**WITHDRAWAL OF AN APPLICATION SAMPLE FORM LETTER**

*Relevant Extramural SOP: [Withdrawal of a Nonresponsive
Application](http://www.niaid.nih.gov/ncn/sop/nonresponsive.htm)*

*Last reviewed: July 30, 2008*

(Delete this text and the text above when using the form. Do not fill
out online. See [Using forms and
letters](http://www.niaid.nih.gov/ncn/tool/useform.htm).)

> Re: **\[Application Number\]** response to **\[RFA or PA number\]**
>
> **\[Applicant name\]**
>
> **\[Applicant address\]**
>
> Dear Dr. :
>
> As program officer for **\[RFA or PA number\]**, "**\[RFA or PA
> title\],**" I am writing in reference to your application
> (**\[Application Number\]**), "**\[Application title\]**."
>
> After carefully completing an administrative review of your
> application, National Institute of Allergy and Infectious Diseases
> staff have determined that it does not respond adequately to the (RFA
> or PA). The Institute cannot accept your application because it lacks
> required information described in the announcement. Because the
> application is nonresponsive, we are returning it to you without a
> scientific review.
>
> **\[Elaborate on the reasons for unresponsiveness, as necessary. See
> the text after the end of the letter for examples. State what the
> application would need to become responsive and the possibility of
> resubmitting it to NIH \]**
>
> We are sorry for this inconvenience and wish you the very best on your
> research efforts in **\[research topic\]**. We encourage you to
> consider submitting your application as unsolicited research. To do
> so, use a parent funding opportunity announcement. Go to NIH's Parent
> Announcements page
> <http://grants.nih.gov/grants/guide/parent_announcements.htm> for more
> information .
>
> **\[If the application may be eligible for another FOA, use the
> following bracketed text. Otherwise, delete the text.**
>
> I would like to draw your attention to **\[RFA or PA number\]**, as it
> shares many of the objectives of **\[RFA or PA number for the original
> FOA\]** (**\[URL to *NIH* *Guide* announcement of the new FOA\]**). If
> you wish to apply under this initiative, be sure to read the
> announcement carefully and include all required information.**\]**
>
> Please feel free to contact me if you wish to discuss new grant
> opportunities or if you have any questions.
>
> Sincerely,
>
> **\[Name, title, and address\]**

(Use the following text in the letter only for the relevant situations
described.)

> **Use the following text if withdrawing an application because the PI
> is not employed by a Public-Private Partnership. Modify as
> necessary.**
>
> As you should be aware, the funding opportunity announcement requires
> that eligible investigators must be employed by a Public-Private
> Partnership. The executive summary states, "Eligible Principal
> Investigators include individuals with the skills, knowledge and
> resources necessary to carry out the proposed research, and who are
> employees of PPP's."
>
> "PPPs based in the U.S. should be registered as 501 (c)(3)
> organizations, or must provide documentation of incorporation as a
> non-profit public entity that has established collaborations with the
> private sector\.... Eligible PPPs must be dedicated to the discovery
> and/or development of new drugs, vaccines, diagnostics, or other
> health products that address neglected infectious diseases that are
> prevalent in low income countries\..."
>
> Your application is ineligible because you are an employee of **\[name
> employer and describe its status as not being a PPP\]**.
>
> \--
>
> **Use the following text if withdrawing an application because the
> applicant has submitted an identical application for another award.**
>
> Your application is ineligible because you have submitted an identical
> application for **\[name the second FOA\]**. NIH does not permit you
> to submit identical applications to NIH or another [[Public Health
> Service]{.underline}](http://interdev1:5555/ncn/glossary/default5.htm#phs)
> agency simultaneously.