![](media/image1.wmf){width="1.3194444444444444in"
height="1.073611111111111in"} **NASA Procedures and Requirements**

**NPR 6200.1C**

**Effective Date: October 8, 2008**

**Expiration Date: October 8, 2013**

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**NASA TRANSPORTATION AND GENERAL TRAFFIC MANAGEMENT**

**[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}**

**Responsible Office: Logistics Management Division**

**Table of Contents**

[PREFACE](#preface)

Chapter 1. Overall Transportation Responsibilities

[Chapter 2. Transportation Assistance by Other
Agencies](#transportation-assistance-by-other-agencies)

[Chapter 3. Duties and Responsibilities at NASA
Centers](#duties-and-responsibilities-at-nasa-centers)

[Chapter 4. Cargo and Passenger Aircraft Charters and
Leases](#cargo-and-passenger-aircraft-charters-and-leases)

[Chapter 5. Special Assignment Airlift Mission
Requests](#special-assignment-airlift-mission-requests)

[Appendix A. Definitions](#appendix-a.-definitions)

[Appendix B. Abbreviations and
Acronyms](#appendix-b.-abbreviations-and-acronyms)

[Appendix C. Information Required for SAAM or NRA
Requests](#appendix-c.-information-required-for-saam-or-nra-requests)

**[DISTRIBUTION]{.underline}:\
NASA Online Directives Information Systems (NODIS)**

# PREFACE {#preface .unnumbered}

## P.1 PURPOSE {#p.1-purpose .unnumbered}

This NASA Procedural Requirements (NPR) document sets forth
transportation and general traffic management responsibilities and
procedures governing the use of commercial and Government transportation
resources.

## P.2 APPLICABILITY {#p.2-applicability .unnumbered}

This NPR is applicable to NASA Headquarters and NASA Centers, including
Component Facilities, and to contractors as specified in their
contracts.

Its use is encouraged for all contractors engaged in transportation and
general traffic management operations on behalf of NASA to satisfy
contractual, institutional, program, or project obligations.

A requirement in this NPR is identified by "shall," a good practice by
"should," permission by "may" or "can," expected outcome or action by
"will," and descriptive material by "is" or "are" (or other verb forms
of "to be").

## P.3 AUTHORITY {#p.3-authority .unnumbered}

a.  [42 United States Code (U.S.C.). 2473 (c)(1), Section 203 (c)(1) of
    the National Aeronautics and Space Act of 1958, as
    amended](http://www.nasa.gov/offices/ogc/about/space_act1.html).

    b\. [NASA Policy Directive (NPD) 6000.1, Transportation
    Management](http://nodis3.gsfc.nasa.gov/displayDir.cfm?Internal_ID=N_PD_6000_001B_&page_name=main).

## P.4 REFERENCES {#p.4-references .unnumbered}

a.  [Department of Defense (DOD) Manual 4000.25-M, Defense Logistics
    Management System
    (DLMS)](http://www.dla.mil/j-6/dlmso/elibrary/Manuals/DLMS/default.asp).

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b.  [Military Standard (Mil-Std) 2073-1, DoD Standard Practice for
    Military
    Packaging](http://www.assistdocs.com/search/document_details.cfm?ident_number=37232&StartRow=51&PaginatorPageNumber=2&title=PACKAGING&status_active=on&search_method=BASIC).

c.  [Department of Defense Directive (DoDD) 4500.9, Transportation and
    Traffic
    Management](http://www.dtic.mil/whs/directives/corres/pdf/pdf/450009p.pdf).

d.  [NPR 6000.1, Requirements for Packaging, Handling, and
    Transportation for Aeronautical and Space Systems, Equipment, and
    Associated
    Components.](http://nodis3.gsfc.nasa.gov/displayDir.cfm?Internal_ID=N_PR_6000_001G_&page_name=main)

e.  [NPD 2190.1, NASA Export Control
    Program](http://nodis3.gsfc.nasa.gov/displayDir.cfm?Internal_ID=N_PR_2190_0001_&page_name=main).

f.  [41 CFR, Parts 101-41, Transportation Documentation and
    Audit](http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=3c0e855c655fa8cb3a872c5df864ed92&rgn=div5&view=text&node=41:2.1.1.7.31&idno=41).

g.  [48 CFR, Chapter 1, Part 47,
    Transportation](http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=3c0e855c655fa8cb3a872c5df864ed92&rgn=div5&view=text&node=48:1.0.1.7.46&idno=48).

h.  [48 CFR, Chapter 18, Part 1847,
    Transportation](http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=3c0e855c655fa8cb3a872c5df864ed92&rgn=div5&view=text&node=48:6.0.4.22.40&idno=48).

i.  [49 CFR, Subtitle B, Chapter 1, Pipeline and Hazardous Materials
    Safety
    Administration](http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?sid=c251e5e9c4e1a0afa6820994710f1598&c=ecfr&tpl=/ecfrbrowse/Title49/49cfrv2_02.tpl)
    (PHMSA).

j.  International Air Transport Association (IATA) Technical
    Instructions -- Transportation of Dangerous Goods.

k.  International Maritime Organization, Dangerous Goods Shipping Code.

l.  [NPR 8715.3, NASA General Safety Program
    Requirements.](http://nodis3.gsfc.nasa.gov/displayDir.cfm?Internal_ID=N_PR_8715_003B_&page_name=main)

m.  The [Energy Policy Act of
    1992](https://fastweb.inel.gov/joint/EPACT_1992.pdf) and
    [2005](http://frwebgate.access.gpo.gov/cgi-bin/getdoc.cgi?dbname=109_cong_bills&docid=f:h6pp.txt.pdf),
    as amended, 42 U.S.C. 13211 et seq.

n.  [Executive Order (EO)
    13423](http://a257.g.akamaitech.net/7/257/2422/01jan20071800/edocket.access.gpo.gov/2007/pdf/07-374.pdf)
    -- January 24, 2007 -- Strengthening Federal Environmental, Energy,
    and Transportation Management.

o.  DLAD 4145.41, Packing of Hazardous Materials.

p.  [AFMAN
    24-204](http://www.dscc.dla.mil/downloads/packaging/dlai4145_3.pdf),
    Preparing Hazardous Materials for Military Air Shipments.

q.  NASA FAR Supplement (NFS)
    [1847.200-70](http://farsite.hill.af.mil/archive/NFS/89.96/1847.htm),
    Charter of Aircraft.

r.  [NFS
    1823.270](http://farsite.hill.af.mil/archive/NFS/97.104/1823.htm),
    Federal Fleet and Transportation Efficiency.

s.  [NSF
    1851.2](http://farsite.hill.af.mil/archive/NFS/97.104/1851.htm),
    Contractor Use of Interagency Fleet Management System Vehicles.

t.  [NPR
    7900.3](http://nodis3.gsfc.nasa.gov/displayDir.cfm?Internal_ID=N_PR_7900_003B_&page_name=main),
    Aircraft Operations Management.

u.  [NPD
    7900.4](http://nodis3.gsfc.nasa.gov/displayDir.cfm?Internal_ID=N_PD_7900_004B_&page_name=main),
    NASA Aircraft Operations Management.

v.  OMB Circular A-126, Improving the Management and Use of Government
    Aircraft.

## P.5 MEASUREMENT/VERIFICATION {#p.5-measurementverification .unnumbered}

None.

## P.6 CANCELLATION {#p.6-cancellation .unnumbered}

This revision cancels NPR 6200.1B, dated July 15, 2003.

/S/

Thomas S. Luedtke

Associate Administrator for Institutions and Management

# Overall Transportation Responsibilities

## Director, Logistics Management Office

### The Director of the Logistics Management Office is responsible for providing overall functional leadership, guidance, direction, and management oversight for planning, implementing, and executing NASA transportation policies, guidelines, and performance standards at NASA Centers and Component Facilities.

## Manager, Transportation Programs

### The Manager of Transportation Programs has the following responsibilities:

a.  Serve as the functional staff manager of NASA traffic and
    transportation programs.

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w.  Develop and issue policies, guidelines, plans, performance
    standards, and Agency-wide procedures relating to transportation
    management, including the following:

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1.  Acquisition, use, and maintenance of equipment and facilities
    required in the execution of NASA transportation activities.

2.  Requirements for additional transportation services by common
    carrier, contractor, or others when required.

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x.  Conduct negotiations with common carriers and their associations and
    represent NASA in proceedings before transportation regulatory
    agencies, subject to the General Services Administration's (GSA)
    concurrence.

y.  Assist project managers (PM), contracting officers (CO), and Center
    transportation officers (TO) on NASA transportation activities that
    might generate any of the following:

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1.  Unusually high volume of NASA traffic.

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3.  Unusual transportation problems involving size, weight, sensitivity,
    or hazardous commodities.

4.  Need for specialized equipment or facilities.

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z.  Assist in the review of program and project transportation plans,
    pursuant to integrated logistics support initiatives.

a.  Interface with the Government agencies, e.g., Departments of
    Commerce, Defense, and Transportation; the GSA; the Interstate
    Commerce Commission; and the Surface Deployment and Distribution
    Command on NASA transportation matters.

b.  Negotiate operational responsibility for transportation projects in
    support of Agency goals.

c.  Provide guidance to NASA Headquarters Offices and Centers relating
    to facilities and equipment necessary to support NASA transportation
    activities.

d.  Oversee the implementation of Federal Property Management
    Regulations and other regulatory requirements relating to
    transportation management.

e.  Plan and implement activities necessary to oversee transportation
    management programs at NASA Centers and Component Facilities.

## Directors of NASA Centers and Component Facilities

### Directors of NASA Centers and Component Facilities shall appoint a qualified individual as the Center Transportation Officer or Traffic Manager (TO/TM) to supervise the administration and accomplishment of all traffic management functions, both commercial and Government, for which the Center has responsibility.

### Directors of NASA Centers and Component Facilities shall establish necessary internal policies and controls to ensure that the appointed TO/TM serves as a technical representative in procurements involving the acquisition of transportation assets. 

# Transportation Assistance by Other Agencies

## Assistance by Other Agencies

### NASA Center TO/TMs can obtain general assistance directly from the General Services Administration's Regional Office or, in exceptional cases, from the Surface Deployment and Distribution Command Regional Office having responsibility for the geographic area in which the NASA Center is located.

## General Services Administration

### The General Services Administration, upon request, will provide freight traffic management data and services to all civilian agencies. NASA Center TO/TMs can obtain routine traffic management data and services directly from their Regional Office. Specific services include the following:

a.  Providing commercial carrier rates, routes, and charges.

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f.  Developing proper technical description of articles for shipment.

g.  Providing general traffic management information, instructions, and
    training.

h.  Investigating loss/damage and assisting in filing claims.

i.  Conducting assistance visits and technical reviews.

j.  Using the Centralized Household Goods Traffic Management Program.

## Surface Deployment and Distribution Command

### The Surface Deployment and Distribution Command supervises the performance of the DoD's traffic management functions. They control all cargo moving via the Defense Logistics Management System (DLMS). Specific services include the following:

a.  Providing information on commodities such as equipment, explosives,
    rocket fuels, and pressurants including rates, routes, and changes.
    This information can be obtained from the DLMS Eastern Area or
    Western Area Headquarters.

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k.  Providing technical assistance when it is necessary to ship NASA
    cargo via Military Sealift Command resources through Military
    Traffic Management Command terminals.

l.  Revising Military Standard Transportation and Movement Procedures
    (MILSTAMPS) that are applicable to NASA Centers that affect
    shipments to most overseas destinations by utilizing DoD air or
    water transportation resources.

## Air Force Air Mobility Command

### Upon request, the Air Force Air Mobility Command (AMC) will provide aircraft for NASA special airlift requirements including Special Assignment Airlift Missions and special test-loading requirements. Use of AMC's services by NASA includes, but is not limited to, those instances in which commercial capability is not available to transport bulky items, items of extreme sensitivity requiring a controlled environment, or items needed to meet a critical launch schedule. Only NASA Center TO/TMs may authorize use of AMC's capabilities. 

## Military Sealift Command

### Upon request, the Military Sealift Command (MSC) will provide oceangoing vessels or cargo space for special missions. NASA Center TOs may order shipments, using MSC's resources.

## Department of Transportation

### The Department of Transportation (DOT) publishes the Hazardous Materials Regulations (HMR) in 49 CFR, Parts 171-180. The HMR governs the transportation of hazardous materials (hazmat) in commerce. DOT issues Special Permits, formerly known as Exemptions and Approvals, which are documents authorizing the agency to perform a function that is not currently authorized under the authority of HMR. This Agency complies with Federal hazardous materials transportation law by following DOT hazmat training requirements for employees involved in pretransportation, transportation, and the packaging process of the transportation of hazmat in commerce.

## International Air Transport Association

### Hazardous materials shipped via air freight must comply with current DOT regulations. The DOT authorizes use of the International Civil Aviation Organization's (ICAO) Technical Instructions that most air freight companies use. The International Air Transport Association's (IATA) Dangerous Goods Regulations govern the transportation of dangerous goods (hazmat) by air. 

## International Maritime Organization

### The International Maritime Organization is responsible for the promulgation of regulations that govern the international transportation of hazardous materials and dangerous goods by oceangoing vessel. These regulations may be used by the TO/TM tendering a shipment for inland water transportation as allowed by the DOT.

## Departments of Commerce and State

### The Departments of Commerce and State provide information on export and import controls and requisite licensing requirements. Export administration within NASA will be in accordance with the NASA's Export Control Program Manual published by NASA's Office of External Relations. 

# Duties and Responsibilities at NASA Centers

## Center Transportation Officers or Center Traffic Managers

### The Center TO/TM serves as a technical advisor to the Center Director for all transportation and traffic management activities and serves as the focal point for all transportation and traffic management functions at the Center. The TO/TM will ensure the efficient operation of traffic management activities within the Center in accordance with this NPR and other applicable references. The TO/TM will ensure that transportation concerns are considered in program and project planning, management, status reporting, and scheduling as part of an integrated logistics support approach. The TO/TM will use licensed commercial carriers to the maximum extent practicable and give special attention to transportation costs and the shipment of freight via the lowest overall commercial transportation cost, except in the following instances:

a.  When time is of the essence with regard to the due date at
    destination.

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m.  When the cargo is of high value or is sensitive and requires a high
    degree of reliability of protection while in transit.

n.  When the cargo is determined to be mission critical.

#### The TO/TM shall maintain appropriate institutional and program or project records involving transportation activities that shall include contracts and financial records if applicable. 

#### The TO/TM shall maintain a current traffic management library for applicable regulations, tenders, selected tariffs, and other carrier rate quotations. 

#### The TO/TM shall maintain a current terminal facilities guide.

#### The TO/TM shall ensure that shipments containing hazardous materials are processed and prepared for shipment and transportation in accordance with DOT HMR's in Title 49, CFR, Parts 171-180. Shipments must also be in compliance with the specific model requirement; for carriage aircraft: International Air Transport Association (IATA) technical instructions for the safe transport of dangerous goods and, specifically, 49 CFR, Part 175, for carriage by vessel: the International Maritime Organization Dangerous Goods Code (IMDGC) and, specifically, 49 CFR, Part 176, and for carriage by rail, specifically, 49 CFR, Part 174. Hazardous materials offered for shipment by military aircraft must comply with U.S. Air Force Materiel Command regulations.

a.  The TO/TM will ensure that personnel who are responsible for
    preparing, processing, and handling of shipments containing
    hazardous materials are properly trained in accordance with the
    applicable regulations in Title 49, CFR, Parts 171-180.

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o.  The TO/TM will coordinate the removal of hazardous waste with the
    Center Environmental Management Office to ensure compliance with
    applicable regulatory agency guidelines.

#### The TO/TM will maintain liaison with commercial carriers servicing the Center to ensure their familiarity with loading procedures, services, schedules, facilities, and accessory charges. The TO/TM should be proactive in conducting negotiations with common carriers for requirements unique to the Center. Carriers will be furnished with adequate information in response to any formal inquiries concerning transportation matters except where classified or security-sensitive cargo is involved. Clearance must be obtained from the Center Security Officer prior to the release of classified or security-sensitive information to carriers.

#### The TO/TM will prepare necessary transportation staff studies to support Center institutional, program, or project objectives, covering all transportation activities including cost trades, transportability, development of individual transportation plans, and individual packaging, crating, marking, dimensional clearance, weight limitations, and all allied transportability problems.

#### The TO/TM shall ensure technical supervision of safe loading, blocking, bracing, unloading; the suitability of applicable carrier equipment, as required; and prompt release of equipment to avoid detention charges.

#### The TO/TM or other designated personnel shall file a claim and other standard forms in connection with reporting, resolving, and preventing overage, shortage, damaged, lost, or stray NASA freight as directed by 41 CFR, Parts 102­--117 and 118. SF 361 is obsolete.

#### The TO/TM is responsible for the custody, accountability, and issuance, of both Commercial and U.S. Government Bill of Lading and the conversion of Government Bills of Lading in accordance with Federal Management Regulations. This includes the following duties:

a\. Initiate international shipment on the U.S. Government Bill of
Lading (Standard Form (SF) 1103). All shipments remain subject to the
terms and conditions set forth in the standard form of the U.S.
Government Bill of Lading and any other applicable contract or
agreement, per [41 CFR, Parts
101-41](http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=3c0e855c655fa8cb3a872c5df864ed92&rgn=div5&view=text&node=41:2.1.1.7.31&idno=41),
which limits authority to use the U.S. Government Bill of Lading.

b\. Establish and monitor a process, in conjunction with the Center
Financial Management Officer, for reviewing and certifying all public
vouchers prior to payment that are executed in conjunction with the U.S.
Government Bill of Lading. It must include a system or series of
controls that will preclude making duplicate payments.

c\. Payment of transportation charges under the procedures outlined in
41 CFR, Parts 102-118.95 must be billed by and paid to the carrier of
origin or freight forwarder.

d\. Charges may not be waived to any other carrier.

e\. Payment of transportation charges to a carrier of origin will be
based on commercial forms and paid for by each NASA Center initiating
shipment.

NOTE: Household Goods shipments, both domestic and international, shall
be the responsibility of and coordinated through the NASA Shared
Services Center (NSSC).

#### The TO/TM shall serve as the Center focal point for all Special Assignment Airlift Missions (SAAM) and test load applications. See Chapter 5 for details.

#### In consultation with the Center Export Administrator, the TO/TM shall ensure that all exports and transfers of commodities, technologies, and software under Center programs and projects are accompanied by appropriate and accurate export control documentation, including validated licenses, Foreign Consignee Statements, or other authorizing documents and markings, as needed, as well as the Shipper's Export Declarations. 

a.  Exports and transfers required by Headquarters program or project
    managers will be handled through the Goddard Space Flight Center's
    Transportation Officer who shall consult with the Center Export
    Administrator and the Headquarters Export Administrator on all
    Headquarters exports.

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p.  With the exception of Shipper's Export Declarations, TOs are not
    authorized to sign export licensing documents. For guidance on
    export procedures, see the NASA Export Control Program manual.

#### The TO/TM has the following responsibilities with regard to motor vehicles:

a.  The TO/TM shall ensure compliance with [Executive Order
    13423](http://a257.g.akamaitech.net/7/257/2422/01jan20071800/edocket.access.gpo.gov/2007/pdf/07-374.pdf),
    Strengthening Federal Environmental, Energy, and Transportation
    Management, and Energy Policy Act of 1992 and 2005, which requires
    that the Federal Government exercise leadership in the reduction of
    petroleum consumption through improvements in fleet fuel efficiency
    and the use of alternative fuel vehicles (AFV) and alternative
    fuels.

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q.  The TO/TM shall establish, in conjunction with the Motor Vehicle
    Operations Officer, a permissible operating distance for movement of
    passengers and shipment of cargo or equipment via Government-owned
    or leased equipment. Consideration will be given to the Energy
    Conservation Program when the permissible operating distance is
    formulated.

#### The TO/TM provides traffic management guidance to NASA contractors for which the Center has cognizance.

a.  The TO/TM shall ensure contractors who operate Government-owned
    vehicles meet the requirements provided in the NASA compliance
    strategy dated December 2002. This strategy describes the steps NASA
    will take in fulfilling the requirements of the Energy Policy Act
    and Executive Order 13423.

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r.  The TO/TM shall review and validate all contractor vehicle
    requirements, as they relate to Government-owned vehicles, prior to
    contract award. These vehicle requirements shall be agreed upon with
    the procurement request originator or project manager, and provided
    to the contracting officer as part of the specification or statement
    of work for incorporation into the solicitation and resulting
    contract. Annually, the TO/TM, in conjunction with the contractor,
    will hold a vehicle review to validate type and quantity of all
    Government-owned and contractor-operated vehicles to ensure proper
    allocation and utilization of vehicles based on program
    requirements.

s.  The TO/TM, in conjunction with the Contracting Officer, shall review
    contractor requests for additional Government-owned vehicles. Unless
    the contractor receives written approval from the TO/TM, the
    contractor will not negotiate directly with GSA to acquire or
    dispose of any Government-owned vehicle.

t.  While contractors who operate Government-owned vehicles are
    responsible for assembling and reporting Federal Automotive
    Statistical Tool (FAST) data, not later than October 15 of each
    calendar year, the TO/TM shall provide contractors with the data
    elements for FAST and provide guidance or interpretation of FAST, as
    required. The TO/TM may elect to enter contractor FAST data in lieu
    of having the contractor enter it for inclusion into their Center's
    annual report.

#### The TO/TM has the following regulatory responsibilities with regard to commercial agreements:

a.  Ensure that the International Air Transport Fair Competitive
    Practices Act of 1974 is adhered to in accordance with the
    guidelines issued by the Comptroller General of the United States
    for air passengers and freight.

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u.  Obtain assurance from carriers that they have obtained or will
    secure all necessary permits prior to release of the shipment. When
    circumstances warrant, the TO/TM may assist commercial carriers in
    obtaining necessary highway permits from local and State regulatory
    bodies for oversize or overweight loads but will, in no case, be
    responsible for obtaining requisite permits.

v.  Prepare and transmit statutorily required transportation control and
    movement documents for all shipments.

w.  Notify the Director of the Logistics Management Office and the
    General Counsel prior to initiating, defending, participating in, or
    supplying information for use in proceedings involving
    transportation rates, fares, charges, or services before notifying
    any transportation regulatory agency. It is necessary to clear all
    sensitive or classified written or oral testimony through the
    cognizant Center Security Officer and the Center Legal Counsel prior
    to release to any regulatory body. Center personnel who have been
    subpoenaed by any regulatory body or who have been selected by NASA
    Headquarters to appear before a regulatory body should consult with
    Agency Counsel and be accompanied by Agency Counsel at any
    appearance. The notice should include any evidence, exhibits, names
    of witnesses, and any other pertinent data to support the proposed
    NASA position.

#### The Center TO/TM is responsible for advising the Manager of the Agency Transportation Programs of transportation program exigencies. Specifically, the TO/TM shall promptly notify the manager of the following:

a.  When they are requested by carriers or other interested parties to
    participate in or to supply information for use in support of
    applications or petitions for new or additional transportation
    services. Notifications will include the following information:

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1.  Source of the request and type of information or participation
    requested.

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5.  A brief description of the proceedings, including docket number,
    date, and place of hearing(s).

6.  Description of authority or services being considered, including a
    copy of the application or petition, if available.

7.  Proposed action by NASA in the proceedings.

8.  A summary of actual and potential traffic covering a period of not
    less than 90 days for past traffic and one year on a projected
    trend.

9.  Other information considered of value in establishing a NASA
    position.

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x.  When the proposed abandonment or discontinuance of a transportation
    service will cause a material weakness at a NASA Center.

y.  When Special Assignment Airlift Mission requests for test loading of
    material involving transportability in military airlift aircraft are
    necessary. Normally, the U.S. Air Force requires a minimum of 60
    days notice, prior to the date of test loading.

z.  When budget estimates and costs are required in support of
    installation, program, and project planning activity.

a.  When requests for DOT Hazardous Materials exemptions and approvals,
    in accordance with 49 CFR, Part 107, Subtitle B, Chapter 1, are
    required.

b.  When purchases, leases, or rentals of major transportation equipment
    or transportation facilities are contemplated for the execution of a
    program or mission. Detailed information and complete transportation
    plans shall be included.

### The TO/TM will provide requested assistance to Contracting Officers and other authorized procurement officials and serve as technical consultants in all traffic management areas of responsibility relating to the movement of cargo and freight and to contractor personnel relocations involving reimbursement from the Government. These include the following responsibilities:

#### The TO/TM will prepare and evaluate cost comparisons of freight shipments proposed in relation to NASA contracts and purchase orders.

#### The TO/TM will supply Center-unique transportation clauses, if needed, to the Contracting Officer who will obtain the necessary approvals for inclusion in applicable purchase orders, bids, contracts, or other associated procurement documents.

#### Areas for consideration in procurement actions include the following:

a.  Determination of Free On Board point(s).

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c.  Transportation rates and charges.

d.  Mode of transportation required.

e.  Freight classification.

f.  Transportability problems.

g.  Packaging and preservation.

h.  Clearances.

i.  Volume moves.

j.  Tracing and expediting freight.

k.  Documentation of shipments.

l.  Delivery date(s) of cargo.

m.  Sensitivity of cargo.

n.  Processing shipments involving less than \$100,000 in transportation
    charges.

o.  Transit privilege(s).

p.  Test loadings as required.

#### The TO/TM shall prepare and periodically update routing guides to maintain them in a current status. Purchase agents may use the guides when applying prepay and add-on transportation charges to small purchases.

## Center Procurement Officers

### Center Procurement Officers, in consultation with the TO/TM and the request originator, are responsible for the following:

a.  Providing guidance and facilitating acquisition planning with
    respect to motor vehicle management requirements.

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q.  Ensuring that solicitations and contracts contain the appropriate
    provisions and FAR clauses to implement energy-efficient motor
    vehicle requirements.

## Center Contracting Officers

### Contracting Officers are responsible, under NASA procurement regulations, for effecting coordination with the TO/TM prior to solicitations, contract awards, or any contract termination actions and throughout the performance period of contracts and the termination process.

## Procurement Request Originators

### Procurement request originators are responsible for the following:

a.  Consulting early on in the procurement process with the appropriate
    parties (e.g., TO/TM, contract specialists) to facilitate
    procurement planning.

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r.  Utilizing statements of work or specifications which include motor
    vehicle requirements in accordance with this NPR, including explicit
    numbers and types of vehicles and GSA sourcing requirements if any.

s.  Coordinating with the TO/TM for approval.

# Cargo and Passenger Aircraft Charters and Leases

## Approval of Cargo Aircraft Charters and Leases

### Center TO/TM has the responsibility to determine requirements for the transportation of cargo by charter or leased aircraft. Prior to contract award, the Center's flight operations office, in accordance with NASA Aircraft Operations Management Directive (NPD 7900.4B), has the responsibility to review and concur with all Center contracts or agreements involving aviation operation and safety. Justification for use of chartered or leased aircraft shall be submitted with a detailed statement that the requirement cannot be effectively met by the use of regularly scheduled commercial services. If a Center does not have a flight operations office, support from another Center's flight operations office is required and shall be coordinated by the Aircraft Management Division (AMD).

### Centers using leased or chartered aircraft services shall report each use to the Manager of the Agency Transportation Programs on a fiscal year basis. Data shall be submitted no later than 30 days after the end of the fiscal year. Reports will include the following information for each individual lease or charter: 

a.  Description and weight of cargo.

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t.  Type of aircraft used.

u.  Dates of use.

v.  Cost.

w.  Points of origin and destination.

## Approval of Passenger Aircraft Charters and Leases

### Each NASA Center shall establish procedures to charter commercial/military aircraft for the purpose of passenger transportation (classified as Other Official Travel) per OMB Circular A-126 and the policies of NPR 7900.3B, Chapter 4.

###  All flight requests for passenger transportation by commercial/military charter aircraft shall be documented on NF 1653 (Mission Management Flight Request). Flight requests shall be reviewed by the Center Chief Counsel for compliance with 41 CFR, Parts 101-37 and OMB Circular A-126 and approved by the Center Director. Requests shall only be authorized when:

a.  There is no common carrier transportation readily available from the
    point of origin to the destination and return.

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x.  The time necessary to accomplish the trip by common carrier could
    jeopardize a crucial mission for which the travel is authorized.

y.  The actual cost of using charter is not more than the cost of using
    commercial/military aircraft.

### Flights classified as Other Official Travel with Senior Federal Officials aboard shall be requested and approved in accordance with NPR 7900.3B, chapter 4.4, section 4.4.1.

### Centers using leased or chartered aircraft services shall report such use to the Manager of Agency Transportation Programs annually no later than 30 days after the end of the fiscal year. Reports will include the following information for each individual lease or charter: 

### a. Number of passengers. {#a.-number-of-passengers. .unnumbered}

b\. Type of aircraft used.

c\. Dates of use.

z.  Cost.

a.  Points of origin and destination.

# Special Assignment Airlift Mission Requests

## 5.1. Requesting a Special Assignment Airlift Mission or Opportune Airlift Request {#requesting-a-special-assignment-airlift-mission-or-opportune-airlift-request .unnumbered}

### Center TO/TMs must initiate SAAM requests or Nonrevenue Airlift Requests (NRA) by facsimile or e-mail to the Transportation Officer at the Kennedy Space Center.

#### The facsimile or e-mail message request for the mission must be in the format set forth in Appendix C of the NPR.

#### Each NASA Center must establish internal procedures for the processing and approval of mission requests. 

#### Funding for SAAMs will be provided by the requesting Center. The appropriate fund citation will be included in the message.

#### Hazardous or dangerous materials will be properly identified and the storage, packaging, size and types of containers, as well as the quantity of the materials, will be in accordance with AFMAN 24-204. 

# Appendix A. Definitions {#appendix-a.-definitions .unnumbered}

1.  Astray Freight. Shipments or portions of shipments found in a
    carrier's possession or delivered to a Government installation for
    which a valid bill, waybill, or freight bill is not available or
    which is being held for any reason except transfer.

2.  Dangerous Goods. Articles or substances which are capable of posing
    a risk to health, safety, property, or the environment and which are
    shown in the list of dangerous goods or which are classified
    according to the IATA Dangerous Goods Regulations.

3.  Discrepancy. Any variation between the data shown on the bill of
    lading or other transportation document and the quantity, condition
    of the containers, or contents actually received. This includes
    overages, shortages, visible damages, and concealed damages.

4.  Freight Classification. A system of grouping together commodities of
    like or similar transportation characteristics for assigning ratings
    to be used in applying rates.

5.  Hazardous Material. A substance or material that the DOT has
    determined is capable of posing an unreasonable risk to health,
    safety, and property when transported in commerce. The term includes
    hazardous substances, hazardous wastes, marine pollutants, elevated
    temperature materials, materials designated as hazardous in the
    Hazardous Materials Table in 49 CFR, Part 172.101, and materials
    that meet the defining criteria for hazard classes and divisions in
    the 49 CFR, Part 173.

6.  Household Goods. Household furnishings, such as furniture or
    equipment, clothing, books, baggage, and personal property and
    effects associated with the home and person at the time of shipment
    or storage. The term usually does not include the following items:

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a.  Motorcycles and similar motor vehicles.

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b.  Trailers with or without property.

c.  Airplanes.

d.  Mobile homes and camp trailers.

e.  Boats.

f.  Birds, pets, and livestock.

g.  Building or construction materials.

h.  Cordwood.

i.  Property belonging to persons other than the head or immediate
    family members of a household.

j.  Property intended for use in conducting a commercial enterprise.

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7.  Logistics. The science of planning for, providing, and applying
    available resources necessary to operate and maintain a given system
    or product in a specified operational environment.

8.  Negotiated Tender. A special tender that is offered by commercial
    carrier(s) in response to a request for adjustment.

9.  Oversized and Overweight Shipments. Nonroutine shipments of freight
    that require special consideration and transportation planning
    involving transportability factors and one or more of the following:

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a.  Special permits required for shipments scheduled to move over the
    open highways.

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k.  Freight exceeding the dimensions or weights prescribed in the
    Railway Equipment Register and Railway Line Clearance.

l.  Cargo that must move via marine or air modes due to transit time
    limitations, item configuration, or environmental requirements that
    do not permit the use of other modes.

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10. Test Loading. A planned test to determine the preliminary loading,
    securing, and offloading methods for oversized, overweight,
    sensitive, or dangerous items aboard a military aircraft or other
    modes of transportation.

11. Traffic and Transportation Management. Responsibilities that
    encompass planning direction, control, supervisory, and
    administrative tasks required to provide for efficient and economic
    freight movement or passenger transportation service.

12. Transit Privilege. The opportunity of storing or processing shipment
    at a transit point and subsequently reforwarding the same material
    or its equivalent to its destination and receiving the benefit of
    the lowest rate in effect from the initial point or origin to the
    final destination, plus transit charges.

13. Transportability. The inherent capability of material to be moved by
    towing or self-propulsion, or by carrier via railways, highways,
    waterways, and airways. Transportability includes consideration of
    the sensitive or dangerous nature of material and equipment or those
    items susceptible to damage in transit.

14. Transportation Officer or Traffic Manager. An individual with the
    assigned responsibility for the direct administration and operation
    of all traffic management functions, which includes applicable
    offsite locations.

15. Transportation Planning. The science of applying traffic management
    principles to programs and projects as well as the equipment and
    related hardware procurements.

16. Volume Movements. Freight shipments amounting to or exceeding
    200,000 pounds, scheduled to move from one point of origin to one
    point of destination, regardless of the amount of time between
    forwarding of the first consignment and receipt of the last
    consignment.

17. Voluntary Tender. Tenders offered by commercial carrier(s) for
    reasons best known to the carrier(s) and that are not in response to
    an adjustment request from NASA. As the term implies, a tender is
    offered by a commercial carrier on a voluntary basis for soliciting
    Government shipments involving freight, household goods, or
    passengers.

# Appendix B. Abbreviations and Acronyms {#appendix-b.-abbreviations-and-acronyms .unnumbered}

  ---------------- ------------------------------------------------------
  AFV              Alternative Fuel Vehicles

  DLMS             Defense Logistics Management System

  DoD              Department of Defense

  DoDD             Department of Defense Directive

  DOT              Department of Transportation

  EO               Executive Order

  EPAct            Energy Policy Act

  FAST             Federal Automotive Statistical Tool

  IATA             International Air Transport Association

  ICAO             International Civil Aviation Organization

  IFMS             Interagency Fleet Management System

  IMDGC            International Maritime Organization Dangerous Goods
                   Code

  MILSTAMPS        Military Standard Transportation and Movement
                   Procedures

  MSC              Military Sealift Command

  Mil-Std          Military Standard

  NF 1653          NASA Form 1653 (Mission Management Flight Request)

  NFS              NASA FAR Supplement

  NPD              NASA Policy Directive

  NRA              Opportune or Nonrevenue Airlift Request

  PIH              Plug-In Hybrid

  SAAM             Special Assignment Airlift Mission

  TO/TM            Transportation Officer or Traffic Manager

  U.S.C.           United States Code
  ---------------- ------------------------------------------------------

# Appendix C. Information Required for SAAM or NRA Requests {#appendix-c.-information-required-for-saam-or-nra-requests .unnumbered}

REQUESTING OFFICE: Enter organization and office symbol, requester's
name, duty phone, and e-mail address.

WHERE TO FLY: List specific airport or Air Force Base.

a.  FROM:

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m.  TO:

    If additional stops are required, add them as additional TO lines.

DATES OF DESIRED MOVEMENT: Advise if there is any flexibility in the
dates, i.e., before or after the desired dates.

a.  When cargo will be ready for pickup: DD/MM/YYYY

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n.  When to depart origination station: DD/MM/YYYY

o.  When to arrive at destination: DD/MM/YYYY

    If additional stops are required, enter desired dates.

TOTAL NUMBER OF PASSENGERS: Indicate if passengers will have luggage.

CARGO INFORMATION FOR EACH ITEM(S) BEING MOVED: If additional stops are
required, provide this information for each load point.

a.  Name of item(s) being moved.

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p.  Total weight of item(s) in pounds.

    Dimension of item in inches -- length x width x height.

TOTAL SHORT TONS OF CARGO AND PASSENGERS: Use 200 pounds per passenger
and 100 pounds per luggage, add all cargo weight in pounds divided by
2000, which will give you the short ton weight.

HAZARDOUS CARGO: If any cargo is hazardous, identify the hazards and
provide the pertinent information, IAW AFJMAN 24-204. Needed assistance
can be requested from local TMO/TMC regarding the hazardous cargo.

JUSTIFICATION/REMARKS: Give a relatively brief, but comprehensive,
description of what this airlift is supporting, including mission if
possible. Provide any additional origin/interim/destination location, as
applicable. If this is an NRA request, give detailed additional
justification of the nonfunded request. Provide source of funding for
SAAM requests.

POINTS OF CONTACT:

a\. ONLOAD: Name, telephone number(s), fax number, and organization
address with mail code, if applicable.

b\. OFFLOAD: Name, telephone number(s), fax number, and organization
address with mail code, if applicable.

c\. BILLING OFFICE: Name, telephone number(s), fax number, and
organization address with mail code, if applicable.

\*d. FLYING UNIT: Name, telephone number(s), fax number, and
organization address with mail code, if applicable.

e\. ADDITIONAL CONTACT(S): Provide the same information as above.

\* Applies to NRA requests only.

**NOTE:** For additional assistance with SAAM or NRA requests, contact:

<http://centerops.ksc.nasa.gov/offices/centerdiv/saamOp.htm>