APPENDIX B -- Planning Information

**Federal Personnel and Payroll System**

**Client Time and Attendance (T&A) Continuity Planning Information**

Clients of the Federal Personnel and Payroll System (FPPS) and/or
Quicktime should have continuity plans in place to ensure a continuity
of operations for submitting time and attendance information to FPPS. At
a minimum, the following situations should be addressed in T&A
continuity planning:

**A. Time and Attendance (T&A)**.

1\. [FPPS T&A Users:]{.underline}

> a\. [Certifiers.]{.underline} Backup certifiers should be identified
> and trained. The System
>
> Administrator needs to establish FPPS access profiles.
>
> b\. [Releasing/Transmitting Time and Attendance]{.underline}. Multiple
> backup users should be
>
> established who have access to the TARE command (Time and Attendance
>
> data release).

2\. [Quicktime Customers]{.underline}:

> a\. C[ertifiers:]{.underline} Backup certifiers should be identified
> and trained. System
>
> administrator needs to establish access profiles to ensure an
> alternate certifier
>
> has been established for every employee. (Note: If appropriate,
> designate an
>
> employee(s) as a Master Certifier to ensure an alternate exists for
> all
>
> established certifiers.)
>
> b\. [Timekeepers.]{.underline} Backup timekeepers should be identified
> and trained. The
>
> System Administrator should establish access profiles to ensure an
> alternate
>
> timekeeper has been established for every employee. (Note: If
> appropriate,
>
> designate an employee(s) as a Master Timekeeper to ensure an alternate
> exists
>
> for all established timekeepers.)
>
> c\. [Administrators]{.underline}. Multiple Master Administrators
> should be established to
>
> ensure certified time sheets can be released to FPPS for payment.
> Where
>
> feasible,establish Master Administrators in various geographic
> locations or
>
> where network access is gained through different routers.
>
> d\. [Preprint Time Sheets]{.underline}. Establish a preprint time
> sheet for every employee that
>
> can be used as a last resort for payment. Designate who can authorize
> use of
>
> the preprint timesheet for payment and responsible parties for
> notifying the
>
> NBC.
>
> e\. [Support During Non-Traditional Work Periods.]{.underline} Certain
> exigencies may require
>
> staff support to enter T&As during non-traditional work periods.
> Depending on
>
> network constraints related to the exigency, T&A entry should be
> performed by
>
> a Timekeeper.
>
> f\. [See also item 5]{.underline}.

[]{.mark}

3.  [For Clients Using Their Own Time and Attendance
    Systems]{.underline}. Multiple backup users

should be established for submitting Time and Attendance data via the
File Transport

Protocol (FTP). The Security Point of Contact (SPOC) needs to submit a

> Decentralized Security Application Form (DSAF) to authorize backup
> users' access
>
> to FPPS mainframe Time and Attendance datasets. Backup users need to
> be trained
>
> and the FTP Time and Attendance data transmission process should be
> documented.
>
> File Creation Responsibility: WebTADS Time and Attendance System
>
> Nikki Miller, 256-544-8955 <nikki.miller@nasa.gov> \[Functional
> Support Lead\]
>
> Bob Graves, 256-509-6272, 256-544-0652 <bob.graves@nasa.gov>
> \[Application Support\]
>
> T&A File Delivery Responsibility
>
> Integrated Enterprise Management Competency Center (IEM-CC)
> Applications Operations and Maintenance (AOM) group. They can be
> reached via NASA Information Support Center (NISC) HELP DESK
> (866-427-4367) 24x7

4.  **Telecommunications**. Clients should evaluate telecommunications
    used to access

> FPPS. An alternative telecommunications access method should be
> planned for and
>
> available if the primary telecommunications path goes down. NBC's
> preferred
>
> solution is to arrange for an alternate site from which T&A
> information can be
>
> entered (another PPS or Quicktime client location). This solution
> reduces the need
>
> for modifications to telecommunications channels, firewalls, etc.
> Other alternatives
>
> include alternate location PN, dial-up or other connectivity approach,
> and paper-
>
> based T&A submission (e.g., FedEx or fax). Clients needing assistance
> developing an
>
> alternative telecommunications path ay contact the NBC IT Help Desk at
> 303-969-
>
> 7777 and request assistance from the Enterprise Infrastructure
> Division (EID),
>
> Network Services staff.
>
> NASA maintains two encrypted T-1 lines. The data that is transmitted
> to DOI is secure from the srouce to the destination.
>
> Remote 56k dial access and secure Internet access using desktop VPN
> client software are available for use by NASA during periods of
> travel, or at other times when direct network connectivity is
> unavailable. SPOCs must submit a request to establish each individual
> user remote dial access and/or VPN account. NBC provides the VPN
> desktop client to assigned users at NASA.
>
> List of users with T&A FPPS (TBD)
>
> Mike Willis (AOM). 256-961-9606 <Mike.Willis@nasa.gov>
>
> \<TBD\>

5.  **Government Shut Downs**. Client continuity planning should cover
    situations where

> key FPPS application personnel cannot get to work. Mission essential
> personnel
>
> should be able to transmit time and attendance data and certify time
> and attendance
>
> data, and should have telecommunications access to the FPPS
> application. If FPPS
>
> essential activities are being carried out from the employee's home,
> provisions
>
> should be made for calling cards, personal computers, and
> telecommunications
>
> software. Clients needing assistance developing a home personal
> computer
>
> configuration may contact the NBC IT Help Desk at 303-969-7777 and
> request
>
> assistance from the Enterprise Infrastructure Division (EID), Network
> Services staff.

NASA's AOM group has remote access capability, and maintains the ability
to conduct file deliveries via VPN or dialup.

Clients should use the following three pages (two tables and an
additional description page) to submit T&A continuity planning
information to <Duanne_C_Serna@nbc.gov> 303-969-5134 in the Personnel
and Payroll Systems Division. Because the information is sensitive,
please use a secure method of transmission.

[To FedEx a CD, send paper copies, etc.]{.underline}

Duanne Serna

National Business Center

7201 West Mansfield Avenue, MS-D-2430

Lakewood, Colorado 80235

303-969-5134

  -------------------- ----------------- ---------------- -----------------------------
  **Emergency Contact  **Person's Name** **Emergency      **E-mail Address(es)**
  Role**                                 Phone            
                                         Numbers(s)**     

  **→ All Clients**                                       

  Emergency Contact    MSFC NISC         256-544-HELP     N/A

  Emergency Contact                                       
  backup                                                  

  IT Emergency         MSFC NISC         256-544-HELP     N/A
  Telecommunications                                      
  Contact                                                 

  IT Emergency         NSSC Help Desk    1-877-677-2123   nssc-contactcenter@nasa.gov
  Telecommunications                                      
  Contact backup                                          

  **→ FPPS T&A Users**                                    

  Certifier            N/A                                

  Certifier backup                                        

  FPPS TARE command                                       
  contact                                                 

  FPPS TARE command                                       
  backup                                                  

  **→ Quicktime                                           
  Users**                                                 

  QT emergency contact                                    

  QT emergency contact                                    
  backup                                                  

  **→ Other T&A System                                    
  Users**                                                 

  Certifier            Nikki Miller      256-544-8955     <Nikki.Miller@nasa.gov>

  Certifier backup     Debbie Percival   256-544-5525     Debbie.Percival@nasa.gov
  -------------------- ----------------- ---------------- -----------------------------

+---------------------+---------------------------+--------------------+
| **[Time &           |                           |                    |
| Attendance          |                           |                    |
| Continuity Planning |                           |                    |
| -- Information on   |                           |                    |
| site(s) from which  |                           |                    |
| T&A data could be   |                           |                    |
| sent to NBC in an   |                           |                    |
| emerg               |                           |                    |
| ency]{.underline}** |                           |                    |
+---------------------+---------------------------+--------------------+
| **Agency:**         |                           |                    |
+---------------------+---------------------------+--------------------+
| **Name of Site(s)   | **Address(es) For Each    | **Phone Number(s)  |
| from which T&A data | Site**                    | For Each Site**    |
| may be sent**       |                           |                    |
+---------------------+---------------------------+--------------------+
| IEM CC              | NASA IFMP (CC)            | 866-427-4367       |
|                     |                           |                    |
|                     | Bldg INTG 800             |                    |
|                     |                           |                    |
|                     | 287 Dunlop Blvd           |                    |
|                     |                           |                    |
|                     | Huntsville, AL 35824      |                    |
+---------------------+---------------------------+--------------------+
| NSSC                | NASA Shared Service       | 877-677-2123       |
|                     | Center (NSSC)             |                    |
|                     |                           |                    |
|                     | Building 5100, Standby    |                    |
|                     | Rd.                       |                    |
|                     |                           |                    |
|                     | Stennis Space Center, MS  |                    |
|                     | 39529                     |                    |
+---------------------+---------------------------+--------------------+
|                     |                           |                    |
+---------------------+---------------------------+--------------------+

  -----------------------------------------------------------------------
  **Agency:**

  -----------------------------------------------------------------------

An agreement is in place between *NBC and NASA* which handles time and
attendance processing in the event of an emergency, for up to two (2)
payperiods. This agreement stipulates that NBC will process time and
attendance for NASA using the most recent payperiod prior to the NASA
emergency, thus paying NASA employees exactly as they had been paid for
the previous payperiod. The exercise of such emergency action would
normally occur as a result of a declared disaster at Marshall Space
Flight Center, Huntsville, Alabama, which is home to the NASA WebTADS
time and attendance computing facilities.

Authorization from NASA for NBC to exercise this action shall be from
the following list of individuals:

+-----------------------------------------------------------------------+
| Ona Elliot\                                                           |
| Human Capital and Workforce Lead                                      |
|                                                                       |
| NASA IEM Competency Center                                            |
|                                                                       |
| 287 Dunlop Blvd                                                       |
|                                                                       |
| Huntsville, AL 35824                                                  |
|                                                                       |
| 256-544-7342                                                          |
+-----------------------------------------------------------------------+
| Neil Rogers                                                           |
|                                                                       |
| Deputy Director, Office of the CIO                                    |
|                                                                       |
| IEM Competency Center                                                 |
|                                                                       |
| 287 Dunlop Blvd                                                       |
|                                                                       |
| Huntsville, AL 35824                                                  |
|                                                                       |
| 256-544-5628                                                          |
+-----------------------------------------------------------------------+
| Brenda Burkes                                                         |
|                                                                       |
| NASA Shared Services Center Payroll Lead                              |
|                                                                       |
| Building 5100, Standby Rd.                                            |
|                                                                       |
| Stennis Space Center, MS 39529                                        |
|                                                                       |
| 228.813.6241                                                          |
+-----------------------------------------------------------------------+
| Seth Fargen                                                           |
|                                                                       |
| NASA Shared Services                                                  |
|                                                                       |
| Building 5100, Standby Rd.                                            |
|                                                                       |
| Stennis Space Center, MS 39529                                        |
|                                                                       |
| 228.813.6336                                                          |
+-----------------------------------------------------------------------+
| Ronald R. Spoehel                                                     |
|                                                                       |
| Chief Financial Officer                                               |
|                                                                       |
| NASA                                                                  |
|                                                                       |
| 300 E St. SW                                                          |
|                                                                       |
| Washington, D.C.                                                      |
+-----------------------------------------------------------------------+