**HOW TO SEND FEDERAL AGENCY FUNDS**

**TO THE DEPARTMENT OF ENERGY (DOE) IN OAK RIDGE TENNESSEE** [^1]

**FISCAL YEAR (FY) 2007 INFORMATION**

In the spirit of U.S. Government business streamlining practices, [**DOE
does not require** a formal, high level agreement to conduct work
between DOE and another federal agency.]{.underline} If the Requesting
Federal Agency feels a formal Memorandum of Understanding (MOU) between
the Requesting Federal Agency and DOE Oak Ridge Office (DOE-ORO) is
needed, that can be executed. However, DOE-ORO does have a preferred
model of an MOU. This MOU model can be furnished to any requestor.

DOE-ORO will accept funds from other federal agencies up to
approximately 6:00 p.m., EDT, September 28, 2007 from FY 2007
appropriations\-\--time and date subject to change.

Funding documents from federal agencies for Oak Ridge National
Laboratory (ORNL) research and technical assistance need to be sent to:

Ms. Teresa R. Hope

Work For Others Coordinator

Department of Energy, Oak Ridge Office

P.O. Box 2001, M-6

Oak Ridge, Tennessee 37831-M6

Email hopetr@oro.doe.gov

Phone (865) 576-0646

Fax (865) 576-2554

As part of the federal agency funding document, there needs to be the
following

\- a certified fund cite (i.e., signed by a finance officer)

\- technical point of contact

\- where the bill needs to be sent to

\- appropriation obligation expiration date

\- a statement of work

**The federal agency must include its agency location code (ALC) on all
funding authorizations forwarded to DOE.**

DOE furnishes detailed administrative instructions for interagency
acquisitions as one component of the DOE package sent to the federal
sponsor. The DOE package consists of a DOE transmittal letter, the
DOE-approved SOW, and the Administrative Instructions. Normally this
package answers most of the sponsor\'s questions or concerns.
Additionally, this statement or equivalent needs to come from the
federal sponsor. It can be on a cover letter or as part of the funding
document itself.

**Sample Statement from a Federal Agency**

(Not Department of Homeland Security)

> *This agreement is entered into pursuant to the authority of the
> Economy Act of 1932, as amended (31 U.S.C. 1535) \[or other statutory
> authority references\], and adheres to Federal Acquisition Regulation
> (FAR) 6.002. To the best of our knowledge, the work requested will not
> place the DOE and its contractor in direct competition with the
> domestic private sector. The (enter name of requesting federal agency)
> recognizes that this work will be performed in accordance with the
> Work for Others Administrative Instructions attached to DOE Proposal
> Number \# (cite proposal number).*

For the \"*\[or other statutory references\]\"*, the Requesting Federal
Agency may enter one of their statutory citations to do the work instead
of 31 USC 1535. If, for example, the Requesting Federal Agency was the
Defense Advanced Research Projects Agency (DARPA), DARPA could use any
of these citations: 10 USC 129b, 10 USC 2358, 10 USC 2373, 10 USC 2511,
10 USC 2901 (SERDP only). Every federal agency has specific reimbursable
statutory authority granted to it by the U.S. Congress either in the
agency=s originating statutory language or subsequent statutes. The
Requesting Federal Agency will have appropriate citations also. All
federal agencies can use the Economy Act. Continuing to use DARPA as an
example, the first sentence would read, \"*This agreement is entered
into pursuant to the authority of 10 USC 2373(d) and adheres to Federal
Acquisition Regulation (FAR) 6.002.*\"

If your organization is an organic part of the Department of Homeland
Security, please use the following sample statement:

**Sample Statement from Department of Homeland Security (DHS) Agency**

> *This agreement is entered into pursuant to the authority of Section
> 309 of the Homeland Security Act of 2002, Public Law 107-296 (6 USC
> 189). The (enter name of requesting DHS agency) recognizes that this
> work will be performed in accordance with the Work for Others
> Administrative Instructions attached to DOE Proposal Number \# (cite
> proposal number)*

If a Requesting Federal Agency funding document arrives without an
existing corresponding DOE-ORO internal Programmatic Approval and
mutually-agreeable statement of work (SOW), then DOE-ORO will hold the
funds (not obligate them) until there is a DOE Programmatic Approval and
SOW in place. At that point, DOE-ORO will obligate the funds. Amendments
to the DOE approval and SOW can be done quickly and efficiently to meet
the Requesting Federal Agency's new or revised priorities.

[^1]: Prepared by Mr. David W. Bradford, (865) 574-9798, email:
    [bradforddw@ornl.gov.]{.underline} Current as of October 2, 2006