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U.S. Department of Justice

Office on Violence Against Women

OVW

OVW FY 2006

Tribal Domestic Violence

and

Sexual Assault Coalitions

Solicitation

> LETTER OF INTENT DEADLINE:
>
> **December 23, 2005**
>
> ***NEW**-*GRANTS.GOV REGISTRATION DEADLINE:

### **December 20, 2005**

> APPLICATION DEADLINE:
>
> **January 19, 2006**
>
> Please note: If your program was impacted by the recent hurricanes in
> a way that hinders your ability to submit your application for this
> grant program, you may be eligible for an extension of the application
> deadline. If you wish to apply for such an extension, please contact
> the Office on Violence Against Women at 202-307-6026.

**U.S. Department of Justice**

**Office on Violence Against Women**

800 K Street, NW, Suite 920

Washington, DC 20530

**Alberto Gonzales**

Attorney General

U.S. Department of Justice

**Diane M. Stuart**

Director

Office on Violence Against Women

Department of Justice Response Center

1-800-421-6770

TTY

202-307-2277

Office on Violence Against Women

[www.usdoj.gov/ovw](http://www.usdoj.gov/ovw)

Tribal Domestic Violence and Sexual Assault Coalitions Program

[www.ojp.usdoj.gov/fundopps.htm](http://www.ojp.usdoj.gov/fundopps.htm)

Grants.gov Customer Support Hotline

1-800-518-4726

**About the Office on Violence Against Women**

The Office on Violence Against Women (OVW) is a component of the U.S.
Department of Justice. Created in 1995, OVW implements the Violence
Against Women Act (VAWA) and subsequent legislation and provides
national leadership against domestic violence, sexual assault, and
stalking. Since its inception, the Office has launched a multifaceted
approach to responding to these crimes. By forging state, local and
tribal partnerships among police, prosecutors, the judiciary, victim
advocates, health care providers, faith leaders, and others, OVW grants
help provide victims with the protection and services they need to
pursue safe and healthy lives while also enabling communities to hold
offenders accountable.

**About the Tribal Domestic Violence and Sexual Assault Coalitions
Program**

In 1978, the National Coalition Against Domestic Violence (NCADV) was
created, in part, through the leadership of American Indian and Alaska
Native women survivors, advocates, and their allies. The first meeting
of NCADV was hosted in 1979 by an American Indian nonprofit,
nongovernmental organization on an Indian reservation. One year later,
in 1980, the first battered women\'s shelter designed for Indian women
opened its doors on a reservation. Prior to the shelter\'s
establishment, Indian women opened up their homes and used their own
resources to provide services to Indian victims of domestic violence and
sexual assault.

These efforts by American Indian and Alaska Native women (Indian women)
to improve systemic and community responses to violence against Indian
women began to multiply across the nation, developing into a movement
for victims\' rights in Indian country. Drawing from unique traditions,
Indian governments have been working in partnership with nonprofit
organizations to promote the safety of Indian victims and the
accountability of offenders. The VAWA offered additional resources and
training to Indian tribes to develop specific responses to end domestic
violence, sexual assault, and stalking.

Statistics highlight the need for further resources and organizations
devoted to the issue of violent crimes against Indian women. The Bureau
of Justice Statistics reports the following between 1992 and 2001:

-   Indians experienced a per capita rate of violence twice that of the
    U.S. resident population;

-   Indians were more likely to be victims of assault and rape/sexual
    assault committed by a stranger or acquaintance rather than an
    intimate partner or family member; and

-   Nearly 80% of Indian victims of rape/sexual assault described the
    offender as white.[^1]

Studies also indicate that Indian women suffer a disproportionate level
of intimate partner violence and sexual assault.[^2] Responding to this
critical need, in Fiscal Year 2001, Congress appropriated resources for
the development and operation of nonprofit, nongovernmental tribal
domestic violence and sexual assault coalitions to address the unique
issues that confront Indian victims. The Tribal Domestic Violence and
Sexual Assault Coalitions Grant Program (Tribal Coalitions Program)
provides much needed resources for organizing and supporting efforts to
end violence against Indian women. The purpose of the Tribal Coalitions
Program is to build the capacity of survivors, advocates, Indian
women\'s organizations, and victim services providers to form nonprofit,
nongovernmental tribal domestic violence and sexual assault coalitions
to advance the goal of ending violence against American Indian and
Alaska Native women.[^3] A portion of the funds provided under the
Tribal Coalitions Program has been set aside to provide technical
assistance to tribal coalitions.

The Tribal Coalitions Program implements certain provisions of the
Violence Against Women Act of 2000 (VAWA 2000), Public Law No. 106-386,
and the Justice for All Act of 2004, Public Law No. 108-405. This
solicitation provides program and application guidelines for grant
awards to be administered by OVW.

**Program Eligibility**

**It is very important that you review this information carefully.
Applications that are submitted by non-eligible entities will be
screened out of the review process during an initial review process.**

Eligible applicants are either established nonprofit, nongovernmental
tribal coalitions, or individuals or organizations that propose to
incorporate as nonprofit, nongovernmental tribal coalitions that will
obtain nonprofit status within eight months from the beginning of the
project period, that have as their primary mission addressing domestic
violence and/or sexual assault against American Indian and/or Alaska
Native women. If an organization or group of individuals has not yet
formed a coalition and achieved non-profit status at the time of the
grant award, the recipient organization or individual(s) who is (are)
party to the grant agreement will be responsible for the grant funds and
for ensuring compliance with the terms and conditions of the grant. Once
the coalition is incorporated as a nonprofit, it must submit written
documentation either authorizing continued representation by the
recipient or authorized recipient official designated on the grant award
document, or requesting that a different authorized official be
substituted.

Coalitions are not required to organize across a particular type of
geographic area. Eligible applicants may include (but are not limited
to) local tribal coalitions and regional tribal coalitions. Moreover,
eligible coalitions may choose to focus on domestic violence or sexual
assault, or may develop an approach that addresses both crimes, which
must be evident in the coalition's mission statement, proposed goals and
objectives.

The leadership and expertise of Indian survivors who have been battered
and/or sexually assaulted or persons who have experience working with
Indian victims of domestic violence and/or sexual assault must be
evident in the development and implementation of any coalition under
this program. Members of the nonprofit, nongovernmental coalition should
be comprised of domestic violence and/or sexual assault service
providers or victim advocacy organizations that work tribally, statewide
or regionally to institute systemic reform. In addition, coalitions can
have broad-based representation, including elders and youth.

**Types of Applicants**

OVW will accept applications for the Tribal Coalitions Program from both
currently funded tribal coalitions, as well as new applicants. Current
tribal coalition grantees may be eligible for continuation or
supplemental funding to support on-going activities or to enhance those
activities for an extended period of time.

**Continuation or supplemental funding is not guaranteed. All
applications will be subject to review.**

**[Funding to Faith-Based and Community Organizations]{.underline}**

Consistent with President George W. Bush\'s Executive Order 13279, dated
December 12, 2002, and 28 C.F.R. Part 38, it is OVW policy that
faith-based and community organizations that statutorily qualify as
eligible applicants under OVW programs are invited and encouraged to
apply for assistance awards to fund eligible grant activities.
Faith-based and community organizations will be considered for awards on
the same basis as any other eligible applicants and, if they receive
assistance awards, will be treated on an equal basis with all other
grantees in the administration of such awards. No eligible applicant or
grantee will be discriminated for or against on the basis of its
religious character or affiliation, religious name, or the religious
composition of its board of directors or persons working in the
organization. Faith-based organizations receiving OVW assistance
awards retain their independence and do not lose or have to modify their
religious identity (e.g., removing religious symbols) to receive
assistance awards. OVW grant funds, however, may not be used to fund any
inherently religious activity, such as prayer or worship. Inherently
religious activity is permissible, although it cannot occur during an
activity funded with OVW grant funds; rather, such religious activity
must be separate in time or place from the OVW funded program. Further,
participation in such activity by individuals receiving services must be
voluntary. Programs funded by OVW are not permitted to discriminate in
the provision of services on the basis of a beneficiary's religion.

**Availability of Funds**

This solicitation makes available grant funds from Fiscal Year 2006. OVW
will accept applications from both currently funded tribal coalitions,
as well as new tribal coalitions. Current tribal coalition grantees may
be eligible for continuation or supplemental funding to support on-going
activities or to enhance those activities for an extended period of
time. **Continuation or supplemental funding is not guaranteed. All
applications will be subject to review.**

**The ability of OVW to make awards under the Tribal Coalitions Program
in Fiscal Year 2006 is contingent upon Congressional appropriation of
funds for that purpose.**

**[Award Period]{.underline}**

The award period for these grants is 24 months. Budgets must reflect 24
months of project activity.

**[Award Amounts]{.underline}**

Applicants should carefully consider the resources needed to
successfully implement the proposed project and present a realistic
budget that accurately reflects project costs. While there is no
specific amount for which eligible organizations may apply, it is
unlikely that OVW will make awards in excess of \$350,000 overall.
Applicants in Alaska may apply for up to \$400,000 to account for cost
differentials with travel.

**Letter of Intent**

All applicants who intend to apply for FY 2006 funding under this
program are encouraged to **submit a non-binding letter of intent**,
(please see Appendix A) to OVW by December 23, 2005. You may send the
letter by facsimile to OVW at 202/354-4079. OVW will use these letters
to forecast the number of review panels needed to review competitive
applications.

**Application Due Date-***Read carefully: new information*

Please note that final applications are due **by 5:30 pm (EST) January
19, 2006, and will be accepted through Grants.gov, an e-Government
initiative that is included in the President's Management Agenda
[and]{.underline} through submission of a hard copy original. Please
note that Grants.gov is [not]{.underline} the Grants Management System
(GMS) through which OVW applicants have submitted applications in
previous years.** Applicants should register with Grants.gov **[by
December 20, 2005]{.underline}**. **First-time registering can take
several weeks.**

**You will be unable to submit your application if you do not first
register.**

In addition, **applicants must send [via overnight delivery]{.underline}
a complete hard-copy original of the application, [postmarked by January
19, 2006]{.underline} to: OVW**

**c/o Aspen Systems Corporation**.

We strongly recommend that you use a trackable shipping method that will
allow you to confirm the delivery of your application. Applications
should retain proof of timely submission.

Please refer to the "How to Apply" section on page 25, Appendix B of
this solicitation for further instructions.

**Program Scope**

A coalition is a group of individuals, victim services providers and/or
organizations working together in a common effort, for a common purpose
to make more effective and efficient use of resources. The common
purpose of tribal domestic violence and sexual assault coalitions must
include the following: supporting and developing the leadership of the
tribal coalition to effect social change and systemic reform in response
to ending violence against Indian women; ensuring the safety of Indian
victims of domestic violence and/or sexual assault; and promoting the
accountability of offenders. The leadership and expertise of Indian
survivors who have been battered and/or sexually assaulted or persons
who have experience working with Indian victims of domestic violence
and/or sexual assault are critical to the successful development and
operation of nonprofit, nongovernmental tribal domestic violence and
sexual assault coalitions.

**[Purpose areas]{.underline}**

Grant funds must be used for activities in compliance with the following
statutory purposes:

1.  Increasing awareness of domestic violence and sexual assault against
    American Indian and Alaska Native women;

2.  Enhancing the response to violence against American Indian and
    Alaska Native women at the tribal, Federal, and State levels; and

3.  Identifying and providing technical assistance to coalition
    membership and tribal communities to enhance access to essential
    services to American Indian women victimized by domestic and sexual
    violence.

Grant funds may be used for, but are not limited to, the following
activities:

4.  Establishing the tribal coalition and maintaining an office and
    hiring staff (reasonable costs in connection with the establishment
    of an organization are allowable);

5.  Providing technical assistance to coalition members, programs,
    organizations, and service providers to support and develop their
    leadership in ending violence against Indian women;

6.  Expanding the capacity of coalitions;

7.  Developing or enhancing appropriate standards of services for
    service providers;

8.  Conducting statewide, regional, and/or tribally-based meetings or
    workshops for tribal victim advocates, survivors, community members,
    legal services staff, health care professionals, and criminal
    justice representatives;

9.  Bringing local tribal programs together to identify gaps in services
    and to coordinate activities;

10. Coordinating and presenting public awareness or community education
    programs (including education for youth) to increase understanding
    of domestic violence and/or sexual assault; and

Grant funds may not be used for certain activities. Prohibited
activities include, [but are not limited to]{.underline}, the following:

1.  Hiring a grant writer;

2.  Addressing child abuse outside the context of domestic violence
    and/or sexual assault; and

3.  Engaging in lobbying-related activities, including the development
    and/or distribution of materials and travel to a state or national
    meeting for the sole purpose of lobbying (this prohibition pertains
    to Federal, state, local, and tribal lobbying).

**Review Process**

All applications will be subject to internal review by OVW staff and
will be scored according to the criteria set forth in this solicitation.
**If the application fails to meet the criteria listed below for the
internal review, the application will not receive further consideration.
If applications that are partially beyond the scope of the program are
reviewed, only those sections of the application that are within scope
will be reviewed.** Criteria for the review includes:

-   Whether the application is complete;

-   Whether the proposed activities are within the scope of the program
    (see page 7);

-   Whether all statutory eligibility criteria are met (see page 4);

-   Whether the proposed budget is within the established limits (see
    page 6 and 13);

-   Whether the geographic distribution of the applications is
    representative of Indian country;

-   Whether the ratio of population to the coalition's proposed services
    is justified; and

-   What types of projects are already funded within the applicant's
    community.

In addition, applications for continuation funding will be reviewed for
prior compliance with Program and Office requirements and the status of
current grant-funded activities. (See pages 10-11 for further details on
criteria for this review.)

The total points possible for an application are 100 (85 points for
Narrative and 15 points for Budget).

**Application Content**

Applicants must complete each of the following sections as part of their
proposals. **It is the responsibility of the applicant to ensure the
application is complete. OVW will remove the application from
consideration prior to review if the application is incomplete.** For
each section listed below, please note the corresponding maximum point
value that may be assigned during the review process. The proposal
should follow the order below for easy reading. [Please be sure to
number each page of the application.]{.underline} Please note that
incomplete applications may not be considered for funding. Reviewers
will not receive materials submitted beyond those required by this
solicitation.

Applications must use the following page format requirements:

-   Double spaced (except for Abstract, which should be single spaced)

-   8 ½ x 11 inch paper

-   One inch margins

-   Type no smaller than 12 point, Times New Roman font

-   No more than one page for Abstract

-   No more than 5 pages for Status of the Project (if applicable)

-   No more than 20 pages for the Project Narrative

Reviewers will not review applications exceeding the page limits, or
their equivalent.

*The following will be submitted online through Grants.gov.* (Please
refer to Appendix B, the Step-by-Step Guide to Grants.gov.)

###### DUNS Number

A Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS) number
must be included in every application for a new award or renewal of an
award. **The DUNS number will be entered into Grants.gov by the
applicant.** **An application will not be considered complete until a
valid DUNS number is provided by the applicant.** The number should be
nine digits. Individual persons who receive a grant or cooperative
agreement from the Federal government are exempt from this requirement.

Applicants can receive a DUNS number at no cost by calling the dedicated
toll‑free DUNS Number request line at 1‑800‑333‑0505.

If you have any questions about the DUNS number requirement, please
contact the Office of the Comptroller's Customer Service Center at
1‑800‑458‑0786.

**[Application for Federal Assistance]{.underline}**

**[(SF-424)]{.underline}**

The SF-424 will be filled out online through Grants.gov. However, it
should also be printed out and included in the hard copy that is
submitted. The Catalog of Federal Domestic Assistance number for this
program is 16.587 (block 10). Please be sure that the amount requested
matches the amount in the submitted budget.

Applicants must ensure that the information for the authorizing official
and alternate contact is filled out correctly. The authorizing official
is the individual authorized to accept grant funds on behalf of the
jurisdiction or non-governmental private entity applying. If the
individual applying online is not the authorizing official, that
individual [must]{.underline} list the authorizing official's name and
contact information where appropriate.

**[Standard Assurances and Certifications Regarding Lobbying; Debarment,
Suspension, and Other Responsibility Matters; and Drug-Free Workplace
Requirements (Form 4061/6)]{.underline}**

Review the assurances and certification forms. Agreement to these
assurances and certifications will be assumed upon receipt of an
application received through Grants.gov. **NOTE:** If the authorizing
official is not the individual submitting the application via
Grants.gov, be sure the correct authorizing official information has
been entered.

*The following will be submitted as attachments in Grants.gov.* Please
save your attachments with names that indicate the substance of the
attachment. (e.g., save your program narrative as "Program Narrative.")

**[Abstract/Proposal Summary (not to exceed one page)]{.underline}:**

The abstract, when read separately from the rest of the application, is
meant to serve as a succinct and accurate description of the proposed
project and should describe concisely the current project goals and
objectives. Summaries of past accomplishments should be avoided in the
abstract.

**[Status of the Current Project (not to exceed 5 pages):]{.underline}
Applicants for continuation funding only. The application may receive a
deduction in points based on not meeting the criteria listed below.**
This section should be provided on a separate page as it is a separate
section from the program narrative and does not count toward the page
limits of the narrative. State what has been accomplished with previous
funding under the Tribal Coalitions Program, including the following:

-   A description of the goals and objectives from the prior grant
    period and a brief discussion of the status of the existing project;

-   The status of any project products;

-   Any unanticipated obstacles to project implementation.

This section should be as clear and succinct as possible.

Additionally, current projects will be rated by OVW using the following
criteria:

-   Whether progress reports submitted by the applicant, in conjunction
    with monitoring conducted by OVW, demonstrate the effectiveness of
    the current project, indicating progress toward meeting project
    goals and objectives, and demonstrate that the current project has
    progressed in a timely manner as outlined in the original proposal;

-   Whether the grantee has demonstrated that past activities supported
    with Tribal Coalition Program funds have been limited to program
    Purpose Areas;

-   Whether the grantee has complied with all special conditions of its
    existing grant award from the Department of Justice;

-   Whether the grantee has adhered to programmatic and financial
    reporting requirements;

-   Whether the grantee has demonstrated a commitment to sustaining the
    project after federal funds are no longer available;

-   Whether the grantee appropriately utilized and actively participated
    in OVW-sponsored workshops and other technical assistance events as
    required by a special condition of the current award;

-   Whether the grantee has received financial clearances on all current
    grants from DOJ;

-   Whether the grantee has complied with the Office of Management and
    Budget audit requirement;

-   Whether there is an excess of funding remaining in the current
    award.

###### Project Narrative (not to exceed 20 total pages): 

The narrative should include the following (totaling 85 points):

###### Purpose of Application: 10 points

This section should briefly:

1.  Describe the challenges and problems to be addressed and how a
    tribal coalition would address those challenges and problems;

2.  Describe the communities which would be affected by the coalition,
    including the location, population, and demographic information;

3.  Include background information such as name, history, proposed or
    established membership requirements, etc.; and

4.  Include the coalition\'s mission statement and major
    accomplishments.

###### What Will be Done: 40 points

1.  Describe the project goals and action plan, including a time line
    and a description of responsible individuals and agencies;

2.  Identify the staffing needs, including job descriptions identifying
    the responsibilities of proposed staff positions and qualifications
    that would be required of key staff conducting and managing the
    proposed project;

3.  Outline the technical assistance and training needs of the
    coalition; and

4.  Describe any products that can be shared with other grantees.
    Products may include, but are not limited to mission statements,
    articles of incorporation, policies and protocols, curricula, public
    education and training materials, and audio-visual materials.

**Who Will Implement the Project: 30 points**

All applicants must identify those persons in leadership positions
within the coalition (or points of contact). Include resumes or a
summary describing experience effecting systemic reform in response to
violence against Indian women and working with Indian victims of
domestic violence and/or sexual assault.

**Sustainability Plan: 5 points**

As this is a competitive, discretionary program, there is no guarantee
of continuation funding. Applicants are required to include a plan
describing their commitment and capacity to continue the project if
Federal funding through the Tribal Coalitions Program were no longer
available.

The plan will be evaluated on whether it proposes feasible strategies to
preserve project activities long-term. **Continuation or supplemental
funding is not guaranteed and applicants are always encouraged to seek
additional means of support to sustain their current projects.**

**[Budget Detail Worksheet and Narrative:]{.underline} 15 Points**

Each application must include a detailed budget and budget narrative for
the project. The budget must be complete, reasonable, and cost-effective
in relation to the proposed project. The budget should provide the basis
for the computation of all project-related costs. It should cover the
cost of all components of the project. There must be a clear link
between the proposed activities and the proposed budget items. The
budget should include only those activities, products, and resources
that are necessary for project implementation and discussed in the
project narrative. In developing the budget, applicants should fairly
compensate all project partners for their participation in any
project-related activities, including but not limited to compensation
for time and travel expenses to attend or provide project development,
training, and implementation.

**OJP Financial Guide**

All grantees are required to comply with the regulations and
requirements outlined in the OJP Financial Guide. The Financial Guide
includes information on allowable costs, methods of payment, audit
requirements, accounting systems, and financial records. Copies are
available from the Department of Justice Response Center
(1-800-421-6770) and also through the OJP web page:
<http://www.ojp.usdoj.gov/FinGuide>.

**Budget Caps**

Although there is no specific amount for which eligible organizations
may apply, it is unlikely that OVW will make awards in excess of
\$350,000 overall. Applicants in Alaska may apply for up to \$400,000 to
account for cost differentials with travel.

**OVW has the discretion to make grants for greater or lesser amounts
than requested and to negotiate the scope of work and budget with
applicants prior to award of a grant.**

**Match ATCH Requirements EQUIREMENTS**

A grant made under this Program may not cover more than 75% of the total
costs of the project(s) funded. **The application must identify the
source of the 25% non‑Federal portion of the budget and how the match
funds will be used**. Coalitions may satisfy this match requirement with
either cash or in‑kind services. The formula for calculating match is:

[Federal Funds]{.underline} = Amount x 25% = match

75%

For a federal award amount of \$350,000, match would be:

[\$350,000]{.underline} = \$466,667 X 25% = \$116,667 match

75%

The purpose of matching funds is to augment the resources available from
grant funds. The costs of activities counted as match must be directly
related to the project goals and objectives and should be included as
part of any evaluation or assessment. For example, if half of a
coordinator's time is supported with grant funds, that coordinator must
track ALL of her or his time to demonstrate that 50% of it was devoted
to the grant-funded project. In-kind match must be documented in the
same manner as grant-funded activities. The source of the 25%
non‑federal portion of the budget is governed by OJP\'s *Financial
Guide* and the Grants to Combat Violent Crimes Against Women statute.

**Match.**

In-kind match may include donations of expendable equipment; office
supplies; workshop or education and training materials; work space; or
the monetary value of time contributed by professional and technical
personnel and other skilled and unskilled labor, if the services
provided are an integral and necessary part of a funded project. The
value placed on loaned or donated equipment may not exceed its fair
rental value. The value placed on donated services must be consistent
with the rate of compensation paid for similar work in the organization
or the labor market. Fringe benefits may be included in the valuation.
Volunteer services must be documented and, to the extent feasible,
supported by the same valuation methods used by the recipient
organization for its own employees. The value of donated space may not
exceed the fair rental value of comparable space, as established by an
independent appraisal of comparable space and facilities in a privately
owned building in the same locality. The basis for determining the value
of personal services, materials, equipment, and space must be
documented.

Following are some specific examples of possible sources of match for
this program:

-   If an entity other than the coalition donates office space free of
    charge to the coalition for the project, the rental value of the
    space may be used as match. Similarly, the cost of utilities,
    insurance, security, janitorial services and the like may be used as
    in-kind match to the extent they are not being paid out of grant
    funds. Coalitions may also receive short term donations of space,
    such as a room to hold a meeting or a training event, which may be
    used as match;

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-   The salaries of coalition employees who are working on grant-related
    purposes but are not paid with grant funds may be used. For example,
    training coordinators or other employees could be used as match to
    the extent that they are not paid by grant funds;

-   If the project has a board of directors or advisory board and the
    members are not compensated for their time or travel, the time or
    travel spent by the board members may be used as match. Similarly,
    other groups, such as a training committee made up of
    representatives from victim services programs could be used as match
    to the extent that the members are not paid for their time through
    grant funds. Any other volunteers involved in the project, such as
    trainers and speakers or pro bono attorneys and other professionals,
    also may be used as match;

-   The reasonable value of donated tangible goods may be used as match.
    For example, a program may receive donations of used furniture, the
    reasonable value of which may be used. A coalition may also solicit
    donations both from individuals and from companies such as
    supermarkets of food and other items that can be used by the
    coalition;

-   Coalitions also may receive donations of services that can be used
    as match. For example, a local printing company may agree to print
    some training materials at no cost to the coalition. Other examples
    of donated services may include web space and services, other
    computer services, legal services, and accounting services; and

-   Coalitions may use several forms of cash match as well. If the
    coalition receives cash donations or membership dues, this may be
    used as match. Also, grants from private foundations or state and
    local governments, as well as money received through the United Way
    may be used as match.

**Budget Requirements**

The following is a short list of budget guidelines:

-   Applicants are strongly discouraged from requesting consultant rates
    in excess of \$450 per day, because they require prior approval from
    the Director of the Office on Violence Against Women.

-   Applicants **may not** allocate any funds for building renovations.
    This includes such seemingly minor activities as painting or
    carpeting.

-   Access to current research and practice on violence against women
    through training and technical assistance can reduce staff burnout,
    improve project performance, and impact project sustainability.
    Therefore, OVW offers a wide range of training and technical
    assistance opportunities to all of its grantees. These offerings are
    specifically designed to assist grantees in meeting their goals and
    objectives and in complying with all relevant statutory and
    programmatic requirements. All applicants **are required** to
    allocate funds in the amount of at least \$30,000, to support travel
    costs associated with technical assistance and capacity-building
    activities sponsored by OVW-designated technical assistance
    providers. Applications selected for funding that do not include the
    entire recommended amount will not receive additional funds for this
    purpose, but will be required to adjust their budgets to cover these
    costs prior to final approval of the proposal. This required amount
    must be included in the *"travel"* category. Please provide an
    estimated breakdown for this amount (include the number of trips,
    number of travelers, airfare or mileage, lodging, per diem, etc.).
    These funds are to be used **only** for OVW-designated technical
    assistance unless otherwise approved by OVW. Any training and TA
    funds not used by the end of the grant period may not be
    reprogrammed and must be returned to OVW. Travel funds should be
    used to support travel by [all]{.underline} partners, including
    nonprofit, nongovernmental victim services providers.

-   Applicants are also encouraged to include funds in their budgets to
    attend Financial Management Training Seminars sponsored by the
    Office of Justice Programs (OJP), Office of the Comptroller. These
    seminars instruct participants in the financial administration of
    OJP and OVW formula and discretionary grant programs. A schedule
    listing the financial training seminars is available at
    **[www.ojp.usdoj.gov/oc/fmts.htm](http://www.ojp.usdoj.gov/oc/fmts.htm)[.]{.underline}**

A blank Budget Detail Worksheet is included in Appendix C of this
solicitation. The budget and budget narrative should be submitted online
as one attachment. When preparing these items, please use the Budget
Detail Worksheet as a guide and be sure to include all necessary budget
categories. The budget should clearly describe the proposed amounts and
uses of grant funds for the duration of the grant period and how the
amounts of the specific budget items were determined.

*The following must be included in your hard copy.* If you have
electronic signed copies, they also may be included as attachments on
grants.gov.

**[Letter of Nonsupplanting]{.underline}**

Applicants must submit a letter to OVW's Director, Diane M. Stuart,
certifying that Federal funds will not be used to supplant State or
local funds should a grant award be made. Please refer to Appendix D for
a sample letter.

**[Financial Capability Questionnaire]{.underline}**

All nonprofit, nongovernmental organizations that apply for funding with
OVW that have not previously (or within the last 3 years) received
funding from OVW or OJP must complete a Financial Capability
Questionnaire. The form can be found at <http://www.ojp.usdoj.gov/oc>.
You should also include the cognizant Federal audit agency and fiscal
year on the first page. In addition, be sure to submit your current
year's audit report with the Financial Capability Questionnaire.

**[Support Letters(s) from existing tribal domestic violence or sexual
assault victim advocacy programs or organizations]{.underline}**:

Applicants must include a letter(s) from community members to be served
or from existing tribal domestic violence or sexual assault victim
advocacy programs or organizations describing their involvement with the
development and/or operation of the tribal coalition.

**Additional Program Requirements**

**[Technical Assistance]{.underline}**

OVW will offer grantees a range of technical assistance and training
opportunities to help them implement successful projects. Accordingly,
applicants are required to allocate at least \$30,000, to support travel
costs associated with technical assistance and capacity-building
activities sponsored by OVW-designated technical assistance providers.
Applications selected for funding which do not include the entire
recommended amount will not receive additional funds for this purpose,
but will be required to adjust their budgets to cover these costs prior
to final approval of the proposal. This required amount must be included
in the *"travel"* category. Please provide an estimated breakdown for
this amount (including 3-4 trips per year, number of travelers, airfare
or mileage, lodging, per diem, etc.). These funds are to be used
**only** for OVW-designated technical assistance unless otherwise
approved by OVW. Please see the sample travel budget in Appendix C (last
page).

**[Performance Measurement]{.underline}**

There are two statutory requirements that require OVW grantees to
collect and maintain data that measure the effectiveness of the funded
projects. First, the Government Performance and Results Act of 1993
(GPRA) requires agencies to report on the results of government programs
and activities. Second, the Violence Against Women Act of 2000 mandates
that all OVW grant recipients report on the effectiveness of their
programs. To address these statutory requirements, OVW has developed a
Tribal Coalitions semi-annual Progress Report that requests specific
data on grantee activities. Information that grantees must collect for
this progress report includes:

-   Number of member programs belonging to the coalition; and

-   Number of staff in the coalition.

**[Reporting Requirements]{.underline}**

Grantees will be required to submit quarterly Financial Status Reports
and semi-annual Progress Reports. In addition, grant recipients who
expend \$500,000 or more in Federal funds during their fiscal year are
required to submit a single organization-wide audit. Additional
information on these reporting requirements will be provided to
successful applicants in the award package.

**[Suspension or Termination of Funding]{.underline}**

OVW may suspend funding in whole or in part, terminate funding, or
impose another sanction on a recipient who has failed to comply
substantially with the following:

-   The requirements of VAWA and statutory objectives of the Tribal
    Domestic Violence and Sexual Assault Coalitions Program;

```{=html}
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```
-   Timely submission of quarterly Financial Status Reports;

-   Timely submission of semi-annual Progress Reports;

-   The regulations and/or guidelines issued for the Tribal Domestic
    Violence and Sexual Assault Coalitions Program and any other
    regulations applicable to OVW grantees;

-   The terms of this solicitation;

-   The application submitted in accordance with the provisions of VAWA
    or any other applicable federal Act; or

-   The terms and conditions of the grant agreement.

OVW will provide reasonable notice of its intent to impose sanctions and
will attempt informally to resolve the problem. Hearing and appeal
procedures will follow those in the Department of Justice regulations at
28 CFR Part 18. References to the Office of Justice Programs and its
components are deemed to refer to the Office on Violence Against Women.
The responsible agency official, as defined by 28 CFR § 18.3(h), is the
Director, Office on Violence Against Women.

**[Single Point of Contact Review]{.underline}**

Executive Order 12372 requires applicants from State and local units of
government or other organizations providing services within a State to
submit a copy of the application to the State Single Point of Contact
(SPOC) if one exists, and if this program has been selected for review
by the State. Applicants must contact the State SPOC to determine if the
program has been selected for State review. The date that the
application was sent to the SPOC or the reason such submission is not
required should be indicated on the Form SF-424. The list of SPOCs can
be found at: **<http://www.whitehouse.gov/omb/grants/spoc.html>.**

**[Civil Rights Compliance]{.underline}**

All recipients of Federal grant funds are required to comply with
nondiscrimination requirements contained in various Federal laws. In the
event that a court or administrative agency makes a finding of
discrimination on grounds of race, color, religion, national origin,
gender, disability, or age against a recipient of funds after a due
process hearing, the recipient must agree to forward a copy of the
finding to the Office for Civil Rights of OJP. All applicants should
consult the Assurances required with the application funds to understand
the applicable legal and administrative requirements.

**Services to Limited‑English‑Proficient (LEP) Persons:**

National origin discrimination includes discrimination on the basis of
limited English proficiency (LEP). To ensure compliance with Title VI of
the Civil Rights Act and the Omnibus Crime Control and Safe Streets Act,
recipients are required to take reasonable steps to ensure that LEP
persons have meaningful access to their programs. Meaningful access may
entail providing language assistance services, including interpretation
and translation services, where necessary. Grantees are encouraged to
consider the need for language services for LEP persons served or
encountered both in developing their proposals and budgets and in
conducting their programs and activities. Reasonable costs associated
with providing meaningful access for LEP individuals are considered
allowable program costs. The U.S. Department of Justice has issued
guidance for grantees to assist them in complying with Title VI
requirements. The guidance document can be accessed on the Internet at
[**www.lep.gov**](http://www.lep.gov/) or by contacting the OJP Office
for Civil Rights at (202) 307-0690, or by writing to the following
address:

Office for Civil Rights

Office of Justice Programs

U.S. Department of Justice

810 7^th^ Street, N.W., 8^th^ Floor

Washington, D.C. 20531

**[Anti-Lobbying Act]{.underline}**

In 2002, the Anti-Lobbying Act, 18 U.S.C. § 1913, was amended to expand
significantly the restriction on use of appropriated funding for
lobbying. This expansion also makes the anti-lobbying restrictions
enforceable via large civil penalties, with civil fines between \$10,000
and \$100,000 per each individual occurrence of lobbying activity. These
restrictions are in addition to the anti-lobbying and lobbying
disclosure restrictions imposed by 31 U.S.C. § 1352. All applicants must
understand that no federally-appropriated funding made available under
this grant program may be used, either directly or indirectly, to
support the enactment, repeal, modification or adoption of any law,
regulation, or policy, at any level of government, without the express
approval of OVW. Any violation of this prohibition is subject to a
minimum \$10,000 fine for each occurrence. This prohibition applies to
all activity, even if currently allowed within the parameters of the
existing OMB circulars.

**How To Apply**

Applicants must submit a fully executed application to OVW via overnight
delivery, including all required supporting documentation.
**Applications will not be accepted via facsimile. Although most parts
of the application need to be submitted through Grants.gov as well as in
hard copy form, it is the hard copy that will be reviewed.**
Applications submitted via Grants.gov must be in the following word
processing formats: Microsoft Word (.doc), PDF files, (.pdf), or Text
Documents (.txt). (Please refer to Appendix B, the Step-by-Step Guide to
Grants.gov.)

A complete application should include the following:

-   The SF-424;

-   Standard Assurances and Certifications Regarding Lobbying;
    Debarment,

> Suspension and Other Responsibility Matters; and Drug Free Workplace
> Requirements;

-   The project abstract and project narrative;

-   The budget, budget summary, and budget narrative;

-   Letter of nonsupplanting; and

-   A Letter(s) of Support.

The following documents must be submitted via Grants.gov:

-   The SF-424;

-   Standard Assurances and Certifications Regarding Lobbying;
    Debarment,

Suspension and Other Responsibility Matters; and Drug Free Workplace

Requirements;

-   The project abstract and project narrative; and

-   The budget, budget summary, and budget narrative

**Note: The Catalog of Federal Domestic Assistance number for the Tribal
Coalitions Program is 16.587**.

Detailed instructions on how to use the Grants.gov system to submit your
application online are available at OVW's web page,
[www.usdoj.gov/ovw](http://www.usdoj.gov/ovw). Also, a toll-free
telephone number has been established for you to receive technical
assistance as you work through the online application process,
1-800-518-4726.

To help expedite the peer review process, **applicants must send via
overnight delivery a complete hard-copy original of the application,
postmarked by January 19, 2006 to:**

**The Office on Violence Against Women**

**c/o Aspen Systems Corporation**

**OVW Tribal Domestic Violence and Sexual Assault Coalitions Program**

**Mail Stop 2K**

**2277 Research Boulevard**

**Rockville, MD 20850**

**(301) 519-5000**

A complete application must include the following:

-   SF 424

-   Standard Assurances and Certifications Regarding Lobbying;
    Debarment, Suspension and Other Responsibility Matters; and Drug
    Free Workplace Requirements;

-   The project abstract, project narrative, and for continuation
    applicants, the status of the project;

-   The budget, budget summary, and budget narrative;

-   Letter of nonsupplanting; and

-   A Letter(s) of Support.

Applicants that fail to submit the required hard copy original will not
be considered for funding.

**[Application Due Date]{.underline}** APPLICATION DUE DATE

Applications must be electronically received by the close of business
(5:30 p.m. EST) on **January 19, 2006**. The application attachments
(e.g., letter(s) of support, letter of non-supplanting, etc.) must be
included in the hard copy original. The hard copy original must be sent
to OVW c/o Aspen Systems Corporation at the address provided above via
overnight delivery not later than **January 19, 2006**. Applicants
should retain proof of timely submission.

We recommend that you register through Grants.gov at least three weeks
before the application due date, or no later than **December 20, 2005**.
All applicants must receive confirmation of eligibility that they are
eligible to submit an application through Grants.gov prior to completing
the application submission process.

**For additional information, please contact the Office on Violence
Against Women at (202) 307-6026 and reference the Tribal Domestic
Violence and Sexual Assault Coalitions Program.**

**APPENDIX A**

**Letter of Intent**

**\[Applicant Letterhead\]**

**\[date\]**

**Diane M. Stuart, Director**

**Office on Violence Against Women**

**800 K Street, NW, Suite 920**

**Washington, DC 20530**

**Dear Ms. Stuart:**

**This letter serves to notify the Office on Violence Against Women that
\[*Applicant*\] intends to submit an application for funding to the
Tribal Domestic Violence and Sexual Assault Coalitions Grant Program for
Fiscal Year 2006.**

**Sincerely,**

**\[Applicant\'s Authorizing Official\]**

**APPENDIX B**

**Step-by-Step Guide to Grants.gov**

**How to Apply**

Number range CHAPTEROVW is participating in the e-Government initiative,
one of 25 initiatives included in the President's Management Agenda.
Grants.gov, part of this initiative, is a "storefront" that provides a
unified process for all customers of federal grants to find funding
opportunities and apply for funding. This fiscal year, OVW is requiring
that all discretionary, competitive grant programs be administered
through Grants.gov. Application attachments submitted via Grants.gov
must be in one of the following formats: Microsoft Word (\*.doc), PDF
(\*.pdf), or text (\*.txt).

If you experience difficulties at any point during this process, please
call the Grants.gov customer support hotline at **1--800--518--4726**.

The Catalog of Federal Domestic Assistance (CFDA) number for this
solicitation is 16.587.

**Step 1: Registering**

**Note:** Registering with Grants.gov is a one-time process; however, if
you are a first time registrant **it could take 3-5 business days to
have your registration validated, confirmed, and receive your user name
and password**. It is highly recommended you start the registration
process as early as possible to prevent delays in submitting your
application package to our agency by the deadline specified. While your
registration is pending, you may continue with steps 2, 3, and 4 of
these instructions. Registration must be complete for you to be able to
submit (step 5) and track (step 6) an application.

[**e-Business Point of Contact:**]{.underline}

Grants.gov requires an organization to first be registered in the
Central Contract Registry (CCR) before beginning the Grants.gov
registration process. If you plan to authorize representatives of your
organization to submit grant applications through Grants.gov, proceed
with the following steps. If you plan to submit a grant application
yourself and sign grant applications and provide the required
certifications and/or assurances necessary to fulfill the requirements
of the application process, proceed to DUNS Number and then skip to the
Authorized Organization Representative and Individuals section.

-   Go to [www.grants.gov](http://www.grants.gov/), and click on the
    "Get Started" tab at the top of the screen.

-   Click the "e-Business Point of Contact (POC)" option and click the
    "GO" button on the bottom right of the screen.

> If you have already registered with Grants.gov, you may log in and
> update your profile from this screen.

-   To begin the registration process, click the "Register your
    Organization \[Required\]" or "Complete Registration Process
    \[Required\]" links. You may print a registration checklist by
    accessing
    [www.grants.gov/assets/OrganizationRegCheck.pdf](http://www.grants.gov/assets/OrganizationRegCheck.pdf).

**DUNS Number:**

-   You must first request a Data Universal Numbering System (DUNS)
    number. Click "Step 1. Request a DUNS Number." If you are applying
    as an individual, please skip to "Authorized Organization
    Representative and Individuals." If you are applying on behalf of an
    organization that already has a DUNS number, please proceed to
    "Step 2. Register with Central Contractor Registry (CCR)." You may
    obtain a DUNS number at no cost by calling the dedicated toll-free
    DUNS number request line at

1--866--705--5711.

**Central Contractor Registry (CCR):**

**Note:** Registering with the CCR, updating or changing your profile
could take up to 24 hours to be confirmed and validated. This delay
could prevent your application from being submitted by the deadline
specified, so you should register or make changes to your profile as
early in the process as possible

Once you have a DUNS number, click on "Step 2. Register with Central
Contractor Registry (CCR)." Here you are required to designate an
individual as a point of contact. This point of contact is the sole
authority for the organization and has the capability of issuing or
revoking another individual's authority to submit grant applications
through Grants.gov.

A registration worksheet is provided to assist in the CCR registration
process at
[www.ccr.gov/CCRRegTemplate.pdf](http://www.ccr.gov/CCRRegTemplate.pdf).
It is recommended you review the "Tips for registering with the CCR" at
the bottom of this template.

-   Go to [www.ccr.gov](http://www.ccr.gov/) or click on the CCR icon in
    the middle of the screen to begin the registration process. To see
    if your organization is already registered, click "Search CCR" at
    the top left side of the screen. Search entries must be exact to
    accurately search the database. If your organization is already
    registered, you can scroll down and see who the e-Business POC is
    for your agency. If your organization is not already registered,
    return to the CCR home page and click "Start New Registration" at
    the top left of the screen.

-   If you have problems or questions about the CCR registration
    process, please contact the CCR Assistance Center at
    1--888--227--2423.

-   Once your registration is complete, you will receive an e-mail with
    a Trading Partner Identification Number (TPIN) and Marketing Partner
    Identification Number (MPIN) number. You will need the MPIN number
    to register with Grants.gov. If your organization is already
    registered with the CCR, you will need to obtain the MPIN number
    from your e-Business POC.

**Authorize your Organization Representative:**

-   Click "Step 3. Authorize your Organization Representative." Follow
    steps 1-4. You will need your DUNS + 4 digit number and the MPIN
    number CCR e-mailed to you.

**Log in as e-Business Point of Contact:**

-   You may now go to "Step 4. Log in as e-Business Point of Contact."
    Here you may authorize or revoke the authority of the Authorized
    Organization Representative (AOR).

-   Once you are logged in, go to Step 2. Downloading the Application
    Viewer, below.

**[Authorized Organization Representative and
Individuals:]{.underline}**

If you plan to submit a grant application as an individual or an
Authorized Organization Representative, with authority to sign grant
applications and the required certifications and/or assurances necessary
to fulfill the requirements of the application process, proceed with the
following steps.

-   Go to [www.grants.gov](http://www.grants.gov/) and click on the "Get
    Started" tab at the top of the screen.

-   Click the "Authorized Organization Representative (AOR)" option and
    click the "GO" button to the bottom right of the screen. If you are
    applying as an individual, click the "Individuals" option and click
    the "GO" button to the bottom right of the screen.

-   If you have previously registered as an AOR, you may start searching
    for this grant opportunity from this page. Otherwise, you must
    complete the first-time registration by clicking "Complete
    First-Time Registration \[Required\]." You also may click on "Review
    Registration Checklist" and print a checklist for the following
    steps (see
    [www.grants.gov/assets/AORRegCheck.pdf](http://www.grants.gov/assets/AORRegCheck.pdf)).

-   Individuals may click the "registration checklist" for help in
    walking through the registration process.

**Credential Provider:**

Once you have entered the registration process, you must register with
the credential provider, to safeguard the security of your electronic
information. You must have your agency's or individual DUNS + 4 digit
number to complete this process. Now, click on "Step 1. Register with a
Credential Provider." Enter your DUNS number and click "Register." Once
you have entered the required information, click the "Submit" button.

-   If you should need help with this process, please contact the
    Credential Provider Customer Service at 1--800--386--6820.

-   It can take up to 24 hours for your credential provider information
    to synchronize with Grants.gov. Attempting to register with
    Grants.gov before the synchronization is complete may be
    unsuccessful.

**Grants.gov:**

-   After completing the credential provider steps above, click "Step 2.
    Register with Grants.gov." Enter the same user name and password
    used when registering with the credential provider. You will then be
    asked to provide identifying information and your organization's
    DUNS number. After you have completed the registration process,
    Grants.gov will notify the [e-Business
    POC](https://apply.grants.gov/GrantsgovRegister#%23) for assignment
    of user privileges.

-   Complete the "Authorized Organization Representative User Profile"
    screen and click "Submit."

**Note:** Individuals do not need to continue to the "Organizational
Approval" step below.

**Organization Approval:**

-   Prior to submitting a grant application package, you must receive
    approval to submit on behalf of your organization. This requirement
    prevents individuals from submitting grant application packages
    without permission. A notice is automatically sent to your
    organization's e-Business POC. Then, your e-Business POC approves
    your request to become an AOR. You may go to
    [www.ccr.gov](http://www.ccr.gov/) to search for your organization
    and retrieve your e-Business POC contact information.

-   Once organization approval is complete, you will be able to submit
    an application and track its status.

**Step 2: Downloading the Application Viewer**

**Note:** You may download the PureEdge Viewer while your registration
is in process. You also may download and start completing the
application forms in steps 3 and 4 below. This application viewer opens
the application package needed to fill out the required forms. The
download process can be lengthy if you are accessing the Internet using
a dial-up connection.

-   From the Grants.gov home page, select the "Apply for Grants" tab at
    the top of the screen.

-   Under "Apply Step 1: Download a Grant Application Package and
    Applications Instructions," click the link for the PureEdge Viewer
    ([www.grants.gov/DownloadViewer](http://www.grants.gov/DownloadViewer)).
    This window includes information about computer system requirements
    and instructions for downloading and installation.

If you are a Macintosh user, please read the PureEdge Support for
Macintosh white paper available at
[www.grants.gov/GrantsGov_UST_Grantee/!SSL!/WebHelp/MacSupportforPureEdge.pdf](http://www.grants.gov/GrantsGov_UST_Grantee/!SSL!/WebHelp/MacSupportforPureEdge.pdf).

-   Scroll down and click on the link to download the PureEdge Viewer
    ([www.grants.gov/PEViewer/ICSViewer602_grants.exe](http://www.grants.gov/PEViewer/ICSViewer602_grants.exe)).

-   You will be prompted to save the application. Click the "Save"
    button and the "Save As" window opens. Select the location where you
    would like to save PureEdge Viewer and click the "Save" button.

-   A window appears to show the progress of the download. When the
    downloading is complete, click to close the dialog box.

To install the PureEdge Viewer, locate the file on your computer and
click to open it. When you are prompted to run the file, click "RUN."
Click "Yes" to the prompt to continue with the installation. The ICS
InstallShield Wizard extracts the necessary files and takes you to the
"Welcome" page.

-   Click "Next" to continue.

-   Read the license agreement and click "Yes" to accept the agreement
    and continue the installation process. This takes you to the
    "Customer Information" screen.

-   Enter a User Name and a Company Name in the designated fields and
    click "Next."

-   The "Choose Destination Location" window prompts you to select the
    folder in which PureEdge Viewer will be installed. To save the
    program in the default folder, click "Next." To select a different
    folder, click "Browse." Select the folder in which you would like to
    save the program, click on "OK," then click "Next."

-   The next window prompts you to select a program folder. To save
    program icons in the default folder, click "Next." To select a
    different program folder, type a new folder name or select one from
    the list of existing folders, then click "Next." Installation will
    begin.

-   When installation is complete, the "InstallShield Wizard Complete"
    screen will appear. Click "Finish." This will launch the "ICS Viewer
    Help Information" window. Review the information and close the
    window.

**Step 3: Downloading an Application Package**

-   Once you have downloaded the PureEdge Viewer, you may download and
    view this application package and solicitation instructions.

-   From the Grants.gov home page, select the "Apply for Grants" tab at
    the top of the screen.

-   Click "[Apply Step 1: Download a Grant Application Package and
    Application
    Instructions."](https://apply.grants.gov/forms_apps_idx.html)

-   Enter either the CFDA number for this announcement, 16.587 or this
    solicitation's Funding Opportunity Number, 2006-OVW-1178. Then click
    "Download Package." This will take you to the "Selected Grants
    Application for Download" results page.

-   To download an application package and its instructions, click the
    corresponding download link below the "Instructions and Application"
    column.

-   Once you select a grant application, you will be taken to a
    "Download Opportunity Instructions and Application" screen to
    confirm that you are downloading the correct application. If you
    would like to be notified of any changes to this funding
    opportunity, enter your e-mail address in the corresponding field,
    then click the "Submit" button.

-   After verifying that you have downloaded the correct opportunity
    information, click the "Download Application Instructions" button.
    This will open a PDF of this grant solicitation. You may print the
    solicitation or save it to your computer by clicking either the
    print icon at the top tool bar or the "File" button on the top tool
    bar. If you choose to save the file, click on "Save As" and save to
    the location of your choice.

-   Click the "Back" Navigation button to return to the "Download
    Opportunity Instructions and Application" page. Click the "Download
    Application Package" button. The application package will open in
    the PureEdge Viewer.

-   Click the "Save" button to save the package on your computer.
    Because the form is not yet complete, you will see a prompt that one
    or more fields may be invalid. You will complete these fields in
    step 4, but for now, select "Yes" to continue. After you click
    "Yes," the "Save Form" window will open.

-   Save the application package to your desktop until after submission.
    Select a name and enter it in the "Application Filing Name" field.
    Once you have submitted the application through Grants.gov, you may
    then move your completed application package to the file location of
    your choice.

-   Click the "Save" button. If you choose, you may now close your
    Internet browser and complete your application package offline by
    double clicking the icon on your desktop. You do not have to be
    connected to the Internet to complete the application package in
    step 4 below.

    **Step 4: Completing the Application Package**

    **Note:** This application can be completed entirely offline;
    however, you will need to log in to Grants.gov to submit the
    application in step 5.

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-   Locate the application package you saved on your computer. When you
    open the package, it will be in PureEdge Viewer. You may save your
    application at any time by clicking on the "Save" button at the top
    of the screen.

-   Enter a name for your application package in the "Application Filing
    Name" field. This can be a name of your choice.

-   Open and complete all the mandatory and optional forms or documents.
    To complete a form, click to select the form, and then click the
    "Open" button. When you open a required form, the mandatory fields
    will be highlighted in yellow. If you enter incomplete information
    in a mandatory field, you will receive an error message or the field
    will turn red, indicating a change needs to be made.

Mandatory forms include the (1) Application for Federal Assistance
(SF-424); (2) Assurances for Non-Construction Programs (SF424B); and (3)
Disclosure of Lobbying Activities (SF-LLL). These forms can also be
viewed at
[www.ojp.usdoj.gov/forms.htm](http://www.ojp.usdoj.gov/forms.htm). Other
Mandatory forms are the (1) Project Narrative Attachment Form; (2)
Budget Narrative Attachment Form; and (3) Other Attachments Form.
Optional forms required for this solicitation include the Survey on
Ensuring Equal Opportunity for Applicants.

-   When you have completed a form or document, click the "Close Form"
    button at the top of the page. Your information will automatically
    be saved.

-   Next, click to select the document in the left box entitled
    "Mandatory Documents." Click the "=\>" button to move the form or
    document to the "Mandatory Completed Documents for Submission" box
    to the right.

-   Some mandatory documents will require you to upload files from your
    computer. To attach a document, select the corresponding form and
    click "Open." Click the "Add Mandatory Attachment" button to the
    left. The "Attach File" box will open. Browse your computer to find
    where your file is located and click "Open." The name of that file
    will appear in the yellow field. Once this is complete, if you would
    like to attach additional files, click on the "Add Optional
    Attachment" button below the "Add Mandatory Attachment" button.

-   An "Attachments" window will open. Click the "Attach" button. Locate
    the file on your computer that you would like to attach and click
    the "Open" button. You will return to the "Attach" window. Continue
    this process until you have attached all the necessary documents.
    You may attach as many documents as necessary.

-   Once you have finished, click the "Done" button. The box next to the
    "Attach at Least One Optional Other Attachment" will now appear as
    checked.

**Note:** the name of these buttons will vary depending on the name of
the form you have opened at that time; i.e., Budget Narrative, Other
Attachment, and Project Narrative File.

-   To exit a form, click the "Close" button. Your information will
    automatically be saved.

**Step 5: Submitting the Application**

**Note:** Once you have completed all the yellow fields on all the forms
and saved the application on your desktop, check the application package
for errors. This can be done any time throughout step 4 above and as
often as you like.

-   When you are ready to submit your final application package, the
    "Submit" button at the top of your screen will be enabled. This
    button will not be activated unless all mandatory data fields have
    been completed. When you are ready to submit your application, click
    on "Submit." This will take you to a "Summary" screen.

-   If your "Submit" button is not activated, then click the "Check
    Package for Errors" button at the top of the "Grant Application
    Package" screen. PureEdge Viewer will start with the first form and
    scan all the yellow fields to make sure they are complete. The
    program will prompt you to fix one error at a time as it goes
    through the scan. Once there are no more errors, the system will
    allow you to submit your application to Grants.gov.

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-   Review the application summary. If you wish to make changes at this
    time, click "Exit Application" to return to the application package,
    where you can make changes to the forms. To submit the application,
    click the "Sign and Submit Application" button.

-   This will take you to a "Login" screen where you will need to enter
    the user name and password that you used to register with Grants.gov
    in "Step 1: Registering." Enter your user name and password in the
    corresponding fields and click "Login."

-   Once authentication is complete, your application will be submitted.
    Print this confirmation screen for your records. You will receive an
    e-mail message to confirm that the application has been successfully
    uploaded into Grants.gov. The confirmation e-mail will give you a
    Grants.gov tracking number, which you will need to track the status
    of your application. The confirmation e-mail will go to the
    e-Business POC; therefore, if you are submitting on behalf of
    someone else, be sure the e-Business POC is aware of the submission
    and that a confirmation e-mail will be sent.

-   When finished, click the "Close" button.

**Step 6: Tracking the Application**

-   After your application is submitted, you may track its status
    through Grants.gov. To do this, go to the Grants.gov home page at
    [www.grants.gov](http://www.grants.gov/). At the very top of the
    screen, click on the "Applicants" link. Scroll down the "For
    Applicants" page and click the "Login Here" button. Proceed to login
    with your user name and password that was used to submit your
    application package.

-   Click the "Check Application Status" link to the top left of the
    screen. A list of all the applications you have submitted through
    Grants.gov is produced. There are one of four status messages your
    application can receive in the system:

1.  **Validated:** This means your application has been scanned for
    errors. If no errors were found, it validates that your application
    has successfully been submitted to Grants.gov and is ready for the
    agency to download your application.

2.  **Received by Agency:** This means our agency has downloaded your
    application into our electronic Grants Management System (GMS) and
    your application is going through our validation process to be
    successfully received on our end.

3.  **Agency Tracking Number Assigned:** This means our GMS did not find
    any errors with your package and successfully downloaded your
    application into our system.

4.  **Rejected With Errors:** This means your application was either
    rejected by Grants.gov or GMS due to errors. You will receive an
    e-mail from Grants.gov customer support, providing details of the
    results and the next steps required. Most applications are rejected
    because: (1) a virus was detected; (2) you are using a user name and
    password that has not yet been authorized by the organization's
    e-Business POC; or (3) the DUNS number you entered on the SF-424
    form does not match the DUNS number that was registered in the CCR
    for this organization.

**APPENDIX C**

**BUDGET DETAIL WORKSHEET**

**AND**

**SAMPLE TRAVEL BUDGET**

> **OMB Approval No. 1121-0188**

**Expires 5-98 (Rev. 12/97)**

**Budget Detail Worksheet**

**Purpose: The Budget Detail Worksheet may be used as a guide to assist
you in the preparation of the budget and budget narrative. You may
submit the budget and budget narrative using this form or in the format
of your choice (plain sheets, your own form, or a variation of this
form). However, all required information (including the budget
narrative) must be provided. Any category of expense not applicable to
your budget may be deleted.**

**A. Personnel - List each position by title and name of employee, if
available. Show the annual salary rate and the percentage of time to be
devoted to the project. Compensation paid for employees engaged in grant
activities must be consistent with that paid for similar work within the
applicant organization.**

**Name/Position Computation Cost**

**TOTAL \_\_\_\_\_\_\_\_\_\_**

**B. Fringe Benefits - Fringe benefits should be based on actual known
costs or an established formula. Fringe benefits are for the personnel
listed in budget category (A) and only for the percentage of time
devoted to the project. Fringe benefits on overtime hours are limited to
FICA, Workman's Compensation, and Unemployment Compensation.**

**Name/Position Computation Cost**

**TOTAL \_\_\_\_\_\_\_\_\_\_\_**

**Total Personnel *&* Fringe Benefits \_\_\_\_\_\_\_\_\_\_\_**

**C. Travel - Itemize travel expenses of project personnel by purpose
(e.g., staff to training, field interviews, advisory group meeting,
etc.). Show the basis of computation (e.g., six people to 3- day
training at \$X airfare, \$X lodging, \$X subsistence). In training
projects, travel and meals for trainees should be listed separately.
Show the number of trainees and unit costs involved. Identify the
location of travel, if known. Indicate source of Travel Policies
applied, Applicant or Federal Travel Regulations.**

**Purpose of Travel Location Item Computation Cost**

**TOTAL \_\_\_\_\_\_\_\_\_\_**

**D. Equipment - List non-expendable items that are to be purchased.
(Note: Organization's own capitalization policy for classification of
equipment should be used). Expendable items should be included either in
the "Supplies" category or "Other" category. Applicants should analyze
the cost benefits of purchasing versus leasing equipment, especially
high cost items and those subject to rapid technical advances. Rented or
leased equipment costs should be listed in the "Contractual" category.
Explain how the equipment is necessary for the success of the project.
Attach a narrative describing the procurement method to be used.**

**Item Computation Cost**

**TOTAL \_\_\_\_\_\_\_\_\_\_**

**E. Supplies - List items by type (office supplies, postage, training
materials, copying paper, and other expendable items such as books, hand
held tape recorders) and show the basis for computation. Generally,
supplies include any materials that are expendable or consumed during
the course of the project.**

**Supply Items Computation Cost**

**TOTAL \_\_\_\_\_\_\_\_\_\_**

**F. Construction - As a rule, construction costs are not allowable. In
some cases, minor repairs or renovations may be allowable, Consult with
the program office before budgeting funds in this category.**

**Purpose Description of Work Cost**

**TOTAL \_\_\_\_\_\_\_\_\_\_**

**G. Consultants/Contracts - Indicate whether applicant's formal,
written Procurement Policy or the Federal Acquisition Regulations are
followed.**

**Consultant Fees: For each consultant enter the name, if known, service
to be provided, hourly or daily fee (8-hour day), and estimated time on
the project. Consultant fees in excess of \$450 per day require
additional justification and prior approval from OVW.**

**Name of Consultant Service Provided Computation Cost**

**Subtotal \_\_\_\_\_\_\_\_\_**

**Consultant Expenses: List all expenses to be paid from the grant to
the individual consultant in addition to their fees (i.e., travel,
meals, lodging etc.).**

**Item Location Computation Cost**

**Subtotal \_\_\_\_\_\_\_\_\_**

**Contracts: Provide a description of the product or services to be
procured by contract and an estimate of the cost. Applicants are
encouraged to promote free and open competition in awarding contracts. A
separate justification must be provided for sole source contracts in
excess of \$100,000.**

**Item Cost**

**Subtotal \_\_\_\_\_\_\_\_\_\_**

**TOTAL \_\_\_\_\_\_\_\_\_**

**H. Other Costs - List items (e.g., rent, reproduction, telephone,
janitorial or security services, and investigative or confidential
funds) by major type and the basis of the computation. For example,
provide the square footage and the cost per square foot for rent, and
provide a monthly rental cost and how many months to rent.**

**Description Computation Cost**

**TOTAL \_\_\_\_\_\_\_\_\_\_**

**I. Indirect Costs - Indirect costs are allowed only if the applicant
has a Federally approved indirect cost rate. A copy of the rate approval
(a fully executed, negotiated agreement) must be attached. If the
applicant does not have an approved rate, one can be requested by
contacting the applicant's cognizant Federal agency, which will review
all documentation and approve a rate for the applicant organization, or
if the applicant's accounting system permits, costs may be allocated in
the direct costs categories.**

**Description Computation Cost**

**TOTAL \_\_\_\_\_\_\_\_\_\_**

**Budget Summary - When you have completed the budget worksheet,
transfer the totals for each category to the spaces below. Compute the
total direct costs and the total project costs. Indicate the amount of
Federal requested and the amount of non-Federal funds that will support
the project.**

**Budget Category Amount**

**A. Personnel \_\_\_\_\_\_\_\_\_\_**

**B. Fringe Benefits \_\_\_\_\_\_\_\_\_\_**

**C. Travel \_\_\_\_\_\_\_\_\_\_**

**D. Equipment \_\_\_\_\_\_\_\_\_\_**

**E. Supplies \_\_\_\_\_\_\_\_\_\_**

**F. Construction \_\_\_\_\_\_\_\_\_\_**

**G. Consultants/Contracts \_\_\_\_\_\_\_\_\_\_**

**H. Other \_\_\_\_\_\_\_\_\_\_**

**Total Direct Costs \_\_\_\_\_\_\_\_\_\_**

**I. Indirect Costs \_\_\_\_\_\_\_\_\_\_**

**TOTAL PROJECT COSTS \_\_\_\_\_\_\_\_\_\_**

**Federal Request \_\_\_\_\_\_\_\_\_\_**

**Required 25% Non-Federal Amount \_\_\_\_\_\_\_\_\_\_**

*Sample*

***OMB Approval No. 1121-0188***

***Expires 5-98 (Rev. 12/97)***

**TRAVEL SECTION ONLY**

**C. Travel - Itemize travel expenses of project personnel by purpose
(e.g., staff to training, field interviews, advisory group meeting,
etc.). Show the basis of computation (e.g., six people to 3- day
training at \$X airfare, \$X lodging, \$X subsistence). In training
projects, travel and meals for trainees should be listed separately.
Show the number of trainees and unit costs involved, Identify the
location of travel, if known. Indicate source of Travel Policies
applied, Applicant or Federal Travel Regulations.**

**Purpose of Travel Location Item Computation Cost**

**OVW technical assistance and training travel**

**3 coalition representatives will attend 6-8 training/technical
assistance sessions over the project period**

**TBD Airfare (\$399 x 3 people x 8 trips) \$ 9,576**

**Hotel (\$115/night x 5 nights x 3 people x 8 trips) \$13,800**

**Meals (\$46/day x 6 days x 3 people x 8 trips) \$ 6,624**

**The \$30,000 OVW technical assistance and training has been budgeted
in accordance with the program guidelines. The sites of the training
sessions are unknown at this time.**

**(Indicate source of Travel Policies applied, Applicant or Federal
Travel Regulations.)**

**TOTAL [\$30,000]{.underline}**

**APPENDIX D**

**SAMPLE LETTER OF NON-SUPPLANTING**

**\[Applicant Letterhead\]**

**\[date\]**

**Diane M. Stuart, Director**

**Office on Violence Against Women**

**800 K Street, NW, Suite 920**

**Washington, DC 20530**

**Dear Ms. Stuart:**

**\[Name of Tribal Coalition\]** certifies that any funds awarded
through the Tribal Domestic Violence and Sexual Assault Coalitions Grant
Program will be used to supplement existing funds for program activities
and will not replace (supplant) nonfederal funds that have been
appropriated for the purpose of combating crimes of violence against
Indian women.

The **\[name of Tribal Coalition\]** understands that supplanting
violations can result in a range of penalties, including suspension of
future funds under this program, suspension or debarment from federal
grants, recoupment of monies provided under this grant, and civil and or
criminal penalties.

**Sincerely,**

**\[Applicant\'s Authorizing Official\]**

[^1]: Perry, Steven W., *American Indians and Crime*, Washington, D.C.,
    Bureau of Justice Statistics, December 2004, NCJ 203097.

[^2]: Tjaden, Patricia, and Nancy Thoennes, *Extent, Nature, and
    Consequences of Intimate Partner Violence*, Findings from the
    National Violence Against Women Survey, Washington, D.C.: National
    Institute of Justice, July 2000, NCJ 181867, p. 25.

[^3]: Projects do not need to be located in Indian country, but must
    include coordination or other activities in Indian country or must
    benefit victims of domestic violence and sexual assault in Indian
    country.