+-----------------------------------------------------------------------+
| # VBA IRM Handbook No. 1.02.02.HB2 Temporary Travel                   |
+-----------------------------------------------------------------------+

  -----------------------------------------------------------------------
  This handbook contains the procedures that the proponent organization,
  the Quality Assurance and Management Services Staff (20M1), has
  developed to implement *VBA IRM Policy Directive No. 1.02.02 of VBA
  Manual M20-4, Part I*. You may direct any questions or comments
  concerning these procedures to the proponent organization.

  -----------------------------------------------------------------------

  -----------------------------------------------------------------------
  Delegations of authority decentralize authority from the Director of
  the Office of Information Technology (20M) to the Directors of
  Services, Staffs, Benefits Delivery Centers (BDCs) and Systems
  Development Centers (SDCs). Delegations of authority do not preclude
  20M management officials from carrying out responsibilities
  commensurate with authority inherent in their assigned positions.
  Authority delegated by Federal or VA regulations is not affected by
  this handbook.

  -----------------------------------------------------------------------

+----+---------------------+----+-------------------------------------+
|    | # [WHO (            |    | # [ACTION]{.underline}              |
|    | Actor)]{.underline} |    |                                     |
|    |                     |    | #                                   |
|    | #                   |    |                                     |
+----+---------------------+----+-------------------------------------+
| !  | Director, 20M       |    | a\. Approves travel plans,          |
| [] |                     |    | authorities, vouchers, and          |
| (m |                     |    | conferences involving temporary     |
| ed |                     |    | duty travel, including              |
| ia |                     |    | determinations that the number of   |
| /i |                     |    | attendees is necessary and          |
| ma |                     |    | justified.                          |
| ge |                     |    |                                     |
| 1. |                     |    |                                     |
| wm |                     |    |                                     |
| f) |                     |    |                                     |
+----+---------------------+----+-------------------------------------+
|    |                     |    | b\. Advises the Under Secretary for |
|    |                     |    | Benefits when a conference is not   |
|    |                     |    | sponsored by VA and when VA travel  |
|    |                     |    | costs exceed \$5,000.               |
+----+---------------------+----+-------------------------------------+
|    |                     |    | c\. Approves use of non-contractual |
|    |                     |    | air carriers for travel between     |
|    |                     |    | city-pairs designated in the        |
|    |                     |    | Federal Travel Directory.           |
+----+---------------------+----+-------------------------------------+
|    |                     |    | d\. Approves \"Claim for            |
|    |                     |    | Reimbursements for Expenditures on  |
|    |                     |    | Official Business,\" SF-1164 (for   |
|    |                     |    | example, taxi, privately owned      |
|    |                     |    | conveyance mileage, parking).       |
+----+---------------------+----+-------------------------------------+
|    |                     |    |                                     |
+----+---------------------+----+-------------------------------------+

+----+---------------------+----+-------------------------------------+
|    | # [WHO (            |    | # [ACTION]{.underline}              |
|    | Actor)]{.underline} |    |                                     |
|    |                     |    | #                                   |
|    | #                   |    |                                     |
+----+---------------------+----+-------------------------------------+

### Note: Attendance, as representatives of VA, at national conferences, conventions, etc. that are sponsored by a national service organization requires authorization from the Secretary of Veterans Affairs.

  ----------------------- --------------------- ----- --------------------------------------
  ![](media/image2.wmf)   Directors, 20M              a\. Authorize and approve temporary
                          Services, Staffs,           duty travel under unusual
                          BDCs and SDCs               circumstances on an actual expense
                                                      basis.

                                                      b\. Approve use of non-contractual air
                                                      carriers for travel between city-pairs
                                                      designated in the Federal Travel
                                                      Directory.

                                                      c\. Submit monthly reports to the
                                                      Director, 20M, (through the
                                                      Administrative Officer, 20M11)
                                                      indicating anticipated travel plans
                                                      for the following month (due to
                                                      20M11/20M on the first Monday of each
                                                      month). These reports should include
                                                      the employee\'s name, destination,
                                                      purpose for trip, miscellaneous
                                                      expenses (e.g., rental car), and total
                                                      cost.

                                                      d\. Approve travel authorities and
                                                      vouchers for temporary travel included
                                                      on their approved travel plans.
  ----------------------- --------------------- ----- --------------------------------------

### Note: All Central Office requests must be submitted to 20M11 for budget and policy review prior to approval.

  ----------------------- --------------------- ----- --------------------------------------
  ![](media/image3.wmf)   Directors, BDCs and         a\. Send facsimile copies of travel
                          SDCs                        authorities to the Director, 20M,
                                                      (through the Administrative Officer,
                                                      20M11) for approval when more than one
                                                      20M employee is traveling to the same
                                                      location.

  ----------------------- --------------------- ----- --------------------------------------

+----+---------------------+----+-------------------------------------+
|    | # [WHO (            |    | # [ACTION]{.underline}              |
|    | Actor)]{.underline} |    |                                     |
|    |                     |    | #                                   |
|    | #                   |    |                                     |
+----+---------------------+----+-------------------------------------+
| !  | Directors, BDCs and |    | b\. Approve \"Claim for             |
| [] | SDCs (Continued)    |    | Reimbursements for Expenditures on  |
| (m |                     |    | Official Business,\" SF-1164 (for   |
| ed |                     |    | example, taxi, privately owned      |
| ia |                     |    | conveyance mileage, parking) within |
| /i |                     |    | their authorized budget.            |
| ma |                     |    |                                     |
| ge |                     |    |                                     |
| 3. |                     |    |                                     |
| wm |                     |    |                                     |
| f) |                     |    |                                     |
+----+---------------------+----+-------------------------------------+
|    |                     |    | c\. Approve temporary travel for    |
|    |                     |    | emergency trips within their        |
|    |                     |    | authorized budgets. Note: copies of |
|    |                     |    | the travel authorities must be sent |
|    |                     |    | via facsimile to the Director, 20M  |
|    |                     |    | (through the Administrative         |
|    |                     |    | Officer, 20M11).                    |
+----+---------------------+----+-------------------------------------+
| !  | Administrative      |    | a\. Approves, when directed, travel |
| [] | Officer for 20M     |    | vouchers for temporary travel       |
| (m |                     |    | included on approved travel plans.  |
| ed |                     |    |                                     |
| ia |                     |    |                                     |
| /i |                     |    |                                     |
| ma |                     |    |                                     |
| ge |                     |    |                                     |
| 4. |                     |    |                                     |
| wm |                     |    |                                     |
| f) |                     |    |                                     |
+----+---------------------+----+-------------------------------------+
|    |                     |    | b\. Approves \"Claim for            |
|    |                     |    | Reimbursements for Expenditures on  |
|    |                     |    | Official Business,\" SF-1164 (for   |
|    |                     |    | example, taxi, privately owned      |
|    |                     |    | conveyance mileage, parking).       |
+----+---------------------+----+-------------------------------------+
| !  | All Supervisors     |    | a\. Develop travel plans for        |
| [] |                     |    | employees under their supervision.  |
| (m |                     |    |                                     |
| ed |                     |    |                                     |
| ia |                     |    |                                     |
| /i |                     |    |                                     |
| ma |                     |    |                                     |
| ge |                     |    |                                     |
| 5. |                     |    |                                     |
| wm |                     |    |                                     |
| f) |                     |    |                                     |
+----+---------------------+----+-------------------------------------+
|    |                     |    | b\. Ensure that proper              |
|    |                     |    | justification of expenses is        |
|    |                     |    | included in the reimbursement       |
|    |                     |    | claims.                             |
+----+---------------------+----+-------------------------------------+

![](media/image6.wmf)

This handbook is approved. It replaces *VBA IRM Policy Handbook No.
1.02.02.HB2, Temporary Travel, dated December 16, 1993*. It will be used
to implement *VBA IRM Policy Directive No. 1.02.02 of VBA Manual M20-4,
Part I*. Place it in *Part II of M20-4* behind *Tab 1.0, Management and
Administration*.

> By Direction of the Under Secretary for Benefits
>
> George S. Vaveris, Director
>
> Office of Information Technology