Global Justice Information Network

Advisory Committee

# Meeting Report

# *Washington, DCOctober 15, 2002 *

Convening

On October 15, 2002, the Global Justice Information Network (Global)[^1]
Advisory Committee (GAC or "Committee") convened at 9:00 a.m. at the JW
Marriott Hotel,\
Washington, DC. Mr. Gary Cooper, Executive Director of SEARCH -- The
National Consortium for Justice Information and Statistics
("SEARCH")[^2] and Committee Chairman, called the meeting to order. He
welcomed GAC members, observers, support staff, and invited guests.

The October 2002 GAC agenda included the following topics:

-   Welcoming Remarks and Introductions

-   Chairman's Report

-   Member Presentations

    -   American Probation and Parole Association

    -   National Governors Association

    -   Justice Management Division

    -   International Association of Chiefs of Police

    -   National Law Enforcement Telecommunication System

    -   Office of Homeland Security

-   U.S. Department of Justice Report

-   GAC Working Group Updates

-   Moderated Discussion: Grant Incentives

-   Presentation: Association of State Correctional Administrators

-   Global Business

    -   Working Group Restructuring

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    -   GAC Leadership

    -   Future Activities

Welcoming Remarks and Introductions

Chairman Cooper introduced Director Richard Nedelkoff, Bureau of Justice
Assistance[^3] (BJA). Director Nedelkoff began his remarks by noting
that the momentum of the times poses a unique opportunity for Global
members: "This point in history is unprecedented. The shape of federal
government is changing, dynamic." The reorganization of the Office of
Justice Programs[^4] (OJP, parent organization of BJA) is illustrative
of this dynamism. Director Nedelkoff outlined the new structure of OJP.
He continued with a theme of *dynamism* by stating that in the law
enforcement arena, "never before have I felt on such an edge of change,
uncertainty, and information technology is at the center of it all." As
such, the work of Global---especially as it incorporates homeland
security and addresses the needs of local and state practitioners---is
more important than ever. Director Nedelkoff concluded his remarks by
thanking Committee members for their continued participation, and by
pledging his ongoing support of the initiative. Ending on a personal
note, he stated, "I look forward to moving ahead during this most
important time in my professional career, \[and to do that\] your work
and what you've done is crucial."

Committee members[^5] and OJP officials then introduced themselves in
turn. The following were in attendance[^6]:

> Mr. Zalmai Azmi\*
>
> *Executive Office for United States\
> Attorneys*
>
> Mr. David K. Byers\*
>
> *Conference of State Court\
> Administrators*
>
> Mr. Timothy Cadigan\*
>
> *Administrative Office of the\
> U.S. Courts*
>
> Superintendent Melvin Carraway\*\
> *International Association of Chiefs of\
> Police (IACP) -- Division of State\
> and Provincial Police*
>
> Deputy Superintendent William Casey\*
>
> *Criminal Justice Information\
> Services Advisory Policy Board*
>
> Mr. Henry J. Coffman\*
>
> *INTERPOL*
>
> Mr. Gary R. Cooper\*
>
> *SEARCH, The National Consortium\
> for Justice Information and\
> Statistics*
>
> Mr. Steven E. Correll\*
>
> *National Law Enforcement\
> Telecommunication System*
>
> Mr. Cabell C. Cropper\*
>
> *National Criminal Justice\
> Association*
>
> Mr. Norris Davis† for E. Hunter Hurst III\*
>
> *National Council for Juvenile and\
> Family Court Judges*
>
> Mr. Michael Duffy\*
>
> *U.S. Department of Justice --*
>
> *Justice Management Division*
>
> Mr. Thomas N. Faust\*
>
> *National Sheriffs' Association*
>
> Mr. Charles Fogle† for David Walchak\*
>
> *Federal Bureau of Investigation --*
>
> *Criminal Justice Information*
>
> *Services Division*
>
> Mr. Tom Henderson\*
>
> *National Center for State Courts*
>
> Mr. J. Patrick McCreary
>
> *U.S. Department of Justice*
>
> *Office of Justice Programs*
>
> Mr. Harlin R. McEwen\*
>
> *IACP*
>
> Director Richard Nedelkoff
>
> *Bureau of Justice Assistance*
>
> *U.S. Department of Justice*
>
> Mr. Thomas J. O'Reilly\*
>
> *National Association of Attorneys\
> General*
>
> Chief Edward Reina\*
>
> *IACP -- Indian Country Law\
> Enforcement Section*
>
> Mr. George E. Ross\*
>
> *National District Attorneys\
> Association*
>
> Mr. Thom Rubel\*
>
> *National Governors Association*
>
> Mr. Robert Shepherd\*
>
> *Office of Homeland Security*
>
> Mr. William B. Simpkins\*
>
> *Drug Enforcement Administration*
>
> The Honorable Richard Stanek\*
>
> *National Conference of State\
> Legislatures*
>
> Ms. Richelle G. Uecker\*
>
> *National Association for Court\
> Management*
>
> Deputy Director Richard Ward III
>
> *Bureau of Justice Assistance*
>
> *U.S. Department of Justice*
>
> Mr. Joey R. Weedon\*
>
> *American Correctional Association*
>
> Mr. Carl Wicklund\*
>
> *American Probation and Parole\
> Association*
>
> Mr. Curtis Wolfe† for Gerry Wethington\*
>
> *National Association of State\
> Chief Information Officers*

**Chairman's Report**

Chairman Cooper opened his report to Committee members by recognizing
new representatives and new member agencies:

-   Mr. Tim Cadigan, Technology and Analysis Branch Chief, now
    represents the Administrative Office of the U.S. Courts.

-   Ms. Richelle (Chelle) Uecker, Deputy Judicial District Court,
    Hennepin County District Court Administrator, now represents the
    National Association for Court Management.

-   The Honorable Richard Stanek, State Representative, State of
    Minnesota, now represents the National Conference of State
    Legislatures.

-   Mr. George E. Ross, Government Affairs, now represents the National
    District Attorneys Association.

-   Mr. Michael Duffy, Director of Telecommunications, now represents
    the U.S. Department of Justice (DOJ) -- Justice Management Division.

-   Since the last GAC meeting, the Office of Homeland Security (OHS)
    was voted into Global membership and will be represented by\
    Mr. Robert Shepherd, Director, Information Sharing and Integration,
    OHS.

-   Subsequent to the last GAC meeting, the National Congress of
    American Indians (NCAI) was voted into Global membership. NCAI has
    not yet designated a representative.

Furthering Director Nedelkoff's theme of *dynamism* in the information
sharing arena, Chairman Cooper highlighted[^7] several GAC efforts
having made significant impact or progress since the last convening.

[Collaboration with XML.GOV]{.underline}

XML.GOV---an initiative of the Enterprise Interoperability and Emerging
Information Technology Committee, federal Chief Information Officer
(CIO) Council---aims to "...facilitate the efficient and effective use
of XML through cooperative efforts among government agencies, including
partnerships with commercial and industrial organizations."[^8]
Additionally, the associated "XML Working Group is considering whether
to establish a registry of 'inherently governmental' data elements,
DTDs,[^9] and schemas."[^10]

The XML.GOV project presents an opportunity for GAC collaboration as
well as a chance to eliminate federal-level redundancy of effort. To
pursue this relationship, OJP officials---working in cooperation with
Global working group representatives---participated in the August 2002
XML.GOV Working Group meeting. Of primary interest was
coalescing/coordinating the two XML registry efforts. Collaboration
between the groups continues to be pursued.

**[Justice Standards Registry for Information
Sharing]{.underline}**[^11]

The Justice Standards Registry for Information Sharing ("Registry" or
JSR) was released by OJP earlier in the fall. The JSR already contains
over 65 information sharing standards and/or specifications.

The Registry serves four critical purposes:

1.  Facilitates the planning and implementation of effective information
    sharing projects by enabling practitioners to review their peers'
    standards concepts, documents in progress, specifications, and
    completed and/or implemented standards (saving resources of time,
    money, and effort);

2.  Provides real-world insight into the utility and application of the
    Registry's entries through accompanying "users comments" sections;

3.  Offers practitioners the ability to submit standards and comments
    for the benefit of the whole justice-interested community; and

4.  Represents standards in all phases of the development process:
    planning, emerging, implementation, and twilighting.

The Registry is housed on the Global/OJP Information Technology (IT)
Initiatives Web site,[^12] a comprehensive, easily accessible resource
exploring the information sharing process, initiatives, and
technological developments. By logging onto the JSR, users have a number
of valuable services literally at their fingertips, such as:

-   A repository of information technology and communications standards
    and specifications. In some cases, the Registry contains the entire
    standard itself.

-   A Web-based method of sharing information regarding justice and
    public safety-related data exchange, retrieval, collaboration, and
    integration.

-   A forum for feedback and review.

-   A search engine, help screens, and tutorial pages to maximize
    capabilities.

-   A subscription service that automatically alerts registered users
    about the addition or updating of standards.

To monitor performance and ensure continued maximum efficacy, at the\
spring 2002 meeting, GAC members unanimously approved the following
recommendation:

> The GAC recommends that OJP provide for a formal, structured review of
> the Justice Standards Registry Program on an annual basis, or as
> necessary.

**[Global Annual Report]{.underline}**[^13]

The fundamental purpose of the GAC is to advise the federal
government---specifically through the Assistant Attorney General, OJP,
and the U.S. Attorney General---in facilitating standards-based
electronic information exchange throughout the justice and public safety
communities.

A key element in this advisory process is the issuing of an annual
report subsequent to fall meetings, highlighting Committee activities
over the past year and forecasting future goals and efforts. This report
also serves as a useful briefing tool for members in outreach to their
constituencies, as well as the public at-large: the GAC operates in
accordance with Federal Advisory Committee Act (FACA) provisions,
placing a premium on welcoming citizens to GAC meetings and informing
them of Committee activities via documents like the annual report. As
such, the *Global Justice Information Network Annual Report 2002*, when
approved by the GAC Executive Steering Committee (ESC), will be posted
on the Global Web site to facilitate widespread access. As in last
year's report, a primary focus is the role Global can play in the
pursuit of homeland security.

**[Outreach Activities]{.underline}**

Evangelizing---"spreading the word"---about Global is the responsibility
of each GAC member. Since the last meeting, a number of Committee and
working group members have taken up this charge, promoting the work of
the GAC by participating in conferences and meetings, including:

-   Integrated Justice Information Systems (IJIS) Industry Working Group
    (IWG)[^14] Meeting

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-   National Sheriff\'s Association Annual Conference

-   Institute for Information Infrastructure Protection (I3P)[^15]
    workshop for emergency responders

-   I3P workshop on cyber security

-   Privacy 2002 Conference: Information, Security, and New Global
    Realities

**Membership Presentations**[^16]

To update members on the progress of ongoing efforts, or to apprise them
of new activities of which they may be unaware, Chairman Cooper
initiated a standing agenda item: hereafter, a portion of each GAC
Meeting will allow for membership presentations. The following
activities were highlighted:

-   Mr. Carl Wicklund, Executive Director, **American Probation and
    Parole Association** (APPA), briefed the group on the receipt of two
    BJA grants:

    1.  Funding for the Information System Planning for the Interstate
        Compact for Adult Offender Supervision, [^17] and

    2.  Funding for the Functional Standards Development for Automated
        Case Management Systems for Adult Probation[^18]

-   Mr. Thom Rubel, Director, State Information Technology Program,
    **National Governors Association** (NGA),[^19] spoke about IT
    planning grants provided to states to help apprise governors of
    justice integration issues and initiatives.

> The NGA Center for Best Practices also has the relevant issue brief
> *Improving Public Safety through Justice Information Sharing*[^20]
> available online. This brief examines the importance of information
> sharing among the components of states' justice systems.

-   Mr. Duffy, **Justice Management Division**, briefed attendees on the
    joint Department of the Treasury/Department of Justice integrated
    wireless project. This project, which Mr. Duffy directs, awarded
    contracts to six companies to provide new technology to support
    federal law enforcement and public safety agencies. The
    standards-based technology will provide improved capabilities for
    law enforcement officers and agents from different agencies to
    communicate with each other in the field utilizing compatible Land
    Mobile Radio (LMR) Subscriber Units.

-   Superintendent Mel Carraway, Indiana State Police and GAC
    representative of the **Division of State and Provincial Police --
    International Association of Chiefs of Police** (IACP), reported on
    the impact of potential state-to-state, real time information
    sharing (including intelligence information) using the Regional
    Information Sharing Systems (RISS)/Law Enforcement Online (LEO)
    capabilities.

-   Mr. Steve Correll, Executive Director, **National Law Enforcement
    Telecommunication System** (NLETS), highlighted utilization of the
    XML Rap Sheet Specification (Version 2.2) to exchange information,
    and collaboration with the American Association of Motor Vehicle
    Administrators (AAMVA)[^21] and Wisconsin AISLE Project[^22] to
    standardize vehicle license information exchanges.

-   Mr. Shepherd, representing new member agency **Office of Homeland
    Security**,[^23] outlined OHS's vision for critical broad scale
    information sharing among government entities based on an enterprise
    architecture (EA) model. Because the OHS EA plan is still under
    development, readers unfamiliar with EA can obtain basic information
    by reviewing the Federal Enterprise Architecture and component
    Business Reference Model (BRM).[^24]

 

At the conclusion of Mr. Shepherd's presentation, a number of members
expressed Global's eagerness to support OHS's mission and goals. The
GAC/OHS partnership[^25] has been pursued in so far as representatives
from both agencies meeting on several occasions in an introductory
capacity. A more specific work plan for collaboration is anticipated by
the end of the year.

**U.S. Department of Justice Report**

BJA Deputy Director Richard Ward III moderated briefings on several
DOJ-sponsored activities.

**[Sharing Sensitive But Unclassified Information: The RISS/LEO
Interface Initiative]{.underline}**

Mr. George March, Director, Office of Information Technology, RISS,
delivered the majority of the briefing.[^26] His presentation was
supported by input from\
Mr. Charles Fogle, Supervisory Special Agent and Unit Chief, Criminal
Justice Information Services, Federal Bureau of Investigation (FBI), and
Mr. Correll, NLETS.

Local, state, tribal, and federal law enforcement agencies are in
agreement on the problem: they need to more widely and effectively share
sensitive information, and agents, officers, and analysts need to more
effectively collaborate on intelligence, investigative, and operational
matters.

So what is the solution? To address these needs (and support
multi-agency task forces, joint operations, and individual agency's
unilateral activities), a virtual private network of two existing,
proven, sensitive but unclassified (SBU) Internet-based systems that
serve local, state, tribal, and federal law enforcement agencies needs
electronic connectivity. These systems are the Regional Information
Sharing Systems network (riss.net) and LEO.

Together, riss.net and LEO include encrypted e-mail across both systems,
redacted databases (pointer systems), intelligence information, access
to participating states' automated investigative case files, and the
capability for private, invitation-only, encrypted, online collaborative
discussions.

In pursuit of this connectivity, representatives from RISS, LEO, and
sponsoring DOJ agencies held a focus group. The following
recommendations resulted from the discussions:

-   RISS and LEO will continue as separate entities―both serve similar
    constituencies with differing needs

-   riss.net and leo.gov should be seamlessly and securely interfaced

-   LEO will be responsible for dissemination of SBU alert and OHS
    information

    -   LEO disseminates alerts and OHS information to all RISS member
        agencies and across RISS Anti-Terrorism Information Exchange
        (ATIX)

    -   riss.net and leo.gov provide capability for off-system
        notification of alert information

-   RISS will be responsible for database applications

-   RISS will continue to develop RISSSearch, a master (federated) index
    and search capability that queries against RISS resources and select
    public and private Internet resources

-   RISS and LEO will deploy secure e-mail delivery across both systems

-   RISS and LEO will establish a composite e-mail directory

-   An advisory committee should be established to assist in further
    development of both systems. This committee will:

    -   Ensure interface deployment and interoperability

    -   Examine desirable and undesirable redundancies

    -   Obtain end-user recommendations

    -   Examine potential for connectivity with the National Crime
        Information Center (NCIC) and NLETS[^27]

On September 1, 2002, the riss.net and LEO systems were connected with
full encryption. Users can have simultaneous sessions on both systems.

**[FBI National Intel Share Project]{.underline}**

Mr. Bill Eubanks, Supervisory Special Agent, FBI, and Manager of the
National Intel Share Project, briefed the group on the Gateway
Information Sharing Initiative (ISI), a pilot program integrating
investigative data from local, state, and federal law enforcement
agencies into one database that will ultimately be accessibile to all
participating agencies via secure Internet.

The Gateway ISI marks the first time the FBI has entered records in a
data warehouse that contains investigative data from local and state law
enforcement agencies.

The Gateway ISI merges investigative files and records from all levels
of law enforcement into a single, searchable data warehouse. It provides
investigators and analysts the ability to search the actual text of
investigative records for names, addresses, phone numbers, scars, marks,
tattoos, weapons, vehicles, and phrases. It also graphically depicts the
relationships between these factors.

According to Mr. Eubanks, it will be a \"pay to play\" situation: each
agency that enters data into the warehouse will be able to access it
through four levels of security access.

1.  Investigators

2.  \"Vetted\" Investigators

3.  Classified, and

4.  Compartmentalized (i.e., \"your group only\")

The Gateway ISI envisions four data warehouse pilot project
implementations:

-   St. Louis, Missouri (the most established of the sites);

-   Norfolk, Virginia;

-   San Diego, California; and

-   Baltimore, Maryland

Mr. Eubanks noted that the Missouri implementation has been demonstrated
to several high-level DOJ officials along with local (St. Louis) law
enforcement and criminal justice personnel, and that all were highly
impressed by its capabilities.

 

He concluded by stating that the FBI is "looking for systems already out
there to leverage their capabilities" and that "the backbone \[for
Gateway ISI connectivity\] will \[most likely\] be riss.net\...."

**[Global Reauthorization and Name Change]{.underline}**

Deputy Director Ward updated attendees on the status of Global
reauthorization. Per Federal Advisory Committee Act (FACA) term
guidelines, the U.S. Attorney General was reviewing and---barring
unforeseen circumstances---reauthorizing the Global Initiative for a
succeeding two-year term. Deputy Director Ward informed members the
process was almost complete, and "as soon as the Attorney General signs
off, we will notify each and every one of you." He did not anticipate
any problems.

As part of this reauthorization process, the Global project will undergo
a name change, from the "Global Justice Information ***Network***" to
the "Global Justice Information ***Sharing Initiative***" (emphasis
added). This is to more adequately represent the project's goal, and to
dispel any connotation mistakenly associating Global with the
development of a physical "super network."

 

**GAC Working Group Reports**

GAC Working Groups, comprised of committee members and other
subject-matter experts, expand the Committee's knowledge base and
experience. These groups are formed around timely issues impacting
justice information sharing and meet as often as necessary.

**[Infrastructure/Standards Working Group]{.underline}**

***Background***

The Infrastructure/Standards Working Group (ISWG) was formed because
successful broad-scale data exchange is greatly facilitated by (if not
dependent on) the development and adoption of standards that enable
transparent integration of disparate systems.

The goal of this working group is to define a framework that will assist
government entities in establishing an operational environment that will
enable them to share justice information within the guiding principles
of the GAC. The framework will be designed to identify those critical
components, programmatic and technical, necessary to develop and
maintain a sound infrastructure.

***Presentation***[^28]

-   ISWG Chairman Tom Henderson, Executive Director, Government
    Relations Office, National Center for State Courts, provided a brief
    overview of the goals and structure of ISWG.

> Moving forward, to best address the issues remanded to ISWG, the
> talents of Working Group members will be divided among three
> reconstituted committees:

1.  Justice Standards Registry Committee,

2.  Infrastructure Framework Committee, and

3.  Emerging Technology Committee, which also oversees the efforts of
    the Extensible Markup Language (XML) Structure Task Force (XSTF)

-   ISWG Vice Chairman Harlin McEwen, Chairman of the IACP
    Communications and Technology Committee, highlighted the JSR.\
    Mr. Ken Gill, OJP, provided an accompanying online demonstration.

-   Emerging Technology Committee Chairman Michael J. Roggero,
    Information Technology Division Director, Missouri Supreme Court,
    and Mr. Paul Embley, Practitioners Assistance Team and Chairman of\
    the XSTF, outlined the progress of the XML Data Sharing Project.

-   Mr. Henderson forecast ISWG activities for 2003. He requested GAC
    members contribute standards to the JSR. He concluded by encouraging
    participants to utilize and *customize* the various products[^29]
    available for use in Global outreach:

    -   JSR brochure

    -   JSR PowerPoint

    -   XML article by Mr. Embley

**[Privacy/Information Quality Working Group]{.underline}**

***Background***

The Privacy/Information Quality Working Group (PWG) was formed because
of the growing need to address information privacy as impacted by
advancing technological capabilities. Indeed, *privacy* may become one
of the most important technology issues of the 21st century.

Goals of this working group include assisting governments in ensuring
that personal information will not be inappropriately disseminated or
misused; ensuring that there are safeguards against the collection and
use of inaccurate information---particularly when the information is
disseminated in open environments such as Internet-based systems; and
improving the reliability of criminal records in an integrated
electronic system.

***Presentation***[^30]

Privacy/Information Quality Working Group Chairman Cabell Cropper,
Executive Director, National Criminal Justice Association, updated
members on the disposition of the *Justice Information Privacy
Guideline* ("Guideline") document. The GAC, through the PWG, coordinated
production of the Guideline.

The Guideline is a manual for practitioners describing the
implementation of privacy policy, providing practical "how to"
processes, underscoring the importance of addressing privacy issues, and
establishing a generic framework. As part of the final

editing process, the Guideline was reviewed by the public/private
entities, and now resides with NCJA for custodianship and
distribution.[^31]

Mr. Cropper concluded by citing the upcoming PWG meeting on\
December 3, 2002. The main focus will be prevailing privacy and security
issues\
post-September 11. OHS staff is very interested in these topics, and
plans to be in attendance.

**[Security Working Group\
]{.underline}**

***Background***

The Security Working Group (SWG) was formed in recognition of the fact
that the security of the entire justice information exchange enterprise
is only as strong as the weakest link. Of particular importance is the
determination of effective security guidelines for legacy
networks/systems, as well as the new and enhanced networks and systems
to which they are joined.

The goal of this working group is to inform the justice and
justice-related communities about acceptable integrated justice system
security measures, encouraging them to adopt security guidelines that
have been reviewed to ensure trusted partnerships and data integrity.

***Presentation***[^32]

The main focus of the presentation given by Mr. Correll, SWG Chairman,
was the development of the *Global Guidelines for Securely Sharing
Justice and Law Enforcement Information* ("Draft"). Information security
experts and representatives from local, state, tribal, and federal
justice and justice-affiliated agencies are contributing to this effort.
The Draft will serve a strong educational purpose in the justice and
public safety communities, and will contain the added value of
recommended guidelines, best practices, and a library of referenced
local and state policies.

Mr. Correll plans to have the Draft ready for initial GAC review at the
spring 2003 meeting.

**[Outreach Working Group]{.underline}**

***Background***

To engender widespread justice information sharing participation and
support, a great deal of education and sharing of expertise still needs
to take place. The goal of the Outreach Working Group is to inform the
justice and justice-related communities about the functions, activities,
and objectives of the GAC, encouraging them to create an environment
that promotes the sharing of justice information utilizing efficient and
cost-effective technologies and practices.

***Presentation***

Throughout the meeting, numerous speakers and commenting GAC members
reiterated the critical importance of outreach. As such, a more
broad-based approach to outreach was formulated by the GAC ESC and
presented to the group at the conclusion of the meeting.[^33]

**Moderated Discussion: Grant Incentives**

GAC member Mr. Thomas O'Reilly, Administrator, Department of Law and
Public Safety, Office of the Attorney General -- New Jersey, moderated a
discussion on attaching incentives and/or compliance measures to federal
grants for state information sharing technology programs.

Mr. O'Reilly listed a number of critical issues and consequences of
disjointed approaches to funding (i.e., lack of universal information
sharing-related requirements), such as:

-   Multiple funding streams hamper, not help, information sharing

-   Creation of "silos"

-   Each grant program has its own unique set of rules

-   Disconnects occur due to conflicting requirements

-   State's ability to fund information sharing projects that crosscut
    jurisdictional and agency boundaries are limited

-   There is little opportunity to co-mingle funding

-   Continuity of funding is not always evident/present; grant programs
    tend to be short-term fixes for a long-term problem

-   Such approaches result in lack of planning, lack of time to leverage
    funding

-   Such approaches do not facilitate the work of Global

But how do you address these problems? Positive and coaxing measures
(the "carrot" approach)? Or negative/coercive requirement (the "stick")?
And, more fundamentally, is this topic even appropriate within the
Global dialogue?

Most agreed the issue was inevitable, and worthy of at least cursory
Global examination. Many Committee members supported the "carrot"
approach, or incentives, as the best way to move grantees toward
planning, designing, and implementing integrated systems based on
accepted standards. Several attendees expressed the opinion that the
"stick" approach to grant requirements was pointless, as generally
little or no enforcement measures are applied.

Integrating members' feedback and the directions of the GAC ESC, Mr.
O'Reilly will draft a white paper further exploring the issue. This
topic will carry over to the spring 2003 meeting.

**Presentation: Association of State Correctional Administrators**

The GAC has engaged the entire justice community in a dialogue about
information sharing for several years. As a result of this longevity and
comprehensive Committee composition, the GAC has established itself as a
premier forum for briefing a broad range of constituencies on justice
data exchange efforts. In this spirit, at the October meeting, the GAC
was briefed on the Association of State Correctional Administrators
(ASCA)[^34]/Corrections Technology Association (CTA).[^35] The
presentation was provided by Mr. George Camp, Executive Director, ASCA;
Jeff Beard, Ph.D., Secretary of Corrections, Pennsylvania Department of
Corrections; and\
Mr. Andrew Keyser, Chief Information Officer, Pennsylvania Department of
Corrections, and CTA President-elect.

The presentation[^36] addressed the following topics:

1.  Introduction

2.  ASCA Overview

3.  CTA Overview

4.  ASCA and CTA Initiatives

-   Performance Measures

-   Common Business Functions

-   Data Exchange

-   Enterprise Architecture Development

5.  Importance of ***corrections*** to ***public safety***

6.  Importance of ***corrections*** to ***homeland security***

The speakers concluded by expressing a strong interest in GAC
participation. Chairman Cooper welcomed their contributions, noting that
GAC Working Groups are excellent venues for incorporating the expertise
of agencies outside Committee membership. The GAC ESC will review
Working Group rosters for ASCA/CTA inclusion.

**Global Business**

Chairman Cooper concluded the meeting with a discussion of Global
business items:

**[Working Group Restructuring]{.underline}**

***Dissolution of the Outreach Working Group***

Outreach remains critical to the GAC efforts. However, due to the
increased yield in Global-facilitated products and activities, it was
determined this responsibility is now best accomplished by the
respective working groups---those most involved and knowledgeable about
the products being promoted. Therefore, as Global moves forward,
"outreach" will be remanded to the Chairs of these groups and overseen
by the Executive Steering Committee. The Outreach Working Group as a
formal body was dissolved in fall 2002.

***Formation of the Intelligence Working Group***

In fall 2002, in accordance with governing bylaws,[^37] the Intelligence
Working Group was formed to examine and integrate into the GAC dialogue
the particular challenges to intelligence sharing. This working group
will explore the important role of sharing SBU information, and how this
issue furthers and supports the exchange of crucial data among local,
state, tribal, and federal agencies. Superintendent Carraway was
appointed Chairman.

**[GAC Leadership]{.underline}**

Deputy Director Ward addressed a specific GAC governance issue initiated
by the Office of the General Counsel, OJP, regarding eligibility
requirement for election to the Chairman and Vice Chairman of the GAC.

He explained that Global ***must*** comply with the stipulation that
only practitioners[^38] can be elected to the top two positions. A vote
on amending the GAC bylaws was deemed as unnecessary, as this regulation
is enumerated elsewhere in Office of the General Counsel documentation.

This guideline will impact the slate of nominations for the spring 2003
election of GAC officers.

**[Future Activities]{.underline}**

***Spring 2003 GAC Meeting***

 

**The next Global meeting** will be held **April 1-2, 2003,** in the
Washington, DC, area. Due to the fact that GAC agendas are becoming more
robust and intensive, and to assist members in minimizing time
out-of-office, the structure of Global meetings will be revised on a
trial basis:

-   The GAC ESC will meet the morning of April 1.

-   The full Committee meeting will be divided into two half-days: the
    GAC will convene the afternoon of April 1 (1:00 p.m. -- 5:00 p.m.)
    and the morning of April 2 (concluding by 12:00 Noon).

-   The GAC ESC will reconvene on the afternoon of April 2.

Agenda items will include a continued discussion of grant
incentives---aided by the reviewing of Mr. O'Reilly's draft white
paper---and the election of GAC officers.

***GAC/OHS Collaboration***

Pursuant to the day's discussions, Chairman Cooper recognized that
although OHS may be in transition until Congress passes the Department
of Homeland Security bill, the GAC should continue conferring with OHS
staff to further common information sharing efforts. To that end, a
November 21, 2002, meeting was planned to identify specific work tasks
for GAC/OHS coordination.

 

**Adjournment**

In closing, Chairman Cooper thanked Committee members, federal
representatives, and support staff for their contributions. Hearing no
further discussion, the meeting was adjourned.

minutes-GAC Oct15 02 dc

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##### **Attachment A**

***GAC Member List as of January 1, 2003***

**Global Justice Information Sharing Initiative Advisory Committee**

**1/15/2003**

Mr. Zalmai Azmi

Chief Information Officer

Executive Office for United States Attorneys

U.S. Department of Justice

Bicentennial Building

600 E Street, NW, Room 8009

Washington, DC 20530

Phone: (202) 616-6973

Fax: (202) 616-4604

E-mail: <zal.azmi@usdoj.gov>

Representing: Executive Office for United States Attorneys

Mr. David K. Byers

Director

Administrative Office of the Courts

Arizona Supreme Court

1501 West Washington Street, Suite 411

Phoenix, AZ 85007

Phone: (602) 542-9307

Fax: (602) 542-9484

E-mail: <dbyers@supreme.sp.state.az.us>

Representing: Conference of State Court Administrators

Mr. Timothy Cadigan

Branch Chief

Technology and Analysis

Administrative Office of the U.S. Courts

One Columbus Circle, NE

Washington, DC 20544

Phone: (202) 502-1631

Fax: (202) 502-1677

E-mail: <timothy_cadigan@ao.uscourts.gov>

Representing: Administrative Office of the U.S. Courts

Superintendent Melvin J. Carraway

Indiana State Police

Indiana Government Center North

100 North Senate Avenue, Third Floor

Indianapolis, IN 46204

Phone: (317) 232-8241

Fax: (317) 232-5682

E-mail: <mjcarraway@isp.state.in.us>

Representing: International Association of Chiefs of Police --

Division of State and Provincial Police

Deputy Superintendent William Casey

Bureau of Administrative Services

Boston Police Department

One Schroeder Plaza

Boston, MA 02120

Phone: (617) 343-4558

Fax: (617) 343-5341

E-mail: <caseyw.bpd@ci.boston.ma.us>

Representing: Criminal Justice Information Services\
Advisory Policy Board

Mr. Henry J. Coffman

Assistant Director

INTERPOL-USNCB

1301 New York Avenue, NW, Room 4014

Washington, DC 20005

Phone: (202) 616-7984

Fax: (202) 616-1357

E-mail: <henry.coffman@usdoj.gov>

Representing: INTERPOL-USNCB

Mr. Gary R. Cooper

Executive Director

SEARCH, The National Consortium for Justice\
Information and Statistics

7311 Greenhaven Drive, Suite 145

Sacramento, CA 95831

Phone: (916) 392-2550 ext. 218

Fax: (916) 392-8440

E-mail: <gary.cooper@search.org>

Representing: SEARCH, The National Consortium\
for Justice Information and Statistics

Mr. A. Carlos Correa

Director

Office of Policy Development and Enforcement

U.S. Department of the Treasury

1500 Pennsylvania Avenue, NW, Room 4312

Washington, DC 20220

Phone: (202) 622-7316

Fax: (202) 622-7301

E-mail: <carlos.correa@do.treas.gov>

Representing: U.S. Department of the Treasury

Mr. Steven E. Correll

Executive Director

National Law Enforcement Telecommunication System

2930 East Camelback Road, Suite 160

Phoenix, AZ 85016

Phone: (602) 224-0744

Fax: (602) 224-9101

E-mail: <scorrell@nlets.org>

Representing: National Law Enforcement Telecommunication System

Mr. Cabell C. Cropper

Executive Director

National Criminal Justice Association

720 Seventh Street, NW, Third Floor

Washington, DC 20001-3716

Phone: (202) 628-8550

Fax: (202) 628-0080

E-mail: <ccropper@ncja.org>

Representing: National Criminal Justice Association

Mr. Michael Duffy

Director of Telecommunications

U.S. Department of Justice

950 Pennsylvania Avenue, NW, Room 1314

Washington, DC 20530

Phone: (202) 305-4568

Fax: (202) 514-1225

E-mail: <michael.duffy@usdoj.gov>

Representing: Justice Management Division, U.S. Department of Justice

Mr. Tom A. Henderson

Executive Director

Office of Government Relations

National Center for State Courts

2425 Wilson Boulevard, Suite 350

Arlington, VA 22201

Phone: (703) 841-0200 ext. 5600

Fax: (703) 841-0206

E-mail: <thenderson@ncsc.dni.us>

Representing: National Center for State Courts

Mr. E. Hunter Hurst III

Director

National Center for Juvenile Justice

710 Fifth Avenue, Third Floor

Pittsburgh, PA 15219

Phone: (412) 227-6950

Fax: (412) 227-6955

E-mail: <hurst3@ncjj.org>

Representing: National Council on Juvenile and Family Court Judges

Ms. Linda R. Lewis

President and Chief Executive Officer

American Association of Motor Vehicle Administrators

4301 Wilson Boulevard, Suite 400

Arlington, VA 22203

Phone: (703) 908-5766

Fax: (703) 522-1553

E-mail: <llewis@aamva.org>

Representing: American Association of Motor Vehicle Administrators

Mr. Harlin R. McEwen

Chairman

Communications and Technology Committee

International Association of Chiefs of Police

422 Winthrop Drive

Ithaca, NY 14850

Phone: (607) 257-1522

Fax: (607) 257-8187

E-mail: <chiefhrm@leo.gov>

Representing: International Association of Chiefs of Police

Mr. Thomas J. O'Reilly

Administrator

Department of Law and Public Safety

New Jersey Office of the Attorney General

Post Office Box 081

Trenton, NJ 08625

Phone: (609) 292-9660

Fax: (609) 292-4299

E-mail: thomas.o'reilly@lps.state.nj.us

Representing: National Association of Attorneys General

Chief Charles H. Ramsey

Metropolitan Police Department

300 Indiana Avenue, NW, Room 5080

Washington, DC 20001

Phone: (202) 727-4218

Fax: (202) 727-9524

E-mail: <mpdcchief_org@excite.com>

Representing: Major Cities Chiefs' Association

Chief Edward Reina

Yavapai-Prescott Tribal Police Department

530 East Merritt Street

Prescott, AZ 86301

Phone: (928) 443-1599

Fax: (928) 443-1603

E-mail: <yptpd@northlink.com>

Representing: International Association of Chiefs of Police -\
Indian Country Law Enforcement Section

Mr. Thom Rubel

Director

State Information Technology Program

National Governors Association

Hall of States

444 North Capitol Street, NW

Washington, DC 20001

Phone: (202) 624-7740

Fax: (202) 624-5313

E-mail: <trubel@nga.org>

Representing: National Governors Association

The Honorable Gus F. Sandstrom

District Attorney

10th Judicial District - Colorado

Suite 801

201 West Eighth Street

Pueblo, CO 81003

Phone: (719) 583-6030

Fax: (719) 583-6666

E-mail: <gus@co.pueblo.co.us>

Representing: National District Attorneys Association

Mr. Robert Shepherd

Director

Information Sharing and Integration

Department of Homeland Security

The White House

1600 Pennsylvania Avenue

Washington, DC 20502

Phone: (202) 456-7532

Fax: (202) 456-7540

E-mail: <rshepher@oa.eop.gov>

Representing: Department of Homeland Security

Mr. William B. Simpkins

Assistant Administrator

Operational Support Division

Office of Investigative Agency Policies

Drug Enforcement Administration

700 Army Navy Drive, Room W12142

Arlington, VA 22202

Phone: (202) 307-4730

Fax: (202) 307-7359

E-mail: <brian.donga@usdoj.gov>

Representing: Drug Enforcement Administration

The Honorable Richard W. Stanek

House of Representatives

State of Minnesota

543 State Office Building

100 Constitution Avenue

St. Paul, MN 55155

Phone: (651) 296-5502

Fax: (763) 420-3320

E-mail: <rep.rich.stanek@house.mn>

Representing: National Conference of State Legislatures

Mr. John Thompson

Deputy Executive Director

National Sheriffs' Association

1450 Duke Street

Alexandria, VA 22314

Phone: (703) 838-5313

Fax: (703) 683-6541

E-mail: <jthompson@sheriffs.org>

Representing: National Sheriffs' Association

Ms. Richelle G. Uecker

Deputy Judicial District Court Administrator

Hennepin County District Court

C1251 Government Center

300 South Sixth Street

Minneapolis, MN 55487

Phone: (612) 348-4877

Fax: (612) 348-2131

E-mail: <chelle.uecker@co.hennepin.mn.us>

Representing: National Association for Court Management

Mr. David G. Walchak

Deputy Assistant Director

Communication and Technology Branch

Criminal Justice Information Services Division

Federal Bureau of Investigation

935 Pennsylvania Avenue, NW, Room 11255

Washington, DC 20535

Phone: (202) 324-8910

Fax: (202) 324-3364

E-mail: <dwalchak@leo.gov>

Representing: FBI - Criminal Justice Information Services Division

Mr. H. Scott Wallace

Director

Defender Legal Services

National Legal Aid and Defender Association

Suite 800

1625 K Street, NW

Washington, DC 20006

Phone: (202) 452-0620 ext. 212

Fax: (202) 872-1031

E-mail: <s.wallace@nlada.org>

Representing: National Legal Aid and Defender Association

Mr. Joey R. Weedon

Manager

Government Affairs

American Correctional Association

4380 Forbes Boulevard

Lanham, MD 20706

Phone: (301) 918-1885

Fax: (301) 918-1933

E-mail: <joew@aca.org>

Representing: American Correctional Association

Mr. Gerald E. Wethington

Chief Information Officer

State of Missouri

Truman Building, Room 560

Post Office Box 809

Jefferson City, MO 65102

Phone: (573) 526-7741

Fax: (573) 526-7747

E-mail: <wethig@mail.oit.state.mo.us>

Representing: National Association of State Chief Information Officers

Mr. Carl Wicklund

Executive Director

Council of State Governments

American Probation and Parole Association

Post Office Box 11910

Lexington, KY 40578

Phone: (859) 244-8216

Fax: (859) 244-8001

E-mail: <cwicklund@csg.org>

Representing: American Probation and Parole Association

National Congress of American Indians -- Vacant

#####   {#section-17 .unnumbered}

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##### **Attachment B**

***Global Justice Information Network\
Annual Report 2002***

##  

#####  {#section-36 .unnumbered}

> ***Global Justice Information Network***
>
> ***Annual Report2002***
>
> ***Preface***
>
> American democracy is rooted in the precepts of federalism---a system
> of government in which our state governments share power with federal
> institutions. **Our structure of overlapping federal, state, and local
> governance...provides unique opportunity and challenges for our
> homeland security efforts**. The opportunity comes from the expertise
> and commitment of local agencies and organizations involved in
> homeland security. The challenge is to develop interconnected and
> complementary systems that are reinforcing rather than duplicative and
> that ensure essential requirements are met. **A national strategy
> requires a national effort.**
>
> *--- [National Strategy for Homeland Security]{.underline}, July
> 2002.*[^39]

Introduction

Never before has America's need for justice information sharing been
more compelling. The absence of this capability, however, has plagued
practitioners for decades. While broad-scale exchange has yet to be
achieved, claims that the problem has gone unaddressed are unwarranted.
The Global Justice Information Network (Global) Advisory Committee (GAC
or "Committee") has concentrated its diverse expertise on just such
challenges to and opportunities for justice and public safety
information sharing. Since 1998, members of this Federal Advisory
Committee---representing justice and public safety communities at all
levels of government---have actively pursued information sharing while
safeguarding citizens' constitutional rights. Global is truly a
"national effort."

During 2002, GAC successes have positively impacted information sharing
for the entire justice and public safety communities. This group has:

-   Facilitated a Web-based standards registry program, promoting
    national systems interoperability;

-   Facilitated an ongoing Justice Extensible Markup Language (XML) Data
    Project, yielding:

    -   Reconciliation between disparate XML specifications, enhancing
        justice information sharing among the courts, local police, the
        transportation community, and federal law enforcement;

    -   Production of a Justice XML Data Dictionary containing hundreds
        of common data elements;

    -   Evolution of the Justice XML Data Dictionary effort toward more
        universal applicability by using the latest information sharing
        protocols;

    -   Collaboration with the XML.GOV project, to determine how Global
        XML efforts can serve as a model for XML registries.

-   Explored ways in which Global can interface with and support the
    Office of Homeland Security (OHS) information sharing mission;

-   Formed a new working group to examine intelligence information[^40]
    sharing;

-   Supported the drafting of *Global Guidelines for Securely Sharing
    Justice and Law Enforcement Information*;

-   Expanded the GAC membership, to represent the changing face of
    justice-involved agencies; and

-   Developed a unique commodity: trust. This is, perhaps, the
    Committee's most important accomplishment. Through time and effort,
    the GAC has engendered an *esprit de corps* among members from
    disparate constituencies and levels of government, resulting in a
    willingness to reconcile proprietary issues in pursuit of the common
    goal of sharing information.

Building on these achievements, important next steps include vigorously
promoting the coordination of related standards via population and use
of the Justice Standards Registry for Information Sharing, exploring the
applicability of Enterprise Architecture to facilitate broad-scale
information sharing, confirming safeguards against misuse of personal
information and improving criminal records reliability, promoting
acceptable integrated justice system security measures, and---as the
landscape of justice-interested agencies broadens to meet new challenges
to our nation---informing and collaborating with all parts of the
justice and public safety communities involved in information sharing
activities.

Background

# 

[Mission and Guiding Principles]{.underline}

The GAC mission is to improve the administration of justice and protect
the nation's public by promoting practices and technologies for the
secure sharing of justice-related information.

The GAC operates under the auspices of the Bureau of Justice Assistance
(BJA), Office of Justice Programs (OJP), U.S. Department of Justice, and
advises the federal government---specifically through the Assistant
Attorney General, OJP, and the U.S. Attorney General---in facilitating
standards-based electronic information exchange throughout the justice
and public safety communities. The broad scope of the effort is
fundamental, because public and practitioner safety is best secured when
all players---from patrol officers to prosecutors, from courts officials
to corrections personnel---have access to timely and accurate
information.

The guiding principles of the GAC are to:

-   Bring together representatives from the entire justice community and
    related entities---including private industry---to overcome the
    barriers to justice information sharing across agencies,
    disciplines, and levels of government.

-   Promote the development and implementation of standards that
    facilitate seamless exchange of information among justice and
    related systems.

-   Provide information that supports sound business decisions for the
    planning, design, and procurement of cost-effective, interoperable
    information systems.

-   Promote constitutional values and individual rights by ensuring the
    accuracy and security of justice information, and the implementation
    of appropriate privacy safeguards.

-   Recommend concepts that leverage existing infrastructure,
    capabilities, and functionality.

The GAC operates in accordance with Federal Advisory Committee Act
(FACA) provisions and convenes twice a year in Washington, DC. Meetings
are announced in the *Federal Register,* and the public are welcome as
observers.

In fall 2002, per FACA term guidelines, the U.S. Attorney General
reviewed and reauthorized the Global Initiative for a succeeding
two-year term. As part of this reauthorization process, the project will
undergo a name change, from the "Global Justice Information
***Network***" to the "Global Justice Information ***Sharing
Initiative***" (emphasis added). This is to more adequately represent
the project's goal, and to dispel any connotation mistakenly associating
Global with the development of a physical "super network."

**[\
]{.underline}**

**[GAC Structure: Membership, Leadership, and Working
Groups]{.underline}**

The GAC is comprised of key personnel from local, state, tribal,
federal, and international justice and public safety entities, and
includes agency executives and policy makers; automation planners and
managers; information practitioners; and, most importantly, end users.
This last group distinguishes the GAC as a committee whose members
remain actively dedicated to information sharing, precisely because they
continue to be producers, consumers, and administrators of crucial
justice-related data.

***[Membership]{.underline}***

Committee membership reflects the fundamental GAC tenet that the entire
justice-interested community must be involved in information exchange.
Representatives from the following entities serve as members:

-   Administrative Office of the U.S. Courts

-   American Association of Motor Vehicle Administrators

-   American Correctional Association

-   American Probation and Parole Association

-   Conference of State Court Administrators

-   Criminal Justice Information Services Advisory Policy Board

-   Drug Enforcement Administration

-   Executive Office for the United States Attorneys

-   Federal Bureau of Investigation -- Criminal Justice Information
    Services Division

-   International Association of Chiefs of Police

-   International Association of Chiefs of Police -- Division of State
    and Provincial Police

-   International Association of Chiefs of Police -- Indian Country Law
    Enforcement Section

-   INTERPOL

-   Major Cities Chiefs' Association

-   National Association for Court Management

-   National Association of Attorneys General

-   National Association of State Chief Information Officers

-   National Center for State Courts

-   National Conference of State Legislatures

-   National Congress of American Indians

-   National Council of Juvenile and Family Court Judges

-   National Criminal Justice Association

-   National District Attorneys Association

-   National Governors Association

-   National Law Enforcement Telecommunication System

-   National Legal Aid & Defender Association

-   National Sheriffs' Association

-   Office of Homeland Security

-   SEARCH, The National Consortium for Justice Information and
    Statistics

-   U.S. Department of Justice -- Justice Management Division

-   U.S. Department of the Treasury

***[Leadership]{.underline}***

GAC leadership is normally elected every two years. However, in early
2002---midway through the regular term---Colonel Michael D. Robinson
resigned as Director of the Michigan State Police to assume a command
position within the Transportation Security Administration (TSA); he
also resigned as GAC Chair and representative of the International
Association of Chiefs of Police (IACP). Consequently, per GAC bylaws,
Mr. Gary Cooper, Executive Director, SEARCH, The National Consortium for
Justice Information and Statistics, moved from\
Vice Chair to the position of Chair. Committee members elected Mr.
Gerald Wethington, State of Missouri Chief Information Officer and GAC
representative of the National Association of State Chief Information
Officers (NASCIO), as the new Vice Chair. Chairman Cooper and\
Vice Chairman Wethington will serve until spring 2003, when elections
resume their two-year cycle.

The GAC Executive Steering Committee (ESC) consists of the GAC Chair
and\
Vice Chair, the working group Chairs, and two at-large GAC
representatives. The two at-large representatives are nominated and
elected by the ESC.

The Executive Steering Committee has the authority and responsibility
to:

-   Set priorities, direct research, and prepare advisory
    recommendations for the approval of the GAC and, upon their
    approval, forward advisory recommendations to the Assistant Attorney
    General, OJP, and the U.S. Attorney General (or the designated
    appointee of the U.S. Attorney General).

-   Schedule meetings and develop GAC meeting agendas with the final
    approval of the GAC Chair and the Designated Federal Official.

-   Consolidate and report GAC recommendations to other appropriate
    organizations, as necessary.

-   Track and report results and/or actions taken on GAC concerns and
    recommendations.

-   Solicit additional technical, professional, and administrative
    assistance to effectively and adequately address GAC concerns and
    support GAC activities.

***[Working Groups]{.underline}***

GAC working groups, comprised of committee members and other
subject-matter experts, expand the GAC's knowledge and experience. These
groups are formed around timely issues impacting justice information
sharing and meet as often as necessary. During 2002, the following
working groups engaged in targeted activities on behalf of the GAC.

[Infrastructure/Standards Working Group]{.underline}

The Infrastructure/Standards Working Group (ISWG) was formed because
successful broad-scale data exchange is greatly facilitated by (if not
dependent on) the development and adoption of standards that enable
transparent integration of disparate systems.

The goal of this working group is to define a framework that will assist
government entities in establishing an operational environment that will
enable them to share justice information within the guiding principles
of the GAC. The framework will be designed to identify those critical
components, programmatic and technical, necessary to develop and
maintain a sound infrastructure.

[Privacy/Information Quality Working Group]{.underline}

The Privacy/Information Quality Working Group was formed because of the
growing need to address information privacy as impacted by advancing
technological capabilities. Indeed, *privacy* may become one of the most
important technology issues of the 21st century.

Goals of this working group include assisting governments in ensuring
that personal information will not be inappropriately disseminated or
misused; ensuring that there are safeguards against the collection and
use of inaccurate information---particularly when the information is
disseminated in open environments such as Internet-based systems; and
improving the reliability of criminal records in an integrated
electronic system.

[Security Working Group\
]{.underline}

The Security Working Group was formed in recognition of the fact that
the security of the entire justice information exchange enterprise is
only as strong as the weakest link. Of particular importance is the
determination of effective security guidelines for legacy
networks/systems, as well as the new and enhanced networks and systems
to which they are joined.

The goal of this working group is to inform the justice and
justice-related communities about acceptable integrated justice system
security measures, encouraging them to adopt security guidelines that
have been reviewed to ensure trusted partnerships and data integrity.

[Outreach Working Group]{.underline}[^41]

To engender widespread justice information sharing participation and
support, a great deal of education and sharing of expertise still needs
to take place.

The goal of the Outreach Working Group is to inform the justice and
justice-related communities about the functions, activities, and
objectives of the GAC, encouraging them to create an environment that
promotes the sharing of justice information utilizing efficient and
cost-effective technologies and practices.

**Global Advisory Committee 2002: Year in Review**

During the past year, the GAC has engaged in the following:

**[Justice Extensible Markup Language (XML) Data Sharing
Project]{.underline}**

In March 2001, to explore XML support of justice information sharing,
ISWG---through the GAC---facilitated the convening of data exchange
experts from the following three XML justice information sharing
projects:

1.  Joint Task Force Rap Sheet Standardization Project

2.  LegalXML Court Filing Standard Initiative

3.  Regional Information Sharing Systems XML Data Exchange Specification

In December 2001, the American Association of Motor Vehicle
Administrators (AAMVA) joined the effort.

Additionally, in partnership with BJA, the National Institute of Justice
funded participation of standards specialists from the Institute for
Telecommunication Sciences, National Telecommunications and Information
Administration (NTIA), throughout the process. These specialists provide
objective guidance, expertise, and evaluation on conjoining the
respective efforts.

These participants (of what would become known as the XML Reconciliation
Effort) worked toward reconciling the specifications to create a common
data dictionary for use by other developers of XML justice information
sharing standards. The resulting *Justice Reconciled Data
Dictionary*[^42] contains approximately 300 data element tags, and is
being used in a growing number of live implementations throughout the
country as well as in certain efforts in the final

stages of development. On April 11, 2002, GAC members unanimously passed
the following recommendation in support of this data dictionary:

> The GAC recommends that the Office of Justice Programs initiate a
> project to develop a suitable application to manage the Justice XML
> Data Dictionary.

Other organizations began exploring the use of the data dictionary in
developing their own applications, but ultimately determined
that---although useful---it did not harness the full potential of XML.
Responsively, in follow-up meetings between members of the original
Reconciliation Effort and representatives of additional groups,
participants moved toward encompassing the data dictionary in XML
schema[^43]. This phase of the effort, completed in\
June 2002, produced the *Justice XML Data Dictionary Schema*[^44]*,*
facilitating easier document transmission and information sharing across
the Internet.

Although the schema approach was the logical next step to take, it still
does not provide the full extension of the XML product. Moving forward,
participants of the XML initiative plan to represent object
***relationships***, the key to creating the most fully beneficial
product. Efforts[^45] to solve these relational challenges in the
justice framework have begun. This work is being performed on an
accelerated schedule, slated for completion in spring 2003, and
additional significant national efforts---such as work by Organization
for the Advancement of Structured Information Standards (OASIS)[^46] and
XML.GOV[^47]---will be included.

 

The next stage of the GAC XML project proposes utilizing the emerging
Resource Definition Framework (RDF) standard, allowing a more practical
implementation of object relationships.

**Diagram 1.**

**Illustration of the Various Implementations and Stages of the GAC XML
Project**

![](media/image1.wmf){width="5.520138888888889in"
height="3.2597222222222224in"}

The three original projects have submitted their respective XML
standards and the common *Justice Reconciled Data Dictionary* to
OJP---through ISWG/GAC---for review and recognition via the Justice
Standards Registry for Information Sharing (discussed below). The schema
iterations will shortly follow suit, providing an information sharing
blueprint for other related efforts. It is hoped the substantial results
of this ongoing project will stem disparate information sharing
developments which, no matter how well-intentioned, only serve to
fracture the justice and public safety communities and isolate vital
data.

**[Justice Standards Registry for Information Sharing]{.underline}**

The success of justice-related information sharing is greatly
facilitated by the development and adoption of a standards coordination
process, permitting the transparent integration of disparate systems.
Currently there are numerous standards development efforts underway
within the justice community, as well as other sectors, such as public
safety and transportation, which will undoubtedly impact the overall
safety of our citizens. Therefore, these activities, including those
sponsored by industry, deserve close attention and coordination.
Responding to this imperative for coordination, ISWG---through the
GAC---facilitated the development of the **Justice Standards Registry
for Information Sharing** ("Registry" or JSR), an easy-to-access
information exchange tool for practitioners across the entire\
justice/public safety landscape, at every level of government. OJP
released the Registry in\
fall 2002.

The Registry serves four critical purposes:

1.  Facilitates the planning and implementation of effective information
    sharing projects by enabling practitioners to review their peers'
    standards concepts, documents in progress, specifications, and
    completed and/or implemented standards (saving resources of time,
    money, and effort);

2.  Provides real-world insight into the utility and application of the
    Registry's entries through accompanying "users comments" sections;

3.  Offers practitioners the ability to submit standards and comments
    for the benefit of the whole justice-interested community; and

4.  Represents standards in all phases of the development process:
    planning, emerging, implementation, and twilighting.

The Registry is housed on the Global/OJP IT Initiatives Web site[^48], a
comprehensive, easily accessible resource exploring the information
sharing process, initiatives, and technological developments. By logging
onto the JSR, users have a number of valuable services literally at
their fingertips:

-   A repository of information technology and communications standards
    and specifications. In some cases, the Registry contains the entire
    standard itself.

-   A Web-based method of sharing information regarding justice and
    public safety-related data exchange, retrieval, collaboration, and
    integration.

-   A forum for feedback and review.

-   A search engine, help screens, and tutorial pages to maximize
    capabilities.

-   A subscription service that automatically alerts registered users
    about the addition or updating of standards.

To monitor performance and ensure continued maximum efficacy, on April
11, 2002, members of the GAC unanimously approved the following
recommendation:

> The GAC recommends that the Office of Justice Programs provide for a
> formal, structured review of the Justice Standards Registry Program on
> an annual basis, or as necessary.

ISWG is currently determining performance measures for use in this
annual review.

**[Global/OJP Information Technology Initiatives Web Site]{.underline}**

GAC members also significantly contribute to the OJP Information
Technology (IT) Initiative/Global Justice Information Network Web site.

This comprehensive, "one-stop-shop" was developed for interested justice
and public safety practitioners at all levels of government and all
stages of the information sharing process.

Topics include[^49]:

-   Global publications, minutes, and presentations

-   GAC meeting announcements

-   Justice Standards Registry for Information Sharing

-   Justice XML Data Dictionary

-   Featured information sharing initiatives and organizations, such as
    Justice Information Sharing Professionals (JISP)

-   Computer system information exchange processes

-   New policy and technology developments

-   Model information sharing systems

-   Information sharing "lessons learned"

-   Promising practices

-   Peer-to-peer networking

-   Events calendar

-   Latest news and online newsletter

**[Global Guidelines for Securely Sharing Justice and Law Enforcement
Information]{.underline}**

The GAC, through its Security Working Group, is currently developing the
*Global Guidelines for Securely Sharing Justice and Law Enforcement
Information* ("Draft"). Information security experts and representatives
from local, state, tribal, and federal justice and justice-affiliated
agencies are contributing to this effort.

The Draft will serve a strong educational purpose in the justice and
public safety communities, and will contain the added value of
recommended guidelines, best practices, and a library of referenced
local and state policies. Initial plans call for the document to be
organized into the following fourteen "disciplines" or important
security topic areas:

1.  Identification and Authentication

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1.  Authorization and Access Control

2.  Personnel Screening

3.  Separation of Duties

4.  Security Auditing

5.  Intrusion Detection Systems

6.  Firewall, VPNs, and Other Network Safeguards

7.  Data Integrity

8.  Data Classification

9.  Confidentiality

10. Disaster Recovery and Business Continuity

11. Change Management Governance

12. Critical Incident Response

Working group members are also addressing maintenance of the
documentation, Web links and references, and presentation format. The
full GAC anticipates reviewing the Draft at the spring 2003 meeting. The
finished product will be posted on the Global Web site for widespread
access.

**[Expanded GAC Membership]{.underline}**

A hallmark and chief strength of the GAC is its composition: the
carefully balanced representation of all components of the
justice-interested community. In fact, this attention to membership is
ordained: in accordance with the governing bylaws, the GAC is charged
with being "vocal and visible in creating and communicating a *shared
vision among critical stakeholders/key executives* regarding the Global
concept." Abiding by this principle and in recognition of additional
factors (including the new and necessary emphasis on the inextricable
link between justice and public safety agencies), in spring/summer 2002,
GAC membership was expanded as the full Committee voted two agencies
into membership:

-   National Congress of American Indians (NCAI)[^50]

-   Office of Homeland Security (OHS)[^51]

In October 2002, representatives from these agencies attended their
first GAC meeting as Committee members.

#### [Participation in Related Efforts]{.underline}

The GAC has been engaging the justice community in information sharing
activities for approximately five years. This longevity, coupled with
the collective expertise of Committee members, has established the group
as a premier source for advisement and collaboration. In 2002, the GAC
offered assistance to the following groups and/or advised on the
following issues:

*[Office of Homeland Security]{.underline}*

[]{.mark}

As accurately assessed in the Office of Homeland Security (OHS or
"Office") *National Strategy for Homeland Security*, "\[i\]nformation
contributes to every aspect of homeland security and is a vital
foundation for the homeland security effort. Every government official
performing every homeland security mission depends upon information and
information technology."

Consider that this is a unique window of opportunity and time of need.
As the Office engages in fundamental development activities, Global
stands ready to provide critical, experienced information sharing
advisement, strengthening the key OHS Foundation[^52] of Information
Sharing and Systems which, in turn, strengthens the whole of the Office.
At this point in history, perhaps the most immediate and significant
opportunity for leveraging GAC expertise lies in supporting the efforts
of OHS.

Recognizing this, the GAC Executive Steering Committee (ESC) met with\
Mr. Steven I. Cooper, Special Assistant to the President, OHS, in
Washington, DC, in\
August 2002. In preparation for this meeting, Global staff prepared a
briefing paper[^53] documenting precisely how the goals within OHS's own
*"Information Sharing and Systems---National Vision"* overlap with
Global activities, attributes, and guiding principles.

[]{.mark}

In addition to pursuing ways to interface the Global Initiative with the
OHS information sharing mission, ESC members proffered OHS an invitation
to GAC membership. The invitation was accepted.

[]{.mark}

*[Information Sharing in Indian Country]{.underline}*

At the spring 2002 meeting, the GAC was requested to facilitate a
discussion about justice information sharing challenges in Indian
Country. Responsively, in July 2002, the Committee convened an ad hoc
group to examine these issues. GAC Indian Country representatives and
OJP staff involved in tribal programs designated appropriate attendees.
These participants were charged with accomplishing two primary tasks:

1.  Examining the agendas of the standing GAC working groups to
    determine omissions relative to information sharing in Indian
    Country.

2.  Documenting issues of justice and public safety-related information
    sharing and information access in Indian Country relative to three
    categories:

    a.  Access to national information/information sharing systems

    b.  Information sharing between agencies in Indian Country and
        agencies in the surrounding states and counties

    c.  Standardized technology and information management rules and
        protocols within the tribal justice system

Imminently, this ad hoc group is expected to report their findings and
additional recommendations to the GAC ESC. If necessary, the ESC will
recommend further activities[^54] to adequately address tribal concerns.

*[XML.GOV]{.underline}*

XML.GOV---an initiative of the Enterprise Interoperability and Emerging
Information Technology Committee, federal Chief Information Officer
(CIO) Council---aims to "...facilitate the efficient and effective use
of XML through cooperative efforts among government agencies, including
partnerships with commercial and industrial organizations."[^55]
Additionally, the associated "XML Working Group is considering whether
to establish a registry of 'inherently governmental' data elements,
DTDs[^56], and schemas."[^57]

The XML.GOV project presents an opportunity for GAC collaboration as
well as a chance to eliminate federal-level redundancy of effort. To
pursue this relationship, OJP officials---working in cooperation with
Global working group representatives---participated in the August 2002
XML.GOV Working Group Meeting. Of primary interest was
coalescing/coordinating the two XML registry efforts. Collaboration
between the groups continues to be pursued.

*[Business Continuity and Disaster Recovery]{.underline}*

The GAC---through ISWG---recognizes the importance of the two issues of
*business continuity* and *disaster recovery* to post-crisis justice and
public safety information sharing. Responsively, at the spring 2002
meeting, the GAC leveraged the strength and diversity of its membership
in unanimously approving the following recommendation:

> The GAC requests that its members of the "Big 7"[^58] and members
> representing the judicial branch and tribal communities confirm the
> presence/existence of a dialogue within those bodies on the issues of
> **business continuity** and **disaster recovery**.

*[Privacy Guideline for Justice Information Systems]{.underline}*

Even in the current climate of urgency, justice leaders---both
nationally and internationally---place a priority on balancing the
sharing of critical information with developing and implementing privacy
policies. In pursuit of this careful balance, the National Criminal
Justice Association (NCJA) drafted the *Privacy Guideline for Justice
Information Systems* ("Guideline"). The GAC, through its
Privacy/Information Quality Working Group, coordinated production of the
Guideline.

The document was created in response to a number of needs, including the
need for a forum and mechanism to address open-record legislation, and
the need to explore the potential for misuse of personal information
when sharing records.

The Guideline is a manual for practitioners describing the
implementation of privacy policy, providing practical "how to"
processes, underscoring the importance of addressing privacy issues, and
establishing a generic framework. Specifically, the manual contains the
following sections:

> Section I--Introduction and Basic Considerations
>
> Section II--Developing Privacy Policy
>
> Section III--Drafting Privacy Policy
>
> Section IV--Privacy Policy Assessment, Education, and Training

As part of the final editing process, the Guideline was reviewed by the
public/private entities, and now resides with NCJA for custodianship and
distribution[^59].

####### 

####### [Functional Standards]{.underline}

In addition to accomplishments achieved through direct Committee
involvement, several justice/public safety-related efforts have
benefited from the *impetus of* and *climate fostered by* the GAC. A
prime example of this ancillary benefit is in the area of functional
standards.

As previously outlined, Global strongly advocates the development of
standards, and has invested expertise in advising on number of key
initiatives in this pursuit, such as the Justice Standards Registry and
the XML Reconciliation Effort. Capitalizing on this momentum, GAC member
constituencies are developing and/or implementing functional standards,
often supported in their efforts by BJA. Examples of these
Global-influenced functional standards activities include:

-   **Courts functional standards**

> **\
> **Functional standards were first developed by the court community as
> part of the work of the Joint Technology Committee of the Conference
> of State Court Administrators and the National Association for Court
> Management, staffed by the National Center for State Courts. Drawing
> on funding from the states, the Bureau of Justice Assistance, and the
> Office of Juvenile Justice and Delinquency Prevention, the court
> program is designed to develop national standards of operations for
> case flow management for six case types: civil, criminal, juvenile,
> family, traffic, and probate. From the outset, the program has
> incorporated information sharing among its objectives.
>
> Representatives from other disciplines---law enforcement, corrections,
> the bar, treatment agencies, defense counsel, prosecutors---have been
> included in the working groups formed to develop the content of the
> functional standards. The program design has been used as the model
> for the functional standards efforts of the other disciplines.
>
> The court program is the most mature of the several functional
> standards efforts now underway. The functional standards for each case
> type are described in a separate volume. Each volume describes the
> components of the standard in sufficient detail to provide a framework
> for software development, with accompanying documents and reports. The
> volumes currently available[^60] are:

-   Civil Case Processing System Functional Standards

-   Criminal Case Processing System Functional Standards

-   Domestic Relations Case Processing System Functional Standards

-   Juvenile Court Case Management Functional Standards

-   Electronic Filing Functional Standards

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-   **Law enforcement functional standards**[^61]

> Law enforcement information technology standards are necessary to
> provide national guidelines for law enforcement executives to use when
> making decisions regarding implementation of information technology.
> The Law Enforcement Information Technology Standards Council (LEITSC
> or "Council") was created to ensure that the law enforcement community
> is involved in the development of such standards. Established through
> a grant from BJA, LEITSC brings together the nation's primary law
> enforcement executive membership associations--- International
> Association of Chiefs of Police, National Sheriffs' Association;
> National Organization of Black Law Enforcement Executives, and Police
> Executive Research Forum---to address law enforcement standards. The
> Council's mission: to provide advice and leadership to the nation's
> law enforcement community on information technology standards; share
> practical solutions; and educate the public safety community about the
> merits and technical aspects of information systems integration. One
> of the key ways LEITSC will support this mission is by "expanding the
> reach and impact of Global."[^62]

-   **Probation and parole functional standards**[^63]

> Through BJA funding, the American Probation and Parole Association
> (APPA) is developing a document that will define functional standards
> to assist probation agencies in implementing effective automated case
> management systems. APPA, in partnership with the National Center for
> State Courts, will identify adult probation agencies with automated
> case management systems that are employing effective case management
> practices, and will obtain written specifications from agencies having
> either exemplary case management practices or exemplary case
> management systems. These specifications will be analyzed and
> distilled to the common elements that comprise the functional
> requirements of a recommended automated probation case management
> system.

-   **Corrections functional standards**

> BJA is providing support for the Association of State Correctional
> Administrators (ASCA)/Correctional Technology Association (CTA) Common
> Business Functions Project. The project goals are to:

1.  Produce standard data formats for the electronic exchanges of data
    between Departments of Corrections and other agencies.

2.  Develop a set of common functions, providing a foundation for a
    standard template for current and future systems.

> Key indicators developed by another OJP-sponsored corrections
> initiative---the ASCA Performance Measures Project---will be supported
> by the Common Business Functions Project.
>
> A functional standard being developed from this project[^64] has been
> submitted to the Justice Standards Registry, and is available for
> public viewing.

### Global Advisory Committee 2003: Future Activities

The GAC will continue to pursue its mission by building on its working
group achievements, leveraging existing resources such as OJP IT
initiatives, and continuing to engage the entire justice community in
the information sharing dialogue.

In 2003, the GAC ESC will develop a conceptual framework for information
sharing, exploring the implications of ***enterprise architecture*** for
the justice and public safety communities. Additionally, this
exploration will take into account the associated works of the National
Association of State Chief Information Officers (NASCIO); Office of
Management and Budget (OMB), the Executive Office of the President; and
Office of Homeland Security (OHS).

#### [GAC Working Groups: Continuing the Momentum]{.underline}[^65]

> The GAC will build on the accomplishments of its working groups as
> follows:
>
> ***[Infrastructure/Standards]{.underline}***

In 2003, ISWG will pursue its goal by:

-   Reviewing the objectives and evaluating the design and performance
    of the Justice Standards Registry for Information Sharing (JSR),
    housed on the Global Web site.

-   Reviewing and supporting the development of programs and projects
    that facilitate information sharing in the justice and public safety
    communities.

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-   Continuing support of the justice XML data dictionary development
    effort, to include recommending considerations for a maintenance
    process.

-   Monitoring emerging technologies to identify their implications for
    justice- and public safety-related information sharing.

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-   Drafting a justice/public safety infrastructure requirements report.

***[Privacy/Information Quality]{.underline}***

In 2003, the Privacy/Information Quality Working Group will pursue its
goals by:

-   Exploring privacy implications for homeland security.

-   Exploring the application of technologies for reliable and accurate
    identification of individuals.

-   Exploring the issues associated with updating a criminal history
    record with prosecution, adjudication, supervision, or other
    criminal history events when those events cannot be linked to an
    arrest notation that has already been entered into the criminal
    history repository.

***[Security]{.underline}***

In 2003, the Security Working Group will pursue its goals by:

-   Continuing local, state, and tribal research on relevant information
    security topics for justice and law enforcement information sharing.

-   Completing the *Global Guidelines to Securely Sharing Justice and
    Law Enforcement Information* ("*Guidelines*")*.* Producing the
    *Guidelines* on CD-ROM/DVD and on the Global Web site for outreach
    to communities of interest.

-   Continuing to develop a reference library of local, state, and
    tribal security policies, best practices, legislation, mandates, and
    requirements, to be posted on the Global Web site.

-   Completing sample shared models for implementation of the
    *Guidelines.*

-   Prioritizing relevant security topics for implementation in justice
    and law enforcement information sharing initiatives.

-   Coordinating with the Infrastructure/Standards Working Group to
    develop security documentation for inclusion in related reports.

-   Developing XML security guidelines, to address problems faced by
    developers of XML-based applications, Web services, and security
    middleware for XML.

***[Intelligence]{.underline}***

In fall 2002, in accordance with governing bylaws[^66], the Intelligence
Working Group was formed to examine and integrate into the GAC dialogue
the particular challenges to intelligence sharing. This working group
will explore the important role of sharing secure but unclassified
information, and how this issue furthers and supports the exchange of
crucial data among local, tribal, state, and federal agencies.

# [Partnerships: OJP Information Technology Initiatives]{.underline}[^67]

In addition to concentrating on the above issues, the GAC looks forward
to continued collaboration on, acting in an advisory capacity to, and
strong support of ongoing and future OJP integration activities. OJP has
contributed greatly to the field by supporting the development of
standards processes, privacy policy, information architecture, and
outreach vehicles (e.g., OJP IT Initiatives Web site). These areas are
especially complementary to GAC efforts.

#### [Facilitating Full Participation for All Disciplines]{.underline}

> In order to reach the full information sharing capability envisioned
> by the GAC, all disciplines involved in justice-related
> efforts---including public safety constituencies---must employ
> information technology among their members. Historically, some
> disciplines and communities have had difficulties in obtaining
> resources to acquire and implement appropriate information systems;
> for example, probation, parole, public defense, pretrial services, and
> Indian Country agencies. While not detracting in any way from other
> efforts, attention should be given to identifying and addressing the
> technological needs of these disciplines (and others) to enable them
> to be full participants in broad-scale justice information sharing.
>
> Also, to continue capitalizing on the ideals of inclusiveness and
> strength through diversity, as an ongoing task, committee members will
> scan the justice and public safety landscapes for unrepresented or
> underrepresented constituencies. When necessary, additional
> organizations will be nominated for GAC membership.

## Conclusion

## 

## Using Information to Secure the Homeland: Better, More Efficient, More Secure Business Practices

## for Addressing

## National Crises and Day-to-Day Operations

> *The President believes that an effective use of intelligence and
> closer coordination across all levels of government will help stop
> future terrorist attacks. In the wake of September 11, for example, we
> discovered that information on the hijackers' activities was available
> through a variety of databases at the\
> Federal, State, and local government levels as well as within the
> private sector. Looking forward, we must build a system that combines
> threat information and then transmits it as needed to all relevant law
> enforcement and public safety officials*[^68]*.*

Along with the national emphasis on homeland security, citizens are
anxious for justice and public safety personnel to quickly share vital
information, both across town and across America, to protect the public.
So, too, the Administration has shifted attention and resources to
establish information exchange as one of four key foundations in the war
on terrorism. In this endeavor, the Global Advisory Committee is a
valuable resource, particularly in light of fundamental efforts
accomplished well in advance of pivotal national events.

GAC members have long realized that justice information sharing, above
and beyond today's crisis, is a national imperative. In fact, every
agency involved in the apprehension, adjudication, and incarceration of
offenders requires information from other justice entities *on a daily
basis* to do their job. Furthermore, entities outside of the justice
community---including schools, childcare services, transportation, and
licensing agencies---need this capability to perform routine business
activities such as hiring new personnel, approving gun purchases, or
granting professional licenses.

While today's sense of urgencyevidenced by increased public and
governmental interestmay be a harbinger of the support necessary to
make broad-scale justice and public safety information sharing a
reality, technical, programmatic, and policy issues still must be

addressed within a community of shared interests. The Global Advisory
Committee is that community of shared interests.

Looking ahead, GAC members are anxious to use their combined expertise
to support the Assistant Attorney General, OJP, the U.S. Attorney
General, the nascent U.S. Department of Homeland Security, local and
state governments, and practitioners across the nation in pursuing
public safety and homeland security through the powerful currency of
timely, accurate, complete, and accessible information shared in a
secure and trusted environment.

> ***Global Justice\
> Information Network***
>
> ***Annual Report***
>
> **Attachment A**

Global Justice Information Network:

Supporting the

Office of Homeland Security

August 22, 2002

Introduction

Never before has America's need for justice and public safety-related
information sharing been more compelling. The absence of this
capability, however, has plagued practitioners for decades. While
broad-scale information sharing has yet to be achieved, claims that the
problem has gone unaddressed are unwarranted. The Global Justice
Information Network (Global) Advisory Committee (GAC or "Committee")---a
Federal Advisory Committee with members from across the whole of the
justice community, at all levels of government---has actively pursued
nationwide information sharing. Recent Global successes have impacted
information sharing for the entire justice and public safety
communities.

Briefing Purpose: Recommending Global

Expertise to the Office of Homeland Security

As accurately assessed by the Office of Homeland Security (OHS or
"Office") in\
*The National Strategy for Homeland Security*, "\[i\]nformation
contributes to every aspect of homeland security and is a vital
foundation for the homeland security effort. Every government official
performing every homeland security mission depends upon information and
information technology." Therefore, strengthening this key OHS
Foundation of Information Sharing and Systems by leveraging Global
expertise strengthens the whole of the Office---the six critical mission
areas and the four identified foundations.

Global can provide critical support to OHS. The goals within OHS's own
*"Information Sharing and Systems---National Vision,"* directly overlap
with Global activities, attributes, and guiding principles. These
correlations between OHS and Global are summarized below. Considering
this unique window of opportunity, as the Office engages in fundamental
development activities, Global can provide experienced assistance at
once, facilitating more immediate OHS successes to secure the safety of
our homeland through the exchange of vital information.

Global Supports for the OHS *National*

*Vision*[^69] for Information Sharing

*Complementary Tenet 1---Leveraging Existing Systems*

> We must build a "system of systems" that can provide the right
> information to the right people at all times.... We will leverage
> America's leading-edge information technology to develop an
> information architecture that will effectively secure the homeland.

--- OHS *National Vision*

> To recommend concepts that leverage existing infrastructure,
> capabilities, and functionality.
>
> --- Global *Guiding Principles*

OHS officials note that "\[t\]oday, there is no single agency or
computer network that integrates all homeland security information
nationwide, nor is it likely that there ever will be. Instead, much of
the information exists in disparate databases scattered among federal,
state, and local entities.... \[Therefore,\] it is crucial to link the
vast amounts of knowledge resident within each agency at all levels of
government."[^70] GAC members concur and, in fact, have been providing
advice to the federal government---*based on this tenet of leveraging
existing systems*.

Because of their diverse backgrounds, Committee members implicitly
understand and vigorously advocate that large-scale justice and public
safety-related information sharing can be accomplished most efficiently
by using state-of-the art technologies to create a new network
*capability* rather than a new network. An example of Global commitment
to this ideal: The GAC has already reconciled three independently
developed information sharing solutions utilizing Extensible Markup
Language (XML):

-   Joint Task Force Rap Sheet Standardization Project

-   LegalXML Court Filing Standard Initiative

-   Regional Information Sharing Systems XML Data Exchange Specification

The constituencies' solutions, as originally developed, contained data
definition conflicts. The reconciliation process eliminated those
conflicts and formed the basis of the Justice XML Data Dictionary, now
containing hundreds of reconciled elements. Moving forward, the project
has additionally reconciled the XML development efforts of the American
Association of Motor Vehicle Administrators (AAMVA) and continues to
advance in terms of both numbers of participants and methodologies. At
this moment, the effort is progressing toward the use of more
expandable, data-rich information sharing approaches such as
object-oriented schema and resource description framework. Additionally,
the GAC is working with XML.gov to determine how Global XML efforts can
serve as a national model for the XML.gov Registry.

*Complementary Tenet 2---Comprehensiveness of Players:*

*A "National Strategy, Not a Federal Strategy"*[^71]

> Information will be shared "horizontally" across each level of
> government and "vertically" among federal, state, and local
> governments, private industry, and citizens.

--- OHS *National Vision*

> To bring together representatives from the entire justice community
> and related entities---including industry---to overcome the barriers
> to justice information sharing across agencies, disciplines, and
> levels of government.
>
> --- Global *Guiding Principles*

Thirty-one agencies are represented on the GAC, and many other
agencies---including industry---participate in the Global initiative
through the four Working Groups. The GAC is comprised of associations
and advisory boards whose constituent members are key personnel from
local, state, tribal, federal, and international justice entities, and
represent justice agency executives and policy makers; justice
automation planners and managers; justice information practitioners;
and, most importantly, **thousands of justice community end users**.
This last group distinguishes the GAC as a committee whose members
remain actively dedicated to information sharing, precisely, because
they continue to be producers, consumers, and administrators of crucial
justice data.

The GAC is a body of representatives with extensive institutional
knowledge and empirical research regarding current resources within the
justice and public safety communities. A recent example of GAC work is
the collaboration with the National Association of Chief Information
Officers (NASCIO) in support of a national business enterprise
architecture for the justice and public safety communities.

The GAC has established trust among members from disparate
constituencies and levels of government, resulting in a willingness to
reconcile proprietary issues in pursuit of the common goal of sharing
information. For OHS to develop a comparable group of local, tribal,
state, federal, and international constituency advisors *with the same
level of cooperation* would not only be a duplication of effort, but
would take a great deal of time and, even more so, such interpersonal
cohesion can never be guaranteed.

#### 

####   {#section-41 .unnumbered}

#### Complementary Tenet 3---Cost-Efficient Use of Resources

> With the proper use of people, processes, and technology, homeland
> security officials throughout the United States can have complete and
> common awareness of threats and vulnerabilities as well as knowledge
> of the personnel and resources available to address these threats....

--- OHS *National Vision*

> To promote the development and implementation of standards that
> facilitate seamless exchange of information among justice and related
> systems; To provide information that supports sound business decisions
> for the planning, design, and procurement of cost-effective,
> interoperable information systems.

-   Global *Guiding Principles*

##### *"We have produced a comprehensive national strategy that is based on the principles of **cooperation** and **partnership**."*[^72]

##### --- *President George W. Bush*

> July 16, 2002

## The OHS ideal of the "proper use of people, processes, and technology" has already been partially addressed by Complementary Tenet 1---Leveraging Existing Systems (proper use of technology) and Complementary Tenet---Comprehensiveness of Players (proper use of people). However, Global can also support OHS in the proper use of processes---cost-effectively utilizing resources and avoiding duplication of efforts. According to OHS's governing rules, Global should be part of the homeland security effort.

A specific example of an OHS "item" currently being addressed by
DOJ-funded Global is the promotion of interoperable standards. Why this
focus on standards? Simply, successful information exchange across the
range of interested constituencies---at local, tribal, state, federal,
and international levels---hinges on the use of common and effective
standards. To avoid duplicative or even cross-purpose efforts,
standardization activities must be coordinated---not only across the
justice and public safety arenas, but into related business sectors as
well, such as transportation. The **Justice Standards Registry for
Information Sharing** ("Registry"), scheduled for imminent release, is a
hands-on way to facilitate this coordination.

The Registry, an easy-to-access Internet-based tool for practitioners
*across the entire justice/public safety landscape, at every level of
government*, does three things:

(1) Facilitates the planning and implementation of effective information
    sharing projects by enabling practitioners to review their peers'
    standards concepts, documents in progress, specifications, and
    completed and/or implemented standards;

(2) Provides real-world insight into the utility and application of the
    Registry's entries through accompanying "users comments" sections;
    and

(3) Offers government practitioners the ability to submit standards and
    comments for the benefit of the whole justice-interested community.

#### Furthermore, employing Global expertise such as the Justice Standards Registry in the pursuit of "horizontal" and "vertical" information sharing is more than resource efficient in terms of both time and money. It exemplifies the President's critical message on cooperation and partnership to the whole of the justice and public safety communities: Just as you must avoid building stovepipe systems, so, too, must you avoid building "stovepipe agencies."

#### 

####   {#section-43 .unnumbered}

#### Complementary Tenet 4---Maintaining the Balance

#### Between the Need for Information Sharing and Citizens' Rights

> *In every instance, sensitive and classified information will be
> scrupulously protected.*

*---* OHS *National Vision*

> To promote constitutional values and individual rights by ensuring the
> accuracy and security of justice information, and the implementation
> of appropriate privacy safeguards.
>
> --- Global *Guiding Principles*

Criminal intelligence information has always demanded safeguarding in
the interest of ongoing investigations. However, with today's pursuit of
more broadscale justice and public safety-related information sharing,
there is an increased need to address privacy considerations as impacted
by advancing technological capabilities and the urgency of the times.

The GAC's goals are to assist all levels of government in ensuring that
personal information will not be inappropriately disseminated or
misused, and that there are safeguards against the collection and use of
inaccurate information---particularly when the information is
disseminated in open environments such as Internet-based systems.

Conclusion

Considering the necessarily ambitious planning schedules of OHS, GAC
Executive Steering Committee (ESC) members are keenly aware that time is
of the essence in solidifying this critical, collaborative relationship
between OHS and the GAC. ESC members appreciate and anticipate meeting
with Mr. Steve Cooper and other OHS officials to discuss this matter
further.

Ultimately, in addition to advising the Assistant Attorney General, OJP,
and the U.S. Attorney General, GAC members are anxious to use their
combined expertise to support the Office of Homeland Security,
particularly in helping local, tribal, and state governments and
practitioners across the nation ensure public safety and homeland
security through the powerful currency of timely, accurate, and complete
information shared in a secure and trusted environment.

491506.doc

##### 

[^1]: More information on the Global Justice Information Network is
    available on the Global Web site, located at
    <http://www.it.ojp.gov/global/>.

[^2]: For more information on SEARCH, please see
    <http://www.search.org/>.

[^3]: More information on BJA is available at
    <http://www.ojp.usdoj.gov/BJA/>.

[^4]: More information on OJP is available at
    <http://www.ojp.usdoj.gov/>.

[^5]: GAC Committee members are denoted with an asterisk (\*). Member
    proxies are denoted by the\
    symbol (†).

[^6]: For a list of GAC members as of January 1, 2003, see ***Attachment
    A***.

[^7]: Synopses of these efforts are taken from Chairman Cooper's
    remarks, as well as outside sources, to provide readers with
    background and supporting information, as necessary.

[^8]: Taken from the XML.GOV Web site at <http://xml.gov/index.htm>.

[^9]: "DTDs" is the acronym for "document type definitions."

[^10]: Taken from the XML.GOV Web site at <http://xml.gov/index.htm>.

[^11]: Located at <http://it.ojp.gov/jsr/public/index.jsp>.

[^12]: Located at <http://it.ojp.gov/>.

[^13]: Members were provided a draft *Global Justice Information Network
    Annual Report 2002* in their meeting packets. The following morning,
    October 16, 2002, the GAC ESC convened to thoroughly review the
    document, enact necessary changes, and ratify the report as
    representative of Committee activities for 2002. A copy of this
    final, ratified report is included as ***Attachment B.***

[^14]: Members of the Industry Working Group (IWG) and Integrated
    Justice Information Systems (IJIS) Institute provided a briefing to
    the GAC at the spring 2002 meeting. At this time, a GAC
    representative was requested to attend the next IWG meeting; this
    request was fulfilled by Chairman Cooper's attendance at the IWG
    meeting in Baltimore, Maryland. IWG supports the initiative of OJP
    to involve industry in its IJIS program. More information about IJIS
    IWG is available at <http://www.ijis.org/>.

[^15]: The mission of I3P is "to help protect the information
    infrastructure of the United States by coordinating the development
    of a comprehensive, prioritized research and development agenda for
    cyber security, and promoting collaboration and information sharing
    among academia, industry, and government." More information on I3P
    is available at <http://www.thei3p.org/>

[^16]: To provide readers with background and supporting information (as
    necessary), synopses of these presentations are taken from the
    speakers' remarks as well as outside sources.

[^17]: More information on APPA activities is located at
    [http://www.appa-net.org](http://www.appa-net.org/).

[^18]: *Ibid.*

[^19]: More information on NGA is available at
    [http://www.nga.org](http://www.nga.org/).

[^20]: Available at
    <http://www.nga.org/cda/files/JUSTICEINTEGRATIONIB.pdf>.

[^21]: More information on AAMVA is available at http://www.aamva.org.

[^22]: For more information on the NLETS/Wisconsin AISLE collaboration,
    please see the article *Wisconsin Puts Information Sharing in its
    AILSE,* located at
    <http://www.it.ojp.gov/news/Wisconsin_AISLE_project_October_2002.doc>.

[^23]: More information on homeland security activities is available at
    <http://www.whitehouse.gov/homeland/>.

[^24]: More information is available at the Federal Enterprise
    Architecture Program Management Office Web site, located at
    [http://www.feapmo.gov](http://www.feapmo.gov/).

[^25]: For more information on GAC/OHS collaboration, please see the
    *Global Justice Information Network Annual Report 2002*, attached to
    this document.

[^26]: The summary contained in this document draws on Mr. March's
    remarks and PowerPoint presentation as well as outside sources to
    provide more complete information.

[^27]: NLETS appears a good candidate for connectivity because of the
    program's widespread deployment: to every dispatch center; to most
    criminal justice agencies in the United States and Canada; and to
    405,000 access devices---both fixed-location and mobile data
    terminals.

[^28]: As a standing GAC agenda item, each Working Group Chairman and/or
    designee(s) updates the full Committee on the group's efforts. In
    the interest of brevity and to avoid duplication, readers are
    directed to ***Attachment*** ***B: The Global Justice Information
    Annual Report 2002*** for more specific information on this term's
    activities as well as ISWG priority items for 2003.

[^29]: The products listed, as well as other materials, are available
    from Global support staff. Please call\
    (850) 385-0600, extension 285, for more information.

[^30]: Please see ***Attachment*** ***B: The Global Justice Information
    Annual Report 2002*** for more specific information on this term's
    activities as well as PWG priority items for 2003.

[^31]: The *Justice Information Systems Privacy Guideline* is available
    at <http://www.ncja.org/pdf/privacyguideline.pdf>.

[^32]: Please see ***Attachment*** ***B: The Global Justice Information
    Annual Report 2002*** for more specific information on this term's
    activities as well as SWG priority items for 2003.

[^33]: More detailed information follows later in this report.

[^34]: More information on ASCA is available at
    [http://www.asca.net](http://www.asca.net/).

[^35]: More information on CTA is available at
    <http://www.corrections.com/cta/>.

[^36]: The ASCA/CTA briefing was supplemented with a PowerPoint
    presentation.

[^37]: According to Global bylaws: "With the input of the GAC and the
    Designated Federal Official, the GAC Chair will establish working
    groups, which may include non‑committee representatives, to provide
    oversight for a specific research area."

[^38]: A practitioner is defined as an employee of a government agency.

[^39]: ***Emphasis added.*** From the "Executive Summary" (page vii) of
    the *National Strategy for Homeland Security* document, available at
    <http://www.whitehouse.gov/homeland/book/nat_strat_hls.pdf>.

[^40]: For the purposes of this document, "intelligence information"
    refers to secure but unclassified information.

[^41]: ***Outreach*** remains critical to the GAC efforts. However, due
    to the increased yield in Global-facilitated products and
    activities, it was determined this responsibility is now best
    accomplished by the respective working groups---those most involved
    and knowledgeable about the products being promoted. Therefore, as
    Global moves forward, "outreach" will be remanded to the Chairs of
    these groups and overseen by the Executive Steering Committee. The
    Outreach Working Group as a formal body was dissolved in fall 2002.

[^42]: Ascribed "RDD 1.0."

[^43]: XML schema expresses shared vocabularies and allows machines to
    carry out rules made by people. It provides a means for defining the
    structure, content, and semantics of XML documents. More information
    is available at <http://www.w3.org/XML/Schema>.

[^44]: There are two schema versions: a lower camel case version (JXDDS
    2.0), which directly wraps the RDD in schema, and an upper camel
    case version (JXDDS 2.1) along with a translator, enabling
    interoperability between the two versions.

[^45]: One effort (JXDDS 3.0) defines core objects that exist in the
    justice world.

[^46]: OASIS is a not-for-profit, global consortium that drives the
    development, convergence, and adoption of\
    e-business standards. More information is available at
    <http://www.oasis-open.org/>.

[^47]: The XML.GOV initiative is discussed later in the report.

[^48]: Located at <http://it.ojp.gov/> and discussed later in the
    report.

[^49]: The Global Web site is a featured component of the OJP IT
    Initiatives Web site. The sites are similar in design and general
    area of interest (i.e., justice-related information sharing),
    although the Global portion of the site focuses specifically on
    activities, publications, and administrative issues of the GAC. The
    listing of topics includes features of both sites.

[^50]: Additional information about GAC support of Indian Country
    information sharing issues follows in a subsequent section.

[^51]: Additional information about GAC support of OHS efforts follows
    in a subsequent section.

[^52]: OHS designates the four foundations of 1) law, 2) science and
    technology, 3) information sharing and systems, and 4) international
    cooperation as "unique American strengths that cut across
    all...levels of government" and are essential to homeland security.

[^53]: This briefing paper is included as ***Attachment A***.

[^54]: As previously highlighted, in spring 2002, GAC members took steps
    to bridge Indian Country representational gaps by voting the NCAI
    into Global membership.

[^55]: Taken from the XML.GOV Web site at <http://xml.gov/index.htm>.

[^56]: "DTDs" is the acronym for "document type definitions."

[^57]: Taken from the XML.GOV Web site at <http://xml.gov/index.htm>.

[^58]: The "Big 7" is a body comprised of agencies sharing an interest
    in local and state concerns. This coalition is made up of the
    National Governors Association; National Conference of State
    Legislatures; Council of State Governments; National Association of
    Counties; National League of Cities; International City/County
    Management Association; and U.S. Conference of Mayors.

[^59]: The *Privacy Guideline for Justice Information Systems* is
    available at <http://www.ncja.org/pdf/privacyguideline.pdf>.

[^60]: More information about courts functional standards, including
    access to the enumerated volumes, is available at
    <http://www.ncsc.dni.us/ncsc/ctp/htdocs/standards.htm>.

[^61]: More information on LEITSC is available at
    <http://www.iacptechnology.org/LEITSC/LEITSCIndex.htm>.

[^62]: *Ibid.*

[^63]: *.*More information on the APPA functional standards project is
    available at [http://www.appa-net.org](http://www.appa-net.org/).

[^64]: For more information, please see
    <http://it.ojp.gov/jsr/public/viewDetail.jsp?sub_id=114>.

[^65]: It is important to note that the four working groups' activities
    are coordinated to maximize effort and expertise in addressing
    overlapping concerns.

[^66]: According to Global bylaws: "With the input of the GAC and the
    DFO, the GAC Chair will establish working groups, which may include
    non‑committee representatives, to provide oversight for a specific
    research area."

[^67]: *An Overview of OJP Bureaus, Offices and Cops Information
    Technology Initiatives* contains information about OJP IT efforts.
    This document is available at
    [http://www.ojp.usdoj.gov/BJA/txt/NCJ18909.pdf]{.underline}.

[^68]: From "Using 21^st^ Century Technology to Defend the Homeland,"
    located at
    <http://www.whitehouse.gov/homeland/21st-technology.html>.

[^69]: The "National Vision" is found on page 56 of the "Information
    Sharing and Systems" section of the recently released OHS document,
    *The National Strategy for Homeland Security.*

[^70]: *The National Strategy for Homeland Security*, page 55.

[^71]: From the letter from President George W. Bush, dated July 16,
    2002, which introduces the *National Strategy for Homeland
    Security.*

[^72]: From the letter from President George W. Bush, which introduces
    the *National Strategy for Homeland Security.* Emphasis added.