![](media/image1.wmf){width="0.8576388888888888in"
height="0.7756944444444445in"} **Fermi National Accelerator Laboratory**

**Batavia, IL 60510**

![](media/image2.emf)

# [CMS-EMU Packing Requirements]{.underline}

# [for Components Sent to Fermilab]{.underline}

# [for Fermilab Use or]{.underline} 

# [Forwarded to FAST Sites]{.underline}

**[5520-ES-368679]{.underline}**

![](media/image3.wmf){width="1.375in"
height="0.2423611111111111in"}Prepared by: Approved by:

Nelson Chester Andrey Korytov:

Giorgio Apollinari

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| [Revis | [Date |                                         | [Approval |
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| underl | derli |                                         | erline}** |
| ine}** | ne}** |                                         |           |
+--------+-------+-----------------------------------------+-----------+
| **0**  | *     | ##                                      | ##        |
|        | *9/25 |  Initial Engineering Release ER \# 7148 | See Above |
|        | /01** |                                         |           |
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![](media/image4.png)

# for Components Sent to Fermilab

# for Fermilab Use or To Be

# Forwarded to FAST Sites

####### 

These instructions are intended to be used by Institutions and
Collaborators participating in CMS-EMU effort who are sending ***Onboard
Chamber*** or ***Off Chamber Integration Components*** to Fermilab
**Technical Division (TD)**. These components are either to be use as
part of the Fermilab Chamber production effort, or are to be forwarded
to the four (4) FAST sites for their use during assembly and/or
integration efforts, in accordance with our Scope of Work MOU, or by
separate direction of our L2 management. Parts other than for this
purpose should not be sent to Fermilab TD. They should instead be sent
to the particular collaborator, located at Fermilab, referencing their
participating institution, at their specific location within Fermilab.

Although customs requirements differ significantly between China and
Russia, the documentation requirements specified below are intended to
meet not only Fermilab requirements but also the most detailed of the
two foreign FAST site country requirements. It is expected that by using
a common uniform set of shipping documents by all involved, the
efficiency and accuracy with which packages are routed, shipped, passed
through foreign customs, and finally delivered will be optimized.

**I. Packages Shipped to Fermilab for its Use**

1\. All packages are to be sent to the following address:

Fermi National Accelerator Laboratory

Wilson and Kirk Road

Batavia, IL 60510

Attention: Linda Alsip, IB-4

Material Control Department, Technical Division

\(630\) 840-3792 (for Reference)

ALSIP@FNAL.GOV

2\. Packages must have a Packing Slip attached to the ***Outside*** of a
package or a group of packages containing at least the information
specified below (It is recommended that a clear self sticking packing
envelope be used to contain the packing slip). A copy of the packing
slip or the information it contains must be sent via E-Mail or regular
post mail to Linda Alsip, Material Control Department, MS-316 on or
before the date the package leaves the point of origin so that it
arrives to Linda before the package does:

A. Name, Address, Phone Number, and E-Mail Number of the Sender

B. Purchase Order Number to which the Shipment Applies (if procured by
Fermilab).

C. Fermilab Part or Drawing Number(s) of the Contents (if assigned).

> D. Description of the contents, including the assembly it is used with
> (Example: ALCT-AFEB Cable Assembly, etc.). NOTE: Contents should only
> contain parts for ME 234/2 Chamber Integration.
>
> E. Quantity of Each Part, Assembly, or Item \[identified by applicable
> part number(s)\] sent.
>
> F. Total Required Quantity of Each Part or Item
>
> G. Remaining Balance Due Fermilab After Receipt of this Package(s).
>
> H. Name, address, and phone number of the Shipping Company and the
> tracking number(s) of the package(s) sent.

3\. Packages containing parts to be used at Fermilab should preferably
be made of cardboard. Packages may be grouped, wrapped, and bulk shipped
to Fermilab on pallets where convenient. (Only one packing slip is
required).

**II. Packages Shipped to Fermilab to be Forwarding to China or Russia,
or to US FAST Sites (UF or UCLA).**

> ***Note: As of this writing, the only item Fermilab has the
> responsibility to forward to the US FAST Sites are the Cooling Plate
> Assemblies for the ME 234/2 Chambers. All the other parts that are to
> be assembled at the US FAST Sites are to be sent by the supplying
> vendor directly to the respective US FAST Site, and NOT to Fermilab.
> Fermilab will have no involvement in the procurement, control,
> movement, inventory, or tracking of these packaged parts.***

1\. All packages to Fermilab are to be sent to the following address:

Fermi National Accelerator Laboratory

Wilson and Kirk Road

Batavia, IL 60510

Attention: Linda Alsip, IB-4

Material Control Department, Technical Division

\(630\) 840-3792 (for Reference)

ALSIP@FNAL.GOV

2\. Packages must have a Packing Slip attached to the ***Outside*** of a
package or group of packages containing at least the information
specified below (It is recommended that a clear self sticking packing
envelope be used to contain a packing slip). The packages ***will not***
be opened at Fermilab. They will be combined with other packages and put
into a larger shipping container(s) suitable for overseas shipment or
air freight (where appropriate). A copy of the packing slip or the
information it contains must be sent via E-Mail or regular post mail to
Linda Alsip, Material Control Department, MS-316 on or before the date
the package leaves the point of origin so that it arrives to Linda
before the package does:

> A. Name, Address, Phone Number, and E-Mail Number of the Sender

B. Purchase Order Number to which the Shipment Applies (if procured by
Fermilab).

C. Fermilab Part or Drawing Number(s) of the Contents (if assigned).

> D. Description of the contents, including a reference to the specific
> chamber type that the contents are used on (ME 1/2, ME 1/3, ME 2/1,
> etc.).
>
> **NOTE:** An individual package must ***not*** contain parts that are
> to be sent to more than one FAST site. Since these packages will not
> be opened, there is no way to divide the contents.
>
> E. Description of Where Package is to be forwarded to.
>
> F. Quantity of Each Part, Assembly, or Item sent \[identified by
> applicable part number(s)\].
>
> G. Content Unit Weight, or Package Weight.
>
> H. Part or Item Unit Value (Cost) and Package Value.
>
> I. Name, address, and phone number of the shipping company and the
> applicable tracking number(s) of the package(s) sent.

3\. On the outside of each package that is to be forwarded, **labels**
**must be** **displayed on three package sides** (top and two adjacent
outsides). The label must show the following information:

> A. Chamber Type to which Contents are Associated and Final Destination
> of the Contents

B. General Description of Package Contents

> C. Name, Phone, Fax, and Email of the Supplier
>
> D Designation or Part Number of Each Item Type, Item Description, Unit
> Designation (each, bags of xxx, etc.), Total Unit Quantity, and Total
> Quantity of Included Items.
>
> E. Package Size, and Package Weight

(A sample of this type of Label is included at the end of this
document.)

4\. Individual wooden boxes must ***[NOT BE USED]{.underline}***
(because of the growing international concern for plant damaging
infestation, due to contaminated coniferous spruce, pine, and fir).
Fermilab will over pack all packages in bulk packages, and where wooden
containers are used will obtain the necessary declarations for incoming
country customs clearance.

> There are no presently known special customs requirements for wooden
> boxes entering Russia, so Fermilab will use recycled wooden chamber
> boxes to bulk pack packages going to PNPI. Fermilab will add filler
> material to keep these packages from shifting in the over pack boxes
> but ***will not*** add any kind of padding around or within individual
> packages to insure safe transit against vibration and shock. This
> ***must*** be accomplished within the individual packages and is the
> sole responsibility of the supplier of the packaged items.

5\. Fermilab will forward all packages to the FAST Sites according to
the following names and addresses:

A. Florida:

Sergei Dolinsky

Department of Physics

University of Florida

Gainsville, Florida 32611

\(352\) 846-3600

<dolinsky@phys.ufl.edu>

B. UCLA:

Mikhail Ignatenko

Department of Physics

University of California, Los Angeles

Los Angeles, California 90095

<Ignatenk@fnal.gov>

\(310\) 825-5199

C. IHEP, China

Mr. Deng, Chunqin

Mrs. Jiang, Chunhua

Institute of High Energy Physics

YuQuan Rd 19B, ShiJingShan Disstrict

100039 Beijing, China

[jiangch@mail.ihep.ac.cn]{.underline}

Tel.(8610) 68236295

Fax.(6810) 68277556

D. PNPI, Russia

Prof. A. A. Vorobyov

L. F. Nikitina

Petersburg Nuclear Physics Institute, Gatchina

188300 Leningrad District, Russia

<Vorobyov@rec03.pnpi.spb.ru>

Tel. 7-812-71-31855

Fax 7-812-71-30010

**ME1/2 Chamber ( IHEP, China)**

**Set of AFEB-ALCT Cable Assemblies**

# from

**KSM Electronics, Chicago USA**.

Phone: (xxx) xxx-xxx

Fax: (xxx) xxx-xxxx

E-mail: KSM@ANYWHERE.NET

Packing List:

+---+-----+-----------------+----------------------------+---------+-----+
|   |     |                 |                            |         |     |
+---+-----+-----------------+----------------------------+---------+-----+
| * |     | **DESIGNATON /  | **DESCRIPTION**            | **UNIT  | *   |
| * |     | PART NUMBER**   |                            | OF      | *QT |
| I |     |                 |                            | ME      | Y** |
| T |     |                 |                            | ASURE** |     |
| E |     |                 |                            |         |     |
| M |     |                 |                            |         |     |
| * |     |                 |                            |         |     |
| * |     |                 |                            |         |     |
|   |     |                 |                            |         |     |
| * |     |                 |                            |         |     |
| * |     |                 |                            |         |     |
| \ |     |                 |                            |         |     |
| # |     |                 |                            |         |     |
| * |     |                 |                            |         |     |
| * |     |                 |                            |         |     |
+---+-----+-----------------+----------------------------+---------+-----+
| * |     | **MC-400073**   | **AFEB-ALCT Cable          | **EA**  | **  |
| * |     |                 | Assembly**                 |         | 3** |
| 1 |     |                 |                            |         |     |
| * |     |                 | **Length = 0.3 m**         |         |     |
| * |     |                 |                            |         |     |
+---+-----+-----------------+----------------------------+---------+-----+
| * |     | **MC-400074**   | **AFEB-ALCT Cable          | **EA**  | **  |
| * |     |                 | Assembly**                 |         | 6** |
| 2 |     |                 |                            |         |     |
| * |     |                 | **Length = 0.3 m**         |         |     |
| * |     |                 |                            |         |     |
+---+-----+-----------------+----------------------------+---------+-----+
| * |     | **MC-400075**   | **AFEB-ALCT Cable          | **EA**  | **  |
| * |     |                 | Assembly**                 |         | 3** |
| 3 |     |                 |                            |         |     |
| * |     |                 | **Length = 0.4 m**         |         |     |
| * |     |                 |                            |         |     |
+---+-----+-----------------+----------------------------+---------+-----+
| * |     | **MC-400076**   | **AFEB-ALCT Cable          | **EA**  | **  |
| * |     |                 | Assembly**                 |         | 6** |
| 4 |     |                 |                            |         |     |
| * |     |                 | **Length = 0.4 m**         |         |     |
| * |     |                 |                            |         |     |
+---+-----+-----------------+----------------------------+---------+-----+
| * |     | **MC-400077**   | **AFEB-ALCT Cable          | **EA**  | **  |
| * |     |                 | Assembly**                 |         | 6** |
| 5 |     |                 |                            |         |     |
| * |     |                 | **Length = 0.5 m**         |         |     |
| * |     |                 |                            |         |     |
+---+-----+-----------------+----------------------------+---------+-----+
| * |     |                 |                            |         |     |
| * |     |                 |                            |         |     |
| T |     |                 |                            |         |     |
| o |     |                 |                            |         |     |
| t |     |                 |                            |         |     |
| a |     |                 |                            |         |     |
| l |     |                 |                            |         |     |
| q |     |                 |                            |         |     |
| u |     |                 |                            |         |     |
| a |     |                 |                            |         |     |
| n |     |                 |                            |         |     |
| t |     |                 |                            |         |     |
| i |     |                 |                            |         |     |
| t |     |                 |                            |         |     |
| y |     |                 |                            |         |     |
| : |     |                 |                            |         |     |
| C |     |                 |                            |         |     |
| a |     |                 |                            |         |     |
| b |     |                 |                            |         |     |
| l |     |                 |                            |         |     |
| e |     |                 |                            |         |     |
| s |     |                 |                            |         |     |
| 2 |     |                 |                            |         |     |
| 4 |     |                 |                            |         |     |
| * |     |                 |                            |         |     |
| * |     |                 |                            |         |     |
+---+-----+-----------------+----------------------------+---------+-----+

Package Size: 11\"x11\"x14.5\" (28cm x28cm x37cm)

Package Weight: 9lb (4.1kg)