Minutes

Tom handed out 2002 Annual Call for papers

Ham wanted some extras (maybe even in pdf)

Come to order, from (1000 to 1130) assume to go to noon.

1)  15^th^ of candidates ballot for this division officers for next June

2)  By-laws. Don Hoffman is in process of ripping the PD manual (how ANS
    divisions do their business) Don needs comments by March 1^st^.

3)  Program Plan. We are concentrating on Hollywood and the annual
    meeting. We need to have one meeting per year.

4)  Need new business added to today's agenda

5)  Summer program at ORNL

Kathy McCarty wants a joint space fusion (fusion division and us)
session in the future. This activity needs STIF coordination.

Our website is <http://www-rsicc.ornl.gov/>

Did a round table of whom we all are.

Moved to accept minutes unless wrong. Approved.

Action Items from minutes (as listed in minutes)

1)  action closed

2)  By-laws - Open and PDM is in flux (need to e-mail Sharon and tell
    her what our plan is). Talking about by-laws, single year terms of
    office and bad -- no continuity. At least two-year terms of office.
    The by-laws are loose about it. Two years is about right. Our
    national program rep needs to be a multi year appointment. One year
    intro, second year good, third year is efficient., fourth year is
    burn out. Five is too long. This job is a lot of work. The chair
    should have worked all the offices before being chair. Executive
    membership, the why Bob set it exec. Committee up is good (with
    1,2,3 year appointments). By-laws should reflect this. Keep exec.
    Committee too large is too large. Andrew thought the old chair
    should be ex-officio (i.e. be on the executive committee). Ex-chair
    needs some time to withdraw. Tom will e-mail by-laws. No replies
    will = good. Alenka still has good ideas, but she has moved to DC.
    We have her address via Oakridge.

3)  Andy has some ideas but is worried about toe stepping.

4)  STIF connection is ten-u-is. Open question still. Do we go with
    STAIF or go alone? We have no resources (human and dollars). We have
    talked to El-Genk. No unilateral action at this time. Don will see
    El-Genk Wednesday. Grow from Class 4 to something more (just putting
    our logo with the STAIF stuff). The STAF angle gets us visibility.
    Eventually go to embedded topical. El-Genk has o problem with a
    Class 4 sponsorship. Singleterry will start the paperwork for a
    class 4 for Hollywood but first asked Mary Kenan or Eric Blocker
    before he does anything. Larson and Singleterry will then decide
    what to do.

5)  We are not able to do something with them.

6)  Have not done anything.

7)  Got some stuff, but not RSIC.

8)  Nothing

9)  Discussed and Closed.

On to By-laws (Agenda number 6 and 7)

At the NPC (National Program Committee) the reps get asked for 100 word
summaries of the session an tracks they want to be in. Query -- what
sessions do we wish to be in Winter 2002 in DC? Suggestion -- we need to
sincere about supporting meetings. We will do our best based on \# of
papers. Just do what we did for Hollywood. We need to push for papers.
Larson will state to the NPC we will keep 9g and 9f as of titles, a
third is change session "General Space Tech Interests". Proposing three
sessions. About the panel session -- ideas. Really trying to get
industry and universities to talk about their needs. Larson will contact
and energize session chairs for Hollywood. Singleterry will broadcast
about ICAPP. Larson will need to give Joe Coblisch at HQ a list of names
to review for papers for the four sessions. Larson will give him our
names for reviewing papers. Don will get interest in papers for the
Hollywood conference.

Subcommittees -- Prichard will go as our rep to the NPC alternate until
2002 Hollywood. Singleterry will hang out with Larson to get a lay of
the land visa vi program committee chairman. Larson is holding his own
for now. After Hollywood, Singleterry will be the program chair.

Aside - Officers -- good to have three Ex com officers? More? Less? We
talked about officer succession. Tour rotation. Larson really thinks the
Chair should stay at least two years, the main goal. Same with
Treasurer? Secretary? Treasurer job come get bogged down in details.

Students -- need technical judges and support in general. April 10-14
2002.

Report to BOD -- no discussion

Candidate slate -- depends on by-laws. What do we do? All we can do is
go by existing basis. Larson will submit names. We have got growing
pains. Prichard proposed we look at the ex com meeting attendees to get
a sense.

Old Biz -- nothing new on NM stuff. Web site is under control but need
to do something with PI (public info) website. Singleterry will figure
out about fusion co-sponsorship. Dealt with students. Graduate summer
program by Ham Hunter. Newsletter -- will print eight papers for
nothing. Needs something on a website. Meeting minutes is the
newsletter.