**Stanford University Update**

ALCTS Directors of Technical Services in Large Research Libraries

June, 2007

Catherine Tierney

**US/UK Monograph Vendor transition**

We have successfully migrated to Coutts Information Services for our
principal US and UK monograph business, starting with 2007 publication
year. By the beginning of July we will be current with receipt of
approval materials and firm orders, with numbers in line with 2007. The
process of engaging all selectors in redefining profiles for these two
key areas has been an important by-product of the shift. Our strategic
direction is to get a higher percentage of books through approval, thus
reducing the number of firm orders. We also intend to get broader
coverage, beyond the obvious scholarly/trade publications. Coutts' OASIS
interface integrates the selection and ordering of e-books and print
books in one, and we plan to make use of this capability as we move
towards a rapidly growing percentage of e-book acquisitions.

**Rapid Prototyping for "discovery"**.

Without a big fuss, and driven by our mantra of "Just do it," we have a
team of three (one each from TS, Collections & Services, and Digital
Library Systems and Services) who identified a range of discovery tools
that would be fun to prototype. We agreed on three for delivery over the
summer.

1.  Simple search through federation using Deep Web Technologies
    (http://www.deepwebtech.com/)

2.  Taxonomic indexing within an academic discipline (perhaps
    Engineering Literature in line with richer discovery for "bookless"
    Engineering Library).

3.  Associative indexing of a digital collection (perhaps GATT
    documents) using GETA (Generic Engine for Transposable Association)
    developed by Aki Takano (<http://geta.ex.nii.ac.jp/e/index.html>).

**RLIN Transition to OCLC**

-   The use of Connexion for original cataloging has begun within the
    Catalog Department. Broader implementation will begin once
    Institutional Records are available. Initially, just cataloging
    units will do their work via Connexion. Acquisitions will continue
    to do most of its work in Unicorn.

-   Coordinating, recording, and maintaining the record keys from OCLC
    Master and Institutional records with Unicorn, especially for
    electronic materials, is proving tricky in our "single record"
    construct.

-   Transition to ILLiad is almost complete. Lending is working well;
    borrowing has some complexities to work out.

-   CJK and Arabic cataloging will migrate to Connexion in August; this
    will be their first use of OCLC for production.

**Engineering Library.**

In partnership with the School of Engineering, we are planning a new
information space as part of the School's commons building housing the
Dean's offices, exhibition area, active learning space and continuing
education auditorium. The new library will be sited on the second floor
of a 3-story octagon attached to the commons building. Though touted as
the "bookless library," in its initial stage it will have approximately
20,000 volumes in house; the rest of the collection will be paged from
off-site storage. Vision statement is at
http://library.stanford.edu/about_sulair/SULAIR_SEQ2_Library_Vision_revision_1.pdf
Patrons will have the advantage of work space throughout the building,
certainly beyond the walls of stacks. Staffing requirements will be in
the direction of librarians working closely with each faculty department
to develop services and programs and away from the responsibilities of
managing a large collection of physical volumes.

**AUL for Sciences and Engineering Libraries.**

With a significantly different program for the Engineering Library and
in anticipation of major changes in expectations for services and
facilities in the other science branches over the next 5-10 years, we
have designed a new leadership position for precisely the sciences and
engineering libraries. Bob Schwartzwalder (currently at University of
Hawai'i) begins in August and is charged with examining and redefining
library collections and services for these faculties.

## Acquisition of electronic content

-   Many in-house digitization projects are underway (e.g., the Doug
    Menuez Silicon Valley photographic archive)

-   Cooperative projects (e.g., Parker Library of medieval manuscripts,
    Biblioteca Alexandrina digitization of Arabic texts).

-   There have been also numerous large acquisitions, such as the
    e-books available from Springer, OUP and CUP; Alexander Street Press
    products, and many others.

-   FY08 materials budget increase for unrestricted funds will be 6.5%;
    with a 13.8% payout for endowed funds. An additional \$150,000 will
    be added to base for acquisition of e-books.

**ALCTS Awards**. ALCTS has announced its award winners, and two
Stanford programs have been recognized for their significant
contributions to their fields.

-   Walter Henry, Lead Analyst in the Preservation Department, with
    courtesy appointment to Digital Library Systems and Services, will
    receive the Paul Banks and Carolyn Harris Preservation Award. Walter
    is the creator and administrator of Conservation OnLine -- CoOL
    (<http://palimpsest.stanford.edu/>), indispensable tools for
    communication and dissemination of knowledge within the Preservation
    field.

-   Vicky Reich and the CLOCKSS team
    (<http://www.lockss.org/clockss/Home>) will receive the inaugural
    ALCTS Outstanding Collaboration Citation. CLOCKSS (Controlled
    LOCKSS) is creating a distributed, validated, platform-neutral
    archive to ensure the long-term preservation of digitally published
    scholarly materials.