# 1.0. Purpose: This procedure is implemented at (AGENCY) Headquarters and sites (henceforth site(s)) as a guideline for the periodic management reviews of the ESHMS. Management reviews are conducted to gauge whether the ESHMS continues to be suitable, adequate and effective, and to make any necessary decisions or authorize actions for its continual improvement.

# 2.0 Scope*:* The ESHMS management review is conducted on a yearly basis for sites unless circumstances warrant a more frequent review. The review covers key elements of the ESHMS and includes necessary and sufficient information for management to make informed decisions on whether the ESHMS continues to be suitable, adequate and effective for its intended purposes, and for making decisions or authorizing actions that need to be taken by site staff to ensure the continual improvement of one or more of its elements.

# 3.0 Management Review: On a yearly basis (or more often if warranted) sites will conduct a review of the ESHMS. The focus of the management review is to ensure that the ESHMS continues to be suitable, adequate and effective for its intended purposes, and for making decisions or authorizing actions that need to be taken by site staff to ensure the continual improvement of one or more of its elements.

> **3.1 Preparation of Materials:** The site ESHMS Coordinator will
> prepare the necessary input to be considered in the review (See
> Appendix L). Items to be included in the review will include the
> following:

-   ESHMS Audit results and regulatory compliance status,

-   Communication(s) from external interested parties, including
    complaints and input from employees and employee representatives,

-   ESH performance relative to expectations, changing circumstances,
    resource needs, and consistency with the ESH Policy,

-   Progress towards achievement of objectives and targets and risk
    reduction,

-   Status of corrective and preventive actions including the results of
    work-related injuries, ill health, diseases, and incident
    investigations,

-   Effectiveness of processes to identify, assess, prioritize and
    address risk and system deficiencies,

-   Follow-up actions from previous audits and management reviews,

-   Changing circumstances, including developments in legal and other
    requirements related to its environmental aspects and OSH hazards,
    and

-   Recommendations for improvement.

> **3.2 Presentation of Materials:** The site ESHMS Coordinator will
> present the information discussed in 3.1 above to Top Management in a
> formal setting. Upon completion of the presentation, Top Management
> shall:

-   Make a determination on the continuing effectiveness of the ESHMS
    implementation and specifically on its ability to achieve the
    objectives and targets.

-   Consider whether the system continues to be adequate and suitable
    for its intended purpose.

-   Set future direction and specify changes to the ESHMS to ensure its
    continual improvement based on business strategies and conditions.
    These may be direct changes to the ESH Policy, objectives, resources
    or other elements of the ESHMS.

> **3.3 Follow-Up Actions:** The site ESHMS Coordinator shall develop a
> list of action items from the findings of the management review.
> Action items and top management decisions, shall be documented,
> communicated to affected individuals (e.g., employees, contractors,
> employee representatives, etc.) and tracked to completion.

# 

# 4.0 Records: The site ESHMS Coordinator or other designated member of the CFT will maintain the following records generated by this procedure:

-   Minutes or notes of the management review that cover the attendance,
    the information that was presented, the determinations made, and the
    decisions taken.

-   Records of follow-up actions initiated and completed in order to
    implement Top Management decisions made during the review
    presentation.

Hardcopy or electronic versions of these records will be maintained in a
central and accessible file (e.g., the ESHMS Manual).

> **4.1 Employee Access to Records*: ***Management will provide
> employees with access to all records associated with the Management
> Review Process. This information may be provided through the ESHMS
> Manual or through other documentation maintained by the site ESHMS
> Coordinator, or other designated member of the CFT.