![](media/image1.wmf){width="2.6in" height="2.1534722222222222in"}

Office of Headquarters Operations

Office Work Instruction

Human Resources Services

Approved by: \_\_\_\_\_([Original signed
by)]{.underline}\_\_\_\_\_\_\_\_\_\_\_\_Date\_\_[5/9/00]{.underline}\_\_\_\_

Michael D. Christensen

Associate Administrator for Office of Headquarters Operations

###  DOCUMENT HISTORY LOG {#document-history-log .unnumbered}

+---------+--------+--------+-----------------------------------------+
| Status  | Do     | Eff    | Description                             |
|         | cument | ective |                                         |
| (Ba     |        |        |                                         |
| seline/ | Re     | Date   |                                         |
|         | vision |        |                                         |
| Re      |        |        |                                         |
| vision/ |        |        |                                         |
|         |        |        |                                         |
| Ca      |        |        |                                         |
| nceled) |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
| B       |        | 12     |                                         |
| aseline |        | /10/99 |                                         |
+---------+--------+--------+-----------------------------------------+
| R       | A      | 5/9/00 | Changed NASA Logo                       |
| evision |        |        |                                         |
|         |        |        | Sections 1 & 2 Clarified Purpose and    |
|         |        |        | Scope                                   |
|         |        |        |                                         |
|         |        |        | Section 4 Added URL addresses where     |
|         |        |        | applicable                              |
|         |        |        |                                         |
|         |        |        | Section 5 Changed NPPS Record from      |
|         |        |        | Quality Record to non-Quality Record    |
|         |        |        | since the SF 50 is the official Quality |
|         |        |        | Record for any actions put into NPPS    |
|         |        |        |                                         |
|         |        |        | Section 7 Alphabetized and matched list |
|         |        |        | with Appendix A list                    |
|         |        |        |                                         |
|         |        |        | Sec. 4,5,6,7 Made Quality Records       |
|         |        |        | consistent                              |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+

#  Purpose

This Office of Headquarters (HQ) Operations office work instruction
(OWI) defines the process for providing Human Resources Services in
support of retaining highly qualified and experienced personnel at NASA
HQ.

#  Scope and Applicability

This OWI covers the processes in support of personnel actions, such as
telecommuting, temporary work-at home, etc., which are instrumental in
retaining high levels of expertise at NASA Headquarters; this is vital
in assuring that NASA's highly technical missions meet with success. The
Headquarters Human Resources Management Division is responsible for the
implementation of these actions, which are listed in Appendix A.
(Personnel Actions) are performed in accordance with governing
regulations and guidelines imposed by the Code of Federal Regulations,
United States Code, the Office of Personnel Management and referenced
internal NASA documents.

#  Definitions

  ------ --------------------------- ------------------------------------------------
  3.1    [Action                     Processes request (see Appendix A)
         Officer]{.underline}.       

  3.2    [Advanced Sick              Process to enable employees with medical needs
         Leave]{.underline}.         to obtain sick leave in advance of actually
                                     earning it

  3.3    [Approval                   Approves request (see Appendix A)
         Level]{.underline}.         

  3.4    [CA -- Clerical             Provides clerical support for a variety of human
         Assistant]{.underline}.     resources programs

  3.5    [Change to Part-Time        Process to enable employees to switch from
         Appointment]{.underline}.   full-time to part-time

  3.6    [Classify                   Assign a series, title, and grade to a position
         Position]{.underline}       

  3.7    [Detail]{.underline}.       Temporary assignment of employee to a different
                                     Federal agency, Center, or organization

  3.8    [DO -- Deciding             Official who makes decisions on merits of
         Official]{.underline}       employee grievances

  3.9    [Grievance                  Procedure for resolution of employment-related
         System]{.underline}.        disputes

  3.10   [HRM]{.underline}.          Human Resources Management

  3.11   [IPA -- Intergovernmental   Temporary assignment of employees between
         Personnel Act               Federal agencies and State and local
         Assignments]{.underline}.   governments, institutions of higher education,
                                     and other eligible organizations

  3.12   [LRS]{.underline}.          Labor Relations Specialist

  3.13   [Leave                      Process to restore use-or-lose annual leave to
         Restoration]{.underline}.   employees unable to use this leave due to
                                     exigencies of the public business

  3.14   [Long-Term Leave Without    Process to enable employees to remain away from
         Pay]{.underline}.           the worksite for extended periods of time
                                     without pay

  3.15   [NF -- NASA                 Designates form used throughout NASA
         Form]{.underline}.          

  3.16   [NF-357 -- Suggestion       Method by which employees may make suggestions
         Form]{.underline}.          for improvement
  ------ --------------------------- ------------------------------------------------

  ------ ------------------------------ ------------------------------------------------
  3.17   [NF-359 -- Evaluation of       Form used by evaluators to document acceptance
         Employee                       or rejection of suggestion and rationale for
         Suggestion]{.underline}.       same

  3.18   [NF-895 -- Recommendation for  Form used to reward outstanding employees with
         Quality Increase]{.underline}. step increase in advance of usual progression

  3.19   [NHQ-186 -- Documentation of   Form used by employees to request advanced sick
         Request for Advanced Sick      leave when current leave is exhausted
         Leave]{.underline}.            

  3.20   [NHQ -- NASA                   Designates form used only at Headquarters
         Headquarters]{.underline}.     

  3.21   [NPPS]{.underline}.            NASA Personnel/Payroll System

  3.22   [OF-69.]{.underline}           Assignment Agreement used as a result of the
                                        Intergovenmental Personnel Act (IPA)

  3.23   [Performance                   Monetary award for performance exceeding
         Award]{.underline}.            standards

  3.24   [PA -- Personnel               Codes SF-52s and enters personnel data into NPPS
         Assistant]{.underline}.        

  3.25   [PMS -- Personnel Management   Assigns series, title, and grade to position;
         Specialist]{.underline}.       reviews and approves actions, as listed in
                                        Appendix A

  3.26   [PSS -- Personnel Services     Determines eligibility for family friendly
         Specialist]{.underline}.       programs and processes documentation

  3.27   [NF 692 Position               Document recording employee's series, title,
         Description]{.underline}.      grade, and duties

  3.28   [Professional Liability        Process to enable supervisors and managers to
         Insurance]{.underline}.        recover portion of their annual premium for
                                        professional liability insurance

  3.29   [Promotion]{.underline}        There are 2 types of promotion: Accretion of
                                        Duty Promotions -- No competition required.
                                        Employee's position reclassified because of
                                        additional duties and responsibilities: or
                                        Career Ladder Promotions -- Competition was held
                                        at an earlier stage and the promotion is to a
                                        grade at or below the full performance level

  3.30   [Quality Step                  Movement to a higher step within the employee's
         Increases]{.underline}.        grade as a result of outstanding performance

  3.31   [SF -- Standard                Designates form used throughout the Federal
         Form]{.underline}.             Government

  3.32   [SOP]{.underline}.             Standard Operating Procedure

  3.33   [Special Act                   Monetary award for employee's work on special
         Award]{.underline}.            projects

  3.34   [SSA]{.underline}.             Staff Support Assistant

  3.35   [Suggestion                    Mechanism to enable employees to make
         Program]{.underline}.          suggestions to streamline/improve work processes

  3.36   [Telecommuting]{.underline}.   Program which permits employees to work from
                                        home or a telecenter for up to three days per
                                        week

  3.37   [Temporary Work at             Procedure to enable employees who are
         Home]{.underline}.             temporarily unable to report to their duty
                                        station, but who are capable of performing the
                                        duties of their position effectively, to work at
                                        home for limited periods of time

  3.38   [SF-52 -- Request for          Request sent to Human Resources to initiate
         Personnel Action]{.underline}. personnel action

  3.39   [SF-50 -- Notification of      Official action making candidate's selection
         Personnel Action]{.underline}. effective

  3.40   [SF-1164]{.underline}.         Claim for Reimbursement for Expenditures on
                                        Official Business for Professional Liability
                                        insurance claims
  ------ ------------------------------ ------------------------------------------------

#  References

  ------ ------------------------------------------------------------------ --
  4.1    NPD 3000.1-- Management of Human Resources                         

  4.2    NPG 3300.1-- Appointment of Personnel To/From NASA                 

  4.3    NPG 3510.1-- Position Classification                               

  4.4    NPG 3335.1-- Internal Placement of NASA Employees                  

  4.5    NPG 3451.1-- NASA Awards and Recognition Program                   

  4.6    NPG 3530.1-- Pay and Allowances                                    

  4.7    NPG 3600.1-- Attendance and Leave                                  

  4.8    NPG 3711.1-- Federal Employee Labor Management Relations Program   

  4.9    NPG 3771.1-- Grievance System                                      

  4.10   5CFR-- Code of Federal Regulations -                               
         <http://www.access.gpo.gov/cgi-bin/cfrassemble.cgi?title=199905>   

  4.11   Title 5 United States Code -                                       
         <http://uscode.house.gov/title_05.htm>                             

  4.12   Guide to Processing Personnel Actions -                            
         <http://www.opm.gov/feddata/gppa/gppa.htm>                         

  4.13   NPPS User and Operations Guide                                     

  4.14   Operating Manual - Qualifications Standards for General Schedule   
         Positions - <http://www.opm.gov/qualifications/index.htm>          

  4.15   OPM and NASA Position Classification Standards and Guides -        
         <http://www.opm.gov/fedclass/html/gsclass.htm>                     

  4.16   Agreement between NASA Headquarters and the NASA Headquarters      
         Professional Association                                           

  4.17   SOP -- Professional Liability Insurance for Supervisors and        
         Managers                                                           

  4.18   SOP -- NASA Supplement to Competitive Placement Plan               

  4.19   SOP -- Telecommuting                                               

  4.20   SOP -- Temporary Work at Home                                      
  ------ ------------------------------------------------------------------ --

#  Flowchart 

![](media/image2.wmf){width="6.24375in" height="7.5055555555555555in"}

#  Procedure

Refer to Appendix A for a detailed listing of processes covered by this
OWI, including action officers, approval levels, references, and quality
records.

+-----+---------------+------------------------------------------------+
| S   | Actionee      | Action                                         |
| tep |               |                                                |
+=====+===============+================================================+
| 6.1 | Action        | Receives Memo, Form or SF 52 request for       |
|     | Officer       | service Requester submits SF-52, memo, or form |
|     |               | to request service, depending upon type of     |
|     |               | service.                                       |
+-----+---------------+------------------------------------------------+
| 6.2 | Action        | Processes request and forwards for approval,   |
|     | Officer       | using procedures contained in                  |
|     |               | regulations/policies to process that           |
|     |               | particular action.                             |
+-----+---------------+------------------------------------------------+
| 6.3 | Action        | Request approved? If YES, go to 6.4; if NO, go |
|     | Officer       | to 6.6                                         |
|     |               |                                                |
|     |               | (Decision is based upon laws and regulations   |
|     |               | pertaining to particular situation. See        |
|     |               | Appendix A)                                    |
+-----+---------------+------------------------------------------------+
| 6.4 | Action        | Requires NPPS processing? If YES, go to 6.5;   |
|     | Officer       | if NO, go to 6.6 (Actions initiated via SF-52  |
|     |               | require NPPS processing.)                      |
+-----+---------------+------------------------------------------------+
| 6.5 | PA            | Code SF-52 and/or input to NPPS according to   |
|     |               | guidance in OPM Guide to Processing Personnel  |
|     |               | Actions and NPPS User and Operations Guide     |
+-----+---------------+------------------------------------------------+
| 6.6 | Action        | Notifies employee of results of action,        |
|     | Officer       | setting effective date; files document so that |
|     |               | quality record will be retained.               |
+-----+---------------+------------------------------------------------+
| 6.7 |               | Service delivered.                             |
+-----+---------------+------------------------------------------------+

7.0 Quality Records

+----------+------+--------+--------+------------+-------------------+
| Record   | O    | Lo     | Record | Schedule   | Rete              |
| Identi   | wner | cation | Media: | Number and | ntion/Disposition |
| fication |      |        | Elec   | Item       |                   |
|          |      |        | tronic | Number     |                   |
|          |      |        | or     | (NPG       |                   |
|          |      |        | Hard   | 1441.1)    |                   |
|          |      |        | Copy   |            |                   |
+==========+======+========+========+============+===================+
| NHQ-186  | Code | P      | Hard   | Schedule   | Destroy after GAO |
| Request  | CP   | ayroll | Copy   | 3.49.A.2   | audit or when 3   |
| for      |      | Office |        |            | years old,        |
| Advanced |      |        |        |            | whichever is      |
| Sick     |      |        |        |            | sooner            |
| Leave    |      |        |        |            |                   |
| Form     |      |        |        |            |                   |
+----------+------+--------+--------+------------+-------------------+
| SF-50    | Code | Of     | Hard   | Schedule   | Retain on-site    |
| for      | CP   | ficial | Copy   | 3.1.A&B    | within the        |
| Change   |      | Per    |        |            | Personnel Office  |
| in Work  |      | sonnel |        |            | until employee is |
| Schedule |      | Folder |        |            | transferred or    |
|          |      |        |        |            | separated.        |
|          |      |        |        |            |                   |
|          |      |        |        |            | A.  Transferred   |
|          |      |        |        |            |     employees --  |
|          |      |        |        |            |     See 5 CFR,    |
|          |      |        |        |            |     Part 293,     |
|          |      |        |        |            |     Subpart C     |
|          |      |        |        |            |                   |
|          |      |        |        |            | B.  Separated     |
|          |      |        |        |            |     employees --  |
|          |      |        |        |            |     Transfer      |
|          |      |        |        |            |     folder to     |
|          |      |        |        |            |     National      |
|          |      |        |        |            |     Personnel     |
|          |      |        |        |            |     Records       |
|          |      |        |        |            |     Center, St.   |
|          |      |        |        |            |     Louis, Mo.,   |
|          |      |        |        |            |     30 days after |
|          |      |        |        |            |     separation.   |
|          |      |        |        |            |     NPRC will     |
|          |      |        |        |            |     destroy 65    |
|          |      |        |        |            |     years after   |
|          |      |        |        |            |     separation    |
|          |      |        |        |            |     from Federal  |
|          |      |        |        |            |     service       |
+----------+------+--------+--------+------------+-------------------+
| SF-50    | Code | Of     | Hard   | Schedule   | Retain on-site    |
| for      | CP   | ficial | Copy   | 3.1.A&B    | within the        |
| Detail   |      | Per    |        |            | Personnel Office  |
|          |      | sonnel |        |            | until employee is |
|          |      | Folder |        |            | transferred or    |
|          |      |        |        |            | separated.        |
|          |      |        |        |            |                   |
|          |      |        |        |            | A.  Transferred   |
|          |      |        |        |            |     employees --  |
|          |      |        |        |            |     See 5 CFR,    |
|          |      |        |        |            |     part 293,     |
|          |      |        |        |            |     Subpart C     |
|          |      |        |        |            |                   |
|          |      |        |        |            | B.  Separated     |
|          |      |        |        |            |     employees --  |
|          |      |        |        |            |     Transfer      |
|          |      |        |        |            |     folder to     |
|          |      |        |        |            |     National      |
|          |      |        |        |            |     Personnel     |
|          |      |        |        |            |     Records       |
|          |      |        |        |            |     Center, St.   |
|          |      |        |        |            |     Louis, Mo.,   |
|          |      |        |        |            |     30 days after |
|          |      |        |        |            |     separation.   |
|          |      |        |        |            |     NPRC will     |
|          |      |        |        |            |     destroy 65    |
|          |      |        |        |            |     years after   |
|          |      |        |        |            |     separation    |
|          |      |        |        |            |     from Federal  |
|          |      |        |        |            |     service       |
+----------+------+--------+--------+------------+-------------------+
| In       | Code | IPA    | Hard   | Schedule   | Retire to FRC 2   |
| tergover | CP   | File   | Copy   | 3.4.A      | years after       |
| nment-al |      |        |        |            | termination date  |
| P        |      |        |        |            | of agreement.     |
| ersonnel |      |        |        |            | Destroy when 10   |
| Act      |      |        |        |            | years old.        |
|          |      |        |        |            |                   |
| (IPA)    |      |        |        |            |                   |
| A        |      |        |        |            |                   |
| greement |      |        |        |            |                   |
+----------+------+--------+--------+------------+-------------------+
| Leave    | Code | Leave  | Hard   | Schedule   | Destroy when      |
| Res      | CP   | Resto  | Copy   | 3.60.A     | action is         |
| toration |      | ration |        |            | completed         |
| Approval |      | File   |        |            |                   |
| Memo     |      |        |        |            |                   |
+----------+------+--------+--------+------------+-------------------+
| SF-50    | Code | Of     | Hard   | Schedule   | Retain on-site    |
| for      | CP   | ficial | Copy   | 3.1.A&B    | within the        |
| Leave    |      | Per    |        |            | Personnel Office  |
| Without  |      | sonnel |        |            | until employee is |
| Pay      |      | Folder |        |            | transferred or    |
|          |      |        |        |            | separated.        |
|          |      |        |        |            |                   |
|          |      |        |        |            | A.  Transferred   |
|          |      |        |        |            |     employees --  |
|          |      |        |        |            |     See 5 CFR,    |
|          |      |        |        |            |     Part 293,     |
|          |      |        |        |            |     Subpart C     |
|          |      |        |        |            |                   |
|          |      |        |        |            | B.  Separated     |
|          |      |        |        |            |     employees --  |
|          |      |        |        |            |     Transfer      |
|          |      |        |        |            |     folder to     |
|          |      |        |        |            |     National      |
|          |      |        |        |            |     Personnel     |
|          |      |        |        |            |     Records       |
|          |      |        |        |            |     Center, St.   |
|          |      |        |        |            |     Louis, Mo.,   |
|          |      |        |        |            |     30 days after |
|          |      |        |        |            |     separation.   |
|          |      |        |        |            |     NPRC will     |
|          |      |        |        |            |     destroy 65    |
|          |      |        |        |            |     years after   |
|          |      |        |        |            |     separation    |
|          |      |        |        |            |     from Federal  |
|          |      |        |        |            |     service       |
+----------+------+--------+--------+------------+-------------------+
| NASA     | Code | Em     | Hard   | Schedule   | Destroy 5 years   |
| G        | CP   | ployee | Copy   | 3.54.A     | after case is     |
| rievance |      | Rel    |        |            | closed            |
| Decision |      | ations |        |            |                   |
| Memo     |      | Files  |        |            |                   |
+----------+------+--------+--------+------------+-------------------+
| SF-50    | Code | Of     | Hard   | Schedule   | Retain on-site    |
| for      | CP   | ficial | Copy   | 3.1.A&B    | within the        |
| Per      |      | Per    |        |            | Personnel Office  |
| formance |      | sonnel |        |            | until employee is |
| Award    |      |        |        |            | transferred or    |
|          |      | Folder |        |            | separated.        |
|          |      |        |        |            |                   |
|          |      |        |        |            | A.  Transferred   |
|          |      |        |        |            |     employees --  |
|          |      |        |        |            |     See 5 CFR,    |
|          |      |        |        |            |     Part 293,     |
|          |      |        |        |            |     Subpart C     |
|          |      |        |        |            |                   |
|          |      |        |        |            | B.  Separated     |
|          |      |        |        |            |     employees --  |
|          |      |        |        |            |     Transfer      |
|          |      |        |        |            |     folder to     |
|          |      |        |        |            |     National      |
|          |      |        |        |            |     Personnel     |
|          |      |        |        |            |     Records       |
|          |      |        |        |            |     Center, St.   |
|          |      |        |        |            |     Louis, Mo.,   |
|          |      |        |        |            |     30 days after |
|          |      |        |        |            |     separation.   |
|          |      |        |        |            |     NPRC will     |
|          |      |        |        |            |     destroy 65    |
|          |      |        |        |            |     years after   |
|          |      |        |        |            |     separation    |
|          |      |        |        |            |     from Federal  |
|          |      |        |        |            |     service       |
+----------+------+--------+--------+------------+-------------------+
| Prof     | Code | Profes | Hard   | Schedule   | Destroy when      |
| essional | CP   | sional | Copy   | 3.60.A     | action is         |
| L        |      | Lia    |        |            | completed         |
| iability |      | bility |        |            |                   |
| I        |      | Ins    |        |            |                   |
| nsurance |      | urance |        |            |                   |
| Approval |      | File   |        |            |                   |
| Routing  |      |        |        |            |                   |
| Slip     |      |        |        |            |                   |
+----------+------+--------+--------+------------+-------------------+
| SF-50    | Code | Of     | Hard   | Schedule   | Retain on-site    |
| for      | CP   | ficial | Copy   | 3.1.A&B    | within the        |
| P        |      | Per    |        |            | Personnel Office  |
| romotion |      | sonnel |        |            | until employee is |
|          |      | Folder |        |            | transferred or    |
|          |      |        |        |            | separated.        |
|          |      |        |        |            |                   |
|          |      |        |        |            | A.  Transferred   |
|          |      |        |        |            |     employees --  |
|          |      |        |        |            |     See 5 CFR,    |
|          |      |        |        |            |     Part 293,     |
|          |      |        |        |            |     Subpart C     |
|          |      |        |        |            |                   |
|          |      |        |        |            | B.  Separated     |
|          |      |        |        |            |     employees --  |
|          |      |        |        |            |     Transfer      |
|          |      |        |        |            |     folder to     |
|          |      |        |        |            |     National      |
|          |      |        |        |            |     Personnel     |
|          |      |        |        |            |     Records       |
|          |      |        |        |            |     Center, St.   |
|          |      |        |        |            |     Louis, Mo.,   |
|          |      |        |        |            |     30 days after |
|          |      |        |        |            |     separation.   |
|          |      |        |        |            |     NPRC will     |
|          |      |        |        |            |     destroy 65    |
|          |      |        |        |            |     years after   |
|          |      |        |        |            |     separation    |
|          |      |        |        |            |     from Federal  |
|          |      |        |        |            |     service       |
+----------+------+--------+--------+------------+-------------------+
| SF-50    | Code | Of     | Hard   | Schedule   | Retain on-site    |
| for      | CP   | ficial | Copy   | 3.1.A&B    | within the        |
| Quality  |      | Per    |        |            | Personnel Office  |
| Increase |      | sonnel |        |            | until employee is |
|          |      | Folder |        |            | transferred or    |
|          |      |        |        |            | separated.        |
|          |      |        |        |            |                   |
|          |      |        |        |            | A.  Transferred   |
|          |      |        |        |            |     employees --  |
|          |      |        |        |            |     See 5 CFR,    |
|          |      |        |        |            |     part 293,     |
|          |      |        |        |            |     Subpart C     |
|          |      |        |        |            |                   |
|          |      |        |        |            | B.  Separated     |
|          |      |        |        |            |     employees --  |
|          |      |        |        |            |     Transfer      |
|          |      |        |        |            |     folder to     |
|          |      |        |        |            |     National      |
|          |      |        |        |            |     Personnel     |
|          |      |        |        |            |     Records       |
|          |      |        |        |            |     Center, St.   |
|          |      |        |        |            |     Louis, Mo.,   |
|          |      |        |        |            |     30 days after |
|          |      |        |        |            |     separation.   |
|          |      |        |        |            |     NPRC will     |
|          |      |        |        |            |     destroy 65    |
|          |      |        |        |            |     years after   |
|          |      |        |        |            |     separation    |
|          |      |        |        |            |     from Federal  |
|          |      |        |        |            |     service       |
+----------+------+--------+--------+------------+-------------------+
| SF-50    | Code | Of     | Hard   | Schedule   | Retain on-site    |
| for      | CP   | ficial | Copy   | 3.1.A&B    | within the        |
| Special  |      | Per    |        |            | Personnel Office  |
| Act or   |      | sonnel |        |            | until employee is |
| Service  |      | Folder |        |            | transferred or    |
| Award    |      |        |        |            | separated.        |
|          |      |        |        |            |                   |
|          |      |        |        |            | A.  Transferred   |
|          |      |        |        |            |     employees --  |
|          |      |        |        |            |     See 5 CFR,    |
|          |      |        |        |            |     Part 293,     |
|          |      |        |        |            |     Subpart C     |
|          |      |        |        |            |                   |
|          |      |        |        |            | B.  Separated     |
|          |      |        |        |            |     employees --  |
|          |      |        |        |            |     Transfer      |
|          |      |        |        |            |     folder to     |
|          |      |        |        |            |     National      |
|          |      |        |        |            |     Personnel     |
|          |      |        |        |            |     Records       |
|          |      |        |        |            |     Center, St.   |
|          |      |        |        |            |     Louis, Mo.,   |
|          |      |        |        |            |     30 days after |
|          |      |        |        |            |     separation.   |
|          |      |        |        |            |     NPRC will     |
|          |      |        |        |            |     destroy 65    |
|          |      |        |        |            |     years after   |
|          |      |        |        |            |     separation    |
|          |      |        |        |            |     from Federal  |
|          |      |        |        |            |     service       |
+----------+------+--------+--------+------------+-------------------+

  --------------- ------- ---------------- --------- ------------- -------------------
  Suggestion      Code CP Suggestion File  Hard Copy Schedule      Destroy when 2
  Document                                           3.40.F        years old

  Telecommuting   Code CP Telecom-muting   Hard Copy Schedule      Destroy when action
  Agreement               File                       3.60.A        is completed

  Temporary Work  Code CP Temporary Work   Hard Copy Schedule      Destroy when action
  at Home                 at Home File               3.60.A        is completed
  Memorandum                                                       

  Union           Code CP Union Files      Hard Copy Schedule      Destroy 5 years
  Griev-ance                                         3.54.A        after case is
  Decision Letter                                                  closed
  --------------- ------- ---------------- --------- ------------- -------------------

###  APPENDIX A {#appendix-a .unnumbered}

  ------------------- --------- ------------ ------------- ---------------------
  Service Requested   Action    Approval     Reference\*   Quality Record
                      Officer   Level                      

  Advanced Sick Leave PMS       Dir., Hq HRM NPG 3600.1    NHQ-186 Advanced Sick
                                Div                        Leave Requirements

  Change in Work      PMS       PMS          NPG 3300.1    SF-50
  Schedule                                                 

  Detail              PMS       PMS          NPG 3335.1    SF-50
                                             CPP           

  Employee Suggestion SSA       Dir., Hq.    NPG 3451.1    Suggestion Document
                                HRM Div.                   

  Intergovernmental   PMS       AA for Hq.   NPG 3300.1    IPA Agreement
  Personnel Act (IPA)           Ops.                       

  Leave Restoration   PSS       AA for Hq.   NPG 3600.1    Leave Restoration
                                Ops                        Document

  Leave Without Pay   PMS       PMS          NPG 3600.1    SF-50

  NASA Grievance      LRS       Deciding     NPG 3771.1    Employee Grievance
                                Official                   Document

  Performance Award   PMS       PMS          NPG 3451.1    SF-50

  Professional        PSS       AA for Hq.   SOP -- Prof   Professional
  Liability Insurance           Ops          Liability     Liability Insurance
                                             Insurance     Document

  Promotion           PMS       PMS          NPG 3335.1    SF-50
                                             CPP           

  Quality Increase    PMS       PMS          NPG 3451.1    SF-50

  Special Act or      PMS       PMS          NPG 3451.1    SF-50
  Service Award                                            

  Telecommuting       PSS       AA for Hq.   SOP -- Tele-  Telecommuting
                                Ops.         commuting     Agreement

  Temporary Work at   PSS       Dir., Hq HRM SOP --        Temporary Work at
  Home                          Div          Temporary     Home Agreement
                                             Work at Home  

  Union Grievance     LRS       Deciding     NPG 3711      Union Grievance
                                Official                   Document
  ------------------- --------- ------------ ------------- ---------------------

\*NOTE: Personnel actions are governed by law and regulations in Title
5, 5 CFR, as well as OPM/NASA Guides and SOPs