ConfTNS-1c: Instructions for Authors of Papers Submitted for Publication
in a Conference Issue of the IEEE Transactions on Nuclear Science1

F.A. Kirsten^2^ and E.J. Barsotti^3^

^2^3261 Gloria Terrace, Lafayette, California 94549

^3^Fermilab, P.O. Box 500, Batavia, Illinois 60510

Abstract

Detailed instructions are given for preparing manuscripts in
camera-ready format for publication in a Conference Issue of the
Transactions on Nuclear Science. Papers published in Conference Issues
are reproduced directly from the manuscript prepared by the author.

These instructions are intended to insure that papers will be reproduced
clearly and in a uniform size and format. Authors are required to follow
them explicitly.

Style instructions for various word processors are available.

I. Introduction

The *IEEE Transactions on Nuclear Science* (TNS) is a publication of the
Institute of Electrical and Electronics Engineers (IEEE) that is issued
six times a year. Each issue has a thin section consisting of papers
that were submitted directly to TNS. These papers have been re-formatted
by IEEE into a very uniform, standard format. Some issues also include a
thicker section which is a Conference Issue. Conference Issues contain
only papers that originated in a specific IEEE conference or symposium.
Examples are the Nuclear Science Symposium/Medical Imaging Conference
(NSS/MIC) and the Real-Time Computer Conference (RTC).

The papers in a Conference Issue are published directly from
camera-ready manuscripts that are prepared by the authors. It is
imperative that such manuscripts be prepared in a manner that results in
a uniform appearance. This document presents detailed instructions for
the formatting of such manuscripts. This document also serves as a model
for a properly formatted manuscript.

The object of these instructions is to result in camera-ready
manuscripts that have a uniform appearance that is as close as is
practicable to that of papers in a \"thin\" issue (See, for example,
Part II of Vol. 43, No.1, February 1996).

To achieve this uniform appearance, it is [required]{.underline} that
authors follow the instructions in this document. Manuscripts that do
not conform may be rejected unless the appearance is corrected.

In this document, the words "paper" and "manuscript" are used. "Paper"
refers to the technical content of the document prepared by the author.
"Manuscript" refers to the pages that convey the technical content of
the paper.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

^1^Acknowledgements of support and other footnotes to the title appear
at the bottom of the first column and are set in 9 point type.

II. The Structure of a Paper

A. Abstract Contents

The abstract should contain from 50 to 200 words and should concisely
state what was done, how it was done, principal results and their
significance. The abstract will appear later in various abstracts
journals and should contain the most critical information of the paper.

B. Introduction Contents

The Introduction expands upon the Abstract, presenting background
information on the work, the history of the subject matter, why the work
presented in the paper was done, and why it is significant.

C. The Body of the Paper

The body of the paper presents the work in a clear and understandable
manner. The body is normally divided into sections, subsections and
sub-subsections as required to enhance the readability of the paper.

Readers of TNS are expected to be technically knowledgeable, but not
necessarily specialists in the subjects being treated. Sufficient detail
should be given that someone acquainted with the field of work (not
necessarily an expert) can understand the relevance of the work, how it
was done, and possible applications of the work. On the other hand,
papers should not be longer than necessary to carry the significant
information. For example, detailed operating instructions for an
electronic device are usually not appropriate in a TNS article. Most
papers will contain between three and eight pages. More than eight pages
is rare and strongly discouraged.

Tables and figures may be included where they aid in the presentation of
the work in a significant manner. Tables and figures should be sized
such that they contrast appropriately with the text in the paper and
thus are not excessively large or small.

D. Conclusions Contents

Authors may optionally include a Conclusions section at the end of the
body of the paper. The Conclusions section can be used to summarize the
salient points of the paper, the important results, the state of
completion of the work, and further work that needs to be done. This
section should not, however, simply repeat statements made in other
parts of the paper.

E. Acknowledgments and References Sections

The Acknowledgments and References sections are at the very end of the
paper. The Acknowledgments section can be used to recognize sponsors of
the work, or others who have contributed to the success of the work.

It is important to include a References section. It should give
references to previous works that were an important foundation to the
development of the work described in your paper. Where specific
manufactured products are mentioned in the paper, the name and address
of the manufacturer should be cited in the References. (See also Section
V in this paper.)

III\. Manuscripts

This document is an example of the required layout and format of
manuscripts submitted for publication in the Conference Issue of an
NSS/MIC or an RTC.

Manuscripts must be printed on only one side of a page. The paper size
must be U.S. Letter size paper (8.5 x 11 in) or A4 Letter paper (21.0 x
29.7 cm). They must be printed on a printer having 300 dots/inch, or
better, resolution.

A. Two-Column Format

Manuscripts must have two columns per page. Column parameters are listed
in Table 1.

Table 1

Column Parameters.

  ----------------------------------- -----------------------------------
  Column Height                       24.1 cm (9.5 in)

  Column Width                        8.9 cm (3.5 in)

  Column Spacing                      0.4 cm (0.17 in)
  ----------------------------------- -----------------------------------

The printed area of the manuscript should be centered on the page.
Appropriate margins for accomplishing this are in Table 2.

Table 2

Margin specifications for the two paper sizes

  -------------------- ------------------------- -------------------------
  Margin               US Letter paper           Type A4 paper

  Left/Right           0.67 in (1.7 cm)          1.4 cm (0.55 in)

  Top/Bottom           0.75 in (1.9 cm)          2.8 cm (1.1 in)
  -------------------- ------------------------- -------------------------

B. Fonts

A proportionally-spaced, serif font is required. The strongly preferred
font is Times, which is available in most word processors including
LATEX (in LATEX, an equivalent font is acceptable if Times is not
available). An exception to this is that lettering in figures is
typically of a sans serif typeface (e.g., Helvetica or Geneva). The main
body of the manuscript is in 10 point font. The line spacing should
result in about 6 lines per inch. Table 3 summarizes the font sizes to
use in various parts of the manuscript. A non-proportionally-spaced font
such as courier should not be used in the text, in figure or table
captions, or within a figure or table.

C. Format of Title of Paper and Authors\' Names

Center the title on the page so it runs across the upper portion of both
columns on the first page, but stays within the left and right margins.
The title should be in a 14 point font, using upper and lower case
letters (not all capitals).

The initials and last name(s) of the author(s), their organizations, and
their mailing addresses should appear on separate lines, in upper and
lower case letters. In the case of multiple authors, initials and last
names of all authors should appear together, one or more authors to a
line. Likewise, author's organizations and mailing addresses should
appear together, preferably one to a line when practical to do so. Use
12 point type for author names and 10 point for organization names and
addresses. Allow 0.4 in (1.0 cm) between the organization address(es)
and the top of the columns on page 1. See the title of this document for
an example.

D. Heading Formats

In this document you will see examples of the proper formats for section
headings and for table and figure headings. Specifications for these
headings are given in Table 3. Note that there must be a double space
between the enumeration character(s) and the text of the heading.

E. Subsection Heading Format

The above is an example of a subsection heading.

1\) Sub-subsection Heading Format

The above is an example of a sub-subsection heading.

IV\. Figures and Tables

Where possible, place figures and tables on the same page as the place
of their first mention. All figures and tables must be given sequential
numbers. Tables must have a caption at the top as shown in Table 1.
Figures must have a caption at the bottom as shown in Figure 1.

> ![](media/image1.emf){width="3.3333333333333335in"
> height="1.7465277777777777in"}

Figure 1: Example of the placement of a figure and its caption in a
single column.

Figures and tables should preferably fit within a column. However, if
necessary because of the amount of detail, they may extend across both
columns (but may not extend into the margins). Table 3 is an example of
a two-column wide table.

Table 3.

Required type sizes for the various parts of the manuscript

+---------+--------+------------+-----------+----------+------------+
|         | Font   | Style      | Just      | Enu      | Vertical   |
|         | Size   |            | ification | meration | Spacing    |
+=========+========+============+===========+==========+============+
| Title   | 14     | Upper &    | Centered  | Most all | 14 pt      |
|         | point  | lower case |           | first    | after      |
|         |        |            |           | letters  |            |
|         |        | (Times     |           | in words |            |
|         |        | font       |           | cap      |            |
|         |        | preferred) |           | italized |            |
+---------+--------+------------+-----------+----------+------------+
| Au      | 12     | (Times     | Centered  |          |            |
| thors\' | point  | font       |           |          |            |
| names   |        | preferred) |           |          |            |
+---------+--------+------------+-----------+----------+------------+
| Organ   | 10     | (Times     | Centered  |          | 14 pt      |
| ization | point  | font       |           |          | after      |
| name &  |        | preferred) |           |          | address    |
| address |        |            |           |          |            |
+---------+--------+------------+-----------+----------+------------+
| A       | 12     | *Italics*  | Centered  | None     | 4 pt after |
| bstract | point  |            |           |          |            |
| heading |        | *(Times    |           |          |            |
|         |        | font       |           |          |            |
|         |        | p          |           |          |            |
|         |        | referred)* |           |          |            |
+---------+--------+------------+-----------+----------+------------+
| Main    | 10     | (Times     | Full      |          | 4 pt extra |
| body    | point  | font       | j         |          | between    |
|         |        | preferred) | ustified; |          | paragraphs |
|         |        |            | first     |          |            |
|         |        |            | line      |          |            |
|         |        |            | indented  |          |            |
+---------+--------+------------+-----------+----------+------------+
| Main    | 12     | [Large and | Centered  | Roman    | 12 pt      |
| h       | point  | Small      |           | n        | total      |
| eadings |        | C          |           | umerals; | before;\   |
|         |        | apitals]{. |           | \[I, II, | 4 pt after |
|         |        | smallcaps} |           | III,     | if         |
|         |        | [          |           | etc.\]   | paragraph  |
|         |        | (Times)]{. |           |          |            |
|         |        | smallcaps} |           |          |            |
+---------+--------+------------+-----------+----------+------------+
| Subh    | 12     | *Italics*  | Left-     | Capital  | 8 pt total |
| eadings | point  |            | justified | l        | before;    |
|         |        | *(Times    |           | etters;\ |            |
|         |        | font       |           | \[A, B,  | 4 pt after |
|         |        | p          |           | C,       | if         |
|         |        | referred)* |           | etc.\]   | paragraph  |
+---------+--------+------------+-----------+----------+------------+
| S       | 10     | *Italics*  | Left-j    | Arabic   | 8 pt total |
| ub-subh | point  |            | ustified; | n        | before;    |
| eadings |        | *(Times    | text      | umerals: |            |
|         |        | font       | follows   | \[1),    | 4 pt after |
|         |        | p          | on same   | 2), 3),  | if         |
|         |        | referred)* | line      | etc.\]   | paragraph  |
+---------+--------+------------+-----------+----------+------------+
| Table   | 9      | (Times     | Centered; | Arabic   | 10 pt      |
| c       | point  | font       |           | n        | total      |
| aptions |        | preferred) | above     | umerals; | before;    |
|         |        |            | table     |          |            |
|         |        |            |           | \[1, 2,  | 4 pt after |
|         |        |            |           | 3,       |            |
|         |        |            |           | etc.\]   |            |
+---------+--------+------------+-----------+----------+------------+
| Tables  | Pref   | (Times     | Centered  |          | 10 pt      |
|         | erably | font       | in column |          | total      |
|         |        | preferred) | (or on    |          | after      |
|         | 9      |            | page      |          |            |
|         | point  |            |           |          |            |
|         |        |            | if 2      |          |            |
|         |        |            | column)   |          |            |
+---------+--------+------------+-----------+----------+------------+
| Figure  | 9      | (Times     | Left      | Arabic   | 10 pt      |
| c       | point  | font       | j         | n        | total      |
| aptions |        | preferred) | ustified; | umerals; | after      |
|         |        |            |           |          |            |
|         |        |            | below     | \[1, 2,  |            |
|         |        |            | figure    | 3,       |            |
|         |        |            |           | etc.\]   |            |
+---------+--------+------------+-----------+----------+------------+
| Labels  | Must   | Helvetica  |           |          |            |
| in      | be     | or Geneva  |           |          |            |
| figures |        |            |           |          |            |
|         | leg    | font       |           |          |            |
|         | ible!! |            |           |          |            |
+---------+--------+------------+-----------+----------+------------+

Lettering in figures should be large enough to reproduce clearly. Such
lettering may be in a sans serif typeface, to emulate hand drawing.

Photographs should have a glossy finish (not a half tone). Black and
white photographs are preferred, but color is acceptable if the contrast
is sufficient to reproduce well when printed in black and white.

If your figures are prepared separately from the text, they must each be
securely attached to your manuscript in the appropriate places.

V. Bibliographic References

All bibliographical references should be numbered in sequence as they
appear in the paper. They are to be listed at the end of the paper in
the References section. Examples of correct format for several types of
references are at the end of this document \[1\], \[2\], \[3\]. When
referring to a reference in the text, place the corresponding reference
number in square brackets as illustrated in the previous sentence.

VI\. Equation Numbers

Each equation must be in a separate line and must be accompanied by a
sequential equation number enclosed, in parentheses (1) which is flush
with the right-hand margin of the column. For example:

AO = (1)

VII\. Page Numbers

It is preferred that authors not number the pages of their manuscript.
If you do, number them [lightly]{.underline} in blue pencil on the
bottom or back side of each page. DO NOT print page numbers on your
manuscript!

VIII\. Additional Information

An IEEE publication that presents additional information to authors is
available \[4\]. \[Note that certain parts of that publication are not
applicable to camera-ready manuscripts (e.g., Section V.)\]

A. Symbols and Acronyms

Appendix I of the reference mentioned above \[4\] also includes lists of
preferred unit symbols (e.g., A for ampere, *etc*.) which should be used
in your paper.

Remember that many readers are not as close to the subject area as you
are; many acronyms will be meaningless to them. Therefore, acronyms
special to your field must be defined the first time they are used.
Examples include: BER (bit-error rate), VCO (voltage-controlled
oscillator), and LBNL (Lawrence Berkeley National Laboratory).

Acronyms that are general to engineering need not be defined (*e.g.*,
JFET, ROM, A/D). Further examples are given in Appendix II of the
reference \[4\].

B. Last Page of Manuscript

If there is more than a small amount of text, figures, etc. on the last
page of the manuscript, it is preferred that this information be roughly
divided in half with the first half put at the top of the left column
and the second half put at the top of the right column as is the case
with this page.

C.  Alignment of Columns on a Page

Columns on a page should start at the same height and should be as close
to the same length on a page as is practical. For example, the space
before the subsection heading, *C. Format of Title of Paper and
Authors\' Names*, on the second page of this document has been removed
such that this subsection differs from it's style definition thus
allowing the right column to begin at the same height as the left
column. Likewise spaces before this page's top left subsection heading
and top right section heading have also been removed so that the columns
not only start at the same height but at the specified margin 0.75 in
(1.9 cm) from the top of the page. Columns should end at or near the
specified bottom margin of 0.75 in (1.9 cm).

IX\. Acknowledgments

This section is normally used to acknowledge contributors to the work
who are not listed as authors of your paper, or to acknowledge funding
agencies.

X. References

\[1\] J.Q. Author, \"Title of the article,\" *Journal Name*, vol. X,
pp.23-25, June 1988.

\[2\] A.B. Author, Title of the Book, New York: IEEE Press, 1987, pp.
1-20.

\[3\] Such and such an instrument is manufactured by Ajax Electronics
Co., 1000 Main St., Lafayette, CA 94549.

\[4\] \"Information for IEEE Transactions, Journals, and Letters
Authors,\" Revised: 1995. Available from IEEE Transactions/Journals
Dept., 445 Hoes Lane, Piscataway, NJ 08855.

If further information on the formatting of manuscripts for Conference
Records is needed, contact the Conference Editor for the particular
conference in question. Conference Editors for the NSS, MIC and RTC are
as follows:

**[Nuclear Science Symposium (NSS):]{.underline} [Medical
Imaging]{.underline}** **[Conference:]{.underline}**

Edward J. Barsotti Prof. Edward J. Hoffman

37W948 Tanglewood Dr. UCLA School of Medicine

Batavia, IL 60510 USA 10833 Le Conte Ave.

Phone: (630) 879-1245 B2-086 CHS

FAX: (630) 406-9735 Los Angeles, CA 90095-6948 USA

E-mail: confedit@fnal.gov Phone: (310) 825-8851

FAX: (310) 825-4517

E-mail: ieee_ejh@mail.nuc.ucla.edu

**[Real-Time Conference:]{.underline}**

Jean-Pierre Dufey

ECP Division, CERN

CH 1211 Geneva 23, SWITZERLAND

Phone: 41 22 767 4408

FAX: 41 22 767 9425

E-mail: Jean-Pierre.Dufey@cern.ch

A number of files of useful publishing information for authors is
available and a current review status of NSS papers is available via the
World Wide Web at:

URL: http://www-tns.fnal.gov/ieee_tns/

The publishing information includes directions for setting certain word
processors, such as Microsoft Word and LATEX, to achieve this format.
Also available are source files for this document in Microsoft Word and
LATEX.

NOTE: This is ConfTNS-1C dated 5/9/97.