+------+--------------------------------------------------------+-----+
|      | Issue Date (revision): January 2003 (rev. 12)          |     |
+------+--------------------------------------------------------+-----+
| [    | [Topics in the Section]{.underline}                    | [Pa |
| Sect |                                                        | ge] |
| ion] |                                                        | {.u |
| {.un |                                                        | nde |
| derl |                                                        | rli |
| ine} |                                                        | ne} |
+------+--------------------------------------------------------+-----+
| *    | ####### ADMINISTRATIVE MATTERS                         |     |
| *A** |                                                        |     |
+------+--------------------------------------------------------+-----+
| 1    | Procurement Instrument Identification Numbering (PIIN) | 1   |
|      | ~(Revised\ 01/2003)~                                   |     |
+------+--------------------------------------------------------+-----+
| 2    | Contract Format                                        | 4   |
+------+--------------------------------------------------------+-----+
| 3    | Approval of Contract                                   | 5   |
+------+--------------------------------------------------------+-----+
| 4    | Contract Award Notification ~(Revised\ 01/2003)~       | 5   |
+------+--------------------------------------------------------+-----+
| 5    | Congressional Affairs Notification                     | 5   |
|      | ~(Revised\ 01/2003)~                                   |     |
+------+--------------------------------------------------------+-----+
| 6    | Federal Procurement Data System (FPDS)                 | 6   |
+------+--------------------------------------------------------+-----+
| 7    | Record Requirements                                    | 7   |
+------+--------------------------------------------------------+-----+
| 8    | Records Retention                                      | 7   |
+------+--------------------------------------------------------+-----+
| 9    | Reserved: (See T3.14.1) ~(Revised\ 01/2003)~           | 8   |
+------+--------------------------------------------------------+-----+
| 10   | Reserved ~(Revised\ 01/2003)~                          | 8   |
+------+--------------------------------------------------------+-----+
| 11   | Annual Procurement Forecast                            | 8   |
+------+--------------------------------------------------------+-----+
| 12   | Reports ~(Revised\ 01/2003)~                           | 8   |
+------+--------------------------------------------------------+-----+
| 13   | Procurement of Training Services That Cross Fiscal     | 11  |
|      | Years                                                  |     |
+------+--------------------------------------------------------+-----+
| 14   | FAA Sponsored Conferences, Seminars, and Workshops     | 11  |
|      | ~(Revised\ 01/2003)~                                   |     |
+------+--------------------------------------------------------+-----+
| 15   | #######                                                | 12  |
|      | # Use of Appropriated Funds to Purchase Business Cards |     |
+------+--------------------------------------------------------+-----+
| 16   | AMS/Acquire Terminology Cross-walk                     | 12  |
+------+--------------------------------------------------------+-----+
| 17   | ######## Reserved: (See T3.14.1) ~(Revised\ 01/2003)~  | 15  |
+------+--------------------------------------------------------+-----+
| 18   | ######## Contractor Att                                | 16  |
|      | endance At FAA-Sponsored Training ~(Revised\ 01/2003)~ |     |
+------+--------------------------------------------------------+-----+
| *    | **CLAUSES**                                            | 17  |
| *B** |                                                        |     |
+------+--------------------------------------------------------+-----+
| *    | **FORMS**                                              | 17  |
| *C** |                                                        |     |
+------+--------------------------------------------------------+-----+
| *    | **APPENDIX**                                           | 17  |
| *D** |                                                        |     |
+------+--------------------------------------------------------+-----+

**A. ADMINISTRATIVE MATTERS.**

**1. Procurement Instrument Numbering (PINN).** ~(Revised\ 01/2003)~

a\. Written screening information requests, purchase orders, delivery
orders, task orders, and contracts shall be numbered uniformly
throughout the FAA's contracts offices to control, track, and identify
each procurement action from receipt of the procurement request (PR)
through award and close-out of the procurement instrument.

b\. The PIIN shall consist of 14 alphanumeric characters:

\(1\) *Positions One and Two.* A two-digit alphabetic code that
identifies the procuring agency. This code shall always be "DT" which
means the Department of Transportation.

\(2\) Positions *Three* and *Four*. A two-digit alphabetic code that
identifies the DOT operating administration. This code shall always be
"FA" which means the Federal Aviation Administration.

\(3\) *Positions Ffive and Six.* A two-digit numeric code that
identifies the procurement office of the operating administration that
issued the procurement instrument, as follows:

01 - Headquarters 05 - Eastern region 09 - Central region

02 - Aeronautical Center 06 - Southern region 11 - Northwest Mountain
region

03 - Technical Center 07 - Southwest region 12 - New England region

04 - Alaskan region 08 - Western Pacific region 14 - Great Lakes region

\(4\) *Positions Seven and Eight.* A two-digit numeric code that is the
last two digits of the fiscal year in which the PIIN is assigned.

\(5\) *Position Nine.* A one-digit alphabetic code that identifies the
type of procurement instrument (i.e., agreement, contract, etc.) as
follows.

A - [Agreement]{.underline}. Used for agreemen*ts such as Blanket*
Purchasing Agreements (BPA's) and Basic Ordering Agreements (BOA's).

C - [Contracts]{.underline}. Use for all contracts, including letter
contracts, except for contracts with Government Activities or
Corporations (See PIIN element E).

D - [Indefinite-Delivery Contracts]{.underline}. Use for Indefinite
Quantity, Definite Quantity, and Requirements contracts.

E - [Contracts with Government Activities or Corporations]{.underline}.
*Use for* contracts with income producing federal government entities,
i.e., National Industries for the Blind, National Industries for the
Severely Handicapped, Federal Prison Industries (UNICOR).

F - [Delivery Orders]{.underline}. *Use when placing orders directly
against DOT or FAA contracts. May also be used under contracts
administered by another agency, e.g., General Services Administration
(GSA), Department of Veterans Affairs (VA), Office of Personnel
Management (OPM), Department of Defense (DOD) departments pursuant to an
interagency agreement, or where authorized by statute or regulation.*

G - [Grants]{.underline}. Reserved for grants when a PIIN formatted
number is assigned.

H - [Cooperative Agreements]{.underline}. Reserved for cooperative
agreements when a PIIN formatted number is assigned.

J - [Outgrants (Accounts Receivable) or Permits]{.underline}. Used when
the FAA outleases (grants the right to use federal real property under
FAA control to others) land or space to public or private entities. Does
not include permits or memorandum/letters of understanding/agreements
providing rights to other federal agencies.

K - [Land Purchases and Condemnations]{.underline}. Use for acquisition
of permanent real estate interests (fee simple or easement) by purchase
or condemnation. Does not include leasehold interests (land or space) in
real property.

L - [Lease Agreement]{.underline}. Used for leasing real property and
products or equipment. Also, includes instruments for both land and
space where the Government obtains real estate rights and aerial
easements for a limited period of time, and may or may not be monetary
in consideration. Does NOT include Interagency Agreements.

P - [Purchase Orders]{.underline}. Used for purchase orders. (Assign V,
then W when numbering capacity of P becomes exhausted during a fiscal
year). Also, includes orders for appraisals, surveys, title, closing,
and other work related to leasing or acquiring real estate rights.

Q - [Request for Quote]{.underline}. Used when soliciting contracts by
RFQ.

R - [Request for Offers]{.underline}. Used when soliciting contracts by
RFO.

S - [Sales Contract]{.underline}. Used for sales and other disposal of
real and personal property.

U - [Utilities]{.underline}. Used for contracts for electric, telephone,
water, natural gas, and other utilities.

V - See P - Purchase Orders.

W - See P - Purchase Orders.

X - [Interagency Agreements]{.underline}. Used when obtaining products
or services from or through another agency when that servicing agency
may be in a position or equipped to supply, render, or obtain by
contract.

The letters M, N, T, Y and Z are reserved for the internal use of the
FAA. However, these letters may not be used to identify an FAA
procurement instrument in lieu of the above designated codes assigned to
the type of instrument.

\(6\) *Positions Ten through Fourteen.* At the discretion of the Chief
of the Contracting Office, these characters may be numeric or
alphanumeric. A separate set of serial numbers may be used for any type
of procurement instrument.

c\. *Illustration of the PIIN.* An example of a PIIN is illustrated in
the following chart. The PIIN DTFA-02-96-R-00001 identifies an RFO
issued by the DOT, Federal Aviation Administration, the Aeronautical
Center, Oklahoma City, OK in fiscal year 96.

d\. *Supplementary PIINs.* A supplementary number shall be used [in
conjunction with the basic PIIN]{.underline} to identify the following:

\(1\) *Amendments to Screening Information Request (SIR).* Amendments
shall be assigned a four position alphanumeric serial number. The first
position should always be A, and the last three positions would always
be numbered sequentially beginning with 001. A sample amendment number
would be DTFA-02-96-R-00001-A001.

\(2\) *Modifications to Contracts, Agreements, and Orders.*
Modifications to contracts, agreements, and orders shall be numbered
sequentially with a four position numeric serial number beginning with
0001.

e\. *Contract Line Item Number (CLIN).* CLIN's should be numbered
consecutively commencing with 001. Sub-CLIN's should be numbered 001AA,
001AB, 001AC. . . 001AZ, 001BA, 001BB, etc. The letters "I" and "O"
should not be used to preclude confusion with the numbers "1" (one) and
"0" (zero).

**2. Contract Format.**

Each request for offer or contract should be tailored to include only
those elements required, at an appropriate level of detail, to make the
contract a binding and enforceable document. For uniformity, the format
of each request for offer or contract may be structured according to the
following outline:

a\. *Part I - The Schedule.*

Section A - *Contract*

Section B - Supplies or Services and Prices/Costs

Section C - Description/Specifications/Work Statement

Section D - Packaging and Marking

Section E - Inspection and Acceptance

Section F - Deliveries or Performance

Section G - Contract Administration Data

Section H - Special Contract Requirements

b\. . *Part II - Contract Clauses.*

Section I - Contract Clauses

c\. . *Part III - List of Documents, Exhibits, and Attachments.*

Section J - List of Documents, Exhibits, and Attachments

d\. . *Part IV - Representations and Instructions.*

Section K - Representations, Certifications, and Other Statements of
Offerors

Section L - Instructions, Conditions, and Notices to Offerors

Section M - Evaluation Factors for Award

**3. Approval of Contract.**

Only duly authorized officials acting within the limits of their
delegated procurement authority may make legally binding contractual
actions.

**4. Contract Award Notification.** ~(Revised\ 01/2003)~

a\. *Significant Contract Actions.* The FAA should inform the public of
significant FAA contract actions such as contract awards and
*modifications. Even* though the AMS does not specify that all contract
awards need to be advertised, the CO should consider announcing contract
actions that are large programs or otherwise have large funding amounts,
subcontracting opportunities, or high *visibility. Contract* award
information should be announced in a timely manner via the Internet,
CBD, trade magazines, or local newspapers. Also, contracting offices
should notify associate level management and administrators of contract
awar*ds, especially* those of high dollar values. This notification may
be in the form of a cc:mail that includes the contractor's name, type
service/equipment, dollar amount, and duration of the contract.

b.  *Procurements of \$25,000 to \$100,000.* Procurements of \$25,000 to
    \$100,000 should be posted on the Internet after award for
    information purposes only to facilitate the exchange of business
    opportunities in the FAA. The posting should include the following
    information:

> \(1\) Period of performance;

(2) Total value;

(3) Name and telephone number of the technical representative:

\(4\) Description of the procurement;

\(5\) Procurement number;

\(6\) Contracting Officer's name and telephone number.

**5. Congressional Affairs Notification.** ~(Revised\ 01/2003)~

The following require official notification to Congress prior to
distribution of the contractual instrument:

a\. *New Awards.* Congress shall be notified at least 48 hours,
exclusive of federal holidays and weekends, in advance of award of all
contracts of \$3 million or more (total value of the contract, including
all options), excluding interagency agreements. The Assistant Secretary
for Government Affairs (I-1) or designee is responsible for notifying
Congress and advising the Contracting Officer that the contract may be
released. The Contracting Officer may sign the contract, but no
information should be released outside of DOT until the contract
notification procedures outlined herein have been accomplished.

b\. *Modifications or Delivery/Task Orders.* Notification is not
required for modifications or delivery/task orders exceeding \$3 million
if Congress was notified of the initial contract award; otherwise,
Congressional notification is required.

c\. Notification will be made via form DOT F4220.41, "Contract Award
Notification", with a concurrent courtesy copy to the FAA's Office of
Government and Industry Affairs, AGI-1**.** Blocks 1-11 of the form
shall be completed and telexed to the Assistant Secretary for Government
Affairs (I-1), (202) 366-3675; confirmation: (202)366-9714. The
Contracting Officer should file a copy of the form and the telex
receipt, if available, in the official contract file. Block 9 of the
form should be amended to add the methods in the FAA Acquisition
Management System.

d\. Unless I-1 or designee, requests the Contracting Officer or other
designated official not to proceed with contract award, awards may be
announced on the [third]{.underline} working day following receipt of
the Form DOT 4220.41 in I-1. Confirmation of the receipt of the 4220.41
by I-1 may be made by calling (202) 366-9714. The Contracting Officer is
responsible for documenting the date the 4220.41 is received by I-1.

e\. A press release may be appropriate for contract award actions of
interest to the general public. The determination of what is newsworthy
and what is not must consider not only the dollar amount of the action
but also the uniqueness or public interest which may be associated with
the event. The FAA Office of Public Affairs (APA-300), should be
contacted for assistance in developing a press release. Regions and
centers should coordinate press releases for regional and center actions
with their local public affairs office. A request for a press release
should be made approximately 4 weeks in advance of a contract award.

**6. Federal Procurement Data System.**

a\. The FPDS provides a comprehensive mechanism for assembling,
organizing, and presenting contract placement data for the Federal
Government. Federal agencies report data to the Federal Procurement Data
Center (FPDC), which collects, processes, and disseminates official
statistical data on Federal contracting. The data provide (1) a basis
for recurring and special reports to the President, the Congress, the
General Accounting Office, Federal executive agencies, and the general
public; (2) A means of measuring and assessing the impact of Federal
contracting on the Nation\'s economy and the extent to which small,
small disadvantaged and women-owned small business concerns are sharing
in Federal contracts; and (3) data for other policy and management
control purposes.

b\. The FPDS Reporting Manual provides a complete list of reporting and
nonreporting agencies and organizations. This manual (available at no
charge from the General Services Administration, Federal Procurement
Data Center, 7th & D Streets, SW, Room 5652, Washington, DC 20407,
telephone (202) 401-1529, FTS 441-1529, FAX (202) 401-1546) provides the
necessary instruction to the data collection point in each agency as to
what data are required and how often to provide the data.

c\. Data collection points in each agency report data on SF 279, Federal
Procurement Data System (FPDS)\--Individual Contract Action Report, and
SF 281, Federal Procurement Data System (FPDS)\--Summary Contract Action
Report (\$25,000 or Less), or computer-generated equivalent. Although
the SF 279 and SF 281 are not mandatory for use by the agencies, they do
provide the mandatory format for submitting data to the FPDS.

d\. The Contracting Officer shall obtain and report a Contractor
Establishment Code for each awardee from information on file or
available to the contracting office. The contracting office or other
designated agency office shall request a code using the procedures in
the FPDS Reporting Manual or in accordance with agency procedures.
Requests for codes shall be made by Government offices and only for the
apparent awardees.

**7. Record Requirements.**

a\. The Contract Information System (CIS) will be the repository of
unclassified records of all procurements exceeding \$25,000 reflected by
fiscal year

b\. With respect to each procurement carried out using competitive
procedures, the FAA will be able to access, as a minimum, the following
information:

\(1\) The date of contract award.

\(2\) Information identifying the source to whom the contract was
awarded.

\(3\) The property or services obtained by the Government under the
procurement.

\(4\) The total cost of the procurement.

\(5\) Single source procurements.

\(6\) The identity of the organization or activity which conducted the
procurement.

\(7\) Awards to small disadvantaged businesses using either set-asides
or unrestricted competition.

\(8\) Awards to business concerns owned and controlled by women.

\(9\) The number of offers received in response to a screening
information request.

\(10\) Task or delivery order contracts.

c\. This information will be transmitted to the Federal Procurement Data
System.

**8. Records Retention.**

FAA Order 1350.15C, Records Organization, Transfer, and Destruction
Standards describes retention periods and destruction information for
acquisition and procurement files. Generally closed official contract,
purchase order, and lease files are transferred to the Federal Records
Center after final payment. These records are then destroyed when 6
years and 3 months old. See item number 4400, Acquisition and
Procurement, of FAA Order 1350.15B for full instructions on record
retentions**.**

**9. Reserved: (See T3.14.1).** ~(Revised\ 01/2003)~

**10. Reserved** ~(Revised\ 01/2003)~

**11. Annual Procurement Forecast.**

a\. In order to provide the small business community with reasonable
procurement opportunities and to comply with the President's desire to
expand procurement opportunities for small businesses, it is the policy
of the FAA to make its Annual Procurement Forecast available to
interested business owners. The forecast is for informational and
marketing purposes only and does not constitute a specific offer or
commitment by the FAA to fund any of the procurements listed.

b\. Whether on the Internet or in hard copy, this document must be
provided to the public and to the FAA Small Business Utilization Staff,
ARA-5, not later than October 1, of each fiscal year.

Contracting Officers should obtain the information from program offices.
A sample format is attached as Appendix 1.

c\. Information should include as a minimum:

\(1\) All planned new procurement actions scheduled for award during the
current fiscal year excluding interagency agreements, federal supply
schedules and credit card purchases;

\(2\) A brief description of the anticipated procurement;

\(3\) The estimated dollar amount of the procurement in a range, e.g.
\$500,000- \$1,000,000;

\(4\) A name and phone number of a person knowledgeable about the
procurement;

\(5\) The anticipated fiscal year quarter of the screening information
request release and contract award;

> \(6\) The method of procurement (i.e. set-aside, single source
> unrestricted).

**12. Reports** ~(Revised\ 01/2003)~

a\. *Requirements.* The FAA remains subject to certain statutory,
regulatory, and policy requirements and must continue to report the
following:

\(1\) *Report of Proposed Federal Construction.* Construction programs
estimated to exceed \$500,000 are subject to Davis-Bacon Act regulations
at 29 CFR 1.4. This CFR section requires the FAA to furnish the
Department of Labor a general outline of its proposed construction
programs for the coming fiscal year. The report must identify the
estimated number of projects that will require wage determinations, the
anticipated types of construction, and the locations of construction.
Due Annually; March 20 (see Form #90 in FAST Toolset)

\(2\) *Randolph-Sheppard Vending Facilities Report.* Randolph-Sheppard
Act regulations at 34 CFR 395.38 require that each Federal property
managing agency file an annual report with the Department of Education.
This report will reflect the number of applications received for
establishing vending facilities, vending machine income collected and
disbursed to the State licensing agency in each state, and the amount
retained. Due Annually; January 6 (see Form #91 in FAST Toolset)

\(3\) *Resource Conservation and Recovery Act Report (RCRA) and
Executive Order(EO) 12873* *Annual Report*. Section 6002 of RCRA
requires OFPP to report to Congress on the actions taken by agencies to
implement this statute. EO 12873 reinforces affirmative procurement,
waste minimization, and recycling efforts and requires Federal agencies
to report on their efforts to the OFEE. To simplify the reporting
process and reduce the reporting burden placed on agencies, the Office
of the Federal Procurement Policy (OFPP) and the Office of the Federal
Environmental Executive (OFEE) have merged the reporting requirements of
section 6002 of RCRA, and EO 12873 into a single annual report. The
report is divided into the Agency Summary Report and the Supply Center
Summary Report. The report covers commercial purchases of items
contained in the Comprehensive Procurement Guidelines, as well as
affirmative procurement, waste minimization and recycling efforts. Due
Annually; February 26 (see Form #92 in FAST Toolset)

> \(4\) *Semiannual Labor Compliance Report.* Davis-Bacon Act
> regulations at 29 CFR 5.7 require data on compliance with and
> enforcement of the construction labor standards requirements of the
> Davis-Bacon Act and Contract Work Hours and Safety Standards Act. The
> report will identify enforcement actions taken by the contracting
> offices. Due Semi-Annually; October 20 & April 20 (see Form #93 in
> FAST Toolset)

\(5\) *Lobbying Disclosure Report.* Public Law 101-121 requires
contractors to disclose any lobbying activities. The Lobbying Disclosure
Act of 1995 eliminated the requirement to forward a copy of each
disclosure form, SF LLL to Congress semiannually. Therefore, this report
is no longer required. The original SF LLL should continue to be
retained in the contract file.

\(6\) *Major Procurement Program Goals (MPPG).* Pursuant to Executive
Order 12928 of 9/16/94, the FAA Administrator will report to the
Administrator of the Small Business Administration through the Secretary
of the Department of Transportation on the extent of achievements
against the MPPG established. Three reports which include the number and
dollar obligation of all procurements for each MPPG, excluding
interagency agreements, are required by the Office of Small Business
Utilization, ARA-5.

b\. *Responsibilities.*

\(1\) The Chief of the Contracting Office in headquarters, regions, and
centers must collect, compile and submit for their respective
organizations the reports outlined below. Reports must be received in
ASU-110, or other designated recipient, prior to the stated due dates.
The Chief of the Contracting Office must also provide negative responses
when there is no data to report for a particular report during the
reporting period.

\(2\) The Procurement Support & Information Services Branch (ASU-110)
will consolidate the reports that are required to be submitted to
ASU-110 into a single agency-wide report for submission to the various
requesters prior to their prescribed due dates. All other reports will
be submitted by the Regions, Centers, and Headquarters, directly to the
requester.

c\. Specifics about each report are as follows:

+-----------------+----------------+-----------------+----------------+
| [Title of       | [Forma         | [Reporting      | [Due Date to   |
| Repo            | t]{.underline} | Peri            | ASU-11         |
| rt]{.underline} |                | od]{.underline} | 0]{.underline} |
+-----------------+----------------+-----------------+----------------+
| Report of       | FAA Form       | Annually;       | March 20       |
| Proposed        | 4474-5         | prospective     |                |
| Federal         |                | activity for    |                |
| Construction    |                | the next fiscal |                |
|                 |                | year.           |                |
+-----------------+----------------+-----------------+----------------+
| Randolph        | Interagency    | Annually; for   | January 6      |
| Sheppard        | Form           | the prior       |                |
| Vending         | 1270-ED-AN     | calendar year.  |                |
| Facilities      |                |                 |                |
| Report          |                |                 |                |
+-----------------+----------------+-----------------+----------------+
| Resource        | OFPP and OFEE  | Annually; for   | February 26    |
| Conservation    | prescribed     | the prior       |                |
| and Recovery    | format.        | calendar year   |                |
| Act Report      | Negative       |                 |                |
|                 | responses      |                 |                |
|                 | required.      |                 |                |
+-----------------+----------------+-----------------+----------------+
| Semiannual      | No prescribed  | Semi-annually;  | October 20;    |
| Labor           | format; an     | for the prior 6 | April 20       |
| Compliance      | original and   | month period.   |                |
| Report          | one copy is    |                 |                |
|                 | required.      |                 |                |
+-----------------+----------------+-----------------+----------------+
| Lobbying        | No longer      | Not applicable  | Not applicable |
| Disclosure      | required       |                 |                |
| Report          |                |                 |                |
+-----------------+----------------+-----------------+----------------+
| Summary         | SF 281         | Quarterly; for  | January 15;    |
| Contract Action |                | the prior 3     | April 15; July |
| Report          |                | month period.   | 15; October 15 |
|                 |                |                 |                |
| (\$25,000 or    |                |                 |                |
| less)           |                |                 |                |
+-----------------+----------------+-----------------+----------------+
| Undefinitized   | Format         | Quarterly; for  | January 15;    |
| Letter Contract | prescribed by  | the prior 3     | April 15; July |
| (UCLR) and      | UCLR/NTE       | month period.   | 15; October 15 |
| Not-to-Exceed   | database.      |                 |                |
| (NTE) Report    |                |                 |                |
+-----------------+----------------+-----------------+----------------+
| Major           | Format         | Annual, prior   | N/A            |
| Procurement     | prescribed by  | to October 1 of |                |
| Program Goals   | ARA-5; Report  | each fiscal     |                |
| (Projection)    | directly to    | year. (See AMS  |                |
|                 | ARA-5 by       | Section         |                |
|                 | Memorandum     | 3.6.1.3)        |                |
|                 | from the FAA   |                 |                |
|                 | Associate and  |                 |                |
|                 | Assistant      |                 |                |
|                 | A              |                 |                |
|                 | dministrators, |                 |                |
|                 | Regional       |                 |                |
|                 | Administrators |                 |                |
|                 | and Center     |                 |                |
|                 | Directors.     |                 |                |
|                 |                |                 |                |
|                 | (See appendix  |                 |                |
|                 | 2)             |                 |                |
+-----------------+----------------+-----------------+----------------+
| Pre-AMS Major   | Format         | Quarterly, by   | N/A            |
| Procurement     | prescribed by  | the 15^th^ of   |                |
| Program Goals   | ARA-5; Report  | the month       |                |
| (Actuals)       | directly to    | following the   |                |
|                 | ARA-5 in       | reporting       |                |
|                 | writing from   | period. (See    |                |
|                 | the FAA        | AMS Section     |                |
|                 | Headquarters   | 3.6.1.2)        |                |
|                 | Director of    |                 |                |
|                 | Acquisitions,  |                 |                |
|                 | Regional       |                 |                |
|                 | Administrators |                 |                |
|                 | and Center     |                 |                |
|                 | Directors.     |                 |                |
|                 |                |                 |                |
|                 | (See appendix  |                 |                |
|                 | 3)             |                 |                |
+-----------------+----------------+-----------------+----------------+
| Post AMS Major  | Format         | Quarterly, by   | N/A            |
| Procurement     | prescribed by  | the 15^th^ of   |                |
| Program Goals   | ARA-5; Report  | the month       |                |
| (Actuals)       | directly to    | following the   |                |
|                 | ARA-5 in       | reporting       |                |
|                 | writing from   | period. (See    |                |
|                 | the FAA        | AMS Section     |                |
|                 | Headquarters   | 3.6.1.2)        |                |
|                 | Director of    |                 |                |
|                 | Acquisitions,  |                 |                |
|                 | Regional       |                 |                |
|                 | Administrators |                 |                |
|                 | and Center     |                 |                |
|                 | Directors.     |                 |                |
|                 |                |                 |                |
|                 | (See appendix  |                 |                |
|                 | 4)             |                 |                |
+-----------------+----------------+-----------------+----------------+

**13. Procurement of Training Services that Cross Fiscal Years.**

a\. *Determining Nonseverability*. In certain instances, training
courses may be treated as nonseverable services and permit current
fiscal year funds to be used for training occurring in the next fiscal
year. Where the training obligation is incurred and performance begins
in one fiscal year, the entire cost may be charged to that year even
though performance extends into the following year. However, if
performance does not begin in the fiscal year in which the obligation
was made (i.e execution of the contract), contracting officers should
use the following criteria to determine nonseverability and document the
determination in writing:

\(1\) A valid need for training exists in the current fiscal year;

\(2\) The need cannot be met during the current fiscal year due to
circumstances beyond the agency's control; and

\(3\) The time period between procurement of the services and
performance of the services is not excessive.

b\. *Justifying the Time Lapse*. Contracting officers should evaluate
whether the time period is not excessive under a.(3) above on a case by
case basis using the specific factors that support the determination.
The Comptroller General has determined that a two week lapse of time
between the procurement of the services and the date performance began
was not excessive where the need for the training arose six months
earlier, but the vendor controlled the scheduling of the training class
which was not available until the following fiscal year.

c\. *Application of FASA*. FASA exemptions shall not be used in support
of nonseverable training.

**14. FAA Sponsored Conferences, Seminars, or Workshops**
~(Revised\ 01/2003)~

a\. FAA sponsored or conducted conferences and workshops are a routine
element of FAA operations. Certain requirements and considerations,
however, should be factors when planning and executing these activities.

b\. *Purchase Method.* Any procurement method such as, a contract,
purchase order, or Government purchase card may be used to purchase
conference or meeting space and services. If food or beverages will be
purchased in connection with the conference or meeting, the Government
purchase card may not be used to pay for the conference or meeting.

c\. *Authority.* If commercial meeting space and services will be
utilized, FAA personnel should be cautious about any commitments until a
written agreement is signed. A written agreement is necessary to spell
out obligations. Also, only personnel delegated procurement authority,
or warranted contracting officers, may sign these agreements. The amount
of the agreement must be within the dollar limitations of the
procurement authority of the person signing the agreement. Any
agreements signed by any one other than personnel with the delegated
authority to do so, is an unauthorized commitment.

d\. *Meeting Space.* Generally, if Government-owned meeting space is
available in the location for the conference/meeting, and it meets all
of FAA's needs, the FAA should utilize it. In many cases, however,
adequate Government space is not available so commercial space must be
obtained. Before short-term rental or lease of conference or meeting
space, FAA personnel must coordinate with appropriate real estate
personnel . In Washington Headquarters, use of commercial meeting space,
or meeting space controlled by GSA, must first be coordinated with the
Headquarters Facilities Management Branch (ASU-400). Personnel in the
Regions and Centers should consult with their cognizant Real Estate
branch. After the request for conference or meeting space has been
coordinated through the appropriate Real Estate branch, the requiring
office may discuss the requirement with the vendor or hotel to ensure
the appropriate accommodations are available. The space should not be
utilized until the transaction has been approved and an agreement signed
by a person with the appropriate procurement authority. See FAA's Real
Property Guidance in FAST, Procurement Toolbox for additional guidance
on obtaining short-term conference and meeting space.

e\. *Food and Beverage*. Generally, the FAA may not purchase food and
beverage for conference or meeting participants. Only under narrowly
defined circumstances (see 5 U.S.C. 4101-4119 and 4501-4507) may food
and beverage be purchased. Prior to contracting for the conference or
meeting, the IPT lead, office head, or service director must prepare a
written justification explaining why food and beverage will be
necessary. The responsibility for this justification is nondelegable and
the justification must be approved by the cognizant legal counsel.

**15. Use of Appropriated Funds to Purchase Business Cards**
~(Revised\ 08/2000)~

a.  Appropriated funds may be used to purchase business cards for
    individuals.

    Associate/Assistant Administrator and Regional Administrators/Center
    Directors will determine who in their organizations need business
    cards to conduct their government business. This authority may be
    delegated to a lower level. Cards purchased with agency funds are
    government property hence employees should exercise good judgment
    and caution when utilizing their cards in situations not directly
    related to fulfilling agency business.

b.  Cards should include the ONEDOT and FAA logos.

c.  Acquisition Management System (AMS) T3.8.4.B requires contracting
    officers to

recognize mandatory sources first, provided those sources can satisfy
their requirements.

**16. AMS/Acquire Terminology Cross Walk.**

The index below is a cross-walk which correlates terminology used in the
AMS policy/toolbox with specific corresponding terms found in the
acquire system.

[AMS/ACQUIRE TERMINOLOGY CROSS-WALK]{.underline}

+-------------------------------------+--------------------------------+
| ######### Policy/toolbox            | Acquire                        |
+-------------------------------------+--------------------------------+
| (1) Create purchase order from      | Auto Create purchase order     |
|     purchase request                |                                |
+-------------------------------------+--------------------------------+
|                                     |                                |
+-------------------------------------+--------------------------------+
| (2) Catalog only, pre-paid BPA      | Blanket purchase agreement     |
|     (using item Master)             | (BPA) - a long-term agreement  |
|                                     | allowing for stable pricing    |
|                                     | over the life of the contract  |
|                                     | while also allowing flexible   |
|                                     | delivery schedules and order   |
|                                     | quantity commitments. BPA      |
|                                     | includes items and associated  |
|                                     | price breaks. No requisition   |
|                                     | is required.                   |
+-------------------------------------+--------------------------------+
|                                     |                                |
+-------------------------------------+--------------------------------+
| (3) Contracting officer             | Buyers                         |
|     (CO)/logistics management       |                                |
|     specialist (LMS)                |                                |
+-------------------------------------+--------------------------------+
|                                     |                                |
+-------------------------------------+--------------------------------+
| (4)                                 | Category                       |
|  Services/supplies/R&D/construction |                                |
+-------------------------------------+--------------------------------+
|                                     |                                |
+-------------------------------------+--------------------------------+
| (5) Appropriation code              | Charge account                 |
+-------------------------------------+--------------------------------+
|                                     |                                |
+-------------------------------------+--------------------------------+
| (6) Accounting and appropriation    | Chart of accounts/set of books |
+-------------------------------------+--------------------------------+
|                                     |                                |
+-------------------------------------+--------------------------------+
| (7) Contract/BPA                    | Contract purchase agreement -  |
|                                     | a master terms and conditions  |
|                                     | document for a single          |
|                                     | supplier. Associated contracts |
|                                     | with standard purchase order   |
|                                     | lines.                         |
+-------------------------------------+--------------------------------+
|                                     |                                |
+-------------------------------------+--------------------------------+
| (8) Consignee/mark for              | Deliver to                     |
+-------------------------------------+--------------------------------+
|                                     |                                |
+-------------------------------------+--------------------------------+
| (9) Add elements to database        | Descriptive flex field -       |
|                                     | allows system administrator to |
|                                     | add elements onto a screen     |
|                                     | without changing the software  |
+-------------------------------------+--------------------------------+
|                                     |                                |
+-------------------------------------+--------------------------------+
| (10) Accounting and ship to         | Distribution                   |
+-------------------------------------+--------------------------------+
|                                     |                                |
+-------------------------------------+--------------------------------+
| (11) Procurement request            | Encumbrance                    |
|      commitment, procurement        |                                |
|      request commitment reversal,   |                                |
|      obligate/de-obligate           |                                |
+-------------------------------------+--------------------------------+
| (12) De-obligate                    | Funds adjustment               |
+-------------------------------------+--------------------------------+

+-----------------------------------+----------------------------------+
| \(13\) Catalog for system         | Item master                      |
| acquisition management (SAM),     |                                  |
| item master for procurement       |                                  |
| acquisition system (PAS)          |                                  |
+-----------------------------------+----------------------------------+
|                                   |                                  |
+-----------------------------------+----------------------------------+
| \(14\) Location                   | Location                         |
+-----------------------------------+----------------------------------+
|                                   |                                  |
+-----------------------------------+----------------------------------+
| (15) Close procurement request,   | N/A - individual procurement     |
|      close award                  | request line items are           |
|                                   | automatically closed and         |
|                                   | encumbrance occurs when purchase |
|                                   | order (po) is approved           |
+-----------------------------------+----------------------------------+
|                                   |                                  |
+-----------------------------------+----------------------------------+
| (16) Catalog only, indefinite     | Planned purchase order -         |
|      delivery indefinite          | long-term agreement committing   |
|                                   | to buy items or services from a  |
| quantity (IDIQ) supply contract   | single supplier. Planned         |
| (IDIQ) supply contract (using     | purchase order includes          |
| item master)                      | tentative delivery schedules and |
|                                   | accounting distribution. Create  |
|                                   | scheduled release against        |
|                                   | planned purchase order.          |
+-----------------------------------+----------------------------------+
|                                   |                                  |
+-----------------------------------+----------------------------------+
| (17) Qualified vendor list (QVL)  | Preferred vendor list            |
+-----------------------------------+----------------------------------+
|                                   |                                  |
+-----------------------------------+----------------------------------+
| (18) Supplier                     | Preferred supplier\'s list       |
+-----------------------------------+----------------------------------+
|                                   |                                  |
+-----------------------------------+----------------------------------+
| \(19\) Requester                  | Preparer                         |
+-----------------------------------+----------------------------------+
|                                   |                                  |
+-----------------------------------+----------------------------------+
| \(20\) Acquisition personnel with | Purchase order manager           |
| authority to assign               |                                  |
|                                   |                                  |
| workload (team lead)              |                                  |
+-----------------------------------+----------------------------------+
|                                   |                                  |
+-----------------------------------+----------------------------------+
| \(21\) Obligation                 | Purchase reserve and approve     |
+-----------------------------------+----------------------------------+
|                                   |                                  |
+-----------------------------------+----------------------------------+
| \(22\) Comparison of offers       | Quote analysis                   |
| received                          |                                  |
+-----------------------------------+----------------------------------+
|                                   |                                  |
+-----------------------------------+----------------------------------+
| \(23\) Response to a screening    | Quotation/offer                  |
| information request(SIR) or       |                                  |
| request for offer (RFO)           |                                  |
+-----------------------------------+----------------------------------+
|                                   |                                  |
+-----------------------------------+----------------------------------+
| (24) Delivery order/task order    | Release                          |
+-----------------------------------+----------------------------------+
|                                   |                                  |
+-----------------------------------+----------------------------------+
| (25) Requester                    | Requester                        |
+-----------------------------------+----------------------------------+
|                                   |                                  |
+-----------------------------------+----------------------------------+
| (26) Screening information        | Request for quotation            |
|      request (SIR), request       |                                  |
|                                   |                                  |
| for offer (RFO)                   |                                  |
+-----------------------------------+----------------------------------+
|                                   |                                  |
+-----------------------------------+----------------------------------+
| (27) Procurement Request (PR)     | Requisition                      |
+-----------------------------------+----------------------------------+

+-----------------------------------+----------------------------------+
| \(28\) Requisition point of       | Requisitioner                    |
| contact (POC)                     |                                  |
+-----------------------------------+----------------------------------+
|                                   |                                  |
+-----------------------------------+----------------------------------+
| \(29\) Commitment                 | Requisition reserve and approve  |
+-----------------------------------+----------------------------------+
|                                   |                                  |
+-----------------------------------+----------------------------------+
| \(30\) Modification               | Revision - change to standard    |
|                                   | purchase order (SPO) or contract |
|                                   | purchase agreement (CPA)         |
+-----------------------------------+----------------------------------+
|                                   |                                  |
+-----------------------------------+----------------------------------+
| \(31\) Modification               | Revision (purchase order)        |
+-----------------------------------+----------------------------------+
|                                   |                                  |
+-----------------------------------+----------------------------------+
| (32) Amendment to procurement     | Revision (requisition)           |
|      request (PR)                 |                                  |
+-----------------------------------+----------------------------------+
|                                   |                                  |
+-----------------------------------+----------------------------------+
| (33) Consignee                    | Ship to                          |
+-----------------------------------+----------------------------------+
|                                   |                                  |
+-----------------------------------+----------------------------------+
| (34) Non-catalog/catalog, firm    | Standard purchase order - one    |
|      fixed price (FFP) purchase   | time commitment to purchase      |
|      order/delivery order; firm   | item(s) or service from a single |
|      fixed price contracts;       | buyer                            |
|      Federal Supply Schedule      |                                  |
|      delivery order, credit card  |                                  |
|      purchases; real property     |                                  |
|      leases, real property        |                                  |
|      purchases, utilities, most   |                                  |
|      real estate agreements       |                                  |
+-----------------------------------+----------------------------------+
|                                   |                                  |
+-----------------------------------+----------------------------------+
| (35) Special instructions         | Standard notes                   |
+-----------------------------------+----------------------------------+
|                                   |                                  |
+-----------------------------------+----------------------------------+
| (36) Purchase/Delivery order      | Standard purchase order          |
+-----------------------------------+----------------------------------+
|                                   |                                  |
+-----------------------------------+----------------------------------+
| (37) Alternate vendor             | Supplier site                    |
+-----------------------------------+----------------------------------+
|                                   |                                  |
+-----------------------------------+----------------------------------+
| (38) Vendor                       | Supplier/vendor                  |
+-----------------------------------+----------------------------------+
|                                   |                                  |
+-----------------------------------+----------------------------------+
| (39) Unit of Issue (UOI)          | Unit of measure (UOM)            |
+-----------------------------------+----------------------------------+

**17. Reserved (See T3.14.1)** ~(Revised\ 01/2003)~

**18. Contractor Attendance at FAA Sponsored Training**
~(Revised\ 01/2003)~

a*.* General.

Prior to attending any FAA Sponsored training all support contractors
are required to submit the "Support Contractor Authorization-FAA
Sponsored Training" form to the appropriate Contracting Officer.
Contracting Officers may authorize support contractors to participate in
the FAA-sponsored training, if

training is authorized in the support contract and the training hours
may be billed as direct hours to the contract. When training is NOT
specifically authorized in the provisions of the contract the FAA will
NOT pay direct hourly charges associated with the number of hours spent
in training. The following conditions apply when training is not
specifically authorized in the provisions of the FAA contract.

\(1\) *Unique Content.* Support contractors may be allowed to attend FAA
sponsored training in a unique area (such as the AMS), on a
space-available basis. However, FAA will not pay direct hourly charges
associated with the number of hours spent in training.

\(2\) *Non-unique Content.* In principle, when training is NOT covered
under the support contract

######## there is a presumption that the contractor is obligated to provide contractor personnel with the {#there-is-a-presumption-that-the-contractor-is-obligated-to-provide-contractor-personnel-with-the .unnumbered}

requisite expertise and training. Therefore, if the FAA provides
training in an area that is not unique,

the contract price should be reduced accordingly.

\(3\) *Unauthorized Actions.* If training is authorized by anyone other
than the Contracting Officer, and the contract provisions do not provide
for the training, the action is unauthorized and must be ratified. (See
T3.1.4 Contracting Authority.)

*b. Responsibilities.*

(1) *Contracting Officer.* The Contracting Officer may include language
    in support contracts

regarding the inclusion of support contractors in FAA training and makes
the final determination whether or not a course is unique. The
Contracting Officer is the only person with authority to approve FAA
training for a contractor, since it involves the expenditure of
government funds. The Contracting Officer should provide a copy of the
signed authorization to the Course Manager and retain the original in
the contract file.

(2) *Support Contractor.* Prior to attending FAA sponsored training, a
    support contractor must

submit a *"Support Contractor Authorization-FAA sponsored Training"*
form to the appropriate Contracting Officer. See the Procurement
Toolbox, "Procurement Form Templates." The form should be

approved by both the requestor's manager and the Contracting Officer and
provided to the Course Manager on or before the first day of class.

\(3\) *Course Instructor.* The Course Instructor is not authorized to
admit support contractor employees to a course without the Contracting
Officer's authorization on the approval form. Any issues regarding
attendance of support contractors are to be referred to the Course
Manager.

\(4\) *FAA Course Manager.* The Course Manager should provide guidance
to support contractors

regarding the requirement for Support Contractor Authorization-FAA
Sponsored Training form and manage any issues referred by the Course
Instructor pertaining to the support contractor's authorization to
attend the training. Additionally, the Course Manager should retain
copies of signed forms with the training roster and ensure that a signed
authorization is on file for all support contractors attending FAA
sponsored training. The class roster should indicate the support
contractor's company name and include the following legend: *"Failure to
correctly indicate that you are an employee of a support contractor will
be a material misrepresentation under the terms of the contract."*

####### B. CLAUSES

See FAST Procurement Toolbox for applicable clauses.

**C. FORMS**

See FAST Procurement Toolbox for applicable forms.

**D.** **APPENDIX**

Sample 1 -- Annual Procurement Forecast

Sample 2 - Major Procurement Program Goals (MPPG) Projection

Sample 3 - Pre-AMS MPPG (Actuals) Report

Sample 4 - Post AMS MPPG (Actuals) Report

# APPENDIX 

# SAMPLE 1 

# ANNUAL PROCUREMENT FORECAST FORMAT

**IPT/Program Office & Description of Procurement Planning Incumbent
Contractor &**

**Point of Contact Procurement Information Current Contract Number**

**(if available)**

(Include Office Title, (Include Brief Description, SIC Code (Include
Estimated SIR Release

Routing Symbol, Estimated Value, Performance Location Date, Estimated
Award Date, Method

Telephone Number indicating City & State)\* of Procurement, indicate
whether

with Area Code) Set-Aside or not)

\* Do Not Include Modifications to

Existing Procurements

Method of Procurement: (i.e., set-aside, single

Source unrestricted)

**APPENDIX**

# SAMPLE 2 

# DEPARTMENT OF TRANSPORTATION

**FEDERAL AVIATION ADMINISTRATION**

**MAJOR PROCUREMENT PRORAM GOALS (PROJECTION)**

**FISCAL YEAR**

(DOLLARS IN MILLIONS)

REPORTING OFFICE: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

###  Fiscal Year % of No. of 

[\$ Goal]{.underline} [Goal]{.underline} [Actions]{.underline}

\(1\) Total Procurements................................... \_\_\_\_\_
[N/A]{.underline} \_\_\_\_\_

\(2\) Awards to Small Businesses........................ \_\_\_\_\_
\_\_\_\_\_% (% of 1) \_\_\_\_\_

\(3\) Awards to SEDB (8(a)).............................. \_\_\_\_\_
\_\_\_\_\_% (% of 1) \_\_\_\_\_

\(4\) Awards to Small Disadvantaged Businesses.... .. \_\_\_\_\_
\_\_\_\_\_ % (% of 1) \_\_\_\_\_

(5) Awards to Small Businesses Owned and

> Controlled by Women................................ \_\_\_\_\_
> \_\_\_\_\_ % (% of 1) \_\_\_\_\_

\(6\) Total Subcontracts Awarded by Prime Contractors... \_\_\_\_\_
[N/A]{.underline} \_\_\_\_\_

\(7\) Subcontracts Awarded to Small Businesses............ \_\_\_\_\_
\_\_\_\_\_ % (% of 6) \_\_\_\_\_

(8) Subcontracts Awarded to Small Businesses

    Owned and Controlled by Socially and Economically

    Disadvantaged Individuals.................................
    \_\_\_\_\_ \_\_\_\_\_% (% of 6) \_\_\_\_\_

(9) Subcontracts Awarded to Small Businesses

> Owned and Controlled by Women........................ \_\_\_\_\_
> \_\_\_\_\_% (% of 6) \_\_\_\_\_

**APPENDIX**

**SAMPLE 3**

**PRE-ACQUISITION MANAGEMENT SYSTEM (AMS)**

**MAJOR PROCUREMENT PROGRAM GOALS (ACTUALS) REPORT (MPPGR)**

**DATA ITEM DESCRIPTIONS (2/98)**

**Pre-AMS reports are to be generated containing the following data
elements:**

**Pre-AMS Procurement Obligations,** as used in the MPPGR, is the sum of
all procurement obligations that are **not** awarded pursuant to the AMS
(excludes interagency agreements).

**Total Awards (Item 1)** are all pre-AMS procurement obligations
awarded to large and small businesses excluding all interagency
agreements. Item 1 must be equal to or greater than the sum of Items 2 -
5.

**Awards to Small Business Concerns (Item 2)** are all pre-AMS
procurement obligations awarded to small business concerns (i.e. 8(a)
businesses, small business concerns owned and controlled by socially and
economically disadvantaged individuals, small businesses owned and
controlled by women and all other small businesses). Item 2 must be
equal to the sum of Items 3 - 5.

**Awards to 8(a) Concerns (Item 3)** are all pre-AMS procurement
obligations awarded to 8(a) firms via FSS, 8(a) competitive set-asides
and/or 8(a) non-competitive set-asides only. Do not count in Item 3 if
counted in Items 4 or 5.

**Awards to Small Business Concerns Owned and Controlled by Socially and
Economically Disadvantaged (SDB) Individuals (Item 4)** are all pre-AMS
procurement obligations awarded to SDBs excluding awards to 8(a) firms
via 8(a) competitive set-asides and/or 8(a) non-competitive set-asides.
Do not count these awards in Item 4 if counted in Items 3 or 5.

**Awards to Small Business Concerns Owned and Controlled by Women (WOB)
(Item 5)** are all

pre-AMS procurement obligations awarded to WOBs excluding awards to 8(a)
firms via 8(a) competitive set-asides and/or 8(a) non-competitive
set-asides. Do not count these awards in Item 5 if counted in Items 3 or
4.

**Total Subcontracts Awarded by Prime Contractors (Item 6)** are all
pre-AMS subcontract obligations awarded to large and small businesses.
Item 6 must be equal to or greater than the sum of Items 7 - 9.

**Subcontracts Awarded to Small Business Concerns (Item 7)** are all
pre-AMS subcontract obligations awarded to small businesses. Item 7 must
be equal to or greater than the sum of Items 8 and 9.

**Subcontracts Awarded to Small Business Concerns Owned and Controlled
by Socially and Economically Disadvantaged Individuals (Item 8)** are
all pre-AMS subcontract obligations awarded to SDBs. Do not count these
awards in Item 8 if counted in Item 9.

**Subcontracts Awarded to Small Business Concerns Owned and Controlled
by Women (Item 9)** are all pre-AMS subcontract obligations awarded to
WOBs. Do not count these awards in Item 9 if counted in Item 8.

**SAMPLE 3 -- (cont'd.)**

**Actual This Period** **(Column 3)** are all pre-AMS procurement
obligations awarded during the current reporting period.

**Cumulative Actual to Date (Column 4)** are all pre-AMS procurement
obligations awarded from

October 1 of the current fiscal year through end of the current
reporting period.

**Number of Actions (Column 5)** are the number of pre-AMS procurement
actions that correlate to the "Actual This Period" procurement
obligations (Column 3) or the "Cumulative Actual to Date"

(Column 4).

**SAMPLE 3 -- (cont'd.)**

##### FEDERAL AVIATION ADMINISTRATION PRE-ACQUISITION MANAGEMENT SYSTEM 

**MAJOR PROCUREMENT PROGRAM GOALS (ACTUAL) REPORT\***

REPORTING OFFICE/DATE OF REPORT \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

FISCAL YEAR \_\_\_\_\_\_\_

(Dollars in )

+------+---------------------------+-----------+-----------+---------+
| Co   | Column 2                  | Column 3  | Column 4  | Column  |
| lumn |                           |           |           | 5       |
| 1    |                           |           |           |         |
+------+---------------------------+-----------+-----------+---------+
|      |                           | ####      | **C       | #       |
|      |                           | Actual Th | umulative | ### Num |
|      |                           | is Period | Actual to | ber of  |
|      |                           |           | Date**    | Actions |
+------+---------------------------+-----------+-----------+---------+
| 1\.  | Total Awards              | \$        | \$        |         |
+------+---------------------------+-----------+-----------+---------+
| 2\.  | Awards to small Business  | \$        | \$        |         |
|      | Concerns (Include Items   |           |           |         |
|      | 3, 4, and 5 below)        |           |           |         |
+------+---------------------------+-----------+-----------+---------+
| 3\.  | Awards to 8(a) Concerns   | \$        | \$        |         |
+------+---------------------------+-----------+-----------+---------+
| 4\.  | Awards to Small Business  | \$        | \$        |         |
|      | Concerns owned and        |           |           |         |
|      | Controlled by Socially    |           |           |         |
|      | and Economically          |           |           |         |
|      | Disadvantaged Individuals |           |           |         |
|      | (Exclude Item 3)          |           |           |         |
+------+---------------------------+-----------+-----------+---------+
| 5\.  | Awards to Small business  | \$        | \$        |         |
|      | Concerns Owned and        |           |           |         |
|      | Controlled by Women       |           |           |         |
|      | (Exclude Item 3)          |           |           |         |
+------+---------------------------+-----------+-----------+---------+
| 6\.  | Total Subcontracts        | \$        | \$        |         |
|      | Awarded by Prime          |           |           |         |
|      | Contractors               |           |           |         |
+------+---------------------------+-----------+-----------+---------+
| 7\.  | Subcontracts Awarded to   | \$        | \$        |         |
|      | Small Business Concerns   |           |           |         |
+------+---------------------------+-----------+-----------+---------+
| 8\.  | Subcontracts Awarded to   | \$        | \$        |         |
|      | Small business Concerns   |           |           |         |
|      | Owned and Controlled by   |           |           |         |
|      | Socially and Economically |           |           |         |
|      | Disadvantaged Individuals |           |           |         |
+------+---------------------------+-----------+-----------+---------+
| 9\.  | Subcontracts Awarded to   | \$        | \$        |         |
|      | Small Business Concerns   |           |           |         |
|      | Owned and Controlled by   |           |           |         |
|      | Women                     |           |           |         |
+------+---------------------------+-----------+-----------+---------+

\* INCLUDE ALL PRE-AMS PROCUREMENT ACTIONS ON THIS REPORT EXCEPT
INTERAGENCY AGREEMENTS.

**APPENDIX**

**SAMPLE 4**

**POST-ACQUISITION MANAGEMENT SYSTEM (AMS)**

**MAJOR PROCUREMENT PROGRAM GOALS (ACTUALS) REPORT (MPPGR)**

**DATA ITEM DESCRIPTIONS (2/98)**

**Post-AMS reports are to be generated containing the following data
elements:**

**Post-AMS Procurement Obligations,** as used in the MPPGR, are all
procurement obligations that are awarded pursuant to the AMS only
(excludes interagency agreements).

**Total Awards (Item 1)** are all post-AMS procurement obligations
awarded to large and small businesses excluding all interagency
agreements. Item 1 must be equal to or greater than the sum of Items 2 -
5.

**Awards to Small Business Concerns (Item 2)** are all post-AMS
procurement obligations awarded to small business concerns (i.e. very
small businesses, 8(a) businesses, small business concerns owned and
controlled by socially and economically disadvantaged individuals, small
businesses owned and controlled by women and all other small
businesses). Item 2 must be equal to the sum of Items 2.1 - 5.

**Very Small Business Set-Asides** **(Item 2.1)** are all post-AMS
procurement obligations awarded to very small businesses via FSS and/or
very small business set-asides only. Do not include awards to very small
businesses if the award was not made as a result of a FSS and/or very
small business set-aside. Do not count very small business set-aside
awards in Items 3, 4, or 5. Do not count in Item 2.1 if counted in Items
3, 4, or 5.

**SEDB Set-Asides (8(a)** **(Item 3))** are all post-AMS procurement
obligations awarded to 8(a) firms via FSS and/or SEDB set-asides only.
Do not include awards to 8(a) firms if the award was not made as a
result of a FSS and/or SEDB set-aside (8(a)). Do not count in Item 3 if
counted in Items 2.1, 4, or 5.

**Awards to Small Business Concerns Owned and Controlled by Socially and
Economically Disadvantaged (SDB) Individuals (Item 4)** are all post-AMS
procurement obligations awarded to SDBs excluding awards to 8(a) firms
via SEDB 8(a) set-asides (Item 3). Do not count these awards in Item 4
if counted in Items 2.1, 3, or 5.

**Awards to Small Business Concerns Owned and Controlled by Women (WOB)
(Item 5)** are all

post-AMS procurement obligations awarded to WOBs excluding awards to
8(a) firms via SEDB 8(a)

set-asides. Do not count these awards in Item 5 if counted in Items 2.1,
3, or 4.

**Total Subcontracts Awarded by Prime Contractors (Item 6)** are all
post-AMS subcontract obligations awarded to large and small businesses.
Item 6 must be equal to or greater than the sum of Items 7 - 9.

**Subcontracts Awarded to Small Business Concerns (Item 7)** are all
post-AMS subcontract obligations awarded to small businesses. Item 7
must be equal to or greater than the sum of Items 8 and 9.

**Subcontracts Awarded to Small Business Concerns Owned and Controlled
by Socially and Economically Disadvantaged Individuals (Item 8)** are
all post-AMS subcontract obligations awarded to SDBs. Do not count these
awards in Item 8 if counted in Item 9.

**Subcontracts Awarded to Small Business Concerns Owned and Controlled
by Women (Item 9)** are all post-AMS subcontract obligations awarded to
WOBs. Do not count these awards in Item 9 if counted in Item 8.

**Fiscal Year Goal (Column 3)** are the agency-wide fiscal year goals
established for each post-AMS MPPGR category (Column 2).

**Actual This Period** **(Column 4)** are all post-AMS procurement
obligations awarded during the current reporting period.

**Cumulative Actual to Date (Column 5)** are all post-AMS procurement
obligations awarded from

October 1 of the current fiscal year through the end of the current
reporting period.

**Number of Actions (Column 6)** are the number of post-AMS procurement
actions that correlate to the "Actual This Period" procurement
obligations (Column 3) or the "Cumulative Actual to Date" (Column 4).

**SAMPLE 4 -- (cont'd.)**

##### FEDERAL AVIATION ADMINISTRATION POST-ACQUISITION MANAGEMENT SYSTEM 

**MAJOR PROCUREMENT PROGRAM GOALS (ACTUAL) REPORT\***

REPORTING OFFICE/DATE OF REPORT \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

FISCAL YEAR \_\_\_\_\_\_\_

(Dollars in )

+-----+---------------------------+--------+--------+-------+-------+
| Col | Column 2                  | Column | Column | C     | C     |
| umn |                           | 3      | 4      | olumn | olumn |
| 1   |                           |        |        | 5     | 6     |
+-----+---------------------------+--------+--------+-------+-------+
|     |                           | #### F | **     | ####  | ##    |
|     |                           | iscal  | Actual | Cumul | ## Nu |
|     |                           | Year \ | This   | ative | mber  |
|     |                           | $ Goal | Pe     |  Actu | of Ac |
|     |                           |        | riod** | al to | tions |
|     |                           |        |        |  Date |       |
+-----+---------------------------+--------+--------+-------+-------+
| 1\. | Total Awards              | \$     | \$     |       |       |
+-----+---------------------------+--------+--------+-------+-------+
| 2\. | Awards to small Business  | \$     | \$     |       |       |
|     | Concerns (Includes Items  |        |        |       |       |
|     | 2.1, 3, 4, and 5 below)   |        |        |       |       |
+-----+---------------------------+--------+--------+-------+-------+
| 2.1 | Very Small Business       |        |        |       |       |
|     | Set-Asides                |        |        |       |       |
+-----+---------------------------+--------+--------+-------+-------+
| 3\. | SEDB (8(a)) Set-Asides    | \$     | \$     |       |       |
+-----+---------------------------+--------+--------+-------+-------+
| 4\. | Awards to Small Business  | \$     | \$     |       |       |
|     | Concerns owned and        |        |        |       |       |
|     | Controlled by Socially    |        |        |       |       |
|     | and Economically          |        |        |       |       |
|     | Disadvantaged Individuals |        |        |       |       |
|     | (Exclude Item 3)          |        |        |       |       |
+-----+---------------------------+--------+--------+-------+-------+
| 5\. | Awards to Small business  | \$     | \$     |       |       |
|     | Concerns Owned and        |        |        |       |       |
|     | Controlled by Women       |        |        |       |       |
|     | (Exclude Item 3)          |        |        |       |       |
+-----+---------------------------+--------+--------+-------+-------+
| 6\. | Total Subcontracts        | \$     | \$     |       |       |
|     | Awarded by Prime          |        |        |       |       |
|     | Contractors               |        |        |       |       |
+-----+---------------------------+--------+--------+-------+-------+
| 7\. | Subcontracts Awarded to   | \$     | \$     |       |       |
|     | Small Business Concerns   |        |        |       |       |
+-----+---------------------------+--------+--------+-------+-------+
| 8\. | Subcontracts Awarded to   | \$     | \$     |       |       |
|     | Small business Concerns   |        |        |       |       |
|     | Owned and Controlled by   |        |        |       |       |
|     | Socially and Economically |        |        |       |       |
|     | Disadvantaged Individuals |        |        |       |       |
+-----+---------------------------+--------+--------+-------+-------+
| 9\. | Subcontracts Awarded to   | \$     | \$     |       |       |
|     | Small Business Concerns   |        |        |       |       |
|     | Owned and Controlled by   |        |        |       |       |
|     | Women                     |        |        |       |       |
+-----+---------------------------+--------+--------+-------+-------+

\*EXCLUDE INTERAGENCY AGREEMENTS AND AWARDS [NOT]{.underline} MADE UNDER
THE ACQUISITION MANAGEMENT SYSTEM ONLY.

[(NOTE:]{.underline} PROVIDE THE DETAIL FOR ITEMS 2, 3, 4, AND 5 ON A
SEPARATE SHEET. DETAIL THE INDIVIDUAL AWARDS (EXCEPT FOR SIMPLIFIED
PURCHASES) THAT EQUATE TO THE TOTAL "ACTUAL THIS PERIOD" REPORTED.
INCLUDE NAME OF CONTRACTOR, AWARD AMOUNT, APPLICABLE STANDARD INDUSTRIAL
CLASSIFICATION AND ETHNIC GROUP.)