##     Memorandum of Understanding Interstate Data Matching By State Public Assistance Agencies

PURPOSE: This information exchange memorandum of understanding (MOU) is
entered into by and among State Public Assistance Agencies (SPAAs)
listed in Attachment A for the purpose of insuring that individuals are
not receiving unlawfully duplicate public assistance benefits from more
than one of the SPAAs identified in Attachment A (now and as amended
hereafter).\
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AUTHORITY: Sections 402 and 1137 of the Social Security Act, 42 U.S.C.
602 and 42 U.S.C. 1320b-7.\
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PROCEDURES: The Administration for Children & Families , U.S. Department
of Health & Human Services, will act as match facilitator by assisting
with drafting the necessary MOUs, helping to arrange signatures to the
MOUs, arranging computer support services to implement the implement the
information exchanges between participating SPAAs, and acting as a
central shipping point when necessary. Each SPAA\'s client eligibility
data will be matched with all SPAA data received at least quarterly in
order to detect possible duplicate payments among States. The resulting
data will be provided to the participating SPAAs involved when matches
occur with respect to an individual file.\
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SECURITY & CONFIDENTIALITY: At a minimum, each SPAA will safeguard the
information resulting from the interagency match as follows:

1.  Each SPAA shall establish appropriate administrative, technical, and
    physical safeguards to ensure the security and confidentiality of
    records and to protect against any anticipated threats or hazards to
    their security or integrity which could result in substantial harm,
    embarrassment, inconvenience, or unfairness to any individual on
    whom information is maintained;

2.  Access to the records matched and to any records created by the
    match will be restricted only to those authorized employees and
    officials who require them to perform their official duties in
    connection with the uses of the information authorized in this
    agreement;

3.  The records matched and any records created by the match will be
    stored in an area that is physically safe from access by
    unauthorized persons during duty hours as well as non-duty hours or
    when not in use;

4.  The records matched and any records created by the match will be
    processed under the immediate supervision and control of authorized
    personnel in a manner which will protect the confidentiality of the
    records, and in such a manner that unauthorized persons cannot
    retrieve any such records by means of computer, remote terminal or
    other means; and

5.  That all personnel who will have access to the records matched and
    to any records created by the match will be advised of the
    confidential nature of the information.

AMENDMENT OF ATTACHMENT A: Attachment A may be amended periodically.
When Attachment A is updated, ACF will provide within 10 business days
an email notification to the SPAA contact identified below. The email
will contain a copy of the revised Attachment A as most recently
updated.\
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TERMINATION: This memorandum of understanding may be terminated by
providing to or receiving from the ACF contact specified below a written
notice of termination. In the case of a unilateral termination by a
SPAA, such termination shall be effective 90 days after the date of the
termination notice, or at a later date specified in the notice.

ACF CONTACT:\
Name & Title/Office: Mark Graboyes, Management Analyst\
Office of Financial Services

Address & Phone No. 370 L'Enfant Promenade\
Sixth Floor East\
Washington, DC. 20447\
202-401-7237\
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SPAA CONTACT:\
Name & Title/Office \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\
Address & Phone No. \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\
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APPROVAL:

The official whose signature appears below affirms that he or she is
authorized to enter into this Memorandum of Understanding (MOU) on
behalf of
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ (Agency
Name) in the State of \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
and hereby verifies that the SPAA specified herein will abide by the
provisions of this MOU.\
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\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\
(Signature)\
\
Date \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Name & Title/Office \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\
\
Address & Phone No. \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_