CHAPTER 5.

312 Screen

The Chapter 1606 312 screen is the primary award processing screen of
the Chapter 1606 system. It is the data entry screen that is used for
award, stop, suspend, and resume actions.

# Differences Between Systems.

The old Chapter 1606 system did not have a 312 screen. Award actions
were done on the 350 screen. The new 312 screen contains fields for
kicker rate and overrides that were not available on the 350 screen.

The 312 screen for Chapter 1606 is similar to the 312 screen for
Chapter 30. The award line fields are somewhat different due to program
differences.

It is important to note that some fields and processes, although similar
to Chapter 30 work differently in the Chapter 1606 system. This is
particularly true of the override field. **The override's use in
Chapter 1606 is unique -- it is not used in the same way as the override
field in Chapter 30.**

# Revised Reason Codes. 

Most Reason Codes are the same, and are used the in the same way, as in
the Chapter 30 system. However, there are some new Reason codes that
serve a specific purpose in the Chapter 1606 system

In Chapter 1606 the following are new codes and their meanings:

-   40 - Eligibility Suspended

-   41 -- Eligibility Reinstated

-   45 - Kicker Increase

-   46 - Kicker Decrease.

There are also some Reasons codes that are used differently in Chapter
1606 than in chapter 30. These include 72 and 29.

Finally, there are some Reason codes that were used in the old
Chapter 1606 system that are used differently in the new system due to
enhancements in the new system. These include both Reason Codes 66 and
99.

It is important to become familiar with the new uses of these codes,
because reason codes are the primary determinant of letter paragraphs.
Sending an accurate and informative letter requires the use of the
correct reason code for a given situation.

# Accessing the 312 Screen

As in the Chapter 30 system, the 312 screen is accessed through the
CADJ, STOP, SUSP, and RESU commands on the Ready screen for award entry.

For award processing, if establishing a new end product, the required
Ready screen entries are:

> CADJ
>
> Password
>
> File Number
>
> Payee Number
>
> End Product
>
> Benefit (1606)
>
> Stub Name

If "312" is entered in Screen, the 312 screen will be displayed directly
from the Ready Screen unless the last activity in the record was
Conversion or a DOD Change. In that situation the 310 screen will be
displayed, regardless of the entry on the Ready screen.

If Screen is left blank on the Ready screen, the 16M (menu) will be
displayed and 312 can be selected by entering "312" in the NEXT SCREEN
field.

If an end product is already pending, it is necessary only to enter
"312" in Screen and File Number on the Ready screen in order to access
the 312 Screen.

The 312 screen can be accessed for inquiry only through the PINQ or SINQ
command if an end product is pending.

# The Chapter 1606 Award Screen

Following is a "map" of the 312 Screen for Chapter 1606. Fields that can
be entered are in **bold text**.

Notice that the upper portion of the screen is essentially the same as
in the Chapter 30 system.

The award line section works like Chapter 30 in that master record lines
(if any) will be displayed in the first 4 lines. Data entry fields begin
on the line following the last master record line.

Notice that the award lines are somewhat different than Chapter 30, with
some field unique for Chapter 1606. "Charges" are not necessary in
Chapter 1606 because tuition and fees are not a factor. The
apprenticeship step and days per week fields have been removed because
they are no longer necessary due to regulatory changes in the programs.

The bottom part of the screen contains one new field - 6 CR HR EXC DATE,
used for entering the date the 6 credit hour exclusion was granted.

  -------------------------------------------------------------------------- ----- -- ---------- ----- ------------- ---------- ---------- ------ ----------- ----- -------- ---------- --------- -------- ---------- ------ ---------- -- ---------- ---------- --- -------- ----------
  312                                                                                 CH1606                                                                                                                                                          12-11-99                
                                                                                      AWARD                                                                                                                                                                                   

  FILE NUMBER XXX XX XXXX-00                                                                                                                      NAME                                            M/R                                                                         
                                                                                                                                                  XXXXXXXXX                                       STATUS                                                                      

  REM ENT XX-XX                                                                       DELIM DATE                                                                             DLC                                                           DLP                                
                                                                                      XX-XX-XX                                                                               XX-XX-XX                                                      XX-XX-XX                           

  LAST ACTIVITY XXX XX-XX-XX                                                                                                                      END PRODUCT                                                                PWR-ATTY                                         
                                                                                                                                                  XXX-XXXX                                                                   XXXXXX                                           

  CLEAR CONTROL X                                                                                      FACILITY                                                     OBJ XXX                       COURSE                                                             PROG CHG 
                                                                                                       X-X-XXXX-XX                                                                                XXX                                                                X        

  ELIG STAT XXXXXXXXXX                                                                                                          DATE OF                                                           ADD XX                                                             DELETE   
                                                                                                                                ELIG                                                                                                                                 XX       
                                                                                                                                XX-XX-XX                                                                                                                                      

                                                                                                                                                                                                                                                                              

  BEGINNING                                                                           NO PAY                                                      TYP         TNG                       TOTAL              HOURS                                                 O            KICKER

  DATE                                                                       RSN      DATE                                      RSN               TNG         TME                       RATE               T                 NO                                  R            RATE

  XX-XX-XX                                                                   XX       XX-XX-XX                                  XX                X           X                         XXXX.XX            X                 XX                                  X            XXXX.XX

  XX-XX-XX                                                                   XX       XX-XX-XX                                  XX                X           X                         XXXX.XX            X                 XX                                  X            XXXX.XX

  XX-XX-XX                                                                   XX       XX-XX-XX                                  XX                X           X                         XXXX.XX            X                 XX                                  X            XXXX.XX

  XX-XX-XX                                                                   XX       XX-XX-XX                                  XX                X           X                         XXXX.XX            X                 XX                                  X            XXXX.XX

  XX-XX-XX                                                                   XX       XX-XX-XX                                  XX                X           X                         XXXX.XX            X                 XX                                  X            XXXX.XX

  XX-XX-XX                                                                   XX       XX-XX-XX                                  XX                X           X                         XXXX.XX            X                 XX                                  X            XXXX.XX

  XX-XX-XX                                                                   XX       XX-XX-XX                                  XX                X           X                         XXXX.XX            X                 XX                                  X            XXXX.XX

  XX-XX-XX                                                                   XX       XX-XX-XX                                  XX                X           X                         XXXX.XX            X                 XX                                  X            XXXX.XX

  XX-XX-XX                                                                   XX       XX-XX-XX                                  XX                X           X                         XXXX.XX            X                 XX                                  X            XXXX.XX

  XX-XX-XX                                                                   XX       XX-XX-XX                                  XX                X           X                         XXXX.XX            X                 XX                                  X            XXXX.XX

  STOP XX-XX-XX                                                                                  RSN                                       SUSP                     RESUME X                               SUPPRESS                                                           
                                                                                                 XX                                        XX                                                              LETTER X                                                           

  DEV MIT CIR X                                                                                                      6 CR HR                                                                                          POT                                                     
                                                                                                                     EXC DATE                                                                                         SCH                                                     
                                                                                                                     XX-XX-XX                                                                                         LIAB X                                                  

  MSG XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX                                                                                                                                                                                  NEXT                               
                                                                                                                                                                                                                                           SCREEN                             

  XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX                                                                                                                                                                                                    

  XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX                                                                                                                                                                                                    
  -------------------------------------------------------------------------- ----- -- ---------- ----- ------------- ---------- ---------- ------ ----------- ----- -------- ---------- --------- -------- ---------- ------ ---------- -- ---------- ---------- --- -------- ----------

# The 312 Screen Display

The following table provides a brief description of all fields on the
312 screen. Rules and edits for entering data in the entry fields are in
the second table. Generally, the information displayed when you first
access the 312 screen is from the master record. The few exceptions are
noted in the descriptions.

+---------------------+------------------------------------------------+
| **Field Name**      | **Description**                                |
+---------------------+------------------------------------------------+
|                     |                                                |
+---------------------+------------------------------------------------+
| date                | Current date in MM DD YY format.               |
+---------------------+------------------------------------------------+
|                     |                                                |
+---------------------+------------------------------------------------+
| FILE NUMBER (and    | The claimant's file number in XXX XX XXXX or   |
| payee)              | XX XXX XXX format. It is followed by the Payee |
|                     | Number (always 00 in the Chapter 1606 system)  |
+---------------------+------------------------------------------------+
|                     |                                                |
+---------------------+------------------------------------------------+
| NAME                | The payee's stub name (first and middle        |
|                     | initial and 1^st^ five letters of last name)   |
|                     | in X X XXXXX or X XXXXX format.                |
+---------------------+------------------------------------------------+
|                     |                                                |
+---------------------+------------------------------------------------+
| M/R STATUS          | The current master record status. The possible |
|                     | displays are:                                  |
|                     |                                                |
|                     | > RUNNING                                      |
|                     | >                                              |
|                     | > D-ACCT REC                                   |
|                     | >                                              |
|                     | > TERMINATED                                   |
|                     | >                                              |
|                     | > C/E ISSUED                                   |
|                     | >                                              |
|                     | > DISALLOWED                                   |
|                     | >                                              |
|                     | > Spaces (on original awards)                  |
|                     | >                                              |
|                     | > SUSP                                         |
|                     |                                                |
|                     | NOTE 1: There is really no Suspended master    |
|                     | record status. A Suspended record is one that  |
|                     | is Running, but payment status is suspended.   |
|                     | Since that is a technicality of importance     |
|                     | only to behind the scenes processing, SUSP is  |
|                     | displayed in M/R Status.                       |
|                     |                                                |
|                     | NOTE 2: Master Record Status P (Purged) is not |
|                     | displayed on the 312 because access to the 312 |
|                     | screen is prevented when a record has been     |
|                     | purged.                                        |
+---------------------+------------------------------------------------+

+---------------------+------------------------------------------------+
| **Field Name**      | **Description**                                |
+---------------------+------------------------------------------------+
|                     |                                                |
+---------------------+------------------------------------------------+
| REM ENT             | The claimant's remaining months and days of    |
|                     | entitlement in MM-DD format.                   |
| (MOS)               |                                                |
|                     | NOTE: This is initially displayed from the     |
| (DAYS)              | master record. However, it is recomputed       |
|                     | during GAD/GAP processing..                    |
+---------------------+------------------------------------------------+
|                     |                                                |
+---------------------+------------------------------------------------+
| DELIM DATE          | The end of the claimant's eligibility period.  |
|                     |                                                |
|                     | NOTE: This date will be displayed from the     |
|                     | master record unless it has been recomputed on |
|                     | the 310 screen before accessing the 312        |
|                     | screen.                                        |
+---------------------+------------------------------------------------+
|                     |                                                |
+---------------------+------------------------------------------------+
| DLC                 | The day following the last date for which      |
|                     | certification has been processed, displayed as |
|                     | MM-DD-YY.                                      |
+---------------------+------------------------------------------------+
|                     |                                                |
+---------------------+------------------------------------------------+
| DLP                 | The day following the last date for which      |
|                     | payment has been processed, displayed as       |
|                     | MM-DD-YY.                                      |
+---------------------+------------------------------------------------+
|                     |                                                |
+---------------------+------------------------------------------------+
| LAST ACTIVITY TYPE  | Displays the last activity in the record and   |
| DATE                | the date of that activity from the Transaction |
|                     | History portion of the master record.          |
+---------------------+------------------------------------------------+
|                     |                                                |
+---------------------+------------------------------------------------+
| END PRODUCT and     | Displays the current End Product code from the |
| BENEFIT             | Pending Issue File.                            |
|                     |                                                |
|                     | Benefit is always displayed as "1606"          |
+---------------------+------------------------------------------------+
|                     |                                                |
+---------------------+------------------------------------------------+
| PWR-ATTY            | Displays the text abbreviation of the          |
|                     | claimant's Power of Attorney if it is a        |
|                     | National Service Organization. Displays "NONE" |
|                     | if none has been entered.                      |
+---------------------+------------------------------------------------+
|                     |                                                |
+---------------------+------------------------------------------------+
| CLEAR CONTROL       | Displays the entered value.                    |
+---------------------+------------------------------------------------+
|                     |                                                |
+---------------------+------------------------------------------------+
| FACILITY            | Displays the 8 digit Facility Code in          |
|                     |                                                |
|                     | X-X-XXXX-XX format.                            |
+---------------------+------------------------------------------------+
|                     |                                                |
+---------------------+------------------------------------------------+
| OBJ                 | Initially displays the claimant's education    |
|                     | objective code from the master record.         |
+---------------------+------------------------------------------------+
|                     |                                                |
+---------------------+------------------------------------------------+
| COURSE              | Displays the claimant's current education      |
|                     | program course code from the master record.    |
+---------------------+------------------------------------------------+

+---------------------+---+------------------------------------------------+
| **Field Name**      |   | **Description**                                |
+---------------------+---+------------------------------------------------+
|                     |   |                                                |
+---------------------+---+------------------------------------------------+
| PROG CHG            | D |                                                |
|                     | i |                                                |
|                     | s |                                                |
|                     | p |                                                |
|                     | l |                                                |
|                     | a |                                                |
|                     | y |                                                |
|                     | s |                                                |
|                     | t |                                                |
|                     | h |                                                |
|                     | e |                                                |
|                     | n |                                                |
|                     | u |                                                |
|                     | m |                                                |
|                     | b |                                                |
|                     | e |                                                |
|                     | r |                                                |
|                     | ( |                                                |
|                     | 1 |                                                |
|                     | - |                                                |
|                     | 9 |                                                |
|                     | ) |                                                |
|                     | o |                                                |
|                     | f |                                                |
|                     | p |                                                |
|                     | r |                                                |
|                     | o |                                                |
|                     | g |                                                |
|                     | r |                                                |
|                     | a |                                                |
|                     | m |                                                |
|                     | c |                                                |
|                     | h |                                                |
|                     | a |                                                |
|                     | n |                                                |
|                     | g |                                                |
|                     | e |                                                |
|                     | s |                                                |
|                     | f |                                                |
|                     | o |                                                |
|                     | r |                                                |
|                     | w |                                                |
|                     | h |                                                |
|                     | i |                                                |
|                     | c |                                                |
|                     | h |                                                |
|                     | t |                                                |
|                     | h |                                                |
|                     | e |                                                |
|                     | c |                                                |
|                     | l |                                                |
|                     | a |                                                |
|                     | i |                                                |
|                     | m |                                                |
|                     | a |                                                |
|                     | n |                                                |
|                     | t |                                                |
|                     | h |                                                |
|                     | a |                                                |
|                     | s |                                                |
|                     | b |                                                |
|                     | e |                                                |
|                     | e |                                                |
|                     | n |                                                |
|                     | c |                                                |
|                     | h |                                                |
|                     | a |                                                |
|                     | r |                                                |
|                     | g |                                                |
|                     | e |                                                |
|                     | d |                                                |
|                     | . |                                                |
+---------------------+---+------------------------------------------------+
|                     |   |                                                |
+---------------------+---+------------------------------------------------+
| ## ELIG STAT        | D |                                                |
|                     | i |                                                |
|                     | s |                                                |
|                     | p |                                                |
|                     | l |                                                |
|                     | a |                                                |
|                     | y |                                                |
|                     | s |                                                |
|                     | t |                                                |
|                     | h |                                                |
|                     | e |                                                |
|                     | c |                                                |
|                     | u |                                                |
|                     | r |                                                |
|                     | r |                                                |
|                     | e |                                                |
|                     | n |                                                |
|                     | t |                                                |
|                     | b |                                                |
|                     | a |                                                |
|                     | s |                                                |
|                     | i |                                                |
|                     | c |                                                |
|                     | E |                                                |
|                     | l |                                                |
|                     | i |                                                |
|                     | g |                                                |
|                     | i |                                                |
|                     | b |                                                |
|                     | i |                                                |
|                     | l |                                                |
|                     | i |                                                |
|                     | t |                                                |
|                     | y |                                                |
|                     | S |                                                |
|                     | t |                                                |
|                     | a |                                                |
|                     | t |                                                |
|                     | u |                                                |
|                     | s |                                                |
|                     | f |                                                |
|                     | r |                                                |
|                     | o |                                                |
|                     | m |                                                |
|                     | t |                                                |
|                     | h |                                                |
|                     | e |                                                |
|                     | D |                                                |
|                     | M |                                                |
|                     | D |                                                |
|                     | C |                                                |
|                     | e |                                                |
|                     | l |                                                |
|                     | i |                                                |
|                     | g |                                                |
|                     | i |                                                |
|                     | b |                                                |
|                     | i |                                                |
|                     | l |                                                |
|                     | i |                                                |
|                     | t |                                                |
|                     | y |                                                |
|                     | r |                                                |
|                     | e |                                                |
|                     | c |                                                |
|                     | o |                                                |
|                     | r |                                                |
|                     | d |                                                |
|                     | . |                                                |
|                     | O |                                                |
|                     | n |                                                |
|                     | e |                                                |
|                     | o |                                                |
|                     | f |                                                |
|                     | t |                                                |
|                     | h |                                                |
|                     | e |                                                |
|                     | f |                                                |
|                     | o |                                                |
|                     | l |                                                |
|                     | l |                                                |
|                     | o |                                                |
|                     | w |                                                |
|                     | i |                                                |
|                     | n |                                                |
|                     | g |                                                |
|                     | w |                                                |
|                     | i |                                                |
|                     | l |                                                |
|                     | l |                                                |
|                     | b |                                                |
|                     | e |                                                |
|                     | d |                                                |
|                     | i |                                                |
|                     | s |                                                |
|                     | p |                                                |
|                     | l |                                                |
|                     | a |                                                |
|                     | y |                                                |
|                     | e |                                                |
|                     | d |                                                |
|                     | : |                                                |
|                     |   |                                                |
|                     | N |                                                |
|                     | O |                                                |
|                     | T |                                                |
|                     | E |                                                |
|                     | L |                                                |
|                     | I |                                                |
|                     | G |                                                |
|                     | I |                                                |
|                     | B |                                                |
|                     | L |                                                |
|                     | E |                                                |
|                     |   |                                                |
|                     | E |                                                |
|                     | L |                                                |
|                     | I |                                                |
|                     | G |                                                |
|                     | I |                                                |
|                     | B |                                                |
|                     | L |                                                |
|                     | E |                                                |
|                     |   |                                                |
|                     | E |                                                |
|                     | L |                                                |
|                     | I |                                                |
|                     | G |                                                |
|                     | R |                                                |
|                     | E |                                                |
|                     | T |                                                |
|                     | A |                                                |
|                     | I |                                                |
|                     | N |                                                |
|                     | E |                                                |
|                     | D |                                                |
|                     |   |                                                |
|                     | E |                                                |
|                     | L |                                                |
|                     | I |                                                |
|                     | G |                                                |
|                     | S |                                                |
|                     | U |                                                |
|                     | S |                                                |
|                     | P |                                                |
|                     |   |                                                |
|                     | E |                                                |
|                     | L |                                                |
|                     | I |                                                |
|                     | G |                                                |
|                     | T |                                                |
|                     | E |                                                |
|                     | R |                                                |
|                     | M |                                                |
|                     |   |                                                |
|                     | N |                                                |
|                     | O |                                                |
|                     | T |                                                |
|                     | E |                                                |
|                     | : |                                                |
|                     | T |                                                |
|                     | h |                                                |
|                     | e |                                                |
|                     | c |                                                |
|                     | u |                                                |
|                     | r |                                                |
|                     | r |                                                |
|                     | e |                                                |
|                     | n |                                                |
|                     | t |                                                |
|                     | D |                                                |
|                     | M |                                                |
|                     | D |                                                |
|                     | C |                                                |
|                     | s |                                                |
|                     | t |                                                |
|                     | a |                                                |
|                     | t |                                                |
|                     | u |                                                |
|                     | s |                                                |
|                     | w |                                                |
|                     | i |                                                |
|                     | l |                                                |
|                     | l |                                                |
|                     | b |                                                |
|                     | e |                                                |
|                     | d |                                                |
|                     | i |                                                |
|                     | s |                                                |
|                     | p |                                                |
|                     | l |                                                |
|                     | a |                                                |
|                     | y |                                                |
|                     | e |                                                |
|                     | d |                                                |
|                     | r |                                                |
|                     | e |                                                |
|                     | g |                                                |
|                     | a |                                                |
|                     | r |                                                |
|                     | d |                                                |
|                     | l |                                                |
|                     | e |                                                |
|                     | s |                                                |
|                     | s |                                                |
|                     | o |                                                |
|                     | f |                                                |
|                     | o |                                                |
|                     | v |                                                |
|                     | e |                                                |
|                     | r |                                                |
|                     | r |                                                |
|                     | i |                                                |
|                     | d |                                                |
|                     | e |                                                |
|                     | s |                                                |
|                     | u |                                                |
|                     | s |                                                |
|                     | e |                                                |
|                     | d |                                                |
|                     | o |                                                |
|                     | n |                                                |
|                     | t |                                                |
|                     | h |                                                |
|                     | e |                                                |
|                     | 3 |                                                |
|                     | 1 |                                                |
|                     | 0 |                                                |
|                     | s |                                                |
|                     | c |                                                |
|                     | r |                                                |
|                     | e |                                                |
|                     | e |                                                |
|                     | n |                                                |
|                     | . |                                                |
+---------------------+---+------------------------------------------------+
|                     |   |                                                |
+---------------------+---+------------------------------------------------+
| DATE OF ELIG        | T |                                                |
|                     | h |                                                |
|                     | e |                                                |
|                     | c |                                                |
|                     | l |                                                |
|                     | a |                                                |
|                     | i |                                                |
|                     | m |                                                |
|                     | a |                                                |
|                     | n |                                                |
|                     | t |                                                |
|                     | ' |                                                |
|                     | s |                                                |
|                     | d |                                                |
|                     | a |                                                |
|                     | t |                                                |
|                     | e |                                                |
|                     | o |                                                |
|                     | f |                                                |
|                     | b |                                                |
|                     | a |                                                |
|                     | s |                                                |
|                     | i |                                                |
|                     | c |                                                |
|                     | e |                                                |
|                     | l |                                                |
|                     | i |                                                |
|                     | g |                                                |
|                     | i |                                                |
|                     | b |                                                |
|                     | i |                                                |
|                     | l |                                                |
|                     | i |                                                |
|                     | t |                                                |
|                     | y |                                                |
|                     | w |                                                |
|                     | i |                                                |
|                     | l |                                                |
|                     | l |                                                |
|                     | b |                                                |
|                     | e |                                                |
|                     | d |                                                |
|                     | i |                                                |
|                     | s |                                                |
|                     | p |                                                |
|                     | l |                                                |
|                     | a |                                                |
|                     | y |                                                |
|                     | e |                                                |
|                     | d |                                                |
|                     | i |                                                |
|                     | n |                                                |
|                     | M |                                                |
|                     | M |                                                |
|                     | - |                                                |
|                     | D |                                                |
|                     | D |                                                |
|                     | - |                                                |
|                     | Y |                                                |
|                     | Y |                                                |
|                     | f |                                                |
|                     | o |                                                |
|                     | r |                                                |
|                     | m |                                                |
|                     | a |                                                |
|                     | t |                                                |
|                     | . |                                                |
+---------------------+---+------------------------------------------------+
|                     |   |                                                |
+---------------------+---+------------------------------------------------+
| ADD                 | T |                                                |
|                     | h |                                                |
|                     | i |                                                |
|                     | s |                                                |
|                     | i |                                                |
|                     | s |                                                |
|                     | a |                                                |
|                     | n |                                                |
|                     | e |                                                |
|                     | n |                                                |
|                     | t |                                                |
|                     | r |                                                |
|                     | y |                                                |
|                     | f |                                                |
|                     | i |                                                |
|                     | e |                                                |
|                     | l |                                                |
|                     | d |                                                |
|                     | o |                                                |
|                     | n |                                                |
|                     | l |                                                |
|                     | y |                                                |
|                     | . |                                                |
|                     | D |                                                |
|                     | i |                                                |
|                     | s |                                                |
|                     | p |                                                |
|                     | l |                                                |
|                     | a |                                                |
|                     | y |                                                |
|                     | s |                                                |
|                     | b |                                                |
|                     | l |                                                |
|                     | a |                                                |
|                     | n |                                                |
|                     | k |                                                |
|                     | s |                                                |
|                     | . |                                                |
+---------------------+---+------------------------------------------------+
|                     |   |                                                |
+---------------------+---+------------------------------------------------+
| DELETE              | T |                                                |
|                     | h |                                                |
|                     | i |                                                |
|                     | s |                                                |
|                     | i |                                                |
|                     | s |                                                |
|                     | a |                                                |
|                     | n |                                                |
|                     | e |                                                |
|                     | n |                                                |
|                     | t |                                                |
|                     | r |                                                |
|                     | y |                                                |
|                     | f |                                                |
|                     | i |                                                |
|                     | e |                                                |
|                     | l |                                                |
|                     | d |                                                |
|                     | o |                                                |
|                     | n |                                                |
|                     | l |                                                |
|                     | y |                                                |
|                     | . |                                                |
|                     | D |                                                |
|                     | i |                                                |
|                     | s |                                                |
|                     | p |                                                |
|                     | l |                                                |
|                     | a |                                                |
|                     | y |                                                |
|                     | s |                                                |
|                     | b |                                                |
|                     | l |                                                |
|                     | a |                                                |
|                     | n |                                                |
|                     | k |                                                |
|                     | s |                                                |
|                     | . |                                                |
+---------------------+---+------------------------------------------------+
|                     |   |                                                |
+---------------------+---+------------------------------------------------+
| **The following     |   |                                                |
| fields can occur up |   |                                                |
| to 10 times. Data   |   |                                                |
| from the master     |   |                                                |
| record will be      |   |                                                |
| displayed in lines  |   |                                                |
| 1 through 4. The    |   |                                                |
| remaining 6 lines   |   |                                                |
| are for data entry  |   |                                                |
| only.**             |   |                                                |
|                     |   |                                                |
| **If fewer than 4   |   |                                                |
| award lines are in  |   |                                                |
| the master record,  |   |                                                |
| additional lines    |   |                                                |
| become available    |   |                                                |
| for data entry. In  |   |                                                |
| no circumstance can |   |                                                |
| more than 10 award  |   |                                                |
| lines be entered on |   |                                                |
| one award action.** |   |                                                |
+---------------------+---+------------------------------------------------+
|                     |   |                                                |
+---------------------+---+------------------------------------------------+
| BEGINNING DATE      | T |                                                |
|                     | h |                                                |
|                     | e |                                                |
|                     | f |                                                |
|                     | i |                                                |
|                     | r |                                                |
|                     | s |                                                |
|                     | t |                                                |
|                     | d |                                                |
|                     | a |                                                |
|                     | t |                                                |
|                     | e |                                                |
|                     | o |                                                |
|                     | f |                                                |
|                     | a |                                                |
|                     | n |                                                |
|                     | a |                                                |
|                     | w |                                                |
|                     | a |                                                |
|                     | r |                                                |
|                     | d |                                                |
|                     | l |                                                |
|                     | i |                                                |
|                     | n |                                                |
|                     | e |                                                |
|                     | o |                                                |
|                     | r |                                                |
|                     | t |                                                |
|                     | h |                                                |
|                     | e |                                                |
|                     | e |                                                |
|                     | f |                                                |
|                     | f |                                                |
|                     | e |                                                |
|                     | c |                                                |
|                     | t |                                                |
|                     | i |                                                |
|                     | v |                                                |
|                     | e |                                                |
|                     | d |                                                |
|                     | a |                                                |
|                     | t |                                                |
|                     | e |                                                |
|                     | o |                                                |
|                     | f |                                                |
|                     | a |                                                |
|                     | n |                                                |
|                     | a |                                                |
|                     | w |                                                |
|                     | a |                                                |
|                     | r |                                                |
|                     | d |                                                |
|                     | c |                                                |
|                     | h |                                                |
|                     | a |                                                |
|                     | n |                                                |
|                     | g |                                                |
|                     | e |                                                |
|                     | , |                                                |
|                     | i |                                                |
|                     | n |                                                |
|                     | M |                                                |
|                     | M |                                                |
|                     | - |                                                |
|                     | D |                                                |
|                     | D |                                                |
|                     | - |                                                |
|                     | Y |                                                |
|                     | Y |                                                |
|                     | f |                                                |
|                     | o |                                                |
|                     | r |                                                |
|                     | m |                                                |
|                     | a |                                                |
|                     | t |                                                |
|                     | . |                                                |
+---------------------+---+------------------------------------------------+
|                     |   |                                                |
+---------------------+---+------------------------------------------------+
| ### BEGINNING RSN   | T |                                                |
|                     | h |                                                |
|                     | e |                                                |
|                     | r |                                                |
|                     | e |                                                |
|                     | a |                                                |
|                     | s |                                                |
|                     | o |                                                |
|                     | n |                                                |
|                     | c |                                                |
|                     | o |                                                |
|                     | d |                                                |
|                     | e |                                                |
|                     | t |                                                |
|                     | h |                                                |
|                     | a |                                                |
|                     | t |                                                |
|                     | c |                                                |
|                     | o |                                                |
|                     | r |                                                |
|                     | r |                                                |
|                     | e |                                                |
|                     | s |                                                |
|                     | p |                                                |
|                     | o |                                                |
|                     | n |                                                |
|                     | d |                                                |
|                     | s |                                                |
|                     | w |                                                |
|                     | i |                                                |
|                     | t |                                                |
|                     | h |                                                |
|                     | t |                                                |
|                     | h |                                                |
|                     | e |                                                |
|                     | B |                                                |
|                     | e |                                                |
|                     | g |                                                |
|                     | i |                                                |
|                     | n |                                                |
|                     | n |                                                |
|                     | i |                                                |
|                     | n |                                                |
|                     | g |                                                |
|                     | D |                                                |
|                     | a |                                                |
|                     | t |                                                |
|                     | e |                                                |
|                     | . |                                                |
|                     |   |                                                |
|                     | S |                                                |
|                     | e |                                                |
|                     | e |                                                |
|                     | A |                                                |
|                     | p |                                                |
|                     | p |                                                |
|                     | e |                                                |
|                     | n |                                                |
|                     | d |                                                |
|                     | i |                                                |
|                     | x |                                                |
|                     | A |                                                |
|                     | f |                                                |
|                     | o |                                                |
|                     | r |                                                |
|                     | R |                                                |
|                     | e |                                                |
|                     | a |                                                |
|                     | s |                                                |
|                     | o |                                                |
|                     | n |                                                |
|                     | C |                                                |
|                     | o |                                                |
|                     | d |                                                |
|                     | e |                                                |
|                     | d |                                                |
|                     | e |                                                |
|                     | f |                                                |
|                     | i |                                                |
|                     | n |                                                |
|                     | i |                                                |
|                     | t |                                                |
|                     | i |                                                |
|                     | o |                                                |
|                     | n |                                                |
|                     | s |                                                |
|                     | . |                                                |
+---------------------+---+------------------------------------------------+
|                     |   |                                                |
+---------------------+---+------------------------------------------------+
| ### NO PAY DATE     | T |                                                |
|                     | h |                                                |
|                     | e |                                                |
|                     | d |                                                |
|                     | a |                                                |
|                     | y |                                                |
|                     | f |                                                |
|                     | o |                                                |
|                     | l |                                                |
|                     | l |                                                |
|                     | o |                                                |
|                     | w |                                                |
|                     | i |                                                |
|                     | n |                                                |
|                     | g |                                                |
|                     | t |                                                |
|                     | h |                                                |
|                     | e |                                                |
|                     | l |                                                |
|                     | a |                                                |
|                     | s |                                                |
|                     | t |                                                |
|                     | d |                                                |
|                     | a |                                                |
|                     | y |                                                |
|                     | o |                                                |
|                     | f |                                                |
|                     | a |                                                |
|                     | n |                                                |
|                     | a |                                                |
|                     | w |                                                |
|                     | a |                                                |
|                     | r |                                                |
|                     | d |                                                |
|                     | p |                                                |
|                     | e |                                                |
|                     | r |                                                |
|                     | i |                                                |
|                     | o |                                                |
|                     | d |                                                |
|                     | o |                                                |
|                     | r |                                                |
|                     | t |                                                |
|                     | h |                                                |
|                     | e |                                                |
|                     | d |                                                |
|                     | a |                                                |
|                     | t |                                                |
|                     | e |                                                |
|                     | o |                                                |
|                     | f |                                                |
|                     | t |                                                |
|                     | e |                                                |
|                     | r |                                                |
|                     | m |                                                |
|                     | i |                                                |
|                     | n |                                                |
|                     | a |                                                |
|                     | t |                                                |
|                     | i |                                                |
|                     | o |                                                |
|                     | n |                                                |
|                     | . |                                                |
|                     | L |                                                |
|                     | i |                                                |
|                     | t |                                                |
|                     | e |                                                |
|                     | r |                                                |
|                     | a |                                                |
|                     | l |                                                |
|                     | l |                                                |
|                     | y |                                                |
|                     | t |                                                |
|                     | h |                                                |
|                     | i |                                                |
|                     | s |                                                |
|                     | i |                                                |
|                     | s |                                                |
|                     | t |                                                |
|                     | h |                                                |
|                     | e |                                                |
|                     | f |                                                |
|                     | i |                                                |
|                     | r |                                                |
|                     | s |                                                |
|                     | t |                                                |
|                     | d |                                                |
|                     | a |                                                |
|                     | t |                                                |
|                     | e |                                                |
|                     | o |                                                |
|                     | f |                                                |
|                     | " |                                                |
|                     | n |                                                |
|                     | o |                                                |
|                     | p |                                                |
|                     | a |                                                |
|                     | y |                                                |
|                     | m |                                                |
|                     | e |                                                |
|                     | n |                                                |
|                     | t |                                                |
|                     | " |                                                |
|                     | . |                                                |
|                     | I |                                                |
|                     | t |                                                |
|                     | i |                                                |
|                     | s |                                                |
|                     | d |                                                |
|                     | i |                                                |
|                     | s |                                                |
|                     | p |                                                |
|                     | l |                                                |
|                     | a |                                                |
|                     | y |                                                |
|                     | e |                                                |
|                     | d |                                                |
|                     | i |                                                |
|                     | n |                                                |
|                     | M |                                                |
|                     | M |                                                |
|                     | - |                                                |
|                     | D |                                                |
|                     | D |                                                |
|                     | - |                                                |
|                     | Y |                                                |
|                     | Y |                                                |
|                     | f |                                                |
|                     | o |                                                |
|                     | r |                                                |
|                     | m |                                                |
|                     | a |                                                |
|                     | t |                                                |
|                     | . |                                                |
+---------------------+---+------------------------------------------------+
|                     |   |                                                |
+---------------------+---+------------------------------------------------+
| ### NO PAY RSN      | T |                                                |
|                     | h |                                                |
|                     | e |                                                |
|                     | r |                                                |
|                     | e |                                                |
|                     | a |                                                |
|                     | s |                                                |
|                     | o |                                                |
|                     | n |                                                |
|                     | c |                                                |
|                     | o |                                                |
|                     | d |                                                |
|                     | e |                                                |
|                     | t |                                                |
|                     | h |                                                |
|                     | a |                                                |
|                     | t |                                                |
|                     | c |                                                |
|                     | o |                                                |
|                     | r |                                                |
|                     | r |                                                |
|                     | e |                                                |
|                     | s |                                                |
|                     | p |                                                |
|                     | o |                                                |
|                     | n |                                                |
|                     | d |                                                |
|                     | s |                                                |
|                     | w |                                                |
|                     | i |                                                |
|                     | t |                                                |
|                     | h |                                                |
|                     | t |                                                |
|                     | h |                                                |
|                     | e |                                                |
|                     | N |                                                |
|                     | o |                                                |
|                     | P |                                                |
|                     | a |                                                |
|                     | y |                                                |
|                     | D |                                                |
|                     | a |                                                |
|                     | t |                                                |
|                     | e |                                                |
|                     | . |                                                |
|                     |   |                                                |
|                     | S |                                                |
|                     | e |                                                |
|                     | e |                                                |
|                     | A |                                                |
|                     | p |                                                |
|                     | p |                                                |
|                     | e |                                                |
|                     | n |                                                |
|                     | d |                                                |
|                     | i |                                                |
|                     | x |                                                |
|                     | A |                                                |
|                     | f |                                                |
|                     | o |                                                |
|                     | r |                                                |
|                     | t |                                                |
|                     | h |                                                |
|                     | e |                                                |
|                     | R |                                                |
|                     | e |                                                |
|                     | a |                                                |
|                     | s |                                                |
|                     | o |                                                |
|                     | n |                                                |
|                     | C |                                                |
|                     | o |                                                |
|                     | d |                                                |
|                     | e |                                                |
|                     | d |                                                |
|                     | e |                                                |
|                     | f |                                                |
|                     | i |                                                |
|                     | n |                                                |
|                     | i |                                                |
|                     | t |                                                |
|                     | i |                                                |
|                     | o |                                                |
|                     | n |                                                |
|                     | s |                                                |
|                     | . |                                                |
+---------------------+---+------------------------------------------------+
|                     |   |                                                |
+---------------------+---+------------------------------------------------+
| TYP TNG             | D |                                                |
|                     | i |                                                |
|                     | s |                                                |
|                     | p |                                                |
|                     | l |                                                |
|                     | a |                                                |
|                     | y |                                                |
|                     | s |                                                |
|                     | t |                                                |
|                     | h |                                                |
|                     | e |                                                |
|                     | c |                                                |
|                     | o |                                                |
|                     | d |                                                |
|                     | e |                                                |
|                     | f |                                                |
|                     | o |                                                |
|                     | r |                                                |
|                     | t |                                                |
|                     | h |                                                |
|                     | e |                                                |
|                     | t |                                                |
|                     | y |                                                |
|                     | p |                                                |
|                     | e |                                                |
|                     | o |                                                |
|                     | f |                                                |
|                     | t |                                                |
|                     | r |                                                |
|                     | a |                                                |
|                     | i |                                                |
|                     | n |                                                |
|                     | i |                                                |
|                     | n |                                                |
|                     | g |                                                |
|                     | . |                                                |
|                     | S |                                                |
|                     | e |                                                |
|                     | e |                                                |
|                     | t |                                                |
|                     | h |                                                |
|                     | e |                                                |
|                     | d |                                                |
|                     | a |                                                |
|                     | t |                                                |
|                     | a |                                                |
|                     | e |                                                |
|                     | n |                                                |
|                     | t |                                                |
|                     | r |                                                |
|                     | y |                                                |
|                     | t |                                                |
|                     | a |                                                |
|                     | b |                                                |
|                     | l |                                                |
|                     | e |                                                |
|                     | f |                                                |
|                     | o |                                                |
|                     | r |                                                |
|                     | t |                                                |
|                     | h |                                                |
|                     | e |                                                |
|                     | d |                                                |
|                     | e |                                                |
|                     | f |                                                |
|                     | i |                                                |
|                     | n |                                                |
|                     | i |                                                |
|                     | t |                                                |
|                     | i |                                                |
|                     | o |                                                |
|                     | n |                                                |
|                     | s |                                                |
|                     | o |                                                |
|                     | f |                                                |
|                     | t |                                                |
|                     | h |                                                |
|                     | e |                                                |
|                     | c |                                                |
|                     | o |                                                |
|                     | d |                                                |
|                     | e |                                                |
|                     | s |                                                |
|                     | . |                                                |
+---------------------+---+------------------------------------------------+

+------------------+---------------------------------------------------+
| **Field Name**   | **Description**                                   |
+------------------+---------------------------------------------------+
|                  |                                                   |
+------------------+---------------------------------------------------+
| ### TNG TME      | Displays the training time code. See the data     |
|                  | entry table for the definitions of the codes.     |
+------------------+---------------------------------------------------+
|                  |                                                   |
+------------------+---------------------------------------------------+
| TOTAL RATE       | Displays the total monthly rate (including        |
|                  | kicker, if any) in                                |
|                  |                                                   |
|                  | 9999.99 format.                                   |
+------------------+---------------------------------------------------+
|                  |                                                   |
+------------------+---------------------------------------------------+
| ##               | Displays the type code and number of hours for    |
| # HOURS T (type) | which a claimant is enrolled. See the data entry  |
|  and NO (number) | table for type code values                        |
+------------------+---------------------------------------------------+
|                  |                                                   |
+------------------+---------------------------------------------------+
| ### OR (Awar     | Displays the Award Line override code. See the    |
| d line override) | data entry table for values.                      |
+------------------+---------------------------------------------------+
|                  |                                                   |
+------------------+---------------------------------------------------+
| ### KICKER RATE  | Displays the monthly kicker rate, if any, in      |
|                  | 9999.99 format.                                   |
+------------------+---------------------------------------------------+
|                  |                                                   |
+------------------+---------------------------------------------------+
| **The following  |                                                   |
| fields occur     |                                                   |
| only once on the |                                                   |
| screen.**        |                                                   |
+------------------+---------------------------------------------------+
|                  |                                                   |
+------------------+---------------------------------------------------+
| STOP             | No display. Used only for data entry if STOP      |
|                  | command has been used to access the 312 screen.   |
+------------------+---------------------------------------------------+
|                  |                                                   |
+------------------+---------------------------------------------------+
| ### DATE         | No display. Used only for data entry if STOP      |
|                  | command has been used to access the 312 screen.   |
+------------------+---------------------------------------------------+
|                  |                                                   |
+------------------+---------------------------------------------------+
| ### RSN          | No display. Used only for data entry if STOP      |
|                  | command has been used to access the 312 screen.   |
+------------------+---------------------------------------------------+
|                  |                                                   |
+------------------+---------------------------------------------------+
| SUSPEND          | No display. Used only for data entry if SUSP      |
|                  | command has been used to access the 312 screen.   |
+------------------+---------------------------------------------------+
|                  |                                                   |
+------------------+---------------------------------------------------+
| ### RESUME       | No display. Used only for data entry when RESU    |
|                  | command has been used to access the 312 screen.   |
+------------------+---------------------------------------------------+
|                  |                                                   |
+------------------+---------------------------------------------------+
| ###              | No display. Used as data entry to suppress system |
|  SUPPRESS LETTER | generated letter.                                 |
+------------------+---------------------------------------------------+
|                  |                                                   |
+------------------+---------------------------------------------------+
| DEV MIT CIRC     | No display. Used for data entry only.             |
+------------------+---------------------------------------------------+
|                  |                                                   |
+------------------+---------------------------------------------------+
| ###              | Displays the date the 6 credit hour exclusion was |
| 6 CR HR EXC DATE | granted in MM-DD-YY format.                       |
+------------------+---------------------------------------------------+
|                  |                                                   |
+------------------+---------------------------------------------------+
| ### POT SCH LIAB | No display. Used for data entry only.             |
+------------------+---------------------------------------------------+
|                  |                                                   |
+------------------+---------------------------------------------------+
| ### MSG          | Displays up to 55 characters of text entered by   |
|                  | the operator.                                     |
+------------------+---------------------------------------------------+
|                  |                                                   |
+------------------+---------------------------------------------------+
| ### NEXT SCREEN  | No initial display.                               |
+------------------+---------------------------------------------------+
|                  |                                                   |
+------------------+---------------------------------------------------+
| ### message line | A 160 character field used to display system      |
|                  | generated information and error messages.         |
+------------------+---------------------------------------------------+

# Using the 312 Screen for Award Processing

The section briefly discusses general award processing and data entry
features of the 312 screen.

There is a common misconception that in award processing the Beginning

Reason Code used determines the type of award that is processed. In
fact, the opposite is true. The type of award determines what Reason
codes can or must be used on an award line. Reason codes are used
primarily for paragraph selection in letters. Each award type has its
own processing requirements. Following is list of the award types and
how the system determines what award type is being attempted. This is an
important concept since the combination of award type and reason code
determines the information the claimant receives in the award letter.

Occurs whenever the master record status is neither Running or
Terminated (remember a Suspended award is a version of Running). Notice
that an award can be an original award even though it is not the
original claim. Note also that an award is considered the original even
though out or system benefits may previously have been paid.

Occurs when there are already award lines in the master record and the
beginning date of the entered (new) award is earlier than the No Pay
Date of the last master record award line. An award is processed as
amended even though the Begin Date is in a period for which no benefits
have been paid if the Begin Date is earlier than the last No Pay Date in
the master record.

Occurs when master record award lines exist and the Beginning Date of
the new award is later than the No Pay Date of the last master record
aware line. It can also occur in the rare situation when no award lines
exist and the master record status is Terminated.

This occurs when the award contains two lines when the first line
consists of only a No Pay Date and Reason.

This is simply a Stop or Termination to the original beginning date of
the record. After entry, it will show as only a No Pay date and Reason.
From a data entry standpoint, it is not an important distinction, but
from the system processing standpoint, if a new award is done following
a Back to Inception award it will be processed as an Original award

An often overlooked feature of the Chapter 30 system and the new Chapter
1606 system is called roll down processing. It is intended to minimize
data entry in multiple line awards.

The **first entered award line** must have entries in the following
fields:

-   BEGINNING DATE

-   BEGINNING RSN

-   TYP TNG

-   TRNG TIME

-   HRS T, and

-   HRS NO

> Additional fields may be required in certain situations, but these are
> required in all awards on the first line (second line in
> Stop/Reentrance awards).
>
> If the first line has the above fields entered, **subsequent award
> lines** can be entered with the TYP TNG, TRNG TIME, HRS T, or HRS NO
> fields left blank. Those fields will be filled with the entry from the
> first entered line. Obviously, they should be entered if the entry is
> different that the previous line. The only exception to this
> processing is that "X" Type Hours (used for restoring entitlement for
> Mobilization) are used.

# Specific Entries on the 312 Screen

The following table provides the data entry rules for all enterable
fields on the 312 screen.

+-----------+----------------------------------------------------------+
| **Field** | **Data Entry Rules**                                     |
+-----------+----------------------------------------------------------+
|           |                                                          |
+-----------+----------------------------------------------------------+
| PWR-ATTY  | Entry in this field is optional. Entry must be a         |
|           | standard abbreviation from the Power of Attorney table.  |
|           | See M22-4, Part II, chapter 9. If there is no Power of   |
|           | Attorney entered, it will display "NONE"                 |
+-----------+----------------------------------------------------------+
| ## CLEA   | Entry in this field is optional. If entered, entry is    |
| R CONTROL | "Y".                                                     |
|           |                                                          |
|           | Entry in this field is not permitted if the master       |
|           | record status is blank, Disallowed, Acct. Rec., or C/E   |
|           | Issued.                                                  |
+-----------+----------------------------------------------------------+
| ##        |                                                          |
+-----------+----------------------------------------------------------+
| ##        | Required Entry. Entry must be in X-X-XXXX-XX, X X XXXX   |
|  FACILITY | XX, or XXXXXXXX format.                                  |
|           |                                                          |
|           | Valid entries by position are:                           |
|           |                                                          |
|           | ## **Position** **Valid Entries**                        |
|           |                                                          |
|           | > 1 1-3                                                  |
|           | >                                                        |
|           | > 2 0-9                                                  |
|           | >                                                        |
|           | > 3 0-9 or A-Z                                           |
|           | >                                                        |
|           | > 4 0-9 or A-Z                                           |
|           | >                                                        |
|           | > 5 0-9                                                  |
|           | >                                                        |
|           | > 6 0-9                                                  |
|           | >                                                        |
|           | > 7-8 01-51, 61-96, 99                                   |
|           |                                                          |
|           | If TYP TNG is \"A\" char 2 must be 1, 2, or 3            |
|           |                                                          |
|           | If TYP TNG is \"B\" or \"C\" char 2 must be 1 thru 4     |
|           |                                                          |
|           | If TYP TNG is \"D\" and char 3 is not 8 or 9, char 2     |
|           | must be 5, 6, or 8                                       |
|           |                                                          |
|           | If TYP TNG is \"D\" and char 3 is 9, char 2 must be 1    |
|           | thru 6 or 8 and char 6 must be 5 thru 8                  |
|           |                                                          |
|           | If TYP TNG is \"D\" and char 3 is 8, char 2 must be 1    |
|           | thru 6 or 8.                                             |
+-----------+----------------------------------------------------------+
| ##        |                                                          |
+-----------+----------------------------------------------------------+
| ##        | Required Entry in NNN format. Valid entry can be         |
| OBJECTIVE | 001-999, but must equal an objective code in the Course  |
|           | and Objective code table in M22-4, Part II, chapter 9.   |
|           |                                                          |
|           | Entry must be consistent with Facility Code and Type     |
|           | Training code.                                           |
+-----------+----------------------------------------------------------+

+-----------+----------------------------------------------------------+
| **Field** | **Data Entry Rules**                                     |
+-----------+----------------------------------------------------------+
|           |                                                          |
+-----------+----------------------------------------------------------+
| ## COURSE | Required Entry in NNN format. Valid entry can be         |
|           | 001-999, but must equal an objective code in the Course  |
|           | and Objective code table in M22-4, Part II, chapter 9.   |
|           |                                                          |
|           | Entry must be consistent with Facility Code and Type     |
|           | Training code.                                           |
+-----------+----------------------------------------------------------+
| ##        |                                                          |
+-----------+----------------------------------------------------------+
| ## PROGR  | Optional Entry. Valid entry must be 1-9.                 |
| AM CHANGE |                                                          |
|           | Used to indicate the number of program changes a         |
|           | claimant has been charged.                               |
+-----------+----------------------------------------------------------+
| ##        |                                                          |
+-----------+----------------------------------------------------------+
| ## ADD    | Optional Entry. Valid entry must be 1-9.                 |
|           |                                                          |
|           | Cannot be entered if entry is made in DELETE.            |
|           |                                                          |
|           | Cannot be entered if an entry has been made in any award |
|           | line field.                                              |
|           |                                                          |
|           | Used to display more than 4 master record award lines    |
+-----------+----------------------------------------------------------+
| ##        |                                                          |
+-----------+----------------------------------------------------------+
| ## DELETE | Optional Entry. Valid entry must be 1-9.                 |
|           |                                                          |
|           | Cannot be entered if entry is made in ADD.               |
|           |                                                          |
|           | Cannot be entered if an entry has been made in any award |
|           | line field.                                              |
|           |                                                          |
|           | Used to remove master record lines from display.         |
+-----------+----------------------------------------------------------+
| ##        |                                                          |
+-----------+----------------------------------------------------------+
| BEGINNING | If any other field has been entered on the award line,   |
| DATE      | BEGINNING DATE must be entered.                          |
|           |                                                          |
|           | NOTE: The exception to the above is the first line of a  |
|           | Stop/Reentrance award.                                   |
|           |                                                          |
|           | Valid entry must be in MM-DD-YY or MMDDYY format.        |
|           |                                                          |
|           | Must be later than or equal to 7/1/85.                   |
|           |                                                          |
|           | If TYP TNG is "A", BEGINNING DATE must be later than or  |
|           | equal to 11/30/93.                                       |
+-----------+----------------------------------------------------------+

+-----------+----------------------------------------------------------+
| **Field** | **Data Entry Rules**                                     |
+-----------+----------------------------------------------------------+
|           |                                                          |
+-----------+----------------------------------------------------------+
| BEGINNING | If TYP TNG is "C" or "D", BEGINNING DATE must be later   |
| DATE      | than or equal to 10/1/90.                                |
| (c        |                                                          |
| ontinued) | If TNG TME equals "1", BEGINNING DATE must be later than |
|           | or equal to 11/18/88.                                    |
|           |                                                          |
|           | If the NO PAY DATE on the previous entered award line is |
|           | blank, this date must be later than the BEGINNING DATE   |
|           | on the previous entered award line.                      |
|           |                                                          |
|           | If the NO PAY DATE exists on the previous entered line,  |
|           | this date must be later than that NO PAY DATE.           |
|           |                                                          |
|           | If this date is more than the current date plus 120      |
|           | days, the BEGINNING RSN cannot be 00 or 60.              |
|           |                                                          |
|           | If the master record is suspended, the Beginning Date    |
|           | must be equal to or later than the suspense date.        |
|           |                                                          |
|           | If HRS T = \"X\" the date must be later than 08/02/90.   |
+-----------+----------------------------------------------------------+
|           |                                                          |
+-----------+----------------------------------------------------------+
| BEGINNING | Valid BEGINNING RSN entries are:                         |
| RSN       |                                                          |
|           | 00, 0X, 29, 37, 39, 40, 45, 46, 60, 6X, 70, 72, 74,75,   |
|           | 7V                                                       |
|           |                                                          |
|           | RSN "37", "45", and "46" will be generated in certain    |
|           | situations.                                              |
|           |                                                          |
|           | 00 and 0X are only valid on the first award line if no   |
|           | Master Record Award lines (original) exist.              |
|           |                                                          |
|           | If processing an original award, 00 will be generated if |
|           | Beginning Reason is left blank.                          |
|           |                                                          |
|           | If processing a Reentrance award, 60 will be generated   |
|           | if Beginning Reason is left blank.                       |
|           |                                                          |
|           | For Reentrance and Stop/Reentrance awards, only 60, 6X,  |
|           | and 40 are valid entries.                                |
|           |                                                          |
|           | Valid BEGINNING RSN entries for Amended awards on the    |
|           | first award line are: 29, 37, 39, 45, 46, 7V, 70, 72, 74 |
|           | and 75.                                                  |
|           |                                                          |
|           | If BEGINNING RSN is "0X" or "6X" the Beginning Date must |
|           | be no more than 4 months in the future and no more than  |
|           | 11 days in the past.                                     |
+-----------+----------------------------------------------------------+

+-----------+----------------------------------------------------------+
| **Field** | **Data Entry Rules**                                     |
+-----------+----------------------------------------------------------+
|           |                                                          |
+-----------+----------------------------------------------------------+
| BEGINNING | If the previous award line contains a No Pay Date, the   |
| RSN       | Beginning Reason must be 40, 45, or 60.                  |
| (c        |                                                          |
| ontinued) | If the Training Time is different than that on the       |
|           | previous entered award line, the Beginning Reason must   |
|           | be "70" or "7V"                                          |
|           |                                                          |
|           | For an amended award, if the Training Time is different  |
|           | than that in the matching master record award line, the  |
|           | Beginning Reason must be "70" or "7V".                   |
|           |                                                          |
|           | \"75\" is a valid BEGIN RSN only if the first master     |
|           | record line. It is not valid to change the begin date of |
|           | other award lines.                                       |
|           |                                                          |
|           | "75" is required if the Beginning Date of the entered    |
|           | award is earlier than the earliest master record award   |
|           | line.                                                    |
|           |                                                          |
|           | If BEGINNING RSN is 0X or 6X and TRNG TIME must be 2, 3, |
|           | or 4.                                                    |
+-----------+----------------------------------------------------------+
|           |                                                          |
+-----------+----------------------------------------------------------+
| NO PAY    | Entry must be entered in MM-DD-YY or MMDDYY format.      |
| DATE      |                                                          |
|           | Entry is required on the last award line.                |
|           |                                                          |
|           | Entry is required if NO PAY RSN has an entry.            |
|           |                                                          |
|           | Entry of **only** a NO PAY DATE and RSN on an award is   |
|           | prohibited. You will be instructed to process a STOP.    |
|           | (Individual award **lines** in multiple award line       |
|           | awards are acceptable.)                                  |
|           |                                                          |
|           | The date must be later than the BEGIN DATE.              |
|           |                                                          |
|           | If HRS T is \"X\" this date must be earlier than the     |
|           | current date.                                            |
|           |                                                          |
|           | If HRS T is "X" entry of this date is required.          |
|           |                                                          |
|           | If processing a Stop/Reentrance award, the NO PAY DATE   |
|           | on the first line cannot be in a no rate period.         |
|           |                                                          |
|           | If processing a Stop/Reentrance award, and the master    |
|           | record is suspended, the NO PAY DATE on the first line   |
|           | must be earlier than the suspense date.                  |
|           |                                                          |
|           | If NO PAY RSN is \"41\" (Eligibility Suspended), NO PAY  |
|           | DATE must equal the DLP (Date Last Paid).                |
+-----------+----------------------------------------------------------+

+-----------+----------------------------------------------------------+
| **Field** | **Data Entry Rules**                                     |
+-----------+----------------------------------------------------------+
|           |                                                          |
+-----------+----------------------------------------------------------+
| NO PAY    | Valid entries are:                                       |
| RSN       |                                                          |
| (NOTE:    | > 16, 20 thru 22, 28 thru 30, 38 thru 39, 41, 46, 61     |
| Same      | > thru 68, 6V, 74, 79 thru 81, 85 thru 86, 99, or        |
| values    | > spaces.                                                |
| apply to  |                                                          |
| STOP)     | RSN 90 is a valid **generated** NO PAY RSN. It is        |
|           | generated when 10 award lines are entered.               |
|           |                                                          |
|           | If left blank on the last entered award line, RSN 61     |
|           | will be generated.                                       |
+-----------+----------------------------------------------------------+
|           |                                                          |
+-----------+----------------------------------------------------------+
| TYP TNG   | Valid Entries are:                                       |
|           |                                                          |
|           | > "A" (Graduate IHL)                                     |
|           | >                                                        |
|           | > "B" (Undergraduate IHL)                                |
|           | >                                                        |
|           | > "C" (Non-degree IHL)                                   |
|           | >                                                        |
|           | > "D" (Vocational Technical Training)                    |
|           | >                                                        |
|           | > spaces.                                                |
+-----------+----------------------------------------------------------+
|           |                                                          |
+-----------+----------------------------------------------------------+
| TRNG TIME | Valid entries are:                                       |
|           |                                                          |
|           | > "1" (Less than half-time)                              |
|           | >                                                        |
|           | > "2" (Half-time)                                        |
|           | >                                                        |
|           | > "3" (Three-quarter time)                               |
|           | >                                                        |
|           | > "4" (Full-time)                                        |
+-----------+----------------------------------------------------------+
|           |                                                          |
+-----------+----------------------------------------------------------+
| HRS T     | Valid entries are:                                       |
|           |                                                          |
|           | \"C\", \"P\", \"Q\", \"R\",\"S\", \"X\", or spaces.      |
|           |                                                          |
|           | See M22-4, Part II, chapter 9 for definitions of hour    |
|           | types.                                                   |
+-----------+----------------------------------------------------------+
|           |                                                          |
+-----------+----------------------------------------------------------+
| HRS NO    | Valid entries are 01 through 60. NOTE: A lead "0" need   |
|           | not be entered.                                          |
+-----------+----------------------------------------------------------+
|           |                                                          |
+-----------+----------------------------------------------------------+
| OR (Award | Valid entries are:                                       |
| Line      |                                                          |
| Override) | > "L" (Low Kicker Rate)                                  |
|           | >                                                        |
|           | > "M" (Medium Kicker Rate)                               |
|           | >                                                        |
|           | > "H" (High Kicker Rate)                                 |
|           | >                                                        |
|           | > "E" (Basic Eligibility or Combined Eligibility and     |
|           | > Kicker Rate                                            |
|           | >                                                        |
|           | > override)                                              |
+-----------+----------------------------------------------------------+

+-----------+----------------------------------------------------------+
| **Field** | **Data Entry Rules**                                     |
+-----------+----------------------------------------------------------+
|           |                                                          |
+-----------+----------------------------------------------------------+
| KICKER    | Entry must be in 9999.99, 999.99, or 99.99 format.       |
| RATE      |                                                          |
|           | Entry is permitted **only** with "E" override (OR). In   |
|           | all other situations, the kicker rate is generated.      |
|           |                                                          |
|           | Entry is require with "E" override (OR), if KO/R on 310  |
|           | screen is "X".                                           |
|           |                                                          |
|           | If entered, the rate must equal a valid kicker rate for  |
|           | the training time.                                       |
+-----------+----------------------------------------------------------+
|           |                                                          |
+-----------+----------------------------------------------------------+
| STOP      | If command on Ready Screen is STOP, this is a required   |
|           | entry.                                                   |
|           |                                                          |
|           | Entry must be in MM-DD-YY or MMDDYY format.              |
|           |                                                          |
|           | Date cannot be in a no rate period.                      |
+-----------+----------------------------------------------------------+
|           |                                                          |
+-----------+----------------------------------------------------------+
| REASON    | Valid entries are the same as for NO PAY RSN.            |
|           |                                                          |
|           | If left blank "64" will be generated.                    |
+-----------+----------------------------------------------------------+
|           |                                                          |
+-----------+----------------------------------------------------------+
| SUSPEND   | Valid entries are the same as for STOP and NO PAY RSN,   |
|           | with the following exceptions:                           |
|           |                                                          |
|           | > 42 is a valid Suspend Reason.                          |
|           | >                                                        |
|           | > 65 and 66 are not valid Suspend Reasons.               |
|           | >                                                        |
|           | > 69 and 70 are valid Suspend Reasons                    |
|           | >                                                        |
|           | > 73 and 76 are not valid Suspend Reasons                |
|           | >                                                        |
|           | > 88 is not a valid Suspend Reason                       |
|           | >                                                        |
|           | > 7V is a valid Suspend Reason                           |
|           |                                                          |
|           | If Ready Screen command is SUSP, entry is required.      |
+-----------+----------------------------------------------------------+
|           |                                                          |
+-----------+----------------------------------------------------------+
| RESUME    | Valid entries are "X" and "Y".                           |
|           |                                                          |
|           | If Ready Screen command is RESU, entry is required.      |
+-----------+----------------------------------------------------------+
|           |                                                          |
+-----------+----------------------------------------------------------+
| SUPPRESS  | Valid entries are "X" and "Y".                           |
| LETTER    |                                                          |
|           | If the first BEGIN RSN is "29", "Y" is generated.        |
+-----------+----------------------------------------------------------+

+-----------+----------------------------------------------------------+
| **Field** | **Data Entry Rules**                                     |
+-----------+----------------------------------------------------------+
|           |                                                          |
+-----------+----------------------------------------------------------+
| DEV MIT   | Valid entries are "N" and "Y".                           |
| CIRC      |                                                          |
|           | Entry is required if amending an award and reducing      |
|           | training time from matching master record award line.    |
|           |                                                          |
|           | Entry is required if a second or subsequent entered      |
|           | award line training time is less than the previous award |
|           | line training time.                                      |
|           |                                                          |
|           | Entry is prohibited if the training times in the above   |
|           | situations are not different.                            |
|           |                                                          |
|           | Entry is required if processing a SUSP command and the   |
|           | SUSPEND RSN is 29, 62.64, or 70.                         |
|           |                                                          |
|           | Entry is required for a STOP command if the STOP DATE is |
|           | less than the master record Date Last Paid.              |
+-----------+----------------------------------------------------------+
|           |                                                          |
+-----------+----------------------------------------------------------+
| 6 CR HR   | Entry must be in standard MM-DD-YY ore MMDDYY format.    |
| EXC DATE  |                                                          |
|           | Entry must be 06-01-89 or later.                         |
|           |                                                          |
|           | Entry cannot be a future date.                           |
+-----------+----------------------------------------------------------+
|           |                                                          |
+-----------+----------------------------------------------------------+
| POT SCH   | Valid entries are "Y" and "N"                            |
| LIAB      |                                                          |
|           | Entry is required if entering an Amended award and the   |
|           | training time on the first line is less than that on the |
|           | corresponding master record award line.                  |
|           |                                                          |
|           | Entry is prohibited if entering an Amended award and     |
|           | training time on the first line is equal to or greater   |
|           | than that on the corresponding master record award line. |
|           |                                                          |
|           | Entry is required under STOP command if the STOP DATE is |
|           | earlier than the Date Last Paid.                         |
|           |                                                          |
|           | Entry is prohibited under STOP if the STOP DATE is later |
|           | than the Date Last Paid.                                 |
+-----------+----------------------------------------------------------+
|           |                                                          |
+-----------+----------------------------------------------------------+
| MSG       | This field is not edited. 55 characters of "free text"   |
|           | can be entered and will be stored in the master record.  |
+-----------+----------------------------------------------------------+
|           |                                                          |
+-----------+----------------------------------------------------------+
| NEXT      | Valid entries are \"RES\", \"CRT\", \"END\", \"DEL\",    |
| SCREEN    | all other award screen numbers and all inquiry screens   |
|           | except DOD and M20                                       |
+-----------+----------------------------------------------------------+

# GAD/GAP Processing and the 312 Screen.

Normally, after an award is processed, GAD, GAP or 501 are entered from
either the 312 screen or the 317 (Certification) screen. When this is
done, GAD/GAP processing is performed.

The GAD/GAP process compares the all each entered screen with all other
entered screens and the master record to determine if the award is
acceptable. If it is, the award will process. If it fails an edit, an
error message will be displayed, usually on the 312 screen. In some
situations, GAD/GAP will require that you verify your entries before
continuing. This is the key process in award processing, because it acts
to insure that awards are processed "logically". Appendix B of this
Guide shows all of the possible GAD/GAP error and information messages
for each screen.

GAD/GAP does many other things, including generating the monthly rates,
adjusting entitlement, computing the payment or offset amount, adjusts
or creates overpayment balances, "builds" letters, and performs all
accounting entries.

# SIGNIFICANT DIFFERENCE FROM CHAPTER 30

A third important function of GAD/GAP is critical in award processing.
In order to understand the use of overrides in the Chapter 1606 system,
it is necessary to understand this function. Although this function is
also done in the Chapter 30 system, the unique nature of Chapter 1606
eligibility causes significant differences in processing.

Unlike any other VA education benefit program, eligibility can terminate
or suspend in the Chapter 1606 program. In other words, it is possible
in chapter 1606 to be eligible for some periods, and not eligible in
others. (See the discussion of Periods of Eligibility and
Non-eligibility in the DOD and 310 screen chapters.) This element causes
several unique functions to be necessary for Chapter 1606 award
processing.

During GAD/GAP processing, each **entered** award line is compared with
the DMDC data on the 310 screen. If **either** the BEGIN DATE or NO PAY
DATE is in a period of non-eligibility, a message will be generated on
the 312 screen, advising that the award date(s) are in a period of
non-eligibility. In order to "get off" the 312 screen it is necessary to
either (a) change the date, or (b) enter an "E" override on the award
line. The same edits are performed for kicker eligibility periods.

The Chapter 30 override on the 312 screen basically override system
generated rates. The Chapter 1606 award line entries override
**eligibility,** either basic or kicker, for that specific award period.
The overrides on the 310 screen override **current** eligibility. The
overrides on the 312 screen override either current or historic periods
of non-eligibility.

Understanding the above concepts is very important in using the
312 screen, since they are the most significant differences between the
Chapter 1606 system and the Chapter 30 system. The concept is displayed
in examples below.

# 312 Screen Examples

The examples shown below essentially "continue" the awards begun in the
310 Screen chapter. Routine award actions are identical to Chapter 30.
The examples emphasize unique features of the Chapter 1606 system.

### Example 1: 

### This example shows the data entry and after GAP display of a simple original award. It continues the 310 screen in Example 1A and 1B in Chapter 2 of this Part. Example 1A shows the required data entry. Entered data is shown in bold text for emphasis.

> Notice that it is not necessary to enter the NO PAY RSN if it is the
> NO PAY DATE is the end of a term. It is also not necessary to enter
> the lead "0" for the HOURS NO.

### Example 1B:

> This example shows the screen after GAD/GAP processing (GAD was
> entered in NEXT SCREEN). Notice that REM ENT has been recalculated,
> DLP and DLC have been calculated, the monthly rate has been generated,
> and the 10-01-99 rate increase line has been generated.
>
> This award could now be authorized. Like Chapter 30, an original award
> requires authorization by someone other than the preparer.

  ----------- ----- -- ---------- ----- ------------- ------ ---------- ------ ---------- ----- -------- ----- ------- -------- ---------- ------ ---------- -- -------- ---------- --- -------- ----------
  312                  CH1606                                                                                                                                            12-13-99                
                       AWARD                                                                                                                                                                     

  FILE NUMBER                                                                  NAME I M                                M/R                                                                       
  999 99                                                                       RESER                                   STATUS                                                                    
  9999-00                                                                                                                                                                                        

  REM ENT              DELIM DATE                                                                        DLC                                                    DLP                              
  36-00                09-30-06                                                                                                                                                                  

  LAST                                                                         END                                                                PWR-ATTY                                       
  ACTIVITY                                                                     PRODUCT                                                            NONE                                           
                                                                               260-1606                                                                                                          

  CLEAR                                 FACILITY                                                OBJ 060                COURSE                                                           PROG CHG 
  CONTROL                               1-1-1111-11                                                                    060                                                                       

  ELIG STAT                                                  DATE OF                                                   ADD                                                              DELETE   
  ELIGIBLE                                                   ELIG                                                                                                                                
                                                             09-30-96                                                                                                                            

                                                                                                                                                                                                 

  BEGINNING            NO PAY                                                  TYP        TNG                  TOTAL            HOURS                                               O            KICKER

  DATE        RSN      DATE                                  RSN               TNG        TME                  RATE             T                 NO                                R            RATE

  081599      00       051400                                                  B          2                                     S                 6                                              

                                                                                                                                                                                                 

                                                                                                                                                                                                 

                                                                                                                                                                                                 

                                                                                                                                                                                                 

                                                                                                                                                                                                 

                                                                                                                                                                                                 

                                                                                                                                                                                                 

  STOP                            RSN                                   SUSP                    RESUME                          SUPPRESS                                                         
                                                                                                                                LETTER                                                           

  DEV MIT CIR                                         6 CR                                                                                 POT                                                   
                                                      HR EXC                                                                               SCH                                                   
                                                      DATE                                                                                 LIAB                                                  

  MSG                                                                                                                                                           NEXT                             
                                                                                                                                                                SCREEN                           

                                                                                                                                                                                                 

                                                                                                                                                                                                 
  ----------- ----- -- ---------- ----- ------------- ------ ---------- ------ ---------- ----- -------- ----- ------- -------- ---------- ------ ---------- -- -------- ---------- --- -------- ----------

**Example 1A. Data Entry for Original Award**

  ----------- ----- -- ---------- ----- ------------- ------ ---------- ------ ---------- ----- -------- ---------- -------- -------- ---------- ------ ---------- -- ---------- ---------- --- -------- ----------
  312                  CH1606                                                                                                                                                    12-13-99                
                       AWARD                                                                                                                                                                             

  FILE NUMBER                                                                  NAME I M                                      M/R                                                                         
  999 99                                                                       RESER                                         STATUS                                                                      
  9999-00                                                                                                                                                                                                

  REM ENT              DELIM DATE                                                                        DLC                                                          DLP                                
  31-16                09-30-06                                                                          08-15-99                                                     08-15-99                           

  LAST                                                                         END                                                                      PWR-ATTY                                         
  ACTIVITY                                                                     PRODUCT                                                                  NONE                                             
                                                                               260-1606                                                                                                                  

  CLEAR                                 FACILITY                                                OBJ 060                      COURSE                                                             PROG CHG 
  CONTROL                               1-1-1111-11                                                                          060                                                                         

  ELIG STAT                                                  DATE OF                                                         ADD                                                                DELETE   
  ELIGIBLE                                                   ELIG                                                                                                                                        
                                                             09-30-96                                                                                                                                    

                                                                                                                                                                                                         

  BEGINNING            NO PAY                                                  TYP        TNG                       TOTAL             HOURS                                                 O            KICKER

  DATE        RSN      DATE                                  RSN               TNG        TME                       RATE              T                 NO                                  R            RATE

  08-15-99    00                                                               B          2                         125.00            S                 6                                                

  10-01-99    37       05-14-00                              61                B          2                         127.00            S                 06                                               

                                                                                                                                                                                                         

                                                                                                                                                                                                         

                                                                                                                                                                                                         

                                                                                                                                                                                                         

  STOP                            RSN                                   SUSP                    RESUME                                SUPPRESS                                                           
                                                                                                                                      LETTER                                                             

  DEV MIT CIR                                         6 CR                                                                                       POT                                                     
                                                      HR EXC                                                                                     SCH                                                     
                                                      DATE                                                                                       LIAB                                                    

  MSG                                                                                                                                                                 NEXT                               
                                                                                                                                                                      SCREEN                             

                                                                                                                                                                                                         
  ----------- ----- -- ---------- ----- ------------- ------ ---------- ------ ---------- ----- -------- ---------- -------- -------- ---------- ------ ---------- -- ---------- ---------- --- -------- ----------

**Example 1B. Original Award after GAD/GAP Processing**

### Example 2A:

> This example shows the same record as in Example 1, but in this
> example, the claimant has eligibility to a kicker at the low rate,
> from November 4, 1999.
>
> Example 2A shows the 310 screen with kicker eligibility information
> from DMDC.
>
> Data entry is **exactly** the same as in Example 1, above. It is not
> necessary to make any entries on the 312 Screen to pay a kicker if the
> kicker is established on the 310 screen.

  --------------- --------- ------------- -------- ---------- ------------- ------ --------- ------ ------ --------- ---------- -------------- -- ---------- ------ ------- -------- ---------- ---- ---------- ---- -----
  310                                                         ELIGIBILITY                                                                                                            12-13-99                        
                                                              AND                                                                                                                                                    
                                                              ENTITLEMENT                                                                                                                                            

                  FILE                                                                                     END                                                      NAME I                                           
                  NUMBER                                                                                   PRODUCT                                                  M RESER                                          
                  999 99                                                                                   260                                                                                                       
                  9999-00                                                                                                                                                                                            

                                          SOC SEC                                                                                                 DATE OF                                                            
                                          NUMBER                                                                                                  BIRTH                                                              
                                          999 99                                                                                                  05-16-66                                                           
                                          9999                                                                                                                                                                       

                            DATE OF                                                                                  CURRENT                                                                                         O/R
                            ELIGIBILITY                                                                              ELIG STAT                                                                                       
                            09-30-96                                                                                 ELIGIBLE                                                                                        

  EFF DATE                                                    STATUS               REASON                                                                                   COMP                                     

  09-30-96                                                    ELIGIBLE             INITIAL                                                                                  NR                                       
                                                                                   PERIOD OF                                                                                                                         
                                                                                   SERVICE                                                                                                                           

                                                                                                                                                                                                                     

                                                                                                                                                                                                                     

  KICK DATE                                        KICKER                   RATE                    KO/R                        MOB FM                                                          TO                   
                                                   STAT                                                                                                                                                              

  11-04-99                                         ELIGIBLE                 LOW                                                                                                                 TO                   

                                                                                                                                                                                                TO                   

                                                                                                                                                                                                TO                   

                                                                                                                                                                                                                     

  ENTITLEMENT                                                                                                                   DELIMIT/TERM                                                         09-30-06        
  DETERMINATION                                                                                                                 DATE                                                                                 

  PRIOR VA                                                                                   MOS                                ORIGINAL                                                             36-00           
  TRAINING                                                                                   DAYS                               ENTITLEMENT                                                                          

  TYPE                                                                                                                          ENTITLEMENT                                                                          
                                                                                                                                USED                                                                                 

  DELIM DATE ADJ                                                                                                                REMAIN                                                               36-00           
                                                                                                                                ENTITLEMENT                                                                          

  FROM                                                                                                                          ENROLLMENT                                                           NO              
                                                                                                                                LIMITED                                                                              

                                                                                                                                EDUCATION                                                            HS GRAD         
                                                                                                                                LEVEL 12                                                                             

  ELIGIBLE                                                                                                                                                                  NEXT                                     
  ESTABLISHED -                                                                                                                                                             SCREEN                                   
  HIT ENTER TO                                                                                                                                                                                                       
  STORE                                                                                                                                                                                                              
  --------------- --------- ------------- -------- ---------- ------------- ------ --------- ------ ------ --------- ---------- -------------- -- ---------- ------ ------- -------- ---------- ---- ---------- ---- -----

**Example 2A. 310 Screen With Kicker Eligibility**

### Example 2B:

> Example 2B shows the 312 screen after GAD/GAP processing. Notice that
> the award line for the kicker payment was generated by the system,
> using Reason Code 45 (Kicker Increase) and the rate generated,
> properly adjusted for half-time training.

  ----------- ----- -- ---------- ----- ------------- ------ ---------- ------ ---------- ----- -------- ---------- -------- -------- ---------- ------ ---------- ---- -- ---------- ---------- --- -- -------- -------- ---------
  312                  CH1606                                                                                                                                                         12-13-99                            
                       AWARD                                                                                                                                                                                              

  FILE NUMBER                                                                  NAME D                                        M/R                                                                                          
  127 76                                                                       GUILL                                         STATUS                                                                                       
  0472-00                                                                                                                                                                                                                 

  REM ENT              DELIM DATE                                                                        DLC                                                               DLP                                            
  31-16                09-30-06                                                                          08-15-99                                                          08-15-99                                       

  LAST                                                                         END                                                                      PWR-ATTY                                                          
  ACTIVITY                                                                     PRODUCT                                                                  NONE                                                              
                                                                               260-1606                                                                                                                                   

  CLEAR                                 FACILITY                                                OBJ 060                      COURSE                                                                     PROG CHG          
  CONTROL                               1-1-1111-11                                                                          060                                                                                          

  ELIG STAT                                                  DATE OF                                                         ADD                                                                        DELETE            
  ELIGIBLE                                                   ELIG                                                                                                                                                         
                                                             09-30-96                                                                                                                                                     

                                                                                                                                                                                                                          

  BEGINNING            NO PAY                                                  TYP        TNG                       TOTAL             HOURS                                                      O               KICKER   

  DATE        RSN      DATE                                  RSN               TNG        TME                       RATE              T                 NO                                       R               RATE     

  08-15-99    00                                                               B          2                         125.00            S                            06                                                     

  10-01-99    37                                                               B          2                         127.00            S                            06                                                     

  11-04-99    45       05-14-00                              61                B          2                         177.00            S                            06                                                     50.00

                                                                                                                                                                                                                          

                                                                                                                                                                                                                          

                                                                                                                                                                                                                          

                                                                                                                                                                                                                          

  STOP                            RSN                                   SUSP                    RESUME                                SUPPRESS                                                                            
                                                                                                                                      LETTER                                                                              

  DEV MIT CIR                                         6 CR                                                                                       POT                                                                      
                                                      HR EXC                                                                                     SCH                                                                      
                                                      DATE                                                                                       LIAB                                                                     

  MSG                                                                                                                                                                      NEXT                                           
                                                                                                                                                                           SCREEN                                         

                                                                                                                                                                                                                          
  ----------- ----- -- ---------- ----- ------------- ------ ---------- ------ ---------- ----- -------- ---------- -------- -------- ---------- ------ ---------- ---- -- ---------- ---------- --- -- -------- -------- ---------

**Example 2B. 312 Screen After GAD/GAP With Kicker**

### Example 2C

> Example 2C shows how the kicker rate (and total rate) adjusts due to
> changes in training time. No entries in the kicker or total rates
> fields are required if the kicker eligibility is established by DMDC
> on the 310 screen.

  ----------- ----- -- ---------- ----- ------------- ------ ---------- ------ ---------- ----- -------- ---------- -------- -------- ---------- ------ ---------- ---- -- ---------- ---------- --- -- -------- -------- ---------
  312                  CH1606                                                                                                                                                         12-13-99                            
                       AWARD                                                                                                                                                                                              

  FILE NUMBER                                                                  NAME D                                        M/R                                                                                          
  127 76                                                                       GUILL                                         STATUS                                                                                       
  0472-00                                                                                                                                                                                                                 

  REM ENT              DELIM DATE                                                                        DLC                                                               DLP                                            
  29-14                09-30-06                                                                          08-15-99                                                          08-15-99                                       

  LAST                                                                         END                                                                      PWR-ATTY                                                          
  ACTIVITY                                                                     PRODUCT                                                                  NONE                                                              
                                                                               260-1606                                                                                                                                   

  CLEAR                                 FACILITY                                                OBJ 060                      COURSE                                                                     PROG CHG          
  CONTROL                               1-1-1111-11                                                                          060                                                                                          

  ELIG STAT                                                  DATE OF                                                         ADD                                                                        DELETE            
  ELIGIBLE                                                   ELIG                                                                                                                                                         
                                                             09-30-96                                                                                                                                                     

                                                                                                                                                                                                                          

  BEGINNING            NO PAY                                                  TYP        TNG                       TOTAL             HOURS                                                      O               KICKER   

  DATE        RSN      DATE                                  RSN               TNG        TME                       RATE              T                 NO                                       R               RATE     

  08-15-99    00                                                               B          2                         125.00            S                            06                                                     

  10-01-99    37                                                               B          2                         127.00            S                            06                                                     

  11-04-99    45                                                               B          2                         177.00            S                            06                                                     50.00

  01-10-00    70       05-14-00                              61                B          4                         355.00            S                            12                                                     100.00

                                                                                                                                                                                                                          

                                                                                                                                                                                                                          

                                                                                                                                                                                                                          

  STOP                            RSN                                   SUSP                    RESUME                                SUPPRESS                                                                            
                                                                                                                                      LETTER                                                                              

  DEV MIT CIR                                         6 CR                                                                                       POT                                                                      
                                                      HR EXC                                                                                     SCH                                                                      
                                                      DATE                                                                                       LIAB                                                                     

  MSG                                                                                                                                                                      NEXT                                           
                                                                                                                                                                           SCREEN                                         

                                                                                                                                                                                                                          
  ----------- ----- -- ---------- ----- ------------- ------ ---------- ------ ---------- ----- -------- ---------- -------- -------- ---------- ------ ---------- ---- -- ---------- ---------- --- -- -------- -------- ---------

**Example 2C. 312 Screen After GAD/GAP With Training Time Change**

# Using Overrides

There are two categories of overrides in the Chapter 1606 system - the
"basic" overrides and the "kicker" overrides. Within each category of
override, there are two types of override - the 310 screen override and
the 312 screen overrides.

The 310 screen overrides, as explained in Chapter 2, override
**current** eligibility. The 312 screen overrides, used on specific
award lines, are used to override the eligibility for the period covered
by that award line. This may be the current eligibility, in the case of
an original award, or it may be an historic period if a retroactive
award is being entered.

The section below will first discuss the kicker overrides, since they
are the simplest to understand.

As explained in Chapter 2, it is possible to receive evidence of kicker
eligibility before the DMDC record has been updated to show that
eligibility. In that case, it is necessary to enter "X" in the KO/R
field on the 310 screen in order to pay a kicker amount. However, the
310 screen override does not "tell" the system what kicker rate to pay
or the dates of kicker eligibility. This information must be entered on
the 312 screen as part of the award process.

### Example 3A :

> Example 3A shows the entries required on the 312 screen to override
> the kicker information. In this example, evidence has been received
> that the claimant is entitled to a kicker at the "high" rate from
> September 12, 1999. After the "X" has been entered on the 310 screen,
> simply enter the award as you normally would and enter the appropriate
> override code in the OR field. The override codes for kickers are "L"
> for Low, "M" for Medium, and "H" for High. In this case "h" was
> entered (case is not a factor when entering on BDN screens).

  ----------- ----- -- ---------- ----- ------------- ------ ---------- ------ ---------- ----- -------- ----- ------- -------- ---------- ------ ---------- -- -------- ---------- --- -------- ----------
  312                  CH1606                                                                                                                                            12-13-99                
                       AWARD                                                                                                                                                                     

  FILE NUMBER                                                                  NAME A B                                M/R                                                                       
  555 55                                                                       EDUCA                                   STATUS                                                                    
  5555-00                                                                                                                                                                                        

  REM ENT              DELIM DATE                                                                        DLC                                                    DLP                              
  36-00                09-30-06                                                                                                                                                                  

  LAST                                                                         END                                                                PWR-ATTY                                       
  ACTIVITY                                                                     PRODUCT                                                            NONE                                           
                                                                               260-1606                                                                                                          

  CLEAR                                 FACILITY                                                OBJ 060                COURSE                                                           PROG CHG 
  CONTROL                               1-1-1111-11                                                                    060                                                                       

  ELIG STAT                                                  DATE OF                                                   ADD                                                              DELETE   
  ELIGIBLE                                                   ELIG                                                                                                                                
                                                             09-30-96                                                                                                                            

                                                                                                                                                                                                 

  BEGINNING            NO PAY                                                  TYP        TNG                  TOTAL            HOURS                                               O            KICKER

  DATE        RSN      DATE                                  RSN               TNG        TME                  RATE             T                 NO                                R            RATE

  081599      00                                                               B          4                                     S                 12                                             

  091299      45       051500                                                  B          4                                     S                 12                                h            

                                                                                                                                                                                                 

                                                                                                                                                                                                 

                                                                                                                                                                                                 

                                                                                                                                                                                                 

                                                                                                                                                                                                 

  STOP                            RSN                                   SUSP                    RESUME                          SUPPRESS                                                         
                                                                                                                                LETTER                                                           

  DEV MIT CIR                                         6 CR                                                                                 POT                                                   
                                                      HR EXC                                                                               SCH                                                   
                                                      DATE                                                                                 LIAB                                                  

  MSG                                                                                                                                                           NEXT                             
                                                                                                                                                                SCREEN                           
  ----------- ----- -- ---------- ----- ------------- ------ ---------- ------ ---------- ----- -------- ----- ------- -------- ---------- ------ ---------- -- -------- ---------- --- -------- ----------

**Example 3A. Entry For a Kicker Override**

### Example 3B:

> Example 3B shows the award entered in 3A after GAP has been entered.
> Notice that the kicker rate has been generated from the OR code on the
> 312 screen and included in the total rate. **The system will compute
> the correct kicker rate, adjusted for training time.**

  ------------ ----- -- ---------- ----- ------------- ------ ---------- ------ ---------- ----- -------- ----- -------- -------- ---------- ------ ---------- -- -------- ---------- --- -------- ----------
  312                   CH1606                                                                                                                                             12-13-99                
                        AWARD                                                                                                                                                                      

  FILE NUMBER                                                                   NAME A B                                 M/R                                                                       
  555 55                                                                        EDUCA                                    STATUS                                                                    
  5555-00                                                                                                                                                                                          

  REM ENT               DELIM DATE                                                                        DLC                                                     DLP                              
  36-00                 09-30-06                                                                                                                                                                   

  LAST                                                                          END                                                                 PWR-ATTY                                       
  ACTIVITY                                                                      PRODUCT                                                             NONE                                           
                                                                                260-1606                                                                                                           

  CLEAR                                  FACILITY                                                OBJ 060                 COURSE                                                           PROG CHG 
  CONTROL                                1-1-1111-11                                                                     060                                                                       

  ELIG STAT                                                   DATE OF                                                    ADD                                                              DELETE   
  ELIGIBLE                                                    ELIG                                                                                                                                 
                                                              09-30-96                                                                                                                             

                                                                                                                                                                                                   

  BEGINNING             NO PAY                                                  TYP        TNG                  TOTAL             HOURS                                               O            KICKER

  DATE         RSN      DATE                                  RSN               TNG        TME                  RATE              T                 NO                                R            RATE

  08-15-99     00                                                               B          4                    251.00            S                 12                                             

  09-12-99     45                                                               B          4                    601.00            S                 12                                H            350.00

  10-01-99     37       051500                                61                B          4                    605.00            S                 12                                H            350.00

                                                                                                                                                                                                   

                                                                                                                                                                                                   

                                                                                                                                                                                                   

                                                                                                                                                                                                   

  STOP                             RSN                                   SUSP                    RESUME                           SUPPRESS                                                         
                                                                                                                                  LETTER                                                           

  DEV MIT CIR                                          6 CR                                                                                  POT                                                   
                                                       HR EXC                                                                                SCH                                                   
                                                       DATE                                                                                  LIAB                                                  

  MSG                                                                                                                                                             NEXT                             
                                                                                                                                                                  SCREEN                           

  KICKER RATE                                                                                                                                                                                      
  OVERRIDDEN                                                                                                                                                                                       
  HIT ENTER TO                                                                                                                                                                                     
  CONTINUE                                                                                                                                                                                         
  ------------ ----- -- ---------- ----- ------------- ------ ---------- ------ ---------- ----- -------- ----- -------- -------- ---------- ------ ---------- -- -------- ---------- --- -------- ----------

**Example 3B. Kicker Override After GAD/GAP**

There are 2 important things to remember when using the kicker
overrides:

> 1\. An override must be entered on both the 310 and 312 screens if the
> kicker benefit being paid does not match **exactly** with the kicker
> information from DMDC on the 310 screen. This includes eligibility,
> dates, and rate.
>
> 2\. The kicker overrides tell the system to ignore all edits for
> kicker data between the 310 and 312 screens. Therefore, care must be
> taken in using the overrides correctly.

If the DMDC eligibility status is not Eligible or Eligibility Retained,
it is necessary to use the basic override indicator on the 310 screen.
This situation is common when applying the 120 day exception for payment
based on a NOBE (Notice of Basic Eligibility) before the eligibility
data is received from DMDC.

### Example 4A:

> Example 4A continues Example 5 in Chapter 2. In that example, the
> claimant's eligibility status is Not Eligible, but a NOBE within 120
> of the Date of Eligibility has been received. As explained in Chapter
> 2, the OR field on the 310 screen is set to permit award rather than
> disallowance.
>
> Example 4A shows the data entry if the award is done strictly based on
> the information on the enrollment certification from the school.
> **Notice that the Beginning Date is earlier than the Date of
> Eligibility.** Notice also that the ELIG STAT shows NOT ELIGIBLE. That
> field will always show the current DMDC eligibility status and acts as
> a reminder that the override is in use on the 310 screen.

  ----------- ----- -- ---------- ----- ------------- ------ ---------- ------ ---------- ----- -------- ----- ------- -------- ---------- ------ ---------- -- -------- ---------- --- -------- ----------
  312                  CH1606                                                                                                                                            12-13-99                
                       AWARD                                                                                                                                                                     

  FILE NUMBER                                                                  NAME A G                                M/R                                                                       
  888 88                                                                       OVERR                                   STATUS                                                                    
  8888-00                                                                                                                                                                                        

  REM ENT              DELIM DATE                                                                        DLC                                                    DLP                              
  36-00                10-14-09                                                                                                                                                                  

  LAST                                                                         END                                                                PWR-ATTY                                       
  ACTIVITY                                                                     PRODUCT                                                            NONE                                           
                                                                               260-1606                                                                                                          

  CLEAR                                 FACILITY                                                OBJ 060                COURSE                                                           PROG CHG 
  CONTROL                               1-1-1111-11                                                                    060                                                                       

  ELIG STAT                                                  DATE OF                                                   ADD                                                              DELETE   
  ELIGIBLE                                                   ELIG                                                                                                                                
                                                             10-14-99                                                                                                                            

                                                                                                                                                                                                 

  BEGINNING            NO PAY                                                  TYP        TNG                  TOTAL            HOURS                                               O            KICKER

  DATE        RSN      DATE                                  RSN               TNG        TME                  RATE             T                 NO                                R            RATE

  090399      00       051800                                                  b          4                                     S                 12                                             

              D                                                                                                                                                                                  

                                                                                                                                                                                                 

                                                                                                                                                                                                 

                                                                                                                                                                                                 

                                                                                                                                                                                                 

  STOP                            RSN                                   SUSP                    RESUME                          SUPPRESS                                                         
                                                                                                                                LETTER                                                           

  DEV MIT CIR                                         6 CR                                                                                 POT                                                   
                                                      HR EXC                                                                               SCH                                                   
                                                      DATE                                                                                 LIAB                                                  

  MSG                                                                                                                                                           NEXT                             
                                                                                                                                                                SCREEN                           

                                                                                                                                                                                                 
  ----------- ----- -- ---------- ----- ------------- ------ ---------- ------ ---------- ----- -------- ----- ------- -------- ---------- ------ ---------- -- -------- ---------- --- -------- ----------

**Example 4A. Data Entry on Overridden Award**

### Example 4B:

> If Alt/Enter is hit, the screen in Example 4B is generated. Notice the
> message: AWARD DATE IN PERIOD OF NON-ELIGIBILITY. **This is an**
> **extremely important message in override processing.** This message
> is generated whenever the beginning date or ending date of an entered
> award is not in a period of eligibility on the 310 screen. In this
> case, there is no period of eligibility on the 310 screen, so the
> message will always be generated.
>
> When the message is displayed, you have three options:

1.  Change the award dates so they are within an eligibility period, or

```{=html}
<!-- -->
```
2.  Enter and "E" (eligibility) override on the award line, itself, or

> 3\. Change dates and enter the "E" override.
>
> In this case, since there is no eligibility period, the "E" override
> must be entered. However, the beginning date of the award is before
> the Date of Eligibility. Therefore, the beginning date must be
> changed, and the "E" override must be entered.

  ----------------- ----- -- ---------- ----- ------------- ------ ---------- ------ ---------- ----- -------- ----- ------- -------- ---------- ------ ---------- -- -------- ---------- --- -------- ----------
  312                        CH1606                                                                                                                                            12-13-99                
                             AWARD                                                                                                                                                                     

  FILE NUMBER 888                                                                    NAME A G                                M/R                                                                       
  88 8888-00                                                                         OVERR                                   STATUS                                                                    

  REM ENT 36-00              DELIM DATE                                                                        DLC                                                    DLP                              
                             10-14-09                                                                                                                                                                  

  LAST ACTIVITY                                                                      END                                                                PWR-ATTY                                       
                                                                                     PRODUCT                                                            NONE                                           
                                                                                     260-1606                                                                                                          

  CLEAR CONTROL                               FACILITY                                                OBJ 060                COURSE                                                           PROG CHG 
                                              1-1-1111-11                                                                    060                                                                       

  ELIG STAT                                                        DATE OF                                                   ADD                                                              DELETE   
  ELIGIBLE                                                         ELIG                                                                                                                                
                                                                   10-14-99                                                                                                                            

                                                                                                                                                                                                       

  BEGINNING                  NO PAY                                                  TYP        TNG                  TOTAL            HOURS                                               O            KICKER

  DATE              RSN      DATE                                  RSN               TNG        TME                  RATE             T                 NO                                R            RATE

  09-03-99          00       05-18-00                              61                B          4                                     S                 12                                             

                                                                                                                                                                                                       

                                                                                                                                                                                                       

                                                                                                                                                                                                       

                                                                                                                                                                                                       

                                                                                                                                                                                                       

                                                                                                                                                                                                       

  STOP                                  RSN                                   SUSP                    RESUME                          SUPPRESS                                                         
                                                                                                                                      LETTER                                                           

  DEV MIT CIR                                               6 CR                                                                                 POT                                                   
                                                            HR EXC                                                                               SCH                                                   
                                                            DATE                                                                                 LIAB                                                  

  MSG                                                                                                                                                                 NEXT                             
                                                                                                                                                                      SCREEN                           

  AWARD DATE IN                                                                                                                                                                                        
  PERIOD OF                                                                                                                                                                                            
  NON-ELIGIBILITY                                                                                                                                                                                      
  ----------------- ----- -- ---------- ----- ------------- ------ ---------- ------ ---------- ----- -------- ----- ------- -------- ---------- ------ ---------- -- -------- ---------- --- -------- ----------

**Example 4B. Override Message**

### Example 4C:

> Example 4C shows the screen after the Beginning Date has been changed
> and the "E" override has been entered. Notice that the message now
> asks you to confirm the override information so you have a "second
> chance" to correct dates, if necessary.

  ------------------- ----- -- ---------- ----- ------------- ------ ---------- ------ ---------- ----- -------- ---------- ------- -------- ---------- ------ ---------- -- ---------- ---------- --- -------- ----------
  312                          CH1606                                                                                                                                                   12-13-99                
                               AWARD                                                                                                                                                                            

  FILE NUMBER 888 88                                                                   NAME A G                                     M/R                                                                         
  8888-00                                                                              OVERR                                        STATUS                                                                      

  REM ENT 36-00                DELIM DATE                                                                        DLC                                                         DLP                                
                               10-14-09                                                                          10-14-99                                                    10-14-99                           

  LAST ACTIVITY                                                                        END                                                                     PWR-ATTY                                         
                                                                                       PRODUCT                                                                 NONE                                             
                                                                                       260-1606                                                                                                                 

  CLEAR CONTROL                                 FACILITY                                                OBJ 060                     COURSE                                                             PROG CHG 
                                                1-1-1111-11                                                                         060                                                                         

  ELIG STAT ELIGIBLE                                                 DATE OF                                                        ADD                                                                DELETE   
                                                                     ELIG                                                                                                                                       
                                                                     10-14-99                                                                                                                                   

                                                                                                                                                                                                                

  BEGINNING                    NO PAY                                                  TYP        TNG                       TOTAL            HOURS                                                 O            KICKER

  DATE                RSN      DATE                                  RSN               TNG        TME                       RATE             T                 NO                                  R            RATE

  09-03-99            00       05-18-00                              61                B          4                                          S                 12                                               

                                                                                                                                                                                                                

                                                                                                                                                                                                                

                                                                                                                                                                                                                

                                                                                                                                                                                                                

                                                                                                                                                                                                                

  STOP                                    RSN                                   SUSP                    RESUME                               SUPPRESS                                                           
                                                                                                                                             LETTER                                                             

  DEV MIT CIR                                                 6 CR                                                                                      POT                                                     
                                                              HR EXC                                                                                    SCH                                                     
                                                              DATE                                                                                      LIAB                                                    

  MSG                                                                                                                                                                        NEXT                               
                                                                                                                                                                             SCREEN                             

  DMDC STATUS NOT                                                                                                                                                                                               
  ELIGIBLE - CONFIRM                                                                                                                                                                                            

  AWARD DATE IN                                                                                                                                                                                                 
  PERIOD OF                                                                                                                                                                                                     
  NON-ELIGIBILITY -                                                                                                                                                                                             
  CONFIRM HIT ENTER                                                                                                                                                                                             
  TO CONTINUE                                                                                                                                                                                                   
  ------------------- ----- -- ---------- ----- ------------- ------ ---------- ------ ---------- ----- -------- ---------- ------- -------- ---------- ------ ---------- -- ---------- ---------- --- -------- ----------

**Example 4C. Override Confirmation Messages**

### Example 4D:

> When the confirmation messages are received, enter Alt/Enter and the
> award will be Gap'd as seen in Example 4D.
>
> **All awards using the override(s) require signature by two different
> employees.**

### 

### 

### 

  ----------- ----- -- ---------- ----- ------------- ------ ---------- ------ ---------- ----- -------- ---------- -------- -------- ---------- ------ ---------- -- ---------- ---------- --- -------- ----------
  312                  CH1606                                                                                                                                                    12-29-99                
                       AWARD                                                                                                                                                                             

  FILE NUMBER                                                                  NAME A G                                      M/R                                                                         
  888 88                                                                       OVERR                                         STATUS                                                                      
  8888-00                                                                                                                                                                                                

  REM ENT              DELIM DATE                                                                        DLC                                                          DLP                                
  36-00                10-14-09                                                                          10-14-99                                                     10-14-99                           

  LAST                                                                         END                                                                      PWR-ATTY                                         
  ACTIVITY                                                                     PRODUCT                                                                  NONE                                             
                                                                               260-1606                                                                                                                  

  CLEAR                                 FACILITY                                                OBJ 060                      COURSE                                                             PROG CHG 
  CONTROL                               1-1-1111-11                                                                          060                                                                         

  ELIG STAT                                                  DATE OF                                                         ADD                                                                DELETE   
  ELIGIBLE                                                   ELIG                                                                                                                                        
                                                             10-14-99                                                                                                                                    

                                                                                                                                                                                                         

  BEGINNING            NO PAY                                                  TYP        TNG                       TOTAL             HOURS                                                 O            KICKER

  DATE        RSN      DATE                                  RSN               TNG        TME                       RATE              T                 NO                                  R            RATE

  09-03-99    00       05-18-00                              61                B          4                         255.00            S                 12                                  E            

              D                                                                                                                                                                                          

                                                                                                                                                                                                         

                                                                                                                                                                                                         

                                                                                                                                                                                                         

                                                                                                                                                                                                         

                                                                                                                                                                                                         

  STOP                            RSN                                   SUSP                    RESUME                                SUPPRESS                                                           
                                                                                                                                      LETTER                                                             

  DEV MIT CIR                                         6 CR                                                                                       POT                                                     
                                                      HR EXC                                                                                     SCH                                                     
                                                      DATE                                                                                       LIAB                                                    

  MSG                                                                                                                                                                 NEXT                               
                                                                                                                                                                      SCREEN                             
  ----------- ----- -- ---------- ----- ------------- ------ ---------- ------ ---------- ----- -------- ---------- -------- -------- ---------- ------ ---------- -- ---------- ---------- --- -------- ----------

**Example 4D. Overridden Award After GAP**

In the examples thus far, we've discussed overrides for the kicker and
basic rates as separate actions. However, it is possible that both
overrides would have to be used in combination. For example, in the
example of an original award in which both basic and kicker eligibility
begin on the same day, and neither is yet shown in the DMDC record. The
basic concept of the kickers is the same, with one significant
difference on the 312 screen entries.

### Example 5A:

> Example 5A shows the 310 screen for a claim in which both the basic
> and kicker overrides are entered in order to process the original
> award. In this example, the claimant submitted a NOBE and a kicker
> contract for the low rate, showing that eligibility is established on
> October 14, 1999. Note that the award was processed on December 21,
> 1999, so the 120 day exception applies.

  --------------- --------- ------------- -------- -------- ------------- ------ --------- ------ ------ --------- --------- -------------- -- ---------- ------ ------- -------- ---------- ---- ---------- ---- ------
  310                                                       ELIGIBILITY                                                                                                           12-21-99                        
                                                            AND                                                                                                                                                   
                                                            ENTITLEMENT                                                                                                                                           

                  FILE                                                                                   END                                                     NAME T                                           
                  NUMBER                                                                                 PRODUCT                                                 T TESTE                                          
                  777 77                                                                                 260                                                                                                      
                  7777-00                                                                                                                                                                                         

                                          SOC SEC                                                                                              DATE OF                                                            
                                          NUMBER                                                                                               BIRTH                                                              
                                          777 77                                                                                               11-01-50                                                           
                                          7777                                                                                                                                                                    

                            DATE OF                                                                                CURRENT                                                                                        O/RX
                            ELIGIBILITY                                                                            ELIG STAT                                                                                      
                            10-14-96                                                                               NOT ELIG                                                                                       

  EFF DATE                                                  STATUS               REASON                                                                                  COMP                                     

  09-30-96                                                  NOT ELIG             NO 6 YEAR                                                                                                                        
                                                                                 CONRACT                                                                                                                          

                                                                                                                                                                                                                  

                                                                                                                                                                                                                  

  KICK DATE                                        KICKER                 RATE                    KO/R X                     MOB FM                                                          TO                   
                                                   STAT                                                                                                                                                           

                                                                                                                                                                                             TO                   

                                                                                                                                                                                             TO                   

                                                                                                                                                                                             TO                   

                                                                                                                                                                                                                  

  ENTITLEMENT                                                                                                                DELIMIT/TERM                                                         10-14-09        
  DETERMINATION                                                                                                              DATE                                                                                 

  PRIOR VA                                                                                 MOS                               ORIGINAL                                                             36-00           
  TRAINING                                                                                 DAYS                              ENTITLEMENT                                                                          

  TYPE                                                                                                                       ENTITLEMENT                                                                          
                                                                                                                             USED                                                                                 

  DELIM DATE ADJ                                                                                                             REMAIN                                                               36-00           
                                                                                                                             ENTITLEMENT                                                                          

  FROM                                                                                                                       ENROLLMENT                                                           NO              
                                                                                                                             LIMITED                                                                              

                                                                                                                             EDUCATION                                                            HS GRAD         
                                                                                                                             LEVEL 12                                                                             

  ELIGIBLE                                                                                                                                                               NEXT                                     
  ESTABLISHED                                                                                                                                                            SCREEN                                   
  WITH O/R - HIT                                                                                                                                                                                                  
  ENTER TO STORE                                                                                                                                                                                                  
  --------------- --------- ------------- -------- -------- ------------- ------ --------- ------ ------ --------- --------- -------------- -- ---------- ------ ------- -------- ---------- ---- ---------- ---- ------

**Example 5A. 310 Screen With Combined Override**

### Example 5B:

> Example 5B shows the data entry requirements for using the combined
> basic and kicker overrides on the 310 screen. **When overriding both
> basic and kicker eligibility on the 312 screen, use the "E"
> override.**
>
> Remember that when only the kicker was being overridden the specific
> override code "told" the system what kicker rate to pay. When
> overriding basic eligibility, however, the "E" (eligibility) override
> must be used. Therefore, **when overriding both basic and**
>
> **kicker, it is necessary to enter the** **kicker rate. This is the
> only time the kicker rate must be manually entered.**
>
> Example 5B shows the correct award entries. Notice that the entered
> kicker rate must match the correct training time (the low rate for
> this period is \$100, adjusted for three quarter time is \$75).

  ----------- ----- -- ---------- ----- ------------- ------ ---------- ------ ---------- ----- -------- ----- ------- -------- ---------- ------ ---------- -- -------- ---------- --- -------- ----------
  312                  CH1606                                                                                                                                            12-21-99                
                       AWARD                                                                                                                                                                     

  FILE NUMBER                                                                  NAME T T                                M/R                                                                       
  777 77                                                                       TESTE                                   STATUS                                                                    
  7777-00                                                                                                                                                                                        

  REM ENT              DELIM DATE                                                                        DLC                                                    DLP                              
  36-00                10-14-09                                                                                                                                                                  

  LAST                                                                         END                                                                PWR-ATTY                                       
  ACTIVITY                                                                     PRODUCT                                                            NONE                                           
                                                                               260-1606                                                                                                          

  CLEAR                                 FACILITY                                                OBJ 060                COURSE                                                           PROG CHG 
  CONTROL                               1-1-1111-11                                                                    060                                                                       

  ELIG STAT                                                  DATE OF                                                   ADD                                                              DELETE   
  NOT ELIG                                                   ELIG                                                                                                                                
                                                             10-14-99                                                                                                                            

                                                                                                                                                                                                 

  BEGINNING            NO PAY                                                  TYP        TNG                  TOTAL            HOURS                                               O            KICKER

  DATE        RSN      DATE                                  RSN               TNG        TME                  RATE             T                 NO                                R            RATE

  101499      00       051400                                61                b          3                                     s                 9                                 E            75

                                                                                                                                                                                                 

                                                                                                                                                                                                 

                                                                                                                                                                                                 

                                                                                                                                                                                                 

                                                                                                                                                                                                 

                                                                                                                                                                                                 

  STOP                            RSN                                   SUSP                    RESUME                          SUPPRESS                                                         
                                                                                                                                LETTER                                                           

  DEV MIT CIR                                         6 CR                                                                                 POT                                                   
                                                      HR EXC                                                                               SCH                                                   
                                                      DATE                                                                                 LIAB                                                  

  MSG                                                                                                                                                           NEXT                             
                                                                                                                                                                SCREEN                           
  ----------- ----- -- ---------- ----- ------------- ------ ---------- ------ ---------- ----- -------- ----- ------- -------- ---------- ------ ---------- -- -------- ---------- --- -------- ----------

**Example 5B. Award Entry for Combined Override**

### Example 5C:

> If, however, you accidentally enter a rate that is not valid for the
> training time, the system will advise you to enter a valid rate. This
> is shown in Example 5C.

  ----------- ----- -- ---------- ----- ------------- ------ ---------- ------ ---------- ----- -------- ----- ------- -------- ---------- ------ ---------- -- -------- ---------- --- -------- ----------
  312                  CH1606                                                                                                                                            12-21-99                
                       AWARD                                                                                                                                                                     

  FILE NUMBER                                                                  NAME T T                                M/R                                                                       
  777 77                                                                       TESTE                                   STATUS                                                                    
  7777-00                                                                                                                                                                                        

  REM ENT              DELIM DATE                                                                        DLC                                                    DLP                              
  36-00                10-14-09                                                                                                                                                                  

  LAST                                                                         END                                                                PWR-ATTY                                       
  ACTIVITY                                                                     PRODUCT                                                            NONE                                           
                                                                               260-1606                                                                                                          

  CLEAR                                 FACILITY                                                OBJ 060                COURSE                                                           PROG CHG 
  CONTROL                               1-1-1111-11                                                                    060                                                                       

  ELIG STAT                                                  DATE OF                                                   ADD                                                              DELETE   
  NOT ELIG                                                   ELIG                                                                                                                                
                                                             10-14-99                                                                                                                            

                                                                                                                                                                                                 

  BEGINNING            NO PAY                                                  TYP        TNG                  TOTAL            HOURS                                               O            KICKER

  DATE        RSN      DATE                                  RSN               TNG        TME                  RATE             T                 NO                                R            RATE

  101499      00       051400                                61                b          3                                     s                 9                                 E            \^100

                                                                                                                                                                                                 

                                                                                                                                                                                                 

                                                                                                                                                                                                 

                                                                                                                                                                                                 

  STOP                            RSN                                   SUSP                    RESUME                          SUPPRESS                                                         
                                                                                                                                LETTER                                                           

  DEV MIT CIR                                         6 CR                                                                                 POT                                                   
                                                      HR EXC                                                                               SCH                                                   
                                                      DATE                                                                                 LIAB                                                  

  MSG                                                                                                                                                           NEXT                             
                                                                                                                                                                SCREEN                           

  ENTRY MUST                                                                                                                                                                                     
  BE A VALID                                                                                                                                                                                     
  KICKER RATE                                                                                                                                                                                    
  ----------- ----- -- ---------- ----- ------------- ------ ---------- ------ ---------- ----- -------- ----- ------- -------- ---------- ------ ---------- -- -------- ---------- --- -------- ----------

**Example 5C. Invalid Kicker Rate Entered**

### Example 5D:

> Example 5D shows the combined override award after GAP has initially
> been entered. Notice that the total and kicker rates are displayed and
> that the "confirmation" messages for both basic and kicker overrides
> are generated at the bottom of the screen. These messages will also be
> displayed on the 500 screen for the authorizer. When Alt/Enter is
> entered again, the award will be ready for authorization.

  ------------------- ----- -- ---------- ----- ------------- ------ ---------- ------ ---------- ----- -------- ---------- -------- -------- ---------- ------ ---------- -- ---------- ---------- --- -------- ----------
  312                          CH1606                                                                                                                                                    12-21-99                
                               AWARD                                                                                                                                                                             

  FILE NUMBER 777 77                                                                   NAME T T                                      M/R                                                                         
  7777-00                                                                              TESTE                                         STATUS                                                                      

  REM ENT 36-00                DELIM DATE                                                                        DLC                                                          DLP                                
                               10-14-09                                                                          10-14-99                                                     10-14-99                           

  LAST ACTIVITY                                                                        END                                                                      PWR-ATTY                                         
                                                                                       PRODUCT                                                                  NONE                                             
                                                                                       260-1606                                                                                                                  

  CLEAR CONTROL                                 FACILITY                                                OBJ 060                      COURSE                                                             PROG CHG 
                                                1-1-1111-11                                                                          060                                                                         

  ELIG STAT NOT ELIG                                                 DATE OF                                                         ADD                                                                DELETE   
                                                                     ELIG                                                                                                                                        
                                                                     10-14-99                                                                                                                                    

                                                                                                                                                                                                                 

  BEGINNING                    NO PAY                                                  TYP        TNG                       TOTAL             HOURS                                                 O            KICKER

  DATE                RSN      DATE                                  RSN               TNG        TME                       RATE              T                 NO                                  R            RATE

  10-14-99            00       05-14-00                              61                B          3                         266.00            S                 9                                   E            75.00

                                                                                                                                                                                                                 

                                                                                                                                                                                                                 

                                                                                                                                                                                                                 

                                                                                                                                                                                                                 

  STOP                                    RSN                                   SUSP                    RESUME                                SUPPRESS                                                           
                                                                                                                                              LETTER                                                             

  DEV MIT CIR                                                 6 CR                                                                                       POT                                                     
                                                              HR EXC                                                                                     SCH                                                     
                                                              DATE                                                                                       LIAB                                                    

  MSG                                                                                                                                                                         NEXT                               
                                                                                                                                                                              SCREEN                             

  KICKER RATE                                                                                                                                                                                                    
  OVERRIDDEN DMDC                                                                                                                                                                                                
  STATUS NOT                                                                                                                                                                                                     
  ELIGIBLE-CONFIRM                                                                                                                                                                                               

  BEGIN DATE IN                                                                                                                                                                                                  
  PERIOD OF                                                                                                                                                                                                      
  NON-ELIGIBILITY -                                                                                                                                                                                              
  CONFIRM HIT ENTER                                                                                                                                                                                              
  TO CONTINUE                                                                                                                                                                                                    
  ------------------- ----- -- ---------- ----- ------------- ------ ---------- ------ ---------- ----- -------- ---------- -------- -------- ---------- ------ ---------- -- ---------- ---------- --- -------- ----------

**Example 5D. Combined Override Award After GAP**

Using the overrides for amended awards is similar for original awards.
However, it is not always necessary to use the basic override on the 310
screen to override eligibility on the 312 screen. If the current
eligibility is Eligible or Eligibility Retained, you do not have to
enter the "X" in the OR field on the 310 screen. You may still, however,
have to use the "E" override on the 312 screen to process your award.

If the current eligibility status on the 310 screen is Eligible or
Eligibility Retained and it is necessary to adjust an award period that
is in a period of non-eligibility, you can merely use the "E" override
on the award line that falls in the period of non-eligibility. Although
this should not be a common occurrence, it can happen in certain cases
where eligibility information was converted from DMDC's old system to
its new one, or in certain cases where payment has been made to the Date
Last Paid in Eligibility Suspended cases.

The override edits on the 312 screen only edit against entered award
lines, not master record lines. Since the overrides do not affect the
rate of payment, it is not necessary to do an award simply to remove an
override from an award line.

# Other 312 Screen Considerations

Generally, if you understand the overrides, the 312 screen is very easy
to use and understand. You may encounter some unusual situations
resulting from conversion (either DMDC's or VA's) that require special
processing. These are described in Appendix D of this Guide. Also in
Appendix D are some common examples of awards done based on DMDC
eligibility changes.