On the teleconference were:

OCIO - Colleen Coggins, Diane Reeves, Owen Ambur

MMS - Jim Feagans, Jim Williams

BOR - Jeff Hoffman, Pam Hajny, Yvonne Rodriguez, Norma Schmidt

NPS - Ann Sulkovsky

BLM - John Broderick, Tim Fries

OST - Bernilda Quintana

OSM - Doug Wink

USGS - Stu Doescher

NBC - Charles Nethaway, Richard Sullivan

Northrop Grumman - Matt Tricomi, Cindy Tegge

Launching of Phase 3 which will link the Inventory to the PRM

Colleen in Denver last week to present to the eGIM Conference on DEAR.
The ITMC also had their meeting and Colleen briefed the CIO\'s on what
is populated in DEAR and how it will benefit the management of their
portfolios.

We have been in data collection mode and are now moving into linking and
validation mode.

Panel reports will be available around the first week in August.

Colleen has been review all bureau requests for removal. Since the ICIO
has the ultimate accountability of each system they need to reply
whether a system can be deleted. She further explained that even though
a system may be removed from a current version, all versions are kept if
accounting to OMB is needed. Matt gave 4 categories of the data

1\. Retired (all inventory records are kept)

2\. Do not keep (just record kept)

3\. WRONG (physically deleted)

4\. Keep

Pam suggested that what is put into DEAR needs to be monitored. Colleen
explained that since there was nothing at the beginning everything was
put in to be conservative. Matt explained that a comparison has been
done with CPIC to make sure all the investments are correct. Colleen
said goal is to interface DEAR with the Command Center by the end of the
year. Currently DOI is only agency to have an agency wide depository of
systems. DOE is piloting a Popkin software system based on DOI\'s
approach and she and Matt have an appointment with State next week.

The workshops for next week will be held at NPS on Eye Street in DC on
Monday and MMS Bldg 85a on Thursday. There is a shuttle that leaves
every hour on the hour from the MIB to NPS.

The Modernization Blueprint for recreation is available on the website
and is expected to get IRB approval either July 31 or the next meeting
August 18.

Call was turned over to Matt to review Phase III Items:

\- Highlights

\- Reports

\- Improvements

\- What\'s Involved

Detailed on Next page.

-Highlights

Phase 3 Guidance Highlights

-   Validation Schedule

    -   PRM-System/Investment Collection - July 15th through August 9th

    -   BRM-System/Investment Collection - August 19th thru September
        15th

-   [[Training Workshops
    Agenda]{.underline}](http://www.doi.gov/ocio/architecture/documents/phase3_training_workshop.doc)
    ![](media/image1.png){width="0.15555555555555556in"
    height="0.15555555555555556in"}

    -   East Coast: July 26th in Washington, DC

    -   West Coast: July 29th in Denver

-   Download the [[Offline Data Collection
    Spreadsheet]{.underline}](http://www.doi.gov/ocio/architecture/documents/phase3guidance.xls)

-   Go to [[Phase 3 FAQs on this
    activity]{.underline}](http://www.doi.gov/ocio/architecture/dearfaq.htm#enteringdata3)

-   Review Wizard Tutorial on
    [[PRM]{.underline}](http://www.doi.gov/ocio/architecture/prm.htm)

-   How to Run Custom Canned Reports and what are
    [[they]{.underline}](http://www.doi.gov/ocio/architecture/reports.htm)

-   Review the [[DOI
    PRM]{.underline}](http://www.doi.gov/ocio/architecture/fea.htm#prm)

Reports

[[How to Run a
Report]{.underline}](http://www.doi.gov/ocio/architecture/reports.htm#run) -
Learn how to Generate Reports from your BEAR\
[[Validation Phase
Reports]{.underline}](http://www.doi.gov/ocio/architecture/reports.htm#validate) -
Learn what Reports you can run against your BEAR\
[[Coming Phase
IIIb]{.underline}](http://www.doi.gov/ocio/architecture/reports.htm#coming) -
Learn how Reports will be auto-generated for you nightly in Phase IIIb -
August 19th

Improvements

[Release
improvements](http://www.doi.gov/ocio/architecture/documents/iawg_06_29_04final.ppt)
as presented to IAWG and DEAR IPT (Click on link for full Presentation)

Summary:

Wizard -- Only shows items you need to edit -- nothing in a BFA,
Removes, or Bureau System

Reports -- Does not show removes or BFA systems

What are the Checks? Checked out items are those the OCIO are working
on. Remove requests or BFA systems in Law, Recreation, Fire, or
Financial.

Phase II Issues:

Where are my processing nodes I entered?

They are not deleted, but if a managing organization was not entered,
then it was not pushed down. This will be fixed by end of July and
pushed down appropriately and updated.

Subsystems may re-appear if deleted. See FAQ -

55\. I thought I deleted this subsystem or system component instance?

This can happen when the subsystem link is removed but the subsystem
isn\'t actually deleted. Unfortunately, this wasn\'t consistent to know
if done on error or intentionally. During Phase 3, this will be the rule
if you want a subsystem removed. Go to the system that has the
sub-system linked. Remove the link (not the subystem). At the end of the
phase, the Merge will run a script to remove all unlinked subsystems.
You\'ll know you have done this correctly as the Phase III \"System
Architecture Hierarchy (System Modeling)\" report will not show the
unlinked sub-system. DO NOT physically delete the subsystem - what will
happen is within the master DEAR, the subsystem record will still exist,
and it will magically appear again after a merge.

What\'s Involved

> In Phase 3, the
> [[IAWG]{.underline}](http://www.doi.gov/ocio/architecture/iawg.htm)
> and system owners shift to a Business collection and validation of the
> information in DEAR, and map the information to the PRM (Phase 3a) and
> BRM (Phase 3b). Phase 3a takes 5-20 minutes per investment; less for
> investments with one legacy system, more for investments with multiple
> systems. In the steps below, skip Step C for now; it will come in
> Phase 3b. Do the steps for every system or investment NOT currently
> marked as remove, and NOT part of the law, fire, recreation,
> financial, or trust lines of business.
>
> Step A. [[Validate Phase II Data
> Load]{.underline}](http://www.doi.gov/ocio/architecture/phase3.htm#stepa)\
> Step B. [[Create PRM Relationships - Start July 19th\
> ](http://www.doi.gov/ocio/architecture/phase3.htm#stepb)Step C.
> [Create BRM Relationships - Start August 16th\
> ](http://www.doi.gov/ocio/architecture/phase3.htm#stepc)Step D.
> [Making Person and Organization Role Relationships - Optional, all
> Phase III\
> ](http://www.doi.gov/ocio/architecture/phase3.htm#stepd)]{.underline}