APPENDIX 37

RECORDS DISPOSITION SCHEDULE 37

ANNUAL CONTRIBUTIONS AND NOTES RECORDS

This schedule covers the records accumulating in the Headquarters

Finance and Accounting files relating to annual contributions and

notes. (This was PHA 2667.)

Item

No. Description of Records Disposition

1\. Temporary, Permanent, and Other Notes Disposal not authorized.

File. HUD-52513, Preliminary Note; Return Note to Local

HUD-52250, Permanent Note; HUD-52334A, Authority upon payment

Off-Site Facility Note; Administration in full. (NARA Job

Loan Note; Mortgage Loan Note; Deed of NN-166-34, item 1)

Trust Note; and HUD-5412, Note

Signature Certificate.

2\. Preliminary Loan Contract File.

a\. Contract Records. HUD-52477, Retire to the Federal

Program Reservation; HUD-52480, Records Center 2 years

Preliminary Loan Contract; List after audit by the

No. (Preliminary Loan Contract); General Accounting

and Amendatory Agreement. Office. (NARA Job

NN-166-34, item 2a)

b\. Closing Papers. Memorandum Retire to the Federal

showing the interest rate on Records Center 2 years

advance and preliminary notes, after audit by the

request for approval of advances General Accounting

under Preliminary Loan Contract, Office. (NARA Job

and related documents and NN-166-34, item 2b)

correspondence.

3\. Annual Contribution Contract File.

a\. Contract Records. HUD-5216, Retire to the Federal

Request for Approval of Advances Records Center 2 years

for Non-Permanently Financed after audit by the

Projects;
[HUD-51999](http://www.hud.gov/utilities/intercept.cfm?/offices/adm/hudclips/forms/files/51999.pdf),
General General

Accounting

Depository Agreement, Annual Office. (NARA Job

Contribution List No.; and NN-166-34, item 3a)

related documents.

b\. Physical Completion Record. Retire to the Federal

HUD-52152, Development Cost Records Center 2 years

Budget;
[HUD-52427](http://www.hud.gov/utilities/intercept.cfm?/offices/adm/hudclips/forms/files/52427.pdf),
Actual after

audit by the

Development Cost; and final General Accounting

budget. Office. (NARA Job

NN-166-34, item 3b)

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APPENDIX 37

RECORDS DISPOSITION SCHEDULE 37

ANNUAL CONTRIBUTIONS AND NOTES RECORDS

Item

No. Description of Records Disposition

c\. Closing Papers. HUD-52964, Notice Retire to the Federal

to Local Authority of Advance of Records Center 2 years

Funds; HUD-5402, Requisition for after audit by the

Funds; and related documents. General Accounting

Office. (NARA Job

NN-166-34, item 3c)

4\. Annual Contributions (Financing Disposal not authorized.

Records). HUD-52642, Summary of Fixed Retire to the Federal

Annual Contributions; HUD-52422, Records Center 2 years

Computation of Fixed Annual after audit by the

Contributions; HUD-52912, Notice of General Accounting

Transmittal of Funds to Fiscal Agent; Office. (NARA Job

HUD-52266, Statement and Voucher for NN-166-34, item 4)

Accruing Annual Contribution;

HUD-52910, Application of Accruing

Annual Contributions; HUD-52628,

Debt Service Requirements\--Bonds and

Series \"A\" Notes; HUD-52630, Computation

of Funds Available for Payment of

Permanent and Temporary Notes (Various

Interest Rates); HUD-52423, Notice of

Date of Full Availability; and related

documents.

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