**NRC INSPECTION MANUAL** IIPB

MANUAL CHAPTER 1202

SENIOR RESIDENT INSPECTOR SITE TURNOVER

1202‑01 PURPOSE

To provide general guidance for a Senior Resident Inspector (SRI) to
follow during the turnover of a site upon reassignment.

1202-02 OBJECTIVES

This manual chapter (MC) provides general guidelines for the transfer of
responsibilities between the incoming and outgoing SRIs.

1202-03 APPLICABILITY

This Manual Chapter should be initiated approximately 60 days before the
reporting date for the incoming SRI. The Appendices to this MC should be
completed, to the extent possible, no later than 30 days after the new
Senior Resident Inspector assumes the duties and responsibilities of the
site.

1202-04 RESPONSIBILITIES AND AUTHORITIES

04.01 [Outgoing SRI]{.underline}

a.  Review the attached appendices and develop a schedule to adequately
    accomplish the recommended actions. Coordinate this schedule with
    the incoming SRI

b.  Request a listing from Division of Resource Management and
    Administration (DRMA), of property items assigned to the site and
    the SRI.

04.02 [Incoming SRI]{.underline}

a.  Conduct turnover of site responsibilities addressing each action in
    appendices A-C as appropriate.

b.  Complete the example \"Property Account Change Form\" Attachment D
    or similar form for accepting control of property.

c.  Document completion of turnover to the responsible NRC managers,
    including copies of the completed attachments or similar forms.

d.  Assume responsibility as SRI at the new site, after obtaining a
    clear understanding of the status of the inspection program, of all
    open inspection items, other safety issues as discussed in the Plant
    Issues Matrix (PIM), and the status of all assigned staff.

04.03 [Projects Branch Chief]{.underline}

a.  Review and coordinate turnover process.

b.  Verify that the incoming SRI has provided a short biography to the
    Regional Public Affairs Officer within 60 days prior to reporting to
    the site. Assure a press release is prepared announcing the
    assignment of the new SRI to coincide with the SRI\'s reporting
    date. Specifically notify state and local emergency preparedness
    officials of the impending turnover.

04.04 [Public Affairs Officer]{.underline}

a.  Issue press release announcing new SRI assignment to coincide with
    the new SRI's arrival at the site.

END

Appendices:

> A. Site Responsibilities
>
> B. Property Turnover
>
> C. Personnel Matters
>
> D. Property Account Change Form

ATTACHMENT A

SITE RESPONSIBILITIES

I.  Review Site Activities and discuss the following:

    A.  Inspection and Assessment Status

        1.  Review status of current inspection plan and inspection
            procedures. Specifically review the following:

            a.  IR Report 1b "Item List (ROP and non-ROP)

            b.  IR Report 8 "ROP Procedure Completion by Site"

            c.  IR Report 9 "Number of Samples Completed".

        2.  Review current Plant Issues Matrix (PIM) report.

        3.  Review current Site Activity Schedule.

        4.  Review the latest Annual and Mid-Cycle assessment letters
            and discuss status of any greater than green findings and
            cross-cutting issues identified.

        5.  Discuss plant-specific risk insights with Senior Reactor
            Analyst.

    B.  Allegations

        1.  Discuss with Branch Chief all open allegation issues.

        2.  Status of long-standing issues (Department of Labor, Office
            of Investigations, etc.).

    C.  Item Reporting

        1.  Review all open items for the site with special emphasis on
            the age of any unresolved items, violations, licensee event
            reports, etc.

        2.  Obtain and review current PIM printout from Reactor Program
            System (RPS)

    D.  Corrective Actions

> Review any outstanding Confirmatory Action Letters, Orders, or Notices
> of Discretionary Enforcement (NOED).

E.  Site Organization

    1.  Review site organization chart.

    2.  Meet key licensee management.

    3.  Tour the entire facility, as accessible.

    4.  Tour control room, vital equipment lineups, problem annunciators
        and other abnormal or repetitive problem equipment.

    5.  Discuss any plant/equipment problems for which the root causes
        might not have been resolved.

    6.  Meet as many control room Shift Supervisors as possible.

    7.  Exchange licensee-SRI contact information

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II. Emergency Response

    A.  Turnover of NRC pager and / or cellular phone.

    B.  Tour Emergency Operations Facility, Technical Support Center,
        Operations Support Center and backup facilities.

    C.  Discuss licensee emergency procedures for communities and states
        within 10 mile radius.

    D.  Discuss resident response capability - commuting time.

    E.  Review licensee\'s incident response procedures and evacuation
        routes.

    F.  Review any unique requirements such as hurricanes, earthquakes,
        and fire emergencies, i.e. (satellite phone), etc..

    G.  Review procedure for testing system sirens and emergency
        communication systems.

    H.  Discuss notification agreement with licensee for calls to
        SRI/RI.

    I.  Discuss location of hospitals for medical emergency involving
        contaminated personnel.

III. Office Access and Work Hours

     A.  Turnover of office keys and note location of all other keys.

     B.  Review licensee work hours and department makeup and shifts.

     C.  Review resident staff work hours and assignments.

     D.  Review with Branch Chief status of deep back shift and
         inspection utilization.

IV. Office Equipment, Supplies, Mail

    A.  Review filing system with site secretary.

    B.  Review repair contracts for fax, copier, computers, etc..

    C.  Status of supplies, hardhats, etc..

    D.  Review method of sending and receiving local mail and overnight
        express mail.

V.  Local Officials and Public Document Room (PDR)

    A.  Discuss or visit the local PDR.

    B.  Call or meet with meet local officials to introduce the incoming
        SRI.

    C.  Obtain a short biography from the incoming SRI and submit to the
        Regional Public Affairs Officer for press release about 60 days
        prior to reporting to the site.

    D.  Discuss local media interest issues and contacts.

VI. Backup Site Responsibilities

    A.  Review backup site responsibilities.

    B.  Identify any required training and access requirements.

VII. Site Security

     A.  Discuss site security plan and tour security facilities.

     B.  Review safeguards material storage.

     C.  Learn office safe combination.

VIII. Site Access Requirements

      A.  Arrange site badging for incoming SRI.

      B.  Provide updated NRC-4 forms to the Regional Radiation Safety
          Officer (RSO).

      C.  Discuss training and access requirements for contaminated
          areas and vital areas such as the containment and the Central
          Alarm Station (CAS).

END

ATTACHMENT B

PROPERTY TURNOVER

Property transfer will be conducted in accordance with the applicable
Regional Office Instruction \"Property Management System".

Incoming

[SRI Initials]{.underline}

I. Outgoing SRI will obtain a listing from the Region

> Property Custodian one month in advance of the arrival of
>
> the incoming SRI for all property assigned to site or the
>
> SRI that is to remain at the site. \_\_\_\_\_\_\_\_\_\_

II\. Outgoing SRI complete a Property Account Change Form

> (Attachment 4) for all property assigned at the site to be
>
> transferred to new SRI. \_\_\_\_\_\_\_\_\_\_

III\. Incoming SRI will sign Property Account Change Forms and

> accept control of the property and note any problems
>
> on the Property Account Change Forms. \_\_\_\_\_\_\_\_\_\_

IV\. Outgoing SRI will turnover long distance calling

> card if one exists for the site resident office.
>
> Incoming SRI will review FTS 2000 Authorization
>
> Code Cards (as applicable). \_\_\_\_\_\_\_\_\_\_

V. Outgoing SRI will turnover pager(s) and/ or cellular phones

> to incoming SRI and complete Property Account Change form.
> \_\_\_\_\_\_\_\_\_\_

END

ATTACHMENT C

PERSONNEL MATTERS

I.  Appraisals and Individual Development Plans

    A.  Discuss status of personnel appraisals. Provide written
        appraisal input to incoming SRI for all site employees as
        appropriate. Contact Human Resources to determine if summary
        appraisals are to be conducted at turnover.

    B.  Review employee background information (education and
        experience), and IDPs concerning planned training, and
        assignments (special inspections, etc.)

II. Inspection Assignments

    A.  Discuss division of assigned inspector activities.

    B.  Review outstanding issues with residents and office
        assistant(s).

END

ATTACHMENT D

PROPERTY ACCOUNT CHANGE FORM

**(Please Use a Separate Form for Each Item)**

TAG NO.:

ITEM DESCRIPTION:

JUSTIFICATION: (Please check one)

\_\_\_\_\_\_ Reassignment/Detail/Rotation/Promotion

\_\_\_\_\_\_ Exit (Termination/Resignation/Retirement)

\_\_\_\_\_\_ Convenience/Space

\_\_\_\_\_\_ Excess

\_\_\_\_\_\_ Useable (No longer Needed)

\_\_\_\_\_\_ Other
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

TRANSFERRED FROM (Person Assigned)

NAME:

^(Print)^

DIVISION: ROOM NO./LOCATION:

SIGNATURE:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

^(Date)^

PINK COPY OF 119 ATTACHED:  (yes)  (no)

TRANSFERRED TO

NAME:

^(Print)^

SUPERVISOR:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

DIVISION: ROOM NO./LOCATION:

RECEIVED BY: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ DATE
RECEIVED:

^(Signature)^

COMMENTS: