**GENERAL LEDGER** [NSLI]{.underline} DIVIDEND CONTROL

[ACCOUNT NUMBER]{.underline} [NAME]{.underline} [ACCOUNT
**NUMBER**]{.underline}

4383 1983 V Regular Annual 47\
4383.3 1983 V Regular Annual -01P 48\
4583 1983 Regular Annual (Except V) 47

4583.3 1983 Regular Annual - 01P 48\
(Except V)

4384 1984 V Regular Annual 49\
4384.3 1984 V Regular Annual - 01P 50\
4584 1984 Regular Annual (Except V) 49

4584.3 1984 Regular Annual - 01P 50\
(Except V)

4351 Dividends - Settlement 43\
(All Funds)

4351.3 Dividends Settlement - 01P 44\
(All Funds)

b\. In order to prevent cross actions, all punched card inputs using the
existing dividend control account numbers must be delivered to the
Input/0utput Section, DPC, by c.o.b. December 23, 1983. OCR documents
using the existing dividend control account numbers must be inserted by
c.o.b. December 28, 1983. The revised dividend control account numbers
will be used on all inputs commencing December 30, 1983.

5\. CONCURRENCE: The Director, Philadelphia Data Processing Center
concurs.

6\. RESCISSION: VAC Circular 29-82-9 is rescinded effective December 30,
1983.

Director

[DISTRIBUTION]{.underline}:

A-I

D-1

E- 1-2-3-5

1-2- 3-6-8-12-15-21-22-26-29-33

R-2-5

5-1-2

T-1

**VA** Regional Office and Insurance Center Circular 29-83-5\
Philadelphia, PA December 27, 1983

[DIVIDEND CONTROL ACCOUNT NUMBERS]{.underline}

I. ORGANIZATIONAL ELEMENTS AFFECTED: Insurance Operations Div. - VAROIC\
Finance Division - VAROIC\
Operations Division - VARDPC\
Analysis and Control Div. - VARDPC

2\. REFERENCE: N29-1, Part II, Chapter 24

3\. PURPOSE: To confirm the necessary changes in the Dividend Control
Account Numbers due to the payment of the 1984 dividends.

4\. PROCEDURE:

a\. Effective December 30, 1983, PDN 364/83, the dividend control
account numbers will be changed as shown below:

[NSLI]{.underline}

GENERAL LEDGER DIVIDEND CONTROL\
[ACCOUNT NUMBER]{.underline} [NAME]{.underline} [ACCOUNT
NUMBER]{.underline}

4331 Special and Regular Annual 45\
1948/1982 (V only)

4331.3 Special and Regular Annual 46\
1948/1982 - O/P (V only)

4531 1975/1982 Regular Annual 45\
(Except V)

4531.3 1975/1982 Regular Annual - 46\
O/P (Except V)

[USGLI]{.underline}

4332 Special and Regular Annual 45\
1921/1984

4332.3 Special and Regular Annual 46\
1921/1984 - O/P

M29-1, Part **II**

Advance Manual Change No. 3-85 August 21, 1985

[Chapter 24. Control Accounts]{.underline}

A. [Change:]{.underline} M29-1, Part **II,** Chapter 24. This advance
manual change is\
issued to update the general ledger control accounting required\
to accomplish an inter-fund transfer of an amount or payment\
previously applied to premium.

**B.** [Procedure]{.underline}: Page 24-37, amend paragraph 24.07 as
follows:

\(1\) Subparagraph 24.07(6), line 4 - Delete \"or an amount of payment
previously applied is being withdrawn and\".

\(2\) Subparagraph 24.07(6)(c) - Under the Control Accounts Entries
column, change DR 1-(3I) to read DR 1-(34).

C. New or Revised

[Insurance Forms]{.underline}: None

PAUL F. KOONS

Acting Assistant Director for Insurance

[DISTRIBUTION]{.underline}:

335/29 92\
310/290 51\
310/291 111\
310/Library 1\
203/SDA 2\
C0/311D 2

Regional

VA Office and Insurance Center Circular 29-87-6

Philadelphia, PA **December 14, 1987**

[DIVIDEND CONTROL ACCOUNT NUMBERS]{.underline}

l\. ORGANIZATIONAL ELEMENTS AFFECTED: Insurance Operations **Div. -
VAROIC\
**Finance Division - VAROIC\
Operations Division - VARDPC\
Analysis and Control Div. **- VARDPC**

2\. REFERENCES: M29-l, Part II, Chapter 24

3\. PURPOSE: To confirm the necessary changes in the Dividend Control\
Account Numbers due to the payment o\~ the 1988 dividends.

4\. PROCEDURE:

a\. Effective December 28, 1987, PDN 362/87, the dividend control
account numbers will be change as shown below:

[NSLI]{.underline}

GENERAL LEDGER DIVIDEND CONTROL\
[ACCOUNT NUMBER]{.underline} [NAME]{.underline} [ACCOUNT
NUMBER]{.underline}

4331 Special and Regular Annual 45\
1948/1986 (V only)

4331.3 Special and Regular Annual 46\
1948/1986 - O/P (V only)

4531 1975/1986 Regular Annual 45\
(Except V)

4531.3 1975/1986 Regular Annual - 46\
O/P (Except V)

[USGLI]{.underline}

4332 Special and Regular Annual 45\
1921/1988

4332.3 Special and Regular Annual 46

1921/1988 - O/P

[NSLI]{.underline}

GENERAL LEDGER DIVIDEND CONTROL

[ACCOUNT NUMBER]{.underline} [NAME]{.underline} [ACCOUNT
NUMBER]{.underline}

4387 1987 V Regular Annual 47\
4387.3 1987 V Regular Annual - O/P 48\
4587 1987 Regular Annual (Except V) 47

4587.3 1987 Regular Annual - O/P 48\
(Except V)

4388 1988 V Regular Annual 49\
4388.3 1988 V Regular Annual - O/P 50\
4588 1988 Regular Annual (Except V) 49

4588.3 1988 Regular Annual - O/P 50\
(Except V)

4351 Dividends - Settlement 43\
(All Funds)

4351.3 Dividends - Settlement - O/P 44\
(All Funds)

b\. In order to prevent cross actions, all clerical input transactions
using the existing dividend control account numbers must be inputted
into the system (Run 140) by c.o.b. December 23, 1987. The revised
dividend control account numbers will be used on all dividend control
transactions commencing December 24, 1987.

5\. CONCURRENCE: The Director, Philadelphia Data Processing Center\
concurs.

6\. RESCISSION: VAC Circular 29-86-3 is rescinded effective

December 28, 1987.

ROBERT W. CAREY

Director

[DISTRIBUTION:]{.underline}\
A-I\
D-l\
D-l -2-3-5\
\~ F-l-2-3-6-8-12-15-2l-22-26-[29-33\
\~ R-2-5\
5-1-2\
T-l]{.underline}

**May 10,1971** M29-I, Part I\
**Change**

CONTENTS

CHAPTER 24. CONTROL ACCOUNTS

PARAGRAPH PAGE\
**24.01** General **24-I\
24.02** General Ledger Accounting-ADP System **24-1\
24.03** Control Accounts Used on Input Card Documents **24-3\
24.04** Control Accounts Used on OCR Documents **24-8\
24.05** General Ledger ADP Account Numbers **24-14\
24.06** Guide For Maintenance of General Ledger Accounts **24-16\
24.07** Examples of Control Account Entries Used on Input Documents
**24-36\
24.08** VA Form **29-1610,** Transfer Worksheet **24-39**

24-i

q

**May 10,1971** M29-I, Part I

CHAPTER 24. CONTROL ACCOUNTS **Change I**

24.01 GENERAL

a\. The purpose of this chapter is to outline the various internal and
external controls which are used in the ADP system. These controls are
provided to insure that all transactions (both externally initiated and
internally generated) which affect the master record tape files are
properly processed and accounted for from the time they are initially
placed under control until final processing is completed.

b\. Cash collection transactions (direct remittance and allotment/DFB
loan-lien repayments) are controlled In the ADP system using
predetermined item count and money amount totals.

c\. Certain file maintenance transactions are also controlled outside
the ADP system using general ledger debit and credit postings
accumulated in run **140.**

d\. Amounts which involve these accounts are initially posted outside
the system as debits and credits to the general ledgers from various
accounting control documents and listings. Input cards with contra debit
and credit postings are prepared and processed in run **140** where the
amounts are accumulated for posting to the general ledgers which offset
the controlling amounts posted outside the system.

24.02 GENERAL LEDGER ACCOUNTING-ADP SYSTEM

a\. General ledger account totals are accumulated by funds and
appropriation by the ADP system for posting to the general ledgers. On
cash collection transactions and internally generated transactions, the
general ledger account totals are accumulated automatically by the
program according to the transaction types. On clerically

\_ prepared file maintenance transactions, the totals are accumulated
according to the accounts and amounts debited and credited in the
control account section of the input document. Generally, interfund and
intrafund transfers are accomplished automatically by the system when
only on-tape records are involved. When on-tape and off-tape records are
involved in the accounting, VA Form **9-\~6l0,** Transfer Worksheet, or
VA FL **29-652, /** Off-Tape Adjustment of General Ledger Accounts, must
be prepared outside the system to effect the transfer.

b\. On clerically prepared file maintenance input documents, the general
ledger accounts are debited and credited according to the effect of the
transaction on the fund or appropriation:

Debit to Increase-Credit to Decrease

Asset Accounts

Policy Loans-Basic Account (01)

Policy Loans-Made Current Fiscal Year **(04)**

Policy Liens-Basic Account **(05)**

Policy Liens-Established Current Fiscal Year **(08)**

Expense Accounts

Variance-Shortage **(29)**

Interest on Dividend Credits/Deposits **(40)**

Waivers 4l, 58, **59)**

Write-offs-Policy Liens **(42)**

Dividends (43, 44, 45, 46, 47, 48, 49, 50, 56, 57)

Surrender Values **(53, 54)**

Reserve Applied-Policy Surrendered for Paid-Up or Extended Insurance
**(55)**

24-1

M29-1, Part II May 10,1971

Change 1

Credit to Increase-Debit to Decrease

Asset Accounts

Policy Loans-Cash Collections (02)

Policy Loans-Offsets (03)

Policy Liens-Cash Collections (06)

Policy Liens-Offsets (07)

Debit to Decrease-Credit to increase

Liability Accounts

Undelivered Checks and Payments Due (09)

Dividend Credits/Deposits (10, 11)

Matured Contracts Payable (13)

Unapplied Collections (l4, **15, 16)**

Unassociated Collections (18, 19)

Income Accounts

Interest on Policy Loans (22, 23)

Interest on Premiums in Arrears (24, 25)

Interest on Policy Liens (26, 27)

Variance-Overage (28, 30)

Premiums (31,32,33)

Premiums-TDIP-Cash Collections **(35, 36)**

Debit to Increase-Credit to Decrease

Liability Accounts

Dividend Credits/Deposits-Withdrawn or Applied (12)

Unapplied Collections-Withdrawn or Applied (17)

Unassociated Collections-Withdrawn or Applied (20)

Income Accounts

Premiums Refunded (34)

Premiums-TDIP-Refunded (37)

The following miscellaneous accounts are used in the ADP system as
holding or operating accounts:

**Accountability (21)-a** general ledger account maintained to show the
net worth resulting from the operations of each fund and appropriation
(difference between assets-income and liabilities-expense). In the ADP
system, it is used as a contra account when a basic account is debited
or credited.

**Undistributed Insurance Collections** (38)-a general ledger holding
account used to control cash collections in the ADP system. Generally,
cash collections are credited to this account outside the system. The
system automatically debits the account to clear it and credits an
appropriate cash collection income account when processing the
transaction. In order to effectively control cash collections, the
following restrictions have been placed on the use of this account on
clerically prepared file maintenance input documents:

\(l\) Never *debit* this account. Use VA FL 29-652 for off-tape
adjustment.

\(2\) A credit may be used *only* for an uncollectible remittance or
**a** retroactive allotment/DFB discontinuance which was not reversed in
run 170. When this is done, the contra debit *must* be to an appropriate
cash collections account.

24-2

May 10,1971 M29-I ,Part I\
Change I

**Miscellaneous Transaction Control (39)-a** general ledger holding
account used to control two or more interrelated accounting transactions
through the ADP system. When transactions are rejected which have MTC
account entries, the rejected transactions are controlled by a debit or
credit balance in the MTC account.

Face Amount-Unpaid Matured Contracts and Transferred Accounts (51)
general ledger holding account used to show face values of matured
policies at the time they are established as liabilities in the matured
contracts payable account. The account is cleared, at the time the
matured contract is paid, into a settlement account-installment or one
sum.

**Undistributed Insurance Disbursements** (52\~a general ledger holding
account used mainly to control cash disbursements made by the system and
outside the system. (This account is also used to control amounts being
transferred from tape to off-tape records.) The system automatically
credits this account and debits an expense or asset account when making
**a** cash disbursement. The account is cleared by a manually prepared
disbursement voucher which debits the account and credits the cash
account. When outside the system disbursements are made which affect
master records on tape, the manually prepared disbursement voucher
debits the UID account and credits the cash account. The UID account is
then cleared by processing in the system a clerically prepared file
maintenance transaction which credits the UID account and debits the
appropriate expense account.

24.03 CONTROL ACCOUNTS USED ON INPUT CARD DOCUMENTS

a\. When an accounting action is taken in connection with the insertion
of a master record or the changing of an existing master record,
complete the control account fields of one or more of the inputs listed
below. The number of inputs prepared depends on the number of general
ledger accounts involved in **a** particular transaction. The second
control account field of VA Form **29-5893a** is used for premium
interest adjustment only. The second control account field of the VA
Form **29-5894a** is used for adjustment on loan, lien, and/or dividend
credit/deposit interest.

\(l\) VA Form **29-394,** Dividend Transaction Input Card.

**(2)** VA Form **29-5893a,** Premium Input Card-ADP.

**(3)** VA Form **29-5894a,** Optional Segment Input Card-ADP.

**(4) VA** Form **29-5894b,** TDIP Input Card Only-ADP.

**(5)** VA Form **29-5895a,** Pending Transaction Input Card-ADP.

**(6)** VA Form **29-5897a,** Accounting Control Input Card-ADP.

\(7\) VA Form **29-8328,** Liability Account Input Card.

b\. General ledger accounts relating directly to VA Form **29-394** are
listed below. Adjustments in these general ledger accounts are always
reflected in the control field indicated on the VA Form **29-394.**

Account title

Number

**43** Dividends-Settlement 44 Dividends-Settlement-Overpayments

**45** Dividends-NSLI-Special and Regular-Annual-All Other (except RS/W
Special)-Includes USGLI

**46** Dividends-NSLI-Special and Regular-Annual-All Other-Overpayments
(except RS/W Special)-Includes USGLI

**47** Dividends-NSLI-(Prior Year)-Regular-Annual

**48** Dividends-NSLI-(Prior Year)-Regular-Annual-Overpayments

**49** Dividends-NSLI Current Year)-Regular-Annual

so Dividends-NSLI-(Current Year)-Regular-Annual-Overpayments

**56** Dividend I9\_ Special

**57** Dividend I9\_ Special-Overpayment

24-3

M29-1, Part II May 10,1971\
Change 1

**The** following general **ledger** accounts are used contra to the
above:

**Account Title**

Number

09 Undelivered Checks and Payments Due\
39 Miscellaneous Transaction Control\
52 Undistributed Insurance Disbursements

c\. General ledger accounts relating directly to VA Form 29-5893a are
listed below. Adjustments to these general ledger accounts are reflected
in the control account fields of VA Form 29-5893a as indicated.

Account

**Number Title Field Used**

**31** Premiums-Cash Collections First\
32 Premiums-Offsets First\
**33** Premiums-Purchase of Extended or Paid-Up Insurance First\
34 Premiums-Refunded or Transferred First\
24 Interest on Premiums in Arrears-Cash Collections Second\
25 Interest on Premiums in Arrears-Offsets Second

**The** following general ledger accounts are used contra to the above:

Account

**Number Title**

20 Unassociated Collections-Withdrawn or Applied\
38 Undistributed Insurance Collections\
39 Miscellaneous Transaction Control\
52 Undistributed Insurance Disbursements\
**53** Surrender Values\
**55** Reserve Applied-Surrender for Paid-Up or Extended Insurance\
58 Waivers-Premiums\
59 Waivers-Premiums Reimbursable

d\. General ledger accounts relating directly to VA Form 29-5894a are
listed below. Adjustments in these general ledger accounts are always
reflected in the control field indicated on the VA Form 29-5894a.

\(I\) When preparing VA Form 29-5894a for file maintenance operations,
and interest adjustments are required which increase or decrease loan,
lien, or dividend credit/deposit balances, the general rule is to debit
or credit the same general ledger accounts used to capitalize interest:

ADP

**Account** Account

Number

04 Policy Loans-Made Current Fiscal Year\
08 Policy Liens-Established Current Fiscal Year

II Dividend Credits/Deposits-Established Current Fiscal Year

24-4

May 10,1971 M29-1, Part 11\
Change 1

**(2)** In following this rule, when making an interest adjustment at
the same time another action is taken which also increases or decreases
the controlled account balance, it would normally be necessary to
prepare two VA Forms **29-5894a,** since different accounts are used for
the change in balance.

**(a) In** order to reduce the number of input cards, one VA Form
**29-5894a** may be prepared and interest adjustment made using the
general ledger account that is used for the other action being taken,
provided a cash collections account is not used for the other action.
(If the other account is a cash collections account, it will be
necessary to prepare two VA Forms **29-5894a,** one to adjust the
balance using the cash collections account and one to adjust the balance
using the interest capitalization account.)

\(b\) For example, a \$10 loan repayment pending transaction in the same
fund as the loan and postmarked after the loan interest capitalization
date and before the loan anniversary date, is being applied to reduce
the loan balance. One VA Form **29-5894a** may be prepared to reduce the
loan balance for the amount of the payment and also for the interest
adjustment using the following entries in the control account sections
of the VA Form **29-5894a:**

V Fund-DRMTC(39) \$10.10\
V Fund-CR Policy Loans-Offsets (03) 10.10

V Fund-DR Interest on Policy Loans-Offsets **(23)** .10\
V Fund-CR MTC **(39)** .10

If **a** loan repayment pending transaction is in a different fund than
the loan, two VA Forms **29-5894a** are necessary since the cash
collections account must be used for the amount of the repayment and
**a** noncash collections account must be used for the amount of the
interest adjustment:

First VA Form 29\~894a

RS Fund-DRMTC **(39)** \$10.00\
V Fund-CR Policy Loans-Cash Collections (02) 10.00

Second VA Form 29-58 94a

V Fund-DR MTC **(39)** .10\
V Fund-CR Policy Loans-Made Current Fiscal Year (04) .10\
V Fund-DR Interest on Policy Loans-Offsets **(23)** .10

V Fund-CR MTC(39) .10

\(c\) Loans

Account

Number Title Field Used

**01** Policy Loans-Basic Account First\
02 Policy Loans-Cash Collections First\
03 Policy Loans-Offsets First\
04 Policy Loans-Made Current Fiscal Year First\
**22** Interest on Policy Loans-Cash Collections Second\
**23** Interest on Policy Loans-Offsets Second

24-5

**M29-1, Part II May 10,1971**

Change 1

The following general ledger accounts are used contra to the above:
**Account**

**Number Title**

20 Unassociated Collections-Withdrawn or Applied\
21 Accountability\
28 Variance-Overage -Cash Collections\
29 Variance-Shortage\
30 Variance-Overage-Offsets\
38 Undistributed Insurance Collections\
39 Miscellaneous Transaction Control\
52 Undistributed Insurance Disbursements\
**63** Policy Loans-Received From Other Stations

\(d\) Liens

Account

**Number Title Field Used**

**05** Policy Liens-Basic Account First\
06 Policy Liens-Cash Collections First\
07 Policy Liens-Offsets First\
08 Policy Liens-Established Current Fiscal Year First\
26 Interest on Policy Liens-Cash Collections Second\
27 Interest on Policy Liens-Offsets Second

The following general ledger accounts are used contra to the above:
**Account**

**Number Title**

20 Unassociated Collections-Withdrawn or Applied\
21 Accountability\
28 Variance-Overage -Cash Collections\
29 Variance-Shortage\
30 Variance-Overage-Offsets\
38 Undistributed Insurance Collections\
39 Miscellaneous Transaction Control\
41 Waivers-Receivables and Liens\
42 Write-offs-Policy Liens\
52 Undistributed Insurance Disbursements\
54 Surrender Values-Overpayments\
**65** Policy Liens-Received From Other Stations

\(e\) Dividend Credits/Deposits

Account

**Number Title Field Used**

**10** Dividend Credits/Deposits-Basic Account First\
II Dividend Credits/Deposits-Established Current Fiscal Year First\
12 Dividend Credits/Deposits-Withdrawn or Applied First\
40 Interest on Dividend Credits/Deposits Second

24-6

May 10,1971 M29-1, Part 11\
Change 1

The following general ledger accounts are used contra to the above:

Account

Number Title

**20** Unassociated Collections-Withdrawn or Applied\
21 Accountability\
39 Miscellaneous Transaction Control\
**52** Undistributed Insurance Disbursements\
**67** Dividend Credits/Deposits-Received From Other Stations

e\. The following general ledger accounts relating directly to VA Form
**29-5894b** are listed below. Adjustments in these general ledger
accounts are always reflected in the first control account field on the
VA Form **29-5894b.**

Account

Number Title

**35** Premiums-TDIP-Cash Collections\
**36** Premiums-TDIP-Offsets\
**37** Premiums-TDIP-Refunded

The following general ledger accounts are used contra to the above:

Account

Number Title

**20** Unassociated Collections-Withdrawn or Applied\
**38** Undistributed Insurance Collections\
39 Miscellaneous Transaction Control\
**52** Undistributed Insurance Disbursements

f\. General ledger accounts relating directly to VA Form **29-5895a**
are listed below. Adjustments in these general ledger accounts are
always reflected in the control account field on the VA Form
**29-5895a.**

Account

Number Title

**14** Unapplied Collections-Basic Account\
15 Unapplied Collections-Cash Collections\
16 Unapplied Collections-Offsets\
17 Unapplied Collections-Withdrawn or Applied

The following general ledger accounts are used contra to the above:

Account

Number Title

**20** Unassociated Collections-Withdrawn or Applied\
21 Accountability\
**38** Undistributed Insurance Collections\
**39** Miscellaneous Transaction Control\
**52** Undistributed Insurance Disbursements

A

24-7

**M29-1, Part 11 May 10,1971**

Change 1

g\. Under normal conditions, accounting actions not related to the
premium or optional segment of the master record are made on VA Form
29-5897a. A cash collections account may not be used on VA Form 29-5897a
and the total debit amounts must always equal the credit amounts. When
control accounting required cannot be accomplished on one VA Form
29-5897a, prepare an additional form. When preparing VA Form 29-5897a,
the debit items will be entered first, followed by the credit entries.
The number of debits will be entered in block 30 on the form.

\(1\) Cases involving total cash surrenders, matured endowments or death
settlements will show transaction type 089 (miscellaneous accounting)
and reason code 07 (miscellaneous) on the first form. The second form
will show transaction type 099 (accounting and delete record) and reason
code 02 (cash surrender), 03 (matured endowment), or 04 (XC).

\(2\) The Surrender Values account **(53),** Face Amount-Unpaid Matured
Contracts and transferred accounts (51), and Matured Contracts Payable
account (13) are always shown on the VA Form 29-5897a using transaction
type 099 and reason code 02, 03, or 04.

*NOTE: Accounts 13 and 51 must be assigned XB batch number*

**(3)** When processing other actions requiring two VA Forms 29-5897a on
**a** case involving transaction type 079 (voucher cancellation) or 089
(miscellaneous accounting action), both forms may be released on the
same day, showing identical transaction types and reason codes.

\(4\) The control accounts shown on VA Form 29-5897a are listed below:

Account

**Number Title**

09 Undelivered Checks and Payments Due\
13 Matured Contracts Payable w\
20 Unassociated Collections-Withdrawn or Applied\
21 Accountability\
23 Interest on Policy Loans-Offsets\
27 Interest on Policy Liens-Offsets\
29 Variance-Shortage\
30 Variance-Overage-Offsets\
32 Premiums-Offsets\
**33** Premiums-Purchase of Extended or Paid-Up Insurance\
34 Premiums-Refunded\
**36** Premiums-TDIP-Offsets\
37 Premiums-TDIP-Refunded\
39 Miscellaneous Transaction Control\
40 Interest on Dividend Credits/Deposits\
51 Face Amount-Unpaid Matured Contracts and Transferred Accounts\
52 Undistributed Insurance Disbursements\
53 Surrender Values\
**55** Reserve Applied-Policy Surrendered for Paid-Up or Extended
Insurance\
69 Face Amount-Received From Other Stations

**24.04** CONTROL ACCOUNTS USED ON OCR DOCUMENTS

a\. When an accounting action is taken in connection with the insertion
of **a** master record or the changing of an existing master record,
complete the control account fields of one or more of the input listed
below. The number of input prepared depends on the number of general
ledger accounts involved in **a** particular transaction.

24-8

May 10,1971 M29-1, Part II\
Change 1

The second control account field of VA Form **29-8523(03)** is used only
for premium interest adjustment. The second control account field of VA
Form **29-8525(05)** is used for adjustment on loan, lien and/or
dividend credit/deposit interest.

\(I\) VA Form **29-8523(03),** Premium/TDIP\
**(2)** VA Form **29-8525(05),** Dividend-Loan-Lien\
**(3)** VA Form **29-8526(06),** Pending Transaction\
**(4)** VA Form **29-8527(07),** Accounting Control\
**(5)** VA Form **29-8528(08),** Paid Dividend/Dividend History\
**(6)** VA Form 29-8531(11),TDIP

b\. General ledger accounts relating directly to VA Form
**29-8523(03),** are listed below. This form is used to update or
downdate the premium and/or TDIP segment. One pending transaction type
**609** or one in the 200 or 400 series only may be *deleted* by use of
this document. Adjustments to these general ledger accounts are
reflected in the control account fields as indicated.

Account

Number Title Field Used

15 Unapplied Collections-Cash Collections First\
17 Unapplied Collections-Withdrawn or Applied First\
31 Premiums-Cash Collections First\
**32** Premiums-Offsets First\
**33** Premiums-Purchase of Extended or Paid-Up Insurance First\
**34** Premiums-Refunded First\
**35** Premiums-TDIP-Cash Collections First\
**\_\_\_\_\_ 36** Premiums-TDIP-Offsets First\
,5 **37** Premiums-TDIP-Refunded (to delete **a** pending transaction)
First\
**24** Interest on Premiums in Arrears-Cash Collections Second\
**25** Interest on Premiums in Arrears-Offsets Second

The following general ledger accounts are used contra to the above:

Account

Number Title

**20** Unassociated Collections-Withdrawn or Applied\
**38** Undistributed Insurance Collections\
**39** Miscellaneous Transaction Control\
**52** Undistributed Insurance Disbursements\
**53** Surrender Values\
**55** Reserve Applied-Policy Surrendered for Paid-Up or Extended
Insurance\
**58** Waivers-Premiums\
**59** Waivers-Premiums Reimbursable

c\. General ledger accounts relating directly to VA Form **29-8525(05)**
are listed below. This form is used to insert or change the loan, lien,
dividend credit or dividend deposit segments. Also, one pending
transaction in the 200, 300, 400 series or **609** or **978 diary**
without a diary message may be inserted, changed or deleted by use of
this document.

24-9

M29-1, Part II May 10,1971

Change 1

\(I\) When interest adjustments are required which increase or decrease
loan, lien or dividend/credit/deposit balances, the general rule is to
debit or credit the same general ledger accounts used to capitalize
interest:

ADP

Account

**Number Title**

04 Policy Loans-Made Current Fiscal Year

08 Policy Liens-Established Current Fiscal Year

II Dividend Credits/Deposits Established Current Fiscal Year

\(2\) In following this rule, when making an interest adjustment at the
same time another action is taken which also increases or decreases the
controlled account balance, it would normally be necessary to prepare
two VA Forms 29.8525(05) since different accounts are used for the
change in balance.

**(a)** In order to reduce the number of input documents, one VA Form
29.8525(05) may be prepared and interest adjustment made using the same
general ledger account that is used for the other action. If the other
account is a cash collections account, it will be necessary to prepare
two VA Forms 29.5825(05), one to adjust the balance using the cash
collections account and one to adjust the balance using the interest
capitalization account.

**(b)** If a loan repayment pending transaction is in a different fund
than the loan, two VA Forms 29.8525(05) are necessary since the cash
collections account must be used for the amount of the repayment and
**a** noncash account must be used for the amount of the interest
adjustment.

\(c\) Loans

Account

**Number Title Field Used**

01 Policy Loans-Basic Account First\
02 Policy Loans-Cash Collections First\
03 Policy Loans-Offsets First\
04 Policy Loans-Made Current Fiscal Year First\
22 Interest on Policy Loans-Cash Collections Second\
23 Interest on Policy Loans-Offsets Second

The following general ledger accounts are used contra to the above:

Account

**Number Title**

20 Unassociated Collections-Withdrawn or Applied\
21 Accountability\
28 Variance-Overage-Cash Collections\
29 Variance-Shortage\
30 Variance-Overage-Offsets\
38 Undistributed Insurance Collections\
39 Miscellaneous Transaction Control\
52 Undistributed Insurance Disbursements\
**63** Policy Loans-Received From Other Stations

24-10

May 10,1971 M29-1, Part II\
Change 1\
(d) Liens

Account

Number Title Field Used

**05** Policy Liens-Basic Account First\
06 Policy Liens-Cash Collections First\
07 Policy Liens-Offsets First\
08 Policy Liens-Established Current Fiscal Year First\
**26** Interest on Policy Liens-Cash Collections Second\
**27** Interest on Policy Liens-Offsets Second

The following general ledger accounts are used contra to the above:

Account

Number Title

**20** Unassociated Collections-Withdrawn or Applied\
21 Accountability\
**28** Variance-Overage-Cash Collections\
**29** Variance-Shortage\
30 Variance-Overage-Offsets\
**38** Undistributed Insurance Collections\
39 Miscellaneous Transaction Control\
41 Waivers-Receivables and Liens\
**42** Write-offs-Policy Liens\
**52** Undistributed Insurance Disbursements\
**54** Surrender Values-Overpayments\
**65** Policy Liens-Received From Other Stations

\(e\) Dividend Credits/Deposits

Account

Number Title Field Used

10 Dividend Credits/Deposits-Basic Account First\
11 Dividend Credits/Deposits-Established Current Fiscal Year First\
12 Dividend Credits/Deposits-Withdrawn or Applied First\
40 Interest on Dividend Credits/Deposits Second

The following general ledger accounts are used contra to the above:
**Account**

Number Title

**20** Unassociated Collections-Withdrawn or Applied\
21 Accountability\
**39** Miscellaneous Transaction Control\
**52** Undistributed Insurance Disbursements\
67 Dividend Credits/Deposits Received From Other Stations

24-11

M29-1, Part II May 10,1971

Change 1

\(i\) General ledger accounts directly related to VA Form 29-8525(05),
for the deletion or insertion of **a** pending transaction in the 200,
300, 400 series or 609, are listed below:

Account

**Number Title**

14 Unapplied Collections-Basic Account\
15 Unapplied Collections-Cash Collections\
16 Unapplied Collections-Offsets\
17 Unapplied Collections-Withdrawn or Applied

The following general ledger accounts are used contra to the above:

Account

**Number Title**

20 Unassociated Collections-Withdrawn or Applied\
21 Accountability\
38 Undistributed Insurance Collections\
39 Miscellaneous Transaction Control\
52 Undistributed Insurance Disbursements

d\. General ledger accounts relating directly to VA Form 29.8526(06) are
listed below. This form is used to insert, change, and/or delete items
on or from the pending transaction tape. The control accounts directly
related to this form are also listed:

Account

**Number Title**

**14** Unapplied Collections-Basic Account\
15 Unapplied Collections-Cash Collections\
16 Unapplied Collections-Offsets\
17 Unapplied Collections-Withdrawn or Applied

The following general ledger accounts are used contra to the above:

Account

**Number Title**

20 Unassociated Collections-Withdrawn or Applied\
21 Accountability\
38 Undistributed Insurance Collections\
39 Miscellaneous Transaction Control\
**52** Undistributed Insurance Disbursements

e\. General ledger accounts relating directly to VA Form 29-8527(07),
are listed below. This form is used to provide control accounts
information and delete individual policies from the master record. The
control accounts shown on this form **are** also listed:

Account

**Number Title**

09 Undelivered Checks and Payments Due\
13 Matured Contracts Payable\
20 Unassociated Collections-Withdrawn or Applied

24-12

May 1.0,1971 M29-1, Part II\
Change 1

Account

Number Title

**21** Accountability

**23** Interest on Policy Loans-Offsets

27 Interest on Policy Liens-Offsets

**29** Variance-Shortage

30 Variance-Overage-Offsets

**32** Premiums-Offsets

**33** Premiums-Purchase of Extended or Paid-Up Insurance

**34** Premiums-Refunded

36 Premiums-TDIP-Offsets

37 Premiums-TDIP-Refunded

**39** Miscellaneous Transaction Control

40 Interest on Dividend Credits/Deposits

51 Face Amount-Unpaid Matured Contracts and Transferred Accounts

**52** Undistributed Insurance Disbursements

**53** Surrender Values

**55** Reserve Applied-Policy Surrendered for Paid-Up or Extended
Insurance

**69** Face Amount-Received From Other Stations

f\. General ledger accounts relating directly to VA Form **29-8528(08)**
are listed below. This form is used to

manually authorize a dividend, insert a pending dividend transaction for
payment at **a** future date, or reverse all

or part of a prior paid dividend. It is also used to insert a paid
dividend information segment on the master

record.

*A* Account\
Number Title

**43** Dividends-Settlement

**44** Dividends-Settlement-Overpayments

**45** Dividends-NSLI-Special and Regular-Annual-All Other (except RS/W
Special)-Includes USGLI

**46** Dividends-NSLI-Special and Regular-Annual-All Other Overpayments
(except RS/W Special)-Includes USGLI

47 Dividends-NSLI-(Prior Year)-Regular-Annual

**48** Dividends-NSLI Prior Year)-Regular-Annual-Overpayments

**49** Dividends-NSLI Current Year)-Regular-Annual

50 Dividends-NSLI-(Current Year)-Regular-Annual-Overpayments

**56** Dividends 19 Special **(1963** Special and RS/W Special)

57 Dividends 19 Special Overpayment **(1963** Special and RS/W Special)

g\. General ledger accounts relating directly to VA Form **29-8531(11)**
are listed below. This form is used to change, insert or delete **data**
in the TDIP segment of the master record. It is also used to insert,
change or delete an item on the pending transaction tape. The control
accounts directly related to this form are also listed:

Account

Number Title

**14** Unapplied Collections-Basic Account\
15 Unapplied Collections-Cash Collections\
16 Unapplied Collections-Offsets\
17 Unapplied Collections-Withdrawn or Applied\
**35** Premiums-TDIP-Cash Collections\
**36** Premiums-TDIP-Offsets\
37 Premiums-TDIP-Refunded

24-13

**M29-1, Part II May 10,1971**

Change 1

The following general ledger accounts are used contra to the above:

Account

**Number Title**

20 Unassociated Collections-Withdrawn or Applied\
21 Accountability\
38 Undistributed Insurance Collections\
39 Miscellaneous Transaction Control\
**52** Undistributed Insurance Disbursements

**24.05 GENERAL LEDGER ADP** ACCOUNT NUMBERS

**a.** The general ledger accounts used in preparing file maintenance
input documents are listed below in ADP account number order. The
corresponding general ledger account number is also shown as a
cross-reference.

**General Ledger** ADP

**Account**

**Account Number Account Name Number**

1142.00 Policy Loans-Basic Account 0I\~\
I 142.2(Y Policy Loans-Cash Collections 02\'\
I 142.30/ Policy Loans-Offsets **03i\
**1142.90\' Policy Loans-Made Current Fiscal Year 04J\
1271.00\' Policy Liens-Basic Account **05-\
**1271.20\' Policy Liens-Cash Collections **06.\'\
**Policy Liens-Offsets 07\~\
1271.90\' Policy Liens-Established Current Fiscal Year 08 \_\_\_\_\
2025.10\' Undelivered Checks and Payments Due-Liability, ADP Intersystem
Transfers 09 J\
2032.00\' Dividend Credits/Deposits-Basic Account Ion\
2032.30 \~ Dividend Credits/Deposits-Established Current Fiscal Year I
I\
2032.90\' Dividend Credits/Deposits-Withdrawn or Applied 12\"\
2063.00\~ Matured Contracts Payable **13**i\
2064.00\' Unapplied Collections-Basic Account I4\~\
2064.2\~ Unapplied Collections-Cash Collections IS\'\
2064.30\~\' Unapplied Collections-Offsets **16\'\
**2064.90 Unapplied Collections-Withdrawn or Applied 17\'\
2065.20\' Unassociated Collections-Cash Collections 18\'\
**2065.30 \~** Unassociated Collections-Offsets 19\'\
2065.90\' Unassociated Collections-Withdrawn or Applied 20\
2247.00\' Accountability 2I\~\
3214.20\' Interest on Policy Loans-Cash Collections 22\
**3214.30** Interest on Policy Loans-Offsets 23\
3216.20\' Interest on Premiums in Arrears-Cash Collections 24\
**3216.30\'** Interest on Premiums in Arrears-Offsets **25\~\
**3217.20 *i* Interest on Policy Liens-Cash Collections **26\'\
**32I7.30\~ Interest on Policy Liens-Offsets 27\',\
3224.20 \~ Variance-Overage-Cash Collections 28\'\
3224.90 Variance-Shortage 29\'\
3224.30\' Variance -Overage -Offsets **30\
**3561.20 Premiums-Cash Collections **31\~\'\
3561.30\'** Premiums-Offsets **32\"\
3561.40** Premiums-Purchase Extended or Paid-Up Insurance **33\
3561.90\'** Premiums-Refunded **34\"\
3562.20\'** Premiums-TDIP-Cash Collections **336\~\~\
3562 .30** Premiums-TDIP-Offsets

24-14

May 10,1971 M29-1, Part II\
Change I

ADP\
**General Ledger Account\
Account Number Account Name Number**

**3562.90** Premiums-TDIP-Refunded 37 \~

**3569** 00 Undistributed Insurance Collections **38\~\~**

**3571** 00 Miscellaneous Transaction Control **39v,\
**4053.00 Interest on Dividend Credits/Deposits **40***v\
*42l5.00 Waivers-Receivables and Liens 41\~\
**4252***.***00** Write-offs-Policy Liens **42\
4351.00** Dividends-Settlement **43\\/,\
4351.30** Dividends-Settlement-Overpayments **44** *v\
*4331.00 Dividends-NSLI-Special and Regular-Annual Ml Other (except RS/W
Special) **45***i\
***4332**.**00** Dividends-USGLI-Regular Annual **45\~\
4331.30** Dividends-NSLI-Special and Regular-Annual Ml Other
Overpayments\
(except RS/W Special) **46\'\
4332.30** Dividends-USGLI-Regular Annual Overpayments **46 \~\
4369.00** Dividends NSLI (Year) Regular Annual (Prior Year) **47\~***v\
***4369.30** Dividends NSLI (Year) Regular Annual Overpayments (Prior
Year) **48 \~\
**4370.00 Dividends NSLI (Year) Regular Annual NSLI (Current Year) **49
/\
**4370*.*30 Dividends NSLI (Year) Regular Annual NSLI (Current Year)
Overpayments 50 \~\
**4639.00** Face Amount-Unpaid Matured Contracts and Transferred
Accounts 51\
**4669.00** Undistributed Insurance Disbursements **52\
4755.00** Surrender Values **53\
4755 30** Surrender Values-Overpayments (Liens) 54\
**4756.00** Reserve Applied-Policy Surrendered for Paid-Up or Extended
Insurance **55 /\
**Dividends 19 Special **56\'\
4314.30** Dividends 19 Special Overpayment **57\
4216.00** Waivers-Premiums **58\'\
**4217.00 Waivers-Premiums-Reimbursable **59\~\
**6112 00 Policy Loans-Transferred to Other Stations **62 \~\
**Policy Loans-Received From Other Stations **63\~\
**6131.00 Policy Liens-Transferred to Other Stations 64\~\
6141.00 Policy Liens-Received From Other Stations **65\
**Dividend Credits/Deposits-Transferred to Other Stations **66\
6222.00** Dividend Credits/Deposits-Received From Other Stations 67\
**6429.00** Face Amount Transfers-Transferred to Other Stations **68\
**6429.00 Face Amount Transfers-Received From Other Stations **69\
6214.00** Unapplied Collections-Transferred to Other Stations 70\
**6224.00** Unapplied Collections-Received From Other Stations 71

24-15

M29-1, Part II May 10,1971

Change 1

**24.06 GUIDE** FOR MAINTENANCE OF GENERAL LEDGER ACCOUNTS

The following outline identifies the conditions under which each general
ledger account and contra account **Is** used, the debit or credit
action required, and the input used with each condition:

ACCOUNTABILITY-(21)

DEBIT CREDIT\
a. When a basic account is credited. a. When **a** basic account is
debited.

Contra Account-credit Dividend Credits and De- Contra accounts-debit
Policy Loans-Basic Account\
posits-Basic Account (10). (01) or Policy Liens-Basic Account (05).

Forms Used:

VA Forms 29-5894a

29.8525(05)

**DIVIDEND** CREDITS AND DEPOSITS-BASIC **ACCOUNT-(10)**

DEBIT CREDIT

a\. When **a** dividend credit or deposit is transferred to. When
dividend credit or deposit is transferred\
another office. from off-tape file.

b\. When it is necessary to reverse any of the credit b. When dividend
credit or deposit is received from\
actions of another office.

Contra account-credit Accountability (21). c. When **a** dividend credit
or deposit is Discovered\
which was Lost **at** the time the accounts were placed\
Forms Used: under general ledger control.\
VA Forms 29-5894a, Blocks **53-64** only.\
29-8525(05) Contra account-debit Accountability (21).

DIVIDEND CREDITS AND DEPOSITS-ESTABLISHED **CURRENT** FISCAL YEAR-(II)

DEBIT CREDIT

**a.** When it is necessary to reverse any of the credit a. When
dividend is placed on credit or deposit.\
actions.\
Contra account-debit dividend account for the year\
Contra account-credit account previously debited. involved or MTC (39).

Forms Used: b. When interest is added to the account.\
VA Forms 29-5894a, Blocks **53-64** only.\
29-8525(05) Contra account-debit Interest on Dividend Credits or\
Deposits (40).

24-16

May 10,1971 M29-1 ,Part II\
Change 1

DIVIDEND CREDITS OR DEPOSITS-WITHDRAWN OR APPLIED-(I 2)

DEBIT CREDIT

a\. When dividend credit or deposit is paid in cash. a. When it is
necessary to reverse any of the debit\
actions.

Contra account-credit UID **(52).**

Contra account-debit account previously credited.

b\. When dividend credit or deposit is applied to

another account.

Contra account-credit MTC **(39).**

Forms Used:

VA Forms **29-5894a,** Blocks **53-64** only.

29-8525(05)

DIVIDENDS-SETTLEMENT-(43)

DEBIT CREDIT

a\. When **a** dividend is authorized on death and a. When it is
necessary to reverse any of the debit\
surrender cases for the months after the policy actions.\
anniversary up to the date of termination.\
Contra account-debit account previously credited or\
Contra accounts-credit Matured Contracts Payable MTC **(39).**

(l3). UID (52) or MTC (39).

Forms Used:

VA Forms 29-394 29-8527(07)

29-5897a 29-8528(08)

DIVIDENDS-SETTLEMENT-OVERPAYMENTS-(44)

DEBIT CREDIT

**a.** Normally this account is not debited. **a.** When an overpayment
is discovered and a lien is\
established.

Forms Used:

VA Forms **29-394 29-8527(07)** Contra account-debit Policy
Liens-Established Cur

29-5897a 29-8528(08) rent Fiscal Year (08).

24-17

**M29-1, Part II May 10, 1971**

Change 1

DIVIDENDS-NSLI/USGLI-SPECIAL AND REGULAR-ANNUAL-ALL **OTHER-(45)**

DEBIT CREDIT

a\. When a dividend which was due prior to the first a. When necessary
to reverse any of the debit\
calendar year preceding the current dividend year is actions.\
authorized clerically.\
Contra account-debit account previously credited.\
Contra accounts-credit UID **(52),** Matured Contracts\
Payable (13), Dividend Credits and Deposits-\
Established Current Fiscal Year (II), MTC (39) or

Unapplied Collections-Offsets (16).

Forms Used:

VA Forms 29-394

**29-5893a 29-8523(03)\
**29-5894a **29-8525(05)\
**29-5894b **29-8526(06)\
**29-5895a 29-8527(07)\
29-5897a 29-8528(08)

DIVIDENDS-NSLI-SPECIAL AND REGULAR-ANNUAL-ALL

OTHER-OVERPAYMENTS-(46)

DEBIT CREDIT

**a.** When necessary to reverse any of the credit a. When an
overpayment is discovered on a dividend \_\_\_\_\
actions. which was paid prior to the first calendar year\
preceding the current dividend year and a lien is\
Contra account-credit the

account previously deb- established.\
ited.\
Contra account-debit Policy Liens-Established Cur\
Forms Used: rent Fiscal Year (08).\
VA Forms 29-394 29-8527(07)\
29-5897a 29-8528(08)

DIVIDENDS-NSLI-(PRIOR YEAR)-REGULAR-ANNUAL-(47)

DEBIT CREDIT

a\. When a dividend which was due the first calendar a. When it is
necessary to reverse any of the debit\
year preceding the current dividend year is authorized actions.\
clerically.\
Contra account-debit the account previously cred\
Contra accounts-credit UID **(52),** Matured Contracts ited.\
Payable (13), Dividend Credits and Deposits\
Established Current Fiscal Year (II), MTC (39) or

Unapplied Collections-Offsets (16).

Forms Used:

VA Forms 29-394

29-5893a **29-8523(03)\
**29-5894a 29-8525(05)\
29-5894b **29-8526(06)\
**29-5895a 29-8527(07)\
29-5897a 29-8528(08)

24-18

May 10,1971 M29-1 ,Part II\
Change 1

DIVIDENDS-NSLI-(PRIOR YEAR)-REGULAR-ANNUAL-OVERPAYMENTS-(48)

DEBIT CREDIT

**a.** When it is necessary to reverse any of the credit a. When an
overpayment is discovered on a dividend

actions. which was paid the first calendar year preceding the\
current dividend year and **a** lien is established.\
Contra account-credit the account previously deb\
ited. Contra account-debit Policy Liens-Established Cur

current Fiscal Year (08).

Forms Used:

VA Forms 29-394 **29-8525(05)**

29-5894a 29.8527(07)\
29-5897a 29-8528(08)

DIVIDENDS-NSLI-(CURRENT YEAR)-REGULAR-ANNUAL-(49)

DEBIT CREDIT

a\. When **a** dividend which is due for the current a. When it is
necessary to reverse any of the debit\
dividend year is authorized clerically. actions.

Contra accounts-credit UID **(52),** Matured Contracts Contra
account-debit the account previously cred

Payable (13), Dividend Credits and Deposits- ited.

Established Current Fiscal Year (Il), MTC (39) or

Unapplied Collections-Offsets (16).

Forms Used:

VA Forms **29-394**

29-5893a 29-8523(03)\
29-5894a 29-8525(05)\
29-5894b 29-8526(06)\
29-5895a 29-8527(07)\
29-5897a 29-8528(08)

DIVIDENDS-NSLI-(CURRENT YEAR)-REGULAR-ANNUAL-OVERPAYMENTS-(50)

DEBIT CREDIT

**a.** When it is necessary to reverse any of the credit a. When an
overpayment is discovered on a dividend

actions. paid for the current dividend year and a lien is\
established.\
Contra account-credit the account previously deb\
ited. Contra account-debit Policy Liens-Established Cur

rent Fiscal Year (08).

Forms Used:

VA Forms 29-394 29-8525(05)

29-5894a 29.8527(07)\
29-5897a 29.8528(08)

24-19

M29-1, Part II May 10, 1971

Change 1

DIVIDENDS-I 9\_\_SPECIAL-(56)

DEBIT CREDIT

a\. When a special dividend is authorized clerically. **a.** When it is
necessary to reverse any of the debit\
actions.

Contra accounts-credit UID **(52),** Matured Contracts

Payable (13), Dividend Credits and Deposits- Contra account-debit the
account previously cred

Established Current Fiscal Year (Il), MTC (39) or ited.

Unapplied Collections-Offsets (16).

Forms Used:

VA Forms 29-394

29-5893a **29-8523(03)\
**29-5894a **29-8525(05)\
**29-5894b **29-8526(06)\
**29-5895a 29-8527(07)\
29-5897a 29-8528(08)

DIVIDENDS- **19\_\_SPECIAL-OVERPAYMENTS-(57)**

DEBIT CREDIT

**a.** When it is necessary to reverse any of the credit a. When an
overpayment of **a** special dividend is

actions. discovered and a lien is established.\
Contra account-credit the account previously deb- Contra account-debit
Policy Liens- Established Cur

ited. rent Fiscal Year (08).

Forms Used:

VA Forms 29-394

29-5893a **29-8523(03)\
**29-5894a **29-8525(05)\
**29-5894b **29-8526(06)\
**29-5895a 29-8527(07)\
29-5897a 29-8528(08)

**FACE** AMOUNT-UNPAID MATURED CONTRACTS AND TRANSFERRED ACCOUNTS-(51)

DEBIT CREDIT

**a.** When a contract matures in death cases or **a.** When it is
necessary to reverse any of the debit\
matured endowment for the face amount of the actions.\
policy.\
Contra account-debit the account previously cred\
Contra accounts-credit MTC (39) or Matured Con- ited.

tracts Payable (13).

Forms Used:

VA Forms 29-5897a

29-8527(07)

24-20

May 10,1971 M29-1 ,Part II\
Change 1

INTEREST ON DIVIDEND CREDITS AND DEPOSITS-(40)

DEBIT CREDIT

a\. When interest is added to a dividend credit or a. When it is
necessary to reverse any of the debit\
deposit account. actions.

Contra account-credit MTC (39). Contra account-debit MTC (39).

Forms Used:

VA Forms **29-5894a,** Blocks **65-76** only.

29-5897a

29.8525(05)

29-8527(07)

INTEREST ON POLICY LIENS-CASH COLLECTIONS-(26)

DEBIT CREDIT

**a.** Only when processing an uncollectible remittance. **a.** When
lien interest paid by transfer of a credit\
from another fund.

Contra account-credit UIC **(38).**

Contra account-debit MTC (39).

Forms Used:

VA Forms **29-5894a,** Blocks **65-76** only.

29-8525(05)

INTEREST ON POLICY LIENS-OFFSETS-(27)

DEBIT CREDIT

**a.** When necessary to reverse any of the credit **a.** When lien
interest paid by transfer of a credit\
actions. from the same fund.\
Contra account-credit account previously debited. Contra account-debit
MTC (39).

Forms Used:

VA Forms **29-5894a,** Blocks **65-76** only.

29-8525(05)

INTEREST ON POLICY LOANS-CASH COLLECTIONS-(22)

DEBIT CREDIT

**a.** Only when processing an uncollectible remittance. a. When loan
interest paid **by** transfer of a credit\
from another fund.

Contra account-credit UIC **(38).**

Contra account-debit MTC (39).

Forms Used:

VA Forms 29-5894a, Blocks **65-76** only.

29.8525(05)

24-21

M29-1, Part II May 10,1971

Change 1

INTEREST ON POLICY LOANS-OFFSETS-(23)

DEBIT CREDIT\
a. When necessary to reverse any of the credit a. When loan interest
paid by transfer of a credit

actions. from the same fund.\
Contra account-credit accounts previously debited. b. When interest is
capitalized (added to loan prin\
cipal).\
Forms Used:\
VA Forms 29-5894a, Blocks **65-76** only. Contra account-debit MTC (39).

29.8525(05)

INTEREST ON PREMIUMS **IN** ARREARS-CASH COLLECTIONS-(24)

DEBIT CREDIT

**a.** Only when processing an uncollectible remittance. a. When premium
interest paid by transfer of a\
credit from another fund.

Contra account-credit UIC (38).

Contra account-debit MTC (39).

Forms Used:

VA Forms 29-5893a, Blocks **65-76** only.

29-8523(03)

INTEREST ON PREMIUMS **IN** ARREARS-OFFSETS-(25)

DEBIT CREDIT

a\. When necessary to reverse any of the credit a. When premium interest
paid by transfer of **a\
**actions. credit from the same fund.

Contra account-credit accounts previously debited. Contra account-debit
MTC (39).

Forms Used:

VA Forms 29-5893a, Blocks **65-76** only.

29-8523(03)

MATURED CONTRACTS PAYABLE-(I 3)

DEBIT CREDIT

a\. When it is necessary to reverse any of the credit **a.** For the net
amount payable on **a** matured\
actions. contract.

Contra account-credit accounts previously debited. Contra accounts-debit
MTC (39) and/or Face\
Amount-Unpaid Matured Contracts (51).\
Forms Used:

VA Forms 29-5897a

29-8527(07)

24-22

May 10,1971 M29-1 ,Part II\
Change I

MISCELLANEOUS TRANSACTION CONTROL-(39)

DEBIT CREDIT

**a.** When an entire accounting transaction cannot be **a.** When an
entire accounting transaction cannot be completed on one input document.
This account will completed on one input document.

This account will be debited for all credit transactions which be
credited for all debit transactions which do not have a contra debit
entry to some other account. have **a** contra credit entry to some
other account.

b\. Also when the limitations placed on an individual b. Also when the
limitations placed on an individual input card require use of an interim
account, to go input card require use of an interim account, to go from
one part of the input card to the other. from one part of the input card
to the other.

Forms Used:

Used on all forms

POLICY LIENS-BASIC ACCOUNT-(05)

DEBIT CREDIT

a\. When lien is transferred from off-tape file. a. When lien is
transferred to another office.

b\. When lien is received from another office. b. When it is necessary
to reverse any of the debit\
actions.\
c. When lien is Discovered which was Lost in **1954\
**when lien accounts were placed under general ledger Contra
account-debit Accountability (21).\
• control.

Contra account-credit Accountability (21).

Forms Used:

VA Forms **29-5894a,** Blocks **53-64** only.

29.8525(05)

POLICY LIENS-CASH COLLECTIONS-(06)

DEBIT CREDIT

a\. Only when processing uncollectible remittance. a. When applying
remittance or credit to lien from a\
different fund.

Contra account-credit UIC **(38).**

Contra account-debit the account from which credit\
Forms Used: is taken or MTC (39).\
VA Forms **29-5894a,** Blocks **53-64** only.\
**29-8525(05)**

24-23

M29-1, Part II May 10,1971

Change 1

POLICY LIENS-OFFSETS-(07)

DEBIT CREDIT

a\. When it is necessary to reverse any of the credit a. When lien is
repaid in full or in part by a credit in\
actions. the same fund.\
Contra account-credit MTC (39). Contra account-debit MTC (39).

Forms Used:

VA Forms 29-5894a, Blocks **53-64** only.

29-8525(05)

POLICY LIENS-ESTABLISHED CURRENT **FISCAL** YEAR-(08)

DEBIT CREDIT

a\. When existing lien is increased. **a.** When it is necessary to
reverse any of the debit\
actions.\
b. When new lien is established.\
Contra account-debit MTC (39).\
c. When lien interest is capitalized.

Contra account-credit MTC (39) or other control

account involved.

Forms Used:

VA Forms 29-5894a, Blocks **53-64** only.

29-8525(05)

POLICY LOAN-BASIC ACCOUNT-(01)

DEBIT CREDIT

a\. When loan is transferred from off-tape file. **a.** When loan is
transferred to another office.

b\. When loan is received from another office. b. When it is necessary
to reverse any of the debit\
actions.\
c. When loan is Discovered which **was** Lost during\
1954 when loan accounts were placed under general Contra account-debit
Accountability (21).\
ledger control.

Contra account-credit Accountability (21).

Forms Used:

VA Forms 29-5894a, Blocks **53-64** only.

29-8525(05)

24-24

May 10,1971 M29-1, Part II\
Change I

POLICY LOANS-CASH COLLECTIONS-(02)

DEBIT CREDIT

a\. Only when processing uncollectible remittance. a. When applying
remittance or credit to loan from a\
different fund.

Contra account-credit UIC **(38).**

Contra account-debit the account from which the\
Forms Used: credit is taken or MTC (39).\
VA Forms 29-5894a, Blocks **53-64** only.\
**29-8525(05)**

POLICY LOANS-OFFSETS-(03)

DEBIT CREDIT

**a.** When it is necessary to reverse any **of** the credit a. When
loan is repaid in full or in part by a credit\
actions. in the same fund.

Contra account-credit MTC (39). Contra account-debit account previously
credited.

Forms Used:

VA Forms 29-5894a, Blocks **53-64** only.

29-8525(05)

& POLICY LOANS-MADE CURRENT FISCAL YEAR-(04)

w DEBIT CREDIT

**a.** When new loan is made or when increased loan is **a.** When it is
necessary to reverse any of the debit\
made. actions.

Contra account-if new loan is made and only cash Contra account-debit
account previously credited.

involved credit UID **(52);** otherwise, credit MTC (39).

b\. When loan interest is capitalized.

Contra account-credit MTC (39).

Forms Used:

VA Forms **29-5894a,** Blocks **53-64** only.

29-8525(05)

24-25

M29-1, Part ll May 10,1971

Change 1

PREMIUMS-CASH COLLECTIONS-(31)

DEBIT CREDIT

a\. Only when processing an uncollectible remittance. a. When premium is
paid by a credit from another\
fund.

Contra account-credit UIC (38).

Contra account-debit account from which credit\
Forms Used: received or MTC (39).\
VA Forms 29-5893a, Blocks **53-64** only.\
**29.8523(03)**

PREMIUMS-OFFSETS-(32)

DEBIT CREDIT

a\. When it is necessary to reverse any of the credit a. When premiums
are paid by a credit from another\
actions. account in the same fund or appropriation.

Contra account-credit account previously debited. Contra account-debit
account from which credit\
received or MTC (39).\
Forms Used:

VA Forms 29-5893a, Blocks **53-64** only.

29-8523(03)

29-8527(07)

PREMIUMS-PURCHASE OF EXTENDED OR PMD-UP INSURANCE (33)

DEBIT CREDIT

**a.** When it is necessary to reverse any of the credit a. When the net
amount of reserve plus dividend\
actions; i.e., reinstatement. deposit is applied to purchase of paid-up
or extended\
insurance.\
Contra accounts-credit Reserve Applied-(Policy\
Surrendered for Paid-Up or Extended Insurance) **(55)** Contra
accounts-debit Reserve Applied-(Policy Surrendered for Paid-Up or
Extended Insurance) **(55)** or\
or MTC (39).MTC (39).\
Forms Used:\
VA Forms 29-5893a, Blocks **53-64** only.\
29-5897a\
**29-8523(03)\
**29-8527(07)

24-26

May 10, 1971 M29-1, Part 11\
Change 1

PREMIUMS-REFUNDED OR TRANSFERRED-(34)

DEBIT CREDIT

**a.** When unearned premiums and/or overages are a. When it is
necessary to reverse any of the debit\
refunded or transferred. actions.

Contra accounts-credit UID **(52),** MTC (39), or the Contra
account-debit account previously credited.

account to which the credit is transferred.

Forms Used:

VA Forms **29-5893a,** Blocks **53-64** only.

29-8523(03)

PREMIUMS-TDIP-CASH COLLECTIONS-(35)

DEBIT CREDIT

**a.** Only when processing an uncollectible remittance. **a.** When
TDIP premium is paid by **a** credit from\
another fund.

Contra account-credit UIC **(38).**

Contra account-debit account from which credit

Forms Used: received or MTC (39).

VA Forms **29-5894b,** Blocks **53-64** only.

29-8523(03)

29-8531(11)

PREMIUMS-TDIP-OFFSETS-(36)

DEBIT CREDIT

a\. When it is necessary to reverse any of the credit **a.** When TDIP
premium is paid by a credit from\
actions. another account in the same fund or appropriation.

Contra account-credit account previously debited. Contra account-debit
account from which credit\
received or MTC (39).\
Forms Used:

VA Forms **29-5894b,** Blocks **53-64** only.

29-8523(03)

29-8531(11)

PREMIUMS-TDIP REFUND))-(37)

DEBIT CREDIT

a\. When unearned TDIP premiums and/or overages a. When it is necessary
to reverse any of the debit\
are refunded or transferred. actions.

Contra accounts-credit UID **(52),** MTC (39), or the Contra
account-debit account previously credited.

account to which the credit is transferred.

Forms Used:

VA Forms **29-5894b,** Blocks **53-64** only.

29-8523(03)

29-8531(11)

24-27

M29-1, Part II May 10,1971

Change 1

RESERVE APPLIED-(POLICY SURRENDERED FOR PAID-UP OR EXTENDED
INSURANCE)-(55)

DEBIT CREDIT

a\. When the reserve is applied for paid-up insurance a. When it is
necessary to reverse any of the debit\
or when an account is placed under extended actions.\
insurance.\
Contra account-debit the account previously cred\
Contra account-credit the account to which the ited.

credit is applied or MTC (39).

Forms Used:

VA Forms 29-5893a **29-8523(03)\
**29-5897a 29-8527(07)

SURRENDER VALUES-(53)

DEBIT CREDIT

a\. When processing **a** cash surrender, conversion, a. When it is
necessary to reverse any of the debit\
reduction of permanent plan or change of permanent actions.\
plan for the amount of the reserve.\
Contra accounts-debit UID **(52)** or MTC (39).

Contra accounts-credit UID **(52)** or MTC (39).

Forms Used:

VA Forms 29-5893a **29-8523(03)\
**29-5897a 29-8527(07)

SURRENDER VALUES-OVERPAYMENTS-LIENS-(54)

DEBIT CREDIT

**a.** When it is necessary to reverse any of the credit a. When an
overpayment is discovered on a previous\
actions. surrender action and **a** lien is established.

Contra account-credit Policy Liens-Established Cur- Contra account-debit
Policy Liens-Established Cur\
rent Fiscal Year (08). rent Fiscal Year (08).

Forms Used:

VA Forms 29-5894a

29.8525(05)

24-28

M29-1, Part II\
**May 10,** 1971 **change 1**

UNAPPLIED COLLECTIONS-BASIC ACCOUNT-(14)

a\. When it is necessary to reverse any of the credit a. When a previous
suspense item is put on the\
actions. pending transaction tape.

Contra account-credit accounts previously debited. Contra account-debit
Accountability (21).

Forms **Used:**

VA Forms 29-5985a

29-8526(06)

UNAPPLIED COLLECTIONS-CASH COLLECTIONS-(15)

DEBIT CREDIT

a\. Only when processing an uncollectible remittance a. When the amount
of an unapplied collection is\
previously established as a pending transaction. received from another
fund.

Contra account-credit UIC (38). Contra account-debit MTC (39).

Forms **Used:**

VA Forms 29-5895a

29-8526(06)

UNAPPLIED COLLECTIONS-OFFSETS-(I 6)

DEBIT CREDIT

a\. When it is necessary to reverse any of the credit a. When the amount
withheld from various disburse\
actions. ment accounts is established as a pending transaction.

Contra account-credit account previously debited. Contra account-debit
MTC (39) or the account from\
which withheld.\
Forms Used:

VA Forms 29-5895a

29.8526(06)

24-29

**M29-1, Part \[I** May 10,1971

Change l

UNAPPLIED COLLECTIONS-WITHDRAWN OR APPLIED-(I 7)

DEBIT CREDIT

a\. When an item is removed from the pending a. When it is necessary to
reverse any of the debit\
transaction tape to be applied to another control actions.\
account.\
Contra account-debit account previously credited.

Contra account-credit MTC (39).

**b. When refunding an unapplied collection.**

Contra account-credit UlD (52).

Forms Used:

VA Forms 29-5895a 29.8526(06)\
**29-5897a** 29-8527(07)

**UNASSOCIATED COLLECTIONS-CASH COLLECTIONS-(I8)**

DEBIT CREDIT

Not used on input; system credits this account

automatically and debit is posted from VA Form

29A499 outside the system.

**UNASSOCIATED COLLECTIONS OFFSETS**

DEBIT CREDIT

This account not used on any input document.

**UNASSOCIATED COLLECTIONS-WITHDRAWN OR APPLIED-(20)**

DEBIT CREDIT

**a. When Unassociated remittance is identified** and **a. When
remittance previously applied to wrong\
applied to a specific account. account is established as Unassociated.**

Contra account-credit account to which remittance Contra account-debit
account to which remittance\
is applied or MTC (39). was previously applied or MTC (39).

Forms Used:

VA Forms 29-5893a 29-8523(03)\
**29-5894a** 29.8525(05)\
**29-5894b** 29-8526(06)\
**29-5895a 29.8527(07)\
29-5897a**

24-30

May 10,1971 M29-1, Part II\
Change 1

UNDELIVERED **CHECKS** AND PAYMENTS DUE- (09)

DEBIT CREDIT

**a.** When payment is made of an amount previously a. When **a**
dividend or refund cannot be paid because\
established as a liability. address is not known.

Contra account-credit MTC (39) or other appro- Contra account-debit MTC
(39) or other appropriate\
priate account. account from which credit is taken.

Forms Used:

VA Forms 29-5893a **29-8523(03)\
29-5894a 29-8525(05)\
29-5894b 29-8526(06)**

**29-5895a** 29-8527(07)\
29-5897a\
**29-8328**

NOTE: Input documents debiting or crediting this account must clear from
the ADP Control Unit

UNDISTRIBUTED INSURANCE COLLECTIONS-(38)

DEBIT CREDIT

**a.** This account will not be debited on an input **a.** Only when
processing an uncollectible remittance.\
• document. Contra account-debit cash collection account from

Forms Used: which credit is being removed.

VA Forms 29-5893a 29-8523(03)\
29-5894a 29-8525(05)\
29-5894b 29-8526(06)

29-5895a

UNDISTRIBUTED INSURANCE DISBURSEMENTS-(52)

DEBIT CREDIT

a\. When it is necessary to cancel **a** disbursement. a. When a refund
will be made on VA Form **24-706.**

Contra account credit the account previously deb- b. When a transfer is
made to an ited. off-tape account.

c\. When **a** disbursement is being made outside the

Forms Used: system.

VA Forms 29-394 **29-8523(03)**

**29-5893a 29-8525(05)** Contra accounts-debit Policy Loans-Made
Current\
**29-5894a 29-8526(06)** Fiscal Year (04), Unapplied
Collections-Withdrawn\
**29-5895a 29-8527(07)** or Applied (17), Premiums-Refunded or
Transferred\
**29-5897a 29-8528(08) (34),** Premiums-TDIP-Refunded or Transferred\
(37), Dividend Accounts **(45), (47), (49), (56),** or\
MTC (39).

24-31

M29-1, Part II May 10,1971

Change 1

VARIANCE-OVERAGE-CASH COLLECTIONS-(28)

DEBIT CREDIT

a\. Only when remittance previously applied is uncol- **a.** When the
excess of a remittance or credit from\
lectible. another fund is less than \$ I over the amount required to pay
a loan or lien, credit this account for\
Contra account-credit UIC (38). the excess.

Forms Used: Contra account-debit the account from which credit\
VA Forms 29-5894a received or MTC (39).

29-8525(05)

VARIANCE-SHORTAGE-(29)

DEBIT CREDIT

a\. When the remittance or credit received is less than a. When
necessary to reverse any of the debit\
\$1 short of the amount required to pay the loan or actions.\
lien.\
Contra account-debit account previously credited.\
Contra accounts-credit Policy Loans-Offsets (03),\
Interest on Policy Loans-Offsets **(23),** Policy Liens

Offsets (07) or Interest on Policy Liens-Offsets (27).

b\. When insured requests credit amount previously transferred to
variance be refunded or applied to his credit.

Contra account-credit account to which credit applied or UID **(52).**

Forms Used:

VA Forms 29-5894a **29-8525(05)\
**29-5897a 29-8527(07)

**VARIANCE-OVERAGE-OFFSETS-(30)**

DEBIT CREDIT

**a.** When it is necessary to reverse any of the credit **a.** When the
excess of **a** credit received **from** another\
actions. account in the same fund is less than \$ 1 over the\
**amount** required to pay **a** loan or lien, credit this\
Contra account-credit MTC (39). account for the excess.

Forms Used: Contra account-debit MTC (39).\
VA Forms 29-5894a **29-8525(05)**

29-5897a 29-8527(07)

24-32

May 10, 1971 M29-1, Part II\
Change 1

WAIVERS-RECEIVABLES AND LIENS-(41)

DEBIT CREDIT

a\. Only when the Administrator waives payment of a. Normally credit
entries to this account will not be\
alien. made.

Contra account-credit Policy Liens-Offsets (07).

Forms Used:

VA Forms 29-5894a

29-8525(05)

WAIVERS-PREMIUMS-(58)

DEBIT CREDIT

**a.** Amount of premiums waived-Nonreimbursable. **a.** Normally credit
entries to this account will not be\
made.

Contra account Premium-Offsets **(32).**

Forms Used:

VA Forms 29-5893a 29-8523(03)\
29-5897a 29-8527(07)

WAIVERS-PREMIUMS-REIMBURSABLE-(59)

DEBIT CREDIT

a\. Amount of premiums which are reimbursable. **a.** Normally credit
entries to this account will not be\
made.

Contra account Premium-Offsets **(32).**

Forms Used:

VA Forms 29-5893a **29-8523(03)\
**29-5897a **29-8527(07)**

WRITE-OFFS-POLICY LIENS-(42)

DEBIT CREDIT

**a.** When policy lien is written off as uncollectible. a. When it is
necessary to reverse the debit action.\
Contra account-credit Policy Liens-Offsets (07). Contra account-debit
Policy Liens-Offsets (07).

Forms Used:

VA Forms 29-5894a

29-8525(05)

24-33

M29-1, Part II May 10, 1971

Change 1

POLICY LOANS-TRANSFERRED TO OTHER STATIONS-(62)

DEBIT CREDIT

a\. When a loan is transferred to another office. **a.** When it is
necessary to reverse the debit action.

Contra account-credit Policy Loans-Basic Account Contra account-debit
Policy Loans-Basic Account\
(01). (01).

Forms Used:

VA Forms 29-5894a, Blocks **53-64** only.

29-8525(05)

POLICY LOANS-RECEIVED FROM OTHER STATIONS-(63)

DEBIT CREDIT

a\. When it is necessary to reverse the credit action. **a.** When **a**
loan is received from another office.

Contra account-credit Policy Loans-Basic Account Contra account-debit
Policy Loans-Basic Account\
(01). (01).

Forms Used:

VA Forms 29-5894a, Blocks **53-64** only.

29-8525(05)

POLICY LIENS-TRANSFERRED TO OTHER STATIONS-(64)

DEBIT CREDIT

**a.** When **a** lien is transferred to another office. **a.** When it
is necessary to reverse the debit action.

Contra account-credit Policy Liens-Basic Account Contra account-debit
Policy Liens-Basic Account\
**(05). (05).**

Forms Used:

VA Forms 29-5894a, Blocks **53-64** only.

29-8525(05)

POLICY LIENS RECEIVED FROM OTHER STATIONS-(65)

DEBIT CREDIT

a\. When it is necessary to reverse the credit action. a. When a lien is
received from another office.

Contra account-credit Policy Lien-Basic Account Contra account-debit
Policy Lien-Basic Account\
**(05). (05).**

Forms Used:

VA Forms 29-5894a, Blocks **53-64** only.

29-8525(05)

24-34

May 10,1971 M29-1, Part II\
Change 1

**DIVIDEND** CREDITS AND DEPOSITS-TRANSFERRED TO OTHER STATIONS-(66)

DEBIT CREDIT

a\. When dividend credit or deposit is transferred to **a.** When it is
necessary to reverse the debit action.\
another office.\
Contra account-debit Dividend Credits and De-\
Contra account-credit Dividend Credits and De- posits-Basic Account
**(10).**

posits-Basic Account (10).

Forms Used:

VA Forms 29-5894a, Blocks **53-64** only.

29-8525(05)

DIVIDEND CREDITS AND DEPOSITS-RECEIVED FROM OTHER STATIONS-(67)

DEBIT CREDIT

**a.** When it is necessary to reverse the credit action. a. When
dividend credit or deposit is received from\
another office.

Contra account-credit Dividend Credits and De\
posits-Basic Account (10). Contra account-debit Dividend Credits and De\
posits-Basic Accounts (10).\
Forms Used:\
VA Forms **29-5894a,** Blocks **53-64** only.\
• **29-8525(05)**

FACE AMOUNT TRANSFERS-TRANSFERRED TO OTHER STATIONS-(68)

DEBIT CREDIT

**a.** When it is necessary to reverse the credit action. a. When a
contract is transferred to another office.

Contra account-credit Face Amount-Unpaid Ma- Contra account-debit Face
Amount-Unpaid Ma\
tured Contracts and Transferred Accounts (51). tured Contracts and
Transferred Accounts (51).

Forms Used:

VA Forms 29-5897a

29-8527(07)

**FACE** AMOUNT TRANSFERS-RECEIVED FROM OTHER STATIONS-(69)

DEBIT CREDIT

**a.** When a contract is received from another office. a. When it is
necessary to reverse the debit action.

Contra account-credit Face Amount-Unpaid Ma- Contra account-debit Face
Amount-Unpaid Ma\
tured Contracts and Transferred Accounts (51). tured Contracts and
Transferred Accounts (51).

Forms Used:

VA Forms 29-5897a

29-8527(07)

24-35

M29-I, Part II May 10, 1971

Change 1

UNAPPLIED COLLECTIONS-TRANSFERRED TO OTHER STATIONS-(70)

DEBIT CREDIT

a\. When it is necessary to reverse the credit action. **a.** When an
unapplied collection is transferred to\
another office.

Contra account-credit Unapplied Collections-Basic

Account (14). Contra account-debit Unapplied Collections-Basic\
Account (14).\
Forms Used:

VA Forms 29-5895a

29.8526(06)

**UNAPPLIED** COLLECTIONS RECEIVED FROM OTHER STATIONS-(71)

DEBIT CREDIT

**a.** When an unapplied collection is received from a. When it is
necessary to reverse the debit action.\
another office.\
Contra account-debit Unapplied Collections-Basic\
Contra account-credit Unapplied Collections- Basic Account (14).

Account (14).

Forms Used:

VA Forms 29-5895a

**29-8526(06)**

**24.07 EXAMPLES OF** CONTROL **ACCOUNT ENTRIES** USED ON INPUT
DOCUMENTS

a\. Pending Transactions

\(I\) When deleting pending transactions for records on tape involving
general ledger accounts in the same fund other than uncollectible
remittances, debit Unapplied Collections-Withdrawn or Applied (17) and
credit Miscellaneous Transaction Control (39).

**(2)** When completing the posting transactions on VA Form
29-5893a/29-5894a or **29-8523(O3)/29-8525(05),** involving the pending
transactions mentioned above, complete the control account field of the
proper input document as follows:

**(a)** Debit MTC account (39).

\(b\) Credit the offsets control account involved. (Premiums-Offsets,
Policy Loans-Offsets, etc.)

**(3)** When deleting **a** pending transaction involving general ledger
accounts (either in the same or different funds) and the pending
transaction is an uncollectible remittance, debit Unapplied
Collections-Cash Collections (15) and credit Undistributed Insurance
Collections (38).

\(4\) When deleting pending transactions involving general ledger
accounts (either in the same or different funds), and the pending
transaction is applied to an off-tape record or is refunded, debit the
Unapplied Collections-Withdrawn or Applied (17). Credit Undistributed
Insurance Disbursements **(52)** in the same fund as the debit account.
When completing the accounting actions involving refunds, repayments of
off-tape liens in different funds or premiums for K policies, debit the
Undistributed Insurance Disbursements **(52)** and credit the
appropriate cash account. These transactions are shown on SF 1081 or VA
Form 4-1423.

24-36

September 13, 1976 M29, 1, Part ll\
Change 1

\(5\) When suspense amounts are located on VA Form 9-361, Premium Record
Card, after the accounts have been converted to tape, prepare VA Form
29-5895a or 29-8526(06) to insert the money involved as a pending
transaction. Complete the control account fields to show a debit to
Accountability (21), and a credit to Unapplied Collections-Basic Account
(14). Forward all input documents, premium record cards, and related
material to the Voucher Audit activity for review and verification.

\(6\) When a pending posting transaction is received and the transaction
is not identified with a policy prefix and number, the amount of
transaction is deposited in the V fund. A payment identified with a
policy prefix and number is deposited in the fund indicated by the
policy prefix. When any part or all of a pending posting transaction
(cash collections) or an amount of a payment previously applied is being
withdrawn and requires an interfund transfer, the cash collections
accounts will be used as shown in the following examples:

\(a\) A 201 pending posting transaction has not been identified with a
policy number. The amount of the pending transaction is \$25 and it is
intended for application of \$ 15 to V and \$ 10 to K policy.

Trans. Type Amount Control Account Entries

098 \$25.00 DR 1-(IS) CRI-39\
083-V 15.00 DR 1-39 CR 1-(3I)\
083-K 10.00 DR 1-39 CR 5-(3I)

\(b\) A 201 pending posting transaction is shown with no policy number
or a V policy number. The payment is for \$6 and is intended for
premiums on the insured\'s RS policy.

Trans. Type Amount Control Account Entries

098 \$ 6.00 DR I-(IS) CRI-39\
083 6.00 DR 1-39 CR2-(31)

\(c\) An RPO is generated on an insured with an FV number, and there are
policies issued under V and RH numbers. An adjustment is necessary to
prevent lapse of the RH policy, and input is prepared to use overages on
amounts which were erroneously applied to the V policy.

Trans. Type Amount Control Account Entries

083-V (downdate) \$ 6.00 DR 1-(3I) CR 1-39\
083-RH (update) 6.00 DR 1-39 CR 3-(3I)

\(d\) There is a 201 pending posting transaction which is identified
with a V policy number or with no policy identification. The amount of
the pending transaction of \$34 is intended for application as follows:
\$4 TDW premium on V account, \$10 to life premium on V account, \$6 to
life premium on K account, \$14 to life premium on J account.

Trans- Type Amount Control Account Entries

**098 \$34.00** DR **I-(I** S) CRI-39\
083-(V-Life **Premium) 10.00** DR **1-39 CR 1-(3I)\
**087-(V-TDW) 4.00 DR 1-39 CR I-(3S)\
083-J **14.00 DR 1-39 CR7-(31)\
**083-K **6.00 DR 1-39** CRS-(31)

2437

M29-1, Part II September 13, 1976

Change 13

\(e\) A 201 pending posting transaction of \$14 is identified with an RH
policy number. The payment is to be applied \$5 to RH and \$9 to K.

Trans. Type Amount Control Account Entries

098 \$14.00 **DR** 3-(IS) CR3-39\
083 (RH) 5.00 DR 3-39 CR3-(3l)\
083 (K) 9.00 DR 3-39 CRS-(31)

\(f\) A 300 pending posting of \$400 does not show policy number
identification. The payment is to be applied as follows: \$200 to loan
on a V policy and \$200 to loan on a K policy.

Trans. Type Amount Control Account Entries

098 \$400.00 DR I-(IS) CR 1-39\
008 V 200.00 DR 1-39 CR 1-(IS)\
008 K 200.00 DR 1-39 CR 5-(IS)

*NOTE: Transfers of moneys having i, JR or is prefixes \[will not be
made as outlined in the above samples.\]*

b\. Loans. The accounting actions taken with a new or replacement loan
are debiting of the Policy Loans-Made Current Fiscal Year (04) and
crediting of the MTC (39). To complete the accounting actions on loans,
debit MTC **(39)** and credit Undistributed Insurance Disbursements (52)
when a check is sent the insured or deductions are made for off-tape
records. When any deductions in the same fund are made from the amount
of loan for on-tape records, debit MTC (39) and credit offset
(Premiums-Offsets, Interest on Policy Loans Offsets, etc.).

*NOTE: If the action is a new loan and no offset action is involved,
debit Policy Loans-Made Current Fiscal Year (04) and credit
Undistributed Insurance Disbursements (52) on the VA Form 29-5894a or
29-8525(05).*

c\. Cash Surrender

\(l\) Accounting actions for a cash surrender, where no deductions are
subtracted from or no credits are added to the reserve value, are shown
on VA Fond 29-5897a or 29-8527(07). Complete the control account fields
of this form to show a debit to Surrender Values (53) and a credit to
Undistributed Insurance Disbursements (52).

**(2)** When deductions are made from the reserve value to liquidate
indebtedness, debit **MTC** (39) and credit the offsets account which is
to receive the deduction. When credits (unearned premiums, dividends,
etc.) are included in the surrender, debit the general ledger accounts
involved together with the surrender value account. Credit Undistributed
Insurance Disbursements (52) if a check is mailed the insured.

d\. Death Cases

\(l\) When processing a death case \`when no indebtedness is deducted
from or credits added to the settlement, prepare VA Form 29-5897a or
29-8527(07) to make final adjustment of general ledger accounts and
purge the master record. Debit Face Amount-Unpaid Matured Contracts and
Transferred Accounts (51) and credit Matured Contracts Payable (l3).

\(2\) When amounts are deducted from the settlement to pay premium,
loan, or lien indebtedness, prepare VA Forms 29-5893a/29-S894a or
29-8523(03)/29-8S25(0S) to reflect payment of such indebtedness. Debit
MTC (39) in all instances. Credit Premiums-Offsets (32) on VA Form
29-5893a to reflect payment of premium(s) and/or premium shortages.
Credit Policy Loans-Offsets (03) and Interest on Policy Loans-Offsets
(23) on VA Form 29-5894a or 29-8525(05) to reflect payment of loan
principal and interest. Credit Policy Liens-Offsets (07) and Interest on
Policy Liens-Offsets (27) on VA Form 29-5894a or 29-8525(05) to reflect
payment of the lien balance and interest.

2\~38

May 10,1971 M29-1, Part II\
Change 1

**(3)** When amounts are included in the settlement, prepare VA Forms
29-5893a and/or 29-5894a or **29-8523(03)** and/or **29-8525(05) to**
adjust the premium and/or optional segments. Credit MTC (39) in all
instances. Debit Premiums-Refunded or Transferred (34) on VA Form
29-5893a or **29-8523(03)** when premiums (unearned premiums, premium
credits and pure insurance risk credits) are included in the settlement.
Debit Premiums-TDIP-Refunded (37) on VA Form 29-5894b or **29-8523(03)**
when including unearned TDIP premiums in the settlement. Debit Dividend
Credits/Deposits-Withdrawn or Applied (l2) and Interest on Dividend
Credits/Deposits (40) on VA Form 29-5894a or **29-8525(05)** when
including dividend credit/deposit principal and interest.

\(4\) When the amount of **a** pending posting or disbursement
transaction is included in the settlement, prepare VA Form 29-5895a or
**29-8526(06) to** delete the pending transaction. Debit Unapplied
Collections-Withdrawn or Applied (17) and credit MTC (39). Prepare VA
Form **29-5893a/29-8523(03)** or 29-5897a/29-8527(07) to debit MTC (39)
and credit Premiums-Offsets **(32).**

**(5)** Prepare VA Form 29-5897a or 29-8527(07) to make final adjustment
of the general ledger accounts involved and to delete the master record.
Debit Face Amount-Unpaid Matured Contracts and Transferred Accounts (51)
for the face amount of the policy. Debit or credit the net amount
applied to MTC (39), as appropriate, to balance this account and credit
Matured Contracts Payable (13).

e\. Matured Endowments. When processing applications for lump-sum
payments of matured endowments involving indebtedness, debit MTC (39)
and credit the offset account involved. When credits such as dividend
credit, dividend credit interest or premium overage are included in the
settlement, debit the general ledger accounts involved together with the
Face Amount-Unpaid Matured Contracts and Transferred Accounts (51).
Credit the Matured Contracts Payable (13) to affect final settlement.

f\. Liability Accounting

\(1\) Insurance Record on Tape. Whenever account 09 is debited or
credited on an insurance input document, there must be **a** contra
entry to the 09 account on the liability account input document.

EXAMPLE: Insurance input shows **a** *debit* to the 09 account and a
*credit* to the appropriate general ledger account(s) to which the money
is being applied. Liability input must be prepared to show a credit to
the 09 account.

EXAMPLE: Liability input shows a *debit* to the 09 account. Insurance
input must show a *credit* to the 09 account and **a** *debit* to the
appropriate general ledger account(s).

**(2)** Insurance Record Not on Tape. Whenever account 09 is debited or
credited on the liability input, the source document forwarded to
Finance and Data Processing Division will reflect a contra entry to the
09 account.

24.08 VA FORM **29-1610,** TRANSFER WORKSHEET

a\. VA Form 29-1610 is used for interfund (between funds) or intrafund
(within funds) transfers from on-tape to off-tape records. Transactions
processed in run 140, which require these types of transfers, are
controlled through the undistributed insurance disbursements general
ledger account. VA Form 29-1610 must be prepared for these transactions
and accompany the input documents. When preparing VA Form 29-1610, use
the two digit ADP general ledger account number codes in place of
written titles.

24-39

M29-1, Part II May 10,1971

Change 1

b\. Interfund transfers must be summarized on SF 1081, Voucher and
Schedule of Withdrawal and Credits, before they are sent to the
Accounting Section, Finance and Data Processing Division, for ledger
posting. For specific instructions to prepare and process VA Forms
29-1610, refer to the section of the manual pertaining to the type of
action involved.

c\. Transfer of moneys between J, JR and JS only is no longer considered
interfund. Run 130 has been modified to allow a credit to an *offset
account* when the debit and credit funds are different and are within
the J, JR, JS accounts.

EXAMPLE: DR 7-39 (MTC) CR **8-32** Offset (Premium)

24A0