Manager: Manage Data Development\
Work Instruction

Purpose

The purpose of the manager role here is to monitor the workflow progress
of the specific data development tasks and their associated QA
activities, and to update the cost and schedule information for these
tasks. Once the task status information has been entered, the user has
the opportunity to enter any leverage information for the specific
tasks.

Prerequisites

-   Obligate Project Funds has been completed, and the data development
    tasks have been assigned to specific organizations/contractors.

-   The cost and schedule information for the data development tasks
    should be updated regularly (at least monthly) by the manager role
    as work progresses.

Navigation

+--------------+-------------------------------------------------------+
| Via Menu     | Home  Workbench  Work Items                         |
| Path         |                                                       |
|              | then                                                  |
|              |                                                       |
|              | Manage Data Development                               |
+--------------+-------------------------------------------------------+

Work Steps

1**.** Click on: ![](media/image1.png){width="0.47638888888888886in"
height="0.22916666666666666in"} to claim the task you want to perform.

2**.** Click on: ![](media/image2.png){width="1.8506944444444444in"
height="0.22916666666666666in"} link to enter the task.

3**.** Click on: ![](media/image3.png){width="1.9479166666666667in"
height="0.22916666666666666in"}arrow to expand and review the baseline
information.

4**.** Click on: ![](media/image4.png){width="3.1909722222222223in"
height="0.22916666666666666in"} arrow to expand and review information
for the QC tasks.

5**.** Click on: ![](media/image5.png){width="3.5527777777777776in"
height="0.22916666666666666in"} arrow to expand and enter information
for the Develop DFIRM Database task.

6**.** Click on and enter **Actual Start Date**.

7**.** Type **07/03/2007**.

8**.** Click on and enter **Actual Cost to Date.**

9**.** Type **25000**.

10**.** Click on and enter **As Of** date.

11**.** Type **07/17/2007**.

12**.** Click on and enter **Percent Complete**.

13**.** Type **44**.

14**.** Click on: ![](media/image6.png){width="1.0444444444444445in"
height="0.25in"} to save this information.

15**.** Click on and enter **Projected Preliminary Date** that the map
is projected to be issued.

> This date is critical! It will be used to determine projected KPI
> information by Congress, FEMA HQ, etc.

**Note**: By clicking **Update Status**, the EV information is updated
in real time to show the impact of the changes made.

16**.** Type **09/30/2007**.

17**.** Click on and enter **Comments**.

You can use this field to enter any comments about this task. These will
be seen in reports such as the Study Progress Sheet (Quarterly Report).
Clicking the (c) above this box will show an archive of comments.

**Note**: The icon buttons can be clicked to find more information about
the metadata (m), DFIRM QA (d) or the workflow history (i).

18**.** Type **Project is in Review.**

19**.** Click on: ![](media/image7.png){width="0.9986111111111111in"
height="0.22916666666666666in"} to capture the information entered thus
far.

20**.** Click on: ![](media/image8.png){width="1.85625in"
height="0.30625in"} link to enter the task and add information about the
Independent QA/QC of the DFIRM.

21**.** Click on: ![](media/image9.png){width="2.0506944444444444in"
height="0.22916666666666666in"} arrow to expand and see project
information.

22**.** Click on: ![](media/image10.png){width="3.1729166666666666in"
height="0.22916666666666666in"} arrow to expand and enter information
about the QA/QC.

23**.** Click on and enter **Actual Start Date of QA/QC.**

24**.** Type **08/01/2007**.

25**.** Click on and enter **Actual Cost to Date.**

26**.** Type **10000**.

27**.** Click on and enter **As Of** date.

28**.** Type **08/06/2007**.

29**.** Click on and enter **Percent Complete**.

30**.** Type **75**.

31**.** Click on and enter any **Comments.**

32**.** Type **QA complete. Awaiting final materials from Denver
Office.**

33**.** Click on and enter **Actual End Date** of the QA task.

34**.** Type **08/06/2007**.

35**.** Click on: ![](media/image11.png){width="1.0194444444444444in"
height="0.20416666666666666in"} to save this information.

36**.** Click on: ![](media/image12.png){width="0.30625in"
height="0.2861111111111111in"}

> You have now scrolled down to the DFIRM database task. Since it has
> been a month since you statused tasks, you need to mark this area as
> complete to advance the workflow.

37**.** Click on and enter **Percent Complete**.

38**.** Type **100**.

39**.** Click on and enter the **Final Cost**.

40**.** Type **50000**.

41**.** Click on and enter **Actual End Date** of the task.

42**.** Type **08/01/2007**.

43**.** Click on: ![](media/image13.png){width="1.0444444444444445in"
height="0.22916666666666666in"}

You have now scrolled down, and are ready to enter Leverage information
for the Data Development portion of your project. .

44**.** No leverage was provided for QA/QC, so click on:
![](media/image14.png){width="0.4583333333333333in"
height="0.2611111111111111in"} radio button.

45**.** Click on: ![](media/image15.png){width="0.55in"
height="0.2861111111111111in"} to enter this information.

However, there was leverage provided by a mapping partner for the DFIRM
database.

46**.** Click on and enter **Quantity** of the leverage (whether dollars
or units).

47**.** Type **10**.

48**.** Click on **Type** and select the type of leverage provided. In
this example, select **Preliminary DFIRM Panels**.

49**.** Click on: ![](media/image16.png){width="2.4520833333333334in"
height="0.22916666666666666in"}

50**.** Click on **Contributed By** and select who the leverage was
contributed by. If you don\'t see the organization you are interested
in, contact your RMC or MIP Help. In this example, select **Colorado
Water Conservation Board (CWCB)**.

51**.** Click on: ![](media/image17.png){width="3.111111111111111in"
height="0.22916666666666666in"}

52**.** Click on **Federal Fiscal Year** and select **2007** from the
dropdown.

53**.** Click on: ![](media/image18.png){width="0.6354166666666666in"
height="0.22916666666666666in"}

54**.** Click on and enter **Comments** about the leverage being
provided.

55**.** Type **CWCB prepared panels 1-10 and delivered to us.**

56**.** Click on: ![](media/image19.png){width="1.41875in"
height="0.2861111111111111in"} to capture the project leverage. Once
complete, you could repeat these steps if multiple organizations have
contributed leverage.

57**.** Click on: ![](media/image20.png){width="0.9965277777777778in"
height="0.275in"} to move onto the Review screen and take one more look
at all of the information entered for data development.

58**.** Click on: ![](media/image21.png){width="0.9854166666666667in"
height="0.2611111111111111in"} to see all information.

59**.** After you have scrolled through the information, and verified
that it is correct click on:
![](media/image22.png){width="1.042361111111111in"
height="0.2611111111111111in"} to complete the task, and advance the
workflow.

**Note**: If any of the information is incorrect, use this back button
to make edits.

60**.** Click on: ![](media/image23.png){width="0.9986111111111111in"
height="0.22916666666666666in"}

> Once clicked, the task will close, and you will no longer be able to
> make edits. Any information that needs to be updated must be
> coordinated through the Region, RMC or MIP Help.

+-----------------------------------------------------------------------+
| Results                                                               |
+-----------------------------------------------------------------------+
| -   By entering in the actual cost, schedule, and percent complete to |
|     date, the SPI (Schedule Performance) and CPI (Cost) are           |
|     calculated and displayed.                                         |
|                                                                       |
| -   Once all Data Development tasks are complete for all areas in the |
|     project, the study is able to move on to preliminary mapping.     |
+-----------------------------------------------------------------------+