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### Accomplishment of Environmental Commitments

> **Topic Areas and Questions**

A.  **District Project Development**

    1.  What process is followed to insure that recommended mitigation
        measures and permit conditions made duringproject development
        are incorporated into the project design; contract plans and
        specifications; and finally carried out in Construction?

> What guidance or instructions are available to require documentation
> of environmental commitments and implementation at each stage of a
> project i.e., environmental, design, construction?

2.  Who is assigned to track the recommended mitigation, permit
    requirements, and other environmental commitments throughout to
    ensure that it is incorporated into the design and construction of a
    project?

3.  What measures are taken to insure proper completion of environmental
    mitigation: checklists, computerized databases, other methods? How
    are changes monitored to ensure that commitments continue to be met,
    for example contract addendums or construction change orders?

4.  Who is responsible for maintaining mitigation features? For how
    long? What procedures are used?

5.  Are environmental mitigation features being maintained in a manner
    consistent with their continued effectiveness? Is there a
    communication process set up for informing the Maintenance Branch of
    environmental commitments in a specific area? Are maintenance
    problems evident ?

6.  Have commitments been made during the environmental process that
    could not be made in design or during the construction phase? If
    this has occurred, what changes were made, what process was
    followed?

7.  Do you have any suggestions that would improve the existing
    procedures with regards to implementing environmental commitments?

8.  How do you provide feedback to Environmental?

9.  How do your Project Engineers/Project Managers become aware of
    environmental commitments and/or requirements?

10. When do the Project Engineers/Project Managers consult with the
    Environmental Branch? Is there consultation on-going during all
    steps of design?

11. What design reviews are done by the Environmental Branch?

12. Does the Environmental Branch review and concur with the final
    design?

13. How do you ensure that environmental commitments are feasible from a
    design and constructability point of view during the environmental
    process?

14. How do you provide feedback to Environmental?

    a.  How does Environmental convey to Design and the Construction
        Resident Engineer the environmental commitments for a project
        such as mitigation and permit requirements?

    b.  Is a distinction made by Environmental to Design and the
        Construction Resident Engineer between environmental commitments
        (required) and measures to minimize harm (not mandatory but
        desired)?

15. Are you aware that Environmental Certification is identified in the
    WBS and the Construction Manual?

16. Are you using this activity code and providing Environmental
    Certification?

17. How are you implementing the Environmental Certification process?

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B.  **District Construction**

    1.  What type of guidance has been issued to the Construction Office
        concerning the handling and implemention of environmental
        commitments?

    2.  Are the construction field personnel aware of environmental
        commitments of a project? If so, by whom and how is this done?
        Through written correspondence or verbal conversation?

    3.  How do you provide feedback to Environmental?

        a.  How does Environmental convey to Design and the Construction
            Resident Engineer the environmental commitments for a
            project such as mitigation and permit requirements?

        b.  Is a distinction made by Environmental to Design and the
            Construction Resident Engineer between environmental
            commitments (required) and measures to minimize harm (not
            mandatory but desired)?

    4.  During the preconstruction conference, is the contractor made
        aware of any environmental commitments? By whom? Is this
        documented? Are representatives from Environmental invited?

    5.  If changes need to be made, for any reason, to the planned
        environmental commitments, what process is followed and who is
        notified of the changes? Who approves these changes?

    6.  After completion of the project, are the actions to accomplish
        the environmental commitments documented in contract records
        including any necessary special instructions for future
        maintenance? If so, what happens with the information (i.e., who
        is notified and reviews theses records)?

    7.  Does the commitment involve on-going maintenance activities? If
        so, how is this accomplished? What is the process followed for
        assuring that maintenance activities are accomplished?

    8.  Do you have any suggestions that would improve the existing
        construction procedures with regards to implementing
        environmental commitments?

    9.  Was the commitment accomplished as stated in the Environmental
        Document?

    10. Were there field changes to the scope of the Environmental
        Document? If so, what were these changes? What approval process
        was used? How was concurrence by externals documented?

    11. Briefly describe how you are made aware of Environmental
        Commitments on projects.

    12. Are CCO\'s that involve environmental commitments, directly or
        indirectly, always reviewed by the Environmental Branch?

    13. What is the established process you follow that passes on
        environmental commitments to the Maintenance Branch?

    14. Are you aware of the Construction Manual requirement (2-05-4,
        Environmental Review) that at the completion of construction the
        Environmental Branch with the Resident Engineer is to conduct a
        review to ensure that all environmental commitments were
        completed. In addition, a brief memo giving suggestions for
        improving future projects is to be sent to the appropriate
        District and Headquarters functional units? Is a report written
        on the completion of the project? If so, who receives a copy of
        the report and where are they filed? Does the report include the
        status of completing all the environmental commitments?

    15. Are you aware that a Certificate of Environmental Compliance is
        identified in the WBS and the Construction Manual?

    16. Are you using this activity code and providing Environmental
        Certification?

    17. How are you implementing the Environmental Certification
        process?