![](media/image1.png){width="3.5in" height="3.5in"}

**U.S. DEPARTMENT OF EDUCATION**

**Education Data Exchange Network (EDEN)**

**N121 -- MEP Students Eligible 12 Month File Specifications**

**Version 3.0**

**(New for 2006-07)**

**SY 2006-07**

**July 2007**

This technical guide was produced under U.S. Department of Education
Contract No. GS00F0049M--ED05P01299 with Perot Systems Government
Services, Inc. Brandon Scott served as the contracting officer's
representative. No official endorsement by the U.S. Department of
Education of any product, commodity, service or enterprise mentioned in
this publication is intended or should be inferred.

**U.S. Department of Education**

Margaret Spellings

*Secretary*

**Office of Planning, Evaluation and Policy Development**

Doug Mesecar

*Acting Assistant Secretary*

![](media/image2.wmf){width="1.3854330708661418in"
height="0.20826771653543308in"}

July 2007

This technical guide is in the public domain. Authorization to reproduce
it in whole or in part is granted. While permission to reprint this
publication is not necessary, the citation should be: U.S. Department of
Education, Office of Planning, Evaluation and Policy Development, *N121
-- MEP Students Eligible -- 12 Month File Specifications*, Washington,
D.C., 2007.

This technical guide is also available on the Department's Web site at:
<http://www.ed.gov/edfacts/>.

On request, this publication is available in alternate formats, such as
Braille, large print, or computer diskette. For more information, please
contact the Department's Alternate Format Center at (202) 260--0852 or
(202) 260--0818.

[]{#__RefHeading___Toc172392670 .anchor}DOCUMENT CONTROL

DOCUMENT INFORMATION

  --------------- --------------------------------------------------------
  **Title:**      N121 -- MEP Students Eligible 12-Month File
                  Specifications

  **Revision:**   Version 3.0

  **Issue Date:** July 2007

  **Security      Unclassified -- For Official Use Only
  Level:**        

  **Filename:**   145886.doc
  --------------- --------------------------------------------------------

DOCUMENT HISTORY

  ----------- ------------- -----------------------------------------------
  **Version   **Date**      **Summary of Change**
  Number**                  

                            

                            
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RELEASE AUTHORIZATION

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  **Name**                **Signature / Date**

  Author                  

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  Release Authority       
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[]{#__RefHeading___Toc172392671 .anchor}PREFACE

This document provides technical instructions for building files that
can be submitted through the Education Data Exchange Network (EDEN).
This document is used in coordination with the ED*Facts* Workbook and
the EDEN Submission System User Guide.

EDEN is a centralized, coordinated repository of state reported, K
through 12, educational data residing at the U.S. Department of
Education. The EDEN Submission System is an electronic system that
facilitates the efficient and timely transmission of data from SEAs to
the U.S. Department of Education.

**Contents**

[**DOCUMENT CONTROL ii**](#__RefHeading___Toc172392670)

[PREFACE iii](#__RefHeading___Toc172392671)

[1.0 PURPOSE 1](#purpose)

[1.1 Changes from the SY 2005--06 File Specifications
1](#changes-from-the-sy-200506-file-specifications)

[1.2 Requirements for Submitting this Data Group
1](#requirements-for-submitting-this-data-group)

[2.0 FILE NAMING CONVENTION 2](#file-naming-convention)

[3.0 GUIDANCE FOR SUBMITTING THIS FILE
3](#guidance-for-submitting-this-file)

[3.1 Definitions 4](#definitions)

[3.2 Population Status 5](#population-status)

[4.0 SEA MEP STUDENTS Eligible 12-Month FILE
6](#sea-mep-students-eligible-12-month-file)

[4.1 Header Record Definition 6](#header-record-definition)

[4.2 Data Record Definition 7](#data-record-definition)

[4.3 SEA MEP Students Eligible 12-Month File Examples
11](#sea-mep-students-eligible-12-month-file-examples)

[4.3.1 Partial Record Sample for Fixed Format SEA MEP Students Eligible
12-Month File
11](#partial-record-sample-for-fixed-format-sea-mep-students-eligible-12-month-file)

[4.3.2 Partial Record Sample for Comma--Delimited File Format SEA MEP
Students Eligible 12-Month File
12](#partial-record-sample-for-commadelimited-file-format-sea-mep-students-eligible-12-month-file)

[4.3.3 Partial Record Sample for Tab--Delimited File Format SEA MEP
Students Eligible 12-Month File
13](#partial-record-sample-for-tabdelimited-file-format-sea-mep-students-eligible-12-month-file)

[5.0 LEA MEP STUDENTS Eligible 12-Month FILE
14](#lea-mep-students-eligible-12-month-file)

[5.1 Header Record Definition 14](#header-record-definition-1)

[5.2 Data Record Definition 15](#data-record-definition-1)

[5.3 LEA MEP Students Eligible 12-Month File Example
18](#lea-mep-students-eligible-12-month-file-example)

[5.3.1 Partial Record Sample for Fixed Format LEA MEP Students Eligible
12-Month File
18](#partial-record-sample-for-fixed-format-lea-mep-students-eligible-12-month-file)

[5.3.2 Partial Record Sample for Comma--Delimited File Format LEA MEP
Students Eligible 12-Month File
19](#partial-record-sample-for-commadelimited-file-format-lea-mep-students-eligible-12-month-file)

[5.3.3 Partial Record Sample for Tab--Delimited File Format LEA MEP
Students Eligible 12-Month File
20](#partial-record-sample-for-tabdelimited-file-format-lea-mep-students-eligible-12-month-file)

# PURPOSE

This document contains instructions for building fixed and delimited
files to submit ED*Facts* Data Group: MEP Students Eligible 12-Month
Table, ID# 634. The definition for this data group is in the row "Table
Name" in Table 4.2-1.

A separate document contains the XML file formats. General guidance for
constructing all EDEN file types may be found in the ED*Facts*
Workbook*.*

The data included in this file specification are currently collected in
the Consolidated State Performance Report (CSPR) and in the Migrant
Child Count Report under the ESEA, Title I, Part C.

## Changes from the SY 2005--06 File Specifications

N/A -- This file specification is new for SY 2006-07.

## Requirements for Submitting this Data Group

The data group is submitted at the following levels:

-   SEA

-   LEA -- for any LEA that has a federal migrant education program

Records for the LEAs need only include those grade levels offered at the
LEA. For example, if the highest grade at a LEA is 6^th^, the record for
that LEA does not need to include grades 7^th^ through 12^th^.

The following table indicates the valid combinations of categories and
the sub--totals and/or totals needed for this file. An "X" in the column
indicates that the column must be populated when reporting that
particular category. The total indicator must be either "Y" (Yes) or "N"
(No). If the record is for a detail count, specify an "N" (No). If the
record is for a subtotal or grand total, specify a "Y" (Yes).

**Table 1.2--1: MEP Students Eligible 12-Month** Tables, Required
Categories, and Applicable Totals

<table>
<colgroup>
<col style="width: 13%" />
<col style="width: 8%" />
<col style="width: 8%" />
<col style="width: 12%" />
<col style="width: 8%" />
<col style="width: 6%" />
<col style="width: 8%" />
<col style="width: 8%" />
<col style="width: 7%" />
<col style="width: 8%" />
<col style="width: 9%" />
</colgroup>
<thead>
<tr class="header">
<th><strong>Table Name</strong></th>
<th><p><strong>Age/</strong></p>
<p><strong>Grade (Migrant)</strong></p></th>
<th><strong>Race / Ethnicity</strong></th>
<th><strong>Sex (Membership)</strong></th>
<th><strong>Migrant Priority for Services Status</strong></th>
<th><strong>LEP Status (Both)</strong></th>
<th><strong>Disability Status (IDEA)</strong></th>
<th><strong>Mobility Status (Months)</strong></th>
<th><strong>Mobility Status (School Year)</strong></th>
<th><strong>Total Indicator</strong></th>
<th><strong>Comments</strong></th>
</tr>
</thead>
<tbody>
<tr class="odd">
<td><strong>MEPSTUDELIG</strong></td>
<td><strong>X</strong></td>
<td><strong>X</strong></td>
<td><strong>X</strong></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td><strong>N</strong></td>
<td></td>
</tr>
<tr class="even">
<td><strong>MEPSTUDELIG</strong></td>
<td><strong>X</strong></td>
<td></td>
<td></td>
<td><strong>X</strong></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td><strong>N</strong></td>
<td></td>
</tr>
<tr class="odd">
<td><strong>MEPSTUDELIG</strong></td>
<td><strong>X</strong></td>
<td></td>
<td></td>
<td></td>
<td><strong>X</strong></td>
<td></td>
<td></td>
<td></td>
<td><strong>N</strong></td>
<td></td>
</tr>
<tr class="even">
<td><strong>MEPSTUDELIG</strong></td>
<td><strong>X</strong></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td><strong>X</strong></td>
<td></td>
<td></td>
<td><strong>N</strong></td>
<td></td>
</tr>
<tr class="odd">
<td><strong>MEPSTUDELIG</strong></td>
<td><strong>X</strong></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td><strong>X</strong></td>
<td></td>
<td><strong>N</strong></td>
<td></td>
</tr>
<tr class="even">
<td><strong>MEPSTUDELIG</strong></td>
<td><strong>X</strong></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td><strong>X</strong></td>
<td><strong>N</strong></td>
<td></td>
</tr>
<tr class="odd">
<td><strong>MEPSTUDELIG</strong></td>
<td><strong>X</strong></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td><strong>Y</strong></td>
<td><strong>Subtotal</strong></td>
</tr>
</tbody>
</table>

# FILE NAMING CONVENTION

Being able to readily identify any particular file transmission is an
important consideration for users of the EDEN Data Submission System.
Being able to identify a particular file can greatly facilitate any
technical assistance that may be requested by the State. A maximum of 25
characters (including the file extension) is allowed for the file name.
The following is the naming convention for MEP Students Eligible
12-Month file submissions:

sslev**MEPSTUELG**vvvvvv.ext

Where:

> **ss** = Two--character USPS State Abbreviation for the submitting
> SEA.
>
> **lev** = Three--character abbreviation for the level submitted. Use:
>
> SEA for a State Education Agency MEP Students Eligible 12-Month
> submission
>
> LEA for a Local Education Agency MEP Students Eligible 12-Month
> submission
>
> **Filename** = **MEPSTUELG** (no more than nine digits)
>
> **vvvvvvv** = Up to seven--character alphanumeric string designated by
> the SEA to uniquely identify the individual submission (e.g., ver0001,
> v010803).
>
> **.ext** = Three--character file extension identifying the file format
> as follows:

.txt -- fixed format

.csv -- comma--delimited format

.tab -- tab--delimited format

# GUIDANCE FOR SUBMITTING THIS FILE

This file specification collects the count of **eligible** migrant
children who within three years of making a qualified move, resided in
your state for one of more days during the reporting period of September
1, 2006 through August 31, 2007.

There are several file specifications that collect data on migrant
education programs. Section 4.4 "Relationship among files" in the
ED*Facts* Workbook explains how these files relate to one another.

When counting eligible migrant children:

> Include

-   All eligible migrant children who may or may not have participated
    in MEP services

> Do [not]{.underline} include:

-   Children served by the MEP (under the continuation of services
    authority) after their period of eligibility has expired when other
    services are not available to meet their needs

-   Previously eligible secondary-school children who are receiving
    credit accrual services (under the continuation of services
    authority).

To provide the child counts, each SEA should have sufficient procedures
in place to ensure that it is counting only those children who are
eligible for the MEP. Such procedures are important to protecting the
integrity of the State\'s MEP because they permit the early discovery
and correction of eligibility problems and thus help to ensure that only
eligible migrant children are counted for funding purposes and are
served. If an SEA has reservations about the accuracy of its child
counts, it must inform the Department of its concerns and explain how
and when it will resolve them in its Consolidated State Performance
Report.

Reporting by age/grade - Report children in the highest age/grade that
they attained during the reporting period. For example, a child who
turns 3 during the reporting period would only be reported as "Age 3
through 5 (not Kindergarten)."

Reporting by race/ethnicity - For this data collection, the five
permitted values from Directive 15 are used for race/ethnicity.
"Multiracial" and race/ethnicities beyond the five in Directive 15 are
not included in the permitted values for race/ethnicity. If your state
uses values for race/ethnicity not included in Directive 15 and those
values can not be cross-walked to the five permitted values in Directive
15, then those students are not reported in the detailed records;
however, include those students in the subtotal.

Reporting by migrant priority for services -- Migratory children are
classified as having "priority for service" if they are failing, or most
at risk of failing to meet the State's challenging State academic
content standards and challenging State student academic achievement
standards, and their education has been interrupted during the regular
school year.

Reporting by LEP status -- Limited English Proficient Students are
defined in the definitions section below.

Reporting by disability status (IDEA) -- Children with Disabilities are
defined in the definitions section below.

Reporting by mobility status (months) -- Report children by when the
last qualifying move occurred. The months are calculated from the last
day of the reporting period, August 31.

Reporting by mobility status (SY) -- Report children by whether the any
qualifying move occurred during the regular school year within the
previous 36 months calculated from the last day of the reporting period,
August 31.

Reporting numbers - Fields that are defined as "Number" can contain
values with leading zeros or without leading zeros. Additionally, when
submitting fixed format files, "Number" fields can be either right or
left justified. This applies to the following fields:

-   "Total Records in File" in the Header

-   "File Record Number" in the Data Record

-   "Count" fields in the Data Record, i.e., Student Count

## Definitions

**Migratory Children** (also referred to as Children with Migrant
Status) -- Children who are, or whose parents or spouses are, migratory
agricultural workers, including migratory dairy workers, or migratory
fishers, and who, in the preceding 36 months, in order to accompany such
parents or spouses in order to obtain temporary or seasonal employment
in agricultural or fishing work (A) have moved from one LEA to another;
(B) in a State that is comprised of a single LEA, have moved from one
administrative area to another within such LEA; or (C) reside in an LEA
of more than 15,000 square miles and migrate a distance of 20 miles or
more to a temporary residence to engage in a fishing activity.

**Limited English Proficient Students (also known as English Language
Learners)** ―In coordination with the State's definition based on Title
9 of *ESEA*, students:

> (A) Who are aged 3 through 21;
>
> (B) Who are enrolled or preparing to enroll in an elementary school or
> a secondary school;
>
> \(C\) *(Who are i, ii, or iii)*
>
> \(i\) Who were not born in the United States or whose native languages
> are languages other than English;
>
> *(ii) (Who are I and II)*
>
> \(I\) Who are a Native American or Alaska Native, or a native resident
> of the outlying areas; and
>
> \(II\) Who come from an environment where languages other than English
> have a significant impact on their level of language proficiency; or
>
> \(iii\) Who are migratory, whose native language is a language other
> than English, and who come from an environment where languages other
> than English are dominant; and
>
> \(D\) Whose difficulties in speaking, reading, writing, or
> understanding the English language may be sufficient to deny the
> individuals *(who are denied i or ii or iii)*
>
> \(i\) the ability to meet the State's proficient level of achievement
> on State assessments described in Section 111(b)(3);
>
> \(ii\) the ability to successfully achieve in classrooms where the
> language of instruction is English; or
>
> \(iii\) the opportunity to participate fully in society.

**Children with Disabilities (*IDEA*)** (also referred to as Students
with Disabilities (*IDEA*))―Children having mental retardation, hearing
impairment including deafness, speech or language impairment, visual
impairment including blindness, serious emotional disturbance (hereafter
referred to as emotional disturbance), orthopedic impairment, autism,
traumatic brain injury, developmental delay, other health impairment,
specific learning disability, deaf-blindness, or multiple disabilities,
and who, by reason thereof, receive special education and related
services under *IDEA* according to an individualized education program
(IEP), individual family service plan (IFSP), or service plan.

## Population Status

The "Pop" column in the header and data records is coded as follows:

> M - Mandatory, this field must always be populated
>
> A - This field is populated in accordance with table 1.2-1
>
> O - Optional, data in this field is optional

# SEA MEP STUDENTS Eligible 12-Month FILE

This section describes the fixed file and delimited file specifications
used to transmit information pertaining to the SEA MEP Students Eligible
12-Month File. The file type is specified in the header record.

## Header Record Definition

The header record is required and is the first record in every file
submitted to the EDEN Submission System. The purpose of the header
record is to provide information as to the file type, number of Data
Records in the file, file name, file identifier, and file reporting
period.

Section 4.3 contains examples of the header record.

**Table 4.1--1: SEA MEP Students Eligible 12-Month** File Header Record

  -----------------------------------------------------------------------------------------------------
  **Data       **Start\     **Length**   **Type**   **Pop**   **Definition / Comments**   **Permitted
  Element      Position**                                                                 Values**
  Name**                                                                                  
  ------------ ------------ ------------ ---------- --------- --------------------------- -------------
  File Type    1            50           String     M         Identifies the type of file **SEA MEP
                                                              being submitted.            STUDENTS
                                                                                          ELIGIBLE**

  Total        51           10           Number     M         The total number of Data    
  Records in                                                  Records contained in the    
  File                                                        file. The header record is  
                                                              NOT included in this count. 

  File Name    61           25           String     M         File Name and extension are 
  (Including                                                  provided by the SEA. The    
  file                                                        file name should be the     
  extension)                                                  same as the external file   
                                                              name. (Please see *File     
                                                              Naming Convention* in       
                                                              Section 2.0 of this         
                                                              document.)                  

  File         86           32           String     M         Any combination of standard 
  Identifier                                                  characters to further       
                                                              identify the file as        
                                                              specified by the SEA, e.g., 
                                                              a date, person's name, and  
                                                              version number.             

  File         118          9            String     M         Enter the Academic School   
  Reporting                                                   Year for which data is      
  Period                                                      being reported. The         
                                                              required format for         
                                                              entering the File Reporting 
                                                              Period is \"CCYY--CCYY\" or 
                                                              \"CCYY CCYY\", where either 
                                                              a hyphen or a space must    
                                                              separate the beginning and  
                                                              ending years, e.g.,         
                                                              2006--2007 or 2006 2007.    

  Filler       127          269          String     M         Leave filler fields blank.  

  Carriage     396          1                       M                                     
  Return /                                                                                
  Line Feed                                                                               
  (CRLF)                                                                                  
  -----------------------------------------------------------------------------------------------------

## Data Record Definition

Data Records are required and immediately follow the header record in
every file submitted to the EDEN Submission System. Data Records provide
counts for the specified categories as well as sub--totals and grand
totals.

Section 4.3 contains examples of Data Records.

**Table 4.2--1: SEA MEP Students Eligible 12-Month** File Data Records

  --------------------------------------------------------------------------------------------------------
  **Data Element   **Start\     **Length**   **Type**   **Pop**   **Definition /       **Permitted
  Name**           Position**                                     Comments**           Values**
  ---------------- ------------ ------------ ---------- --------- -------------------- -------------------
  File Record      1            6            Number     M         A sequential number  
  Number                                                          assigned by the      
                                                                  State that is unique 
                                                                  to each row entry    
                                                                  within the file.     

  **ID 559\        7            2            String     M         The two--digit       For a list of valid
  **FIPS State                                                    Federal Information  FIPS State Codes,
  Code                                                            Processing Standards refer to the
                                                                  (FIPS) for the       ED*Facts* Workbook.
                                                                  state, District of   
                                                                  Columbia, and the    
                                                                  possessions and      
                                                                  freely associated    
                                                                  areas of the United  
                                                                  States (e.g., Puerto 
                                                                  Rico).               

  **ID 570\        9            2            String     M         A number used in     **01** = State
  **State Agency                                                  EDEN to uniquely     Education Agency
  Number                                                          identify state       
                                                                  agencies. This ID    
                                                                  cannot be updated    
                                                                  through this file.   

  Filler           11           14           String     M         Leave filler field    
                                                                  blank.               

  Filler           25           20           String     M         Leave filler field    
                                                                  blank.               

  Table Name       45           20           String     M         The cumulative       **MEPSTUDELIG**
                                                                  unduplicated (within 
                                                                  LEA, and state)      
                                                                  number of migrant    
                                                                  students, as defined 
                                                                  by 34 CFR 200.81,    
                                                                  eligible for the     
                                                                  Migrant Education    
                                                                  Program (MEP) at any 
                                                                  time during the      
                                                                  period September     
                                                                  1-August 31 of this  
                                                                  reporting year.      

  Age/Grade        65           15           String     M         The age group or     **0TO2** = Age 0 to
  (Migrant)                                                       grade level of       2\
                                                                  students receiving   **3TO5** = Age 3 to
                                                                  migrant education    5\
                                                                  services.            **KG** =
                                                                                       Kindergarten\
                                                                                       **01** = Grade 1\
                                                                                       **02** = Grade 2\
                                                                                       **03** = Grade 3\
                                                                                       **04** = Grade 4\
                                                                                       **05** = Grade 5\
                                                                                       **06** = Grade 6\
                                                                                       **07** = Grade 7\
                                                                                       **08** = Grade 8\
                                                                                       **09** = Grade 9\
                                                                                       **10** = Grade 10\
                                                                                       **11** = Grade 11\
                                                                                       **12** = Grade 12\
                                                                                       **OOS** = Out of
                                                                                       School\
                                                                                       **UG** = Ungraded

  Migrant Priority 80           15           String     A         An indication that   **PS** = Students
  for Services                                                    the students have    classified as
  Status                                                          been classified as a having \"Priority
                                                                  migrant student at   for Services\"\
                                                                  risk of failing to   **NPS** = Students
                                                                  meet the state       not classified as
                                                                  achievement          having \"Priority
                                                                  requirements, and    for Services\"\
                                                                  therefore have a     **MISSING\
                                                                  priority to receive  NOTCOLLECT** = Not
                                                                  services.            Collected

  Race/Ethnicity   95           15           String     A         The general racial   **AM** = American
                                                                  category that most   Indian or Alaskan
                                                                  clearly reflects the Native\
                                                                  individual\'s        **AS** = Asian or
                                                                  recognition of his   Pacific Islander\
                                                                  or her community or  **BL** = Black (not
                                                                  with which the       Hispanic)\
                                                                  individual most      **HI** = Hispanic\
                                                                  identifies.          **WH** = White (not
                                                                                       Hispanic)\
                                                                                       **MISSING\
                                                                                       NOTCOLLECT** = Not
                                                                                       Collected

  Sex (Membership) 110          15           String     A         The concept          **F** = Female**\
                                                                  describing the       M** = Male\
                                                                  biological traits    **MISSING\
                                                                  that distinguish the NOTCOLLECT** = Not
                                                                  males and females of Collected
                                                                  a species.           

  LEP Status       125          15           String     A         Students who have a  **LEP** = Limited
  (Both)                                                          home language other  English Proficient
                                                                  than English and who (LEP) Student\
                                                                  are so limited in    **NLEP** =
                                                                  their English        Non--Limited
                                                                  proficiency that     English Proficient
                                                                  they cannot          (Non--LEP) Student\
                                                                  participate          **MISSING\
                                                                  meaningfully in the  NOTCOLLECT** = Not
                                                                  school's regular     Collected
                                                                  instructional        
                                                                  program. The LEP     
                                                                  Status must be       
                                                                  determined by a      
                                                                  valid assessment of  
                                                                  the student's        
                                                                  English language     
                                                                  proficiency.         

  Disability       140          15           String     A         An indication of a   **WDIS** = Children
  Status (IDEA)                                                   child\'s             with one or more
                                                                  qualification for    disabilities
                                                                  special education,   (IDEA)\
                                                                  such as autism,      **WODIS** =
                                                                  deaf-blindness,      Children without
                                                                  developmental delay, disabilities\
                                                                  emotional            **MISSING\
                                                                  disturbance, hearing NOTCOLLECT** = Not
                                                                  impairment, mental   Collected
                                                                  retardation,         
                                                                  multiple             
                                                                  disabilities,        
                                                                  orthopedic           
                                                                  impairment, specific 
                                                                  learning disability, 
                                                                  speech or language   
                                                                  impairment,          
                                                                  traumatic brain      
                                                                  injury, visual       
                                                                  impairment and other 
                                                                  health impairment.   

  Mobility Status  155          15           String     A         An indication of the **LQM12** = Migrant
  (Months)                                                        month of the last    Children with a
                                                                  qualifying move of   Last Qualifying
                                                                  migrant students.    Move within 12
                                                                                       months (Counting
                                                                                       back from the Last
                                                                                       Day of the
                                                                                       Reporting Period)\
                                                                                       **LQM13TO24** =
                                                                                       Migrant Children
                                                                                       with a Last
                                                                                       Qualifying Move
                                                                                       within Previous
                                                                                       13-24 Months
                                                                                       (Counting back from
                                                                                       the Last Day of the
                                                                                       Reporting Period)\
                                                                                       **LQM25TO36** =
                                                                                       Migrant Children
                                                                                       with a Last
                                                                                       Qualifying Move
                                                                                       within Previous
                                                                                       25-36 Months
                                                                                       (Counting back from
                                                                                       the Last Day of the
                                                                                       Reporting Period)\
                                                                                       **MISSING**\
                                                                                       **NOTCOLLECT** =
                                                                                       Not Collected

  Mobility Status  170          15           String     A         Migrant Children     **QMRSY** = Migrant
  (School Year)                                                   with any Qualifying  Children with any
                                                                  Move within a        Qualifying Move
                                                                  Regular School Year  within a Regular
                                                                  (Count any           School Year (Count
                                                                  Qualifying Move      any Qualifying Move
                                                                  within the Previous  within the Previous
                                                                  36 Months)           36 Months)\
                                                                                       **MISSING**\
                                                                                       **NOTCOLLECT** =
                                                                                       Not Collected

  Total Indicator  185          1            String     M         An indicator that    **N** = specifies
                                                                  defines the count    detail level\
                                                                  level (i.e., detail  **Y** = specifies a
                                                                  level, subtotal      subtotal or grand
                                                                  level or grand total total level.
                                                                  level).              

  Explanation      186          200          String     O         Submitted files will 
                                                                  be processed through 
                                                                  various edit checks. 
                                                                  When unusual         
                                                                  conditions are       
                                                                  detected, warning    
                                                                  errors may be        
                                                                  issued, even though  
                                                                  the data may be      
                                                                  valid. When this     
                                                                  occurs, an           
                                                                  explanation          
                                                                  responding to the    
                                                                  warning may be       
                                                                  submitted with the   
                                                                  data, or after files 
                                                                  have been processed. 
                                                                  The U.S. Department  
                                                                  of Education will    
                                                                  verify explanations, 
                                                                  and after            
                                                                  verification, accept 
                                                                  the data.            

  Student Count    386          10           Number     M         If the count         
                                                                  provided is either a 
                                                                  subtotal or grand    
                                                                  total, it must be    
                                                                  equal to or greater  
                                                                  than the sum of its  
                                                                  parts.               

  Carriage Return  396          1                       M                              
  / Line Feed                                                                          
  (CRLF)                                                                               
  --------------------------------------------------------------------------------------------------------

## SEA MEP Students Eligible 12-Month File Examples

### Partial Record Sample for Fixed Format SEA MEP Students Eligible 12-Month File

The following text shows a portion of the header row and data rows. The
highlighted ruler line is provided to help the reader visually identify
the column placement of the data. The ruler line should not be included
in submitted files.

### Partial Record Sample for Comma--Delimited File Format SEA MEP Students Eligible 12-Month File

The following text shows a portion of the header row and data rows.[^1]

### Partial Record Sample for Tab--Delimited File Format SEA MEP Students Eligible 12-Month File

The following text shows a portion of the header row and data rows.[^2]

# LEA MEP STUDENTS Eligible 12-Month FILE 

This section describes the fixed file and delimited file specifications
used to transmit information pertaining to the LEA MEP Students Eligible
12-Month File. The file type is specified in the header record.

## Header Record Definition

The header record is required and is the first record in every file
submitted to the EDEN Submission System. The purpose of the header
record is to provide information as to the file type, number of Data
Records in the file, file name, file identifier, and file reporting
period.

See Section 5.3 for examples of the header record.

**Table 5.1--1: LEA MEP Students Eligible 12-Month** File Header Record

  -----------------------------------------------------------------------------------------------------
  **Data       **Start\     **Length**   **Type**   **Pop**   **Definition / Comments**   **Permitted
  Element      Position**                                                                 Values**
  Name**                                                                                  
  ------------ ------------ ------------ ---------- --------- --------------------------- -------------
  File Type    1            50           String     M         Identifies the type of file **LEA MEP
                                                              being submitted.            STUDENTS
                                                                                          ELIGIBLE**

  Total        51           10           Number     M         The total number of Data    
  Records in                                                  Records contained in the    
  File                                                        file. The header record is  
                                                              NOT included in this count. 

  File Name    61           25           String     M         File Name and extension are 
  (Including                                                  provided by the SEA. The    
  file                                                        file name should be the     
  extension)                                                  same as the external file   
                                                              name. (Please see *File     
                                                              Naming Convention* in       
                                                              Section 2.0 of this         
                                                              document.)                  

  File         86           32           String     M         Any combination of standard 
  Identifier                                                  characters to further       
                                                              identify the file as        
                                                              specified by the SEA, e.g., 
                                                              a date, person's name, and  
                                                              version number.             

  File         118          9            String     M         Enter the Academic School   
  Reporting                                                   Year for which data is      
  Period                                                      being reported. The         
                                                              required format for         
                                                              entering the File Reporting 
                                                              Period is \"CCYY--CCYY\" or 
                                                              \"CCYY CCYY\", where either 
                                                              a hyphen or a space must    
                                                              separate the beginning and  
                                                              ending years, e.g.,         
                                                              2006--2007 or 2006 2007.    

  Filler       127          269          String     M         Leave filler fields blank.  

  Carriage     396          1                       M                                     
  Return /                                                                                
  Line Feed                                                                               
  (CRLF)                                                                                  
  -----------------------------------------------------------------------------------------------------

## Data Record Definition

Data Records are required and immediately follow the header record in
every file submitted to the EDEN Submission System. Data Records provide
counts for the specified categories as well as sub--totals and grand
totals.

See Section 5.3 for examples of the Data Record.

**Table 5.2--1: LEA MEP Students Eligible 12-Month** File Data Records

+--------+----+----+----+---+-------------------------+---------------+
| **Data | ** | ** | ** | * | **Definition /          | **Permitted   |
| E      | St | Le | Ty | * | Comments**              | Values**      |
| lement | ar | ng | pe | P |                         |               |
| Name** | t\ | th | ** | o |                         |               |
|        | Po | ** |    | p |                         |               |
|        | si |    |    | * |                         |               |
|        | ti |    |    | * |                         |               |
|        | on |    |    |   |                         |               |
|        | ** |    |    |   |                         |               |
+========+====+====+====+===+=========================+===============+
| File   | 1  | 6  | Nu | M | A sequential number     |               |
| Record |    |    | mb |   | assigned by the State   |               |
| Number |    |    | er |   | that is unique to each  |               |
|        |    |    |    |   | row entry within the    |               |
|        |    |    |    |   | file.                   |               |
+--------+----+----+----+---+-------------------------+---------------+
| **ID   | 7  | 2  | St | M | The two--digit Federal  | For a list of |
| 559\   |    |    | ri |   | Information Processing  | valid FIPS    |
| **FIPS |    |    | ng |   | Standards (FIPS) for    | State Codes,  |
| State  |    |    |    |   | the state, District of  | refer to the  |
| Code   |    |    |    |   | Columbia, and the       | ED*Facts*     |
|        |    |    |    |   | possessions and freely  | Workbook.     |
|        |    |    |    |   | associated areas of the |               |
|        |    |    |    |   | United States (e.g.,    |               |
|        |    |    |    |   | Puerto Rico).           |               |
+--------+----+----+----+---+-------------------------+---------------+
| **ID   | 9  | 2  | St | M | A number used in EDEN   | **01** =      |
| 570\   |    |    | ri |   | to uniquely identify    | State         |
| *      |    |    | ng |   | state agencies. This ID | Education     |
| *State |    |    |    |   | cannot be updated       | Agency        |
| Agency |    |    |    |   | through this file.      |               |
| Number |    |    |    |   |                         |               |
+--------+----+----+----+---+-------------------------+---------------+
| **ID   | 11 | 14 | St | M | The identifier assigned |               |
| 4\     |    |    | ri |   | to a local education    |               |
| *      |    |    | ng |   | agency (LEA) by the     |               |
| *State |    |    |    |   | State Education Agency  |               |
| LEA    |    |    |    |   | (SEA). Also known as    |               |
| Iden   |    |    |    |   | State LEA ID. This ID   |               |
| tifier |    |    |    |   | is a required field.    |               |
|        |    |    |    |   | This data element       |               |
|        |    |    |    |   | cannot be updated       |               |
|        |    |    |    |   | through this file.      |               |
+--------+----+----+----+---+-------------------------+---------------+
| Filler | 25 | 20 | St | M | Leave filler field      |               |
|        |    |    | ri |   | blank.                  |               |
|        |    |    | ng |   |                         |               |
+--------+----+----+----+---+-------------------------+---------------+
| Table  | 45 | 20 | St | M | The cumulative          | **            |
| Name   |    |    | ri |   | unduplicated (within    | MEPSTUDELIG** |
|        |    |    | ng |   | LEA, and state) number  |               |
|        |    |    |    |   | of migrant students, as |               |
|        |    |    |    |   | defined by 34 CFR       |               |
|        |    |    |    |   | 200.81, eligible for    |               |
|        |    |    |    |   | the Migrant Education   |               |
|        |    |    |    |   | Program (MEP) at any    |               |
|        |    |    |    |   | time during the period  |               |
|        |    |    |    |   | September 1-August 31   |               |
|        |    |    |    |   | of this reporting year. |               |
+--------+----+----+----+---+-------------------------+---------------+
| Age    | 65 | 15 | St | M | The age group or grade  | **0TO2** =    |
| /Grade |    |    | ri |   | level of students       | Age 0 to 2\   |
| (Mi    |    |    | ng |   | receiving migrant       | **3TO5** =    |
| grant) |    |    |    |   | education services.     | Age 3 to 5\   |
|        |    |    |    |   |                         | **KG** =      |
|        |    |    |    |   |                         | Kindergarten\ |
|        |    |    |    |   |                         | **01** =      |
|        |    |    |    |   |                         | Grade 1\      |
|        |    |    |    |   |                         | **02** =      |
|        |    |    |    |   |                         | Grade 2\      |
|        |    |    |    |   |                         | **03** =      |
|        |    |    |    |   |                         | Grade 3\      |
|        |    |    |    |   |                         | **04** =      |
|        |    |    |    |   |                         | Grade 4\      |
|        |    |    |    |   |                         | **05** =      |
|        |    |    |    |   |                         | Grade 5\      |
|        |    |    |    |   |                         | **06** =      |
|        |    |    |    |   |                         | Grade 6\      |
|        |    |    |    |   |                         | **07** =      |
|        |    |    |    |   |                         | Grade 7\      |
|        |    |    |    |   |                         | **08** =      |
|        |    |    |    |   |                         | Grade 8\      |
|        |    |    |    |   |                         | **09** =      |
|        |    |    |    |   |                         | Grade 9\      |
|        |    |    |    |   |                         | **10** =      |
|        |    |    |    |   |                         | Grade 10\     |
|        |    |    |    |   |                         | **11** =      |
|        |    |    |    |   |                         | Grade 11\     |
|        |    |    |    |   |                         | **12** =      |
|        |    |    |    |   |                         | Grade 12\     |
|        |    |    |    |   |                         | **OOS** = Out |
|        |    |    |    |   |                         | of School\    |
|        |    |    |    |   |                         | **UG** =      |
|        |    |    |    |   |                         | Ungraded      |
+--------+----+----+----+---+-------------------------+---------------+
| M      | 80 | 15 | St | A | An indication that the  | **PS** =      |
| igrant |    |    | ri |   | students have been      | Student is    |
| Pr     |    |    | ng |   | classified as a migrant | classified as |
| iority |    |    |    |   | student at risk of      | having        |
| for    |    |    |    |   | failing to meet the     | \"Priority    |
| Se     |    |    |    |   | state achievement       | for           |
| rvices |    |    |    |   | requirements, and       | Services\"\   |
| Status |    |    |    |   | therefore have a        | **NPS** =     |
|        |    |    |    |   | priority to receive     | Student is    |
|        |    |    |    |   | services.               | not           |
|        |    |    |    |   |                         | classified as |
|        |    |    |    |   |                         | having        |
|        |    |    |    |   |                         | \"Priority    |
|        |    |    |    |   |                         | for           |
|        |    |    |    |   |                         | Services\"    |
|        |    |    |    |   |                         |               |
|        |    |    |    |   |                         | **MISSING\    |
|        |    |    |    |   |                         | NOTCOLLECT**  |
|        |    |    |    |   |                         | = Not         |
|        |    |    |    |   |                         | Collected     |
+--------+----+----+----+---+-------------------------+---------------+
| Ra     | 95 | 15 | St | A | The general racial      | **AM** =      |
| ce/Eth |    |    | ri |   | category that most      | American      |
| nicity |    |    | ng |   | clearly reflects the    | Indian or     |
|        |    |    |    |   | individual\'s           | Alaskan       |
|        |    |    |    |   | recognition of his or   | Native\       |
|        |    |    |    |   | her community or with   | **AS** =      |
|        |    |    |    |   | which the individual    | Asian or      |
|        |    |    |    |   | most identifies.        | Pacific       |
|        |    |    |    |   |                         | Islander\     |
|        |    |    |    |   |                         | **BL** =      |
|        |    |    |    |   |                         | Black (not    |
|        |    |    |    |   |                         | Hispanic)\    |
|        |    |    |    |   |                         | **HI** =      |
|        |    |    |    |   |                         | Hispanic\     |
|        |    |    |    |   |                         | **WH** =      |
|        |    |    |    |   |                         | White (not    |
|        |    |    |    |   |                         | Hispanic)\    |
|        |    |    |    |   |                         | **MISSING\    |
|        |    |    |    |   |                         | NOTCOLLECT**  |
|        |    |    |    |   |                         | = Not         |
|        |    |    |    |   |                         | Collected     |
+--------+----+----+----+---+-------------------------+---------------+
| Sex    | 1  | 15 | St | A | The concept describing  | **F** =       |
| (Membe | 10 |    | ri |   | the biological traits   | Female**\     |
| rship) |    |    | ng |   | that distinguish the    | M** = Male\   |
|        |    |    |    |   | males and females of a  | **MISSING\    |
|        |    |    |    |   | species.                | NOTCOLLECT**  |
|        |    |    |    |   |                         | = Not         |
|        |    |    |    |   |                         | Collected     |
+--------+----+----+----+---+-------------------------+---------------+
| LEP    | 1  | 15 | St | A | Students who have a     | **LEP** =     |
| Status | 25 |    | ri |   | home language other     | Limited       |
| (Both) |    |    | ng |   | than English and who    | English       |
|        |    |    |    |   | are so limited in their | Proficient    |
|        |    |    |    |   | English proficiency     | (LEP)         |
|        |    |    |    |   | that they cannot        | Student\      |
|        |    |    |    |   | participate             | **NLEP** =    |
|        |    |    |    |   | meaningfully in the     | Non--Limited  |
|        |    |    |    |   | school's regular        | English       |
|        |    |    |    |   | instructional program.  | Proficient    |
|        |    |    |    |   | The LEP Status must be  | (Non--LEP)    |
|        |    |    |    |   | determined by a valid   | Student\      |
|        |    |    |    |   | assessment of the       | **MISSING\    |
|        |    |    |    |   | student's English       | NOTCOLLECT**  |
|        |    |    |    |   | language proficiency.   | = Not         |
|        |    |    |    |   |                         | Collected     |
+--------+----+----+----+---+-------------------------+---------------+
| Disa   | 1  | 15 | St | A | An indication of a      | **WDIS** =    |
| bility | 40 |    | ri |   | child\'s qualification  | Children with |
| Status |    |    | ng |   | for special education,  | one or more   |
| (IDEA) |    |    |    |   | such as autism,         | disabilities  |
|        |    |    |    |   | deaf-blindness,         | (IDEA)\       |
|        |    |    |    |   | developmental delay,    | **WODIS** =   |
|        |    |    |    |   | emotional disturbance,  | Children      |
|        |    |    |    |   | hearing impairment,     | without       |
|        |    |    |    |   | mental retardation,     | disabilities\ |
|        |    |    |    |   | multiple disabilities,  | **MISSING\    |
|        |    |    |    |   | orthopedic impairment,  | NOTCOLLECT**  |
|        |    |    |    |   | specific learning       | = Not         |
|        |    |    |    |   | disability, speech or   | Collected     |
|        |    |    |    |   | language impairment,    |               |
|        |    |    |    |   | traumatic brain injury, |               |
|        |    |    |    |   | visual impairment and   |               |
|        |    |    |    |   | other health            |               |
|        |    |    |    |   | impairment.             |               |
+--------+----+----+----+---+-------------------------+---------------+
| Mo     | 1  | 15 | St | A | An indication of the    | **LQM12** =   |
| bility | 55 |    | ri |   | month of the last       | Migrant       |
| Status |    |    | ng |   | qualifying move of      | Children with |
| (M     |    |    |    |   | migrant students.       | a Last        |
| onths) |    |    |    |   |                         | Qualifying    |
|        |    |    |    |   |                         | Move within   |
|        |    |    |    |   |                         | 12 months     |
|        |    |    |    |   |                         | (Counting     |
|        |    |    |    |   |                         | back from the |
|        |    |    |    |   |                         | Last Day of   |
|        |    |    |    |   |                         | the Reporting |
|        |    |    |    |   |                         | Period)\      |
|        |    |    |    |   |                         | **LQM13TO24** |
|        |    |    |    |   |                         | = Migrant     |
|        |    |    |    |   |                         | Children with |
|        |    |    |    |   |                         | a Last        |
|        |    |    |    |   |                         | Qualifying    |
|        |    |    |    |   |                         | Move within   |
|        |    |    |    |   |                         | Previous      |
|        |    |    |    |   |                         | 13-24 Months  |
|        |    |    |    |   |                         | (Counting     |
|        |    |    |    |   |                         | back from the |
|        |    |    |    |   |                         | Last Day of   |
|        |    |    |    |   |                         | the Reporting |
|        |    |    |    |   |                         | Period)\      |
|        |    |    |    |   |                         | **LQM25TO36** |
|        |    |    |    |   |                         | = Migrant     |
|        |    |    |    |   |                         | Children with |
|        |    |    |    |   |                         | a Last        |
|        |    |    |    |   |                         | Qualifying    |
|        |    |    |    |   |                         | Move within   |
|        |    |    |    |   |                         | Previous      |
|        |    |    |    |   |                         | 25-36 Months  |
|        |    |    |    |   |                         | (Counting     |
|        |    |    |    |   |                         | back from the |
|        |    |    |    |   |                         | Last Day of   |
|        |    |    |    |   |                         | the Reporting |
|        |    |    |    |   |                         | Period)\      |
|        |    |    |    |   |                         | **MISSING**\  |
|        |    |    |    |   |                         | *             |
|        |    |    |    |   |                         | *NOTCOLLECT** |
|        |    |    |    |   |                         | = Not         |
|        |    |    |    |   |                         | Collected     |
+--------+----+----+----+---+-------------------------+---------------+
| Mo     | 1  | 15 | St | A | An indication of        | **QMRSY** =   |
| bility | 70 |    | ri |   | whether the last        | Migrant       |
| Status |    |    | ng |   | qualifying move of      | Children with |
| (      |    |    |    |   | migrant students was    | any           |
| School |    |    |    |   | during a regular school | Qualifying    |
| Year)  |    |    |    |   | year.                   | Move within a |
|        |    |    |    |   |                         | Regular       |
|        |    |    |    |   |                         | School Year   |
|        |    |    |    |   |                         | (Count any    |
|        |    |    |    |   |                         | Qualifying    |
|        |    |    |    |   |                         | Move within   |
|        |    |    |    |   |                         | the Previous  |
|        |    |    |    |   |                         | 36 Months)\   |
|        |    |    |    |   |                         | **MISSING**\  |
|        |    |    |    |   |                         | *             |
|        |    |    |    |   |                         | *NOTCOLLECT** |
|        |    |    |    |   |                         | = Not         |
|        |    |    |    |   |                         | Collected     |
+--------+----+----+----+---+-------------------------+---------------+
| Total  | 1  | 1  | St | M | An indicator that       | **N** =       |
| Ind    | 85 |    | ri |   | defines the count level | specifies     |
| icator |    |    | ng |   | (i.e., detail level,    | detail level\ |
|        |    |    |    |   | subtotal level or grand | **Y** =       |
|        |    |    |    |   | total level).           | specifies a   |
|        |    |    |    |   |                         | subtotal or   |
|        |    |    |    |   |                         | grand total   |
|        |    |    |    |   |                         | level.        |
+--------+----+----+----+---+-------------------------+---------------+
| Expla  | 1  | 2  | St | O | Submitted files will be |               |
| nation | 86 | 00 | ri |   | processed through       |               |
|        |    |    | ng |   | various edit checks.    |               |
|        |    |    |    |   | When unusual conditions |               |
|        |    |    |    |   | are detected, warning   |               |
|        |    |    |    |   | errors may be issued,   |               |
|        |    |    |    |   | even though the data    |               |
|        |    |    |    |   | may be valid. When this |               |
|        |    |    |    |   | occurs, an explanation  |               |
|        |    |    |    |   | responding to the       |               |
|        |    |    |    |   | warning may be          |               |
|        |    |    |    |   | submitted with the      |               |
|        |    |    |    |   | data, or after files    |               |
|        |    |    |    |   | have been processed.    |               |
|        |    |    |    |   | The U.S. Department of  |               |
|        |    |    |    |   | Education will verify   |               |
|        |    |    |    |   | explanations, and after |               |
|        |    |    |    |   | verification, accept    |               |
|        |    |    |    |   | the data.               |               |
+--------+----+----+----+---+-------------------------+---------------+
| S      | 3  | 10 | Nu | M | If the count provided   |               |
| tudent | 86 |    | mb |   | is either a subtotal or |               |
| Count  |    |    | er |   | grand total, it must be |               |
|        |    |    |    |   | equal to or greater     |               |
|        |    |    |    |   | than the sum of its     |               |
|        |    |    |    |   | parts.                  |               |
+--------+----+----+----+---+-------------------------+---------------+
| Ca     | 3  | 1  |    | M |                         |               |
| rriage | 96 |    |    |   |                         |               |
| Return |    |    |    |   |                         |               |
| / Line |    |    |    |   |                         |               |
| Feed   |    |    |    |   |                         |               |
| (CRLF) |    |    |    |   |                         |               |
+--------+----+----+----+---+-------------------------+---------------+

## LEA MEP Students Eligible 12-Month File Example 

### Partial Record Sample for Fixed Format LEA MEP Students Eligible 12-Month File

The following text shows a portion of the header row and data rows. The
highlighted ruler line is provided to help the reader visually identify
the column placement of the data. The ruler line should not be included
in submitted files.

### Partial Record Sample for Comma--Delimited File Format LEA MEP Students Eligible 12-Month File

The following text shows a portion of the header row and data rows.[^3]

### Partial Record Sample for Tab--Delimited File Format LEA MEP Students Eligible 12-Month File

The following text shows a portion of the header row and data rows.[^4]

![](media/image1.png){width="1.5in" height="1.5in"}

The Department of Education\'s mission is to promote student achievement
and preparation for global competitiveness by fostering educational
excellence and ensuring equal access.

www.ed.gov

[^1]: ^\*^ Using EXCEL will produce extraneous delimiters at the end of
    the header record. They will be disregarded during file processing
    and so will not generate a file format error.

[^2]: ^\*^ Using EXCEL will produce extraneous delimiters at the end of
    the header record. They will be disregarded during file processing
    and so will not generate a file format error.

[^3]: ^\*^ Using EXCEL will produce extraneous delimiters at the end of
    the header record. They will be disregarded during file processing
    and so will not generate a file format error.

[^4]: ^\*^ Using EXCEL will produce extraneous delimiters at the end of
    the header record. They will be disregarded during file processing
    and so will not generate a file format error.