MEMORANDUM TO: All Employees at the ***[YOUR AGENCY NAME]{.underline}***

FROM:

SUBJECT: Occupant Emergency Plan

DATE: October 10, 2001

Attached is the updated Occupant Emergency Plan for the ***[YOUR AGENCY
NAME]{.underline}***. The Occupant Emergency Plan has been reviewed and
input has been received from the director, the deputy director and all
branch chiefs. While I appreciate that some of the instructions on what
to do during an emergency situation may seem cumbersome, they have been
developed to maximize the safety of all ***[Agency]{.underline}*** Staff
and their guests.

Any recommendations regarding potential enhancements to the Occupant
Emergency Plan may be forwarded to: Cheryl L. Wieser, Regional Security
Officer, US Dept of Commerce, Office of Security, Western Region
Security Office, 7600 Sand Point Way NE, Seattle, WA 98115 206-526-6653

######### ***DEPARTMENT OF COMMERCE***

######### 

######### ***[AGENCY]{.underline}***

***[ENTER YOUR FACILITY NAME]{.underline}***

***OCCUPANT EMERGENCY PLAN***

**This plan is for internal use only.**

#### TABLE OF CONTENTS

**OCCUPANT EMERGENCY PLAN**

***[YOUR AGENCY]{.underline}***

Emergency Telephone Numbers 2

Medical Emergency 3

Natural Disasters 4-8

Communication Pathways for Emergency Information 9

Threats by Telephone (Including Bomb Threats) 10

Bomb Threat/Threatening Telephone Call Checklist 11

Workplace Violence 12

Hazardous Material Spill 13

Elevators 14-15

Fire 16-17

Emergency Evacuation Procedures 18-22

(SPECIAL INFORMATION) 23-27

Attachment A: Fire Extinguisher Use 28

Attachment B: Basic Emergency ***[Agency]{.underline}*** Procedures 29

***[YOUR AGENCY NAME]{.underline}***

***[ADDRESS]{.underline}***

**[EMERGENCY TELEPHONE NUMBERS]{.underline}**

**FIRE** 9-911

**POLICE** 9-911

**AMBULANCE** 9-911

# FACILITY MANAGEMENT

*LIST KEY ON SITE PERSONNEL*

\(XXX\) XXX-XXXX

# SECURITY (8:00 am -- 5:00 pm weekdays)

*LIST KEY ON SITE PERSONNEL*

\(XXX\) XXX-XXXX

**[DOC/OFFICE OF SECURITY/ REGIONAL SECURITY OFFICERS]{.underline}**

Cheryl Wieser, Regional Security Officer 206-526-6653

Kathy Newberry, Assistant Security Officer 206-526-6571

Joe Lubin, Regional Security Assistant 206-526-4317

**[SECURITY (After Hours, 5:00 pm -- 8:00 am weekdays, all weekends and
holidays)]{.underline}**

*LIST ON SITE SECURITY GUARD SERVICES* (XXX) XXX-XXXX

# 

# SAFETY

*LIST KEY PERSONNEL* (XXX) XXX-XXXX

# ENVIRONMENTAL

*LIST KEY PERSONNEL* (XXX) XXX-XXXX

# EMERGENCY EXTERNAL BUSINESS LINE

\(XXX\) XXX-XXXX

**[MEDICAL EMERGENCY]{.underline}**

In the event that someone, agency staff or a guest, requires medical
assistance, the procedures listed below should be followed:

-   Call 911 for the *([Enter Local Emergency Response Team
    Agency]{.underline}*). Be prepared to give your agency\'s address
    (*[List Your agency name, Address, to include building
    number]{.underline}*), location of emergency, your name and
    telephone number.

-   Telephone or have a fellow staff member contact the *[(Senior Agency
    Representative) (XXX) XXX-XXXX]{.underline}* to ensure emergency
    vehicles/personnel will be promptly and properly directed upon their
    arrival.

-   Stay with the person until medical assistance arrives. Assure the
    person that medical assistance has been requested and help is on the
    way. Help to make the person as comfortable as possible; however,
    moving the person is discouraged. (Moving an injured person may
    result in more/unnecessary injuries.)

It is extremely important that the above procedures be followed to
eliminate any confusion and to expedite the medical attention that is
required.

**[NATURAL DISASTERS]{.underline}**

No one can prevent, nor in many cases predict, the occurrence of a
natural disaster. However, we can take the necessary precautions to
prevent extensive damage, loss of property, or loss of life. When a
potential threat exists that places the agency in the path of a natural
disaster, facility management will brief the agency staff about the
situation and the potential danger and recommend precautionary measures
as deemed necessary.

# HIGH WIND HAZARDS (Winds of 25 mph to 40 mph, with gusts to 60 mph)

Coastal storms and high winds might occasionally present an urgent
situation that the agency staff should monitor and take precautions for.
In the event this occurs, agency staff should adhere to the following:

-   Under no circumstances should anyone be allowed to remain near outer
    walls containing windows during high winds.

-   Drapes and blinds should be closed.

-   Agency staff and guests are to move to areas of the building
    offering the greatest protection, such as inner office spaces,
    hallways, and stairwells.

-   To assure early storm warning information, it is advisable that
    staffs monitor the local weather stations.

# EARTHQUAKES (Information taken from FEMA Fact Sheet)[^1]

Earthquakes strike suddenly, violently, and without warning. Agency
staff need to identify potential hazards ahead of time. Advance planning
can reduce the dangers of serious injury or loss of life from an
earthquake.

-   Place large or heavy objects on lower shelves.

-   Hang heavy items such as pictures, white boards, and bulletin boards
    away from where people might sit.

Safe places indoors are identified as the following:

-   Under sturdy furniture such as a heavy desk or table.

-   Against an inside wall.

-   Away from glass that could shatter, such as windows, mirrors,
    pictures, and away from heavy bookcases or other heavy furniture
    that could topple over.

-   Stay inside. The most dangerous thing to do during the shaking of an
    earthquake is to try to leave the building.

In the event you are outside and an earthquake occurs, safe places
outdoors are identified as the following:

-   In the open, away from buildings, trees, telephone and electrical
    lines, and overpasses or elevated expressways.

-   Once in the open, stay there until the shaking stops.

If in a car:

-   Stop quickly and stay in the vehicle.

-   Move to a clear area away from buildings, trees, overpasses, or
    utility wires.

-   Once the shaking has stopped, proceed with caution. Avoid bridges or
    ramps that might have been damaged by the quake.

Be prepared for aftershocks. Although smaller than the main shock,
aftershocks cause additional damage and might cause weakened structures
to collapse. Aftershocks can occur in the first hours, days, weeks, or
even months after the initial earthquake.

# HURRICANES

-   The ***[Agency]{.underline}*** has a separate plan entitled
    "***[YOUR AGENCY NAME]{.underline}*** Hurricane/Tropical Storm
    Preparedness Plan" that describes the policies and procedures agency
    staff should follow for hurricane/tropical storm preparedness. Refer
    to this plan as necessary and annually, at the beginning of
    hurricane season (June 1).

    **[TORNADOES (Information taken from FEMA Fact
    Sheet)]{.underline}**[^2]

Learn these tornado danger signs:

-   An approaching cloud of debris can mark the location of a tornado
    even if a funnel is not visible.

-   Before a tornado hits, the wind might become calm, and the air might
    become very still.

-   Tornadoes generally occur near the trailing edge of a thunderstorm.
    It is not uncommon to see clear, sunlit skies behind a tornado.

Agency staff should follow these procedures in the event of a TORNADO
WARNING. A Tornado Warning is issued when tornadoes have been sighted or
are indicated by weather radar. When a Tornado Warning is issued for the
local area, take the following preparedness actions:

-   Stay away from windows, doors, and outside walls.

-   Go to interior small rooms or hallways on the first floor.

-   Go to the center of the room. Stay away from corners because they
    tend to attract debris.

-   Get under a piece of heavy furniture, such as a heavy desk, and hold
    onto it.

-   Use your arms to protect your head and neck.

-   Avoid places with wide-span roofs such as auditoriums, cafeterias,
    large hallways, etc.

If outside, try to get to a nearby building or shelter. If you are not
close to shelter, you should take the following action:

-   Lie in a ditch or low-lying area or crouch near a strong building.
    Be aware of the potential for flooding and flying debris.

-   Use your arms to protect your head and neck.

If in a car:

-   Never try to outrun a tornado in a car or truck. Tornadoes can
    change direction quickly and can lift up a car or truck and toss it
    through the air.

-   Get out of the car immediately and take shelter in a nearby
    building.

-   If there is no time to get indoors, get out of the car and lie in a
    ditch or low-lying area away from the vehicle. Be aware of the
    potential for flooding and flying debris.

-   Use your arms to protect your head and neck.

###### [HEAT (HEAT WAVE) (Information taken from American Red Cross Safety Guide)]{.underline}[^3]

Heat can kill by pushing the human body beyond its limits. Elderly
people, young children, and those who are sick or overweight are more
likely to become victims of extreme heat. Because men sweat more than
women do, they are more susceptible to heat illness because they become
more quickly dehydrated.

-   [Heat cramps]{.underline} are muscular pains and spasms due to heavy
    exertion. Although heat cramps are the least severe, they are often
    the first signal that the body is having trouble with the heat.
    Treatment: Get the person to a cooler place and have him/her rest in
    a comfortable position. Lightly stretch the affected muscle and
    replenish fluids. Give a half glass of cool water every 15 minutes.
    Do not give liquids with alcohol or caffeine in them, as they can
    cause further dehydration, making conditions worse.

-   [Heat exhaustion]{.underline} typically occurs when people exercise
    heavily or work in a hot, humid place where body fluids are lost
    through heavy sweating. Blood flow to the skin increases, causing a
    decrease in blood flow to the vital organs. This results in a form
    of mild shock. If not treated, the victim's condition will worsen.
    Body temperature will keep rising and the victim may suffer heat
    stroke. Signals: Cool, moist, pale, or flushed skin; heavy sweating;
    headache; nausea or vomiting; dizziness; and exhaustion. Body
    temperature may be normal, or is likely to be rising. Treatment: Get
    the person out of the heat and into a cooler place. Remove or loosen
    tight clothing and apply cool, wet cloths. If the person is
    conscious, give cool water to drink. Make sure the person drinks
    slowly. Give a half glass of cool water every 15 minutes. Let the
    victim rest in a comfortable position, and watch carefully for
    changes in his/her condition.

-   [Heatstroke]{.underline} is life-threatening. The victim's
    temperature control system, which produces sweating to cool the
    body, stops working. The body temperature can rise so high that
    brain damage and death may result if the body is not cooled quickly.
    Signals: Hot, red skin; changes in consciousness; rapid, weak pulse;
    and rapid, shallow breathing. Body temperature can be very high --
    sometimes as high as 105 degrees F. If the person was sweating from
    heavy work or exercise, skin may be wet; otherwise, it will feel
    dry. Treatment: Heat stroke is a life-threatening situation. Help is
    needed fast. Call 9-911. Move the person to a cooler place. Quickly
    cool the body. Immerse victim in a cool bath, or wrap wet sheets
    around the body and fan it. Watch for signals of breathing problems.
    Keep the person lying down and continue to cool the body any way you
    can. If the victim refuses water, is vomiting, or there are changes
    in the level of consciousness, do not give anything to eat or drink

###### 

###### [WINTER DRIVING]{.underline} 

The winter of 2000 produced two unusual days of winter weather when
several major highway arteries were closed due to icy road conditions.
We are unfamiliar with icy conditions and driving can prove to be
hazardous. The director has the authority to call for a delayed work day
start. Notification to agency staff shall be via the Telephone Tree.

General winter weather driving guidelines:

-   Keep vehicles fueled and in good repair.

-   Do not be in a hurry. Leave earlier to allow yourself plenty of time
    to get to your destination. Drive at a speed that is comfortable and
    appropriate for conditions.

-   From a stop, slowly apply pressure to the gas. Do not "peel out".

-   Be aware of other drivers. Allow extra distance between your vehicle
    and the vehicle in front of you. Avoid unnecessary braking. Take
    turns steadily.

-   Be aware of "black ice" as it is unreflective and very slick. If you
    slide, do NOT hit the brakes. Remove your foot from the accelerator.
    If you are skidding/sliding, turn your car gently in the direction
    you want your front wheels to go.

-   Keep large old towels or kitty litter in your vehicle. Place them
    under your wheels for traction if you should get stuck. Car mats can
    also be used.

-   Drive with your lights on to increase your visibility.

####### FLOOD (Information taken from National Weather Service Web site)[^4]

Flooding is caused by two key elements: the intensity one (rate) and
duration of rainfall. Other factors include topography, soil conditions,
and ground cover. Flooding takes many forms. Flash flooding occurs
within six hours of the rain event. Flooding is a longer-term event and
may last a week or more.

-   River Flood -- Flooding along rivers is a natural and inevitable
    part of life. Some floods occur seasonally when winter or spring
    rains, coupled with melting snows, fill river basins with too much
    water, too quickly. Torrential rains from decaying hurricanes or
    tropical systems can also produce river flooding.

-   Coastal Flood -- Winds generated from tropical storms and hurricanes
    or intense offshore low pressure systems can drive ocean water
    inland and cause significant flooding. Escape routes can be cut off
    and blocked by high water. Coastal flooding can also be produced by
    sea waves called tsunamis, sometimes referred to as tidal waves.
    These waves are produced by earthquakes or volcanic activity.

-   Urban Flood -- As land is converted from fields or woodlands to
    roads and parking lots, it loses its ability to absorb rainfall.
    Urbanization increases runoff two to six times over what would occur
    on natural terrain. During periods of urban flooding, streets can
    become swift moving rivers.

    How can a foot or two of water cost you your life?

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-   Water weighs 62.4 lbs. per cubic foot and typically flows downstream
    at 6 to 12 miles an hour.

-   When a vehicle stalls in the water, the water's momentum is
    transferred to the car. For each foot the water rises, 500 lbs. of
    lateral force is applied to the car.

-   The biggest factor is buoyancy. For each foot the water rises up the
    side of the car, the car displaces 1,500 lbs. of water. In effect,
    the car weighs 1,500 lbs. less for each foot the water rises.

-   Two feet of water will carry away most automobiles.

    Before the flood

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-   Be prepared to move to a place of safety. Know your evacuation
    routes.

-   Keep your automobile fueled; if electric power is cut off, gas
    stations may not be able to operate pumps for several days.

The rule for being safe in a flooding situation is simple: HEAD FOR
HIGHER GROUND AND STAY AWAY FROM FLOODWATERS!

-   Go to higher ground -- Climb to safety!

-   Get out of areas subject to flooding. This includes dips, low spots,
    canyons, washes, etc.

-   Avoid already flooded and high velocity flow areas. Do no attempt to
    cross flowing streams.

-   If driving, be aware that the roadbed may not be intact under
    floodwaters. Turn around and go another way. NEVER drive through
    flooded roadways! The depth of water is not always obvious. The
    roadbed may be washed out under the water, and you could be stranded
    or trapped.

-   If the car stalls, leave it immediately and seek higher ground.
    Rapidly rising water may engulf the vehicle and its occupants and
    sweep them away. Remember, it's better to be wet than dead!

-   Be especially cautious at night when it is harder to recognize flood
    dangers.

-   Do not camp or park your vehicle along streams and washes,
    particularly during threatening conditions.

-   Avoid areas subject to sudden flooding.

-   If you come upon a flowing stream where water is above your ankles,
    STOP! Turn around and go another way. Even 6 inches of fast-moving
    floodwater can knock you off your feet, and a depth of 2 feet will
    float your car. NEVER try to walk, swim, or drive through such swift
    water.

##### COMMUNICATION PATHWAYS FOR EMERGENCY INFORMATION

NOAA Weather Radio broadcasts National Weather Service (NWS) warnings,
watches, forecasts, and other hazard information 24 hours a day. NOAA
Weather Radios equipped with a special tone alarm feature are located at
the Center in Building 1. During an emergency, NWS forecasters will
interrupt routine weather radio programming and send out the special
tone that activates weather radios in the listening area. **NOAA Weather
Radio broadcasts warning and post-event information for all types of
hazards--both natural (such as earthquakes and volcano activity) and
technological (such as chemical releases or oil spills).** NOAA has
worked with other federal agencies and the Federal Communication
Commission's new Emergency Alert System to help ensure that its NOAA
Weather Radio is an "all hazards" radio network. The NOAA Weather Radio
program should serve as a single source for the most comprehensive
weather and emergency information available to the public and emergency
personnel.

Detailed information about earthquakes occurring throughout the United
States can be found by referring to the United States Geological
Survey's National Earthquake Information Center Web site:

[*http://wwwneic.cr.usgs.gov/neis/current/usa.html*](http://wwwneic.cr.usgs.gov/neis/current/usa.html)

The United States Environmental Protection Agency houses the Chemical
Preparedness and Prevention Office. Detailed information about chemical
emergency preparedness and prevention can be found on the following Web
site:

[*http://www.epa.gov/swercepp*](http://www.epa.gov/swercepp)

The Comprehensive Environmental Response Compensation and Liability Act
requires that all releases of hazardous substances exceeding reportable
quantities be reported by the responsible party to the Environmental
Protection Agency's (EPA) National Response Center (NRC). Title 40 of
the Code of Federal Regulations, Part 302, promulgates reportable
quantities and reporting criteria. The following NRC Web site provides
detailed reporting requirements and procedures:

[*http://www.nrc.uscg.mil/index.html*](http://www.nrc.uscg.mil/index.html)

The Federal Emergency Management Agency (FEMA) maintains a Web site
housing a wide array of emergency preparedness, mitigation, response,
and recovery information at the following address:

[*http://www.fema.gov/*](http://www.fema.gov/)

##### THREATS BY TELEPHONE 

**[(INCLUDING BOMB THREATS)]{.underline}**

Threatening calls and the threat of bombings have created a need for
practical knowledge to cope with the increasingly violent activities of
people who represent segments of unrest in our society. The protection
of life and property is a responsibility that cannot be delegated to law
enforcement personnel alone. Every citizen must be prepared to accept
responsibility if we are to enjoy a safe place in which to live and
work.

If and when you receive a threatening call or bomb threat, the following
procedure will be the most helpful to law enforcement personnel when
they talk firsthand with you:

Attempt to obtain as much information as possible from the caller*[.
Since the caller identification feature is active on the Agency's
telephone system, write down the displayed phone number of the incoming
call.]{.underline}* Write down all the information as you receive it.
Listen carefully to background noises and record this information also.
Annotate the caller's gender and other vocal clues (such as accent,
regional slang, etc.). **Use the "Bomb Threat/Threatening Telephone Call
Checklist" on Page 11 to record bomb threat information. Agency staff
should have a copy located near their telephone readily available for
use. After the conclusion of the telephone call, do not hang up your
telephone, accept any other incoming calls, or make any outgoing calls.
If use of the telephone is absolutely necessary, another telephone in
the area shall be utilized.**

Once a threatening call or bomb threat has been received, report all
information regarding the threat immediately to the *[deputy director or
his/her delegated representative]{.underline}*. If the Agency is
evacuated, the staff will follow the **"Emergency Evacuation Procedures"
(Page 18-22). The fire alarm will be activated to signal an evacuation
for a bomb threat; therefore, Agency staff should always evacuate when
the fire alarm signal sounds.** The most serious of all decisions to be
made in the event of a bomb threat is -- whether to evacuate the
facilities. Evacuation of the building may have the agency staff walk
directly into the path of danger. If an evacuation of the building is
deemed necessary, the Evacuation will be signaled by the fire alarm
system, and the facility manager will notify the Police (9-911).

**Remember in all emergency evacuations:**

**The elevators are NOT to be used.**

**Evacuation will be via stairwells only.**

**[BOMB THREAT/THREATENING TELEPHONE CALL]{.underline}**

**[CHECKLIST]{.underline}**

  ------- --------------------------- -- ------- ----------------------------
  Date:                                  Time:   

  ------- --------------------------- -- ------- ----------------------------

  -------------------------------- --------------------------------------
  Record the caller's phone number 
  displayed on your phone          
  instruments:                     

  -------------------------------- --------------------------------------

  -----------------------------------------------------------------------
  Exact words of caller:

  -----------------------------------------------------------------------

Questions to ask:

+--------------------------------+-------------------------------------+
| 1.  When is bomb going to      |                                     |
|     explode?                   |                                     |
+--------------------------------+-------------------------------------+
| 2.  Where is the bomb located? |                                     |
+--------------------------------+-------------------------------------+
| 3.  What kind of bomb is it?   |                                     |
+--------------------------------+-------------------------------------+
| 4.  What does it look like?    |                                     |
+--------------------------------+-------------------------------------+
| 5.  Why did you place the bomb |                                     |
|     there?                     |                                     |
+--------------------------------+-------------------------------------+
| 6.  Where are you calling      |                                     |
|     from?                      |                                     |
+--------------------------------+-------------------------------------+

  -----------------------------------------------------------------------
  Description of the caller's voice:

  -----------------------------------------------------------------------

  ---------- -- ---------- -- -------- -- ------- ---------- -- -- ---------- -----------
  Male                        Female                               Race       

  Young                       Middle                               Old        
                              Age                                             

  Accent                                  Tone of                             
                                          Voice                               
  ---------- -- ---------- -- -------- -- ------- ---------- -- -- ---------- -----------

  -----------------------------------------------------------------------
  Background noises (street sounds, music playing, motors running, etc.)

  -----------------------------------------------------------------------

+-----------------------------+----------------------------------------+
| 1.  Was the voice familiar? |                                        |
+-----------------------------+----------------------------------------+
| 2.  If so, who did it sound |                                        |
|     like?                   |                                        |
+-----------------------------+----------------------------------------+
| 3.  Time caller hung up     |                                        |
+-----------------------------+----------------------------------------+
|                             |                                        |
+-----------------------------+----------------------------------------+
| Call Received by (name)     |                                        |
+-----------------------------+----------------------------------------+
| Building Number/Room Number |                                        |
+-----------------------------+----------------------------------------+
| Work Telephone Number       |                                        |
+-----------------------------+----------------------------------------+
| Home Telephone Number       |                                        |
+-----------------------------+----------------------------------------+

WORKPLACE VIOLENCE

Violent acts in the workplace may be perpetrated by terrorists, but are
oftentimes caused by a disgruntled employee, jilted partner, or
frustrated customer. Each situation will be different and you may just
be in the wrong place at the wrong time. The following are basic
guidelines:

-   If you hear a commotion or gunshots, lock yourself in your office
    and IMMEDIATELY call 9-911 for law enforcement assistance.

    **Do not rely on someone else to make the emergency call.**

**Too many calls reporting the incident are better than no calls at
all.**

-   Stay away from windows and/or doors, drop to the prone position and
    take cover. Wait for the all-clear signal from law enforcement
    official before leaving your hiding place.

-   If you believe an escape can be made, be aware that not only may
    there be person(s) in the building, but there may be others posted
    outside.

Although extremely remote, becoming a hostage or victim of a hijacking
is a possibility. The U.S. Department of State provides some important
guidelines for this crisis:

-   Breathe deeply. Make a concerted effort to relax.

-   Prepare both physically and mentally for the possibility of a long
    ordeal.

-   Avoid direct eye contact with your captors. Avoid any resistance, or
    sudden or threatening movements.

-   Do not struggle or try to escape unless you are absolutely certain
    of success.

-   Speak normally.

-   Do not complain. Avoid being belligerent. Comply with all orders and
    instructions.

-   When questioned, keep answers brief. Do not volunteer information or
    make unnecessary overtures. Avoid political and controversial
    subjects.

-   Avoid alcoholic beverages. Consume minimal food and drink. Eat what
    you are given.

-   Rest when possible.

    **Do not be a hero.**

To aid in the prevention of unauthorized entry into ***[YOUR AGENCY
NAME]{.underline}***, it is the responsibility of each and every agency
staff member to ensure that doors and windows are properly closed and
secured at ALL times.

HAZARDOUS MATERIAL SPILL

## **INSIDE FACILITIES**

As of the last update of this plan, facility management ***[is or is
not]{.underline}*** aware of hazardous materials at the facility. Agency
staff are required to inform facility management of any hazardous
materials purchased and/or brought to any of the facility. Arrangements
must be made prior to the receipt of materials to ensure that proper
storage, usage, and disposal requirements are followed. For any
hazardous materials to be on the agency's premises, Material Safety Data
Sheets (MSDS) must be provided to facility management. Material found on
site without proper notification to facility management will be promptly
removed.

MSDSs provide valuable information including, storage requirements, type
of protective clothing required, fire fighting and health hazard
information. MSDSs are invaluable to fire fighting and medical personnel
in case of an emergency. Flammable/hazardous materials may explode or
emit toxic fumes in a fire causing considerable damage and injury to
property and unsuspecting personnel. An up-to-date record of materials
and their location must be readily available for emergency and/or fire
fighting personnel.

If your product does not have a MSDS, you must request one from the
manufacturer or vendor. The manufacturer or vendor is required to
provide you with the MSDS for the product.

## **OUTSIDE FACILITIES**

Outside the facility, the following pose potential spills:

-   ***[(EXAMPLE)]{.underline}*** There is a 750-gallon Diesel #2 fuel
    tank on the exterior grounds of ***[YOUR AGENCY NAME]{.underline}***
    Building 1 on the northwest corner of the property. The fuel tank is
    painted white and is labeled "Diesel Fuel." This diesel fuel is used
    to power the emergency generator for the
    ***[Agency]{.underline}***'s Building 1. The emergency generator
    self-tests weekly. Preventive maintenance and testing of the
    transfer switch (transfers power from the generator to the building
    in the event of an outage) is the responsibility of the operational
    and facility maintenance contractor.

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-   Vehicles that belong to the agency, its staff, guests, or delivery
    personnel could possibly leak hazardous materials, such as
    antifreeze, oil, gasoline, or diesel fuel on the premises.

If a agency staff member notices a spill, the staff member should
evacuate the area and immediately report the sighting to facility
management. Be prepared to give your name and telephone number, location
of spill, material involved in spill (if known), and amount of spill.

If the location of the spill poses a threat to contaminating the storm
drains or the river, the agency staff member should first report the
finding to the fire department (9-911) and then to the agency\'s
facility management.

**[ELEVATORS]{.underline}**

####### PERSONNEL ENTRAPMENT

As with any piece of mechanical equipment, there is always the
possibility of failure. In the event of an equipment failure leading to
personnel entrapment, the elevator located in the facility is equipped
with an emergency telephone that allows trapped passengers to
communicate with agency staff for help, assistance, or rescue. The
following procedures should be followed:

-   Stay calm and push the alarm button.

-   Use the telephone to request help.

-   Wait for assistance. Never try to climb out of a stalled elevator
    unless assisted by a trained emergency crew.

During inclement weather, when the possibility of a power failure exits
(thunderstorms, lightening storms, etc.), agency staff should use the
stairs to minimize the chance of entrapment.

**[EARTHQUAKES]{.underline}**

Following an earthquake, it is very important not to run elevators until
they are fully checked by a qualified elevator technician. Hydraulic
elevators might have damage to the piping system. Other unforeseen
damage can also be a problem. The elevator will be labeled as out of
service and must not be used until a qualified technician has examined
it. Once cleared by the technician, it will be placed back into service.

# HURRICANES

The elevator car will be parked at the top floor. The elevator will be
shut down and parked with its doors closed. The electric disconnect
switch (breaker) located in the elevator equipment room will be switched
to OFF.

The elevator is NOT to be used during a hurricane. Rising water or
wind-driven water can cause electrical short circuits that could disable
the elevator and lead to passenger entrapment. Remember that during
weather emergencies, elevator service providers might not be able to
respond quickly to passenger entrapments.

**[FIRE ALARM]{.underline}**

If you are in the elevator when the fire alarm sounds, do not panic. The
elevator is programmed to return to the first floor as soon as the fire
alarm system is activated. If you should be on the elevator and are
traveling upward at the time of the fire alarm, the elevator will stop,
the doors will not open, and there will be a momentary delay before the
elevator starts and goes in the downward direction. At the first floor,
the doors will open and you should, in an orderly manner, immediately
leave the building.

The smoke detectors in front of the elevator on each floor in the
facility also control elevator movement. In the event you are in the
elevator traveling to the first floor when the first- floor smoke
detector signals a problem, the elevator will return to the second floor
to allow you to exit. The opposite is true if the smoke detector signals
a problem on the second floor. In this case, the elevator will proceed
to the first floor. In either situation, when the elevator doors open,
you should, in an orderly manner, immediately leave the building.

**[POWER FAILURE]{.underline}**

When the normal power fails, the elevator will stop and remain
motionless regardless of its location. A built-in automatic system
programmer will transfer the elevator power to the emergency generator.
The emergency generator will immediately come on-line and supply power
to the elevator. The elevator will be brought to the ground floor to
allow passengers to disembark from the elevator safely.

**[FIRE]{.underline}**

**[FIRE PREVENTION]{.underline}**

Fire prevention starts with good housekeeping. All agency staff should:

-   Report all unsafe conditions and/or fire hazards to the agency's
    facility management.

-   Report inoperative exit signs and storage of flammable/hazardous
    materials. For any hazardous materials to be on the agency's
    premises, arrangements must be made prior to the receipt of
    materials to ensure that proper storage, usage, and disposal
    requirements are followed. Material Safety Data Sheets (MSDS) must
    be provided to facility management. A record of materials and their
    locations must be readily available for emergency and/or fire
    fighting personnel. Flammable/hazardous materials may explode or
    emit toxic fumes in a fire, causing considerable damage and injury
    to property and unsuspecting personnel. Material found on site
    without proper notification to facility management will be promptly
    removed.

-   Keep corridors, stairwells, and exits free of storage boxes and
    other clutter.

-   Dispose of unnecessary papers, books, and flammable materials in
    your office. Use file cabinets or metal storage cabinets to store
    records whenever possible.

-   Ensure that appliances used throughout the office spaces (lamps,
    coffeepots, refrigerators, etc.) are approved by Underwriters
    Laboratories, Inc. (UL). You should examine the electrical device
    for the UL marking. The UL markings are normally located on the
    underside of electrical devices.

-   Ensure that electrical devices (coffee pots, lamps, etc.) are turned
    off at the end of workday.

-   The use of space heaters is highly discouraged. Space heaters pose a
    fire hazard because they can overload electrical circuits.

-   Outside of the facility, make sure cigarette and cigar ashes are
    extinguished before disposing in the trash.

The agency staff are reminded that smoking is prohibited in all areas
inside ***[YOUR AGENCY NAME]{.underline}*** Buildings.

**Fire prevention is the responsibility of everyone.**

**[ALERTNESS]{.underline}**

An alert staff helps minimize and control fire damage and maximizes the
safe evacuation of all agency staff personnel. The staff should:

-   Report the sighting or smell of smoke to facility management.

-   Become familiar with the locations of fire alarm pull stations on
    your floor, and if a fire is discovered, quickly pull the fire alarm
    pull station to sound the alarm.

-   Know where fire extinguishers are located on your floor. Fire
    extinguishers are provided for emergency personnel usage. Staff are
    not required to use extinguishers during a fire. **If you are unsure
    of your capabilities in the use of fire fighting equipment**, **do
    not attempt to use the fire extinguisher.** Pull the fire alarm pull
    station and exit the building, warning other agency staff and guests
    as you leave. For your information, instructions for using the fire
    extinguisher are located in **Attachment A, "Fire Extinguisher
    Use."**

-   Post in a strategic location within your work area, **Attachment B,
    "Basic Emergency Procedures: *[YOUR AGENCY NAME]{.underline}*."**
    Periodically, read and familiarize yourself with this attachment.

-   Understand the importance of obeying the instructions of firemen,
    police officers, building security officers, and facility
    management.

-   Be familiar with the exact locations of the primary evacuation
    routes around your work area as well as alternate routes to use if
    your primary route is blocked. Know the shortest and quickest way to
    the nearest stairwell and/or exit. You should be familiar with the
    location of the stairwells and exits in both of the ***[YOUR AGENCY
    NAME]{.underline}*** Buildings in the event you are in another work
    area when a fire alarm sounds.

-   When leaving the building via the stairwell, proceed down the stairs
    towards the outside exit. While in the stairwells, stay in single
    file and to the right. Walk, do not run. By following this course of
    action you will allow emergency personnel to pass you without
    hindrance.

-   Close all doors behind you as you make your exit. By closing the
    doors, you will greatly lessen both smoke and heat infiltration in
    the stairwells and allow a more stable environment for everyone's
    evacuation.

In a fire emergency, the world around you quickly changes. It is
imperative that you maintain your self-control. In doing so, you will
help others and aid in a safe departure by all.

##### EMERGENCY EVACUATION PROCEDURES

**1. [INTRODUCTION]{.underline}**

Federal property management regulations require that federal agencies
establish and maintain Emergency Evacuation Procedures for the safety
and security of personnel. This following information contains the
emergency Evacuation Procedures for ***[YOUR AGENCY NAME]{.underline}***
*[(If you have multiple buildings look at each for specific
procedures)]{.underline}*

2.  **[DESIGNATIONS]{.underline}**

    2.1 DEPUTY DIRECTOR

    The designated official for the ***[Agency]{.underline}*** at the
    Charleston Naval Complex is the deputy director. This individual
    also serves as the emergency command center leader (Section 4).

    2.2 FLOOR WARDENS/ALTERNATES

    The following floor wardens and their alternates are responsible for
    the evacuation of assigned areas in ***[YOUR AGENCY
    NAME]{.underline}*** Building 1 and ***[YOUR AGENCY
    NAME]{.underline}*** Building 2.

    (Sample)

  ------------------------------- ---------------- ----------------------
  **Designated Area**             **Floor Warden** **Alternate**

  Bldg 1, First Floor West Wing                    

  Bldg 1, First Floor East Wing                    

  Bldg 1, First Floor North Wing                   

  Bldg 1, Second Floor West Wing                   

  Bldg 1, Second Floor East Wing                   

  Bldg 1, Second Floor North Wing                  

  Bldg 2, First Floor                              

  Bldg 2, Second Floor                             
  ------------------------------- ---------------- ----------------------

\*Includes verifying evacuation of rest rooms.

The alternates are to assume the responsibilities of the floor wardens
in their absence and must be familiar with all requirements of the
Occupant Emergency Plan and the Occupant Emergency Evacuation Plan. In
the event of the absence of both the floor warden and the alternate, the
person acting for the floor warden is responsible.

The floor wardens and their alternates should be persons that are able
to keep a level head in an emergency. These individuals will need to
quickly gather the staff and guests and move them toward the exits and
out of the building.

In the event of a building evacuation, the floor wardens are responsible
for the following:

2.2.1 Ensure that all persons in their assigned areas have vacated the
building. Floor wardens closest to both the men's and women's restrooms
on each floor are to ensure rest rooms have been evacuated. The persons'
name indicated with an "\*" in the table in Section 2.2 are the floor
wardens responsible for evacuation of the rest rooms. If any employee
refuses to vacate the building, the floor warden is to note their name,
and the last location of the employee, and then report the situation to
the deputy director. At no time will the floor warden endanger his/her
own life and safety.

2.2.2 Ensure that persons unable to independently exit the building
using the stairs, including persons that are physically challenged, are
being assisted out of the building.

3.  Report in person to the deputy director that all employees in their
    assigned areas have evacuated the building and identify any problems
    encountered (for example: if the fire warden was unable to
    physically check an area due to hazard obstruction, or encountered
    personnel refusing to leave the building, etc.).

    2.3 RELOCATION AREA (RALLY POINT)

    The rally point is located across the street in the parking lot of
    the Americorp/National Civilian Community Corps (NCCC). In the event
    of a building evacuation, all agency staff and guests are to
    relocate to the rally point. Agency staff shall rally around their
    respective program manager. Program managers are to account for all
    persons for whom they are responsible at the rally point.

    2.4 CONFERENCES

    The host/hostess of the conference shall, at the start of the
    meeting, indicate to all participants the nearest stairwells, fire
    exits and identify the relocation area (rally point). The
    host/hostess should take note of any physically challenged
    individuals and have staff members assigned as their assisting buddy
    to provide them assistance in the event of an evacuation. The
    host/hostess shall be responsible for ensuring that all conference
    participants are present at the rally point after an evacuation and
    report in person to the deputy director that all conference
    attendees have been assembled and accounted for, or identify any
    missing attendees as applicable.

**3. [RESPONSIBILITIES]{.underline}**

3.1 BRANCH CHIEFS/PROGRAM MANAGERS

Branch chiefs and program managers are responsible for maintaining a
list of physically challenged employees in their section and ensuring
that EACH physically challenged person is assigned two (2) or more
assisting buddies (Section 3.3) who will be responsible for assisting
the physically challenged individuals in vacating the building. Branch
chiefs and program managers shall also be responsible for the
dissemination of the Occupant Emergency Plan and Evacuation Procedures
to all employees and new employees within their section. Branch chiefs
and program managers shall be responsible for ensuring muster/presence
of all their program area staff at the rally point.

3.2 AGENCY STAFF

Once the alarm (alarm horn and alarm strobe) to evacuate the building
has been given, **REMAIN CALM, AVOID PANIC, and in an ORDERLY FASHION**:

-   Turn off all ventilation (fan coil units, fans, etc.).

-   Leave all lights on.

-   Do NOT attempt to secure or recover items of personal property.

-   Close all doors as you leave rooms.

-   Start moving toward the nearest point of exit from where you are at
    the time of alarm.

-   Verbally warn all agency staff and guests you may encounter as you
    make your way out of the building.

-   Proceed to evacuate the building and report to the relocation point
    (rally point), (Section 2.3). Remain there calmly for further
    instructions.

    **Do NOT use the elevators.**

    **Use the handrails on the stairwells.**

    **Close all doors as you exit your area.**

    3.3 ASSISTING BUDDIES

    The branch chiefs and program managers are to assign assisting
    buddies to persons identified as physically challenged. The primary
    duty of the assisting buddies is to assist the physically challenged
    staff member in vacating the building safely and quickly. Physically
    challenged employees and assisting buddies should not enter the
    stairwell until the flow of able-bodied individuals has passed.
    Allowing the majority of the staff and guests to exit the building
    first will ensure that the physically challenged are not injured as
    they exit the building. Navigation of the hallways and stairwells
    will be safer and easier without the impediment of other people.

    4.  RECEPTIONIST

        The receptionist shall take the "Guest Register" (sign-in/out
        logs) and Occupant Emergency Plan folder that includes the plan,
        drawings, and current employee roster with him/her when exiting
        the building. The responsibility for ensuring that all
        conference participants are accounted for is that of the
        conference host/hostess. The receptionist shall deliver the
        "Guest Register" to the deputy director. This register will
        assist in determining that all of the agency\'s guests have
        safely exited the building. The receptionist shall provide
        assistance as necessary to determine accountability of guests.

    5.  SECURITY OFFICER (After Hours, 5:00 p.m. -- 8:00 a.m. weekdays,
        all weekends and holidays)

In the event that an emergency requires evacuation, the security officer
shall vacate the building taking the guest register, the "After
Hours/Weekend Employee and Visitor" sign-in/out roster, and the Occupant
Emergency Plan with him/her. He/she shall proceed to the rally point.
Using the cellular phone maintained at the receptionist/security desk,
the security officer should first contact the emergency response
authorities by dialing 911. The security officer shall then contact
facility management.

Agency staff should be aware that after hours, on holidays and on
weekends, floor wardens and assisting buddies are NOT available. The
security officer is tasked with physically checking the area(s) that
triggered the fire alarm and may therefore be unable to personally warn
you or assist you. Staff should, therefore, proceed to the rally point
and remain there calmly for further instructions. Emergency response
personnel and the security officer will assess the accountability of all
registered personnel at the rally point.

If your presence was known or you were seen in the building before the
evacuation, yet after the evacuation your whereabouts are unknown, you
may cause unnecessary risk and danger to emergency response personnel
and the security officer as they will be trying to account for you. For
this reason, it is imperative that you sign in and out after hours, on
weekends, and on holidays. By the same token, if you were unexpectedly
injured or unable to leave the building during an evacuation, your
non-presence at the rally point will ensure that emergency response
personnel will look for you.

**Unescorted guests are prohibited in the building after hours, on
weekends and on holidays.**

3.6 *[RESOURCE MANAGEMENT BRANCH CHIEF, THE FACILITIES AND LOGISTICS
PROGRAM MANAGER, AND FACILITIES COORDINATOR]{.underline}*

The Resource Management Services (RMS) branch chief, Facilities and
Logistics program manager, and the facilities coordinator play advisory
roles prior to and in response to emergency situations.

3.6.1 The *[RMS branch chief assists the deputy directo]{.underline}*r
and is knowledgeable of all buildings and its personnel.

3.6.2 The Facility and Logistics program manager is responsible for
oversight of the ***[YOUR AGENCY NAME.]{.underline}*** The *[Facility
and Logistics program manager]{.underline}* is responsible for oversight
of the Occupant Emergency Evacuation Plan. This includes reviewing the
revised plan and ensuring that the plan incorporates the necessary
changes and is published semiannually during the months of May and
November.

3.6.3 The facility coordinator is responsible for the overall working
knowledge of the ***[YOUR AGENCY NAME]{.underline}*** facilities, its
equipment, and systems. The facility coordinator maintains an active
list of locations for all power, water, and gas shutoffs, in addition to
locations for all fire protection and suppression systems. This
information for ***[YOUR AGENCY NAME]{.underline}*** Buildings 1 and 2
is also provided on pages 23 -- 27 in a quick reference format that can
be extracted from this package. The facility coordinator maintains a
current listing of after-hours emergency telephone numbers of facility
management personnel and ensures the security officer is provided a copy
of the emergency after-hours telephone numbers.

> The facility coordinator will report to the deputy director the status
> of the emergency, and when or if the condition warrants, the
> re-occupancy of the building.
>
> The facility coordinator provides instructions to the facility
> maintenance contractor as to the assistance and support needed from
> him/her during an emergency.

The facility coordinator incorporates changes and updates the Occupant
Emergency Plan semiannually to support publication of the revised plan
during the months of May and November.

**4. [ESTABLISHMENT OF AN EMERGENCY COMMAND CENTER ]{.underline}**

Whenever a building is evacuated, an Emergency Command Center is
established. Members include:

-   Deputy Director (Section 2.1)

-   Resource Management Services Branch Chief (Section 3.6.1)

    The Command Center is located in the ***[(Identify Where) SEPARATE
    and DISTINCT from the rally point]{.underline}***. The deputy
    director coordinates all aspects of the emergency response including
    the interface with the program managers, floor wardens and other
    emergency response personnel responding to the emergency.

    The deputy director shall receive reports from the branch
    chiefs/program managers (Section 3.1), conference hosts/hostesses
    (Section 2.4), floor wardens (Section 2.2.3), and receptionist
    (Section 3.4) as soon as possible after an evacuation in accordance
    with their assigned responsibilities.

    This information will be immediately given to emergency response
    personnel (fire department, police, emergency medical service, etc.)
    responding to the emergency upon their arrival.

    If necessary, the deputy director should appoint a person(s) to
    provide instructions and coordinate crowd control.

    Should the emergency necessitate potential dismissal of Center
    staff, the deputy director will consult with the program mangers.
    However, the determination to dismiss the Center **s**taff is made
    solely by the deputy director. If the deputy director issues a
    dismissal, the notification will be conveyed to the program managers
    who will notify the staff in their section accordingly.

    ***[YOUR AGENCY NAME]{.underline}***

**[BUILDING 1 INFORMATION]{.underline}**

Height: Two-story building approximately 30 feet

Class of Construction

-   Block Construction with Stucco (Old)

-   Concrete Masonry and Steel (New)

Average Number of Persons Normally Employed in Building:

-   88

Average Number of Handicapped Persons Normally Employed in Building:

-   1

Type and Location of Stairwells:

-   Exterior Stairwell (Northeast) -- Library, Second Floor to First
    Floor

-   Interior Stairwell (West) -- Second Floor to First Floor (pier side)

-   Interior Stairwell (East) -- Second Floor to First Floor (Bldg. 2
    side)

-   Interior Stairwell (South Addition) -- Second Floor to First Floor
    (across from the elevator)

Number, Type, and Location of Elevator:

-   Schindler Hydraulic - South Addition (adjacent to the main lobby)

Interior Fire Alarms:

-   Pull Stations

-   Smoke Detector

-   Heat Detector

Communication Systems:

-   Simplex 4020 Fire Alarm System (Strobe and Horn)

-   PBX Lucent System with Telephones in Each Office

-   3 Handheld Motorola Walkie-Talkies Maintained one each by the
    facility coordinator, facility maintenance technician and
    receptionist

Sprinkler System:

-   Combination Sprinkler System (Wet and Dry)

-   Pump Located in Mechanical Room, Room 146

-   Sprinkler Shut-off Valves Located in Mechanical Room, Room 222, and
    Computer Room, Room 122

-   Shutoff -- Backflow Preventer Located Exterior, Southeast Side
    ***[YOUR AGENCY NAME]{.underline}*** (Valves are chained and
    padlocked, key on security officer's key ring maintained at
    receptionist/security desk of building 1).

Special Extinguishing Systems:

-   Preaction Sprinkler Fire Suppression System Located in Computer
    Room, Room 122

-   Shutoff -- Master Shutoff Located in Computer Room, Room 122

Fire Fighting Equipment Other Than Sprinkler:

-   Fire Extinguishers (Rated ABC) Located First and Second Floor
    throughout Building.

    [SERVICE UTILITIES AND EQUIPMENT:]{.underline}

Electric (South Carolina Electric and Gas, Dispatcher: (843) 745-7233)

## Electrical Panels:

-   Panel 1P1 -- Mechanical Room, Room 150

-   Panel 1P2 -- Room 153

-   Panel 1P3 -- Mechanical Room, Room 146

-   Panel 1P4 -- Room 129

-   Panel 1P5 -- Laboratory, Room 151

-   Panel 1P6 -- Room 152

-   Panel 2P1 -- Mechanical Room, Room 233

-   Panel 2P2 -- Stereoplotter Room, Room 235A

-   Panel 2P3 -- Library Hallway

-   Panel 2P4 -- Room 217

-   Main Switch Board -- Mechanical Room, Room 148 (Exterior, North
    Side)

-   Main Switch Board -- Mechanical Room, Room 148 (Exterior, North
    Side)

-   GM -- Mechanical Room, Room 148 (Exterior, North Side)

-   G1 -- Mechanical Room, Room 146

-   G2 -- Mechanical Room, Room 233

-   C1 -- Mechanical Room, Room 233

-   C2 -- Mechanical Room, Room 233

-   P1 -- Mechanical Room, Room 148 (Exterior, North Side)

Gas (South Carolina Electric and Gas, Dispatcher: (xxx) xxx-xxxx)

-   Shutoff -- Exterior, North side, Mechanical Room, Room 148

Water (Commissioners of Public Works, Dispatcher: (xxx) xxx-xxxx)

-   Main Shutoff Valve Located in Vault, Exterior, Southeast Side

-   Shutoff -- Backflow Preventer Located Exterior, Southeast Side
    Building 1 (Valves are chained and padlocked, key on security
    officer's key ring maintained at receptionist/security desk Building
    1)

    Sewage (***[Locality/City]{.underline}***) Sewer District,
    Dispatcher: (xxx) xxx-xxxx)

Ventilation:

-   Fresh and Conditioned Air from HVAC System

-   Windows Can Be Opened in an Emergency

Air-Conditioning Systems:

-   Carrier Air-Cooled Reciprocating Liquid Chiller -- Model \#
    30GT-050-C510KA

-   Carrier Air-Cooled Reciprocating Chiller -- Model \# 30GT-050-C510KA

-   (Reserve) Carrier Reciprocating Liquid Chiller -- Model #30GB
    --070 - - - 530AA

-   Reliance Electric Variable Speed Drive

-   Carrier Fan Powered Boxes -- Model 45S,T

-   Carrier Fan Coil Units (Hot Water and Cold Water)

-   Siebe Barber-Colman Digital Controls

Refuse, Storage, and Disposal:

-   Refuse Disposed of on Weekdays by Janitorial Services Contractor

-   Recycling Disposed of Weekly by Facility Management Contractor

    ***[YOUR AGENCY NAME]{.underline}***

##### BUILDING #2 INFORMATION

Height: Two-story building approximately 24 feet (does not include
adjacent tower)

Class of Construction:

-   Concrete Slab with Concrete Roofing and Flooring

Average Number of Persons Normally Employed in Building:

-   26

Average Number of Handicapped Persons Normally Employed in Building:

-   0

Type and Location of Stairwells:

-   Exterior Stairwell (West) -- Tower Stairwell, Second Floor to First
    Floor

-   Interior Stairwell (Center) -- Second Floor to First Floor

Number, Type, and Location of Elevators:

-   Not applicable

Interior Fire Alarms:

-   Pull Stations

-   Smoke Detectors

Communication Systems:

-   Cerberus Pyrotronics System 3 Fire Alarm (Strobe and Horn)

-   PBX Lucent System with Telephones in Each Office

Sprinkler System:

-   Pump Located under Staircase, Main Entrance, First Floor

-   Sprinkler Shutoff Valve Located under Staircase, Main Entrance,
    First Floor, and Storage Room off of Room 115, First Floor

-   Shutoff -- Backflow Preventer Located Exterior, South Side ***[YOUR
    AGENCY NAME]{.underline}*** Building 2

Special Extinguishing Systems:

-   Not Applicable

Fire Fighting Equipment Other Than Sprinkler:

-   Fire Extinguishers (Rated ABC) Located First and Second Floor
    throughout Building.

    [SERVICE UTILITIES AND EQUIPMENT:]{.underline}

Electric (South Carolina Electric and Gas, Dispatcher: (xxx) xxx-xxxx)

## Electrical Panels:

-   LA120/208 -- Hallway, First Floor

-   MDP480/277 -- Mechanical Room, East Side, First Floor

-   M120/208 -- Mechanical Room, East Side, First Floor

-   LC208/120 -- Mechanical Room East side, First Floor

-   225 kVA Transformer -- Mechanical Room, East side, First Floor

-   EP120/208 -- Room 201

-   LB120/208 -- Hallway, First Floor

Water (Commissioners of Public Works, Dispatcher: (xxx) xxx-xxxx)

-   Backflow Preventer Located Exterior, South Side Building 2

    Sewage (Local/City Sewer District, Dispatcher: (xxx) xxx-xxxx)

Ventilation:

-   Fresh and Conditioned Air from HVAC System

-   Windows Can Be Opened for Emergency

Air-Conditioning Systems (Note: New HVAC to be fully incorporated upon
final inspection of HVAC):

-   York Screw Chiller

-   York Computer Controls Thermostats

-   Yamaha Variable Speed Drive

-   York Air Handling Unit

Refuse, Storage, and Disposal:

-   Refuse Disposed of on Weekdays by Janitorial Services Contractor

-   Recycling Disposed of Weekly by Facility Management Contractor

    **ATTACHMENT A**

#### FIRE EXTINGUISHER USE[^5]

Fire extinguishers located throughout ***[YOUR AGENCY
NAME]{.underline}*** Buildings 1 and 2 are housed in metal wall
cabinets. These fire extinguishers are rated ABC. Fire extinguishers
rated ABC can be used on all the various types of fires, as rated, in
the Ansul pamphlet:

-   Rated A -- ordinary fires; wood, paper, cloth, rubber, many
    plastics, etc.

-   Rated B -- flammable liquids, gases, and grease, motor oil, paint
    thinner, dry cleaning agents, gasoline, propane, natural gas, etc.

-   Rated C -- live electrical equipment involved

If you decide to utilize the fire extinguisher on a fire, ensure that
you do the following:

-   Call out for assistance and either pull the closest fire alarm pull
    yourself, or instruct the nearest staff member to do so.

-   Maintain the proper distance from the fire that is indicated on the
    extinguisher nameplate.

-   Pull the safety pin, or release any safety locks on the unit.

-   Hold the extinguisher firmly and begin discharging the agent at the
    nearest edge of the fire. Most Ansul extinguishers have a lever to
    squeeze at the handle or the nozzle. Refer to the nameplate on your
    extinguisher, and know how to activate your unit BEFORE the need
    arises.

-   After the fire is out, step back and watch for possible re-ignition
    and await emergency response personal.

    **ATTACHMENT B**

**BASIC EMERGENCY PROCEDURES**

***[YOUR AGENCY NAME]{.underline}***

### [LIFE-THREATENING EMERGENCIES]{.underline}

The telephone number "9-911" shall be used for any life-threatening
emergencies occurring at the ***[YOUR AGENCY NAME]{.underline}***
Buildings 1 or 2. Be sure to dial the "9" first, since just dialing
"911" will not work. As at your home, this number will activate police,
fire or medical assistance. Be prepared to give the ***[YOUR AGENCY
NAME]{.underline}*** address, building identification your name and
telephone number, and the receptionist/security desk telephone number.
Stay calm, give the information requested, and follow directions
exactly. Telephone the receptionist/security desk to ensure emergency
vehicles/personnel will be properly directed upon their arrival.

# SPILL RESPONSE

The telephone number "9-911" shall be used for spill response. At the
present, the major spill threat on-site is the diesel generator fuel
tank located at the northwest corner of Building 1. The diesel generator
fuel tank is examined by facility management once a week and during any
outside surveys conducted by facility management and security services
personnel. The diesel generator fuel tank is bermed. Radiator and
hydraulic fluid from private vehicles is another source of potential
spills. Any unusual "sheen" on the river shall also be reported. Be
prepared to give your name and address, telephone number, appearance of
spill, and amount of spill.

# CONFERENCES/MEETINGS

All agency staff holding meetings with guests shall, at the start of the
meeting, indicate to all participants the nearest fire exits.
Participants will also be informed of the agency\'s "rally point." The
rally point is located across the street in the Americorps/National
Civilian Corps (NCCC) parking lot. Agency staff members are responsible
for the safe and complete evacuation of their guests.

#### *[YOUR AGENCY NAME]{.underline}*

######## *[Address]{.underline}*

**[EMERGENCY TELEPHONE NUMBERS:]{.underline}**

Police/Fire/Medical/Spill (land-based/water-based) 9-911

Water -- Commissioners of Public Works (xxx) xxx-xxxx

Electrical -- South Carolina Electric and Gas (xxx) xxx-xxxx

Sewage -- North Charleston Sewer District (xxx) xxx-xxxx

[^1]: ^1^ Federal Emergency Management Agency. 1998, January 10. "Fact
    Sheet: Earthquakes." URL: http://www.fema.gov/library/quakef.htm.

[^2]: ^2^ Federal Emergency Management Agency. 1999 May 5. " Fact Sheet:
    Tornadoes." URL: http://www.fema.gov/library/tornadof.htm.

[^3]: ^3^ American Red Cross. 1999. "Talking about Disaster: Guide for
    Standard Messages." Produced by the National Disaster Education
    Coalition, Washington DC. URL:
    http://www.redcross.org/disaster/safety/guide/heat.html.

[^4]: ^4^ National Weather Service. 1992. (July). Flash Floods and
    Floods. . .The Awesome Power! URL:
    http://www.nws.noaa.gov/om/ffbro.htm.

[^5]: ^5^ Ansul Fire Protection. 1991. "Important Use and Warranty
    Information for Ansul Fire Extinguisher Owners." Marinette, WI.