Information Tools

Created on April 4, 2005

Copyright & Trademarks

Copyright 2003 by Global Knowledge. All rights reserved. Information in
this document is subject to change without notice and does not represent
a commitment on the part of Global Knowledge.

Global Knowledge

Knowledge Products Division

http://globalknowledge.com

475 Allendale Road, Suite 102

King of Prussia, PA 19406

+1 (610) 337-8878

Table of Contents

[Introduction iv](#introduction)

[Management Information 1](#management-information)

[Job Summary Inquire Page 1](#job-summary-inquire-page)

[Personal Data Inquire Page 7](#personal-data-inquire-page)

[Multiple Jobs Inquire Page 13](#multiple-jobs-inquire-page)

[Nid (National ID-SSN) Lookup Inquire Page
16](#nid-national-id-ssn-lookup-inquire-page)

[Printing Multiple SF-50\'s 19](#printing-multiple-sf-50s)

[Printing One SF-50 for One Employee
28](#printing-one-sf-50-for-one-employee)

[Generating Public Queries 39](#generating-public-queries)

# Introduction

In addition to the EHRP PAR pages that are central to the business
process, management information can be obtained in condensed formats
from the following:

**Inquire Pages**

Job Summary

Personal Data

Multiple Jobs

Nid Lookup

**Reports**

Request for Personnel Action

Notice of Personnel Action

**Public Queries**

# Management Information

Inquire pages are queries that are built into EHRP for users to access
easily. Since EHRP is used in a browser format, the inquires can be
printed using the Print button on the browser tool bar. Inquire pages
display information in a view only mode.

Reports provide data about groups of employees, based on the criteria
specified. EHRP provides a process for the printing of reports.

## Job Summary Inquire Page

**[Introduction]{.underline}**

Reports provide data about groups of employees, based on the criteria
specified. EHRP provides a process for the printing of reports.

#### Procedure

The following procedures show how to display the **Job Summary** Inquire
Page in order to review an employee\'s job history.

 

![](media/image2.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 1.    | Click the **Administer Workforce** link.\                    |
|       | ![](media/image3.png){width="1.0833333333333333in"           |
|       | height="0.125in"}                                            |
+-------+--------------------------------------------------------------+
| 2.    | Click the **Administer Workforce (USF)** link.\              |
|       | ![](media/image4.png){width="1.375in" height="0.125in"}      |
+-------+--------------------------------------------------------------+
| 3.    | Click the **Inquire** link.\                                 |
|       | ![](media/image5.png){width="0.425in" height="0.125in"}      |
+-------+--------------------------------------------------------------+
| 4.    | Click the **Job Summary** link.\                             |
|       | ![](media/image6.png){width="0.6333333333333333in"           |
|       | height="0.125in"}                                            |
+-------+--------------------------------------------------------------+

 

![](media/image7.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 5.    | Click in the field by which you want to search.              |
|       |                                                              |
|       |                                                              |
|       |                                                              |
|       | Click in the **Last Name** field.                            |
|       |                                                              |
|       | ![](media/image8.png){width="1.8416666666666666in"           |
|       | height="0.175in"}                                            |
+-------+--------------------------------------------------------------+
| 6.    | Enter the desired information into the **Last Name** field.  |
|       | Enter \"**Winter**\".                                        |
+-------+--------------------------------------------------------------+
| 7.    | Click the **Search** button.\                                |
|       | ![](media/image9.png){width="0.5166666666666667in"           |
|       | height="0.19166666666666668in"}                              |
+-------+--------------------------------------------------------------+
| 8.    | Select the desired entry to display the **Job                |
|       | Summary **page.                                              |
|       |                                                              |
|       | Click **Winter, Betty**.                                     |
+-------+--------------------------------------------------------------+

 

![](media/image10.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 9.    | Click the **Job Information** tab to view the **Job          |
|       | Information** page.                                          |
|       |                                                              |
|       | ![](media/image11.png){width="0.775in" height="0.15in"}      |
+-------+--------------------------------------------------------------+
| 10.   | Click the **Work Location** tab to view the **Work           |
|       | Location** page.                                             |
|       |                                                              |
|       | ![](media/image12.png){width="0.75in"                        |
|       | height="0.14166666666666666in"}                              |
+-------+--------------------------------------------------------------+
| 11.   | Click the **Compensation** tab to view the                   |
|       | **Compensation** page.                                       |
|       |                                                              |
|       | ![](media/image13.png){width="0.7666666666666667in"          |
|       | height="0.15in"}                                             |
+-------+--------------------------------------------------------------+
| 12.   | Click the **Component** link to display additional           |
|       | information regarding compensation.                          |
|       |                                                              |
|       | ![](media/image14.png){width="0.6083333333333333in"          |
|       | height="0.15in"}                                             |
+-------+--------------------------------------------------------------+

 

![](media/image15.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 13.   | Click the **Details** link to show the **Changes** page of   |
|       | the **Pay Components **page group.                           |
|       |                                                              |
|       | ![](media/image16.png){width="0.3416666666666667in"          |
|       | height="0.125in"}                                            |
+-------+--------------------------------------------------------------+

 

![](media/image17.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 14.   | Click the **OK** button.\                                    |
|       | ![](media/image18.png){width="0.5166666666666667in"          |
|       | height="0.19166666666666668in"}                              |
+-------+--------------------------------------------------------------+

 

![](media/image19.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 15.   | Click the **OK** button.\                                    |
|       | ![](media/image18.png){width="0.5166666666666667in"          |
|       | height="0.19166666666666668in"}                              |
+-------+--------------------------------------------------------------+

 

![](media/image20.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 16.   | Click the **Return to Search** button.\                      |
|       | ![](media/image21.png){width="0.775in"                       |
|       | height="0.13333333333333333in"}                              |
+-------+--------------------------------------------------------------+
| 17.   | Continue to search for additional information, if necessary. |
|       |                                                              |
|       | **End of Procedure.**                                        |
+-------+--------------------------------------------------------------+

## Personal Data Inquire Page

**[Introduction]{.underline}**

Reports provide data about groups of employees, based on the criteria
specified. EHRP provides a process for the printing of reports.

#### Procedure

The following steps show how to display the **Personal Data** page in
order to provide a summary of an employee\'s personal data.

 

![](media/image2.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 1.    | Click the **Administer Workforce** link.\                    |
|       | ![](media/image3.png){width="1.0833333333333333in"           |
|       | height="0.125in"}                                            |
+-------+--------------------------------------------------------------+
| 2.    | Click the **Administer Workforce (USF)** link.\              |
|       | ![](media/image4.png){width="1.375in" height="0.125in"}      |
+-------+--------------------------------------------------------------+
| 3.    | Click the **Inquire** link.\                                 |
|       | ![](media/image5.png){width="0.425in" height="0.125in"}      |
+-------+--------------------------------------------------------------+
| 4.    | Click the **Personal Data** link.\                           |
|       | ![](media/image22.png){width="0.6583333333333333in"          |
|       | height="0.125in"}                                            |
+-------+--------------------------------------------------------------+

 

![](media/image23.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 5.    | Click in the field in which you want to search.              |
|       |                                                              |
|       |                                                              |
|       |                                                              |
|       | Click in the **Last Name** field.                            |
|       |                                                              |
|       | ![](media/image8.png){width="1.8416666666666666in"           |
|       | height="0.175in"}                                            |
+-------+--------------------------------------------------------------+
| 6.    | Enter the desired information into the **Last Name** field.  |
|       | Enter \"**Winter**\".                                        |
+-------+--------------------------------------------------------------+
| 7.    | Click the **Search** button.\                                |
|       | ![](media/image9.png){width="0.5166666666666667in"           |
|       | height="0.19166666666666668in"}                              |
+-------+--------------------------------------------------------------+
| 8.    | Select the desired entry to display the **Personal Data**    |
|       | page.                                                        |
|       |                                                              |
|       | Click **Winter, Evan**.                                      |
|       |                                                              |
|       | ![](media/image24.png){width="2.2416666666666667in"          |
|       | height="0.16666666666666666in"}                              |
+-------+--------------------------------------------------------------+

 

![](media/image25.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 9.    | Click the **Job Data1** tab to display the** Job Data1**     |
|       | page for the **Personal Data** view.                         |
|       |                                                              |
|       | ![](media/image26.png){width="0.65in"                        |
|       | height="0.15833333333333333in"}                              |
+-------+--------------------------------------------------------------+

 

![](media/image27.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 10.   | Click the **Benefits/FEHB Data** link to display data on     |
|       | **Benefits/Retirement**.                                     |
|       |                                                              |
|       | ![](media/image28.png){width="0.95in"                        |
|       | height="0.13333333333333333in"}                              |
+-------+--------------------------------------------------------------+

 

![](media/image29.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 11.   | Click the **OK** button.\                                    |
|       | ![](media/image18.png){width="0.5166666666666667in"          |
|       | height="0.19166666666666668in"}                              |
+-------+--------------------------------------------------------------+

 

![](media/image30.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 12.   | Click the **Job Data2** tab to display the** Job Data2**     |
|       | page for the **Personal Data** view.                         |
|       |                                                              |
|       | ![](media/image31.png){width="0.7in" height="0.15in"}        |
+-------+--------------------------------------------------------------+
| 13.   | Click the **Employment Data** tab to display                 |
|       | the** Employment Data** page for the **Personal Data** view. |
|       |                                                              |
|       | ![](media/image32.png){width="1.0333333333333334in"          |
|       | height="0.175in"}                                            |
+-------+--------------------------------------------------------------+
| 14.   | Continue to search for additional information, if necessary. |
|       |                                                              |
|       | **End of Procedure.**                                        |
+-------+--------------------------------------------------------------+

## Multiple Jobs Inquire Page

**[Introduction]{.underline}**

Reports provide data about groups of employees, based on the criteria
specified. EHRP provides a process for the printing of reports.

#### Procedure

The following steps show how to display the **Multiple Jobs **Inquire
Page in order to view a summary of an employee\'s jobs and changes in
employment status.

 

![](media/image2.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 1.    | Click the **Administer Workforce** link.\                    |
|       | ![](media/image3.png){width="1.0833333333333333in"           |
|       | height="0.125in"}                                            |
+-------+--------------------------------------------------------------+
| 2.    | Click the **Administer Workforce (USF)** link.\              |
|       | ![](media/image4.png){width="1.375in" height="0.125in"}      |
+-------+--------------------------------------------------------------+
| 3.    | Click the **Inquire** link.\                                 |
|       | ![](media/image5.png){width="0.425in" height="0.125in"}      |
+-------+--------------------------------------------------------------+
| 4.    | Click the **Multiple Jobs** link.\                           |
|       | ![](media/image33.png){width="0.6in" height="0.125in"}       |
+-------+--------------------------------------------------------------+

 

![](media/image34.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 5.    | Click in the field by which you want to search.              |
|       |                                                              |
|       |                                                              |
|       |                                                              |
|       | Click in the **EmplID** field.                               |
|       |                                                              |
|       | ![](media/image35.png){width="0.7333333333333333in"          |
|       | height="0.175in"}                                            |
+-------+--------------------------------------------------------------+
| 6.    | Enter the desired information into the **EmplID** field.     |
|       | Enter \"**0015**\".                                          |
+-------+--------------------------------------------------------------+
| 7.    | Click the **Search** button to view the **Employee** page of |
|       | the **Multiple Jobs** view.                                  |
|       |                                                              |
|       | ![](media/image9.png){width="0.5166666666666667in"           |
|       | height="0.19166666666666668in"}                              |
+-------+--------------------------------------------------------------+

 

![](media/image36.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 8.    | Click the **Position Data** tab to view the **Position       |
|       | Data **page of the **Multiple Jobs** view.                   |
|       |                                                              |
|       | ![](media/image37.png){width="0.7083333333333334in"          |
|       | height="0.175in"}                                            |
+-------+--------------------------------------------------------------+
| 9.    | Click the **Job Information** tab to view the **Job          |
|       | Information** page of the **Multiple Jobs** view.            |
|       |                                                              |
|       | ![](media/image38.png){width="0.8in"                         |
|       | height="0.15833333333333333in"}                              |
+-------+--------------------------------------------------------------+
| 10.   | Click the **Return to Search** button.\                      |
|       | ![](media/image21.png){width="0.775in"                       |
|       | height="0.13333333333333333in"}                              |
+-------+--------------------------------------------------------------+
| 11.   | Continue to search for additional information, if necessary. |
|       |                                                              |
|       | **End of Procedure.**                                        |
+-------+--------------------------------------------------------------+

## Nid (National ID-SSN) Lookup Inquire Page

**[Introduction]{.underline}**

Reports provide data about groups of employees, based on the criteria
specified. EHRP provides a process for the printing of reports.

#### Procedure

The following steps display the **Nid Lookup** page that allows a user
to lookup an employee using the first 6 digits of the National ID (SSN).

 

![](media/image39.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 1.    | Click the **Administer Workforce** link.\                    |
|       | ![](media/image3.png){width="1.0833333333333333in"           |
|       | height="0.125in"}                                            |
+-------+--------------------------------------------------------------+
| 2.    | Click the **Administer Workforce (USF)** link.\              |
|       | ![](media/image4.png){width="1.375in" height="0.125in"}      |
+-------+--------------------------------------------------------------+
| 3.    | Click the **Inquire** link.\                                 |
|       | ![](media/image5.png){width="0.425in" height="0.125in"}      |
+-------+--------------------------------------------------------------+
| 4.    | Click the **Nid Lookup** link.\                              |
|       | ![](media/image40.png){width="0.525in" height="0.125in"}     |
+-------+--------------------------------------------------------------+

 

![](media/image41.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 5.    | Enter the first 6 digits of the National ID (SSN) into the   |
|       | **National ID** field. Enter \"**100110**\".                 |
+-------+--------------------------------------------------------------+

  ------------------------------------------------------ -----------------------------------------------------------------
  ![](media/image42.png){width="0.22916666666666666in"   Using the first 6 digits of the National ID (SSN) to search is
  height="0.22916666666666666in"}                        useful as the EHRP system does not use National ID as a search
                                                         key.

  ------------------------------------------------------ -----------------------------------------------------------------

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 6.    | Click the **\*Search in** list.\                             |
|       | ![](media/image43.png){width="0.15in"                        |
|       | height="0.15833333333333333in"}                              |
+-------+--------------------------------------------------------------+
| 7.    | Select the desired entry.                                    |
|       |                                                              |
|       | Click **Employees**.                                         |
|       |                                                              |
|       | ![](media/image44.png){width="1.7166666666666666in"          |
|       | height="0.125in"}                                            |
+-------+--------------------------------------------------------------+
| 8.    | Click the **Search\...** button.\                            |
|       | ![](media/image45.png){width="0.9333333333333333in"          |
|       | height="0.18333333333333332in"}                              |
+-------+--------------------------------------------------------------+
| 9.    | The requested information is displayed. Continue to search   |
|       | for additional information as necessary.                     |
|       |                                                              |
|       | **End of Procedure.**                                        |
+-------+--------------------------------------------------------------+

## Printing Multiple SF-50\'s

EHRP enables the user to print standard reports, available on the Report
menu. Depending on which report the user selects, there may be one or
more parameters that enable you to more specifically identify which data
you want on your report.

#### Procedure

The following steps detail the procedure for generating multiple
SF-50\'s from the Report menu.

 

![](media/image2.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 1.    | Click the **Administer Workforce** link.\                    |
|       | ![](media/image3.png){width="1.0833333333333333in"           |
|       | height="0.125in"}                                            |
+-------+--------------------------------------------------------------+
| 2.    | Click the **Administer Workforce (USF)** link.\              |
|       | ![](media/image4.png){width="1.375in" height="0.125in"}      |
+-------+--------------------------------------------------------------+
| 3.    | Click the **Report** link.\                                  |
|       | ![](media/image46.png){width="0.4166666666666667in"          |
|       | height="0.125in"}                                            |
+-------+--------------------------------------------------------------+
| 4.    | Click the **Notice of Personnel Action** link.\              |
|       | ![](media/image47.png){width="1.2in" height="0.125in"}       |
+-------+--------------------------------------------------------------+

 

![](media/image48.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 5.    | Click on the **Add a New Value** hyperlink to create a new   |
|       | Run Control, or use an existing one.                         |
|       |                                                              |
|       |                                                              |
|       |                                                              |
|       | NOTE: If you are using an existing Run Control, click on the |
|       | **Search** button and select the Run Control from the list.  |
|       |                                                              |
|       | Click the **Add a New Value** link.\                         |
|       | ![](media/image49.png){width="0.775in" height="0.125in"}     |
+-------+--------------------------------------------------------------+
| 6.    | Enter the desired information into the **Run Control ID**    |
|       | field. Enter \"**tws**\".                                    |
+-------+--------------------------------------------------------------+
| 7.    | Click the **Add** button.\                                   |
|       | ![](media/image50.png){width="0.5166666666666667in"          |
|       | height="0.19166666666666668in"}                              |
+-------+--------------------------------------------------------------+

 

![](media/image51.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 8.    | At the **Parameters** page, select the criteria to use for   |
|       | generating the SF-50\'s. Some of the choices include:        |
|       |                                                              |
|       | **Copies Requested** - Employee, OPF, Payroll, Utility       |
|       |                                                              |
|       | **Filter Criteria** - EMPLID, SSN, Name, PAR Status,         |
|       | Department, Location, NOA Code                               |
|       |                                                              |
|       | **PAR Status Date Range**                                    |
|       |                                                              |
|       | Click the **Payroll** option.\                               |
|       | ![](media/image52.png){width="0.475in"                       |
|       | height="0.13333333333333333in"}                              |
+-------+--------------------------------------------------------------+
| 9.    | Click in the **Name** field.\                                |
|       | ![](media/image53.png){width="1.9in" height="0.175in"}       |
+-------+--------------------------------------------------------------+
| 10.   | Enter the desired information into the **Name** field. Enter |
|       | \"**JONES**\".                                               |
+-------+--------------------------------------------------------------+
| 11.   | Click the **Filter** button.\                                |
|       | ![](media/image54.png){width="0.6in"                         |
|       | height="0.18333333333333332in"}                              |
+-------+--------------------------------------------------------------+

 

![](media/image55.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 12.   | Based on the criteria selected on the first page, you will   |
|       | see a list of **Filtered PAR Data** that will reflect the    |
|       | employee records included within your search.                |
|       |                                                              |
|       | Click in the checkbox next to the **PARS** you want to       |
|       | print.                                                       |
|       |                                                              |
|       | ![](media/image56.png){width="0.1in"                         |
|       | height="0.10833333333333334in"}                              |
+-------+--------------------------------------------------------------+

  ------------------------------------------------------ -----------------------------------------------------------------
  ![](media/image42.png){width="0.22916666666666666in"   NOTE: If you mistakenly select a PAR you DO NOT want to print,
  height="0.22916666666666666in"}                        click in the checkbox to the left of the PAR and click on the
                                                         **Remove Selected **pushbutton.

  ------------------------------------------------------ -----------------------------------------------------------------

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 13.   | Click the **Add Selected** button to move the selected       |
|       | records to the bottom of the page.                           |
|       |                                                              |
|       | ![](media/image57.png){width="0.8333333333333334in"          |
|       | height="0.18333333333333332in"}                              |
+-------+--------------------------------------------------------------+
| 14.   | Once you ensure that the **PAR\'s** you want to print appear |
|       | at the bottom of the page, you can click the **Run** button  |
|       | to run the report.                                           |
|       |                                                              |
|       | Click the **Run** button.\                                   |
|       | ![](media/image58.png){width="0.5in"                         |
|       | height="0.18333333333333332in"}                              |
+-------+--------------------------------------------------------------+

 

![](media/image59.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 15.   | Click the **Server Name** list.\                             |
|       | ![](media/image60.png){width="0.14166666666666666in"         |
|       | height="0.16666666666666666in"}                              |
+-------+--------------------------------------------------------------+

 

![](media/image61.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 16.   | Select **PSUNX** from the drop down menu.                    |
|       |                                                              |
|       | ![](media/image62.png){width="0.925in"                       |
|       | height="0.13333333333333333in"}                              |
+-------+--------------------------------------------------------------+

 

![](media/image63.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 17.   | Click the **OK** button to be routed back to the **Select    |
|       | Data** page.                                                 |
|       |                                                              |
|       | ![](media/image18.png){width="0.5166666666666667in"          |
|       | height="0.19166666666666668in"}                              |
+-------+--------------------------------------------------------------+

 

![](media/image64.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 18.   | Click the **Process Monitor** link.\                         |
|       | ![](media/image65.png){width="0.7416666666666667in"          |
|       | height="0.125in"}                                            |
+-------+--------------------------------------------------------------+

 

![](media/image66.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 19.   | As the job progresses, the status will change from           |
|       | **Initiated** to **Queued** to **Posting** to **Success**.   |
|       | You can click the **Refresh** pushbutton periodically to     |
|       | monitor the progress. When you see the **Success** status,   |
|       | your job is done.                                            |
|       |                                                              |
|       | Click the **Details** link for the desired report.           |
|       |                                                              |
|       | ![](media/image67.png){width="0.35in"                        |
|       | height="0.15833333333333333in"}                              |
+-------+--------------------------------------------------------------+

 

![](media/image68.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 20.   | Click the **View Log/Trace** link to go to the **Report/Log  |
|       | Viewer**. You will see a listing of SF-50\'s. Click the      |
|       | print button and the SF-50\'s will begin printing.           |
|       |                                                              |
|       | ![](media/image69.png){width="0.7333333333333333in"          |
|       | height="0.125in"}                                            |
+-------+--------------------------------------------------------------+
| 21.   | **End of Procedure.**                                        |
+-------+--------------------------------------------------------------+

## Printing One SF-50 for One Employee

EHRP enables the user to print standard reports, available on the Report
menu. Depending on which report the user selects, there may be one or
more parameters that enable you to more specifically identify which data
you want on your report.

#### Procedure

The following steps detail the procedure for generating one SF-50 for an
employee.

 

![](media/image2.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 1.    | Click the **Administer Workforce** link.\                    |
|       | ![](media/image3.png){width="1.0833333333333333in"           |
|       | height="0.125in"}                                            |
+-------+--------------------------------------------------------------+
| 2.    | Click the **Administer Workforce (USF)** link.\              |
|       | ![](media/image4.png){width="1.375in" height="0.125in"}      |
+-------+--------------------------------------------------------------+
| 3.    | Click the **Use** link.\                                     |
|       | ![](media/image70.png){width="0.3in" height="0.125in"}       |
+-------+--------------------------------------------------------------+
| 4.    | Click the **HR Processing** link.\                           |
|       | ![](media/image71.png){width="0.7in" height="0.125in"}       |
+-------+--------------------------------------------------------------+

 

![](media/image72.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 5.    | Click in the field in which you want to search.              |
|       |                                                              |
|       | Click in the **Last Name** field.\                           |
|       | ![](media/image8.png){width="1.8416666666666666in"           |
|       | height="0.175in"}                                            |
+-------+--------------------------------------------------------------+
| 6.    | Enter the desired information into the **Last Name** field.  |
|       | Enter \"**JONES**\".                                         |
+-------+--------------------------------------------------------------+
| 7.    | Click the **Search** button.\                                |
|       | ![](media/image9.png){width="0.5166666666666667in"           |
|       | height="0.19166666666666668in"}                              |
+-------+--------------------------------------------------------------+
| 8.    | Click the desired link contained in the **Search Results**.  |
|       |                                                              |
|       | Click **JONES,ZACHARY**.                                     |
|       |                                                              |
|       | ![](media/image73.png){width="0.875in" height="0.15in"}      |
+-------+--------------------------------------------------------------+

 

![](media/image74.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 9.    | Click the **Print SF-50** button at the bottom of the **Data |
|       | Control** page.                                              |
|       |                                                              |
|       | ![](media/image75.png){width="0.8in"                         |
|       | height="0.18333333333333332in"}                              |
+-------+--------------------------------------------------------------+

 

![](media/image76.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 10.   | You will see the **Print Parameters** page. The **Print To** |
|       | defaults to **File**.                                        |
|       |                                                              |
|       | Click the **OK** button.                                     |
|       |                                                              |
|       | ![](media/image77.png){width="0.48333333333333334in"         |
|       | height="0.15833333333333333in"}                              |
+-------+--------------------------------------------------------------+

 

![](media/image78.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 11.   | You will see the following message.                          |
|       |                                                              |
|       | Click the **OK** button.\                                    |
|       | ![](media/image79.png){width="0.625in"                       |
|       | height="0.19166666666666668in"}                              |
+-------+--------------------------------------------------------------+

 

![](media/image80.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 12.   | Click the **Home** link.\                                    |
|       | ![](media/image81.png){width="0.2833333333333333in"          |
|       | height="0.125in"}                                            |
+-------+--------------------------------------------------------------+

 

![](media/image2.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 13.   | Click the **PeopleTools** link.\                             |
|       | ![](media/image82.png){width="0.6916666666666667in"          |
|       | height="0.125in"}                                            |
+-------+--------------------------------------------------------------+
| 14.   | Click the **Process Monitor** link.\                         |
|       | ![](media/image83.png){width="0.85in" height="0.125in"}      |
+-------+--------------------------------------------------------------+
| 15.   | Click the **Inquire** link.\                                 |
|       | ![](media/image5.png){width="0.425in" height="0.125in"}      |
+-------+--------------------------------------------------------------+
| 16.   | Click the **Process Requests** link.\                        |
|       | ![](media/image84.png){width="0.8583333333333333in"          |
|       | height="0.125in"}                                            |
+-------+--------------------------------------------------------------+

 

![](media/image85.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 17.   | As the job progresses, the status will change from           |
|       | **Queued** to **Posting** to **Success**. You can click the  |
|       | **Refresh** pushbutton periodically to monitor the progress. |
|       | When you see the **Success** status, your job is done.       |
|       |                                                              |
|       | Click the **Details** link for the desired report.           |
|       |                                                              |
|       | ![](media/image86.png){width="0.35in"                        |
|       | height="0.14166666666666666in"}                              |
+-------+--------------------------------------------------------------+

 

![](media/image87.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 18.   | Click the **View Log/Trace** link.\                          |
|       | ![](media/image69.png){width="0.7333333333333333in"          |
|       | height="0.125in"}                                            |
+-------+--------------------------------------------------------------+

 

![](media/image88.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 19.   | Point to the **fgsf5052_479397.PDF** object.\                |
|       | ![](media/image89.png){width="1.6333333333333333in"          |
|       | height="0.15in"}                                             |
+-------+--------------------------------------------------------------+

 

![](media/image90.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 20.   | The SF-50 appears as a PDF document. By clicking the print   |
|       | icon, you will be able to print the document.                |
+-------+--------------------------------------------------------------+
| 21.   | **End of Procedure.**                                        |
+-------+--------------------------------------------------------------+

## Generating Public Queries

**[Introduction]{.underline}**

The following procedure demonstrates the process for generating public
queries. Public queries are reports that were customized by the central
EHRP team within the EHRP Query Tool for public use.

#### Procedure

The following steps detail the procedure for generating a public query.

 

![](media/image2.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 1.    | Click the **PeopleTools** link.\                             |
|       | ![](media/image82.png){width="0.6916666666666667in"          |
|       | height="0.125in"}                                            |
+-------+--------------------------------------------------------------+
| 2.    | Click the **Query Manager** link.\                           |
|       | ![](media/image91.png){width="0.8in" height="0.125in"}       |
+-------+--------------------------------------------------------------+
| 3.    | Click the **Use** link.\                                     |
|       | ![](media/image70.png){width="0.3in" height="0.125in"}       |
+-------+--------------------------------------------------------------+
| 4.    | Click the **Query Manager** link.\                           |
|       | ![](media/image92.png){width="0.6916666666666667in"          |
|       | height="0.125in"}                                            |
+-------+--------------------------------------------------------------+

 

![](media/image93.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 5.    | Click the **Search By **list for the first criteria.         |
|       |                                                              |
|       | ![](media/image94.png){width="0.15833333333333333in"         |
|       | height="0.15in"}                                             |
+-------+--------------------------------------------------------------+
| 6.    | Select the desired entry.                                    |
|       |                                                              |
|       | Click **Name**.                                              |
|       |                                                              |
|       | ![](media/image95.png){width="0.9833333333333333in"          |
|       | height="0.125in"}                                            |
+-------+--------------------------------------------------------------+
| 7.    | Press **\[Tab\]**.                                           |
+-------+--------------------------------------------------------------+
| 8.    | Click the **Search By **list for the second criteria.        |
|       |                                                              |
|       | ![](media/image96.png){width="0.15in" height="0.15in"}       |
+-------+--------------------------------------------------------------+
| 9.    | Select the desired entry.                                    |
|       |                                                              |
|       | Click **begins with**.                                       |
|       |                                                              |
|       | ![](media/image97.png){width="0.95in"                        |
|       | height="0.13333333333333333in"}                              |
+-------+--------------------------------------------------------------+
| 10.   | Press **\[Tab\]**.                                           |
+-------+--------------------------------------------------------------+
| 11.   | Enter the desired information into the **Search by** field   |
|       | for the third criteria. Enter \"**HE**\".                    |
+-------+--------------------------------------------------------------+
| 12.   | Press **\[Tab\]**.                                           |
+-------+--------------------------------------------------------------+
| 13.   | Click the **\*Query Type** list.\                            |
|       | ![](media/image98.png){width="0.16666666666666666in"         |
|       | height="0.15in"}                                             |
+-------+--------------------------------------------------------------+
| 14.   | Select the desired entry.                                    |
|       |                                                              |
|       | Click **User**.                                              |
|       |                                                              |
|       | ![](media/image99.png){width="0.8916666666666667in"          |
|       | height="0.13333333333333333in"}                              |
+-------+--------------------------------------------------------------+
| 15.   | Click the **Search** button.\                                |
|       | ![](media/image9.png){width="0.5166666666666667in"           |
|       | height="0.19166666666666668in"}                              |
+-------+--------------------------------------------------------------+
| 16.   | Click the **Run** link for the desired query.                |
|       |                                                              |
|       | Click **Run** for the **HE0006 -**                           |
|       |                                                              |
|       | **Tenure Changes**.                                          |
|       |                                                              |
|       | ![](media/image100.png){width="0.225in" height="0.175in"}    |
+-------+--------------------------------------------------------------+

 

![](media/image101.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 17.   | A separate window displays that allows you to enter the      |
|       | parameters for the selected query.                           |
|       |                                                              |
|       | Click the **Automatic Action Type** list.\                   |
|       | ![](media/image102.png){width="0.15in" height="0.15in"}      |
+-------+--------------------------------------------------------------+

 

![](media/image103.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 18.   | Select the desired entry.                                    |
|       |                                                              |
|       | Click **Within Grade Increase**.                             |
|       |                                                              |
|       | ![](media/image104.png){width="1.5916666666666666in"         |
|       | height="0.14166666666666666in"}                              |
+-------+--------------------------------------------------------------+

 

![](media/image105.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 19.   | Click in the **Department SetID** field.\                    |
|       | ![](media/image106.png){width="0.38333333333333336in"        |
|       | height="0.175in"}                                            |
+-------+--------------------------------------------------------------+
| 20.   | Enter the desired information into the **Department SetID**  |
|       | field. Enter \"**PSC00**\".                                  |
+-------+--------------------------------------------------------------+
| 21.   | Click the **View Results** button.\                          |
|       | ![](media/image107.png){width="0.9in"                        |
|       | height="0.18333333333333332in"}                              |
+-------+--------------------------------------------------------------+
| 22.   | Scroll as necessary to view the results.                     |
+-------+--------------------------------------------------------------+
| 23.   | Scroll as necessary to view the top of the page that         |
|       | contains the **Excel Spreadsheet** and **CSV Text File**     |
|       | links.                                                       |
+-------+--------------------------------------------------------------+
| 24.   | Select the desired option to display the data in an Excel    |
|       | spreadsheet or as a text file.                               |
|       |                                                              |
|       | Click the **Excel SpreadSheet** link.\                       |
|       | ![](media/image108.png){width="1.125in" height="0.15in"}     |
+-------+--------------------------------------------------------------+

 

![](media/image109.png){width="5.041666666666667in" height="3.76875in"} 

+-------+--------------------------------------------------------------+
| ##### | ##### Action                                                 |
|  Step |                                                              |
+=======+==============================================================+
| 25.   | A File Download warning displays.                            |
|       |                                                              |
|       | Click the **Open** button to open the file as an Excel       |
|       | spreadsheet.                                                 |
|       |                                                              |
|       | ![](media/image110.png){width="0.6166666666666667in"         |
|       | height="0.2in"}                                              |
+-------+--------------------------------------------------------------+
| 26.   | The query displays in the selected format.                   |
|       |                                                              |
|       | The attached icon displays a list of current public queries  |
|       | available. This list includes the **Name**, **Purpose**,     |
|       | **Parameters**, and **Date Provided** for each public query. |
|       |                                                              |
|       | **End of Procedure.**                                        |
+-------+--------------------------------------------------------------+