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| ![](m  |                                       | ORDER              |
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|        |                                       | **FTA O 1330.1F**  |
+--------+---------------------------------------+--------------------+
|        |                                       |                    |
+--------+---------------------------------------+--------------------+
|        |                                       | **January 24,      |
|        |                                       | 2007**             |
+--------+---------------------------------------+--------------------+
| **Subj | ## FEDE                               |                    |
| ect:** | RAL TRANSIT ADMINISTRATION CLEARANCE  |                    |
|        |                                       |                    |
|        | ##                                    |                    |
|        | OF PUBLIC INFORMATION COLLECTION AND  |                    |
|        |                                       |                    |
|        | **RECORDKEEPING REQUIREMENTS**        |                    |
+--------+---------------------------------------+--------------------+
|        |                                       |                    |
+--------+---------------------------------------+--------------------+

**1.** **[PURPOSE]{.underline}.** This order implements the provisions
of 44 U.S.C. Chapter 35, \"The Paperwork Reduction Act of 1995,\" as
amended, and 5 CFR, Part 1320, \"Controlling Paperwork Burdens on the
Public.\" It also establishes and assigns responsibility for the Federal
Transit Administration (FTA) clearance procedures for information
collection and recordkeeping requirements.

**2.** **[CANCELLATION]{.underline}.** This order cancels FTA Order
1330.1E, \"Federal Transit Administration Clearance of Public
Information Collection and Recordkeeping Requirements,\" dated 8-30-99.

**3.** **[REFERENCES]{.underline}.**

> a\. 44 U.S.C. Chapter 35, \"The Paperwork Reduction Act of 1995,\" as
> amended.
>
> b\. 5 U.S.C. 552a, The Privacy Act of 1974.
>
> c\. 44 U.S.C. 3504, "Government Paperwork Elimination Act (GPEA),"
> dated 11-23-98.
>
> d\. 5 CFR Part 1320, \"Controlling Paperwork Burdens on the Public.\"
>
> e\. DOT Handbook 1350.2, \"Departmental Information Resources
> Management Manual,\" dated 3-31-93.
>
> f\. FTA Order 1100.50D, "Federal Transit Administration Delegations of
> Authority," dated 11-01-05.

**4.** **[DELEGATIONS OF AUTHORITY]{.underline}.** Delegations related
to information collection and recordkeeping requirements can be found in
FTA Order 1100.50D, "Federal Transit Administration Delegations of
Authority."

**5.** **[POLICY]{.underline}.** The cited references specify that no
federal agency may conduct or sponsor the collection of information from
or the requirement to keep records of ten or more persons (other than
federal employees) unless prior approval has been obtained from the
Office of Management and Budget (OMB). Each fiscal year the agency shall
prepare an Information Collection Budget (ICB) which will include all
proposed information collection or recordkeeping requirements to be
imposed on the public during the coming fiscal year.

6.  **[APPLICABILITY]{.underline}.** The provisions of this order apply
    to all information collection/

recordkeeping requirements imposed by FTA, including those performed
under FTA contracts and grant applications.

**7.** **[EVALUATION OF PUBLIC INFORMATION REQUESTS AND RECORDKEEPING
REQUIREMENTS]{.underline}.** As FTA\'s Chief Information Officer the
Associate Administrator for Administration has overall responsibility
for managing the paperwork reduction process. Under the Associate
Administrator, the Office of Management Planning is charged with the
responsibility of reviewing each information collection request for
completeness and recommending to the originating office appropriate
reductions in the public burden or the possible termination of the
report, survey, or recordkeeping requirement.

**8**. **[RESPONSIBILITY FOR ESTABLISHING INFORMATION COLLECTION
REQUESTS AND RECORDKEEPING REQUIREMENTS]{.underline}.**

> a\. The Office of Management Planning is responsible for the overall
> coordination and direction of FTA\'s information collection and
> recordkeeping requirements and for performing the following functions:
>
> \(1\) Reviews all information collection requests and assists in
> obtaining clearances as specified in 44 U.S.C. Chapter 35.
>
> \(2\) Serves as liaison with the Office of the Secretary (OST) and OMB
> for approval of all information collection requests.
>
> \(3\) Prepares the annual ICB based on information received from FTA
> offices. This information is obtained by conducting an annual survey
> of FTA offices. Public information collection requests which are not
> submitted during this period are submitted on an individual basis to
> OMB with the approval of OST\'s Office of the Chief Information
> Officer (CIO).
>
> \(4\) Represents FTA (along with appropriate FTA officials) at OST/OMB
> meetings to discuss paperwork reduction activities.
>
> b\. The originating office is any office planning to conduct, sponsor,
> or request information from the public or require the public to keep
> records. The originating office has the responsibility to:
>
> \(1\) Notify the Office of Management Planning whenever the need for a
> new collection is determined. Any planned collections should also be
> submitted for inclusion in the annual ICB request.
>
> \(2\) Prepare the formal OMB approval package for submission to the
> Office of Management Planning for review.

**9.** **[CLEARANCE PROCEDURES FOR INFORMATION COLLECTION REQUESTS AND
RECORDKEEPING REQUIREMENTS]{.underline}.**

a.  The originating office:

> \(1\) Completes the 83-I, "Paperwork Reduction Act Submission" and the
> supporting statement. (OMB 83-I, instructions and the supporting
> statement can be obtained from the Office of Management Planning.)
>
> \(2\) Prepares the 60-day Federal Register Notice (in conjunction with
> the Office of Chief Counsel and the Office of Management Planning) to
> inform the public of the planned collection and provide the 60 days
> for public comment. A copy of this notice is included in the approval
> package.
>
> \(3\) Attaches the pertinent section of the directive or regulation
> that contains the paperwork burden, if appropriate.
>
> \(4\) Submits the completed package to the Office of Management
> Planning for review and submission to OST's CIO.
>
> \(5\) Evaluates and responds to comments from the public, if any, for
> the 60 and 30- day Federal Register Notices.

b.  The Office of Management Planning:

> \(1\) Reviews the completed package from the originating office.
>
> \(2\) Submits the 60-day Federal Register Notice to the Office of the
> Associate Administrator for Administration for approval. The approved
> notice is then forwarded to the Office of Chief Counsel for
> publication.
>
> \(3\) Prepares and submits the 30-day Federal Register Notice to the
> Office of the Associate Administrator for Administration for approval,
> after the requirement for the 60-day Federal Notice has been
> satisfied. The approved notice is then forwarded to the Office of
> Chief Counsel for publication.
>
> \(4\) Submits the OMB approval package to OST's CIO. If approved by
> OST's CIO, the package is then forwarded to OMB. (In submissions that
> include statistical surveys, the package is forwarded through OST's
> CIO to the Bureau of Transportation Statistics (BTS). The request is
> then forwarded by OST's CIO to the appropriate OMB office or Desk
> Officer for review and approval.
>
> \(5\) Retains a copy of the approved package and the Notice of OMB\'s
> Action. Forwards a copy of the notice of OMB\'s official approval to
> the originating office to initiate the information collection or
> recordkeeping requirement.
>
> c\. OST/OMB's procedures:
>
> \(1\) OMB has 60 days to review the request. The review period may,
> however, be extended for a period not to exceed 30 days. FTA's
> Administrator may request the Director of OMB to authorize the
> collection of information prior to expiration of the 60-day period if
> the information collection is so significant that it cannot wait for a
> 60-day review period.
>
> \(2\) OMB assigns an approval number to the approved package and sends
> a \"Notice of OMB Action\" to OST's CIO which includes the approval
> number and the new expiration date. The maximum approval period is
> usually 3 years. OMB may grant conditional approvals for less than 3
> years in some instances if they require additional information or
> justification. OST's CIO forwards a copy of the notice of action to
> the Office of Management Planning.

**10.** **[REQUESTS FOR EXTENSION OF APPROVAL OF INFORMATION
COLLECTIONS]{.underline}.** Any requests for extension of approval are
coordinated with the Office of Management Planning and must be approved
by OMB. The clearance procedures stated above are also used when
requesting an extension of approval.

**11. [REQUESTS FOR APPROVAL OF INFORMATION COLLECTIONS CONTAINED IN
NOTICE OF PROPOSED RULEMAKINGS (NPRMs) AND FINAL RULES.]{.underline}**
These requests are coordinated with the Office of Management Planning,
the Office of Chief Counsel and the originating office.

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