ALA Mid-Winter Meeting 2005

ALCTS Technical Services Directors of Large Research Libraries Group

Round Robin Report, UCLA Library

Submitted by Cindy Shelton

**UCLA Library Budget**

Library achieved two percent cut in 2004-05 by reducing operating budget
lines in student staffing and basic operations support. We are funding
basic operations by leaving positions open. Budget instructions for
2005-06 at this point call for a flat budget. We still have a number of
positions identified as core functions or strategic that remain unfilled
due to budget shortages. We are using carry-over funds from the
Collections budget to fund backlog processing projects.

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**Technical Services Reorganizations**

UCLA Cataloging and Metadata Center completed some internal
re-structuring in the Fall, following centralization of all cataloging
units into the Center in 2003-04. A new Electronic Resource Cataloging
and Metadata Section was created out of existing resources and a Records
Management Section was dismantled. Staff and their functions were
absorbed into other sections. The organization chart will change further
as relatively high attrition provides opportunities to develop new
staffing plans.

The Social Sciences Acquisition Department completed its move into
remodeled physical space in December. This finalized the administrative
reorganization of acquisition services began in 2003.

**Technical Services Migration Issues**

Our first six months on Voyager have gone relatively smoothly. We are
providing additional resources to carry out re-linking and predictive
pattern projects. We established a Technical Services Workflow Taskforce
to develop new workflows between Acquisitions and Cataloging, now that
we are all working in one system. Specs and procedures have just been
completed with one of our approval vendors and one of our serial vendors
to implement electronic ordering and invoicing. Last year we
concentrated on organizational consolidations to achieve efficiencies.
This year we can plan technologically enhanced workflows.

E-Resource Management

In the last report I noted UCLA's involvement in developing a UC
Electronic Resource Management system for collaborative management of
licensed resources. We will be issuing an RFP for a consortial system.
In the meantime we are further developing our local tool, ERDb, to
manage and provide access e-resources.

**Shared Print Collections**:

Systemwide Library Planning, University of California appointed a
Director for Shared Print, Nancy Kushigian in the fall. She is doing
planning and project development for new types of shared print
collections. University Librarians signed an agreement with JSTOR to
build a "dim" print archive of JSTOR titles that correspond to the
moving wall content. The archive is composed of holdings of the campus
libraries and will be housed in the shared regional library facility on
the UCLA campus. Acquistions and Cataloging departments at UCLA adapted
workflows and staffing to accommodate processing of the system-wide
shared print collections.

There are many other developments outside of the area of Technical
Services that I can talk about if any Big Head has a particular question
or interest.

Cindy Shelton