**1890 Facilities Grant Program**

![](media/image1.png){width="6.46875in" height="6.25e-2in"}

***[FY 2008 Request for Applications]{.underline}***

**APPLICATION DEADLINE:         March 28, 2008**

 

![](media/image2.jpeg){width="0.6041666666666666in"
height="0.4166666666666667in"}**  U.S. Department of Agriculture**

![](media/image3.png){width="0.5in" height="0.4895833333333333in"}  
**Cooperative State Research, Education, and Extension Service**

\*\*\*\*\*\*\*\*\*\*\*\*\*PLEASE READ\*\*\*\*\*\*\*\*\*\*\*\*\*

**IMPORTANT ITEMS FOR THE USDA-CSREES Facilities Grant Program (FGP)**

**Fiscal Year (FY) 2008 PROGRAM SOLICITATION**

The following represents highlights for the FY 2008 RFA:

-   A Five-Year Plan of Work and a First-Year Funding Proposal (see
    Parts II.B & II.C);

-   Streamlined procedures for Emergency Acquisitions (see Part II.D);

-   National Environmental Policy Act (NEPA) requirements ( see Part
    IV.B.2);

-   Omission of Social Security Numbers (see Part IV.B.4);

-   Conflict of Interest List (see Part IV.B.6);

-   Demonstration of sufficient funding to complete planned projects
    (see Part IV.D); and

-   Annual performance and final project report are to be submitted
    through CRIS system (see Part VI.D.3).

The 1890 Facilities Grant Program (FGP) requires that all applications
be submitted electronically through
[**Grants.gov**](http://www.grants.gov/). There are considerable online
resources to help potential applicants with the electronic forms and
submission requirements.

This is the second year to apply electronically and it is expected that
all of the 1890 land-grant institutions, including Tuskegee University
and West Virginia State University are registered with Grants.gov.

The Agency within USDA responsible for administering this grant program
is the Cooperative State Research, Education, and Extension Service
(CSREES). CSREES has also developed documentation to help navigate the
process. The central point for all information related to electronic
application submission is
[www.csrees.usda.gov/funding/electronic](http://www.csrees.usda.gov/funding/electronic).
This site is updated frequently and it should be checked often for
program-specific help concerning electronic submissions.

Applications must be received via
[**Grants.gov**](http://www.grants.gov/) by 5:00 p.m. Eastern Time, on
March 28, 2008. Plan ahead and do not wait until the last minute to
submit your application.

Applicant should keep in mind the following hints:

-   The following page is updated frequently and should be checked for
    program-specific help
    [www.csrees.usda.gov/funding/electronic](http://www.csrees.usda.gov/funding/electronic)

-   To access the electronic application via Grants.gov, go to
    [www.grants.gov](http://www.grants.gov/), under the "Apply for
    Grants" heading on the left side of page and click on "Download
    Grant Application Packages." Enter the CFDA number 10.500 in the
    appropriate box to search by Catalog of Federal Domestic Assistance
    (CFDA) number.

-   Each applicant should use the CSREES document titled, "A Guide for
    Preparation and Submission of CSREES Applications via Grants.gov"
    also known as the "CSREES Application Guide," that is part of this
    RFA package located at
    [**Grants.gov**](http://www.csrees.usda.gov/funding/grant_forms/electronic_app_guide.pdf).
    This document provides guidance for completing the required forms at
    Grants.gov. Applicants should also reference the RFA for additional
    guidance not found in the application guide.

-   Applicants who have problems with their submissions to Grants.gov
    are encouraged to call the Grants.gov help desk to resolve any
    problems. Keep a record of any such correspondence. Applicant should
    keep the following contact information close by:

    -   For any questions related to preparing application content,
        contact: Email: <electronic@csrees.usda.gov>

    -   Phone: 202-401-5048, Business hours are M-F, 7:00 a.m. -- 5:00
        p.m. ET, excluding Federal holidays.

    -   For any questions related to Grants.gov content, contact: Email:
        <support@grants.gov>

    -   Toll Free: 1-800-518-4726, Business hours are M-F, 7:00 a.m. --
        9:00 p.m. ET, excluding Federal holidays.

Part IV of this RFA provides additional information specific to the 1890
FGP application submission. Applicants are advised to refer to this
section to determine if specific information is required during the
submission of the forms on Grants.gov. If directed by this RFA to
provide information that is different from the CSREES Application Guide,
the information in this RFA supersedes in all cases.

**Note the attachment requirements (e.g., PDF; portable document format)
in Part III section 3 of the Guide. [Any proposals containing non-PDF
documents will be AT RISK OF BEING EXCLUDED FROM CSREES
REVIEW.]{.underline} Partial applications will be excluded from CSREES
review. With documented prior approval, resubmitted applications will be
accepted until close of business on the closing date in the RFA.**

If you do not own PDF-generating software, Grants.gov provides online
tools to assist applicants. On the Grants.gov Customer Support webpage
([**http://grants.gov/CustomerSupport**](http://grants.gov/CustomerSupport))
users will find a link to "Convert Documents to PDF"
([**http://grants.gov/assets/PDFConversion.pdf**](http://grants.gov/assets/PDFConversion.pdf)).

Applications for this grants program should include the following
**Contents of a CSREES-1890 FGP Application Submitted via Grants.gov:**

+------------------+-------------+---------------------+---------------+
| **Document       | **          | **Instruction       | **Additional  |
| Title**          | Required?** | Source**            | Instructions  |
|                  |             |                     | within this   |
|                  |             |                     | RFA**         |
+------------------+-------------+---------------------+---------------+
| SF 424 (R&R)     |             | CSREES Grants.gov   | 1890 FGP RFA  |
| Cover Sheet      |             | Application Guide   |               |
|                  |             | p. 17               | Part IV. B.1. |
+------------------+-------------+---------------------+---------------+
| SF 424 (R&R)     |             | CSREES Grants.gov   | 1890 FGP RFA  |
| Other Project    |             | Application Guide   |               |
| Information      |             | p. 24               | Part IV. B.2. |
+------------------+-------------+---------------------+---------------+
| SF 424 (R&R)     |             | CSREES Grants.gov   | 1890 FGP RFA  |
| Personal Data    |             | Application Guide   |               |
|                  |             | p. 34               | Part IV.B.4.  |
+------------------+-------------+---------------------+---------------+
| SF 424C Budget   |             | 1890 FGP RFA        | 1890 FGP RFA  |
| (Construction    |             |                     |               |
| Programs)        |             | Part IV.B.5.        | Part IV.B.5.  |
+------------------+-------------+---------------------+---------------+
| Supplemental     |             | CSREES Grants.gov   | 1890 FGP RFA  |
| Information      |             | Application Guide   |               |
|                  |             | p. 45               | Part IV.B.6.  |
+------------------+-------------+---------------------+---------------+

**COOPERATIVE STATE RESEARCH, EDUCATION, AND EXTENSION SERVICE;**

**U. S. DEPARTMENT OF AGRICULTURE**

**1890 FACILITIES GRANT PROGRAM**

**INITIAL ANNOUNCEMENT**

**CATALOG OF FEDERAL DOMESTIC ASSISTANCE: ** This program is listed in
the Catalog of Federal Domestic Assistance (CFDA) under 10.500. 

**DATES: ** Applications must be received by close of business (COB) on
**March 28, 2008** (5:00 p.m. Eastern Time). Applications received after
this deadline will normally not be considered for funding. Comments
regarding this request for applications (RFA) are requested within six
(6) months from the issuance of this notice. Comments received after
that date will be considered to the extent practicable.

**STAKEHOLDER INPUT: ** The Cooperative State Research, Education, and
Extension Service (CSREES) is requesting comments regarding this request
for application (RFA) from any interested party. These comments will be
considered in the development of the next RFA, if applicable, and will
be used to meet the requirements of section 103(c)(2) of the
Agricultural Research, Extension, and Education Reform Act of 1998 (7
U.S.C. 7613(c)(2)). This section requires the Secretary to solicit and
consider input on a current RFA from persons who conduct or use
agricultural research, education and extension for use in formulating
future RFAs for CSREES programs. Written comments regarding this RFA are
requested within six months from the issuance of this notice. Comments
received after that date will be considered to the extent practicable.

Written stakeholder comments should be submitted by mail to:  Policy,
Oversight, and Funds Management Staff; Office of Extramural Programs;
USDA‑CSREES; STOP 2299; 1400 Independence Avenue, SW; Washington, DC
20250‑2299; or via e‑mail to: 

<RFP-OEP@csrees.usda.gov>. (This e-mail address is intended only for
receiving comments regarding this RFA and not requesting information or
forms.) In your comments, please state that you are responding to the
1890 Facilities Grant Program RFA.

**EXECUTIVE SUMMARY: ** CSREES announces the availability of grant funds
and requests the submission of a Five-Year Plan of Work and a First-Year
Funding Proposal under the FY 2008 1890 Facilities Grant Program, for
the acquisition and improvement of agricultural and food sciences
facilities and equipment, including libraries, so that the 1890
land-grant institutions, including Tuskegee University and West Virginia
State University, may participate fully in human capital development in
the food and agricultural sciences. **CSREEES anticipates providing
approximately \$16,609,000 in support of this program in FY 2008.**

 

This RFA identifies the objectives for the 1890 Facilities Grant
Program, the eligibility criteria for projects and applicants, and the
application forms and associated instructions needed to apply for the
1890 Facilities Grant Program. CSREES additionally requests stakeholder
input from any interested party for use in the development of the next
RFA for this program. 

**Table of Contents**

[**PART I---FUNDING OPPORTUNITY DESCRIPTION
8**](#part-ifunding-opportunity-description)

[**A. Legislative Authority and Background
8**](#a.-legislative-authority-and-background)

[**B. Purpose and Priorities 8**](#b.-purpose-and-priorities)

[**PART II---AWARD INFORMATION 9**](#part-iiaward-information)

[**A. Available Funding 9**](#a.-available-funding)

[**B. Types of Applications 9**](#b.-types-of-applications)

[**C. Project Types 9**](#c.-project-types)

[**D. Emergency Acquisitions: 10**](#d.-emergency-acquisitions)

[**PART III---ELIGIBILITY INFORMATION
11**](#part-iiieligibility-information)

[**A. Eligible Applicants 11**](#a.-eligible-applicants)

[**B. Cost Sharing or Matching 11**](#b.-cost-sharing-or-matching)

[**PART IV---APPLICATION AND SUBMISSION INFORMATION
12**](#part-ivapplication-and-submission-information)

[**A. Electronic Application Package
12**](#a.-electronic-application-package)

[**B. Content and Form of Application Submission
13**](#b.-content-and-form-of-application-submission)

[**C. Submission Dates and Times 17**](#c.-submission-dates-and-times)

[**D. Funding Restrictions 18**](#d.-funding-restrictions)

[**E. Other Submission Requirements
18**](#e.-other-submission-requirements)

[**PART V---APPLICATION REVIEW REQUIREMENTS
19**](#part-vapplication-review-requirements)

[**A. General 19**](#a.-general)

[**B. Evaluation Criteria 19**](#b.-evaluation-criteria)

[**C. Conflicts of Interest and Confidentiality
19**](#c.-conflicts-of-interest-and-confidentiality)

[**D. Organizational Management Information
20**](#d.-organizational-management-information)

[**PART VI---AWARD ADMINISTRATION 21**](#part-viaward-administration)

[**A. General 21**](#a.-general-1)

[**B. Award Notice 21**](#b.-award-notice)

[**C. Administrative and National Policy Requirements
22**](#c.-administrative-and-national-policy-requirements)

[**D. Expected Program Outputs and Reporting Requirements
22**](#d.-expected-program-outputs-and-reporting-requirements)

[**PART VII---AGENCY CONTACT 25**](#part-viiagency-contact)

[**PART VIII---OTHER INFORMATION 26**](#part-viiiother-information)

[**A. Access to Review Information
26**](#a.-access-to-review-information)

[**B. Use of Funds; Changes 26**](#b.-use-of-funds-changes)

[**C. Confidential Aspects of Applications and Awards
27**](#c.-confidential-aspects-of-applications-and-awards)

[**D. Regulatory Information 27**](#d.-regulatory-information)

[**E. Definitions 27**](#e.-definitions)

# PART I---FUNDING OPPORTUNITY DESCRIPTION {#part-ifunding-opportunity-description .TC}

## A. Legislative Authority and Background {#a.-legislative-authority-and-background .TC1}

Pursuant to the authority contained in Section 1447 of the National
Agricultural Research, Extension, and Teaching Policy Act (NARETPA) of
1977, as amended (Pub. L. No. 95-113), grants will be awarded under the
Facilities Grant Program to the 1890 land-grant institutions, including
Tuskegee University and West Virginia State University.

## B. Purpose and Priorities {#b.-purpose-and-priorities .TC1}

Facilities awards will be made for the acquisition and improvement of
agricultural and food sciences facilities and equipment, including
libraries, so that the 1890 land-grant institutions, including Tuskegee
University and West Virginia State University may participate fully in
the development of human capital in the food and agricultural sciences. 
Priorities for the eligible institutions are set in the facilities plan
that is submitted to CSREES for review and approval.

# PART II---AWARD INFORMATION {#part-iiaward-information .TC}

## A. Available Funding  {#a.-available-funding .TC1}

There is no commitment by USDA to fund any particular application or to
make a specific number of awards. CSREES anticipates that approximately
\$16,609,000 will be available to fund applications in FY 2008.

CSREES intends to distribute the FY 2008 Appropriation in the same
manner as the FY 2007 Appropriation. CSREES will assess four percent
(4%) of the appropriated amount for Federal Administration, distribute
sixty percent (60%) of the balance equally, and distribute the remaining
forty percent (40%) based on the formula in Section 1444 of NAREPTA of
1977, as amended (Pub. L. No. 95-113).

The FY 2007 distribution was as follows:  Alabama A&M University,
\$890,278; Tuskegee University, \$890,278; University of Arkansas-Pine
Bluff, \$825,098; Delaware State University, \$631,943; Florida A&M
University, \$833,862; Fort Valley State University, \$938,444; Kentucky
State University, \$1,035,651; Southern University, \$774,605;
University of Maryland-Eastern Shore, \$721,376; Lincoln University,
\$829,662; Alcorn State University, \$1,055,410; North Carolina A&T
State University, \$1,048,835; Langston University, \$876,610; South
Carolina State University, \$820,868; Tennessee State University,
\$978,314; Prairie View A&M University, \$1,312,733; Virginia State
University, \$904,620; and West Virginia State University, \$737,333.

## B. Types of Applications {#b.-types-of-applications .TC1}

This FY 2008 RFA is for eligible applicants only. Eligible applicants
must submit an application that includes a Five-Year Plan of Work (FY
2008 - FY 2012) along with a First-Year Funding Proposal for FY 2008, as
outlined in the FGP Executive Summary. 

**[New application]{.underline}**. This is a project application that
has not been previously submitted to the 1890 Facilities Grant Program.
All new applications will be reviewed competitively using the selection
process and evaluation criteria described in Part V---Application Review
Requirements.

## C. Project Types {#c.-project-types .TC1}

The Five-Year Plan of Work should show the anticipated use of the funds
for all the Research, Teaching and Extension programs over a five-year
period. It should include a description of anticipated equipment and
land needs, anticipated new construction, and renovation of existing
facilities. The plan should include general methodology, an estimate of
the total funds required, year-by-year, and a tentative timetable in
which to accomplish the projects**.** The obligation and expenditure of
funds awarded under these grants are limited to equipment, land, and
buildings which are or will be used in the administration and conduct of
approved Research, Teaching and Extension work.

In FY 2008, along with the Five-Year Plan of Work, applicants must also
submit an application for funding the first year of the Five-Year Plan
of Work. This First-Year Funding Proposal must address all of the
requirements as given in Part IV.B. The First-Year Funding Proposal must
be attached as a PDF with the Five-Year Plan of Work. See Part IV for
page limitations for the Five-Year and First-Year Plans.

## D. Emergency Acquisitions {#d.-emergency-acquisitions .TC1}

##  {#section .TC1}

The administrative procedures of the 1890 Facilities Grant Program are
streamlined to allow up to 10% of its annual allocation to be used for
the following expenditures without prior approval from CSREES: Emergency
acquisitions and repairs, and small expenditures related to advertising
bid costs. Emergency expenditures are defined as acquisitions related to
the implementation of approved plans that facilitate completion of
planned new construction and renovations. If the emergency situation
goes beyond the approved scope of work in the approved five-year
facilities plan, CSREES review and approval is required. Please note,
the 10% is applicable to each annual appropriation and is not
cumulative. Therefore, it cannot be carried forward and used in
subsequent funding periods.

Within 90 days of incurring emergency expenditures, a justification must
be provided to CSREES for review. The recipient institution is still
required to comply with debarment and suspension regulations regarding
all contractors receiving funds from this program. Further, the
recipient must submit the required contractor information as delineated
in Article 15 of the governing Special Terms and Conditions -- C for
1890 Facilities. Non-compliance by an institution of this guideline may
forfeit that institution's use of this provision during future grant
awards. CSREES retains the right to withdraw this provision for an
institution at its discretion.

# PART III---ELIGIBILITY INFORMATION {#part-iiieligibility-information .TC}

## A. Eligible Applicants {#a.-eligible-applicants .TC1}

Eligible applicants under this RFA are the 1890 land-grant institutions,
including Tuskegee University and West Virginia State University.  They
are:  Alabama A&M University, Tuskegee University,  University of
Arkansas-Pine Bluff, Delaware State University, Florida A&M University,
Fort Valley State University, Kentucky State University, Southern
University, University of Maryland-Eastern Shore, Lincoln University,
Alcorn State University, North Carolina A&T State University, Langston
University, South Carolina State University, Tennessee State University,
Prairie View A&M University, Virginia State University, and West
Virginia State University.

## B. Cost Sharing or Matching {#b.-cost-sharing-or-matching .TC1}

CSREES does not require matching support for this program and matching
resources will not be factored into the review process as evaluation
criteria. However, please refer to Part IV.D for pertinent funding
restrictions.

# PART IV---APPLICATION AND SUBMISSION INFORMATION {#part-ivapplication-and-submission-information .TC}

## A. Electronic Application Package {#a.-electronic-application-package .TC1}

Only electronic applications may be submitted via Grants.gov to CSREES
in response to this RFA. All application submissions must be completed
in an electronic format. The steps to access application materials are
as follows:

1)  Download and install PureEdge Viewer, a small, free program that
    provides access to the grant application. See
    <http://www.grants.gov/resources/download_software.jsp#pureedge>.

2)  The application package must be obtained via Grants.gov, go to
    [http://www.grants.gov](http://www.grants.gov/), click on "Apply for
    Grants" in the left-hand column, click on "**Step 1:** [Download a
    Grant Application Package and
    Instructions](https://apply.grants.gov/forms_apps_idx.html)**,"**
    enter the funding opportunity number **[USDA-]{.underline}**
    **[CSREES-EF47-001284]{.underline}** in the appropriate box and
    click "Download Package." From the search results, click "Download"
    to access the application package.

> Contained within the application package is the "[CSREES Grants.gov
> Application Guide: A Guide for Preparation and Submission of CSREES
> Applications via
> Grants.gov.](http://www.csrees.usda.gov/funding/grant_forms/electronic_app_guide.pdf)"
> This Guide contains an introduction and general Grants.gov
> instructions, information about how to use a Grant Application Package
> in Grants.gov, and instructions on how to complete the application
> forms. A helpful resource for frequently asked questions can be found
> at: http://www.csrees.usda.gov/funding/electronic_faq.html
>
> **If assistance is needed to access the application package** (e.g.,
> downloading or navigating PureEdge forms, using PureEdge with a
> Macintosh computer), refer to resources available on the Grants.gov
> Web site first (<http://grants.gov/>). Grants.gov assistance is also
> available as follows:

-   Grants.gov customer support\
    Toll Free: 1-800-518-4726\
    Business Hours: M-F 7:00 am -- 9 pm Eastern Standard Time\
    Email: <support@grants.gov>

See <http://www.csrees.usda.gov/funding/electronic.html> for additional
resources for applying electronically.

## B. Content and Form of Application Submission {#b.-content-and-form-of-application-submission .TC1}

::: Definition-Term
Electronic applications should be prepared following Parts V and VI of
the document entitled "[A Guide for Preparation and Submission of CSREES
Applications via
Grants.gov](http://www.csrees.usda.gov/funding/grant_forms/electronic_app_guide.pdf)."
This guide is part of the corresponding application package (see Section
A. of this Part). The following is **additional information** needed in
order to prepare an application in response to this RFA. If there is
discrepancy between the two documents, the information contained in this
RFA is overriding.
:::

**Note the attachment requirements (e.g., PDF: portable document format)
in Part III section 3. of the CSREES Application Guide.**

**1) [SF 424 R&R Cover Sheet -]{.underline} (Required Form)**

> Information related to the questions on this form is dealt with in
> detail in Part V, 2. of the CSREES Grants.gov Application Guide.

2)  **[SF 424 R&R Other Project Information Form -]{.underline}
    (Required Form)**

```{=html}
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```
(a) **Project Summary/Abstract** (Field 6. on the Form). The summary
    should also include the relevance of the project to the goals of the
    1890 Facilities Grant Program.

(b) **Project Narrative** (Field 7. on the Form). PLEASE NOTE: The
    Project Narrative shall not exceed twenty (**20**) pages for the
    Five-Year Plan of Work and fifteen (**15**) pages of written text
    for the First-Year Funding Proposal and up to five (**5**)
    additional pages for figures and tables. The Project Narrative is
    the main body of the application and is designed to provide CSREES
    with an understanding of your institution's need for undertaking the
    project and to establish a basis for the financial assistance.
    **PLEASE NOTE:** The Project Narrative must include all of the
    following:

> A thorough description of the acquisition, renovation, and/or
> construction effort(s) being proposed is required.  The effort(s)
> should be realistic in light of time and funding constraints and
> available institutional resources.  The specific required components
> are:
>
> **(i) Statement of Need --** Briefly describe the factors or
> circumstances which led to your institution's need for the specific
> construction, renovation, and/or acquisition activities being
> proposed, particularly in supporting relevant activities and/or
> programs, i.e. state what advantage will be gained through the
> proposed facilities.  The proposal should be linked to a realistic
> planning effort for programs in Food and Agricultural Sciences. The
> proposed objectives and time frame for completing the proposed work
> should be realistic. Construction projects may have a potential for
> impacting the environment. At least 30 days prior to the start of any
> construction or major renovation project, the awardee is required to
> submit an Environmental Impact Assessment to CSREES for review and
> approval. No activity should begin on this type of project until
> CSREES reviews and issues an approval to begin construction. Please
> see Part V. 3.4 of the CSREES Grants.gov Application Guide for further
> details regarding National Environmental Policy Act (NEPA)
> requirements.
>
> **(ii) Procedures** -- Each application must contain a comprehensive,
> step-by-step description of the proposed design, construction,
> renovation, and/or acquisition activity.  For construction efforts,
> include gross square feet of space to be built.  In addition, provide
> assignable square feet of space by function:  research, teaching,
> and/or extension.  Include a detailed description of the procedures
> that you plan to use in accomplishing project goals in the sequence in
> which you plan to carry them out.
>
> **(iii) Timetable** -- Provide a milestone chart for accomplishing
> each facility objective.  Provide a chart that sets forth all major
> phases of the project, with the beginning and ending dates for each
> milestone. This should be prepared as a function of time either on a
> quarterly, semiannual, or annual basis.
>
> **Current and Pending Support --** Each application must contain a
> complete listing of all active (current) projects. The listing must
> include the name of the project, source of funding (sponsor), the
> total amount of funding, and the effective and expiration date(s) of
> the project(s).  As a separate listing, submit analogous information
> for all *proposed* or *pending* projects. **Please note that the
> project herein (FY 2008 First-Year Proposal) should be included as the
> first item listed in the current and pending support section.**
>
> **[4) R&R Personal Data -]{.underline} (Optional Form)**
>
> As noted in Part V. 5. of the CSREES Grants.gov Application Guide, the
> submission of this information is voluntary and is not a precondition
> of award. If completing the information, **do not enter any data in
> the field requesting the social security number.**
>
> **[5) SF 424C Budget -]{.underline} (Required Form):**
>
> Complete Budget Form SF-424C (Construction Programs) in accordance
> with the instructions provided. Form is available as part of the
> Application Package; and instructions are provided herein:

**INSTRUCTIONS FOR THE SF-424C**

Public reporting burden for this collection of information is estimated
to average 180 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining
the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other
aspect of this collection of information, including suggestions for
reducing this burden, to the Office of Management and Budget, Paperwork
Reduction Project (0348-0041), Washington, DC 20503.

**PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT
AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.**

This sheet is to be used for the following types of applications: (1)
\"New\" (means a new \[previously unfunded\] assistance award); (2)
\"Continuation\" (means funding in a succeeding budget period which
stemmed from a prior agreement to fund); and (3) \"Revised\" (means any
changes in the Federal Government's financial obligations or contingent
liability from an existing obligation). If there is no change in the
award amount, there is no need to complete this form. Certain Federal
agencies may require only an explanatory letter to effect minor (no
cost) changes. If you have questions, please contact the Federal agency.

Column a. -If this is an application for a \"New\" project, enter the
total estimated cost of each of the items listed on lines 1 through 16
(as applicable) under \"COST CLASSIFICATION.\"

If this application entails a change to an existing award, enter the
eligible amounts approved under the previous award for the items under
\"COST CLASSIFICATION.\"

Column b. -If this is an application for a \"New\" project, enter that
portion of the cost of each item in Column a, which is not allowable for
Federal assistance. Contact the Federal agency for assistance in
determining the allowability of specific costs.

If this application entails a change to an existing award, enter the
adjustment \[+ or (-)\] to the previously approved costs (from column
a.) reflected in this application.

Column. c.-This is the net of lines 1 through 16 in columns \"a.\" and
\"b."

Line 1 -Enter estimated amounts needed to cover administrative expenses.
Do not include costs which are related to the normal functions of
government. Allowable legal costs are generally only those associated
with the purchases of land which is allowable for Federal participation
and certain services in support of construction of the project.

Line 2 -Enter estimated site and right(s)-of-way acquisition costs (this
includes purchase, lease, and/or easements).

Line 3 -Enter estimated costs related to relocation advisory assistance,
replacement housing, and relocation payments to displaced persons and
businesses, etc.

Line 4 -Enter estimated basic engineering fees related to construction
(this includes start-up services and preparation of project performance
work plan).

Line 5 -Enter estimated engineering costs, such as surveys, tests, soil
borings, etc.

Line 6 - Enter estimated engineering inspection costs.

Line 7 -Enter estimated costs of site preparation and restoration which
are not included in the basic construction contract.

Line 8 -- Enter estimated costs for demolition and removal.

Line 9 - Enter estimated cost of the construction contract.

Line 10 -Enter estimated cost of office, shop, laboratory, safety
equipment, etc. to be used at the facility, if such costs are not
included in the construction contract.

Line 11 - Enter estimated miscellaneous costs.

Line 12 - Total of items 1 through 11.

Line 13 -Enter estimated contingency costs. (Consult the Federal agency
for the percentage of the estimated construction cost to use.)

Line 14 - Enter the total of lines 12 and 13.

Line 15 -Enter estimated program income to be earned during the grant
period, e.g., salvaged materials, etc.

Line 16 - Subtract line 15 from line 14.

Line 17 -This block is for the computation of the Federal share.
Multiply the total allowable project costs from line 16, column \"c.\"
by the Federal percentage share (this may be up to 100 percent; consult
Federal agency for Federal percentage share) and enter the product on
line 17.

**[6) CSREES Supplemental Information Form]{.underline} -- (Required
Form)**

(a) Program Code (Field 2. on the Form). Enter the Program Code Name
    (i.e., enter "**1890 Facilities Grant Program**") and the Program
    Code (i.e., enter "**LS**").

(b) Conflict of Interest List (Field 8. on the Form). A conflict of
    interest list **is**

> **required** under this program.

**[Application Submission Checklist]{.underline}**

**The following checklist contains suggested guidelines to verify prior
to application submission:**

-   **Have all attachments been submitted in the portable document
    format? Failure to submit PDF attachments via Grants.gov will result
    in applications that are at risk of being excluded from CSREES
    review. See Part III of the CSREES Application Guide.**

    -   **Do all submitted PDF documents have one-inch margins and are
        they all typed or word processed using no type smaller than 12
        point regardless of line spacing? Are all PDF documents numbered
        sequentially on each page of the attachment? Are all page
        limitations for a given attachment followed? Submitted
        applications that do not meet these requirements for PDF
        attachments will be at risk of being excluded from CSREES
        review.**

-   **Have all components of the SF 424 Research and Related (R&R)
    Application Package been completed? Did you use the "Check Package
    for Errors" feature of the PureEdge viewer (see section 1.8 of the
    CSREES Application Guide)?**

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-   **SF 424 R&R Cover Sheet**

-   **SF 424 R&R Other Project Information**

-   **SF 424 R&R Senior/Key Person (Expanded)**

-   **SF 424 R&R Personal Data (Optional)**

-   **SF 424C Budget(s) (Construction Programs)**

-   **Supplemental Information Form**

## C. Submission Dates and Times {#c.-submission-dates-and-times .TC1}

**Instructions for submitting an application are included in Part IV,
Section 1.9 of the CSREES Grants.gov Application Guide.**

Applications must be received by Grants.gov by COB on **March 28, 2008**
(5:00 p.m. Eastern Time). Applications received after this deadline will
normally not be considered for funding.

The receipt of all applications will be acknowledged by e-mail.
Therefore, applicants are strongly encouraged to provide accurate e-mail
addresses, where designated, on the SF-424 R&R Application for Federal
Assistance.

If the AR has not received a confirmation message from CSREES within 30
days of submission of the application, please contact the Program
Contact identified in Part VII of the applicable RFA and request the
proposal number assigned to the application. **Failure to do so may
result in a delay in the issuance of an award.   Once the application
has been assigned a proposal number, this number should be cited on all
future correspondence.**

## D. Funding Restrictions {#d.-funding-restrictions .TC1}

The obligation and expenditure of funds awarded under these grants are
limited to equipment, land, buildings and other related costs which are
or will be used in the administration and conduct of approved research,
teaching and extension activities.  **In accordance with NARETPA Section
1447 (e), funds provided for this program may not be used for the
payment of any overhead costs of the eligible institutions.**

Pursuant to NARETPA Section 1444 (b) (2) (B), the formula (i.e.
percentages) are prescribed for the annual allocation of administrative
costs for the U. S. Department of Agriculture (USDA) and allotments to
eligible institutions.

The USDA Program Office recommends that within each institution, the
research, teaching and extension programs should each receive at least
20 percent of the annual allocation. The remaining 40 percent may be
allocated based on institutional needs for research, teaching, or
extension.  No more than 60 percent of the total allocation should be
directed to research, teaching, or extension.  However, if there are
unique situations in your institution which warrant a deviation from
these guidelines, we will consider requests for reallocation. Such
reallocations should be justified by the submission of a situation
statement which describes the research, teaching, and extension
facilities needs in your institution and how previously available
Federal funds were utilized. The situation statement should be inserted
into the Project Narrative - Statement of Need section.

Further, an institution must demonstrate that sufficient State and/or
other funds are available to complete planned projects if the total cost
of the project is greater than the amount of the Federal Grant.

## E. Other Submission Requirements {#e.-other-submission-requirements .TC1}

The applicant should follow the submission requirements noted in the
document entitled "A Guide for Preparation and Submission of CSREES
Applications via Grants.gov."

At least 30 days prior to the start of any construction or major
renovation project, the awardee is required to submit an Environmental
Impact Assessment to CSREES for review and approval. No activity should
begin on this type of project until CSREES reviews and issues an
approval to begin construction. Please see Part V.3.4 of the CSREES
Grants.gov Application Guide for further details regarding National
Environmental Policy Act (NEPA) requirements.

# PART V---APPLICATION REVIEW REQUIREMENTS {#part-vapplication-review-requirements .TC}

## A. General {#a.-general .TC1}

Each application will be evaluated in a two part process. First, each
application will be screened to ensure that it meets the administrative
requirements as set forth in this RFA. Second, applications that meet
these requirements will be technically evaluated by a peer panel.

## B. Evaluation Criteria {#b.-evaluation-criteria .TC1}

The evaluation criteria listed below will be used in reviewing
applications submitted in response to this RFA:

> **Statement of Need:** According to the project narrative, a statement
> indicating the advantage that will be gained for constructing the
> proposed construction, renovation, acquisitioning of laboratory
> equipment, etc. is needed. As such, are the objectives realistic or is
> the institution over-extending its capabilities?
>
> Is the facility proposal linked to a realistic University planning
> effort for programs in the food and agricultural sciences?
>
> **Procedures**
>
> Does the proposal provide a step-by-step description of the proposed
> design construction, renovation, and/or acquisition activity?
>
> Are there detailed descriptions of the procedures that you plan to use
> in accomplishing project goals in the sequence in which you plan to
> carry them out?
>
> **Budget**
>
> Are the anticipated costs allowable, reasonable and necessary?
>
> Has an appropriate justification been provided for each particular
> budget item?
>
> Is the budget consistent with the UDSA Program Office recommended
> allocation:  20% Research, 20% Teaching, 20% Extension, and 40% may be
> allocated to Research, Teaching, and Extension based upon
> institutional need?
>
> Is the budget linked to an overall strategic planning process?
>
> **Timetable**
>
> Is the time frame realistic for the work proposed?

## C. Conflicts of Interest and Confidentiality {#c.-conflicts-of-interest-and-confidentiality .TC1}

During the peer evaluation process, extreme care will be taken to
prevent any actual or perceived conflicts of interest that may impact
review or evaluation. For the purpose of determining conflicts of
interest, the academic and administrative autonomy of an institution
shall be determined by reference to the current Higher Education
Directory, published by Higher Education Publications, Inc., 6400
Arlington Boulevard, Suite 648, Falls Church, Virginia 22042. Phone:
(703) 532-2300. Web site:
[[http://www.hepinc.com]{.underline}](http://www.hepinc.com/).

Names of submitting institutions and individuals, as well as application
content and peer evaluations, will be kept confidential, except to those
involved in the review process, to the extent permitted by law. In
addition, the identities of peer reviewers will remain confidential
throughout the entire review process. Therefore, the names of the
reviewers will not be released to applicants.

## D. Organizational Management Information {#d.-organizational-management-information .TC1}

Specific management information relating to an applicant shall be
submitted on a one‑time basis, with updates on an as needed basis, as
part of the responsibility determination prior to the award of a grant
identified under this RFA, if such information has not been provided
previously under this or another CSREES program. CSREES will provide
copies of forms recommended for use in fulfilling these requirements as
part of the pre-award process. Although an applicant may be eligible
based on its status as one of these entities, [there are factors which
may exclude an applicant from receiving Federal financial and
non-financial assistance and benefits under this program]{.underline}
(e.g., debarment or suspension of an individual involved or a
determination that an applicant is not responsible based on submitted
organizational management information).

# PART VI---AWARD ADMINISTRATION {#part-viaward-administration .TC}

## A. General {#a.-general-1 .TC1}

Within the limit of funds available for such purpose, the awarding
official of CSREES shall make grants to those responsible, eligible
applicants whose applications are judged meritorious under the
procedures set forth in this RFA. The date specified by the awarding
official of CSREES as the effective date of the grant shall be no later
than September 15th of the Federal fiscal year in which the project is
approved for support and funds are appropriated for such purpose, unless
otherwise permitted by law.  It should be noted that the project need
not be initiated on the grant effective date, but as soon thereafter as
practical so that project goals may be attained within the funded
project period.  All funds granted by CSREES under this RFA shall be
expended solely for the purpose for which the funds are granted in
accordance with the approved application and budget, the regulations,
the terms and conditions of the award, the applicable Federal cost
principles, and the Department\'s assistance regulations (parts 3015 and
3019 of 7 CFR).

## B. Award Notice {#b.-award-notice .TC1}

The award document will provide pertinent instructions and information
including, at a minimum, the following:

1)  Legal name and address of performing organization or institution to
    whom the Administrator has awarded a grant under the terms of this
    request for applications;

2)  Title of project;

3)  Name(s) and institution(s) of PDs chosen to direct and control
    approved activities;

4)  Identifying grant number assigned by the Department;

5)  Project period, specifying the amount of time the Department intends
    to support the project without requiring re-competition for funds;

6)  Total amount of Departmental financial assistance approved by the
    Administrator during the project period;

7)  Legal authority(ies) under which the grant is awarded;

8)  Appropriate Catalog of Federal Domestic Assistance (CFDA) number;

9)  Applicable award terms and conditions (see
    [[http://www.csrees.usda.gov/business/awards/awardterms.html]{.underline}](http://www.csrees.usda.gov/business/awards/awardterms.html)
    to view CSREES award terms and conditions); 

10) Approved budget plan for categorizing allocable project funds to
    accomplish the stated purpose of the grant award; and

11) Other information or provisions deemed necessary by CSREES to carry
    out its respective granting activities or to accomplish the purpose
    of a particular grant.

## C. Administrative and National Policy Requirements {#c.-administrative-and-national-policy-requirements .TC1}

Several Federal statutes and regulations apply to grant applications
considered for review and to project grants awarded under this program. 
These include, but are not limited to:

7 CFR Part 1, subpart A‑‑USDA implementation of the Freedom of
Information Act.

7 CFR Part 3‑‑USDA regulation regarding debt collection.

7 CFR Part 15, subpart A‑‑USDA implementation of Title VI of the Civil
Rights Act of 1964, as amended.

7 CFR Part 331 and 9 CFR Part 121--USDA implementation of the
Agricultural Bioterrorism Protection Act of 2002.

 7 CFR Part 3015‑‑USDA Uniform Federal Assistance Regulations,
implementing OMB directives (i.e., OMB Circular Nos. A‑21 and A‑122) and
incorporating provisions of 31 U.S.C. 6301‑6308 (formerly the Federal
Grant and Cooperative Agreement Act of 1977, Pub. L. No. 95-224), as
well as general policy requirements applicable to recipients of
Departmental financial assistance.

7 CFR Part 3017‑‑USDA implementation of Government-wide Debarment and
Suspension (Non-procurement) and Government-wide Requirements for
Drug‑Free Workplace (Grants).

7 CFR Part 3018‑‑USDA implementation of Restrictions on Lobbying.
Imposes prohibitions and requirements for disclosure and certification
related to lobbying on recipients of Federal contracts, grants,
cooperative agreements, and loans.

7 CFR Part 3019‑‑USDA implementation of OMB Circular A-110, Uniform
Administrative Requirements for Grants and Other Agreements With
Institutions of Higher Education, Hospitals, and Other Nonprofit
Organizations.

7 CFR Part 3052‑‑USDA implementation of OMB Circular No. A‑133, Audits
of States, Local Governments, and Non‑profit Organizations.

7 CFR Part 3407‑‑CSREES procedures to implement the National
Environmental Policy Act of 1969, as amended.

29 U.S.C. 794 (section 504, Rehabilitation Act of 1973) and 7 CFR Part
15b (USDA implementation of statute) ‑‑ prohibiting discrimination based
upon physical or mental handicap in Federally assisted programs.

35 U.S.C. 200 et seq.‑‑Bayh‑Dole Act, controlling allocation of rights
to inventions made by employees of small business firms and domestic
nonprofit organizations, including universities, in Federally assisted
programs (implementing regulations are contained in 37 CFR Part 401).

## D. Expected Program Outputs and Reporting Requirements []{.mark} {#d.-expected-program-outputs-and-reporting-requirements .TC1}

CSREES expects the awarded funds to be used for the acquisition and
improvement of agricultural and food sciences facilities and equipment,
including libraries, so that the 1890 land-grant institutions, including
Tuskegee University and West Virginia State University, may participate
fully in human capital development in the food and agricultural
sciences.

1)  **[Performance Reports]{.underline}:**

Awardees of Federal funds are responsible for monitoring day-to-day
project performance to ensure that project goals and performance
schedules are met, contain costs, and accurately report progress to
CSREES. An [annual performance report]{.underline} is due in CSREES 90
days after completion of the first 12 months of the initial grant award
and annually thereafter during the project period.  Each report shall
cover all work performed during the previous 12-month period, including
any funded or unfunded time extensions.  Because your project is being
supported in annual funding increments, the Performance Report is
required as part of your annual application for funding and will satisfy
this reporting requirement.  The performance report is to be submitted
through the CRIS system as described in paragraph 3., below and should
not exceed *five (5) pages* in length and shall include the following
information:

-   A comparison of actual accomplishments against the goals and/or
    objectives established for the facilities program during the
    reporting period, including relevant percentage-of-completion data
    and a computation of square footage costs for all projects
    undertaken;

-   The reason for slippage if approved goals were not met;

-   Include additional pertinent information including for example,
    analysis and explanation of cost overruns or unexpectedly high unit
    costs. Report and explain any favorable or adverse conditions,
    changes, or situations which are expected to impact the scope, size,
    cost, or completion schedule for the project, along with a
    discussion of proposed or actual actions taken by your institution
    to resolve any problems encountered;

-   In subsequent years, if the proposal represents any changes to your
    approved Five-Year Plan, please provide a description of, and
    justification for, the change so that our records can be updated;

-   A summary of activities to be undertaken during the next 12-month
    period;

-   A listing of architectural, engineering, and construction contracts
    entered into **during this reporting period only** for each program
    component in the following format:

+---------------------+-------------------+------------+--------------+
| **Program           | **Name of**       | **         | **Date       |
| Component**         |                   | Proposed** | Approved**   |
|                     | **Contractor**    |            |              |
|                     |                   | **Amount** | **by         |
|                     |                   |            | CSREES**     |
+---------------------+-------------------+------------+--------------+
| **a.**              |                   |            |              |
+---------------------+-------------------+------------+--------------+
| **b.**              |                   |            |              |
+---------------------+-------------------+------------+--------------+
| **c.**              |                   |            |              |
+---------------------+-------------------+------------+--------------+

-   A detailed breakdown of ***all** project* costs incurred to date
    (cumulative), in the following format:

  ------------------------- ----------------------- ----------------------
  **   Cost Item**          ** Federal Share**      **Non-Federal Share
                                                    (if applicable)**

                                                    

                                                    

                                                    
  ------------------------- ----------------------- ----------------------

**2) [Final Project Report:]{.underline}**

When the proposed facilities project has been completed, a final report
should be submitted to CSREES (within 90 days of completion). The final
report is to be submitted through the CRIS system and should include the
following:

-   A narrative certifying that the goals and objectives have been
    completed

-   A breakdown of all project cost by project years

-   Photographs of the facility

-   Relate occupancy and/or use against the original goals approved by
    CSREES

**3). [Current Research Information System (CRIS)
Reports:]{.underline}**

Grantees are required to submit initial project information and
semi-annual performance reports via the CSREES Current Research
Information System (CRIS). The CRIS database contains narrative project
information, progress/impact statements, and final technical reports
that are made available to the public. For applications recommended for
funding, instructions on preparing and submission of project
documentation will be provided to the applicant by the agency contact.
Documentation must be submitted to CRIS before CSREES funds will be
released. Project reports will be requested by the CRIS office when
required. For more information about CRIS, visit
[http://cris.csrees.usda.gov](http://cris.csrees.usda.gov/).

# PART VII---AGENCY CONTACT {#part-viiagency-contact .TC}

For questions associated with the completion of forms or programmatic
issues, applicants and other interested parties are encouraged to
contact:  Dr. P. S. Benepal, Director, Multicultural Alliances, Science
and Education Resources Development, Cooperative State Research,
Education, and Extension Service, U.S. Department of Agriculture,
Waterfront Center, Room 3311, 800 9^th^ Street, SW, Washington, DC
20024. Telephone: (202) 720-1254; Fax: (202) 720-3945; E-mail:
 pbenepal@csrees.usda.gov

# PART VIII---OTHER INFORMATION {#part-viiiother-information .TC}

## A. Access to Review Information {#a.-access-to-review-information .TC1}

Copies of a summary of the panel comments will be sent to the applicant
PD after the review process has been completed.

## B. Use of Funds; Changes {#b.-use-of-funds-changes .TC1}

1.  **[Delegation of Fiscal Responsibility]{.underline}**

Unless the terms and conditions of the grant state otherwise, the
grantee may not in whole or in part delegate or transfer to another
person, institution, or organization the responsibility for use or
expenditure of grant funds.

2.  **[Changes in Project Plans]{.underline}**

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(a) The permissible changes by the grantee, PD(s), or other key project
    personnel in the approved project grant shall be limited to changes
    in methodology, techniques, or other similar aspects of the project
    to expedite achievement of the project\'s approved goals. If the
    grantee or the PD(s) is uncertain as to whether a change complies
    with this provision, the question must be referred to the authorized
    CSREES departmental officer (ADO) for a final determination. [The
    ADO is the signatory of the award document, not the program
    contact.]{.underline}

(b) Changes in approved goals or objectives shall be requested by the
    grantee and approved in writing by the ADO prior to effecting such
    changes. In no event shall requests for such changes be approved
    which are outside the scope of the original approved project.

(c) Changes in approved project leadership or the replacement or
    reassignment of other key project personnel shall be requested by
    the grantee and approved in writing by the ADO prior to effecting
    such changes.

(d) Transfers of actual performance of the substantive programmatic work
    in whole or in part and provisions for payment of funds, whether or
    not Federal funds are involved, shall be requested by the grantee
    and approved in writing by the ADO prior to effecting such
    transfers, unless prescribed otherwise in the terms and conditions
    of the grant.

(e) Changes in Project Period: The project period may be extended by
    CSREES without additional financial support, for such additional
    period(s) as the ADO determines may be necessary to complete or
    fulfill the purposes of an approved project. Any extension of time
    shall be conditioned upon prior request by the grantee and approval
    in writing by the ADO, unless prescribed otherwise in the terms and
    conditions of a grant.

(f) Changes in Approved Budget: Changes in an approved budget must be
    requested by the grantee and approved in writing by the ADO prior to
    instituting such changes if the revision will involve transfers or
    expenditures of amounts requiring prior approval as set forth in the
    applicable Federal cost principles, Departmental regulations, or
    grant award.

## C. Confidential Aspects of Applications and Awards {#c.-confidential-aspects-of-applications-and-awards .TC1}

When an application results in a grant, it becomes a part of the record
of CSREES transactions, available to the public upon specific request.
Information that the Secretary determines to be of a confidential,
privileged, or proprietary nature will be held in confidence to the
extent permitted by law. Therefore, any information that the applicant
wishes to have considered as confidential, privileged, or proprietary
should be clearly marked within the application. The original copy of an
application that does not result in a grant will be retained by the
Agency for a period of three years. Other copies will be destroyed. Such
an application will be released only with the consent of the applicant
or to the extent required by law. An application may be withdrawn at any
time prior to the final action thereon.

## D. Regulatory Information {#d.-regulatory-information .TC1}

For the reasons set forth in the final Rule‑related Notice to 7 CFR Part
3015, subpart V (48 FR 29114, June 24, 1983), this program is excluded
from the scope of the Executive Order 12372 which requires
intergovernmental consultation with State and local officials. Under the
provisions of the Paperwork Reduction Act of 1995 (44 U.S.C. chapter
35), the collection of information requirements contained in this Notice
have been approved under OMB Document No. 0524‑0039.

## E. Definitions  {#e.-definitions .TC1}

For the purpose of this program, the following definitions are
applicable:

[Administrator]{.underline} means the Administrator of the Cooperative
State Research, Education, and Extension Service and any other officer
or employee of the Department to whom the authority involved is
delegated.

 [Authorized Departmental Officer]{.underline} or [awarding
official]{.underline} means the Secretary or any employee of the
Department who has the authority to issue or modify grant instruments on
behalf of the Secretary.

 [Authorized Representative]{.underline} means the president, director,
chief executive officer, or other designated official of the applicant
organization who has the authority to commit the resources of the
organization.

 [Budget period]{.underline} means the interval of time (usually 12
months) into which the project period is divided for budgetary and
reporting purposes.

[Department]{.underline} or [USDA]{.underline} means the United States
Department of Agriculture.

[Grantee]{.underline} means the organization designated in the award
document as the responsible legal entity to which a grant is awarded.

[Peer review panel]{.underline} or [group]{.underline} means an
assembled group of experts or consultants qualified by training and
experience in particular scientific or technical fields to give expert
advice on the scientific and technical merit of grant applications in
those fields. The panel members will evaluate eligible proposals
submitted to this program in their personal and professional area(s) of
expertise.

[Prior approval]{.underline} means written approval evidencing prior
consent by an Authorized Departmental Officer (as defined above).

[Project]{.underline} means the particular activity within the scope of
the program supported by a grant award.

[Project Director]{.underline} or [PD]{.underline} means the single
individual designated by the grantee in the grant application and
approved by the Authorized Departmental Officer who is responsible for
the direction and management of the project, also known as a Principal
Investigator for research activities.

[Project period]{.underline} means the total length of time, as stated
in the award document and modifications thereto, if any, during which
Federal sponsorship begins and ends.

[Secretary]{.underline} means the Secretary of Agriculture and any other
officer or employee of the Department to whom the authority involved is
delegated.

##   {#section-1 .unnumbered}