# HOW TO ACCESS THE PARIS PROPERTY MODULE SYSTEM - PPM

Go to the TIGTA Homepage as shown below. Click on PARIS.

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height="3.533333333333333in"}

This will bring up the PARIS system as shown below. Click on Property.

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height="3.533333333333333in"}

This will open the page shown below. Click on PPM (Remote).

![](media/image3.png){width="3.988888888888889in"
height="2.8979166666666667in"}

This will open the page shown below. Maximize the screen and then click
on Connect.

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height="3.2493055555555554in"}

At the screen shown below, click on OK.

![](media/image5.png){width="4.875694444444444in"
height="3.5180555555555557in"}

At the screen shown below, enter your network password, NOT YOUR PPM
PASSWORD and click OK.

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height="3.160416666666667in"}

At the screen below, enter your PPM system password and click OK.

![](media/image7.png){width="4.627777777777778in"
height="3.338888888888889in"}

At the screen below, enter your PPM User Login and hold down the "Ctrl"
button and hit the Enter Key or click on Continue at the left

![](media/image8.png){width="4.496527777777778in"
height="3.2493055555555554in"}

This will take you to the Main Menu of PPM.

#### PPM MENU SCREEN

![](media/image9.png){width="6.495833333333334in"
height="4.871527777777778in"}

# 

# THE DATA ENTRY SCREEN

To view/enter data, select the **Seized Assets** button located on the
extreme right column of the inventory database screen.

![](media/image10.png){width="5.9944444444444445in"
height="4.495833333333334in"}

The next screen is the *View as a List* screen.

![](media/image11.png){width="5.9944444444444445in"
height="4.495833333333334in"}

The following selections are shown across the top of the above screen:

1)  *Return to Main Menu* -- This choice will return users to the *Main
    Menu Screen* shown on the previous page.

2)  *Create New Record* -- This choice is used only by the National PPM
    Coordinator to input new records.

3)  *View as a Form* -- This choice reflects the last record that was
    selected to be viewed. Note, once this record is selected, the title
    in this field changes to "View as a List".

4)  *View as a List* -- This choice reflects all records in sequential
    order by the four-digit Record ID number. Identify the ID number of
    the record to be viewed and tag the record symbol to the extreme
    left column of this row. Note, once this record is selected, the
    title in this field changes back to "View as a Form".

5)  *Find a Record(s)* -- This choice will open a blank data input
    screen. Enter the record ID number, case number or control number in
    the appropriate field and press the *Enter* key. This action will
    populate the data fields.

6)  *Find All Records* -- While in the *View as a List* mode, this
    choice will only give you a list as you see it here.

7)  *Transfer This Asset* -- This selection is used by the National PPM
    Coordinator to transfer forfeited assets to the appropriate TIGTA
    inventory database.

8)  *Print Current Record* -- This choice prints the record that is
    selected. Once the desired record is on the screen, select "Print
    Current Record" and then Select "File" from the tool bar and then
    print. Another option is to select "Print Current Record" and then
    select the *Continue* button located on the left side of the screen.
    This will take you to the print screen where you can continue to
    print or cancel.

9)  *Report Menu* -- This choice will take you to the report screen for
    all databases. From here you can choose form 5 seized asset reports
    by selecting the appropriate tab or return to the main menu by
    selecting the *Return to Main Menu* button located at the top left
    of screen. Note, some of these reports require a Start and End date
    (see asterisk). If required, these parameters must be entered before
    selecting the desired report. For all Seized Assets Reports the
    "Division" and "Group" codes must be cleared.

10) *Print Inventory Card* -- As with the *Print Current Record*, this
    choice will print the record that is selected.

**Entering Case Data**

**Only the National Seized Assets PPM Coordinator has the ability to
enter new cases. This is the screen that will be used to perform that
function.**

![](media/image12.png){width="6.495833333333334in"
height="4.871527777777778in"}

To ensure that accurate information is captured the case agents and
Divisional Seized Assets PPM Coordinators must submit the following
information:

**SERIAL NUMBER** -- This number should be provided on the Form OI 141
by the case agent when possible, particularly for firearms, computers,
other electronic items, or vehicles.

**MAKE** -- Case Agent should provide on the Form OI 141 when
information is available, particularly for firearms, computers, other
electronic items, or vehicles.

**MODEL** -- Case Agent should provide on the Form OI 141 when
information is available, particularly for firearms, computers, other
electronic items, or vehicles.

**TYPE** -- As shown below there are several selections from which to
choose. Only the following four selections apply to seized assets: Bribe
Money; Recovered Monies Held as Evidence; Money Held for Safekeeping;
and Seized General Property. The Case Agent will indicate the
appropriate type of seizure in the Description section of the Form OI
141.

![](media/image13.png){width="5.9944444444444445in"
height="4.495833333333334in"}

**ACTION, CALIBER, ROUNDS CAPACITY, and COLOR** -- Case Agent should
provide this information for seized firearms on the Form OI 141, block
7(a) or on an attachment.

**OWNERSHIP** -- This category is not applicable to Seized Moneys and
Property since TIGTA does not owned seized property but has custodial
possession.

**INVENTORY STATUS** -- Indicates where seized assets are physically
maintained. In the drop down menu below there are four selections that
apply to Seized Moneys and Property. If "Other" (See Comments) is
selected, provide a statement in the Comments field. This information
should also be provided on the Form OI 141, block 9.

![](media/image14.png){width="5.9944444444444445in"
height="4.495833333333334in"}

**ACQUISITION** -- "Seized" is the only selection in the drop down menu
applicable to seized assets and will automatically be captured by the
National Seized Assets PPM Coordinator when entering the record. This
does not need to be notated on the Form OI 141.

![](media/image15.png){width="5.9944444444444445in"
height="4.495833333333334in"}

**DRIVE TYPE and BODY STYLE** - If applicable, the Case Agent will
provide drive type and body style for seized vehicles on the Form OI
141, block 7(a) or in an attachment.

**FREQUENCY** -- If applicable, the Case Agent will provide the
frequency band for seized radios on the Form OI 141, block 7(a) or in an
attachment.

**CASE \#** - Case Agent will assign a PARIS case number when a case is
opened and provide this number on Form OI 141, block 7(c).

**CONTROL \#** - The National Seized Assets PPM Coordinator will assign
a control number to Form OI 141, block 3 to each case. This same number
should appear on all Form OI 141's for subsequent seizures involving the
same case.

**CASE NAME** -- Case agent will provide subject's name on the Form OI
141, block 7(c).

**EMPLOYEE ID** -- Case agent will provide his/her name on Form OI 141,
block 4.

**DUPLICATE RECORD** \-- This button is used only by the National Seized
Assets PPM Coordinator when inputting additional records with the same
case number. This feature conveniently repopulates fields, such as the
case number, control number, the case agent's PARIS ID number, division
etc.

**COMMENTS** - National Seized Assets PPM Coordinator will use this
field for brief notes, such as, other Record ID numbers that pertain to
the same case or a more detailed description of the seized property,
etc.

**RECORD ID** -- The PPM inventory system will assign a four-digit
sequential number to each record that is created. In order for the
inventory system to recognize the dollar value of each seized item, a
new record for each item must be established. This number is unique to
each seized item in a case. For example, if five items were seized on a
given date, each of the five items will be assigned a separate record ID
number.

![](media/image16.png){width="5.9944444444444445in"
height="4.495833333333334in"}

**ACQUISITION DATE** -- This field represents the date the money or
property was seized and is to be provided by the case agent on the Form
OI 141, block 7(b).

**PRODUCT TYPE** - From the following dropdown menu, the National Seized
Assets Coordinator will identify the appropriate selection based on the
information provided by the case agent on the Form OI 141, block 7 (a)
or on an attachment.

![](media/image17.png){width="5.9944444444444445in"
height="4.495833333333334in"}

**STATUS** -- **(formerly called DISPOSITION CODES)** When a case in
initially entered into the PPM system the Status of the case is not
generally reflected. Upon conclusion of the first quarter following the
entry into PPM, the Divisional PPM Coordinators are to obtain and enter
the appropriate Status Code, numbers 1 through 12 The Divisional Seized
Assets PPM Coordinators will be responsible for updating this field
quarterly at a minimum. The first five selections in the drop down menu
are not applicable to seized assets. **Two new selections, returned and
forfeited, have been added. When a case is to be closed, the Case Agent
or Divisional Seized Assets PPM Coordinator is to select one of these
two choices on Form OI 141, block 8.**

![](media/image18.png){width="5.9944444444444445in"
height="4.495833333333334in"}

**STATUS DATE---Divisional PPM Coordinators should use this field only
when a status code changes (for example, from "Trial in Process (5)" to
"Forfeiture (11)" when a case is closed). Unlike the Validation Date
(explained below), the Status Date should not be routinely updated each
quarter, but only when the actual status of the case changes.**

**DIVISION**--- The Case Agent and/or Divisional PPM Coordinator will
provide the appropriate Division name on the Form OI 141, block 1.

**GROUP** -- N/A

**AVAILABILITY**--- The availability of an item is automatically system
generated based on the type of action (transfer, issuance) is taken on
the record. For Seized Assets, the availability will usually be shown as
available until the case is closed. Once Form OI 141 has been submitted
to close a case, the National PPM Coordinator is to select "Final" from
the availability field drop down menu. In doing so, term "Final" will
appear in the availability column of the "View as a List" and "Find All
Records" screens. See sample below.

![](media/image19.png){width="5.9944444444444445in"
height="4.495833333333334in"}

**PREVENTATIVE MAINTENANCE FREQUENCY IN MONTHS**--- Not applicable to
Seized Assets.

**FINAL DISPOSITION DATE, FINAL DISPOSITION LOCATION**---Date that a
case or record is closed, and how property was disposed of. The closing
date and final disposition location should be provided on Form OI 141,
blocks 8(a) and (d). See the screen below for disposition locations.
Final Disposition dates and Disposition Locations will be entered in PPM
by the National Seized Assets Coordinator.

![](media/image20.png){width="5.9944444444444445in"
height="4.495833333333334in"}

**RECORD MOVED TO** --- When the court orders that seized assets are to
be forfeited to the government and TIGTA decides to retain the property,
the National Seized Assets PPM Coordinator will transfer the property to
the appropriate property inventory database and notify the TIGTA
Personal Property Officer that the transfer has been completed.

![](media/image21.png){width="5.9944444444444445in"
height="4.495833333333334in"}

VALIDATION DATE---In the MAPS database, Divisional Coordinators are to
update this field each quarter to verify that the status (disposition
code) of each pending case is accurate, even if the code remained the
same as the previous quarter. If there is a change in the STATUS of a
case, the VALIDATION DATE field as well as the STATUS DATE field are to
be updated.

The Validation Date field has been [added]{.underline} so when the
Status code remains unchanged from quarter to quarter, the Validation
Date field should be used to identify when a review of the STATUS code
for each case was last reviewed. When a case is first entered into PPM
the VALIDATION DATE field is to be left blank. After conclusion of the
first quarter following the entry into PPM, the Divisional PPM
Coordinators are to enter the STATUS code, STATUS DATE and VALIDATION
DATE.

**DEPRECIATION** --- Is not applicable to seized assets because these
items are not the property of TIGTA and therefore are not capitalized
assets. Seized assets are classified as custodial assets unless they are
forfeited to the government and are added to TIGTA's database with
capitalized assets (such as vehicles).

**COST**--- Fair market value of the seized property and is provided by
the case agent on the Form 141, block 7(d).

**COST VALUE**---This is a system-generated field that reflects the same
dollar value as shown in the COST field.

**THRESHOLD REPAIR** --- Not applicable to seized property.

**ESTIMATE #1, ESTIMATE #2, and ESTIMATE #3** --- Reserved for
estimation of fair market value of seized assets. These estimates are to
be noted on an attachment to the Form 141.

# THE REPORTS MENU

The five seized assets reports are located on the General tab of the
Reports Menu. Click on *Reports*.

![](media/image22.png){width="6.495833333333334in"
height="4.871527777777778in"}

Some PPM reports require date parameters, while others provide for date
parameters to be optional. Reports with the **blue** asterisk (\*) have
a date parameter requirement before the system will generate the report.
Below is a listing of the reports applicable to seized monies and
property. The reports will produce records for all cases within a given
date parameter. The National Office will continue to have the option of
querying all divisions or one divisions at a time. The Divisional PPM
Coordinator will continue to only be able to access their own division's
records. After requesting a report, the system will display it on
screen. To print or cancel the report, select the continue button on the
left hand side to move to the print screen where you can send the report
to your printer, or cancel and return to the report menu.

**Seized Assets Bureau of Public Debt Report**

### Seized Asset Report\*

**Seized Asset Disposition Report\***

**Seized Asset Transfer Report\***

**Seized Assets Details**

![](media/image23.png){width="6.495833333333334in"
height="4.871527777777778in"}

The **[Seized Assets BPD Report]{.underline}** consists of two reports
**[Property and Monetary]{.underline}** for all divisions. The Monetary
report includes cash and negotiable instruments. The Monetary and
Property reports chronologically list all open cases for each division
by seizure date. Both reports reflect the requested time-frame for each
report, control number, seizure date, case number, line-item amounts,
and division totals, and the print date of the report. The reports will
provide the National Seized Assets PPM Coordinator with division
subtotals, as well as, the TIGTA grand total. National Office will
generate this report for submission to the Bureau of Public Debt. See
examples below.

## Seized Assets Bureau of Public Debt Report for Property

![](media/image24.png){width="6.495833333333334in"
height="4.871527777777778in"}

## Seized Assets Bureau of Public Debt Report for Money (includes cash and monetary instruments)

![](media/image25.png){width="6.495833333333334in"
height="4.871527777777778in"}

Similar to the data entry screen format, the **[Seized Asset
Report\*]{.underline}** - prints each **open record**. Each record is
defaulted to print in a portrait format.

**THE [SEIZED ASSET REPORT]{.underline}** must be established with date
parameters. A separate report of each record (see below) entered into
PPM during the designated time frame will be reflected.

![](media/image26.png){width="6.495833333333334in"
height="4.871527777777778in"}

The **[Seized Asset Disposition Report]{.underline}**\* - must be
established with date parameters and reflects a listing of a division's
**closed records** during the designated time frame.

![](media/image27.png){width="6.495833333333334in"
height="4.871527777777778in"}

The **[Seized Asset Transfer Report]{.underline}**\* - Reflects items
which were forfeited (become government property) to TIGTA and have been
added to the appropriate TIGTA inventory database by the TIGTA property
manager. **No sample report can be generated at this time.**

The **[Seized Assets Detail Report]{.underline}** -- Reflects a listing
(in landscape format) of all current **open records** by division.
**Three reports are produced**: Property, Negotiable Items, and Cash.

**Seized Property of All Open Cases for All Divisions.**

![](media/image28.png){width="6.495833333333334in"
height="4.871527777777778in"}

**Report of Negotiables of All Divisions for open records or cases.**

![](media/image29.png){width="6.495833333333334in"
height="4.871527777777778in"}

# Report of Cash for All Open Cases for each Division

![](media/image30.png){width="6.495833333333334in"
height="4.871527777777778in"}