**Procedures for Preparing the Department's FY 2008 Excess Elimination
and Banking Report**

**Background**

Conference Report (Rpt. 108-258) accompanying the FY 2002 Energy and
Water Development Appropriations Act directed the Department to develop
an Excess Elimination Report to be submitted as part of the
Congressional budget request each year.

Based on this requirement DOE has established a bank of dispositioned
real property. The bank consists of all real property (measured in
square feet) that has been disposed of since FY 2002 minus square
footage that has been used to offset new construction or waived to
another site to offset new construction at that site. An exception to
this is Office of Environmental Management (EM) Closure Sites are not
eligible for banking of eliminated square footage.

Waivers approved to date are as follows:

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height="3.9694444444444446in"}

**Report to Congress**

The Report to Congress is no longer required. In last year\'s report the
Department advised Congressional Committees the FY 2008 report would be
its last unless directed otherwise. The basis for requesting relief from
the Report to Congress was the Department had fulfilled the intent of
Congress by establishing a program to offset new construction with
disposition on a one-for-one square footage basis. In addition, the
Department disposed of 7 million more square feet than it has
constructed since FY 2003. Although the Report to Congress is no longer
required the Office of Engineering and Construction Management (OECM)
will maintain the DOE Bank of square footage available to offset new
construction and generate a yearly report on the status of progress
toward eliminating excess and underutilized real property assets.

**Waivers**

Waivers are necessary when a site needing a new construction offset does
not have sufficient square footage banked. In that case a request is
made by the site representative to the prospective \"donor\" Program
Office.\" In its FY 2008 Report the Department advised Congressional
Committees the waiver process (transferring square footage from one site
to another) would be managed at the Program Office level. Procedures for
requesting a waiver are as follows:

1.  Review the DOE Bank and find a site that appears to have excess
    square footage banked. The DOE Bank can be found at:
    <http://fimsinfo.doe.gov/excess_elimination.htm>.

2.  Coordinate with the appropriate Site or Program Office to determine
    if they are willing to agree to transfer some of their square
    footage to the site needing the offset. When agreement is reached
    the \"donor\" Program Office representative will notify Phil Dalby
    of OECM (via) email of the agreement.

3.  OECM will update the bank.

**Updating The Department's Space Bank for FY 2008:**

The following time line will be utilized to develop the FY 2008 OECM
Excess Elimination Report. The report will be provided to Headquarters
Program Offices by OECM.

 

**30 September to 14 November 2008**

Sites archive all real property assets that were disposed of in FY 08.
It is very important that **ALL** assets disposed of in FY 08 are
archived by 14 November. If assets are not archived by 14 November they
will not be included in the December Snapshot and the Department will
not get credit Three Year Rolling Timeline targets on the President\'s
Management Agenda (PMA) scorecard. **Note:** **No assets will be banked
if they are not archived in the Facility Information Management System
(FIMS) database.   **

 

**17 November 2008**

FIMS snapshot is taken of archived real property assets dispositioned
during FY 2008.

 

**10 December 2008**

Program Offices will be sent FY 2002 to FY 2008 Bank information and
asked to verify the data are correct and were generated from the FIMS
archived database. OECM will ask Program Offices to review, provide
comments and concur (via email) with their portion of the Bank no later
than 15 December 2008.

 

**15 December 2008**

Program Office concurrence with FY 2008 Bank is due.

 

**05 January 2009**

Draft Excess Elimination Report distributed to Program Offices.

**14 January 2009**

Program Offices provide concurrence or comments on Draft Excess
Elimination Report.

 

**20 January 2009**

FY 2008 Excess Elimination Report issued to Program Offices and posted
on FIMS and OECM's website.