Effective April 3, 2007

##### EMI WELCOME PACKAGE

Below is information to help you plan your travel to the National
Emergency Training Center (NETC). Even if you've taken classes at NETC
previously, please read it carefully. ***The procedures may have changed
since you were here last, and*** ***you will be responsible for
complying with the current procedures*.** The last page of this package
is entitled "CONTACT INFORMATION." We suggest you print it and provide a
copy to your family and office staff in case they need to contact you
**while you are here.** Although *friends or family* ***may not*** *stay
in Housing*, they are welcome to attend graduation. Please contact
Security before their arrival for current security protocol required for
their entry to NETC campus.

If you have any questions, you may call us at either (800) 238-3358 or
(301) 447-1000. When you reach the operator, ask for the appropriate
extension:

-   **Housing/Transportation: x1048/1113**

-   **Admissions: x1035**

-   **Food Service: x1551**

-   **Security: x1111**

You may send an email to:

-   **Housing/Transportation: <NETC-Housing@dhs.gov>**

-   **Admissions: <NETC-admissions@dhs.gov>**

-   **Food Service: <NETC-cafeteria@dhs.gov>**

If you need to fax information to any of the following offices, please
note the following fax numbers:

-   **Housing/Transportation: (301) 447-1324**

-   **Admissions: (301) 447-1658**

-   **Food Service: (301) 447-6944**

####  SECURITY ![](media/image2.jpeg){width="0.9263888888888889in" height="0.6986111111111111in"}

**Due to increased security precautions, students should bring two photo
ID's to campus. PLEASE HAVE THEM WITH YOU, NOT IN YOUR BAGGAGE!** If you
do not have the photo ID's, you will not be permitted on campus.
Security checks will delay your registration at NETC.

**If you are a student from a foreign country,** please be prepared to
show your passport or visa at registration.

**[Firearms:]{.underline}** **Prohibited on campus!**

Due to heightened security requirements, please understand that security
and law enforcement personnel may search you, your vehicle or your
luggage. Maryland law is very narrow in its definition of law
enforcement officers who may carry firearms. For your own protection,
and to expedite your processing into the NETC, **do not bring weapons of
any kind to campus.** Weapons include knives with blades longer than 3
inches, machete, bow & arrows, ammunition, rifles, shotguns, pistols,
etc. Sworn/commissioned, and state POST certified officers, and federal
officers, or local officers with concurrent jurisdiction who require a
firearm for the performance of required official duties must obtain an
exception from the Director of Support Services prior to arrival on
campus. If you arrive at NETC with weapons of any kind without prior
approval, your entry to campus will be significantly delayed.

**[Alcoholic Beverages]{.underline}:** Consumption of alcoholic
beverages is limited to the Pub & Log Cabin. [Alcohol is
not]{.underline} [allowed in lodging rooms or vehicles, and will be
confiscated.]{.underline} If you arrive at NETC with, or are attempting
to bring alcohol on campus, your entry **will** be significantly
delayed.

#### ![](media/image3.jpeg){width="0.9388888888888889in" height="0.6986111111111111in"} TRAVEL ![](media/image4.jpeg){width="0.9986111111111111in" height="0.7194444444444444in"}

**[TRAVEL BY AIR:]{.underline}**

-   You **must** make your own travel arrangements.

-   You **must** be sure your flights meet the shuttle pickup/departure
    times**.** Ticket purchase follows the parameters of travel as
    defined under "**REIMBURSEMENT**" in this package.

**[NETC SHUTTLE SERVICE:]{.underline}**

-   Shuttle service is available between NETC and the airport(s) listed
    on the "COURSE SPECIFIC INFORMATION" sheet -- a pink page enclosed
    with the acceptance letter you received for this class. **Read it
    carefully** **before making flight arrangements!**

-   If you need bus transportation to NETC from the airport, you should
    plan to arrive at least 1 hour before bus departure time. **You
    must** **notify (email, phone or fax)** **the NETC Transportation
    Office at least 1 week prior to the** **course start-date to reserve
    a seat. IF YOU DO NOT CALL, SEATING MAY NOT BE AVAILABLE AND
    TRANSPORTATION TO EMMITSBURG WILL BE AT YOUR OWN EXPENSE.**

-   **Our transportation will be either a motor coach/charter bus
    identified with NETC signage in the front window/door, or a maroon
    passenger van with the NETC signage in the front window.** You may
    contact the NETC Transportation Office a day before your arrival to
    inquire as to which vehicle will be used. For airport security
    reasons, **our drivers cannot leave their vehicles** and must circle
    the airport pickup area**, SO YOU WILL NEED TO LOOK FOR THE BUS OR
    VAN.** ***If you do not see the vehicle*** ***[5
    minutes]{.underline}*** ***prior to the pickup time, please call the
    NETC Transportation Office for guidance.***

**[SHUTTLE PICKUP POINTS AT EACH AIRPORT:]{.underline}** *(check your
pink "Course Specific Information" sheet as to which airport you may
use.* ***You can ONLY use*** ***an*** ***airport listed on that
sheet!*** *Ground transportation from other airports will* *be at your
own expense. If your* ***scheduled arrival time*** *does not coincide
with the shuttle schedule,* *ground transportation* ***will*** *be at
your own expense as well.)*

-   **Ronald Reagan National Airport (DCA):** Pickup is near the
    Travelers' Aid Desk in Terminal 'B' (Lower Level, between gates 5 &
    6). **Buses and vans** depart from the outside lane. If you arrive
    in Terminal 'A' please take the Economy/Rental Car airport bus
    shuttle to Terminal 'B', lower level, or walk across the terminal
    connector and go downstairs to exit door number 5, on your left.

-   **Baltimore/Washington International Airport (BWI):** Pickup is near
    the Lower Level Baggage Areas 13 & 14. There is not a Travelers' Aid
    Desk in this location. Buses and vans depart from the outside lane.
    BWI Airport is currently undergoing construction. If you have any
    questions or concerns, please contact the NETC Transportation Office
    or visit the BWI website at:

> <http://www.bwiairport.com/customer_assistance/lower_level_terminal_map>

-   **Dulles International Airport (IAD):** There is a Traveler's Aid
    Desk between Baggage Claim Areas 4 & 5 on the baggage level, located
    at the east end of the terminal. Go up the ramp and out exit-door
    number 6.

**[DELAYED FLIGHTS:]{.underline}** If you are scheduled to use NETC
transportation, but your flight is delayed for other than
weather-related reasons, the airline is responsible for your
transportation. If they will not transport you, please call the NETC
Transportation Office when you arrive at the airport (it will be
approximately 2 hours before we can pick you up). **If you choose not to
use NETC transportation and arrange for other transportation, it will be
at your own expense.**

**[IF DRIVING:]{.underline}**

-   You may arrive on campus any time after 12:30 p.m. the day before
    your course begins.

-   You must depart campus after the end of your course, except for
    courses with a next-day departure date.

-   Your vehicle must be registered at Housing/Security for
    stipend/security reasons, even if you do not stay on campus.

-   **There are no connections for mobile homes or recreational vehicles
    available at NETC.**

**[DIRECTIONS TO NETC:]{.underline}**

-   **From Baltimore**: I-695 (Baltimore Beltway) to I-70 West (towards
    Frederick) to Route 15 North to Emmitsburg. Left turn off Route 15
    to South Seton Avenue. 2^nd^ Right onto campus (tree-lined drive).

-   **From Washington**: I-495 (Washington Beltway) to I-270 North
    (towards Frederick) to Route 15 North to Emmitsburg. Left turn off
    Route 15 to South Seton Avenue. 2^nd^ Right onto campus (tree-lined
    drive).

-   **From Philadelphia and East**: Pennsylvania Turnpike West to
    Harrisburg, Exit 236 (Route 15). Go South on Route 15 to Emmitsburg.
    Right turn off Route 15 to South Seton Avenue. 2^nd^ Right onto
    campus (tree-lined drive).

-   **From Pittsburgh and West**: Pennsylvania Turnpike East to
    Harrisburg, Exit 236 (Route 15). Go South on Route 15 to Emmitsburg.
    Right turn off Route 15 to South Seton Avenue. 2^nd^ Right onto
    campus (tree-lined drive).

![](media/image5.jpeg){width="1.238888888888889in"
height="0.7076388888888889in"} **REGISTRATION**
![](media/image6.jpeg){width="0.9263888888888889in"
height="0.6986111111111111in"}

**[Where do I register?]{.underline}**

-   Class, dormitory, and vehicle registration take place in Building C
    Lobby.

-   Since you may have to walk some distance to your room, we recommend
    you bring luggage with wheels.

[If I am claiming reimbursement, what do I need]{.underline} [to provide
at registration?]{.underline}

-   **A copy of a check for an** ***account that bears your name.***
    **Deposit slips or accounts for an organization or another
    individual are not acceptable**; a copy of a check is the best
    source for the correct financial information.

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-   We've found it speeds up registration if you fax the information to
    the Admissions Office (301) 447-1441 **prior** to your course start
    date. Please include your name, Social Security Number, and course
    code/title/date on the fax along with your vehicle or flight
    information. Please be sure that the copy is legible.

-   If your account is with a credit union, or if the account is payable
    through another bank, please have the bank provide you with the
    routing and account numbers for ACH deposit.

-   If you incurred additional expenses for transportation/lodging/meal
    costs, you must receive prior written approval to be eligible for
    reimbursement of these expenses. If approved, original receipts must
    be presented at the time of your arrival.

-   If traveling by air or train you will need:

    -   A copy of your ticket that shows an itinerary of your trip
        indicates proof that the ticket was purchased at least 21-days
        in advance of the course travel date, and is non-refundable.

    -   If you have an electronic ticket, you must submit the
        itinerary/receipt (with ticket number and actual ticket amount
        shown as having been paid).

> • If driving, you will also need to provide:

-   Automobile registration

-   Odometer readings

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-   License tag number

-   A signed statement from the owning agency on letterhead stationery
    acknowledging your eligibility for reimbursement, if you are driving
    a state, county or municipal vehicle

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```
-   If you drove to NETC, but you will not be keeping your car on
    campus, it must be registered on campus or you will not receive
    reimbursement.

[What if I am here for back-to-back courses?]{.underline}

-   You will be housed in the same room for the entire length of the
    stay. If you stay off-campus and do not purchase a meal ticket for
    the time between the courses, you must check out of housing after
    the first course ends (turn in the keycard and remove your
    belongings), and be assigned a new room upon your return.

-   If you choose to leave campus between courses, any additional
    expenses that you may incur shall remain your responsibility.

![](media/image7.jpeg){width="1.1979166666666667in"
height="0.6979166666666666in"}**   LODGING**

**[Must I call to make a lodging reservation?]{.underline}**

-   Once you are accepted into a course, you will be assigned a room.
    Because of the random assignment, you may or may not be lodged in
    the same building as your classmates.

-   A room on the NETC campus will be reserved for you.  If you are a
    non-DHS Federal employee your Travel Authorization should state that
    "Housing will be provided to the traveler at NETC" (currently \$20
    to \$30 per night), payable upon arrival to NETC. If Housing is not
    available at NETC a "Certificate of Non-Availability" will be issued
    by NETC.  If you are a foreign student, private sector
    representative, or contractor to a State or local government entity,
    you are responsible for your own travel and per diem costs, and
    lodging (currently \$20 to \$30 per night), payable upon arrival to
    NETC.   USFA accepts credit card payment (VISA, MasterCard,
    Discover, or American Express) for lodging.  If you are a DHS
    employee (includes DAE/SAE's), you must present a copy of your
    travel authorization at registration, and you should read the FEMA
    instructions, policies and comptroller grams dealing with travel to
    NETC.  Your travel authorization should state that "Housing will be
    provided to the traveler at NETC at no cost". If lodging on the NETC
    campus is not needed, you must notify the Housing Office in writing
    at <NETC-Housing@dhs.gov>.  Failure to notify the Housing Office
    that lodging is not needed will result in you being charged for the
    room for the length of the course.

-   If you are a Federal employee participating in a course at NETC, a
    dormitory room will be reserved for you. If you do not require
    lodging at NETC, you must notify the Housing Office in writing at
    <NETC-Housing@dhs.gov>. You must make this notification upon receipt
    of your acceptance letter. Failure to notify the Housing Office that
    lodging is not needed will result in your being charged for the room
    for the length of the course.

-   We make every effort to ensure you have a single room. However, if
    the student count is high, you may be doubled with another student.
    Please do not call to request a single room.

-   **Disabilities/Special Accommodations:**  Students who mark "yes" in
    block 11 of the application form must submit in writing, from their
    physician or medical attendant on official stationery, what specific
    accommodation(s) is needed.  This must be done no later than 2 weeks
    prior to your arrival.  Security is responsible for providing
    emergency medical services.  **Any student, even those who marked
    "no" in block 11, who may have special needs in the event of an
    emergency, should consider notifying Security upon arrival to the
    campus.**

**[Is there a charge for lodging?]{.underline}**

> No, not if you are eligible for stipend reimbursement **or if you are
> a DHS federal traveler** (see "Reimbursement" section).
>
> If you DO have to pay for lodging, the current charge is \$30/day.

-   If you are a Federal employee participating in a course/training
    session at NETC and you did not notify the Housing Office that you
    did not need a dormitory room, you will be charged.

> NETC Housing accepts cash, personal check, travelers check, and credit
> card (American Express, VISA, MasterCard and Discover).

**[What if I want to stay off campus?]{.underline}** If you choose to
stay off campus, it will be at your own expense. You will still need to
purchase a break ticket from **the food service contractor** for the
length of your class.

**[What amenities are in each room?]{.underline}**

-   Private bathroom

-   TV and clock radio

-   Refrigerator

-   Linens and towels, with daily housekeeping service.

-   Telephone with voice mail

-   A telephone jack is located in each room for dial-up Internet
    access. Check with your Internet Service Provider (ISP) for local
    calling area access. Out-of-area ISP accessibility will require
    credit card, third party or collect billing for access from NETC.
    You should consider bringing a longer cord (10 ft.) if you are
    bringing your laptop computer. Some courses require students to
    bring reports or projects to be shared with the class. It is
    convenient to bring that information in an electronic format. NETC
    can support CD-ROM, USB devices and 3-1/2" floppy storage. USB
    devices will be scanned before being allowed to connect to
    Government equipment.

**[Additional costs you could incur during your stay:]{.underline}**

-   Laundry and vending machines; dry cleaner costs

-   Recreation Association pass (\$1) allows use of all recreation
    facilities and Pub (see section on NETC Recreation Association)

**[Are there laundry facilities available?]{.underline}**

-   Yes, there are coin-operated washers and dryers in each lodging
    building (change available at the convenience store on campus).

-   You may purchase laundry supplies at the convenience store on
    campus.

**[Are family, friends or pets allowed in the lodging rooms on
campus?]{.underline}**

-   No, **only NETC students** are allowed in the room. Relatives or
    friends are not allowed in the rooms, and cannot be lodged on
    campus. Upon request, the NETC Housing Office will provide
    information regarding local off campus accommodations; however, you
    are responsible for arranging and paying for those accommodations.

-   Animals are not allowed in campus housing, except for seeing-eye and
    other service dogs. Please notify the housing office at least 2
    weeks in advance if you will be bringing a guide/service dog.

**[What time must I check out of my room?]{.underline}** Check out time
is **9:00** **a.m.** You may leave your luggage in your room until 9:30
a.m., but it must be packed and by the door. When you return for your
luggage, please **do not** use the bathroom facilities if the room has
already been cleaned for the next occupant. Please return your key card
to the front desk by 9:30 a.m.\--you will no longer have access to your
room after that time.

> ![](media/image8.jpeg){width="1.1458333333333333in"
> height="0.9986111111111111in"} **DRESS CODE**
> ![](media/image9.jpeg){width="1.3229166666666667in"
> height="0.9986111111111111in"}

It is each student\'s responsibility to use good judgment in selecting
attire which projects a professional image, and is appropriate for both
local climate differences and classroom activities. We recommend you
check the weather channel so you can plan your attire accordingly. If
EMI staff determines that your attire is inappropriate, you will be
required to change into more appropriate clothing before being allowed
to continue class.

Exercise attire, ball caps, flip flops, etc. are NOT permitted in the
dining hall, classrooms or auditorium. Bathing suits/trunks are not
permitted outside of the pool area.

######## 

######## ADMISSIONS POLICIES

**[Attendance]{.underline}:**

-   **You are required to attend all sessions of the course.** If you do
    not, you will not receive a certificate and your stipend may be
    denied.

-   EMI students are limited to three trips per fiscal year, and one
    offering of the same course (DHS employees and **students who are
    employees of State, local and tribal offices of emergency services,
    or those enrolled in the Master Trainer Program** **or Master
    Exercise Practitioner Program** are excluded from this policy).

**[Substitutions:]{.underline}**

-   **Substitutions for EMI courses are made from waiting lists;** slots
    do not belong to the organizations.

-   All requests to consider an equally qualified person must be in
    writing and be accompanied by a completed General Admissions
    Application (FEMA Form 75-5) for the substitute. The application
    **must be** submitted for signature through the **appropriate**
    State or Regional Training Office.

**[Cancellations or No-Shows:]{.underline}** EMI's mission for delivery
of courses is impaired significantly by cancellations and no-shows. It
is very difficult and costly to recruit students at the last minute.
Currently there is a 2-year ban on student attendance for students who
are no-shows or cancel within 30 days of the course start date without a
valid reason. If you receive such a restriction, your **supervisor**
needs to send a letter to Admissions explaining the
cancellation/no-show.

#### 

#### NETC POLICIES/INFORMATION

**[Conduct]{.underline}**:

-   Federal Regulations (available at the LRC).

-   FEMA and NETC Instructions (available at C Lobby, dormitory rooms,
    and on NETC Intranet web site).

**[Smoking]{.underline}**:

-   All buildings on campus are **NON-SMOKING**, with the exception of
    the solarium portion of the Command Post Pub.

-   If you smoke in your room, **you** **will** be asked to leave
    campus, relinquish your stipend reimbursement, and be charged to
    clean the room.

**[Medical]{.underline}** **[services]{.underline}**:

-   All medical expenses are your responsibility.

-   Local hospitals accept medical insurance identification, cash,
    check, or major credit card.

-   If you do not have proof of insurance, expect that payment may be a
    prerequisite to possible treatment.

-   International students should be prepared to pay for medical
    services in the event the hospital or doctor does not accept foreign
    insurance coverage.

**[Student Word Processing Center (located in D
Basement)]{.underline}:**

-   Provides IBM^®^ compatible Microcomputers with Internet access and
    printing capabilities.

-   Systems utilize Microsoft Windows XP with Microsoft's Office Suite
    2003.

-   The center is open from 6:00 a.m. till 11:00 p.m. every day. There
    is a technician available Monday through Friday from 5:00 p.m. to
    9:00 p.m., and on Saturday from 8:00 a.m. till noon.

**[Learning Resource Center:]{.underline}** Located in Building N, the
LRC provides current information and resources on fire and emergency
management subjects. With its collection of more than 100,000 books,
reports, periodicals, and audiovisual materials, the LRC facilitates and
supports student and faculty research and supplements classroom lectures
and course materials. While classes are in session, the Schedule of
Hours for the LRC is as follows:

Monday-Thursday 8:30 a.m. -- 9:00 p.m.

Friday 8:30 a.m. -- 5:00 p.m.

Saturday 4:00 p.m. -- 8:00 p.m.

Sunday 12:00 p.m.- 4:00 p.m.

**[Telephones]{.underline}:**

-   Outgoing calls can be placed from your lodging room via calling
    card, collect, or third-party billing.

-   ***[You are not allowed to accept collect calls on campus phones.
    Any and all expenses related to phone use shall remain your
    responsibility.]{.underline}***

**[Faxes]{.underline}:**

-   Fax services are available at the convenience store for a fee.

-   You may receive fax messages up to 4 pages in the Housing Office
    at (301) 447-1324.

-   Anything over 4 pages will not be forwarded by Housing. Please use
    the fax service available at the convenience store, or have it sent
    by overnight mail.

**[Automatic]{.underline}** **[Teller]{.underline}**
**[Machine]{.underline}:** Located in D basement outside of O'Leary's
Emporium, and at various locations off campus. Inquire at the
registration desk at Building C for additional directions.

**[Public Transportation:]{.underline}** Limited service. Inquire at the
registration desk at Building C.

**[Car Rentals:]{.underline}** You may contact the campus convenience
store at (301) 447-1493 to arrange car rentals at your expense.

**[NETC Recreation Association:]{.underline}** On the NETC campus, the
NETC Recreation Association operates a Pub providing beverage and
limited food service each evening. The Pub is a private club under
Maryland liquor laws and membership in the Recreation Association is
required for service. The cost is \$1.00 per campus stay and membership
cards can be obtained from the Pub. Other items provided by the
Recreation Association to its members and funded by the sale of
membership cards and Pub items include:

-   Athletic equipment such as softball equipment, volleyballs,
    basketballs, golf clubs, and fishing equipment

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-   Keg service for special occasions such as cookouts

-   Propane and replacement parts for the gas grills

-   Acquisition and maintenance of the Christmas lights at the entrance
    to the campus

-   Karaoke entertainment

-   Maintenance of special stage lighting in the Student Center

-   Assistance with maintenance of the bicycles

-   Bicycle helmets

-   Maintenance of the billiard tables and equipment

-   Large screen television in the Pub

-   Games in the Student Center

[**NETC recreational activities include**:]{.underline}

-   Gym with running track

-   Exercise room

-   Swimming pool

-   Tennis/basketball/volleyball (sand and inside) courts

-   Bicycles are available in Building H for use by Recreation
    Association members

**[Nearby points of interest/recreational facilities (in
season)]{.underline}**:

-   National/State parks

-   Historic Gettysburg (tours available)

-   Golf

-   Swimming

-   Snow skiing

![](media/image10.wmf){width="0.30277777777777776in"
height="0.20694444444444443in"} **STIPEND** **REIMBURSEMENT**
![](media/image10.wmf){width="0.28194444444444444in"
height="0.19791666666666666in"}

**Frequently asked questions/answers about reimbursement procedures
are** **available at <http://training.fema.gov/emiweb/welcomepkg.html>**

**Please read them carefully***.* If you have any questions about your
eligibility to receive a stipend please contact Admissions either by
email at [netc-admissions@dhs.gov](mailto:netc-admissions@fema.gov) or
by phone at (301) 447-1035.

####### *[Any exceptions]{.underline}* *[to travel]{.underline}* must be requested in writing and faxed along with documentation to (301) 447-1658, AND approved in writing prior to making your travel arrangements. Otherwise, your stipend will be denied or limited to the state ceiling amount.

**[Who is eligible for stipend]{.underline}**
**[reimbursement?]{.underline}**

-   State, local or Tribal government representatives

-   Recognized volunteer organization representatives

-   Active emergency management organization representatives

-   Representatives from State or local fire organizations

-   **If you do not apply for a stipend reimbursement within 60 days
    following the course start date your stipend reimbursement will be
    denied.**

**[Who is NOT eligible for]{.underline}** **[stipend
reimbursement?]{.underline}**

-   Federal government (federal students are subject to federal travel
    regulations and travel under orders prepared by their office)

-   Private industry employees

-   Employees who are contracted to Federal, State or local government
    entities.

-   Representatives of a foreign organization

-   Students eligible for federally-funded grants

**[How will I be reimbursed?]{.underline}**

-   Reimbursement will be electronically deposited into the checking or
    savings account that you identify.

-   **Reimbursement will only be made to an account that bears your
    name**. You are responsible for reimbursing your department, if
    applicable. This is a result of increased restrictions by the
    receiving financial institutions.

-   **If you do not have a personal account, please contact the
    Admissions office prior to your arrival for further instructions.**

**[If I fail the course, will I be reimbursed?]{.underline}**

-   If eligible for a stipend, you **will** be reimbursed for the course
    you failed.

-   If you reapply to either EMI or NFA and are accepted, no stipend
    will be paid for that course, and you will be required to pay for
    lodging. Once you successfully complete a course, you will once
    again be eligible to receive a stipend for future courses.

**[If I fly, what will I be reimbursed?]{.underline}** You will be
reimbursed the cost of a direct (no side-trips or extended stays),
**21-day prior to the course travel date** **pre-purchase**,
**non-refundable** ticket for round/trip transportation by common
carrier (economy coach class or less) for each course or back-to-back
courses that you attend. Proof of non-refundable fare is required!

-   ***If you take side trips or travel outside of the defined travel
    days,*** your reimbursement will be limited to **no more than** the
    state ceiling amount as noted on the enclosed Reimbursement Ceiling
    Chart.

-   ***To eliminate the perception of misuse of government funds, FIRST
    CLASS, BUSINESS CLASS and REFUNDABLE AIRLINE TICKETS WILL NOT BE
    REIMBURSED AT FULL FARE***, unless you request, in writing, an
    exception PRIOR to making your travel arrangements, and have
    received a written approval. Otherwise, your reimbursement will be
    limited up to the state ceiling amount.

-   **It is your responsibility to find the cheapest ticket available.**
    Failure to do so may result in your reimbursement being limited, to
    the state ceiling amount.

-   **Use of frequent flier miles** toward the purchase of a ticket is
    **NOT** reimbursable.

-   **Flight or ticket insurance is not reimbursable.**

-   If any portion of your airfare is subsidized by another source, that
    portion is **NOT** reimbursable under the Stipend program.

**[If I drive, what will I be reimbursed?]{.underline}** You will be
reimbursed the current Privately Owned Vehicle (POV) Federal mileage
allowance, or the state ceiling, WHICHEVER IS LESS.

-   POV mileage is subject to validation.

-   **If you do not register your vehicle with the Housing Office,**
    reimbursement for POV mileage **will** be denied.

-   **If someone drops** **you off,** you ***must*** have the vehicle
    verified by the Housing office prior to the vehicle departing
    campus, or your stipend will be denied.

-   If you carpool with another student, only the driver will be
    reimbursed.

-   If you drove a rental car instead of your POV, your reimbursement
    will be limited to the POV allowance.

**[If I take]{.underline}** **[a train or bus, what will I be
reimbursed?]{.underline}**

-   Your reimbursement is limited **to the cost of the ticket,** not to
    exceed the state ceiling **amount**.

-   You must provide copies of the tickets actually used.

-   Reimbursement shall not include costs for sleep accommodations or
    for transport of vehicles on the train.

**[If I save money on my airfare, will I be reimbursed for extra
expenses?]{.underline}** Yes, **but** **ONLY if your class is 5 days
or** **less** **in length with no Saturday stay over**, and you save a
**minimum of** **[\$250]{.underline}** off the cost of a 21-day prior to
the course travel date pre-purchase non-refundable round trip economy
class common carrier ticket. To do this, submit **written**
documentation of the savings \-- this can consist of itinerary copies of
both the original price and the cheaper fare, OR copies of both fares
from the Internet. Comparisons should be of like travel. If you do not
acquire written approval from Admissions prior to making your travel
arrangements, the extra expenses **will not** be reimbursed. The
following options apply if your request is approved:

**a.) You may stay on campus 1 night prior to your regularly scheduled
arrival date if lodging is available and you have received written
approval to do so.**

-   Please contact the NETC Transportation Department to see if there
    will be shuttle service available on your travel date. If you
    carpool from the airport using a rental car, the rental agency must
    list (as drivers) all students claiming reimbursement on the rental
    agreement or only the driver will be reimbursed. Original receipts
    must be provided.

**b.) You may stay in the Baltimore/DC metro areas before or after your
course.**

-   If you save at least \$250.00 in airfare as noted in the terms
    above, you may be reimbursed up to \$90/day (2-day limit for savings
    over \$500) for lodging or transportation expenses. **Original**
    receipts must be provided. If you carpool **from the airport** using
    a rental car, all students claiming reimbursement must be listed (as
    drivers), by the rental agency, on the rental agreement or only the
    driver will be reimbursed.

-   If you stay after your course ends, ask for a Stipend Agreement
    Amendment (FEMA Form 75-3a) when you register. When you return home,
    mail it with **original hotel or transportation** receipts to
    Admissions, Room I-216, 16825 South Seton Avenue, Emmitsburg, MD
    21727 within 60 days of the start date of the course, or
    reimbursement **WILL BE DENIED**.

![](media/image11.jpeg){width="0.9263888888888889in"
height="0.6986111111111111in"} **FOOD SERVICE**
![](media/image12.jpeg){width="0.9263888888888889in"
height="0.6986111111111111in"}

**[Must I purchase a meal ticket?]{.underline}**

-   If you stay on campus, you **must** purchase a meal ticket. **If you
    do not, you will be asked to vacate your room on campus. You will
    then be responsible for your off-campus lodging costs, and we will
    deny your request for stipend reimbursement.**

-   If you stay off campus, you **must** purchase a break ticket,
    currently \$3 per day.

**[What is the cost of my meal ticket?]{.underline}**

-   Your meal ticket cost is identified in your acceptance letter.

-   Meals other than those included in your meal ticket are to be paid
    for by cash.

**[What if I'm here for back-to-back courses?]{.underline}**

-   Your meal ticket includes the time between the two courses.

-   If you stay off campus between the two courses (vacating your room),
    you must notify the food service contractor **before** purchasing
    your meal ticket for the first course. If you do not, you will be
    charged the full amount. ***(Refer to information under
    "Registration")***

**[How do I pay for my meals?]{.underline}**

-   Cash

-   Traveler\'s checks

-   State or Local government checks payable to the food service
    contractor

-   Advanced payment by department check. **Please notify your
    department to include: your name, course code and course date on the
    check,** and send it to the food service contractor at Building K,
    16825 South Seton Avenue, Emmitsburg, MD 21727. Please call the food
    service if you need their Federal Tax ID#.

-   Purchase order payable to the food service contractor**.**

-   Credit card (MasterCard or VISA) (Minimum charge of \$6)

-   **The food service contractor DOES NOT accept personal checks**.

**[What if I will not be on campus for the first and last meal
identified as part of my meal ticket?]{.underline}** You must notify the
food service contractor at least 1 week prior to your course start
date***.*** If you do not, you will be obligated to pay the full amount.

**[May I get a refund on my meal ticket?]{.underline}** There are no
refunds except for emergency departures**!**

**[What if I'm on a special diet?]{.underline}** Please call the food
service contractor at (301) 447-1551 or fax your request to (301)
447-6944 at least 2 weeks prior to arriving at NETC. They will make
arrangements to meet your needs. If you don't make arrangements prior to
your arrival, you will be responsible for purchasing the normal meal
ticket.

**[What happens if the bus arrives after the dining hall has
closed?]{.underline}**

-   The food service contractor will provide you with a boxed dinner.

-   Snack food is available at the Command Post Pub.

## *CONTACT INFORMATION* 

**How do I get a telephone call?** The caller may dial your direct
extension (301) 447-xxxx. If requested, you will be provided with your
extension at check-in. Numbers are NOT given to anyone else.

-   For non-emergency situations, the caller may dial (301) 447-1048.
    The Student Coordinator will either transfer the call to your room
    or take a message and place it on the message board located in 'C'
    Lobby, which you should check daily.

-   ***NETC*** ***[will not]{.underline}*** ***accept personal telephone
    calls to students from the (800) number*.** Family members should
    dial (301) 447-1000 to contact a student.

-   ***You may NOT accept collect calls.*** To do so may restrict you
    from attending future EMI or NFA courses.

**[What if the call is an emergency?]{.underline}**

-   The caller should state that the call is an emergency.

-   The message will be delivered to you immediately unless you are not
    on campus.

-   If you are leaving campus for a period of time, you should notify
    security where you can be reached.

-   If you must return home due to an emergency, check out with the
    Housing Office in Building C before you depart the campus!

**[How do I get mail?]{.underline}**

-   Mail is delivered to C Lobby Monday through Friday, except Federal
    holidays.

-   All packages are x-rayed and no delivery is provided on weekends or
    holidays.

-   Letters or packages should not be mailed to reach NETC ***before***
    you arrive, since mail-holding areas are not available. Mail
    received when you are not on campus will be automatically returned
    to the sender.

-   Outgoing mail should be deposited in the mailbox located near
    Building K (Dining Hall). The NETC Mailroom cannot mail outgoing
    items for students.

-   Address:

(Your name)\--Student

National Emergency Training Center

Building C, Room (**Room numbers are provided upon arrival)**

16825 South Seton Avenue

Emmitsburg, MD 21727-8998

![](media/image13.jpeg){width="3.125in" height="1.2708333333333333in"}

##### National Emergency Training Center

16825 South Seton Avenue

Emmitsburg, Maryland 21727