U.S. Department of Housing and Urban Development

H O U S I N G

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Special Attention of:

All Regional Administrators, Notice H 94-20 (HUD)

Directors, Office of Regional

Housing, Field Office Managers, Issued: 3/23/94

Directors, Housing Management and Expires: 3/31/95

Housing Development Divisions,
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(Category A and B Offices) Cross References:

Handbooks 4350.1,

Directors, Regional Accounting 4350.3, 4640.1

Divisions, FmHA State Offices Notice H-93-71

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Subject: Processing of Requests for Section 8 Funds for Service

Coordinators in Section 8 (including Farmers Home

515/8), Sections 202, 202/8, 221(d) and 236 Projects

and Monitoring of Approved Requests - Fiscal Year

(FY) 1994

I. GENERAL:

This Notice amends Notice H-93-71 which provided field

office procedures for advertising for, receipt of and processing

of requests for Section 8 funds for service coordinators provided

in FY 1993. Notice H-93-71 remains in effect for all actions

necessary to complete the funding round and make the awards as

described therein. New funding requests under this Notice

amendment will receive FY 1994 funds in the same manner as those

funded through Notice H-93-71, except as modified below.

II\. PURPOSE:

Funding for a service coordinator in FY 1994 continues

as a separate Section 8 HAP contract. Eligibility covers Section

808 of the National Affordable Housing Act (P.L. 101-625), as

amended and Sections 674, 676 and 677 of the Housing and

Community Development Act of 1992 (HCDA). FY 1994 funds were

appropriated for service coordinators under the Department of

Veterans Affairs, HUD and Independent Agencies Appropriations

Act, 1994 (the Act), (P.L. 103-124)

This Notice amendment adds coverage for service

coordinators to Section 8 (including Section 515 projects of the

Farmers Home Administration), 221(d) and 236 projects in addition

to Sections 202 and 202/8, and provides guidance for the usage of

the new FY 1994 funds. It amends Notice H-93-71 by adding a new

timetable and three dollar allocation plans; all other

requirements of Notice H-93-71 remain in force, except as amended

below. This Notice must be distributed along with copies of

Notice H-93-71 to all requestors.

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HMEES : Distribution:
W-3-1,W-2(H),W-3(H)(FHEO)(ZAS)(OGC)(PD&R),W-4(H),R-1,
R-2,R-3-1(H)(RC),R-3-2,R-3-3,R-6,R-7,R-7-2,R-8

Previous Editions Are Obsolete HUD 21B (3-80)

GPO 871 902

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III\. AMENDMENTS:

Paragraph VII, Basic qualifications of a Service

Coordinator, Section B, Aides Working with a Service Coordinator,

Subsection 2, is modified as follows:

\"The \"Note\" on the top of page 13 is deleted.\"

Paragraph IX, Staffing Considerations, Section B,

Projects Sharing a Coordinator, is modified as follows:

\"Sharing of a coordinator is extended to include

sharing among Section 8, 202, 221(d) and 236 projects.

Small FmHA Section 515/8 projects are encouraged

to share a service coordinator with one or more near-by HUD

projects.\"

Paragraph IX, Section D, Coordinators in Projects Which

are Physically Joined, is modified as follows:

\"There are Sections 202 or 202/8 projects which

are physically connected to, e.g., a Section 8, 221(d) or a

Section 236 project. These projects may share a coordinator.\"

Paragraph IX, Section E, \"Quality Assurance\" is ADDED

as a new section, as follows:

\"Management must assure that the service

coordinator function is effectively implemented. Therefore,

quality assurance is an allowable administrative expense. A

project may propose dollars to provide limited monitoring

oversight of the service coordinator by a qualified third party

by providing a written justification along with the budget;

current salaries of in-house staff may not be augmented for this

purpose.\"

Paragraph X, Allocation of Funds, Section A,

Allocation Amounts, is modified as follows:

\"1. Each Region has Sections 8, 202, 202/8,

221(d) and 236 projects for the elderly and

disabled of at least 40 units.

2\. There are Section 8 funds available for

service coordinators in FY 1994:

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\- \$22,000,000 for Section 202 and 202/8,

\- \$15 million for Section 8 projects

(which includes insured and non-insured

projects with project-based subsidy

(Section 8, Rent Supplement, RAP,

including FmHA section 515/8), and,

\- \$10 million for Section 221(d) BMIR and

236 projects which are insured and

WITHOUT project-based subsidy.

3\. Within each of the three allocations, dollars

are allocated to each Region as a percentage

of the total allocation. That percentage is

the same as the percentage of number of units

of the cited project type to the national

number of units for that project type.\"

Paragraph X, Section B, Fund Assignments, is

modified to provide specific allocations for three separate

funding categories, as follows:

\"1. FY 1994 FUNDS FOR SERVICE COORDINATORS IN SECTION 202

AND 202/8 PROJECTS

Region Units Allocation Percentage

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Region I: 11,392 \$1,256,746 5.71%

Region II: 21,940 \$2,420,383 11.00%

Region III: 23,443 \$2,586,191 11.76%

Region IV: 40,671 \$4,486,754 20.39%

Region V: 40,710 \$4,491,057 20.41%

Region VI: 18,067 \$1,993,120 9.06%

Region VII: 11,039 \$1,217,803 5.54%

Region VIII: 5,216 \$575,420 2.62%

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Region IX: 22,314 \$2,461,642 11.19%

Region X: 4,631 \$510,884 2.32%

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TOTALS: 199,423 \$22,000,000 100%

Any Section 202 or 202/8 projects fundable but not

selected under the lottery process in Notice H-93-71 must be

funded FIRST from the dollars available for Section 202 and 202/8

projects under this Notice amendment before advertising for

additional applicants, receiving them and running a lottery for

the newly submitted applications.

Funds remaining under this allocation, if any, CAN NOT

be reallocated to either Section 8 projects, or Sections 221(d)

BMIR or Section 236 projects, below. Residuals will be held for

future use.

2\. FY 1994 FUNDS FOR SERVICE COORDINATORS IN SECTION 8

PROJECTS

Region Units Allocation Percentage

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Region I: 22,662 \$1,569,391 10.46%

Region II: 14,544 \$1,007,202 6.71%

Region III: 25,968 \$1,798,338 11.99%

Region IV: 39,373 \$2,726,662 18.18%

Region V: 40,362 \$2,795,152 18.63%

Region VI: 7,929 \$548,961 3.66%

Region VII: 13,955 \$966,413 6.44%

Region VIII: 7,318 \$506,787 3.38%

Region IX: 32,551 \$2,254,224 15.03%

Region X: 11,940 \$826,870 5.51%

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TOTALS: 216,600 \$15,000,000 100%

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There must be a separate lottery, if needed, for these

projects.

These projects include insured and non-insured projects

with project-based subsidy (Section 8, Rent Supplement, RAP, and

FmHA section 515/8). However, as the number of Section 515/8

applications expected is small this year, the numbers of Section

515/8 projects has not been added to the universe.

Funds remaining under this allocation, if any, CAN NOT

be reallocated to either Section 202 or 202/8 projects above, or

Sections 221(d) BMIR or 236 projects, below. Residuals will be

held for future use.

3\. FY 1994 FUNDS FOR SERVICE COORDINATORS IN SECTION

221(d) BMIR and 236 PROJECTS

Region Units Allocation Percentage

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Region I: 141 \$76,965 0.77%

Region II: 6,295 \$3,436,135 34.36%

Region III: 1,604 \$875,546 8.76%

Region IV: 3,027 \$1,652,293 16.52%

Region V: 4,153 \$2,266,921 22.67%

Region VI: 866 \$472,707 4.73%

Region VII: 1,399 \$763,646 7.64%

Region VIII: 0 0 0

Region IX: 835 \$455,786 4.56%

Region X: 0 0 0

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TOTALS: 18,320 \$10,000,000 100%

These projects include Section 221(d) BMIR and Section

236 projects which are insured and WITHOUT project-based subsidy.

There must be a separate lottery, if needed, for these

projects.

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Funds remaining under this allocation, if any, CAN NOT

be reallocated to either Section 202 or 202/8 projects or Section

8 projects, above. Residuals will be held for future use.\"

Paragraph XI, Owner/Borrower Submission - Field Office

Review process, Section A, Notification to Owner/Borrowers, is

modified as follows.

\"Field offices must send a notification letter to all

Section 202 and 202/8 owner/borrowers which remain eligible and

have not submitted an application in prior funding rounds within

30 days of the publication date of this Notice (see sample

notification letter, Appendix 1), subject to Paragraph X.B(1),

prior).

Sections 8 (including FmHA Section 515/8), 221(d) and

236 projects for the elderly will be notified through a short

Federal Register notice which we will distribute to the field

offices and FmHA as soon as it is available. Field offices are

encouraged to spread the word to Section 8, 221(d) and 236

projects by telephone, in the interim; FmHA staff are encouraged

to spread the word to their projects, also.

The new timetable is summarized at Appendix 16.\"

Paragraph XI, Section B, Owner/Borrower Eligibility, is

modified as follows:

\"1. Projects Funded for Service Coordinators

Under Notices H-93-71, H-92-40, and H-91-42

Projects funded under the above Notices are

NOT eligible to request additional funding

through this Notice. An owner of a project

funded under one of the above Notices may

request funds for projects which have not

been funded.

2\. Eligible Owner/borrowers/projects

In addition to Section 202 projects as

defined under 24 CFR Sections 277 and 885,

additional owners of projects for the elderly

and disabled as defined in 24 CFR Parts 880,

381, 883, 884 and 886), 24 CFR Part 221,

Subpart C and 24 CFR Part 236 are eligible to

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apply for Section 8 funds for a service

coordinator.

These include:

\- insured and non-insured projects with

project-based subsidy (Section 8, Rent

Supplement, RAP, FmHA Section 515/8),

and,

\- Section 221(d) BMIR and 236 projects

which are insured and WITHOUT project-based

subsidy.

NOTE: Section 811 projects are not

eligible for these Section 8 funds.

All projects must be eligible housing for the

elderly and disabled. This means any

eligible project including any building

within a mixed-use project that was

designated for occupancy by elderly persons,

or persons with disabilities at its

inception, or although not so designated, for

which the eligible owner gives preference in

tenant selection (with HUD approval) for all

units in the eligible project (or a building

within an eligible mixed-use project) to

eligible elderly persons or persons with

disabilities.

Each project must contain 40 or more units

(unless owner/borrowers of smaller projects

in the same, immediate geographic area submit

a joint application which contains an

aggregate of at least 40 units.

All projects submitted must be at least 90

percent (90%) occupied as of the date of the

request to HUD.

NOTE: The percentage rate of 90 percent

does not correlate to the Handbook

guidelines published in 4350.1,

Chapter 7, \"Processing of Budgeted

Rent Increases and Fees\" which

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directs the owners/agents to factor

in a vacancy rate that was in

effect at final endorsement.\"

3\. Eligible Housing Projects

This subparagraph is deleted.

Paragraph XI, Section D, Section 8 Request Submission,

is modified as follows:

\"The deadline for requests submitted under this Notice

amendment is 3:00 P.M., local time, as of the date of the Federal

Register Notice in the field office which has jurisdiction for

the project. All three categories of funding will use the NOFA

date. The deadline date is firm as to date and hour.

FAXED requests are NOT acceptable.

FmHA applications must be submitted to the HUD Field

Office which normally has jurisdiction over the locality in which

the FmHA project is located (see list of offices at Appendix 18).

NOTE: For the purpose of listing a schedule herein and at

Appendix 16, June 10 is used as the planned

announcement date. We will provide a revised schedule

by cc:mail when the Federal Register Notice is

published.\"

Paragraph XI, Section E, Initial Screening/Threshold

Review, is modified as follows:

\"Project Eligibility

1\. Project is funded under Sections 8, 202,

202/8, 221(d), or 236, as defined in

Paragraph XI.B(2), above.

NOTE: If a request is not for an eligible

project, it should immediately be

placed in reject status without

further review, and the owner so

notified.

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The Loan Management Branch Chief must send

screening deficiency letters by June 15, 1994 (or three work days

after the request deadline).\"

Paragraph XI.F, Technical Review, subsection f(2)

deficiency letters, is modified as follows:

\"The Loan Management Branch Chief must send

technical deficiency letters no later than July 1, 1994 (or 21

calendar days after the request deadline).\"

Paragraph XI.G, Field Office List to the Regional

offices, is modified as follows:

\"HUD Headquarters recognizes that the Regional role may

have to be modified later in the fiscal year, depending on the

reorganization and the manner in which the transition to the

Field organization takes place. If needed, there will be

appropriate modification to the procedures stated in this Notice.

The field office list must be sent to the Regional

Office by July 15, 1994 (or 35 calendar days after the request

deadline).

Please note that each field office must submit SEPARATE

sets of HUD-92295s, listing all the owner/borrowers approved for

funding in that field office.

The HUD-92295s should be filled out with separate

copies for each type of eligible project; i.e.,

\- one for Section 202 and 202/8 projects,

\- one for Section 8 projects which are not 2025 but

including FmHA 515s, all with project-based

subsidy, and,

\- one for Section 221(d) BMIRs and Section 236s

WITHOUT project-based subsidy.

These lists must include the new Section 8 Service

Coordinator Contract Number (see Paragraph XII, following).\"

Paragraph XII, Selection Process and Funding of

Request, opening sentence, is modified as follows:

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\"Each Region will hold a lottery by July 22, 1994 (or

42 calendar days following request deadline).

Paragraph XII.A(6) is DELETED and replaced with the

former A(7) renumbered A(6) and modified as follows:

6\. By August 2, 1994 (or 53 calendar days after

the request deadline), the Regional Director

of Housing must submit to the Office of

Elderly and Assisted Housing, ATTN: Chief,

Services Branch, Elderly and Handicapped

People Division, two of the following:

\- a list on a SEPARATE set of HUD-92295s,

listing all the owner/borrowers approved

for funding in that Region.

The HUD-922955 should be filled out with

separate copies for each type of

eligible project; i.e.,

\- one for Section 202 and 202/8

projects,

\- one for Section 8 projects which

are not 202s but including FmHA

515s, all with project-based

subsidy,

\- and one for Section 221(d)BMIRs and

Section 236s WITHOUT project-based

subsidy.

This list must include the new Section 8

Service Coordinator Contract Number

which must also be entered into the

Section 8 MIS as follows:

Reporting Form = Section 8 Activity

Report Form

HUD-52491.2

(2F1/2F2/2F3) New

Construction/Sub

Rehab/Mod Rehab-PD

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Program Number = Positions 1-2:

Alpha State Code

= Positions 3-4:

Field Office Code

= Positions 5-6: \"CS\"

for HUD projects and

\"RS\" for FmHA

projects

= Positions 7-8: Two-digit

Fiscal year:

\"94\"

= Positions 9-11:

Three digit

serialized

application number

A sample number for a FY 1994 project in

New York City under the New York

Regional office is: NY36-CS94-009.

A sample number for a FY 1994 FmHA

project in Cortland County, NY, under

the Buffalo office is NY06-RS94-001.

Please continue the sequential numbering

for HUD projects begun under Notice

H-93-71; e.g., if the last application

under Notice H-93-71 is NY36-C940-008,

the first number logged in under this

Notice amendment is NY36-CS94-009.

AND,

\- a list of all technically acceptable

requests which were NOT funded due to

insufficient funds in the Region on the

HUD-92295 (including a tentative new

Section 8 Contract number); OR

\- a memorandum stating the amount of

excess Section 8 funds (those dollars

above that necessary to fund all

designated acceptable requests submitted

per Paragraph X.B, prior) designated for

that Region; OR

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\- a memorandum stating that there are NO

unfunded projects or left-over section 8

funds in that Region.

The Regional Housing Director will ALSO request the

Office of Elderly and Assisted Housing, ATTN: Services Branch

Chief, in writing by August 2, 1994 (or 53 days after the

request deadline) to have a HUD-185 issued for EACH OF:

\- all approvable regular Section 202 and 202/8

projects,

\- a separate HUD-185 for Section 202/8s which are

approvable loan management renewal projects (i.e.,

xxxx-L000-xxx)

\- all approvable Section 8 projects with project-based

subsidy (including FmHA); and,

\- all approvable Section 221(d)BMIR and 236 projects

without project-based subsidy.

The Office of Elderly and Assisted Housing will

work with Headquarters Funding Control to reassign any unused

funds (see Section X.A, prior). If there are insufficient

requests to use all excess funds, all owner/borrowers submitted

will be selected. If funds are insufficient, Headquarters will

use a lottery process. The Regional Director of Housing will be

informed of Headquarters action in writing by August 18, 1994.\"

Paragraph XII.B(4) modified as follows:

\"The target date for the issuance of the Selection

Letters is August 24, 1994 (or 75 days after the request

deadline).\"

Paragraph XII.C, Field Office Actions on Approvable

Requests Not Funded, is modified as follows:

\"(1) Projects approvable but not funded under Notice

H-93-71 because of insufficient funds shall not be so notified.

They must be funded first from the \$22 million in funds available

under this Notice amendment for Section 202 and 202/8 projects.

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\(2\) The field offices must notify all owner/borrowers

not selected under this Amendment because of insufficient funds

by September 9, 1994 (or 90 days after the request deadline).\"

Paragraph XIII, Project and Field Office Recordkeeping

and Reporting, Section D, Field Office Reporting to the Region,

is modified by adding a new sentence to the end of paragraph 2 of

the section as follows:

\"A HUD-92453 must be filled out for each funded project

type, i.e, one for Section 8s with project-based subsidy, one for

Section 202s, one for Sections 221(d)BMIRs and 236s without

project-based subsidy.\"

Paragraph XIII, Section E, Regional Report to

Headquarters, is modified by adding a new sentence after the

first sentence in the section as follows:

\"A HUD-92453-A must be filled out for each funded

project type reported by the field offices, i.e, one for Section

8s with project-based subsidy, one for Section 202s, one for

Sections 221(d)BMIRs and 236s without project-based subsidy.\"

IV\. FOR FURTHER INFORMATION:

Questions regarding this Notice from HUD Regional

and Field Office staff or FmHA staff should be directed to the

appropriate Headquarters Desk Officer at 202-708-3291. Please

state from what HUD field office/FmHA office you are calling.

Any questions regarding this Notice from potential

applicants for a service coordinator must be directed to the

appropriate loan servicer in the HUD Field Office which services

the project.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Assistant Secretary for

Housing-Federal Housing

Commissioner

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APPENDICES: FOR THOSE MODIFIED, SEE \"\*\"

1\. Sample Invitation Letter\*

2\. Sample Request Letter Format\*

2A. Sample \"lead project\" Letter Format; use Notice H-93-71

3\. Blanket Certification \*

4\. Owner/borrower Checklist\*

5\. Field Office (FO) Screening/Threshold Checklist\*

6\. Screening Letter Format\*

7\. Sample Rejection Letter Format; use Notice H-93-71

8\. FO Technical Review Checklist\*

9\. Deficiency Letter Format\*

10\. HUD-92295, \"Field Office and Regional Office Report on

Service Coordinators\"\*

11\. Sample Selection Letter Format; use Notice H-93-71

12\. Not-selected Letter Format; use Notice H-93-71

13\. HUD-92453-B, \"Project Report on Service Coordinators\"\*

14\. HUD-92453, \"Field Office Report on Service

Coordinators\" \*

15\. HUD-92453-A, \"Regional Office Report on Service

Coordinators\" \*

16\. Timetable\*

17\. Congressional Notification Letter Format; use Notice

H-93-71

17A. Filled out Sample Congressional Notification Letter

Format; use Notice H-93-71

18\. List of HUD Field Office Addresses (new)

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APPENDIX 1

SAMPLE INVITATION LETTER

Dear :

This is to inform you that funding is now available for

Sections 8 (including FmHA) - \$15 million, 202, 202/8 - \$22

million, and 221(d) BMIRs and 236 projects - \$10 million, for

service coordinators in FY 1994. Requests may be submitted to

use residual receipts in concert with Section 8 funds or Section

8 funds alone. Requests from owner/borrowers are due by

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_. Requests which are technically
acceptable

will be submitted to the Regional office in \_\_\_\_\_\_\_\_\_\_\_\_\_
for

inclusion in a Regional lottery. In Region \_\_ , \_\_\_\_\_\_\_\_\_ ,
is

available for 202s, \_\_\_\_\_\_\_\_\_\_ is available for Section 8s and

\_\_\_\_\_\_\_ is available for Section 221(d) BMIRs and 236s.

Eligibility is limited to projects which:

\- are funded under 24 CFR Parts 221 Part C, 236, 277,

880, 881, 883, 884, 885 and 886, which are designated

as projects for the elderly and disabled;

\- have 40 rental units or more, unless two or more

projects are grouped together in one application to

reach a 40 rental unit threshold;

\- have at least an estimated 25 percent of the residents

frail, \"at-risk\", or disabled.

\- have an occupancy rate of 90 percent at the time of

application;

\- have finally closed;

\- are current in mortgage payments or are current under a

HUD-approved workout agreement;

\- use the HUD-approved budget process or are willing to

convert from the Annual Adjustment Factor (AAF) to the

annual budget process (Section 202 only); and,

\- have a residual receipts account separate from the

reserve for replacement account or are willing to set

up one (section 202 only).

Page 1 of 2

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Further considerations are contained in HUD Notice H-94-\_\_\_\_\_

\"Processing of Requests for Section 8 Amendment Funds for Service

Coordinators in Section 202 Housing and Monitoring of Approved

Requests - FY 1994.\" This Notice, together with the supportive

Notice H-93-71, is available by mail upon receipt of a letter or

telephone call to the loan servicer which normally services your

project. Potential applicants may also come in to the office to

get a copy of the Notice.

If there are questions, please call your loan servicer.

Very sincerely yours,

Loan Management Branch Chief

Page 2 of 2

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APPENDIX 2

REQUEST LETTER FORMAT - (form letter for owner/borrower

on letterhead. If two or more projects are sharing a

service coordinator, EACH project must submit the

following letter.)

Dear \_\_\_\_\_(Director of Housing Management - Name)\_\_\_\_
\_\_\_\_\_(Date)\_\_\_

This is to request approval to hire a service coordinator

for five years, which will serve the following project(s):

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_(project name \_\_\_\_\_\_ and
city)\_\_\_\_\_\_\_\_\_\_.

1\. \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_\_\_\_

Project Number Section 8 Number Cong. Dist.

2\. Project Type - check one:

\_\_\_\_ 202 or 202/8

\_\_\_\_ Section 8 (insured and non-insured WITH project-based

subsidy - including FmHA 515/8)

\_\_\_\_ Section 221(d)BMIR/236 insured WITHOUT project-based

subsidy

3\. Total Number of Rental Units \_\_\_\_\_

4\. Total Number of Residents \_\_\_\_\_\_

5\. Estimated Number Frail elderly/disabled \_\_\_\_\_;

Estimated Number \"At-Risk\" elderly \_\_\_\_\_

6\. Service Coordinator salary (based on the following formula):

a\. determine the salary level, looking at comparable jobs

(modified by number of hours worked).

Salary level \_\_\_\_\_\_\_\_\_\_

b\. Set annual salary rate (salary plus fringe)

\_\_\_ no./hrs/wk; \_\_\_ \$/hr; \_\_\_ (fringe rate - %);

\_\_\_\_\_\_\_\_\_\_ (annual salary rate)

Page 1 of 3

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APPENDIX 2 (Cont\'d)

c\. determine administrative costs (List)
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_ (total amount).

Quality Assurance is included as an administrative

cost \_\_\_Yes \_\_\_ No

If yes, attach justification - and explanation of how

it will be done.

NOTE: Administrative costs after year one can not

include start-up costs for other than the

first year.

d\. Total cost/year 1= \_\_\_\_\_\_\_\_ allowable administrative costs

\+ annual salary rate \_\_\_\_\_\_\_\_\_ = total cost/yr.
\_\_\_\_\_\_\_\_\_

NOTE: A five percent inflation factor can be used

annually after year 1.

7\. The following amounts are requested:

Residual Receipts Section 8 Total

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_

Year 1: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_

Year 2: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_

Year 3: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_

Year 4: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_

Year 5: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_

GRAND TOTAL: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_

8\. The amounts in Number 5 above reflect the following salary,

fringe and administrative costs.

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APPENDIX 2 (Cont\'d)

Salary Fringe Admin. Costs Total

\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_

Year 1: \_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_

Year 2: \_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_

Year 3: \_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_

Year 4: \_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_

Year 5: \_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_

GRAND TOTAL: \_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_

8\. Project will contract out for a service coordinator \_\_\_ Yes

\_\_\_ No

9\. Project will share a service coordinator with one or more

other projects \_\_\_ Yes \_\_\_ No

10\. Attachments:

\(a\) evidence demonstrating salary comparability with

similar positions in the local jurisdiction;

\(b\) a current bank statement showing the residual receipts

balance; and,

\(c\) the blanket certification form.

\(d\) justification and explanation of quality assurance, if

appropriate.

We appreciate your consideration of this request. If there

are any questions, your staff may call
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ at

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ for further information.

Sincerely,

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Signature

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Typed name

Chairperson, Owner/borrower

Corporation

Page 3 of 3

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APPENDIX 3

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Owner/borrower Corporation Project Number

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Project name Section 8 Number

BLANKET CERTIFICATION

1\. At least 25 percent (25%) of the residents of the project

are frail/disabled or \"at risk\", subject to Paragraph VII of

the Program Notice, at the time of the request to HUD.

2\. Office Space (Check one)

There is sufficient office space available for the

service coordinator (and aides, if appropriate),

including space for confidential meetings and a

\_\_\_\_\_ location to secure files; OR,

In cases where management plans to use current

community or other non-commercial space for a service

coordinator\'s office and for confidential meetings,

that space is sufficient for its intended use and that

its use will not adversely affect the normal activities

of the residents of the project. Additionally, there

\_\_\_\_\_ is a separate, secured area for storing files.

3\. Data Collection - agrees to keep job descriptions for

service coordinator/aides on file and client files

containing: Intake form, including information on referrals

to community agencies; Case management plan, if appropriate;

Quarterly monitoring plan and follow-up, as appropriate;

Information relating to any reports, alleged or otherwise,

of human or civil rights abuse, adult abuse of any type

(i.e. ,mental, physical, financial), violations of personal

property or dignity, and follow-up, case resolution, or

status, as appropriate; Results of all monitoring and agency

follow-up(as appropriate); Notes on all meetings with

client/family members; Disposition/termination of case. The

files shall be kept in a secured location and accessible

ONLY to the service coordinator, and project management to

the extent necessary.

The project agrees to maintain documentation of service

coordinator expenses, consistent with normal Section 8

practices and to maintain confidentiality of information

related to any individual, per the Privacy Act of 1974.

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APPENDIX 3 (Cont\'d)

Each project approved for a Service Coordinator agrees to

report annually to the Field office (beginning one year

after the date of execution of the new HAP contract or

approval to use residual receipts), using the HUD-92453-B.

4\. The costs of a service coordinator, service coordination

and/or case management as described or referred to in

Paragraphs V, VI, VIII and IX of the HUD Notice \"Processing

of Requests for Section 8 Funds for Service Coordinators in

Section 8 (including FmHA) 202, 202/8, 221(d) and 236

Projects Monitoring of Approved Requests - FY 1994,\" if in

place, are not being transferred to HUD in this request.

5\. HUD Approved Budget Process (Section 202/8 ONLY (Check one

or, if not 202/8 mark N/A)

\_\_\_\_\_ The undersigned certifies that the project currently

operates under the HUD-approved budget process. OR,

\_\_\_\_\_ The undersigned certifies that the project currently

operates with an annual adjustment factor. The

undersigned understands that HUD will not sign a HAP

contract for service coordinator funds unless the

project agrees to have its Section 8 contract amended

to substitute the annual HUD-approved budget process

for all future rent increases under Section 8.

6\. Residual Receipts ((Section 202/8 ONLY (Check one or, if not

202/8 mark N/A))

\_\_\_\_\_ The undersigned certifies that the project currently

has and utilizes an established separate residual

receipts account. OR,

\_\_\_\_\_ The undersigned certifies that the project currently

does not have a residual receipts account separate from

the reserve for replacement account. The undersigned

understands that HUD will not sign a HAP contract for

service coordinator funds unless the project agrees to

have its regulatory agreement amended to provide for a

residual receipts account(s) separate from the reserve

for replacement account into which all future residual

receipts will be deposited.

Page 2 of 3

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APPENDIX 3 (Cont\'d)

7\. Any service coordinator hired or contracted for is trained

according to the standards stated in Paragraph VI of Notice

H-93-71.

In the event that the service coordinator is not fully

trained at the point of hiring, the owner/borrower agrees to

ensure that the service coordinator receives and completes

appropriate training satisfactorily within one year of

initial hiring.

8\. The funds requested for a service coordinator are for NEW

time allocations and staffing and NOT to augment the salary

of an existing staff person whose time on the job will not

be increased.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_\_\_\_\_

Chairperson, Board Signature Date

of Directors, owner/

borrower corporation

Page 3 of 3

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APPENDIX 4

OWNER/BORROWER CHECKLIST

This checklist is for owner/borrowers to use to review their

package and insure that all items are filled out and that all

necessary materials are included. Any item may be corrected

during the technical review period. Submit a copy of this form

with the request to HUD.

\_\_\_\_\_ (1) Owner/borrower is eligible (approved

originally under 24 CFR Part 221 Subpart C,

236, 277, 880, 881, 883, 884, 885 or 886

(including FmHA Section 515/8) and is housing

for the elderly as defined in the Notice)

\(2\) Request format containing:

\_\_\_\_\_ - date of letter

\_\_\_\_\_ - project name and city

\_\_\_\_\_ - project number

\_\_\_\_\_ - section 8 number

\_\_\_\_\_ - congressional district

\_\_\_\_\_ - project type

\_\_\_\_\_ - total number of rental units

\_\_\_\_\_ - total number of residents

\_\_\_\_\_ - estimated number of frail elderly/

disabled

\_\_\_\_\_ - estimated number \"at-risk\"

\_\_\_\_\_ - salary level

\_\_\_\_\_ - number/hours worked/week

\_\_\_\_\_ - \$/hour

\_\_\_\_\_ - fringe benefit percentage

\_\_\_\_\_ - annual salary rate

\_\_\_\_\_ - administrative costs

Page 1 of 2

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APPENDIX 4 (Cont\'d)

\_\_\_\_\_ - total cost per year

\_\_\_\_\_ - amounts shown by year, Section 8,

residual receipts, total, grand totals

\_\_\_\_\_ - amounts shown by year as salary, fringe,

administrative costs, totals, grand

total

\_\_\_\_\_ - contracting for a coordinator check-off

\_\_\_\_\_ - sharing a coordinator check-off

\_\_\_\_\_ - request signed by owner/borrower, NOT by

management agent

\_\_\_\_\_ (2) Attachments Thereto:

\- blanket certification signed by the

Board Chairperson, Owner/borrower, with

appropriate check-offs in items No. 2,

\_\_\_\_\_ 5, and 6.

\- evidence demonstrating comparability of

the service coordinator position with

similar positions in the local

jurisdiction, assuring that the proposed

salary is compatible with other

\_\_\_\_\_ members of the management team.

\- bank statement with current residual

\_\_\_\_\_ receipts balance in the project account.

\- justification and explanation of quality

\_\_\_\_\_ assurance, if appropriate.

\(3\) Lead agency letter format (if appropriate)

\- all projects listed by:

\_\_\_\_\_ - owner/borrower corporation

\_\_\_\_\_ - project name/city/state

\_\_\_\_\_ - Section 8 dollars requested

\_\_\_\_\_ - signed by owner/borrower, NOT by

management agent;

Page 2 of 2

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APPENDIX 5

SCREENING CHECKLIST

Field Office \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Applicant Name \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

(Other project name(s), if appropriate)
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Project Number(s)
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

The following checklist must be utilized by the field

offices AFTER INITIAL ELIGIBILITY IS ASCERTAINED to ensure

that all required items are included in the request.

\- Any item listed which receives a \"missing\" check-off

must be treated as deficient;

\- In cases of apparent deficiencies, the owner/borrower

must be given an opportunity to show HUD that its

determination is incorrect.

If deficient, a letter must be sent to the owner/borrower

within 14 calendar days of receipt of the request stating

which information is deficient or needs further elaboration

(see Appendix 6, following for sample letter).

Yes No

1\. The project meets the minimum size criteria

\- it has at least 40 rental units; OR, \_\_\_\_ \_\_\_\_

\- if two or more projects in the

immediate geographic are grouped

in the application, the group

contains a minimum of 40 rental units. \_\_\_\_ \_\_\_\_

Comments:

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APPENDIX 5 (Cont\'d)

Yes No

2\. Occupancy

EACH borrower/owner in the application

proposing to hire a services coordinator

must have a project which is 90 percent (90%)

occupied at the time of application to HUD

(Loan Management) \_\_\_\_ \_\_\_\_

Comments:

3\. EACH project loan is current or

current under a HUD-approved workout

arrangement. \_\_\_\_ \_\_\_\_

Comments:

4\. EACH project has been finally closed \_\_\_\_ \_\_\_\_

Comments:

\(5\) Request for EACH owner/borrower contains:

\- number of residents \_\_\_\_ \_\_\_\_

\- estimated number of frail/

disabled residents \_\_\_\_ \_\_\_\_

\- estimated number of

\"at-risk\" residents \_\_\_\_ \_\_\_\_

\- Section 8 funds to

fund service coordinator \_\_\_\_ \_\_\_\_

\- amount requested per year

and total \_\_\_\_ \_\_\_\_

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APPENDIX 5 (Cont\'d)

N/A O.K. Missing

\- Residual receipts

to fund service

coordinator \_\_\_\_ \_\_\_\_ \_\_\_\_

\- amount requested per year

and total \_\_\_\_ \_\_\_\_ \_\_\_\_

\- amount requested for each

source, per project, per

year \_\_\_\_ \_\_\_\_ \_\_\_\_

\- signature of chairperson

of the Board of Directors of

owner/borrower, not

management company (each

request) \_\_\_\_ \_\_\_\_

\(6\) Required attachments:

\- Documentation has been provided showing that residual

receipts for EACH project are either:

\(1\) under \$500/unit \_\_\_\_ \_\_\_\_ \_\_\_\_

\(2\) are above \$500/unit \_\_\_\_ \_\_\_\_ \_\_\_\_

Comments:

N/A O.K. Missing

\- documentation of salary

comparability \_\_\_\_ \_\_\_\_

Comments:

\(7\) Blanket certifications signed by Chairperson

of Bd. of Directors of owner/borrower

(not management company) \_\_\_\_ \_\_\_\_

\- item 2 checked-off \_\_\_\_ Yes \_\_\_\_ NO

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APPENDIX 5 (Cont\'d)

\- item 5 checked-off (or marked \"N/A\")

\_\_\_\_ Yes \_\_\_\_ No

\- item 6 checked-off (or marked \"N/A\")

\_\_\_\_ Yes \_\_\_\_ No

Comments:

N/A O.K. Missing

\(8\) Transmittal by \"lead\" agency

(not management company), if

appropriate \_\_\_\_ \_\_\_\_ \_\_\_\_\_\_\_

\- all owner/borrowers listed \_\_\_ Yes \_\_\_ NO

\- project name and location listed \_\_\_ Yes \_\_\_ No

\- Section 8 dollars listed \_\_\_ Yes \_\_\_ No

General Comments:

Signatures:

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_

Reviewer Date

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_

Chief, Loan Management Date

Page 4 of 4

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APPENDIX 6

SAMPLE SCREENING LETTER FORMAT

Dear \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_:

This is to inform you that the request submitted to the

\_\_\_\_\_\_\_\_\_\_\_\_ Field Office on \_\_\_\_\_\_\_\_\_\_\_\_\_\_ is
not complete or

may not meet basic eligibility requirements.

Please address each item checked-off as appropriate, within

14 calendar days of the date of this letter. This means, for

example, if the letter is dated May 15, 1994, the response must

be in the field office no later than close of business in that

field office on May 29, 1994. If materials are either still not

complete or do not address HUD concerns, the request will be

placed in reject status.

1\. The project does not meet the minimum size criteria

\- it does not have at least 40 rental units; \_\_\_\_\_

OR,

\- if two or more projects in the

immediate geographic are grouped

in the application, the group still

does not contain a minimum of 40 rental

units. \_\_\_\_\_

Comments:

2\. Sustaining Occupancy

EACH borrower/owner proposing to hire a

services coordinator does not have a project

which is 90 percent occupied as of the date

of application to HUD. \_\_\_\_\_

Comments:

3\. EACH project loan is not current or

not current under a HUD-approved workout

agreement. \_\_\_\_\_

Page 1 of 3

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APPENDIX 6 (Cont\'d)

Comments:

4\. EACH project has not been finally closed \_\_\_\_\_

Comments:

\(5\) Request for EACH owner/borrower does not contain:

\- Number of residents \_\_\_\_\_

\- estimated number of frail/

disabled residents \_\_\_\_\_

\- estimated number of

\"at-risk\" residents \_\_\_\_\_

\- Section 8 funds to fund service coordinator is missing:

\- amount requested per year

and total \_\_\_\_\_

\- Residual receipts

to fund service

coordinator \_\_\_\_\_

\- amount requested per year

and total \_\_\_\_\_

\- amount requested for each

source, per project, per

year \_\_\_\_\_

\- signature of chairperson

of the Board of Directors of

owner/borrower, not mgmt

company (each request) \_\_\_\_\_

Comments:

Page 2 of 3

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APPENDIX 6 (Cont\'d)

\(6\) Required attachments:

\- Documentation has not been provided showing that

residual receipts for EACH project are either:

\(1\) under \$500/unit, \_\_\_\_\_

\(2\) are above \$500/unit, AND \_\_\_\_\_

\(3\) sufficient for use as proposed \_\_\_\_\_

\- documentation of salary

comparability missing \_\_\_\_\_

\- justification and explanation of

quality assurance process missing/inadequate. \_\_\_\_\_

Comments:

\(7\) Blanket certifications is not signed by

Chairperson of Bd. of Directors of owner/borrower.

\- item 2 checked-off \_\_\_\_ No

\- item 5 checked-off \_\_\_\_ No

\- item 6 checked-off \_\_\_\_ No

Comments:

\(8\) Transmittal by \"lead\" agency

(not management company), if

appropriate \_\_\_\_\_

\- all owner/borrowers listed \_\_\_\_ NO

\- project name and location listed \_\_\_\_ NO

\- Section 8 dollars listed \_\_\_\_ NO

If there are any questions, please call \_\_\_\_\_\_\_\_\_\_\_\_\_\_, at

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_.

Sincerely yours:

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Chief, Loan Management

Branch

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APPENDIX 8

TECHNICAL REVIEW CHECKLIST

Field Office \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Applicant Name \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

(Other project name(s), if appropriate)
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Project Number(s)
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

YES NO

\(1\) Hours assigned to coordinate appear adequate

for need indicated. \_\_\_\_ \_\_\_\_

\(2\) Salary appears correctly computed \_\_\_\_ \_\_\_\_

\(3\) Residual receipts, are used in the

budget before the Section 8. \_\_\_\_ \_\_\_\_

\(4\) If residual receipts are over \$500/unit, the

dollars are available to the extent shown in

the request. \_\_\_\_ \_\_\_\_

Comments on 1-4:

\(5\) Sample funding Situation

NOTE: Use this example for reviewing actual submission.

If residual receipts are NOT utilized residual

receipts items below are left blank and the

Section 8 and Total columns are the same.

Assume project has \$55,000 in available residual receipts;

this amount will be applied prior to the Section 8 as

follows (the salary, fringe and admin. costs for the first

year are \$27,000):

The following represents the salary, fringe and

administrative costs for the position.

Page 1 of 4

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APPENDIX 8 (Cont\'d)

Salary Fringe Admin. Costs Total

\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_

Year 1: \$20,000 \$5,000 \$2,000 \$27,000

Year 2: \$21,000 \$5,250 \$500 \$26,750

Year 3: \$22,150 \$5,538 \$500 \$28,188

Year 4: \$23,358 \$5,815 \$525 \$29,698

Year 5: \$24,526 \$6,131 \$550 \$31,207

GRAND TOTAL: \$111,034 \$27,734 \$3,625 \$142,843

\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_

The following amounts are requested:

Residual Receipts Section 8 Total

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_

Year 1: \$27,000 0 \$27,000

Year 2: \$26,750 0 \$26,750

Year 3: \$1,250 \$26,939 \$28,188

Year 4: 0 \$29,698 \$29,698

Year 5: 0 \$31,207 \$31,207

GRAND TOTAL: \$55,000 \$87,844 \$142,843

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_

YES NO

\(6\) The Section 8 amount is equal to the five year

amount less any residual receipts over \$500/

unit which are available. \_\_\_\_ \_\_\_\_

Comments:

\(7\) the time period for the service coordinator

(number of hours to be worked) corresponds

with the need described in Appendix \_\_\_ and

Paragraph \_\_\_ of the Notice. \_\_\_\_ \_\_\_\_

Comments:

Page 2 of 4

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APPENDIX 8 (Cont\'d)

YES NO

\(8\) the salary and fringe benefits proposed for

the first year are consistent with the local

market and the rest of the management team

and other costs are consistent with other

similar costs requests and projects in the

offices\' jurisdiction. \_\_\_\_ \_\_\_\_

Comments:

\(9\) Any administrative costs proposed are in line

with other administrative costs approved for

that project and are consistent to those proposed

for other similar operations in the same

jurisdiction (variation is within about a 10

percent range). \_\_\_\_ \_\_\_\_

Comments:

\(10\) Quality assurance is proposed as an

administrative cost. \_\_\_\_ \_\_\_\_

If yes, a separate and adequate justification

is provided. \_\_\_\_ \_\_\_\_

Comments:

\(11\) Costs for years two-five are consistent with

year one, less any one-time start-up costs in

year one. \_\_\_\_ \_\_\_\_

Comments:

NOTE 1: Field offices may reduce the amount of funding

requested in any application. Examples of reasons to

reduce initial funding requests include, but are not

limited to:

\(1\) activities proposed are not eligible or approvable

by HUD;

Page 3 of 4

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APPENDIX 8 (Cont\'d)

\(2\) the cost of the service coordinator and other

costs proposed are not consistent with similar

salaries in the local jurisdiction or elsewhere in

the project; and,

\(3\) costs proposed are more than necessary to make the

activity feasible in the jurisdiction.

If proposed costs are reduced, state changes and reasons on

an attached page.

NOTE 2: If one or more projects are rejected in a multi-project

application, the application may remain in

consideration if the remaining project(s) are still 40

rental units or more. Field office staff must adjust

costs downward appropriately in technical adequacy

review.

General Comments on request:

Signatures:

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Reviewer Date

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Chief, Loan Management Date

Page 4 of 4

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APPENDIX 9

SAMPLE DEFICIENCY LETTER

Dear :

This is to inform you that the request submitted to the

HUD \_\_\_\_\_ Field Office on \_\_\_\_\_\_\_\_\_ is deficient with
respect to

\_\_\_\_\_ items as checked-off below.

Responses must be submitted within 14 calendar days of

the date of this letter. This means, for example, if the letter

is dated January 15, 1994, the response must be in the field

office no later than close of business in that field office on

January 29, 1994. If materials are either not complete or remain

incorrect, the request will be placed in reject status.

\(1\) Respond for correction/clarification to the following items:

\- Number of residents does not

appear to be correct \_\_\_\_\_

\- Estimated number of frail/disabled

and/or \"at-risk\" residents does not

seem consistent with HUD\'s last visit

to the project (or other reason stated

in comments, next page, top) \_\_\_\_\_

\- Section 8 funds to fund the

service coordinator are not stated

per year and totaled. \_\_\_\_\_

\- Project (one or more) does NOT

have sufficient residual receipts

available to be utilized based on

amount requested. The budget must be

modified accordingly. \_\_\_\_\_

\- Residual receipts to fund service

coordinator (if used) are not stated

per year and totaled. \_\_\_\_\_

\- Amounts requested for a

multi-project request are not stated

for each source per year and/or

per project, per year. \_\_\_\_\_

Page 1 of 3

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APPENDIX 9 (Cont\'d)

Comments:

\(2\) Residual receipts are not used in the

budget before the Section 8. \_\_\_\_\_

Comments:

\(3\) The Section 8 amount is not equal to the

five year amount less any residual receipts

over \$500/unit which are available. \_\_\_\_\_

Comments:

\(4\) The time period for the service coordinator

(number of hours to be worked) does not

correspond with the need described in Paragraph

IX of the Notice. \_\_\_\_\_

Comments:

\(5\) The salary and other costs proposed for

the first year are not consistent with the

local market and the rest of the management

team and fringe benefits and other costs

are consistent with other similar costs

allowed for that organization. Documentation

provided for salary comparability

is inadequate. \_\_\_\_\_

Comments:

Page 2 of 3

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APPENDIX 9 (Cont\'d)

\(6\) Justification for quality assurance has

not been provided, or is inadequate. \_\_\_\_\_

Comments:

\(7\) Costs for years two-five are not consistent

with year one, less any one-time start-up

costs in year one. \_\_\_\_\_

Comments:

\(8\) The salary and other costs proposed are

not consistent with those proposed for other

similar operations in the same jurisdiction.

If not, we have adjusted dollars, per number

8, below. \_\_\_\_\_

Comments:

\(9\) Additional comments regarding any Item in the Request:

Thank you for submitting an application for service

coordinator funds.

Very truly yours,

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Chief, Loan Management

Branch

Page 3 of 3

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Appendix 10

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List of Requests for Service Coordinators

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form HUD-92295 3/94

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Appendix 13

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Annual Project Report

on Service Coordinators

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form HUD-92453-B (03/94)

ref. handbooks 4350.1 & 4640.1

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Appendix 14

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Annual Field Office Report

on Service Coordinators

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form HUD-92453 (03/94)

ref. handbooks 4350.1 & 4640.1

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Appendix 15

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Annual Regional Report

on Service Coordinators

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form HUD-92453-A (3/94)

ref. handbooks 4350.1 & 4640.1

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APPENDIX 16

ESTIMATED TIMETABLE

1\. Requests due to field offices (FO) from

owner/borrowers 6/10/94

2\. 3-day screening period for FO staff ends and

letters sent from FO to owner/borrowers for

missing documents 6/15/94

\- 14 day response period for owner/borrowers

3\. Letters out from FO to owner/borrowers for

technical deficiencies by 7/1/94

\- 14 day response period for requestors

4\. FO submits list of recommended owner/

borrowers to the Regional Office (RO) 7/15/94

5\. Lotteries held by RO as appropriate 7/22/94

6\. RO informs HQ of excess funds and selected

requestors 8/2/94

7\. RO notified by HQ of final action regarding

the use of excess funds 8/18/94

8\. RO completes Congressional Notification letters

and sends them to the Office of Congressional

and Intergovernmental Affairs; also, issues

Regional press release. 8/22/94

9\. FO notifies owner/borrowers of selection by 8/24/94

10\. FO notifies owner/borrowers of non-selection by 9/9/94

Page 1 OF 1

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APPENDIX 18

HUD FIELD OFFICES

REGION I

BOSTON, MASSACHUSETTS REGIONAL OFFICE

(Jurisdiction: Massachusetts)

Casimir Kolaski (Acting) Regional

Administrator-Regional Housing Commissioner

HUD - Boston Regional Office

Thomas P. O\'Neill, Jr. Federal Building

10 Causeway Street, Room 375

Boston, Massachusetts 02222-1092

\(617\) 565-5234

TDD (617) 565-5453

HARTFORD, CONNECTICUT OFFICE

(Jurisdiction: Connecticut)

Robert Donovan (Acting Manager)

HUD - Hartford Office

330 Main Street

Hartford, Connecticut 06106-1860

\(203\) 240-4522

TDD (203) 240-4665

MANCHESTER, NEW HAMPSHIRE OFFICE

(Jurisdiction: New Hampshire, Maine)

David B. Harrity, Manager

HUD - Manchester Office

Norris Cotton Federal Building

275 Chestnut Street

Manchester, New Hampshire 03101-2487

\(603\) 666-7681

TDD (603) 666-7518

PROVIDENCE, RHODE ISLAND OFFICE

(Jurisdiction: Rhode Island)

Michael Dziok (Acting Manager)

Manager

HUD - Providence Office

330 John O. Pastore Federal Building

and U.S. Post Office - Kennedy Plaza

Providence, Rhode Island 02903-1785

\(401\) 528-5351

TDD (401) 528-5364

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REGION II

NEW YORK REGIONAL OFFICE

(Jurisdiction: New York)

Burton Bloomberg (Acting)

Regional Administrator-Regional Housing Commissioner

HUD - New York Regional Office

26 Federal Plaza

New York, New York 10278-0068

\(212\) 264-6500

TDD (212) 264-0927

BUFFALO, NEW YORK OFFICE

(Jurisdiction: Western New York)

Joseph B. Lynch

Manager

HUD - Buffalo Office

Lafayette Court, 5th Floor

465 Main Street

Buffalo, New York 14203-1780

\(716\) 846-5755

NEWARK, NEW JERSEY OFFICE

(Jurisdiction: New Jersey)

Diane J. Johnson (Acting Manager)

HUD - Newark Office

Military Park Building

60 Park Place

Newark, New Jersey 07102-5504

\(201\) 877-1662

TDD (201) 645-6649

REGION III

PHILADELPHIA, PENNSYLVANIA REGIONAL OFFICE

(Jurisdiction: Eastern Pennsylvania)

Harry W. Staller (Acting)

Regional Administrator

HUD - Philadelphia Regional Office

Liberty Square Building

105 South 7th Street

Philadelphia, Pennsylvania 19106-3392

\(215\) 597-2560 (Ext. 6)

TDD (215) 597-5564

2

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WASHINGTON, D.C. OFFICE

(Jurisdiction: District of Columbia Area)

I. Toni Thomas

Manager

HUD - Washington, D.C. Office

Union Center Plaza, Phase II

820 First Street, N.E., Suite 300

Washington, D.C. 20002-4205

\(202\) 275-9200

TDD (202) 275-0967

BALTIMORE, MARYLAND OFFICE

(Jurisdiction: Maryland)

Maxine S. Saunders, Manager

HUD - Baltimore Office

10 South Howard Street, 5th Fl.

Baltimore, Maryland 21201-2505

\(410\) 962-2520 - Ext. 3474

TDD (410) 962-0106

PITTSBURGH, PENNSYLVANIA OFFICE

(Jurisdiction: Western Pennsylvania)

Choice Edwards, Manager

HUD - Pittsburgh Office

Old Post Office Courthouse Bldg.

700 Grant Street

Pittsburgh, PA 15219-1939

\(412\) 644-6428

TDD (412) 644-5747

RICHMOND, VIRGINIA OFFICE

(Jurisdiction: Virginia)

Mary Ann Wilson, Manager

HUD - Richmond Office

The 3600 Centre

3600 West Broad Street

P.O. BOX 90331

Richmond, Virginia 23230-0331

\(804\) 278-4507

TDD (804) 278-4501

3

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CHARLESTON, WEST VIRGINIA OFFICE

(Jurisdiction: West Virginia)

Frederick S. Roncaglione (Acting Manager)

HUD - Charleston Office

405 Capitol Street

Suite 708

Charleston, West Virginia 25301-1795

\(304\) 347-7000

TDD (304) 347-5332

REGION IV

ATLANTA, GEORGIA REGIONAL OFFICE

(Jurisdiction: Georgia)

Raymond A. Harris

Regional Administrator-Regional Housing Commissioner

HUD - Atlanta Regional Office

Richard B. Russell Federal Building

75 Spring Street, S.W.

Atlanta, Georgia 30303-3388

\(404\) 331-5136

TDD (404) 730-2654

BIRMINGHAM, ALABAMA OFFICE

(Jurisdiction: Alabama)

Robert E. Lunsford

Manager

HUD - Birmingham Office

600 Beacon Parkway West, Suite 300

Birmingham, Alabama 35209-3144

\(205\) 290-7617

TDD (205) 790-7624

LOUISVILLE, KENTUCKY OFFICE

(Jurisdiction: Kentucky)

Verna V. Van Ness, Manager

Manager

HUD - Louisville Office

601 West Broadway

Post Office Box 1044

Louisville, Kentucky 40201-1044

\(502\) 582-5251

4

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JACKSON, MISSISSIPPI

(Jurisdiction: Mississippi)

Sandra Freeman

Manager

HUD - Jackson Office

Dr. A.H. McCoy Federal Building

100 W. Capitol Street, Room 910

Jackson, Mississippi 39269-1096

\(601\) 965-5308

TDD (601) 965-4171

GREENSBORO, NORTH CAROLINA

(Jurisdiction: North Carolina)

Larry J. Parker

Manager

HUD - Greensboro Office

2306 W. Meadowview Road

Greensboro, North Carolina 27407

\(919\) 547-4000

TDD (910) 547-4010

CARIBBEAN OFFICE

(Jurisdiction: Puerto Rico)

Rosa C. Villalonga

Manager

HUD - Caribbean Office

New San Juan Office Building

159 Carlos E. Chardon Avenue

San Juan, Puerto Rico 00918-1804

\(809\) 766-6121

COLUMBIA, SOUTH CAROLINA OFFICE

(Jurisdiction: South Carolina)

Ted B. Freeman

Manager

HUD - Columbia Office

Strom Thurmond Federal Building

1835-45 Assembly Street

Columbia, South Carolina 29201-2480

\(803\) 765-5592

5

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KNOXVILLE, TENNESSEE OFFICE

(Jurisdiction: Eastern Tennessee)

Richard B. Barnwell

Manager

HUD - Knoxville Office

John J. Duncan Federal Bldg.

710 Locust Street, S.W.

Knoxville, Tennessee 37902-2526

\(615\) 549-4384

TDD (615) 549-4379

NASHVILLE, TENNESSEE OFFICE

(Jurisdiction: Western Tennessee)

John H. Fisher

Manager

HUD - Nashville Office

251 Cumberland Bend Drive, Suite 200

Nashville, Tennessee 37228-1803

\(615\) 736-5213

JACKSONVILLE, FLORIDA OFFICE

(Jurisdiction: Florida)

James T. Chaplin

Manager

HUD - Jacksonville Office

301 West Bay Street, Suite 2200

Jacksonville, Florida 32202-5121

\(904\) 232-2626

REGION V

CHICAGO, ILLINOIS REGIONAL OFFICE

(Jurisdiction: Illinois)

Edwin Eisendrath

Regional Administrator-Regional Housing Commissioner

HUD - Chicago Regional Office

Ralph H. Metcalfe Federal Building

77 West Jackson Boulevard

Chicago, Illinois 60606

\(312\) 353-5680

6

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DETROIT, MICHIGAN OFFICE

(Jurisdiction: Eastern Michigan)

Harry I. Sharrott

Manager

HUD - Detroit Office

Patrick V. McNamara Federal Building

477 Michigan Avenue

Detroit, Michigan 48226-2592

\(313\) 226-7900

INDIANAPOLIS, INDIANA OFFICE

(Jurisdiction: Indiana)

J. Nicholas Shelley

Manager

HUD - Indianapolis Office

151 North Delaware Street

Indianapolis, Indiana 46204-2526

\(317\) 226-6303

GRAND RAPIDS, MICHIGAN OFFICE

(Jurisdiction: Western Michigan)

Ronald C. Weston

Manager

HUD - Grand Rapids Office

2922 Fuller Avenue, N.E.

Grand Rapids, Michigan 49505-3499

\(616\) 456-2100

MINNEAPOLIS-ST. PAUL, MINNESOTA

(Jurisdiction: Minnesota)

Thomas Feeney

Manager

HUD - Minneapolis-St. Paul Office

220 Second Street, South

Bridge Place Building

Minneapolis, Minnesota 55401-2195

\(612\) 370-3000

7

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CINCINNATI, OHIO OFFICE

(Jurisdiction: South East Ohio)

William J. Harris

Manager

HUD - Cincinnati Office

Federal Office Building, Room 9002

550 Main Street

Cincinnati, Ohio 45202-3253

\(513\) 684-2884

CLEVELAND, OHIO OFFICE

(Jurisdiction: Northwest Ohio)

George L. Engel

Manager

HUD - Cleveland Office

Renaissance Building,

1350 Euclid Avenue, 5th Fl.

Cleveland, Ohio 44115-1815

\(216\) 522-4058

COLUMBUS, OHIO OFFICE

(Jurisdiction: Central Ohio)

Robert W. Dolin

Manager

HUD - Columbus Office

200 North High Street

Columbus, Ohio 43215-2499

\(614\) 469-5737

MILWAUKEE, WISCONSIN OFFICE

(Jurisdiction: Wisconsin)

Delbert F. Reynolds

Manager

HUD - Milwaukee Office

Henry S. Reuss Federal Plaza

310 West Wisconsin Avenue

Suite 1380

Milwaukee, Wisconsin 53203-2289

\(414\) 291-3214

8

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REGION VI

FORT WORTH, TEXAS REGIONAL OFFICE

(Jurisdiction: North Texas)

Frank L. Davis (Acting)

Regional Administrator-Regional Housing Commissioner

HUD - Fort Worth Regional Office

1600 Throckmorton

Post Office Box 2905

Fort Worth, Texas 76113-2905

\(817\) 885-5401

TDD (817) 728-5447

HOUSTON, TEXAS OFFICE

(Jurisdiction: East Texas)

George H. Rodriguez

(Acting Manager)

HUD - Houston Office

Norfolk Tower

2211 Norfolk, Suite 200

Houston, Texas 77098-4096

\(713\) 653-3274

SAN ANTONIO, TEXAS OFFICE

(Jurisdiction: South Texas)

A. Cynthia Leon

Manager

HUD - San Antonio Office

Washington Square Building

800 Dolorosa Street

San Antonio, Texas 78207-4563

\(512\) 229-6800

TDD (512) 229-6885

LITTLE ROCK, ARKANSAS OFFICE

(Jurisdiction: Arkansas)

John Suskie

Manager

HUD - Little Rock Office

TCBY Tower

425 West Capitol Avenue

Little Rock, Arkansas 72201-3488

\(501\) 324-5931

TDD (501) 324-5931

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NEW ORLEANS, LOUISIANA OFFICE

(Jurisdiction: Louisiana)

Robert J. Vasquez

Manager

HUD - New Orleans Office

Fisk Federal Building, Suite 3100

1661 Canal Street - P.O. Box 70288

New Orleans, Louisiana 70112-2887

\(504\) 589-7200

OKLAHOMA CITY, OKLAHOMA OFFICE

(Jurisdiction: Oklahoma)

Edwin I. Gardner

Manager

HUD - Oklahoma City Office

Alfred P. Murrah Federal Building

200 N.W. 5th Street

Oklahoma City, Oklahoma 73102-3202

\(405\) 231-4181

TDD (405) 231-4181

OKLAHOMA CITY - INDIAN PROGRAMS DIVISION

\(405\) 231-4102

TULSA, OKLAHOMA - TULSA OFFICE

(Jurisdiction: Oklahoma)

James S. Colgan

Manager

1516 S. Boston Avenue, Suite 110

Tulsa, Oklahoma 74119-4032

\(918\) 581-7434

REGION VII

KANSAS CITY, MISSOURI REGIONAL OFFICE

(Jurisdiction: Western Missouri, Kansas)

William H. Brown

Regional Administrator-Regional Housing Commissioner

HUD - Kansas City Regional Office

Gateway Tower II

400 State Avenue

Kansas City, KS 66101-2406

\(913\) 551-5462

TDD (913) 236-3972

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OMAHA, NEBRASKA OFFICE

(Jurisdiction: Nebraska)

Roger M. Massey

Manager

HUD - Omaha Office

10909 Mill Valley Road

Omaha, Nebraska 68154-3955

\(402\) 942-3100

TDD (402) 221-3703

ST. LOUIS, MISSOURI OFFICE

(Jurisdiction: Eastern Missouri)

Kenneth G. Lange

Manager

HUD - St. Louis Office

1222 Spruce Street, Room 3207

St. Louis, Missouri 63103-2836

\(314\) 539-6583

TDD (314) 539-6331

DES MOINES, IOWA OFFICE

(Jurisdiction: Iowa)

William McNarney

Manager

HUD - Des Moines Office

Federal Building

210 Walnut Street, Room 239

Des Moines, Iowa 50309-2155

\(515\) 284-4512

TDD (515) 284-4728

REGION VIII

DENVER, COLORADO REGIONAL OFFICE

(Jurisdiction: Colorado, Utah, Montana, Wyoming, North

and South Dakota)

Donald J. Dirksen, (Acting)

Regional Administrator-Regional Housing Commissioner

HUD - Denver Regional Office

Executive Tower Building

1405 Curtis Street

Denver, Colorado 80202-2349

\(303\) 844-4513

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REGION IX

SAN FRANCISCO, CALIFORNIA REGIONAL OFFICE

(Jurisdiction: Western California)

Art Agnos

Regional Administrator-Regional Housing Commissioner

HUD - San Francisco Regional Office

Philip Burton Federal Building & U.S. Courthouse

450 Golden Gate Avenue

P. O. Box 36003

San Francisco, California 94102-3448

\(415\) 556-4752

TDD (415) 556-8357

HONOLULU, HAWAII OFFICE

(Jurisdiction: Hawaii)

Gordon Y. Furutani

Manager

HUD - Honolulu Office

500 Ala Moana Boulevard, Suite 500

Honolulu, Hawaii 96813-4918

\(808\) 541-1323

TDD (808) 541-1356

LOS ANGELES, CALIFORNIA OFFICE

(Jurisdiction: Southern California)

Charles Ming

Manager

HUD - Los Angeles Office

1615 W. Olympic Boulevard

Los Angeles, California 90015-3801

\(213\) 251-7122

TDD (213) 251-7038

SACRAMENTO, CALIFORNIA OFFICE

(Jurisdiction: Northeast California)

Anthony A. Randolph

Manager

HUD - Sacramento Office

777 12th Street

Suite 200

Post Office Box 1978

Sacramento, California 95814-1977

\(916\) 551-1351

TDD (916) 551-1367

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PHOENIX OFFICE

(Jurisdiction: Arizona)

Dwight A. Peterson

Manager

HUD - Phoenix Office

Two Arizona Center

400 N. 5th Street, Suite 1600

Post Office Box 13468

Phoenix, Arizona 85004-2361

\(602\) 379-4434

TDD (602) 379-4461

PHOENIX, ARIZONA INDIAN PROGRAMS OFFICE

Two Arizona Center, Suite 1650

Phoenix, Arizona 85004

\(602\) 379-4156

TDD Number: (Commercial) (602) 379-4461

LAS VEGAS, NEVADA OFFICE

Jurisdiction: Nevada

Andrew Robinson

Manager

HUD - Las Vegas Office

1500 East Tropicana Avenue, Suite 205

Las Vegas, NV 89119-6516

\(702\) 388-6500

TDD Number (702) 388-6245

REGION X

SEATTLE, WASHINGTON OFFICE

(Jurisdiction: Washington)

Lynn Stowell (Acting)

Regional Administrator-Regional Housing Commissioner

HUD - Seattle Regional Office

Federal Office Building

909 First Avenue, Suite 200

Seattle, Washington 98104-1000

\(206\) 220-5101

SEATTLE, WASHINGTON - OFFICE OF INDIAN PROGRAMS

Arcade Plaza Building, 1321 2nd Avenue

Seattle, Washington 98101-2058

\(206\) 553-0330

TDD Number (Commercial) (206) 553-4351

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PORTLAND, OREGON OFFICE

(Jurisdiction: Idaho and Oregon)

Richard C. Brinck

Manager

HUD - Portland Office

Cascade Building

520 SW Sixth Avenue

Portland, Oregon 97204-1596

\(503\) 326-2561

ANCHORAGE, ALASKA OFFICE

(Jurisdiction: Alaska)

Arlene L. Patton

Acting Manager

HUD - Anchorage Office

University Plaza Building

949 East 36th Avenue, Suite 401

Anchorage, Alaska 99508-4399

\(907\) 271-4170

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