**AMP Meeting Minutes**

**June 13-15, 2006**

[Attendees]{.underline}

BIA Peter Markey

BLM Nancy Adrain

BOR Karla Smiley

FWS Brigitte Meffert

GovWorks Bill Archambeault

MMS Mark Eckl

NBC Bill Archambeault

NPS Heidi Ernst

OSM Brian Luzik, Jackie Harris

USGS Scott Morton

DOI/PAM Dee Emmerich

OSDBU (not present)

1\. Review/changes to May minutes

> a\. Pat Corrigan will provide framework for new AMR process sometime
> in the future for next reporting cycle.
>
> b\. Purchase card limit for micro-purchases will be raised to \$3K.

2\. AMP Action Plan (Karla Smiley)

> Communications plan -- Still considered necessary to ensure the word
> is getting out and reinforced.

-   Acquisition workforce -- use DOI website

    -   Heidi -- get content of NPS professional development to Gayle to
        post on DOI website

    -   All -- get FAQ's to Gayle for posting

-   Bureau leadership -- keep this topic on MIT agenda

    -   ACTION: Dee - Who is DOI/PAM rep to MIT? If there is no
        permanent rep, can AMP get on their calendar?

3\. DOI initiatives (Dee Emmerich)

> a\. OIG now has procurement fraud expert on staff - Robert Knox. OIG
> wants to provide greater awareness of procurement fraud procedures.
> AMP will schedule him for a 2-hr presentation at August meeting.
>
> b\. FBMS clause project status -- Bureaus scrubbed clauses; team now
> comparing remaining clauses. DOI has provided proposed disposition.

-   Dee will retransmit the original request sent to Bureaus

-   Bureaus respond with our comments on their proposed disposition as
    soon as possible, but NLT July 14.

> c\. Restructuring DOI acquisition -- Debra wants to what our thoughts
> are on this question.

-   Dee handed out a previously completed Acquisitions Solution's report
    on DOI Acquisition

-   Our suggestion: workforce issues, internal controls issues,
    strategic sourcing issues, and service first issues all indicate we
    have to consider some type of restructuring/consolidation as a
    possibility.

-   DCMA is exploring this issue as well. ACTION: Dee will invite DCMA
    to the Aug AMP agenda to discuss their initiatives.

> d\. MSPB has issued a report on managing government technical experts
> to achieve positive contract outcomes. This report is available on the
> MSPB website ([www.mspb.gov](http://www.mspb.gov/))

4\. AMR requirements (Karla Smiley)

-   Karla provided a presentation on the current BOR process.

-   DOI's revised AMR process is planned to be in place by next FY.

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-   The four components will come from the GAO framework

-   The subcomponent disciplines will probably be financial assistance,
    contracts, simplified acquisition, purchase card

-   ACTION: Karla will provide BPCs with electronic copies of handbook,
    sample report, presentations

5\. Acquisition workforce (Jackie Harris) -- The group reviewed data
complied to date and discussed cleaning the data up for consistency and
accurate reporting. As such the following was decided upon and cleaned
up data will be due back to Jackie Harris by July 14th.

-   Should include all 1102, 1105 and warranted non-1102/1105

-   Should include contractors, but will be tracked on separate
    spreadsheet

-   Data needs to be refined

-   Data as summarized needs to be validated by bureau

-   Brigitte Meffert/FWS volunteered to help Jackie compile data

-   Review/standardize data as follows:

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-   Bureau: ok

-   Grade: number only (i.e. 7)

-   Series: GS (or WG or AD) \[space\] series \# (i.e. GS 1102)

-   Job title: use title per PD; only first letter is capitalized; no
    abbreviations; identify if contractor

-   Education level: leave as is, plus add option for "some"; high
    school info irrelevant; no "N/A\'s." If all you have is high school,
    leave it blank. If don't know, leave it blank.

-   24 hrs business: leave as is. "Y" or "N," not numbers

-   Grandfathering: "meets requirements or eligible for grandfathering"

-   Warrant level: use only 1, 2, 3 or 4, w/letter; no roman numerals
    (i.e. 1A)

-   Warrant threshold: drop RSS; open market only -- put threshold
    amount

-   Initial warrant: delete

-   Region/office: change to "city" and "state" (two letters only, all
    caps, i.e. WA)

-   Previous DAWIA cert: delete

-   Add column, DAWIA level: 1, 2, 3 or blank

-   Add column, DAWIA certification date: mo/da/yr

-   Retirement eligibility: year only

6\. Conversion of contract numbering for OSM and MMS -- OSM and MMS need
assistance in converting contract numbers from their current system to
IDEAS to prepare for transition to PRIZM. Mark Eckl will get a better
assessment of the extent of resources required and for how long. Options
are for the bureaus to detail existing resources to this effort, or DOI
will obtain a contractor to perform this service.

7\. Results of IACMC mtg of June 15, 2006 (Gayle)

-   There will be no survey for classes, location needs for FY07; it
    will be based on this year's data. In approx Oct will do survey for
    the 08 year.

-   Next year more training will be made available, including CON 120
    and CON 353. COR training will be offered throughout the year;
    program mgmt training will be offered in 3rd and 4^th^ quarter.

-   Earned value, property, small business and emergency contracting
    training will be offered.

-   Looks like free training will continue thru FY08.

-   On-line registration will become available, though applications must
    still go through the Bureau Training Coordinator

-   "Grandfathering" of the education requirement: If the individual
    left the 1102 series subsequent to Jan 1, 2000, grandfathering is
    lost. Must meet new standards.

-   Equivalent classes -- IACMC will only recognize DOD courses and
    DOD-recognized equivalencies and predecessors. DAU website will post
    all this information. "Fulfillment process" can be used in lieu of
    re-taking courses. Gayle will approach Debra Sonderman as to whether
    she wants to challenge this decision; bureaus should be prepared to
    quantify the magnitude of the impact of this decision on its
    acquisition workforce.

-   ACMIS - July 1, 2007 is requested target date for implementation.

8\. USGS scheduled the DAU CON 353 class for DOI for the week of Nov
6-18. Work needs to be done to bring this class to reality. There will
be a tuition cost and approximately 30 seats will be available. Susan
McCullough (USGS), Jim Godby (GovWorks), Gayle F (DOI), Nancy Adrain
(BLM), Jackie Harris (OSM) Brigitte Meffert (FWS) will work thru the
details of getting the class going. Attendance will be determined by
which Bureaus have a definite need first versus spreading equally across
Bureaus. GovWorks stated they would be able to fill any remaining open
seats if necessary.

9\. Gayle is working on the development of one consolidated document.
Anticipated contents of "Acquisition Workforce Bible" and who is working
on the topics is as follows:

-   **Qualification standards/waiver process (Gayle/HR)**

-   **COR (draft completed)**

-   **Warrants (current working group)**

-   **Certification (current working group)**

-   **Ordering Official (Scott Morton)**

-   ACMIS

-   **Internal Controls (Pat Corrigan)**

-   Program Mgmt

-   Contingency Contracting

-   A/E Contracting

-   Service First

-   IDPS

(**Bold print** = anticipate completion by close of FY08)

10\. Next AMP meetings:

-   July 12 conference call

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-   Status of CON 353

-   Warrant manual final discussions

-   Workforce planning update

-   Big-picture FAC-C issues; bureaus should consolidate any comments;
    utilize "track changes" to send comments

-   Week of August 7

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-   Meeting will be held at MMS in Herndon

-   Mon & Tues - Warrant/FAC-C workgroup meets Mon, Tues

-   Wed, Thurs, Fri - AMP meets

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-   Final FAC-C available

-   Draft on internal controls procedures available

-   Draft on ordering officials available

-   Presentations from OIG and DCMA

11\. Action items

-   **BLM**, Nancy Adrain \* CON 353 course

-   **BOR**, Karla Smiley \* Transmit AMR process handbook,

presentation and sample report to AMP

-   **FWS**, Brigitte Meffert \* CON 353 course

-   **GovWorks**, Bill Archambeault \* Let Jim Godby know about helping
    with

CON 353 course

-   **MMS**, Mark Eckle \* Get better assessment on extent of

resources required for contract numbering

conversion effort

\* Aug AMP meeting

-   **NPS**, Heidi Ernst \* Send content of NPS professional

development webpage to Gayle

-   **OSM**, Jackie Harris \* Retransmit acquisition workforce data

\* CON 353 course

-   **USGS**, Scott Morton \* Tell Susan McCullough about 53 course

\* Draft procedure for ordering officials

-   **All BPCs** \* Send professional development FAQ's

to Gayle

\* Respond on proposed disposition of

clauses to Dee Emmerich NLT July 14.

\* Send back revised acquisition workforce

data to Jackie Harris NLT July 14

-   **DOI**, Pat Corrigan \* Framework for new AMR process

\* Procedures for internal controls

-   **DOI**, Dee Emmerich \* Contact OIG & DCMA for August mtg

\* Determine DOI/PAM MIT rep or get

AMP on their calendar

\* Retransmit clause matrix project

-   **DOI**, Gayle Fischetti \* Ask Debra if she wants to challenge the

IACMC\'s decision recognizing only DOD

professional training

\* CON 353 course

\* Qualification standards/waiver process

12\. Significant dates

> July 12 Next AMP mtg (conference call)
>
> July 14 Updated acquisition workforce data due
>
> July 14 Comments on proposed clause disposition
>
> Aug 7 (week of) AMP mtg, MMS, Herndon