Preservation Note 41

Administrative Guide for

Submitting Antenna Projects for External Review

General Requirements

February - 99

Special Procedures - 01350

Administrative Guide for Submitting Antenna Projects for External Review

Steps for Planning an Antenna Project for a Historic Property:

Contact the GSA Regional Historic Preservation Officer (RHPO) at the
beginning of the project.

Consider any adverse effects on the historic property, including harming
any historic fabric and the visual impact to the historic structure and
its surrounding area.

Obtain required external agency reviews to comply with the National
Historic Preservation Act, Section 106

State Historic Preservation Officer

For D.C. contact the District of Columbia State Historic Preservation
Officer (DC SHPO)

Advisory Council on Historic Preservation

Local Planning or Preservation Board

For D.C. contact the National Capital Planning Commission (NCPC) and
Commission of Fine Arts

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Note Contents:

GSA/NCR\'s guidance for Section 106 Documentation Requirements for
Antenna Projects Affecting Historic Properties

Sample: Memorandum to request installation of satellite antenna on Main
Justice Department Building, written 1992

Section 106 Compliance requirements for Main Justice Department Building

Section 106 Submission Package - Sample Letter to DC SHPO

Section 106 Submission Package - Sample Letter to Advisory Council

Section 106 Submission Package - Sample Project Description for the Main
Justice Department Building

Memorandum on Updated NCPC Guidelines and Submission Requirements for
Antennas on Federal Property in the National Capital Region, Revised
November 1997

Sample Submission Package for items to be included for antenna
installations requiring National Capital Planning Commission approval

Outline for NCPC Submission Letter

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Section 106 Documentation Requirements For Antenna Projects Affecting
Historic Properties

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Project Description

Note: Use plain bond paper; do not use agency letterhead.

I. Identification

A. Agency name

B. Type of antenna

C. Name of historic property affected (i.e., physically on or visually
impacting)

II\. Summary

A. Scope and purpose of project

B. Individuals and groups involved: A/E firm, Preservation Consultant,
Agency Project Officer

III\. Site Conditions

A. Building and project location

B. Building size, configuration, materials, and other conditions
affected

IV\. Preservation Design Issues

Explain solutions explored, how resolved and why. (Sample list below)

A. Location of new work/installation: visibility, protection of original
materials, cost concerns

B. Design of new work/installation: address compatibility with existing
original materials, research on original design (if original materials
non-extant), choice of materials/finishes

V. Agency Recommendation

See 36 CFR 800.9 of the Advisory Council on Historic Preservation\'s
regulations.

A. No Effect

1\) The antenna will not be visible from public space or street;

2\) The antenna will not harm original materials or their
replacements-in-kind.

B. No Adverse Effect

1\) There is an effect, but it will be mitigated to minimize the effect;

2\) The antenna will not be visible from public space or street.

C. Adverse Effect

1\) The antenna will damage historic material (e.g., anchor into
historic masonry or terra cotta roof tiles);

2\) The antenna will be visible from public space or street;

Supplemental Documentation

I. Photographs

A. Provide photographic documentation of exterior and interior locations
that will be affected by the project.

B. Submit 4\" x 6\" color prints to document the existing conditions
related to this project (1 complete set to the State Historic
Preservation Office, and 30 days later, 1 complete set to the Advisory
Council on Historic Preservation).

C. Provide a sufficient number of views (one photograph per view) to
show the existing conditions of each type of historic material or
assembly affected by this project. Provide the following at a minimum:

1\) at least one photograph of proposed antenna location;

2\) at least one photograph of space or facade potentially affected by
this project, including external public spaces from which the antenna
could be visible (recommendations: from public space, photograph a mock
installation by holding a pole at the same height of the proposed
antenna or photograph the antenna and simulate that image onto a
photograph of the proposed location);

3\) at least one photograph of each different historic finish material
(e.g., each type of masonry, metal, roof material) or assembly (e.g.,
each door, window type);

4\) at least one photograph showing each different condition to be
treated (e.g., cracked marble, surface weathering of marble, iron
staining on marble).

D. Apply numbered labels to the back of each print, indicating the
location and content of each photograph.

E. Provide annotated floor/roof plans with numbers corresponding to
photo label numbers. Include arrows showing the photographer\'s location
and the orientation of each photograph.

II\. Special Graphics

A. Provide detail drawings showing that original materials are not
damaged. (Do not anchor into masonry original materials or their
replacements-in-kind.)

B. Provide elevations and floor/roof/site plans as necessary, and
identify how and where the antenna will be installed.

C. Provide site line drawings as necessary to illustrate the visibility
of the antenna from public areas.

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Memorandum for Charles A. Boyd, JR.

Deputy Diector

Building Delegations Management Staff (WPD)

From: Daniel Neal

Acting Director

Planning Staff (WPL)

Subject: Main Justice Building

Request to Install Satellite Antenna

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We approve the concept proposal for installing a satellite antenna in
Court E of the Main Justice Building. Ms. Andrea Mones-O\'Hara, the
Regional Historic Preservation Officer, believes that the proposed
installation will have no adverse affect on the qualities which qualify
the Department of Justice Building for the National Register of Historic
Places.

Our findings, with information to assist the Justice Department in
complying with National Historic Preservation Act (NHPA) and National
Capital Planning Commission (NCPC) review requirements, follow.

Summary of Preservation Issues

Visibility: From the proposed location on the seventh floor terrace of
Courtyard E, the antenna will not be visible from adjoining streets or
any public spaces surrounding the building. Nor will the antenna be
visible from Courtyard A, the building\'s central, landscaped space.
Courtyard E is a utilitarian light court with no landscaping\--a better
location for concealing an antenna.

Historic Materials: The proposed antenna location is a built up flat
roof, so there will be no harm to the building\'s historic finishes.

Required Reviews

This project requires review by the following:

NHPA Section 106 Review:

State Historic Preservation Officer for the District of Columbia (DC
SHPO)

Advisory Council on Historic Preservation (Council)

2\. National Capital Planning Commission (NCPC)

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Section 106 Compliance

We recommend that the Department of Justice retain a preservation
architect to prepare the 106 submission package. It should include the
following:

Cover letter and project description summarizing the project\'s
preservation issues and how they were resolved to avoid adverse effects
on the building and surrounding historic properties

Site plan showing location of the building, including adjoining streets
and nearby public spaces

Roof plan showing the proposed antenna location

Scale drawing or photograph of the antenna, including the installed
antenna height, dish diameter, and color

Photographs of the building: overall view of primary facade(s), proposed
antenna location, views of the building from surrounding public spaces
if there will be any visibility of the antenna outside the property

Site line drawings (to scale) showing the visibility of the antenna from
surrounding public spaces

Drawings showing how the antenna is mounted, naming the building
materials at the antenna location

To assist the Department of Justice in preparing their 106 submission
package, we have enclosed sample letters to the SHPO and Council, an
outline format for project descriptions, and a sample project
description (previously approved antenna installation).

The project description and graphics should show

that the proposed location is the least visible location for installing
an antenna

that the installation will not harm the building\'s historic materials

Recommended: describe the building materials at the proposed antenna
location (e.g. built up roofing) and measures that will be taken to
avoid harming them (e.g. mounting antenna on weighted, freestanding
base). Do not anchor antenna into masonry units, slate, or tile roofing.

that the antenna colors will blend with the antenna\'s backdrop

Recommended: custom color antennas to match adjoining masonry walls

NCPC

The Department of Justice\'s cover letter for this submission states
that they have initiated NCPC review. NCPC\'s submission requirements
for antenna\'s are similar to the Section 106 submission requirements
outlined above.

We have prepared a packet of information (enclosed) that should answer
any questions the Department of Justice may have about NCPC review
requirements for antennas. The packet includes an outline describing the
submission package, a summary of NCPC\'s review criteria, an outline for
NCPC submission letters, and a sample NCPC submission letter.

GSA Planning Staff Contacts

Ms. Marie Fennell is available at (202) 708-5334 to answer questions
about NCPC review procedures for antennas. Please contact Ms. Caroline
Alderson at (202) 708-6164 for information about Section 106 review
requirements.

Thank you for giving us an opportunity to comment on this project.

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Mr. Robert Mallett

State Historic Preservation Officer for the District of Columbia

Department of Consumer and Regulatory Affairs

614 H St., NW Room 305

Washington, D.C. 20001

Subject: Cohen Building

Antenna installation

Dear Mr. Mallett:

Voice of America, a part of the U.S. Information Agency\'s Bureau of
Broadcasting, wishes to install two satellite antennas on the roof of
the W.J. Cohen Building at 330 Independence Avenue, Washington, DC. This
property has been determined eligible for the National Register of
Historic Places. The General Services Administration, landlord for this
property, is seeking compliance review.

Attached are a project description, site plan, roof plan and elevations,
and an area plan showing the visibility of the antennas from surrounding
public spaces.

Voice of America proposes locating the antennas behind a penthouse to
block visibility from the U.S. Capitol grounds and Mall. The antennas
will be visible from parts of C and 4th Streets, S.W. To minimize their
conspicuousness, the antennas will be set back from the roof edge as far
as possible and painted a neutral gray matching the building\'s
limestone facade.

In my opinion this project will have no adverse effect upon those
qualities which qualify this property for inclusion in the National
Register of Historic Places. In compliance with the Advisory Council
Procedures for the protection of Historic and Cultural Properties, we
are submitting the project for your review.

If you have any questions about this project, please call Ms. Alderson
at (202) 708-6164.

Sincerely,

Andrea Mones-O\'Hara

Regional Historic Preservation Officer

Enclosures

I hereby concur with the General Services Administration\'s finding that
the proposed antenna installation will have no adverse effect upon those
qualities which qualify the Wilber J. Cohen Building for the National
Register of Historic Places.

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Date \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Robert Mallett

Historic Preservation Officer for the District of Columbia

Official: WPL

Author: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Date:
\_\_\_\_\_\_\_\_\_\_\_

Caroline Alderson, Dep. RHPO

WPL:C. Alderson 202-708-6164; 2/1/95; (x106/hhsdish/c)

Agency contact: Julius Brooks 202-619-3400

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Mr. Don Klima

Chief, Eastern Division for Project Review

Advisory Council for Historic Preservation

Old Post Office Building

1100 Pennsylvania Avenue, NW Room 809

Washington, D.C. 20004

Subject: Cohen Building

Antenna installation

Dear Mr. Klima:

The Voice of America, a part of the U.S. Information Agency\'s Bureau of
Broadcasting, wishes to install two satellite antennas on the roof of
the W.J. Cohen Building at 330 Independence Avenue, Washington, DC. This
property has been determined eligible for the National Register of
Historic Places. The General Services Administration, landlord for this
property, is seeking compliance review.

Attached are a project description, site plan, roof plan and elevations,
and an area plan showing the visibility of the antennas from surrounding
public spaces.

Voice of America proposes locating the antennas behind a penthouse to
block visibility from the U.S. Capitol grounds and Mall. The antennas
will be visible from parts of C and 4th Streets, S.W. To minimize their
conspicuousness, the antennas will be set back from the roof edge as far
as possible and painted a neutral gray matching the building\'s
limestone facade.

In my opinion this project will have no adverse effect upon those
qualities which qualify this property for inclusion in the National
Register of Historic Places. The DC State Historic Preservation
Officer\'s concurrence is enclosed. In compliance with the Advisory
Council Procedures for the protection of Historic and Cultural
Properties, we are submitting the project for your review.

Cohen Building p. 2

Antennas

If you have any questions about this project, please call Ms. Alderson
at (202) 708-6164.

Sincerely,

Andrea Mones-O\'Hara

Regional Historic Preservation Officer

Enclosures

I hereby concur with the General Services Administration\'s finding that
the proposed antenna installation will have no adverse effect upon those
qualities which qualify the Wilber J. Cohen Building for the National
Register of Historic Places.

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Date \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Donald Klima

Chief, Eastern Division for Project Review

Official: WPL

Author: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Date:
\_\_\_\_\_\_\_\_\_\_\_

Caroline Alderson, Dep. RHPO

WPL:C. Alderson 202-708-6164; 7/19/95; (x106/hhsdish/c)pp.4-6

Agency contact: Julius Brooks 619-6300

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Department of Justice

Antenna Installation Project Description

Summary

Four high frequency antennas are being requested to enable the
Department of Justice Command Center to receive short wave radio
broadcasts as part of its law enforcement mission.

Site and roof plans were prepared by Don Josephs, Interdepartmental
Radio Advisory Committee Representative for the Department of Justice
and Ed Ridel, Department of Justice Construction Management Staff, in
cooperation with Caroline Alderson, Assistant Regional Historic
Preservation Officer with the General Services Administration, National
Capital Region.

Current Site Conditions

The Department of Justice building fills the block bound by Pennsylvania
Avenue on the north, Constitution Avenue on the south, 9th Street on the
east, and 10th street on the west. It is seven stories tall, 95 feet
high and trapezoidal in plan, with elevations ranging from 423 feet (9th
Street facade) to 557 feet (10th Street facade) in length. Each corner
of the building is pierced by a small court; a large court,
approximately 150 feet by 250 feet, occupies the center of the building.

Proposed Installation

Four antennas are proposed. Two are to be broadband wire dipole
antennas. Each dipole antenna consists of three ten foot high pipe
supports and a 90 foot, horizontal copper wire coated in black plastic.
Center and end supports will be attached to existing vent pipes using
pipe clamps. For maximum reception, one antenna is to run east-west, the
other north-south. The east-west antenna will be located in the center,
flat section of the roof, between the central court (A) and southwest
court (E), approximately 170 feet from the Constitution Avenue facade.
The proposed north-south antenna is to be recessed about 70 feet from
the 9th Street facade, on a flat roofed area adjoining the central
east-west roof section.

In addition to the two dipole antennas, one directional beam antenna and
one vertical whip antenna are requested. The directional beam antenna is
to be made of anodized aluminum, 10 feet high and 14 feet long. It will
be attached, using pipe clamps and guy wires, to an existing pipe
antenna mount on the central flat roof between court A and south courts
E and D, about midway between the 9th and 10th Street facades.

The proposed vertical whip antenna consists of a 10 foot high, 16 foot
long anodized aluminum pipe structure affixed to an existing antenna
mount at the northeast corner of Court E.

To avoid possible damage to the clay tile roof, the attachment of the
new antennas to existing antenna mounts and vent pipes is proposed. The
masonry chimneys, cornice, and roof structure will not be affected.

Public Visibility

To minimize visibility of the proposed antennas from surrounding public
areas, the antennas are to be installed at the lowest possible height
and recessed as far as possible from the building\'s exterior facades.
The three antennas proposed for the center roof (vertical whip,
directional beam, east-west dipole) will not be visible from any public
area surrounding the building.

The proximity of the National Archives building, located opposite the
Justice building on 9th Street, will prevent visibility of the
north-south dipole antenna from the nearest public right of way. The
antenna\'s central location within the 9th Street roof, approximately
165 feet from Constitution and Pennsylvania Avenues, will eliminate
visibility of the antenna from the mall. The antenna may be slightly
visible from the small plaza at Pennsylvania and Indiana Avenues, near
the apex of the Federal Triangle, but recessing it as far as possible
toward the central court (70 feet) will minimize the view from this
area.

To reduce the cluttering visual effect of this new antenna, the
Department of Justice has agreed to remove non-operational antennas
presently visible from Pennsylvania and Constitution Avenues.

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National Capital Planning Commission

801 Pennsylvania Avenue, N.W. Suite 301

Washington, D.C. 20576

November 21,1997

Memorandum

To: Federal and District of Columbia Departments and Agencies, Local,
State, and Regional Governments and Agencies, and Other Interested
Parties in the National Capital Region

From: Reginald W. Griffith

Executive Director

Subject: Revised Guidelines and Submission Requirements for Antennas on
Federal Property in the National Capital Region

At its November 6, 1997 meeting the Commission adopted Revised
Guidelines and Submission Requirements for Antennas on Federal Property
in the National Capital Region. We have enclosed the revised guidelines.
Changes can be grouped into four categories: (1) language to conform the
Guidelines to existing Commission policy or Federal legislation; (2)
wording to clarify which antennas require submission to the Commission;
(3) text to clarify materials which need to be included in each
submission; and (4) language detailing applicable radio frequency
standards with which antenna submissions should comply. We are also
including the resolution approved by the Commission and the staff report
summarizing the changes and responding to comments on the draft
guidelines.

We appreciate your interest in this matter. If you have any questions
concerning the revised guidelines, please call Maurice Foushee or Ronald
Wilson of my staff on (202) 482-7240.

Enclosures

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National Capital Planning Commission

801 Pennsylvania Avenue, N.W. Suite 301

Washington, D.C. 20576

NCPC File No. 2598

Guidelines and Submission Requirements

for Antennas on Federal Property

in the National Capital Region

Approved: January 7, 1988

Amended: April 6, 1989 and November 6, 1997

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Section 1 - Review Authority

Section 2 - General Criteria Applying to Antenna Installations

Section 3 - Exceptions

Section 4 - Review by the Executive Director

Section 5 - Renewal of Antenna Approvals

Section 6 - Specific Submission Requirements

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The National Capital Planning Commission (Commission) finds that
antennas, as well as antenna towers and structures, may adversely impact
the landscape, skyline, and scenic character of the Nation\'s Capital,
the general appearance of federal facilities in the National Capital
Region (NCR) and the health and welfare of its population.1 Therefore,
in order to minimize the visual impacts of such antennas and to protect
the health and welfare of the public from potential adverse biological
effects resulting from radio frequency (RF) transmitting antennas, the
Commission is providing the following Guidelines and Submission
Requirements. The Guidelines are to be used by federal agencies in the
NCR in the preparation and submission of plans for antenna
installations.

Section I - Review Authority

Prior to the installation of any antenna(s) on federal property in the
NCR, except as noted in Section 3 below, federal agencies shall submit
(pursuant to Section 5 of the National Capital Planning Act of 1952
(Planning Act), as amended; D.C. Code, sec. 5-432, in the District of
Columbia; and, as appropriate, Section 4 of the International Center Act
of 1968, as amended) such installation proposal to the Commission for
review and comment.2 Approval by the Commission of such installation
will normally be limited to five years. This time period may be
increased to ten years at the Commission\'s discretion where the
proposed antenna(s) will not have an adverse impact on the Monumental
Core3 and surrounding lands, designated historic buildings and
districts, and nearby residential areas.

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1 The National Capital Region (NCR) includes the District of Columbia;
Montgomery and Prince George\'s Counties in Maryland; Arlington,
Fairfax, Loudoun, and Prince William Counties in Virginia; and all the
independent cities in Maryland or Virginia within the geographic area
bounded by their outer boundaries.

2 The Guidelines are also intended to be consistent with the
Telecommunications Act of 1996 and the President\'s Executive Memorandum
on \"Facilitating Access to Federal Property for the Siting of Mobile
Services Antennas.\"

3 The Monumental Core includes the Mall, Ellipse, and White House
Grounds, Washington Monument grounds, East and West Potomac Park,
Federal Triangle, Northwest Federal Office Area, Southwest Federal
Office Area, Arlington National Cemetery, Lady Bird Johnson Park, and
the Pentagon.

The Commission reviews all antennas and antenna towers and structures
(such as monopoles), whether federally owned or leased, on federal
property, with the exception of those listed in Section 3 below.4
Existing antennas that are moved or relocated to another location on a
federal facility are also subject to the Commission\'s review. Further,
any change to a previously approved antenna which substantially affects
the public health or welfare, the skyline or scenic character of the
Nation\'s Capital, or is contrary to the intent of these guidelines must
be resubmitted for Commission review as well. Under certain specified
conditions, as contained in Section 4, the Executive Director may
approve, under delegated authority, proposals for receive-only antenna
installations.

Federal agencies should also consider locating satellite antenna
facilities in satellite farms, teleport facilities, or facilities
created in conjunction with other federal agencies. The Commission
encourages joint-use and co-location of antennas wherever possible, and
the creation of antenna and satellite farms.

Section 2 - General Criteria Applying to Antenna Installations

The following discusses the Commission\'s review process and provides
general criteria for the design of antenna installation proposals
submitted to the Commission.

Sponsoring agencies are encouraged to contact the Commission staff early
in the process of developing antenna proposals to discuss the need for a
submission and the specific materials required for Commission review.
This early consultation process is designed to assist federal agencies
in expediting the review process. Consequently, all the information
outlined in Section 6, \"a\" through \"l\", may not be required for a
particular submission.

For cases requiring Commission review, agencies must make submissions to
the Commission (including submissions that may be handled by the
Executive Director under delegated authority) in accordance with
established monthly deadlines. Submission deadlines normally are
approximately 30 days in advance of the scheduled Commission meeting at
which a particular proposal will be considered.

The Commission staff will notify the sponsoring agency of the schedule
for review and any need for participation in the presentation of the
submission to the Commission at the scheduled meeting. Notification of
the Commission action on a submission will be provided by letter to the
sponsoring agency immediately following such action.

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4 Section 5(b) of the Planning Act generally exempts projects within the
Capitol Grounds or structures erected by the Department of Defense
during wartime or national emergencies within existing military, naval,
or Air Force reservations. In the latter case, the affected Defense
agency should consult with the Commission if off-site effects are
anticipated.

To the extent possible, federal agencies should anticipate the need for
antennas on all new buildings and design such buildings to screen the
needed antennas in a manner appropriate to the building\'s design.
Antenna requirements also should be included as part of federal agency
master plans.

Rooftop antennas on existing federal buildings or ground-level
installations in the NCR should be designed and installed in a manner
that minimizes or eliminates visual impacts on adjacent properties,
including public rights-of-way and nearby residential areas. Where
appropriate to the character of a building, retrofitting to screen
antennas not accommodated in original building designs and plans should
be considered.

Reasonable precautions are necessary in locating and operating
transmitting antennas because of potential adverse radio frequency
radiation effects. Because of the numerous variables regarding power and
frequency levels for each installation, electromagnetic radiation
impacts will have to be evaluated on a site-specific basis taking into
account any existing nearby emission sources (see Section 6,k).

Consistent with technical communications requirements, rooftop antennas
should be installed at the lowest possible elevation above the roof
line, set back from the edge of the building a distance at least equal
to the antenna\'s height above the roof, and screened to the extent
practicable from any public views in cases in which screening designs
compatible with the architectural character of the affected building can
be developed (see Section 6,g).

Ground-level antennas should be sited in locations that minimize public
views, installed at the lowest possible elevation above grade, and
screened to the extent practicable by landscaping and screening elements
that reduce visual impacts as well as exposure to RF radiation
emissions.

The screening plan should respond to public safety concerns by
restricting public access near ground-mounted and roof-mounted antennas.

Materials used in the construction of antennas and their mountings
should not be bright, shiny, or reflective and should be of a color that
blends with the building\'s materials or landscape.

Any masts or towers should be non-combustible, corrosion resistant or
protected, and protected against electrolytic action.

No commercial advertising shall be allowed on an antenna or support
structure.

No signals, lights, or illumination shall be permitted on an antenna or
support structure unless required by the Federal Communications
Commission, the Federal Aviation Administration, or other federal
government agency.

Section 3 - Exceptions

The following types of individual receive-only antenna installations may
be made without referral to the Commission:

antennas with the boom or any active element not exceeding eight feet in
any dimension and the mounted vertical dimension (from the point on the
ground or building at which the antenna is mounted to the highest point
of any active element, tower, mast, pole, or related support element)
not exceeding 12 feet. Rooftop antennas must be set back from the edge
of the building a distance at least equal to the antenna\'s height above
the roof;

whip antennas not exceeding 2 1/2 inches in diameter and a mounted
dimension (vertically and laterally, for antennas which include two or
more prongs or attachments) of 12 feet in any direction;

receiving antennas of any type, entirely enclosed within an existing
building (including the penthouse portion of a building); and,

a temporary antenna to be mounted on a building, the ground, or a
vehicle for a period not to exceed 60 days, provided the temporary
placement does not alter the site or building and that all necessary
safety precautions are observed in the temporary placement.

Section 4 - Review by the Executive Director

The Commission delegates approval authority to the Executive Director
for receive- only antenna installations which are:

located on a reservation or site for which the Commission has submitted
its report and recommendations on a current master plan;

not inconsistent with the recommendations of the Commission on the land
use and circulation plan elements of the master plan or its action on
final project plans; and

determined by the Executive Director to:

\(1\) have no adverse environmental impact;

\(2\) have no adverse visual impact on properties beyond the boundaries
of the federal reservation or site; and

\(3\) meet the general criteria of Section 2 C, D, and E.

Section 5 - Renewal of Antenna Approvals

Approved antennas which are still needed must be resubmitted for renewal
at the end of their approved period. Federal agencies are encouraged to
request reapproval prior to the expiration date. The request should be
accompanied by a statement that:

the original installation is structurally sound and continues to meet
all the submission requirements; and

technological advances or operational changes have not offered any
alternatives that permit the elimination of the antenna or reduction in
its size to minimize visual impacts.

Agencies should submit requests for renewals several months prior to the
antenna\'s expiration so that no interruption in service occurs. Any
antenna that does not receive reapproval by the Commission should be
removed as soon as possible after the expiration of the Commission\'s
approval period. Antennas which are no longer needed should be removed
immediately.

Section 6 - Specific Submission Requirements

The following information shall be submitted with each antenna
installation proposal, unless it is determined through the Commission\'s
early consultation process, discussed in Section 2, that such
information is not needed:

Description of, and purpose for, the proposed antenna installation,
antenna tower or structure (if applicable). The description should
include information on the building or site location, the tenant agency
where the antenna or tower is located, the antenna\'s physical
dimensions, transmitting frequency and frequency of operation, the
potential for accommodating additional antennas on the support
structure, and any other appropriate data regarding the particular
installation consistent with security considerations.

Description of any existing antennas located on the building and/or
site, structure, or tower. The description should state the functional
relationship of the proposed antenna (if applicable) to existing
antennas as well as the need for any existing antennas that are
proposed-to-remain.

Site plan and building elevations (for antennas mounted on a building,
structure or tower) showing the form, dimensions, and location of the
proposed antenna(s) and any existing-to-remain antennas.

Construction drawings.

Description of the texture and color of antenna materials to be used.

Screening plan, where appropriate, including proposed materials, color
and texture of screening elements for rooftop and ground-level
installations.

Sight line studies of the proposed installation and alternatives
considered, illustrating the extent to which the proposed antenna(s)
will be visible from surrounding streets, public open spaces, and nearby
residential areas.

Discussion of alternatives considered to meet the telecommunication
needs of the submitting agency.

Environmental documentation prepared by a sponsoring federal agency
pursuant to the National Environmental Policy Act of 1969 (NEPA), as
amended, and the Council on Environmental Quality Regulations.

A determination by the agency as to whether the project is subject to
Section 106 of the National Historic Preservation Act of 1966, as
amended. If a Section 106 review is required, submissions must include
any consultation with the appropriate State Historic Preservation
Officer and the Advisory Council on Historic Preservation and
documentation of the affected resources.

A certification by the agency that the proposed transmitting antenna
complies with the RF radiation guidelines adopted by the Federal
Communication Commission, the National Telecommunication and Information
Administration, or which may be contained in any other applicable
federal standard.

A maintenance plan for the periodic upkeep of the antenna installation
to ensure its continued safe operation, particularly after severe
weather events. The plan should ensure proper drainage.

Assurance that all work meets applicable building and safety codes and
requirements.

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Sample Submission Package

(Items to be included for antenna installations requiring NCPC approval)

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Submission Letter (written on GSA letterhead, signed by James Handley,
Regional Administrator)

Project description, technical characteristics of proposed antenna
(transmitting or receiving)

Statement of need, justification for antenna installation

Current site conditions, description of existing antennas and their
functional relationship to the proposed installation

Description of the location, type, size, material, color and support
mechanism for the proposed installation

Visibility of antenna from surrounding public areas

Environmental conclusion

Historic Preservation conclusion

Manufacturer\'s Technical Specifications

Power output

Radiation levels

Wind load report

Photographs

One set of high quality photographs showing existing conditions, and
views of the facility from surrounding public areas

Environmental Statement

Environmental Assessment or Environmental Impact Statement where
significant impacts have been determined

Construction Drawings and Illustrations

Three sets of full-scale and one set of 8 1/2\"xll\" drawings need to be
enclosed:

City Location Map

Roof Plan (showing existing and proposed antennas)

Building Elevation (complete with antenna elevations)

Antenna Installation Drawing

Sight-Line Drawing (showing view of facility equipped with proposed
antenna from surrounding public areas)

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Outline for NCPC Submission Letter

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Mr. Reginald W. Griffith

Executive Director

National Capital Planning Commission

1325 G Street, N.W.

Washington, D.C. 20576

Dear Mr. Griffith:

1\. \"The NAME OF AGENCY is pleased to submit NAME OF PROJECT to the
National Capital Planning Commission (NCPC) for its review at the DATE
Commission meeting. Enclosed are LIST OF SUBMISSION DOCUMENTS.\"

2\. \<Provide a brief description of the project.\>

3\. \<Statement as to whether or not the project is for an historic
building or located in an historic district.

If the project involves an historic property, the design is to be
reviewed by the State Historic Preservation Office (SHPO) and the
Advisory Council on Historic Preservation (ACHP) under Section 106 of
the National Historic Preservation Act. The 106 process takes 60 days to
conduct and must be completed prior to the submission to NCPC.

If the project does involve an historic property, include the following
statement:\>

\"Since the NAME OF AGENCY is housed in an historic building \[or in an
historic district\], a completed Section 106 review is enclosed to this
letter.\"

\<If the project does not involve an historic property, include the
following statement:\>

\"Since the NAME OF AGENCY is not housed in an historic building or \[in
an historic district\], the NAME OF PROJECT installation does not need
to be submitted for a review by the District of Columbia State Historic
Preservation Office and the Advisory Council on Historic Preservation
under Section 106 of the National Historic Preservation Act.\"

4\. \<If the project requires an Environmental Assessment (EA) or an
Environmental Impact Statement (EIS), the report is to be included in
the submission package. if the project does not require either an EA or
an EIS, the reason for the exemption should be stated in this letter.

Provide the following statement, including reasoning in case of
exemption:\>

\"Based on a review of this project in light of the National
Environmental Policy Act of 1969 (NEPA) and the AGENCY\'S ENVIRONMENTAL
REGULATIONS, the AGENCY has determined that this project requires (OR
does not require\] an Environmental Assessment (EA) or Environmental
Impact Statement (EIS).\"

5\. \"For further information please contact NAME/AGENCY at PHONE
NUMBER, or Eva Hegedus from my staff at 708-5334. Thank you for your
consideration.\"

Sincerely,

James Handley

Regional Administrator