\[Federal Register: August 21, 2006 (Volume 71, Number 161)\]

\[Notices\]

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From the Federal Register Online via GPO Access \[wais.access.gpo.gov\]

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Part VI

General Services Administration

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Privacy Act of 1974; Notice of Updated Systems of Records; Notice

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GENERAL SERVICES ADMINISTRATION

Privacy Act of 1974; Notice of Updated Systems of Records

AGENCY: General Services Administration.

ACTION: Notice.

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SUMMARY: GSA reviewed its Privacy Act systems to ensure that they are

relevant, necessary, accurate, up-to-date, and covered by the

appropriate legal or regulatory authority. This notice is a compilation

of the revised and cancelled notices. The notice includes thirteen

revised GSA-wide system of records notices that update administrative

changes, including system managers, office titles, addresses, or

locations; and cancellation of eighteen obsolete systems of records.

DATES: Effective August 21, 2006.

FOR FURTHER INFORMATION CONTACT: Call or e-mail the GSA Privacy Act

Officer: telephone 202-501-1452; e-mail <gsa.privacyact@gsa.gov>.

ADDRESSES: GSA Privacy Act Officer (CIB), General Services

Administration, 1800 F Street, NW., Washington, DC 20405.

SUPPLEMENTARY INFORMATION: GSA undertook and completed an agency-wide

review of its Privacy Act systems of records. As a result of the

review, GSA is publishing updated Privacy Act systems of records

notices and canceling obsolete systems. Rather than make numerous

piecemeal revisions, GSA is republishing updated notices for thirteen

of its systems and canceling eighteen. Nothing in the revised system

notices indicates a change in authorities or practices regarding the

collection and maintenance of information. Nor do the changes impact

individuals\' rights to access or amend their records in the systems of

records.

The table of contents provides a list of the revised notices

included in this publication and the cancelled notices. (See attached.)

Dated: August 14, 2006.

June V. Huber,

Director, Office of Information Management.

Table of Contents

List of Revised Notices

GSA/PPFM-1 Disbursement and Accounts Payable Files

GSA/PPFM-3 Travel System

GSA/PPFM-6 Employee Credit Reports

GSA/PPFM-7 Credit Data on Individual Debtors

GSA/PPFM-8 Comprehensive Human Resources Integrated System (CHRIS)

GSA/PPFM-9 Payroll Accounting and Reporting (PAR) System

GSA/PPFM-10 Purchase Card Program

GSA/OEA-1 Records of Defunct Agencies

GSA/REGADM-4 Official Correspondence Files

GSA/FSS-13 Personal Property Sales Program

GSA/Childcare-1 GSA Child Care Subsidy

GSA/Transit-1 Transportation Benefits Records

GSA/Gov-4 Contracted Travel Services Program

List of Cancelled Notices

GSA/HRO-6 Listing of Physicians

GSA/HRO-7 Motor Vehicle Operator Applications

GSA/HRO-38 Citizens\' Commission on Public Service and Compensation

(CCPSC) Candidate and Alternate Member Files

GSA/PPFM-5 Payroll, Time, and Attendance Reporting System

GSA/OGC-2 Attorney Placement

GSA/OGC-4 General Law Files

GSA/OGC-6 Potential Employee Referrals

GSA/REGADM-3 Biographical Sketches

GSA/REGADM-6 Ridesharing System

GSA/PBS-3 Incident Reporting, Investigation, Contingency

Planning/Analysis, and Security Case Files

GSA/ADTS-1 Classified Control Files

GSA/ADTS-2 Congressional Files

GSA/ADTS-4 Emergency Notification Files

GSA/ADTS-5 Financial Management Files

GSA/ADTS-7 Workload Measurement Files

GSA/ADTS-8 Special Purpose Telephone Contact Listings

GSA/FSS-9 Cataloging Action Master File-Work Measurement

GSA/FSS-12 Accountability and Property Inventory Systems

GSA/PPFM-1

System name:

Disbursement and Accounts Payable Files.

System location:

System records are located in GSA\'s finance centers as follows:

Heartland Finance Center, 1500 East Bannister Road, Kansas

City, MO 64131.

Greater Southwest Finance Center, 819 Taylor Street, Fort

Worth, TX 76102.

Categories of individuals covered by the system:

Current and former employees; and contractual or appointed experts

and consultants.

Categories of records in the system:

The system provides for reporting each account\'s status. Records

may include but are not limited to name, address, telephone number,

vendor identification number, and Social Security number.

Authority for maintenance of the system:

31 U.S.C. 3501 et seq.; 40 U.S.C. 311; 5 U.S.C. 3109.

Purpose:

To assemble in one system disbursement and accounts payable records

to GSA employees, and on experts and consultants procured by contract

or by appointment.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

To the extent necessary, the records are available outside GSA to

monitor and document adverse action proceedings and to advise on credit

inquiries.

The following routine uses also apply:

a\. In a legal proceeding, where pertinent, to which GSA is a party

before a court or administrative body.

b\. To authorized officials engaged in investigating or settling a

grievance, complaint, or appeal filed by an individual who is the

subject of the record.

c\. To a Federal agency in connection with the hiring or retention

of an employee; the issuance of a security clearance; the reporting of

an investigation; the letting of a contract; or the issuance of a

grant, license, or other benefit to the extent that the information is

relevant and necessary to a decision.

d\. To the Office of Personnel Management (OPM), the Office of

Management and Budget (OMB), or the Government Accountability Office

(GAO) when the information is required for program evaluation purposes.

e\. To a Member of Congress or staff on behalf of and at the request

of the individual who is the subject of the record.

f\. To an expert, consultant, or contractor of GSA in the

performance of a Federal duty to which the information is relevant.

g\. To the National Archives and Records Administration (NARA) for

records management purposes.

h\. To the Office of Management and Budget in connection with

reviewing private relief legislation at any stage of the coordination

and clearance process.

i\. To the Department of Treasury and/or banking institutions so

that payments may be made by electronic funds transfer (EFT).

j\. To the Department of Treasury so claims can be collected through

cross servicing, Treasury Offset Program or the Centralized Salary

Offset Program.

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Policies and practices for storing, retrieving, accessing, retaining,

and, disposing of records in the system:

Storage:

Paper records are maintained in file folders and card files stored

in filing cabinets, or in electronic form in computers.

Retrievability:

Records are retrieved by name or by identifying number.

Safeguards:

Records are stored in guarded buildings and/or in areas controlled

by authorized personnel. Computer files are protected by the use of

passwords.

Retention and disposal:

Disposition of records is in accordance with the Handbook, GSA

Records Maintenance and Disposition System (OAD P 1820.2).

System manager and address:

Director, Financial and Accounting Systems Division (BOA), Office

of Finance, Office of the Chief Financial Officer, General Services

Administration, 1800 F Street, NW., Washington, DC 20405.

Notification procedure:

Individuals may obtain information about whether they are part of

this system of records from the system manager at the above address.

Record access procedures:

Requests to access records should be directed to the system manager

at the above address. Inquiries should provide, as appropriate, full

name, Social Security number, vendor number, address, telephone number,

and the dates and transactions giving rise to the record. For

identification requirements, refer to the agency regulations in 41 CFR

part 105-64.

Contesting record procedures:

GSA rules for access to records, and for contesting the contents

and appealing initial determinations are provided in 41 CFR part 105-

64\.

Record source categories:

The individuals themselves, employees, other agencies, management

officials, and non-Federal sources such as private firms.

GSA/PPFM-3

System name:

Travel System.

System location:

The system of records is located in the General Services

Administration (GSA) Central Office service and staff offices and

administrative offices throughout GSA.

Persons covered by the system:

Current and former employees of GSA and of commissions, committees,

and small agencies serviced by GSA, including persons other than full-

time employees authorized to travel on Government business.

Type of record system:

The system provides control over the expenditure of funds for

travel, relocation, and related expenses. Therefore, provisions are

made to authorize travel and relocation, provide and account for

advances, and to pay for travel and relocation costs. The system

contains records that may include, but are not limited to, name, Social

Security Number, date of birth, residence address, dependents names and

ages, duty stations, itinerary and credit data in the form of credit

scores (examples of credit scores are FICO, an acronym for Fair Isaac

Corporation, a Beacon score, etc.) or commercial and agency

investigative reports showing debtors\' assets, liabilities, income,

expenses, bankruptcy petitions, history of wage garnishments,

repossessed property, tax liens, legal judgments on debts owed, and

financial delinquencies.

Authority for maintaining the system:

5 U.S.C. 5701-5709, 5 U.S.C. 5721-5739, and Section 639 of the

Consolidated Appropriations Act, 2005 (Pub. L. 108-447).

Purpose:

To assemble in one system information supporting the day-to-day

operating needs associated with managing the GSA travel and relocation

programs. The system includes an automated information system and

supporting documents.

Routine uses of the record system, including types of users and their

purposes in using the system:

System information may be accessed and used by authorized GSA

employees or contractors to conduct official duties associated with the

management and operation of the travel and relocation program.

Information from this system also may be disclosed as a routine use:

a\. In any legal proceeding, where pertinent, to which GSA is a

party before a court or administrative body.

b\. To authorized officials engaged in investigating or settling a

grievance, complaint, or appeal filed by an individual who is the

subject of the record.

c\. To a Federal agency in connection with the hiring or retention

of an employee; the issuance of a security clearance; the reporting of

an investigation; the letting of a contract; or the issuance of a

grant, license, or other benefit to the extent that the information is

relevant and necessary to a decision.

d\. To the Office of Personnel Management (OPM), the Office of

Management and Budget (OMB), or the Government Accountability Office

(GAO) when the information is required for program evaluation purposes.

e\. To a Member of Congress or staff on behalf of and at the request

of the individual who is the subject of the record.

f\. To an expert, consultant, or contractor of GSA in the

performance of a Federal duty to which the information is relevant.

g\. To the National Archives and Records Administration (NARA) for

records management purposes.

h\. To the Office of Management and Budget in connection with

reviewing private relief legislation at any stage of the coordination

and clearance process.

i\. To banking institutions so that travelers may receive travel

reimbursements by electronic funds transfer (EFT).

j\. To the Department of the Treasury regarding overseas travel

allowances that are excluded from taxable income, so that reports can

be compiled and submitted to the Congress.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records are stored in file folders, card files and cabinets;

magnetic tapes and cards are stored in cabinets and storage libraries;

and computer records are stored within computers and attached

equipment.

Retrievability:

Paper records are filed by name. Electronic records are retrievable

by name, vendor number (an identifier assigned by GSA to all payees,

including companies and individuals), or Social Security Number.

Safeguards:

System records are safeguarded in accordance with the requirements

of the Privacy Act, the Computer Security Act, and OMB Circular A-130.

Technical, administrative, and personnel security measures are

implemented to ensure confidentiality and integrity of the system data

stored, processed, and transmitted. Paper records are stored in secure

cabinets or rooms. Electronic

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records are protected by passwords and other appropriate security

measures.

Disposal:

The agency disposes of the records as described in the HB, GSA

Records Maintenance and Disposition System (OAD P 1820.2A and CIO P

1820.1).

System manager and address:

Director, Financial Initiative Division (BCD), Office of Finance,

Office of the Chief Financial Officer, General Services Administration,

1800 F Street, NW., Washington, DC 20405.

Notification procedure:

Employees may obtain information about whether they are a part of

this system of records from the system manager at the above address.

Record review procedures:

Requests from individuals for access to their records should be

addressed to the system manager.

Procedure to contest a record:

GSA rules for access to systems of records, contesting the contents

of systems of records, and appealing initial determinations are

published at 41 CFR part 105-64.

Record sources:

The sources are individuals, other employees, supervisors, other

agencies, management officials, and non-Federal sources such as private

firms.

GSA/PPFM-6

System name:

Employee Credit Reports.

System location:

The system is located in the General Services Administration,

Heartland Finance Center, Financial Information Control Division, 1500

East Bannister Road, Kansas City, MO 64131.

Persons covered by the system:

Present and former employees who have refused to abide by the terms

of their training agreement or other employment-related contracts, and

thereby have incurred a liability to the Government. When appropriate,

similar information is gathered on their spouses.

Types of records in the system:

Name and address, age, number of dependents, name of employer,

nature of business, position held/time held, full or part-time

employment, net worth and what it consists of, annual earned income,

other income, reputation, credit record, financial records, and

personal history. The records are used in GSA to investigate employees

who default on employment-related contracts.

Authority for maintaining the system:

31 U.S.C. 3711 (e).

Purpose:

To assemble and maintain information on individuals who are

indebted to GSA and other Federal entities for the purpose of effecting

enforced collections from the debtors. The information contained in the

records is maintained for the purpose of taking action to facilitate

collection and resolution of debts using various methods, including,

but not limited to, requesting repayment of debt by telephone or in

writing, pursuing offset, administrative wage garnishment, centralized

salary offset, referral to collection agencies or litigation, and using

other collection or resolution methods authorized or required by law.

The information is also maintained for the purpose of providing

collection information about the debt to other Federal entities

collecting the debt, and providing statistical information on debt

collection operations.

Routine uses of records maintained in the system, including types of

users and the purposes of such uses:

a\. In any legal proceeding, where pertinent, to which GSA is a

party before a court or administrative body.

b\. To authorized officials engaged in investigating or settling a

grievance, complaint, or appeal filed by an individual who is the

subject of the record.

c\. To a Federal agency in connection with the hiring or retention

of an employee; the issuance of a security clearance; the reporting of

an investigation; the letting of a contract; or the issuance of a

grant, license, or other benefit to the extent that the information is

relevant and necessary to a decision.

d\. To the Office of Personnel Management (OPM), the Office of

Management and Budget (OMB), or the Government Accountability Office

(GAO) when the information is required for program evaluation purposes.

e\. To a Member of Congress or staff on behalf of and at the request

of the individual who is the subject of the record.

f\. To an expert, consultant, or contractor of GSA in the

performance of a Federal duty to which the information is relevant.

g\. To the National Archives and Records Administration (NARA) for

records management purposes.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

The records for both GSA and the expert, consultant or contractor

are stored on paper.

Retrievability:

The records are in alphabetical order by name.

Safeguards:

Correspondence between the GSA and the expert, consultant or

contractor is kept in a locked cabinet in the Financial Information

Control Division, Credit and Finance Section. Only persons given

authority to do so handle this information. The contractor keeps his or

her records in a secured office.

Record disposal:

The records are disposed of as scheduled in the handbook GSA

Records Maintenance and Disposition System (OAD P 1820.2).

System manager and address:

Chief, Accounts Receivable Branch, Regional Finance Division, 1500

East Bannister Road, Kansas City, MO 64131.

Notification procedure:

Obtain this information from the official named above.

Procedures to access or to contest records:

See 41 CFR, part 105-64 for the procedures.

Sources of records:

Credit companies, individuals, employers/supervisors, former

employers, banks, and GSA credit investigators.

GSA/PPFM-7

System name:

Credit Data on Individual Debtors.

System location:

Records are located at the following GSA Central Office and

regional addresses of the GSA Office of Finance: GSA Building, 1800 F

Street, NW., Washington, DC 20405, 1500 East Bannister Road, Kansas

City, MO 64131, Fritz G. Lanham Federal Building, 819 Taylor Street,

Fort Worth, TX 76102.

Categories of individuals covered by the system:

Individuals covered include employees, former employees, and other

individuals who are indebted to GSA or any other agency or department

of the United States; a State, territory or commonwealth of the United

States, or

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the District of Columbia (hereinafter collectively referred to as

\`\`States\'\'); or individuals that may become indebted to GSA or
another

agency or department of the United States as the result of a privately

owned vehicle (POV) being involved in an accident with a GSA Fleet

vehicle.

Categories of records in the system:

The records may contain information from commercial and agency

investigative reports showing debtors\' assets, liabilities, income, and

expenses; identifying information, such as names and taxpayer

identification numbers (TINs) (i.e., Social Security Numbers or

employer identification numbers); debtor contact information, such as

work and home address, and work and home telephone numbers; and name of

employer and employer address. The records for claims against

nongovernmental individuals (i.e., claims arising from vehicle

accidents) may contain information on privately owned vehicles (POVs),

including, but not limited to: (a) The owner, year, make, model, tag

number and State of the vehicle; and (b) the driver\'s or owner\'s

insurance company information, including name, address, telephone

number and policy number. Debts include unpaid taxes, loans,

assessments, fines, fees, penalties, overpayments, advances, extensions

of credit from sales of goods or services, third party claims, and

other amounts of money or property owed to, or collected by, GSA, any

other Federal entity or a State, including past due support that is

being enforced by a State.

The records also may contain information about: (a) The debt, such

as the original amount of the debt, the debt account number, the date

of debt origination, the amount of delinquency or default, date of

delinquency or default, the basis for the debt, the amounts accrued for

interest, penalties, and administrative costs; and the payments on the

account; (b) actions taken to collect or resolve the debt, such as

demand letters or invoices sent, documents or information required for

referral of accounts to collection agencies, to other Federal entities,

or for litigation, and notes taken regarding telephone or other

communications related to the collection or resolution of the debt; and

\(c\) the referring or collecting governmental entity that is collecting

or is owed the debt, such as the name, telephone number, and address of

the governmental entity contact.

Authorities for maintenance of the system:

5 U.S.C. 5514, 31 U.S.C.3701 and 3702, 31 U.S.C. 3711 et seq., 31

U.S.C. 6503, and 26 U.S.C. 6402.

Purpose:

The purpose of the system is to assemble and maintain information

on individuals who are indebted to GSA, other Federal entities, and

States for the purpose of effecting enforced collections from the

debtors, including past due support enforced by States. The information

contained in the records is maintained for the purpose of taking action

to facilitate collection and resolution of debts using various methods,

including, but not limited to, requesting repayment of debt by

telephone or in writing, pursuing offset, levy, administrative wage

garnishment, centralized salary offset, referral to collection agencies

or litigation, and using other collection or resolution methods

authorized or required by law. The information is also maintained for

the purpose of providing collection information about the debt to other

Federal entities or States collecting the debt, providing statistical

information on debt collection operations, and testing and developing

enhancements to computer systems containing the records.

Routine uses of records maintained in the system, including categories

of users and their purpose for using the system:

In addition to the disclosures permitted under subsection (b) of

the Privacy Act, 5 U.S.C. 552a(b), GSA may disclose information

contained in this system of records without the consent of the subject

individual if the disclosure is compatible with the purpose for which

the record was collected under the following routine uses:

a\. In any legal proceeding, where pertinent, to which GSA is a

party before a court or administrative body.

b\. To authorized officials engaged in investigating or settling a

grievance, complaint, or appeal filed by an individual who is the

subject of the record.

c\. To a Federal agency in connection with the hiring or retention

of an employee; the issuance of a security clearance; the reporting of

an investigation; the letting of a contract; or the issuance of a

grant, license, or other benefit to the extent that the information is

relevant and necessary to a decision.

d\. To any Federal agency where the debtor is employed or receiving

some form of remuneration for the purpose of enabling that agency to

collect a debt owed the Federal government on GSA\'s behalf. GSA may

negotiate with the debtor for voluntary repayment or may initiate

administrative or salary offset procedures or other authorized debt

collection methods under the provisions of the Debt Collection Act of

1982, 5 U.S.C. 5514, or the Debt Collection Improvement Act of 1996, 31

U.S.C. 3701 et seq.

e\. To the Office of Personnel Management (OPM), the Office of

Management and Budget (OMB), or the Government Accountability Office

(GAO) when the information is required for program evaluation purposes.

f\. To any Federal, State or local agency, U.S. Territory or

commonwealth, or the District of Columbia, or their agents or

contractors, including private collection agencies (consumer and

commercial):

\(1\) To facilitate the collection of debts through the use of any

combination of various debt collection methods required or authorized

by law, including, but not limited to: Requests for repayment by

telephone or in writing; negotiation of voluntary repayment or

compromise agreements; offsets of Federal payments, which may include

the disclosure of information contained in the records for the purpose

of providing the debtor with appropriate pre-offset notice and to

otherwise comply with offset prerequisites, to facilitate voluntary

repayment in lieu of offset, and to otherwise effectuate the offset

process; referral of debts to private collection agencies, to Treasury-

designated debt collection centers, or for litigation; obtaining

administrative and court-ordered wage garnishment; conducting debt

sales; publishing names and identities of delinquent debtors in the

media or other appropriate places; creating a Centralized Salary Offset

program; and pursuing any other debt collection method authorized by

law.

\(2\) To conduct computerized comparisons to locate Federal payments

to be made to debtors.

\(3\) To conduct authorized computer matching programs in compliance

with the Privacy Act of 1974, as amended, 5 U.S.C. 552a, to identify

and locate individuals receiving Federal payments (including but not

limited to salaries, wages and benefits), which may include the

disclosure of information contained in the records for the purpose of

requesting voluntary repayment or implementing Federal employee salary

offset or other offset procedures.

\(4\) To collect a debt owed to GSA, another Federal entity, or State

through the offset of payments made by States, territories,

commonwealths, or the District of Columbia.

\(5\) To account for or report on the status of debts for which such

entity has

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a financial or other legitimate need for the information in the

performance of official duties.

\(6\) To deny Federal financial assistance in the form of loans or

loan guarantees to an individual who owes a delinquent debt to GSA or

another Federal entity or who owes delinquent child support that has

been referred to GSA for collection by administrative offset.

\(7\) To develop, enhance, and/or test databases, matching

communications, or other computerized systems that facilitate debt

collection processes.

\(8\) To provide assistance with any other appropriate debt

collection purpose.

g\. To a Member of Congress or staff on behalf of and at the request

of the individual who is the subject of the record.

h\. To any individual or entity:

\(1\) To facilitate the collection of debts through the use of any

combination of various debt collection methods required or authorized

by law, including, but not limited to: Pursuing administrative or

court-ordered wage garnishment; reporting information to commercial

credit bureaus; conducting asset searches; publishing the names and

identities of delinquent debtors in the media or other appropriate

places; conducting debt sales; or initiating Centralized Salary

Offsets.

\(2\) To deny Federal financial assistance in the form of loans or

loan guarantees to an individual who owes a delinquent debt to the

United States or delinquent child support that has been referred to GSA

for collection by administrative offset.

\(3\) To pursue any other appropriate debt collection purpose, such

as to credit reporting agencies or credit bureaus for the purpose of

adding to a credit history file or obtaining a credit history file or

comparable credit information for use in debt collection. As authorized

by the Debt Collection Improvement Act of 1996, 31 U.S.C. 3701 et seq.,

GSA may report current (not delinquent) and delinquent consumer or

commercial debts to these entities to aid the collection of debts,

typically by providing an incentive to the person to repay the debt in

a timely manner. GSA may report on delinquent debts to the Department

of Housing and Urban Development\'s Credit Alert Interactive Voice

Response System (CAIVRS).

i\. To the Internal Revenue Service and applicable State and local

governments for tax reporting purposes. Under the provisions of the

Debt Collection Improvement Act of 1996, 31 U.S.C. 3701 et seq., GSA is

permitted to provide the Department of Treasury with Form 1099-C

information on canceled or forgiven debts so that the Department of

Treasury may file the form on GSA\'s behalf with the IRS. W-2 and 1099

Forms contain information on items to be considered as income to an

individual, including payments to persons not treated as employees

(e.g., fees paid to consultants and experts) and amounts written-off as

legally or administratively uncollectible in whole or in part.

j\. To banks enrolled in the Treasury Credit Card Network to collect

a payment or debt when the individual has given his or her credit card

number for this purpose.

k\. To the Department of Treasury or other Federal agency with whom

GSA has entered into an agreement establishing the terms and conditions

for debt collection cross servicing operations on behalf of GSA to

satisfy, in whole or in part, debts owed to the United States. Cross

servicing includes the possible use of all debt collections tools such

as administrative offset, referral to debt collection contractors, and

referral to the Department of Justice.

I. To the Department of Treasury, government corporations, State or

local agencies, or other Federal agencies to conduct computer matching

programs for the purpose of identifying and locating individuals who

are receiving Federal salaries or benefit payments and are delinquent

in their repayment of debts owed to the United States under certain

programs administered by the GSA in order to collect the debts under

the provisions of the Debt Collection Act of 1982, as amended, 5 U.S.C.

5514, or the Debt Collection Improvement Act of 1996, 31 U.S.C. 3701 et

seq., by voluntary payment or administrative or salary offset

procedures.

m\. To the National Archives and Records Administration (NARA) for

records management purposes.

n\. To or from the Department of Treasury for the purpose of

allowing the GSA National Payroll Center (NPC) to participate in the

Centralized Salary Offset (CSO) program, or similar offset program.

Agencies must notify the Department of Treasury of all delinquent debts

over 180 days past due so that recovery may be made by centralized

administrative offset. This includes debts that GSA seeks to recover

from the pay account of an employee of another agency by salary offset,

or by another agency seeking recovery from a GSA employee, including

client agency employees, by salary offset.

o\. To or from another agency or department of the United States

when a GSA Fleet vehicle has been involved in an accident with an

individual or commercial POV. Disclosure to consumer reporting

agencies: Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from

this system to consumer reporting agencies as defined in the Fair

Credit Reporting Act, 15 U.S.C. 1681a(f), or the Federal Claims

Collection Act of 1966, as amended, 31 U.S.C. 3701(a)(3) and 3711(e).

p\. To an expert, consultant, or contractor of GSA in the

performance of a Federal duty to which the information is relevant.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Records are maintained in paper form in file folders stored in

lockable filing cabinets and in electronic form in computers or on

electronic media.

Retrievability:

Credit data is maintained by debtor name and claim number and is

cross-referenced with the Social Security Number (when available) to

verify name and address.

Safeguards:

When not in use by authorized personnel, records are stored in

lockable filing cabinets. Electronic files are protected by the use of

passwords.

Retention and disposal:

The records are a part of the GAO site auditing collection files

and are cut off at the end of the fiscal year, held 1 year, and then

retired under Record Group 217 (GAO). Records created prior to July 2,

1975, will be retained by GAO for 10 years and 3 months after the

period of the account. Records created on or after July 2, 1975, will

be retained by GAO for 6 years and 3 months after the period of the

account.

System manager and address:

Branch Chief (BCDR), Financial Initiatives Division, Office of

Finance, Office of the Chief Financial Officer, General Services

Administration, Room 3121, 1800 F Street, NW., Washington, DC 20405.

Notification procedure:

Inquiries by individuals under the Privacy Act of 1974, as amended

(5 U.S.C. 552a) regarding claims pertaining to themselves should be

addressed to the system manager. All individuals making inquiries

should provide as much descriptive information as possible to identify

the particular record desired. The system manager will advise

\[\[Page 48757\]\]

as to whether GSA maintains the records requested by the individual.

Record access procedures:

Requests from individuals for access to records should be addressed

to the system manager and should include the individual\'s name and

address.

Contesting records procedures:

GSA rules for contesting the contents of the records and for

appealing initial determinations are promulgated in 41 CFR 105.64.

Record source categories:

Information in this system is obtained from individual debtors;

credit bureaus; agency investigative reports; other GSA systems of

records; Federal and State agencies to which debts are owed; Federal

employing agencies and other entities that employ the individual;

Federal and State agencies issuing payments; collection agencies;

locator and asset search companies; Federal, State or local agencies

furnishings identifying information and/or addresses of debtors; or

from public documents.

GSA/PPFM-8

System name:

Comprehensive Human Resources Integrated System (CHRIS)

System location:

The record system is an Oracle web-based application used by GSA

Services and Staff Offices, Presidential Boards and Commissions, and

small agencies serviced by GSA, at the addresses below:

GSA Central Office, 1800 F Street, NW., Washington, DC

20405\.

National Capital Region, 7th & D Streets, SW., Washington,

DC 20407.

New England Region, 10 Causeway Street, Boston, MA 02222.

Northeast and Caribbean Region, 26 Federal Plaza, New

York, NY 10278.

Mid-Atlantic Region, 20 N. Eighth Street, Philadelphia, PA

19107\.

Southeast Sunbelt Region, 77 Forsyth Street, Atlanta, GA

30303\.

Great Lakes Region, 230 South Dearborn Street, Chicago, IL

60604\.

The Heartland Region, 1500 East Bannister Road, Kansas

City, MO 64131.

Greater Southwest Region, 819 Taylor Street, Fort Worth,

TX 76102.

Pacific Rim Region, 450 Golden Gate Avenue, San Francisco,

CA 95102.

NARA, 9700 Page Blvd., St. Louis, MO.

NARA, 8601 Adelphi Road, College Park, MD 20740-6001.

OPM, 1900 E Street, NW., Washington, DC 20415.

OPM, 1137 Branchton Road, Boyers, PA 16020.

RRB, 844 N. Rush, Chicago, IL 60611.

NCUA, 1775 Duke Street, Alexandria, VA 22314.

Export-Import Bank of the U.S., Washington, DC 20571.

Categories of individuals covered by the system:

Current and former employees of the General Services

Administration, Presidential Boards and Commissions, and small agencies

serviced by GSA, including persons in intern, youth employment, and

work-study programs.

Categories of records in the system:

The system contains personnel and training records. The records

include information collected by operating officials and personnel

officials administering programs for or about employees. The system has

data needed to update the Central Personnel Data File (CPDF), the

Enterprise Human Resources Integration (EHRI), and the Electronic

Official Personnel Folder (eOPF) at the Office of Personnel Management

(OPM), as well as process and document personnel actions. It may

include, but is not limited to, the data maintained in each employee\'s

Official Personnel Folder, including:

a\. Employee\'s name, Social Security Number, date of birth, gender,

work schedule, type of appointment, education, veteran\'s preference,

military service, and race or national origin.

b\. Employee\'s service computation date for leave, date probationary

period began, and date of performance rating.

c\. Pay data such as pay plan, occupational series, grade, step,

salary, and organizational location.

d\. Performance rating and types and amounts of awards.

e\. Position description number, special employment program, and

target occupational series and grade.

f\. Training records that show what classes employees have taken.

Authority for maintaining the system:

5 U.S.C., part III, is the authority for maintaining personnel

information. Authorities for recording Social Security Numbers are E.O.

9397, 26 CFR 31.6011(b)2, and 26 CFR 31.6109-1.

Purpose:

To maintain a computer based information system supporting the day-

to-day operating needs of human resource operations and management. The

system is designed to meet information and statistical needs of all

types of Government organizations and provides a number of outputs.

For the Office of the Chief People Officer, the system tracks,

produces and stores personnel actions, and supplies HR data used to

generate reports (organizational rosters, retention registers,

retirement calculations, Federal civilian employment, length-of-service

lists, award lists, etc.). It also provides reports for monitoring

personnel actions to determine the impact of GSA policies and practices

on minorities, women, and disabled persons, analyzing their status in

the work force; and for establishing affirmative action goals and

timetables. The system also provides management data for administrative

and staff offices.

Routine uses of the records maintained in the system, including

categories of users and the purposes of such uses:

The information in the system is used by GSA associates and

designated client agency representatives in the performance of their

official duties as authorized by law and regulation and for the

following routine uses:

a\. To disclose information to the Office of Personnel Management

(OPM) for the Central Personnel Data File (CPDF) and the Enterprise

Human Resources Integration (EHRI).

b\. To disclose information to sources outside GSA, including other

agencies and persons; for employees seeking employment elsewhere; and

for documenting adverse actions, conducting counseling sessions, and

preparing biographical sketches on employees for release to other

agencies and persons.

c\. To disclose information in the personnel file to GSA\'s Office of

the Chief People Officer.

d\. To disclose information to agency staff and administrative

offices who may restructure the data for management purposes.

e\. In any legal proceeding, where pertinent, to which GSA is a

party before a court or administrative body.

f\. To authorized officials engaged in investigating or settling a

grievance, complaint, or appeal filed by an individual who is the

subject of the record.

g\. To a Federal agency in connection with the hiring or retention

of an employee; the issuance of a security clearance; the reporting of

an investigation; the letting of a contract; or the issuance of a

grant, license, or other benefit to the extent that the information is

relevant and necessary to a decision.

h\. To the Office of Personnel Management (OPM), the Office of

Management and Budget (OMB), or the Government Accountability Office

(GAO) when the information is required for program evaluation purposes.

\[\[Page 48758\]\]

i\. To a Member of Congress or staff on behalf of and at the request

of the individual who is the subject of the record.

j\. To an expert, consultant, or contractor of GSA in the

performance of a Federal duty to which the information is relevant.

k\. To the National Archives and Records Administration (NARA) for

records management purposes.

Policies and practices for storing, retrieving, reviewing, retaining,

and disposing of records in the system:

Storage:

Computer records are stored on a secure server and accessed over

the web using encryption software. Paper records, when created, are

kept in file folders and cabinets in secure rooms.

Retrievability:

Records are retrieved by name, Social Security Number, or Employee

ID.

Safeguards:

Computer records are protected by a password system. Paper output

is stored in locked metal containers or in secured rooms when not in

use. Information is released to authorized officials based on their

need to know.

Retention and disposal:

Records are disposed of by shredding or burning as scheduled in the

handbook, GSA Records Maintenance and Disposition System (OAD P

1820.2).

System manager and address:

CHRIS Program Manager (CID), Office of the Chief Information

Officer, Office of the Chief People Officer, General Services

Administration, 1800 F Street, NW., Washington, DC 20405.

Notification procedure:

Address inquiries to: Director of Human Resources Services (CP),

Office of the Chief People Officer, General Services Administration,

1800 F Street, NW., Washington, DC 20405; or, for regional personnel

records, to the regional Human Resources Officer at the addresses

listed above under System Location.

Contesting record procedures:

Rules for contesting the content of a record and appealing a

decision are contained in 41 CFR 105-64.

Record source categories:

The sources for the system information are the individuals

themselves, other employees, supervisors, management officials,

officials of other agencies, and record systems GSA/HRO-37, OPM/GOVT-1,

and EEOC/GOVT-1.

GSA/PPFM-9

System name:

Payroll Accounting and Reporting (PAR) System.

System location:

The record system is located in the General Services Administration

(GSA) Heartland Finance Center in Kansas City, Missouri; in

commissions, committees and small agencies serviced by GSA; and in

administrative offices throughout GSA. Data is stored in an Oracle

database (ORA2) on the HFC1 server. The operational functionality of

PAR is managed and utilized by the GSA Heartland Finance Center\'s

National Payroll Center (NPC) in Kansas City.

Persons covered by the system:

Those covered are present and former employees of GSA and of

commissions, committees, and small agencies serviced by GSA; and

persons in intern, youth employment, and work/study programs.

Type of record system:

PAR provides complete functionality for an employee\'s entire

service life from initial hire through final payment and submission of

retirement records to the Office of Personnel Management (OPM). The

system holds payroll records, and includes information received by

operating officials as well as personnel and finance officials

administering their program areas, including information regarding

nonsupport of dependent children. The system also contains data needed

to perform detailed accounting distributions, provide for tasks such as

mailing checks and bonds, and preparing and mailing tax returns and

reports. The record system may contain:

a\. Employee\'s name, Social Security Number, date of birth, sex,

work schedule, and type of appointment.

b\. Service computation date for assigning leave, occupational

series, position, grade, step, salary, award amounts, and accounting

distribution.

c\. Time, attendance, and leave; Federal, State, and local tax;

allotments; savings bonds; and other pay allowances and deductions.

d\. Tables of data for editing, reporting, and processing personnel

and pay actions, which include nature-of-action code, organization

table, and salary table.

e\. Information regarding court-ordered payments to support

dependent children, including amounts in arrears.

Authority for maintaining the system:

5 U.S.C. Part III, Subparts D and E, 26 U.S.C. Chapter 24 and 2501,

and E.O. 9397.

Purpose:

To maintain automated information system to support the day-to-day

operating needs of the payroll program. The system can provide payroll

statistics for all types of Government organizations, and allows many

uses for each data element entered. The system has a number of outputs:

For the payroll office, outputs include comprehensive payroll

reports; accounting distribution of costs; leave data summary reports;

each employee\'s statement of earnings, deductions, and leave every

payday; State, city, and local unemployment compensation reports;

Federal, State, and local tax reports; Forms W-2, Wage and Tax

Statement; and reports of withholding and contributions.

For the Office of Human Resources Services, outputs include data

for reports of Federal civilian employment. The system also provides

data to GSA staff and administrative offices to use for management

purposes.

Routine uses of the record system, including types of users and their

purpose in using the system:

a\. To disclose information to a Federal, State, local, or foreign

agency responsible for investigating, prosecuting, enforcing, or

carrying out a statute, rule, regulation, or order, where the agency

becomes aware of a violation or potential violation of civil or

criminal law or regulation.

b\. To disclose requested information to a court or other authorized

agency regarding payment or nonpayment of court-ordered support for a

dependent child.

c\. To disclose information to Congressional staff in response to a

request from the person who is the subject of the record.

d\. To disclose information to an expert, consultant, or contractor

of the agency for performing a Federal duty.

e\. To disclose information to a Federal, State, or local agency

maintaining civil, criminal, enforcement, or other information to

obtain information needed to make a decision on hiring or retaining an

employee; issuing a security clearance; letting a contract; or issuing

a license, grant, or other benefit.

f\. To disclose requested information to a Federal agency in

connection with hiring or retaining an employee; issuing a security

clearance; reporting an employee investigation; or clarifying a job.

g\. To disclose information to an appeal, grievance, or formal

complaints examiner; equal employment opportunity investigator;

arbitrator;

\[\[Page 48759\]\]

union official or other official engaged in investigating or settling a

grievance, complaint, or appeal filed by an employee.

h\. To disclose information to the Office of Management and Budget

for reviewing private relief legislation at any stage of the clearance

process.

i\. To provide a copy of the Department of the Treasury Form W-2,

Wage and Tax Statement, to the State, city, or other local jurisdiction

that is authorized to tax the employee\'s compensation. The record is

provided by a withholding agreement between the State, city, or other

local jurisdiction and the Department of the Treasury under 5 U.S.C.

5516, 5517, and 5520.

j\. To disclose information to the Office of Human Resources

Services in reporting civilian employment.

k\. To disclose information to agency administrative offices who may

restructure the data for management purposes.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records are kept in file folders, within locked power files;

microfiches in cabinets; and computer records within a computer and

attached equipment. All paper records are secured with the National

Payroll Center (NPC), which is a secured area at the GSA NPC in Kansas

City, Missouri.

Retrieval:

Records are filed by name or Social Security Number at each

location.

Safeguards:

Records are stored in locked power files, within the NPC in Kansas

City, when not in use by an authorized person. Electronic records are

protected by a password system. The NPC is a secured access facility.

Disposal:

The Heartland Finance Center disposes of the records by shredding

or burning, as scheduled in the handbook GSA Records Maintenance and

Disposition System (OAD P 1820.2).

System manager and address:

Director, National Payroll Center, General Services Administration

(6BCY), 1500 East Bannister Road, Kansas City, MO 64131.

Notification procedure:

An individual inquiry should be addressed to the system manager.

Record review procedures:

An individual request should be addressed to the 33 system manager.

Furnish full name, Social Security Number, address, telephone number,

approximate dates and places of employment, and nature of the request.

Procedure to contest a record:

GSA rules for contesting the content of a record and appealing an

initial decision are in 41 CFR part 105-64.

Record sources:

The sources are the individuals themselves, other employees,

supervisors, officials of other agencies, State governments, record

systems GSA/ HRO-37, OPM/GOVT-1, EEOC/GOVT-1, and private firms.

GSA/PPFM-10

System Name:

Purchase Card Program.

System location:

System records are maintained by the Office of Finance, General

Services Administration (GSA), at 1800 F Street, NW., Washington, DC

20405, and by designated purchase card coordinators\' offices in GSA

regions. Contact the System Manager for additional information.

Persons covered by the system:

The system includes employees of GSA, and of independent offices

and commissions serviced by GSA, who qualify to use Federal Government

charge cards for making authorized purchases for official business.

Type of record system:

The system provides control over expenditure of funds through the

use of Federal Government purchase cards. System records include:

a\. Personal information on charge card users, including names, home

or business telephone numbers and addresses, Social Security Numbers,

date of birth, employment information, and credit data in the form of

credit scores (examples of credit scores are FICO, an acronym for Fair

Isaac Corporation, a Beacon score, etc.) or commercial and agency

investigative reports showing debtors\' asset, liabilities, income,

expenses, bankruptcy petitions, history of wage garnishments,

repossessed property, tax liens, legal judgments on debts owed, and

financial delinquencies; and

b\. Account processing and management information, including charge

card transactions, contractor monthly reports showing charges to

individual account numbers, account balances, and other data needed to

authorize, account for, and pay authorized purchase card expenses.

Authority for maintaining the system:

41 U.S.C. 252a, 252b, 427, 428; E.O. 12931, and Section 639 of the

Consolidated Appropriations Act, 2005 (Pub. L. 108-447).

Purpose:

To establish and maintain a system for operating, controlling, and

managing the purchase card program involving commercial purchases by

authorized Government employees.

Routine uses of the record system, including types of users and their

purposes in using the system:

System information may be accessed and used by authorized GSA

employees or contractors to conduct official duties associated with the

management and operation of the purchase card program. Information from

this system also may be disclosed as a routine use:

a\. In any legal proceeding, where pertinent, to which GSA is a

party before a court or administrative body.

b\. To authorized officials engaged in investigating or settling a

grievance, complaint, or appeal filed by an individual who is the

subject of the record.

c\. To a Federal agency in connection with the hiring or retention

of an employee; the issuance of a security clearance; the reporting of

an investigation; the letting of a contract; or the issuance of a

grant, license, or other benefit to the extent that the information is

relevant and necessary to a decision.

d\. To the Office of Personnel Management (OPM), the Office of

Management and Budget (OMB), or the Government Accountability Office

(GAO) when the information is required for program evaluation purposes.

e\. To a Member of Congress or staff on behalf of and at the request

of the individual who is the subject of the record.

f\. To an expert, consultant, or contractor of GSA in the

performance of a Federal duty to which the information is relevant.

g\. To the National Archives and Records Administration (NARA) for

records management purposes.

h\. To the GSA Office of Finance for debt collection purposes (see

GSA/PPFM-7).

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Information may be collected on paper or electronically and may be

stored on paper or on electronic media, as appropriate.

\[\[Page 48760\]\]

Retrieval:

Records are retrievable by a personal identifier or by other

appropriate type of designation approved by GSA.

Safeguards:

System records are safeguarded in accordance with the requirements

of the Privacy Act, the Computer Security Act, and OMB Circular A-130.

Technical, administrative, and personnel security measures are

implemented to ensure confidentiality and integrity of the system data

stored, processed, and transmitted. Paper records are stored in secure

cabinets or rooms. Electronic records are protected by passwords and

other appropriate security measures.

Disposal:

Disposition of records is according to the National Archives and

Records Administration (NARA) guidelines, as set forth in the handbook,

GSA Records Maintenance and Disposition System (OAD P 1820.2A and cia P

1820.1), and authorized GSA records schedules.

System manager and address:

Director, Financial Initiative Division (BCD), Office of Finance,

Office of the Chief Financial Officer, General Services Administration,

1800 F Street, NW., Washington, DC 20405.

Notification procedure:

A Privacy Act Statement on the purchase card data collection form

notifies individuals of the purpose and uses of the information they

provide. Employees may obtain information about whether they are a part

of this system of records from the system manager at the above address.

Record review procedures:

Requests from individuals for access to their records should be

addressed to the system manager.

Procedure to contest a record:

GSA rules for access to systems of records, contesting the contents

of systems of records, and appealing initial determinations are

published at 41 CFR part 105-64.

Record sources:

Information is obtained from individuals submitting charge card

applications, monthly contractor reports, purchase records, managers,

other agencies, non-Federal sources such as private firms, and other

agency systems containing information pertaining to the purchase card

program.

GSA/OEA-1

System name:

Records of Defunct Agencies.

Location:

The system of records is located in the GSA regional office

building, 7th & D Streets, SW., Washington, DC 20407, and at the GSA

National Payroll Center, 6BCY, 1500 E. Bannister Road, Kansas City, MO

64131-3088.

Categories of individuals covered by the system:

Employees of defunct agencies, including but not limited to,

presidential commissions, committees, small agencies, and boards, whose

records the GSA services under a reimbursable agreement.

Categories of records in the system:

Payroll and financial records, including but not limited to, time

and attendance cards, payment vouchers, employee health benefit

records, requests for deductions, tax forms, including W-2 forms,

overtime requests, leave data, retirement records, and vendor register

and payment tapes.

Authority for maintaining the system:

5 U.S.C. Part III, Subparts D and E, 26 U.S.C. Chapter 24 and 3501,

E.O. 9397, and 31 U.S.C. 1531.

Purpose:

To notify the public of the routine use and storage of payroll,

personnel and financial records stored by GSA for defunct agencies that

are sensitive in nature.

Routine uses of the records in the system, including types of users and

the purposes of the uses:

The GSA uses the records for concluding the administrative

operations of the defunct agency. Routine uses include providing a copy

of an employee\'s Department of the Treasury Form W-2, and Wage and Tax

Statement, to the State, city, or other local jurisdiction that has

authority to tax the employee\'s pay. The agency also provides a record

under a withholding agreement between a State, city, or other

jurisdiction and the Department of the Treasury under 5 U.S.C. 5516,

5517, and 5520, or in response to the written request of an authorized

official of the taxing jurisdiction to the Director, GSA National

Payroll Center (6BCY), 1500 East Bannister Road, Kansas City, MO 64131-

3088\. The request must include a copy of the statute or ordinance

showing the authority of the jurisdiction to tax the employee based on

place of residence, place of employment, or both.

Under a withholding agreement between a city and the Department of

the Treasury (5 U.S.C. 5520), the GSA furnishes copies of executed city

tax withholding certificates to the city in response to a written

request from the proper city official to the GSA official named in the

paragraph above.

Records are also released to the Government Accountability Office

for audits and to the Internal Revenue Service for use in

investigations. Additional routine uses are:

a\. To disclose a record to the appropriate Federal, State, or local

agency responsible for investigating, prosecuting, enforcing, or

implementing a statute, rule, or regulation, or order, where the GSA

becomes aware of an indication of a violation, or potential violation

of a civil or criminal law or regulation.

b\. In any legal proceeding, where pertinent, to which GSA is a

party before a court or administrative body.

c\. To authorized officials engaged in investigating or settling a

grievance, complaint, or appeal filed by an individual who is the

subject of the record.

d\. To a Federal agency in connection with the hiring or retention

of an employee; the issuance of a security clearance; the reporting of

an investigation; the letting of a contract; or the issuance of a

grant, license, or other benefit to the extent that the information is

relevant and necessary to a decision.

e\. To the Office of Personnel Management (OPM), the Office of

Management and Budget (OMS), or the Government Accountability Office

(GAO) when the information is required for program evaluation purposes.

f\. To an expert, consultant, or contractor of GSA in the

performance of a Federal duty to which the information is relevant and

a physician to conduct a fitness-for-duty examination of a GSA officer

or employee.

g\. To disclose a record to the OPM concerning pay, benefits,

retirement deductions, and other information needed under that agency\'s

responsibility to evaluate Federal personnel management.

h\. To the National Archives and Records Administration (NARA) for

records management purposes.

To the extent that official personnel records in the GSA\'s custody

are covered 40 within systems of records published by the OPM as

Government-wide records, the records are considered part of the

Government-wide system. Other personnel records covered by notices

published by the GSA and considered to be separate systems of records

may be transferred to the OPM

\[\[Page 48761\]\]

under personnel programs as a routine use.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Paper records are in file folders and card files. Microfiche

records on microfiche sheets are stored in cabinets. CD-ROMs and floppy

disks are stored in file cabinets.

Retrievability:

Payroll records are retrievable by social security number and other

records by name.

Safeguards:

When not in use by an authorized person, the records are stored in

locked metal containers or in secured rooms.

Retention and disposal:

The Division Director of the Agency Liaison Division disposes of

the records as scheduled in the handbook, GSA Records Maintenance and

Disposition System (OAD P 1820.2).

System manager and address:

The system managers are the Director, Agency Liaison Division (WB-

E), General Services Administration, 7th & D Streets, SW., Washington,

DC 20407 and the GSA National Payroll Center, 6BCY, 1500 E. Bannister

Road, Kansas City, MO 64131-3088.

Notification procedure:

Requests to review or receive a copy of a record should be sent to

the system manager named above.

Record access procedure:

See 41 CFR part 105-64, published in the Federal Register, for the

procedures. Address your written request to review or copy records to

the system manager, with the words \`\`Privacy Act Request\'\' written
on

the letter and on the envelope.

Contesting record procedure:

See 41 CFR part 105-64.

Record sources:

When it shuts down, the agency that the GSA services, publishes a

notice in the Federal Register transferring administrative

responsibility for the records to the GSA.

GSA/REGADM-4

System name:

Official Correspondence Files.

System location:

The system is located in the offices of the Regional Administrators

listed below.

New England Region (R1), Office of the Regional Administrator (1A),

Room 1008, 10 Causeway Street, Boston, MA 02222.

Southeast Sunbelt Region (R4), Office of the Regional Administrator

(4A), 77 Forsyth Street, Atlanta, GA 30303.

The Heartland Region (R6), Office of the Regional Administrator

(6A), 1500 East Bannister Road, Kansas City, MO 64131.

Greater Southwest Region (R7), Office of the Regional Administrator

(7A), 819 Taylor Street, Fort Worth, TX 76102.

Rocky Mountain Region (R8), Office of the Regional Administrator

(8A), Building 41, Denver Federal Center, Denver CO 80225-0006.

Pacific Rim Region (R9), Office of the Regional Administrator (9A),

450 Golden 42 Gate Avenue, San Francisco, CA 94102-3400.

Northwest/Arctic Region (R10), Office of the Regional Administrator

(10A), 400 15th Street SW., Auburn, WA 98001.

Individuals covered by the system:

The individuals are those who correspond with the Regional

Administrators regarding savings bond campaigns, employees receiving

letters of appreciation or commendation, Members of Congress, mayors

and their staffs, and other persons.

Types of records in the system:

The records are incoming letters, background material, and outgoing

letters to the persons named in the system. The system serves as a

record and reference source of correspondence in the offices of the

Regional Administrators.

Authority for maintenance of the system:

The authority for maintaining the system comes from Title 5,

U.S.C., section 301.

Routine uses of the records in the system, including the types of users

and their purposes in using the system:

a\. In any legal proceeding, where pertinent, to which GSA is a

party before a court or administrative body.

b\. To authorized officials engaged in investigating or settling a

grievance, complaint, or appeal filed by an individual who is the

subject of the record.

c\. To a Federal agency in connection with the hiring or retention

of an employee; the issuance of a security clearance; the reporting of

an investigation; the letting of a contract; or the issuance of a

grant, license, or other benefit to the extent that the information is

relevant and necessary to a decision.

d\. To the U.S. Department of Justice or in a proceeding before a

court or adjudicative body when:

1\. GSA, including any component or employee being represented by

GSA or the U.S. Department of Justice, has an interest in the

litigation or proceeding;

2\. GSA deems disclosure necessary and relevant to the nature of the

proceedings; and

3\. GSA determines that disclosure is compatible with the purpose

for which the record was compiled.

e\. To the Office of Personnel Management (OPM), the Office of

Management and Budget (OMB), or the Government Accountability Office

(GAO) when the information is required for program evaluation purposes.

f\. To a Member of Congress or staff on behalf of and at the request

of the individual who is the subject of the record.

g\. To an expert, consultant, or contractor of GSA in the

performance of a Federal duty to which the information is relevant.

h\. To the National Archives and Records Administration (NARA) for

records management purposes.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of system records:

Storage:

Paper records are kept in file folders; electronic records are

stored in computers and attached equipment.

Retrieval:

Records are filed alphabetically by name of person or firm.

Safeguards:

Access is limited to the Regional Administrator and staff who have

a need to know.

Retention and disposal:

The schedules in the handbook, GSA Records Maintenance and

Disposition System (GAD P 1820.2A), govern the disposal of the records.

System managers and addresses:

The officials responsible for the record system are the Regional

Administrators at the addresses given at the beginning of this notice.

Notification procedure:

A requester may learn whether the system contains a record on him-

or herself from the Regional Administrators at the addresses given

above.

Record access procedure:

A request to view a record must be addressed to the Regional

Administrator at one of the addresses given above.

\[\[Page 48762\]\]

Contesting record procedure:

For GSA rules to contest the content of a record or to appeal a

denial of a request to amend a record, see 41 CFR part 105-64,

published in the Federal Register.

Record sources:

The sources are the correspondence and related records.

GSA/FSS-13

System Name:

Personal Property Sales Program.

System Location:

System records are maintained by the General Services

Administration (GSA) at several locations. A complete list of the

locations is available from the System Manager.

Individuals Covered By The System:

The system will include those individuals 45 who request to be

added to GSA bidders\' mailing lists, register to bid on GSA sales, and

enter into contracts to buy Federal personal property at sales

conducted by GSA.

Records In The System:

The system contains information needed to identify potential and

actual bidders and awardees, and transaction information involving

personal property sales. System records include:

a\. Personal information provided by bidders and buyers, including

names, phone numbers, addresses, Social Security Numbers, and credit

card numbers or other banking information; and

b\. Contract information on Federal personal property sales,

including whether payment was received, the form of the payment,

notices of default, and contract claim information.

Authority For Maintaining The System:

40 U.S.C. 121 (c) and 40 U.S.C. 541, et seq.

Purpose:

To establish and maintain a system of records for conducting public

sales of Federal personal property by GSA.

Routine Uses Of The System Records, Including Categories Of Users And

Their Purposes For Using The System:

System information may be accessed and used by authorized GSA

employees or contractors to prepare for and conduct personal property

sales, administer sales contracts, perform oversight or maintenance of

the GSA electronic systems and, when necessary, for sales contract

litigation or non-procurement suspension or debarment purposes.

Information from this system also may be disclosed as a routine use:

a\. In any legal proceeding, where pertinent, to which GSA is a

party before a court or administrative body.

b\. To authorized officials engaged in investigating or settling a

grievance, complaint, or appeal filed by an individual who is the

subject of the record.

c\. To a Federal agency in connection with the hiring or retention

of an employee; the issuance of a security clearance; the reporting of

an investigation; the letting of a contract; or the issuance of a

grant, license, or other benefit to the extent that the information is

relevant and necessary to a decision.

d\. To the Office of Personnel Management (OPM), the Office of

Management and Budget (OMB), or the Government Accountability Office

(GAO) when the information is required for program evaluation purposes.

e\. To a Member of Congress or his or her staff on behalf of and at

the request of the individual who is the subject of the record.

f\. To an expert, consultant, or contractor of GSA in the

performance of a Federal duty to which the information is relevant.

g\. To the GSA Office of Finance for debt collection purposes (see

GSA/PPFM-7).

h\. To the National Archives and Records Administration (NARA) for

records management purposes.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of system records:

Storage:

Information may be collected on paper or electronically and may be

stored on paper or on electronic media, as appropriate.

Retrievability:

Records are retrievable by a personal identifier or by other

appropriate type of designation approved by GSA.

Safeguards:

System records are safeguarded in accordance with the requirements

of the Privacy Act, the Computer Security Act, and OMB Circular A-130.

Technical, administrative, and personnel security measures are

implemented to ensure confidentiality and integrity of the system data

stored, processed, and transmitted. Paper records are stored in secure

cabinets or rooms. Electronic records are protected by passwords and

other appropriate security measures.

Retention and disposal:

Disposition of records is according to the National Archives and

Records Administration (NARA) guidelines, as set forth in the handbook,

GSA Records Maintenance and Disposition System (OAD P 1820.2), and

authorized GSA records schedules.

System manager and address:

Director, Property Management Division (FBP), Federal Supply

Service, General Services Administration, 2200 Crystal Drive, Crystal

Plaza 4, Arlington, VA 22202.

Notification procedure:

Individuals may submit a request on whether a system contains

records about them to the system manager at the above address.

Record access procedures:

Requests from individuals for access to their records should be

addressed to the system manager.

Contesting record procedures:

GSA rules for access to systems of records, contesting the contents

of systems of records, and appealing initial determinations are

published in the Federal Register, 41 CFR part 105-64.

Record source categories:

Information is provided by individuals who wish to participate in

the GSA personal property sales program, and system transactions

designed to gather and maintain data and to manage and evaluate the

Federal personal property disposal program.

GSA/Childcare-1

System name:

Child Care Subsidy.

System location:

This system of records is maintained by the Office of the Chief

People Officer (C), 1800 F Street, NW., Washington, DC.

Categories of individuals covered by the system:

The individuals in the system are employees of the General Services

Administration who voluntarily apply for child care subsidies.

Categories of records in the system:

Application forms for child care subsidy containing personal

information, including employee (parent) name, Social Security Number,

grade, home and work numbers addresses, telephone numbers, total

income, number of dependent children, and number of children on whose

behalf the parent is applying for a subsidy; information on child care

providers used, including name, address, provider license number and

State where issued,

\[\[Page 48763\]\]

tuition cost, and provider tax identification number; and copies of IRS

Form 1040 and 1040A for verification purposes.

Authority for maintenance of the system:

Pub. L. 106-58 and E.O. 9397.

Purpose:

To establish and verify GSA employees\' eligibility for child care

subsidies in order for GSA to provide monetary assistance to its

employees.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses:

Information from this system may be disclosed as a routine use:

a\. In any legal proceeding, where pertinent, to which GSA is a

party before a court or administrative body.

b\. To authorized officials engaged in investigating or settling a

grievance, complaint, or appeal filed by an individual who is the

subject of the record.

c\. To a Federal agency in connection with the hiring or retention

of an employee; the issuance of a security clearance; the reporting of

an investigation; the letting of a contract; of the issuance of a

grant, license, or other benefit to the extent that the information is

relevant and necessary to a decision.

d\. To the Office of Personnel Management (OPM), the Office of

Management and Budget (OMB), or the Government Accountability Office

(GAO) when the information is required for program evaluation purposes.

e\. To a Member of Congress or staff on behalf of and at the request

of the individual who is the subject of the record.

f\. To an expert, consultant, or contractor of GSA in the

performance of a Federal duty to which the information is relevant.

g\. To the National Archives and Records Administration (NARA) for

records management purposes.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

Information may be collected on paper or electronically and may be

stored as paper forms or on computers.

Retrievabillity:

By name; may also be cross-referenced to Social Security Number.

Safeguards:

When not in use by an authorized person, paper records are stored

in lockable metal file cabinets or secured rooms. Electronic records

are protected by the use of passwords.

Retention and disposal:

Disposition of records is according to the National Archives and

Records Administration (NARA) guidelines, as set forth in the handbook,

GSA Records Maintenance and Disposition System (OAD P 1820.2) and

authorized GSA records schedules.

System manager and address:

Office of the Chief People Officer (C), Office of Human Capital

Management (CH), General Services Administration, 1800 F Street, NW.,

Washington, DC 20405.

Notification procedure:

Individuals may submit a request on whether a system contains

records about them to: Office of the Chief People Officer (C), General

Services Administration, 1800 F Street, NW., Washington, DC 20405.

Record access procedures:

Requests from individuals for access to their records should be

addressed to the system manager.

Contesting record procedures:

GSA rules for access to systems of records, contesting the contents

of systems of records, and appealing initial determinations are

published in the Federal Register, 41 CFR part 105-64.

Record source categories:

Information is provided by GSA employees who apply for child care

subsidies. Furnishing of the information is voluntary.

GSA/Transit-1

System name:

Transportation Benefits Records.

System location:

System records are maintained by the Office of the Chief People

Officer (C), 1800 F Street, NW., Washington, DC 20405; and by each of

GSA\'s regional offices.

Categories of individuals covered by the system:

Employees applying for transit subsidies for use of public

transportation and van pools to and from the workplace.

Categories of records in the system:

Record categories may include name, home address, Social Security

Number, work organization and location, mode of transportation, and

commuting costs.

Authority for maintenance of the system:

E.O. 13150; 26 U.S.C. 132(f); and Federal Employees Clean Air

Incentives Act (section 2(a) of Pub. L. 103-172, found at 5 U.S.C.

7905), as amended.

Purpose:

To establish and maintain systems for providing transportation

fringe benefits to employees who use mass transportation to commute to

and from work.

Routine uses of records maintained in the system, including categories

of users and the purpose of such uses:

System information is used to determine the eligibility of

applicants for transportation benefits and to disburse benefits to

eligible employees through the Department of Transportation.

Information also may be disclosed as a routine use:

a\. In any legal proceeding, where pertinent, to which GSA is a

party before a court or administrative body.

b\. To authorized officials engaged in investigating or settling a

grievance, complaint, or appeal filed by an individual who is the

subject of the record.

c\. To a Federal agency in connection with the hiring or retention

of an employee; the issuance of a security clearance; the reporting of

an investigation; the letting of a contract; or the issuance of a

grant, license, or other benefit to the extent that the information is

relevant and necessary to a decision.

d\. To the Office of Personnel Management (OPM), the Office of

Management and Budget (OMB), or the Government Accountability Office

(GAO) when the information is required for program evaluation purposes.

e\. To a Member of Congress or staff on behalf of and at the request

of the individual who is the subject of the record.

f\. To an expert, consultant, or contractor of GSA in the

performance of a Federal duty to which the information is relevant.

g\. To the National Archives and Records Administration (NARA) for

records management purposes.

Policies and practices for storing, retrieving, accessing, retaining,

and disposing of records in the system:

Storage:

System records are stored electronically and on paper.

Retrievability:

Records may be retrieved by name, Social Security Number, or other

identifier in the system.

Safeguards:

Records are safeguarded in accordance with the Privacy Act and the

Computer Security Act. Technical, administrative, and personnel

security measures ensure confidentiality and

\[\[Page 48764\]\]

integrity of system data. Access is limited to 53 authorized

individuals.

Retention and disposal:

Applications will be maintained for as long as the applicant is an

eligible participant in the subsidy program. System records are

retained and disposed of according to GSA records maintenance and

disposition schedules and the requirements of the National Archives and

Records Administration (NARA).

System manager and address:

Office of the Chief People Officer (C), Office of Human Capital

Management (CH), General Services Administration, 1800 F Street, NW,

Washington, DC 20405.

Notification procedures:

Inquiries should be directed to the system manager at the above

address.

Record access procedures:

Requests for access to records should be directed to the system

manager. GSA rules for accessing records under the Privacy Act are

provided in 41 CFR part 105-64.

Record contesting procedures:

Requests to correct records should be directed to the system

manager. GSA rules for contesting record contents and for appealing

determinations are provided in 41 CFR part 105-64.

Record source categories:

Sources for information in the system are: employees submitting

applications for transit subsidies.

GSA/GOVT-4

System name:

Contracted Travel Services Program.

System location:

System records are located at the service providers under contract

with a Federal agency and at the Federal agencies using the contracts.

Categories of individuals covered by the system:

Individuals covered by the system are Federal employees authorized

to perform official travel, and individuals being provided travel by

the Federal government.

Categories of records in the system:

System records include a traveler\'s profile containing: name of

individual; Social Security Number; employee identification number;

home and office telephones; home address; home and office e-mail

addresses; emergency contact name and telephone number; agency name,

address, and telephone number; air travel preference; rental car

identification number and car preference; hotel preference; current

passport and/or visa number(s); credit card numbers and related

information; bank account information needed for electronic funds

transfer; frequent traveler account information (e.g., frequent flyer

account numbers); trip information (e.g., destinations, reservation

information); travel authorization information; travel claim

information; monthly reports from travel agent(s) showing charges to

individuals, balances, and other types of account analyses; and other

official travel related information.

Authorities for maintenance of the system:

31 U.S.C. 3511, 3512, and 3523; 5 U.S.C. Chapter 57; and

implementing Federal Travel Regulations (41 CFR parts 300-304).

Purpose:

To establish a comprehensive beginning-to-end travel services

system containing information to enable travel service providers under

contract to the Federal government to authorize, issue, and account for

travel and travel reimbursements provided to individuals on official

Federal government business.

Routine uses of records maintained in the system, including categories

of users and the purposes of such uses: Information in the system may

be disclosed as a routine use as follows:

a\. To a Federal, State, local, or foreign agency responsible for

investigating, prosecuting, enforcing, or carrying out a statute, rule,

regulation, or order, where agencies become aware of a violation or

potential violation of civil or criminal law or regulation.

b\. To another Federal agency or a court when the Federal government

is party to a judicial proceeding.

c\. To a Member of Congress or staff on behalf and at the requests

of the individual who is the subject of the record.

d\. To a Federal agency employee, expert, consultant, or contractor

in performing a Federal duty for purposes of authorizing, arranging,

and/or claiming reimbursement for official travel, including, but not

limited to, traveler profile information.

e\. To a credit card company for billing purposes, including

collection of past due amounts.

f\. To an expert, consultant, or contractor in the performance of a

Federal duty to which the information is relevant.

g\. To a Federal agency by the contractor in the form of itemized

statements or invoices, and reports of all transactions, including

refunds and adjustments to enable audits of charges to the Federal

government.

h\. To a Federal agency in connection with the hiring or retention

of an employee; the issuance of a security clearance; the reporting of

an investigation; the letting of a contract; or the issuance of a

grant, license, or other benefit to the extent that the information is

relevant and necessary to a decision.

i\. To an authorized appeal or grievance examiner, formal complaints

examiner, equal employment opportunity investigator, arbitrator, or

other duly authorized official engaged in investigation or settlement

of a grievance, complaint, or appeal filed by an employee to whom the

information pertains.

j\. To the Office of Personnel Management (OPM), the Office of

Management and Budget (OMB), or the Government Accountability Office

(GAO) when the information is required for program evaluation purposes.

k\. To officials of labor organizations recognized under 5 U.S.C.

chapter 71 when relevant and necessary to their duties of exclusive

representation concerning personnel policies, practices, and matters

affecting working conditions.

l\. To a travel services provider for billing and refund purposes.

m\. To a carrier or an insurer for settlement of an employee claim

for loss of or damage to personal property incident to service under 31

U.S.C. 3721, or to a party involved in a tort claim against the Federal

government resulting from an accident involving a traveler.

n\. To a credit reporting agency or credit bureau, as allowed and

authorized by law, for the purpose of adding to a credit history file

when it has been determined that an individual\'s account with a

creditor with input to the system is delinquent.

o\. Summary or statistical data from the system with no reference to

an identifiable individual may be released publicly.

p\. To the National Archives and Records Administration (NARA) for

records management purposes.

Policies and practices for storing, retrieving, reviewing, retaining,

and disposing of records in the system:

Storage:

Paper records are stored in file cabinets. Electronic records are

maintained within a computer (e.g., PC, server, etc.) and attached

equipment.

\[\[Page 48765\]\]

Retrievability:

Paper records are filed by a traveler\'s name and/or Social Security

Number/employee identification number at each location. Electronic

records are retrievable by any attribute of the system.

Safeguards:

Paper records are stored in lockable file cabinets or secured

rooms. Electronic records are protected by a password system and a FIPS

140-2 compliant encrypted Internet connection. Information is released

only to authorized users and officials on a need-to-know basis.

Retention and disposal:

Records kept by a Federal agency are maintained in accordance with

the General Records Retention Schedules issued by the National Archives

and Records Administration (NARA).

System manager and address:

Assistant Commissioner, Office of Transportation and Property

Management (FB), Federal Acquisition Service, General Services

Administration, Room 300, 2200 Crystal Drive, Arlington, VA 20406.

Notification procedure:

Inquiries from individuals should be addressed to the appropriate

administrative office for the agency that is authorizing and/or

reimbursing their travel.

Records access procedures:

Requests from individuals should be addressed to the appropriate

administrative office for the agency that is authorizing and/or

reimbursing their travel. Individuals must furnish their full name and/

or Social Security Number to the authorizing agency for their records

to be located and identified.

Contesting record procedures:

Individuals wishing to request amendment of their records should

contact the appropriate administrative office for the agency that

authorized and/or reimbursed their travel. Individuals must furnish

their full name and/or Social Security Number along with the name of

the authorizing agency, including duty station where they were employed

at the time travel was performed.

Record source categories:

The sources are the individuals themselves, employees, travel

authorizations, credit card companies, and travel service providers.

\[FR Doc. 06-7003 Filed 8-18-06; 8:45 am\]

BILLING CODE 6820-34-M