Employee

**Verification Service**

**(EVS)**

Verification of Names

![](media/image1.png){width="2.25in" height="2.0833333333333335in"}and
Social Security Numbers

**Employer and Third-Party**

**Submitter Instructions**

######## 

######## **November 2002**

**(Updated with 2006 Intelligence Reform and Terrorism Prevention Act)**

Social Security Administration

Office of Central Operations

300 North Greene Street, Baltimore, Maryland 21290-0300

Publication Number: 20-004, ICN: 437000

**1-800-772-6270**

Revision Date: November 2002 (Updated with 2006 Intelligence Reform and
Terrorism Prevention Act)

**Employee Verification Service**

##### 2004 Notice of Change

1.  Paper listings should contain no more than 300 names and Social
    Security Numbers (SSNs) for verification.

2.  A file format change has been made to the output record (File Social
    Security Sends to Employer) on page 12 of the EVS instruction
    booklet as follows:

> The output record is changed to include a death indicator in a
> one-position, alpha field (position 121) when the SSN verifies and the
> death may be disclosed. (Social Security statutes do not allow State
> death information to be disclosed.)
>
> The output file for EVS diskette users will now contain matches and
> mismatches. Prior to 2004, diskette users received only the name(s)
> and SSN(s) that did not verify.

####### Employee Verification Service (EVS)

**Table of Contents**

**General Information** . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . .

> **Registration Information**
>
> Instructions . . . . . . . . . . . . . .. . . . . . . . . . . . . . .
> . . . . . . .
>
> Registration Form . . . . . . . . . . .. . . . . . . . . . . . . . . .
> . . . . . .
>
> Federal Privacy Act Statement for Individual Employers . . . .
>
> Federal Privacy Act Statement for Third-Party Submitters . . . .

**Paper Requirements and Mailing Instructions** . . . . . . . . . . . .
.

**Diskette Technical Requirements** . . . . . . . . . . . . . . . . . .
. . . . .

**Magnetic Tape/Cartridge Requirements** . . . . . . . .. . . . . . . .
.

**File Format (Employer/Third-Party Submissions to Social Security)** .

**File Format (SSA Results Returned to Employer/Third-Party)** . . .

**What To Do If A Social Security Number Fails To Verify** . . .

> **Appendix 1 (Diskette Mailing Form)**
>
> **Appendix 2 (Magnetic Tape/Cartridge Mailing Form)**
>
> 1
>
> 2
>
> 3
>
> 4
>
> 5
>
> 7
>
> 8
>
> 9
>
> 10
>
> 12
>
> 14

##### EVS General Information

This booklet contains instructions for [employers]{.underline} and
[third-party]{.underline} submitters (accountants, service bureaus,
etc.) to use the Social Security Administration's (SSA) Employee
Verification Service (EVS). This service matches your record of current
or former employee names and Social Security numbers (SSN) with SSAs
records. It's ideal to use before you prepare and submit Forms W-2 (Wage
and Tax Statements) to SSA. Accurate name/SSN information on the W-2
allows us to properly credit your employees' earnings record, which will
be important information in determining their social security benefits
in the future.

EVS requests can be submitted at any time and generally take about 30
days to process. There are several methods to choose from based on the
number of employee names/SSNs that you want to verify:

**Up to 5 names/SSNs**

> Call our toll-free number for employers, 800-772-6270, or the general
> SSA number at 800-772-1213. Both numbers are open for service weekdays
> from 7:00 a.m. to 7:00 p.m., Eastern Time.

**Up to 50 names/SSNs**

> Up to 50 names/SSNs can be submitted on paper to your local Social
> Security office. Your local office will provide you with format and
> submission instructions. Some offices accept faxed listings. Check
> your local phone book or visit SSA online at
> [www.socialsecurity.gov](http://www.socialsecurity.gov/) to find the
> office nearest you.

**Over 50 names/SSNs**

> A simple registration process is required for verification requests of
> more than 50 names/SSNs **or requests submitted on magnetic media**
> (regardless of how many items you want verified). Just follow the
> registration instructions on page 2. When SSA processes your
> registration form and signed privacy act statement, you'll be issued a
> Requester Identification Code needed to submit your data file or paper
> listing.
>
> Large verification requests are ideal for verifying an entire payroll
> database or if you hire more than 50 workers at a time. Due to system
> limitations, we ask that magnetic tape or diskettes submissions
> contain no more than 250,000 items at a time.
>
> Media Accepted: Paper, magnetic tape (9 track, \"), 3480/3490
> cartridge, and 3½\" diskettes. (SSA no longer accepts EVS requests on
> 5¼\" diskettes.)

The remainder of this booklet provides registration information and
formatting/submission instructions for requests of more than 50
names/SSNs.

**EVS Registration Instructions**

To register for EVS, both individual employers and third-party
submitters should:

1\. Complete the Registration Form found on page 3. The company address
in block 2 should show a street address, city, state and ZIP code. A
P.O. Box may be included in the address, but a **P.O. Box alone will not
be accepted**.

> The registration form must be signed by a manager or authorized
> official of the company. The title of the signer **must** follow the
> signature.

2\. There are two Federal privacy act statements included in this
booklet - one for individual employers and one for third-party
submitters. Sign and date the appropriate form.

3\. Mail or fax both the registration form and privacy act statement to:

> Social Security Administration

OCO, DES, EVS

300 N. Greene Street, 5-E-10 North Building

Baltimore, Maryland 21290-0300

> Fax (410) 966-3366 or (410) 966-9439

Once SSA has processed your registration request, we will mail you a
Requester Identification Code. This code should be shown on your paper
or in your magnetic media submission [and on any EVS correspondence with
SSA concerning a change in address, contact person or telephone
number]{.underline}. EVS correspondence should be sent to the address or
fax number shown above.

If you misplace your Requester Identification Code, call the EVS
information line

at (410) 965-7140.

**EVS Registration Form**

Complete this form, along with the appropriate privacy act statement
(see pages 5

and 6) and mail or fax it to:

##  Social Security Administration 

OCO, DES, EVS

5-E-10 North Building

300 N. Greene Street

Baltimore, Maryland 21290-0300

Fax (410) 966-3366 or (410) 966-9439

+-----------------------------------------------------------------------+
| 1\. Name of Company                                                   |
+-----------------------------------------------------------------------+
| 2\. Company Street Address, City, State, Zip Code (P.O. Box alone is  |
| not acceptable)                                                       |
+-----------------------------------------------------------------------+
| 3\. EIN (Employer Identification Number)                              |
|                                                                       |
| Provide primary EIN if your company uses more than one.               |
+-----------------------------------------------------------------------+
| 4\. Contact Name and Telephone Number (include area code)             |
+-----------------------------------------------------------------------+
| 5\. Fax number (if applicable)                                        |
+-----------------------------------------------------------------------+
| 6\. How will you be submitting your data files for processing?        |
|                                                                       |
| \_\_ 3½\" Diskette \_\_ 3480 or 3490 Cartridge                        |
|                                                                       |
| \_\_ Paper \_\_ Magnetic Tape (Standard density 6250 BPI.             |
|                                                                       |
| (If 1600 BPI is needed, check here \_\_\_.)                           |
+-----------------------------------------------------------------------+
| 7\. How many SSNs do you want to verify? \_\_\_\_\_                   |
+-----------------------------------------------------------------------+
| 8\. Are you a Third-Party submitter? Yes \_\_\_ No \_\_\_             |
+-----------------------------------------------------------------------+
| 9\. Authorized Signature (Company Manager or Authorized               |
| Representative)                                                       |
|                                                                       |
| \_\_\_\_\_\_\_\_\_\                                                   |
| _\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ |
|                                                                       |
| Signature                                                             |
|                                                                       |
| \_\_\_\_\_\_\_\_\_\                                                   |
| _\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_                                |
|                                                                       |
| Title Date                                                            |
+-----------------------------------------------------------------------+

**EVS Federal Privacy Act Statement**

**Individual Employers**

> EIN: \_\_ \_\_- \_\_ \_\_ \_\_ \_\_ \_\_ \_\_ \_\_

I understand that the Social Security Administration will verify Social
Security Numbers (SSNs) solely to ensure that the records of my
employees are correct for the purpose of my completing Internal Revenue
Service Forms W-2 (Wage and Tax Statement).

I also understand that any information which I receive from records
maintained by the Social Security Administration is governed by 5 USC
552a(I) of the Federal Privacy Act. Under this Act, anyone who obtains
this information under false pretenses, or uses it for a purpose other
than that for which it was requested, may be punished by a fine or
imprisonment or both.

Further, EVS information does not imply that you or your employee
intentionally provided incorrect information about the employee\'s name
or SSN. It is not a basis, in and of itself, for you to take any adverse
action against the employee. EVS should **only** be used to verify
workers currently employed or an entire payroll database. Company policy
concerning the use of EVS should be applied consistently to all workers,
e.g., if used for new hires, verify all new hires; if used to verify
your data base, verify the entire data base. Any employer that uses the
information SSA provides regarding name/SSN verification as a pretext
for taking adverse action against an employee may violate state or
federal law and be subject to legal consequences.

Signature
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Date\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Name (Printed)
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Title
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**EVS Federal Privacy Act Statement**

**Third-Party Submitters**

The information on this page and your signature on the Federal privacy
act statement on Page 6 serve as a formal agreement between your company
and SSA. The agreement will govern the verification of employee SSNs for
those employers who have executed wage reporting contracts with you.
Under this agreement, the contracts between your organization and the
employers must be available for inspection in the event that SSA should
need to audit your records. EVS promotional material must also be
available for review.

You can use a fee-based approach when offering EVS to your clients.
However, caution should be taken. SSA offers services, like EVS, free of
charge. Some companies in the private sector offer those same services
for a fee and develop misleading brochures and advertisements. To
discourage the use of misleading mailings about Social Security and
Medicare, Congress enacted specific prohibitions in Section 312 of the
Social Security Independence and Program Improvements Act of 1994 that
broadened the existing deterrents. The prohibitions are codified at
Title 42 of the U.S. Code, Section 1320b-10. You should ensure that you
are aware of these legal provisions and conform to their requirements.

In a snapshot, you should:

-   Be cautious [not]{.underline} to suggest to your clients that this
    service is only available through you;

-   Advise all customers that this service is available at no cost from
    SSA and that this service is not a unique or exclusive arrangement
    between SSA and your company; and

-   Be sure not to give any impression when describing your EVS service
    to your clients that your company has an arrangement that allows
    direct access to SSA data bases, program software, etc.

To register, sign and date the statement found on Page 6 and send it
along with your registration form to: Social Security Administration,
OCO, DES, EVS, 300 N. Greene Street, 5-E-10 North Building, Baltimore,
Maryland 21290-0300. Forms may also be faxed to: (410) 966-3366 or (410)
966-9439

**EVS Federal Privacy Act Statement**

**Third-Party Submitters**

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ EIN: \_\_ \_\_- \_\_
\_\_ \_\_ \_\_ \_\_ \_\_ \_\_

Company Name

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Street Address

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

City, State, Zip Code

The [^1^]{.underline} certifies that it is authorized, under valid
contracts with all outside employers of any individual for whom it will
request Social Security number (SSN) verification, to handle annual wage
reporting responsibilities with the Social Security Administration
(SSA). The ^[1]{.underline}^ hereby acknowledges that it is authorized,
under this agreement, to request SSN verification from SSA only for the
purpose of handling annual wage reporting responsibilities for these
employers. The ^[1]{.underline}^ understands that SSA agrees to verify
SSNs solely to help ensure the accuracy of wage reporting.

The ^[1]{.underline}^ also understands that information received from
records maintained by SSA must be handled in accordance with the Privacy
Act of 1974 (5 U.S.C. 552a). Under the terms of this Act, anyone who
knowingly and willfully request or obtains from a Federal agency under
false pretenses, any record concerning an individual or uses it for a
purpose other than that for which it was requested, shall be subject to
a criminal penalty (5 U.S.C. 552a(1)(3)). Misuse of a SSN also is a
violation of the Social Security Act (42 U.S.C. 408).

Further, EVS information does not imply that you or your client
intentionally provided incorrect information about the employee\'s name
or SSN. It is not a basis, in and of itself, for your client to take any
adverse action against an employee. EVS should only be used to verify
workers currently employed or an entire payroll database. Your client's
policy concerning the use of EVS should be applied consistently to all
workers, e.g., if used for new hires, verify all new hires; if used to
verify a client's data base, verify the entire data base. Any
client/employer that uses the information SSA provides regarding
name/SSN verification as a pretext for taking adverse action against an
employee may violate state or federal law and be subject to legal
consequences.

Signature
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Date\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Name (Printed)
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Title
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

^[1/]{.underline}^ Enter Your Company's Name

**Paper Requirements and Mailing Instructions**

**NEW FOR 2004 →** Social Security will accept paper listings of 50 to
300 names and SSNs for verification.

Follow these instructions for submitting paper listings to SSA for
verification.

1\. Complete and send the registration form and privacy act statement to
SSA. When you receive your four-digit Requester Identification Code, you
are ready to submit your paper listings.

> **Keep a copy of your privacy act statement**. You will need to send a
> copy of the statement with each listing you want verified.

2\. Format your listing to include the following data:

> Social Security Number
>
> Last Name, First Name, Middle Initial
>
> Date of Birth (MMDDYYYY)
>
> Gender Code (M-Male; F-Female)

This listing may be formatted across a page in a columnar format, such
as:

  ---------------- ---------- ---------- ------------ ----------- --------
  Social Security  Last Name  First Name Middle       Date of     Gender
  Number                                 Initial      Birth       

  ---------------- ---------- ---------- ------------ ----------- --------

3\. Send the paper listing, your 4-digit Requester Identification Code
and **a signed copy of your privacy act statement** to:

Social Security Administration

Wilkes-Barre Data Operations Center

P.O. Box 6500

Wilkes-Barre, PA 18767-6500

> **Do not send paper listings to Baltimore or your local office** with
> your registration form. Paper listings with 50 to 300 SSNs must be
> sent to the Wilkes-Barre address above.

Call the EVS information line, 410-965-7140, if you have questions or
need additional information.

**Diskette Technical Requirements**

1.  A 3½\" diskette **[must]{.underline}** contain the file EVSREQ2K.
    (SSA no longer accepts EVS requests on 5¼\" diskettes.)

2\. The file name EVSREQ2K **[must]{.underline}** be in the root
directory.

> Do not use file extensions, i.e., .txt, .wpd when naming your file.

3\. A diskette must contain only one file named EVSREQ2K. Put multiple
files on separate diskettes. No files other than EVSREQ2K should be
included on a diskette.

4\. Operating System: All diskettes must be created using a MS-DOS
operating system format. SSA will not process any diskettes that are not
MS-DOS compatible. [They will be returned to you.]{.underline}

> If you do not have a MS-DOS operating system, you may still be able to
> create MS-DOS compatible diskette files. Some operating systems, e.g.,
> UNIX, XENIX and APPLE may have a DOS shell that can be used to create
> these files. Check your operating system manual.

5\. Data must be recorded on 3½\" diskettes using the text file format.

6\. Each record in a file **[must]{.underline}** be 130 characters in
length. Data must be entered in each record in the exact positions shown
in the layout.

7.  Reports sent on MS-DOS 3½\" double sided diskettes
    **[must]{.underline}** be formatted to

> high density 1.44 megabytes; double density 720 kilobytes.
>
> Formatting diskettes to a density other than that specified above will
> prevent SSA from processing your report.
>
> **DO NOT COMPRESS DATA. SSA CANNOT PROCESS SINGLE SIDED DISKETTES.**

8\. Record delimiters are not to be used, i.e., do not place a comma or
any other character after any field that would make it the end of the
data field.

9\. Complete the transmittal form found in Appendix 1 and send it along
with your diskette to the address on the form.

**Magnetic Tape/Cartridge Technical Requirements**

Use the following specifications for submitting tapes or cartridges to
Social Security:

Dataset Name : VATPR2K

Tape : Use 9 track,  inch magnetic tape or a 3480/3490 cartridge

Density : Use the density of 6250. 1600 can be requested in Block 6 of
the Registration Form.

Recording Code : EBCDIC

Fixed Length Record : 130 characters

Blocking Factor : 200 preferred

Fixed block size : 26,000 recommended

> Tapes with a block size other than 26,000 may cause a delay in
> processing.

Data : Unpacked (The user control data field may be packed.)

> Standard IBM OS Headers and Trailers, separated from data by tape
> marks. If unable to do so, put two tape marks at the end of the file.

Internal Label : Standard IBM or no label at all.

External Label : Prepare a label for the outside of your tape showing
the following data:

> Dataset Name : VATPR2K
>
> Requester ID Code: Unique 4-position code assigned by Social Security.
>
> External Tape No : If you use one of the tapes provided by Social
> Security, [please peel off or obliterate Social Security's label and
> tape number or this tape may be erased and returned to stock
> unprocessed.]{.underline}

Mailing Instructions: Complete the transmittal form found in Appendix 2
and send it, along with your tape or cartridge, to the address on the
form.

File Format for Employer/Third-Party Submissions to SSA

**Tape/Cartridge Dataset Name: VATPR2K Diskette File Name: EVSREQ2K**

SOCIAL SECURITY NUMBER

Must include all 9 digits including lead zeros. Position---1-9. Field
Size---9. Field Type---Numeric. This field must be filled.

ENTRY CODE "TPV"

Must insert "TPV" in Position 10-12. Field Size---3. Field Type---Alpha.
This field must be filled.

PROCESSING CODE 214

Must insert "214" in Position---13-15. Field Size---3. Field
Type---Numeric. This field must be filled.

LAST NAME

Do not use hyphens, apostrophes, blanks, periods, suffixes (Jr.), or
prefixes (Dr.). Must contain at least one character. Position---16-28.
Field Size---13. Field Type---Alpha/Numeric. This field must be filled.

FIRST NAME

Do not use hyphens, apostrophes, blanks, periods, suffixes (Jr.), or
prefixes (Dr.). Must contain at least one character. Position---29-38.
Field Size---10. Field Type---Alpha/Numeric. This field must be filled.

MIDDLE NAME/INITIAL

Do NOT use hyphens, apostrophes, blanks, periods, suffixes (Jr.), or
prefixes (Dr.). Must contain at least one character. Position---39-45.
Field Size---7. Field Type---Alpha/Numeric. This field is not required
for verification. They are required if the input SSN fails to verify and
SSA searches for a different SSN.

DATE OF BIRTH (MMDDYYYY)

If unknown, leave blank. Position---46-53. Field Size---8. Field
Type---Numeric. This field is not required for verification.

GENDER CODE

M=Male, F-Female, U=Unknown: Position---54. Field Size---1. Field
Type---Alpha. This field is not required for verification. They are
required if the input SSN fails to verify and SSA searches for a
different SSN.

BLANKS

SSA use only. Position - 55-89. Field Size---35. Field Type---Blanks.

USER CONTROL DATA

Employer Use Only. Position - 90-103. Field Size - 14. Field Type --
Alpha/Numeric.

File Format for Employer/Third-Party Submissions to SSA

Continued

BLANKS

SSA use only. Position - 104-123. Field Size -- 20. Field Type --
Blanks.

REQUESTER IDENTIFICATION CODE

Enter the Registration Code supplied by SSA during the registration
process -- see page 1.

Position---124-127. Field Size---4. Field Type---Alpha/Numeric. This
field must be filled.

MULTIPLE REQUEST INDICATOR -- Must insert '000'. .May not be left blank.
Position---128-130. Field Size---3. Field Type---Numeric.

NOTE: If a field marked "This field must be filled" does not contain an
entry, the item is automatically a non-verified record.

##### File Format for SSA's Return File to Employer/Third-Party

##### 

Tape Dataset Name : PUR.VATPV2K.J**xxxx** (**xxxx** = Requester
identification code)

Cartridge Dataset Name: PUR3480/3490.VATPV2K.J**xxxx**

Diskette File Name : EVSVER2K

SOCIAL SECURITY NUMBER

Data identical to input provided by requester. Position---1-0. Field
Size---9. Field Type---Numeric.

LAST NAME

Data identical to input provided by requester. Position---10-22. Field
Size---13. Field Type---Alpha/ Numeric.

FIRST NAME

Data identical to input provided by requester. Position---23-32. Field
Size---10. Field Type---Alpha/ Numeric.

MIDDLE NAME/INITIAL

Data identical to input provided by requester. Position---33-39. Field
Size - 7. Field Type - Alpha/ Numeric.

DATE OF BIRTH (MMDDYYYY)

Data identical to input provided by requester. Position---40-47. Field
Size---8. Field Type---Numeric.

GENDER CODE

Data identical to input provided by requester: Position-48. Field
Size-1. Field Type-Alpha.

BLANKS -- SSA USE ONLY

Position---49-83. Field Size---35. Field Type---Not Applicable.

USER CONTROL DATA

Data identical to input provided by requester. Position---84-97. Field
Size---14. Field Type---Alpha/ Numeric.

VERIFICATION CODE

Blank = Verified. For tape/cartridge/paper files, each SSN sent in file
will be returned with a verification code. Position---98. Field
Size---1. Field Type---Alpha/Numeric.

Blank means the record agrees with SSA's data file. For diskettes, only
the SSNs that do not match will be returned to you.

1= SSN not in file (never issued to anyone).

2= Name and DOB match; gender code does not.

3= Name and gender code match; DOB does not.

4= Name matches, DOB and gender code do not.

5= Name does not match; DOB and gender code not checked.

\* = Input SSN did not verify. Social Security located and verified a
different SSN shown in positions 112-120.

##### File Format for SSA's Return File to Employer/Third-Party

##### Continued

PROCESSING CODE 214

Position - 99-101. Field Size-3. Field Type-Numeric.

REQUESTER IDENTIFICATION CODE

Position---102-105. Field Size-4. Field Type-Alpha/ Numeric.

MULTIPLE REQUEST INDICATOR

Data identical to input provided by requester: Position---106-108. Field
Size---3. Field

Type---Numeric.

BLANKS

Position---109-111. Field Size---3. Field Type---Not Applicable.

VERIFIED SSN LOCATED BY SSA

SSN located and verified on name, DOB and gender. Position---112-120.
Field Size---9. Field

Type---Numeric.

DEATH INDICATOR

Position---121. Field Size---1, Field Type---Alpha

Y = SSA records indicate that the number holder is deceased.

N = SSA records indicate that the number holder is not deceased.

BLANKS

Position---122-130. Field Size---9. Field Type---Not applicable.

**What to Do If An SSN Fails To Verify**

**Requests Submitted on Tape/Cartridge/Paper Listing**

Each SSN sent in the file will be returned to you with a verification
code. If the verification code is blank, the record agrees with SSA's
data file. Please annotate your records that this SSN has been verified.

If the verification code is not blank, follow these steps:

1.  Ask to see the employee\'s Social Security card to assure that the
    SSN and name were correctly

shown on the file.

2.  Check to see if you made a typographical error. If so, correct the
    data and resend to SSA in a

subsequent file. Please resend only the corrected data.

3\. If the SSN shown on the card and the file match, ask the employee to
check with any Social Security Office or call 1-800-772-1213 to
determine and correct the problem. Ask the employee to give you the
corrected name or Social Security number for your payroll records.

**Requests Submitted on Diskette**

Each SSN sent in the file will be returned to you with a verification
code. If the verification code is blank, the record agrees with SSA's
data file. (Prior to 2004, diskette users received only the name(s) and
SSN(s) that did not verify.)

If the verification code is not blank, follow these steps:

1\. Ask to see the employee\'s Social Security card to assure that the
name and SSN were correctly shown on the file.

2.  If an error was made on the file, correct your records and send the
    SSN and related data to

SSA in a subsequent file.

3.  If the Social Security card and the file match, ask the employee to
    check with any Social

Security Office to determine and correct the problem.

**Diskette Only Mailing Form and Address**

**Complete this form and mail it along with your diskette to:**

**Social Security Administration**

**OCO, DES, EVS**

**5-E-10 North Building**

**300 North Greene Street**

> **Baltimore, MD 21290-0300**

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

1\. Name and Address of Company \-- Show street, city, state and zip
code.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

2\. If media should be returned to an address other than above, indicate
that address here.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

3\. Contact Name and Phone Number (include area code) \-- Show the name
and phone number of the person Social Security should contact regarding
this diskette.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

4\. EVS Requester Identification Code \-- This code was provided by
Social Security during the registration process.

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5\. Number of Diskettes \-- (3½\" High Density).

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6\. Record Count \-- Show the number of SSNs on the file.

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7\. Date Mailed

**Magnetic Tape/Cartridge Mailing Form and Address**

**Complete this form and mail it along with your [magnetic
tape/cartridge]{.underline} to:**

**Social Security Administration**

**OCO, DES, EVS, 5-E-10 North Building**

**300 North Greene Street**

> **Baltimore, MD 21290-0300**

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1\. Name and Address of Company \-- Show street, city, state and zip
code.

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2\. If media should be returned to an address other than above, indicate
that address here.

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3\. Contact Name and Phone Number (include area code) \-- Show the name
and phone number of the person Social Security should contact regarding
this tape/cartridge.

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4\. EVS Requester ID Code \-- This code was provided by Social Security
during the registration process.

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5\. Volume Serial Number of Tape/Cartridge

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6\. Record Count \-- Show the number of SSNs on the file.

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7\. Block size \-- 26,000 is preferred

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8\. Date Mailed