**Public Outreach Committee**

**Meeting Minutes**

**Tuesday, October 21, 2008, 5:00 p.m.**

**Teleconference**

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+----------------------------+-----------------------------------------+
| **[Members                 | **[Others Present]{.underline}**        |
| Present]{.underline}**     |                                         |
+----------------------------+-----------------------------------------+
| Darrell Akins              | Pete Osborne, ORSSAB support office     |
|                            |                                         |
| Bill Bass, Vice Chair      | Maggie Owen, ORSSAB                     |
|                            |                                         |
| Steve Stow                 |                                         |
|                            |                                         |
| Kevin Westervelt, Chair    |                                         |
|                            |                                         |
| # Absent                   |                                         |
|                            |                                         |
| Ed Juarez                  |                                         |
|                            |                                         |
| Steve Mead                 |                                         |
|                            |                                         |
| Norman Mulvenon            |                                         |
+----------------------------+-----------------------------------------+

**[Discussion]{.underline}**

Mr. Westervelt welcomed new member Darrell Akins.

[Next Committee Meeting]{.underline} - Mr. Westervelt recommended that
the committee meet at the DOE Information Center in November instead of
holding a teleconference.

[Health Physics Society Vendors Meeting]{.underline} - Ms. Owen
discussed logistics for the Health Physics Society vendors meeting,
which will be held December 9 at Rothchild's Catering & Conference
Center in Knoxville. She reported that Pat Halsey informed her that the
board cannot be an affiliate to the society, so there will be no
discount on the \$250 booth fee. The board will be expected to donate a
gift certificate for the drawing held during the evening, and someone
from the board must deliver a three- or four-minute talk about the
board. Dinner for two is included in the booth cost. Mr. Westervelt and
Mr. Stow offered to staff the booth. Mr. Westervelt said a decision on
who will deliver the talk will be made later.

[Meeting with Frank Munger]{.underline} - Mr. Westervelt said that he,
Steve Stow, Ron Murphree, and Steve Dixon met with Mr. Munger on October
2. It was a productive meeting. Mr. Bass suggested the committee follow
up on the meeting with a letter to Mr. Munger discussing the board's
recommendations to which DOE has not yet responded. He suggested that
another invitation be extended to Mr. Munger to speak at a board
meeting. Mr. Akins cautioned that doing so might be pushing too hard.
Mr. Akins said he has known Mr. Munger for many years, and he is sure
Mr. Munger will not want to muddy the objectivity he likes to maintain
with an organization by giving a presentation at one of the board's
meetings.

Mr. Westervelt said he was unaware that there is some problem involving
Trench 13 in Melton Valley until Mr. Munger brought it up at the
meeting. Mr. Bass thought the board should follow up on it. Mr.
Westervelt offered to discuss it at the next Executive Committee
meeting.

[Letters to Area High Schools]{.underline} - Mr. Osborne reported that
letters about the ORSSAB outreach presentation had been sent to Anderson
County, Clinton, Farragut, Karns, Loudon, Oliver Springs, Roane County,
and Webb high schools. He withheld Oak Ridge's letter so the matter can
be discussed first with Tim Myrick and Nita Ganguly. Lenoir City's
letter was also withheld because the Stewardship Education Subcommittee
is giving a presentation on the Stewardship Education Kit to science
teachers there in early November. The Public Outreach Committee's
presentation can be scheduled after that.

[Public Outreach PowerPoint Presentation]{.underline} - Mr. Westervelt
noted that staff emailed the revised presentation to committee members
this morning. He asked that anyone wanting to make comments on it should
do so soon.

[Six-Month Planning Calendar]{.underline} - The committee reviewed the
planning calendar (Attachment 1). Mr. Stow will make the presentation to
the Health Physics Society on October 28.

[Presentations]{.underline} - The committee reviewed the library list of
local organizations for consideration of new presentation opportunities
(Attachment 2). Nine organizations were selected as potential
opportunities: American Society for Mechanical Engineers, Kiwanis Club
of Oak Ridge, Oak Ridge Heritage & Preservation Association, Oak Ridge
Senior Center, American Society for Engineering Management, Association
for Women in Science, Clinton Optimist Club, Oak Ridge Breakfast Rotary
Club, and Oak Ridge Education Association.

It was suggested that the League of Women Voters of Oak Ridge be
contacted again to see if any presentation opportunities have become
available. Ms. Owen suggested that the Oak Ridge Senior Center be added
to the list.

Mr. Akins suggested that Knox County civic clubs be added to the list,
and he offered to send staff a list of them. He also said he is on the
program committee of the Blount County Kiwanis Club, and if the Public
Outreach Committee would like to make a presentation to them that he
could probably get a reporter from the Maryville Daily Times to cover
the meeting.

Mr. Westervelt suggested meeting soon with *Oak Ridger* editor Darryl
Richardson. A meeting with Stan Mitchell of *The Oak Ridger* should be
set up as well.

Mr. Osborne offered to send committee members the master list of
presentations the board has made.

[Annual Report]{.underline} - The committee reviewed the FY 2008 annual
report plan and schedule (Attachment 3). Members were asked to email
staff with suggested changes to the report format by COB October 28.

[Action Items]{.underline} - Mr. Westervelt said he spoke with Ted Lundy
about giving a presentation to the Technical Society of Knoxville. Ted
Lundy said the board's presentation would not be appropriate because the
society's presentations are always technical, and speakers are expected
to award professional development credit.

Mr. Osborne reported that the board's television spots were mailed to
local stations in July 2005. He has obtained submission information for
the stations' community calendars and will begin making submissions this
month.

[Work Plan]{.underline} - The committee reviewed its FY 2009 work plan
(Attachment 4) and made no changes.

**[Action Items]{.underline}**

*Closed*

1\. Ms. Owen will see if she can get a booth at a reduced rate for the
Health Physics Society meeting. ***A reduced rate is not available***

2\. Mr. Westervelt will talk to Mr. Lundy about the Technical Society of
Knoxville and try to determine if the board's presentation would be
appropriate for the group. ***Closed. Society presentations are always
technical, and speakers are expected to award professional development
credit.***

3\. Staff will find out when PSA announcements were sent to the PBS
station and community cable access channels and check on submitting
notices for 'community calendars.' ***Closed. The board's television
spots were mailed to local stations in July 2005. Staff has obtained
submission information for the stations' community calendars and will
begin making submissions this month.***

4\. Mr. Westervelt will discuss the issue involving Trench 13 raised by
Frank Munger at the next Executive Committee meeting. ***Completed
10/23/08***

5\. Staff will send committee members the master list of presentations
the board has made. ***Completed 10/23/08***

6\. Members will email staff by COB October 28 with suggested changes to
the annual report format.

*Open*

1\. Staff will draft a letter to Frank Munger discussing the board's
recommendations to which DOE has not yet responded.

2\. Staff will set up presentations to American Society for Mechanical
Engineers, Kiwanis Club of Oak Ridge, Oak Ridge Heritage & Preservation
Association, Oak Ridge Senior Center, American Society for Engineering
Management, Association for Women in Science, Clinton Optimist Club, Oak
Ridge Breakfast Rotary Club, Oak Ridge Education Association, League of
Women Voters of Oak Ridge, *Oak Ridger* editor Darryl Richardson, and
Stan Mitchell of *The Oak Ridger*.

3\. Mr. Akins will send staff a list of Knox County civic clubs and
contact the Blount County Kiwanis Club about hosting an ORSSAB
presentation.

4\. Mr. Westervelt will talk to Sondra Sarten about the meeting with the
city regarding stewardship. *Carryover item*

The meeting adjourned at 6:00 p.m.

**[Next Meeting]{.underline}**

Tuesday, November 25, 5:00 p.m., at the DOE Information Center

Attachments (4). Available upon request from the ORSSAB support office

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