**THOMAS JEFFERSON**

**NATIONAL ACCELERATOR FACILITY**

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**STRATEGIC FACILITIES PLAN**

**FY 2003 -- FY 2013**

**DRAFT**

**August 2002**

Operated by Southeastern Universities Research Association, Inc.

Under Contract with the U.S. Department of Energy

Contract DE-AC05-84ER-40150

TABLE OF CONTENTS

> EXECUTIVE
> SUMMARY...............................................................
> ii

I.  INFRASTRUCTURE VISION, GOALS AND OBJECTIVES .................. 1

II. MISSION FUTURE OF THE
    LABORATORY..................................\.... 2

-   Overall

-   Programmatic

III. PLANNING
     ASSUMPTIONS.......................................................\...
     4

IV. CHANGES FROM 2000 STRATEGIC FACILITIES PLAN..................\....5

V.  SITE DEVELOPMENT AND INFRASTRUCTURE NEEDS

AT JEFFERSON
LAB................................................................... 6

A.  Site Development and Major Facilities Maintenance.........6

B.  Infrastructure Needs at Jefferson Lab............................7

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VI. PLAN DEVELOPMENT AND PRIORITIZATION PROCESS................. 8

VII. LOGIC OF THE FACILITIES
     PLAN................................................. 9

VIII. PERFORMANCE METRICS AND INDICATORS...........................\...
      11

IX. APPENDICES...........................................................................
    12

EXECUTIVE SUMMARY

Thomas Jefferson National Accelerator Facility (Jefferson Lab or JLab),
as one of the Office of Science (SC) program-dedicated labs, primarily
studies hadronic physics through the use of continuous wave (cw)
electron beams. Operating as a user facility, JLab provides
experimenters with beams and detection equipment that are unique
worldwide. JLab maintains its core competencies in support of its
nuclear physics programand broader Office of Science missions in the
context of the national lab system (i.e. Spallation Neutron Source
(SNS)), and applies its related technologies to activities in the
national interest (i.e. Free Electron Laser (FEL)).

Jefferson Lab's Institutional Plan flows from the longer-term 20 year
strategic vision of the Lab. The Institutional Plan is the guiding
document outlining programmatic plans, as well as goals and objectives,
for the Laboratory in a five-year timescale. It also includes ten year
funding and staffing projections. This Strategic Facilities Plan flows
from the Institutional Plan. The programmatic goals included in these
plans include the following key elements:

Current Mission Activities

-   Execution of a world-class hadronics physics program

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-   Partnering on the SNS project to deliver the superconducting linac
    and supporting cryogenic facilities

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-   Completing the 10 kilowatt (kW) infrared (IR) and 1 kW ultraviolet
    upgrade to the existing IR FEL device

-   Development of advanced computational techniques to solve Quantum
    Chromodynamics (QCD) numerically termed Lattice QCD (LQCD).

Projected Mission Activities

-   Extending accelerator capabilities via an energy upgrade to 12 GeV
    (12 billion electron volts)

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-   Contributing to the planning, R&D, and construction for the Rare
    Isotope Accelerator (RIA)

-   Preparing a program in basic science utilizing the capabilities of
    the FEL

-   Providing X-Rays to the FEL facility from installation of High
    Energy Lithography Source (HELIOS) Compact Synchrotron X-ray Source

-   Extending the FEL capabilities to 100 kilowatt (kW) infrared (IR)

-   Expanding the Lab's leadership position in accelerator technologies

Delivering this scope of work requires an increase in personnel (staff,
users & subcontractors) as high as 223 (20%) over ten years. These
manpower requirements drive our space and infrastructure needs and
therefore the tenets of this plan.

While Jefferson Lab was built on a green site, with primarily new
facilities, the scope of the construction project at JLab did not
include enough space for the scope of work described above. Thus far, we
have managed this lack of space through the use of trailers and the
leasing of space built adjacent to the site by a third party (City of
Newport News). This Strategic Facilities Plan sets Jefferson Lab on a
path to meet its infrastructure needs on the ten-year timescale
consistent with the needs of a world-class research facility. A total of
\$22M in General Plant Projects (GPP) and \$32.3M in line item projects
are described in the plan (FY03 - FY13). This represents the addition of
233,345 square feet (SF) of new space and the elimination of 66,200 SF
of temporary structures.

**Resource Needs Summary (GPP)**

**Resource Needs Summary (Line-Item Facility Projects)**

I.  

II. **INFRASTRUCTURE VISION, GOALS, AND OBJECTIVES**

Our vision is a facility that provides a safe and secure world-class
environment for research and development, allows staff and users to work
together effectively, and is cost effective to operate and maintain.

In developing a long-term (ten-year) strategy for facilities, the
driving force is providing the infrastructure needed to perform current
and planned mission-related activities, including collaborative work in
support of sister laboratories in the national lab system. Appendix A
gives the projected funding and associate staffing requirements based on
programmatic needs. Appendix B outlines the associated space
requirements for described projects and staffing levels. New facilities
are indicated on the site plan attached as Appendix C. Appendix D lists
individual projects. These lists include both projects to support
current and planned mission-related activities as well as infrastructure
needs to significantly improve the research environment for users and
staff on a ten-year timescale. For all infrastructure projects,
programmatic need and available funds guide the timing and priority
assigned.

The major objectives of infrastructure projects included in our
Strategic Facilities Plan are:

-   Maintain existing facilities and making alterations to realize
    energy and cost savings.

-   Provide office and technical space corresponding to manpower
    projections.

-   Eliminate substandard storage space and structures that have reached
    the end of their useful lives.

-   Co-locate work groups to the extent possible to enhance
    effectiveness.

-   Eliminate leases that do not lead to building ownership.

**II. MISSION FUTURE OF THE LAB**

A.  **Overall**

Jefferson Lab's mission is to provide forefront scientific facilities,
opportunities, and leadership essential for discovering the fundamental
nature of nuclear matter; to partner with industry to apply its advanced
technology; and to serve the nation and its communities through
education and public outreach---all with uncompromising excellence in
environment, health, and safety.

B.  **Programmatic**

Jefferson Lab (JLab), an Office of Science "program-dedicated lab,"
primarily studies hadronic physics through the use of continuous wave
electron beams, providing worldwide unique capabilities to its user
community. As an integral part of its core mission, Jefferson Lab
supports the national lab system by applying its core technologies to
the broader Office of Science missions, specifically the Spallation
Neutron Source (SNS) and the planning of the Rare Isotope Accelerator
(RIA). In addition, Jefferson Lab's core competency in SRF technology
led to the development of a Free Electron Laser that has advanced
accelerator concepts and exceeded power levels available in the IR with
similar devices, offering unique capabilities for basic science,
industrial processing of materials, and defense applications.

To expand the current physics program and to answer key questions
remaining in hadronic physics, Jefferson Lab users are pursuing a 12 GeV
upgrade to the accelerator and an additional experimental hall for meson
spectroscopy, which are included in the current NSAC Long-Range Plan.
R&D required for the upgrade is synergistic with maintaining our
forefront position in SRF and the resulting work with SNS and possibly
RIA. For planning purposes, we have assumed that the 12 GeV upgrade will
be part of our facility's future, and that we will follow our role in
SNS with a similar role for RIA should it be approved.

In addition to the 12 GeV upgrade of the main accelerator and the
additional hall (Hall D), JLab anticipates that its Free Electron Laser
(FEL), which is currently being upgraded to deliver 10 kW IR and 1 kW
UV, will, by offering facilities unique in the world, attract users in
basic and applied sciences and build a strong user program based on
these capabilities. The 12 GeV upgrade and the anticipated expansion of
the FEL program are seen as logical extensions of our current program
and synergistic with our nuclear physics mission. Therefore, we have
included them as an integral part of planning for our facility. The
above scope of work constitutes our current and planned programs and
points to infrastructure needs associated with accomplishing that scope.
Square footage---but not cost---associated with the proposed 12 GeV
Upgrade line item projects is addressed in this plan.

We also have included in the facilities plan projects that would enhance
the research environment at Jefferson Lab by creating better synergy
among working groups, enhancing facilities to create a world-class
environment for research, and eliminating leased space. The present
leasing arrangements represent an ongoing, open-ended expense to the
program.

**III. PLANNING ASSUMPTIONS**

-   Program-driven manpower requirements will drive infrastructure
    needs.

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-   The present base Nuclear Physics program plus the SNS and FEL define
    within a few percent the level of staff and users to be accommodated
    on site in the next decade and beyond.

-   The SNS will continue as a high priority activity for JLab through
    2004 and will utilize key facility resources near-term.

-   We expect to have a clear defined mission through the period of this
    plan (2003 -- 2013).

-   We will be able to obtain an excess facility waiver for the square
    footage of new construction exceeding that disposed of at this
    facility.

-   The FEL upgrade will continue and will lead to an operational
    program for the next decade demanding additional facility resources.

-   Within this decade, failing temporary facilities (trailers and
    transportainers) must be replaced, upgrades will be made to existing
    facilities and equipment, and additional space will be needed for
    expanded staff for program requirements identified above.

-   Age and increased loads in the accelerator enclosure will require
    major HVAC upgrades. The two large older buildings at the facility
    will require replacement of their HVAC systems. Upgrades will be
    required for systems in two additional buildings.

-   Information technology advancements will continue to require major
    upgrades to support systems, such as phone switches, computer lines,
    and computer storage.

-   There will be no impact on the existing building code variances
    (waivers) from the transition to external regulation.

**IV. CHANGES FROM 2000 STRATEGIC FACILITIES PLAN**

Projects that are not capital improvements or do not extend the useful
life of a facility are viewed as maintenance and therefore should be
funded from operations instead of General Plant Projects (GPP). There
were a number of maintenance projects in the 2000 Strategic Facilities
Plan shown as GPP funding. These projects have been deleted from the
projects list. Leases also were previously shown as GPP funding but now
are supported by operating funds.

The CEBAF Center Addition project has been redefined into two phases.
Phase 1, a 59,000 square foot addition, has been approved as a line item
project for funding in FY03 -- 05. Phase 2 is a 71,000 square foot
addition, which is being submitted as a FY05 line item project.

Projects in support of the planned 12 GeV upgrade also have been changed
from GPP funding to part of the line item project.

The number of users has been updated to reflect the number of staff
workstations required instead of the previous average number of users at
the site at one time.

Technology projects are no longer included since Jefferson Lab does not
receive any General Plant Equipment (GPE) funding.

**V. SITE DEVELOPMENT AND INFRASTRUCTURE NEEDS AT JEFFERSON LAB**

A.  **Site Development and Major Facilities Maintenance**

Jefferson Lab is somewhat unique among the national labs in that it was
built on an essentially green site in 1987-1995 and therefore has no
existing environmental legacies. Buildings and facilities on site are
fairly new and therefore require primarily routine maintenance. A site
map is attached as Appendix C and a Site Description is attached as
Appendix E.

Currently, major facility maintenance is done at a rate of expenditure
of \$2.9M per year, 1.3% of their replacement value as shown in Appendix
D. While this has proved adequate for maintaining most of the
infrastructure of new buildings, additional resources are required for
replacing systems in the 30-plus year old buildings and for replacing
aging trailers. We are using third party financing through Bonneville
Power Authority to replace aging mechanical systems and to upgrade
lighting systems.

Site development continues to be guided by the area themes identified by
Jefferson Lab's Site Development Plan, written in 1988, revised in 1993,
and now superseded by this planning document. Important principles of
this plan are to co-locate compatible functions and to reserve the
maximum amount of space near the accelerator site for future additional
end stations or technical facilities requiring proximity.

We have thus far dealt with space issues resulting from the growth in
our user community and increased mission needs by working in innovative
ways with the surrounding community---specifically to lease space that
was built by the City of Newport News (the Applied Research Center).
This arrangement has helped us meet our urgent space needs without a
construction line item and is synergistic with the region's wishes to
use the Laboratory as a magnet for high-tech business and services
deriving from Jefferson Lab-related technologies. While this has been a
very good short-term solution to our space problems, it is not the most
cost effective approach over time and sometimes forces us to make less
than optimum decisions regarding the siting of groups. In addition, we
have on our site a collection of trailers that were meant as temporary
quarters. However, with the growth in our user community and site
population, we have been unable to decommission these trailers, and we
continue to use them even though they are increasingly expensive to
maintain and operate due to their age and construction. Consequently,
the two line items in this plan and the largest GPP projects are for
additions to our main office building, CEBAF Center, to replace trailers
and some leased space.

If growth in programmatic requirements require space beyond what the
CEBAF Center additions can accommodate, the City of Newport News has
agreed to build an addition to the Applied Research Center and lease
additional space to the Lab.

To meet technical space needs, there are additions to accommodate
Computer Center hardware and staging areas for 12 GeV and four-hall
operation work and for storage space to replace the inefficient
transportainers and leased off-site space. To meet several of these
needs, third party financing is being considered for a grouping of
several GPP projects (construct technical, storage, and some FEL support
space, relocate shipping and receiving) into one \$4-5M project to be
located at the southeast site boundary.

Working with the Commonwealth of Virginia, the proposed
Education/Visitor Center also is a candidate for third party financing.

**B. Infrastructure Needs at Jefferson Lab**

Jefferson Lab is an Office of Science (SC) program-dedicated lab, and
all of these current and planned activities support the SC mission. The
projects listed fall into three primary categories:

1.  Infrastructure to support current Mission scope

-   Routine scheduled GPP projects.

Improvements are needed to existing facilities to correct discrepancies
or improve the performance of existing systems.

-   Currently there is inadequate space for users and staff (2-3 to an
    office, carrels in hallways, technical space set up in equipment
    rooms, etc.).

-   Replacement of aging trailers with permanent facilities.

-   Replacement of shipping containers used for long-term storage.

2.  Infrastructure to support planned Mission scope

-   Changes/systems to support planned programs (LQCD)

-   

-   12 GeV and Hall D[^1]

-   FEL user needs and HELIOS addition[^2]

3.  Infrastructure to Increase Cost Effectiveness

-   Optimize co-location of related groups

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-   Eliminate leased space that does not result in building ownership

Costs associated with these projects are in Appendix D -- Project List
and Resource Needs

**VI. PLAN DEVELOPMENT AND PRIORITIZATION PROCESS**

-   Assess condition and adequacy of existing facilities.

-   Identify all projects that are part of existing GPP and maintenance
    plans for a 5-year timeframe (Plant Engineering).

-   Determine current and projected staffing space needs as guided by
    programs (Director's Council and cross-functional lab team).

-   Identify additional projects that would benefit laboratory if
    additional funding sources were available, and identify possible
    funding sources (cross functional lab team).

-   Prioritize projects based on programmatic needs and funding
    availability (Director's Council).

# VII. LOGIC OF FACILITIES PLAN

This plan is driven by the needs of current and envisaged research
programs.

It is necessary to maintain infrastructure in place and to operate with
energy efficiency.

*These goals are met by proper repair and maintenance and the use of
tools such as third party financing for the energy projects.*

It is necessary to provide:

-   Office space required to house the staff and users that the ten year
    program demands.

-   Adequate technical work areas, including computer center space.

-   Building and infrastructure modifications that ensue from higher
    powered operation in the context of the current research program.

Jefferson Lab has obtained third party financing to accomplish HVAC
system replacement and lighting upgrades in various buildings. Work has
begun and will be completed in FY03. As noted earlier, there are other
potential candidate projects for third party financing.

Computer space needs described in the previous Strategic Facilities Plan
have been met to date by converting office space to computer space and
increasing power and air conditioning through GPP projects. Another GPP
project is in progress to convert computer technical workspace to
further expand the existing computer room and upgrade the air
conditioning and power. This will provide sufficient capacity to support
the program through FY03. New computer space is programmed through a GPP
project to meet the FY04 computing space requirements.

CEBAF Center Addition Phase 1 is programmed for funding in FY03 through

FY05 with construction scheduled for completion by the end of FY05.
Assuming there is no change or delay in this project funding, adequate
office space and computing should be in place to meet the FY05 through
FY12 computing needs, and new office space will allow removal of 22,000
square feet of aging trailers.

Construction of CEBAF Center Addition Phase 2 consists of a double-wide
three story wing and a single-wide two story wing to replace an
additional 15,200 square feet of existing trailers and, depending on
staffing level, a portion of off-site leased office space in the City of
Newport News Applied Research Center (ARC). This project will
consolidate an additional major portion of our staff and provide a
much-needed large meeting room to support the larger collaborations and
conferences. Completion of this project by the end of FY07 would
coincide with the end of our current lease. The labs and associated
office space would be retained in the ARC for at least an additional
five years until suitable replacements can be constructed or the need no
longer exists. The CEBAF Center Addition Phase 2 single wide two-story
wing would be used to provide office space for occupants currently in
the Test Lab Building during the proposed project to rehabilitate the
building.

If staffing materializes as outlined in Appendix A, there will be a need
to retain all of the existing leased space in the ARC as well as obtain
additional temporary office space from FY04 through FY07. (Acceleration
of CEBAF Center Phase 2 would reduce the need for this additional leased
space.) With 14 to 16 months notice, the City of Newport News could
construct additional offices adjacent to our site. Otherwise, temporary
office trailers or office space separated from JLab would be required.

The remainder of these goals is attained by increasing the amount of GPP
funding available to the Lab to allow construction of additional
technical space and central storage to eliminate the use of
transportainers for long-term storage.

Delay of specific projects or increased staffing may require JLab to
retain some of the office trailers slated for removal until construction
of new facilities or other alternatives are implemented.

In developing the plan, Return on Investment was a key consideration.
Other benefits looked at include the improved work environment
efficiency due to co-location, enhanced facilities, reduced risk from
severe weather events (especially true with trailers), and lower
long-term maintenance.

**VIII. PERFORMANCE METRICS AND INDICATORS**

The performance metrics and indicators are based on the criteria given
in Section I "Infrastructure Vision, Goals and Objectives."

-   Maintain existing facilities and make alterations to realize energy
    savings.

-   Provide real property maintenance sufficient to maintain building
    functionality.

-   Provide office and technical space corresponding to our manpower
    projections. (Staff and users have adequate office space, i.e. one
    staff member or two users per standard office.)

-   Eliminate substandard storage space and structures that have reached
    the end of their useful lives.

-   Eliminate to the extent possible the use of trailers for office
    space, and phase out the use of transportainers for storage.

-   Co-locate work groups to the extent possible to enhance
    effectiveness. (Staff members are optimally located based on
    proximity to related work groups and equipment.)

-   Eliminate leases that do not lead to building ownership, and
    minimize off-site leases.

**IX. APPENDICES**

Appendix A Outyear Funding and Staffing
Projections.........................13

Appendix B Space
Requirements....................................................14

Appendix C Site
Plan...............................................................\...\...15

Appendix D Projects List and Resource
Needs...................................16

Appendix E Site
Description...........................................................19

**JEFFERSON LAB**

OUTYEAR FUNDING AND STAFFING PROJECTIONS

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**JEFFERSON LAB**

Space Requirements

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**PROJECT LISTING and RESOURCE NEEDS**

(Not including cost of 12 GeV)

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![](media/image6.wmf)**PROJECT LISTING and RESOURCE NEEDS (Continued)**

**PROJECT LISTING and RESOURCE NEEDS (Continued)**

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**SITE DESCRIPTION**

The Jefferson Lab site, located in Newport News, Virginia, includes 162
acres owned by the DOE and 8 acres owned by the Commonwealth of
Virginia. SURA owns 44 acres adjacent to the site. The facilities
include the accelerator complex serving three experimental halls, the
Free-Electron Laser Facility, a central office building (CEBAF Center),
two major laboratory buildings, and various other support structures.

The accelerator enclosure is a 7/8-mile racetrack-shaped concrete
tunnel, 25 feet underground. The tunnel houses a 45 MeV injector, two
400 MeV linacs---one in each straight section of the racetrack---and 6
kilometers of beam transport lines. The Central Helium Liquefier (CHL),
a 75,000 liquid liter, 4800 watt refrigerator plant located in the
interior of the racetrack, supplies liquid helium at 2 K to the
accelerator for the ultra cold needed for superconducting operation. The
Machine Control Center (MCC) houses the computer systems that control
and monitor accelerator operations. The Free-Electron Laser generates
high power infrared light using the accelerator technology and shares
the CHL.

The experimental area consists of three large domed concrete halls,
partially underground and mounded with earth for shielding. The floors
are about 36 feet below existing grade, and the domes extend up to 45
feet above grade. Hall C is 150 feet in diameter, Hall A 174 feet, and
Hall B 98 feet. The major support building for the experimental physics
area is the Counting House, where physicists control and monitor the
experimental runs. Some 35 support structures in the
accelerator/experimental area complement these major structures.

Major structures on the remainder of the site provide administrative,
laboratory, and technical support facilities. CEBAF Center provides
office space, an auditorium, and a cafeteria, and houses the computer
center. The Experimental Equipment Laboratory (EEL) provides light
laboratory space for detector fabrication and machine shops. The Test
Lab is a high-bay building housing major component assembly, test, and
maintenance functions.

The FEL Building was completed in late 1997. Commissioning of the FEL
began in the spring of 1998. The 15,000 square foot physics
storage/assembly building was completed in 1998.

The city of Newport News constructed the Applied Research Center (ARC)
on a site directly adjacent to the laboratory. The 121,000 square foot
structure, completed in the spring of 1998, provides office and light
laboratory space for lease to qualified tenants. Jefferson Lab has
leased 41,600 SF. Several collaborating universities also have leased
space. The ARC will be the anchor for the 200-acre Jefferson Center for
Research and Technology, a technology park for high technology R&D and
production activities.

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     **Laboratory                                                                 **Facilities                                                      
     Space                                                                        Replacement                                                       
     Distribution**                                                               Value (FY02                                                       
                                                                                  M\$)**                                                            

                                                                                                                                                    

                                                                                                                          Replacement               

                      [Location]{.underline}       [Area (Sq.                                    [Facility                [Value]{.underline}       
                                                   Ft.)]{.underline}                             Type]{.underline}                                  

                                                                                                                                                    

                      Main Site                    621,089                                       Buildings                203                       

                                                                                                 Utilities/Roadways       12                        

                      Leased -Off Site             54,872                                        Accelerator              315                       
                                                                                                 Technical Systems                                  

                                                   \_\_\_\_\_\_\_                                Experimental             [197]{.underline}         
                                                                                                 Equipment                                          

                                                                                                                                                    

                                                   675,961                                       TOTAL                    727                       

                                                                                                                                                    
  -- ---------------- ------------------------ --- ------------------- --- ------ -------------- -------------------- --- --------------------- --- --

[^1]: Because the project hasn't been approved, costs for construction
    of programmatic facilities (12 GeV and Hall D) are not included in
    this plan. These projects are included in the line item project.

[^2]: These projects are included as Non-NP funded projects.