-   Windows 98, 2000, ME, XP, or NT operating system with 10-15
    megabytes of free space on the local hard drive;

-   20 megabytes Ram;

-   15" monitor with 16-bit color depth, resolution at 1024 x 768;

-   ODBC driver for Access 2000

## **To start the program**

Verify the display setting on the monitor is set to 1024 x 768.

Go to the location (drive, file) where you downloaded the program. Open
the COD simulation folder and then double click on the application file
titled **codCBT**. The program will start.

## **Introduction**

This computer based training program simulates the COD System screens
and functionality available to a School Administrator of a Full
Participant school. The simulation contains seven lessons and an open
format. In the open format, you may explore over six hundred (600)
fictitious person records for multiple award years, and twenty (20)
fictitious schools.

## **Lessons**

## Using the Search Function

-   Navigation bars, menus, and links

-   Searching for person, credit check, promissory note, award, and/or
    school

-   Requesting a credit check

## Locating Pell Information

-   Navigating to Pell Award information

-   Viewing Pell disbursement dates

-   Viewing a POP situation

## Locating Direct Loan Information

-   Navigating to Direct Loan information

-   Viewing disbursement dates

-   Viewing promissory note links

## Managing School Information

-   Locating school contact information

-   Locating and updating school options

-   Viewing funding information

-   Viewing drawdowns and returned funds

-   Viewing correspondence

-   Confirming Direct Loan end of year balance

-   Requesting Pell post deadline processing

## 

## Working with Batches

-   Searching for batches by dates

-   Searching for batches by batch ID number

-   Viewing batch details

-   Locating batch reject errors

-   Locating rejected record errors

-   Correcting record errors

-   Searching by SSN for all records

-   Using filters to narrow a search

## Requesting Data

-   Searching for Pell data requests

-   Submitting new Pell data request

-   Searching for Direct Loan Rebuild requests

-   Submitting new request for Direct Loan Rebuild

## Creating and Updating Records

-   How to create and update records online

-   Creating/Updating Person

-   Creating/Updating Pell Award

-   Creating/Updating Direct Loan for student and parent

-   Creating/Updating Disbursement

### **Open format**

In open format you can perform the following functions:

#### Explore person, award, disbursement, school, and batch information

Use the first three letters of any name for a person search. Once the
name(s) appears, navigate through the system to locate award and
disbursement information. The simulation contains over 600 fictitious
people.

#### View Batches

To view batches, choose a school from those listed below and search by a
date range of one to sixty days. Most of the batches in this simulation
are between July and November of each award year. You will find
2003-2004 Award Year and 2002-2003 Award Year batches and
acknowledgements. You may also view a limited amount of Pell data for
2001-2002, 2000-2001, and 1999-2000 Award Years by using the Pell Legacy
Batch Search option. All batch data is fictitious.

#### Create or Update a Person, Award, or Disbursement

You may create or update a person, award, or disbursement. If you move
to another account, the information will revert to the original data in
the simulation.

When creating and updating records, this simulation checks for a limited
amount of edits. A complete list of edits can be found in the Pell and
Direct Technical Reference Manuals. You may access this reference
material at the IFAP website. [You may create or update a person, award,
or disbursement. When you move to another account, the information will
revert to the original data in the simulation. When creating and
updating records, this simulation checks for a limited amount of edits.
A complete list of edits can be found in the COD Technical Reference
Manual which is available at the IFAP website.
www.ifap.ed.gov](http://www.ifap.ed.gov/)

### **Contact**

Comments about the CBT should be sent to <CODSupport@acs-inc.com>.
Please indicate "COD CBT Comments" in the subject line.

**Schools included in the Simulation**

The following list of fictitious schools is included in the simulation.
Search for a school by name or COD Entity ID also known as Routing ID.

+------------------+--------+-------+--------+------------+----------+
| ## School Name   | **COD  | ###   | **     | **Funding  | **COD    |
|                  | Entity |  Size | Type** | Level**    | Partici  |
|                  | ID**   |       |        |            | pation** |
+------------------+--------+-------+--------+------------+----------+
| Hailey           | 47     | 4     | Public | Advanced   | Full     |
| University -     | 891532 | 0,000 |        | Pay        |          |
| Main Campus      |        |       |        |            |          |
|                  | 59     |       |        |            |          |
| Hailey           | 617248 |       |        |            |          |
| University-Wayne |        |       |        |            |          |
| College          | 85     |       |        |            |          |
|                  | 749612 |       |        |            |          |
| Hailey           |        |       |        |            |          |
| Un               |        |       |        |            |          |
| iversity-Nursing |        |       |        |            |          |
| School           |        |       |        |            |          |
+------------------+--------+-------+--------+------------+----------+
| Gilbert          | 49     | 2     | P      | Advanced   | Full     |
| University       | 524013 | 2,000 | rivate | Pay        |          |
+------------------+--------+-------+--------+------------+----------+
| Sunny University | 09     | 3     | Public | Advanced   | Full     |
|                  | 643827 | 0,000 |        | Pay        |          |
+------------------+--------+-------+--------+------------+----------+
| Skyler           | 27     | 2     | P      | Advanced   | Full     |
| University       | 271698 | 0,000 | rivate | Pay        |          |
+------------------+--------+-------+--------+------------+----------+
| Great Neck Comm  | 57     | 1     | Public | Advanced   | Full/    |
| College          | 684013 | 2,000 |        | Pay        | Phase-in |
+------------------+--------+-------+--------+------------+----------+
| Robin Comm       | 37     | 8,000 | Public | Advanced   | Phase    |
| College          | 388456 |       |        | Pay        | -in/Full |
+------------------+--------+-------+--------+------------+----------+
| Burger Business  | 32     | 1,200 | Propr  | Advanced   | Full     |
| School           | 787340 |       | ietary | Pay        |          |
+------------------+--------+-------+--------+------------+----------+
| Pineland         | 46     | 1     | Public | Rei        | Full     |
| University       | 103289 | 2,000 |        | mbursement |          |
+------------------+--------+-------+--------+------------+----------+
| Oceanside        | 95     | 6,000 | P      | Rei        | Phase-in |
| College          | 587607 |       | rivate | mbursement |          |
+------------------+--------+-------+--------+------------+----------+
| Dollan           | 16     | 1,700 | Propr  | Rei        | Full     |
| Technical - Main | 683958 |       | ietary | mbursement |          |
| Campus           |        |       |        |            |          |
|                  | 82     |       |        |            |          |
| Dollan Tech --   | 326295 |       |        |            |          |
| Norwich          |        |       |        |            |          |
+------------------+--------+-------+--------+------------+----------+
| Electric         | 67     | 1     | P      | CM1        | Full     |
| University       | 809822 | 8,000 | rivate |            |          |
+------------------+--------+-------+--------+------------+----------+
| Hilltop          | 14     | 1     | P      | Pushed     | Full     |
| University       | 938237 | 6,000 | rivate | Cash       |          |
+------------------+--------+-------+--------+------------+----------+
| Hart University  | 82     | 3     | Public | Pushed     | Full     |
|                  | 635087 | 2,000 |        | Cash       |          |
+------------------+--------+-------+--------+------------+----------+
| Fields College   | 85     | 1     | Public | Pushed     | Full     |
|                  | 397045 | 3,000 |        | Cash       |          |
+------------------+--------+-------+--------+------------+----------+
| Stellar          | 51     | 1,600 | Propr  | Pushed     | Full     |
| Institute of     | 543360 |       | ietary | Cash       |          |
| Tech             |        |       |        |            |          |
+------------------+--------+-------+--------+------------+----------+
| Lanton School of | 82     | 1,200 | Propr  | Pushed     | Phase-in |
| Art              | 641592 |       | ietary | Cash       |          |
+------------------+--------+-------+--------+------------+----------+
| Maverick Beauty  | 38     | 500   | Propr  | CM2        | Full     |
| Institute        | 628674 |       | ietary |            |          |
+------------------+--------+-------+--------+------------+----------+