May 10,1971 M29-1, Part II\
Change 1

CONTENTS

CHAPTER 26. SEMIANNUAL RUN 910

PARAGRAPH PAGE\
26.01 General 26-I\
26.02 Clerical Processing 26-1

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April 27,1972 M29-1, Part II\
Change 6

CHAPTER 26. SEMIANNUAL RUN 910

26.01 GENERAL

a\. Run 910 is a semiannual editing and dividend rate inserting computer
run. The June run only edits the master record. The December run edits
and inserts the dividend rates in all the participating plans under NSLI
and USGLI for the entire master record and 626 pending transactions.

b\. Run 910 also verifies the sequence of the master records and the
sequence of policies within the master record. \[Also,\] policies,
whether participating or not, \[ \] are checked for correct premium
rates, life fund, plan, age and mode of payment. However, premium edits
will not be made on \[ \] JR, \[with or without\] TDIP\[, and\] JS
accounts.

c\. The system will generate VA Forms 29-5886a, RPO (Record Print Out)
\[or **VA** Form 29-5886b, Insurance Record Printout,\] on those
policies where it is unable to insert the dividend rate, where an error
exists in the pending \~ dividend \[including where the pending dividend
is for reduced paid-up or extended insurance and does not match the

plan on the master record\] or where there is an error in the policy
and/or life segment of the master record \[including - where all or part
of the date of birth is blank.\]

d\. The generated RPO\'s, with a copy of the error listing, will be sent
to the chief of the appropriate Policy

Service Section by the data processing center. They will also send a
copy of the error listing to the Chief, Technical Staff.

e\. A listing and explanation of run 910 reason codes are included in
MP-6, part II, supplement No. 1.4\[, chapter 1.\]

26.02 CLERICAL PROCESSING

a\. When the generated RPO\'s and error listing are received in the
Policy Service Section, the RPO\'s will be distributed to the Policy
Service units for clerical action. One individual in each section will
be designated to maintain the run 910 error listing to assure that all
items are accurately processed. The error listing will be noted to
reflect the date processing is completed or the date the item is
referred to one of the other operating elements for processing.

b\. When RPO\'s are received that indicate an error in the premium rate,
life fund, plan, age or mode of payment, the insurance folder will be
requested. When the insurance folder and RPO have been reviewed, the
necessary input documents will be prepared to correct the error which
exists in the master record.

c\. When the reason codes indicate prior years\' dividends have not been
paid, the freeze will be removed from the master record. If the unpaid
dividend was for the previous year\'s dividend, it will be automatically
disbursed by the system after the freeze is removed.

d\. If the unpaid dividend was for a year prior to the previous year,
clerical action for payment of the dividend will be required. Dividends
will be authorized only after a search has been made in the insurance
folder, transaction listing and the microfilm reels of paid dividend
cards. Voucher Audit Unit, Finance and Data Processing Division, will
review and audit all clerically prepared dividend authorizations that
are to be processed by the system. It may also be necessary to update
the dividend year.

e\. When RPO\'s are received with reason codes that indicate the pending
dividend transaction is frozen or the plan of insurance is in error,
**VA** Form 29-5895a, Pending Transaction Input Card, or **\[VA** Form\]
29-8526, Pending Transaction, transaction type 098, will be prepared to
delete the pending transaction. **VA** Form 29-394, Dividend Transaction
Input, or **(VA** Form\] 29-8528, Paid Dividend/Dividend History,
transaction type 626, with a **T** batch number, will be prepared to
insert a corrected pending dividend transaction.

f\. When RPO\'s are generated with reason codes that indicate the
dividend rate is not included in the dividend table, the Policy Service
Clerk will:

\(I\) Forward the RPO to the Computers, Miscellaneous Accounts and
Service Unit, requesting the rate be furnished.

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M29-1, Part II April 27, 1972

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\(2\) Upon receipt of the RPO with the dividend rate, and the rate is
missing in the master record, VA Fond 29-5892a, Policy Input, or
**\[VA** Form\] 29-8522, Policy, transaction type 082, will be prepared
to insert the dividend rate. If the rate is missing in the pending
transaction, **VA** Form 29-394 or 29-8528, transaction type 626, with a
T batch number, will be prepared to insert a pending dividend
transaction containing the rate and a **VA** Form 29-5895a or 29-8526,
transaction type 098, to delete the pending dividend transaction that is
without a rate.

g\. The Supervisor of the Policy Service Unit will review and verify the
accuracy of all the completed actions. All actions should be completed
within 20 days. A followup will be made on all processed items after 10
workdays.

h\. When all the actions have been completed, the generated and current
RPO\'s will be delivered to the Chief, Policy Service Section, with the
error listing. The error listing will be disposed of after 60 days.

i\. A report showing a list of all RPO\'s by reason code and number
received for each code will be sent to the ;[Insurance Policy and
Procedures Staff (290A) for]{.underline} review.

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