**PROPOSAL GUIDELINES**

**Example**

STATEMENT OF WORK

TITLE

Date (Month and Year Only)

Prepared by (Principal Investigator \[PI\])

PI=s Titles, etc.

PI=s Division

Oak Ridge National Laboratory

Oak Ridge, Tennessee 37831

for

Sponsor Agency Name

Address

Department of Energy (DOE) Proposal Number \#

Prepared Under DOE Contract \# DE-AC05-00OR22725

Between

Department of Energy Oak Ridge Office

and

UT-Battelle, LLC

**TITLE**

**Department of Energy (DOE) Proposal \#**

1\. **BACKGROUND**

This section should contain some short, concise information on the
sponsor. [It should contain background information that is directly
pertinent to the work that is being proposed.]{.underline} Prior work
for the sponsor in this, or closely related areas, should be
[briefly]{.underline} mentioned if pertinent. Brief statements of the
Oak Ridge National Laboratory (ORNL) special and/or unique capabilities
can be given here. If given, they should be concise and directed
specifically at the project being proposed. Overall length of this
section should normally be 1/3 of a page.

2\. **PURPOSE/OBJECTIVE**

This should give a "high-level@ description of the work to be performed
with a concentration on what the sponsor will have obtained at the end
of the project. It should be along the lines of the project description
section in the *DOE-ORO electronic Work for Others (eWFO) Proposal*.
Excessive technical details should not be given here but in the Task
descriptions below. Length should normally not exceed 1/3 of a page.

3\. **SCOPE/TASK**

An overall scope statement as a lead-in to the more detailed Task
description is optional here. If present, the length should be only a
few lines. If a Scope Section is used, make the Task Section begin with
a new paragraph 4 and renumber all subsequent paragraphs as appropriate.

> **Task 3.1** - (Subtitles for each task are optional)
>
> This should give a detailed description of the task to be performed.
> It should be explicit enough that this statement could be extracted by
> the sponsor and used in a tasking statement accompanying a funding
> document. The description should be more technical than the
> purpose/objective, but still in terms that are readily understood by
> non-specialized, technical personnel within ORNL, the DOE=s, and the
> sponsor=s organization. Subtasks are permissible. The length can
> obviously vary, but a clear explanation should be a watchword.
>
> **Task 3.2**
>
> **Task 3.3**
>
> **(Etc.)**

4\. **MILESTONES/DELIVERABLES**

The milestones and deliverables should be carefully spelled out.
Absolute dates should be avoided; use dates relative to funding
acceptance/work authorization by/from DOE, such as A*Three months from
receipt and obligation of funds by DOE*.@ If monthly reports are
expected, list them here as deliverables. Be sure that you and the
sponsor are in full agreement on them. Group the milestones and
deliverables under Tasks if necessary. The overall schedule should be
evident from the milestones which includes project completion. If
required, additional sections can be inserted here to cover such topics
as Environmental Safety and Health (ES&H) concerns, classification
concerns, special responsibilities or liabilities of each party, etc.

5\. **ESTIMATED BUDGET**

Give an **ESTIMATED** budget here for each fiscal year=s effort. The
level of detail should be the usual Amajor@ categories of information
available from our accounting system (Labor, Materials, Subcontracts,
etc.). Be sure to include overhead. [For federal agency sponsors only, a
component cost of the overall subtotal, the Laboratory Directed Research
and Development (LDRD) charge must be displayed. For ORNL, this is
calculated as 2% of the subtotal cost, excluding the Federal
Administrative Charge (FAC). Where another DOE National Laboratory will
be furnishing support to your project, you must also provide an estimate
of their LDRD costs]{.underline}. *[**The LDRD is neither a new nor an
additional charg**e]{.underline}*. DOE prefers a separate line item for
the FAC rate if it is being charged. Some sponsors may require
additional financial information. In discussing budgets, be sure that
you are in agreement with the sponsor as to the level of cost detail to
be provided in the monthly reports or other financial summaries.

([Note: For federal agency projects, the *DOE Administrative
Instructions for Interagency Acquisitions* will be attached to the
Proposal by the Work for Others Program Office.)]{.underline}

**Sample Only**

**Budget Estimate (\$K**)

The following funding profile is intended to establish the upper
programmatic bound of DOE Proposal #. These numbers represent reasonable
estimates of the type of work described above. Cost estimates for
individual tasks will be developed when those tasks are defined in
detail. These individual estimates will be based on factors of technical
complexity, and required travel, material and effort. There is no
current obligation/requirement for the (**Insert name of federal agency
here)** to fund these levels. Overhead costs are broken out as a
separate cost element (**[or use]{.underline}**: Overhead costs are
included within each cost element). Material and equipment estimates are
based on the concept that some equipment may have to be acquired by ORNL
for testing and evaluation, technology assessment of integration, or
proof-of-concept purposes. The Laboratory Directed Research and
Development (LDRD) (\*) charge, a component of the normal DOE overhead
cost, is broken out as a separate item.

[Category]{.underline} [FY 2007]{.underline} [FY 2008]{.underline} [FY
2009]{.underline} [Total]{.underline}

Labor 700 700 700 2,100

Materials & Supplies 25 25 25 75

Travel 100 100 100 300

Subcontract 125 125 125 375

Overhead 250 250 250 750

Subtotal 1,200 1,200 1,200 3,600

FAC (\*\*) 36 36 36 108

Grand Total 1,236 1,236 1,236 3,708

Included in the above totals are the following estimated LDRD costs:

ORNL LDRD 24 24 24 72

SNL LDRD (\*\*\*) 21.6

(\*) LDRD is the DOE Laboratory Directed Research and Development
charge. The LDRD is a normal component of DOE overhead charges to both
DOE programs and reimbursable work performed for other federal agencies.
It is shown above as a component of the overall subtotal charge to the
project. The FY 2002 Energy and Water Development Appropriations
Conference Report (HR 107-258) requires DOE to notify federal sponsors
that the Department charges LDRD.

(\*\*) FAC is the Federal Administrative Charge that is mandated by
Section 3137 of the Strom Thurmond National Defense Authorization Act of
1999 (Public Law 105-261).

(\*\*\*) Sandia National Laboratory (SNL) will be performing on this
project. Almost 10% (\$360,000) of project funds will be expended at
SNL. The estimated SNL LDRD cumulative charge for the project life cycle
is \$21,600. This estimated SNL LDRD charge is included in the overall
subtotal shown above.

**Note: Use the (\*\*\*) designator for other DOE National Laboratories
only when applicable for the project. Otherwise, this category is not to
be displayed**.