B. [Task Description]{.underline}:

> To provide logistics and conference management for NIH Roadmap
> Nanomedicine meetings held to discuss research results, program
> priorities,training, bioinformatics and future directions of the
> initiative.
>
> The contractor shall organize and provide logistical support for two
> meetings beginning in FY 08 to be held in March and June 2009. The
> first meeting will include approximately 180 participants for up to 3
> days. For the June meeting there could be a range of 20-75
> participants for up to 3 days. Logistical support for both meetings
> should include the following:

1.  Developing a planning timeline, plotting all deadlines for the
    logistical planning of the meeting.

2.  Making arrangements for an appropriate conference facility with
    sufficient meeting space and hotel rooms. Provide information on
    nearby facilities or establishments for meals.

3.  

4.  

5.  

6.  Provide logistical support by providing pre-meeting information,
    pre-meeting registration, preparing nametags, updating the
    participant list, taking incoming telephone messages, provide light
    refreshments during meeting.

> 4\. As required below, provide invoices for various expenses,
> including Honoraria, per diem, travel, etc., for review and approval
> by the Task Leader so as to have an accurate record of the contract
> costs.
>
> 5\. Prepare, reproduce, and distribute by mail prior to the meeting
> date, and/or at the meeting all advance materials designated by the
> Task Leader, including itineraries, appropriate travel guide
> materials, and background materials, participant lists, etc.
>
> 6\. Provide a meeting facilitator to assist the task leader designee
> and sufficient staff to support meeting activities, including,
> registration, audiovisual projection, and other conference support
> deemed necessary.
>
> 7\. Provide necessary amplification systems, blackboards and chalk,
> pointers, projectors, screens, easels and boards, as specified.
> Provide meeting supplies, such as nametags, signage, nameplates, and
> other identifiers, note pads and pencils, etc.
>
> 8\. Expense logs shall be kept, enabling the Task Leader to have an
> accurate record of contract costs.

9\. Prepare monthly financial reports to show expenditures and balance
of funds if requested by the Task Leader.

**Additional support required for March meeting**

10. Arrange lodging and transportation for approximately
    **[10]{.underline}** participants in accordance with government
    travel regulations, and provide a \$200 honorarium for each of them
    in accordance with the appropriate government regulations.

> **Additional support required for June meeting**

11. Arrange lodging and transportation for approximately
    **[20]{.underline}** participants in accordance with government
    travel regulations, and provide a \$200 honorarium for each of them
    in accordance with the appropriate government regulations.

    C. [Task Leader]{.underline}:

Richard S. Fisher, PhD

> Acting Associate Director for Science Policy and Legislation

National Eye Institute

31 Center Drive MSC 2510

Bethesda, MD 20892-2510

D. [Deliverables]{.underline}:

> 1\. Logistical arrangements, i.e., audiovisual equipment, lodging and
> travel arrangements for designated participants.
>
> 2\. Provision and processing of honoraria, travel, lodging, and
> perdiem expenses where applicable.
>
> 3\. On-site logistics support, including registration, meeting
> management, audiovisual support.
>
> 4\. Preparation and assembly of pre-meeting and meeting materials,
> agendas, name badges, registration information, and other background
> materials.