**SAFETY AND HEALTH**

**RESPONSIBLE PROGRAM MANAGERS**

Chief Health, Safety and Security Officer Under Secretary for Science

#  Office of Health, Safety, and Security 

#  

#  Administrator Assistant Secretary

#  National Nuclear Security Administration Office of Environmental Management

Assistant Secretary

Office of Nuclear Energy

**DESCRIPTION OF PROBLEM**

> Secretary Bodman's top priority is the health, safety and security of
> the Department of Energy (DOE) workforce and the communities that
> service our nation-wide complex of laboratories, facilities, and
> cleanup sites. Since becoming Secretary of Energy, he has continually
> emphasized the need for the Department to have a safe and secure work
> environment for all Federal and contractor employees. The Secretary
> has also stressed the importance of delineating clear roles and
> responsibilities and line management accountability to advance this
> priority.

In the past, safety programs at many of the Department\'s sites,
facilities, and operations did not fully provide for the safety, health
and welfare of its current and former workers or the public. Over the
past several years, the Department has worked to identify and address
program weaknesses and non-conformances with improved safety
requirements, for example, vulnerabilities have been identified at some
DOE facilities used to store spent nuclear fuel and other hazardous
materials. Recent independent oversight inspections, occurrences
throughout the Department, and external reviews have indicated a need
for increased management attention to improve the implementation of
Integrated Safety Management, with particular emphasis on clear roles
and responsibilities; feedback and improvement systems; and compliance
with environment, safety and health requirements.

Ensuring the safety and health of the public and the Department's
workers is a top priority for the Department while accomplishing its
challenging scientific and national security missions. Due to the
inherently critical nature of these issues, there is need for continuous
vigilance and improvement.

**PRIOR YEAR ACCOMPLISHMENTS**

> The Department has made great strides in establishing and implementing
> processes to improve the safety and health of its workers. The
> following identify key accomplishments by office.

**Office of Safety and Security Performance Assurance (SSA)**

> The Office of Safety and Security Performance Assurance (SSA),
> established in December 2003, supported the Department's safety and
> health programs through the National Training Center (NTC) (formerly
> the Nonproliferation and National Security Institute or Central
> Training Academy) and the Office of Independent Oversight and
> Performance Assurance.
>
> SSA, through the NTC, began emphasizing the development and
> presentation of safety related curricula in FY 2004. By the end of FY
> 2005, five safety-related courses had been developed. In FY 2006 the
> NTC developed eight additional safety-related courses and presented
> its first Leadership Development Institute (LDI), designed to
> strengthen DOE safety professional expertise. These efforts also
> supported the security initiatives being implemented throughout the
> Department and the President's Management Agenda related to human
> capital management. The third iteration of LDI was conducted at the
> NTC in October 2006 for approximately 24 NNSA personnel selected for
> their leadership abilities. Additional safety-related courses continue
> to be developed and deployed.
>
> In FY 2004, safety and health inspections were conducted at nine major
> DOE sites; in FY 2005, 13 major sites; and in FY 2006, 11 major sites.
> Additionally, the Office of Independent Oversight and Performance
> Assurance coordinated the development and approval of DOE Policy and
> Order 226.1 that establish the requirements and responsibilities for
> effective oversight of performance for safety and health as well as
> security and cyber security programs.

####### Environmental Management (EM)

> EM continued to make significant progress in approving and
> implementing safety bases for nuclear facilities in the program per 10
> CFR 830. These safety bases document that the hazards associated with
> facility operations are properly identified, analyzed and controlled.
> The DOE approved "unreviewed safety questions" process is in place at
> nuclear facilities to evaluate all changes affecting safety bases.

**Office of Science (SC)**

SC has set performance goals for FY 2007 for improving worker safety
based on benchmarks with comparable industries, which are reviewed
quarterly. SC has established performance measures based on
best-in-class performance by other research and development (R&D)
industries. These goals are institutionalized and incorporated into lab
appraisal plans. SC's plan is to have all labs performing in the top 10
percent of other R&D industries by the end of FY 2007.

SC is overseeing the field implementation of the 10 CFR 851 worker
safety and health rule, and has tracked the SC field element approval of
contractor's worker safety and health programs.

The Office of Science (SC) has issued the SC Integrated Safety
Management System (ISMS) description. This ISMS Description meets the
requirement of DOE M 450.4-1 that each DOE Secretarial office must issue
an approved Secretarial office ISM System description.

The SC ISMS description presents how SC defines its work activities
related to achieving the Department of Energy\'s (DOE's) Integrated
Safety Management (ISM) objectives utilizing the [Office of Science
Management System (SCMS)](http://scms.sc.doe.gov/).  The Office of
Science has also issued the SC Environment, Safety, and Health (ES&H)
Functions, Responsibilities, and Authorities Manual (FRAM), the SC Line
Management Oversight Program Description, and SC Quality Assurance Plan.

**National Nuclear Security Administration (NNSA)**

NNSA has put into place processes and procedures to ensure nuclear
explosive safety studies are completed prior to performance of any life
extension work on weapons systems. In FY 2005, NNSA established a senior
management position, Chief, Defense Nuclear Safety, to advise leadership
on all matters related to safety. This office provides an independent
source of information to the Administrator to assure that Site Managers
are effectively meeting their responsibilities in the area of nuclear
safety. Additionally, this office will provide assistance to the sites
to enable Site Managers to carry out their nuclear safety
responsibilities.

####### Office of Nuclear Energy (NE)

> All NE managed nuclear facilities submitted their safety analysis
> documentation as required by the nuclear safety rule. NE continues
> review of the Advanced Test Reactor (ATR) safety documentation as part
> of the ATR Design Basis Reconstitution Project in support of the ATR
> Life Extension Program. NE and the Idaho Operations Office finalized
> the FY 2007 integrated oversight schedule in accordance with DOE Order
> 226.1, *Implementation of Department of Energy Oversight Policy*.

**Environment, Safety and Health (EH)**

> Through FY 2006, the Department continued to complete a variety of
> actions to improve safety and health processes and address known
> deficiencies at individual locations. Key accomplishments include:
> continued implementation and re-verification of Integrated Safety
> Management (ISM) which is a key component of the Department's long
> term safety and health strategy (a Departmental champion for ISM was
> named to provide an invigorated focus); developing procedures for the
> reporting of safety events such that DOE senior managers get a daily
> email summarizing safety events and weekly e-mail summarizing
> significant events for the week; assisting the field in satisfactorily
> completing updates to nuclear facilities safety analysis
> documentation; conducting the 8^th^ annual DOE/EFCOG Chemical
> Management workshop; implementing action to streamline existing worker
> safety and health internal DOE directives to eliminate redundancy and
> overlap; and establishing a hazards steering committee to address the
> issue of nanotechnology policy. On January 26, 2005, DOE published in
> the Federal Register a Supplemental Notice of Proposed Rulemaking
> (NOPR) for the public review and comment of 10 CFR 851, "Worker Safety
> and Health." On February 9, 2006, 10 CFR 851, "Worker Safety and
> Health Program," was published in the federal register with an
> implementation milestone of February 2007. Implementation support is
> being provided to the DOE complex in the form of televideo
> conferences, workshops, an Implementation Guide, and a web site
> containing assistance such as frequently asked questions.

# 

# On December 1, 2005, the first Management System for Quality and Safety Management was issued to meet the requirements of DOE Order 414.1C, *Quality Assurance*. Mandatory training for senior managers was completed in March 2006. Goals were established for the implementation to include processes for the control of activities regarding the management of documents and records, and a process for the conduct of "Management Assessments" pertaining to management of quality and safety functions by the various headquarters offices.

+------------------------------------+---------+---------+-----------+
| **PLANNED CRITICAL MILESTONES**    | Current | Current | Current   |
|                                    | Com     | Resp    | Re        |
|                                    | pletion | onsible | sponsible |
|                                    | Date    | Office  | I         |
|                                    |         |         | ndividual |
+====================================+=========+=========+===========+
| Address safety issues to allow     | 9/02    | NNSA    | Brooks    |
| restart of Y-12 enriched uranium   |         |         |           |
| reduction process.                 | C       |         |           |
|                                    | omplete |         |           |
+------------------------------------+---------+---------+-----------+
| Complete actions addressing safety | 9/02    | EM      | Rispoli   |
| and health issues at Paducah from  |         |         |           |
| 1990 forward                       | C       |         |           |
|                                    | omplete |         |           |
+------------------------------------+---------+---------+-----------+
| Complete planned updates of safety | 4/03    | NNSA    | Brooks    |
| analysis documentation at our      |         |         |           |
| sites with nuclear facilities to   | C       | EM      | Rispoli   |
| comply with the Nuclear Safety     | omplete |         |           |
| Rule.                              |         | SC      | Orbach    |
|                                    |         |         |           |
|                                    |         | NE      | Spurgeon  |
+------------------------------------+---------+---------+-----------+
| Fully implement Integrated Safety  | 9/03    | HSS     | Podonsky  |
| Management at all DOE Sites        |         |         |           |
|                                    | C       | Line    |           |
|                                    | omplete | PSOs    |           |
+------------------------------------+---------+---------+-----------+
| Conduct independent safety         | 9/03    | HSS     | Podonsky  |
| assessments at the Oak Ridge       |         |         |           |
| Operations Office to evaluate the  | C       |         |           |
| safety posture for defense nuclear | omplete |         |           |
| facilities, the available          |         |         |           |
| technical expertise and the        |         |         |           |
| review/approval processes.         |         |         |           |
+------------------------------------+---------+---------+-----------+
| Validate effective implementation  | 10/04   | NNSA    | Brooks    |
| of the Documented Safety Analyses  |         |         |           |
| and Technical Safety Requirements  | C       | EM      | Rispoli   |
| for all applicable                 | omplete |         |           |
| sites/facilities.                  |         | SC      | Orbach    |
|                                    |         |         |           |
|                                    |         | NE      | Spurgeon  |
+------------------------------------+---------+---------+-----------+
| Complete movement of critical      | 10/04   | NNSA    | Brooks    |
| Federal personnel throughout the   |         |         |           |
| complex to align resources in a    | C       |         |           |
| manner that best supports          | omplete |         |           |
| accomplishments of NNSA safety     |         |         |           |
| oversight responsibilities.        |         |         |           |
+------------------------------------+---------+---------+-----------+
| Validate the stability of the      | 9/05    | NNSA    | Brooks    |
| federal safety oversight function  |         |         |           |
| across the NNSA complex.           | C       |         |           |
|                                    | omplete |         |           |
+------------------------------------+---------+---------+-----------+
| Establish performance based safety | 10/05   | SC      | Orbach    |
| goals for SC labs.                 |         |         |           |
|                                    | C       |         |           |
|                                    | omplete |         |           |
+------------------------------------+---------+---------+-----------+
| Establish ES&H quality process     | 12/05   | HSS     | Podonsky  |
| requirements that comply with DOE  |         |         |           |
| Order 414.1, *Quality Assurance.*  | C       |         |           |
|                                    | omplete |         |           |
+------------------------------------+---------+---------+-----------+
| Publish final Worker Safety and    | 2/06    | HSS     | Podonsky  |
| Health (10 CFR 851) rule.          |         |         |           |
|                                    | C       |         |           |
|                                    | omplete |         |           |
+------------------------------------+---------+---------+-----------+
| Implement the Worker Safety and    | 9/30/07 | HSS     | Podonsky  |
| Health (10 CFR 851) rule.          |         |         |           |
+------------------------------------+---------+---------+-----------+
| Enhance worker health and safety   | 9/30/07 | HSS     | Podonsky  |
| guidance and assistance for line   |         |         |           |
| management to meet the             |         |         |           |
| requirements of 10 CFR 851.        |         |         |           |
+------------------------------------+---------+---------+-----------+
| Strengthen the long-term           | 9/30/07 | HSS     | Podonsky  |
| relationship with the Department   |         |         |           |
| of Labor for the implementation of |         |         |           |
| EEOICPA related activities.        |         |         |           |
+------------------------------------+---------+---------+-----------+
| Improve the integration and        | 9/30/07 | HSS     | Podonsky  |
| analysis of health screening and   |         |         |           |
| surveillance results to identify   |         |         |           |
| improvements in worker protection  |         |         |           |
| methodologies.                     |         |         |           |
+------------------------------------+---------+---------+-----------+
| Strengthen work planning and       | 9/30/07 | HSS     | Podonsky  |
| control to ensure workers are      |         |         |           |
| adequately protected from hazards  |         |         |           |
| associated with DOE activities and |         |         |           |
| operations.                        |         |         |           |
+------------------------------------+---------+---------+-----------+
| Enhance safety culture through     | 9/30/07 | HSS     | Podonsky  |
| Human Performance Improvement and  |         |         |           |
| / or Safety Conscious Work         |         |         |           |
| Environment initiatives.           |         |         |           |
+------------------------------------+---------+---------+-----------+
| Strengthen the technical expertise | 9/30/07 | HSS     | Podonsky  |
| and capabilities of field          |         |         |           |
| oversight personnel.               |         |         |           |
+------------------------------------+---------+---------+-----------+
| Strengthen issues management at    | 9/30/07 | HSS     | Podonsky  |
| all levels (Department, Program    |         |         |           |
| Office, and field) to identify     |         |         |           |
| precursors and prevent recurrence  |         |         |           |
| of accidents and incidents.        |         |         |           |
+------------------------------------+---------+---------+-----------+
| Integrate safety into design of    | 9/30/07 | HSS     | Podonsky  |
| nuclear facilities.                |         |         |           |
+------------------------------------+---------+---------+-----------+
| Implementation of the ES&H         | 12/08   | HSS     | Podonsky  |
| Management System for Quality and  |         |         |           |
| Safety Management.                 | O       |         |           |
|                                    | n-going |         |           |
+------------------------------------+---------+---------+-----------+

#### 

#### PROGRESS STATUS

> **Creation of the Office of Health, Safety and Security (HSS)**
>
> During FY 2006, a review of worker health and safety functions within
> DOE, and the various DOE Program Offices that have a role in advising
> the Secretary and Deputy Secretary on the worker health and safety
> posture of the Department was conducted. In August 2006, it was
> determined that change was necessary to clarify those roles by
> providing a more focused and integrated organizational approach. A
> major factor in this decision was how best to maximize the very
> important core functions being carried out by the current safety and
> security organizations. It was determined that the strengthening of
> worker health, safety and security is best accomplished through the
> creation of a new office, the Office of Health, Safety and Security
> (HSS). Responsibility for effective implementation of health, safety
> and security programs will continue to reside, as it has in the past,
> with the Department's line managers. However, the new office will
> enhance the effectiveness and efficiency of health, safety,
> environmental protection, and security programs across the complex by
> providing line managers and their sites with more effective and
> consistent policy, assistance, training, enforcement, and independent
> oversight. Combining health, safety, security, enforcement, and
> independent oversight responsibilities into HSS creates one unified
> office to improve coordination among these important functions,
> including an integrated approach to managing risks involving safety
> and security considerations.
>
> The Secretary's commitment to worker health and safety led him to
> conclude that it was necessary to strengthen and enhance the worker
> health and safety programs within the Department of Energy. The
> creation of HSS, announced by the Deputy Secretary on August 30, 2006,
> will ensure that all health and safety functions currently managed by
> the Office of Environment, Safety and Health will continue in a more
> integrated and effective manner to improve the protections afforded
> our workers and the public. Additionally, all safety and security
> functions currently managed by the Office of Security and Safety
> Performance Assurance will continue to be effectively implemented.
> These changes will be enhanced by the added benefits of an integrated
> management approach for safety and security, where both disciplines
> will benefit from increased coordination and cooperation.
>
> Following the establishment of this new office, HSS has worked to
> place the appropriate people with the necessary skills and expertise
> in the proper functions. HSS has also focused on effectively applying
> the technical and financial resources provided to best serve DOE
> workers as well as the American people and to better secure our
> national assets.
>
> Specific safety and health improvements that have been made in FY 2007
> include:

-   Implementation of 10 CFR Part 851, Worker Safety and Health Program

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-   Strengthening the implementation of the Energy Employees
    Occupational Illness Compensation Program Act (EEOICPA)

-   Increasing communications, interface and feedback on issues related
    to health, safety, environment and security.

-   Enhancing Integrated Safety Management (ISM) through approval of the
    ISM Manual to provide clearer policy guidance and focused
    leadership.

-   Enhancing safety and security interface by improving the policy
    interface between the security measures needed to counter the
    threats to Departmental security assets and the safety measures
    necessary to protect the health and safety of DOE workers and the
    public and to protect the environment. This effort is currently
    focused on resolving the safety and security issues that have arisen
    with the implementation of enhanced security measures needed to
    respond to modifications to the Department's Design Basis Threat
    (DBT).

-   Working to identify and prioritize crosscutting worker safety and
    health issues, to provide assistance to program and field elements.
    HSS is also working to develop a DOE-wide process for identifying
    and addressing crosscutting issues, e.g., worker safety aspects of
    protective force activities especially in light of elite force
    implementation and safety aspects of deployed security technologies.

-   Strengthening the Voluntary Protection Program (VPP) by revising
    processes and procedures to emphasize performance-based evaluations
    and to incorporate the VPP program into the DOE Directives System to
    strengthen the program's rigor and formality. To involve a larger
    portion of the DOE contractor workforce, HSS is working to expand
    the positive impact of the VPP program through senior management
    involvement, application of various incentives, and outreach through
    national VPP organizations and meetings.

-   Providing pandemic influenza preparedness planning through education
    and awareness training and close coordination with NNSA, to ensure
    that pandemic response is incorporated in the DOE COOP plan and
    program office and field COOP implementation plans. HSS has
    established the Biological Effects Monitoring Team (BEMT) to
    coordinate Department-level planning and response. HSS is
    coordinating with the Site Occupational Medical Directors to assist
    in their pandemic preparedness planning.

-   Strengthening the relationships with the applicable governments as
    well as the conduct of the international health and environmental
    monitoring programs associated with the Radiation Effects Research
    Foundation; Marshall Islands; Palomares, Spain; and Russia.

-   Integrating safety into the design process by working with NNSA, EM,
    and the DOE Central Technical Authorities to develop safety design
    criteria for seismic design and co-located worker safety-significant
    structures, systems, and components that involve radiological
    thresholds. HSS is also providing assistance to ensure integration
    of safety into DOE O 413.3A, Program and Project Management for the
    Acquisition of Capital Assets, by coordinating the development of a
    new DOE Standard, DOE STD-1189, with those developing DOE O 413.3A
    guidance.

-   Coordinating a DOE Working Group to address crosscutting
    implementation issues associated with DOE O 433.1, Maintenance
    Management Program for DOE Nuclear Facilities. On February 13, the
    Working Group addressed a series of crosscutting implementation
    issues. The subgroups have revised their charters to address funding
    needs, data collection time, time period for data analysis, and
    formulation of recommendations.

-   Revising the Operational Readiness Review (ORR) Program by
    developing needed changes to the DOE Order (DOE O 425.1C, Startup
    and Restart of Nuclear Facilities), guidance, and training
    curriculum, as well as to identify processes for the sharing of
    effective ORR-related practices, with the goal of creating
    continuous improvement in the DOE ORR and Readiness Assurance
    processes.

-   Integrating nuclear safety (Price-Anderson Amendments Act, \[PAAA\]
    Part 820); security (Part 824); and worker safety and health
    (Part 851) enforcement programs to provide a consistent approach for
    conducting enforcement activities.

-   Focusing on solving systemic causes of deficient performance to
    reduce and prevent events by examining leading as well as lagging
    performance indicators. HSS is working with the program offices to
    develop Corporate Safety Indicators to provide senior management
    with the status and trends of DOE safety performance that can be
    utilized to focus senior management on areas of safety and health
    priority.

-   Enhancing and integrating safety and security training throughout
    the Department.

-   Continuing to conduct a rigorous performance based Independent
    Oversight program that assesses safeguards and security; cyber
    security; emergency management; and environment, safety and health
    programs across the Department. To date in fiscal year 2007, safety
    related assessments have been conducted for the following:

    -   Environment, safety, and health programs at Lawrence Livermore
        National Laboratory, the Stanford Linear Accelerator Center,
        Nevada Test Site and Idaho National Laboratory

    -   Emergency management programs at the Los Alamos National
        Laboratory, the Office of Secure Transportation, Nevada Test
        Site and Idaho National Laboratory

Office of Science

> SC has set performance goals for FY 2007 for improving worker safety
> based on benchmarks with comparable industries, which are reviewed
> quarterly. SC has established performance measures based on
> best-in-class performance by other research and development (R&D)
> industries. These goals are institutionalized and are being
> incorporated into lab appraisal plans. SC's plan is to have all labs
> performing in the top 10 percent of other R&D industries by the end of
> FY 2007. SC has made significant progress in meeting the top 10
> percent performance goals.
>
> **PROPOSED CLOSURE DATE**
>
> Efforts to ensure a strong safety and health program and to evaluate
> the effectiveness of this program are a long-term initiative. With the
> creation of HSS in August 2006, the target completion date for this
> significant issue will be reassessed in FY 2007.