***Unavailable Special Fund Receipt Account Transfers***

*Wednesday, February 24, 1999*

***Subcommittee Members**:*

*Judy Yuran, Manager, SGL Standards & Policy Branch*

*Christine Chang*

*Rita Cronley*

*Karen Metler*

*Dee Huitt, Department of Interior*

*Michelle Pitts, Patent & Trademark Office*

*Carol Stout, Patent & Trademark Office*

***Presented by**:*

*Dana James*

*SGL Standards & Policy Branch*

*202-874-3832*

dana.james@fms.sprint.com

Table of Contents

Background and References Page 3

Proposed Accounts Page 6

Illustrative Transactions & Reports Page 7

Unavailable Special Fund Receipt Account

Illustrative Transactions & Reports Page 11

Special Fund Expenditure Account

Illustrative Transactions & Reports Page 16

Consolidated Reporting Entity

**[Background and References]{.underline}**

**[Definitions:]{.underline}**

**Special Fund Receipt Accounts**: Special fund receipt accounts are
credited with receipts from specific sources that are earmarked by law
for a specific purpose\...At the point of collection these receipts are
available immediately or unavailable for expenditure depending upon
statutory requirements. *I TFM 2-1520* An FMS Form 6655 Receipt Account
Ledger will be furnished to agencies Afor each available and unavailable
general, special, and trust fund receipt account.@

*I TFM 2-3920.20* AThe FMS Form 6655 Receipt Account Ledger, represents
the detailed receipt transactions reported by agencies during the month
and the cumulative fiscal year to date receipts reported.@ *I TFM
2-3920.20*

**Unavailable Receipts**: AThese are receipts which at the time of
collection are not appropriated and which are not immediately available
for expenditure because (1) Congressional limitation has been
established as to the amount available for expenditure or (2) amounts
credited to receipt accounts are later to be cleared in whole or in part
to other receipt accounts before appropriation warrant action is taken.@
*I TFM 2-1525.30*

*20 5000 20 5000.001*

**Available Receipts**: AThese are receipts of specialYfunds which,
pursuant to lawYare immediately available in their entirety as
appropriations to a single agency for expenditure without further action
by Congress.@ *I TFM 2-1525.20*

*20X5000.00120X5000.002*

**Special Fund Expenditure Accounts**: ASpecial fund expenditure
accounts are established to record amounts appropriated from special
fund receipts to be expended for special programs according to specific
provisions of law.@ *I TFM 2-1520* AThe (Financial Management) Service
maintains a summary account for each appropriation and fund showing
transactions relating to such accountsYThis ledger shows the opening
balance, classified transactions for the month, and the resultant
closing balanceYAs of the close of each month, agencies will be
furnished FMS Form 6653 for each appropriation and fund accountY@ *I TFM
2-3920.10*

*20X5000*

**[Treasury Documentation:]{.underline}**

Unavailable Special Fund Receipt Account

An unavailable special fund receipt account holds balances until
legislation is enacted which allows an agency to obligate and expend
those balances. The balances will be appropriated from the unavailable
special fund receipt account to a special fund expenditure account via a
**warrant**. The warrant will specify from which receipt account the
appropriation stems.

Available Special Fund Receipt Account

An available special fund receipt account has legal authority to
obligate and expend its balances immediately without further action by
Congress. The Treasury Central Accounting System, STAR, will
automatically (A**invisible warrant**@) transfer the balances from the
available special fund receipt account into the special fund expenditure
account with the same main account symbol. This will be reflected on the
agency FMS Form 6655 Receipt Account Ledger and FMS Form 6653
Undisbursed Appropriation Account Ledger.

Special Fund Expenditure Account

A special fund expenditure account receives an appropriation from a
special fund receipt account either by **warrant or Ainvisible
warrant@** depending on the type of receipt account
(unavailable/available).

**[Budget Presentation:]{.underline}**

Receipt account collections are captured and presented in OMB
**[Schedule N Unavailable Collections]{.underline}**. AA schedule on
unavailable collections will be printed for all special and
non-revolving trust funds and accounts that have offsetting collections
that are unavailable for obligation because of limitations on
obligations in PY, CY, or BY.@ *A-11 36.6 (1997*) Schedule N precedes
**[Schedule P Program and Financing]{.underline}** (P&F) in the Budget
Appendix. All receipts collected are shown on Schedule N. When those
receipts are appropriated to expenditure accounts, they are deducted
from the balance on Schedule N and recorded as budget authority on the
P&F. In addition, the OMB Circular A-34 instructs agencies to report on
Line 1A the amount of receipts credited to special and trust fund
accounts designated by Treasury as Aavailable@. *A-34 43.1 (November
1997)* This is illustrated in the scenarios.

**[USSGL Issue - Revenue vs. Appropriation]{.underline}:**

As we began to draft transactions for special fund activity, one of the
first issues we came upon was how to record the receipts appropriated
into the expenditure account; whether to use a revenue account or to
somehow convert those receipts into 3100 Unexpended Appropriations. We
looked to SFFAS Standard 7 [Accounting for Revenue and Other Financing
Sources and Concepts for Reconciling Budgetary and Financial
Accounting]{.underline} for guidance. The Standard addressed the issue
from several angles. The movement of receipts from the special fund
receipt account to the special fund expenditure account was defined as
an appropriation in & 209 as cited below. This is in agreement with
guidance provided in the Treasury Financial Manual (TFM). The receipts
are appropriated from the receipt account to the expenditure account via
a warrant or Ainvisible warrant@ depending on the type of receipt
account (unavailable/available). FASAB then proceeded to make a
distinction between appropriated earmarked receipts (special funds) and
other appropriated funds. According to SFFAS Standard 7 &219, earmarked
receipts should be accounted for as either exchange or nonexchange
revenue. Furthermore, &332 prohibits using appropriations used for
appropriations of earmarked revenues which have already been used in
calculating the agency=s operating results. In addition, &74 instructs
agencies to record transfers of cash as either a transfer in or transfer
out.

& 209 A\...Budget authority may be provided in the form of
appropriations, borrowing authority, contract authority, or spending
authority from offsetting collections. An appropriation may make funds
available from the General Fund, **special funds**, or trust funds -
including amounts received from earmarked taxes - or may authorize the
spending of offsetting collections credited to expenditure accounts.@

& 219 AAn appropriation may provide an agency with the authority to
obligate and expend earmarked receipts to which it is legally entitled
and its offsetting collections. Most of these inflows of resources are
classified and accounted for as either exchange or nonexchange revenue
in accord with the accounting standards previously discussed\...@

> & 332 AYTo avoid double counting, appropriations used are **not**
> recognized for the appropriation of earmarked revenues or other
> financing sources, which are already counted in determining the
> entity=s operating resultsY@
>
> & 74 AAn intragovernmental transfer of cash or of another capitalized
> asset without reimbursement changes the resources available to both
> the receiving entity and the transferring entity. The receiving entity
> should recognize a transfer-in as an additional financing source in
> its result of operations for the period. Similarly, the transferring
> entity should recognize the transfer-out as a decrease in its result
> of operationsY@

In accordance with SFFAS Standard 7, the following accounts are proposed
in order to properly record appropriated earmarked receipts from an
unavailable special fund receipt account into a special fund expenditure
account. The scenarios provided are for illustrative purposes only.

***[Proposed Accounts]{.underline}***

**Account Title:** Appropriated Earmarked Receipts Transferred In

**Account Number:** 5740

**Normal Balance:** Credit

**Type of Account:** Posting

**Definition:** The amount in the expenditure account of earmarked
receipts appropriated, via warrant, from an unavailable receipt account.
Transactions using this account will have budgetary impact.

**Justification:** In accordance with SFFAS 7 (& 219**),**
appropriations of earmarked receipts should be accounted for as either
exchange or non-exchange revenue and transfers of cash should be
recorded as transfers-in or transfers-out (& 74). This is a unique event
in which budget authority is only recognized once the earmarked receipts
are appropriated into the expenditure account.

**Account Title:** Appropriated Earmarked Receipts Transferred Out

**Account Number:** 5745

**Normal Balance:** Debit

**Type of Account:** Posting

**Definition:** The amount in the unavailable receipt account of
earmarked receipts appropriated, via warrant, to an expenditure account.

**Justification:** In accordance with SFFAS 7 (& 219**),**
appropriations of earmarked receipts should be accounted for as either
exchange or non-exchange revenue and transfers of cash should be
recorded as transfers-in or transfers-out (& 74). This is a unique event
in which budget authority is only recognized once the earmarked receipts
are appropriated into the expenditure account.

**Unavailable Special Fund Receipt Accounts**

(Scenarios exclude Credit Reform)

**Definitions:**

> **Special Fund Receipt Accounts** - Special fund receipt accounts are
> credited with receipts from specific sources that are earmarked by law
> for a specific purpose\...At the point of collection these receipts
> are available immediately or unavailable for expenditure depending
> upon statutory requirements. *I TFM 2-1520*
>
> **Unavailable receipts** A\...are receipts which at the time of
> collection are not appropriated and which are not immediately
> available for expenditure because (1) Congressional limitation has
> been established as to the amount available for expenditure or (2)
> amounts credited to receipt accounts are later to be cleared in whole
> or in part to other receipt accounts before appropriation warrant
> action is taken.@ *I TFM 2-1525.30*

***Illustrative Transactions***

1\. To record exchange revenue from the public of \$100 in the receipt
account. The agency will record this revenue in Column 2 of the
SF224/SF1220 Statement of Transactions as a deposit into the receipt
account. **Note: The receipt account can also collect nonexchange
revenue and revenue from other federal entities (G).** This entry is for
illustrative purposes only.

***Proprietary***

1010 Fund Balance with Treasury \$100 5900N Other Revenue \$100

***Budgetary***

None.

**2. To record the appropriation of \$100 from the receipt account to a
special fund expenditure account.** The Finance Management Branch of FMS
will process a warrant to appropriate the funds. The warrant will
reference the receipt account from which the appropriation stems.

***Proprietary***

**5745G20 Appropriated Earmarked Receipts Transferred Out** \$100

1010 Fund Balance with Treasury \$100

***Budgetary***

None.

**3.** **To record additional exchange revenue from the public of \$150
in the receipt account.** The agency will record this revenue in Column
2 of the SF224/SF1220 Statement of Transactions as a deposit into the
receipt account.

***Proprietary***

1010 Fund Balance with Treasury \$150

5900N Other Revenue \$150

***Budgetary***

None.

**[Pre-closing Proprietary Trial Balance]{.underline}**

1010 \$150 \--

5900N \-- \$250

**5745G20** [\$100]{.underline} [\--]{.underline}

Total \$250 \$250

**[Closing Entries]{.underline}**

***Proprietary***

1\. 5900N Other Revenue \$250

3310 Cumulative Results of Operations \$250

2\. 3310 Cumulative Results of Operations \$100

**5745G20 Appropriated Earmarked Receipts Transferred Out** \$100

**[Post-closing Proprietary Trial Balance]{.underline}**

1010 \$150 \--

3310 [\--]{.underline} [\$150]{.underline}

Total \$150 \$150

**SF 133 Report on Budget Execution**

The SF 133 provides information on budgetary resources, status of
budgetary resources, and the relation of obligations to outlays. Since
balances in receipt accounts are not currently considered budgetary
resources nor are they available for obligation, this report will not be
prepared for receipt accounts.

**2108 Yearend Closing Statement**

The 2108 report feeds Part 3 of the Annual Report Appendix, Details of
Appropriations, Outlays, and Balances. This section of the appendix
reflects activity in expenditure accounts. Receipt account information
is reported in Part 2 of the Annual Report Appendix, Details of
Receipts. This section of the appendix reflects receipt account activity
reported in Treasury=s central accounting system, STAR.

**Schedule N Unavailable Collections**

0199 Balance, start of year \$ 0

02xx Receipts \$250

03xx Offsetting Collections [\$ 0]{.underline}

0400 Total: Balances and collections \$250

05xx Appropriations (-) (\$100)

0610 Unobligated balance returned to receipts \$ 0

0620 Reduction pursuant to Public Law xxx-xxx [\$ 0]{.underline}

07xx Balance, end of year \$150

Schedule N Unavailable Collections precedes the Program and Financing
Schedule (P&F) in the budget appendix for special and non-revolving
trust funds and other chosen fund accounts. Since Schedule N captures
the activity in special and trust fund receipt accounts, we felt it
imperative to include it in our scenarios for these receipt accounts.
Schedule N is also closely related to the P&F.

**Schedule P Program and Financing (P & F Schedule)**

The Program and Financing Schedule provides information on obligations,
budgetary resources available for obligation, new budget authority,
changes in unpaid obligations, and outlays. Since balances in receipt
accounts are not currently considered budgetary resources nor are they
available for obligation or outlay, this schedule will not be prepared
for receipt accounts.

**Balance Sheet**

1A. Entity Assets\* [\$150]{.underline} (1010)

3\. Total Assets **\$150**

8\. Cumulative Results of Operations [\$150]{.underline} (3310)

10\. Total Liabilities and Net Position **\$150**

**Statement of Net Cost**

1B. Program Costs - Public \$ 0

1D. Less Earned Revenue [(\$250)]{.underline} (5900N)

5\. Net Cost of Operations **(\$250)**

**Statement of Changes in Net Position**

1\. Net Cost of Operations (\$250)

2F. Financing Sources - Transfers-out [(\$100)]{.underline} (5745G20)

3\. Net Results of Operations (line 2-1) \$150

9\. Net Position-End of Period **\$150**

**Statement of Financing**

1A. Obligations Incurred \$ 0 (4801+4902)

1B. Less: Spending Authority from Offsetting Collections

1E. Transfers Out

1F. Exchange Revenue Not in the Entity=s Budget (\$250) (5900N)

1G. Nonexchange Not in the Entity=s Budget \$ [0]{.underline}

1I. Total Obligations as Adjusted and Nonbudgetary Resources (\$250)

2A. Change in Amount of Goods Ordered but not yet Provided [\$
0]{.underline} (4801)

5\. Net Cost of Operations **(\$250)**

\*The balance in account 1010 Fund Balance with Treasury can be reported
on either line 1A1 as entity assets or line 2A1 as non-entity assets.
The classification (entity or non-entity) of balances in unavailable
special fund receipt accounts is still unresolved.

**Special Fund Expenditure Accounts**

(Scenarios exclude Credit Reform)

**Definitions:**

> **Special Fund Expenditure Accounts** - Special fund expenditure
> accounts are established to record amounts appropriated from special
> fund receipts to be expended for special programs according to
> specific provisions of law. *I TFM 2-1520*

**Assumption:**

This scenario is based on the expenditure account receiving an
appropriation warrant

from an unavailable special fund receipt account.

***Illustrative Transactions***

**1. To record the appropriation of \$100 from a special fund receipt
account to a special fund expenditure account.** The Finance Management
Branch of FMS will process a warrant to appropriate the funds. The
warrant will reference the receipt account from which the appropriation
stems.

***Proprietary***

1010 Fund Balance with Treasury \$100

**5740G20 Appropriated Earmarked Receipts Transferred In** \$100

***Budgetary***

4114 Appropriated Trust or Special Fund Receipts \$100

4450 Unapportioned Authority \$100

**2. To record \$75 apportioned and allotted in the expenditure
account.**

***Proprietary***

None.

***Budgetary***

4450 Unapportioned Authority \$75

4610 Allotments-Realized Resources \$75

**3. To record \$15 obligated in the expenditure account.**

***Proprietary***

None.

***Budgetary***

4610 Allotments-Realized Resources \$15

4801 Unexpended Obligations -Unpaid \$15

**4. To record \$15 expended to the public from the expenditure
account.** Please note that since the special fund appropriation was not
recorded as 3100 Unexpended Appropriations, the typical proprietary
entry of debiting 3100 and crediting 5700 Appropriations Used when
expending will not be recorded.

***Proprietary***

6100N Operating Expense/Program Costs \$15

1010 Fund Balance with Treasury \$15

***Budgetary***

4801 Unexpended Obligations -Unpaid \$15

4902 Expended Authority-Paid \$15

**5. To record \$10 obligated in the expenditure account.**

***Proprietary***

None.

***Budgetary***

4610 Allotments-Realized Resources \$10

4801 Unexpended Obligations -Unpaid \$10

**[Pre-closing Proprietary Trial Balance]{.underline} [Pre-closing
Budgetary Trial Balance]{.underline}**

1010 \$85 \-- 4114 \$100 \--

**5740G20** \-- \$100 4450 \-- \$25

6100N [\$15]{.underline} [\--]{.underline} 4610 \-- \$50

Total **\$100 \$100** 4801 \-- \$10

4902 [\--]{.underline} [\$15]{.underline}

Total **\$100 \$100**

**[Closing Entries]{.underline}**

***Proprietary***

1\. **5740G20 Appropriated Earmarked Receipts Transferred In** \$100

3310 Cumulative Results of Operations \$100

2\. 3310 Cumulative Results of Operations \$15

6100N Operating Expense/Program Costs \$15

***Budgetary***

1\. 4201 Total Actual Resources - Collected \$100

4114 Appropriated Trust or Special Fund Receipts \$100

2\. 4902 Expended Authority - Paid \$15

4201 Total Actual Resources - Collected \$15

3\. 4610 Allotments - Realized Resources \$50

4450 Unapportioned Authority \$50

**[Post-closing Proprietary Trial Balance]{.underline} [Post-closing
Budgetary Trial Balance]{.underline}**

1010 \$85 \-- 4201 \$85 \--

3310 [\--]{.underline} [\$85]{.underline} 4450 \$75

Total **\$85 \$85** 4801 [\--]{.underline} [\$10]{.underline}

Total **\$85 \$85**

**SF 133 Report on Budget Execution**

1A. Appropriations [\$100]{.underline} (4114)

*7.* Total budgetary resources **\$100**

8\. Obligations incurred \$ 25 (4801+4902)

9A. Unobligated balance \$ 50 (4610)

10 D. Unobligated balance not available - Other [\$ 25]{.underline}
(4450)

11\. Total status of budgetary resources **\$100**

**2108 Yearend Closing Statement**

Col 2 Pre-closing unexpended balance \$ 85 (1010)

Col 5 Post-closing unexpended balance **\$ 85**

Col 9 Undelivered Orders and Contracts (\$10) (4801)

Col 10 Accts Payable and other liabilities [\$ 0]{.underline}

Col 11 Unobligated balance **\$ 75** (4450+4610)

**Schedule N Unavailable Collections**

A special fund expenditure account that does not have a corresponding
receipt account (available receipt account) will not appear on Schedule
N. Funds flowing into this expenditure account will be from a special
fund appropriation. This will result in new budget authority and be
recorded on the SF 133 and Program and Financing Schedule.

**Schedule P Program and Financing (P & F Schedule**)

[Budgetary Resources Available for Obligation]{.underline}

22.00 New budget authority (gross) \$100 (4114)

23.95 Total new obligations (-) [(\$25)]{.underline} (4801+4902)

24.99 Total unobligated balance, end of year **\$ 75** (4450+4610)

[New Budgetary Authority (Gross) Detail]{.underline}

40.25/60.25 Appropriation (special fund, indef.) \$100 (4114)

60.45 Portion precluded from obligation (-) [\$ 0]{.underline}

63.00 Appropriation (total) **\$100**

[Change in Unpaid Obligations]{.underline}

72.99 Total unpaid obligations, start of year \$ 0

73.10 Total new obligations \$ 25 (4801+4902)

73.20 Total outlays (gross) (-) [(\$15)]{.underline} (4902)

74.99 Total unpaid obligations, end of year **\$ 10** (4801)

**[Balance Sheet]{.underline}**

1A. Entity Assets [\$ 85]{.underline} (1010)

3\. Total Assets **\$ 85**

8\. Cumulative Results of Operations [\$ 85]{.underline} (3310)

10\. Total Liabilities and Net Position **\$ 85**

**[Statement of Net Cost]{.underline}**

1B. Program Costs - Public \$ 15 (6100N)

1D. Less Earned Revenue [(\$ 0)]{.underline}

5\. Net Cost of Operations **\$ 15**

**[Statement of Changes in Net Position]{.underline}**

1\. Net Cost of Operations \$ 15

2\. Financing Sources [\$100]{.underline} (5740G20)

3\. Net Results of Operations (line 2-1) \$ 85

9\. Net Position-End of Period **\$ 85**

**[Statement of Financing]{.underline}**

1A. Obligations Incurred \$ 25 (4801+4902)

1B. Less: Spending Authority from Offsetting Collections \$ 0

1E. Transfers In [\$ 0]{.underline}

1I. Total Obligations as Adjusted and Nonbudgetary Resources \$ 25

2A. Change in Amount of Goods Ordered but not yet Provided
[(\$10)]{.underline} (4801)

5\. Net Cost of Operations **\$ 15**

**Consolidated Reporting Entity**

Most unavailable special fund receipt accounts appropriate to a special
fund expenditure account within the same agency. The following
illustrative guidance applies to these agencies, in which the special
fund receipt and expenditure accounts are consolidated and reported on
the same financial statements.

This guidance uses the same transactions and figures from the previous
scenarios to help illustrate how the proposed accounts eliminate against
each other for the consolidated statements.

***Illustrative Transactions***

+-----------------------------------+-----------------------------------+
| Unavailable Special Fund Receipt  | Special Fund Expenditure          |
+-----------------------------------+-----------------------------------+
| **1. To record exchange revenue   | **1. To record exchange revenue   |
| from the public of \$100 in the   | from the public of \$100 in the   |
| receipt account.** The agency     | receipt account.** The agency     |
| will record this revenue in       | will record this revenue in       |
| Column 2 of the SF224/SF1220      | Column 2 of the SF224/SF1220      |
| Statement of Transactions as a    | Statement of Transactions as a    |
| deposit into the receipt account. | deposit into the receipt account. |
| **Note: The receipt account can   | **Note: The receipt account can   |
| also collect nonexchange revenue  | also collect nonexchange revenue  |
| and revenue from other federal    | and revenue from other federal    |
| entities (G).** This entry is for | entities (G).** This entry is for |
| illustrative purposes only.       | illustrative purposes only.       |
|                                   |                                   |
| ***Proprietary***                 | ***Proprietary***                 |
|                                   |                                   |
| 1010 Fund Balance with Treasury   | None.                             |
| \$100 5900N Other Revenue \$100   |                                   |
|                                   | ***Budgetary***                   |
| ***Budgetary***                   |                                   |
|                                   | None.                             |
| None.                             |                                   |
+-----------------------------------+-----------------------------------+
| **2. To record the appropriation  | **2. To record the appropriation  |
| of \$100 from the receipt account | of \$100 from the receipt account |
| to a special fund expenditure     | to a special fund expenditure     |
| account.** The Finance Management | account.** The Finance Management |
| Branch of FMS will process a      | Branch of FMS will process a      |
| warrant to appropriate the funds. | warrant to appropriate the funds. |
| The warrant will reference the    | The warrant will reference the    |
| receipt account from which the    | receipt account from which the    |
| appropriation stems.              | appropriation stems.              |
|                                   |                                   |
| ***Proprietary***                 | ***Proprietary***                 |
|                                   |                                   |
| **5745G20 Appropriated Earmarked  | 1010 Fund Balance with Treasury   |
| Receipts**                        | \$100                             |
|                                   |                                   |
| **Transferred Out** \$100         | **5740G20 Appropriated            |
|                                   | Earmarked**                       |
| 1010 Fund Balance with Treasury   |                                   |
| \$100                             | **Receipts Transferred In** \$100 |
|                                   |                                   |
| ***Budgetary***                   | ***Budgetary***                   |
|                                   |                                   |
| None.                             | 4114 Appropriated Trust or        |
|                                   | Special Fund                      |
|                                   |                                   |
|                                   | Receipts \$100                    |
|                                   |                                   |
|                                   | 4450 Unapportioned Authority      |
|                                   | \$100                             |
+-----------------------------------+-----------------------------------+

+-----------------------------------+-----------------------------------+
| Unavailable Special Fund Receipt  | Special Fund Expenditure          |
+-----------------------------------+-----------------------------------+
| **3. To record \$75 apportioned   | **3. To record \$75 apportioned   |
| and allotted in the expenditure   | and allotted in the expenditure   |
| account.**                        | account.**                        |
|                                   |                                   |
| *Proprietary*                     | ***Proprietary***                 |
|                                   |                                   |
| None.                             | None.                             |
|                                   |                                   |
| ***Budgetary***                   | ***Budgetary***                   |
|                                   |                                   |
| None.                             | 4450 Unapportioned Authority \$75 |
|                                   |                                   |
|                                   | 4610 Allotments-Realized          |
|                                   | Resources \$75                    |
+-----------------------------------+-----------------------------------+
| **4. To record \$15 obligated in  | **4. To record \$15 obligated in  |
| the expenditure account.**        | the expenditure account.**        |
|                                   |                                   |
| ***Proprietary***                 | ***Proprietary***                 |
|                                   |                                   |
| None.                             | None.                             |
|                                   |                                   |
| ***Budgetary***                   | ***Budgetary***                   |
|                                   |                                   |
| None.                             | 4610 Allotments-Realized          |
|                                   | Resources \$15                    |
|                                   |                                   |
|                                   | 4801 Unexpended Obligations       |
|                                   | -Unpaid \$15                      |
+-----------------------------------+-----------------------------------+

+-----------------------------------+-----------------------------------+
| Unavailable Special Fund Receipt  | Special Fund Expenditure          |
+-----------------------------------+-----------------------------------+
| **5. To record \$15 expended to   | **5. To record \$15 expended to   |
| the public from the expenditure   | the public from the expenditure   |
| account.** Please note that since | account.** Please note that since |
| the special fund appropriation    | the special fund appropriation    |
| was not recorded as 3100          | was not recorded as 3100          |
| Unexpended Appropriations, the    | Unexpended Appropriations, the    |
| typical proprietary entry of      | typical proprietary entry of      |
| debiting 3100 and crediting 5700  | debiting 3100 and crediting 5700  |
| Appropriations Used when          | Appropriations Used when          |
| expending will not be recorded.   | expending will not be recorded.   |
|                                   |                                   |
| ***Proprietary***                 | ***Proprietary***                 |
|                                   |                                   |
| None.                             | 6100N Operating Expense/Program   |
|                                   | Costs \$15                        |
| ***Budgetary***                   |                                   |
|                                   | 1010 Fund Balance with Treasury   |
| None.                             | \$15                              |
|                                   |                                   |
|                                   | ***Budgetary***                   |
|                                   |                                   |
|                                   | 4801 Unexpended Obligations       |
|                                   | -Unpaid \$15                      |
|                                   |                                   |
|                                   | 4902 Expended Authority-Paid \$15 |
+-----------------------------------+-----------------------------------+
| **6. To record \$10 obligated in  | **6. To record \$10 obligated in  |
| the expenditure account.**        | the expenditure account.**        |
|                                   |                                   |
| ***Proprietary***                 | ***Proprietary***                 |
|                                   |                                   |
| None.                             | None.                             |
|                                   |                                   |
| ***Budgetary***                   | ***Budgetary***                   |
|                                   |                                   |
| None.                             | 4610 Allotments-Realized          |
|                                   | Resources \$10                    |
|                                   |                                   |
|                                   | 4801 Unexpended Obligations       |
|                                   | -Unpaid \$10                      |
+-----------------------------------+-----------------------------------+

+-----------------------------------+-----------------------------------+
| Unavailable Special Fund Receipt  | Special Fund Expenditure          |
+-----------------------------------+-----------------------------------+
| **7.** **To record additional     | **7.** **To record additional     |
| exchange revenue from the public  | exchange revenue from the public  |
| of \$150 in the receipt           | of \$150 in the receipt           |
| account.** The agency will record | account.** The agency will record |
| this revenue in Column 2 of the   | this revenue in Column 2 of the   |
| SF224/SF1220 Statement of         | SF224/SF1220 Statement of         |
| Transactions as a deposit into    | Transactions as a deposit into    |
| the receipt account.              | the receipt account.              |
|                                   |                                   |
| ***Proprietary***                 | ***Proprietary***                 |
|                                   |                                   |
| 1010 Fund Balance with Treasury   | None.                             |
| \$150                             |                                   |
|                                   | ***Budgetary***                   |
| 5900N Other Revenue \$150         |                                   |
|                                   | None.                             |
| ***Budgetary***                   |                                   |
|                                   |                                   |
| None.                             |                                   |
+-----------------------------------+-----------------------------------+

**Pre-closing Proprietary Trial Balances**

+-----------------------------------+-----------------------------------+
| Unavailable Special Fund Receipt  | Special Fund Expenditure          |
+-----------------------------------+-----------------------------------+
| 1010 \$150 \--                    | 1010 \$85 \--                     |
|                                   |                                   |
| 5900N \-- \$250                   | **5740G20** \-- \$100             |
|                                   |                                   |
| **5745G20** [\$100]{.underline}   | 6100N [\$15]{.underline}          |
| [\--]{.underline}                 | [\--]{.underline}                 |
|                                   |                                   |
| Total \$250 \$250                 | Total **\$100 \$100**             |
+-----------------------------------+-----------------------------------+

**Pre-closing Budgetary Trial Balances**

+-----------------------------------+-----------------------------------+
| Unavailable Special Fund Receipt  | Special Fund Expenditure          |
+-----------------------------------+-----------------------------------+
| *Since balances in receipt        | 4114 \$100 \--                    |
| accounts are currently not        |                                   |
| considered budgetary resources,   | 4450 \-- \$25                     |
| nor are they available for        |                                   |
| obligation or outlay, there is no | 4610 \-- \$50                     |
| budgetary accounting.*            |                                   |
|                                   | 4801 \-- \$10                     |
|                                   |                                   |
|                                   | 4902 [\--]{.underline}            |
|                                   | [\$15]{.underline}                |
|                                   |                                   |
|                                   | Total **\$100 \$100**             |
+-----------------------------------+-----------------------------------+

**Closing Entries**

***Proprietary***

1\. 5900N Other Revenue \$250

3310 Cumulative Results of Operations \$250

2\. 3310 Cumulative Results of Operations \$100

**5745G20 Appropriated Earmarked Receipts Transferred Out** \$100

3\. **5740G20 Appropriated Earmarked Receipts Transferred In** \$100

3310 Cumulative Results of Operations \$100

4\. 3310 Cumulative Results of Operations \$15

6100N Operating Expense/Program Costs \$15

**[Closing Entries (cont.)]{.underline}**

***Budgetary***

1\. 4201 Total Actual Resources - Collected \$100

4114 Appropriated Trust or Special Fund Receipts \$100

2\. 4902 Expended Authority - Paid \$15

4201 Total Actual Resources - Collected \$15

3\. 4610 Allotments - Realized Resources \$50

4450 Unapportioned Authority \$50

**Post-closing Proprietary Trial Balances**

+-----------------------------------+-----------------------------------+
| Unavailable Special Fund Receipt  | Special Fund Expenditure          |
+-----------------------------------+-----------------------------------+
| 1010 \$150 \--                    | 1010 \$85 \--                     |
|                                   |                                   |
| 3310 [\-\-\-\--]{.underline}      | 3310 [\--]{.underline}            |
| [\$150]{.underline}               | [\$85]{.underline}                |
|                                   |                                   |
| Total **\$150 \$150**             | Total **\$85 \$85**               |
+-----------------------------------+-----------------------------------+

**Post-closing Budgetary Trial Balances**

+-----------------------------------+-----------------------------------+
| Unavailable Special Fund Receipt  | Special Fund Expenditure          |
+-----------------------------------+-----------------------------------+
| *Since balances in receipt        | 4201 \$85 \--                     |
| accounts are currently not        |                                   |
| considered budgetary resources,   | 4450 \$75                         |
| nor are they available for        |                                   |
| obligation or outlay, there is no | 4801 [\--]{.underline}            |
| budgetary accounting.*            | [\$10]{.underline}                |
|                                   |                                   |
|                                   | Total **\$85 \$85**               |
+-----------------------------------+-----------------------------------+

**SF 133 Report on Budget Execution**

1A. Appropriations [\$100]{.underline} (4114)

*7.* Total budgetary resources **\$100**

8\. Obligations incurred \$ 25 (4801+4902)

9A. Unobligated balance \$ 50 (4610)

10 D. Unobligated balance not available - Other [\$ 25]{.underline}
(4450)

11\. Total status of budgetary resources **\$100**

**2108 Yearend Closing Statement**

Col 2 Pre-closing unexpended balance \$ 85 (1010)

Col 5 Post-closing unexpended balance **\$ 85**

Col 9 Undelivered Orders and Contracts (\$10) (4801)

Col 10 Accts Payable and other liabilities [\$ 0]{.underline}

Col 11 Unobligated balance **\$ 75** (4450+4610)

**Schedule N Unavailable Collections**

0199 Balance, start of year \$ 0

02xx Receipts \$250

03xx Offsetting Collections [\$ 0]{.underline}

0400 Total: Balances and collections \$250

05xx Appropriations (-) (\$100)

0610 Unobligated balance returned to receipts \$ 0

0620 Reduction pursuant to Public Law xxx-xxx [\$ 0]{.underline}

07xx Balance, end of year \$150

**Schedule P Program and Financing (P & F Schedule**)

[Budgetary Resources Available for Obligation]{.underline}

22.00 New budget authority (gross) \$100 (4114)

23.95 Total new obligations (-) [(\$25)]{.underline} (4801+4902)

24.99 Total unobligated balance, end of year **\$ 75** (4450+4610)

[New Budgetary Authority (Gross) Detail]{.underline}

40.25/60.25 Appropriation (special fund, indef.) \$100 (4114)

60.45 Portion precluded from obligation (-) [\$ 0]{.underline}

63.00 Appropriation (total) **\$100**

[Change in Unpaid Obligations]{.underline}

72.99 Total unpaid obligations, start of year \$ 0

73.10 Total new obligations \$ 25 (4801+4902)

73.20 Total outlays (gross) (-) [(\$15)]{.underline} (4902)

74.99 Total unpaid obligations, end of year **\$ 10** (4801)

**[Balance Sheet]{.underline}**

1A. Entity Assets [\$235]{.underline} (1010)

3\. Total Assets **\$235**

8\. Cumulative Results of Operations [\$235]{.underline} (3310)

10\. Total Liabilities and Net Position **\$235**

**[Statement of Net Cost]{.underline}**

1B. Program Costs - Public \$ 15 (6100N)

1D. Less Earned Revenue [(\$250)]{.underline} (5900N)

5\. Net Cost of Operations **(\$235)**

**[Statement of Changes in Net Position]{.underline}**

1\. Net Cost of Operations (\$235)

2\. Financing Sources

*Eliminations*

*2E. **5740G20 Appropriated Earmarked Receipts Transferred In** \$100*

*2F. **5745G20 Appropriated Earmarked Receipts Transferred Out**
[(\$100)]{.underline}*

\$ 0

> (5740G20-5745G20)

3\. Net Results of Operations (line 2-1) [\$235]{.underline}

9\. Net Position-End of Period **\$235**

**[Statement of Financing]{.underline}**

1A. Obligations Incurred \$ 25 (4801+4902)

1B. Less: Spending Authority from Offsetting Collections \$ 0

1E. Transfers-In (Out) \$ 0

1F. Exchange Revenue Not in the Entity=s Budget ([\$ 250)]{.underline}
(5900N)

1I. Total Obligations as Adjusted and Nonbudgetary Resources (\$225)

2A. Change in Amount of Goods Ordered but not yet Provided [(\$
10)]{.underline} (4801)

5\. Net Cost of Operations **(\$235)**