**[E-308 Documentation]{.underline}**

Security:

+----------------------------+----------+----------+---------+-------+
|                            | En       | Crew     | CLA     | FOS   |
|                            | umerator | Leader   |         |       |
+----------------------------+----------+----------+---------+-------+
| ### Enter E-data on HHC    |          |          |         |       |
+----------------------------+----------+----------+---------+-------+
| ### Approve, disapprove, m |          |          | [^1]    |       |
| odify E-data for employees |          |          |         |       |
+----------------------------+----------+----------+---------+-------+
| Transmit E-data to DAPPS   |          |          |         |       |
+----------------------------+----------+----------+---------+-------+
| Review E-308C, Hours and   |          |          |         |       |
| Expenses Tracking Summary  |          |          |         |       |
+----------------------------+----------+----------+---------+-------+
| Receive and view E-308C,   |          |          |         |       |
| Detail Employee Report     |          |          |         |       |
+----------------------------+----------+----------+---------+-------+

## 1 -- Displace only for CLA

**E-308, Daily Pay and Work Record**

Name, ID populates when entering this first screen

provide drop-down calendar and display DAY when full date is entered

drop-down list of available codes

+------------------+---------------------------------------------------+
| Date worked ▼    | xx/xx/xx                                          |
+------------------+---------------------------------------------------+
| Task code ▼      | xxx                                               |
+------------------+---------------------------------------------------+
| Reg              | x.xx                                              |
+------------------+---------------------------------------------------+
| Trn              | x.xx                                              |
+------------------+---------------------------------------------------+
| Ovt              | xx.xx (provide a pop-up text box to enter name of |
|                  | approver)                                         |
+------------------+---------------------------------------------------+
| Miles            | xxx                                               |
+------------------+---------------------------------------------------+
| Telephone        | xx.xx                                             |
+------------------+---------------------------------------------------+
| Other            | xx.xx (provide a pop-up text box to enter         |
|                  | description)                                      |
+------------------+---------------------------------------------------+
| Per diem         | xxx.xx (provide a pop-up text box to enter name   |
|                  | of approver)                                      |
+------------------+---------------------------------------------------+
| Time worked      | xx:xx (am/pm)                                     |
|                  |                                                   |
| Start time1      |                                                   |
+------------------+---------------------------------------------------+
| End time1        | xx:xx (am/pm)                                     |
+------------------+---------------------------------------------------+
| Start time2      | xx:xx (am/pm)                                     |
+------------------+---------------------------------------------------+
| End time2        | xx:xx (am/pm)                                     |
+------------------+---------------------------------------------------+
| Start time3      | xx:xx (am/pm)                                     |
+------------------+---------------------------------------------------+
| End time3        | xx:xx (am/pm)                                     |
+------------------+---------------------------------------------------+
| Start time4      | xx:xx (am/pm)                                     |
+------------------+---------------------------------------------------+
| End time4        | xx:xx (am/pm)                                     |
+------------------+---------------------------------------------------+
| Start time5      | xx:xx (am/pm)                                     |
+------------------+---------------------------------------------------+
| End time5        | xx:xx (am/pm)                                     |
+------------------+---------------------------------------------------+
| Points of travel | (text box)                                        |
+------------------+---------------------------------------------------+
| Remarks          | (text box)                                        |
+------------------+---------------------------------------------------+

## I certify that this information is true and correct to the best of my knowledge.

> Yes No Cancel

1.  Place this statement at the bottom of the E-308 data entry screen:
    *I certify that this information is true and correct to the best of
    my knowledge.* Provide 3 action buttons: Yes, No, and Cancel. If the
    user selects YES, attach the e-signature and save the E-308 data
    then the return the user to the E-308 Program menu. (The E-308 will
    be saved and available until it is transmitted to the supervisor for
    approval. The user must have the capability to return to this saved
    E-308 data and edit entries and save again until transmission
    occurs. Upon each save, always apply a new e-signature.) If the user
    selects NO, return the user to the E-308 fields to edit. If the user
    selects CANCEL, return the user to the E-308 Program menu.

```{=html}
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1.  If the user wants to enter an additional E-308, he'll have to start
    at the E-308 Program menu page.

**Edits:**

1.  Reject E-308 dated for the future; provide error message and allow
    for correction.

2.  Regular/training time and regular/training time with night
    differential cannot exceed eight hours in a day; provide error
    message and allow for correction.

3.  If other expenses are claimed, prompt the user for type of expense
    to insert into a text field.

4.  Flag all expenses over \$5 and provide a warning to the user stating
    that a receipt must be submitted before payment can be processed.
    Provide a text box for the 'Other' expenses field only so the user
    can enter a description of the 'Other' expense.

5.  When date worked is entered, day worked is auto populated.

6.  An employee will have to attest whenever they make changes to their
    timesheet, and the changes are limited to those timesheets done
    prior to transmission.

7.  Negative entries cannot be made on the HHC.

8.  Provide an error message to the user if total regular and/or
    training hours exceed 8 hours daily. Message should include
    instructions to direct the user to use the overtime field for those
    hours exceeding 8. Also provide a text box for the user to enter the
    approver's name when overtime hours are entered. Make this text box
    mandatory when OT hours are entered.

9.  Time must be rounded to the nearest quarter-hour (use a drop down
    box that displays quarter-hours to select from).

10. Payrolls prior to the current payroll are treated like new payroll
    when entering them on the HHC.

# Supervisor Review

# Review of Daily Hours and Expenses

  ------------------------------- ---------------------------------------
  Employee                        45287954 Unger, Felix

  Date worked                     xx/xx/xx

  Task code                       xxx

  Reg                             x.xx

  Trn                             x.xx

  Ovt                             x.xx

  Times worked                    xx:xxa to xx:xxp ▼

  Miles                           xxx

  Points of travel                (text) ▼

  Phone                           xxx.xx

  Other                           xxx.xx

  Per diem                        xxx.xx

  Remarks                         (text) ▼
  ------------------------------- ---------------------------------------

Agree Disagree Edit Cancel

Editable fields are in Yellow.

## Any field that is edited requires a reason.

## The Edits for the changes a supervisor can make are the same as the enumerator. 

##  E-308C, Hours and Expenses Tracking Summary (Supervisors only) For dispay only

## name is the link to E-308C, Detail Employee Report this date changes to show last 7 days Scroll bar

+-----------+--------------+-----------+-----+-----+-------+-------+---+
| #         |              |           |     |     |       |       |   |
| # E-308C, |              |           |     |     |       |       |   |
|  Hours an |              |           |     |     |       |       |   |
| d Expense |              |           |     |     |       |       |   |
| s Trackin |              |           |     |     |       |       |   |
| g Summary |              |           |     |     |       |       |   |
|           |              |           |     |     |       |       |   |
| ## From   |              |           |     |     |       |       |   |
|  xx/xx/xx |              |           |     |     |       |       |   |
| xx Thru x |              |           |     |     |       |       |   |
| x/xx/xxxx |              |           |     |     |       |       |   |
+-----------+--------------+-----------+-----+-----+-------+-------+---+
| #         | ## CLD xxxx  | ## Week   | ##  | *   | **    | **    |   |
| # Empl ID |              | ly Produc | Reg | *Tr | Ovt** | Mil** |   |
|           |              | tion Rate |     | n** |       |       |   |
+-----------+--------------+-----------+-----+-----+-------+-------+---+
| ##        | ## Butle     | ##        | ##  | xx  | xx.xx | xxx   |   |
|  69870541 | r, James B.  |           |  xx | .xx |       |       |   |
|           |              |           | .xx |     |       |       |   |
+-----------+--------------+-----------+-----+-----+-------+-------+---+
| ##        | ## Latin     | ##        | ##  | xx  | xx.xx | xxx   |   |
|  69850412 | o, Lawrence  |           |  xx | .xx |       |       |   |
|           |              |           | .xx |     |       |       |   |
+-----------+--------------+-----------+-----+-----+-------+-------+---+
| ##        | ## Lo        | ##        | ##  | xx  | xx.xx | xxx   |   |
|  69770548 | ng, Harry N. |           |  xx | .xx |       |       |   |
|           |              |           | .xx |     |       |       |   |
+-----------+--------------+-----------+-----+-----+-------+-------+---+
| #         | ## Mad       | ##        | ##  | xx  | xx.xx | xxx   |   |
| # 4587945 | ison, Oscar  |           |  xx | .xx |       |       |   |
|           |              |           | .xx |     |       |       |   |
+-----------+--------------+-----------+-----+-----+-------+-------+---+
| ##        | ##           | ##        | ##  | xx  | xx.xx | xxx   |   |
|  45807025 | Moore, Coco  |           |  xx | .xx |       |       |   |
|           |              |           | .xx |     |       |       |   |
+-----------+--------------+-----------+-----+-----+-------+-------+---+
| ##        | ## Taylo     | ##        | ##  | xx  | xx.xx | xxx   |   |
|  98074562 | r, James T.  |           |  xx | .xx |       |       |   |
|           |              |           | .xx |     |       |       |   |
+-----------+--------------+-----------+-----+-----+-------+-------+---+
| ##        | ## Tay       | ##        | ##  | xx  | xx.xx | xxx   |   |
|  45987063 | lor, Sheila  |           |  xx | .xx |       |       |   |
|           |              |           | .xx |     |       |       |   |
+-----------+--------------+-----------+-----+-----+-------+-------+---+
| ##        | ## Unge      | ##        | ##  | xx  | xx.xx | xxx   |   |
|  13254074 | r, Felix A.  |           |  xx | .xx |       |       |   |
|           |              |           | .xx |     |       |       |   |
+-----------+--------------+-----------+-----+-----+-------+-------+---+
| ##        | ## White     | ##        | ##  | xx  | xx.xx | xxx   |   |
|  10020547 | , Sidney C.  |           |  xx | .xx |       |       |   |
|           |              |           | .xx |     |       |       |   |
+-----------+--------------+-----------+-----+-----+-------+-------+---+

##  

1.  Data for this report shall be obtained from a combination of
    approved 308 data and unapproved data that has not had it through
    the approval process yet. This includes enumerators, crew leader
    assistants, FOS, and crew leaders.

2.  Hours that have not been approved will be notated so the supervisor
    knows those hours are subject to change.

3.  The report represented a total for the last 7 'rolling' calendar
    days.

4.  Display the dates of the last 7 calendar days in the title area of
    the report.

5.  Sort the report by employee name.

6.  Field supervisors (crew leader, FOS, CLA) should be able to click on
    the 'employee's name' to access the E-308C, Detail Employee Report.
    See Exhibit 2.

7.  Place a scroll bar at the side of screen to allow user to scroll
    from top to bottom. Display ALL employees in the crew leader
    district. There could be as many as 25 employees in one CLD.
    Whatever the number, ALL employees should be displayed.

8.  When finished viewing, allow user to EXIT and return to the E-308
    Program menu.

***EXHIBIT 2: E-308C, Detail Employee Report***

this date changes to show last 7 days

+----------------+-------+-----+-----+-----+-----+-----+-----+-----+
| ##  E-         |       |     |     |     |     |     |     |     |
| 308C, Detail E |       |     |     |     |     |     |     |     |
| mployee Report |       |     |     |     |     |     |     |     |
|                |       |     |     |     |     |     |     |     |
| **From         |       |     |     |     |     |     |     |     |
| xx/xx/xxxx     |       |     |     |     |     |     |     |     |
| Thru           |       |     |     |     |     |     |     |     |
| xx/xx/xxxx**   |       |     |     |     |     |     |     |     |
+----------------+-------+-----+-----+-----+-----+-----+-----+-----+
| ## CLD xxxx    | ##    | *   | *   | *   | *   | *   | #   | ### |
|                |  Type | *mo | *mo | *mo | *mo | *mo | ##  |  mo |
|                |       | /da | /da | /da | /da | /da | mo/ | /da |
|                |       | da  | da  | da  | da  | da  | da  |  da |
|                |       | y** | y** | y** | y** | y** | day | y { |
|                |       |     |     |     |     |     |  {# | #mo |
|                |       |     |     |     |     |     | mod | da- |
|                |       |     |     |     |     |     | a-d | day |
|                |       |     |     |     |     |     | ay  | -1  |
|                |       |     |     |     |     |     | .lo | .lo |
|                |       |     |     |     |     |     | go} | go} |
+----------------+-------+-----+-----+-----+-----+-----+-----+-----+
| ## White, Sidn | ## r  | x   | x   | x   | x   | x   | x   | x   |
| ey C. 10020547 | eg tr | .xx | .xx | .xx | .xx | .xx | .xx | .xx |
|                | n ovt | x   | x   | x   | x   | x   | x   | x   |
|                |  mil  | .xx | .xx | .xx | .xx | .xx | .xx | .xx |
|                |       | x   | x   | x   | x   | x   | x   | x   |
|                | Daily | .xx | .xx | .xx | .xx | .xx | .xx | .xx |
|                | Produ | xxx | xxx | xxx | xxx | xxx | xxx | xxx |
|                | ction |     |     |     |     |     |     |     |
|                | Rate  |     |     |     |     |     |     |     |
+----------------+-------+-----+-----+-----+-----+-----+-----+-----+

1.  When supervisors and CLA click on the 'employee's name' from the
    E-308C, Hours and Expenses Tracking Summary report (Exhibit 1), the
    above report should be displayed. Whatever name is cliked on, that
    should be the name at the top of the report with the remaining
    employees listed below and above that name in alpha order. To
    illustrate, if I click on the name Harry N. Long, make Mr. Long
    appear at the top of the report and all other employees appear
    either above or below his name in alpha order. The supervisor can
    stay in this view and use the scroll bar to see other employees
    rather than toggle back to the E-308C main report to click on
    another name.

2.  This E-308C, Detail Employee Report should not be prepared for the
    FOS position. Only prepare for enumerators, crew leader assistants,
    and crew leaders.

3.  Display the dates of the last 7 calendar days in the title area of
    the report.

4.  Format the data by employee LAST name, FIRST name, middle initial,
    followed by the employee ID....e.g., White, Sidney C. 10020547.

5.  Allow the user to scroll up and down while in this report.

6.  When finished viewing, allow user to Exit and return to the E-308
    Program menu.

[^1]: Crew Leader Assistants (CLA) may VIEW only. Do not allow CLA to
    approve or certify E-308 submissions from employees.