**SECurity SSN Report in Datamart**

Attention Hyperion Users (Security Administrators Only):

A new report has been added to the NBC Datamart Hyperion Catalog under
the ADMIN Folder:

**Sec SSN Compare.** This report identifies active FPPS user id's for
those who are no longer active employees, and it will also list any
contractors you have given access to because they are not active NASA
employees.

Each Center's Security Administrators need to be running this report on
a frequent basis in order to keep access to FPPS up-to-date. When the
SPOC's signed the Form 1724 FPPS Application Access Request, you agreed
to maintain your user id's at your Center in compliance with IT Security
regulations.

There are a few things to remember when "cleaning" up your users on this
report:

-   This report is pulling data from the "Maintain User" portion of the
    Security section in FPPS. Remember, the Security section of FPPS
    where your offices are set up, users added to those offices, and
    route paths are created/maintained/deleted, is NOT directly tied to
    employees and orgs in FPPS. These are manually created.

-   You must keep the Security section up-to-date due to IT regulations
    (NASA & DOI). If someone leaves NASA, the system does **not** delete
    their access, nor does it remove them from the Offices in MAINTAIN
    OFFICE or from the Route Paths, this is your responsibility. You
    must also go into DSAF and request their user id be deleted!

-   When you first add a new user to an office or a route path, a screen
    pops up that asks for employee name, phone number, org code, ssn,
    job title, etc (see screen shots below). A lot of users have been
    set up with false ssn's. Because of this, they appear on this
    report.

    -   Before you delete ANY user, make sure you search for them by
        name (in TRAC) because a lot of these employees on the report
        are valid civil servant employees that have inaccurate ssn's. I
        found at least 25 users on the report that were civil service
        employees, still Active in FPPS, but they just had either
        mis-typed ssn's or fake ssn's. **[Do not use FAKE
        ssn's]{.underline}** when adding users to Offices or Route
        Paths! This report is pulling data based on those SSN's!

        -   Each contractor that you permitted to have access to FPPS
            should have filled out the Form 1724 which has SSN on it, so
            there really should not be any users with fake ssn's, but
            contractors will always appear on this report because they
            are not actual active NASA employees in FPPS. You can find
            civil servants ssn's by looking in TRAC.

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-   Again, if you see civil servants on this report, you need to check
    to see if their SSN is correct. If not, you need to correct it on
    the screen in the screenshots below. If you have contractors on the
    report, decide if they still need access to the system. If so, they
    will appear each time you run this report.

-   If you run this report yourself, you will not find your name on the
    report.

-   There will always be Comp Center personnel listed in your SPO
    offices, and sometimes other offices. **[DO NOT DELETE
    THESE]{.underline}!** This is the only way we can support you with
    issues/problems. We will appear on the report because we are not
    officially assigned to your Center. These names are:

    -   Carolyn Plank

    -   Sheryl Gates

    -   Desiree Gaiser

    -   Teresa Wenger

    -   Angela Hickman

Once this report has been cleaned up, it shouldn't be this lengthy in
the future. It is imperative that you run this report on a regular basis
to maintain your user id's in case of an audit.

If you have any questions on how to check these folks, or correct a
user, please call me! Remember, this report has ssn and name on it, so
it must be kept under lock and key when not in use!

Thanks,

**Sheryl Gates**

IT Specialist

NASA-IEMP Competency Center

IS60/IEMP Business Process & Application

    Support Office

\(256\) 544-2438

 

 

This is the MAINTAIN USER view in the Security section of FPPS.
Double-click on employee's name to change data.

![](media/image1.png){width="10.484722222222222in"
height="7.863888888888889in"}

This is the screen where you change or enter the SSN.

![](media/image2.png){width="9.429166666666667in"
height="7.071527777777778in"}