-----------------------------------------------------------------------
  **A-E CONTRACT CHECK LIST**         
  ----------------------------------- -----------------------------------
  Contract No.                        Negotiated/Sealed Bid:

  Contractor Name:                    Contract Options:

  Dollar value:                       Contract Type:

  Award Date:                         Contracting Officer:
  -----------------------------------------------------------------------

  ----------------------------------------------------- --------- -------- ---------
  **ITEM**                                              **YES**   **NO**   **N/A**

  [Contract Folder]{.underline}                                            

  1\. Labeling (and contract numbering)                                    

  2\. Contacts (Address/Phone)                                             

  3\. File Folder Format in use                                            

  4\. Check list in place                                                  
  ----------------------------------------------------- --------- -------- ---------

  ----------------------------------------------------- --------- -------- ---------
  **PRE-SOLICITATION DOCUMENTATION\--A-E**              **YES**   **NO**   **N/A**

  1\. Funding document (AD-700)(FAR1.602-2)                                

  2\. Accounting Code                                                      

  3\. Budget Object Code                                                   

  4\. Authorized Signature                                                 

  5\. SOW                                                                  

  6\. Cost Estimate/Independent Gov't Estimate (FAR                        
  36.605)                                                                  

  **Comments:**                                                            
  ----------------------------------------------------- --------- -------- ---------

+-----------------------------------------------------+-----+----+----+
| **A-E CONTRACT CHECK LIST (continued)**             |     |    |    |
+-----------------------------------------------------+-----+----+----+
| **PRE-SOLICITATION PHASE\--A-E**                    | *   | ** | *  |
|                                                     | *YE | NO | *N |
|                                                     | S** | ** | /A |
|                                                     |     |    | ** |
+-----------------------------------------------------+-----+----+----+
| 1\. Evidence of Market Research (FAR 10)            |     |    |    |
+-----------------------------------------------------+-----+----+----+
| 2\. JOFOC (FAR 6.3, AGAR 406.3, PM 6-03)            |     |    |    |
+-----------------------------------------------------+-----+----+----+
| 3\. Determination of SIC CODE and PSC (FAR 19)      |     |    |    |
+-----------------------------------------------------+-----+----+----+
| 4\. OSDBU Clearance (AGAR 419.201, DR 5090-1)       |     |    |    |
+-----------------------------------------------------+-----+----+----+
| 5\. SBCDP/Determination of Set-aside (FAR 19.10)    |     |    |    |
+-----------------------------------------------------+-----+----+----+
| 6\. 8(a) Procedures/Offering Letter (FAR 19.8,      |     |    |    |
|                                                     |     |    |    |
| AGAR Advisories 21 & 22)                            |     |    |    |
+-----------------------------------------------------+-----+----+----+
| 7\. Subcontracting Plan (LB, \>\$500K, FAR 19.7)    |     |    |    |
+-----------------------------------------------------+-----+----+----+
| 8\. Use of Options (FAR 17.2)                       |     |    |    |
+-----------------------------------------------------+-----+----+----+
| 9\. Determination of Contract Type (FAR 16)         |     |    |    |
+-----------------------------------------------------+-----+----+----+
| 10\. A-E Evaluation Board Appointment/Instructions  |     |    |    |
| (FAR 36.602-2/3)                                    |     |    |    |
+-----------------------------------------------------+-----+----+----+
| 11\. Selection Criteria (FAR 36.602-1)              |     |    |    |
+-----------------------------------------------------+-----+----+----+
| 12\. SF-254 & 255 on File (FAR 36.603)              |     |    |    |
+-----------------------------------------------------+-----+----+----+
| 13\. Contract Review Board (FD Only)                |     |    |    |
+-----------------------------------------------------+-----+----+----+
| 14\. Project Orientation (P&P 242.4) (FD Only)      |     |    |    |
+-----------------------------------------------------+-----+----+----+
| 15\. OGC Legal Review                               |     |    |    |
+-----------------------------------------------------+-----+----+----+
| **Comments:**                                       |     |    |    |
+-----------------------------------------------------+-----+----+----+

  ----------------------------------------------------- --------- -------- ---------
  **A-E CONTRACT CHECK LIST (continued)**                                  

  **SOLICITATION PHASE - A-E**                          **YES**   **NO**   **N/A**

  1\. Procurement Plan (FAR 1.105/P&P 242.4)                               

  2\. Solicitation Notice - CBD (FAR 5.201/36.601)                         

  3\. Short Selection Process (\<\$100K, FAR 36.602-5)                     

  4\. Formal Selection Process (\>\$100K, FAR 602-3 &                      
  4)                                                                       

  5\. Evaluation Report (FAR 36.602-3(b))                                  

  6\. Invitation Letters to Short-Listed A-E's                             

  7\. Presentations/Interviews w/3 highly qualified                        
  (FAR 36.602-3(c))                                                        

  8\. Re-Evaluation & Selection Report (FAR                                
  36.602-3(d))                                                             

  9\. Selection (FAR 602-4)                                                

  10\. Issue RFP to highest qualified A-E (FAR 36.606)                     
  ----------------------------------------------------- --------- -------- ---------

  ----------------------------------------------------- --------- -------- ---------
  **A-E CONTRACT CHECK LIST (continued)**                                  

  **PRE-AWARD PHASE\--A-E**                             **YES**   **NO**   **N/A**

  1\. Evaluate Cost Proposal (FAR 15/31.105/36.606)                        

  2\. 6% Statutory Fee Limitation (FAR                                     
  15.404-4(c)(4)(i)(B))                                                    

  3\. Pre-Negotiation Objectives (FAR 15.406-1)                            

  4\. Audit Report & Review                                                

  5\. Cost and Pricing Data (FAR 15)                                       

  6\. Negotiation (FAR 15)                                                 

  7\. Responsibility Determination (FAR 9.104-1)                           

  8\. Cancellation of Negotiations with top A-E (FAR                       
  36.606(f))                                                               

  9\. If Step 8 is yes, do Step 1 thru 7, with 2nd                         
  highest (FAR 36.606(f))                                                  

  10\. Release of Information (FAR 36.607(a))                              

  11\. Debriefings (FAR 36.607(b)/15.5)                                    

  12\. Price Negotiation Memorandum (FAR 15.406-3)                         

  13\. Protest (FAR 33)                                                    

  12\. Contract Review Board (FD Only)                                     

  13\. Congressional Notification (\>\$100K, AGAR                          
  405.303, PM 5-01)                                                        

  **Comments:**                                                            
  ----------------------------------------------------- --------- -------- ---------

  ----------------------------------------------------- --------- -------- ---------
  **A-E CONTRACT CHECK LIST (continued)**                                  

  **AWARD PHASE\--A-E**                                 **YES**   **NO**   **N/A**

  1\. Contract Award (FAR 15.504) Fully                                    
  Exec\_\_\_\_\_w/in authority\_\_\_\_                                     

  2\. Notice of Award (FAR 36.213)                                         

  4\. CBD award notice (FAR 5.303)                                         

  5\. SF-279 (AGAR 404.601)                                                

  6\. Unsuccessful Offeror Notification (FAR 15.503)                       

  7\. Debriefing (FAR 15.505 & 6)                                          

  8\. COR Designation (FAR 42.3)                                           

  9\. Post Award Conference (FAR 42.503, P&P 242.4)                        

  **Comments:**                                                            
  ----------------------------------------------------- --------- -------- ---------

+-----------------------------------------------------+-----+----+----+
| **A-E CONTRACT CHECK LIST (continued)**             |     |    |    |
+-----------------------------------------------------+-----+----+----+
| **CONTRACT ADMINISTRATION - A-E**                   |     |    |    |
+-----------------------------------------------------+-----+----+----+
| 1\. Submittal Schedule                              |     |    |    |
+-----------------------------------------------------+-----+----+----+
| 2\. Submittal Receipt and Review                    |     |    |    |
+-----------------------------------------------------+-----+----+----+
| 3\. Cost Estimate Review (ECC w/in Funding          |     |    |    |
| Limitation)                                         |     |    |    |
|                                                     |     |    |    |
| (FAR 36.609)                                        |     |    |    |
+-----------------------------------------------------+-----+----+----+
| 4\. 50% Design Review Board (P&P 242.4)             |     |    |    |
+-----------------------------------------------------+-----+----+----+
| 5\. Value Engineering Conference (P&P 242.4)        |     |    |    |
+-----------------------------------------------------+-----+----+----+
| 6\. Final Cost Estimate (ECC w/in Funding           |     |    |    |
| Limitation)(FAR36.609)                              |     |    |    |
+-----------------------------------------------------+-----+----+----+
| 7\. Options (FAR Part 17.2)                         |     |    |    |
|                                                     |     |    |    |
| Design phase\_\_\_\_Bid Phase\_\_\_\_Construction   |     |    |    |
| phase\_\_\_\_                                       |     |    |    |
+-----------------------------------------------------+-----+----+----+
| 8\. Performance/Progress Reports (COR)              |     |    |    |
+-----------------------------------------------------+-----+----+----+
| 9.Completion Date Monitored or Extended (see MODS)  |     |    |    |
+-----------------------------------------------------+-----+----+----+
| 10.Suspensions/Delays (FAR 42.13)                   |     |    |    |
+-----------------------------------------------------+-----+----+----+
| 11.Terminations (FAR 49)                            |     |    |    |
+-----------------------------------------------------+-----+----+----+
| **Comments:**                                       |     |    |    |
+-----------------------------------------------------+-----+----+----+

+-----------------------------------------------------+---+-----+---+----+---+----+
| **A-E CONTRACT CHECK LIST (continued)**             |   |     |   |    |   |    |
+-----------------------------------------------------+---+-----+---+----+---+----+
| **MODIFICATIONS - A-E**                             |   | *   |   | ** |   | *  |
|                                                     |   | *YE |   | NO |   | *N |
|                                                     |   | S** |   | ** |   | /A |
|                                                     |   |     |   |    |   | ** |
+-----------------------------------------------------+---+-----+---+----+---+----+
| 1\. Funding document (AD-700) (FAR 43.105)          |   |     |   |    |   |    |
+-----------------------------------------------------+---+-----+---+----+---+----+
| 2\. Accounting Code                                 |   |     |   |    |   |    |
+-----------------------------------------------------+---+-----+---+----+---+----+
| 3\. Budget Object Code                              |   |     |   |    |   |    |
+-----------------------------------------------------+---+-----+---+----+---+----+
| 4\. Authorized Signature                            |   |     |   |    |   |    |
+-----------------------------------------------------+---+-----+---+----+---+----+
| 5\. SOW/Specs/Drawings                              |   |     |   |    |   |    |
+-----------------------------------------------------+---+-----+---+----+---+----+
| 6\. Cost Estimate                                   |   |     |   |    |   |    |
+-----------------------------------------------------+---+-----+---+----+---+----+
| 7\. Program Documentation                           |   |     |   |    |   |    |
+-----------------------------------------------------+---+-----+---+----+---+----+
| 8\. Change Order Proposal (FAR 43)                  |   |     |   |    |   |    |
+-----------------------------------------------------+---+-----+---+----+---+----+
| 9\. Value Engineering Proposal (FAR 48)             |   |     |   |    |   |    |
+-----------------------------------------------------+---+-----+---+----+---+----+
| 10\. Technical Evaluation                           |   |     |   |    |   |    |
+-----------------------------------------------------+---+-----+---+----+---+----+
| 11\. Cost/Price Evaluation                          |   |     |   |    |   |    |
+-----------------------------------------------------+---+-----+---+----+---+----+
| 12\. Negotiation Summary                            |   |     |   |    |   |    |
+-----------------------------------------------------+---+-----+---+----+---+----+
| 13\. Novation/Change of Name Agreement              |   |     |   |    |   |    |
+-----------------------------------------------------+---+-----+---+----+---+----+
| 14\. Modifications (and back up documentation) (FAR |   |     |   |    |   |    |
| 43)                                                 |   |     |   |    |   |    |
|                                                     |   |     |   |    |   |    |
| within scope: authorizing clause                    |   |     |   |    |   |    |
|                                                     |   |     |   |    |   |    |
| Outside scope: JOFOC                                |   |     |   |    |   |    |
+-----------------------------------------------------+---+-----+---+----+---+----+
| 15\. Time Adjustment                                |   |     |   |    |   |    |
|                                                     |   |     |   |    |   |    |
| Excusable Delay Consideration to Govt.              |   |     |   |    |   |    |
+-----------------------------------------------------+---+-----+---+----+---+----+
| 16\. SF-279 (AGAR 404.601)                          |   |     |   |    |   |    |
+-----------------------------------------------------+---+-----+---+----+---+----+
| 17\. Deny Change Order Proposal/Equitable           |   |     |   |    |   |    |
| Adjustment Reasons/clause (reference Disputes Act)  |   |     |   |    |   |    |
| (FAR 33.2)                                          |   |     |   |    |   |    |
+-----------------------------------------------------+---+-----+---+----+---+----+
| **Comments:**                                       |   |     |   |    |   |    |
+-----------------------------------------------------+---+-----+---+----+---+----+

  ----------------------------------------------------- --------- -------- ---------
  **A-E CONTRACT CHECK LIST (continued)**                                  

  **FINANCIAL MATTERS\--A-E**                                              

  **Invoices and Payments**                             **YES**   **NO**   **N/A**

  1\. Contractor Certification                                             

  2\. Release from Claims                                                  

  3\. Progress Progress Payments                                           

  4\. PCAMPS                                                               

  5\. COR Approval on Invoice                                              

  6\. Invoice/Payment Amount Commensurate w/ Progress                      

  7\. Invoice/Payment Log with Accounting information                      

  8\. Invoice Processing Time iaw Prompt Payment Act                       
  (FAR 32.9)                                                               

  9\. EFT                                                                  

  10\. Assignment of Claims (FAR 32.8)                                     
  ----------------------------------------------------- --------- -------- ---------

  ----------------------------------------------------- --------- -------- ---------
  **A-E CONTRACT CHECK LIST (continued)**                                  

  **CLOSE OUT - A-E** (FAR 4.804)                       **YES**   **NO**   **N/A**

  1\. Final Deliverable/Design Received/Certification                      

  2\. Acceptance/Sign-off                                                  

  4\. Final Payment w/Release from Claims                                  

  5\. Resolution of Disputes                                               

  6\. Performance Evaluation Report (FAR 36.604)                           

  7\. Contract Review Board (FD Only)                                      

  8\. Memorandum to Budget/Finance                                         

  9\. COR Checklist/Reports/Documentation                                  

  10\. Contracting Officer's Closing Memorandum                            

  11\. Records Center Transfer                                             

  **Comments:**                                                            
  ----------------------------------------------------- --------- -------- ---------

  ----------------------------------------------------- --------- -------- ---------
  **A-E CONTRACT CHECK LIST (continued)**                                  

  **A-E TASK ORDERS**                                   **YES**   **NO**   **N/A**

  1\. AD-700/Accounting Code/Authorized Signature                          

  2\. SOW/POR                                                              

  3\. Independent Gov't Cost Estimate                                      

  4\. RFP/Memo                                                             

  5\. Documentation on Proposal Evaluations &                              
  Negotiations                                                             

  6\. Task Order                                                           

  7\. SF-279                                                               

  8\. Design Reviews/Submittals (35%, 50%, 95%, as                         
  applicable)                                                              

  9\. Timeliness of Submittals                                             

  10\. Invoicing/Payment                                                   

  11\. Modifications                                                       

  12\. Final Deliverable Received                                          
  ----------------------------------------------------- --------- -------- ---------