![](media/image1.png){width="0.9597222222222223in"
height="0.9694444444444444in"} **Federal Acquisition Service**

> *≡ **Disposition** ≡*

THE NEWSLETTER DEDICATED TO THE INITIATIVES OF THE GSA PROPERTY
MANAGEMENT PROGRAM

"The first source of supply!"

> **MID-SPRING 2008 DN-No. 39**

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**Every Picture Tells A Story**

"Picture yourself in a boat on a river

with tangerine trees and marmalade skies"

-The Beatles

Okay! Whether in the concrete reference in the title of a Rod Stewart
album or the metaphorical fantasy of a John Lennon lyric, "pictures" can
tell a story to most people that help them absorb and comprehend data
more readily than under normal circumstances. Indeed, doctors for years
have told us that at least 75 percent of the people worldwide are
visually oriented and learn best by "seeing" things and retaining these
images. We at GSA subscribe to the age-old and practical concept that a
"picture is worth a thousand words," and wholeheartedly promote this
view when it comes to reporting excess property for disposal on
GSAXcess®. Federal agencies can add significantly to the chances that
their items will be disposed of successfully by adding pictures to their
reports of excess property. This means that agencies can help themselves
and increase the odds that the items they are reporting will be
transferred to another agency, donated to an eligible public or
non-profit organization, or sold to the general public---and thus
[removed]{.underline} from their control---by simply adding a photo or
more for each item being reported on GSAXcess®. Recent changes to the
GSAXcess® system now allow a reporting agency to attach a single
picture, or more, at the time each item is reported for disposal. The
connection to this facet of the GSA inventory system is readily
available within the main *Report Property Menu* under the first
heading, "Create Report." Once you enter to complete your disposal
report, the "Upload Pictures" link appears [right next]{.underline} to
the "Item Control Number" assigned to the item being disposed. As such,
an agency can record simultaneously both the excess item being reported
and the picture or pictures (up to 12 are allowed) associated with that
respective property by using a jpg format. The agency loading the
pictures simply uses the same item control number assigned to the
property item and applies it to the pictures as well---and then adds a
suffix to the end of each number ("A" through "M," if needed, but no
"I") to identify each picture. As an option, agencies can send their
pictures to <gsaxcess.pictures@gsa.gov> using the same format. What is
even better is the fact that agency personnel can contact the GSA Help
Desk at 866-333-7472 to get assistance, when needed, to accomplish these
tasks. That's real- time help with real-time pictures and a real keen
outlook to boot. By adding pictures, federal agencies can increase the
prospects of success for property disposal. While pictures are highly
recommended for items over \$5,000 in certain federal stock groups such
as those for ships/boats, motor vehicles, metal working machines,
construction equipment, material handling equipment, generators, and
medical equipment, agencies need not stop there. They can use the simple
logic that "seeing is believing" and complement all their item
descriptions with pictures to enhance their property disposals. There is
a nice image of success behind this practice, and it is a feature of
GSAXcess® that we hope agencies will see.

**[The CFL---A Hit in the Mid-Atlantic Region]{.underline}**

The Mid-Atlantic Property Management Division held its annual Computers
for Learning (CFL) day on March 26, 2008, at the GSA Personal Property
Center in Springfield, Virginia, for schools and educational non-profit
organ-izations. Over 25 school officials from the Washington, DC, area
and the states of Maryland, Virginia, and West Virginia, attended the
event that featured on-site presentations and transactions. The event
was a noted success, as over \$686,000 of equipment was donated to
schools that same day. One excited school attendee said, "I am grateful
. . . The equipment will go a long way in helping students . . ."

**Maximizing the Use & Benefits of Property**

"Good order is the foundation of all good things."

-Edmund Burke

Throughout history, theories abound about the best way of managing
things. Everyone from Augustus Caesar to Donald Trump has had "a plan"
that guided him or her toward success. Recently, GSA provided an
excellent plan to help federal agencies ensure success in the management
of federal personal property. In GSA Bulletin, FMR B-17, titled
*Stewardship of Federal Property,* GSA outlines key guidelines to ensure
that federal agencies maximize the use of federal property, provide for
the transfer of this property to eligible recipients, and safeguard the
property through proper care and handling. These factors all serve to
protect the investment of the government and save agencies and the
taxpayers valuable resources and dollars by avoiding new acquisitions.
Some key advice in the bulletin includes pre-screening property
[before]{.underline} authorizing new procurements, performing care and
handling for the [lifetime]{.underline} of the property, providing
proper descriptions of property---including [pictures]{.underline}, and
cooperating with [all authorized entities]{.underline} to transfer
property. This is good solid advice so that you can maximize the use and
benefits of property. To learn more, go to the GSA website at
[gsa.gov/property]{.underline} and find the link for the Federal
Management Regulations. It's just good planning.

**Virginia College No Longer Grounded**

Here is a short "uplifting" story. It seems that the Central Virginia
Community College in Lynchburg needed jet engines to get its expansion
of the FAA-approved aviation repair program off the ground. It got them,
via GSA and the Virginia SASP\--\$2.3 million worth. Now, the CVCC is
flying higher than ever in Lynchburg and can begin accepting more
students for its important aviation curriculum. Blue skies!

**Donation Program Recycles Tax Dollars**

Hey! Don't throw that property out! Even if the federal government
doesn't want it---someone out there can use it. That's right! There are
thousands of groups nationwide that can use your surplus property. How
does it work? Well, GSA---with the help from the State Agencies for
Surplus Property (SASP's)---manages the Federal Surplus Personal
Property Donation Program that allows many nonfederal entities to obtain
property no longer required by the federal government. This includes
everything from appliances and clothing to furniture and tools. Many
organizations are eligible for the program, including public agencies,
nonprofit educational or health institutions, nonprofit and public
programs for the elderly, and others. Sound good? You bet it does! Not
only does the program provide agencies with a way to dispose of unneeded
property, but it also provides key resources for thousands of eligible
organizations. What a great way to recycle tax dollars and feel good at
the same time. To learn more, go to the web sites at
[gsaxcess.gov]{.underline} or [gsa.gov/property]{.underline} or contact
the GSA Area Property Officer or SASP in your state for assistance.

**Special Purpose Items Remain Vital To Program**

Speaking of not disposing property prematurely . . . there is ample
evidence that unique items can play a [vital role]{.underline} in the
program even when their intended uses seem questionable. There are many
such items, but we talk here of two cases in point---water and flu
vaccine---that were approved the past few years for processing through
GSA even though their expiration dates were passed (the water) or close
to completion (the vaccine). For water, the FDA promotes the listing of
expiration dates on water, although, technically, water does not
degenerate and can be used indefinitely. The use of an expiration date
for water, then, is for packaging purposes and not for its efficacy. In
the case of the vaccine, the expiration date *is* important, but most
medical outlets dispose of their supplies well in advance, making its
processing, with FDA approval, allowed. In these cases, thousands of
dollars of property can be put to good re-utilization purposes by
federal, state, and international entities everyday. It's something
special to remember!

**The Keys to Computers For Learning (CFL)**

Just a reminder: To register for GSA's CFL program, **schools** must
have a NCES number and **educational non-profits** must have a 501(c)
tax ID number. The former is maintained by the National Center for
Education Statistics in the Department of Education; the latter is
maintained by the Internal Revenue Service. These numbers are the keys
to enrollment. Special links for them can be found at GSA's new CFL
website at [computersforlearning.gov]{.underline}. Enroll now!

**Many Agencies Migrate to GSA Sales Center**

The Office of Management & Budget has verified the migration of many
agencies to GSA to conduct property sales under the Federal Asset Sales
(FAS) initiative. By regulation, agencies must now use an approved FAS
center to conduct their sales. While some agencies offer FAS services
that are limited by geography or by commodity, GSA is the
[only]{.underline} approved FAS center that offers "all" methods of
sales services, nationwide. Agencies migrating to GSA include the
departments of Agriculture, Commerce, Education, Energy, Labor, State,
Interior, Veterans Affairs, and others. With spring here, the migration
season is in full swing, and it appears GSA is the destination of choice
for property sales.

**GSA & SASP's Respond to Virginia Tornados**

When the call for help went out the day after tornados struck four sites
in rural Virginia on April 28, it was answered with a strong
affirmation---nationally and effectively. Within two days, offers of aid
poured into the Virginia State Agency for Surplus Property (VA-SASP)
from GSA-Area Property Officers as close as Virginia and Pennsylvania,
to GSA-Regional offices as far as the West Coast. Added to this was the
tremendous response of kindred SASP's nationwide that answered the
urgent call. Supplies of water, bandages, flash-lights, gloves, and
other items were offered to aid Virginia. Said one state official, "We
are overwhelmed. Thank you."

The GSA Regional Personal Property Directory

  ------------------------------ ----------- -------------- ---- --- ---------------------------
  **Mid Atlantic Region**                                            

  *States: DC , DE, MD VA, WV,                                       
  PA*                                                                

  **Philadelphia, PA, Office**                                       

  **Director: Joseph M.                                              
  Hvorecky**                                                         

  no. 215-446-5060/fax 5116                                          

  **Deputy Director: Charles                                         
  Robinson**                                                         

  no. 202-619-8986                                                   

  **Utilization/Donation/Sales                                       
  Chief:**                                                           

  **John Breen**                                                     

  no. 215-446-5070/fax 5116                                          

  **New York Office**                                                

  *States: CT, ME, MA, NH, RI,                                       
  VT, NJ, NY, PR, VI*                                                

  **Utilization/Donation POCs:**                                     

  **Cathy Morant**                                                   

  no. 212-264-2034/fax 9806                                          

  **Sales POC: Joseph Hvorecky**                                     

  no. 215-446-5060/fax 5116                                          

  **DC & Nearby MD & VA                                              
  Offices**                                                          

  **Utilization/Donation**                                           

  **Chief: Rick Parker**                                             

  no. 202-619-8975/fax 8985                                          

  **Sales Manager:**                                                 

  **Charles Robinson (Acting)**                                      

  703-605-9330/fax 9365                                              

  **Personal Property Center**                                       

  **Chief: Sherlean Route**                                          

  no. 703-605-9318/fax 9362                                          

  **Southeast Sunbelt Region**                                       

  *States: AL, GA, FL, KY, MS,                                       
  NC, SC, TN*                                                        

  **Atlanta, GA, Office**                                            

  **Program Manager (acting):                                        
  Donald Clark**                                                     

  no. 404-331-0974/fax 1877                                          

  **Deputy: Donald**                         **Clark**               

  no. 404-331-0974                                                   

  **Utilization/Donation                                             
  Manager:**                                                         

  **Mark Brantley**                                                  

  no. 404/331-0972                                                   

  **Sales Managers:**                                                

  Felicia Rogers                             404/331-3002            

  Leanne Beutler                             404/331-0973            

  **Chicago Office**                                                 

  *States: IL, IN, MI, MN, OH,                                       
  WI*                                                                

  **Personal Property**                                              

  **Branch Chief: Gregory                                            
  Flores**                                                           

  no. 312-886-8992                                                   

  fax: 312-353-0807 or 0827                                          

  **Sales Manager:**                         ** **                   

  Leanne Beutler                             404/331-0973            

  **Kansas City Office**                                             

  *States: IA, KS, MO, NE*                                           

  **Utilization/Donation POC:                                        
  Judy Schroyer**                                                    

  no. 816-823-3720/fax 3711                                          

  **Sales POC: Tim Gosnell**                                         

  no. 816-823-3700/fax 3701                                          

                                 **GSA                               
                                 Central                             
                                 Office**                            

  **Office of Personal Property                                      
  Management**                                                       

                                                                     

  **Arlington, VA, Ofc.**                                            

  **Director: David Robbins**                                        

  no. 703-605-5610/fax 9833                                          

  **Sales Chief: Lynne Price**                                       

  no. 703-605-2910                           ** **                   

  **Utilization/Donation                                             
  Chief:**                                                           

  **Roman Marciniak**                                                

  no. 703-605-2905                                                   

  **Greater Southwest Region**                                       

  States: AR, LA, NM, OK, TX                                         

  **Fort Worth, TX, Office**                                         

  **Director: Alberta (Genni)                                        
  Brown**                                                            

  no. 817-574-2353/fax 2366                                          

  **Deputy Director: H Jan                                           
  Faulkner**                                                         

  no. 303-236-7700                                                   

  **Utilization/Donation Branch                                      
  Chief:**                                                           

  **Nina Gonzales**                                                   

  no. 817-574-2353/fax 2366                                          

  **Sales Branch Chief: Ericka                                       
  Grim**                                                             

  no. 817-574-2361/fax 2367                                          

  info line: 817-574-2352                                            

  Toll free line: 800-495-1276                                       

  866-386-4425                                                       

  **Denver Office**                                                  

  *States: CO, MT, ND, SD, UT,                                       
  WY*                                                                

  **Denver, CO, Office**                                             

  **Utilization/Donation POC:**                                      

  **Patricia Honley (Acting)**                                       

  no. 303-236-7696                                                   ** **

  **Sales Chief: Mike Gartland                                       
  (Acting)**                                                         

  no. 303-236-7690                                                    

  info line: 1-888-999-4777                                          

  **Pacific Rim Region**                                             

  *States: AZ, CA, HI, NV, (CM,                                      
  AS, GU)*                                                           

  **San Francisco, CA, Office**                                      

  **Division Director: Mark A.                                       
  Jensen**                                                           

  no. 415-522-3030/ fax 3033                                         

  **Deputy Director: Drew Della                                      
  Valle**                                                            

  no. 415-522-3046                                                    

  info line: 415-522-2891                                            

  **Sales Chief: Melinda Eyre**                                      

  no. 415-522-3032                                                   * *

  Sales info line: 415-522-2891                                      

  **Auburn Office**                                                  

  *States: AK, ID, OR, WA*                                           

  no. 253-931-7311/fax7571                                           

  **Utilization/Donation POC:**                                      

  **Joy Schneider**                                                  ** **

  no. 253-931-7523                                                   ** **

  **Sales Chief: Melinda Eyre**                                      

  no. 415-522-3032                                                   ** **

  Sales info line: 415-522-2891                                      
  ------------------------------ ----------- -------------- ---- --- ---------------------------

**U&D Confidential** ![](media/image2.wmf){width="0.5in"
height="0.6034722222222222in"}

Get special insights about the Utilization and Donation of Federal
Personal Property right from the source . . .

Welcome to another edition of "U&D Confidential." In this episode, we
take a inside look at the Federal Management Regulations (FMR) that
focus on acquiring excess personal property for non-federal recipients.

##### §102-36.150---For which non-Federal activities may we acquire excess personal property? 

Under the Property Act you may acquire and furnish excess personal
property for use by your non-appropriated fund activities, contractors,
cooperatives, and project grantees. You may acquire and furnish excess
personal property for use by other eligible recipients only when you
have specific statutory authority to do so.

**§102-36.155---What are our responsibilities when acquiring excess
personal property for use by a non-Federal recipient?**

When acquiring excess personal property for use by a non-Federal
recipient, your authorized agency official must:

(a) Ensure the use of excess personal property by the non-Federal
recipient is authorized and complies with applicable Federal regulations
and agency guidelines.

(b) Determine that the use of excess personal property will reduce the
costs to the Government and/or that it is in the Government's best
interest to furnish excess personal property.

(c) Review and approve transfer documents for excess personal property
as the sponsoring Federal agency.

(d) Ensure the non-Federal recipient is aware of his obligations under
the FMR and your agency regulations regarding the management of excess
personal property.

(e) Ensure the non-Federal recipient does not stockpile the property but
places the property into use within a reasonable period of time, and has
a system to prevent nonuse, improper use, or unauthorized disposal or
destruction of excess personal property furnished.

(f) Establish provisions and procedures for property accountability and
disposition in situations when the Government retains title.

(g) Report annually to GSA excess personal property furnished to
non-Federal recipients during the year (see
[[102-36.295]{.underline}](http://www.gsa.gov/Portal/gsa/ep/channelView.do?pageTypeId=8199&channelId=-16530&specialContentType=FMR&file=FMR/Part102-_36.html#wp2019956)).

**§102-36.160---What additional information must we provide on the
SF 122 when acquiring excess personal property for non-Federal
recipients?**

Annotate on the SF 122, the name of the non-Federal recipient and the
contract, grant or agreement number, when applicable, and the scheduled
completion/expiration date of the contract, grant or agreement. If the
remaining time prior to the expiration date is less than 60 calendar
days, you must certify that the contract, grant or agreement will be
extended or renewed or provide other written justification for the
transfer.

Well, we hope this inside information will help you stay in focus.
Remember! You got it from **U&D Confidential**.



**State Reviews Planned for FY-'08**

With the seasonal weather here, several state reviews are projected for
the coming months. Here's a preview:

**[Target Date]{.underline}** **[State]{.underline}**

May '08 Delaware

June '08 Arizona

Arkansas

Oklahoma

July '08 Massachusetts

Pennsylvania

August '08 Alaska

Iowa

Utah

September '08 California

Washington

![](media/image3.wmf){width="0.59375in"
height="0.5409722222222222in"}What's New in
Property?![](media/image3.wmf){width="0.59375in"
height="0.5409722222222222in"}

[New Arrivals]{.underline}

-   Region 1, Area Property Office, Michael Wade

-   Region 3, Property Tech, Michelle Tenenbaum

-   Region 7, Deputy Director, H. Jan Faulkner

[New Positions]{.underline}

-   Region 4, Deputy Director, Donald Clark

-   Region 7, Sales Branch Chief, Ericka Grim

-   Region 7, U&D Branch Chief, Nina Gonzales

-   Central Ofc., Sales Associate, Denise Hicks

-   Central Ofc., GSAXcess POC, Nancy Brotherton

[New Departures]{.underline}

-   Region 4, Director, Cheryl Hall, to GSA-CAR

> Let us all wish our GSA colleagues the very best of luck and success
> in their "new" endeavors.

*≡ **Disposition Newsletter** ≡ ** ***

Robert Kitsock, Editor, Hummelstown, PA

Phone: (717) 566-1064, Fax: (717) 566-1065

[**robert.kitsock@gsa.gov**](mailto:robert.kitsock@gsa.gov)