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  error correction system

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Toxicology Data Management System

  ----------------------------------- -----------------------------------
  **Document Number:**                LP-1011-2.0

  **Version:**                        2.0

  **Issued:**                         February 22, 2000

  **Reviewed & Approved by:**         Ginger Harrell, Program Director

  **Signature:**                      

  **Date:**                           

                                      
  ----------------------------------- -----------------------------------

Error Correction System

National Toxicology Program Support

Error Correction System

Prepared for: National Institute of Environmental Health Sciences

> Research Triangle Park, NC 27709

Contract no.: 273-95-I-0012

Prepared by: Technology Planning & Management Corporation

Imperial Center

Canterbury Hall, Suite 310

4815 Emperor Boulevard

Durham, NC 27703

[]{#__RefHeading___Toc476038162 .anchor}Revision Summary

  --------------- ------------------- --------------- --------------------
  **Date          **Document Number** **Revision      **Reason for
  Released**                          Level**         Revision**

  2/2000          LP-1011             2.0             

  12/94           LP-1011             1.1             Updated Screens

  10/94           LP-1011             1.0             New
  --------------- ------------------- --------------- --------------------

Table of Contents

Revision Summary [ii](#__RefHeading___Toc476038162)

Chapter 1 [1](#__RefHeading___Toc476038163)

Introduction [1](#__RefHeading___Toc476038164)

1.1 Description of the Error Correction System
[1](#description-of-the-error-correction-system)

Chapter 2 [2](#__RefHeading___Toc476038166)

Procedures for Processing an Error Correction Form
[2](#__RefHeading___Toc476038167)

2.1 Processing the Data Correction Form
[2](#processing-the-data-correction-form)

2.1.1 Error Correction Procedures Performed by the Liaison
[3](#error-correction-procedures-performed-by-the-liaison)

2.1.2 Returning Original Data Correction Forms to Lab
[4](#returning-original-data-correction-forms-to-lab)

2.4 Processing PEIS Error Corrections
[5](#processing-peis-error-corrections)

2.4.1 Procedures for Correcting the PEIS Data
[5](#procedures-for-correcting-the-peis-data)

2.4.2 Procedure for Returning Original Correction Form
[5](#procedure-for-returning-original-correction-form)

Chapter 3 [8](#__RefHeading___Toc476038174)

Procedures for Accessing the Error Correction System
[8](#__RefHeading___Toc476038175)

Figure 3-1, Correction Systems Menu Screen
[8](#__RefHeading___Toc476038176)

Chapter 4 [9](#__RefHeading___Toc476038177)

Using the Error Correction System [9](#__RefHeading___Toc476038178)

4.1 Error Correction Menu [9](#error-correction-menu)

Figure 4-1, Error Correction Menu Screen
[10](#__RefHeading___Toc476038180)

4.2 Completing the Selection Prompt and the Identification Screen
[10](#completing-the-selection-prompt-and-the-identification-screen)

Chapter 5 [13](#__RefHeading___Toc476038182)

Choosing a Segment from the In-life Information System (EIS)
[13](#__RefHeading___Toc476038183)

Figure 5-1, ? [13](#__RefHeading___Toc476038184)

Table 5-A, Key to EIS Segments [16](#__RefHeading___Toc476038185)

5.1 Any Animal [17](#any-animal)

Figure 5-2, Any Animal Screen [17](#__RefHeading___Toc476038187)

5.2 Animal Note [18](#animal-note)

Figure 5-3, Animal Note screen [18](#__RefHeading___Toc476038189)

5.3 Animal Observation [19](#animal-observation)

Figure 5-4, Animal Observation Screen [19](#__RefHeading___Toc476038191)

5.4 Animal Removal [20](#animal-removal)

Figure 5-5, Animal Removal Screen [20](#__RefHeading___Toc476038193)

5.5 Animal Transfer [22](#animal-transfer)

Figure 5-6, Animal Transfer Screen [22](#__RefHeading___Toc476038195)

5.6 Animal Weight [22](#animal-weight)

Figure 5-7, Animal Weight Screen [23](#__RefHeading___Toc476038197)

5.7 Cage Identification [23](#cage-identification)

Figure 5-8, Cage Identification Screen
[23](#__RefHeading___Toc476038199)

5.8 Cage Note [24](#cage-note)

Figure 5-9, Cage Note Screen [24](#__RefHeading___Toc476038201)

5.9 Bottle Weight [25](#bottle-weight)

Figure 5-10, Bottle Weight Screen [25](#__RefHeading___Toc476038203)

5.10 Feeder Weights [26](#feeder-weights)

Figure 5-11, Feeder Weights Screen [26](#__RefHeading___Toc476038205)

5.11 Treatment Group Note [27](#treatment-group-note)

Figure 5-12, Treatment Group Note [27](#__RefHeading___Toc476038207)

5.12 Test Note [28](#test-note)

Figure 5-12, Test Note Screen [28](#__RefHeading___Toc476038209)

Chapter 6 [29](#__RefHeading___Toc476038210)

Choosing a Segment from the Post Experiment Information System (PEIS)
[29](#__RefHeading___Toc476038211)

Figure 6-1, \_\_\_\_\_\_\_\_\_ [29](#__RefHeading___Toc476038212)

Table 6-A, Key to PEIS Segments [32](#__RefHeading___Toc476038213)

6.1 Histology [32](#histology)

Figure 6-2, Histology Screen [32](#__RefHeading___Toc476038215)

6.2 Any Micro Observation [33](#any-micro-observation)

Figure 6-3, Any Micro Observation Screen
[33](#__RefHeading___Toc476038217)

6.3 Micro Animal Notes [34](#micro-animal-notes)

Figure 6-4, Micro Animal Notes Screen [34](#__RefHeading___Toc476038219)

6.4 Organ Notes [35](#organ-notes)

Figure 6-5, Organ Notes Screen [35](#__RefHeading___Toc476038221)

6.5 Organ Status [36](#organ-status)

Figure 6-6, Organ Status Screen [36](#__RefHeading___Toc476038223)

6.6 Site Status [37](#site-status)

Figure 6-7, Micro Site Status Screen [37](#__RefHeading___Toc476038225)

6.7 Not Examined [38](#not-examined)

Figure 6-8, Animal Not Examined Microscopically Screen
[38](#__RefHeading___Toc476038227)

6.8 Uncertain Cause of Death [38](#uncertain-cause-of-death)

Figure 6-9, Error Correction Menu Screen
[38](#__RefHeading___Toc476038229)

Chapter 7 [40](#__RefHeading___Toc476038230)

List and Display Procedures [40](#__RefHeading___Toc476038231)

7.1 The LIST Option [40](#the-list-option)

Figure ? [41](#__RefHeading___Toc476038233)

7.2 The DISPLAY Option [41](#the-display-option)

Appendix A [1](#__RefHeading___Toc476038235)A

Description of Error Correction Form [1](#__RefHeading___Toc476038236)A

Appendix B [1](#__RefHeading___Toc476038237)B

Example of Completed Error Correction Memo
[1](#__RefHeading___Toc476038238)B

Appendix C [1](#__RefHeading___Toc476038239)C

ECS Error Messages [1](#__RefHeading___Toc476038240)C

[]{#__RefHeading___Toc476038164 .anchor}Introduction

This document provides liaison personnel with the information necessary
for using the TDMS Correction Systems.

The purpose of this document is to provide liaison personnel with a
reference guide for using the Error Correction System (ECS) on the
Toxicology Data Management System (TDMS).

This document offers procedures for accessing ECS and processing error
correction forms. The appendices offer examples of a *Data Correction
Form*, *Error Correction Memo* and *ECS Error Messages*.

Labs request correction to the Experiment Information System (EIS) data
by completing a *Data Correction Form* to submit to TDMS. See *Appendix
A* for an example of the *Data Correction Form*.

The *Error Correction Forms* are prepared at the lab by the data
administrator or a designate. Infrequently, error correctors are
authorized by the National Toxicology Program (NTP). Liaisons correct
the EIS or PEIS data using the Error Correction System (ECS). The
corrections are then verified by another liaison. The original
correction forms are returned to the lab or to the NTP archives.

# 1.1 Description of the Error Correction System

The *Error Correction System* (ECS) is an interactive system that
enables liaisons to display EIS and PEIS segments in the TDMS database.
ECS also enables liaisons to create transactions that modify, delete, or
add EIS and PEIS data.

Correction records are created and stored in the TD_TRANSACTION file for
inclusion in the nightly VALIDATE/UPDATE runstream.

[]{#__RefHeading___Toc476038167 .anchor}Procedures for Processing an
Error Correction Form

TDMS database error corrections require a cooperative effort between the
laboratory personnel and the liaison. This effort begins when laboratory
personnel complete the correction form. The laboratory sends the
completed form to their site liaison for processing.

NOTE

> The liaison referred to in these procedures is the liaison assigned to
> the lab submitting the corrections or the liaison assigned by the
> Liaison Supervisor to process the corrections.

# 2.1 Processing the Data Correction Form

The following procedures are performed by the liaison when processing
the *Data Correction Form* (see *Appendix A* for an example of a *Data
Correction Form*):

1.  Receive the error correction forms and date each form in the Date
    Rec'd field using red ink. The date applies to the day TPMC received
    the form.

2.  Check each form for an authorized signature, valid experiment/test,
    etc. Return incomplete forms to the laboratory with an explanatory
    note.

3.  Maintain running totals by experiment of the number of error
    corrections submitted each month. Submit the totals to the Liaison
    Supervisor in the monthly report.

4.  File the originals in a folder that is clearly marked *Data
    Correction FormsOriginals.*

    A folder should be set up for each lab the liaison supports. The
    folder should be easily identifiable and accessible to the Liaison
    Supervisor when the liaison is out of the office.

5.  Process the corrections using the following criteria:

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a)  Correct the changes to the data that affect PEIS reports within 24
    hours of receiving the forms.

    Corrections to delete/add any animal segments or to
    delete/add/modify removal data affect the PEIS reports. Removal data
    includes the removal date, days on the experiment, Carcass
    Identifier (CID), and the reason for removal.

    NOTE

    > Corrections to remove clinical observations do not affect PEIS
    > reports; therefore, corrections are processed according to the
    > guidelines listed below.

b)  Complete all other corrections, and verify the corrections within
    two weeks of receiving the forms. The forms are processed on a
    first-in/first-out basis. The amount of time needed to make
    corrections varies depending on the number of correction requests.

c)  Notify the Liaison Supervisor if the forms cannot be processed
    within the appropriate time frame.

## 2.1.1 Error Correction Procedures Performed by the Liaison

1.  Make copies of the forms, and file the originals in a folder marked
    *Data Correction FormsOriginals*. It is important to keep the
    original forms until all corrections are made and verified.

2.  Make the requested corrections, and complete the Date Corrected and
    Signature fields on the copies of the form.

3.  Order the appropriate reports to verify the corrections.

4.  Give copies of the correction forms and reports to another liaison
    for verification.

5.  The liaison will check each correction against the appropriate
    report to verify that the correction has been made.

6.  If a correction was not made or it was entered incorrectly, the
    liaison verifying the correction form will use a highlighting marker
    to draw a line through it. A copy of the form will be returned to
    the liaison that should have made the appropriate correction.

7.  Repeat steps 2 through 6 until all corrections that were highlighted
    on the form are verified.

8.  The liaison verifying the form should complete the Date Verified and
    Signature fields on the copy of the form and returns it to the
    liaison that made the error corrections.

## 2.1.2 Returning Original Data Correction Forms to Lab

To return original *Data Correction Forms* to the lab, follow these
steps:

1.  Match the verified copy to the original form.

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a)  If an original form does not have a verified copy, leave it in the
    *Data Correction Forms---Originals* folder. The corrections have not
    been made.

b)  If there is a copy with no original form, make a photocopy of it.
    Using the first copy as the original and the photocopy as the
    duplicate, follow step 8 (at the top of this page) in the previous
    section. The original form constitutes raw data for the study and
    should have an original signature on it.

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2.  If the copy has more than one date corrected, the latest date is the
    one recorded on the original.

3.  GLPs require the following when processing original data forms:

-   Original forms must be free of pencil, erasure, and white-out marks.

-   Liaisons should write their initials next to any comments or
    notations that they make.

-   Changes can be tracked and should not be obscured. If an error is
    made, the liaison should draw a single line through the incorrect
    information, and initial it.

4.  If any of the corrections may not be processed due to missing or
    inaccurate data, follow steps a and b (below) before returning the
    forms to the laboratory:

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a)  Enter a footnote on the form describing the reasons why the
    corrections were not processed. If a footnote is inadequate, write a
    memo to explain why the corrections cannot be processed.

b)  Do not date and sign the form.

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5.  When original forms are dated and signed, return the originals to
    the lab using the *Completed Error Corrections Memo* form in
    *Appendix B*.

6.  File the copies of the forms in the experiment file.

# 2.4 Processing PEIS Error Corrections

Use the following procedures to process a PEIS error correction request:

1.  The liaison receives a mail message or memorandum from a pathologist
    or toxicologist outlining the change or data error.

2.  The liaison fills out the *Data Correction Form* and sends it to the
    request originator for confirmation and an authorized signature.

3.  The signed error correction form is returned to the liaison. The
    original form is filed in the folder labeled *Data Correction
    FormsOriginals* until all corrections are completed and verified.

4.  A copy of the form is placed in the study file.

## 2.4.1 Procedures for Correcting the PEIS Data

Use the following steps to correct the PEIS data:

NOTE

> There are two types of PEIS data correctionsthose made directly on
> the Pathology multi-facility machine at TPMC and those done through
> ECS on the TDMS mainframe. The steps for correcting PEIS data below
> refer to Pathology multi-facility machine error corrections only.

1.  Use the instructions for correcting a segment in the *Post
    Experiment Information System* (PEIS) of ECS.

2.  Logon to ECS, and enter the data indicated on the *Data Correction
    Form* by using the following steps:

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a)  Logon to LDAS.

b)  Follow the instructions provided in the *Pathology Workstation
    User's Guide*.

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3.  Build a transaction file, and send it to HAZEL.

## 2.4.2 Procedure for Returning Original Correction Form

1.  After Receive and Update have run, order a PEISRPT14 to verify that
    the data is correct.

2.  Have a second liaison verify the changed data.

3.  Complete the Date Corrected and Signature fields of the *Data
    Correction Form*. Be sure to use black ink.

4.  The liaison that is verifying the changed data should sign and date
    the forms beneath the signature of the liaison that performed the
    changes. The original form and the copy should be signed.

5.  Send the PEISRPT14 and the original memo to the request originator
    to confirm the data.

6.  After confirmation is obtained, store the PEISRPT14 on ESS.

NOTE

> ESS has a one-version limit for each report. Before storing the report
> on ESS, ask the Database Administrator to increase the version limit
> so older copies of the report are not removed.

[]{#__RefHeading___Toc476038175 .anchor}Procedures for Accessing the
Error Correction System

Use the following procedure to access the Error Correction System:

1.  Logon to HAZEL.

2.  At the prompt, enter the following command to access the TDMS Main
    Menu system: \$@TDMS

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3.  When the *TDMS Main Menu* screen is displayed, select the 2
    Correction Systems option, and press the Enter key. The following
    *Correction Systems Menu* screen is displayed:

    **NEED SCREEN SHOT!**

[]{#__RefHeading___Toc476038176 .anchor}Figure 3-1, Correction Systems
Menu Screen

4.  To access the *Error Correction System* (ECS), select the 1 Error
    Correction System (ECS) option at the following prompt:

    Please enter the NUMBER of your choice \_

    The *Error Correction Menu* screen is displayed.

[]{#__RefHeading___Toc476038178 .anchor}Using the Error Correction
System

The Error Correction System is used to list, display, add, modify,
and/or delete experiment data.

Throughout the Error Correction System, several standards remain
constant:

-   The Gold/2 key combination always returns the system to the previous
    screen.

-   Use the up-arrow, down-arrow, left-arrow, right-arrow, TAB, and
    RETURN keys to move the cursor.

-   Data-entry error messages are found in the upper-left corner of the
    screen.

-   Messages indicating the success of an action are displayed at the
    bottom of the screen, in the line above the key-combination options.

-   The DATA DATE and DATA TIME fields are primary keys within ECS. If
    the DATA DATE or DATA TIME field is changed, ECS will generate a
    database DELETE transaction and then an ADD transaction.

-   If any data is entered into the CORRECTION NOTE field, the data
    remains on the display and becomes the text written to the
    TD-CORRECTION file. This applies to all transactions that are
    subsequently generated until the text is changed.

-   CORRECTION REASON is a required field on all correction screens.

# 4.1 Error Correction Menu

The *Error Correction Menu* screen is displayed when the 1 Error
Correction System (ECS) option is selected at the *Correction Systems
Main Menu* screen.

**SCREEN SHOT NEEDED!**

[]{#__RefHeading___Toc476038180 .anchor}Figure 4-1, Error Correction
Menu Screen

The *Error Correction Menu* screen can be divided into four areas:

-   Segment prompt

-   Identification area

-   Experiment Information System (EIS)

-   Post Experiment Information System (PEIS)

In each of the following sections, the *Error Correction Menu* screen is
shown with one of the areas of the menu highlighted. Following each menu
is a table containing the data entry fields associated with the
highlighted area. These tables provide the following information:

  -------------- --------------------------------------------------------
  FIELD          This column provides the name of the field.

  DATA TYPE      This column describes the form in which the data for the
                 field is entered numeric, alphabetic, or alphanumeric.

  DATA LENGTH    This column describes the maximum number of characters
                 that may be entered for the field.

  DESCRIPTION    This column describes the purpose of the field.
  -------------- --------------------------------------------------------

Use these field descriptions as a guideline when completing the required
data entry information on each screen.

NOTE

> The information that must be completed for each screen will depend on
> the lab's change request. It may not be necessary to complete each
> field of the screen.

# 4.2 Completing the Selection Prompt and the Identification Screen

The selection prompt is located at the top of the *Error Correction
Menu* screen, just below the menu title. The selection prompt allows the
liaison to choose the ECS segment that needs to be added, deleted, or
changed.

The identification section, located below the selection prompt, contains
six data-entry fields. See Figure 4-1.

+-----------------------------------+-----------------------------------+
| -   AGENCY                        | -   OPERATOR ID                   |
+-----------------------------------+-----------------------------------+
| -   EXPERIMENT                    | -   DATA DATE                     |
+-----------------------------------+-----------------------------------+
| -   TEST                          | -   DATA TIME                     |
+-----------------------------------+-----------------------------------+

The identification section must be completed each time a segment for
error correction is accessed.

Use the following steps to complete the segment prompt and
identification section:

1.  The segment prompt allows segment selection from the *Experiment
    Information* (EIS) area or the *Post Experiment Information* (PEIS)
    area.

    Enter the letter of any segment, such as the letter **A,** for Any
    Animal or the letters **FF,** for Site Status, at the following
    prompt:

    ENTER THE LETTER(S) FOR YOUR SELECTION ==\> \_\_

2.  Tab down to the EXPERIMENT field in the identification section. If a
    two character selection code was entered, the cursor will move
    automatically to the EXPERIMENT field.

3.  Complete the fields of the identification section.

    The following table lists the fields associated with the
    identification section, describes the data type and length of each
    field, and provides a description of each field's function:

  ------------- -------------- ---------- -------------------------------
  **Field**     **Data Type**  **Data     **Description**
                               Length**   

  AGENCY        numeric        2          This field identifies the
                                          agency\-- NTP=05.

  EXPERIMENT    numeric        5          This field identifies the
                                          experiment number

  TEST          numeric        2          The test number field
                                          identifies the species and/or
                                          study phase

  OPERATOR ID   numeric        5          The operator identification
                                          number from the ECS form

  DATA DATE     numeric        6          The date of data collection in
                                          MMDDYY format specified on the
                                          *Data Correction Form* is
                                          provided in this field.

  DATA TIME     numeric        6          This field provides the time of
                                          data collection in HHMMSS
                                          format specified on the Data
                                          Correction Form.
  ------------- -------------- ---------- -------------------------------

4.  Once the fields of the identification section have been completed,
    the cursor will automatically move to the CAGE ID field.

> If an EIS segment was selected, refer to the Chapter 5, *Choosing a
> Segment from the EIS Information Selection,* for information on
> completing the EIS data entry fields.
>
> If a PEIS segment was selected, refer to the Chapter 6, *Choosing a
> Segment from the Post Experiment Information System (PEIS),* for
> information on completing the PEIS data entry fields.

[]{#__RefHeading___Toc476038183 .anchor}Choosing a Segment from the
In-life Information System (EIS)

The EIS area contains three data entry fields (Cage ID, Animal ID, and
Treatment Group) and the list of available EIS segments.

The EIS area is located below the identification section.

**SCREEN SHOT HERE?**

[]{#__RefHeading___Toc476038184 .anchor}Figure 5-1, ?

Use the following steps to choose an EIS segment:

1.  Complete the steps in the Section 4.2, *Completing the Selection
    Prompt and the Identification Section*, in Chapter 4.

2.  Once the segment prompt and the identification section have been
    completed, tab down to the Cage ID field of the EIS section.

3.  Complete the data entry fields of the EIS section.

    The table on the next page lists the three data entry fields
    associated with the EIS area, describes the data type and length for
    each field, and gives a description of each field's function:

+------------+---------+--------+-------------------------------------+
| **Field**  | **Data  | **Data | **Description**                     |
|            | Type**  | Le     |                                     |
|            |         | ngth** |                                     |
+------------+---------+--------+-------------------------------------+
| CAGE ID    | numeric | 4      | The Cage ID that uniquely           |
|            |         |        | identifies the cage is entered into |
|            |         |        | this field. Enter the CAGE ID when  |
|            |         |        | you access any EIS segment.         |
+------------+---------+--------+-------------------------------------+
| ANIMAL ID  | numeric | 5      | The animal ID that identifies the   |
|            |         |        | animal within the cage is listed in |
|            |         |        | this field. Enter the ANIMAL ID if  |
|            |         |        | you are correcting one of the       |
|            |         |        | following segments:                 |
|            |         |        |                                     |
|            |         |        | ANY ANIMAL                          |
|            |         |        |                                     |
|            |         |        | ANIMAL MISIDENTIFICATION            |
|            |         |        |                                     |
|            |         |        | ANIMAL NOTE                         |
|            |         |        |                                     |
|            |         |        | ANIMAL OBSERVATION                  |
|            |         |        |                                     |
|            |         |        | ANIMAL REMOVAL                      |
|            |         |        |                                     |
|            |         |        | ANIMAL TRANSFER                     |
|            |         |        |                                     |
|            |         |        | ANIMAL WEIGHT                       |
+------------+---------+--------+-------------------------------------+
| TREATMENT  | numeric | 3      | The treatment group ID that         |
| GROUP      |         |        | identifies the treatment/dosage the |
|            |         |        | animal is receiving is listed in    |
|            |         |        | this field.                         |
+------------+---------+--------+-------------------------------------+

4.  Press the appropriate command key combination from the following
    table to process the information that was entered.

  ------------------ -------------- ---------------------------------------
  **Key              **Function**   **Description**
  Combination**                     

  Gold/2             EXIT           Gold/2 terminates the session and
                                    returns to the *Error Correction Menu*
                                    screen.

  Gold/4             ADD            Gold/4 adds data to the TDMS database:
                                    displays a blank segment for data
                                    entry.

  Gold/5             CHANGE         Gold/5 modifies data in the TDMS
                                    database: displays the segment to be
                                    modified.

  Gold/6             DELETE         Gold/6 deletes data from the TDMS
                                    database: displays the segment to be
                                    deleted.

  Gold/7             LIST           Gold/7 displays a list of the requested
                                    segments in chronological order.

  Gold/8             DISPLAY        Gold/8 displays the requested segment.
  ------------------ -------------- ---------------------------------------

5.  Once the appropriate key combination has been selected, the
    requested segment screen is displayed.

NOTE

> The following sections of this document describe each of the EIS error
> correction screens. For information on each field of the selected
> segment, refer to the section associated with the segment being
> corrected.

6.  Check the data on the *Data Correction Form* to ensure that the
    correct segment was chosen.

7.  If the correct segment was not chosen, press Gold/2 (CANCEL), and
    repeat steps 1 through 7.

8.  Once the correct segment has been selected, follow steps a - d:

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a)  If the ADD function is selected, enter the data given on the *Data
    Correction Form*.

    If the CHANGE function is selected, modify the fields that are
    listed on the data correction form.

    If the DELETE function is selected, verify the segment and the
    reason for correction.

    If the LIST or DISPLAY functions are selected, refer to the section
    *List and Display Procedures*.

b)  Be sure to enter the correction reason for any ADD, CHANGE, or
    DELETE. The correction reason is provided on the *Data Correction
    Form*.

c)  When data entry is complete, or the segment that was selected to
    delete has been verified, press Gold/4 (ACCEPT).

    To cancel the request, press Gold/2 (CANCEL).

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d)  The system accepts the request and returns to the *Error Correction
    Menu* screen. The status of the request is displayed.

> If Gold/2 was selected, the system exits from the segment screen,
> returns to the *Error Correction Menu* screen, and displays the
> following message:
>
> xxxxx REQUEST CANCELED FROM CALLED MODULE
>
> xxxxx is the canceled request: LIST, DISPLAY, ADD, DELETE, or CHANGE.

NOTE

> When you change the date or time of a segment, you may receive the
> following message: delete req successfully completed. This informs you
> that the old date or time has been deleted, and the new date or time
> has been added. Therefore, you may receive this message even though
> you did not make a DELETE transaction.

10. If another ADD, CHANGE, or DELETE transaction must be made, repeat
    steps 1 through 9.

11. If there is not another transaction to make, exit from the *Error
    Correction Menu* screen by pressing Gold/2.

12. At the correction *Systems Main Menu* screen, exit from TDMS by
    choosing the 5 Terminate TDMS selection.

  -------------------------------------------------- --------------------
  **Key to EIS Segments**                            

  **Title**                                          **Page**

  Any Animal                                         20

  Animal Note                                        23

  Animal Observation                                 25

  Animal Removal                                     28

  Animal Transfer                                    31

  Animal Weight                                      33

  Cage Identification                                35

  Cage Note                                          37

  Bottle Weight                                      39

  Feeder Weight                                      41

  Treatment Group Note                               43

  Test Note                                          45
  -------------------------------------------------- --------------------

[]{#__RefHeading___Toc476038185 .anchor}Table 5-A, Key to EIS Segments

# 5.1 Any Animal

The Any Animal segment is created when a study is initialized and the
animals are loaded into their cages. This segment must be present for
EIS mainframe reports to be generated.

Occasionally, an animal is loaded with an incorrect animal number. In
this case, an error correction will be performed. Additions or deletions
to this segment are not common because animals are loaded to a study
only once.

NOTE

> Changes cannot be made to this segment; the segment must be deleted
> and re-added.

The *Any Animal* screen is displayed when segment A) ANY ANIMAL is
chosen at the *Error Correction Menu* screen. See Figure 5-2 below:

**SCREEN SHOT NEEDED!**

[]{#__RefHeading___Toc476038187 .anchor}Figure 5-2, Any Animal Screen

The following table lists the fields associated with the *Any Animal*
screen, describes the data type and length, and gives a description of
each field's function:

  ---------------- -------------- ------------- -----------------------------
  **Field**        **Data Type**  **Data        **Description**
                                  Length**      

  DATA DATE        numeric        6             Date of data collection in
                                                MMDDYY format

  DATA TIME        numeric        6             Time of data collection in
                                                HHMMSS format

  ENTRY OPERATOR   numeric        5             The operator ID number of
  NUMBER                                        person collecting data

  ANIMAL NUMBER    numeric        5             The number assigned to the
                                                animal at initialization

  ANIMAL ID        alphanumeric   1             Code indicating whether the
                                                animal is identified by
                                                number, or by ear clip code
                                                within cage. Valid entries
                                                are A or B; however, this
                                                field is always A.

  SEX              alphanumeric   1             Letter indicating the sex of
                                                the animal

  SPECIES          numeric        5             Species code from PAS

  STRAIN           numeric        5             Strain code from PAS

  SUBSTRAIN        numeric        5             Substrain code from PAS

  ANIMAL CLASS     numeric        5             Animal class code from PAS

  CORRECTION       alphanumeric   2             Correction reason
  REASON                                        abbreviation (see Appendix A)

  CORRECTION NOTE  alphanumeric   79            Free-text explanation for the
                                                correction
  ---------------- -------------- ------------- -----------------------------

# 5.2 Animal Note

The Animal Note segment allows the technician to record critical
comments or observations on an animal that cannot be recorded any other
way. The *Animal Note* screen is displayed when segment B) ANIMAL NOTE
is chosen at the *Error Correction Menu* screen. See Figure 5-3 below.

**SCREEN SHOT NEEDED!**

[]{#__RefHeading___Toc476038189 .anchor}Figure 5-3, Animal Note screen

The following table lists the fields associated with the *Animal Note*
screen, describes the data type and length, and gives a description of
each field's function:

  ---------------- -------------- ------------- ----------------------------
  **Field**        **Data Type**  **Data        **Description**
                                  Length**      

  DATA DATE        numeric        6             Date of data collection in
                                                MMDDYY format

  DATA TIME        numeric        6             Time of data collection in
                                                HHMMSS format

  ENTRY OPERATOR   numeric        5             The operator identification
  NUMBER                                        number of person collecting
                                                data

  NOTE TEXT        alphanumeric   80            Free-text comment about the
                                                animal

  CORRECTION CODE  alphanumeric   2             Correction reason
                                                abbreviation (see Appendix
                                                A)

  CORRECTION NOTE  alphanumeric   79            Free-text explanation for
                                                the correction
  ---------------- -------------- ------------- ----------------------------

# 5.3 Animal Observation

The Animal Observation segment contains clinical observations made on an
animal, the site of the observation, and the qualifiers associated with
the observation, when applicable. If site and qualifiers are added, they
are entered in the field directly below the observation. The *Animal
Observation* screen is displayed when C) ANIMAL OBSERVATION is chosen at
the *Error Correction Menu* screen. See Figure 5-4 below.

**SCREEN SHOT NEEDED!**

[]{#__RefHeading___Toc476038191 .anchor}Figure 5-4, Animal Observation
Screen

The following table lists the fields associated with the *Animal
Observation* screen, describes the data type and length, and gives a
description of each field's function:

  ---------------- -------------- -------------- ----------------------------
  **Data Field**   **Data Type**  **Data         **Description**
                                  Length**       

  DATA DATE        numeric        6              Date of data collection in
                                                 MMDDYY format

  DATA TIME        numeric        6              Time of data collection in
                                                 HHMMSS format

  ENTRY OPERATOR   numeric        5              The operator identification
  NUMBER                                         number of the person
                                                 collecting the data

  OBSERVATION      numeric        5              TDMS code for clinical
                                                 observations (from TDMS
                                                 tables)

  SITE             numeric        5              Code from TDMS tables for
                                                 site where the observation
                                                 occurred.

  QUAL-1           numeric        5              Code from TDMS tables for
                                                 the qualifier associated
                                                 with the observation

  QUAL-2           numeric        5              Code from TDMS tables for
                                                 the qualifier associated
                                                 with the observation

  CORRECTION       alphanumeric   2              Correction reason
  REASON                                         abbreviation (see *Appendix
                                                 A*)

  CORRECTION NOTE  alphanumeric   79             Free-text explanation for
                                                 the correction
  ---------------- -------------- -------------- ----------------------------

# 5.4 Animal Removal

The Animal Removal segment contains the date the animal was removed from
the study, the removal reason, the number of days on the experiment, the
weight of the animal at removal, and any clinical observations collected
at the time of removal.

This segment must be present for the mainframe PEIS reports to contain
the correct pathology data for an animal. All fields in this segment can
be changed except the CID and DAYS ON EXPERIMENT.

NOTE

> To change the CID, the segment must be deleted and re-added*.*

The *Animal Removal* screen is displayed when segment D) ANIMAL REMOVAL
is chosen at the *Error Correction Menu* screen. Following is an example
of the *Animal Removal* screen.

**SCREEN SHOT NEEDED!**

[]{#__RefHeading___Toc476038193 .anchor}Figure 5-5, Animal Removal
Screen

The following table lists the fields associated with the *Animal
Removal* screen, describes the data type and length, and gives a
description of each field's function.

  ------------------- -------------- ---------- -------------------------------
  **Data Field**      **Data Type**  **Data     **Description**
                                     Length**   

  DATA DATE           numeric        6          Date of data collection in
                                                MMDDYY format

  DATA TIME           numeric        6          Time of data collection in
                                                HHMMSS format

  ENTRY OPERATOR      numeric        5          The operator identification
  NUMBER                                        number of the person collecting
                                                the data

  ANIMAL WEIGHT       numeric        10         Weight (in decigrams) of the
                                                animal at removal time

  REASON FOR REMOVAL  numeric        5          Code from TDMS tables for
                                                removal reason

  WEIGHT STATUS       numeric        5          An option weight status can be
                                                entered in addition to an
                                                animal's weight

  DAYS ON EXPERIMENT  numeric        5          The number of days the animal
                                                was on the experiment, from
                                                start date to data date, is
                                                automatically calculated and
                                                inserted into this field. Data
                                                entry is not allowed in this
                                                field.

  CARCASS NUMBER      numeric        5          Number assigned to the animal
                                                when it was removed from the
                                                cage (must be unique within
                                                study)

  OBSERVATIONS        numeric        5          Code from TDMS tables for
                                                clinical observations

  SITES               numeric        5          Code from TDMS tables for site
                                                where the observation occurred.

  Part 1 of 2                                   

  **Data Field**      **Data Type**  **Data     **Description**
                                     Length**   

  QUAL-1              numeric        5          Code from TDMS tables for the
                                                qualifier associated with the
                                                observation

  QUAL-2              numeric        5          Code from TDMS tables for the
                                                qualifier associated with the
                                                observation

  CORRECTION REASON   alphanumeric   2          Correction reason abbreviation
                                                (see *Appendix A*)

  CORRECTION NOTE     alphanumeric   79         Free-text explanation for the
                                                correction

  Part 2 of 2                                   
  ------------------- -------------- ---------- -------------------------------

# 5.5 Animal Transfer

The Animal Transfer segment is created when an animal is transferred
from one cage to another. The segment contains the cage number for the
cage where the animal was transferred.

The *Animal Transfer* screen is displayed when segment E) ANIMAL
TRANSFER is chosen at the *Error Correction Menu* screen. See Figure
5-6.

**SCREEN SHOT NEEDED!**

[]{#__RefHeading___Toc476038195 .anchor}Figure 5-6, Animal Transfer
Screen

The following table lists the fields associated with the Animal Transfer
screen, describes the data type and length, and gives a description of
each field's function:

  --------------------- -------------- ---------- ----------------------------
  **Data Field**        **Data Type**  **Data     **Description**
                                       Length**   

  ENTRY OPERATOR NUMBER numeric        5          The operator identification
                                                  number of person collecting
                                                  data

  CAGE TRANSFERRED TO   numeric        4          Identifying code for the
                                                  hospital cage to which the
                                                  animal was transferred

  DATE OF TRANSFER      numeric        6          Date animal was transferred
                                                  in MMDDYY format

  TIME OF TRANSFER      numeric        6          Time animal was transferred
                                                  in HHMMSS format

  CORRECTION REASON     alphanumeric   2          Correction reason
                                                  abbreviation (see *Appendix
                                                  A*)

  CORRECTION NOTE       alphanumeric   79         Free-text explanation for
                                                  the correction
  --------------------- -------------- ---------- ----------------------------

# 5.6 Animal Weight

The Animal Weight segment contains the body weight (in decigrams) of an
animal. The *Animal Weight* screen is displayed when segment F) ANIMAL
WEIGHT is chosen at the *Error Correction Menu* screen. See Figure 5-7.

**SCREEN SHOT NEEDED!**

[]{#__RefHeading___Toc476038197 .anchor}Figure 5-7, Animal Weight Screen

The following table lists the fields associated with the Animal Weight
screen, describes the data type and length, and gives a description of
each field's function:

  ------------------- -------------- ---------- ------------------------------
  **Data Field**      **Data Type**  **Data     **Description**
                                     Length**   

  DATA DATE           Numeric        6          Date of data collection in
                                                MMDDYY format

  DATA TIME           Numeric        6          Time of data collection in
                                                HHMMSS format

  ENTRY OPERATOR      Numeric        5          The operator identification
  NUMBER                                        number of the person
                                                collecting data

  WEIGHT STATUS       Numeric        5          An optional weight status can
                                                be entered in addition to an
                                                animal's weight

  CORRECTION REASON   Alphanumeric   2          Correction reason abbreviation
                                                (see *Appendix A*)

  CORRECTION NOTE     Alphanumeric   79         Free-text explanation for the
                                                correction
  ------------------- -------------- ---------- ------------------------------

# 5.7 Cage Identification

The Cage Identification segment is created when a study is initialized
and the animals are loaded into their cages. This segment must be
present for generation of the EIS mainframe reports.

Occasionally, a cage will be initialized with the wrong treatment group
number or the wrong start date. In this case, an error correction will
be performed. Additions or deletions to this segment are not common
because the study is initialized only once.

The *Cage Identification* screen is displayed when segment G) CAGE
IDENTIFICATION is chosen at the *Error Correction Menu* screen. See
Figure 5-8.

**SCREEN SHOT NEEDED!**

[]{#__RefHeading___Toc476038199 .anchor}Figure 5-8, Cage Identification
Screen

The following table lists the fields associated with the *Cage
Identification* screen, describes the data type and length, and gives a
description of each field's function:

  ------------------- -------------- ---------- ----------------------------
  **Data Field**      **Data Type**  **Data     **Description**
                                     Length**   

  DATA DATE           numeric        6          Date of data collection in
                                                MMDDYY format

  DATA TIME           numeric        6          Time of data collection in
                                                HHMMSS format

  ENTRY OPERATOR      numeric        5          The operator identification
  NUMBER                                        number of the person
                                                collecting data

  TREATMENT NUMBER    numeric        3          The number of the treatment
                                                group to which this cage was
                                                assigned

  CONTROL TREATMENT   alphanumeric   1          Role of treatment group

  AREA NUMBER         numeric        5          Number within the facility
                                                that identifies the room
                                                where the cage is located

  CORRECTION REASON   alphanumeric   2          Correction reason
                                                abbreviation (see *Appendix
                                                A*)

  CORRECTION NOTE     alphanumeric   79         Free-text explanation for
                                                the correction
  ------------------- -------------- ---------- ----------------------------

# 5.8 Cage Note

The Cage Note segment contains any comments pertaining to the cage, such
as spilled food or water. The *Cage Note* screen is displayed when
segment H) CAGE NOTE is chosen at the *Error Correction Menu* screen.
See Figure 5-9.

**SCREEN SHOT NEEDED!**

[]{#__RefHeading___Toc476038201 .anchor}Figure 5-9, Cage Note Screen

The following table lists the fields associated with the *Cage Note*
screen, describes the data type and length, and gives a description of
each field's function.

  ----------------- -------------- ---------- --------------------------------
  **Data Field**    **Data Type**  **Data     **Description**
                                   Length**   

  DATA DATE         numeric        6          Date of data collection in
                                              MMDDYY format

  DATA TIME         numeric        6          Time of data collection in
                                              HHMMSS format

  ENTRY OPERATOR    numeric        5          The operator identification
  NUMBER                                      number of the person collecting
                                              data

  NOTE TEXT         alphanumeric   80         A free text note concerning the
                                              treatment group

  CORRECTION REASON alphanumeric   2          Reason for the correction from
                                              the Correction Reasons table.

  CORRECTION NOTE   alphanumeric   79         A free-text explanation for the
                                              correction.
  ----------------- -------------- ---------- --------------------------------

# 5.9 Bottle Weight

The Bottle Weight segment contains the weight of the used water bottle
as it is removed from the cage and the weight of the full water bottle
as it is placed in the cage. These weights are used to calculate the
water consumption.

The *Bottle Weight* screen is displayed when segment I) BOTTLE WEIGHT is
chosen at the *Error Correction Menu* screen. See Figure 5-10.

**SCREEN SHOT NEEDED!**

[]{#__RefHeading___Toc476038203 .anchor}Figure 5-10, Bottle Weight
Screen

The following table lists the fields associated with the Bottle Weight
screen, describes the data type and length, and gives a description of
each field's function:

  ------------------- -------------- ---------- ------------------------------
  **Data Field**      **Data Type**  **Data     **Description**
                                     Length**   

  DATA DATE           numeric        6          Date of data collection in
                                                MMDDYY format

  DATA TIME           numeric        6          Time of data collection in
                                                HHMMSS format

  ENTRY OPERATOR      numeric        5          The operator identification
  NUMBER                                        number of the person
                                                collecting data

  USED BOTTLE STATUS  numeric        5          A used bottle status of
                                                spilled, empty, not spilled,
                                                or contaminated can be entered
                                                instead of a used bottle
                                                weight.

  BOTTLE WEIGHT       numeric        10         The weight (in decigrams) of
  (USED/FULL)                                   the used or full bottle at the
                                                time it was added to or
                                                removed from the cage.

  CORRECTION REASON   alphanumeric   2          Correction reason abbreviation
                                                (see Appendix A)

  CORRECTION NOTE     alphanumeric   79         A free-text explanation for
                                                the correction.
  ------------------- -------------- ---------- ------------------------------

# 5.10 Feeder Weights

The Feeder Weight segment contains the weight of the old feeder as it is
removed from the cage and the weight of the new feeder as it is placed
in the cage. These weights are used to calculate the food consumption.

The *Feeder Weights* screen is displayed when the segment J) FEEDER
WEIGHT is chosen at the *Error Correction Menu* screen. See Figure 5-11.

**SCREEN SHOT NEEDED!**

[]{#__RefHeading___Toc476038205 .anchor}Figure 5-11, Feeder Weights
Screen

The following table lists the fields associated with the Feeder Weights
screen, describes the data type and length, and gives a description of
each field's function:

  ------------------- -------------- ---------- ------------------------------
  **Data Field**      **Data Type**  **Data     **Description**
                                     Length**   

  DATA DATE           numeric        6          Date of data collection in
                                                MMDDYY format

  DATA TIME           numeric        6          Time of data collection in
                                                HHMMSS format

  ENTRY OPERATOR      numeric        5          The operator identification
  NUMBER                                        number of person collecting
                                                data

  USED FEEDER STATUS  numeric        5          A Used Feeder Status of
                                                spilled, empty, not spilled,
                                                or contaminated can be entered
                                                instead of a used feeder
                                                weight.

  FEEDER WEIGHT       numeric        10         The weight (in decigrams) of
  (USED/FULL)                                   the used or full feeder at the
                                                time it was added to or
                                                removed from the cage

  CORRECTION REASON   alphanumeric   2          Correction reason abbreviation
                                                (see Appendix A)

  CORRECTION NOTE     alphanumeric   79         A free-text explanation for
                                                the correction.
  ------------------- -------------- ---------- ------------------------------

# 5.11 Treatment Group Note

The *Treatment Group Note* contains the Treatment Note text for a
specific treatment group.

The *Treatment Group Note* screen is displayed when segment K) TREATMENT
GROUP NOTE is chosen at the *Error Correction Menu* screen. See Figure
5-12.

**SCREEN SHOT NEEDED!**

[]{#__RefHeading___Toc476038207 .anchor}Figure 5-12, Treatment Group
Note

The following table lists the fields associated with the *Treatment
Group Note* screen, describes the data type and length, and gives a
description of each field's function.

  ------------------- -------------- ---------- -------------------------------
  **Data Field**      **Data Type**  **Data     **Description**
                                     Length**   

  DATA DATE           numeric        6          Date of data collection in
                                                MMDDYY format

  DATA TIME           numeric        6          Time of data collection in
                                                HHMMSS format

  ENTRY OPERATOR      numeric        5          The operator identification
  NUMBER                                        number of the person collecting
                                                data

  TREATMENT GROUP     numeric        3          The number of the treatment
                                                group to which the note refers

  NOTE TEXT           alphanumeric   160        A free-text note concerning the
                                                treatment group

  CORRECTION REASON   alphanumeric   2          Reason for the correction from
                                                the Correction Reasons table

  CORRECTION NOTE     alphanumeric   79         A free-text explanation for the
                                                correction
  ------------------- -------------- ---------- -------------------------------

# 5.12 Test Note

The Test Note segment contains the Test Note text for the test. The
*Test Note* screen is displayed when segment L) TEST NOTE is chosen at
the *Error Correction Menu* screen. See Figure 5-12.

**SCREEN SHOT NEEDED!**

[]{#__RefHeading___Toc476038209 .anchor}Figure 5-12, Test Note Screen

The following table lists the fields associated with the *Test Note*
screen, describes the data type and length, and gives a description of
each field's function.

  ------------------- -------------- ---------- ------------------------------
  **Data Field**      **Data Type**  **Data     **Description**
                                     Length**   

  DATA DATE           numeric        6          Date of data collection in
                                                MMDDYY format

  DATA TIME           numeric        6          Time of data collection in
                                                HHMMSS format

  ENTRY OPERATOR      numeric        5          The operator identification
  NUMBER                                        number of person collecting
                                                data

  NOTE TEXT           alphanumeric   160        A free-text note concerning
                                                the treatment group

  CORRECTION REASON   alphanumeric   2          Reason for the correction from
                                                the Correction Reasons table

  CORRECTION NOTE     alphanumeric   79         A free-text explanation for
                                                the correction
  ------------------- -------------- ---------- ------------------------------

[]{#__RefHeading___Toc476038211 .anchor}Choosing a Segment from the Post
Experiment Information System (PEIS)

The PEIS area contains three data entry fields:

-   CID

-   PATHOLOGIST TYPE

-   ORGAN CODE

The PEIS area, located below the EIS area, contains the list of
available PEIS segments.

**SCREEN SHOT NEEDED? PEIS area or can I refer back to Error Correction
Menu screen?**

[]{#__RefHeading___Toc476038212 .anchor}Figure 6-1, \_\_\_\_\_\_\_\_\_

Use the following steps to correct a PEIS segment:

1.  Complete the steps in Section 4.2, *Completing the Selection Prompt
    and Identification,* of Chapter 4.

2.  Once the information section is complete, tab down to the first
    field of the *Post Experiment Information System*.

3.  Complete the data entry fields of the PEIS section.

    The table on the next page lists the three data entry fields
    associated with the PEIS area, describes the data type and length
    for each field, and gives a description of each field's function.

+-----------------+-----------+-------+-------------------------------+
| **Data Field**  | **Data    | *     | **Description**               |
|                 | Type**    | *Data |                               |
|                 |           | Len   |                               |
|                 |           | gth** |                               |
+-----------------+-----------+-------+-------------------------------+
| CID             | numeric   | 5     | The CID that uniquely         |
|                 |           |       | identifies the animal for the |
|                 |           |       | PEIS data collection          |
+-----------------+-----------+-------+-------------------------------+
| PATHOLOGIST     | alp       | 1     | The letter code that          |
| TYPE            | hanumeric |       | identifies the classification |
|                 |           |       | of the person collecting      |
|                 |           |       | data:                         |
|                 |           |       |                               |
|                 |           |       | A = Pathologist\              |
|                 |           |       | C = Entry Operator            |
|                 |           |       |                               |
|                 |           |       | For ECS, value should always  |
|                 |           |       | be A.                         |
+-----------------+-----------+-------+-------------------------------+
| ORGAN CODE      | numeric   | 5     | The organ code found in the   |
|                 |           |       | Pathology Code Tables         |
+-----------------+-----------+-------+-------------------------------+

4.  Enter only if the CID you want to choose the HISTOLOGY, UNCERTAIN
    CAUSE OF DEATH, or NOT EXAMINED segments.

5.  Press the appropriate command key combination from the following
    table to process the information that was entered.

  ---------------------------------------------------------------------------
  **Key            **Function**   **Description**
  Combination**                   
  ---------------- -------------- -------------------------------------------
  Gold/2           EXIT           Terminates the session and returns to the
                                  *Correction Systems Main Menu* screen.

  Gold/4           ADD            Adds data to the TDMS database: displays a
                                  blank segment for data entry

  Gold/5           CHANGE         Modifies data in the TDMS database:
                                  displays the segment to be modified

  Part 1 of 2                     

  Gold/6           DELETE         Deletes data from the TDMS database:
                                  displays the segment to be deleted

  Gold/7           LIST           Displays a list of the requested segment in
                                  chronological order

  Gold/8           DISPLAY        Displays the requested segment

  Part 2 of 2                     
  ---------------------------------------------------------------------------

6.  Once the appropriate key combination has been selected, the
    requested segment screen is displayed.

7.  The following sections of this document describe each of the PEIS
    error correction screens. For information on each field of the
    segment you have chosen, refer to the section associated with the
    segment you are correcting.

8.  Check the data on the *Data Correction Form* to ensure that the
    correct segment was chosen.

9.  If the correct segment was not chosen, press Gold/2 (CANCEL), and
    repeat steps 1 through 9.

10. Once the correct segment has been selected, follow steps a - d:

```{=html}
<!-- -->
```
a)  If the ADD function is selected, enter the data given on the error
    correction form.

    If the CHANGE function is selected, modify the fields that are
    listed on the error correction form.

    If the DELETE function is selected, verify the segment and the
    reason for correction.

    If the LIST or DISPLAY functions are selected, refer to the Chapter
    7, *List and Display Procedures*.

b)  Be sure to enter the correction reason or any ADD, CHANGE, or
    DELETE. The correction reason is provided on the error correction
    form.

c)  When data entry is complete, or the segment selected to delete has
    been verified, press Gold/4 (ACCEPT).

    To cancel the request, press Gold/2 (CANCEL).

```{=html}
<!-- -->
```
d)  The system accepts the request, and returns to the *Error Correction
    Menu* screen The status of the request is displayed.

> If Gold/2 is selected, the system exits from the segment screen,
> returns to the *Error Correction Menu* screen, and displays the
> following message:
>
> xxxxx REQUEST CANCELED FROM CALLED MODULE
>
> xxxxx is the canceled request: LIST, DISPLAY, ADD, DELETE, or CHANGE.

8.  If another ADD, CHANGE, or DELETE transaction needs to be made,
    repeat steps 1 through 10.

9.  If there is not another transaction to make, exit from the *Error
    Correction Menu* screen by pressing Gold/2.

10. At the *Correction Systems Main Menu* screen, exit from TDMS by
    choosing selection 5 Terminate TDMS.

  -------------------------------------------------- --------------------
  **Key to PEIS Segments**                           

  **Title**                                          **Page**

  Histology                                          52

  Micro Observation                                  54

  Micro Animal Notes                                 57

  Organ Notes                                        59

  Organ Status                                       61

  Site Status                                        63

  Not Examined                                       65

  UncertainCause of Death                           67
  -------------------------------------------------- --------------------

[]{#__RefHeading___Toc476038213 .anchor}Table 6-A, Key to PEIS Segments

# 6.1 Histology

The Histology segment contains a number assigned by the laboratory to
identify an animal for pathology processing.

The *Histology* screen is displayed when the segment AA) HISTOLOGY is
chosen at the *Error Correction Menu* screen. See Figure 6-2.

**SCREEN SHOT NEEDED!**

[]{#__RefHeading___Toc476038215 .anchor}Figure 6-2, Histology Screen

The following table lists the fields associated with the *Histology*
screen, describes the data type and length, and gives a description of
each field's function:

  ------------------- -------------- ---------- ------------------------------
  **Data Field**      **Data Type**  **Data     **Description**
                                     Length**   

  DATA DATE           numeric        6          Date of data collection in
                                                MMDDYY format

  DATA TIME           numeric        6          Time of data collection in
                                                HHMMSS format

  ENTRY OPERATOR      numeric        5          The operator identification
  NUMBER                                        number of person collecting
                                                data

  HISTOLOGY NUMBER    alphanumeric   16         Unique number assigned by
                                                laboratory

  CORRECTION REASON   alphanumeric   2          Correction reason abbreviation
                                                (see *Appendix A*)

  CORRECTION NOTE     alphanumeric   79         A free-text explanation for
                                                the correction
  ------------------- -------------- ---------- ------------------------------

# 6.2 Any Micro Observation

The Any Micro Observation segment contains the morphology, and the
associated site and qualifiers for a specific organ.

When micro observations are added or deleted, the liaison may need to
make corresponding corrections to the Organ Status segment. For example,
if only one Micro Observation exists, and the liaison deletes it, the
Organ Status should be changed from "observed" to "normal." If the added
Micro Observation is the only observation, an Organ Status of "observed"
should be recorded.

The *Any Micro Observation* screen is displayed when the segment BB)
MICRO OBSERVATION is chosen at the *Error Correction Menu* screen. See
Figure 6-3.

**SCREEN SHOT NEEDED!**

[]{#__RefHeading___Toc476038217 .anchor}Figure 6-3, Any Micro
Observation Screen

The following table lists the fields associated with the *Any Micro
Observation* screen, describes the data type and length, and gives a
description of each field's function:

  ------------------- -------------- ---------- ------------------------------
  **Data Field**      **Data Type**  **Data     **Description**
                                     Length**   

  DATA DATE           numeric        6          Date of data collection in
                                                MMDDYY format

  DATA TIME           numeric        6          Time of data collection in
                                                HHMMSS format

  ENTRY OPERATOR      numeric        5          The operator identification
  NUMBER                                        number of person collecting
                                                data

  PRIMARY STATE       numeric        5          TDMS code for the site from
                                                which the morphology
                                                metastasized, if applicable

  TRACE LESION NUMBER alphanumeric   5          Gross lesion number, assigned
                                                at the time of necropsy, used
                                                to trace a lesion to a
                                                microscopic observation

  MORPHOLOGY          numeric        5          TDMS code for the morphology

  QUALIFIERS          numeric        5          TDMS code for the qualifier

  SITES               numeric        5          TDMS code for the organ site

  CORRECTION REASON   alphanumeric   2          Correction reason abbreviation
                                                (see *Appendix A*)

  CORRECTION NOTE     alphanumeric   79         A free-text explanation for
                                                the correction
  ------------------- -------------- ---------- ------------------------------

# 6.3 Micro Animal Notes

The Micro Animal Notes segment contains free text notes concerning the
animal(s) in a study. For example, the cause of death may be entered as
an Animal Note. The *Micro Animal Notes* screen is displayed when the
segment, CC) MICRO ANIMAL NOTES is chosen at the *Error Correction Menu*
screen. See Figure 6-4.

**SCREEN SHOT NEEDED!**

[]{#__RefHeading___Toc476038219 .anchor}Figure 6-4, Micro Animal Notes
Screen

The following table lists the fields associated with the *Micro Animal
Notes* screen, describes the data type and length, and gives a
description of each field's function.

  ------------------- -------------- ---------- -----------------------------
  **Data Fields**     **Data Type**  **Data     **Description**
                                     Length**   

  DATA DATE           numeric        6          Date of data collection in
                                                MMDDYY format

  DATA TIME           numeric        6          Time of data collection in
                                                HHMMSS format

  ENTRY OPERATOR      numeric        5          The operator identification
  NUMBER                                        number of person collecting
                                                data

  CAUSE OF DEATH FLAG alphanumeric   1          P = primary COD\
                                                C = contributory COD\
                                                U = uncertain COD

  MICRO ANIMALS NOTES alphanumeric   80         Free-text comment concerning
                                                an animal

  CORRECTION REASON   alphanumeric   2          Correction reason
                                                abbreviation (see *Appendix
                                                A*)

  CORRECTION NOTE     alphanumeric   79         A free-text explanation for
                                                the correction
  ------------------- -------------- ---------- -----------------------------

# 6.4 Organ Notes

The Organ Notes segment contains comments that clarify or further
explain the pathology data entered for a particular organ. The *Organ
Notes* screen is displayed when the segment DD) ORGAN NOTES is chosen at
the *Error Correction Menu* screen. See Figure 6-5.

**SCREEN SHOT NEEDED!**

[]{#__RefHeading___Toc476038221 .anchor}Figure 6-5, Organ Notes Screen

The following table lists the fields associated with the Organ Notes
screen, describes the data type and length, and gives a description of
each field's function:

  ------------------- -------------- ---------- ------------------------------
  **Data Field**      **Data Type**  **Data     **Description**
                                     Length**   

  DATA DATE           numeric        6          Date of data collection in
                                                MMDDYY format

  DATA TIME           numeric        6          Time of data collection in
                                                HHMMSS format

  ENTRY OPERATOR      numeric        5          The operator identification
  NUMBER                                        number of person collecting
                                                data

  ORGAN NOTE          alphanumeric   160        Free-text comment concerning
                                                an organ

  CORRECTION REASON   alphanumeric   2          Correction reason abbreviation
                                                (see *Appendix A*)

  CORRECTION NOTE     alphanumeric   79         A free-text explanation for
                                                the correction
  ------------------- -------------- ---------- ------------------------------

# 6.5 Organ Status

The Organ Status segment contains a code which explains the status of a
particular organ, such as OBSERVED, MISSING, NORMAL, PRESENT NOT
EXAMINED, or AUTOLYSIS PRECLUDES DIAGNOSIS. The *Organ Status* screen is
displayed when the segment FF) ORGAN STATUS is chosen at the *Error
Correction Menu* screen. See Figure 6-6.

**SCREEN SHOT NEEDED!**

[]{#__RefHeading___Toc476038223 .anchor}Figure 6-6, Organ Status Screen

The following table lists the fields associated with the *Organ Status*
screen, describes the data type and length, and gives a description of
the field's function:

+------------------+------------+-------+-----------------------------+
| **Data Field**   | **Data     | *     | **Description**             |
|                  | Type**     | *Data |                             |
|                  |            | Len   |                             |
|                  |            | gth** |                             |
+------------------+------------+-------+-----------------------------+
| DATA DATE        | numeric    | 6     | Date of data collection in  |
|                  |            |       | MMDDYY format               |
+------------------+------------+-------+-----------------------------+
| DATA TIME        | numeric    | 6     | Time of data collection in  |
|                  |            |       | HHMMSS format               |
+------------------+------------+-------+-----------------------------+
| ENTRY OPERATOR   | numeric    | 5     | The operator identification |
| NUMBER           |            |       | number of person collecting |
|                  |            |       | data                        |
+------------------+------------+-------+-----------------------------+
| ORGAN STATUS     | numeric    | 5     | TDMS code for the organ     |
|                  |            |       | status:                     |
|                  |            |       |                             |
|                  |            |       | 4 = normal\                 |
|                  |            |       | 5 = missing\                |
|                  |            |       | 6 = auto precludes diag\    |
|                  |            |       | 8 = present, not examined\  |
|                  |            |       | 9 = insufficient tissue\    |
|                  |            |       | 10 = observed               |
+------------------+------------+-------+-----------------------------+
| CORRECTION       | al         | 2     | Correction reason           |
| REASON           | phanumeric |       | abbreviation (see *Appendix |
|                  |            |       | A*)                         |
+------------------+------------+-------+-----------------------------+
| CORRECTION NOTE  | al         | 79    | A free-text explanation for |
|                  | phanumeric |       | the correction              |
+------------------+------------+-------+-----------------------------+

# 6.6 Site Status

The Micro Site Status segment contains a code that explains the status
of an accountable site, such as OBSERVED, NORMAL, MISSING, PRESENT NOT
EXAMINED, or AUTOLYSIS PRECLUDES DIAGNOSIS. The *Micro Site Status*
screen is displayed when the segment FF) SITE STATUS is chosen at the
*Error Correction Menu* screen. See Figure 6-7.

**SCREEN SHOT NEEDED!**

[]{#__RefHeading___Toc476038225 .anchor}Figure 6-7, Micro Site Status
Screen

The following table lists the fields associated with the *Micro Site
Status* screen, describes the data type and length, and gives a
description of the field's function:

+-----------------+------------+-------+-----------------------------+
| **Data Field**  | **Data     | *     | **Description**             |
|                 | Type**     | *Data |                             |
|                 |            | Len   |                             |
|                 |            | gth** |                             |
+-----------------+------------+-------+-----------------------------+
| DATA DATE       | numeric    | 6     | Date of data collection in  |
|                 |            |       | MMDDYY format               |
+-----------------+------------+-------+-----------------------------+
| DATA TIME       | numeric    | 6     | Time of data collection in  |
|                 |            |       | HHMMSS format               |
+-----------------+------------+-------+-----------------------------+
| ENTRY OPERATOR  | numeric    | 5     | The operator identification |
| NUMBER          |            |       | number of person collecting |
|                 |            |       | data                        |
+-----------------+------------+-------+-----------------------------+
| SITE TDMS CODE  | numeric    | 5     | TDMS code for the site      |
+-----------------+------------+-------+-----------------------------+
| SITE STATUS     | numeric    | 5     | TDMS code for the status of |
| CODE            |            |       | the accountable site        |
|                 |            |       |                             |
|                 |            |       | 4 = normal\                 |
|                 |            |       | 5 = missing\                |
|                 |            |       | 6 = auto precludes diag\    |
|                 |            |       | 8 = present, not examined\  |
|                 |            |       | 9 = insufficient tissue\    |
|                 |            |       | 10 = observed               |
+-----------------+------------+-------+-----------------------------+
| CORRECTION      | al         | 2     | Correction reason           |
| REASON          | phanumeric |       | abbreviation (see *Appendix |
|                 |            |       | A*)                         |
+-----------------+------------+-------+-----------------------------+
| CORRECTION NOTE | al         | 79    | A free-text explanation for |
|                 | phanumeric |       | the correction              |
+-----------------+------------+-------+-----------------------------+

# 6.7 Not Examined

The Not Examined segment is present if an animal in the study was not
examined microscopically. The *Animal Not Examined Microscopically*
screen is displayed when the segment GG) NOT EXAMINED is chosen at the
*Error Correction Menu* screen. See Figure 6-8.

**SCREEN SHOT NEEDED!**

[]{#__RefHeading___Toc476038227 .anchor}Figure 6-8, Animal Not Examined
Microscopically Screen

The following table lists the fields associated with the *Not Examined*
screen, describes the data type and length, and gives a description of
each field's function:

  ------------------- -------------- ---------- ------------------------------
  **Data Field**      **Data Type**  **Data     **Description**
                                     Length**   

  DATA DATE           numeric        6          Date of data collection in
                                                MMDDYY format

  DATA TIME           numeric        6          Time of data collection in
                                                HHMMSS format

  ENTRY OPERATOR      numeric        5          The operator identification
  NUMBER                                        number of person collecting
                                                data

  CORRECTION REASON   alphanumeric   2          Correction reason abbreviation
                                                (see *Appendix A*)

  CORRECTION NOTE     alphanumeric   79         A free-text explanation for
                                                the correction
  ------------------- -------------- ---------- ------------------------------

# 6.8 Uncertain Cause of Death

The Uncertain Cause of Death segment is present for every animal in a
study for whom cause of death could not be determined. The *Uncertain
Cause of Death* screen is displayed when the segment HH) UNCERTAIN CAUSE
OF DEATH is chosen at the *Error Correction Menu* screen. See Figure
6-9.

**SCREEN SHOT NEEDED!**

[]{#__RefHeading___Toc476038229 .anchor}Figure 6-9, Error Correction
Menu Screen

The following table lists the fields associated with the *Uncertain
Cause of Death* screen, describes the data type and length, and gives a
description of each field's function.

  ------------------- -------------- ---------- ------------------------------
  **Data Field**      **Data Type**  **Data     **Description**
                                     Length**   

  DATA DATE           numeric        6          Date of data collection in
                                                MMDDYY format

  DATA TIME           numeric        6          Time of data collection in
                                                HHMMSS format

  ENTRY OPERATOR      numeric        5          The operator identification
  NUMBER                                        number of person collecting
                                                data

  CORRECTION REASON   alphanumeric   2          Correction reason abbreviation
                                                (see *Appendix A*)

  CORRECTION NOTE     alphanumeric   79         A free-text explanation for
                                                the correction
  ------------------- -------------- ---------- ------------------------------

[]{#__RefHeading___Toc476038231 .anchor}List and Display Procedures

# 7.1 The LIST Option

The LIST function displays a list of entries for a particular segment in
chronological order. The LIST function may be used to obtain more
information on a specific record. It displays a list of entries for the
specified segment. Once the LIST function is activated, choose the
appropriate sequence number to identify the required record. Then,
choose one of the following functions:

  ---------------- ------------------------------------------------------
  **EXIT (G-2)**   To return to the *Error Correction Menu*

  **CHANGE (G-5)** Displays the chosen segment, and required changes may
                   be made

  **DELETE (G-6)** Displays the chosen segment before accepting a
                   deletion

  **DISPLAY        Displays the chosen segment, but does not allow
  (G-8)**          changes to that segment
  ---------------- ------------------------------------------------------

The CHANGE and DELETE options may be used at the LIST screen; however,
these options are rarely used. When the *List* screen is displayed,
DISPLAY the segment in question to verify that the correct segment has
been found. Exiting from the DISPLAY screen causes the ECS menu to
return. From the ECS menu, the ADD and CHANGE options may be selected.

Use the following procedures when requesting a List:

1.  Complete the steps in Section 4.2, *Completing the Selection Prompt
    and Identification,* of Chapter 4.

2.  Once the identification section is complete, tab down to the first
    field of either the EIS or PEIS section, depending on the segment
    that needs to be listed.

3.  Complete the data entry fields associated with the section selected
    in step 2.

    Complete all data entry fields so the selected list will contain the
    appropriate segments for the ANIMAL ID/CAGE ID or CID/ORGAN needed.

    If data entry fields are not completed, the listing displayed on the
    screen will begin with the first record of the first animal for the
    study in question.

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4.  Press Gold/7 to produce a list for the selected segment.

5.  A list of the available entries is displayed. Following is an
    example of a list of entries.

    **SCREEN SHOT OR A LIST?**

[]{#__RefHeading___Toc476038233 .anchor}Figure ?

In the preceding example, three segments were found in experiment 09997,
test 01, cage 0001, and animal 00001.

6.  The *List* is displayed in chronological order. Search for a record
    by locating the appropriate date.

7.  Enter the segment's sequence number at the following prompt:

    ENTER SEQUENCE NUMBER: \_\_

    For example, enter 001 to display the first segment in the list.

```{=html}
<!-- -->
```
8.  Press Gold/8 to display the selected segment.

9.  Press Gold/2 to return to the *Error Correction Menu* screen.

10. To display another segment, repeat steps 3 through 9.

11. To exit from the *Error Correction Menu* screen, press Gold/2.

12. At the *Correction Systems Main Menu* screen, select 5 Terminate
    TMDS to exit TDMS.

# 7.2 The DISPLAY Option

The DISPLAY function displays a specific segment. To request a DISPLAY,
follow these steps:

1.  Complete the steps in Section 4.2, *Completing the Selection Prompt
    and Identification,* of Chapter 4.

2.  Once the identification section is complete, tab down to the first
    field of either the EIS or PEIS section, depending on the segment
    needed.

3.  Complete the data entry fields associated with the selection made in
    step 2.

4.  Press Gold/8 to DISPLAY the selected segment.

5.  The data for the requested segment will be displayed. A transaction
    is not generated.

6.  Exit from the display by Gold/2. The *Error Correction Menu* screen
    will be displayed.

7.  To display another segment, repeat steps 3 through 6.

8.  To exit from the *Error Correction Menu* screen, press Gold/2.

9.  At the *Correction Systems Main Menu* screen, select 5 Terminate
    TDMS to exit TDMS.

[]{#__RefHeading___Toc476038236 .anchor}Description of Error Correction
Form

The *Data Correction Form* documents and requests changes to the
database after data collection is completed. A separate form is
necessary for each test. All of the forms are maintained as part of the
study documentation.

Each field should be completed as follows:

  ---------------------- ------------------------------------------------
  1\. Facility:          The 5-digit code for your lab from the TDMS
                         Facility Table. This field is right-justified
                         with leading zeros.

  2\. Lab:               The laboratory name is entered into this
                         free-text field.

  3\. Exp/Text No:       The 5-digit TDMS experiment and 2-digit test
                         number are entered into this field. Each field
                         is numeric, right-justified, and has leading
                         zeros.

  4\. Authorized         The Principal Investigator or designate signs
  signature:             this field to authorize the changes.

  5\. Date:              The person authorizing the changes enters the
                         date in the date field.

  6\. Chemical:          The chemical name as specified in the contract
                         is entered into this field.

  7\. Test Type:         This field indicates the type of test. Test
                         types are in the *TDMS Test Type Table*.
  ---------------------- ------------------------------------------------

  ---------------------- ------------------------------------------------
  8\. Route:             The route of administration for the test
                         chemical; for example, dosed feed, dosed water,
                         gavage, inhalation, or dermal is entered into
                         this field.

  ---------------------- ------------------------------------------------

  ---------------------- ------------------------------------------------
  9\. Species:           The species is entered into this field; the
                         strain should also be specified if the chemical
                         is being tested on several strains of the same
                         species.

  ---------------------- ------------------------------------------------

+---------------------+------------------------------------------------+
| 10\. Cage:          | The cage number of the animal for which data   |
|                     | is to be corrected is entered into this field. |
|                     | If an animal has been moved from one cage to   |
|                     | another, this field should contain the number  |
|                     | of the cage occupied at the time the data was  |
|                     | collected.                                     |
+---------------------+------------------------------------------------+
| 11\. Animal:        | The individual animal number is entered into   |
|                     | this field. If the field to be corrected is    |
|                     | not animal-specific, such as feeder weight,    |
|                     | mark through this field to indicate it is not  |
|                     | applicable.                                    |
+---------------------+------------------------------------------------+
| 12\. AC (Action     | In this field, enter a code from the following |
| Code):              | list indicating the type of correction:        |
|                     |                                                |
|                     | A = Add new information\                       |
|                     | C = Change old data to new data\               |
|                     | D = Delete an item                             |
+---------------------+------------------------------------------------+
| 13\. Data Field     | This field indicates which of the following    |
|                     | data is to be changed:                         |
|                     |                                                |
|                     | Body Wt (decigrams)\                           |
|                     | Clin Obs\                                      |
|                     | Old Feeder Wt (decigrams)\                     |
|                     | New Feeder Wt (decigrams)\                     |
|                     | Old Bottle (decigrams)\                        |
|                     | New Bottle (decigrams)\                        |
|                     | Removal Reason\                                |
|                     | Removal Weight\                                |
|                     | Removal Observation\                           |
|                     | CID\                                           |
|                     | Operator ID\                                   |
|                     | Note\                                          |
|                     | Entire entry (for use with deletion (D")       |
|                     | only)\                                         |
|                     | Removal Data (for use with deletion (D") only) |
|                     |                                                |
|                     | To change only a date and/or time associated   |
|                     | with any of the listed fields, fill in the     |
|                     | field name followed by the "date" and/or       |
|                     | "time."                                        |
+---------------------+------------------------------------------------+
| 14\. Old Data:      | The current VALUE in the specified data field, |
|                     | and the DATE (MMDDYY) and TIME (using a        |
|                     | 24-hour clock) it was collected is recorded in |
|                     | this field. If the action code is "A," mark    |
|                     | through this field to indicate that it is not  |
|                     | applicable.                                    |
+---------------------+------------------------------------------------+
| 15\. New Data:      | This field includes the VALUE that is to be    |
|                     | inserted in the specified data field, and the  |
|                     | DATE (MMDDYY) and TIME (using a 24-hour clock) |
|                     | it was collected. If only the DATE or TIME is  |
|                     | being changed, mark through the VALUE field to |
|                     | indicate that it is not applicable.            |
+---------------------+------------------------------------------------+
| 16\. Oper ID:       | The operator ID should be that of the operator |
|                     | responsible for the requested change.          |
+---------------------+------------------------------------------------+
| 17\. Reason for     | This field contains the reason for the change  |
| Correction:         | in the data. If applicable, use the following  |
|                     | list of standard codes. If not applicable,     |
|                     | briefly explain the reason for the change.     |
+---------------------+------------------------------------------------+

  ---------- ---------------------------------------------------------------
  **Code**   **Description**

  DE         Data entry errordue to a clerical error, incorrect data was
             stored in the database.

  SE         Systems errora system malfunction (for example, a clock
             malfunction) caused incorrect data.

  DU         Duplicatethe same information was entered more than once.

  RE         Re-evaluationa review of the information by the supervisory,
             scientific, data administrative, or QA staff led to the change.

  MC         Miscalculationa derived value was incorrectly calculated.
  ---------- ---------------------------------------------------------------

[]{#__RefHeading___Toc476038238 .anchor}Example of Completed Error
Correction Memo

The fields of the completed Error Correction Memo should be completed as
follows:

  ---------- ------------------------------------------------------------
  TO:        Enter the name and address of the lab for whom the error
             corrections were made.

  FROM:      Enter your name.

  DATE:      Enter the date the forms are being returned to the lab.

  STUDY:     Enter the experiment and test number, experiment name, and
             species for each study on which error corrections were
             performed.

  LAB PO:    Enter the Project Officer for the laboratory who will
             receive a copy of the memo.
  ---------- ------------------------------------------------------------

[]{#__RefHeading___Toc476038240 .anchor}ECS Error Messages

**ANIMAL CLASS NOT VALID**

> cause: At the *Any Animal* screen, an invalid ANIMAL CLASS was
> entered.
>
> solution: Enter a valid animal class. The animal class must be greater
> than 0 and less than 65535. (If necessary, check TDMS tables.)

**ANIMAL SEX NOT VALID**

cause: At the *Any Animal* screen, no value or an invalid value was
given for the SEX field.

solution: Enter M or F at the SEX field.

**ANIMAL SPECIES NOT VALID**

cause: At the *Any Animal* screen, an invalid value was given for the
SPECIES field.

solution: Enter a valid value for SPECIES. The animal species must be a
value greater than 0 and less than 65535. (If necessary, check TDMS
tables.)

**ANIMAL STRAIN NOT VALID**

cause: At the *Any Animal* screen, an invalid value was given for the
SPECIES field.

solution: Enter a valid value for STRAIN. The strain must be a value
greater than 0 and less than 65535. (If necessary, check TDMS tables.)

**ANIMAL SUBSTRAIN NOT VALID**

cause: At the *Any Animal* screen, an invalid value was given for the
SUBSTRAIN field.

solution: Enter a valid value for SUBSTRAIN. The strain must be a value
greater than 0 and less than 65535. (If necessary, check TDMS tables.)

**ANIMAL WEIGHT NOT VALID**

cause: At the *Animal Removal* screen or the *Animal Weight* screen, an
invalid value was given for ANIMAL WEIGHT.

solution: Enter a value greater than or equal to 1 for the animal
weight.

**APPROPRIATE PF KEY REQUIRED**

cause: At any EIS, PEIS, or EXP screen, an incorrect Gold key was
pressed.

solution: Press either Gold/2 (EXIT) or Gold/4 (ACCEPT).

**AREA NUMBER NOT VALID**

cause: At the *Cage ID* screen, an invalid value was given for the AREA
NUMBER.

solution: Enter a valid area number. The area number must be greater
than 1 or less than 65535.

**CAGE NOTE MUST BE ENTERED**

cause: At the *Cage Note* screen, no entry was made for the NOTE TEXT
field.

solution: Enter text at the NOTE TEXT field.

**CORRECTION REASON MUST BE ENTERED**

cause: At any EIS, PEIS, or EXP screen, the REASON FOR CORRECTION field
was left blank.

solution: Enter a reason for correction.

**DATA DATE NOT VALID**

cause: At any EIS or PEIS screen, an invalid date was entered. The value
in the DATA DATE field was either a month less than 1 or greater than
12, or a day with a value less than 1 or greater than 31.

solution: Reenter a valid date in MMDDYY format

**DATA TIME NOT VALID**

cause: At any EIS or PEIS screen, an invalid time was entered. The value
entered for the DATA TIME was less than 1.

solution: Reenter a valid time in HHMMSS format.

**DATE OF TRANSFER NOT VALID**

cause: At the *Animal Transfer* screen, an invalid date was given in the
DATE OF TRANSFER field. The value in the DATE OF TRANSFER field was
either a month less than 1 or greater than 12, or a day with a value
less than 1 or greater than 31.

solution: Reenter a valid date in MMDDYY format.

**DAYS ON EXPERIMENT NOT VALID**

cause: At the *Animal Removal* screen, an invalid entry was made for
DAYS ON EXPERIMENT field.

solution: Enter a valid number for the DAYS ON EXPERIMENT field. The
value for this field must be greater than 0 or less than 65535.

**HISTOLOGY NUMBER NOT VALID**

cause: At the *Histology* screen, no entry was made for the HISTOLOGY
NUMBER field.

solution: Enter a valid histology number.

**INVALID ANIMAL ENTRY FOR SELECTION**

cause: At the *Error Correction Menu* screen, a segment was entered at
the selection prompt, and an invalid ANIMAL ID was entered in the EIS
data entry field.

solution: Enter a valid animal identifier from 1−65535.

**INVALID CAGE ENTRY FOR SELECTION**

cause: At the *Error Correction Menu* screen, segment A, B, C, D, E, F,
G, H, I, J, K, or L was entered at the selection prompt, and an invalid
CAGE ID was entered in the EIS data entry field.

solution: Enter a valid cage identifier. Cage IDs must be greater than
or equal to 1.

**INVALID CID ENTRY FOR SELECTION**

cause: At the *Error Correction Menu* screen, segment E, AA, BB, CC, DD,
EE, FF, GG, or HH was entered at the selection prompt, and an invalid
CID was entered in the PEIS data entry field.

solution: Enter a valid CID. CID must be greater than or equal to 1.

**INVALID DATADATE**

cause: At the *Error Correction Menu* screen, an invalid date was
entered. The value in the DATA DATE field was either a month less than 1
or greater than 12, or a day with a value of less than 1 or greater than
31.

solution: Reenter a valid date in MMDDYY format.

**INVALID DATATIME**

cause: At the *Error Correction Menu* screen, an invalid time was
entered. The value entered for the DATA TIME was less than 1.

solution: Reenter a valid time in HHMMSS format.

**INVALID EXPERIMENT**

cause: At the *Error Correction Menu* screen, an invalid value was
entered in the EXPERIMENT field.

solution: Enter a valid five-digit experiment number. Experiment numbers
must be greater than or equal to 1.

**INVALID OPERATOR ID**

cause: At the *Error Correction Menu* screen, an invalid value was
entered in the OPERATOR ID field.

solution: Enter a valid operator identifier. Operator IDs must be
greater than 1 and less than 65535.

**INVALID ORGAN CODE FOR SELECTION**

cause: At the *Error Correction Menu* screen, segment BB, DD, EE, FF, or
GG was entered at the selection prompt, and an invalid ORGAN CODE was
entered in the PEIS data entry fields.

solution: Enter a valid organ code. Organ codes must be greater than or
equal to 1.

**INVALID PATHOLOGIST TYPE FOR SELECTION**

cause: At the *Error Correction Menu* screen, segment BB, CC, DD, EE,
FF, or GG was entered at the selection prompt, and an invalid
PATHOLOGIST TYPE or a blank was entered in the PEIS data entry fields.

solution: Enter a valid pathologist type. Enter A for pathologist or C
for entry operator.

**INVALID PF KEYTRY AGAIN**

cause: When a list of segments has been displayed using the LIST command
key function, an invalid command key combination was pressed.

solution: Press a valid command key combination: Gold/2, Gold/5, Gold/6,
or Gold/8.

**INVALID PF SELECTION**

cause: At the *Error Correction Menu* screen, an invalid gold key
combination was pressed.

solution: Valid Gold key combinations are: Gold/2 (EXIT), Gold/4 (ADD),
Gold/5 (CHANGE), Gold/6 (DELETE), Gold/7 (LIST), Gold/8 (DISPLAY)

**INAVLID TEST**

cause: At the *Error Correction Menu* screen, the value entered in the
TEST field was invalid.

solution: Enter a valid two-digit test number. Test numbers must be
greater than or equal to 1.

**MICRO ANIMAL NOTE MUST BE ENTERED**

cause: At the *Micro Animal Notes* screen, no entry is made for the
MICRO ANIMAL NOTES field.

solution: Enter text for the MICRO ANIMAL NOTES field.

**MORPHOLOGY GENERIC TYPE NOT VALID**

cause: At the *Micro Observation* screen, an invalid entry was made for
the MORPHOLOGY GENERIC TYPE field.

solution: Enter a valid value for the MORPHOLOGY GENERIC TYPE field.
Valid values are between 1 and 65535. The GENERIC MORPHOLOGY can be
found in the PCT.

**MORPHOLOGY NOT VALID**

cause: At the *Micro Observation* screen, an invalid entry was made for
the MORPHOLOGY field.

solution: Enter a valid value for the MORPHOLOGY field. Valid values are
between 1 and 65535.

**NO CHANGES ALLOWED FOR DELETE TRANSACTIONCHANGES IGNORED**

cause: At any EIS or PEIS screen, data was modified while the user was
in DELETE (Gold/6) mode.

solution: If you need to modify data, use CHANGE mode by pressing Gold/5
(CHANGE) at the *Error Correction Menu* screen.

**NOTE TEXT REQUIRED**

cause: At the *Animal Note* screen, no entry was made for the NOTE TEXT
field.

solution: Enter text for the NOTE TEXT field.

**OBSERVATION NOT VALID**

cause: At the *Animal Removal* screen or the *Animal Observation*
screen, an invalid value was given for the OBSERVATION field.

solution: Enter a valid value for the OBSERVATION field. Valid values
are from 1 to 65535. (If necessary, check TDMS tables.)

**ORGAN STATUS NOT VALID**

cause: At the *Organ Status* screen, an invalid entry was made for the
ORGAN STATUS.

solution: Enter a value between 1 and 65535 for the ORGAN STATUS. (If
necessary, check TDMS tables.)

**ORIGINAL DATA EXISTSENTER DATA OR USE "G-2" TO EXIT**

cause: At any EIS, PEIS, or EXP screen, data was not changed, and user
pressed Gold/4 (ACCEPT).

solution: If you wish to EXIT, press Gold/2. If you wish to modify data,
change the necessary data, and press Gold/4.

**PATHOLOGIST NUMBER NOT VALID**

cause: At the *Protocol Req Tissue* screen or the *Other Terms* screen,
an invalid value was entered for the PATHOLOGIST NUMBER.

solution: Enter a value between 1 and 65535 for the PATHOLOGIST NUMBER.

**PLEASE ENTER A SEQUENCE NUMBER THAT IS SHOWN**

cause: When a list of segments has been displayed using the LIST
(Gold/7) command key function, an invalid sequence number was entered.

solution: Enter one of the sequence numbers listed on the screen.

**PLEASE SELECT G-5, G-6, OR G-8**

cause: When a list of segments has been displayed using the LIST command
key function, a sequence number was entered, and the Enter key was
pressed.

solution: Press Gold/5 (CHANGE), Gold/6 (DELETE), or Gold/8 (DISPLAY).

**PRIMARY SITE NOT VALID**

cause: At the *Micro Observation* screen, an invalid value was given for
the PRIMARY SITE.

solution: Enter a value between 1 and 65535 for the PRIMARY SITE. Sites
are listed in the *Pathology Code Table* (PCT). See the *Pathology Code
Table Reference Manual* for a listing of the current PCT.

**PROCEDURE ACTION SET NUMBER NOT VALID**

cause: At the *Cage ID* screen, an invalid value was given for the
PROCEDURE ACTION SET NUMBER.

solution: Enter a value between 1 and 65535 for the PROCEDURE ACTION SET
NUMBER.

**QUALIFIER NOT VALID**

cause: At the *Micro Observation* screen, an invalid QUALIFIER was
given.

solution: Enter a qualifier number between 1 and 65535. Qualifiers are
listed in PCT.

**REASON FOR REMOVAL NOT VALID**

cause: At the *Animal Removal* screen, an invalid value was given for
the REASON FOR REMOVAL.

solution: Enter a valid REASON FOR REMOVAL value. Valid values are
between 1 and 65535. Following are Reason for Removal:

  ---------------------- -------------------- ---------------------------
  **TDMS Code**          **Short Text**       **Clinical Observation**

  25001                  HARVEST              Harvest\*

  25002                  SRV/SENT             Survey/Sentinel

  25003                  MORIBUND             Moribund\*

  25004                  DEAD                 Dead\*

  25005                  INTR-SAC             Interval Sacrifice\*

                                              

  25006                  TERM-SAC             Terminal Sacrifice\*

  25007                  WRNG-SEX             Wrong Sex\*

  25008                  ACCIDENT             Accident\*

  25009                  MISSING              Missing\*

  25010                  SURPLUS              Surplus\*

                                              

  25011                  CULLED               Culled\*

  25012                  DISCARD              Discarded\*

  25013                  DROWNED              Drowned\*

  25014                  GAV-DEA              Gavage Death\*

  25015                  HOUSALON             Housed Alone\*

                                              

  25016                  ABORTED              Aborted

  25017                  SSAC                 Scheduled Sacrifice

  25018                  DACC                 Dosing Accident

  25019                  MSAC                 Moribund Sacrifice

  25020                  NATD                 Natural Death

                                              

  25021                  TSAC                 Terminal Sacrifice

  25022                  ACCK                 Accidentally Killed

  25023                  MISS                 Missing

  25025                  SPEC_CTL             Special Control

  25026                  OTHER                Other
  ---------------------- -------------------- ---------------------------

**REMOVAL DATE NOT VALID**

cause: At the *Animal Removal* screen, an invalid date was given in the
REMOVAL DATE field. The value in the REMOVAL DATE field was either a
moth less than 1 or greater than 12, or a day with a value less than 1
or greater than 31.

solution: Reenter a valid date in MMDDYY format.

**SEQUENCE NUMBER MUST BE ENTERED**

cause: When a list of segments has been displayed using the LIST command
key function, 0 was entered for the sequence number, and either Gold/5,
Gold/6, or Gold/8 was pressed.

solution: Enter one of the sequence numbers listed on the screen, and
press the appropriate command key combination.

**SITE NOT VALID** or **SITE TDMS CODE NOT VALID**

cause: At the *Animal Removal* screen, *Animal Observation* screen, or
*Micro Observation* screen, an invalid value was given in the SITE
field.

solution: Enter a site value between 1 and 65535. Sites are listed in
the *Pathology Code Table* (PCT). See the *Pathology Code Table
Reference Manual* for a listing of the current PCT..

**SITE STATUS CODE NOT VALID**

cause: At the *Site Status* screen, an invalid value was given for the
SITE STATUS CODE field.

solution: Enter a value between 1 and 65535 for the SITE STATUS.

**START DATE NOT VALID**

cause: At the *Cage ID* screen or the *Aborted Cage* screen, an invalid
date was given in the START DATE field. The value in the START DATE was
either a month less than 1 or greater than 12, or a day with a value
less than 1 or greater than 31.

solution: Reenter a valid date in MMDDYY format.

**TYPE TEST NOT VALID**

cause: At the *Cage ID* screen, an invalid value was given for the TEST
TYPE.

solution: Enter a TEST TYPE value between 1 and 65535. (If necessary,
check TDMS tables.)

**TIME OF TRANSFER NOT VALID**

cause: At the *Animal Transfer* screen, an invalid value was given for
the TIME OF TRANSFER.

solution: Enter a TIME OF TRANSFER that is greater than 0 in HHMMSS
format.

**TRACE LESION NUMBER TYPE NOT VALID**

cause: At the *Micro Observation* screen, a non-numeric value was
entered for the trace gross lesion number.

solution: Enter a trace lesion number between 1 and 65535.

**TRANSFER CAGE NOT VALID**

cause: At the *Animal Transfer* screen, an invalid value was given for
the CAGE TRANSFERRED TO field.

solution: Enter a value greater than 0 for the CAGE TRANSFERRED TO
field.

**TREATMENT NUMBER NOT VALID**

cause: At the *Cage ID* screen, an invalid value was given for the
TREATMENT NUMBER.

solution: Enter a treatment number between 1 and 65535.

END OF DOCUMENT