**Minutes of the September 16, 2003**

**Treasury Personal Property and Fleet Managers Meeting**

The quarterly meeting of the Personal Property and Fleet Managers was
held on Tuesday, September 16^th^ in the Treasury Headquarters Office in
Washington, DC. The meeting was convened at 9:15 a.m. in the Board Room
of the Metropolitan Square Building. The meeting was chaired by Carolyn
Austin-Diggs, of the Office of Asset Management.

In attendance were:

  ----------------------------- -----------------------------------------
  Doug Smith                    Bureau of Public Debt

  Frank Sutherland              Office of Comptroller of the Currency

  Wanda Talbott                 Treasury Inspector General for Tax
                                Administration

  Harriett Weber                Treasury Inspector General for Tax
                                Administration

  John Clay                     MINT

  Cornel Peters                 MINT

  Cheryl Molock                 Bureau of Engraving and Printing

  Sheena Pigford                Bureau of Engraving and Printing

  Mary Fawcette                 Internal Revenue Service

  Robert Hense                  Internal Revenue Service

  Derrick Hooks                 Department Offices

  Patty Pettit                  Department Offices

  Maurice Miller                Department Offices

  Carolyn Austin-Diggs          Office of Asset Management

  James Begis                   General Services Administration (GSA)

  Bob Holcombe                  General Services Administration

  Joyce Spalding                General Services Administration

  Linda Wagner                  General Services Administration

  Shab Fardanesh                Department of Energy
  ----------------------------- -----------------------------------------

Carolyn provided opening remarks and welcomed the bureaus to the
meeting. She also welcomed the guest speakers from the General Services
Administration, Bob Holcombe, James Begis, and Linda Wagner.

The first topic was the Federal Personal Property Policy Update that was
presented by Bob Holcombe, Director, Personal Property Management Policy
at the General Services Administration. He provided information on the
Legislative and Regulatory Update, Annual Reports, Miles Romney Award
and Other Initiatives. Bob mentioned the reform legislation, H.R. 2548
which is designed to revise the Federal Property and Administrative
Services Act of 1949. As originally proposed in prior presented bills,
personal property provisions on expanded authorities were included.
There has been controversy over whether to keep the personal property
provisions separate from the real property provisions. Public Law
107-217, recodified without change, the general laws related to public
buildings, property and works now entitled, Title 40 of the United
States Code. The most recent regulatory revision has been to Federal
Management Regulation (FMR) , 102-38, Sale of Personal Property. The
regulation was revised to meet Congress' intent that Federal agencies
can retain direct and reasonably related indirect expenses of sales from
the proceeds of sale of surplus property. Several Federal Management
Regulations have proposed rules pending, FMR 102-40, Hazardous
Materials; FMR 102-42, Seized/Forfeited Assets; and FMR 102-35, General,
(which is in the internal review process at the General Services
Administration.)

Bob Holcombe mentioned several annual reports that are due in the
upcoming months. The Exchange/Sale Report as required by FMR 102-39.75
and the Non-Federal Recipient Report as required by 40 U.S.C. 529. The
Report on Gifts Given to Foreign Individuals, as codified in FMR 102-42,
has been revised. The minimal value of foreign gifts to be reported has
increased from a value of \$265 to \$285. Bob also mentioned the Miles
Romney Award, which recognizes achievements in innovative practices, and
improvement in personal property management. The prior 2002 award began
the bi-annual reporting. The bi-annual process for the award has changed
and annual awarding will resume with the 2003 award in conjunction with
the National Property Management Association. The 2002 award winner was
the Department of Agriculture, Forest Service.

Bob also mentioned several other initiatives as the President's
Management Executive Council (PMEC), Interagency Council on Property
Management (ICPM), Asset Disposition Management System (ADMS),
Information Technology (IT) Recycling, Federal Asset Sales (FAS) and
Joint Financial Management Improvement Program (JFMIP) Liaison, Best
Practices, Property Management Guide, and Health and Human Services
(HHS) KnowNet. Specifically the current status of ADMS is that this
system gathers data from both the DOD and GSA's FSS systems to report on
how long the process is from utilization to disposal for all properties.
It helps to determine which agencies are doing the most efficient and
effective utilization and disposal programs.

He also mentioned that FAS is intended to be a citizen centric system so
that an individual could go to one website and purchase anything that
the Federal government sells (e.g., cars, clothing, real estate, etc.).
The liaison relationship with JFMIP is to ensure that the financial
aspects of the system are addressed. For IT recycling, he discussed that
certain parts of computers are hazardous materials and must be disposed
of properly. For example, the lead in circuit boards. UNICOR offers
services to de-manufacture personal computers so that they can be reused
or recycled. He also mentioned one particular best practice associated
with tagging personal property. WALMART is asking its 100 suppliers to
tag their products before they are delivered to WALMART stores.
Department of Defense is issuing a similar process whereby its top 100
manufactures will be tagging or bar coding the products as well.

Jim Begis, General Services Administration presented the Interagency
Council on Property Management Personal Property Management Review
Guide. The most current guide is dated July 2003. He stated that the
purpose of the guide is to provide an internal control mechanism for
managing personal property. It will assist the agency's Inspector
General to evaluate property systems, to train new staff members, to
help headquarters offices assist subordinate offices. The use of guide
is not mandatory; it is intended to be a standard. Some of the
principles espoused are to get the maximum return on the investment; get
the best costs for the property; excess is the best source for supply
and ensuring that property managers are well training.

Linda Wagner, General Services Administration discussed the Computers
for Learning (CFL) Program. In 1995 President Clinton signed the
Executive Order (E.O.) 12999, Ensuring Opportunity for all Children in
the Next Century, which was an embellishment of the Stevenson Wilder
Act. There are more schools looking for computers than there are
computers that are available. Under the E.O. 12999 the schools that are
eligible for the programs are public, private, parochial and home
schools serving students in pre-kindergarten through grade 12. Also day
care centers and educational non-profit organizations are eligible as
well. Schools must register to participate in the CFL program. Property
managers must search the system for a particular recipient and transfer
the property according to your agency's procedures for the CFL program
and cleaning of computer memory. The system will generate the offer
letter and transfer the property title. The system will collect also the
data for the Non-Federal Recipient Report that is due to GSA. A new
brochure has been published and the CFL program is looking into private
sector donation access in the fall of 2003.

Carolyn welcomed Shab Fardanesh, of the Department of Energy, Office of
FreedomCAR and Vehicle Technologies to the meeting. She provided an
update on the implementation of the Energy Policy Act (EPAct) and
Executive Order 13149. The E.O. requires that alternative fuel vehicles
must consume alternative fuel at least 51 percent of the time. By 2005,
all agencies must increase mileage efficiency by 3 miles per gallon as
compared to 1999. Agencies are to reduce petroleum consumption by 20%.
The EPAct requires that at least 75% of new acquisitions of light duty
vehicles must be alternative fuel vehicles. Governmentwide, there has
only been a reduction of 1 ½% in fuel consumption since 1999.
Governmentwide compliance with acquisitions is at 60% for 2002.

The meeting was adjourned at 12:15 p.m.

The FAST User Input Training started at 12:30 p.m.