+----------+--------------------+--------+----+----------------------+
| **Guide  |                    |        |    |                      |
| for      |                    |        |    |                      |
| Review   |                    |        |    |                      |
| of       |                    |        |    |                      |
| Tena     |                    |        |    |                      |
| nt-Based |                    |        |    |                      |
| Rental   |                    |        |    |                      |
| As       |                    |        |    |                      |
| sistance |                    |        |    |                      |
| (TBRA)   |                    |        |    |                      |
| Pr       |                    |        |    |                      |
| ograms** |                    |        |    |                      |
+----------+--------------------+--------+----+----------------------+
| **Parti  |                    |        |    |                      |
| cipating |                    |        |    |                      |
| Juri     |                    |        |    |                      |
| sdiction |                    |        |    |                      |
| (PJ):**  |                    |        |    |                      |
|          |                    |        |    |                      |
| *        |                    |        |    |                      |
| *     ** |                    |        |    |                      |
+----------+--------------------+--------+----+----------------------+
| **Staff  |                    |        |    |                      |
| C        |                    |        |    |                      |
| onsulted |                    |        |    |                      |
| :     ** |                    |        |    |                      |
+----------+--------------------+--------+----+----------------------+
| *        |                    | **Agr  |    |                      |
| *Program |                    | eement |    |                      |
| Year(s)  |                    | D      |    |                      |
| Rev      |                    | ate:** |    |                      |
| iewed:** |                    |        |    |                      |
|          |                    | **     |    |                      |
| *        |                    |     ** |    |                      |
| *     ** |                    |        |    |                      |
+----------+--------------------+--------+----+----------------------+
| *        |                    | **     |    |                      |
| *Program |                    | Subrec |    |                      |
| A        |                    | ipient |    |                      |
| mount:** |                    | (if    |    |                      |
|          |                    | ap     |    |                      |
| *        |                    | plicab |    |                      |
| *     ** |                    | le):** |    |                      |
|          |                    |        |    |                      |
|          |                    | **     |    |                      |
|          |                    |     ** |    |                      |
+----------+--------------------+--------+----+----------------------+
| *        |                    |        | ** |                      |
| *Name(s) |                    |        | Da |                      |
| of       |                    |        | te |                      |
| Revie    |                    |        | ** |                      |
| wer(s)** |                    |        |    |                      |
+----------+--------------------+--------+----+----------------------+

**NOTE:** All questions that address requirements contain the citation
for the source of the requirement (statute, regulation, NOFA, or grant
agreement). If the requirement is not met, HUD must make a finding of
noncompliance. All other questions (questions that do not contain the
citation for the requirement) do not address requirements, but are
included to assist the reviewer in understanding the participant\'s
program more fully and/or to identify issues that, if not properly
addressed, could result in deficient performance. Negative conclusions
to these questions may result in a \"concern\" being raised, but not a
**\"finding.**\"

**[Instructions]{.underline}:** This Exhibit is for use in assessing the
overall administration of the PJ's Tenant-Based Rental Assistance (TBRA)
program. It is divided into four sections: Program Design; Participant
Eligibility; Subsidy Administration; and Recordkeeping. It may be used
alone or in conjunction with project monitoring Exhibits. It may also be
used as an interview instrument for program staff. If an area or
question is not examined, make a note to this effect in the "Describe
Basis for Conclusion" section. Regarding the selection of files to be
sampled in assessing a PJ's TRBA Program, the guidance in Section 7-4 in
the introduction to this Chapter should be followed. Use of this Exhibit
is optional.

**[Questions:]{.underline}**

[A. Program Design]{.underline}

1\.

+------------------------------------------------------------+---------+
| Did the PJ certify to its need for TBRA in its             |         |
| Consolidated Plan for the year(s) being reviewed?          |         |
|                                                            |         |
| \[24 CFR 92.209(b)\]                                       |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

2\.

+------------------------------------------------------------+---------+
| Are there established selection policies and criteria      |         |
| (preferences)?                                             |         |
|                                                            |         |
| \[24 CFR 92.209(c)\]                                       |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

3\.

+----------------------------------------------------------+-----------+
| If the program is limited to special needs groups, has   |           |
| the PJ identified the special needs group as having an   |           |
| unmet need in its Consolidated Plan for the year(s)      |           |
| being reviewed?                                          |           |
|                                                          |           |
| \[24 CFR 92.209(c)(2)(ii)\]                              |           |
+----------------------------------------------------------+-----------+
| **Describe Basis for Conclusion:**                       |           |
|                                                          |           |
| **     **                                                |           |
+----------------------------------------------------------+-----------+

4\.

+----------------------------------------------------------+-----------+
| If the program is limited to special needs groups, are   |           |
| services non-mandatory?                                  |           |
|                                                          |           |
| \[24 CFR 92.209(c)(2)(i)\]                               |           |
+----------------------------------------------------------+-----------+
| **Describe Basis for Conclusion:**                       |           |
|                                                          |           |
| **     **                                                |           |
+----------------------------------------------------------+-----------+

5\.

+----------------------------------------------------------+-----------+
| If the program provides preferences for persons with     |           |
| special needs, is the preference system applied          |           |
| consistently in the cases reviewed and in a manner that  |           |
| does not limit the opportunities of persons on any basis |           |
| prohibited by laws listed under 24 CFR 5.105(a)?         |           |
|                                                          |           |
| \[24 CFR 92.209(c)\]                                     |           |
+----------------------------------------------------------+-----------+
| **Describe Basis for Conclusion:**                       |           |
|                                                          |           |
| **     **                                                |           |
+----------------------------------------------------------+-----------+

6\.

  ------------------------------------------------------------- ---------
  Does the PJ have a procedure for ensuring that participants   
  who are on the Section 8 waiting list retain their Section 8  
  eligibility pursuant to 24 CFR 92.209(l) after they receive   
  HOME TBRA?                                                    

  **Describe Basis for Conclusion:**                            

                                                                
  ------------------------------------------------------------- ---------

[B. Participant Eligibility]{.underline}

7\.

+------------------------------------------------------------+---------+
| Is PJ using current HOME limits?                           |         |
|                                                            |         |
| \[24 CFR 92.209(c)(1)\]                                    |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

8\.

+------------------------------------------------------------+---------+
| Is the PJ using one of the three approved definitions of   |         |
| income for its TBRA program?                               |         |
|                                                            |         |
| \[24 CFR 92.203(b)\]                                       |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

9\.

  ------------------------------------------------------------- ---------
  Are procedures for projecting income applied consistently for 
  applicants whose files were reviewed?                         

  **Describe Basis for Conclusion:**                            

                                                                
  ------------------------------------------------------------- ---------

10\.

+------------------------------------------------------------+---------+
| Is the PJ [projecting]{.underline} anticipated household   |         |
| income for a 12-month period?                              |         |
|                                                            |         |
| \[24 CFR 92.203(d)\]                                       |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

11\.

+------------------------------------------------------------+---------+
| Is the PJ using source documentation to determine          |         |
| applicant eligibility?                                     |         |
|                                                            |         |
| \[24 CFR 92.203(a)(2)\]                                    |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

12\.

+------------------------------------------------------------+---------+
| Is the PJ re-determining income annually?                  |         |
|                                                            |         |
| \[24 CFR 92.209(c)\]                                       |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

[C. Subsidy Administration]{.underline}

13\.

+------------------------------------------------------------+---------+
| Are TBRA contracts between the PJ and the participant for  |         |
| a period of no more than 24 months? (Renewal clauses are   |         |
| permissible.)                                              |         |
|                                                            |         |
| \[24 CFR 92.209(e)\]                                       |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

14\.

+------------------------------------------------------------+---------+
| Are participants' adjusted (or gross) incomes calculated   |         |
| in accordance with 24 CFR 92.203(d) and the *Technical     |         |
| Guide for Determining Income and Allowances for the HOME   |         |
| Program?*                                                  |         |
|                                                            |         |
| \[24 CFR 92.209(h)(1)\]                                    |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

15\.

  ------------------------------------------------------------- ---------
  Are monthly TBRA subsidies no more than the difference        
  between the PJ's rent standard for the unit size and 30% of   
  the participants' adjusted (or gross) income? \[24 CFR        
  92.209(h)(1)\]                                                

  **Describe Basis for Conclusion:**                            

                                                                
  ------------------------------------------------------------- ---------

16\.

+------------------------------------------------------------+---------+
| Has the PJ established a minimum rent contribution?        |         |
|                                                            |         |
| \[24 CFR 92.209(h)(2)\]                                    |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

17\.

+------------------------------------------------------------+---------+
| Does the PJ review and approve all leases?                 |         |
|                                                            |         |
| \[24 CFR 92.209(k)\]                                       |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

18\.

  ------------------------------------------------------------- ---------
  Does the PJ have a procedure for ensuring that all leases     
  meet HOME requirements (e.g., no prohibited lease clauses)    
  pursuant to 24 CFR 92.253(a) and (b)?                         

  **Describe Basis for Conclusion:**                            

                                                                
  ------------------------------------------------------------- ---------

19\.

+----------------------------------------------------------+-----------+
| Does the PJ disapprove leases (initial and renewal) for  |           |
| units that are not rent reasonable?                      |           |
|                                                          |           |
| \[24 CFR 92.209(f)\]                                     |           |
+----------------------------------------------------------+-----------+
| **Describe Basis for Conclusion:**                       |           |
+----------------------------------------------------------+-----------+
|                                                          |           |
+----------------------------------------------------------+-----------+

20\.

+------------------------------------------------------------+---------+
| Has the PJ established a rent standard?                    |         |
|                                                            |         |
| \[24 CFR 92.209(h)(3)\]                                    |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

21\.

+----------------------------------------------------------+-----------+
| a\. If the PJ bases the rent standard on local market    |           |
| conditions, does it appear to be reasonable given the    |           |
| data used?                                               |           |
|                                                          |           |
| \[24 CFR 92.209(h)(3)(i)\]                               |           |
+----------------------------------------------------------+-----------+
| **Describe Basis for Conclusion:**                       |           |
|                                                          |           |
| **     **                                                |           |
+----------------------------------------------------------+-----------+

+----------------------------------------------------------+-----------+
| b\. If the rent standard is not locally determined, does |           |
| it fall between 80% of the FMR and 100% FMR or has       |           |
| HUD-approved a community-wide exception rent for the     |           |
| area?                                                    |           |
|                                                          |           |
| \[24 CFR 92.209(h)(3)(ii)\]                              |           |
+----------------------------------------------------------+-----------+
| **Describe Basis for Conclusion:**                       |           |
|                                                          |           |
| **     **                                                |           |
+----------------------------------------------------------+-----------+

  ------------------------------------------------------------- ---------
  c\. Is the method of determination adequately documented?     

  **Describe Basis for Conclusion:**                            

                                                                
  ------------------------------------------------------------- ---------

22\.

+------------------------------------------------------------+---------+
| Does the PJ enter into written agreements with landlords   |         |
| enumerating their responsibilities with respect to the     |         |
| HOME TBRA?                                                 |         |
|                                                            |         |
| \[24 CFR 92.504(b)\]                                       |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

23\.

  ------------------------------------------------------------- ---------
  Does the PJ have written procedures that it has implemented   
  to ensure timely payment to landlords and tenants?            

  **Describe Basis for Conclusion:**                            

                                                                
  ------------------------------------------------------------- ---------

24\.

+------------------------------------------------------------+---------+
| Does the PJ have written procedures that it has            |         |
| implemented to ensure that all costs paid are eligible     |         |
| (rental assistance, security deposit, and utility deposits |         |
| if provided in conjunction with rental or security deposit |         |
| assistance)?                                               |         |
|                                                            |         |
| \[24 CFR 92.209(a) and 24 CFR 85.20(b)(5)\]                |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

25\.

  ------------------------------------------------------------- ---------
  Does the PJ have written procedures that it has implemented   
  to ensure that initial and periodic Section 8 Housing Quality 
  Standards (HQS) inspections are conducted for TBRA units      
  pursuant to 24 CFR 92.209(i)?                                 

  **Describe Basis for Conclusion:**                            

                                                                
  ------------------------------------------------------------- ---------

D. [RECORDKEEPING]{.underline}

26\.

+------------------------------------------------------------+---------+
| For Program Records, is the following documentation in the |         |
| file to support the PJ's Consolidated Plan certification   |         |
| in accordance with 24 CFR 92.209(b):                       |         |
+------------------------------------------------------------+---------+
| a\. Documentation of the local market conditions?          |         |
|                                                            |         |
| \[24 CFR 92.508(a)(2)(v)\]                                 |         |
+------------------------------------------------------------+---------+
| b\. Written tenant selection policies and criteria?        |         |
|                                                            |         |
| \[24 CFR 92.508(a)(2)(v)\]                                 |         |
+------------------------------------------------------------+---------+
| c\. Documentation supporting preferences for specific      |         |
| categories of individuals with disabilities?               |         |
|                                                            |         |
| \[24 CFR 92.508(a)(2)(v)\]                                 |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

27\.

+------------------------------------------------------------+---------+
| For Program Records, is the following documentation in the |         |
| file to support the rent standard and minimum tenant       |         |
| contribution?                                              |         |
|                                                            |         |
| \[24 CFR 92.209(h) and 24 CFR 92.508(a)(2)(vi)\]           |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

28\.

+------------------------------------------------------------+---------+
| Does the rental assistance contract or the security        |         |
| deposit contract conform to eligible costs and             |         |
| requirements in accordance with 24 CFR 92.209 and tenant   |         |
| and participant protections in accordance with 24 CFR      |         |
| 92.253?                                                    |         |
|                                                            |         |
| \[24 CFR 92.504(c)(5)(iii)\]                               |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

29\.

+------------------------------------------------------------+---------+
| Are all records pertaining to each fiscal year of HOME     |         |
| funds being retained for five years after the period of    |         |
| rental assistance terminates?                              |         |
|                                                            |         |
| \[24 CFR 92.508(c)(3)\]                                    |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+