Statement of Work for GEI-Sponsored Workshop (to be held in conjunction
with SER)

# June 2007

[Background:]{.underline} The Genes and Environment Initiative (GEI) on
behalf of the National Institutes of Health, and in collaboration with
the Human Genome Epidemiology Network (HuGENet) would like to hold a 1
day workshop on GWA studies for epidemiologists. The workshop will be
held on June 22, 2007 in conjunction with this year's Society for
Epidemiologic Research (SER) meetings, June 19-22, in Boston, MA. It
will focus on early experience with genome-wide association in
population-based case-control and cohort studies, to familiarize
epidemiologists with the opportunities and challenges presented by this
technology and to encourage sharing of experience in such studies, both
good and bad.

The theme of this year's SER meeting, \"Genome to GIS: how can high
technology contribute to modern epidemiology research,\" correlates with
the National Human Genome Research Institute\'s effort in population
genomics, defined as the application of cutting-edge genomic
technologies (such as genome-wide association and sequencing) to
population studies to identify genetic variants related to health and
disease. Dr. Teri Manolio of NHGRI will take the lead in organizing the
workshop, assisted by Ms. Solome Abebe. Approximately, 10-12
speakers/panelists will be invited to speak, with participation open to
anyone who is interested in the workshop. Several collaborative groups
of epidemiologists from the CDC and NIH would likely participate.

We request that the meeting be held at the Boston Park Plaza Hotel and
Towers where the SER meetings are held. Peggy Christensen, the meeting
manager, may be able to help with securing this venue.

[Scope of work:]{.underline} The contractor will provide a range of
support services under this task order. These services will include:

-   Secure the Boston Park Plaza Hotel and Towers (preferable) or other
    comparable meeting space, if necessary (room for an estimated
    [125]{.underline} attendees, with PowerPoint projection
    capabilities).

-   Make arrangements for reserving a block of sleeping rooms at the
    selected venue.

-   Make arrangements for all refreshment breaks (continental breakfast,
    morning beverage refresh and [light]{.underline} afternoon break).
    In addition, the contractor will make arrangements for box lunches
    that can be purchased by attendees.

-   Arranging travel, lodging, and reimbursement for up to 12 speakers;
    to include any travel by air, train, rental car, or mixed mode.
    Travelers will contact the contractor directly. NHGRI will provide a
    list of attendees for whom travel is authorized. All travel
    reimbursements must be paid within two weeks of receiving the
    traveler's voucher.

-   Handle advance registration for all attendees.

-   Serve as the point of contact for all attendees and speakers.

-   Create name badges, name tents and meeting folders/materials.

-   Provide one personnel member to attend the meeting to handle the
    on-site registration desk and any last minute logistical details.

-   Additional tasks may be added to this order at a later date, as the
    initiator deems necessary.