**[2006 AHRQ Honor Awards Ceremony]{.underline}**

**[Day, September 19, 2006]{.underline}**

**[AHRQ Conference Center]{.underline}**

**[John M. Eisenberg Building, 540 Gaither Road]{.underline}**

**[Rockville, Maryland 20850]{.underline}**

**[Purpose of Task Order:]{.underline}**

The Agency for Healthcare Research and Quality (AHRQ) sets aside a time
each year to recognize and honor exceptional achievement of their
employees. In order to successfully prepare and carry out the
requirements needed for this event, a logistical services contractor is
required.

**[Period of Performance:]{.underline}**

April 5, 2006 -- September 24, 2006

**[Statement of Work:]{.underline}**

*Task 1:* The Contractor shall meet with the Project Officer to discuss
the overall plans for the ceremony.

*Task 2:* Sample brochure and necessary information and specific
instructions required to start preparing awards brochure will be
provided **three months** prior to date required for submission to AHRQ.
Initial brochure drafts will be submitted in manuscript form. Contractor
is responsible for all proofreading and corrections to drafts documents.
Typed information for brochure to be delivered to Project Officer no
later than **July 18.**

*Task 3:* The Contractor shall [proof]{.underline} a camera-ready copy
of the data (name, title organization, and citation) and photographs for
the award brochure (approximately **8 weeks** before the ceremony.)
[Camera-ready with agency logo will be done in-house. Brochure will be
about 55 pages in length. Design and layout of the book will also be
done in-house.]{.underline}

*Task 4:* (Approximately **June 20**) Necessary information and samples
provided with specific instructions required to start preparing
exemplars which will be used by AHRQ's vendor to manufacture appropriate
award plaques and printing of award certificates. Exemplars will be
proofread for correctness and necessary corrections made. Final
exemplars to be delivered to Project Officer no later than **July 17**
for review and approval. Once approved by Project Officer, Project
Officer will arrange for plaques to be engraved and returned to
contractor for review of final product. Final plaques to be available
for approval and final acceptance by Project Officer no later than
**August 8.** Contractor shall have plaques delivered to Conference
Center on **September 18.** Project Officer shall provide Contractor
with secured location within the Conference Center.

*Task 5:* The Contractor shall contact the awardees directly to see if
attending the ceremony. If group, who will be accepting for the group on
stage and which group members will be attending for seating purposes.
(**10 weeks** before the ceremony.)

*Task 6:* The Contractor shall proof the shipment of awards for AHRQ
awards recipient from the manufacturer; reviewing them for quantity and
quality; and inserting personalized certificates in plaques (**4 weeks**
before the ceremony.)

*Task 7:* The Contractor shall have Certificates of Appreciation
(provided by Project Officer) printed, proofread, and framed with 8-1/2x
11" frames for 8-1/2x11" certificate. Completed product to be delivered
to Project Officer no later than **August 29.**

*Task 8:* The Contractor shall make name cards for the recipients
reserved seating and place the cards on the chair on **September 18**.

*Task 9:* The Contractor shall pick up Commissioned Corps medals and
certificates from the customer and confirming that all medals for
presentation are present.

*Task 10:* The Contractor shall deliver the awards, medals, group
certificates, brochures, and other related items such as 3 flags (U.S.,
Surgeon General, and Public Health Service, PHS seal, and pitcher and
cups to the ceremony site on **September 18.**

*Task 11:* The Contractor shall assist in displaying the awards and
medals [in presentation order]{.underline} and assisting in their
presentation during the ceremony.

*Task 12:* The Contractor shall set boxes of brochures for distribution
at entrances to the auditorium.

*Task 13:* (Approximately **July 10**) Contractor will arrange with
florist for two floral arrangements for the Awards Ceremony. Project
Officer will provide specifications. Contractor will contract with
florist. Floral arrangements will be delivered to the Awards Ceremony in
the morning on the day of the ceremony, **September 19.**

*Task 14:* The Contractor shall provide staff to perform miscellaneous
duties in addition to those specified above, including the attendant to
move the stage flowers after the ceremony to the reception site.

*Task 15:* (*Approximately* **July 10**) Contractor will contract with
caterer for services. The Contractor shall arrange for a caterer to
provide a food reception after the awards ceremony at the ceremony site.
Contractor will provide Project Officer with menu choices for reception
from three caterers. Project Officer will provide information regarding
menu specifications and requirements. After Project makes menu
selection, Contractor will contract with caterer for services.

*Task 16:* The Contractor shall, after the reception, clean up in
accordance with instructions from the Project Officer.