**Full Count Review System**

> ![](media/image1.png){width="2.332638888888889in" height="1.70625in"}
>
> United States Department of
>
> Commerce
>
> **Bureau Of The Census**

Performance Based Beta Site

Bureau of Census

4700 Silver Hill Road

> Federal Building #2, Room 2513

Suitland, MD 20746

> Audit System Documentation

Version 1.0

**April 30, 2004**

**Document Change History**

  ---------- ---------- ---------------------------- ------------- ----------------
  **Change   **Date**   **Brief Description and      **Version**   **Author**
  Number**              Reason for Change**                        

             04/08/04   Initial document.            1.0           Kalpana
                                                                   Vukkalkar

             04/30/04   Modified                                   Kalpana
                                                                   Vukkalkar

                                                                   

                                                                   

                                                                   
  ---------- ---------- ---------------------------- ------------- ----------------

[Purpose]{.underline}

The Audit Reporting System is designed to record the data
inconsistencies encountered in the Full Count Review System. This
document serves the purpose of providing a walk through on how to use
the Audit system.

1.  **[Procedure for launching the Audit system]{.underline}**

    1.  Enter the following URL in the browser address location to
        launch the Audit form.

> <http://betd6.beta.decennial.census.gov:7778/forms90/f90servlet?config=fcrs>
>
> ![](media/image2.png){width="5.9944444444444445in"
> height="4.495833333333334in"}

2.  Click on "**Forms**" in the Main menu.

3.  Click on "**Audit Reporting System**" to open the form.

4.  Click on **Help** to open the help documentation.

```{=html}
<!-- -->
```
1.  **[Procedure to search the records.]{.underline}**

> ![](media/image3.png){width="5.9944444444444445in"
> height="3.5493055555555557in"}

1.  Click on **Query**. All the fields get cleared.

> ![](media/image4.png){width="5.9944444444444445in"
> height="3.998611111111111in"}

2.  Select a search criteria from the list items or directly enter the
    search criteria.

> ![](media/image5.png){width="5.9944444444444445in"
> height="4.060416666666667in"}

3.  Click on **Query** again. The records that satisfy the search
    condition are displayed.

> ![](media/image6.png){width="5.9944444444444445in" height="4.0in"}
>
> ![](media/image7.png){width="5.9944444444444445in" height="3.875in"}

4.  If more than one record is retrieved, navigate between records by
    clicking on the **First Record**, **Previous Record**, **Next
    Record** and **Last Record** push buttons.

> ![](media/image8.png){width="5.9944444444444445in" height="4.0in"}
>
> ![](media/image9.png){width="5.9944444444444445in" height="3.875in"}

5.  Click on **View** to launch a separate window that lists files that
    are uploaded for this Control No. In the View Files screen click on
    the file name to open the file.

> ![](media/image10.png){width="5.986111111111111in" height="2.875in"}

2.6 Click on **History report** to open the Audit History Report in a
separate window . The history report logs the history of the records as
they are modified. The **Change Summary** lists the fields that were
changed in each update.

> ![](media/image11.png){width="6.497222222222222in" height="6.39375in"}

7.  After entering the query if you decide not to perform the query and
    want to exit from the query mode click on **Cancel**. It takes you
    to the first record.

> ![](media/image12.png){width="5.9944444444444445in" height="4.0in"}
>
> ![](media/image13.png){width="5.9944444444444445in" height="3.875in"}
>
> ![](media/image7.png){width="5.9944444444444445in"
> height="3.7506944444444446in"}

##  [Procedure for creating a new record.]{.underline} 

##   {#section .unnumbered}

![](media/image3.png){width="5.9944444444444445in"
height="3.5493055555555557in"}

1.  Click on **Insert Record**

> ![](media/image14.png){width="5.9944444444444445in"
> height="3.5027777777777778in"}

2.  Following fields are auto entered and are non modifiable.

-   Control No

-   Source Person

-   Date Created

3.3 Enter fields

-   Enter the **State code** and **State name** by selecting from the
    LOV or by directly typing into the field and hit the tab key.

## Enter Problem title

-   Enter **Issue site**

## Select Problem type

-   Enter **Division**

-   Select **Analysis stage**

## Select Status Flag

## Select Refer To by clicking on the LOV button.

-   Enter the **Problem Description**

-   Click on the **Method tab** and enter the method for the issue.

## Click on the Corrective Action tab and enter the Corrective action description.

-   Click on the **Reason for change** tab and enter the Reason for
    Change description.

##  {#section-1 .unnumbered}

## Click on Save to save the record.

![](media/image15.png){width="5.9944444444444445in"
height="3.751388888888889in"}

4.  To cancel the insert click on **Cancel.**

```{=html}
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```
2.  **[Procedure to update a Record.]{.underline}**

> ![](media/image16.png){width="5.9944444444444445in"
> height="3.623611111111111in"}s

1.  Search or navigate to the record that you want to update.

2.  Click on the **Update Record** button.

3.  The **Change Logger** and **Date Changed** fields are auto entered
    according to the user performing the update.

> ![](media/image17.png){width="5.9944444444444445in"
> height="3.5416666666666665in"}

4.  The following fields are updateable: Problem title, Issue site,
    Analysis Stage, Problem Type, Division, Problem Description, Method,
    Corrective Action, Reason for Change, Status Flag, Refer To and
    Source files.

5.  Non updateable fields are: Control No, State Code, State Name,
    Source Person, Date Created, Change Logger and Date Changed.

6.  **The History Report is not accessible in insert and update mode. It
    is available in normal mode only.**

7.  **Source files can be uploaded or deleted in update mode only.**

8.  Click **Upload** button to upload any file to the database. Upload
    screen opens in a separate window.

![](media/image18.png){width="6.0in" height="2.6777777777777776in"}

9.  Click **Browse** button to open the client side **Choose File dialog
    box**. Navigate to the folder on the client file system where the
    file is saved, click on the file and click **Open**.

![](media/image19.png){width="5.875694444444444in"
height="2.688888888888889in"}

10. Click Upload button to upload the file.

> ![](media/image20.png){width="5.625in" height="2.5in"}

11. The following screen confirms the name of the uploaded file. Close
    the window and continue.

![](media/image21.png){width="5.625in" height="2.3125in"}

> 4.12 Click the **View** button in the Audit Form main screen to view
> the files that are uploaded. Click on the filename to open the
> specific file. Close the window and continue.

![](media/image22.png){width="5.621527777777778in"
height="2.2381944444444444in"}

> 4.13 To delete uploaded files click on the Source File(s) **Delete**
> button. A cascading window pops up that displays uploaded files and
> the dates. Click on the Delete button to delete the corresponding
> file.

![](media/image23.png){width="5.9944444444444445in"
height="3.9756944444444446in"}

4.14 Confirm the delete.

![](media/image24.png){width="5.9944444444444445in"
height="3.9756944444444446in"}

4.15 If you select Yes the file is deleted and the deleted file does not
show in the View screen.

4.16 Click on **Save** to commit your changes.

![](media/image15.png){width="5.9944444444444445in"
height="3.751388888888889in"}

4.17 Click on **Cancel** to rollback the changes including file uploads
and deletes.

4.18 The Transaction is rolled back in the following cases:

-   When the user closes the form window

-   When the user clicks on the iconic exit button to exit the form.

-   When there is sudden end of session due to closing of the browser
    window or sudden shutdown of the client PC.

**5. [Procedure to delete a record]{.underline}**

5.1 Search or navigate to the record that you want to delete. Click on
the **Delete Record** iconic button in the toolbar.

![](media/image25.png){width="5.9944444444444445in"
height="3.5034722222222223in"}

5.2 Confirm the delete by answering the alert.

![](media/image26.png){width="5.9944444444444445in"
height="3.6729166666666666in"}

5.3 If you click Yes the record is permanently deleted.

5.4 If you click No the record remains, and deletion does not occur.

**6. [Procedure to Print]{.underline}**

6.1 Click on the **Print** button in the toolbar.

![](media/image27.png){width="5.9944444444444445in"
height="3.551388888888889in"}

2.  A Print dialog box appears. Click OK to print the snapshot of the
    form

![](media/image28.png){width="5.9944444444444445in"
height="3.751388888888889in"}

**7. [Procedure to change responsibility:]{.underline}**

7.1 Click on Change responsibility button in the toolbar.

![](media/image29.png){width="5.9944444444444445in"
height="3.623611111111111in"}

7.2 A login screen appears. Login as a different user.

![](media/image30.png){width="5.9944444444444445in" height="3.875in"}

**8. [Procedure to Exit the form.]{.underline}**

8.1 Click on the Exit button in the toolbar.

![](media/image31.png){width="5.9944444444444445in"
height="3.751388888888889in"}

8.2 An alert message appears asking for confirmation before exiting the
form. If you click Yes the form is closed and all uncommitted changes
are rolled back.

![](media/image32.png){width="5.9944444444444445in" height="3.875in"}