**Minutes of the Physics Division ES&H Committee**

**April 17, 2006**

**Attendees:**

John Emes

Maurice Garcia-Sciveres

Richard Kadel

John Kadyk

Ron Madaras

Nick Palaio

Frank Rosado

Tony Spadafora

Marty White

**Absent:**

Phyllis Pei (Excused)

Cathy Thompson

**SRC Report**

-   March: Annual meeting with Director

    -   Chu very concerned with PIs involvement with safety at LBNL

    -   Safety responsibilities should not be passed down to a second
        party

    -   Some instances may require designating another responsible
        person

    -   Safety starts at the top!

-   MESH Report for Directorate/Operations Division

    -   Reviewed after 2 years, instead of 3

    -   Addressed advertising reportable injuries in TABL; now being
        done

    -   Summary report is available from Richard Kadel

**EH&S Org Update (Physics)**

-   Breakdown of tasks and responsibilities (handout)

-   Some items are still subject to change

-   Group leaders have increased responsibility

-   Important for group leaders to do informal walkthroughs THEMSELVES

-   More direct involvement needed from PIs and Group Leaders

-   Safety Committee is still working on the transition with Kathie
    Hardy now gone

**2006 Vertical Slice Draft (Handout)**

-   Raw data not included

-   Feedback from committee encouraged

-   Employee, Guest, GSRA, Students: Results

    -   31% are aware of a job description

    -   Not all students have a job description -- Discussion

    -   90% work actively with supervisor

    -   17% did not know what ISM is

    -   Most were given a tour of LBNL and are aware of their
        responsibilities

    -   69% don't know what Pub-3000 is

    -   Wide variety of answers about emergency info

    -   62% know the safety coordinator

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-   Group Leaders: Results

    -   60% delegate safety responsibilities to someone else

    -   40% rely on JHQ for safety training requirements

    -   30% address ergo through classes, 60% through evals

    -   80% include safety awareness in employee evaluations

    -   Many people mentioned ergo issues during their interview

    -   There is no paper trail to show that these things are being done

-   Ergo seems to be an issue for both supervisors and employees

[Action Item: Committee will look over draft and provide feedback to
Marty]{.underline}

**Review of EH&S Activity Quarterly Report and Checklists**

-   Some changes have been made to the form since the last meeting

-   Forward any corrections to Ron Madaras (List of labs, etc.)

-   Report provides a paper trail to show that Group Leaders and PIs are
    addressing safety

-   Qtrly vs. Monthly walkthroughs: Qtrly is more formal; require
    database entry into CATS

-   How do we know what to look for? Do we go strictly by what the
    checklists say?

-   Instructions for safety databases are currently being developed

-   Is a Project Notebook necessary? Discussion

**Ergo Training**

-   Physics Division will now go back to Lab standard

-   EHS0060 requirement based on answers in JHQ

**Other Safety Committee Issues**

-   Everyone needs to retake JHQ; online version preferred

-   Let Marty White know if there are any inaccuracies in employee
    profiles

-   All Hands Meeting: May 2 @ 3:30PM, B50-Aud

-   Fire escape in B50: Operable? Ron Madaras to check with Cathy
    Thompson

-   Fire alarms are not located where listed -- Entered into CATS

**Next Meeting: May 15, 11AM-Noon, 50B-4205**