**FULBRIGHT STUDENT PROGRAM**

###### Instructions for Completing the

###### Fulbright Student Program Online Application

Fulbright Vietnamese Student Program

U.S. Embassy, Public Affairs Section

7 Lang Ha, Hanoi

\(04\) 3850-5100 (ext.: 5089)

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####### *Read all instructions carefully before completing the application*

STEP 1: Learn requirements for submitting an application

Deadline for submitting the application: April 1, 2009, 5:00pm Hanoi
time

STEP 2: Record user ID and password in a safe place

Your email address is your user ID. When you created an account for this
on-line application, you created a password. An e-mail was sent to you
indicating your User ID and Password. Keep this information in a safe
place. You can log in and out of the application as frequently as you
like; however, you must have your user ID and password. While you cannot
change your User ID, if necessary, you can change your password by
clicking on "Update My Account" at the top of the Home page of this
application.

STEP 3: Complete the application

You do not need to complete this application all at one time. You can
re-enter at anytime and edit your application. But remember that once
you submit your application, you can NO longer make changes to it.

All forms in this application are to be completed in English. Items must
be answered completely and carefully.

***Some helpful "tips":***

-   Avoid using all capital letters when answering items.

-   You can copy and paste information into all text boxes.

-   In the text boxes, you must **limit your responses to the space
    provided**. Information that exceeds the space provided will **not**
    display or print.

-   Click on the **Preview** button to review the current page before
    moving to the next page.

-   On the essay pages, text entered that exceeds the space provided
    **will display** and print. Limit your essay to less than 1000
    words. Several ways to create your essays:

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-   You can compose your essay on-line. Please note, there is a
    40-minute 'time out' function. In other words, you will need to
    either complete your essay in 40 minutes or periodically save your
    essay. You will not be able to customize the formatting of your
    essay.

-   You can copy and paste text from another document and edit online.
    Again, you will have a 40-minute "time-out" function. You will not
    be able to customize the formatting.

-   You can upload text from another document. This is the only option
    where you will be able to have special formatting, e.g. bold,
    underline, headers, double spacing, etc. While you cannot edit an
    uploaded document on-line, you can delete your upload, make your
    corrections in your document off-line, and upload again.

-   Pages 4 (study objective) and 5 (personal statement) contain a
    header that displays on the PDF view. Therefore, you must leave a 1½
    inch (4cm) margin at the top of every page of your essays to allow
    space for the header that will appear on the print version of your
    application.

-   You should **preview** all of your essays to make sure the
    formatting is correct before submitting your application.

Often specific instructions for completing a question or item will be
provided in the application. Please read all instructions carefully. In
addition, please review the following important information.

> **Item 1---Name:**
>
> Enter your name without tone marks. Do not use capital letters.
>
> Follow the format requested on the application (Family/First/Middle).
> This will differ from the order written on your passport or other
> official Vietnamese documents. Example: Nguyen Thi Thu Hang
> (Vietnamese order) should be listed Nguyen (Family), Hang (First), Thi
> Thu (Middle).
>
> **Item 11---Application Cycle:** Select "2010-2011'.

-   **Degree Objective:** Select "Master's."

**Item 12---Field of Study**: From the choices, select the field of
study most appropriate to your

study objective. You can explain your objective in more detail in the
text box. Please note that the

text box is limited to [five lines]{.underline} of text.

**Item 13---Future plans**: Please note that the text box is limited to
[five lines]{.underline} of text.

> **Item 14---Institutions Attended:** List all post-secondary
> institutions you have attended (*that have issued a diploma)*. Do not
> list high school or middle school.

This list must include:

-   all Đại học, Cao đẳng, and Cao học degrees

This list should *[not]{.underline}* include

-   secondary or high school diplomas

-   giấy chứng nhân/ chứng chỉ/certificates you received for workshops
    (you can list this information in your CV/resume)

> Important note: Transcripts or official score reports (bẳng điểm,
> phiếu điểm, học bạ, kết quả học tập) MUST be provided for each degree
> you list on your application. Transcripts that have been divided into
> two stages (giai đoạn I & II) must include BOTH stages.
>
> **Item 21---Position Code:** Select the title from the drop-down menu
> that best describes the activity in which you are currently (or most
> recently) involved.
>
> **Item 22---Occupational Experience**: In the field, "Name of
> Employer," please type the name of your organization or institution
> where you are working.
>
> **Item 27---Study/Research Objective:** The study/research objective
> description that you provide is an essential and highly important part
> of your application. You should write a very detailed description of
> the program you want to pursue. Clearly identify the area(s) within
> your field of study in which you want to specialize or concentrate.
> This essay will be forwarded to universities if you are selected as a
> finalist, so it is important to present your ideas in an organized
> way. If you write an incomplete or overly brief statement, you may not
> be placed at a university which best suits your academic needs and
> goals. As more than one university will read this application, you
> should not mention a specific institution in this section.
>
> Remember to leave a 1 ½ inch (4 cm) margin at the top of every page to
> allow room for the header that will appear on the PDF view. Preview
> your essay to check the formatting before submitting your application.
> Please limit your essay to 1000 words or less.
>
> **Item 28---Personal Statement:** The personal statement is a
> narrative statement in which you can include information about your
> education, practical experience, special interests, career plans, and
> your purpose in applying for study in the U.S. Again, remember to
> leave a 1 ½ inch (4 cm) margin at the top of every page to allow room
> for the header that will appear on the PDF view. Preview your essay to
> check the formatting before submitting your application. Please limit
> your essay to 1000 words or less.
>
> Item 29---Additional Information: Attach a professional resume or
> curriculum vitae (CV). While there is no 'header' on this page for
> which you need to leave space, it is still advisable that you preview
> your information to check the formatting before submitting your
> application.
>
> Item 38---Proposed length of stay in the U.S.: Write "2 years"
>
> Item 39---Approximate arrival date: Write "August 2008."
>
> Page 7---University Transcripts: You must submit [paper]{.underline}
> copies of your transcripts and diplomas to the Fulbright Office in
> Vietnam. Transcripts must be notarized. You must also provide a
> notarized English translation of your transcripts. Please see Step 9
> for more information.
>
> **Page 8---Personal Information:** The information provided on this
> form will be used by the Fulbright Program Office and Fulbright
> administrative agencies for internal purposes only.
>
> **Item 32---National Identification Number:** No information is
> necessary here.
>
> **Page 9---Personal Financial Information:** Do not fill out this
> portion of the application.
>
> **Page 10---University Preference:** It is **not** an expectation that
> you will have U.S. university preferences. However, if you do, please
> complete this page as fully as possible. Do not just list the name of
> a university in which you are interested. Be specific. Provide the
> name of the department and the specific program within that department
> in which you are interested. If you have been in contact or
> correspondence with a faculty member, please provide the name and
> contact information for that individual.
>
> If you have applied to a U.S. university within the past three years,
> please list the programs and the results. If you have letters of
> admission, letters of invitation, or other correspondence from a
> school, especially a preferred program, please forward a copy (not the
> original) of this correspondence to the Fulbright Program Office.

**STEP 4: Print supplemental forms**

It is a good idea to print all supplemental forms prior to submitting
your application electronically. However, even after submitting your
application you will be able to access these forms. The following forms
can be found by clicking on the Supplemental Forms button on the Home
page of this application.

a.  Letter of Reference/Recommendation: You must have three letters of
    reference (or recommendation) submitted on your behalf. Letters of
    reference are extremely important. All letters of reference should
    either be written by teachers under whom you have studied or pursued
    research or by someone who has supervised you in work related to
    your proposed field of study. Letters of reference should not be
    written by persons related to you either by blood or marriage or by
    personal friends. We recommend that at least one academic and one
    professional or work related letter should be included among the
    letters. The letters should be written in English if possible. If
    they are not, an original English translation must be provided.

    -   Your recommenders have two ways in which they can submit their
        letters.

        -   Your recommenders can complete the forms online and submit
            electronically. You must click on the Recommendation button
            on the Home page of this application to register your
            recommenders.

        -   You can print out the Letter of Reference form and forward
            to your recommenders who will then complete the forms and
            return them in a signed, sealed envelope. Please include
            your reference letters in the packet of paper documents you
            send to the Fulbright program office. *Recommenders should
            not send their letters directly to the office.*

b.  **Report on Proficiency in English:** Do not complete this form.

c.  **Information Concerning Foreign Student Academic Records:** Do not
    complete this form.

d.  **Transcript Release Form (for post-secondary U.S. transcripts
    only):** This form is only needed for those students who attended a
    post-secondary program (undergraduate or graduate) in the U.S.

e.  **Signature Form:** You must **print out**, sign, and send this form
    to the Fulbright Program in Vietnam.

STEP 5: Application inspector

Before you can submit your application electronically, your application
will be reviewed for completeness. If there is missing data, you will be
prompted to correct.

STEP 6: Review and print your application

Review a PDF version of your application and print a copy for your
records.

####### 

####### STEP 7: Submit your application

After completing this application and thoroughly reviewing it, you will
submit it electronically to the Fulbright Program in Vietnam**. Please
note**, it is very important that you identified Vietnam as your country
of citizenship in the preliminary question. You can correct your country
of citizenship by clicking on the "**update my answers to preliminary
questions"** link on the upper-right hand corner of the Home page.

**Note carefully**, after submitting your application electronically,
you will be able to access it in a viewable PDF format and access
supplemental forms. You will be able to print your application and
supplemental forms. However, you will not be able to make changes to
your application. In addition, you will be able to access tracking
information (see below for further information).

**STEP 8: Track your application for missing documents**

At the bottom of the home page of your application, there is a **'track
your status'** link. If items that are still needed to complete your
Foreign Fulbright dossier have been identified, they should be indicated
here. Only items that are missing will be identified. This table should
be routinely updated by the Fulbright Office. Please return periodically
to check your status.

####### STEP 9: Supporting documentation needed to complete your application

Your application is not considered complete until the Fulbright Program
in Vietnam receives all your supporting documentation. The following
must be forwarded to the Fulbright Program Office: the signature form;
three letters of reference/recommendation (unless submitted
electronically); notarized copies of academic transcripts from all
post-secondary schools attended, notarized copies of diplomas for all
post-secondary schools attended, and notarized English translations of
transcripts and diplomas. Documents must arrive at the Fulbright office
by the application deadline.

Academic transcripts and diplomas*:* Applicants must submit complete and
certified academic documents covering the entire period of study at
universities and other post-secondary institutions. Documents must be
accompanied by complete official English translations. These documents
must consist of:

**1. Diplomas:**

You are required to provide certified copies of all post-secondary
degree diplomas (bẳng tốt nghiệp Đại học, Cao đẳng, and Cao học). These
include diplomas from college, university, and master's degree programs.
They do [not]{.underline} include certificates and high school diplomas.

You are required to submit a notarized translation of your diplomas.
Translations must be either provided/certified by the school which
issued the diploma or must be notarized by the notary public (Phòng công
chứng). Translations from private companies without notarization are
unacceptable.

**2. Transcripts**: You are required to provide notarized copies of all
post-secondary transcripts (bảng điểm, phiếu điểm, học bạ, kết quả học
tập). You must include a transcript from every year of your academic
program which lists all courses taken and marks received.

You are required to submit notarized translations of your transcript.
Translations must be either provided/certified by the school which
issued the transcript or must be notarized by the notary public (Phòng
công chứng).

**Note about translations**: Translations must be either
provided/certified by the school which issued the diploma or must be
notarized by a notary public (Phòng công chứng). Translations from
private companies without notarization are unacceptable.

3\. Standardized tests: All candidates must submit a photocopy of a
valid TOEFL or IELTS score report with their formal application.
Additionally, if you list any other test scores in your application
(GRE, GMAT, or IELTS), you must submit a photocopy of these score
reports. Standardized test score reports do not need to be notarized.
Semifinalists will be required to provide the original copy of the
report for verification.