Federal Parent Locator Service

National Directory of New Hires

Release 06-01 -- Minor

August 18, 2006

Release Specifications

Document Version 1.0

May 18, 2006

Administration for Children and Families

Office of Child Support Enforcement

370 L'Enfant Promenade S.W.

Washington, DC 20447

DCN: CI-02.02.04.02

This document was prepared for the United States Department of Health
and Human Services, Office of Child Support Enforcement under Contract
Number NIH CIOSP 263-96-D-0344 by Lockheed Martin, Information
Technology, Incorporated. The work was authorized in compliance with the
following specific prime task order:

> Delivery Order Number: HHS-ACF-2003-C-2218M
>
> Delivery Order Title: National Directory of New Hires
>
> Document Date: May 2006

Table of Contents

[1.0 POST QW RECORDS TO THE NON-VERIFIABLE FILE IF THE RECORD FAILS EVS
AND THE LAST NAME IS SHORTER THAN THE MINIMUM REQUIRED BY EVS (OCSE
#2132)
1-1](#post-qw-records-to-the-non-verifiable-file-if-the-record-fails-evs-and-the-last-name-is-shorter-than-the-minimum-required-by-evs-ocse-2132)

[1.1 Summary of Changes 1-1](#summary-of-changes)

[1.2 Background 1-1](#background)

[1.3 Description of Changes 1-2](#description-of-changes)

[1.4 Impact on States 1-2](#impact-on-states)

# POST QW RECORDS TO THE NON-VERIFIABLE FILE IF THE RECORD FAILS EVS AND THE LAST NAME IS SHORTER THAN THE MINIMUM REQUIRED BY EVS (OCSE #2132)

## Summary of Changes

The NDNH has been modified to post Quarterly Wage (QW) Records to the
Non-Verifiable file if the record fails the SSA SSN Enumeration
Verification System (EVS) edits and the first name is only one
character, the middle name is one character or blank, and the last name
is shorter than the minimum that is required by EVS.

## Background

On February 21, 2006, the Federal Office of Child Support Enforcement
(OCSE) implemented improved name verification routines in the National
Directory of New Hires (NDNH) for the QW data. The improved name
verification routine will enhance the quality and quantity of data that
is loaded into the NDNH. As a result of this change, some records that
would previously have been flagged as unverified on the NDNH will be
flagged as Non-Verifiable. This will allow more data to be available for
data matching purposes.

Prior to the change, if SSA returned a QW SSN/Name combination to the
NDNH as unverified, and the last name contained **less than four
characters**, the NDNH would flag and store such a record as
**Non-Verifiable**. (Non-Verifiable SSN/Name combinations on the NDNH
are available for Proactive Matching and Locate purposes.) If SSA could
not verify the SSN/Name combination, and the last name had **four or
more characters**, and the first name contained at least one character,
this record was flagged as **Unverified** and was not available for
Proactive Matching or Locates.

Since February 21, 2006, the four-character parameter has been extended
to seven characters. As a result, QW SSN/Name combinations that do not
verify at SSA and which have at least one character in the first name
and either four, five or six characters in the last name, now will be
flagged as Non-Verifiable rather than Unverified.

In addition, if the SSN/Name combination fails EVS and the First Name
contains one character, and the Middle Name contains at least one
character, and the Last Name contains **two or three characters**, this
SSN will be flagged as **Non-Verifiable**. If the SSN/Name combination
fails EVS and the First Name contains one character, and the Middle Name
contains at least one character, and the Last Name contains **four or
more characters**, this SSN will be flagged as **Unverified**.

No changes were made to the other QW-related processing that is done to
help verify SSN/Name combinations, such as reversing the first and last
name if the originally-submitted name does not verify.

## Description of Changes

The NDNH application edits have been enhanced to post QW Records to the
Non-Verifiable file when a record fails the EVS edits, the first name is
one character, the middle name is one character or blank, and the last
name is shorter than the minimum required by EVS.

When a QW record fails the EVS edits and the First Name is one
character, the Middle Name is one character and the last name is less
than four characters, the QW record is posted to the Non-Verifiable
File.

When a QW record fails the EVS edits and the First Name is one
character, and the Last Name is four, five or six characters, the QW
record is posted to the Non-Verifiable File.

When a QW record fails the EVS edits and the Last Name does not meet the
minimum EVS requirements (less than seven characters), the QW record is
posted to the Non-Verifiable File.

## Impact on States

There are no FCR response record changes as a result of this
modification.

However, the NDNH information that the FCR returns to a state only
includes information about a person when the SSN of the matched NDNH
record is either Verified or Non-Verifiable due to shortcomings of the
name that is associated with the SSN. Some state wage systems store QW
information that only contains a partial name or no name. The NDNH
stores these QW records as Non-Verifiable because the SSN cannot be
verified. When these QW records are returned in response to a Locate
Request, the FCR designates them as Non-Verifiable. **With the increased
volume of Non-Verifiable records,** s**tates should independently verify
the information in these records to ensure the next state action is
taken for the correct person.**