The 2e Collaboration Charter\
Proposed 7/31/07

The following describes an interim organization, which is to serve until
the final organization is in place. The final organization is expected
to evolve out of the interim organization. Some elements of the final
organization are also described.

1\. [Interim Organization]{.underline}

1.1 The interim organization will consist of an Institutional Board (IB)
and two Contact People (CP's). The CP's will be members of the IB.

1.2 The IB will consist of one representative from each participating
institution, and will elect a Chair from the Board, and appoint an IB
secretary (not necessarily from the Board).

1.3 If one of the CP's is from Fermilab, then there will be a second IB
member from Fermilab, appointed by mutual agreement among Fermilab
collaborators.

1.4 The IB will be the ultimate policy forming body in the
Collaboration, will ratify or reject the applications of new
institutions wishing to join the Collaboration, agree upon a
Collaboration name and logo, organize the election of the CPs (or
spokespersons in the final organization), and will operate by two-thirds
majority. The IB will not make technical decisions. The IB may change
this Charter at any time it feels it is necessary for the proper and
efficient functioning of the collaboration.

1.5 The IB Chair will serve for two years, and will be responsible for
scheduling board meetings and their agendas and for ensuring that quorum
is established especially in meetings where votes might have to be cast.

1.6 The IB Secretary will be responsible for Board minutes, and for
maintaining a Collaboration List and associated email list

1.7 The IB will solicit an initial list of collaborators from each
member institution. In case of institutions with multiple PI's, the IB
member is assumed to be the consensus choice of the specific
institution's collaborators. The IB member is responsible for providing
the IB secretary with an up-to-date list of collaborators. New junior
collaborators may be added by the IB member at any time. However, new
senior collaborators must be ratified by the IB.

1.8 The CPs (or the co-spokespersons in the final organization) will
execute the policy set by the IB, and will be the primary interface
between the Collaboration and the funding agencies, the laboratory
management, and the news media, on all matters of scientific policy and
publicity. The CPs will also be responsible for preparing the
experimental proposal, and preparing for any external reviews or
presentations to scientific committees.

1.10 The two CPs will serve until the collaboration is ready to put the
final organization in place. It is intended that this will be within the
period between submitting an LOI and submitting a formal Proposal, but
should in any case be by Fall 2008. At that time the CPs may run for
election for the position of co-spokesperson if they wish.

1.11 CP candidates are nominated by IB members. It was unanimously
agreed that one CP should be affiliated to Fermilab. Eric Prebys was
nominated. Other nominations were solicited and Jim Miller of BU was the
only other person nominated. Consequently, Eric and Jim are the two CP's
and will serve until spokespersons are elected and the final
organization is in place (see below).

2\. [Elements of Final Organization (to be expanded as needed by the
IB)]{.underline}

2.1 The Collaboration will have two co-spokespersons. The IB will have
the responsibility of nominating candidates and organizing the
election(s).

2.2 The mu2e Collaboration organization will consist of the IB and the
two co-spokespersons.

2.3 The first co-spokesperson pair will be elected in two consecutive
elections at the same meeting of the collaboration. This meeting will be
scheduled by the IB at a time deemed appropriate for the evolution of
the final organization. Co-spokespersons will be elected via simple
majority by the full collaboration (one vote per person). The duration
of each co-spokesperson's term, the frequency of elections, the maximum
number of terms etc. will be set in future IB meetings as the final
organization is being put in place.

2.4 The composition and functioning of the IB and the responsibilities
of the co-spokespersons, IB Chair and IB secretary carry over from the
interim organization charter unless explicitly noted below, or
explicitly modified by the IB.

2.5 The Co-Spokespersons will propose an executive organization (for
example, an Executive Board to help advise with the week-by-week running
of the collaboration, and a Technical Board to help advise with the
technical decisions) that will be ratified by the IB.

2.6 Co-Spokespersons can propose changes to the existing executive
organization that must be ratified by the IB.