# ![](media/image1.png){width="0.9270833333333334in" height="1.5131944444444445in"}IAE Quarterly Newsletter January 2006

 Welcome to the inaugural edition of The Quarterly IAE Newsletter --
Your source for news, updates, and information about the Integrated
Acquisition Environment E-Gov Initiative. Since 2002, IAE has been
collaborating across the Federal Government to promote competition,
integrity, and efficiency throughout the federal acquisition life cycle.
The FAR now incorporates use of IAE systems, and to date IAE has
successfully launched or expanded 10 centralized shared systems. IAE
seeks to ensure that the federal acquisition community and its partner
vendors have a shared services environment providing fair opportunity
and transparency.

 Please visit **www.acquisition.gov** to access all IAE systems and for
additional information and resources for the federal acquisition
community and its business partners. This site grants immediate access
to the shared systems and tools that help you conduct business more
efficiently. It is also your source for up-to-date information about
regulations, systems and training. Check out Changes in Progress and IAE
FAQs.

 If you are new to IAE, don't let the acronyms throw you. A complete
list of acronyms and associated web sites is available at
http://acquisition.gov/acronyms_urls.cfm.

 There have been some staffing changes at IAE that former team members
may find of interest. Tom Dumouchelle was promoted to Vice President at
SiloSmashers of Fairfax, VA and Annette Shinafelt was tapped to fill his
position. Ken Sall has moved on and IAE's new XML expert is Chuck Hince.
Tim Cousar, Budget and Finance Analyst moved to another project and his
position is being filled by John Darnell.

 Over the next few months, Teresa Sorrenti and Earl Warrington are
visiting every Senior Procurement Executive of the 24 CFO Act Agencies.
The purpose of the visit is to have a frank discussion on what the
experiences with the various components of IAE have been. Other
interested parties are invited to attend such as Bureau Procurement
staff, System Administrators, etc. This is intended to be an opportunity
for the Senior Procurement Executive to educate IAE on the agency\'s use
of IAE services. If your agency would like to schedule a visit, send an
email request to integrated.acquisition@gsa.gov.

What's Happening at IAE

Headlines 2005-2006

CCR

FY 2005

Implemented interface with the SBA for authoritative source validation

-   Certified HUBZone firms

-   Certified 8(a) firms

-   Certified Small Disadvantaged Businesses

-   Calculated Business Size status per NAICS

FY 2006

IRS TIN matching implemented for all new registrants and renewals (see p
4)

D&B updates to add prior DUNS (April)

ORCA

FY 2005

Won the E-Gov Institute\'s Pioneer Award

Began using XML to obtain CCR information on a real-time basis to
eliminate the delay between registering in CCR (or making changes) and
entering ORCA

FY 2006

Outbound XML to provide agency Contract Writing Systems with
transactions for Reps and Certs real-time scheduled for June 06

EPLS

FY 2005

Completed preliminary matches with D&B to facilitate incorporation of
DUNS numbers under new contract awarded December (see p 4)

eSRS

FY 2006

Launched 10/28/05

Stats as of 1/06:

-   1,642 agency contacts registered

-   4,858,298 hits

-   4,028 individual and summary subcontracting reports entered

Press release issued by SBA 11/1/05
(http://acquisition.gov/articles.cfm)

See p 3 for more stats

FBO

FY 2006

New contract awarded 12/05; awaiting protest resolution

Transition team convening in Spring

FedTeDS

Change to the FAR to cover use of FedTeDS approved by the CAAC and DAR
Councils. Final rule to be issued by OMB. (FAR Case 2004-007)

WDOL

FY 2005

2005 Intergovernmental Solutions Awards Finalist from American Council
for Technology

8/05, DOL published final rule in Federal Register authorizing use
[www.acquisition.gov/whats_new.cfm](../www.acquisition.gov/whats_new.cfm)

FY 2006

FAR change expected

FPDS-NG

FY 2005

Generated Small Business Goaling Report for FY 2004 to SBA (see p 5)

45,000 government users

8,000 public users

Added National Interest field to flag items such as Hurricane Katrina
relief (see p 5)

FY 2006

New reports software will be phased in

ART (Acquisition Requirements Team)

FY 2005

Team established under joint sponsorship by CFO and CAO

FY 2006

Team published draft requirements (see p 3)

IGTE

FY 2005

Prototype ended by OFFM 7/05 and responsibility transferred to CFO
Council

FedReg

FY2005

CFO Council indicated they will continue to require registration for
intra governmental transactions

FY2005

Search and extracts will be consolidated with CCR

## 

## 

## ![](media/image12.png)

##  IAE Updates

By January 2006, stats on the IAE systems increased significantly and
continue to grow.

-   403,000 vendors in CCR

-   42,360 representations and certifications in ORCA

-   3,793,095 federal civilian contract actions submitted to FPDS-NG in
    2004; 1,585,082 in 2005 YTD

-   EPLS averaging 1.6 million hits per month

-   116,000 active procurement documents posted on FBO

Acquisition Requirements Team

Since March, 2005 the Acquisition Requirements Team (ART) has been
working on developing a set of mandatory government-wide system
requirements that all commercial acquisition/contract writing COTS
packages will have to satisfy in order to qualify for Federal agency
use, including interfaces with finance systems. The team also surveyed
relevant vendors in order to gather information that can be used to
classify available products in terms of their general architecture and
existing technical capabilities. The ART work culminated in the Jan 6,
2006 pre-public release of an initial "Internal Draft of the Acquisition
System Requirements" for CAOC and CFOC comments. Once comments have been
vetted, an exposure draft will be released to the public for comment.

IAE Performance Team

The IAE Performance team was formed to redesign the process of
collecting and sharing contractor performance data. In January 2006, the
team completed draft guidelines entitled "Contractor Performance in the
Acquisition Process." The guide is designed to help agencies know their
role in addressing and using contractor performance information. It
addresses the types of performance information which exists, resources
for finding the data, and standards to employ. It discusses best use of
performance data throughout the acquisition process, from the pre-award
and planning phase, through source selection and into contract
evaluation. A FAR change has also been drafted

EPLS

In December, GSA awarded Information Sciences Corporation of Silver
Spring, MD the contract to develop, operate, enhance, support, manage
and run the new Excluded Parties List System (EPLS). The \$5.9 million
contract has a base period of two years with the potential of earning
three one-year options and will be managed by the Office of the Chief
Acquisition Officer's IAE Project Team. The new EPLS will provide
enhanced searching, reporting and downloading capabilities with
additional features and functionalities as expressed by the user
community. Primary among these will be making Dun & Bradstreet numbers
(DUNS) mandatory to facilitate searches and allow interface with the
CCR.

TIN

On October 30, 2005, CCR began validating the Taxpayer Identification
Number and Taxpayer Name (TIN) of each new and updating CCR registrant
with the Internal Revenue Service (IRS) records in order to improve data
accuracy in the federal procurement system. Registrants must indicate
consent at the time of registration.

The Civilian Agency Acquisition Council and the Defense Acquisition
Regulations Council have proposed to amend the FAR Regulations to
include the validation of the TIN with the IRS. Comments from the public
were invited per FAR Case 2005-007 in the Federal Register on October
19, 2005.

eSRS

On October 28, 2005 SBA and IAE announced the launch of eSRS (Electronic
Subcontracting Reporting System), a new system to streamline reporting
of small business subcontracting activity on large federal prime
contracts. This web-based tool provides agencies with immediate access
to analytical data on subcontracting performance. The eSRS eliminates
submission of paper SF 294s and 295s, Individual Subcontracting Reports,
and Summary Subcontracting Reports, and replaces them with electronic
versions. Contractors no longer have to enter and compute data manually
and distribute multiple paper reports to agencies. Contract data must
first be entered accurately into FPDS-NG in order to process
subcontracting reports through eSRS. All civilian federal agencies,
contracting officers, prime contractors, and large subcontractors can
register at [www.esrs.gov](http://www.esrs.gov/) and begin using eSRS.
Register for weekly web training sessions at www.esrs.gov. Read the
press release at http://acquisition.gov/articles.cfm

Goaling Report

Robert Burton, Associate Administrator, OMB Office of Federal
Procurement Policy issued a memorandum to the federal acquisition
community on October 27, 2005 stating that they are no longer required
to submit small business procurement data manually to SBA. This is in
response to FPDS-NG's successful delivery of the Small Business Goaling
Report for FY 2004. Next year's FY2005 report will be based solely on
the data pulled from FPDS-NG.

Hurricane Katrina's Impact

The Fall 2005 GSA Acquisition Workforce Forum featured the article
"Hurricane Katrina's Impact on IAE Systems" on page 2. You can access
the article at: **http://acquisition.gov/articles.cfm**. FPDS-NG posted
a daily file of hurricane support contracts within a few weeks of
Katrina. Following Hurricanes Rita and Wilma, the need to identify to
which disaster contract actions were applied became obvious. FPDS-NG
responded by incorporating a new field to flag and identify contracts
for such special efforts.

IGTE

Effective July 31, 2005, the Office of Management and Budget terminated
the Intragovernmental Transaction Exchange (IGTE) system. The system had
been utilized by several agencies to conduct transactions for payment of
both rent and IT services. Those agencies reverted back to entering
intra-governmental buy/sell transactions directly into IPAC. The Chief
Financial Officers (CFO) Council created a sub-committee for
intragovernmental transactions, under the Financial Statement
Acceleration Committee, chaired by Mary Sally Matiella. The committee
has the responsibility for determining what changes to Business Rules,
IPAC or other requirements, may improve the intra-governmental process.
The FedReg, or Federal Agency Registration System
(<https://www.bpn.gov/far>), will continue to operate. For more
information, please contact Mary Sally Matiella, CFO, USDA Forest
Service, 202-205-1784.

![](media/image13.png)

 What's been written about IAE

Visit **www.acquisition.gov** to follow media coverage, newsletters and
news releases on IAE systems. Recent stories include: Winter 2006, GSA
Acquisition Workforce Forum Newsletter *EPLS:* *Identifying Suspended
and Debarred Companies and Individuals* on page 18. You can read it at
http://acquisition.gov/articles.cfm

*We welcome any comments or suggestions on this newsletter. Please
contact IAE at integrated acquisition@gsa.gov.*