Archived Information

**Grants to States to Improve Management of Drug and Violence Prevention
Programs**

FY 2005 Information and Application Procedures

Application Deadline: July 22, 2005

CFDA \# 84.184R

![](media/image1.png){width="2.875in" height="2.779861111111111in"}

Frequently Asked Questions -- Page 27

**Office of Safe and Drug-Free Schools**

<http://www.ed.gov/about/offices/list/osdfs>

OMB No. 1890-0009 Expiration Date: OMB Approved

> June 2005

Dear Colleague:

Thank you for your interest in applying to the Grants to States to
Improve Management of Drug and Violence Prevention Programs. This
program is authorized by the Elementary and Secondary Education Act
(ESEA), as amended by the No Child Left Behind Act (NCLB) of 2001. NCLB
represents the President's education reform plan and contains four basic
principles: stronger accountability for results, increased flexibility
and local control, expanded options for parents, and an emphasis on
teaching methods and other strategies that have been proven to work.

In order to strengthen accountability, information about school crime
and safety must be shared with students, parents, and communities. NCLB
requires that each State collect certain school crime and safety data
elements in conjunction with the Uniform Management Information
Reporting System (UMIRS) and report the data collected to the public.
With this grant, we hope to provide additional resources for States to
meet the requirements of UMIRS and improve and expand existing data
collection to build the capacity of those involved in the data
collection effort. Improved data collection systems will allow State,
district, and school administrators to identify the needs of students
and staff, inform the selection of drug and violence prevention
programs, and assess progress in addressing these important problems.

We look forward to receiving your application for support under the
Grants to States to Improve Management of Drug and Violence Prevention
Programs.

> Sincerely,

Deborah A. Price

Assistant Deputy Secretary

#####   {#section .unnumbered}

##### 

#### TABLE OF CONTENTS

# **General Information** 7

# **I. Government Performance and Results Act** 11

**II. Tips for Applicants** 13

**III. Information and Requirements** 15

A. Background 15

B. Application Requirements 17

C. Other Application Information 18

# **IV. Priority and Selection Criteria** 19

A. Absolute Priority 19

B. Competitive Preference Priority 20

C. Selection Criteria 20

**V. Application Contents** 23

A. Preparing the Application 23

B. Organizing the Application 23

C. Assurances 24

D. Appendices 24

**VI. Frequently Asked Questions** 27

**VII. Application Transmittal Instructions**
\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\...\....33

**VIII. Intergovernmental Review of Federal Programs**
\...\...\...\...\...\...\...\...\...\...\...\...\...\...37

A. State Single Points of Contact 38

**IX. Additional Information** 43

A. Grant Application Receipt Acknowledgement 43

B. Grant & Contract Funding Information 43

C. D-U-N-S Number Instructions 44

X. Appendices and Forms 45

######## PBDMI State Coordinators Listing

-   Important Notice To Prospective Participants In U.S. Department Of
    Education Contract And Grant Programs (ED Form 5348)

-   Application for Federal Education Assistance (ED Form 424)

-   Budget Information Form (ED Form 524)

-   Assurances ‑ Non‑Construction Programs (Standard Form 424B)

-   Certifications Regarding Lobbying (ED Form 80‑0013)

-   Disclosure of Lobbying Activities (Standard Form LLL)

-   Certification Regarding Debarment, Suspension, Ineligibility, and
    Voluntary Exclusion\-- Lower Tier Covered Transactions (ED Form
    80-0014)

-   Survey on Ensuring Equal Opportunity for Applicants

-   Application Checklist

######## GENERAL INFORMATION

######## 

######## Overview

We will award grants under this competition to State educational
agencies or other State agencies administering the Safe and Drug-Free
Schools and Communities Act (SDFSCA) State Grants program.

**Authority**

The authority for this program is found in 20 U.S.C. 7131.

###### 

###### **Note to Applicants**

**This is a complete application package for Grants to States to Improve
Management of Drug and Violence Prevention Programs. Together with the
statute authorizing the program, the Notice of Final Priority (NFP), and
the Education Department General Administrative Regulations (EDGAR)
governing the program, this package contains all of the information,
application forms, and instructions needed to apply for this grant.**

###### 

###### **T**he official document announcing this competition is the Closing Date Notice published in the [Federal Register]{.underline} on June 13, 2005. This notice also is available electronically at: [**www.ed.gov/legislation/FedRegister**](http://www.ed.gov/legislation/FedRegister) and [**http://www.gpoaccess.gov/nara/index.html**](http://www.gpoaccess.gov/nara/index.html).

Applicants should clearly indicate in Block #4 of the Standard Form 424,
the CFDA number and alpha suffix of this competition:
[84.184R]{.underline}.

#### Applicable Regulations

The following Education Department General Administrative Regulations
(EDGAR) apply to the competition described in this application package:

-   34 CFR Part 75 (Direct Grant Programs)

-   34 CFR Part 77 (Definitions that Apply to Department Regulations)

-   34 CFR Part 79 (Intergovernmental Review of Department of Education
    Programs

> and Activities)

-   34 CFR Part 80 (Uniform Administrative Requirements for Grants and
    Cooperative Agreements to State and Local Governments)

-   34 CFR Part 81 (General Education Provisions Act---Enforcement)

-   34 CFR Part 82 (New Restrictions on Lobbying)

-   34 CFR Part 84 (Governmentwide Requirements for Drug-Free Workplace
    (Financial Assistance))

-   34 CFR Part 85 (Governmentwide Debarment and Suspension
    (Nonprocurement))

-   34 CFR Part 97 (Protection of Human Subjects)

-   34 CFR Part 98 (Student Rights in Research, Experimental Programs,
    and Testing)

-   34 CFR Part 99 (Family Educational Rights and Privacy)

-   34 CFR 299 (General Provisions)

**Eligibility**

Eligible applicants are State educational agencies or other State
agencies administering the Safe and Drug-Free Schools and Communities
Act (SDFSCA) State Grants program. No more than one (1) grant will be
awarded per state.

###### Project Period

Projects will be funded for up to 36 months, contingent upon
demonstration of substantial progress each year toward meeting project
goals and objectives and the availability of appropriations.

###### Estimated Range of Awards

We estimate that we will make 7 awards. Projects will be funded for
approximately \$350,000 to \$500,000 in each year for which funding is
requested depending on the scope of the project. These figures are only
estimates and do not bind the Department of Education to a specific
number of grants or amount of any grant.

###### Application Due Date

All applications must be postmarked on or before July 22, 2005, in order
to be eligible for review. Applications delivered by hand must be
received by the U.S. Department of Education Application Control Center
no later than 4:30 PM Washington D.C. time on July 22, 2005.
Applications may also be submitted electronically through the
Department's e-Applications system. Applications may not be emailed or
faxed.

# Under very extraordinary circumstances, the Department may change the closing date for a competition. When this occurs, we announce such a change in a notice published in the [Federal Register]{.underline}. *Waivers for individual applications failing to meet the deadline will not be granted*, except in the circumstances described in e-Applications. 

######## Unique Applications

# Information submitted in response to the scoring criteria should be specific to the applicant's State and should not be identical or substantially similar to other applications. Identical or substantially similar applications are not responsive to the scoring criteria.

#  

# **Grantee Meetings**

All applicants must budget for the Project Director and one other person
(when applicable) to attend two meetings in the first year of the grant,
and for one meeting in each subsequent year of the grant. These meetings
will include the project director\'s meeting (two days, one
representative) and the OSDFS National Conference (three days, two
representatives). These meetings will usually be held in Washington,
D.C. Grant funds may be used to pay for all costs associated with
attendance at these meetings including transportation, hotel, and per
diem.

###### E-mail Addresses

As part of our review of your application, we may need to contact you
with questions for clarification. We also will make peer reviewers'
comments available to you online. Please be sure your application
contains valid e-mail addresses for the Project Director and Authorized
Representative.

[]{.mark}

**Resources**

Any questions related to the requirements of this grant competition
should be directed to Maria Worthen of the Office of Safe and Drug-Free
Schools at (202) 205-5632.

###### Technical Assistance

#### Grantees will receive technical assistance throughout the life of the grant. This assistance may take multiple forms including meetings and workshops, telephone consultations, and other forms of networking to share ideas and identify resources. In addition, each grantee will be assigned a Federal Project Officer who will also serve as a resource. Grantees are encouraged to be fluent in the use of email as most correspondence regarding their project will be delivered electronically.

#### 

######### Evaluation Requirement 

#### Successful applicants are required to evaluate the effectiveness and outcomes of the activities funded under their grant and to submit a final report on the effectiveness of the programs and activities funded under their grant.

#### 

#### DUNS Number Instructions

Please provide the applicant's D-U-N-S Number. If you do not currently
have a\
D-U-N-S Number you can obtain one at no charge by calling 1-800-333-0505
or by completing a D-U-N-S Number Request Form. The form can be obtained
via the Internet at the following URL:

[**http://www.dnb.com/US/duns_update/index.html**](http://www.dnb.com/US/duns_update/index.html).

The D-U-N-S Number is a unique nine-digit number that does not convey
any information about the recipient. A built-in check digit helps assure
the accuracy of the D-U-N-S Number. The ninth digit of each number is
the check digit, which is mathematically related to the other digits. It
lets computer systems determine a\
D-U-N-S Number has been entered correctly.

Dun & Bradstreet, a global information services provider, has assigned
D-U-N-S Numbers to over 43 million companies worldwide.

NOTE: You [must]{.underline} have a DUNS number to receive a grant
award.

**Paperwork Burden Statement**

According to the paperwork Reduction Act of 1995, no persons are
required to respond to a collection of information unless it displays a
valid OMB control number. The valid OMB control number for the
information collection is OMB No. 1890-0009. The time required to
complete the information collection is estimated to average 24 hours per
response, including the time to review instructions, search existing
data resources, gather and maintain the data needed, and complete and
review the information collection. [If you have any comments concerning
the accuracy of the time estimate(s) or suggestions for improving this
form, please write to:]{.underline} U.S. Department of Education,
Washington, DC 20202-4651. [If you have comments or concerns regarding
the status of your individual submission of this form, write directly
to:]{.underline} Office of Safe and Drug-Free Schools, U.S. Department
of Education, 400 Maryland Avenue, SW Room 3E318, Washington, DC
20202-6123.

I. GOVERNMENT PERFORMANCE AND RESULTS ACT (GPRA)

The Government Performance and Results Act of 1993 (GPRA) is a
straightforward statute that requires all Federal agencies to manage
their activities with attention to the consequences of those activities.
Each agency is to clearly state what it intends to accomplish, identify
the resources required, and periodically report its progress to the
Congress. In so doing, it is expected that the GPRA will contribute to
improvements in accountability for the expenditures of public funds,
improve congressional decision-making through more objective information
on the effectiveness of Federal programs, and promote a new government
focus on results, service delivery, and customer satisfaction.

As required by GPRA, the Department of Education has prepared a
strategic plan for 2002-2007. This plan reflects the Department's
priorities and integrates them with its mission and program authorities
and describes how the Department will work to improve education for all
children and adults in the U.S. The Department's goals, as listed in the
plan, are:

**GOAL 1:** Create a culture of achievement.

**GOAL 2:** Improve student achievement.

**GOAL 3:** Develop safe schools and strong character.

**GOAL 4:** Transform education into an evidence-based field.

**GOAL 5:** Enhance the quality and access to postsecondary and adult
education.

**GOAL 6:** Establish management excellence.

######## 

######## Performance Measures 

The Secretary has established the following performance measures for
assessing the effectiveness of the Grants to States to Improve
Management of Drug and Violence Prevention Programs:

1.  

The proportion of local recipients of SDFSCA State Grants Program
funding that are using data related to youth drug and violence to manage
youth drug, alcohol, and violence prevention programs by:

a.  incorporating these data in needs assessment processes;

b.  using the data to develop performance measures for their SDFSCA
    program funds;

c.  considering the data in selecting schools, and

d.  where applicable, community-based interventions for implementation;

e.  monitoring the success of interventions in reducing drug and alcohol
    use and violence and in building stronger communities; and

f.  sharing data with their leadership and the public.

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2.  

The proportion of local recipients of SDFSCA State Grants Program
funding that have received training about collecting, analyzing, and
using data to manage and improve drug and violence prevention programs;
and

3.  

The proportion of local recipients of SDFSCA State Grants Program
funding that submit complete responses to data collections.

These three measures constitute the Department's indicators of success
for this program. Consequently, applicants for a grant under this
program are advised to give careful consideration to these outcomes in
conceptualizing the design, implementation, and evaluation of their
proposed project. If funded, applicants will be asked to collect and
report data in their annual performance reports about progress toward
these goals. Only baseline data and data at the conclusion of the
project will be required for the first indicator.

**II. TIPS FOR APPLICANTS**

###### 

###### A. Before You Begin

-   Read this application package carefully and make sure you follow all
    of the instructions.

-   Use the tools we have provided to help you, including:

\--frequently asked questions in this application package; and

\--grant application technical assistance resources on our Web site at:

<http://www.ed.gov/admins/grants/apply/techassist/index.html>.

-   Ask questions of the program contact if you don't understand how to
    proceed: Maria Worthen, telephone: 202-205-5632, email:
    <Maria.Worthen@ed.gov>.

###### B. Preparing Your Application

-   Be thorough in your program description. Write so that someone who
    knows nothing about your organization or your program plan can
    understand what you are proposing.

-   Organize your application according to the selection criteria and
    respond comprehensively. Use the selection criteria, subcriteria,
    and accompanying notes to guide the structure of your narrative.

-   Make sure your budget narrative provides enough detail about planned
    expenditures so staff can easily determine how the funds will be
    spent.

-   Link your planned expenditures to the goals and objectives of your
    program and make sure you demonstrate that your proposed
    expenditures are necessary to carry out your program. Do not request
    funds for miscellaneous purposes.

-   Make sure to allow enough time to plan for anything that might
    require the approval, signatures, or buy-in of other parties, such
    as the required forms and assurances and the memorandum of
    understanding or other documentation of participation.

###### 

###### C. Submitting Your Application

-   Use the checklist provided in this application package to make sure
    your application is complete before submitting it.

-   Make sure your application addresses the absolute priority in its
    entirety.

-   Make sure all required forms and agreements are included and signed
    by authorized representative(s) of your organization.

-   Transmit your application by the deadline date: July 22, 2005. If
    you use the U.S. Postal Service, make sure you have a legible
    postmark date. If you use an overnight carrier, get a receipt. If
    you use e-applications, follow the instructions on the e-Application
    Web site.

###### D. Next Steps

-   In approximately two weeks (depending on the volume of applications)
    you should receive a postcard from ED's Application Control Center
    acknowledging receipt of your application and giving you an assigned
    number. Please refer to this number if you need to contact us about
    your application.

-   OSDFS staff screen each application to ensure that all program
    eligibility requirements are met and all forms are included.

-   Your application will be assigned to a three-person panel of peer
    reviewers who will evaluate and score your proposal according to the
    selection criteria in this package. Your application will receive a
    score from 0 to 110 depending upon how well you respond to the
    requirements of the selection criteria.

-   A grant award document will be sent to applicants whose proposals
    score within the funding range. Unsuccessful applicants will receive
    a notification letter. Both successful and unsuccessful applicants
    will receive copies of the comments prepared by the peer reviewers.
    To receive these documents in a timely manner, please be sure your
    application contains a valid email address for both the Project
    Director and the Authorized Representative.

III\. INFORMATION AND REQUIREMENTS

A.  Background

States and their local communities are implementing a variety of
programs, activities, and strategies designed to help them prevent youth
drug use and violence in schools. Just as policy makers, education
professionals, and parents seek reliable information about student
academic progress, stakeholders also need to be able to assess the
nature of youth drug and violence problems in their communities, select
research-based approaches to preventing these problems, and determine
whether these prevention efforts are effective.

The Elementary and Secondary Education Act (ESEA), as reauthorized by
the No Child Left Behind Act of 2001 (NCLB), requires that States
develop and implement a system of standards and assessments for
measuring the academic progress of all students. To support States and
localities in creating safe, disciplined, and drug-free learning
environments that support student academic achievement, ESEA authorizes
the Safe and Drug-Free Schools and Communities Act (SDFSCA) program.
This grant competition is authorized by ESEA under Subpart 2---National
Programs (Sec. 4121(a)(9)), which allows the Secretary to carry out
other activities to prevent drugs and violence in the schools in
addition to those specifically mentioned in the legislation.

NCLB also creates a management tool designed to provide information
about States' progress in preventing youth drug use and violence -- the
Uniform Management Information and Reporting System (UMIRS; see ESEA
section 4112(c)(3)). The statute requires States to create a system for
collecting and disseminating information about:

-   Truancy;

-   Incidence of violence and drug-related offenses leading to
    suspension and expulsion;

-   Incidence and prevalence data and information about age of onset,
    perception of health risk, and perception of social disapproval of
    youth drug use and violence; and

-   Information about the types of programs and services provided under
    the SDFSCA State Grants program.

UMIRS is the primary accountability strategy required under the SDFSCA.
The provisions require States to develop core data sets about school
violence and youth drug use, and to share that information (in some
cases on a school-by-school) basis with the public. States and
localities can use this core information to assess their youth drug use
and violence and, in turn, implement evidence-based programs that best
respond to these needs.

The kind of system required by UMIRS can also make an important
contribution to States' implementation of the Unsafe School Choice
Option (USCO) requirements (see ESEA section 9532). These provisions
require States to develop a definition of a "persistently dangerous
school," identify schools that meet the definition, and permit students
attending identified schools to transfer to a safe public school within
the local education agency (LEA). Additionally, States must permit
students who are the victim of a violent criminal offense at school the
opportunity to transfer to a safe public school within the LEA. States
were required to have an USCO policy in place for the start of the
2003-2004 school year and each school year thereafter.

States and local communities face several challenges in implementing
both the UMIRS and USCO requirements. This grant competition is designed
to provide support to States to explore strategies that will address the
challenges they face in collecting and using data to manage the
implementation of drug and violence prevention programs, which may
include:

-   Lack of standardized collection instruments and definitions both
    within and across States;

-   Lack of expertise related to collecting data about youth drug use
    and violence;

-   ::: Definition-Term
    Lack of time and other resources to support high-quality data
    collection and analysis in these areas;
    :::

-   Unfavorable community and media reaction to high rates of youth drug
    use and violence; and

-   Negative consequences for administrators with high incident rates.

These challenges are significant, but with the support available under
this grant to establish or improve State data collection systems, real
progress is possible. More consistent reporting and improved data
quality will establish a higher standard for accountability, and will
remove the potentially stigmatizing disincentive for States to
accurately report on levels of school violence and drug abuse.

Information and improved methods of data collection are also needed for
Federal policy makers in the executive and legislative branches. For
instance, the White House Office of Management and Budget (OMB)
recommended that the Department of Education (ED) "work to establish
\[a\] meaningful performance measurement system" for its SDFSCA State
Grants Program after evaluating its effectiveness with the Program
Assessment Rating Tool (PART). Currently, Government Performance and
Results Act (GPRA) indicators for the SDFSCA State Grants Program
include information from national surveys designed for surveillance of
youth drug use and violence. Incident-based data could allow for
additional performance measures on student drug use and violence.

The Grants to States to Improve Management of Drug and Violence
Prevention Programs will award grants to State agencies to support the
development and testing of strategies for developing, expanding, or
enhancing the capacity of State and local educational agencies, and
other State agencies and community-based entities, to collect, analyze,
and use data to improve the quality of drug and violence prevention
programs administered in the States.

This grant program is being complemented by a consensus-building and
technical assistance activity that includes the participation of States
and relevant Federal agencies in developing a model data set that States
can use in meeting the Uniform Management and Information Reporting
System (UMIRS) requirements for the SDFSCA State Grants Program. We are
building on the efforts of other Federal agencies involved in youth drug
and violence prevention activities, as well as those of the States, to
develop common measures for the elements required by UMIRS. We strongly
encourage the participation of key personnel from every State as we work
to develop a consensus about how to best collect the information
required by UMIRS. We are also hopeful that States that seek grant
awards under this program will give careful consideration to adopting
the model system that is being developed as part of this technical
assistance activity.

**B. APPLICATION REQUIREMENTS**

######## Eligible Applicants

Eligible applicants for this program are State educational agencies
(SEA) or other State agencies administering the Safe and Drug-Free
Schools and Communities Act (SDFSCA) State Grants program.

######## 

**Memorandum of Understanding or Other Documentation of Participation**

Applicants must include documentation in the form of a memorandum of
understanding or a letter in their application that outlines project
roles and responsibilities of the participants and that contains:

I.  The signatures of:

    a.  The authorized representative(s) for the SEA, and

    b.  The authorized representative(s) for the State agency (or
        agencies) receiving the Governor's portion of SDFSCA State
        Grants program funding for the State.

II. Evidence that the proposal has been reviewed by, and has the
    approval of, the State's chief information officer (CIO) and/or
    chief technology officer (CTO). The CIO and or CTO may sign the
    required memorandum of understanding, or provide a letter or other
    documents that include the required information.

**Technology-Based System**

######## 

Each application is required to include a proposal for a
technology-based system for collecting, analyzing, and interpreting
school crime and violence data. Grant funds may be used in a variety of
ways to support this system, including updating an existing
infrastructure, conducting basic planning, and capacity building.

**C. OTHER APPLICATION INFORMATION**

## Program Authorization

This program is authorized by the Elementary and Secondary Education Act
(ESEA) as amended by the No Child Left Behind Act of 2001 (20 U.S.C.
7131) under Subpart 2---National Programs (section 4121(a)(9)), which
authorizes the Secretary to carry out other activities to prevent drugs
and violence in the schools in addition to those specifically mentioned
in the legislation.

Distribution of Grant Awards

We will award only one grant award to each SEA/State agency responsible
for the management of the Safe and Drug-Free Schools and Communities Act
funds. SEAs/States that have been past recipients of this grant are not
eligible to apply.

#### IV. PRIORITY AND SELECTION CRITERIA

######## A. Absolute Priority

The priority for this competition was established in the Notice of Final
Priority (NFP) published June 13, 2005 in the Federal Register.

For FY 2005 this priority is an absolute priority. Under 34 CFR
75.105(c)(3) we consider only applications that meet this priority.

This priority is:

[Developing, Enhancing, or Expanding the Capacity of States and Other
Entities that Receive SDFSCA State Grants Funds to Collect, Analyze, and
Use Data to Improve the Management of Drug and Violence Prevention
Programs.]{.underline}

This priority supports projects to develop, enhance, or expand the
capacity of States and other entities that receive SDFSCA State Grants
program funds to collect, analyze, and use data to improve the
management of drug and violence prevention programs. At a minimum,
applicants must propose projects to develop, enhance, or expand the
capacity of the State educational agency (SEA), the State agency
administering the Governor's funding under the SDFSCA State Grants
program, and local educational agencies and community-based
organizations that receive SDFSCA State Grants program funding.
Specifically, projects must be designed to:

a.  Include activities designed to expand the capacity of local
    recipients of SDFSCA funds to use data to assess needs, establish
    performance measures, select appropriate interventions, monitor
    progress toward established performance measures, and disseminate
    information about youth drug use and violence to the public;

b.  Collect data that, at a minimum, meet the requirements of the
    Uniform Management Information and Reporting System (UMIRS)
    described in section 4112(c)(3) of the ESEA;

c.  Operate with the aid of a technology-based system for analyzing and
    interpreting school crime and violence data;

d.  Be consistent with the State's Performance-Based Data Management
    Initiative (PBDMI) strategy and produce data that can be transmitted
    to the U.S. Department of Education via the Department's Education
    Data Exchange Network (EDEN) project, which facilitates the transfer
    of information from State administrative records to the Department
    to satisfy reporting requirements for certain programs administered
    by the Department, including the SDFSCA State Grants program;

e.  Be an enhancement to, or capable of merging data with, the State's
    student information system if such exists or if the State does not
    yet have a statewide, longitudinal student data system, the project
    should include the capacity to merge with such a system in the
    future; and

f.  Include validation and verification activities at the State and
    sub-State recipient levels designed to ensure the accuracy of data
    collected and reported.

B. Competitive Preference Priority

In the interest of promoting the use of core data definitions, we will
award up to an additional 10 points to applicants that meet the
following competitive preference priority: [The collection of incident
data for projects under the absolute priority will be done in a manner
consistent with the definitions and protocols developed under the
Federal Bureau of Investigation's UCR program.]{.underline} These points
are in addition to any points the application earns under the selection
criteria.

The Federal Bureau of Investigation's Uniform Crime Reporting (UCR)
Program is the most universal crime reporting system in the country and
collects information about the following crimes: homicide; forcible
rape; robbery; aggravated assault; burglary; larceny-theft; motor
vehicle theft; and arson. Applicants without a UCR program in their
State, or in States where the program is not mandatory can address the
competitive preference priority by using definitions that are suitable
for data collection under the program. Further information about the UCR
is available online at <http://www.fbi.gov/ucr/ucr.htm>.

C. Selection Criteria

The following selection criteria will be used to evaluate applications.
For ease of reading by the reviewers, applicants should develop their
narrative description to follow the sequence of criteria provided below.
The total number of points awarded for these selection criteria is 100.
Together with the competitive preference priority, the maximum number of
points that may be awarded is 110. (Note: The criteria contain weighted
subcriteria. Applicants must address each subcriterion to qualify for
the maximum number of points for each criterion.)

1\. Significance (20 points)

In determining the significance of the proposed project, we will
consider the following subcriteria:

(a) The significance of the problem or issue to be addressed by the
    proposed project (5 points).

(b) The likelihood that the proposed project will result in system
    change or improvement (10 points).

(c) The extent to which the results of the proposed project are to be
    disseminated in ways that will enable others to use the information
    or strategies (5 points).

*Note: Under this criterion we will look at the applicant's
identification of barriers to improving its school drug and violence
prevention data collection system that stand in the way of systemic
improvements. This should include a needs assessment that demonstrates
the State's need for improved management of prevention programs. The
applicant should also address how its existing data collection framework
(including how it responds to UMIRS and PBDMI requirements) would be
improved by this grant. Finally, we expect that the applicant will
describe how data will be shared with key stakeholders in a way that can
ultimately contribute to the promotion of healthy youth behavior.*

2\. Quality of the Project Design (30 points)

In determining the quality of the project design, we will consider the
following subcriteria:

(a) The extent to which the proposed project represents an exceptional
    approach to the priority or priorities established for the
    competition (10 points).

(b) The extent to which the proposed project is designed to build
    capacity and yield results that will extend beyond the period of
    Federal financial assistance (10 points).

(c) The extent to which the proposed project will be coordinated with
    similar or related efforts, and with other appropriate community,
    State, and Federal resources (10 points).

*Note: Under this criterion we will look for a well-designed plan for a
statewide data collection infrastructure that will increase the State's
capacity to improve drug and violence prevention program management.
This plan should include policies and procedures for ensuring the
reliability, consistency, and quality of the data. Under this criterion,
reviewers will be looking for the overall quality and feasibility of the
proposed project. Ample consideration should be given to the technology
supporting the infrastructure, including its accessibility, reliability,
and ability to protect subject confidentiality and system security, as
well as its compatibility with the PBDMI system. Sustainability of the
program will be considered, not only in terms of the physical and
technological infrastructure, but also in terms of human capital. We
expect that consideration will be given to the coordination with and/or
improvement---rather than the duplication---of existing efforts.*

3\. Quality of project services (10 points)

In determining the quality of the project services, we will consider the
following subcriterion:

(a) The extent to which the training or professional development
    services to be provided by the proposed project are of sufficient
    quality, intensity, and duration to lead to improvements in practice
    among the recipients of those services (10 points).

*Note: Under this criterion we will look for training activities that
address issues specific to the State's data collection and management
infrastructure. The applicant should provide a plan for how it will
identify and reach all personnel involved in the program effort with the
training activities.*

4\. Quality of project personnel (10 points)

In determining the quality of the project personnel, we will consider
the following subcriterion:

(a) The qualifications, including relevant training and experience, of
    key project personnel (10 points).

*Note: Under this criterion we will look for evidence that key personnel
possess experience and expertise in the areas addressed by the project
plan. These areas include, but are not limited to, the following:
information technology systems, research methodology, data collection,
analysis and management, youth drug and violence prevention, and the
State's safe and drug-free schools policies and services.*

5\. Quality of the management plan (30 points)

In determining the quality of management plan, we will consider the
following subcriteria:

(a) The adequacy of the management plan to achieve the objectives of the
    proposed project on time and within budget, including clearly
    defined responsibilities, timelines, and milestones for
    accomplishing project tasks (15 points).

(b) The adequacy of procedures for ensuring feedback and continuous
    improvement in the operation of the proposed project (5 points).

*Note: Under this criterion we will look at the quality of the
applicant's planned coordination and collaboration with the entities
mentioned in the memorandum of understanding. The applicant should
provide evidence of how key stakeholder support of the project's goals,
objectives, budget, timeline, individual responsibilities, and
accountability measures will contribute to its long-term success. We
also expect that a plan for soliciting feedback during both the planning
and implementation stages from State and local government, as well as
members of the community ultimately affected by the program, will be
outlined.*

**V. APPLICATION CONTENTS**

A. Preparing the Application

A completed application for assistance under this competition consists
of two parts:

(1) All forms and assurances that must be submitted in order to receive
    a grant; and

(2) A detailed narrative description of the proposed project and a
    detailed narrative of the supporting budget.

######## B. Organizing the Application

We recommend that applicants organize the information in their
application in the following order. All pages should be numbered
consecutively to make review and evaluation easier.

**1. ED Form 424.** This is the title page of your application. Make
sure that block 4 identifies the number of this competition: [CFDA#
84.184R]{.underline}.

**2. Table of Contents.** Include a one-page table of contents.

**3. Program Abstract.** Provide a one-page, double-spaced abstract that
describes the need to be addressed by the project, summarizes the
proposed activities, and identifies the intended outcomes.

**4.** **Program Narrative.** Applicants should provide a program
narrative that describes the proposed project, including the goals,
objectives and activities. The narrative should address all criteria and
all of the factors under each criterion. The narrative section should be
limited to **30** **typed pages.** The paper size should be 8 ½ x 11
inches. The pages must be numbered, double-spaced, printed only on one
side, with a one inch margin. The font size should be no smaller than
12-point type. It is in the best interest of the applicants to ensure
that the narrative section is easily read, logically developed in
accordance with the selection criteria, and fully addresses each rating
factor. We recommend that applicants organize the narrative according to
the selection criteria listed in this application package.

**5. Budget.** Use the Budget Information Form (ED Form 524), to prepare
a complete budget for the project. Provide amounts for all major budget
categories. Do not substitute local expenditure categories. If you will
work in partnership with another agency, do not submit budget forms for
each entity; only the applicant should submit a Form 524. Planned
expenditures by subcontractors or partners external to the applicant's
organization should be listed on the 524 under "contractual" or "other,"
as appropriate. Funds provided by the applicant (i.e., matching funds,
if there are any) should be listed in Section B\-- Budget Summary
Non-Federal Funds.

6\. Budget Narrative. Applicants should provide a detailed explanation
for all funds requested on the Budget Form (ED Form 524). Costs should
be broken down according to the categories on the budget summary form.
Explain the basis used to estimate all costs for each budget category.
Provide a detailed explanation for any costs that appear unusual and
describe how those costs relate to the proposed activities. The
narrative should provide enough detail for reviewers to easily
understand how costs were determined and how they relate to the goals
and objectives of the project. Do not substitute local expenditure
categories.

**7. Memorandum of Understanding or Other Documentation of
Participation**. Applicants must include documentation in the form of a
memorandum of understanding or a letter in their application that
outlines project roles and responsibilities of the participants and that
contains:

1.  The signatures of:

    a.  The authorized representative(s) for the SEA, and

    b.  The authorized representative(s) for the State agency (or
        agencies) receiving the Governor's portion of SDFSCA State
        Grants program funding for the State.

2.  Evidence that the proposal has been reviewed by, and has the
    approval of, the State's chief information officer (CIO) and/or
    chief technology officer (CTO). The CIO and or CTO may sign the
    required memorandum of understanding, or provide a letter or other
    documents that include the required information.

::: Definition-Term
**C. Assurances**
:::

::: Definition-Term
This application package includes the
following---Assurances-Non-Construction Programs Certification and
Certifications Regarding Lobbying, Debarment, Suspension and Other
Responsibility Matters; and Drug-Free Workplace Requirements (Standard
Form 424B, ED 80-013)**.** **By signing the Standard Form 424B, the
applicant agrees to abide by requirements regarding drug-free workplace,
debarment, and environmental tobacco smoke.**
:::

::: Definition-Term
**D. Appendices**
:::

This section should include only supplemental information or required
supporting documentation that addresses the applicant's capacity to
carry out the proposed project such as resumes; letters of agreement
with cooperating entities (if appropriate); summary evaluation results
or other materials. [DO NOT]{.underline} include budget or program
narrative information in this section.

The following items should be included as appendices to the application.

**Equitable Access and Participation**

Section 427 of the General Education Provision Act (GEPA) affects
applicants under this program. All applicants must include information
in their applications to address this provision in order to receive
funding under this program.

Section 427 requires each applicant (other than an individual person) to
include in its application a description of the steps the applicant
proposes to take to ensure equitable access to, and participation in,
its Federally‑assisted program for students, teachers, and other program
beneficiaries with special needs.

This provision allows applicants discretion in developing the required
description. The statute highlights six types of barriers that can
impede equitable access or participation: gender, race, national origin,
color, disability, or age. Based on local circumstances, you should
determine whether these or other barriers might prevent your students,
teachers, etc. from such access to or participation in, the
Federally‑funded project or activity. The description in your
application of steps to be taken to overcome these barriers need not be
lengthy; you may provide a clear and succinct description of how you
plan to address those barriers that are applicable to your
circumstances. In addition, the information may be provided in a single
narrative, or if appropriate, may be discussed in connection with
related topics in the application. Each application should include this
description in a clearly identified section of the appendix. It should
support the discussion of similar issues in the narrative section of the
application.

Section 427 is not intended to duplicate the requirements of civil
rights statutes, but rather to ensure that, in designing their projects,
applicants for Federal funds address equity concerns that may affect the
ability of certain potential beneficiaries to fully participate in the
project and to achieve to high standards. Consistent with program
requirements and its approved application, an applicant may use Federal
funds awarded to it to eliminate barriers it identifies.

The following examples may help illustrate how an applicant may comply
with Section 427:

\(1\) An applicant that proposes to carry out an adult literacy project
serving, among others, adults with limited English proficiency, might
describe in its application how it intends to distribute a brochure
about the proposed project to such potential participants in their
native language.

> \(2\) An applicant that proposes to develop instructional materials
> for classroom use might describe how it would make the materials
> available on audiotape or in Braille for students who are blind.

\(3\) An applicant that proposes to carry out a model science program
for secondary students and is concerned that the girls may be less
likely than boys to enroll in the course might indicate how it intends
to conduct \"outreach\" efforts to girls to encourage their enrollment.

We recognize that many applicants may already be implementing effective
steps to ensure equity of access and participation in their grant
programs, and we appreciate your cooperation in responding to the
requirements of this provision.

Note: A statement about the applicant's nondiscriminatory hiring policy
is not sufficient to meet this requirement.

\[The paperwork burden for compliance with Section 427 of GEPA is
recorded under OMB Control No. 1890‑0007 (Expiration Date 11/30/2005).
The time required to complete this information collection is estimated
to vary from 1 to 3 hours per response, with an average of 1.5 hours,
including the time to review instructions search existing data
resources, gather and maintain the data needed, and complete and review
the information collection. If you have any comments concerning the
accuracy of the time estimate(s) or suggestions for improving this form,
please write to: U.S. Department of Education, Washington, DC
20202-4651.\]

**Forms**

The following forms are required in all applications and are included in
this package:

-   Application for Federal Education Assistance **(ED Form 424)**

-   Budget Information Form **(ED Form 524)**

-   Assurances ‑ Non‑Construction Programs **(Standard Form 424B)**

-   Certifications Regarding Lobbying **(ED Form 80‑0013)**

-   Disclosure of Lobbying Activities **(Standard Form LLL)**

-   Certification Regarding Debarment, Suspension, Ineligibility, and
    Voluntary Exclusion\-- Lower Tier Covered Transactions **(ED Form
    80-0014)**

-   Survey on Ensuring Equal Opportunity for Applicants

Forms may be photocopied. Forms are also available electronically from
the following Web site: <http://www.ed.gov/GrantApps/>.

Other Attachments

Other attachments are not encouraged. Supplemental materials such as
videotapes, CD‑ROMs, files on disks, commercial publications, press
clippings, and testimonial letters will not be reviewed and will not be
returned to the applicant.

VI\. FREQUENTLY ASKED QUESTIONS

*General*

What steps can I take to maximize my chances of receiving a grant?

-   Before preparing your application, read the application package
    carefully and completely.

-   Follow all of the instructions exactly.

-   If you're uncertain about any aspects of this application package,
    review the Frequently Asked Questions or contact the competition
    manager for clarification.

-   Absolute priorities establish the parameters for applications under
    a grant competition. If your application does not meet the absolute
    priority or the additional requirements for this grant competition,
    it will not be considered for funding.

-   A panel of three persons from the evaluation, data collection, drug
    and violence prevention policy and practice, or other fields will
    review your application. Be sure to organize your application
    clearly, provide requested information in a comprehensive manner,
    and respond to each selection criterion thoroughly. Reviewers are
    not permitted to give you "the benefit of the doubt"; therefore, if
    it is not in your application, they cannot award points for it.

-   Be sure that your application includes a budget request (ED
    Form 524) and complete narrative justification.

-   Be sure to transmit your application on or before the deadline date,
    carefully following the transmittal instructions.

What is an indirect cost rate?

An indirect cost is an expense that you incur that is necessary to
implementing the grant, but may be difficult to identify with your
grant. For example, indirect costs may include money spent for heat,
light, rent, telephone, security, accounting, and Internet use.

If your organization prefers to use all of its grant funds for direct
project costs, you are not required to charge the grant for indirect
costs. If you wish to charge indirect costs, however, you must use a
negotiated indirect cost rate for this competition.

For more information, please see:
http://www.ed.gov/about/offices/list/ocfo/fipao/icgindex.html.

For my GEPA 427 statement, is it adequate to state that our organization
does not discriminate on the basis of race, religion, sex, etc.?

No. An organization's non-discrimination statement is not sufficient to
meet the GEPA requirements. A GEPA statement should outline an entity's
potential barriers and solutions to equal access.

What should I use as the start date?

Should you receive a grant, the start date for a project may have to be
flexible, depending on when funds can be awarded. We expect that grants
will be awarded in late September, so please plan for a date soon
thereafter. If necessary, your proposed project start date will be
modified to a date shortly after the award date.

*Electronic Application*

If I am submitting my application electronically, how should I submit
the signed face sheet (and other required forms)?

If you are submitting an electronic application, you are required to fax
the signed face page, the required assurances, and the memorandum of
understanding or other documentation of participation to the Department
of Education in accordance with the instructions listed elsewhere in
this application package. After reviewing the instructions, please fax
assurances to: (202) 245-6272.

*Eligibility*

Who is eligible to apply for this grant?

Eligible applicants for this program are State educational agencies
(SEA) or other State agencies administering the Safe and Drug-Free
Schools and Communities Act (SDFSCA) State Grants program.

Why are SEAs and State agencies the only eligible applicants?

In order to ensure that no efforts are duplicated and that all key
stakeholders are included, this project must be implemented by an agency
responsible for the management of Safe and Drug-Free Schools and
Communities funds and legislative requirements for school crime and
safety data collection.

May my SEA or State Agency apply on behalf of a coalition or network of
multiple States?

No. Only individual States may be grant recipients under this
competition. However, we encourage States to engage in information
sharing and collaboration to improve their data collection systems if
they so desire. All States are encouraged to participate in the
technical assistance activity that will complement this grant program
(see page 17).

Why will only one grant be awarded per State?

Only one grant will be awarded per State to encourage collaboration on
data collection efforts within the State for indicators of student drug
use, behavior, and school violence.

Under what circumstances may a grant application that is submitted for
funding under this competition be deemed ineligible for review?

Reasons that grant applications are deemed ineligible for review
include, but are not limited to: (a) failure to meet the absolute
priority; (b) the application was submitted by an ineligible entity; (c)
failure to include a memorandum of understanding or other documentation
of participation signed by the required parties.

*Other Competition-Specific Questions*

Does the applicant need to address all elements of the absolute priority
to be considered for this competition?

Yes. Applicants that do not address all required program elements will
be considered non-responsive to the absolute priority for this
competition.

Am I required to respond to the competitive preference priority?

No. Your inclusion of information that responds to the competitive
preference priority is entirely optional; however, applicants who meet
the competitive preference priority could be awarded up to 10 extra
points.

SDFSCA does not require States to report UMIRS data to the Department of
Education. Why does data collected under this grant have to meet UMIRS
requirements?

This grant is part of a larger effort to streamline the data collection
processes occurring in States. States stand to benefit through a
reduction in collection burden by adhering to this priority.

**What kind of "technology-based system" is appropriate, as required by
the absolute priority?**

Applicants should employ a multi-user computer-based technology that is
accessible to those responsible for submitting school crime and safety
data to the system, and that facilitates coordinated and timely
management of the data. Additionally, this system will allow for
meaningful feedback to stakeholders and the public regarding the data.

May I use the funds for construction, or to purchase land, a building or
other facility?

No. Facilities construction is not an allowable expense.

**Do I have to get bids for goods and services under this grant?**

As outlined in the Education Department General Administrative
Regulations (EDGAR) Part 80.36, you are required to follow your
organization's established procurement procedures. If you are unclear
about those procedures, consult your organization's business or finance
office.

**What kind of \"equipment\" may I purchase with these funds?**

Under this program you may purchase durable goods designed for use
either for staff training or other purposes directly associated with the
priorities listed in this application.

**May we use these funds to hire consultants?**

Yes, provided the fees are reasonable and necessary to carry out the
purpose of the grant. Applicants should be sure to fully substantiate
all expenditures in the budget narrative (e.g., include a cost estimate
from a prospective consultant).

What is the deadline date for transmittal of applications under this
grant competition?

Friday, July 22, 2005.

May I get an extension of the deadline date?

Waivers for individual applications failing to meet the deadline will
not be granted, except in the circumstances described under the section
on e-Applications. Under very extraordinary circumstances the Department
may change the closing date for a grant competition. When this occurs,
the Secretary announces such a change in a notice published in the
Federal Register.

Should we include resumes for key staff?

Yes, if key staff for the project have been identified.

Do I need to submit a budget narrative for each year?

The budget period of 36 months will be comprised of three 12-month
periods. Please submit a budget narrative that reflects each of these
three 12-month budget periods. For additional guidance on preparing a
budget narrative, please see
<http://www.ed.gov/admins/grants/apply/techassist/resource_pg8.html>.

Is there a conference registration fee for the Office of Safe and
Drug-Free Schools conference?

There will be a conference registration fee for the Office of Safe and
Drug-Free Schools Conference. In 2005, this fee was approximately \$250.
Please budget accordingly, as attendance at this conference is required
for grant recipients.

Is there a minimum or maximum amount that may be requested to support a
project?

No. Although the application package includes an estimated range of
awards, an applicant should request the amount needed to support the
goals, objectives and scope of the proposed project, including a
detailed justification for that amount.

What is the project and budget period for these grants?

36 months. Successful applicants requesting a budget and/or project
period shorter than 36 months will only be awarded funds for the length
of time they request.

**Is there a matching requirement?**

No.

May I use another State's application as a model for my submission?

Information submitted in response to the scoring criteria must be
specific to your State; therefore, we strongly discourage the use of
form or model applications. Identical or substantially similar
applications are not responsive to the scoring criteria and may not be
rated highly enough to receive funding.

May my SEA use this grant to supplement existing efforts by other State
agencies or a collaboration of State agencies to collect data on youth,
such as a central data warehouse?

Yes. As long as the application meets the statutory priority, we
encourage the development of crosscutting initiatives such as data
warehousing and common indicators.

Who do I contact for more information about this grant competition?

Maria Worthen, Program Analyst, U.S. Department of Education, 400
Maryland Avenue, SW -- Room 3E234, Washington, DC 20202-6450, Phone:
202-205-5632, Fax: 202-260-7767, E-mail: <maria.worthen@ed.gov>.

**VII. INSTRUCTIONS FOR TRANSMITTING APPLICATIONS**

###### 

##### ATTENTION APPLICANTS: Please note that you must follow the Application Procedures as described in the Federal Register notice announcing the grant competition. Some programs may require electronic submission of applications, and those programs will have specific requirements and waiver instructions in the Federal Register notice. 

If you want to apply for a grant and be considered for funding, you must
meet the following deadline requirements:

### **[Applications Submitted Electronically]{.underline}**

If you are submitting electronically, you must submit your grant
application through the Internet using the software provided on the
e-Grants Web site ([http://e-grants.ed.gov](http://e-grants.ed.gov/)) by
4:30 p.m. (Washington, DC time) on the application deadline date. The
regular hours of operation of the e-Grants website are 6:00 a.m. Monday
until 7:00 p.m. Wednesday; and 6:00 a.m. Thursday until midnight
Saturday (Washington, DC time). Please note that the system is
unavailable on Sundays, and after 7:00 p.m. on Wednesdays for
maintenance (Washington, DC time). Any modifications to these hours are
posted on the e-Grants Web site.

If you submit your application through the Internet via the e-Grants Web
site, you will receive an automatic acknowledgment when we receive your
application.

### **[Applications Sent by Mail]{.underline}**

If you are submitting via the U.S. Postal Service, you must mail the
original and two copies of the application on or before the deadline
date to. To help expedite our review of your application, we would
appreciate your voluntarily including an additional two (2), copies of
your application.

**Please mail copies to:**

## U.S. Department of Education 

#### Application Control Center

> Attention: CFDA# 84.184R

######## 400 Maryland Avenue, SW

######## Washington, DC 20202 - 4260

You must show one of the following as proof of mailing:

(1) A legibly dated U.S. Postal Service Postmark.

(2) A legible mail receipt with the date of mailing stamped by the U.S.
    Postal Service.

(3) A dated shipping label, invoice, or receipt from a commercial
    carrier.

(4) Any other proof of mailing acceptable to the Secretary.

If you mail an application through the U.S. Postal Service, we do not
accept either of the following as proof of mailing:

\(1\) A private metered postmark.

(2) A mail receipt that is not dated by the U.S. Postal Services.

An applicant should note that the U.S. Postal Service does not uniformly
provide a dated postmark. Before relying on this method, an applicant
should check with its local post office.

**[Applications Delivered by Commercial Carrier]{.underline}:**

Special Note: Due to recent disruptions to normal mail delivery, the
Department encourages you to consider using an alternative delivery
method (for example, a commercial carrier, such as Federal Express or
United Parcel Service; or U. S. Postal Service Express Mail) to transmit
your application for this competition to the Department. If you use an
alternative delivery method, please obtain the appropriate proof of
mailing under "Applications Sent by Mail," then follow the mailing
instructions under the appropriate delivery method.

Applications that are delivered by commercial carrier, such as Federal
Express, United Parcel Service, etc. should be mailed to the:

> **U.S. Department of Education**

##### Application Control Center -- Stop 4260 

> **Attention: CFDA# 84.184R**
>
> **7100 Old Landover Road**
>
> **Landover, MD 20785-1506**

### 

### **[Applications Delivered by Hand]{.underline}**

You or your courier must hand deliver the original and number of copies
requested of the application by 4:30 p.m. (Washington, DC time) on or
before the deadline date. To help expedite our review of your
application, we would appreciate your voluntarily including an
additional two (2), copies of your application.

**Please hand deliver copies to:**

##  

## U.S. Department of Education 

#### Application Control Center

> **Attention: CFDA# 84.184R**
>
> **550 12^th^ Street, SW**
>
> **PCP - Room 7041**

##### Washington, DC 20202 -- 4260

The Application Control Center accepts application deliveries daily
between 8:00 a.m. and 4:30 p.m. (Washington, DC time), except Saturdays,
Sundays and Federal holidays.

VIII\. INTERGOVERNMENTAL REVIEW OF FEDERAL PROGRAMS

This program is subject to the requirements of Executive Order 12372
(Intergovernmental Review of Federal Programs) and the regulations in 34
CFR Part 79. Executive Order 12372, \"Intergovernmental Review of
Federal Programs,\" was issued with the desire to foster the
intergovernmental partnership and strengthen federalism by relying on
State and local processes for the coordination and review of proposed
Federal financial assistance and direct Federal development. The Order
allows each State to designate an entity to perform this function. Below
is the official list of those entities. For those States that have a
home page for their designated entity, a direct link has been provided
on the official version:
<http://www.whitehouse.gov/omb/grants/spoc.html>.

Applicants must contact the appropriate State Single Point of Contact
(SSPOC) to find out about, and to comply with, the State\'s process
under Executive Order 12372. Applicants proposing to perform activities
in more than one State should immediately contact the Single Point of
Contact for each of those States and follow the procedure established in
each of those States under the Executive order. A listing of the Single
Point of Contacts for each State is included in this application
package. **A copy of the applicant's letter to the State Single Point of
Contact must be included with the application.**

States that are not listed on this page have chosen not to participate
in the intergovernmental review process, and therefore do not have a
SPOC. If you are located within one of these States, you may still send
application materials directly to a Federal awarding agency. Contact
information for Federal agencies that award grants can be found in
Appendix IV of the Catalog of Federal Domestic Assistance
<http://12.46.245.173/cfda/cfda.html>.

In States that have not established a process or chosen a program for
review, State, area-wide, regional, and local entities may submit
comments directly to the Department.

Any State Process Recommendation and other comments submitted by a State
Single Point of Contact and any comments from State, area-wide,
regional, and local entities must be received by August 22, 2005, to the
following address: The Secretary, EO 12372\--CFDA# 84.184R, U.S.
Department of Education, 400 Maryland Avenue, SW, Room 7W300,
Washington, DC 20202-0124. Recommendations or comments may be
hand-delivered until 4:30 pm (Eastern Time) on August 22, 2005. Please
do not send applications to this address.

STATE SINGLE POINTS OF CONTACT (SPOCs)

+-----------------------------------+-----------------------------------+
| # ARKANSAS                        | CALIFORNIA                        |
|                                   |                                   |
| Tracy L. Copeland                 | Grants Coordination               |
|                                   |                                   |
| Manager, State Clearinghouse      | State Clearinghouse               |
|                                   |                                   |
| Office of Intergovernmental       | Office of Planning and Research   |
| Services                          |                                   |
|                                   | P.O. Box 3044, Room 222           |
| Department of Finance and         |                                   |
| Administration                    | Sacramento, California 95812-3044 |
|                                   |                                   |
| 1515 W. 7^th^ Street, Room 412    | Telephone: (916) 445-0613         |
|                                   |                                   |
| Little Rock, Arkansas 72203       | FAX: (916) 323-3018               |
|                                   |                                   |
| Telephone: (501) 682-1074         | <State.clearinghouse@opr.ca.gov>  |
|                                   |                                   |
| FAX: (501) 682-5206               |                                   |
|                                   |                                   |
| [tracy                            |                                   |
| .copeland@dfa.state.ar.us](mailto |                                   |
| :tracy.copeland@dfa.state.ar.us ) |                                   |
+-----------------------------------+-----------------------------------+
| DELAWARE                          | #                                 |
|                                   |                                   |
| Sandra R. Stump                   | # DISTRICT OF COLUMBIA            |
|                                   |                                   |
| Executive Department              | Marlene Jefferson                 |
|                                   |                                   |
| Office of the Budget              | DC Government Office of           |
|                                   | Partnerships and Grants           |
| 540 S. Dupont Highway , 3^rd^     | Development                       |
| Floor                             |                                   |
|                                   | 414 4^th^ Street, NW              |
| Dover, Delaware 19901             |                                   |
|                                   | Washington, DC 20001              |
| Telephone: (302) 739-3323         |                                   |
|                                   | Telephone: (202) 727-6518         |
| FAX: (302) 739-5661               |                                   |
|                                   | FAX: (202) 727-1652               |
| <sandy.stump@state.de.us>         |                                   |
|                                   | <marlene.Jefferson@dc.gov>        |
+-----------------------------------+-----------------------------------+
| FLORIDA                           | GEORGIA                           |
|                                   |                                   |
| Lauren P. Milligan                | Barbara Jackson                   |
|                                   |                                   |
| Florida State Clearinghouse       | Georgia State Clearinghouse       |
|                                   |                                   |
| Florida Dept. of Environmental    | 270 Washington Street, SW, 8^th^  |
| Protection                        | Floor                             |
|                                   |                                   |
| 3900 Commonwealth Boulevard       | Atlanta, Georgia 30334            |
|                                   |                                   |
| Mall Station 47                   | Telephone: (404) 656-3855         |
|                                   |                                   |
| Tallahassee, Florida 32399-3000   | FAX: (404) 656-7901               |
|                                   |                                   |
| Telephone: (850) 245-2161         | <gach@mail.opb.state.ga.us>       |
|                                   |                                   |
| FAX: (850) 245-2190               |                                   |
|                                   |                                   |
| <Lauren.Milligan@dep.state.fl.us> |                                   |
+-----------------------------------+-----------------------------------+
| ILLINOIS                          | IOWA                              |
|                                   |                                   |
| Roukaya McCaffrey                 | Kathy Mable                       |
|                                   |                                   |
| Department of Commerce and        | Iowa Department of Management     |
| Economic Opportunities            |                                   |
|                                   | State Capitol Building Room G12   |
| 620 East Adams, 6^th^ Floor       |                                   |
|                                   | 1007 E Grand Avenue               |
| Springfield, Illinois, 62701      |                                   |
|                                   | Des Moines, Iowa 50319            |
| Telephone: (217) 524-0188         |                                   |
|                                   | Telephone: (515) 281-8834         |
| FAX: (217) 558-0473               |                                   |
|                                   | FAX: (515) 242-5897               |
| <r                                |                                   |
| oukaya_mccaffrey@illinoisbiz.biz> | <Kathy.Mable@iowa.gov>            |
+-----------------------------------+-----------------------------------+
| KENTUCKY                          | # MAINE                           |
|                                   |                                   |
| Ron Cook                          | Joyce Benson                      |
|                                   |                                   |
| The Governor's Office for Local   | State Planning Office             |
| Development                       |                                   |
|                                   | 184 State Street, 38 State House  |
| 1024 Capital Center Drive, Suite  | Station                           |
| 340                               |                                   |
|                                   | Augusta, Maine 04333              |
| Frankfort, Kentucky 40601         |                                   |
|                                   | Telephone: (207) 287-3261         |
| Telephone: (502) 573-2382 / (800) |                                   |
| 346-5606                          | (direct): (207) 287-1461          |
|                                   |                                   |
| FAX: (502) 573-2512               | FAX: (207) 287-6489               |
|                                   |                                   |
| <Ron.Cook@Ky.Gov>                 | <joyce.benson@state.me.us>        |
+-----------------------------------+-----------------------------------+
| # MARYLAND                        | # MICHIGAN                        |
|                                   |                                   |
| Linda C. Janey, J.D.              | Richard Pfaff                     |
|                                   |                                   |
| Director, Capital Planning &      | Southeast Michigan Council of     |
| Development Review                | Governments                       |
|                                   |                                   |
| Maryland Department of Planning   | 535 Griswold, Suite 300           |
|                                   |                                   |
| 301 West Preston Street, Room     | Detroit, Michigan 48226           |
| 1104                              |                                   |
|                                   | Telephone: (313) 961-4266         |
| Baltimore, Maryland 21201-2305    |                                   |
|                                   | FAX: (313) 961-4869               |
| Telephone: (410) 767-4490         |                                   |
|                                   | <pfaff@semcog.org>                |
| FAX: (410) 767-4480               |                                   |
|                                   |                                   |
| <linda@mail.op.state.md.us>       |                                   |
+-----------------------------------+-----------------------------------+
| MISSISSIPPI\                      | MISSOURI                          |
| Mildred Tharpe\                   |                                   |
| Clearinghouse Officer\            | Federal Assistance Clearinghouse  |
| Department of Finance and         |                                   |
| Administration\                   | Office of Administration          |
| 1301 Woolfolk Building, Suite E\  |                                   |
| 501 North West Street\            | P.O. Box 809                      |
| Jackson, Mississippi 39201\       |                                   |
| Telephone: (601) 359-6762\        | Truman Building, Room 840         |
| Fax: (601) 359-6758               |                                   |
|                                   | Jefferson City, Missouri 65102    |
|                                   |                                   |
|                                   | Telephone: (573) 751-4834         |
|                                   |                                   |
|                                   | FAX: (573) 522-4395               |
|                                   |                                   |
|                                   | [igr@mail.oa.state.mo.us](m       |
|                                   | ailto:pohll_@mail.oa.state.mo.us) |
+-----------------------------------+-----------------------------------+
| #                                 | # NEW HAMPSHIRE                   |
|                                   |                                   |
| # NEVADA                          | MaryAnn Manoogian                 |
|                                   |                                   |
| Michael Stafford                  | Director, New Hampshire Office of |
|                                   | Energy & Planning                 |
| Department of Administration      |                                   |
|                                   | Attn: Intergovernmental Review    |
| State Clearinghouse               | Process                           |
|                                   |                                   |
| 209 E. Musser Street, Room 200    | Benjamin Frost                    |
|                                   |                                   |
| Carson City, Nevada 89701         | 57 Regional Drive                 |
|                                   |                                   |
| Telephone: (775) 684-0209         | Concord, New Hampshire 03301-8519 |
|                                   |                                   |
| FAX: (775) 684-0260               | Telephone: (603) 271-2155         |
|                                   |                                   |
| <mstafford@budget.state.nv.us>    | FAX: (603) 271-2615               |
|                                   |                                   |
|                                   | <irp@nh.gov>                      |
+-----------------------------------+-----------------------------------+
| NEW YORK                          | NORTH DAKOTA                      |
|                                   |                                   |
| Linda Shkrell                     | Jim Boyd                          |
|                                   |                                   |
| Office of Public Security         | ND Department of Commerce         |
|                                   |                                   |
| Homeland Security Grants          | 1600 East Century Avenue, Suite 2 |
| Coordination                      |                                   |
|                                   | P.O. Box 2057                     |
| 633 3^rd^ Avenue                  |                                   |
|                                   | Bismarck, North Dakota 58502-2057 |
| New York, NY 10017                |                                   |
|                                   | Telephone: (701) 328-2676         |
| Telephone: (212) 867-1289         |                                   |
|                                   | FAX: (701) 328-2308               |
| FAX: (212) 867-1725               |                                   |
|                                   | <jboyd@state.nd.us>               |
+-----------------------------------+-----------------------------------+
| # RHODE ISLAND                    | # SOUTH CAROLINA                  |
|                                   |                                   |
| Joyce Karger                      | SC Clearinghouse                  |
|                                   |                                   |
| Department of Administration      | Budget and Control Board          |
|                                   |                                   |
| One Capitol Hill                  | Office of State Budget            |
|                                   |                                   |
| Providence Rhode Island           | 1201 Main Street, Suite 950       |
| 02908-5870                        |                                   |
|                                   | Columbia, South Carolina 29201    |
| Telephone: (401) 222-6181         |                                   |
|                                   | Telephone: (803) 734-0494         |
| FAX: (401) 222-2083               |                                   |
|                                   | FAX: (803) 734-0645               |
| <jkarger@doa.state.ri.us>         |                                   |
|                                   | <                                 |
|                                   | clearinghouse@budget.state.sc.us> |
+-----------------------------------+-----------------------------------+
| TEXAS                             | #                                 |
|                                   |                                   |
| Denise S. Francis                 | # UTAH                            |
|                                   |                                   |
| Director, State Grants Team       | Sophia DiCaro                     |
|                                   |                                   |
| Governor's Office of Budget and   | Utah State Clearinghouse          |
| Planning                          |                                   |
|                                   | Governor's Office of Planning and |
| P.O. Box 12428                    | Budget                            |
|                                   |                                   |
| Austin, Texas 78711               | Utah Capitol Complex              |
|                                   |                                   |
| Telephone: (512) 305-9415         | Suite E210, P.O. Box 142210       |
|                                   |                                   |
| FAX: (512) 936-2681               | Salt Lake City, Utah 84114-2210   |
|                                   |                                   |
| [                                 | Telephone: (801) 538-1027         |
| dfrancis@governor.state.tx.us](ma |                                   |
| ilto:tadams@governor.state.tx.us) | FAX: (801) 538-1547               |
|                                   |                                   |
|                                   | <ddicaro@utah.gov>                |
+-----------------------------------+-----------------------------------+
| # WEST VIRGINIA                   | WISCONSIN                         |
|                                   |                                   |
| Fred Cutlip, Director             | Jeff Smith                        |
|                                   |                                   |
| Community Development Division    | Section Chief, Federal/State      |
|                                   | Relations                         |
| West Virginia Development Office  |                                   |
|                                   | Wisconsin Department of           |
| Building #6, Room 553             | Administration                    |
|                                   |                                   |
| Charleston, West Virginia 25305   | 101 East Wilson Street, 6^th^     |
|                                   | Floor                             |
| Telephone: (304) 558-4010         |                                   |
|                                   | P.O. Box 7868                     |
| FAX: (304) 558-3248               |                                   |
|                                   | Madison, Wisconsin 53707          |
| <fcutlip@wvdo.org>                |                                   |
|                                   | Telephone: (608) 266-0267         |
|                                   |                                   |
|                                   | FAX: (608) 267-6931               |
|                                   |                                   |
|                                   | <jeffrey.smith@doa.state.wi.us>   |
+-----------------------------------+-----------------------------------+
| AMERICAN SAMOA                    | #                                 |
|                                   |                                   |
| # Pa                              | # GUAM                            |
| t M. Galea\'i Federal Grants/Prog |                                   |
| rams Coordinator Office of Federa | Director                          |
| l Programs/Office of the Governor |                                   |
|                                   | Bureau of Budget and Mgmt.        |
| Department of Commerce\           | Research                          |
| American Samoa Government\        |                                   |
| Pago Pago, American Samoa 96799\  | Office of the Governor            |
| Telephone: (684) 633-5155\        |                                   |
| Fax: (684) 633-4195\              | P.O. Box 2950                     |
| <pmgaleai@samoatelco.com>         |                                   |
|                                   | Agana, Guam 96910                 |
|                                   |                                   |
|                                   | Telephone: 011-671-472-2285       |
|                                   |                                   |
|                                   | FAX: 011-671-472-2825             |
|                                   |                                   |
|                                   | <jer@ns.gov.gu>                   |
+-----------------------------------+-----------------------------------+
| # NORTH MARIANA ISLANDS           | PUERTO RICO                       |
|                                   |                                   |
| Ms. Jacoba T. Seman               | Jose Caballero / Mayra Silva      |
|                                   |                                   |
| Federal Programs Coordinator      | Puerto Rico Planning Board        |
|                                   |                                   |
| Office of Management and Budget   | Federal Proposals Review Office   |
|                                   |                                   |
| Office of the Governor            | Minillas Government Center        |
|                                   |                                   |
| Saipan, MP 96950                  | P.O. Box 41119                    |
|                                   |                                   |
| Telephone: (670) 664-2289         | San Juan, Puerto Rico 00940-1119  |
|                                   |                                   |
| FAX: (670) 664-2272               | Telephone: (787) 723-6190         |
|                                   |                                   |
| [omb.jseman@saipan.com](          | FAX: (787) 722-6783               |
| mailto:omb.villagomez@saipan.com) |                                   |
+-----------------------------------+-----------------------------------+
| VIRGIN ISLANDS                    |                                   |
|                                   |                                   |
| Ira Mills                         |                                   |
|                                   |                                   |
| Director, Office of Management    |                                   |
| and Budget                        |                                   |
|                                   |                                   |
| \# 41 Norre Gade Emancipation     |                                   |
| Garden Station, Second Floor      |                                   |
|                                   |                                   |
| Saint Thomas, Virgin Islands      |                                   |
| 00802                             |                                   |
|                                   |                                   |
| Telephone: (340) 774-0750         |                                   |
|                                   |                                   |
| FAX: (787) 776-0069               |                                   |
|                                   |                                   |
| <Irmills@usvi.org>                |                                   |
+-----------------------------------+-----------------------------------+

Changes to this list can be made only after OMB is notified by a State's
officially designated representative. E-mail messages can be sent to
<ephillips@omb.eop.gov>. If you prefer, you may send correspondence to
the following postal address:

> Attn: Grants Management
>
> Office of Management and Budget
>
> New Executive Office Building, Suite 6025
>
> 725 17^th^ Street, NW
>
> Washington, DC 20503

Please note: Inquiries about obtaining a Federal grant should not be
sent to the OMB e-mail or postal address shown above. The best source
for this information is the Catalog of Federal Domestic Assistance or
CFDA [**http://www.cfda.gov**](http://www.cfda.gov/) and the Grants.gov
website ([**http://www.grants.gov**](http://www.grants.gov/)).

####  

**IX. ADDITIONAL INFORMATION**

######## A. GRANT APPLICATION RECEIPT ACKNOWLEDGMENT

If you fail to receive the notification of application receipt within 15
days from the closing date, call the U.S. Department of Education's
Application Control Center at 202/245-6288.

**B. GRANT AND CONTRACT FUNDING INFORMATION**

The Department of Education provides information about grant and
contract opportunities electronically in several ways:

-   Department of Education Web site -
    [http://www.ed.gov](http://www.ed.gov/)

-   Office of the Chief Financial Officer Web Page --
    [http://www.ed.gov/about/offices/list/ocfo/](http://www.ed.gov/about/offices/list/OCFO/)

# **C. D-U-N-S NUMBER INSTRUCTIONS**

The D-U-N-S Number is a unique nine-digit number provided by Dun &
Bradstreet that does not convey any information about the recipient. A
built-in check helps to ensure the accuracy of the D-U-N-S Number. The
ninth digit of each number is the check digit, which is mathematically
related to the other digits. It lets computer systems determine if a
D-U-N-S Number has been entered correctly.

If you do not currently have a D-U-N-S Number you can obtain one at no
charge by calling 800/333-0505 or by completing a D-U-N-S Number Request
Form on the Internet at the following Web site:
[http://www.dnb.com](http://www.dnb.com/).

**Note: You must have a D-U-N-S number in order to receive a grant
award.**

**X. APPENDICES AND FORMS**

######## PBDMI State Coordinators Listing

-   Important Notice To Prospective Participants In U.S. Department Of
    Education Contract And Grant Programs (ED Form 5348)

-   Application for Federal Education Assistance (ED Form 424)

-   Budget Information Form (ED Form 524)

-   Assurances ‑ Non‑Construction Programs (Standard Form 424B)

-   Certifications Regarding Lobbying (ED Form 80‑0013)

-   Disclosure of Lobbying Activities (Standard Form LLL)

-   Certification Regarding Debarment, Suspension, Ineligibility, and
    Voluntary Exclusion\-- Lower Tier Covered Transactions (ED Form
    80-0014)

-   Survey on Ensuring Equal Opportunity for Applicants

-   Application Checklist

#   {#section-21 .unnumbered}

# **State PBDMI Coordinators**

Any questions regarding your State's PBDMI participation should be
directed to the appropriate contact person listed below. For any
questions regarding this list, please contact Denise Garland with the US
Department of Education at (202) 260-5609.

Alabama

Dominique Martel

Data Analyst

Alabama State Department of Education

50 North Ripley Street

P.O. Box 302101

Montgomery, AL 36104

Bus: (334) 242-9847

Bus Fax: (334) 242-2818

E-mail: dmartel@alsde.edu

Web Page: http://www.alsde.edu/html/home.asp

Alaska

Erik McCormick

Data Manager

Alaska Department of Education and Early Development

801 West 10th Street

STE 200

Juneau, AK 99801-1878

Bus: (907) 465-8400

Bus Fax: (907) 465-8400

E-mail: Erik_McCormick@eed.state.ak.us

Web Page: http://www.eed.state.ak.us

Arizona

Jeff Stowe

Arizona EDEN Coordinator

Arizona Department of Education

1535 W. Jefferson

Phoenix, AZ 85007

Bus: (602) 542-4253

Bus Fax: (602) 542-3050

E-mail: Jstowe@ade.az.gov

Web Page: http://www.ade.state.az.us

Arkansas

Doris Stewart

Data Administrator

Arkansas Department of Education

101 E. Capitol, Ave.

Suite 104

Little Rock, AR 72201

Bus: (501) 682-5885

Bus Fax: (501) 371-5010

E-mail: dstewart@arkedu.k12.ar.us

Web Page: http://arkedu.state.ar.us

California

Wayne Dughi

Operations Research Specialist

California Department of Education

1430 N Street

Suite 6308

Sacramento, CA 95814

Bus: (916) 327-0187

Bus Fax: (916) 327-0195

E-mail: wdughi@cde.ca.gov

Web Page: http://www.cde.ca.gov

Colorado

Dan Domagala

Data Warehouse Supervisor

Colorado Department of Education

201 East Colfax Ave.

Denver, CO 80203-1799

Bus: (303) 866-6961

Bus Fax: (303) 866-6888

E-mail: Domagala_d@cde.state.co.us

Web Page: http://www.cde.state.co.us

Connecticut

Richard Cloud

Education Consultant

Connecticut State Department of Education

Office of Research, Evaluation and Accountability

165 Capitol Avenue

PO Box 2219

Hartford, CT 06145

Bus: (860) 713-6871

Bus Fax: (860) 713-7032

E-mail: Richard.cloud@po.state.ct.us

Web Page: http://www.sde.ct.gov/sde/site/default.asp

Delaware

Terry Anderson

Education Associate

Delaware Dept of Education

John G. Townsend Bldg.

401 Federal St., STE 2

Dover, DE 19901

Bus: (302) 739-4583

Bus Fax: (302) 739-4221

E-mail: tanderson@doe.k12.de.us

Web Page: http://www.doe.state.de.us

District of Columbia

Nancy Herdrich

Coordinator

District of Columbia Public Schools

825 N Capitol St. NE

Ste 5002

Information and Technology

Washington, DC 20002

Bus: 202 442-5687

Bus Fax: (202) 442-5728

E-mail: nancy.herdrich@k12.dc.us

Web Page: http://www.k12.dc.us/dcps/home.html

Florida

Ian C. Barker

Educational Policy Consultant

Florida Department of Education

852 Turlington Building

325 West Gaines Street

Tallahassee, FL 32399-0400

Bus: (850) 245-9622

Bus Fax: (850) 245-9097

E-mail: Ian.Barker@fldoe.org

Web Page: http://www.fldoe.org

Georgia

Levette Williams

Information Systems Manager

Georgia Department of Education

205 Jesse Hill Jr. Drive

Atlanta, GA 30334

Bus: (404) 463-6504

Bus Fax: (404) 657-0501

E-mail: lewillia@doe.k12.ga.us

Web Page: http://www.gadoe.org

Hawai'i

Mark Da Silva

Chief, Decision Support/Data Warehouse System Development

Hawai'i Department of Education

P.O. Box 2360

Honolulu, HI 96804

Bus: (808) 586-3221

Bus Fax: (808) 586-3227

E-mail: mdasilva@k12.hi.us

Web Page: http://doe.k12.hi.us

Idaho

Myrna Holgate

Financial Specialist

Idaho State Department of Education

P.O. Box 83720

Boise, ID 83720-0027

Bus: (208) 332-6844

Bus Fax: (208) 334-3484

E-mail: mlholgat@sde.state.id.us

Web Page: http://www.sde.state.id.us/dept

Illinois

Dennis Powell

Principal Technology Consultant

Illinois State Board of Education

100 N. 1st Street

Springfield, IL 62777-0001

Bus: (217) 558-3652

Bus Fax: (217) 524-2300

E-mail: dpowell@isbe.net

Web Page: http://www.isbe.state.il.us

Indiana

Anne Brinson

IT Director

Indiana Department of Education

Indiana State House

151 W Ohio St, STE 229

Indianapolis, IN 46204-2798

Bus: (317) 232-0807

Bus Fax: (317) 233-6326

E-mail: abrinson@doe.state.in.us

Web Page: http://doe.state.in.us

Iowa

Shawn Snyder

Bureau Chief of Planning, Research, and Evaluation

Iowa Department of Education

Grimes State Office Building

400 E. 14th Street

Des Moines, IA 50319-0146

Bus: (515) 281-4837

Bus Fax: (515) 281-8777

E-mail: shawn.snyder@iowa.gov

Web Page:

http://www.iowa.gov/educate/

Kansas

Chris Edwards

Programmer

Kansas State Department of Education

120 Southeast 10th Ave

Topeka, KS 66612

Bus: (785) 296-1222

Bus Fax: (785) 296-7933

E-mail: cedwards@ksde.org

Web Page: http://www.ksbe.state.ks.us/Welcome.html

Kentucky

Karen Waugh

Division Director

Kentucky Department of Education

500 Mero Street

15th Floor

Frankfort, KY 40601

Bus: (502) 564-5279

Bus Fax: (502) 564-9166

E-mail: kwaugh@kde.state.ky.us

Web Page: http://www.education.ky.gov

Louisiana

Michael Collier

PBDMI Coordinator

Louisiana Department of Education

Claiborne Building, Pair Room 5-171

1201 N 3rd St

Baton Rouge, LA 70802-5243

Bus: (225) 342-4867

Bus Fax: (225) 342-1912

E-mail: Michael.collier@la.gov

Web Page: http://www.doe.state.la.us/lde/index.html

Maine

Charlotte M. Ellis

Systems Analyst

Maine Department of Education

23 State House Station

Augusta, ME 04333-0023

Bus: (207) 624-6790

Bus Fax: (207) 624-6791

E-mail: Charlotte.ellis@maine.gov

Web Page: http://www.maine.gov/education

Maryland

Challis Breithaupt

Program Manager

Maryland State Department of Education

200 West Baltimore Street

Baltimore, MD 21201

Bus: (410) 767-0027

Bus Fax: (410) 333-2017

E-mail: cbreith@msde.state.md.us

Web Page: http://www.marylandpublicschools.org/MSDE

Massachusetts

Paula Girouard-O'Sullivan

Director of Information Services and Technology

Massachusetts Department of Education

350 Main Street

Malden, MA 02148-5023

Bus: (781) 338-3528

Bus Fax: (781) 338-6850

E-mail: posullivan@doe.mass.edu

Web Page: http://www.doe.mass.edu

Michigan

Oren Christmas

Manager of Data Analysis Reporting Unit

Michigan Department of Education

608 W. Allegan Street

P.O. Box 30008

Lansing, MI 48909

Bus: (517) 335-0394

Bus Fax: (517) 335-0488

E-mail: ChristmasO@mi.gov

Web Page: http://www.michigan.gov/mde

Minnesota

Dan Fitzgerald

IT Project Manager

Minnesota Department of Education

1500 Highway 36 West

Roseville, MN 55113-4266

Bus: (651) 582-8267

Bus Fax: (651) 582-8803

E-mail: Dan.Fitzgerald@state.mn.us

Web Page: http://education.state.mn.us/html/mde_home.htm

Mississippi

M. Francie Gilmore-Dunn

Director of Statistics

Mississippi Department of Education

359 N. West Street

Jackson, MS 39205

Bus: (601) 359-3487

Bus Fax: (601) 359-2027

E-mail: mgilmoredunn@mde.k12.ms.us

Web Page: http://www.mde.k12.ms.us

Missouri

Tom Ogle

Director of School Core Data

Missouri Department of Elementary and Secondary Education

PO Box 480

Jefferson City, MO 65102-0480

Bus: (573) 751-9060

Bus Fax: (573) 526-0651

E-mail: tom.ogle@dese.mo.gov

Web Page: http://www.dese.mo.gov

Montana

Sharon Burt

Database Administrator

Montana Office of Public Instruction

1227 11th Avenue

P.O. Box 202501

Helena, MT 59620

Bus: (406) 444-1625

Bus Fax: (406) 444-2893

E-mail: sburt@mt.gov

Web Page: http://www.opi.state.mt.us

Nebraska

Pam Tagart

IT Application Developer Lead

Nebraska Department of Education

301 Centennial Mall South

PO Box 94987

Lincoln, NE 68509-4987

Bus: (402) 471-4735

Bus Fax: (402) 471-0774

E-mail: ptagart@nde.state.ne.us

Web Page: http://www.nde.state.ne.us

Nevada

Paul Lamarca

Assistant Deputy Superintendent

Nevada Department of Education

700 E. 5th St.

Carson City, NV 89701

Bus: (775) 687-9180

Bus Fax: (775) 687-9118

E-mail: plamarca@doe.nv.gov

Web Page: http://www.doe.nv.gov

New Hampshire

Joe Pipinias

Education Consultant

New Hampshire Department of Education

101 Pleasant Street

Concord, NH 03301-3860

Bus: (603) 271-0448

Bus Fax: (603) 271-3875

E-mail: jpipinias@ed.state.nh.us

Web Page: http://www.ed.state.nh.us

New Jersey

Nancy Resch

Data Administrator

New Jersey Department of Education

100 River View Plaza

P.O. Box 500

Trenton, NJ 08625-0500

Bus: (609) 292-8904

Bus Fax: (609) 633-6874

E-mail: nancy.resch@doe.state.nj.us

Web Page: http://www.state.nj.us/education

New Mexico

Daryl Landavaso

Director of Information Technology

New Mexico Public Education Department

300 Don Gaspar

Santa Fe, NM 87502-2786

Bus: (505) 827-4135

Bus Fax: (505) 827-3986

E-mail: dlandavazo@ped.state.nm.us

Web Page: http://www.ped.state.nm.us

New York

Charlene Swanson

Program Research Specialist

New York State Education Department,

Education Building,

Albany, NY 12234

Bus: (518) 474-7965

Bus Fax: (518) 402-5361

E-mail: CSWANSON@mail.nysed.gov

Web Page: http://www.nysed.gov

North Carolina

M. Engin Konanc

Section Chief Statistical Research

North Carolina Department of Public Instruction

301 N. Wilmington St.

Raleigh, NC 27601

Bus: (919) 807-3754

Bus Fax: (919) 807-3752

E-mail: ekonanc@dpi.state.nc.us

Web Page: http://www.dpi.state.nc.us

North Dakota

Doug McCrory

NDDPI MIS Director

North Dakota Department of Public Instruction

600 East Boulevard Ave, Dept 201

Bismarck, ND 58505-0440

Bus: (701) 328-2189

Bus Fax: (701) 328-2461

E-mail: dmccrory@state.nd.us

Web Page: http://www.dpi.state.nd.us

Ohio

Becky Roeder

Programmer/Analyst, Data Services

Ohio Department of Education,

25 South Front Street,

Columbus, OH 43215-4183

Bus: (614) 995-0517

Bus Fax: (614) 728-2627

E-mail: Becky.roeder@ode.state.oh.us

Web Page: http://www.ode.state.oh.us

Oklahoma

Dawn Williams

Job Title: Database Administrator

Oklahoma State Department of Education

2500 N. Lincoln Boulevard

Oklahoma City, OK 73105

Bus: (405) 522-3297

Bus Fax: (405) 522-5204

E-mail: dawn_williams@sde.state.ok.us

Web Page: http://www.sde.state.ok.us

Oregon

Rick Church

Information Systems Specialist

Oregon Department of Education

255 Capitol Street NE

Salem, OR 97310

Bus: (503) 378-3600 x4438

Bus Fax: (503) 378-2892

E-mail: rick.church@state.or.us

Web Page: http://www.ode.state.or.us

Pennsylvania

Gerry Hottinger

Director, Division of Data Services

Pennsylvania Department of Education

Division of Data Services

333 Market St.

Harrisburg, PA 17126-0333

Bus: (717) 783-6766

Bus Fax: (717) 787-3148

E-mail: ghottinger@state.pa.us

Web Page: http://www.pde.state.pa.us

Puerto Rico

Severo Alicea

MIS Consultant

Puerto Rico Department of Education

5th Floor - Sec. Planificacion

P. O. Box 190759

San Juan, PR 00919-0759

Bus: (787) 753-2208

Bus 2: (787) 759-2000 ext 3289

Bus Fax: (787) 751-2874

E-mail: Alicea-s@DE.GOBIERNO.PR

Web Page: http://www.de.gobierno.pr/EDUPortal/default.htm

Rhode Island

Ken Gu

Sr. Information Systems Administrator

Rhode Island Department of Education

255 Westminster Street

Providence, RI 02903

Bus: (401) 222-4600 x2241

Bus Fax: (401) 222-4044

E-mail: ken.gu@ride.ri.gov

Web Page: http://www.ridoe.net

South Carolina

Marta Burgin

Database Administrator

South Carolina Department of Education

1429 Senate Street

4th Floor, Room 406-A

Columbia, SC 29201

Bus: (803) 734-8170

Bus Fax: (803) 734-8237

E-mail: mburgin@sde.state.sc.us

Web Page: http://www.myscschools.com

South Dakota

Susan Woodmansey

South Dakota Department of Education

700 Governors Drive

Pierre, SD 57505

Bus: (605) 773-4748

Bus Fax: (605) 773-6139

E-mail: Susan.woodmansey@state.sd.us

Web Page: http://doe.sd.gov/

Tennessee

David Blier

Database Administrator III

Tennessee Department of Education,

Andrew Johnson Tower - 7th Floor,

710 James Robertson Parkway,

Nashville, TN 37243-0375

Bus: (615) 253-1992

Bus Fax: (615) 532-5303

E-mail: david.blier@state.tn.us

Web Page: http://state.tn.us/education/

Texas

Melinda Fowler

Systems Analyst

Texas Education Agency

1701 N. Congress Avenue

Austin, TX 78701

Bus: (512) 463-9704

Bus Fax: (512) 475-3584

E-mail: Melinda.Fowler@tea.state.tx.us

Web Page: http://www.tea.state.tx.us

Utah

John Brandt

IT Director

Utah State Office of Education

250 East 500 South

P.O. Box 144200

Salt Lake City, UT 84114-4200

Bus: (801) 538-7953

Bus Fax: (801) 538-7938

E-mail: jbrandt@usoe.k12.ut.us

Web Page: http://www.usoe.k12.ut.us

Vermont

Stacey Murdock

Director, IT Data Management & Analysis

Vermont Department of Education

120 State Street

Montpelier, VT 05620

Bus: (802) 828-0473

Bus Fax: (802) 828-1444

E-mail: staceymurdock@education.state.vt.us

Web Page: http://www.state.vt.us/educ

Virginia

Bethann H. Canada

Director, Information Management

Virginia Department of Education

101 N 14th St

Richmond, VA 23219-3665

Bus: (804) 225-2951

Bus Fax: (804) 786-0101

E-mail: bethann.canada@doe.virginia.gov

Web Page: http://www.doe.virginia.gov

Washington

Joseph Egan

Director of Information Technology Service

Washington Office of Superintendent of Public Instruction

Old Capitol Building

PO Box 47200

Olympia, WA 98504-7200

Bus: (360) 725-6134

Bus Fax: (360) 586-7251

E-mail: [**jegan@ospi.wednet.edu**](mailto:jegan@ospi.wednet.edu)

Web Page: http://www.k12.wa.us

West Virginia

Nancy Walker

Executive Director

West Virginia Department of Education

1900 Kanawha Boulevard East

Building 6, Room 346

Charleston, WV 25305

Bus: (304) 558-1599

Bus Fax: (304) 558-2584

E-mail: nwalker@access.k12.wv.us

Web Page: http://wvde.state.wv.us

Wisconsin

Tiffany Boyd

Applications Development

Wisconsin Department of Public Instruction

125 S. Webster St.

PO Box 7841

Madison, WI 53707

Bus: (608) 267-9162

Bus Fax: (608) 266-2529

E-mail: tiffany.boyd@dpi.state.wi.us

Web Page: http://www.dpi.state.wi.us

Wyoming

Julie Willoughby

Database Administrator

Wyoming Department of Education

2300 Capitol Ave., 2nd Floor

Cheyenne, WY 82002

Bus: (307) 777-8752

Bus Fax: (307) 777-6234

E-mail: jwillo2@educ.state.wy.us

Web Page: [**http://www.k12.wy.us**](http://www.k12.wy.us/)

IMPORTANT NOTICE TO PROSPECTIVE PARTICIPANTS IN

U.S. DEPARTMENT OF EDUCATION CONTRACT AND GRANT PROGRAMS

## GRANTS

Applicants for grants from the U.S. Department of Education (ED) have to
compete for limited funds. Deadlines assure all applicants that they
will be treated fairly and equally, without last minute haste. For these
reasons, ED must set strict deadlines for grant applications.
Prospective applicants can avoid disappointment if they understand that:

**Failure to meet a deadline will mean that an applicant will be
rejected without any consideration**.

The rules, including the deadline, for applying for each grant are
published, individually, in the Federal Register. Six-month or one-year
subscriptions to the daily, official Federal Register may be ordered
from the U.S. Government Printing Office at the following Web site:
<http://bookstore.gpo.gov/>. The Federal Register Complete Service also
is available in microfiche on the same Web page. In addition, the
Federal Register is available on-line for free on Government Printing
Office (GPO) Access: <http://www.gpoaccess.gov/nara/index.html>.
Depository Library location and Federal Register services:
<http://www.archives.gov/federal-register/index.html>.

The instructions in the Federal Register must be followed exactly. Do
not accept any other advice you may receive. No ED employee is
authorized to extend any deadline published in the Register. Questions
regarding submission of applications may be addressed to: U.S.
Department of Education, Application Control Center, Washington, D.C.
20202-4725.

# **[CONTRACTS]{.underline}**

Competitive procurement actions undertaken by the ED are governed by the
Federal Acquisition Regulations and implementing Department of Education
Acquisition Regulations.

Generally, prospective competitive procurement actions are synopsized in
the Commerce Business Daily (CBD). Prospective offerors are therein
advised of the nature of the procurement and where to apply for copies
of the Request for Proposals (RFP). All of ED's RFPs are now available
on-line for downloading at the following Web site:
<http://www.ed.gov/fund/contract/apply/currrfp.html>.

Offerors are advised to be guided solely by the contents of the CBD
synopsis and the instructions contained in the RFP. Questions regarding
the submission of offers should be addressed to the Contracts Specialist
identified on the face page of the RFP. Offers are judged in competition
with others, and failure to conform with any substantive requirements of
the RFP will result in rejection of the offer without any consideration
whatever.

Do not accept any advice you receive that is contrary to instructions
contained in either the CBD synopsis or the RFP. No ED employee is
authorized to consider a proposal, which is non-responsive to the RFP.
Six-month or one-year subscriptions to the CBD may be ordered from the
U.S. Government Printing Office at the following Web site:
<http://bookstore.gpo.gov/>. Information included in the Federal
Acquisition Regulation is contained in Title 48, Code of Federal
Regulations, Chapter 1. The foregoing publication may be obtained by
sending your check or money order only, no cash or stamps, to:
Superintendent of Documents, U.S. Government Printing Office,
Washington, D.C. 20402-9371.

In addition, the Commerce Business Daily is available on-line for free
at the following Web site:
[http://cbdnet.access.gpo.gov](http://cbdnet.access.gpo.gov/). The
Federal Acquisition Regulations are available on-line at the following
Web site: <http://www.arnet.gov/far>.

######## ED FORM 5348, 10/01 

########   {#section-22 .unnumbered}

######## APPLICATION CHECKLIST

Use This Checklist to Ensure That Your Application Is Complete

-   *Application for Federal Education Assistance (ED Form 424)* has
    been completed according to the instructions and includes the
    nine-digit D-U-N-S Number and Tax Identification Number.

-   *Application for Federal Education Assistance (ED Form 424)* has
    been signed in black ink and dated by an authorized official and the
    signed original has been included with your submission.

-   *One signed original and two copies of the application* (including
    ED Form 424 and appendices), plus two voluntarily submitted
    additional copies have been included. All copies are unbound. Each
    page is consecutively numbered.

Each copy of the application must include the following sections:

-   *Application for Federal Education Assistance (ED Form 424)*

-   *Table of Contents*

-   *Project Abstract*

-   *Project Narrative* (up to 30 pages double-spaced)

-   *Budget Information Form (ED Form 524)* and *budget narrative*

-   *Assurances---Non-Construction Programs (ED Form 424B)*, signed and
    dated by an authorized official (including original signature in at
    least one copy)

-   *Certifications Regarding Lobbying (ED Form 80-0013),* signed and
    dated by an authorized official (including original signature in at
    least one copy)

-   *Disclosure of Lobbying Activities (Standard Form -- LLL),* signed
    and dated by an authorized official (including original signature in
    at least one copy)

-   *Certification Regarding Debarment (ED Form 80-0014),* signed and
    dated by an authorized official (including original signature in at
    least one copy)

-   Completed *Survey on Ensuring Equal Opportunity for Applicants*

-   A *narrative response to the GEPA 427 provision*, describing the
    steps the applicant proposes to take to ensure equitable access to,
    and participation in, its Federally-assisted program for students,
    teachers, and other program beneficiaries with special needs.

-   Copy of *Applicant's Letter to State Single Point of Contact* on
    letterhead (if your state participates)

-   A copy of the applicant's *Memorandum of Understanding or
    Documentation of Participation* with signatures of authorized
    representatives of required entities and narrative detailing the
    tasks listed in the absolute priority

######## APPLICATION TRANSMITTAL DEADLINE:

**[Friday, July 22,]{.underline}** **[2005]{.underline}**

**FOR FURTHER INFORMATION, CONTACT:**

Maria Worthen

U.S. Department of Education

Office of Safe and Drug-Free Schools

400 Maryland Avenue, SW - 3E234

Washington, D.C. 20202-6450

\(202\) 205-5632

E-mail: <maria.worthen@ed.gov>

DO NOT SEND APPLICATIONS TO THIS ADDRESS---FOLLOW THE TRANSMITTAL
INSTRUCTIONS STARTING ON PAGE 33 OF THIS APPLICATION PACKET

Individuals who use a telecommunications device for the deaf (TDD) may
call the Federal Information Relay Service (FIRS) @ 1-800-877-8339
Monday through Friday between 8:00 a.m. and 8:00 p.m. (Washington D.C.
Time).

Information about other funding opportunities, including copies of
application notices for discretionary grants competitions, can be viewed
on the Department's electronic bulletin board (ED Board), telephone
(202) 260-9950; or on the Internet Gopher Service (under Announcements,
Bulletins, and Press Releases); or on the World Wide Web at
<http://www.ed.gov/fund/grant/apply/grantapps/index.html>.

**U.S. DEPARTMENT OF EDUCATION**

**WASHINGTON, DC 20202-6450**

**OFFICIAL BUSINESS**

**PENALTY FOR PRIVATE USE, \$300**

######### DATED MATERIAL---OPEN IMMEDIATELY