**[FCC/OMD-17]{.underline}**\
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SYSTEM NAME:\
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Freedom of Information Act (FOIA) Case Files.\
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SECURITY CLASSIFICATION:\
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None.\
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SYSTEM LOCATION:\
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FOIA Public Liaison, Office of Managing Director (OMD), Federal
Communications Commission (FCC), 445 12th Street, SW., Room 1-C,
Washington, DC.\
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CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:\
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Individuals who have requested access to inspect and/or copy records of
the Commission under provisions of the FOIA.\
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CATEGORIES OF RECORDS IN THE SYSTEM:\
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Records in this system include names, addresses, the information
requested under FOIA, and communications between the Federal
Communications Commission (FCC) and the individual who makes the FOIA
request (\"requester\").\
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AUTHORITY FOR MAINTENANCE OF THE SYSTEM:\
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Freedom of Information Act (1994 and Supp. II 1996), [5 U.S.C.
552](http://web2.westlaw.com/find/default.wl?DB=1000546&DocName=5USCAS552&FindType=L&AP=&fn=_top&rs=WLW6.05&mt=FederalGovernment&vr=2.0&sv=Split),
[Executive Order (EO)
13392](http://web2.westlaw.com/find/default.wl?DB=0001043&SerialNum=2007906218&FindType=Y&AP=&fn=_top&rs=WLW6.05&mt=FederalGovernment&vr=2.0&sv=Split).\
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PURPOSE(S):\
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These records are collected and maintained so that the FCC can
effectively, efficiently, responsively, and appropriately respond to
FOIA requests. These records are also crucial for adjudication of FOIA
appeals and for providing mandatory statistical reports to Congress, the
Department of Justice, and the Office of Management and Budget. These
records also advise Commission decisions on what records should be
routinely made public and thus available with FOIA requests.\
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\*17262 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING
CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:\
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Information about individuals in this system of records may routinely be
disclosed under the following conditions:\
1. Public access\--where the appropriate official of the Commission,
pursuant to the Commission\'s FOIA Regulations determines that it is in
the public interest to disclose a record, which is otherwise exempt from
mandatory disclosure, disclosure may be made from the system of
records.\
2. Adjudication and Litigation\--where by careful review, the agency
determines that the records are both relevant and necessary to
litigation and the use of such records is deemed by the agency to be for
a purpose that is compatible with the purpose for which the agency
collected the records, these records may be used by a court or
adjudicative body in a proceeding when: (a) The agency or any component
thereof; or (b) any employee of the agency in his or her official
capacity; or (c) any employee of the agency in his or her individual
capacity where the agency has agreed to represent the employee; or (d)
the United States Government is a party to litigation or has an interest
in such litigation;\
3. Law enforcement and Investigation\--where there is an indication of a
violation or potential violation of a statute, regulation, rule, or
order, records from this system may be shared with appropriate Federal,
State, or local authorities either for purposes of obtaining additional
information relevant to a FCC decision or for referring the record for
investigation, enforcement, or prosecution by another agency;\
4. Congressional Inquiries\--when requested by a Congressional office in
response to an inquiry by an individual made to the Congressional office
for their own records; and\
5. Government-wide Program Management and Oversight\--when requested by
the National Archives and Records Administration for the purpose of
records management inspections conducted under authority of [44 U.S.C.
2904](http://web2.westlaw.com/find/default.wl?DB=1000546&DocName=44USCAS2904&FindType=L&AP=&fn=_top&rs=WLW6.05&mt=FederalGovernment&vr=2.0&sv=Split)
and
[2906](http://web2.westlaw.com/find/default.wl?DB=1000546&DocName=44USCAS2906&FindType=L&AP=&fn=_top&rs=WLW6.05&mt=FederalGovernment&vr=2.0&sv=Split);
when the U.S. Department of Justice is contacted in order to obtain that
department\'s advice regarding disclosure obligations under the Freedom
of Information Act; or when the Office of Management and Budget is
contacted in order to obtain that office\'s advice regarding obligations
under the Privacy Act.\
In each of these cases, the FCC will determine whether disclosure of the
records is compatible with the purpose for which the records were
collected.\
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DISCLOSURE TO CONSUMER REPORTING AGENCIES:\
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None.\
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POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:\
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STORAGE:\
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Information includes both paper files and electronic data. The
information is maintained in case files and in databases located in both
the FOIA Officer\'s organizational unit and the organizational units of
the FCC staff providing the substantive answer to the request.\
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RETRIEVABILITY:\
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Records are primarily indexed and retrieved by the FOIA control number
assigned to each requester. In addition, records can be retrieved by
name of requester, date of request, subject of request, and type of
request.\
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SAFEGUARDS:\
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Paper records are maintained in file cabinets located in the
organizational unit of those involved in responding to the FOIA request.
Electronic records and databases are secured through controlled access
and passwords, which is restricted to approved personnel in the bureaus
and offices.\
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RETENTION AND DISPOSAL:\
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Individual case files are maintained for two years after the date of
reply. Denied requests and appeals of denials may be retained for longer
periods (up to six years after final action) in accordance with FOIA and
FCC records control schedules. Individuals may request a copy of the
disposition instructions from the FCC Privacy Act Officer.\
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SYSTEM MANAGER(S) AND ADDRESS:\
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FOIA Public Liaison, Office of Managing Director (OMD), Federal
Communications Commission (FCC), 445 12th Street, SW., Room 1-A827,
Washington, DC 20554.\
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NOTIFICATION PROCEDURE:\
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Address inquiries to the system manager.\
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RECORD ACCESS PROCEDURES:\
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Address inquiries to the system manager.\
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CONTESTING RECORD PROCEDURES:\
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Address inquiries to the system manager.\
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RECORD SOURCE CATEGORIES:\
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Individuals making requests under FOIA; communication between FCC
organizational units and the requester; and investigative materials and
decisions involved in appeals of FOIA responses.\
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EXEMPTIONS CLAIMED FOR THE SYSTEM:\
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None.