Procedures for

No-Notice Operational Readiness Exercises

**[General]{.underline}**

These exercises are designed to test California Wing's ability to
respond to no-notice simulated tasking for Search and Rescue (SAR),
Disaster Relief (DR) and Homeland Security (HLS) Exercises. California
Wing groups will be tasked at random to complete the assignment within
the specified time, while managing mission resources safely, in
accordance with CAP and CAWG regulations and policy. Group commanders
and HLS officers were notified of these exercises by the California Wing
Commander on 27 May 2003.

**These instructions should be distributed to all participants**. They
may be distributed in advance. Groups, HLS officers, and IC's will be
evaluated on compliance with them.

Exercise missions may be tasked at any time of the day or night. They
may occur individually or several may be tasked to your group (or the
wing) at the same time. Some exercises may require the IC to contact
resources in other groups to efficiently prosecute them. Exercise
missions may be SAR, transport, aerial photography or any other
missions. Exercises will not be designed to cause failure or be
"tricks", they will all be legitimate mission tasking.

**[Activation]{.underline}**

HQ CAWG / CC, DO, or DOT will prepare mission tasking, and initiate the
exercise by notifying the CAWG HLS Officer via any available means
(telephone, page, etc). The HLS officer will be responsible for:

-   Determining the appropriate group to task

-   Initiating the group alerting process by contacting the group HLS
    officer

-   Relaying the task to the group HLS officer.

CAWG Form 25HLS (Disaster Task Report -- HLS) will be initiated by HQ
CAWG to track the progress of the exercise. This form should be used by
the CAWG DOH (Wing Homeland Security Officer) and the tasked IC to
record progress of the exercise. The form is available on the wing web
site at <http://www.cawg.cap.gov/html/operations/mes.htm>.

**[Mission Numbers]{.underline}**

There will be two mission numbers (PLR numbers) used for these exercises
between 1 June 2003 and 15 August 2003. Mission numbers will be given a
suffix (-A, -B, etc) to distinguish one exercise from another. Please
use the right number!

HQ CAWG / DOT will maintain a log of all tasks and mission number
suffixes assigned, and reconcile mission numbers and mission costs.

**[Prosecution]{.underline}**

The assigned IC will be responsible for prosecuting the mission.
Resources must be launched within two hours (aircrew launched) or one
hour (ground team launched), after the time of notification to the group
HLS or the exercise will be cancelled without launching any resources.

Assigned IC's will be responsible for locating any additional staff
needed. **New and innovative ways of accomplishing the required mission
are encouraged. Think outside the box!**. The tasking will NOT specify
any particular resources to be used to complete the task, rather it will
describe a desired result, and in some cases, a required completion
time. At a minimum, there will be an IC (standard), Mission Safety
Officer (standard or trainee), and appropriate communications resources.
Other base staff as needed (trainees, etc) are encouraged, see below.

IC's are expected to complete all required paperwork including (but not
limited to):

-   CAWG F 25 HLS (front side)

-   CAWG ICS 201 (Incident Briefing)

-   CAWG 104 (Aircraft Flight Plan) as needed

-   CAWG 109 (Ground Ops Assignment) as needed

-   CAWG ICS 220A (Air Ops Summary) and 220G (Ground Ops Summary) as
    needed

-   CAWG ICS 214 Incident Log (or other IC log)

-   CAWG F xxx Photo Recon Sheet (as needed, for photo recon missions,
    attached)

Copies of these forms are available on the California Wing Website at
<http://www.cawg.cap.gov/html/operations/mes.htm>.

The use of the MMU for processing these missions is highly encouraged.
IC's receive an updated MMU database weekly via email. If the MMU is
used, missions should be uploaded to the WMU when complete. The use of
MMU forms for these missions in lieu of the CAWG forms is approved. See
the section on paperwork (below) for special processing procedures.

Specific procedures for Aerial Reconnaissance Imagery (ARI) or Photo
missions will be developed and published on the wing web site. All ARI /
Photo crews should become familiar with them prior to launch. Each photo
should be accompanied with a photo recon worksheet (attached).

**[Trainees]{.underline}**

These missions offer an excellent method for members to get practical
experience and mission participation credit for upgrading ES ratings for
all ratings, including Aircrew, Ground Team, and Base Staff positions.
Trainees should be used whenever available and in any qualified
specialty, consistent with qualified supervisors being available. In
order for trainees to receive mission credit, they **MUST** have an
appropriate 101T card with at least the pre-requisites and
familiarization and preparatory training tasks completed, unit
commanders' signature (approval), and there must be a qualified
supervisor (standard rating and SET / TTT qualified), in accordance with
CAWG Policy 03-13.

**[Safety]{.underline}**

All members must ensure that all activities are performed in a safe
manner. If a task can't be completed within the required time limit due
to safety, notify the CAWG / DOH for guidance. No activity should be
performed in an unsafe manner at any time, for any reason.

For aircraft missions, the PACR 60 HP/occupied seat rule MUST be
followed. UDF teams will not be dispatched with less than two people
within simplex communications range of each other, and all other CAWG
policies will be followed.

Safety inspection reports for aircraft and vehicles should be completed
per CAP regs, and included in the mission paper work.

**[Paperwork]{.underline}**

IC's will process mission paperwork as they would for a normal exercise,
collecting CAPF 108's with actual receipts, etc. and sending them to LTC
Joe Orchard, P. O. Box 111209, Big Bear Lake, CA 92315. All paperwork
must be sent to arrive NLT 2 weeks (14 days) following the completion of
the task.

IC's will complete an after-action report (format attached). Copies of
all mission paperwork including the after action report, and any product
(photographs, etc), **except** CAPF 108's, must **also** **be faxed** to
661-793-6511 **or emailed** to <CAWGMAINBASE@CAWG.CAP.GOV> within 2
hours of recovery of the resources and concluding the task. This
requirement is in addition to any requirement in the task itself.

Members requesting reimbursement will follow the normal procedure of
completing a CAPF 108 and sending it with original receipts to the IC.
**All aircraft flights MUST request reimbursement**. The member must
also report the total reimbursement requested within 24 hours of
completion of the task, by emailing the 108 total column information to
<CAWGMAINBASE@CAWG.CAP.GOV> or faxing the completed CAPF 108 (without
receipts) to 661-793-6511.

This additional process is necessary to manage the limited ES training
funds CAWG has available before the next fiscal year.

**[Mission Completion]{.underline}**

Upon the completion of the mission and the IC submitting the paperwork
via email or fax, HQ CAWG / DOT will prepare a summary (reverse side of
CAWG F 25HLS) of the mission including the following information

-   Time from notification to first launch

-   Time from notification to completion of task

-   Number of people involved

-   Total man-hours of all personnel involved

-   Number of aircraft used, types (C182, C206, etc) and corporate or
    member owned

-   Aircraft flight hours

-   Number of vehicles used

-   Vehicle mileage (total)

-   Total amount of reimbursement requested

This mission summary will be emailed to CAWG CC/CV/DO/DOS/DOH/SD

**After Action Report**

Each ORE IC will prepare an after action review (AAR) of their exercise.
This after action report will include (at a minimum)

Task Number
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Prepared by:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**Summary of the activity:** Submit a brief description of the exercise
goals

**Positives:** What went especially well, new techniques, etc.

**Lessons learned:** Write a brief description of the lessons learned --
things you wouldn't want do again, better ways of doing things in the
future, etc.

**Anything else you'd like to comment on:**

California Wing

Photo Recon Worksheet

+-------------+---+------------------+---+---+----------------+-------------+
| # M         | # |                  |   |   | Task Number    | Date        |
| ission Base | # |                  |   |   |                |             |
|             |   |                  |   |   |                |             |
|             | M |                  |   |   |                |             |
|             | i |                  |   |   |                |             |
|             | s |                  |   |   |                |             |
|             | s |                  |   |   |                |             |
|             | i |                  |   |   |                |             |
|             | o |                  |   |   |                |             |
|             | n |                  |   |   |                |             |
|             |   |                  |   |   |                |             |
|             | N |                  |   |   |                |             |
|             | u |                  |   |   |                |             |
|             | m |                  |   |   |                |             |
|             | b |                  |   |   |                |             |
|             | e |                  |   |   |                |             |
|             | r |                  |   |   |                |             |
|             |   |                  |   |   |                |             |
|             |   |                  |   |   |                |             |
|             |   |                  |   |   |                |             |
|             |   |                  |   |   |                |             |
|             |   |                  |   |   |                |             |
|             |   |                  |   |   |                |             |
+-------------+---+------------------+---+---+----------------+-------------+
| Task name   |   |                  |   |   |                |             |
|             |   |                  |   |   |                |             |
|             |   |                  |   |   |                |             |
+-------------+---+------------------+---+---+----------------+-------------+
| Subject     |   |                  |   |   |                |             |
|             |   |                  |   |   |                |             |
|             |   |                  |   |   |                |             |
+-------------+---+------------------+---+---+----------------+-------------+
| Lat         |   | Lon              | D |   |                |             |
|             |   |                  | i |   |                |             |
|    :    .   |   |     :    .       | r |   |                |             |
|             |   |                  | e |   |                |             |
|             |   |                  | c |   |                |             |
|             |   |                  | t |   |                |             |
|             |   |                  | i |   |                |             |
|             |   |                  | o |   |                |             |
|             |   |                  | n |   |                |             |
|             |   |                  | o |   |                |             |
|             |   |                  | f |   |                |             |
|             |   |                  | p |   |                |             |
|             |   |                  | h |   |                |             |
|             |   |                  | o |   |                |             |
|             |   |                  | t |   |                |             |
|             |   |                  | o |   |                |             |
|             |   |                  |   |   |                |             |
|             |   |                  |   |   |                |             |
|             |   |                  |   |   |                |             |
|             |   |                  |   |   |                |             |
|             |   |                  |   |   |                |             |
|             |   |                  |   |   |                |             |
+-------------+---+------------------+---+---+----------------+-------------+
| Altitude    |   | Estimated        |   |   |                |             |
| AGL         |   | distance from    |   |   |                |             |
|             |   | target           |   |   |                |             |
|      Feet   |   |                  |   |   |                |             |
|             |   |                  |   |   |                |             |
+-------------+---+------------------+---+---+----------------+-------------+
| ## Photogra |   |                  |   | C |                |             |
| pher's Name |   |                  |   | a |                |             |
|             |   |                  |   | m |                |             |
|             |   |                  |   | e |                |             |
|             |   |                  |   | r |                |             |
|             |   |                  |   | a |                |             |
|             |   |                  |   | M |                |             |
|             |   |                  |   | a |                |             |
|             |   |                  |   | k |                |             |
|             |   |                  |   | e |                |             |
|             |   |                  |   | a |                |             |
|             |   |                  |   | n |                |             |
|             |   |                  |   | d |                |             |
|             |   |                  |   | M |                |             |
|             |   |                  |   | o |                |             |
|             |   |                  |   | d |                |             |
|             |   |                  |   | e |                |             |
|             |   |                  |   | l |                |             |
|             |   |                  |   |   |                |             |
|             |   |                  |   |   |                |             |
|             |   |                  |   |   |                |             |
|             |   |                  |   |   |                |             |
|             |   |                  |   |   |                |             |
|             |   |                  |   |   |                |             |
+-------------+---+------------------+---+---+----------------+-------------+
| Comments:   |   |                  |   |   |                |             |
|             |   |                  |   |   |                |             |
|             |   |                  |   |   |                |             |
+-------------+---+------------------+---+---+----------------+-------------+

CAWG Form xxx