Number range D2HDocument

Procedures Manual for Approving Officials

![](media/image1.png){width="2.6in" height="1.9631944444444445in"}

Copyright © 1998 by American Management Systems, Inc. All rights
reserved.

Number range D2HDocument

Copyright © 1998 by American Management Systems, Inc. All rights
reserved.

Contents

![](media/image1.png){width="0.49166666666666664in"
height="0.3736111111111111in"}**Introduction [1](#introduction)**

Overview [1](#overview)

Audience for This Manual [3](#audience-for-this-manual)

Manual Organization [4](#manual-organization)

![](media/image1.png){width="0.49166666666666664in"
height="0.3736111111111111in"}Basic Operating Procedures
[5](#basic-operating-procedures)

Overview [5](#overview-1)

Application Tools [6](#application-tools)

PC Configuration [7](#pc-configuration)

[MAC Configuration]{.mark} [8](#mac-configuration)

[Database and File Servers]{.mark} [9](#database-and-file-servers)

Logging on to ITAS [11](#logging-on-to-itas)

Logging off of ITAS [13](#logging-off-of-itas)

ITAS Main Window [14](#itas-main-window)

Approving Official Functions Window
[15](#approving-official-functions-window)

Printing a Screen in ITAS [17](#printing-a-screen-in-itas)

![](media/image1.png){width="0.49166666666666664in"
height="0.3736111111111111in"}Timecard Maintenance
[19](#timecard-maintenance)

Overview [19](#overview-2)

Approving Timecards for Current Pay Period
[20](#approving-timecards-for-current-pay-period)

Approving Timecards for Prior Pay Period
[30](#approving-timecards-for-prior-pay-period)

![](media/image1.png){width="0.49166666666666664in"
height="0.3736111111111111in"}Leave Request Maintenance
[35](#leave-request-maintenance)

Overview [35](#overview-3)

Approving/Denying Pending Leave Requests
[36](#approvingdenying-pending-leave-requests)

![](media/image1.png){width="0.49166666666666664in"
height="0.3736111111111111in"}Designating Alternate Approving Official
[39](#designating-alternate-approving-official)

Overview [39](#overview-4)

Designating an Alternate Approving Official
[40](#designating-an-alternate-approving-official)

![](media/image1.png){width="0.49166666666666664in"
height="0.3736111111111111in"}Online Reports [43](#online-reports)

Overview [43](#overview-5)

Viewing Available Online Reports [44](#viewing-available-online-reports)

LAO Online ATLR Report [45](#lao-online-atlr-report)

LAO Online Leave Request Report [49](#lao-online-leave-request-report)

LAO Approved Leave Report [51](#lao-approved-leave-report)

LAO Daily Sign-in/Sign-out Report
[53](#lao-daily-sign-insign-out-report)

![](media/image1.png){width="0.49166666666666664in"
height="0.3736111111111111in"}Glossary of Terms [57](#glossary-of-terms)

![](media/image1.png){width="0.49166666666666664in"
height="0.3736111111111111in"}Index [63](#section-17)

# ![](media/image1.png){width="0.49166666666666664in" height="0.3736111111111111in"}Introduction

## Overview

The Integrated Time and Attendance System (ITAS) is a timekeeping by
exception application that supports most aspects of tracking and
reporting work hours and leave for federal employees.

ITAS provides users with access to real-time leave balances and ensures
that users accurately record work activity by enforcing time and
attendance policies and procedures specific to the Federal Government.
ITAS contains rules specific to data entered by employees, Timekeepers,
Approving Officials, [Administrative Officer]{.mark}s, and ITAS
Administrators.

ITAS supports exception processing by creating timecards at the end of
every pay period for the next pay period with each employee's expected
work schedule applying applicable holidays and leave as necessary.
Specifically, the timekeeping cycle in ITAS is as follows:

-   At the beginning of the pay period, each employee has a timecard
    with the number of regular hours per day the employee is supposed to
    work based on their defined work schedule.

-   Throughout the pay period, the employee, Timekeeper or
    [Administrative Officer]{.mark} can process exceptions (e.g., annual
    leave, administrative leave, etc.).

-   As the Approving Official approves the leave request, ITAS applies
    the leave to the employee's timecard.

-   At the end of the two week cycle, the pay period is closed and ITAS
    creates timecards for each employee for next pay period. ITAS will
    include any holidays or approved leave on the appropriate timecards.

-   The time and attendance information can be transmitted to the DHHS
    payroll at any time after the pay period is closed.

This cycle is repeated every pay period. At the end of the leave year,
ITAS also performs a year-end close process. During this process, ITAS
performs activities such as calculating the appropriate leave balances,
determining each employee's use or lose balances, etc.

ITAS includes functions to replace the current paper sign-in and
sign-out function for agencies that implement such functions. ITAS is a
flexible system that can enforce compliance of current and future
attendance policies and procedures established by OPM, GAO, or other
regulating Federal agencies.

These functions include:

-   Capturing sign-in and sign-out data for employees each work day,
    weekend, and holiday.

-   Tracking leave activity for all employees.

-   Providing online access to current leave balances.

-   Recording full-and partial-day leave absences for employees.

-   Providing critical timecard data to payroll for processing biweekly
    payroll.

-   Maintaining employee information.

## Audience for This Manual

The role of the Approving Official in ITAS includes the functions of
approving and denying leave requests, approving timecards and
designating alternate approving officials. An Approving Official only
has access to the accounts of employees who are assigned to him/her.

This manual contains specific instructions on how to perform major ITAS
activities. You can also use the *ITAS User's Guide* for assistance in
performing ITAS functions. The *ITAS User's Guide* provides step-by-step
instructions on how to use a given ITAS function while this document
provides instructions on how to perform major daily activities.

## Manual Organization

The table below contains an overview of each remaining section in this
document. Each overview gives the section name and a brief description.

  -----------------------------------------------------------------------
  **Section**              **Description**
  ------------------------ ----------------------------------------------
  *Basic Operating         Contains recommended hardware configuration
  Procedures*              and logon\\logoff instructions.

  *Timecard Maintenance*   Procedures for approving current and prior pay
                           period timecards.

  *Leave Request           Procedures for approving and denying leave
  Maintenance*             requests.

  *Designating Alternate   Procedures for designating an approving
  Approving Official*      official in your absence.

  *Online Reports*         Procedures for generating each LAO report.

  *Glossary of Terms*      Contains a description of terms used
                           throughout the manual.

  *Index*                  Contains an index of major topics.
  -----------------------------------------------------------------------

# ![](media/image1.png){width="0.49166666666666664in" height="0.3736111111111111in"}Basic Operating Procedures

## Overview

This section provides information on workstation setup. Minimum
requirements and recommended configurations are provided for the PC,
Macintosh, database server and file server. It is important to ensure
that your workstation meets the minimum requirements before attempting
to use ITAS.

This section also provides instructions for logging on to and logging
off of ITAS. Then, it will familiarize you with the *ITAS Main Window*
and *Approving Official Functions Window*. Last, it addresses printing
screens in ITAS.

## Application Tools

ITAS is written in OMNIS Software, Inc.'s OMNIS™7 and executes on both
PC and Macintosh microcomputers in a client/server environment,
accessing a Microsoft® SQL Server NT™ database. OMNIS™7 is an
interpreter that requires both the run time executable and an
application library. The table below illustrates the current software
environments in which ITAS is operating.

####### 

  -----------------------------------------------------------------------
  Tool
  -----------------------------------------------------------------------
  OMNIS™ 7 3.13 for the MAC (compatible with SQL Server 6.0)

  OMNIS™ 7 3.5.1

  OMNIS™ 7 3.6

  Windows 3.1

  Windows 95

  Windows NT 3.5.1 and 4.0

  Apple System 7.0, 7.1, and 7.5

  SQL Server for Windows NT 6.0

  SQL Server for Windows NT 6.5

  Microsoft Visual C++ 4.0
  -----------------------------------------------------------------------

## PC Configuration

For the PC, ITAS is an application that runs \"on top of\" Microsoft®
Windows™, a graphical, object-oriented environment. Because ITAS runs in
the Windows environment, it operates in much the same way as Microsoft
Windows. The ITAS library and the OMNIS™7 executable reside on the file
server.

### 

  ---------------------------------------------------------------------------------
  Hardware/ Software     Minimum PC Configuration          Recommended PC
                                                           Configuration
  ---------------------- ------------------------ -------- ------------------------
  Machine Type           486                               Pentium

  Speed                  33 Mhz                            75 Mhz

  Memory                 8                                 16

  Hard Drive             N/A                               N/A

  Printer                laser                             laser

  Monitor                VGA                               VGA

  Video Display          800 x 600 pixels         800 x    
                                                  600      
                                                  pixels   

  Mouse                  Microsoft compatible              Microsoft compatible

  Operating System       Windows 3.1                       Window 3.1 or 95
  ---------------------------------------------------------------------------------

## MAC Configuration

For the Macintosh and Power Macintosh, ITAS runs under Apple System
Software. The application operates in the same way on the MAC as it does
on the PC. If your organization is able to setup a file server that can
be accessed by your MAC, both the ITAS library and the OMNIS™7
executable will reside on the file server. Otherwise, both the OMNIS™7
executable and the ITAS library must reside on your hard drive.

### 

  -----------------------------------------------------------------------
  Hardware/ Software    Minimum Mac           Recommended Mac
                        Configuration         Configuration
  --------------------- --------------------- ---------------------------
  Machine Type          68030                 Power PC 601

  Speed                 \> 20 Mhz             90 Mhz

  Memory                8                     16

  Hard Drive            5Mb (free space)      5Mb (free space)

  Printer               laser                 laser

  Monitor               High res.             High res.

  Video Display         800 x 600 pixels      800 x 600 pixels

  Mouse                 Apple                 Apple

  Operating System      System 7.0            System 7.5
  -----------------------------------------------------------------------

## Database and File Servers

### 

  ------------------------------------------------------------------------
  Hardware/        Minimum Configuration        Recommended Configuration
  Software                                      
  ---------------- ---------------------------- --------------------------
  Machine Type     486                          Pentium

  Clock Speed      33 Mhz                       150 Mhz +

  Memory           64                           128 +

  Hard Drive       2 Gb +                       6 Gb +

  Printer          N/A (Network must support a  N/A (Network must support
                   laser printer)               a laser printer)

  Monitor          Machine compatible           Machine compatible

  Mouse            Microsoft compatible         Microsoft compatible

  Operating System Windows NT Workstation 3.5.1 Windows NT Workstation 4.0

  Database         Microsoft SQL Server 6.0     Microsoft SQL Server 6.5
  Software                                      

  Backup           Tape Backup                  DAT compatible
  ------------------------------------------------------------------------

### 

  ------------------------------------------------------------------------
  Hardware/        Minimum Configuration        Recommended Configuration
  Software                                      
  ---------------- ---------------------------- --------------------------
  Machine Type     486                          Pentium

  Clock Speed      33 Mhz+                      150 Mhz+

  Memory           16+                          128+

  Hard Drive       50 Meg+                      55 Meg+

  Printer          N/A (Network must support a  N/A (Network must support
                   laser printer)               a laser printer)

  Monitor          Machine compatible           Machine compatible

  Mouse            Microsoft compatible         Microsoft compatible
  ------------------------------------------------------------------------

  ---------------- ---------------------------- --------------------------
  Hardware/        Minimum Configuration        Recommended Configuration
  Software                                      

  Operating System Windows NT Workstation 3.5.1 Windows NT Workstation 4.0

  OMNIS™7          Version 3.5.1                Version 3.6

  Backup           Tape Backup                  DAT compatible

  Additional       CD ROM                       CD ROM
  Devices                                       
  ---------------- ---------------------------- --------------------------

## Logging on to ITAS

To logon to ITAS:

1.  Double-click or click on the ITAS icon. The Integrated Time and
    Attendance System *Logon Window* appears.

    ![](media/image2.png){width="4.34375in"
    height="2.5416666666666665in"}

```{=html}
<!-- -->
```
2.  Click on the "Login ID" field and enter your ID (if it is not
    already displayed).

3.  Click on or tab to the "Password" field and enter your password.

4.  Click on the **OK** button.

5.  ITAS displays a screen that reflects your level of access.

-   If you only have access to Approving Official functions, ITAS
    automatically displays the *Approving Official Functions Window*.
    (Refer to the **Approving Official Functions Window** section.)

-   If you have access to multiple functions, ITAS displays the *ITAS
    Main Window*. (Refer to the **ITAS Main Window** section.)

## Logging off of ITAS

To logoff of ITAS:

1.  Return to the *ITAS Main Window*. (Refer to the **ITAS Main Window**
    section.)

2.  Click on the **Exit** button.

3.  ITAS will prompt you "Are you sure you want to exit ITAS?". Click on
    the **Yes** button to exit.

## ITAS Main Window

When you enter the correct Login ID and password in the *Logon Window*
and have access to multiple functions, ITAS displays the *ITAS Main
Window*.

![](media/image3.emf)

1.  Click on the Approving Official icon. ITAS displays the *Approving
    Official Functions Window*. (Refer to **Approving Official Functions
    Window** section.)

## Approving Official Functions Window

When you enter the correct Login ID and password in the *Logon Window*
and click on the Approving Official icon in the *ITAS Main Window*, ITAS
displays the *Approving Official Functions Window.*

This window provides access to all ITAS approval functions you will need
to perform day-to-day.

![](media/image4.emf)

1.  Click on the icon of the process you wish to access.

-   **Approve Current Timecards---**Use this function to approve
    timecards for the current pay period.

-   **Approve Unapproved Timecards---**Use this function to approve
    timecards for prior pay periods.

-   **Review Timecard History---**Use this function to view timecards
    for prior pay periods.

-   **Designate Alternate Approving Official---**Use this function to
    designated your alternate Approving Official.

-   **Review Relationships---**Use this function to view relationships
    (i.e., employee-to-Timekeeper, employee-to-Approving Official,
    Timekeeper-to-alternate Timekeeper, and Approving
    Official-to-alternate Approving Official.)

-   **View/Process Leave Requests---**Use this function to view,
    approve, or deny pending leave requests for your employees.

    Instructions for the following chapters all begin with this screen.

## Printing a Screen in ITAS

If there is a need to print any of the ITAS windows, you may use any
technique available for printing screens to print the ITAS window.

While there are many techniques available, the following technique is
one option.

1.  Open the window to be printed.

2.  Press the "Print Screen" key on your keyboard.

3.  Open an object viewing application. Examples are: Microsoft Word,
    Excel or Power Point, Adobe Pagemaker, or an accessory such as Paint
    or Paintbrush.

4.  Select "Paste" from the Edit Menu of the application you chose.

5.  Your window will appear on the screen. Use the Print function of the
    tool you chose, typically located in the File Menu, in to print the
    window.

***NOTE: If available, it may be necessary to adjust options in the Page
Setup function in order for your document to print clearly. (i.e. Adjust
margins; Horizontal or vertical layout; Letter or legal size paper.)***

# ![](media/image1.png){width="0.49166666666666664in" height="0.3736111111111111in"}Timecard Maintenance

## Overview

As an Approving Official, it is your responsibility to approve
timecards. ITAS allows you to approve and unapprove timecards for the
current pay period, as well as prior pay periods.

Only approved timecards will be sent to the Department of Health and
Human Services (DHHS) Payroll System. Therefore, you must have all
required timecards approved prior to transmitting data to the DHHS
Payroll System.

Also, if you approve a timecard and a Timekeeper subsequently makes
changes to the timecard, your approval is removed. You must re-approve
the timecard in ITAS.

## Approving Timecards for Current Pay Period

To approve timecard(s) for the current pay period:

1.  Click on the Approve Current Timecards icon in the *Approving
    Official Functions Window*. ITAS displays the *Approve Current
    Timecards Window*.

    ![](media/image5.png){width="4.497222222222222in"
    height="2.901388888888889in"}

2.  Fields in the *Approve Current Timecards Window* display the
    following information:

### 

  -----------------------------------------------------------------------
  **Fields**        **Description/Action**
  ----------------- -----------------------------------------------------
  Pay Year          Displays current pay year of the timecards.

  Pay Period        Displays pay period number.

  Pay Period Dates  Displays start and end dates of the pay period.

  Apr?              Displays a "Y" if the timecard has been approved.
  -----------------------------------------------------------------------

  ----------------- -----------------------------------------------------
  **Fields          **Description/Action**
  (cont.)**         

  Employee Name/Pay Displays employee name and beginning and ending
  Period Dates      timecard dates.

  REG               Displays total number of regular hours included on
                    the timecard for the specified employee.

  AL                Displays total number of annual leave hours used by
                    the employee for the specified pay period.

  SL                Displays total number of sick leave hours used by the
                    employee for the specified pay period.

  CTU               Displays total number of compensatory hours used by
                    the employee for the specified pay period.

  CHU               Displays total number of credit hours used by the
                    employee for the specified pay period.

  OTHER HRS         Displays total number of other leave hours used by
                    the employee for the specified pay period. Other
                    types of leave comprise one or more of: military
                    leave, holiday, administrative leave, court leave
                    (e.g., jury duty), home leave, continuation of pay,
                    time off incentive award, and others.

  NP                Displays number of non-paid hours. An "A" preceding
                    the number indicates use of absent without leave
                    (AWOL). An "L" indicates use of leave without pay
                    (LWOP). An "S" indicates use of suspension (SUSP). An
                    "F" indicates use of leave under the Family Medical
                    Leave Act. An "M" indicates use of multiple leave
                    types.

  Tot Base          Displays total number of base hours the employee has
                    for the pay period.

  Certified?        Displays "Y" if the employee has certified his/her
                    timecard.

  N/S               Displays number of night differential or Sunday
                    differential hours worked for the day.

  E/H               Displays number of hazard differential or
                    environmental differential hours worked for the day.

  **Fields          **Description/Action**
  (cont.)**         

  OT                Displays total number of overtime hours the employee
                    worked for the specified pay period.

  HP                Displays total number of holiday pay hours the
                    employee earned for the specified pay period.

  CTE               Displays total number of compensatory hours earned by
                    the employee for the specified pay period.

  CHE               Displays total number of credit hours earned by the
                    employee for the specified pay period.
  ----------------- -----------------------------------------------------

3.  Select all timecards or one timecard as follows:

-   **All Timecards.** While holding down the CTRL key, press the
    letter A. Or, click on the first row and, while holding down the
    shift key, use the scroll bar or down arrow to move to the last row
    of the list and click on the last row.

-   **One Timecard.** Click on the row you wish to process, using the
    scroll bar or arrow keys to navigate.

4.  After selecting the row(s), select one of the following actions:

-   **Approve Timecard(s).** Click on the **Approve** button and the
    **Update** button to approve timecards and complete the process.

-   **Unapprove Timecard(s).** Click on the **Unapprove** button and the
    **Update** button to unapprove timecards previously selected for
    approval.

-   **View Summary/Detail Timecard Data.** Click on the **View** button
    to view summary or detail timecard information. ITAS displays the
    *View Timecard Summary Window*.

![](media/image6.png){width="4.1in" height="2.642361111111111in"}

5.  Fields on the *View Timecard Summary Window* display the following
    information:

### 

  -----------------------------------------------------------------------
  **Fields**        **Description/Action**
  ----------------- -----------------------------------------------------
  Tour Hours        Displays total number of hours the employee is
                    required to work for the pay period.

  FLSA Employee     Displays "FLSA Employee" if the employee must adhere
                    to FLSA rules. ITAS only displays this field if the
                    employee must adhere to FLSA rules.

  Pay Year          Displays pay period year for the timecard you are
                    viewing.

  Separation Date   Displays date employee separated from the agency.
                    ITAS only displays this field if the employee has a
                    separation date in his/her employee profile.

  SSN               Displays social security number for the timecard you
                    are viewing.

  [SAC]{.mark}      Displays standard accounting code.

  Annual Leave      Displays annual leave accrual category.
  Category          

  Transmit Date     Displays date the timecard you are viewing was
                    transmitted to the Department of Health and Human
                    Service's payroll system.
  -----------------------------------------------------------------------

+-----------------+-----------------------------------------------------+
| **Fields        | **Description/Action**                              |
| (cont.)**       |                                                     |
+-----------------+-----------------------------------------------------+
| Pay Period      | Displays pay period number for the timecard you are |
|                 | viewing.                                            |
+-----------------+-----------------------------------------------------+
| Balances        | Displays current leave balances. These balances     |
|                 | reflect all leave earned and used, and all          |
|                 | supplements processed during the pay period.        |
+-----------------+-----------------------------------------------------+
| Date            | Displays day and date in the pay period. Next to    |
|                 | the date is one of the following indicators:        |
|                 |                                                     |
|                 | **A** Indicates the system automatically generated  |
|                 | hours and the employee did not sign-in or sign-out  |
|                 | for the day.                                        |
|                 |                                                     |
|                 | **M** Indicates the employee changed the time       |
|                 | automatically generated by the system during        |
|                 | sign-in or sign-out.                                |
|                 |                                                     |
|                 | **T** Indicates the Timekeeper made changes to      |
|                 | information for the day.                            |
|                 |                                                     |
|                 | **\*** Indicates a supplement exists for the day.   |
|                 |                                                     |
|                 | **\[ \]** A blank may indicate the employee signed  |
|                 | in and signed out for the day and did not make any  |
|                 | changes to the system generated time.               |
+-----------------+-----------------------------------------------------+
| REG             | Displays number of regular hours worked for the     |
|                 | day.                                                |
+-----------------+-----------------------------------------------------+
| AL              | Displays number of annual leave hours used for the  |
|                 | day. The letter preceding the number indicates the  |
|                 | kind of leave used.                                 |
|                 |                                                     |
|                 | **R** Restored annual leave.                        |
|                 |                                                     |
|                 | **B** Both annual leave and restored annual leave.  |
|                 |                                                     |
|                 | **F** Leave used under the Family Medical Leave     |
|                 | Act.                                                |
|                 |                                                     |
|                 | **M** Multiple leave types.                         |
+-----------------+-----------------------------------------------------+
| SL              | Displays number of sick leave hours used for the    |
|                 | day. An "F" preceding the number indicates the      |
|                 | employee used leave under the Family Medical Leave  |
|                 | Act.                                                |
+-----------------+-----------------------------------------------------+

  ----------------- -----------------------------------------------------
  **Fields          **Description/Action**
  (cont.)**         

  CTU               Displays number of compensatory time hours the
                    employee used for the day. An "R" preceding the
                    number indicates religious compensatory time is used.
                    A "B" indicates that both compensatory time and
                    religious compensatory time are used.

  CHU               Displays number of credit hours used for the day.

  OTHER HRS         Displays number of other leave hours used for the
                    day. Other types of leave comprise one or more of the
                    following: military leave, holiday, administrative
                    leave, court leave (e.g., jury duty), home leave,
                    continuation of pay, time off incentive award, and
                    others.

  NP                Displays number of non-paid hours. An "A" preceding
                    the number indicates use of absent without leave
                    (AWOL). An "L" indicates use of leave without pay
                    (LWOP). An "S" indicates use of suspension (SUSP). An
                    "F" indicates use of leave under the Family Medical
                    Leave Act. An "M" indicates use of multiple leave
                    types.

  Tot Base          Displays number of base hours applied to the
                    employee's tour for the day.

  N/S               Displays number of night differential or Sunday
                    differential hours worked for the day.

  E/H               Displays number of hazard differential or
                    environmental differential hours worked for the day.

  OT                Displays number of overtime hours worked for the day.
                    This column will include the various types of
                    overtime such as On Call, Callback, Overtime, etc.

  HP                Displays number of holiday pay hours earned for the
                    day. This is also referred to as holiday worked
                    hours.
  ----------------- -----------------------------------------------------

  ----------------- -----------------------------------------------------
  **Fields          **Description/Action**
  (cont.)**         

  CTE               Displays number of compensatory time hours earned for
                    the day. An "R" preceding the number indicates
                    religious compensatory hours are earned. A "B"
                    indicates that both compensatory time and religious
                    compensatory time are earned.

  CHE               Displays number of credit hours earned for the day.

  Supplements       Displays total number of supplement hours for each
                    category applied for the pay period. Double-click on
                    this row to view a supplement.

  Totals            Displays total number of hours applied for the
                    employee's tour of duty for the day.

  Paid Base         Displays number of hours the employee will receive
                    pay for the pay period.
  ----------------- -----------------------------------------------------

6.  While in this window you can perform one of the following:

-   **Approve Timecard.** Click on the **Approve** button. ITAS returns
    to the *Approve Current Timecards Window*. Click on the **Update**
    button to approve the timecard.

-   **View Detail Timecard Data** for specified day. Select a row and
    click on the **Timecard Detail** button or double- click on a row to
    view timecard information. ITAS displays the *View Timecard Detail
    Window*.

![](media/image7.png){width="4.025in" height="2.5569444444444445in"}

7.  Fields on the *View Timecard Detail Window* display the following
    information:

### 

  -----------------------------------------------------------------------
  **Fields**         **Description/Action**
  ------------------ ----------------------------------------------------
  Tour Hours         Displays total number of hours the employee is
                     required to work for the pay period.

  FLSA Employee      Displays "FLSA Employee" if the employee must adhere
                     to FLSA rules. ITAS only displays this field if the
                     employee must adhere to FLSA rules.

  Pay Year           Displays pay period year for the timecard you are
                     viewing.

  Separation Date    Displays date employee separated from the agency.
                     ITAS only displays this field if the employee has a
                     separation date in his/her employee profile.

  SSN                Displays social security number for the timecard you
                     are viewing.

  [SAC]{.mark}       Displays standard accounting code.

  Annual Leave       Displays annual leave accrual category.
  Category           

  Transmit Date      Displays date the timecard you are viewing was
                     transmitted to the Department of Health and Human
                     Service's payroll system.
  -----------------------------------------------------------------------

  ------------------ ----------------------------------------------------
  **Fields (cont.)** **Description/Action**

  Pay Period         Displays pay period number for the timecard you are
                     viewing.

  Balances           Displays current leave balances. These balances
                     reflect all leave earned and used during the pay
                     period and all supplements processed during the pay
                     period.

  Bi-weekly pay      Displays days for the two weeks in the pay period.
  period calendar    Highlighted day(s) were selected in the View
                     Timecard Summary Window. You can select other days
                     by clicking on the day(s) in the "Week 1" and "Week
                     2" boxes.

  Date               Displays day and date in the pay period.

  Hour Types         Displays hour types or categories available for the
  Available list     day.

  Original           Displays number of original hours assigned to the
                     category for the day.

  Difference/\       Displays difference between the "Original" hours and
  Supplements        the "New Value" hours you entered.

  New Value          Displays "0.00".

  Start Time         Displays start time for the partial leave.

  End Time           Displays end time ITAS calculated based on the
                     number of hours and the start time you entered.

  Shift List         Displays shift the employee worked that day. ITAS
                     only displays this list for FWS and Title 38
                     employees.

  Hour Type list     Displays categories assigned for the day.

  Tour for Day       Displays number of tour hours for the day.

  Total Base         Displays total number of base hours the employee
                     worked for the day.

  Hours Worked/Used  Displays number of hours the employee worked or used
                     for the day.
  ------------------ ----------------------------------------------------

  ------------------ ----------------------------------------------------
  **Fields (cont.)** **Description/Action**

  Hours Earned       Displays number of extra hours the employee earned
                     for the day.
  ------------------ ----------------------------------------------------

8.  Click on the **OK** button to return to the *View Timecard Summary
    Window.*

9.  Click on the **Approve** button. Then click on the **Close** button
    to return to the *Approve Current Timecard Window*.

10. Click on the **Update** button to complete the process.

## Approving Timecards for Prior Pay Period

To approve timecard(s) for a prior pay period:

1.  Click on the Approve Unapproved Timecards icon in the *Approving
    Official Functions Window*. ITAS displays the *Select Timecards
    Window*.

    ![](media/image8.png){width="4.138888888888889in"
    height="1.9361111111111111in"}

2.  Fields in the *Select Timecards Window* display the following
    information:

### 

  -----------------------------------------------------------------------
  **Fields**       **Description/Action**
  ---------------- ------------------------------------------------------
  Employee Name    Displays first initial and last name of employees with
                   unapproved timecards.

  SSN              Lists social security numbers of employees with
                   unapproved timecards.

  Pay Period       Lists pay period for unapproved timecards.

  Year             Lists year for unapproved timecards.

  Dates            Lists pay period dates for unapproved timecard.
  -----------------------------------------------------------------------

3.  Select one or more employees from the "Employee Name" list. When you
    have made your selections, click on the **OK** button. ITAS displays
    the *Approve Unapproved Employee Timecards Window*.

    ![](media/image9.png){width="4.497222222222222in"
    height="2.901388888888889in"}

4.  Fields on the *Approve Unapproved Employee Timecards Window* display
    the following information:

### 

  ------------------ ----------------------------------------------------
  **Fields**         **Description/Action**

  Apr?               Displays a "Y" if the timecard has been approved.

  Employee Name/Pay  Displays employee name and beginning and ending
  Period Dates       timecard dates.

  REG                Displays total number of regular hours included on
                     the timecard for the specified employee.

  AL                 Displays the total number of annual leave hours used
                     by the employee for the specified pay period.
  ------------------ ----------------------------------------------------

  ------------------ ----------------------------------------------------
  **Fields (cont.)** **Description/Action**

  SL                 Displays total number of sick leave hours used by
                     the employee for the specified pay period.

  CTU                Displays total number of compensatory hours used by
                     the employee for the specified pay period.

  CHU                Displays total number of credit hours used by the
                     employee for the specified pay period.

  OTHER HRS          Displays total number of other leave hours used by
                     the employee for the specified pay period. Other
                     types of leave comprise one or more of: military
                     leave, holiday, administrative leave, court leave
                     (e.g., jury duty), home leave, continuation of pay,
                     time off incentive award, and others.

  NP                 Displays number of non-paid hours. An "A" preceding
                     the number indicates use of absent without leave
                     (AWOL). An "L" indicates use of leave without pay
                     (LWOP). An "S" indicates use of suspension (SUSP).
                     An "F" indicates use of leave under the Family
                     Medical Leave Act. An "M" indicates use of multiple
                     leave types.

  Tot Base           Displays total number of base hours the employee has
                     for the pay period.

  Certified?         Displays "Y" if the employee has certified his/her
                     timecard for the selected pay period.

  N/S                Displays number of night differential or Sunday
                     differential hours worked for the day.

  E/H                Displays number of hazard differential or
                     environmental differential hours worked for the day.

  OT                 Displays total number of overtime hours the employee
                     worked for the specified pay period.

  HP                 Displays total number of holiday pay hours the
                     employee earned for the specified pay period.

  **Fields (cont.)** **Description/Action**

  CTE                Displays total number of compensatory hours earned
                     by the employee for the specified pay period.

  CHE                Displays total number of credit hours earned by the
                     employee for the specified pay period.
  ------------------ ----------------------------------------------------

5.  Select all timecards or one timecard as follows:

-   **All Timecards.** While holding down the CTRL key, press the
    letter A. Or, click on the first row and, while holding down the
    shift key, use the scroll bar or down arrow to move to the last row
    of the list and click on the last row.

-   **One Timecard.** Click on the row you wish to process, using the
    scroll bar or arrow keys to navigate.

6.  After selecting the row(s), select one of the following actions:

-   **Approve Timecard(s).** Click on the **Approve** button and the
    **Update** button to approve timecards and complete the process.

-   **Unapprove Timecard(s).** Click on the **Unapprove** button and the
    **Update** button to unapprove timecards previously selected for
    approval.

-   **View Summary/Detail Timecard Data.** Click on the **View** button
    to view summary or detail timecard information. (Refer to the
    **Approving Timecards for Current Pay Period** section of this
    chapter for instructions and descriptions of these windows.)

# ![](media/image1.png){width="0.49166666666666664in" height="0.3736111111111111in"}Leave Request Maintenance

## Overview

As an Approving Official, one of your primary responsibilities will be
to approve or deny leave requests from employees. Your approval must be
given before leave will appear on an employee's timecard.

You can approve leave for:

-   A future pay period.

-   The current pay period.

-   A past pay period.

You can deny:

-   Any pending leave request.

-   A future leave request that was previously approved.

As you approve leave for the current pay period, it will immediately
appear on the employee's timecard. When you approve leave for a prior
pay period, it will appear on the timecard as a "Supplement".

You can perform this function as the primary Approving Official or as an
alternate Approving Official.

## Approving/Denying Pending Leave Requests

To approve or deny pending leave requests:

1.  Click on the View/Process Leave Request icon in the *Approving
    Official Functions Window*. ITAS displays the *View/Approve Leave
    Request Window*.

    ![](media/image10.png){width="4.495138888888889in"
    height="2.765277777777778in"}

2.  Fields on the *View/Approve Leave Request Window* display the
    following information:

### 

  -----------------------------------------------------------------------
  **Fields**        **Description/Action**
  ----------------- -----------------------------------------------------
  Status            Displays status of the leave request.

  Employee Name     Displays name of employee requesting the leave.

  Absence Date      Displays date the employee is requesting leave.

  Leave Type        Displays leave category abbreviation that will be
                    used for the request.
  -----------------------------------------------------------------------

  ----------------- -----------------------------------------------------
  **Fields          **Description/Action**
  (cont.)**         

  Hours             Displays number of hours the employee is requesting
                    for leave.

  Start Time        Displays start time for each partial day leave
                    request.

  End Time          Displays end time for each partial day leave request.

  Remark Type       Displays "FFL" if leave is Family Friendly Leave Act,
                    "FMLA" if leave is Family Medical Leave Act, or
                    "VLTP" if leave is being donated through the
                    Voluntary Leave Transfer Program.

  Remarks           Displays remark associated with the leave request.
                    ITAS only displays a remark if the employee is using
                    leave under the Family Friendly Leave Act, the Family
                    Medical Leave Act, or the Voluntary Leave Transfer
                    Program.

  Requestor         Displays name of the person who processed the leave
                    request.

  Request Date      Displays date the requestor processed the leave
                    request.
  ----------------- -----------------------------------------------------

3.  Select the request you want to process. Click on the **Approve** or
    **Deny** button, as appropriate. Click on the **Update** button.

4.  ITAS will prompt you "Would you like to save your changes to the
    timecards?". Click on the **Yes** button to complete the process.

# ![](media/image1.png){width="0.49166666666666664in" height="0.3736111111111111in"}Designating Alternate Approving Official

## Overview

From time-to-time it may be necessary for you to designate an employee
as your alternate Approving Official. ITAS automatically displays the
list of employees that you can designate as your alternate. ITAS will
not include employees who are already Timekeepers or alternate
Timekeepers in the list.

If you are trying to designate an employee who is not in the available
list of employees, you must first remove their Timekeeper or alternate
Timekeeper designation.

## Designating an Alternate Approving Official

To designate your alternate Approving Official:

1.  Click on the Designate Alternate Approving Official icon in the
    *Approving Official Functions Window*. ITAS displays the *Designate
    Alternate Approving Officials Window*.

    ![](media/image11.png){width="4.070833333333334in"
    height="2.551388888888889in"}

2.  Fields on the *Designate Alternate Approving Officials Window*
    display the following information:

### 

  -----------------------------------------------------------------------
  **Fields**                **Description/Action**
  ------------------------- ---------------------------------------------
  Approving Officials       Displays your name.

  Available Alternate       Lists all employees in your division who you
  Approving Officials       can designate as your alternate.

  Assigned Alternate        Lists all employees within your division
  Approving Officials       currently designated as your alternate
                            Approving Official.
  -----------------------------------------------------------------------

3.  Select one of the following actions:

-   **Assign Additional Alternates.** To assign additional alternates,
    select an alternate Approving Official from the "Available Alternate
    Approving Officials" list by clicking on the employee's name. Click
    on the **Add** button to add the selected employee to the "Assigned
    Alternate Approving Officials" list.

-   **Remove Alternates.** To remove an alternate Approving Official
    designation, click on the alternate's name in the "Assigned
    Alternate Approving Officials" list. Click on the **Delete** button
    to remove the name from the list.

4.  Click on the **OK** button to complete the process.

# ![](media/image1.png){width="0.49166666666666664in" height="0.3736111111111111in"}Online Reports

## Overview

The following sections provide procedures for viewing and printing
online reports generated by ITAS. As a Leave Approving Official, you
have access to the Online ATLR, Online Leave Request, Approved Leave,
and Daily Sign-In/Sign-Out Reports.

## Viewing Available Online Reports

To view available online reports:

1.  Click on the Reports option on the menu bar. ITAS displays the
    Reports Pull-Down Menu listing all available reports.

    ![](media/image12.png){width="4.497222222222222in"
    height="2.063888888888889in"}

2.  Click on the report you want to create. As a Leave Approving
    Official, you can run any of the following reports:

-   **LAO Online ATLR---**Contains information on the current
    Administrative Time and Leave Record for the employee and year you
    specify.

-   **LAO Online Leave Request---**Contains a list of all leave requests
    processed for your employees.

-   **LAO Approved Leave Report---**Contains a list of all leave
    requested and approved by employees assigned to you.

-   **LAO Daily Sign-In/Sign-Out Report---**Contains a list of all
    employees assigned to you with their sign-in and/or sign-out times
    for the specified date you enter.

## LAO Online ATLR Report

The LAO Online ALTR Report contains information currently on the
Administrative Time and Leave Record for a selected employee.

To review the report:

1.  Click on the Reports option on the menu bar.

2.  Click on the LAO Online ALTR option. ITAS displays the *Reports
    Menu Employee Selection Window.\
    *

![](media/image13.png){width="3.71875in" height="3.25in"}

3.  Select the employee for the report and click on the **OK** button.
    ITAS displays *the Reports Menu Online ATLR Report Year Window*.

![](media/image14.png){width="3.0729166666666665in" height="1.53125in"}

4.  Enter the pay year for the report and click on the **OK** button.
    ITAS displays the *Reports Menu Online ATLR Report Window*.

![](media/image15.png){width="3.8666666666666667in"
height="2.532638888888889in"}

5.  View the report by clicking on the horizontal and vertical scroll
    bars. The report displays the following information.

### 

  -------------------- --------------------------------------------------
  Fields               Description/Activity

  Name                 Displays name of employee you selected.

  Social Security \#   Displays the employee's social security number.
  -------------------- --------------------------------------------------

  -------------------- --------------------------------------------------
  Fields (cont.)       Description/Activity

  Leave Cat.           Displays employee's annual leave accrual category.

  Max C.O.             Displays maximum number of annual leave hours the
                       employee can carry over to the next leave year.

  SCD                  Displays employee's service computation date (the
                       date the employee began working for the federal
                       government).

  Leave Year           Displays year for the employee's leave report.

  LWOP LP              Displays number of leave without pay hours used
                       for a given pay period.

  OT LP                Displays number of overtime hours the employee
                       used for a given pay period.

  LWOP YTD             Displays number of leave without pay hours used
                       for the leave year.

  Annual               Contains employee's annual leave activity.

  E                    Displays number of annual leave hours the employee
                       earned for the specified pay period.

  U                    Displays number of annual leave hours the employee
                       used for the specified pay period.

  BAL                  Displays annual leave balance as of the end of the
                       specified pay period.

  Sick                 Contains employee's sick leave activity.

  E                    Displays number of sick leave hours the employee
                       earned for the specified pay period.

  U                    Displays number of sick leave hours the employee
                       used for the specified pay period.

  BAL                  Displays sick leave balance as of the end of the
                       specified pay period.

  COMP                 Contains employee's compensatory time activity.

  Fields (cont.)       Description/Activity

  W                    Displays number of compensatory time hours the
                       employee worked for the specified pay period.

  U                    Displays number of compensatory time hours the
                       employee used for the specified pay period.

  BAL                  Displays employee's compensatory time balance as
                       of the end of the specified pay period.

  HRS WRK PP           Displays number of regular hours the employee
                       worked for the specified pay period.

  AL C/O HRS           Displays number of regular hours that will be
                       added to the part-time employee's total base next
                       pay period when calculating the number of annual
                       leave hours to accrue for the employee.

  SL C/O HRS           Displays number of regular hours that will be
                       added to the part-time employee's total base next
                       pay period when calculating the number of sick
                       leave hours to accrue for the employee.

  LP                   Displays leave period number. A given leave year
                       will only have 26 pay periods.

  PP                   Displays pay period number in the leave year
                       specified for the report.

  Day Abbreviations    Displays day abbreviation for the 14 days in each
                       pay period.
  -------------------- --------------------------------------------------

6.  Click on the **P** in the upper right corner of the window to print
    the report.

7.  When you finish viewing the report, simultaneously press the
    **\[CTRL-F4\]** keys.

## LAO Online Leave Request Report

The LAO Online Leave Request Report contains a list of all leave
requests in process for your employees.

To view the report:

1.  Click on the Reports option on the menu bar.

```{=html}
<!-- -->
```
2.  Click on the LAO Online Leave Request option. ITAS displays the
    *Online Leave Request Report Window.*

    ![](media/image16.png){width="3.282638888888889in"
    height="2.738888888888889in"}

3.  Fields on the *Online Leave Request Report Window* display the
    following information:

### 

  -----------------------------------------------------------------------
  **Fields**       **Description/Action**
  ---------------- ------------------------------------------------------
  Employee Name    Displays name of employee that has approved scheduled
                   leave.

  Date             Displays date for employee's approved leave.

  Type             Displays abbreviation for leave category the employee
                   is taking (e.g., SL means sick leave, AL means annual
                   leave).

  Hours            Displays number of hours the employee will use for
                   leave.

  Status           Displays status of the leave request as approved,
                   deleted, denied, or pending.
  -----------------------------------------------------------------------

4.  View the report by using the vertical scroll bar.

5.  When you finish viewing the report, click on the **Close** button.

## LAO Approved Leave Report

The LAO Approved Leave Report contains a list of all leave requested by
your employees and approved by the Approving Official.

To review the report:

1.  Click on the Reports option on the menu bar.

2.  ![](media/image17.png){width="4.0in"
    height="1.6534722222222222in"}Click on the LAO Approved Leave Report
    option. ITAS displays the *Reports MenuApproved Leave Date Window*.

3.  Enter the date ITAS will use to select the approved leave for the
    report. ITAS includes all approved leave for employees after the
    date you specify.

4.  Click on the **OK** button. ITAS displays the *Reports MenuApproved
    Leave Report Window.*

5.  ![](media/image18.png){width="4.497916666666667in"
    height="2.8944444444444444in"}View the report by clicking on the
    horizontal and vertical scroll bars. The report displays the
    following information.

### 

  ------------------- ---------------------------------------------------
  Fields              Description/Action

  Employee Name       Displays names of employees that scheduled leave
                      that was approved by their Approving Official.

  From Date           Displays beginning date for the leave.

  To Date             Displays ending date for the leave.

  Type                Displays abbreviation for the leave category the
                      employee is taking (e.g., SL means sick leave, AL
                      means annual leave).

  Hours               Displays the number of hours the employee will use
                      for leave.
  ------------------- ---------------------------------------------------

6.  Click on the **P** in the upper right corner of the window to print
    the report.

7.  When you finish viewing the report, simultaneously press the
    **\[CTRL-F4\]** keys.

## LAO Daily Sign-in/Sign-out Report

The LAO Daily Sign-in/Sign-out Report contains a list of all employees
and their sign-in and/or sign-out times.

To view the report:

1.  Click on the Reports option on the menu bar.

2.  Click on the LAO Daily Sign-in/Sign-out Report option. ITAS displays
    the *Reports Menu Select Date for Daily Sign-in/Sign-out Record
    Window.\
    *

3.  ![](media/image19.png){width="3.5520833333333335in"
    height="2.3125in"}Enter the date for the report.

4.  Click on the **OK** button. ITAS displays the *Reports MenuDaily
    Sign-in/Sign-out Report Window*.

5.  ![](media/image20.png){width="4.497916666666667in"
    height="2.8944444444444444in"}View the report by clicking on the
    horizontal and vertical scroll bars. The report displays the
    following information.

### 

  -----------------------------------------------------------------------
  Fields                Description/Activity
  --------------------- -------------------------------------------------
  Run Date              Displays date the report was generated.

  Run Time              Displays time the report was generated.

  Organization          Displays name of the organization.

  Pay Period            Displays pay period for the report.

  Approving Off.        Displays name of the Leave Approving Official
                        supporting the employees.

  Date                  Displays date for the sign-in and sign-out
                        information.

  Day                   Displays day of the week for the sign-in and
                        sign-out information.

  Explanation           Displays reason the employee entered for changing
                        either the sign-in or sign-out times.

  Name                  Displays names of the employees in the order of
                        their sign-in time.
  -----------------------------------------------------------------------

  --------------------- -------------------------------------------------
  Fields (cont.)        Description/Activity

  Start Work Time       Displays each employee's sign-in time. There will
                        be an \* next to the time if the employee changed
                        the time in the Sign-In Window.

  Name                  Displays names of the employees in the order of
                        their sign-out time.

  Stop Work Time        Display each employee's sign-out time. There will
                        be an \* asterisk next to the time if the
                        employee changed the time in the Sign-Out Window.

  Hours Worked          Displays total number of hours the employee
                        worked for the day.

  Hours Worked More     Contains distribution of excess hours each
  than Tour             employee worked for the day.

  Type                  Displays category abbreviation associated with
                        the excess hours the employee worked for the day.

  Hours                 Displays number of hours the employee assigned to
                        the category for the excess hours the employee
                        worked for the day.

  Absences from Work    Contains distribution of hours the employee was
                        absent from work for the day.

  Type                  Displays category abbreviation associated with
                        the absent hours the employee missed for the day.

  Hours                 Displays number of hours the employee assigned to
                        the category for the absent hours the employee
                        missed for the day. A "P" beside the number of
                        hours denotes pending leave.
  --------------------- -------------------------------------------------

6.  Click on the **P** in the upper right corner of the window to print
    the report.

7.  When you finish viewing the report, simultaneously press the
    **\[CTRL-F4\]** keys.

# ![](media/image1.png){width="0.49166666666666664in" height="0.3736111111111111in"}Glossary of Terms

The following is a glossary of terms that appear in this document. Many
are common to descriptions of graphical user interfaces and the Windows
environment.

+------------------------+----------------------------------------------+
| Term                   | Description                                  |
+------------------------+----------------------------------------------+
| Button                 | A shaded rectangle on a window that, when    |
|                        | clicked with the mouse, performs a task.     |
| ![](med                |                                              |
| ia/image21.png){width= |                                              |
| "0.8347222222222223in" |                                              |
| height="               |                                              |
| 0.3541666666666667in"} |                                              |
+------------------------+----------------------------------------------+
| Click                  | To quickly press and release the mouse       |
|                        | button. This term is used to describe        |
|                        | actions performed with command buttons.      |
|                        |                                              |
|                        | Windows Users: Press left mouse button (or   |
|                        | right, if applicable).                       |
|                        |                                              |
|                        | Mac Users: Press the mouse button.           |
+------------------------+----------------------------------------------+
| Command Buttons        | Command buttons initiate an immediate action |
|                        | using information you supply.                |
+------------------------+----------------------------------------------+
| ![](med                | Click on the **Add** button to add the       |
| ia/image22.png){width= | selected or entered information to a list or |
| "0.8770833333333333in" | to insert new information.                   |
| height="0.34375in"}    |                                              |
+------------------------+----------------------------------------------+
| ![](med                | Click on the **Close** button to close the   |
| ia/image23.png){width= | current window.                              |
| "0.8513888888888889in" |                                              |
| height="               |                                              |
| 0.3333333333333333in"} |                                              |
+------------------------+----------------------------------------------+
| ![](med                | Click on the **Cancel** button to close the  |
| ia/image24.png){width= | window without processing your request and   |
| "0.9118055555555555in" | return to the previous window.               |
| height="               |                                              |
| 0.3020833333333333in"} |                                              |
+------------------------+----------------------------------------------+

+------------------------+----------------------------------------------+
| Term (cont.)           | Description                                  |
+------------------------+----------------------------------------------+
| ![](med                | Click on the **Delete** button to delete a   |
| ia/image25.png){width= | selected row from a list.                    |
| "0.9152777777777777in" |                                              |
| height="               |                                              |
| 0.3541666666666667in"} |                                              |
+------------------------+----------------------------------------------+
| ![](media/image26.     | Click on the **Modify** button to process    |
| png){width="0.89375in" | data changes you made in the window.         |
| height="0.34375in"}    |                                              |
+------------------------+----------------------------------------------+
| ![](med                | Click on the **OK** button to access         |
| ia/image27.png){width= | information you requested, confirm an        |
| "0.8513888888888889in" | action, respond to an informational message, |
| height="               | or respond to a dialog box.                  |
| 0.3236111111111111in"} |                                              |
+------------------------+----------------------------------------------+
| ![](media/image2       | Click on the **Remove** button to move an    |
| 8.png){width="0.875in" | item from one list to another or remove the  |
| height="0.3125in"}     | highlighted item from the system.            |
+------------------------+----------------------------------------------+
| Dialog Box             | Dialog boxes are special windows that        |
|                        | provide information (e.g., system messages)  |
| ![](me                 | or request information (e.g., data ITAS      |
| dia/image29.png){width | needs to complete a command). You cannot     |
| ="1.270138888888889in" | close a dialog box until you click on the    |
| height="0.35in"}       | **OK** button or enter required information. |
|                        | Once you enter your selection, the dialog    |
|                        | box closes automatically and completes the   |
|                        | command that invoked it.                     |
+------------------------+----------------------------------------------+
| Double Click           | Click the mouse button twice in rapid        |
|                        | succession. When you double-click on an icon |
|                        | associated with an application, Windows      |
|                        | launches or starts the application.          |
+------------------------+----------------------------------------------+

+------------------------+----------------------------------------------+
| Term (cont.)           | Description                                  |
+------------------------+----------------------------------------------+
| Drag                   | Hold the mouse button down after clicking on |
|                        | it as you move the mouse.                    |
+------------------------+----------------------------------------------+
| Drop Down List Box     | A drop-down list box looks like a normal     |
|                        | text box, except the end of the text box     |
| ![](media/image30      | contains an arrow button. By clicking on the |
| .png){width="0.6875in" | arrow, the box "drops down" displaying a     |
| height="0.28125in"}    | list of options.                             |
+------------------------+----------------------------------------------+
| Gray Out               | Fields or objects viewed on screen, but not  |
|                        | available to a user, appear in gray. Their   |
|                        | labels are lighter than labels of other      |
|                        | fields/objects on the screen and are         |
|                        | non-enterable.                               |
+------------------------+----------------------------------------------+
| Help Bar               | The help bar is located at the bottom of     |
|                        | each ITAS window. Help text (for a field,    |
|                        | button, or icon) appears in this bar when    |
|                        | the mouse is positioned on the field,        |
|                        | button, or icon.                             |
+------------------------+----------------------------------------------+
| Icon                   | A small picture (graphical representation)   |
|                        | used to represent an application or ITAS     |
| ![](med                | menu option. For example, the palm tree      |
| ia/image31.png){width= | displayed as an option on several menus      |
| "0.3333333333333333in" | represents the Process Leave Request         |
| height="0.34375in"}    | function.                                    |
+------------------------+----------------------------------------------+

+------------------------+----------------------------------------------+
| Term (cont.)           | Description                                  |
+------------------------+----------------------------------------------+
| List Box               | List boxes contain a column of available     |
|                        | items from which to select. If there are     |
| ![](med                | more items than can fit in the box, the list |
| ia/image32.png){width= | is "scrollable." Scroll through the entire   |
| "1.3354166666666667in" | list using the vertical scroll bars located  |
| height="0.7875in"}     | on the box's right side. To choose an item   |
|                        | in a list box, click on the item.            |
+------------------------+----------------------------------------------+
| Menu/Menu Bar          | Menus are lists of commands that typically   |
|                        | appear in a bar across the top of a window.  |
| ![](med                | ITAS also employs Menu Windows in which      |
| ia/image33.png){width= | icons appear next to menu options. Each      |
| "1.3333333333333333in" | access level has a different menu. In        |
| height="0              | addition, each name on the bar at the top of |
| .14583333333333334in"} | the screen is a menu.                        |
+------------------------+----------------------------------------------+
| Message Bar            | An area for messages, typically at the       |
|                        | bottom of a window.                          |
+------------------------+----------------------------------------------+
| Radio Buttons          | Small circles that appear as a group of      |
|                        | mutually exclusive choices. Within each      |
|                        | group, you may only select one radio button. |
|                        | When you click on the radio button, the      |
|                        | circle becomes black. Change options by      |
|                        | clicking on another radio button.            |
+------------------------+----------------------------------------------+
| Scrollable List        | Contains a column or columns of available    |
|                        | items from which you can select. A list is   |
| ![](med                | "scrollable" when there are more items than  |
| ia/image34.png){width= | can fit in the box. Scroll through the       |
| "1.3555555555555556in" | entire list using the vertical scroll bars   |
| height="               | located on the box's right side.             |
| 0.7451388888888889in"} |                                              |
+------------------------+----------------------------------------------+

+------------------------+----------------------------------------------+
| Term (cont.)           | Description                                  |
+------------------------+----------------------------------------------+
| Select                 | Click on an item with the selection cursor.  |
|                        | The selected item can appear highlighted, as |
|                        | a dotted rectangle, or both.                 |
+------------------------+----------------------------------------------+
| Selecting a List Item  | To choose an item in the list box, click on  |
|                        | the row. When the row darkens, it has been   |
|                        | selected.                                    |
+------------------------+----------------------------------------------+
| Text Box               | Text boxes are rectangular boxes in which    |
|                        | you enter textual information, such as the   |
| ![](med                | name of a document. Often a text box         |
| ia/image35.png){width= | contains default information. In these       |
| "1.3263888888888888in" | cases, you can accept the default text, or   |
| height="0              | type in new text.                            |
| .49583333333333335in"} |                                              |
+------------------------+----------------------------------------------+
| Window                 | Screens that display information and objects |
|                        | the user reviews, enters, or manipulates to  |
|                        | accomplish ITAS functions.                   |
+------------------------+----------------------------------------------+

# 

#  {#section-17 .unnumbered}

# ![](media/image1.png){width="0.49166666666666664in" height="0.3736111111111111in"}Index

A

Alternate Approving Official

Designating an, 39

L

Leave Requests, 35

Approval/Denial, 36

Logoff, 13

Logon, 11

O

OMNIS™7, 6

P

Printing, 17

R

Reports

Approved Leave, 51

ATLR, 45

Daily Sign-in/Sign-out, 53

T

Timecard, 19

Current Pay Period Approval, 20

Prior Pay Period Approval, 30

U

*User's Guide*, 3