4010.1 CHG

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CHAPTER 6. REPORTS AND AGREEMENTS

SECTION 1. PREPARATION AND SUBMISSION OF CONSOLIDATED

MULTIFAMILY PROJECT PROCESSING AND

CONSTRUCTION REPORT - FORM FHA 2088

6-1. PURPOSE. The Form FHA 2088 (see Figure 6-1) is the basic document

used in the production control system for multifamily projects.

It shows the current status of any multifamily project in the

office, reveals when target dates are missed, and gives the next

target date. It is the primary management tool to keep projects

on schedule, and thereby to provide sponsors with timely

service. Weekly updating assures that no missed target date, or

production bottleneck, can be overlooked for long. Prompt

dispatch of work is encouraged by the knowledge that delays

will be immediately shown. The timeliness of the data promotes

a spirit of immediacy and urgency in field office and regional

office monitoring.

6-2. REPORT PREPARATION. The FHA Form 2088, Weekly Multifamily

Project Status and Control Report will be prepared and maintained

for internal use and reporting in each field office.

Its preparation will be in accordance with the following

instructions.

a\. Preparation of FHA Form 2088. The field office will prepare

this form to include all reportable projects. Reportable

projects are defined under \"Project Number\" below. Projects

shall be listed in project number sequence with all the

information called for in the columns headed \"Project

Number\", \"Name and Address\", \"Section of Act\", and \"Number

of Units\" entered for each project. The following guidelines

will assist in the individual entries to be made in

each column:

\(1\) Project Number. Regardless of when the project number

is assigned in accordance with current operating and

processing instructions, the project will not be

included in the report until the criteria in Figure 6-2

have been satisfied.

\(a\) The project number consists of the 2 digit number

now used to indicate the program (e.g. 44 for

Section 236 projects) and a 3 digit number that

identifies the particular project (e.g. 001).

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Page 6-1 4/74

HUD-Wash., D. C.

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4010.1 CHG

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(6-2) (b) This number will be followed by the appropriate

suffixes describing the proposal. These suffixes

will be chosen from those authorized in outstanding

fiscal instructions.

\(2\) Name and Address. Enter the name, number and street,

city or post office, and state. To avoid needless

repetition, it will be acceptable to place a statement

at the top of the first page of the report stipulating

that, except where otherwise indicated, all projects are

located in a particular city and state which, of

course, must be named.

\(3\) Section of Act. The Section of the Act will be entered

for each project other than those for which a BMIR

allocation, rent supplement reservation, interest

reduction payment, or loan to sponsor has been approved.

In these cases, in place of the section of act, the

approved dollar amount of the allocation, reservation,

interest reduction payment, or loan will be entered.

When, under Section 236, there is more than one amount,

\"I\" should be placed before the dollar amount for

interest reduction payment and \"S\" before the dollar

amount for rent supplement reservation.

\(4\) Number of Units. This is self-explanatory and will be

automatically interpreted to refer to beds or spaces for

nursing homes and mobile homes, respectively, as

appropriate. Subsequent changes to these figures should

be reported when they occur.

NOTE: The only information initially required for

each project in the remaining columns is the

date the last event actually occurred, and the

target date of the next event. These entries

will be modified on subsequent reports in

accordance with Target Date instructions which

follow. The following guidelines will assist

in making required entries.

\(5\) 2013 Received. Enter the actual date that criteria in

Figure 6-2 are satisfied.

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4/74 Page 6-2

HUD-wash., D. C.

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4010.1 CHG

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(6-2) (6) Feasibility Letter. Enter the actual date appearing on

the feasibility letter or date of rejection notice and

the word \"Rejected\" when appropriate.

\(7\) 2013 Received. Enter the actual date of receipt of

acceptable application with fee to be processed for

conditional commitment.

\(8\) Commitment. Enter the actual date appearing on

conditional commitment or notice of rejection and the word

\"Rejected.\"

\(9\) 2013 Received. Enter the actual date of receipt of

acceptable application (with fee when conditional

commitment processing was by-passed) to be processed with

firm commitment.

\(10\) Commitment. Enter the actual date on firm commitment

or notice of rejection with the word \"Rejected.\"

\(11\) Closing Documents Submitted. Do not make any entry in

this column.

\(12\) Initial Endorsement Date. Enter the actual date of

initial endorsement or date of preconstruction conference

for insurance on completion projects.

\(13\) Start of Construction. Enter the date on which initial

site clearance and preparation commences.

\(14\) % Complete. Enter the percentage of completion appearing

on the HUD inspector\'s report which has been accepted in

support of an approved FHA Form 2403, Application for

Advance of Mortgage Proceeds, for each advance following

construction start.

Enter percentage of completion in increments of at

least 10% for insurance on completion projects.

NOTE: When the feasibility analysis results in

determination that the proposal will only entail one

stage processing, such determination will be

indicated on the report by entering a capital \"X\"

in both columns \"2013 Received\" and \"Commitment\"

under \"Conditional Commitment.\"

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Page 6-3 4/74

HUD-Wash., D. C.

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4010.1 CHG

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(6-2) (15) Cost Certification. Enter with a \"T\" in the column

marked \"Cost Certification - Received\" the target date

determined for receipt of cost certification documents

when the project is 100% complete (or when the project

is substantially complete with an escrow provided for

incomplete items.) Reaching the target date shall be

indicated in the usual way by circling the \"T.\" After

this step, at the appropriate times, the target date

and the date of accomplishment for the successive steps

of \"Cost Certification - Approved\" and \"Final Endorsement\"

will be entered. After the actual date of final

endorsement is entered, the project can he removed from

the report.

b\. Reporting Frequency. The field office will forward a xerox

copy of its report to the Assistant Regional Administrator

for HPMC by noon on Friday each week. At the same time a

second xerox copy will be forwarded to the Multifamily

Underwriting Division: Housing Production Specialist, HUD-HPMC,

Room 6256, 451 7th Street, S.W., Washington, D.C. 20411.

c\. Method of Report Preparation and Maintenance. The initial

report will be typewritten to include the information called

for in these instructions. The original of this report will

be maintained and used by the field office to schedule, track,

and report on projects each week. Weekly updates require only

manual (not typewritten) notations of target hits, target

misses, new targets, explanations of missed targets, and

construction progress. New projects will be added to the

report and may be typed or legibly printed at the field

office\'s convenience. Whenever typing is necessary, the

bottom line may be left blank to overcome slipping.

\(1\) From time to time, as the field office determines it to

be necessary, individual pages or the total report may be

retyped to insure clarity and proper sequencing of new

projects. This will permit the purging of obsolete

information. It will also permit purging of those projects

cancelled or rejected, as well as removal from the report

of those projects where construction has been completed

since initial or prior preparation of the report or

particular page.

\(2\) It is also discretionary with field offices to leave

blank lines between sections of the act to facilitate

additions and deletions.

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4/74 Page 6-4

HUD-Wash., D. C.

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4010.1 CHG

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(6-2) (3) When processing moves to a new phase the date of receipt

of the 2013, the feasibility letter, conditional

commitment, etc., should continue to be shown.

d\. Target Dates. Target dates will be indicated by placing the

capital \"T\" before the date (e.g. T 6-26-73). This notation

is standard for all entries including those for start and

finish of construction. Regarding the latter, it will be

necessary to report the percentage of actual construction

progress in the upper portion of the \"% Complete\" block, with

the target construction finish date in the lower portion.

Also, as is the present practice, when targets that fall

within the particular week covered by the report are hit

during that week, regardless of the actual date, it is only

necessary to circle the \"T.\" Otherwise, the \"T\" should be

circled and the actual date of target hit should be entered

below the lined out original target date.

\(1\) Whenever a field office is unable to meet a target date,

it will so indicate on the report by lining out the

original target date, entering the revised target date

and briefly explaining the reason for its action on the

last page of the report or in the covering memorandum.

\(2\) Target dates for both HUD and the sponsor will be set

and necessary follow-ups initiated by the Assistant

Director of the Technical Services Branch in accordance

with the guidelines in Figure 6-3.

e\. Inactive Projects. It is no longer optional to independently

classify projects as inactive or held in abeyance. In those

situations where it is impossible to set a realistic target

date, regardless of whether the reason is internal or external

to the field office, the matter must be brought to the

attention of the Assistant Regional Administrator for HPMC. If

the Assistant Regional Administrator for HPMC is unable either

independently or with the assistance of Headquarters to resolve

the problem, the field office shall reject the project. All

projects rejected in this manner as well as those cancelled or

withdrawn by the sponsor will be reported by drawing a line

through all entries and entering \"Rejected,\" or \"Cancelled,\"

or \"Withdrawn,\" as appropriate, followed by the date of the

action. These projects may be removed on subsequent reports.

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Page 6-5 4/74

HUD-Wash., D. C.

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4010.1 CHG

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6-3. ROUTING OF ALL APPLICATIONS IN AREA OFFICES. Insuring offices

will continue to route applications as heretofore. In area

offices all applications, FHA Form 2013, and exhibits will be

logged in and referred to the Program Manager or Multifamily

Housing Representative for performance of a completeness check

and necessary interprogram coordination review for feasibility

applications only. Further, it will be ascertained whether or

not necessary contract authority or other funding is available.

When it is ascertained that there is insufficient contract

authority or other funding, the proposal will be placed in a

queue and the sponsor notified in writing. Subsequent selections

from the queue and notification of sponsors will be in

accordance with program priority criteria. However, where the

application is found to be incompatible with program policy and

objectives or fails to meet site selection or program criteria,

it will be rejected and returned to the sponsor by letter of

explanation. Applications found acceptable in terms of completeness

and program compatibility and for which contract authority

or funds are available, will be assigned a project number, and

routed through the Director, Operations Division for approval

of recommended priorities to the Assistant Director, Technical

Services Branch for scheduling and targeting of processing.

a\. Responsibility for the application log, project numbering

and the FHA Form 2088 will reside with the Processing

Control and Reports Unit within the Office of Director,

Operations Division.

b\. Necessary information on targets set, actions completed, and

reasons for targets missed will he informally reported to

the Unit by the Assistant Director, Technical Services Branch.

c\. All incoming and outgoing correspondence and exhibits, as

well as feasibility letters, conditional commitments and

firm commitments will flow through this Unit for reporting

and control purposes.

6-4. ACCOUNTABILITY FOR FEE PAYMENTS IN AREA OFFICES. Field offices

will continue to account for fee payments as heretofore. At

present a specific receiving clerk position is not provided for

multifamily projects in Area Offices and typically the Single

Family Mortgage Branch receiving clerk functions as both.

Formal applications for either conditional or firm commitment

are accompanied by a check in the amount of the fee. Safeguard

and accountability for funds must be provided in all offices

upon receipt in lieu of remaining attached to the case during

acceptability review of the exhibits.

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4/74 Page 6-6

HUD-Wash., D. C.

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4010.1 CHG

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6-5. USE OF FHA FORM 2088. The Form 2088 is designed and has operated

as a very flexible and effective management tool. The form itself

serves the dual purpose of being both a record and a report. To

fix responsibility for its use and accountability for the timeliness

and accuracy of data contained therein, the Form 2088 will

be prepared, maintained and submitted by the Processing Control

and Reports Unit within the Operations Division of an Area Office

and the Chief Underwriter or Multifamily Coordinator in an Insuring

Office.

a\. By following these instructions and taking full advantage

of the FHA Form 2088 as a management tool, those concerned

can be kept informed in a timely manner regarding the

following;

\(1\) The number of projects or living units categorized by

program which are in processing or under construction

at prescribed intervals.

\(2\) The status of each project and the date by which it

should emerge from its current stage of processing.

\(3\) The length of time a given project has been in a particular

stage, or in processing, or under construction.

\(4\) The degree to which the particular office\'s processing

times vary from the national averages which appear at

Figure 6-3.

\(5\) A general indicator of processing effectiveness through

counts and ratios that can be developed with respect

to target hits and misses.

\(6\) The facility for detecting weaknesses in office processing

or sponsor performance in the pattern of reasons

for missed targets.

\(7\) Early warning indicator of lagging projects which enables

more productive use of office resources and

assistance funds.

b\. While all of the above assure better management of housing

production with the field office, the Assistant Regional

Administrators for HPMC, by using the copies of FHA Form

2088 furnished them to monitor processing activities, can

derive additional benefits such as:

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Page 6-7 4/74

HUD-Wash., D. C.

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4010.1 CHG

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(6-5) (1) Tighter scheduling and better response to targets by

comparison of performance among the several field

offices of a region,

\(2\) Identification and recapture of stagnant allocations of

contract authority and assistance funds in terms of

slow movers or dead projects, and

\(3\) Better planning and use of staff capacity for advising

and training field office personnel through ready

identification of processing elements requiring

improvement and initiation of remedial actions.

c\. Reports received in central office will not undergo the

close and constant examination and evaluation that is

expected in the field office and, to a lesser degree, on the

part of the Assistant Regional Administrator for HPMC.

However, sampling and other statistical techniques will be

employed in the development of a series of indicators which

will enable the Assistant Secretary for HPMC-FHA Commissioner

and his staff to achieve surveillance of processing effectiveness

nationally and by region. One of the more immediate benefits

occurring from such monitoring is the introduction and

establishment of a reliable quality control program.

d\. Questions originating in any field office concerning the

preparation and use of the FM Form 2088 should be addressed

to the Assistant Regional Administrator for HPMC. Requests

for guidance and assistance by Assistant Regional Administrators

for HPMC should be directed to the Director, Office

of Field Support.

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4/74 Page 6-8

HUD-Wash., D. C.

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4010.1 CHG

CHAPTER 6, FIGURE 6-1

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WEEKLY MULTIFAMILY PROJECT STATUS AND CONTROL REPORT

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HUD-Wash., D. C. 4/74

Page 6-9

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4010.1 CHG

CHAPTER 6, FIGURE 6-2

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REPORTING CRITERIA

No project will be reported until, following receipt of a properly

prepared FHA Form 2013, Application for Project Mortgage Insurance,

there is evidence at hand which constitutes satisfaction of the

following criteria:

\(1\) Site control (i.e. current option, purchase agreement or

ownership) inclusive of acreage involved.

\(2\) Permissive zoning and codes or waiver of code restrictions.

\(3\) Workable program or local government resolution as required.

\(4\) Real estate tax abatement when it is obviously essential

to feasibility.

\(5\) Required certifications of need for nursing home or group

medical practice facility.

\(6\) Availability of funds required for subsidy or rent supplement

features of the individual Section 221(d)(3), 221(h), 235(j),

or 236 project.

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4/74 Page 6-10

HUD-Wash., D. C.

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4010.1 CHG

CHAPTER 2, FIGURE 6-3

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GUIDELINES FOR ESTABLISHING TARGET DATES

Target dates for each proposal are established based upon the
complexities

involved, office workload, available manpower, and the sponsor\'s

knowledge, experience, and extent of preparation. The following
guidelines

reflect the national averages of times spent in processing phases.

Each field office is expected to so establish and maintain processing

schedules that its average processing time for each phase bears a

favorable relationship to the corresponding national average.

Elapsed Time Between Calendar Weeks

The receipt of the Application (Form

2013\) and the issue of a Feasibility

Letter or a Rejection Notice. 4

The issue of a Feasibility Letter and

the receipt of Application (Form 2013)

for Conditional Commitment. 5

Receipt of Application (Form 2013)

and issue of Conditional Commitment. 4

Issue of Feasibility Letter or

Conditional Commitment and receipt

of Application (Form 2013) for

Firm Commitment. 8

Receipt of Application (Form 2013)

and issue of Firm Commitment. 4

Issue of Firm Commitment and Initial

Endorsement or Preliminary Construction

Conference. 4

Initial Endorsement or Preliminary

Construction Conference and Start of

Construction. 2

Completion of Construction. See Note

From cut-off date to receipt of

Cost Certification 2

From receipt of Cost Certification

to Approval 2

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Page 6-11 4/74

HUD-Wash., D. C.

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4010.1 CHG

CHAPTER 6, FIGURE 6-3

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From Approval of Cost Certification

to Final Endorsement 3

NOTE: The target date for the completion of construction will be

the same as the date which appears in Article 2 of the Lump Sum or

Cost Plus Construction Contract. However, full advantage should be

taken of the opportunity to achieve an earlier date through the use

of the prevailing escrow policy and procedure.

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4/74 Page 6-12

HUD-Wash., D. C.

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4010.1 CHG

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SECTION 2. FORMAT FOR REPORTING WORK PRODUCTS IN

FHA HOUSING PRODUCTION ACTIVITIES

6-6. PURPOSE. The purpose of this section is to provide a reports

management control symbol and information on a format for

reporting work products in FHA housing production activities.

Field offices are to use the attached form (Figure 6-4) in

reporting FHA workload activities. This report replaces workload

information previously submitted on FHA Forms 2395C, \"Time

Distribution Summary,\" and 2395D, \"Processing Performance

Evaluation.\" The same definitions utilized in preparing these

reports will be used to prepare the \"Work Products in FHA Housing

Production Activities\" report.

6-7. REPORTING REQUIREMENT. This report is required effective

July 1, 1972. The original report should be forwarded directly

to the Director of the HPMC Budget Division, Room 6116, no later

than the tenth working day of each month.

6-8. REPORTS MANAGEMENT SYMBOL. FHA Form No. 2399 is assigned Reports

Management Symbol FF04-0007R.

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Page 6-13 4/74

HUD-Wash., D. C.

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4010.1 CHG

CHAPTER 6, FIGURE 6-4

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U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

WORK PRODUCTS IN FHA HOUSING PRODUCTION ACTIVITIES

FHA FORM NO. 2399 FF04-0007R

Office:
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Month, Year

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Block I - Home Mortgage Actions Only: (includes fee actions)

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Initial Reconsiderations

1\. Valuation Section;

New \_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Existing \_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Total \_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

2\. Architectural Section \_\_\_\_\_\_\_
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3\. Mortgage Credit Section \_\_\_\_\_\_\_
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Block II - Total Home Mortgage Inspections:

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(Grand total of inspections made minus number completed by fee
inspectors)

4\. New: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Existing:
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Block III - Project Mortgage Actions:

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5\. Net Feasibility Letters issued:\...\...\...\...\...\...\.... Total:
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6\. Net Multifamily Projects Examined:

(Commitments issued plus final rejects minus

final reopened rejects)\...\...\...\...\...\...\...\...\...\... Total:
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7\. Total Projects Mortgage Units under Inspection

at End of Month: (Excludes non-housing units

such as Sections 207(m), 232, 242, etc.)\...\...\...\.... Total:
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Block IV - Field Review of Home Mortgage Appraisals and Construction

Inspection:

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(Number of Forms 1038 completed)

8\. Valuation: \_\_\_\_\_\_\_\_\_\_\_\_\_ Architectural:
\_\_\_\_\_\_\_\_\_\_\_\_ Total: \_\_\_\_\_\_\_\_\_\_

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4/74 HUD-Wash., D.C.

Page 6-14

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4010.1 CHG

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SECTION 3. NOTIFICATION OF PLANNING BODIES OF PROPOSED

PROJECTS UNDER HUD HOUSING PROGRAMS PURSUANT

TO OFFICE OF MANAGEMENT AND BUDGET A-95

PLANNING INSTRUCTIONS

6-9. PURPOSE. The purpose of this section is to implement, with

regard to HUD housing programs, the requirements of the

Inter-governmental Cooperation Act of 1968 as set forth in Reference

\(2\) of the Foreword.

6-10. BACKGROUND. Reference (2) of the Foreword establishes a project

notification and review system. Special procedures have been

provided within the system for major HUD housing programs.

a\. The housing programs to which the procedure applies include:

\(1\) Subdivisions under all home mortgage insurance programs,

except Section 809;

\(2\) Title X:

\(3\) Multifamily mortgage insurance programs,

except Section 810;

\(4\) Mobile home Courts; and

\(5\) Low-rent public housing (conventional, turnkey, leased).

b\. The nursing home, intermediate care facilities, group

practice facilities, and hospital programs are also included.

c\. The procedure applies only to new construction, and is not

applicable to proposals for the refinancing, rehabilitation,

or acquisition of a previously occupied property.

d\. The Office of Management and Budget has designated specific

State, regional, and metropolitan planning bodies, or

clearinghouses to participate in the system.

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Page 6-15 4/74

HUD-Wash., D. C.

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4010.1 CHG

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6-11. REQUIREMENTS. Upon receipt of each application or other document

covered in Figure 6-5, the field office will send a copy to tile

State clearinghouse and also to the regional or metropolitan

clearinghouse identified in the OMB Directory. (In the Denver

Region the regional office will perform this function with regard

to low-rent public housing.) Although it is not required that the

applicant\'s exhibits be furnished to the clearinghouses, it is

essential that the site location be positively identified. This

requires additional information in the cases of subdivisions and

Title X projects, for which copy of the location map is often

the most convenient means of identifying the location; and public

housing, for which a copy of the plat is often most convenient.

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4/74 Page 6-16

HUD-Wash., D. C.

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4010.1 CHG

CHAPTER 6, FIGURE 6-5

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This table lists the minimum sizes of projects and developments to which

the clearance procedure applies and identifies the Form number of each

application document which is to be forwarded to the clearinghouses on

new construction cases only. The first threshold column applies to

applications for loans, loan guarantees, mortgage insurance, or other

housing assistance in cities having populations in excess of 50,000 and

contiguous urbanized areas having a population density of more than 100

persons per square mile. The second threshold column specifies the

clearance criteria applicable to all other geographic areas located

outside cities of 50,000 and contiguous urbanized areas.

Type of Threshold 1/

Application Type Urban Non-urban Form

Subdivisions 2/ 25 lots 10 lots FHA-2250

Title X None None FHA-3550

Multifamily projects

Mortgage insurance

programs 50 units 25 units FHA-2013

Cooperative and

Condominium 50 units 25 units FHA-3201

Mobile Home Courts 50 spaces 25 spaces FHA-2013

Nursing Homes and

Intermediate Care FHA-2013

Facilities 50 beds 25 beds (NH-ICF)

Hospitals 50 beds 25 beds FHA-2013

HOSP.

Group Practice Facilities 50 FTP 3/ 25 FTP 3/ FHA-2013

GP-1

Public housing programs

Conventional projects 50 units 25 units HUD-52651

Turnkey projects 50 units 25 units HUD-52651

Leased new construction 50 units 25 units HUD-52651

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1/ Refers to single sites.

2/ Planned unit developments are processed as subdivisions and may

include proposals under multifamily as well as single-family

programs.

3/ Full-time professionals employed per facility.

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Page 6-17 4/74

HUD-Wash., D. C.

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4010.1 CHG

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6-12. CLEARINGHOUSE REVIEW. The clearinghouses will have 30 calendar

days in which to comment on the applications. Clearinghouse

comments will generally include observations concerning the

consistency of the proposed project with State or area-wide

development plans. They will also generally include identification

and comments on potential environmental impact pursuant to

Section 102(2)(c) of the National Environmental Policy Act of

1969 and appropriate HUD issuances on the subject.

6-13. HUD PROCESSING. This paragraph should be read very carefully with

regard to the timing and treatment of A-95 clearances. During the

clearinghouse review, processing may proceed concurrently in the

HUD field office. The field office will carefully consider the

merits of any advisory comments received within the clearinghouse

review period in making a determination as to the feasibility of

the proposed project or development. The HUD office must exercise

its best judgment in determining whether to accept or reject

comments offered by the A-95 planning body. This consideration

will include any appropriate consultation with applicants.

Comments received after expiration of the clearinghouse review

period but prior to the completion of processing shall also be

considered.

a\. In order that the clearinghouses may have 30 days to review

the applications and forward their comments, a reasonable

allowance must be made for mail transmittal to and from the

clearinghouses. Accordingly, the total time allowed for

receipt of clearinghouse comments will normally be 34 days

from the postmarked date on which a copy of the application

is mailed by the HUD field office. If comments have not

been received within the above time frame, the office shall

proceed with processing without further delay.

b\. When HUD processing is tentatively completed prior to

expiration of the review period and comments have not been

received, no further action shall be taken until either

comments have been received and considered or the review

period has expired. In such cases, it may be advisable to

telephone the clearinghouses; they may be in a position to

expedite the comments or to give a reliable indication that

no comments are forthcoming, thus enabling the HUD field

office to proceed with processing.

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4/74 Page 6-18

HUD-Wash., D. C.

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4010.1 CHG

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c\. Upon completion of the processing stage in which the comments

received from the clearinghouses are considered, a copy of

the HUD feasibility letter or other letters of approval or

disapproval concluding the processing stage will be forwarded

to the clearinghouse within seven days. This information will

keep the clearinghouses informed as to HUD decisions regarding

the applications covered by the A-95 procedure. The

information forwarded will be:

\(1\) For subdivision, Title X, multifamily mortgage insurance

projects, mobile home courts, nursing homes and

intermediate care facilities, hospitals, and group practice

facilities, a copy of the feasibility letter or Site

Appraisal and Market Analysis (SAMA) letter.

\(2\) For public housing projects, the letter of notification

of site approval or disapproval.

6-14. RELATIONS WITH CLEARINGHOUSES. The purpose of the notification

and review procedure established by A-95 planning instructions

is to improve the quality of the communities in which HUD housing

projects and developments are located. This is a common goal of

HUD and the State, regional, and metropolitan planning bodies.

The possibility of achieving this objective will be greatly

enhanced if the field offices establish effective working

relationships with the clearinghouses with which they are

collaborating. Close liaison should also simplify and facilitate

the entire notification and review process.

NOTE: Sponsors may contact the clearinghouses prior to submitting

the feasibility application, and some HUD field offices

have found it worthwhile to advise sponsors to do this.

6-15. POINTS OF CONTACT IN HUD CENTRAL OFFICE. Any necessary information

concerning the relation of these procedures to other features

of field office processing may be requested from the Director,

Underwriting Standards, Housing Production and Mortgage Credit

\- Federal Housing Administration (HPMC-FHA). Information concerning

the Department\'s general policies for relations with clearinghouses

may be requested from the Office of Community and Environmental

Standards in Community Planning and Development.

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Page 6-19 4/74

HUD-Wash., D. C.

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4010.1 CHG

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SECTION 4. REIMBURSABLE AGREEMENTS

6-16. PURPOSE. This Section contains HPMC-FHA procedures to be followed

in making reimbursable agreements and processing requests for

reimbursable activities.

6-17. RESPONSIBILITY. All HPMC-FHA reimbursable agreements within the

Department, as well as those with other Departments of the

Government, will be made by the Director, Office of Administration,

HPMC-FHA.

a\. The Director, Office of Administration, HPMC-FHA shall

provide to the Director, General and Subsidiary Ledger

Division, a copy of the written agreements which shall serve

as the basis for billing for reimbursement.

b\. The Director, Office of Administration, HPMC-FHA is also

responsible for assuring necessary coordination and appropriate

advice to all organizational elements affected.

6-18. PROCEDURE. Requests for reimbursable HPMC-FHA activities in the

field offices will be processed as prescribed in Reference (1) of

the Foreword. The field offices will obtain a reimbursable

program code only after notification from the Director, Office of

Field Support, to proceed with the activity. The acquisition of

a program code does not, in any way, exclude the need for central

office approval of a reimbursable agreement.

a\. All time expended in the performance of reimbursable activities

must be reported as prescribed in Reference (3) of the

Foreword.

b\. In providing estimates, care must be taken to assure that

clerical support and supervisory review hours are included,

as well as appraisal time and travel.

c\. For purposes of providing estimates upon request for appraisal

services, a standard hourly rate of \$10.50 to cover personal

services has been established. This rate will be adjusted by

future pay increases as necessary.

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4/74 Page 6-20

HUD-Wash., D. C.