**[FCC/OMD-8]{.underline}**\
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SYSTEM NAME:\
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Revenue Accounting Management Information System (\"RAMIS\").\
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SYSTEM LOCATION: Financial Operations Center, Associate Managing
Director\-- Financial\
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Operations (AMD-FO), Office of Managing Director (OMD), Federal
Communications Commission (FCC), 445 12th Street, SW., Room 1-A625,
Washington, DC 20554.\
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CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:\
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Records in this system include: Entities (acting on their own behalf or
on behalf of a corporate entity) making payments to cover forfeitures
assessed, application and regulatory fees covered, services rendered,
and direct loans; refunds for incorrect payments or overpayments
(including application processing fees and travel advances); billing and
the collection of bad debts; and miscellaneous monies received by the
Commission.\
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CATEGORIES OF RECORDS IN THE SYSTEM:\
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Records in this system include the following: Names; Social Security
Numbers (SSN); Taxpayer Identification Numbers (TIN); FCC Registration
Numbers (FRN); Telephone numbers; Addresses of individuals; Records of
services rendered; Loan payment information; Forfeitures assessed and
collected; Amounts; Dates; Check numbers; Locations; Bank deposit
information; Transaction type information; United States Treasury
deposit numbers; Ship name and call sign; and Information substantiating
fees collected, refunds issued, and interest, penalties, and
administrative charges assessed to individuals.\
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AUTHORITY FOR MAINTENANCE OF THE SYSTEM:\
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Budget and Accounting Act of 1921; Budget and Accounting Procedures Act
of 1950; Federal Communications Authorization Act of 1989; and 31 U.S.C.
525.\
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PURPOSE(S):\
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The primary uses of the records are to account for all monies received
by the FCC from the public and refunded to the public.\
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ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:\
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1. Where there is an indication of a violation or potential violation of
a statute, regulation, rule, or order, records from this system may be
referred to the appropriate Federal, State, or local agency responsible
for investigating or prosecuting a violation, or for enforcing or
implementing the statute, rule, regulation or order.\
2. A record from this system may be disclosed to request information
from a Federal, State, or local agency maintaining civil, criminal, or
other relevant enforcement such as licenses, if necessary, to obtain
information relevant to a FCC decision concerning the hiring or
retention of an employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant, or other
benefit.\
3. A record from this system may be disclosed to a Federal agency, in
response to its request, in connection with the hiring or retention of
an employee, the issuance of a security clearance, the reporting of an
investigation of an employee, the letting of a contract, or the issuance
of a license, grant or other benefit.\
4. A record on an individual in this system of records may be disclosed
to a Congressional office in response to an inquiry the individual has
made to the Congressional office.\
5. A record from this system of records may be disclosed to GSA and NARA
for the purpose of records management inspections conducted under
authority of [44 U.S.C.
2904](http://web2.westlaw.com/find/default.wl?DB=1000546&DocName=44USCAS2904&FindType=L&AP=&fn=_top&rs=WLW6.05&mt=FederalGovernment&vr=2.0&sv=Split)
and
[2906](http://web2.westlaw.com/find/default.wl?DB=1000546&DocName=44USCAS2906&FindType=L&AP=&fn=_top&rs=WLW6.05&mt=FederalGovernment&vr=2.0&sv=Split).
Such disclosure shall not be used to make a determination about
individuals.\
6. A record on an individual in this system of records may be disclosed,
where pertinent, in any legal proceeding to which the Commission is a
party before a court or administrative body.\
7. A record from this system of records may be disclosed to the
Department of Justice or in a proceeding before a court or adjudicative
body when:\
(a) The United States, the Commission, a component of the Commission,
or, when represented by the Government, an employee of the Commission is
a party to litigation or anticipated litigation or has an interest in
such litigation, and\
(b) The Commission determines that the disclosure is relevant or
necessary to the litigation.\
8. A record from this system of records which concerns information on
past due debts to the Federal Government may be disclosed to the
Department of the Treasure, Financial Management Service, other federal
agencies and/or your employer to offset your salary, IRS tax refund, or
other payments to collect that debt.\
9. Records from this system of records which concerns information on pay
and leave, benefits, retirement deductions, and any other pertinent
information may be disclosed to the Office of Personnel Management in
order for it to carry out its legally authorized Government-wide
functions and duties. \*63495\
10. Records from this system may be disclosed to \"consumer reporting
agencies\" as defined in the Fair Credit Reporting Act ([15 U.S.C.
1681a(f)](http://web2.westlaw.com/find/default.wl?DB=1000546&DocName=15USCAS1681A&FindType=L&ReferencePositionType=T&ReferencePosition=SP%3Bae0d0000c5150&AP=&fn=_top&rs=WLW6.05&mt=FederalGovernment&vr=2.0&sv=Split)
of the Federal Claims Collection Act of 1996 ([31 U.S.C.
3701(a)(3)](http://web2.westlaw.com/find/default.wl?DB=1000546&DocName=31USCAS3701&FindType=L&ReferencePositionType=T&ReferencePosition=SP%3B28cc0000ccca6&AP=&fn=_top&rs=WLW6.05&mt=FederalGovernment&vr=2.0&sv=Split)).\
In each of these cases, the FCC will determine whether disclosure of the
records is compatible with the purpose for which the records were
collected.\
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POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE:\
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Records are maintained in paper files, computer printout, microfiche,
magnetic disc, and magnetic tape.\
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RETRIEVABILITY:\
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By name and/or type of transaction, call sign, processing number, Social
Security Number, Taxpayer Identification Number (TNN), FCC Registration
Number (FRN), employee identification number, fee control number,
payment ID number, or sequential number.\
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SAFEGUARDS:\
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Records are located in secured metal file cabinets, metal vaults, and in
metal file cabinets in secured rooms or secured premises, with access
limited to those individuals whose official duties required access.
Electronic record files are secured by passwords which are available
only to authorized personnel whose duties require access. Data resident
on network servers are backed-up daily to magnetic media. One week\'s
worth of back-up tapes is stored on-site in fireproof safes. Each week,
the previous week\'s backup tapes are sent to an off-site storage
location. A maximum of ten week\'s tapes are kept and cycled in this
fashion.\
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RETENTION AND DISPOSAL:\
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Retained for two years following the end of the current fiscal year;
then transferred to the Federal Records Center and destroyed when 6
years and 3 months old.\
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SYSTEM MANAGER(S) AND ADDRESS:\
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Managing Director, Office of Managing Director, Federal Communications
Commission (FCC), 445 12th Street, SW, Room 1-A625, Washington, DC
20554.\
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NOTIFICATION PROCEDURE:\
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Address inquiries to the system manager.\
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RECORD ACCESS PROCEDURES:\
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Address inquiries to the system manager.\
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CONTESTING RECORD PROCEDURE:\
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Address inquiries to the system manager.\
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RECORD SOURCE CATEGORIES:\
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Subject individual; Federal Reserve Bank; FCC RAMIS forms files; Agent
of subject; and Attorney-at-Law of the subject individual.\
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EXEMPTIONS CLAIMED FOR THE SYSTEM:\
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None.