# CHAPTER 7. STATIONERY

Par.

1\. What is the definition of stationery?

2\. What is OST stationery?

3\. What is FHWA stationery?

4\. How do I order stationery?

1\. **What is the definition of stationery?** Stationery includes
letterhead paper, memorandum forms, plain bond paper, and envelopes. The
following items are forms:

a\. FHWA-121 Memorandums.

> b\. FHWA-1139 Postal Cards.

c\. FHWA-146 Mailing Labels.

2\. **What is OST stationery?**

a\. The DOT Secretary, Deputy Secretary, and General Counsel have
special letterhead stationery. There is also an Assistant Secretary
letterhead stationery (it does not distinguish between Assistant
Secretaries).

b\. All other letters for OST signature use OST stationery with the DOT
seal.

c\. OST Letterhead examples can be found
[here](../ost_letterhead.pdf)[.]{.underline}

3\. **What is FHWA stationery?**

> a\. **Office of the Federal Highway Administrator letterhead.** The
> letter for signature in the Office of the Federal Highway
> Administrator is on blue letterhead that reads: U.S. Department of
> Transportation, Federal Highway Administration, Office of the
> Administrator.

b\. **Other Washington Headquarters letterhead.** All other Washington
Headquarters organizational elements use blue letterhead that reads:
U.S. Department of Transportation, Federal Highway Administration.

> c\. **Field offices letterhead.** The field offices use black
> letterhead with the DOT seal that reads: U.S. Department of
> Transportation, Federal Highway Administration.
>
> d\. **FHWA letterhead** and memorandum examples can be found
> [here](../fhwa_letterhead.pdf).
>
> e\. **FHWA logo.** The **Buckle Up America** logo must appear at the
> bottom of the first page on all FHWA memorandums and letterhead
> stationery including stationery used by the field offices. The logo
> must be the same color as the letterhead.
>
> f\. **Electronic Buckle Up America Templates.** Word templates for the
> Buckle Up America logo are accessible on StaffNet at
> http://intra.fhwa.dot.gov/informs/tn0002.htm, then open up the Buckle
> Up America Templates-Zip file.

\(1\) Washington Headquarters stationery are in the files marked HQ
BlueBUA.dot, AdminBlueBUA.dot, and Memo BUA.dot.

> \(2\) Stationery for the field offices is in the file marked FHWA
> LetterBUA.dot.

4\. **How do I order stationery?** The items listed in paragraph 1 may
be obtained from the OST Utilization and Storage Section (M-443.2) by
submitting a written request.

a\. **OST letterhead.** Contact the FHWA Executive Secretariat for OST
letterhead.

b\. **Office of the Administrator letterhead.** Each office is
responsible for ordering its supply of Office of the Administrator
letterhead.

> The following are samples of letterhead stationery used in FHWA and
> OST.
>
> Sample 1: Secretary of Transportation letterhead.
>
> Sample 2: Deputy Secretary of Transportation letterhead.
>
> Sample 3: OST General Counsel letterhead.
>
> Sample 4: OST Assistant Secretary of Transportation letterhead.
>
> Sample 5: OST letterhead.
>
> Sample 6: Blue Office of the Administrator letterhead.
>
> Sample 7: Blue Office of the Administrator letterhead (7" x 9").
>
> Sample 8: Blue letterhead used by FHWA Washington Headquarters
> offices.
>
> Sample 9: Black letterhead used by FHWA field offices.
>
> Sample 10: Black letterhead used for memorandums by all FHWA offices.