#### Firearm(s) Donation Transfer Guidelines

The following operational guidance applies to GSA and the State Agencies
for Surplus Property for the transfer of firearms under the federal
donation program.

**Generations:**  Only handguns, rifles, shotguns, individual light
automatic firearms all less than .50 caliber in FSC 1005, and rifle and
shoulder fired grenade launchers in FSC 1010, assigned a disposal code
of 4 or better that can be used by the Donee upon receipt without
repair, may be transferred for donation purposes.  The firearm(s) must
be surplus to federal use and may not be seized or forfeited firearm(s).

**Property Restriction:**  The period of restriction on all donated
firearm(s) begins the day a Donee takes possession of the firearm(s) and
is in perpetuity.

**Eligibility Requirements:**  Only law enforcement entities whose
primary function is the enforcement of applicable federal, state, and/or
local laws may receive donated surplus firearm(s), and the firearm(s)
may only be issued to those compensated law enforcement officers having
powers to apprehend and to arrest.

**Documentation Requirements:**  The requesting State Agency for Surplus
Property (SASP) shall prepare a list of firearm(s) desired by eligible
Donees, in the format below, and obtain letters of intent from the
eligible Donees which identify the Donee, the number of compensated
officers with the power to apprehend and to arrest, and that the
Donee\'s intent is to use the firearm(s) solely for authorized law
enforcement activities.  If the requesting Donee has received donated
firearm(s) through any other federal program, the letter of intent must
include the number and types of firearm(s) received during the previous
12 months from such program(s). The SASP must forward the list of
desired firearm(s) and letters of intent to:

General Services Administration (7FB-8)\
Denver, CO 80225-0506

**Transfer processing:**  Upon review of the requirements and
determination of allocation, the GSA regional office (7FB-8) will notify
the applicable SASP of the allocation(s).

The SASP shall prepare a separate [Transfer Order of Surplus Personal
Property](http://contacts.gsa.gov/webforms.nsf/0/0BD46E3ADA293D3C85256A3E00648E04/$file/sf123.pdf)
[(SF 123)]{.underline} for each eligible Donee for which donation of
firearm(s) is/are approved.  The SF 123(s) with properly executed
firearm(s) conditional transfer document(s) attached will be forwarded
to the above GSA address for processing.

Upon receipt of an approved SF 123 from the GSA regional office, the
SASP will notify the Donee and will ask the Donee whether it prefers
shipment of the firearms or direct pick-up of the firearms from the
holding Federal agency.  The Donee is responsible for all shipment and
pick-up costs.

At no time is the SASP authorized to take possession of or store any
firearm(s) transferred under the Federal donation program.

**Disposal of Firearms:**  The terms and conditions of the firearm(s)
conditional transfer document specify the disposal actions required when
the firearm(s) are no longer required by the Donee.  The authorized
methods of disposal are as follows:

If the firearm(s) is/are no longer required, the Donee shall contact the
SASP and make the firearm(s) available for transfer to another donee
within the state with prior written approval of the local GSA regional
office.

If the Firearm(s) is/are no longer required within the State, the SASP
will make the firearm(s) available for transfers to another SASP, with
the prior written approval of GSA (7FB-8).

If the firearm(s) is/are no longer required, destruction of the
firearm(s) must be such that each complete firearm is rendered
completely inoperable and incapable of being made operable for any
purpose except recovery of basic material content.

Authorized methods of destruction are; (1) melting of the firearm(s),
(2) cutting the firearm(s) in accordance with DOD DEMIL guidelines, or
(3) shredding of the firearm(s).

The donee and SASP representative must both state in writing that the
firearm(s) was/were so destroyed. The signed statement(s) must include
the date and location of destruction, and the SASP must maintain the
original signed statement(s) for a period of 5 years.

# Firearm(s) Want List

Requesting SASP:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Point of Contact:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Phone Number:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Fax Number:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Manufacturer/Make (Optional):
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Model (Optional):
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Description (Select one category, e.g., automatic, bolt action, pump,
revolver, semi-automatic):
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Caliber/Gauge:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Quantity:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Donee Recipient:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_