**SOUTHEAST REGION**![](media/image1.png){width="1.1888888888888889in"
height="1.2in"} **HEADQUARTERS**

**CIVIL AIR PATROL**

**UNITED STATES AIR FORCE AUXILIARY**

**2003 - 04 WINTER ENCAMPMENT**

**1101 NW 114 Ave**

**Plantation, FL 33323**

27 JULY 03

MEMORANDUM FOR ALL 2003 SER WINTER ENCAMPMENT PERSONNEL

FROM: Guillermo (Willie) Heredia, Major, CAP SER DCP/DCS

SUBJECT: Operations Order

1.  **MISSION: South East Region** will conduct a Winter Encampment at
    the **Tyndall Air Force Base**, **FL** from **28 Dec 03 -- 03 Jan
    04**.

2.  **EXECUTION:** Cadet Staff members will arrive no earlier than 0900
    hours and no later than 1000 hours on **27 Dec 03** for training and
    instruction. Doolies (first-time Cadets) are to arrive no earlier
    than 0900 hours and no later than 1000 hours on **28 Dec 03**. All
    training will conclude at 1200 hours on **03 Jan 04**. No early
    arrivals are permitted without the Encampment Commander's
    permission. The Uniform of the Day for arrivals is BDUs.

3.  **TRANSPORTATION:** Transportation to and from the encampment site
    is the member's personal responsibility. Units may arrange for
    common transportation. Contact your wing DCP and/or your unit
    commander for details.

**DOOLIE APPLICATIONS:** Cadets applying to be a doolie at the 2003
Winter Encampment is due by **1 Dec, 2003**. Cadets must have earned the
Curry Achievement and be a C/Amn and must have a current CAP membership.
In addition, a basic knowledge of uniform wear, military customs and
courtesies, drill and ceremonies, and general knowledge should exist.
Doolies will send a completed CAPF 31 (Application for Encampment or
Special Activity), a completed CAPF 60, and a check for **\$100.00**,
payable to "**[CAP South East Region -- Winter Encampment
2003]{.underline}**" sent to your wing H.Q. for signature and a
**[second copy]{.underline}** (without signatures) to . Maj. Guillermo
Heredia, CAP, 440 Kimberly Ct. McDonough, GA 30252 or e-mail the
application to <SEREncampment03@aol.com> **Please waive the signature
requirement if you use special mail, e.g., Fed Ex, USPS express, etc.
Please do not mail to the National HQ mailing address. This will delay
processing the application and could result in losing a slot for the
activity.**

**CADET STAFF APPLICATION PROCEDURE**: Cadets of the rank of C/SSgt or
higher who have previously attended an encampment are eligible to apply
for cadet staff. Application procedure is as follows: CAPF31 (picture
optional), CAPF60, **\$100.00** refundable (if not selected) made
payable to **[CAP South East Region -- Winter Encampment
2003]{.underline}**, CAP resume or military-style letter requesting
consideration for cadet staff identifying why the cadet feels he/she
would be a good candidate for cadet staff and what he/she feels the
purpose/goal of a successful encampment should be. Cadet Staff
Application deadline is **[1 Sept 2003]{.underline}** (postmark date)
for Cadet Commander, Deputy Commander and Cadet Executive Officer. All
other cadet staff application deadline is **[1 Oct, 2003]{.underline}**
(postmark date). Send to: to your wing H.Q. for signature and a
**[second copy]{.underline}** (without signatures) to Maj. Guillermo
Heredia, CAP, 440 Kimberly Ct. McDonough, GA 30252 or e-mail the
application to <SEREncampment03@aol.com> **Please waive the signature
requirement if you use special mail, e.g., Fed Ex, USPS express, etc.
Please do not mail to the National HQ mailing address. This will delay
processing the application and could result in losing a slot for the
activity.**

**6**. **SENIOR STAFF APPLICATION PROCEDURE**: Submit CAPF 17, CAPF60,
\$100.00 refundable (if not selected) made payable to **[CAP South East
Region -- Winter Encampment 2003]{.underline}**,. Senior Staff
Application deadline is **[1 Sept. 2003]{.underline}** (postmark date)
for Commander, Deputy Commander, Executive Officer and Commandant for
Cadets. All other senior staff application deadline is **[1 Oct,
2003]{.underline}** (postmark date). Send Application to your wing H.Q.
for signature and a **[second copy]{.underline}** (without signatures)
to Maj. Guillermo Heredia, CAP, 440 Kimberly Ct. McDonough, GA 30252 or
e-mail the application to. <SEREncampment03@aol.com> If seniors are
interested in a specific position, please write a letter stating that
and identify if you are interested in attending even if that position is
not available.

7.  **EQUIPMENT:** All equipment is listed below. Any equipment brought
    that is not listed on the equipment list will be considered
    contraband and confiscated upon arrival. Do not bring anything not
    specifically listed. It is recommended that the Cadet pack his or
    her gear so that it may all be transported with relative ease in one
    single trip.

8.  **GRADE INSIGNIA:** As per the CAPR 52-16 that took effect on 01
    April 2003, all Cadets attending encampment (Doolie and Staff alike)
    will wear their earned grade on their uniforms.

9.  **CONDUCT:** While at the encampment, everyone will be expected to
    maintain a professional level of conduct becoming of Civil Air
    Patrol members. The Cadet Honor Code will be strictly enforced, and
    Cadets posing disciplinary problems will be dealt with swiftly and
    may be sent home in the middle of the activity, if so directed by
    the Encampment Commander.

10. **QUESTION:** All questions and comments about the encampment shall
    be forward to Major Guillermo Heredia to <SEREncampment03@aol.com>.
    Please forward a copy of the E mail to your wing DCP.

> Director of Cadet Program, SER CAP

Attachments:

1.  Guide for Encampment Preparation

2.  Equipment List

3.  SER Encampment 2003 Staff Requirements

4.  Direct Credit Card Charge Program

5.  CAPF 31 (as a attachment to this E mail)

6.  CAPF 60 (as a attachment to this E mail)

# **GUIDE FOR CADETS PREPARING FOR WINTER ENCAMPMENT**

This guide is published by the South East Region Cadet Programs Office
to provide unit commanders, Cadet Programs personnel, parents, and
cadets with a basic understanding of what an encampment is, who should
attend, why attendance should be stressed, and what should be done to
prepare a cadet to attend. Some of this information might change
year-to-year and this should be taken into consideration.

*[WHAT IS AN ENCAMPMENT?]{.underline}*

An encampment is a basic introduction to the military way of life and an
opportunity to experience leadership from both a follower\'s and
leader\'s point of view. It is an excellent way of meeting new cadets
from throughout the Region and establishing an esprit de corps among the
"next generation" of cadets.

*[WHO SHOULD ATTEND AN ENCAMPMENT?]{.underline}*

Any cadet who is a current member of CAP as evidenced by the most recent
CAP Cadet Monthly Membership Listing (MML) and has not previously
attended an encampment. A minimum of squadron training is required to
ensure that the cadet understands the basics of CAP customs and
courtesies, the basics of CAP drill, and the basics of how to wear the
CAP uniform, which will be discussed below.

*[WHY SHOULD A CADET ATTEND AN ENCAMPMENT?]{.underline}*

-   It is a requirement to achieve the Billy Mitchell Award.

-   It is required for most National and Wing-sponsored special
    activities.

-   It provides an outstanding leadership and training forum for new
    cadets and new cadet command/staff officers.

-   It provides an opportunity to meet other cadets and begin lasting
    friendships with them.

-   It provides an experience (usually on a military base) to show
    cadets what the military is about and gives the cadets an
    opportunity to live like military personnel for one week.

WHAT SHOULD A SQUADRON COMMANDER DO TO PREPARE A CADET TO ATTEND AN
ENCAMPMENT?

Provide classes on the following topics (see manual references in
parentheses):

-   CAP customs and courtesies

-   Proper wear of the CAP uniform (CAPM 39-1)

-   Basic drill maneuvers (drill and ceremonies)

-   Personal hygiene and self care (basic first aid, cleanliness).

-   Idea of what homesickness is for cadets who have never been away
    from home. Discuss with him/her the resources available at the
    encampment (Chaplain, TAC Officers, squadron members)

-   Explain to your cadets what it is like to live with little privacy.
    This can be a shock.

*[WHAT ARE THE REQUIREMENTS FOR A CADET TO ATTEND AN
ENCAMPMENT?]{.underline}*

Cadets must have a current membership card, meet grooming standards, be
a C/Amn or above and submit the necessary paperwork. All application
instructions are detailed at the beginning of this information package.

*[WHAT ITEMS SHOULD A CADET BRING TO AN ENCAMPMENT?]{.underline}*

The list on the next page contains items that all cadets should bring as
well as prohibited items. **The staff will secure any prohibited items
that are brought to the encampment until the conclusion of the
activity.**

**Equipment List**

SER 03 --40 Winter Encampment

All items must be labeled with your last name initial and the 6 digits
of your CAPID.

**Example:** Cadet Smith, CAPID 370000 will label all items S370000 in
permanent marker.

Extremely limited storage space will limit all cadets to one suitcase or
duffle bag for their gear. It is strongly recommended that cadets be
able to carry all luggage in one trip.

Cadets need to have their hair cut a few days before the start of the
encampment!

## BLUES:

2 blue uniforms with wing patch

1 Air Force flight cap with hat device

1 blue Air Force belt with buckle

1 pair well broken in black low quarter shoes

6 "V" neck white T-shirts

6 pair black socks / hose (neutral)

6 pair underclothing

Ribbons, cutouts, name tag, and grade insignia

Class A jacket (optional for banquet) - *females will not bring nor wear
formal dresses.*

## BDU's

3 (if possible) sets of BDU's with appropriate patches

1 BDU combat cap

1 blue Air Force belt with subdued buckle for BDU's

6 black or brown / tan T-shirts for BDU's

6 pair underclothing

6 pair heavy black socks

1 pair "well broken-in" black boots (DO NOT BRING BRAND NEW BOOTS!!)

## MISC ITEMS

Warm Jacket

Sweater

Current CAP membership card and two CAPF 60s

4 towels / wash cloth sets

2-3 gym shorts (black or dark blue) for physical training

6 pair white gym socks

1 pair worn-in running shoes

1 pair shower shoes

Personal toiletries (soap, deodorant, toothbrush, toothpaste, comb,
brush)

Shoeshine kit

12-inch ruler

Laundry bag (cloth suggested)

Clothes hangers for all uniforms brought

Camera and film (optional)

Notebook, pens, Civil Air Patrol binder with manuals and books

Pillow if you need one

## MEDICATION

All medications must be in the original pharmacy label with individuals
name, medication name, and dispensing instruction. An opportunity will
arise for cadets to notify the medical officer of all medication (to
include over-the-counter) upon arrival.

## PROHIBITED ITEMS

**Do not bring items that are not listed on the equipment list.**

**Such items will be confiscated by the encampment staff.**

#### POVs

Any cadet bringing a privately owned vehicle will be required to secure
the vehicle and turn in the keys to the encampment staff. This includes
cadet staff members.

The uniform for check-in is BDU's. If you drive your personal vehicle,
be sure to bring proof of insurance, license and registration.

**SER Encampment 2003 Staff Requirements**

(All due to changes as the need arises)

The following are the staff positions required.

Seniors: Positions Application due

1.  \*Commander One

2.  \*Deputy Commander One

3.  \*Executive Officer One

4.  \*Commandant for Cadets One

5.  \*\*Medical Officer One at all times

6.  \*\*Chaplain One at all times

7.  Administration Officer One

8.  #Tactical Officer (one for each flight) ?

9.  Public Affairs Officer One

Cadets:

1.  \*Cadet Commander One

2.  \*Deputy Commander One

3.  \*Cadet Executive Officer One

4.  First Sergeant One

5.  #Squadron Commander ?

6.  #Flight Commander (one per each flight) ?

7.  #Flight Sergeant (one per each flight) ?

8.  #Public Affairs Officer One/Two

9.  #Cadet Administration Officer One/Two

\* - The application for these position are due in by 1 Sept. 2003 and
will be announce at the SER Conference 2003 in Atlanta.

\*\* - Can be more then one, as long as there is someone qualify during
the encampment.

\# - Will Verify, pending on the total cadets at the encampment.

**Note: We should have 350 beds available for the encampment. I would
like to fill them all. It would be our desired for each wing in the SER
to be represented by both dooley and staff (seniors and cadet). Please
do not wait to the last minute to forward your application. In the event
that we do not get our request for the 350 beds we will fill the beds
based on the date the application is postmarked or date the email was
sent.**

![](media/image2.png){width="1.0416666666666667in"
height="1.0416666666666667in"}Civil Air Patrol

Direct Credit Card Charge Program

Activity Name: CAP Southeast Region -- Winter Encampment 2003.

Activity Location & Cates: TYNDALL AFB, DEC 28, 2003 thru JAN 3, 2004

Project Officer in Changer: Major Guillermo Heredia, Jr. (Temp)

The Cost of the Activity: Cadet \$100.00 Senior \$100.00.

You're Region: \_\_\_\_\_\_\_\_\_\_\_\_\_\_. Wing:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_. Squadron:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_.

Senior Member: \_\_\_\_\_\_\_\_\_\_\_\_\_\_. Cadet:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_.

Name:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
CAP ID #: \_\_\_\_\_\_\_\_\_\_\_\_\_\_.

Address: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
City \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ State \_\_\_\_\_Zip
\_\_\_\_\_\_\_\_.

Home Phone #: Area Code \_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_.

Home Fax #: Area Code \_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_.

**\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

The Amount you're paying \$\_\_\_\_\_\_\_\_\_\_\_.

Credit Card Type: (Check One) Card Number:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_.

Visa: \_\_\_\_\_\_\_.

Master Card: \_\_\_\_\_\_\_.

American Express: \_\_\_\_\_\_\_.

Discover: \_\_\_\_\_\_\_.

Name of Cardholder:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_Expiration
Date: \_\_\_\_\_\_\_\_\_\_\_\_\_.

Approval for the above charges:

Card Holder's Signature
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Date
\_\_\_\_\_\_\_\_\_\_\_\_\_\_.

[Please attach to your application]{.underline}