Number range CHAPTERSpecifications by RM Page 1 of 10

Reviewed by: RB

\<ProgNo\>Program 3367-S\</ProgNo\>

Issue Date: August 24, 2001

U.S. GOVERNMENT PRINTING OFFICE

11836 Canon Blvd., Suite 400, Newport News, Va. 23606

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

\<Title\> Various Newsletters - Commerce\</Title\>

as requisitioned from the U.S. Government Printing Office (GPO) by the

Department of Commerce

Single Award

The term of this contract is for the period beginning Date of Award, and
ending November 30, 2002.

BID OPENING: Bids shall be publicly opened at 2 p.m., prevailing Eastern
Standard Time,\<BOD\> September 20, 2001.\<BOD\>

NOTE: This is a new Term Contract, there is no previous pricing
available.

Note: Printing specifications will utilize dual dimensions. The product
measurements will be stated with metric dimensions first, then followed
in parenthesis by the inch/pound equivalents(s). At a future date,
metric measurements ill be used exclusively in all specifications.

TO SUBMIT A BID, THE CONTRACTOR MUST COMPLETE AND RETURN THE FOLLOWING:
GPO BID FORM 910, 3 SETS OF SCHEDULE OF PRICES. ALL FORMS AND BID
ENVELOPE INSTRUCTIONS ARE INCLUDED IN THIS SOLICITATION.

REFER ANY QUESTIONS BEFORE OR AFTER AWARD CONCERNING THESE
SPECIFICATIONS TO ROBERT MANN AT (757) 873-2800.

**SECTION 1.- GENERAL TERMS AND CONDITIONS**

GPO CONTRACT TERMS: Any contract which results from this Invitation for
Bid will be subject to the applicable provisions, clauses, and
supplemental specifications of GPO Contract Terms (GPO Publication
310.2, effective December 1, 1987 (Rev. 5-99)) and GPO Contract Terms,
Quality Assurance Through Attributes Program for Printing and Binding
(GPO Publication 310.1, effective May 1979 (revised April 1996)), AND
ANSI Standard, Sampling Procedures and Tables for Inspection by
Attributes, ANSI/ASQC Z1.4. Standards referenced in this contract are
those that are current at the time of the contract solicitation.

The solicitation provision in GPO Contract Terms (Pub. 310.2) permitting
facsimile bids means a bid that has been transmitted to and has been
received by a commercial enterprise via facsimile and subsequently
delivered to the Government. Facsimile bids transmitted to GPO offices
will not be considered.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and
standards shall apply to these specifications:

Product Quality Levels:

\(a\) Printing Attributes \-- Level III.

\(b\) Finishing Attributes \-- Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

\(a\) Non-destructive Tests - General Inspection Level I.

\(b\) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes
requiring them shall be:

[Attribute]{.underline} [Specified Standard]{.underline}

P-7. Type Quality and Uniformity Average type dimension in publication

P-8. Halftone Match (Single and Double Impression) Camera Copy

**EXTENSION OF CONTRACT TERM**: At the request of the Government, the
term of any contract resulting from this solicitation may be extended
for such period of time as may be mutually agreeable to the GPO and the
contractor.

**RECOVERED MATERIALS PROGRAM**: The Government Printing Office is
promoting the use of recovered materials in its contracts to the maximum
extent practicable, provided all specification requirements are met.
Offerors are encouraged to supply paper and paper products that contain
recovered materials even in the absence of a specific solicitation
provision or contract clause requiring such materials.

**ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS**: A GPO jacket
number will be assigned and a purchase order issued to the contractor to
cover work performed. The purchase order will be supplemented by an
individual \"Print Order\" for each job placed with the contractor. The
print order, when issued, will indicate the quantity to be produced and
any other information pertinent to the particular order.

**PREAWARD SURVEY**: In order to determine the responsibility of the
prime contractor or any subcontractor, the Government reserves the right
to conduct a preaward survey or to require other evidence of technical,
production, managerial, financial, and similar abilities to perform,
prior to the award of a contract.

**ORDERING**: Items to be furnished under the contract shall be ordered
by the issuance of print orders by the Government. Orders may be issued
under the contract from Date of Award, through November 30, 2002. All
print orders issued hereunder are subject to the terms and conditions of
the contract. The contract shall control in the event of conflict with
any print order. A print order shall be \"issued\" for purposes of the
contract, when it is either deposited in the U.S. Postal Service mail or
otherwise furnished to the contractor in conformance with the schedule.

**REQUIREMENTS:** This is a requirements contract for the items and for
the period specified herein. Shipment/delivery of items or performance
of work shall be made only as authorized by orders issued in accordance
with the clause entitled \"Ordering\". The quantities of items specified
herein are estimates only, and are not purchased hereby. Except as may
be otherwise provided in this contract, if the Government\'s
requirements for the items set forth herein do not result in orders in
the amounts or quantities described as \"estimated\", it shall not
constitute the basis for an equitable price adjustment under this
contract.

Except as otherwise provided in this contract, the Government shall
order from the contractor all the items set forth which are required to
be purchased by the Government activity identified in the \"Ordering\"
clause.

The Government shall not be required to purchase from the contractor,
requirements in excess of the limit on total orders under this contract,
if any.

Orders issued during the effective period of this contract and not
completed within that time shall be completed by the contractor within
the time specified in the order, and the rights and obligations of the
contractor and the Government respecting those orders shall be governed
by the terms of this contract to the same extent as if completed during
the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract
is required by reason of urgency prior to the earliest date that
shipment/delivery may be specified under this contract, and if the
contractor will not accept an order providing for the accelerated
shipment/delivery, the Government may procure this requirement from
another source.

The Government may issue orders which provide for shipment/delivery to
or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor
shall furnish to the Government all items set forth herein which are
called for by print orders issued in accordance with the \"Ordering\"
clause of this contract.

**PAYMENT**: Submit all vouchers to: Comptroller, Stop FMCE, Procurement
Accounting Division, Government Printing Office, North Capitol Streets,
NW, Washington, D.C. 20401.

SECTION 2.- SPECIFICATIONS

**SCOPE:** \<Scope\>These specifications cover the production of a
newsletter requiring such operations as negative making, printing,
packing and delivery.\</Scope\>

**TITLE**: Various Newsletters - Commerce

**FREQUENCY OF ORDERS**: Approximately 30 per year.

**QUANTITY**: Approximately 250 to 55,000 copies , average 5,600 copies
per order.

**NUMBER OF PAGES**: 4 to 52, average 8 pages, self cover. Approximately
4 orders may require covers.

**TRIM SIZE:** Basis size is in units of 216 x 279 mm (8½ x 11")
including any trim size up to this size (Example: 140 x 216 mm (5½ x
8½"), 152 x 229 mm ( 6 x 9"), etc.).

Flat 432 x 279 mm (17 x 11") folded to 216 x 279 mm (8½ x 11"). Some
newsletters or part of the quantity are to be folded again to 140 x 216
mm (5½ x 8½").

Tri-Fold: Flat 248 x 279 mm (25½ x 11") will for to 216 x 279 mm (8½ x
11"). Some orders or part of the quantity are to be folded again to 140
x 216 mm (5½ x 8½").

**GOVERNMENT TO FURNISH**: Camera copy consisting of line art and photo
prints to be reproduced at various focuses. An occasional order,
negatives will be furnished.

All magazine files (text, headlines, line art, black-and-white and color
photos) will be supplied on electronic form on CD's, Removable Disk
Drives, or on Digital Audio Tape (DAT).

The disk will be produced from IBM Compatible (PC) and Macintosh
Computers using QuarkXPress, Adobe PageMaker, Adobe FrameMaker,
Macromedia FreeHand, Adobe Illustrator, Macromedia Freehand Adobe
PhotoShop, and PDF files saved in Adobe Acrobat. Type fonts will be
provided with the files.

NOTICE: Prior to image processing, the contractor is responsible for
checking files contained on the furnished disks to insure that such
features as bleeds, register marks, and correct file output selection
have been provided for so as to correctly generate films for publishing.
The contractor must supply necessary trapping. Films must be generated
on a minimum of 2540 dpi resolution.

Identification markings such as register marks, ring folios, rubber
stamped jacket numbers, commercial identification marks of any kind,
etc., except GPO imprint, form number, and revision date, carried on
copy or film, must not print on finished product.

Pressure sensitive labels will be furnished on sheets 8-1/2 x 11".
Various size labels will be utilized through out the course of the
contract, however, the size and style will remain the same for each
print order.

**CONTRACTOR TO FURNISH:** All materials and operations, other than
those listed under \"Government to Furnish,\" necessary to produce the
product(s) in accordance with these specifications.

**FILMS:** The contractor must make all films required. All halftones
are to be 133-line screen or finer.

Films may be opaqued on either the emulsion or non-emulsion side.

There will be approximately 4 to 40 halftones. Halftones will be square
finish. Halftones will normally be in the 1-25 square inch group,
however, there may be some halftones that will be half or full pages.
Various line and screen illustrations through out the publications.

**PROOFS**: An occasional order will require one set of page proofs
(with illustration proofs cropped and mounted in the exact position the
illustrations will print in the final product).

If any contractor\'s errors are serious enough in the opinion of the GPO
to require revised proofs, the revised proofs are to be provided at no
expense to the Government. No extra time can be allowed for this
reproofing; such operations must be accomplished within the original
production schedule allotted in the specifications.

The contractor must not print prior to receipt of an \"OK to print.\"

**PAPER:** The specifications of all paper furnished must be in
accordance with those listed herein or listed for the corresponding JCP
Code numbers in the \"Government Paper Specification Standards No. 11\"
dated May 1999. All text stock used in each copy must be of a uniform
shade.

White Offset Book, grammage 90 g/m^2^ (basis weight: 60 lbs. per 500
sheets, 25 x 38\"), equal to JCP Code A60.

White Litho (Gloss) Coated Book, grammage 105 g/m^2^ (basis weight: 70
lbs. per 500 sheets, 25 x 38\"), equal to JCP Code A180.

White Matte Coated Offset Book, grammage 105 g/m^2^ (basis weight: 70
lbs. per 500 sheets, 25 x 38\"), equal to JCP Code A240.

White Dull Coated Offset Book, grammage 105 g/m^2^ (basis weight: 70
lbs. per 500 sheets, 25 x 38\"), equal to JCP Code A260.

White Litho (Gloss) Coated Cover, grammage 160 or 215 g/m^2^ (basis
weight: 60 or 80 lbs. (respectively) per 500 sheets, 20 x 26\"), equal
to JCP Code L10.

White Matte Coated Cover, grammage 160 or 215 g/m^2^ (basis weight: 60
or 80} lbs. per 500 sheets, 20 x 26\"), equal to JCP Code L50.

White Dull Coated Cover, grammage 160 or 215 g/m^2^ (basis weight: 60 or
80 lbs. per 500 sheets, 20 x 26\"), equal to JCP Code L60.

White and Colored {JCP approved colors} Vellum-Finish Cover, grammage
175, and 215 g/m^2^ (basis weight: 65 or 80 lbs. (respectively) per 500
sheets, 20 x 26\"), equal to JCP Code L20.

**PRINTING:** All pages print in black or an color other than black (PMS
color will be indicated on the print order). The newsletter will print
head-to-head.

**MARGINS:** Occasional bleeds.

**BINDING:** As indicated on the GPO form 2511 (Print Order).

Approximate 90% to be saddle-stitched. Some orders may require side
stitching in two places on the left side or one stitch in the upper left
corner (will be indicated on the Print Order).

Flat 432 x 279 mm (17 x 11") folded to 216 x 279 mm (8½ x 11"). Some
newsletters or part of the quantity are to be folded again to 140 x 216
mm (5½ x 8½").

There may be some newsletters that have odd numbers of pages, for
example 6 pages may be handled as a four pager with a two page insert or
as Tri-Fold described below. However, 10, 14, 18, (etc.) pages will be
handled as the center page

Tri-Fold: Flat 248 x 279 mm (25½ x 11") will for to 216 x 279 mm (8½ x
11"). Some orders or part of the quantity are to be folded again to 140
x 216 mm (5½ x 8½").

**PACKING:** Packing in shipping containers.

Shipping containers must be made in accordance with ASTM D5118 and any
amendments thereto and shall have a minimum bursting strength of 1 800
kPa (275 pounds per square inch) or a minimum edge crush test (ECT) of 7
700 Newtons per meter width (44 pounds per inch width).

Reproduce shipping container label from furnished reproduction, fill in
appropriate blanks and attach to shipping containers.

All expenses incidental to returning materials, submitting proofs,
picking up the proofs from the agency, and furnishing sample copies,
must be borne by the contractor.

**SCHEDULE:** Adherence to this schedule must be maintained. Contractor
must not start production of any job prior to receipt of the individual
print order.

Furnished material (and the return of Government furnished materials and
two printed samples) must be picked up from Ms. Shirley Driver-Kinchen,
U.S. DOC/NOAA/EASC, 200 Granby Street, Suite 815, Norfolk, VA 23510. Or
from the locations listed under distribution.

The following schedule begins the workday after notification of the
availability of print order and furnished material; the workday after
notification will be the first workday of the schedule.

Deliver page proofs within two workdays after pickup of furnished
materials, if required.

The Government will hold proofs up to one (1) workday.

Complete delivery must be made within five (5) to ten (10) workdays
after receiving \"OK\" to print.

If proofs are not required, complete delivery must be made within six
(6) to ten (10) workdays after receipt of order.

An occasional order may require delivery within three (3) workdays after
receipt of order or the Oked proof. A 15% rush charge will be allowed
for order requiring delivery within three (3) workdays from receipt of
order or the Oked proof.

The ship/deliver date indicated on the print order is the date products
ordered for delivery f.o.b. destination must be delivered to the
destination specified on the print order. The portion that is f.o.b.
Contractor's City is to be delivered to U.S. Post Office.

**DISTRIBUTION**: Orders that are delivered in bulk (one shipping
location) to one destination are to be f.o.b. destination to the
following states (Eastern USA): Connecticut, Florida, Kentucky, Maine,
Massachusetts, Mississippi, New Jersey, New York, North Carolina, Ohio,
Pennsylvania, Puerto Rico, Rhode Island, South Carolina, Tennessee,
Virginia, and West Virginia.

Some order will have a portion or the mojority of the order to be mailed
individually. These will be f.o.b. Contractor's City, and will be
printed with the Department of Commerce mailing permit. The Department
of Commerce will provide Postal Service Form 3600-R and the mailing
labels for this portion of the order.

**DEPARTMENTAL RANDOM COPIES (BLUE LABEL**): All orders must be divided
into equal sublots in accordance with the chart below. A random copy
must be selected from each sublot. Do not choose copies from the same
general area in each sublot. The contractor will be required to execute
a statement furnished by GPO certifying that copies were selected as
directed. The random copies constitute a part of the total quantity
ordered, and no additional charge will be allowed.

[Books]{.underline} [Forms]{.underline}

> Quantity Number of Quantity Number of
>
> [Ordered]{.underline} [Sublots]{.underline} [Ordered]{.underline}
> [Sublots]{.underline}
>
> 500 - 3,200 50 12,000 - 35,000 125
>
> 3,201 - 10,000 80 35,001 and over 200
>
> 10,001 - 35,000 125
>
> 35,001 and over 200

These randomly selected copies must be packed separately and identified
by a special government-furnished blue label, affixed to each affected
container. The container and its contents shall be recorded separately
on all shipping documents and sent in accordance with the distribution
list to destination that is receiving the largest shipment.

A copy of the **PRINT ORDER/SPECIFICATION** and a signed
Government-furnished certificate of selection, must be included.

**QUALITY ASSURANCE RANDOM COPIES**: In addition to the Departmental
Random Copies (Blue Label), the contractor may be required to submit
quality assurance random copies to test for compliance against the
specifications. The print order will indicate the number required, if
any. When ordered, the contractor must divide the entire order into
equal sublots and select a copy from a different general area of each
sublot. The contractor will be required to execute a statement furnished
by GPO certifying that copies were selected as directed. Copies will be
paid for at the running rate offered in the contractor\'s bid and their
cost will not be a consideration for award.

Business Reply Mail labels will be furnished for mailing the quality
assurance random copies. The copies are to be mailed at the same time as
the first scheduled shipment. A copy of the print order must be
included.

Unscheduled material such as Government bills of lading, shipping
instructions, delivery lists, labels, etc., will be furnished with each
order or shortly thereafter. In the event such information is not
received in due time, the contractor will not be relieved of any
responsibility in meeting the shipping schedule because of failure to
request such information.

SECTION 3.- DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices
quoted in the \"Schedule of Prices\" to the following units of
production which are the estimated requirements to produce one year
issue under this contract. These units do not constitute, nor are they
to be construed as, a guarantee of the volume of work which may be
ordered a like number of issues.

The following item designations correspond to those listed in the
\"Schedule of Prices\".

\(1\) (2)

> I. (a) 256 14,336

II\. (a) 1,120

(b) 3,360

(c) 2,240

(d) 336

(e) 112

III\. (a) 112

\(b\) 224

\(c\) 5,000

**SECTION 4. - SCHEDULE OF PRICES**

Bids offered are f.o.b. destination.

Bidder must make an entry in each of the spaces provided. Bids submitted
with blank spaces, or with any obliteration, revision, or alteration of
the order and manner of submitting bids, may be declared nonresponsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish
individual items at no charge to the Government.

The Contracting Officer reserves the right to reject any offer that
contains prices for individual items of production (whether or not such
items are included in the Determination of Award) that are inconsistent
or unrealistic in regard to other prices in the same offer or to GPO
prices for the same operation if such action would be in the best
interest of the Government.

Fractional parts of 100 will be prorated at the per 100 rate.

All vouchers submitted to the GPO shall be based on the most economical
method of production.

I.  **PRINTING**: Text and Cover (printing in a single ink color): A
    charge will be allowed for "each page", printed or blank, contained
    in the products(s) ordered. Each text leaf contains two pages, a
    each complete cover contains four pages.

Make-ready Running Per

[and/or Setup]{.underline} [100 Copies]{.underline}

( l ) ( 2 )

\(a\) Newsletter
...........................\...\.................\...\.... per page
\...\............. \$\_\_\_\_\_\_\_\_\_\_\_ \$\_\_\_\_\_\_\_\_\_\_\_

II\. **PAPER:** Payment for all paper supplied by the contractor under
the terms of these specifications, as ordered on the individual print
orders, will be based on the net number of leaves furnished for the
product(s) ordered. The cost of any paper required for make-ready or
running spoilage must be included in the prices offered.

Computation of the net number of leaves will be based on the following:
Covers-Two page-size sheets will be allowed for each complete cover.
Prices quoted must include the cost of page of back-strip when required

[Per 100 sheets]{.underline}

\(a\) White Offset Book (60 lb.)
........................................................................\......
\$\_\_\_\_\_\_\_\_\_\_\_

\(b\) White Litho (Gloss) Coated Text (70 lb.)
............................................................
\$\_\_\_\_\_\_\_\_\_\_\_

\(c\) White Dull or Matte Coated Text (70 lb.)
............................................................
\$\_\_\_\_\_\_\_\_\_\_\_

\(d\) White Litho (Gloss), Dull or Matte Coated Cover (60 and 80 lb.)
...\............................. \$\_\_\_\_\_\_\_\_\_\_\_

\(e\) White or Colored Vellum-Finished Cover (65 and 80 lb.)
...\...................................... \$\_\_\_\_\_\_\_\_\_\_\_

The contractor is cautioned that he/she shall not perform any operation
or produce any product for which he/she has not quoted a price under the
\"Schedule of Prices\".

\_\_\_\_\_\_\_\_\_\_\_\_\_

(Initials)

III\. **ADDITIONAL OPERATIONS:**

(f) Folding down a saddle stitched (8-1/2 x 11") newsletter

to 5½ x 8½" (140 x 216 mm) ............................................
Per 100 newsletters ... \$\_\_\_\_\_\_\_\_\_\_\_

\(b\) Tri-Folding down to 8½ x 11" (216 x 279 mm)
....................\... Per 100 newsletters \...
\$\_\_\_\_\_\_\_\_\_\_\_

\(c\) Applying mailing labels
....................................................... Per 100 labels
...\.... \$\_\_\_\_\_\_\_\_\_\_\_

LOCATION OF POST OFFICE: All mailing will be made from the
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Post Office located at Street Address
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_,

City \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_,
State \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_, Zip Code
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_.

**BIDDERS NAME AND SIGNATURE**: Fill out and return three copies of all
pages in \"Section 4.- Schedule of Prices\", initial or sign each in the
space provided and submit with the original and duplicate copies (parts
1 and 2) of GPO Form 910, \"Bid\". Do not enter bid prices on GPO Form
910. NOTE: The schedule of prices will prevail in instances where prices
are inadvertently entered on GPO Form 910.

Bidder\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

(Company Name)

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

(City - State - Zip Code)

By\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

(Signature and title of person authorized to sign this bid)

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

(Person to be contacted) (Telephone Number) (Fax Number)

Sample Bid Envelope

In order to ensure proper processing of all bids, the following
information is required on all bid envelopes.