Passenger Facility Charge Closeout Directions

A public agency will submit a Passenger Facility Charge Closeout
Certification for each final agency decision (FAD)/letter of
authorization (LOA) when all of the projects within that FAD/LOA are
both physically and financial completed. Applications do not have to be
closed in order of approval. The original Certification will be sent to
the appropriate Airport District Office and one copy to the Federal
Aviation Administration Eastern Region Office, Planning and Programming
Branch, AEA-610, 1 Aviation Plaza, Jamaica, New York 11430. The Public
Agency, after completing the form, can expect to receive a letter
confirming the closeout. Provided below are the conditions required
before closing out projects.

**JOINT PFC/AIP FUNDED PROJECTS.** The physical completion of a project
funded with a combination of PFC revenues and Airport Improvement
Program funding must incorporate the grant closeout procedures
identified within the latest version of FAA Order 5100.38. The AIP
closeout shall be completed before closing out the PFC portion of the
project.

**Physical Completeness:**

The conditions for determining physical completeness are listed below
according to project type. If any disputes are identified between a
contractor and the public agency, the project should not be considered
complete until the dispute has been resolved. The requirements to
establish physical completion are as follows:

**Planning.** A planning project is physically completed when, a final
report/planning document is accepted by the local governing body. A copy
of the report/planning document should be sent to the FAA Airports
office to update their planning records.

**Land acquisition.** A land acquisition project is completed when the
FAA Airports office receives the public agency\'s notification that
satisfactory property interest in the designated parcels has been
acquired or upon receipt of an airport property map which reflects
project completion.

**Equipment acquisition or rehabilitation.** An equipment acquisition or
rehabilitation project is complete when the FAA Airports office receives
the public agency\'s notification that the equipment has been delivered
and accepted. The notification must indicate the acceptance was in
accordance with any applicable specification requirements.

**Construction.** A construction project is complete when the FAA
Airports office receives the public agency\'s notification of completion
in accordance with the plans, specifications, and application
assurances.

**Environmental mitigation.** The public agency should certify that
environmental mitigation measures have been completed in accordance with
any applicable environmental approvals.

**Financial Completeness:**

The conditions for determining financial project completeness are listed
below according to the type of project financing.

**Pay-as-you-go projects.** A pay-as-you-go project is financially
complete when the public agency has notified the FAA in writing that it
has collected and expended PFC revenue for the allowable cost of the
approved project.

**Debt financed projects.** The debt-financed project may not be
considered complete until the authorized funds have been collected and
expended, and the PFC portion of the debt obligation is paid in full.
Typically, the PFC portion of the debt obligation will not be paid in
full until the debt instrument is paid off. The project may not be
considered complete until the debt is paid, which may occur many years
after the physical completion of the project.

**The decision will be closed out when all of the PFC revenue has been
collected, expended, and the expiration date of the application has
passed. All of the impose only projects within the decision, which the
Public Agency is seeking to close has received "use" authority.**