**Frequently Asked Questions - webTA**

**Q1. What is webTA?**

**A.** WebTA is the web-based time and attendance program that the
Department of Commerce purchased, modified and enhanced to replace the
DOS Time & Attendance software program. It was developed to interface
with our payroll/personnel service provider, the National Finance Center
(NFC). Deployment throughout the Department, including all NOAA offices,
is currently in progress.

**Q2. How does webTA work?**

**A.** WebTA allows employees or timekeepers to enter and validate the
bi-weekly timekeeping data regarding hours worked and leave taken by
accessing a secure website. For employees entering their own data, webTA
also contains a Leave and Premium Pay module which allows employees to
request leave and various premium pays (overtime and compensatory time,
for example) electronically. Managers certify all time and attendance
records, and approve leave and premium pay requests, online prior to the
payroll deadline. The approved records are then transmitted by an
automatic Build process to the NFC for salary processing, and the record
rolls to the next pay period. There is no timekeeper transmission
process with webTA.

**Q3. Where is webTA located?**

**A.** The webTA server is hosted at the Office of Computer Services in
Springfield, VA. Their Help Desk can be reached at (703) 487-4747.

**Q4. What are the hardware and software requirements?**

**A.** WebTA works with both Macintosh and Personal Computers. As webTA
is a web-based program, you must be able to access the World Wide Web to
use it. Acceptable browsers include Internet Explorer (5.5 or higher),
Netscape (7.1 or higher), Modzilla, Firefox, and Safari.

**Q5. How do I access webTA?**

**A.** Once you have been issued an initial password and User ID, you
may log in to webTA at the URL address
[https://docwebta.ocs.doc.gov](https://docwebta.ocs.doc.gov/). If you do
not remember this URL address, you can access webTA from links on
various websites, including NOAA, the Department of Commerce, or search
for it on Google.

WebTA is accessible from any location where the Internet is available,
24 hours a day, 7 days a week. The only exception is if the system is
taken down for general maintenance or system upgrades. The NOAA Time &
Attendance Office or the Help Desk Staff usually notify webTA users when
the system is unavailable.

**Q6. I have tried numerous times to log in to webTA and have been
unsuccessful. What do I do?**

**A.** As a security precaution, you will be locked out of webTA after
three unsuccessful login attempts. You may receive a pop-up message
stating that you have an "Invalid User ID/Password", and that you should
contact your Administrator. While someone who has been given
Administrator rights can unlock your account, it is usually far more
efficient to contact either your primary timekeeper or a delegated
timekeeper (backup) to unlock your account and/or give you a new
temporary password. If neither your primary nor your backup timekeeper
is available, contact the NOAA Time & Attendance Office for assistance.

**Q7. HELP! I forgot my password!**

**A.** No one can see your password, but there are several people who
can solve this issue by resetting your password to a new temporary
password. Your primary timekeeper, a delegated timekeeper (backup), or
an Administrator will be able to reset your password. Immediately upon
logging into webTA with the new password, you must change your password
to something known only to you. All passwords must comply with
Departmental policy (be a minimum of 8 characters in length, contain a
mix of letters, numbers and special characters, e.g., \*, #, \$, !, %,
etc.). Passwords cannot be reused for 10 times or within 365 days,
whichever is sooner.

**Q8. Are the User ID and password case sensitive?**

**A.** The User ID is NOT case-sensitive but the password IS
case-sensitive.

**Q9. I have logged into webTA and noticed that there are multiple
buttons at the bottom of the screen. What do they represent?**

**A.** The buttons represent different roles within webTA. Roles
include: Employee, Timekeeper, Supervisor, HR Administrator, and
Administrator.

Your access level/role assignment was established by a webTA
Administrator based on your job function. If you have been assigned more
than one role within webTA, you can move between roles by clicking on
the buttons at the bottom of the webTA screens. The button reflecting
the role you are currently using will be grayed out.

**Q10. What resources are available should I need help?**

**A.** There are many resources for assistance, including:

-   Within webTA, there is an online help menu which can be accessed in
    any screen by clicking on the blue "Help" in the upper right corner.

-   Review these FAQ's. (CTRL-F) will let you scan quickly.

-   Review the E-Learning classes that will be available in the summer
    of FY06.

-   Contact the NOAA Time & Attendance Services Office.

    -   Sharon Morgan (303) 497-4150 Civilian Pay Technician

    -   Crystal Mason (303) 497-4933 Civilian Pay Technician

    -   Carolyn Elliott (303) 497-4155 Civilian Pay Technician

    -   Joy Carrier (303) 497-4869 Voluntary Leave Transfer Program/Pay
        Specialist

    -   Amy Mendez (303) 497-4478 Payroll Program Manager/webTA
        Administrator

**Q11. When I click on the login button I get a pop up window which
states "This page cannot be displayed". What does this mean? Is the
system down?**

**A.** As is the case with all applications, sometimes webTA is not
available. There are many reasons why the system may not be available.
It could be a problem with your local server or the server on which
webTA resides. If the problem is system-wide, there will usually be an
e-mail message sent by the NOAA Time & Attendance Office or the Help
Desk notifying users of the problem and projected unavailability of the
system. You can also check the webTA operational status by going to the
Department of Commerce website at
http://ohrm.os.doc.gov/HR_Applications/PROD01_001077.html.

**Q12. How often does my password need to be changed?**

**A.** WebTA requires a new password every 90 days. A warning message
will be given within 7 days of expiration. If you do not change your
password before it expires, you will be locked out of webTA and will
need to contact your primary or backup timekeeper to gain access.

**Q13. Can the forward and backward buttons on my browser be used while
logged into webTA?**

**A.** No, do NOT use your forward or backward browser buttons to
navigate within webTA or you may be logged out of the system. Instead,
use the appropriate button on the bottom of the screen (e.g., Return,
Cancel, Save, etc.) to return to the previous screen and otherwise
navigate within webTA.

**Q14. Can I take a phone call or a short break while logged into
webTA?**

**A.** WebTA has a security setting that will time the user out after
approximately ten minutes of non-use.

**Q15. How do I print a copy of my current Time & Attendance record?**

**A.** To print a copy of the record for the current pay period in
either the Employee or Timekeeper module, click on Summary and then
click on the Printer icon. To print a copy of the record for the current
pay period in the Supervisor module, select "View/Certify Record" and
then click on the printer icon. In all cases, the printed copy will
display the status of the current pay period's record at the time of
printing (Not Validated, Validated or Certified).

**Q16.** **Can past certified Time & Attendance records be viewed and
printed?**

**A.** WebTA maintains a history of all records previously certified and
submitted through webTA. These records are available to the Employee,
Timekeeper and/or Supervisor as long as the employee is an active
employee. To view a previously certified record, click on the button
labeled "Certified T&A's" for the selected employee, select the pay
period you wish to print by clicking on the radio button to the left of
the pay period, scroll down to the bottom of the screen and click on
"View Certified Record." If you wish to print the record, right click
your mouse while in the view-only pop-up box, and select the print
command. If the browser you are using doesn't have a print option when
you right click your mouse, you can print by depressing the Control key
at the same time you depress the letter P key (CTRL-P).

Any previously certified record printed this way will have "Validated"
listed as the status, even though it is actually the certified record.
It will, however, contain the certification statement from the
supervisor, as well as the time/date stamp of the certification, thereby
indicating that it is indeed a certified record. In order to have the
record status listed as "Certified" the record must be printed (via the
Summary screen) after it is certified by the supervisor but before it is
sent to the NFC.

**Q17.** **Why do some Line Offices have timekeeper entry of timecards
while others have employee entry?**

**A.** Most Line Offices will continue to opt for timekeeper entry.
However, some employees use Activity Based Costing and must track the
multiple projects on which they spend their time. In these cases,
employees may have been instructed to enter their data directly into
webTA as it can accommodate multiple accounting codes such as is
required with Activity Based Accounting. At the time of your conversion
to webTA, you will be instructed which method to use.

**Q18. How do I enter my time if I am not in the office on the day it is
due?**

**A.** Each employee has the responsibility of providing his/her hours
worked and leave taken each pay period. If you use the Employee module
to enter your time into webTA, you must either complete your entries and
validation before the deadline (from any computer that has access to the
Internet) or arrange for your timekeeper to act as your backup if you
will be out on leave or otherwise not able to access the system. For
those whose timekeepers will still enter all timekeeping data, you must
pre-arrange the mode of providing the necessary information in advance
of the deadline or you may not be paid on time. Please be aware that
except in emergency situations, if you do not provide the information to
your timekeeper prior to the payroll deadline, you will not
automatically be paid your standard tour of duty.

**Q19. How do corrections get made to my timecard, for instance if I
asked for annual leave and it was recorded as sick leave or if I worked
additional hours over the weekend?**

**A.** All corrections must be created and validated by your timekeeper,
and certified by your supervisor. If you need a correction made to any
of the previous 25 pay periods, contact your timekeeper with the details
so that a corrected timesheet can be submitted. If you have a correction
that is needed to a pay period of more than one year ago your timekeeper
will need to contact the staff in the NOAA Time & Attendance Office for
assistance.

**Q20.** **Is the use of the Leave and Premium Pay module required?**

**A.** At this time, the use of the Leave and Premium Pay module is
optional. As with the current paper requests, all supporting
documentation (military orders, medical documentation, court summons,
etc.) is still required to be submitted to the timekeeper for retention
with the timekeeping records for six years.

**Q21. If my Line Office doesn't use the Leave module for requesting
leave, or I don't have access to it since we use the Timekeeper to enter
data, how do I request leave and premium pay such as overtime?**

**A.** If you do not have access to the Leave and Premium Pay module, or
your work unit does not yet use this electronic method, then you request
leave and/or premium pay (overtime, compensatory time, compensatory time
for travel) using the same procedures you used with the DOS Time &
Attendance program. If you need clarification as to the procedures to
request leave and premium pay, please contact your supervisor, your
Human Resources Advisor, or the NOAA Time & Attendance Office.

**Q22. I do use the Leave module in webTA for requesting leave, but I
have had to change my plans since my original request was approved. How
can I edit my request?**

**A.** In the current version of webTA, you will need to request that
your supervisor deny the previously approved request so that you can
submit a new request, accurately reflecting the leave taken. In the next
release of webTA, employees will be able to modify leave requests.
Alternatively, you can leave the approved request as is and just enter a
Remark on the appropriate webTA record to indicate that the approved
leave (or a portion thereof) was not used. By virtue of the
certification process, this remark and what it represents will be noted
and approved without requiring a change to the actual leave request.

**Q23. What if my timekeeper or my supervisor is out of the office when
timesheets are due? Will I still be paid?**

**A.** WebTA is designed such that every timekeeper and every supervisor
can have one or more delegates. When an individual is listed as a
delegate by a timekeeper or supervisor, he/she has all the necessary
access under his/her own User ID/password to perform the functions of
the person who delegated duties to them.

**Q24. How many delegates should a timekeeper or supervisor have?**

**A.** At least one delegate should be named at all times, but there is
no limit to how many can be named. Keep in mind, however, that all
individuals named as delegates will receive all system-generated emails
for the group of employees involved.

**Q25. Can a supervisor delegate that function to a timekeeper?**

**A.** Absolutely not. Department of Commerce and NOAA policies strictly
prohibit Timekeepers from performing the role of the supervisor.

**Q26. I have been delegated a role within webTA and now find that I too
will be unable to perform the functions for which I have been delegated.
May I re-delegate my role to another individual?**

**A.** No, you may not re-delegate roles that have been delegated to
you. If no other person has already been delegated and you will not be
able to perform the delegated functions by the payroll deadline, please
inform someone in your supervisory chain and have them contact the NOAA
Time & Attendance Office so that appropriate delegates can be named.

**Q27. As an employee, I enter my own time into webTA. Do I have the
ability to delegate someone to perform this duty for me?**

**A.** No, employees cannot delegate their access to anyone. The
timekeeper is always the default back-up for the employee role.

**Q28. An employee forgot his/her password and has called for
assistance. How can the account be unlocked and the password reset?**

**A.** The primary or delegated timekeeper or an administrator can
unlock the account and/or assign a new temporary password by accessing
the Employee Profile for the affected employee.

If the employee does not need a new password but merely needs the
account unlocked, scroll down to the red box at the bottom of the
screen, click on the Reset box to unlock the account, and click Save.
CAUTION: When unlocking accounts, be very careful not to click on the
Active Employee box for if you do, you will be inactivating the employee
rather than unlocking the account. If you make this mistake, you will
need to contact the NOAA Time & Attendance Office for assistance.

If the employee also needs to have the password reset in addition to
having the account unlocked, before saving the record delete the row of
dots in the two password fields at the top of the Employee profile
screen, and then enter the new password twice, once in each of the two
fields marked "Password" and "Re-enter Password." Now click on Save and
the password will be reset, and the account will be unlocked.

You will need to give the new temporary password to the employee, with
the instruction to enter a new password known only to the employee
immediately upon logging into webTA.

**Q29. When a new employee joins a work unit, how can the timekeeper
determine if they already have an account in webTA or if they need to be
added?**

**A.** It is imperative that duplicate employee records not be entered
into webTA as that will create validation problems. When an employee
joins a work unit, it is prudent to check with the NOAA Time &
Attendance Office to determine if the subject employee has an assigned
User ID, or if a previous record needs to be reactivated.

**Q30. If the new employee has never had a webTA record and needs to be
added, what steps must be taken?**

**A.** The timekeeper needs to click on the New button on the Timekeeper
Main Menu screen to add an employee. This will bring up a blank Employee
Profile screen to be completed, including the assignment of a User ID
and password. Additionally, the timekeeper will need to complete the T&A
Profile, Leave and Locator screens.

**Q31. What should be done when a timekeeper or supervisor changes jobs,
leaves or retires?**

**A.** Contact the NOAA Time & Attendance Services Office so that
changes to the role assignments may be made and employees may be
globally reassigned.

**Q32. In the Edit T&A screen, should I delete lines of pay not used
this pay period?**

**A.** YES, this eliminates unused lines of code and keeps the storage
of data to the optimum level. Additionally, the error and warning
messages during the validation process key off of the transaction codes
so by eliminating unused codes, unnecessary and inappropriate messages
will be eliminated.

**Q33. Can a record be changed after it is certified?**

**A.** Once a record is certified, neither the employee nor the
timekeeper can edit the record without the involvement of the
supervisor. If changes are required to a certified record that has not
yet been sent to the NFC, the supervisor can de-certify the record, and
then the employee or timekeeper can make changes. Once the changes are
entered, the record will need to be revalidated by the employee or
timekeeper and recertified by the supervisor.

If revisions are needed to a certified record that has already been
submitted to NFC, a corrected record will need to be created and
validated by the timekeeper, and certified by the supervisor, in the
next pay period.

**Q34. What actions are necessary when an employee leaves or retires?**

**A.** In the T&A Profile screen for the separating employee, the
Timekeeper needs to check the "Final Record" box. Once the timesheet for
the final pay period processes, this action will result in the record
being automatically inactivated. The only exception is when the
separating employee is a timekeeper or supervisor and then the record
cannot be inactivated until all the assigned employees have been
reassigned to another timekeeper or supervisor. If this is the case, the
system will send a notification email to the Timekeeper and
Administrator indicating that the assigned employees must be reassigned,
and then the separating employee will need to be manually inactivated by
de-selecting the Active Employee box in the Employee Profile.

If copies of the automated audits for the separating employee are
desired, they should be printed prior to the inactivation of the record.

It is also wise for the timekeeper to reset the password of all
separating employees so that they can no longer access the system.
Remember, being a web-based system, it is accessible from any computer
connected to the URL address so it is imperative that the passwords of
separating employees be reset to something they will not know,
particularly if the separating employee served as a timekeeper.

If the employee is separating before the last two days of the pay
period, the timekeeper will also need to enter the Status Change Type
(End) and the Status Change Day (select the final day of employment) on
the T&A Profile screen. Likewise, the timekeeper will need to delete the
accruals on the Leave screen for all full time employees who did not
work their full 80 hours in the final pay period.

**Q35. Can I serve as my own timekeeper in webTA?**

**A.** Given the requirement of supervisor certification in webTA,
individuals may serve as their own timekeeper but it is still
recommended that where possible, someone else perform that function so
as to maintain the highest level of checks and balances.

**Q36.** **I am a supervisor or am acting on my supervisor's behalf; can
I certify my own record in webTA?**

**A.** No**,** self-certification of webTA records is not permissible.
Another supervisor must certify your webTA record.

**Q37. What is the deadline for certifying records?**

**A.** The deadline by which all records must be entered, validated and
certified is 10pm Eastern Time on the first Tuesday of the following pay
period. It is critically important that payroll deadlines be met.
Occasionally, an early payroll deadline will be required by NFC and
notification will be made to all affected parties via email.

**Q38. Can a supervisor create or edit an employee's Time & Attendance
record?**

**A.** No, a supervisor does not have the required access to edit the
Time & Attendance records directly. Supervisors requesting changes will
need to direct the employee or timekeeper, depending on which role
enters the data, to make the required changes.

**Q39. Can a Time & Attendance record be deleted?**

**A.** No, a regular Time & Attendance record cannot be deleted.
However, edits can be made to the current record any time prior to the
certified record being sent to the NFC for processing. If the record has
been certified but not yet sent to the NFC, the supervisor will need to
de-certify the record before changes can be entered.

Uncertified corrections can be deleted by the Timekeeper.

**Q40. What does a "C" on a record mean?**

**A.** The timekeeper has created a corrected timecard for this employee
for the specified pay period.

**Q41. As a timekeeper, how do I make a correction to a previous pay
period when the historical record for the subject pay period is
available in webTA?**

**A.** Pull up the historical record and enter the necessary changes,
following the instructions that are on the "Help" Menu or the
instructions provided by the NOAA Time & Attendance Office. If you need
additional assistance, contact the NOAA Time & Attendance Office. The
NFC system will allow you to submit a corrected timesheet for any of the
previous 25 pay periods. If a correction involving a pay period of more
than one year ago is needed, you will need to contact the NOAA Time &
Attendance Office for assistance. Please note that the NFC will only
guarantee correct processing of corrections if they are limited to three
corrections per employee per pay period.

**Q42. As a timekeeper, how do I make a correction to a previous pay
period when [no]{.underline} historical record for the subject pay
period is available in webTA?**

**A.** Since no historical record for the subject pay period exists in
webTA, you will need to create a record. Follow the instructions that
are on the "Help" Menu, the written instructions provided by the NOAA
Time & Attendance Office, or contact the NOAA Time & Attendance Office
for assistance.

**Q43. Do corrected timesheets need to be validated and certified?**

**A.** Yes, all corrected records must be validated by the timekeeper
and certified by the supervisor. Any records not certified will not
proceed to the BUILD process, and will therefore not be sent to the NFC
for processing.

**Q44. Do the forward leave balances in the current pay period need to
be manually adjusted by the Timekeeper when a correction is submitted,
as was the case with the DOS Time and Attendance System?**

**A.** If historical webTA records exist for all intervening pay periods
from the corrected pay period to the current pay period, then the leave
balances should not be manually adjusted as the system will
automatically roll the corrections through each pay period. However, if
a correction is being made to a pay period that has no prior record in
webTA (i.e., it was submitted through DOS or some other means), or there
is an intervening pay period that is missing in webTA, then the forward
balances should be adjusted in the Leave screen for the current pay
period to reflect any change to leave balances as a result of the
corrected Time & Attendance record.

**Q45. How does webTA know how many hours of annual leave to accrue each
pay period?**

**A.** The Service Computation Date (SCD) is maintained in the T&A
Profile screen for each employee so that the system can calculate the
appropriate annual leave accruals each pay period. Additionally, webTA
will change the annual leave accrual rate from four hours/pay period to
six hours/pay period and from six hours/pay period to eight hours/pay
period in the first full pay period following the employee's third and
fifteenth anniversary, respectively.

NOTE TO TIMEKEEPERS: The annual leave accrual rate does not change until
the SCD is entered and the T&A Profile is saved.

**Q46. How does webTA know my annual leave ceiling?**

**A.** In the T&A Profile that is maintained by the timekeeper for each
employee, the appropriate leave ceiling is entered so that any annual
leave above the ceiling that is not used before the end of the leave
year is automatically cut back to the allowable ceiling. If no leave
ceiling is entered, webTA uses the default ceiling of 240 hours.

**Q47. How do the accounting codes to which employee time will be
charged get added to the Timekeeper Account Table?**

**A.** This function must be completed by the ***primary*** Timekeeper,
not the backup or delegated Timekeeper. At the main menu, click on
accounts, and add an account from the account table. The project codes
listed under the employee's primary timekeeper account list are the
project codes the employee will be able to select when they enter their
T&A.

**Q48. I am an employee and enter my own timekeeping data. I cannot find
the needed labor account on my Select Account drop down menu; what do I
do?**

**A.** Ask your primary timekeeper to add the requested account to
his/her Timekeeper Account Table, which will make the account available
to you on the drop down menu.

**Q49. I am the primary timekeeper and cannot find the needed labor
account in the list of existing accounts, to add to my Timekeeper
Account Table. What should I do?**

**A.** Check with your Budget or Finance office to determine if the code
you are seeking to use is a valid project/task code and has been entered
into the master account list in webTA. If it is a valid account that has
not yet been added to webTA, the Timekeeper will need to request that
the Budget or Finance Office add it, or the Timekeeper will need to
create the account for the entire webTA community. Follow the
instructions for creating new accounts on the "Help" menu or in the
written instructions provided by the NOAA Time & Attendance Office, or
contact the NOAA Time & Attendance Office for assistance.

**Q50. My record is still on last pay period; how do I get the pay
period to advance so I may enter my time for the current pay period?**

**A.** Records for active employees advance to the new pay period once
they have been certified and sent to the NFC for processing. If the
payroll deadline was missed, the record would not have been sent to the
NFC and therefore did not roll forward to the next pay period.
Timekeepers have the ability to change the pay period for the current
record.

Please note that records that have been placed on hold will advance to
the next pay period during the weekend in the middle of the pay period.
Therefore, when employees are returning to duty, do not take their
records off hold until they have advanced to the current pay period
(i.e., the second week of the pay period).

**Q51. Where is advanced leave entered in webTA?**

**A.** There is no specific code for advanced leave in the data entry
screen in webTA as there was in the DOS Time & Attendance system. The
used leave should be entered on the Time & Attendance record and if it
results in a negative (advanced) balance, a notation will automatically
be displayed in the Leave Data section of the T&A Summary, stating that
advanced leave is being used. The certification process by the
supervisor indicates an approval of the advanced leave.

However, in the Leave and Premium Pay module, an employee can and should
request advanced leave if the appropriate number of hours have not yet
been accrued.

**Q52. The Timekeeper has received notification from the Leave Share
Coordinator that an employee has received donations under the Voluntary
Leave Transfer program. Where should the annual leave hours donated to
the leave recipient be entered?**

**A.** The Timekeeper should manually add the donated hours to the
annual leave forward balance in the Leave screen for the pay period
noted by the Leave Share Coordinator. Additionally, a remark such as "#
hours donated annual leave received" should be added to the Time &
Attendance record.

**Q53. The Timekeeper has received notification from the Leave Share
Coordinator that an employee has donated annual leave under the
Voluntary Leave Transfer program. Where should the donated annual leave
hours be deducted?**

**A.** The Timekeeper must manually deduct the hours from the annual
leave forward balance on the Leave screen for the pay period noted by
the Leave Share Coordinator. Additionally, add a remark to the Time &
Attendance record indicating "# hours annual leave donated."

**Q54. Premium pay such as overtime or regular compensatory time was
reflected on the certified T&A, no error message was received during the
validation process, and yet the Leave and Earnings Statement shows the
NFC cut back the number of hours for which the employee was paid
overtime or credited with regular compensatory time. Why?**

**A.** WebTA is not programmed with salary information, so it does not
know if someone has exceeded the bi-weekly limitation on earnings. The
NFC does have the salary information and is programmed to automatically
cut back earnings to the amount allowable under current law.

**Q55. As a supervisor, how do I know if a record is ready for
certification?**

**A.** In the Supervisor Main Menu, click on the "Select Employee"
button. On the left side of this screen there is a "Status" column. The
Status column will contain a message "Tkp. Validated" for records that
have been validated by the timekeeper or "Emp. Validated" for records
validated by the employee. Only validated records may be certified. Once
certified, the status column will reflect "Certified," meaning the
supervisor has approved the record. The status column is also reflected
on the Timekeeper's "Select Employee" screen.

**Q56. One of my employees has disappeared from my Timekeeper Select
Employee list, what do I do?**

**A.** Check your email to see if you have received an automated
notification that another Timekeeper has taken over the timekeeper
function for the affected employee. If no email notification was
received, perform the Takeover function from the Timekeeper Main Menu
and the employee will reappear on your list if they are still listed in
webTA as an Active employee.

If they are still missing after performing the above, contact any HR
Administrator, Administrator, or the NOAA Time & Attendance Office so
that they can check to see if the employee were inadvertently
inactivated. If so, once reactivated, the employee will reappear on your
list.

**Q57. One of my direct reports/employees has disappeared from my
Supervisor Select Employee list, what do I do?**

**A.** Ask the Timekeeper to check to see who is listed as the
employee's supervisor on the Employee Profile screen. If necessary,
instruct the timekeeper to make any necessary changes.

**Q58. Even though the certified record is saved electronically, is a
hard copy required?**

**A.** Effective April 19, 2006, Human Resources (HR) Bulletin No 032,
Printing and Signing Hard Copy webTAs, was signed by the Director for
Human Resources Management, Department of Commerce. This HR Bulletin
rescinds the requirement to print hard copies of the certified webTA
records for subsequent supervisory signature. This change was effective
immediately and applies to all webTA users. As a reminder, supervisors
are still required to certify webTA records on-line via the webTA
application and are not to delegate this responsibility to timekeepers.

The HR Bulletin is available the Office of Human Resources Management\'s
website at: <http://ohrm.os.doc.gov/Policy/PROD01_001038.html> (from the
homepage, select Quick Index, then Policy, then Human Resources
Bulletins. This HR Bulletin is listed under the 2006 HR Bulletins.)

If a hard copy of the certified record is still desired by the user,
this can easily be accomplished by the supervisor at the time of
certifying. After certifying the record, the supervisor should
immediately go back into the record, click the printer icon, and then
Cancel out of the record. This will result in a printed copy of the
certified record without changing the certification status. If the
record is printed before the certification is completed, it will be a
copy of the validated record, not the certified record.

The timekeeper can also print the certified copies by selecting the
Summary screen for each employee. This must be done after the record is
certified but before it is sent to the NFC for processing as part of the
BUILD process if the record status is to reflect "certified." A hard
copy can still be printed after the Build process is completed but the
status will then reflect "validated" rather than "certified." Users can
still determine a certified record from a validated record by the fact
that all historical certified records contain the supervisor's
certification statement at the bottom of the page.

There is no Print All button as webTA was designed to be a paperless
system.

**Q59. What additional training will be available to users of webTA?**

A.  If you desire additional formal webTA training, please contact the
    NOAA Time & Attendance Office. Options available may include:

-   Audio/computer conference calls

-   Face-to-face onsite training

-   E-learning classes (late 2007)