![](media/image1.png){width="3.5in" height="3.5in"}

**U.S. DEPARTMENT OF EDUCATION**

**Education Data Exchange Network (EDEN)**

**N116 -- Title III LEP Students Served File Specifications**

**Version 4.0**

**SY 2007-08**

**April 2008**

This technical guide was produced under U.S. Department of Education
Contract No. GS00F0049M--ED05P01299 with Perot Systems Government
Services, Inc. Brandon Scott served as the contracting officer's
representative. No official endorsement by the U.S. Department of
Education of any product, commodity, service or enterprise mentioned in
this publication is intended or should be inferred.

**U.S. Department of Education**

Margaret Spellings

*Secretary*

**Office of Planning, Evaluation and Policy Development**

Williamson "Bill" M. Evers

*Assistant Secretary*

![](media/image2.wmf){width="0.6228346456692914in"
height="9.370078740157481e-2in"}

April 2008

This technical guide is in the public domain. Authorization to reproduce
it in whole or in part is granted. While permission to reprint this
publication is not necessary, the citation should be: U.S. Department of
Education, Office of Planning, Evaluation and Policy Development, *N116
-- Title III LEP Students Served File Specifications*, Washington, D.C.,
2008.

This technical guide is also available on the Department's Web site at:
<http://www.ed.gov/edfacts>

On request, this publication is available in alternate formats, such as
Braille, large print, or computer diskette. For more information, please
contact the Department's Alternate Format Center at (202) 260--0852 or
(202) 260--0818.

[]{#__RefHeading___Toc195339701 .anchor}DOCUMENT CONTROL

DOCUMENT INFORMATION

  --------------- --------------------------------------------------------
  **Title:**      N116 -- Title III LEP Students Served File
                  Specifications

  **Revision:**   Version 4.0

  **Issue Date:** April 2008

  **Security      Unclassified -- For Official Use Only
  Level:**        

  **Filename:**   864420.doc
  --------------- --------------------------------------------------------

DOCUMENT HISTORY

+----------+-----------+----------------------------------------------+
| *        | **Date**  | **Summary of Change**                        |
| *Version |           |                                              |
| Number** |           |                                              |
+----------+-----------+----------------------------------------------+
| 1.0      |           | Version 1.0 or subsequent updates (i.e.,     |
|          |           | 1.1, 1.2, etc.) of this file specification   |
|          |           | is used to build files for SYs 2003-04 and   |
|          |           | 2004-05.                                     |
+----------+-----------+----------------------------------------------+
| 2.0      |           | Version 2.0 or subsequent updates (i.e.,     |
|          |           | 2.1, 2.2, etc.) of this file specification   |
|          |           | is used to build files for SY 2005-06.       |
+----------+-----------+----------------------------------------------+
| 3.0      |           | Version 3.0 or subsequent updates (i.e.,     |
|          |           | 3.1, 3.2, etc.) of this file specification   |
|          |           | is used to build files for SY 2006-07.       |
+----------+-----------+----------------------------------------------+
| 4.0      | April     | -   Updated for SY 2007-08.                  |
|          | 2008      |                                              |
|          |           | -   Sections 2.0 and 3.0 were flipped.       |
|          |           |                                              |
|          |           | -   Collection added at the SEA level.       |
|          |           |                                              |
|          |           | -   Category Set C: Student Count by         |
|          |           |     immigrant status has been deleted in     |
|          |           |     section 1.2.                             |
|          |           |                                              |
|          |           | -   Deleted collection by race/ethnicity and |
|          |           |     sex (membership) in sections 1.2 and     |
|          |           |     4.2.                                     |
|          |           |                                              |
|          |           | -   Collection is now by grade level and by  |
|          |           |     language (home) in Section 1.2.          |
|          |           |                                              |
|          |           | -   Collection added a Grand Total.          |
|          |           |                                              |
|          |           | -   Section 2.0 Guidance updated and         |
|          |           |     enhanced.                                |
+----------+-----------+----------------------------------------------+

RELEASE AUTHORIZATION

  ----------------------- -----------------------------------------------
  **Name**                **Signature / Date**

  Author                  

  QA                      

  Release Authority       
  ----------------------- -----------------------------------------------

[]{#__RefHeading___Toc195339702 .anchor}PREFACE

This document provides technical instructions for building files that
can be submitted through the Education Data Exchange Network (EDEN).
This document is used in coordination with the ED*Facts* Workbook,
ED*Facts* Business Rules Guide and the EDEN Submission System User
Guide.

EDEN is a centralized, coordinated repository of state reported, K
through 12, educational data residing at the U.S. Department of
Education. The EDEN Submission System is an electronic system that
facilitates the efficient and timely transmission of data from SEAs to
the U.S. Department of Education.

**Contents**

[DOCUMENT CONTROL ii](#__RefHeading___Toc195339701)

[PREFACE iii](#__RefHeading___Toc195339702)

[1.0 PURPOSE 1](#purpose)

[1.1 Changes from the SY 2006--07 File Specifications
1](#changes-from-the-sy-200607-file-specifications)

[1.2 Requirements for Submitting this Data Group
1](#requirements-for-submitting-this-data-group)

[2.0 GUIDANCE FOR SUBMITTING THIS FILE
2](#guidance-for-submitting-this-file)

[2.1 Definition 4](#definition)

[3.0 FILE NAMING CONVENTION 6](#file-naming-convention)

[3.1 Population Status 6](#population-status)

[4.0 SEA TITLE III LEP STUDENTS SERVED FILE
7](#sea-title-iii-lep-students-served-file)

[4.1 Header Record Definition 7](#header-record-definition)

[4.2 Data Record Definition 8](#data-record-definition)

[4.3 SEA Title III LEP Students Served File Examples
11](#sea-title-iii-lep-students-served-file-examples)

[4.3.1 Partial Record Sample for Fixed Format SEA Title III LEP Students
Served File
11](#partial-record-sample-for-fixed-format-sea-title-iii-lep-students-served-file)

[4.3.2 Partial Record Sample for Comma--Delimited File Format SEA Title
III LEP Students Served File
12](#partial-record-sample-for-commadelimited-file-format-sea-title-iii-lep-students-served-file)

[4.3.3 Partial Record Sample for Tab--Delimited File Format SEA Title
III LEP Students Served File
13](#partial-record-sample-for-tabdelimited-file-format-sea-title-iii-lep-students-served-file)

[5.0 LEA TITLE III LEP STUDENTS SERVED FILE
14](#lea-title-iii-lep-students-served-file)

[5.1 Header Record Definition 14](#header-record-definition-1)

[5.2 Data Record Definition 15](#data-record-definition-1)

[5.3 LEA Title III LEP Students Served File Examples
18](#lea-title-iii-lep-students-served-file-examples)

[5.3.1 Partial Record Sample for Fixed Format LEA Title III LEP Students
Served File
18](#partial-record-sample-for-fixed-format-lea-title-iii-lep-students-served-file)

[5.3.2 Partial Record Sample for Comma--Delimited File Format LEA Title
III LEP Students Served File
19](#partial-record-sample-for-commadelimited-file-format-lea-title-iii-lep-students-served-file)

[5.3.3 Partial Record Sample for Tab--Delimited File Format LEA Title
III LEP Students Served File
20](#partial-record-sample-for-tabdelimited-file-format-lea-title-iii-lep-students-served-file)

# PURPOSE

This document contains instructions for building fixed and delimited
files to submit ED*Facts* Data Group: Title III LEP Students Served
Table, ID# 648. The definition for this data group is in the row "Table
Name" in Table 4.2--1.

A separate document contains the XML file formats. General guidance for
constructing all file types may be found in the ED*Facts* Workbook.

The data in this file specification is currently collected in the
Consolidated State Performance Report (CSPR), Part I.

## Changes from the SY 2006--07 File Specifications

There have been changes to this file specification which resulted in
changes to the record layout.

-   The SEA level was added to collection.

-   The Grand Total was added to collection.

-   The immigrant status value was deleted from collection.

-   The race/ethnicity and sex (membership) categories were deleted from
    collection.

-   The collection is now by arranged by the grade level (basic) and
    language (home) categories.

## Requirements for Submitting this Data Group

The data group is submitted at the following levels:

-   SEA

-   LEA

The following table indicates the valid combinations of categories and
the subtotals and/or totals needed for this file. An "X" in the column
indicates that the column must be populated when reporting that
particular category. The total indicator must be either "Y" (Yes) or "N"
(No). If the record is for a detail count, specify an "N" (No). If the
record is for a subtotal or grand total, specify a "Y" (Yes).

Table 1.2--1: Title III LEP Students Served Tables, Required Categories,
and Applicable Totals

  ----------------------------------------------------------------------------------------------
  **Category   **Table Name**        **Grade      **Language   **Total       **Comments**
  Set**                              Level        (Home)**     Indicator**   
                                     (Basic)**                               
  ------------ --------------------- ------------ ------------ ------------- -------------------
  **Category   **TTLIIILEPSTDSRV**   X                         N             Student Count by
  Set A**                                                                    Grade Level (Basic)

  **Category   **TTLIIILEPSTDSRV**                X            N             Student Count by
  Set B**                                                                    Language (Home)

  **Grand      **TTLIIILEPSTDSRV**                             Y             Grand Total
  Total**                                                                    
  ----------------------------------------------------------------------------------------------

# GUIDANCE FOR SUBMITTING THIS FILE

This file specification collects the number of students served by Title
III programs in the LEA during the school year.

Additional guidance is below:

**What is the reporting period for this file?**

The reporting period for students served by Title III programs is school
year.

**What is the ED*Facts* submission period for this file?**

This file is listed amongst the End files. 

**What education units should be included in this file?**

Include all LEAs that have a Title III LEP Program.

**What education units should not be included in this file?**

Do [not]{.underline} submit LEAs that did not have a Title III LEP
program.

**Do I need to include all grade levels?**

Records for the LEAs need only include those grade levels offered at the
LEA. For example, if the highest grade at a LEA is 8^th^, the record for
that LEA does not need to include grades 9^th^ through 12^th^.

**Is the student count duplicated or unduplicated?**

The student count in this file is unduplicated.

**Is home language the same as native language?**

The home language is not necessarily the same as the student's native
language.

**Where can I find a list of language codes that can be used in this
file?**

The ISO 639-1 language codes can be found at the following Web site:
<http://www.loc.gov/standards/iso639-2/php/English_list.php>.

**The Language Code list does not include a language spoken in my
state?**

The list of language codes is very extensive. In the event that a
language spoken at your state is not included in the list, please try to
determine the language family for that language. The ISO 639-1 has many
"Other" values that could apply to your state. When using these "Other"
values please include an explanation of what the other language is.

An example of this would be for students who speak the Maay language.
This language is not included in the language list. According to the
Ethnolgue Web site Maay is a Cushitic language. The ISO 639-1 has a
value for Cushitic (Other). In this case you would report your Maay
speaking student count using the Cushitic (Other). In the explanation
field include a comment that the students in this category speak the
Maay language.

The Ethnologue Web site can be found at:
<http://www.ethnologue.com/home.asp>

**What if my state has zero counts?**

SEA and LEA level submissions - Zero counts are not required.

**What if my state has missing data?**

SEA level submission - Submit data when the data are available. Note in
your state submission plan if the data by Grade Level or by Language are
determined not to be available to submit.

LEA level submission:

-   If all counts for an LEA are missing, the LEA can be left out of the
    file. In your state's submission plan, include the LEA in the count
    of LEAs expected to submit the data. The records for that LEA should
    be submitted when data are available.

-   If counts are missing for one of the category sets but not for the
    other, submit the data you have. The file can be resubmitted with
    all the category sets when the data are available.

**Do other file specifications collect similar data?**

Title III of *ESEA* provides grants for the education of limited English
proficient students. The best way to understand the data for students
who are served by Title III and/or are limited English proficient is to
focus on the universe included in each file.

+----------------+------------------------+----------+-------+--------+
| **Universe of  | **What data are        | **Rep    | *     | **     |
| students who   | collected about the    | orting** | *File | Data** |
| are included** | universe of students   |          | \#**  |        |
|                | included**             | **       |       | *      |
|                |                        | period** |       | *group |
|                |                        |          |       | ID**   |
+================+========================+==========+=======+========+
| All students   | Count of the students  | October  | N     | 116    |
| assessed and   | who were assessed and  | 1        | /X047 |        |
| determined to  | determined to be LEP   |          |       |        |
| be LEP         |                        |          |       |        |
+----------------+------------------------+----------+-------+--------+
|                | Count of the students  | School   | N     | 678    |
|                | who were assessed and  | year     | /X141 |        |
|                | determined to be LEP   |          |       |        |
+----------------+------------------------+----------+-------+--------+
|                | The testing status for | Testing  | N     | 674    |
|                | the annual assessment  | window   | /X137 |        |
|                | on English proficiency |          |       |        |
|                | of the students in     |          |       |        |
|                | N/X141 who were        |          |       |        |
|                | present during the     |          |       |        |
|                | testing window         |          |       |        |
+----------------+------------------------+----------+-------+--------+
|                | The results of the     | Testing  | N     | 676    |
|                | annual assessment on   | window   | /X139 |        |
|                | English proficiency    |          |       |        |
|                | (This is the subset of |          |       |        |
|                | students in N/X137 who |          |       |        |
|                | were tested.)          |          |       |        |
+----------------+------------------------+----------+-------+--------+
| Students who   | The results of native  | Testing  | N     | 272    |
| took native    | language assessments,  | window   | /X049 |        |
| language       | if state has native    |          |       |        |
| assessments    | language assessments   |          |       |        |
+----------------+------------------------+----------+-------+--------+
| Students       | Count of students      | October  | N     | 123    |
| enrolled in    | enrolled in a program  | 1        | /X046 |        |
| any program    | designed for limited   |          |       |        |
| designed for   | English proficient     |          |       |        |
| LEP students   | students               |          |       |        |
+----------------+------------------------+----------+-------+--------+
| Students       | Count of students who  | School   | N     | 648    |
| enrolled in    | are enrolled in a      | year     | /X116 |        |
| Title III      | program designed for   |          |       |        |
| programs       | limited English        |          |       |        |
|                | proficient students    |          |       |        |
|                | that is funded by      |          |       |        |
|                | Title III              |          |       |        |
+----------------+------------------------+----------+-------+--------+
|                | The testing status for | Testing  | N     | 675    |
|                | the annual assessment  | window   | /X138 |        |
|                | on English proficiency |          |       |        |
|                | of the students in     |          |       |        |
|                | N/X116 who were        |          |       |        |
|                | present during the     |          |       |        |
|                | testing window         |          |       |        |
+----------------+------------------------+----------+-------+--------+
|                | The results of the     | Testing  | N     | 151    |
|                | annual assessment on   | window   | /X050 |        |
|                | English proficiency    |          |       |        |
|                | (This is the subset of |          |       |        |
|                | student in N/X138 who  |          |       |        |
|                | were tested.)          |          |       |        |
+----------------+------------------------+----------+-------+--------+
| Monitored      | Count of the monitored | School   | N     | 668    |
| Former Title   | former Title III       | year     | /X126 |        |
| III Students   | students who no longer |          |       |        |
|                | receive services and   |          |       |        |
|                | the results of their   |          |       |        |
|                | content assessment     |          |       |        |
+----------------+------------------------+----------+-------+--------+
| Immigrants     | Count of the immigrant | School   | N     | 519    |
|                | students whether LEP   | year     | /X045 |        |
|                | or not                 |          |       |        |
+----------------+------------------------+----------+-------+--------+

## Definition

The following are definitions that support this file: 

**Limited English Proficient**

The standard definition of Limited English Proficient Students (also
known as English Language Learners), in coordination with the State's
definition based on Title 9[^1] of ESEA, is:

Students

> (A) who are aged 3 through 21;
>
> (B) Who are enrolled or preparing to enroll in an elementary school or
> a secondary school;
>
> (C ) *(Who are i, ii, or iii)*
>
> \(i\) who were not born in the United States or whose native languages
> are languages other than English;
>
> *(ii) (Who are I and II)*
>
> \(I\) who are a Native American or Alaska Native, or a native resident
> of the outlying areas; and
>
> \(II\) who come from an environment where languages other than English
> have a significant impact on their level of language proficiency; or
>
> \(iii\) who are migratory, whose native language are languages other
> than English, and who come from an environment where languages other
> than English is dominant; and
>
> \(D\) whose difficulties in speaking, reading, writing, or
> understanding the English language may be sufficient to deny the
> individuals *(who are denied i or ii or iii)*
>
> \(i\) the ability to meet the State's proficient level of achievement
> on State assessments described in section 1111(b)(3);
>
> \(ii\) the ability to successfully achieve in classrooms where the
> language of instruction is English; or
>
> \(iii\) the opportunity to participate fully in society.

To be classified as limited English proficient, an individual must be A,
B, C, and D. For C, an individual can be i, ii, or iii. If C--ii, the
individual must be I and II. For D, an individual must be denied i or ii
or iii.

For D, an individual must be denied i or ii or iii.

# FILE NAMING CONVENTION

Being able to readily identify any particular file transmission is an
important consideration for users of the EDEN Data Submission System.
Being able to identify a particular file can greatly facilitate any
technical assistance that may be requested by the state. A maximum of 25
characters (including the file extension) is allowed for the file name.
The following is the naming convention for Title III LEP Students Served
file submissions:

sslev**T3LEPSTSV**vvvvvvv.ext

Where:

> **ss** = Two--character USPS State Abbreviation for the submitting
> SEA.
>
> **lev** = Three--character abbreviation for the level submitted. Use:
>
> SEA for a State Education Agency Title III LEP Students Served
> submission
>
> LEA for a Local Education Agency Title III LEP Students Served
> submission
>
> **Filename** = **T3LEPSTSV** (no more than nine characters).
>
> **vvvvvvv** = Up to seven--character alphanumeric string designated by
> the SEA to uniquely identify the individual submission. (e.g.,
> ver0001, v010803).
>
> **.ext** = Three--character file extension identifying the file format
> as follows:

.txt -- fixed format

.csv -- comma--delimited format

.tab -- tab--delimited format

## Population Status

The "Pop" column in the header and data records is coded as follows:

> M -- Mandatory, this field must always be populated
>
> A -- This field is populated in accordance with table 1.2--1
>
> O -- Optional, data in this field is optional

# SEA TITLE III LEP STUDENTS SERVED FILE 

This section describes the fixed file and delimited file specifications
used to transmit information pertaining to the SEA Title III LEP
Students Served Table File. The file type is specified in the header
record.

## Header Record Definition

The header record is required and is the first record in every file
submitted to the EDEN Submission System. The purpose of the header
record is to provide information as to the file type, number of Data
Records in the file, file name, file identifier, and file reporting
period.

See Section 4.3 for examples of the header record.

**Table 4.1--1: Title III LEP Students Served, SEA** Header Record

  ------------------------------------------------------------------------------------------------------
  **Data       **Start\     **Length**   **Type**   **Pop**   **Definition / Comments**    **Permitted
  Element      Position**                                                                  Values**
  Name**                                                                                   
  ------------ ------------ ------------ ---------- --------- ---------------------------- -------------
  File Type    1            50           String     M         Identifies the type of file  **SEA TITLE
                                                              being submitted.             III LEP
                                                                                           STUDENTS
                                                                                           SERVED**

  Total        51           10           Number     M         The total number of Data     
  Records In                                                  Records contained in the     
  File                                                        file. The header record is   
                                                              NOT included in this count.  

  File Name    61           25           String     M         File Name and extension are  
  (Including                                                  provided by the SEA. The     
  file                                                        file name should be the same 
  extension)                                                  as the external file name.   
                                                              (Please see *File Naming     
                                                              Convention* in Section 3.0   
                                                              of this document.)           

  File         86           32           String     M         Any combination of standard  
  Identifier                                                  characters to further        
                                                              identify the file as         
                                                              specified by the SEA, e.g.,  
                                                              a date, person's name,       
                                                              version number.              

  File         118          9            String     M         Enter the Academic School    
  Reporting                                                   Year for which data is being 
  Period                                                      reported. The required       
                                                              format for entering the File 
                                                              Reporting Period is          
                                                              \"CCYY--CCYY\" or \"CCYY     
                                                              CCYY\", where either a       
                                                              hyphen or a space must       
                                                              separate the beginning and   
                                                              ending years, e.g.,          
                                                              2007--2008 or 2007 2008.     

  Filler       127          243          String     M         Leave filler field blank.    

  Carriage     370          1                       M                                      
  Return /                                                                                 
  Line Feed                                                                                
  (CRLF)                                                                                   
  ------------------------------------------------------------------------------------------------------

##  

## Data Record Definition

Data Records are required and immediately follow the header record in
every file submitted to the EDEN Submission System. Data Records provide
counts for the specified categories as well as subtotals and grand
totals.

See Section 4.3 for examples of the Data Record.

**Table 4.2--1: Title III LEP Students Served, SEA** Data Records

+--------+----+----+----+--------+-----------------+----------------+
| **Data | ** | ** | ** | *      | **Definition /  | **Permitted    |
| Ele    | St | Le | Ty | *Pop** | Comments**      | Values**       |
| ment** | ar | ng | pe |        |                 |                |
|        | t\ | th | ** |        |                 |                |
| **     | Po | ** |    |        |                 |                |
| Name** | si |    |    |        |                 |                |
|        | ti |    |    |        |                 |                |
|        | on |    |    |        |                 |                |
|        | ** |    |    |        |                 |                |
+========+====+====+====+========+=================+================+
| File   | 1  | 10 | Nu | M      | A sequential    |                |
| Record |    |    | mb |        | number assigned |                |
| Number |    |    | er |        | by the State    |                |
|        |    |    |    |        | that is unique  |                |
|        |    |    |    |        | to each row     |                |
|        |    |    |    |        | entry within    |                |
|        |    |    |    |        | the file.       |                |
+--------+----+----+----+--------+-----------------+----------------+
| **ID   | 11 | 2  | St | M      | The two--digit  | For a list of  |
| 559\   |    |    | ri |        | Federal         | valid FIPS     |
| **FIPS |    |    | ng |        | Information     | State Codes,   |
| State  |    |    |    |        | Processing      | refer to the   |
| Code   |    |    |    |        | Standards       | ED*Facts*      |
|        |    |    |    |        | (FIPS) for the  | Workbook.      |
|        |    |    |    |        | state, District |                |
|        |    |    |    |        | of Columbia,    |                |
|        |    |    |    |        | and the         |                |
|        |    |    |    |        | possessions and |                |
|        |    |    |    |        | freely          |                |
|        |    |    |    |        | associated      |                |
|        |    |    |    |        | areas of the    |                |
|        |    |    |    |        | United States   |                |
|        |    |    |    |        | (e.g., Puerto   |                |
|        |    |    |    |        | Rico).          |                |
+--------+----+----+----+--------+-----------------+----------------+
| **ID   | 13 | 2  | St | M      | A number used   | **01** --      |
| 570\   |    |    | ri |        | to uniquely     | State          |
| *      |    |    | ng |        | identify state  | Education      |
| *State |    |    |    |        | agencies.  This | Agency         |
| Agency |    |    |    |        | ID cannot be    |                |
| Number |    |    |    |        | updated through |                |
|        |    |    |    |        | this file.      |                |
+--------+----+----+----+--------+-----------------+----------------+
| Filler | 15 | 14 | St | M      | Leave filler    |                |
|        |    |    | ri |        | field blank.    |                |
|        |    |    | ng |        |                 |                |
+--------+----+----+----+--------+-----------------+----------------+
| Filler | 29 | 20 | St | M      | Leave filler    |                |
|        |    |    | ri |        | field blank.    |                |
|        |    |    | ng |        |                 |                |
+--------+----+----+----+--------+-----------------+----------------+
| Table  | 49 | 20 | St | M      | The             | **TTL          |
| Name   |    |    | ri |        | unduplicated    | IIILEPSTDSRV** |
|        |    |    | ng |        | number of       |                |
|        |    |    |    |        | limited English |                |
|        |    |    |    |        | proficient      |                |
|        |    |    |    |        | (LEP) students  |                |
|        |    |    |    |        | who received    |                |
|        |    |    |    |        | services in a   |                |
|        |    |    |    |        | Title III of    |                |
|        |    |    |    |        | ESEA as amended |                |
|        |    |    |    |        | by NCLB,        |                |
|        |    |    |    |        | English         |                |
|        |    |    |    |        | language        |                |
|        |    |    |    |        | instruction     |                |
|        |    |    |    |        | educational     |                |
|        |    |    |    |        | program.        |                |
+--------+----+----+----+--------+-----------------+----------------+
| Grade  | 69 | 15 | St | A      | The grade level | **UG** --      |
| Level  |    |    | ri |        | (primary        | Ungraded\      |
| (      |    |    | ng |        | instructional   | **KG** --      |
| Basic) |    |    |    |        | level) of       | Kindergarten\  |
|        |    |    |    |        | students.       | **01** --      |
|        |    |    |    |        |                 | Grade 1\       |
|        |    |    |    |        |                 | **02** --      |
|        |    |    |    |        |                 | Grade 2\       |
|        |    |    |    |        |                 | **03** --      |
|        |    |    |    |        |                 | Grade 3\       |
|        |    |    |    |        |                 | **04** --      |
|        |    |    |    |        |                 | Grade 4\       |
|        |    |    |    |        |                 | **05** --      |
|        |    |    |    |        |                 | Grade 5\       |
|        |    |    |    |        |                 | **06** --      |
|        |    |    |    |        |                 | Grade 6\       |
|        |    |    |    |        |                 | **07** --      |
|        |    |    |    |        |                 | Grade 7\       |
|        |    |    |    |        |                 | **08** --      |
|        |    |    |    |        |                 | Grade 8\       |
|        |    |    |    |        |                 | **09** --      |
|        |    |    |    |        |                 | Grade 9\       |
|        |    |    |    |        |                 | **10** --      |
|        |    |    |    |        |                 | Grade 10\      |
|        |    |    |    |        |                 | **11** --      |
|        |    |    |    |        |                 | Grade 11\      |
|        |    |    |    |        |                 | **12** --      |
|        |    |    |    |        |                 | Grade 12\      |
|        |    |    |    |        |                 | **MISSING**\   |
|        |    |    |    |        |                 | **NOTCOLLECT** |
|        |    |    |    |        |                 | -- Not         |
|        |    |    |    |        |                 | Collected      |
+--------+----+----+----+--------+-----------------+----------------+
| Filler | 84 | 15 | St | M      | Leave filler    |                |
|        |    |    | ri |        | field blank.    |                |
|        |    |    | ng |        |                 |                |
+--------+----+----+----+--------+-----------------+----------------+
| Filler | 99 | 15 | St | M      | Leave filler    |                |
|        |    |    | ri |        | field blank.    |                |
|        |    |    | ng |        |                 |                |
+--------+----+----+----+--------+-----------------+----------------+
| La     | 1  | 15 | St | A      | The name of the | See guidance   |
| nguage | 14 |    | ri |        | specific        | section for    |
| (Home) |    |    | ng |        | language or     | Web site with  |
|        |    |    |    |        | dialect that    | list of        |
|        |    |    |    |        | students use to | language       |
|        |    |    |    |        | communicate at  | codes.         |
|        |    |    |    |        | home.           |                |
|        |    |    |    |        |                 | **MISSING**    |
|        |    |    |    |        |                 |                |
|        |    |    |    |        |                 | **NOTCOLLECT** |
|        |    |    |    |        |                 | -- Not         |
|        |    |    |    |        |                 | collected      |
+--------+----+----+----+--------+-----------------+----------------+
| Filler | 1  | 15 | St | M      | Leave filler    |                |
|        | 29 |    | ri |        | field blank.    |                |
|        |    |    | ng |        |                 |                |
+--------+----+----+----+--------+-----------------+----------------+
| Filler | 1  | 15 | St | M      | Leave filler    |                |
|        | 44 |    | ri |        | field blank.    |                |
|        |    |    | ng |        |                 |                |
+--------+----+----+----+--------+-----------------+----------------+
| Total  | 1  | 1  | St | M      | An indicator    | **N** --       |
| Ind    | 59 |    | ri |        | that defines    | specifies      |
| icator |    |    | ng |        | the count level | detail level\  |
|        |    |    |    |        | (i.e., detail   | **Y** --       |
|        |    |    |    |        | level, subtotal | specifies a    |
|        |    |    |    |        | level or grand  | subtotal or    |
|        |    |    |    |        | total level).   | grand total    |
|        |    |    |    |        |                 | level.         |
+--------+----+----+----+--------+-----------------+----------------+
| Expla  | 1  | 2  | St | O      | Submitted files |                |
| nation | 60 | 00 | ri |        | will be         |                |
|        |    |    | ng |        | processed       |                |
|        |    |    |    |        | through various |                |
|        |    |    |    |        | edit checks.    |                |
|        |    |    |    |        | When unusual    |                |
|        |    |    |    |        | conditions are  |                |
|        |    |    |    |        | detected,       |                |
|        |    |    |    |        | warning errors  |                |
|        |    |    |    |        | may be issued,  |                |
|        |    |    |    |        | even though the |                |
|        |    |    |    |        | data may be     |                |
|        |    |    |    |        | valid. When     |                |
|        |    |    |    |        | this occurs, an |                |
|        |    |    |    |        | explanation     |                |
|        |    |    |    |        | responding to   |                |
|        |    |    |    |        | the warning may |                |
|        |    |    |    |        | be submitted    |                |
|        |    |    |    |        | with the data,  |                |
|        |    |    |    |        | or after files  |                |
|        |    |    |    |        | have been       |                |
|        |    |    |    |        | processed. The  |                |
|        |    |    |    |        | U.S. Department |                |
|        |    |    |    |        | of Education    |                |
|        |    |    |    |        | will verify     |                |
|        |    |    |    |        | explanations,   |                |
|        |    |    |    |        | and after       |                |
|        |    |    |    |        | verification,   |                |
|        |    |    |    |        | accept the      |                |
|        |    |    |    |        | data.           |                |
+--------+----+----+----+--------+-----------------+----------------+
| S      | 3  | 10 | Nu | M      | If the count    |                |
| tudent | 60 |    | mb |        | provided is     |                |
| Count  |    |    | er |        | either a        |                |
|        |    |    |    |        | subtotal or     |                |
|        |    |    |    |        | grand total, it |                |
|        |    |    |    |        | must be equal   |                |
|        |    |    |    |        | to or greater   |                |
|        |    |    |    |        | than the sum of |                |
|        |    |    |    |        | its parts.      |                |
+--------+----+----+----+--------+-----------------+----------------+
| Ca     | 3  | 1  |    | M      |                 |                |
| rriage | 70 |    |    |        |                 |                |
| Return |    |    |    |        |                 |                |
| / Line |    |    |    |        |                 |                |
| Feed   |    |    |    |        |                 |                |
| (CRLF) |    |    |    |        |                 |                |
+--------+----+----+----+--------+-----------------+----------------+

## SEA Title III LEP Students Served File Examples 

### Partial Record Sample for Fixed Format SEA Title III LEP Students Served File

The following text shows a portion of the header row and data rows. The
highlighted ruler line is provided to help the reader visually identify
the column placement of the data. The ruler line should not be included
in submitted files.

### Partial Record Sample for Comma--Delimited File Format SEA Title III LEP Students Served File

The following text shows a portion of the header row and data rows.[^2]

### Partial Record Sample for Tab--Delimited File Format SEA Title III LEP Students Served File

The following text shows a portion of the header row and data rows.[^3]

# LEA TITLE III LEP STUDENTS SERVED FILE 

This section describes the fixed file and delimited file specifications
used to transmit information pertaining to the LEA Title III LEP
Students Served Table File. The file type is specified in the header
record.

## Header Record Definition

The header record is required and is the first record in every file
submitted to the EDEN Submission System. The purpose of the header
record is to provide information as to the file type, number of Data
Records in the file, file name, file identifier, and file reporting
period.

See Section 5.3 for examples of the header record.

**Table 5.1--1: Title III LEP Students Served, LEA** Header Record

  ------------------------------------------------------------------------------------------------------
  **Data       **Start\     **Length**   **Type**   **Pop**   **Definition / Comments**    **Permitted
  Element      Position**                                                                  Values**
  Name**                                                                                   
  ------------ ------------ ------------ ---------- --------- ---------------------------- -------------
  File Type    1            50           String     M         Identifies the type of file  **LEA TITLE
                                                              being submitted.             III LEP
                                                                                           STUDENTS
                                                                                           SERVED**

  Total        51           10           Number     M         The total number of Data     
  Records In                                                  Records contained in the     
  File                                                        file. The header record is   
                                                              NOT included in this count.  

  File Name    61           25           String     M         File Name and extension are  
  (Including                                                  provided by the SEA. The     
  file                                                        file name should be the same 
  extension)                                                  as the external file name.   
                                                              (Please see *File Naming     
                                                              Convention* in Section 3.0   
                                                              of this document.)           

  File         86           32           String     M         Any combination of standard  
  Identifier                                                  characters to further        
                                                              identify the file as         
                                                              specified by the SEA, e.g.,  
                                                              a date, person's name,       
                                                              version number.              

  File         118          9            String     M         Enter the Academic School    
  Reporting                                                   Year for which data is being 
  Period                                                      reported. The required       
                                                              format for entering the File 
                                                              Reporting Period is          
                                                              \"CCYY--CCYY\" or \"CCYY     
                                                              CCYY\", where either a       
                                                              hyphen or a space must       
                                                              separate the beginning and   
                                                              ending years, e.g.,          
                                                              2007--2008 or 2007 2008.     

  Filler       127          243          String     M         Leave filler field blank.    

  Carriage     370          1                       M                                      
  Return /                                                                                 
  Line Feed                                                                                
  (CRLF)                                                                                   
  ------------------------------------------------------------------------------------------------------

##  

## Data Record Definition

Data Records are required and immediately follow the header record in
every file submitted to the EDEN Submission System. Data Records provide
counts for the specified categories as well as subtotals and grand
totals.

See Section 5.3 for examples of the Data Record.

**Table 5.2--1: Title III LEP Students Served, LEA** Data Records

+--------+----+----+----+--------+-----------------+----------------+
| **Data | ** | ** | ** | *      | **Definition /  | **Permitted    |
| Ele    | St | Le | Ty | *Pop** | Comments**      | Values**       |
| ment** | ar | ng | pe |        |                 |                |
|        | t\ | th | ** |        |                 |                |
| **     | Po | ** |    |        |                 |                |
| Name** | si |    |    |        |                 |                |
|        | ti |    |    |        |                 |                |
|        | on |    |    |        |                 |                |
|        | ** |    |    |        |                 |                |
+========+====+====+====+========+=================+================+
| File   | 1  | 10 | Nu | M      | A sequential    |                |
| Record |    |    | mb |        | number assigned |                |
| Number |    |    | er |        | by the State    |                |
|        |    |    |    |        | that is unique  |                |
|        |    |    |    |        | to each row     |                |
|        |    |    |    |        | entry within    |                |
|        |    |    |    |        | the file.       |                |
+--------+----+----+----+--------+-----------------+----------------+
| **ID   | 11 | 2  | St | M      | The two--digit  | For a list of  |
| 559\   |    |    | ri |        | Federal         | valid FIPS     |
| **FIPS |    |    | ng |        | Information     | State Codes,   |
| State  |    |    |    |        | Processing      | refer to the   |
| Code   |    |    |    |        | Standards       | ED*Facts*      |
|        |    |    |    |        | (FIPS) for the  | Workbook.      |
|        |    |    |    |        | state, District |                |
|        |    |    |    |        | of Columbia,    |                |
|        |    |    |    |        | and the         |                |
|        |    |    |    |        | possessions and |                |
|        |    |    |    |        | freely          |                |
|        |    |    |    |        | associated      |                |
|        |    |    |    |        | areas of the    |                |
|        |    |    |    |        | United States   |                |
|        |    |    |    |        | (e.g., Puerto   |                |
|        |    |    |    |        | Rico).          |                |
+--------+----+----+----+--------+-----------------+----------------+
| **ID   | 13 | 2  | St | M      | A number used   | **01** --      |
| 570\   |    |    | ri |        | to uniquely     | State          |
| *      |    |    | ng |        | identify state  | Education      |
| *State |    |    |    |        | agencies.  This | Agency         |
| Agency |    |    |    |        | ID cannot be    |                |
| Number |    |    |    |        | updated through |                |
|        |    |    |    |        | this file.      |                |
+--------+----+----+----+--------+-----------------+----------------+
| **ID   | 15 | 14 | St | M      | The identifier  |                |
| 4\     |    |    | ri |        | assigned to a   |                |
| *      |    |    | ng |        | local education |                |
| *State |    |    |    |        | agency (LEA) by |                |
| LEA    |    |    |    |        | the state       |                |
| Iden   |    |    |    |        | education       |                |
| tifier |    |    |    |        | agency (SEA).   |                |
|        |    |    |    |        | Also known as   |                |
|        |    |    |    |        | State LEA ID.   |                |
|        |    |    |    |        | This data       |                |
|        |    |    |    |        | element cannot  |                |
|        |    |    |    |        | be updated      |                |
|        |    |    |    |        | through this    |                |
|        |    |    |    |        | file.           |                |
+--------+----+----+----+--------+-----------------+----------------+
| Filler | 29 | 20 | St | M      | Leave filler    |                |
|        |    |    | ri |        | field blank.    |                |
|        |    |    | ng |        |                 |                |
+--------+----+----+----+--------+-----------------+----------------+
| Table  | 49 | 20 | St | M      | The             | **TTL          |
| Name   |    |    | ri |        | unduplicated    | IIILEPSTDSRV** |
|        |    |    | ng |        | number of       |                |
|        |    |    |    |        | limited English |                |
|        |    |    |    |        | proficient      |                |
|        |    |    |    |        | (LEP) students  |                |
|        |    |    |    |        | who received    |                |
|        |    |    |    |        | services in a   |                |
|        |    |    |    |        | Title III of    |                |
|        |    |    |    |        | ESEA as amended |                |
|        |    |    |    |        | by NCLB,        |                |
|        |    |    |    |        | English         |                |
|        |    |    |    |        | language        |                |
|        |    |    |    |        | instruction     |                |
|        |    |    |    |        | educational     |                |
|        |    |    |    |        | program.        |                |
+--------+----+----+----+--------+-----------------+----------------+
| Grade  | 69 | 15 | St | A      | The grade level | **UG** --      |
| Level  |    |    | ri |        | (primary        | Ungraded\      |
| (      |    |    | ng |        | instructional   | **KG** --      |
| Basic) |    |    |    |        | level) of       | Kindergarten\  |
|        |    |    |    |        | students.       | **01** --      |
|        |    |    |    |        |                 | Grade 1\       |
|        |    |    |    |        |                 | **02** --      |
|        |    |    |    |        |                 | Grade 2\       |
|        |    |    |    |        |                 | **03** --      |
|        |    |    |    |        |                 | Grade 3\       |
|        |    |    |    |        |                 | **04** --      |
|        |    |    |    |        |                 | Grade 4\       |
|        |    |    |    |        |                 | **05** --      |
|        |    |    |    |        |                 | Grade 5\       |
|        |    |    |    |        |                 | **06** --      |
|        |    |    |    |        |                 | Grade 6\       |
|        |    |    |    |        |                 | **07** --      |
|        |    |    |    |        |                 | Grade 7\       |
|        |    |    |    |        |                 | **08** --      |
|        |    |    |    |        |                 | Grade 8\       |
|        |    |    |    |        |                 | **09** --      |
|        |    |    |    |        |                 | Grade 9\       |
|        |    |    |    |        |                 | **10** --      |
|        |    |    |    |        |                 | Grade 10\      |
|        |    |    |    |        |                 | **11** --      |
|        |    |    |    |        |                 | Grade 11\      |
|        |    |    |    |        |                 | **12** --      |
|        |    |    |    |        |                 | Grade 12\      |
|        |    |    |    |        |                 | **MISSING**\   |
|        |    |    |    |        |                 | **NOTCOLLECT** |
|        |    |    |    |        |                 | -- Not         |
|        |    |    |    |        |                 | Collected      |
+--------+----+----+----+--------+-----------------+----------------+
| Filler | 84 | 15 | St | M      | Leave filler    |                |
|        |    |    | ri |        | field blank.    |                |
|        |    |    | ng |        |                 |                |
+--------+----+----+----+--------+-----------------+----------------+
| Filler | 99 | 15 | St | M      | Leave filler    |                |
|        |    |    | ri |        | field blank.    |                |
|        |    |    | ng |        |                 |                |
+--------+----+----+----+--------+-----------------+----------------+
| La     | 1  | 15 | St | A      | The name of the | See guidance   |
| nguage | 14 |    | ri |        | specific        | section for    |
| (Home) |    |    | ng |        | language or     | Web site with  |
|        |    |    |    |        | dialect that    | list of        |
|        |    |    |    |        | students use to | language       |
|        |    |    |    |        | communicate at  | codes.         |
|        |    |    |    |        | home.           |                |
|        |    |    |    |        |                 | **MISSING**    |
|        |    |    |    |        |                 |                |
|        |    |    |    |        |                 | **NOTCOLLECT** |
|        |    |    |    |        |                 | -- Not         |
|        |    |    |    |        |                 | collected      |
+--------+----+----+----+--------+-----------------+----------------+
| Filler | 1  | 15 | St | M      | Leave filler    |                |
|        | 29 |    | ri |        | field blank.    |                |
|        |    |    | ng |        |                 |                |
+--------+----+----+----+--------+-----------------+----------------+
| Filler | 1  | 15 | St | M      | Leave filler    |                |
|        | 44 |    | ri |        | field blank.    |                |
|        |    |    | ng |        |                 |                |
+--------+----+----+----+--------+-----------------+----------------+
| Total  | 1  | 1  | St | M      | An indicator    | **N** --       |
| Ind    | 59 |    | ri |        | that defines    | specifies      |
| icator |    |    | ng |        | the count level | detail level\  |
|        |    |    |    |        | (i.e., detail   | **Y** --       |
|        |    |    |    |        | level, subtotal | specifies a    |
|        |    |    |    |        | level or grand  | subtotal or    |
|        |    |    |    |        | total level).   | grand total    |
|        |    |    |    |        |                 | level.         |
+--------+----+----+----+--------+-----------------+----------------+
| Expla  | 1  | 2  | St | O      | Submitted files |                |
| nation | 60 | 00 | ri |        | will be         |                |
|        |    |    | ng |        | processed       |                |
|        |    |    |    |        | through various |                |
|        |    |    |    |        | edit checks.    |                |
|        |    |    |    |        | When unusual    |                |
|        |    |    |    |        | conditions are  |                |
|        |    |    |    |        | detected,       |                |
|        |    |    |    |        | warning errors  |                |
|        |    |    |    |        | may be issued,  |                |
|        |    |    |    |        | even though the |                |
|        |    |    |    |        | data may be     |                |
|        |    |    |    |        | valid. When     |                |
|        |    |    |    |        | this occurs, an |                |
|        |    |    |    |        | explanation     |                |
|        |    |    |    |        | responding to   |                |
|        |    |    |    |        | the warning may |                |
|        |    |    |    |        | be submitted    |                |
|        |    |    |    |        | with the data,  |                |
|        |    |    |    |        | or after files  |                |
|        |    |    |    |        | have been       |                |
|        |    |    |    |        | processed. The  |                |
|        |    |    |    |        | U.S. Department |                |
|        |    |    |    |        | of Education    |                |
|        |    |    |    |        | will verify     |                |
|        |    |    |    |        | explanations,   |                |
|        |    |    |    |        | and after       |                |
|        |    |    |    |        | verification,   |                |
|        |    |    |    |        | accept the      |                |
|        |    |    |    |        | data.           |                |
+--------+----+----+----+--------+-----------------+----------------+
| S      | 3  | 10 | Nu | M      | If the count    |                |
| tudent | 60 |    | mb |        | provided is     |                |
| Count  |    |    | er |        | either a        |                |
|        |    |    |    |        | subtotal or     |                |
|        |    |    |    |        | grand total, it |                |
|        |    |    |    |        | must be equal   |                |
|        |    |    |    |        | to or greater   |                |
|        |    |    |    |        | than the sum of |                |
|        |    |    |    |        | its parts.      |                |
+--------+----+----+----+--------+-----------------+----------------+
| Ca     | 3  | 1  |    | M      |                 |                |
| rriage | 70 |    |    |        |                 |                |
| Return |    |    |    |        |                 |                |
| / Line |    |    |    |        |                 |                |
| Feed   |    |    |    |        |                 |                |
| (CRLF) |    |    |    |        |                 |                |
+--------+----+----+----+--------+-----------------+----------------+

## LEA Title III LEP Students Served File Examples 

### Partial Record Sample for Fixed Format LEA Title III LEP Students Served File

The following text shows a portion of the header row and data rows. The
highlighted ruler line is provided to help the reader visually identify
the column placement of the data. The ruler line should not be included
in submitted files.

### Partial Record Sample for Comma--Delimited File Format LEA Title III LEP Students Served File

The following text shows a portion of the header row and data rows.[^4]

### Partial Record Sample for Tab--Delimited File Format LEA Title III LEP Students Served File

The following text shows a portion of the header row and data rows.[^5]

![](media/image1.png){width="1.5in" height="1.5in"}

Our mission is to ensure equal access to education and to promote
educational excellence throughout the nation.

www.ed.gov

[^1]: Statutory Reference -- Section 9101(25) of ESEA

[^2]: ^\*^ Using EXCEL will produce extraneous delimiters at the end of
    the header record. They will be disregarded during file processing
    and so will not generate a file format error.

[^3]: ^\*^ Using EXCEL will produce extraneous delimiters at the end of
    the header record. They will be disregarded during file processing
    and so will not generate a file format error.

[^4]: ^\*^ Using EXCEL will produce extraneous delimiters at the end of
    the header record. They will be disregarded during file processing
    and so will not generate a file format error.

[^5]: ^\*^ Using EXCEL will produce extraneous delimiters at the end of
    the header record. They will be disregarded during file processing
    and so will not generate a file format error.