+-----------+--------------------------------+-----+------------------+
| **Guide   |                                |     |                  |
| for       |                                |     |                  |
| Review of |                                |     |                  |
| Civil     |                                |     |                  |
| Right     |                                |     |                  |
| s-Related |                                |     |                  |
| Program   |                                |     |                  |
| Requi     |                                |     |                  |
| rements** |                                |     |                  |
|           |                                |     |                  |
| **for     |                                |     |                  |
| Section   |                                |     |                  |
| 504 of    |                                |     |                  |
| the       |                                |     |                  |
| Rehab     |                                |     |                  |
| ilitation |                                |     |                  |
| Act of    |                                |     |                  |
| 1973, as  |                                |     |                  |
| amended** |                                |     |                  |
+-----------+--------------------------------+-----+------------------+
| **Name of |                                |     |                  |
| Program   |                                |     |                  |
| Parti     |                                |     |                  |
| cipant:** |                                |     |                  |
|           |                                |     |                  |
|           |                                |     |                  |
+-----------+--------------------------------+-----+------------------+
| **Staff   |                                |     |                  |
| Con       |                                |     |                  |
| sulted:** |                                |     |                  |
|           |                                |     |                  |
|           |                                |     |                  |
+-----------+--------------------------------+-----+------------------+
| **Name of |                                |     |                  |
| Grant     |                                |     |                  |
| P         |                                |     |                  |
| rogram(s) |                                |     |                  |
| Re        |                                |     |                  |
| viewed:** |                                |     |                  |
|           |                                |     |                  |
|           |                                |     |                  |
+-----------+--------------------------------+-----+------------------+
| **Name(s) |                                | **D |                  |
| of        |                                | ate |                  |
| Revie     |                                | :** |                  |
| wer(s):** |                                |     |                  |
+-----------+--------------------------------+-----+------------------+

**NOTE:** All questions that address requirements contain the citation
for the source of the requirement (statute, regulation, NOFA, or grant
agreement). If the requirement is not met, HUD must make a finding of
noncompliance. All other questions (questions that do not contain the
citation for the requirement) do not address requirements, but are
included to assist the reviewer in understanding the participant\'s
program more fully and/or to identify issues that, if not properly
addressed, could result in deficient performance. Negative conclusions
to these questions may result in a \"concern\" being raised, but not a
\"**finding**.\"

**[Instructions]{.underline}:** This Exhibit is designed to assess the
program participant's compliance with four requirements under Section
504 of the Rehabilitation Act of 1973. (See CPD's annual update to CPD
Notice 00-10, issued December 26, 2000 on "Accessibility Notice: Section
504 of the Rehabilitation Act of 1973 and The Fair Housing Act and their
applicability to housing programs funded by the HOME Investment
Partnerships Program and the Community Development Block Grant
Program.") This review should be conducted in conjunction with reviews
of the CDBG Entitlement, CDBG State, HOME and ESG programs. Areas
included in this Exhibit are:

-   program accessibility for housing and non-housing facilities;

-   communications;

-   records on disability status; and

-   subrecipient monitoring.

These requirements are based on the regulations governing Section 504 of
the Rehabilitation Act of 1973 (24 CFR 8), the Fair Housing Act (24 CFR
100), and the Uniform Federal Accessibility Standards (UFAS) (24 CFR
8.32 and Appendix A to 24 CFR 40). CPD reviewers should note any
apparent obstacles to accessibility.

Regarding compliance with Section 504 communications provisions, 24 CFR
8.6 requires the program participant to take appropriate steps to ensure
effective communication with applicants, beneficiaries, and members of
the public. In effect, this means that, \"to the maximum extent
possible,\" persons with disabilities receive the benefits and services
of the CPD program or activity. Participants are not, however, required
to take actions that can be demonstrated to result in a fundamental
alteration in the nature of a program or activity or in undue financial
and administrative burdens.

With respect to the accessibility of non-housing facilities, 24 CFR 8.21
and 8.32(a) requires the design and construction of all new non-housing
facilities to be readily accessible to, and usable by, persons with
disabilities. The regulations also require alterations to existing
non-housing facilities to make such facilities accessible to, and usable
by, persons with disabilities, unless such alterations result in a
fundamental change to the nature of the program or an undue financial
and administrative burden.

Program accessibility requirements under Section 504, at 24 CFR 8.4 and
8.20, call for the program participant to operate its non-housing
programs or activities in ways that makes them readily accessible to,
and usable by, persons with disabilities, unless it can be demonstrated
that the actions taken to make these programs accessible would
fundamentally change the nature of the program or impose undue financial
or administrative burdens.

Section 504 record keeping requirements (at 24 CFR 8.55) are to be
reviewed by examining applicable records maintained by the program
participant and determining that, not only are such records available,
but that they correspond to information contained in performance and
other reports submitted to HUD, as applicable.

Failure to maintain records is an indication of noncompliance with
regulations governing record keeping. While a lack of documentation may
not imply discrimination, because the program participant's data are a
basis for further investigating compliance with nondiscrimination
requirements, the CPD reviewer is responsible for transmitting this
completed Exhibit (including any supporting documentation) to FHEO upon
completion of the monitoring (see Sections 22-3 and 22-4 of the
introduction to this Chapter).

**[Questions:]{.underline}**

a\. [accessibility PROCEDURES]{.underline}

1\.

+----------------------------------------------------------+-----------+
| For program participants or subrecipients with 15 or     |           |
| more employees, does it have a formal, written grievance |           |
| procedure for resolution of complaints alleging          |           |
| discrimination based on disability? (If yes, obtain copy |           |
| for FHEO review of due process standards.)               |           |
|                                                          |           |
| \[24 CFR 8.53(b)\]                                       |           |
+----------------------------------------------------------+-----------+
| **Describe Basis for Conclusion:**                       |           |
+----------------------------------------------------------+-----------+
|                                                          |           |
+----------------------------------------------------------+-----------+

b\. [accessibility of non-housing facilities]{.underline}

2\.

  ------------------------------------------------------------- ---------
  Does the program participant, and/or its subrecipients, have  
  documentation (e.g., blueprints and construction              
  specifications) that all new non-housing facilities assisted  
  with CPD program funds are being designed and constructed to  
  be readily accessible to, and usable by, persons with         
  disabilities in conformance with accessibility requirements?  

  **Describe Basis for Conclusion:**                            

                                                                
  ------------------------------------------------------------- ---------

3\.

  ---------------------------------------------------------- ------------
  Does a review of the program participant's and/or          
  subrecipient records indicate that, if any alterations     
  have been made to existing non-housing facilities, that    
  such alterations have made these facilities usable by, and 
  accessible to, persons with disabilities?                  

  **Describe Basis for Conclusion:**                         

                                                             
  ---------------------------------------------------------- ------------

c\. [accessibility of housing programs]{.underline}

4\.

+------------------------------------------------------------+---------+
| Does a review of the program participant's and/or          |         |
| subrecipient policies and records indicate that programs   |         |
| or activities are readily accessible to, and usable by,    |         |
| persons with disabilities? (NOTE: A lack of records beyond |         |
| 3 years is not a basis for a finding.)                     |         |
|                                                            |         |
| \[24 CFR 8.4, 24 CFR 8.20, 24 CFR 8.21(c)(2)\]             |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

d\. [COMMUNICATIONS]{.underline}

5\.

+------------------------------------------------------------+---------+
| a\. Has the program participant taken steps to ensure      |         |
| effective communication with applicants, beneficiaries,    |         |
| and members of the public who have hearing, vision, or     |         |
| speech impairments using:                                  |         |
|                                                            |         |
| i\. Qualified sign language and oral interpreters?         |         |
|                                                            |         |
| ii. Readers?                                               |         |
|                                                            |         |
|     iii\. Use of tapes?                                    |         |
|                                                            |         |
|     iv\. Braille materials?                                |         |
|                                                            |         |
|     v\. TTD?                                               |         |
|                                                            |         |
| ```{=html}                                                 |         |
| <!-- -->                                                   |         |
| ```                                                        |         |
| vi. Other (describe below)?                                |         |
|                                                            |         |
|     \[24 CFR 8.6\]                                         |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

  -----------------------------------------------------------------------
  b\. If the answer to "a" above is "no," describe the method(s) used by
  the program participant to facilitate effective communication.

  **Describe Basis for Conclusion:**

       
  -----------------------------------------------------------------------

6\.

+------------------------------------------------------------+---------+
| **\[OS\]** Has the program participant adopted and         |         |
| implemented procedures to ensure that interested persons   |         |
| (including those with impaired vision or hearing) can      |         |
| obtain information concerning the existence and location   |         |
| of accessible services, activities and facilities?         |         |
|                                                            |         |
| \[24 CFR 8.6(b)\]                                          |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

7\.

+------------------------------------------------------------+---------+
| **\[OS\]** Is there documentation to show steps that the   |         |
| program participant has undertaken to attract persons with |         |
| disabilities, such as: making buildings more accessible to |         |
| persons with physical disabilities; home visits to assist  |         |
| applicants for program benefits in filling out             |         |
| applications; supplying sign language interpreters for     |         |
| public meetings on issues relating to the participant's    |         |
| programs?                                                  |         |
|                                                            |         |
| \[24 CFR 8.54(b) and (c)\]                                 |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

E. [RECORD KEEPING]{.underline}

8\.

+------------------------------------------------------------+---------+
| **\[OS\]** Does the program participant maintain data for  |         |
| compliance purposes showing the extent to which persons    |         |
| with disabilities are beneficiaries of the program(s)      |         |
| being reviewed?                                            |         |
|                                                            |         |
| \[24 CFR 8.55 (b) and 24 CFR 8.121\]                       |         |
+------------------------------------------------------------+---------+
| **Describe Basis for Conclusion:**                         |         |
+------------------------------------------------------------+---------+
|                                                            |         |
+------------------------------------------------------------+---------+

9\.

  ---------------------------------------------------------- ------------
  **\[OS\]** Are copies of the Section 504 Self-Evaluation   
  Form and Transition Plan available for review?             

  **Describe Basis for Conclusion:**                         

                                                             
  ---------------------------------------------------------- ------------

10\.

  ---------------------------------------------------------- ------------
  **\[OS\]** Is a copy of the "Reasonable Accommodation      
  Policy" available for review?                              

  **Describe Basis for Conclusion:**                         

                                                             
  ---------------------------------------------------------- ------------

f\. [subrecipient monitoring]{.underline}

11\.

  ------------------------------------------------------------- ---------
  Is there documentation that program participants monitor      
  subrecipients to ensure that Section 504, ADA, and Fair       
  Housing Act requirements affecting persons with disabilities  
  are met?                                                      

  **Describe Basis for Conclusion:**                            

                                                                
  ------------------------------------------------------------- ---------