UNITED STATES DEPARTMENT OF COMMERCE

> **National Oceanic and Atmospheric Administration**
>
> NATIONAL MARINE FISHERIES SERVICE
>
> 1315 East‑West Highway
>
> Silver Spring, MD 20910
>
> **THE DIRECTOR**
>
> DEC 23 1998

MEMORANDUM FOR: Alfred A. Corea

Director, office of Civil Rights

FROM: Rolland A. Schmitten

SUBJECT: FY 1998 Affirmative Action Accomplishment

Report and FY 1998 Plan Update for People

with Disabilities

Attached is the FY 1998 Accomplishment Report and FY 1998 Plan

Update for People with Disabilities within the National Marine

Fisheries Service. This report includes input from all

components of Fisheries.

If you have any questions, please contact Carolyn Stiles at

301‑713‑1456.

Attachment

> ![](media/image1.png){width="0.9375in" height="0.7777777777777778in"}

Attachment 2

> REPORT OF ACCOMPLISHMENTS
>
> OCTOBER 1, 1997 THROUGH SEPTEMBER 30, 1998
>
> AFFIRMATIVE ACTION PROGRAM FOR PEOPLE WITH DISABILITIES
>
> STAFFING COMMITMENTS

Please provide data indicating staffing commitments as of September

30, 1998. Include selective placement coordinators, disability program
managers and other key staff assigned to the affirmative action program
for individuals with disabilities. Do not include equal employment
opportunity counselors and other personnel who process complaints of
discrimination on the basis of physical or mental disabilities.

A. HEADQUARTERS PERSONNEL WITH NATIONWIDE RESPONSIBILITY:

> 1\. AGENCY WIDE RESPONSIBILITY (DEPARTMENT WIDE, IF APPLI­-
>
> CABLE) NUMBER OF PERSONS [1]{.underline}
>
> TOTAL STAFF YEARS (FULL‑TIME EQUIVALENTS ALLOCATED TO
>
> THE PROGRAM) [N/A]{.underline}
>
> 2\. RESPONSIBILITY FOR MAJOR OPERATING COMPONENTS (IF NONE,
>
> INDICATE NOT APPLICABLE) [N/A]{.underline}
>
> NUMBER OF PERSONS [N/A]{.underline}
>
> TOTAL STAFF YEARS (FULL‑TIME EQUIVALENTS ALLOCATED TO
>
> THE PROGRAM) [N/A]{.underline}

B. ALL OTHER PERSONNEL (NOT ACCOUNTED FOR ABOVE) AT HEAD‑

> QUARTERS, IN COMPONENT AGENCIES OR IN FIELD INSTALLATIONS
>
> RESPONSIBLE FOR MANAGEMENT AND COORDINATION OF THE PROGRAM:
>
> PERCENTAGE OF TIME INDICATE NUMBER
>
> ALLOCATED TO THE PROGRAM IN EACH GROUP

  --------------------------------- -------------------------------------
  1 - 5 %                           5

  6 - 10 %                          1

  11 -- 25 %                        

  26 - 75 %                         

  76 -- 100 %                       

  TOTAL                             6
  --------------------------------- -------------------------------------

C. NUMBER OF PERSONNEL OFFICES WITH APPOINTING AUTHORITY [4]{.underline}

EEOC FORM 440

Attachment 3

> **REPORT ON FACILITY ACCESSIBILITY**

DESCRIBE YOUR AGENCY\'S BARRIER REMOVAL ACTIVITY DURING THE REPORTING
YEAR.

A.  SUMMARIZE YOUR AGENCY\'S BARRIER REMOVAL ACTIVITY.

> The Northeast Fisheries Science Center upgraded restrooms with a
> disability
>
> access ramp. In addition, elevators were upgraded at the La Jolla,
> California lab.
>
> An automatic door entry system (push‑button device) was installed at
> the Northwest
>
> Fisheries Science Center, east building, southwest door.

B. IS GSA PROVIDING ASSISTANCE WITH BARRIER REMOVAL?

> \[ \] NOT APPLICABLE \[ \] YES \[x\] NO; DESCRIBE

C. DESCRIBE ANY DIFFICULTIES THAT HAVE BEEN ENCOUNTERED IN

ATTEMPTING TO REMOVE BARRIERS THAT REMAIN IN AGENCY

FACILITIES.

> Funding continues to be a barrier when trying to address
>
> the removal of barriers at our older facilities.

D. DESCRIBE ACTIONS TAKEN TO OVERCOME DIFFICULTIES DESCRIBED IN

ITEM \"C\" ABOVE.

> On many occasions, management will utilize program funds to
>
> take care of repairs.

EEOC FORM 440

> ALTERNATIVES TO PERSONNEL OR MANAGEMENT POLICIES PRACTICES, OR
> PROCEDURES WHICH RESTRICT HIRING, PLACEMENT, AND ADVANCEMENT OF
> INDIVIDUALS WITH DISABILITIES
>
> List barriers which were identified in previous years for which
> actions were taken during the reporting year.

+-----------------+-----------------+-----------------+-----------------+
| > BARRIER       | > ALTERNATIVE   | > ACTIONS TAKEN | > COMPLETION    |
|                 |                 |                 | > DATE          |
+-----------------+-----------------+-----------------+-----------------+

> N/A
>
> Attachment 6
>
> **AFFIRMATIVE ACTION PROGRAM PLAN UPDATE AND REPORT OF**
>
> **ACCOMPLISHMENTS FOR AGENCY WITH 1,001 OR MORE EMPLOYEES**

**AFFIRMATIVE ACTION PROGRAM FOR**

**PEOPLE WITH DISABILITIES**

> Plan update for the period October 1, 1998 through September 30, 1999
> and accomplishment report for the period October 1, 1997 through
> September 30, 1998.

[National Marine Fisheries Service]{.underline}

AGENCY

[1315 East‑West Highway, Silver Spring, MD 20910]{.underline}

AGENCY ADDRESS

NUMBER OF EMPLOYEES COVERED BY THIS PLAN [2,401]{.underline}

[Natalie Huff]{.underline} [301‑713‑2252]{.underline}

NAME OF PERSON PREPARING THIS FORM TELEPHONE NUMBER

SIGNATURE OF RESPONSIBLE OFFICIAL DATE

[Andrew A. Rosenberg, Ph.D., Deputy Assistant Administrator\
]{.underline}NAME AND TITLE OF RESPONSIBLE OFFICIAL

SIGNATURE of AGENCY HEAD DATE

[Rolland A. Schmitten, Assistant Administrator for
Fisheries]{.underline}

NAME AND TITLE OF AGENCY HEAD (CERTIFIES THAT THIS REPORT IS IN

COMPLIANCE WITH EEO‑MD‑7131 \"AFFIRMATIVE ACTION FOR HIRING,

PLACEMENT, AND ADVANCEMENT OF INDIVIDUALS WITH DISABILITIES\")

EEOC FORM 440

> Attachment 5
>
> **AGENCY INITIATIVES AND NOTEWORTHY ACCOMPLISHMENTS**
>
> In the space below you are invited to describe unique, creative
>
> Initiatives which your agency undertook last fiscal year which
>
> have proven to be successful in improving employment opportunities
>
> for individuals with disabilities. If more space is necessary,
>
> additional pages may be appended.
>
> Selections from these initiatives will be included in the Equal
>
> Employment opportunity Commission\'s annual report to Congress and
>
> replicated by other Federal agencies.
>
> **[RECRUITMENT AND OUTREACH ACTIVITIES]{.underline}**
>
> NMFS, working with the United Cerebral Palsy Organization, was able
>
> to provide meaningful internships to **ten high school students with**
>
> disabilities in the Silver Spring Complex. These students are a
>
> part of the High School/High Tech program. Internships lasted
>
> approximately 6‑weeks. were located in the Silver Spring Complex.
>
> The Northwest Regional Office and the Science Center Sponsored a
>
> diversity workshop entitled, \"\'Working Together ‑ Deaf and Hearing
>
> People\" during FY 1998. The topics were: Making your workplace \"deaf
>
> friendly,\" Hands ‑on‑ sensitivity Training Exercises for Both Deaf
>
> and Hearing People, Introduction to the Sign Language Alphabet,
>
> Communications, Orienting New Employees, TTYs‑Relay Services, Sign
>
> Language Interpreters, and Problem Solving Discussions.
>
> Provided both Diversity and EEO training to employees in both the
>
> headquarters and field offices. Training included a segment on
>
> disability awareness and reasonable accommodations.
>
> **[REASONABLE ACCOMMODATIONS]{.underline}**
>
> On a continual basis, the Center reviews the Laboratory buildings for
>
> ways to improve accessibility and to better accommodate those who are
>
> disabled. The La Jolla Laboratory elevator was upgraded to lower the
>
> control panel and call buttons so that they are within easy reach of
>
> wheelchair bound persons. An office in the La Jolla Lab, Illustrative
>
> Services Group was remodeled to provide private office space with a
>
> special work station and equipment to accommodate a wheelchair bound
>
> employee.

‑2­

> One employee was accommodated under the provisions of the ADA due to
>
> her disabling condition to work at home 2‑days a week for a period of
>
> up to one year with a review for possible extension at the end of the
>
> year.
>
> EEOC FORM 440

Attachment 7

**PART 1: PROGRAM PLAN UPDATE**

> **FOR THE PERIOD OCTOBER 1, 1996 THROUGH SEPTEMBER 30, 1997
> NUMERICAL**
>
> **OBJECTIVES (GOALS) FOR EMPLOYMENT OF PEOPLE WITH TARGETED**
>
> **DISABILITIES (TD)**
>
> Agencies are to use this format to establish numerical objectives for
> the period October 1 through September 30.
>
> Anticipated changes in the work force are taken into account, as
>
> objectives are calculated on the basis of losses from the work
>
> force as well as accessions. The planned rate of accessions (if any
>
> are anticipated) must be adequate to achieve the desired work force
>
> profile as of September 30.

+-------------------------+--------------------------------------------+
|                         | ANTICIPATED CHANGES IN WORK FORCE          |
|                         |                                            |
|                         | [FROM OCT 1, 1998 TO SEPT 30,              |
|                         | 1999]{.underline}                          |
|                         |                                            |
|                         | NUMBER + OR - Percent change +/-           |
+-------------------------+--------------------------------------------+

+-------------------------+-------------------------+------------------+
| LOSSES                  | -5                      | -1.2             |
|                         |                         |                  |
| TOTAL WORK FORCE        |                         |                  |
+-------------------------+-------------------------+------------------+
| LOSSES WITH             | -1                      | -0.9             |
| DISABILITIES REPORTES   |                         |                  |
+-------------------------+-------------------------+------------------+
| LOSSES TARGETED         | -1                      | -0.9             |
| DISABILITIES            |                         |                  |
+-------------------------+-------------------------+------------------+
| ACCESSIONS              | +10                     | +0.4             |
|                         |                         |                  |
| TOTAL WORK FORCE        |                         |                  |
+-------------------------+-------------------------+------------------+
| ACCESSIONS WITH         | +2                      | +1.9             |
| DISABILITY REPORTED     |                         |                  |
+-------------------------+-------------------------+------------------+
| ACCESSIONS              | +2                      | +1.9             |
|                         |                         |                  |
| TARGETED DISABILITIES   |                         |                  |
+-------------------------+-------------------------+------------------+

+---------------------+------------+-------------------+-------------+
|                     | WORK FORCE | ANTICIPATED       | ANTICIPATED |
|                     |            |                   | DATA        |
|                     | ACTUAL     | CHANGES IN        |             |
|                     |            |                   | AS OF       |
|                     | DATA AS OF | WORK FORCE FROM   |             |
|                     |            |                   | 9/30/99     |
|                     | 9/30/98    | 10/1/98 TO        |             |
|                     |            | 9/30/99           |             |
+---------------------+------------+-------------------+-------------+
| TOTAL WORK FORCE    | NUMBER %   | NUMBER % CHANGE   | NUMBER %    |
|                     |            |                   |             |
|                     | 2401 100   | \+ OR - + OR --   | 2431 100    |
|                     |            |                   |             |
|                     |            | +30 +1.2          |             |
+---------------------+------------+-------------------+-------------+
| DISABILITIES        | 107 4.7    | +5 +4.6           | 112 4.6     |
| REPORTED            |            |                   |             |
+---------------------+------------+-------------------+-------------+
| TARGET DISABILITIES | 18 .8      | +1 +5.5           | +19 .8      |
+---------------------+------------+-------------------+-------------+

+----------------------------------------------------------------+-----+
| # NUMERICAL OBJECTIVES FOR THE PERIOD 10/1/98 TO 9/30/99       | #   |
|                                                                |     |
| A.  TOTAL NUMBER OF ACCESSIONS OF PERSONS WITH TD              | 1   |
|                                                                |     |
| B.  PERCENT OF ACCESSIONS OF PERSONS WITH TD                   |     |
|                                                                |     |
| C.  TOTAL NUMBER OF PERSONS WITH TD ON BOARD AS OF 9/30/98     |     |
|                                                                |     |
| D.  PERCENT OF WORK FORCE WITH TD AS OF 9/30/99                |     |
+----------------------------------------------------------------+-----+
|                                                                | #   |
|                                                                | 5.1 |
+----------------------------------------------------------------+-----+
|                                                                | #   |
|                                                                |  19 |
+----------------------------------------------------------------+-----+
|                                                                | #   |
|                                                                |  .8 |
+----------------------------------------------------------------+-----+

> Attachment 8

PLAN FOR SPECIAL RECRUITMENT PROGRAM

Agencies are to establish and maintain special recruitment programs for

individuals with specific severe disabilities. The purpose is to obtain

applications from qualified individuals with disabilities.

List recruiting strategies that will be instituted so that the agency
can

meet its current employment objectives.

  -----------------------------------------------------------------------
  RECRUITING STRATEGY TARGET DATE

  -----------------------------------------------------------------------

As with all agencies, our plans for recruiting are limited based on

budget constraints.

1\. Distribute vacancy announcements to Quarterly

organizations and groups that serve people

with disabilities.

2\. Maintain relationships with colleges and Quarterly

universities that have a large enrollment of

students with disabilities.

3\. Continue work with the United Cerebral 6/99

Palsy Organization ‑ increase number of interns.

4\. Participate, as appropriate, in conferences TBA

that will increase our outreach capability.

5\. Work with the President\'s Committee 7/99

to develop effective training for managers and

**supervisors.**

EEOC FORM 440

> ATTACHMENT 9

## FACILITY ACCESSIBILITY

A.  LIST ANY UNMET OBJECTIVES FOR BARRIER REMOVAL THAT WERE ESTABLISHED
    IN PREVIOUS SUBMISSIONS BUT HAVE NOT BEEN ACCOMPLISHED. REMOVAL
    STRATEGIES ARE TO BE REVISED SO THAT THESE OBJECTIVES CAN BE
    ACCOMPLISHED PRIOR TO THE END OF THE FISCAL YEAR COVERED BY THIS
    PLAN.

+-----------------+------------+-----------+-------------------------+
| OBJECTIVE       | ORIGINAL   | REVISED   | REVISED                 |
|                 |            |           |                         |
|                 | TARGET     | TARGET    | STRATEGY                |
|                 | DATE       | DATE      |                         |
+-----------------+------------+-----------+-------------------------+
| N/A             |            |           |                         |
+-----------------+------------+-----------+-------------------------+

B.  LIST ADDITIONAL OBJECTIVES FOR BARRIER REMOVAL DURING THE PERIOD
    COVERED BY THIS PLAN.

  -------------------------------------------------------- --------------
  OBJECTIVE                                                TARGET DATE

  N/A                                                      
  -------------------------------------------------------- --------------

EEOC FORM 440

> ATTACHMENT 10

**ALTERNATIVES TO PERSONNEL OR MANAGEMENT POLICIES, PRACTICES, OR
PROCEDURES WHICH RESTRICT**

**HIRING, PLACEMENT, AND ADVANCEMENT OR INDIVIDUALS WITH DISABILITES**

A.  LIST BARRIERS WHICH WERE IDENTIFIED IN PREVIOUS SUBMISSIONS BUT FOR
    WHICH ALTERNATIVES HAVE NOT YET BEEN INSTITUTED:

  ----------------------- --------------- ----------------- -------- ----------
  BARRIER                 ALTERNATIVE     PLANNED ACTION    TARGET   PREVIOUS
                                                            DATE     DATE

  N/A                                                                
  ----------------------- --------------- ----------------- -------- ----------

B.  LIST BARRIERS NOT PREVIOUSLY IDENTIFIED FOR WHICH ALTERNATIVES
    SHOULD BE INSTITUTED:

  ----------------------- ---------------- ------------------------- --------
  BARRIER                 ALTERNATIVE      PLANNED ACTION            TARGET
                                                                     DATE

  N/A                                                                
  ----------------------- ---------------- ------------------------- --------

EEOC FORM 440