Federal Parent Locator Service

Federal Offset Program

Release 08-01 -- Major

April 4, 2008

Release Specifications

Document Version 2.0

January 4, 2008

Administration for Children and Families

Office of Child Support Enforcement

370 L'Enfant Promenade S.W.

Washington, DC 20447

DCN: C8-02.03.81.02

This document was prepared for the United States Department of Health
and Human Services, Office of Child Support Enforcement under Contract
Number NIH CIOSP 263-01-D-0054 by Lockheed Martin Information Systems &
Global Services, Incorporated. The work was authorized in compliance
with the following specific prime task order:

> Delivery Order Number: HHS-ACF-2006-C2500M
>
> Delivery Order Title: Federal Offset Program
>
> Document Date: January 2008

Table of Contents

1\. Improve Obligor Foreign Address Submission (OCSE Ref #1722)
[1-1](#improve-obligor-foreign-address-submission-ocse-ref-1722)

1.1 Summary of Changes [1-1](#summary-of-changes)

1.2 Background [1-1](#background)

1.3 Description of Changes [1-1](#description-of-changes)

1.4 Impact on States [1-2](#impact-on-states)

1.5 Screen Layout [1-2](#screen-layout)

1.5.1 Federal Offset Data Entry [1-2](#federal-offset-data-entry)

1.5.1.1 Address Change [1-3](#address-change)

1.5.2 Case Address Query [1-6](#case-address-query)

1.5.3 Pre-Offset Notice Query [1-7](#pre-offset-notice-query)

List of Figures and Charts

[Figure 1‑1: Enter Weekly Update Records Part 1 of 2
1-3](#__RefHeading___Toc179015753)

[Figure 1‑2: Enter Weekly Update Records Part 2 of 2
1-4](#__RefHeading___Toc179015754)

[Figure 1‑3: Weekly Update Final Processing
1-5](#__RefHeading___Toc179015755)

[Figure 1‑4: Case Address Query Display Screen
1-6](#__RefHeading___Toc179015756)

[Figure 1‑5: Pre-Offset Notice Query Display Screen
1-7](#__RefHeading___Toc179015757)

[Chart 1‑1: Case Address Query Display Screen
1-6](#__RefHeading___Toc179014804)

[Chart 1‑2: Pre-Offset Notice Query Display Screen
1-7](#__RefHeading___Toc179014805)

# Improve Obligor Foreign Address Submission (OCSE Ref #1722)

The Federal Offset System (FOS) is being modified to provide States the
capability to enter foreign addresses through the online address change
process.

## Summary of Changes

An option to allow States to enter a foreign address is being provided
by adding a new section on the Enter Weekly Update Records Part 2 of 2
online entry screen.

## Background

In order to provide the most accurate information on international
obligor addresses, the online address change process is being modified
to accept foreign address updates, using the Address Change transaction
type 'Z'.

## Description of Changes

The Enter Weekly Update Records Part 2 of 2 screen is being modified to
allow the State to update either a U.S. or foreign address using the
online address change process. For a new or re-certified case needing a
foreign address, the State user should first add the case without an
address using the Add transaction. Then, immediately following the Add
transaction as a separate entry using the Enter Weekly Update Records
screen, the State can enter the obligor's foreign address using the 'Z'
transaction type. The 'Z' transaction will be processed after the Add
transaction, and the case will be updated with the foreign address.

The modified Enter Weekly Update Records Part 2 of 2 screen, will be
used to enter the foreign address information. The required fields for
the foreign address are Address Line 1, City, and Country. If any of
these three fields are not filled, the screen will return an error
message indicating that data for the required fields is not present.
When entering the foreign full country name, refer to Chart H-2, "FMS
Country Codes" provided in Version 9.0 of the Federal Offset User Guide,
or press **F5** to view the Country Name List for Foreign Addresses, and
select the country to ensure that the FOS will appropriately convert the
foreign country name to the corresponding FMS country code.

The current Case Address Query Display screen is being modified to allow
for the display of foreign addresses. Foreign addresses will display the
city and country, separated by a comma, where a U.S. address would
display the city and State code separated by a comma. The foreign
address will also display the postal code where the U.S. address would
display the ZIP Code. If the postal code is not entered, spaces will be
displayed.

The Pre-Offset Notice Query Display screen is being modified to allow
for the display of a foreign address when it is the address to which a
PON was sent. Foreign addresses will display the city and country,
separated by a comma, where a U.S. address would display the city and
State code separated by a comma. The foreign address will also display
the postal code where the U.S. address would display the ZIP Code. If
the postal code is not entered, spaces will be displayed.

## Impact on States

There is no impact on States.

## Screen Layout

Three screens are being modified to provide this functionality to
States.

### Federal Offset Data Entry

The Enter Weekly Update Records screen is a two-page screen. "Part 1 of
2" in the upper-right corner of the display identifies the first screen,
and "Part 2 of 2" identifies the second screen.

The Enter Weekly Update Records Part 1 of 2 screen, shown in Figure 1-1,
is not being changed. For the 'Z' transaction, the Enter Weekly Update
Records Part 2 of 2 screen, shown in Figure 1-2, is being modified to
allow both U.S. and foreign addresses to be updated.

Upon completion of Part 2 of 2, the Weekly Update Final Processing
screen, shown in Figure 1-3, will display. This screen is not being
changed. The Weekly Update Final Processing screen prompts the State to
submit, cancel, or revisit the Weekly Update Record that has been
entered.

[]{#__RefHeading___Toc179015753 .anchor}Figure 1‑1: Enter Weekly Update
Records Part 1 of 2

  --------- ---------------- -- ------------ ------------- ------------------------------------------ ------------ -- --------- ---- ---------------------------------------------------- ----------------------- ------------------
                                             OFFICE OF                                                                                                                                                            Part 1 of 2
                                             CHILD SUPPORT                                                                                                                                                        
                                             ENFORCEMENT                                                                                                                                                          

                                                                                                      FEDERAL                                                                                                     Date - 05/05/2007
                                                                                                      OFFSET                                                                                                      
                                                                                                      PROCESSING                                                                                                  
                                                                                                      MENU                                                                                                        

                                                                                                                      ENTER                                                                                       Time -- 11:44
                                                                                                                      WEEKLY                                                                                      
                                                                                                                      UPDATE                                                                                      
                                                                                                                      RECORDS                                                                                     

                                                                                                                                                                                                                  

  COMMAND                                                                                                                                                                                                         
  ===\> \_                                                                                                                                                                                                        

            Transaction Type                               ===\>\_                                                              \<   (A=add,M=mod,D=del,S=stpmt,T=trnsf,L=local,R=Excl,                           

                                                                                                                                     B=name change,C=case ID change,Z=address change)                             

            Processing Year                                ===\>\_\_\_                                                          \<   (4 numeric digits)                                                           

                                                                                                                                                                                                                  

            Certifying                                                                                                                                                                                            
            State:                                                                                                                                                                                                

                                State Code                 ===\> SS                                                                  \<                                                                           

                                Local Code                 ===\> \_\_\_ \< (3 numeric digits)                                                                                                                     

                                Soc Sec No                 ===\> \_\_\_\_\_\_\_\_\_ \< (9 numeric                                                                                                                 
                                                           digits)                                                                                                                                                

                                Case Type                  ===\> \_ \< (A=AFDC N=NON-AFDC)                                                                                                                        

                                Amount                     ===\> \_\_\_\_\_\_\_\_\_ \< (Ex; enter                                                                                                                 
                                                           1,200 as 1200)                                                                                                                                         

                                Case ID                    ===\>                                                                                                                                                  
                                                           \_\_\_\_\_\_\_\_\_\_\_\_\_\_\<(optional)                                                                                                               

            Obligor Name:                                                                                                                                                                                         

                                Last Name                  ===\> \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_                                                                                                               
                                                           \<                                                                                                                                                     

                                First Name                 ===\> \_\_\_\_\_\_\_\_\_\_\_\_\_ \<                                                                                                                    

                                                                                                                                                                                                                  

            State Conducting                                                                                                                                                                                      
            Administrative                                                                                                                                                                                        
            Review:                                                                                                                                                                                               

                                Transfer                   ===\> \_\_ \< Transfer Local ===\>                                                                                                                     
                                State                      \_\_\_\_ \<                                                                                                                                            

                                                                                                                                                                                                                  
  --------- ---------------- -- ------------ ------------- ------------------------------------------ ------------ -- --------- ---- ---------------------------------------------------- ----------------------- ------------------

#### Address Change

1.  Type the letter '**Z**' in the Transaction Type field.

    2\. Enter the following data on the screen (if the field is not
    required, press **Tab** to move to the next field):

-   **Processing Year** not required

-   **Local Code** not required

-   **Social Security Number** required

-   **Case Type** required

-   **Amount** not required

-   **Case ID** not required

-   **Last Name** required

-   **First Name** not required

    3\. Press **Enter**. The Enter Weekly Update Records Part 2 of 2
    screen (Figure 1-2) is displayed.

[]{#__RefHeading___Toc179015754 .anchor}Figure 1‑2: Enter Weekly Update
Records Part 2 of 2

  --------- --------- --------- ----------- ------------ ------------- ------------------------------------------------------------------ -------------------
                                                         OFFICE OF                                                                        Part 2 of 2
                                                         CHILD SUPPORT                                                                    
                                                         ENFORCEMENT                                                                      

                                            FEDERAL                                                                                       Date - 05/05/2007
                                            OFFSET                                                                                        
                                            PROCESSING                                                                                    
                                            MENU                                                                                          

                                            ENTER WEEKLY                                                                                  Time -- 11:44
                                            UPDATE                                                                                        
                                            RECORDS                                                                                       

                                                                                                                                          

  COMMAND                                                                                                                                 
  ===\>                                                                                                                                   

                                                                                                                                          

            Enter the                                                                                                                     
            US                                                                                                                            
            Address                                                                                                                       
            on the                                                                                                                        
            lines                                                                                                                         
            below:                                                                                                                        

                                                                                                                                          

                      Line 1                                           \>\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\<   

                      Line 2                                           \>\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\<   

                      City                                             \>\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\<               

                      State                                            \>\_\_\<                                                           

                      ZIP Code                                         \>\_\_\_\_\_ - \_\_\_\_\<                                          

                                                                                                                                          

                      OR                                                                                                                  

                                                                                                                                          

                      Enter the                                                                                                           
                      Foreign                                                                                                             
                      Address                                                                                                             
                      on the                                                                                                              
                      lines                                                                                                               
                      below:                                                                                                              

                                                                                                                                          

                      Line 1                                           \>\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\<   

                      Line 2                                           \>\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\<   

                      City                                             \>\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\<               

                      Full                                             \>\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\< [(Press F5 to 
                      Country                                          select Country Name)]{.mark}                                       
                      Name                                                                                                                

                      Postal                                           \>\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\<                                 
                      Code                                                                                                                

                                                                                                                                          
  --------- --------- --------- ----------- ------------ ------------- ------------------------------------------------------------------ -------------------

1.  Enter the following data on the screen (if the field is not
    required, press **Tab** to move to the next field):

    **For U.S. Address:**

-   **Line 1** -- required

-   **Line 2** -- not required

-   **City** -- required

-   **State** -- required

-   **ZIP Code** -- not required

    **OR**

    **For Foreign Address:**

-   **Line 1** -- required

-   **Line 2** -- not required

-   **City** -- required

-   **Full Country** **Name** -- required

-   **Postal Code** -- not required

    (The Full Country Name MUST be typed in, [OR]{.underline} press
    **F5** to view and select the Full Country Name.)

2.  Press Enter. The Weekly Update Final Processing screen (Figure 1-3)
    is displayed, as shown below.

[]{#__RefHeading___Toc179015755 .anchor}Figure 1‑3: Weekly Update Final
Processing

![](media/image1.png){width="5.645833333333333in" height="1.1875in"}

1.  There are three options for completing the Weekly Update Records
    process:

-   Press **Enter** to submit the new transaction.

-   Press **F3** to cancel the new transaction.

-   Enter **any character** and press **Enter** to revisit the data that
    has been entered for the transaction. The user will be returned to
    the Enter Weekly Update Records Part 1 of 2 screen (Figure 1-1).

### Case Address Query

The Case Address Query Display screen is being modified to display a
foreign address. It is presented as an example in Figure 1-4 with U.S.
and foreign obligor's addresses.

[]{#__RefHeading___Toc179015756 .anchor}Figure 1‑4: Case Address Query
Display Screen

  ------------------------- ------------------------------------------------------------------------------------- ------------- ------------ --------------- --------- -------- --------- ------------------------------------------------------------------- -- ------------ ---------------
                                                                                                                                                                                                                                                                              

                                                                                                                  OFFICE OF                                                                                                                                      Row A of B   
                                                                                                                  CHILD SUPPORT                                                                                                                                               
                                                                                                                  ENFORCEMENT                                                                                                                                                 

                                                                                                                                FEDERAL                                                                                                                          Date -       
                                                                                                                                OFFSET                                                                                                                           02/15/2007   
                                                                                                                                PROCESSING                                                                                                                                    
                                                                                                                                MENU                                                                                                                                          

                                                                                                                                                             QUERY                                                                                               Time --      
                                                                                                                                                             ADDRESS                                                                                             11:10        
                                                                                                                                                             MASTER                                                                                                           

                                                                                                                                             \*Federal Tax                                                                                                                    
                                                                                                                                             Information\*                                                                                                                    

  COMMAND ===\>                                                                                                                              (Use F7/F8 to                                                                                                                    
                                                                                                                                             page up/down                                                                                                                     
                                                                                                                                             list of                                                                                                                          
                                                                                                                                             addresses)                                                                                                                       

                                                                                                                                                                                                                                                                              

  Soc Sec No:               123 XX 6789                                                                                                                                State:                                                                                                 
                                                                                                                                                                       SS                                                                                                     

  First Name:               John                                                                                                                                       Last:    Doe                                                                                           

                                                                                                                                                                                                                                                                              

  Source                    Address                                                                                                                                                       Dates                                                                               

  \-\-\-\-\-\-\-\-\-\-\--   \-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\--                                                                           \-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\--                   

  STATE                     123 SENECA ST                                                                                                                                                 Create                                                                              : 01/16/2007

                            ANYWHERE, COUNTRYNAME                                                                                                                                         TANF FMS                                                                            : 01/16/2007

                            123456789012345                                                                                                                                               NTANF FMS                                                                           : 01/16/2007

                                                                                                                                                                                                                                                                              

  OTHER                     456 BROAD ST                                                                                                                                                  Create                                                                              : 04/01/2006

                            ANYWHERE, XX                                                                                                                                                  TANF FMS                                                                            : 05/01/2006

                            12345-6789                                                                                                                                                    NTANF FMS                                                                           : 10/15/2006

                                                                                                                                                                                                                                                                              

  OTHER                     789 GROVE ST                                                                                                                                                  Create                                                                              : 12/16/2005

                            ANYWHERE, XX                                                                                                                                                  TANF FMS                                                                            : 12/16/2005

                            12345-6789                                                                                                                                                    NTANF FMS                                                                           : 12/16/2005

                                                                                                                                                                                                                                                                              
  ------------------------- ------------------------------------------------------------------------------------- ------------- ------------ --------------- --------- -------- --------- ------------------------------------------------------------------- -- ------------ ---------------

Chart 1-1 gives a description of the fields on the Case Address Query
Display screen.

+----------------+-----------------------------------------------------+
| []{            |                                                     |
| #__RefHeading_ |                                                     |
| __Toc179014804 |                                                     |
| .anchor}Chart  |                                                     |
| 1‑1: Case      |                                                     |
| Address Query  |                                                     |
| Display Screen |                                                     |
+================+=====================================================+
| Field Names    | Field Description                                   |
+----------------+-----------------------------------------------------+
| Row A of B     | 'A' represents the row number of the first address  |
|                | displayed on this page.                             |
|                |                                                     |
|                | 'B' represents the total number of addresses for    |
|                | the obligor associated with this State and shown    |
|                | for this query.                                     |
+----------------+-----------------------------------------------------+
| Date/Time      | Indicates the date and time the query was           |
|                | displayed.                                          |
+----------------+-----------------------------------------------------+
| Command        | At the command prompt, type '**N**' or '**P**' and  |
|                | press **Enter** to go to the next page in the       |
|                | record or the previous page in the record. Press    |
|                | **F3** to return to the Case Address Query Entry    |
|                | Screen.                                             |
+----------------+-----------------------------------------------------+
| Soc Sec No     | Social Security Number of the obligor.              |
+----------------+-----------------------------------------------------+
| State          | State that certified the case. States can only view |
|                | addresses that are associated with their own State. |
+----------------+-----------------------------------------------------+
| First Name     | First name of the obligor.                          |
+----------------+-----------------------------------------------------+
| Last (Name)    | Last name of the obligor.                           |
+----------------+-----------------------------------------------------+
| Source         | The source of the address. The values for this      |
|                | field are:                                          |
|                |                                                     |
|                | Other obtained by the Federal Offset                |
|                |                                                     |
|                | State submitted by the State                        |
+----------------+-----------------------------------------------------+
| Address        | The obligor's address lines 1 and 2, and either the |
|                | city, State and ZIP code, or, if this is a foreign  |
|                | address, the city, country, and postal code.        |
+----------------+-----------------------------------------------------+
| Create         | The date that the address was first added to the    |
|                | Federal Offset Program.                             |
+----------------+-----------------------------------------------------+
| TANF FMS       | The date that the address was sent to FMS for the   |
|                | TANF case.                                          |
+----------------+-----------------------------------------------------+
| NTANF FMS      | The date that the address was sent to FMS for the   |
|                | Non-TANF case.                                      |
+----------------+-----------------------------------------------------+

### Pre-Offset Notice Query

Figure 1-5 displays the obligor's case-specific PON data in response to
a query entered on the Pre-Offset Notice Query Entry screen (not shown).
[]{.mark}

[]{#__RefHeading___Toc179015757 .anchor}Figure 1‑5: Pre-Offset Notice
Query Display Screen

![](media/image2.png){width="6.166666666666667in"
height="2.5104166666666665in"}

Chart 1-2 describes the fields on the Pre-Offset Notice Query Display
screen.

+----------------+-----------------------------------------------------+
| []{            |                                                     |
| #__RefHeading_ |                                                     |
| __Toc179014805 |                                                     |
| .anchor}Chart  |                                                     |
| 1‑2:           |                                                     |
| Pre-Offset     |                                                     |
| Notice Query   |                                                     |
| Display Screen |                                                     |
+================+=====================================================+
| Field Names    | Field Description                                   |
+----------------+-----------------------------------------------------+
| Page X of Y    | 'X' represents the individual page that is being    |
|                | viewed.                                             |
|                |                                                     |
|                | 'Y' represents the total number of pages available  |
|                | to display for this case.                           |
+----------------+-----------------------------------------------------+
| Date/Time      | Indicates the date and time the record was          |
|                | displayed.                                          |
+----------------+-----------------------------------------------------+
| Command        | At the command prompt, type '**N**' or '**P**' and  |
|                | press **Enter** to go to the next page in the       |
|                | record or the previous page in the record. Press    |
|                | **F3** to return to the Pre-Offset Notice Query     |
|                | Entry Screen.                                       |
+----------------+-----------------------------------------------------+
| Soc Sec No     | Social Security Number of the obligor.              |
+----------------+-----------------------------------------------------+
| Case Type      | Type of Case:                                       |
|                |                                                     |
|                | A TANF                                              |
|                |                                                     |
|                | N Non-TANF                                          |
+----------------+-----------------------------------------------------+
| State          | State that certified the case. States can only view |
|                | PONs that are issued by OCSE for their own State.   |
+----------------+-----------------------------------------------------+
| PON Request    | The type of request that generated the PON. The     |
|                | values for this field are:                          |
|                |                                                     |
|                | > ALLPON The State requests PONs for all of its     |
|                | > cases.                                            |
|                | >                                                   |
|                | > SUPPLEMENTAL The State requested an additional    |
|                | > PON for an individual case.                       |
|                | >                                                   |
|                | > NEW The PON request was generated from an Add or  |
|                | > Re-certify transaction.                           |
+----------------+-----------------------------------------------------+
| First Name     | First name of the obligor.                          |
+----------------+-----------------------------------------------------+
| Last (Name)    | Last name of the obligor.                           |
+----------------+-----------------------------------------------------+
| Case ID        | ID that was given to this case by the State that is |
|                | listed on the PON.                                  |
+----------------+-----------------------------------------------------+
| Pre-Offset     | Date that the PON was mailed.                       |
| Date           |                                                     |
+----------------+-----------------------------------------------------+
| Pre-Offset     | Obligor's arrearage amount at the time the PON was  |
| Amount         | generated.                                          |
+----------------+-----------------------------------------------------+
| Address        | The address lines 1 and 2, and either the city,     |
|                | State and ZIP code, or, if this is a foreign        |
|                | address, the city, country, and postal code where   |
|                | the PON was sent.                                   |
+----------------+-----------------------------------------------------+
| Local Code     | State/local contact information code for the        |
|                | obligor at the time the PON was generated.          |
+----------------+-----------------------------------------------------+