**IQCS CHANGE MANAGEMENT BOARD MEETING**

**April 3 & 4, 2007**

**Chief Joseph Room BLM State Office**

**Boise, Idaho**

# ATTENDEES:

  -------------------- ------------------------- -------------------------
  Tenna Biggs - FS     Rick Jensen - BLM         Mark Koontz - NPS

  Kevin Conn - USFWS   Craig Cook - BIA          Mike Morgen - IQCS

  Guy Coldwell - IQCS  Aitor Bidaburu - BLM      Cindy Schafer - IQCS

  Gregg Hawkes -- IQCS Doug Freeman -- IQCS      Greg Jensen -- BLM OF&A
                                                 IRM

  Janis Reimers -- BLM John Noneman -- BLM OF&A  David Potter -- IRM
  IRM                  IRM                       Working Team

  Jon Skeels -- ROSS   Mary Toews -- ROSS        Don Price -- APHIS by
  by phone                                       phone
  -------------------- ------------------------- -------------------------

**[DECISION SUMMARY]{.underline}**

-   **Decision:** **IQCS Audits for DOI -- DOI board members concurred
    that each agency will continue to audit IQCS independently.**

>  **Decision:** **Mike Morgen participation on incidents -- Board
> concurred that Mike can participate on incidents as long as IQCS
> service and performance is adequate to meet field needs.**

-   **Decision:** **IQCS-ROSS Interface -- After briefing with Jon
    Skeels and John Noneman the board accepts the current IQCS-ROSS
    Interface implementation schedule.**

-   **Decision:** **Request to add multiple Qualification Cards printing
    -- Board concurred that this request would be denied.**

>  **Decision:** **Multiple Competency Training Sessions -- Board
> concurred that this modification is not accepted at this time. Board
> felt that the advent of the "enroll by group function" will help
> mitigate the identified issue.**

-   **Decision:** **SAND Environment -- Board concurred that the SAND
    Environment would not be implemented at this point in time due to
    cost.**

>  **Decision:** **New IQCS Change Management Board Chair -- Board
> concurred that Craig Cook, Deputy Training Specialist, Bureau of
> Indian Affairs, NIFC will be the next IQCS Change Management Board
> Chair.**
>
>  **Decision:** **Next IQCS CMB Meeting -- Board concurred that the
> next IQCS CMB Meeting would be held on September 11-12, 2007 in Boise,
> Idaho.**

**[ACTION ITEMS]{.underline}**

> ** Action Item No. 152: Animal & Plant Health Inspection Service
> (APHIS) and IQCS --** Contact APHIS representative Bill Macheel to
> determine how best to provide IQCS information.
>
> **Lead:** Mike Morgen
>
> **Target Completion Date:** June 2007
>
> ** Action Item No. 153: User Survey Requirement --** To determine the
> requirement for offering the user survey and providing findings to
> meet Information Resource Management requirements.
>
> **Lead:** John Noneman
>
> **Target Completion Date:** Next IQCS CMB Meeting, September 11, 2007.
>
> ** Action Item No. 154: User Survey access --** Move the IQCS User
> Survey inside the IQCS application.
>
> **Lead:** Mike Morgen
>
> **Target Completion Date:** September 2007
>
> ** Action Item No. 155: Responder experience data transfer from ROSS
> to IQCS --** IQCS CMB to get subject matter experts in ROSS and IQCS
> to evaluate impact of receiving experience data from ROSS.
>
> **Lead:** Rick Jensen
>
> **Target Completion Date:** Next CMB Meeting, September 11, 2007.
>
> ** Action Item No. 156: DOI Law Enforcement Personnel integrated into
> IQCS --** This action item will be combined with action item 157.
>
> **Lead:**
>
> **Target Completion Date:**
>
> ** Action Item No. 157: Funding to increase PeopleSoft License --**
> The IQCS CMB will author a memorandum to NWCG providing the PeopleSoft
> License status and request for funding to increase the license in
> order to keep pace with increased IQCS responder files. One
> significant impact has been the decision and direction of NFAEB to add
> all DOI Law Enforcement Personnel to IQCS.
>
> **Lead:** Rick Jensen
>
> **Target Completion Date:** June 2007
>
> ** Action Item No. 158: Modification of current Training Nomination
> Workflow --** Using the list of issues provided by Madonna Lengerich,
> modify the Training Nomination Workflow.
>
> **Lead:** Guy Colwell
>
> **Target Completion Date:** August 1, 2007
>
> ** Action Item No. 159: IQCS Training Sessions provided to Training
> Information Communication System (TICS) --** Ensure that appropriate
> training sessions created in IQCS are sent to the TICS webpage
> administrator.
>
> **Lead:** Mike Morgen
>
> **Target Completion Date:** July 2007
>
> ** Action Item No. 160: Course IQCS Report Structure --** Develop a
> report to provide summary data from training course sessions.
> Information provided by Madonna Lengerich.
>
> **Lead:** Guy Colwell
>
> **Target Completion Date:** October 2007
>
> ** Action Item No. 161: IQCS Training Nomination User Training Module
> --** Update IQCS Training Manual, Module 8, Nomination Workflow.
>
> **Lead:** Mike Morgen
>
> **Target Completion Date:** August 1, 2007
>
> ** Action Item No. 162: System Change Requests (SCR) --** SCR's will
> be acted on as decided.
>
> **Lead:** Guy Colwell
>
> **Target Completion Date:** On going
>
> ** Action Item No. 163: Instructor Levels in IQCS --** Evaluate the
> possibility of creating two instructor levels in IQCS and report to
> CMB.
>
> **Lead:** Guy Colwell
>
> **Target Completion Date:** Next CMB Meeting, September 11, 2007.
>
> ** Action Item No. 164: Update IQCS User Training Material --** IQCS
> Training Manual, all modules will be updated as need.
>
> **Lead:** Mike Morgen
>
> **Target Completion Date:** Fall 2007
>
> ** Action Item No. 165: GATR May meeting --** Mike Morgen will attend
> meeting to present user training strategy and final training
> nomination workflow summary.
>
> **Lead:** Mike Morgen
>
> **Target Completion Date:** May 2007
>
> ** Action Item No. 166: Multiple Competency Training Session --**
> Contact Mike Fritsen, Training Foreman, Missoula Smokejumpers with
> answer from CMB.
>
> **Lead:** Rick Jensen
>
> **Target Completion Date:** April 2007
>
> ** Action Item No. 167: IQCS Change Management Workflow Chart --**
> IQCS Change Management Workflow Chart will be re-circulated for CMB
> consideration.
>
> **Lead:** Rick Jensen
>
> **Target Completion Date:** June 2007
>
> ** Action Item No. 168: Resource Advisor (READ) Training --** READ
> Training will be added to the IQCS Training Table.
>
> **Lead:** Guy Colwell
>
> **Target Completion Date:** June 2007
>
> ** Action Item No. 169: Save entire IQCS data base periodically --**
> Research best time to save system files and implement process.
>
> **Lead:** Doug Freeman
>
> **Target Completion Date:** As time allows and before March 2008
>
> ** Action Item No. 170: IQCS Life Cycle --** Memo to BLM OF&A IRM
> from IQCS CMB recommending development of strategic planning for IQCS
> Life Cycle.
>
> **Lead:** Rick Jensen
>
> **Target Completion Date:** June 2007
>
> ** Action Item No. 171: IQCS Lessons Learned Document --** Distribute
> Lessons Learned document to CMB. This topic will be on the next CMB
> agenda.
>
> **Lead:** Rick Jensen
>
> **Target Completion Date:** June 2007
>
> ** Action Item No. 172: Add New Position to IQCS Policy --** Develop
> a draft approval process for adding new positions to IQCS. Present at
> the next IQCS CMB meeting for consideration.
>
> **Lead:** Mike Morgen and Mark Koontz
>
> **Target Completion Date:** Next IQCS CMB Meeting, September 11, 2007
>
> ** Action Item No. 173: IQCS Automated Help Ticket --** Resolve
> problem to ensure access to IQCS Automated Help Ticket.
>
> **Lead:** Mike Morgen
>
> **Target Completion Date:** Next CMB Meeting, September 11, 2007.
>
> ** Action Item No. 174: Archive IQCS Employee Files --** IQCS
> employee files that have had no activity for three years will be moved
> to INAC. These files will remain in INAC for an additional two years.
> If there is no activity on the file in INAC the file will be moved to
> a new archive organization code. The start date to be used for this
> calculation is January 1, 2003.
>
> **Lead:** Guy Colwell
>
> **Target Completion Date:** June 2007
>
> ** Action Item No. 175: IQCS Group Types --** A generic group type
> will be added to the existing list of IQCS groups. This will allow
> users to build ad hoc groups, and utilize the group enrollment
> function.
>
> **Lead:** Guy Colwell
>
> **Target Completion Date:** June 2007
>
> ** Action Item No. 176: IQCS Forms --** CMB and IQCS staff to review
> IQCS forms and submit request to Cindy Schafer for submission to OMB
> for approval and forms number designation.
>
> **Lead:** CMB and IQCS staff
>
> **Target Completion Date:** Next CMB Meeting, September 11, 2007.

**[MEETING DATES SUMMARY]{.underline}**

-   IQCS Change Management Board Meeting, April 3 -- 4, 2007

**[TOPICS COVERED]{.underline}**

1.  Animal & Plant Health Inspection Service (APHIS) and IQCS

2.  IQCS User Survey

3.  Capital Planning and Investment Control (CPIC) Quarterly Review

4.  DOI Law Enforcement Personnel and IQCS

5.  PeopleSoft License expansion beyond 65,000 files

6.  Training Nomination Workflow

7.  IQCS Audits for DOI

8.  System Change Request (SCR) review

9.  Mike Morgen request to participate on incidents during field season

10. NWCG Training Working Team (TWT) Field Managers Course Guide

11. IQCS-NWCG Work Team Liaison -- TWT and Incident Operations Standards
    Working Team (IOSWT)

12. IQCS-ROSS Interface Project

13. IQCS-CHS Interface Project

14. IQCS User Training

15. Request to add multiple Qualification Card printing

16. Multiple competency Training Session, Smokejumper Refresher Training

17. IQCS SAND Environment

18. IQCS Change Management Workflow

19. Add new training courses

20. IQCS data base backup schedule

21. IQCS Life Cycle

22. IQCS Lessons Learned

23. Add new position procedures

24. Review of action items from October 2006 CMB Meeting

25. IQCS Automated Help Ticket

26. Maximum number of students per training session

27. Determine new IQCS Change Management Board Chair

28. Archive IQCS employee files

29. IQCS Group Types

30. IQCS Forms

31. Next IQCS CMB Meeting

**[EXHIBITS ATTACHED]{.underline}**

A.  Agenda

**[MEETING CONTENT:]{.underline}**

Meeting started at 8:15 a.m. Agenda (Exhibit A) distributed.

1.  **[Animal & Plant Health Inspection Service (APHIS) and
    IQCS]{.underline}**

**Issue:** APHIS is in the process of determining how best to track
their 8500 responders qualifications and certification.

**Discussion:** Blair Young has made contact with two representatives
from APHIS in January 2006. Don Price talked with the CMB via conference
call.

> ** Action Item No. 152: Animal & Plant Health Inspection Service
> (APHIS) and IQCS --** Contact APHIS representative Bill Macheel to
> determine how best to provide IQCS information.
>
> **Lead:** Mike Morgen
>
> **Target Completion Date:** June 2007

**2. [IQCS User Survey]{.underline}**

**Issue:** User Survey is required of applications to determine the
level of user satisfaction. Results are reported upward to federal
Information Resource Management.

**Discussion:** The IQCS User Survey was developed and accessible to
users in January 2006. 226 users completed the survey. Results were
provided to John Noneman, BLM Project Manager. The requirement for
gathering information from the user survey is unknown. Security and
authentication of survey respondents is important to provide relevant,
valid responses from actual IQCS users.

> ** Action Item No. 153: User Survey Requirement --** To determine the
> requirement for offering the user survey and providing findings to
> meet Information Resource Management requirements.
>
> **Lead:** John Noneman
>
> **Target Completion Date:** Next IQCS CMB Meeting, September 11, 2007.
>
> ** Action Item No. 154: User Survey access --** Move the IQCS User
> Survey inside the IQCS application.
>
> **Lead:** Mike Morgen
>
> **Target Completion Date:** September 2007

**3. [Capital Planning and Investment Control (CPIC) Quarterly
Review]{.underline}**

**Issue:** John Noneman briefed the CMB on the CPIC process and
summarized the quarterly report.

**Discussion:** A side discussion was initiated by John Noneman
indicating that the field is interested in having incident experience
entered in ROSS be sent to IQCS. The CMB will take opportunity to
discuss this topic with ROSS and IQCS users.

> ** Action Item No. 155: Responder experience data transfer from ROSS
> to IQCS --** IQCS CMB to get subject matter experts in ROSS and IQCS
> to evaluate impact of receiving experience data from ROSS.
>
> **Lead:** Rick Jensen
>
> **Target Completion Date:** Next CMB Meeting, September 11, 2007.

**4. [DOI Law Enforcement Personnel and IQCS]{.underline}**

**Issue:** The National Fire and Aviation Executive Board (NFAEB) has
directed fire management programs to integrate DOI Law Enforcement
Personnel into IQCS.

**Discussion:** Each DOI Agency needs to ensure that enforcement
personnel are input to IQCS. There will be an impact to IQCS budget.
IQCS will author a memorandum to NWCG outlining status and budget
impacts.

> ** Action Item No. 156: DOI Law Enforcement Personnel integrated into
> IQCS --** IQCS CMB to author a memorandum to NWCG outlining impact of
> adding DOI Law Enforcement Personnel to IQCS.
>
> **Lead:** Rick Jensen
>
> **Target Completion Date:** June 2007

**5. [PeopleSoft License expansion beyond 65,000 files]{.underline}**

**Issue:** The current PeopleSoft license authorizes 65,000 active
files. A plan for increasing the license needs to be developed.

**Discussion:** Currently IQCS is has approximately 59,000 active files.
With more responders and entities being added to and considering using
IQCS, the existing license will not support the need. Janis Reimers
continues to discuss this topic with John Sherman, IQCS Contracting
Officer. Budget for increasing the license will need to be provided.

> ** Action Item No. 157: Funding to increase PeopleSoft License --**
> The IQCS CMB will author a memorandum to NWCG providing the PeopleSoft
> License status and request for funding to increase the license in
> order to keep pace with increased IQCS responder files.
>
> **Lead:** Rick Jensen
>
> **Target Completion Date:** June 2007

**6. [Training Nomination Workflow]{.underline}**

**Issue:** Final delivery of IQCS Training Nomination Workflow.

**Discussion:** Delivery of the Training Nomination Workflow has been
ongoing since the IQCS Project kickoff meeting. The latest version has
been tested. Madonna Lengerich provided feedback on testing she has
done. Her summary evaluation is that there are no "show stoppers" with
the current version. She provided a list of items that need to be
addressed to clean up this version. The list and discussion generated a
number of action items.

> ** Action Item No. 158: Modification of current Training Nomination
> Workflow --** Using the list of issues provided by Madonna Lengerich,
> modify the Training Nomination Workflow.
>
> **Lead:** Guy Colwell
>
> **Target Completion Date:** August 1, 2007
>
> ** Action Item No. 159: IQCS Training Sessions provided to Training
> Information Communication System (TICS) --** Ensure that appropriate
> training sessions created in IQCS are sent to the TICS webpage
> administrator.
>
> **Lead:** Mike Morgen
>
> **Target Completion Date:** July 2007
>
> ** Action Item No. 160: Course IQCS Report Structure --** Develop a
> report to provide summary data from training course sessions.
> Information provided by Madonna Lengerich.
>
> **Lead:** Guy Colwell
>
> **Target Completion Date:** October 2007
>
> ** Action Item No. 161: IQCS Training Nomination User Training Module
> --** Update IQCS Training Manual, Module 8, Nomination Workflow.
>
> **Lead:** Mike Morgen
>
> **Target Completion Date:** August 1, 2007

**7. [IQCS Audits for DOI]{.underline}**

**Issue:** Develop a single IQCS audit tool for DOI agencies.

**Discussion:** Various audit tools and protocols were evaluated.
Agencies are accomplishing audits independently.

 **Decision:** **IQCS Audits for DOI -- DOI board members concurred
that each agency will continue to audit IQCS independently.**

**8. [System Change Request (SCR) review]{.underline}**

**Issue:** IQCS CMB consideration and decision on submitted SCR's.

**Discussion:** Guy Colwell led the discussion on the current SCR's. CMB
action decisions were documented. Guy Colwell will work on SCR's as
prioritized by CMB. Guy will communicate with those field users
submitting SCR's as to the disposition of the request.

> ** Action Item No. 162: System Change Requests (SCR) --** SCR's will
> be acted on as decided.
>
> **Lead:** Guy Colwell
>
> **Target Completion Date:** On going

**9. [Mike Morgen request to participate on incidents during field
season]{.underline}**

**Issue:** Mike Morgen participation on incidents.

**Discussion:** IQCS Project Team members were not allowed to
participate as incident responders during the project design, construct,
and implementation of IQCS. IQCS is currently in Operations and
Maintenance Phase. Janis Reimers and IQCS CMB members will monitor IQCS
staff responsiveness to field needs. If there is a decrease in service
or performance that would be remedied by Mike's presence, his
participation on incidents will be reevaluated.

 **Decision:** **Mike Morgen participation on incidents -- Board
concurred that Mike can participate on incidents as long as IQCS service
and performance is adequate to meet field needs.**

**10. [NWCG TWT Field Managers Course Guide]{.underline}**

**Issue:** Updating Field Managers Course Guide.

**Discussion:** Craig Cook outlined the current status of the document
and its place in IQCS. Thanks to Donna Kreiensieck for her work on
coding the content into IQCS. Craig will coordinate with Training
Working Team on updates. Action items to assist with clarification were
discussed and developed.

> ** Action Item No. 163: Instructor Levels in IQCS --** Evaluate the
> possibility of creating two instructor levels in IQCS and report to
> CMB.
>
> **Lead:** Guy Colwell
>
> **Target Completion Date:** Next CMB Meeting, September 11, 2007.

**11. [IQCS NWCG Working Team Liaison for TWT and IOSWT]{.underline}**

**Discussion:** Craig Cook will continue as the IQCS Liaison to the TWT.
Mike Morgen will serve as the IQCS Liaison to the IOSWT.

**12. [IQCS-ROSS Interface Project ]{.underline}**

**Discussion:** Jon Skeels and John Noneman joined the CMB meeting via
conference call. Jon briefed the CMB on the project work accomplished to
date, projected work schedule, and implementation strategy and timeline.
Jon Skeels and John Noneman will continue to coordinate on the
interface.

 **Decision:** **IQCS-ROSS Interface Project -- After briefing with Jon
Skeels and John Noneman the board accepts the current implementation
schedule.**

**13. [IQCS-CHS Interface Project]{.underline}**

**Discussion:** Interface project continues. Most documentation is
complete. Time line has not been determined.

**14. [IQCS User Training]{.underline}**

**Issue:** IQCS must ensure quality of user training delivery and
material.

**Discussion:** Completion of the Nomination Workflow will necessitate
an update to the IQCS User Training Manual. Mike Morgen will attend the
next Geographic Area Training Representative (GATR) meeting at Boise in
May to provide summary of training module and discuss future strategy
for delivering user training. Mike Morgen will ensure that user training
materials are update as needed.

> ** Action Item No. 164: Update IQCS User Training Material --** IQCS
> Training Manual, all modules will be updated as need.
>
> **Lead:** Mike Morgen
>
> **Target Completion Date:** Fall 2007
>
> ** Action Item No. 165: GATR May meeting --** Mike Morgen will attend
> meeting to present user training strategy and final training
> nomination workflow summary.
>
> **Lead:** Mike Morgen
>
> **Target Completion Date:** May 2007

**15. [Request to add multiple Qualification Cards
printing]{.underline}**

**Issue:** Field request for ability to print multiple Qualification
Cards.

**Discussion:** CMB members have received significant input from the
field on this topic.

 **Decision:** **Request to add multiple Qualification Cards printing
-- Board concurred that this request would be denied.**

**16. [Multiple Competency Training Session, Smokejumper Refresher
Training]{.underline}**

**Issue:** Provide multiple competency award from one training session.

**Discussion:** A user request was to be able to have a single training
session award several competencies.

The application currently does not allow for this functionality. The
effort to add this functionality is significant. Users will have to
continue to create individual training sessions in order to award
competencies.

 **Decision:** **Multiple Competency Training Sessions -- Board
concurred that this modification is not accepted at this time. Board
felt that the advent of the "enroll by group function" will help
mitigate the identified issue.**

> ** Action Item No. 166: Multiple Competency Training Session --**
> Contact Mike Fritzen, Training Foreman, Missoula Smokejumpers with
> answer from CMB.
>
> **Lead:** Rick Jensen
>
> **Target Completion Date:** April 2007

**17. [SAND Environment]{.underline}**

**Issue:** Provide users with an area in IQCS to gain experience with
user modules without affecting production data.

**Discussion:** The cost of providing a SAND environment to numerous
users and maintain system performance is unattainable at this time.

 **Decision:** **SAND Environment -- Board concurred that the SAND
Environment would not be implemented at this point in time due to
cost.**

**18. [IQCS Change Management Workflow]{.underline}**

**Issue:** Provide a change management workflow process for IQCS.

**Discussion:** This topic was discussed at the last CMB meeting and a
chart distributed for consideration.

> ** Action Item No. 167: IQCS Change Management Workflow Chart --**
> IQCS Change Management Workflow Chart will be re-circulated for CMB
> consideration.
>
> **Lead:** Rick Jensen
>
> **Target Completion Date:** June 2007

**19. [Add new training courses]{.underline}**

**Issue:** Adding new training courses to IQCS.

**Discussion:** A request to add Resource Advisor (READ) Training was
presented and discussed.

> ** Action Item No. 168: Resource Advisor (READ) Training --** READ
> Training will be added to the IQCS Training Table.
>
> **Lead:** Rick Jensen
>
> **Target Completion Date:** June 2007

**20. [IQCS data base backup schedule]{.underline}**

**Issue:** Save the entire IQCS data base periodically and store file
offsite in secure location.

**Discussion:** This was a practice used with previous qualifications
data base. The CMB is considering continuing this practice for IQCS. The
CMB also discussed what would be the best time and whether the system
should be saved more than once a year. Guy Colwell will research best
time during the year to save system files. The entire IQCS data base was
saved in March of 2007 for the first time.

> ** Action Item No. 169: Save entire IQCS data base periodically --**
> Research best time to save system files and implement process.
>
> **Lead:** Doug Freeman
>
> **Target Completion Date:** As time allows and before March 2008

**21. [IQCS Life Cycle]{.underline}**

**Issue:** IQCS Life Cycle planning.

**Discussion:** PeopleSoft/Oracle system support maybe unavailable by
2013. To ensure budget and timeliness for replacement planning, NWCG
needs to be informed on IQCS system support status.

-   **Action Item No. 170: IQCS Life Cycle --** The IQCS CMB will author
    a memorandum to BLM Fire and Aviation Directorate IRM recommending
    development of a strategic plan for addressing IQCS Life Cycle.

> **Lead:** Rick Jensen
>
> **Target Completion Date:** June 2007

**22. [IQCS Lessons Learned]{.underline}**

**Discussion:** A Lessons Learned document was developed in August 2004
for the IQCS Project. The document was provided to the CMB for review.
Additional input will accepted and a final document provided at the next
CMB.

> ** Action Item No. 171: IQCS Lessons Learned Document --** Distribute
> Lessons Learned document to CMB. This topic will be on the next CMB
> meeting agenda.
>
> **Lead:** Rick Jensen
>
> **Target Completion Date:** June 2007

**23. [Add New Position Policy]{.underline}**

**Issue:** Review and finalize policy for adding positions to IQCS.

**Discussion:** IQCS home page has general description and directions
for requesting additional positions in IQCS. This process needs to be
formalized and approved by IQCS CMB.

> ** Action Item No. 172: Add New Position to IQCS Policy --** Develop
> a draft approval process for adding new positions to IQCS. Present at
> the next IQCS CMB meeting for consideration.
>
> **Lead:** Mike Morgen and Mark Koontz
>
> **Target Completion Date:** Next IQCS CMB Meeting, September 11, 2007

**24. [Review of Action Items from October CMB Meeting]{.underline}**

**Discussion:** Reminded those responsible for action items to check
status in IQCS and ensure that they are working to close assigned action
items.

**25. [IQCS Automated Help Ticket]{.underline}**

**Issue:** Automated Help Ticket is not working.

**Discussion:** Problem is at National Information Technology Center
(NITC). All help tickets and SCR's must be called into IQCS Help Desk.
IQCS staff has been working with NITC staff to resolve.

> ** Action Item No. 173: IQCS Automated Help Ticket --** Resolve
> problem to ensure access to IQCS Automated Help Ticket.
>
> **Lead:** Mike Morgen
>
> **Target Completion Date:** Next CMB Meeting, September 11, 2007.

**26. [Maximum number of students per training session]{.underline}**

**Issue:** IQCS Session Management has problems processing training
sessions that exceed 55 students.

**Discussion:** Users must call in to have sessions with more than 55
students completed. To fix the application would take more resources
than are currently available. To ensure functionality without impacting
the IQCS staff, a limit of 55 students has been coded into the
application. The follow up action is for Guy Colwell to provide an
estimate of effort required to remedy this situation. This issue will
also be addressed through SCR #6303 and part of Action Item No. 162.

**27. [Determine new IQCS Change Management Board Chair]{.underline}**

 **Decision:** **New IQCS Change Management Board Chair -- Board
concurred that Craig Cook, Deputy Training Specialist, Bureau of Indian
Affairs, NIFC will be the next IQCS Change Management Board Chair.**

**28. [Archive IQCS Employee Files]{.underline}**

**Issue:** How to maintain current active employee files in IQCS.

**Discussion:** As responders are terminated from government employment,
what to do with IQCS employee files to ensure accuracy and currency of
IQCS data.

> ** Action Item No. 174: Archive IQCS Employee Files --** IQCS
> employee files that have had no activity for three years will be moved
> to INAC. These files will remain in INAC for an additional two years.
> If there is no activity on the file in INAC the file will be moved to
> a new archive organization code. The start date to be used for this
> calculation is January 1, 2003.
>
> **Lead:** Guy Colwell
>
> **Target Completion Date:** June 2007

**29. [IQCS Group Types]{.underline}**

**Issue:** Adequate number/kind of Group Types in IQCS.

**Discussion:** An additional generic Group Type would assist the field
in managing training sessions. This issue will also be addressed through
SCR #6436 and part of Action Item No. 162.

> ** Action Item No. 175: IQCS Group Types --** A generic group type
> will be added to the existing list of IQCS groups. This will allow
> users to build ad hoc groups, and utilize the group enrollment
> function.
>
> **Lead:** Guy Colwell
>
> **Target Completion Date:** June 2007

**30. [IQCS Forms]{.underline}**

**Issue:** OMB Forms requirements and IQCS Forms.

**Discussion:** OMB requires that forms in general use be submitted for
approval and be issued an OMB Form Number.

> ** Action Item No. 176: IQCS Forms --** CMB and IQCS staff to review
> IQCS forms and submit request to Cindy Schafer for submission to OMB
> for approval and forms number designation.
>
> **Lead:** CMB and IQCS staff
>
> **Target Completion Date:** Next CMB Meeting, September 11, 2007.

**30. [Next IQCS CMB Meeting]{.underline}**

 **Decision:** **Next IQCS CMB Meeting -- Board concurred that the next
IQCS CMB Meeting would be held on September 11-12, 2007 in Boise,
Idaho.**

**[EXHIBIT A]{.underline}**

![](media/image1.png){width="1.5in" height="1.5in"}**IQCS Change
Management**

**Board Meeting**

**Agenda**

**April 3 -- 4, 2007**

**BLM Idaho State Office**

**3^rd^ Floor, Fish and Wildlife Service**

**Chief Joseph Room**

+---+------------------------+-----------------------+-----------------+
|   | **Roll Call**          |                       | **     **       |
+---+------------------------+-----------------------+-----------------+
|   | **Agency Leads**       | **IQCS Staff**        |                 |
|   |                        |                       |                 |
|   | **BLM Rick Jensen**    | **Mike Morgen**       |                 |
|   |                        |                       |                 |
|   | **BIA Craig Cook**     | **Cindy Schafer**     |                 |
|   |                        |                       |                 |
|   | **NPS Mark Koontz**    | **Guy Colwell**       |                 |
|   |                        |                       |                 |
|   | **USFS Tenna Biggs     | **Doug Freeman**      |                 |
|   | for**                  |                       |                 |
|   |                        | **Gregg (Jake)        |                 |
|   | **Sharon Allen-Brick** | Hawkes**              |                 |
|   |                        |                       |                 |
|   | **FWS Kevin Conn**     | **BLM OF&A IRM**      |                 |
|   |                        |                       |                 |
|   | **BLM Aitor Bidaburu** | **John Gebhard**      |                 |
|   |                        |                       |                 |
|   | **Guests**             | **Janis Reimers**     |                 |
|   |                        |                       |                 |
|   | **David Potter IRMWT** | **Greg Jensen**       |                 |
|   |                        |                       |                 |
|   | **Jon Skeels ROSS      | **John Noneman**      |                 |
|   | phone**                |                       |                 |
|   |                        |                       |                 |
|   | **Mary Toews ROSS**    |                       |                 |
|   |                        |                       |                 |
|   | **Don Price APHIS      |                       |                 |
|   | phone**                |                       |                 |
+---+------------------------+-----------------------+-----------------+
|   | **Agenda Items**       |                       | **Rick Jensen** |
+---+------------------------+-----------------------+-----------------+
| * | **Animal & Plant       |                       | **Tenna Biggs** |
| * | Health Inspection      |                       |                 |
| 1 | Service (APHIS) and    |                       |                 |
| * | IQCS**                 |                       |                 |
| * |                        |                       |                 |
|   | **Review/Decision**    |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **IQCS User Survey**   |                       | **Gregg         |
| * |                        |                       | Hawkes**        |
| 2 | **Information**        |                       |                 |
| * |                        |                       |                 |
| * |                        |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **Capital Planning and |                       | ## John Noneman |
| * | Investment Control     |                       |                 |
| 3 | (CPIC) Quarterly       |                       |                 |
| * | Review**               |                       |                 |
| * |                        |                       |                 |
|   | **Information**        |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **DOI Law Enforcement  |                       | ## Kevin Conn   |
| * | Specialists and IQCS** |                       |                 |
| 4 |                        |                       |                 |
| * | **Review**             |                       |                 |
| * |                        |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **PeopleSoft License   |                       | ## Rick Jensen  |
| * | expansion beyond       |                       |                 |
| 5 | 65,000 files.**        |                       |                 |
| * |                        |                       |                 |
| * | *                      |                       |                 |
|   | *Discussion/Decision** |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **Nomination Workflow  |                       | ## Mike Morgen  |
| * | Update**               |                       |                 |
| 6 |                        |                       |                 |
| * | **Information**        |                       |                 |
| * |                        |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **IQCS Audits for      |                       | ## Rick Jensen  |
| * | DOI**                  |                       |                 |
| 7 |                        |                       |                 |
| * | **                     |                       |                 |
| * | Information/Decision** |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **SCR Review See       |                       | ## Mike Morgen  |
| * | attachment page 24**   |                       |                 |
| 8 |                        |                       |                 |
| * | **                     |                       |                 |
| * | Information/Decision** |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **Mike Morgen request  |                       | ## Rick Jensen  |
| * | to participate on      |                       |                 |
| 9 | incidents during       |                       |                 |
| * | field**                |                       |                 |
| * |                        |                       |                 |
|   | **season**             |                       |                 |
|   |                        |                       |                 |
|   | **Decision**           |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **NWCG TWT Field       |                       | ## Craig Cook   |
| * | Managers Course Guide  |                       |                 |
| 1 | Update**               |                       |                 |
| 0 |                        |                       |                 |
| * | **Information**        |                       |                 |
| * |                        |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **IQCS-NWCG Liaison -- |                       | ## Rick Jensen  |
| * | TWT and IOSWT**        |                       |                 |
| 1 |                        |                       |                 |
| 1 | **Information**        |                       |                 |
| * |                        |                       |                 |
| * |                        |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **IQCS-ROSS Interface  |                       | **Rick Jensen** |
| * | Project update**       |                       |                 |
| 1 |                        |                       |                 |
| 2 | **Information**        |                       |                 |
| * |                        |                       |                 |
| * |                        |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **IQCS-CHS Interface   |                       | ## Rick Jensen  |
| * | Project update**       |                       |                 |
| 1 |                        |                       |                 |
| 3 | **Information**        |                       |                 |
| * |                        |                       |                 |
| * |                        |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **IQCS Training**      |                       | ## Mike Morgen  |
| * |                        |                       |                 |
| 1 | S                      |                       |                 |
| 4 | cheduling/coordination |                       |                 |
| * | with field/updating    |                       |                 |
| * | training               |                       |                 |
|   | materials/providing    |                       |                 |
|   | user training/posting  |                       |                 |
|   | interagency training   |                       |                 |
|   |                        |                       |                 |
|   | **Discussion**         |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **Request to add       |                       | ## Guy Colwell  |
| * | ability to print       |                       |                 |
| 1 | multiple               |                       |                 |
| 5 | Qualifications Cards   |                       |                 |
| * | for individuals.**     |                       |                 |
| * |                        |                       |                 |
|   | *                      |                       |                 |
|   | *Discussion/Decision** |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **Multiple competency  |                       | ## Tenna Biggs  |
| * | Training Session SMJ   |                       |                 |
| 1 | Refresher Proposal**   |                       |                 |
| 6 |                        |                       |                 |
| * | *                      |                       |                 |
| * | *Discussion/Decision** |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **SAND Environment**   |                       | ## Guy Colwell  |
| * |                        |                       |                 |
| 1 | **Information**        |                       |                 |
| 7 |                        |                       |                 |
| * |                        |                       |                 |
| * |                        |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **IQCS Change          |                       | ## Rick Jensen  |
| * | Management Workflow**  |                       |                 |
| 1 |                        |                       |                 |
| 8 | Action Item \# 151     |                       |                 |
| * | from October 2006 CMB  |                       |                 |
| * | meeting.               |                       |                 |
|   |                        |                       |                 |
|   | *                      |                       |                 |
|   | *Discussion/Decision** |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **Add new Training     |                       | ## Rick Jensen  |
| * | Courses**              |                       |                 |
| 1 |                        |                       |                 |
| 9 | *                      |                       |                 |
| * | *Discussion/Decision** |                       |                 |
| * |                        |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **IQCS Data Snapshot   |                       | ## Rick Jensen  |
| * | Schedule**             |                       |                 |
| 2 |                        |                       |                 |
| 0 | **Decision**           |                       |                 |
| * |                        |                       |                 |
| * |                        |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **IQCS Life Cycle**    |                       | ## Rick Jensen  |
| * |                        |                       |                 |
| 2 | **Discussion**         |                       |                 |
| 1 |                        |                       |                 |
| * |                        |                       |                 |
| * |                        |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **IQCS Lessons         |                       | ## Rick Jensen  |
| * | Learned**              |                       |                 |
| 2 |                        |                       |                 |
| 2 | Action Item \# 52 from |                       |                 |
| * | previous CMB meeting   |                       |                 |
| * |                        |                       |                 |
|   | **Discussion**         |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **Add New Position     |                       | ## Mike Morgen  |
| * | Policy**               |                       |                 |
| 2 |                        |                       |                 |
| 3 | **Decision**           |                       |                 |
| * |                        |                       |                 |
| * |                        |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **Action Item review   |                       | ## Rick Jensen  |
| * | from October 2006      |                       |                 |
| 2 | CMB**                  |                       |                 |
| 4 |                        |                       |                 |
| * | **Decision**           |                       |                 |
| * |                        |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **IQCS Automated Help  |                       | ## Sh           |
| * | Ticket**               |                       | aron AllenBrick |
| 2 |                        |                       |                 |
| 5 | *                      |                       |                 |
| * | *Discussion/Decision** |                       |                 |
| * |                        |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **Maximum number of    |                       | ## Guy Colwell  |
| * | students per session** |                       |                 |
| 2 |                        |                       |                 |
| 6 | *                      |                       |                 |
| * | *Discussion/Decision** |                       |                 |
| * |                        |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **Determine next IQCS  |                       | ## Rick Jensen  |
| * | CMB Chair**            |                       |                 |
| 2 |                        |                       |                 |
| 7 | *                      |                       |                 |
| * | *Discussion/Decision** |                       |                 |
| * |                        |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **Archive IQCS         |                       | ## Rick Jensen  |
| * | Employee Files**       |                       |                 |
| 2 |                        |                       |                 |
| 8 | *                      |                       |                 |
| * | *Discussion/Decision** |                       |                 |
| * |                        |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **IQCS Group Types**   |                       | ## Rick Jensen  |
| * |                        |                       |                 |
| 2 | **Decision**           |                       |                 |
| 9 |                        |                       |                 |
| * |                        |                       |                 |
| * |                        |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **IQCS Forms**         |                       | #               |
| * |                        |                       | # Cindy Schafer |
| 3 | **Decision**           |                       |                 |
| 0 |                        |                       |                 |
| * |                        |                       |                 |
| * |                        |                       |                 |
+---+------------------------+-----------------------+-----------------+
| * | **Schedule Fall IQCS   |                       | ## Rick Jensen  |
| * | CMB meeting**          |                       |                 |
| 3 |                        |                       |                 |
| 1 | **Decision**           |                       |                 |
| * |                        |                       |                 |
| * |                        |                       |                 |
+---+------------------------+-----------------------+-----------------+
|   |                        |                       | ##              |
+---+------------------------+-----------------------+-----------------+
|   | **Closeout**           |                       | **Rick Jensen** |
+---+------------------------+-----------------------+-----------------+