\-\-\-\-\-\-\-- Original Message \-\-\-\-\-\-\--

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  **Subject:**   Timekeeper Broadcast Message #07-06: National Day of Mourning/Donated Leave

  **Date:**      Wed, 03 Jan 2007 15:22:20 -0700

  **From:**      Amy.Townsend [\<Amy.Townsend@noaa.gov\>](mailto:Amy.Townsend@noaa.gov)

  **To:**        \_WFMO WebTA NOAA Timekeepers-ALL
                 [\<WebTA-NOAA.Tkprs-ALL@noaa.gov\>](mailto:WebTA-NOAA.Tkprs-ALL@noaa.gov),
                 \_WFMO WebTA DOC Timekeepers-all
                 [\<WebTA-DOC.Tkprs-ALL@noaa.gov\>](mailto:WebTA-DOC.Tkprs-ALL@noaa.gov)

  **CC:**        \_WFMO WebTA NOAA Supervisors-ALL
                 [\<WebTA-NOAA.Supv-ALL@noaa.gov\>](mailto:WebTA-NOAA.Supv-ALL@noaa.gov),
                 \_WFMO WebTA DOC Supervisors-ALL
                 [\<WebTA-DOC.Supv-ALL@noaa.gov\>](mailto:WebTA-DOC.Supv-ALL@noaa.gov), Joy
                 Carrier [\<Joy.Carrier@noaa.gov\>](mailto:Joy.Carrier@noaa.gov), Chong Glade
                 [\<Chong.Glade@noaa.gov\>](mailto:Chong.Glade@noaa.gov), Francie Crosswhite
                 [\<Francie.Crosswhite@noaa.gov\>](mailto:Francie.Crosswhite@noaa.gov),
                 Crystal Mason [\<Crystal.Mason@noaa.gov\>](mailto:Crystal.Mason@noaa.gov),
                 Susan Sassano [\<Sue.Sassano@noaa.gov\>](mailto:Sue.Sassano@noaa.gov)
  -------------- ----------------------------------------------------------------------------

\_\*PLEASE FORWARD THIS MESSAGE TO ALL EMPLOYEES IN YOUR WORK UNIT

\*\_During this pay period (PP26: December 24, 2006 - January 6, 2007),

offices were unexpectedly closed due to the National Day of Mourning for

President Gerald R. Ford on Tuesday, January 2, 2007. As indicated in

the Department of Commerce broadcast message to all employees on

December 29, 2006, this closure should be coded as Federal Holiday for

timekeeping purposes (Leave and Other Time section of the T&A Data entry

screen in webTA). Please note that since the offices were closed for

the entire day, even employees who were on scheduled paid leave will be

granted the holiday and will not be charged personal leave (i.e.,

annual, compensatory time, etc).

Additionally some offices, such as those in Colorado, were closed

several days due to severe blizzard conditions. These closures should

be coded as Hazardous Weather. Again, for any day in which the office

was closed for the \_\*entire\*\_ day, even those employees who were on

scheduled paid leave will be granted the Hazardous Weather leave and

will not be charged personal leave.

If either or both of the above situations has resulted in an employee

now having unexpected \"Use or Lose\" annual leave, the following
applies:

1\. The employee may request supervisory approval to use the leave

prior to the end of the leave year (January 6, 2007) so that the

leave is not forfeited.

2\. If the employee cannot reschedule a time to use the leave before

the end of the leave year, the employee may wish to consider

donating the annual leave to an approved recipient under the

Voluntary Leave Transfer Program. However, please keep in mind

that employees with Use or Lose Annual Leave may not donate more

hours than were physically worked in PP26 (i.e., Duty Hours Minus

Holiday Hours Minus All Leave Used = Hours Physically Worked).

For example, for a full time employee with a scheduled tour of 80

duty hours per pay period: 80 hours (Duty Hours) - 24 (Holidays:

Christmas, New Year\'s Day, Day of Mourning) - 32 (Annual Leave

Taken) = 24 (Maximum Number of Hours Available for Donation). In

the case of an employee who was off the entire pay period and did

not work at all, no donation can be made.

3\. \*If the leave cannot be used as described in either #1 and/or #2

above, the \_ANNUAL LEAVE WILL BE FORFEITED AND IT CANNOT BE

RESTORED \_as this situation does not meet the qualification

criteria for restored annual leave.\* \*No exceptions.\*

In order to accommodate this situation, the Time & Attendance Branch

will continue to \_\*accept leave donor applications through the
\*\*close

of business on Monday, January 8, 2007\*\_. Employees will find the
donor

application form on the Workforce Management Office website at

<http://www.wfm.noaa.gov/pdfs/cd505fill.pdf>. Additionally, a list of

approved recipients can also be found on the WFMO website at

<http://www.wfm.noaa.gov/policies/leavedonor_participants.html>.

Please fax all completed donor forms to Joy Carrier at 303-497-4170

(traditional fax machine) or 816- 274-6859 (direct to computer).

Should you have any questions, please contact any member of the Time &

Attendance Staff

(<http://www.wfm.noaa.gov/pdfs/Contact_TimeAttendBranch.pdf>).