COD Technical Reference

Volume II -- Common Record Full Participant Technical Reference

Table of Contents

**Section 1 -- Full Participant Implementation Guide II -- 1 - 1**

> [Overview II -- 1 - 1](#__RefHeading___Toc38896343)
>
> [Full Participants in 2003-2004 II -- 1 -
> 6](#__RefHeading___Toc38896344)
>
> [XML version of EDExpress for 2003-2004 II -- 1 -
> 6](#__RefHeading___Toc38896345)
>
> [Full Participant Status by Program II -- 1 -
> 7](#__RefHeading___Toc38896346)
>
> [Common Record Valid Format Rules II -- 1 -
> 8](#__RefHeading___Toc38896347)
>
> [Common Record XML Schema Guidelines II -- 1 -
> 8](#__RefHeading___Toc38896348)
>
> [2003-2004 Common Record XML Schema II -- 1 -
> 8](#__RefHeading___Toc38896348)
>
> [Maximum Length Values and Leading Zeros II -- 1 -
> 14](#__RefHeading___Toc38896349)
>
> [Empty (Blank) and Nillable (Null) Tags II -- 1 -
> 15](#__RefHeading___Toc38896350)
>
> [Data Types II -- 1 - 16](#__RefHeading___Toc38896351)
>
> [Date Fields II -- 1 - 17](#__RefHeading___Toc38896352)
>
> [Year Fields II -- 1 - 17](#__RefHeading___Toc38896353)
>
> [Date/Time Fields II -- 1 - 18](#__RefHeading___Toc38896354)
>
> [Decimal Fields II -- 1 - 18](#__RefHeading___Toc38896355)
>
> [Dollar Amount Fields II -- 1 - 18](#__RefHeading___Toc38896356)
>
> [Percentage Fields II -- 1 - 21](#__RefHeading___Toc38896357)
>
> [Integer Fields II -- 1 - 22](#__RefHeading___Toc38896358)
>
> [String Fields II -- 1 - 22](#__RefHeading___Toc38896359)
>
> [Boolean Fields II -- 1 - 22](#__RefHeading___Toc38896360)
>
> [XML Predefined Entity References II -- 1 -
> 22](#__RefHeading___Toc38896361)
>
> [Common Record Processing Rules II -- 1 -
> 24](#__RefHeading___Toc38896362)
>
> [Document II -- 1 - 24](#__RefHeading___Toc38896363)
>
> [Document Submission II -- 1 - 24](#__RefHeading___Toc38896364)
>
> [Batch Processing II -- 1 - 24](#__RefHeading___Toc38896365)
>
> [COD Message Classes II -- 1 - 25](#__RefHeading___Toc38896366)
>
> [Logical Record Length Limitation II -- 1 -
> 25](#__RefHeading___Toc38896367)
>
> [COD Receipts II -- 1 - 25](#__RefHeading___Toc38896368)
>
> [Response Documents II -- 1 - 26](#__RefHeading___Toc38896369)
>
> [Response Code II -- 1 - 28](#__RefHeading___Toc38896370)
>
> [Storing of Reject Records II -- 1 - 31](#__RefHeading___Toc38896371)
>
> [Document Validation II -- 1 - 31](#__RefHeading___Toc38896371)
>
> [Sequence of Data Elements Required for Document Processing II -- 1 -
> 32](#__RefHeading___Toc38896372)
>
> [Documents Must be Submitted by a Full Participant II -- 1 -
> 32](#__RefHeading___Toc38896373)
>
> [Document ID Required for Document Submission II -- 1 -
> 33](#__RefHeading___Toc38896374)
>
> [Duplicate Document IDs II -- 1 - 33](#__RefHeading___Toc38896375)
>
> [Inability to Process Future-Dated Documents II -- 1 -
> 34](#__RefHeading___Toc38896376)
>
> [Documents Submitted Must Contain at Least One Detailed Record II --
> 1 - 34](#__RefHeading___Toc38896377)
>
> [Document Submissions of One Detailed Record II -- 1 -
> 35](#__RefHeading___Toc38896377)
>
> [Minimum Data Elements Required for Document Processing II -- 1 -
> 36](#__RefHeading___Toc38896378)
>
> [Routing ID II -- 1 - 43](#__RefHeading___Toc38896379)
>
> [Entity ID II -- 1 - 43](#__RefHeading___Toc38896380)
>
> [Total Count in the Reported Financial Summary Complex Element II --
> 1 - 52](#__RefHeading___Toc38896381)
>
> [Total Award Amount Reported in the Reported Financial Summary Complex
> Element II -- 1 - 53](#__RefHeading___Toc38896382)
>
> [Total Disbursement Amount Reported in the Reported Financial Summary
> Complex Element II -- 1 - 5](#__RefHeading___Toc38896383)4
>
> [Student Identifier II -- 1 - 5](#__RefHeading___Toc38896384)5
>
> [Changing Student Identifier Information II -- 1 -
> 5](#__RefHeading___Toc38896385)6
>
> [Borrower Identifier II -- 1 - 5](#__RefHeading___Toc38896386)8
>
> [CPS Transaction Number II -- 1 -](#__RefHeading___Toc38896387) 60
>
> [Student Identifier and Data Elements Matched Against the CPS II -- 1
> -](#__RefHeading___Toc38896388) 60
>
> [Data Elements Pulled from the CPS II -- 1 -
> 6](#__RefHeading___Toc38896389)4
>
> [NoteMessage Field II -- 1 - 6](#__RefHeading___Toc38896390)5
>
> [Removal of Invalid Phone Number Edit II -- 1 -
> 6](#__RefHeading___Toc38896391)6
>
> [Updating Phone Numbers II -- 1 - 6](#__RefHeading___Toc38896392)7
>
> [Direct Loan Award and Disbursement Process II -- 1 -
> 6](#__RefHeading___Toc38896393)8
>
> [Utilizing Loan Key for Subsidized and Unsubsidized Direct Loans II --
> 1 - 6](#__RefHeading___Toc38896394)8
>
> [Disbursement Sequence Number Required on all Disbursements II -- 1
> -](#__RefHeading___Toc38896395) 72
>
> [Disbursement Release Indicator II -- 1 -
> 7](#__RefHeading___Toc38896396)3
>
> [Submitting Direct Loan Edit Only Record with Disbursement Information
> II -- 1 - 7](#__RefHeading___Toc38896397)4
>
> [Generating Disclosure Statements II -- 1 -
> 7](#__RefHeading___Toc38896398)5
>
> [Performing Annual Loan Limit Edits II -- 1
> -](#__RefHeading___Toc38896399) 80
>
> [Submitting Direct Loan Disbursement Information and Disbursement
> Release Indicator II -- 1 -](#__RefHeading___Toc38896400) 81
>
> [Reporting Pennies in the Award and Disbursement Amount Data Elements
> II -- 1 - 8](#__RefHeading___Toc38896401)7
>
> [Calculating Direct Loan Disbursements II -- 1 -
> 8](#__RefHeading___Toc38896402)8
>
> [Disbursement Net Amount, Disbursement Fee Amount, and Interest Rebate
> Amount Calculations II -- 1 -](#__RefHeading___Toc38896403) 92
>
> [Updating and Adjusting Direct Loan Disbursement Amounts and Dates II
> -- 1 - 9](#__RefHeading___Toc38896404)5
>
> [Inactivating a Direct Loan II -- 1 - 9](#__RefHeading___Toc38896405)8
>
> [Generating Direct Loan Booking Notification Responses II -- 1 -
> 9](#__RefHeading___Toc38896406)9
>
> [Generating Payment to Servicing Responses II -- 1
> -](#__RefHeading___Toc38896407) 101
>
> [Loan Discharge II -- 1 -](#__RefHeading___Toc38896407) 104
>
> [Direct Loan Master Promissory Notes II -- 1 -
> 10](#__RefHeading___Toc38896408)7
>
> [Master Promissory Notes II -- 1 - 10](#__RefHeading___Toc38896409)7
>
> [Master Promissory Note Features II -- 1 -
> 10](#__RefHeading___Toc38896410)9
>
> [Multi-Year MPN Feature II -- 1 - 10](#__RefHeading___Toc38896411)9
>
> [Schools Opting for Single-Year MPN Feature II -- 1 -
> 1](#__RefHeading___Toc38896412)10
>
> [Single-Year MPN Feature II -- 1 - 11](#__RefHeading___Toc38896413)1
>
> Single-Loan MPN Feature (PLUS Only) II -- 1 - 112
>
> [Master Promissory Note Printing Process II -- 1 -
> 1](#__RefHeading___Toc38896415)12
>
> [Submitting a Promissory Note Print Code II -- 1 -
> 11](#__RefHeading___Toc38896416)5
>
> [Linking an MPN to a Direct Loan Subsidized/Unsubsidized or PLUS Award
> II -- 1 - 11](#__RefHeading___Toc38896417)7
>
> [Closing MPNs II -- 1 - 1](#__RefHeading___Toc38896418)25
>
> [Generating a Master Promissory Note Response II -- 1 -
> 1](#__RefHeading___Toc38896419)26
>
> [Direct Loan PLUS Credit Check II -- 1 -
> 12](#__RefHeading___Toc38896420)9
>
> [Requesting a PLUS Credit Decision II -- 1 -
> 12](#__RefHeading___Toc38896421)9
>
> [Credit Decision Appeal Process II -- 1 -
> 12](#__RefHeading___Toc38896422)9
>
> [Generating Credit Decision Override Responses II -- 1 -
> 1](#__RefHeading___Toc38896423)30
>
> [Direct Loan Entrance/Exit Interview II -- 1 -
> 1](#__RefHeading___Toc38896424)32
>
> [Requesting an Entrance Counseling File/Report II -- 1 -
> 1](#__RefHeading___Toc38896425)32
>
> [Requesting an Exit Counseling File/Report II -- 1 -
> 1](#__RefHeading___Toc38896426)32
>
> [Direct Loan Closeout II -- 1 - 1](#__RefHeading___Toc38896427)32
>
> [Pell Grant Award and Disbursement Process II -- 1 -
> 1](#__RefHeading___Toc38896428)35
>
> [Pell Grant Correction Edits to be Treated as Rejects II -- 1 -
> 1](#__RefHeading___Toc38896429)35
>
> [Reporting Pennies in the Award and Disbursement Amounts Data Elements
> II -- 1 - 1](#__RefHeading___Toc38896431)35
>
> [Establishing Pell Grant Award Information II -- 1 -
> 13](#__RefHeading___Toc38896432)7
>
> [Removal of Enrollment Status Edit on Award Amount II -- 1 -
> 13](#__RefHeading___Toc38896433)8
>
> [Disbursement Sequence Number Required on all Disbursements II -- 1 -
> 13](#__RefHeading___Toc38896434)9
>
> [Disbursement Release Indicator II -- 1 -
> 1](#__RefHeading___Toc38896435)40
>
> [Submitting Pell Grant Disbursement Information and Disbursement
> Release Indicator II -- 1 - 1](#__RefHeading___Toc38896436)41
>
> [Updating and Adjusting Pell Grant Disbursement Amounts and Dates II
> -- 1 - 1](#__RefHeading___Toc38896437)45
>
> [Processing System-Generated Pell Responses II -- 1 -
> 14](#__RefHeading___Toc38896438)7
>
> [Reporting Verification Status Code II -- 1 -
> 14](#__RefHeading___Toc38896439)7
>
> [Negative Pending Records II -- 1 - 1](#__RefHeading___Toc38896440)50
>
> [Concurrent Enrollment II -- 1 - 1](#__RefHeading___Toc38896441)51
>
> Pell Potential Overaward Process (POP) II -- 1 - 152
>
> [Pell Administrative Cost Allowance (ACA) II -- 1 -
> 1](#__RefHeading___Toc38896443)55
>
> [Pell Close-Out Processing II -- 1 - 1](#__RefHeading___Toc38896444)55
>
> [Post-Deadline Processing II -- 1 - 1](#__RefHeading___Toc38896445)56
>
> [User Readiness Checklist II -- 1 - 15](#__RefHeading___Toc38896446)7

**Section 2 -- Full Participant Message Classes II -- 2 -- 1**

> Full Participant Message Classes II -- 2 -- 1

**Section 3 -- Common Record Layout II -- 3 -- 1**

> Introduction II -- 3 -- 1
>
> Common Record Layout II -- 3 -- 3
>
> Document Information II -- 3 -- 3
>
> Entity Information II -- 3 -- 6
>
> Person Information II -- 3 -- 10
>
> Award Information II -- 3 -- 18
>
> Disbursement Information II -- 3 -- 29
>
> Response II -- 3 -- 34
>
> Common Record Physical Layout II -- 3 -- 44
>
> Introduction II -- 3 -- 44
>
> Line Length Limitations II -- 3 -- 44
>
> Line Length Solution II -- 3 -- 45
>
> Coding Guidelines II -- 3 -- 46

**Section 4 -- Full Participant Edits II -- 4 -- 1**

> Full Participant Edits II -- 4 -- 1