Contractor Performance system user manual

#### Agency Reviewer

National Institutes of Health

Table of Contents

Introduction

Welcome to the "New" CPS i

Chapter 1

Agency Reviewer 1

### WELCOME TO THE "NEW" CPS

Roles:

-   **Contracting Officer (CO**) -- Initiates new evaluations, works
    with Project Officer/COTR to rate and comment on Contractor\'s
    performance, controls evaluation throughout evaluation process and
    finalizes evaluation.

-   **Contracting Officer Designee (COD**) -- Responsible for filling in
    required information on the evaluation for the CO.

-   **Project Officer/COTR (PO/COTR)** -- Responsible for ratings and
    comments on Contractor\'s performance. Works closely with the CO.

-   **Contractor Representative (CR)** -- Receives electronic
    evaluations and comments on the Government\'s comments.

-   **Alternate Contractor Representative (ACR)** -- Responsible for
    informing the CO if 1) the CR is on extended leave (so CO can extend
    thirty day review deadline) and 2) the CR has left the organization.

-   Agency Reviewer (AR) -- Responsible for deciding on the CO\'s or the
    CR\'s behalf when there is a rebuttal.

-   **System Administrator (SA)** -- Responsible for the oversight of
    the CPS,

-   **Organization Administrator (OA)** -- Responsible for registering
    users within their organization and can run CPS usage statistics.

-   **CPS -- Guest** -- Ability to do a one time search on finalized
    evaluations.

Inside the CPS:

URL for subscribing Government personnel (CO, COD, PO/COTR, AR, SA, OA
and CPS-Guest): [https://cps.nih.gov](https://cps.nih.gov/)

URL for Industry personnel (CR and ACR):
[https://cpscontractor.nih.gov](https://cpscontractor.nih.gov/)

When you are registered to use the CPS, you will receive an email giving
you your Login ID and Password. You have a one-time opportunity to
change your Login ID. You must change your Password. **Please remember
your Login ID and Password**. Should you forget either your Login ID or
Password, notify your Organization Administrator (OA). **The OA is the
only individual that can re-register you and re-set your password**.

When you first log on to the CPS you will be presented with the message
screen.

-   Note -- if you are assigned to more than one role, select your role
    and the message screen will appear.

There is a separate message screen for each role. Messages displayed
pertain solely to the role you are logged in as. **Please take time to
read these messages as this is one of the ways we can communicate
important information to you**.

It is recommended that you use Internet Explorer as your browser to log
on to the CPS. You may use Netscape Communicator/Navigator but may
experience some glitches. These glitches **will not** affect the
evaluation process.

After logging into the CPS you will see the browser\'s menu and tool
bar. Additionally, you will see the CPS\'s blue menu bar and the red
tabs. The blue menu bar contains the same buttons for every role.

Blue menu bar buttons:

-   Home -- takes you back to the message screen.

-   Tutorial -- Currently not available.

-   Help -- Currently not available.

-   CPS Info -- Currently not available.

-   Support E-mail -- you can email the CPS support staff regarding
    problems and errors. Please indicate the exact problem/error and
    give the following information: 1) Contract Number, 2) Task Order
    Number (if applicable) and 3) Report Period Begin/Start date.

-   Log Out -- click on this button when you want to exit CPS. Upon
    clicking this button you will be taken to the CPS Login screen. From
    here you can exit your browser.

Red tabs:

-   Evaluation Status -- to find the status of all \"in-progress\"
    evaluations you have in the CPS. This is where you call up a saved
    evaluation for you to continue working on.

-   Your Profile -- information about you such as email address, name,
    phone, fax number and Login ID. You can also change your password
    from this tab. **Please remember to keep your profile information up
    to date**.

> Agency Reviewer -- Evaluation Status and Your Profile

In addition to the blue menu bar and red tabs you will see to the right
of the blue menu bar what role you are logged in as.

Your organization\'s logo will appear in the upper right-hand corner of
the CPS screen.

When you want to exit the CPS do the following:

We want to make your CPS experience an easy one. We hope that you will
enjoy this \"new\" version and welcome any suggestions (via email) you
may have regarding the system or this manual.

Thank you -- CPS Staff.

When the Contracting Officer assigns an evaluation to you, you will be
sent an email with your Login ID and Password.

Open the CPS -- Open a browser (preferably Internet Explorer)

Type in URL: [https://cps.nih.gov](https://cps.nih.gov/)

Type in your Login ID and Password

Click the \"Login\" button

The \"Change Password\" screen will appear.

Follow the instructions to change your password.

When the \"Change Password\" screen is closed, press the \"Update
Profile\" button to update your profile.

Click the \"Evaluation Status\" tab.

Locate the evaluation.

Click on the green icon located in the first column.

-   Note -- you have \"read only\" access.

Review the evaluation.

-   Note -- you will be at the \"Save/Print\" tab and a hard copy of the
    evaluation appears. If you would like to have a printed copy of the
    evaluation, click on the hypertext \"Display Print Version\" and
    either click on the printer icon on your browser\'s tool bar or
    click \"File\" and then \"Print\" from your browser\'s menu bar

If you do not want to print the evaluation scroll to the top and click
the next tab \"Assign/Submit\".

Click the \"Send Comments Back\" button to send the evaluation back to
the Contracting Officer

Click the \"Log Out\" button on the blue menu bar.

Close your browser.

Notify the Contracting Officer of your decision to rule in favor of the
Contracting Officer or the Contractor Representative.