####### ![](media/image1.wmf) U.S. Department of Education

#######  Grant Performance Report (ED 524B)

#######  Project Status Chart: Example for Emergency Response and Crisis Management Grantees

PR/Award \# (11 characters): \_\_\_\_\_\_\_\_

**SECTION A - Performance Objectives Information and Related Performance
Measures Data** (See Instructions. Use as many pages as necessary.)

**1. Project Objective \[ \]** Check if this is a status update for the
previous budget period.

+------------------------------+-------+---+------+---+----+----+---+
| 1\. Performance Measure      | **Me  | * |      |   |    |    |   |
|                              | asure | * |      |   |    |    |   |
|                              | T     | Q |      |   |    |    |   |
|                              | ype** | u |      |   |    |    |   |
|                              |       | a |      |   |    |    |   |
|                              |       | n |      |   |    |    |   |
|                              |       | t |      |   |    |    |   |
|                              |       | i |      |   |    |    |   |
|                              |       | t |      |   |    |    |   |
|                              |       | a |      |   |    |    |   |
|                              |       | t |      |   |    |    |   |
|                              |       | i |      |   |    |    |   |
|                              |       | v |      |   |    |    |   |
|                              |       | e |      |   |    |    |   |
|                              |       | D |      |   |    |    |   |
|                              |       | a |      |   |    |    |   |
|                              |       | t |      |   |    |    |   |
|                              |       | a |      |   |    |    |   |
|                              |       | * |      |   |    |    |   |
|                              |       | * |      |   |    |    |   |
+------------------------------+-------+---+------+---+----+----+---+
| Demonstration of increased   | **G   | * |      |   | ** |    |   |
| number of hazards addressed  | PRA** | * |      |   | Ac |    |   |
| by the improved school       |       | T |      |   | tu |    |   |
| emergency response plan as   |       | a |      |   | al |    |   |
| compared to the baseline     |       | r |      |   | P  |    |   |
| plan.                        |       | g |      |   | er |    |   |
|                              |       | e |      |   | fo |    |   |
|                              |       | t |      |   | rm |    |   |
|                              |       | * |      |   | an |    |   |
|                              |       | * |      |   | ce |    |   |
|                              |       |   |      |   | Da |    |   |
|                              |       |   |      |   | ta |    |   |
|                              |       |   |      |   | ** |    |   |
+------------------------------+-------+---+------+---+----+----+---+
|                              |       | * | *    | * | *  | *  | * |
|                              |       | * | *Rat | * | *R | *R | * |
|                              |       | R | io** | % | aw | at | % |
|                              |       | a |      | * | Nu | io | * |
|                              |       | w |      | * | mb | ** | * |
|                              |       | * |      |   | er |    |   |
|                              |       | * |      |   | ** |    |   |
|                              |       |   |      |   |    |    |   |
|                              |       | * |      |   |    |    |   |
|                              |       | * |      |   |    |    |   |
|                              |       | N |      |   |    |    |   |
|                              |       | u |      |   |    |    |   |
|                              |       | m |      |   |    |    |   |
|                              |       | b |      |   |    |    |   |
|                              |       | e |      |   |    |    |   |
|                              |       | r |      |   |    |    |   |
|                              |       | * |      |   |    |    |   |
|                              |       | * |      |   |    |    |   |
+------------------------------+-------+---+------+---+----+----+---+
|                              |       | * | *    |   | *  | *  |   |
|                              |       | * | */** |   | *9 | */ |   |
|                              |       | 9 |      |   | 99 | ** |   |
|                              |       | 9 |      |   | ** |    |   |
|                              |       | 9 |      |   |    |    |   |
|                              |       | * |      |   |    |    |   |
|                              |       | * |      |   |    |    |   |
+------------------------------+-------+---+------+---+----+----+---+

**Explanation of Progress (Include Qualitative Data and Data Collection
Information)**

**INSTRUCTIONS :**

Type the first GPRA performance measure in the "Performance Measure" box
on Section A (Project Status Chart) of the ED 524B.

Type "GPRA" in the "Measure type" box.

Type "999" in the "Target, Raw Number Quantitative Data" box and in the
"Actual Performance Data, Raw Number" box. (The "999" serves as a
numerical placeholder which is necessary because this field cannot be
left blank.) Please do not type any other numbers in the Quantitative
Data section, as this information will be captured in the "Explanation
of Progress" narrative below.

Under the "Explanation of Progress" section, include the following:

**Data:**

a)  Number of hazards addressed by the baseline plan

b)  Target number of hazards to be addressed by the improved plan (the
    number of hazards you hope to address by the end of the grant
    period)

c)  Number of hazards addressed by the improved school emergency
    response plan (at the end of the project period only)

**Additional Information Needed:**

-   A narrative for the data provided, explaining what the numbers mean
    and how they were calculated.

-   A specific list of additional hazards that have been addressed.

-   An explanation of the rationale for the target amount of hazards
    addressed and when it was established.

-   A description of any barriers that prevented you from meeting the
    target, if applicable.

> NOTE: If the number and type of hazards addressed in the district
> emergency response plan and in school emergency response plans are
> different, please provide two different sets of data---one for the
> district plan and one for school plans. Include both actual and target
> number of hazards for both sets of data.

####### ![](media/image1.wmf) U.S. Department of Education

#######  Grant Performance Report (ED 524B)

#######  Project Status Chart

PR/Award \# (11 characters): \_\_\_\_\_\_\_\_

**SECTION A - Performance Objectives Information and Related Performance
Measures Data** (See Instructions. Use as many pages as necessary.)

**2. Project Objective \[ \]** Check if this is a status update for the
previous budget period.

+------------------------------+-------+-----+-----+---+----+----+---+
| 2\. Performance Measure      | **Me  | **  |     |   |    |    |   |
|                              | asure | Qua |     |   |    |    |   |
|                              | T     | nti |     |   |    |    |   |
|                              | ype** | tat |     |   |    |    |   |
|                              |       | ive |     |   |    |    |   |
|                              |       | Dat |     |   |    |    |   |
|                              |       | a** |     |   |    |    |   |
+------------------------------+-------+-----+-----+---+----+----+---+
| ### Demonstration of imp     | **G   | *   |     |   | ** |    |   |
| roved response time and qual | PRA** | *Ta |     |   | Ac |    |   |
| ity of response to practice  |       | rge |     |   | tu |    |   |
| drills and simulated crises. |       | t** |     |   | al |    |   |
|                              |       |     |     |   | P  |    |   |
|                              |       |     |     |   | er |    |   |
|                              |       |     |     |   | fo |    |   |
|                              |       |     |     |   | rm |    |   |
|                              |       |     |     |   | an |    |   |
|                              |       |     |     |   | ce |    |   |
|                              |       |     |     |   | Da |    |   |
|                              |       |     |     |   | ta |    |   |
|                              |       |     |     |   | ** |    |   |
+------------------------------+-------+-----+-----+---+----+----+---+
|                              |       | *   | **R | * | *  | *  | * |
|                              |       | *Ra | ati | * | *R | *R | * |
|                              |       | w** | o** | % | aw | at | % |
|                              |       |     |     | * | Nu | io | * |
|                              |       | *   |     | * | mb | ** | * |
|                              |       | *Nu |     |   | er |    |   |
|                              |       | mbe |     |   | ** |    |   |
|                              |       | r** |     |   |    |    |   |
+------------------------------+-------+-----+-----+---+----+----+---+
|                              |       | *   | **  |   | *  | *  |   |
|                              |       | *99 | /** |   | *9 | */ |   |
|                              |       | 9** |     |   | 99 | ** |   |
|                              |       |     |     |   | ** |    |   |
+------------------------------+-------+-----+-----+---+----+----+---+

**Explanation of Progress (Include Qualitative Data and Data Collection
Information)**

**INSTRUCTIONS:**

Type the second GPRA performance measure in the "Performance Measure"
box on Section A (Project Status Chart) of the ED 524B.

Type "GPRA" in the "Measure type" box.

Type "999" in the "Target, Raw Number Quantitative Data" box and in the
"Actual Performance Data, Raw Number" box. (The "999" serves as a
numerical placeholder which is necessary because this field cannot be
left blank.) Please do not type any other numbers in the Quantitative
Data section, as this information will be captured in the "Explanation
of Progress" narrative below.

Under the "Explanation of Progress" section, include the following:

**Data:**

> a\) Response time to drill conducted at the beginning of the
> performance period (baseline drill)
>
> b\) Target response time for second drill (What you hope the response
> time will be the next time you complete the drill)

c\) Actual response time (to same type of drill) at the end of the
performance period

d\) The difference in response time between the two drills that were
conducted

This information could be presented in a table format. Please see
example below:

+-------+-------+-------+--------+---------+----------+-------------+
| **E   | *     | **Res | **     | *       | **Di     | **Was there |
| ntity | *Type | ponse | Target | *Actual | fference | an          |
| Condu | of    | time  | re     | r       | in       | improvement |
| cting | Dr    | for   | sponse | esponse | response | in the      |
| Drill | ill** | drill | time   | time    | time     | quality of  |
| (     |       | cond  | for    | for     | \*\***   | the         |
| commu | *     | ucted | second | drill   |          | response    |
| nity, | *(Exa | at    | d      | co      |          | and/or      |
| dist  | mple, | begi  | rill** | nducted |          | response    |
| rict, | fire  | nning |        | at end  |          | time? Yes   |
| or    | d     | of    |        | of      |          | or No?**    |
| s     | rill, | p     |        | perf    |          |             |
| chool | loc   | erfor |        | ormance |          |             |
| na    | kdown | mance |        | period  |          |             |
| me)** | d     | p     |        | (second |          |             |
|       | rill, | eriod |        | d       |          |             |
|       | et    | (b    |        | rill)** |          |             |
|       | c.)** | aseli |        |         |          |             |
|       |       | ne)** |        |         |          |             |
+-------+-------+-------+--------+---------+----------+-------------+
| Ex.   | Bui   | 15    | 10     | 12      | (15      | Yes. The    |
| ABC   | lding | mi    | m      | minutes | minutes  | quality of  |
| S     | Evacu | nutes | inutes |         | -- 12    | response    |
| chool | ation |       |        |         | minutes) | improved in |
|       |       |       |        |         | = 3      | the         |
|       |       |       |        |         | minute   | following   |
|       |       |       |        |         | imp      | areas:      |
|       |       |       |        |         | rovement |             |
|       |       |       |        |         | in       |             |
|       |       |       |        |         | response |             |
|       |       |       |        |         | time     |             |
+-------+-------+-------+--------+---------+----------+-------------+

\*\* To calculate the "Difference in response time" subtract the
response time for the drill conducted at the end of the performance
period (baseline drill) FROM the response time for the drill conducted
at the beginning of the performance period.

**[Additional Information to Include:]{.underline}**

-   A narrative describing what has been done since the baseline drill
    to make improvements in quality.

-   A narrative for the data provided, explaining what the numbers mean
    and how they were calculated.

-   Specific information about what went right and wrong during the
    drills.

-   An explanation of the rationale for the target and when it was
    established (i.e. upon completion of drill)

-   A description of any barriers that prevented you from meeting the
    target, if applicable.

-   An attached after-action report for each drill.

####### ![](media/image1.wmf) U.S. Department of Education

#######  Grant Performance Report (ED 524B)

#######  Project Status Chart

PR/Award \# (11 characters): \_\_\_\_\_\_\_\_

**SECTION A - Performance Objectives Information and Related Performance
Measures Data** (See Instructions. Use as many pages as necessary.)

**3. Project Objective \[ \]** Check if this is a status update for the
previous budget period.

+------------------------------+-------+---+------+---+----+----+---+
| 3\. Performance Measure      | **Me  | * |      |   |    |    |   |
|                              | asure | * |      |   |    |    |   |
|                              | T     | Q |      |   |    |    |   |
|                              | ype** | u |      |   |    |    |   |
|                              |       | a |      |   |    |    |   |
|                              |       | n |      |   |    |    |   |
|                              |       | t |      |   |    |    |   |
|                              |       | i |      |   |    |    |   |
|                              |       | t |      |   |    |    |   |
|                              |       | a |      |   |    |    |   |
|                              |       | t |      |   |    |    |   |
|                              |       | i |      |   |    |    |   |
|                              |       | v |      |   |    |    |   |
|                              |       | e |      |   |    |    |   |
|                              |       | D |      |   |    |    |   |
|                              |       | a |      |   |    |    |   |
|                              |       | t |      |   |    |    |   |
|                              |       | a |      |   |    |    |   |
|                              |       | * |      |   |    |    |   |
|                              |       | * |      |   |    |    |   |
+------------------------------+-------+---+------+---+----+----+---+
| A plan for, and commitment   | **G   | * |      |   | ** |    |   |
| to, the sustainability and   | PRA** | * |      |   | Ac |    |   |
| continuous improvement of    |       | T |      |   | tu |    |   |
| school emergency response    |       | a |      |   | al |    |   |
| plans by the district and    |       | r |      |   | P  |    |   |
| community partners beyond    |       | g |      |   | er |    |   |
| the period of Federal        |       | e |      |   | fo |    |   |
| financial assistance.        |       | t |      |   | rm |    |   |
|                              |       | * |      |   | an |    |   |
| ###                          |       | * |      |   | ce |    |   |
|                              |       |   |      |   | Da |    |   |
|                              |       |   |      |   | ta |    |   |
|                              |       |   |      |   | ** |    |   |
+------------------------------+-------+---+------+---+----+----+---+
|                              |       | * | *    | * | *  | *  | * |
|                              |       | * | *Rat | * | *R | *R | * |
|                              |       | R | io** | % | aw | at | % |
|                              |       | a |      | * | Nu | io | * |
|                              |       | w |      | * | mb | ** | * |
|                              |       | N |      |   | er |    |   |
|                              |       | u |      |   | ** |    |   |
|                              |       | m |      |   |    |    |   |
|                              |       | b |      |   |    |    |   |
|                              |       | e |      |   |    |    |   |
|                              |       | r |      |   |    |    |   |
|                              |       | * |      |   |    |    |   |
|                              |       | * |      |   |    |    |   |
+------------------------------+-------+---+------+---+----+----+---+
|                              |       | * | *    |   | *  | *  |   |
|                              |       | * | */** |   | *Y | */ |   |
|                              |       | Y |      |   | ES | ** |   |
|                              |       | E |      |   | or |    |   |
|                              |       | S |      |   | NO |    |   |
|                              |       | * |      |   | ** |    |   |
|                              |       | * |      |   |    |    |   |
+------------------------------+-------+---+------+---+----+----+---+

**Explanation of Progress (Include Qualitative Data and Data Collection
Information)**

**INSTRUCTIONS:**

-   Type the third GPRA performance measure in the "Performance Measure"
    box on Section A (Project Status Chart) of the ED 524B..

```{=html}
<!-- -->
```
-   Type "GPRA" in the "Measure type" box.

Under "Quantitative Data," include the following:

-   Raw Number

    -   Target: YES

    -   Actual Performance Data: YES, if your district has met this
        standard. If not, NO.

-   Ratio and %: leave blank in both the Target and the Actual
    Performance blocks

Under the "Explanation of Progress" section, include the following:

-   A detailed answer to the question, "Do we have a plan for, and
    commitment to, the sustainability and continuous improvement of
    school emergency response plans by our district and community
    partners beyond the period of Federal financial assistance?"

-   Provide proof of your plan. This could include, but is not limited
    to, the following:

```{=html}
<!-- -->
```
-   Copies of updated Memoranda of Agreements;

-   Timelines/agenda for upcoming community partner meetings/drills
    after the grant period is over; or

-   Your district's completed crisis plan. (Mandatory for final reports)

####### ![](media/image1.wmf) U.S. Department of Education

#######  Grant Performance Report (ED 524B)

#######  Project Status Chart

**Example of a [Completed]{.underline} Project Status Chart for an ERCM
Project-Specific Grant Objective**

**PR/Award \# : Q184E050XXX**

**SECTION A - Performance Objectives Information and Related Performance
Measures Data** (See Instructions. Use as many pages as necessary.)

**4. Project Objective \[ \]** Check if this is a status update for the
previous budget period.

+------------------------------+-------+---+------+---+----+----+---+
| 3\. Performance Measure      | **Me  | * |      |   |    |    |   |
|                              | asure | * |      |   |    |    |   |
|                              | T     | Q |      |   |    |    |   |
|                              | ype** | u |      |   |    |    |   |
|                              |       | a |      |   |    |    |   |
|                              |       | n |      |   |    |    |   |
|                              |       | t |      |   |    |    |   |
|                              |       | i |      |   |    |    |   |
|                              |       | t |      |   |    |    |   |
|                              |       | a |      |   |    |    |   |
|                              |       | t |      |   |    |    |   |
|                              |       | i |      |   |    |    |   |
|                              |       | v |      |   |    |    |   |
|                              |       | e |      |   |    |    |   |
|                              |       | D |      |   |    |    |   |
|                              |       | a |      |   |    |    |   |
|                              |       | t |      |   |    |    |   |
|                              |       | a |      |   |    |    |   |
|                              |       | * |      |   |    |    |   |
|                              |       | * |      |   |    |    |   |
+------------------------------+-------+---+------+---+----+----+---+
| To train 5 staff members in  | *     | * |      |   | ** |    |   |
| each of our 10 school        | *PROJ | * |      |   | Ac |    |   |
| buildings in basic first aid | ECT** | T |      |   | tu |    |   |
| as measured by completion of |       | a |      |   | al |    |   |
| the "Basic First Aid         |       | r |      |   | P  |    |   |
| Training" course offered by  |       | g |      |   | er |    |   |
| our local Red Cross.         |       | e |      |   | fo |    |   |
|                              |       | t |      |   | rm |    |   |
|                              |       | * |      |   | an |    |   |
|                              |       | * |      |   | ce |    |   |
|                              |       |   |      |   | Da |    |   |
|                              |       |   |      |   | ta |    |   |
|                              |       |   |      |   | ** |    |   |
+------------------------------+-------+---+------+---+----+----+---+
|                              |       | * | *    | * | *  | *  | * |
|                              |       | * | *Rat | * | *R | *R | * |
|                              |       | R | io** | % | aw | at | % |
|                              |       | a |      | * | Nu | io | * |
|                              |       | w |      | * | mb | ** | * |
|                              |       | N |      |   | er |    |   |
|                              |       | u |      |   | ** |    |   |
|                              |       | m |      |   |    |    |   |
|                              |       | b |      |   |    |    |   |
|                              |       | e |      |   |    |    |   |
|                              |       | r |      |   |    |    |   |
|                              |       | * |      |   |    |    |   |
|                              |       | * |      |   |    |    |   |
+------------------------------+-------+---+------+---+----+----+---+
|                              |       | * | *    |   | ** | *  |   |
|                              |       | * | */** |   | 23 | */ |   |
|                              |       | 5 |      |   | t  | ** |   |
|                              |       | 0 |      |   | ra |    |   |
|                              |       | * |      |   | in |    |   |
|                              |       | * |      |   | ed |    |   |
|                              |       |   |      |   | s  |    |   |
|                              |       | * |      |   | ta |    |   |
|                              |       | * |      |   | ff |    |   |
|                              |       | t |      |   | ** |    |   |
|                              |       | r |      |   |    |    |   |
|                              |       | a |      |   |    |    |   |
|                              |       | i |      |   |    |    |   |
|                              |       | n |      |   |    |    |   |
|                              |       | e |      |   |    |    |   |
|                              |       | d |      |   |    |    |   |
|                              |       | s |      |   |    |    |   |
|                              |       | t |      |   |    |    |   |
|                              |       | a |      |   |    |    |   |
|                              |       | f |      |   |    |    |   |
|                              |       | f |      |   |    |    |   |
|                              |       | * |      |   |    |    |   |
|                              |       | * |      |   |    |    |   |
+------------------------------+-------+---+------+---+----+----+---+

**Explanation of Progress (Include Qualitative Data and Data Collection
Information)**

Our district plans to conduct training on Basic First Aid at all 10 of
our district schools. Our goal, as stated in our application, is "To
train 5 staff members in each of our 10 school buildings in basic first
aid as measured by completion of the "Basic First Aid Training" course
offered by our local Red Cross." If we successfully reach our goal, we
will have trained 50 people total by the end of the grant period.

Thus far, our district has completed training at 5 of our 10 schools. At
four of the five schools where training was conducted, we had perfect
attendance. Unfortunately, at the fifth school, 2 of the potential
trainees were sick during the day of training and therefore did not
complete the required training. Therefore, we have only trained 23 of
the 25 people we hoped to train at the first five schools. Since we have
five trainings left (for the remaining 5 schools) we will try to get the
2 people who missed the initial training to sit in on an upcoming
training so we can meet our ultimate target of 50 trained staff.

NOTE: We defined "trained staff members" as those people that
successfully completed the entire Basic First Aid Training Course (8
hours) and received a "Certificate of Completion" from our local
American Red Cross Chapter.

**INSTRUCTIONS FOR REPORTING PROJECT-SPECIFIC MEASURES ON THE ED 524B:**

-   Type your Project-Specific objective in the "Performance Measure"
    box on Section A (Project Status Chart) of the ED 524B..

```{=html}
<!-- -->
```
-   Type "PROJECT" in the "Measure type" box because this measure is one
    of your project-specific objectives (NOTE: This means it the
    objective is unique to your application and your grant project.)

Under "Quantitative Data," include the following:

-   You may either enter date in the Raw Number section, the Ratio
    Section, or the % section. You may chose whichever method is the
    easiest way to report on your particular objective. In this example,
    the district chose to report on "raw numbers."

-   Raw Number

    -   Target: This is your target number for this objective or --
        basically, it is what you hope to achieve through this
        objective. In this example, the district hopes to train 5 staff
        each at 10 schools (or 5 \*10 = 50 staff). Therefore, their raw
        number target is: 50 trained staff members.

    -   Actual Performance Data: This is the actual number for this
        objective at the time of the report -- basically, what you have
        actually done. In this example, the district has conducted 4
        trainings with 5 staff per training and 1 training with only 3
        staff in attendance ((4\*5) + (3)) = 23 staff). Therefore, their
        raw actual performance number is 23 trained staff.

Under the "Explanation of Progress" section, include a narrative
explanation of your progress towards accomplishing this objective. This
explanation should include the following:

-   A detailed explanation of the numbers you indicated in the
    quantitative section for this objective.

```{=html}
<!-- -->
```
-   This should include an explanation of how what you have accomplished
    so far towards this objective.

-   In addition, explain any challenges that have prevented you from
    reaching your target.

-   Lastly, include your plans for reaching your target in the remaining
    days of your project period.