**Minutes of the CCR-FYI Steering Committee Meeting**

**February 28th , 2008 Thursday 11:00AM - 12:00PM**

> In BLUE: Minutes
>
> In BLACK: Agenda.
>
> Attendance:

-   Bethesda: conference room in building 31, room 3A11

    Christian Capitini, Orla Casey, Swati Choksi, Jonathan Jacobs,
    Thomas Paul, Brid Ryan and Krista Zanetti.

-   Frederick: Building 549, Conference Room A:

    Tim Chan, Gonzalo de la Rosa, Jill Ford, Jordan Irvin, Michal
    Legiewicz, Maria Manzoni, Arti Santhanam, Poonam Tewary, Julie
    Torruellas-Garcia, Michaela Wenderler, Edward Wright.

    -   dial-in \# 301-451-6101 phone: 301-846-1659)

-   Gaithersburg ATC: 8717 Grovemont Circle, Rm 142

    -   dial-in \# 301-451-6109 phone: 301-402-0441

**1) Call to order**

Due to connection problems, the meeting started at 11.30 am.

**2) Excused Absences**

Savan R., Selinda O., Kristen J., Paul S., Jennifer S.

**3) Approval of January minutes**

All attendees in Frederick (11) approved the minutes. In Bethesda, 4 did
and the rest abstained. Therefore, the minutes were approved (15 out of
22 members in the SC with vote rights)

**4) FelCom Report (Jennifer Shen):**

> Jennifer didn't attend the FYI meeting
>
> (Here are some exciting FelCom-sponsored events coming up! Mark your
> calendar!
>
> The fifteenth annual Fellows Award for Research Excellence (FARE) 2009
> competition will be accepting abstracts starting March 14 through
> April 14, 2008. Please see FARE website for more information.
> http://felcom.od.nih.gov/subCommittee/fare.aspx
>
> The First NIH Career Symposium for Graduate Students and Fellow is on
> April 9th, 2008 at Natcher.
>
> International Opportunities Expo 2008 is on May 15th, 2008 at
> Natcher.)

5)  **Scientific Committee (Christian, Gonzalo, Poonam, and Krista):**

> As mentioned in the agenda, the General Survey is finished for its
> distribution at the Ocean City Colloquium. Christian Capitini
> summarized what is in the agenda: We are back with the old 2004-05
> survey format with minor changes; it's been simplified (less
> questions). This format is easier to use with the monkey Server tool,
> so it will be faster to analyze.
>
> The idea will be to extend the survey to internet, but from now on,
> there will be only the paper version available at the Colloquium.
>
> (The survey (scientific) sub-committee has just finished the General
> Survey that will be distributed at the Colloquium. Scientific
> committee redesigned the 2008 FYI survey to focus on mentoring and the
> overall training experience. It is about 50-60% shorter than last
> year, but still informative. This year\'s takes the 2004 and 2005 as
> models with minor changes, instead of relying on the 2007\'s. This
> will allow us to make better comparisons with answers from past years.
> The addition of Krista Zanetti to the Survey Committee helped a lot in
> achieving this. But again, the Committee would like to remind the SC
> that we are always in need of help, specially after the Colloquium).

**6) Colloquium:**

(Summary of the agenda read by Tim)

**a) travel**

No comments.

All NIH employees must have a travel order in place to attend the
Retreat.

If you didn't email this information to Deborah King at Palladian
Partners, you'll need to bring this information to the retreat.

**b) Blind Date Dinner**

The number of questions were reduced to 30 instead of 50 as stated in
the Agenda. Tim, Paul and Jordan are in charge of these.

(Paul and Tim have about 50 questions for the blind date dinner.

Some combination of Paul, Jordan, and Jonathan Jacobs will be moderating
this.)

c)  **Pre-colloquium meeting**

Some people suggested delaying the pre-meeting, [wisely]{.underline}
expecting problems during the trip that will make the 12.00 appointment
impossible. Eventually the hour was not changed, as Tim pointed out that
although it was set at 12.00 he didn't expect to have all the members
there on time. As some people had to meet speakers afterwards, the
change in hour was not advisable.

For those that are planning on getting to O.C. early on March 3rd, the
pre-colloquium meeting at the hotel will start at 12 noon. During this
meeting, we will go over procedures, distribute judging packages and
become familiar with the hotel setting. Lunch will not be provided so
plan ahead to pick up some food as you head into O.C. As well,
early-check in into the hotel rooms has been arranged only for SC
members so if you are traveling with non-SC members, they will need to
wait until 2 PM to check in then register.

No late check-out will be allowed for March 5^th^, as there is another
group coming in immediately after us.

**Feb Colloquium Write Up**

We are just days away from the Colloquium... and here are a few numbers:

-   A total number of 370 people are registered to attend (few
    cancellations)

-   There are 35 oral presentation

-   175 posters on display

-   117 CVs uploaded for critiquing

Moderators for keynote speakers and workshops have been in contact with
their speakers and should arrange to meet with them as they arrive at
the hotel as well as before the start of their sessions.

Judges for both the oral and poster sessions have been notified of their
duties and have received the package of abstracts for the oral/poster
presentations in their categories. The actual judging package will be
distributed on site to ensure that no one forgets it at home! The task
of the judges will be to identify the top 4 oral and top 4 poster
presentations for a travel award. If you haven't signed up to judge,
there is always room for more - talk to Tim.

Career Fair -- There are 17 confirmed exhibitors and they include:

> Canadian Embassy, Contact Singapore, Dendreon Corporation, DFG -
> German Research Foundation, Genentech, Invitrogen, Lockheed Martin
> Corporation, National Cancer Institute
>
> NCI Cancer Training Branch, NCI Office of Scientific Planning
> Assessment, NCI Technology Transfer Center, NIH DIS, FELCOM, NPA,
> Pfizer, The Resume Doctor
>
> FDA Office of New Drugs

Both the retreat and scientific survey will be distributed during the
colloquium. As incentive to get all attendees to fill out both surveys,
there will be 4 IPOD Shuffles up for the draw. Numbered tickets will be
given when both surveys are completed and they need to be in attendance
at the lunch on March 5^th^ during the draw. The trinkets for this year
(laser pointers) have arrived and will be distributed based upon return
of the survey as well.

The food menu has been chosen based upon what the SC suggested and
offerings at the hotel while trying to accommodate vegetarian options.
The dinner on the March 3^rd^ will be a blind date dinner, in which
everyone entering into the dining hall will be given a random number
corresponding to the table that they will be sitting at. This is a way
to facilitate meeting other people. There will be some reserved tables
for the SC. There will also be a quiz that will be completed by each
table that asks both science and non-science related questions. Winners
will be given a prize. The other meals will be mentored meals with
various individuals and sign up will occur at the hotel.

The menus offered by the hotel were selected.

**NCI CCR FYI Colloquium 2008 -- Menu Comparison**

+-----------------------+-----------------------+-----------------------+
| **Function**          | **Committee Menu      | **Menus offered by    |
|                       | Selections**          | Hotel**               |
+-----------------------+-----------------------+-----------------------+
| **March 3 Dinner**    | Salad Greens          | Dinner Salad with     |
|                       |                       | Mixed Greens, Pears,  |
|                       | Fruit Salad           | Dried Cranberries,    |
|                       |                       | Toasted Walnuts and   |
|                       | Pineapple Cole Slaw   | Crumbled Blue Cheese  |
|                       |                       | with Balsamic         |
|                       | Green Pepper/Onions   | Vinaigrette           |
|                       |                       |                       |
|                       | Lomi Lomi Salmon      | Roasted Boneless      |
|                       |                       | Breast of Turkey,     |
|                       | Huli Huli Chicken     | Carved to order       |
|                       |                       |                       |
|                       | Broiled Teriyaki      | Maryland Lump Crab    |
|                       | Steaks                | Cakes                 |
|                       |                       |                       |
|                       | Yams                  | Orange Roughy         |
|                       |                       |                       |
|                       | Fried Rice            | Whipped Potatoes      |
|                       |                       |                       |
|                       | Sweet Bread and       | Layered Vegetable     |
|                       | Butter Pineapple      | Casserole             |
|                       | Upside Down Cake      |                       |
|                       |                       | Sautéed Asparagus     |
|                       | Coconut Cream Cake    |                       |
|                       | Banana Cream Pie      | Roasted               |
|                       |                       | Tomatoes-Fresh        |
|                       |                       | Tomatoes cut in half  |
|                       |                       | top with bread crumbs |
|                       |                       | and parmesan cheese   |
|                       |                       |                       |
|                       |                       | Key Lime Cheesecake   |
+-----------------------+-----------------------+-----------------------+
| **March 4 Lunch**     | Pasta Buffet          | Cream of Potato Soup  |
|                       |                       | (made with vegetable  |
|                       | Tortellini and        | stock)                |
|                       | Linguini, prepared    |                       |
|                       | with Alfredo Sauce,   | possibly changed to   |
|                       | Marinara sauce &      | vegetarian chili      |
|                       | Pesto sauce           |                       |
|                       |                       | Vegetarian Vegetable  |
|                       | Garlic bread          | Soup                  |
|                       |                       |                       |
|                       | Grated Parmesan       | Caesar Salad          |
|                       | cheese, Delicious     |                       |
|                       | Assorted Cakes and    | Pasta Salad           |
|                       | Pies                  |                       |
|                       |                       | Vegetarian Wraps      |
|                       |                       |                       |
|                       |                       | Roast Beef and Cheese |
|                       |                       | Wraps                 |
|                       |                       |                       |
|                       |                       | Turkey Club Wraps     |
|                       |                       |                       |
|                       |                       | Potato Chips          |
|                       |                       |                       |
|                       |                       | Fruit Cup             |
+-----------------------+-----------------------+-----------------------+
| **March 4 Dinner**    | Garden Salad          | Garden Salad          |
|                       |                       |                       |
|                       | Chicken Cacciatore    | Chicken Cacciatore    |
|                       |                       |                       |
|                       | Stuffed Shells        | Stuffed Shells with   |
|                       |                       | Cheese Vegetable      |
|                       | Veal Parmesan         | Lasagna               |
|                       |                       |                       |
|                       | Fettuccini Alfredo    | Ratatouille           |
|                       |                       |                       |
|                       | Garlic Bread          | Shrimp Scampi         |
|                       |                       |                       |
|                       | Delicious Assorted    | Garlic Bread          |
|                       | Cakes and Pies        |                       |
|                       |                       | Assorted Mini         |
|                       |                       | Pastries              |
+-----------------------+-----------------------+-----------------------+
| **March 5 Lunch**     | Fajita Buffet         | Fajita Buffet         |
|                       |                       |                       |
|                       | Warm flour tortillas  | Warm flour tortillas  |
|                       |                       |                       |
|                       | Grilled chicken       | Grilled chicken       |
|                       |                       |                       |
|                       | Grilled beef          | Grilled beef          |
|                       |                       |                       |
|                       | Chopped Onions        | Sautéed Peppers &     |
|                       |                       | Onions                |
|                       | Tomato                |                       |
|                       |                       | Tomato                |
|                       | Black olives          |                       |
|                       |                       | Black olives          |
|                       | Sour cream            |                       |
|                       |                       | Sour cream            |
|                       | Guacamole             |                       |
|                       |                       | Guacamole             |
|                       | Shredded lettuce      |                       |
|                       |                       | Shredded lettuce      |
|                       | Cheddar cheese,       |                       |
|                       |                       | Cheddar cheese,       |
|                       | Tortilla chips and    |                       |
|                       | salsa; Delicious      | Red Beans and Rice    |
|                       | Assorted Cakes and    |                       |
|                       | Pies                  | Tortilla chips and    |
|                       |                       | salsa                 |
|                       |                       |                       |
|                       |                       | Assorted Cookies and  |
|                       |                       | Brownies              |
+-----------------------+-----------------------+-----------------------+

There will be a message board available to leave notes for fellows.

Dr. Wiltrout will be arriving on the 4^th^, and will meet with the SC
members at 6.30 pm (after dinner. Eat quickly!)

Jordan will send the phone list of the SC members through e-mail to keep
all of us in touch.

**7) New business and announcements**

**8) Adjournment -** Next Meeting---Thursday March 27^th^, 11:00