**IMPROVING TEACHER QUALITY STATE GRANTS: TITLE II, PART A**

**STATE AGENCY FOR HIGHER EDUCATION**

####### MONITORING PROTOCOL

State: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Date of
Visit: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

## SAHE Coordinator: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ 

SAHE eligible partnerships funding (FY 2007):
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

SAHE administration funding (FY 2007): \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Carryover funding from previous years: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Number of new awards in FY 2006: \_\_\_\_\_\_\_

Number of continuations from previous FYs: \_\_\_\_\_\_\_\_\_\_\_\_\_

Range of FY 2006 awards: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Number of new awards in FY 2007: \_\_\_\_\_\_\_

Number of continuations from previous FYs: \_\_\_\_\_\_\_\_\_\_\_\_\_

Range of FY 2007 awards: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Duration of Project Grants:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

###### The State agencies for higher education (SAHEs) develop criteria for awarding subgrants to eligible partnerships comprised of at least (1) one institution of higher education (IHE), including its division that prepares teachers and principals, (2) one school of arts and sciences, and (3) one high-need local education agency (LEA). The partnerships use the funds to conduct professional development activities in core academic subjects to ensure that teachers, highly qualified paraprofessionals, and (if appropriate) principals have subject-matter knowledge in the academic subjects they teach, including computer-related technology to enhance instruction. 

+-----------------------------------+-----------------------------------+
| **1. The SAHE manages a           |                                   |
| competition to award grants to    |                                   |
| carry out appropriate             |                                   |
| professional development          |                                   |
| activities. §2132 and §2133**     |                                   |
+-----------------------------------+-----------------------------------+
| *Requirement*                     | *Evidence/Documentation Required* |
+-----------------------------------+-----------------------------------+
| -   The SAHE runs a competition   | -   Most recent RFP.              |
|     to award subgrants.           |                                   |
|                                   | -   Any documents used by         |
| -   The SAHE assures that awards  |     reviewers in the proposal     |
|     are equitably distributed by  |     evaluation process            |
|     geographic area around the    |     (evaluation rubrics,          |
|     State or that all             |     instructions to reviewers,    |
|     geographical areas are        |     etc.).                        |
|     served.                       |                                   |
|                                   | -   A list of names and           |
|                                   |     affiliations of reviewers     |
|                                   |     used in the most recent       |
|                                   |     competition.                  |
|                                   |                                   |
|                                   | -   Evidence (map, etc.) showing  |
|                                   |     that grants are equitably     |
|                                   |     distributed by geographic     |
|                                   |     area around the State or that |
|                                   |     all geographic areas are      |
|                                   |     served.                       |
|                                   |                                   |
|                                   | -   Timeline for most recent      |
|                                   |     competition (when RFP is      |
|                                   |     released, when proposals were |
|                                   |     due, when grants were         |
|                                   |     awarded, when projects are    |
|                                   |     expected to be completed,     |
|                                   |     etc.).                        |
+-----------------------------------+-----------------------------------+

+-----------------------------------+-----------------------------------+
| **2. The SAHE works in            |                                   |
| conjunction with the SEA (if the  |                                   |
| two are separate agencies) in     |                                   |
| awarding the grants. §2132(a)**   |                                   |
+-----------------------------------+-----------------------------------+
| *Requirement*                     | *Evidence/Documentation Required* |
+-----------------------------------+-----------------------------------+
| > IN GENERAL- The State agency    | > Documentation that the SAHE     |
| > for higher education for a      | > works with the SEA in awarding  |
| > State that receives a grant     | > grants.                         |
| > under section 2111, *working in | >                                 |
| > conjunction with the State      | > Evidence provided may include,  |
| > educational agency* (if such    | > but is not limited to, items    |
| > agencies are separate), shall   | > such as the following:          |
| > use the funds reserved under    |                                   |
| > section 2113(a)(2) to make      | -   Grant-making priorities       |
| > subgrants, on a competitive     |     worked out jointly with the   |
| > basis, to eligible partnerships |     SEA                           |
| > to enable such partnerships to  |                                   |
| > carry out the activities        | -   SEA personnel participation   |
| > described in section 2134.      |     in the competition process    |
|                                   |                                   |
|                                   | -   Evidence of meetings between  |
|                                   |     the SEA and SAHE to work on   |
|                                   |     the grant program.            |
|                                   |                                   |
|                                   | **NOTE: If the SEA and the SAHE   |
|                                   | are the same agency,              |
|                                   | documentation for this question   |
|                                   | need not be provided.**           |
+-----------------------------------+-----------------------------------+

+----------------------------------+-----------------------------------+
| **3. The SAHE awards grants only |                                   |
| to eligible partnerships that    |                                   |
| include at least an institution  |                                   |
| of higher education and the      |                                   |
| division of the institution that |                                   |
| prepares teachers and            |                                   |
| principals; a school of arts and |                                   |
| sciences; and a high-need LEA.   |                                   |
| §2131**                          |                                   |
+----------------------------------+-----------------------------------+
| *Requirement*                    | *Evidence/Documentation Required* |
+----------------------------------+-----------------------------------+
| Each partnership that receives a | -   Definition of required        |
| grant must include one partner   |     partnership from official     |
| from each of the following       |     documents related to the      |
| categories:                      |     program (RFP, guidance to     |
|                                  |     applicants, etc.).            |
| -   An institution of higher     |                                   |
|     education and the division   | -   List of LEAs that are         |
|     of the institution that      |     currently designated as high  |
|     prepares teachers and        |     need, based on the most       |
|     principals;                  |     current Census Bureau data    |
|                                  |     available. Those data can be  |
| -   A school of arts and         |     found at                      |
|     sciences; and                |     <http://www.census.g          |
|                                  | ov/hhes/www/saipe/district.html>. |
| -   A high-need LEA, defined as  |                                   |
|     an LEA:                      | -   SAHE's definition of a "high  |
|                                  |     percentage" of teachers       |
| > \(A\) (i) that serves not      |     out-of-field and without      |
| > fewer than 10,000 children     |     certification from the RFP or |
| > from families with incomes     |     other official program        |
| > below the poverty line; **or** |     documents.                    |
| >                                |                                   |
| > \(ii\) for which not less than |                                   |
| > 20 percent of the children     |                                   |
| > served by the agency are from  |                                   |
| > families with incomes below    |                                   |
| > the poverty line; **and**      |                                   |
| >                                |                                   |
| > \(B\) (i) for which there is a |                                   |
| > high percentage of teachers    |                                   |
| > not teaching in the academic   |                                   |
| > subjects or grade levels that  |                                   |
| > the teachers were trained to   |                                   |
| > teach; **or**                  |                                   |
| >                                |                                   |
| > \(ii\) for which there is a    |                                   |
| > high percentage of teachers    |                                   |
| > with emergency, provisional,   |                                   |
| > or temporary certification or  |                                   |
| > licensing.                     |                                   |
+----------------------------------+-----------------------------------+

+-----------------------------------+-----------------------------------+
| **4. The SAHE ensures that each   |                                   |
| partnership awarded a grant       |                                   |
| engages in eligible activities.   |                                   |
| §2134**                           |                                   |
+-----------------------------------+-----------------------------------+
| *Requirement*                     | *Evidence/Documentation Required* |
+-----------------------------------+-----------------------------------+
| > Subgrant funds shall be used    | -   Evidence, such as the RFP or  |
| > for                             |     guidance to applicants,       |
|                                   |     indicating the appropriate    |
| (1) Professional development      |     use of funds.                 |
|     activities in core academic   |                                   |
|     subjects to ensure that       | -   Evidence that each grant      |
|                                   |     awarded in the most recent    |
| > \(A\) teachers and highly       |     competition meets an          |
| > qualified paraprofessionals,    |     allowable use of grant funds. |
| > and principals have subject     |                                   |
| > matter knowledge in academic    |                                   |
| > subjects that the teachers      |                                   |
| > teach; and                      |                                   |
| >                                 |                                   |
| > \(B\) principals have the       |                                   |
| > instructional leadership skills |                                   |
| > that will help such principals  |                                   |
| > work most effectively with      |                                   |
| > teachers to help students       |                                   |
| > master core academic subjects;  |                                   |
| > and                             |                                   |
|                                   |                                   |
| (2) Developing and providing      |                                   |
|     assistance to LEAs and        |                                   |
|     teachers, highly qualified    |                                   |
|     paraprofessionals, or         |                                   |
|     principals of schools served  |                                   |
|     by such agencies, for         |                                   |
|     sustained, high-quality       |                                   |
|     professional development      |                                   |
|     activities that               |                                   |
|                                   |                                   |
|     A.  ensure that the           |                                   |
|         individuals are able to   |                                   |
|         use challenging State     |                                   |
|         academic content          |                                   |
|         standards and student     |                                   |
|         academic achievement      |                                   |
|         standards, and State      |                                   |
|         assessments, to improve   |                                   |
|         instructional practices   |                                   |
|         and improve student       |                                   |
|         academic achievement;     |                                   |
|                                   |                                   |
| > \(B\) may include intensive     |                                   |
| > programs designed to prepare    |                                   |
| > such individuals who will       |                                   |
| > return to a school to provide   |                                   |
| > instruction related to the      |                                   |
| > professional development to     |                                   |
| > other such individuals within   |                                   |
| > such school; and                |                                   |
|                                   |                                   |
| (C) may include activities of     |                                   |
|     partnerships between one or   |                                   |
|     more LEAs agencies, and one   |                                   |
|     or more institutions of       |                                   |
|     higher education for the      |                                   |
|     purpose of improving teaching |                                   |
|     and learning at               |                                   |
|     low-performing schools.       |                                   |
+-----------------------------------+-----------------------------------+

  ----------------------------------- -----------------------------------
  **5. The SAHE has procedures in     
  place to ensure that no partner     
  uses more than 50 percent of the    
  funds in the grant.** **§2132(c)**  

  *Requirement*                       *Evidence/Documentation Required*

  No single participant in an         Monitoring tools/budget forms used
  eligible partnership, (i.e., no     by the SAHE for tracking the
  single high-need LEA, no single IHE disbursement among and use of funds
  and its division that prepares      by the partners.
  teachers and principals, no single  
  school of arts and sciences, and no 
  other single partner), may "use"    
  more than 50 percent of the         
  subgrant.                           
  ----------------------------------- -----------------------------------

+-----------------------------------+-----------------------------------+
| **6. The SAHE regularly and       |                                   |
| systematically monitors grantees  |                                   |
| for compliance with Federal       |                                   |
| statutes and regulations,         |                                   |
| applicable State rules and        |                                   |
| policies, and the approved        |                                   |
| subgrantee application, as        |                                   |
| required by EDGAR §76.770 and     |                                   |
| §80.40(a)**                       |                                   |
+-----------------------------------+-----------------------------------+
| *Requirement*                     | *Evidence/Documentation Required* |
+-----------------------------------+-----------------------------------+
| **§76.770:** Each State shall     | -   Monitoring plan               |
| have procedures for reviewing and |                                   |
| approving applications for        | -   Instruments used for all      |
| subgrants and amendments to those |     types/methods (e.g., on-site  |
| applications, for providing       |     visits, desk monitoring) of   |
| technical assistance, for         |     monitoring. Instruments might |
| evaluating projects, and for      |     cover such items as the       |
| performing other administrative   |     project's fidelity to the     |
| responsibilities the State has    |     funded application, the       |
| determined are necessary to       |     grantee's ability to carry    |
| ensure compliance with applicable |     out the full scope of the     |
| statutes and regulations.         |     project, etc.                 |
|                                   |                                   |
| **§80.40(a):** Grantees are       | -   Schedules for all types of    |
| responsible for managing the      |     monitoring (how often is each |
| day-to-day operations of grant    |     grantee subject to each type  |
| and subgrant supported            |     of monitoring?).              |
| activities. Grantees must monitor |                                   |
| grant and subgrant supported      | -   Evidence that the coordinator |
| activities to assure compliance   |     monitors the balance and      |
| with applicable Federal           |     drawdowns of grantees' funds. |
| requirements and that performance |                                   |
| goals are being achieved.         |                                   |
+-----------------------------------+-----------------------------------+

7\. For **each currently funded project**, complete the grid below (If
the SAHE already publishes this information in another format, that
format will be acceptable, as long as all of the required information is
included):

  ----------------------------------- -----------------------------------
  **Name of project**                 

  **Brief abstract of project**       

  **Number of                         
  teachers/principals/highly          
  qualified paraprofessionals         
  participating in the project**      

  **Funding amount**                  

  **Duration of project**             

  **Name of Project Director**        

  **Project Director's contact        
  information**                       

  **IHE education school partner**    

  **Role of IHE education school      
  partner in the project**            

  **College of Arts and Sciences      
  partner**                           

  **Role of College of Arts and       
  Sciences partner in the project**   

  **High-need LEA partner**           

  **Additional partners (additional   
  LEAs, non-profits, etc.), if any**  
  ----------------------------------- -----------------------------------