**From:** Orta, Julie (CDC/CCID/NCIRD)\
**Sent:** Friday, April 04, 2008 11:27 AM\
**To:** NCIRD Immunization Grantee Mailbox (CDC)\
**Cc:** Orta, Julie (CDC/CCID/NCIRD)\
**Subject:** updated state and 317 FA funded bulk order spreadsheet,
transitioned grantees only, level 2

 

This message is intended for grantees that have transitioned to
centralized vaccine distribution.  

Attached is the state and 317 FA-funded bulk order spreadsheet that has
been updated to match the NDCs on the new pediatric contracts.  Please
replace former versions of the spreadsheet with the attached version.
 Thank you.

Julie Orta, MPH, CHES\
Assistant Project Lead\
Vaccine Management Business Improvement Project (VMBIP)\
Immunization Services Division/CDC\
1600 Clifton Road, N.E., MS E-52\
Atlanta, GA  30333\
Tel:  (404) 639-8217\
Fax: (404) 639-8615\
<jio7@cdc.gov>

**From:** Orta, Julie (CDC/CCID/NCIRD)\
**Sent:** Wednesday, March 05, 2008 9:43 PM\
**To:** NCIRD Immunization Grantee Mailbox (CDC)\
**Cc:** Orta, Julie (CDC/CCID/NCIRD)\
**Subject:** new receipt notification process and revised state and 317
FA funded bulk order spreadsheet

This message is intended only for grantees that have transitioned to
centralized vaccine distribution.

 

Dear Grantees,

 

We recently collected information from some transitioned grantees about
the state-funded vaccine receipt notification process.  There is some
variance reported in the format and timeliness in obtaining receipt
notification from McKesson.  To improve our service and to ensure that
grantees receive the information they need to satisfy state
requirements, we have decided to change the current process
effective Monday, March 10, 2008, as follows:

-   McKesson Specialty Customer Care will email you a scanned copy of
    the manufacturer packing slip including the signature and receipt
    date identifying when the vaccine was received at McKesson's
    warehouse.  If you have a question about the status of receipt
    notification, contact McKesson Specialty Customer Care
    <cdccustomerservice@mckesson.com>, not the warehouse. 

-   Attached for your reference is a master list of email addresses of
    the Project Points of Contact (PPOCs).  The addresses on the
    attached list will receive the signed, scanned packing list from
    McKesson Specialty Customer Care.  

-   You must continue to submit the state and 317 FA-funded bulk order
    Excel spreadsheet for tracking purposes at CDC and McKesson
    Specialty.  However, you will no longer receive the state and 317
    FA-funded bulk order spreadsheet back from McKesson, because the
    scanned manufacturer packing list from McKesson will be sent as its
    more complete substitute.  Attached is an updated spreadsheet for
    your immediate use.  Please replace the version you were using with
    the attached.  The attached revised version includes 1) a drop down
    menu in the NDC column\--upon selecting an NDC, the spreadsheet
    automatically populates the additional columns associated with that
    NDC, 2) a separate section for non-Federal contracted NDCs, 3) a
    change to the instructions in the Federal PO column on the far
    right, and 4) the Sacramento distribution center address on the
    Introduction tab for use by grantees that will be serviced by that
    facility.  We will update and forward you the spreadsheet each time
    there is a change in NDCs on the Federal contracts.

If you have any questions regarding this process change, contact Julie
Orta <jio7@cdc.gov> and cc your POB project officer.

Julie Orta, MPH, CHES\
Assistant Project Lead\
Vaccine Management Business Improvement Project (VMBIP)\
Immunization Services Division/CDC\
1600 Clifton Road, N.E., MS E-52\
Atlanta, GA  30333\
Tel:  (404) 639-8217\
Fax: (404) 639-8615\
<jio7@cdc.gov>

This document can be found on the CDC website at:

<http://www.cdc.gov/vaccines/programs/vmbip/downloads/updated-state-317fa-fund-508.doc>