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                         **KMI**                     1420.1

                                                     Revision F

  National Aeronautics   **DATE**                    December 12, 2000
  and                                                

  Space Administration                               

  **John F. Kennedy      **EXPIRES**                 December 12, 2004
  Space Center**                                     
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**MANAGEMENT INSTRUCTION**

**RESPONSIBLE OFFICE:** \* Director of Spaceport Services

**SUBJECT:** [KSC FORMS MANAGEMENT PROGRAM]{.underline}

1\. [PURPOSE]{.underline}

This Instruction establishes policy, assigns responsibility, and
outlines procedures for development and maintenance of the Forms
Management Program at the John F. Kennedy Space Center (KSC).

2\. [APPLICABILITY]{.underline}

This Instruction applies to all KSC organizational elements, to their
associated contractors to the extent specified in their respective
contracts, and to other NASA organizations and Government agencies using
KSC Forms Management services.

3\. [AUTHORITY]{.underline}

NPD 1490.1 (as revised) \"NASA Printing, Duplicating, Copier, Forms, and
Mail Management.\"

4\. [POLICY]{.underline}

KSC numbered forms designed and used at KSC in the conduct of Government
business will be centrally controlled and maintained by the KSC Forms
Management Office to promote consistent quality, economy, and
efficiency. All KSC forms, excluding specialty forms; such as, tags,
envelopes, badges, etc., will be converted to electronic forms and
placed on a dedicated file server. Forms produced by onsite contractors
for company use shall be centrally controlled only to the extent as
specified in their contract.

\*5. [RESPONSIBILITIES]{.underline}

The Director of Spaceport Services, through the KSC Forms Management
Officer, is responsible for ensuring the operation of the Forms
Management Program.

\*6. SUPERSESSION

This Instruction supersedes KMI 1420.1E.

> Roy D. Bridges, Jr.
>
> Director

Attachments:

A. General Provisions

DISTRIBUTION:

Tech Doc Library

**[GENERAL PROVISIONS]{.underline}**

1\. [APPROVAL OF FORMS]{.underline}

Organizations requesting new or revised forms must submit a completed
KSC Form 16-30, with a rough draft of the proposed form and any
additional information needed to indicate the purpose and use of the
form, to the J-BOSC Forms Control and Design Office. Requests will be
approved by the KSC Forms Management Officer. Requests for forms
pertaining to Occupational Medicine and Environmental Health must also
have the concurrence of the Aerospace Medicine and Occupational Health
Branch.

2\. [PERSONAL IDENTIFICATION]{.underline}

Names of individuals, office codes, or telephone numbers will not be
printed on permanent stocked forms. When justified, they may be printed
on one-time and nonstock forms. To avoid waste, the quantity of forms
produced for this purpose will be limited.

3\. [REPRODUCTION OF BLANK FORMS]{.underline}

The reproduction of blank forms on office copying equipment is
prohibited.

4\. [UNAUTHORIZED FORMS]{.underline}

> Inter-organizational forms that have not been processed through the
> KSC Forms Management Program are unauthorized.

5\. [ORDERING BLANK FORMS]{.underline}

Use of electronic forms is encouraged, however, organizations requiring
blank paper forms may request them by submitting a completed KSC Form
7-11 to the Forms and Publications Warehouse.

6\. [ACCESSING ELECTRONIC FORMS]{.underline}

To access KSC electronic forms, NASA users must submit a completed KSC
Form 28-780 to the J-BOSC Forms Control and Design Office. Contractors
who require access should consult with their company forms coordinators.
Self-directed installation instructions will be provided for all
approved requests.