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## AUTOMATED DIRECTIVES SYSTEM (ADS)

ISSUANCE REQUEST FORM -- AID FORM 3-252

A Mandatory Form for ADS Chapter 501

Revision Date: 12/24/2008

Responsible Office: M/MPBP/POL

File Name: a3-252_122408

**[The 3-252: Frequently Asked Questions (FAQs)]{.underline}**

**What is the AID Form 3-252?**

AID Form 3-252 is necessary to issue ADS material. It is essential. It
is an approval form that captures all relevant information about the new
or revised information, such as title, content, ADS clearance
information, and all relevant signatures. The first page of this form
allows the point of contact or the primary author to indicate what is
new or what has changed in their material. The second page indicates to
M/MPBP/POL and their ADS Coordinators/Editors what happened during the
clearance cycle -- which Bureau/Independent Office (B/IO) cleared, which
B/IO did not clear, the disposition of substantive comments, etc.

**Who is the drafter?**

The drafter of the 3-252 is the primary author of the ADS material in
question.

**Who is the requesting official?**

The requesting official is the management official who signs off on the
new, revised, or cancelled ADS material in question. The requesting
official must sign this form before his or her B/IO sends it to
M/MPBP/POL.

**Who must sign?**

The requesting official must sign the form; he or she or the primary
author then solicits the signature of M/MPBP/POL (this is typically the
COTR of the Directives contract).

**The Clearance List for ADS Material lists a "Sometimes Required"
section. Do I need to look at the "Sometimes Required" field?**

Yes! Please look at the mandatory internal reference for ADS 501, the
**[Clearance List]{.underline}
[for](http://www.usaid.gov/policy/ads/500/501mab.pdf) [ADS
Material]{.underline}**.

This reference contains two lists: the first list details all of the
"Always Required" mandatory clearance points, and the second list
details all of the "Sometimes Required" clearance points. On the
"Sometimes Required" list, Agency Subject Matter Experts (SMEs) are
listed based on content ---- these individuals may be able to provide
essential insight into your material.

**What is a conforming amendment?**

A conforming amendment is policy that does not require ADS clearance
because it alters ADS material in one of the following four ways:

-   Includes new or revised external regulations (this means precisely
    that change specified in the external regulation; this does not
    include the creation of new or revised USAID procedures to implement
    the regulation);

-   Complies with policy already contained in other ADS chapters or
    internal mandatory references;

-   Incorporates written policy issued by the Administrator; or

-   Amends or adds one B/IO's procedures that do not have a substantial
    impact on any other Agency B/IO. Authors must send M/MPBP/POL an
    e-mail explaining how the change does not substantively impact
    another B/IO.

**As the primary author of the ADS material in question, how complete do
I need to be when filling out the 3-252 for my material?**

Be concise, given the space allotted, but be as detailed as possible.
Put yourself in the shoes of individuals who need to access your new or
modified ADS material: what do they need to know about the changes to
fulfill their duties? Keep in mind that the descriptive responses given
on this form serve as the basis for the "What's New" pages on the
Internet/intranet. Also, you need to provide enough information on the
3-252 form so that the requesting official feels comfortable signing it.

<table>
<colgroup>
<col style="width: 17%" />
<col style="width: 16%" />
<col style="width: 4%" />
<col style="width: 1%" />
<col style="width: 14%" />
<col style="width: 0%" />
<col style="width: 4%" />
<col style="width: 6%" />
<col style="width: 15%" />
<col style="width: 0%" />
<col style="width: 17%" />
</colgroup>
<tbody>
<tr class="odd">
<td colspan="7"><h1 id="u.-s.-agency-for-international-development">U.
S. AGENCY FOR INTERNATIONAL DEVELOPMENT</h1>
<h2 id="usaid-directives-system">USAID DIRECTIVES SYSTEM</h2>
<h2 id="issuance-request-aid-form-3-252">ISSUANCE REQUEST – AID Form
3-252</h2></td>
<td colspan="4"><strong>Filename (M/MPBP/POL use only)</strong></td>
</tr>
<tr class="even">
<td colspan="6"><h1
id="to-bureau-for-management-office-of-management-policy-budget-and-performance-policy-division-mmpbppol">To:
Bureau for Management, Office of Management Policy, Budget and
Performance, Policy Division (M/MPBP/POL)</h1>
<p>ATTN: Suzan Corl, 06.07-053</p>
<h1 id="section"></h1></td>
<td colspan="5"><h1 id="from-bureauindependent-office">From:
(Bureau/Independent Office)</h1>
<p>     </p></td>
</tr>
<tr class="odd">
<td colspan="11"><h1 id="is-your-material-sbu-yes-no">Is your material
SBU? Yes No</h1>
<p><strong>Please check which type of ADS Material you are presenting
for Issuance</strong></p>
<p>New ADS Chapter New ADS Reference New or Revised ADS Definition</p>
<p> Revised ADS Chapter Revised ADS Reference Cancellation (Handbook,
Interim Update, Reference, or</p>
<p> Handbook Change USAID General Policy Notice Chapter)</p></td>
</tr>
<tr class="even">
<td colspan="11"><p>Place a check in the box that best represents your
new/revised ADS material</p>
<p> Substantive (ADS Clearance required – You must complete second page
of this form)</p>
<p> Conforming Amendment (substantive, no ADS Clearance required – See
ADS 501.6 definition of conforming amendment)</p>
<p> Editorial only (no ADS Clearance required)</p>
<p> Additional Help document (no ADS Clearance required; M/MPBP/POL
review is required)</p></td>
</tr>
<tr class="odd">
<td colspan="11"><p><strong>ADS Chapter Number</strong> <strong>and
Title, or Reference Title</strong>      </p>
<p>Be sure to indicate in your chapter your authorities.</p></td>
</tr>
<tr class="even">
<td colspan="11"><strong>Supersedes</strong>      </td>
</tr>
<tr class="odd">
<td colspan="11"><h1
id="detailed-description-of-new-material-changes-deletions-or-additions-include-section-numbers-when-appropriate.-be-specific.">Detailed
description of new material, changes, deletions, or additions (Include
section numbers when appropriate. Be specific.) </h1>
<h1 id="section-1">     </h1></td>
</tr>
<tr class="even">
<td colspan="6"><h1 id="effective-date-mmddyyyy">Effective Date
(mm/dd/yyyy) </h1>
<h1
id="this-is-the-date-the-newrevised-policy-becomesbecame-effective.-this-may-precede-the-issuance-date.">[This
is the date the new/revised policy becomes/became effective. This may
precede the issuance date.]</h1>
<p>     </p></td>
<td colspan="5"><h1
id="proposed-issuance-date-as-a-notice-mmddyyyy">Proposed issuance date
as a Notice (mm/dd/yyyy)</h1>
<p>     </p></td>
</tr>
<tr class="odd">
<td colspan="11"><h1 id="name-of-drafters">Name of Drafter(s)</h1>
<p>     </p></td>
</tr>
<tr class="even">
<td><h1 id="address">Address</h1>
<p><strong>Inquires To</strong></p></td>
<td colspan="2"><p>Contact’s Name</p>
<p>     </p></td>
<td colspan="5"><h1 id="organization-symbol">Organization Symbol</h1>
<p>     </p></td>
<td><h1 id="room-number">Room Number</h1>
<p>     </p></td>
<td colspan="2"><h1 id="telephone-number">Telephone Number</h1>
<p>     </p></td>
</tr>
<tr class="odd">
<td colspan="11"><h1
id="i-request-issuance-of-the-attached-document-which-has-been-prepared-and-cleared-in-accordance-with-ads-501.-pertinent-background-material-is-also-attached-including-the-originals-of-all-responses-received-from-clearing-officials.-the-actions-taken-on-clearing-officials-comments-are-summarized-on-the-next-page.-if-this-is-new-material-i-understand-that-the-date-i-sign-this-form-will-be-the-origination-date-for-the-new-ads-material.">I
request issuance of the attached document, which has been prepared and
cleared in accordance with ADS 501. Pertinent background material is
also attached, including the originals of all responses received from
clearing officials. The actions taken on clearing officials’ comments
are summarized on the next page. If this is new material, I understand
that the date I sign this form will be the origination date for the new
ADS material.</h1></td>
</tr>
<tr class="even">
<td colspan="4"><h1 id="signature-of-requesting-official">Signature of
Requesting Official </h1></td>
<td colspan="6"><h1 id="typed-name-and-title">Typed Name and Title</h1>
<p>     </p></td>
<td><h1 id="date">Date</h1>
<p>     </p></td>
</tr>
<tr class="odd">
<td colspan="11"><h1 id="processing-record-mmpbppol-use-only">PROCESSING
RECORD (M/MPBP/POL Use Only)</h1></td>
</tr>
<tr class="even">
<td colspan="2"><h1 id="mmpbppol-review">M/MPBP/POL Review</h1>
<p>Approved Yes No</p>
<p>Signature __________________________</p>
<p>Date ________________________</p></td>
<td colspan="3"><h1 id="received-by-the-directives-staff">Received by
the Directives Staff</h1>
<p>(date and initials)</p></td>
<td colspan="6"><h1 id="directives-staff-review">Directives Staff
Review</h1>
<p>Packet Review Complete Date ____________________</p>
<p>Forms Approved Yes N/A</p>
<p>Notice # and Date _________________________________</p></td>
</tr>
</tbody>
</table>

AID 3-252 (12/2008) Form Page 1 of 2

<table style="width:100%;">
<colgroup>
<col style="width: 9%" />
<col style="width: 0%" />
<col style="width: 8%" />
<col style="width: 9%" />
<col style="width: 9%" />
<col style="width: 8%" />
<col style="width: 7%" />
<col style="width: 1%" />
<col style="width: 6%" />
<col style="width: 6%" />
<col style="width: 31%" />
</colgroup>
<tbody>
<tr class="odd">
<td colspan="11"><h1
id="consideration-of-reviewing-offices-comments">CONSIDERATION OF
REVIEWING OFFICES’ COMMENTS</h1></td>
</tr>
<tr class="even">
<td rowspan="2"><p>Bureau/</p>
<p>Office</p></td>
<td colspan="2" rowspan="2"><p>No</p>
<p>Response</p></td>
<td rowspan="2"><p>Cleared With No</p>
<p>Comment</p></td>
<td rowspan="2">No Clearance Required</td>
<td colspan="3">Changes Proposed</td>
<td colspan="2">Changes Were</td>
<td rowspan="2"><p><strong>Reasons Requested Changes</strong></p>
<p><strong>Were Not Made</strong></p>
<p>(Continue on additional sheets if necessary)</p></td>
</tr>
<tr class="odd">
<td>Editorial</td>
<td colspan="2">Substantive</td>
<td>Made</td>
<td>Not Made</td>
</tr>
<tr class="even">
<td colspan="11"><strong>A. REQUIRED REVIEWING OFFICES’
COMMENTS</strong></td>
</tr>
<tr class="odd">
<td colspan="2"><strong>A</strong></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td><h1 id="section-2">     </h1></td>
</tr>
<tr class="even">
<td colspan="2"><strong>A/AID</strong></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td><h1 id="section-3">     </h1></td>
</tr>
<tr class="odd">
<td colspan="2"><strong>AFR</strong></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td><h1 id="section-4">     </h1></td>
</tr>
<tr class="even">
<td colspan="2"><strong>DCHA</strong></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td><h1 id="section-5">     </h1></td>
</tr>
<tr class="odd">
<td colspan="2"><strong>E&amp;E</strong></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td><h1 id="section-6">     </h1></td>
</tr>
<tr class="even">
<td colspan="2"><strong>EGAT</strong></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td><h1 id="section-7">     </h1></td>
</tr>
<tr class="odd">
<td colspan="2"><strong>EOP</strong></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td><h1 id="section-8">     </h1></td>
</tr>
<tr class="even">
<td colspan="2"><strong>GC</strong></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td><h1 id="section-9">     </h1></td>
</tr>
<tr class="odd">
<td colspan="2"><strong>GH</strong></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td><h1 id="section-10">     </h1></td>
</tr>
<tr class="even">
<td colspan="2"><strong>LAC/AA</strong></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td><h1 id="section-11">     </h1></td>
</tr>
<tr class="odd">
<td colspan="2"><strong>LPA</strong></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td>     </td>
</tr>
<tr class="even">
<td colspan="2"><p><strong>M/CFO/</strong></p>
<p><strong>FPS</strong></p></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td><h1 id="section-12">     </h1></td>
</tr>
<tr class="odd">
<td colspan="2"><strong>ME</strong></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td><h1 id="section-13"></h1></td>
</tr>
<tr class="even">
<td colspan="2"><strong>M/MPBP/OD</strong></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td><h1 id="section-14">     </h1></td>
</tr>
<tr class="odd">
<td colspan="2"><strong>M/MPBP/POL</strong></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td>     </td>
</tr>
<tr class="even">
<td colspan="2"><strong>M/OAA</strong></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td>     </td>
</tr>
<tr class="odd">
<td colspan="2"><strong>M/OMS</strong></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td><h1 id="section-15">     </h1></td>
</tr>
<tr class="even">
<td colspan="2"><strong>ODP</strong></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td><h1 id="section-16">     </h1></td>
</tr>
<tr class="odd">
<td colspan="2"><strong>OSDBU</strong></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td><h1 id="section-17">     </h1></td>
</tr>
<tr class="even">
<td colspan="5"><strong>ADS - M/MPBP/POL Directives Shop
review</strong></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td><h1 id="section-18">     </h1></td>
</tr>
<tr class="odd">
<td colspan="11"><h1 id="b.-other-reviewing-offices-comments">B. OTHER
REVIEWING OFFICES’ COMMENTS</h1></td>
</tr>
<tr class="even">
<td>     </td>
<td colspan="2"></td>
<td></td>
<td></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td><h1 id="section-19">     </h1></td>
</tr>
<tr class="odd">
<td>     </td>
<td colspan="2"></td>
<td></td>
<td></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td><h1 id="section-20">     </h1></td>
</tr>
<tr class="even">
<td>     </td>
<td colspan="2"></td>
<td></td>
<td></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td><h1 id="section-21">     </h1></td>
</tr>
<tr class="odd">
<td>     </td>
<td colspan="2"></td>
<td></td>
<td></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td><h1 id="section-22">     </h1></td>
</tr>
<tr class="even">
<td>     </td>
<td colspan="2"></td>
<td></td>
<td></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td><h1 id="section-23">     </h1></td>
</tr>
<tr class="odd">
<td>     </td>
<td colspan="2"></td>
<td></td>
<td></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td><h1 id="section-24">     </h1></td>
</tr>
<tr class="even">
<td>     </td>
<td colspan="2"></td>
<td></td>
<td></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td><h1 id="section-25">     </h1></td>
</tr>
<tr class="odd">
<td>     </td>
<td colspan="2"></td>
<td></td>
<td></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td><h1 id="section-26">     </h1></td>
</tr>
<tr class="even">
<td>     </td>
<td colspan="2"></td>
<td></td>
<td></td>
<td></td>
<td colspan="2"></td>
<td></td>
<td></td>
<td><h1 id="section-27">     </h1></td>
</tr>
<tr class="odd">
<td colspan="7"><strong>AID 3-252 (12/2008)</strong></td>
<td colspan="4"><h3 id="form-page-2-of-2">Form Page 2 of 2</h3></td>
</tr>
</tbody>
</table>