April 11, 2002

TO: All ACAPAE Members

FROM: Dash Gupta

Sub: Meeting minutes of 4/11/02

We had a meeting on 4/11/02 and following were present:

1.  Darshan Gupta

2.  Shing Fung

3.  Parminder Ghuman

4.  Chopo Ma

5.  Gerald Tiqui

6.  Jim Shiue

Highlights of items discussed:

1.  APA heritage month luncheon on 5/15/02 and cultural program on
    5/16/02

> a\. Following items need to be finalized for luncheon on 5/15/02:

SERVICE LEAD

1.  Services from Rec Center: utensils, set up Tiki/

> Cups; plates, spoons, napkins, etc. Dash

2\. Speaker (Al Diaz; John Duong/David WU; Frank Wu) Jim

3\. Flyer Shing

4.  Indian Food Dash

5.  Tickets and sale ?

6\. Plaques Tiki/Cle

7\. Entertainment Cle/Parminder

8\. Advertisement (i.e. news on bulletin boards etc) Tiki/Cle

9\. Photographer Tiki

10\. Escort & security issues

> Tiki stated that Barney would do the set up once we let him know the
> head count. Chopo indicated that the points for CD for inclusion in
> his speech as an option, were sent but no comments were received from
> committee members. Therefore, he points were discussed at the meeting
> and comments were received. It was decided that Dash will consolidate
> the comments and send to committee members for approval by the next
> meeting on 4/18/02. The final points will be sent to the CD on the
> invitation letter. Jim has a sample letter and he will prepare the
> invitation letter. It was also decided that invitation for free lunch
> shall be sent only to the CD and DCD. Parminder will provide flyer
> information including food pictures to Shing for both functions so
> that he may prepare the flyers.
>
> Dash has the list of food items

b\. Following items need to be finalized for cultural program on
5/16/02:

1.  Canteen service for storing the food and warming. Tiki

2.  Flyer Shing

3\. At least two cultural programs preferably from Thai performers,
Vietnamese performers, Japanese drummers, Punjabi Bhangra etc. Review
embassy videos. Cle/Parminder

4\. Poster on the history of APAs (Theme: Unity in Freedom) Shing/Chopo

5\. Escort and security issues. ?

> 6\. Food for cultural day (2 finger dishes) Dash/Parminder

7\. Advertisement Tiki/Cle

8\. Photographer Tiki

9\. Magnets/bookmarks Tiki

Poster was discussed and shing asked Tiki if PR was set up. Dash was
requested to send e-mail to Sharom for 2000 census information on APAs
to Shing.

Cultural groups were discussed and Dash stated that he has received
information from Tonya about Thai performers. Two females will perform
Thai dance with tape for \$300.00 because they have to rent costumes
which are expensive. Maytinee will provide a flyer or a write up about
her group. Ledia brought another George Mason Vietnamese performers, who
agreed to perform a dance and a fashion show with a break of about 15
minutes between them. The cost would be \$400.00 and Diana will provide
a flyer or a write up about her group. Cle stated that Japanese drum
group has agreed to perform for \$300.00 to \$500.00. Cle also told Dash
that Jim has a Chinese Cligopher who can perform for \$100.00. Dash need
to check what one of the two Indian Dancer was take. It was decided that
these groups must be finalized by the next meeting so that security and
escort issues can be processed.

**c. Asian Heritage Month celebration by Chinese Club on 5/8/02**

1.  Chopo has issues a check for 450.00 to Chinese Club for the Rec.
    Center. Shing stated that we need to share the food cost with
    Chinese Club because we are also sponsoring the event. Chinese Club
    will have book signing process and what ever books they sell, the
    profit will fund this event. Therefore, we do not know how much we
    need to share. The food cost is approximately \$250.00. It was also
    discussed if Chinese Club got GEWA funding and they can use that
    because ACAPAE does not have any funding. ACAPAE gets some budget
    for activities only. However, ACAPAE should try to get some funding
    from GEWA or EEO office. Dash and Tiki to look into that.

2.  Chinese club also requested ACAPAE to help them in flyer posting in
    Buildings, Goddard news and date line announcements, food serving,
    and photography.

The meeting was adjourned at 11.00 AM and next meeting was decided on
4/18/02 from 9.30 - 11.30 AM.

Acapae-1