Number range CHAPTER **Indepth Review Contact Notes**

This form is being provided to ensure that relevant, Research Grade
Evaluation Guide (RGEG)-based information is obtained during the indepth
review (IDR) factfinding process.

Initial and second (unnumbered) page formats are provided. Copy the
unnumbered page if you need additional pages to record information.

For guidance on the IDR process, see **Chapter 10 of Manual 431.3-ARS**.

Because of the impact-of-the-person-in-the-job concept, **Factor 4**
(Contributions, Impact, and Stature) contains the most important
evaluation criteria. It addresses the incumbent's entire career, with a
requirement for recency. **Factors 1-3** address the current (next 3-4
years) assignment.

**Suggested questions**:

1.  Which of the accomplishments are most significant, and why?

2.  For accomplishments achieved via team effort, what was incumbent's
    relative contribution?

3.  What is the best example of incumbent's creativity/originality?

4.  What has the scientist done/contributed/accomplished, especially
    *recently* (since last review)?

5.  Who says the work is important? How are they using it?

6.  Why is the work important (i.e., "so what"?)

7.  How and where is the work documented?

8.  In what area is incumbent most recognized? What is their
    contribution?

9.  How does incumbent's impact compare to others in the area?

10. Who is consulting with/inviting the scientist?

11. What kind of recognition (awards, grants, etc.) is the scientist
    garnering because of the work, and from whom?

**Do *not***:

12. ask questions not relevant to RGEG criteria application

13. ask questions about incumbent's personality and character

14. solicit a contact's opinion about whether the incumbent should be
    promoted, or kept in grade, or whether another decision option is
    appropriate

**Remember**: If a contact volunteers irrelevant information, do not
capture that information in your notes or convey it to the panel.

**Important**: If you hand-write your notes, please write clearly. Also,
use a separate form for each contact.

**ARS Form 232 (February 2009)**

  --------------------- -------------------------- -----------------------
  **Indepth Review                                 
  Contact Notes**                                  

  **Case Name**         **Contact**                **Date Contacted**

  **Contact was \[ \]                              
  on the ARS-570 \[ \]                             
  an off-list contact**                            

  **Summary of Relevant                            
  (RGEG) Information:**                            
  **Page 1 of                                      
  \_\_\_\_\_ pages**                               
  --------------------- -------------------------- -----------------------

**ARS Form 232 (February 2009)**

  --------------------- -------------------------- -----------------------
  **Continuation                                   
  Sheet**                                          

  **Case Name**         **Contact**                **Page \_\_\_\_\_**

  **Summary of Relevant                            
  (RGEG) Information                               
  (continued):**                                   
  --------------------- -------------------------- -----------------------

**ARS Form 232 (February 2009)**