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CHAPTER 6. SPECIAL NEEDS ASSISTANCE PROGRAMS

6-1 General. Each Field Office should be reviewed for

compliance with specific program requirements in the

Supplemental Assistance for Facilities to Assist the

Homeless (SAFAH) Program, the Transitional Housing Program,

the Permanent Housing for the Handicapped Homeless Program,

the Emergency Shelter Grants Program, the Comprehensive

Homeless Assistance Plan and the Single Family Property

Disposition Initiative in addition to the following areas.

6-2 SAFAH, Transitional and Permanent Housing

A. Timely Assistance. Determine whether the office has

made information about competitions available in a

timely manner through workshops and through

distribution of regulations, notices of fund

availability, application forms, and guidance

memoranda. Determine if the office has provided direct

assistance on application preparation, if requested by

potential applicants.

B. Application Processing. Determine if the Field Office

has reviewed applications within the deadline

established for the competition and provided them to

Headquarters in the proper form. Determine if the

conclusions reached were appropriate and supported.

C. Grant Execution

1\. Ensure that the Field Office is preparing and

executing grant agreement documents in a timely

and thorough way. Determine that appropriate

deadlines are established for resolving grant

conditions and that these deadlines are tracked

and met.

2\. Determine that the proper procedures are

established for grantees to receive funds and that

grantees have been advised of required paperwork.

3\. Determine if the Field Office has held start-up

conferences for all grantees.

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D. Financial Management

1\. Ensure that the Field Office is tracking the

financial progress of grantees and is taking

appropriate steps to ensure that problems are

addressed where they arise.

2\. Determine if field staff are reviewing

requests for funds and financial status

reports according to the guidelines

established in Notice 89-3 (REV-1).

E. Reports. Ensure that the required reports are

being submitted on time and are properly reviewed.

F. On Site Monitoring. Ensure that the office has

performed a risk analysis, focusing on rents,

services, and follow-up, and undertaken the level

of on-site monitoring necessary to identify and

respond to program issues, especially those

relating to program progress.

6-3 Emergency Shelter Grants Program (ESGP)

A. Fund Distribution. Ensure that the office has met

all of the timetables required for fund

distribution.

B. Timely Assistance. Determine whether the office

promptly notified grantees of program requirements

and provided technical assistance.

C. Application Processing. Determine if the office

has processed ESGP applications in accordance with

Headquarters guidance.

D. Reallocation. Determine if fund redistribution

has occurred as required by the regulations.

E. Timely Implementation. Ensure that the required

reports are being submitted on time and that

deadlines for the use of funds are being met.

F. On-Site Monitoring. Ensure that the office has

undertaken the level of on-site monitoring

necessary to identify and respond to program

issues, especially those relating to program

progress.

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6-4 Comprehensive Homeless Assistance-Plan (CHAP)

A. Processing. Ensure that CHAP\'s are reviewed and

approved in accordance with the requirements of the

CHAP processing instructions.

B. CHAP Availability. Ensure that the CHAP is available

for applicable consistency determinations for homeless

assistance administered by Housing.

6-5 Single Family Property Disposition Initiative

A. Outreach Activities. Determine if the Field Office has

conducted outreach activities such as contacting

homeless providers who have participated in property

disposition programs, held at least one workshop and

taken other actions to inform people about the

availability of properties.

B. Pre-Approvals. Review procedures for approval of

non-profit organizations for participation in the

initiative to ensure that they are appropriate and that

determinations are made promptly. Determine whether

the office has increased the number of pre-approved

non-profits.

C. On-Site Monitoring. Ensure that the office has

undertaken the level of on-site monitoring necessary to

ensure that the properties are being used appropriately

and that the records of the non-profit reflect proper

rent determinations.

6-6 Title V Identification and Use of Surplus Property. Ensure

that Field Offices are responsive to requests for

information on the program and on the availability of

properties.

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