**INQUIRY INSTRUCTIONS FOR ON-LINE APPROVAL FILE (OLAF)**

**1. Purpose.** This change provides instructions on changes to OLAF,
the On-Line Approval File. A new field, ORIG RO (Original Regional
Office), was added to the first IHL (Institution of Higher Learning),
NCD (Noncollege Degree), and OJT (On-Job Training) screens on April 24,
1995. The applicable law code 2 explanation will be revised to include
chapters 30 and 1606 (formerly chapter 106). New FLT (Flight) and CS
(Compliance Survey) records will be added. These changes were installed
on March 25, 1996.

NOTE: Brackets \[ \] have not been used to identify new and revised
material.

**2.** Training Guide 20-89-2A, Revised, dated July 5, 1994, as amended
by change 1, dated January 3, 1995, is changed as follows:

**Table of Contents:** Remove this page and insert the Table of Contents
attached. (Page numbers for the new FLT and CS sections have been
added.)

**Pages 2-1 and 2-2:** Remove these pages and insert pages 2-1 and 2-2
attached. (The Main Menu has been revised to add FLT and CS records. The
PF keys for the Certifying Officials Telephone Directory and the IHLs
Exempt From Review on OLAF listing have been changed.)

**Pages 4-1 through 4-6:** Remove these pages and insert pages 4-1
through 4-8 attached. (The first IHL screen has been revised to add the
ORIG RO field. The table of fields and descriptions has been revised to
add the new field and an explanation.)

**Pages 5-1 and 5-2:** Remove these pages and insert pages 5-1 through
5-2a attached. (The first NCD screen has been revised to add the ORIG RO
field.)

**Pages 6-1 and 6-2:** Remove these pages and insert pages 6-1 and 6-2
attached. (The first OJT screen has been revised to add the ORIG RO
field.)

**After Page 6-3 and Before Page 9-1:** Insert pages 7-1 through 7-6 and
8-1 through 8-4 attached. (Section VII contains descriptions of the new
FLT screens. Section VIII contains descriptions of the new CS screens.)

**Pages 9-1 through 9--3:** Remove these pages and insert pages 9--1
through 9--3 attached. (The new PF key for the directory is added and
the Certifying Officials Telephone Directory selection screen and
listing have been revised.)

**Page 10-1:** Remove this page and insert page 10--1 atached. (The new
PF key for the directory is added, the IHLs Exempt From Review on OLAF
listing selection screen is deleted, and the format of the listing
revised.)

**Page A-1:** Remove this page and insert pages A-1 and A-2 attached.
(The appendix is updated with information on the PF keys on FLT and CS
screens.)

R. J. Vogel

Under Secretary for Benefits

Distribution: CO: Per VA Form 3-7225

SS (224B) FLD: VBAFS, 1 each (Reproduce and distribute to each ELR and
all

employees with inquiry access to OLAF, 1 each)

**DEPARTMENT OF VETERANS AFFAIRS**

**INQUIRY**

**INSTRUCTIONS**

**FOR**

**ON-LINE APPROVAL FILE**

**(OLAF)**

**TABLE OF CONTENTS**

**SECTION TITLE PAGE**

I. INTRODUCTION TO OLAF 1-1

II\. MAIN MENU 2-1

III\. FIND MODE 3-1

IV\. IHL SCREENS 4-1

V. NCD SCREENS 5-1

VI\. OJT SCREENS 6-1

VII\. FLT SCREENS 7-1

VIII\. CS SCREENS 8-1

IX\. CERTIFYING OFFICIALS TELEPHONE DIRECTORY 9-1

X. IHLS EXEMPT FROM REVIEW ON OLAF 10-1

**APPENDIX TITLE PAGE**

A. PF KEYS ON SCREENS A-1

B. PF KEYS ON NOTEPAD DOCUMENTS AND LISTINGS B-1

C. FACILITY CODES C-1

**SECTION I.**

**INTRODUCTION TO OLAF**

OLAF, the On-Line Approval File, contains approval information on
schools and job training establishments. It may contain information on
compliance surveys. It does not contain information on employers
approved under SMOCTA (Service Members Occupational Conversion and
Training Act).

This training guide is for VBCs (Veterans Benefits Counselors), VCEs
(Veterans Claims Examiners), and other RO (regional office) employees
with inquiry access. It provides screen descriptions and procedures for
finding records and printing and viewing listings.

Training Guide 20-89-2, Revised, System Administrator Guide, is for Wang
system administrators.

Training Guide 20-89-2B, Revised, Maintaining Approval Information on
On-Line Approval File (OLAF), is for ELRs (Education Liaison
Representatives) and other RO employees who maintain the information..

The ELR in each RO is responsible for maintaining the information. If
you have questions about the information on the screens, contact the ELR
of jurisdiction.

To comfortably use OLAF, you need to be familiar with your keyboard.
There are several keys and a set of keys that can make it easier for you
to use OLAF.

NOTE: The location and color of keys vary depending upon the keyboard
you are using. The descriptions in this training guide are based upon a
Wang word processing keyboard.

The **ENTER** (or **RETURN**) key on the right side of the keyboard is
used for a variety of actions. Some screens tell you to press **ENTER**
to start a process.

The **Processing Keys**, or **PF** keys (as they are referred to in this
training guide), are the 16 gray keys across the top of the key- board
numbered from 1 to 32. Their functions may vary from screen to screen.
Each screen lists **PF** keys and their functions. To perform a
function, press the **PF** key that corresponds to the desired function.
For **PF** keys 17 to 32, press the **SHIFT** key and the **PF** key
simultaneously. (See appendices A and B for explanations of **PF** keys
on screens, Notepad documents, and listings.)

Press the **EXECUTE** key to move down a screen. The **EXECUTE** key is
the long, gray key on the right side of the keyboard. On some keyboards,
it is marked **\"EXEC\"**.

Press the **BACK TAB** key to move up a screen. This key is located in
the upper left hand corner of the keyboard.

If you press a key that does not work, OLAF \"beeps\". Check the legend
at the bottom of the screen to ensure that the **PF** key and function
you want to perform are included. If they are, check to see if the
**LOCK** indicator is on. The **LOCK** indicator is a little orange
light on the key marked \"**LOCK**\" on the left side of the Wang
keyboard. To turn off the **LOCK** indicator, press one of the **SHIFT**
keys.

Whenever keys are mentioned in the text, they are in all capital letters
and bold, for example, **TAB, EXECUTE, ENTER**, etc.

As you use OLAF, you will become familiar with the keys and the
resulting movements.

***NOTE:*** Some screens in this guide are smaller than the actual
screens. However, they

contain the same fields and text as the actual screens.

**SECTION II.**

**MAIN MENU**

When you select OLAF on your logon screen, the Main Menu appears.

\<I\<ADVANCED,20G89201.RPL\>\> Double - click here To display Main Menu
Screen of the On-Line Approval File (OLAF) \</D\>

Use the SPACE bar, the TAB key, the EXECUTE key, or the letter \"P\" to
move down the menu. Press the BACK TAB key to go up the screen. Press
the HOME key to go to the first entry. When you reach the desired entry,
press the ENTER key. It is faster to press the appropriate PF key.

Choose one of the 5 databases:

IHL -- Institution of Higher Learning

> Contains approvals of accredited colleges and universities offering
> standard college degrees, i.e., associates, bachelors, masters, or
> doctorates, and hospitals offering residency programs.

NCD -- Noncollege Degree Schools

> Contains approval of accredited and nonaccredited schools offering
> vocational programs leading to certificates or diplomas. It contains
> approvals of high schools, and NCD programs offered by IHLs. It also
> contains approvals of nursing and medical specialty programs offered
> by hospitals and standard college degrees offered by nonaccredited
> IHLs. It does not contain approvals of correspondence schools.

OJT -- Job Training Establishments

> Contains approvals of apprenticeship committees, companies, and unions
> offering apprentice- ship and other OJT programs. It does not contain
> approvals of employers approved under SMOCTA (Service Members
> Occupational Conversion and Training Act).

FLT -- Flight Schools

> Contains approvals of flight schools offering flight training programs
> and the aircraft used in those programs.

CS -- Compliance Surveys

> These optional records may contain information on recent compliance
> surveys.
>
> The Certifying Officials Telephone Directory is explained in Section
> IX.
>
> The IHLs Exempt From Review on OLAF listing is explained in Section X.
>
> Separate appendices explain the PF keys on screens, the PF keys on
> Notepad documents and listings, and facility codes.

**SECTION III.**

**FIND MODE**

If you select one of the databases on the Main Menu, the Find Mode
screen will appear.

\<I\<ADVANCED,20G89202.RPL\>\> Double - click here To display Find Mode
Screen \</D\>

If you do not make any entries and press the **ENTER** key, the message
**\"Entry Required\"** will appear in the lower left hand corner.

There are several ways to find a record.

The fastest way is to enter the facility code and press the **ENTER**
key. If a record with the facility code is found, it will appear. If no
record with the facility code is found, the message **\"Sorry - Record
Not Found\"** will appear in the lower left hand corner.

A second way is to enter the first 5 digits of the ZIP code and press
the **ENTER** key. If one record with the ZIP code is found, it will
appear. If more than one record with the ZIP code is found, the Search
Mode screen will appear. (See the next page for information on the
Search Mode screen.) If no matching records are found, the message
**\"Sorry - No Records This Zip\"** will appear in the lower left hand
corner.

The third way is to enter the first 5 characters of the name of the
facility and press the **ENTER** key. In order to find a record, your
entry must be identical to the first 5 characters in the NAME field.
This means that punctuation marks and spaces must match as well as
letters. For example, to find a record for JOE\'S PLUMBING SUPPLY
CENTER, enter **\"JOE\'S.\"** OLAF will check all records in the
database for the entry. If a matching record is found, it will appear.
If more than one matching record is found, the Search Mode screen will
appear. If no matching records are found, the message **\"Sorry - No
Records This Name\"** will appear in the lower left hand corner.

OLAF cannot handle multiple entries, for example, the facility code and
a ZIP code. If you make multiple entries and press the **ENTER** key,
the message, **\"Multiple Entries Invalid\"** will appear in the lower
left hand corner. Press the **EXECUTE** key to move the cursor to the

beginning of the field you want to delete. Press the **DELETE** key
until the entry disappears. Then, press the **ENTER** key.

If more than one record with a matching ZIP code or first 5 characters
of a facility name is found, the Search Mode screen will appear.

\<I\<ADVANCED,20G89203.RPL\>\> Double - click here To display Search
Mode Screen \</D\>

The facility code and facility name of each matching record will appear
in numerical order by facility code. After the last record, the legend
**\"End of List\"** will appear in the center of the screen.

If more than 15 records are found, the bottom of the screen includes
\"PF1-Find PF5-Next.\" Press the PF5 key to see the next screen.

If the **\"End of List\"** legend is not on the second screen, the
bottom of the screen includes \"PF1-Find PF2-First PF5-Next.\" Press the
PF2 key to return to the first screen.

On the third and any subsequent screens, the bottom includes \"PF1-Find
PF2-First

PF4-Prev PF5-Next.\" Press the PF4 key to return to the previous screen.

If you find the record you want to review, enter the line number in the
space following the legend **\"Select LINE NUMBER and Press
\[ENTER\]:\"** and press the **ENTER** key. If you leave the field
blank, enter **\"00\"**, or a line number greater than 15, the message
**\"Enter Valid Line Number\"** will appear in the lower left hand
corner. If you enter a line number equal to or greater than the line
containing the **\"End of List\"** legend, the message **\"Entry Beyond
Table Limit\"** will appear in the lower left hand corner.

**CAUTION:** Only the record you select will appear. To view another
record, you must return to the Find Mode screen and start over.

After you view the record, press the **PF1** key to return to the Find
Mode screen.

**EXAMPLE:** A VCE receives an application, enrollment certification,
and training agreement from an eligible veteran for an OJT program at
AVCO Financial Services. The VCE needs to determine if the program and
training establishment are approved. The VCE logs on to a Wang terminal
and selects OLAF. When the Main Menu appears, the VCE presses the
**PF3** key for OJT records. When the Find Mode screen appears, the VCE
enters the facility name, **\"AVCO \"** ( means a space), and presses
the **ENTER** key. OLAF finds more than one record starting with AVCO
and the Search Mode screen appears.

\<I\<ADVANCED,20G89204.RPL\>\> Double - click here To display An Example
\</D\>

The VCE cannot determine which record is the one where the veteran is
training. The VCE presses the **PF1** key to return to the Find Mode
screen. This time, the VCE deletes the entry AVCO , enters the ZIP code,
and presses the **ENTER** key.

OLAF finds more than one record with the ZIP code entered on the Find
Mode screen and the Search Mode screen appears.

\<I\<ADVANCED,20G89205.RPL\>\> Double - click here To display Search
Mode Screen After OLAF Finds More Than One Record With Zip Code Entered
on Find Mode Screen \</D\>

The VCE enters **\"2\"** in the **\"Select LINE NUMBER and Press
\[ENTER\]:\"** field and presses the **ENTER** key. The record appears
and the VCE obtains the approval information needed to process the
claim.

After you have found and viewed a record, press the **PF1** key to
return to the Find Mode screen to view another record.

Some ELRs created word processing documents containing general
information about facilities. Examples are lists of schools and their
corresponding word processing documents and lists of courses and course
codes in alphabetical and numerical order. To find out if the ELR has
created any documents, contact the ELR. If documents exist, enter the
document number in the notepad field and press **PF26** (the **SHIFT**
and **PF26** keys simultaneously). The document will appear. Press the
**PF16** key to return to the Find Mode screen.

If you have completed looking at records in this database, press the
**PF16** key to return to the Main Menu.

**SECTION IV.**

**IHL SCREENS**

IHL records contain approval information on accredited IHLs offering
standard college degree programs and hospitals offering residency
programs. Approval information on nonaccredited IHLs offering standard
college degrees is in the NCD database.

IHL records consist of 4 screens, the E01 or GEN (general), the E02 or
PGM (program), the E03 or CAL (calendar), and the E04 or RMKS (remarks).
The E01 or GEN screen always appears first. The format for the screen is
shown below.

\<I\<ADVANCED,20G89206.RPL\>\> Double - click here To display Format of
the E01 Screen and Table of Fields on the E01 Screen\</D\>

Press the PF1 key to return to the Find Mode screen, press the PF2 key
to go to the first IHL record, press the PF5 key to go to the next IHL
record, press the PF6 key to go to the E02 or PGM screen, press the PF7
key to go to the E03 or CAL screen, or press the PF8 key to go to the
E04 or RMKS screen.

The format of the E02 or PGM screen is shown on the next page.

\<I\<ADVANCED,20G89207.RPL\>\> Double - click here To display Format of
the E02 Screen and Table of Fields on the E02 Screen\</D\>

The RO NO, FACILITY CODE, and NAME fields are identical on all 4
screens. The APPROVED MAJOR FIELD OF STUDY and CODE fields are identical
to those on the E01 or GEN screen. This screen can hold 32 additional
approved majors.

Press the PF1 key to return to the Find Mode screen, press the PF2 key
to go to the first IHL record, press the PF4 key to return to the E01 or
GEN screen, press the PF5 key to go to the next IHL record, press the
PF7 key to go to the E03 or CAL screen, or press the PF8 key to go to
the E04 or RMKS screen.

The format of the E03 or CAL screen is shown below.

\<I\<ADVANCED,20G89208.RPL\>\> Double - click here To display Format of
the E03 Screen and Table of Fields on the E03 Screen\</D\>

The RO NO, FACILITY CODE, and NAME fields are identical on all 4
screens.

The format of the E04 or RMKS screen is shown on the next page.

\<I\<ADVANCED,20G89209.RPL\>\> Double - click here To display Format of
the E04 Screen and Table of Fields on the E04 Screen\</D\>

The RO NO, FACILITY CODE, and NAME fields are identical on all 4
screens.

Press the PF1 key to return to the Find Mode screen, press the PF2 key
to go to the first IHL record, press the PF4 key to return to the E01 or
GEN screen, press the PF5 key to go to the next IHL record, press the
PF6 key to return to the E02 or PGM screen, or press the PF7 key to
return to the E03 or CAL screen.

**SECTION V.**

**NCD SCREENS**

NCD records contain approval information on business, technical, trade,
and vocational schools offering programs leading to certificates or
diplomas. They also contain information on NCD programs offered by
accredited and nonaccredited IHLs and standard college degrees offered
by nonaccredited IHLs. They do not contain approval information on
correspondence or flight schools.

NCD records consist of 4 screens, the E11 or GEN (general), the E12 or
PGM1 (first program), the E13 or PGM2 (second program), and the E14 or
CAL/RMK (calendar/remarks). The E11 or GEN screen always appears first.
The format for the screen is shown below.

\<I\<ADVANCED,20G89210.RPL\>\> Double - click here To display Format of
the E11 Screen and Table of Fields on the E11 Screen\</D\>

The following fields are identical on the first IHL screen and this
screen. (See pages 4-1 through 4-3 for the descriptions.)

RO NO FACILITY CODE (Date)

NAME ADDRESS CITY

STATE ZIP TELEPHONE NUMBER

FAX ORIG RO APPROVAL DATES

APP LAW BRANCH LOCATIONS/ 35% WAIVER

85-15 TO SPECIFIC ADDITIONAL FACILITIES ADVANCE PAYMENT

CURRICULA VA CHECKS TO SCHOOL CATALOG/BULLETIN

NOTE: NCD and OJT records have space for 2 certifying officials rather
than the 4 in the IHL records.

Press the **PF1** key to return to the Find Mode screen, press the
**PF2** key to go to the first NCD record, press the **PF5** key to go
to next NCD record, press the **PF6 k**ey to go to the E12 or PGM1
screen, press the **PF7** key to go to the E13 or PGM2 screen, or press
the **PF8** key to go to the E14 or CAL/RMK screen.

The format of the E12 or PGM1 screen is shown below.

\<I\<ADVANCED,20G89211.RPL\>\> Double - click here To display Format of
the E12 Screen \</D\>

The RO NO, FACILITY CODE, and NAME fields are identical on all 4
screens. The ACC, MEAS, APPROVED PROGRAMS, CODE, TYPE, and VA F/T fields
are identical to those on the first screen. The screen can hold 18
additional programs.

Press the **PF1** key to return to the Find Mode screen, press the
**PF2** key to go to the first NCD record, press the **PF4** key to
return to the E11 or GEN screen, press the **PF5** key to go to next NCD
record, press the **PF7** key to go to the E13 or PGM2 screen, or press
the **PF8** key to go to the E14 or CAL/RMK screen.

The format of the E13 or PGM2 screen is shown below.

\<I\<ADVANCED,20G89212.RPL\>\> Double - click here To display Format of
the E13 Screen and Table of Fields on the E13 Screen\</D\>

Press the **PF1** key to return to the Find Mode screen, press the
**PF2** key to go to the first NCD record, press the **PF4** key to
return to the E11 or GEN screen, press the **PF5** key to go to next NCD
record, press the **PF6** key to return to the E12 or PGM1 screen, or
press the **PF8** key to go to the E14 or CAL/RMK screen.

The format of the E14 or CAL/RMK screen is shown below.

\<I\<ADVANCED,20G89213.RPL\>\> Double - click here To display Format of
the E14 Screen and Table of Fields on the E14 Screen \</D\>

Press the **PF1** key to return to the Find Mode screen, press the
**PF2** key to go to the first NCD record, press the **PF4** key to
return to the E11 or GEN screen, press the **PF5** key to go to next NCD
record, press the **PF6** key to return to the E12 or PGM1 screen, or
press the **PF7** key to return to the E13 or PGM2 screen.

**SECTION VI.**

**OJT SCREENS**

OJT records contain approval information on apprenticeships and other
on- the-job training programs. They do not contain information on
employers approved under SMOCTA, the Service Members Occupational
Conversion and Training Act.

OJT records consist of 2 screens, the E21 or GEN (general) and the E22
or PGM (program). The E21 or GEN screen always appears first. The format
for the screen is shown below.

\<I\<ADVANCED,20G89214.RPL\>\> Double - click here To display Format of
the E21 Screen and Table of Fields on the E21 Screen \</D\>

The following fields are identical on the first IHL screen and this
screen. (See pages 4-1 and 4-2 for the descriptions.)

> RO NO FACILITY CODE (Date)
>
> NAME ADDRESS CITY
>
> STATE ZIP TELEPHONE NUMBER
>
> FAX ORIG RO APPROVAL DATES
>
> APP LAW

The CERTIFYING OFFICIAL(S) fields are identical to those on the first
NCD screen. (See page 5-2 for the description.) The REMARKS fields are
identical to those on the fourth IHL screen. (See page 4-7 for the
description.) There are 3 lines for REMARKS.

Press the PF1 key to return to the Find Mode screen, press the PF2 key
to go to the first OJT record, press the PF5 key to go to the next OJT
record, or press the PF6 key to go to the E22 or PGM screen.

The format of the E22 or PGM screen is shown on the next page.

\<I\<ADVANCED,20G89215.RPL\>\> Double - click here To display Format of
the E22 Screen and Table of Fields on the E22 Screen \</D\>

Press the **PF1** key to return to the Find Mode screen, press the
**PF2** key to go to the first OJT record, press the **PF4** key to
return to the E11 or GEN screen, or press the **PF5** key to go to next
OJT record.

**SECTION VII.**

**FLT SCREENS**

FLT records contain approval information on flight schools offering
flight training programs and the aircraft used in training.

FLT records consist of 4 screens, the E31 or GEN (general), the E32 or
PLANE1 (approved aircraft), the E33 or PLANE2 (additional approved
aircraft), and the E34 or ADD/RMK (additional/ remarks). The E31 or GEN
screen always appears first. The format for the screen is shown below.

\<I\<ADVANCED,20892A01.RPL\>\> Double - click here To display Format of
the E31 Screen and Table of Fields on the E31 Screen \</D\>

The following fields are identical on the first IHL screen and this
screen. (See pages 4-1 through 4-3 for the descriptions.)

> RO NO FACILITY CODE (Date)
>
> NAME ADDRESS CITY
>
> STATE ZIP TELEPHONE NUMBER
>
> FAX ORIG RO APPROVAL DATES
>
> 85-15 TO SPECIFIC APP LAW VA CHECKS TO SCHOOL
>
> CURRICULAR 35% WAIVER

The CERTIFYING OFFICIAL(S) fields are identical to those on the first
NCD screen. (See page 5-2 for the description.)

NOTE: All rates will be shown without the dollar sign or commas. For
example, a total charge of \$9,456.78 appears as 9456.78.

Press the PF1 key to return to the Find Mode screen, press the PF2 key
to go to the first FLT record, press the PF5 key to go to the next FLT
record, press the PF6 key to go to the E32 or PLANE1 screen, press the
PF7 key to go to the E33 or PLANE2 screen, or press the PF8 key to go to
the E34 or ADD/RMK screen.

The format of the E32 or PLANE1 screen is shown below.

\<I\<ADVANCED,20892A02.RPL\>\> Double - click here To display Format of
the E32 Screen and Table of Fields on the E32 Screen \</D\>

The RO NO, FACILITY CODE, and NAME fields are identical on all 4
screens. The APPROVED PROGRAMS, CRS. CODE, DUAL HRS., SOLO HRS., GROUND
SCH HOURS/ RATE, PRE/POST HOURS/RATE, and TOTAL CHARGES fields are
identical to those on the first screen. The screen can hold 5 additional
approved programs.

Press the PF1 key to return to the Find Mode screen, press the PF2 key
to go to the first FLT record, press the PF4 key to return to the E31 or
GEN screen, press the PF5 key to go to the next FLT record, press the
PF7 key to go to the E33 or PLANE2 screen, or press the PF8 key to go to
the E34 or ADD/RMK screen.

The format of the E33 or PLANE2 screen is shown below.

\<I\<ADVANCED,20892A03.RPL\>\> Double - click here To display Format of
the E33 Screen and Table of Fields on the E33 Screen \</D\>

The RO NO, FACILITY CODE, and NAME fields are identical on all 4
screens. The APPROVED AIRCRAFT, HORSEPOWER, DUAL RATE, SOLO RATE, and
COURSES are identical to those on the second screen. The screen can hold
18 additional approved aircraft.

Press the PF1 key to return to the Find Mode screen, press the PF2 key
to go to the first FLT record, press the PF4 key to return to the E31 or
GEN screen, press the PF5 key to go to the next FLT record, press the
PF6 key to return to the E32 or PLANE1 screen, or press the PF8 key to
go to the E34 or ADD/RMK screen.

The format of the E34 or ADD/RMK screen is shown below.

\<I\<ADVANCED,20892A04.RPL\>\> Double - click here To display Format of
the E34 Screen and Table of Fields on the E34 Screen \</D\>

The RO NO, FACILITY CODE, and NAME fields are identical on all 4
screens. The APPROVED AIRCRAFT, HORSEPOWER, DUAL RATE, SOLO RATE, and
COURSES are identical to those on the second and third screens. The
screen can hold 12 additional approved aircraft. The REMARKS and NOTEPAD
fields are identical to those on the fourth IHL screen. (See page 4-7
for the descriptions.) The screen has 4 lines for REMARKS.

Press the PF1 key to return to the Find Mode screen, press the PF2 key
to go to the first FLT record, press the PF4 key to return to the E31 or
GEN screen, press the PF5 key to go to the next FLT record, press the
PF6 key to return to the E32 or PLANE1 screen, or press the PF7 key to
return to the E33 or PLANE2 screen.

**SECTION VIII.**

**CS SCREENS**

CS records may contain information on recent compliance surveys.

CS records consist of 2 screens, the E41 or GEN (general) and the E42 or
Remarks. The E41 or GEN screen always appears first. The format for the
screen is shown below.

\<I\<ADVANCED,20892A05.RPL\>\> Double - click here To display Format of
the E41 Screen and Table of Fields on the E41 Screen \</D\>

The RO NO, FACILITY CODE, (Date), NAME, and ZIP fields are identical on
the first IHL screen and this screen. (See pages 4-1 and 4-2 for the
descriptions.)

Press the PF1 key to return to the Find Mode screen, press the PF2 key
to go to the first CS record, press the PF5 key to go to the next CS
record, or press the PF6 key to go to the E32 or Remarks screen.

The format of the E42 or Remarks screen is shown below.

\<I\<ADVANCED,20892A06.RPL\>\> Double - click here To display Format of
the E42 Screen and Table of Fields on the E42 Screen \</D\>

The RO NO, FACILITY CODE, NAME, ZIP and Remarks fields are identical on
both screens. The screen has 18 lines for remarks. The NOTEPAD field is
identical to the one on the fourth IHL screen. (See page 4-7 for the
description.)

Press the PF1 key to return to the Find Mode screen, press the PF2 key
to go to the first CS record, press the PF4 key to return to the E42 or
GEN screen, or press the PF5 key to go to the next CS record.

**SECTION IX.**

**CERTIFYING OFFICIALS TELEPHONE DIRECTORY**

The Certifying Officials Telephone Directory is an alphabetical listing
of IHL, FLT, NCD, and OJT facilities. Records of facilities that are not
approved (applicable law code 0 (zero)) or approved for chapter 31 only
(applicable law code 1) will not appear on the listing. The listing
includes the facility name, facility code, the name(s) of the certifying
official(s), the telephone number and extension, the fax number, and the
city.

To obtain the Certifying Officials Telephone Directory, press the
**PF6** key on the Main Menu. The selection screen will appear.

\<I\<ADVANCED,20G89216.RPL\>\> Double - click here To display Selection
Screen for the Certifying Officials Telephone Directory \</D\>

Enter the type of facility and the range of facility codes. To get all
the approved facilities in a database, enter \"ALL\" in the first field.
The following screen illustrates the first page of the listing.

\<I\<ADVANCED,20G89217.RPL\>\> Double - click here To display
Illustration of the First Page of the Listing \</D\>

The numbers in parenthesis on the first 2 lines refer to the **PF**
keys. The **PF** keys and their functions are described in Appendix A.

**EXAMPLE:** A VBC receives a VA Form 22--1999, Enrollment
Certification, requiring additional information. The VBC needs the
certifying official\'s telephone number. The VBC logs on to a Wang
terminal and selects OLAF. When the Main Menu screen appears, the VBC
presses the PF6 key for the Certifying Officials Telephone Directory.
The VA Form 22--1999 shows that the veteran is pursuing an associates
degree. On the selection screen, the VBC enters **\"IHL\"** and
**\"ALL\"** and presses the **Enter** key. When the first screen of the
Telephone Directory - IHL appears, the VBC presses the **PF8** key to
find the record. The top 4 lines of the screen changes as shown below.

\<I\<ADVANCED,20G89218.RPL\>\> Double - click here To display An Example
\</D\>

The VBC enters a portion of the school\'s name **\"AMERICAS\"** and
presses the **Enter** key. OLAF finds the first record with the word
**\"AMERICAS\"** in the name.

\<I\<ADVANCED,20G89219.RPL\>\> Double - click here To display Screen
Example After OLAF Finds First Record With Word AMERICAS \</D\>

The VBC presses the **PF1** key to exit from Find Mode and the **PF9**
key to move to the left margin.

\<I\<ADVANCED,20G89220.RPL\>\> Double - click here To display Screen
Example of Required Information to Make a Telephone Call \</D\>

The VBC now has all the information required to make the telephone call
to obtain the additional information.

**SECTION X.**

**IHLs EXEMPT FROM REVIEW ON OLAF**

The IHLs Exempt From Review on OLAF listings is for VCEs to use to
determine if they need to review an approval before processing an
education award. Only IHLs with a \"Y\" in the Adjudication Review
Exemption field on the first IHL screen will appear on the listing.
Private profit IHLs (first digit of facility code is 2), hospitals
(second digit of facility code is 2), nonapproved IHLs (applicable law
code is 0 (zero)), or chapter 31 only (applicable law code is 1) will
not appear on the listing. The listing includes the facility name,
facility code, the name(s) of the certifying official(s), the telephone
number and extension, the city, the advance pay indicator, the
undergraduate measurement, and two lines of remarks.

To obtain the IHLs Exempt From Review on OLAF listing, press the **PF6**
key on the Main Menu. The selection screen will appear.

\<I\<ADVANCED,20G89221.RPL\>\> Double - click here To display Selection
Screen to Obtain the IHLs Exempt From Review \</D\>

To obtain the IHLs Exempt From Review on OLAF, press the PF7 key on the
Main Menu. The following screen illustrates the first page of a listing.

\<I\<ADVANCED,20G89222.RPL\>\> Double - click here To display Screen
Illustration of First Page of Listing \</D\>

The numbers in parenthesis on the first 2 lines refer to the **PF**
keys. The **PF** keys and their functions are described in Appendix A.

**APPENDIX A.**

**PF KEYS ON SCREENS**

The PF keys and their functions are shown on the bottom of each screen.
The functions of the PF keys are standard.

ENTER--Find Record Press the ENTER key to begin searching for a record
after

entering a facility code, Zip code, or the first 5 characters of

the facility name.

PF1-Find Press the PF1 key to return to the Find Mode screen.

PF2-First Press the PF2 key to go to the first record in a database.
Also

appears on the Search Mode screen if there is more than one

screen. Press the PF2 key to return to the first screen.

PF4-GEN Press the PF4 key to return to the first IHL, NCD, OJT, FLT,

or CS screen.

PF4-Prev Appears on the Search Mode screen if there is more than one

screen. Press the PF4 key to return to the previous screen.

PF5-Next Press the PF5 key to return to the next record in a database.

Also appears on the Search Mode screen if there is more than

one screen. Press the PF5 key to go to the next screen.

PF6-PGM Press the PF6 key to go to or return to the second IHL or the

second OJT screen.

PF6-PGM1 Press the PF6 key to go to or return to the second NCD

screen.

PF6-PLANE1 Press the PF6 key to go to or return to the second FLT

screen.

PF6-Remarks Press the PF6 key to go to or return to the second CS
screen.

PF7-CAL Press the PF7 key to go to or return to the third IHL screen.

PF7-PGM2 Press the PF7 key to go to or return to the third NCD screen.

PF7-PLANE2 Press the PF7 key to go to or return to the third FLT screen.

PF8-ADD/RMK Press the PF8 key to go to the fourth FLT screen.

PF8-CAL/RMK Press the PF8 key to go to the fourth NCD screen.

PF8-RMKS Press the PF8 key to go to the fourth IHL screen.

PF16-Exit Press the PF16 key to return to the Main Menu from the Find

Mode screen or to exit from OLAF.

PF26-NOTEPAD Appears on the Find Mode, fourth IHL, third NCD, second

OJT, fourth FLT, and second CS screens. On the Find Mode

screen, enter the document number and press the PF26 key

(hold down the SHIFT key and press the PF10 key) to view a

word processing document containing additional information.

When viewing IHL, NCD, OJT, FLT, or CS records, press

the PF26 key to view a word processing document containing

additional information if there is an entry in the NOTEPAD

field.

**APPENDIX B.**

**PF KEYS ON NOTEPAD DOCUMENTS AND LISTINGS**

The numbers in parentheses ( ) on the top 2 lines of Notepad documents,
the Certifying Officials Telephone Directories, and the IHLs Exempt From
Review on OLAF listing refer to PF keys. The features are explained
below.

\(1\) Menu Press the **PF1** key to display a listing of all PF keys and
their functions. The menu contains technical explanations of each PF
key.

\(2\) First Appears if you are not on the first screen of a listing.
Press the **PF2** key to return to the first screen of the listing.

\(2\) Goto Page Appears on Notepad documents. Press the **PF2** key to
go to a specific page in the document. The top 4 lines of the screen
change as shown below:

Enter line number of the page to be displayed and press (ENTER).

To resume displaying the current page, press PF1.

Page = \_\_\_\_\_

Document \_\_\_\_\_ Now on Page \_

Enter the page number you desire to view and press the **ENTER** key. To
return to the original page, press the **PF1** key.

\(3\) Position Press the **PF3** key to determine the position of the
cursor on the screen.

\(4\) Prev Appears if you are not on the first screen of a listing.
Press the **PF4** key to return to the previous screen of the listing.

\(5\) Next Appears if there is more than one screen. Press the **PF5**
key to go to the next screen.

\(6\) Down Press the **PF6** key to move the screen down one line at a
time.

\(7\) Up Press the **PF7** key to move the screen up one line at a time.

\(8\) Find Allows you to search for a specific record. Press the **PF8**
key for the find mode.

Enter line number or text string and press (ENTER), or select:

\(1\) Exit find mode (2) Set search defaults (8) Search backward

INPUT =
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Enter one of the fields on the listing. Numbers, like facility codes,
must be enclosed in quotation marks. For example: **\"11002138.\"** Do
not mix words and numbers. Press the **ENTER** key to start the search.
OLAF will try to match your entry with a record. If OLAF cannot match
the entry, the message **\"Text string not found\"** will appear.

If a match is made, the screen shifts so that the matching field appears
at the left column. Press the **PF1** key to exit find mode. Press the
**PF9** key to go to the left margin.

You can enter a portion of a field, for example, BARBER, when you are
looking for CAPITAL BARBER COLLEGE.

**CAUTION:** OLAF will display the first record that matches your entry.
This may not be the record you want.

If you can see enough of the record to determine that it is not the
correct record, press the **ENTER** key to continue searching. If you
cannot determine if it is the correct record, press the **PF1** key to
exit find mode and the **PF9** key to move to the left margin. To
continue to search, press the **PF8** key. When the 4 lines at the top
of the screen change, press the **ENTER** key.

(See section IX for an example of how to use the find mode to locate
information in a telephone directory.)

\(9\) L Margin Appears if the column at the left side of the screen is
not the first one.

Press the **PF9** key to move to the left margin.

\(10\) R Margin Press the **PF10** key to move to the right margin.
Listings are 132 columns wide. All the necessary information will appear
in the first 80 columns.

\(11\) Left 15 Appears if the column at the left side of the screen is
not the first one. Press the **PF11** key to move left 15 columns at a
time.

\(12\) Right 15 Press the **PF12** key to move right 15 columns at a
time.

\(13\) Left 1 Appears if the column at the left side of the screen is
not the first one. Press the **PF13** key to move left one column at a
time.

\(14\) Right 1 Press the **PF14** key to move right one column at a
time.

\(16\) Exit Press the **PF16** key to return to the Main Menu.

**APPENDIX C.**

**FACILITY CODES**

ELRs assign one or more 8-character facility codes to each facility. The
code may appear in several different formats, for example, XXXXXXXX,
XX-XXXX-XX, XX XXXX XX, X-X-XXXX-XX, or X X XXXX XX. The code consists
of 4 parts: the profit status, the type of facility, the name, and the
location.

First position Profit Status 1, 2, or 3.

1 is a public facility.

2 is a private profit facility.

3 is a private nonprofit facility.

Second position Type of Facility 1 through 5, 9, and 0 (zero).

1 is a 4-year college or university.

2 is a hospital.

3 is a teachers college.

4 is a 2-year community or junior college.

5 is another type of school including business, correspondence, flight,
secretarial, technical, vocational, trade, etc.

9 is restricted to a chapter 31 only approval.

0 (zero) is a job training establishment.

***NOTE:*** Old facility codes may have second digits of 6, 7, or 8. The
6 and 8 were used for NCDs and 7 was used for high schools.

Third through Name A combination of 4 numbers or letters.

sixth positions

Seventh and Location Two digits assigned to each State, the District of

eighth positions Columbia, Puerto Rico, and foreign countries. (See

M22-4, part II, paragraph 9.20 for a listing of state

and foreign country codes.

The following table can assist you to determine where to look for an
approval record if you know the facility code:

**SECOND POSITION THIRD POSITION SIXTH POSITION FILE**

1, 2, 3, or 4 0 through 8 Any number IHL

1, 2, 3, or 4 9 5 or 8 NCD

5 Any number Any number NCD

***NOTE:*** Flight schools have NCD facility codes. The approvals are in
the FLT database.

9 Any number Any number Chapter 31

0 (zero) Any number Any number OJT

***NOTE:*** A chapter 31 approval can be in any database. The location
is determined by the type of training provided by the facility.