Appendix A

**1. LIST OF VEHICLE BY LICENSE NUMBER**

**DATA ELEMENTS**

  ---------------- ---------------- ------------ --------------- -------------------------
  **Field Name**   **Definition**   **Length**   **Character**   **Notes**

  Accountable      The APO's first  12           Character       In this report combine
  Property Officer name.                                         both first and last name
  (APO) First Name                                               so that it is one field.
                                                                 Only use the first
                                                                 initial of the first
                                                                 name.

  APO Last Name    The APO's last   20           Character       See note above.
                   name.                                         

  APO Number       The number       14           Character       
                   assigned to the                               
                   APO.                                          

  Acquisition Cost The original     9(11)V99     Numeric         
                   acquisition cost                              
                   of the                                        
                   accountable                                   
                   personal                                      
                   property.                                     

  Acquisition Date Date accountable 8            MM/DD/YYYY      
                   personal                                      
                   property was                                  
                   received.                                     

  Asset            Unique           12           Character       
  Identification   identification                                
  Number           number for each                               
                   accountable                                   
                   personal                                      
                   property in                                   
                   CPAIS.                                        

  Standard         Description of   60           Character       Only include the first 35
  Description      accountable                                   characters on the report.
                   personal                                      
                   property.                                     

  License Number   The license      10           Character       
                   number assigned                               
                   to the vehicle.                               

  Manufacturer     Name of          35           Character       
  Name             Manufacturer.                                 

  **Field Name**   **Definition**   **Length**   **Character**   **Notes**

  Model Number     Model number of  15           Character       
                   the equipment.                                

  Model Year       Year the vehicle 9(4)         YYYY            
                   was                                           
                   manufactured.                                 

  Odometer         Current miles    9(6)                         
                   driven.                                       

  Org              Organization     7            Character       
                   code for the                                  
                   owner of the                                  
                   property.                                     

  Primary Fuel     The fuel type of 1            Character       
  Type (P. Fuel    the vehicle.                                  
  Type)                                                          

  Property         The number       2            Character       
  Management       assigned to the                               
  Officer (PMO)    PMO.                                          
  Code                                                           

  Serial Number    The serial       20           Character       
                   number or                                     
                   vehicle                                       
                   identification                                
                   number of the                                 
                   accountable                                   
                   personal                                      
                   property.                                     

  Standard         This is the      4            Character       
  Identification   number assigned                               
  Number (SIN)     by GSA for the                                
                   specific vehicle                              
                   type.                                         

  Replace Year     This is the year 9(4)         YYYY            This is calculated from
                   the vehicle is                                the SIN Table.
                   eligible for                                  
                   replacement.                                  
  ---------------- ---------------- ------------ --------------- -------------------------

**SELECTION CRITERIA EDITOR**

\*Department-wide

\*\*Agency Code

\*\*PMO Code

\*\*Org

\*\*APO Number

SIN

-   \*Only individual with special authority can generate
    Department-wide reports. When selecting "Department-wide" no other
    selection criteria are necessary.

\*\*Must choose one of these fields.

**SORT**

By License number

**LAYOUT**

**Heading**

**UNITED STATES DEPARTMENT OF AGRICULTURE**

**CORPORATE PROPERTY AUTOMATED INFORMATION SYSTEM**

**LIST OF VEHICLES BY LICENSE NUMBER**

***Report***

LICENSE NUMBER SIN MODEL YEAR MANUFACTURE DESCRIPTION MODEL P. FUEL TYPE

ASSET ID ACQ AMT ACQ DATE APO NAME APO NUMBER REPLACE YR ODOMETER

SERIAL NUMBER

**2. LIST OF VEHICLES BY ASSET IDENTIFICATION NUMBER.** Use the same
data element table above from the List of Vehicles by License Number.

**SELECTION CRITERIA EDITOR**

\*Department-wide

\*\*Agency Code

\*\*PMO Code

\*\*Org

\*\*APO Number

SIN

-   \*Only individual with special authority can generate
    Department-wide reports. When selecting "Department-wide" no other
    selection criteria are necessary.

\*\*Must choose one of these fields.

> **SORT**
>
> By Asset Identification Number
>
> **LAYOUT**
>
> ***Heading***
>
> **UNITED STATES DEPARTMENT OF AGRICULTURE**
>
> **CORPORATE PROPERTY AUTOMATED INFORMATION SYSTEM**
>
> **LIST OF VEHICLES BY ASSET IDENTIFICATION NUMBER**

####### Report

ASSET ID SIN MODEL YEAR MANUFACTURE DESCRIPTION MODEL P. FUEL TYPE

LICENSE NUMBER ACQ AMT ACQ DATE APO NAME APO NUMBER REPLACE YR ODOMETER

SERIAL NUMBER

**3. LIST OF VEHICLES BY APO NUMBER.** Use the same data element table
from the List of Vehicles by License Number.

**SELECTION CRITERIA EDITOR**

\*Department-wide

\*\*Agency Code

\*\*PMO Code

\*\*Org

\*\*APO Number

SIN

-   \*Only individual with special authority can generate
    Department-wide reports. When selecting "Department-wide" no other
    selection criteria are necessary.

\*\*Must choose one of these fields.

**SORT**

By APO Number (insert page break when the APO changes)

**LAYOUT**

***Heading***

**UNITED STATES DEPARTMENT OF AGRICULTURE**

**CORPORATE PROPERTY AUTOMATED INFORMATION SYSTEM**

**LIST OF VEHICLES BY ACCOUNTABLE PROPERTY OFFICE**

***Report***

LICENSE NUMBER SIN MODEL YEAR MANUFACTURE DESCRIPTION MODEL P. FUEL TYPE

ASSET ID ACQ AMT ACQ DATE APO NAME APO NUMBER REPLACE YR ODOMETER

SERIAL NUMBER

**4. LIST OF VEHICLES BY CITY AND STATE.** Use the same data element
table from the List of Vehicles by License Number and include the
following data elements.

**DATA ELEMENTS**

  ------------------- ---------------- ------------ --------------- ------------------
  **Field Name**      **Definition**   **Length**   **Character**   **Notes**

  Accountable         The APO's city.  20           Character       
  Property Officer                                                  
  (APO) City                                                        

  APO State           The APO's State. 2            Character       
  ------------------- ---------------- ------------ --------------- ------------------

**SELECTION CRITERIA EDITOR**

\*Department-wide

\*\*Agency

\*\*PMO Code

\*\*Org

\*\*APO Number

APO State

APO City

SIN

ZIP CODE

-   \*Only individual with special authority can generate
    Department-wide reports. When selecting "Department-wide" no other
    selection criteria are necessary.

\*\*Must choose one of these fields.

**SORT**

By State (use State in APO address)

By City (use City in APO address)

By APO Number

By Asset Identification Number.

**LAYOUT**

**Heading**

**UNITED STATES DEPARTMENT OF AGRICULTURE**

**CORPORATE PROPERTY AUTOMATED INFORMATION SYSTEM**

**LIST OF VEHICLES BY CITY AND STATE**

**(INSERT CITY/STATE)**

**Report**

LICENSE NUMBER SIN MODEL YEAR MANUFACTURE DESCRIPTION MODEL P. FUEL TYPE

ASSET ID ACQ AMT ACQ DATE APO NAME APO NUMBER REPLACE YR ODOMETER

SERIAL NUMBER

**5. LIST OF VEHICLE BY SERIAL NUMBER.** Use the same data element table
from the List of Vehicles by License Number.

**SELECTION CRITERIA EDITOR**

\*Department-wide

\*\*Agency Code

\*\*PMO Code

\*\*Org

\*\*APO Number

SIN

-   \*Only individual with special authority can generate
    Department-wide reports. When selecting "Department-wide" no other
    selection criteria are necessary.

> \*\*Must choose one of these fields.
>
> **SORT**
>
> By Serial Number
>
> **LAYOUT**
>
> **Heading**
>
> **UNITED STATES DEPARTMENT OF AGRICULTURE**
>
> **CORPORATE PROPERTY AUTOMATED INFORMATION SYSTEM**
>
> **LIST OF VEHICLES BY SERIAL NUMBER**
>
> Report

SERIAL NUMBER SIN MODEL YEAR MANUFACTURE DESCRIPTION MODEL P. FUEL TYPE

ASSET ID ACQ AMT ACQ DATE APO NAME APO NUMBER REPLACE YR ODOMETER

LICENSE NUMBER

**6. LIST OF VEHICLE BY STANDARD IDENTIFICTION NUMBER - SIN**

**SELECTION CRITERIA EDITOR**

\*Department-wide

\*\*Agency Code

\*\*PMO Code

\*\*Org

\*\*APO Number

SIN

-   \*Only individual with special authority can generate
    Department-wide reports. When selecting "Department-wide" no other
    selection criteria are necessary.

\*\*Must choose one of these fields.

**SORT**

By SIN

**LAYOUT**

*Heading*

**UNITED STATES DEPARTMENT OF AGRICULTURE**

**CORPORATE PROPERTY AUTOMATED INFORMATION SYSTEM**

**LIST OF VEHICLES BY STANDARD IDENTIFICATION NUMBER - SIN**

**Report**

SIN LICENSE MODEL YEAR MANUFACTURE DESCRIPTION MODEL

P. FUEL TYPE

ASSET ID ACQ AMT ACQ DATE APO NAME APO NUMBER REPLACE YR ODOMETER

SERIAL NUMBER

**7. VEHICLE OPERATIONAL REPORT**

**DATA ELEMENTS**

  ---------------- ---------------- ------------ --------------- --------------------------------
  **Field Name**   **Definition**   **Length**   **Character**   **Notes**

  Accident Cost    All accident     9(8)V99      Numeric         This field is system calculated
                   cost associated                               for the time period specified.
                   with the vehicle                              For example, if the report were
                   for the specific                              generated from June 1^st^ to
                   time period.                                  December 1^st^ it would
                                                                 calculate all accident costs
                                                                 that were incurred during that
                                                                 period.

  Accountable      The APO's first  12           Character       In this report combine both
  Property Officer name.                                         first and last name so that it
  (APO) First Name                                               is one field. Only use the first
                                                                 initial of the first name.

  APO Last Name    The APO's last   20           Character       See note above
                   name.                                         

  APO Number       The number       14           Character       
                   assigned to the                               
                   APO.                                          

  Asset            Unique           12           Character       
  Identification   identification                                
  Number           number for each                               
                   accountable                                   
                   personal                                      
                   property in                                   
                   CPAIS.                                        

  Cost Per Mile    The cost of      9(4)V99      Numeric         Fuel cost divided by miles per
                   gasoline per                                  gallon.
                   mile to operate                               
                   the vehicle.                                  

  Standard         Description of   60           Character       Only include the first 35
  Description      accountable                                   characters on the report.
                   personal                                      
                   property.                                     
  ---------------- ---------------- ------------ --------------- --------------------------------

  -------------- ---------------- ------------ --------------- --------------------------------
  **Field Name** **Definition**   **Length**   **Character**   **Notes**

  Fuel Cost      Cost of fuel     9(6)V99      Numeric         This field is system calculated
                 purchased for                                 for the time period specified.
                 the time period.                              For example, if the report were
                                                               generated from June 1^st^ to
                                                               December 1^st^ it would
                                                               calculate fuel cost purchased
                                                               during that period.

  Gallons of     Number of        9(4)         Numeric         This field is system calculated
  Fuel           gallons of                                    for the time period specified.
                 gasoline                                      For example, if the report were
                 purchased for                                 generated from June 1^st^ to
                 the time period.                              December 1^st^ it would
                                                               calculate how many gallons
                                                               purchased during that period.

  Last           Date the vehicle 6            MMYYYY          
  Inspection     was last                                      
  Date           inspected.                                    

  License Number The license      10           Character       
                 number assigned                               
                 to the vehicle.                               

  Manufacturer   Name of          35           Character       Only include the first 19
  Name           Manufacturer.                                 characters.

  Maintenance    All maintenance  9(7)V99      Numeric         This field is system calculated
  Cost           cost associated                               for the time period specified.
                 with the vehicle                              For example, if the report were
                 for the specific                              generated from June 1^st^ to
                 time period.                                  December 1^st^ it would
                                                               calculate all maintenance
                                                               purchased during that period.

  Miles Driven   The number miles 9(6)         Numeric         This field is system calculated
                 the vehicle was                               for the time period specified.
                 driven during                                 For example, if the report were
                 the period                                    generated from June 1^st^ to
                 specified.                                    December 1^st^ it would
                                                               calculate how many miles were
                                                               driven during that period.

  Miles Per      This number of   9(5)V99      Numeric         Miles Driven divided by gallons
  Gallon         miles driven per                              of fuel.
                 gallon of fuel.                               

  Model Number   Model number of  15           Character       
                 the equipment.                                
  -------------- ---------------- ------------ --------------- --------------------------------

  ---------------- ---------------- ------------ --------------- --------------------------------
  **Field Name**   **Definition**   **Length**   **Character**   **Notes**

  Model Year       Year the vehicle 9(4)         YYYY            
                   was                                           
                   manufactured.                                 

  Odometer         Current miles    9(6)                         
                   driven.                                       

  Org              Organization     7            Character       
                   code for the                                  
                   owner of the                                  
                   property.                                     

  PMO Code         The number       2            Character       
                   assigned to the                               
                   property                                      
                   management                                    
                   officer.                                      

  Repair Cost      All repair costs 9(7)V99      Numeric         This field is system calculated
                   associated with                               for the time period specified.
                   the vehicle for                               For example, if the report is
                   the specific                                  generated from June 1^st^ to
                   time period.                                  December 1^st^ calculate all
                                                                 repair costs incurred during
                                                                 that period.

  Serial Number    The serial       20           Character       
                   number or                                     
                   vehicle                                       
                   identification                                
                   number of the                                 
                   accountable                                   
                   personal                                      
                   property.                                     

  Standard         This is the      4            Character       
  Identification   number assigned                               
  Number (SIN)     by GSA for type                               
                   of vehicle.                                   

  Total Number of  This is a        9(5)         Numeric         
  Vehicles         calculated field                              
                   at the bottom of                              
                   report.                                       

  Total Number of  This is a        9(8)         Numeric         
  Miles            calculated field                              
                   at the bottom of                              
                   report.                                       

  **Field Name**   **Definition**   **Length**   **Character**   **Notes**

  Total Number of  This is a        9(5)         Numeric         
  Gallons          calculated field                              
                   at the bottom of                              
                   report.                                       

  Total Fuel Cost  This is a        9(7)         Numeric         
                   calculated field                              
                   at the bottom of                              
                   report.                                       

  Total            This is a        9(7)         Numeric         
  Maintenance Cost calculated field                              
                   at the bottom of                              
                   report.                                       

  Total Repair     This is a        9(7)         Numeric         
  Cost             calculated field                              
                   at the bottom of                              
                   report.                                       

  Total Accident   This is a        9(7)         Numeric         
  Cost             calculated field                              
                   at the bottom of                              
                   report.                                       
  ---------------- ---------------- ------------ --------------- --------------------------------

**SELECTION CRITERIA EDITOR**

\*Department-wide

\*\*Agency Code

\*\*PMO Code

\*\*APO Number

\*\*Org

SIN

Date Range

-   \*Only individual with special authority can generate
    Department-wide reports. When selecting "Department-wide" no other
    selection criteria are necessary.

\*\*Must choose one of these fields.

**SORT**

By APO Number

By License Number

**LAYOUT**

### Heading

**UNITED STATES DEPARTMENT OF AGRICULTURE**

**CORPORATE PROPERTY AUTOMATED INFORMATION SYSTEM**

**VEHICLE OPERATIONAL COST**

**DATE RANGE: MM/YYYY THROUGH MM/YYYY**

**Report**

LICENSE NUMBER MFG ODOMETER MPG GALLONS/FUEL COST ACCIDENT

ASSET ID YEAR MILES DRIVEN COST PER MILE MAINTENANCE REPAIR INSPECTION

DESCRIPTION

TOTALS: NO. VEHICLES NO. MILES NO. GALLONS FUEL COST MAINT COST REPAIR
COST ACCIDENT COST

**8. VEHICLES WITHOUT CURRENT OPERATIONAL DATA.** Oversight report to
review list of vehicles without current operational data This report may
help determine underutilized vehicles or noncompliance in updating
vehicles costs that are not electronically fed to CPAIS.

**DATA ELEMENTS**

  ---------------- ---------------- ------------ --------------- --------------------------
  **Field Name**   **Definition**   **Length**   **Character**   **Notes**

  Accountable      The APO's first  12           Character       In this report combine
  Property Officer name.                                         both first and last name
  (APO) First Name                                               so that it is one field.
                                                                 Only use the first initial
                                                                 of the first name.

  APO Last Name    The APO's last   20           Character       See note above
                   name.                                         

  APO Number       The number       14           Character       
                   assigned to the                               
                   APO.                                          

  Asset            Unique           12           Character       
  Identification   identification                                
  Number           number for each                               
                   accountable                                   
                   personal                                      
                   property in                                   
                   CPAIS.                                        

  Cost Per Mile    The cost of      9(4)V99      Numeric         Fuel cost divided by miles
                   gasoline per                                  per gallon.
                   mile to operate                               
                   the vehicle.                                  

  Standard         Description of   60           Character       Only include the first 35
  Description      accountable                                   characters on the report.
                   personal                                      
                   property.                                     

  Fuel Cost        Cost of fuel     9(6)V99      Numeric         This field is system
                   purchased for                                 calculated for the time
                   the time period.                              period specified. For
                                                                 example, if the report
                                                                 were generated from June
                                                                 1^st^ to December 1^st^ it
                                                                 would calculate fuel cost
                                                                 purchased during that
                                                                 period.
  ---------------- ---------------- ------------ --------------- --------------------------

  -------------- ---------------- ------------ --------------- --------------------------------
  **Field Name** **Definition**   **Length**   **Character**   **Notes**

  Gallons of     Number of        9(4)         Numeric         This field is system calculated
  Fuel           gallons of                                    for the time period specified.
                 gasoline                                      For example, if the report were
                 purchased for                                 generated from June 1^st^ to
                 the time period.                              December 1^st^ it would
                                                               calculate how many gallons
                                                               purchased during that period.

  Last           Date the vehicle 6            MMYYYY          
  Inspection     was last                                      
  Date           inspected.                                    

  License Number The license      10           Character       
                 number assigned                               
                 to the vehicle.                               

  Manufacturer   Name of          35           Character       Only include the first 19
  Name           Manufacturer.                                 characters.

  Maintenance    All maintenance  9(7)V99      Numeric         This field is system calculated
  Cost           cost associated                               for the time period specified.
                 with the vehicle                              For example, if the report were
                 for the specific                              generated from June 1^st^ to
                 time period.                                  December 1^st^ it would
                                                               calculate all maintenance
                                                               purchased during that period.

  Miles Driven   The number miles 9(6)         Numeric         This field is system calculated
                 the vehicle was                               for the time period specified.
                 driven during                                 For example, if the report were
                 the period                                    generated from June 1^st^ to
                 specified.                                    December 1^st^ it would
                                                               calculate how many miles were
                                                               driven during that period.

  Miles Per      This number of   9(5)V99      Numeric         Miles Driven divided by gallons
  Gallon         miles driven per                              of fuel.
                 gallon of fuel.                               

  Model Number   Model number of  15           Character       
                 the equipment.                                

  Model Year     Year the vehicle 9(4)         YYYY            
                 was                                           
                 manufactured.                                 

  Odometer       Current miles    9(6)                         
                 driven.                                       
  -------------- ---------------- ------------ --------------- --------------------------------

+-------+-------------+-----+--------+--------------------------------+
| **    | **D         | *   | *      | **Notes**                      |
| Field | efinition** | *Le | *Chara |                                |
| N     |             | ngt | cter** |                                |
| ame** |             | h** |        |                                |
+-------+-------------+-----+--------+--------------------------------+
| Org   | O           | 7   | Cha    |                                |
|       | rganization |     | racter |                                |
|       | code for    |     |        |                                |
|       | the owner   |     |        |                                |
|       | of the      |     |        |                                |
|       | property.   |     |        |                                |
+-------+-------------+-----+--------+--------------------------------+
| PMO   | The number  | 2   | Cha    |                                |
| Code  | assigned to |     | racter |                                |
|       | the         |     |        |                                |
|       | property    |     |        |                                |
|       | management  |     |        |                                |
|       | officer.    |     |        |                                |
+-------+-------------+-----+--------+--------------------------------+
| R     | All repair  | 9   | N      | This field is system           |
| epair | costs       | (7) | umeric | calculated for the time period |
| Cost  | associated  | V99 |        | specified. For example, if the |
|       | with the    |     |        | report is generated from June  |
|       | vehicle for |     |        | 1^st^ to December 1^st^        |
|       | the         |     |        | calculate all repair costs     |
|       | specific    |     |        | incurred during that period.   |
|       | time        |     |        |                                |
|       | period.     |     |        |                                |
+-------+-------------+-----+--------+--------------------------------+
| S     | The serial  | 20  | Cha    |                                |
| erial | number or   |     | racter |                                |
| N     | vehicle     |     |        |                                |
| umber | ide         |     |        |                                |
|       | ntification |     |        |                                |
|       | number of   |     |        |                                |
|       | the         |     |        |                                |
|       | accountable |     |        |                                |
|       | personal    |     |        |                                |
|       | property.   |     |        |                                |
+-------+-------------+-----+--------+--------------------------------+
| Sta   | This is the | 4   | Cha    |                                |
| ndard | number      |     | racter |                                |
| Iden  | assigned by |     |        |                                |
| tific | GSA for     |     |        |                                |
| ation | type of     |     |        |                                |
| N     | vehicle.    |     |        |                                |
| umber |             |     |        |                                |
| (SIN) |             |     |        |                                |
+-------+-------------+-----+--------+--------------------------------+
| S     | Indicates   | 12  | Cha    |                                |
| tatus | the status  |     | racter |                                |
| Code  | of vehicle  |     |        |                                |
|       | i.e.,       |     |        |                                |
|       | owned,      |     |        |                                |
|       | leased,     |     |        |                                |
|       | etc.        |     |        |                                |
+-------+-------------+-----+--------+--------------------------------+
| Total | This is a   | 9   | N      |                                |
| N     | calculated  | (5) | umeric |                                |
| umber | field at    |     |        |                                |
| of    | the bottom  |     |        |                                |
| Veh   | of report.  |     |        |                                |
| icles |             |     |        |                                |
+-------+-------------+-----+--------+--------------------------------+
| Total | This is a   | 9   | N      |                                |
| N     | calculated  | (8) | umeric |                                |
| umber | field at    |     |        |                                |
| of    | the bottom  |     |        |                                |
| Miles | of report.  |     |        |                                |
+-------+-------------+-----+--------+--------------------------------+
| **    | ##          | *   | *      | **Notes**                      |
| Field |  Definition | *Le | *Chara |                                |
| N     |             | ngt | cter** |                                |
| ame** |             | h** |        |                                |
+-------+-------------+-----+--------+--------------------------------+
| Total | This is a   | 9   | N      |                                |
| N     | calculated  | (5) | umeric |                                |
| umber | field at    |     |        |                                |
| of    | the bottom  |     |        |                                |
| Ga    | of report.  |     |        |                                |
| llons |             |     |        |                                |
+-------+-------------+-----+--------+--------------------------------+
| Total | This is a   | 9   | N      |                                |
| Fuel  | calculated  | (7) | umeric |                                |
| Cost  | field at    |     |        |                                |
|       | the bottom  |     |        |                                |
|       | of report.  |     |        |                                |
+-------+-------------+-----+--------+--------------------------------+
| Total | This is a   | 9   | N      |                                |
| M     | calculated  | (7) | umeric |                                |
| ainte | field at    |     |        |                                |
| nance | the bottom  |     |        |                                |
| Cost  | of report.  |     |        |                                |
+-------+-------------+-----+--------+--------------------------------+
| Total | This is a   | 9   | N      |                                |
| R     | calculated  | (7) | umeric |                                |
| epair | field at    |     |        |                                |
| Cost  | the bottom  |     |        |                                |
|       | of report.  |     |        |                                |
+-------+-------------+-----+--------+--------------------------------+
| Total | This is a   | 9   | N      |                                |
| Acc   | calculated  | (7) | umeric |                                |
| ident | field at    |     |        |                                |
| Cost  | the bottom  |     |        |                                |
|       | of report.  |     |        |                                |
+-------+-------------+-----+--------+--------------------------------+

**SELECTION CRITERIA EDITOR**

\*Department-wide

\*\*Agency Code

\*\*PMO Code

\*\*APO Number

\*\*Org

SIN

Date Range (user must indicate a date range.)

-   \*Only individual with special authority can generate
    Department-wide reports. When selecting "Department-wide" no other
    selection criteria are necessary.

\*\*Must choose one of these fields.

**SORT**

By APO Number

By License Number

**SPECIAL INSTRUCTIONS.** Only generate records for this report if one
or all of the following fields are null for the indicated date range:
Gallons of Fuel, Fuel Cost, or Miles Driven.

**LAYOUT**

***Heading***

**UNITED STATES DEPARTMENT OF AGRICULTURE**

**CORPORATE PROPERTY AUTOMATED INFORMATION SYSTEM**

**LIST OF VEHICLES WITHOUT OPERATIONAL COSTS**

**DATE RANGE: MM/YYYY THROUGH MM/YYYY**

***Report***

LICENSE NUMBER MFG ODOMETER MPG GALLONS/FUEL COST ACCIDENT

ASSET ID YEAR MILES DRIVEN COST PER MILE MAINTENANCE REPAIR INSPECTION

DESCRIPTION

**9.** **CUMULATIVE VEHICLE OPERATIONAL REPORT.** This report provides a
cumulative total of all maintenance and operational costs associated
with the vehicle from the original acquisition date.

**DATA ELEMENTS**

  ---------------- ---------------- ------------ --------------- ---------------------------
  **Field Name**   **Definition**   **Length**   **Character**   **Notes**

  Accident Cost    All accident     9(8)V99      Numeric         This field is system
                   cost associated                               calculated -- cumulative
                   with the                                      total from the original
                   vehicle.                                      acquisition date to current
                                                                 date.

  Accountable      The APO's first  12           Character       In this report combine both
  Property Officer name.                                         first and last name so that
  (APO) First Name                                               it is one field. Only use
                                                                 the first initial of the
                                                                 first name.

  APO Last Name    The APO's last   20           Character       See note above
                   name.                                         

  APO Number       The number       14           Character       
                   assigned to the                               
                   APO.                                          

  Asset            Unique           12           Character       
  Identification   identification                                
  Number           number for each                               
                   accountable                                   
                   personal                                      
                   property in                                   
                   CPAIS.                                        

  Cost Per Mile    The cost of      9(4)V99      Numeric         Fuel cost divided by miles
                   gasoline per                                  per gallon. System
                   mile to operate                               calculated - this is a
                   the vehicle.                                  cumulate total from the
                                                                 original acquisition date
                                                                 to current date.

  Standard         Description of   60           Character       Only include the first 35
  Description      accountable                                   characters (or less)
                   personal                                      
                   property.                                     

  Fuel Cost        Cost of all fuel 9(6)V99      Numeric         This field is system
                   purchased.                                    calculated -- it is the
                                                                 cumulative total of all
                                                                 fuel costs from the
                                                                 original acquisition date
                                                                 to current date
  ---------------- ---------------- ------------ --------------- ---------------------------

  -------------- ---------------- ------------ --------------- ---------------------------
  **Field Name** **Definition**   **Length**   **Character**   **Notes**

  Gallons of     Number of all    9(4)         Numeric         This field is system
  fuel           gallons of fuel                               calculated -- it is the
                 purchased.                                    cumulative total of the
                                                               number of gallons of fuel
                                                               purchased from original
                                                               acquisition date to current
                                                               date.

  Last           Date the vehicle 6            MMYYYY          
  Inspection     was last                                      
  Date           inspected.                                    

  License Number The license      10           Character       
                 number assigned                               
                 to the vehicle.                               

  Manufacturer   Name of          35           Character       Only include the first 15
  Name           Manufacturer.                                 characters.

  Maintenance    All maintenance  9(7)V99      Numeric         This field is system
  Cost           cost associated                               calculated -- it is the
                 with the                                      cumulative total of all
                 vehicle.                                      maintenance costs from
                                                               original acquisition date
                                                               to current date.

  Miles Per      This number of   9(5)V99      Numeric         Miles Driven divided by
  Gallon         miles driven per                              gallons of fuel.
                 gallon of fuel.                               

  Model Number   Model number of  15           Character       
                 the equipment.                                

  Model Year     Year the vehicle 9(4)         YYYY            
                 was                                           
                 manufactured.                                 

  Odometer       Current miles    9(6)                         
                 driven.                                       

  Org            Organization     7            Character       
                 code for the                                  
                 owner of the                                  
                 property.                                     

  PMO Code       The number       2            Character       
                 assigned to the                               
                 property                                      
                 management                                    
                 officer.                                      

  Repair Cost    All repair costs 9(7)V99      Numeric         This field is system
                 associated with                               calculated -- it is the
                 the vehicle.                                  cumulative total of all
                                                               maintenance costs from
                                                               original acquisition date
                                                               to current date.
  -------------- ---------------- ------------ --------------- ---------------------------

  ---------------- ---------------- ------------ --------------- ---------------------------
  **Field Name**   **Definition**   **Length**   **Character**   **Notes**

  Serial Number    The serial       20           Character       
                   number or                                     
                   vehicle                                       
                   identification                                
                   number of the                                 
                   accountable                                   
                   personal                                      
                   property.                                     

  Standard         This is the      4            Character       
  Identification   number assigned                               
  Number (SIN)     by GSA for type                               
                   of vehicle.                                   
  ---------------- ---------------- ------------ --------------- ---------------------------

**SELECTION CRITERIA EDITOR**

\*Department-wide

\*\*Agency Code

\*\*PMO Code

\*\*APO Number

\*\*Org

SIN

-   \*Only individual with special authority can generate
    Department-wide reports. When selecting "Department-wide" no other
    selection criteria are necessary.

\*\*Must choose one of these fields.

**SORT**

By APO Number

By License Number

**LAYOUT**

***Heading***

**UNITED STATES DEPARTMENT OF AGRICULTURE**

**CORPORATE PROPERTY AUTOMATED INFORMATION SYSTEM**

**CUMULATIVE VEHICLE OPERATIONAL COSTS**

***Report***

LICENSE NUMBER MFG ODOMETER MPG GALLONS/FUEL COST ACCIDENT

ASSET ID YEAR MILES DRIVEN COST PER MILE MAINTENANCE REPAIR INSPECTION

DESCRIPTION

TOTALS: NO. VEHICLES NO. MILES NO. GALLONS FUEL COST MAINT COST REPAIR
COST ACCIDENT COST

**10**. **LIST OF VEHICLES ELIGIBLE FOR REPLACEMENT**

## DATA ELEMENTS

  ---------------- ---------------- ------------ --------------- ----------------------------
  **Field Name**   **Definition**   **Length**   **Character**   **Notes**

  Accountable      The APO's first  12           Character       In this report combine both
  Property Officer name.                                         first and last name so that
  (APO) First Name                                               it is one field and only use
                                                                 the first initial of the
                                                                 first name.

  APO Last Name    The APO's last   20           Character       See note above.
                   name.                                         

  APO Number       The number       14           Character       
                   assigned to the                               
                   accountable                                   
                   property                                      
                   officer.                                      

  Acquisition Cost The original     9(11)V99     Numeric         
                   cost of                                       
                   accountable                                   
                   personal                                      
                   property.                                     

  Age              The age of the   9(2)         Numeric         This field is calculated by
                   vehicle.                                      subtracting the vehicle
                                                                 model year from the current
                                                                 report date.

  Asset            Unique           12           Character       
  Identification   identification                                
  Number           number assigned                               
                   to accountable                                
                   personal                                      
                   property in                                   
                   CPAIS.                                        

  Standard         Description of   60           Character       Only include the first 35
  Description      accountable                                   characters of the field.
                   personal                                      
                   property.                                     

  License Number   The license      10           Character       
                   number assigned                               
                   to the vehicle.                               

  Manufacturer     Name of          35           Character       Only include the first 10
  Name             Manufacturer.                                 characters of the field.

  Maintenance Cost All maintenance  9(7)V99      Numeric         This field is a cumulative
                   cost associated                               field for all maintenance
                   with the                                      costs for the vehicle.
                   vehicle.                                      

  **Field Name**   **Definition**   **Length**   **Character**   **Notes**

  Model Number     Model number of  15           Character       Only include the first 10
                   the equipment.                                characters of the field.

  Model Year       Year the vehicle 9(4)         YYYY            
                   was                                           
                   manufactured.                                 

  Odometer         Current miles    9(6)         Numeric         
                   driven.                                       

  Org              Organization     7            Character       
                   code for the                                  
                   owner of the                                  
                   property.                                     

  Property         The number       2            Character       .
  Management       assigned to the                               
  Officer (PMO)    PMO.                                          
  Code                                                           

  Standard         This is the      4            Character       Will be a required field,
  Identification   number assigned                               which will be edited against
  Number (SIN)     by GSA for the                                a table or selected from a
                   specific vehicle                              pull down menu.
                   type.                                         

  Repair Cost      All repair costs 9(7)V99      Numeric         This is a cumulative field
                   associated with                               for all repair costs
                   the vehicle.                                  associated with the vehicle.
  ---------------- ---------------- ------------ --------------- ----------------------------

**SELECTION CRITERIA EDITOR**

\*Department-wide

\*\*Agency Code

\*\*PMO Code

\*\*APO Number

\*\*Org

SIN

-   \*Only individuals with special authority can generate
    Department-wide reports. When selecting "Department-wide" no other
    selection criteria are necessary.

\*\*Must choose one of these fields.

**SORT**

By SIN

By Age

By Odometer

**SPECIAL INSTRUCTIONS.** This report should only be generated for
vehicles that meet the replacement standards as defined in the SIN
Table. If possible we would like this to be a single line report.

**LAYOUT**

***Heading***

**UNITED STATES DEPARTMENT OF AGRICULTURE**

**CORPORATE PROPERTY AUTOMATED INFORMATION SYSTEM**

**LIST OF VEHICLES ELIGIBLE FOR REPLACEMENT**

***Report***

APO NAME APO NUMBER

CITY/STATE

SIN LICENSE NUM DESC AGE MFG MODEL ACQ AMT MAINTENANCE REPAIRS ACCIDENT
ODOMETER ASSET ID

**11. OPERATIONAL DATA WORKSHEET.** This report serves as a quarterly
worksheet for verification/documentation of operational and maintenance
data for purchases that are not electronically fed through PCMS-Fleet.
Users will complete the fields on the worksheet so the data can be
manually updated to CPAIS. The report will print descriptive information
only. The report should leave a fill-in line for all cost fields.

**DATA ELEMENTS**

  ---------------- ---------------- ------------ --------------- ----------------------------
  **Field**        **Definition**   **Length**   **Character**   **Notes**
  **Name**                                                       

  Accident Repair  All accident     9(8)V99      Numeric         Only print the field name.
  Costs            cost associated                               User will fill in
                   with the vehicle                              information.
                   for the specific                              
                   time period.                                  

  Accident Repair  The amount       9(8)V99      Numeric         Only print the field name.
  Reimbursement    reimbursed to                                 User will fill in
                   the Government                                information.
                   for accident                                  
                   repair (when GOV                              
                   is not at fault)                              
                   for the                                       
                   specified time                                
                   period.                                       

  Accountable      The number       14           Character       
  Property Officer assigned to the                               
  (APO) Number     APO.                                          

  Asset            Unique           12           Character       
  Identification   identification                                
  Number           number for each                               
                   accountable                                   
                   personal                                      
                   property in                                   
                   CPAIS.                                        

  Standard         Description of   60           Character       Only include the first 35
  Description      accountable                                   characters on the report.
                   personal                                      
                   property.                                     

  Fuel Cost        Cost of fuel     9(6)V99      Numeric         Only print the field name.
                   purchased for                                 User will fill in
                   the time period.                              information.
  ---------------- ---------------- ------------ --------------- ----------------------------

+------------+-------------+-----+--------+---------------------------+
| **Field    | **D         | *   | *      | **Notes**                 |
| Name**     | efinition** | *Le | *Chara |                           |
|            |             | ngt | cter** |                           |
|            |             | h** |        |                           |
+------------+-------------+-----+--------+---------------------------+
| Gallons of | Number of   | 9   | N      | Only print the field      |
| Fuel Used  | gallons of  | (4) | umeric | name. User will fill in   |
|            | gasoline    |     |        | information               |
|            | purchased   |     |        |                           |
|            | for the     |     |        |                           |
|            | time        |     |        |                           |
|            | period.     |     |        |                           |
+------------+-------------+-----+--------+---------------------------+
| Last       | Date the    | 6   | MMYYYY |                           |
| Inspection | vehicle was |     |        |                           |
| Date       | last        |     |        |                           |
|            | inspected.  |     |        |                           |
+------------+-------------+-----+--------+---------------------------+
| License    | The license | 10  | Cha    | No special characters     |
| Number     | number      |     | racter | allowed and cannot have a |
|            | assigned to |     |        | duplicate record in the   |
|            | the         |     |        | CPAIS.                    |
|            | vehicle.    |     |        |                           |
+------------+-------------+-----+--------+---------------------------+
| M          | All         | 9   | N      | Only print the field      |
| aintenance | maintenance | (7) | umeric | name. User will fill in   |
| Cost       | cost        | V99 |        | information               |
|            | associated  |     |        |                           |
|            | with the    |     |        |                           |
|            | vehicle for |     |        |                           |
|            | the         |     |        |                           |
|            | specific    |     |        |                           |
|            | time        |     |        |                           |
|            | period.     |     |        |                           |
+------------+-------------+-----+--------+---------------------------+
| Model      | Model       | 15  | Cha    |                           |
| Number     | number of   |     | racter |                           |
|            | the         |     |        |                           |
|            | equipment.  |     |        |                           |
+------------+-------------+-----+--------+---------------------------+
| Model Year | Year the    | 9   | YYYY   |                           |
|            | vehicle was | (4) |        |                           |
|            | ma          |     |        |                           |
|            | nufactured. |     |        |                           |
+------------+-------------+-----+--------+---------------------------+
| Odometer   | Current     | 9   |        |                           |
| Current    | miles       | (6) |        |                           |
|            | driven.     |     |        |                           |
+------------+-------------+-----+--------+---------------------------+
| Org        | O           | 7   | Cha    |                           |
|            | rganization |     | racter |                           |
|            | code for    |     |        |                           |
|            | the owner   |     |        |                           |
|            | of the      |     |        |                           |
|            | property.   |     |        |                           |
+------------+-------------+-----+--------+---------------------------+
| PMO Code   | The number  | 2   | Cha    |                           |
|            | assigned to |     | racter |                           |
|            | the         |     |        |                           |
|            | property    |     |        |                           |
|            | management  |     |        |                           |
|            | officer.    |     |        |                           |
+------------+-------------+-----+--------+---------------------------+
| Repair     | All repair  | 9   | N      | Only print the field      |
| Cost       | costs       | (7) | umeric | name. User will fill in   |
|            | associated  | V99 |        | information.              |
|            | with the    |     |        |                           |
|            | vehicle for |     |        |                           |
|            | the         |     |        |                           |
|            | specific    |     |        |                           |
|            | time        |     |        |                           |
|            | period.     |     |        |                           |
+------------+-------------+-----+--------+---------------------------+
| Source     | The source  | 6   | Cha    | Field options are:        |
|            | indicates   |     | racter |                           |
|            | whether the |     |        | GOV                       |
|            | vendor is a |     |        |                           |
|            | government  |     |        | COM                       |
|            | facility or |     |        |                           |
|            | a           |     |        |                           |
|            | commercial  |     |        |                           |
|            | facility.   |     |        |                           |
+------------+-------------+-----+--------+---------------------------+
| **Field    | **D         | *   | *      | **Notes**                 |
| Name**     | efinition** | *Le | *Chara |                           |
|            |             | ngt | cter** |                           |
|            |             | h** |        |                           |
+------------+-------------+-----+--------+---------------------------+
| Standard   | This is the | 4   | Cha    |                           |
| Iden       | number      |     | racter |                           |
| tification | assigned by |     |        |                           |
| Number     | GSA for     |     |        |                           |
| (SIN)      | type of     |     |        |                           |
|            | vehicle     |     |        |                           |
+------------+-------------+-----+--------+---------------------------+

**SELECTION CRITERIA EDITOR**

\*PMO Code

Org

\*APO Number

\*Must choose one of these fields.

**SORT**

By APO Number

By License Number

**LAYOUT**

***Heading***

**UNITED STATES DEPARTMENT OF AGRICULTURE**

**CORPORATE PROPERTY AUTOMATED INFORMATION SYSTEM**

**VEHICLE OPERATIONAL WORKSHEET**

**FOR COSTS NOT COLLECTED ELECTRONICALLY THROUGH PCMS-FLEET**

**CURRENT FY: (Report should insert current FY)**

**QUARTER: 1 2 3 4 (Circle one)**

***Report***

LICENSE APO \# ODOMETER SOURCE FUEL USED MAINTENANCE REPAIR ACCIDENT
REPAIR

ASSET ID LST RCD CURR GALS COST COST COST COST REIMBURSED

DESCRIPTION

A123456 HQ987654 25,582 \_\_\_\_\_\_ GOV \_\_\_\_\_ \_\_\_\_
\_\_\_\_\_\_ \_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_

AG000000 COM \_\_\_\_\_ \_\_\_\_ \_\_\_\_\_\_ \_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_

Mini-Van

**12.** **FAST INVENTORY AND ACTUAL ACQUISITION REPORT**. Agencies will
use this report to generate information for the Annual FAST Inventory
Report and the FY Actual Acquisitions report whether they were put
in-service or not.

## DATA ELEMENTS

+------------+-----------------+----------+-------------+------------+
| **Field    | **Definition**  | **       | **          | **Notes**  |
| Name**     |                 | Length** | Character** |            |
+------------+-----------------+----------+-------------+------------+
| A          | The date the    | 8        | MM/DD/YYYY  |            |
| cquisition | agency received |          |             |            |
| Date       | the accountable |          |             |            |
|            | personal        |          |             |            |
|            | property.       |          |             |            |
+------------+-----------------+----------+-------------+------------+
| FAST       | Lists the       | 40       | Character   |            |
| D          | vehicle         |          |             |            |
| escription | description     |          |             |            |
|            | according to    |          |             |            |
|            | FAST reporting  |          |             |            |
|            | requirements    |          |             |            |
+------------+-----------------+----------+-------------+------------+
| Foreig     | Indicates       | 1        | Character   |            |
| n/Domestic | whether the     |          |             |            |
|            | vehicle is      |          |             |            |
|            | located outside |          |             |            |
|            | the US or US    |          |             |            |
|            | territory.      |          |             |            |
+------------+-----------------+----------+-------------+------------+
| MSA Status | Determines if   | 6        | Character   |            |
|            | the vehicles is |          |             |            |
|            | located in an   |          |             |            |
|            | MSA/Non-MSA     |          |             |            |
+------------+-----------------+----------+-------------+------------+
| Ownership  | Determines      | 1        | Character   |            |
| Code       | whether the     |          |             |            |
|            | vehicle is      |          |             |            |
|            | owned or        |          |             |            |
|            | leased.         |          |             |            |
+------------+-----------------+----------+-------------+------------+
| Primary    | This field      | 1        | Character   |            |
| Fuel Type  | indicates the   |          |             |            |
|            | primary fuel    |          |             |            |
|            | type for the    |          |             |            |
|            | vehicle.        |          |             |            |
+------------+-----------------+----------+-------------+------------+
| Special    | This field      | 15       | Character   |            |
| Purpose    | indicates       |          |             |            |
|            | whether         |          |             |            |
| Code       |                 |          |             |            |
|            | the vehicle is  |          |             |            |
|            | used for law    |          |             |            |
|            | enforcement or  |          |             |            |
|            | fire fighting.  |          |             |            |
+------------+-----------------+----------+-------------+------------+
| State      | The State where | 2        | Character   |            |
|            | the vehicle is  |          |             |            |
|            | primarily       |          |             |            |
|            | operated in.    |          |             |            |
+------------+-----------------+----------+-------------+------------+

  ------------- ------------------ ------------ --------------- -------------
  **Field       **Definition**     **Length**   **Character**   **Notes**
  Name**                                                        

  Zip Code      The zip code where 6            Numeric         
                vehicle is                                      
                operated.                                       
  ------------- ------------------ ------------ --------------- -------------

**SELECTION CRITERIA EDITOR**

\*Department-wide

\*\*Agency Code

\*\*PMO Code

\*\*APO Code

MSA Status

\*\*Foreign/Domestic

Acquisition Date

-   Only individuals with special authority can generate Department-wide
    reports. When selecting "Department-wide" no other selection
    criteria are necessary.

-   

\*\*Must choose one of these fields.

**13. FAST COST/MILES DATA REPORT.** Agencies will use this report to
generate information for the Annual FAST Cost/Miles Data by vehicle
model.

**DATA ELEMENTS**

  ------------------ ---------------- ------------ --------------- ----------------------------
  **Field Name**     **Definition**   **Length**   **Character**   **Notes**

  Accountable        The number       14           Character       
  Property Officer   assigned to the                               
  (APO) Number       APO.                                          

  Acquisition Cost   The original     9(11)V99     Numeric         
                     cost of                                       
                     accountable                                   
                     personal                                      
                     property.                                     

  Acquisition Date   The date the     8            MM/DD/YYYY      
                     agency received                               
                     the accountable                               
                     personal                                      
                     property.                                     

  FAST Operational   This field is    15           Character       
  Description        the vehicle type                              
                     description used                              
                     by FAST to                                    
                     report vehicle                                
                     operational                                   
                     costs by vehicle                              
                     type.                                         

  Foreign/Domestic   Indicates        1            Character       
                     whether the                                   
                     vehicle is                                    
                     located outside                               
                     the US or US                                  
                     territory.                                    

  MSA Status         Determines if    6            Character       
                     the vehicles is                               
                     located in an                                 
                     MSA/Non-MSA                                   

  Ownership Code     Determines       1            Character       
                     whether the                                   
                     vehicle is owned                              
                     or leased.                                    
  ------------------ ---------------- ------------ --------------- ----------------------------

  ------------- -------------------- ------------ --------------- ----------------------------
  **Field       **Definition**       **Length**   **Character**   **Notes**
  Name**                                                          

  Maintenance   All maintenance cost 9(7)V99      Numeric         This field is system
  Cost          associated with the                               calculated for a specific
                vehicle for the                                   FY.
                specific time                                     
                period.                                           

  Miles Driven  The number miles the 9(6)         Numeric         This field is system
                vehicle was driven                                calculated for a specific
                during the period                                 FY.
                specified.                                        

  PMO Code      The number assigned  2            Character       
                to the property                                   
                management officer.                               

  Repair Cost   All repair costs     9(7)V99      Numeric         This field is system
                associated with the                               calculated for a specific
                vehicle for the                                   FY.
                specific time                                     
                period.                                           

  Special       This field indicates 1            Character       
  Purpose Code  whether the vehicle                               
                is used for law                                   
                enforcement or fire                               
                fighting.                                         

  Total         This field is a      9(7)         Numeric         This field is system
  Maintenance   total of all                                      calculated for a specific
  Cost          maintenance/repair                                FY.
                costs, excluding                                  
                fuel and accident                                 
                costs                                             

  Zip Code      The zip code where   6            Numeric         
                vehicle is operated.                              
  ------------- -------------------- ------------ --------------- ----------------------------

**SELECTION CRITERIA EDITOR**

\*Department-wide

\*\*Agency Code

\*\*PMO Code

\*\*APO Code

\*\*\*Ownership Code

MSA Status

\*\*\*Foreign/Domestic

Acquisition Date

-   \*Only individuals with special authority can generate
    Department-wide reports. When selecting "Department-wide" no other
    selection criteria are necessary.

\*\*Must choose one of these fields.

\*\*\* Must complete this field.

**SPECIAL INSTRUCTIONS**. This report sums all the maintenance costs,
acquisition costs, and miles driven for the specific FY, by the FAST
Operational Description.

**Example:**

FAST OPERATIONAL MAINTENANCE DEPRECIATION FY 2005 FY 2005 MILES

DESCRIPTION ACQ. COSTS DRIVEN

Sedans/SW \$ 26,546 \$ 4,233 \$ 32,800 255,660

LD Truck 4x2 \$131,266 \$11,120 \$358,566 1,902,306

-   **14. FAST ACTUAL FUEL COSTS/CONSUMPTION BY FUEL TYPE.** Agencies
    will use this report to generate the Annual FAST Actual Fuel
    Cost/Consumption Report. This report sums the gallons of fuel
    consumed and associated fuel costs, by State and by Fuel Type.
    Please note that the Fuel Type is the field associated with the
    operational record of the vehicle.

-   **DATA ELEMENTS**

+--------------+------------------+--------+--------+-----------------+
| **Field      | **Description**  | **Le   | *      | # Notes         |
| Name**       |                  | ngth** | *Chara |                 |
|              |                  |        | cter** |                 |
+--------------+------------------+--------+--------+-----------------+
| Fuel Type    | This is the      | 10     | Cha    | PCMS record.    |
|              | field associated |        | racter |                 |
|              | with the         |        |        |                 |
|              | operational      |        |        |                 |
|              | record for the   |        |        |                 |
|              | vehicle (type of |        |        |                 |
|              | fuel consumed)   |        |        |                 |
+--------------+------------------+--------+--------+-----------------+
| Fuel Cost    | The total cost   | 9      | N      |                 |
|              | of fuel          | (7)V99 | umeric |                 |
+--------------+------------------+--------+--------+-----------------+
| Gallons of   | Number of        | 9(7)   | N      |                 |
| Fuel Used    | gallons of       |        | umeric |                 |
|              | gasoline         |        |        |                 |
|              | purchased for    |        |        |                 |
|              | the time period. |        |        |                 |
+--------------+------------------+--------+--------+-----------------+
| Ownership    | Determines       | 1      | Cha    |                 |
| Code         | whether the      |        | racter |                 |
|              | vehicle is owned |        |        |                 |
|              | or leased.       |        |        |                 |
+--------------+------------------+--------+--------+-----------------+
| State        | The state where  | 2      | Cha    |                 |
|              | vehicle is       |        | racter |                 |
|              | located          |        |        |                 |
+--------------+------------------+--------+--------+-----------------+

-   

-   **SELECTION CRITERIA EDITOR**

\*Department-wide

\*\*Agency Code

\*\*PMO Code

\*\*APO Code

\*\*\*Ownership Code

MSA Status

\*\*\*Foreign/Domestic

-   \* Only individuals with special authority can generate
    Department-wide reports. When selecting "Department-wide" no other
    selection criteria are necessary.

\*\*Must choose one of these fields.

\*\*\* Must complete this field.

**VEHICLE ACQUISITIONS**. Count the number of vehicles acquired and sums
the acquisition amount (for a specific date range) by SIN and Fuel Type.
Only print the SIN if there was activity.

**SELECTION CRITERIA EDITOR**

\*Date Range

\*\*Agency Code

Status

\*\*PMO Code

\*\*Org

\*\*APO Number

SIN

\* Must select a date range.

\*\* Must select one of these field

**LAYOUT**

LIST OF VEHICLES ACQUIRED

DATE RANGE MMDDYYYY THROUGH MMDDYYYY

SIN FUEL TYPE #OF VEHILCES ACQ_AMOUNT

123 Gas 3 31,000.56

Diesel 1 10,786.90

E85 5 60,980.76

457 Gas 5 50,000.56

**VEHICLE DISPOSALS**. Count the number of vehicles disposed (for a
specific date range) by SIN and Fuel Type. Only print the SIN if there
is activity.

**SELECTION VALUES:**

\*Date Range

\*\*Agency Code

Status

\*\*PMO Code

\*\*Org

\*\*APO Number

SIN

\* Must select a date range.

\*\* Must select one of these field

**LAYOUT**

LIST OF VEHICLES DISPOSED

DATE RANGE MMDDYYYY TRHOUGH MMDDYYYY

SIN FUEL TYPE #OF VEHILCES

123 Gas 3

Diesel 1

E85 5

457 Gas 5

**15. LIST OF VEHICLES ELIGIBLE FOR REPLACEMENT**

**DATA ELEMENTS**

  ---------------- ---------------- ------------ --------------- ---------------------------
  **Field Name**   **Definition**   **Length**   **Character**   **Notes**

  Accountable      The APO's first  12           Character       
  Property Officer name.                                         
  (APO) First Name                                               

  APO Last Name    The APO's last   20           Character       
                   name.                                         

  APO Number       The number       14           Character       
                   assigned to the                               
                   APO.                                          

  Acquisition      The original     9(11)V99     Numeric         
  amount           cost of                                       
                   accountable                                   
                   personal                                      
                   property                                      

  Age              The age of the   9(2)         Numeric         This field is calculated by
                   vehicle.                                      subtracting the vehicle
                                                                 model year from the current
                                                                 report date.

  Asset            The unique       12           Character       
  Identification   number assigned                               
  Number           to the                                        
                   accountable                                   
                   personal                                      
                   property in                                   
                   CPAIS.                                        

  Standard         Description of   60           Character       Only print the first 35
  Description      accountable                                   characters or less.
                   personal                                      
                   property.                                     

  Fuel Cost        Cost of fuel     9(6)V99      Numeric         This is a cumulative field
                   purchased.                                    for all fuel costs
                                                                 associated with the
                                                                 vehicle.

  Gallons of fuel  Number of        9(4)         Numeric         This is a cumulative field
                   gallons of fuel                               the gallons of fuel used by
                   purchased.                                    the vehicle.

  License Number   The license      10           Character       
                   number assigned                               
                   to the vehicle.                               

  **Field Name**   **Definition**   **Length**   **Character**   **Notes**

  Manufacturer     Name of          35           Character       
  Name             Manufacturer                                  

  Maintenance Cost All maintenance  9(7)V99      Numeric         This is a cumulative field
                   cost associated                               for all maintenance costs
                   with the vehicle                              associated with the
                                                                 vehicle.

  Model Number     Model number of  15           Character       
                   the equipment.                                

  Model Year       Year the vehicle 9(4)         YYYY            
                   was                                           
                   manufactured.                                 

  Odometer         Current miles    9(6)                         
                   driven                                        

  Org              Organization     7            Character       
                   code for the                                  
                   owner of the                                  
                   accountable                                   
                   personal                                      
                   property.                                     

  Primary Fuel     The primary fuel 1            Character       
  Type             type of vehicle.                              

  Property         The number       2            Character       
  Management       assigned to the                               
  Officer (PMO)    PMO.                                          
  Code                                                           

  Standard         This is the      4            Character       
  Identification   number assigned                               
  Number (SIN)     by GSA for the                                
                   specific vehicle                              
                   type.                                         

  Repair Cost      All repair costs 9(7)V99      Numeric         This is a cumulative field
                   associated with                               for all repair costs
                   the vehicle.                                  associated with the
                                                                 vehicle.
  ---------------- ---------------- ------------ --------------- ---------------------------

**SELECTION EDITOR CRITERIA**

\*Department-wide

\*\*Agency Code

\*\*PMO Code

\*\*Org

\*\*APO Number

SIN

\*Only individual with special authority can generate Department-wide
reports. When selecting "Department-wide" no other selection criteria
are necessary.

\*\*Must choose one of these fields.

-   **16. PCMS-FLEET UNMATCHED TRANSACTIONS REPORT.** This report should
    contain all fields received from PCMS-Fleet as it relates to
    Operational Data for motor vehicles.

-   

-   **SELECTION CRITERIA EDITOR**

-   LFPC First Name

-   LFPC Last Name

**17**. **VEHICLE DATA REPORT.** This report should contain all the data
elements related to vehicles. This will allow agencies to generate a
report to meet their specific needs.

**SELECTION CRITERIA EDITOR**

\*Department-wide

\*\*Agency Code

\*\*PMO Code

\*\*APO Number

\*\*Org

APO State

APO City

SIN

Odometer

Primary Fuel Type

\*Only individuals with special authority can generate Department-wide
reports. When selecting "Department-wide" no other selection criteria
are necessary.

\*\*Must choose one of these fields.

**18. VEHICLE'S WITHOUT LICENSE NUMBERS.** This report will list all
vehicles that have no license number.

  ---------------- ---------------- ------------ --------------- ---------------------------
  **Field Name**   **Definition**   **Length**   **Character**   **Notes**

  Accountable      The APO's first  12           Character       In this report combine both
  Property Officer name.                                         first and last name so that
  (APO) First Name                                               it is one field and only
                                                                 use the first initial of
                                                                 the first name.

  APO Last Name    The APO's last   20           Character       See note above.
                   name.                                         

  APO Number       The number       14           Character       
                   assigned to the                               
                   accountable                                   
                   property                                      
                   officer.                                      

  Acquisition Cost The original     9(11)V99     Numeric         
                   cost of                                       
                   accountable                                   
                   personal                                      
                   property.                                     

  Asset            Unique           12           Character       
  Identification   identification                                
  Number           number assigned                               
                   to accountable                                
                   personal                                      
                   property in                                   
                   CPAIS.                                        

  Standard         Description of   60           Character       Only include the first 35
  Description      accountable                                   characters of the field.
                   personal                                      
                   property.                                     

  License Number   The license      10           Character       
                   number assigned                               
                   to the vehicle.                               

  Manufacturer     Name of          35           Character       Only include the first 10
  Name             Manufacturer.                                 characters of the field.

  Model Number     Model number of  15           Character       Only include the first 10
                   the equipment.                                characters of the field.

  Model Year       Year the vehicle 9(4)         YYYY            
                   was                                           
                   manufactured.                                 
  ---------------- ---------------- ------------ --------------- ---------------------------

  ---------------- ---------------- ------------ --------------- ---------------------------
  **Field Name**   **Definition**   **Length**   **Character**   **Notes**

  Org              Organization     7            Character       
                   code for the                                  
                   owner of the                                  
                   property.                                     

  Property         The number       2            Character       .
  Management       assigned to the                               
  Officer (PMO)    PMO.                                          
  Code                                                           

  Standard         This is the      4            Character       Will be a required field,
  Identification   number assigned                               which will be edited
  Number (SIN)     by GSA for the                                against a table or selected
                   specific vehicle                              from a pull down menu.
                   type.                                         
  ---------------- ---------------- ------------ --------------- ---------------------------

**SELECTION CRITERIA EDITOR**

\*Department-wide

\*\*Agency Code

\*\*PMO Code

\*\*APO Number

\*\*Org