**Process for Handling Expiring Compensatory Time (CT) Earned in Lieu of
Overtime Pay for NOAA Employees**

**DOES [NOT]{.underline} APPLY TO CT-TRAVEL**

**Revision 3: November 5, 2008**

**Overview:** CT earned Pay Period (PPD) 10, 2007 expires 26 PPDs after
it's earned. CT earned prior to PPD 10, 2007 expires at the end of PPD
10, 2010. NOAA determined it would pay out CT that is not used before
expiration.

**PROCESS:**

**Review expiring CT earned in lieu of overtime pay (ongoing):**

-   [Employee/Supervisor]{.underline}:

    -   Determine if CT can be used before it expires:

        -   If it can't be used prior to expiration, the
            supervisor/timekeeper must initiate the payment process.

    -   NOTE: Tools for this review include leave audits in webTA and a
        report that is sent to Line Office CFOs and Corporate Office
        Directors every other PPD.

        **Payment Process Initiation:**

-   [Supervisor/Timekeeper]{.underline} - at the end of the PPD comp
    time is expiring:

    -   Ensure employee/supervisor/timekeeper all agree on number of
        hours expiring for that PPD.
        [CD-529](http://ocio.os.doc.gov/s/groups/public/@doc/@os/@ocio/@oitpp/documents/content/dev01_002554.pdf)
        must be initiated (Note: CT is paid at the rate when it was
        earned). (Timekeeper -- **[DO NOT]{.underline}** change CT
        balances for paid out CT -- T&A technician will ensure accurate
        balance is in webTA.)

    -   Complete CD-529 for payment of expired CT earned in lieu of
        overtime pay:

        -   Block 1: Social Security Number

            -   NOTE: T&A Team fax is a land line behind locked door

        -   Block 2: Name

        -   Block 13: Total hours to be paid (all that expired the last
            PPD)

        -   Block 24: Enter:

            -   "0" if you wish to charge to a different accounting code
                than what is currently stored in the NFC database or

            -   "1" if you wish to use the accounting data that is
                stored in the NFC system.

        -   Block 25: If "0" was selected in block 24, list accounting
            data and number of hours of expiring CT. Complete a separate
            line for each accounting code (if more than one). Total
            hours in Block 25 should equal the hours in Block 13.

        -   Block 26: Enter total number of line items completed in
            Block 25.

        -   Block 27: Enter "Payment for compensatory time off earned in
            lieu of overtime pay that expired at the end of PPD \_\_"
            and fill in PPD number and year.

        -   Block 33: Typed name and signature of immediate supervisor;
            title; date

    -   Fax supervisor-signed CD-529 [directly to Time and Attendance
        Team at 303-497-4170]{.underline}

        -   Should be received in T&A Office the PPD after the CT
            expires

            -   e.g., if CT expires after PPD 21, submit CD-529 during
                PPD 22. Priority will be given to CD-529s faxed the
                first week of the PPD.

            -   All other CD-529s for lump sum payments should be sent
                to your Servicing Workforce Management Office. Time &
                Attendance Team processes ONLY the expiring CT CD-529s.

                **Process payment:**

-   [Time and Attendance Office:]{.underline}

    -   Receive CD-529 and initiate payment via EPIC

    -   After pay runs, verify amount of expiring comp time

    -   Process payment

    -   Ensure webTA balance is accurate

    -   Send e-mail to Timekeeper/Supervisor and employee noting:

        -   Number of hours processed for payment at rate at which it
            was earned (won't include actual rates)

        -   That T&A Tech has already ensured WebTA balance is correct
            -- DO NOT deduct hours

NOTE: Employee will see a separate line on their Earnings and Leave
statement that indicates "Comp Time" and total amount paid.