# DECISION MEMORANDUM

**DATE:** September 25, 2008

**TO:** Tracy R. Justesen,

Assistant Secretary

**THRU:** William W. Knudsen, \_\_\_\_\_\_\_\_\_

Deputy Assistant Secretary

> Andy Pepin \_\_\_\_\_\_\_\_\_

Cara Whitehead \_\_\_\_\_\_\_\_\_

Sherron Dunmore \_\_\_\_\_\_\_\_\_

**FROM:** Edward Anthony, Ph.D. \_\_\_\_\_\_\_\_\_

> Delegated the authority to perform the functions of
>
> Commissioner for Rehabilitation Services Administration

**SUBJECT:** Approval to Submit to the Office of Management and Budget
(OMB) a Request for Extension of the Quarterly Cumulative Caseload
Report (RSA-113).

# PURPOSE: The purpose of this memorandum is to obtain your concurrence with our request for an extension of OMB approval of the RSA-113 for another three years (OMB Number 1820-0013). 

**DISCUSSION:**

# OMB approval of the current version of the Quarterly Cumulative Caseload Report (RSA-113) expires on March 31, 2009. RSA is requesting an extension of this information collection for another three years. Neither the data collected via this instrument nor the instructions have changed.

State agencies that administer vocational rehabilitation (VR) programs
provide key caseload data on this form, including numbers of persons who
are applicants, determined eligible/ineligible, waiting for services,
and their program outcomes. This data is used for program planning,
management, budgeting, and general statistical purposes.

Page 2 -- Tracy R. Justesen

Included in this information collection package for your review are:

-   Information Collection Submission Worksheets, Parts I and II;

-   Certification for Paperwork Reduction Act Submissions;

-   Paperwork Burden Statement;

-   Supporting Statement;

-   Pertinent sections of the *Rehabilitation Act of 1973, as amended*
    and the related regulations;

-   The RSA-113 Instrument and Instructions; and

-   The Policy Directive to be transmitted to state VR agencies upon
    approval of the

> RSA-113.

Recently, RSA awarded a contract to Mathematica Policy Research, Inc.,
to revise the RSA-113 by adding or revising the data elements collected.
The revisions will improve RSA's ability to monitor and analyze state VR
agency performance. In addition, the reporting form's instructions will
also need to be revised to make them more clear and concise. RSA
anticipates having a draft revised RSA-113 in Spring 2009 and a final
version entering clearance in Fall 2009. Following clearance of the
RSA-113, state agencies will need time to re-program their data
collection systems and conduct systems testing. RSA may not be able to
implement the revised form until the 2011 reporting year. Data for the
2011 reporting year will be reported to RSA beginning in January 2012.

# RECOMMENDATION

The attached information collection package complies with the Paperwork
Reduction Act and we are requesting your approval, signature, and
transmittal to Regulatory Information Management Services for review by
OMB.

Approve \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Date
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Disapprove \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Date
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Request a briefing
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Comments:

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Contact: Joe Pepin 202-245-7598

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