165.1 Purpose

This chapter establishes policy to provide a smoke-free working
environment. This policy applies to all BPA employees, BPA contract
employees, and visitors, within and around BPA-occupied facilities at
all times. At other BPA locations, such as the field, the Ross Complex
and Van Mall, the on-site management officials or teams, should develop
specific procedures using this policy as a guide.

165.2 Definitions

No information in this section.

165.3 Policy

**A. Smoking is permitted only in established designated areas** and
only in accordance with the provisions of Executive Order (EO) Number
13058, Protecting Federal Employees and the Public from Exposure to
Tobacco Smoke in the Federal Workplace. No person shall smoke or carry
any lighted smoking material except in designated smoking areas.

**B. Smokers may request that additional smoking areas be established**.
BPA will endeavor to provide designated smoking areas in accordance with
this policy and Executive Order Number 13058, subject to availability of
funds and within existing geographical and physical constraints. The
rights of a non-smoker to a smoke-free environment shall prevail if a
conflict occurs in policy implementation.

**C. Employees will refrain from smoking when traveling in any BPA-owned
or BPA--leased vehicle**, unless designated by management as a smoking
vehicle.

**D. Smoking vehicles will be designated only when cost-effective to do
so**, as determined by management (i.e., usage by smokers is sufficient
to warrant full-time designation as a smoking vehicle). The rights of
non-smokers shall always prevail, including during travel in vehicles
designated as smoking vehicles.

**E. Vehicles without enclosed cabs are excluded** as long as they are
not being operated inside a facility.

**F. Employees who smoke will be permitted to use their personal
vehicles**, in lieu of a motor-pool vehicle, to travel or otherwise
perform official business when authorized by their supervisors to do so
in accordance with published BPA policy.

**G. Employees who fail to comply with this policy will be treated like
other violators of BPA policy**, in accordance with *BPA Manual Chapter
400/700A*, Employee Relations Program.

**H. BPA will offer assistance to those employees who wish to stop
smoking** and will annually publish BPA's policy regarding reimbursement
for authorized smoking cessation program.

**165.4 RESPONSIBILITIES**

A.  **The Senior Vice President, Employee and Business Resources**, is
    responsible for setting BPA's smoking policy.

B.  **Personnel Services has overall responsibility for**:

    1.  coordinating the evaluation and monitoring of activities
        associated with Executive Order Number 13058, between offices
        that have been delegated responsibilities.

    2.  informing employees of the health risks of exposure to tobacco
        smoke and providing guidance on smoking cessation programs.

C.  **Workplace Services and Transmission Field Services have the
    responsibility for:**

    1.  insuring that any designated smoking areas, in buildings and
        grounds under their jurisdiction, are posted and established in
        a manner that will eliminate exposure of employees and the
        public to secondhand smoke.

    2.  assuring that smoking rooms are:

        a.  enclosed and exhausted directly to the outside away from
            intake ducts and;

        b.  maintained under negative pressure (within respect to
            surrounding spaces) sufficient to contain tobacco smoke
            within the designated areas.

    3.  providing follow-up action if employees are not in compliance
        with smoking regulations.

D.  **Safety Office has the responsibility to:**

    1.  evaluate, as part of the annual safety inspections, whether
        smoking areas are properly designated and conform to policy
        guidelines to provide a safe and health environment for
        employees to work.

    2.  report in writing to the appropriate management official, safety
        non-compliance with smoking regulations. A courtesy copy will be
        sent to the Medical Program Manager in Personnel Services.

E.  **Employees are responsible for refraining from smoking**, except in
    designated smoking areas.

    165.5 ProcedureS

    No information in this section.

    165.6 References

    **A. 41 Code of Federal Regulations, (CFR), Part 101-20**, Smoking
    Regulations;

    **B. Executive Order Number 13058**, Protecting Federal Employees
    and the Public from Exposure to Tobacco Smoke in the Federal
    Workplace;

    **C. BPA Manual Chapter 400/700A**, Employee Relations Program.