**SECTION COVER SHEE****T**

**01323 PROJECT SCHEDULE AND MONTHLY INSPECTIONS**

**REVISIONS**:

Section Format: 04/01.

Reference Standards: N/A

Product/Manufacturer Data: 04/01.

Technical Updates: Last major review 10/27/06.

**NOTE**: As a general rule, use this section for all projects between
\$100,000 and \$10,000,000. Consult the DSC Constructability Specialist
(Bob Johnston 303 987-6610) for projects outside this range or for
general assistance with this section.

**\*\*ATTENTION\*\*\*ATTENTION\*\*\*ATTENTION\*\*\*ATTENTION\*\*\*ATTENTION\*\***

**TO USERS OF THIS OR ANY OTHER NPS GUIDE SPECIFICATIONS SECTION**

YOUR TECHNICAL COMMENTS ON ANY NPS GUIDE SPECIFICATIONS WOULD BE GREATLY
APPRECIATED.

CONTACT BOB JOHNSTON AT <bob_johnston@nps.gov> OR AT 303 987-6610

**\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\***

SECTION 01323

PROJECT SCHEDULE AND MONTHLY INSPECTIONS

# **PART 1 GENERAL**

PART 1 GENERAL

## DESCRIPTION

### Summary: The work of this section consists of project schedule requirements including preparation of a project schedule, schedule updates, schedule revisions and time impact analysis. The project schedule shall be based upon the Critical Path Method (CPM) for planning, scheduling and reporting progress of the Work. 

### Purpose: The purpose of the project schedule is to ensure adequate planning, coordination, scheduling, and reporting during execution of the work by the Contractor. The project schedule will assist the Contractor and Contracting Officer in monitoring the progress of the work, evaluating proposed changes, and processing the Contractor\'s monthly progress payment.

### Software: The software shall be the latest version of Primavera Project Planner (P3), SureTrak Project Scheduler, Microsoft Project, or approved equal. The Contractor shall provide to the Contracting Officer a licensed copy of the software used for the project schedule and a software reference manual. The software and reference manual will be returned to the Contractor at completion of the Contract.

## SUBMITTALS:

### Project Schedule: After contract award and before the Pre-Construction conference, submit one electronic copy on PC compatible CD-ROM and 2 paper copies of the proposed project schedule, and accompanying CPM Schedule Reports.

### Project Schedule Updates: On or before the 7th day preceding the progress payment request date, submit estimates of the percent completion of each schedule activity and necessary supporting data. Provide two paper copies and one electronic copy. 

### Project Schedule Revisions and Time Impact Analysis: Submit one electronic copy and two paper copies of a Time Impact Analysis. Each Time Impact Analysis shall include a Fragmentary Network (Fragnet) demonstrating how the Contractor proposes to incorporate a modification, change, delay, or Contractor request into the project schedule.

### Schedule of Values

#### After contract award and before the Pre-Construction conference submit a schedule of dollar values based on the Contract Bid Schedule. Breakdown each lump-sum bid item into component parts of work for which progress payments may be requested. The total costs for the component parts of work shall equal the bid amount for that lump-sum item. The Contracting Officer may request data to verify accuracy of dollar values. Include mobilization, general condition costs, overhead and profit in the total dollar value of unit price items and in the component parts of work for each lump-sum item, as described below. Do not include mobilization, general condition costs, overhead or profit as a separate item.

#### Do not break down unit price bid items. Use only the bid amount for unit price items.

#### The total cost of all items shall equal the contract sum. The Schedule of Values will form the basis for progress payments.

#### An acceptable Schedule of Values shall be agreed upon by the Contractor and Contracting Officer before the first progress payment is processed.

## PRELIMINARY REQUIREMENTS

### Meeting: The Contractor shall meet with the Contracting Officer on the day of the preconstruction conference to go over any questions or issues relating to the initial schedule review comments, and check on the progress of incorporating the review comments.

### Contractor\'s Schedule Representative: Before or at the preconstruction conference, designate in writing and provide the qualifications of an authorized representative in the Contractor\'s organization who shall be responsible for coordinating with the Contracting Officer during the preparation and maintenance of the project schedule.

## PROJECT SCHEDULE

### Schedule Development:

#### The late finish date shown on the schedule shall be the same date as the last day of the contract period.

#### The Contractor shall use the Precedence Diagram Method (PDM) with limited use of lead or lag duration's between schedule activities. The Contractor\'s project schedule shall consist of procurement activities (including mobilization, submittal, and the fabrication and delivery of key and long-lead procurement items) and construction activities.

#### The Contractor\'s project schedule shall consist of, but not be limited to, the following for each activity:

##### Identify each and every activity number with numerical designations (maximum 5‑digit). Numbering of activities shall be in increments of 10 digits.

##### Concise description of the work represented by the activity (maximum 48 characters). Avoid the use of non‑standard abbreviations. The work related to each activity shall be limited to one work trade.

##### Activity duration in whole working days with a maximum duration of 15 work days each, unless otherwise approved by the Contracting Officer, except for non‑construction activities including mobilization, shop drawing and sample submittals, fabrication of materials, delivery of materials and equipment, and concrete curing.

#### In developing the project schedule, ensure that subcontractor work at all tiers, as well as the prime contractor's work, is included and coordinated in the project schedule.

#### The project schedule as developed shall show the sequence and interdependence of activities required for complete performance of the work. Ensure all work sequences are logical and the project schedule shows a coordinated plan of the work.

#### Proposed duration assigned to each activity shall be the Contractor\'s best estimate of time required to complete the activity considering the scope and resources planned for the activity.

#### Resource loading of each activity shall list all personnel by labor category and equipment type and capacity proposed to complete the activity in the duration shown.

#### Consider seasonal weather conditions in planning and scheduling all work influenced by high or low ambient temperatures, wind and/or precipitation to ensure completion of all work within the contract time. Show anticipated weather conditions on project calendar.

### Joint Review, Revision, and Acceptance:

#### Within seven calendar days of receipt of the Contractor\'s proposed project schedule, the Contracting Officer and Contractor shall meet for joint review, correction, or adjustment of the proposed project schedule. Any areas which, in the opinion of the Contracting Officer, conflict with timely completion of the project shall be subject to revision by the Contractor.

#### In the event the Contractor fails to define any element of work, activity, or logic, and the Contracting Officer review does not detect this omission or error, such omission or error, when discovered by the Contractor or Contracting Officer, shall be corrected by the Contractor at the next monthly project schedule update and shall not affect the contract time.

#### Within seven calendar days after the joint review between the Contractor and Contracting Officer, the Contractor shall revise and resubmit the project schedule in accordance with agreements reached during the joint review.

#### Upon acceptance of the project schedule by the Contracting Officer, the project schedule will be used to evaluate the Contractor\'s monthly applications for payment based upon information developed at the monthly project schedule update meeting.

## PROJECT SCHEDULE UPDATES

### General: Update the project schedule on a monthly basis throughout the entire contract time and until project substantial completion. The status date of each schedule update shall be the 7th day preceding the progress payment request date. 

### Procedure: The Contractor shall meet with the Contracting Officer each month at a project schedule update meeting to review actual progress made through the status date of the project schedule update, including dates activities were started and/or completed and the percentage of work completed on each activity started and/or completed. 

### Progress Payments: The monthly updating of the project schedule shall be an integral part of the process upon which progress payments will be made under this contract. If the contractor fails to provide schedule updates or revisions, then a portion of his monthly payment may be retained until such corrections have been made.

## PROJECT SCHEDULE REVISIONS

### Required Revisions: If, as a result of the monthly schedule update, it appears the project schedule no longer represents the actual prosecution and progress of the work, the Contracting Officer will request, and the Contractor shall submit, a revision to the project schedule. The Contractor may also request reasonable revisions to the project schedule in the event the Contractor\'s planning for the work is revised. If the Contractor desires to make changes in the project schedule, the Contractor shall notify the Contracting Officer in writing, stating the reason for the proposed revision. Accepted revisions will be incorporated into the project schedule at the next monthly schedule update.

### Procedure: If revision to the project schedule is contemplated, the Contractor or Contracting Officer shall so advise the other in writing at least seven calendar days prior to the next schedule update meeting, describing the revision and setting forth the reasons therefore. Government-requested revisions to the project schedule will be presented in writing to the Contractor, who shall respond in writing within seven calendar days.

## TIME IMPACT ANALYSIS FOR CONTRACT MODIFICATIONS, CHANGES, DELAYS, AND CONTRACTOR REQUESTS

### Requirements: When contract modifications or changes are initiated, delays are experienced, or the Contractor desires to revise the project schedule, the Contractor shall submit to the Contracting Officer a written time impact analysis illustrating the influence of each modification, change, delay, or Contractor request on the contract time.

### Time Extensions: Activity delays shall not automatically mean that an extension of the contract time is warranted or due the Contractor. It is possible that a modification, change, or delay will not affect existing critical path activities or cause non‑critical activities to become critical. A modification, change, or delay may result in only absorbing a part of the available total float that may exist within an activity chain of the project schedule, thereby not causing any effect on the contract time. Time extensions will be granted in accordance with the terms of the contract.

### Float: Float is not for the exclusive use or benefit of either the Government or the Contractor. Extension of the contract time will be granted only to the extent the equitable time adjustments to the activity or activities affected by the modification, change, or delay exceeds the total (positive or zero) float available on a particular activity.

### Procedure: Each time impact analysis shall be submitted within the time period stated in a request for proposal, or the time period designated under the clauses entitled Changes or Default. In cases where the Contractor does not submit a written request for extension of time and a time impact analysis within the designated time, it is mutually agreed that the particular modification, change, delay, or Contractor request does not require an extension of the contract time. Upon acceptance, the time impact analysis shall be incorporated into the project schedule at the next monthly schedule update.

## MONTHLY INSPECTIONS

### Project record drawings as specified in Section 01770.

### Operation and maintenance data binders as specified in Section 01785.

# **PART 2 PRODUCTS Not used.**

PART 2 PRODUCTS Not used.

# **PART 3 EXECUTION Not used.**

PART 3 EXECUTION Not used.

# **PART 4 MEASUREMENT AND PAYMENT**

END OF SECTION