**ECHO-WEB REGISTRATION FORMS**

#### FREQUENTLY ASKED QUESTIONS

September 1, 2004

The following answers have been compiled for your information in
response to the most frequent questions received from users on FTA's
ECHO System:

# FTA Letter -- Notification to grantees/sponsors about conversion to ECHO-Web

1\. The deadline to submit forms has been extended to [Monday, September
27, 2004.]{.underline}

2.  The last day for draw down requests under the current ECHO system is
    [Tuesday, September 28^th^ at 3:00 pm EST.]{.underline}

3.  The new system will be available on [Monday, October
    4^th^]{.underline}.

4.  Requests for new ECHO set-ups received after [Friday, September
    10^th^]{.underline} will be processed for the ECHO-Web application.

# Attachment 1 --Instructions for User Set-up 

5.  An Authorizing Official(s) can be one of the Contact Persons, but
    can only have "View Only Access."

6.  An Authorizing Official (s) can also be the Recipient Organizations
    Official

> (See response to \# 9 below).

### Attachment 2 -- User's Authorization and Certification

7.  Copy the information in this attachment onto your company's
    letterhead before completing this section. (Original signatures are
    required).

## 8. Signature Authorizing Official:

The Authorizing Official is the person who approves the payment
(drawdown)

**View Only Access:** Authorizing Official or other designated
individual

**Update Access:** Person who performs the draw downs in ECHO

> (Note: For security purposes in supporting separation of duties in the
> ECHO system, the Authorizing Official and the Person who performs
> drawdowns must be different).

9\. [Signature of Recipient Organization Official:]{.underline}

Normally, there should be separate signatures for an Authorizing
Official and the Recipient Organization Official. The Recipient
Organization Official is the organizational head, such as the Executive
Officer/Chairman or his/her representative. However, in certain
circumstances, such as the size of the organization, the Authorizing
Official and Organization Head may be the same person. In this case,
that person should sign as the Authorizing Official and the Recipient
Organization Official.

### Attachment 3 -- User Access Request 

10. Each person requesting ECHO system access for **"View**" or
    "**Update/Modify**"

> must complete Attachments 3 and 4.
>
> Leave the following fields blank:

\-**User Type** *(Circle One)*

**-Hire Date**

**-Position**

**-Justification** (middle of the page)

> In the **"Title**" field, enter your official title.
>
> For "Job," enter "**Update Access**" for person who will perform
> drawdowns and
>
> **"View Access"** for person will have inquiry/view access.
>
> Indicate **only the last six digits** of the SSN. This is required for
> phone/e-mail verification of user.
>
> **Do not complete the bottom section of Attachment 3. The Office of
> Financial Systems staff will be complete this section.**

### Attachment 4 -- Rules of Conduct

### 

11. The Authorizing Official should not complete this form unless they
    are requesting "View Access" for themselves. (See response to \# 5
    above.)

###  12. Original signatures are required for users requesting access. 

### Other Information: 

Forms may be faxed to the Financial Systems Office staff at
202-493-2935, attention of ECHO-web Registration. However, the originals
still need to be mailed to FTA at the address in the letter.

Internet address for forms is
<http://ftateamweb.fta.dot.gov/fta-flash2b.html>

Check the ECHO Helpdesk line for updated information at 202-366-1004.

The current [ECHO Bulletin Board will be permanently out-of-service
after Tuesday, September 28, 2004.]{.underline}