STATEMENT OF WORK

Meeting Support for Workshop on

[Biopsychosocial Pathways To Late Life Health Outcomes]{.underline}

Period of Performance: August 6-December 31, 2007

The Contractor will assist with pre-meeting, on-site, and post-meeting
support for an in-person workshop that will include an *additional*
10-15 invited investigators from around the U.S., an *additional* 5-10
NIH staff members, and up to 15 *additional* participants. Under an
earlier task order, the Maya Tech Corporation has already started
planning for this meeting, which was originally envisioned as a smaller
gathering. Due to recent developments in the field, and the growing
interest of scientists working in corollary fields, we feel that the
potential for important insights will be markedly increased by expanding
the scope of the meeting and increasing the number of presenters and
participants. The budget range for the *additional* participants is
\$16,000 - \$26,000.

The purpose of the one and one-half day meeting is for researchers
studying biopsychosocial pathways to late life health outcomes to
discuss the state of the science in this field. Participants will
include researchers in integrative science, psychology of personality
and emotion, caregiving, cognitive aging, brain-behavior relationships,
health disparities, demography and epidemiology. This workshop, to be
held November 29-30, 2007, will focus on conceptual and methodological
issues surrounding the related concepts of allostatic load and
cumulative physiological risk, and the behavioral and psychosocial
factors hypothesized to influence them.

Specific tasks include the following:

[Pre-meeting Support]{.underline}

-   Identify hotel sleeping rooms available at the government rate and
    contract with the hotel to guarantee these rooms;

-   Make arrangements for space to hold the 1-½ day meeting;

-   Communicate with each attendee to answer questions and facilitate
    travel arrangements, including following up with attendees who have
    not made their travel arrangements;

-   Prepare and distribute by email to attendees pre-meeting logistics
    information, a traveler form, and an expense reimbursement form;

-   Work with NIA Project Officer to develop the meeting agenda;

-   Collect from participants, collate and distribute background
    materials.

[On-site Support]{.underline}

-   Have a meeting planner on-site throughout the meeting to ensure that
    the event is proceeding smoothly, and to respond to any ad hoc
    requests. During this period, the meeting planner can also assist
    with on-site travel needs to include ground transportation and air
    and train scheduling changes;

-   Provide two morning Continental breakfasts, two morning coffee
    breaks, one afternoon snack and beverage break, and two lunches for
    the meeting. The allowable portion of participant per diems will be
    withheld from travel vouchers. The meeting planner will be
    responsible for ordering food, setup, serving arrangements, removal
    or disposal of all catering implements, leftovers, and payment of
    the caterer.

-   Make arrangements with a local restaurant for dinner for meeting
    participants on the first day of the meeting. Again the allowable
    portion of participant per diems will be withheld from travel
    vouchers and the meeting planner will be responsible for paying the
    restaurant.

-   Record meeting proceedings, take minutes and prepare a draft and
    final summary.

-   Make handouts available to staff and meeting participants.

[Post-meeting Support]{.underline}

-   Pay honoraria to presenters identified by NIA Project Officer.
    Process expense reimbursement vouchers, including gathering and
    reviewing submissions from travelers, communicating with travelers
    to seek clarification or obtain missing receipts, and reimbursing
    travelers.

-   Edit and provide the final workshop/meeting summary.

NOTE: Any Government employee who participates in the meeting will cover
his/her own expenses.

NIA Administrative Office Contact: Jennifer Croy, NIA, 301-402-2717.

NIA/BSR Project Officer: Dr. Lisbeth Nielsen, 301-402-4156.

SOLE SOURCE JUSTIFICATION

Meeting Support for Workshop on

[Biopsychosocial Pathways To Late Life Health Outcomes]{.underline}

Period of Performance: August 6-December 31, 2007

The Behavioral and Social Research Program (BSR) of the National
Institute on Aging wishes to enter into a sole-source purchase order
with

> The MayaTech Corporation
>
> 1100 Wayne Avenue, Suite 900
>
> Silver Spring MD 20910

for meeting support, specifically for an increased number of
participants to be invited to the Workshop, to be held November 29-30,
2007.

MayaTech will assist with pre-meeting, on-site, and post-meeting support
for an in-person workshop that will include an *additional* 10-15
invited investigators from around the U.S., an *additional* 5-10 NIH
staff members, and up to 15 *additional* participants. The current
procurement is a continuation of Contract #263-03-D-0016 (NCAT-885),
under which the Maya Tech Corporation was organizing this meeting,
originally envisioned as a smaller gathering. Due to recent developments
in the field, and the growing interest of scientists working in
corollary fields, we feel that the potential for important insights will
be markedly increased by expanding the scope of the meeting and
increasing the number of presenters and participants.

The need for continuity and seamless logistical support requires that
the same contractor who is already the meeting planner also handle
details for additional participants.

See FAR 16.505.

NIA Administrative Office Contact: Jennifer Croy, NIA, 301-402-2717.

NIA/BSR Project Officer: Dr. Lisbeth Nielsen, 301-402-4156.