NORTHERN GREAT PLAINS INTERAGENCY DISPATCH CENTER

STANDARD OPERATING GUIDE \# 25

[TITLE]{.underline}: ORDERING PROCESS FOR INCIDENT SUPPLIES AND INCIDENT
REPLACEMENT

[EFFECTIVE DATE]{.underline}: JULY 1, 2006

[INTENT]{.underline}

To clarify process used in ordering **Incident Supplies** ie, meals,
drinks, miscellaneous items and **Incident Replacement** for ALL
incidents within the Northern Great Plains initial attack response zone.

[PROCEDURE]{.underline}

**INCIDENT SUPPLY ORDERS**

All incident supply orders will be ordered through Northern Great Plains
Interagency Dispatch Center (GPC), either through initial attack, or
expanded. GPC will be responsible for determining the process needed to
procure supplies for each agency within the IA zone, following the
information below.

**Forest Service** -- For forest service incidents on both Black Hills
and Nebraska National forests:

Smaller type 4 and 5 Incident commanders would order meals, drinks, etc
with GPC via radio and/or cell phone. GPC will be responsible for
issuing the Supply numbers, and calling the appropriate Support Services
personnel on each district to procure and arrange delivery of such
supplies. It will be the districts responsibility to ensure GPC has
updated phone lists and availability of support personnel to be notified
to expedite the process. For type 3 incidents the process would be the
same however, these orders could be through GPC initial attack or
expanded, depending on the status of expanded dispatch. For incidents
above type 3, orders will be managed by the Incident Management Team
and/or the Buying Team.

1.  **National Park Service**

2.  The same process shall be used for National Park Service incidents
    however Karri Fischer or her designee will be the support services
    contact for ALL the National Parks within GPC's initial attack zone.

    **South Dakota State Wildland Fire (SDS)**

    Smaller type 4 and 5 Incident commanders would order meals, drinks,
    etc with GPC via radio and/or cell phone. GPC will be responsible
    for issuing the Supply numbers, and then utilizing SDS meal
    agreements will arrange for meals and delivery as well. For type 3
    incidents the process would be the same however, these orders could
    be through GPC initial attack or expanded, depending on the status
    of expanded dispatch. For incidents above type 3, orders will be
    managed by the Incident Management Team and/or the Buying Team.

3.  

**INCIDENT REPLACEMENT**

All incident replacement requests should follow direction from Chapter
30 in the Interagency Incident Business Management Handbook, replacement
requests shall be processed within 30 days of the incident being called
controlled. Local units shall utilize and track these Supply number
blocks when ordering incident replacement for Type 3, 4, and 5
incidents. Type 1 and 2 incidents, requests should be placed with the
supply unit of the incident management team, per their procedures

> **BKF** **NBF**
>
> Hell Canyon 7000 -- 7999 Bessey 10000 -- 10999
>
> Northern Hills 8000 -- 8499 Pine Ridge 11000 -- 11999
>
> Bear Lodge 8500 -- 8999 Pine Ridge JC 12000 -- 12999
>
> Mystic 9000 -- 9999 Fall River 13000 -- 13999
>
> Wall 14000 -- 14999
>
> **NPS** Ft Pierre 15000 -- 15999
>
> All NPS 16000 -- 16999

**SDS**

For SDS incidents, all replacement requests need to follow the
guidelines set forth in SD WFS SOP #28 -- *"Ordering Process for
Incident Supplies and Replacement"*, effective July 1, 2006.

SD WFS SOP #28 states all requests for incident replacement items on SDS
incidents will be accompanied by a completed USDA/USDI Form 289
*"Property Loss or Damage Report"* or an ICS Form 213 signed by the IC
or Section chief from a Type I or II IMT.

All requests are routed per channels as outlined in the SOP.

All SDS 17000 - 17999

National Park Service

  ---------- -------------- ------------------- -------------- -------------
  Location   Purchasing     Office              Home           Cell
             Contact                                           

             John Pound     605-433-5252                       

             Chris Esper    605-574-3153                       

  WCP        Kari Fischer   605-745-1155        605-745-3704   
  ---------- -------------- ------------------- -------------- -------------

Black Hills National Forest

  ------------- ---------------- -------------- -------------- ---------------
  Location      Purchasing       Office         Home           Cell
                Contact                                        

  Great Plains  Mary McGuire     605-393-4232   605-716-3006   605-673-8911
  Dispatch                                                     
  Center                                                       

  Bearlodge     Suzanne Avery    307-283-1361   605-717-4603   605-641-6313

  Bearlodge     Kathy Hayden     307-283-1361   307-283-1715   307-752-1129

  Northern      Jean Sjurseth    605-642-4622   605-642-1933   
  Hills                                                        

  Northern      Gale Ballenger   605-642-4622   605-642-3455   
  Hills                                                        

  Mystic        Landra           605-343-1567   605-721-4230   
                Chamberlain                                    

  Mystic        Susan Bradford   605-433-3536   605-574-2206   

  Hell Canyon   Nina Neilsen     605-673-4853   605-673-3344   605-517-0337
  Cust.                                                        

  Hell Canyon   Cathy Rosane     605-673-4853   605-673-3264   605-673-1104
  Cust.                                                        

  Hell Canyon   Joni Bruch       307-746-2782   307-746-3639   307-941-1364
  NC.                                                          

  Hell Canyon   Lisa Lam         307-746-2782   307-746-4804   307-680-4596
  NC.                                                          
  ------------- ---------------- -------------- -------------- ---------------

Nebraska National Forest, Ranger District SSS's/BMA

+-----------------+-------------+------------+------------+-----------+
| Location        | Purchasing  | Office     | Home       | Cell      |
|                 | Contact     |            |            |           |
+-----------------+-------------+------------+------------+-----------+
| Supervisors     | Sherry      | 30         | 30         |           |
| Office          | Clark       | 8-432-0300 | 8-432-3986 |           |
+-----------------+-------------+------------+------------+-----------+
| Pine Ridge RD   | Jan         | 30         | 30         | 308       |
|                 | Storjohann  | 8-432-4475 | 8-432-3822 | -430-3221 |
| Oglala NG       |             |            |            |           |
+-----------------+-------------+------------+------------+-----------+
| Bessey RD       | Mary Thomas | 30         |            |           |
|                 |             | 8-533-2257 |            |           |
| Samuel R.       |             |            |            |           |
| McKelvie        |             |            |            |           |
+-----------------+-------------+------------+------------+-----------+
| Fall River RD   | Tom Geiser  | 60         | 60         | 605       |
|                 |             | 5-745-4107 | 5-745-3612 | -890-2228 |
| Buffalo Gap NG  |             |            |            |           |
+-----------------+-------------+------------+------------+-----------+
| Wall River RD   | Charon      | 60         |            |           |
|                 | Geigle      | 5-279-2125 |            |           |
+-----------------+-------------+------------+------------+-----------+
| Fort Pierre, NG | Raquel      | 60         | 60         | 605       |
|                 | Stanton     | 5-224-5517 | 5-224-6765 | -280-0493 |
+-----------------+-------------+------------+------------+-----------+

State of South Dakota, Fire Business Accountants

+---------+-------------+------------------+------------+------------+
| L       | Purchasing  | Office           | Home       | Cell       |
| ocation | Contact     |                  |            |            |
+---------+-------------+------------------+------------+------------+
| Rapid   | Brenda Even | 605-393-8011     | 60         | C          |
| City    |             | x8115            | 5-721-7391 | 60         |
|         |             |                  |            | 5-381-1428 |
|         |             |                  |            |            |
|         |             |                  |            | P          |
|         |             |                  |            | 60         |
|         |             |                  |            | 5-388-6308 |
+---------+-------------+------------------+------------+------------+
| Spri    | Lyle Lowe   | 605-369-4471     | 60         | C          |
| ngfield |             | x4449            | 5-661-3935 | 60         |
|         |             |                  |            | 5-661-3936 |
+---------+-------------+------------------+------------+------------+

Any permanent, State Employee or GPC Dispatcher can use the SD State
contracts. Give a copy of the receipt and a copy of the Resource Order
to Brenda Even for payment.

Updated 9/29/2006 ALS