![](media/image1.png){width="3.5in" height="3.5in"}

**U.S. DEPARTMENT OF EDUCATION**

**Education Data Exchange Network (EDEN)**

**N035 -- Federal Programs**

**File Specifications**

**Version 3.1**

**SY 2006 -- 07**

**November 2007**

This technical guide was produced under U.S. Department of Education
Contract No. GS00F0049M--ED05P01299 with Perot Systems Government
Services, Inc. Brandon Scott served as the contracting officer's
representative. No official endorsement by the U.S. Department of
Education of any product, commodity, service or enterprise mentioned in
this publication is intended or should be inferred.

**U.S. Department of Education**

Margaret Spellings

*Secretary*

**Office of Planning, Evaluation and Policy Development**

Williamson Evers

*Assistant Secretary*

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height="8.543307086614173e-2in"}

![](media/image2.wmf){width="1.3854330708661418in"
height="0.20826771653543308in"}

November 2007

This technical guide is in the public domain. Authorization to reproduce
it in whole or in part is granted. While permission to reprint this
publication is not necessary, the citation should be: U.S. Department of
Education, Office of Planning, Evaluation and Policy Development, *N035
-- Federal Programs File Specifications*, Washington, D.C., 2007.

This technical guide is also available on the Department's Web site at:
<http://www.ed.gov/edfacts>

On request, this publication is available in alternate formats, such as
Braille, large print, or computer diskette. For more information, please
contact the Department's Alternate Format Center at (202) 260--0852 or
(202) 260--0818.

[]{#__RefHeading___Toc183223442 .anchor}DOCUMENT CONTROL

DOCUMENT INFORMATION

  --------------- --------------------------------------------------------
  **Title:**      N035 -- Federal Programs File Specifications

  **Revision:**   Version 3.1

  **Issue Date:** November 2007

  **Security      Unclassified -- For Official Use Only
  Level:**        

  **Filename:**   565875.doc
  --------------- --------------------------------------------------------

DOCUMENT HISTORY

+-------+---------------+---------------------------------------------+
| **Ve  | **Date**      | **Summary of Change**                       |
| rsion |               |                                             |
| Num   |               |                                             |
| ber** |               |                                             |
+=======+===============+=============================================+
| 1.0   |               | Version 1.0 or subsequent updates (i.e.     |
|       |               | 1.1, 1.2, etc) of this file specification   |
|       |               | is used to build files for SYs 2003-04 and  |
|       |               | 2004-05                                     |
+-------+---------------+---------------------------------------------+
| 2.0   |               | Version 2.0 or subsequent updates (i.e.     |
|       |               | 2.1, 2.2, etc) of this file specification   |
|       |               | is used to build files for SY 2005-06       |
+-------+---------------+---------------------------------------------+
| 3.0   | May 2007      | Updated for SY 2006-07                      |
|       |               |                                             |
|       |               | -   1.0, 4.2, 5.2: Changed the data group   |
|       |               |     name for data group 547 - Federal       |
|       |               |     Funding Allocation Table to Federal     |
|       |               |     Programs Funding Allocation Table.      |
|       |               |                                             |
|       |               | -   1.0, 5.2: Deleted data group 616 --     |
|       |               |     Transfer Funds Indicator from the LEA   |
|       |               |     record layout. This data group is now   |
|       |               |     663 -- Transfer Funds Table and has     |
|       |               |     been moved to file specification N-X120 |
|       |               |     -- Transfer Funds                       |
|       |               |                                             |
|       |               | -   1.1, 4.2, 5.2: Deleted data group 60 -- |
|       |               |     Federal Programs Participation.         |
|       |               |                                             |
|       |               | -   4.2, 5.2: Added Explanation field.      |
+-------+---------------+---------------------------------------------+
| 3.1   | November 2007 | -   4.3, 5.3: Revised examples to better    |
|       |               |     reflect collection.                     |
+-------+---------------+---------------------------------------------+

RELEASE AUTHORIZATION

  ----------------------- -----------------------------------------------
  **Name**                **Signature / Date**

  Author                  

  QA                      

  Release Authority       
  ----------------------- -----------------------------------------------

[]{#__RefHeading___Toc183223443 .anchor}PREFACE

This document provides technical instructions for building files that
can be submitted through the Education Data Exchange Network (EDEN).
This document is used in coordination with the ED*Facts* Workbook,
ED*Facts* Business Rules Guide and the EDEN Submission System User
Guide.

EDEN is a centralized, coordinated repository of state reported, K
through 12, educational data residing at the U.S. Department of
Education. The EDEN Submission System is an electronic system that
facilitates the efficient and timely transmission of data from SEAs to
the U.S. Department of Education.

**CONTENTS**

[DOCUMENT CONTROL ii](#__RefHeading___Toc183223442)

[PREFACE iii](#__RefHeading___Toc183223443)

[1.0 PURPOSE 1](#purpose)

[1.1 Changes from the SY 2005--06 File Specifications
1](#changes-from-the-sy-200506-file-specifications)

[1.2 Requirements for Submitting this Data Group
1](#requirements-for-submitting-this-data-group)

[2.0 FILE NAMING CONVENTION 2](#file-naming-convention)

[3.0 GUIDANCE FOR SUBMITTING THIS FILE
3](#guidance-for-submitting-this-file)

[3.1 Population Status 3](#population-status)

[4.0 SEA FEDERAL PROGRAMS FILE 4](#sea-federal-programs-file)

[4.1 Header Record Definition 4](#header-record-definition)

[4.2 Data Record Definition 5](#data-record-definition)

[4.3 SEA Federal Programs File Examples
6](#sea-federal-programs-file-examples)

[4.3.1 Partial Record Sample for Fixed Format SEA Federal Programs File
6](#partial-record-sample-for-fixed-format-sea-federal-programs-file)

[4.3.2 Partial Record Sample for Comma--Delimited File Format SEA
Federal Programs File
7](#partial-record-sample-for-commadelimited-file-format-sea-federal-programs-file)

[4.3.3 Partial Record Sample for Tab--Delimited File Format SEA Federal
Programs File
7](#partial-record-sample-for-tabdelimited-file-format-sea-federal-programs-file)

[5.0 LEA FEDERAL PROGRAMS FILE 8](#lea-federal-programs-file)

[5.1 Header Record Definition 8](#header-record-definition-1)

[5.2 Data Records Definition 9](#data-records-definition)

[5.3 LEA Federal Programs File Example
11](#lea-federal-programs-file-example)

[5.3.1 Partial Record Sample for Fixed Format LEA Federal Programs File
11](#partial-record-sample-for-fixed-format-lea-federal-programs-file)

[5.3.2 Partial Record Sample for Comma--Delimited File Format LEA
Federal Programs File
12](#partial-record-sample-for-commadelimited-file-format-lea-federal-programs-file)

[5.3.3 Partial Record Sample for Tab--Delimited File Format LEA Federal
Programs File
12](#partial-record-sample-for-tabdelimited-file-format-lea-federal-programs-file)

[6.0 APPENDIX 13](#appendix)

# PURPOSE

This document contains instructions for building fixed and delimited
files to submit ED*Facts* Data Groups: Federal Programs Offered Table,
ID \# 470; and Federal Programs Funding Allocation Table, ID \# 547.

A separate document contains the XML file formats. General guidance for
constructing all EDEN file types may be found in the ED*Facts* Workbook.

The data in this file specification is currently collected by the GEPA
collection of financial data.

## Changes from the SY 2005--06 File Specifications

There have been significant changes to this file specification:

-   Deleted data group 616 -- Transfer Funds Indicator from the LEA
    record layout. This data group is now 663 -- Transfer Funds Table
    and has been moved to file specification N-X120 -- Transfer Funds.

-   Deleted data group 60 -- Federal Programs Participation.

-   Added Explanation field.

-   Changed the data group name for data group 547 - Federal Funding
    Allocation Table to Federal Programs Funding Allocation Table.

## Requirements for Submitting this Data Group

The data group is submitted at the following levels:

-   SEA

-   LEA -- for any LEA receiving Federal education funds under any of
    the codes listed in Appendix A-2.

The following table indicates the valid combinations of categories and
the sub--totals and/or totals needed for this file. An "X" in the column
indicates that the column must be populated when reporting that
particular category. The total indicator must be "N" because no
subtotals or grand totals are required for this file.

Table 1.2--1: Federal Program Tables, Required Categories, and
Applicable Totals

+-------+-------------+-----------------+----------+-----------------+
| **    | **Federal   | **Full Dollar   | **Total  | **Comments**    |
| Table | Program     | Amount**        | Ind      |                 |
| N     | Code**      |                 | icator** |                 |
| ame** |             | **(Funding      |          |                 |
|       |             | Allocation)**   |          |                 |
+=======+=============+=================+==========+=================+
| *     | X           | \*              | N        |                 |
| *FEDP |             |                 |          |                 |
| ROG** |             |                 |          |                 |
+-------+-------------+-----------------+----------+-----------------+

\* Only required for LEAs receiving Federal education funds under the
CFDA codes in Appendix A-2.

# FILE NAMING CONVENTION

Being able to readily identify any particular file transmission is an
important consideration for users of the EDEN Data Submission System.
Being able to identify a particular file can greatly facilitate any
technical assistance that may be requested by the state. A maximum of 25
characters (including the file extension) is allowed for the file name.
The following is the naming convention for Federal Programs file
submissions:

sslev**FEDPROOFF**vvvvvvv.ext

Where:

> **ss** = Two--character USPS State Abbreviation for the submitting
> SEA.
>
> **lev** = Three--character abbreviation for the level submitted. Use:
>
> SEA for a State Education Agency Federal Programs submission
>
> LEA for a Local Education Agency Federal Programs submission
>
> **Filename** = **FEDPROOFF** (no more than nine characters)
>
> **vvvvvvv** = Up to seven--character alphanumeric string designated by
> the SEA to uniquely identify the individual submission (e.g., ver0001,
> v010803)
>
> **.ext** = Three--character file extension identifying the file format
> as follows:

.txt -- fixed format

.csv -- comma--delimited format

.tab -- tab--delimited format

# GUIDANCE FOR SUBMITTING THIS FILE

This file specification collects data about federal programs for the
school year in terms of those programs that are offered and those that
are funded through State-Administered Program grants. Any valid Federal
Program (CFDA) Code may be submitted at the SEA or LEA level.

Appendix A--1 shows all of the applicable CFDA Codes related to U.S.
Department of Education elementary and secondary education (PK through
12) programs. Many of these programs are direct Federal grants to
entities other than the SEA. Therefore, Appendix A--2 shows a subset of
those CFDA Codes just for State--Administered Program grants. The Full
Dollar Amount data element only needs to be reported for this subset of
CFDA codes, where they apply to a specific LEA. At the SEA level, the
full dollar amount is the amount retained by the SEA for state level
administrative overhead.

For data group #470, Federal Program Offered Table, the SEA only needs
to list the CFDA code to show programs offered in that LEA. If there is
no federal funding provided at the LEA level through State Administered
Program grants, the funding allocation dollar amount is zero.

Fields that are defined as "Number" can contain values with leading
zeros or without leading zeros. Additionally, when submitting fixed
format files, "Number" fields can be either right or left justified.
This applies to the following fields:

-   "Total Records in File" in the Header

-   "File Record Number" in the Data Record

-   "Full Dollar Amount" in the Data Record

## Population Status

The "Pop" column in the header and data records is coded as follows:

> M - Mandatory, this field must always be populated
>
> A - This field is populated in accordance with table 1.2-1
>
> O - Optional, data in this field is optional

# SEA FEDERAL PROGRAMS FILE

This section describes the fixed file and delimited file specifications
used to transmit information pertaining to the SEA Federal Programs
File. The file type is specified in the header record.

## Header Record Definition

The header record is required and is the first record in every file
submitted to the EDEN Submission System. The purpose of the header
record is to provide information as to the file type, number of Data
Records in the file, file name, file identifier, and file reporting
period.

Section 4.3 contains examples of the header record.

Table 4.1--1: SEA Federal Programs File Header Record

+-------+----+----+----+---+------------------------------+---------+
| *     | ** | ** | ** | * | **Definition / Comments**    | **Pe    |
| *Data | St | Le | Ty | * |                              | rmitted |
| Elem  | ar | ng | pe | P |                              | V       |
| ent** | t\ | th | ** | o |                              | alues** |
|       | Po | ** |    | p |                              |         |
| **N   | si |    |    | * |                              |         |
| ame** | ti |    |    | * |                              |         |
|       | on |    |    |   |                              |         |
|       | ** |    |    |   |                              |         |
+=======+====+====+====+===+==============================+=========+
| File  | 1  | 50 | St | M | Identifies the type of file  | **SEA   |
| Type  |    |    | ri |   | being submitted.             | FEDERAL |
|       |    |    | ng |   |                              | PRO     |
|       |    |    |    |   |                              | GRAMS** |
+-------+----+----+----+---+------------------------------+---------+
| Total | 51 | 10 | Nu | M | The total number of Data     |         |
| Re    |    |    | mb |   | Records contained in the     |         |
| cords |    |    | er |   | file. The header record is   |         |
| In    |    |    |    |   | NOT included in this count.  |         |
| File  |    |    |    |   |                              |         |
+-------+----+----+----+---+------------------------------+---------+
| File  | 61 | 25 | St | M | File Name and extension are  |         |
| Name  |    |    | ri |   | provided by the SEA. The     |         |
| (Incl |    |    | ng |   | file name should be the same |         |
| uding |    |    |    |   | as the external file name.   |         |
| file  |    |    |    |   | (Please see *File Naming     |         |
| exten |    |    |    |   | Convention* in Section 2.0   |         |
| sion) |    |    |    |   | of this document.)           |         |
+-------+----+----+----+---+------------------------------+---------+
| File  | 86 | 32 | St | M | Any combination of standard  |         |
| Ident |    |    | ri |   | characters to further        |         |
| ifier |    |    | ng |   | identify the file as         |         |
|       |    |    |    |   | specified by the SEA, e.g.,  |         |
|       |    |    |    |   | a date, person's name, and   |         |
|       |    |    |    |   | version number.              |         |
+-------+----+----+----+---+------------------------------+---------+
| File  | 1  | 9  | St | M | Enter the Academic School    |         |
| Repo  | 18 |    | ri |   | Year for which data is being |         |
| rting |    |    | ng |   | reported. The required       |         |
| P     |    |    |    |   | format for entering the File |         |
| eriod |    |    |    |   | Reporting Period is          |         |
|       |    |    |    |   | \"CCYY--CCYY\" or \"CCYY     |         |
|       |    |    |    |   | CCYY\", where either a       |         |
|       |    |    |    |   | hyphen or a space must       |         |
|       |    |    |    |   | separate the beginning and   |         |
|       |    |    |    |   | ending years, e.g.,          |         |
|       |    |    |    |   | 2006--2007 or 2006 2007.     |         |
+-------+----+----+----+---+------------------------------+---------+
| F     | 1  | 1  | St | M | Leave filler field blank.    |         |
| iller | 27 | 73 | ri |   |                              |         |
|       |    |    | ng |   |                              |         |
+-------+----+----+----+---+------------------------------+---------+
| Car   | 3  | 1  |    | M |                              |         |
| riage | 00 |    |    |   |                              |         |
| R     |    |    |    |   |                              |         |
| eturn |    |    |    |   |                              |         |
| /     |    |    |    |   |                              |         |
| Line  |    |    |    |   |                              |         |
| Feed  |    |    |    |   |                              |         |
| (     |    |    |    |   |                              |         |
| CRLF) |    |    |    |   |                              |         |
+-------+----+----+----+---+------------------------------+---------+

## Data Record Definition

Data Records are required and immediately follow the header record in
every file submitted to the EDEN Submission System. Data Records provide
counts for the specified categories as well as sub--totals and grand
totals.

Section 4.3 contains examples of Data Records.

Table 4.2--1: SEA Federal Programs File Data Records

  -----------------------------------------------------------------------------------------------------------
  **Data        **Start\     **Length**   **Type**   **Pop**   **Definition / Comments**        **Permitted
  Element       Position**                                                                      Values**
  Name**                                                                                        
  ------------- ------------ ------------ ---------- --------- -------------------------------- -------------
  File Record   1            6            Number     M         A sequential number assigned by   
  Number                                                       the State that is unique to each 
                                                               record entry within the file.    

  **ID 559\     7            2            String     M         The two--digit Federal           For a list of
  **FIPS State                                                 Information Processing Standard  valid FIPS
  Code                                                         (FIPS) Code for the State,       State Codes,
                                                               District of Columbia, and the    refer to the
                                                               possessions and freely           ED*Facts*
                                                               associated areas of the United   Workbook.
                                                               States (e.g., Puerto Rico).      

  **ID 570**\   9            2            String     M         The identifier assigned by the   **01** =
  State Agency                                                 state education agency (SEA).    State
  Number                                                       This ID is a required field.     Education
                                                               This data element cannot be      Agency 
                                                               updated through this file.       

  Filler        11           14           String     M         Leave filler field blank.         

  Filler        25           20           String     M         Leave filler field blank.         

  Table Name    45           20           String     M         An indication that the federal   **FEDPROG**
                                                               program(s) is offered in the     
                                                               state and/or the dollars         
                                                               allocated for or the number of   
                                                               students participating in        
                                                               federal program(s).              

  Federal       65           15           String     M         The unique five--digit number    **See
  Program Code                                                 assigned to each Federal program appendix.**
                                                               as listed in the Catalog of      
                                                               Federal Domestic Assistance      
                                                               (CFDA). Programs administered by 
                                                               the U.S. Department of Education 
                                                               begin with 84.                   

  **ID 547**\   80           10           Number     A         The amount of federal dollars    
  Full Dollar                                                  retained by the SEA for each     
  Amount                                                       federal program code specified.  
                                                               The dollar amount is expressed   
                                                               as a numeric value in whole      
                                                               dollars, no decimal places or    
                                                               \"\$\".                          

  Filler        90           10           String     M         Leave filler field blank.         

  Explanation   100          200          String     M         Submitted files will be           
                                                               processed through various edit   
                                                               checks. When unusual conditions  
                                                               are detected, warning errors may 
                                                               be issued, even though the data  
                                                               may be valid. When this occurs,  
                                                               an explanation responding to the 
                                                               warning may be submitted with    
                                                               the data, or after files have    
                                                               been processed. The U. S.        
                                                               Department of Education will     
                                                               verify explanations, and after   
                                                               verification, accept the data.   

  Carriage      300          1                       M                                           
  Return / Line                                                                                 
  Feed (CRLF)                                                                                   
  -----------------------------------------------------------------------------------------------------------

## SEA Federal Programs File Examples

### Partial Record Sample for Fixed Format SEA Federal Programs File

The following text shows a portion of the header row and data rows. The
highlighted ruler line is provided to help the reader visually identify
the column placement of the data. The ruler line should not be included
in submitted files.

### Partial Record Sample for Comma--Delimited File Format SEA Federal Programs File

The following text shows a portion of the header row and data rows.[^1]

### Partial Record Sample for Tab--Delimited File Format SEA Federal Programs File

The following text shows a portion of the header row and data rows.^\*^

# LEA FEDERAL PROGRAMS FILE 

This section describes the fixed file and delimited file specifications
used to transmit information pertaining to the LEA Federal Programs
File. The file type is specified in the header record.

## Header Record Definition

The header record is required and is the first record in every file
submitted to the EDEN Submission System. The purpose of the header
record is to provide information as to the file type, number of Data
Records in the file, file name, file identifier, and file reporting
period.

See Section 5.3 for examples of the header record.

Table 5.1--1: LEA Federal Programs File Header Record

  ---------------------------------------------------------------------------------------------------------
  **Data       **Start\     **Length**   **Type**   **Pop**   **Definition / Comments**       **Permitted
  Element      Position**                                                                     Values**
  Name**                                                                                      
  ------------ ------------ ------------ ---------- --------- ------------------------------- -------------
  File Type    1            50           String     M         Identifies the type of file     **LEA FEDERAL
                                                              being submitted.                PROGRAMS**

  Total        51           10           Number     M         The total number of Data         
  Records In                                                  Records contained in the file.  
  File                                                        The header record is NOT        
                                                              included in this count.         

  File Name    61           25           String     M         File Name and extension are      
  (Including                                                  provided by the SEA. The file   
  file                                                        name should be the same as the  
  extension)                                                  external file name. (Please see 
                                                              *File Naming Convention* in     
                                                              Section 2.0 of this document.)  

  File         86           32           String     M         Any combination of standard      
  Identifier                                                  characters to further identify  
                                                              the file as specified by the    
                                                              SEA, e.g., a date, person's     
                                                              name, and version number.       

  File         118          9            String     M         Enter the Academic School Year   
  Reporting                                                   for which data is being         
  Period                                                      reported. The required format   
                                                              for entering the File Reporting 
                                                              Period is \"CCYY--CCYY\" or     
                                                              \"CCYY CCYY\", where either a   
                                                              hyphen or a space must separate 
                                                              the beginning and ending years, 
                                                              e.g., 2006--2007 or 2006 2007.  

  Filler       127          173          String     M         Leave Filler field blank.       

  Carriage     300          1                       M                                          
  Return /                                                                                    
  Line Feed                                                                                   
  (CRLF)                                                                                      
  ---------------------------------------------------------------------------------------------------------

## Data Records Definition

Data Records are required and immediately follow the header record in
every file submitted to the EDEN Submission System. Data Records provide
counts for the specified categories as well as sub--totals and grand
totals.

See Section 5.3 for examples of the Data Record.

Table 5.2--1: LEA Federal Programs File Data Records

+-------+----+----+----+---+-----------------------------+-----------+
| **    | ** | ** | ** | * | **Definition / Comments**   | **        |
| Data\ | St | Le | Ty | * |                             | Permitted |
| Elem  | ar | ng | pe | P |                             | Values**  |
| ent** | t\ | th | ** | o |                             |           |
|       | Po | ** |    | p |                             |           |
| **N   | si |    |    | * |                             |           |
| ame** | ti |    |    | * |                             |           |
|       | on |    |    |   |                             |           |
|       | ** |    |    |   |                             |           |
+=======+====+====+====+===+=============================+===========+
| File  | 1  | 6  | Nu | M | A sequential number         |           |
| R     |    |    | mb |   | assigned by the State that  |           |
| ecord |    |    | er |   | is unique to each record    |           |
| N     |    |    |    |   | entry within the file.      |           |
| umber |    |    |    |   |                             |           |
+-------+----+----+----+---+-----------------------------+-----------+
| **ID  | 7  | 2  | St | M | The two--digit Federal      | For a     |
| 559\  |    |    | ri |   | Information Processing      | list of   |
| *     |    |    | ng |   | Standard (FIPS) Code for    | valid     |
| *FIPS |    |    |    |   | the State, District of      | FIPS      |
| State |    |    |    |   | Columbia, and the           | State     |
| Code  |    |    |    |   | possessions and freely      | Codes,    |
|       |    |    |    |   | associated areas of the     | refer to  |
|       |    |    |    |   | United States (e.g., Puerto | the       |
|       |    |    |    |   | Rico).                      | ED*Facts* |
|       |    |    |    |   |                             | Workbook. |
+-------+----+----+----+---+-----------------------------+-----------+
| **ID  | 9  | 2  | St | M | The identifier assigned by  | **01** -- |
| 5     |    |    | ri |   | the state education agency  | State     |
| 70**\ |    |    | ng |   | (SEA). This ID is a         | Education |
| State |    |    |    |   | required field. This data   | Agency    |
| A     |    |    |    |   | element cannot be updated   |           |
| gency |    |    |    |   | through this file.          |           |
| N     |    |    |    |   |                             |           |
| umber |    |    |    |   |                             |           |
+-------+----+----+----+---+-----------------------------+-----------+
| **ID  | 11 | 14 | St | M | The identifier assigned to  |           |
| 4\    |    |    | ri |   | a local education agency    |           |
| **    |    |    | ng |   | (LEA) by the state          |           |
| State |    |    |    |   | education agency (SEA).     |           |
| LEA   |    |    |    |   | Also known as State LEA ID. |           |
| Ident |    |    |    |   | This ID is a required       |           |
| ifier |    |    |    |   | field. This data element    |           |
|       |    |    |    |   | cannot be updated through   |           |
|       |    |    |    |   | this file.                  |           |
+-------+----+----+----+---+-----------------------------+-----------+
| F     | 25 | 20 | St | M | Leave filler field blank.   |           |
| iller |    |    | ri |   |                             |           |
|       |    |    | ng |   |                             |           |
+-------+----+----+----+---+-----------------------------+-----------+
| Table | 45 | 20 | St | M | An indication that the      | **        |
| Name  |    |    | ri |   | federal program(s) is       | FEDPROG** |
|       |    |    | ng |   | offered by this district    |           |
|       |    |    |    |   | and/or the dollars          |           |
|       |    |    |    |   | allocated for or the number |           |
|       |    |    |    |   | of students participating   |           |
|       |    |    |    |   | in federal program(s).      |           |
+-------+----+----+----+---+-----------------------------+-----------+
| Fe    | 65 | 15 | St | M | The unique five--digit      | **See     |
| deral |    |    | ri |   | number assigned to each     | ap        |
| Pr    |    |    | ng |   | Federal program as listed   | pendix.** |
| ogram |    |    |    |   | in the Catalog of Federal   |           |
| Code  |    |    |    |   | Domestic Assistance (CFDA). |           |
|       |    |    |    |   | Programs administered by    |           |
|       |    |    |    |   | the U.S. Department of      |           |
|       |    |    |    |   | Education begin with 84.    |           |
+-------+----+----+----+---+-----------------------------+-----------+
| **ID  | 80 | 10 | Nu | A | The amount of federal       |           |
| 5     |    |    | mb |   | dollars allocated to the    |           |
| 47**\ |    |    | er |   | LEA for each federal        |           |
| Full  |    |    |    |   | program code specified. The |           |
| D     |    |    |    |   | dollar amount is expressed  |           |
| ollar |    |    |    |   | as a numeric value in whole |           |
| A     |    |    |    |   | dollars, no decimal places  |           |
| mount |    |    |    |   | or \"\$\".                  |           |
+-------+----+----+----+---+-----------------------------+-----------+
| F     | 90 | 10 | St | M | Leave filler field blank    |           |
| iller |    |    | ri |   |                             |           |
|       |    |    | ng |   |                             |           |
+-------+----+----+----+---+-----------------------------+-----------+
| E     | 1  | 2  | St | M | Submitted files will be     |           |
| xplan | 00 | 00 | ri |   | processed through various   |           |
| ation |    |    | ng |   | edit checks. When unusual   |           |
|       |    |    |    |   | conditions are detected,    |           |
|       |    |    |    |   | warning errors may be       |           |
|       |    |    |    |   | issued, even though the     |           |
|       |    |    |    |   | data may be valid. When     |           |
|       |    |    |    |   | this occurs, an explanation |           |
|       |    |    |    |   | responding to the warning   |           |
|       |    |    |    |   | may be submitted with the   |           |
|       |    |    |    |   | data, or after files have   |           |
|       |    |    |    |   | been processed. The U.S.    |           |
|       |    |    |    |   | Department of Education     |           |
|       |    |    |    |   | will verify explanations,   |           |
|       |    |    |    |   | and after verification,     |           |
|       |    |    |    |   | accept the data.            |           |
+-------+----+----+----+---+-----------------------------+-----------+
| Car   | 3  | 1  |    | M |                             |           |
| riage | 00 |    |    |   |                             |           |
| R     |    |    |    |   |                             |           |
| eturn |    |    |    |   |                             |           |
| /     |    |    |    |   |                             |           |
| Line  |    |    |    |   |                             |           |
| Feed  |    |    |    |   |                             |           |
| (     |    |    |    |   |                             |           |
| CRLF) |    |    |    |   |                             |           |
+-------+----+----+----+---+-----------------------------+-----------+

## LEA Federal Programs File Example 

### Partial Record Sample for Fixed Format LEA Federal Programs File

The following text shows a portion of the header row and data rows. The
highlighted ruler line is provided to help the reader visually identify
the column placement of the data. The ruler line should not be included
in submitted files.

### Partial Record Sample for Comma--Delimited File Format LEA Federal Programs File

The following text shows the header row and data rows.[^2]

### Partial Record Sample for Tab--Delimited File Format LEA Federal Programs File

The following text shows the header row and data rows.^\*^

# APPENDIX

APPENDIX A--1 -- List of U.S. Department of Education Federal Program
Codes For Elementary and Secondary Education (PK through 12) Programs

  ---------------------------------------------------------------------------
  **Federal   **Description**
  Program     
  Code**      
  ----------- ---------------------------------------------------------------
  84.002      Adult Education State Grant Program (A)

  84.004      Civil Rights Training and Advisory Services (B)

  84.010      Title I Grants to LEAs

  84.011      Migrant Ed (Basic State Grant Program)

  84.013      Title I Program for Neglected or Delinquent Child

  84.027      Special Education Grants to States

  84.040      Impact Aid Facilities Maintenance (B)

  84.041      Impact Aid (A)

  84.048      Vocational Education Basic Grants to States

  84.051      Vocational Education National Program (B)

  84.060      Indian Education Grants to Local Educational Agencies (A,B)

  84.083      Women's Educational Equity Act Program (B)

  84.101      Vocational Education Indiana Set--aside (B)

  84.126      Rehabilitation Services Vocational Rehabilitation Grants to
              States (A)

  84.128      Rehabilitation Services Service Projects (B)

  84.129      Rehabilitation Long--Term Training (B)

  84.132      Centers for Independent Living (B)

  84.133      National Institute on Disability and Rehabilitation Research
              (B)

  84.141      Migrant Education High School Equivalency Program (B)

  84.144      Migrant Education Coordination Program

  84.145      Federal Real Property Assistance Program (H)

  84.149      Migrant Education College Assistance Migrant Program (B)

  84.160      Training Interpreters for Individuals who are Deaf and
              Individuals who are Deaf--Blind (B)

  84.161      Rehabilitation Services Client Assistance Program (A)

  84.165      Magnet Schools Assistance

  84.169      Independent Living State Grants (A)

  84.173      Special Education Preschool Grants (A)

  84.177      Rehabilitation Services Independent Living Services for Older
              Individuals Who are Blind (B)

  84.181      Special Education Grants for Infants and Families with
              Disabilities (A)

  84.184      Safe and Drug--Free Schools and Communities National Programs
              (B)

  84.186      Safe and Drug Free Schools and Communities

  84.187      Supported Employment Services for Individuals with Severe
              Disabilities (A)

  84.191      Adult Education National Leadership Activities (B)

  84.195      Bilingual Education Professional Development(N)

  84.196      Education for Homeless Children and Youths -- Grants for State
              and Local Activities

  84.203      Star Schools (B)

  84.206      Javits Gifted and Talented Students Education Grant Program (B)

  84.213      Even Start State Educational Agencies

  84.214      Even Start Migrant Education (B)

  84.215      Small Learning Communities

  84.224      Assistive Technology (B,L)

  84.234      Projects with Industry (B)

  84.235      Rehabilitation Services Demonstration and Training Programs (B)

  84.240      Program of Protection and Advocacy of Individual Rights (B)

  84.243      Tech--Prep Education

  84.245      Tribally Controlled Postsecondary Vocational and Technical
              Institution (B)

  84.246      Rehabilitation Short--Term Training (B)

  84.250      Rehabilitation Services American Indians with Disabilities (B)

  84.255      Literacy Programs for Prisoners (B)

  84.256      Freely Associated States Education Grant Program (B)

  84.257      National Institute for Literary (B)

  84.258      Even Start Indian Tribes and Tribal Organizations (B)

  84.259      Native Hawaiian Vocational Education (B)

  84.263      Rehabilitation Training Experimental and Innovative Training
              (B)

  84.264      Rehabilitation Training Continuing Education (B)

  84.265      Rehabilitation Training State Vocational Rehabilitation Unit
              In--Service Training (B)

  84.275      Rehabilitation Training General Training (B)

  84.282      Charter Schools Program

  84.283      Comprehensive Centers (L)

  84.286      Ready to Teach

  84.287      Twenty First Century Community Learning Centers (21^st^ CCLC)

  84.290      Bilingual Education School Grants Instructional Service(U)

  84.293      Foreign Language Assistance (B)

  84.295      Ready--To--Learn Television (B)

  84.298      State Grants for Innovative Programs (A)

  84.304      Civic Education--Cooperative Education Exchange Program (B)

  84.305      Education Research, Development and Dissemination (B)

  84.310      Parental Assistance Centers (B)

  84.315      Capacity Building for Traditionally Underserved Populations (B)

  84.318      Enhancing Education Through Technology

  84.319      Eisenhower Rational Math and Science Consortia (B)

  84.323      Special Education--State Personnel Development (B)

  84.324      Research in Special Education (B)

  84.325      Special Education Personnel Preparation to Improve Services and
              Results for Children with Disabilities (B)

  84.326      Special Education Technical Assistance and Dissemination to
              Improve Services and Results for Children with Disabilities (B)

  84.327      Special Education Technology and Media Services for Individuals
              with Disabilities (B)

  84.328      Special Education Parent Information Centers (B)

  84.329      Special Education Studies and Evaluations (B)

  84.330      Advanced Placement Incentive Program

  84.331      Grants to States for Workplace and Community Transition
              Training for Incarcerated Youth Offenders

  84.332      Comprehensive School Reform Demonstration (A)

  84.341      Community Technology Centers (B)

  84.343      Assistive Technology State Grants for Protection and Advocacy
              (B)

  84.346      Vocational Education Occupational and Employment Information
              State Grants (B)

  84.349      Early Childhood Educator Professional Development (B)

  84.350      Transition to Teaching (B)

  84.351      Arts in Education (B)

  84.353      Teach--Prep Demonstration Grants (B)

  84.354      Credit Enhancement for Charter School Facilities (B)

  84.356      Alaska Native Educational Programs (B)

  84.357      Reading First

  84.358      Rural Education (A)

  84.359      Early Reading First (B)

  84.360      Dropout Prevention Programs (B)

  84.361      Voluntary Public School Choice

  84.362      Native Hawaiian Education (B)

  84.363      School Leadership (B)

  84.364      Literacy through School Libraries (B)

  84.365      English Language Acquisition, Language Enhancement, and
              Academic Achievement Program for Limited English Proficient
              Children

  84.366      Mathematics and Science Partnerships (B)

  84.367      Improving Teacher Quality State Grants

  84.369      Grants for State Assessments and Related Activities (A)

  84.370      DC School Choice Incentive Program (B)

  84.371      Striving Readers
  ---------------------------------------------------------------------------

APPENDIX A--2 -- List of U.S. Department of Education Federal Program
Codes Applicable to Reporting the Federal Programs Funding Allocation
(Full Dollar Amount) Data

  --------------------------------------------------------------------------
  **Federal   **Description**
  Program     
  Code**      
  ----------- --------------------------------------------------------------
  84.002      Adult Education State Grant Program (A)

  84.010      Title I Grants to LEAs

  84.011      Migrant Ed (Basic State Grant Program)

  84.013      Title I Program for Neglected or Delinquent Child

  84.027      Special Education Grants to States

  84.048      Vocational Education Basic Grants to States

  84.173      Special Education Preschool Grants (A)

  84.186      Safe and Drug Free Schools and Communities

  84.196      Education for Homeless Children and Youths -- Grants for State
              and Local Activities

  84.213      Even Start State Educational Agencies

  84.243      Tech--Prep Education

  84.282      Charter Schools Program

  84.298      State Grants for Innovative Programs (A)

  84.318      Enhancing Education Through Technology

  84.357      Reading First

  84.358      Rural Education (A)

  84.365      English Language Acquisition, Language Enhancement, and
              Academic Achievement Program for Limited English Proficient
              Children

  84.366      Mathematics and Science Partnerships (B)

  84.367      Improving Teacher Quality State Grants
  --------------------------------------------------------------------------

![](media/image1.png){width="1.5in" height="1.5in"}

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[^1]: ^\*^ Using EXCEL will produce extraneous delimiters at the end of
    the header record. They will be disregarded during file processing
    and so will not generate a file format error.

[^2]: ^\*^ Using EXCEL will produce extraneous delimiters at the end of
    the header record. They will be disregarded during file processing
    and so will not generate a file format error.