4050.5 REV-1

APPENDIX 9

REPORTING DATA CORRECTIONS TO THE SECTION 8 MIS

Paragraphs

A. REQUIREMENTS FOR CHANGING IDENTIFICATION 2

B. ESTABLISHMENT OF CORRECT IDENTIFICATION NUMBERS 2

C. MISTAKENLY ENTERED IDENTIFICATION NUMBERS 4

D. CORRECT AHAS/PAS VALUES WHEN THE SECTION 8 MIS VALUE IS CORRECT 6

E. CORRECT SECTION 8 MIS VALUES WHEN AHAS/PAS VALUES ARE CORRECT 7

P. TO CORRECT MATCHING BUT INCORRECT IN AHAS/PAS AND SECTION 8 MIS 8

G. ESTABLISHING A MISSING AHAS/PAS PROJECT RECORD 8

H. ESTABLISHING MISSING PROJECT RECORD IN THE SECTION 8 MIS 9

I. GENERAL REQUIREMENTS FOR REPORTING ON FORMS HUD-52491.CHG-1,2,3 10

FORM HUD-52491.CHG FORM ILLUSTRATIONS 11-13

J. SECTION 8 MIS REPORTING INSTRUCTIONS FOR CORRECTIONS/CHANGES 14

FORMS HUD-52491.CHG-1,2,3

DATA CHANGES OF C50 VIA FORM HUD-52491.CHG 15

DATA CHANGES OF C100 VIA FORM HUD-52491.CHG 16

DATA CHANGES OF C200 VIA FORM HUD-52491.CHG 17

DATA CHANGES OF C300 VIA FORM HUD-52491.CHG 18

DATA CHANGES OF C400 VIA FORM HUD-52491.CHG 19

DATA CHANGES OF C500 VIA FORM HUD-52491.CHG 20

DATA CHANGES OF C1000 VIA FORM HUD-52491.CHG 21

DATA CHANGES OF C1100 VIA FORM HUD-52491.CHG 22

DATA CHANGES OF C1200 VIA FORM HUD-52491.CHG 23

DATA CHANGES OF C13OO VIA FORM HUD-52491.CHG 24

DATA CHANGES or C1400 VIA FORM HUD-52491.CHG 26

DATA CHANGES OF C1600 VIA FORM HUD-52491.CHG 28

DATA CHANGES OF C1700 VIA FORM HUD-52491.CHG 30

DATA CHANGES OF C1800 VIA FORM HUD-52491.CHG 31

DATA CHARGES OF C1900 VIA FORM HUD-52491.CHG 32

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4050.5 REV-1

APPENDIX 9

A. REQUIREMENTS FOR CHANGING IDENTIFICATION NUMBERS IN THE SECTION 8 MIS

1\. Changes to the Section 8 MIS identification numbers of an IFP/NOFA

(C51), Proposals (C501), and Funding Increments/Projects (C1004)

are not permitted on any of the form HUD data entry forms.

2\. An on-line \"immediate access\" (refer to appendix 4 of the Section

8 Terminal Operator\'s Guide, I362.8) action of change, deletion,

transfer, and maybe an insert of an identification number is to be

performed based upon any of the following conditions:

a\. Entered incorrectly (miskeyed, character misinterpreted, Id

Number previously assigned, etc.,)

b\. An IFP/NOFA record (RG50) exists without any descendant

records (RG500 and/or RG1000); deletion required.

c\. An IFP/NOFA (C51) or the PHA/HFDA (C59) number of an IFP/NOFA

record (RG50) mismatches to the Preliminary Proposal Number

(C501) or to the Project Number (C1004).

Whenever there is a change to any of the first eight

characters of a Proposal or Project Number, a mismatch is may

occur between an IFP/NOFA (C51) or the PHA/HFDA (C59) number

and the Proposal (C501) or the Project (C1004) Number.

B. ESTABLISHMENT OF CORRECT IDENTIFICATION NUMBERS. The values of the

Identifying IFP/NOFA Number (C51) or PHA/HFDA Number (C59) in the RG50

record within the Section 8 MIS database are derived as follows:

1\. IFP/NOFA NUMBER (C51)

a\. SECTION 202/8 ELDERLY (REGULARS) AND NON-ELDERLY HANDICAPPED

ELDERLY AND DISABLED RENTAL ASSISTANCE

\(1\) Positions 1 through 4 = First four positions of the

Project Number (State alpha code and Field Office code)

\(2\) Positions 5 through 8 = \"2222\"

Example: MA0622222

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4050.5 REV-1

APPENDIX 9

b\. FARMERS HOME (Section 8/515),

NON-HFDA NSAs,

NEW/REHAB NON-HFDA SECTION 23 CONVERSIONS; PHA OWNER

SET-ASIDES; and NON-HFDA NON-NSA OTHERS,

NEW/REHAB NON-HFDA Pursuant to an IFP/NOFA,

LOAN MANAGEMENT; LOAN MANAGEMENT PRESERVATIONS;

RENT SUPPLEMENT CONVERSIONS; and RENTAL ASSISTANCE

PAYMENTS (RAP) CONVERSIONS,

LOAN MANAGEMENT EXTENSIONS

Position 1 through 8 = First eight positions of Project

Number

Examples: MA06R000

MA06A001

MA068023

MA060001

MA06M000

MA06M100 (Fiscal Year 90 only)

MA06L000 (Fiscal Year 91 plus)

2\. PHA/HFDA NUMBER (C59)

a\. PROJECT-BASED PROPERTY DISPOSITION (PD) under ALL PROGRAMS;

\(1\) Positions 1 and 2 = First two positions of the Project

Number (State alpha code)

\(2\) Positions 3 through 5 = \"000\"

Example: MA000

b\. EXISTING CERTIFICATES (includes PHA/HFDA administered PD),

MODERATE REHAB REGULARS,

MODERATE REHAB/HOUSES AND HOMELESS SROs,

MODERATE REHAB SECTION 23 CONVERSION,

HOUSING VOUCHERS, and

HFDA NEW CONSTRUCTION AND SUBSTANTIAL REHABILITATION;

\(1\) Positions 1 and 2 = First two positions of Funding

Increment/Project Number (state alpha code)

\(2\) Positions 3 through 5 = Positions 6 through 8 of

Funding/Increment Project Number (serialized PHA/HFDA

number)

Example: MA001

c\. HOUSING VOUCHER or EXISTING HOUSING STATEWIDE

\(1\) Positions 1 and 2 = First two positions of the Project

Number (state alpha code)

\(2\) Positions 3 through 5 = \"999\"

Example: MA999

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4050.5 REV-1

APPENDIX 9

d\. Whenever there is a change or transfer made between a funding

increment/project number (C1004) and/or a PHA/HFDA number

(C59), it may be necessary to change the project record

elements of PHA-Name (C1048) and PHA-Number (C1049). These

two database element items must always agree with the values

in the RG50 data items of the P-H-Name-Address (C62) and the

PHA-HFDA Number (C59).

3\. ALL OTHER SECTION 8 PROGRAMS NOT MENTIONED ABOVE

The IFP/NOFA Number (C51) is created from the first eight

positions of the Project Number.

C. MISTAKENLY ENTERED IDENTIFICATION NUMBERS. Correct the erroneous

project or proposal numbers using the procedure outlined below:

1\. PRIOR TO RESERVATION. The responsible Field Office Section 8

program personnel is to send a detailed explanatory memorandum to

the Regional coordinator who is to notify the Regional MID/MSD to

correct the incorrect identification number using the applicable

procedure listed below:

a\. Correction (Database on-Line Updating)

\(1\) Using \"immediate access\", correct the project/proposal

number in the Section 8 MIS;

\(2\) Where applicable, establish the correct IFP/NOFA Number

(C51) or PHA/HFDA Number (C59); and

\(3\) If applicable, move the Project Record (RG1000) to the

correct parent IFP/NOFA (C51) or PHA/HFDA (C59) of the

RG50 record; or

b\. Delete Project (Database On-Line Update)

\(1\) Through \"immediate access\", delete the incorrect Project

Record (RG1000) from the Section 8 MIS; and

\(2\) Where applicable, instruct the appropriate Field Office

organization to input the correct project number through

the appropriate Form HUD.

2\. AFTER RESERVATION. Changes to project numbers require close

coordination between the Region and Field Office personnel

responsible for the Section 8 program. Changes to the project

number require the following procedural steps:

a\. Responsible Field Office Section 8 Program Personnel

\(1\) Send a detailed explanatory memorandum to the Regional

Coordinator; and

\(2\) Notify the Regional coordinator to change the project

number of the reserved project.

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4050.5 REV-1

APPENDIX 9

b\. Regional Coordinator

\(1\) Notify the RAD not to process any more AHAS/PAS

transactions on the project; and

\(2\) Notify the Regional MID/MSD to change the project number

in the Section 8 MIS.

c\. Regional MID/MSD using \"immediate access\", correct the

project/proposal number in the Section 8 MIS as follows:

\(1\) Replace the projects old number (C1004) with the correct

number; and

If applicable, move the Project record (RG1000) with the

correct number to the correct IFP/NOFA record (RG50)

based upon the appropriate IFP/NOFA Number (C51) or the

FHA/HFDA Number (C59); and

where applicable, correct the following data elements in

this project record:

C1036: Program Type

C1037: Project Area

C1071: Subprogram code

\(2\) Create a temporary Project Record (RG1000) for the old

project number (C1004) with the following data elements:

\(a\) C1004: Old Project Number

\(b\) C1036: Old Project Number\'s Program Type

\(c\) C1037: Old Project Number\'s Area

\(d\) C1071: Old Project Number\'s Subprogram Code

\(3\) Notify the Regional coordinator when this process is

completed; and

d\. Regional coordinator upon completion of the automated

overnight creation by Headquarters of the Section 8 MIS and

AHAS or PAS validation Project Inventory file as explained in

appendix 2 of this Handbook,

\(1\) Notify the RAD to change the Project Number in AHAS/PAS,

after which, the R&D is to notify the Regional

Coordinator upon completion of this action and the RAD

is to now apply reservation/contract changes to the new

project in AHAS/PAS which will automatically interface

to the Section 8 MIS.

\(3\) Review the next day\'s MIS/AHAS/PAS Reservation and

Contracts Interface Reports (refer to appendices 2 and 4

of this Handbook) to ensure that the AHAS/PAS changes

were posted correctly to the Section 8 MIS; and

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4050.5 REV-1

APPENDIX 9

\(4\) Notify the Regional MID/MSD to remove through \"immediate

access\" from the Section 8 MIS database the following:

\(a\) The temporary old Project record (RG1000); and

\(b\) The IFP/NOFA record (RG50) if no Project records

(RG1000s) exists under the IFP/NOFA record.

\(5\) After MID/MSD has completed removal(s), notify the

originating Field Office personnel of the completed

project numbering change process.

e\. Responsible Field Office Section 8 Program Personnel

\(1\) Send a Notification Letter to the PHA or private owner

advising of the project number change;

\(2\) Send a copy of the letter to the Regional Coordinator

and the RAD;

\(3\) If applicable, modify data elements which need to be

changed due to the project numbering correction; and

\(4\) Complete or amend project documents as specified in

outstanding programmatic instructions.

D. CORRECT AHAS/PAS VALUES WHEN THE SECTION 8 MIS VALUE IS CORRECT. The

Regional Coordinator leads this process and must assure beforehand

that the RAD agrees with the change. Corrections to data contained in

the AHAS/PAS must be in accordance with the reservation procedures

issued by Headquarters for each fiscal year. Refer to appendix 2,

Paragraphs M and Q of this Handbook, AHAS/PAS instructions for

Correction PADs.

A weekly automated reconciliation is performed of Reservation and

Contract data in the Section 8 MIS to the data values in ANAS/PAS.

Because of this reconciliation interface, it is critical that

Reservation and Contract data values are correct in AHAS/PAS as the

values will overlay the Section 8 MIS values whenever there is a

mismatch.

1\. Responsible Field Office Section 8 Program Personnel: send a

detailed explanatory memorandum to the Regional Coordinator.

2\. Regional Coordinator: notify the Regional MID/MSD to make the

Section 8 MIS value(s) match the incorrect AHAS/PAS value, using

\"immediate access\".

3\. Regional MID/MSD: using \"immediate access\", change the Section 8

MIS value(s) to match the incorrect AHAS/PAS value.

4\. Regional Coordinator

a\. Sand a copy of the Field Office memo to RAD; and

b\. Request the RAD to correct the AHAS/PAS value on the

following day.

5\. RAD: if in agreement, correct the AHAS/PAS value using

outstanding AHAS/PAS procedures.

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4050.5 REV-1

APPENDIX 9

6\. To correct Program Type (C1036), Subprogram code (C1071), and/or

Project Area (C1037) before the next weekly automated process

where AHAS/PAS is incorrect and the Section 8 MIS is correct for

reservations made in a Prior Fiscal Year,

Correct in accordance with instructions in this Paragraph,

but only after approval has been received from Headquarters.

No Section 8 MIS action is required if C1071, C1036, and

C1037 are correct in the Section 8 MIS.

7\. The next weekly automated reconciliation interface process will

correct, if necessary, the Section 8 MIS value(s) to the AHAS/PAS.

E. TO CORRECT SECTION 8 MIS VALUES WHEN AHAS/PAS VALUES ARE CORRECT

(Active and Terminated Projects)

1\. The following values in the Section 8 MIS are reconciled

automatically on a weekly basis to the AHAS/PAS project level;

C1017: Original Notification Date

C1018: Current Notification Date

C1019: Contract Authority

C1020: Total Assisted Units

C1022: Budget Authority

C1030: ACC Date

C1032: HAP Date

C1033: Contract Number

C1034: Contracted Annual Amount

C1035: Contract Term

C1036: Program Type

C1037: Project Area

C1071: Subprogram Code

C1063: Project Stage (This value is computer-generated based

upon results from reconciling date elements values in

Section 8 MIS to the AHAS/PAS).

Reconciliation reports from this process are made available,

via PRTLST, to Field and Regional Offices every Monday

reflecting only the Projects which were reconciled to the

AHAS/PAS. The reports are identified as follows:

F0504XA/FOS04XB - Field and Regional AHAS Reconciliation

F0507XA/FO507XB - Field and Regional PAS Reconciliation

2\. To Correct in the Section 8 MIS, Program Type (C1036), Project

Area (C1037), and/or Subprogram Code (C1071) before the next

weekly automated process:

The responsible Field Office Section 8 program organization

should complete Forms HUD-52491.CHG-1,2,3, correcting C1036,

C1037, and/or C1071; forwarding the forms to the assigned

program data entry staff member(s) for entering to the

Section 8 MIS.

If a Form HUD-52540 (11/85)/AHAS or Modified Form HUD-52540

(11/85)/PAS for an initial or amendatory transaction has been

completed, the RAD may enter data from it into the AHAS/PAS

the next day.

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4050.5 REV-1

APPENDIX 9

3\. To Correct values before the next weekly automated reconciliation

process, proceed as follows:

a\. Responsible Field Office Section 8 Program Personnel: send a

detailed explanatory memorandum to the Regional Coordinator.

b\. Regional Coordinator: notify the Regional MID/MSD to make

the Section 8 MIS value(s) match the correct AHAS/PAS value,

using \"immediate access\".

c\. Regional MID/MSD: using \"immediate access\", change the

Section 8 MIS value(s) to match the correct AHAS/PAS value.

F. TO CORRECT MATCHING BUT INCORRECT VALUES IN AHAS/PAS AND SECTION 8

MIS. Refer to appendix 2, paragraphs M and Q of this Handbook,

Instruction for Correction PADS

Corrections to data in the AHAS/PAS must be in accordance with the

reservation procedures issued by Headquarters in each fiscal year.

1\. Responsible Field Office Section 8 Program Personnel: Send a

detailed explanatory memorandum to the Regional Coordinator.

2\. Regional Coordinator

a\. Send a copy of the Field Office memo to the RAD; and

b\. Request the RAD to correct the AHAS/PAS value.

3\. RAD: if in agreement, correct the AHAS/PAS value using outstanding

AHAS/PAS procedures.

4\. The next weekly automated reconciliation interface process will

correct the Section 8 MIS value(s) to AHAS/PAS.

G. ESTABLISHING A MISSING PAS PROJECT RECORD

1\. Refer to appendix 2 of this Handbook, Section 8 Fund

Reservations/Amendments.

2\. Corrections to data in the AHAS/PAS must be in accordance with the

reservation procedures issued by Headquarters in each fiscal year.

3\. Responsible Field Office Section 8 Program Organization

a\. Verify the existence of the project in the Section 8 MIS or

using the applicable form as listed below, create the

Application/Proposal Receipt stage in the Section 8 MIS:

Form HUD-52491.1 Form HUD-52491.4

Form HUD-52491.2 Form HUD-52491.5

Form HUD-52491.3

The application/proposal received information is used to

create from the Section 8 MIS the project inventory file,

which verifies the application/proposal approval and allows

R&D to establish missing projects in AHAS/PAS.

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4050.5 REV-1

APPENDIX 9

b\. Send a copy of the project record and a detailed explanatory

memorandum to the Regional Coordinator; and

c\. Enclose a copy of form HUD-52540 and other establishing

correspondence.

4\. Regional Coordinator

a\. Send a copy of the Field Office memo and accompanying

correspondence to the RAD; and

b\. Request creation of the missing project record in AHAS/PAS.

5\. RAD: If in agreement, establishes the project record in AHAS/PAS

using outstanding AHAS/PAS procedures.

H. ESTABLISHING A MISSING PROJECT RECORD IN THE SECTION 8 MIS

1\. Responsible Field Office Section 8 Program Personnel

a\. Create the project\'s Application/Proposal Receipt stage in

the Section 8 MIS using whichever one of the following forms

is applicable:

Form HUD-52491.1

Form HUD-52491.2

Form HUD-52491.3

Form HUD-52491.4

Form HUD-52491.5

The application/proposal received information is used to

create from the Section 8 MIS the project inventory file,

which verifies the application/proposal approval and allows

RAD to establish missing projects in AHAS/PAS.

b\. Send the Regional Coordinator a copy of the project record.

2\. Regional Coordinator:

a\. Obtain a copy of the AHAS/PAS project record from RAD and

notify the Regional MID/MSD

b\. Request the Regional MID/MSD to update the AHAS/PAS-supplied

data to the newly established Section 8 MIS project record

using on-line \"immediate access\"; or

c\. Wait on the weekly AHAS/PAS/MIS reconciliation update which

will update only the Section 8 MIS project level data element

values to AHAS/PAS values and will produce the following

reconciliation reports made available via PRTLST:

F0504XA/F0504XB - Field and Regional AHAS Reconciliation

F0507XA/F0507XB - Field and Regional PAS Reconciliation

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4050.5 REV-1

APPENDIX 9

3\. Regional MID/MSD:

a\. For MIS/AHAS/PAS reservation/contract data elements required

to be updated on-line through \"immediate access\", refer to

the appendices 9 and 10 of the Section 8 MIS Terminal

Operator\'s Guide, I362.8.

b\. The now Section 8 MIS project record includes updates to the

following database records:

RG1000 - Project Record data,

RG1800 - Fiscal Year data (AY record), and

RG1600 - Action Record data.

I. GENERAL REQUIREMENTS FOR REPORTING ON FORMS HUD-52491.CHG-1.2.3

(FRAMES CHA THROUGH CHF)

These instructions are for all Field Office organizations responsible

for reporting Section 8 program data to the Section 8 MIS.

All Section 8 MIS data elements, along with input and data sources,

are listed in the Database Dictionary, appendix 13 of this Handbook.

1\. To correct or change ADDRESS data values, use Form MM-52491.10

(refer to appendix 8 of this Handbook).

2\. Correction to the PHA/HFDA Address Type (C60) occurs whenever the

HUD contractual Relationship (C1047) on the database is changed

for any given project or when it is established for the first

time for a project. When reported, all projects for the PHA/HFDA

(C59) are reassessed automatically to generate the correct code

for C60 (refer to Paragraph B.5 of appendix 8 of this Handbook).

3\. To remove values, contact the Regional coordinator, who, if in

agreement, contacts the Regional MID/MSD to remove values through

\"immediate access\".

4\. Data element values passed to the Section 8 MIS by AHAS/PAS may

not be changed with these procedures.

5\. For explicit instructions on completing Forms

HUD-52491.CHG-1012,3, refer to pages 3-53 through 3-75 of the

Section 8 Terminal Operator\'s Guide, I362.8.

6\. To report corrections or changes of database values in the

Section 8 MIS, use the reporting documents listed below and

illustrated on the following three pages succeeded by form

reporting instructions:

FORM HUD-52491.CHG-1 (FRAME CHA)

FORM HUD-52491.CHG-2 (FRAME CHB)

FORM HUD-52491.CHG-3 (FRAME CHC)

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4050.5 REV-1

APPENDIX 9

Section 8 Change Form

Part 1 (Change 1)

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4050.5 REV-1

APPENDIX 9

Section 8 Change Form

Part 2 (Change 2)

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4050.5 REV-1

APPENDIX 9

Section 8 Change Form

Part 3 (Change 3)

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4050.5 REV-1

APPENDIX 9

J. SECTION 8 MIS REPORTING INSTRUCTIONS FOR CORRECTIONS/CHANGES

FORM HUD-52491.CHG-1 (FRAME CHA)

FORM HUD-52491.CHG-2 (FRAME CHB)

FORM HUD-52491.CHG-3 (FRAME CHC). and

FRAMES CHD, CHE, CHF

EDIT CRITERIA FOR USE OF FORMS HUD-52491.CHG-1.2.3

(FRAMES CHA, CHB, CHC)

The frames utilize Component Numbers (C Numbers) to create or change

data items. For the appropriate C Number, refer to the Database

Dictionary, appendix 13 of this Handbook. The frames are not to be

used to change the project-level reservation and/or contract data

items Of units, dollars, dates of action, or for termination after

reservation occurs.

The following data values cannot be changed nor created by use of

Forms HUD-52491-CHG-1,2,3:

C51: IFP/NOFA Number

C59: PHA/HFDA Number

\*C60-C68: PHA/HFDA Address\*

C501: Preliminary Proposal Number

C1004: Project Number

C1401-C1407 Project List Data (may be changed only)

C1901-C1909 Project Level Address data

\*C60\'s are changed, if necessary, when the element of HUD Contractual

Relationship (C1047) is submitted for change via Form HUD-52491.CHG.

\- Dates. All dates must be in month, day, year MMDDYY format without

slashes (/) or dashes (-).

Examples: 052791 - May 27, 1991 052703 - May 27, 2003

052700 - May 27, 2000 052719 - May 27, 2019

\- Numeric Fields. All numeric fields entered must be right justified

(left zero filled). Example, 0050 for an entry of 50.

\- Decimals. Decimals are not inserted in numeric fields. Example,

50.00 equals 005000.

\- Negative Values. Negative values must be numeric, left zero

filled, and followed by a dash (-). Example, -50 equals 0050-.

\- Alpha Values. All characters are permitted for use in a data

value except the following reserved words are not to be used as

stand-alones within a character string unless the data element

definition is described as TEXT:

AND BY \* :

OR NOT ? (

AT SPANS @ )

HAS END . /

EQUAL PREVIOUS

PLUS

Note: \"&\" may be substituted for the word \"AND\"

\"+\" may be substituted for the word \"PLUS\" and \"AND\"

09/91 14 of 32

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4050.5 REV-1

APPENDIX 9

DATA CHANGES OF C50 VIA FORM HUD-52491.CHG

1\. CREATE 50 SERIES. Not permissible.

2\. CHANGE 50 SERIES (C51)

a\. CHG Line A

\(1\) Qualifier equals Q1.

\(2\) C Number equals 51.

\(3\) Element value equals value of 51 existing on the database

for which 52 through 58 is to be changed.

b\. CHG Line B-F

\(1\) Qualifier must be left blank.

\(2\) C Number equals 52 through 58.

\(3\) Element value equals the new value of 52 through 58 for

the value of 51 specified on CHG Line A.

3\. CHANGE 50 SERIES (C59)

a\. CHG Line A

\(1\) Qualifier equals Q1.

\(2\) C Number equals 59.

\(3\) Element Value equals value of 59 existing on the database

for which 69 is to be changed.

b\. CHG Line B-F

\(1\) Qualifier must be left blank.

\(2\) C Number equals 69.

\(3\) Element value equals the new value of 69 for the value of

59 specified on CHG Line A.

4\. Examples:

Change 50 Series Change 50 Series

CHA Q1 51 GA060001 CHA Q1 59 GA001

CHB 52 010188 69 I

CHC 53 N

CHD 54 0005

CHE 55 0001

CHF 56 030188

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4050.5 REV-1

APPENDIX 9

DATA CHANGES OF C100 VIA FORM HUD-52491.CHG

1\. CREATE 100 SERIES

a\. CHG Line A

\(1\) Qualifier equals Q1.

\(2\) C Number equals 51.

\(3\) Element value equals value of 51 existing on the

database.

b\. CHG Line B

\(1\) Qualifier must be left blank.

\(2\) C Number equals 101.

\(3\) Element value equals value of 101 to be created for 51

specified on CHG Line A.

c\. CHG Line C-F. Leave blank.

2\. CHANGE 100 SERIES

a\. CHG Line A

\(1\) Qualifier equals Q1.

\(2\) C Number equals 51.

\(3\) Element value equals value of 51 existing on the database

for which 101 is to be changed.

b\. CHG Line B

\(1\) Qualifier equals Q2.

\(2\) C Number equals 101.

\(3\) Element value equals value of 101 existing on the

database for which a change is needed.

c\. CHG Line C

\(1\) Qualifier must be left blank.

\(2\) C Number equals 101.

\(3\) Element value equals the new value of 101 which is to

replace the value of 101 specified on CHG Line B.

d\. CHG Line D-F. Leave blank.

3\. Examples:

Create 10 Series Change 100 Series

CHA Q1 51 GA060001 CHA Q1 51 GA060001

CHB 101 0005 CHB Q2 101 0005

CHC 101 0007

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4050.5 REV-1

APPENDIX 9

DATA CHANGES OF C200 VIA FORM HUD-52491.CHG

1\. CREATE 200 SERIES

a\. CHG Line A

\(1\) Qualifier equals Q1.

\(2\) C Number equals 51.

\(3\) Element value equals value of 51 existing on the

database.

b\. CHG Line B

\(1\) Qualifier must be left blank.

\(2\) C Number equals 201.

\(3\) Element value equals value of 201 to be created for 51

specified on CHG Line A.

c\. CHG Line C-F. Leave blank.

2\. CHANGE 200 SERIES

a\. CHG Line A

\(1\) Qualifier equals Q1.

\(2\) C Number equals 51.

\(3\) Element value equals value of 51 existing on the database

for which 201 is to be changed.

b\. CHG Line B

\(1\) Qualifier equals Q2.

\(2\) C Number equals 201.

\(3\) Element value equals value of 201 existing on the

database for which a change is needed.

c\. CHG Line C

\(1\) Qualifier must be left blank.

\(2\) C Number equals 201.

\(3\) Element value equals the new value of 201 which is to

replace the value of 201 specified on CHG Line B.

d\. CHG Line D-F. Leave blank.

3\. Examples:

Create 200 Series Change 200 Series

CHA Q1 51 GA060001 CHA Q1 51 GA060001

CHB 201 05 CHB Q2 201 05

CHC 201 07

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4050.5 REV-1

APPENDIX 9

DATA CHANGES OF C300 VIA FORM HUD-52491.CHG

1\. CREATE 300 SERIES

a\. CHG Line A

\(1\) Qualifier equals Q1.

\(2\) C Number equals 51.

\(3\) Element value equals value of 51 existing on the

database.

b\. CHG Line B

\(1\) Qualifier must be left blank.

\(2\) C Number equals 301.

\(3\) Element value equals value of 301 to be created for 51

specified on CHG Line A.

c\. CHG Line C-F. Leave blank.

2\. CHANGE 300 SERIES

a\. CHG Line A

\(1\) Qualifier equals Q1.

\(2\) C Number equals 51.

\(3\) Element value equals value of 51 existing on the database

for which 301 is to be changed.

b\. CHG Line B

\(1\) Qualifier equals Q2.

\(2\) C Number equals 301.

\(3\) Element value equals value of C301 existing on the

database for which a change is needed.

c\. CHG Line C

\(1\) Qualifier must be left blank.

\(2\) C Number equals 301.

\(3\) Element value equals the new value of 301 which is to

replace the value of 301 specified on CHG Line B.

d\. CHG Line D-F. Leave blank.

3\. Examples:

Create 300 Series Change 300 Series

CHA Q1 51 GA060001 CHA Q1 51 GA060001

CHB 301 002 CHB Q2 301 002

CHC 301 005

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4050.5 REV-1

APPENDIX 9

DATA CHANGES OF C400 VIA FORM HUD-52491.CHG

CREATE 400 SERIES

a\. CHG Line A

\(1\) Qualifier equals Q1.

\(2\) C Number equals 51.

\(3\) Element value equals value of C51 already in the

database.

b\. CHG Line B

\(1\) Qualifier must be left blank.

\(2\) C Number equals 401.

\(3\) Data value equals value of 401 to be created.

c\. CHG Line C-D

\(1\) Qualifier must be left blank.

\(2\) C Number equals 402 through 403.

\(3\) Element value equals the new value of 402 through 403 to

be created.

d\. CHG Line E-F Leave blank.

2\. CHANGE 400 SERIES

a\. CHG Line A

\(1\) Qualifier equals Q1.

\(2\) C Number equals 51.

\(3\) Element value equals value of C51 on the database where

401 needs to be changed.

b\. CHG Line B

\(1\) Qualifier equals Q2.

\(2\) C Number equals 401.

\(3\) Element value equals value of C401 on database to be

changed.

c\. CHG Line C-F

\(1\) Qualifier must be left blank.

\(2\) C Number equals 401 through 403.

\(3\) Element value equals the new value of 401 through 403 for

the value of 401 specified on CHG Line B.

3\. Examples:

Create 400 Series Change 400 Series

CHA Q1 51 GA060001 CHA Q1 51 GA060001

CHB 401 010188 CHB Q2 401 010188

CHC 402 T CHC 401 030188

CHD 403 IFP Terminated

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4050.5 REV-1

APPENDIX 9

DATA CHANGES OF C500 VIA FORM HUD-52491.CHG

1\. CREATE 500 SERIES. Not permissible.

2\. CHANGE 500 SERIES.

a\. CHG Line A.

\(1\) Qualifier equals Q1.

\(2\) C Number equals 501.

\(3\) Element value equals value of 501 on the database for

which you want to change elements 502 through 506.

b\. CHG Line B-F.

\(1\) Qualifier must be left blank.

\(2\) C Number equals 502 through 506; whichever element is to

be changed for 501 value specified on CHG Line A.

\(3\) Element value equals the new value of 502 through 506 for

501 value specified on CHG Line A.

3\. Example:

Change 500 Series

CHA Q1 501 GA060001001

CHB 505 010188

CHC 506 IFP Terminated

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4050.5 REV-1

APPENDIX 9

DATA CHANGES OF C1000 VIA FORM HUD-52491.CHG

1\. CREATE 1000 SERIES. Not Permissible.

2\. CHANGE 1000 SERIES

a\. CHG Line A

\(1\) Qualifier equals Q1.

\(2\) C Number equals 1004.

\(3\) Element value equals value of 1004 on the database for

which data value needs to be changed.

b\. CHG Line B-F

\(1\) Qualifier must be left blank.

\(2\) C Number spans 1002 through 1067; 1071 through 1073; and

1079 whichever element is to be changed for 1004

specified on CHG Line A.

\(3\) Element value equals the new value of 1002 through 1067;

1071 through 1073; 1075 through 1076; and 1079 for the

value 1004 specified on CHG Line A.

3\. Example:

Change 1000 Series Change 1000 Series

CHA Q1 1004 GA060012010 CHA Q1 1004 GA06VO01101

CHB 1036 N CHB 1075 100184

CHC 1071 T CHC 1076 093089

CHD 1037 M

CHE 1046 C

CHF 1059 N

Change 1000 Series Change 1000 Series

CHA Q1 1004 GA060012010 CHA Q1 1004 GA06VO01101

CHB 1031 010100 CHB 1075 012000

CHC 1032 010101 CHC 1076 010116

(1031 = Jan 01, 2000) (1075 = Jan 20, 2000)

(1032 = Jan 01, 2001) (1076 = Jan 01, 2016)

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4050.5 REV-1

APPENDIX 9

DATA CHANGES OF C1100 VIA FORM HUD-52491.CHG

1\. CREATE 1100 SERIES

a\. CHG Line A

\(1\) Qualifier equals Q1.

\(2\) C Number equals 1004.

\(3\) Element value equals value of 1004 existing on the

database.

b\. CHG Line B

\(1\) Qualifier must be left blank.

\(2\) C Number equals 1101.

\(3\) Element value equals value of 1101 to be created for 1004

specified on CHG Line A.

c\. CHG Line C-F. Leave blank.

2\. CHANGE 1100 SERIES

a\. CHG Line A

\(1\) Qualifier equals Q1.

\(2\) C Number equals 1004.

\(3\) Element value equals value of 1004 existing on the

database for which 1101 is to be changed.

b\. CHG Line B

\(1\) Qualifier equals Q2.

\(2\) C Number equals 1101.

\(3\) Element value equals value of 1101 existing on the

database for which a change is needed.

c\. CHG Line C

\(1\) Qualifier must be left blank.

\(2\) C Number equals 1101.

\(3\) Element value equals value of 1101 which is to replace

value of 1101 specified on CHG Line B.

d\. CHG Line D-F. Leave blank.

3\. Example:

Create 1100 Series Change 1100 Series

CHA Q1 1004 GA060010010 CHA Q1 1004 GA060010010

CHB 1101 003 CHB Q2 1101 003

CHC 1101 008

NOTE: When the first county code on the database is changed or

create it is move to the PRIME-COUNTY (C1080).

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4050.5 REV-1

APPENDIX 9

DATA CHANGES OF C1200 VIA FORM HUD-52491.CHG

1\. CREATE 1200 SERIES

a\. CHG Line A

\(1\) Qualifier equals Q1.

\(2\) C Number equals 1004.

\(3\) Element value equals value of 1004 existing on the

database.

b\. CHG Line B

\(1\) Qualifier must be left blank.

\(2\) C Number equals 1201.

\(3\) Element value equals value of 1201 to be created for 1004

specified on CHG Line A.

c\. CHG Line C-F. Leave blank.

2\. CHANGE 1200 SERIES

a\. CHG Line A

\(1\) Qualifier equals Q1.

\(2\) C Number equals 1004.

\(3\) Element value equals value of 1004 on the database for

which 1201 is to be changed.

b\. CHG Line B

\(1\) Qualifier equals Q2.

\(2\) C Number equals 1201.

\(3\) Element value equals value of 1201 existing on the

database for which a change is needed.

c\. CHG Line C

\(1\) Qualifier must be left blank.

\(2\) C Number equals 1201.

\(3\) Element value equals the new value of 1201 which is to

replace the value of 1201 specified on CHG Line B.

d\. CHG Line D-F. Leave blank.

3\. Examples: Create 1200 Series Change 1200 Series

CHA Q1 1004 GA060010010 CHA Q1 1004 GA060010010

CHB 1201 03 CHB Q2 1201 03

CHC 1201 05

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4050.5 REV-1

APPENDIX 9

DATA CHANGES OF C1300 VIA FORM HUD-52491.CHG

1\. CREATE 1300 SERIES

a\. CHG Line A

\(1\) Qualifier equals Q1.

\(2\) C Number equals 1004.

\(3\) Element value equals value of 1004 existing on the

database.

b\. CHG Line B

\(1\) Qualifier must be left blank.

\(2\) C Number equals 1301.

\(3\) Element value equals value of 1301 to be created for 1004

specified on CHG Line A.

c\. CHG Line C-D

\(1\) Qualifier must be left blank.

\(2\) C Number equals 1302 or 1303 if either is to be created.

\(3\) Element value equals value of 1302 or 1303 to be created.

d\. CHG Line E-F. Leave blank.

2\. CHANGE 1300 SERIES

a\. CHG Line A

\(1\) Qualifier equals Q1.

\(2\) C Number equals 1004.

\(3\) Element value equals value of 1004 existing on the

database where 1301 needs to be changed.

b\. CHG Line B

\(1\) Qualifier equals Q2.

\(2\) C Number equals 1301.

\(3\) Element value equals value of 1301 existing on the

database to be changed.

c\. CHG Line C

\(1\) Qualifier must be left blank.

\(2\) C Number equals 1301 through 1303.

\(3\) Element value equals the new value of 1301 through 1303

for the value of 1301 specified on CHG Line B.

d\. CHG Line D-F. Leave blank.

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4050.5 REV-1

APPENDIX 9

3\. Examples: Create 1300 Series Change 1300 Series

CHA Q1 1004 GA060010010 CHA Q1 1004 GA060010010

CHB 1301 2917 CHB Q2 1301 2916

CHC 1302 0007 CHC 1302 0002

CHD 1303 SAVANNAH

NOTE: When the first occurrence of locality data on the database

is changed or created, The C1301 is moved to the Prime-Locality-Code

(C1041) and C1303 is moved to the Prime-Locality-Name (C1042).

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4050.5 REV-1

APPENDIX 9

DATA CHANGES OF C1400 VIA FORM HUD-52491.CHG

1\. CREATE 1400 SERIES. Not permissible.

2\. CHANGE 1400 SERIES

a\. CHG Line A

\(1\) Qualifier equals Q1.

\(2\) C Number equals 1004.

\(3\) Element value equals value of 1004 on the database where

1401 needs to be changed.

b\. CHG Line B

\(1\) Qualifier equals Q2.

\(2\) C Number equals 1401.

\(3\) Element value equals value of 1401 to be replaced.

c\. CHG Lines necessary to change 1401

\(1\) CHG Line C

\(a\) Qualifier must be left blank

\(b\) C Number equals 1401

\(c\) Element value equals value of 1401 which is to

replace value of 1401 specified on CHG Line B.

\(2\) CHG Lines D-F. Leave blank.

d\. CHG Lines necessary to change 1402

\(1\) CHG Line C

\(a\) Qualifier must equal Q3

\(b\) C Number equals 1402

\(c\) Element value equals value of 1402 to be replaced.

\(2\) CHG Line D

\(a\) C Number equals 1402

\(b\) Element value equals value of 1402 which is to

replace value of 1402 specified on CHG Line C.

\(c\) CHG Lines E-F leave blank.

e\. CHG Lines necessary to change 1403 through 1407 for any given

bedroom size of a List Number.

\(1\) CHG Line C

\(a\) Qualifier must equal Q3

\(b\) C Number equals 1402

\(c\) Element value equals value of 1402 on database

\(2\) CHG Linen D-F

\(a\) C Number equals 1403, 1404, 1405, 1406, or 1407

\(b\) Element value equals value of 1403 through 1407

which is to replace value on database.

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4050.5 REV-1

APPENDIX 9

3\. Example: Change 1400 Series Change 1400 Series

CHA Q1 1004 GA060010010 CHA Q1 1004 GA060010010

CHB Q2 1401 A -78-0183 CHB Q2 1401 A -78-0185

CHC 1401 A -78-0185 CHC Q3 1402 OBR

CHD 1402 EFF

4\. Examples: Change 1400 Series Change 1400 Series

CHA Q1 1004 GA060010010 CHA Q1 1004 GA060010010

CHB Q2 1401 A-78-0185 CHB Q2 1401 A-78-0185

CHC Q3 1402 EFF CHC Q3 1402 EFF

CHD 1403 0025 CHD 1405 025000

CHE 1404 0010

NOTE: The following database values are re-computed when a change

is submitted for any elements in the 1400 series.

CURRENT-LIST-AMOUNT (C1026)

CURRENT-LIST-ASSISTED (C1027)

CURRENT-LIST-ELDERLY (C1028)

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4050.5 REV-1

APPENDIX 9

DATA CHANGES OF C1600 VIA FORM HUD-52491.CHG

1\. CREATE 1600 SERIES (reference the following page for terminations)

a\. CHG Line A

\(1\) Qualifier equals Q1.

\(2\) C Number equals 1004.

\(3\) Element value equals value of 1004 which already exists

in database.

b\. CHG Line B

\(1\) Qualifier must be left blank.

\(2\) C Number equals 1601.

\(3\) Element value equals value of 1601 to be created for 1004

specified on CHG Line A.

c\. CHG Line C-F

\(1\) Qualifier must be left blank.

\(2\) C Number equals 1602 through 1604.

\(3\) Element value equals the value of 1602 through 1604 for

the value of 1601 specified on CHG line B.

2\. CHANGE 1600 SERIES

a\. CHG Line A

\(1\) Qualifier equals Q1.

\(2\) C Number equals 1004.

\(3\) Element value equals value of 1004 on the database where

1601 needs to be changed.

b\. CHG Line B

\(1\) Qualifier equals Q2.

\(2\) C Number equals 1601.

\(3\) Element value equals value of 1601 in database to be

changed.

c\. CHG Line C-F

\(1\) Qualifier must be left blank.

\(2\) C Number equals 1601 through 1604.

\(3\) Element value equals the new value of 1601 through 1604

for the value of 1601 specified on CHG Line B.

3\. Examples: Create 1600 Series Create 1600 Series

CHA Q1 1004 GA060010010 CHA Q1 1004 GA060010010

CHB 1601 040688 CHB 1601 053188

CHC 1602 A CHC 1602 T

CHD 1604 25 Asst #5 Eld CHD 1604 HUD Decision

Change 1600 Series

CHA Q1 1004 GA060010010

CHB Q2 1601 040688

CHC 1602 C

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4050.5 REV-1

APPENDIX 9

4\. When terminating a project in the Section 8 MIS via CHG, the

PROCESSING-STAGE (C1063) on the database must be less than

\"10\" (Reservation stage). A project may be Opted-out,

expired, or defunded in the Section 8 MIS via Form

HUD-52491.CHG at any stage of the project during or after

Reservation.

a\. A PAD (Form HUD-52540) or modified PAD (Form HUD-52540)

must be submitted to the RAD to terminate in the Section

8 MIS via AHAS/PAS when the processing stage of a project

is equal to or greater than \"10\" (Reservation stage).

b\. A project through the creation of RG1600 on Form

HUD-52491.CHG, may be characterized as following:

Section 8 MIS Process Stage

1604 1602 (C1063)

Terminated T will equal 90

Opted-out O will equal 91

Expired E will equal 92

Defunded D will equal 93

c\. If a create is made through the 1600 series to indicate

rejection, cancellation, termination, Opt-out, Expired,

or Defunded, the Processing Stage (C1063) of the project

is coded with a \"90, 91, 92, or 93\", subsequent to the

current processing stage value being moved to

PROJ-STAGE-OF-ACTION (C1603).

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4050.5 REV-1

APPENDIX 9

DATA CHANGES OF C1700 VIA FORM HUD-52491.CHG

1\. CREATE 1700 SERIES

a\. CHG Line A

\(1\) Qualifier equals Q1.

\(2\) C Number equals 1004.

\(3\) Element value equals value of 1004 which already exists

in database.

b\. CHG Line B

\(1\) Qualifier must be left blank.

\(2\) C Number equals 1701.

\(3\) Element value equals value of 1701 to be created for 1004

specified on CHG Line A.

c\. CHG Line C-F

\(1\) Qualifier must be left blank.

\(2\) C Number equals 1702 through 1707, or 1710.

\(3\) Element value equals the value of 1702 through 1707, or

1710 for the value of 1701 specified on CHG line B.

2\. CHANGE 1700 SERIES

a\. CHG Line A

\(1\) Qualifier equals Q1.

\(2\) C Number equals 1004.

\(3\) Element value equals value of 1004 on the database where

1701 needs to be changed.

b\. CHG Line B

\(1\) Qualifier equals Q2.

\(2\) C Number equals 1701.

\(3\) Element value equals value of 1701 in database to be

changed.

c\. CHG Line C-F

\(1\) Qualifier must be left blank.

\(2\) C Number equals 1701 through 1707, or 1710.

\(3\) Element value equals the new value of 1701 through 1707,

or 1710 for the value of 1701 specified on CHG Line B.

3\. Examples:

Create 1700 Series Change 1701 Series

CHA Q1 1004 GA060010010 CHA Q1 1004 GA060010010

CHB 1701 063079 CHB Q2 1701 092879

CHC 1702 0080 CHC 1701 093079

CHD 1703 0030

CHE 1705

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4050.5 REV-1

APPENDIX 9

DATA CHANGES OF C1800 VIA FORM HUD-52491.CHG

1\. CREATE 1800 SERIES

a\. CHG Line A

\(1\) Qualifier equals Q1.

\(2\) C Number equals 1004.

\(3\) Element value equals value of 1004 which already exists

in database.

b\. CHG Line B

\(1\) Qualifier must be left blank.

\(2\) C Number equals 1806.

\(3\) Element value equals value of 1806 to be created for 1004

specified on CHG Line A.

c\. CHG Line C-F

\(1\) Qualifier must be left blank.

\(2\) C Number equals 1802 through 1805, or 1807.

\(3\) Element value equals value of 1802 through 1805, or 1807

to be created for specified 1806 on CHG line B.

2\. CHANGE 1800 SERIES

a\. CHG Line A

\(1\) Qualifier equals Q1.

\(2\) C Number equals 1004.

\(3\) Element value equals value of 1004 on the database where

1806 needs to be changed.

b\. CHG Line B

\(1\) Qualifier equals Q2.

\(2\) C Number equals 1806.

\(3\) Element value equals value of 1806 in database to be

changed.

c\. CHG Line C-F

\(1\) Qualifier must be left blank.

\(2\) C Number equals 1802 through 1807.

\(3\) Element value equals the new value of 1802 through 1807

for the value of 1806 specified on CHG Line B.

3\. Examples:

Change 1800 Series Change 1800 Series

CHA Q1 1004 GA060010010 CHA Q1 1004 GA060010010

CHB 1806 100188 CHB Q2 1806 100188

CHC 1802 00100 CHC 1806 100189

CHD 1804 00000035000

CHE 1805 000000250000

NOTE: C1801 is computer-generated from 1806.

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4050.5 REV-1

APPENDIX 9

DATA CHANGES OF C1900 VIA FORM HUD-52491.CHG

1\. CREATE 1900 SERIES. Not permissible.

2\. CHANGE 1900 SERIES. Not permissible.

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