**Attachment A**

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height="1.6979166666666667in"}

**PERFORMANCE WORK STATEMENT**

**The National Science Foundation (NSF)**

**Award Monitoring and Oversight Support Services**

# General Requirements {#general-requirements .Style-Heading-1-+-Black}

## Background {#background .Style-Heading-2-+-Word-underline}

### NSF Mission

The mission of the National Science Foundation (NSF) is \"To promote the
progress of science; to advance the national health, prosperity, and
welfare; to secure the national defense; and for other purposes." The
Foundation initiates and supports:

-   Basic scientific research fundamental to the engineering process

-   Programs to strengthen scientific and engineering research potential

-   Science and engineering education programs at all levels and in all
    fields of science and engineering, and

-   An information base on science and engineering appropriate for
    development of national and international policy

The Foundation also:

-   Fosters the interchange of scientific and engineering information
    nationally and internationally;

-   Supports the development of computer and other methodologies;

-   Maintains facilities in the Antarctic and promote the U.S. presence
    through research conducted there; and

-   Addresses issues of equal opportunity in science and technology\"

### NSF Vision

NSF's vision is \"Enabling the Nation\'s Future through Discovery,
Learning, and Innovation"

As such, the Foundation believes that NSF investments in people, in
their ideas, and in the tools they use will catalyze the strong progress
in science and engineering needed to establish world leadership and
secure the Nation\'s security, prosperity, and well-being

### NSF Core Values

Enable people to perform by investing in their creative ideas, providing
them with cutting-edge research and education tools, and supporting an
infrastructure for education and learning.

Partner with a dynamic and diverse education and research community,
working in a close trusting partnership while maintaining an independent
perspective. NSF encourages partnerships among agencies, industry,
academe, the states, and other nations when collaborative efforts
further the NSF\'s goals.

Integrate and synergize the knowledge and skills of diverse disciplines
and constituencies. NSF promotes the mutual sharing of knowledge and
resources. NSF integrates the processes of discovery, innovation and
learning, and connects them to societal use.

Embrace competitiveness in all of its programs and activities. NSF
optimizes the efficiency and effectiveness of its investments using the
competitive merit review process and peer evaluation of programs and
activities.

Manage and Communicate in a professional and effective manner. NSF
listens intently to its customers, valuing their ideas and opinions. NSF
effectively builds consensus for new ideas and directions. NSF clearly
articulates and communicates its values, plans, and activities so that
customers and constituencies know what to expect of the NSF. NSF
provides the very best service possible to its customers.

Include all citizens, groups and constituencies, and promotes equal
opportunity for all. NSF works to ensure that the scientific and
engineering workforce is as extensive and diverse as possible in order
to create a more inclusive and robust enterprise of other issues.

### NSF Existing Organizational Components

The following current NSF organizations are included in this
solicitation and resulting competition.

#### Office of Budget, Finance and Award Management (BFA) {#office-of-budget-finance-and-award-management-bfa .Style-Heading-4-+-Before:--0-pt-After:--6-pt}

In support of NSF\'s mission and purpose, \"to promote the progress of
Science\...\" (P.L. 81-507), NSF\'s BFA affirms the following:

MISSION: To provide business, financial and analytical services to
diverse stakeholders and customers.

VISION: To be leaders in business practices in a dynamic environment
that encourages individual and organizational excellence.

CORE VALUES: To achieve success through teamwork; mutual respect;
integrity; creativity; responsibility; initiative; professionalism; and
a sense of humor.

####  {#section .Style-Heading-4-+-Before:--0-pt-After:--6-pt .unnumbered}

#### Division of Institution and Award Support (DIAS) {#division-of-institution-and-award-support-dias .Style-Heading-4-+-Before:--0-pt-After:--6-pt}

MISSION: To provide excellence in the Stewardship of the federal funding
awarded by NSF to support Science, Technology and Engineering Research
and Education across the Nation.

To provide innovative and exemplary Public Service, including financial
and administrative assistance to implement these business models,
processes and practices to Institutional Awardees and throughout the NSF
Directorates.

To ensure that innovative business practices convey excellence in
managing NSF\'s activities on par with the Foundation\'s mission
oriented outcome goals.

To provide a living model of organizational excellence, agility, and
innovation, including contributing leadership in the development and
implementation of state-of-the-art award business practices.

####  {#section-1 .Style-Heading-4-+-Before:--0-pt-After:--6-pt .unnumbered}

#### Division of Contracts and Complex Agreements (DCCA) {#division-of-contracts-and-complex-agreements-dcca .Style-Heading-4-+-Before:--0-pt-After:--6-pt}

MISSION: To provide comprehensive acquisition and cooperative agreement
award leadership.

DCCA is responsible for solicitation, negotiation, award and
administration of NSF contracts and of complex cooperative agreements
for NSF\'s research facilities, and major centers\' programs such as
Science Technology Centers (STC\'s) and Engineering Research Centers
(ERC\'s). DCCA is also responsible for overseeing NSF procurement
systems, contracts policy, processes and guidance

#### Office of Large Facility Project Management (LFP) {#office-of-large-facility-project-management-lfp .Style-Heading-4-+-Before:--0-pt-After:--6-pt}

##### MISSION: The mission of the LFP deputy and staff is to: {#mission-the-mission-of-the-lfp-deputy-and-staff-is-to .Style-Heading-5-+-Before:--0-pt-After:--6-pt .unnumbered}

-   Provide advice and support to the NSF's senior management, program
    managers and awardee managers on the construction and operations of
    large facility projects;

-   Support and help strengthen the NSF's ability to plan and oversee
    large facility projects;

-   Support and help to improve NSF's financial accountability of total
    project costs; and

-   Conduct Total Business System Reviews on MREFC projects to support
    awardees in meeting NSF\'s business and administrative expectations.

## Scope {#scope .Style-Heading-2-+-Word-underline}

This PWS describes the performance requirements for certain commercial
Award Management and Oversight Support Services within the NSF's BFA,
Arlington, Virginia. These services include:

1.  Support for Post-Award Monitoring and Oversight Activities

2.  Support for Coordination and Administration of Outreach Activities

3.  Support for Administration and Oversight of Large Facility Projects

## Performance Requirements {#performance-requirements .Style-Heading-2-+-Word-underline}

The Contractor shall execute activities and tasks consistent with the
performance standards and specifications in the Performance Standards.
***(See Technical Exhibit 2: Performance Standards.)***

## General Requirements {#general-requirements-1 .Style-Heading-2-+-Word-underline}

In completing this effort, the Contractor shall comply with the
following general requirements regardless of the specific services to be
provided.

### Hours of Operation

The Contractor shall observe and follow business hours as determined by
the NSF, which are normally 8:30 a.m. to 5:00 p.m. Business hours are
not indicative of work hours required to cover workload included in this
PWS*.*

### Federal Holidays

The federal holidays specified below are legal public holidays. Should a
federal holiday fall on a weekend, the observance is as determined by
executive order.

New Years Day Labor Day

M.L. King, Jr. Birthday Columbus Day

Presidents Day Veterans Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

In addition, Inauguration Day (the inauguration of the President of the
United States) is normally considered a paid holiday granted by
executive order for federal employees whose duty station is in the
Washington, DC metropolitan area.

### Unscheduled Work Hours

On occasion, the Contractor may be required to provide personnel on
weekends and other unscheduled work hours on a short-term basis. If such
a need arises, the CO or COTR will notify the Contractor no less than
three (3) business days prior to the planned requirement or no less than
one (1) business day prior to any unscheduled requirement. This
unscheduled work results from special events, seasonal peaks in work
volume to include, but not limited to, fiscal year 3^rd^ and 4^th^
quarter grant and/or contract award processes, and delays in receipt of
appropriations. NSF assumes no responsibility and no liability for the
unavailability of the facility or services on weekends or other periods
of time outside of normal working hours***.***

### Emergency Situations

Emergency situations and contingency operations at NSF may require the
Contractor to operate at times not considered normal operating hours, as
directed by the CO. This normally involves utility outages, weather
driven contingencies, or any work involving support for significant NSF
technical and administrative services.

## Personnel Requirements {#personnel-requirements .Style-Heading-2-+-Word-underline}

### General Personnel Requirements

The Contractor shall provide a workforce possessing the skills,
knowledge, abilities, and training to satisfactorily perform the service
requirements included in this PWS. Contractor personnel performing work
in support of NSF activities shall be fully trained in all aspects of
the work to be performed. Private sector personnel performing work under
this PWS shall remain employees of the Contractor and shall not be
considered employees of the government. Contractor employees shall have
the ability to fluently communicate (read, write, and understand) the
English language.

The Contractor shall comply with federal equal employment opportunity
requirements. The Contractor shall be responsible for and shall follow
all NSF standards of employee competency, conduct, timeliness,
attendance, and integrity and shall take such disciplinary actions as
may be necessary with respect to any employees who violate these
standards.

The nature of support activities related to awards management functions
requires daily interaction with a wide variety of individuals and
entities that are internal and external to the organization. The
proposed organization may be required to interact on a daily basis with
staff within and outside assigned office personnel to include, but not
limited to, contractors, awardees, applicants, various Federal, State,
and local government personnel, and the general public.

The Contractor is advised that the nature of the activities included in
this PWS encompasses a wide range of duties.  The specific work
requirements are identified within Section C-5 of this PWS and are
further clarified by the Workload and Performance Standards associated
with each activity or task. ***(See Technical Exhibit 1: Workload and
Technical Exhibit 2: Performance Standards.)*** Personnel performing
work pursuant to this PWS, and especially work requirements identified
under Section C-5.1 through C-5.5, shall be qualified in and
knowledgeable of awards management services and best practices, event
management services and best practices, and contracting services and
best practices.

### Manager and Key Personnel

The Contractor shall provide one PM who shall be responsible for the
overall management and coordination of the work effort included in this
PWS and shall act as the central POC with NSF management. The PM shall
attend and participate in scheduled and unscheduled meetings to provide
effective communication and discuss necessary information relevant to
the terms and conditions of the award. These meetings may be held at
on-site or off-site locations. The Contractor shall appoint an alternate
to act for the PM if the PM will be unavailable for any reason. The
Contractor shall notify the COTR in advance of such appointment stating
the period of time the alternate will be in place. The CO shall be
notified in writing within five (5) business days of any changes in the
individuals designated as key personnel.

### Program Manager Authority

The PM or alternate shall have full authority to act for the Contractor
on matters relating to the daily operation of this effort.

### Employee Training

The Contractor shall provide initial and recurring training for all
affected Contractor personnel in the areas of safety, security,
environmental, fire prevention, and health in accordance with
established NSF and federal, state, and local requirements. The
Contractor shall also ensure that all employees have been properly
trained and are qualified to perform all tasks required by this PWS. The
training shall include, but is not limited to, orientation training,
government and NSF unique training, and technical training on NSF data
systems that will be provided by the government. This
government-provided orientation and NSF unique and technical training
does not relieve the Contractor from ensuring that Contractor personnel
are trained and qualified to perform their assigned tasks when they
begin employment under this PWS. The Contractor shall maintain records
of all training and ensure they are available for government review. The
Contractor shall use NSF approved forms to document training.

## Media Information {#media-information .Style-Heading-2-+-Word-underline}

Only the government may release information to the media. All media
queries shall be referred to the Contracting Officer or their authorized
designee.

## Phase-In Plan {#phase-in-plan .Style-Heading-2-+-Word-underline}

The Contractor shall provide for a phase-in period of 30 calendar days
after award. During this transition period, the government will make
available to key Contractor personnel, a government representative
familiar with the operations, processes, and functions to be performed.

At the conclusion of Phase-In (between 22 and 30 days of performance),
the Contractor shall develop and provide a presentation to the NSF
Contracting Officer (and to other NSF management as the Contracting
Officer may deem appropriate) identifying the steps the Contractor has
taken to ensure/justify the Contractor's readiness to assume full
performance under the award. From this readiness review, the Government
will make a decision to continue the Phase-In by the Contractor or to
begin full contract performance. The decision to proceed with full
performance shall rest entirely with the Contracting Officer and NSF
management.

## Quality Control {#quality-control .Style-Heading-2-+-Word-underline}

The Contractor shall maintain a file of all scheduled and performed
quality control inspections, inspection results, and the dates and
details of corrective actions. The file shall be the property of the
government and shall be made available at all times for inspection
during the government's regular working hours. The file shall be
delivered to the CO five (5) calendar days after completion of this
award.

# Work/Service Requirements {#workservice-requirements .Style-Heading-1-+-Black}

This performance-based statement of work encompasses the minimum
performance requirements, workload, and performance standards necessary
to perform the services required in support of Post-Award Monitoring and
Oversight Activities, Coordination and Administration of Outreach
Activities, and Administration and Oversight of Large Facility Projects
at the NSF.

## [Support for Post-Award Processing Activities]{.underline} {#support-for-post-award-processing-activities .Style-Heading-2-+-Word-underline}

###  Provide Support for Monitoring and Oversight Activities

####  Editing the Award Monitoring and Business Assistance Program (AMBAP) Guide {#editing-the-award-monitoring-and-business-assistance-program-ambap-guide .Style-Heading-4-+-Before:--0-pt-After:--6-pt}

> The Contractor shall review, edit, and update the AMBAP Guide on an
> "as needed" basis, but at least annually. The Contractor shall
> periodically review the AMBAP for any needed changes or updates. The
> Contractor shall revise such content, and submit to the NSF for
> approval. Along with the edited AMBAP, the Contractor shall provide a
> cover letter summarizing all recommended changes.

#### Tracking & Disseminating Monitoring Visit Results {#tracking-disseminating-monitoring-visit-results .Style-Heading-4-+-Before:--0-pt-After:--6-pt}

#### The Contractor shall develop a database indicating visit status, applicable team members, trip report status, and issues identified during the monitoring visits. The Contractor shall compile and summarize results from the monitoring visits into a report detailing overall findings and lessons learned. The Contractor shall develop a compendium of such findings/reports that could be disseminated to the community and other Federal agencies. The Contractor shall compile and summarize results annually.  {#the-contractor-shall-develop-a-database-indicating-visit-status-applicable-team-members-trip-report-status-and-issues-identified-during-the-monitoring-visits.-the-contractor-shall-compile-and-summarize-results-from-the-monitoring-visits-into-a-report-detailing-overall-findings-and-lessons-learned.-the-contractor-shall-develop-a-compendium-of-such-findingsreports-that-could-be-disseminated-to-the-community-and-other-federal-agencies.-the-contractor-shall-compile-and-summarize-results-annually. .Style-Heading-4-+-Before:--0-pt-After:--6-pt .unnumbered}

#### Cost Assessment of the Monitoring Activities {#cost-assessment-of-the-monitoring-activities .Style-Heading-4-+-Before:--0-pt-After:--6-pt}

> The Contractor shall develop and maintain a searchable database that
> would survey each visited institution's cost related to site visit. In
> addition, the Contractor shall develop and maintain a cost estimating
> tool to analyze NSF costs to conduct on-site monitoring, including
> pre-visit and post-visit effort.

#### Initial Review of Indirect Cost Rate Proposal Submissions {#initial-review-of-indirect-cost-rate-proposal-submissions .Style-Heading-4-+-Before:--0-pt-After:--6-pt}

#### The Contractor shall review initial indirect cost rate proposal submissions from awardee institutions. The reviews are to ensure that all required materials are included in the submission packages. If the Contractor finds that the packages are incomplete, the Contractor shall contact the appropriate organization and request the missing or incomplete information. Once the submission package is complete, the Contractor shall deliver the completed package to the NSF.  {#the-contractor-shall-review-initial-indirect-cost-rate-proposal-submissions-from-awardee-institutions.-the-reviews-are-to-ensure-that-all-required-materials-are-included-in-the-submission-packages.-if-the-contractor-finds-that-the-packages-are-incomplete-the-contractor-shall-contact-the-appropriate-organization-and-request-the-missing-or-incomplete-information.-once-the-submission-package-is-complete-the-contractor-shall-deliver-the-completed-package-to-the-nsf. .Style-Heading-4-+-Before:--0-pt-After:--6-pt .unnumbered}

#### Customer Feedback for Monitoring Visits  {#customer-feedback-for-monitoring-visits .Style-Heading-4-+-Before:--0-pt-After:--6-pt}

> The Contractor shall draft a customer feedback questionnaire to assess
> the responsiveness and effectiveness of site visits. The questionnaire
> will be reviewed and approved by the NSF in advance of its use. Once
> approved, the document will follow standard NSF clearance procedures.
> The Contractor shall distribute and collect the questionnaires. The
> Contractor shall compile results from the questionnaires. The
> Contractor shall develop and maintain a customer service feedback
> database. The Contractor shall review and analyze concerns identified
> by the questionnaires. The Contractor shall document findings and
> recommend appropriate courses of action for review and approval by the
> NSF.

#### Monitoring Desk Reviews {#monitoring-desk-reviews .Style-Heading-4-+-Before:--0-pt-After:--6-pt}

> The Contractor shall conduct desk reviews related to the financial and
> administrative capabilities of NSF-funded organizations. The desk
> reviews will cover selected targeted areas and/or core areas described
> in the AMBAP Guide. The core areas include the assessment of the
> organization's general management practices, review and assessment of
> the organization's accounting & financial system, and the Federal Cash
> Transactions Report reconciliation to accounting records. The
> Contractor shall provide a summary report with references to the work
> papers. The report should include a description of any concerns
> identified by the review. The Contractor shall sort and index the
> report and work papers, accordingly. This file shall be given to the
> NSF for further evaluation.

#### Review of Final Adjustments to Closed Awards {#review-of-final-adjustments-to-closed-awards .Style-Heading-4-+-Before:--0-pt-After:--6-pt}

> The Contractor shall request source documentation from NSF-funded
> institutions related to adjusting entries made to closed awards. The
> Contractor shall determine that the costs are adequately documented,
> allowable in accordance with Federal and NSF-specific regulations,
> reasonable and necessary for the completion of the project, allocable
> to the particular award, and incurred within the award period. The
> Contractor shall prepare a summary report explaining what costs are
> acceptable and what costs are questionable and recommend a course of
> action for the NSF to follow. The Contractor shall sort and index the
> report and work papers, accordingly. This file shall be given to the
> NSF for further evaluation.

#### Development and Maintenance of an Electronic Spreadsheet / Database Financial Survey Instrument {#development-and-maintenance-of-an-electronic-spreadsheet-database-financial-survey-instrument .Style-Heading-4-+-Before:--0-pt-After:--6-pt}

> The Contractor shall develop and maintain, with approval from OMB if
> necessary, a survey style instrument by which awardee organizations
> can answer questions (similar to the Post Award site visit guide or
> NSF/DHHS audit guides) about awardee accounting systems and internal
> control structure. The database shall be developed to acknowledge the
> differences in cost principles for different types of organizations
> (e.g., educational, non-profit, state, and local). It shall contain
> links in the various sections to the relevant policy documents (OMB
> circulars GC-1). The database shall also provide a self-assessment
> tool for awardee organizations wherein the answers provided were not
> entirely adequate by providing links to the appropriate reference
> documents (e.g., to the OMB time & effort reporting requirements if
> the awardee states that they do not have a time & effort reporting
> system). It shall include a database feature for NSF to accumulate
> and/or tabulate the results based on certain designed search criteria
> that could assist NSF in selecting organizations for site visits and
> to obtain a comfort level on the entire universe of NSF awardee
> organization. Information provided shall be maintained on NSF systems
> as part of an awardee organizational electronic file.

## Support for Coordination & Administration of Outreach Activities  {#support-for-coordination-administration-of-outreach-activities .Style-Heading-2-+-Word-underline}

### Logistics Support for Outreach Programs

> The Contractor shall coordinate all logistics issues associated with
> the technical nature of BFA-sponsored outreach programs. The NSF is
> responsible for the overall direction, scope, programmatic content and
> speaker development for all outreach programs. In addition to
> identification of conference sites, the Contractor shall coordinate
> the following activities associated with conference coordination and
> logistics:

-   Ensure that sites are identified in various regions of the country
    to allow for broad attendance.

-   Liaison with the NSF to coordinate requirements such as assistance
    with conference planning and logistics including conference website
    development and advertising; coordination with site officials with
    regard to audio-visual and catering needs; copying and shipment of
    materials to conference site; preparation of conference packets.

-   On-site conference coordination including providing assistance to
    NSF staff with regard to all audio-visual needs, catering needs, and
    resolution of all logistical concerns of NSF staff and conference
    attendees.

### General and Targeted Outreach Materials

> The Contractor shall design and maintain presentations needed by the
> NSF. Potential projects include, but are not limited to, the
> following:

-   Production of electronic materials that serves as an "electronic
    suite" of relevant guidance, documents, and available outreach
    opportunities;

-   Design and production of conference materials including brochures,
    PowerPoint presentations, and other required items;

-   Design and production of a semi-annual electronic publication that
    would provide the basic overview of BFA roles and responsibilities,
    and also link to current information and documents available online.

> The NSF will approve all products developed by the Contractor.

### Web-based Outreach 

> The Contractor shall assist the NSF in coordinating live conferences
> that may be web cast to the broader research community. The NSF is
> responsible for the programmatic content of the presentation. The
> Contractor shall provide for all logistics and production including:

-   Identification of an appropriate venue and logistical coordination
    with site officials;

-   Online registration and advertising;

-   Receipt of all program evaluations;

-   On-site production and post-production editing of materials.

##  {#section-2 .Style-Heading-2-+-Word-underline .unnumbered}

## Support for Closeout Processing  {#support-for-closeout-processing .Style-Heading-2-+-Word-underline}

The Contractor shall coordinate closeout activities for contracts,
purchase orders, and other award instruments as indicated below.

##  {#section-3 .Style-Heading-2-+-Word-underline .unnumbered}

### Review and Verify Contract Closeouts Documentations 

#### The Contractor shall review and verify the expiration date for contract closeouts. The Contractor shall review closeout contracts for completeness and compliance to include, but not limited to, assuring that all deliverables and reports have been received and accepted, all billed costs are allowable and properly documented, and all government-furnished non-expendable equipment is properly accounted for and returned. {#the-contractor-shall-review-and-verify-the-expiration-date-for-contract-closeouts.-the-contractor-shall-review-closeout-contracts-for-completeness-and-compliance-to-include-but-not-limited-to-assuring-that-all-deliverables-and-reports-have-been-received-and-accepted-all-billed-costs-are-allowable-and-properly-documented-and-all-government-furnished-non-expendable-equipment-is-properly-accounted-for-and-returned. .Style-Heading-4-+-Before:--0-pt-After:--6-pt .unnumbered}

#### The Contractor shall verify that documents and clearance required for contract closeout have been received. The Contractor shall obtain and review final closeout documentations to include as applicable, but not limited to, contractor's final invoice, contractors closing statement and/or release of claims, final patent report and clearance, final royalty report and clearance, property clearances, and closeout audit report submitted by contractors. The Contractor shall submit the completed closeout package to the NSF for approval. {#the-contractor-shall-verify-that-documents-and-clearance-required-for-contract-closeout-have-been-received.-the-contractor-shall-obtain-and-review-final-closeout-documentations-to-include-as-applicable-but-not-limited-to-contractors-final-invoice-contractors-closing-statement-andor-release-of-claims-final-patent-report-and-clearance-final-royalty-report-and-clearance-property-clearances-and-closeout-audit-report-submitted-by-contractors.-the-contractor-shall-submit-the-completed-closeout-package-to-the-nsf-for-approval. .Style-Heading-4-+-Before:--0-pt-After:--6-pt .unnumbered}

### Confirm That There Are No unresolved Issues 

#### The Contractor shall identify unresolved issues to include, but not limited to, disposition of Government property, settlement of the prime contractor of terminated subcontracts, definitization of contract change orders, resolution of value engineering change proposal, settlement of interim or disallowed costs, price revision negotiation or determination, determination of final indirect cost rates for the period covered by the contract or a decision to use quick-closeout rates, termination settlement, and outstanding claims or disputes that would preclude contract closeout. The Contractor shall notify contractors of the unresolved issues and collect any missing information necessary to process the closeout of contracts. {#the-contractor-shall-identify-unresolved-issues-to-include-but-not-limited-to-disposition-of-government-property-settlement-of-the-prime-contractor-of-terminated-subcontracts-definitization-of-contract-change-orders-resolution-of-value-engineering-change-proposal-settlement-of-interim-or-disallowed-costs-price-revision-negotiation-or-determination-determination-of-final-indirect-cost-rates-for-the-period-covered-by-the-contract-or-a-decision-to-use-quick-closeout-rates-termination-settlement-and-outstanding-claims-or-disputes-that-would-preclude-contract-closeout.-the-contractor-shall-notify-contractors-of-the-unresolved-issues-and-collect-any-missing-information-necessary-to-process-the-closeout-of-contracts. .Style-Heading-4-+-Before:--0-pt-After:--6-pt .unnumbered}

### Initiate Final payment

#### The Contractor shall review and identify obligated funds for completed contracts. The Contractor shall verify availability of funds for final payment to contractors. The Contractor shall initiate the final payment process for outstanding funds.  {#the-contractor-shall-review-and-identify-obligated-funds-for-completed-contracts.-the-contractor-shall-verify-availability-of-funds-for-final-payment-to-contractors.-the-contractor-shall-initiate-the-final-payment-process-for-outstanding-funds. .Style-Heading-4-+-Before:--0-pt-After:--6-pt .unnumbered}

#### The Contractor shall receive and review contract budgetary information needed to reconcile the contract. The Contractor shall document and report any deficiencies identified to the NSF. The Contractor shall identify and initiate the collection process for overpayments. The Contractor shall identify and recommend de-obligation of excess funds pursuant to agency guidelines and procedures **(See Section C.3: Applicable Documents of this PWS.)** {#the-contractor-shall-receive-and-review-contract-budgetary-information-needed-to-reconcile-the-contract.-the-contractor-shall-document-and-report-any-deficiencies-identified-to-the-nsf.-the-contractor-shall-identify-and-initiate-the-collection-process-for-overpayments.-the-contractor-shall-identify-and-recommend-de-obligation-of-excess-funds-pursuant-to-agency-guidelines-and-procedures-see-section-c.3-applicable-documents-of-this-pws. .Style-Heading-4-+-Before:--0-pt-After:--6-pt .unnumbered}

### Prepare Contract Completion Statement and Dispose of Contract Files 

#### The Contractor shall prepare a contract completion statement to include, but not limited to, contract administration office name and address, contracting office name and address, contract number, last modification number, order number, dollar amount of excess funds, and voucher number and date. The Contractor shall prepare a statement that all required contract administration actions have been fully and satisfactorily accomplished. The Contractor shall obtain the name and signature of the Contracting Officer. The Contractor shall insert the signed original in the contracting office contract file.  {#the-contractor-shall-prepare-a-contract-completion-statement-to-include-but-not-limited-to-contract-administration-office-name-and-address-contracting-office-name-and-address-contract-number-last-modification-number-order-number-dollar-amount-of-excess-funds-and-voucher-number-and-date.-the-contractor-shall-prepare-a-statement-that-all-required-contract-administration-actions-have-been-fully-and-satisfactorily-accomplished.-the-contractor-shall-obtain-the-name-and-signature-of-the-contracting-officer.-the-contractor-shall-insert-the-signed-original-in-the-contracting-office-contract-file. .Style-Heading-4-+-Before:--0-pt-After:--6-pt .unnumbered}

> The Contractor shall dispose of the contract file following the
> requirements of FAR 4.805 and agency guidelines ***(Also see Section
> C.3: Applicable Documents of this PWS.)***

### Cooperative Agreement Closeout

> The Contractor shall similarly process cooperative agreement
> closeouts, including retiring files for cooperative agreements
> pursuant to NSF regulations and in accordance with OMB guidance.

**C-2.3.6 Other Ancillary Duties**

> The Contractor shall perform other related duties, primarily data
> entry and verification, including, but not limited to, ensuring that
> past performance data is complete, that Federal Procurement Data
> System data is submitted, that the subcontract reporting (SF294/295)
> is completed.
>
> The Contractor may perform other support duties such as processing
> checks in a cashier function in accordance with NSF standard operating
> guidance, updating information data bases, posting items on the web,
> and collecting information to support on-going operations.

.

## [Support for Administration and Oversight of Large Facility Projects]{.underline}  {#support-for-administration-and-oversight-of-large-facility-projects .Style-Heading-2-+-Word-underline}

### On-site Construction Visits

#### Baseline Review, Preparation, and Reporting {#baseline-review-preparation-and-reporting .Style-Heading-4-+-Before:--0-pt-After:--6-pt}

The Contractor shall support the LFP in providing technical assistance
to the program officer in the preparation of baseline project reviews.
Baseline project reviews examine the cost, schedule and performance
requirements that the project has established and will be used as the
benchmark against which progress on the project will be measured.

The NSF program officer is responsible for conducting the review and
picking the review team members. Review team members must be credible
and possess indisputable integrity and independence. They must be
knowledgeable with the subject matter being examined, have no current
affiliation with the project being reviewed, and be as independent as
possible. The Contractor shall support the LFP in making recommendations
for the selection of a review team that can be identified according to
the expertise of their members with respect to specific Work Breakdown
Structure (WBS) areas of the project. Reviewers must be familiar with
project management practices and understand the cost, schedule,
technical, and management processes used on the project. The Contractor
shall support the LFP in identifying potential reviewers who will be
able to provide some continuity throughout the life cycle phases of the
project in order to limit the amount of re-education that must be done
to get new members knowledgeable of the project.

The program officer will select the Chairperson for the panel. The
Contractor shall support the LFP in providing the program officer with a
draft of the panel's purpose, scope or charge. The charge must identify
clearly and concisely the expectations of the review panel. The
Contractor shall support the LFP in developing a list of questions to be
given to the program officer for panelists to ask of the
project/awardee. The Contractor shall support the LFP and other NSF
staff in making hotel and travel arrangements for the panel review.
(Also see *Crosscutting Services* below.) The Contractor shall support
the LFP by providing logistical support for the panel reviews, compiling
minutes from the reviews, and assembling the first drafts of panel
reports. The Contractor shall support the LFP and program officer in
developing a Post-Review Action Plan to track the implementation by
project/awardee report recommendations.

#### Periodic External Reviews, Preparation, and Reporting {#periodic-external-reviews-preparation-and-reporting .Style-Heading-4-+-Before:--0-pt-After:--6-pt}

On an annual basis, the Contractor shall support the LFP program officer
in conducting periodic management external reviews. Such reviews shall
include, but are not limited to, reviewing, analyzing, and making
recommendations to the NSF regarding the condition of the project's
baseline estimates, schedules, past and anticipated costs, as well as
other technical and management control factors relevant to the
construction project. []{.mark}

### On-site Operations Visits - Periodic External Reviews, Preparation, and Reporting

Evaluation and review of the operations of existing facilities are
intended to provide assurance to the NSF and other interested parties
that the facility is operating and providing services to the relevant
community at or above the standards specified in the agreement(s)
between the NSF and the operating entity. Reviews provide the NSF with
objective assessments of ongoing operations planning, resource
requirements, status, and risks. The NSF program officer, with the
assistance of the LFP, will determine the frequency of these reviews.
The Contractor shall support the LFP and the program officer in the
preparation of materials and logistics of these periodic external
reviews. Such reviews are conducted in the same manner as baseline
reviews, but with attention to the project/awardee management and
ongoing operations. The review shall include, but is not limited to, an
assessment of the current technical capabilities of the facility; the
need for continued operations; management structure (including the
qualifications of individuals, external advisory structures and
partnerships); impact of the facility on the related science and
education disciplines; nature and size of the user community; transfer
of knowledge; and response of the facility management to previous review
recommendations.

### Total Business Systems Review (TBSR)

TBSR ensures that the awardee's business systems in place are effective
for tracking and reporting the financial status of the large facility
project and that their administrative processes and financial reporting
methods are in compliance with the NSF and other Federal regulations and
business requirements. The Contractor shall support the LFP in
coordinating and conducting TBSRs. The Contractor shall provide
technical assistance to the NSF by reviewing the awardee/project
information and provide documentation and initial recommendations to the
NSF for improving the awardee's financial systems, IT systems and
security, budget and internal controls, procurement activity, risk
management, site and safety policies, intellectual property and
technology transfer, and human resources policies, procedures, and
activities. A TBSR is not an audit but is designed to assist awardees in
identifying potential problems before they become serious, and to help
implement feasible and practical solutions to help the awardee achieve
or maintain compliance with all federal and NSF laws, regulations, and
policies. The TBSR should also alert the NSF to issues where an audit
might be appropriate. The Contractor shall support the LFP and the
program office in writing a report on the review, making recommendations
for improvement, and providing a "Lessons Learned" report for the LFP
and the awardee.

### Complete/Sustain NSF financial tracking system and training

In FY 2005, the NSF began a project to improve its ability to track,
report, and manage the obligation of funds by lifecycle phase for large
facility projects. To date, modifications through enhancements to
existing NSF systems have been required. The Contractor shall provide
support to the LFP and the existing NSF contractor in converting the
award data for the Major Research Equipment and Facilities Construction
(MREFC) and operating facilities beginning with FY 2005. The Contractor
shall support the LFP in meeting with NSF program officers, and program
assistants in obtaining award obligations by lifecycle phase in order to
complete/sustain the financial tracking system and to establish
appropriate funding/budget lines. The tracking system must be able to
generate reports on obligation data by lifecycle and the Contractor
shall support the LFP in reviewing and verifying the adequacy of the
reports that are generated. Training is part of the existing
contractor's responsibilities. The Contractor shall support the LFP in
reviewing and assessing training materials provided by the existing
contractor. These materials shall include but are not limited to
computer "on-screen" demonstrations as well as a training guide/manual.

### Training: Project Science Support and Project Management

The Contractor shall design and develop training programs for NSF
program managers on project management best practices and shall
integrate these programs into the *Facilities Management and Oversight
Guide* and supporting modules, which elaborate and provide in-depth
discussion on the material in the *Guide*. These training programs shall
be specific to NSF projects and separate from the NSF Academy training
on project management. The Contractor shall also coordinate with the
existing NSF support contractor for *Project Science* in conducting
project management training workshops.

### Write, Publish, and Maintain Facilities Management and Oversight Guide & Support Modules

The Contractor shall provide professional and technical writing
experience to the LFP by reviewing, editing, revising, writing,
updating, publishing and maintaining the *Facilities Management and
Oversight Guide* and corresponding support modules related to project
management (e.g., a support module for contingency funding). The
Contractor shall also design, develop, write, publish and maintain new
supporting modules for the *Guide.* The modules shall be web-based and
shall be designed, developed, written, and published to provide
solutions (writer/editor) to specific problems identified by the
*Guide*.

## Provide Support for Crosscutting Services {#provide-support-for-crosscutting-services .Style-Heading-2-+-Word-underline}

##   {#section-4 .Style-Heading-2-+-Word-underline .unnumbered}

### Provide Updates to Standard Operations Guidance (SOGs)

The Contractor shall review and recommend to the NSF annual updates to
the SOGs pertaining to the DCCA, DIAS, and the LFP to support accuracy,
consistency, and relevancy vis-à-vis the latest and current NSF Grants
Policy, Proposal and Award manual and current OMB circulars.

### Provide Support for Travel Services

The Contractor shall provide administrative and logistical support for
site visits between the Foundation and institutions. The Contractor
shall gather applicable data and files for site visits. The Contractor
shall arrange travel logistics for grant award pre-site visits. The
Contractor shall consult routinely with the NSF program personnel
regarding schedule, location, and site visit plans.

The Contractor shall make airfare, hotel, and automobile arrangements
for the NSF staff, program personnel, or other customers. The Contractor
shall coordinate travel voucher preparation and reconciliation.

# Applicable Documents {#applicable-documents .Style-Heading-1-+-Black}

The Contractor shall perform the requirements within this PWS in
accordance with the most current version of the referenced applicable
documents.

## Mandatory  {#mandatory .Style-Heading-2-+-Word-underline}

The requirements of the PWS are subject, *inter alia*, to the following
laws, regulations and guidance. This list is not intended to be
all-inclusive and is subject to change.

  ----------------------- -----------------------------------------------
  **Form or Regulation**  **Name**

  Facilities Management   Facilities Management and Oversight Guide
  and Oversight Guide     

  Post Award Monitoring & Post Award Monitoring & Business Assistance
  Business Assistance     Program Site Visit Review Guide
  Program Site Visit      
  Review Guide            

  Standing Operating      Standing Operating Guidance 2005-2
  Guidance 2005-2         

  Risk Assessment Guide   Risk Assessment Guide for Post Award Monitoring
  for Post Award          Site Visits
  Monitoring Site Visits  

  OMB Circular A-21       Cost Principles for Educational Institutions

  OMB Circular A-76       Performance of Commercial Activities

  OMB Circular A-87       Cost Principles for State, Local and Indian
                          Tribal Governments

  OMB Circular A-102      Grants and Cooperative Agreements with State
                          and Local Governments

  OMB Circular A-110      Uniform Administrative Requirements for Grants
                          and Other Agreements with Institutions of
                          Higher Education, Hospitals and Other
                          Non-Profit Organizations

  OMB Circular A-122      Cost Principles for Non-Profit Organizations

  OMB Circular A-133      Audits of States, Local Governments and
                          Non-Profit Organizations

  48 CFR                  Federal Acquisition Regulations (FAR)

  13 CFR Parts 101-147    Small Business Administration

  29 U.S.C. § 668         Federal Agency Safety Programs and
                          Responsibilities

  Executive Order 12196   Occupational Safety and Health Programs for
                          Federal Employees,\
                          February 26, 1980

  29 Code of Federal      Basic Program Elements for Federal Employee
  Regulations (CFR) Sec.  Occupational Safety and Health Programs
  1960, et seq.           
  ----------------------- -----------------------------------------------

## Advisory {#advisory .Style-Heading-2-+-Word-underline}

  -----------------------------------------------------------------------
  **Form or            **Name**
  Regulation**         
  -------------------- --------------------------------------------------
  OMB Form No.         Questionnaire for Public Trust Positions
  3206-0191            

  OMB Form No.         Declaration for Federal Employment
  3206-0182            
  -----------------------------------------------------------------------

# TECHNICAL EXHBITS {#technical-exhbits .Style-Heading-1-+-Black .unnumbered}

## Technical Exhibit 1: Total Workload {#technical-exhibit-1-total-workload .Style-Heading-2-+-Word-underline .unnumbered}

## Technical Exhibit 2: Performance Standards  {#technical-exhibit-2-performance-standards .Style-Heading-2-+-Word-underline .unnumbered}

#  {#section-5 .Style-Heading-1-+-Black .unnumbered}

#  {#section-6 .Style-Heading-1-+-Black .unnumbered}