**MINUTES FROM THE**

**25 September 03**

**ABC STEERING COMMITTEE MEETING**

[Note to all Steering Committee Members]{.underline}: Members are
encouraged to submit agenda topics for future ABC Steering Committee
meetings to Dorothy Sugiyama

**Announcements:**

Bureaus are requested to complete the activity matrix, showing the DOI
activities that they will populate and forward to Ms. Sugiyama as soon
as possible.

Bureaus are requested to forward their completed crosswalks showing how
bureau activities will roll to the DOI cross-cutting activities as soon
as possible.

ABC/M implementation will start on 5 October 2003 with the first full
pay period in FY04.

Bureaus should notify their unions that ABC/M implementation is about to
start.

ABC/M Activity definitions will be posted on the ABC/M website on 1
October, even if missing FWS activities.

# Performance Data Entry -- Output and Outcome Reporting

Michael McGreer reported that the business rules for output and outcome
reporting still needed work. He requested the bureaus/OS offices to
identify existing bureau/department performance systems that captured
outputs/outcomes for the ABC/M system to interface with, to obviate the
need for dual data entry. BOR asked if the bureaus have participated in
the design of the Performance Module. Mr. McGreer replied that the
bureaus have not been requested to do so, but also stated (and
encouraged) that the bureaus could provide feedback on the module's
functionality to him directly.

Bill Webber asked who would be entering targets into the Performance
Module. USGS pointed out that no bureau wants to take responsibility for
collecting data on performance measures from other bureaus.

NPS and MMS pointed out that the definitions for outputs required
revisiting. Outputs are defined at high level -- there will be no
consistency across the bureaus as to what the DOI level outputs are
really capturing. Dorothy Sugiyama pointed out that the context for the
DOI level outputs resides at the bureau level. The output definitions,
together with the activity definitions, would be refined over the next
fiscal year.

USGS inquired about definitional templates for performance measures.
LeRon Bielak responded that all performance measure definitions would
not be completed by FY04, but the department needed to move forward with
those measures that were agreed upon. The departmental templates were
incomplete; definitions for bureau measures were non-existent. Mr.
Bielak stated that the bureaus should populate valid measures. Other
measures will not have targets established by FY04. These measures would
be worked over FY04. USGS stated that populating the measures would not
be an easy task -- there was no mechanism in place to collect the data
to populate the measures. Ray Beittel mentioned that many measures were
single (i.e. one bureau) measures. These single measures were largely
defined, but may still be in dispute between the bureau and the
department.

# Data Validation/Verification

This topic was not discussed in detail, due to the length of the
discussion on populating output/outcome measures. Mr. Bielak mentioned
that a draft data validation/verification plan for performance measures
had been developed (attachment 1) and was distributed back in January
2003. That validation/verification plan would be redistributed for
comment. Mr. McGreer mentioned that business rules needed to be
developed for data validation/verification and welcomed any bureau
suggestions on the draft data validation/verification plan.

# Treatment of Reimbursable Work for Other DOI Organizations -- USGS Accommodation

This issue was not addressed in detail, due to the length of discussion
on the new IT Data Management Activity. USGS clarified that, for them,
the business rule requiring the buying agency to count outputs and work
done by a providing agency would be less problematic if the rule applied
primarily to business conducted outside the department.

# IT Data Administration Definition

In a separate e-mail message to ABC Steering Committee members, Ms.
Sugiyama announced that the department has been directed to add two new
IT activities to the DOI ABC/M Activity Definition Set -- IT Security
and IT Data Administration. Sherry Barnett, OCIO presented the new IT
Data Administration definition to the Steering Committee (attachment 2).
Ms. Barnett related that the definition was intended to capture all data
administration and database administration costs across the department.
The Steering Committee related to Ms. Barnett that there already were
over 70 direct work activities that addressed data administration/data
collection. In the interest of identifying the full cost of performing
direct work activities, data administration/data collection activities
would be coded to the direct work activity they supported -- and not to
the new data administration activity. The data administration activity
definition should only address infrastructure/department-wide (vice
program specific) initiatives. Ms. Hatfield requested that resolution of
the data administration activity be addressed in a separate meeting with
the OCIO. Michael McGreer, Michael Brown, Jan Smith, Dianne Shaughnessy,
and Betty Buxton were volunteered to work with the OCIO on the data
administration definition. All bureaus were requested to send
representatives to this meeting.

## ATTENDEE ROSTER

**ABC STEERING COMMITTEE MEETING**

**25 September 2003**

**NAME BUREAU PHONE**

Nina Hatfield OS/PMB (202) 208-1829

Pam Cleary OS/PMB (202) 208-5830

Dorothy Sugiyama OS/PAM (202) 208-3433

Bill Webber OS/PFM (202) 208-5684

Bob More OS/OHA (703) 235-3810

Sherry Barnett OS/OCIO (202) 208-0596

Dianne Shaughnessy OS/POB (202) 208-6851

Ed Luchessi OS/POB (202) 208-3991

David Williams OS/PPP (202) 219-2257

Michael McGreer OS/PPP (202) 219-2001

Ray Beittel OS/PPP (202) 208-2528

LeRon Bielak OS/PPP (202) 208-5340

Vic Christianson OS/OST (202) 208-5022

Angela Herring OS/OST (202) 208-4931

Chris Richey NBC (202) 208-4687

Martin Quinlan NBC (303) 969-7228

Mary Christensen BIA (703) 390-6531

Larry Frey OSM (202) 208-7840

Betty Buxton BLM (202) 452-5181

Mary Trautner BLM (202) 452-7716

Marty Heinze MMS (202) 208-3880

Barbara Desiderio MMS (202) 208-3973

Michael Brown NPS (202) 208-7029

Ramsey Tanham NPS (202) 565-1105

Efraim Escalante BOR (301) 445-3420

Debra Burrell BOR (202) 513-0648

Kerry Whitford BOR (301) 445-2949

Kathy Marshall BOR (208) 378-5060

Charlene Raphael USGS (703) 648-4145

Bill Mattfeld CALIBRE (703) 797-8819

Karl Kalb CALIBRE (703) 797-8659

Carolyn Bedi Bradson (703) 413-3050