Global Infrastructure/Standards Working Group

December 17-19, 2002

Atlanta, Georgia

Meeting Summary

**Meeting Background and Purpose**

The Office of Justice Programs (OJP), U.S. Department of Justice,
convened the Global Justice Information Sharing Initiative (Global)
Infrastructure/Standards Working Group (GISWG or "Working Group") on
December 17-19, 2002. The purpose of this meeting was to address several
topics as delegated by the Global Advisory Committee (GAC), such as the
Business Reference Model (BRM) and the Network Survey. In addition, the
committee chairmen and members were charged with developing new
missions, objectives, and work plans for the restructured GISWG
committees. The meeting agenda and key discussion points included:

-   GISWG Restructuring

-   Enterprise Architecture and Justice BRM

-   Progress of the Justice Extensible Markup Language (XML) Data
    Dictionary (JXDD) Effort

-   Justice Standards Registry (JSR) Committee Work Plans and
    Recommendations

-   Infrastructure Framework (IF) Committee Work Plan and
    Recommendations

-   Emerging Technologies (ET) Committee Work Plan and Recommendations

##### Convening and Introductory Remarks

Thomas Henderson, GISWG Chairman, and Executive Director of the National
Center for State Courts, convened the meeting and invited members and
guests to introduce themselves and their areas of representation. The
following participants were in attendance:

Mr. John Aerts

*Consolidated Criminal History*

*Reporting System*

*Norwalk, California*

Mr. Ben Artichoker

*Cangleska, Inc.*

*Kyle, South Dakota*

Mr. D. J. Atkinson

*National Telecommunications and*

*Information Administration*

*Boulder, Colorado*

Mr. Philip Broadfoot

*Waynesboro Police Department*

*Waynesboro, Virginia*

Mr. Tom Clarke

*Supreme Court of Washington*

*Olympia, Washington*

Ms. Trelles D'Alemberte

*Institute for Intergovernmental*

*Research*

*Tallahassee, Florida*

Mr. Paul S. Embley

*Practitioners Assistance Team*

*Frankfort, Kentucky*

Ms. Robin Gibson

> *Missouri Supreme Court*
>
> *Jefferson City, Missouri*

Mr. Ken Gill

*Bureau of* *Justice Assistance*

*Washington, DC*

Mr. Bob Greeves

*Bureau of Justice Assistance*

*Washington, DC*

Mr. Thomas A. Henderson

*National Center for State Courts*

*Arlington, Virginia*

Ms. Jennifer A. Hicks

> *International Association of Chiefs\
> of Police*

*Alexandria, Virginia*

Mr. George W. Hogshead

*Industry Working Group*

#  Wexford, Pennsylvania

Mr. Tom Hopper

*Federal Bureau of Investigation*

#  Washington, DC

Mr. Mark Kindl

*Georgia Tech Research Institute*

#  Atlanta, Georgia

Mr. Andrew Keyser

*Pennsylvania Department of\
Corrections*

*Camp Hill, Pennsylvania*

Mr. Brad Long

> *Oklahoma Department of\
> Public Safety*

*Oklahoma City, Oklahoma*

Mr. John Loverude

*Joint Task Force on Rap Sheet*

*Standardization*

*Springfield, Illinois*

Mr. George P. March

*Office of Information Technology*

> *Regional Information Sharing\
> Systems*

*Thorndale, Pennsylvania*

Mr. J. Patrick McCreary

*Bureau of Justice Assistance*

*Washington, DC*

Mr. Harlin R. McEwen

*International Association of Chiefs*

*of Police*

*Ithaca, New York*

Ms. Carol Meraji

> *Correctional Technology Association*
>
> *California Department of Corrections*

*Sacramento, California*

Mr. Eric Nelson

*National Telecommunications and*

*Information Administration*

*Boulder, Colorado*

Mr. Ed Papps

*National Center for State Courts*

*Williamsburg, Virginia*

Mr. Geoffrey Polk

*REI Systems, Inc.*

*Annandale, Virginia*

Mr. James Pritchett

*Southwest Alabama Integrated*

*Criminal Justice System*

*Foley, Alabama*

Ms. Catherine Plummer

*SEARCH, The National Consortium*

> *for Justice Information and Statistics*

*Sacramento, California*

Ms. Donna J. Rinehart

*Institute for Intergovernmental*

*Research*

*Tallahassee, Florida*

Mr. Michael J. Roggero

*Missouri Supreme Court*

*Jefferson City, Missouri*

Ms. Monique Schmidt

*Institute for Intergovernmental*

*Research*

*Tallahassee, Florida*

Mr. John Terry

*Institute for Intergovernmental*

*Research*

*Tallahassee, Florida*

Ms. Richelle G. Uecker

*National Association for Court*

*Management*

*Minneapolis, Minnesota*

Mr. Richard Ward

*Bureau of Justice Assistance*

*Washington, DC*

Mr. David G. Walchak

*Criminal Justice Information*

*Services Division*

*Federal Bureau of Investigation*

*Washington, DC*

Mr. John Wandelt

*Georgia Tech Research Institute*

*Federal Bureau of Investigation*

*Atlanta, Georgia*

**GISWG Structure and Overview**

The GISWG is one of four working groups with oversight provided by the
GAC. As such, Chairman Henderson provided an overview of the GAC charge.
The GAC reports to the Assistant Attorney General, OJP, and the U.S.
Attorney General in an advisory capacity. GISWG is not an operational
body and, as an advisory body, the charge is to counsel the U.S.
Attorney General on issues, strategies, and tactics for information
sharing among the justice and public safety communities. The mission is
to improve the administration of justice and protect the nation's public
by promoting practices and technologies for the secure sharing of
justice-related information.

Chairman Henderson noted that the GISWG has continued to evolve and
restructure to meet the needs and requirements of the GAC. He reviewed
the overall GISWG mission, which is to advise Global on its agenda and
to define requirements for the design, development, and implementation
of systems that will support information sharing within the justice and
public safety communities.

Chairman Henderson presented information on the Chairmen's charge for
each of the three reconstituted committees. In the new format, every
GISWG member is assigned to one of the three committees. Instructions
included development of the mission, work plan, decisions, and
recommendations for the upcoming year. In answer to the charge, the
committee chairmen convened break-out groups for the following
committees.

-   The Infrastructure/Framework (IF) Committee

> Mr. John Loverude, Chairman

-   The Justice Standards Registry (JSR) Committee

> Mr. James Pritchett, Chairman

-   The Emerging Technologies (ET) Committee

> Mr. Michael J. Roggero, Chairman

###### Progress of the Justice XML Data Dictionary (JXDD) Effort

Mark Kindl, D. J. Atkinson, and John Wandelt, Georgia Tech Research
Institute (GTRI), provided the group with a presentation on the JXDD,
version 3.0. The demonstration noted the status, design, and development
of JXDD, as well as the schema builder. JXDD provides added
functionality and capabilities that were not available previously. Ken
Gill, Bureau of Justice Assistance (BJA), produced a report on the XML
Metadata Registry and justice namespace issues.

## 

# **Committee Reports to GISWG**

# 

# **Infrastructure Framework (IF) Committee -- John Loverude, Chairman**

Issue One: Business Reference Model (BRM)

-   National Telecommunications and Information Association (NTIA) will
    coordinate the BRM to develop definitions of sub-functions and lines
    of business.

-   NTIA will coordinate the BRM work effort through February 2003. The
    BRM is scheduled for completion by the summer of 2003. It will
    contain 15-30 pages of content, including the introduction. After
    the February meetings, the IF Committee will forward BRM content to
    the Institute for Intergovernmental Research (IIR) to complete
    (editing support).

-   The scope of the BRM will include justice information sharing. It
    will include civil and criminal justice, but it will not include
    public safety and transportation, at this point. Later, the scope
    may be expanded to include public safety.

Issue Two: IF Committee Report

-   Between December 2002 and February 2003, the IF Committee will
    research background and provide documentation on justice networks.

Issue Three: Network Survey

-   Mr. Henderson will report GISWG issues and discussion to the Global
    Executive Steering Committee meeting on January 21, 2003.

## *Emerging Technologies (ET) Committee -- Jim Roggero, Chairman*

The mission is to identify, assess, and characterize emerging
technologies and standards that impact justice information sharing and
make appropriate recommendations.

Issue One: ET Committee Survey

-   The ET Committee will survey Global membership about pressing
    emerging issues and resource implications.

-   GAC members will be participants in the survey.

Issue Two: Justice XML Data Dictionary Schema (JXDDS)/Registry

-   Move forward with next version of XML

-   Address justice namespace recommendations

-   Recommend that a governance structure be in place before JXDDS 3.0
    is implemented

-   Critical operational oversight and maintenance of the JXDDS/Registry

Issue Three: Education/Outreach/Communication

-   Develop a common message that can be provided from a common location
    with regard to the JXDDS 3.0 Registry.

Issue Four: Technical Assistance

-   Recommend that the National Institute of Justice (NIJ) center system
    be used to provide technical assistance regarding implementation of
    JXDDS 3.0.

Issue Five: XML Structure Task Force

-   Continue through the development of JXDDS 4.0.

-   Provide recommendations regarding the priority of implementing
    JXDDS/XML Registry functions.

## 

## *Justice Standards Registry (JSR) -- Jim Pritchett, Chairman*

In support of information sharing, the JSR will propose a life-cycle
governance process for the development, maintenance, and evolution of
information sharing, standards, and technology.

Issue One: Governance Structure

-   Recommend governance structure (life-cycle management model) for
    current and future projects, maintenance, and standards development.

-   Formulate an advisory body by February 1, 2003, to oversee
    development of the life-cycle process.

Issue Two: XML Transition Strategy

-   Recommend a transition plan for JXDD and JXDDS v3.0.

-   Recommend a portal environment to include our current products. This
    would be a uniform interface for all products.

Issue Three: Policies and Practices

-   Recommend policies and practices.

-   IIR will provide support for conference calls and Microsoft Net
    meeting support.

#### GISWG Decisions and Recommendations

1.  Committee Work Plans---GISWG must obtain work plans from the
    committee chairmen. These work plans and timetables must include
    timetables and work activities.

2.  BRM---IF Committee has developed a strategy for addressing the BRM
    within the justice community. GISWG concurs on the approach to
    define the BRM and the long- and short-term plans. Thus, GISWG will
    have a conceptual framework for the broad-based effort. Note that
    this assignment was originally delegated from the GAC.

3.  IF Report---The IF Report provides a basic understanding of justice
    networks and utilizes the ConOps report. The IF Committee will
    research background information and provide documentation on justice
    networks.

4.  Network Survey---Recommend that the ESC Committee establishes a
    temporary working group to collaborate with the Department of
    Homeland Security in the development of the network survey.

5.  Products/Projects---The question that remains is how to move forward
    with the products/projects developed by GISWG and the other Global
    working groups. The greatest risk is in moving from an advisory
    committee into an operational agency. The long-term effectiveness of
    Global is based on institutionalizing products/projects, and we are
    now in a position to make specific recommendations regarding these
    work efforts.

6.  The ET Committee will serve as a reconnaissance group for the
    justice community. The ET Committee will focus on the technology
    layer more than the business layer.

7.  XML Status---GISWG discussed the status of the XML product itself,
    and the direction of new development efforts that are underway. The
    XML effort will continue to move forward.

8.  ET Survey---ET Committee will utilize the Global membership
    associations in a survey process to identify emerging technologies
    and information sharing issues.

#### Future Meetings and Final Thoughts

The next meeting will be held in San Francisco, California, on\
February 17-21, 2003. A subsequent meeting is forecast for the third
week of June.

GISWG has developed a comprehensive and unified message that begins with
a broad conceptual framework about what information sharing is and how
it integrates into the business of justice. GISWG has also collaborated
on the strategy and planning required to transition from the conceptual
framework to a more detailed level. The recommendations noted by the
GISWG are necessary to support information sharing and to exploit
technology in the justice community. These open discussions will clarify
practical issues concerning the sharing of justice information. Having
determined their future course of action, GISWG members stood adjourned.

**Appendix A**

## 

GISWG Plenary Handouts

-   Office of Management and Budget (OMB) Releases New Business
    Reference Model to Improve Agency Management, Press Release 2002-50,
    OMB, July 24, 2002

-   The Business Reference Model Version 1.0, Federal Enterprise
    Architecture Program Management Office, February 2002,
    <http://www.feapmo.gov/fea_downloads.htm>

-   Agency Mappings to the Business Reference Model,
    <http://www.feapmo.gov/fea_downloads.htm>

-   Global Executive Steering Committee and Office of Homeland Security
    Meeting Summary, Washington DC, November 21, 2002

-   Executive summary of the top priority state and local homeland
    security functions and the information required to support those
    functions

-   Draft Justice Community XML Metadata Registry and Component
    Repository, A Problem Statement, BJA, December 13, 2002

-   Draft Strategic Plan for the Development of a Justice Information
    Sharing Registry, Version 1, December 13, 2002

-   Draft Expanding the Justice/Public Safety XML Data Element
    Dictionary/Schema, Val Pietrasiewicz, December 10, 2002

-   The Federal Enterprise Architecture Business Reference Model
    Executive Summary, BJA, September 11, 2002. (IIR)

-   Global Justice Information Sharing Initiative
    Infrastructure/Standards Working Group Agenda, December 17-19, 2002

-   Infrastructure/Standards Working Group Attendee List