**SBA** SOP 00 17 2

**\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

**Parking**

**Program**

> Office of Administration
>
> U.S. Small Business Administration

SOP 00 17 2

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| ![](medi       | > **SMALL        |                 |        |     |
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| ight="0.832638 | > **STANDARD     |                 |        |     |
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| SUBJECT:       |                  | S.O.P.          |        | REV |
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| Parking        |                  | SECTION         | NO.    | 2   |
| Program        |                  |                 |        |     |
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| INTRODUCTION   |                  |                 |        |     |
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| [Purpose       |                  |                 |        |     |
| ]{.underline}. |                  |                 |        |     |
| The purpose of |                  |                 |        |     |
| this SOP is to |                  |                 |        |     |
| outline        |                  |                 |        |     |
| procedures for |                  |                 |        |     |
| managing and   |                  |                 |        |     |
| allocating     |                  |                 |        |     |
| parking for    |                  |                 |        |     |
| the Small      |                  |                 |        |     |
| Business       |                  |                 |        |     |
| Administration |                  |                 |        |     |
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| Canceled       |                  |                 |        |     |
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| SOP 00 17 1,   |                  |                 |        |     |
| dated          |                  |                 |        |     |
| 11/30/97.      |                  |                 |        |     |
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| [Originator    |                  |                 |        |     |
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| AUTHORIZED BY: |                  |                 | EFF    |     |
|                |                  |                 | ECTIVE |     |
|                |                  |                 | DATE   |     |
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|                |                  |                 | No     |     |
|                |                  |                 | vember |     |
|                |                  |                 | 14,    |     |
|                |                  |                 | 2005   |     |
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| Darryl K.      |                  |                 | PAGE   |     |
| Hairston       |                  |                 |        |     |
|                |                  |                 | 1      |     |
| Assistant      |                  |                 |        |     |
| Administrator  |                  |                 |        |     |
|                |                  |                 |        |     |
| for            |                  |                 |        |     |
| Administration |                  |                 |        |     |
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| SBA Form 989   |                  |                 |        |     |
| (5-90) Ref:    |                  |                 |        |     |
| SOP 00 23      |                  |                 |        |     |
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| Federal\ Recyc |                  |                 |        |     |
| ling\ Program^ |                  |                 |        |     |
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> This form was electronically produced by Elite Federal Forms, Inc.

SOP 00 17 2

# Table of Contents

Table of Contents 3

Chapter 1 5

General Overview of the Parking Program 5

1\. What Does this SOP Cover? 5

2\. What Regulations Govern the Parking Program? 5

3\. What is the Government\'s Liability? 5

4\. What are the Garage Rules? 5

Chapter 2
...................................................................................................
7

Obtaining a Parking Permit 7

1\. How and When Can I Apply for a Parking Permit? 7

2\. If I am Handicapped, What Do I Need to Do to Apply for Parking? 7

3\. How is the Allocation of Parking Permits Prioritized? 7

4\. How Does the Waiting List Work? 8

5\. Who Qualifies to Join a Car/Van Pool? 8

6\. How are Car/Van Pool Applications Ranked? 9

7\. How Do I Pay for My Parking? 10

8\. What if My Car/Van Pool Changes? 10

9\. Once I Have Been Issued a Car/Van Pool Permit, How Do I Get My
Monthly Car/Van Pool Permit? 11

10\. How Can I Lose My Parking Privileges? 11

Appendix 1

Index to Forms and
Reports..............................................................\....13

Appendix 2

SBA Form
1794...........................................................................\...15

Appendix 3

SBA Form
1794A...........................................................................17

Appendix 4

Council of Governments
Map..............................................................19

Effective Date: November 14, 2005 Page 3

#  SOP 00 17 2

# 

# Chapter 1

##  General Overview of the Parking Program

### 1. What Does this SOP Cover?

This Standard Operating Procedure (SOP) covers the parking program at
SBA Headquarters.

### 2. What Regulations Govern the Parking Program?

The Federal Property Management Regulations at 41 CFR sections 102-74,
sections 102-74, 265-310,"Parking Facilitator," govern this program.

### 3. What is the Government\'s Liability?

The Government is not liable for any damages to property or injury to
anyone resulting from a Federal employee\'s use of a contractor-operated
parking facility.

**4. What are the Garage Rules?**

a\. Your monthly parking permit must be displayed whenever your vehicle
is in the garage. The contractor may charge the daily rate for any
vehicle that does not display the current month\'s sticker properly.
After the 10^th^ of the month, the contractor will put a violation
notice on your vehicle if the current month's sticker is not displayed.
If you forget or misplace your parking pass, you may take a time-stamped
garage ticket when you enter the garage, and have it validated by the
SBA Parking Coordinator before 3p.m. on the same day. This will allow
you to park without paying the daily parking fee. You may not get a
validation sticker for any day when your garage FASCARD was used, and
SBA will provide no more than two validations in 30 days.

b\. The garage is open to the general public from 6:30 a.m. to 8:00 p.m.
As a monthly permit holder, your FACSCARD will provide access to the
garage 24 hours a day.

c\. The speed limit is 5 miles per hour.

d.  Lost, stolen, or damaged possessions:

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SOP 00 17 2

\(1\) A lost or stolen FACSCARD must be immediately reported to the SBA
Parking Coordinator. The Parking Coordinator will deactivate the
FACSCARD from the security system and instruct you to contact the
contractor directly to purchase a new card. It may cost you \$20.00.

\(2\) Neither SBA nor the contractor is responsible for articles left in
vehicles.

\(3\) The contractor will make every effort to protect your vehicle from
damage while parked in the garage. If damage occurs, the contractor
location manager will have claim forms available that must be filled out
and filed with the contractor before leaving the garage. The SBA is not
involved in the claims process, and is not liable for damage to cars
parked in the contractor-operated parking garage.

e.  Handicapped spaces are marked with the international handicapped
    symbol. Vehicles parked in these spaces that do not properly display
    the international handicapped symbol may be towed by the contractor
    at the vehicle owner's expense.

Effective Date: November 14, 2005 Page 6

SOP 00 17 2

# Chapter 2

##  Obtaining a Parking Permit

### 1. How and When Can I Apply for a Parking Permit?

a\. To apply for a car/van pool or individual parking permit, you must
submit SBA Form 1794, \"Application for Parking,\" to the Parking
Coordinator in the Office of Administration (see Appendix 2).

b\. Generally, your application must be submitted between the 1st and
last workday of August. The Parking Coordinator reviews all applications
and assigns spaces by September 30. Assuming you pay monthly and have no
disqualifying changes, your space is good for one year, October 1
through September 30.

c\. If you submit an application at any other time during the year, it
will be reviewed, and your name placed on the waiting list. Then, you
may receive a space if one becomes available during the year.

### 2. If I am Handicapped, What Do I Need to Do to Apply for Parking?

a\. Submit an SBA Form 1794A, \"Application for Handicapped Permit,\" to
the Parking Coordinator in the Office of Administration (see Appendix
3). You must include copies of the official documentation from your
licensed physician that you used to obtain your handicap parking permit
from the state in which you live (i.e., the signed, completed
application to the state and any justifications from your physician).

b\. To obtain a temporary handicapped parking permit, submit a medical
evaluation signed by a licensed physician saying that you have a
temporary impairment that prevents you from using public transportation.

### 3. How is the Allocation of Parking Permits Prioritized?

Priorities for parking spaces are as follows:

a\. Government‑owned vehicles.

b\. Severely handicapped employees.

c\. Executive personnel:

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SOP 00 17 2

\(1\) Presidential appointees;

\(2\) Headquarters Management Board Members; and

\(3\) One space each for the Deputy Inspector General, a Deputy General
Counsel, and the Deputy Chief Counsel for Advocacy.

d\. Car/van pool vehicles.

e\. Privately-owned vehicles.

**4. How Does the Waiting List Work?**

Due to the limited number of parking spaces available through the SBA
parking program, the Parking Coordinator maintains a list of applicants
awaiting spaces. You may be placed on this list if:

a\. You submitted an application in August, but did not qualify for a
parking permit at the time. Applications on the waiting list are placed
in ranking order.

b\. Your application was submitted after the review period and no spaces
were available at the time of your request. When you apply, your
application is reviewed and placed in ranking order on the waiting list.

### 5. Who Qualifies to Join a Car/Van Pool?

You qualify as follows:

a\. The primary permit holder must be a full‑time Federal employee of
SBA working in Headquarters.

b\. Each car/van pool member, must be

\(1\) A Federal SBA employee;

\(2\) A Federal employee of another Federal agency; or

\(3\) A private-sector person who works regularly in the Southwest DC
area.

c.  Whether as the primary permit holder or as a member, you may be in
    only one car/van pool.

Effective Date: November 14, 2005 Page 8

SOP 00 17 2

### 6. How are Car/Van Pool Applications Ranked?

Car/Van Pool parking applications are evaluated based on where and by
whom the members are employed, and where the members live or the car/van
pool originates. Each application earns points based on the criteria
listed below. The applications are then ranked based on the number of
points earned.

a\. The first ranking factor is the type of employee.

[Type of Employee]{.underline} [Points]{.underline}

\(1\) Each full‑time SBA Federal employee member 5.0

\(2\) Three or more full-time SBA Federal employees 3.0 bonus points.

\(3\) Each full‑time other Federal employee member 3.0

\(4\) Each part‑time Federal employee 0.5 point per round trip weekly

\(5\) First private-sector person 2.0

\(6\) Each additional private-sector person 0.0

b\. Another ranking factor is where car/van pool members live or meet:

[Home or Meeting Place]{.underline} [Points]{.underline}

1.  Beyond Montgomery, Prince Georges, or Fairfax County 4

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2.  Inside Montgomery, Prince Georges, or Fairfax County, 3

> and inside the Beltway

3.  Inside the Beltway, but outside the District of Columbia 2

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4.  Inside the District of Columbia 1

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SOP 00 17 2

c\. To determine distance points, the Parking Coordinator uses the map
prepared by the Council of Governments which is used in the Federal plan
for dismissing employees during emergencies and bad weather. A copy of
the map is in Appendix 4 of this SOP.

d\. Ties are decided in favor of the car/van pool with the most Federal
service (total number of years divided by number of members).

### 7. How Do I Pay for My Parking?

Monthly parking payments are due to the Parking Coordinator in the
Office of Administration by the 10^th^ of each month. You may pay by
check or money order made payable to the U.S. Small Business
Administration or SBA. The Parking Coordinator will notify all permit
holders of the days and times to pay for, and pick up, monthly permits.
No cash is accepted. Parking fees may change at any time and are
non‑refundable. Contact the Office of Administration for current fees.

### 8. What if My Car/Van Pool Changes?

a\. The primary permit holder, has 2 workdays to report the following,
in writing, to the Parking Coordinator:

\(1\) A change in your car/van pool membership; and/or

\(2\) A change in work address or work phone number of the members of
the pool.

\(3\) A change in where the members live or meet.

b.  When a car/van pool loses a member, the pool has one month to find a
    new member before the Parking Coordinator re-evaluates eligibility.
    Whenever a new member joins the car/van pool, an updated application
    must be submitted. If decided to terminate your parking you must do
    the following.

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(1) On the last day you enter the garage do not use your FASCARD, please
    get a validation ticket to get your parking validated for that day.

(2) Turn your FASCARD in to the Parking Coordinator. If you know in
    advance the exact day you are terminating your parking inform the
    Parking Coordinator to have your last payment prorated. SBA cannot
    issue refunds.

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```
c.  You must notify the Parking Coordinator if you will not be using the
    garage FACSCARD during extended leave (illness, maternity, etc.).

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SOP 00 17 2

You will either be responsible for payment for that time or forfeit your
parking privileges and reapply when you return to work. An SBA employee
may use your garage FACSCARD during your absence if he/she notifies the
Parking Coordinator of his/her name and the license number of the
vehicle that he/she will be driving. That employee will then be
responsible for monthly payment while using the card. If payment is not
made the garage FACSCARD will be deactivated.

### 9. Once I Have Been Issued a Car/Van Pool Permit, How Do I Get My Monthly Car/Van Pool Permit?

a.  Obtain your permit from the Parking Coordinator during the first ten
    days of each month, during the times specified by the Parking
    Coordinator. If on leave or travel, you should arrange for someone
    else to get it for you. You will be required to show identification,
    sign and provide payment when picking up a permit.

b.  Your car/van pool may lose its space for a month if no one picks up
    the permit. After a 15-day grace period, the Parking Coordinator
    will offer your unclaimed permit to an applicant on the waiting
    list.

### 10. How Can I Lose My Parking Privileges?

a\. [Misrepresenting Membership]{.underline}. The primary permit holder
is responsible for meeting requirements for car/van pool membership.
Applications will be examined for validity. The minimum penalty for
misrepresentation is loss of parking privileges. Suspected cases of
misrepresentations may be referred to the Office of the Inspector
General for investigation.

b\. [Returned Checks]{.underline}. If a check is returned for
insufficient funds, the permit holder must pay by money order for as
long as he or she is a permit holder thereafter. If you don\'t replace a
returned check with a money order within 3 days after notification, you
will lose parking privileges.

c\. [Validation Problems]{.underline}. Abuse of the daily validation
procedure may result in the loss of parking privileges. You may not get
a validation sticker for any day when your garage FACSCARD was used. If
your ticket is not validated, you must pay the daily parking fee as you
exit the garage. Failure to pay the daily fee may result in the loss of
your SBA parking permit.

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SOP 00 17 2

d\. [Late Payments]{.underline}. Payments are considered late after the
15^th^ of the month. Failure to submit payment on time may result in the
loss of parking privileges. You are responsible for any payments that
you incurred even if your garage FACSCARD has been deactivated or has
not been used. Penalties for non-payment will include disciplinary
action for indebtedness for failure to timely pay taxes or other debts
to the government. The penalty for the first offense can range from a
reprimand to a five-day suspension; subsequent offenses can range from a
five-day suspension to removal. In addition, the Agency can suspend
parking privileges and garnish wages to recoup overdue payments.

Effective Date November 14, 2005 Page 12

SOP 00 17 2

Appendix 1

Index to Forms and Reports

  ------------------- ----------------------------------- ---------------
  **Form**            **Title**                           **Paragraph**

  SBA Form 1794       Application for Parking             2-1

  SBA Form 1794A      Application for Handicapped Parking 2-2

                      Council of Government s Map         2-5
  ------------------- ----------------------------------- ---------------

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SOP 00 17 2

> Appendix 2
>
> ![](media/image3.jpeg){width="6.595833333333333in"
> height="6.375in"}(paragraph 2-1)

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> SOP 00 17 2

SBA Form 1794

> Appendix 3

![](media/image4.jpeg){width="6.49375in" height="7.25in"} (paragraph
2-9)

SBA Form 1794A

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SOP 00 17 2

> Appendix 4

(paragraph 2-5)

Council of Governments Map

![](media/image5.jpeg){width="6.61875in" height="6.483333333333333in"}

Effective Date: November 14, 2005 Page 19