**November 4, 1997**

**RCS VB-1**

**Part I, Section IX**

**SECTION IX**

###### INSURANCE

+---------+-----------------------------+----------------+------------+
| **Item  | **Title and/or              | *              | **A        |
| No.**   | Description**               | *Disposition** | uthority** |
+---------+-----------------------------+----------------+------------+
| 09-     | U.S. Government Life        | Retire folders | NA Job     |
| 000.010 | Insurance Folders and, when | to FRC, which  |            |
|         | applicable, Associated      | have been      | N          |
|         | Disability Insurance        | inactive for   | C1-15-83-9 |
|         | Benefits and/or Disability  | 36 months, as  |            |
|         | Insurance Claims Folders    | prescribed by  |            |
|         | pertaining to living and    | Central        |            |
|         | deceased veterans           | Office.        |            |
|         | identified by folder policy | Destroy 50     |            |
|         | prefix K.                   | years from     |            |
|         |                             | date of        |            |
|         |                             | retirement.    |            |
+---------+-----------------------------+----------------+------------+
| 09-     | National Service Life       | Retire folders | NA Job     |
| 000.020 | Insurance Folders and, when | to FRC, which  |            |
|         | applicable, Associated      | have been      | N          |
|         | Disability Insur-ance       | inactive for   | C1-15-83-9 |
|         | Benefits and/or Disability  | 36 months, as  |            |
|         | Insurance Claims Folders    | prescribed by  |            |
|         | pertaining to living and    | Central        |            |
|         | deceased veterans           | Office.        |            |
|         | identified by folder policy | Destroy 50     |            |
|         | prefix V, H, RH, RS, W, J,  | years from     |            |
|         | JR and JS.                  | date of        |            |
|         |                             | retirement.    |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Correspondence:             |                |            |
| 000.050 |                             |                |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Correspondence which        | When RPO not   | VBA        |
| 000.051 | consists of inquiries and   | required,      | approved   |
|         | requests for information    | destroy or     |            |
|         | about insurance matters and | return to      | as         |
|         | which does not contain any  | sender after   | nonrecord. |
|         | information of record       | request or     |            |
|         | value, EXCLUDING            | inquiry is     | (3/84)     |
|         | correspondence required by  | answered and   |            |
|         | directives to be filed in   | form or form   |            |
|         | insurance folders.          | letter is      |            |
|         |                             | released. When |            |
|         |                             | RPO required,  |            |
|         |                             | destroy or     |            |
|         |                             | return to      |            |
|         |                             | sender after   |            |
|         |                             | RPO is noted   |            |
|         |                             | to reflect the |            |
|         |                             | release of the |            |
|         |                             | form or form   |            |
|         |                             | letter.        |            |
|         |                             |                |            |
|         |                             | *NOTE: In lieu |            |
|         |                             | of             |            |
|         |                             | destruction,   |            |
|         |                             | c              |            |
|         |                             | or-respondence |            |
|         |                             | may be         |            |
|         |                             | returned to    |            |
|         |                             | correspond-    |            |
|         |                             | ent at local   |            |
|         |                             | option.*       |            |
+---------+-----------------------------+----------------+------------+
| 09.     | Correspondence, forms and   | Destroy        | VBA        |
| 000.052 | form letters, returned      | immediately.   | approved   |
|         | containing no information   |                |            |
|         | of record value, EXCLUDING  |                | as         |
|         | letters of disagreement,    |                | nonrecord. |
|         | requests for evidence,      |                |            |
|         | notices of award or denial  |                | (3/84)     |
|         | of claim, and material      |                |            |
|         | containing information in   |                |            |
|         | addition to its intended    |                |            |
|         | purpose.                    |                |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Correspondence and forms    | Destroy after  | VBA        |
| 000.053 | requesting and/or           | appropriate    | approved   |
|         | authorizing changes of mode | records have   |            |
|         | of premium payments, which  | been           | as         |
|         | contain no additional       | established or | nonrecord. |
|         | infor-mation of record      | changed to     |            |
|         | value, and which have been  | reflect the    | (3/84)     |
|         | processed to conclusion.    | mode of        |            |
|         |                             | premium        |            |
|         |                             | payment.       |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Envelopes:                  |                |            |
| 000.060 |                             |                |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Envelopes attached to       | Destroy after  | VBA        |
| 000.061 | applications for new        | the appli-     | approved   |
|         | insurance, reinstatement,   | cation is      |            |
|         | policy loan, cash           | approved, or   | as         |
|         | surrender, waiver of        | after the      | nonrecord. |
|         | premiums, conversion, total | application is |            |
|         | disability income provision | disapproved or | (3/84)     |
|         | and contract changes,       | rejected for   |            |
|         | EXCLUDING beneficiary and   | other than     |            |
|         | option changes and          | untimely       |            |
|         | applications where untimely | mailing and    |            |
|         | mailing is the reason for   | after the      |            |
|         | nonacceptance.              | postmark date  |            |
|         |                             | has been       |            |
|         |                             | entered on the |            |
|         |                             | applica-tion.  |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Envelopes attached to       | Destroy        | VBA        |
| 000.062 | beneficiary and option      | immediately.   | approved   |
|         | changes and to requests for |                |            |
|         | disposition of dividends    |                | as         |
|         | and statement of dividend   |                | nonrecord. |
|         | credit or deposit account.  |                |            |
|         |                             |                | (3/84)     |
+---------+-----------------------------+----------------+------------+
| 09-     | Transaction History Lists.  | Destroy 3      | NA Job     |
| 000.090 | Copies of lists prepared by | months after   |            |
|         | automatic data processing   | microfilming   | NC 15-76-1 |
|         | on insurance accounts and   | and after      |            |
|         | insurance award accounts,   | ascertaining   |            |
|         | and used to retrieve        | that the       |            |
|         | transaction history         | microfilm      |            |
|         | information.                | copies have    |            |
|         |                             | been prepared  |            |
|         |                             | in accord-     |            |
|         |                             | ance with GSA  |            |
|         |                             | regula- tions  |            |
|         |                             | as outlined in |            |
|         |                             | MP-1, part II, |            |
|         |                             | chapter 7,     |            |
|         |                             | paragraph 3,   |            |
|         |                             | and are        |            |
|         |                             | adequate       |            |
|         |                             | substitutes    |            |
|         |                             | for the        |            |
|         |                             | transaction    |            |
|         |                             | lists.         |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Transaction Line Printouts. | Destroy after  | VBA        |
| 000.100 |                             | action for     | approved   |
|         |                             | which the      |            |
|         |                             | printouts were | as         |
|         |                             | requested has  | nonrecord. |
|         |                             | been completed |            |
|         |                             | and verified.  |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Record Printouts:           |                |            |
| 000.110 |                             |                |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Record printouts. Microfilm | Destroy        | NA Job     |
| 000.111 | of initial conversion       | immediately.   |            |
|         | record printouts.           |                | NC 15-76-2 |
+---------+-----------------------------+----------------+------------+
| 09-     | Record printout lists.      | Destroy        | NA Job     |
| 000.112 | Microfilm of initial        | immediately.   |            |
|         | conversion record printout  |                | NC 15-76-2 |
|         | lists.                      |                |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Record printout requested   | Destroy        | VBA        |
| 000.113 | by operating elements and   | immediately    | approved   |
|         | on which action taken will  | after input    |            |
|         | be reflected in the         | cards are      | as         |
|         | transaction history file.   | prepared.      | nonrecord. |
|         |                             |                |            |
|         |                             |                | (3/84)     |
+---------+-----------------------------+----------------+------------+
| 09-     | Record printouts generated  | Destroy after  | VBA        |
| 000.114 | automatically including 970 | necessary      | approved   |
|         | series followups.           | action has     |            |
|         |                             | been           | as         |
|         |                             | completed.     | nonrecord. |
|         |                             |                |            |
|         |                             |                | (3/84)     |
+---------+-----------------------------+----------------+------------+
| 09-     | Insurance policy riders and | Destroy after  | NA Job     |
| 000.120 | renewal certificates        | completion of  |            |
|         | including jackets-NSLI and  | action         | NNA 1073   |
|         | USGLI, surrendered for      | requested.     |            |
|         | transactions requiring an   |                |            |
|         | adjustment or closing of    |                |            |
|         | the account; i.e., death    |                |            |
|         | claims, cash surrender,     |                |            |
|         | matured endowment, change   |                |            |
|         | of plan, reduction, or any  |                |            |
|         | other action which requires |                |            |
|         | the assurance of a new      |                |            |
|         | contract; statements        |                |            |
|         | regarding loss or           |                |            |
|         | destruction of NSLI and     |                |            |
|         | USGLI policies; and         |                |            |
|         | applications for            |                |            |
|         | replacement of policies.    |                |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Rating Sheet File. Copies   |                |            |
| 020.020 | of rating decisions which   |                |            |
|         | are not identified with RH  |                |            |
|         | insurance numbers:          |                |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Rating decisions pertaining | Destroy 15     | NA Job     |
| 020.021 | to eligible veterans.       | months after   |            |
|         |                             | the date       | NN 172-84. |
|         |                             | prepared.      |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Rating decisions pertaining | Destroy        | VBA        |
| 020.022 | to ineligible veterans.     | immediately.   | approved   |
|         |                             |                |            |
|         |                             |                | as         |
|         |                             |                | nonrecord. |
|         |                             |                |            |
|         |                             |                | (3/84)     |
+---------+-----------------------------+----------------+------------+
| 09-     | Mutilated or illegible      | Destroy after  | VBA        |
| 030.010 | copies of change or         | photo copy of  | approved   |
|         | designation of beneficiary  | the original   |            |
|         | and/or change or selection  | is released to | as         |
|         | of optional settlement.     | the insured.   | nonrecord. |
|         |                             |                |            |
|         |                             |                | (2/84)     |
+---------+-----------------------------+----------------+------------+
| 09-     | Pending appeals record      | Destroy 1 year | VBA        |
| 050.050 | file.                       | after final    | approved   |
|         |                             | action on the  |            |
|         |                             | appeal.        | as         |
|         |                             |                | nonrecord. |
|         |                             |                |            |
|         |                             |                | (3/84)     |
+---------+-----------------------------+----------------+------------+
| 09-     | Transmittal list of award   | Destroy when 1 | VBA        |
| 050.060 | actions. Receipted copies.  | year old.      | approved   |
|         |                             |                |            |
|         |                             |                | as         |
|         |                             |                | nonrecord. |
|         |                             |                |            |
|         |                             |                | (2/84)     |
+---------+-----------------------------+----------------+------------+
| 09-     | Request for information     | Destroy after  | VBA        |
| 050.070 | (Government life insurance) | receipt of     | approved   |
|         | used to obtain competency   | requested      |            |
|         | and fiduciary status,       | information.   | as         |
|         | EXCLUDING forms which       |                | nonrecord. |
|         | contain information other   |                |            |
|         | than that requested.        |                | (2/84)     |
+---------+-----------------------------+----------------+------------+
| 09-     | USGLI Noncurrent Paid       | Destroy        | NA Job     |
| 060.010 | Dividend File. Microfilm of | December 31,   |            |
|         | paid dividend EAM cards.    | 2000.          | NC         |
|         |                             |                | 15-76-2.   |
+---------+-----------------------------+----------------+------------+
| 09-     | USGLI Paid File. Microfilm  | Destroy        | NA Job     |
| 060.020 | of bookruns.                | December 31,   |            |
|         |                             | 2000.          | NC         |
|         |                             |                | 15-76-2.   |
+---------+-----------------------------+----------------+------------+
| 09-     | USGLI Paid 1958 Special     | Destroy        | NA Job     |
| 060.030 | Dividend File. Microfilm of | December 31,   |            |
|         | paid dividend EAM cards.    | 2000.          | NC         |
|         |                             |                | 15-76-2.   |
+---------+-----------------------------+----------------+------------+
| 09-     | NSLI Paid Dividend File.    | Destroy        | NA Job     |
| 060.040 | Microfilm of paid dividend  | December 31,   |            |
|         | EAM cards.                  | 2000.          | NC         |
|         |                             |                | 15-76-2.   |
+---------+-----------------------------+----------------+------------+
| 09-     | Overpayment records.        |                |            |
| 060.120 | Mediums used for control of |                |            |
|         | collections of finance      |                |            |
|         | indebtedness from insurance |                |            |
|         | payment sources:            |                |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Deduction Authorization     | Retain cards   | VBA        |
| 060.121 | Card-Finance VA Form        | on which       | approved   |
|         | 9-4878).                    | collections    |            |
|         |                             | are being made | as         |
|         |                             | or on which    | nonrecord. |
|         |                             | indebtedness   |            |
|         |                             | is con-        | (2/84)     |
|         |                             | sidered        |            |
|         |                             | collectible    |            |
|         |                             | sidered        |            |
|         |                             | collectible    |            |
|         |                             | from insurance |            |
|         |                             | disbursements; |            |
|         |                             | destroy if     |            |
|         |                             | indebtedness   |            |
|         |                             | is un-         |            |
|         |                             | collectible or |            |
|         |                             | if reported    |            |
|         |                             | paid by other  |            |
|         |                             | than insurance |            |
|         |                             | disbursements. |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Originals of Finance        | Destroy after  | VBA        |
| 060.122 | indebtedness regional       | review of next | approved   |
|         | office check lists.         | annual list.   |            |
|         |                             |                | as         |
|         |                             |                | nonrecord. |
|         |                             |                |            |
|         |                             |                | (2/84)     |
+---------+-----------------------------+----------------+------------+
| 09-     | Correspondence reporting    | Destroy after  | VBA        |
| 060.123 | liquidation of              | deduction      | approved   |
|         | indebtedness.               | authorization  |            |
|         |                             | card is closed | as         |
|         |                             | out.           | nonrecord. |
|         |                             |                |            |
|         |                             |                | (2/84)     |
+---------+-----------------------------+----------------+------------+
| 09-     | Applications for            | Destroy when   | VBA        |
| 090.010 | reinstatement (nonmedical)  | determined     | approved   |
|         | for Government life         | reinstatement  |            |
|         | insurance-total disability  | unnecessary    | as         |
|         | income provision, received  | and after      | nonrecord. |
|         | after reinstatements have   | review of      |            |
|         | already been effected or    | actions by     | (2/84)     |
|         | late moneys have been       | responsible    |            |
|         | applied under 38 CFR 8.7b   | official.      |            |
|         | and/or38 CFR 6.18.          | *NOTE: This    |            |
|         |                             | authority does |            |
|         |                             | not apply to   |            |
|         |                             | applications   |            |
|         |                             | for            |            |
|         |                             | reinstatements |            |
|         |                             | which are      |            |
|         |                             | disapproved    |            |
|         |                             | because        |            |
|         |                             | requirements   |            |
|         |                             | have not been  |            |
|         |                             | met.*          |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Notice of approval of       | Destroy after  | VBA        |
| 110.040 | policy loan and loan        | all action has | approved   |
|         | worksheet, EXCLUDING those  | been           |            |
|         | required by                 | completed.     | as         |
|         |                             |                | nonrecord. |
|         |                             |                |            |
|         |                             |                | (2/84)     |
+---------+-----------------------------+----------------+------------+
| 09-     | Allotment Identification    | Destroy after  | VBA        |
| 130.011 | Workcard-ADP(VA Form        | purpose has    | approved   |
|         | 9-5970), or equivalent.     | been served.   |            |
|         |                             |                | as         |
|         |                             |                | nonrecord. |
|         |                             |                |            |
|         |                             |                | (2/84)     |
+---------+-----------------------------+----------------+------------+
| 09-     | Microfilm of VA Form        | Destroy July   | NA Job     |
| 130.030 | 29-348, Debit Slip-         | 2023.          |            |
|         | Uncollectible Remittance or |                | NN 165-43. |
|         | equivalent, which provided  |                |            |
|         | a record of debit items to  |                |            |
|         | protect insurance funds     |                |            |
|         | against invalid claims for  |                |            |
|         | payment of insurance        |                |            |
|         | benefits. (Retired to FRC   |                |            |
|         | in July 1973).              |                |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Notice of Payment Due:      |                |            |
| 130.070 |                             |                |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Nonremittance-bearing       | Destroy after  | VBA        |
| 130.071 | notices returned by         | furnishing     | approved   |
|         | veterans requesting status. | insured with   |            |
|         |                             | premium        | as         |
|         |                             | status.        | nonrecord. |
|         |                             |                |            |
|         |                             |                | (2/84)     |
+---------+-----------------------------+----------------+------------+
| 09-     | Notices returned as         | Destroy after  | VBA        |
| 130.072 | undeliverable. EXCLUDING    | 30 days.       | approved   |
|         | those authorized for filing |                |            |
|         | in the insurance folder.    |                | as         |
|         |                             |                | nonrecord. |
|         |                             |                |            |
|         |                             |                | (2/84)     |
+---------+-----------------------------+----------------+------------+
| 09-     | Notices received from a     | Destroy after  | VBA        |
| 130.073 | veteran in addition to the  | examination to | approved   |
|         | notice used to update the   | resolve any    |            |
|         | master record or lien       | question       | as         |
|         | record card.                | regarding      | nonrecord. |
|         |                             | application of |            |
|         |                             | the            | (2/84)     |
|         |                             | remittance.    |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Premium Record Cards (VA    |                |            |
| 130.080 | Forms 9-361 and 9-764):     |                |            |
+---------+-----------------------------+----------------+------------+
| 09-     | N Premium Record Cards.     | Retain at      | NA Job     |
| 130.081 |                             | NPRC. Destroy  |            |
|         |                             | April 25,      | NN         |
|         |                             | 2001, and      | 172-168.   |
|         |                             | after          |            |
|         |                             | clearance by   |            |
|         |                             | VA.            |            |
+---------+-----------------------------+----------------+------------+
| 09-     | V Premium Record Cards.     | Retain at      | NA Job     |
| 130.082 |                             | NPRC. Destroy  |            |
|         |                             | April 25,      | N          |
|         |                             | 2026, and      | C1-15-84-1 |
|         |                             | after          |            |
|         |                             | clearance by   |            |
|         |                             | VA.            |            |
+---------+-----------------------------+----------------+------------+
| 09-     | K Premium Record Cards,     | Retain at      | NA Job     |
| 130.083 | includes H, RH, RS or W.    | NPRC. Destroy  |            |
|         |                             | January 15,    | N          |
|         |                             | 2037, and      | C1-15-84-1 |
|         |                             | after          |            |
|         |                             | clearance by   |            |
|         |                             | VA.            |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Request for remittance      | Destroy after  | VBA        |
| 130.110 | information needed to post  | remittance has | approved   |
|         | unidentified remittance to  | been posted to |            |
|         | proper account or to        | the master     | as         |
|         | associate correspondence    | record, or     | nonrecord. |
|         | with appropriate insurance  | after          |            |
|         | record.                     | correspondence | (2/84)     |
|         |                             | has been       |            |
|         |                             | associated     |            |
|         |                             | with the       |            |
|         |                             | proper         |            |
|         |                             | insurance      |            |
|         |                             | record, or     |            |
|         |                             | after final    |            |
|         |                             | determination  |            |
|         |                             | has been made  |            |
|         |                             | that there is  |            |
|         |                             | no record of   |            |
|         |                             | the remittance |            |
|         |                             | and the        |            |
|         |                             | veteran has    |            |
|         |                             | been notified. |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Unassociated transactions   | Destroy        | VBA        |
| 130.130 | and excess of10 pending     | completed      | approved   |
|         | transaction workcard files  | files after    |            |
|         | used to control and         | notification   | as         |
|         | identify corresponding      | that monthly   | nonrecord. |
|         | unassociated transactions   | reconciliation |            |
|         | received from collections,  | of the control | (2/84)     |
|         | automatic data processing   | files has been |            |
|         | system, or interoffice      | completed and  |            |
|         | transfers, and excess of 10 | is in balance. |            |
|         | pending transactions from   |                |            |
|         | automatic data processing   |                |            |
|         | system.                     |                |            |
+---------+-----------------------------+----------------+------------+
|         | **PHILADELPHIA REGIONAL     |                |            |
|         | OFFICE AND INSURANCE CENTER |                |            |
|         | ONLY**                      |                |            |
|         |                             |                |            |
|         | (Items 09-140.010 through   |                |            |
|         | 09-140.013)                 |                |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Correspondence on technical | Retain in the  | NA Job     |
| 140.010 | matters relating to         | VA Regional    |            |
|         | Government Life Insurance   | Office and     | NC         |
|         | programs, back-ground and   | Insurance      | 1-15-82-15 |
|         | other material relating to  | Center,        |            |
|         | change in policy of         | Philadelphia,  |            |
|         | investing insurance funds,  | PA, 10 years;  |            |
|         | background and results of   | retire to FRC  |            |
|         | actuarial studies,          | for a period   |            |
|         | estimates of future         | of 15 years    |            |
|         | policies in force,          | and then offer |            |
|         | correspondence and related  | to NARA.       |            |
|         | material pertaining to      |                |            |
|         | authorization, payment and  |                |            |
|         | distribution of dividends   |                |            |
|         | on Government Life          |                |            |
|         | Insurance, special          |                |            |
|         | calculations correspondence |                |            |
|         | and other material          |                |            |
|         | pertaining to premium rates |                |            |
|         | for various classes of      |                |            |
|         | Government Life Insurance,  |                |            |
|         | and policy, precedent, and  |                |            |
|         | historical material         |                |            |
|         | relating to insurance       |                |            |
|         | activities. Specifically,   |                |            |
|         | the records will be handled |                |            |
|         | as follows:                 |                |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Records dating January 1,   | Retire during  | NA Job     |
| 140.012 | 1958 through December 31,   | 1987 to the    |            |
|         | 1977.                       | FRC. Offer to  | NC         |
|         |                             | NARA in the    | 1-15-82-15 |
|         |                             | year 2002.     |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Records dated 1978 and      | Break file     | NA Job     |
| 140.013 | later.                      | every 5 years. |            |
|         |                             | Retire to the  | NC         |
|         |                             | FRC when10     | 1-15-82-15 |
|         |                             | years old.     |            |
|         |                             | Offer to NARA  |            |
|         |                             | when 25 years  |            |
|         |                             | old.           |            |
+---------+-----------------------------+----------------+------------+
|         | **PHILADELPHIA AND ST. PAUL |                |            |
|         | REGIONAL OFFICE AND         |                |            |
|         | INSURANCE CENTERS ONLY**    |                |            |
|         | (Items 09-140.020 through   |                |            |
|         | 09-150.010)                 |                |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Correspondence, memorandums | Destroy when 2 | GRS 12     |
| 140.020 | and related material        | years old.     |            |
|         | reflecting general routine  |                | item 2a    |
|         | operational and             |                |            |
|         | administrative activities   |                |            |
|         | resulting from day- to-day  |                |            |
|         | operations and other        |                |            |
|         | inquiries and replies of a  |                |            |
|         | general nature.             |                |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Correspondence with or      | Retain for 3   | NA Job     |
| 140.030 | concerning a veteran or     | years, then    |            |
|         | received from veterans,     | destroy.       | NN 163-4   |
|         | claimants, individuals,     |                |            |
|         | firms, and veterans\'       |                |            |
|         | organizations relative to   |                |            |
|         | the general area of medical |                |            |
|         | determination, disability   |                |            |
|         | insurance, and policy       |                |            |
|         | service.                    |                |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Reports and statistics on   | Retain 2       | NA Job     |
| 150.010 | matters within the general  | years, then    |            |
|         | area of medical             | destroy.       | NN 163-4   |
|         | determination, disability   |                |            |
|         | insurance claims, and       |                |            |
|         | policy service.             |                |            |
+---------+-----------------------------+----------------+------------+
|         | **PHILADELPHIA AND ST. PAUL |                |            |
|         | REGIONAL OFFICE AND         |                |            |
|         | INSURANCE CENTERS           |                |            |
|         | ONLY**(Items 09-160.010     |                |            |
|         | through 09-160.040)         |                |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Closed Soldiers\' and       |                |            |
| 160.010 | Sailors\' Civil Relief Case |                |            |
|         | files. These files contain, |                |            |
|         | in general, applica- tions  |                |            |
|         | for protection under        |                |            |
|         | Article IV of the           |                |            |
|         | Soldiers\' and Sailors\'    |                |            |
|         | Civil Relief Act of 1940,   |                |            |
|         | as amended, applications    |                |            |
|         | for withdrawal of pro-      |                |            |
|         | tection and related         |                |            |
|         | correspondence, such as     |                |            |
|         | acknowledgments of          |                |            |
|         | applications, notice of     |                |            |
|         | terminations, and requests  |                |            |
|         | for information from        |                |            |
|         | commercial insurance        |                |            |
|         | companies and replies to    |                |            |
|         | these requests:             |                |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Terminated/Inactive Cases.  | As volume      | NA Job     |
| 160.011 |                             | warrants,      |            |
|         |                             | retire to FRC  | NN 172-47  |
|         |                             | after case is  |            |
|         |                             | closed.        |            |
|         |                             | Destroy after  |            |
|         |                             | 10 years.      |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Undelivered/Rejected Cases. | As volume      | NA Job     |
| 160.012 |                             | warrants,      |            |
|         |                             | retire to FRC  | NN 172-47  |
|         |                             | after case is  |            |
|         |                             | closed.        |            |
|         |                             | Destroy after5 |            |
|         |                             | years.         |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Closed Soldiers\' and       |                |            |
| 160.020 | Sailors\' Civil Relief      |                |            |
|         | Indebtedness files. These   |                |            |
|         | files contain, in general,  |                |            |
|         | copies of letters of        |                |            |
|         | notification for refund or  |                |            |
|         | entitlement, civil, relief  |                |            |
|         | policy records cards, copy  |                |            |
|         | of refund voucher, request  |                |            |
|         | for refund and              |                |            |
|         | miscellaneous related       |                |            |
|         | correspondence:             |                |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Terminated Cases.           | As volume      | NA Job     |
| 160.021 |                             | warrants,      |            |
|         |                             | retire to FRC  | NN 172-47  |
|         |                             | after case is  |            |
|         |                             | closed.        |            |
|         |                             | Destroy after  |            |
|         |                             | 10 years.      |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Rejected Cases.             | As volume      | NA Job     |
| 160-022 |                             | warrants,      |            |
|         |                             | retire to FRC  | NN 172-47  |
|         |                             | after case is  |            |
|         |                             | closed.        |            |
|         |                             | Destroy after  |            |
|         |                             | 5 years.       |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Soldiers\' and Sailors\'    | Permanent.     | NA Job     |
| 160.030 | Civil Relief correspon-     | Retain in VA   |            |
|         | dence consisting of         | until          | NC 15-76-5 |
|         | original incoming and       | eligibility    |            |
|         | record copies of outgoing   | for benefits   |            |
|         | communications, record      | is terminated. |            |
|         | copies of forms and         | Offer to NARA  |            |
|         | reports, and related        | through VA     |            |
|         | material which show the     | Central        |            |
|         | inception and scope of the  | Office(20S5) 5 |            |
|         | program, establish or       | years          |            |
|         | revise policy, and document | thereafter.    |            |
|         | significant program         |                |            |
|         | accomplishments in          |                |            |
|         | guaranteeing commercial     |                |            |
|         | insurance premium payments  |                |            |
|         | under the provisions of     |                |            |
|         | Article IV of the           |                |            |
|         | Soldiers\' and Sailors\'    |                |            |
|         | Civil Relief Act of1940, as |                |            |
|         | amended.                    |                |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Soldiers\' and Sailors\'    | Retain 5       | NA Job     |
| 160.040 | Civil Relief correspondence | years, then    |            |
|         | consisting of original      | destroy.       | NN 167-95. |
|         | incoming and record copies  |                |            |
|         | of forms and related        |                |            |
|         | material which reflect      |                |            |
|         | routine, repetitive         |                |            |
|         | activities such as          |                |            |
|         | inquiries and replies       |                |            |
|         | thereto which involve no    |                |            |
|         | administrative action       |                |            |
|         | beyond the simple reply, no |                |            |
|         | policy decisions, and no    |                |            |
|         | special compilations or     |                |            |
|         | research; correspondence    |                |            |
|         | which is duplicated in or   |                |            |
|         | not needed for filing in    |                |            |
|         | the Civil Relief folders;   |                |            |
|         | and reports.                |                |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Insurance Death Claim       | Retire during  | NA Job     |
| 170.010 | Account Card File.          | 1986 to FRC.   |            |
|         |                             | Destroy in the | N1-15-86-5 |
|         |                             | year 2036.     |            |
+---------+-----------------------------+----------------+------------+
|         | **ST. PAUL VA REGIONAL      |                |            |
|         | OFFICE AND INSURANCE CENTER |                |            |
|         | ONLY**(Items 09-300.010     |                |            |
|         | through 09-300.020)         |                |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Veterans Mortgage Life      | Place in       | NA Job     |
| 300.010 | Insurance Folder.           | closed file by |            |
|         |                             | calendar year  | NC 15-76-7 |
|         |                             | upon           |            |
|         |                             | notification   |            |
|         |                             | of veterans    |            |
|         |                             | death or       |            |
|         |                             | attainment     |            |
|         |                             | of70th         |            |
|         |                             | birthday,      |            |
|         |                             | which- ever    |            |
|         |                             | occurs first.  |            |
|         |                             | Destroy 1 year |            |
|         |                             | after date     |            |
|         |                             | file is        |            |
|         |                             | closed.        |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Monthly Transmittal List of | Destroy closed | VBA        |
| 300.020 | VMLI Establish- ments and   | listings after | approved   |
|         | Discontinuances.            | 1 year.        |            |
|         |                             |                | as         |
|         |                             |                | nonrecord. |
|         |                             |                |            |
|         |                             |                | (2/84)     |
+---------+-----------------------------+----------------+------------+
| 09-     | Monthly list confirming the | Destroy closed | VBA        |
| 300.021 | processing of VMLI          | listings after | approved   |
|         | Establishments and          | 1 year.        |            |
|         | Discontinuances.            |                | as         |
|         |                             |                | nonrecord. |
|         |                             |                |            |
|         |                             |                | (2/84)     |
+---------+-----------------------------+----------------+------------+
| 09-     | Monthly list of recurring   | Destroy closed | VBA        |
| 300.022 | deductions for payment VMLI | listings after | approved   |
|         | premiums.                   | 1 year.        |            |
|         |                             |                | as         |
|         |                             |                | nonrecord. |
|         |                             |                |            |
|         |                             |                | (2/84)     |
+---------+-----------------------------+----------------+------------+
| 09-     | Insurance policies,         | Destroy after  | NA Job     |
| 400.010 | including jacket, NSLI and  | completion of  |            |
|         | USGLI, surrendered for      | action         | II NNA     |
|         | transactions requiring an   | requested.     | 1073.      |
|         | adjustment or closing of    |                |            |
|         | the account, i.e., death    |                |            |
|         | claim, cash surrender,      |                |            |
|         | matured endowment change in |                |            |
|         | plan, reduction, or any     |                |            |
|         | other action which requires |                |            |
|         | the issuance of a new       |                |            |
|         | contract and including      |                |            |
|         | statements regarding loss   |                |            |
|         | or destruction of NSLI and  |                |            |
|         | USGLI policies and          |                |            |
|         | applications for            |                |            |
|         | replacement of policies     |                |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Insurance Folder Retirement |                |            |
| 410.010 | Records comprised of        |                |            |
|         | tabulating cards and COM    |                |            |
|         | (Computer Output            |                |            |
|         | Microfiche) Listings        |                |            |
|         | (VARO&ICs Philadelphia and  |                |            |
|         | St. Paul Only):             |                |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Individual cards on folders | Destroy after  | VBA        |
| 410.011 | retired prior to 1985.      | conversion to  | approved   |
|         |                             | microfiche and |            |
|         |                             | and            | as         |
|         |                             | verification   | nonrecord. |
|         |                             | of the         |            |
|         |                             | microfiche for | (12/84)    |
|         |                             | accuracy.      |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Annual Folder Retirement    | Destroy after  | VBA        |
| 410.012 | COM listings.               | receipt of the | approved   |
|         |                             | succeeding     |            |
|         |                             | annual         | as         |
|         |                             | microfiche.    | nonrecord. |
|         |                             |                |            |
|         |                             |                | (2/84)     |
+---------+-----------------------------+----------------+------------+
| 09-     | Actuarial computer          | Transfer to    | NA Job     |
| 500.000 | printouts, such as          | inactive file  |            |
|         | Actuarial Installment       | when 4 years   | N          |
|         | Claims Reports, Actuarial   | old;           | C1-15-85-6 |
|         | Reopened National Service   |                |            |
|         | Reports, Actuarial K        |                |            |
|         | Reports, W Conversion Study |                |            |
|         | and Dividend Reports.       |                |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Soldiers and Sailors Civil  | Destroy by     | NA Job     |
| 600.010 | Relief Act Active Index     | shredding2     |            |
|         | Control Cards.              | years after    | NC         |
|         |                             | service person | 1-15-85-17 |
|         |                             | has been       |            |
|         |                             | discharged     |            |
|         |                             | from the       |            |
|         |                             | military       |            |
|         |                             | service.       |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Off-Tape NSLI Insurance     |                |            |
| 700.000 | Policy Loan Records:        |                |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Loan record cards for       | File in        | NA Job     |
| 700.011 | manually processed4         | related NSLI   |            |
|         | percent, 5 percent and 11   | insurance      | N          |
|         | percent loan accounts.      | folders (See   | C1-15-83-9 |
|         |                             | Item no.       |            |
|         |                             | 09-000.020)    |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Accounting vouchers         | Maintain by    | NA Job     |
| 700.012 | (copies).                   | fiscal year.   |            |
|         |                             | Destroy 1 year | NC         |
|         |                             | after close of | 1-15-85-11 |
|         |                             | fiscal year.   |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Ledger books.               | Maintain by    | NA Job     |
| 700.013 |                             | fiscal year.   |            |
|         |                             | Destroy 1 year | NC         |
|         |                             | after close of | 1-15-85-11 |
|         |                             | fiscal year.   |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Monthly reconciliation      | Maintain by    | VBA        |
| 700.014 | printouts. (VARO&IC         | fiscal year.   | approved   |
|         | PHILADELPHIA ONLY)          | Transfer to    |            |
|         |                             | Finance        | as         |
|         |                             | Division at    | nonrecord. |
|         |                             | end of the     |            |
|         |                             | fiscal year.   | (10/84)    |
+---------+-----------------------------+----------------+------------+
| 09-     | Adding machine tapes        | Maintain by    | NA Job     |
| 700.015 | (copies).                   | fiscal year.   |            |
|         |                             | Destroy 1 year | NC         |
|         | (VARO&IC PHILADELPHIA ONLY) | after end of   | 1-15-85-11 |
|         |                             | the fiscal     |            |
|         |                             | year.          |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Adding machine tapes.       | Maintain by    | VBA        |
| 700.016 |                             | fiscal         | approved   |
|         | (VARO&IC ST. PAUL ONLY)     | Transfer to    |            |
|         |                             | Finance        | as         |
|         |                             | Division at    | nonrecord. |
|         |                             | end of the     |            |
|         |                             | fiscal year.   | (10/84)    |
+---------+-----------------------------+----------------+------------+
| 09-     | Daily IBM 5520 printouts.   | Destroy        | NA Job     |
| 700.017 | (VARO&IC PHILADELPHIA ONLY) | monthly        |            |
|         |                             | accumulation   | NC         |
|         |                             | at end of the  | 1-15-85-11 |
|         |                             | month.         |            |
+---------+-----------------------------+----------------+------------+
| 09-     | IBM 5520 printouts for      | File originals |            |
| 700.018 | closed out or liquidated4   | in related     |            |
|         | percent loans (originals    | NSLI insurance |            |
|         | and copies). (VARO&IC       | folders(See    |            |
|         | PHILADELPHIA ONLY)          | Item no.       |            |
|         |                             | 09-000.020).   |            |
|         |                             | Destroy copies |            |
|         |                             | when 1 year    |            |
|         |                             | old.           |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Payee Index Cards           |                |            |
| 800.000 | (Insurance Awards):         |                |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Cards identifying veterans  | Destroy cards  | VBA        |
| 800.010 | and beneficiaries receiving | repre-senting  | approved   |
|         | insurance payments.         | terminated     |            |
|         |                             | payments when  | as         |
|         |                             | payee is       | nonrecord. |
|         |                             | deleted from   |            |
|         |                             | ADP payment    | (8/86)     |
|         |                             | tape.          |            |
+---------+-----------------------------+----------------+------------+
| 09-     | Cards on cases where        | Destroy after  | VBA        |
| 800.011 | information has been        | information on | approved   |
|         | transferred to new cards or | old cards has  |            |
|         | new mediums other than      | been           | as         |
|         | cards.                      | transferred to | nonrecord. |
|         |                             | new cards or   |            |
|         |                             | new mediums.   | (8/86)     |
+---------+-----------------------------+----------------+------------+