RD Instruction 2057-C

PART 2057 - TRAINING

SUBPART C - ORIENTATION TRAINING FOR NEW EMPLOYEES

§ 2057.101 [General]{.underline}.

Orientation training is designed to help new employee become familiar
with their job, the organization, and the work of the Rural Development.
This training begins on the employee\'s entrance on duty and continues
as deemed appropriate by the employee\'s supervisor. Use this Subpart
when conducting orientation training for all new full-time, part-time,
When Actually Employed (WAE), intermittent employees, and employees who
transfer to Rural Development from other Federal Agencies. County
Committee members will receive orientation training as contained in
Subpart E of this Part.

§ 2057.102 [Objective]{.underline}.

The objective of this Instruction and plan for training for new
employees is to: (1) Provide orientation as to the rights and
responsibilities of Federal employees, and (2) introduce new employees
to the USDA and Rural Development.

§ 2057.103 [Responsibility for orientation]{.underline}.

The Director, Personnel Division, the Director, Finance Office, and
State Directors have the responsibility to assure that orientation
training is provided to each new employee within their jurisdiction.

§ 2057.104 [Content of orientation]{.underline}.

Supervisors are to use the \"Guidelines For the Orientation Training of
New Employees,\" Exhibit A, for initial, brief introduction to
employment with Rural Development. This guideline will serve as a
\"lead-in\" to the course, \"Self-Instructional Orientation Course For
New Employees,\" outlined in Exhibit B. The \"Introductory Guide For
Employees,\" outlined in Exhibit C, is to orient new employees to their
role in Rural Development.

§ 2057.105 [Administration of \"Self-Instructional Orientation Course
for New\
]{.underline} [Employees]{.underline}.\"

The following steps are to be used in administering this training:

\(a\) New employees will begin the course within three days after entry
on duty.

\(b\) Supervisors and employees will establish a target date for
completion of the course. A 1-2 hour study period per day for 5-10
consecutive days is recommended. Supervisors are responsible for

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DISTRIBUTION: WSDC Personnel

Training

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RD Instruction 2057-C

§ 2057.105(b) (Con.)

helping employees in obtaining maximal benefits from course
participation. They are encouraged to discuss each module with the
employee to explain and clarify any misunderstanding. After the employee
has completed each module assessment, the supervisor is to evaluate and
review the assessment with the employee. The final assessment should be
handled in the same manner.

\(c\) Supervisors are to return the module and final assessment
exercises through appropriate channels to the responsible official
identified in Section 2057.103 within three days after course
completion. Additional copies of modules and final assessments may be
made locally.

§ 2057.106 [Record and certification of training]{.underline}.

Prepare and process SF-182, \"Request, Authorization, Agreement, and
Certification of Training,\" in accordance with RD Instruction 2057-A.
Course Code and Subject Matter Code is 2051 and 1710, respectively.

§§ 2057.107 - 2057.150 \[Reserved\]

Attachments: Exhibits A, B, and C

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RD Instruction 2057-C

Exhibit A

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## GUIDELINES FOR THE ORIENTATION TRAINING OF NEW EMPLOYEES

Use these references as needed,

(Only reference which have a \"WSDC\"

distribution are listed.)

This segment is designed to serve as the initial orientation phase of

training. Supervisors will conduct this training within 3 days of

incumbent\'s entry on duty.

TOPIC REFERENCE

1\. Entrance on duty:

A. Welcome employee into Agency

Introduce to staff.

B. Help employee fill out all

papers needed to complete

appointment. Have to

employee read the Oath and

Affidavit and the attached

Statement on Standard Form

61, \"Appointment Affidavits.\"

Give employee the Oath of

Office. Answer any

questions.

Explain the type of Employee Handbook.

appointment and the

probationary period (if Part 2054, Subpart U.

necessary).

C. Discuss office hours and

official holidays. Part 2051. Subparts

G and I.

Employee Handbook.

D. Show employee her/his work

area.

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RD Instruction 2057-C

Exhibit A

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E. Explain the personal

\"Employment Folder.\"

2\. General Information.

Each subject area identified in

paragraphs 2, 3, 4, 5, 7, 8 and 9 of

this exhibit are explained in detail in

the \"Self Instructional

Orientation Course for New

Employees.\" Briefly discuss each

item emphasizing that each is

explained in detail in the course.

Employee Handbook.

A. Discuss with employees the

functions and organization of Part 2003, Subpart A.

Department of Agriculture

and our Agencies in the

Rural Development mission area.

(Revised 12-24-97, PN 284)

B. Discuss the Agency Procedural Part 2006, Subpart A.

Issuance System and the Exhibit A.

location and availability of

all procedures.

C. Discuss the responsibilities

of public servants.

D. Discuss the \"Privacy Act,\" and Part 2015, Subpart E,

the \"Freedom of Information Act\" and Part 2018, Subpart F.

(Revised 04-27-88, PN 83.)

E. Explain Fiscal Liability (if Part 2012, Subpart B.

necessary).

3\. Career Opportunities and Incentives

Discuss Career Opportunities,

Merit Promotion Plan, Equal Employment

Opportunity, Awards, Educational Employee Handbook.

Training Opportunities, and Part 2045, Subpart C.

the need for self-development. Part 2045, Subpart X,

(Revised 09-04-96, PN 265.) Part 2006, Subpart H.

Part 2063, Subpart B.

(Revised 11-20-85,

PN 986.)

RD Instruction 2057-C

Exhibit A

Page 3

4\. Pay. (Revised 9-11-85, PN 979.)

Discuss Pay Scales, when and how

salary check will be received,

deduction for taxes, Social Employee Handbook.

Security, retirement, and health

benefits and insurance. Explain Current pay scale chart.

Form AD-334, \"Earnings

Statement.\"

5\. Leave.

A. Discuss types: Annual, Sick, Part 2066, Subpart A.

Leave without pay, Miscellaneous

leave. Employee Handbook.

B. Explain when and how to request. Employee Handbook.

Pamphlet BEC-ll, \"When

Injured at Work.\"

6\. Employee activities.

Discuss USDA Clubs.(if any), Employee Handbook,

Employee Organizations (if and Appendix I.

any), Credit Unions (if any),

Professional societies.

7\. Safety and health. Part 2042, Subpart B.

A. Discuss need for safety and Part 2069, Subpart A.

health.

B. Tell employee about first-aid

facilities. Discuss Injury and

Unemployment Compensation.

8\. Travel regulations (when applicable) Part 2036, Subpart A.

Explain importance of all

travel regulations. Discuss

the use of privately owned

automobiles.

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RD Instruction 2057-C

Exhibit A

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9\. Grievances and appeals. Part 2054, Subpart A.

Employee Handbook,

And Appendix II.

10\. The job.

Explain how jobs are graded. Part 2048, Subpart A.

Discuss official job

description, explain standards Booklet, \"Classification

of performance and in a Nutshell.\"

performance ratings.

(Revised

Part 2060, Subpart A.

Employee Handbook.

11\. Training plan.

A. Discuss guidelines for Part 2057, Subpart A.

Rural Development Training Program.

B. Orientation training. Give Part 2057, Subpart A.

employee a personal copy of

the Employee Handbook and

the \"Self Instructional

Orientation Course for New

Employees\".

C. Discuss job training.

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RD Instruction 2057 C

Exhibit B

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## SELF INSTRUCTIONAL ORIENTATION COURSE

## FOR NEW EMPLOYEES

CONTENTS

INTRODUCTION i

MODULE I GLOSSARY OF FEDERAL

TERMS AND ABBREVIATIONS 1

MODULE II EMPLOYMENT - THE FEDERAL

GOVERNMENT 15

MODULE III EMPLOYEE BENEFITS AND

AWARDS 35

MODULE IV EMPLOYEE RELATIONS

MODULE V EMPLOYEE DEVELOPMENT 59

MODULE VI EQUAL EMPLOYMENT

OPPORTUNITY 95

FINAL ASSESSMENT EXERCISE 111

KEYS 118

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RD Instruction 2057 C

Exhibit C

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## INTRODUCTORY GUIDE FOR EMPLOYEES

## CONTENTS

[Sections]{.underline}

A. Introduction To Your Training In The Farmers Home Administration.

B. Basic Knowledge Of Rural Development History and Programs

C. Office Procedures

D. Referral Guide to Other Rural Agencies and Programs

E. Reference Guide to District Loan Programs

F. Additional Required Training Topics During First Year\'s Employment

G. Acronyms and Abbreviations

H. Glossary of Terms and Programs

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