![](media/image1.wmf)U.S. Department of Justice

Office on Violence Against Women

OVW

Grants to Encourage

> Arrest Policies and Enforcement of Protection Orders Program

Fiscal Year 2006

Solicitation

> LETTER OF INTENT DEADLINE: **December 7, 2005**
>
> GRANTS.GOV REGISTRATION DEADLINE:
>
> **December 20, 2005**
>
> APPLICATION DEADLINE:
>
> **January 11, 2006**
>
> **Please note:** If your program was impacted by the recent hurricanes
> in a way that hinders your ability to submit your application for this
> grant program, you may be eligible for an extension of the application
> deadline. If you wish to apply for such an extension, please contact
> the Office on Violence Against Women at 202-307-6026.

**U.S. Department of Justice**

**Office on Violence Against Women**

800 K Street, NW, Suite 920

Washington, DC 20531

**Alberto Gonzales**

Attorney General

U.S. Department of Justice

**Diane M. Stuart**

Director

Office on Violence Against Women

**About the Office on Violence Against Women**

The Office on Violence Against Women (OVW) is a component of the U.S.
Department of Justice. Created in 1995, OVW implements the Violence
Against Women Act (VAWA) and subsequent legislation and provides
national leadership against domestic violence, sexual assault, and
stalking. Since its inception, the Office has launched a multifaceted
approach to responding to these crimes. By forging state, local and
tribal partnerships among police, prosecutors, the judiciary, victim
advocates, health care providers, faith leaders, and others, OVW grants
help provide victims with the protection and services they need to
pursue safe and healthy lives and enable communities to hold offenders
accountable.

**About the Grants to Encourage Arrest Policies and Enforcement of
Protection Orders Program**

Number range CHAPTERThe Grants to Encourage Arrest Policies and
Enforcement of Protection Orders Program (hereinafter referred to as the
Arrest Program) recognizes that domestic violence[^1] is a crime that
requires the criminal justice system to hold offenders accountable for
their actions through investigation, arrest, and prosecution of violent
offenders, and through close judicial scrutiny and management of
offender behavior.

At each juncture in the criminal justice process, concerns for victim
safety should guide the actions of all partners in the system. Criminal
justice agencies must collaborate among themselves and in meaningful
partnership with nonprofit, nongovernmental sexual assault and domestic
violence programs, including local shelters, victim service
organizations and domestic violence coalitions, to ensure that victim
safety is a paramount consideration in the development of any strategy
to address domestic violence. Additionally, representatives from
criminal justice agencies working to prevent and reduce domestic
violence must have a clear understanding of the roles of governmental
and nongovernmental victim assistance programs.

The primary purpose of the Arrest program is to encourage communities to
adopt a coordinated community response (CCR) in the treatment of
domestic violence as a serious violation of criminal law. This program
challenges the entire community to listen, communicate, identify
problems, and share ideas that will result in new responses to ensure
victim safety and offender accountability.

The Arrest Program challenges victim advocates, police officers,
pre-trial service personnel, prosecutors, judges and other court
personnel, probation and parole officers, and community leaders to work
together to craft solutions to overcome the problem of domestic
violence. All entities must collaborate to ensure that victim safety is
a paramount consideration in developing their strategy to address
domestic violence.

Please read the Arrest Program Solicitation in its entirety before
beginning your application. It is the responsibility of the applicant to
ensure that the application is complete and that all eligibility
requirements have been met at the time of application submission. OVW
will remove an application from consideration, prior to peer review, if
the application is incomplete. Final award decisions are not appealable.

**Program Eligibility**

**It is very important that you review this information carefully.
Applications that are submitted by non-eligible entities will be
screened out of the review process during an internal review process. In
addition, applications that do not meet the statutory certification
requirements, as demonstrated through the Letter of Certification of
Eligibility which must be signed by the applicant's chief executive
officer, will not be considered for funding**.

Eligible applicants are entities that meet the following criteria:

-   Statutorily approved governmental agencies as described below;

-   Jurisdictions that meet the statutory certification requirements as
    described on page 5; and

-   Jurisdictions that meet the funding parameters as described on page
    6.

Number range CHAPTERBy statute, eligible grantees for the Arrest Program
are **States**[^2], **Indian tribal governments, State and local courts
(including juvenile courts), and units of local government**. For the
purpose of this Program, **a unit of local government**[^3] is any city,
county, township, town, borough, parish, village, or other
general-purpose political subdivision of a State; an Indian tribe that
performs law enforcement functions as determined by the Secretary of
Interior; or, for the purpose of assistance eligibility, any agency of
the District of Columbia government or the United States Government
performing law enforcement functions in and for the District of
Columbia, and any Trust Territory of the United States.

**Non-eligible entities** include, but are not limited to:

-   **Police Departments**

-   **Pre-trial Service Agencies**

-   **District or City Attorneys' Offices**

-   **Sheriff Departments**

-   **Probation and Parole Departments**

-   **Shelters**

-   **Nonprofit, Nongovernmental Victim Service Agencies**

-   **Universities**

The above entities are not units of local government for the purposes of
this grant. These agencies or organizations may assume responsibility
for the development and implementation of the project, but they must
apply through a State, State or local court, Indian tribal government,
or a unit of local government. Nonprofit, nongovernmental victim service
agencies may include faith-based or community-based organizations.

Number range CHAPTER**[Certification of Eligibility]{.underline}**

According to 42 U.S.C. § 3796hh(c) to be eligible to receive funding
through this Program, applicants must:

\(1\) certify that their laws or official policies--

\(a\) encourage or mandate arrests of domestic violence offenders based
on probable cause that an offense has been committed; and

\(b\) encourage or mandate arrest of domestic violence offenders who
violate the terms of a valid and outstanding protection order;

\(2\) demonstrate that their laws, policies, **or** practices **and**
their training programs discourage dual arrests of offender and victim;

\(3\) certify that their laws, policies, **or** practices prohibit
issuance of mutual restraining orders of protection except in cases
where both spouses file a claim and the court makes detailed findings of
fact indicating that both spouses acted primarily as aggressors and that
neither spouse acted primarily in self-defense; and

\(4\) certify that their laws, policies, **and** practices do not
require, in connection with the prosecution of any misdemeanor or felony
domestic violence offense, or in connection with the filing, issuance,
registration, or service of a protection order, or a petition for a
protection order, to protect a victim of domestic violence, stalking, or
sexual assault, that the victim bear the costs associated with the
filing of criminal charges against the offender, or the costs associated
with the filing, issuance, registration, or service of a warrant,
protection order, petition for a protection order, or witness subpoena,
whether issued inside or outside the State, tribal or local
jurisdiction.

By statute, 42 U.S.C. § 3796hh-1 (a)(1), all applications must include a
certification by the **chief executive officer** of the State, Indian
tribal government, State or local courts, or unit of local government
that conditions listed above are met or will be met by the statutory
deadline. **Current grantees which do not meet all eligibility
requirements at the time of application will not be considered for
funding**. **All other applicants have until the end of their next
legislative session to fulfill the certification provisions.**

**Submission of State and/or local statutes, laws and policies in lieu
of a letter with proper certifications signed by the chief executive
officer will not satisfy this statutory requirement. Applicants will not
be contacted by OVW to correct certification letters.**

Sample Letters of Certification of Eligibility and quick tips for
completing the Certification of Eligibility are included in Appendix B.
Please review carefully the letter to be included prior to the
completion and submission of the application.

**Grantees that received an award through the Arrest Program in FY 2004
or earlier are eligible to apply. Past recipients of Arrest Program
awards who applied for, but did not receive continuation funding in FY
2005 are also eligible to apply.**

**Current grantees who received new or supplemental funding for 24
months in FY 2005 are not eligible to apply**.

**Types of Applicants**

Number range CHAPTERIn FY 2006, OVW will accept applications for the
Arrest Program from both current grantees and new applicants.

**New applicants** are applicants who are not currently receiving funds
through the Arrest Program, and current grantees whose projects will
expire on or before the FY 2006 Arrest Program application due date of
January 11, 2006.

**Current grantees** include States, State and local courts, Indian
tribal governments or units of local government that are currently
implementing awards under the Arrest Program and whose grant award
period ends after the FY 06 Arrest Program application due date of
January 11, 2006. Current grantees are eligible to apply for
continuation or supplemental funding to support on-going activities or
to enhance those activities for an extended period of time. OVW has the
discretion to make a supplemental or new award to a current grantee
based on the project end date of the current award. For instance,
funding under this solicitation may not be available before August 1,
2006. If selected for funding, a current grantee whose grant funds will
be fully expended by April 1, 2006 may receive a new rather than a
supplemental award. Applicants who may fall into this category should
mention this in their application under the "status of the current
project" section of the application.

**[Funding to Faith-Based and Community Organizations]{.underline}**

Consistent with President George W. Bush's Executive Order 13279, dated
December 12, 2002, and 28 CFR Part 38, it is OVW policy that faith-based
and community organizations that statutorily qualify as eligible
applicants under OVW programs are invited and encouraged to apply for
assistance awards. Faith-based and community organizations will be
considered for awards on the same basis as other eligible applicants
and, if they receive assistance awards, will be treated on an equal
basis with all other grantees in the administration of such awards. No
eligible applicant or grantee will be discriminated for or against on
the basis of its religious character or affiliation, religious name, or
the religious composition of its board of directors or persons working
in the organization. Faith-based organizations receiving OVW assistance
awards retain their independence and do not lose or have to modify their
religious identity (e.g., removing religious symbols) to receive
assistance awards. OVW grant funds, however, may not be used to fund any
inherently religious activity, such as prayer or worship. Inherently
religious activity is permissible, although it cannot occur during an
activity funded with OVW grant funds; rather, such religious activity
must be separate in time or place from the OVW funded program. Further,
participation in such activity by individuals receiving services must be
voluntary. Programs funded by OVW are not permitted to discriminate in
the provision of services on the basis of a beneficiary's religion.

**Availability of Funds**

**The ability of OVW to make awards under the Arrest Program in Fiscal
Year 2006 is contingent upon Congressional appropriation of funds for
that purpose.**

**[Award Period]{.underline}**

Number range CHAPTERThe award period for these grants will be 24 months.
**Budgets must reflect 24 months of project activity.**

**[Award Amounts]{.underline}**

Number range CHAPTERApplicants should carefully consider the resources
needed to successfully implement the project proposed and present a
realistic budget that accurately reflects project costs. Budget caps
will be considered based on the following service area population
formula:

[Service Area Population\*]{.underline} [Budget Cap]{.underline}

Up to 500,000 \$400,000

500,001 to 900,000 \$750,000

Over 900,000 \$1,500,000

**\*Applications should include a service area map identifying the area
to be served.**

Notwithstanding the aforementioned budgetary caps, OVW may negotiate the
scope of work with applicants and adjust budgets accordingly prior to
granting an award. Additionally, OVW may remove from further
consideration applications which exceed the solicitation's budgetary
caps. **Current grantees should note that continuation or supplemental
funding is not guaranteed**. All applications will be subject to
internal review by OVW staff and peer review and will be scored
according to the criteria set forth in this solicitation. [Number range
CHAPTER]{.mark} Applications with the highest composite scores will be
eligible to be considered for funding.

**Letter of Intent**

All applicants who intend to apply for FY 2006 funding under this
program are **strongly encouraged to** **submit a non-binding letter of
intent**, (please see Appendix A) to OVW by **December 7, 2005**. You
may send the letter by facsimile to OVW at 202/514-5818. OVW will use
these letters to forecast the number of peer review panels needed to
review competitive applications.

**Application Due Date -- *Read Carefully -- New Information***

Please note that final applications are due **by 5:30 pm (EST) January
11, 2006, and will be accepted only through Grants.gov, an e-Government
initiative that is included in the President's Management Agenda
[and]{.underline} through submission of a hard copy original. Please
note that Grants.gov is [not]{.underline} the Grants Management System
(GMS) through which OVW applicants have submitted applications in
previous years.** Applicants should register with Grants.gov **[by
December 20, 2005]{.underline}**. **First-time registering can take
several weeks.**

**You will be unable to submit your application if you do not first
register.**

In addition, **applicants must send [via overnight delivery]{.underline}
a complete hard-copy original of the application, [postmarked by January
11, 2006]{.underline} to: OVW c/o Aspen Systems Corporation**.

We strongly recommend that you use a trackable shipping method which
will allow you to confirm the delivery of your application. Applicants
should retain proof of timely submission.

Please refer to the "How to Apply" section on page 24 of this
solicitation for further instructions.

**Program Scope**

The scope of the Arrest Program is defined by the following statutory
program purpose areas and program priority areas. Proposed projects must
implement activities consistent with the statutory program purpose
areas. Proposed projects **must** address at least one purpose area, but
do not need to address multiple purpose or priority areas in order to
receive funding.

During the OVW internal review, applications that are partially out of
scope will receive up to a 25-point deduction. **Applications that
propose projects that are substantially outside the scope of the Arrest
Program statutory purpose areas will be disqualified from further
funding consideration.**

**Number range CHAPTERStatutory Purpose Areas**

According to 42 U.S.C. § 3796hh (b) the Arrest Program will support
projects that:

-   Implement mandatory arrest or pro-arrest programs and policies in
    police departments, including mandatory arrest programs and policies
    for protection order violations;

-   Develop policies, educational programs, and training in police
    departments to improve tracking of cases involving domestic violence
    and dating violence;[^4]

-   Centralize and coordinate police enforcement, prosecution, or
    judicial responsibility for domestic violence cases in groups or
    units of police officers, prosecutors, probation and parole
    officers, or judges;

-   Coordinate computer tracking systems to ensure communication between
    police, prosecutors, parole and probation officers, and both
    criminal and family courts;

-   Strengthen legal advocacy service programs for victims of domestic
    violence and dating violence, including strengthening assistance to
    such victims in immigration matters;

-   Educate judges in criminal and other courts (including juvenile
    courts) about domestic violence and improve judicial handling of
    such cases;

-   Provide technical assistance and computer and other equipment to
    police departments, prosecutors, courts, and tribal jurisdictions to
    facilitate the widespread enforcement of protection orders,
    including interstate enforcement, enforcement between States and
    tribal jurisdiction, and enforcement between tribal jurisdictions;
    and

-   Develop or strengthen policies and training for police, prosecutors,
    and the judiciary in recognizing, investigating, and prosecuting
    instances of domestic violence and sexual assault against older
    individuals[^5] and individuals with disabilities.[^6]

Number range CHAPTERArrest Program Guidelines as it relates to:

**[Sexual Assault]{.underline}**

Applications may address non-intimate partner sexual assault only for
the purpose area that focuses on older individuals and individuals with
disabilities (See Statutory Purpose Areas listed above). Otherwise,
applications can address only those incidents of rape, sexual assault or
stalking that occur within the context of dating and domestic violence.

**[Direct Legal Representation]{.underline}**

Grant funds may not be used to provide legal representation in civil and
criminal matters, such as family law cases (divorce, custody, visitation
and child support), housing cases, consumer law cases and others. Grant
funds may be used to provide legal representation to victims of domestic
violence or dating violence **only** in the limited context of
protection order proceedings.

**[Dating Violence]{.underline}**

Dating violence can only be addressed through the appropriate statutory
purpose areas described above.

**[Prevention Activities]{.underline}**

All applications addressing prevention activities (i.e., outreach to
elementary and secondary schools, implementation of educational programs
regarding domestic or dating violence intervention and public awareness
campaigns) **will be considered out of scope**.

**[Family Violence]{.underline}**

Grant funds may not be used to directly address child abuse, or other
family violence issues such as violence perpetrated by a child against a
parent, or violence perpetrated by a sibling against another sibling.
Grant funds may be used to address sexual assault and stalking only
within the context of domestic violence or dating violence, as defined
by 42 USC 3796hh-4.

**[Children]{.underline}**

Applicants may not provide direct services to children, children who
witness domestic violence and/or services addressing child maltreatment,
except where such services are an ancillary part of providing services
to victims of domestic violence such as providing child care services
while the victim receives services. Additionally, funds may be not be
used to investigate or prosecute child abuse cases.

**Program Priority Areas**

By statute, 42 U.S.C. Section §3796(hh-1)(b) priority will be given to
applications that:

-   Illustrate that the jurisdiction does not currently provide for
    centralized handling of cases involving domestic violence by police,
    prosecutors, and courts;

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-   Demonstrate a commitment to strong enforcement of laws, and
    prosecution of cases, involving domestic violence, including the
    enforcement of protection orders from other States and jurisdictions
    (including tribal jurisdictions);

-   Have established cooperative agreements or can demonstrate effective
    ongoing collaborative arrangements with neighboring jurisdictions to
    facilitate the enforcement of protection orders from other States
    and jurisdictions; and

-   Intend to utilize grant funds to develop and install data collection
    and communication systems, including computerized systems, and
    training on how to use these systems effectively to link police,
    prosecutors, courts and tribal jurisdictions for the purpose of
    identifying and tracking protection orders and violations of
    protection orders, in those jurisdictions where such systems do not
    exist or are not fully effective.

    Also, OVW has an interest in projects that:

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-   Involve faith-based and/or community-driven initiatives to address
    violence against women among diverse and traditionally underserved
    populations.

-   Include dedicated parole and probation officers within existing or
    newly created domestic violence units to actively participate in
    holding perpetrators accountable.

-   Develop innovative programs to improve judicial handling of domestic
    violence cases (i.e., specialized courts or dockets for domestic
    violence cases, enhanced judicial monitoring of domestic violence
    offenders, or the creation or enhancement of technology to provide
    prosecutors and judges access to case information on prior arrests.

-   Develop and implement coordinated initiatives to address incidents
    of sexual assault and/or stalking occurring in the context of
    domestic violence.

-   Address system accountability by conducting a safety audit of the
    jurisdiction's criminal justice system.

**[Activities that May Compromise Victim Safety]{.underline}**

Ensuring victim safety is the guiding principle underlying this Program.
Experience has shown that certain practices may compromise victim safety
rather than enhance it. Certain responses by the authorities may have
the effect of minimizing or trivializing the offender's criminal
behavior. Accordingly, consistent with the goals of ensuring victim
safety while holding perpetrators accountable for their criminal
conduct, applicants are strongly discouraged from proposing projects
that include any activities that may compromise victim safety such as
the following:

-   Offering perpetrators the option of entering pre-trial diversion
    programs.

-   Mediation or counseling for couples as a systemic response to
    domestic violence.

-   Batterer intervention programs that do not use the power of the
    criminal justice system to hold batterers accountable for their
    behavior.

-   Placement of perpetrators of domestic violence in anger management
    programs.

-   Procedures that would force victims of violence to testify against
    their abusers or impose other sanctions on victims. Rather,
    procedures that provide victims with the opportunity to make an
    informed choice about whether to testify are encouraged.

**Review Process**

All applications will be subject to internal review by OVW staff and
peer review and will be scored according to the criteria set forth in
this solicitation. **If the application fails to meet the criteria
listed below for the initial internal review, the application will not
receive further consideration. If applications that are partially beyond
the scope of the program are sent to peer review, only those sections of
the application that are within scope will be reviewed.** Criteria for
the initial internal review follow:

-   Whether the application is complete;

-   Whether all statutory eligibility criteria are met (see page 4);

-   Whether the certification requirements for the program are met (see
    page 5);

-   Whether the proposed budget is within the established budget caps
    (see page 7);

-   Whether the proposed activities are within the scope of the program
    (see page 8);

-   Whether the application proposes significant activities that may
    compromise victim safety (see page 11);

In addition, applications for continuation funding will be reviewed for
prior compliance with Program and Office requirements, the status of
current grant-funded activities, and the status of unexpended funds at
the time of application. (See page 14 for further details on criteria
for this review.)

OVW will establish panels of experts and practitioners to review
applications. Each panel will review the information provided in the
application against the selection criteria for the program. Following
peer review, a second internal review will consider the geographic
distribution of the applications for a national and statewide
perspective, the ratio of population to services, the existence of
underserved communities, and the type of projects already funded within
an applicant's state or community. The total points possible for an
application are 100 (65 points for Narrative, 15 points for Budget, and
20 points for the MOU). Applications with the highest composite scores
will be considered for funding.

**Application Content**

Applicants must complete each of the following sections as part of their
proposals. **It is the responsibility of an applicant to ensure the
application is complete. OVW will remove the application from
consideration prior to peer review if the application is incomplete.**
For each section listed below, please note the corresponding maximum
point value that may be assigned during the review process. The proposal
should follow the order below for easy reading. [Please be sure to
number each page of the application.]{.underline} Peer reviewers will
not receive materials submitted beyond those required by this
solicitation.

Applications must use the following page format requirements:

-   Double spaced (except for the Summary Data Sheet and Abstract which
    should be single spaced)

-   8 ½ x 11 inch paper

-   One inch margins

-   Type no smaller than 12 point, Times New Roman font

-   No more than one page each for Summary Data Sheet and Abstract

-   No more than 5 pages for Status of the Project (if applicable)

-   No more than 20 pages for the Project Narrative

Peer reviewers will not review applications exceeding the page limits,
or their equivalent.

*The following will be submitted online through Grants.gov*. (Please
refer to Appendix E, the Step-by-Step Guide to Grants.gov.)

**[DUNS Number]{.underline}**

A Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS) number
must be included in every application for a new award or renewal of an
award. **The DUNS number will be entered into Grants.gov by the
applicant. An application will not be considered complete until a valid
DUNS number is provided by the applicant.** The number should be nine
digits. Individual persons who receive a grant or cooperative agreement
from the Federal government are exempt from this requirement.

Applicants can receive a DUNS number at no cost by calling the dedicated
toll-free DUNS Number request line at 1-800-333-0505.

If you have any questions about the DUNS number requirement, please
contact the Office of the Comptroller's Customer Service Center at
1-800-458-0786.

**[Application for Federal Assistance]{.underline}**

**[(SF-424)]{.underline}**

The SF-424 will be filled out online through Grants.gov. However, it
should also be printed out and included in the hard copy that it
submitted. The Catalog of Federal Domestic Assistance number for this
program is 16.590 (block 10). Please be sure that the amount requested
matches the amount in the submitted budget.

Applicants must ensure that the information for the authorizing official
and alternate contact is filled out correctly. The authorizing official
is the individual authorized to accept grant funds on behalf of the
jurisdiction or non-governmental private entity applying. **If the
individual applying online is not the authorizing official, that
individual [must]{.underline} list the authorizing official's name and
contact information where appropriate.**

**[Standard Assurances and Certifications Regarding Lobbying; Debarment,
Suspension, and Other Responsibility Matters; and Drug-Free Workplace
Requirements (Form 4061/6)]{.underline}**

Review the assurances and certification forms. Agreement to these
assurances and certifications will be assumed upon receipt of an
application received through Grants.gov. **NOTE:** If the authorizing
official is not the individual submitting the application via
Grants.gov, be sure the correct authorizing official information has
been entered.

*The following will be submitted as attachments in Grants.gov.* Please
save your attachments with names that indicate the substance of the
attachment (e.g. save your program narrative as "Program Narrative").

**[Summary Data Sheet:]{.underline} (one page)**

Number range CHAPTERPlease identify the following:

-   The agency and type of agency (i.e., local government, state
    government, tribal government, state or local court) applying for
    funding;

-   The nonprofit, private victim services program collaborating on this
    project;

-   Whether this is a new or continuation application;

-   Whether this project is a local, tribal, multi-jurisdiction
    (involving 10 or more counties), statewide, regional (multiple
    states), tribal consortium or court project;

-   The regional area(s) (city, town, tribal area, county, parish) where
    this project will be implemented; and

-   The Arrest Program Statutory Purpose Areas and Priority Areas, if
    any, addressed by this proposal. Applicants are not required to
    address a Priority Area.

**[Abstract/Proposal Summary:]{.underline} (one page)**

Number range CHAPTERThe proposal abstract, when read separately from the
rest of the application, is meant to serve as a succinct and accurate
description of the proposed project and should concisely describe
proposed project goals and objectives. Summaries of past accomplishments
should be avoided in the abstract.

Abstract will be reviewed by the peer review panel according to the
following criteria:

-   Conciseness; and

-   Accuracy in summarizing the Project Narrative.

**[Status of the Current Project:]{.underline} (5 pages) Applicants for
continuation funding only. This section will be used for internal review
only. The application may receive a deduction in points based on the
criteria listed below.** This section should be provided on a separate
page as it is a separate section from the program narrative and does not
count toward the page limits of the narrative. State what activities
have been accomplished with previous funding under the Arrest Program,
including the following:

-   A description of the goals and objectives from the prior grant
    period and a brief discussion of the status of the existing project:

-   The status of any project products;

-   Any unanticipated obstacles to project implementation;

-   The approximate amount of unobligated funds as of December 30, 2005;

-   A brief explanation of how funds will be expended during the
    duration of the grant award period. (If you anticipate that there
    will be grant funds remaining at the end of the current grant period
    and a no-cost extension of the award will be needed, please indicate
    the approximate date to which the grant would be extended to (e.g.,
    July 31, 2006);

-   A list of all OVW-sponsored technical assistance events attended
    during the life of the current award, including the title, location
    and date(s) of each.

This section should be as clear and succinct as possible.

**Additionally, current projects will be rated by OVW using the
following criteria:**

-   Whether progress reports submitted by the applicant, in conjunction
    with monitoring conducted by OVW, demonstrate the effectiveness of
    the current project, indicating progress toward meeting project
    goals and objectives, and demonstrate that the current project has
    progressed in a timely manner as outlined in the original proposal;

-   Whether the grantee has demonstrated that past activities supported
    with the Grants to Encourage Arrest Policies and Enforcement of
    Protection Orders Program funds have been limited to program Purpose
    Areas;

-   Whether the grantee has complied with all special conditions of its
    existing grant award from the Department of Justice;

-   Whether the grantee has adhered to programmatic and financial
    reporting requirements;

-   Whether the grantee has demonstrated a commitment to sustaining the
    project after federal funds are no longer available;

-   Whether the grantee appropriately utilized and actively participated
    in OVW-sponsored workshops and other technical assistance events as
    required by a special condition of the current award;

-   Whether the grantee has received financial clearances on all current
    grants from DOJ;

-   Whether the grantee has complied with the Office of Management and
    Budget audit requirement;

-   Whether there is an excess of funding remaining in the current
    award.

**[Project Narrative:]{.underline} (20 pages)**

Number range CHAPTERThe Project Narrative should include the following
(totaling 65 points):

**Purpose of Application: 10 points**

Number range CHAPTERThis section should briefly:

-   Describe the problem to be addressed and how funding would alleviate
    it;

-   Identify the target population and state how the target population
    would benefit from the proposed project (please use current
    demographic information in order to be as specific and detailed as
    possible when describing the population to be served);

-   Describe current services and gaps;

-   Describe the community's service area in which the project would be
    implemented, including location, population, and demographic
    information; and

-   Describe how the proposed project complements the State's STOP
    Violence Against Women Implementation Plan and Byrne Formula Grant
    Statewide Strategy.

Number range CHAPTERThis section will be rated on the following:

-   The impact of current or prior efforts to prevent and reduce
    domestic violence in the jurisdiction;

-   The need or continued need for the project; and

-   The description of the community to be served-including diverse,
    traditionally, underserved populations of victims of domestic
    violence and how the proposed project will address their needs.

**What Will be Done: 40 points**

Number range CHAPTERThis section should detail the project goals and
objectives, describing the specific tasks and activities necessary for
accomplishing each, and including a time frame that demonstrates how the
activities will be accomplished within the 24 month grant cycle. The
applicant should describe how additional funding will enhance any
existing projects.

This section should also include a description of tangible products that
will be generated: (e.g., a video, a brochure, a curriculum and how they
could be used to assist other jurisdictions that wish to implement
mandatory or pro-arrest policies to address domestic violence). Products
are not required; not all jurisdictions would benefit from developing
new products.

This section will also be rated on the following:

-   The extent to which all project activities fall within the statutory
    scope of the program;

-   The extent to which proposed activities would address the need
    described;

-   The extent to which project activities seem feasible and likely to
    succeed;

-   The extent to which project activities can realistically be
    completed within the 24 month grant cycle;

-   The extent to which the proposal does not include activities that
    compromise victims safety; and

-   The extent to which project activities are clearly described and
    reflect sound and/or innovative strategies to improve victim safety
    and offender accountability.

**Who Will Implement the Project: 10 points**

Number range CHAPTERApplicants must identify the agency(ies) or
office(s) responsible for implementing the project. Applicants must also
identify all of the intended project partners, specifying their
respective roles and responsibilities, and the collaborative
relationship to be developed or enhanced. A description of the expertise
or experience of key staff should also be included. Position
descriptions and resumes that are available should be appended to the
application. **Applicants under this program may not issue a
Solicitation/RFP redistributing these funds to previously unidentified
partners or subgrantees, after receiving an award.**

In addition, all applicants **are required** to collaborate with
nonprofit, nongovernmental organizations serving victims of domestic
violence and/or sexual assault. This may include faith-based or
community-based organizations. Non-profit, non-governmental sexual
assault and domestic violence victim service organizations must be
involved in the **development and implementation** of the project.

Victim service organizations should meet all of the following criteria:

-   Provide services to victims of domestic violence, sexual assault,
    dating violence, or stalking as one of their primary purposes;

-   Address a demonstrated need in their communities by providing
    services that promote the dignity and self sufficiency of victims,
    improve their access to resources, and create options for victims
    seeking safety from perpetrator violence; and

-   Do not engage in activities that compromise victim safety.

    In developing an application for the Arrest Program, jurisdictions
    are encouraged to consider some important distinctions between the
    following:

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-   Victim advocates who work for government agencies (e.g., the police
    department or the district or city attorney's office);

-   Victim advocates who represent nonprofit, private sexual assault and
    domestic violence programs (e.g., shelters, advocacy groups or
    coalitions); and

-   Legal advocates (e.g., students from law school clinics, paralegals,
    attorneys working for legal service agencies or independent
    attorneys).

    While there is an important role for all victim advocates to play in
    the creation of a coordinated community response to domestic
    violence, VAWA requires the participation of nonprofit private
    sexual assault or domestic violence programs, whether faith- or
    community-based, in developing and implementing the project. This
    does not preclude applicants from requesting support for government
    agency victim services, but the budget and budget narrative must
    distinguish between the two and should include compensation for the
    contributions of nonprofit, private victim service agencies. In
    addition, if funding is requested for both governmental and private
    victim assistance and advocacy, the project narrative must explain
    how these different entities will collaborate.

**Sustainability Plan: 5 points**

Because this is a competitive, discretionary program, there is no
guarantee of continuation funding. Applicants are required to include a
plan describing their commitment and capacity to continue the project if
Federal funding through the Arrest Program were no longer available.

The plan will be evaluated on whether it proposes feasible strategies to
preserve project activities long-term. **Continuation or supplemental
funding is not guaranteed and applicants are always encouraged to seek
additional means of support to sustain their current projects.**

**[Budget Detail Worksheet and Narrative:]{.underline} 15 Points**

Each application must include a detailed budget and budget narrative for
the project. The budget must be complete, reasonable, and cost-effective
in relation to the proposed project. The budget should provide the basis
for the computation of all project-related costs. It should cover the
cost of all components of the project. There must be a clear link
between the proposed activities and the proposed budget items. The
budget should include only those activities, products, and resources
that are necessary for project implementation and discussed in the
project narrative. Please note that the Personnel and Fringe Benefit
sections of the budget detail worksheet should contain information for
only those individuals who would be employed directly by the applicant
agency, if funded. All other grant funded positions should be included
in the Consultants / Contracts category.

In developing the budget, applicants should fairly compensate all
project partners for their participation in any project-related
activities, including but not limited to compensation for time and
travel expenses to attend or provide project development, training, and
implementation. The budget **must** include compensation for all
services rendered by project partners, including nonprofit,
nongovernmental domestic violence and/or sexual assault victim services
programs and state and tribal domestic violence and/or sexual assault
coalitions.

**OJP Financial Guide**

All grantees are required to comply with the regulations and
requirements outlined in the OJP Financial Guide. The Financial Guide
includes information on allowable costs, methods of payment, audit
requirements, accounting systems, and financial records. Copies are
available from the Department of Justice Response Center
(1-800-421-6770) and also through the OJP web page:
<http://www.ojp.usdoj.gov/FinGuide>.

**Budget Caps**

Number range CHAPTERFunding to support the Grants to Encourage Arrest
Policies and Enforcement of Protection Orders Program in Fiscal Year
2006 is contingent upon Congressional appropriation of funds. Therefore,
awards under this program are subject to the availability of a
Congressional appropriation. Since funds are limited, applicants should
carefully consider the resources needed to implement a community-wide
project and present a realistic budget that accurately reflects the
costs involved, for a 24-month budget. Current grantees should conduct a
thorough assessment of their continuation needs. Budget caps will be
considered based on the following service area population formula:

[Service Area Population]{.underline} [Budget Cap]{.underline}

Up to 500,000 \$400,000

500,001 to 900,000 \$750,000

Over 900,000 \$1,500,000

**Applications should include a service area map identifying the service
area to be served.**

**OVW has the discretion to make grants for greater or lesser amounts
than requested and to negotiate the scope of work and budget with
applicants prior to award of a grant.**

**Budget requirements**

The following is a short list of budget guidelines:

-   Applicants are strongly discouraged from requesting consultant rates
    in excess of \$450 per day because they require prior approval from
    the Director of the Office on Violence Against Women.

-   Applicants **may not** allocate any funds for building renovations.
    This includes such seemingly minor things as painting or carpeting.

-   A contribution of non-Federal dollars ("match") is not required for
    this program, but applicants are encouraged to maximize the impact
    of federal dollars by contributing to the costs of their projects.
    Supplemental contributions may be cash, in-kind services, or a
    combination of both. Any non-Federal contributions can be discussed
    in the project narrative; however, these supplemental contributions
    should **not** be included in the budget or budget narrative.

-   Access to current research and practice on violence against women
    through training and technical assistance can reduce staff burnout,
    improve project performance, and impact project sustainability.
    Therefore, OVW offers a wide range of training and technical
    assistance opportunities to all of its grantees. These offerings are
    specifically designed to assist grantees in meeting their goals and
    objectives and in complying with all relevant statutory
    requirements. All applicants **are required** to allocate funds
    Number range CHAPTER(\$15,000 for the project period for local,
    individual tribal projects, and state or local courts and \$30,000
    for project period for statewide, multi-jurisdictional, regional and
    tribal consortium projects) to support travel costs associated with
    technical assistance and capacity-building activities sponsored by
    OVW-designated technical assistance providers. Applications selected
    for funding which do not include the entire recommended amount will
    not receive additional funds for this purpose, but will be required
    to adjust their budgets to cover these costs prior to final approval
    of the proposal. This required amount must be included in the
    *"travel"* category. Please provide an estimated breakdown for this
    amount (include the number of trips, number of travelers, airfare or
    mileage, lodging, per diem, etc.). These funds are to be used
    **only** for OVW-designated technical assistance unless otherwise
    approved by OVW. Any training and TA funds not used by the end of
    the grant period may not be reprogrammed and must be returned to
    OVW. Travel funds should be used to support travel by
    [all]{.underline} partners, including nonprofit, nongovernmental
    victim services providers.

-   Applicants are also encouraged to include funds in their budgets to
    attend Financial Management Training Seminars sponsored by OJP's
    Office of the Comptroller. These seminars instruct participants in
    the financial administration of OJP and OVW formula and
    discretionary grant programs. A schedule listing the financial
    training seminars is available at
    **[www.ojp.usdoj.gov/oc/fmts.htm](http://www.ojp.usdoj.gov/oc/fmts.htm)[.]{.underline}**

A Sample Budget Detail Worksheet is included in Appendix C of this
solicitation. The budget and budget narrative should be submitted online
as one attachment. When preparing these items, please use the Budget
Detail Worksheet as a guide and be sure to include all necessary budget
categories. The budget should clearly describe the proposed amounts and
uses of grant funds for the duration of the grant period and how the
amounts of the specific budget items were determined.

*The following must be included in your hard copy.* If you have
electronic signed copies, they also may be included as attachments on
grants.gov.

**[Memorandum of Understanding (MOU)]{.underline}: 20 points**

Number range CHAPTERApplicants are required to provide documentation
that demonstrates they have consulted and coordinated in a meaningful
way with nonprofit, private sexual assault and domestic violence
programs. OVW requires this to be done by the submission of an MOU. (42
U.S.C. Section 3796hh-1)(a)(4).

Each applicant must include, as an attachment, a current **(i.e., signed
and dated during the development of the proposal)** MOU created and
signed by the chief executive officers and/or directors of:

-   Relevant criminal justice agencies participating in project
    development or implementation, (e.g., law enforcement, prosecution,
    the courts and probation);

-   Nonprofit, private sexual assault and domestic violence programs, or
    community-based organizations that represent the views and concerns
    of domestic violence victims; and

-   Other community agencies or organizations that will collaborate to
    implement the project.

    The MOU must do the following:

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-   Identify the partners and provide a brief history of the
    collaborative relationship among those partners, including when and
    under what circumstances the relationship began and when each
    partner entered into the relationship;

-   Specify the extent of each partner's participation in developing the
    application;

-   Clearly state the roles and responsibilities each organization or
    agency would assume to ensure the success of the proposed project;

-   Identify the representatives of the planning and development team
    who will be responsible for developing and implementing project
    activities and describe how they will work together and with project
    staff;

-   Demonstrate a commitment on the part of all project partners to work
    together to achieve stated project goals;

-   Indicate approval of the proposed project budget by all signing
    parties; and

-   Describe the resources each partner would contribute to the project,
    either through time, in-kind contributions, or grant funds (e.g.,
    office space, project staff, training).

    In addition, OVW requires all grantees to complete a Semi-Annual
    Progress Report which will involve input from some or all project
    partners. In developing the MOU, applicants are encouraged to
    include a statement of the roles and responsibilities each
    organization would assume in meeting grant report requirements. For
    more information on these requirements, please refer to section
    titled, "Performance Measurement".

The MOU should be a single document that includes signatures and dates
from all partners.

Letters of support **may not** be submitted in lieu of the MOU.

**[Letter of Nonsupplanting]{.underline}**

Applicants must submit a letter to OVW's Director, Diane M. Stuart,
certifying that Federal funds will not be used to supplant State or
local funds should a grant award be made. Please refer to Appendix D for
a sample letter.

**[Indirect Cost Rate Agreement]{.underline}**

If your organization is requesting indirect costs for this project,
please include a copy of your current, signed federally approved
indirect cost rate agreement. If you need additional information on this
requirement, please go to
<http://www.ojp.usdoj.gov/FinGuide/part3chap17.htm>.

.

**Additional Program Requirements**

**[Technical Assistance]{.underline}**

Number range CHAPTERGrant recipients are required to work
collaboratively with staff from OVW and OVW designated technical
assistance providers. Grant recipients will be asked to identify
advocates from local sexual assault and domestic violence victim
services programs, law enforcement officers, prosecutors, judges, and
other representatives from the criminal justice system and the community
to participate in technical assistance events. Individuals attending
mandatory technical assistance events do not have to be grant-funded
personnel. Participation in technical assistance events will often
involve out-of-state travel, therefore applicants are required to
include funds in the project budget to support travel costs associated
with these activities.

Technical Assistance set-aside funds are only to be used to cover travel
costs to attend trainings provided by OVW designated technical
assistance providers. These providers offer a full range of training
opportunities throughout the year. If awarded, the jurisdiction will be
required to send representatives to at least four (4) trainings during
the twenty-four month project period. Requests for training other than
OVW-sponsored trainings will be reviewed and approved on a very limited
case-by-case basis.

**[Performance Measurement]{.underline}**

There are two statutory requirements that require OVW grantees to
collect and maintain data that measures the effectiveness of the funded
projects. First, the Government Performance and Results Act of 1993
(GPRA) requires agencies to report on the results of government programs
and activities. Second, the Violence Against Women Act of 2000 mandates
that all OVW grant recipients report on the effectiveness of their
programs. To address these statutory requirements, OVW has developed a
Grants to Encourage Arrest Policies and Enforcement of Protection Orders
Program semi-annual Progress Report that requests specific data on
grantee activities. Information that grantees must collect for this
progress report includes: Number range CHAPTER1) number of persons
served;

2\) number of persons seeking services who could not be served; 3) the
number and percentage of arrests relative to the number of police
responses to domestic violence incidents; 4) the number of protection
orders issued; 5) the number of victim advocates supported by grant
funding; 6) the number of people trained (by profession); and

7\) the number policies developed/revised.

**[Reporting Requirements]{.underline}**

Grantees will be required to submit quarterly Financial Status Reports
and semi-annual Progress Reports. In addition, grant recipients who
expend \$500,000 or more in Federal funds during their fiscal year are
required to submit a single organization-wide audit. Additional
information on these reporting requirements will be provided to
successful applicants in the award package.

**[Suspension or Termination of Funding]{.underline}**

OVW may suspend funding in whole or in part, terminate funding, or
impose another sanction on a recipient who has failed to comply
substantially with the following:

-   The requirements of VAWA and statutory objectives of the Arrest
    Program;

-   Timely submission of quarterly Financial Status Reports;

-   Timely submission of semi-annual Progress Reports;

-   The regulations and/or guidelines issued for the Arrest Program and
    any other regulations applicable to OVW grantees; or

-   The application submitted in accordance with the provisions of VAWA
    or any other applicable Federal Act.

OVW will provide reasonable notice of its intent to impose sanctions and
will attempt informally to resolve the problem. Hearing and appeal
procedures will follow those in the Department of Justice regulations at
28 CFR Part 18. References to the Office of Justice Programs and its
components are deemed to refer to the Office on Violence Against Women.
The responsible agency official, as defined by 28 CFR § 18.3(h), is the
Director, Office on Violence Against Women.

**[Single Point of Contact Review]{.underline}**

Executive Order 12372 requires applicants from State and local units of
government or other organizations providing services with a State to
submit a copy of the application to the State Single Point of Contact
(SPOC) if one exists, and if this program has been selected for review
of the State. Applicants must contact the State SPOC to determine if the
program has been selected for State review. The date that the
application was sent to the SPOC or the reason such submission is not
required should be indicated on the Form SF-424. The list of SPOCs can
be found at: **<http://www.whitehouse.gov/omb/grants/spoc.html>.**

**[Civil Rights Compliance]{.underline}**

All recipients of Federal grant funds are required to comply with
nondiscrimination requirements contained in various Federal laws. In the
event that a court or administrative agency makes a finding of
discrimination on grounds of race, color, religion, national origin,
gender, disability, or age against a recipient of funds after a due
process hearing, the recipient must agree to forward a copy of the
finding to the Office for Civil Rights of OJP. All applicants should
consult the Assurances required with the application funds to understand
the applicable legal and administrative requirements.

**Services to Limited-English-Proficient (LEP) Persons:**

National origin discrimination includes discrimination on the basis of
limited English proficiency (LEP). To ensure compliance with Title VI of
the Civil Rights Act and the Omnibus Crime Control and Safe Streets Act,
recipients are required to take reasonable steps to ensure that LEP
persons have meaningful access to their programs. Meaningful access may
entail providing language assistance services, including interpretation
and translation services, where necessary. Grantees are encouraged to
consider the need for language services for LEP persons served or
encountered both in developing their proposals and budgets and in
conducting their programs and activities. Reasonable costs associated
with providing meaningful access for LEP individuals are considered
allowable program costs. The U.S. Department of Justice has issued
guidance for grantees to assist them in complying with Title VI
requirements. The guidance document can be accessed on the Internet at
[**www.lep.gov**](http://www.lep.gov/) or by contacting the Office of
Justice Program's Office for Civil Rights at (202) 307-0690, or by
writing to the following address:

Office for Civil Rights

Office of Justice Programs

U.S. Department of Justice

810 7^th^ Street, N.W., 8^th^ Floor

Washington, DC 20531

**[Anti-Lobbying Act]{.underline}**

In 2002, the Anti-Lobbying Act, 18 U.S.C. § 1913, was amended to expand
significantly the restriction on use of appropriated funding for
lobbying. This expansion also makes the anti-lobbying restrictions
enforceable via large civil penalties, with civil fines between \$10,000
and \$100,000 per each individual occurrence of lobbying activity. These
restrictions are in addition to the anti-lobbying and lobbying
disclosure restrictions imposed by 31 U.S.C. § 1352. All applicants must
understand that no federally-appropriated funding made available under
this grant program may be used, either directly or indirectly, to
support the enactment, repeal, modification or adoption of any law,
regulation, or policy, at any level of government, without the express
approval of OVW. Any violation of this prohibition is subject to a
minimum \$10,000 fine for each occurrence. This prohibition applies to
all activity, even if currently allowed within the parameters of the
existing OMB circulars.

**How To Apply**

Applicants must submit a fully executed application to OVW via overnight
delivery, including all required supporting documentation.
**Applications will not be accepted via facsimile. Although most parts
of the application need to be submitted through grants.gov as well as in
hard copy form, it is the hard copy that will be reviewed.**
Applications submitted via Grants.gov must be in the following work
processing formats: Microsoft Word (.doc), PDF files, (.pdf) or Text
Documents (.txt). (Please refer to Appendix E, the Step-by-Step Guide to
Grants.gov.)

A complete application should include the following:

-   The SF-424;

-   Standard Assurances and Certifications Regarding Lobbying;
    Debarment, Suspension and Other Responsibility Matters; and Drug
    Free Workplace Requirements;

-   The project abstract and project narrative, and for continuation
    applicants, the status of the project;

-   The budget, budget summary, and budget narrative;

-   Letter of non-supplanting;

-   Letter of Certification of Eligibility;

-   An MOU;

-   A current Indirect Cost Rate Agreement (if applicable); and

-   A Jurisdiction -- Service Area Map.

The following documents must be submitted via Grants.gov;

-   The SF-424;

-   Standard Assurances and Certifications Regarding Lobbying;
    Debarment, Suspension and Other Responsibility Matters; and Drug
    Free Workplace Requirements;

-   The project abstract and project narrative, and for continuation
    applicants, the status of the project; and

-   The budget, budget summary, and budget narrative.

**Note: The Catalog of Federal Domestic Assistance number for the Grants
to Encourage Arrest Policies and Enforcement of Protection Orders
Program is 16.590.**

Detailed instructions on how to use the Grants.gov system to submit your
application online are available at OVW's web page,
[www.usdoj.gov/ovw](http://www.usdoj.gov/ovw). Also, a toll-free
telephone number has been established for you to receive technical
assistance as you work through the online application process,
1-800-518-4726.

To help expedite the peer review process, **applicants must send via
overnight delivery a complete hard-copy original of the application,
postmarked by January 11, 2006, to:**

**The Office on Violence Against Women**

**Aspen Systems Corporation**

**OVW Arrest Program**

**Mail Stop 2K**

**2277 Research Boulevard**

**Rockville, MD 20850**

**(301) 519-5000**

For overnight delivery services, please provide the following telephone
number: 301-519-5535. We strongly recommend that you use a trackable
shipping method that will allow you to confirm the delivery of your
application. Applications should retain proof of timely submission.
Private metered postmarks and non-dated mail receipts from the U.S.
Postal Service are not acceptable.

A complete application must include the following:

-   SF 424

-   Standard Assurances and Certifications Regarding Lobbying;
    Debarment, Suspension and Other Responsibility Matters; and Drug
    Free Workplace Requirements;

-   the project abstract, project narrative, and for continuation
    applicants, the status of the project;

-   the budget, budget summary, and budget narrative.

-   Letter of nonsupplanting

-   An MOU

-   A Letter of Certification of Eligibility

-   A current Indirect Cost Rate Agreement (if applicable)

-   A Jurisdiction -- Service Area Map.

Applicants that fail to submit the required hard copy original will not
be considered for funding.

**[Application Due Date]{.underline}**

Application must be electronically received by the close of business
(5:30 p.m. EST) on **January 11, 2006.** The application attachments
(e.g., MOU, Letter of Non-Supplanting, etc) must be included in the hard
copy original. The hard copy original must be sent to OVW c/o Aspen
Systems Corporation at the address provided above via overnight delivery
postmarked not later than **January 11, 2006.** Applicants should retain
proof of timely submission.

We recommend that you register through Grants.gov at least three weeks
before the application due date, or no later than **December 20, 2005.**
All applicants must receive confirmation of eligibility that they are
eligible to submit an application through Grants.gov prior to completing
the application submission process.

**For additional information, please contact the Office on Violence
Against Women at (202) 307-6026.**

**Appendix A - Letter of Intent**

Number range CHAPTER

Number range CHAPTEROffice on Violence Against Women

U.S. Department of Justice

800 K Street, NW, Suite 920

Washington, DC 20530

To Whom It May Concern:

I intend to apply for funds under the FY 2006 Grants to Encourage Arrest
Policies and Enforcement of Protection Orders Program.

**Name:**

**Date:**

**Position:**

**Organization:**

**Address:**

**City/State/Zip**:

**Phone:**

**FAX:**

**E-mail:**

**Please FAX to:**

**Office on Violence Against Women**

**ATTN: The Arrest Program**

**202/514-5818**

**Please submit by December 7, 2005**

***Reminder: By statute, eligible grantees for the Arrest Program are
States, Indian tribal governments*, *State and local courts (including
juvenile courts), and units of local government (see Program
Eligibility, page 5-6, for further information). If your agency does not
meet this requirement, you are ineligible to apply for Arrest Program
grant funds.***

**Appendix B -- Letter of Certification of Eligibility**

**Quick Tips to Certification of Eligibility Letter**

-   **Current grantees which do not meet all eligibility requirements at
    the time of application will not be considered for funding**.
    **While all other applicants have until the end of their next
    legislative session to fulfill the certification provisions,
    applicants must certify that these will be met by such date.**

    -   **If your jurisdiction is compliant with all statutory
        eligibility requirements, please refer to "Sample Letter of
        certification of Eligibility #1"on page 28.**

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    -   **If your jurisdiction is a new applicant as defined on page 7
        and not currently compliant with one or more of the
        certification requirements, please refer to "Sample Letter of
        Certification of Eligibility #2" on page 29. For the purpose of
        this letter, the "next legislative session" is the first
        legislative session which begins after notice of an award.**

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-   **Current grantees should pay close attention to certification #5.
    As a result of VAWA 2000, additional stipulations have been added to
    this requirement. For help assessing your compliance with this
    requirement, please go to: www.usdoj.gov/ovw.**

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-   **Ensure all language in the letter reflects what is outlined in the
    solicitation and highlighted in the following sample letter. *Note:
    an "and" or an "or" in the incorrect place or missing can make the
    letter deficient, therefore making the application ineligible* *for
    funding*; and**

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-   **Have the Chief Executive Officer sign the letter. *Examples:
    Governor for a state applicant, Chief Judge or Court Administrator
    for a court applicant and Mayor, County Executive or Tribal Chairman
    for unit of local government or Indian Tribal government
    applicant.***

**Appendix B - Sample Letter of Certification of Eligibility #1: For
applicants that have met all certification requirements.**

Number range CHAPTER**\[Applicant Letterhead\]**

**\[date\]**

Office on Violence Against Women

Department of Justice

800 K Street, NW, Suite 920

Washington, DC 20530

Re: Application #2006-XXXXX-XX-XX

Dear Ms. Stuart

As Chief Executive Officer of \[enter jurisdiction name\], I submit this
letter to certify to the following: the laws or official policies of
\[the jurisdiction\] encourage or mandate arrests of domestic violence
offenders based on probable cause that an offense has been committed;

1)  Number range CHAPTERthe laws or official policies of \[the
    jurisdiction\] encourage or mandate arrests of domestic violence
    offenders based on probable cause that an offense has been
    committed;

2)  the laws or official policies of \[the jurisdiction\] encourage or
    mandate arrests of domestic violence offenders who violate the terms
    of a valid and outstanding protection order;

3)  the laws, policies, or practices and the training programs of \[the
    jurisdiction\] discourage dual arrests of offender and victim;

4)  the laws, policies, or practices of \[the jurisdiction\] prohibit
    issuance of mutual restraining orders of protection except in cases
    where both spouses file a claim and the court makes detailed
    findings of fact indicating that both spouses acted primarily as
    aggressors and that neither spouse acted primarily in self-defense;
    and

5)  the laws, policies, and practices of \[the jurisdiction\] do not
    require, in connection with the prosecution of any misdemeanor or
    felony domestic violence offense, or in connection with the filing,
    issuance, registration, or service of a protection order, or a
    petition for a protection order, to protect a victim of domestic
    violence, stalking, or sexual assault, that the victim bear the
    costs associated with the filing of criminal charges against the
    offender, or the costs associated with the filing, issuance,
    registration, or service of a warrant, protection order, petition
    for a protection order, or witness subpoena, whether issued inside
    or outside the State, tribal, or local jurisdiction.

    Sincerely,

    **\[chief executive officer\]**

**Appendix B - Sample Letter of Certification of Eligibility #2: For new
applicants that have not met all of the certification requirements and
will certify to meeting them by the end of their next legislative
session.**

Number range CHAPTER**\[Applicant Letterhead\]**

**\[date\]**

Office on Violence Against Women

Department of Justice

800 K Street, NW, Suite 920

Washington, DC 20530

Re: Application #2006-XXXXX-XX-XX

Dear Ms. Stuart

As Chief Executive Officer of \[enter jurisdiction name\], I submit this
letter to certify that the (enter jurisdiction name) is not a current
grantee as defined by the FY 06 Arrest Program Solicitation and certify
to the following:

> \[*A list of all statutory eligibility requirements are provided below
> the signature line. Please insert all of the eligibility requirements
> which your jurisdiction currently meets.*\]

I further certify that the (enter jurisdiction name) will fulfill the
following certification requirements by the end of our next legislative
session:

> \[*Please insert any of the requirements which your jurisdiction does
> not currently meet*.\]

Sincerely,

**\[chief executive officer\]**

1)  Number range CHAPTERthe laws or official policies of \[the
    jurisdiction\] encourage or mandate arrests of domestic violence
    offenders based on probable cause that an offense has been
    committed;

2)  the laws or official policies of \[the jurisdiction\] encourage or
    mandate arrests of domestic violence offenders who violate the terms
    of a valid and outstanding protection order;

3)  the laws, policies, or practices and the training programs of \[the
    jurisdiction\] discourage dual arrests of offender and victim;

4)  the laws, policies, or practices of \[the jurisdiction\] prohibit
    issuance of mutual restraining orders of protection except in cases
    where both spouses file a claim and the court makes detailed
    findings of fact indicating that both spouses acted primarily as
    aggressors and that neither spouse acted primarily in self-defense;
    and

5)  the laws, policies, and practices of \[the jurisdiction\] do not
    require, in connection with the prosecution of any misdemeanor or
    felony domestic violence offense, or in connection with the filing,
    issuance, registration, or service of a protection order, or a
    petition for a protection order, to protect a victim of domestic
    violence, stalking, or sexual assault, that the victim bear the
    costs associated with the filing of criminal charges against the
    offender, or the costs associated with the filing, issuance,
    registration, or service of a warrant, protection order, petition
    for a protection order, or witness subpoena, whether issued inside
    or outside the State, tribal, or local jurisdiction.

**Appendix C -- Sample Budget**

**OMB Approval No. 1121-0188**

**Expires 5-98 (Rev. 12/97)**

Number range CHAPTER**Budget Detail Worksheet**

**Purpose: The Budget Detail Worksheet may be used as a guide to assist
you in the preparation of the budget and budget narrative. You may
submit the budget and budget narrative using this form or in the format
of your choice (plain sheets, your own form, or a variation of this
form). However, all required information (including the budget
narrative) must be provided. Any category of expense not applicable to
your budget may be deleted.**

**(Example assumes a 24 month budget period.)**

**A. Personnel - List each position by title and name of employee, if
available. Show the annual salary rate and the percentage of time to be
devoted to the project. Compensation paid for employees engaged in grant
activities must be consistent with that paid for similar work within the
applicant organization.**

**[Name/Position]{.underline} [Computation]{.underline}
[Cost]{.underline}**

**Ellen Smith, Investigator (\$50,000 x 100% x 2) \$100,000**

**1 advocate (\$50,000 x 100% x 2) \$100,000**

**Administrative Assistant (\$40,000 x 50% x 2) [\$40,000]{.underline}**

**\$240,000**

**Cost of living increase (\$120,000 x 2% x 1yr) \$2,400**

**Overtime per investigator (\$37.5/hr x 200 hrs) \$7,500**

**The investigator and the advocate will be assigned exclusively to
domestic violence unit. A half-time administrative assistant will
prepare reports and provide other support to the unit. A 2% cost of
living adjustment is scheduled for all personnel during year number two.
Overtime will be needed during some investigations.**

**TOTAL [\$249,900]{.underline}**

**B. Fringe Benefits - Fringe benefits should be based on actual known
costs or an established formula. Fringe benefits are for the personnel
listed in budget category (A) and only for the percentage of time
devoted to the project. Fringe benefits on overtime hours are limited to
FICA, Workman=s Compensation, and Unemployment Compensation.**

**[Name/Position]{.underline} [Computation]{.underline}
[Cost]{.underline}**

**Investigator, 1 Advocate**

**& Admin. Asst.**

**Employer=s FICA \$242,400 x 7.65% \$ 18,544**

**Retirement \$242,400 x 6% \$ 14,544**

**Health Insurance \$242,400 x 12% \$ 29,088**

**Workman=s Compensation \$242,400x 1% \$ 2,424**

**Unemployment Compensation \$242,400 x 1% \$ 2,424**

**Investigator Overtime**

**FICA \$7,500 x 7.65% \$ 574**

**Workman=s Compensation \$7,500 x 1% \$ 75**

**Unemployment Compensation \$7,500 x 1% \$ 75**

> **TOTAL [\$ 67,748]{.underline}**

**C. Travel - Itemize travel expenses of project personnel by purpose
(e.g., staff to training, field interviews, advisory group meeting,
etc.). Show the basis of computation (e.g., six people to 3- day
training at \$X airfare, \$X lodging, \$X subsistence). In training
projects, travel and meals for trainees should be listed separately.
Show the number of trainees and unit costs involved, Identify the
location of travel, if known. Indicate source of Travel Policies
applied, Applicant or Federal Travel Regulations.**

**[Purpose of Travel]{.underline} [Location]{.underline}
[Item]{.underline} [Computation]{.underline} [Cost]{.underline}**

**Training Minneapolis Airfare (\$150 x 2 people x 2 trips) \$ 600**

> **Hotel (\$75/night x 2 nights x 2**
>
> **people x 2 trips) \$ 600**
>
> **Meals (\$35/day x 3 days x 2 people**
>
> **x 2 trips) \$ 420**

**The two advocates will attend training on domestic violence in
Minneapolis in October.**

**\$15,000 OVW-designated Technical Assistance (Locations unknown at
this time)**

> **3 trips, Investigator**
>
> **Airfare (3 trips x \$525) \$ 1,575**
>
> **Lodging (\$75/night x 3 trips x 4 nights) \$ 900**
>
> **Per Diem (3 trips x \$35/day x 5 days) \$ 525**

**4 trips, Investigator & 2 Advocates**

> **Airfare (3 persons x 4 trips x \$525) \$ 6,300**
>
> **Lodging (3 persons x 4 trips x**
>
> **\$75/nightsX 4 nights) \$ 3,600**
>
> **Per Diem (3 persons x 4 trips x \$35/day X 5 days) \$ 2,100**

**The organization's established travel policies will be utilized.**

> **TOTAL [\$16,620]{.underline}**

**D. Equipment -List non-expendable items that are to be purchased
(Note: Organization=s own capitalization policy for classification of
equipment should be used). Expendable items should be included in the
\@Supplies@ category. Applicants should analyze the cost benefits of
purchasing versus leasing equipment, especially high cost items and
those subject to rapid technical advances. Rented or leased equipment
costs should be listed in the \@Contractual@ category. Explain how the
equipment is necessary for the success of the project. Attach a
narrative describing the procurement method to be used.**

**[Item]{.underline} [Computation]{.underline} [Cost]{.underline}**

**3 -Pentium III Processor (\$2,000 x 3 ) \$6,000**

**Video Camera \$1,000**

**The computers will be used by the investigator and the advocates to
analyze case and intelligence information. The camera will be used for
investigative and crime scene work.**

**TOTAL \$ [7,000]{.underline}**

**E. Supplies - List items by type (office supplies, postage, training
materials, copying paper, and expendable items such as books, hand held
tape recorders) and show the basis for computation. Generally, supplies
include any materials that are expendable or consumed during the course
of the project.**

**[Supply Items]{.underline} [Computation]{.underline}
[Cost]{.underline}**

**Office Supplies (\$50/mo x 24 mos) \$ 1,200**

**Postage (\$20/mo x 24 mos) \$ 480**

**Training Materials (\$2/set x 500 sets) \$ 1,000**

**Office supplies and postage are needed for general operation of the
program. Training materials will be developed and used by the
investigators to train patrol officers how to preserve crime scene
evidence.**

**TOTAL \$ [2,680]{.underline}**

**F. Construction - As a rule, construction costs are not allowable. In
some cases, minor repairs or renovations may be allowable, Consult with
the program office before budgeting funds in this category.**

**[Purpose]{.underline} [Description of Work]{.underline}
[Cost]{.underline}**

**TOTAL [0]{.underline}**

**G. Consultants/Contracts - Indicate whether applicant=s formal,
written Procurement Policy or the Federal Acquisition Regulations are
followed.**

**Consultant Fees: For each consultant enter the name, if known, service
to be provided, hourly or daily fee (8-hour day), and estimated time on
the project. Consultant fees in excess of \$450 per day require
additional justification and prior approval from OJP.**

**[Name of Consultant]{.underline} [Service Provided]{.underline}
[Computation]{.underline} [Cost]{.underline}**

**Jane Doe Domestic Violence Trainer (\$150/day x 30 days) \$4,500**

**Jane Doe, Domestic Violence Trainer, will be hired, as needed, to
assist with the education of the local law enforcement officers and the
court personnel.**

**Subtotal \$ [4,500]{.underline}**

**Consultant Expenses: List all expenses to be paid from the grant to
the individual consultant in addition to their fees (i.e., travel,
meals, lodging etc.)**

**[Item]{.underline} [Location]{.underline} [Computation]{.underline}
[Cost]{.underline}**

**Airfare San Diego \$400 x 6 trips \$2,400**

**Hotel \$75/day x 30 days \$2,250**

**Meals \$25/day x 31 days \$775**

**Jane Doe is expected to make up to 6 trips to provide training and
technical assistance to the project.**

**Subtotal \$ [5,425]{.underline}**

**Contracts: Provide a description of the product or services to be
procured by contract and an estimate of the cost, Applicants are
encouraged to promote free and open competition in awarding contracts. A
separate justification must be provided for sole source contracts in
excess of \$100,000.**

**[Item]{.underline} [Cost]{.underline}**

**Not applicable Subtotal [0]{.underline}**

**TOTAL \$ [9,925 ]{.underline}**

**H. Other Costs - List items (e.g., rent, reproduction, telephone,
janitorial or security services, and investigative or confidential
funds) by major type and the basis of the computation. For example,
provide the square footage and the cost per square foot for rent, and
provide a monthly rental cost and how many months to rent.**

**[Description]{.underline} [Computation]{.underline}
[Cost]{.underline}**

**Rent (700 sq. ft. x \$1.25/sq. Ft. per mo.) \$21,000**

**(\$875 mo. x 24 mo.)**

**This rent will pay for space for the domestic violence unit. No space
is currently available in city owned buildings.**

**Telephone (\$100/mo. x 24) \$2,400**

**Printing/Reproduction (\$150/mo. x 24) \$3,600**

**TOTAL \$ [27,000]{.underline}**

**I. Indirect Costs - Indirect costs are allowed only if the applicant
has a Federally approved indirect cost rate. A copy of the rate
approval, ( a fully executed, negotiated agreement), must be attached.
If the applicant does not have an approved rate, one can be requested by
contacting the applicant=s cognizant Federal agency, which will review
all documentation and approve a rate for the applicant organization, or
if the applicant=s accounting system permits, costs may be allocated in
the direct costs categories.**

**[Description]{.underline} [Computation]{.underline}
[Cost]{.underline}**

**TOTAL [0 ]{.underline}**

**Budget Summary - When you have completed the budget worksheet,
transfer the totals for each category to the spaces below. Compute the
total direct costs and the total project costs. Indicate the amount of
Federal requested and the amount of non-Federal funds that will support
the project.**

> **[Budget Category]{.underline} [Amount]{.underline}**

**A. Personnel \$ [249,900]{.underline}**

**B. Fringe Benefits \$ [67,748]{.underline}**

**C. Travel \$ [16,620]{.underline}**

**D. Equipment \$ [7,000]{.underline}**

**E. Supplies \$ [2,680]{.underline}**

**F. Construction \$ [0]{.underline}**

**G. Consultants/Contracts \$ [9,925]{.underline}**

**H. Other \$ [27,000]{.underline}**

> **Total Direct Costs \$ [380,873]{.underline}**

**I. Indirect Costs \$ [0]{.underline}**

> **TOTAL PROJECT COSTS \$ [380,873]{.underline}**

**Federal Request \$ [380,848]{.underline}**

**Non-Federal Amount \$ [NA]{.underline}**

**Appendix D -- Sample Certification of Nonsupplanting**

Number range CHAPTER**\[Applicant Letterhead\]**

**\[date\]**

**Diane Stuart**

**Director**

**Office on Violence Against Women**

**800 K Street, NW, Suite 920**

**Washington, DC 20530**

**Dear Ms. Stuart:**

**\[Applicant\] certifies that any funds awarded through the Grants to
Encourage Arrest Policies and Enforcement of Protection Orders Program
will be used to supplement existing funds for program activities and
will not replace (supplant) non-federal funds that have been
appropriated for the purpose of providing assistance to victims of
domestic and dating violence. The \[name of applicant\] understands that
supplanting violations can result in a range of penalties, including
suspension of future funds under this program, suspension or debarment
from federal grants, recoupment of monies provided under this grant, and
civil and/or criminal penalties.**

**Sincerely,**

**\[Applicant's Authorizing Official\]**

**Appendix E Step-by-Step Guide to Grants.Gov**

**How to Apply**

Number range CHAPTEROJP is participating in the e-Government initiative,
one of 25 initiatives included in the President's Management Agenda.
Grants.gov, part of this initiative, is a "storefront" that provides a
unified process for all customers of federal grants to find funding
opportunities and apply for funding. This fiscal year, OJP is requiring
that all discretionary, competitive grant programs be administered
through Grants.gov. Application attachments submitted via Grants.gov
must be in one of the following formats: Microsoft Word (\*.doc), PDF
(\*.pdf), or text (\*.txt).

If you experience difficulties at any point during this process, please
call the Grants.gov customer support hotline at **1--800--518--4726**.

The Catalog of Federal Domestic Assistance (CFDA) number for this
solicitation is \[CFDA#\], titled "\[CFDA Title\]."

**Step 1: Registering**

**Note:** Registering with Grants.gov is a one-time process; however, if
you are a first time registrant **it could take 3-5 business days to
have your registration validated, confirmed, and receive your user name
and password**. It is highly recommended you start the registration
process as early as possible to prevent delays in submitting your
application package to our agency by the deadline specified. While your
registration is pending, you may continue with steps 2, 3, and 4 of
these instructions. Registration must be complete for you to be able to
submit (step 5) and track (step 6) an application.

[**e-Business Point of Contact:**]{.underline}

Grants.gov requires an organization to first be registered in the
Central Contract Registry (CCR) before beginning the Grants.gov
registration process. If you plan to authorize representatives of your
organization to submit grant applications through Grants.gov, proceed
with the following steps. If you plan to submit a grant application
yourself and sign grant applications and provide the required
certifications and/or assurances necessary to fulfill the requirements
of the application process, proceed to DUNS Number and then skip to the
Authorized Organization Representative and Individuals section.

-   Go to [www.grants.gov](http://www.grants.gov/), and click on the
    "Get Started" tab at the top of the screen.

-   Click the "e-Business Point of Contact (POC)" option and click the
    "GO" button on the bottom right of the screen.

> If you have already registered with Grants.gov, you may log in and
> update your profile from this screen.

-   To begin the registration process, click the "Register your
    Organization \[Required\]" or "Complete Registration Process
    \[Required\]" links. You may print a registration checklist by
    accessing
    [www.grants.gov/assets/OrganizationRegCheck.pdf](http://www.grants.gov/assets/OrganizationRegCheck.pdf).

**DUNS Number:**

-   You must first request a Data Universal Numbering System (DUNS)
    number. Click "Step 1. Request a DUNS Number." If you are applying
    as an individual, please skip to "Authorized Organization
    Representative and Individuals." If you are applying on behalf of an
    organization that already has a DUNS number, please proceed to
    "Step 2. Register with Central Contractor Registry (CCR)." You may
    obtain a DUNS number at no cost by calling the dedicated toll-free
    DUNS number request line at

1--866--705--5711.

**Central Contractor Registry (CCR):**

**Note:** Registering with the CCR, updating or changing your profile
could take up to 24 hours to be confirmed and validated. This delay
could prevent your application from being submitted by the deadline
specified, so you should register or make changes to your profile as
early in the process as possible

Once you have a DUNS number, click on "Step 2. Register with Central
Contractor Registry (CCR)." Here you are required to designate an
individual as a point of contact. This point of contact is the sole
authority for the organization and has the capability of issuing or
revoking another individual's authority to submit grant applications
through Grants.gov.

A registration worksheet is provided to assist in the CCR registration
process at
[www.ccr.gov/CCRRegTemplate.pdf](http://www.ccr.gov/CCRRegTemplate.pdf).
It is recommended you review the "Tips for registering with the CCR" at
the bottom of this template.

-   Go to [www.ccr.gov](http://www.ccr.gov/) or click on the CCR icon in
    the middle of the screen to begin the registration process. To see
    if your organization is already registered, click "Search CCR" at
    the top left side of the screen. Search entries must be exact to
    accurately search the database. If your organization is already
    registered, you can scroll down and see who the e-Business POC is
    for your agency. If your organization is not already registered,
    return to the CCR home page and click "Start New Registration" at
    the top left of the screen.

-   If you have problems or questions about the CCR registration
    process, please contact the CCR Assistance Center at
    1--888--227--2423.

-   Once your registration is complete, you will receive an e-mail with
    a Trading Partner Identification Number (TPIN) and Marketing Partner
    Identification Number (MPIN) number. You will need the MPIN number
    to register with Grants.gov. If your organization is already
    registered with the CCR, you will need to obtain the MPIN number
    from your e-Business POC.

**Authorize your Organization Representative:**

-   Click "Step 3. Authorize your Organization Representative." Follow
    steps 1-4. You will need your DUNS + 4 digit number and the MPIN
    number CCR e-mailed to you.

**Log in as e-Business Point of Contact:**

-   You may now go to "Step 4. Log in as e-Business Point of Contact."
    Here you may authorize or revoke the authority of the Authorized
    Organization Representative (AOR).

-   Once you are logged in, go to Step 2. Downloading the Application
    Viewer, below.

**[Authorized Organization Representative and
Individuals:]{.underline}**

If you plan to submit a grant application as an individual or an
Authorized Organization Representative, with authority to sign grant
applications and the required certifications and/or assurances necessary
to fulfill the requirements of the application process, proceed with the
following steps.

-   Go to [www.grants.gov](http://www.grants.gov/) and click on the "Get
    Started" tab at the top of the screen.

-   Click the "Authorized Organization Representative (AOR)" option and
    click the "GO" button to the bottom right of the screen. If you are
    applying as an individual, click the "Individuals" option and click
    the "GO" button to the bottom right of the screen.

-   If you have previously registered as an AOR, you may start searching
    for this grant opportunity from this page. Otherwise, you must
    complete the first-time registration by clicking "Complete
    First-Time Registration \[Required\]." You also may click on "Review
    Registration Checklist" and print a checklist for the following
    steps (see
    [www.grants.gov/assets/AORRegCheck.pdf](http://www.grants.gov/assets/AORRegCheck.pdf)).

-   Individuals may click the "registration checklist" for help in
    walking through the registration process.

**Credential Provider:**

Once you have entered the registration process, you must register with
the credential provider, to safeguard the security of your electronic
information. You must have your agency's or individual DUNS + 4 digit
number to complete this process. Now, click on "Step 1. Register with a
Credential Provider." Enter your DUNS number and click "Register." Once
you have entered the required information, click the "Submit" button.

-   If you should need help with this process, please contact the
    Credential Provider Customer Service at 1--800--386--6820.

-   It can take up to 24 hours for your credential provider information
    to synchronize with Grants.gov. Attempting to register with
    Grants.gov before the synchronization is complete may be
    unsuccessful.

**Grants.gov:**

-   After completing the credential provider steps above, click "Step 2.
    Register with Grants.gov." Enter the same user name and password
    used when registering with the credential provider. You will then be
    asked to provide identifying information and your organization's
    DUNS number. After you have completed the registration process,
    Grants.gov will notify the [e-Business
    POC](https://apply.grants.gov/GrantsgovRegister#%23) for assignment
    of user privileges.

-   Complete the "Authorized Organization Representative User Profile"
    screen and click "Submit."

**Note:** Individuals do not need to continue to the "Organizational
Approval" step below.

**Organization Approval:**

-   Prior to submitting a grant application package, you must receive
    approval to submit on behalf of your organization. This requirement
    prevents individuals from submitting grant application packages
    without permission. A notice is automatically sent to your
    organization's e-Business POC. Then, your e-Business POC approves
    your request to become an AOR. You may go to
    [www.ccr.gov](http://www.ccr.gov/) to search for your organization
    and retrieve your e-Business POC contact information.

-   Once organization approval is complete, you will be able to submit
    an application and track its status.

**Step 2: Downloading the Application Viewer**

**Note:** You may download the PureEdge Viewer while your registration
is in process. You also may download and start completing the
application forms in steps 3 and 4 below. This application viewer opens
the application package needed to fill out the required forms. The
download process can be lengthy if you are accessing the Internet using
a dial-up connection.

-   From the Grants.gov home page, select the "Apply for Grants" tab at
    the top of the screen.

-   Under "Apply Step 1: Download a Grant Application Package and
    Applications Instructions," click the link for the PureEdge Viewer
    ([www.grants.gov/DownloadViewer](http://www.grants.gov/DownloadViewer)).
    This window includes information about computer system requirements
    and instructions for downloading and installation.

If you are a Macintosh user, please read the PureEdge Support for
Macintosh white paper available at
[www.grants.gov/GrantsGov_UST_Grantee/!SSL!/WebHelp/MacSupportforPureEdge.pdf](http://www.grants.gov/GrantsGov_UST_Grantee/!SSL!/WebHelp/MacSupportforPureEdge.pdf).

-   Scroll down and click on the link to download the PureEdge Viewer
    ([www.grants.gov/PEViewer/ICSViewer602_grants.exe](http://www.grants.gov/PEViewer/ICSViewer602_grants.exe)).

-   You will be prompted to save the application. Click the "Save"
    button and the "Save As" window opens. Select the location where you
    would like to save PureEdge Viewer and click the "Save" button.

-   A window appears to show the progress of the download. When the
    downloading is complete, click to close the dialog box.

-   To install the PureEdge Viewer, locate the file on your computer and
    click to open it. When you are prompted to run the file, click
    "RUN." Click "Yes" to the prompt to continue with the installation.
    The ICS InstallShield Wizard extracts the necessary files and takes
    you to the "Welcome" page.

-   Click "Next" to continue.

-   Read the license agreement and click "Yes" to accept the agreement
    and continue the installation process. This takes you to the
    "Customer Information" screen.

-   Enter a User Name and a Company Name in the designated fields and
    click "Next."

-   The "Choose Destination Location" window prompts you to select the
    folder in which PureEdge Viewer will be installed. To save the
    program in the default folder, click "Next." To select a different
    folder, click "Browse." Select the folder in which you would like to
    save the program, click on "OK," then click "Next."

-   The next window prompts you to select a program folder. To save
    program icons in the default folder, click "Next." To select a
    different program folder, type a new folder name or select one from
    the list of existing folders, then click "Next." Installation will
    begin.

-   When installation is complete, the "InstallShield Wizard Complete"
    screen will appear. Click "Finish." This will launch the "ICS Viewer
    Help Information" window. Review the information and close the
    window.

**Step 3: Downloading an Application Package**

-   Once you have downloaded the PureEdge Viewer, you may download and
    view this application package and solicitation instructions.

-   From the Grants.gov home page, select the "Apply for Grants" tab at
    the top of the screen.

-   Click "[Apply Step 1: Download a Grant Application Package and
    Application
    Instructions."](https://apply.grants.gov/forms_apps_idx.html)

-   Enter either the CFDA number for this announcement, \[CFDA #\], or
    this solicitation's Funding Opportunity Number, \[Funding
    Opportunity Number- get this from your supervisor\]. Then click
    "Download Package." This will take you to the "Selected Grants
    Application for Download" results page.

-   To download an application package and its instructions, click the
    corresponding download link below the "Instructions and Application"
    column.

-   Once you select a grant application, you will be taken to a
    "Download Opportunity Instructions and Application" screen to
    confirm that you are downloading the correct application. If you
    would like to be notified of any changes to this funding
    opportunity, enter your e-mail address in the corresponding field,
    then click the "Submit" button.

-   After verifying that you have downloaded the correct opportunity
    information, click the "Download Application Instructions" button.
    This will open a PDF of this grant solicitation. You may print the
    solicitation or save it to your computer by clicking either the
    print icon at the top tool bar or the "File" button on the top tool
    bar. If you choose to save the file, click on "Save As" and save to
    the location of your choice.

-   Click the "Back" Navigation button to return to the "Download
    Opportunity Instructions and Application" page. Click the "Download
    Application Package" button. The application package will open in
    the PureEdge Viewer.

-   Click the "Save" button to save the package on your computer.
    Because the form is not yet complete, you will see a prompt that one
    or more fields may be invalid. You will complete these fields in
    step 4, but for now, select "Yes" to continue. After you click
    "Yes," the "Save Form" window will open.

-   Save the application package to your desktop until after submission.
    Select a name and enter it in the "Application Filing Name" field.
    Once you have submitted the application through Grants.gov, you may
    then move your completed application package to the file location of
    your choice.

-   Click the "Save" button. If you choose, you may now close your
    Internet browser and complete your application package offline by
    double clicking the icon on your desktop. You do not have to be
    connected to the Internet to complete the application package in
    step 4 below.

    **Step 4: Completing the Application Package**

    **Note:** This application can be completed entirely offline;
    however, you will need to log in to Grants.gov to submit the
    application in step 5.

```{=html}
<!-- -->
```
-   Locate the application package you saved on your computer. When you
    open the package, it will be in PureEdge Viewer. You may save your
    application at any time by clicking on the "Save" button at the top
    of the screen.

-   Enter a name for your application package in the "Application Filing
    Name" field. This can be a name of your choice.

-   Open and complete all the mandatory and optional forms or documents.
    To complete a form, click to select the form, and then click the
    "Open" button. When you open a required form, the mandatory fields
    will be highlighted in yellow. If you enter incomplete information
    in a mandatory field, you will receive an error message or the field
    will turn red, indicating a change needs to be made.

Mandatory forms include the \[Here, insert the list of forms in your
Grants.gov template as listed in the layout below\] (1) Application for
Federal Assistance (SF-424); (2) Assurances for Non-Construction
Programs (SF424B); and (3) Disclosure of Lobbying Activities (SF-LLL).
These forms can also be viewed at
[www.ojp.usdoj.gov/forms.htm](http://www.ojp.usdoj.gov/forms.htm). Other
Mandatory forms are the (1) Project Narrative Attachment Form; (2)
Budget Narrative Attachment Form; and (3) Other Attachments Form.
Optional forms required for this solicitation include the Survey on
Ensuring Equal Opportunity for Applicants.

-   When you have completed a form or document, click the "Close Form"
    button at the top of the page. Your information will automatically
    be saved.

-   Next, click to select the document in the left box entitled
    "Mandatory Documents." Click the "=\>" button to move the form or
    document to the "Mandatory Completed Documents for Submission" box
    to the right.

-   Some mandatory documents will require you to upload files from your
    computer. To attach a document, select the corresponding form and
    click "Open." Click the "Add Mandatory Attachment" button to the
    left. The "Attach File" box will open. Browse your computer to find
    where your file is located and click "Open." The name of that file
    will appear in the yellow field. Once this is complete, if you would
    like to attach additional files, click on the "Add Optional
    Attachment" button below the "Add Mandatory Attachment" button.

-   An "Attachments" window will open. Click the "Attach" button. Locate
    the file on your computer that you would like to attach and click
    the "Open" button. You will return to the "Attach" window. Continue
    this process until you have attached all the necessary documents.
    You may attach as many documents as necessary.

-   Once you have finished, click the "Done" button. The box next to the
    "Attach at Least One Optional Other Attachment" will now appear as
    checked.

**Note:** the name of these buttons will vary depending on the name of
the form you have opened at that time; i.e., Budget Narrative, Other
Attachment, and Project Narrative File.

-   To exit a form, click the "Close" button. Your information will
    automatically be saved.

**Step 5: Submitting the Application**

**Note:** Once you have completed all the yellow fields on all the forms
and saved the application on your desktop, check the application package
for errors. This can be done any time throughout step 4 above and as
often as you like.

-   When you are ready to submit your final application package, the
    "Submit" button at the top of your screen will be enabled. This
    button will not be activated unless all mandatory data fields have
    been completed. When you are ready to submit your application, click
    on "Submit." This will take you to a "Summary" screen.

-   If your "Submit" button is not activated, then click the "Check
    Package for Errors" button at the top of the "Grant Application
    Package" screen. PureEdge Viewer will start with the first form and
    scan all the yellow fields to make sure they are complete. The
    program will prompt you to fix one error at a time as it goes
    through the scan. Once there are no more errors, the system will
    allow you to submit your application to Grants.gov.

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-   Review the application summary. If you wish to make changes at this
    time, click "Exit Application" to return to the application package,
    where you can make changes to the forms. To submit the application,
    click the "Sign and Submit Application" button.

-   This will take you to a "Login" screen where you will need to enter
    the user name and password that you used to register with Grants.gov
    in "Step 1: Registering." Enter your user name and password in the
    corresponding fields and click "Login."

-   Once authentication is complete, your application will be submitted.
    Print this confirmation screen for your records. You will receive an
    e-mail message to confirm that the application has been successfully
    uploaded into Grants.gov. The confirmation e-mail will give you a
    Grants.gov tracking number, which you will need to track the status
    of your application. The confirmation e-mail will go to the
    e-Business POC; therefore, if you are submitting on behalf of
    someone else, be sure the e-Business POC is aware of the submission
    and that a confirmation e-mail will be sent.

-   When finished, click the "Close" button.

**Step 6: Tracking the Application**

-   After your application is submitted, you may track its status
    through Grants.gov. To do this, go to the Grants.gov home page at
    [www.grants.gov](http://www.grants.gov/). At the very top of the
    screen, click on the "Applicants" link. Scroll down the "For
    Applicants" page and click the "Login Here" button. Proceed to login
    with your user name and password that was used to submit your
    application package.

-   Click the "Check Application Status" link to the top left of the
    screen. A list of all the applications you have submitted through
    Grants.gov is produced. There are one of four status messages your
    application can receive in the system:

1.  **Validated:** This means your application has been scanned for
    errors. If no errors were found, it validates that your application
    has successfully been submitted to Grants.gov and is ready for the
    agency to download your application.

2.  **Received by Agency:** This means our agency has downloaded your
    application into our electronic Grants Management System (GMS) and
    your application is going through our validation process to be
    successfully received on our end.

3.  **Agency Tracking Number Assigned:** This means our GMS did not find
    any errors with your package and successfully downloaded your
    application into our system.

4.  **Rejected With Errors:** This means your application was either
    rejected by Grants.gov or GMS due to errors. You will receive an
    e-mail from Grants.gov customer support, providing details of the
    results and the next steps required. Most applications are rejected
    because: (1) a virus was detected; (2) you are using a user name and
    password that has not yet been authorized by the organization's
    e-Business POC; or (3) the DUNS number you entered on the SF-424
    form does not match the DUNS number that was registered in the CCR
    for this organization.

[^1]: 1 As defined in section (42 U.S.C. § 3796hh-4 (1)) the term
    domestic violence includes felony or misdemeanor crimes of violence
    committed by a current or former spouse of the victim, by a person
    with whom the victim shares a child in common, by a person who is
    cohabitating with or has cohabitated with the victim as a spouse, by
    a person similarly situated to a spouse of the victim under the
    domestic or family violence laws of the jurisdiction receiving grant
    monies, or by any other adult person against a victim who is
    protected from that person's acts under the domestic or family
    violence laws of the eligible State, Indian tribal government, or
    unit of local government that receives a grant under the Program.

[^2]: 2 As defined in 42 U.S.C.§ 3791, "State" means any State of the
    United States, the District of Columbia, the Commonwealth of Puerto
    Rico, the Virgin Islands, American Samoa, Guam, and the Northern
    Mariana Islands.

[^3]: 3 As defined in 42 U.S.C. § 3791, "unit of local government" also
    includes any law enforcement district or judicial enforcement
    district that is established under applicable State law and has the
    authority to, in a manner independent of other State entities,
    establish a budget and impose taxes.

[^4]: 4 As defined by section 42 U.S.C. § 3796hh-4(3) the term dating
    violence means violence committed by a person who is or has been in
    a social relationship of a romantic or intimate nature with the
    victim and where the existence of such a relationship shall be
    determined based on a consideration of the following factors: the
    length of the relationship, the type of relationship and the
    frequency of interaction between the persons involved in the
    relationship.

[^5]: 5 As defined in section 102 of the Older Americans Act of 1965
    (42.U.S.C. 3002).

[^6]: 6 As defined in section 3(2) of the Americans with Disabilities
    Act of 1990 (42 U.S.C. 12102(2)).