**Executive Committee**

**Meeting Minutes**

**Thursday, January 24, 2008, 5:30 p.m.**

**DOE Information Center**

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+-------------------------------------+--------------------------------+
| **[Committee Members                | **[Others                      |
| Present]{.underline}**              | Present]{.underline}**         |
+-------------------------------------+--------------------------------+
| Darryl Bonner                       | Pat Halsey, DOE-ORO            |
|                                     |                                |
| David Branch, ORSSAB                | Norman Mulvenon                |
|                                     |                                |
| Steve Dixon, Vice Chair             | Pete Osborne, ORSSAB support   |
|                                     | office                         |
| Ted Lundy, Secretary                |                                |
|                                     |                                |
| Lance Mezga, Chair                  |                                |
|                                     |                                |
| Ron Murphree                        |                                |
|                                     |                                |
| Kevin Westervelt                    |                                |
|                                     |                                |
| **[Absent]{.underline}**            |                                |
|                                     |                                |
| Ben Adams                           |                                |
+-------------------------------------+--------------------------------+

**[Board Officer/DOE Comments]{.underline}**

Mr. Mezga mentioned that the governor sent a strongly worded letter to
Secretary of Energy Bodman (Attachment 1) expressing his concerns about
the dispute between DOE and TDEC and EPA regarding Federal Facility
Agreement milestones. Ms. Halsey said that DOE convinced TDEC and EPA in
a recent meeting that it had been working in good faith regarding the
milestones. One issue that may not be resolved is the transuranic waste
milestones in the *Site Treatment Plan for Mixed Wastes on the DOE Oak
Ridge Reservation*. Mr. Mezga requested that Ms. Halsey ask TDEC to be
prepared to discuss the governor's letter at the February board meeting.

**[Monthly Board Meetings]{.underline}**

[January 9 Review]{.underline} - The committee reviewed the draft
minutes (Attachment 2). Mr. Mezga asked the EM committee to review the
meeting presentation to determine if there are any unresolved issues or
recommendations to be developed.

Ms. Halsey asked if the presentation had been sufficient to close out
the board's recommendation on the Notice of Intent to Prepare an
Environmental Impact Statement for the Disposal of Greater-Than-Class C
Low-Level Radioactive Waste. Mr. Mezga said the recommendation should be
given a "Partial Response" designation, pending the next iteration of
the document (probably in June), in which ORSSAB's comments would be
factored in.

[February 13 Agenda]{.underline} - The committee reviewed the draft
meeting agenda (Attachment 3). The presentation will feature a
discussion of the DOE-Oak Ridge EM Program budget and prioritization
process. Ms. Halsey said the presenter will most likely be Dave Adler.
Mr. Mezga recommended that DOE "budget people" discuss the budget
process and that Mr. Adler talk about the actual funding allocations and
requests, and project prioritization.

[March 12 Presentation]{.underline} - The committee reviewed a list of
potential topics for the meeting presentation (Attachment 4) and
selected the Annual Site Environmental Report. Ms. Halsey was asked to
see if DOE wants the presentation to be a "public meeting," with
additional publicity.

**[Committee Reports]{.underline}**

[Board Finance & Process]{.underline} - Mr. Branch reported that at its
January meeting the committee reviewed the FY '08 ORSSAB cost table
(Attachment 5). The committee also reviewed the FY '09 ORSSAB budget
request and discussed initial retreat planning.

Ms. Halsey said she has been informed that the ORSSAB budget for '08 is
\$400,000, which is \$10,000 more than shows on the current costs table.
The Board Finance & Process Committee parked the funds in the "Labor to
Carry Over Into FY 2009" category, she said.

Mr. Mezga asked committee chairs to consider how they might use some of
that money for technical assistance. Mr. Dixon said that since DOE-Oak
Ridge is sending wastes to the Waste Isolation Pilot Plant that this
might be a good time to arrange a trip for members to see the facility.
Mr. Mezga suggested that additional members attend the upcoming Waste
Management Symposium in Phoenix, and he asked staff to send out an email
asking about interest in attending the conference.

[Environmental Management]{.underline} - Mr. Murphree reported that the
committee's January meeting was a joint meeting with the Stewardship
Committee to hear about the 2007 Remediation Effectiveness Report.
Following that presentation, the EM committee heard a presentation from
ARCADIS on its review of the D3 Final Remedial Investigation/Feasibility
Study for ETTP. Next month, the committee will discuss the Integrated
Facility Disposition Project. Mr. Mezga recommended the discussion be
postponed until April when more information and the CD-1 will be
available.

[Public Outreach]{.underline} - Mr. Westervelt reported that the
committee's January 22 meeting was postponed until the 30^th^ because of
inclement weather. At that time the committee will discuss giving
presentations to a selection of civic organizations the committee has
not presented to before. It will also look at new programming for the
cable television broadcasts and evaluate the Stakeholder Survey and its
method of distribution.

[Stewardship]{.underline} - Mr. Bonner said that following its joint
January meeting with EM the committee discussed K‑25 building
preservation.

Mr. Bonner said that discussions have occurred recently between the
Partnership for K-25 Preservation and the American Museum of Science and
Energy regarding a united approach to K‑25 building preservation. The
public meeting on the issue scheduled for February 7 has been moved to
February 19 to allow for further development of the approach. Potential
locations include the Wildcat Den, the DOE Information Center, and the
Doubletree Hotel. Pollard is not available. The subcommittee for
planning the public meeting is developing a questionnaire to be
distributed at the event.

Mr. Bonner distributed a draft agenda for the public meeting (Attachment
6). Mr. Murphree asked what the Oak Ridge Convention and Visitors bureau
will discuss. Mr. Bonner said they will talk about the studies they have
done regarding historic preservation and tourism aspects associated with
it.

Mr. Bonner also reported that the Stewardship Education Subcommittee met
this month to discuss lesson plan revisions and an FY 2009 budget
request.

**[Other Business]{.underline}**

[ORSSAB FY 2009 Budget Request]{.underline} - The committee reviewed the
request (Attachment 7). Mr. Dixon recommended that a line item be put in
for the Board Finance & Process Committee to bring the total request to
\$400,000. Ms. Halsey offered to make the change.

[Recommendations]{.underline} - The committee reviewed the following
recommendations developed by the EM committee and agreed they were ready
to go forward to the board for consideration for approval (although
minor wording changes were suggested for 165 and 166):

-   164: Recommendation on Preparing Future Explanations of Significant
    Differences

-   165: Recommendation on Conducting Future Verifications of Cleanup

-   166: Recommendation on Engineering and Technology Development on the
    Oak Ridge Reservation

Regarding 165, the committee voted to recommend to the EM committee that
it delete the wording "whenever possible" from the recommendation and
cover letter because this gives DOE too much latitude.

Regarding 166, the committee recommended the EM committee add "using
this expertise" to the end of the first sentence of the second paragraph
of the recommendation and add "Oak Ridge" before "Site Technology
Coordination" in the second sentence of the paragraph.

Mr. Mezga suggested that voting on all three recommendations at the
February board meeting might be too time consuming considering the
potential length of the presentation that month. Mr. Murphree offered to
delay 164 and 165 until March, but he asked that 166 go forward in
February because of interest by DOE‑Headquarters in getting input from
the sites quickly.

[Action Item Follow-up]{.underline}

1\. Ms. Halsey will see if an annual evaluation template is available
from DOE-Headquarters so the board can use it next year. **Ms. Halsey
said that DOE-Headquarters does not have a template; they consider the
evaluation to be a site issue.**

2\. Mr. Mezga will notify members at the October board meeting about
posting committee minutes on the board's website and providing them in
the monthly meeting packets. He will then have the Executive Committee
reconsider discontinuing the paper copies in a couple of months. **Mr.
Mezga closed the item.**

3\. Mr. Mezga will talk to Pat Halsey about taking board meetings to
other communities. **Mr. Mezga asked Executive Committee members to look
at the board presentation list for to topics that would be of interest
to other communities. Mr. Mulvenon suggested the Witherspoon cleanup in
Knoxville.**

4\. Mr. Mezga will talk to Fred Dolislager about the risk training.
**Mr. Mezga said he will pursue the action.**

The committee discussed other potential training topics. Mr. Mulvenon
suggested a monitored natural attenuation presentation from
DOE-Headquarters. Ms. Halsey said the associated technical
impracticability waiver should be included. Application of the Historic
Preservation Act as it pertains to the Oak Ridge Reservation was also
suggested.

[Chairs Meeting]{.underline} - Mr. Mezga recommended the committee begin
work on determining attendees for the next chairs meeting, to be held
April 22--24 in Richland, Washington. Mr. Murphree, Mr. Dixon, Mr.
Lundy, and Mr. Bonner expressed interest.

The meeting adjourned at 7:10 p.m.

**[Action Items]{.underline}**

*Closed*

1\. Staff will email members asking about interest in attending the
upcoming Waste Management Symposium in Phoenix.

*Open*

1\. Ms. Halsey will ask TDEC to be prepared to discuss the governor's
letter at the February board meeting.

2\. The EM committee will review the January 9 meeting presentation to
determine if there are any unresolved issues or recommendations to be
developed.

3\. Ms. Halsey will see if DOE wants the March 12 presentation on the
Annual Site Environmental Report to be a "public meeting," with
additional publicity.

4\. Ms. Halsey will add a line item for the Board Finance & Process
Committee to bring the total ORSSAB FY 2009 Budget Request to \$400,000.

5\. Executive Committee members will look at the board presentation list
for topics that would be of interest to other communities.

6\. Mr. Mezga will talk to Fred Dolislager about the risk training.
*Carryover item*

**[Next meeting]{.underline}**

Thursday, February 28, 5:30 p.m., at the DOE Information Center

Attachments (7). Available upon request from the ORSSAB support office.

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