####### Archived Information

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Demonstration Grants for Student Drug Testing

(CFDA #84.184D)

## Information and Application Procedures for Fiscal Year 2003

OMB No. 1890-0009 Expiration Date: 06/30/2005

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######## Application Deadline: August 20, 2003

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### U.S. Department of Education

##### Office of Safe and Drug-Free Schools

> July 2003

Dear Colleague:

Thank you for your interest in the competition for Demonstration Grants
for Student Drug Testing (CFDA 84.184D) administered by U.S. Department
of Education's Office of Safe and Drug-Free Schools.

This program is authorized by the Elementary and Secondary Education Act
(ESEA) as amended by the No Child Left Behind Act (NCLB) of 2001. NCLB
represents the President's education reform plan and contains four basic
principles: stronger accountability for results, increased flexibility
and local control, expanded options for parents, and an emphasis on
teaching methods and other strategies that have been proven to work

These grants will support the President's vision for education by
helping schools create learning environments that are safe and drug
free. We encourage you to consider these four important principles
embodied in NCLB as you develop your application.

We look forward to receiving your application for funding under the
competition for Demonstration Grants for Student Drug Testing.

Cordially,

Judge Eric Andell

Deputy Under Secretary

**TABLE OF CONTENTS**

**I. Introduction 6**

**II. Government Performance and Results Act (GPRA) 8**

**III. Tips for Applicants 9**

**IV. General Information and Requirements 11**

Background

Application Requirements

Supplementary Information

**V. Priorities and Selection Criteria 14**

Absolute Priority

Competitive Preference Priority

Selection Criteria

###### VI. Application Contents 18

Preparing the Application

Organizing the Application

GEPA 427

###### VII. Application Submission Procedures 22

**VIII. Intergovernmental Review 26**

**IX. Frequently Asked Questions 30**

**X. Appendices and Forms 32**

Authorizing Legislation

Application for Federal Education Assistance (ED Form 424)

Budget Information -- Non-Construction Programs (ED Form 524)

Assurances - Non-Construction Programs (Standard Form 424B)

> Certifications Regarding Lobbying; Debarment, Suspension and Other
> Responsibility Matters; and Drug-Free Workplace Requirements (ED Form
> 80-0013)

Disclosure of Lobbying Activities (Standard Form -- LLL)

> Certification Regarding Debarment, Suspension, Ineligibility and
> Voluntary Exclusion -- Lower Tier Covered Transactions (ED Form
> 80-0014)
>
> Survey on Ensuring Equal Opportunity for Applicants

Important Notice to Prospective Participants (ED Form 5348)

Grant Application Receipt Acknowledgement

Application Package Preparation Checklist

**I. INTRODUCTION**

**Overview**

We will award grants under this competition to public and private
entities, including LEAs, to develop or enhance, implement, and evaluate
school-based drug testing programs for students.

**Authority**

This grant program is authorized under Title IV, Part A, Subpart 2,
Section 4121 \[20 U.S.C.

7131\] of the Elementary and Secondary Education Act of 1965, as amended
by the No Child

Left Behind Act of 2001 (Public Law 107-110).

###### Note to Applicants

This is a complete application package for the Demonstration Grants for
Student Drug Testing grant competition. Together with the statute
authorizing the program and the Education Department General
Administrative Regulations (EDGAR) governing the program, this package
contains all of the information, application forms, and instructions
needed to apply for this grant.

###### **T**he official document governing this competition is the Closing Date Notice published in the [Federal Register]{.underline} on July 11, 2003. This notice also is available electronically at: [**www.ed.gov/legislation/FedRegister/**](http://www.ed.gov/legislation/FedRegister/) and [**www.access.gpo.gov/nara/**](http://www.access.gpo.gov/nara/).

Applicants should clearly indicate in Block #4 of the Standard Form 424,
the CFDA number and alpha suffix of this competition **(84.184D)**.

#### Applicable Regulations

The following Education Department General Administrative Regulations
(EDGAR) apply to the competition described in this application package:

-   34 CFR Part 74 (Administration of Grants and Agreements to
    Institutions of Higher Education, Hospitals, and Other Nonprofit
    Organizations)

-   34 CFR Part 75 (Direct Grant Programs)

-   34 CFR Part 77 (Definitions that Apply to Department regulations)

-   34 CFR Part 79 (Intergovernmental Review of Department of Education
    Programs and activities)

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-   34 CFR Part 80 (Uniform Administrative Requirements for Grants and
    Cooperative Agreements to State and Local Governments)

-   34 CFR Part 81 (General Education Provisions Act---Enforcement)

-   34 CFR Part 82 (New Restrictions on Lobbying)

-   34 CFR Part 85 (Governmentwide Debarment and Suspension
    (Nonprocurement) and Governmentwide Requirements for Drug-Free
    Workplace (Grants))

-   34 CFR Part 86 (Drug and Alcohol Abuse Prevention)

-   34 CFR Part 97 (Protection of Human Subjects)

-   34 CFR Part 98 (Student Rights in Research, Experimental Programs
    and Testing)

-   34 CFR Part 99 (Family Educational Rights and Privacy)

**Eligibility**

Eligible applicants are LEAs and public and private entities.

###### 

###### Project Period

The project period for this grant is 36 months (three budget periods of
12 months each). Projects will be funded for one year with an option for
two additional years, contingent upon substantial progress by the
grantee and the availability of appropriations. **Note**: Applicants
requesting three-year projects must submit a detailed budget narrative
for each of the three years in order to be eligible for funding each
year.

###### Estimated Range of Awards

An estimated 7 new awards will be made. Projects will be funded for
approximately \$200,000 to \$400,000 per year depending on the scope of
work. These figures are only estimates and do not bind the Department of
Education to a specific number of grants or amount of any grant.

###### Application Due Date

All applications must be postmarked on or before August 20, 2003 in
order to be eligible for review. Applications delivered by hand must be
received by the U.S. Department of Education Application Control Center
no later than 4:30 PM Eastern Time on August 20, 2003. Applications may
also be submitted electronically through the Department's e-Applications
pilot. Applications may not be emailed or faxed.

Under very extraordinary circumstances, the Department may change the
closing date for a competition. When this occurs, we announce such a
change in a notice published in the [Federal Register]{.underline}.
Waivers for individual applications failing to meet the deadline will
not be granted, except in the circumstances described in the section
under e-Applications.

**Paperwork Burden Statement**

According to the Paperwork Reduction Act of 1995, no persons are
required to respond to a collection of information unless it displays a
valid OMB control number. The valid OMB control number for the
information collection is OMB No. 1890-0009. The time required to
complete the information collection is estimated to average 26 hours per
response, including the time to review instructions, search existing
data resources, gather and maintain the data needed, and complete and
review the information collection. [If you have any comments concerning
the accuracy of the time estimate(s) or suggestions for improving this
form, please write to]{.underline}: U.S. Department of Education,
Washington, DC 20202-4651. [If you have comments or concerns regarding
the status of your individual submission of this form, write directly
to:]{.underline} Office of Safe and Drug-Free Schools, U.S. Department
of Education, 400 Maryland Avenue, SW Room 3E314, Washington, DC
20202-6450.

**II. THE GOVERNMENT PERFORMANCE AND RESULTS ACT (GPRA)**

The Government Performance and Results Act of 1993 (GPRA) is a
straightforward statute that requires all Federal agencies to manage
their activities with attention to the consequences of those activities.
Each agency is to clearly state what it intends to accomplish, identify
the resources required, and periodically report their progress to the
Congress. In so doing, it is expected that the GPRA will contribute to
improvements in accountability for the expenditures of public funds,
improve congressional decision-making through more objective information
on the effectiveness of Federal programs, and promote a new government
focus on results, service delivery, and customer satisfaction.

As required by GPRA, the Department of Education has prepared a
strategic plan for 2002-2007. This plan reflects the Department's
priorities and integrates them with its mission and program authorities
and describes how the Department will work to improve education for all
children and adults in the U.S. The Department's goals, as listen in the
plan, are:

**GOAL 1:** Create a culture of achievement

**GOAL 2:** Improve student achievement.

**GOAL 3:** Develop safe schools and strong character.

**GOAL 4:** Transform education into an evidence-based field.

**GOAL 5:** Enhance the quality and access to postsecondary and adult
education.

**GOAL 6:** Establish management excellence.

The Secretary has established the following key performance measure for
assessing the effectiveness of the Demonstration Grants for Student Drug
Testing Program: the reduction of the incidence of drug use in the past
month and past year. The Secretary has set an overall performance target
that calls for the incidence of drug use by students in the target
population to decline by five percent annually.

**III. TIPS FOR APPLICANTS**

###### A. Before you Begin

-   Read this application package carefully and make sure you follow all
    of the instructions

-   Use the tools we have provided to help you including:

\--Frequently Asked Questions in this application package;

\--How to apply for a grant on our web site at
[www.ed.gov/offices/OSDFS/](http://www.ed.gov/offices/OSDFS/).

-   Ask questions of the program contact if you don't understand how to
    proceed. Technical assistance will be provided about what is and is
    not allowable under this program.

###### B. Preparing your Application

-   If you are requesting consideration for the competitive preference
    priority, you must clearly state this in the abstract.

-   Be thorough in your program description. Write so that someone who
    knows nothing about your organization or your program plan can
    understand what you are proposing.

-   Organize your application according to the selection criteria and
    respond comprehensively.

-   Make sure your budget narrative provides enough detail about planned
    expenditures so staff can easily determine how the funds will be
    spent.

-   Link your planned expenditures to the goals and objectives of your
    program. Do not request funds for miscellaneous purposes and make
    sure you demonstrate that your proposed expenditures are necessary
    to carry out your program.

-   Appendix 1 must include the assurance of legal review (all
    applicants) and the partnership agreement (applicants other than
    LEAs).

###### C. Submitting your Application

-   Use the checklist provided in this application package to make sure
    your application is complete before submitting it.

-   Make sure all required forms are included and signed by an
    authorized representative of your organization.

-   Transmit your application by the deadline date. If you use the U.S.
    Postal Service, make sure you have a legible postmark date. If you
    use an overnight carrier, get a receipt. If you use e-applications,
    follow the instructions on the e-Application web site.

###### D. What Happens Next?

-   In approximately two weeks (depending on the volume of applications)
    you should receive a postcard from ED's Application Control Center
    acknowledging receipt of your application and giving you its
    assigned number. Please refer to this number if you need to contact
    us about your application.

-   OSDFS staff screens each application to ensure that all program
    eligibility requirements are met and all forms are included.

-   Your application will be assigned to a three-person panel of expert
    reviewers who will evaluate and score your proposal according to the
    selection criteria in this package. Your application will receive a
    score from 0 to 100 depending upon how well you respond to the
    requirements of the selection criteria.

-   If you apply for the competitive preference, your application will
    be reviewed separately by a panel of non-federal experts that
    includes at least one evaluation expert.

-   A grant award document will be sent to applicants whose proposals
    score within the funding range. Unsuccessful applicants will receive
    a notification letter. Both successful and unsuccessful applicants
    will receive copies of the peer review comments.

**IV. GENERAL INFORMATION AND REQUIREMENTS**

###### BACKGROUND

Substance abuse is a serious health problem facing our country's young
people. Based on recent data from the Monitoring the Future study, more
than half (53%) of students have at least experimented with an illicit
drug by the time they leave high school.[^1] Negative health
consequences of using illegal substances can include liver and lung
damage, addiction, overdose, and even death. In addition, research has
shown that the use of illicit drugs (including but not limited to
marijuana, methamphetamines, and Ecstasy) can cause significant damage
to developing teenaged brains, resulting in problems with learning,
memory, thinking, and problem solving.

Within the last decade, the Supreme Court of the United States has ruled
on two important cases dealing directly with school-based drug testing
programs for students. In *Vernonia School District 47J v. Acton*
(1995), the court found that a mandatory random drug testing program for
student athletes did not violate the Fourth and Fourteenth Amendments.
In its ruling, the court cited the special safety risks and lower
expectation of privacy inherent in competitive sports, as well as the
fact that athletes are role models for other students. In 2002, in
*Board of Education of Independent School District No. 92 of
Pottawatomie County v. Earls*, the court ruled that the school
district's random drug testing policy for students in competitive
extracurricular activities was constitutional.

Testing students for illicit substances can be an important tool for
school districts in their efforts to identify those students who are in
need of counseling or treatment, to reduce current drug use, and to
prevent future use. Deterrence has been clearly documented in the
workplace. "Employees in many national security and safety-sensitive
positions -- airline pilots, commercial truck drivers, school bus
drivers, to name a few -- are subject to pre-employment and random drug
tests to ensure public safety. Employers who have followed the federal
model have seen a 67-percent drop in positive drug tests." [^2]

While testing students can be a helpful tool to schools in fighting
illicit drug use, it should not be the only tool. A student drug testing
program has a much greater likelihood of success when it is part of a
school's or district's broad, comprehensive program to reduce student
illicit drug use. Also, it should be remembered that the overall goal of
student drug testing programs is not to punish. While some consequences
are often a part of such programs, the main goal of schools should be to
discourage illicit drug use and connect counseling and treatment to
those students who test positive.

In July 2002, the Office of National Drug Control Policy published an
informational guide entitled [What You Need to Know About Drug Testing
in Schools]{.underline}. This guide is available online at
<http://www.whitehousedrugpolicy.gov/> or by calling 1-800--666--3332.

###### 

###### APPLICATION REQUIREMENTS

###### 

###### Participation of Private School Children and Teachers

Entities receiving a grant under the Demonstration Grants for Student
Drug Testing Program are required to provide for the equitable
participation of private school children and their teachers or other
educational personnel. In order to ensure that grant program activities
address the needs of private school children, timely and meaningful
consultation with appropriate private school officials must occur during
the design and development of the program. Administrative direction and
control over grant funds must remain with the grantee.

###### Legal Review

Applicants must provide an assurance that legal counsel has reviewed the
proposed program and advised that the program activities do not appear
to violate established constitutional principles or State and Federal
requirements related to implementing a student drug testing program.
**This assurance must appear as a part of Appendix 1. Applications that
do not include this assurance will not be considered for funding.**

###### Partnership Agreement

Applicants other than LEAs must demonstrate that they have established a
partnership with one or more LEAs to carry out the program. This
partnership must be demonstrated by submitting a partnership agreement
signed by the superintendent or an authorized representative of the
participating LEA. Letters of support for the proposed project are not
sufficient to demonstrate the required partnership. **This agreement
must appear as a part of Appendix 1. Applications that do not include
this agreement will not be considered for funding.**

###### Maintenance of Effort

LEAs may receive a grant only if the state educational agency finds that
the combined fiscal effort per student or the aggregate expenditures of
the agency and the State with respect to the provision of free public
education by the agency for the preceding fiscal year was not less than
90 percent of the combined effort or aggregate expenditures for the
second preceding fiscal year.

###### Number of Application Copies

All applicants are required to submit one signed original and two copies
of their applications (**unbound**). To expedite our review of your
application, you also are requested to submit one additional copy, but
are not required to do so and will not be penalized.

###### SUPPLEMENTARY INFORMATION

# Participation of Faith-based Organizations

# Faith-based organizations are eligible to apply for grants under this competition provided they meet all statutory and regulatory requirements.

# 

# Grantee Meetings

All applicants must budget for yearly attendance by two persons at the
annual grantee meeting (two days) and the OSDFS National Conference
(three days). These meetings will usually be held in Washington, DC.
Grant funds may be used to pay for all costs associated with attendance
at these meetings including transportation, hotel, and per diem.

###### Additional Awards

Contingent upon the availability of funds, the Secretary may make
additional awards in Fiscal Year 2004 from the rank-ordered list of
nonfunded applications from this competition.

###### Definition

"Drug" is defined to include controlled substances; the illegal use of
alcohol and tobacco; and the harmful, abusive, or addictive use of
substances, including inhalants and anabolic steroids.

###### Target Population

Students selected for drug testing must be limited to the following: (1)
students who participate in the school's athletic program; (2) students
who are engaged in competitive, extracurricular school-sponsored
activities; and (3) students who, along with their parents or guardian,
have consented or volunteered to participate in a random drug testing
program.

**V. PRIORITIES AND SELECTION CRITERIA**

###### 

**Absolute Priority**

Under 34 CFR 75.105(c)(3) and the No Child Left Behind Act of 2001
(Elementary and Secondary Education Act, Title IV -- Section 4121), we
give an absolute preference to applications that meet the following
priority. We fund under this competition only those applications that
meet the following absolute priority:

Grants to local educational agencies and public and private entities to
develop or enhance, implement, and evaluate school-based drug testing
programs for students. Any random drug testing program conducted with
funds awarded under this competition must be limited to one or more of
the following: (1) students who participate in the school's athletic
program; (2) students who are engaged in competitive, extracurricular
school-sponsored activities; and (3) students who, along with their
parents or guardian, have consented or volunteered to participate in a
random drug testing program.

In order to be eligible for an award, applicants must:

[]{.mark}

1.  identify a target population and demonstrate a significant need for
    drug testing within the target population;

2.  explain how the proposed drug testing program will be part of a
    comprehensive drug prevention program in the schools to be served;

3.  provide a comprehensive plan for referral to treatment or counseling
    of students identified as drug users through the testing program;
    and

4.  provide a plan to ensure the confidentiality of drug testing
    results.

**Competitive Preference Priority**

# []{.mark}

In order to determine whether the drug testing projects supported under
this program produce meaningful effects on student drug use, we have
established a competitive preference priority within the absolute
priority for this competition. We will award up to 10 additional points
to applicants that propose experimental or quasi-experimental evaluation
of projects. These points are in addition to any points the application
earns under the selection criteria.

Evaluations using an experimental design are the strongest for
determining program effectiveness. Thus, the project preferably uses an
experimental design. An evaluation using an experimental design is one
where subjects (students, teachers, classrooms, or schools) are randomly
assigned to receive the program being evaluated or to be in a control
group that does not receive the program.

If random assignment is not feasible, the project may employ a
quasi-experimental design with carefully matched comparison conditions.
This alternative design attempts to approximate a randomly assigned
control group by matching subjects (students, teachers, classrooms, or
schools) with non-participants possessing similar pre-program
characteristics.

Data from reliable and valid measures of the intervention that the
program intends to implement and of the outcomes that the program
intends to affect, should be collected before and after participation in
the program or the comparison condition.

Points awarded under this priority will be determined by the quality of
the proposed evaluation. In determining the quality of the evaluation,
we will consider the extent to which the applicant presents a feasible,
credible plan that includes:

1.  The type of design to be used (random assignment or matched
    comparison);

2.  Outcomes to be measured;

3.  A discussion of how students, teachers, classrooms, or schools will
    be assigned to the program or matched for comparison with other
    students, teachers, classrooms, or schools; and

4.  A proposed evaluator, preferably independent, with the necessary
    background and technical expertise to carry out the proposed
    evaluation.

Applicants who apply for the competitive preference will have their
applications reviewed separately by a panel of non-federal experts that
includes at least one evaluation expert.

# 

# Selection Criteria

The following selection criteria will be used to evaluate applications.
For ease of reading by the reviewers, applicants should develop their
narrative description to follow the sequence of criteria provided below.
The total number of points awarded for these selection criteria is 100.
Together with the competitive preference priority, the maximum number of
points that may be awarded is 110. (**Note**: *The criteria contain
weighted subcriteria. Applicants must address [each]{.underline}
subcriterion to qualify for the maximum number of points for each
criterion*.)

1)  Need for Project - 20 points

2)  Significance - 20 points

3)  Quality of the Project Design - 30 points

4)  Management Plan - 10 points

5)  Quality of the Project Evaluation - 20 points

**1. Need for Project (20 points)**

In determining the need for the proposed project, the following factor
is considered:

The magnitude or severity of the problem to be addressed by the proposed
project. (20 points)

**Note:** Under this criterion we will look for evidence that the
applicant has conducted a student drug use survey or other needs
assessment that demonstrates a significant need for drug testing in the
target population.

**2.** **Significance (20 points)**

In determining the significance of the proposed project, the following
factors are considered:

A.  The potential contribution of the proposed project to the
    development and advancement of theory, knowledge, and practices in
    the field of study. (10 points)

B.  The extent to which the proposed project involves the development or
    demonstration of promising new strategies that build on, or are
    alternatives to, existing strategies. (5 points)

C.  The potential for generalizing from the findings or results of the
    proposed project. (5 points)

[]{.mark}

**3. Quality of the Project Design (30 points)**

In determining the quality of the project design of the proposed
project, the following factors are considered:

A.  The extent to which the design of the proposed project reflects
    up-to-date knowledge from research and effective practice. (10
    points)

B.  The extent to which the proposed project will establish linkages
    with other appropriate agencies and organizations providing services
    to the target population. (5 points)

C.  The quality of the proposed demonstration design and procedures for
    documenting project activities and results. (10 points)

D.  The extent to which the project demonstrates an exceptional approach
    to the priority established for the competition. (5 points)

**Note:** Under this criterion we will look at the likelihood that the
applicant\'s plan will lead to reductions in the incidence of drug use
by students in the target population.

[]{.mark}

**4. Management Plan (10 points)**

In determining the quality of the management plan, the following factor
is considered:

How the applicant will ensure that a diversity of perspectives are
brought to bear in the operation of the proposed project, including
those of parents, teachers, the business community, a variety of
disciplinary and professional fields, recipients or beneficiaries of
services, or others, as appropriate. (10 points)

[]{.mark}

**5. Quality of the Project Evaluation (20 points)**

In determining the quality of the evaluation, the following factors are
considered:

A.  The extent to which the methods of evaluation provide for examining
    the effectiveness of project implementation strategies. (10 points)

B.  The extent to which the methods of evaluation include the use of
    objective performance measures that are clearly related to the
    intended outcomes of the project and will produce quantitative and
    qualitative data to the extent possible. (10 points)

**Note:** Under this criterion, we will look for the applicant\'s plan
to provide reliable data that measures declines in the incidence of drug
use by students in the target population in the past month and in the
past year.

**VI. APPLICATION CONTENTS**

# Preparing the Application

A completed application for assistance under this competition consists
of two parts:

\(1\) a detailed narrative description of the proposed project and
budget, and

\(2\) all forms and assurances that must be submitted in order to
receive a grant.

A panel of non-Federal readers with experience in school-based
prevention programs, other youth development specialty, or evaluation
will review each eligible application submitted by the deadline.

The panel will award points ranging from 0 to 100 to each application
depending on how well the selection criteria are addressed. Together
with the competitive preference priority, the maximum number of points
that may be awarded is 110. Applicants who apply for the competitive
preference will have their applications reviewed separately by a panel
of non-federal experts that includes at least one evaluation expert. Be
sure you provide a comprehensive response to each factor under each
selection criterion. Applications that fail to do so will be read, but
our experience suggests they may not score well enough to be funded.

###### Organizing the Application

An application under this program should address the specific needs of
the applicant and propose activities specifically designed to meet those
needs. The Department strongly discourages applicants from using "form"
applications or proposals that address general rather than specific
local needs.

We recommend that applicants organize the information in their
application in the following order. All pages should be number
consecutively to make review and evaluation easier. Applications should
be double-spaced and printed on one side of the paper.

**1. Application for Federal Assistance (ED Form 424):** Use the
Application for Federal Education Assistance (ED Form 424) to cover the
original and each copy of the application.

**2. Table of Contents:** Include a Table of Contents with page
references.

**3. Abstract:** Include a concise, one-page, double-spaced abstract
following the Table of Contents. This is a key element and should
include a brief narrative describing: (1) a brief summary of the project
goals and objectives; (2) the intended outcomes of the project; and (3)
the theoretical or research basis for the project. Clearly mark this
page with the applicant's name as shown in Item 1 of ED Form 424 and the
title of the project as shown in Item 13 of the same form. **Note:** If
you are requesting consideration for the competitive preference
priority, you must clearly state this in the abstract.

**4. Narrative:** Narratives should be no more than 25 double-spaced
pages. Font size should be no smaller than 11-point type. Narratives
must contain evidence that the applicant meets the absolute priority,
and should contain and follow in sequence the information requested for
each selection criterion. Applicants should review Section IV for a
discussion of the selection criteria and the chief considerations for
this specific competition. A timeline or schedule of tasks and events,
responsible person(s), project milestone(s), and/or completion dates
should be included in the narrative.

**5. Budget Form:** Use the Budget Information Form (ED Form 524,
Section A) provided in the Appendix of this application package to
prepare a budget for the funded project period. **Note**: A budget must
be submitted for each year in which funds are requested. Failure to
supply a budget for each year of the project will result in no funding
for those years.

**6. Budget Narrative:** Include a detailed budget narrative that
supports and explains the information provided in the Budget Information
Form (ED Form 524). Use the same budget categories as those on the ED
Form 524 and explain the basis used to estimate costs for all budget
categories, and how the cost items relate to the proposed project goals,
objectives, and activities. All expenditures must be necessary to carry
out the goals and objectives of the program, reasonable for the scope
and complexity of the program, and allowable under the terms and
conditions of the grant and in accordance with government cost
principles.

The Budget Information Form and accompanying narrative should provide
enough detail to easily understand how costs were determined and if the
budget is commensurate with the scope of the project. Applicants must
submit separate detailed budgets for each year as shown on the Budget
Information Form. Failure to justify the need for each expenditure may
result in those funds being cut from the budget for the project.

**7. Appendices:** Appendices should be limited only to supporting
documentation such as personnel qualifications. Do not place in the
appendix information that is relevant to the project narrative. Be sure
to include copies of appendices with each copy of the application. Do
not include timelines or other management charts as appendices, as they
should be included in the narrative. **Note:** Appendix 1 must include
the assurance of legal review (all applicants) and the partnership
agreement (applicants other than LEAs).

**8. Assurances and Certifications:** Standard Form 424B, ED Form
80-0013, and ED Form 80-0014 must be signed with the original signatures
of the person authorized to sign for the institution, and must be
included in the application package. **Note**: If 1(b) of Form ED
80-0013 applies because of lobbying activities related to a previous
grant, or are anticipated to occur with this project if it is funded,
you must submit Standard Form LLL. If your organization does not engage
in lobbying, please submit Standard Form LLL and mark NA on the face.

**General Education Provisions Act (GEPA) Section 427**

Section 427 of GEPA affects applicants for new discretionary grant
awards under this program. All applicants for new awards must include
information in their applications to address this provision, summarized
below, in order to receive funding under this program.

Section 427 requires each applicant for funds (other than an individual
person) to include in its application a description of the steps the
applicant proposes to take to ensure equitable access to, and
participation in, its federally-assisted program for students, teachers,
and other program beneficiaries with special needs.

This section allows applicants discretion in developing the required
description. The statute highlights six types of barriers that can
impede equitable access or participation that you may address: *gender,
race, national origin, color, disability*, or *age*. Based on local
circumstances, you can determine whether these or other barriers may
prevent your students, teachers, or others, from equitable access or
participation. Your description need not be lengthy; you may provide a
clear and succinct description of how you plan to address those barriers
that are applicable to your circumstances. In addition, the information
may be provided in a single narrative, or, if appropriate, may be
discussed in connection with related topics in the application.

NOTE: A general statement of an applicant\'s nondiscriminatory hiring
policy is not sufficient to meet this requirement. Applicants must
identify potential barriers and explain steps they will take to overcome
these barriers.

[]{.mark}

Section 427 is not intended to duplicate the requirements of civil
rights statutes, but rather to ensure that, in designing their projects,
applicants for Federal funds address equity concerns that may affect the
ability of certain potential beneficiaries to fully participate in the
project and to achieve to high standards. Consistent with program
requirements and its approved application, an applicant may use the
Federal funds awarded to it to eliminate barriers it identifies.

###### Examples

The following examples help illustrate how an applicant may comply with
section 427.

(1) An applicant that proposes to carry out an adult literacy project
    serving, among others, adults with limited English proficiency,
    might describe in its application how it intends to distribute a
    brochure about the proposed project to such potential participants
    in their native language.

(2) An applicant that proposes to develop instructional materials for
    classroom use might describe how it will make the materials
    available on audiotape or in Braille for students who are blind.

(3) An applicant that proposes to carry out a model science program for
    secondary students and is concerned that girls may be less likely
    than boys to enroll in the course, might indicate how it tends to
    conduct \"outreach\" efforts to girls, to encourage their
    enrollment.

We recognize that many applicants may already be implementing effective
steps to ensure equity of access and participation in their grant
programs, and we appreciate your cooperation in responding to the
requirements of this provision.

**Paperwork Burden Statement for GEPA 427**

According to the Paperwork Reduction Act of 1995, no persons are
required to respond to a collection of information unless it displays a
valid OMB control number. The valid OMB control number for the GEPA 427
is OMB No. 1801-0004. The time required to complete GEPA 427 is
estimated to average 1.5 hours per response, including the time to
review instructions, search existing data resources, gather and maintain
the data needed, and complete and review the information collection. [If
you have any comments concerning the accuracy of the time estimate(s) or
suggestions for improving this form, please write to]{.underline}: U.S.
Department of Education, Washington, DC 20202-4651. [If you have
comments or concerns regarding the status of your individual submission
of this form, write directly to]{.underline}: Office of Safe and
Drug-Free Schools, U.S. Department of Education, 400 Maryland Avenue,
SW, Room 3E314, Washington, DC 20202-6450.

[]{.mark}

[]{.mark}

**VII. APPLICATION SUBMISSION PROCEDURES**

# Application Transmittal Instructions

###### Note: Some of the procedures in these instructions for transmitting applications differ from those in the Education Department General Administrative Regulations (EDGAR) (34 CFR 75.102). Under the Administrative Procedure Act (5 U.S.C. 553), the Department generally offers interested parties the opportunity to comment on proposed regulations. However, these amendments make procedural changes only and do not establish new substantive policy. Therefore, under 5 U.S.C. 553(b)(A), the Secretary has determined that proposed rulemaking is not required.

###### Pilot Project for Electronic Submission of Applications

In Fiscal Year 2003, the U.S. Department of Education is continuing to
expand its pilot project for electronic submission of applications to
include additional formula grant programs and additional discretionary
grant competitions. The Demonstration Grants for Student Drug Testing
competition (CFDA #84.184D) is one of the programs included in the pilot
project. If you are an applicant under the Demonstration Grants for
Student Drug Testing competition, you may submit your application to us
in either electronic or paper format.

The pilot project involves the use of the Electronic Grant Application
System (e-Application) portion of the Grant Administration and Payment
System (GAPS). Users of e-Application will be entering data on-line
while completing their applications. You may not e-mail a soft copy of a
grant application to us. If you participate in this voluntary pilot
project by submitting an application electronically, the data you enter
on-line will be saved into a database. We request your participation in
e-Application. We shall continue to evaluate its success and solicit
suggestions for improvement.

If you participate in this e-Application, please note the following.

-   Your participation is voluntary.

-   You will not receive any additional point value because you submit a
    grant application in electronic format, nor will we penalize you if
    you submit your application in paper format. When you enter the
    e-Application system, you will find information about its hours of
    operation.

-   You may submit all documents electronically, including the
    Application for Federal Education Assistance (ED 424), Budget
    Information---Non-Construction Programs (ED 524), and all necessary
    assurances and certifications.

-   After you electronically submit your application, you will receive
    an automatic acknowledgement, which will include a PR/Award number
    (an identifying number unique to your application).

-   Within three working days after submitting your electronic
    application, fax a signed copy of the Application for Federal
    Education Assistance (ED 424) after following these steps.

1.  Print ED 424 from the e-Application system.

2.  The institution's Authorizing Representative must sign this form.

3.  Place the PR/Award number in the upper right hand corner of the hard
    copy signature page of the ED 424.

4.  Fax the signed ED 424 to the Application Control Center at
    202/260-1349.

-   We may request that you give us original signatures on all other
    forms at a later date.

-   [Closing Date Extension in Case of System
    Unavailability]{.underline}: If you elect to participate in the
    e-Application pilot for the Demonstration Grants for Student Drug
    Testing competition and you are prevented from submitting your
    application on the closing date because the e-Application system is
    unavailable, we will grant you an extension of one business day in
    order to transmit your application electronically, by mail, or by
    hand delivery. For us to grant this extension:

> \(1\) You must be a registered user of e-Application, and have
> initiated an e-Application for this competition; and
>
> \(2\) (a) The e-Application system must be unavailable for 60 minutes
> or more between the hours of 8:30am and 3:30pm (Eastern Time), on the
> deadline date; or
>
> \(2\) (b)The e-Application system must be unavailable for any period
> of time during the last hour of operation (that is, for any period of
> time between 3:30pm and 4:30pm (Eastern Time)) on the deadline date.
> The Department must acknowledge and confirm these periods of
> unavailability before granting you an extension. To request this
> extension you must contact either (1) Heather Carkuff by e-mail
> (<heather.carkuff@ed.gov>) or (2) the e-Grants help desk at
> 888/336-8930.

You may access the electronic grant application for the Demonstration
Grants for Student Drug Testing competition at
[http://e-grants.ed.gov/](http://e-grants.ed.gov/egHome.asp).

We have included additional information about the e-Application pilot
project (see Parity Guidelines between Paper and Electronic
Applications) elsewhere in this package.

###### Transmittal Requirements

If you want to apply for a grant and be considered for funding, you must
meet the following deadline requirements:

[If You Send Your Application by Mail]{.underline}

You must mail the original and two copies of the application on or
before the deadline date. To help expedite our review of your
application, we would appreciate your voluntarily including an
additional copy of your application. Mail your application to U.S.
Department of Education, Application Control Center, Attention: CFDA
#84.184D, ROB 3 -- Room 3671, 7^th^ and D Streets, SW, Washington, DC
20202-4725.

You must show one of the following as proof of mailing.

1.  A legibly dated U.S. Postal Service postmark

2.  A legible mail receipt with the date of mailing stamped by the U.S.
    Postal Service

3.  A dated shipping label, invoice, or receipt from a commercial
    carrier

4.  Any other proof of mailing acceptable to the Secretary

If you mail an application through the U.S. Postal Service, we do not
accept either of the following as proof of mailing.

1.  A private metered postmark

2.  A mail receipt that is not dated by the U.S. Postal Service

[If You Deliver Your Application by Hand]{.underline}

You or your courier must hand deliver the original and two copies of the
application by 4:30pm (Eastern Time) on or before the deadline date. To
help expedite our review of your application, we would appreciate your
voluntarily including an additional copy of your application. Deliver
your application to U.S. Department of Education, Application Control
Center, Attention: CFDA #84.184D, ROB 3 -- Room 3671, 7^th^ and D
Streets, SW, Washington, DC 20202-4725.

The Application Control Center accepts application deliveries daily
between 8:00am and 4:30pm (Eastern Time), except Saturdays, Sundays, and
Federal holidays. The Center accepts application deliveries through the
D Street entrance only. A person delivering an application must show
identification to enter the building.

[If You Submit Your Application Electronically]{.underline}

You must submit your grant application through the Internet using the
software provided on the e-Grants Web site
([http://e-grants.ed.gov/](http://e-grants.ed.gov/egHome.asp)) by 4:30pm
(Eastern Time) on the deadline date.

The regular hours of operation of the e-Grants Web site are 6:00am until
12:00 midnight (Eastern Time) Monday-Friday and 6:00am until 7:00pm
(Eastern Time) Saturdays. The system is unavailable on the second
Saturday of every month, Sundays, and Federal holidays. Please note that
on Wednesdays the Web site is closed for maintenance at 7:00pm (Eastern
Time).

[Notes]{.underline}

1.  The U.S. Postal Service does not uniformly provide a dated postmark.
    Before relying on this method, you should check with your local post
    office.

2.  If you send your application by mail or if you or your courier
    delivers it by hand, the Application Control Center will mail a
    Grant Application Receipt Acknowledgement to you. If you do not
    receive the notification of application receipt within 15 days from
    the date of mailing the application, you should call the U.S.
    Department of Education Application Control Center at 202/708-9493.

3.  If your application is late, we will notify you that we will not
    consider the application.

4.  You must indicate on the envelope and, if not provided by the
    Department, in Item 4 of the Application for Federal Education
    Assistance (ED 424 (exp. 11/30/2004)) the CFDA number, and suffix
    letter, if any, of the competition under which you are submitting
    your application.

5.  If you submit your application through the Internet via the e-Grants
    Web site, you will receive an automatic acknowledgement when we
    receive your application.

[Parity Guidelines Between Paper and Electronic
Applications]{.underline}

In Fiscal Year 2003, the U.S. Department of Education is continuing to
expand the pilot project that allows applicants to use an Internet-based
electronic system for submitting applications. This competition is among
those that have an electronic submission option available to all
applicants. The system, called e-Application, allows an applicant to
submit a grant application to us electronically, using a current version
of the applicant's Internet browser. To see e-Application, visit the
following address:
[http://e-grants.ed.gov/](http://e-grants.ed.gov/egHome.asp).

Users of e-Application, a data driven system, will be entering data
on-line while completing their applications. This will be more
interactive than just e-mailing a soft copy of a grant application to
us. If you participate in this voluntary pilot project by submitting an
application electronically, the data you enter on-line will go into a
database and ultimately will be accessible in electronic form to our
reviewers.

This pilot project continues the Department's transition to an
electronic grant award process. In addition to e-Application, the
Department plans to expand the number of discretionary programs using
the electronic peer review (e-Reader) system and to increase the
participation of discretionary programs offering grantees the use of the
electronic annual performance reporting (e-Reports) system. To help
ensure parity and a similar look between electronic and paper copies of
grant applications, we are asking each applicant that submits a paper
application to adhere to the following guidelines.

-   Submit your application on 8 ½" by 11" paper.

-   Leave a one-inch margin on all sides.

-   Use consistent font throughout your document. You also may use
    boldface type, underlining, and italics. However, please do not use
    colored text.

-   Please also use black and white for illustrations, including charts,
    tables, graphs, and pictures.

-   For the narrative component, your application should consist of the
    number and text of each selection criterion followed by the
    narrative. The text of the selection criterion, if included, does
    not count against any page limitation.

-   Place a page number at the bottom right of each page beginning with
    1, and number your pages consecutively throughout your document.

###### Number of Copies of Applications

All applicants are required to submit one signed original and two copies
of their applications (**unbound**). To expedite our review of your
application, you also are requested to submit one additional copy, but
are not required to do so and will not be penalized.

Do not attach anything that cannot be photocopied using automatic
processes. Do not attach anything stapled, folded, pasted, or in a size
other than 8 ½" x 11" on white paper. Only one side of the paper should
have printing. Odd-sized attachments of any kind will not be copied.

VIII\. INTERGOVERNMENTAL REVIEW OF FEDERAL PROGRAMS

This grant competition is subject to the requirements of Executive Order
12372 and the regulations in 34 CFR Part 79. One of the objectives of
the Executive Order is to foster an intergovernmental partnership and a
strengthened federalism. The Executive Order relies on processes
developed by State and local governments for coordination and review of
proposed Federal financial assistance.

Applicants must contact the appropriate State Single Point of Contact to
find out about, and to comply with, the State's process under Executive
Order 12372. Applicants proposing to perform activities in more than one
State should immediately contact the Single Point of Contact for each of
those States and follow the procedure established in each State under
the Executive Order. The name and address of each State Single Point of
Contact is listed below. *Note*: **A copy of the applicant's letter to
the State Single Point of Contact must be included with their
application**.

In States that have not established a process or chosen a program for
review, State, area-wide, regional, and local entities may submit
comments directly to the Department.

Any State Process Recommendation and other comments submitted by a State
Single Point of Contact and any comments from State, area-wide,
regional, and local entities must be received by September 18, 2003, at
the following address: The Secretary, EO 12372 -- CFDA #84.184D, U.S.
Department of Education, 400 Maryland Avenue, SW, Room 7W300,
Washington, DC 20202-0124. Recommendations or comments may be
hand-delivered until 4:30 p.m. (Eastern Time) on September 18, 2003.
Please do not send applications to this address.

States that are not listed have chosen not to participate in the
intergovernmental review process, and therefore do not have a State
Single point of Contact. If you are located within one of these States,
you are exempt from this requirement.

## **State Single Points of Contact**

**ARKANSAS**

Tracy L. Copeland

Manager, State Clearinghouse

Office of Intergovernmental Services

Department of Finance and Administration

1515 West 7^th^ Street, Room 412

Little Rock, AR 72203

Phone: 501/682-1074

Fax: 501/682-5206

E-mail: <tlcopeland@dfa.state.ar.us>

**CALIFORNIA**

Grants Coordination

State Clearinghouse

Office of Planning and Research

P.O. Box 3044, Room 222

Sacramento, CA 95812-3044

Phone: 916/445-0613

Fax: 916/323-3018

E-mail: <state.clearinghouse@opr.ca.gov>

**DELAWARE**

Charles H. Hopkins

Executive Department

Office of the Budget

540 South Dupont Highway, 3^rd^ Floor

Dover, DE 19901

Phone: 302/739-3323

Fax: 302/739-5661

E-mail: <chopkins@state.de.us>

**DISTRICT OF COLUMBIA**

Luisa Montero-Diaz

Office of Partnerships and Grants Development

Executive Office of the Mayor

District of Columbia Government

441 4^th^ Street, NW, Suite 530 South

Washington, DC 20001

Phone: 202/727-8900

Fax: 202/727-1652

E-mail: <opgd.eom@dc.gov>

**FLORIDA**

Jasmine Raffington

Florida State Clearinghouse

Department of Community Affairs

2555 Shumard Oak Boulevard

Tallahassee, FL 32399-2100

Phone: 850/922-5438

Fax: 850/414-0479

E-mail: <clearinghouse@dca.state.fl.us>

**GEORGIA**

Georgia State Clearinghouse

270 Washington Street, SW

Atlanta, GA 30334

Phone: 404/656-3855

Fax: 404/656-7901

E-mail: <gach@mail.opb.state.ga.us>

**ILLINOIS**

Virginia Bova

Department of Commerce and Community Affairs

James R. Thompson Center

100 West Randolph, Suite 3-400

Chicago, IL 60601

Phone: 312/814-6028

Fax: 312/814-8485

E-mail: <vbova@commerce.state.il.us>

**IOWA**

Steven R. McCann

Division of Community and Rural Development

Iowa Department of Economic Development

200 East Grand Avenue

Des Moines, IA 50309

Phone: 515/242-4719

Fax: 515/242-4809

E-mail: <steve.mccann@ided.state.ia.us>

**KENTUCKY**

Ron Cook

Department for Local Government

1024 Capital Center Drive, Suite 340

Frankfort, KY 40601

Phone: 502/573-2382

Fax: 502/573-2512

E-mail: <ron.cook@mail.state.ky.us>

**MAINE**

Joyce Benson

State Planning Office

184 State Street, 38 State House Station

Augusta, ME 04333

Phone: 207/287-3261

Fax: 207/287-6489

E-mail: <joyce.benson@state.me.us>

**MARYLAND**

Linda Janey

Manager, Clearinghouse and Plan Review Unit

Maryland Office of Planning

301 West Preston Street, Room 1104

Baltimore, MD 21201-2305

Phone: 410/767-4490

Fax: 410/767-4480

E-mail: <linda@mail.op.state.md.us>

**MICHIGAN**

Richard Pfaff

Southeast Michigan Council of Governments

535 Griswold, Suite 300

Detroit, MI 48226

Phone: 313/961-4266

Fax: 313/961-4869

E-mail: <pfaff@semcog.org>

**MISSISSIPPI**

Cathy Mallette

Clearinghouse Officer

Department of Finance and Administration

1301 Woolfolk Building, Suite E

501 North West Street

Jackson, MS 39201

Phone: 601/359-6762

Fax: 601/359-6758

**MISSOURI**

Angela Boessen

Federal Assistance Clearinghouse

Office of Administration

P.O. Box 809

Truman Building, Room 840

Jefferson City, MO 65102

Phone: 573/751-4834

Fax: 573/522-4395

E-mail: <igr@mail.oa.state.mo.us>

**NEVADA**

Heather Elliott

Department of Administration

State Clearinghouse

209 East Musser Street, Room 200

Carson City, NV 89701

Phone: 775/684-0209

Fax: 775/684-0260

E-mail: <helliott@govmail.state.nv.us>

**NEW HAMPSHIRE**

Jeffrey H. Taylor

Director, New Hampshire Office of State Planning

Attn: Intergovernmental Review Process

2½ Beacon Street

Concord, NH 03301

Phone: 603/271-2155

Fax: 603/271-1728

E-mail: <jtaylor@osp.state.nh.us>

**NEW MEXICO**

Ken Hughes

Local Government Division

Room 201, Bataan Memorial Building

Santa Fe, NM 87503

Phone: 505/827-4370

Fax: 505/827-4948

E-mail: <khughes@dfa.state.nm.us>

**NORTH CAROLINA**

Jeanette Furney

Department of Administration

1302 Mail Service Center

Raleigh, NC 27699-1302

Phone: 919/807-2323

Fax: 919/733-9571

E-mail: <jeanette.furney@ncmail.net>

**NORTH DAKOTA**

Jim Boyd

Division of Community Services

600 East Boulevard Avenue, Dept. 105

Bismarck, ND 58505-0170

Phone: 701/328-2094

Fax: 701/328-2308

E-mail: <jboyd@state.nd.us>

**RHODE ISLAND**

Kevin Nelson

Department of Administration

Statewide Planning Program

One Capitol Hill

Providence, RI 02908-5870

Phone: 401/222-2093

Fax: 401/222-2083

E-mail: <knelson@doa.state.ri.us>

**SOUTH CAROLINA**

Omeagia Burgess

Budget and Control Board

Office of State Budget

1122 Ladies Street, 12^th^ Floor

Columbia, SC 29201

Phone: 803/734-0494

Fax: 803/734-0645

E-mail: <aburgess@budget.state.sc.us>

**TEXAS**

Denise S. Francis

Director, State Grants Team

Governor's Office of Budget and Planning

P.O. Box 12428

Austin, TX 78711

Phone: 512/305-9415

Fax: 512/936-2681

E-mail: <dfrancis@governor.state.tx.us>

**UTAH**

Carolyn Wright

Utah State Clearinghouse

Governor's Office of Planning and Budget

State Capitol, Room 114

Salt Lake City, UT 84114

Phone: 801/538-1535

Fax: 801/538-1547

E-mail: <cwright@gov.state.ut.us>

**WEST VIRGINIA**

Fred Cutlip

Director, Community Development Division

West Virginia Development Office

Building #6, Room 553

Charleston, WV 25305

Phone: 304/558-4010

Fax: 304/558-3248

E-mail: <fcutlip@wvdo.org>

**WISCONSIN**

Jeff Smith

Section Chief, Federal/State Relations

Wisconsin Department of Administration

101 East Wilson Street, 6^th^ Floor

P.O. Box 7868

Madison, WI 53707

Phone: 608/266-0267

Fax: 608/267-6931

E-mail: <jeffrey.smith@doa.state.wi.us>

**AMERICAN SAMOA**

Pat M. Galea'i

Federal Grants/Programs Coordinator

Office of Federal Programs

Office of the Governor/Department of Commerce

American Samoa Government

Pago Pago, AS 96799

Phone: 684/633-5155

Fax: 684/633-4195

E-mail: <pmgaleai@samoatelco.com>

**GUAM**

Director, Bureau of Budget and Management Research

Office of the Governor

P.O. Box 2950

Agana, GU 96910

Phone: 011-671-472-2285

Fax: 011-671-472-2825

E-mail: <jer@ns.gov.gu>

**PUERTO RICO**

Jose Caballero/Mayra Silva

Puerto Rico Planning Board

Federal Proposals Review Office

Minillas Government Center

P.O. Box 41119

San Juan, PR 00940-1119

Phone: 787/723-6190

Fax: 787/722-6783

**NORTH MARIANA ISLANDS**

Jacoba T. Seman

Federal Programs Coordinator

Office of Management and Budget

Office of the Governor

Saipan, MP 96950

Phone: 670/664-2289

Fax: 670/664-2272

<omb.jseman@saipan.com>

**VIRGIN ISLANDS**

Ira Mills

Director, Office of Management and Budget

#41 Norre Gade Emancipation Garden Station, 2^nd^ Floor

St. Thomas, VI 00802

Phone: 340/774-0750

Fax: 340/776-0069

E-mail: <irmills@usvi.org>

Note: This list is based on the most current information provided by the
States. Information on any changes or apparent errors should be provided
to Sherron Duncan at 202/395-3120 at the Office of Management and Budget
and to the State in question. Changes to the list will only be made upon
formal notification by the State. The list also is published biannually
in the Catalog of Federal Domestic Assistance.

**IX. FREQUENTLY ASKED QUESTIONS**

###### What steps can I take to maximize my chances of receiving a grant?

-   Before preparing your application, read the application package
    carefully and completely.

-   Follow all of the instructions exactly.

-   If you're uncertain about any aspects of this application package,
    contact the competition manager for clarification.

-   A panel of non-Federal readers with experience in school-based
    prevention programs, other youth development specialty, or
    evaluation will review each eligible application submitted by the
    deadline. Be sure to organize your application clearly, provide
    requested information in a comprehensive manner, and respond to each
    selection criterion thoroughly. Reviewers are not allowed to give
    you "the benefit of the doubt;" therefore, if it is not in your
    application, they cannot award points for it.

-   Be sure that your application includes a budget request (ED
    Form 524) and complete narrative justification for each project
    year.

-   Be sure to mail in your application on or before the deadline date
    of August 20, 2003.

###### Is there a matching requirement?

-   No.

Can I charge indirect costs to this project?

-   Yes. However, you must have a negotiated indirect cost rate. An LEA
    may use an indirect cost rates negotiated with its State. Other
    entities must obtain a negotiated indirect cost rate from the
    Department of Education or their cognizant agency. For more
    information about indirect cost rates, please visit
    <http://www.ed.gov/about/offices/list/ocfo/index.html>.

###### Can grant funds be used to support professional development activities?

-   Yes, as long as the activities directly support the purposes of the
    grant.

[]{.mark}

Are there guidelines for how much money can be spent on consultants?
What is the daily limit and is there a cap?

-   There is no established daily limit or cap for consultant fees.
    However, fees must not exceed the usual and customary rate for such
    services. Information related to these fees should be included on ED
    Form 524 under the Budget Categories of Contractual or Other. Also,
    applicants should be sure to fully substantiate all expenditures in
    the budget narrative.

**What is the deadline date for applications under this grant
competition?**

-   August 20, 2003.

###### May I get an extension of the deadline date?

-   Waivers for individual applications failing to meet the deadline
    will not be granted, except in the circumstances described under the
    section on e-Applications. Under very extraordinary circumstances
    the Department may change the closing date for a grant competition.
    When this occurs, we announce a change in a notice published in the
    [Federal Register]{.underline}.

**Who is eligible to apply***?*

-   This grant competition is open to LEAs and public and private
    entities.

###### Can I test students for diseases?

-   Applicants can only propose to test for substances consistent with
    the definition of "drug." These include controlled substances; the
    illegal use of alcohol and tobacco; and the harmful, abusive, or
    addictive use of substances, including inhalants and anabolic
    steroids.

###### 

**Can I test all students in the LEA?**

-   No. Applicants must limit testing to one of the following: (1)
    students who participate in the school's athletic program; (2)
    students who are engaged in competitive, extracurricular
    school-sponsored activities; and (3) students who, along with their
    parents or guardian, have consented or volunteered to participate in
    a random drug testing program.

###### My community-based organization would like to institute a drug testing program for students in our summer program. Is this an eligible activity?

-   No. Drug testing programs must be school-based.

**The superintendent of my local LEA does not wish to participate. Can
my organization operate a drug testing program without his/her
cooperation?**

-   No. Entities other than school districts must work in partnership
    with an LEA.

###### Can we contract with a local laboratory to perform the drug test?

-   Yes. Grantees, however, are responsible for ensuring the
    confidentiality of the results.

###### Who do I contact for more information about this grant competition?

-   Heather Carkuff, Program Analyst, U.S. Department of Education, 400
    Maryland Avenue, SW -- Room 3E250, Washington, DC 20202-6450,
    E-mail: <heather.carkuff@ed.gov>

**X. APPENDICES AND FORMS**

-   Authorizing Legislation

-   Application for Federal Education Assistance (ED Form 424)

-   Budget Information -- Non-Construction Programs (ED Form 524)

-   Assurances - Non-Construction Programs (Standard Form 424B)

-   Certifications Regarding Lobbying; Debarment, Suspension and Other
    Responsibility Matters; and Drug-Free Workplace Requirements (ED
    Form 80-0013)

-   Disclosure of Lobbying Activities (Standard Form -- LLL)

-   Certification Regarding Debarment, Suspension, Ineligibility and
    Voluntary Exclusion -- Lower Tier Covered Transactions (ED Form
    80-0014)

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-   Survey on Ensuring Equal Opportunity for Applicants

-   Important Notice to Prospective Participants (ED Form 5348)

-   Grant Application Receipt Acknowledgement

-   Application Package Preparation Checklist

Authorizing Legislation -- No Child Left Behind Act of 2001

Subpart 2-National Programs

SEC. 4121. FEDERAL ACTIVITIES.

\(a\) Program Authorized-From funds made available to carry out this
subpart under section 4003(2), the Secretary, in consultation with the
Secretary of Health and Human Services, the Director of the Office of
National Drug Control Policy, and the Attorney General, shall carry out
programs to prevent the illegal use of drugs and violence among, and
promote safety and discipline for, students. The Secretary shall carry
out such programs directly, or through grants, contracts, or cooperative
agreements with public and private entities and individuals, or through
agreements with other Federal agencies, and shall coordinate such
programs with other appropriate Federal activities. Such programs may
include-

1)  the development and demonstration of innovative strategies for the
    training of school personnel, parents, and members of the community
    for drug and violence prevention activities based on State and local
    needs;

2)  the development, demonstration, scientifically based evaluation, and
    dissemination of innovative and high quality drug and violence
    prevention programs and activities, based on State and local needs,
    which may include-

    a.  alternative education models, either established within a school
        or separate and apart from an existing school, that are designed
        to promote drug and violence prevention, reduce disruptive
        behavior, reduce the need for repeat suspensions and expulsions,
        enable students to meet challenging State academic standards,
        and enable students to return to the regular classroom as soon
        as possible;

    b.  community service and service-learning projects, designed to
        rebuild safe and health neighborhoods and increase students'
        sense of individual responsibility

    c.  video-based projects developed by noncommercial
        telecommunications entities that provide young people with
        models for conflict resolution and responsible decision-making;
        and

    d.  child abuse education and prevention programs for elementary and
        secondary students;

3)  the provision of information on drug abuse education and prevention
    to the Secretary of Health and Human Services for dissemination;

4)  the provision of information on violence prevention and education
    and school safety to the Department of Justice for dissemination;

5)  technical assistance to chief executive officers, State agencies,
    local educational agencies, and other recipients of funding under
    this part to build capacity to develop and implement high-quality,
    effective drug and violence prevention programs consistent with the
    principles of effectiveness in section 4115(a);

6)  assistance to school systems that have particularly severe drug and
    violence problems, including hiring drug prevention and school
    safety coordinators, or assistance to support appropriate response
    efforts to crisis situations;

7)  the development of education and training programs, curricula,
    instructional materials, and professional training and development
    for preventing and reducing the incidence of crimes and conflicts
    motivated by hate in localities most directly affected by hate
    crimes;

8)  activities in communities designated as empowerment zones or
    enterprise communities that will connect schools to community-wide
    efforts to reduce drug and violence problems; and

9)  other activities in accordance with the purpose of this part, based
    on State and local needs.

\(b\) Peer Review-The Secretary shall use a peer review process in
reviewing applications for funds under this section.

IMPORTANT NOTICE TO PROSPECTIVE PARTICIPANTS IN

U.S. DEPARTMENT OF EDUCATION CONTRACT AND GRANT PROGRAMS

## **GRANTS**

Applicants for grants from the U.S. Department of Education (ED) have to
compete for limited funds. Deadlines assure all applicants that they
will be treated fairly and equally, without last minute haste. For these
reasons, ED must set strict deadlines for grant applications.
Prospective applicants can avoid disappointment if they understand that:

**Failure to meet a deadline will mean that an applicant will be
rejected without any consideration**.

The rules, including the deadline, for applying for each grant are
published, individually, in the Federal Register. Six-month or one-year
subscriptions to the daily, official Federal Register may be ordered
from the U.S. Government Printing Office at the following Web site:
[**http://bookstore.gpo.gov/**](http://bookstore.gpo.gov/). The Federal
Register Complete Service also is available in microfiche on the same
Web page. In addition, the Federal Register is available on-line for
free on Government Printing Office (GPO) Access:
[**http://www.access.gpo.gov/nara/**](http://www.access.gpo.gov/nara/).
Depository Library location and Federal Register services:
[**http://www.archives.gov/federal-register/index.html**](http://www.archives.gov/federal-register/index.html).

The instructions in the Federal Register must be followed exactly. Do
not accept any other advice you may receive. No ED employee is
authorized to extend any deadline published in the Register. Questions
regarding submission of applications may be addressed to:

U.S. Department of Education

Application Control Center

Washington, D.C. 20202-4725

**CONTRACTS**

Competitive procurement actions undertaken by the ED are governed by the
Federal Acquisition Regulations and implementing Department of Education
Acquisition Regulations.

Generally, prospective competitive procurement actions are synopsized in
the Commerce Business Daily (CBD). Prospective offerors are therein
advised of the nature of the procurement and where to apply for copies
of the Request for Proposals (RFP). All of ED's RFPs are now available
on-line for downloading at the following Web site:
<http://www.eps.gov/spg/ED/index.html>.

Offerors are advised to be guided solely by the contents of the CBD
synopsis and the instructions contained in the RFP. Questions regarding
the submission of offers should be addressed to the Contracts Specialist
identified on the face page of the RFP. Offers are judged in competition
with others, and failure to conform with any substantive requirements of
the RFP will result in rejection of the offer without any consideration
whatever.

Do not accept any advice you receive that is contrary to instructions
contained in either the CBD synopsis or the RFP. No ED employee is
authorized to consider a proposal, which is non-responsive to the RFP.
Six-month or one-year subscriptions to the CBD may be ordered from the
U.S. Government Printing Office at the following Web site:
<http://bookstore.gpo.gov/>. Information included in the Federal
Acquisition Regulation is contained in Title 48, Code of Federal
Regulations, Chapter 1. The foregoing publication may be obtained by
sending your check or money order only, no cash or stamps, to:

Superintendent of Documents

U.S. Government Printing Office

Washington, D.C. 20402-9371

In addition, the Commerce Business Daily is available on-line for free
at the following Web site:
[**http://cbdnet.access.gpo.gov/**](http://cbdnet.access.gpo.gov/). The
Federal Acquisition Regulations are available on-line at the following
Web site: [**http://www.arnet.gov/far/**](http://www.arnet.gov/far/).

ED FORM 5348, 10/01

#### GRANT APPLICATION RECEIPT ACKNOWLEDGMENT

If you fail to receive the notification of application receipt within 15
days from the closing date, call the U.S. Department of Education's
Application Control Center at 202/708-9493.

**GRANT AND CONTRACT FUNDING INFORMATION**

The Department of Education provides information about grant and
contract opportunities electronically in several ways:

Department of Education Web site - <http://www.ed.gov/>

Office of the Chief Financial Officer Web Page --
<http://www.ed.gov/about/offices/list/ocfo/index.html>

**D-U-N-S NUMBER INSTRUCTIONS**

The D-U-N-S Number is a unique nine-digit number provided by Dun &
Bradstreet that does not convey any information about the recipient. A
built-in check helps to ensure the accuracy of the D-U-N-S Number. The
ninth digit of each number is the check digit, which is mathematically
related to the other digits. It lets computer systems determine if a
D-U-N-S Number has been entered correctly.

If you do not currently have a D-U-N-S Number you can obtain one at no
charge by calling 800/333-0505 or by completing a D-U-N-S Number Request
Form on the Internet at the following Web site: <http://www.dnb.com/>.

**Please note that we cannot make a grant award without a D-U-N-S
Number.**

**Use This Checklist in Preparing Your Application Package**

-   Application for Federal Education Assistance (ED Form 424) has been
    completed according to the instructions and includes the nine-digit
    D-U-N-S Number and Tax Identification Number.

-   Application for Federal Education Assistance (ED Form 424) has been
    signed in black ink and dated by an authorized official and the
    signed original has been included with your submission.

-   One signed original and two copies of the application (including ED
    Form 424 and appendices), plus one voluntarily submitted additional
    copy have been included. All copies are unbound. Each page is
    consecutively numbered.

-   Mailing Address: U.S. Department of Education, Application Control
    Center, Attention: CFDA #84.184D, ROB 3 -- Room 3671, 7^th^ and D
    Streets, SW, Washington, DC 20202-4725

-   Deadline Date: Applications must be postmarked or hand delivered by
    **August 20, 2003** (see pages 19-22 of this application package).

**THE APPLICATION AND APPENDICES INCLUDES:**

Each copy of the application must include the following sections:

-   Application for Federal Education Assistance (ED Form 424) - Page 1

-   Table of Contents - Page 2

-   Project Abstract - Page 3 (one page maximum)

-   Project Narrative (up to 25 pages double-spaced)

-   Budget Information Form (ED Form 524) and budget narrative

-   Partnership Agreement (applicants other than LEAs)

-   Assurance of Legal Review

-   Assurances---Non-Construction Programs (ED Form 424B), signed and
    dated by an authorized official (including original signature in at
    least one copy)

-   Certifications Regarding Lobbying (ED Form 80-0013), signed and
    dated by an authorized official (including original signature in at
    least one copy)

-   Disclosure of Lobbying Activities (Standard Form -- LLL), signed and
    dated by an authorized official (including original signature in at
    least one copy)

-   Certification Regarding Debarment (ED Form 80-0014), signed and
    dated by an authorized official (including original signature in at
    least one copy)

-   A narrative response to the GEPA provision, describing the steps the
    applicant proposes to take to ensure equitable access to, and
    participation in, its Federally-assisted program for students,
    teachers, and other program beneficiaries with special needs.

-   Copy of Applicant's Letter to State Single Point of Contact

[^1]: Johnston, L.D., O'Malley, P.M., and Bachman, J.G. [Monitoring the
    Future national results on adolescent drug use: Overview of key
    findings, 2002.]{.underline} (NIH Publication No. 03-5374). MD:
    National Institute on Drug Abuse. Available online at
    http://monitoringthefuture.org/pubs/monographs/overview2002.pdf

[^2]: [What You Need to Know About Drug Testing in Schools]{.underline},
    Office of National Drug Control Policy, July 2002. Available on-line
    at <http://www.whitehousedrugpolicy.gov/pdf/drug_testing.pdf> or
    <http://www.whitehousedrugpolicy.gov/publications/drug_testing/index.html>.