**Minutes**

**CVISN Architecture Configuration Control Board**

22 May 2008

**Attendees:**

Joe Foster (DC)

Delaine Adkins (KS)

Cliff Estes (LA)

Kalyna Nedilsky (MD)

Manoj Pansare (MD)

Jodee Alm (MT)

John Casteel (NE)

Beth Hartley (NE)

Steve Trudell (NY)

Karen Ward (NC)

Terri Ungerman (OK)

Hal Rumpca (SD)

Tammy Duncan (TX)

Doug Deckert (WA)

Kris Weaver (ACS)

Bill Curry (CACI)

Bill Giuffre (CSI)

Anthony Velez (CSI)

Brenda Lantz (NDSU)

Janet Curtis (FMCSA)

Julie Lane (FMCSA)

Calvin Pires (Volpe)

Chris Flynn (Volpe)

Larry Trudeau (Volpe)

Jingfei Wu (Volpe)

Sandra Boys (APL)

Nancy Magnusson (APL)

Mary Stuart (APL)

A meeting of the CVISN Architecture Configuration Control Board (ACCB)
was held 22 May 2008. The list of Change Requests (CRs) that were
discussed was posted to the ACCB Collaboration SharePoint site prior to
the meeting. A list of all CVISN Architecture CRs may be found on the
ACCB Collaboration site at:
<https://partners.jhuapl.edu/BA/hp/cvisn/ACCB/CR_Status> in the file:
"ArchitectureCRs_all". For those CRs discussed at the meeting, the
"Description" section of each CR summarizes the discussion and reflects
changes to the CR.

Action items assigned appear in the relevant section of the minutes.
Comments or corrections to these minutes or the CRs should be sent to
Sandra Boys (<sandra.boys@jhuapl.edu>).

Items that the ACCB recommends submitting to FMCSA for approval are
noted below the action item list.

The ACCB minutes and architecture CRs are posted on the Change Request
page of the FMCSA CVISN Web site:
[http://cvisn.fmcsa.dot.gov](http://cvisn.fmcsa.dot.gov/index.html).

The URL for the ACCB Collaboration site is
[https://partners.jhuapl.edu/BA/hp/cvisn/ACCB](https://partners.jhuapl.edu/BA/hp/cvisn/ACCB/default.aspx).
To get a password for the CVISN Collaboration SharePoint site, contact
Nancy Magnusson (<nancy.magnusson@jhuapl.edu>).

The next meeting will be held **19 June 2008** at 2:00 PM Eastern.

**Discussion Items**

**1. Voting on Architecture CRs**

-   **Architecture CR 5544 (SCR tbd)** -- Synopsis: Need for Standard
    Code Set

> Recommended for approval -- 15 approve, 36 non-voters.

This CR will be prioritized with the other outstanding CRs for the FY
2009 SAFER development plan. Volpe suggested that the ACCB begin looking
at prioritization of SAFER CRs for the FY 2009 development plan in July.

**2. Architecture CRs for Voting at the next meeting**

> None

**3. Volpe/CVISN: Report on open SAFER CRs and next SAFER release**

Volpe noted that SAFER CR 2287 "Upgrade webservices query from T0028v2
to T0028v3" was approved by FMCSA and is being deployed. T0028v3 was
deployed in SAFER in Sep 2007. The V3 schema contains three new data
elements: sending_state, verification_source, and verification_date. The
V3 version also increased field size for owner and operator that are
used in the T0028v2. V3 for the Web service query of T0028 transaction
is being implemented to support FTP users. FL will be testing with
Volpe.

**4. FMCSA Technical Support: Report on trouble tickets and defects**

HEAT is useable; states should contact Chris Flynn for access.

There was concern that, after recent technical support staff turnover,
several processes have fallen through the cracks. In particular, old
daily updates are not being archived when a baseline is run and the
heads-up e-mails on baseline updates are not being sent. Volpe took an
action item to address this.

CVISN and PRISM call logs are posted at:

[https://partners.jhuapl.edu/BA/hp/cvisn/ACCB/CVIEW_Call_Logs](https://partners.jhuapl.edu/BA/hp/cvisn/ACCB/CVIEW_Call_Logs/Forms/AllItems.aspx).

States should send feedback on the report and any requests for
formatting changes to Dan Coelho (<Daniel.A.Coelho@volpe.dot.gov>).

**5. Volpe/PRISM: Report on PRISM CRs relevant to CVISN stakeholders**

There were no new PRISM CRs for discussion this month.

**6. Developers' Call Report**

There was no Developers' Call this month. These calls may be replaced by
bi-weekly meetings.

**7. E-screening Focus Group Report**

No report this month. The group has not met recently but may be
reactivated at the 2008 CVISN Deployment Workshop.

**8. Proactive Data Quality and Operational Issues Focus Group Report**

States would like to know what Volpe is monitoring so that they can
suggest what should be added. Currently, Volpe was planning only to
monitor the services. Janet Curtis stated that the ACCB needs to define
the requirements. This will be added to the topics for the 2008 CVISN
Deployment Workshop.

**9. Other Items**

[Re-certification and re-baselining]{.underline}

The failure of a few states to recertify is impacting other states that
are waiting for all states to be done so that they can re-baseline.

NE asked whether the September 2008 SAFER release would create the need
for states to re-baseline again. If the September release enforces data
integrity checking among the T0020, T0021, and T0022 transactions, then
it would seem that re-baselining would be necessary. MD noted that
states need a timetable and schedule if they will need to re-baseline.
Several states agreed that states should not be allowed to re-baseline
at their leisure.

A precise definition of "re-baseline" is also needed. Does it mean just
T0022 data or all data? Volpe said that T0022 was required but other
transactions were optional. States noted that when FMCSA Technical
Support sends a message that a state is re-baselining, it is important
to also specify exactly what data they are re-baselining. It was noted
that Architecture CR 4991 "Business Rules to Support Data Quality for
Uploading IRP Data" states that "If a state is baselining, all three
transactions (T0020, T0021, and T0022) must be sent".

All agreed that baselining, re-certification, and de-certification
should be topics for the 2008 CVISN Deployment Workshop. A kick-off
telecon on the De-certification Plan is scheduled for 10 June 2:00 PM
Eastern.

[Topics for 2008 CVISN Deployment Workshop]{.underline}

As noted above, states would like to discuss monitoring, baselining,
re-certification, and de-certification at the Workshop. It was noted
that pre-workshop meetings will be needed to develop the framework. It
was suggested that time be set aside at the end of each day to decide
what topics should be tabled for more in-depth discussion during the
"free-time" on the final afternoon. SD would like a discussion of
interoperability.

**Action Items from Recent ACCB Meetings\***

-   **Action Item 134 (Volpe-Jingfei Wu):** Provide a level of effort
    estimate for all SCRs scheduled for September 2008 release and
    present at next ACCB meeting. *Open. This action item may be OBE.*

-   **Action Item 146 (Volpe-Chris Flynn and David Acker)**: Look into
    the request for mapping ASPEN data fields into SAFER. *Open. Kris
    Weaver, MD, and APL have requested this information.*

-   **Action Item 147 (Volpe-FMCSA Technical Support):** Notify the
    group when re-certification of all states is complete so they can
    plan for the re-baseline. *Open. WA and WI have not re-certified
    yet.*

-   **Action Item 149 (Volpe-Chris Flynn)**: Reply to Kris Weaver on
    HEAT test results. *Open. Issues have not all been addressed due to
    loss of technical support staff.*

-   **Action Item 151 (Volpe)**: Ensure that processes such as archiving
    daily updates and sending emails regarding baseline updates are not
    disrupted after FMCSA technical staff turnover. *New.*

-   **Action Item 152 (FMCSA-Julie Lane)**: Follow-up with Wisconsin on
    whether they are going to re-baseline by the end of May. *New.*

-   **Action Item 153 (FMCSA via APL)**: Add baselining,
    re-certification, and de-certification as topics for the 2008 CVISN
    Deployment Workshop. *New.*

-   **Action Item 154 (FMCSA via APL)**: Hold a kick-off telecon for the
    De-certification Plan on 10 June 2:00 ET. *New.*

-   **Action Item 155 (FMCSA via APL)**: Add monitoring as a topic for
    the 2008 CVISN Deployment Workshop. *New.*

\* Action Item numbers line up with the Action Item list on the CVISN
Collaboration SharePoint site.

**Items that the ACCB Recommended for FMCSA ECCB Approval**

-   **Architecture CR 5544 (SCR tbd)** -- Synopsis: Need for Standard
    Code Set

    **Items that the ACCB Disapproved**

None.

Note: Updates to the Architecture CRs discussed at this meeting can be
found in the file: "ArchitectureCRs_all" which is on the ACCB
Collaboration CR Status page
([https://partners.jhuapl.edu/BA/hp/cvisn/ACCB/CR_Status](https://partners.jhuapl.edu/BA/hp/cvisn/ACCB/CR_Status/Forms/AllItems.aspx)).

Also please note that the comments in the "Description" sections of
recent CRs have been re-organized so that the most recent information
will be listed first.