![](media/image1.jpeg){width="5.75625in" height="1.7256944444444444in"}

# 

# Introduction to the Enterprise Human Resources and Payroll Systems (EHRP)

[Introduction to the Enterprise Human Resources and Payroll System
(EHRP)
4](#introduction-to-the-enterprise-human-resources-and-payroll-system-ehrp)

[Overview 4](#overview)

[This Course 4](#this-course)

[Course Objectives 4](#course-objectives)

[About EHRP 5](#about-ehrp)

[Introduction 5](#introduction)

[Web-based Functionality 5](#web-based-functionality)

[Participant Manual 5](#participant-manual)

[Glossary of Data Elements 5](#glossary-of-data-elements)

[Relational Database Management System
6](#relational-database-management-system)

[The Importance of Effective Dating
9](#the-importance-of-effective-dating)

[**Adding new data** 10](#adding-new-data)

[**Retroactive Actions** 10](#retroactive-actions)

[**Actions Related to Pay Periods** 10](#actions-related-to-pay-periods)

[EHRP Security 11](#ehrp-security)

[Roles 11](#roles)

[User Profile 11](#user-profile)

[Password and User ID 12](#password-and-user-id)

[**Changing Your Password** 12](#changing-your-password)

[Automatic Shutdown 12](#automatic-shutdown)

[Job Aid 12](#job-aid)

[**Procedure: Logon to EHRP** 13](#procedure-logon-to-ehrp)

[**Procedure: Logoff EHRP** 13](#procedure-logoff-ehrp)

[Navigating in EHRP 15](#navigating-in-ehrp)

[Navigational Tips 15](#navigational-tips)

[Menu Options 16](#menu-options)

[Pages in EHRP 16](#pages-in-ehrp)

[Paths to Pages 16](#paths-to-pages)

[Page Groups 17](#page-groups)

[Hyperlinks 17](#hyperlinks)

[New Windows 17](#new-windows)

[Fields 17](#fields)

[View-Only Fields 17](#view-only-fields)

[Default Fields 18](#default-fields)

[Data Entry Formats 18](#data-entry-formats)

[Dates 18](#dates)

[Social Security Numbers 18](#social-security-numbers)

[Searches 19](#searches)

[Lookup 19](#lookup)

[Calendar Function 19](#calendar-function)

[![](media/image3.png){width="0.375in" height="0.15625in"} US Federal
20](#us-federal)

[Error Messages 20](#error-messages)

[Warning Messages 20](#warning-messages)

[Major Human Resource (HR) Functions
21](#major-human-resource-hr-functions)

[Major HR Personnel Functions 21](#major-hr-personnel-functions)

[Appointments and Accessions 21](#appointments-and-accessions)

[Automatic Actions 21](#automatic-actions)

[Establishing Base Benefits 21](#establishing-base-benefits)

[Cancellations and Corrections 21](#cancellations-and-corrections)

[Conversions 21](#conversions)

[Mask Actions 21](#mask-actions)

[Pay Actions 21](#pay-actions)

[Pay Status Changes 21](#pay-status-changes)

[*Position Changes* 21](#position-changes)

[HR Functions in EHRP 22](#hr-functions-in-ehrp)

[Automated HR Functions in EHRP 22](#automated-hr-functions-in-ehrp)

[Management Information 24](#management-information)

[Inquire Pages 24](#inquire-pages)

[Reports 24](#reports)

[**Run Control IDs** 24](#run-control-ids)

[**Report Manager** 25](#report-manager)

[**Process Monitor** 25](#process-monitor)

[Queries 25](#queries)

[**Standard Queries** 25](#standard-queries)

[Job Aid 25](#job-aid-1)

[Data Flow from EHRP to EOPF 29](#data-flow-from-ehrp-to-eopf)

[Data Flow Steps and Diagram 29](#data-flow-steps-and-diagram)

[Additional Resources 30](#additional-resources)

[On-Demand Job Aids 30](#on-demand-job-aids)

[On-Demand WBT 31](#on-demand-wbt)

[Post Cards 33](#post-cards)

[Help PoCs 33](#help-pocs)

[Updates to EHRP 33](#updates-to-ehrp)

# Introduction to the Enterprise Human Resources and Payroll System (EHRP) 

+----------------+---+---------------------------------------------------+
| ##             |   |                                                   |
+----------------+---+---------------------------------------------------+
| ### Overview   |   | This training course will assist you in           |
|                |   | understanding the fundamental concepts underlying |
|                |   | the Enterprise Human Resources and Payroll System |
|                |   | (EHRP) and the basic steps for navigating in the  |
|                |   | system.                                           |
+----------------+---+---------------------------------------------------+
| ###            |   |                                                   |
+----------------+---+---------------------------------------------------+
| ###            |   |                                                   |
+----------------+---+---------------------------------------------------+
| #              |   | In this course, you will learn about:             |
| ## This Course |   |                                                   |
|                |   | -   The purpose and fundamental concepts          |
|                |   |     underlying EHRP as a relational database      |
|                |   |     management system.                            |
|                |   |                                                   |
|                |   | -   How to access the EHRP system.                |
|                |   |                                                   |
|                |   | -   The types of Human Resource actions within    |
|                |   |     EHRP.                                         |
|                |   |                                                   |
|                |   | -   The flow of data from EHRP to the EOPF.       |
|                |   |                                                   |
|                |   | -   Available resources to enhance your skills in |
|                |   |     using the EHRP system, including web-based    |
|                |   |     training and job aids. .                      |
+----------------+---+---------------------------------------------------+
| ###            |   |                                                   |
+----------------+---+---------------------------------------------------+
| ###            |   |                                                   |
+----------------+---+---------------------------------------------------+
| ### Cou        |   | Upon completion of this course, students will:    |
| rse Objectives |   |                                                   |
|                |   | -   Be familiar with terms used in EHRP.          |
|                |   |                                                   |
|                |   | -   Be familiar with the fundamental concepts of  |
|                |   |     EHRP as a relational database management      |
|                |   |     system.                                       |
|                |   |                                                   |
|                |   | -   Be able to navigate through the menu screens  |
|                |   |     of EHRP system.                               |
|                |   |                                                   |
|                |   | -   Be able to retrieve, run, and save queries    |
|                |   |     within EHRP.                                  |
|                |   |                                                   |
|                |   | -   Be familiar with the types of actions that    |
|                |   |     can be performed in the system.               |
|                |   |                                                   |
|                |   | -   Understand how data flows from EHRP to the    |
|                |   |     electronic Official Personnel Folder.         |
|                |   |                                                   |
|                |   | -   Be familiar with and be able to access        |
|                |   |     on-line job aids and other forms of help when |
|                |   |     using EHRP.                                   |
+----------------+---+---------------------------------------------------+
| ###            |   |                                                   |
+----------------+---+---------------------------------------------------+

# About EHRP

## 

+-----------------+---+--------------------------------------------------+
| ##              |   |                                                  |
+-----------------+---+--------------------------------------------------+
| #               |   | EHRP is a web-based personnel management system  |
| ## Introduction |   | that encompasses the following functional areas: |
|                 |   | Position Management, Personnel Action Request    |
|                 |   | (PAR) Processing, Base Benefits and Pay Actions. |
|                 |   | It is driven by PeopleSoft 8.0; a software       |
|                 |   | system that incorporates the most advanced       |
|                 |   | features of Federal HR administration i.e., the  |
|                 |   | electronic OPF and automated workflow. EHRP will |
|                 |   | assist in the management of human resources and  |
|                 |   | payroll functions through an integrated,         |
|                 |   | internet-accessible tool, available at every     |
|                 |   | end-user's desktop.                              |
+-----------------+---+--------------------------------------------------+
| ###             |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ###             |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ### Web-base    |   | EHRP operates in an Internet environment -- a    |
| d Functionality |   | systems architecture widely used across the      |
|                 |   | public and private sectors. The system's         |
|                 |   | Graphical User Interface (GUI) resembles a       |
|                 |   | standard web-browser. The way in which you would |
|                 |   | navigate through your favorite web site is       |
|                 |   | similar to the way you would navigate through    |
|                 |   | EHRP.                                            |
+-----------------+---+--------------------------------------------------+
| ###             |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ###             |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ### Par         |   | Keep your participant manual as a reference to   |
| ticipant Manual |   | use when using EHRP. It is imperative that you   |
|                 |   | follow the procedures detailed in the training   |
|                 |   | manuals very carefully in order to be successful |
|                 |   | in EHRP. A lot of the pages contain fields that  |
|                 |   | will not and should not be used, as well as      |
|                 |   | fields that are optional. Until you become       |
|                 |   | familiar with these procedures you should        |
|                 |   | continue to follow the training manuals closely. |
|                 |   | Once you have committed the procedures to        |
|                 |   | memory, the flexibility in completing the        |
|                 |   | procedures will become apparent.                 |
+-----------------+---+--------------------------------------------------+
| ###             |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ###             |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ### Glossary o  |   | To help you better understand the terminology    |
| f Data Elements |   | and data elements involved in working with EHRP, |
|                 |   | a Glossary of Data Elements has been developed.  |
|                 |   | This glossary provides a resource as you work    |
|                 |   | through the exercises included in this document, |
|                 |   | as well as when you work with EHRP records in    |
|                 |   | your office.                                     |
+-----------------+---+--------------------------------------------------+
| ###             |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ##              |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ### Relatio     |   | EHRP is a web-based relational database          |
| nal Database Ma |   | management system used throughout HHS. The EHRP  |
| nagement System |   | system uses PeopleSoft Commercial-off-the-shelf  |
|                 |   | software, replacing the legacy IMPACT and        |
|                 |   | Central Personnel systems formerly used by HHS.  |
|                 |   |                                                  |
|                 |   | Relational databases provide storage for data,   |
|                 |   | but also are organized for maximum data          |
|                 |   | management efficiency. Data in relational        |
|                 |   | databases can:                                   |
|                 |   |                                                  |
|                 |   | -   Be simultaneously accessed by multiple       |
|                 |   |     users.                                       |
|                 |   |                                                  |
|                 |   | -   Be organized in tables to provide meaningful |
|                 |   |     reports.                                     |
|                 |   |                                                  |
|                 |   | -   Provide a historical log of all records.     |
|                 |   |                                                  |
|                 |   | -   Allow users to generate specific queries to  |
|                 |   |     answer questions.                            |
|                 |   |                                                  |
|                 |   | -   Allow users to generate specific queries to  |
|                 |   |     provide an overview report.                  |
+-----------------+---+--------------------------------------------------+
|                 |   | EHRP is designed to:                             |
|                 |   |                                                  |
|                 |   | -   Support all regulatory HR requirements       |
|                 |   |     Department-wide.                             |
|                 |   |                                                  |
|                 |   | -   Provides comprehensive HR management.        |
|                 |   |                                                  |
|                 |   | -   Present intuitive web pages with easy-to-use |
|                 |   |     fields and menus.                            |
|                 |   |                                                  |
|                 |   | -   Provide online tracking of actions.          |
|                 |   |                                                  |
|                 |   | -   Provide desktop access to workforce          |
|                 |   |     information.                                 |
|                 |   |                                                  |
|                 |   | -   Facilitate an efficient, paperless workflow. |
+-----------------+---+--------------------------------------------------+
|                 |   |                                                  |
+-----------------+---+--------------------------------------------------+

## Important Terms & Features in EHRP

### 

+---------------+---+-----------------------------------------------------+
| ##            |   |                                                     |
+---------------+---+-----------------------------------------------------+
| ### Re        |   | When processing actions in EHRP, there will be      |
| quired Fields |   | certain fields that are required in order to        |
|               |   | process an entry. These fields are marked with an   |
|               |   | asterisk (\*) throughout the system and must be     |
|               |   | completed before an action can be saved in EHRP.    |
+---------------+---+-----------------------------------------------------+
| ###           |   |                                                     |
+---------------+---+-----------------------------------------------------+
| ###           |   |                                                     |
+---------------+---+-----------------------------------------------------+
| ### Key       |   | A key consists of one or more fields that uniquely  |
|               |   | identify each row in a table. Some tables contain   |
|               |   | only one field as the key, while others require a   |
|               |   | combination of fields (multi-part key). For         |
|               |   | example, the EmplId is the key that uniquely        |
|               |   | identifies an employee record. However, if you are  |
|               |   | servicing more than one Business Unit, the Business |
|               |   | Unit and the EmplId become the key for retrieving   |
|               |   | the correct employee.                               |
+---------------+---+-----------------------------------------------------+
| ###           |   |                                                     |
+---------------+---+-----------------------------------------------------+
| ###           |   |                                                     |
+---------------+---+-----------------------------------------------------+
| ##            |   | There are two types of search pages:                |
| # Search Page |   |                                                     |
|               |   | Basic Search: The basic search appears as a link    |
|               |   | next to the search action buttons. A basic search   |
|               |   | page offers one or two fields by which you may      |
|               |   | perform your search. You may designate which key    |
|               |   | field you would like to search by from the Search   |
|               |   | By drop-down list box.                              |
|               |   |                                                     |
|               |   | Advanced Search: The advanced search page offers    |
|               |   | several keys by which you may search for your       |
|               |   | record. It allows you to narrow down your search by |
|               |   | entering in more than one type of criteria. For     |
|               |   | example, the Personal Data advanced search page     |
|               |   | contains seven fields starting with the EmplID      |
|               |   | (employee ID) field.                                |
+---------------+---+-----------------------------------------------------+
|               |   |                                                     |
+---------------+---+-----------------------------------------------------+

+------------+---+---+---+--------------------------------------------------+---+
|            |   |   |   |                                                  |   |
+------------+---+---+---+--------------------------------------------------+---+
| ###        |   |   |   | EmplID is a unique identification code issued    |   |
| EmplID (Em |   |   |   | for all employees when they are hired into EHRP. |   |
| ployee ID) |   |   |   | This unique identifier is a key in the system    |   |
|            |   |   |   | and is used instead of the social security       |   |
|            |   |   |   | number to provide greater security (since EHRP   |   |
|            |   |   |   | is a web-based database). The EmplID is          |   |
|            |   |   |   | system-generated when the hire action is saved.  |   |
|            |   |   |   | Employees can only have one EmplID. Employees    |   |
|            |   |   |   | who leave HHS and return are linked to that      |   |
|            |   |   |   | EmplID if they are rehired into the database.    |   |
+------------+---+---+---+--------------------------------------------------+---+
| ###        |   |   |   |                                                  |   |
+------------+---+---+---+--------------------------------------------------+---+
| ###        |   |   |   |                                                  |   |
+------------+---+---+---+--------------------------------------------------+---+
| ### Dep    |   |   |   | The Department ID is used to identify            |   |
| artment ID |   |   |   | organizational components within HHS. The        |   |
|            |   |   |   | Department ID is synonymous to the HHS Admin     |   |
|            |   |   |   | Code.                                            |   |
+------------+---+---+---+--------------------------------------------------+---+
| ###        |   |   |   |                                                  |   |
+------------+---+---+---+--------------------------------------------------+---+
| ###        |   |   |   |                                                  |   |
+------------+---+---+---+--------------------------------------------------+---+
| ###        |   |   |   | Business Units are a method used for tracking    |   |
| Business U |   |   |   | specific business information for reporting      |   |
| nit/Set ID |   |   |   | purposes. SET IDs are the labels used to         |   |
|            |   |   |   | identify specific groups of information, which   |   |
|            |   |   |   | in turn allow for the restriction of values for  |   |
|            |   |   |   | each Agency. For every Business Unit, there is a |   |
|            |   |   |   | corresponding and unique Set ID. This            |   |
|            |   |   |   | relationship restricts data access and enables   |   |
|            |   |   |   | specific report generation.                      |   |
+------------+---+---+---+--------------------------------------------------+---+
|            |   |   |   |                                                  |   |
+------------+---+---+---+--------------------------------------------------+---+
|            |   |   |   |                                                  |   |
+------------+---+---+---+--------------------------------------------------+---+

##  Effective Dating in EHRP

+---------------+---+-----------------------------------------------------+
|               |   |                                                     |
+---------------+---+-----------------------------------------------------+
| ### Eff       |   | In EHRP, you must set the effective date to         |
| ective Dating |   | indicate when you want data to go into effect.      |
+---------------+---+-----------------------------------------------------+
| ###           |   |                                                     |
+---------------+---+-----------------------------------------------------+
| ###           |   |                                                     |
+---------------+---+-----------------------------------------------------+
| ### The Impo  |   | The requirement for effective dating in EHRP serves |
| rtance of Eff |   | two very important purposes:                        |
| ective Dating |   |                                                     |
|               |   | 1.  EHRP users maintain a complete chronological    |
|               |   |     history of all data --- whether you changed it  |
|               |   |     two years ago or want it to go into effect in   |
|               |   |     two months.                                     |
|               |   |                                                     |
|               |   | 2.  EHRP always compares the effective dates of     |
|               |   |     tables and verifies that the data being         |
|               |   |     selected from a setup table is valid as of the  |
|               |   |     effective date of the data on which you\'re     |
|               |   |     working.                                        |
|               |   |                                                     |
|               |   | Effective dates allow you to keep historic,         |
|               |   | current, and future information in the EHRP tables. |
|               |   | You can use the information to review what has      |
|               |   | happened through the current date, as well as to    |
|               |   | plan for the future.                                |
|               |   |                                                     |
|               |   | EHRP categorizes effective-dated rows into three    |
|               |   | basic types explained in the following table:       |
+---------------+---+-----------------------------------------------------+

  -------------- --------------------------------------------------------
  Future         Data rows that have effective dates greater than the
                 system date (today\'s date).

  Current        The data row with the most recent effective date closest
                 to the system date, but not a future date. Only one row
                 is considered the current row.

  Historic       Data rows that have effective dates less than the
                 current data row.
  -------------- --------------------------------------------------------

+---------------+---+-----------------------------------------------------+
|               |   |                                                     |
+---------------+---+-----------------------------------------------------+
|               |   | Because data in EHRP is effective dated, the user   |
|               |   | has access to current, future, and historical data  |
|               |   | rows.                                               |
|               |   |                                                     |
|               |   | The system default displays only the current row of |
|               |   | data. However, if you need to see all of the rows   |
|               |   | of data for a record, additional rows are           |
|               |   | accessible by using the Include History button and  |
|               |   | the View All option.                                |
+---------------+---+-----------------------------------------------------+
|               |   |                                                     |
+---------------+---+-----------------------------------------------------+
|               |   |                                                     |
+---------------+---+-----------------------------------------------------+
| ### Ad        |   | When adding a new row of data, you will click on    |
| ding new data |   | the                                                 |
|               |   | ![](media/image4.png){width="0.20833333333333334in" |
|               |   | height="0.15833333333333333in"} button. The system  |
|               |   | orders the rows of data by placing the most recent  |
|               |   | on top.                                             |
|               |   |                                                     |
|               |   | You can see all data rows within a given record by  |
|               |   | selecting View All.                                 |
+---------------+---+-----------------------------------------------------+
| ###           |   |                                                     |
+---------------+---+-----------------------------------------------------+
| ###           |   |                                                     |
+---------------+---+-----------------------------------------------------+
| ### Retroa    |   | EHRP allows you to insert retroactive actions into  |
| ctive Actions |   | an employee\'s record. However, you must ensure     |
|               |   | that the retroactive action will not affect other   |
|               |   | actions on that employee\'s record. If the          |
|               |   | effective date of the action is before, or the      |
|               |   | same, as the effective date of a previously entered |
|               |   | action, you may receive a warning message           |
|               |   | instructing you to determine the impact of the new  |
|               |   | action on any previous actions. You will see this   |
|               |   | most often with Correction and Cancellation         |
|               |   | actions.                                            |
|               |   |                                                     |
|               |   | You will need to check the "Reviewed" box on        |
|               |   | actions effective-dated after the inserted          |
|               |   | retroactive action, and also after changes have     |
|               |   | been made to those impacted actions.                |
+---------------+---+-----------------------------------------------------+
| ###           |   |                                                     |
+---------------+---+-----------------------------------------------------+
| ###           |   |                                                     |
+---------------+---+-----------------------------------------------------+
| ### Actio     |   | The duration of a pay period is 14 days. If an      |
| ns Related to |   | action is entered that falls within the current pay |
|  Pay Periods  |   | period, it is considered a current action. If an    |
|               |   | action is entered into the EHRP system that         |
|               |   | predates the current pay period, it is considered a |
|               |   | retroactive action.                                 |
+---------------+---+-----------------------------------------------------+
|               |   |                                                     |
+---------------+---+-----------------------------------------------------+
| ####          |   | For example, the date is the 17th of the month; the |
|               |   | current pay period runs from the 14th to the 28th   |
|               |   | of the month. An action that is made \"today\" (the |
|               |   | 17th) may have an effective day of the 15th of the  |
|               |   | month and still be considered \"current,\" as it    |
|               |   | falls within the current pay period.                |
|               |   |                                                     |
|               |   | Given the same circumstances, if the user enters an |
|               |   | action with an effective date of the 12th of the    |
|               |   | month, it is considered a retroactive action        |
|               |   | because the effective date falls before the current |
|               |   | pay period.                                         |
+---------------+---+-----------------------------------------------------+
|               |   |                                                     |
+---------------+---+-----------------------------------------------------+
|               |   |                                                     |
+---------------+---+-----------------------------------------------------+
|               |   |                                                     |
+---------------+---+-----------------------------------------------------+
|               |   |                                                     |
+---------------+---+-----------------------------------------------------+

## EHRP Security Features

+----------------+---+---------------------------------------------------+
| ##             |   |                                                   |
+----------------+---+---------------------------------------------------+
| ###            |   | Due to the extensive data available in EHRP,      |
|  EHRP Security |   | security restrictions govern the access that each |
|                |   | user has to the system's information. EHRP data   |
|                |   | is controlled through row-level and department    |
|                |   | security. This means that each EHRP user will     |
|                |   | only have access to information in the database   |
|                |   | that pertains to employees within his/her role    |
|                |   | security.                                         |
|                |   |                                                   |
|                |   | Each EHRP user will have access to different EHRP |
|                |   | pages based on his/her security as well. If you   |
|                |   | need to change which employee records you need to |
|                |   | access, contact your Agency Security              |
|                |   | Administrator and inform them of the Admin Codes  |
|                |   | that you need access to. The Security             |
|                |   | Administrator can modify user profiles to allow   |
|                |   | you access to the new Admin Codes, also requiring |
|                |   | that you to update your EHRP Security Form.       |
+----------------+---+---------------------------------------------------+
|                |   |                                                   |
+----------------+---+---------------------------------------------------+
| ##             |   |                                                   |
+----------------+---+---------------------------------------------------+
| ### Roles      |   | Many users who work in the same department have   |
|                |   | identical access to information. For this reason, |
|                |   | roles (or classes) have been created. These roles |
|                |   | allow multiple users to be assigned the same      |
|                |   | level of access without having to individually    |
|                |   | grant users permission to the databases.          |
|                |   |                                                   |
|                |   | Not only does one class contain multiple user     |
|                |   | profiles, but also many user profiles have        |
|                |   | multiple roles. If you need to change your role   |
|                |   | within EHRP (for example, changing from a         |
|                |   | Requestor to a 1^st^ Authorizer), you should seek |
|                |   | supervisor approval and then inform your Agency   |
|                |   | EHRP Security Administrator of the changes that   |
|                |   | are required. The Security Administrator can      |
|                |   | modify your user profile to change the role and   |
|                |   | will require you to update the EHRP Security      |
|                |   | Form.                                             |
+----------------+---+---------------------------------------------------+
|                |   |                                                   |
+----------------+---+---------------------------------------------------+
| ##             |   | In order to enforce EHRP security, the EHRP user  |
| # User Profile |   | profile provided to each EHRP user is based on    |
|                |   | the user's defined role. Access into EHRP         |
|                |   | requires that your user profile and password be   |
|                |   | recognized and accepted by the system. Security   |
|                |   | precautions within EHRP are increasingly          |
|                |   | critical. Once the system recognizes and accepts  |
|                |   | your user profile and password, any transaction   |
|                |   | that you process within EHRP will be connected to |
|                |   | your user profile. Therefore, avoid allowing      |
|                |   | others to enter or process transactions within    |
|                |   | EHRP under your user profile.                     |
+----------------+---+---------------------------------------------------+
| ###            |   |                                                   |
+----------------+---+---------------------------------------------------+
| ###            |   |                                                   |
+----------------+---+---------------------------------------------------+
| ### Passwo     |   | A password and User ID will be provided to you by |
| rd and User ID |   | your Agency EHRP Security Administrator. When     |
|                |   | first logging into EHRP, you will be prompted to  |
|                |   | change your password before gaining access to the |
|                |   | system. When this happens, enter a new password   |
|                |   | in the dialog box.                                |
|                |   |                                                   |
|                |   | Due to system security, you will be prompted to   |
|                |   | change your password every 90 days. Remember that |
|                |   | passwords are case sensitive.                     |
+----------------+---+---------------------------------------------------+
| ###            |   |                                                   |
+----------------+---+---------------------------------------------------+
| ###            |   |                                                   |
+----------------+---+---------------------------------------------------+
| ### Changing   |   | Use the following path to change your password:   |
|  Your Password |   |                                                   |
|                |   | Home\>PeopleTools\>Maintain Security\> My         |
|                |   | Profile, then click Change Password               |
|                |   |                                                   |
|                |   | Enter your current password and your new          |
|                |   | password; then confirm the new password and click |
|                |   | OK.                                               |
|                |   |                                                   |
|                |   | Upon logging in again, you should enter your new  |
|                |   | password. If you forget your password, you should |
|                |   | contact the Agency EHRP Security Administrator,   |
|                |   | who will update your user profile to unlock the   |
|                |   | account and provide a new password.               |
|                |   |                                                   |
|                |   | If you have difficulty with your user ID or       |
|                |   | password, contact your EHRP Help Point of         |
|                |   | Contact.                                          |
+----------------+---+---------------------------------------------------+
|                |   |                                                   |
+----------------+---+---------------------------------------------------+
|                |   |                                                   |
+----------------+---+---------------------------------------------------+
| ### Auto       |   | EHRP automatically shuts down if the system is    |
| matic Shutdown |   | unused for 55 minutes. If this occurs, you simply |
|                |   | need to logon again; however, any work that has   |
|                |   | not been saved will be lost. After 55 minutes of  |
|                |   | inactivity and prior to the automatic shut down,  |
|                |   | a pop-up box will appear providing 60 seconds to  |
|                |   | keep your EHRP screen active.                     |
|                |   |                                                   |
|                |   | It is important to note that you must complete a  |
|                |   | task prior to saving it, since EHRP does not      |
|                |   | allow you to perform tasks in segments.           |
+----------------+---+---------------------------------------------------+
|                |   |                                                   |
+----------------+---+---------------------------------------------------+
|                |   |                                                   |
+----------------+---+---------------------------------------------------+
| ### Job Aid    |   | The following job aid identifies the general      |
|                |   | procedure for logging on and logging off EHRP.    |
+----------------+---+---------------------------------------------------+
|                |   |                                                   |
+----------------+---+---------------------------------------------------+

+---+----------------------------------------+---------+--------------+
| # |                                        |         |              |
| # |                                        |         |              |
| # |                                        |         |              |
| # |                                        |         |              |
|   |                                        |         |              |
| P |                                        |         |              |
| r |                                        |         |              |
| o |                                        |         |              |
| c |                                        |         |              |
| e |                                        |         |              |
| d |                                        |         |              |
| u |                                        |         |              |
| r |                                        |         |              |
| e |                                        |         |              |
| : |                                        |         |              |
|   |                                        |         |              |
| L |                                        |         |              |
| o |                                        |         |              |
| g |                                        |         |              |
| o |                                        |         |              |
| n |                                        |         |              |
|   |                                        |         |              |
| t |                                        |         |              |
| o |                                        |         |              |
|   |                                        |         |              |
| E |                                        |         |              |
| H |                                        |         |              |
| R |                                        |         |              |
| P |                                        |         |              |
+===+========================================+=========+==============+
| # | ##### Action                           | #####   | ####         |
| # |                                        |  Result | # Data Entry |
| # |                                        |         |              |
| # |                                        |         |              |
| # |                                        |         |              |
|   |                                        |         |              |
| S |                                        |         |              |
| t |                                        |         |              |
| e |                                        |         |              |
| p |                                        |         |              |
+---+----------------------------------------+---------+--------------+
| 1 | Enter the EHRP URL in the Internet     | The     | Type:        |
|   | browser window's address box.          | EHRP    | https://www. |
|   |                                        | Sign In | ehrp.psc.gov |
|   | Note: This link can be saved as a      | window  |              |
|   | Favorite by clicking Favorites/Add in  | a       |              |
|   | your browser. You can also create a    | ppears. |              |
|   | shortcut on your desktop by clicking   |         |              |
|   | File/Send/Shortcut to Desktop.         |         |              |
+---+----------------------------------------+---------+--------------+
| 2 | Enter your EHRP User ID.               | The     | User ID: See |
|   |                                        | EHRP    | Monitor Tag  |
|   | Enter your EHRP Password.              | main    | for User ID  |
|   |                                        | menu    |              |
|   | Click on the Sign In button.           | a       | Password:    |
|   |                                        | ppears. | See Monitor  |
|   | Note: If you have difficulty with your |         | Tag for      |
|   | user ID or password, contact your EHRP |         | Password.    |
|   | Help PoC (Point of Contact).           |         |              |
+---+----------------------------------------+---------+--------------+

#### 

+---+----------------------------------------+---------+--------------+
| # |                                        |         |              |
| # |                                        |         |              |
| # |                                        |         |              |
| # |                                        |         |              |
|   |                                        |         |              |
| P |                                        |         |              |
| r |                                        |         |              |
| o |                                        |         |              |
| c |                                        |         |              |
| e |                                        |         |              |
| d |                                        |         |              |
| u |                                        |         |              |
| r |                                        |         |              |
| e |                                        |         |              |
| : |                                        |         |              |
|   |                                        |         |              |
| L |                                        |         |              |
| o |                                        |         |              |
| g |                                        |         |              |
| o |                                        |         |              |
| f |                                        |         |              |
| f |                                        |         |              |
|   |                                        |         |              |
| E |                                        |         |              |
| H |                                        |         |              |
| R |                                        |         |              |
| P |                                        |         |              |
+===+========================================+=========+==============+
| # | ##### Action                           | #####   | ####         |
| # |                                        |  Result | # Data Entry |
| # |                                        |         |              |
| # |                                        |         |              |
| # |                                        |         |              |
|   |                                        |         |              |
| S |                                        |         |              |
| t |                                        |         |              |
| e |                                        |         |              |
| p |                                        |         |              |
+---+----------------------------------------+---------+--------------+
| 1 | Click on either Save or Cancel to      | The     |              |
|   | close each EHRP window.                | EHRP    |              |
|   |                                        | main    |              |
|   | Note: If you click cancel, or simply   | menu    |              |
|   | back up to get out of a screen, all    | a       |              |
|   | data entered will be lost.             | ppears. |              |
+---+----------------------------------------+---------+--------------+
| 2 | Click on the Sign Out button.          |         |              |
+---+----------------------------------------+---------+--------------+

+-----------------------------------------------------------------------+
| ### Student Notes:                                                    |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+

#  

# Navigating in EHRP

+----------------+---+---+---+-----------------------------------------------+
| ##             |   |   |   |                                               |
+----------------+---+---+---+-----------------------------------------------+
| ### Nav        |   |   | K |                                               |
| igational Tips |   |   | e |                                               |
|                |   |   | e |                                               |
|                |   |   | p |                                               |
|                |   |   | t |                                               |
|                |   |   | h |                                               |
|                |   |   | e |                                               |
|                |   |   | f |                                               |
|                |   |   | o |                                               |
|                |   |   | l |                                               |
|                |   |   | l |                                               |
|                |   |   | o |                                               |
|                |   |   | w |                                               |
|                |   |   | i |                                               |
|                |   |   | n |                                               |
|                |   |   | g |                                               |
|                |   |   | p |                                               |
|                |   |   | o |                                               |
|                |   |   | i |                                               |
|                |   |   | n |                                               |
|                |   |   | t |                                               |
|                |   |   | s |                                               |
|                |   |   | i |                                               |
|                |   |   | n |                                               |
|                |   |   | m |                                               |
|                |   |   | i |                                               |
|                |   |   | n |                                               |
|                |   |   | d |                                               |
|                |   |   | a |                                               |
|                |   |   | s |                                               |
|                |   |   | y |                                               |
|                |   |   | o |                                               |
|                |   |   | u |                                               |
|                |   |   | w |                                               |
|                |   |   | o |                                               |
|                |   |   | r |                                               |
|                |   |   | k |                                               |
|                |   |   | w |                                               |
|                |   |   | i |                                               |
|                |   |   | t |                                               |
|                |   |   | h |                                               |
|                |   |   | t |                                               |
|                |   |   | h |                                               |
|                |   |   | e |                                               |
|                |   |   | E |                                               |
|                |   |   | H |                                               |
|                |   |   | R |                                               |
|                |   |   | P |                                               |
|                |   |   | s |                                               |
|                |   |   | y |                                               |
|                |   |   | s |                                               |
|                |   |   | t |                                               |
|                |   |   | e |                                               |
|                |   |   | m |                                               |
|                |   |   | : |                                               |
+----------------+---+---+---+-----------------------------------------------+
|                |   |   | ! | When you are accessing a field in EHRP that   |
|                |   |   | [ | requires data entry (such as the Business     |
|                |   |   | ] | Unit field), see if this button appears next  |
|                |   |   | ( | to the field. If the button is available,     |
|                |   |   | m | clicking it will open a window containing a   |
|                |   |   | e | list of possible entry options for the field. |
|                |   |   | d |                                               |
|                |   |   | i |                                               |
|                |   |   | a |                                               |
|                |   |   | / |                                               |
|                |   |   | i |                                               |
|                |   |   | m |                                               |
|                |   |   | a |                                               |
|                |   |   | g |                                               |
|                |   |   | e |                                               |
|                |   |   | 5 |                                               |
|                |   |   | . |                                               |
|                |   |   | j |                                               |
|                |   |   | p |                                               |
|                |   |   | e |                                               |
|                |   |   | g |                                               |
|                |   |   | ) |                                               |
|                |   |   | { |                                               |
|                |   |   | w |                                               |
|                |   |   | i |                                               |
|                |   |   | d |                                               |
|                |   |   | t |                                               |
|                |   |   | h |                                               |
|                |   |   | = |                                               |
|                |   |   | " |                                               |
|                |   |   | 0 |                                               |
|                |   |   | . |                                               |
|                |   |   | 2 |                                               |
|                |   |   | 0 |                                               |
|                |   |   | 8 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 4 |                                               |
|                |   |   | i |                                               |
|                |   |   | n |                                               |
|                |   |   | " |                                               |
|                |   |   | h |                                               |
|                |   |   | e |                                               |
|                |   |   | i |                                               |
|                |   |   | g |                                               |
|                |   |   | h |                                               |
|                |   |   | t |                                               |
|                |   |   | = |                                               |
|                |   |   | " |                                               |
|                |   |   | 0 |                                               |
|                |   |   | . |                                               |
|                |   |   | 2 |                                               |
|                |   |   | 0 |                                               |
|                |   |   | 8 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 4 |                                               |
|                |   |   | i |                                               |
|                |   |   | n |                                               |
|                |   |   | " |                                               |
|                |   |   | } |                                               |
+----------------+---+---+---+-----------------------------------------------+
|                |   |   |   |                                               |
+----------------+---+---+---+-----------------------------------------------+
|                |   |   | ! | When you are accessing a date field in EHRP   |
|                |   |   | [ | (for example, the Effective Date field), this |
|                |   |   | ] | button appears next to the field. Clicking    |
|                |   |   | ( | this button will open a pop-up calendar for   |
|                |   |   | m | your reference. To select a specific date as  |
|                |   |   | e | the field entry, click on the date on the     |
|                |   |   | d | pop-up calendar.                              |
|                |   |   | i |                                               |
|                |   |   | a |                                               |
|                |   |   | / |                                               |
|                |   |   | i |                                               |
|                |   |   | m |                                               |
|                |   |   | a |                                               |
|                |   |   | g |                                               |
|                |   |   | e |                                               |
|                |   |   | 6 |                                               |
|                |   |   | . |                                               |
|                |   |   | j |                                               |
|                |   |   | p |                                               |
|                |   |   | e |                                               |
|                |   |   | g |                                               |
|                |   |   | ) |                                               |
|                |   |   | { |                                               |
|                |   |   | w |                                               |
|                |   |   | i |                                               |
|                |   |   | d |                                               |
|                |   |   | t |                                               |
|                |   |   | h |                                               |
|                |   |   | = |                                               |
|                |   |   | " |                                               |
|                |   |   | 0 |                                               |
|                |   |   | . |                                               |
|                |   |   | 2 |                                               |
|                |   |   | 0 |                                               |
|                |   |   | 8 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 4 |                                               |
|                |   |   | i |                                               |
|                |   |   | n |                                               |
|                |   |   | " |                                               |
|                |   |   | h |                                               |
|                |   |   | e |                                               |
|                |   |   | i |                                               |
|                |   |   | g |                                               |
|                |   |   | h |                                               |
|                |   |   | t |                                               |
|                |   |   | = |                                               |
|                |   |   | " |                                               |
|                |   |   | 0 |                                               |
|                |   |   | . |                                               |
|                |   |   | 2 |                                               |
|                |   |   | 0 |                                               |
|                |   |   | 8 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 4 |                                               |
|                |   |   | i |                                               |
|                |   |   | n |                                               |
|                |   |   | " |                                               |
|                |   |   | } |                                               |
+----------------+---+---+---+-----------------------------------------------+
|                |   |   |   |                                               |
+----------------+---+---+---+-----------------------------------------------+
|                |   |   | ! | When you are accessing a field in EHRP that   |
|                |   |   | [ | requires data entry (such as the Status       |
|                |   |   | ] | field), see if this button appears next to    |
|                |   |   | ( | the field. If the button is available,        |
|                |   |   | m | clicking it will display a drop down list     |
|                |   |   | e | containing a list of possible entry options   |
|                |   |   | d | for the field.                                |
|                |   |   | i |                                               |
|                |   |   | a |                                               |
|                |   |   | / |                                               |
|                |   |   | i |                                               |
|                |   |   | m |                                               |
|                |   |   | a |                                               |
|                |   |   | g |                                               |
|                |   |   | e |                                               |
|                |   |   | 7 |                                               |
|                |   |   | . |                                               |
|                |   |   | j |                                               |
|                |   |   | p |                                               |
|                |   |   | e |                                               |
|                |   |   | g |                                               |
|                |   |   | ) |                                               |
|                |   |   | { |                                               |
|                |   |   | w |                                               |
|                |   |   | i |                                               |
|                |   |   | d |                                               |
|                |   |   | t |                                               |
|                |   |   | h |                                               |
|                |   |   | = |                                               |
|                |   |   | " |                                               |
|                |   |   | 0 |                                               |
|                |   |   | . |                                               |
|                |   |   | 1 |                                               |
|                |   |   | 9 |                                               |
|                |   |   | 7 |                                               |
|                |   |   | 9 |                                               |
|                |   |   | 1 |                                               |
|                |   |   | 6 |                                               |
|                |   |   | 6 |                                               |
|                |   |   | 6 |                                               |
|                |   |   | 6 |                                               |
|                |   |   | 6 |                                               |
|                |   |   | 6 |                                               |
|                |   |   | 6 |                                               |
|                |   |   | 6 |                                               |
|                |   |   | 6 |                                               |
|                |   |   | 6 |                                               |
|                |   |   | 6 |                                               |
|                |   |   | 6 |                                               |
|                |   |   | i |                                               |
|                |   |   | n |                                               |
|                |   |   | " |                                               |
|                |   |   | h |                                               |
|                |   |   | e |                                               |
|                |   |   | i |                                               |
|                |   |   | g |                                               |
|                |   |   | h |                                               |
|                |   |   | t |                                               |
|                |   |   | = |                                               |
|                |   |   | " |                                               |
|                |   |   | 0 |                                               |
|                |   |   | . |                                               |
|                |   |   | 2 |                                               |
|                |   |   | 1 |                                               |
|                |   |   | 8 |                                               |
|                |   |   | 7 |                                               |
|                |   |   | 5 |                                               |
|                |   |   | i |                                               |
|                |   |   | n |                                               |
|                |   |   | " |                                               |
|                |   |   | } |                                               |
+----------------+---+---+---+-----------------------------------------------+
|                |   |   |   |                                               |
+----------------+---+---+---+-----------------------------------------------+
|                |   |   | ! |                                               |
|                |   |   | [ |                                               |
|                |   |   | ] |                                               |
|                |   |   | ( |                                               |
|                |   |   | m |                                               |
|                |   |   | e |                                               |
|                |   |   | d |                                               |
|                |   |   | i |                                               |
|                |   |   | a |                                               |
|                |   |   | / |                                               |
|                |   |   | i |                                               |
|                |   |   | m |                                               |
|                |   |   | a |                                               |
|                |   |   | g |                                               |
|                |   |   | e |                                               |
|                |   |   | 8 |                                               |
|                |   |   | . |                                               |
|                |   |   | p |                                               |
|                |   |   | n |                                               |
|                |   |   | g |                                               |
|                |   |   | ) |                                               |
|                |   |   | { |                                               |
|                |   |   | w |                                               |
|                |   |   | i |                                               |
|                |   |   | d |                                               |
|                |   |   | t |                                               |
|                |   |   | h |                                               |
|                |   |   | = |                                               |
|                |   |   | " |                                               |
|                |   |   | 3 |                                               |
|                |   |   | . |                                               |
|                |   |   | 7 |                                               |
|                |   |   | 7 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 6 |                                               |
|                |   |   | 1 |                                               |
|                |   |   | 1 |                                               |
|                |   |   | 1 |                                               |
|                |   |   | 1 |                                               |
|                |   |   | 1 |                                               |
|                |   |   | 1 |                                               |
|                |   |   | 1 |                                               |
|                |   |   | 1 |                                               |
|                |   |   | 1 |                                               |
|                |   |   | 1 |                                               |
|                |   |   | 1 |                                               |
|                |   |   | 2 |                                               |
|                |   |   | i |                                               |
|                |   |   | n |                                               |
|                |   |   | " |                                               |
|                |   |   | h |                                               |
|                |   |   | e |                                               |
|                |   |   | i |                                               |
|                |   |   | g |                                               |
|                |   |   | h |                                               |
|                |   |   | t |                                               |
|                |   |   | = |                                               |
|                |   |   | " |                                               |
|                |   |   | 2 |                                               |
|                |   |   | . |                                               |
|                |   |   | 7 |                                               |
|                |   |   | 2 |                                               |
|                |   |   | 6 |                                               |
|                |   |   | 3 |                                               |
|                |   |   | 8 |                                               |
|                |   |   | 8 |                                               |
|                |   |   | 8 |                                               |
|                |   |   | 8 |                                               |
|                |   |   | 8 |                                               |
|                |   |   | 8 |                                               |
|                |   |   | 8 |                                               |
|                |   |   | 8 |                                               |
|                |   |   | 8 |                                               |
|                |   |   | 8 |                                               |
|                |   |   | 8 |                                               |
|                |   |   | 8 |                                               |
|                |   |   | i |                                               |
|                |   |   | n |                                               |
|                |   |   | " |                                               |
|                |   |   | } |                                               |
+----------------+---+---+---+-----------------------------------------------+
|                |   |   |   |                                               |
+----------------+---+---+---+-----------------------------------------------+

+-------------+---+------------------------------------------------------+---+
| ##          |   |                                                      |   |
+-------------+---+------------------------------------------------------+---+
| ### M       |   | When you logon to EHRP, you are provided with a menu |   |
| enu Options |   | that displays a list of options for navigating       |   |
|             |   | through the database. Menus allow users to choose    |   |
|             |   | the pages they wish to use and give access to        |   |
|             |   | various features available for each page.            |   |
|             |   |                                                      |   |
|             |   | High-level menu items that are available on most     |   |
|             |   | pages include the following:                         |   |
+-------------+---+------------------------------------------------------+---+
|             |   |                                                      |   |
+-------------+---+------------------------------------------------------+---+

+-------------------+--------------------------------------------------+
| ### Menu Option   | ### Purpose                                      |
+-------------------+--------------------------------------------------+
| ### Use           | Allows users to complete a business task, such   |
|                   | as requesting a promotion.                       |
+-------------------+--------------------------------------------------+
| ### Set Up        | Provides access to relevant setup tables. Setup  |
|                   | tables contain valid values (such as award type) |
|                   | for EHRP users. EHRP users see the setup values  |
|                   | via drop down lists.                             |
+-------------------+--------------------------------------------------+
| ### Process       | Allows a user to execute related processes and   |
|                   | view EHRP automated processes.                   |
+-------------------+--------------------------------------------------+
| ### Inquire       | Allows users to view relevant, display-only      |
|                   | pages that provide key information to authorized |
|                   | personnel.                                       |
+-------------------+--------------------------------------------------+
| ### Report        | Allows users to print and generate reports.      |
+-------------------+--------------------------------------------------+

+-----------------+---+--------------------------------------------------+
| ##              |   | Because your role determines your access to      |
|                 |   | pages, you may be able to access only a limited  |
|                 |   | number of pages. If you feel you need to access  |
|                 |   | additional pages, contact your designated Help   |
|                 |   | PoC.                                             |
+-----------------+---+--------------------------------------------------+
| ##              |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ##              |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ##              |   | A page is the image that appears after selecting |
| # Pages in EHRP |   | options from the menu list, such as Administer   |
|                 |   | Workforce \>Administer Workforce (USF) Use       |
|                 |   | \>Hire. On this page, you would process a new    |
|                 |   | hire transaction. Pages provide the means        |
|                 |   | through which data is entered into the system    |
|                 |   | and allow users to view this information.        |
+-----------------+---+--------------------------------------------------+
| ###             |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ###             |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ###             |   | A path to a page refers to the steps you use to  |
|  Paths to Pages |   | access the page. For example, Home \> Administer |
|                 |   | Workforce \> Administer Workforce (USF) \> Use   |
|                 |   | \> Hire is the path used to access the Hire page |
|                 |   | group.                                           |
+-----------------+---+--------------------------------------------------+
|                 |   |                                                  |
+-----------------+---+--------------------------------------------------+
|                 |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ### Page Groups |   | Page groups or components are used to organize   |
|                 |   | pages in a logical fashion. A particular topic   |
|                 |   | may contain too much information to be displayed |
|                 |   | on one page, and therefore it requires multiple  |
|                 |   | pages to be grouped together. Once you finish    |
|                 |   | entering data on one page, click the folder tab  |
|                 |   | of the next page to open it. You can also click  |
|                 |   | the hyperlinks on the page to access sub-pages   |
|                 |   | in the group.                                    |
+-----------------+---+--------------------------------------------------+
| ###             |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ###             |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ### Hyperlinks  |   | In addition to fields on a page, sometimes there |
|                 |   | are other objects that do not display            |
|                 |   | information or allow the user to enter           |
|                 |   | information into them. These objects are known   |
|                 |   | as hyperlinks.                                   |
|                 |   |                                                  |
|                 |   | Hyperlinks are used as a way of accessing        |
|                 |   | another page. For example, clicking the Address  |
|                 |   | Information hyperlink pulls up a page with       |
|                 |   | fields that enables address data to be entered   |
|                 |   | or viewed. At times, it is beneficial to use     |
|                 |   | hyperlinks rather than simply displaying all the |
|                 |   | information on the page, because it alleviates   |
|                 |   | congestion of fields and keeps data that is not  |
|                 |   | frequently referenced out of sight.              |
+-----------------+---+--------------------------------------------------+
| ###             |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ###             |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ### New Windows |   | It is possible to have more than one window of   |
|                 |   | EHRP open at one time. This can be useful when   |
|                 |   | you need to switch between two pages. Once you   |
|                 |   | access the first window you need, you can access |
|                 |   | the second window by clicking the New Window     |
|                 |   | hyperlink located in the top right corner of the |
|                 |   | page.                                            |
|                 |   |                                                  |
|                 |   | At this point, you have the same menu items      |
|                 |   | available that you did when you selected the     |
|                 |   | first window. Be sure to save your work in both  |
|                 |   | open windows.                                    |
+-----------------+---+--------------------------------------------------+
| ###             |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ###             |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ### Fields      |   | Fields, sometimes referred to as controls, are   |
|                 |   | single items of information displayed on pages.  |
|                 |   | A field may be represented in various ways, such |
|                 |   | as a text box, checkbox, radio button, etc., but |
|                 |   | it is still one piece of information.            |
+-----------------+---+--------------------------------------------------+
| ###             |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ### V           |   | Often users add or edit data in fields by        |
| iew-Only Fields |   | entering values or selecting a choice from a     |
|                 |   | list. However, there are times when users may    |
|                 |   | only be allowed to view the information in a     |
|                 |   | field, not modify it. These view-only fields are |
|                 |   | displayed differently. They appear gray rather   |
|                 |   | than dark, and it is impossible to alter their   |
|                 |   | values.                                          |
+-----------------+---+--------------------------------------------------+
| ###             |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ###             |   | Users will also notice that it is common for     |
|  Default Fields |   | some information to default on the page, whether |
|                 |   | or not the field is view-only. On many occasions |
|                 |   | the information needed in a field is repetitive  |
|                 |   | from session to session or may be related to     |
|                 |   | another field that has been previously entered.  |
|                 |   |                                                  |
|                 |   | To make data entry more efficient, these fields  |
|                 |   | have been populated. For example, it is often    |
|                 |   | necessary to enter the current date. Therefore   |
|                 |   | the field could be designed to retrieve the      |
|                 |   | current date from the computer\'s internal       |
|                 |   | calendar.                                        |
+-----------------+---+--------------------------------------------------+
| ###             |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ###             |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ### Dat         |   | Some fields require a specific format when data  |
| a Entry Formats |   | is entered. Two of those fields are:             |
|                 |   |                                                  |
|                 |   | -   Date fields, and                             |
|                 |   |                                                  |
|                 |   | -   Social Security Number fields.               |
+-----------------+---+--------------------------------------------------+
| ###             |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ### Dates       |   | Users should enter dates in the eight-character  |
|                 |   | MMDDYYYY format, without slashes. For example,   |
|                 |   | if the date April 2, 2001 must be entered,       |
|                 |   | simply type \"04022001\". EHRP will then format  |
|                 |   | the date to display 04/02/2001. However, if you  |
|                 |   | type 4/2/01, EHRP will automatically reformat    |
|                 |   | the date to display 04/02/2001.                  |
|                 |   |                                                  |
|                 |   | If you choose to enter shorter dates, slashes    |
|                 |   | must be used. PeopleSoft determines whether the  |
|                 |   | century is 1900 or 2000 based on the last two    |
|                 |   | digits of the year. If the last two digits of    |
|                 |   | the year are 50 or less, then 2000 is the        |
|                 |   | century; if the last two digits of the year are  |
|                 |   | greater than 50, then 1900 is the century. For   |
|                 |   | example, if you enter 4/2/76, then 04/02/1976    |
|                 |   | displays. If you enter 04/02/12, then 04/02/2012 |
|                 |   | displays.                                        |
+-----------------+---+--------------------------------------------------+
| ###             |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ### Social S    |   | The format for entering a person\'s Social       |
| ecurity Numbers |   | Security Number is \######### (the nine digits   |
|                 |   | of the number without dashes). Once the user     |
|                 |   | tabs out of the field, EHRP formats the number   |
|                 |   | to read ###‑##‑####.                             |
|                 |   |                                                  |
|                 |   | It is imperative that you check your entries for |
|                 |   | errors before saving. Once data is entered into  |
|                 |   | EHRP, it becomes part of an employee\'s record   |
|                 |   | and a correction action may be required to alter |
|                 |   | any information.                                 |
+-----------------+---+--------------------------------------------------+
| ###             |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ###             |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ### Searches    |   | A field or a combination of fields distinctively |
|                 |   | identifies every table in the EHRP database. For |
|                 |   | example, the EmplID 00000067 uniquely identifies |
|                 |   | a particular employee. EHRP provides search      |
|                 |   | dialog boxes that are used to search for data    |
|                 |   | when you want to display a page. The fields that |
|                 |   | uniquely identify your data are called keys.     |
|                 |   |                                                  |
|                 |   | To display a page, enter the key data values to  |
|                 |   | search by on the search page, so that the system |
|                 |   | can retrieve the correct row of data. For        |
|                 |   | example, when navigating to the Personal Data    |
|                 |   | page, the Find an Existing Value dialog box      |
|                 |   | appears. Enter the values to perform your        |
|                 |   | search, such as EmplID, Empl Rcd Nbr, Name, or   |
|                 |   | Last Name.                                       |
+-----------------+---+--------------------------------------------------+
| ###             |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ###             |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ### Lookup      |   | If you are unsure which value to enter in a      |
|                 |   | field, there may be a Lookup to assist you. You  |
|                 |   | can search for available values by clicking the  |
|                 |   | icon next to a particular field                  |
|                 |   | (![](                                            |
|                 |   | media/image7.jpeg){width="0.19791666666666666in" |
|                 |   | height="0.21875in"} or                           |
|                 |   | ![](                                             |
|                 |   | media/image5.jpeg){width="0.20833333333333334in" |
|                 |   | height="0.20833333333333334in"}). Once you click |
|                 |   | the icon, a Lookup page appears, prompting you   |
|                 |   | to enter search criteria.                        |
|                 |   |                                                  |
|                 |   | For example, if you click the icon next to the   |
|                 |   | Department field, you can lookup existing        |
|                 |   | departments to locate the correct entry. When    |
|                 |   | the Lookup Department dialog box appears, click  |
|                 |   | to see a list of all valid departments.          |
|                 |   |                                                  |
|                 |   | You can also type the full or partial department |
|                 |   | name in the Description field to find the value  |
|                 |   | you need. If a value that you need is not on the |
|                 |   | table, you should contact the designated Help    |
|                 |   | PoC.                                             |
+-----------------+---+--------------------------------------------------+
| ###             |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ###             |   |                                                  |
+-----------------+---+--------------------------------------------------+
| ### Cal         |   | When a field prompts a user to enter a date, the |
| endar Function  |   | date may be entered by typing a date or          |
|                 |   | selecting a date from a calendar.                |
|                 |   |                                                  |
|                 |   | To access the calendar, click the                |
|                 |   | ![](                                             |
|                 |   | media/image6.jpeg){width="0.20833333333333334in" |
|                 |   | height="0.20833333333333334in"} icon, and a      |
|                 |   | calendar will pop up. Alternatively, you can     |
|                 |   | press Alt+5 while in the field containing the    |
|                 |   | calendar prompt to open the calendar.            |
|                 |   |                                                  |
|                 |   | The calendar highlights the current date.        |
|                 |   | Clicking a different number within the month     |
|                 |   | changes the highlighted date. As soon as the     |
|                 |   | date is clicked, it is entered into the field;   |
|                 |   | the month and year may be changed with the       |
|                 |   | mouse.                                           |
+-----------------+---+--------------------------------------------------+
|                 |   |                                                  |
+-----------------+---+--------------------------------------------------+

+---------------+---+-----------------------------------------------------+
| ##            |   |                                                     |
+---------------+---+-----------------------------------------------------+
| ### ![]       | [ | This icon indicates that there is a link that the   |
| (media/image3 | ] | user needs to click on where information specific   |
| .png){width=" | { | to Federal government requirements must be verified |
| 0.375in" heig | . | of entered.  These icons appear on the Job Code     |
| ht="0.15625in | m | Table and the Position Data pages.  Information     |
| "} US Federal | a | entered on these links include POI, Sub-Agency, LEO |
|               | r | Indicator, etc., and are critical to the validity   |
|               | k | of position and employee pay information.           |
|               | } |                                                     |
+---------------+---+-----------------------------------------------------+
| ### []{.mark} | [ | []{.mark}                                           |
|               | ] |                                                     |
|               | { |                                                     |
|               | . |                                                     |
|               | m |                                                     |
|               | a |                                                     |
|               | r |                                                     |
|               | k |                                                     |
|               | } |                                                     |
+---------------+---+-----------------------------------------------------+
| ### []{.mark} | [ | []{.mark}                                           |
|               | ] |                                                     |
|               | { |                                                     |
|               | . |                                                     |
|               | m |                                                     |
|               | a |                                                     |
|               | r |                                                     |
|               | k |                                                     |
|               | } |                                                     |
+---------------+---+-----------------------------------------------------+
| ### E         | [ | In an attempt to improve the validity of data in    |
| rror Messages | ] | EHRP, many system edits have been added to those    |
|               | { | delivered with the PeopleSoft Application that EHRP |
|               | . | is built on.  These edits are based on              |
|               | m | relationships between a variety of data elements,   |
|               | a | e.g., work schedule and hours worked.  If the user  |
|               | r | receives an ERROR message, the user will not be     |
|               | k | allowed to proceed until the error has been         |
|               | } | reconciled.  Often the field in error will be       |
|               |   | highlighted in red.                                 |
+---------------+---+-----------------------------------------------------+
| ### []{.mark} | [ | []{.mark}                                           |
|               | ] |                                                     |
|               | { |                                                     |
|               | . |                                                     |
|               | m |                                                     |
|               | a |                                                     |
|               | r |                                                     |
|               | k |                                                     |
|               | } |                                                     |
+---------------+---+-----------------------------------------------------+
| ### []{.mark} | [ | []{.mark}                                           |
|               | ] |                                                     |
|               | { |                                                     |
|               | . |                                                     |
|               | m |                                                     |
|               | a |                                                     |
|               | r |                                                     |
|               | k |                                                     |
|               | } |                                                     |
+---------------+---+-----------------------------------------------------+
| ###           | [ | A Warning Message indicates that the relationship   |
| Warning Messa | ] | between fields or data is inconsistent with normal  |
| ges []{.mark} | { | practices.  However, as there may be exceptions     |
|               | . | that will allow this condition to exist, the system |
|               | m | will allow the user to proceed without making any   |
|               | a | change.                                             |
|               | r |                                                     |
|               | k | Example: The user hires a Committee Member who is   |
|               | } | not receiving any compensation. The system will     |
|               |   | display a warning when the user tries to proceed to |
|               |   | the next page or save the action that the           |
|               |   | employee's salary is \"0\".  The user would then    |
|               |   | need to determine if this is correct or not. If the |
|               |   | employee is not to receive compensation, the user   |
|               |   | can then proceed and would be allowed to save the   |
|               |   | hire action.                                        |
+---------------+---+-----------------------------------------------------+
|               |   |                                                     |
+---------------+---+-----------------------------------------------------+

#  Major Human Resource (HR) Functions 

+-----------------+---+-------------------------------------------------+
| ###             |   |                                                 |
+-----------------+---+-------------------------------------------------+
| ##              |   | The major functions of HHS Human Resources      |
| # Major HR Pers |   | personnel are defined by the Office of          |
| onnel Functions |   | Personnel Management's (OPM's) rules for        |
|                 |   | processing, enacted through the EHRP system.    |
|                 |   | The major functions of Human Resource personnel |
|                 |   | through EHRP are as follows:                    |
+-----------------+---+-------------------------------------------------+
| ###             |   |                                                 |
+-----------------+---+-------------------------------------------------+
| #               |   | Processing all appointments and accessions,     |
| ## Appointments |   | including:                                      |
|  and Accessions |   |                                                 |
|                 |   | Career conditional appointments,                |
|                 |   |                                                 |
|                 |   | Transfers,                                      |
|                 |   |                                                 |
|                 |   | Rehires,                                        |
|                 |   |                                                 |
|                 |   | Changes in appointing office/rehire in          |
|                 |   | different OpDiv,                                |
|                 |   |                                                 |
|                 |   | Concurrent hires, and                           |
|                 |   |                                                 |
|                 |   | Others                                          |
+-----------------+---+-------------------------------------------------+
| ### Au          |   | Review of all automatic actions, ensuring that  |
| tomatic Actions |   | information regarding these actions is current  |
|                 |   | or that the Not-To-Exceed date has been         |
|                 |   | extended.                                       |
+-----------------+---+-------------------------------------------------+
| ### Establishin |   | Establishment of base benefits, including       |
| g Base Benefits |   | determining what benefits the employee is       |
|                 |   | eligible for and setting up those benefits in   |
|                 |   | EHRP.                                           |
+-----------------+---+-------------------------------------------------+
| ###             |   | Cancellation and correction of employee records |
|  Cancellations  |   | (since HR personnel are the only users who can  |
| and Corrections |   | make official cancellations and corrections in  |
|                 |   | EHRP).                                          |
+-----------------+---+-------------------------------------------------+
| ### Conversions |   | Conversions of employees from one appointment   |
|                 |   | to another.                                     |
+-----------------+---+-------------------------------------------------+
| #               |   | Mask actions, which are the requesting and      |
| ## Mask Actions |   | processing of a single action that impacts a    |
|                 |   | large number of employees (such as in the case  |
|                 |   | of an organizational realignment).              |
+-----------------+---+-------------------------------------------------+
| ### Pay Actions |   | Processing all actions that set employees' pay, |
|                 |   | including pay changes and pay entitlements.     |
+-----------------+---+-------------------------------------------------+
| ### Pay         |   | Placing employees in a no-pay or non-daily      |
|  Status Changes |   | status, as well as return to status as          |
|                 |   | appropriate.                                    |
+-----------------+---+-------------------------------------------------+
| ### P           |   | Processing of all position changes including    |
| osition Changes |   | Reassignment, Promotion, Change to Lower Grade, |
|                 |   | etc.                                            |
+-----------------+---+-------------------------------------------------+

#  HR Functions in EHRP

+----------------+---+---------------------------------------------------+---+
| ##             |   |                                                   |   |
+----------------+---+---------------------------------------------------+---+
| ### Au         |   | In EHRP, there are six automated functions, which |   |
| tomated HR Fun |   | require manual review each pay period. These are  |   |
| ctions in EHRP |   | probation terminations, within grade increases,   |   |
|                |   | tenure conversions, Physician Special Pays        |   |
|                |   | (PSPs), Physician Comparability Allowances        |   |
|                |   | (PCAs), and Automatic Terminations..              |   |
|                |   |                                                   |   |
|                |   | The following table provides a description of     |   |
|                |   | each action, recommendations for review, and the  |   |
|                |   | consequences automatically invoked by the system  |   |
|                |   | if no manual action is taken.                     |   |
+----------------+---+---------------------------------------------------+---+
| ##             |   |                                                   |   |
+----------------+---+---------------------------------------------------+---+

+------------+----------------+--------------------+------------------+
| Automatic  |                |                    |                  |
| HR         |                |                    |                  |
| Functions  |                |                    |                  |
| in EHRP    |                |                    |                  |
+============+================+====================+==================+
| ##         | #              | #                  | ### Notes        |
| # Function | ## Description | ## Recommendations |                  |
+------------+----------------+--------------------+------------------+
| Probation  | Identifies     | It is recommended  | If no action is  |
| T          | employees who  | that notifications | taken, the       |
| ermination | will reach     | be reviewed at     | system will      |
|            | their          | least once per pay | terminate the    |
|            | probation      | period.            | probationary     |
|            | termination    |                    | period.          |
|            | date within 60 |                    |                  |
|            | days.          |                    | To extend the    |
|            |                |                    | probationary     |
|            |                |                    | period, a        |
|            |                |                    | personnel action |
|            |                |                    | must be          |
|            |                |                    | requested.       |
+------------+----------------+--------------------+------------------+
| Within     | Identifies     | It is recommended  | If no action is  |
| Grade      | employees who  | that notifications | taken, the       |
| Increase   | will reach     | be reviewed at     | system will      |
| (WGI)      | their          | least once per pay | process the      |
|            | probation      | period.            | increase.        |
|            | termination    |                    |                  |
|            | date within 60 |                    | To deny the WGI, |
|            | days.          |                    | a personnel      |
|            |                |                    | action must be   |
|            |                |                    | requested.       |
+------------+----------------+--------------------+------------------+
| Tenure     | Identifies     | It is recommended  | If no action is  |
| Conversion | employees who  | that notifications | taken, the       |
|            | are eligible   | be reviewed at     | system will      |
|            | to change      | least once per pay | process the      |
|            | tenure from    | period.            | conversion.      |
|            | 2/Conditional  |                    |                  |
|            | to             |                    | To deny the      |
|            | 1/Permanent.   |                    | tenure           |
|            |                |                    | conversion, a    |
|            |                |                    | personnel action |
|            |                |                    | must be          |
|            |                |                    | requested.       |
+------------+----------------+--------------------+------------------+
| Physician  | Identifies     | It is recommended  | If no action is  |
| Special    | employees with | that PSPs be       | taken, the       |
| Pay (PSPs) | whom HR has    | reviewed at least  | system will      |
|            | established a  | once per pay       | terminate the    |
|            | service        | period.            | employee's       |
|            | agreement.     |                    | service          |
|            |                |                    | agreement on the |
|            |                |                    | Not-to-Exceed    |
|            |                |                    | date in the      |
|            |                |                    | service          |
|            |                |                    | agreement.       |
|            |                |                    |                  |
|            |                |                    | To extend the    |
|            |                |                    | service          |
|            |                |                    | agreement, a     |
|            |                |                    | personnel action |
|            |                |                    | is required      |
|            |                |                    | which documents  |
|            |                |                    | the extension of |
|            |                |                    | the service      |
|            |                |                    | agreement.       |
+------------+----------------+--------------------+------------------+
| Physician  | Identifies     | It is recommended  | If no action is  |
| Com        | employees with | that PCAs be       | taken, the       |
| parability | whom HR has    | reviewed at least  | system will      |
| Allowance  | established a  | once per pay       | terminate the    |
| (PCA)      | service        | period.            | employee's       |
|            | agreement.     |                    | service          |
|            |                |                    | agreement on the |
|            |                |                    | Not-to-Exceed    |
|            |                |                    | date in the      |
|            |                |                    | contract.        |
|            |                |                    |                  |
|            |                |                    | To extend the    |
|            |                |                    | service          |
|            |                |                    | agreement, a     |
|            |                |                    | personnel action |
|            |                |                    | is required      |
|            |                |                    | which documents  |
|            |                |                    | the extension of |
|            |                |                    | the service      |
|            |                |                    | agreement.       |
+------------+----------------+--------------------+------------------+
| Automatic  | Identifies     | It is recommended  | If no action is  |
| T          | employees      | that employees     | taken, the       |
| ermination | whose          | with appointments  | system will      |
|            | appointments   | that have a        | terminate the    |
|            | have           | not-to-exceed date | employee on the  |
|            | not-to-exceed  | be reviewed each   | Not-to-Exceed    |
|            | dates.         | pay period.        | date.            |
|            |                |                    |                  |
|            |                |                    | To extend the    |
|            |                |                    | appointment, a   |
|            |                |                    | personnel action |
|            |                |                    | is required to   |
|            |                |                    | extend the       |
|            |                |                    | appointment or   |
|            |                |                    | to convert the   |
|            |                |                    | employee to a    |
|            |                |                    | new appointment. |
|            |                |                    | The extension or |
|            |                |                    | conversion must  |
|            |                |                    | be processed     |
|            |                |                    | with an          |
|            |                |                    | effective date   |
|            |                |                    | on or before the |
|            |                |                    | Not-to-Exceed    |
|            |                |                    | date.            |
+------------+----------------+--------------------+------------------+

## Information Tools

+-----------------+---+--------------------------------------------------+---+
| ##              |   |                                                  |   |
+-----------------+---+--------------------------------------------------+---+
| ### Managem     | # | EHRP provides extensive management information   |   |
| ent Information | # | to its users. The following three types of       |   |
|                 | # | management information are used in EHRP:         |   |
|                 |   |                                                  |   |
|                 |   | -   Inquires                                     |   |
|                 |   |                                                  |   |
|                 |   | -   Reports                                      |   |
|                 |   |                                                  |   |
|                 |   | -   Queries                                      |   |
+-----------------+---+--------------------------------------------------+---+
| ###             | # |                                                  |   |
|                 | # |                                                  |   |
|                 | # |                                                  |   |
|                 |   |                                                  |   |
+-----------------+---+--------------------------------------------------+---+
| ###             |   |                                                  |   |
+-----------------+---+--------------------------------------------------+---+
| ##              |   | Inquires are essentially pre-defined queries     |   |
| # Inquire Pages |   | that are built into EHRP for users to easily     |   |
|                 |   | access. The data is displayed in view-only mode. |   |
|                 |   | Information on Inquire pages reflects the most   |   |
|                 |   | current information that has been entered for a  |   |
|                 |   | particular item in the database.                 |   |
|                 |   |                                                  |   |
|                 |   | Since EHRP is accessed in a browser format, the  |   |
|                 |   | inquires can be printed using the Print button   |   |
|                 |   | on your browser toolbar. Inquire pages are       |   |
|                 |   | accessed via the Inquire menu option using the   |   |
|                 |   | following path: Home\>Develop Workforce\>Manage  |   |
|                 |   | Positions(USF)\> Inquire\>Position Data Summary. |   |
|                 |   | (The Position Data Summary page is an example of |   |
|                 |   | an Inquire.)                                     |   |
+-----------------+---+--------------------------------------------------+---+
| ###             |   |                                                  |   |
+-----------------+---+--------------------------------------------------+---+
| ###             |   |                                                  |   |
+-----------------+---+--------------------------------------------------+---+
| ### Reports     |   | Just as with inquires, reports are essentially   |   |
|                 |   | pre-defined queries that are built into EHRP for |   |
|                 |   | users to easily access. Reports can be printed   |   |
|                 |   | as well. Reports can be accessed using the       |   |
|                 |   | following path: Home\>Administer Workforce\>     |   |
|                 |   | Administer Workforce USF\> Report\>(Select       |   |
|                 |   | Report).                                         |   |
+-----------------+---+--------------------------------------------------+---+
| ###             |   |                                                  |   |
+-----------------+---+--------------------------------------------------+---+
| ###             |   |                                                  |   |
+-----------------+---+--------------------------------------------------+---+
| ###             |   | Using Run Control IDs is a way of saving         |   |
| Run Control IDs |   | parameters for reports. When running a report,   |   |
|                 |   | users can search on different criteria. To       |   |
|                 |   | expedite the process, these criteria can be      |   |
|                 |   | saved and used later.                            |   |
|                 |   |                                                  |   |
|                 |   | Run Control IDs are as individual as the user.   |   |
|                 |   | Two users can run the same report, calling it    |   |
|                 |   | the same name, and yet have different criteria.  |   |
|                 |   | Your Run Control ID is unique because it is      |   |
|                 |   | based on your Operator ID and password.          |   |
+-----------------+---+--------------------------------------------------+---+
| ###             |   |                                                  |   |
+-----------------+---+--------------------------------------------------+---+
|                 |   |                                                  |   |
+-----------------+---+--------------------------------------------------+---+
| ###             |   | Report Manager provides a list of your own       |   |
|  Report Manager |   | personal reports and processes, and can be       |   |
|                 |   | accessed using the following path: Home\>        |   |
|                 |   | PeopleTools\>Report Manager\>Inquire\>Report     |   |
|                 |   | List.                                            |   |
+-----------------+---+--------------------------------------------------+---+
| ###             |   |                                                  |   |
+-----------------+---+--------------------------------------------------+---+
| ###             |   |                                                  |   |
+-----------------+---+--------------------------------------------------+---+
| ###             |   | You can see the progress of your reports and     |   |
| Process Monitor |   | processes on the Process Monitor. It also        |   |
|                 |   | displays the status of the different servers     |   |
|                 |   | that run your reports, and can be accessed using |   |
|                 |   | the following path: Home\> PeopleTools\>Process  |   |
|                 |   | Monitor\>Inquire\>Process Requests.              |   |
+-----------------+---+--------------------------------------------------+---+
| ###             |   |                                                  |   |
+-----------------+---+--------------------------------------------------+---+
| ###             |   |                                                  |   |
+-----------------+---+--------------------------------------------------+---+
| ### Queries     |   | Queries are abbreviated, targeted reports that   |   |
|                 |   | are designed to answer a specific question from  |   |
|                 |   | a user. HHS creates queries. If there is a       |   |
|                 |   | specific query that you would like designed, you |   |
|                 |   | can make a request through your HR Center PoC.   |   |
|                 |   | Queries can be accessed using the following      |   |
|                 |   | path: Home\>PeopleTools\>Query Manager\>Use\>    |   |
|                 |   | Query Manager.                                   |   |
+-----------------+---+--------------------------------------------------+---+
| ###             |   |                                                  |   |
+-----------------+---+--------------------------------------------------+---+
| ###             |   |                                                  |   |
+-----------------+---+--------------------------------------------------+---+
| ### S           |   | A series of standard queries have been developed |   |
| tandard Queries |   | and distributed to Agency personnel. These       |   |
|                 |   | queries respond to the types of information most |   |
|                 |   | often requested by Agency Managers and HR staff. |   |
|                 |   | This list is dynamic.                            |   |
|                 |   |                                                  |   |
|                 |   | You can access a current list of all public      |   |
|                 |   | queries and the data elements included on each   |   |
|                 |   | at the following URL:                            |   |
|                 |   |                                                  |   |
|                 |   | http                                             |   |
|                 |   | ://www.psc.gov/hrs/ehrp/news/public_queries.html |   |
+-----------------+---+--------------------------------------------------+---+
| ###             |   |                                                  |   |
+-----------------+---+--------------------------------------------------+---+
| ###             |   |                                                  |   |
+-----------------+---+--------------------------------------------------+---+
| ### Job Aid     |   | The following job aid identifies the general     |   |
|                 |   | procedure for retrieving, running, and saving a  |   |
|                 |   | standard query.                                  |   |
+-----------------+---+--------------------------------------------------+---+
| ####            |   |                                                  |   |
+-----------------+---+--------------------------------------------------+---+
| ####            |   |                                                  |   |
+-----------------+---+--------------------------------------------------+---+

+----+------------------------------------------+---------+-----------+
| Pr |                                          |         |           |
| oc |                                          |         |           |
| ed |                                          |         |           |
| ur |                                          |         |           |
| e: |                                          |         |           |
| Ge |                                          |         |           |
| ne |                                          |         |           |
| ra |                                          |         |           |
| ti |                                          |         |           |
| ng |                                          |         |           |
| a  |                                          |         |           |
| Q  |                                          |         |           |
| ue |                                          |         |           |
| ry |                                          |         |           |
+====+==========================================+=========+===========+
| ## | ### Action                               | ###     | ### D     |
| #  |                                          |  Result | ata Entry |
| St |                                          |         |           |
| ep |                                          |         |           |
+----+------------------------------------------+---------+-----------+
| 1  | -   Click on PeopleTools on the EHRP     | The     |           |
|    |     main menu.                           | Query   |           |
|    |                                          | Manager |           |
|    | -   Click on Query Manager.              | screen  |           |
|    |                                          | a       |           |
|    | -   Click on Use.                        | ppears. |           |
|    |                                          |         |           |
|    | -   Click on Query Manager.              |         |           |
+----+------------------------------------------+---------+-----------+
| 2  | -   Click on the field next to Search by | The     | Select:   |
|    |     and select an entry from the drop    | Search  | Name      |
|    |     down                                 | Results |           |
|    |     list. ![](media/im                   | appear  | Select:   |
|    | age7.jpeg){width="0.15902777777777777in" | on the  | begins    |
|    |     height="0.18263888888888888in"}      | Query   | with      |
|    |                                          | Screen  |           |
|    | -   Press \[Tab\].                       |         | Type: ALL |
|    |                                          |         |           |
|    | -   Click on the field next to begins    |         | Select:   |
|    |     with and select an entry from the    |         | User      |
|    |     drop down                            |         |           |
|    |     list. ![](media/im                   |         |           |
|    | age7.jpeg){width="0.15902777777777777in" |         |           |
|    |     height="0.18263888888888888in"}      |         |           |
|    |                                          |         |           |
|    | -   Press \[Tab\].                       |         |           |
|    |                                          |         |           |
|    | -   Enter partial or full                |         |           |
|    |     name/description of the Query.       |         |           |
|    |                                          |         |           |
|    | -   Press \[Tab\].                       |         |           |
|    |                                          |         |           |
|    | -   Click on the field under the Query   |         |           |
|    |     Type list and select an entry from   |         |           |
|    |     the drop down                        |         |           |
|    |     list. ![](media/im                   |         |           |
|    | age7.jpeg){width="0.15902777777777777in" |         |           |
|    |     height="0.18263888888888888in"}      |         |           |
|    |                                          |         |           |
|    | -   Click the Search button.             |         |           |
+----+------------------------------------------+---------+-----------+
| 3  | -   Click Run.                           | The     | Select:   |
|    |                                          | Query   | ALL EHRP  |
|    |                                          | results | USERS     |
|    |                                          | appear  |           |
+----+------------------------------------------+---------+-----------+
| 4  | -   Scroll to view the top of the page   |         |           |
|    |     that contains the Excel Spreadsheet  |         |           |
|    |     and CSV Text File links.             |         |           |
+----+------------------------------------------+---------+-----------+
| 5  | -   Click the Open button to open the    | The     |           |
|    |     file as an Excel spreadsheet.        | query   |           |
|    |                                          | d       |           |
|    |                                          | isplays |           |
|    |                                          | info    |           |
|    |                                          | rmation |           |
|    |                                          | in the  |           |
|    |                                          | s       |           |
|    |                                          | elected |           |
|    |                                          | format. |           |
+----+------------------------------------------+---------+-----------+
| 6  | -   If you wish to save the spreadsheet, |         |           |
|    |     click the Save button                |         |           |
+----+------------------------------------------+---------+-----------+

  -----------------------------------------------------------------------
  Student Notes:

  -----------------------------------------------------------------------

#  Data Flow from EHRP to EOPF

+-------------+---+------------------------------------------------------+---+
| ##          |   |                                                      |   |
+-------------+---+------------------------------------------------------+---+
| ### Data    |   | When a personnel action is processed in EHRP, the    |   |
| Flow Steps  |   | information is sent via a batch file to the          |   |
| and Diagram |   | employee's electronic Official Personnel Folder      |   |
|             |   | (eOPF) to update master records. The following steps |   |
|             |   | and flow chart depict the steps in this process:     |   |
|             |   |                                                      |   |
|             |   | 1.  A request for a personnel action is sent to      |   |
|             |   |     Human Resources.                                 |   |
|             |   |                                                      |   |
|             |   | 2.  The personnel action/data is entered into EHRP,  |   |
|             |   |     creating an SF50.                                |   |
|             |   |                                                      |   |
|             |   | 3.  The data from the action is downloaded into eOPF |   |
|             |   |     during a bi-weekly batch file immediately after  |   |
|             |   |     payroll.                                         |   |
|             |   |                                                      |   |
|             |   | 4.  The eOPF System populates the electronic form    |   |
|             |   |     with the data and adds the form with the data to |   |
|             |   |     the employee's eOPF.                             |   |
|             |   |                                                      |   |
|             |   | 5.  The eOPF system generates an e-mail to the       |   |
|             |   |     employee informing the employee that a form has  |   |
|             |   |     been added to the employee's eOPF.               |   |
+-------------+---+------------------------------------------------------+---+
|             |   |                                                      |   |
+-------------+---+------------------------------------------------------+---+

#  

# Additional Resources

+-------------------+---+----------+-------------------------------------+---+
| ##                |   |          |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
| ### Introduction  |   | There    |                                     |   |
|                   |   | are      |                                     |   |
|                   |   | ad       |                                     |   |
|                   |   | ditional |                                     |   |
|                   |   | r        |                                     |   |
|                   |   | esources |                                     |   |
|                   |   | a        |                                     |   |
|                   |   | vailable |                                     |   |
|                   |   | to users |                                     |   |
|                   |   | of the   |                                     |   |
|                   |   | EHRP     |                                     |   |
|                   |   | system   |                                     |   |
|                   |   | beyond   |                                     |   |
|                   |   | this     |                                     |   |
|                   |   | training |                                     |   |
|                   |   | course.  |                                     |   |
|                   |   | These    |                                     |   |
|                   |   | r        |                                     |   |
|                   |   | esources |                                     |   |
|                   |   | include  |                                     |   |
|                   |   | the      |                                     |   |
|                   |   | fo       |                                     |   |
|                   |   | llowing: |                                     |   |
|                   |   |          |                                     |   |
|                   |   | -   O    |                                     |   |
|                   |   | n-Demand |                                     |   |
|                   |   |          |                                     |   |
|                   |   |  on-line |                                     |   |
|                   |   |     job  |                                     |   |
|                   |   |     aids |                                     |   |
|                   |   |          |                                     |   |
|                   |   | -   O    |                                     |   |
|                   |   | n-Demand |                                     |   |
|                   |   |     w    |                                     |   |
|                   |   | eb-based |                                     |   |
|                   |   |          |                                     |   |
|                   |   | training |                                     |   |
|                   |   |          |                                     |   |
|                   |   |    (WBT) |                                     |   |
|                   |   |          |                                     |   |
|                   |   | -   Post |                                     |   |
|                   |   |          |                                     |   |
|                   |   |    Cards |                                     |   |
|                   |   |          |                                     |   |
|                   |   | -   Help |                                     |   |
|                   |   |     desk |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
| ###               |   |          |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
| ###               |   |          |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
| ### O             |   | You have |                                     |   |
| n-Demand Job Aids |   | access   |                                     |   |
|                   |   | to job   |                                     |   |
|                   |   | aids for |                                     |   |
|                   |   | specific |                                     |   |
|                   |   | tasks    |                                     |   |
|                   |   | that are |                                     |   |
|                   |   | on-line. |                                     |   |
|                   |   | These    |                                     |   |
|                   |   | job aids |                                     |   |
|                   |   | are      |                                     |   |
|                   |   | resident |                                     |   |
|                   |   | on the   |                                     |   |
|                   |   | EHRP     |                                     |   |
|                   |   | website. |                                     |   |
|                   |   | Do the   |                                     |   |
|                   |   | f        |                                     |   |
|                   |   | ollowing |                                     |   |
|                   |   | to       |                                     |   |
|                   |   | access   |                                     |   |
|                   |   | the job  |                                     |   |
|                   |   | aids:    |                                     |   |
|                   |   |          |                                     |   |
|                   |   | 1.  Go   |                                     |   |
|                   |   |     to   |                                     |   |
|                   |   |     the  |                                     |   |
|                   |   |     PSC  |                                     |   |
|                   |   |          |                                     |   |
|                   |   | website: |                                     |   |
|                   |   |     www. |                                     |   |
|                   |   | psc.gov. |                                     |   |
|                   |   |          |                                     |   |
|                   |   | 2        |                                     |   |
|                   |   | .  Click |                                     |   |
|                   |   |     on   |                                     |   |
|                   |   |          |                                     |   |
|                   |   |    Human |                                     |   |
|                   |   |     Re   |                                     |   |
|                   |   | sources. |                                     |   |
|                   |   |          |                                     |   |
|                   |   | 3        |                                     |   |
|                   |   | .  Click |                                     |   |
|                   |   |     on   |                                     |   |
|                   |   |     En   |                                     |   |
|                   |   | terprise |                                     |   |
|                   |   |          |                                     |   |
|                   |   |    Human |                                     |   |
|                   |   |     R    |                                     |   |
|                   |   | esources |                                     |   |
|                   |   |     and  |                                     |   |
|                   |   |     P    |                                     |   |
|                   |   | ersonnel |                                     |   |
|                   |   |          |                                     |   |
|                   |   |  Systems |                                     |   |
|                   |   |          |                                     |   |
|                   |   |  (EHRP). |                                     |   |
|                   |   |          |                                     |   |
|                   |   | 4        |                                     |   |
|                   |   | .  Click |                                     |   |
|                   |   |     on   |                                     |   |
|                   |   |     T    |                                     |   |
|                   |   | raining. |                                     |   |
|                   |   |          |                                     |   |
|                   |   | 5        |                                     |   |
|                   |   | .  Click |                                     |   |
|                   |   |     on   |                                     |   |
|                   |   |     Job  |                                     |   |
|                   |   |          |                                     |   |
|                   |   |    Aids. |                                     |   |
|                   |   |          |                                     |   |
|                   |   | 6        |                                     |   |
|                   |   | .  Click |                                     |   |
|                   |   |     on   |                                     |   |
|                   |   |     HR   |                                     |   |
|                   |   |          |                                     |   |
|                   |   |   Users. |                                     |   |
|                   |   |          |                                     |   |
|                   |   | You can  |                                     |   |
|                   |   | also     |                                     |   |
|                   |   | access   |                                     |   |
|                   |   | these    |                                     |   |
|                   |   | job aids |                                     |   |
|                   |   | by       |                                     |   |
|                   |   | typing   |                                     |   |
|                   |   | in the   |                                     |   |
|                   |   | full     |                                     |   |
|                   |   | URL:     |                                     |   |
|                   |   |          |                                     |   |
|                   |   | www      |                                     |   |
|                   |   | .psc.gov |                                     |   |
|                   |   | /hrs/EHR |                                     |   |
|                   |   | P/traini |                                     |   |
|                   |   | ng/hr_us |                                     |   |
|                   |   | ers.html |                                     |   |
|                   |   |          |                                     |   |
|                   |   | A list   |                                     |   |
|                   |   | of job   |                                     |   |
|                   |   | aids     |                                     |   |
|                   |   | will     |                                     |   |
|                   |   | appear.  |                                     |   |
|                   |   | Click on |                                     |   |
|                   |   | the job  |                                     |   |
|                   |   | aid that |                                     |   |
|                   |   | you      |                                     |   |
|                   |   | need,    |                                     |   |
|                   |   | s        |                                     |   |
|                   |   | electing |                                     |   |
|                   |   | a        |                                     |   |
|                   |   | specific |                                     |   |
|                   |   | format   |                                     |   |
|                   |   | (DOC,    |                                     |   |
|                   |   | HTML, or |                                     |   |
|                   |   | PDF).    |                                     |   |
|                   |   | Once the |                                     |   |
|                   |   | job aid  |                                     |   |
|                   |   | appears  |                                     |   |
|                   |   | on your  |                                     |   |
|                   |   | screen,  |                                     |   |
|                   |   | you can  |                                     |   |
|                   |   | print    |                                     |   |
|                   |   | the      |                                     |   |
|                   |   | document |                                     |   |
|                   |   | for use, |                                     |   |
|                   |   | if you   |                                     |   |
|                   |   | choose.  |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
|                   |   |          |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
| ### On-Demand WBT |   | In       |                                     |   |
|                   |   | addition |                                     |   |
|                   |   | to the   |                                     |   |
|                   |   | job      |                                     |   |
|                   |   | aids,    |                                     |   |
|                   |   | users    |                                     |   |
|                   |   | have     |                                     |   |
|                   |   | access   |                                     |   |
|                   |   | to       |                                     |   |
|                   |   | w        |                                     |   |
|                   |   | eb‑based |                                     |   |
|                   |   | training |                                     |   |
|                   |   | (WBT).   |                                     |   |
|                   |   | The      |                                     |   |
|                   |   | O        |                                     |   |
|                   |   | n-Demand |                                     |   |
|                   |   | WBT is   |                                     |   |
|                   |   | an       |                                     |   |
|                   |   | int      |                                     |   |
|                   |   | eractive |                                     |   |
|                   |   | se       |                                     |   |
|                   |   | lf-paced |                                     |   |
|                   |   | e-       |                                     |   |
|                   |   | training |                                     |   |
|                   |   | tool     |                                     |   |
|                   |   | that     |                                     |   |
|                   |   | s        |                                     |   |
|                   |   | imulates |                                     |   |
|                   |   | pr       |                                     |   |
|                   |   | ocessing |                                     |   |
|                   |   | actions  |                                     |   |
|                   |   | in EHRP. |                                     |   |
|                   |   | It is    |                                     |   |
|                   |   | designed |                                     |   |
|                   |   | for HR   |                                     |   |
|                   |   | staff    |                                     |   |
|                   |   | who      |                                     |   |
|                   |   | process  |                                     |   |
|                   |   | p        |                                     |   |
|                   |   | ersonnel |                                     |   |
|                   |   | and pay  |                                     |   |
|                   |   | actions  |                                     |   |
|                   |   | using    |                                     |   |
|                   |   | EHRP.    |                                     |   |
|                   |   |          |                                     |   |
|                   |   | 1.  Do   |                                     |   |
|                   |   |     the  |                                     |   |
|                   |   |     f    |                                     |   |
|                   |   | ollowing |                                     |   |
|                   |   |     to   |                                     |   |
|                   |   |          |                                     |   |
|                   |   |   access |                                     |   |
|                   |   |     the  |                                     |   |
|                   |   |     WBT: |                                     |   |
|                   |   |          |                                     |   |
|                   |   | 2.  Go   |                                     |   |
|                   |   |     to   |                                     |   |
|                   |   |     the  |                                     |   |
|                   |   |     PSC  |                                     |   |
|                   |   |          |                                     |   |
|                   |   | website: |                                     |   |
|                   |   |     www. |                                     |   |
|                   |   | psc.gov. |                                     |   |
|                   |   |          |                                     |   |
|                   |   | 3        |                                     |   |
|                   |   | .  Click |                                     |   |
|                   |   |     on   |                                     |   |
|                   |   |          |                                     |   |
|                   |   |    Human |                                     |   |
|                   |   |     Re   |                                     |   |
|                   |   | sources. |                                     |   |
|                   |   |          |                                     |   |
|                   |   | 4        |                                     |   |
|                   |   | .  Click |                                     |   |
|                   |   |     on   |                                     |   |
|                   |   |     En   |                                     |   |
|                   |   | terprise |                                     |   |
|                   |   |          |                                     |   |
|                   |   |    Human |                                     |   |
|                   |   |     R    |                                     |   |
|                   |   | esources |                                     |   |
|                   |   |     and  |                                     |   |
|                   |   |     P    |                                     |   |
|                   |   | ersonnel |                                     |   |
|                   |   |          |                                     |   |
|                   |   |  Systems |                                     |   |
|                   |   |          |                                     |   |
|                   |   |  (EHRP). |                                     |   |
|                   |   |          |                                     |   |
|                   |   | 5        |                                     |   |
|                   |   | .  Click |                                     |   |
|                   |   |     on   |                                     |   |
|                   |   |     T    |                                     |   |
|                   |   | raining. |                                     |   |
|                   |   |          |                                     |   |
|                   |   | 6        |                                     |   |
|                   |   | .  Click |                                     |   |
|                   |   |     on   |                                     |   |
|                   |   |          |                                     |   |
|                   |   | OnDemand |                                     |   |
|                   |   |     WBT. |                                     |   |
|                   |   |          |                                     |   |
|                   |   | 7        |                                     |   |
|                   |   | .  Click |                                     |   |
|                   |   |     on   |                                     |   |
|                   |   |     the  |                                     |   |
|                   |   |          |                                     |   |
|                   |   | OnDemand |                                     |   |
|                   |   |     link |                                     |   |
|                   |   |          |                                     |   |
|                   |   |   within |                                     |   |
|                   |   |     the  |                                     |   |
|                   |   |     text |                                     |   |
|                   |   |     on   |                                     |   |
|                   |   |     the  |                                     |   |
|                   |   |          |                                     |   |
|                   |   |  screen. |                                     |   |
|                   |   |          |                                     |   |
|                   |   | You can  |                                     |   |
|                   |   | also     |                                     |   |
|                   |   | access   |                                     |   |
|                   |   | the WBT  |                                     |   |
|                   |   | by       |                                     |   |
|                   |   | typing   |                                     |   |
|                   |   | in the   |                                     |   |
|                   |   | full     |                                     |   |
|                   |   | URL:     |                                     |   |
|                   |   |          |                                     |   |
|                   |   | www.psc. |                                     |   |
|                   |   | gov/hrs/ |                                     |   |
|                   |   | EHRP/tra |                                     |   |
|                   |   | ining/on |                                     |   |
|                   |   | _demand_ |                                     |   |
|                   |   | wbt.html |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
|                   |   |          |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
|                   |   | EHRP     |                                     |   |
|                   |   | inf      |                                     |   |
|                   |   | ormation |                                     |   |
|                   |   | is       |                                     |   |
|                   |   | d        |                                     |   |
|                   |   | isplayed |                                     |   |
|                   |   | on       |                                     |   |
|                   |   | screens: |                                     |   |
|                   |   | topics   |                                     |   |
|                   |   | are      |                                     |   |
|                   |   | selected |                                     |   |
|                   |   | from the |                                     |   |
|                   |   | left     |                                     |   |
|                   |   | window,  |                                     |   |
|                   |   | with     |                                     |   |
|                   |   | as       |                                     |   |
|                   |   | sociated |                                     |   |
|                   |   | text     |                                     |   |
|                   |   | a        |                                     |   |
|                   |   | ppearing |                                     |   |
|                   |   | in the   |                                     |   |
|                   |   | top and  |                                     |   |
|                   |   | bottom   |                                     |   |
|                   |   | windows  |                                     |   |
|                   |   | on the   |                                     |   |
|                   |   | right    |                                     |   |
|                   |   | side of  |                                     |   |
|                   |   | the      |                                     |   |
|                   |   | screen.  |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
|                   |   |          |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
|                   |   | ![       |                                     |   |
|                   |   | ](media/ |                                     |   |
|                   |   | image9.j |                                     |   |
|                   |   | peg){wid |                                     |   |
|                   |   | th="4.76 |                                     |   |
|                   |   | 31944444 |                                     |   |
|                   |   | 44444in" |                                     |   |
|                   |   | heigh    |                                     |   |
|                   |   | t="3.454 |                                     |   |
|                   |   | 86111111 |                                     |   |
|                   |   | 1111in"} |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
|                   |   |          |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
|                   |   | There    |                                     |   |
|                   |   | are      |                                     |   |
|                   |   | three    |                                     |   |
|                   |   | modes in |                                     |   |
|                   |   | which to |                                     |   |
|                   |   | access   |                                     |   |
|                   |   | inf      |                                     |   |
|                   |   | ormation |                                     |   |
|                   |   | using    |                                     |   |
|                   |   | the      |                                     |   |
|                   |   | O        |                                     |   |
|                   |   | n‑Demand |                                     |   |
|                   |   | WBT:     |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
|                   |   |          |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
|                   |   | ![](     | The See It! mode enables users to   |   |
|                   |   | media/im | learn by watching an animated       |   |
|                   |   | age10.jp | demonstration of the steps for a    |   |
|                   |   | eg){widt | task being performed in a simulated |   |
|                   |   | h="1.048 | environment. All of the required    |   |
|                   |   | 61111111 | activities, such as moving the      |   |
|                   |   | 11112in" | mouse and entering data, are        |   |
|                   |   | height=  | completed automatically.            |   |
|                   |   | "0.41944 |                                     |   |
|                   |   | 44444444 |                                     |   |
|                   |   | 4445in"} |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
|                   |   |          |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
|                   |   | ![](m    | The Try It! mode enables users to   |   |
|                   |   | edia/ima | learn interactively in a simulated  |   |
|                   |   | ge11.jpe | environment. Users are prompted for |   |
|                   |   | g){width | mouse clicks and keystrokes to      |   |
|                   |   | ="1.0in" | complete a task.                    |   |
|                   |   | height=  |                                     |   |
|                   |   | "0.41944 |                                     |   |
|                   |   | 44444444 |                                     |   |
|                   |   | 4445in"} |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
|                   |   |          |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
|                   |   | ![](     | The Know It? mode is an             |   |
|                   |   | media/im | assessment-type of playback in      |   |
|                   |   | age12.jp | which users are instructed to       |   |
|                   |   | eg){widt | complete a particular task. Users   |   |
|                   |   | h="1.079 | do not receive step-by-step         |   |
|                   |   | 86111111 | instructions for completing a task. |   |
|                   |   | 11112in" | Instead, they must complete the     |   |
|                   |   | height   | steps without prompting and are     |   |
|                   |   | ="0.4027 | scored on how accurately the task   |   |
|                   |   | 77777777 | is completed.                       |   |
|                   |   | 7778in"} |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
|                   |   |          |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
| ###               |   | Note:    |                                     |   |
|                   |   | The      |                                     |   |
|                   |   | fourth   |                                     |   |
|                   |   | mode (Do |                                     |   |
|                   |   | It!) is  |                                     |   |
|                   |   | c        |                                     |   |
|                   |   | urrently |                                     |   |
|                   |   | i        |                                     |   |
|                   |   | nactive. |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
| ###               |   |          |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
|                   |   |          |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
| ### Post Cards    |   | Post     |                                     |   |
|                   |   | cards    |                                     |   |
|                   |   | are used |                                     |   |
|                   |   | to alert |                                     |   |
|                   |   | and      |                                     |   |
|                   |   | update   |                                     |   |
|                   |   | users    |                                     |   |
|                   |   | when     |                                     |   |
|                   |   | changes  |                                     |   |
|                   |   | are made |                                     |   |
|                   |   | on how   |                                     |   |
|                   |   | actions  |                                     |   |
|                   |   | are      |                                     |   |
|                   |   | pr       |                                     |   |
|                   |   | ocessed. |                                     |   |
|                   |   |          |                                     |   |
|                   |   | You can  |                                     |   |
|                   |   | access   |                                     |   |
|                   |   | the post |                                     |   |
|                   |   | cards by |                                     |   |
|                   |   | typing   |                                     |   |
|                   |   | in the   |                                     |   |
|                   |   | URL:     |                                     |   |
|                   |   |          |                                     |   |
|                   |   | www.     |                                     |   |
|                   |   | psc.gov/ |                                     |   |
|                   |   | hrs/EHRP |                                     |   |
|                   |   | /trainin |                                     |   |
|                   |   | g/postca |                                     |   |
|                   |   | rds.html |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
| ###               |   |          |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
| ###               |   |          |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
| ### Help PoCs     |   | Some     |                                     |   |
|                   |   | p        |                                     |   |
|                   |   | rocesses |                                     |   |
|                   |   | and      |                                     |   |
|                   |   | pr       |                                     |   |
|                   |   | ocedures |                                     |   |
|                   |   | are      |                                     |   |
|                   |   | unique   |                                     |   |
|                   |   | to a     |                                     |   |
|                   |   | given    |                                     |   |
|                   |   | Agency.  |                                     |   |
|                   |   | Each HHS |                                     |   |
|                   |   | Agency   |                                     |   |
|                   |   | has      |                                     |   |
|                   |   | e        |                                     |   |
|                   |   | mployees |                                     |   |
|                   |   | de       |                                     |   |
|                   |   | signated |                                     |   |
|                   |   | as HR    |                                     |   |
|                   |   | liaisons |                                     |   |
|                   |   | to       |                                     |   |
|                   |   | provide  |                                     |   |
|                   |   | fu       |                                     |   |
|                   |   | nctional |                                     |   |
|                   |   | and      |                                     |   |
|                   |   | inf      |                                     |   |
|                   |   | ormation |                                     |   |
|                   |   | te       |                                     |   |
|                   |   | chnology |                                     |   |
|                   |   | specific |                                     |   |
|                   |   | to their |                                     |   |
|                   |   | Agency.  |                                     |   |
|                   |   | These    |                                     |   |
|                   |   | liaisons |                                     |   |
|                   |   | are      |                                     |   |
|                   |   | known as |                                     |   |
|                   |   | Help     |                                     |   |
|                   |   | Points   |                                     |   |
|                   |   | of       |                                     |   |
|                   |   | Contact  |                                     |   |
|                   |   | (Help    |                                     |   |
|                   |   | PoCs).   |                                     |   |
|                   |   |          |                                     |   |
|                   |   | Help     |                                     |   |
|                   |   | PoCs     |                                     |   |
|                   |   | provide  |                                     |   |
|                   |   | onsite   |                                     |   |
|                   |   | as       |                                     |   |
|                   |   | sistance |                                     |   |
|                   |   | to       |                                     |   |
|                   |   | users.   |                                     |   |
|                   |   | Any      |                                     |   |
|                   |   | users    |                                     |   |
|                   |   | who need |                                     |   |
|                   |   | as       |                                     |   |
|                   |   | sistance |                                     |   |
|                   |   | may      |                                     |   |
|                   |   | contact  |                                     |   |
|                   |   | their    |                                     |   |
|                   |   | specific |                                     |   |
|                   |   | Agency   |                                     |   |
|                   |   | Help     |                                     |   |
|                   |   | PoC.     |                                     |   |
|                   |   | In       |                                     |   |
|                   |   | dividual |                                     |   |
|                   |   | Agency   |                                     |   |
|                   |   | users    |                                     |   |
|                   |   | must     |                                     |   |
|                   |   | contact  |                                     |   |
|                   |   | their    |                                     |   |
|                   |   | Agency   |                                     |   |
|                   |   | Help     |                                     |   |
|                   |   | PoCs     |                                     |   |
|                   |   | prior to |                                     |   |
|                   |   | logging  |                                     |   |
|                   |   | a help   |                                     |   |
|                   |   | ticket   |                                     |   |
|                   |   | to the   |                                     |   |
|                   |   | Program  |                                     |   |
|                   |   | Services |                                     |   |
|                   |   | Center   |                                     |   |
|                   |   | (PSC).   |                                     |   |
|                   |   |          |                                     |   |
|                   |   | To       |                                     |   |
|                   |   | identify |                                     |   |
|                   |   | the Help |                                     |   |
|                   |   | PoC for  |                                     |   |
|                   |   | your     |                                     |   |
|                   |   | Agency,  |                                     |   |
|                   |   | go to    |                                     |   |
|                   |   | the      |                                     |   |
|                   |   | fo       |                                     |   |
|                   |   | llowing: |                                     |   |
|                   |   |          |                                     |   |
|                   |   | http://  |                                     |   |
|                   |   | www.psc. |                                     |   |
|                   |   | gov/hrs/ |                                     |   |
|                   |   | ehrp/abo |                                     |   |
|                   |   | ut/conta |                                     |   |
|                   |   | cts.html |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
|                   |   |          |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
| ##                |   |          |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
| ##                |   | The      |                                     |   |
| # Updates to EHRP |   | OEHRP    |                                     |   |
|                   |   | c        |                                     |   |
|                   |   | ontinues |                                     |   |
|                   |   | to build |                                     |   |
|                   |   | the EHRP |                                     |   |
|                   |   | website  |                                     |   |
|                   |   | as an    |                                     |   |
|                   |   | inf      |                                     |   |
|                   |   | ormation |                                     |   |
|                   |   | tools    |                                     |   |
|                   |   | for your |                                     |   |
|                   |   | use. To  |                                     |   |
|                   |   | stay     |                                     |   |
|                   |   | current  |                                     |   |
|                   |   | with the |                                     |   |
|                   |   | latest   |                                     |   |
|                   |   | EHRP     |                                     |   |
|                   |   | news and |                                     |   |
|                   |   | find     |                                     |   |
|                   |   | links to |                                     |   |
|                   |   | related  |                                     |   |
|                   |   | inf      |                                     |   |
|                   |   | ormation |                                     |   |
|                   |   | and      |                                     |   |
|                   |   | docume   |                                     |   |
|                   |   | ntation, |                                     |   |
|                   |   | go to    |                                     |   |
|                   |   | the      |                                     |   |
|                   |   | fo       |                                     |   |
|                   |   | llowing: |                                     |   |
|                   |   |          |                                     |   |
|                   |   | http://w |                                     |   |
|                   |   | ww.psc.g |                                     |   |
|                   |   | ov/hrs/e |                                     |   |
|                   |   | hrp/news |                                     |   |
+-------------------+---+----------+-------------------------------------+---+
|                   |   |          |                                     |   |
+-------------------+---+----------+-------------------------------------+---+

  -----------------------------------------------------------------------
  Student Notes:

  -----------------------------------------------------------------------