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**Office of Security Management**

**And Safeguards**

### Office Work Instruction {#office-work-instruction .unnumbered}

Sensitive Compartmented Information Program Management Process

####  {#section .unnumbered}

Original Approved by:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

David A. Saleeba

Assistant Administrator, Office of Security Management and Safeguards

**DOCUMENT HISTORY LOG**

+---------+--------+--------+-----------------------------------------+
| Status  | Do     | Eff    | Description                             |
|         | cument | ective |                                         |
| (Ba     |        |        |                                         |
| seline/ | Re     | Date   |                                         |
|         | vision |        |                                         |
| Re      |        |        |                                         |
| vision/ |        |        |                                         |
|         |        |        |                                         |
| Ca      |        |        |                                         |
| nceled) |        |        |                                         |
+=========+========+========+=========================================+
| B       |        | 12     |                                         |
| aseline |        | /06/99 |                                         |
+---------+--------+--------+-----------------------------------------+
| R       | A      | 04     | Revisions reflect review of HOWIs to    |
| evision |        | /26/00 | address Pre-Assessment Audit of Feb     |
|         |        |        | 2000, as follows: (1) Correct technical |
|         |        |        | errors in flowchart; (2) Revise steps   |
|         |        |        | in section 6 to improve congruence with |
|         |        |        | the flow chart.                         |
+---------+--------+--------+-----------------------------------------+
| Adminis | A      | 01     | Administrative Change to transfer       |
| trative |        | /03/02 | Responsible Office from Code J to Code  |
| Change  |        |        | X. The functions performed by Code JS,  |
|         |        |        | the NASA Security Management Office,    |
|         |        |        | were transferred to Code X.             |
+---------+--------+--------+-----------------------------------------+
| R       | B      | 5      | Revisions reflect review of HOWIs to    |
| evision |        | /31/02 | address Pre-Assessment Audit of April   |
|         |        |        | 2002, delete flowchart and add HQ       |
|         |        |        | Security Office                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+
|         |        |        |                                         |
+---------+--------+--------+-----------------------------------------+

# Purpose

> The purpose of this instruction is to document the process required
> for the NASA Security Management and Safeguards Office (Code X) to
> manage the Sensitive Compartmented Information (SCI) clearance and
> access program.

# Scope and Applicability

> This instruction covers activities of Code X for verifying valid "need
> to know" information requests, granting proper clearance, and
> facilitating access to SCI entrusted to NASA Headquarters.
>
> This instruction applies to Code X, the Agency level security
> management personnel, and their interactions with Local Center
> Security Office personnel, i.e., NASA security staff at Field Centers
> and in Code X for Headquarters security operations, in managing the
> SCI clearance and access program for NASA.

# Definitions

  ------- ---------------------------------------------------------------
  3.1     [Sensitive Compartmented Information (SCI).]{.underline} Highly
          classified and closely controlled intelligence information
          bearing directly on the national security of the U.S.

  3.2     [Single Scope Background Investigation (SSBI).]{.underline} The
          investigative standard for access to TOP SECRET and Sensitive
          Compartmented Information.

  3.3     [Director of Central Intelligence Directive
          (DCID).]{.underline} Various Directives issued to establish
          common security and access standards for managing and handling
          of intelligence systems, information and products.

  3.4     [SCI Indoctrination.]{.underline} A complete, individual
          explanation of individual responsibilities and the aspects of
          the SCI to which they are authorized access. The indoctrination
          includes description of systems to which access is granted,
          specific aspects of the system requiring protection, and
          outlining proper channels for reporting matters of security
          significance, requesting security advice and determining
          whether others are authorized access to the system.

  3.5     [CIA.]{.underline} The Central Intelligence Agency.

  3.6     [Code X.]{.underline} NASA Security Management and Safeguards
          Office.

  3.7     [SSO.]{.underline} Special Security Office in Code X.
  ------- ---------------------------------------------------------------

# References

  ------- ------------ --------------------------------------------------
  4.1     Executive    United States Intelligence Activities
          Order 12333  

  4.2     Executive    Access to Classified Information
          Order 12968  

  4.3     DCID 1/19P   Security Policy for SCI and Security Policy Manual

  4.4     DCID 6/4     Personnel Security Standards and Procedures
  ------- ------------ --------------------------------------------------

#   {#section-1 .unnumbered}

#  Procedure

  -------------------------------------------------------------------------------------------------
  [Step]{.underline}   [Actionee]{.underline}   [Action]{.underline}
  -------------------- ------------------------ ---------------------------------------------------
  5.1                  Local NASA Security      Receive request for access to Sensitive
                       Office                   Compartmented Information (SCI). The request
                                                includes a NASA Form 1630 and includes a written
                                                justification for the employee to have SCI access.

  5.2                  Local NASA Security      Review the Form 1630. Determine if subject has a
                       Office                   favorably adjudicated Single Scope Background
                                                Investigation (SSBI) in the past 5 years. If an
                                                SSBI is available, go to step 5.5.

  5.3                  Local NASA Security      If the subject has not had a favorably adjudicated
                       Office                   SSBI, initiate a request to the appropriate
                                                investigative agency to conduct an SSBI on the
                                                subject.

  5.4                  Local NASA Security      Forward request for SSBI to the appropriate
                       Office                   investigative agency.

  5.5                  Local NASA Security      Forward complete file to SSO.
                       Office                   

  5.6                  SSO                      After granting the TS clearance, maintain (1) the
                                                Form 1630, with justification, (2) a copy of
                                                Standard Form 86 completed by the subject, and (3)
                                                the SSBI investigative file.

  5.7                  SSO                      Review forms; insure that the justification is
                                                sufficient; review investigative file in accordance
                                                with standards outlined in DCID 6/4.

  5.8                  SSO                      If justification is sufficient and no issues are
                                                identified, proceed to Step 5.9. If the
                                                justification is insufficient or security issues
                                                are identified, proceed to Step 5.8.1.

  5.8.1                SSO                      Determine if problems can be resolved. If problems
                                                appear to be resolvable, proceed to Step 5.8.2. If
                                                not, proceed to step 5.8.3

  5.8.2                SSO                      Work with Local NASA Security Office to resolve the
                                                problems.

  5.8.3                SSO                      Use NASA Form 1630 to notify the Local NASA
                                                Security Office that the request for SCI access has
                                                been denied and stop work on case.

  5.9                  SSO                      Prepare CIA form 2018A, Special Access Approval and
                                                forward it to the CIA.

  5.10                 SSO                      After CIA reviews the request and justification, a
                                                CIA representative visits Code X to review the
                                                investigative file. Code X supports this visit by
                                                giving access to the investigative file. The agent
                                                submits a report of the review to CIA Headquarters
                                                and the request for access is adjudicated.
  -------------------------------------------------------------------------------------------------

+-----+-----------+---------------------------------------------------+
| 1   | SSO       | Receive Form 2018A from CIA for final processing. |
| .   |           | The Form 2018A is maintained in the SCI personnel |
|     |           | files located in Code X.                          |
+-----+-----------+---------------------------------------------------+
| 2   | SSO       | If the access is approved, instruct the Local     |
| .   |           | Security Office to indoctrinate the individual    |
|     |           | for SCI access. This notification is done by      |
|     |           | telephone and return of CIA Form 2018.            |
+-----+-----------+---------------------------------------------------+
| 3   | SSO       | If access is denied, inform the Local Security    |
| .   |           | Office by telephone call and return of CIA Form   |
|     |           | 2018A. Local Security Office notifies the         |
|     |           | requesting organization of the decision and       |
|     |           | reviews the adjudicative basis for the original   |
|     |           | TS clearance.                                     |
+-----+-----------+---------------------------------------------------+
| 4   | SSO       | If access is approved and the subject is a        |
| .   |           | Headquarters employee, go to Step 6.15. If the    |
|     |           | subject is not a Headquarters employee, go to     |
|     |           | Step 5.16.                                        |
+-----+-----------+---------------------------------------------------+
| 5   | SSO       | Using CIA Form 4414, indoctrinate the             |
| .   |           | Headquarters employee for SCI access. Return one  |
|     |           | signed copy of Form 4414 to CIA; maintain one     |
|     |           | copy of Form 4414 in the SCI personnel files      |
|     |           | located in Code X.                                |
+-----+-----------+---------------------------------------------------+
| 6   | Local     | Indoctrinate the employee for SCI access. When    |
| .   | NASA      | indoctrination is completed, proceed to Step      |
|     | Security  | 5.18.                                             |
|     | Office    |                                                   |
+-----+-----------+---------------------------------------------------+
| 7   | Local     | Notify Code X when indoctrination is completed by |
| .   | NASA      | sending copy of non-disclosure agreement to Code  |
|     | Security  | X.                                                |
|     | Office    |                                                   |
+-----+-----------+---------------------------------------------------+
| 8   | SSO       | After receiving a copy of a signed non-disclosure |
| .   |           | agreement, add individual's name to the NASA SCI  |
|     |           | clearance roster maintained by Code X.            |
+-----+-----------+---------------------------------------------------+

# Quality Records

  -------------------------------------------------------------------------------------
  Record   Owner   Location   Record      NPG 1441.1 Schedule   Retention/Disposition
  ID                          Media       and Item Number       
  -------- ------- ---------- ----------- --------------------- -----------------------
  SCI      Code X  Code X     Hard Copy   Schedule 1, Item 103  Destroy upon
  Roster           Files                                        notification of death
                                                                or not later than 5
                                                                years after separation
                                                                or transfer of employee
                                                                or no later than 5
                                                                years after contract
                                                                relationship expires,
                                                                whichever is
                                                                applicable.

  -------------------------------------------------------------------------------------