> **AMENDMENT 2005--07 JANUARY 6, 2006**
>
> Chapter 301---Temporary Duty (TDY) Travel Allowances
>
> Part 301-10---Transportation Expenses **§301-10.303**
>
> taken over the full coach fare for the flights that you would have
> taken had you not engaged in personal activities during the trip,
> *i.e.*, for a wholly personal trip, you must pay the full coach fare
> for the entire trip;
>
> \(2\) For travel authorized under 10 U.S.C. 4744 and reg- ulations
> implementing that statute, or when you or your dependents are
> stationed by the Government in a remote loca- tion with no access to
> regularly scheduled commercial airline service and are authorized to
> use Government aircraft, you do not have to reimburse the Government.
>
> \(c\) For political travel on a Government aircraft (*i.e.*, for any
> trip or part of a trip during which you engage in political
> activities), the Government must be reimbursed the excess of the full
> coach fare for all flights taken on the trip over the full coach fare
> for the flights that you would have taken had you not engaged in
> political activities, except if other law or reg- ulation specifies a
> different amount (see, e.g., 11 CFR 106.3,
>
> "Allocation of Expenses between Campaign and Non-cam- paign Related
> Travel."), in which case the amount reimbursed

exempt from disclosure under that Act (such as classified information).

> **Subpart D---Privately Owned Vehicle (POV)**

**§301-10.300 When may I use a POV for official travel?**

> When authorized by your agency.

**§301-10.301 How do I compute my mileage reimbursement?**

You compute mileage reimbursement by multiplying the distance traveled,
determined under [§301-10.302]{.underline} of this sub- part by the
applicable mileage rate prescribed in [§301-10.303]{.underline}

of this subpart.

**§301-10.302 How do I determine distance measurements for my travel?**

> **The distance between your origin and**
>
> is the amount required by such law or regulation.
>
> **Note to §301-10.264:** Except for required use travel, any use of
> Government aircraft for personal or political activities shall not
> cause an increase in the actual costs to the Govern- ment of operating
> the aircraft.
>
> **§301-10.265 Will my travel on Government aircraft be reported?**
>
> Your travel on Government aircraft will not be reported unless you are
> a senior Federal official, or a non-Federal trav- eler. (Travel under
> 10 U.S.C. 6744 is not reported.) If you are a senior Federal official
> or a non-Federal traveler, any use you make of Government aircraft,
> *i.e.*, as a passenger, crewmem- ber, or qualified non-crewmember,
> will be reported to the

**If you travel by**

Privately owned automobile or privately owned motorcycle.

Privately owned aircraft.

**destination is**

As shown in paper or electronic standard highway mileage guides, or the
actual miles driven as determined from odometer readings.

As determined from charts issued by the Federal Aviation Administration
(FAA). You may include in your travel claim with an explanation any
additional air mileage resulting from a detour necessary due to adverse
weather, mechanical difficulty, or other unusual conditions. If a
required deviation is such that airway mileage charts are not adequate
to determine distance, you may use the formula of flight time multiplied
by cruising speed of the aircraft to determine distance.

> General Services Administration (GSA) by the agency that owns or hires
> the Government aircraft. (Agencies must main- tain information on
> classified trips, but do not report classi- fied trips to GSA.)

**§301-10.303 What am I reimbursed when use of a POV is determined by my
agency to be advantageous to the Government?**

> **For use of a Your reimbursement is**
>
> **§301-10.266 Is information available to the public about travel on
> Government aircraft by senior Federal**

Privately owned aircraft

(e.g., helicopter, except an airplane).

Actual cost of operation

(i.e., fuel, oil, plus the additional expenses listed in
[§301-10.304]{.underline}).

> **officials and non-Federal travelers?**
>
> Yes, an agency that authorizes travel on Government air- craft and an
> agency that owns or hires Government aircraft must make records about
> travelers on those aircraft available to the public in response to
> written requests under the Free- dom of Information Act (5 U.S.C.
> 552), except for portions
>
> Privately owned airplane. 11.07
>
> Privately owned automobile. 10.445
>
> Privately owned motorcycle. 10.305

1 Per mile.

> 301-10-9
>
> **AMENDMENT 2005--05 OCTOBER 20, 2005**
>
> **§301-10.304** FEDERAL TRAVEL REGULATION
>
> **§301-10.304 What expenses are allowable in addition to the
> allowances prescribed in [§301-10.303]{.underline}?**
>
> Following is a chart listing the reimbursable and non-reim- bursable
> expenses:
>
> **Non-reimbursable expenses**

**§301-10.310 What will I be reimbursed if I am authorized to use a
Government automobile and I use a privately owned automobile instead?**

\(a\) *Reimbursement based on Government costs---*Unless you are
committed to using a Government automobile as pro- vided in [paragraph
(b)]{.underline} of this section, your reimbursement

> **Reimbursable expenses in addition to mileage allowance**
>
> Parking fees; ferry fees; bridge,

**included in the mileage allowance**

Charges for repairs, depreciation,

will be limited to the cost that would be incurred for use of a
Government automobile, which in CONUS is 28.5 cents per mile. If your
agency determines the cost of providing a Gov-

> road, and tunnel fees; and aircraft replacements, grease, oil,

ernment automobile would be higher because of unusual cir-

> or airplane parking, landing, and tie-down fees.

antifreeze, towage and similar speculative expenses, gasoline,
insurance, state and Federal taxes.

cumstances, it may allow reimbursement not to exceed the mileage rate
provided in [§301-10.303]{.underline} for a privately owned automobile.

> **§301-10.305 How is reimbursement handled if another person(s)
> travels in a POV with me?**
>
> If another employee(s) travels with you on the same trip in the same
> POV, mileage is payable to only one of you. No deduction will be made
> from your mileage allowance if other passengers contribute to
> defraying your expenses.
>
> **§301-10.306 What will I be reimbursed if authorized to use a POV
> instead of a taxi between my residence and office to a common carrier
> terminal, or from my residence directly to a common carrier terminal
> on travel requiring an overnight stay?**
>
> If determined advantageous to the Government, you will be reimbursed
> on a mileage basis plus other allowable costs for round-trip travel on
> the beginning and/or ending of travel between the points involved.
>
> **§301-10.307 What will I be reimbursed if I use a POV to transport
> other employees?**
>
> Using a POV to transport other employees is strictly vol- untary and
> you may be reimbursed in accordance with
>
> [§301-10.305]{.underline}.
>
> **§301-10.308 What will I be reimbursed if I park my POV at a common
> carrier terminal while I am away from my official station?**
>
> Your agency may reimburse your parking fee as an allow- able
> transportation expense not to exceed the cost of taxi fare to/from the
> terminal.
>
> **§301-10.309 What will I be reimbursed if I am authorized to use
> common carrier transportation and I use a POV instead?**
>
> You will be reimbursed on a mileage basis (see
>
> [§301-10.303]{.underline}), plus per diem, not to exceed the total
> construc- tive cost of the authorized method of common carrier trans-
> portation plus per diem. Your agency must determine the constructive
> cost of transportation and per diem by common carrier under the rules
> in [§301-10.310]{.underline}.

In addition, you may be reimbursed other allowable expenses as provided
in [§301-10.304]{.underline}.

\(b\) *Partial reimbursement when you are committed to use a Government
owned automobile---*When you are committed to use a Government
automobile or would not ordinarily be authorized to use a privately
owned automobile due to the availability of a Government automobile, but
nevertheless request to use a privately owned automobile, you will be
reimbursed 12.5 cents per mile. This is the approximate cost of
operating a Government automobile, fixed costs excluded. In addition,
parking fees, bridge, road and tunnel fees are reimbursable.

> **Subpart E---Special Conveyances**

**§301-10.400 What types of special conveyances may my agency authorize
me to use?**

> Your agency may authorize/approve use of:
>
> \(a\) Taxicabs as specified in [§§301-10.420]{.underline} through

[301-10.421]{.underline} of this chapter;

> \(b\) Commercial rental automobiles as specified in

[§§301-10.450]{.underline} through [301-10.453]{.underline} of this
chapter; or

\(c\) Any other special conveyance when determined to be advantageous to
the Government.

**§301-10.401 What types of charges are reimbursable for use of a
special conveyance?**

Actual expenses that your agency determines are neces- sary, including,
but not limited to:

> \(a\) Gasoline and oil;
>
> \(b\) Rental of a garage, hangar, or boathouse;
>
> \(c\) Feeding and stabling of horses;
>
> \(d\) Per diem of operator; and
>
> \(e\) Ferriage, tolls, etc.

**§301-10.402 What will I be reimbursed if I am authorized to use a
special conveyance and I use a POV instead?** You will be reimbursed the
mileage cost for the use of your POV, and additional expenses such as
parking fees, bridge,

> 301-10-10

(Amendment 2005-07)