**NWCG Project Status Report Template**

###### 

Version 1.2

November 2001

This document is a publication of the NWCG IRM Program Management
Office. Questions or comments regarding this document should be directed
to:

**IRM Program Management Office**\
National Wildfire Coordinating Group\
3833 S. Development Avenue\
Boise, ID 83705

Barry Mathias, Program Manager\
(208) 373-4075\
barry_mathias@blm.gov

Allen Deitz, Repository Manager\
(208) 373-4076\
allen_deitz@blm.gov

Judy Crosby, Data Architect\
(208) 373-4077\
judy_crosby@blm.gov

Al Borup, Applications Architect\
(208) 373-4074\
al_borup@blm.gov

**NWCG IRM-PMO Project Status Report**

**Project Name:**

**Lead Agency:**

**Agency IRM Contact:**

**Business Leader:**

**Project Manager:**

**Date:**

**Reporting Period:**

***Introduction:***

The purpose of this form is to provide the NWCG IRM Working Team and
NWCG with periodic project updates. An electronic response is necessary
for routing purposes. This report may be delivered in any format
acceptable for upward reporting to the project's lead agency. For
questions regarding Agency specific format and content, please contact
the IRM Working Team member affiliated with the lead agency.

Reporting periods will coincide with regularly scheduled meetings of the
IRMWT---three or four times annually. Project Status Reports and "issue
papers" should be sent to the IRM-PMO c/o <Barry_Mathias@blm.gov> 30
days prior to a scheduled IRMWT meeting. Issue papers requiring a more
timely response will be accepted at any time. Both Project Status
Reports and Issue papers will normally be forwarded to the IRMWT within
five working days of receipt by the IRM-PMO. The Project Manager may
request faster forwarding.

##### Schedule Performance:

Attach or reference the project plan excerpt for activity scheduled
and/or occurring during the current reporting period. In a short summary
statement, highlight dependencies, schedule variance, and note problems
that you anticipate may adversely affect the project schedule. Please
identify accomplishments and milestones as well.

### Budget Performance:

Attach a spreadsheet itemizing planned and actual project expenditures
for the current reporting period. In a short summary statement, identify
any savings or shortfalls. Spreadsheet headings, column, and row
categories should conform to the reporting requirements of the lead
agency. If the lead agency does not have a specific reporting format,
the IRM-PMO format in Appendix A (attached) generally corresponds with
OMB/ITIPS upward reporting requirements.

### Project Staffing and Contracting:

1.  Identify staffing needs and staffing issues.

2.  Identify contracting needs and contracting issues.

***Issues and Impacts:***

1.  Attach an "issue paper" for any unresolved IRM and business issues
    and reference the issues here. Please identify likely impacts to the
    project. The contents of an issue paper should consist of a clear,
    concise problem statement and paragraphs supplying details,
    suggested remedies and likely impacts to the project.

2.  Identify "lessons learned" during the reporting period with
    recommendations that may be important for other projects. (Do not
    include lessons learned that were reported in previous reports.)

***Milestones Completed This Reporting Period*:**

1.  List the milestones, as identified in the project plan or charter
    that have been

> reached during this reporting period.

***Suggestions and Comments*:**

1.  The development of a project status report is a dynamic process.
    We're

> interested in your feedback. Please consider the intended audience,
> the
>
> IRMWT and NWCG. They've asked for this feedback from the IRM-PMO.
>
> Help us help you with suggestions and comments of how to improve this
>
> status report.

**Return to** <Barry_Mathias@blm.gov>. If you have questions about the
information being requested, please contact Barry Mathias at
208-373-4075.

## Appendix A: IRM-PMO Cost Accounting Guidelines

### IRM-PMO Financial Reporting Instructions

Project "cost accounting to date" is a Charter deliverable and reporting
requirement for every NWCG IRM Project. Project managers should use the
lead Agency reporting format. If the lead Agency does not have a
required format, project managers should construct an EXCEL spreadsheet
using the following format as a minimum requirement:

> Note: Cost accounting information should be presented in sufficient
> detail to identify all costs associated with the project. Add columns
> and rows as necessary. This information will be used to brief upper
> management. It should be clear, concise, self-explanatory, and display
> well for presentation purposes.

***Heading*:** Complete a heading on the spreadsheet identifying the
following information:

**Project Name:**

**Lead Agency:**

**Agency IRM Contact:**

**Business Leader:**

**Project Manager:**

**Date:**

**Reporting Period:**

**[*Column Descriptions*:]{.underline}**

**Activity Description:** Include row descriptions under this column
identifying project activity.

**Planned Expenditures:** Identify the total amount budgeted.

**Current Expenditures:** Identify the amount spent to date.

**Remaining Balance:** Identify the amount remaining. (If a category has
been overspent, please indicate the anticipated shortfall amount in
red.)

**[*Row Descriptions*:]{.underline}** (See the attached table for
additional, clarifying information)

**Equipment:** Include capital, non-capital, and leases for equipment.

**Software:** Identify software purchases and expenses including leases
and licensing.

**Services:** Identify the cost of services other than support services.
(Telephone, etc., etc.)

**Support Services:** Identify the cost of support and maintenance
services including training.

**Supplies:** Identify consumable items that have been purchased.

**Travel:** Identify all travel expenses by individual.

**Personnel:** Identify salary costs (actual cost to government) by
individual.

**Total Yearly Costs:** Total costs from each column.

**Beginning Yearly Balance:** Amount budgeted at the beginning of the
fiscal year.

**Remaining Yearly Balance:** Amount remaining as of the date on this
report.

**Total Cost of Project:** Total amount spent on the project to date.

The following table of explanations may be useful in clarifying specific
items. This table identifies the elements in each category of the OMB
reporting requirement.

  ---------------------------- ------------------------------------------
  **1. EQUIPMENT**             Capital and non-capital investments for
                               equipment for data processing and
                               telecommunications. Include furniture,
                               typewriters, copiers, calculators, or
                               microfilm/microfiche equipment in a
                               sub-category---Office Equipment.

  **2. SOFTWARE**              Software purchases, application programs,
                               and commercial-off-the-shelf (COTS)
                               software, databases, and software
                               documentation.

  **3. SERVICES**              Any service, other than support services,
                               performed or furnished by using the
                               equipment or software identified in items
                               1 or 2 above.

  **4. SUPPORT SERVICES**      Any commercial services, including
                               maintenance, used in support of equipment,
                               software, or services identified in items
                               1, 2, and 3 above. Support services
                               include source data entry, training,
                               planning for the use and acquisition of
                               information technology, studies, reviews,
                               facilities management of
                               government-furnished technology, custom
                               software development, system analysis and
                               design, and computer performance
                               evaluation and capacity management.

  **5. SUPPLIES**              Any consumable item designed specifically
                               for use with equipment, software,
                               services, or support services identified
                               in items 1, 2, 3, and 4 above.

  **6. TRAVEL**                Includes travel, per diem, car rental, and
                               miscellaneous travel expenses for each
                               employee. This information may be
                               presented as a lump sum for each employee.

  **7. PERSONNEL**             Includes the salary and benefits for
                               personnel working on the project
                               regardless of funding source. This relates
                               directly to the amount of time a person is
                               dedicated to the project.
  ---------------------------- ------------------------------------------

End of Report