![](media/image1.jpeg){width="0.9583333333333334in"
height="1.0in"}Information Resources Management

Working Team (IRMWT)

Meeting Minutes

Boise, Idaho

March 16-18, 2004

**Attendees**

  ----- -----------------------------------------------------------------
        **IRMWT Members**:

  X     Shari Shetler, Chair

  X     Alice Forbes, NWCG Liaison

  X     Cam Johnson, USFS Research Member

  X     David Potter, BIA Member

  X     Gladys Crabtree, NPS Member

  X     Andrea Olson, USFWS Member

  X     Mike Funston, USFS Member

  X     Philip Murphy, Western States Rep

  X     Steve Westin, Eastern States Rep

  X     Gary Bowers, BLM

        

        **IRMWT Advisors**:

        Doug Stephen, NPS

        Elyse Turkeltaub, DOI OWFC

  X     Dave Goldemberg, CDF

  X     John Gebhard, BLM

  X     Susan Goodman, GTG

  X     Mike Barrowcliff, USFS

        

        **PMO**:

  X     Al Borup, Application Architect

  X     Allen Deitz, Repository Manager

  X     Barry Mathias, PMO Lead

  X     Judy Crosby, Data Architect

        
  ----- -----------------------------------------------------------------

+----+-----------------------------------------------------------------+
|    | **Project Managers:**                                           |
+----+-----------------------------------------------------------------+
| X  | George Conley, IQCS                                             |
+----+-----------------------------------------------------------------+
|    | Andy Gray, ICBS                                                 |
+----+-----------------------------------------------------------------+
|    | Dan Keller, FPA                                                 |
+----+-----------------------------------------------------------------+
|    | John Noneman, FPA                                               |
+----+-----------------------------------------------------------------+
|    | Jon Skeels, ROSS, I-Suite Stabilization                         |
+----+-----------------------------------------------------------------+
|    |                                                                 |
+----+-----------------------------------------------------------------+
|    | **Business Leads:**                                             |
+----+-----------------------------------------------------------------+
|    | Gardner Ferry, FPA                                              |
+----+-----------------------------------------------------------------+
|    | Mary A Szymoniak, I-Suite Stabilization                         |
+----+-----------------------------------------------------------------+
|    | Kim Christensen, ROSS                                           |
+----+-----------------------------------------------------------------+
|    | Rick Jensen, IQCS                                               |
+----+-----------------------------------------------------------------+
|    | Tory Majors, Fire Code                                          |
+----+-----------------------------------------------------------------+
|    | Dave Milbrat, ICBS                                              |
+----+-----------------------------------------------------------------+
|    |                                                                 |
+----+-----------------------------------------------------------------+
|    | **Other Advisors:**                                             |
+----+-----------------------------------------------------------------+
|    | Dan Stoltz, USDA OCIO                                           |
+----+-----------------------------------------------------------------+
|    | Dan Rivers, BLM SCO                                             |
+----+-----------------------------------------------------------------+
|    |                                                                 |
+----+-----------------------------------------------------------------+
|    | **Guests**:                                                     |
+----+-----------------------------------------------------------------+
| X  | Jim Menhais, FireMAP                                            |
|    |                                                                 |
| X  | Natalie Wiklund, BLM-NIFC Network                               |
|    |                                                                 |
| X  | John King, FS EA                                                |
|    |                                                                 |
| X  | Joe Frost, FS -- GIS/GTG                                        |
|    |                                                                 |
| X  | Janis Reimer, BLM GIS/GTG                                       |
|    |                                                                 |
| X  | Tom Bobbe, USFS,                                                |
|    |                                                                 |
| X  | Paul Bradford, FS Remote Sensing                                |
+----+-----------------------------------------------------------------+

+---+-------------------------------------------------------------------+
|   | ***Day 1 -- March 17***                                           |
+---+-------------------------------------------------------------------+
| * | **NWCG Meeting** - Jim Stires/Alice Forbes                        |
| * |                                                                   |
| 1 |                                                                   |
| * |                                                                   |
| * |                                                                   |
+---+-------------------------------------------------------------------+
|   | > *Discussion:*                                                   |
|   |                                                                   |
|   | A.  **IRMWT Briefing and Overview** -- presented by Shari, Barry, |
|   |     Judy, Allen                                                   |
|   |                                                                   |
|   | > Topics included:                                                |
|   |                                                                   |
|   | -   GAO Report                                                    |
|   |                                                                   |
|   | -   IRM Strategy                                                  |
|   |                                                                   |
|   | -   CPIC                                                          |
|   |                                                                   |
|   | -   Fire Occurrence                                               |
|   |                                                                   |
|   |     -   Agency SME's will meet to develop a scheme to report on   |
|   |         nine elements, with Don Galloway                          |
|   |                                                                   |
|   |     -   Business Requirements study -- 6 months                   |
|   |                                                                   |
|   |         -   SMEs will do business requirements study              |
|   |                                                                   |
|   |     -   Business Leads -- there will be two Business Leads        |
|   |                                                                   |
|   |         -   NASF will appoint a business lead                     |
|   |                                                                   |
|   |         -   Federal agencies will appoint a business lead         |
|   |                                                                   |
|   |     -   Project Manager -- George Conley (this added              |
|   |         responsibility should not adversely affect IQCS           |
|   |         implementation).                                          |
|   |                                                                   |
|   |     -   Agencies will cover travel costs                          |
|   |                                                                   |
|   |     -   Charter will be signed by NWCG Chair                      |
|   |                                                                   |
|   | B.  **Aviation Management Council Membership on IRMWT**           |
|   |                                                                   |
|   |     -   AMC will be a non-voting member.                          |
|   |                                                                   |
|   | C.  **Executive session regarding IRMWT --**                      |
|   |                                                                   |
|   |     -   Membership -- There is concern regarding how the IRMWT    |
|   |         has been working -- unnecessary tension; need better      |
|   |         balance beween business and IRM.                          |
|   |                                                                   |
|   |     -   BLM representatives                                       |
|   |                                                                   |
|   |         -   Gary Bowers -- voting member                          |
|   |                                                                   |
|   |         -   John Gebhard -- advisor                               |
|   |                                                                   |
|   |         -   Shari Shetler -- Chair -- non-voting                  |
|   |                                                                   |
|   |     -   FS representatives                                        |
|   |                                                                   |
|   |         -   Line Officer -- forest supervisor ( 3 invitationsJim  |
|   |             Boyten, Bill Damen, \_\_\_\_)                         |
|   |                                                                   |
|   |         -   Mike Funston - advisor                                |
|   |                                                                   |
|   | D.  **NWCG Liaison to IRMWT**                                     |
|   |                                                                   |
|   |     -   This is Jim Stires' last IRMWT meeting.                   |
|   |                                                                   |
|   |     -   Alice Forbes is the new NWCG liaison.                     |
+---+-------------------------------------------------------------------+
|   | > *Action Items:*                                                 |
|   |                                                                   |
|   | -   None                                                          |
+---+-------------------------------------------------------------------+
| * | **Project Updates**                                               |
| * |                                                                   |
| 2 |                                                                   |
| * |                                                                   |
| * |                                                                   |
+---+-------------------------------------------------------------------+
|   | **ROSS** -- Barry Mathias                                         |
|   |                                                                   |
|   | -   ROSS Core Team meeting                                        |
|   |                                                                   |
|   |     -   Working on improving speed and performance (servers,      |
|   |         Oracle 9i)                                                |
|   |                                                                   |
|   |     -   Testing next release -- 2.1                               |
|   |                                                                   |
|   | -   Conflict in 300 in actual cost being reported. Two reports    |
|   |     with different costs.                                         |
|   |                                                                   |
|   |     -   Managerial (Dept and FS mgmt, not project) decision --    |
|   |         pulled maint & O&M Costs out of 300                       |
|   |                                                                   |
|   | -   Network issues                                                |
|   |                                                                   |
|   |     -   Neal -- need to raise issue of network access to ROSS     |
|   |         users.                                                    |
|   |                                                                   |
|   |     -   Strategy options to ensure CIO offices understand and     |
|   |         respond to issues:                                        |
|   |                                                                   |
|   |         1.  Add network monitoring/performance tools and include  |
|   |             in user trailing how to determine where the problem   |
|   |             is                                                    |
|   |                                                                   |
|   |         2.  Add log file that provides record of network          |
|   |             performance                                           |
|   |                                                                   |
|   |         3.  ROSS menu -- problem escalation process in Help       |
|   |             screen                                                |
|   |                                                                   |
|   |         4.  Send annual letter to organizations providing network |
|   |             service asking if service is up to speed and reminder |
|   |             about importance of ROSS                              |
|   |                                                                   |
|   |         5.  Boiler-plate letters generated by O&M from fire       |
|   |             directors to CIO organizations, sent every time the   |
|   |             network escalation process fails to meet our needs.   |
|   |             Provides auditable record to show where management    |
|   |             has failed to respond.                                |
|   |                                                                   |
|   |     -   We need to make sure that these organizations know what   |
|   |         we need -- a formal request                               |
|   |                                                                   |
|   |     -   Need to identify bandwidth needs, speed and access        |
|   |         requirements                                              |
|   |                                                                   |
|   |     -   DOI Enterprise services network (ESN) will be managed by  |
|   |         commercial vendor.                                        |
|   |                                                                   |
|   |     -   From CDF perspective, bandwidth in ROSS is very           |
|   |         important. We can get directo connectivity from CA to KC  |
|   |         -- what happens from there once it goes out on federal    |
|   |         networks is a big concern.                                |
+---+-------------------------------------------------------------------+
|   | > *Action Items:*                                                 |
|   |                                                                   |
|   | -   Barry -- contact Bobby Swain to interface with ROSS project   |
|   |     team and ESN to define metrics for project bandwidth needs.   |
+---+-------------------------------------------------------------------+
|   | **ICBS**                                                          |
|   |                                                                   |
|   | -   Is funded, moving forward. (FS can only spend ¼ of budget in  |
|   |     a quarter.)                                                   |
|   |                                                                   |
|   | -   Project team met with cache managers -- good meeting.         |
|   |                                                                   |
|   | -   Funding issues:                                               |
|   |                                                                   |
|   |     -   USDA Reporting tool -- Worklenz                           |
|   |                                                                   |
|   |     -   C&A Process                                               |
|   |                                                                   |
|   | > Unplanned costs should be addressed by the project and the      |
|   | > managing partner.                                               |
|   |                                                                   |
|   | -   CPIC - USDA has made decision that ICBS is NOT a major        |
|   |     project.                                                      |
|   |                                                                   |
|   |     -   Interagency project requirement is to meet needs to       |
|   |         implement across all agencies                             |
|   |                                                                   |
|   |     -   If DOI places additional requirements on project, they    |
|   |         should pay for it.                                        |
|   |                                                                   |
|   |     -   *Will be discussed later in the agenda.*                  |
+---+-------------------------------------------------------------------+
|   | > *Action Items:*                                                 |
|   |                                                                   |
|   | -   Present a briefing paper to NWCG at the May meeting. Tim H.   |
|   |     will give it to DOI CIO. FS will forward through their CIO to |
|   |     USDA CIO.                                                     |
+---+-------------------------------------------------------------------+
|   | > **ISUITE -** Barry                                              |
|   | >                                                                 |
|   | > National Logistics Workshop -- Computer Technical Specialist    |
|   | > workgroup met                                                   |
|   | >                                                                 |
|   | > ISuite/IBA are now recognized by this group as a nationally     |
|   | > accepted initiative                                             |
|   | >                                                                 |
|   | > CTS efforts need to be affiliated with NWCG chartered projects  |
|   | >                                                                 |
|   | > CTS and Comm. Specs need standards for incident communications  |
|   | >                                                                 |
|   | > ISuite/IBA should establish standards. Project team has not     |
|   | > accepted this responsibility due to scoping issues. Handoff     |
|   | > should include infrastructure, training needs, etc.             |
|   | >                                                                 |
|   | > ISuite isn't the only user of IT. ISuite's use is limited to    |
|   | > two units. Need input from other groups.                        |
+---+-------------------------------------------------------------------+
|   | > *Bin Item:*                                                     |
|   | >                                                                 |
|   | > Identify group to work on incident standards, CTS               |
+---+-------------------------------------------------------------------+
|   | > **PMO Update**                                                  |
|   | >                                                                 |
|   | > *Barry*                                                         |
|   |                                                                   |
|   | -   Assisted in Landfire charter development                      |
|   |                                                                   |
|   | -   Attended NWCG meeting                                         |
|   |                                                                   |
|   | -   NWFEASG Charter submitted to Phil Street for NFAEB agenda     |
|   |                                                                   |
|   | -   Attended FAMIT meeting                                        |
|   |                                                                   |
|   | -   Attended ROSS Core team meeting                               |
|   |                                                                   |
|   | -   Attended NFP R&D Conference -- how changes in IT processes    |
|   |     (e.g. CPIC) may influence research                            |
|   |                                                                   |
|   | -   Attended SMO Meeting                                          |
|   |                                                                   |
|   | -   Attended National Logistics Workshop                          |
|   |                                                                   |
|   | -   For Tim Hartzel -- provided definition of Business Lead       |
|   |     (Proponent)                                                   |
|   |                                                                   |
|   | *Al*                                                              |
|   |                                                                   |
|   | -   Drafted an EA communication strategy                          |
|   |                                                                   |
|   | -   Made arrangements for DOI EA validation meeting               |
|   |                                                                   |
|   | -   FPA symposium                                                 |
|   |                                                                   |
|   | -   Disasterhelp.gov next week                                    |
|   |                                                                   |
|   | -   EAI -- enterprise application integration                     |
|   |                                                                   |
|   | *Judy*                                                            |
|   |                                                                   |
|   | -   Data standards -- ongoing, copies sent to IRMWT               |
|   |                                                                   |
|   | -   ROSS Catalog validation -- involved DAWG business stewards    |
|   |                                                                   |
|   | -   Glossary -- alignment of new NWCG data standard definitions   |
|   |     with glossary                                                 |
|   |                                                                   |
|   | -   Facilitated participation of Business & IT representatives    |
|   |     for the DOI EA validation session.                            |
|   |                                                                   |
|   | *Allen*                                                           |
|   |                                                                   |
|   | -   NWCG Website -- meeting with WTs                              |
|   |                                                                   |
|   | -   IOS WT Glossary update, format, rules                         |
|   |                                                                   |
|   | -   Records management processes                                  |
+---+-------------------------------------------------------------------+
|   | > *Bin Item*                                                      |
|   | >                                                                 |
|   | > Reassess NWCG Repository needs -- need performance measures to  |
|   | > evaluate success and whether we are doing the right thing.      |
|   | > Agencies have implemented EA respositories. Does PMO still need |
|   | > to establish and manage a repository.                           |
+---+-------------------------------------------------------------------+
|   | > **IQCS**                                                        |
|   |                                                                   |
|   | -   In implementation phase                                       |
|   |                                                                   |
|   |     -   Migrating SACS, FS Redcard Data                           |
|   |                                                                   |
|   |     -   Training                                                  |
|   |                                                                   |
|   | -   Equipment moved to NITC, Kansas City                          |
|   |                                                                   |
|   |     -   Delayed due to Network access -- policy and guidelines    |
|   |         differences between USDA and DOI                          |
|   |                                                                   |
|   |     -   End-user access is good, issues are related to developer  |
|   |         access -- disconnects several times a day                 |
|   |                                                                   |
|   | -   Deliverables in next few months                               |
|   |                                                                   |
|   |     -   C&A                                                       |
|   |                                                                   |
|   |     -   ST&E -- testing and evaluation will be completed          |
|   |                                                                   |
|   |     -   ROSS/IQCS interface -- by end of March. Definition        |
|   |         provided to ROSS. ROSS uses SSN to match ROSS/IQCS        |
|   |         individuals -- Dennis Watkins (BLM-NIFC Records Manager)  |
|   |         will allow a one-time data transfer with SSN; after that  |
|   |         an IQCS Person ID will be used for data exchange. ROSS is |
|   |         ready.                                                    |
|   |                                                                   |
|   | -   Staffing issues --                                            |
|   |                                                                   |
|   |     -   O&M positions- 2 BLM detailed employees were extended for |
|   |         1 year.                                                   |
|   |                                                                   |
|   |     -   George will work with John G. to identify and resolve     |
|   |         long-term O&M needs.                                      |
|   |                                                                   |
|   |     -   DBA position is filled by contractor until end of this    |
|   |         FY. A full-time BLM employee may be used after that time. |
|   |         George will identify skills necessary. Will require 6     |
|   |         months ramp-up                                            |
|   |                                                                   |
|   |     -   Help Desk -- will require 4 weeks of ramp-up time for     |
|   |         level 1 support. 4 months for level 2 support.            |
|   |                                                                   |
|   |     -   System Administration -- will require 6 months ramp-up    |
|   |                                                                   |
|   |     -   Security clearances may require additional time           |
|   |                                                                   |
|   |     -   Contractors are starting to exit. DBA will be vacant for  |
|   |         2 weeks.                                                  |
|   |                                                                   |
|   | -   Budget performance                                            |
|   |                                                                   |
|   |     -   On track                                                  |
|   |                                                                   |
|   |     ```{=html}                                                    |
|   |     <!-- -->                                                      |
|   |     ```                                                           |
|   |     -   Sunset of other systems                                   |
|   |                                                                   |
|   |         -   SACS IQCS -- June 2004 (O&M cost savings but not      |
|   |             total shut-down due to shared applications)           |
|   |                                                                   |
|   |         -   Redcard -- No more users end of June, won't shut down |
|   |             until end of year (\$70,000 per year O&M savings)     |
|   |                                                                   |
|   |     -   Non-Federal Qualifications                                |
|   |                                                                   |
|   |         -   Some states that are currently on FS Redcard System   |
|   |             will transition to State IQS                          |
|   |                                                                   |
|   |         -   Non-federal organizations -- need agreements between  |
|   |             NWCG and external organizations, due to privacy data. |
|   |             Should not accept non-federal organizations.          |
|   |                                                                   |
|   |         -   NASF will wait until after implementation to consider |
|   |             migration. Agreements between states and NWCG will    |
|   |             need to be made.                                      |
+---+-------------------------------------------------------------------+

+---+-------------------------------------------------------------------+
|   | > **FPA**                                                         |
|   |                                                                   |
|   | -   Mike Barrowcliff, John Noneman, and John Gebhard are engaged  |
|   |     in preliminary discussions on O&M requirements.               |
|   |                                                                   |
|   | -   FPA wants infrastructure hosting decision by the end of this  |
|   |     month.                                                        |
+---+-------------------------------------------------------------------+
| * | **NWCG Website** - Allen Deitz                                    |
| * |                                                                   |
| 3 |                                                                   |
| * |                                                                   |
| * |                                                                   |
+---+-------------------------------------------------------------------+
|   | -   Current links to projects from IRMWT/PMO page -- IQCS, ROSS,  |
|   |     ISuite, FPA                                                   |
|   |                                                                   |
|   | -   New request to link to LandFire                               |
|   |                                                                   |
|   | -   What projects should we be linking to? Who decides? And when? |
|   |                                                                   |
|   | > *Discussion:*                                                   |
|   |                                                                   |
|   | -   NWCG system inventory provides information for NWCG and       |
|   |     non-NWCG systems                                              |
|   |                                                                   |
|   | -   Need to protect what goes under the NWCG logo                 |
|   |                                                                   |
|   | -   LandFire is not NWCG or NFAEB, but charter indicates it will  |
|   |     adhere to NWCG standards -- link should appear.               |
|   |                                                                   |
|   | ```{=html}                                                        |
|   | <!-- -->                                                          |
|   | ```                                                               |
|   | -   Criteria:                                                     |
|   |                                                                   |
|   |     -   Charter signed by NWCG, NFAEB                             |
|   |                                                                   |
|   |     -   Or Approved by IRMWT                                      |
+---+-------------------------------------------------------------------+
|   | > *Action Items:*                                                 |
|   |                                                                   |
|   | -   Review NWCG Project/System Web links at each meeting          |
+---+-------------------------------------------------------------------+
| * | **AWIPS Charter** - Heath Hockenberry                             |
| * |                                                                   |
| 4 |                                                                   |
| * |                                                                   |
| * |                                                                   |
+---+-------------------------------------------------------------------+
|   | > *Overview:*                                                     |
|   |                                                                   |
|   | -   AWIPS -- Program/system to display weather data used by NWS   |
|   |     for warnings and forecasts                                    |
|   |                                                                   |
|   | -   Provides real-time grid data used by multiple systems         |
|   |                                                                   |
|   | -   FX-Net -- provides access to AWIPS products                   |
|   |                                                                   |
|   | -   NWS AWIPS = four T1 lines; PC-AWIPS = ¼ T1 line               |
|   |                                                                   |
|   | -   PC-AWIPS installed at various GACCs                           |
|   |                                                                   |
|   | > *Discussion:*                                                   |
|   |                                                                   |
|   | -   Charter is good way to start discussion; we may not be ready  |
|   |     for us to make a decision right now. Some statements in       |
|   |     charter need to be validated. There are issues need to be     |
|   |     resolved; and contact with business community need to be      |
|   |     made.                                                         |
|   |                                                                   |
|   | -   Tim Quinn is no longer in FS organization                     |
|   |                                                                   |
|   |     -   Partnership between NWCG and NWS? National Predictive     |
|   |         Services Group is not part of NWCG.                       |
|   |                                                                   |
|   |     -   Perception is that USFS is providing duplicative services |
|   |         as NWS                                                    |
+---+-------------------------------------------------------------------+
|   | > *Action Items:*                                                 |
|   |                                                                   |
|   | -   Submit proposed change to NWCG charter guidelines:            |
|   |                                                                   |
|   |     -   a deliverable for an O&M Hand-off plan, with concurrence  |
|   |         with O&M staff                                            |
|   |                                                                   |
|   |     -   OMB 300 and C&A                                           |
|   |                                                                   |
|   |     -   Data standards                                            |
|   |                                                                   |
|   | -   Send to Barry by March 26. PMO will bring updated guidelines  |
|   |     to next meeting                                               |
|   |                                                                   |
|   | -   Identify issues with AWIPS charter -- send to Shari by March  |
|   |     26.                                                           |
+---+-------------------------------------------------------------------+

+---+-------------------------------------------------------------------+
| * | **LANDFIRE Charter** -- Cam Johnston                              |
| * |                                                                   |
| 5 |                                                                   |
| * |                                                                   |
| * |                                                                   |
+---+-------------------------------------------------------------------+
|   | > *Discussion:*                                                   |
|   |                                                                   |
|   | -   Thanks to Barry for helping with chartering group             |
|   |                                                                   |
|   | -   Will follow NWCG guidelines throughout project                |
|   |                                                                   |
|   | -   WFLC                                                          |
|   |                                                                   |
|   |     -   Reduced charter to executive summary                      |
|   |                                                                   |
|   |     -   Accelerated timeframe with no increase in budget          |
|   |                                                                   |
|   |     -   Gave verbal approval to proceed with shorter timeframe    |
|   |                                                                   |
|   |     -   Conference call with Lynn Scarlett tomorrow to discuss    |
|   |         Friday WFLC meeting                                       |
|   |                                                                   |
|   |         -   To recommend signing charter                          |
|   |                                                                   |
|   |         -   Issue paper to WFLC                                   |
|   |                                                                   |
|   |             -   Includes revised budget with accelerated          |
|   |                 timeframe +\$7m for 05                            |
|   |                                                                   |
|   |             -   Can we collect enough plot data                   |
|   |                                                                   |
|   | -   Executive oversight committee reduced from 12 to 7 people     |
|   |                                                                   |
|   |     -   FS Staff person -- recommendation Chair Geospatial tech   |
|   |         committee                                                 |
|   |                                                                   |
|   | -   Two Business Leads                                            |
|   |                                                                   |
|   |     -   DOI -- based out of WO                                    |
|   |                                                                   |
|   |     -   FS -- western U.S.(?)                                     |
+---+-------------------------------------------------------------------+
|   | > *Action Items:*                                                 |
|   |                                                                   |
|   | -   Get copy of Issue Paper to IRMWT. Memo from IRMWT to identify |
|   |     concerns of IRMWT. IRMWT needs to let WFLC know that charter  |
|   |     changes affect the probable success of the project.           |
+---+-------------------------------------------------------------------+
| * | **LANDSAT White Paper** - **Effects of the Scan Line Corrector on |
| * | LandFire & MRLC**                                                 |
| 6 |                                                                   |
| * | \- Susan Goodman                                                  |
| * |                                                                   |
+---+-------------------------------------------------------------------+
|   | > *Discussion:*                                                   |
|   |                                                                   |
|   | -   USGS meeting last week on status of LandSat 5.                |
|   |                                                                   |
|   | -   There are plans to solve the problems. USGS will give         |
|   |     recommendations to Congress.                                  |
|   |                                                                   |
|   | -   Meeting planned in Denver to give the same presentation to    |
|   |     users                                                         |
|   |                                                                   |
|   | -   Potential problem that the satellite will not be in place to  |
|   |     provide data                                                  |
|   |                                                                   |
|   | -   Existing Landsat 5 will only be in orbit for 2-3 years        |
|   |                                                                   |
|   | -   Udall Remote Sensing Bill -- suggests the Fire should go      |
|   |     under Homeland Security                                       |
+---+-------------------------------------------------------------------+
|   | > *Action Items:*                                                 |
|   |                                                                   |
|   | -   None                                                          |
+---+-------------------------------------------------------------------+

+---+-------------------------------------------------------------------+
| * | **GTG Workgroup Charters** - Susan Goodman                        |
| * |                                                                   |
| 7 |                                                                   |
| * |                                                                   |
| * |                                                                   |
+---+-------------------------------------------------------------------+
|   | > *Discussion:*                                                   |
|   |                                                                   |
|   | -   GSTOP Charter                                                 |
|   |                                                                   |
|   |     -   Charter should go through the business community, IOS     |
|   |         Working Team. Signed by NWCG Chair and Managing Partner.  |
|   |                                                                   |
|   |     -   Susan should be Business Lead                             |
|   |                                                                   |
|   |     -   Stakeholders are:                                         |
|   |                                                                   |
|   |         -   IOS Working Team                                      |
|   |                                                                   |
|   |         -   IRM Working Team                                      |
|   |                                                                   |
|   |         -   Receiving Business Units who take ownership after the |
|   |             fire team leaves                                      |
|   |                                                                   |
|   |     -   Deliverables                                              |
|   |                                                                   |
|   |         -   O&M Roles and Responsibilities                        |
|   |                                                                   |
|   |         -   Change Management Procedures                          |
|   |                                                                   |
|   |     -   This SOP product. as well as other NWCG publications,     |
|   |         will used by the IBA team, in Phase 2 in determining      |
|   |         business requirements.                                    |
|   |                                                                   |
|   |     -   Need funding -- external to NWCG budget. Not an IRMWT     |
|   |         issue. Additional Costs are primarily for travel,         |
|   |         facilitator, and supplies. Each agency pays. NWCG split   |
|   |         should be used for State employes. Or agencies can put it |
|   |         in 05 budget.                                             |
|   |                                                                   |
|   |     -   Need to show affiliation to NARA. National archive        |
|   |         project to standardize fire records.                      |
|   |                                                                   |
|   |     -   FWS may be managing agency                                |
|   |                                                                   |
|   |     -   No CPIC, C&A requirements                                 |
|   |                                                                   |
|   |     -   Executive Committee -- should be made up of Business      |
|   |         representatives                                           |
|   |                                                                   |
|   |     -   GTG would be in technical advisory role                   |
+---+-------------------------------------------------------------------+
|   | > *Action Items:*                                                 |
|   |                                                                   |
|   | -   Send comments on Charter to Susan by 3/26/2004. cc: IRMWT     |
+---+-------------------------------------------------------------------+
| * | **Geospatial Training Advisory Group**                            |
| * |                                                                   |
| 8 | -   Has this gone through the Training WT? Not yet. Gone through  |
| * |     IOSWT? No.                                                    |
| * |                                                                   |
|   | -   This is an interim charter. Susan asked that GTAG be placed   |
|   |     under the GTG for guidance and structure until it can be      |
|   |     placed under TWT. Ultimately, the group should be chartered   |
|   |     under IOSWT, with GTG liaison as technical advisor.           |
|   |                                                                   |
|   | -   TWT will not take any positions that are not an ICS position. |
|   |     GIST is currently under Technical Specialist. Issue paper     |
|   |     recommending GIST as an ICS position is being written.        |
|   |                                                                   |
|   | -   IOSWT is redefining ICS vs. Technical Specialist vs. Support. |
|   |     GIST is a good candidate for Support group. There will be     |
|   |     position descriptions, but TWT will not maintain training for |
|   |     non-ICS positions.                                            |
|   |                                                                   |
|   | -   Placing GTAG under IRMWT/GTG needs to be a management         |
|   |     endorsed strategy (executive session of NWCG) to deal with a  |
|   |     problem.                                                      |
|   |                                                                   |
|   | -   IRMWT was supposed to submit a request to the TWT, hasn't     |
|   |     been done.                                                    |
|   |                                                                   |
|   | -   Every working team sends training through the TWT.            |
|   |                                                                   |
|   | -   Add more information about membership, roles,                 |
|   |     responsibilities                                              |
+---+-------------------------------------------------------------------+
|   | > *Action Items:*                                                 |
|   | >                                                                 |
|   | > Send white paper and charter with cover memo from the IRMWT     |
|   | > Chair and GTG Chair to NWCG                                     |
|   | >                                                                 |
|   | > Send comments on charter to Susan by 3/26/2004. cc: IRMWT       |
|   | >                                                                 |
|   | > Susan will send White Paper to IRMWT by March 31 -- comments to |
|   | > Susan by April 5.                                               |
|   | >                                                                 |
|   | > Send NWCG Agenda decisional item to Alice by April 9.           |
+---+-------------------------------------------------------------------+
| * | **Fire Occurrence** - Barry Mathias                               |
| * |                                                                   |
| 9 |                                                                   |
| * |                                                                   |
| * |                                                                   |
+---+-------------------------------------------------------------------+
|   | > *Discussion:*                                                   |
|   |                                                                   |
|   | -   Adhoc meetings --                                             |
|   |                                                                   |
|   |     -   Business Lead not confirmed (Susan Goodman has            |
|   |         volunteered.)                                             |
|   |                                                                   |
|   |     -   George Conley is Project Manager. Cannot interfere with   |
|   |         IQCS project.                                             |
|   |                                                                   |
|   |     -   Resources will be identified by Executive Board           |
|   |                                                                   |
|   |     -   Steering group made up of business person. Business Lead  |
|   |         will serve as liaison to the steering group.              |
|   |                                                                   |
|   |     -   Six-month Study (beginning when Charter is signed)        |
|   |                                                                   |
|   |         -   End of April -- 2-3 day kick-off                      |
|   |                                                                   |
|   |         -   1-4 weeks -- develop charter, identify deliverables,  |
|   |             project plan to complete the business requirements    |
|   |             study                                                 |
|   |                                                                   |
|   |         -   June -- IRMWT  NWCG sign charter                     |
|   |                                                                   |
|   |     -   NPS will provide funding                                  |
|   |                                                                   |
|   |     -   Business Requirements Analyst -- Michelle Tay             |
|   |                                                                   |
|   |     -   Three criteria for Study Group meetings:                  |
|   |                                                                   |
|   |         -   Sufficient notice to ensure people can attend         |
|   |                                                                   |
|   |         -   Advance documentation so people can do their homework |
|   |                                                                   |
|   |         -   Geographically diverse participation / consider       |
|   |             dispersed meeting locations                           |
+---+-------------------------------------------------------------------+
|   | > *Action Items:*                                                 |
|   |                                                                   |
|   | -   Change NWCG notes that say no additional funding will be      |
|   |     required.                                                     |
|   |                                                                   |
|   | -   Business representatives need to be committed to meet the     |
|   |     timelines.                                                    |
+---+-------------------------------------------------------------------+
| * | **DisasterHelp.gov** - Allen Deitz                                |
| * |                                                                   |
| 1 |                                                                   |
| 0 |                                                                   |
| * |                                                                   |
| * |                                                                   |
+---+-------------------------------------------------------------------+
|   | > *Information Item:*                                             |
|   |                                                                   |
|   | -   Meeting set up for next week in Washington D.C. Allen, Al,    |
|   |     Barry, Greg Gollberg, Barbara LeCuer (sp?), Mike Funston.     |
|   |                                                                   |
|   | -   Mike Funston is only person who submitted questions/issues    |
|   |     regarding Disasterhelp.gov                                    |
+---+-------------------------------------------------------------------+
| * | **CPIC Process** -- Mike Funston                                  |
| * |                                                                   |
| 1 |                                                                   |
| 1 |                                                                   |
| * |                                                                   |
| * |                                                                   |
+---+-------------------------------------------------------------------+
|   | > *Discussion:*                                                   |
|   |                                                                   |
|   | -   This is an NWCG action item. Need to provide a report at the  |
|   |     next NWCG meeting.                                            |
+---+-------------------------------------------------------------------+
|   | > *Action Items:*                                                 |
|   |                                                                   |
|   | -   Mike Funston will go over contractor report with Jon Foster.  |
|   |     Mike & Elyse will be working on it.                           |
+---+-------------------------------------------------------------------+
| * | **Criteria for NWCG Systems -**Mike Funston                       |
| * |                                                                   |
| 1 |                                                                   |
| 2 |                                                                   |
| * |                                                                   |
| * |                                                                   |
+---+-------------------------------------------------------------------+
|   | -   *This agenda item was tabled; no quorum due to DOI Internet   |
|   |     shutdown.*                                                    |
+---+-------------------------------------------------------------------+
|   |                                                                   |
+---+-------------------------------------------------------------------+

+---+-------------------------------------------------------------------+
| * | **Breakout Groups** to work on the following topics -- leads      |
| * | identified:                                                       |
| 1 |                                                                   |
| 3 |                                                                   |
| * |                                                                   |
| * |                                                                   |
+---+-------------------------------------------------------------------+
|   | -   Managing Partner -- David Potter                              |
|   |                                                                   |
|   |     -   Definition                                                |
|   |                                                                   |
|   |     -   Responsibilities                                          |
|   |                                                                   |
|   |     -   Interagency ties                                          |
|   |                                                                   |
|   |     -   How does it relate to IRMWT                               |
+---+-------------------------------------------------------------------+
|   | -   IRMWT Charter - Phil Murphy                                   |
|   |                                                                   |
|   |     -   Membership                                                |
|   |                                                                   |
|   |     -   Project Oversight                                         |
|   |                                                                   |
|   | > *This agenda item was tabled due to DOI Internet shutdown.*     |
+---+-------------------------------------------------------------------+
|   | > *Bin Items:*                                                    |
|   |                                                                   |
|   | -   Compare PMO charter with new IRMWT Charter                    |
+---+-------------------------------------------------------------------+
|   | ***Day 2 -- March 17***                                           |
+---+-------------------------------------------------------------------+
| * | **Implementation of New Data Standards in NWCG Systems** - Judy   |
| * | Crosby                                                            |
| 1 |                                                                   |
| 4 |                                                                   |
| * |                                                                   |
| * |                                                                   |
+---+-------------------------------------------------------------------+
|   | > *Discussion:*                                                   |
|   |                                                                   |
|   | -   Clarified that existing NWCG systems are not expected to      |
|   |     immediately implement new data standards. Standards are       |
|   |     to-be; should be in change strategy for implementation in the |
|   |     future.                                                       |
|   |                                                                   |
|   | -   DAWG should identify criteria for candidate NWCG standards.   |
|   |                                                                   |
|   | -   We adopt already-existing standards for non-fire data         |
|   |     elements (e.g. Date and Country Code).                        |
|   |                                                                   |
|   | -   NWCG projects should do an analysis of their data sets and    |
|   |     start proposing standards.                                    |
|   |                                                                   |
|   | -   We are focusing on interface data of current NWCG             |
|   |     initiatives; developing standards as we go -- business driven |
|   |     based on enterprise view. Projects are focused on their       |
|   |     specific scope; not the enterprise view.                      |
|   |                                                                   |
|   | -   Interface with non-fire systems will need to be considered in |
|   |     WFEA                                                          |
|   |                                                                   |
|   | -   All NWCG projects should publish technical details of it's    |
|   |     data (data dictionaries). These are not standards, but are    |
|   |     available as a reference.                                     |
|   |                                                                   |
|   |     -   Need to make project data dictionaries available upon     |
|   |         completion of implementation phase.                       |
|   |                                                                   |
|   |     -   Need to define data dictionary.                           |
+---+-------------------------------------------------------------------+
|   | > *Action Items:*                                                 |
|   |                                                                   |
|   | -   NWFEASG - Ensure strategy for data standards is included in   |
|   |     EA project.                                                   |
|   |                                                                   |
|   | -   Judy - Establish criteria for candidate data standards.       |
|   |                                                                   |
|   | -   Shari - IRMWT will ask the PMO to collect data documentation  |
|   |     from projects as it exists, and for subsequent releases.      |
+---+-------------------------------------------------------------------+
| * | Concern was raised regarding published standards that don't have  |
| * | sound system of record or that is outside the control of NWCG.    |
| 1 |                                                                   |
| 5 | -   Pocket Cards (Fire Family +)                                  |
| * |                                                                   |
| * | -   Fire Code                                                     |
|   |                                                                   |
|   | -   Unit IDs                                                      |
|   |                                                                   |
|   | -   Should IRMWT look at systems to make sure they are viable?    |
|   |                                                                   |
|   | -   Everything used by the Wildland fire community does not need  |
|   |     to fall under NWCG                                            |
|   |                                                                   |
|   | -   CPIC process ensures that SLAs are in place                   |
+---+-------------------------------------------------------------------+
|   | *Action Items:*                                                   |
|   |                                                                   |
|   | -   Allen & Al -- Obtain copy of SLAs for NWCG repository from    |
|   |     system owners.                                                |
|   |                                                                   |
|   | -   IRMWT will draft letter for NWCG to request WTs to provide    |
|   |     PMO with a list of applications used to support their         |
|   |     business areas.                                               |
+---+-------------------------------------------------------------------+
| * | **Fire Code/Unit ID Interfaces** - Al Borup                       |
| * |                                                                   |
| 1 |                                                                   |
| 6 |                                                                   |
| * |                                                                   |
| * |                                                                   |
+---+-------------------------------------------------------------------+
|   | > *Discussion:*                                                   |
|   |                                                                   |
|   | -   Email messages regarding FireCode/ROSS interface skirt the    |
|   |     established process for interfacing with an NWCG system.      |
|   |     IRMWT approved the process. WT members should be aware of the |
|   |     process and direct their project managers to follow the       |
|   |     process. Guideline is available on the PMO website. Al Borup  |
|   |     will be point-of-contact for process.                         |
|   |                                                                   |
|   | -   This leads to larger issue -- how to deal with interfaces.    |
|   |     Host sites are looking into hardware/software interface. We   |
|   |     need the processes and decision criteria.                     |
|   |                                                                   |
|   | -   It makes sense to address Enterprise Application Interface    |
|   |     (EAI) as a single solution instead of addressing each         |
|   |     interface need individually. It is an enterprise              |
|   |     infrastructure project, not a business project.               |
|   |                                                                   |
|   | -   Should the next NWCG project include EAI in its scope? No \-- |
|   |     there are O&M concerns because the interface demands will be  |
|   |     a continuing need and extend beyond the scope of the project. |
|   |                                                                   |
|   | -   Host sites are looking into EAI solutions. We need to know    |
|   |     what they are doing.                                          |
+---+-------------------------------------------------------------------+
|   | > *Action Items:*                                                 |
|   |                                                                   |
|   | -   Mike Barrowcliff - Do preliminary analysis for a business     |
|   |     case. Look into what host sites are doing. (Al Borup/ Glad    |
|   |     /David P. / Mike B. / John Gebhard). Update at June meeting.  |
|   |                                                                   |
|   | -   Recommendation to ROSS and FireCode to contact Al Borup for   |
|   |     Interface guidance.                                           |
+---+-------------------------------------------------------------------+

+---+-------------------------------------------------------------------+
| * | **SMO Update** - Mike Funston, Barry Mathias, Gary Bowers         |
| * |                                                                   |
| 1 |                                                                   |
| 7 |                                                                   |
| * |                                                                   |
| * |                                                                   |
+---+-------------------------------------------------------------------+
|   | > *Discussion:*                                                   |
|   |                                                                   |
|   | -   Misunderstanding of terms -- System Management Organization   |
|   |     vs. System Management function                                |
|   |                                                                   |
|   | -   Jon Skeels has input from meeting.                            |
|   |                                                                   |
|   | -   FS doesn't think IRMWT recommendations should be oriented     |
|   |     toward organizational and/or personnel management decisions   |
|   |                                                                   |
|   | -   Need to formalize group; need to keep meeting as a task group |
|   |     under IRMWT. Coordination between project managers and SMOs   |
|   |     is needed. PMs and System Managers need incentive to get      |
|   |     together.                                                     |
|   |                                                                   |
|   | -   Need to work on performance standards and hold organizations  |
|   |     accountable to standards and SLAs                             |
|   |                                                                   |
|   | -   Project charters need to direct PMs to make contact with the  |
|   |     appropriate group for system management decisions.            |
|   |                                                                   |
|   | -   System management criteria needs to be defined for NWCG       |
|   |     systems.                                                      |
|   |                                                                   |
|   | -   Need to make sure that system decisions meet the needs of the |
|   |     interagency community; not just fit within the infrastructure |
|   |     of the managing partner                                       |
|   |                                                                   |
|   | -   Managing partner may have control over some decisions, but    |
|   |     some may need to go through NWCG.                             |
|   |                                                                   |
|   | -   Need to resolve managing partner, system owner issues. Need   |
|   |     to define terms, roles, responsibilities                      |
|   |                                                                   |
|   | -   OMB investment management process may dictate how decisions   |
|   |     are made.                                                     |
+---+-------------------------------------------------------------------+
|   | > *Action Items:*                                                 |
|   |                                                                   |
|   | -   Mike B. & John Gebhard will report where they think this      |
|   |     should go. Report at next meeting.                            |
+---+-------------------------------------------------------------------+
| * | **Review Final GAO Recommendations -- Geospatial Technologies**   |
| * |                                                                   |
| 1 |                                                                   |
| 8 |                                                                   |
| * |                                                                   |
| * |                                                                   |
+---+-------------------------------------------------------------------+
|   | > *Discussion:*                                                   |
|   |                                                                   |
|   | -   Need to report progress by May 2004                           |
|   |                                                                   |
|   | -   Initially GIS-related, but includes integration of geospatial |
|   |     technology into the overall wildland fire strategy and        |
|   |     enterprise architecture; needs to be coordinated between all  |
|   |     responsible parties                                           |
+---+-------------------------------------------------------------------+
|   | 1.  **Charter an interagency steering group to provide guidance   |
|   |     for creation and maintenance of a Wildland Fire Enterprise    |
|   |     Architecture** (2b, c)                                        |
|   |                                                                   |
|   | -   *Deliverable*:                                                |
|   |                                                                   |
|   | ```{=html}                                                        |
|   | <!-- -->                                                          |
|   | ```                                                               |
|   | -   NWFEASG Charter                                               |
|   |                                                                   |
|   | ```{=html}                                                        |
|   | <!-- -->                                                          |
|   | ```                                                               |
|   | -   *Action*:                                                     |
|   |                                                                   |
|   | ```{=html}                                                        |
|   | <!-- -->                                                          |
|   | ```                                                               |
|   | -   June 2004 -- Deliver signed charter - Barry Mathias           |
+---+-------------------------------------------------------------------+
|   | 2.  **Charter an interagency Wildland Fire Geospatial Technical   |
|   |     Advisory Group** **consisting of Wildland Fire Geospatial     |
|   |     Coordinators from each wildland fire agency** (1a)            |
|   |                                                                   |
|   | -   *Deliverable 1*:                                              |
|   |                                                                   |
|   | ```{=html}                                                        |
|   | <!-- -->                                                          |
|   | ```                                                               |
|   | -   WFGTAG Charter                                                |
|   |                                                                   |
|   | ```{=html}                                                        |
|   | <!-- -->                                                          |
|   | ```                                                               |
|   | -   *Action*:                                                     |
|   |                                                                   |
|   | ```{=html}                                                        |
|   | <!-- -->                                                          |
|   | ```                                                               |
|   | -   May 7 -- Susan, Joe, Janis will submit draft to IRMWT &       |
|   |     WFEASG. PMO should be involved in development of charter.     |
|   |                                                                   |
|   | -   May 19 -- Comments to Susan                                   |
|   |                                                                   |
|   | -   June 1 - Charter will be submitted to NWCG. (With special     |
|   |     request for consideration outside regular meeting schedule.)  |
|   |                                                                   |
|   | -   June 30 -- NWCG signs charter                                 |
+---+-------------------------------------------------------------------+
|   | -   *Deliverable 2*:                                              |
|   |                                                                   |
|   | ```{=html}                                                        |
|   | <!-- -->                                                          |
|   | ```                                                               |
|   | -   Designation of Agency WF Geospatial Coordinator (member of    |
|   |     WFGTAG)                                                       |
|   |                                                                   |
|   | ```{=html}                                                        |
|   | <!-- -->                                                          |
|   | ```                                                               |
|   | -   *Action*:                                                     |
|   |                                                                   |
|   | ```{=html}                                                        |
|   | <!-- -->                                                          |
|   | ```                                                               |
|   | -   May 7 -- Susan will send roles/responsibilities for Wildland  |
|   |     Fire Geospatial Coordinator (WFGC). IRMWT should send         |
|   |     comments to Susan.                                            |
|   |                                                                   |
|   | -   May 15 - Shari will write a letter to IRMWT members asking    |
|   |     them to facilitate designation of a national agency WFGC.     |
|   |                                                                   |
|   | -   June 30 -- WFGC membership confirmed.                         |
+---+-------------------------------------------------------------------+
|   | 3.  **Charter a project to establish the interagency wildland     |
|   |     fire enterprise architecture with the following components**: |
|   |     (2b).                                                         |
|   |                                                                   |
|   | > The two teams will work in parallel, but in concert:            |
|   |                                                                   |
|   |   ------------------------- ------------------------------------  |
|   |   Team 1 (EASG Domain)      Team 2 (IRMWT Domain)                 |
|   |                                                                   |
|   |   Establish the interagency Interagency Wildland Fire IRM         |
|   |   wildland fire As-Is       Strategy -- vision, mission, and      |
|   |   Architecture. Includes    high-level strategic initiatives.     |
|   |   wildland fire geospatial. Includes wildland fire geospatial.    |
|   |                                                                   |
|   |   Establish the interagency Interagency Wildland Fire IRM         |
|   |   wildland fire To-Be       Strategic Plan. Includes wildland     |
|   |   Architecture. Includes    fire geospatial.                      |
|   |   wildland fire geospatial.                                       |
|   |   ------------------------- ------------------------------------  |
|   |                                                                   |
|   | -   *Action*:                                                     |
|   |                                                                   |
|   |     -   March 25 -- Agenda item for NWFEASG meeting. Discuss      |
|   |         Strategies & Strategic Plans. Provide results of          |
|   |         discussion to IRMWT chair.                                |
|   |                                                                   |
|   |     -   June 2004 - Chairs of NWFEASG & IRMWT will draft project  |
|   |         charter                                                   |
+---+-------------------------------------------------------------------+
|   | 4.  **Charter, plan, and execute projects to develop, design and  |
|   |     implement the actions identified in the overarching           |
|   |     interagency IRM strategic plan which incorporates the         |
|   |     geospatial strategic plan**. (1b, 2a,b,d)                     |
|   |                                                                   |
|   | -   *Deliverable*:                                                |
|   |                                                                   |
|   |     -   Project Charters                                          |
|   |                                                                   |
|   | -   *Action*:                                                     |
|   |                                                                   |
|   |     -   June 2004 - IRMWT -- Document the structure that provides |
|   |         continued oversight for projects. Mike Funston will       |
|   |         provide document to Shari by May 15.                      |
+---+-------------------------------------------------------------------+
|   | 5.  **Ensure all above are incorporated into agency IRM including |
|   |     agency enterprise architecture** (1c)                         |
|   |                                                                   |
|   | -   *Deliverable*:                                                |
|   |                                                                   |
|   |     -   WFGTAG ensures alignment of GIS with agencies geospatial  |
|   |                                                                   |
|   | -   *Action*:                                                     |
|   |                                                                   |
|   |     -   \<Date\> - NWFEASG will develop procedures, roles, and    |
|   |         responsibilities to ensure coordination between the WFEA  |
|   |         and department/agency architectures in the EA management  |
|   |         plan. EA Configuration Management Plan.                   |
+---+-------------------------------------------------------------------+
|   | 6.  **Ensure EA incorporates E-Gov act requirements and FGDC      |
|   |     standards for geographic data** (2e)                          |
|   |                                                                   |
|   | -   *Deliverable*:                                                |
|   |                                                                   |
|   |     -   300b require relationship to any E-Gov initiatives        |
|   |                                                                   |
|   |     -   EA will include E-Gov in knowledge discover in charter    |
|   |                                                                   |
|   |     -   Data standards will comply with FGDC standards            |
|   |                                                                   |
|   |     1.  *Action*:                                                 |
|   |                                                                   |
|   |         -   Include language in charter to develop the EA (3.     |
|   |             above)                                                |
+---+-------------------------------------------------------------------+
|   | 7.  **Identify the roles, responsibilities, and relationships     |
|   |     between the NWFEA and the various wildland fire and IRM       |
|   |     organizations including the Office of Wildland Fire           |
|   |     Coordination, NFP, NWG, Agency Fire Programs, and the         |
|   |     Departmental and Agency CIOs**                                |
|   |                                                                   |
|   | -   *Deliverable*:                                                |
|   |                                                                   |
|   |     -   An item within the IRM Strategic Plan (3. above)          |
|   |                                                                   |
|   | -   *Action:*                                                     |
|   |                                                                   |
|   |     -   June 2004 Meeting- IRMWT - identify roles/relationships   |
|   |         from IRMWT perspective.                                   |
|   |                                                                   |
|   |     -   Barry - Invite EASG to work together at June 2004 IRMWT   |
|   |         meeting in Boise                                          |
|   |                                                                   |
|   |     ```{=html}                                                    |
|   |     <!-- -->                                                      |
|   |     ```                                                           |
|   |     -   \<Date\> - NWFEASG - identify roles/relationships from WF |
|   |         enterprise perspective                                    |
+---+-------------------------------------------------------------------+
|   | ***Day 3 -- March 18***                                           |
+---+-------------------------------------------------------------------+
| * | **NWFEASG Charter** -- Barry Mathias                              |
| * |                                                                   |
| 2 |                                                                   |
| 0 |                                                                   |
| * |                                                                   |
| * |                                                                   |
+---+-------------------------------------------------------------------+
|   | > *Discussion:*                                                   |
|   |                                                                   |
|   | -   Presented charter to NFAEB                                    |
|   |                                                                   |
|   | -   Recommendations on how to present charter to WFLC:            |
|   |                                                                   |
|   |     -   Make NWCG the action agent                                |
|   |                                                                   |
|   |     -   Still chartered under WFLC, but responsible under NWCG    |
|   |                                                                   |
|   |     -   Send to Sue Vap for distribution to EB                    |
|   |                                                                   |
|   |     -   Sue will send briefing paper format for WFLC agenda       |
|   |                                                                   |
|   |     -   Barry will send to Sue                                    |
|   |                                                                   |
|   |     -   Sue will give to Alice  Corbin  WFLC                    |
+---+-------------------------------------------------------------------+
|   | > *Action Items:*                                                 |
|   |                                                                   |
|   | -   Barry - Submit WFLC Briefing Paper to Sue Vap to get NWFEASG  |
|   |     Charter on the next WFLC meeting agenda.                      |
+---+-------------------------------------------------------------------+
| * | **Next Meeting**                                                  |
| * |                                                                   |
| 2 |                                                                   |
| 1 |                                                                   |
| * |                                                                   |
| * |                                                                   |
+---+-------------------------------------------------------------------+
|   | -   Criteria for NWCG Systems                                     |
|   |                                                                   |
|   | -   Managing Partner -- send handouts for review before meeting   |
|   |                                                                   |
|   | -   IRMWT Charter -- send handouts for review before meeting      |
|   |                                                                   |
|   | -   PMO Charter -- Mike will send his proposed edits              |
|   |                                                                   |
|   | -   CPIC Update -- Mike F.                                        |
|   |                                                                   |
|   | -   Post-deployment Review Document -- Mike Funston               |
|   |                                                                   |
|   | -   Communication Protocol for Projects, Business Leads, IRMWT,   |
|   |     PMO                                                           |
|   |                                                                   |
|   |     -   Immediate need                                            |
|   |                                                                   |
|   | -   Identify group to work on incident standards, CTSP position   |
|   |                                                                   |
|   |     -   Any IRM standards the CTSP teaches needs to be cataloged  |
|   |         and approved through the normal process.                  |
|   |                                                                   |
|   |     -   IOS WT should send it to IRMWT for concurrence.           |
|   |                                                                   |
|   |     -   Talk to Barry                                             |
|   |                                                                   |
|   | -   IRMWT Relationships (distribute context diagram prior to      |
|   |     meeting)                                                      |
+---+-------------------------------------------------------------------+
| * | **DOI EA Review & Validation**                                    |
| * |                                                                   |
| 2 |                                                                   |
| 2 |                                                                   |
| * |                                                                   |
| * |                                                                   |
+---+-------------------------------------------------------------------+
|   | > *Discussion:*                                                   |
|   |                                                                   |
|   | -   Short notice has limited the involvement by the wildland fire |
|   |     community.                                                    |
|   |                                                                   |
|   | -   This is a DOI effort; they have an ambitious timeframe to     |
|   |     produce a blueprint. PMO serves as the point-of-contact for   |
|   |     the Interior Business Architecture (IBAT) to assist DOI in    |
|   |     their EA initiataives. PMO has a similar role with the FS EA  |
|   |     staff.                                                        |
|   |                                                                   |
|   | -   Need to define the relationship between IRMWT and NWFEASG.    |
|   |     This should be covered when IRMWT completes the               |
|   |     roles/responsibilities exercise.                              |
+---+-------------------------------------------------------------------+
|   | > *Action Items:*                                                 |
|   |                                                                   |
|   | -   None                                                          |
+---+-------------------------------------------------------------------+
| * | **Follow-up to San Diego meeting:**                               |
| * |                                                                   |
| 2 | -   Edits to minutes                                              |
| 3 |                                                                   |
| * |     -   Add Dave Milbrat to information members for IQCS          |
| * |                                                                   |
|   |     -   SMO Organization. Did directors ask for presentation on   |
|   |         SMO? Yes, Rick Jensen's IQCS presentation to Management   |
|   |         regarding systems management. Interior fire directors     |
|   |         asked Barry to give presentation. Business Leads and      |
|   |         Project managers should not go to fire directors for      |
|   |         decisions on IRM issues. The IRMWT should be doing it. It |
|   |         is a protocol issue that needs to be addressed.           |
|   |                                                                   |
|   | *Action:*                                                         |
|   |                                                                   |
|   | -   By March 31 - Mike Funston will send edits to notes to Shari  |
+---+-------------------------------------------------------------------+
| * | > **Round Robin**                                                 |
| * | >                                                                 |
| 2 | > Phil --                                                         |
| 4 |                                                                   |
| * | -   I am the IRMWT liaison to ICBS project team -- what are IRMWT |
| * |     expectations? Requested by project team                       |
|   |                                                                   |
|   | -   Attending                                                     |
|   |     \_\_\_\_\_\_\_\_                                              |
|   | \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_meeting |
|   |     next week.                                                    |
|   |                                                                   |
|   | ```{=html}                                                        |
|   | <!-- -->                                                          |
|   | ```                                                               |
|   | -   Steve --                                                      |
|   |                                                                   |
|   |     -   Attending NE Area Fire Supervisors Meeting in June        |
|   |                                                                   |
|   | -   Mike F.                                                       |
|   |                                                                   |
|   |     -   FS CPIC group meeting -- is considering a strategic IRM   |
|   |         plan divides FS domain into 13 groups -- one is Fire      |
|   |         Management Information. Associate each chunk with a chair |
|   |         and steering group, Director of F&A Management. Steering  |
|   |         group is NFAEB. This is controversial. Not coordinated    |
|   |         with USDA.                                                |
|   |                                                                   |
|   |         -   Identifies goals for data & IT investments            |
|   |                                                                   |
|   |         -   Blends into WF CIO Council concept                    |
|   |                                                                   |
|   | -   Susan                                                         |
|   |                                                                   |
|   |     -   GTG meeting next month April 22                           |
|   |                                                                   |
|   |     -   Send suggestions regarding GTG role as tech advisor to    |
|   |         LandFire to Susan.                                        |
|   |                                                                   |
|   |     -   GTAG -- this week's decision by IRMWT is appropriate.     |
|   |                                                                   |
|   | -   Mike B                                                        |
|   |                                                                   |
|   |     -   Fire Weather meeting in April -- looking at requirements, |
|   |         alignment of SLAs                                         |
|   |                                                                   |
|   | -   Cam                                                           |
|   |                                                                   |
|   |     -   Barry was helpful in developing LandFire charter.         |
|   |                                                                   |
|   |     -   Looking forward to GTG meeting                            |
|   |                                                                   |
|   |     -   Will not attend June meeting                              |
|   |                                                                   |
|   | -   Jim                                                           |
|   |                                                                   |
|   |     -   Looking forward to a decision on LandFire                 |
|   |                                                                   |
|   | -   Alice                                                         |
|   |                                                                   |
|   | -   Allen                                                         |
|   |                                                                   |
|   | -   Judy                                                          |
|   |                                                                   |
|   | -   Gary                                                          |
|   |                                                                   |
|   | -   Shari                                                         |
|   |                                                                   |
|   |     -   Thanks to Mike for inviting FS people to participate      |
|   |                                                                   |
|   |     -   Reschedule of October meeting                             |
|   |                                                                   |
|   |         -   Monday, September 27 (1:00) -- Wednesday, September   |
|   |             30 (12:00) in Boise (last week of fiscal year -- need |
|   |             to obligate money ahead of time). Need to end by      |
|   |             Thursday afternoon, so no travel on Oct. 1            |
|   |                                                                   |
|   | **Other comments:**                                               |
|   |                                                                   |
|   | -   Good meeting facility! (Plaza Suite Hotel)                    |
|   |                                                                   |
|   | -   Next meeting is at the Training Building at NIFC.             |
+---+-------------------------------------------------------------------+