**[CHAPTER 9]{.underline}**

**[PERSONAL PROPERTY MANAGEMENT]{.underline}**

1.  **POLICY OBJECTIVES.**

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A.  Provide equipment, furniture, supplies, and related services
    necessary to operate the Department efficiently, effectively, and at
    minimum cost.

B.  Ensure accountability for and the security of the Department\'s
    personal property against waste, loss, theft, damage, fraud,
    unauthorized use, and mismanagement.

C.  Maximize the use of suitable excess Government personal property.

D.  Ensure implementation of and compliance with regulatory requirements
    governing personal property.

    1.  **FUNCTIONAL ORGANIZATIONS.**

        A.  **Office of Administration.**

            1.  **Office of Administrative and Management Services
                (OAMS).** The Space Management Division (SMD) oversees
                the Department\'s personal property management policy
                development, implementation, and administration. SMD
                also provides property management training to
                Headquarters Accountable Property officers. The Chief,
                Property and Supply Branch, serves as the Department\'s
                Personal Property Management Officer (DPMO) and is
                responsible for Departmental policy and program review
                and evaluation. The Chief, Property and Supply Branch is
                responsible for coordinating the Headquarters physical
                inventory of personal property, maintaining
                accountability through the inventory and reconciliation
                processes, and reporting excess Headquarters personal
                property to the General Services Administration (GSA).
                The Deputy Director, OAMS, serves as the Headquarters
                Appellate official for reviews of and decisions on
                appeals made in Headquarters property survey actions.

                **Office of Procurement and Contracts (OPC).** OPC is
                responsible for assisting-and/or informing OAMS
                regarding the procurement of all accountable personal
                property.

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1.  OPC ensures that all contracts awarded are in compliance with the
    Federal Acquisition Regulation (FAR), the Federal Property
    Management Regulations (FPMRs), and Section 1 paragraph 5 and
    Section 4 paragraph 3 of this chapter. OPC is responsible for
    developing and implementing all procurement policy related to the
    acquisition of personal property.

    1.  **Administrative Service Centers (ASC).** ASC Directors oversee
        Field Office personal property management policy implementation
        and administration. The ASC Director serves as Field Appellate
        Official for reviews of and decisions on appeals made in Field
        property survey actions.

        **Administrative Resources Divisions (ARD).** ARD Directors
        serve as Accountable Property Officers (APO) for their immediate
        offices. ARDs are responsible for conducting property management
        training of Field Office property management staff; coordinating
        physical inventories of personal property in the Field;
        maintaining inventory accountability; and reporting excess
        personal property directly to GSA.

        **Administrative Officers (AO)/APOs.** Administrative Officers
        serve as Headquarters or Field Office APOs, as applicable. As a
        personal property manager, an APO may designate a Working
        Property Officer (WPO) to assisting property management.
        However, assignment of a WPO does not re-delegate the functional
        responsibility of the APO.

        **Managers and Supervisors.** Department managers and
        supervisors are responsible for ensuring the appropriate use and
        security of property assigned to their offices and subordinates.

        **Employees.** Employees must safeguard and maintain the
        government property assigned to them and use such property only
        in the performance of official duties. Employees must promptly
        report unused and unneeded property to their supervisors.

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    1.  **REGULATORY AUTHORITIES.**

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A.  The Federal Property and Administrative Services Act of 1949,
    Section 202(b), amended.

B.  Public Law 84-863, Section 2, Budget and Accounting Procedures Act
    of 1950, as amended.

C.  The Federal Managers, Financial Integrity Act of 1982, 31 U.S.C. (B)
    and (C).

D.  Federal Property Management Regulations (FPMRs).

E.  General Accounting office Policy and Procedures Manual for Guidance
    of Federal Agencies, Title 2.

F.  Comptroller Generals Statement of Accounting Principles and
    Standards for Federal Agencies, B-115398.

G.  5 CFR, Part 2635, Office of Government Ethics.

H.  48 CFR, Chapter 1, Federal Acquisition Regulation (FAR) System, Part
    45.

I.  41 CFR, Chapter 101, Public Contracts and Property Management

J.  Stevenson-Wydler Technology Innovation Act of 1980, as amended (15
    U.S.C. 3710(i) et seq.).

K.  Executive Order 12999, Educational Technology.

    1.  **PRIVACY ACT CONSIDERATIONS.** None.

        **CONTRACT REQUIREMENTS.** See Section 1 paragraph 4 and

        Section 4 paragraph 3.

        **RECORDS RETENTION/DISPOSITION REQUIREMENTS.**

        A.  See HUD Handbook. HUD Records Disposition Schedules,
            Schedule 3, Item(s) 20, 67, Schedule 1, Item 100; HUD
            Handbook 2228.02, General Records Schedules, Schedule 4,
            Schedule 11, Item 4, Schedule 18, Item 12.

        **KEY CROSS REFERENCES.**

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A.  HUD Handbook 2400.13, word Processing and Microcomputer Technology
    Policies and Procedures.

B.  Departmental Automated Personal Property Inventory Management
    System\'s User Manual.

C.  CFO Policy on Capitalization.

D.  HUD Handbook 2210.03, Procurement Policies and Procedures.

E.  Public Law 93-112, Rehabilitation Act of 1973.

    1.  **ACRONYMS.**

        **AO** **-** Administrative Officer

        **APO** **-** Accountable Property Officer

        **ARD -** Administrative Resources Division

        **ASC** **-** Administrative Service Center

        **CFO** **-** Chief Financial Officer

        **CO** - Contracting Officer

        **CPU** - Computer Processing Unit

        **CSD -** Customer Service Division

        **DPMO -** Departmental Property Management Officer

        **FPMR -** Federal Property Management Regulations

        **GFP -** Government Furnished Property

        **GSA -** General Services Administration

        **GTR** - Government Technical Representative

        **OAMS -** Office of Administrative and Management Services

        **OIT -** Office of Information Technology

        **OPC** - Office of Procurement and Contracts

        **PSB -** Property Survey Board

        **SMD -** Space Management Division

        **WPO** - Working Property Officer

        **FORMS** **REFERENCED AND/OR REQUIRED.**

        **GSA-33156 -** Offense/Incident Report

        **HUD-10.4** **-** Requisition for Supplies, Equipment, Forms,
        Publications, and Procurement Services

        **HUD-26** **-** Custody Receipt for Government Property on
        Personal Charge

        **HUD-27** **-** Report of Survey

        **HUD-55** **-** Property Transfer Report

        **HUD -55.1** - Turn-In Record of Supplies and Equipment

        **HUD-SSA** **-** Clearance for Separation of Employee

        **HUD-24001** **-** Order for Supplies and Services

        **SF-26** **-** Award/Contract

        **SF-33** **-** Solicitation, Offer, and Award

        **SF-120** **-** Report of Excess Personal Property

        **SF-122** **-** Transfer Order Excess Personal Property

        **SF-126** **-** Report of Personal Property for Sale

        **SF-344** **-** Multi-use Standard Requisitioning/Issue System
        Document

        **OF-7 -** Property Pass

        **REPORTING** **REQUIREMENTS SUMMARY.**

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A.  **Monthly.** Capitalized inventory and depreciation reports from the
    Property and

    Supply Branch, Space Management Division, Office of Administration
    and

    Management Services to Chief Financial Officer.

B.  **Semiannually.** Written verification of personal property on
    charge authorizations/custody receipts. See paragraph 14.C.2.

C.  **Annually.**

D.  Reconciliation of capitalized equipment. See Section 5 paragraph
    1.A.

E.  Property furnished to non-Federal recipients to GSA. See Section 5

    paragraphs 2.A and 2.B.

F.  **Biennially.**

G.  Inventory schedules from ARDs due to OAMS by November 15. See
    Section 4 paragraph 1.A.

H.  Physical inventory reconciliation reports within 30 days of
    inventory completion. See Section 4 paragraph 1.A.5.

    **[SECTION 1]{.underline}**

    **[PERSONAL CLASSIFICATIONS, STANDARDS, USES, AND
    PROHIBITIONS]{.underline}**

1**. GOVERNMENT PERSONAL PROPERTY CLASSIFICATIONS.**

A.  **Government Personal Property.** Property of any kind, except real
    estate and certain intangibles, such as copyrights.

B.  **Government-Furnished Property (GFP).** Personal property in the
    possession of, or directly acquired by the Federal government and
    subsequently made available to a contractor or grantee, or purchased
    by a contractor or grantee using Federal funds.

C.  **Sensitive Property.** Personal property highly susceptible to
    fraud, waste, theft, and ease of portability.

D.  **Capitalized Property.** An individual asset, as defined by the CFO
    which is \$100,000, or more, and has an estimated life-span of two,
    or more, years.

E.  **Non-capitalized Property.** Office furniture and equipment with an
    acquisition cost of less than \$100,000 per item.

F.  **Accountable Property.** All capitalized and non-expendable
    equipment with an acquisition cost of \$1,000,or more, per item.
    Items with recurring monthly charges with life cycle costs of more
    than \$1,000, such as cellular phones, should be included as
    accountable property.

G.  **Non-accountable Property.** Expendable items with an acquisition
    cost of less than \$1,000 per item.

H.  **Expendable Property.** All items under \$100 are considered
    expendable. Items considered expendable when issued generally have a
    life-span of two years, or less.

I.  **Excess Personal Property.** Any personal property which is no
    longer required for the discharge of the Department\'s
    responsibilities as determined by the DPMO in Headquarters, and the
    ARD in the Field.

J.  **Salvage.** Personal property that has some value in excess of its
    basic material content, but has no useful purpose as a unit and is
    clearly not practical to repair or rehabilitate.

K.  **Scrap.** Personal property that has no value except its basic
    material content.

L.  **Information Technology Equipment.** Equipment used in the
    electronic processing of information, such as computers and computer
    upgrades.

M.  **Information Technology Software.** Language enabling a computer to
    process information, including related user manuals.

N.  **Other Equipment.** Furniture and fixtures, office machines,
    training equipment, shop equipment, telecommunications equipment,
    etc..

2\. **GOVERNMENT PERSONAL PROPERTY AND OFFICE FURNISHINGS STANDARDS.**

A.  **Contiguous Executive Support Space.** Similar or matching office
    furnishings are authorized for staff whose duties are in direct
    support of executives and whose office-space is contiguous to the
    executives.

B.  **Wood Furniture.** Upgraded wood furniture is authorized for work
    stations if wood-unitized furniture is not available.

C.  **Systems/Modular Furniture.** Systems/modular furniture is
    authorized in lieu of conventional wood, or wood-unitized furniture,
    if acquisition of such furniture results in a space reduction that
    offsets a maximum eight-year pay-back cost.

D.  **Carpeting and Window Coverings.** The following standards listed
    below apply to all regular workstation setups for both Headquarters
    and the Field. The only exception is that Field Office window
    coverings shall be in accordance with their specific building
    standards.

+-------------------------------+----+----+---------------------------+
| [Carpet]{.underline}          |    |    | [Window                   |
|                               |    |    | Covers]{.underline}       |
+-------------------------------+----+----+---------------------------+
|                               |    |    |                           |
+-------------------------------+----+----+---------------------------+
| Plush pile with underlay:     |    | 1  | Drapes or sheers, Floor   |
|                               |    | \. | to ceiling length         |
| **Assistant Secretaries,**    |    |    |                           |
|                               |    |    |                           |
| **Secretary's                 |    |    |                           |
| Representatives,**            |    |    |                           |
|                               |    |    |                           |
| **and above.**                |    |    |                           |
+-------------------------------+----+----+---------------------------+
| Close knit weave with         |    | 2  | Sheers, window sill to    |
|                               |    | \. |                           |
| underlay: **Deputy Office**   |    |    | ceiling length            |
|                               |    |    |                           |
| **Directors and above.**      |    |    |                           |
+-------------------------------+----+----+---------------------------+
| Carpet tile with rubber       |    | 3  | None                      |
| backing:                      |    | \. |                           |
|                               |    |    |                           |
| **All other workstations,     |    |    |                           |
| not**                         |    |    |                           |
|                               |    |    |                           |
| **included above.**           |    |    |                           |
+-------------------------------+----+----+---------------------------+

1.  **Remedial Equipment and Devices.** Furniture and equipment
    accommodations for employees with disabilities will be provided on a
    case-by-case basis with medical justification. Authorized remedial
    equipment and devices include, but are not limited to: Braille
    typewriters, portable laptop computers, teletypewriter/telephone
    devices for the deaf (TTY/TDD), equipment to magnify typed copy and
    orthopedic chairs.

3\. **REQUESTS FOR PERSONAL PROPERTY.**

A.  Requests for personal property are generated through the
    Department\'s automated service request system.

    1.  **Approvals Required.** Requests for personal property must be
        approved by the AOs in Headquarters, and ARDs, or their
        designees, in Field Offices.

        **Special Project Teams.** Requests for furniture/equipment by
        special project teams must be approved by SMD, or the
        appropriate ARD.

4\. **USE OF PORTABLE SENSITIVE GOVERNMENT-OWNED PROPERTY ON PERSONAL
CHARGE.**

A.  Sensitive government property is issued to Departmental employees on
    a personal charge basis, when justified.

B.  **Requests for Personal Charge Property.** Requests for personal
    charge property must be generated through the automated service
    request system, provide justification for the assignment of the
    property, and be approved by the organizational AO.

C.  **Forms Required.**

D.  **Form HUD-26, Custody Receipt for Government Property on Personal
    Charge.** Only the employee to whom personal property is issued can
    sign the HUD-26. In Headquarters, the HUD-26 is maintained in the
    custody of the SMD until the property is returned. In the Field, the
    HUD-26 is maintained in the custody of the ARD or designee until the
    property is returned.

E.  **Optional Form-7, Property Pass.** Building security must be
    provided with an authorized OF-7 before personal property can be
    removed from government premises. Only SMD in Headquarters, and the
    ARD or designee in the Field may issue the OF-7 for government-owned
    property. The AO issues the OF-7 for privately owned personal
    property, only.

F.  **Form HUD-58A, Clearance for Separation of Employee.** All
    government-owned personal property on charge to a separating
    employee must be returned to the physical control of SMD in
    Headquarters, or the appropriate HUD Field Office before the AO may
    sign the HUD-58A. Incidences of damaged or missing property must be
    submitted by the AO to SMD for referral to the Property Survey Board
    for resolution.

G.  **Time Limitations on Use of Property on** **Personal Charge.**

H.  **Temporary.** Property is issued for a maximum of six months.
    Property on personal charge may be issued only for the length of
    time needed, based upon known requirements. Requests for extensions
    must be submitted through the automated service request system and
    must be approved by the appropriate AO or their designee.

I.  **Indefinite.** If there is a continuing need for personal charge
    property, requests for indefinite assignments must be justified in
    writing, approved by the appropriate APO, and certified in writing
    semiannually. The certifications should be maintained by the SMD in
    HQ and the ARDs in the Field.

J.  **Security of Property on Personal Charge.** Managers and
    supervisors must ensure that employees responsible for sensitive
    property are afforded appropriate security arrangements for such
    property and that property is returned when no longer needed for
    official duties.

5\. **CONTRACTOR AND GRANTEE USE OF GOVERNMENT PROPERTY.** Also

see HUD Handbook 2210.03, for contracting requirements.

A.  **General Requirements**. All personal property in the possession of
    a contractor or grantee, which was furnished by HUD, or which was
    purchased with HUD funds under the contract or grant, must be
    maintained, inventoried, accounted for, and disposed of in
    accordance with the applicable rules governing the contract or grant
    and the policies of this chapter. See Section 4 paragraph 3 and
    Section 5 paragraph 2 regarding contractor inventories,
    accountability, and disposals.

B.  **Responsibilities.**

C.  **GTR.** The responsibility for providing and monitoring contractor
    and grantee use of Government Furnished Property (GFP) is delegated
    to the GTR.

D.  **Contractor and Grantee.** See Section 4 paragraph 3 and Section 5
    paragraph 2regarding contractor inventories and accountability for,
    disposal of, and liability for property.

6\. **USE OF PRIVATELY-OWNED PROPERTY.**

A.  **Furniture/Equipment.** Privately-owned items, such as furniture,
    computer equipment, accessory furnishings, etc., may be used for
    official purposes, only. AO must submit a written request for
    approval to use privately-owned property to SMD, in Headquarters, or
    ARDs, in the Field or their designees. The request must outline the
    circumstances in which the privately owned property will be used and
    include a list of all property involved. Approvals must be in
    writing. Privately-owned property approved for use must be readily
    identifiable, so that it is not included in Departmental property
    inventories. Shipping , delivery and installation of approved
    privately-owed furniture or equipment shall be the responsibility of
    the employee and at their personal expense.

B.  **Supplies/Services**. Supplies and services required for the proper
    functioning of privately-owned personal property may be obtained at
    government expense, but only for as long as and to the extent that
    such property is being used in an officially-approved capacity. This
    policy does not apply to motor vehicles.

C.  **Loss, Theft, or Damage of Privately-Owned Property Officially
    Approved for Use.** Claims may be filed against the government for
    loss, theft, or damage of privately-owned property officially
    approved for use. See Claims Against Government Under Federal Tort
    Claims Act (24 CFR Part 17, Subpart A) and Claims Under the Military
    Personnel and Civilian Employees Claims Act of 1964 (24 CFR, Part
    17, Subpart B).

7\. **GOVERNMENT PERSONAL PROPERTY PROHIBITIONS.**

A.  **Convenience Items.** Convenience items are those desirable items
    that primarily serve the needs of an individual, or group of
    individuals, but may not be essential to the transaction of official
    business. Examples of convenience items include, but are not limited
    to, refrigerators, microwave ovens, water coolers, and radios. Use
    of public funds to purchase convenience items for the personal
    benefit of employees is prohibited. Exception: When eating
    facilities are not available at a site, equipment for the break
    areas, e.g. refrigerator, microwave, etc., can be purchased from
    Departmental funding sources, when these items are for the use of
    all employees at a particular site. This exception must be
    authorized by SMD in Headquarters or ARDs in the Field.

    **Residential Use.** Except for management approved telecommuter
    personnel (as defined by HUD/Union agreement), residential use of
    any \"fixed,\" non-portable equipment, i.e., computers, printers,
    facsimile machines, etc., is prohibited. Deviation from this policy
    is authorized only in emergencies and only for the location for
    which it was obtained, or contracted. Emergency conditions are those
    threatening loss of life and property, normally approved for release
    by proclamation or Executive Order. See paragraph 14 for policy on
    \"Portable Sensitive Government-Owned Property on Personal Charge."

    **Sale, Donations, Transfers.** Sale, donation, or transfer of
    government-owned personal property directly to HUD employees is
    prohibited. Donations of educationally useful Federal equipment to
    private for-profit organizations is prohibited.

    **Unofficial Use.** Use of government-owned personal property for
    unofficial purposes is strictly prohibited except when used under
    emergency conditions. Emergency conditions are those threatening
    loss of life and property, normally approved for release by
    proclamation or Executive Order. See paragraph 14 for policy on
    \"Portable Sensitive Government-Owned Property on Personal Charge."

**[SECTION 2]{.underline}**

**[ACQUISITION OF PERSONAL PROPERTY]{.underline}**

1.  **ACQUISITION POLICY.**

    A.  The Department must fulfill its personal property needs through
        the use of available HUD owned or government-owned furniture and
        equipment. Acquisition of new furniture, computer equipment, or
        office machines is authorized only when staffing levels
        increase, program efficiency may be impaired, occupancy
        reduction in office space may be accomplished through downsized
        furnishings, or the Accountable Property Officer determines that
        damaged items are not economically repairable.

    **AUTHORIZED ACQUISITION METHODS.**

    A.  If property requirements cannot be fulfilled through stock,
        Headquarters AOs, Field Office ARDs, and/or their designees,
        determine methods of acquisition in accordance with Federal
        Property Management Regulations and Federal Acquisition
        Regulations.

        1.  **Internal Redistribution/Transfers.** Personal property may
            be transferred between offices. This policy applies only
            when such transfer is economically feasible. Prior to
            excessing property in good or excellent condition, all APOs
            must be notified of its availability and must maintain the
            records of notification. Transfers require prior approval of
            the appropriate field office ASC/ARD, or the Chief, Property
            and Supply Branch, in Headquarters, and must be documented
            on a Form HUD-55, Property Transfer Report.

            **Repair/Rehabilitation.**

            a.  **Standard Furniture/Equipment.** APOs must continuously
                review inventories to determine what can be economically
                repaired, or rehabilitated. Unrepairable items must be
                promptly reported as excess.

                **Information Technology/Computer Equipment.** Services
                for the repair, replacement, or exchange of equipment
                used in the electronic processing of information are
                provided and managed by the Office of Information
                Technology (OIT).

            **External Sources.** Sources outside of the Department
            authorized for the acquisition of personal property,
            include:

            a.  Other Government agencies.

                Federal Prison Industries.

                National Industries of the Blind.

                Mandatory Federal Supply Schedule.

                Commercial Sources \[subject to FAR\].

                Trade-ins. Whenever possible, HUD will utilize the
                trade-in option when purchasing or leasing new
                equipment.

        **Gifts.**

        1.  Unconditional gifts valued at more than \$20 accepted by the
            Department immediately become the property of the Federal
            Government. This policy includes gifts accepted by
            individual employees, or organizations officially
            representing the Department.

            a.  **Accountability.** Gifts are accounted for in the same
                manner as other personal property acquired from
                authorized sources and may be retained for official use
                within the recipient organization. When retained for
                official use, unconditional gifts are recorded as
                government property on personal charge.

                **Appraisals.** In some instances, a written appraisal
                from a source outside the Department, may be required.
                The recipient organization will absorb the cost of the
                appraisal when the retail value of the gift is
                questionable.

**[SECTION 3]{.underline}**

**[DISPOSITION OF PERSONAL PROPERTY]{.underline}**

1.  **DISPOSITION POLICY.**

    A.  The Department must dispose of its personal property by one of
        the methods listed below. Sale, transfer, or donation of
        government-owned personal property directly to HUD employees is
        prohibited.

    **AUTHORIZED DISPOSITION METHODS.**

    A.  OAMS in Headquarters and the ARDs in the Field, or their
        authorized designees, determine the appropriate method of
        property disposition.

        1.  **Excess or Unserviceable Property/Equipment.** Transfers
            from HUD offices to stock must be documented on form
            HUD-55.1, Turn-In Record of Supplies and Equipment. APOs
            must report excess or unserviceable furniture and equipment
            to SMD in Headquarters, or the ARD in the Field.

            **Internal Redistribution/Transfers.** See Section 2
            paragraph 2.A.1.

            **Transfer to Other Federal Agencies.** Acquisition costs
            for personal property items being transferred to other
            Federal agencies may not exceed \$5,000 per item. Transfers
            must be documented on form SF-122, Transfer Order Surplus
            Personal Property, except when excessing property to GSA.

            **Direct Donation to Non-Federal Entities.** The Department
            will transfer educationally useful Federal equipment to
            schools and nonprofit, community-based educational
            organizations. Private for-profit organizations are not
            eligible to receive donated equipment. Educationally useful
            Federal equipment is defined as computers and related
            peripheral tools, computer software (where the transfer of
            licenses is permitted), and telecommunications and research
            equipment. All transfers to donees will be made at the
            lowest possible cost permitted by law.

            a.  **Program Administration.**

                1.  **Headquarters**. Equipment identified for donation
                    must be screened and declared as excess by the OIT.
                    SMD effects the final disposal of equipment to be
                    donated.

                    **Field Offices**. Equipment identified for donation
                    must be screened and declared as excess by the
                    Customer Service Division (CSD). The ARDs effect the
                    final disposal of equipment to be donated.

                **Equipment Standards.** All surplus Federal equipment
                to be donated must be intact and in good operating
                condition. Scrap or damaged equipment is not eligible
                for donation and must be reported to GSA.

                **Requests for Donations.** Donation requests must be
                directed to OAMS in Headquarters or ARDs, in the Field.
                Requests must be in writing and must be accompanied by a
                statement of need. Equipment must be identified by type,
                description, and quantity desired.

                **Gift/Acceptance Agreement.** Prior to receiving excess
                computers and computer-related equipment, donees must
                enter into a gift/acceptance agreement with the
                Department.

                **Certification Requirements.** Each SF-122, Transfer
                Order Excess Personal Property, must have the following
                statement added to transfer equipment under the direct
                donation to non-Federal Entities Program.

                \"The property requested hereon is certified to be used
                for the conduct of educational, technical, scientific,
                and research activities. This donation is pursuant to
                the provisions of Public Law 102-245.11."

            **Excessing to GSA.** Excess Departmental personal property
            must be reported to GSA and must be documented on form
            SF-120, Report of Excess personal Property. When the need
            for gifts no longer exists, gifts must be reported to GSA as
            excess personal property. Reports of excess personal
            property must be signed by SMD in Headquarters, or the ARD,
            in the Field.

            **Report of Survey.** Employees are required to notify their
            supervisors immediately of the loss, theft, destruction of,
            damage to, or other condition adversely affecting the
            accountability and/or use of government personal property.
            Circumstances concerning the status of such property must be
            documented on form HUD-27, Report of Survey. APOs must
            submit reports of survey to SMD in Headquarters or the ARD,
            in the Field. See Section 6, paragraph 30F.

            **Sale.** Non-reportable property that is excess to the
            needs of the Department must be reported to GSA on form
            SF-126, Report of Personal Property for Sale.

            **Disposition of Contractors/Grantees GFP.**

            a.  **General.** Upon completion of the contract or grant,
                or whenever it is no longer needed under the contract or
                grant, property furnished to contractors and grantees
                shall be reported to OAMS in Headquarters, or the ARD in
                the Field, for final disposition.

                1.  **Contractor Property.** The GTR shall provide the
                    Contracting Officer with an inventory (See Section
                    4, Paragraph 2) of the property to be reported to
                    SMD or the ARD.

                    **Grants.** The Grant Administrator or GTR shall
                    report the property directly to SMD or the ARD (see
                    Section 4, Paragraph 23 below).

                **Grantee Property.** Program offices may, in accordance
                with governing regulation, permit grantees to keep
                Government property beyond the expiration of their
                grant.

**[SECTION 4]{.underline}**

**[PERSONAL PROPERTY INVENTORIES]{.underline}**

1.  **BIENNIAL INVENTORY REQUIREMENTS.**

    A.  All HUD-owned and rented reportable property must be physically
        inventoried once every two years. Physical inventories are
        conducted in Headquarters by OAMS and in Field offices by ARDs.
        APOs assist in inventory updates. All offices must use the
        Departmental automated inventory system. Inventory items must be
        bar coded, and inventory results must be reconciled in the
        Departmental automated personal property inventory management
        system.

        1.  **Inventory Criteria.** Property is inventoried when
            sensitive, or the cost of an asset is at least \$1,000, and
            the asset has an estimated useful life span of two years or
            greater. The cost includes components, transportation,
            installation, and placing the property in the form and place
            it is to be used. Where costs are not known or measurable,
            reasonable estimates of value are used.

            **Schedules.** Inventory schedules must be prepared annually
            and submitted to the Director, SMD, by November 15 each year
            of a scheduled activity.

            a.  **Headquarters.** The DPMO schedules Headquarters
                physical inventories.

                **Field Offices.** ARDs schedule Field Office physical
                inventories.

            **Notification of Audit and Accounting Staff.**

            a.  **Headquarters.** The DPMO must provide copies of
                inventory schedules to Headquarters Accountable Property
                Officers, the Office of the Inspector General, and the
                Chief Financial Officer.

                **Field Offices.** ARDs must provide copies of physical
                inventory schedules to Accountable Property Officers,
                Field Inspectors General, and Field Comptroller Office.

            **Notice to Employees.** Employees must be notified of
            physical inventories. Notification must be in writing and
            must state:

            a.  Inventory starting and completion dates.

                Property on personal charge must be available for
                verification and counting.

                Privately-owned property must be labeled as privately
                owned.

                Sensitive and portable items normally secured and/or not
                visible must be available. If scheduled inventory is
                conducted during non-working hours, APOs must arrange to
                inventory sensitive, portable, and other secured
                equipment.

                Government-owned non-accountable property and
                contractor-owned property is excluded from inventory.
                See paragraph 25D regarding government-owned
                non-accountable property.

            **Inventory Reconciliation.** Within 30 days of completion
            of a physical inventory, the Headquarters SMD and Field
            Office ARDs must provide their respective accounting offices
            with a written statement, by account and location, of needed
            adjustments to general ledger property accounts.
            Unreconciled, unsighted items presumed lost during inventory
            must be reported to the Property Survey Board for
            recommendations on final disposition.

    **SPECIAL INVENTORIES.**

    A.  Prior to leaving an organization, a departing APO must assist in
        the transfer of property accountability to the incoming APO by
        conducting a special inventory to verify, update, or reconcile
        records in the Departmental automated personal property
        inventory management system. OAMS in Headquarters and ARDs in
        the Field are available for assistance in conducting special
        inventories.

    **CONTRACTOR AND GRANTEE INVENTORIES.**

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A.  **Contracts.** See HUD Handbook 2210-03

B.  **The GTR shall.**

C.  Assure that contractors meet the custodial responsibilities under
    the applicable government property clause specified in the contracts
    (see FAR Subpart 45.5). Such responsibilities include conducting and
    maintaining an annual inventory of GFP property for the duration of
    the contracts.

D.  Advise contractors and the Contracting Officer (CO) on the
    disposition of the property when contracts have been completed.

E.  Annually, submit to the CO an inventory of all property originally
    provided to, or acquired by, contractors that was determined to be
    surplus and subsequently was transferred to non-Government entities.
    The inventory shall include the description, quantity, acquisition
    cost and condition of each property item.

F.  **The Contracting officer must.**

G.  Provide the DPMO in Headquarters, or the appropriate ARD in Field
    Offices with copies of annual contractor inventories.

H.  **Grants.**

I.  **The Grant Administrator or GTR shall.**

J.  Assure that grantees meet the custodial responsibilities under the
    applicable government property provision specified in their grants.

K.  Advise grantees and the Grants officer on the disposition of the
    property when the grant has expired.

L.  **The Grants Officer must.**

M.  Provide the DPMO in Headquarters, or the appropriate ARD in the
    Field with copies of annual grantee inventories.

N.  **Property to be Inventoried.**

    1.  **Contractor inventories shall include:**

        a.  Property acquired by and in the possession of a contractor
            or subcontractor under a contract for which title is vested
            in the government and which is not consumed or delivered to
            the Government in the performance of the contract.

            Property that the government is required or has the
            discretion to take over under any type of contract as a
            result of changes in the specifications, or termination of
            the contract prior to fulfillment.

            Government-furnished property that exceeds the amount needed
            to complete the performance of a contract.

        **Grantee Inventories.** These inventories include government
        furnished property assigned to a grantee, as well as property
        acquired by a grantee, under a cost-reimbursement grant.

**[SECTION 5]{.underline}**

**[REPORTING REQUIREMENTS]{.underline}**

1.  **RECORDING PERSONAL PROPERTY DATA.**

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A.  **Capitalized Property.** An individual asset as defined by the CFO
    which is \$100,000, or more, and has an estimated service life of
    two or more years. The \$100,000 threshold is prior to the
    capitalization of costs of HUD personnel. Any cost incurred in
    readying the property for its intended use is capitalized.
    Acquisition cost of automated data processing equipment is
    depreciated over four years.

B.  **Non-Capitalized Property.** Office furniture and equipment with an
    acquisition cost of less than \$100,000 per item. Items having an
    individual cost of \$1,000 or more in designated group purchases of
    \$100,000 must be recorded in the Departmental automated personal
    property inventory management system as non-capitalized property.

C.  **Accountable Property.** Capitalized and non-expendable equipment
    with an acquisition cost of \$1,000, or more, per item. All
    accountable property must he inventoried, bar coded, and tracked
    through the Departmental automated personal property inventory
    management system.

D.  **Non-Accountable Property.** Expendable items with an acquisition
    cost of less than \$1,000 per item. Non-accountable property is not
    recorded in the Departmental automated personal property inventory
    management system.

E.  **Expendable Property.** Supplies are expended when issued,
    generally have a life span of two years, or less, and are not
    subject to the personal property record keeping requirements of this
    chapter. Supplies are not to be ordered in quantities in excess of a
    three-month supply, nor are they to be maintained in a central
    stockroom.

    1.  **REPORTING REQUIREMENTS ON PROPERTY FURNISHED TO NON-FEDERAL
        RECIPIENTS.**

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A.  Within 90 days of the close of the fiscal year, the DPMO must report
    to GSA items of personal property for which the title was
    permanently transferred to a non-Federal recipient.

B.  **Annual Report on Personal Property Furnished to Non-Federal
    Entities Excluding Nonprofit Entities.** This report addresses only
    property for which the title was transferred from HUD to the
    recipient during the fiscal year. The report must include:

C.  Name and address of each recipient.

D.  Recipient Category. The recipient is designated as a
    cost-reimbursement contractor, fixed-price contractor, grantee,
    public body, etc.

E.  Number of agreements under which recipient has acquired the
    property, with the identifying contract number for each agreement.

F.  Description of each item of property, its original acquisition cost,
    and the Federal Supply Classification Group Number, if applicable.

G.  **Annual Report on Personal Property Furnished to Non-Federal
    Nonprofit Entities.** Within 90 days of the close of the fiscal
    year, the DPMO must report to GSA items of personal property for
    which the title was permanently transferred to a non-Federal
    nonprofit recipient. The report must include:

H.  Name and address of each recipient.

I.  Description of each item of property, its original acquisition cost,
    and the Federal Supply Classification Group Number, if applicable.

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1.  **[SECTION 6]{.underline}**

    **[PERSONAL PROPERTY LOSS, THEFT, DAMAGE, DESTRUCTION, MISUSE, AND
    UNACCOUNTABILITY]{.underline}**

    1.  **POLICY OVERVIEW.**

        A.  Loss, theft, damage, destruction, or other condition
            adversely affecting the accountability and use of
            Departmental personal property will be investigated to the
            maximum extent by Departmentally appointed Property Survey
            Boards, or the Office of Inspector General, as appropriate.
            Restitution to the government will be sought in those cases
            where an employee is determined to be deliberately negligent
            in failing to safeguard and properly use government
            property.

        **PROPERTY SURVEY BOARDS.**

        A.  **Appointing Appellate Officials.**

            1.  **Headquarters.**

                a.  Director, OAMS:

                    1.  Appoints a Headquarters Property Survey Board of
                        three or more members and a sufficient number of
                        alternate members to investigate conditions
                        adversely affecting personal property.

                        Appoints a Board Chairperson to:

                        a.  Act on cases in lieu of full Board when
                            acquisition value of affected property is
                            less than \$500.

                            Convene the Board to review cases when
                            acquisition value of affected property is
                            \$500 or more.

                        Appoints a Secretary to the Board.

                    Deputy Director, OAMS. Serves as the Appellate
                    Official with decision authority on Headquarters
                    appeals.

            **Field Offices.**

            1.  Director, ASCs:

                a.  Appoints a Property Survey Board composed of three
                    or more members and a sufficient number of alternate
                    members to investigate conditions adversely
                    affecting personal property. The Director also
                    appoints a secretary to the Board.

                    Appoints a Board Chairperson to:

                    1.  Act on cases in lieu of full Board when
                        acquisition value of affected property is less
                        than \$500.

                        Convene the Board to review cases when
                        acquisition value of affected property is \$500
                        or more.

                    Serves as the Appellate Official with decision
                    authority on appeals made in State and Area Offices.

            **Reviewing Officials.**

            1.  Render decisions and direct actions to effect the final
                disposition of cases involving adversely affected
                personal property.

                a.  **Headquarters.** The Director, SMD, serves as the
                    Headquarters Reviewing Official.

                    **Field Offices.** ARDs serve as Field Reviewing
                    Officials.

            **Board Members must.**

            1.  Conduct prompt and impartial investigations of
                incidences involving personal property which is lost,
                stolen, damaged, or otherwise adversely affected.

                Provide the Reviewing Officials with recommendations
                regarding pecuniary liability, disciplinary and/or
                adverse action, repair of property, or other final
                disposition of cases, as determined appropriate.

            **Terms of Appointment.**

            1.  **Chairperson.** Serves for two calendar years and, at
                the discretion of the Appointing Official, may serve an
                additional calendar year as a Board Member, or
                Alternate.

                **Alternate Chairperson.** Serves two calendar years
                and, at the discretion of the Appointing Official, may
                serve an additional calendar year as Chairperson or
                Member.

                **Member.** Serves for two calendar years.

                **Alternate Member.** Serves for two calendar years.

            **Board Meetings.** The Chairperson, or Alternate
            Chairperson, convenes the Board as often as may be required
            to review property reports. If there are Reports of Survey
            pending, the Board meets no less than once a quarter per
            calendar year. To vote on findings and recommendations, at
            least three Members, including the Chairperson, must
            convene.

            **Restrictions.** The Chairperson, Alternate Chairperson,
            Member, or Alternate Member of a Property Survey Board may
            not participate in the review, investigation, or development
            of findings and recommendations of the Board for any cases
            involving property, or employees, in their respective
            organizations.

        **LIABILITY.**

        A.  **Employees.** Employees may be held accountable for, billed
            for, and expected to pay for government personal property
            which is lost or damaged due to deliberate negligence or
            destruction. If the indebtedness is not paid within 30 days
            of the billing date, employees will be charged interest. If
            the employee does not, or cannot, liquidate the debt, the
            Reviewing Official will provide the employee with no less
            than a 30-day written notice before initiating any
            proceedings to collect any indebtedness by pay account
            offset. Indebted employees may have a hearing on the
            determination of the Reviewing Official concerning the
            existence and amount of the debt and the method of payment.
            Reference Handbook 1900.25, Delinquent Debt Collection, for
            Departmental debt collection procedures.

            **Contractors, Subcontractors and Grantees.**

            1.  **Contractors and Subcontractors.** Both are accountable
                for all of their contracts. Subject to the specific
                terms of a contract and the circumstances of the
                particular case, a contractor may be liable for
                shortages, losses, damages or destruction of Government
                property. A contractor may also be liable when the use
                or consumption of Government property unreasonably
                exceeds the allowances provided for by the contract.
                Contractors must investigate and report to the GTM or
                GTR all cases of loss, Government property in accordance
                with the specific terms (viz., clauses) damage or
                destruction of Government property in its possession or
                control as soon as the facts become known or as
                requested by HUD. Contractors must require any
                subcontractors who possess or control Government
                property to investigate and report all such cases.

                **Grantees.** Grantees are accountable and liable for
                Government property in accordance with the terms of
                their grants.

            **Setting the value of lost, stolen or damage Government
            property.** Employees who have been found pecuniary liable
            for lost, stolen or damage government property shall be
            charged the depreciated value of the property or in case of
            damage actual repair cost.

            **Depreciation.** The following criteria is to be used in
            determining the depreciated value of Government personal
            property:

            **Computer equipment.** The straight line method of
            depreciation using a 6 year life span is applied to computer
            equipment. The rate of 1.3888 percent, or 1/48^th^ of the
            acquisition cost, is applied each month if the age of the
            property is less than 4 years old, at which time the salvage
            value of the property, 10 percent of is acquisition cost, is
            reached. The property retains its salvage value until
            disposal.

            **Non-computer equipment:** The straight line method of
            depreciation using a ten year life span is applied to
            non-computer equipment, such as:

            1.  Furniture and fixtures

                Office machines

                Training equipment

                Shop and other equipment

            The rate of 0.8333%, or 120^th^ of the acquisition cost, is
            applied for each month of the age of the property for 10
            years at which time the salvage value of the property, 10
            percent of its acquisition cost, is reached. The property
            retains its salvage value until disposal.

        **APPEALS.**

        A.  **Notification of Intent to Appeal.** An employee who
            intends to appeal a decision of pecuniary liability must
            notify the Appellate official of their intent, in writing,
            within 15 calendar days following receipt of the Property
            Survey Board decision.

            **Notification of Appeal Hearing.** Upon receipt of the
            intent to appeal, the Appellate Official must notify the
            employee, in writing, of the date, time, and place of the
            appeal hearing. The appeal hearing will be scheduled within
            15 calendar days following receipt of the appeal notice.

            **Employee Representation Rights.** An employee has a right
            to be represented by legal counsel and to be accompanied by
            an attorney, advisor, or other representative in an
            appeal-related personal appearance. Representation is at the
            employee\'s expense.

            **Files Access.** In the appeal process, the employee has
            the right to review and copy all Departmental files
            pertinent to the appeal.

            **Appellate Official Decision.** Within 30 calendar days
            following receipt of all information supporting the
            employee\'s appeal, the Appellate Official must make a
            written determination on the appeal and provide the employee
            with a copy. The determination must include the Appellate
            Official decision and the basis upon which the decision was
            rendered.

            **Case File Documentation.** Individual case file
            documentation related to personal property investigation and
            accountability must include:

            1.  Record of property reported lost, stolen, or damaged,
                made by the employee and the AO.

                Form MM-26, Custody Receipt for Government Property on
                Personal Charge. Record of issuance of personal property
                to individuals.

                GSA Form 33156, Offense/Incident Report (or equivalent
                form). Record of circumstances of adversely affected
                personal property documented by appropriate law
                enforcement agencies.

                Board of Survey Meeting minutes as recorded by the
                secretary.

                a.  Departmental Automated Personal Property Inventory
                    Management System Listing. Record of the assignment
                    of equipment to organizations.

                    Departmental Automated Personal Property Inventory
                    Management System Activity Report. Record of
                    aggregate and/or unit of each organization
                    assignment for generic categories.

            **Inventory Exception Report.** Identifies all unsighted
            equipment and information technology equipment used in the
            electronic processing of information.

> **[SECTION 7]{.underline}**
>
> **[STANDARDS FOR OFFICE FURNITURE, FURNISHING, AND
> EQUIPMENT]{.underline}**

**1. CARPET AND WINDOW COVERING.**

[Reference Space Management section of this handbook]{.underline}.

Applies to Headquarters only; Field Office window

coverings shall be in accordance with building standards.

**2. FLAGS AND SEALS.**

Policy regarding the display of flags and seals is contained in [Space
Management section of this handbook]{.underline}. Procurement of the
Departmental flags is the responsibility of SMD. Procurement of the US
Flag is the responsibility of SMD in Headquarters and the ARDs in the
Field. Disposal of flags is the responsibility of SMD in HQ and the ARDS
in the Field.

**3. TELEVISIONS AND VCRs.**

In Headquarters, televisions and VCRs are maintained by OAMS for general
use. Televisions are issued to Assistant Secretary Offices and above
upon request. Exceptions to this policy must be approved by the
Secretary.

**4. AUTOPENS** **(automatic signature devices)**

Autopens are authorized for the Secretary, Deputy Secretary, Assistant
Secretary for Housing, and Assistant Secretary for Community Planning
and Development. Exceptions to this policy must be approved by the
Secretary.

5.  **ACCOUNTABLE PERSONAL PROPERTY LIST**

OFFICE MACHINE DESCRIPTIONS FURNITURE CATEGORY IN EXCESS

OF \$ 500

Copier Chair, Easy-Leather

Endorser, Check Chair, Ergo-Executive

File Rotary, Electric Credenza/Large 69x19 1/4

Meter, Moisture Sound and survey Desk, Executive

Meter, Soil testing Desk, Professional

Meter, Potentiometer File-Safe

Micrographic Copier Table(s), Conference

Micrographic Processor Sofa(s), Leather

Micrographic Reader-Printer Love Seat, Leather

Numbering Machine, Electric Systems/Modular Furniture Workstation

Printer, Transparency

Press, Printing

Processor, Diffusion

Tunnel, Shrink

ACCOUNTABLE PERSONAL PROPERTY LIST

TRAINING EQUIPMENT COMPUTER EQUIPMENT

DESCRIPTIONS DESCRIPTIONS

Auto-tutor, Teaching Unit Analyzer, Magnetic tape

Projector, Movie Cabinet, Tape Storage

Projector, Slide Computer, CPU

Public Address System Computer, Laptop

Splicer, Film Computer, Notebook

Tape Recorder, Video Computer, Terminal

Television Console, Terminal Display

Video, Transparency Display Drive, Disk

Video-Monitor/Receiver Drive, Tape

Drum, High Speed

Machine, Decollating

Mountain Tape Backup units

60 MB or more

PC System Units

PC Monitor (s)

Printer (s) Laser

Printer (s) Color Dot Matrix

Printer 3410 High Speed

Genicom

Programmer, Portable

Projector(s)

Electrohome (ECP) 3100 Data

Infocus FX 5000

Sub-System, General

Communication

Scanner, Reader

Terminal, Communication

Terminal, Date Entry/

Retrieval

CD Rom Units

Optical Disk Storage Units

Plotters

ACCOUNTABLE PERSONAL PROPERTY LIST

SHOP AND OTHER EQUIPMENT DESCRIPTIONS

Addresser, optical Machine, Paper punch

Agitator, Hydro Jet Machine, Stitching

Board, Production control Machine, Tabbing

Cabinet, Slide Machine, Typing

Charger, Electric Machine, wrapping

Charger, Industrial Battery Machine, Paper Shredder

Compressor Machine, Electric Letter

Dehumidifier Opener, Electric Letter

Dryer, Photo Oven, Paint Dryer

Enlarger, Photo Platemaker

Generator, Industrial Press, Printing

Headliner Processor, Diffusion

Lens, Camera Projector

Lift, Fork Hydraulic Rack, Mail Sorting

Machine, Addressing Rack, Rug Storage

Machine, Drill Press Scales

Machine, Duplicating Transceiver, Radio

Machine, Graphotype Tank, Developing

Machine, Folder \` Tray, Developing

Machine, Inserter Varityper

Machine, Key Making Vehicle, Motorized

Machine, Labeling Electric

Machine, Mailer Washer, Print

Machine, Oscilloscope Waxer

6.  **WORK STATION ALLOWANCES**

\[Not applicable for non-conventional or systems furniture
workstations\]

WORK STATION A

(Suggested Sizes)

Desk/Table 72\" x 48\"

76\" x 38\"

Executive Chair

Credenza(s) 72\" x 18\"

72\" x 20\" x 29\"h

Davenport/Settee (2) 48\" long

94\" long

End Tables/Corner Table 26\" x 14\" x 22\"h

24\" x 24\"

30\" x 30\"

Lamps

Bookcase(s) 44\" x 14‑1/2\" x 62\"h

42\" x 15\" x 49\"h

Coffee Table 60\" x 20\" x 16\"h

36\" x 17\"

Side Chairs

Wood Costumer (Hat Tree)

REQUIREMENTS

In Headquarters, choice of New Traditional, Traditional Class A or

Executive Modern Furniture

In the Field, choice of Traditional Class A or Executive Modern

Furniture

Headquarters Positions

Deputy Assistant Secretary

Field Office Positions

Secretary's Representative

Senior Community Builder/Coordinator

WORK STATION B

(Suggested Sizes)

Desk/Table 66\" x 34\"

72\" x 34\"

Executive Chair

Credenza 72\" x 18\"

72\" x 20\" x 29\"h

Settee/Small Sofa 48\" long

End Table 26\" x 14\" x 22\"h

24\" x 24\"

Lamp

Bookcase 44\" x 14‑1/2\" x 62\"h

42\" x 15\" x 49\"h

Side Chairs

Wood Costumer (Hat Tree)

REQUIREMENTS

Choice of Traditional Class A or Executive Modern Furniture

Headquarters Positions

Office Director

Field Office Positions

District Inspector General for Audit

Program/HUB/Center Director

Special Agent in Charge for Investigations

Supervisory Attorney Advisor

WORK STATION C

(Suggested Sizes)

Desk 68\" x 38\"

Swivel Chair

Credenza 66\" x 18\"

Bookcase/Bookcase Sections 38\" x 15\" x 49\"

33\" x 14‑1/2\"

Side Chairs

REQUIREMENTS

Wood Unitized Furniture

Headquarters Positions

Attorney Advisor

Deputy Office Director

Division Director

Executive Assistant

Labor Relations Officer

Special Assistant

Trial Attorney

Field Office Positions

Administrative Officer

Assistant District Inspector General for Audit

Assistant Special Agent in Charge for Investigations

Community & Media Relations Officer

Contracting Officer

CPD Public Trust Officer

Deputy Assistant General Counsel

Deputy Associate Counsel

Deputy Office Program Director

Division Director or equivalent

Economist

Environmental Clearance Officer

General Attorney

Personnel Management Specialist

Public Affairs Officer

Senior Auditor

Senior Attorney

Senior Investigator

Special Assistant

Special Assistant

Supervisory Investigator

WORK STATION D

(Suggested Sizes)

Desk 60\" x 30\"

L‑Unit

Typist Chair

Credenza or Small Table 42\" x 18\"

REQUIREMENT

Wood Unitized Furniture

Headquarters Positions

Accounting Assistant

Administrative Assistant

Administrative Staff Assistant

Compliance Assistant

Computer Assistant

Contract Assistant

Correspondence Assistant

Data Base Assistant

Defaulted Loan Assistant

Economics Assistant

Employee Development Assistant

Employee Relations Assistant

Financial Management Assistant

Housing Programs Assistant

Information Services Assistant

Itinerary Planning Assistant

Lead Accounting Assistant

Lead Personnel Assistant

Legal Assistant

Legislative Assistant

Legislative Reference Assistant

Management Assistant

Miscellaneous Documents Examiner

Mortgage Backed Securities Certification Assistant

Multifamily Program Support Assistant

Office Services Assistant

Personnel Assistant

Personnel Information Assistant

Personnel Services Assistant

Printing Assistant

Procurement Assistant

Program Assistant

Program Support Assistant

Project Financing Assistant

Publications Management Assistant

Secretary

Securities Issue Assistant

Senior Accounting Assistant

Staffing Assistant

Statistical Assistant

Supervisory Accounting Assistant

Supervisory Clerical Assistant

Title I Clerk

Title I Program Assistant

Training Coordination Assistant

Field Office Positions

Administrative Assistant

Administrative Clerk

Associate Community Builder

Budget Assistant

Classification Assistant

Clerical Services Supervisor

Clerk

Documents Examiner

Employee Development Clerk

Employee Relations Specialist

Endorsement Technician

Financing Assistant

Financing Technician

General Services Assistant

Housing Management Aide

Housing Management Assistant

Housing Management Technician

Housing Program Assistant

Labor Relations Assistant

Liquidating Program Assistant

Loan Assistant

Management Assistant

Materials Handler

Mortgage Servicing Assistant

Occupancy Assistant

Occupancy Clerk

Personnel Assistant

Processing Assistant

Processing Control and Reports Unit Supervisor

Procurement Assistant

Program Aide

Program Assistant

Program Support Assistant

Realty Assistant

Records Management Assistant

Rent Supplement Clerk

Reports and Control Clerk

Secretary Office Automation

Title I Assistant

Title I Clerk

Wage Requirements Assistant

Word Processing Supervisor

WORK STATION E

(Suggested Sizes)

Desk 68\" x 38\"

L‑Unit (Optional)

Swivel Chair

Credenza 66\" x 18\"

Side Chairs

REQUIREMENTS

Wood Unitized Furniture

Headquarters Positions

Administrative Officer

ADP Resources Management Officer

Assistant Personnel Officer

Branch Chief

Community Development Officer

Compliance Liquidation Officer

Construction and Program Analysis Officer

Criminal Investigator

Data Systems Statistics Officer

Emergency Preparedness Officer

Employee Development Specialist

Employee Relations Specialist

Energy Management Officer

Enforcement Officer

Environmental Clearance Officer

Environmental Officer

Equal Opportunity Employment Manager

Financial Management Officer

Fire Environmental Quality Officer

Grants Program Officer

Housing Counseling Programs Officer

Housing Management Officer

Housing Programs Officer

Local Government Program Officer

Management Analysis Officer

Management Systems Officer

Multifamily Housing Programs Officer

ParaLegal Specialist

Personnel Classification Specialist

Personnel Management Specialist

Personnel Psychologist

Personnel Staffing Specialist

Personnel/Pay Specialist

Policy Analysis Officer

Printing Officer

Project Management Officer

Public Finance Research Officer

Realty Officer

Recertification Officer

Rehabilitation Management Officer

Rental and Occupancy Officer

Space Management Officer

Standards Officer

Supervisory Accounting Specialist

Supervisory Architect

Supervisory Attorney Advisor

Supervisory Auditor

Supervisory Budget Analyst

Supervisory Civil Engineer

Supervisory Communications Specialist

Supervisory Computer Specialist

Supervisory Contract Specialist

Supervisory Economist

Supervisory Employee Development Specialist

Supervisory Equal Opportunity Specialist

Supervisory Field Training Coordinator

Supervisory Financial Analyst

Supervisory General Engineer

Supervisory Home Mortgage Programs Specialist

Supervisory Insurance Examiner

Supervisory Landscape Architect

Supervisory Loan Specialist

Supervisory Management Analyst

Supervisory Materials Engineer

Supervisory Mortgage Services Specialist

Supervisory New Communities Program Specialist

Supervisory Operating Accountant

Supervisory Personnel Management Specialist

Supervisory Personnel/Pay Specialist

Supervisory Production Control Specialist

Supervisory Public Affairs Specialist

Supervisory Structural Engineer

Utilities Officer

Visual Information Officer

Field Office Positions

Administrative Officer

Branch Chief

Budget Analyst

Employee Development Specialist

Employee Relations Specialist

Equal Opportunity Specialist

Hispanic Coordinator

Intervention Project Coordinator

Investigator

Labor Management Relations Specialist

Management Officer

Office Services Supervisor

ParaLegal Specialist

Personnel Management Specialist

Personnel Staffing Specialist

Position Classification Specialist

Position Management Specialist

Program Management and Control Officer

Senior Auditor

Senior Investigator

Senior MFH Representative

Special Programs Coordinator

Supervisory Accountant

Supervisory Appraiser

Supervisory Architect

Supervisory Construction Analyst

Supervisory Cost Analyst

Supervisory Housing Management Officer

Supervisory Liquidating Programs Specialist

Supervisory Loan Specialist

Supervisory Realty Specialist

Systems Accountant

WORK STATION F

(Suggested Size)

Desk 60\" x 30\"

L‑Unit

Swivel Chair/Typist Chair

Side Chair (Optional)

REQUIREMENTS

Wood Unitized Furniture

Headquarters Positions

Accountant

Accounting Clerk

Accounting Specialist

Accounting Technician

Appraiser

Architect

Auditor

Clerk

Clerk Steno

Clerk Typist

Computer Aide

Computer Programmer

Computer Specialist

Computer Systems Analyst

Computer Systems Programmer

Computer Technician

Control Clerk

Data Control Clerk

Data Transcriber

Data Verification Clerk

Defaulted Loan Clerk

Document Control File Clerk

Editorial Clerk

File Clerk

General Services Clerk

Intern

Laborer Foreman

Lender Approval Clerk

Mail/File Clerk

Mortgage Approval Clerk

Mortgage Backed Securities Clerk

Office Appliance Repairer

Office Services Clerk

Payroll Clerk

Payroll Technician

Personnel Clerk

Personnel/Pay Technician

Photo‑Typesetting Clerk

Records Clerk

Supply Technician

Field Office Positions

Accountant

Accounting Clerk

Acquisition Clerk

Administrative Clerk

Appraiser

Architect

Assignment Clerk

Auditor

Auditor

Classification Clerk

Clerk

Clerk Steno

Clerk Steno

Clerk Typist

Coding Clerk

Commitment Appraiser

Complaint Clerk

Computer Aide

Computer Clerk

Computer Operator

Computer Programmer

Computer Specialist

Computer Systems Analyst

Computer Technician

Construction Analyst

Construction Engineer

Construction Inspector

Construction Representative

Contract Clerk

Control Clerk

Cost Analyst

Cost Analyst

Data Appraiser

Data Clerk

DMT Clerk

Document Examiner

Editorial Assistant

Equal Opportunity Clerk

File Clerk

Financial Assistant

Financial Clerk

Financial Technician

General Accounting Clerk

Inspection Clerk

Investigation Assistant

Investigator

Issuance Clerk

Landscape Architect

Law Clerk

Legal Assistant

Legal Technician

Liquidating Program Clerk

Loan Clerk

Mail Clerk

Management Information Assistant

Management Technician

Multifamily Appraiser

Office Machine Operator

Office Machine Operator

OILSR Representative\*

Personnel Clerk

Printing and Publications Assistant

Printing Technician

Processing Aide

Procurement Clerk

Property Management Technician

Public Information Clerk

Realty Clerk

Receiving Clerk

Reports Technician

Review Appraiser

Single Family Appraiser

Subdivision Analyst

Subdivision Appraiser

Supply Clerk

Tax Clerk

Teletypist

Title I Representative

Travel Clerk

Voucher Clerk

Wage Requirements Clerk

\*Also include supply cabinet, legal file cabinet, and small table.

WORK STATION G

(Suggested Sizes)

Desk 60\" x 30\"

L‑Unit (Optional)

Swivel Chair

Credenza 48\" x 18\"

Side Chair

REQUIREMENTS

Wood Unitized Furniture

Headquarters Positions

Action Grant Program Specialist

Actuary

Administrative Analyst

Administrative Services Program Specialist

ADP Personnel Systems Specialist

Audit Liaison Officer

Budget Analyst

Budget and Accounting Analyst

Cash Management Specialist

Citizen Participation Specialist

Civil Engineer

Claims Examiner

Collections Specialist

Communications Management Specialist

Communications Specialist

Community Development Program Specialist

Community Development Specialist

Community Planner

Community Services Specialist

Compliance Analyst

Compliance Specialist

Computer Equipment Analyst

Computer Programmer Analyst

Consumer Protection Specialist

Contract Negotiator

Contract Specialist

Correspondence Analyst

Correspondence Specialist

Crime and Arson Prevention Specialist

Data Specialist

Data Systems Specialist

Defaulted Loan Specialist

Economist

Energy Management Specialist

Environmental Engineer

Equal Employment Specialist

Equal Opportunity Specialist

Field Training Coordinator

File Management Supervisor

File Supervisor

Financial Analyst

Financial Economist

Financial Management Specialist

Freight Rate Specialist

General Engineer

Grant and Contract Monitor

Grants Program Specialist

Historic Preservation Program Specialist

Home Mortgage Program Specialist

Housing and Demographic Studies Specialist

Housing Counseling Programs Specialist

Housing Operations Specialist

Housing Programs Specialist

Hydraulic Specialist

Insurance Examiner

International Affairs Program Specialist

International Research Coordinator

Inventory Management Specialist

Labor Relations Specialist

Land Development Program Specialist

Landscape Architect

Lead Accounting Technician

Lead Voucher Examiner

Legislative Policy Specialist

Loan Specialist

Local Government Program Specialist

Mail Supervisor

Management Analyst

Management Development and Performance Specialist

Management Information Specialist

Management Information Technician

Manpower Development Specialist

Market Development Specialist

Materials Engineer

Mathematical Statistician

Mathematician

Mechanical Engineer

Mobile Home Program Specialist

Mortgage Approval Analyst

Mortgage Data Specialist

Mortgage Market Specialist

Mortgage Review Officer

Mortgage Servicing Specialist

Mortgagee Recertification Specialist

Mortgagee Representative

Multifamily Housing Management Specialist

Multifamily Housing Program Specialist

Multifamily Liaison Specialist

Multifamily Policy Specialist

Multifamily Program Support Specialist

Neighborhood Studies Specialist

Office Services Manager

Office Services Specialist

Operating Accountant

Operations Research Analyst

Outplacement Personnel Specialist

Payroll Supervisor

Personnel Information Specialist

Personnel Pay Inquiry Supervisor

Policy Analyst

Previous Participation Analyst

Printing Specialist

Production Control Specialist

Program Advisor

Program Analyst

Program Specialist

Program Support Advisor

Public Affairs Specialist

Realty Specialist

Rehab Program Specialist

Rehab Specialist

Relocation Specialist

Rental and Occupancy Specialist

Research Economist

Research Operations Specialist

Research Utilization Specialist

Safety/Health Manager

Securities Administration Specialist

Senior Claims Examiner

Senior Labor Relations Specialist

Senior Multifamily Policy Specialist

Social Science Analyst

Space and Communications Supervisor

Space Management Specialist

Staff Accountant

Statistician

Structural Engineer

Supervisory Correspondence Analyst

Supervisory Management Information Specialist

Supervisory Voucher Examiner

Support Services Supervisor

Systems Accountant

Technical Information Specialist

Technical Publications Writer‑Editor

Training Program Administrative Specialist

Urban Policy Specialist

Visual Information Specialist

Water Resource Coordinator

Writer/Editor

Field Office Positions

Administrative Analyst

Administrative Services Analyst (Safety Officer)

Administrative Services Assistant

Administrative Technician

Budget Analyst

Citizen Participant Specialist

Civil Engineer

Community Builder/ Fellow/ Resource Representative

Community Planner

Community Planning and Development Representative

Computer Specialist (Team Leader)

Construction Analyst

Contract Oversight Specialist

Contract Specialist

Contracting Agent

Contractor Industrial Relations Specialist

CPD Representative

CPD Specialist

Data Management Analyst

Data Quality Coordinator

Economist

Engineer

Environmental Officer

Environmental Specialist

Equal Opportunity Assistant

Equal Opportunity Specialist

Equal Opportunity Technician

Field Accountant

Financial Analyst

Financial Specialist

General Engineer

General Supply Specialist

Grants Evaluation Officer

Grants Management Specialist

Housing Assistant Specialist

Housing Development Specialist

Housing Management Officer

Housing Management Specialist

Housing Marketing Specialist

Housing Program Representative

Information Specialist

Insured Program Specialist

Labor Relations Officer

Lead Grants Management Specialist

Liquidating Program Specialist

Loan Specialist

Low Rent Housing Specialist

Maintenance Engineer

Management & Budget Analyst

Management Analyst

Mechanical Engineer

Mortgagee Representative\*

Multifamily Housing Representative

Native American Program Specialist

Occupancy Specialist

Office Services Assistant

Office Services Manager

Operations Officer

Operations Specialist

Personnel Classification Specialist

Personnel Management Specialist

Personnel Staffing Specialist

Printing/Duplicating Publications Specialist

Private Market Financing Specialist

Procurement Specialist

Program Analyst

Project Management Specialist

Project Manger

Property Specialist

Public Housing Revitalization Specialist

Public Trust Specialist

Purchasing Agent

Realty Specialist

Records Management Officer

Rehabilitation, Loan and Grant Specialist

Relocation Specialist

Sanitary Engineer

Senior CPD Representative

Senior Project Management Specialist

Senior Public Trust Officer

Senior SF Housing Specialist

Single Family Housing Specialist

Site Engineer

Space and Communications Specialist

Structural Engineer

Support Services Specialist

Title I Financial Representative\*

Training Officer

Training Specialist

Utility Specialist

\*Also include a supply cabinet and two legal file cabinets

WORK STATION H

(Suggested Size)

Desk 60\" x 30\"

L‑Unit (Typist)

Typist/Swivel Chair

Tub File (or equivalent)

REQUIREMENT

Wood Unitized Furniture

Field Office Positions

Accountant

Accounting Technician

Accounts Maintenance Clerk

Closing Clerk

Commitment Clerk

Management Information Aide

Management Information Assistant

Operating Accountant

Records Clerk

Senior Accounting Technician

Staff Accountant

Voucher Examiner

WORK STATION I

(Suggested Size)

Desk 60\" x 30\"

L‑Unit

Typist Chair

REQUIREMENTS

Wood Unitized Furniture

Chair 28\"

Settee (2) 48\"

Coffee Table 36\" x 17\"h

End Table 24\" x 24\"

Side Chairs

Display Rack

Lamps

Costumer (Hat Tree)

Glass doors with HUD lettering

Field Office Position

Information/Receptionist