+---------------------------------+------------------------------------+
| **Using PowerPoint for Energy   |                                    |
| Analysis**                      |                                    |
|                                 |                                    |
| Presented at the                |                                    |
| USAID-Sponsored Workshop on     |                                    |
| Energy in Dhaka, Bangladesh     |                                    |
|                                 |                                    |
| Henry Weigel                    |                                    |
|                                 |                                    |
| Energy Information              |                                    |
| Administration                  |                                    |
|                                 |                                    |
| March 1, 2001                   |                                    |
+---------------------------------+------------------------------------+
| ## **Overview**                 |                                    |
|                                 |                                    |
| -   Introduction, Examples,     |                                    |
|     Tutorial                    |                                    |
|                                 |                                    |
| -   Menus and tool bars.        |                                    |
|                                 |                                    |
| -   Selecting the chart type.   |                                    |
|                                 |                                    |
| -   Selecting a theme and       |                                    |
|     template.                   |                                    |
|                                 |                                    |
| -   The use of Wizards.         |                                    |
|                                 |                                    |
| -                               |                                    |
|                                 |                                    |
| -   Slide Transitions.          |                                    |
|                                 |                                    |
| -                               |                                    |
|                                 |                                    |
| -   The Insert feature (graphs, |                                    |
|     pictures, hyperlinks,       |                                    |
|     sounds, ...                 |                                    |
+---------------------------------+------------------------------------+
| PowerPoint Presentation 1 -- 01 | PowerPoint Presentation 1 -- 02    |
|                                 |                                    |
| ![](media/image1.p              | ![]                                |
| ng){width="3.745138888888889in" | (media/image2.png){width="2.975in" |
| height="2.0993055555555555in"}  | height="2.251388888888889in"}      |
+---------------------------------+------------------------------------+
| PowerPoint Presentation 1 -- 03 | ![](media/image                    |
|                                 | 3.png){width="3.796527777777778in" |
| The Financial Reporting System  | height="2.252083333333333in"}      |
| (FRS) is a unique data set. It  |                                    |
| is superior to simply comparing |                                    |
| company annual reports in that  |                                    |
| companies report in a format,   |                                    |
| that increases comparability.   |                                    |
|                                 |                                    |
| Company-level data is           |                                    |
| confidential and not publicly   |                                    |
| reported. Only aggregate data   |                                    |
| is reported.                    |                                    |
|                                 |                                    |
| Only publicly traded companies  |                                    |
| are included in the survey,     |                                    |
| ensuring that FRS data can be   |                                    |
| compared to public financial    |                                    |
| disclosures (e.g., Annual       |                                    |
| report and SEC Form 10-K).      |                                    |
|                                 |                                    |
| Reporting companies benefit by  |                                    |
| seeing reports that allow them  |                                    |
| to compare their corporate      |                                    |
| results to the aggregate of the |                                    |
| industry by line of business.   |                                    |
|                                 |                                    |
| The reporting companies are     |                                    |
| commonly referred to as the     |                                    |
| "FRS companies."                |                                    |
+---------------------------------+------------------------------------+

+--------------------------+-------------------------------------------+
| PowerPoint Presentation  | ![](media/image4.png){width="4.44375in"   |
| 1 -- 04                  | height="2.8513888888888888in"}            |
|                          |                                           |
| Although the original    |                                           |
| members of the reporting |                                           |
| group were almost        |                                           |
| without exception        |                                           |
| vertically-integrated    |                                           |
| oil companies, many      |                                           |
| changes have occurred in |                                           |
| the past 20+ years       |                                           |
|                          |                                           |
| The members of the FRS   |                                           |
| include                  |                                           |
| vertically-integrated    |                                           |
| oil and gas companies,   |                                           |
| oil and gas producers,   |                                           |
| refiner/marketers,       |                                           |
| refiner/wholesalers,     |                                           |
| energy companies,        |                                           |
| natural gas companies,   |                                           |
| and refining(/marketing) |                                           |
| joint ventures.          |                                           |
+--------------------------+-------------------------------------------+
| PowerPoint Presentation  | ![](media/image5.png){width="4.375in"     |
| 1 -- 05                  | height="3.285416666666667in"}             |
|                          |                                           |
| Although many of the     |                                           |
| U.S. majors have become  |                                           |
| more specialized in      |                                           |
| their operations over    |                                           |
| the last several years,  |                                           |
| the operations of the    |                                           |
| U.S. majors as a group   |                                           |
| is still varied.         |                                           |
|                          |                                           |
| During 1998 the U.S.     |                                           |
| majors accounted for:    |                                           |
|                          |                                           |
| --85 percent of U.S.     |                                           |
| crude distillation       |                                           |
| capacity (the increase   |                                           |
| from 60 percent in 1997  |                                           |
| to 85 percent in 1998    |                                           |
| was due to the addition  |                                           |
| of 11 companies,         |                                           |
| primarily to reverse the |                                           |
| erosion of               |                                           |
| refining/marketing       |                                           |
| within the group of U.S. |                                           |
| majors),                 |                                           |
|                          |                                           |
| --48 percent of crude    |                                           |
| oil and NGL production,  |                                           |
|                          |                                           |
| --44 percent of natural  |                                           |
| gas production, and      |                                           |
|                          |                                           |
| --7 percent of coal      |                                           |
| production (after        |                                           |
| reaching 30 percent in   |                                           |
| 1988).                   |                                           |
+--------------------------+-------------------------------------------+
| PowerPoint Presentation  | ![](media/image6.png){width="4.38125in"   |
| 1 -- 06                  | height="3.295138888888889in"}             |
|                          |                                           |
| Domestic                 |                                           |
| refining/marketing is a  |                                           |
| key area for the FRS     |                                           |
| companies                |                                           |
|                          |                                           |
| FRS domestic             |                                           |
| refining/marketing data  |                                           |
| have been of             |                                           |
| considerable use in EIA  |                                           |
| reports and to EIA       |                                           |
| customers                |                                           |
|                          |                                           |
| Return on investment is  |                                           |
| the net income           |                                           |
| contributed by the line  |                                           |
| of business divided by   |                                           |
| the asset base           |                                           |
| associated with the line |                                           |
| of business (in this     |                                           |
| case net investment in   |                                           |
| place --- net pp&e plus  |                                           |
| investments and advances |                                           |
| to unconsolidated        |                                           |
| affiliates).             |                                           |
|                          |                                           |
| Simply considering net   |                                           |
| income could be          |                                           |
| misleading without       |                                           |
| additionally considering |                                           |
| the magnitude of the     |                                           |
| assets used to generate  |                                           |
| it.                      |                                           |
|                          |                                           |
| The profitability of     |                                           |
| domestic                 |                                           |
| refining/marketing has   |                                           |
| been historically low    |                                           |
| compared to other lines  |                                           |
| of business, including   |                                           |
| foreign                  |                                           |
| refining/marketing.      |                                           |
+--------------------------+-------------------------------------------+

+----------------------------+-----------------------------------------+
| PowerPoint Presentation 1  | ![](media/image7.png){width="4.225in"   |
| -- 07                      | height="3.16875in"}                     |
|                            |                                         |
| An illustration of the     |                                         |
| recent trends in the gross |                                         |
| margin, operating costs,   |                                         |
| and the net margin         |                                         |
| demonstrates that          |                                         |
| reductions in operating    |                                         |
| costs, not raw materials   |                                         |
| costs, have resulted in    |                                         |
| increased profitability    |                                         |
| (see the figure in this    |                                         |
| presentation entitled      |                                         |
| "Returns on Investment in  |                                         |
| Refining/Marketing and     |                                         |
| Other Operations for U.S.  |                                         |
| Majors, 1990-1998").       |                                         |
+----------------------------+-----------------------------------------+
| PowerPoint Presentation 1  | ![](media/image8.png){width="4.275in"   |
| -- 08                      | height="3.2104166666666667in"}          |
|                            |                                         |
| The increased              |                                         |
| sophistication of U.S.     |                                         |
| refineries allows all      |                                         |
| refiners, and especially   |                                         |
| the U.S. majors who tend   |                                         |
| to have the most           |                                         |
| sophisticated refineries,  |                                         |
| to take advantage of       |                                         |
| increases in the           |                                         |
| differences between light  |                                         |
| and heavy crude oil.       |                                         |
|                            |                                         |
| The more sophisticated the |                                         |
| refinery, the more easily  |                                         |
| heavy crude oil can be     |                                         |
| processed into petroleum   |                                         |
| products.                  |                                         |
+----------------------------+-----------------------------------------+
| PowerPoint Presentation 1  | ![](media/image9.png){width="4.25in"    |
| -- 09                      | height="3.191666666666667in"}           |
|                            |                                         |
| Similarly, sophisticated   |                                         |
| refineries allow all       |                                         |
| refiners, including the    |                                         |
| U.S. majors, to take       |                                         |
| advantage of price         |                                         |
| differences between light  |                                         |
| (e.g., motor gasoline) and |                                         |
| heavy (e.g., residual fuel |                                         |
| oil) products.             |                                         |
|                            |                                         |
| Thus, the more             |                                         |
| sophisticated the          |                                         |
| refinery, the more easily  |                                         |
| the refiner can pay less   |                                         |
| for crude oil and receive  |                                         |
| more for the refined       |                                         |
| products.                  |                                         |
+----------------------------+-----------------------------------------+

+----------------------------+-----------------------------------------+
| PowerPoint Presentation 1  | ![](media/image10.png){width="4.3in"    |
| -- 10                      | height="3.225in"}                       |
|                            |                                         |
| Essentially no             |                                         |
| change/increase in         |                                         |
| petroleum product          |                                         |
| consumption is expected to |                                         |
| occur this year (i.e.,     |                                         |
| 2000) relative to 1999,    |                                         |
| partially in reaction to   |                                         |
| the substantial increases  |                                         |
| in product prices ---      |                                         |
| particularly fuel oil      |                                         |
| during the winter and      |                                         |
| motor gasoline this        |                                         |
| summer.                    |                                         |
|                            |                                         |
| Consumption of petroleum   |                                         |
| products is expected to    |                                         |
| increase next year --- so  |                                         |
| long as the shortages that |                                         |
| occurred during the first  |                                         |
| half of this year don't    |                                         |
| recur --- by almost 3      |                                         |
| percent.                   |                                         |
|                            |                                         |
| So, the U.S. refining      |                                         |
| industry has undergone a   |                                         |
| large amount of            |                                         |
| change/restructuring       |                                         |
| during the past decade.    |                                         |
| Although the profitability |                                         |
| of the industry has been   |                                         |
| relatively low (at least   |                                         |
| for the U.S. majors and    |                                         |
| relative to their other    |                                         |
| petroleum operations), the |                                         |
| future of the industry     |                                         |
| over the next several      |                                         |
| months appears stable, if  |                                         |
| not spectacular.           |                                         |
+----------------------------+-----------------------------------------+
| PowerPoint Presentation 2  | ![](media/image11.jpeg){width="4.25in"  |
| -- 01                      | height="2.775in"}                       |
|                            |                                         |
| This is a PowerPoint       |                                         |
| presentation made by Dr.   |                                         |
| John Cook of EIA at the    |                                         |
| National Governors'        |                                         |
| Association on January 26, |                                         |
| 2001. It was subsequently  |                                         |
| made available on the EIA  |                                         |
| web site a an html version |                                         |
| of the PowerPoint          |                                         |
| presentation.              |                                         |
|                            |                                         |
| The slide at the right is  |                                         |
| the opening slide on the   |                                         |
| web site. The Table of     |                                         |
| Contents is shown in part. |                                         |
| To view the slides in      |                                         |
| sequence simply click on   |                                         |
| "Click here to start".     |                                         |
| Then buttons will appear   |                                         |
| on the next slide as       |                                         |
| navigation aids.           |                                         |
+----------------------------+-----------------------------------------+
| PowerPoint Presentation 2  | ![](media/im                            |
| -- 02                      | age12.jpeg){width="4.248611111111111in" |
|                            | height="3.627083333333333in"}           |
| Each slide has             |                                         |
| accompanying text. The     |                                         |
| text for the slide at the  |                                         |
| right is shown in the      |                                         |
| picture below. Note the    |                                         |
| navigation buttons. For    |                                         |
| subsequent slides the      |                                         |
| navigation buttons will be |                                         |
| omitted to conserve space. |                                         |
+----------------------------+-----------------------------------------+

+---------------------------+------------------------------------------+
| PowerPoint Presentation 2 | ![](media/image13.jpeg){width="4.3in"    |
| -- 03                     | height="2.9291666666666667in"}           |
|                           |                                          |
| The text accompanying the |                                          |
| previous slide is shown   |                                          |
| at the right.             |                                          |
+---------------------------+------------------------------------------+
| PowerPoint Presentation 2 | ![](media/image14.png){width="4.3in"     |
| -- 04                     | height="3.23125in"}                      |
|                           |                                          |
| Despite more than a       |                                          |
| doubling of average world |                                          |
| crude oil prices from     |                                          |
| 1998 to 2000, prices      |                                          |
| remain well below the     |                                          |
| peaks seen in the early   |                                          |
| 1980's, both on a nominal |                                          |
| and a real (constant      |                                          |
| dollar) basis.            |                                          |
|                           |                                          |
| The average world crude   |                                          |
| oil price (represented by |                                          |
| the average price paid by |                                          |
| U.S. refiners for foreign |                                          |
| crude oil) in 2000 is     |                                          |
| estimated by EIA at       |                                          |
| \$27.86 per barrel. By    |                                          |
| comparison, the peak      |                                          |
| annual average world      |                                          |
| price was \$37.05 per     |                                          |
| barrel in 1981,           |                                          |
| equivalent to \$59.40 per |                                          |
| barrel in 1999 dollars.   |                                          |
+---------------------------+------------------------------------------+
| PowerPoint Presentation 2 | ![](media/image15.png){width="4.3in"     |
| -- 05                     | height="3.225in"}                        |
|                           |                                          |
| EIA assumes in its base   |                                          |
| case that OPEC 10         |                                          |
| production averages about |                                          |
| 0.6 million barrels per   |                                          |
| day less in the 1st       |                                          |
| quarter of 2001 than was  |                                          |
| produced in the 4th       |                                          |
| quarter of 2000. This is  |                                          |
| based on the assumption   |                                          |
| that beginning in         |                                          |
| February 2001, OPEC 10    |                                          |
| production is 1 million   |                                          |
| barrels per day less than |                                          |
| the estimate for December |                                          |
| 2000.                     |                                          |
|                           |                                          |
| From the fourth quarter   |                                          |
| of 1999 to the 4th        |                                          |
| quarter of 2000,          |                                          |
| worldwide oil production  |                                          |
| increased by about 3.7    |                                          |
| million barrels per day   |                                          |
| to a level of 77.8        |                                          |
| million barrels per day.  |                                          |
|                           |                                          |
| Etc. more assumptions and |                                          |
| observations.             |                                          |
+---------------------------+------------------------------------------+

+---------------------------+------------------------------------------+
| PowerPoint Presentation 2 | ![](media/image16.png){width="4.3in"     |
| -- 06                     | height="3.2375in"}                       |
|                           |                                          |
| During 1999, we saw stock |                                          |
| draws during the summer   |                                          |
| months, when we normally  |                                          |
| see stock builds, and     |                                          |
| very large stock draws    |                                          |
| during the winter of      |                                          |
| 1999/2000.                |                                          |
|                           |                                          |
| --Normally, crude oil     |                                          |
| production exceeds        |                                          |
| product demand in the     |                                          |
| spring and summer, and    |                                          |
| stocks build.             |                                          |
|                           |                                          |
| --These stocks are        |                                          |
| subsequently drawn down   |                                          |
| during the fourth and     |                                          |
| first quarters (dark blue |                                          |
| areas). When the market   |                                          |
| is in balance, the stock  |                                          |
| builds equal the draws.   |                                          |
|                           |                                          |
| --                        |                                          |
|                           |                                          |
| During 2000, stocks have  |                                          |
| gradually built, but      |                                          |
| following the large stock |                                          |
| draws of 1999,            |                                          |
| inventories needed to     |                                          |
| have been built more to   |                                          |
| get back to normal        |                                          |
| levels.                   |                                          |
|                           |                                          |
| Etc.                      |                                          |
+---------------------------+------------------------------------------+
| PowerPoint Presentation 2 | ![](media/image17.png){width="4.3in"     |
| -- 07                     | height="3.225in"}                        |
|                           |                                          |
| The most recent data show |                                          |
| OECD inventories          |                                          |
| remaining at very low     |                                          |
| levels.                   |                                          |
|                           |                                          |
| EIA expects inventories   |                                          |
| to remain low through the |                                          |
| coming year. This         |                                          |
| increases the potential   |                                          |
| for price volatility      |                                          |
| through the winter, and   |                                          |
| even extending to the     |                                          |
| next gasoline season.     |                                          |
+---------------------------+------------------------------------------+
| PowerPoint Presentation 2 | ![](media/image18.png){width="4.325in"   |
| -- 08                     | height="3.24375in"}                      |
|                           |                                          |
| One can use a simple      |                                          |
| model to deal with        |                                          |
| price/fundamental         |                                          |
| relationships. This one   |                                          |
| predicts monthly average  |                                          |
| WTI price as a function   |                                          |
| of OECD total petroleum   |                                          |
| stock deviations from the |                                          |
| normal levels .           |                                          |
|                           |                                          |
| --The graph shows the     |                                          |
| model as it begins        |                                          |
| predicting prices in      |                                          |
| 1992. It shows how well   |                                          |
| the model has predicted   |                                          |
| not only the direction,   |                                          |
| but the magnitude of      |                                          |
| prices over this 8+ year  |                                          |
| period.                   |                                          |
|                           |                                          |
| While the model is simple |                                          |
| and not perfect, it does  |                                          |
| predict the overall       |                                          |
| trends and, in            |                                          |
| particular, the recent    |                                          |
| rise in prices.           |                                          |
+---------------------------+------------------------------------------+

+---------------------------+------------------------------------------+
| PowerPoint Presentation 2 | ![](media/image19.png){width="4.3in"     |
| -- 09                     | height="3.225in"}                        |
|                           |                                          |
| Consistent with OECD      |                                          |
| inventories, U.S.         |                                          |
| inventories are low. They |                                          |
| have been well below the  |                                          |
| normal range for over one |                                          |
| year.                     |                                          |
|                           |                                          |
| Crude oil stocks in the   |                                          |
| United States, while      |                                          |
| tending to increase of    |                                          |
| late toward more normal   |                                          |
| levels, remain well below |                                          |
| average. At the end of    |                                          |
| December, crude oil       |                                          |
| stocks were near 289      |                                          |
| million barrels, about 4% |                                          |
| below the 5-year average, |                                          |
| and slightly higher than  |                                          |
| at the end of 1999. The   |                                          |
| latest weekly data, for   |                                          |
| the week ending January   |                                          |
| 19, show U.S. crude oil   |                                          |
| stocks at 286 million     |                                          |
| barrels, just about a     |                                          |
| million barrels above     |                                          |
| their level a year ago.   |                                          |
+---------------------------+------------------------------------------+
| PowerPoint Presentation 2 | ![](media/image20.png){width="4.3in"     |
| -- 10                     | height="3.23125in"}                      |
|                           |                                          |
| At the end of December,   |                                          |
| distillate fuel oil       |                                          |
| stocks were about 116     |                                          |
| million barrels, which is |                                          |
| more than 14 percent      |                                          |
| below their 5-year        |                                          |
| average for this time of  |                                          |
| year, and about 7 percent |                                          |
| less than last year's low |                                          |
| levels. As of January 19, |                                          |
| the most recent weekly    |                                          |
| data, distillate stocks   |                                          |
| remained at about that    |                                          |
| level, which is slightly  |                                          |
| higher than a year ago.   |                                          |
|                           |                                          |
| If the currently          |                                          |
| depressed level of        |                                          |
| distillate stocks         |                                          |
| continues, the result     |                                          |
| could be strong upward    |                                          |
| pressure on prices for    |                                          |
| the distillate fuels      |                                          |
| through the winter.       |                                          |
+---------------------------+------------------------------------------+
| PowerPoint Presentation 2 | ![](media/image21.png){width="4.3in"     |
| -- 11                     | height="3.23125in"}                      |
|                           |                                          |
| Stocks are normally an    |                                          |
| important part of East    |                                          |
| Coast winter distillate   |                                          |
| supply, since they are    |                                          |
| the nearest source when   |                                          |
| anything unexpected       |                                          |
| occurs, and they supply a |                                          |
| significant portion of    |                                          |
| demand during the peak    |                                          |
| heating season. Over the  |                                          |
| last 10 years, stocks     |                                          |
| have provided about 15%   |                                          |
| of supply during the peak |                                          |
| winter months of January  |                                          |
| and February. On average, |                                          |
| stocks supply the East    |                                          |
| Coast with about 260      |                                          |
| thousand barrels per day  |                                          |
| in January and 280 in     |                                          |
| February. Those supplies  |                                          |
| represent draws of about  |                                          |
| 8 million barrels in one  |                                          |
| month.                    |                                          |
|                           |                                          |
| In addition, East Coast   |                                          |
| refineries meet about 25% |                                          |
| of demand during January  |                                          |
| and February, and other   |                                          |
| regions \-- mostly the    |                                          |
| Gulf Coast \-- supply     |                                          |
| 40-50% of the region's    |                                          |
| needs.                    |                                          |
+---------------------------+------------------------------------------+

+---------------------------+------------------------------------------+
| PowerPoint Presentation 2 | ![](media/image22.png){width="4.3in"     |
| -- 12                     | height="3.23125in"}                      |
|                           |                                          |
| Because of the higher     |                                          |
| projected crude oil       |                                          |
| prices and because of     |                                          |
| increased tightening in   |                                          |
| the Northeast heating oil |                                          |
| market since the last     |                                          |
| Outlook, we now expect    |                                          |
| prices this winter for    |                                          |
| residential heating oil   |                                          |
| deliveries to peak at     |                                          |
| about \$1.52 per gallon   |                                          |
| in January. This is       |                                          |
| significantly above the   |                                          |
| monthly peak reached last |                                          |
| winter. Because these     |                                          |
| figures are monthly       |                                          |
| averages, we expect some  |                                          |
| price movements for a few |                                          |
| days to be above the      |                                          |
| values shown on the       |                                          |
| graph.                    |                                          |
|                           |                                          |
| This winter's expected    |                                          |
| peak price would be the   |                                          |
| highest on record in      |                                          |
| nominal terms, eclipsing  |                                          |
| the high set in February  |                                          |
| 2000. However, in real    |                                          |
| (constant dollar) terms,  |                                          |
| both of these prices      |                                          |
| remain well below the     |                                          |
| peak reached in March     |                                          |
| 1981, when the average    |                                          |
| residential heating oil   |                                          |
| price was \$1.29 per      |                                          |
| gallon, equivalent to     |                                          |
| over \$2.50 per gallon    |                                          |
| today.                    |                                          |
+---------------------------+------------------------------------------+
| PowerPoint Presentation 2 | ![](media/image23.png){width="4.3in"     |
| -- 13                     | height="3.225in"}                        |
|                           |                                          |
| Gasoline inventories in   |                                          |
| the United States began   |                                          |
| last summer's driving     |                                          |
| season at low levels and  |                                          |
| ended at low levels.      |                                          |
|                           |                                          |
| In October 2000, with the |                                          |
| market focusing on        |                                          |
| distillate, gasoline      |                                          |
| inventories slipped well  |                                          |
| below the normal range.   |                                          |
|                           |                                          |
| At the end of December,   |                                          |
| gasoline inventories were |                                          |
| about 194 million         |                                          |
| barrels, which is almost  |                                          |
| 5 percent below the       |                                          |
| 5-year average level for  |                                          |
| this time of year, but    |                                          |
| slightly above the end of |                                          |
| 1999. As of January 19,   |                                          |
| the most recent weekly    |                                          |
| data, gasoline stocks     |                                          |
| have risen to nearly 201  |                                          |
| million barrels, about a  |                                          |
| million barrels less than |                                          |
| a year ago.               |                                          |
+---------------------------+------------------------------------------+
| PowerPoint Presentation 2 | ![](media/image24.png){width="4.3in"     |
| -- 14                     | height="3.225in"}                        |
|                           |                                          |
| Assuming that our base    |                                          |
| case crude oil price path |                                          |
| holds, we project that    |                                          |
| retail motor gasoline     |                                          |
| prices will continue to   |                                          |
| recede this winter, then  |                                          |
| begin to rise ahead of    |                                          |
| the summer driving        |                                          |
| season. By year\'s end,   |                                          |
| the monthly average       |                                          |
| retail price of regular   |                                          |
| unleaded (self-service)   |                                          |
| motor gasoline is         |                                          |
| projected to be about     |                                          |
| \$1.38 per gallon.        |                                          |
|                           |                                          |
| As was the case with      |                                          |
| heating oil, last year's  |                                          |
| peak average gasoline     |                                          |
| price, at \$1.633 per     |                                          |
| gallon in June, was the   |                                          |
| highest ever recorded in  |                                          |
| nominal terms. However,   |                                          |
| in real (constant dollar) |                                          |
| prices, the highest       |                                          |
| observed price was in     |                                          |
| March 1981, when the      |                                          |
| average was \$1.417 per   |                                          |
| gallon, equivalent to     |                                          |
| almost \$2.80 per gallon  |                                          |
| today.                    |                                          |
+---------------------------+------------------------------------------+

+---------------------------+------------------------------------------+
| PowerPoint Presentation 2 | ![](media/image25.png){width="4.3in"     |
| -- 15                     | height="3.225in"}                        |
|                           |                                          |
| U.S. inventories of       |                                          |
| propane benefited from a  |                                          |
| late pre-season build     |                                          |
| that pushed inventories   |                                          |
| to over 65 million        |                                          |
| barrels by early November |                                          |
| 2000, the second highest  |                                          |
| peak pre-heating season   |                                          |
| level since 1986.         |                                          |
|                           |                                          |
| Although propane          |                                          |
| inventories were expected |                                          |
| to remain within the      |                                          |
| normal range for the      |                                          |
| duration of the 2000-01   |                                          |
| heating season, cold      |                                          |
| weather in November and   |                                          |
| December, along with      |                                          |
| recently high natural gas |                                          |
| prices that discouraged   |                                          |
| propane production from   |                                          |
| gas processing, resulted  |                                          |
| in stocks falling below   |                                          |
| the normal range by the   |                                          |
| end of December.          |                                          |
+---------------------------+------------------------------------------+
| PowerPoint Presentation 2 | ![](media/image26.png){width="4.3in"     |
| -- 16                     | height="3.225in"}                        |
|                           |                                          |
| Propane spot prices at    |                                          |
| the major trading hubs    |                                          |
| remained relatively close |                                          |
| through the fall of 2000, |                                          |
| even as they were pushed  |                                          |
| higher by rapidly rising  |                                          |
| natural gas prices.       |                                          |
|                           |                                          |
| Prices in the entire      |                                          |
| country experienced a     |                                          |
| rapid runup in December   |                                          |
| as demand increased (due  |                                          |
| to unusually cold         |                                          |
| weather) and supply was   |                                          |
| constrained (due to       |                                          |
| refiners using propane in |                                          |
| their own facilities and  |                                          |
| natural gas processing    |                                          |
| plants offering less      |                                          |
| propane for sale as       |                                          |
| natural gas prices        |                                          |
| remained extraordinarily  |                                          |
| high).                    |                                          |
|                           |                                          |
| Residential propane       |                                          |
| prices are expected to    |                                          |
| rise over the remainder   |                                          |
| of the 2000-01 heating    |                                          |
| season as continued       |                                          |
| volatility in crude oil   |                                          |
| markets and strong        |                                          |
| heating demand put upward |                                          |
| pressure on propane       |                                          |
| prices during this        |                                          |
| period.                   |                                          |
+---------------------------+------------------------------------------+
| PowerPoint Presentation 2 | ![](media/image27.png){width="4.3in"     |
| -- 17                     | height="3.225in"}                        |
|                           |                                          |
| Residential propane       |                                          |
| prices rose fairly        |                                          |
| strongly during the       |                                          |
| 1999-2000 heating season, |                                          |
| gaining nearly 25 cents   |                                          |
| per gallon between        |                                          |
| October and March.        |                                          |
|                           |                                          |
| Unfortunately, increases  |                                          |
| have been even stronger   |                                          |
| this year. EIA's winter   |                                          |
| residential propane price |                                          |
| survey shows that prices  |                                          |
| started out this season   |                                          |
| higher than they ended    |                                          |
| last spring, and have     |                                          |
| risen sharply from there. |                                          |
| Average prices in the     |                                          |
| East and Midwest have     |                                          |
| risen more than 40 cents  |                                          |
| since the season began in |                                          |
| October.                  |                                          |
|                           |                                          |
| As seen in the previous   |                                          |
| chart, recent moderating  |                                          |
| of natural gas prices has |                                          |
| helped bring spot propane |                                          |
| prices down somewhat from |                                          |
| their peaks in early      |                                          |
| January. If this trend    |                                          |
| continues, residential    |                                          |
| prices should flatten out |                                          |
| or begin to decline.      |                                          |
+---------------------------+------------------------------------------+

+---------------------------+------------------------------------------+
| PowerPoint Presentation 2 | ![](media/image28.png){width="4.3in"     |
| -- 18                     | height="3.225in"}                        |
|                           |                                          |
| Working gas in storage is |                                          |
| estimated to have been    |                                          |
| about 2,425 billion cubic |                                          |
| feet at the end of        |                                          |
| November, 14% below the   |                                          |
| previous 5-year average.  |                                          |
| The current outlook for   |                                          |
| winter demand and supply  |                                          |
| suggests that storage is  |                                          |
| headed for record lows    |                                          |
| this winter if weather is |                                          |
| normal or colder than     |                                          |
| normal. In the base case, |                                          |
| we project that gas       |                                          |
| storage will fall to      |                                          |
| about 640 billion cubic   |                                          |
| feet at the end of the    |                                          |
| heating season (March 31, |                                          |
| 2001). The previous       |                                          |
| record low was 758        |                                          |
| billion cubic feet at the |                                          |
| end of the winter of      |                                          |
| 1995-1996. If summer gas  |                                          |
| demand next year is as    |                                          |
| strong as we currently    |                                          |
| expect it to be, the low  |                                          |
| end-winter storage levels |                                          |
| will present a strong     |                                          |
| challenge to the North    |                                          |
| American gas supply       |                                          |
| system to maintain        |                                          |
| flexibility and provide   |                                          |
| additional gas in         |                                          |
| preparation for the       |                                          |
| subsequent winter season. |                                          |
+---------------------------+------------------------------------------+
| PowerPoint Presentation 2 | ![](media/image29.png){width="4.3in"     |
| -- 19                     | height="3.225in"}                        |
|                           |                                          |
| The surge in spot prices  |                                          |
| at the Henry Hub since    |                                          |
| April has taken prices    |                                          |
| well above a typical      |                                          |
| range for 1998-1999       |                                          |
|                           |                                          |
| The Henry Hub spot price  |                                          |
| spiked at \$10.53 per     |                                          |
| MMBtu on December 29.     |                                          |
|                           |                                          |
| SReasons for the price    |                                          |
| run-up include:           |                                          |
|                           |                                          |
| --relatively flat natural |                                          |
| gas production for        |                                          |
| several years             |                                          |
|                           |                                          |
| --increased demand for    |                                          |
| natural gas as the        |                                          |
| economy has grown,        |                                          |
| especially from the       |                                          |
| electricity generating    |                                          |
| sector                    |                                          |
|                           |                                          |
| --expectations for a      |                                          |
| colder winter than        |                                          |
| experienced in the last   |                                          |
| few years (generally      |                                          |
| borne out so far this     |                                          |
| heating season)           |                                          |
|                           |                                          |
| --low levels of natural   |                                          |
| gas in storage            |                                          |
|                           |                                          |
| --high prices for oil     |                                          |
| limiting the economic     |                                          |
| incentive to switch to    |                                          |
| petroleum-based fuels.    |                                          |
+---------------------------+------------------------------------------+
| PowerPoint Presentation 2 | ![](media/image30.png){width="4.3in"     |
| -- 20                     | height="3.225in"}                        |
|                           |                                          |
| We expect to see peak     |                                          |
| monthly spot wellhead     |                                          |
| prices this winter of     |                                          |
| over \$8.40, the monthly  |                                          |
| average reported for      |                                          |
| December 2000. Recently,  |                                          |
| concern about cold        |                                          |
| weather and low stocks    |                                          |
| pushed daily spot gas     |                                          |
| prices over \$10.50 per   |                                          |
| mcf. However, in early    |                                          |
| January of this year,     |                                          |
| forecasts of warm weather |                                          |
| pushed the price down by  |                                          |
| more \$1.00 per mcf in    |                                          |
| one day, indicating the   |                                          |
| extraordinary volatility  |                                          |
| in the current U.S.       |                                          |
| market.                   |                                          |
|                           |                                          |
| The gas storage situation |                                          |
| in the United States has  |                                          |
| not improved over the     |                                          |
| last few months, a sign   |                                          |
| that demand remains       |                                          |
| strong. We believe that   |                                          |
| the 30-year records for   |                                          |
| (seasonally adjusted)     |                                          |
| storage lows may be       |                                          |
| challenged throughout the |                                          |
| heating season.           |                                          |
+---------------------------+------------------------------------------+

PowerPoint Tutorial

Adapted from Media Services:
<http://www.eiu.edu/~mediasrv/ppoint97/PowerPoint.html> and Energy
Information Administration -- Henry Weigel, Presented in Bangladesh
March 1, 2001

**1. Creating a New Presentation**

> When PowerPoint first opens, there are four choices on how to create a
> new presentation. You can select **AutoContent wizard**, **Template**,
> **Blank presentation** or **Open an existing presentation**. 
> **AutoContent wizard** will create a presentation for you using your
> specifications.  Once you are finished, you need to substitute the
> text they have entered with your own text.  **Template** gives you the
> background and formatting for the presentation, and a **Blank
> presentation** begins with one blank slide.  **Open an existing
> presentation** allows you to open a presentation that has been
> previously saved.

+-------------------------------+--------------------------------------+
| > Choose by clicking the      |                                      |
| > bullet to the left of the   |                                      |
| > option you would like to    |                                      |
| > use. For now, select        |                                      |
| > **[B]{.underline}lank       |                                      |
| > presentation** and click    |                                      |
| > **OK**.                     |                                      |
+-------------------------------+--------------------------------------+

+--------------------------+-------------------------------------------+
| > In the next screen,    |                                           |
| > the computer asks you  |                                           |
| > to choose an           |                                           |
| > AutoLayout. The        |                                           |
| > AutoLayout defines the |                                           |
| > type of slide you are  |                                           |
| > going to insert in     |                                           |
| > your new presentation. |                                           |
| > There are numerous     |                                           |
| > types of slides        |                                           |
| > including bullet       |                                           |
| > slides, organizational |                                           |
| > charts, and tables.    |                                           |
| > For now, choose the    |                                           |
| > blank screen and click |                                           |
| > **OK**.                |                                           |
+--------------------------+-------------------------------------------+

Your screen should now display a blank slide on which you can begin to
enter text and graphics.

**2. Inserting a New Slide**

Now that you have a blank presentation with one blank slide, let\'s add
another slide. The main menu is located at the top of PowerPoint\'s
screen (and shown here). Go to the main menu and click the
**[I]{.underline}nsert** menu.

  -------------------------------------- --------------------------------
  Move the cursor down to                
  **[N]{.underline}ew Slide** and click. 
  Typing the letter M while holding the  
  **Ctrl** key down will also add a      
  slide. You may use either option.      

  -------------------------------------- --------------------------------

+--------------------+-------------------------------------------------+
| The AutoLayout     |                                                 |
| screen should      |                                                 |
| appear. Choose the |                                                 |
| blank screen and   |                                                 |
| click **OK**.      |                                                 |
|                    |                                                 |
| A blank screen     |                                                 |
| will appear. Move  |                                                 |
| on to Lesson 3 to  |                                                 |
| add text to the    |                                                 |
| slides.            |                                                 |
+--------------------+-------------------------------------------------+

**3. Entering Text Into Your Presentation**

Now that you have a blank presentation with one slide, let\'s enter some
text. There are two ways to enter text: text box and word art.

[Using the Text Box]{.underline}

The text box is the best option for larger text passages or text which
needs to be edited easily. Go to the main menu and select the insert
menu. Under the Insert menu, choose text box. After you have chosen the
text box option, press the cursor down where you would like the text to
appear, and hold the cursor down as you drag the text box longer. Make
the box as long as you like.

**Editing Text**

To edit this text, highlight it by dragging the mouse over it while
holding down the mouse button. The text should appear highlighted as
shown here.

In the main menu, select the format menu as shown here.

In the format menu, select font.

  -------------------------- --------------------------------------------
  The font screen should     
  appear (as shown. Here,    
  you can choose a font,     
  style, size, effect and    
  color for your highlighted 
  text. Under the            
  **[F]{.underline}ont**     
  menu, choose **Arial       
  Black** as I have          
  highlighted. You can       
  choose this font by        
  clicking on it. Once it    
  has been chosen, it will   
  appear highlighted.        

  -------------------------- --------------------------------------------

  --------------------------------------- -------------------------------
  Under F[o]{.underline}nt style, choose  
  **Bold** as I have highlighted above.   
  The bold option will make the text      
  appear darker than any other option.    
  Once you have chosen the Font and Style 
  (Arial Black and Bold), click **OK**.   
  The text should look different now. The 
  text after this editing is shown at     
  right.                                  

  --------------------------------------- -------------------------------

+-----------------------+----------------------------------------------+
| In the main menu, go  |                                              |
| back to the format    |                                              |
| menu and select Font  |                                              |
| again. When the Font  |                                              |
| screen appears,       |                                              |
| change the style to   |                                              |
| **Italic** rather     |                                              |
| than **Bold**.        |                                              |
|                       |                                              |
| Under the Size menu,  |                                              |
| select 60. Since 60   |                                              |
| is larger than our    |                                              |
| previous font size,   |                                              |
| the size of our text  |                                              |
| will increase.        |                                              |
|                       |                                              |
| Once you have made    |                                              |
| your selections,      |                                              |
| click **OK**. The     |                                              |
| text box enlarges to  |                                              |
| accommodate the       |                                              |
| larger font.          |                                              |
+-----------------------+----------------------------------------------+

+--------------------+-------------------------------------------------+
| Once more, go to   |                                                 |
| the Font screen    |                                                 |
| (under the Format  |                                                 |
| menu select font). |                                                 |
| Under effects,     |                                                 |
| select the box     |                                                 |
| next to            |                                                 |
| [U]{.u             |                                                 |
| nderline}nderline. |                                                 |
| A check should     |                                                 |
| appear in it as    |                                                 |
| shown at right.    |                                                 |
|                    |                                                 |
| Under              |                                                 |
| [C                 |                                                 |
| ]{.underline}olor, |                                                 |
| press the arrow ( |                                                 |
| ). Choose the      |                                                 |
| color blue by      |                                                 |
| clicking on it.    |                                                 |
+--------------------+-------------------------------------------------+

+-----------------------------------+-----------------------------------+
| Once you have finished, click     |                                   |
| **OK**. The text should now look  |                                   |
| like this:                        |                                   |
|                                   |                                   |
| Now, we can move on to adding     |                                   |
| WordArt.                          |                                   |
+-----------------------------------+-----------------------------------+

[Using WordArt]{.underline}

WordArt can be used to create interesting headings or flashy titles.
Under the insert menu, select picture. In the submenu that appears,
select **[W]{.underline}ordArt**.

Select a type of WordArt. For this tutorial, choose the rainbow style as
outlined in the picture below. Once you have selected it, click **OK**.

  ----------------------------------- -----------------------------------
  In the next screen, type in a word  
  or short phrase. Click **OK** when  
  you are finished. This is what it   
  should look like:                   

  ----------------------------------- -----------------------------------

Editing WordArt

+---------------------------------+------------------------------------+
| Double click on your WordArt to |                                    |
| get back to the menu where you  |                                    |
| added your WordArt text. This   |                                    |
| is where you can edit your      |                                    |
| WordArt.                        |                                    |
|                                 |                                    |
| To change the font size, click  |                                    |
| the arrow under the             |                                    |
| **[S]{.underline}ize** menu as  |                                    |
| shown. From the menu that       |                                    |
| appears, select the number 54.  |                                    |
| Now, your WordArt will have     |                                    |
| font size 54.                   |                                    |
|                                 |                                    |
| The bold option is represented  |                                    |
| by a letter **B** on the button |                                    |
| face at the top of the screen.  |                                    |
| Select this option. You may     |                                    |
| also use the italic option by   |                                    |
| clicking the ***I*** which is   |                                    |
| next to the **B** button.       |                                    |
+---------------------------------+------------------------------------+

+----------------------+-----------------------------------------------+
| Now, we can change   |                                               |
| the font to          |                                               |
| **Bookman Old        |                                               |
| Style** by pulling   |                                               |
| down the menu with   |                                               |
| the arrow button (  |                                               |
| ). Keep the mouse    |                                               |
| button down until    |                                               |
| you have **Bookman   |                                               |
| Old Style**, then    |                                               |
| release the button.  |                                               |
|                      |                                               |
| Once you have        |                                               |
| finished editing     |                                               |
| your WordArt, click  |                                               |
| **OK**.              |                                               |
+----------------------+-----------------------------------------------+

+----------------------------+-----------------------------------------+
| You now have two types of  |                                         |
| text on your screen; text  |                                         |
| box and WordArt.           |                                         |
|                            |                                         |
| Now that we have text, we  |                                         |
| can move on to the next    |                                         |
| lesson to insert and edit  |                                         |
| pictures.                  |                                         |
+----------------------------+-----------------------------------------+

**4. Inserting and Editing a Picture**

Inserting a Clipart:

+--------------------+-------------------------------------------------+
| Go up to the main  |                                                 |
| menu and click the |                                                 |
| insert menu. Under |                                                 |
| the insert menu,   |                                                 |
| choose picture     |                                                 |
| then clip art.     |                                                 |
+--------------------+-------------------------------------------------+
| In the Microsoft   |                                                 |
| Clip Gallery       |                                                 |
| (shown at right)   |                                                 |
| make sure the      |                                                 |
| **                 |                                                 |
| [C]{.underline}lip |                                                 |
| Art** tab is       |                                                 |
| selected. Choose a |                                                 |
| category from the  |                                                 |
| left. Select       |                                                 |
| **Gestures**.      |                                                 |
|                    |                                                 |
| Now, you can       |                                                 |
| select one of the  |                                                 |
| graphics displayed |                                                 |
| on the screen. If  |                                                 |
| you would like     |                                                 |
| more options, you  |                                                 |
| can press the      |                                                 |
| world icon. The    |                                                 |
| computer will let  |                                                 |
| you choose an icon |                                                 |
| from a homepage it |                                                 |
| brings up. This    |                                                 |
| option is only     |                                                 |
| available if you   |                                                 |
| are connected to   |                                                 |
| the Internet and   |                                                 |
| have access to the |                                                 |
| web.               |                                                 |
+--------------------+-------------------------------------------------+

+-----------------------------------+----------------------------------+
| Once you have made your           |                                  |
| selection, click                  |                                  |
| **[I]{.underline}nsert**.         |                                  |
|                                   |                                  |
| The graphic should now appear on  |                                  |
| screen.                           |                                  |
+-----------------------------------+----------------------------------+

+-----------------------------------+-----------------------------------+
| [Editing a Picture:]{.underline}  |                                   |
|                                   |                                   |
| Click the right mouse button on   |                                   |
| the picture and a menu will       |                                   |
| appear. Select **Format           |                                   |
| P[i]{.underline}cture**.          |                                   |
+-----------------------------------+-----------------------------------+

+-----------------------+----------------------------------------------+
|  In the Format        |                                              |
| Picture screen, the   |                                              |
| **Colors and Lines**  |                                              |
| tab should be         |                                              |
| selected.             |                                              |
|                       |                                              |
| The Fill refers to    |                                              |
| the background behind |                                              |
| the picture. Press    |                                              |
| the arrow () to bring |                                              |
| down the possible     |                                              |
| colors. Select a      |                                              |
| color by clicking the |                                              |
| mouse button on that  |                                              |
| color.                |                                              |
|                       |                                              |
| Using the same        |                                              |
| technique, the line   |                                              |
| options can be        |                                              |
| changed. To the right |                                              |
| of the word           |                                              |
| **C                   |                                              |
| [o]{.underline}lor**, |                                              |
| the text should say   |                                              |
| \"No Fill.\" Click    |                                              |
| the arrow () and a    |                                              |
| menu will appear (as  |                                              |
| shown at right).      |                                              |
| Select a color by     |                                              |
| clicking on it.       |                                              |
+-----------------------+----------------------------------------------+

+------------------------+---------------------------------------------+
| You can also change    |                                             |
| the type of line under |                                             |
| the                    |                                             |
| **                     |                                             |
| [D]{.underline}ashed** |                                             |
| menu as shown. Select  |                                             |
| the second one down    |                                             |
| \-- the \"Round Dot.\" |                                             |
|                        |                                             |
| Next, the line style   |                                             |
| can be changed. Click  |                                             |
| the arrow () next to   |                                             |
| *                      |                                             |
| *[S]{.underline}tyle** |                                             |
| and choose **3 pt** as |                                             |
| shown at right.        |                                             |
|                        |                                             |
| Once you have made     |                                             |
| your selections, click |                                             |
| **OK**.                |                                             |
+------------------------+---------------------------------------------+

[Moving and Resizing]{.underline}

At this point, it is possible that your text and clip art appears as
shown below. To move graphics or text, click the object you want to
move. While holding the button down, drag the object to the desired
location. Release the mouse button to complete the move.

+-----------------------------------------+----------------------------+
| Try to move the clip art to the         |                            |
| bottom-left corner of the screen using  |                            |
| this procedure.                         |                            |
|                                         |                            |
| To resize an object, move the cursor to |                            |
| the edge of the object that you want to |                            |
| change. A two-headed cursor will        |                            |
| appear. While the cursor is a           |                            |
| two-headed arrow, hold the left mouse   |                            |
| button down and drag the cursor to the  |                            |
| desired size.                           |                            |
+-----------------------------------------+----------------------------+

5\. Adding Animation

+-----------------------------------+-----------------------------------+
| In the main menu, click           |                                   |
| **Sli[d]{.underline}e Show**.     |                                   |
|                                   |                                   |
| Under the **Sli[d]{.underline}e   |                                   |
| Show** menu, click                |                                   |
| **Custo[m]{.underline}            |                                   |
| Animation** as highlighted.       |                                   |
|                                   |                                   |
| The **Custom Animation** screen   |                                   |
| should appear.                    |                                   |
+-----------------------------------+-----------------------------------+

+----------------------+---+------------------------------------------+
| Click the Timing tab |   |                                          |
| if it is not already |   |                                          |
| selected.            |   |                                          |
|                      |   |                                          |
| Under the section    |   |                                          |
| **[                  |   |                                          |
| S]{.underline}lide** |   |                                          |
| **objects without    |   |                                          |
| animation**, click   |   |                                          |
| **WordArt**. WordArt |   |                                          |
| is shown             |   |                                          |
| highlighted.         |   |                                          |
+----------------------+---+------------------------------------------+
| Under the section    |   |                                          |
| **Start animation**, |   |                                          |
| click the bullet to  |   |                                          |
| the left of          |   |                                          |
| **[A]{               |   |                                          |
| .underline}nimate**. |   |                                          |
|                      |   |                                          |
| Under **Animation    |   |                                          |
| [o                   |   |                                          |
| ]{.underline}rder**, |   |                                          |
| you can see WordArt  |   |                                          |
| listed as number     |   |                                          |
| one. This is the     |   |                                          |
| only item being      |   |                                          |
| animated, so it is   |   |                                          |
| listed as the first  |   |                                          |
| item in the          |   |                                          |
| animation order.     |   |                                          |
+----------------------+---+------------------------------------------+

[Change the Tab to the **Effects**]{.underline} Tab.

+---------------------+------------------------------------------------+
| Under               |                                                |
| **                  |                                                |
| [E]{.underline}ntry |                                                |
| animation and       |                                                |
| sound**, click the  |                                                |
| first down arrow    |                                                |
| Select **Spiral**.  |                                                |
|                     |                                                |
| In the second       |                                                |
| section under       |                                                |
| **                  |                                                |
| [E]{.underline}ntry |                                                |
| animation and       |                                                |
| sound**, click the  |                                                |
| down arrow. Select  |                                                |
| **Drive By**        |                                                |
|                     |                                                |
| Under the           |                                                |
| **                  |                                                |
| [A]{.underline}fter |                                                |
| animation**         |                                                |
| section, click the  |                                                |
| down arrow button . |                                                |
| Click **Hide After  |                                                |
| Animation**.        |                                                |
|                     |                                                |
| Click               |                                                |
| **[P]{              |                                                |
| .underline}review** |                                                |
| to see what the     |                                                |
| animation will do   |                                                |
| to your WordArt.    |                                                |
|                     |                                                |
| Once you are        |                                                |
| finished, click     |                                                |
| **OK**.             |                                                |
+---------------------+------------------------------------------------+

**6. Adding Sound**

Inserting Sound

+--------------+-----------------+------------------+-----------------+
| In the main  |                 | The              |                 |
| menu, click  |                 | **Mo[v           |                 |
| *            |                 | ]{.underline}ies |                 |
| *[I]{.underl |                 | and Sounds**     |                 |
| ine}nsert**. |                 | submenu should   |                 |
|              |                 | appear. Click    |                 |
| Under the    |                 | **Sou            |                 |
| **[I]{.under |                 | [n]{.underline}d |                 |
| line}nsert** |                 | from File** as   |                 |
| menu, click  |                 | highlighted at   |                 |
| **Mo[v]{.u   |                 | right.           |                 |
| nderline}ies |                 |                  |                 |
| and Sounds** |                 |                  |                 |
| as           |                 |                  |                 |
| highlighted. |                 |                  |                 |
+--------------+-----------------+------------------+-----------------+

The **Insert Sound** screen appears. If you are not already in the Media
folder, click the down arrow button () which is located to the right of
the text **Look [i]{.underline}n**.

In the C drive, go to the Windows directory and click the Media folder.
The screen that appears gives a list of sound files. Select one by
double clicking, say, **Jungle Maximize.wav** and click **OK**. You can
tell that **Jungle Maximize.wav** is a sound file because it ends with
**.wav**. There are three types of sound files you can use in
PowerPoint: **.midi**, **.rmi** and **.wav**.

After you have double-clicked **Jungle Maximize.wav**, a sound icon
should appear in the center of your screen. Click on the Sound icon.
Continue to hold the mouse button down and drag the icon to the bottom
right corner of the screen. Now, the icon is not blocking any words or
graphics.

[Animating Sound]{.underline}

+-----------------------------------+-----------------------------------+
| Click the sound icon using the    |                                   |
| right mouse button. A menu should |                                   |
| appear as shown at right. Click   |                                   |
| **Custo[m]{.underline}            |                                   |
| Animation**.                      |                                   |
|                                   |                                   |
| The **Custom Animation** screen   |                                   |
| should appear. Make sure the      |                                   |
| **Play Settings** tab is          |                                   |
| selected. The tab is boxed in red |                                   |
| below.                            |                                   |
+-----------------------------------+-----------------------------------+

+---------------------------+------------------------------------------+
| Click the box to the left |                                          |
| of **Play                 |                                          |
| [u]{.underline}sing       |                                          |
| animation order**. This   |                                          |
| option will allow your    |                                          |
| sound to begin after the  |                                          |
| other objects are         |                                          |
| animated because it is    |                                          |
| currently last in the     |                                          |
| animation order.          |                                          |
|                           |                                          |
| Once you are finished,    |                                          |
| click **OK**.             |                                          |
+---------------------------+------------------------------------------+

**7. Adding Video**

Inserting Video

+----------------+-----------------+-----------------+-----------------+
| In the main    |                 | The             |                 |
| menu, click    |                 | **Mo[v]         |                 |
| **[I]{.unde    |                 | {.underline}ies |                 |
| rline}nsert**. |                 | and Sounds**    |                 |
|                |                 | submenu should  |                 |
| Under the      |                 | appear. Click   |                 |
| **[I]{.und     |                 | **Movie from    |                 |
| erline}nsert** |                 | [F]{.           |                 |
| menu, click    |                 | underline}ile** |                 |
| **Mo[v]{       |                 | as highlighted  |                 |
| .underline}ies |                 | at right.       |                 |
| and Sounds**   |                 |                 |                 |
| as             |                 | The **Insert    |                 |
| highlighted.   |                 | Movie** screen  |                 |
|                |                 | appears.        |                 |
+----------------+-----------------+-----------------+-----------------+

+----------------+-----------------------------------------------------+
| If you are not |                                                     |
| already in the |                                                     |
| **Help**       |                                                     |
| folder, click  |                                                     |
| the down arrow |                                                     |
| button ()      |                                                     |
| which is       |                                                     |
| located to the |                                                     |
| right of the   |                                                     |
| text **Look    |                                                     |
| [i]{.          |                                                     |
| underline}n**. |                                                     |
|                |                                                     |
| In the **C**   |                                                     |
| drive, go to   |                                                     |
| the            |                                                     |
| **Windows**    |                                                     |
| directory and  |                                                     |
| click the      |                                                     |
| **Help**       |                                                     |
| folder. The    |                                                     |
| screen should  |                                                     |
| look like the  |                                                     |
| one displayed  |                                                     |
| at right.      |                                                     |
+----------------+-----------------------------------------------------+

>  

+-----------------------+----------------------------------------------+
| A list of movies      |                                              |
| ending in .avi        |                                              |
| appears. Double-click |                                              |
| to select one, say,   |                                              |
| **Whatson.avi**.      |                                              |
|                       |                                              |
| After you have        |                                              |
| double-clicked        |                                              |
| **Whatson.avi**, a    |                                              |
| movie icon (a         |                                              |
| rectangle) should     |                                              |
| appear in the center  |                                              |
| of your screen.       |                                              |
|                       |                                              |
| Click on the Video    |                                              |
| icon. Hold the mouse  |                                              |
| button down and drag  |                                              |
| the icon to the top   |                                              |
| right corner of the   |                                              |
| screen as shown at    |                                              |
| right. Now, the icon  |                                              |
| is not blocking any   |                                              |
| words or graphics.    |                                              |
| You can double-click  |                                              |
| the movie icon to see |                                              |
| the movie.            |                                              |
+-----------------------+----------------------------------------------+

+-----------------------------------------+----------------------------+
| [Editing Video]{.underline}             |                            |
|                                         |                            |
| Click the video icon using the right    |                            |
| mouse button. A menu should appear as   |                            |
| shown at right. Click                   |                            |
| **Custo[m]{.underline} Animation**.     |                            |
|                                         |                            |
| The **Custom Animation** screen should  |                            |
| appear (shown below). Make sure the     |                            |
| **Play Settings** tab is selected.      |                            |
+-----------------------------------------+----------------------------+

+------------------------+---------------------------------------------+
| Click the box to the   |                                             |
| left of **Play         |                                             |
| [u]{.underline}sing    |                                             |
| animation order**.     |                                             |
| This option will allow |                                             |
| your sound to begin    |                                             |
| after the other        |                                             |
| objects are animated   |                                             |
| because it is          |                                             |
| currently last in the  |                                             |
| animation order.       |                                             |
|                        |                                             |
| On the right side of   |                                             |
| the screen, click the  |                                             |
| box next to            |                                             |
| **[H]{.underline}ide   |                                             |
| while not playing**.   |                                             |
| This will hide the     |                                             |
| video icon at all      |                                             |
| times except when the  |                                             |
| computer is playing    |                                             |
| the video.             |                                             |
|                        |                                             |
| Once you are finished, |                                             |
| click **OK**.          |                                             |
+------------------------+---------------------------------------------+

**8. Inserting a chart**

There are two different ways to insert a chart. You can insert object or
insert chart. Using the Insert Chart command requires less steps, but
the object command is necessary to import a spreadsheet or graph from
another program into a PowerPoint document. After the chart has been
inserted, it can be edited the same way.

+---------------------+----------+-------------------------------------+
| [Insert             |          | ![](media/image31                   |
| chart]{.underline}  |          | .jpeg){width="3.3006944444444444in" |
|                     |          | height="2.66875in"}                 |
| In the main menu,   |          |                                     |
| click the           |          |                                     |
| **[I]               |          |                                     |
| {.underline}nsert** |          |                                     |
| menu. Click         |          |                                     |
| **[N]{.underline}ew |          |                                     |
| Slide**. This will  |          |                                     |
| allow the chart we  |          |                                     |
| will insert to be   |          |                                     |
| on a page by        |          |                                     |
| itself.             |          |                                     |
|                     |          |                                     |
| Select **Blank      |          |                                     |
| Page. C**lick       |          |                                     |
| **OK**.             |          |                                     |
|                     |          |                                     |
| Under the           |          |                                     |
| **[I]               |          |                                     |
| {.underline}nsert** |          |                                     |
| menu, click         |          |                                     |
| **C[h               |          |                                     |
| ]{.underline}art**. |          |                                     |
| A chart and data    |          |                                     |
| sheet should        |          |                                     |
| appear.             |          |                                     |
+---------------------+----------+-------------------------------------+

+------------------------------+---------------------------------------+
| Enter data in the Datasheet. | !                                     |
| Replace their data with      | [](media/image32.jpeg){width="3.55in" |
| numbers and labels of your   | height="2.673611111111111in"}         |
| own. You are welcome to add  |                                       |
| an extra column or row of    |                                       |
| data if you would like.      |                                       |
|                              |                                       |
| Here we have entered the     |                                       |
| **consumption data** for     |                                       |
| **Bangladesh** in            |                                       |
| quadrillion Btus (**Quads**) |                                       |
|                              |                                       |
| Once you have entered the    |                                       |
| data, click the close box on |                                       |
| the Datasheet screen. This   |                                       |
| will close your spreadsheet. |                                       |
+------------------------------+---------------------------------------+

+---------------------------+------------------------------------------+
| [Insert                   |                                          |
| object:]{.underline}      |                                          |
|                           |                                          |
| Use a new slide, insert a |                                          |
| chart with Insert Object. |                                          |
| Under the insert menu,    |                                          |
| choose                    |                                          |
| **[O]{.underline}bject**. |                                          |
| The Insert Object screen  |                                          |
| will appear. Select       |                                          |
| **Create                  |                                          |
| [n]{.underline}ew**. This |                                          |
| creates a new graph       |                                          |
| rather than using         |                                          |
| previously saved data.    |                                          |
|                           |                                          |
| Under **Object            |                                          |
| [t]{.underline}ype**,     |                                          |
| select Microsoft Graph 97 |                                          |
| Chart as shown at right.  |                                          |
| You may have to scroll    |                                          |
| down in order to find it. |                                          |
| Click **OK**.             |                                          |
|                           |                                          |
| Close the spreadsheet to  |                                          |
| use their data rather     |                                          |
| than replacing it with    |                                          |
| your own data.            |                                          |
+---------------------------+------------------------------------------+

+---------------------------+------------------------------------------+
| A more straightforward    | ![](media/im                             |
| way is to generate the    | age33.jpeg){width="4.2243055555555555in" |
| graph in the Excel        | height="2.3534722222222224in"}           |
| Spreadsheet; for example, |                                          |
| the Oil and Gas           |                                          |
| Consumption for           |                                          |
| Bangladesh.               |                                          |
|                           |                                          |
| 1.  Select and copy (from |                                          |
|     the Edit menu); then  |                                          |
|     go to the blank       |                                          |
|     PowerPoint slide and  |                                          |
|     Edit, Paste.          |                                          |
|                           |                                          |
| 2.  If the graph has been |                                          |
|     saved as a gif or     |                                          |
|     jpeg file then from   |                                          |
|     the Menu use click on |                                          |
|     Insert, then Picture, |                                          |
|     from File.            |                                          |
+---------------------------+------------------------------------------+

+--------------------------+-------------------------------------------+
| [Editing Your            |                                           |
| Graph]{.underline}       |                                           |
|                          |                                           |
| In the main menu, click  |                                           |
| the Chart menu.          |                                           |
|                          |                                           |
| You can change the type  |                                           |
| of graph by selecting    |                                           |
| **Chart                  |                                           |
| [T]{.underline}ype**     |                                           |
| under the Chart menu.    |                                           |
|                          |                                           |
| In the Chart Type menu,  |                                           |
| the **Standard Types**   |                                           |
| tab should be selected.  |                                           |
| Pick the **Area** type   |                                           |
| of chart from the left   |                                           |
| column of options. On    |                                           |
| the right, you can       |                                           |
| choose from the **Chart  |                                           |
| sub-[t]{.underline}ype** |                                           |
| menu. Choose the         |                                           |
| **Stacked Area**, which  |                                           |
| is the middle chart in   |                                           |
| the top row. If you      |                                           |
| press down the **Press   |                                           |
| and hold to              |                                           |
| [v]{.underline}iew       |                                           |
| sample** button, you     |                                           |
| will see what your graph |                                           |
| will look like. Once you |                                           |
| have selected a type of  |                                           |
| graph, click **OK**.     |                                           |
+--------------------------+-------------------------------------------+

**9. Creating Slide Transitions**

In the main menu, click **Sli[d]{.underline}e Show**.

+--------+---------------+---------+----------------------------------+
| In the |               | The     |                                  |
| **S    |               | **Slide |                                  |
| li[d]{ |               | Trans   |                                  |
| .under |               | ition** |                                  |
| line}e |               | screen  |                                  |
| Show** |               | should  |                                  |
| menu,  |               | appear. |                                  |
| click  |               | Under   |                                  |
| *      |               | **[E    |                                  |
| *Slide |               | ]{.unde |                                  |
| [T]    |               | rline}f |                                  |
| {.unde |               | fect**, |                                  |
| rline} |               | click   |                                  |
| ransit |               | the     |                                  |
| ion**. |               | down    |                                  |
|        |               | arrow   |                                  |
|        |               | () next |                                  |
|        |               | to      |                                  |
|        |               | where   |                                  |
|        |               | it says |                                  |
|        |               | **No    |                                  |
|        |               | Transi  |                                  |
|        |               | tion**. |                                  |
|        |               |         |                                  |
|        |               | Click   |                                  |
|        |               | **Fade  |                                  |
|        |               | Through |                                  |
|        |               | Black** |                                  |
|        |               | You may |                                  |
|        |               | have to |                                  |
|        |               | scroll  |                                  |
|        |               | down to |                                  |
|        |               | find    |                                  |
|        |               | it.     |                                  |
+--------+---------------+---------+----------------------------------+
| When   |               |         |                                  |
| you    |               |         |                                  |
| c      |               |         |                                  |
| licked |               |         |                                  |
| **Fade |               |         |                                  |
| T      |               |         |                                  |
| hrough |               |         |                                  |
| Bl     |               |         |                                  |
| ack**, |               |         |                                  |
| the    |               |         |                                  |
| p      |               |         |                                  |
| icture |               |         |                                  |
| on the |               |         |                                  |
| right  |               |         |                                  |
| side   |               |         |                                  |
| of the |               |         |                                  |
| screen |               |         |                                  |
| faded  |               |         |                                  |
| t      |               |         |                                  |
| hrough |               |         |                                  |
| black  |               |         |                                  |
| to     |               |         |                                  |
| show   |               |         |                                  |
| what   |               |         |                                  |
| the    |               |         |                                  |
| option |               |         |                                  |
| looks  |               |         |                                  |
| like.  |               |         |                                  |
| Click  |               |         |                                  |
| the    |               |         |                                  |
| p      |               |         |                                  |
| icture |               |         |                                  |
| to see |               |         |                                  |
| it     |               |         |                                  |
| again. |               |         |                                  |
|        |               |         |                                  |
| There  |               |         |                                  |
| are    |               |         |                                  |
| three  |               |         |                                  |
| speeds |               |         |                                  |
| in the |               |         |                                  |
| middle |               |         |                                  |
| of the |               |         |                                  |
| right  |               |         |                                  |
| side   |               |         |                                  |
| of the |               |         |                                  |
| s      |               |         |                                  |
| creen. |               |         |                                  |
| Select |               |         |                                  |
| **[S   |               |         |                                  |
| ]{.und |               |         |                                  |
| erline |               |         |                                  |
| }low** |               |         |                                  |
| as     |               |         |                                  |
| shown  |               |         |                                  |
| at     |               |         |                                  |
| right. |               |         |                                  |
|        |               |         |                                  |
| Under  |               |         |                                  |
| **Adva |               |         |                                  |
| nce**, |               |         |                                  |
| click  |               |         |                                  |
| **     |               |         |                                  |
| [O]{.u |               |         |                                  |
| nderli |               |         |                                  |
| ne}nly |               |         |                                  |
| on     |               |         |                                  |
| mouse  |               |         |                                  |
| c      |               |         |                                  |
| lick** |               |         |                                  |
| if it  |               |         |                                  |
| is not |               |         |                                  |
| a      |               |         |                                  |
| lready |               |         |                                  |
| sel    |               |         |                                  |
| ected. |               |         |                                  |
| This   |               |         |                                  |
| option |               |         |                                  |
| will   |               |         |                                  |
| allow  |               |         |                                  |
| you to |               |         |                                  |
| click  |               |         |                                  |
| the    |               |         |                                  |
| mouse  |               |         |                                  |
| button |               |         |                                  |
| to     |               |         |                                  |
| ac     |               |         |                                  |
| tivate |               |         |                                  |
| the    |               |         |                                  |
| slide  |               |         |                                  |
| trans  |               |         |                                  |
| ition. |               |         |                                  |
|        |               |         |                                  |
| Under  |               |         |                                  |
| **So[u |               |         |                                  |
| ]{.und |               |         |                                  |
| erline |               |         |                                  |
| }nd**, |               |         |                                  |
| click  |               |         |                                  |
| the    |               |         |                                  |
| down   |               |         |                                  |
| arrow  |               |         |                                  |
| ()     |               |         |                                  |
| next   |               |         |                                  |
| to     |               |         |                                  |
| **\[No |               |         |                                  |
| Soun   |               |         |                                  |
| d\]**. |               |         |                                  |
| Click  |               |         |                                  |
| **Wh   |               |         |                                  |
| oosh** |               |         |                                  |
| in the |               |         |                                  |
| **So[  |               |         |                                  |
| u]{.un |               |         |                                  |
| derlin |               |         |                                  |
| e}nd** |               |         |                                  |
| menu   |               |         |                                  |
| as     |               |         |                                  |
| highl  |               |         |                                  |
| ighted |               |         |                                  |
| at     |               |         |                                  |
| right. |               |         |                                  |
| Click  |               |         |                                  |
| **[A]{ |               |         |                                  |
| .under |               |         |                                  |
| line}p |               |         |                                  |
| ply**. |               |         |                                  |
| This   |               |         |                                  |
| will   |               |         |                                  |
| apply  |               |         |                                  |
| the    |               |         |                                  |
| tran   |               |         |                                  |
| sition |               |         |                                  |
| we     |               |         |                                  |
| have   |               |         |                                  |
| se     |               |         |                                  |
| lected |               |         |                                  |
| to the |               |         |                                  |
| slide  |               |         |                                  |
| we are |               |         |                                  |
| on in  |               |         |                                  |
| our    |               |         |                                  |
| p      |               |         |                                  |
| resent |               |         |                                  |
| ation. |               |         |                                  |
| *      |               |         |                                  |
| *Apply |               |         |                                  |
| [t]{   |               |         |                                  |
| .under |               |         |                                  |
| line}o |               |         |                                  |
| All**  |               |         |                                  |
| will   |               |         |                                  |
| cause  |               |         |                                  |
| all of |               |         |                                  |
| the    |               |         |                                  |
| slides |               |         |                                  |
| to     |               |         |                                  |
| have   |               |         |                                  |
| this   |               |         |                                  |
| trans  |               |         |                                  |
| ition. |               |         |                                  |
+--------+---------------+---------+----------------------------------+

**10. Creating a Master Slide from a Design Template**

A Design Template is a presentation with a consistent appearance in
color and form. It has the ending **.pot** in the file name. A variety
of these exist in PowerPoint. This type of file can help give future
presentations the same consistent look and is the starting point for
creating a Master Slide.

+------------------------+---------------------------------------------+
| [Creating a New        |                                             |
| Pre                    |                                             |
| sentation]{.underline} |                                             |
| In the main menu,      |                                             |
| click                  |                                             |
| *                      |                                             |
| *[F]{.underline}ile.** |                                             |
| In the menu that       |                                             |
| appears, click         |                                             |
| **[N]{.underline}ew**. |                                             |
| The **New              |                                             |
| Presentation** screen  |                                             |
| should appear.         |                                             |
|                        |                                             |
| Double-click the       |                                             |
| **Blank Presentation** |                                             |
| icon. The **New        |                                             |
| Slide** screen should  |                                             |
| appear. Click the      |                                             |
| **Title Slide** icon   |                                             |
| as highlighted. Click  |                                             |
| **OK**.                |                                             |
+------------------------+---------------------------------------------+

+---------------------------+------------------------------------------+
| The first slide in your   |                                          |
| blank presentation should |                                          |
| have the boxes displayed  |                                          |
| as shown at right.        |                                          |
|                           |                                          |
| Where it says **Click to  |                                          |
| add title**, type         |                                          |
| **Master Slide**. Type    |                                          |
| **Creating the Master     |                                          |
| Slide** where it says     |                                          |
| **Click to add a          |                                          |
| sub-title**.              |                                          |
+---------------------------+------------------------------------------+

+---------+---------+-------------------------------------------------+
| [Select |         | ![](m                                           |
| the     |         | edia/image34.jpeg){width="3.8006944444444444in" |
| Templat |         | height="2.575in"}                               |
| e]{.und |         |                                                 |
| erline} |         |                                                 |
|         |         |                                                 |
| In the  |         |                                                 |
| main    |         |                                                 |
| menu,   |         |                                                 |
| click   |         |                                                 |
| **F[    |         |                                                 |
| o]{.und |         |                                                 |
| erline} |         |                                                 |
| rmat**. |         |                                                 |
|         |         |                                                 |
| In the  |         |                                                 |
| **F     |         |                                                 |
| [o]{.un |         |                                                 |
| derline |         |                                                 |
| }rmat** |         |                                                 |
| menu,   |         |                                                 |
| click   |         |                                                 |
| **Apply |         |                                                 |
| Design  |         |                                                 |
| Temp    |         |                                                 |
| late**. |         |                                                 |
|         |         |                                                 |
| Select  |         |                                                 |
| *       |         |                                                 |
| *Blends |         |                                                 |
| .pot**. |         |                                                 |
+---------+---------+-------------------------------------------------+

+---------------------------------+------------------------------------+
| The Blends.pot template results | Raise the design pattern and add   |
| in the Master Slide shown       | special icons.                     |
| below. To edit the Master go to |                                    |
| the View Menu, then Master,     | ![](media/image36.                 |
| then Title Master.              | jpeg){width="3.5506944444444444in" |
|                                 | height="2.670138888888889in"}      |
| ![](media/image35.jpe           |                                    |
| g){width="2.8319444444444444in" |                                    |
| height="2.1354166666666665in"}  |                                    |
+---------------------------------+------------------------------------+

+---------------------------------------+------------------------------+
| [Naming and Saving Your Master        |                              |
| Slide]{.underline}                    |                              |
|                                       |                              |
| Under the main menu, click            |                              |
| **[F]{.underline}ile**.               |                              |
|                                       |                              |
| Under the **[F]{.underline}ile**      |                              |
| menu, click **Save as,** then select  |                              |
| a directory, and give it a name.      |                              |
+---------------------------------------+------------------------------+

+------------------------------------+---------------------------------+
| Apply the Master Slide to creating | ![](media/image37.jp            |
| a presentation. Open the PPT file  | eg){width="2.298611111111111in" |
| that has the Master, as shown at   | height="1.7361111111111112in"}  |
| right. Do a **Save As** to give a  |                                 |
| different name, so that the        |                                 |
| original does not get destroyed.   |                                 |
+------------------------------------+---------------------------------+
| In the Main Menu click on          | Paste Excel graphs into it.     |
| **Insert, New Slide.** Select the  |                                 |
| slide style and click OK. See      | ![](media/image39.jpe           |
| below.                             | g){width="3.1743055555555557in" |
|                                    | height="2.4055555555555554in"}  |
| ![](m                              |                                 |
| edia/image38.jpeg){width="2.875in" |                                 |
| height="2.2194444444444446in"}     |                                 |
+------------------------------------+---------------------------------+

+------------------------+---------------------------------------------+
| Repeat the Insert, New | ![](media                                   |
| Slide process.         | /image40.jpeg){width="3.7993055555555557in" |
|                        | height="2.865972222222222in"}               |
| Enter descriptive text |                                             |
| in the Title bar and   |                                             |
| copy Excel graph into  |                                             |
| the slide.             |                                             |
|                        |                                             |
| You also can **Insert, |                                             |
| Picture --from File**  |                                             |
| and insert a gif or a  |                                             |
| jpeg picture or graph. |                                             |
|                        |                                             |
| Resize the graph to    |                                             |
| fit by selecting the   |                                             |
| graph and dragging the |                                             |
| corners.               |                                             |
+------------------------+---------------------------------------------+

**11. Viewing Your Slides**

There are five different ways to view your slides. So far in this
tutorial, we have been viewing them in slide form. These next forms will
show the same slides we have created in different ways.

Outline View

  ---------------------------- -----------------------------------------------------
  Under the view menu, select  ![](media/image41.jpeg){width="3.217361111111111in"
  **[O]{.underline}utline**.   height="2.259027777777778in"}
  This is a text view. The     
  indicates the beginning of   
  the first slide. The number  
  before the slide symbol      
  indicates the slide number.  
  You can add text in outline  
  view and it will appear on   
  your slide.                  

  ---------------------------- -----------------------------------------------------

Normal View

  ----------------------------- ------------------------------------------------------
  The Normal View is much like  ![](media/image42.jpeg){width="3.9993055555555554in"
  the Outline View. The slide   height="2.2152777777777777in"}
  picture is larger. In fact,   
  you can get from one to the   
  other by simply resizing the  
  windows of the outline, the   
  slide, and the notes. The     
  resizing can be done by       
  clicking on the boundary of a 
  window and dragging it to the 
  desired size.                 

  ----------------------------- ------------------------------------------------------

[Slide Sorter]{.underline}

Under the view menu, select **Sli[d]{.underline}e Sorter**. This view
allows you to change the order your slides are presented in. Click the
mouse button on the first slide and hold it down as you move the cursor
to the right until a line appears on the right side of the second slide.
Release the mouse button, and the slides change places.

![](media/image43.jpeg){width="6.574305555555555in"
height="1.7534722222222223in"}

Notes Page

+-----------------------------------+-----------------------------------+
| Under the view menu, select       | ![](media/image44.j               |
| **[N]{.underline}otes Page**.     | peg){width="2.9034722222222222in" |
|                                   | height="3.033333333333333in"}     |
| Here you can add any notes to     |                                   |
| your presentation that you may    |                                   |
| need as a presenter but do not    |                                   |
| want to appear on the slides. You |                                   |
| may want to increase the font     |                                   |
| size before you type. The notes   |                                   |
| screen is a reduced view.         |                                   |
+-----------------------------------+-----------------------------------+

Slide Show

+-----------------------------------------+-------------+-------------+
| Under view, select **Slide              |             |             |
| Sho[w]{.underline}**. The menus and     |             |             |
| toolbars have disappeared to show a     |             |             |
| full view of the first slide. Click the |             |             |
| left mouse button once to move to the   |             |             |
| next slide. To end the slide show,      |             |             |
| click the right mouse button. In the    |             |             |
| menu that appears, select **End         |             |             |
| [S]{.underline}how**.                   |             |             |
|                                         |             |             |
| Start the slide show again. Press the   |             |             |
| right mouse button once. In the menu    |             |             |
| that appears, select **pen**. You may   |             |             |
| use this pen as a pointer. If you hold  |             |             |
| the left mouse button down, it will     |             |             |
| draw. The markings made by the pen will |             |             |
| be erased automatically at the end of   |             |             |
| the slide show. Press the right mouse   |             |             |
| button. From the menu, choose **End     |             |             |
| [S]{.underline}how**.                   |             |             |
+-----------------------------------------+-------------+-------------+

**12. Putting Your Presentation on the Web**

# Saving your presentation as a Web Page (as in MS Office 2000) 

+------------------------------------------------+---------------------+
| In the main menu, click                        | ![](media/image45.  |
| **[F]{.underline}ile**. In the                 | jpeg){width="2.1in" |
| **[F]{.underline}ile** menu, click **Save as   | height="1.3         |
| [Web Page]{.underline},** see at right.        | 611111111111112in"} |
|                                                |                     |
| The Save **As Menu** (see below) appears.      |                     |
| Clicking on Save will save it as a web page.   |                     |
| But clicking on the button labeled **Publish** |                     |
| gives additional options, bringing up the      |                     |
| **Publish as Web Page** Menu (below, right).   |                     |
| Select the complete presentation or some of    |                     |
| the slides. Also select the Browser Support    |                     |
| you desire. Then **Click on Publish** at the   |                     |
| bottom of the menu.                            |                     |
+------------------------------------------------+---------------------+

  --------------------------------------- -----------------------------------------------------
  ![](media/image46.jpeg){width="3.5in"   ![](media/image47.jpeg){width="3.048611111111111in"
  height="2.3666666666666667in"}          height="2.8493055555555555in"}

  --------------------------------------- -----------------------------------------------------

The resulting web representation of the PowerPoint presentation is shown
in the following sequence.

+-------------+--------------------------------------------------------+
| The first   | ![](media/image48.jpeg){width="5.551388888888889in"    |
| slide in    | height="3.2430555555555554in"}                         |
| the web     |                                                        |
| page of the |                                                        |
| PowerPoint  |                                                        |
| p           |                                                        |
| resentation |                                                        |
| is shown at |                                                        |
| the right.  |                                                        |
|             |                                                        |
| Note the    |                                                        |
| Table of    |                                                        |
| contents in |                                                        |
| the         |                                                        |
| darkened    |                                                        |
| bar on the  |                                                        |
| left.       |                                                        |
|             |                                                        |
| Note the    |                                                        |
| navigation  |                                                        |
| buttons at  |                                                        |
| the bottom: |                                                        |
|             |                                                        |
| \<\< Slide  |                                                        |
| 1 of 3 \>\> |                                                        |
+-------------+--------------------------------------------------------+
| The second  | ![](media/image49.jpeg){width="5.549305555555556in"    |
| slide,      | height="3.261111111111111in"}                          |
| shown here, |                                                        |
| has its     |                                                        |
| title       |                                                        |
| highlighted |                                                        |
| in the      |                                                        |
| Table of    |                                                        |
| Contents    |                                                        |
| and at the  |                                                        |
| bottom has  |                                                        |
| the         |                                                        |
| navigation  |                                                        |
| buttons:    |                                                        |
|             |                                                        |
| \<\< Slide  |                                                        |
| 2 of 3 \>\> |                                                        |
|             |                                                        |
| Clicking    |                                                        |
| the left    |                                                        |
| arrow takes |                                                        |
| you to      |                                                        |
| slide 1,    |                                                        |
| and the     |                                                        |
| right arrow |                                                        |
| to slide 3. |                                                        |
+-------------+--------------------------------------------------------+
| Slide 3 of  | ![](media/image50.jpeg){width="5.55in"                 |
| 3.          | height="3.2618055555555556in"}                         |
|             |                                                        |
| Note that   |                                                        |
| the design  |                                                        |
| of the      |                                                        |
| Master      |                                                        |
| Slide       |                                                        |
| appears on  |                                                        |
| all slides. |                                                        |
+-------------+--------------------------------------------------------+

[Saving your presentation as HTML (as in MS Office 97).]{.underline}

The following sequence of Menus gives the MS Office 97 PowerPoint method
of saving the PPT file as an HTML files.

+------------------------+---------------------------------------------+
| In the main menu,      |                                             |
| click                  |                                             |
| *                      |                                             |
| *[F]{.underline}ile**. |                                             |
| In the                 |                                             |
| **[F]{.underline}ile** |                                             |
| menu, click **Save as  |                                             |
| [H]{.underline}TML,**  |                                             |
| see below.             |                                             |
|                        |                                             |
| The **Save as HTML**   |                                             |
| screen should appear   |                                             |
| as shown at right.     |                                             |
+------------------------+---------------------------------------------+

+------------------------+---------------------------------------------+
| The next few screens   |                                             |
| will prepare your      |                                             |
| presentation for the   |                                             |
| internet. This is the  |                                             |
| introduction screen.   |                                             |
| Click                  |                                             |
| *                      |                                             |
| *[N]{.underline}ext**. |                                             |
|                        |                                             |
| This screen allows you |                                             |
| to choose a layout to  |                                             |
| apply to your          |                                             |
| presentation. Click    |                                             |
| the bullet next to     |                                             |
| **N[e]{.underline}w    |                                             |
| layout**. Click        |                                             |
| *                      |                                             |
| *[N]{.underline}ext**. |                                             |
+------------------------+---------------------------------------------+

  ----------------------------- ----------------------------------------------
  Select the page style by      
  clicking the bullet to the    
  left of the word              
  **[S]{.underline}tandard**.   
  Click **[N]{.underline}ext**. 

  ----------------------------- ----------------------------------------------

  ---------------------------- ----------------------------------------------
  There are three options for  
  **Choose Graphic Type**.     
  **[G]{.underline}IF**        
  graphics often take up more  
  memory than                  
  **[J]{.underline}PEG**       
  graphics, so                 
  **[J]{.underline}PEG** is    
  the recommended choice. If   
  you have the PowerPoint      
  Animation Player,            
  **[P]{.underline}owerPoint   
  animation** graphics will    
  show your animation and      
  slide transitions. Since     
  most people do not have the  
  PowerPoint Animation Player, 
  click the bullet to the left 
  of **[J]{.underline}PEG**.   
  Click                        
  **[N]{.underline}ext**.      

  ---------------------------- ----------------------------------------------

  ------------------------- ----------------------------------------------
  For monitor resolution,   
  click the bullet to the   
  left of                   
  **[6]{.underline}40 by    
  480**. This will allow    
  even low-resolution       
  monitors to see your      
  presentation. Under       
  **[W]{.underline}idth of  
  graphics**, click the     
  down arrow () next to     
  where is says **1/2 width 
  of screen**. In the menu  
  that appears, click       
  **Full width of screen**. 
  This will make your       
  slides the size of your   
  screen. Click             
  **[N]{.underline}ext**.   

  ------------------------- ----------------------------------------------

  ------------------------- ----------------------------------------------
  If you would like your    
  e-mail address, homepage  
  or other information such 
  as the name of your       
  organization to appear in 
  your presentation, type   
  it in this screen. Click  
  **[N]{.underline}ext**.   

  ------------------------- ----------------------------------------------

  ------------------------- ----------------------------------------------
  Click the bullet to the   
  left of **Use Browser     
  Colors**. This will allow 
  the colors set on your    
  browser to be the         
  background and link       
  colors of the page. This  
  does not effect the       
  colors of your slides.    
  Click                     
  **[N]{.underline}ext**.   

  ------------------------- ----------------------------------------------

  ------------------------- ----------------------------------------------
  Under **Select button     
  style**, click the circle 
  button. This is the shape 
  of the navigation buttons 
  that will appear at the   
  bottom of your            
  presentation. These       
  buttons will allow you to 
  go from one slide to the  
  next. Click               
  **[N]{.underline}ext**.   

  ------------------------- ----------------------------------------------

  ------------------------- ----------------------------------------------
  This screen allows you to 
  choose where you would    
  like to put your          
  navigation buttons. Find  
  the icon with the buttons 
  located at the bottom of  
  the screen as shown at    
  right. Click the bullet   
  to the left of this icon. 
  Once you are finished,    
  click                     
  **[N]{.underline}ext**.   

  ------------------------- ----------------------------------------------

  --------------------------- ----------------------------------------------
  In the white box under      
  **F[o]{.underline}lder**,   
  type in the folder path you 
  would like your             
  presentation to be saved    
  in. If you are unsure,      
  click                       
  **B[r]{.underline}owse** to 
  find the folder you are     
  looking for. I am saving my 
  presentation in the path.   
  Once you are finished,      
  click                       
  **[N]{.underline}ext**.     

  --------------------------- ----------------------------------------------

  ------------------------ ----------------------------------------------
  You are finished setting 
  up your presentation, so 
  click **Finish**.        

  ------------------------ ----------------------------------------------

  ------------------------ ----------------------------------------------
  The process of saving    
  the presentation as an   
  html file may be saved   
  and given a name. But    
  for now Click **Don\'t   
  Save**. It is not        
  necessary to save the    
  choices we have made.    

  ------------------------ ----------------------------------------------

# 

# Viewing your presentation in your browser 

Close PowerPoint and open your browser such as Netscape or Internet
Explorer.

Open your file in your browser. It can be found in the directory you
saved it in. Your file is not just one document. It is a folder. Open
the one which is called **index.htm**. Although the colors may be
different, the page should look like the one displayed below.

**13. Using the Help Menu**

 

  ----------------------------------- -----------------------------------
  To learn more about the PowerPoint  
  software, use the help menu. This   
  provides several different ways to  
  find information. The help menu is  
  located in the upper-right hand     
  corner of the screen. Move the      
  cursor to [H]{.underline}elp, and   
  press down the mouse button. The    
  help menu will appear as shown:     

  ----------------------------------- -----------------------------------

+-----------------------------------+-----------------------------------+
| [Using Microsoft PowerPoint       |                                   |
| Help ]{.underline}                |                                   |
|                                   |                                   |
| The first option under the help   |                                   |
| menu is \"Microsoft PowerPoint    |                                   |
| [H]{.underline}elp.\" Select this |                                   |
| option.                           |                                   |
|                                   |                                   |
| You should see your helper        |                                   |
| appear. In most cases this is a   |                                   |
| paperclip. This is where you can  |                                   |
| type in the topic you would like  |                                   |
| to know more about. For this      |                                   |
| example, type in \"saving         |                                   |
| files.\"                          |                                   |
|                                   |                                   |
| Once you have typed it in, press  |                                   |
| **[S]{.underline}earch**.         |                                   |
+-----------------------------------+-----------------------------------+
| The next screen to appear is      |                                   |
| shown at right. It asks which     |                                   |
| topic you would like to know      |                                   |
| about. All of these topics are    |                                   |
| related to saving files.          |                                   |
|                                   |                                   |
| If you can not find the topic you |                                   |
| are looking for, you can select   |                                   |
| **See more...**.                  |                                   |
+-----------------------------------+-----------------------------------+
| Click the bullet next to Save     |                                   |
| presentations in PowerPoint 95    |                                   |
| format.                           |                                   |
|                                   |                                   |
| The help file will come up.       |                                   |
|                                   |                                   |
| Exit out of help by clicking on   |                                   |
| the in the right corner of the    |                                   |
| screen or pressing **Close**.     |                                   |
+-----------------------------------+-----------------------------------+

  

+------------------------------------------------+---------------------+
| # Using Contents and Index                     |                     |
|                                                |                     |
| Go to the help menu and select the second      |                     |
| option; Contents and Index. There are three    |                     |
| tabs to choose from; Contents, Index and Find. |                     |
| In Contents, you can see a listing with books  |                     |
| next to each item.  Double clicking a book     |                     |
| will open it and you can see what it contains. |                     |
|                                                |                     |
| If you click on the index tab, the help index  |                     |
| will appear. We can look for \"saving files\"  |                     |
| again. Simply by typing in the first four      |                     |
| letters, the index has found what we are       |                     |
| looking for. Some searches require you to type |                     |
| in more letters, but after your topic is       |                     |
| highlighted, you can stop typing.  You can use |                     |
| the mouse to select one of the other topics on |                     |
| the screen if you wish. Select                 |                     |
| **[D]{.underline}isplay** to see the help file |                     |
| of the highlighted topic.                      |                     |
+------------------------------------------------+---------------------+

  ------------------------------------------------ ----------------------
  [Using What\'s This.]{.underline} Select the     
  third help option from the menu \-- **What\'s    
  [T]{.underline}his?** A question mark should be  
  attached to the cursor . Now, move the cursor to 
  the main menu. Click the insert menu. Under the  
  insert menu, click **New Slide**. Rather than    
  inserting a new slide, a screen appears which    
  briefly describes the **New Slide** option.      
  **What\'s This?** gives a brief explanation of   
  the item you click on.                           

  ------------------------------------------------ ----------------------

# 

# In conclusion, one of the best ways to learn a program is not even in the help menu. If you want to try new things, simply try new things. Try to create creative presentations by trying new things. Practice is the best way to learn a program.