CHAPTER 101\--FEDERAL PROPERTY MANAGEMENT REGULATIONS

**CONTENTS OF SUBCHAPTER E\--SUPPLY AND PROCUREMENT**

**PARTS 101-22\--101-24 \[RESERVED\]**

**PART 101-25\--GENERAL**

::: Definition-Term
Sec.
:::

101-25.000 Scope of subchapter.

101-25.001 Scope of part.

**Subpart 101-25.1\--General Policies**

101-25.100 Use of Government personal property and nonpersonal services.

101-25.101 Criteria for determining method of supply.

101-25.101-1 General.

101-25.101-2 Supply through storage and issue.

101-25.101-3 Supply through consolidated purchase for direct delivery to
use points.

101-25.101-4 Supply through indefinite quantity requirement contracts.

101-25.101-5 Supply through local purchase.

101-25.102 Exchange or sale of personal property for replacement
purposes.

101-25.103 Promotional materials, trading stamps, or bonus goods.

101-25.103-1 General.

101-25.103-2 \[Reserved\].

101-25.103-3 Trading stamps or bonus goods received from contractors.

101-25.103-4 Disposition of promotional materials, trading stamps, or
bonus goods.

101-25.104 Acquisition of office furniture and office machines.

101-25.104-1 Redistribution, repair, or rehabilitation.

101-25.105 \[Reserved\].

101-25.106 Servicing of office machines.

101-25.107 Guidelines for requisitioning and proper use of consumable or
low cost items.

101-25.108 Multiyear subscriptions for publications.

101-25.109 Laboratory and research equipment.

101-25.109-1 Identification of idle equipment.

101-25.109-2 Equipment pools.

101-25.110 Tire identification/registration program.

101-25.110-1 \[Reserved\].

101-25.110-2 Tires obtained through Federal Supply Schedules or regional
term contracts.

101-25.110-3 Tires accompanying new motor vehicles.

101-25.110-4 Recordkeeping responsibilities.

101-25.111 Environmental impact policy.

101-25.112 Energy conservation policy.

101-25.113 \[Reserved\].

101-25.114 Supply management surveys and assistance.

**Subpart 101-25.2\--Interagency Purchase Assignments**

101-25.201 General.

101-25.202 Factors to be used to determine assignment of purchase
responsibility.

101-25.203 Centralized purchases by GSA.

101-25.204 Centralized purchases by designated executive agencies under
authority delegated by the Administrator of General Services.

101-25.205 Arrangement for performance of purchasing functions other
than centralized.

101-25.206 Independent purchases by executive agencies.

**Subpart 101-25.3\--Use Standards**

101-25.301 General.

101-25.302 Office furniture, furnishings, and equipment.

101-25.302-1 \[Reserved\].

101-25.302-2 Filing cabinets.

101-25.302-3 \[Reserved\].

101-25.302-4 \[Reserved\].

101-25.302-5 Carpeting.

101-25.302-6 \[Reserved\].

101-25.302-7 Draperies.

**Subpart 101-25.4\--Replacement Standards**

101-25.401 General.

101-25.402 Motor vehicles.

101-25.403 \[Reserved\].

101-25.404 Furniture.

101-25.404-1 Limitation.

101-25.405 Materials handling equipment.

**Subpart 101-25.5\--Purchase or Lease Determinations**

101-25.500 [Cross-reference to the Federal Acquisition Regulation part
7]{.underline}.

**Subparts 101-25.6\--101-25.49 \[Reserved\]**

**PART 101-26\--PROCURMENT SOURCES AND PROGRAM**

101-26.000 Scope of part.

**Subpart 101-26.1\--General**

101-26.100 Scope of subpart.

101-26.100-1 Procurement of lowest cost items.

101-26.100-2 Request for waivers.

101-26.100-3 Warranties.

101-26.101 Utilization of long supply and excess personal property.

101-26.102 Special buying services.

101-26.102-1 General.

101-26.102-2 Utilization by military agencies.

101-26.102-3 Procurement leadtime.

101-26.102-4 Payment to GSA contractors.

101-26.103 Establishing essentiality of requirements.

101-26.103-1 Policy for personal property.

101-26.103-2 Restriction on personal convenience items.

101-26.104 End-of-year submission of requisitions for action by GSA.

101-26.105 Justification to support negotiated procurement by GSA for
other agencies.

101-26.106 Consolidation of requirements.

101-26.107 Priorities for use of supply sources.

**Subpart 101-26.2\--Federal Requisitioning System**

101-26.200 Scope of subpart.

101-26.201 General.

101-26.202 Applicability.

101-26.203 Activity address codes.

101-26.204 \[Reserved\].

101-26.205 \[Reserved\].

101-26.206 GSA assistance.

**Subpart 101-26.3\--Procurement of GSA Stock Items**

101-26.300 Scope of subpart.

101-26.301 Applicability.

101-26.301-1 Similar items.

101-26.301-2 Issue of used, repaired, and rehabilitated items in
serviceable condition.

101-26.302 Standard and optional forms.

101-26.303 Out-of-stock items.

101-26.304 Substitution policy.

101-26.305 Submission of orders to GSA.

101-26.306 Planned requisitioning for GSA stock items.

101-26.307 Processing overages, shortages, and damages.

101-26.308 Obtaining filing cabinets.

101-26.309 Cancellation of orders for GSA stock items.

101-26.310 Ordering errors.

101-26.311 Frustrated shipments.

**Subpart 101-26.4\--Federal Supply Schedules \[Reserved\]**

**Subpart 101-26.5\--GSA Procurement Programs**

101-26.500 Scope and applicability of subpart.

101-26.501 Purchase of new motor vehicles.

101-26.501-1 General.

101-26.501-2 Standardized buying programs.

101-26.501-3 Consolidated purchase program.

101-26.501-4 Submission of orders.

101-26.501-5 Procurement time schedules.

101-26.501-6 Forms used in connection with delivery of vehicles.

101-26.501-7 Sale of vehicles.

101-26.501-8 \[Reserved\].

101-26.501-9 Centralized motor vehicle leasing program.

101-26.502 U.S. Government National Credit Card.

101-26.503 Multiple award schedule purchases made by GSA supply
distribution facilities.

101-26.504 \[Reserved\].

101-26.505 Office and household furniture and furnishings.

101-26.505-1 Description of office and household furniture.

101-26.505-2 Description of office and household furnishings.

101-26.505-3 Requests to procure similar items from sources other than
GSA supply sources.

101-26.505-4 \[Reserved\].

101-26.505-5 \[Reserved\].

101-26.501-6 \[Reserved\].

101-26.505-7 GSA assistance in selection of furniture and furnishings.

101-26.506 Interior planning and design services.

101-26.506-1 Types of service.

101-26.506-2 Limitations.

101-26.506-3 Submission of requests.

101-26.506-4 Acceptance and processing of requests.

101-26.506-5 Reimbursement for services.

101-26.507 Security equipment.

101-26.507-1 Submission of requisitions.

101-26.507-2 Procurement time schedule.

101-26.507-3 Purchase of security equipment from Federal Supply
Schedules.

101-26.507-4 Quantities in excess of the maximum order limitation.

101-26.508 Electronic data processing (EDP) tape and instrumentation
tape (wide and intermediate band).

101-26.508-1 Requisitioning data processing tape available through
Federal Supply Schedule contracts.

101-26.508-2 Requisitioning data processing tape not available from
Federal Supply Schedule contracts.

101-26.508-3 Consolidation of requisitions.

101-26.509 Tabulating machine cards.

101-26.509-1 Requisitioning tabulating machine cards available from
Federal Supply Schedule contracts.

101-26.509-2 Requisitioning tabulating machine cards not available from
Federal Supply Schedule contracts.

101-26.509-3 Consolidation of requisitions.

**Subpart 101-26.6\--Procurement Sources Other Than GSA**

101-26.600 Scope and applicability of subpart.

101-26.601 \[Reserved\].

101-26.602 Fuels and packaged petroleum products obtained from or
through the Defense Logistics Agency.

101-26.602-1 Procurement of lubricating oils, greases, and gear
lubricants.

101-26.602-2 Procurement of packaged petroleum products.

101-26.602-3 Procurement of gasoline, fuel oil (diesel and burner),
kerosene, and solvents.

101-26.602-4 Procurement of coal.

101-26.602-5 Procurement of natural gas from the wellhead and other
supply sources.

101-26.603 Electronic items available from the Defense Logistics Agency.

101-26.605 Items other than petroleum products and electronic items
available from the Defense Logistics Agency.

101-26.606 Supply support available from the inventory control points of
the military departments.

101-26.607 Billings.

101-26.607-1 Payments.

101-26.607-2 Adjustments.

101-26.607-3 Emergency requirements.

**Subpart 101-26.7\--Procurement Sources Other Than GSA and the
Department of Defense**

101-26.700 Scope and applicability of subpart.

101-26.701 Purchase of products and services from the blind and other
severely handicapped persons.

101-26.702 Purchase of products manufactured by the Federal Prison
Industries, Inc.

101-26.703 Marginally punched continuous forms.

101-26.704 Purchase of nonperishable subsistence (NPS) items.

**Subpart 101-26.8\--Discrepancies of Deficiencies in GSA or DOD
Shipments, Material, or Billings**

101-26.800 Scope of subpart.

101-26.801 Applicability.

101-26.802 Exclusions.

101-26.803 Discrepancies or deficiencies in shipments, material, or
billings.

101-26.803-1 Reporting discrepancies or deficiencies.

101-26.803-2 Reporting quality deficiencies.

101-26.803-3 Reporting of discrepancies in transportation, shipments,
material, or billings.

101-26.803-4 Adjustments.

**Subparts 101-26.9\--101-26.48 \[Reserved\]**

**Subpart 101-26.49\--Illustrations of Forms**

101-26.4900 Scope of subpart.

101-26.4901 Standard forms.

101-26.4901-149 Standard Form 149, U.S. Government National Credit Card.

::: Definition-Term
101-26.4902 GSA forms.
:::

101-26.4902-457 GSA Form 457, FSS Publications Mailing List Application.

101-26.4902-1398 GSA Form 1398: Motor vehicle purchase and inspection
label.

101-26.4902-1424 GSA Form 1424, GSA Supplemental Provisions.

101-26.4902-1781 GSA Form 1781, Motor Vehicle Requisition\--Delivery
Order.

101-26.4902-2891 GSA Form 2891, Instructions to Users of Federal Supply
Schedules.

101-26.4904 Other agency forms.

101-26.4904-416 DD Form 416: Purchase Request for Coal, Coke, or
Briquettes.

**PART 101-27\--INVENTORY MANAGEMENT**

101-27.000 Scope of part.

**Subpart 101-27.1\--Stock Replenishment**

101-27.101 General.

101-27.102 Economic order quantity principle.

101-27.102-1 Applicability.

101-27.102-2 Guidelines.

101-27.102-3 Limitations on use.

101-27.103 Acquisition of excess property.

**Subpart 101-27.2\--Management of Shelf-Life Materials**

101-27.201 Scope of subpart.

101-27.202 Applicability.

101-27.203 Program objectives.

101-27.204 Types of shelf-life items.

101-27.205 Shelf-life codes.

101-27.206 Procurement of shelf-life materials.

101-27.206-1 General considerations.

101-27.206-2 Identification and shipping requirements.

101-27.206-3 Packaging.

101-27.207 Control and inspection.

101-27.207-1 Agency controls.

101-27.207-2 Inspection.

101-27.207-3 Marking material to show extended shelf life.

101-27.208 Inventory analyses.

101-27.209 Utilization and distribution of shelf-life items.

101-27.209-1 GSA stock items.

101-27.209-2 Items to be reported as excess.

101-27.209-3 Disposition of unneeded property.

**Subpart 101-27.3\--Maximizing Use of Inventories**

101-27.300 Scope.

101-27.301 \[Reserved\].

101-27.302 Applicability.

101-27.303 Reducing long supply.

101-27.303-1 Cancellation or transfer.

101-27.303-2 Redistribution.

101-27.304 Criteria for economic retention limits.

101-27.304-1 Establishment of economic retention limit.

101-27.304-2 Factors affecting the economic retention limit.

101-27.305 Disposition of long supply.

**Subpart 101-27.4\--Elimination of Items From Inventory**

101-27.400 Scope of subpart.

101-27.401 \[Reserved\].

101-27.402 Applicability.

101-27.403 General.

101-27.404 Review of items.

101-27.405 Criteria for elimination.

101-27.406 Disposition of stock.

**Subpart 101-27.5\--Return of GSA Stock Items**

101-27.500 Scope and applicability of subpart.

101-27.501 Eligibility for return.

101-27.502 Criteria for return.

101-27.503 Allowable credit.

101-27.504 Notice to GSA.

101-27.505 Notice to activity.

101-27.506 Determination of acceptability for credit.

101-27.507 Transportation and other costs.

# PART 101-28\--STORAGE AND DISTRIBUTION

# 

101-28.000 Scope of part.

# Subpart 101-28.1 \[Reserved\]

**Subpart 101-28.2\--Interagency Cross-Servicing in Storage Activities**

101-28.200 Scope of subpart.

101-28.201 Applicability.

101-28.202 GSA/DOD cross-servicing agreement.

101-28.202-1 Request for services.

101-28.202-2 Cancellation of cross-servicing arrangements.

101-28.202-3 Cross-servicing rates.

101-28.202-4 Reimbursement for services.

101-28.203 Definitions.

101-28.203-1 Government storage activity.

101-28.203-2 \[Reserved\].

101-28.203-3 \[Reserved\].

101-28.203-4 Contact point.

**Subpart 101-28.3\--Customer Supply Centers**

101-28.300 Scope of subpart.

101-28.301 Applicability.

101-28.302 Mission of customer supply centers.

101-28.303 Benefits provided by customer supply centers.

101-28.304 Item selection and stockage criteria.

101-28.304-1 Types of items.

101-28.304-2 Determining items to be stocked.

101-28.305 Prices of customer supply center items.

101-28.306 Customer supply center (CSC) accounts and related controls.

101-28.306-1 Establishment of a CSC account by a customer activity.

101-28.306-2 Use of customer supply centers.

101-28.306-3 Limitations on use.

101-28.306-4 Expiration or cancellation.

101-28.306-5 Safeguards.

101-28.306-6 Sensitive items.

101-28.306-7 Responsibility for operation.

**PART 101-29\--FEDERAL PRODUCT DESCRIPTIONS**

101-29.000 Scope of part.

**Subpart 101-29.1\--General**

101-29.101 Federal product descriptions.

101-29.102 Use of metric system of measurement in Federal product
descriptions.

**Subpart 101-29.2\--Definitions**

101-29.201 Specifications.

101-29.202 Standard.

101-29.203 Federal specification.

101-29.204 Interim Federal specification.

101-29.205 Federal standard.

101-29.206 Interim Federal standard.

101-29.207 Qualified products list (QPL).

101-29.208 Commercial item description (CID).

101-29.209 Purchase description.

101-29.210 Product.

101-29.211 Product description.

101-29.212 Tailoring.

101-29.213 Commercial product.

101-29.214 Commercial-type product.

101-29.215 Departmental specification or standard.

101-29.216 Department of Defense Index of Specifications and Standards
(DODISS).

101-29.217 Military specification or standard.

101-29.218 Voluntary standards.

101-29.219 Index of Federal Specifications, Standards and Commercial
Item Descriptions.

101-29.220 Market research and analysis.

101-29.221 Federal Specifications, Standards and Commercial Item
Description Program (Federal Standardization Program).

**Subpart 101-29.3\--Responsibilities**

101-29.301 General Services Administration.

101-29.301-1 Policies and procedures.

101-29.301-2 Federal Standardization Handbook.

101-29.301-3 Availability of Federal product descriptions.

101-29.301-4 Periodic review of Federal product descriptions.

101-29.302 Other Federal agencies.

101-29.303 All Federal executive agencies.

**Subpart 101-29.4\--Mandatory Use of Federal Product Descriptions**

101-29.401 Federal product descriptions listed in the GSA Index of
Federal Specifications, Standards and Commercial Item Descriptions.

101-29.402 Exceptions to mandatory use of Federal product descriptions.

101-29.403 Federal product description exceptions and tailoring.

101-29.403-1 Authorization of exceptions.

101-29.403-2 Agency responsibility relative to exceptions to Federal
product descriptions.

101-29.403-3 Tailoring of Federal product descriptions.

**Subpart 101-29.5\--Use of and Optional Use of Federal Product**

**Descriptions and Agency Product Descriptions**

101-29.501 Optional use of interim Federal specifications.

101-29.502 Use of Federal specifications and interim Federal
specifications in Federal construction contracts.

101-29.503 Agency product descriptions.

**PART 101-30\--FEDERAL CATALOG SYSTEM**

101-30.000 Scope of part.

101-30.001 Applicability.

**Subpart 101-30.1\--General**

101-30.100 Scope of subpart.

101-30.101 Definitions.

101-30.101-1 Civil agency item.

101-30.101-1a Item of production.

101-30.101-2 Item of supply.

101-30.101-3 National stock number.

101-30.101-4 Federal item identification.

101-30.101-5 Cataloging.

101-30.101-6 Cataloging activity.

101-30.101-7 Federal Catalog System.

101-30.101-8 Conversion.

101-30.101-9 Item entry control.

101-30.101-10 GSA section of the Federal Supply Catalog.

101-30.101-11 Recorded data.

101-30.101-12 Item identification data.

101-30.101-13 Management data.

101-30.101-14 Maintenance action.

101-30.101-15 Data preparation.

101-30.101-16 Data transmission.

101-30.101-17 Supply support.

101-30.101-18 Supply support request.

101-30.102 Objectives.

101-30.103 Responsibilities.

101-30.103-1 General.

101-30.103-2 Agency responsibilities.

**Subpart 101-30.2\--Cataloging Handbooks and Manuals**

101-30.201 General.

101-30.202 Policies.

**Subpart 101-30.3\--Cataloging Items of Supply**

101-30.300 Scope of subpart.

101-30.301 Types of items to be cataloged.

101-30.302 Types of items excluded from cataloging.

101-30.303 Responsibility.

101-30.304 Application of item entry control.

101-30.305 Exemptions from the system.

**Subpart 101-30.4\--Use of the Federal Catalog System**

101-30.400 Scope of subpart.

101-30.401 Data available from the Federal Catalog System.

101-30.401-1 Publications providing Federal catalog data.

101-30.401-2 Automated catalog data output.

101-30.402 Conversion.

101-30.403 Utilization.

101-30.403-1 Reports of excess and surplus personal property.

101-30.403-2 Management codes.

101-30.404 Supply support.

101-30.404-1 Consolidation of supply support requests.

**Subpart 101-30.5\--Maintenance of the Federal Catalog System**

101-30.500 Scope of subpart.

101-30.501 Applicability.

101-30.502 \[Reserved\].

101-30.503 Maintenance actions required.

101-30.504 Cataloging data from Defense Logistics Services Center
(DLSC).

101-30.505 Assistance by Government suppliers.

**Subpart 101-30.6\--GSA Section of the Federal Supply Catalog**

101-30.600 Scope of subpart.

101-30.601 Objective.

101-30.602 Authority for issuance.

101-30.603 GSA Supply Catalog.

101-30.603-1 \[Reserved\].

101-30.603-2 GSA Supply Catalog.

101-30.603-3 \[Reserved\].

101-30.603-4 \[Reserved\].

101-30.603-5 Change bulletins.

101-30.603-6 Special Notices.

101-30.604 Availability.

**Subpart 101-30.7\--Item Reduction Program**

101-30.700 Scope of subpart.

101-30.701 Definitions.

101-30.701-1 Item reduction study.

101-30.701-2 Item standardization code.

101-30.701-3 Preparing activity.

101-30.701-4 Standardization relationship.

101-30.702 Determining item reduction potential.

101-30.703 Program objectives.

101-30.704 Agency responsibilities.

101-30.704-1 General Services Administration.

101-30.704-2 Other agencies.

101-30.705 GSA assistance.

**Subparts 101-30.8\--101-30.48 \[Reserved\]**

**Subpart 101-30.49\--Illustrations of Forms**

101-30.4900 Scope of subpart.

101-30.4901 Standard forms.

101-30.4901-1303 Standard Form 1303, Request for Federal
Cataloging/Supply Support Action.

# PART 101-31\--INSPECTION AND QUALITY CONTROL

101-31.000 Scope of part.

**Subpart 101-31.1 \[Reserved\]**

**Subpart 101-31.2\--Private Inspection, Testing, and Grading Services**

101-31.200 [Cross-reference to the Federal Acquisition Regulation parts
7, 37, and 46]{.underline}.

# PART 101-32 \[RESERVED\]

# PART 101-33\--PUBLIC UTILITIES

101-33.000 [Cross-reference to the Federal Management Regulation part
102-82]{.underline}.

# PART 101-34 \[RESERVED\]