7420.3 REV-2

CHG-17

Appendix 37

SAMPLE NOTIFICATION LETTER OF APPROVAL TO IMPLEMENT A

PROJECT-BASED CERTIFICATE PROGRAM

(HUD Field Office Letterhead)

(Addressee: PHA Director)

We are pleased to advise you that we are approving your request of

\_\_\_(date)\_\_\_ to implement a project-based certificate program
using funding

source \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_. Your agency may execute
Agreements for \_\_\_\_ units

(\_\_\_ 0-bedroom, \_\_\_ 1-bedroom, \_\_\_ 2-bedroom, \_\_\_ 3-bedroom,
\_\_\_

4-bedroom). The latest HAP contract expiration date for these PBC units
is

\_\_\_(date)\_\_\_. The paragraphs checked below are applicable to your
agency\'s

PBC program.\*

\[ \] Based on this request and prior approvals, the cumulative number
of

PBC units for which your agency may execute Agreements is \_\_\_ units
(\_\_\_

0-bedroom, \_\_\_ 1-bedroom, \_\_\_ 2-bedroom, \_\_\_ 3-bedroom, \_\_\_
4-bedroom).

The total number of units in your PBC

program is \_\_\_\_ units.\*\*

\[ \] Presently the units reserved under project number
\_\_\_\_\_\_\_\_\_\_\_

are not yet under ACC. Upon ACC execution, your agency may execute

Agreements for \_\_\_\_\_ additional units (\_\_\_ 0-bedroom, \_\_\_
1-bedroom, \_\_\_

2-bedroom, \_\_\_ 3-bedroom, \_\_\_ 4-bedroom) from funding source
\_\_\_\_\_\_\_\_\_\_\_\_\_.

The HAP contract date for these units may not exceed \_\_\_(date)\_\_\_
or the

ACC expiration date for project \_\_\_\_\_\_\_\_\_\_\_\_. Note that the
advertisement

for owner applications may not be published and no Agreements may be

entered for PBC units being authorized based on units that are reserved
but

not yet under ACC.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\* Since authorization is being given to execute Agreements, only
include

units being authorized based on units under ACC. Expand paragraph if

approval is being given for use of more than one funding source.

\*\* The first sentence of this paragraph covers the total number of
units

that can be placed under Agreement, i.e., units being authorized based
on

units under ACC. The second sentence covers all PBC units, including
those

authorized based on units reserved but not yet under ACC.

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Appendix 37

\[ \] This office has not yet received or completed its review of your

agency\'s unit selection policy and/or the text of your advertisement
for

PBC owner applications. Your agency may not advertise for owner

applications for the PBC program until HUD has reviewed and approved
these

items.

\[ \] Your agency\'s unit selection policy, submitted on
\_\_\_(date)\_\_\_ and the

text of your PBC advertisement for owner applications, submitted on

\_\_\_(date)\_\_\_, are approved. Your agency may advertise for owner

applications for the PBC program upon receipt of this letter.

\[ \] The unit selection policy submitted on \_\_\_(date)\_\_\_ is
approved.

\[ \] This office has completed its review of your agency\'s unit
selection

policy and found it inconsistent with program

requirements for the following reasons:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_.

Therefore, your agency may not advertise for owner applications for the
PBC

program until the above issues are resolved. Please resubmit a revised

unit selection policy at your earliest convenience.

\[ \] The advertisement for owner proposals submitted on
\_\_\_(date)\_\_\_ is

approved.

\[ \] This office has completed its review of the text of your agency\'s

advertisement and found it unacceptable for the

following reasons:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_.

Therefore, your agency may not advertise for owner applications for the
PBC

program until the above issues are resolved. Please resubmit a revised

advertisement for owner applications at your earliest convenience.

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Appendix 37

\[ \] A PBC program unit selection policy and the text of the
advertisement

for PBC owner applications was previously approved by this office on

\_\_\_(dates)\_\_\_. If you intend to revise this policy or alter the
text of

the advertisement, your agency may not advertise for additional PBC
owner

applications until HUD has reviewed and approved the changes.

Be advised that implementation and operation of the PBC program must

comply with the requirements of 24 CFR Part 882, Subpart G and the
handbook

requirements. If you have any questions, please contact the Public
Housing

Division at \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Field Office Manager

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