4310.5 REV-2

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CHAPTER 1. INTRODUCTION

1-1 General Policy Statement. The purpose of the Single Family Property

Disposition (SFPD) Program is to reduce the inventory of acquired

properties in a manner that expands home ownership opportunities,

strengthens neighborhoods and communities, and ensures a maximum

return to the mortgage insurance fund. (24 CFR 291.1)

1-2 FHEO Policy.

A. General. All contracting, occupancy, rental, and sales

activities referred to in this handbook must be conducted

without regard to race, color, creed, religion, sex, national

origin, age, familial status, or disability. Beyond these

requirements, it is HUD\'s policy to strengthen the

participation of minority and women-owned businesses in all

programs and activities of the Department.

B. Contracting. It is HUD\'s policy to award a fair portion of its

total contracting activity to small business, small

disadvantaged business, labor surplus area concerns, minority

business enterprises, and women-owned business. Detailed

information and guidance on all socioeconomic programs which

impact contracting activity is contained in Chapter 3 of HUD

Handbook 2210.3., Procurement Policies and Procedures.

1-3 Handbook Organization.

A. Overview. This handbook incorporates processing and fiscal

requirements for SFPD activities. Previously, information

relating to fiscal procedures for SFPD activities was contained

in separate handbooks. As a single reference source for Field

Office staff, this handbook focuses on the major stages of the

SFPD program.

B. Objectives. The objectives of this handbook are to:

1\. Provide a comprehensive handbook to reflect SFPD program

policy and processing requirements.

2\. Stress the importance of internal control procedures as an

integral part of SFPD processing.

3\. Incorporate fiscal procedures applicable to SFPD

processing.

4\. Indicate the interrelationship of SFPD processing

procedures and the Single Family Accounting Management

System (SAMS) processing requirements.

5\. Provide clear statements of SFPD policy for Field Office

staff.

1-4 Overview of HUD\'s Property Disposition Program

A. Program Description.

1\. The Department acquires single family properties

(one-to-four family residential units) as a result of

foreclosure of FHA-insured mortgages or special

acquisitions as described in Chapter 3. Following

foreclosure, mortgage lenders have the right to deed the

properties to HUD in exchange for the mortgage insurance

benefits.

2\. SFPD\'s activities are largely decentralized, with Field

Offices having day-to-day responsibility for individual

properties. The Office of Insured Single Family Housing,

Single Family Property Disposition Division (SFPDD), is

responsible for the development of policies and procedures

for the management and sale of properties. The Office of

Mortgage Insurance and Accounting, Real Property Branch,

is

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responsible for the development of fiscal and internal

controls, policies, and procedures. Information needed to

track the status of each property and the financial

results of the disposition are recorded and maintained in

SAMS.

3\. Upon acquisition, properties are assigned to property

managers i.e., Real Estate Asset Managers (REAMs) , and

an appraisal is ordered. If properties require repair,

such work is performed by private contractors. When the

properties are ready for sale, they are generally offered

on an open listing, subject to a 10-day competitive sealed

bidding period.

4\. The Department also participates with local government

agencies and approved nonprofit organizations in support

of their housing programs. These groups may purchase on a

non-competitive basis and receive a discount off the fair

market value. Newspapers, magazines, radio, television,

and other media are utilized to advertise the Department\'s

properties. Professional advertising support by a

national contractor is also provided.

5\. Real estate brokers are actively encouraged to participate

in the Department\'s SFPD program. Private closing agents

are contracted to perform the settlements.

B. SAMS supports the Field Office and Headquarters staff in the

performance of their roles and provides financial information

needed by the Real Property Branch (RPB), Office of Mortgage

Insurance Accounting and Servicing (MIAS), to manage, record,

and reconcile accounting transactions.

1-5 Property Disposition Responsibilities

A. Headquarters.

1\. The Single Family Property Disposition Division (SFPDD)

develops and interprets policies and procedures for the

management and sale of single family properties acquired

by the Department or in the Department\'s custody, in

accordance with SFPD program requirements. SFPDD reviews,

analyzes, and evaluates the effectiveness of various

programs and disposition techniques being used by Regional

and Field Offices and initiates corrective actions as

necessary to strengthen the program\'s efficiency,

effectiveness, and internal controls. Responsibilities

also include oversight of Field Office performance in

carrying out Property Disposition objectives and meeting

performance goals. SFPDD also analyzes and develops

enhancements in conjunction with inventory management and

internal control initiatives.

2\. Real Property Branch (RPB), Office of Mortgage Insurance

Accounting and Servicing (MIAS). Within the FHA

Comptroller\'s Office, MIAS ensures the establishment and

maintenance of subsidiary accounts for recording and

reporting all accounting information concerned with the

acquisition, management, and sale of acquired single

family properties, in accordance with SFPD program

requirements.

RPB also processes requests for financial adjustments to

SAMS and monitors Field Office performance in cash

management and internal control practices, in particular

for the reconciliation of sales proceeds with data on the

Form HUD-1, Settlement Statement. In this capacity, the

RPB develops SAMS enhancements, fiscal and other internal

control policies, and conducts on-site technical

assistance and monitoring visits.

3\. The Office of the Chief Financial Officer is responsible

for recommending policy and monitoring the financial

management activities of the Department.

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B. Regions.

1\. Regional Offices of Housing monitor the performance of

each Field Office in their jurisdiction to ensure program

compliance, provide assistance in resolving discrepancies,

and oversee field management goals.

2\. The Regional Contracting Division (RCD) in Administration

has overall responsibility for the award and

administration of contracts in each Region. In some

instances, contracting authority has been delegated to

specific Housing/Field Office personnel. In those

instances, the RCD is available to provide technical

assistance in dealing with particular procurement problems

such as solicitation development, bid/proposal evaluation,

dealing with protests and appeals, contract terminations,

etc. When contracting authority has been delegated, the

RCD still retains responsibility and accountability for

all contracting within the Region.

3\. The Regional Comptroller (RC) is responsible for advising

the Regional Administrator and Field Office staff on

financial management matters, including administering the

Regional Office accounting and financial management

systems. The RC is also responsible for evaluating all

financial management activities at the regional level,

with line authority over accounting operations. The RC

supervises the Regional Accounting Directors and has the

functional responsibility for internal control and audit

resolution.

4\. Field Offices are responsible for ongoing management,

marketing, sales, and closing of acquired properties under

their jurisdiction. The overall director of Property

Disposition (PD) at the local level is the Field Office

Manager, under the general direction of the Regional

Administrator.

Field Offices are required to use the procedures in this

handbook and are encouraged to develop and recommend for

Headquarters\' approval new or experimental programs as

needed.

5\. Real Estate Asset Managers (REAMs) are responsible for

providing day-to-day property management functions and

ensuring that properties are maintained in a clean and

presentable condition throughout HUD\'s ownership.

6\. Other contractual services include closing agents who are

under contract with the Department to perform sales

closings and to ensure that the Department receives sales

proceeds and properly completed closing documents in a

timely manner. Independent appraisers are also under

contract with the Department to provide an appraisal on

each newly-acquired property.

1-6 Matrix of Responsibilities. A Single Family Property Disposition

Responsibility Matrix is attached as an exhibit at the end of this

chapter. This matrix reflects functions and activities covered in

each chapter of the handbook.

1-7 Procurement Policy. The award and administration of all HUD

procurement contracts must comply with the following system of

guidance. Because the Single Family Property Disposition program

relies heavily on contractor-provided services, contracting methods

and procedures are discussed throughout portions of this handbook.

This handbook, however, is not intended to serve as a definitive

source of procurement policy. Field Office staff acting as

contracting officials should consult the appropriate source of

official guidance when specific contracting issues arise.

A. The Federal Acquisition Regulation (FAR: 48 CFR Chapter 1);

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B. The HUD Acquisition Regulation (HUDAR: 48 CFR Chapter 24);

C. HUD Handbook 2210.3, Procurement Policies and Procedures;

D. HUD Handbook 2210.13, Government Technical Representative; and

E. HUD Handbook 2210.16, Regional Contracting.

1-8 Summary of Legislative References and Regulations.

A. National Housing Act (P. L. 479, 73rd Congress)

B. Demonstration Cities and Metropolitan Development Act of 1966

(P. L. 89-754)

C. Fair Housing Act (formerly Title VIII of the Civil Rights Act

of 1968)

D. Privacy Act of 1974 (P. L. 93-579)

E. Truth in Lending Act (P. L. 90-321)

F. Robert T. Stafford Disaster Relief and Emergency Assistance Act

(P. L. 93-288 as amended by P. L. 100-707)

G. Cranston-Gonzalez National Affordable Housing Act (P. L.

101-625)

H. Section 3 of the Housing and Urban Development Act of 1968, as

amended

I. 24 CFR Part 17 Subpart C - Procedures for the Collection of

Claims by the Government

J. 24 CFR Part 24 - Debarment, Suspension and Limited Denial of

Participation

K 24 CFR Part 50 - Protection and Enhancement of Environmental

Quality

L. 24 CFR Part 51 - Environmental Criteria and Standards

M. 24 CFR Part 100 - Discriminatory Conduct under the Fair Housing

Act

N. 24 CFR Part 109 - Fair Housing Advertising

O. 24 CFR Part 121 - Collection of Data

P. 24 CFR Part 200 Subpart O - Lead-Based Paint Poisoning

Prevention

Q. 24 CFR Part 291 - Disposition of HUD-Acquired Single Family

Property

R. 24 CFR 203.375 through 203.382 - Condition of Property

S. 24 CFR 203.385 through 203.391 - Property Title Transfers and

Title Waivers

T. 24 CFR 203.670 through 203.685 - Occupied Conveyance

U. FAR; 48 CFR Chapter 1 - Federal Acquisition Regulation

V. HUDAR; 48 CFR Chapter 24 - HUD Acquisition Regulation

W. Handbook 1900.25 REV-3, Delinquent Debt Collection Handbook

X Handbook 2000.3 REV-3, Office of Inspector General Activities

Y. Handbook 2210.3 REV-3, Procurement Policies and Procedures

Z. Handbook 2210.13 REV-3, Government Technical Representative

Handbook

AA. Handbook 2210.16 REV-4, Regional Contracting Handbook

AB. Handbook 4165.1, Endorsement for Insurance for Home Mortgage

Programs

AC. Handbook 4240.4, Home Mortgage Insurance\...Disaster Victims

AD. Handbook 2210.16, Regional Contracting Handbook

AE. Handbook 4330.1, Administration of Insured Home Mortgages

AF. Handbook 4330.4, FHA Single Family Insurance Claims

AG. Handbook 4905.1, Requirements for Existing Housing - One to

Four Family Living Units

AH. SAMS User Handbook

1-9 Financial Systems Interfaces

A. Single Family Accounting Management System (SAMS). SAMS is the

Department\'s automated system for management, processing, and

monitoring of acquired and custodial single family properties.

SAMS is designed to facilitate and monitor the processing of

single family properties through the disposition process and to

perform a variety of accounting functions related to SFPD

activities. SAMS tracks the receipt of title evidence,

compliance with lead-based paint requirements, contractor

performance, and other

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program management information. For financial management, SAMS

records accounting information regarding tax payments, other

accounts payable, cash disbursements and collections, and

provides general accounting information. This information can

be used to evaluate the effectiveness of financial management

decisions concerning SFPD activities for the Department. The

ten Disposition Monitoring steps are as follows:

1\. Step 1 - Property Acquisition. Recording information from

the Single Family Application for Insurance Benefits, Form

HUD-27011, or through other means of acquisition,

establishes a case in Step 1. Also included in Step 1 are

properties with Secretary-held mortgages for which

preservation and protection activities are being

performed.

2\. Step 2 - Receipt of Property Condition Reports. Entry of

appraisal data from the REAM moves a case to Step 2.

3\. Step 3 - Disposition Program Approved. Recording the

approval of the disposition program moves a case to Step

3\. Depending upon the disposition program, cases will

then move automatically to Step 4 (Repairs) or Step 5

(Ready to List). Properties \"Held-Off Market\" remain in

Step 3.

4\. Step 4 - Repairs. Cases enter this step from Step 3, if

the disposition program requires repairs.

5\. Step 5 - Ready to List. Properties are ready to list for

sale.

6\. Step 6 - Listed for Sale. Selection of \"Select for List

for Sale\" and \"Move to List for Sale\" data screens moves a

case to Step 6.

7\. Step 7 - Preliminary Acceptance of Sales Offers. This

step is an optional screen. It can be used to remove a

case from Step 6, but does not require the entry of

purchaser information.

8\. Step 8 - Sales Offer Accepted. Recording the accepted

offer, including purchaser and selling broker information,

moves a case to Step 8.

9\. Step 9 - Sales Closing Package Received. A case is moved

to Step 9 when the closing package data (HUD-1) is entered

into SAMS.

10\. Step 10 - Sale Closed and Reconciled. Cases are moved to

Step 10 following the reconciliation of the HUD-1 data

with the funds received by the Department of the Treasury

(Treasury).

B. Single Family Insurance-In-Force (A43). The insurance-in-force

data base is used to validate the case number and verify case

insurance eligibility prior to the conveyance of a property to

the Department. It also provides certain common data elements

for entry into SAMS.

C. Single Family Insurance Claims (A43C). The A43C claims

interface is a daily interface in which the A43C system passes

property acquisition data to SAMS. Case records are

established in SAMS either from the A43C data base or by the

Field Office entry of data from the form HUD-27011. A SAMS

interface to A43C also provides title information including

receipt of complete title evidence and date, and title

approvals.

D. Single Family Notes Foreclosures. This interface transfers the

accounting transactions on Secretary-held foreclosures in the

single family mortgage notes system to SAMS after all the

accounting has been completed.

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E. Computerized Homes Underwriting System (CHUMS). A weekly

interface that provides CHUMS with a file of sold properties

and properties for which a disposition program was approved

with a sales type of uninsurable.

F. FEDWIRE (CASHLINK). The CASHLINK interface is used to load

information regarding SFPD daily wires received by Riggs

National Bank (RNB) into SAMS. RNB reviews SAMS reports, on a

daily basis, to confirm that CASHLINK data loaded into SAMS are

accurate and reconcile to the amounts received by Treasury.

G. Institution Master File (F51). The monthly update of the F51

System provides the data elements needed to communicate with

mortgagees regarding conveyed properties and billings for tax

penalties, late charges, and preservation and protection

expenses.

H. LOCKBOX. Daily collections are sent by Field Offices and REAMS

to the lockbox at Mercantile Bank, St. Louis, MO. The bank

forwards a tape and all source documents to the accounts

payable contractor daily. The bank also wires daily

collections received to the Treasury.

I. Management Science America General Ledger Interface (MSA). The

MSA interface represents a monthly update of current period

accounting activity from SAMS to HUD\'s general ledger.

J. Resource Allocation Guidelines System (RAGS). A monthly

interface that provides, on a fiscal year basis, the average

beginning-of-the-month inventory; total acquisitions; total

closed sales; number of properties under lease in the Homeless

Program; and the total determinations made on requests for

occupied conveyance.

1-10 Fiscal Responsibilities. Fiscal responsibilities include, but are

not limited to, the processing of collections and disbursements of

funds for the maintenance and sale of single family properties.

Headquarters staff, Field Offices, Regional Offices, HUD\'s

contractor, vendors, and contracted parties share fiscal

responsibilities for the administration of the SFPD program. While

specific fiscal activities are predominantly confined to a few

chapters of this handbook, it is important to understand that all

SFPD program activities and processes have financial consequences

and should be viewed as fiscal in nature and scope. Each property

represents a sizeable asset to the Department and must be protected

to avoid potential fraud, waste, and mismanagement of HUD\'s funds.

Field Offices are responsible for collecting and disbursing funds

associated with the disposition and sale of acquired single family

properties and for monitoring these activities to ensure that HUD\'s

assets are protected.

The matrix at the end of this chapter presents major areas and/or

designations of individuals to carry out fiscal functions and

internal controls related to single family acquired properties.

Chapters 15 and 16 provide specific details on collections and

disbursements, respectively. Chapter 17 provides specific details

on debt collection. Chapter 18 gives instructions for the review of

aged inventory.

1-11 Internal Control. According to 31 U.S.C. 3512 (a) and (b), the head

of each agency is responsible for establishing and maintaining

adequate systems of accounting and internal control. A satisfactory

system of internal controls is an integral part of sound fiscal

procedures. Internal control principles and procedures are set

forth in public laws, various OMB circulars, the GAO Policy and

Procedures Manual for Guidance of Federal Agencies, and U.S.

Department of Treasury publications.

A. The SFPD Internal Control Structure includes the organizational

environment, accounting systems, and control procedures. This

structure is established to provide reasonable

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assurance that appropriate financial management and

programmatic objectives are achieved by SFPD. Such objectives

can include:

1\. Maximizing the return on SFPD activities to the FHA Fund;

2\. Safeguarding of single family properties;

3\. Maintaining accurate and complete accounting records; and

4\. Preventing and detecting fraud, waste or management by

SFPD staff, contractors, or other related parties.

B. The Organizational Environment reflects the overall tone

established by program and/or financial managers concerning the

importance of control factors, including the SFPD

organizational structure, methods of assigning authority and

accountability, and personnel practices.

C. Accounting Systems consist of the source documents and methods

used to collect, record, and report transactions related to

SFPD, including maintaining accountability for related

financial management assets and liabilities.

D. Control Procedures are those policies and procedures that

management has established to provide reasonable assurance that

programmatic and financial management objectives will be

achieved. Generally they pertain to:

1\. Proper authorization of transactions and activities;

2\. Segregation of duties that reduce the opportunity to allow

any person to be in a position to both perpetrate and

conceal errors or irregularities in the normal course of

duties. This includes: Assignment to different staff

of responsibility for authorizing SFPD transactions,

recording transactions, and maintaining custody of the

properties;

3\. Design and use of adequate documents and records to help

ensure the proper recording of SFPD transactions and

events;

4\. Adequate safeguards over access to and use of assets and

records, including access to SAMS and other related

computer systems; and

5\. Independent checks on performance and proper valuation of

recorded amounts.

1-12 Internal Controls in Small Field Offices. Many controls which would

be feasible in large Field Offices are not practical for small Field

Offices. For example, in small Field Offices, fiscal procedures may

be performed by few persons. These persons may have both disbursal

and collection responsibilities, and segregation of duties may be

impractical or severely limited. Such lack of controls increases

the opportunity for errors and irregularities to occur undetected in

the normal course of business. Inadequate segregation of duties

may, in some cases, be offset by supervisory controls, for example,

rotation of employees in specific duties and closer, more frequent

review of SFPD transactions and activities by the Field Office

Manager. Within each Field Office, the Field Office Manager or

designee is accountable for ensuring that an appropriate separation

of duties is maintained, to the extent feasible, and supplemented by

supervisory controls, as required.

1-13 Designated Responsibilities. This handbook requires that

individuals be designated, in writing, to carry out certain internal

control duties. These written designations shall be retained by the

Field Office in a separate file.

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U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

SINGLE FAMILY PROPERTY DISPOSITION

MATRIX OF RESPONSIBILITIES

AACO = Alternate Assistant Collection Mtgee = Mortgagee

Officer PD = Property Disposition

ACO = Authorized Certifying Officer PD \* = Requires segregation of

duties as shown in

Chapters 15, 16 and 18.

CFO = Chief Financial Officer RA = Regional Administrator

CPO = Chief Property Officer RC = Regional Comptroller

CO = Contracting Officer RCD = Regional Contracting

Division

Cont = HUD Contractor REAM = Real Estate Asset

Manager

DHM = Director of Housing Management RPB = Real Property Branch,

MIAS

DOH = Director of Housing RS = Realty Specialist

FOM = Field Office Manager RS = Realty Specialist

GTR = Government Technical Representative SFPDD = Single Family Property

Disposition Division

MIAS = Mortgage Insurance Accounting and

Servicing

===========================================================================

Responsibility Hdqtrs Region Field

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CHAPTER 1. INTRODUCTION

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o Develop and interpret policy and procedures

for the management and sale of HUD acquired SFPDD

properties. Provide oversight of Field

Office performance in carrying out SFPD

objectives and meeting performance goals.

Review, analyze and evaluate program

effectiveness.

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o Establish and maintain subsidiary accounting

information on Secretary-Held and HUD-owned MIAS

properties. Make financial adjustments to RPB

SAMS and monitor Field Office performance

in cash management and internal control

practices including reconciliation of sales

proceeds with information on the HUD-1.

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o Recommend policy and implement and provide

oversight for all financial management CFO

activities of the Department.

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o Monitor Field Offices to ensure program

compliance and provide assistance as DOH

necessary in problem resolution and

oversight of field management goals.

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o Advise and assist the Regional Administrator

and Field staff on financial management RC

matters, including administering the

Regional Office accounting and financial

management systems. Provide line authority

over accounting operations. Supervise

Regional Accounting Directors.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Manage, market, sell and close acquired FOM

properties. CPO

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Ensure appropriate segregation of duties, as CPO

required by internal control objectives FOM

discussed throughout this handbook. The CPO, DHM

with assistance of the DHM or FOM where

necessary, is responsible for ensuring

appropriate separation of duties in the

daily execution of financial management

responsibilities.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

5/94 1-8

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4310.5 REV-2

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===========================================================================

Responsibility Hdqtrs Region Field

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

CHAPTER 2. OCCUPIED CONVEYANCE

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Notify mortgagor and each head of household Mtgee,

of pending acquisition and provide Request Cont,

for Occupied Conveyance. Loan

Mgmt or

PD

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Initiate approval/denial of Request for CPO

Occupied Conveyance.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Provide final approval/denial of appeal of FOM

initial decision on Request for Occupied

Conveyance.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

CHAPTER 3. ACQUISITION

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Acquire and take possession of foreclosed CPO

properties, properties taken by deed-in-lieu

of foreclosure and special acquisitions.

Assign FHA case number if necessary and

establish the case in SAMS. Assign REAM

and appraiser within 48 hours.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Provide day-to-day property management. REAM

Inspect properties, remove imminent hazards

and prepare applicable reports. Secure,

preserve and protect property.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Supervise and monitor REAMs. CPO/GTR

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Obtain and evaluate Uniform Residential CPO

Appraisal Report (URAR). Adjust as

necessary to reflect current fair market

value considering in-house data, market

conditions and program objectives.

Provide copy of appraisal to Valuation

within one workday of receipt. Maintain

appraisal log.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Makes final decision on accuracy of CPO

appraisal and comparables.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Review appraisals and provide results to Valuation

PD within 30 days. Branch

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Monitor and assess appraiser\'s performance SFPDD CPO

under the contract.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Prepare annual Preservation and Protection DOH CPO

(P&P) guidelines.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Instruct mortgagees on P&P procedures. CPO

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Take initial action to collect for P&P work CPO

not performed or not properly performed,

adverse occupancy, unpaid taxes or damaged

property.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

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1-9 5/94

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4310.5 REV.2

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===========================================================================

Responsibility Hdqtrs Region Field

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CHAPTER 4. REQUESTS FOR EXTENSIONS OF TIME, TITLE APPROVAL/RECONVEYANCE

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Review and respond to Mortgagee Requests CPO

for Extensions of Time, Form HUD-50012,

within 10 days.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Review and approve title evidence within CPO

10 days.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Discharge liens and assessments as necessary CPO

to clear title or protect the property from

liens.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Reconvey at the request of the mortgagee or CPO

after all efforts have been exhausted to

resolve problems related to obtaining good

marketable title or damaged properties

conveyed without HUD permission.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Sign Quit Claim Deed to reconvey. FOM

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

CHAPTER 5. TAXES

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Collect penalty/interest data through SAMS CPO

and ensure prompt payment of taxes and special

assessments to avoid interest and penalties.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Establish liaison with local tax authorities. CPO

Ensure that acquired properties are assessed

individually based upon a comparison to similar

properties and that individual tax bills are

timely provided and paid.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Maintain master file in SAMS. CPO

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Issue tax payment guarantees to buyers for CPO

the payment of taxes prior to conveyance to

buyer.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Take initial action to recover penalties and CPO

interest and any claim paid for taxes owed

but unpaid by mortgagee.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

CHAPTER 6. PRINCIPAL PROGRAM APPROACHES

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Complete Environmental Compliance Review. RS

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Prepare Disposition Program. RS

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Approve Disposition Program. CPO

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Reanalyze after each 30 days of marketing. RS

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Approve all reductions in price and/or terms CPO

of the disposition program.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Authorize use of auction. SFPDD

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Authorize use of Headquarters-approved CPO

special marketing tools.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Review and monitor SAMS data to ensure CPO

accuracy of disposition program.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Correct deficiencies in timely processing. CPO/

DHM

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o Authorize all expenditures and collect CPO

liquidated damages. CO

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5/94 1-10

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4310.5 REV-2

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===========================================================================

Responsibility Hdqtrs Region Field

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CHAPTER 7. LEASE AND LEASE-OPTION PROGRAMS

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o Authorize rentals as part of disposition CPO

program.

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o Prepare habitability and defective paint Cont/

inspections. REAM/

SFPD

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o Select tenants, except tenants of properties CPO

leased to other government agencies or

nonprofit organizations.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Approve fair market rent and advise renter CPO

of rent amount at time of occupancy.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Approve lease form. SFPDD

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Execute lease. CPO

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Collect and deposit rent according to CPO/

fiscal procedures. REAM

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Monitor SAMS data to verify the accuracy CPO

of REAM rent collection reports.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Sample 10% of all leases, except for those CPO

with government agencies or nonprofit

organizations.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Ensure compliance with terms of lease. CPO/

REAM

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o Initial action to collect delinquent rent. CPO/

REAM

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Report debts from delinquent tenants to Claims CPO

credit bureaus. Collection Cont

Officer

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Terminate leases. CPO

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Perform eviction. REAM/

Cont

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

CHAPTER 8. LEASE AND SALE TO THE HOMELESS

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Establish and maintain liaison with CPD CPO

for the management of the Homeless Program.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Provide list of available properties to CPD CPO

for their use in notifying homeless providers.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Determine fair market value of property and CPO

execute lease.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Monitor deposits into and withdrawals from CPO

tax escrow account.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Perform annual property inspections. CPO

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Review CPD monitoring reports for early RS

identification of noncompliance with terms CPO

and conditions of the homeless lease-option

program as it affects the condition of the

property and collection of taxes.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Evict providers/occupants, if necessary. CPD

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Resolve program management issues or SFPDD FOM

disputes. DHM

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

1-11 5/94

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4310.5 REV-2

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===========================================================================

Responsibility Hdqtrs Region Field

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CHAPTER 9. MEDIA ADVERTISING

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Analyze expenditures for advertising prior to CPO

procurement.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Analyze ad program on a continuing basis to CPO

ensure it is targeted in the most cost

effective manner.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Monitor expenditures monthly and take corrective CPO

action as necessary to ensure performance.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

CHAPTER 10. SALES PROCEDURES

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Ensure that properties are listed timely and CPO

include required information.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Obtain and monitor the Selling Broker CPO

Information and Certification form.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Conduct bid openings. CPO

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Approve sales contracts. CPO

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Issue Notice of Contract Acceptance HUD CPO

Property Disposition Sale.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

CHAPTER 11. SALES CLOSINGS

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Ensure that closings are performed by bonded CPO

closing agents or qualified HUD staff.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Approve requests for extensions of time. CPO

Monitor forfeiture of earnest monies where

applicable.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Review closing documents. Ensure that CPO

closing documents are completely and

accurately prepared according to contract

and fiscal procedures. Make corrections

or revisions.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Conduct on-site reviews of closing agent CPO

records and procedures.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Review closing documents for accuracy. CPO

Ensure corrections or revisions are made

by the closing contractor.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Deposit sales proceeds no later than next CPO

banking day after closing. CONT

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Enter accurate sales information from the CPO

HUD-1 Settlement Statement into SAMS on a

timely basis. Reconcile HUD-1s within 30

days of closing.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Ensure closing agent compliance with CPO

contract and take corrective action, including CO

collection of liquidated damages, where

warranted.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

5/94 1-12

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4310.5 REV-2

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

===========================================================================

Responsibility Hdqtrs Region Field

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

CHAPTER 12. SELECTING AND MONITORING REAMS

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Survey community for qualified property CPO

managers (REAMS), recommend and obtain

Headquarters\' approval for services beyond

the standard REAM contract, if warranted.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Prepare work specifications and bid RCD CPO

solicitations; conduct preaward activities;

and prepare, execute and distribute contracts.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Conduct field inspections of 10 percent RS

minimum, in each stage of processing, of CPO

properties assigned to REAMS. Prepare

Form HUD-9519, Acquired Property

inspection Report or Form HUD-9519-A,

Property Maintenance Inspection Report,

within two workdays of inspection.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Prepare and submit Form HUD-9524, Monthly DOH

Inspections of Acquired Properties, to the

Regional Director of Housing. CPO

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Prepare bid specifications for spruce-up/ CONT

repair. RS

REAM

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Regularly monitor REAM contract and prepare GTR

form HUD-9529, Checklist for HUD Review of CPO

AMB (REAM) Office.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Rotate REAM GTR oversight responsibilities CPO

on an irregular basis.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Prepare HUD-9537, CPO\'s Annual Evaluation CPO

of AMB (REAM).

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

CHAPTER 13. LEAD-BASED PAINT

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

CONT

o Perform inspections for lead-based paint. REAM

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Disclose possibility of lead-based paint CPO

and provide Notice Watch Out for Lead-Based

Paint Poisoning! to prospective buyers.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Treat defective paint surfaces. CONT

REAM

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Payment for testing of children under the Buyer

age of seven.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

CHAPTER 14. FILES AND RECORDKEEPING

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Establish and maintain files and records. CPO

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Maintain SAMS data base file. CPO

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\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

1-13 5/94

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4310.5 REV-2

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===========================================================================

Responsibility Hdqtrs Region Field

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

CHAPTER 15. COLLECTIONS AND DEPOSITS

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Receive collection. PD \*

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Record collection on Form HUD-235. Prepare AACO

Form SAMS-1100 and forward to lockbox. If

collection represents sales proceeds, prepare

Form SAMS-1103 and wire transfer to HUD\'s

account at Treasury.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Confirm lockbox deposits (wire transfers) PD \*

in SAMS.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Ensure completion of deposit confirmation. CPO or

designee

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o If funds were deposited under wrong post PD \*

code or to incorrect case number, prepare

Form SAMS-1120 to correct posting of funds.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Approve Form SAMS-1120. CPO or

designee

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Enter data to SAMS. RPB

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

CHAPTER 16. DISBURSEMENTS

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Comply with all applicable procurement FOM

regulations for purchases related to single CPO

family goods and services.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Ensure segregation of duties between FOM

officials initiating purchases or contracts, DHM

officials approving or accepting goods or CPO

services, and officials certifying to

the accuracy of disbursement requests.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Review and authorize by signing Forms FOM or

SAMS-1111, 1115, 1116, and 1117 for vendor designee

file maintenance.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Review and authorize by signing Form CPO or

SAMS-1112, Non-vendor Payment Information. designee

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Prepare Form SAMS-1106, Invoice Transmittal. PD \*

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Examine disbursement transmittal prepared PD \*

by property manager.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Review disbursement transmittal and verify CPO or

invoices. designee

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Certify to accuracy of disbursement ACO

transmittal by signing and affixing

certifying officer\'s stamp.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

CHAPTER 17. DEBT COLLECTION ACTIVITIES

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Collect debt including liquidated damages, CPO

disallowed expenditures and dishonored CO

deposits.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

CHAPTER 18. REVIEW OF AGED INVENTORY

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Review properties in inventory 24 months PD \*

or longer to determine HUD ownership and

compliance with fiscal responsibilities.

Annotate report.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Certify to accuracy of review. CPO or

designee

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o Process inventory adjustments in SAMS. RPB

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

5/94 1-14