**Statement of Work:**

**MGC External Steering Committee Meeting**

**September 25-26, 2007**

[Background:]{.underline} The NHGRI will be holding a Mammalian Gene
Collection (MGC) External Steering Committee (ESC) meeting in September
2007 for which we are seeking contractor support. The purpose of the
meeting is to bring together participants in the MGC program and the MGC
External Steering Committee to discuss the final phase actions of the
MGC project.

The meeting will be held at a yet undetermined location in the
Washington, DC/ Rockville, MD area. The meeting will start at
approximately 6:00 PM EDT on Tuesday September 25^th^, 2007 and will
conclude at approximately 3:00 PM EDT on Wednesday, September 26^th^,
2007. We expect about 70-100 participants total for the meeting.

[Scope of Work:]{.underline} The contractor will provide a range of
support services under this task order. These services will include the
following:

-   Securing conference space and lodging for the meeting in the
    Washington, DC/ Rockville, MD area

    -   Wireless internet in conference space is preferred.

-   Arranging travel and lodging for the sponsored participants.

    -   Approximately 12 domestic travelers will be reimbursed for
        travel, lodging and per diems.

    -   The remaining participants will be paying for their own travel
        and accommodations if required.

-   Arranging for lodging for participants in the same location as the
    meeting conference space.

    -   A total of approximately 12 hotel rooms will be needed for the
        night of September 25^th^.

    -   Approximately 4 hotel rooms will be needed for the night of
        September 26^th^.

-   Coordinating ground transportation to airports and train stations
    when participants arrive and depart.

-   Making food arrangements for the meeting:

    -   Dinner arrangements will need to be made for approximately 10
        people on September 15^th^ at a location near the meeting site.

    -   Light continental breakfast refreshments will be needed for the
        morning of September 26.

    -   A mid-morning coffee break will be needed on September 26^th^.

    -   Lunch arrangements will need to be made for approximately 20
        people on September 26^th^ at the meeting site. Attendees will
        pay for their own lunches.

    -   Light refreshments will be needed for the early afternoon of
        September 26.

    -   Government employees will pay for their own meals at the dinner
        and lunch.

-   Preparing a list of local restaurants (including numbers for
    carry-out and delivery) for attendees.

> []{.mark}

-   Handling pre-meeting registration and preparation of the participant
    lists for distribution at the meeting.

-   Preparing pre-event emails, meeting materials, and even aids such as
    name badges, table tents, and directional signs.

-   Providing on-site support for the workshop and meeting, including
    registration. The contractor will need to be on-site during the
    meeting.

-   Determining the AV needs of selected participants and facilitating
    on-site AV support during the meeting.

-   Serving as a point-of-contact for all participants to answer
    questions regarding the event logistics.

Point of Contact:

Cristen Robinson

National Human Genome Research Institute, NIH

5635 Fishers Lane Suite 4076, MSC 9305

Bethesda, Maryland 20892-9305 (regular mail)

Rockville, Maryland 20852 (courier/overnight service)

301.435.5540  phone

301.480.2270  fax

<robinsoncr@mail.nih.gov>