**ORR Matching Grant**

**CY 2005 Program Guidelines**

**Table of Contents**

+-----+------------------------------------------------------+---------+
| **I | **Required Services that Agencies Must Provide       | **Pg.   |
| .** | In-house:**                                          | 3**     |
+-----+------------------------------------------------------+---------+
|     | 1.  Case Management                                  | Pg. 3   |
+-----+------------------------------------------------------+---------+
|     | 2.  Employment Services                              | Pg. 5   |
+-----+------------------------------------------------------+---------+
|     | 3.  Maintenance Assistance and Cash Allowance        | Pg. 7   |
+-----+------------------------------------------------------+---------+
|     | Administration                                       | Pg. 8   |
+-----+------------------------------------------------------+---------+
| *   | **Components for which Agencies may Arrange for      | **Pg.   |
| *II | Provision Outside of the Agency:**                   | 10**    |
| .** |                                                      |         |
+-----+------------------------------------------------------+---------+
|     | 4.  English Language Training (ELT)                  | Pg. 11  |
+-----+------------------------------------------------------+---------+
|     | 5.  Health and Medical Services                      | Pg. 12  |
+-----+------------------------------------------------------+---------+
|     | 6.  Employment Training or Recertification           | Pg. 13  |
+-----+------------------------------------------------------+---------+
|     | 7.  Social Adjustment Services                       | Pg. 13  |
+-----+------------------------------------------------------+---------+
|     | 8.  Support Services                                 | Pg. 13  |
+-----+------------------------------------------------------+---------+
| **  | **Coordination**                                     | **Pg.   |
| III |                                                      | 13**    |
| .** |                                                      |         |
+-----+------------------------------------------------------+---------+
| *   | **Policies Relating To Cost Allocation And Agency    | **Pg.   |
| *IV | Match**                                              | 13**    |
| .** |                                                      |         |
+-----+------------------------------------------------------+---------+

**ORR Matching Grant**

**CY 2005 Program Guidelines**

The purpose of the Matching Grant Program is to help eligible clients
attain self-sufficiency within 120 to 180 days after date of eligibility
for Matching Grant services, without accessing public cash assistance.
Competition is limited. Only agencies which have an ongoing relationship
with the refugees and/or Cuban and Haitian entrants that has been
established as a result of providing reception and placement services
under the terms of a Cooperative Agreement with the Department of State
or the Department of Homeland Security are eligible to apply.

The Matching Grant program's goal is to help refugees, certain
Amerasians, Cuban and Haitian entrants, asylees, and certified victims
of trafficking attain economic self-sufficiency within 120 to 180 days
after date of eligibility for the program without accessing public
assistance. Participating agencies agree to match the Office of Refugee
Resettlement (ORR) grant with cash and in-kind contributions of goods
and services from the community.

[Program Services]{.underline}

Services must be provided to the maximum extent feasible in a manner
that is culturally and linguistically compatible with a client's
language and cultural background. In particular, grantees must ensure
that language assistance is provided to Limited English Proficient
clients in accordance with Health and Human Services guidance. Services
listed under section I. below, must be provided in-house. Services under
section II. below, may be provided through coordinated efforts of
mainstream service providers.

The Matching Grant program core maintenance services, which are
provision of food, housing, cash allowance and transportation
assistance, must be provided by the grantee to eligible clients or
family units (cases) through funds authorized by the Matching Grant for
a minimum of 90 days from the date of enrollment, not to end prior to
the individual's 120^th^ day from date of eligibility, unless the client
voluntarily leaves the program or becomes economically self-sufficient,
as defined at 45 C.F.R. 400.2. Matching Grant core maintenance services
may continue for an additional 60 days as necessary as long as costs
charged for Federal reimbursement remain within allowable limits, as
specified below, and as long as the refugee is not enrolled in another
non-Matching Grant employment program and is not receiving public cash
assistance. In this context, "as necessary" means that the client or
family unit has not achieved economic self-sufficiency, as defined at 45
C.F.R. 400.2. Case management and employment services must continue
through the 180^th^ day from date of eligibility, unless the client
voluntarily leaves the program.

If a client accesses public assistance, the client is effectively
withdrawing from the Matching Grant program. All cash allowances,
services and in-kind contributions afforded by the Matching Grant
program should cease. For reporting purposes, the client has dropped out
of the program and accessed cash assistance. Clients accessing public
assistance should be referred to mainstream refugee programs.

# [[Required Services that Agencies Must Provide In-house:]{.underline}]{.smallcaps}

9.  Case Management

Objective: To ensure that services are provided in a planned, effective,
and timely manner to eligible clients; are appropriate to the needs of
the clients; and contribute to their early employment and
self-sufficiency. Case Management shall commence immediately upon
enrollment and continue through the 180^th^ day. Services should support
and strengthen clients' motivation and capacities to become
self-supporting. From the first client contact, agency interaction with
the client shall reinforce his/her motivation and ability to become
self-supporting.

[A case file shall be maintained which includes:]{.underline}

a.  Intake information (date of arrival, number and names of members of
    the case upon arrival; and, for those in the Matching Grant,
    documentation showing the individual is eligible for services (see
    45 CFR 400.43 and ORR State Letters #00-17, #00-22, #01-13 and
    #02-01 ), alien number, birth date, current address, health status,
    educational level, native language, literacy and English language
    level on arrival, prior work experience and skills, and social
    security number when obtained);

b.  Signed and dated Matching Grant enrollment form and letter of Client
    Rights and Responsibilities.

c.  A resettlement plan (steps and projected time frames to be taken by
    the client, his/her family, and the agency to work toward the
    earliest possible employment and self-sufficiency for the family
    including strategies to remove any barriers to self-sufficiency,
    amount of earnings necessary to be self-sufficient);

d.  Clear documentation of all services provided to clients based upon
    the needs and goals identified in the resettlement services plan. If
    a client is enrolled in a training program, the date, type, intended
    duration, expected outcomes, and provider of the training program
    also should be indicated in the case file;

e.  Documentation of regular contact with, and monitoring progress of,
    adult members of the case over time with summary notes regarding the
    purpose and outcomes of that contact, coupled with c. above;

f.  A statement regarding the status of the case at 120 and 180 days
    after date of eligibility, e.g., whether the employable refugees are
    employed, number of hours per week, at what wages, place(s) of
    employment, employer contact information, whether or not health
    benefits are available within 180 days of placement,
    self-sufficiency status due to earnings, referred to welfare, etc.
    This status statement should be located in a designated place in all
    case files, easily found, and not randomly stated within the case
    notes.

g.  Documentation of the provision of childcare and after school care,
    if needed.

h.  Proposed budget for the respective case with actual expenditures to
    date. All cash transactions are to be clearly documented and
    initialed by an adult member of the client family. Each file is to
    have a summary sheet of all cash and in-kind contributions allocable
    to the Matching Grant program.

i.  When maintenance support and/or services are extended beyond the
    minimum 120-day core maintenance period, files should note when the
    support and/or services are terminated

j.  Matching Grant file documentation must be separate from services
    provided to refugees through other programs and the cooperative
    agreement. Separation by sectioning Matching Grant from other
    services in combined files is acceptable.

    1.  Employment Services

Objective: To place employable clients as quickly as possible into
appropriate jobs which will enable the refugee household unit to become
self-sufficient within 120-180 days. Employment services are to be
provided to employable adult refugees starting upon enrollment in the
Matching Grant program and continuing as needed through the 180^th^ day.
Federal policy requires that, if necessary, clients accept "entry level"
employment (see 45 CFR 400.81(a) for criteria for appropriate
employment). Grantees shall communicate to employable clients who lack
English language competency that they must exert a good faith effort to
obtain employment while acquiring the competency in English to
facilitate self-sufficiency and retain employment. Agencies shall
continue to look for suitable work with clients through job upgrades
where appropriate.

A local Matching Grant agency may sanction a client who fails to comply
with an agreed-upon resettlement plan and/or agency directive involving
attendance at counseling, training sessions, or English classes or who
refuses to be interviewed for or accept an appropriate job offer. In
situations where sanctions are to be applied, procedures must be in
place to ensure that clients receive adequate written notice detailing
the reasons for the intended action and an opportunity for an adequate
hearing before termination of benefits. ([See]{.underline} [Goldberg v.
Kelly]{.underline}, 397 U.S. 254 (1970); [see, e.g.,]{.underline} 45
C.F.R. 400.54 and 400.82) Limited sanctions may be imposed in order to
attempt to gain compliance, through the reduction or withholding of
maintenance assistance or other services. If the client continues to
fail to comply, the agency, after due process, may fully sanction the
client from the Matching Grant Program. Such sanctioning may include the
cessation of maintenance assistance and all services charged to the
Matching Grant Program.

Grantees shall attempt to find employment for all employable members of
the family unit when requested and/or is necessary to have more than one
wage earner employed in order for the family to be economically
self-sufficient.

[Employment services to be provided are:]{.underline}

> a\. Job development: an ongoing process of networking with employers
> to develop prospective job openings for MG clients.

b.  Job counseling: ongoing interaction between the client and the
    person responsible for job development regarding questions and
    concerns that clients have about the world of work, job search, the
    need for early employment, job retention, and the consequences of
    refusing an appropriate offer of employment.

c.  Direct job placement assistance: assisting the client to identify
    and contact prospective places of employment, scheduling
    appointments for job interviews, preparing clients for interviews,
    and following up on results of interviews. Each locale must have a
    staff person who is responsible for providing or overseeing
    provision of these services to assist clients to become employed.
    This person may receive assistance from sponsors and volunteers in
    locating employment.

d.  Follow-up with employer and employed clients: Contacting the
    employer (if the agency or the agency's volunteer has found the job
    placement) and contacting the employed clients (regardless of
    whether the agency or the client has found the job placement) within
    two weeks after the client has started work to identify any
    adjustment problems and to assist in the resolution of those
    problems. Such follow-up activities must occur throughout the first
    180 days from date of eligibility. The responsibility for placement
    and follow-up of Matching Grant clients resides with the Matching
    Grant staff. Job developers funded by other sources may share
    information on job availability with Matching Grant staff and vice
    versa, but the actual conduct of the above services for Matching
    Grant clients must be done by the staff of the Matching Grant agency
    under the Matching Grant funding.

e.  Services that lead to job upgrades for clients with particular
    skills, vocations, or when necessary in order for the client family
    to achieve economic self-sufficiency.

f.  Subsidized employment may be used to gain entry into the job market;
    however employment outcomes are only counted when the subsidy ends
    and the client retains employment; the transition to a
    non-subsidized job must be completed by the 180^th^ day.

    1.  Maintenance Assistance and Cash Allowance

Objective: To provide support adequate to meet the subsistence needs of
the refugee and to preclude the need to access public cash assistance.
Maintenance assistance includes provision of food or food subsidies,
suitable housing, cash allowance and transportation assistance,
throughout the first 120 days from the client's date of eligibility.
Agencies may elect to provide maintenance assistance to clients, if
necessary for an additional 60 days, provided that the grantee's total
grant budget and the amount charged to the grant do not exceed the grant
award. "If necessary" means that the individual has not attained
economic self-sufficiency, as defined at 45 C.F.R. 400.2, and has not
left the program.

This assistance is available to enhance and extend, but not supplant nor
duplicate, assistance provided for under any Reception and Placement
Cooperative Agreement. Food, housing, essential furnishings, and
transportation to and from job interviews and job training is usually
provided through a Cooperative Agreement with non-Matching Grant funding
during the first thirty days of the refugees' stay in the United States.
In cases where such support is available, Matching Grant funds would not
be needed to provide these items or services during the first 30 days
and such costs should not be charged to the Matching Grant program. It
is expected that the two programs where they coexist, should provide, if
necessary, a minimum of four consecutive months of maintenance support
for the refugee case. "If necessary" means that the individual has not
attained self-sufficiency and has not left the Matching Grant program.
For Matching Grant clients that arrive without the benefit of R&P
services, i.e., certain Cuban/Haitian entrants, victims of severe forms
of trafficking and asylees, these services (such as referral to health
screening, enrollment of children in school, orientation, etc.) are to
be provided. All such services and in-kind contributions are allocable
to the Matching Grant program for these clients.

For clients who need housing as a part of maintenance, rent payments
shall continue at a minimum for the month following job placement up to
the 120^th^ day. Agencies may elect to provide housing assistance to
clients for an additional 60 days, if necessary, provided that the
grantee's total grant budget and the amount charged to the grant do not
exceed the grant award. Resettlement agencies are reminded to pay
particular attention to placing clients in housing that is near
employment and/or where public transportation to employment areas is
readily available.

Beginning upon enrollment and continuing until income from employment
shall render the case self-sufficient, agencies must provide a minimum
of \$200 cash allowance per month (\$50 per week), or the maximum amount
that will not affect Medicaid eligibility, to all adult clients, and
\$40 per month (\$10 per week) to each minor in the case. This minimum
cash allowance should be used by clients to buy personal items as
necessary and not for basic maintenance assistance. Local resettlement
agencies may provide some of the weekly allowance in the form of
vouchers if such form of payment is in the overall best interest of the
refugee and he/she concurs. Agencies may opt to withhold a portion of
the minor's allowance until the end of the MG service period to build up
a family's savings, provided that the monthly allowance is sufficient to
buy personal items as necessary, that such savings will not affect
Medicaid eligibility, and that client has fully complied to these terms
in writing. Agencies are not required to pay the \$50/week/adult and
\$10/week/minor from Matching Grant funds if enrolling refugees
concurrently during R&P period or Cubans/Haitian entrants receiving
services from the Department of Homeland Security Cuban/Haitian Program.
Cash allowances for these clients must begin upon conclusion of the R&P
or C/H 30-day period.

2.  Administration

Objective: To ensure planned, coordinated, timely, and appropriate
delivery of services and adherence to Federal regulations, policies, and
guidelines. Matching Grant grantees and their affiliates are responsible
for ensuring that administrative functions relating to reception and
placement activities (e.g., coordination of refugee arrivals into the
United States, placement, placement activities, and core services) are
allocated appropriately to available Cooperative Agreement grants.

[Grantee Administrators shall:]{.underline}

> a\. Plan and coordinate program services with other local service
> providers in the community. Local Matching Grant affiliates must
> notify all Matching Grant agencies in the community of enrollment of
> any Cuban and Haitian entrant, victim of severe forms of trafficking,
> or asylee that arrives without the benefit of a Reception and
> Placement grant to assure non-duplication of enrollment in the
> Matching Grant program.

b.  Provide technical assistance and training to local offices regarding
    the Matching Grant program's administrative, reporting, and other
    grant requirements.

c.  Monitor the performance of the grant and sub-grant activities and
    review each program function to assure that adequate progress is
    being made towards achieving programmatic goals and compliance with
    Federal grant regulations.

d.  Monitoring reports, including any corrective actions recommended and
    follow-up on those recommendations, shall be filed at the grantee's
    national office.

e.  Manage grant finances and account for funds according to Federal
    grant requirements.

f.  Submit timely programmatic and financial reports and the annual goal
    plan to ORR.

g.  Obtain prior approval from ORR before making any significant changes
    (defined as a 10 percent change, up or down) in the number of
    clients enrolled in the Matching Grant Program at any given site and
    before adding any new sites.

h.  Work with their local affiliates and offices to develop policies in
    the context of the Federal Food Stamp requirements to assure clients
    meet the eligibility requirements for the Food Stamp program. \[See
    ORR State Letter 97-28\]. ORR recognizes that weekly cash payments
    may make certain refugee cases ineligible for Food Stamps. Local
    resettlement agencies may provide some of the weekly allowance in
    the form of vouchers if such form of payment is in the overall best
    interest of the refugee and he/she concurs.

i.  Work with their local affiliates and offices to assure that weekly
    cash payments are made to the maximum extent possible without
    rendering the refugee ineligible for Medicaid. Local resettlement
    agencies may provide some of the weekly allowance in the form of
    vouchers if such form of payment is in the overall best interest of
    the refugee and he/she concurs.

j.  In situations where sanctions are to be applied, procedures must be
    in place to ensure that clients receive adequate written notice
    detailing the reasons for the intended action and an opportunity for
    an adequate hearing before termination of benefits (see Goldberg v.
    Kelly, 397 U.S. 254 (1970); see, e.g. , 45 CFR 400.54 and 400.82).

k.  Facilitate the transition to other ORR and mainstream programs at
    the end of the Matching Grant services.

# [[Components for Which Agencies May Arrange for Provision Outside of the Agency:]{.underline}]{.smallcaps}

Grantees shall provide the services listed below, as necessary, directly
through the Matching Grant Program or through referral to other
programs. Agencies are encouraged to develop special programs, which
take into account client characteristics and the agency's experience.

1.  English Language Training (ELT)

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a.  Provide or assist clients in enrolling in an English language
    training class, as needed, according to competency level and
    previous English language training identified in the resettlement
    plan. English language training must be concurrent with rather than
    sequential to employment services. English language training is to
    be provided without cost to the client.

b.  English language training classes shall be certified or be otherwise
    taught by trained ELT instructors.

c.  Classes shall be scheduled so as not to inhibit employment search
    and employment; i.e., evening classes are recommended where
    possible. Classes should be geared toward early employment and
    self-sufficiency to the extent possible.

d.  Agencies are required to document attendance and progress of the
    client when ELT is indicated as an essential part of the
    resettlement plan for employment.

e.  Grantees shall inform clients that non-participation without good
    cause in ELT, where ELT is indicated as essential in a resettlement
    plan for employment, may be considered grounds for sanctioning or
    termination of maintenance assistance.

f.  Grantees shall take reasonable measures to ensure that tutoring
    support services provided by volunteers are coordinated with the
    English Language Training curriculum and are provided in response to
    the needs indicated in the resettlement plan. Volunteers should be
    provided program orientation and ongoing guidance to assist in
    effective service delivery.

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2.  Health and Medical Services

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a.  Agencies shall assist clients in attaining access necessary health
    and medical services including health screenings. These costs are
    normally covered under Cooperative Agreements. For clients who do
    not receive such services under a Cooperative Agreement, these costs
    are allocable to the Matching Grant program.

b.  Agencies should enroll Matching Grant clients in Medicaid or Refugee
    Medical Assistance (RMA), and make every effort to ensure that the
    client's need for medical assistance does not result in receipt of
    public cash assistance.

c.  Also 45 CFR 400.104(a) states that "\[i\]f a refugee who is
    receiving medical assistance receives earnings from employment, the
    earnings shall not affect the refugee's continued medical assistance
    eligibility." Section 400.104(b) provides that "\[i\]f a refugee,
    who is receiving Medicaid and has been residing in the U.S. less
    than the time-eligibility period for refugee medical assistance,
    becomes ineligible for Medicaid because of earnings from employment,
    the refugee must be transferred to refugee medical assistance
    without an RMA eligibility determination." Section 400.104 (c)
    further provides that the refugee shall continue to receive medical
    assistance until he/she reaches the end of his or her
    time-eligibility period for refugee medical assistance. Finally,
    section 400.104(d) provides that "in cases where a refugee is
    covered by employer-provided health insurance, any payment of RMA
    for that individual must be reduced by the amount of the third party
    payment."

    1.  Employment Training or Recertification

> a\. Provide, or assist clients in enrolling in, short-term job
> training, customized skills training, or job recertification courses,
> if indicated in the resettlement plan. Such training is allowed if it
> is expected to lead to self-sufficiency within the first 120-180 days
> of eligibility.
>
> b\. Non-Matching Grant funded On-the-Job Training (OJT) may be used
> only when suitable employment is not obtainable without the OJT or for
> the purpose of job upgrading. Agencies are expected to find the
> placement and monitor the client's progress. Follow-up on placements
> continues to be the responsibility of the Matching Grant agency. Job
> placement is counted from the time the job is no longer subsidized.
>
> c\. Specialized or customized skill training is an allowable
> employment service activity where there is a short-term training
> program available for Matching Grant client with specific skills and
> for whom the training will lead to self-sufficiency for the case
> within the first 120-180 days from date of eligibility. Such costs as
> tuition, books and related support services are allowable and
> allocable to the Matching Grant program when not otherwise available
> under other programs. Subsidized employment may be used to gain entry
> into the job market; however employment outcomes are only counted when
> the subsidy ends and the client retains employment.

2.  Social Adjustment Services

> a\. Provide or assist clients in obtaining social adjustment services,
> such as counseling and interpretation services, when necessary.

3.  Support Services

> a\. Provide, or assist clients in obtaining childcare (day care and
> after school care), and address transportation problems that are
> barriers to self-sufficiency.

# [[Coordination]{.underline}]{.smallcaps}

The Matching Grant program is part of the overall resettlement program
in the State. Therefore, grantees shall require that local affiliates
which participate in the program inform the relevant State Refugee
Coordinator of the agency's participation in the Matching Grant Program.
The following written information must be provided to the State Refugee
Coordinator within 90 days following the grant and continuation award
date, with a copy sent to the Office of Refugee Resettlement as an
attachment to the first program progress report: a copy of the local
Matching Grant service plan that includes the number of refugees
expected to participate in the program during the grant period, the
services to be provided, and the name of the program contact person.
State Refugee Coordinators should be engaged in consultation with the
Matching Grant program on an on-going basis. This means participation by
all local affiliates in all State convened local task forces and
consultations to assure that there is an accurate assessment of needs
and services in the community.

Affiliates should also provide the State Refugee Coordinator with the
following information in order to have their State population estimate
adjusted to include those asylees whose asylum was granted within the 36
month period ending September 30: 1) alien number, 2) date of birth,
and, 3) the date asylum was granted.

Grantees shall require that local affiliates which participate in the
program coordinate, as appropriate, with local welfare offices. This
includes prompt response to welfare office questions concerning the
level and duration of assistance provided to each refugee.

# 

# [[Policies Relating To Cost Allocation And Agency Match]{.underline}]{.smallcaps}

Under the Matching Grant program, ORR awards \$2 for every \$1 raised by
the agency up to a maximum of \$2,000 in federal funds per client. Of
this match, Volags and local affiliates must provide at least 20 percent
of the match in cash; the balance may be cash, in-kind services, or
donated goods. Agencies may count in-kind contributions provided
directly to a particular Matching Grant client up to and including the
180^th^ day as long as that client remains in the program at the time of
the contribution.

[The following policies are applicable to allowable cost and required
agency match:]{.underline}

1.  All costs incurred and allocable and services provided in accordance
    with any Cooperative Agreement may not be charged to the Matching
    Grant program or counted as a matching contribution.

2.  All goods and services must be allowable, reasonable and allocable
    to the Matching Grant, whether paid for by Federal funds, by agency
    match or in-kind contributions. One guide agencies should use in
    considering in-kind contributions is whether such goods or services
    attributed to the match would have been purchased if they had not
    been contributed.

3.  Volunteer staff services may be computed using an average hourly
    rate for all non-professional support or a menu of volunteer rates.
    Check [www.independentsector.org](http://www.independentsector.org/)
    for applicable rates. These rates will then be proposed to the
    national agencies for review and included in the Matching Grant
    application. ORR may negotiate rates prior to issuing awards.

4.  Each agency/affiliate must have a standard way of tracking and
    documenting volunteer time. Documentation of volunteer time via
    email is acceptable as long as such reports are submitted in timely
    fashion and reviewed and approved by the case manager or other
    specified staff

5.  Contributions of goods and services are considered "cash" if the
    item was paid for. The flow of these donations does not necessarily
    have to go physically from the donor (i.e., agency) to the donee
    (i.e., client). If the voluntary agency, or the sponsor, pays for
    the item with non-federal funds and gives it directly to the client
    or the client benefits directly from it, it may be considered a cash
    donation.

6.  Goods and services must be directly related to the self-sufficiency
    plan of the case and be provided by the local affiliate or sponsor
    to the client. Incidental goods obtained by the client or activities
    not related to the Matching Grant program or the self-sufficiency
    plan (such as trips to the park, movies, etc.) are not allocable.

7.  When relatives of Matching Grant clients provide housing in their
    own residence during the match period, this housing cannot be
    counted as a matching expenditure. However, if the cost for a
    relative\'s residence (including utilities) increases as a direct
    result of housing Matching Grant clients, then only the amount of
    the increase may be counted as an in-kind match expenditure.
    Agencies are required to obtain appropriate documentation (i.e., an
    appropriately dated letter from a landlord documenting the increase
    and/or a history of utility bills) to verify that an increase in the
    cost for the relative\'s housing has taken place as a result of the
    addition of the Matching Grant client to the housing unit.

8.  If medical services are performed by private doctors and hospitals
    claiming reimbursement for such services under Medicaid or Refugee
    Medical Assistance, additional fees above the Medicaid reimbursement
    level may not be counted as a matching contribution.

9.  Staff costs for time spent on services (including the allocable
    portion of overhead and facilities costs) provided for under the
    Cooperative Agreement may not be charged to the Matching Grant
    Program. These costs include staff and volunteer time spent on
    housing-related matters, medical orientation and referral for
    initial health screening, assistance in obtaining a social security
    card, initial intake and development of a resettlement plan,
    greeting refugees at the airport, and household goods and furniture
    during the first month. It also includes casework staff costs
    associated with the requirements of the Cooperative Agreement. Where
    such services are provided to clients without benefit of the R&P
    services, such costs are allocable to the Matching Grant program.

10. Costs for refugee baggage transfers or shipments are not allowable
    under this grant.

11. Initial health screening referrals and orientation, as described in
    the Cooperative Agreement, are not considered a Matching Grant
    activity and thus expenses for such activities are not allowable.
    Such costs however, are allowable for certain Cuban and Haitian
    entrants, victims of severe forms of trafficking and asylees who do
    not receive such services under a Cooperative Agreement.

12. Community orientation, as described in the Cooperative Agreement,
    may not be considered social adjustment services, and is not an
    allowable activity under the Matching Grant program except for
    certain Cuban and Haitian entrants, victims of severe forms of
    trafficking and asylees who do not receive such services under a
    Cooperative Agreement.

13. Elementary, secondary and other school tuition for children is not
    considered within the scope of the Matching Grant Program and thus
    is not an allowable service under this section. However, childcare
    costs and day camps for children of newly employed parents or those
    in employment-related training are allowable where reasonable and
    necessary. These costs are allowable for up to 180 days after
    arrival or until the case accesses public cash assistance, whichever
    occurs first.

14. Due to the Matching Grant's unique statutory requirements, voluntary
    contributions are not considered program income. Any income directly
    generated by a Matching Grant-supported activity, however, is to be
    considered program income. Such program income may be used for
    allowable costs of the program to meet the Federal match
    requirements. Program income used as match should be reported on
    line 10. g of Standard Form 269. For example, if a video is produced
    using Matching Grant funds and copies are subsequently sold, any
    profit would be considered program income. (Note: Prior permission
    from ORR through either the application process or by special
    request would be needed to produce a video with Matching Grant
    funds.) Furthermore, if grantees require fees in exchange for the
    sponsorship of refugees who may be placed in the Matching Grant
    Program as a condition for the sponsoring of a particular
    individual, such funds are considered program income and must be
    reported.

15. Grantees must be able to provide at least 33 percent of the total
    approved cost of the project. The total approved cost of the project
    is the sum of the ACF share and the non-federal share. The
    non-Federal share may be met by cash or in-kind contributions,
    although applicants are encouraged to meet their match through cash
    contributions. Therefore, a project requesting \$200,000 in Federal
    funds must provide a match of at least \$100,000 (33 percent of
    total approved project costs \$300,000.) Grantees will be held
    accountable for commitments of non-Federal resources even if over
    the amount of the required match. Failure to provide the amount will
    result in disallowance of Federal Match.