MENDMENT NO. 1 -- RFA DTFH61-07-RA-00108

February 26, 2007

The purpose of this amendment is to revise the following:

1)  **Cover Page**:

> Change Cover page **Application Due Date from** March 5, 2007 to March
> 26, 2007.

2)  **Section IV-APPLICATION AND SUBMISSION INFORMATION, [Part II --
    Budget Application]{.underline}**, **C- Submission Dates and
    Times**, paragraph one, delete in its entirety and change it to the
    following:

> Applications must be received electronically through
> [www.Grants.gov](http://www.Grants.gov/) by 4:15 pm EST time on March
> 26, 2007.

All other information provided in the RFA remains unchanged. The
following is the original RFA posted January 19, 2007. With the changes
listed above.

***Federal Funding Opportunity***

***Request for Applications (RFA)***

***Executive Summary***

Federal Agency Name: U.S. Department of Transportation

Federal Highway Administration

Office of Acquisition Management

400 Seventh Street, SW, Room 4410

Washington, DC 20590

Attn: Mr. S. Kyle Roberts, HAAM-40D

Funding Opportunity Title: ***"Garrett A. Morgan Technology and
Transportation Education Program"***

Announcement Type: This is the initial announcement of this funding
opportunity.

Funding Opportunity Number: ***RFA Number DTFH61-07-RA-00108***

Catalog of Federal Domestic Assistance (CFDA) Number: 20.200

Dates: RFA Issue Date is January 19, 2007.

Application Due Date is March 26, 2007.

Direct Questions to: Mr. S. Kyle Roberts, (202) 366-0612,

**Salim.Roberts@dot.gov**

**TABLE OF CONTENTS**

[Section Title]{.underline} [Page]{.underline}

SECTION I - FUNDING OPPORTUNITY DESCRIPTION 3

SECTION II - AWARD INFORMATION 5

SECTION III - ELIGIBILITY INFORMATION 6

SECTION IV - APPLICATION AND SUBMISSION INFORMATION 7

SECTION V - APPLICATION REVIEW INFORMATION 10

SECTION VI - AWARD ADMINISTRATION INFORMATION 14

SECTION VII - AGENCY CONTACT 21

**SECTION I -- FUNDING OPPORTUNITY DESCRIPTION**

A. STATEMENT OF PURPOSE

The purpose of the Garrett A. Morgan Technology and Transportation
Education Program (GAMTTEP) is to improve the preparation of students,
particularly women and minorities, in science, technology, engineering,
and mathematics (STEM) through curriculum development and other
activities related to transportation.

B. LEGISLATIVE AUTHORITY

The authority to award a grant for this effort is found in SAFETEA-LU,
Section 5204 (d)(1) that states, "The Secretary shall establish the
Garrett A. Morgan Technology and Transportation Education Program to
improve the preparation of students, particularly women and minorities,
in science, technology, engineering, and mathematics through curriculum
development and other activities related to transportation. (2)
Authorized activities\--The Secretary shall award grants under this
subsection on the basis of competitive peer review. Grants awarded under
this subsection may be used for enhancing science, technology,
engineering, and mathematics at the elementary and secondary school
level through such means as\--(A) internships that offer students
experience in the transportation field; (B) programs that allow students
to spend time observing scientists and engineers in the transportation
field; and (C) developing relevant curriculum that uses examples and
problems related to transportation."

B.  BACKGROUND/STATEMENT OF WORK

Former Secretary of Transportation, Mr. Rodney E. Slater, unveiled the
Garrett A. Morgan Technology and Transportation Futures Program
(GAMTTFP) in May 1997 in Cleveland, Ohio, the birthplace of Garrett A.
Morgan, an African-American inventor and entrepreneur. This national
educational initiative was established to reach and challenge one
million students of all ages to focus on math, science and technology
skills in order to prepare themselves for the transportation workforce
of the 21^st^ century. Based on partnerships among all sectors of the
transportation enterprise, GAMTTFP serves as a catalyst to enhance
transportation education among youth through internships, mentoring,
career and curriculum development, and other transportation-related
activities. By the year 2000 GAMTTFP attained its initial goal to reach
one million students.

In 2005, Congress elevated this important transportation education
program to a new level by authorizing its establishment in the Safe,
Accountable, Flexible, Efficient, Transportation Equity Act: A Legacy
for Users (SAFTEA-LU), Public Law 109-59 5204(d). Authorized in
SAFETEA-LU as the GAMTTEP, its purpose is to improve the preparation of
students, particularly women and minorities, in science, technology,
engineering, and mathematics STEM through curriculum development and
other activities related to transportation.

# To fulfill this purpose, the U.S. Department of Transportation, FHWA, is soliciting proposals to conduct programs to improve students' STEM skills at the elementary and secondary school levels (kindergarten through 12^th^ grades (K-12)) throughout the nation. These programs will also assist in building the capacity of educational agencies to plan, implement, sustain, and evaluate transportation education activities in order to facilitate interest in the field of transportation and ultimately supply skilled employees needed for the future transportation workforce. 

**Section 508**

All final deliverable electronic documents prepared under this agreement
must meet the requirements of Section 508 of the Rehabilitation Act of
1973, as amended. The act requires that all electronic products prepared
for the Federal Government be accessible to persons with disabilities,
including those with vision, hearing, cognitive, and mobility
impairments. View [Section 508 of the Rehabilitation Act
(]{.underline}<http://www.access-board.gov/508/508standards.htm> [- PART
1194)]{.underline} and the [Federal IT Accessibility Initiative Home
Page
(]{.underline}[http://section508.gov](http://section508.gov/)[)]{.underline}
for detailed information. The following paragraphs summarize the
requirements for preparing FHWA reports in conformance with Section 508
for eventual posting by FHWA to an FHWA-sponsored website.

### Electronic documents with images

> Provide a text equivalent for every non-text element (including
> photographs, charts and equations) in all publications prepared in
> electronic format. Use descriptions such as "alt" and "longdesc" for
> all non-text images or place them in element content. For all
> documents prepared, vendors must prepare one standard HTML format as
> described in this statement of work AND one text format that includes
> descriptions for all non-text images. "Text equivalent" means text
> sufficient to reasonably describe the image. Images that are merely
> decorative require only a very brief "text equivalent" description.
> However, images that convey information that is important to the
> content of the report require text sufficient to reasonably describe
> that image and its purpose within the context of the report.

## 

## Electronic documents with complex charts or data tables

> When preparing tables that are heavily designed, prepare adequate
> alternate information so that assistive technologies can read them
> out. Identify row and column headers for data tables. Provide the
> information in a non-linear form. Markups shall be used to associate
> data cells and header cells for data tables that have two or more
> logical levels of row and column headers.

a.  Electronic documents with forms

> When electronic forms are designed to be completed on-line, the form
> shall allow people using assistive technology to access the
> information, field elements, and functionality required for completion
> and submission of the form, including all directions and cues.

**SECTION II -- AWARD INFORMATION**

A. FUNDING

Currently, total federal funding in the amount of \$1,000,000 is
available for up to 10 awards. It is possible another \$1,000,000 maybe
made available prior to award. In such case, up to 10 additional awards
may be made. Note: The Government reserves the right to award less than
the anticipated number of awards.

B. COST SHARING OR MATCHING

Although this program does not require cost sharing or matching,
eligible parties are encouraged to contribute resources as well as
leverage the resources of partners to achieve more significant outcomes
and ensure an institutional financial commitment to the project.

C. NUMBER OF AWARDS ANTICIPATED

FHWA intends to award up to 20 grants as a result of this RFA.

D. PERIOD OF PERFORMANCE

The project period for this grant is 12 months. Projects will be funded
for twelve months without the possibility of automatic renewal.

E. TYPE OF AWARD

Type of Award: Discretionary grants

Estimated Available Funds at time of Award: *at a minimum* \$1,000,000

Estimated Award Per Grantee: \$100,000

F. DEGREE OF FEDERAL INVOLVEMENT

FHWA anticipates Federal involvement between FHWA and the Recipient
during the course of this project to include:

-   Technical assistance and guidance;

-   Monitoring during performance, and

-   Participation in status meetings and annual budget reviews as
    needed.

**SECTION III - ELIGIBILITY INFORMATION**

A. ELIGIBLE APPLICANTS

Local educational agencies (LEAs) and State educational agencies (SEAs),
which may enter into a partnership agreement with institutions of higher
education, businesses, or other entities, are eligible to apply for
grants.

1\. Partnerships

> Since its inception, partnerships have been a key component of the
> GAMTTFP and partnerships will continue to play a crucial role in the
> newly authorized GAMTTEP program. To ensure that transportation is an
> integral part of the programs, the eligible parties (SEAs and LEAs)
> are [strongly encouraged]{.underline} to enter into a partnership
> agreement with the State Department of Transportation (DOT). LEAs
> should also consider partnering with their respective SEAs in order to
> enhance efficiency and effectiveness within the State and maximize
> program impact. SEAs may also seek out opportunities to partner with
> other SEAs. In addition, SEAs and LEAs are strongly encouraged to
> partner with institutions of higher education, businesses, or other
> entities to enhance the program's impact in terms of geographic span,
> target audiences, skill sets, and other key elements. Partners should
> include a diverse group of professional, technical, community, and
> minority-based organizations, disadvantaged business enterprises
> (DBEs), and others, and should be strategically selected based on
> their knowledge, expertise, or experience in advancing program goals.
> Both monetary and in-kind contributions should be encouraged to better
> leverage funding and maximize the programs' reach and impact. (See
> Attachment A for a model partnership that meets the intent of the
> legislation to promote collaboration among public/private entities.)

2\. Priority

> In accordance with SAFETEA-LU (Public Law 109-59, Section
> 5204(d)(3)(B)), priority [shall]{.underline} be given to applicants
> that encourage the participation of women and minorities.

**DEFINITIONS**

**Local Educational Agency** -- The term "local educational agency" has
the meaning given that term in section 9101 of the Elementary and
Secondary Education Act of 1965 (20 U.S.C. 7801).

**State Educational Agency** -- The term "state educational agency" has
the meaning given that term in section 9101 of the Elementary and
Secondary Education Act of 1965 (20 U.S.C. 7801).

**Institution of Higher Education** - The term "institution of higher
education" has the meaning given that term in section 101 of the Higher
Education Act of 1965 (20 U.S.C. 1001).

**SECTION IV -- APPLICATION AND SUBMISSION INFORMATION**

A. APPLICATION FORMS

Applicants shall complete all forms included in the Application Package
for this RFA as contained at [www.grants.gov](http://www.grants.gov/).
Applicants shall submit the Application Package online at
[www.grants.gov](http://www.grants.gov/). Applicants are encouraged to
register early at [www.grants.gov](http://www.grants.gov/). New user
registrations can take up to two weeks to complete. Applicants must be
registered at [www.grants.gov](http://www.grants.gov/) in order to
submit an application online as required.

B. CONTENT AND FORM OF APPLICATION SUBMISSION

The application package shall consist of the following:

-   SF424

-   SF424A

-   SF424B

-   SFLLL

-   Grants.gov Lobbying Form

-   Attachments

    1.  Technical Application \* - 25 page limit

    2.  Budget Application Detail\* - no page limit

> \* Applicants may attach as many files as necessary to provide
> information requested below.

[Note:]{.underline} Applications under this RFA are not subject to the
State review under E.O. 12372.

Submit your application in the following:

**[Part I ‑ Technical Application]{.underline}**

**NOTE: The Technical Application cannot exceed 25 pages.**

In the event an application exceeds the 25-page limitation, the
Government will evaluate only the first 25 pages of the proposal. The
format of the above application shall be as follows:

1\. Proposals shall be prepared on 8½ x 11 inch paper except for
foldouts used for charts, tables or figures, which shall not exceed 11 x
17 inches. Foldouts shall not be used for text, and shall count as two
pages.

2\. A page is defined as one side of an 8 ½ by 11 inch paper. Therefore,
a piece of paper with printing on both sides is considered two pages.

3\. Text shall be printed using a font size no less than 12 cpi.

4\. Page margins shall be a minimum of 1-inch top, bottom and each side.

Technical applications must contain:

## TECHNICAL & MANAGEMENT APPROACH: 

## 

## The application shall include a program narrative statement that describes the technical and management approach. Describe in detail how you would proceed if awarded this agreement and how you propose to meet the program objectives. 

> Note: The application shall clearly provide information relevant to
> the Technical Evaluation Criteria contained herein in Section V,
> Application Review Information.
>
> 2\. **STAFFING APPROACH**:

-   Provide a program organizational chart identifying proposed staff
    members assigned to the project. Include the title and a brief
    description of each position's responsibilities, as well as the
    proposed level of effort and allocation of time for each position.

-   Provide brief resumes for the proposed Program Manager and other key
    personnel to include name, experience, education, and proposed role
    in project. *Note: Resumes do not count against the designated page
    limitations.*

> Note: The application shall clearly provide information relevant to
> the Technical Evaluation Criteria contained herein in Section V,
> Application Review Information.
>
> 3\. **EXPERIENCE**:
>
> Provide a summary of the applicant's experience relevant to this
> project.
>
> Note: The application shall clearly provide information relevant to
> the Technical Evaluation Criteria contained herein in Section V,
> Application Review Information.
>
> **[Part II ‑ Budget Application]{.underline}**
>
> **NOTE: There is no page limit on budget applications**.
>
> Budget applications must contain:
>
> 1\. Detailed spreadsheet and supporting information clearly
> delineating and supporting all estimated costs as follows for each
> grant year and in summary form.

-   Provide labor categories, labor hours or percentage of time, labor
    rates.

-   Provide indirect rates and bases, include any audit information to
    support rates.

-   Provide supporting information to justify estimates for Other Direct
    Costs such as equipment, travel, etc.

-   Provide detail and support for any cost share as part of the overall
    project budget.

> [Note:]{.underline} In accordance with 49 CFR Part 18 Section 22,
> profit is an unallowable cost for Recipients, however, profit may be
> allowable for sub awards under the agreement.
>
> [Note:]{.underline} Travel will be reimbursed at cost in accordance
> with the Travel Clause in Section VI of this RFA.
>
> 2\. If sub‑recipients (lower‑tiered organizations and/or individual
> consultants) will be used in carrying out this project, the following
> minimum information concerning such, should be furnished:

-   Name and address of the organization or consultant.

-   Description of the portion of work to be conducted by the
    organization or consultant.

-   Cost details for that portion of work.

-   Letter of commitment from sub-recipient.

> 3\. The use of a Dun and Bradstreet (D&B) Data Universal Numbering
> System (DUNS) number is required on all applications for Federal
> grants or grants. Please provide your organization's DUNS number in
> your budget application.
>
> 4\. A statement to indicate whether your organization has previously
> completed an A-133 Single Audit and, if so, the date that the last
> A-133 Single Audit was completed.

C. SUBMISSION DATES AND TIMES

> Applications must be received electronically through
> [www.Grants.gov](http://www.Grants.gov/) by 4:15 pm EST time on March
> 26, 2007.
>
> The deadline cited herein is the date and time by which the agency
> must receive the application.
>
> Late applications will not be reviewed or considered unless the
> Agreement Officer determines it is in the Government's best interest
> to consider the late application.

D. FUNDING RESTRICTIONS

> FHWA will not provide any reimbursement of pre-award costs under this
> proposed agreement.

E. OTHER SUBMISSION REQUIREMENTS

> FHWA uses [www.Grants.gov](http://www.Grants.gov/) for receipt of all
> applications. Applicants must register with
> [www.Grants.gov](http://www.Grants.gov/) and use the system to submit
> applications electronically.
>
> In the event of system problems or technical difficulties with the
> application submittal, applicants should contact the FHWA point of
> contact designated on page 1. If applicants are unable to use the
> [www.Grants.gov](http://www.Grants.gov/) system due to technical
> difficulties, applicants must e-mail applications to the FHWA point of
> contact listed on page 1 no later than the application deadline cited
> above.

**SECTION V -- APPLICATION REVIEW INFORMATION**

A. EVALUATION CRITERIA

**[PEER REVIEW PROCESS]{.underline}**

##### Upon receipt, FHWA staff will screen each proposal for completeness and to ensure all program eligibility requirements are met. 

##### 

##### Proposals that are complete and meet minimum eligibility requirements will be further evaluated by a peer review panel consisting of a minimum of three professionals in the transportation and education fields. The panel will evaluate and score the proposals based on the selection criteria identified below. 

The following selection criteria will be used to evaluate all proposals.
For ease of reading by the reviewers, the applicants' narrative
description should follow the sequence of criteria provided below. In
instances where a sub criterion is identified, applicants must address
each sub criteria to qualify for the maximum number of points for those
criteria.

FHWA will evaluate the technical application based on the following
criteria listed in descending order of importance (criteria 4 to 7 are
of equal importance):

######## TECHNICAL

1\. **Emphasis on Targeted Population**

A. The extent to which the proposed program encourages the participation
of **women and minority** students at the K-12 academic levels.

> B. The extent to which partnerships exists with women and
> minority-based organizations such as Minority Institutions of Higher
> Education, women and minority-owned businesses, DBEs, associations,
> and other women and minority oriented entities.
>
> **Note**: The intent of the GAMTTEP "is to improve the preparation of
> students, particularly women and minorities, in science, technology,
> engineering, and mathematics through curriculum development and other
> transportation related activities." Therefore, those programs that
> focus their activities toward women and minorities [shall]{.underline}
> be given priority consideration.

2\. **Nature/Infrastructure of Partnership**

A.  The extent to which the partnership includes a consortium of public
    and private sector partners (government, technical, professional,
    community, and minority-based organizations, businesses,
    institutions of higher education, etc.), and the rationale for the
    selections. At least one partnership should be with the State DOT.

B.  The quality of the partnership infrastructure as demonstrated by the
    degree to which the partnership contains the following
    characteristics needed for a successful partnership:

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1)  Active involvement of participating partners in the establishment of
    the mission, goals, objectives, and activities. A partnership
    agreement [or]{.underline} memorandum of understanding for each
    partner is in place that clearly defines the partners' roles in the
    collaboration and the scope of services to be provided.

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```
2)  A clearly defined management structure that identifies the lead
    organization's role and responsibilities, operating procedures
    describing how the partners will work together to achieve the
    desired outcomes, reporting requirements, and an overall strategy
    for fostering a successful collaboration.

3\. **Quality of** **Work Plan**

In determining the quality of work plan, the following factors will be
considered:

A. A clearly defined mission or purpose, and identification of goals,
objectives, and activities that are relevant, age appropriate**,** and
successfully addresses the unique needs of the targeted population. The
goals, objectives, and expected outcomes are specific, time-framed,
attainable, and measurable, and are neither too limited in scope nor too
broad.

B. The capacity to accomplish the goals, objectives, and activities on
time and within the proposed budget as demonstrated by clearly defined
actions, responsible persons(s), timelines, milestones, expected
outcomes, and deliverables.

C. The extent to which the program identifies and addresses specific
gaps, weaknesses, or barriers to improve STEM skills for the targeted
population, and proposes innovative techniques addressed such areas.

4\. **Quality of Personnel**

A. The qualifications of lead organization's key personnel (Project
Director and other key personnel) that demonstrates an high level of
fiscal**,** technical**,** administrative, and program management
capacity to manage and disburse funds, provide monitoring and oversight,
and perform all the duties needed for successful administration of
program. Experience in providing service to the K-12 student population,
particularly women and minorities is evident.

B. The qualification, including relevant training and experience of key
personnel of partners. Experience in providing services to the K-12
student population, particularly women and minorities is evident.

5\. **Sustainability**

> The extent to which the proposed project is able to build capacity and
> be sustained after the federal funded period has ended. Evidence of
> sustainability is demonstrated by such factors as level of community
> commitment and ownership of the proposed project, level of in-kind
> contributions within the partnership, and/or an institutional
> financial commitment to the project.

6\. **Evaluation Plan**

> In determining the quality of the evaluation plan for the proposed
> project, the following factors will be considered:

A. The extent to which the methods of evaluation are measurable and
appropriate to the goals and objectives and outcomes of the proposed
project, and will produce both quantitative and qualitative data as
applicable.

B. The extent to which the methods of evaluation will provide accurate
performance feedback on the effectiveness of the partnership in meeting
its stated goals and objectives.

7\. **Budget**

> A detailed budget that clearly shows how the cost items relate to the
> proposed project's goals, objectives, and activities, and how the
> costs were estimated. The proposed budget expenses are essential and
> reasonable in relation to the program's proposed scope, and stated
> goals and objectives.
>
> The budget application will be analyzed to assess cost reasonableness
> and conformance to applicable principles.
>
> [Note:]{.underline} FHWA encourages applicants to propose using all
> available funding for performance of this project. Applications
> proposing to use less than the amount available will not be evaluated
> less favorably.

B. REVIEW AND SELECTION PROCESS

[]{.mark}

The Government will accept the offers that are considered the most
advantageous to the Government taking into account the best use of
available funds to meet the program legislation. The Agreement Officer
is the official responsible for final award selections. The Government
is not obligated to make any award as a result of this announcement.

C. ANTICIPATED ANNOUNCEMENT AND AWARD DATES

FHWA anticipates making award on or about
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_.

D. AWARD NOTICES

If your application is selected for award, you will be notified and sent
an award document for signature. Applicants not selected for award will
be notified in writing by FHWA. Only the Agreement Officer can commit
the Government. The award document, signed by the Agreement Officer, is
the authorizing document.

Notice that an organization has been selected as a Recipient does not
constitute approval of the application as submitted. Before the actual
award, FHWA may enter into negotiations concerning such items as program
components, staffing and funding levels, and administrative systems. If
the negotiations do not result in an acceptable submittal, the FHWA
reserves the right to terminate the negotiation and decline to fund the
applicant.

**SECTION VI -- AWARD ADMINISTRATION INFORMATION**

A. ADMINISTRATIVE AND NATIONAL POLICY REQUIREMENTS

1\. GOVERNING REGULATIONS

> Performance under this grant shall be governed by and in compliance
> with the following requirements as applicable to the type of
> organization of the Recipient and any applicable subrecipients:

-   "Uniform Administrative Requirements for Grants and Cooperative
    Agreements to State and Local Governments (49 CFR 18)", \[*located
    at: <http://www.dot.gov/ost/m60/grant/49cfr18.htm>\]*;

-   2 CFR Part 225 (OMB Circular A-87), "Cost Principles for State and
    Local Governments" , *\[located at:
    http://www.whitehouse.gov/omb/circulars/a087/a087-all.html\];*

-   2 CFR Part 220 (OMB Circular A-21), "Cost Principles for Educational
    Institutions" \[*located at:
    [http://www.whitehouse.gov/omb/circulars/a021/a021.html](http://a257.g.akamaitech.net/7/257/2422/01jan20051800/edocket.access.gpo.gov/2005/05-16648.htm)\];*

-   OMB Circular A-102, "Grants and Cooperative Agreement with State and
    Local Governments", *\[located at:
    http://www.whitehouse.gov/omb/circulars/a102/a102.html\];*

-   2 CFR Part 230 (OMB Circular A-122), "Cost Principles for Non-Profit
    Institutions" *\[located at:
    http://www.whitehouse.gov/omb/circulars/a122/a122.html\];*

-   OMB Circular A-133, "Audits of States, Local Governments, and
    Non-Profits"
    *\[http://www.whitehouse.gov/omb/circulars/a133/a133.html\];*

-   Any other applicable Federal regulation or statute.

2\. RESPONSIBILITIES OF THE RECIPIENT

> The Recipient shall provide overall program management. Specifically,
> the Recipient shall be responsible for the following, as a minimum:

-   Coordinating and managing work, including issuing and managing
    subcontracts/sub awards and consulting arrangements, as necessary.

-   Submitting all required reports including Quarterly Progress Reports
    and Annual Budget Reviews. (See Paragraph B of this Section,
    entitled Reporting.)

-   Meeting with the FHWA Agreement Officer's Technical Representative
    (AOTR) as necessary.

3\. TRAVEL AND PER DIEM

> Travel and per diem authorized under this grant shall be reimbursed
> pursuant to the requirements of the cost principles (i.e. 2 CFR Part
> 230, 2 CFR Part 220, etc.). Per the relevant cost principles, in the
> absence of an acceptable, written institution policy regarding travel
> costs, the rates and amounts established in the Federal Travel
> Regulations in effect at the time of travel shall apply. In addition,
> all non-domestic travel shall be approved by the AO prior to incurring
> costs. Travel requirements under this cooperative agreement shall be
> met using the most economical form of transportation available. If
> economy class transportation is not available, the request for payment
> vouchers must be submitted with justification for use of higher class
> travel indicating dates, times, and flight numbers.

4\. AMENDMENTS

> Amendments to this grant may only be made in writing, signed by both
> parties for bilateral actions and by the AO for unilateral actions,
> and specifically referred to as an amendment to this grant.

5\. AGREEMENT OFFICER'S TECHNICAL REPRESENTATIVE (AOTR)

> The AO has designated \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ as Technical
> Representative to assist in monitoring the work under this grant. The
> AOTR will oversee the technical administration of this grant and act
> as technical liaison with the performing organization. The AOTR is not
> authorized to change the scope of work or specifications as stated in
> the agreement, to make any commitments or otherwise obligate the
> Government or authorize any changes which affect the grant funding,
> delivery schedule, period of performance or other terms or conditions.
>
> **The AO is the only individual who can legally commit or obligate the
> Government for the expenditure of public funds. The technical
> administration of this agreement shall not be construed to authorize
> the revision of the terms and conditions of performance. The Agreement
> Officer shall authorize any such revision in writing.**

6\. OBLIGATION CEILING RATIO

> Pursuant to Section 1102 of SAFETEA-LU, the FHWA is required to
> annually redistribute a portion of allocated program authorization.
> Funds available for subsequent years of this agreement shall be
> adjusted for each fiscal year, which may increase or decrease the
> total estimated funding available.

7\. INDIRECT COSTS

> Indirect costs are allowable under this agreement as follows:

  ----------------------- -------------------------- ---------------------
  ***Indirect Rate        ***Rate (%)***             ***Base***
  Type***                                            

  *(Information to be                                
  filled in at award)*                               

                                                     

                                                     
  ----------------------- -------------------------- ---------------------

> In the event the Recipient determines the need to adjust the above
> listed rates, the Recipient shall notify the FHWA of the planned
> adjustment and provide rationale for such adjustment. In the event
> such adjustment rates have not been audited by a Federal agency, the
> adjustment of rates must be pre-approved in writing by the Agreement
> Officer.
>
> This Indirect Cost provision does not operate to waive the limitations
> on Federal funding provided in this document. The Recipient's audited
> final indirect costs are allowable only insofar as they do not cause
> the Recipient to exceed the total funding obligated.

8\. COPYRIGHTS

> Pursuant to 49 CFR Part 18, FHWA reserves a royalty-free,
> nonexclusive, and irrevocable license to reproduce, publish or
> otherwise use, and to authorize others to use, for Federal Government
> purposes the copyright for any work developed under this grant.

9\. PAYMENT

> The Recipient may request advances or reimbursement of costs incurred
> in the performance hereof as are allowable under the applicable cost
> provisions \[see 49 CFR Part 18, Section 21\] not‑to‑exceed the funds
> currently available as stated herein. The Recipient shall submit an
> original and one copy of the SF 270, Request for Advance or
> Reimbursement, no more frequently than monthly, to the AO address, and
> one additional copy to the AOTR address.

[]{.mark}

> Requests for Advances must be requested using the SF 270. Quarterly
> reports under the agreement are to document in detail all costs
> incurred under the agreement if advance payment is employed. All
> Requests for Reimbursement must be supported by detailed cost
> breakout, in addition to the SF 270, that documents costs incurred.
>
> The Agreement Specialist and the AO reserve the right to withhold
> processing requests for advance or reimbursement until sufficient
> detail is received. In addition, reimbursement will not be made
> without AOTR review and approval to ensure that progress on the
> Agreement is sufficient to substantiate payment. After AOTR approval,
> the Agreement Specialist will certify and forward the advance or
> request for reimbursement to the payment office. *Note: Standard Forms
> may be located at <http://fhwa.dot.gov/aaa/hamhome.htm>.*

10\. ACKNOWLEDGEMENT OF SUPPORT AND DISCLAIMER

> An acknowledgment of FHWA support and a disclaimer must appear in any
> publication of any material, whether copyrighted or not, based on or
> developed under the grant, in the following terms:
>
> "This material is based upon work supported by the Federal Highway
> Administration under grant No. DTFH61-07-(to be filled in)".

All materials must also contain the following:

> \"Any opinions, findings, and conclusions or recommendations expressed
> in this publication are those of the Author(s) and do not necessarily
> reflect the view of the Federal Highway Administration.\"

11\. SITE VISITS

> The Federal Government, through its authorized representatives, has
> the right, at all reasonable times, to make site visits to review
> project accomplishments and management control systems and to provide
> such technical assistance as may be required. If any site visit is
> made by the Federal Government on the premises of the Performing
> Organization or a subrecipient under this grant, the Performing
> Organization shall provide and shall require their subrecipients to
> provide all reasonable facilities and assistance for the safety and
> convenience of the Government representative in the performance of
> their duties. All site visits and evaluations shall be performed in
> such a manner as will not unduly delay work.

12\. TERMINATION AND SUSPENSION

> FHWA may terminate or suspend this agreement in whole or in part, at
> any time prior to its expiration date in accordance with 49 C.F.R Part
> 18 as applicable. The Recipient may appeal a decision by FHWA, to
> terminate or suspend this agreement, in writing to the next level
> above the Agreement Officer within 30 days after receipt of the
> decision letter.

13\. BUDGET REVISION/REALLOCATION OF AMOUNTS

> The Recipient is required to report deviations from budget and program
> plans, and request prior approval for budget and program plan
> revisions in accordance with 49 CFR Part 18.
>
> [Note:]{.underline} The Recipient must obtain prior written approval
> from the Agreement Officer to transfer amounts budgeted for direct
> cost categories when the cumulative value of such transfers will
> exceed 10% of the value of Federal share of this agreement. When
> requesting such approval, a letter or e-mail request suffices.

14\. FINANCIAL MANAGEMENT SYSTEM

> By signing this agreement, the Recipient verifies that it has, or will
> implement, a financial management system adequate for monitoring the
> accumulation of costs and that it complies with the financial
> management system requirements of 49 CFR Part 18. The Recipient's
> failure to comply with these requirements may result in agreement
> termination.

15\. ALLOWABILITY OF COSTS

> Allowable costs will be determined in accordance with the applicable
> Federal cost principles, e.g., 2 CFR Part 225 (OMB Circular A-87),
> "Cost Principles For State and Local Governments." Disallowed costs
> are those charges to an agreement that the agreement agency or its
> representative determines to not be allowed in accordance with the
> applicable Federal Cost Principles of other conditions contained in
> the agreement.
>
> 16\. COST SHARING OR MATCHING
>
> If the Recipient proposes cost sharing, cost share contributions must
> be documented with sufficient detail to support the value of the
> contribution.
>
> 17\. AVAILABLE FUNDING
>
> The total not‑to‑exceed amount of Federal funding that may be provided
> for up to 20 grants is \$2,000,000 for the entire period of
> performance, subject to the limitations shown below:

(1) Currently, Federal funds in the amount of \$\_\_\_\_\_\_\_\_ (to be
    filled in at award), are obligated to this grant.

(2) Subject to availability of funds, and an executed document by the
    Agreement

> Officer, \$\_\_\_\_\_\_\_\_\_ (to be filled in at award) may be
> obligated to this grant.
>
> The Government's liability to make payments to the Recipient is
> limited to those funds obligated under this agreement as indicated
> above and any subsequent amendments.

#  18. CENTRAL CONTRACTOR REGISTRY (CCR)

> The Recipient must be registered in the CCR in order to receive
> payments under this agreement. Use of the CCR is to provide one
> location for applicants and Recipients to change information about
> their organization and enter information on where government payments
> should be made. The registry will enable Recipients to make a change
> in one place and one time for all Federal agencies to use. Information
> for registering in the CCR and online documents can be found at
> [www.ccr.gov](http://www.ccr.gov/).
>
> 19\. KEY PERSONNEL
>
> The Recipient shall request prior written approval from the AO for any
> change in key personnel specified in the award.
>
> 20\. PROGRAM INCOME
>
> Program Income earned during the project period shall be retained by
> the Recipient and added to funds committed to the project by the
> Federal awarding agency and the Recipient and used to further eligible
> project or program objectives.
>
> 21\. SUBAWARDS
>
> Unless described in the application and funded in the approved award,
> the Recipient shall obtain prior written approval from the AO for the
> subrecipient, transfer, or contracting out of any work under this
> award. This provision does not apply to the purchase of supplies,
> material, equipment, or general support services.

22\. DEBARMENT AND SUSPENSION REQUIREMENTS

> The Recipient shall comply with the Subpart C of 49 CFR Part 29,
> Government Debarment and Suspension (Nonprocurement). Further, the
> Recipient shall flow down this requirement to applicable sub awards by
> including a similar terms or condition in lower-tier covered
> transactions. See 49 CFR Part 29 for detail of the requirement. (Note:
> 49 CFR Part 29 is available online at
> [http://www.dot.gov/ost/m60/agreement/regs.htm](http://www.dot.gov/ost/m60/grant/regs.htm)).

23\. DRUG FREE WORKPLACE

> The Recipient shall comply with Subpart B of 49 CFR Part 32,
> Government-wide Requirements for a Drug-Free Workplace (Financial
> Assistance). See 49 CFR Part 32 for details of the requirement.
> (Note:49 CFR Part 32 is available online at
> [http://www.dot.gov/ost/m60/agreement/regs.htm](http://www.dot.gov/ost/m60/grant/regs.htm)).

B. REPORTING

1\. ADDRESSES FOR SUBMITTAL OF REPORTS AND DOCUMENTS

> The Recipient shall submit all required reports and documents, under
> transmittal letter referencing the grant number, as follows:
>
> Submit one hard copy to the Agreement Specialist at the following
> address:
>
> Federal Highway Administration
>
> Office of Acquisition Management
>
> 400 Seventh Street, SW, Room 4410
>
> Washington, DC 20590
>
> Attention: (to be filled in at award)
>
> Submit two hard copies and one electronic copy to the AOTR at the
> following address:

Federal Highway Administration

Office of Professional & Corporate Development

4600 North Fairfax Drive

Suite 800

Arlington, VA 22203

Attention: (to be filled in at award)

2\. QUARTERLY PROGRESS REPORT

The Recipient shall submit two copies of the quarterly progress report
to the AOTR and one copy to the Agreement Specialist on or before the
30th of the month following the calendar quarter being reported.
Calendar quarters are: (1) January -- March; (2) April -- June; (3) July
-- September; and (4) October -- December. Final progress reports are
due 90 calendar days after expiration of the award. Each report shall
contain concise statements covering the activities relevant to the
project, including:

\(a\) A clear and complete account of the work performed each quarter.

\(b\) An outline of the work to be accomplished during the next report
period.

(c) A description of any problem encountered or anticipated that will
    affect the completion of the work within the time and fiscal
    constraints as set forth in the grant, together with recommended
    solutions to such problems; or, a statement that no problems were
    encountered.

(d) A section addressing how the results of the work performed supports
    one or more of the FHWA and Department of Transportation (DOT)
    strategic goals of safety, mobility, global connectivity,
    environmental stewardship, security, and organizational excellence.

(e) A tabulation of the current and cumulative costs expended by quarter
    versus budgeted costs, including cost share if applicable.

(f) SF269 or SF269A, Financial Status Report.

(g) If advance payments are used, SF272, Report of Federal Cash
    Transactions.

4\. DELIVERABLES

> [Deliverable]{.underline} [To be Completed On or Before:]{.underline}
>
> (to be inserted at award) (to be inserted at award)

**SECTION VII - AGENCY CONTACT**

Address any questions to:

> S. Kyle Roberts
>
> Agreement Specialist
>
> Federal Highway Administration
>
> Office of Acquisition Management
>
> 400 Seventh Street SW, Room 4410
>
> Washington, DC 20590
>
> Salim.Roberts@dot.gov (202) 366-0612

######## ATTACHMENT A

######## 

######## MODEL PARTNERSHIP PROJECT\*

The following is an example of a successful project that captures the
spirit of the legislation:

-   The [State Educational Agency]{.underline} serves as the
    [lead]{.underline} organization for the proposed project and
    establishes a partnership with local educational agencies, school
    districts, school boards and other educational entities within the
    state, local businesses and industry organizations, a State or
    private Institution of Higher Education or Minority Institution of
    Higher Education (Department of early childhood and elementary
    education majors) and the State Department of Transportation (DOT).

-   The State Educational Agency and the university collaborate on
    developing a transportation awareness/education curriculum for K-12
    level which is inclusive of activities which strengthen STEM skill
    sets. The local school districts will provide input and serve as
    test sites for the newly developed curriculum. The university will
    also be responsible for coordinating the training and evaluation
    process.

-   The county school boards will facilitate dissemination and
    implementation of the proposed STEM activities at the selected local
    school district within their county.

-   Local transportation businesses and the State DOT will partner to
    establish internships and mentorship opportunities for students
    within their local school districts.

-   The Partnership sponsors innovative transportation education
    activities in different regions of the State targeting local school
    districts.

**\*THIS IS A MODEL PARTNERSHIP TO BE USED ONLY AS GUIDANCE FOR CREATING
SUCCESSFUL PARTNERSHIPS. FOLLOWING THIS MODEL DOES NOT GUARANTEE
FUNDING.**