**ACTIVATION PLAN**

**M/V CAPE HUDSON**

**THIS MANUAL IS PRODUCED SOLELY FOR THE USE OF**

**OFFICERS, EMPLOYEES, CUSTOMERS (SUCH AS MARAD) AND**

**AGENTS OF MARINE TRANSPORT LINES SHIP MANAGEMENT**

**AND ITS AFFILIATES**

**REPRODUCTION OF THIS PUBLICATION IS PROHIBITED**

**UNLESS AUTHORIZED BY MARAD AND MTLSM**

**[OWNED BY:]{.underline}**

**US GOVERNMENT**

### DEPARTMENT OF TRANSPORTATION

**MARITME ADMINISTRATION**

**SAN FRANCISCO, CALIFORNIA**

**(415) 744-2584**

**[MANAGED BY:]{.underline}**

**MARINE TRANSPORT LINES, INC.**

### 1200 HARBOR BOULEVARD

**WEEHAWKEN, NEW JERSEY 07087**

**(201) 330-0200**

**READY RESERVE FORCE DECREE**

As the Ship Manager, Marine Transport Lines, Inc. (MTL) will activate,
store, man, provision and bunker it\'s assigned ships, obtain USCG, ABS
and FCC certification, and subsequently operate the ship. Specifically,
Marine Transport Lines will direct the work of the activation facility
and all subcontractors, coordinate with the seafaring unions to man the
appointed ships, orchestrate through ship chandlers and other supplier
for storing, provisioning and bunkering, schedule all required USCG and
FCC inspections and ABS surveys, coordinate with the MARAD Surveyor
assigned to each ship and generate periodic reports to MARAD Regional
Offices and inform MARAD Headquarters (via the MARAD Surveyors and MARAD
Region) of the need for any urgent priorities which need commercial
facilities, manpower or waivers.

# ACTIVATION - INTRODUCTION

**[1.0 Vessel Background]{.underline}**

**1.1 History**

**1.1.1** Constructed in 1979 by Mitsubishi Heavy Industries, Ltd.
Nagasaki Shipyard and Engineering Works, Nagasaki, Japan, the **MV Cape
Hudson** is principally designed to transport Roll-on/Roll-off cargo and
containers. The **MV Cape Hudson** consists of three fixed decks and one
hoistable car deck below the weather deck extending longitudinally to
the fixed starboard quarter stern ramp, the principle entry to the
vessel\'s cargo spaces.

**1.2 Capabilities**

**1.2.1** Able to accommodate 1769 TEU containers, including 170 reefer
TEU\'s, the **MV Cape Hudson** has 185,028 square feet of RoRo area.
With a maximum draft of 36.23 feet at 51,007 tons displacement and
20,000 nautical mile steaming range the ship\'s provide a valuable asset
to America\'s Strategic Sealift Program.

**1.3 Propulsion Machinery**

**1.3.1** Propelled by one direct drive slow speed Mitsubishi Sulzer
marine diesel engine, Model 9RND90M, which drives one shaft, the ship
delivers a 19.6 knot service speed at 110 rpm. The propeller is
fixed-pitched, and the ship consumes 99 long tons of heavy fuel daily.
Five Yanmar Diesel Engines, Model 8ZL-UT, coupled to 3 phase AC
Mitsubishi Electric Corp. Type CFC alternators. These 990 kw diesel
generators can produce 1500 KW of power at 1875 K.V.A, 450 VAC, 3 phase
and 60 Hz. A Nirex Ingerior Aktieselskab, JWP 36-150 evaporator produces
30 tons of fresh water daily.

**1.4 Management**

**1.4.1** Although it is managed for the United States Maritime
Administration by Marine Transport Lines, Inc., the **MV Cape Hudson**
is owned by the U.S. Government.

**1.5 Manning**

**1.5.1** Part of MARAD\'s Ready Reserve Fleet, the **MV Cape Hudson**
is crewed with officers from District No. 1 - PCD, MEBA (AFL-CIO) and
unlicensed seamen from District No. 1 - MEBA/NMU (AFL-CIO), and is
currently assigned ROS-4 status.[^1]

**1.5.2** While accumulating knowledge of the ship to assure successful
activation and operation, a permanently assigned ROS maintenance crew
keeps the ship\'s critical operating systems in good working order.
Activation can then take place at the **MV Cape Hudson\'s** permanent
layberth which eliminates the need for towing the ship to a separate
industrial repair facility.

**[2.0 Activation Description]{.underline}**

**2.1 Types**

**2.1.1** The Maritime Administration designates three types of
activations as no-notice, planned, and maintenance. As its name implies,
immediate no-notice means MARAD gives the Ship Manager no prior
activation notice. Consequently, the no notice activations are more
demanding. Because it is tailored to satisfy no-notice requirements,
MTL\'s Plan also adapts to the two more administrative activations.
Notwithstanding the strategic, fiscal or academic reasons for these
planned and maintenance activations, MTL employs this document\'s basic
principles and guidelines in making these activations more realistic,
efficient and productive.

**2.1.1.1** Put into effect immediately upon no-notice activation,
MTL\'s approved Activation Plan guarantees every effort is made to
tender the vessel on schedule.

**2.1.1.2** Depending on the ship\'s present status, at Notice to
Activate the **MV Cape Hudson** converts from ROS4 to Full Operational
Status (FOS) within 4 days. Able to oblige 180 days of sustained
operations, the ship will be completely manned, stored and victualed
during this time. Prior to departure for delivery sea trials, the
ship\'s equipment and systems will operate acceptably and the pertinent
regulatory agency requirements will be suitably addressed.

**2.2 Milestone Schedule**

**2.2.1** To mobilize the ship within a short time period, it is
critically important to meet or exceed the approved milestone schedule.
In order to alleviate unnecessary delays, all principle participants
[^2] must expeditiously communicate, coordinate and identify outstanding
requirements, deficiencies and latent problems.

**2.2.2** Given the compressed activation period, MTL recognizes
coordinating activities are critical to successful ship activation.
Therefore, this Plan functions as the guideline for Marine Transport
Lines\' RRF activation program.

**[3.0 ACTIVATION SPECIFICATION AWARD]{.underline}**

**3.1 Ship Repair Facility**

**3.1.1** For their files, approved local ship repair facilities will be
furnished a courtesy copy of the current Activation Specification.
Previously quoted local labor rates, determined by negotiated
procurement, will reflect fair and reasonable commercial rates. At
no-notice activation, these local labor rates are verified by MTL\'s
government qualified contracting officer, attending Port engineer, or
other selected MTL official.

**3.1.2** Several factors considered at the award include, but are not
limited to, repair facility geography, labor rates, shipyard
availability, time and material price, previous experience and any other
factor Marine Transport Lines believes is important in affording quality
service to the Government.

**3.1.3** With the contract documentation to follow as soon as possible
after notice of activation, MTL verbally awards the contract to the
attending shipyard. Immediately following the award notification, the
attending port engineer will present the official Activation
Specification to the awardee.

### ACTIVATION POLICY STATEMENT 

When executing this Activation Plan MTL will maintain the **MV Cape
Hudson** in good repair consistent with sound marine practice, in ABS
class, properly certificated and current with regard to all other
regulatory requirements, and will provide and observe economically
practical activation guidelines and procedures.

> INTENTIONALLY LEFT BLANK

####### C 3.5.4A - ACTIVATION PLAN

**[A 1.0 ACTIVATION NOTICE]{.underline}**

**A 1.1 Categories**

**A 1.1.1** MARAD specifies three categories of activations as
no-notice, planned, and maintenance.

> **No-notice Activation:** MARAD provides no prior activation notice.
> Consequently, the no-notice activations are the most demanding on the
> Ship Manager. The vessel must be activated, manned, stored, and
> provisioned. All regulatory requirements must be met and dock and sea
> trials must be completed prior to tender to MSC. This must be
> completed within the assigned readiness periods.
>
> **Planned Activation:** Planned activations are less demanding on the
> Ship Manager due to the forenotice and extended time allotted to fully
> activate the vessel and tender to MSC.The vessel must be activated,
> manned, stored, and provisioned. All regulatory requirements must be
> met and dock and sea trials must be completed within the assigned
> readiness periods.
>
> **Maintenance Activation:** This type of activation was basically
> designed for vessels with assigned readiness periods of RRF-5 and
> RRF-10. These type of activations are the least demanding on the Ship
> Manager since there is no pre-determined time period to complete a
> Maintenance Activation. Activation, trials, and any needed repairs are
> conducted as economically as possible.

**A 1.1.2** Because it is tailored to satisfy no-notice criteria, MTL\'s
Activation Plan also serves the two other, more manageable activations.
Notwithstanding the strategic, fiscal or academic argument for these
planned and maintenance activations, MTL employs this document\'s
elemental principles and guidelines to make these activations more
authentic.

**A 1.2 Initiating Notice**

**A 1.2.1** Initiating the activation by the most efficient means,
usually by telephone, MTL recognizes the following government employees
are empowered to initiate Phase V activation:

> [MARAD Headquarters\' Staff]{.underline} [MARAD Regional
> Staff]{.underline}
>
> Washington D.C. Western Region
>
> W. Trost MAR-610 F. Johnston Director
>
> J. Seelinger MAR-610.1 H. Ryan SOMO
>
> W. Cahill MAR-611 K. Dwyer Supervisory
>
> W. Lockland MAR-613 Marine Surveyor
>
> R. Williams MAR-614 B. Vogel Marine Surveyor

**A 1.3 Activation** (Transition from ROS to FOS)

**A 1.3.1** Depending on the ship\'s present status, within four days of
Notice to Activate the vessel converts from ROS4 to Full Operational
Status(FOS). Capable of 180 days of sustained operations, the ship will
be completely manned, stored and victualed during this period. Prior to
departure for delivery sea trials, the ship\'s equipment and systems
will operated proficiently and the pertinent regulatory agency standards
will be suitably addressed.

**A 1.3.2** Put into force immediately upon no-notice activation, MTL\'s
MARAD approved Activation Plan affirms every effort is made to tender
delivery on or ahead of schedule. To activate the ship within a short
time period it is critically important to meet or exceed the approved
milestone schedule. And, in order to alleviate unnecessary delays, all
major participants^0^ must expeditiously communicate and identify
outstanding requirements and problems which may occur.

**A 1.3.3** Given the compact activation period, MTL perceives that the
coordinating activities are critical to effective ship activation.
Recognizing further that at activation there will be equipment
malfunctions and unforeseen delays, the company incorporates logical
allowances in the Milestone Schedule to accommodate these eventualities.
Consequently, this Plan serves principally as a guide for MTL\'s RRF
activation policy.

**A 1.4 Operations Department**

**A 1.4.1** Tasked as the initial activation contact, the Operations
Department informs all key personnel and affirms they are in place to
execute a successful activation. MTL exercises the Notification and
Alert List (Appendix 8) which serves as the key personnel contact
document. As changes arise, routine updates are generated and
disseminated to principle staff, the ship and MARAD. To assure support
and services are sustained during activation and subsequent Phase O, the
Operations Department performs as the primary information clearinghouse.

**A 1.4.2** Upon notice to activate, local ABS and USCG agents will be
apprised of the situation. A schedule for obligatory inspections will be
instituted. These inspections will generally be governed by the
Memorandum of Understanding (MOU) currently in effect between MARAD and
the relevant regulatory body. If required, FCC and United States Public
Health Service (USPHS) will be summoned and inspections will be
conducted. The vessels will depart with all requirements of the
cognizant regulatory bodies having been met.

**[A 2.0 [Critical Path ]{.smallcaps}]{.underline}**

**A 2.1 Overview**

> While the schedule is annotated in the following pages, this overview
> provided below gives MARAD a glimpse into MTL\'s management logic
> processes and yields a big picture perspective to the sanctioned
> Activation Plan. A synopsis follows.[^3]

**A 2.1.1** Initiate the approved Activation Plan.

**A 2.1.2** Employ standard industrial assistance contract services to
activate the ships, based on bids or price quotations received from
previously issued Activation Specifications and perform technical
oversight, performance monitoring, and contract administrative
functions.

**A 2.1.3** Arrange for tugs and pilots to shift the ship to
repair/activation facilities, as required.

**A 2.1.4** Direct all activation facility and subcontractor work.

**A 2.1.5** Coordinate with maritime unions to man the ship.

**A 2.1.6** Receive and sign on the joining crew.

**A 2.1.7** Coordinate with MARAD Surveyors to make periodic progress
reports.

**A 2.1.8** Arrange through the most economical and/or expedient
sourcing for stores, provisions and bunkers, as required, using the
\"Pre-cut\" requisitions.

**A 2.1.9** Arrange USCG inspections and ABS surveys.

**A 2.1.10** Notify MARAD of the need for any priorities required for
the use of facilities and manpower or the need for any USCG or FCC
waivers.

**A 2.1.11** Schedule and conduct 24 hour sea trial, if required.[^4]

**A 2.1.12** Submit a Quick Look and Activation After-Action Reports.

**A 2.2 Leadership Appointee**

**A 2.2.1** As the activation coordinator, MTL accepts the
responsibility to provide guidance and leadership to the activation
team. MTL will employ its management acumen to deliver the ship for
tender on time and budget and in concurrence with the Ship Manager\'s
Contract.

**[A 3.0 ACTIVATION DUTIES]{.underline}**

**A 3.1 Activation Preparation**

**A 3.1.1** MTL fully comprehends its responsibility during the
activation period. Consequently, to deliver a successful Phase V
activation, the company prepares during Phase IV and keeps current the
Activation Plan, Activation Specification, pre-cut requisitions, and
most important a viable and up-to-date MARTS record of maintenance
status on each of the vessels.

**A 3.2 Activation Coordination Smooth Plan**

**A 3.2.1** To professionally meet and exceed MARAD requirements, a
properly coordinated Plan affords a smooth, efficient and cost effective
activation. Consequently, MTL perceives this subset as a primary ship
manager responsibility and the major management tool it employs to
assure successful activation in accordance with the Ship Manager\'s
Contract.

**A 3.2.2** To provide smooth activation management, MTL maintains daily
shipyard activation meetings, the duration of which allows not less than
a one hour overlap between MTL\'s attending Port Engineers. Other
leading activation participants, including shipyard superintendents,
Master, Chief Engineer, etc., are also invited to attend these daily
organization meetings.

**A 3.3 Orchestrate Plan**

**A 3.3.1** While it supports twenty four hour phone service, MTL OPS
communicates, assists, and advises with the attending Port Engineer who
coordinates all activation operations involving vendors (shipyards,
tugs, pilots, etc.) and regulatory agencies (USCG, ABS, FCC, US
Department of Agriculture (USDA), the Environmental Protection Agency
(EPA), etc.

**A 3.4. Agents**

**A 3.4.1** The company appoints agents to husband the vessel as
required, and employs specific contacts for Ready Reserve Force program
management, reports and accounting. A list of agents follows:

> **[Port]{.underline} [Company/Address]{.underline} [Phone
> Number]{.underline}**
>
> Long Beach General Steamship 310-832-0314
>
> Los Angeles 302 West 5th Street 310-832-9766 (Fax)
>
> San Pedro Suite 101
>
> San Diego San Pedro, CA 90731
>
> Port Hueneme
>
> San Francisco General Steamship 510-652-9900
>
> Oakland 5901 Christie Ave. 510-653-3266 (Fax)
>
> Sacramento Suite 305
>
> Stockton East Bay Park Building
>
> Eureka Emeryville, CA 94608
>
> **[Port]{.underline} [Company/Address]{.underline} [Phone
> Number]{.underline}**
>
> Portland General Steamship 503-228-7214
>
> Coos Bay 421 South West 6th Ave. 503-225-9310 (Fax)
>
> Newport Suite 402
>
> Astoria Portland, OR 97204
>
> Vancouver
>
> Seattle General Steamship 206-286-4400
>
> Grays Harbor 300 Elliot Ave. West 206-286-4407 (Fax)

## Tacoma Suite 310

> Port Angeles Seattle, WA 98119

**[A 4.0 ACTIVATION SHIPYARD SELECTION AND SOLICITATION]{.underline}**

**A 4.1 Bidding Process**

**A 4.1.1** Conventional competitive biding is not conducted at
no-notice activation due to the short time of activation. Competitive
bidding is accomplished through an informal bid process, it may be
conducted via phone and/or fax to speed up the award issuance.
Effectively the Ship Repair Facility (SRF) in the local region where the
ship is located will enjoy significant competitive advantage in bidding.
In both the maintenance and planned activation, the lengthy lead time
may permit conventional competitive bidding.

**A 4.1.2** The location of the vessel affords access to major shipyards
in the local area and allows greater shipyard and subcontractor
flexibility and availability.

**A 4.2 Activation Shipyard**

**A 4.2.1** While accumulating knowledge of the vessel and to assure
successful activation and operation, a permanently assigned local
attending Port Engineer keeps the ship\'s crucial operating systems in
good working order, consistent, of course, with its laid up status.
Activation can then occur at the vessel\'s approved activation facility
predicated by the solicited Activation Specification bid.

**A 4.3 Activation Specification Award**

**A 4.3.1** For their files, local approved Ship Repair Facilities (SRF)
will be furnished with a current MARAD approved Activation
Specification. Local labor rates will be taken into account and agreed
upon by negotiated procurement that will reflect fair and reasonable
commercial rates. At no-notice activation these local labor rates are
verified by the MTL Contracting Officer, attending Port Engineer, or
other selected MTL officials.

**A 4.3.1.1** Many elements are appraised at the award, including but
not limited to Repair Facility geography, local labor rates, shipyard
availability, time and material price, prior experience and any other
factor MTL thinks is significant in providing quality service to the
Government.

**A 4.3.2** With the contract documentation to follow as soon as
possible after notice of activation, MTL formally awards the contract to
the selected shipyard.[^5] Promptly following the award announcement,
the attending Port Engineer will issue the official Activation
Specification to the awardee.

**A 4.4 Change Orders**

**A 4.4.1** On behalf of the US Government as COTR (Contracting
Officer\'s Technical Representative), the attending Port Engineer, with
the concurrence of the Contracting Officer (if over \$5,000), issues
change orders to the Activation Specification to the MARAD COTR for
approval. The shipyard or SRF will make every effort to fairly and
reasonably price the change order to reflect current commercial rates
and effect economic feasibility.

**A 4.5 Shipyard and Agent Service**

**A 4.5.1** Notwithstanding weekends or holidays, upon receipt of the
activation notice MTL confirms formal agreements with the attending
shipyard to render immediate service at equitable and economical
rates.[^6]

**A 4.5.2** While towing to an activation site is not expected, in order
to sustain a multi-ship activation, the company keeps contingency
agreements with a local agent, towing companies, pilot associations, and
line handlers to provide this service.[^7] Tasked to provide husbanding
support to MTL, General Steamship represents the company as agent and
has been instructed to assure contract compliance.[^8] In some cases the
shipyards may be tasked to perform the towing as part of their contract.

**A 4.6. Technical Representatives**

**A 4.6.1** Employed to support the vessel, General Steamship and MTL
maintain an extensive technical assistance firm contact list as indexed
in Appendix 6. However, in most cases the Marine Superintendent or his
designated representative will order technical assistance.

**A 4.6.2** MTL\'s list comprises technical representatives whose
support includes, but is not limited to, the following equipment:

> **Main Engines**
>
> **Main Engine Auxiliaries - Turbocharger**
>
> **Main Engine Governors**
>
> **Main Engine Alarm Panel/Ballast Panel**
>
> **Main Engine Mist Detector**
>
> **Machinery Lube Oils**
>
> **Bow and Stern Thrusters**
>
> **Auxiliary Engines**
>
> **Fuel Oil Purifiers**
>
> **Lube Oil Purifiers**
>
> **Plate Coolers**
>
> **Automatic Fuel Oil Filters**
>
> **Automatic Lube Oil Filters**
>
> **Steam Boiler and Controls**
>
> **Refrigeration/CO2 Systems**
>
> **Cargo Gear Hydraulics/Machinery**
>
> **Stern Ramp**
>
> **Deck Machinery**
>
> **General Electrical Service**
>
> **Miscellaneous Hydraulic Service/Steering Gear**
>
> **Electronis and Navigation Equipment**
>
> **Shipboard Computer and Programs**
>
> **Vibration Thermographic Analysis**
>
> **Smoke Detection Service**
>
> **Elevators**
>
> **Oily Water Separator/Content Monitors**
>
> **Bulk Chemicals and Gases**
>
> **Liferafts**
>
> **Lifesaving Equipment**
>
> **Safety Equipment**
>
> **Firefighting**
>
> **Miscellaneous Parts - Pumps, Lighting, Electric**

**A 4.6.3** To further serve the company during an activation effort,
MTL maintains and regularly amends its comprehensive data base of
specialty and technical contractors.

**A 4.6.3.1** These specialty and technical contractors contribute to
solve special, non-specific and unidentified problems which can and do
occur at activation. Additionally, MTL realizes some specialist
technical vendors may be secured under MARAD-approved work orders, and
are not included in the fixed price per diem rate.

**A 4.7 Bunkers**

**A 4.7.1** While fueling can be accomplished using the Government\'s
contracted sources, MSC may direct MTL to procure bunkers. Conferred
this authority, the company sources bunkers either through bunker
brokers or self sourcing at the local activation port.

**A 4.7.2** While MTL has awarded no hedged bunker contracts to support
activation, the company holds that competitive market forces secure
efficient bunkers prices and thereby provide the most economy to the
Government.

**[A 5.0 ACTIVATION SITE]{.underline}**

**A 5.1 Concept of Operation**

**A 5.1.1** MTL may be required to relocate the mobilized vessel to the
site where the activation task will be accomplished.

**A 5.1.2** The company will preserve the vessel in a good state of
repair, consistent with sound marine practice, properly certificated, in
ABS class and current with regard to all regulatory requirements during
this phase. When executing the ship Activation Specification section of
the Plan, MTL will assure that it supports and observes economic and
effective activation guidelines and procedures.

**A 5.1.3** MTL knows it will accomplish, manage, and superintend
reimbursable work to accommodate successful ship activation in
accordance with the approved Activation Specification and the Ship
Manager\'s Contract.

**A 5.1.4** MTL will, if required, shift the vessel to the location
where the activation work will be completed and will supervise the
performance of all outstanding repairs, (as contained in the MARTS
System), ensure adequate voyage provisioning, and accomplish vessel
manning.

**[A 6.0 REQUIREMENTS]{.underline}**

**A 6.1 Agencies**

**A 6.1.1** To satisfy USCG, ABS, FCC and other regulatory body
requirements, MTL revises and maintains applicable documents and the
MARAD Operation Management Manual\'s Technical Exhibit 1, Appendix E.

**A 6.2 Logs and Records**

**A 6.2.1** Examined by the Government at regular intervals, MTL will
maintain the following logs and records on board the vessels.

> Pilot House Bell Book
>
> Oil Record Book
>
> Bearing Record Book
>
> Gyrocompass Book
>
> Navigator\'s Notebook
>
> Captain\'s Night Order Book
>
> Ship\'s Deck Log

#### Ship\'s Visitor Log

> Bridge/Gangway Log
>
> Gangway Alarm Logs
>
> Radio Log
>
> Ship\'s Register of Cargo Gear with associated work books and
> inspection records

**A 6.2.2** MTL appreciates its responsibility to maintain logs and
records initiated during activation and maintains them through the
remainder of Phase O. Further, MTL realizes that maintaining a thorough
inventory of operational records, logs, and information is essential to
properly document key and unusual incidents which may occur and will
form the basis for constructive comments and improvements to future
performance.

**[A 7.0 CREWING]{.underline}**

**A 7.1 Collective Bargaining Agreement with the Maritime Unions**

**A 7.1.1** As an element of MARAD\'s Ready Reserve Fleet, the vessel is
crewed with officers from MEBA D1/PCD (AFL-CIO) and unlicensed crew
members from the NMU. She is currently designated as a ROS4 ship.
Activation and crewing may or may not take place at the layberth which
could necessitate towing the ship to a separate ship repair facility.

**A 7.1.2** If, during the activation, it becomes evident that the
company\'s contracted unions cannot fulfill key crew personnel positions
to competently man and activate the ship, MTL will advise these primary
labor sources, insist on immediate remedy and, if necessary, employ
alternate labor sources. Using its existing personnel data base, MTL may
contact several maritime colleges, trade schools, other unions, expert
maritime employment agencies and solicit industry veterans through trade
specific publications, e.g. Journal of Commerce.

**A 7.1.3** Additionally, the company will apprise MAR-250 and MAR-600.3
by phone and facsimile of all actions taken, including the need to
employ alternate labor sources.

**A 7.1.4** MTL ensures all newly joining crew members qualify in
accordance with the International Maritime Organization STWC Convention,
1978 as ratified on April 28, 1984. If crew members are not qualified,
the company will request a waiver during Phase V activation.

**A 7.1.5** Section DTMA91-93-C-00045; section C3.5.4.G of this
Activation Plan addresses the crewing issue in greater detail.

##### A 8.0 OUTFIT

**A 8.1 Special Readiness Condition**

**A 8.1.1** Because the vessel maintains ROS4 status, the need to outfit
the ship is paramount. Normally, required equipment to outfit the ship
at activation is not completely onboard and subsequent outfit storing
will occur through active pre-cut consumable and expendable activation
requisitions.

**A 8.2 Special Outfit Items**

**A 8.2.1** Excluding spare and repair parts, outfit items consist of
lifesaving, fire fighting, transfer at sea, communication, steward,
deck, navigation and engineering items and equipment. Depending on the
type of material, and in addition to government furnished Outfit Lists
and pre-cut requisitions, MTL will maintain appropriate Outfit Lists for
material required by regulatory agencies, general maintenance and
housekeeping supplies, navigation material and tools. To ensure proper
and effective inventory, MTL utilizes Government approved and company
provided Material Handling Lists.

**A 8.2.1.1** Within the meaning of outfit items, the eight sub sections
MTL identifies include:

> **a.** Controlled Equipage - MTL maintains a perpetual inventory of
> Controlled Equipage on board it\'s vessels in accordance with MARAD\'s
> RRF Logistic Management Manual, Part I, RRF Supply Management, Section
> III, Chapter 6. Incorporated in its Operating Manual is a common list
> of equipment which MTL not only recognizes as controlled equipage, but
> uses to execute the annual anniversary inventory or deactivation
> inventory. The Master is charged with the responsibility of assuming
> and maintaining custody of controlled equipage.
>
> **b.** High Value Items - Understanding that the Government will
> provide automated means to maintain their inventory, MTL keeps
> prescribed inventory records of items valued greater than \$1000 at
> acquisition on board it\'s vessels in accordance with MARAD\'s RRF
> Logistic Management Manual, Part I, RRF Supply Management, Section
> III, Chapter 6. MTL further recognizes the High Value Items under its
> charge are subject to MARAD spot inventory.
>
> **c.** Consumables - To ensure efficient and economic supply during
> activation, MTL stands prepared to initiate pre-approved 7, 90 and 180
> day consumable stores requisitions.
>
> **c.1** Consumable stock items such as ship\'s office supplies,
> cleaning gear, paint, packaged petroleum products and lubricants, rag,
> bulk lube oil and general hardware are defined as outfit equipment.
> MTL will exercise good management control over this consumable
> inventory.
>
> **d.** Expendables - Defined as outfit items subject to casual and
> gradual deterioration and replacement, but not readily consumed by
> usage and are not subject to economical repair, (Hawsers, towing and
> mooring wire cables, hand tools, certain portable power tools,
> inexpensive test equipment, shackles, slings, cargo securing gear,
> linens, silverware, crockery, draperies and curtains, desk chairs),
> MTL ensures these items will be properly accounted for utilizing an
> acceptable Outfit List.
>
> **e.** Non-Expendable Items - Defined as outfit items required for the
> maintenance and operation of the ship but subject to economical repair
> when no longer serviceable, e.g.: chronometers, televisions, VCR\'s,
> sextants, VHF and UHF hand held radios, MTL ensures these items will
> be properly accounted for utilizing an accepted Outfit List.
>
> **f.** Material Handling Equipment - Pallet jacks, diesel/electric
> fork trucks, refueling at sea hoses, cargo blocks, cargo nets, chair
> tensioner assemblies are considered material handling equipment and
> will be managed in accordance with MARAD\'s RRF Logistic Management
> Manual, Part I, RRF Supply Management, Section III, Chapter 6.
>
> **f.1** Understanding they will be supplied to the ROS4 ships, MTL
> will account for the Outfit items in accordance with the MARAD
> Operations Manual.
>
> **g.** Medical Supplies - A comprehensive medical supply inventory
> will be made available on the vessel to address medical instances of a
> minor nature. Supplies include: bandages, splints, cold medicines, ice
> packs, low strength pain medications, etc. In instances of medical
> emergencies the Master has a small supply of the prescription type
> pain medications and access to communicate directly to a licensed
> physician for advice and treatment of a sick or injured crew member.
>
> **h.** Small Arms - MTL understands that if during activation and
> Phase O, small arms and ammunition will be required by the Government,
> the crews will obtain Government furnished training in accordance with
> the Government Training Clause and this contract DTMA91-93-C-00045;
> Section C7.8.1. During activation MTL will provide the COTR names and
> ratings of crew members who have had small arms training.

**A 8.2.2** Employing an accepted Outfit List, the company accurately
accounts for these controlled items during activation and Phase O.
Additionally, at the end of Phase O the Master will return all small
arms, ammunition and associated equipment such as arms lockers to MSC.

**[A 9.0 LIGHT OFF SCHEDULE KEY EVENTS]{.underline}**

**A 9.1 Time Line**

**A 9.1.1** The Activation Plan permits 96 hours to attain adequate
storing, manning, provisioning, satisfactory light-off of main plant and
auxiliaries, regulatory inspections and tests, navigational pre-sea
trial inspections and tests, operational tests of cargo gear and deck
machinery.

> These prerequisites must be met along with a satisfactory dock and sea
> trial during this time before tendering to MSC is accomplished at or
> before the end of this activation period.
>
> Refer to Appendix 16 - Critical Path

**A 9.2 Daily Situation Reports (SITREPS)**

A Daily Situation Report (SITREP) will be submitted by the vessel\'s
attending Port Engineer to the MARAD COTR detailing the day\'s events.
This will include major milestones or problems encountered, significant
events and tests which have occurred, and any other pertinent
information which the Port Engineer feels may have an impact on the
activation schedule.

> The SITREP will be submitted to the MARAD COTR no later than 2000 each
> day.
>
> A sample SITREP report is described and shown in the RRF OMM
> Sec.2.3.13 and Fig.2.3.2. and listed in this manual as Appendix 4.

**[A10.0 DOCK AND SEA TRIALS]{.underline}**

**A 10.1 Dock Trial Agenda**

**A 10.1.1** The moment MTL recieves notice to activate the vessel a
structured start up procedure as noted in Appendix 16- Critical Path,
will be initiated.

> The Dock Trial will consist of an operational and performance testing
> of all propulsion components and their associated controls and
> supporting equipment and systems. Also navigational and communications
> equipment, cargo gear and deck machinery will be tested. Full
> compliance with all regulatory requirements, inspections and tests,
> will be met.
>
> This will insure that the vessel is ready to go to sea and in prime
> operating condition and will be able to perform it\'s day-to-day
> operations and assigned mission.

**A 10.2 Sea Trial Agenda**

**A** **10.2.1** After successful dock trials, MTL will schedule and
conduct sea trials which involve an endurance run, testing all main
propulsion systems and testing auxiliary systems under full operational
conditions. Prior to tender to the MSC and commencing Phase O, MTL
directs sea trials in accordance with the recommended Sea Trial Report.
See Appendix 2.

> If the vessel is scheduled for MARAD Operational Control, MTL will
> execute a full power twenty four hour sea trial using RRF OMM
> Technical Exhibit 1, Appendix I(MARAD PRO-FORMA TRIAL INFORMATION AND
> AGENDA BOOKLET). Conversely, if scheduled for MSC Operational Control
> the company will accomplish the sea trial in accordance with RRF OMM
> Technical Exhibit 1, Appendix O(COMSCINST 4626.1 ACTIVATION AND
> OPERATIONAL TEST OF READY RESERVE FORCE(RRF) SHIPS).

**A 10.2.2** MTL will provide required assistance to the MARAD technical
and engineering personnel, activation facility technical staff, and
regulatory agency representatives. Further, the company will support the
MSC Turnover Teams as they observe and inspect the ship in accordance
with COMSCINST 4626.1: [Activation and Operational Test of Ready Reserve
Force Ships]{.underline}.[^9]^,^[^10]^,^[^11]

**A10.2.3** Upon sea trial completion, MTL will draft a Sea Trial
Report[^12] and distribute copies to the MARAD region, the Master and
the Chief Engineer.

**A10.2.3.1**Included as Appendix 2 in MTL\'s Activation Plan, this
working document serves as the boiler plate from which critical sea
trial acceptance tests are conducted. Not only does it provide
objectivity, it prudently and skillfully guides key participants through
the sea trial.

**[A 11.0 TENDER]{.underline}**

**A 11.1 Reporting and Tender Requirement**

**A 11.1.1** Given the nature of activation, it is essential to
vigilantly monitor the activation with relation to the agenda and
critical milestones. It is critical that the milestones be maintained
and that key events are accomplished at the indicated times.

**A 11.1.2** To manage the activation\'s progress, a daily morning
meeting will be held with the Port Engineer, Port Captain, Master, and
Chief Engineer.[^13] At this conference, completed work and potential
problems will be identified. A reassessment of the scheduled events for
the coming day will be conducted in order to maintain focus and keep the
activation on course.[^14]

**A 11.1.3** Not only does the MSC agent witness critical dockside cargo
gear tests, he attends the sea trial. When the ship is ready to conduct
unrestricted operations, MTL empowers the attending Port Engineer to
advise the MARAD Surveyor that the ship is ready for tender to the
senior MSC representative present.

**A 11.1.4** Finally, MARAD tenders the vessel to MSC, and MTL accepts
the vessel in Phase O employing the MARAD sanctioned Tender Memorandum
as the accounting vehicle.[^15]

**[A 12 POST ACTIVATION]{.underline}**

**A 12.1 Activation After - Action Reports**

**A 12.1.1 Quick Look Report**

> Within 48 hours after the completion of activation, MTL will furnish
> MAR-600.3 and the MARAD COTR a quick look report^13^ in accordance
> with this contract DTMA91-93-C-00045; Section C5.9.1.1[^16], and RRF
> OMM Sec.2.3.14a.
>
> MTL\'s Activation \'Quick Look\' Report will include:
>
> a\. Receipt of Activation Notice (Date and Time)
>
> b\. MSC Acceptance of Tender (Date and Time)
>
> c\. Outstanding equipment repairs as listed in MARTS and USCG 835\'s
> as the ship was tendered.Additionally, MTL will include plans and
> schemes to effect repairs and clear USCG 835\'s.[^17]

**A 12.1.2 Activation After-Action Report**

> After the activation is complete and the vessel is tendered to MSC, an
> Activation After-Action Report will be rendered by the vessel\'s Port
> Engineer within 10 days to MARAD.
>
> MTL\'s Activation After-Action Report will include:
>
> a\. A brief activation history, including times when major events were
> commenced and completed.
>
> b\. General description of ship\'s condition prior to activation.
>
> c\. Descriptions, corrections, and recommendations of problems
> encountered in the activation( i.e. equipment failures, steel repairs,
> main and auxiliary equipment deficiencies), and recommendations for
> correction.
>
> d\. Description, corrections, and recommendations of problems
> encountered in administrative areas(i.e. insufficient manpower,
> scheduling conflicts, responsiveness, ABS and USCG miscommunications).
>
> e\. Key incidents and operational tests.
>
> f\. Activation yard performance.
>
> g\. Cost Summary.
>
> h\. Any other pertinent information that affected this and future
> activation performance.

**A 12.2 Delivery**

**A 12.2.1** Before departure for delivery sea trials, the ship\'s
equipment and systems will operate suitably and the pertinent regulatory
agency standards will be satisfied.

**A 12.3 Notification to Authority**

**A 12.4** Realizing that the MARAD Region informs MARAD Headquarters of
a tender, MTL will telex a copy of the Tender Memorandum[^18] to the
Region\'s Ship Operations and Maintenance Officer and MAR-611 featuring
the date, time and locale of vessel tender to MSC.[^19]

**A 12.4.1** Typically, upon acceptance, the cognizant MSC Area
Commander assumes ship operational responsibilities. However, MTL
perceives that **contractual control remains a MARAD responsibility at
all times, and there is no contractual relationship between the company
and the MSC or any other Navy Operational Commander.**

###### C 3.5.4B CONTINGENCY SHIFT

**[B 1.0 [Local Ship Repair Facility]{.smallcaps}]{.underline}**

**B 1.1 Contingency Towing**

**B 1.1.1** Prior to an activation shift, the vessel enjoys ROS4 status,
however MTL does not expect an acceptable number of crew members will
have joined the ship to meet Certificate of Inspection manning levels.
Consequently, the company\'s emergency towing plan addresses a dead ship
move.

**B 1.1.2** In order to accommodate a multi-ship activation the company
endorses contingency agreements with a local agent, towing companies,
pilot associations, and line handlers to provide this service.[^20] To
affirm the ROS4 crew is onboard to assist in the execution of the shift.
The attending Port Engineer uses the up-to-date call back list (Appendix
25), in accordance with labor procurement practices.

**B 1.1.3** To prevent regulatory impediments, the attending Port
Engineer informs the USCG, the ABS and other relevant regulatory bodies
to advise them of the company\'s intent.

**B 1.1.4** Tasked to provide husbanding service to MTL General
Steamship represents the company as agent and is instructed to insure
contract compliance.

**B 1.1.5** The attending Port Engineer arranges tugs, pilots and line
handlers for the shift and acts as the regulatory agency\'s principal
contact.[^21] He uses all methods at his disposal to achieve a
methodical and economic activation, including activating existing verbal
and written contracts with the local shipping agent and
authorities.[^22]

**[C 1.0 [Activation Shipyard]{.smallcaps}]{.underline}** [^23]

**C 1.1 ROS4**

**C 1.1.1** While acquiring knowledge of the vessel and to assure
effective activation and operation, a permanently assigned attending
Port Engineer keeps the ship\'s critical operating systems in good
working order. MTL\'s plan is to activate the vessel and shift the ship
to its assigned activation site.

**[[C 2.0 Activation Specification
Award]{.underline}]{.smallcaps}**[^24]

**C 2.1 Repair Facilities**

**C 2.1.1** For their files, local approved ship repair facilities will
be furnished a courtesy copy of the current and revised Activation
Specification. Formerly known local labor rates, agreed upon by
negotiated procurement, will reflect fair and reasonable commercial
rates. At no-notice activation these local labor rates are verified by
the Government qualified MTL Contracting Officer, attending Port
Engineer, or other designated MTL official.[^25]

**C 2.1.2** Several factors are considered at the award, including but
not limited to ship repair facility geography, local labor rates,
shipyard availability[^26], time and material price, previous experience
and any other factor MTL feels is important in providing quality service
to the Government.

**C 2.1.3** With the documentation to follow as soon as possible after
notice of activation, MTL verbally awards the contract to the attending
shipyard.[^27] Immediately after award announcement, the attending Port
Engineer will present the official Activation Specification to the
awardee.

**[C 3.0 [Activation Specification Change
Orders]{.smallcaps}]{.underline}**

######## C 3.1 Flow Diagram

**C 3.1.1** Acting as COTR (Contracting Officers Technical
Representative) on behalf of the US Government, the attending Port
Engineer issues change orders to the MARAD COTR for approval. The flow
diagram follows:

+-----------------------------------------------------------------------+
| 1.COTR ISSUES CHANGE ORDER                                            |
+-----------------------------------------------------------------------+
| ¯                                                                     |
+-----------------------------------------------------------------------+
| 2\. PROSPOSED CHANGE ORDER                                            |
|                                                                       |
| SUBMITTED TO MARAD SURVEYOR                                           |
|                                                                       |
| FOR APPROVAL SIGNATURE                                                |
+-----------------------------------------------------------------------+
| ¯                                                                     |
+-----------------------------------------------------------------------+
| 3\. CHANGE ORDER TO SHIPYARD                                          |
+-----------------------------------------------------------------------+
| ¯                                                                     |
+-----------------------------------------------------------------------+
| 4\. PRICES ARE DELIVERED TO COTR                                      |
+-----------------------------------------------------------------------+
| ¯                                                                     |
+-----------------------------------------------------------------------+
| 5\. CHANGE ORDER IS NEGOTIATED                                        |
+-----------------------------------------------------------------------+
| ¯                                                                     |
+-----------------------------------------------------------------------+
| 6\. NEGOTIATED CHANGE ORDER                                           |
|                                                                       |
| SUBMITTED TO MARAD SURVEYOR                                           |
|                                                                       |
| FOR APPROVAL SIGNATURE                                                |
+-----------------------------------------------------------------------+
| ¯                                                                     |
+-----------------------------------------------------------------------+
| 7\. CHANGE ORDER IS EXECUTED                                          |
+-----------------------------------------------------------------------+

**C 3.1.2 [COTR]{.smallcaps} Issues Change Order**

> **C 3.1.2.1** During activation there may be an urgency to issue
> change orders under the existing Activation Specification contract.
> These change orders encompass all facets of activation requirements
> included in, but not limited to, those described in the Activation
> Specification.
>
> **C 3.1.2.2** These multiple items are issued and indexed sequentially
> by the company contract tracking system, while cross referencing
> MARAD\'s contract progression system. MTL supports the data base which
> performs this role.
>
> **C 3.1.2.3** Typically, the attending Port Engineer acts on behalf of
> the US Government as COTR, and exercises prudent authority when
> issuing change orders. While there is moderate issuing license given
> to the COTR when he issues change orders, following activation, his
> prudent authority is subject to review.
>
> **C 3.1.2.4** The attending Port Engineer, acting as COTR, hands the
> change order to the shipyard/ship repair facility for bid.

**C 3.1.3 Shipyard Change Orders and Bids**

> **C 3.1.3.1** MTL understands that in the absence of a national
> emergency, any displacement of existing work because of activation
> will require documented authorization from cognizant authority.
>
> **C 3.1.3.2** In cases of schedule conflict involving Navy work,
> NAVSEASYSCOM or the Type Commander will provide written or telex
> notice of priority to the shipyard via affected Navy Supervisor of
> Shipbuilding, Conversion and Repair (SUPSHIP). This authorization will
> usually be accompanied by a contract change order.
>
> **C 3.1.3.3** Conversely, MTL realizes that MARAD will negotiate the
> terms of loss compensation in displacing commercial work.[^28]

**C 3.1.4 Shipyard or Ship Repair Facility**

> **C 3.1.4.1** The shipyard or SRF will make every attempt to fairly
> and reasonably price the change order to reflect present commercial
> rates.

**C 3.1.5 Bid delivery to COTR**

> **C 3.1.5.1** MTL recognizes that notwithstanding weekends or
> holidays, upon receipt of the change order, the shipyard or SRF has 72
> (seventy-two hours) from the delivery time to respond with proposal.
> [^29]

**C 3.1.6 Negotiating the Proposal**

> **C 3.1.6.1** After the proposal is presented, the attending Port
> Engineer, acting as COTR, may elect to negotiate the proposal price to
> correspond to commonly accepted commercial rates.
>
> **C 3.1.6.2** If, following the bid response, the COTR (attending Port
> Engineer) thinks the Government will be unfairly attended, he will
> immediately notify MTL\'s Contracting Officer and Marine
> Superintendent for assistance in settling disputes.

**C 3.1.7 Signing Change Order**

> **C 3.1.7.1** When he accepts the bid, the COTR (attending Port
> Engineer), Assistant COTR (MARAD Surveyor), and the appropriate
> Shipyard/SRF agent will sign, time and date the approved change order.
> The work under this change order will formally begin only after the
> document is signed and the terms and conditions satisfy the COTR.

##### D 1.0 ACTIVATION

**D 1.1 Activation**

**D 1.1.1** Upon receiving \"Notification to Activate\" from MARAD
Western Region in San Francisco, CA, MTL will initiate this plan and the
notification process of it\'s key individuals associated with the
operational constituency of this vessel.

**D 1.1.2** Put into effect immediately upon \"Notice to Activation\",
MTL\'s MARAD approved Activation Plan schedule affirms that every
attempt is made to tender delivery. Referring to Appendix 8, the current
Alert/Notification List serves as MARAD\'s main activation contact list.
Upon activation, MARAD notifies MTL\'s Fleet Manager, Mr. John M.
Collins. If Mr. Collins cannot be reached, MARAD will proceed down the
critical contact list until a company official is notified.[^30]

**[D 2.0 NOTIFICATION/ALERT LIST]{.underline}**

**D 2.1 Updates**

**D 2.1.1** Updated when required, but not less than monthly, MTL
furnishes the up-to-date Notification/Alert list to the MARAD\'s Western
Regional Office in San Francisco, CA, and MAR-611 in Washington D.C.

> **D 2.1.1.1** Additionally, through page changes amendments to the
> Notification/Alert list are incorporated in the ship\'s Activation
> Plan.

**[D 3.0 TRANSITION TO FOS]{.underline}**

**D 3.1 Full Operational Status**

**D 3.1.1** Depending on the ship\'s present status, at Notice to
Activate the vessel converts from ROS4 to Full Operational Status (FOS)
within 4 days. Able to accommodate 180 days of sustained operations, the
ship will be sufficiently manned, stored and provisioned during this
period.

**D 3.1.2** Prior to departure for delivery sea trials, the ship\'s
equipment and systems will operate suitably and the appropriate
regulatory bureau criteria will be satisfied.

**[E 1.0 Notification/Alert List]{.underline}**

**E 1.1 Commitment to Excellence**

**E 1.1.1** MTL\'s policy of constant, quick and effective communication
emphasizes MTL\'s commitment to excellence and provides a framework
within which the company can give the Government greater professional
service.

> **E 1.1.1.1** This Plan\'s comprehensive Notification/Alert List
> exemplifies this commitment. Should significant key personnel changes
> occur, this list is updated and distributed immediately.
>
> **E 1.1.1.2** If no changes occur, the list is updated quarterly and a
> revised Notification/Alert List is systematically circulated to all
> key company staff, MARAD Operations Officers, MARAD Regional Offices,
> the attending Port Engineers (COTR) and the ship.

**E 1.1.2** Amended and distributed quarterly, the company paging system
provides a swift and practical mechanism to fulfill the immediate
notification criteria of the contract.

**E 1.1.3** To facilitate MTL\'s contractual obligations, the company
has asked that MARAD provide current and updated alterations to their
central staff. Through positive communication, these recurrent upgrades
permit MTL to furnish MARAD and the Government more productive
service.[^31]

##### F 1.0 KEY PERSONNEL

**F 1.1 Familiarization**

**F 1.1.1** By using this Activation Plan, key MTL employees are
educated in their activation roles. Designed to teach and improve the
Activation Plan, MARAD gives training during the Phase IV period, and
should any principal activation roles change, they will not only be
disclosed in a Plan amendment, but the persons who execute these roles
will be advised at once. See Appendix 16.

**F 1.1.2** Since the vessel employs an attending Port Engineer he will
be knowledgeable and totally familiar with the Activation Plan. Training
established during Phase IV by the attending Port Engineer guarantees
key employees are aware of, and willfully accept, their responsibilities
to support the Plan.

**[F 2.0 PLAN ACCOUNTABILITY]{.underline}**

**F 2.1 Port Engineer**

**F 2.1.1** The vessel retains two copies of this Activation Plan. The
group Port Engineer keeps copies of each vessel\'s Activation Plan. MTL
maintains the master copy of each vessel\'s Activation Plan at its
corporate offices.[^32]

##### G 1.0 SHIP MANAGER\'S DUTY

**G 1.1 Activation Coordination**

**G 1.1**.**1** MTL\'s obligations encompass Plan management and
orchestration, purchasing, crewing, port engineering services, and port
captain services.

**G 1.1.2** To competently meet and exceed MARAD\'s criteria, a properly
organized Plan affords a smooth, productive and cost effective
activation. Consequently, MTL beholds this subset as a primary ship
manager responsibility and the major management tool it uses to assure
successful activation.

**G 1.2 Training**

**G 1.2.1** Through Activation Plan intimacy and discipline, all
shipboard and shoreside employees are acquainted with their respective
functions and obligations under this Plan. Additionally, while it
monitors compliance, MTL demands that its employees stringently adhere
to the Activation Plan\'s design and strategy.

**G 1.3 Quality**

**G 1.3.1** To furnish the Government a cost-effective asset, MTL
cautions against excessive and expensive initiatives by applying tested
quality control techniques mastered in their corporate Total Quality
Management program.

> **G 1.3.1.1** By employing these corporate quality techniques, MTL\'s
> effort not only furnishes the Government a cost-effective product,
> they greatly contribute to increased National Sealift Readiness.

**[G 2.0 ON SCENE MANAGERS]{.underline}**

**G 2.1 Charge**

**G 2.1.1** While support comes from the head office, on scene
activation managers are the key to successful activation. Although MTL
is ultimately responsible, the on scene manager is tasked to identify
additional Activation Plan requirements and problems. Once identified,
he is charged to initiate their remedy.

**G 2.1.2** On-scene managers will effectively organize and guide the
activation effort in a propitious and cost-effective manner. Therefore,
all industrial assistance arranged to meet vessel needs will stress
quality control and cost efficiency.

**G 2.1.3** Although MTL does not permit non-essential work, often
specialty assistance is required. Should they be needed, these technical
representatives report directly to the attending Port Engineer enabling
him to deliver quality service to the Government.

**G 2.2 Coexistent Acceptance**

**G 2.2.1** Although the Chief Mate supervises the deck department, the
Chief Engineer manages the engine department, and the Chief Steward
administers the steward department, MTL appreciates that the Master is
ultimately accountable for the efforts and actions of his crew.
Consequently, by working closely with the Master, Port Captain, Chief
Engineer, and Chief Mate the attending Port Engineer insures all parties
work collectively to expedite a cost effective, superior activation.

**[G 3.0 CONSULTANTS]{.underline}**

**G 3.1 Responsibility**

**G 3.1.1** If MARAD initiates a multiple-ship activation, MTL may
augment permanent staff. Should this occur, these acquired professionals
are chosen from the company\'s standard data base and informal
consultant network of retired company employees and individuals MTL has
enjoyed success with on past assignments. Selected on the evidence of
specific ship knowledge, these auxiliary staff members are charged to
contribute extraordinary results in a very short time.

**G 3.1.2** To reduce cost, augment staff will not be solicited unless
MTL ascertains a clear demand for their service. Arranged on a case by
case basis, only the areas needing supplementary support will be granted
the use of extra staff.

**[G 4.0 INDIVIDUAL AND ORGANIZATIONAL OBLIGATIONS]{.underline}**

**G 4.1 Pledge**

**G 4.1.1** Through training seminars and Plan availability, MTL ensures
its key employees understand their commitment within the framework of
the Activation Plan.

**G 4.1.2** Tasked as the principal contact point, the Operations
Department immediately notifies essential participants and insures they
are promptly dispatched to accommodate the activation. Officiating
initially as the information focal point, the Operations Department
organizes supplementary support services as required and makes sure that
both office and field staff work together to realize punctual and
economic activation.

**[G 5.0 ACTIVATION COORDINATOR]{.underline}**

**G 5.1 Attending Port Engineer as COTR**

**G 5.1.1** Acting as the primary activation coordinator, the attending
Port Engineer not only serves as MTL\'s on scene representative, he also
represents the US Government as the primary local COTR (Contracting
Officer\'s Technical Representative).

**[G 6.0 PURCHASING]{.underline}**

**G 6.1 Purchasing Department**

**G 6.1.1** Required to store, provision and victual the vessel, the
Purchasing Department will initiate orders for stores and provisions by
activating the pre-cut requisitions which are included as a component of
this Activation Plan (Appendix 23). By instantly confirming orders for
the required stores and provisions, the department guarantees that all
necessary items are quickly supplied to the vessel. Further, the
Purchasing Department will strive to store and provision the vessel at
the lowest viable cost.

**G 6.1.2** Conducted with an emphasis on timely delivery and cost
control, storing, supplying, and provisioning are required for voyages
of 7 days, 90 days, and 180 and days. Upon declaration to activate,
orders in the correct quantity will be placed immediately.

> **G 6.1.2.1** MTL assures the delivery time will be arranged so the
> crew is ready to properly receive and stow the stores and provisions.
>
> **G 6.1.2.2** Although it is anticipated that additional requirements
> for supplies will arise during the activation, adherence to the
> authorized pre-cut requisitions will be effected which will reduce the
> demand for excessive items. Cost will then be kept under control since
> only those items deemed necessary for the safe and effective operation
> of the vessel will be ordered.
>
> **G 6.1.2.3** The Port Captain will coordinate the arrival of stores
> and provisions to lessen the impact on the remaining activation.

**[G 7.0 CREWING]{.underline}**

**G 7.1 Marine Personnel Department**

**G 7.1.1** Responsible to crew the ship, the Marine Personnel
Department will marshal a complete crew immediately upon notification to
activate and will organize with the vessel\'s agent to expeditiously
transport new crew members to the ship. The Marine Personnel Department
will select senior officers from its comprehensive Personnel Tracking
System[^33] database.

**G 7.1.2** MTL retains a PTS which, at a minimum, collects and updates:

Vessel Name

Rating

Last Name

First name

Social Security Number

Date Joined

Date Left Vessel

Reason for Departure

> **G 7.1.2.1** MTL\'s considerable database includes officers and crew
> who have enjoyed prior success with the company. Additionally, they
> are given particular preference if they have had experience in the
> activating ship class.
>
> **G 7.1.2.2** Part of MARAD\'s Ready Reserve Fleet, the vessel is
> crewed with officers from MEBA D1/PCD, (AFL-CIO) and unlicensed crew
> from the NMU, since the ship is presently designated as an ROS4
> vessel.[^34]

**G 7.1.3** While acquiring knowledge of the vessel and to ensure
successful activation and operation, a permanently assigned attending
Port Engineer keeps the ship\'s critical operating systems in good
working order.

> **G 7.1.3.1** Following towing the ship to a separate industrial
> repair facility, if required, activation then takes place at the
> designated shipyard.

**G 7.1.4** Alternate sources of crewing include contacting the various
maritime colleges, trade schools, unions and marine employment
agencies.[^35]

See Appendix 12.

**[G 8.0 ATTENDING PORT ENGINEER]{.underline}**

**G 8.1 Local Representative**

**G 8.1.1** As MTL\'s on-scene representative, the attending Port
Engineer coordinates the activation and confirms the Activation Plan is
being followed. Should critical events fall behind the activation
schedule, the attending Port Engineer is charged to make all necessary
adjustments to hasten the process.

> **G 8.1.1.1** The attending Port Engineer will coordinate outside
> industrial assistance. Should the ship be activated from an absolute
> deactivated state, the attending Port Engineer must affirm the
> activation shipyard is accomplishing the necessary work specification,
> and that all growth items are finished on time and for a reasonable
> price.

**G 8.1.2** Whether activation occurs from retention or ROS4 status, the
attending Port Engineer ascertains the need for any outside industrial
or technical aid, and guarantees this service is concluded as
efficiently as possible.

**G 8.1.3** The attending Port Engineer effects quality control to
certify that all work is acceptable. Subsequently, he is charged to
scrutinize ship\'s force work to safeguard against unproductive or
unnecessary expenditure of valuable man hours. With MTL sanctioned
overtime authority, the attending Port Engineer directs the crew to
adhere to the Activation Plan.

**G 8.1.4** The attending Port Engineer is also directed to coordinate
interaction with all regulatory bodies to confirm that all operational
requirements are met. Within the activation framework, the attending
Port Engineer is the primary expediter and the focal point for local
information flow. Therefore, he guarantees that all details are
addressed, and delegated responsibilities are effectively accomplished.

**G 8.1.5** The attending Port Engineer shall report progress of the
activation and any potential difficulties to the Master, Chief Engineer,
and the attending MARAD Surveyor. Alternatively, the Master and Chief
Engineer shall report progress of the activation and any potential
difficulties to the attending Port Engineer.

**[G 9.O Port Captain Service]{.underline}**

**G 9.1 Functional Responsibilities**

**G 9.1.1** The Port Captain assists the attending Port Engineer in
tendering the vessel for MSC Operational Control through the MARAD
surveyor. However, he reports directly to his supervisor. He will work
closely with the Master to ensure that all deck and steward department
interests have been properly dealt with. Particular care is given to
make sure the navigation and safety details are in order.

**G 9.1.2** The Port Captain will coordinate receipt of stores and
provisions in such a way as to minimize the impact on the ongoing
activation of the vessel.

> **G 9.1.2.1** MTL\'s designated Port Captain monitors the receipt of
> ship\'s stores and guarantees that all departure arrangements have
> been made with local authorities. Further, he coordinates ordering of
> bunkers, if necessary, and arranges and confirms that tugs, pilots and
> line handlers are available at departure.

**G 9.1.3** Port Captain and assistance will be provided as needed to
help the attending Port Engineer complete outstanding deck items. In
working closely with the attending Port Engineer, the Port Captain will
keep the attending Port Engineer advised of conceivably difficult areas
with regard to deck and safety items. Succinctly, the Port Captain
serves to assist the attending Port Engineer in the details of supplying
and outfitting the vessel by coordinating with the MTL purchasing
officer.

**[H 1.0 Temporary Staffing]{.underline}**

**H 1.1 Sources**

**H 1.1.1** To augment MTL\'s permanent staff in case key personnel are
not available, MTL keeps a current, cross referenced source data base of
attainable labor. Updated and accessed before and during activation, the
company contracts the most qualified and obtainable professionals.

> **H 1.1.1.1** Additionally, MTL uses professional marine personnel
> employment companies such as Keegan and Keegan, Inc. New Orleans,
> Louisiana, (Appendix 12), to strengthen number of staff members and
> enhance the depth of experience.

**[H 2.0 Contracting Officers and Port Engineers]{.underline}**

**H 2.1 Certification**

**H 2.1.1** As defined, Key Personnel include the Contracting Officer
and an attending Port Engineer for each group of the ROS4 ships. If at
activation another engineer is required, MTL certifies that the
subcontracted temporary Port Engineer has at least three years
documented experience as a Port Engineer for large tonnage ocean going
vessels. Additionally, MTL verifies that the additional Port Engineer
has all of the following: [^36] [^37]

> **a.** A minimum five years seagoing experience as Chief Engineer or
> First Assistant Engineer and holding a current USCG unlimited license,
> steam or motor, any horsepower, or
>
> **b.** A minimum five years ship repair, progressive responsibilities,
> or
>
> **c.** A combination of an Engineering Bachelor\'s degree and three
> years documented sailing experience on a USCG unlimited license, or
>
> **d.** Ten years experience in one or more of the following: shipyard,
> sea trial testing, or as a marine surveyor with the ABS, USCG, or
> MARAD.[^38]

**[I 1.0 Organization Contacts]{.underline}**

**I 1.1 Directory**

**I 1.1.1** A current list of organizations with contact numbers is
maintained and incorporated as a component of this Activation Plan.[^39]
This comprehensive index contain names and telephone numbers of
principal agents in the following organizations:

1\) MARAD

2\) Towing companies

3\) Shipyards

4\) Subcontractors

5\) ABS, USCG, and other Regulatory Bodies

6\) Suppliers of equipment and provisions

7\) Maritime unions

8\) Technical representatives

9\) Service representatives

10\) Bunker suppliers

11\) Agents

**I 1.1.2** This list is regularly revised when contacts change or when
additional reliable sources are discovered. This roster is ship specific
and consists of those suppliers and technical support services with
valuable knowledge of the ship.

**I 1.1.3** Further, to reflect the current location of the vessel, this
directory is geographically specific. Should the vessel\'s lay-up
location change, the contact list will be corrected accordingly.

**[I 2.0 Regulatory Requirements]{.underline}**

**I 2.1 ABS and USCG**

**I 2.1.1** The vessel is maintained in ABS class and in compliance with
all USCG inspection requirements. Additionally, the FCC and the USPHS
standards are satisfied. A listing of all the local regulatory
authorities is listed in Appendix

**I 2.1.2** MTL accepts the responsibility to keep all certificates and
documents current.[^40] Further, a copy of the most current USCG
Pre-Inspection Package and ABS Survey Status Report are contained in
Appendices 14 and 15, respectively.

**I 2.2 Agency Notification**

**I 2.2.1** Upon notice to activate, local representatives of ABS and
USCG will be notified of the situation, and an inspection schedule will
be established.

> **I 2.2.1.1** These professional audits will generally be governed by
> the Memorandum of Understanding (MOU) currently in effect between
> MARAD and the relevant regulatory body. If necessary, FCC and USPHS
> will be contacted and inspections arranged.

**I 2.3 Regulatory Release**

**I 2.3.1** Finally, barring extenuating circumstances, the ship will
depart only when all regulatory agency criteria have been satisfied.

**[J 1.0 Responsibilities]{.underline}**

**J 1.1 Criteria**

**J 1.1.1** Several factors influence who will serve as Master and Chief
Engineer onboard MTL\'s Ready Reserve Force ships. Although ability and
experience are predominant on the list of requirements, they are not the
only two components which influence the decision.

**J 1.1.2** With strong collective bargaining agreements and a vast data
base of competent mariners, MTL enjoys a significant advantage in
choosing the best candidates to serve as Master and Chief Engineer.
While this fact alone may seem minor, collectively it is of great
importance.

**J 1.1.3** Using all resources available to ensure it obtains the most
responsible, professional and trustworthy Masters and Chief Engineers,
MTL selects its Masters and Chief Engineers from a composite pool of
MEBA D1/PCD (AFL-CIO) candidates. As confirmed by the high quality
attending Port Engineers currently assigned to the ships, MTL demands
and obtains only the best.

> **J 1.1.3.1** Required to secure and retain a secret clearance, the
> Master\'s authority, trustworthiness and responsibility is scrutinized
> through a background investigation and National Agency Check. When he
> signs the clearance documents, he is accepting responsibility as
> classified material custodian for all the classified material
> onboard.[^41]

**J 1.2 Manning**

**J 1.2.1** Realizing that five of the nine ships under MTL\'s charge
are earmarked to comprise a majority of the interim Afloat
Prepositioning Force, the company strictly adheres to, and supports,
MARAD\'s and the MSC\'s rigid manning requirements and ensures its top
officers will serve responsibly.

**J 1.2.2** A list of MTL personnel department employment questions
reiterate MTL\'s commitment to supply high caliber seagoing leaders
onboard the ROS4 ships. Similar to the ones completed and signed by the
company Masters and Chief Engineers, a sample MTL employment application
is included as Appendix 18.

**J 1.3 Master Commission**

**J 1.3.1** Not only is the Master obliged to certify that his ship is
ready for sea, he also verifies the vessel is fully crewed and all
safety concerns have been suitably addressed. Additionally, the Master
will work closely with the Port Captain in confronting any concerns that
may reduce the ship\'s operational readiness condition.

**J 1.3.2** Ultimately, the responsibility for the safe and proper
operation of the vessel rests with the Master. MTL has advised their
Masters to report activation progress and any problems to the attending
Port Engineer. Alternatively, the attending Port Engineer shall inform
the Master of the progress of the activation and any potential
difficulties.[^42]

**J 1.4 Chief Engineer\'s Commission**

**J 1.4.1** The Chief Engineer is required to ensure that the vessel\'s
machinery plant is fully operational and ready for sustained operation.
The Chief Engineer will administer the Engine Department and confront
essential repairs. Additionally, he will inform the attending Port
Engineer and the Master of any possible obstacles or instances which may
adversely affect the activation, or that may need additional assistance.

**J 1.4.2** With the aid of the Port Captain and Purchasing Manager, the
Chief Engineer will guarantee that sufficient engineering stores,
consumables, lubricating oils, etc. are on hand for the intended voyage.

**J 1.4.3** All machinery and equipment testing will be accomplished
under the Chief Engineer\'s authority. He is also charged with the
responsibility to conduct tests and demonstrate equipment as required by
the ABS and USCG. If delegated, the Chief Engineer will be tasked to
insure that acceptable work is done by industrial and specialty
contractors.[^43]

**[K 1.0 Notification]{.underline}**

**K 1.1 Contact Records**

**K 1.1.1** The shoreside staff maintains twenty four hour answering
machine service which facilitates immediate availability of key MTL
personnel. Additionally, all activation specific employees are listed in
the Plan and can be contacted through paging systems. This record is
further exhibited in the Notification/Alert List provided as Appendix 8.

**K 1.2 Collective Training**

**K 1.2.1** If activation occurs following the initial contract year,
MTL will take part in reimbursable MARAD directed training/orientation
sessions with local shipyards during the year before a scheduled
activation.[^44]

> **K 1.2.1.1** During these conferences, MTL anticipates that at a
> minimum the following topics will be discussed:
>
> **a.** Activations
>
> **b.** Whether a planning session will be held while ship is enroute
> activation facility
>
> **c.** Who orders what
>
> **d.** Who is in charge
>
> **e.** When the yard should expect the crew
>
> **f.** What technical support contracts MTL uses
>
> **g.** What services are available in the area
>
> **K 1.2.1.2** Further, MTL recognizes its requirement to maintain
> updated Activation Plans, Activation Specifications, pre-cut
> requisitions and shipyard training session agendas.[^45]

**K 1.2.2** Upon the completion of this MARAD directed training MTL will
prepare a summary report and forward it to MAR-611. Additionally, the
company will notify the ACO that the summary report was delivered.

**K 1.3 Dual Status Preparation**

**K 1.3.1** If activation is anticipated to be less than thirty days,
MTL understands that MARAD will advise the company of this fact, which
may require preparing for a return to ROS4 status while directing the
activation.

**K 1.4 Activation Overtime**

**K 1.4.1** MTL accounts for crew-incurred activation overtime
separately. MTL requires that an individual overtime sheet (signed by
the attending Port Engineer) be prepared by the crew member. This
activation overtime sheet will simplify and verify individual
calculation of compensatory time off.

**K 1.5 National Defense Reservists**

**K 1.5.1** MTL realizes that mobilizing a critical employee who is a
National Defense Executive Reservist or Military Reservist during
activations would seriously impair the success of multiple activations.
Recognizing National Security interests may disrupt vessel activation,
MTL\'s shoreside staff reviews its key personnel annually to determine
their status. At this time no MTL employees are affected by either
program.

**K 1.5.2** To monitor activation costs, the company has prepared an
activation cost estimate in accordance with DTMA8-C-00021; Section
C-3.4.5.1.[^46]

**[L 1.O Training]{.underline}**

**L 1.1 Sealift Enhancement Features**

**L 1.1.1** During Activation, MTL furnishes the MARAD ACOTR with a crew
list. Should additional reimbursable manning be required to support
Sealift Enhancement Features or unique operational requirements, MTL
realizes these matters will be reviewed during activation.

**L 1.2 Approved Courses**

**L 1.2.1** During Phase IV and prior to activation, MTL will arrange
for their crews to complete several approved and professional courses.
These specialized courses may include, but are not limited to:

> **a.** Helicopter Operations - Landing Signal man LSE/LSO
>
> **b.** MSC Small Arms Familiarization & Qualification
>
> **c.** Chemical, Biological and Radiological Warfare (CBRD)
>
> **d.** National Sealift Training Program
>
> **e.** Sealift Operations
>
> **f.** Basic Marine Fire Fighting
>
> **g.** Advanced Marine Fire Fighting
>
> **h.** Bridge Team Skills, Shiphandling and Radar
>
> **i.** Search and Rescue
>
> **j.** Medical Treatment - MAS First Responder
>
> **k.** Emergency First Care
>
> **l.** Alcohol an Drug Program - Supervisory Training
>
> **m.** Shipboard CBRD
>
> **n.** Cargo Crane Operations and Maintenance
>
> **o.** Computer System Administration
>
> **p.** Oil Content Monitoring Training
>
> **q.** Ro/Ro Operation and Maintenance
>
> **r.** Cathodic Protection System Calibration and Maintenance
>
> **s.** Forklift Truck M & R
>
> **t.** HVAC Control Systems for Cargo Spaces
>
> **u.** Onboard Helo Fire Fighting Training
>
> **v.** Fork Lift Operations
>
> **w.** Deck and Steward Department Workshop

**L 1.2.2** Coordinated between MSC, MARAD, MEBA, NMU and MTL, with
MARAD concurrence and funding, the crews will be given specialized
training on mission essential systems, to include Cargo Gear Maintenance
and Repair, HVAC Systems, RoRo Stern Ramp, Internal RoRo Ramps and other
systems deemed essential to the ship\'s Ready Reserve Force readiness
status.[^47]

##### M 1.0 Crew Phase in Training

**M 1.1 Annual Shipyard Training**

**M 1.1.1** Annual shipyard training addresses activation crew phase-in
topics, including shipyard safety concerns, shipyard security brief,
rules and regulations, automobile passes, parking, phone location,
public and private transportation systems, emergency fire and police
contact numbers and any other items germane to the activation
shipyard/ship interface.

**M 1.1.2** While the crew should be well versed on these subjects,
reviewing these items will assist crew arriving during activation to
rapidly acquaint themselves with unfamiliar surroundings.

**[M 2.0 Notification]{.underline}**

**M 2.1 Call Back List**

**M 2.1.1** To initiate crew phase in procedures during emergency or
test activation, MTL retains current crew call back lists through their
contracted seagoing union which confirms rapid communication and swift
activation response.[^48],[^49]

**M 2.2 Phase-in Schedule**

**M 2.2.1** Understanding the inevitable nature of crew reliefs during
extended voyages, MTL will provide a crew Phase in Schedule in time line
format. Initiated at Notice to Activate, this time line helps the
Master, Chief Engineer and attending Port Engineer organize, utilize and
integrate joining crew members.

> **M 2.2.1.1** Annotated to begin at day zero, MTL uses this management
> tool to linearly track actual versus expected crew arrival/phase in
> dates. Given to MARAD upon request, the company believes the Phase-in
> Schedule can convey economically useful data to expedite not only
> current, but future activations.

**M 2.2.1** During crew phase in, MTL will ensure all crew members are
informed of their responsibilities.

**[N 1.0 Duties and Responsibilities]{.underline}**

**N 1.1** **Attending Port Engineer**

**N 1.1.1** The attending Port Engineer is required to serve as the
activation coordinator. As the on-scene representative, the attending
Port Engineer ensures that the Activation Plan is being followed to
allow for an orderly activation. Should activities or events fall behind
the activation schedule, the attending Port Engineer will make necessary
adjustments to accelerate the process.

> **N 1.1.1.1** The attending Port Engineer is the primary expediter and
> the focal point for information flow with regard to being the on-site
> company representative. Therefore, the attending Port Engineer is to
> guarantee that all details are addressed and that all delegated tasks
> are effectively executed.
>
> **N 1.1.1.2** The attending Port Engineer shall inform the Master,
> Chief Engineer, and the MARAD COTR of the progress of activation and
> any potential difficulties. Alternatively, the Master and Chief
> Engineer shall report progress of the activation and any potential
> difficulties to the attending Port Engineer.

**N 1.1.2** The attending Port Engineer will coordinate any necessary
outside industrial assistance. In the event that the vessel is being
reactivated from a completely deactivated state, the attending Port
Engineer must guarantee that the activation shipyard is performing the
work included in the Activation Specification and he must confirm that
necessary growth work is completed on time and budget.

**N 1.1.3** Should activation happen from either retention or full
lay-up status, the attending Port Engineer must objectively ascertain
the need for any outside industrial or technical assistance. Again, this
is to be arranged on a prompt and cost-effective basis.

**N 1.1.4** The attending Port Engineer must effect quality control to
guarantee that all work delivered is acceptable. In addition, the
attending Port Engineer monitors the ship crew\'s labor to safeguard
against unproductive or excess expenditure of valuable man-hours.

> **N 1.1.4.1** In light of this, the attending Port Engineer shall
> direct the Master in adherence to the Activation Plan.

**N 1.1.5** To confirm that all regulatory requirements are met, the
attending Port Engineer coordinates critical interaction with all
cognizant regulatory agencies.

**N 1.1.6** One of the attending Port Engineer\'s most important duties,
however, is to perform duties as the Contracting Officer\'s Technical
Representative (COTR). In this capacity he is the Contracting Officer\'s
\"on scene\" contract administrator whose most important duty is to
monitor the fiscal aspects of the activation contract.

**N 1.2 Port Captain**

**N 1.2.1** The Port Captain, if assigned to the activation site, will
coordinate receipt of stores and provisions in such a way as to minimize
the impact on the ongoing activation of the vessel. Usually, he will
monitor this function from the head office.

**N 1.2.2** Port Captain services will be provided as needed to assist
the attending Port Engineer in addressing any outstanding Deck and
Steward Department issues. By working closely with the attending Port
Engineer, the Port Captain will keep him advised of any potential areas
of difficulty with regard to deck, steward and safety items. Further,
the Port Captain will serve to assist the attending Port Engineer in the
details of supplying and outfitting the vessel, coordinating closely
with the Director of Purchasing.

**N 1.2.3** Required to assist the attending Port Engineer in timely
Tender and delivery of the vessel, the Port Captain works closely with
the Master of the vessel to ensure that all deck and steward department
issues have been suitably addressed.

**N 1.2.4** Of special import are the expeditious order and delivery of
navigation and safety items. Additionally, the Port Captain will direct
the receipt of stores and he guarantees that all necessary preparations
have been made for departure. Further, if it has not already been
arranged, the Port Captain coordinates bunker delivery.

**[O 1.0 Crew and Subcontractors]{.underline}**

**O 1.1 Ready for Sea**

**O 1.1.1** Required to ensure the vessel is ready for sea, the Master
certifies his ship is fully crewed with all safety concerns
appropriately addressed.

> **O 1.1.1.1** Working closely with the attending Port Engineer,
> individual crew and subcontractors are to address any concerns that
> may inhibit the operational readiness of the vessel.

**O 1.1.2** Although he is ultimately responsible for the safe and
proper operation of the vessel, the Master shall communicate activation
progress and any potential difficulties to the attending Port Engineer.
Subsequently, the attending Port Engineer reports to the Marine
Superintendent and the Contracting Officer (as COTR).

**O 1.2.3** Interfacing with the crew phase-in schedule and shipyard
Activation Specification time line, joining crew members are promptly
briefed about their activation responsibilities.

> **O 1.2.4** A listing of the various crew members and their assigned
> duties can be found in the TE-1 \"Operations Manual\", Section 9:
> Shipboard Organization, as required by contract DTMA8-C-00045 section
> TE-1, 9.

**[P 1.0 Brief and Training]{.underline}**

**P 1.1 Brief**

**P 1.1.1** Operating an ROS4 ship under MSC Operational Control
requires specific knowledge and a strong working relationship between
MTL, MARAD, and MSC. Special Government operating and reporting
requirements make this interdependence that much more important.
Therefore, it is the policy of the company to use senior officers who
have considerable experience with this ship class and other MARAD
vessels.

> **P 1.1.1.1** Another benefit of using persons with ship specific
> knowledge is their understanding of operational and maintenance
> requirements and familiarity with unique ship features.[^50]

**P 1.1.2** To assure smooth operation, the benefits of familiarity can
be quickly imparted to other crew members. However, should MTL be faced
with an inexperienced crew, unacquainted with the RRF program, special
provisions will be made to counsel the senior officers on the MARAD/Ship
Manager/MSC alliance and their leadership duty as governed by the
contract.

**P 1.2 Training**

**P 1.2.1** Training will be furnished by MTL, MARAD and MSC, as
necessary, regarding ship reporting, accounting and administrative
systems like PC.SAL and RRF-MARTS. Additionally, all licensed crews will
become acquainted with the MARAD Deck and Engine Operating manuals and
the MARAD - RRF Operations Management Manual.

Worthy of note, MTL holds that if officers and crew do not have
significant and direct experience with the ship\'s unique equipment, a
manufacturer\'s authorized technical representative will be summoned to
provide specific operation and maintenance training.[^51]

**[Q 1.0 Cost Control Methodology]{.underline}**

**Q 1.1 Factors**

**Q 1.1.1** Several factors which influence activation cost include, but
are not limited to, competitive procurement, price reasonableness,
receipt of verification, monitoring and supporting document review.
MTL\'s direct procurement policy supports the Government\'s goal of cost
efficiency by direct enlistment of specialty service, supplies,
outfitting and provisioning.

**Q 1.1.2** MTL\'s stated plan to limit chandler, vendor and shipyard
subcontracting gives added dimension to the company\'s commitment to
economy and efficiency.

**Q 1.1.3** Working closely with the Government designated ACOTR vice
COTR, MTL\'s Purchasing Department obtains competitive quotes from rival
vendors. Through sophisticated comparison techniques, the company
determines if the quoted product bids are commercially acceptable, non
collusive and reasonably priced.

**Q 1.2 Pre-Cut Requisitions**

**Q 1.2.1** When the pre-cut requisitions are initiated, MTL issues a
purchase order. Color coded to simplify accounting, a white copy is
issued to the vendor who in turn provides the product to the receiving
ship. Maintaining the yellow copy for record, the company forwards the
green and pink copy to the receiving ship.

**Q 1.2.2** Once the product is delivered and accounted for onboard, the
pink purchase orders are signed, dated and immediately forwarded to
MTL\'s Purchasing Department where the Accounting Department collates,
categorizes and compares these receipts to the vendor supplied invoices.

**Q 1.3 Procurement Procedures**

**Q 1.3.1** Through efficient accounting and procurement procedures, MTL
affords a user friendly audit environment to satisfy the contract\'s
purchase order monitoring and supporting document review while
minimizing product and document turn around time.

**Q 1.3.2** Additionally, by using these perpetual data requirements,
MTL monitors inventory, accounts payable, and accounts receivable and
maintains the ability to provide timely analyses of these accounts.

**Q 1.4 Specific Cost Control**

**Q 1.4.1** Cost control on the following areas will be completely
addressed prior to and during activation:

> **a. Shipyard labor man hours and percentage fixed shipyard man hour
> rates**
>
> After the informal Activation Specification copy is given to a
> competing shipyard, the company will require these ship repair
> facilities to provide in writing their proposed man hours, including
> the percentage of man hours fixed by shipyard labor rates. Therefore,
> at activation, MTL maintains a benchmark from which to gauge actual
> activation shipyard parameters.
>
> **b. Materials supplied by shipyard**
>
> Included in their inquiry, MTL requires the attending shipyard to
> furnish a comprehensive list of the materials they will supply during
> the activation **and** the material mark-up rate. The company uses
> this list and the mark-up rate to not only compare shipyards, but also
> to obtain an objective bid.
>
> **c. Shipyard subcontractor assigned to activation**
>
> As COTR, the company\'s Contracting Officer and the attending Port
> Engineer reserve the right to accept, reject or question the
> activation shipyard\'s judgment in selecting subcontractors. Should
> MTL determine a shipyard subcontractor is unsatisfactory, the company
> will insist on their replacement with one that satisfies MTL\'s high
> standards.
>
> **d. Technical Representatives**

At activation MTL\'s significant data bank of qualified technical
representatives ensures the company is able to provide proficient and
knowledgeable technical experts. Through this and other sources, MTL
gives the Government increased depth, economy and effective service at
minimal cost.

**Q 1.4.2** MTL\'s Cost Control Plan limits subcontracting by ship
chandlers, vendors and shipyards and the company makes every attempt to
procure specialty services, supplies and outfitting through its in-house
Purchasing Department.

**Q 1.4.3** Both the vessel and MTL\'s New Jersey office maintain
\"Pre-cut\" stores and consumables requisitions predicated for sustained
vessel operation for seven(7) day, ninety(90) day, and one hundred
eighty(180) day operations.

The \"Pre-cut\" requisitions are shown in Appendix 23.

**[R 1.0 Activation]{.underline}**

**R 1.1 Cost Estimate**

**R 1.1.1** Notwithstanding emergency growth work and the maritime
industry\'s dynamic pricing structure, a best cost estimate format for
the total activation effort is itemized below:

> **a.** Activation Shipyard (Activation Specification estimate total)
>
> **b.** Technical Representatives procured directly by MTL
>
> **c.** Specialty Contractors procured directly by MTL
>
> **d.** Parts and Equipment procured directly by MTL
>
> **e.** Crew and Crew Transportation
>
> **f.** Tugs, Pilots, Agents and port charges
>
> **g.** Provisions, stores, consumables and outfitting
>
> **h.** Crew Activation Overtime
>
> **i.** Athletic Equipment (may be included in the stores requisition)
>
> **j.** Agents Fees.

**R 1.1.2** Realizing these costs will be merely estimates, and in no
way obligate MTL to confirmed pricing bids, MTL will make every effort
to secure the most economical product and service prices to the
Government.

Cost estimates for seven (7), ninety (90), and one hundred and eighty
(180) day sustained operation are included as Appendix 13.

**[S 1.0 MARAD Designated Ship Manager Statement]{.underline}**

**S 1.1 Notification Letter**

**S 1.1.1 Draft Copy**

> USCG Addresses:
>
> Headquarters and ALL Districts
>
> Dear Sir,
>
> Pursuant to the terms and condition described within the U.S. Maritime
> Administration\'s contract DTMA8-C-00021 of 01 October 2000, MTL has
> been awarded Ready Reserve Force custody of the following USCG
> Certified and Documented Vessels.

  ----------------------- ----------------------- -----------------------
  Ship Name               Official Number         Call Sign

                                                  

  MV Cape Hudson          901127                  KMJN
  ----------------------- ----------------------- -----------------------

> Upon activation notification and in accordance with the MOU between
> MARAD and the USCG, MTL will advise the USCG Office of Marine
> Inspection and confirm MARAD\'s initial contact.
>
> Should you have any further questions regarding activation plans and
> procedures, please contact me.
>
> Sincerely,
>
> John M. Collins
>
> Marine Transport Lines, Inc.
>
> RRF Fleet Manager

copy to: file

**[T 1.0 180 Days]{.underline}**

**T 1.1 Cost Efficiency**

**T 1.1.1** Providing the most cost effective, professional and
efficient activation, MTL systematically uses this MARAD approved
Activation Plan. Accepting the dynamic nature of an activation, MTL
dedicates only its best team of qualified professionals and will deliver
to the Government an excellent activation product.

**T 1.1.2** MTL believes that Activation is the most intense phase, and
demands expertise and exceptional capabilities due to the short time
allowed to activate, man, store and provision the assigned ship, satisfy
the ABS and USCG requirements and tender the ship within its assigned
readiness period.

**[T 2.0 Plan]{.underline}**

**T 2.1 Overview**

**T 2.1.1** An overview of the company\'s Plan structure follows.

> **a.** Implement the approved Activation Plan.
>
> **b.** Based on bids or price quotations received from previously
> issued RFP\'s, the company awards industrial assistance service
> contracts to activate the ship.
>
> **c.** Provide Activation Specifications and perform technical
> oversight, performance monitoring, and contract administrative
> functions.
>
> **d.** Arrange for tugs and pilots to shift the ship to
> repair/activation facilities, as required, if not delegated to the
> activation facility as part of the activation contract.
>
> **e.** Direct work of the activation facilities and all
> subcontractors.
>
> **f.** Coordinate with maritime unions to man the ship.
>
> **g.** Receive and sign on the joining crew.
>
> **h.** Coordinate with MARAD Surveyors to make periodic progress
> reports.
>
> **i.** Arrange through the most economical and/or expedient sourcing
> for stores, provisions and bunkers, if required.
>
> **j.** Arrange USCG inspections and ABS surveys.
>
> **k.** Notify MARAD of the need for any priorities required for the
> use of facilities and manpower, or the need for any USCG, ABS or FCC
> waivers.
>
> **l.** Schedule and conduct 24 hour sea trial, if required.[^52]
>
> **m.** Submit an Activation After-Action Report, including \'lessons
> learned\', problems and recommendations.

**T 2.1.2** As the corporate Activation Coordinator, MTL assumes the
responsibility to provide guidance and direction to the activation team.
MTL will use its management acumen to deliver the ship for tender on
time and budget.

**[U 1.0 Purchasing Department]{.underline}**

**U 1.1 Objective**

**U 1.1.1** The primary purpose of the Purchasing Department is to
provide quality equipment, supplies, materials and service where and
when needed. The department will accomplish this goal as economically as
practicable in support of the Ready Reserve Force program. The
equipment, supplies, material and service will be secured at the lowest
possible, attainable cost, consistent with sound commercial practice.

**U 1.1.2** Working within the guidelines of the Federal Acquisition
Regulations (FAR), the Purchasing Department solicits competitive bids
not only from proven suppliers and subcontractors, but also from small
disadvantaged and minority businesses.

**U 1.1.3** Challenged to provide quality product at reasonable cost,
sometimes on an instant notice, the Purchasing Department strictly
adheres to the policies and procedures presented in this Plan and
monitors changes in requirements, store levels and provision requests.
To accommodate the dynamic nature of product procurement, MTL has
developed a flexible time line and procedure from which it guides the
Purchasing Department to give the most cost effective and efficient
service.

**[U 2.0 Procurement Process]{.underline}**

**U 2.1 Key Employees**

**U 2.1.1** To adequately understand the vast majority of requirements
during activation, an overview of whom the company feels are key
participants in the ROS4 procurement process is provided below:

Attending Port Engineers

Chief Engineer

Master

Chief Mate

Purchasing Department

Vendors

Overland Transportation Company

Freight Forwarder

#########  Air Terminals

Ship Chandlers and Agents

**U 2.1.2** Because MTL uses procurement and delivery of pre-approved
requisitions for stores and provisions, the company believes it will
eliminate significant procurement problems. However, should they arise,
MTL has a workable system in place to accommodate the contingency.

**[V 1.0 Pre Sea Trial]{.underline}**

**V 1.1 Provisioning**

**V 1.1.1** Required to assist the attending Port Engineer in the
ship\'s timely delivery, the Purchasing Department works closely with
the vessel\'s Master to ensure all Steward Department provisioning
issues have been appropriately addressed. With the Chief Steward, the
Port Captain directs the receipt of ship stores and guarantees that all
the necessary health and sanitary certificates are onboard and current.
The attending Port Engineer also assists the Port Steward in organizing
all supply and provisioning requirements. Additionally, he coordinates
receipt of stores and provisions, including slop chest and athletic
equipment, affording minimum impact on the ship activation.

**V 1.1.2** Working closely with the attending Port Engineer, the Port
Captain keeps him aware of potentially difficult provision problems.

**V 1.2 Pre Arranged Provisions**

**V 1.2.1** The Purchasing Department and ship\'s Steward Department
will contact the local port ship chandlers to deliver all provisions as
per pre-cut requisitions as well as coordinate and assist in the loading
of provisions. Additionally, they will purchase stores and spare parts
if and when required.

> **V 1.2.1.1** Pre-cut requisitions (Appendix 23) for provisions and
> consumable supplies will be part of the activation Plan and will cover
> periods of 7 days, 90 days and 180 days. These pre-cut requisitions
> will be placed with the local ship chandlers at activation ports. In
> the rare event the pre-arranged 7, 90 and 180-day provisions may not
> have completely arrived, MTL has instructed its agent to initiate
> economical provision purchase in support of the activation and sea
> trial.

**[W 1.0 REGULATORY REQUIREMENTS]{.underline}**

**W 1.1 ABS**

**W 1.1.1** Pursuant to the Memorandum of Understanding between MARAD
and ABS, MTL acknowledges those terms contained therein and will comply
as required.

**W 1.1.2** To assure capability of sustained operations for 180 days,
necessary ship repairs will be completed during the activation period.
MTL personnel will demonstrate to the attending ABS Surveyor the
satisfactory operation of all ship\'s equipment and systems.

**W 1.1.3** Additionally, the company accepts that the Classification
requirements for activation survey will take into account the age and
condition of the vessel, the deactivation method and active retention
regarding the precautions taken to preserve the vessel, and the results
of surveys during deactivation and active retention.

**W 1.1.4** Although the ROS ships operate under a Continuous Survey,
MTL prudently maintains other classification conditions directed within
the term of this contract.

> **W1.1.4.1** Consequently, if the activated ship is on a Special
> Annual Survey, it will undergo a new Special Annual Survey and
> Mandatory Annual Safety Construction Survey. Upon satisfactory
> completion of these surveys a one (1) year Provisional Load Line
> Certificate and a one (1) year Safety Construction Certificate will be
> issued. Additionally, MTL ensures that a conventional Special Periodic
> Survey will be completed within that year.
>
> **W1.1.4.2** Presently, the ships are on a Continuous Survey. Upon
> activation, MTL understands that the ABS surveys will be accomplished
> to the satisfaction of the attending Surveyor. Additionally, during
> activation, the company expects to be issued short term Provisional
> Load Line Certificates and Safety Construction Certificates.

**W 1.1.5** MTL realizes the ABS may conduct additional tests and
surveys, to include:[^53]

Dry-docking Survey

Propeller Shaft Survey

Electrical Equipment Survey

Boiler Survey

Automated and Remote Control Surveys

Hydrostatic Testing of Ballast Tanks

**W 1.2 United States Coast Guard**

**W 1.2.1** Pursuant to the Memorandum of Understanding between MARAD
and USCG, MTL acknowledges these terms and will comply as required.

**W 1.2.2** Once an activation is initiated, MTL understands that MARAD
immediately notifies the cognizant Officer in Charge Marine Inspection
and confirms the ship\'s preparation for \"Ready For Sea\" status.[^54]

**W 1.2.3** In his capacity as COTR and to ensure all outstanding
requirements issued during the Phase IV Maintenance period have been
corrected, the attending Port Engineer will aid the USCG in conducting
deficiency checks. And, if due to time constraints, any outstanding
deficiencies not affecting the seaworthiness of the ship cannot be
corrected, the company recognizes that these deficiencies may be
deferred until after activation.

**W 1.2.4** National Defense considerations may dictate that precedence
be given to meeting ship ready for sea requirements over inspection and
certificate regulation. **If, during activation, MTL ascertains that in
the interest of National Defense a waiver appears warranted, MTL will
immediately advise the attending Surveyor of the need for a National
Defense Waiver**.[^55]

MTL further realizes that under the provisions of 46 CFR 6.01 or 33 CFR
19.01, only MARAD may initiate such a waiver. However, MARAD may request
that COMSC request the waiver under 46 CFR 6.06 or 33 CFR 19.06.[^56]

**W 1.2.5** During the activation period, MTL pledges to assist and
cooperate fully with the USCG Inspector while he conducts testing of
fire pumps, steering motors, generators, safety valves, relief valves,
fire hoses, life rafts, lifejackets, lifeboats, and other engineering,
lifesaving and fire fighting systems.

**W 1.2.6** Additionally, MTL accepts that the USCG will issue or
reissue the Certificate of Inspection only after any outstanding
requirements, testing of vital systems and/or issuance of any waivers
have been accomplished. MTL directs the attending Port Captain to
correlate these regulatory requirements to make them an important and
integral part of the complete activation effort.[^57]

**W 1.3 Master\'s Blue Book**

**W 1.3.1** Located onboard the ship, originals and/or copies of
original regulatory documents are maintained as current. They include,
but are not limited to:

> **1. Certificate of Classification for Hull**
>
> **2. Certificate of Classification for Machinery**
>
> **3. Classification Certificate for Refrigerating Plant**
>
> **4. Drydock Report of Ships Hull**
>
> **5. Drydock and Propeller Report**
>
> **6. International Load Line Certificate**
>
> **7. Report of Annual Load Line Inspection**
>
> **8. Mandatory Annual Survey Report**
>
> **9. Cargo Ship Safety Construction Certificate**
>
> **10. Preliminary Trim and Stability Booklet**

11\. Supplementary Safety Construction Survey Report Steering Gear

> **12. Certificate of Stern Ramp**
>
> **13. Certificate for Provision Crane**
>
> **14. Certificate of Ownership of Vessel**
>
> **15. Vessel Inspection Record**
>
> **16. Certificate of Inspection**
>
> **17. DOT - E 7280**
>
> **18. Certificate of Documentation**
>
> **19. Certificate of Admeasurement**
>
> **20. Safety Equipment Certificate**
>
> **21. Certificate of Deadweight**
>
> **22. Safety Radiotelegraphy Certificate**
>
> **23. International Oil Pollution Prevention Certificate**
>
> **24. Panama Canal Tonnage Certificate**
>
> **25. Suez Canal Special Tonnage Certificate**
>
> **26. Oil Transfer Manual**
>
> **27. Stability Test Certificate**
>
> **28. Approval Certificate for Fire Nozzle**
>
> **29. Approval Certificate for Chain Ladder**
>
> **30. Certificate for Standard A Ship Earth Station**
>
> **31. Ship Aircraft Radio Station License**
>
> **32. Vessel Bridge-to-Bridge Radiotelephone Certificate**
>
> **33. Certificate of Sanitary Construction**
>
> **34. Derating Exemption Certificate**
>
> **35. Pilot Ladder Certificate**
>
> **36. Inspection of Life raft Certificates**
>
> **37. Fire Equipment and Safety Equipment Certificates and Service
> Reports**

**W 1.3.2** MTL has appointed the attending Port Engineer as custodian
of the original and photocopied documents.

**W 1.4 Maintenance**

**W 1.4.1** In accordance with the Memorandum of Understanding between
MARAD, the USCG and ABS, MTL agrees to keep the ship in Class.
Additionally, the Periodicity Table signals the time intervals when MTL
expects the vessel to be inspected and recertified.[^58]

**W 1.4.2** Working with Federal Agencies, the attending Port Captain
not only investigates pending regulatory changes, he researches new
directions in international requirements. Once identified and required,
MTL inserts them in the Certification data base before placing the new
documents in the Master\'s Blue Book.

**[X 1.0 Tender]{.underline}**

**X 1.1 Reporting and Tendering Requirement**

**X 1.1.1** Given the nature of activation, it is necessary to closely
monitor events with relation to the activation milestone schedule. It is
important that the milestones be adhered to and that key events are
accomplished at the designated times.

**X 1.1.2** In order to monitor the progress of the activation, a
morning meeting will be held each day with the attending Port Engineer,
Port Captain (if assigned), Master, and Chief Engineer. At this meeting
the accomplishments of the previous day and potential problems will be
identified. A review of the scheduled events for the coming day will be
conducted. This will be done in order to maintain focus and keep the
activation on track.[^59]

**X 1.2 Tender Memorandum**

**X 1.2.1** Prior to tender, the MSC representative not only witnesses
critical dockside cargo gear tests, he attends the sea trials.
Consequently, after MARAD tenders the vessel to MSC, MTL accepts the
vessel in Phase O using the MARAD approved Tender Memorandum as the
accounting vehicle.

**X 1.2.2** When the ship is ready to conduct unrestricted operations,
MTL authorizes the attending Port Engineer to inform the MARAD Surveyor
that the ship is ready for tender to MSC. The ship is tendered to the
senior MSC representative present. Recognizing that the MARAD Region
notifies MARAD headquarters of a tender, MTL will telex a Tender
Memorandum to the Region\'s Ship Operations and Maintenance Officer and
MAR-611 noting the date, time and location of vessel tender to MSC.[^60]

**X 1.3 MSC Acceptance**

**X 1.3.1** Normally, upon acceptance the cognizant MSC Area Commander
assumes ship operational control responsibilities. However, MTL
understands that **contractual control remains a MARAD responsibility at
all times, and there is no contractual relationship between the company
and MSC or any other Navy Operational Commander.**

**[Y 1.0 Plan Update]{.underline}**

**Y 1.1 Activation Plan Revision Schedule**

**Y 1.1.1 [This Activation Plan is not a static document. Therefore,
review of the document will be performed on a periodic
basis.]{.underline}** At a minimum, the document will be reviewed on a
**yearly** basis so that any changes in requirements can be
incorporated. Similarly, upon change of vessel status, such as from
retention to FOS, the Activation Plan will be reviewed and necessary
changes **will be incorporated**.

**Y 1.1.2** This Activation Plan **will** be reviewed and changed as
necessary when the vessel returns to lay-up. Periodic review of the
document **will** be performed in order to keep critical information
current.

**Y 1.1.3** Revisions to the document **will** be distributed to **all**
critical parties. The primary Activation Plan will be maintained at
MTL\'s head office and distributed to all key personnel. Two copies of
this Plan will also be maintained in a secure place on the vessel in
order to allow immediate access to persons arriving on the scene.

**[Z 1.0 Group Activation Procedure]{.underline}**

**Z 1.1 Multi-Ship** **Activation**

**Z 1.1.1** Notwithstanding the increased responsibility MTL incurs with
a multi ship activation, the company\'s overall Activation Plan
adequately covers normal contingencies. Should extraordinary
circumstances develop during a multi-ship activation MTL\'s professional
team will tackle the problem\'s magnitude and scope by employing the
procedures, plans, schedules and techniques as explained within this
Activation Plan.

**Z 1.2 Autonomous Activation**

**Z 1.2.1** Each Plan should stand alone upon implementation. However,
understanding the magnitude of the challenges, MTL recognizes that
conditions are dynamic and situations change. Therefore, as they are
identified during Phase IV, the Fleet Manager will take adequate
precautions to remedy potentially significant Activation Plan problems.

**Z 1.3 Positive Control**

**Z 1.3.1** Through constant and immediate communication and attention,
the Fleet Manager retains positive control of the condition and
readiness of MTL\'s RRF ships. Collectively, through the Activation
Plan, the MTL team will give the Government superior and professional
service, at reasonable cost.

**[AA 1.0 Activation Plan Contract Requirements]{.underline}**

**AA 1.1 Regulatory Requirements**

**AA 1.1.1** The vessel is maintained in class with the ABS and in
compliance with all inspection requirements of the USCG. In addition,
all requirements of the FCC and the USPHS are met. It is the
responsibility of MTL to ensure that all certificates are kept current.

> **AA 1.1.1.1** A current USCG Pre-Inspection package and ABS Status
> Report included as Appendices 14 and 15, respectively. **These are
> dynamic documents, therefore, MTL will request new USCG Pre-Inspection
> Packages and ABS Survey Reports quarterly, and/or at activation and
> ensure distribution to the ships and the attending Port Engineer.**

**AA 1.1.2** Local representatives of ABS and USCG will be notified of
the Notice to Activate, and a schedule for necessary inspections will be
established. These inspections will generally be governed by the
Memorandum of Understanding (MOU) currently in effect between MARAD and
the appropriate regulatory body. If necessary, FCC and USPHS will be
called and inspections will be arranged.

**AA 1.2 Departure**

**AA 1.2.1** The vessels will depart with all requirements of the
cognizant regulatory bodies having been met or waived.

**[AA 2.0 Documents]{.underline}**

**AA 2.1 Maintained as Current**

**AA 2.1.1** Located onboard the ship, originals and/or copies of
original regulatory documents are maintained as current. They include,
but are not limited to:

> **1. Certificate of Classification for Hull**
>
> **2. Certificate of Classification for Machinery**
>
> **3. Classification Certificate for Refrigerating Plant**
>
> **4. Drydock Report of Ships Hull**
>
> **5. Drydock and Propeller Report**
>
> **6. International Load Line Certificate**
>
> **7. Report of Annual Load Line Inspection**
>
> **8. Mandatory Annual Survey Report**
>
> **9. Cargo Ship Safety Construction Certificate**
>
> **10. Preliminary Trim and Stability Booklet**

11\. Supplementary Safety Construction Survey Report Steering Gear

> **12. Certificate of Stern Ramp**
>
> **13. Certificate for Provision Crane**
>
> **14. Certificate of Ownership of Vessel**
>
> **15. Vessel Inspection Record**
>
> **16. Certificate of Inspection**
>
> **17. DOT - E 7280**
>
> **18. Certificate of Documentation**
>
> **19. Certificate of Admeasurement**
>
> **20. Safety Equipment Certificate**
>
> **21. Certificate of Deadweight**
>
> **22. Safety Radiotelegraphy Certificate**
>
> **23. International Oil Pollution Prevention Certificate**
>
> **24. Panama Canal Tonnage Certificate**
>
> **25. Suez Canal Special Tonnage Certificate**
>
> **26. Oil Transfer Manual**
>
> **27. Stability Test Certificate**
>
> **28. Approval Certificate for Fire Nozzle**
>
> **29. Approval Certificate for Chain Ladder**
>
> **30. Certificate for Standard A Ship Earth Station**
>
> **31. Ship Aircraft Radio Station License**
>
> **32. Vessel Bridge-to-Bridge Radiotelephone Certificate**
>
> **33. Certificate of Sanitary Construction**
>
> **34. Derating Exemption Certificate**
>
> **35. Pilot Ladder Certificate**
>
> **36. Inspection of Life raft Certificates**

37\. Fire Equipment and Safety Equipment Certificates and Service
Reports

**AA 2.1.2** MTL designates the ROS4 Chief Mate[^61] as custodian of the
original and photocopy documents relative to the aforementioned
regulatory list.

**AA 2.2 Compliance**

**AA 2.2.1** MTL agrees to maintain the ship in Class in accordance with
the Memorandum of Understanding between MARAD, the USCG and the ABS.
Additionally, the periodicity table denotes the time intervals when MTL
plans the ships to be inspected and re-certified.[^62]

**AA 2.3 Pre-cut Requisitions**

**AA 2.3.1** Included as Appendix 23, the pre-cut[^63] requisitions for
provisions, deck stores, engine stores, tools, office supplies, and
outfit items are provided.

**[AB 1.0 Local Protection]{.underline}**

**AB 1.1 Fire and Police**

**AB 1.1.1** MTL faces security and protection challenges not only
particular to the location, but also peculiar to the ship. **MTL holds
formal meetings with the local police and fire departments at least
semi-annually**, and more often if required, to assure the Government,
the community and the crew that every precaution has been taken to
safeguard and protect their property, the local area and lives. In
addition, MTL provides dynamic and developing emergency plans.

**AB 1.2 Emergency Plans**

**AB 1.2.1** Emergency plans, analogous to those presented in the
Operations Plan, for fire, hurricane, flooding, hazardous material
disposal, oil spill containment, solid waste disposal, towing,
grounding, terrorism and bomb threats have been developed. Under
constant revision, these dynamic plans require great cooperation and
coordination. MTL continuously audits these plans and programs during
Phase IV, and incorporates the upgrades and changes into the current
revised Activation Plan on at least an annual basis.

**AB 1.2.2** These basic emergency plans are developed in consort with a
shipyard[^64] to ensure the Government ships are afforded the most
efficient and cost effective protection available.

> **AB 1.2.2.1** These plans are individually discussed during annual
> shipyard training, and modifications to the existing procedures are
> incorporated into the Activation Plan.
>
> **AB 1.2.2.2** At the completion of the shipyard training session MTL
> will prepare a report describing the training session and submit it to
> the COTR with a copy forwarded to MAR-611. Additionally, by separate
> letter, the company will notify the Administrative Contracting Officer
> at MARAD of the report\'s delivery.

**[AC 1.0 Plan Updates]{.underline}**

**AC 1.1 Activation Plan Revision Schedule**

**AC 1.1.1** The Activation Plan is **not** a static document.
Therefore, review of the document will be performed periodically and at
a minimum, it will be revised yearly. Similarly, upon change of ship
status, the Activation Plan will be reviewed and necessary changes will
be incorporated.

**AC 1.1.2** When the vessel returns to lay-up, the Plan will be
reviewed and changed as necessary. This periodic document review is
performed in order to keep critical information current. Document
revisions will be properly distributed.

**AC 1.1.3** Distributed to all key personnel, the approved Activation
Plan will be maintained at MARAD and MTL\'s head office. A copy of the
Plan will also be maintained at the attending Port Engineer\'s local
residence and two copies will be kept in a secure place onboard the
vessel to accommodate immediate access for critical personnel arriving
on the scene during activation.

**AC 1.1.4** MTL will ensure required updates and reviews will be
forwarded to MARAD for inclusion in and update of their copy of the
approved Activation Plan.

+-----+-----------------------------------------------------------------+
| ##  |                                                                 |
| # A |                                                                 |
| PPE |                                                                 |
| NDI |                                                                 |
| CES |                                                                 |
+-----+-----------------------------------------------------------------+
| 1\. | CONTACT LIST                                                    |
+-----+-----------------------------------------------------------------+
| 2\. | SEA TRIAL REPORT                                                |
+-----+-----------------------------------------------------------------+
| 3\. | READY RESERVE FORCE TURNOVER COMSCINST 4626.1A                  |
+-----+-----------------------------------------------------------------+
| 4\. | ACTIVATION SITREP                                               |
+-----+-----------------------------------------------------------------+
| 5\. | TENDER MEMORANDUM                                               |
+-----+-----------------------------------------------------------------+
| 6\. | CONTRACTOR CONTACT LIST                                         |
+-----+-----------------------------------------------------------------+
| 7\. | RFP                                                             |
+-----+-----------------------------------------------------------------+
| 8\. | ALERT AND NOTIFICATION LIST                                     |
+-----+-----------------------------------------------------------------+
| 9\. | PERSONNEL TRACKING SYSTEM SPREADSHEET                           |
+-----+-----------------------------------------------------------------+
| 1   | MARITIME LABOR/MGMT AFFILIATION/EMPLOYMENT USMM                 |
| 0\. |                                                                 |
+-----+-----------------------------------------------------------------+
| 1   | USCG APPROVED COURSE LIST                                       |
| 1\. |                                                                 |
+-----+-----------------------------------------------------------------+
| 1   | ALTERNATE MANNING LISTS                                         |
| 2\. |                                                                 |
+-----+-----------------------------------------------------------------+
| 1   | ACTIVATION COST ESTIMATE                                        |
| 3\. |                                                                 |
+-----+-----------------------------------------------------------------+
| 1   | USCG PRE-INSPECTION PKG                                         |
| 4\. |                                                                 |
+-----+-----------------------------------------------------------------+
| 1   | ABS SURVEY                                                      |
| 5\. |                                                                 |
+-----+-----------------------------------------------------------------+
| 1   | ACTIVATION CRITICAL PATH SCHEDULE                               |
| 6\. |                                                                 |
+-----+-----------------------------------------------------------------+
| 1   | NAQ QUESTIONNAIRE/FINGERPRINT                                   |
| 7\. |                                                                 |
+-----+-----------------------------------------------------------------+
| 1   | COMPANY EMPLOYMENT APPLICATION                                  |
| 8\. |                                                                 |
+-----+-----------------------------------------------------------------+
| 1   | CHANGE OF MASTER                                                |
| 9\. |                                                                 |
+-----+-----------------------------------------------------------------+
| 2   | CHANGE OF CHIEF ENGINEER REPORT                                 |
| 0\. |                                                                 |
+-----+-----------------------------------------------------------------+
| 2   | COURSE LIST                                                     |
| 1\. |                                                                 |
+-----+-----------------------------------------------------------------+
| 2   | SPARE PARTS RETURN POLICY                                       |
| 2\. |                                                                 |
+-----+-----------------------------------------------------------------+
| 2   | PRE-CUT REQUISITIONS                                            |
| 3\. |                                                                 |
+-----+-----------------------------------------------------------------+
| 2   | CURRENT INSPECTION/SURVEY REPORT                                |
| 4\. |                                                                 |
+-----+-----------------------------------------------------------------+
| 2   | CALL BACK LIST                                                  |
| 5\. |                                                                 |
+-----+-----------------------------------------------------------------+
| 2   | WAIVER                                                          |
| 6\. |                                                                 |
+-----+-----------------------------------------------------------------+

**[MARAD Washington Contacts]{.underline}**

Director, Office of Ship Operations 202-366-1875

Director of Operational Support 202-366-2629

Chief, Division of Ship Maintenance 202-366-2621

Chief, Division of Reserve Fleet 202-366-5752

Eugene Magee

Ship Operations Supervisor 202-366-2638

Ship Maintenance Supervisor 202-366-2632

Point of Contact with DMA/Charts/Pubs 202-366-2636

Sealift Enhancement Feature Program Coordinator 202-366-2635

**[MARAD Western Region - San Francisco Contacts]{.underline}**

Western Region Director 415-744-2580

Francis X. Johnston III

Ship Operations Officer 415-744-2577

Supervisory Marine Surveyor 415-744-2579

Suisun Reserve Fleet Contacts:

Joe Pecoraro 707-745-0487

Ben Yost 707-745-0487

Robert Coney 707-745-0487

**Marine Surveyors**

Simon P. Tao 415-744-2579

James E. Dunn 415-744-2578

**Contracting**

Mr. Cliff Whitfield 415-744-2924

Ms. Debra K. Velmere 415-744-4140

**[MARAD Tacoma - Contact]{.underline}**

Frank Linehan, Surveyor 206-272-4606

**[MARAD Long Beach - Contact]{.underline}**

James Schaff, Surveyor 310-547-6881

**[Military Sealift Command (MSC)]{.underline}**

COMSC (Fleet Operations, Washington, DC) 202-433-0041

COMSC (Fleet Operations, Bayonne, NJ) 201-823-5241

MSC - Norfolk 804-444-7713

MSC - Atlantic 201-823-7504

MSC - Pacific 415-302-6683

MSC - Long Beach 213-547-6645

> **SEA TRIAL INSTRUCTIONS**
>
> The Master and Chief Engineer shall familiarize themselves with the
> contents of the sea trial form presented below in order to participate
> at a meeting with the MARAD Trial Team Chairman. The MARAD Trial Team
> Chairman have been instructed to meet with the vessel\'s Master and
> Chief Engineer shortly after boarding in order to discuss the trial
> requirements and formulate a schedule of events mutually agreeable to
> all. It is anticipated that the trial will take two to three days.

**SEA TRIAL REPORT**

**FOR**

**M/V CAPE HUDSON**

**TRIAL DATES**

**\_\_\_/\_\_\_/\_\_\_ \-- \_\_\_/\_\_\_/\_\_\_**

**MTL SHIP MANAGEMENT, INC.**

***AS SHIP MANAGERS FOR THE***

**MARITIME ADMINISTRATION,**

**WESTERN REGION**

**[TABLE OF CONTENTS]{.underline}**

ADVANCE AGENDA 1

TRIAL CONDITIONS/SUMMARY 2

AHEAD FULL POWER TRIAL (Diesel) 6

AHEAD STEERING TEST 10

REVERSAL FROM AHEAD TO ASTERN 12

ASTERN ENDURANCE TRIAL (Diesel) 13

ASTERN STEERING TEST 14

REVERSAL FROM ASTERN TO AHEAD 15

ANCHOR WINDLASS TEST 16

DISTILLING PLANT TEST 18

MISCELLANEOUS AUXILIARY SYSTEMS 19

NAVIGATION EQUIPMENT 22

COMMUNICATION EQUIPMENT 24

MOORING EQUIPMENT 26

BOW THRUSTER & STERN THRUSTER 27

CARGO HANDLING EQUIPMENT (ROLL-ON/ROLL-OFF) 28

**[ADVANCE AGENDA]{.underline}**

**[TEST]{.underline} [TIME]{.underline}**

PRE-TRIAL CONFERENCE: TIME & DATE

H-HOUR - Departure from Sea Buoy: H

QUICK REVERSAL (Ahead to Astern): H+8

ANCHOR WINDLASS TEST: TBD

(Requires 100 feet of Depth)

AHEAD STEERING TEST: DURING H-H+8

QUICK REVERSAL (Astern to Ahead): H+8

ASTERN ENDURANCE TRIAL (15 Minutes): FOLLOWS ABOVE

ASTERN STEERING TEST: TBD

AHEAD FULL POWER TRIAL (8 Hours): H-H+8

DISTILLING PLANT TEST (6 Hours): H+1

MISCELLANEOUS AUXILIARY SYSTEMS: DURING H-H+8

(Switch @ 4 Hrs)

NAVIGATION EQUIPMENT (SAT/UNSAT): DURING H-H+8

COMMUNICATION EQUIPMENT (SAT/UNSAT): DURING H-H+8

MOORING EQUIPMENT (SAT/UNSAT): AT PIER

CARGO HANDLING EQUIPMENT (SAT/UNSAT): TBD

POST-TRIAL CONFERENCE: TBD

**[TRIAL CONDITIONS/SUMMARY]{.underline}**

VESSEL:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

TRIAL
ROUTE:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

COMMENCED:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

COMPLETED:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

CONDITIONS:
Sea\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Wind\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

DRAFTS:

Forward: \_\_\_\_\_\_\_\_\_\_\_ Mid: \_\_\_\_\_\_\_\_\_\_\_ Aft:
\_\_\_\_\_\_\_\_\_\_\_

DISPLACEMENT: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

LIQUIDS ABOARD (End of Trials) (BBLS):

Fuel: Diesel\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Heavy Oil\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Salt Water Ballast:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Oily Water Slops:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Fresh Water:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Lubricants:

Various Types - Supplier: \_\_\_\_\_\_\_\_\_\_\_\_

CHEMICAL TREATMENT: Supplier:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
(Distillers/Jacket Water)

**[TRIAL CONDITIONS/SUMMARY (CONT\'D)]{.underline}**

TRIAL PARTICIPANTS:

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ (MARAD
HQ) - Chairman

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ (MARAD
HQ) - Team Member

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ (MARAD
HQ) - Team Member

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ (MARAD
HQ) - Team Member

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ (Region
Surveyor) - Team Member

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ (Owner\'s
Agent)

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Master

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Chief Mate

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Chief
Engineer

CERTIFICATE/LICENSE DEFICIENCIES:

USCG: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

ABS: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

FCC: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

FIRE AND LIFEBOAT DRILL:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

[GENERAL ASSESSMENTS]{.underline}

VESSEL OPERATIONS: [Use as much space as required.]{.underline}

  -----------------------------------------------------------------------

  -----------------------------------------------------------------------

NAVIGATION/COMMUNICATIONS: [Use as much space as required.]{.underline}

  -----------------------------------------------------------------------

  -----------------------------------------------------------------------

**[TRIAL CONDITIONS/SUMMARY (CONT\'D)]{.underline}**

[GENERAL ASSESSMENTS]{.underline} (CONT'D)

HABITABILITY SPACES: [Use as much space as required.]{.underline}

  -----------------------------------------------------------------------

  -----------------------------------------------------------------------

PRESERVATION (Coatings): [Use as much space as required.]{.underline}

  -----------------------------------------------------------------------

  -----------------------------------------------------------------------

CREW DE-BRIEFINGS: [Use as much space as required.]{.underline}

  -----------------------------------------------------------------------

  -----------------------------------------------------------------------

MAJOR MACHINERY DEFICIENCIES: [Use as much space as
required.]{.underline}

  -----------------------------------------------------------------------

  -----------------------------------------------------------------------

SPARE PARTS/TOOLS: [Use as much space as required.]{.underline}

  -----------------------------------------------------------------------

  -----------------------------------------------------------------------

**[TRIAL CONDITIONS/SUMMARY (CONT\'D)]{.underline}**

[GENERAL ASSESSMENTS]{.underline} (CONT'D)

ENGINEERING DRAWINGS/INSTRUCTION BOOKS: [Use as much space as
required.]{.underline}

  -----------------------------------------------------------------------

  -----------------------------------------------------------------------

VEHICLE CARGO SPACES/RAMPS/DOORS/DECK MACHINERY:

[Use as much space as required.]{.underline}

  -----------------------------------------------------------------------

  -----------------------------------------------------------------------

GENERAL OBSERVATIONS: [Use as much space as required.]{.underline}

  -----------------------------------------------------------------------

  -----------------------------------------------------------------------

PROBLEM AREAS: [Use as much space as required.]{.underline}

  -----------------------------------------------------------------------

  -----------------------------------------------------------------------

ENCLOSURES:

a\. Lubricating Oil Schedule

b\. Equipment Vibration Test Report

c\. Equipment Thermographic Test Report

d\. RRF-MARTS Deficiency Reports

e\. Vessel\'s Crew Habitability Survey

f\. U.S. Coast Guard 835\'s

g\. Outstanding ABS Damage Surveys

h\. Vessel's Crew List

**[AHEAD FULL POWER TRIAL (Diesel)]{.underline}**

Description: The ship is to be operated for a continuous period of eight
(8) hours with the propulsion plant operating at the shaft speed
corresponding to MAXIMUM ABS POWER[^65], after steady conditions have
been attained. Particular note of elevated bearing temperatures, exhaust
temperatures and vibration or any other abnormalities should be noted in
the remarks.

Purpose: To demonstrate satisfactory operation of the propulsion plant
at full power.

**[ITEM]{.underline} [OBSERVED VALUE]{.underline}**

Time at start:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Time at completion:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Average Shaft RPM:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Shaft/Brake Horsepower:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Sea temperature:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Jacket Water Temperature:

In: \_\_\_\_\_°C

Out: \_\_\_\_\_°C

Barometric Pressure: \_\_\_\_\_\_mm Hg

Diesel Engine Intake Air Temp. \_\_\_\_\_\_°C

(Ambient Temp for Engine):

Main Stack (Exhaust) Temp: \_\_\_\_\_\_°C

Main Engine Fuel Oil Type: \_\_\_\_\_\_

Diesel Generator Fuel Oil Type: \_\_\_\_\_\_

Aux. Boiler Fuel Oil Type: \_\_\_\_\_\_

Lube Oil Pressure to Engine: \_\_\_\_\_\_kPa/cm²

Lube Oil Temperature to Engine: \_\_\_\_\_\_°C

**[AHEAD FULL POWER TRIAL (Diesel) (CONT\'D)]{.underline}**

TEMPERATURES (°C) [MIN]{.underline} [MAX]{.underline}

Exhaust:

Main Engine Turbo #1 \_\_\_\_\_ \_\_\_\_\_

Main Engine Turbo #2 \_\_\_\_\_ \_\_\_\_\_

Main Engine Turbo #3 \_\_\_\_\_ \_\_\_\_\_

SSDG #1 \_\_\_\_\_ \_\_\_\_\_

SSDG #2 \_\_\_\_\_ \_\_\_\_\_

SSDG #3 \_\_\_\_\_ \_\_\_\_\_

SSDG #4 \_\_\_\_\_ \_\_\_\_\_

SSDG #5 \_\_\_\_\_ \_\_\_\_\_

Bearings:

Main Engine \_\_\_\_\_ \_\_\_\_\_

SSDG #1 \_\_\_\_\_ \_\_\_\_\_

SSDG #2 \_\_\_\_\_ \_\_\_\_\_

SSDG #3 \_\_\_\_\_ \_\_\_\_\_

SSDG #4 \_\_\_\_\_ \_\_\_\_\_

SSDG #5 \_\_\_\_\_ \_\_\_\_\_

Main Thrust Bearing: \_\_\_\_\_ \_\_\_\_\_

Line shaft bearings (SAT/UNSAT): \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

GENERATOR PERFORMANCE:

  ---------------- ----------------- -- ----------------- -- ----------------- -- ----------------- -- -----------------
  Parallel         [SSDG                [SSDG                [SSDG                [SSDG                [SSDG
  Operation        #1]{.underline}      #2]{.underline}      #3]{.underline}      #4]{.underline}      #5]{.underline}

                                                                                                       

  KW:                                                                                                  

  AMPS:                                                                                                

  Power Factor:                                                                                        

  Power Output:                                                                                        

  Engine Load (%):                                                                                     
  ---------------- ----------------- -- ----------------- -- ----------------- -- ----------------- -- -----------------

**[AHEAD FULL POWER TRIAL (Diesel) (CONT\'D)]{.underline}**

  ---------------- ----------------- -- ----------------- -- ----------------- -- ----------------- -- -----------------
  Independent      [SSDG                [SSDG                [SSDG                [SSDG                [SSDG
  Operation        #1]{.underline}      #2]{.underline}      #3]{.underline}      #4]{.underline}      #5]{.underline}

                                                                                                       

  KW:                                                                                                  

  AMPS:                                                                                                

  Power Factor:                                                                                        

  Power Output:                                                                                        

  Engine Load (%):                                                                                     
  ---------------- ----------------- -- ----------------- -- ----------------- -- ----------------- -- -----------------

Fuel Oil Meter:

[TIME]{.underline} [READING]{.underline} [GPM]{.underline}

Reading 1 \_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_

Reading 2 \_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_

Reading 3 \_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_

Reading 4 \_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_

Reading 5 \_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_

Reading 6 \_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_

Reading 7 \_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_

Reading 8 \_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_

\(a\) Gallons of Fuel: \_\_\_\_\_\_\_\_

(Used in 8 Hours)

\(b\) Barrels per day: \_\_\_\_\_\_\_\_

\(a\) \* (0.071)

**NOTES:**

> \(1\) EXISTING SHIP'S GAUGES ARE TO BE USED TO RECORD MACHINERY
> TEMPERATURE, PRESSURE & RPM.
>
> \(2\) STANDBY AUXILIARY UNITS ARE TO BE SWITCHED OVER MIDWAY THROUGH
> THE POWER RUN.
>
> \(3\) PROPULSIVE HORSEPOWER FOR DIESEL ENGINES MAY BE ESTIMATED BY THE
> FOLLOWING METHODS:
>
> \(a\) Torsionmeter - When a torsionmeter is fitted, it may be used to
> determine horsepower. The accuracy of the meter should be checked by
> one of the other methods listed below, unless the meter has recently
> been calibrated.
>
> \(b\) Rack Position - Brake horsepower may be closely approximated by
> careful observations of fuel rack positions and comparison of these
> with data taken during shop tests, corrected for ambient conditions,
> if possible.
>
> \(c\) Indicator Cards - Indicator cards or equivalent may be taken on
> each cylinder, and the BHP may be computed with very good results for
> low or intermediate speed units. Engine efficiency data, other
> correlating data, or sample correction curves are also needed with the
> indicator card data to compute BHP.
>
> \(d\) When no other means are available, shaft horsepower on an
> existing ship, which has previously been on standardization trials,
> may also be obtained from the original Trial Data Book by entering the
> Propeller Shaft RPM versus Power Curve.

**REMARKS**:

**[AHEAD STEERING TEST]{.underline}**[^66]

Description: With the ship in the operational performance sea trial
condition regarding loading and proceeding ahead at endurance sea trial
horsepower move the handwheel at maximum rate as follows:

Midships to Hardover Right - Hold hardover for ten seconds.

Hardover Right to Hardover Left - Hold hardover for ten seconds.

Hardover Left to Hardover Right - Hold hardover for ten seconds.

Hardover Right to Midships - Maneuver complete.

> After ship\'s speed has been restored use the other steering power
> unit and repeat the above rudder movements. For hardover rudder
> movement rate, use the average degrees per second for total time from
> start to 5 degrees before ordered angle.

Purpose: To demonstrate satisfactory operation of the steering gear at
full power ahead and that the rudder rate attainable meets the required
rate of 2\_° per second. The operation of the steering engine regarding
performance, leakage, vibration and maintenance, etc., is to be
observed.

> NOTE: Regarding auxiliary means of steering - the standby unit of a
> dual hydraulic steering gear is the specified auxiliary means of
> steering and is to be tested as shown above.

[ITEM]{.underline} [PORT/FWD]{.underline} [STBD/AFT]{.underline}

Date of Test: \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_

Time at completion: \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_

Base Course: \_\_\_\_\_° STD \_\_\_\_\_° STD

Propeller Turns (at start): \_\_\_\_\_P RPM \_\_\_\_\_P RPM

Operation of the Trick Wheel: (SAT./UNSAT.)
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**[AHEAD STEERING TEST (CONT\'D)]{.underline}**

[PORT/FORWARD UNIT]{.underline}

Rudder Angle Degrees Ram Oil Pressure Time

(maximum) (seconds)

0° - 30°R \_\_\_\_\_ \_\_\_\_\_

35°R - 30°L \_\_\_\_\_ \_\_\_\_\_

35°L - 30°R \_\_\_\_\_ \_\_\_\_\_

35°R - 0°R \_\_\_\_\_ \_\_\_\_\_

[STARBOARD/AFT UNIT]{.underline}

Rudder Angle Degrees Ram Oil Pressure Time

(maximum) (seconds)

0° - 30°R \_\_\_\_\_ \_\_\_\_\_

35°R - 30°L \_\_\_\_\_ \_\_\_\_\_

35°L - 30°R \_\_\_\_\_ \_\_\_\_\_

35°R - 0°R \_\_\_\_\_ \_\_\_\_\_

**NOTES:**

> \(1\) UNITS WERE ORIGINALLY DESIGNED TO GO HARDOVER TO 30° ON THE
> OPPOSITE SIDE IN 28 SECONDS.
>
> \(2\) START TIMING AS SOON AS THE RUDDER BEGINS TO MOVE AND STOP
> TIMING AT 30°. HOLD HARDOVER POSITION FOR 10 SECONDS BEFORE EXECUTING
> THE NEXT MANEUVER.

**REMARKS:**

**[REVERSAL FROM AHEAD TO ASTERN]{.underline}**

Description: With the Ship in the trial condition and proceeding ahead
at endurance sea trial horsepower and normal machinery operating
conditions signal \"Full Astern\", maintaining rudder in the midships
position.[^67]

Purpose: To demonstrate satisfactory operation of the propulsion
machinery and control systems during a reversal from Full Ahead to Full
Astern.

**[ITEM]{.underline} [OBSERVED VALUE]{.underline}**

Date of Test: \_\_\_\_\_\_\_\_\_\_

Time of Test: \_\_\_\_\_\_\_\_\_\_

Ship\'s Speed at Start: \_\_\_\_\_\_\_\_\_\_knots

Shaft RPM beginning: \_\_\_\_\_\_\_\_\_\_

Time to stop shaft (seconds): \_\_\_\_\_\_\_\_\_\_

Time to DEAD SLOW Astern (seconds): \_\_\_\_\_\_\_\_\_\_

Time to SLOW Astern (seconds): \_\_\_\_\_\_\_\_\_\_

Time to HALF Astern (seconds): \_\_\_\_\_\_\_\_\_\_

Time to FULL Astern (seconds): \_\_\_\_\_\_\_\_\_\_

Maximum RPM astern: \_\_\_\_\_\_\_\_\_\_

Time to stop ship (seconds): \_\_\_\_\_\_\_\_\_\_

**NOTES:** (1) Upon completion of ahead steering test, stop the Main
Engine. When relative motion has ceased, engage engine astern.
"Crashback" test not permitted by MARAD Marine Surveyor, Mr. T.J. Baka
(5 May 94).

**REMARKS:**

**[ASTERN ENDURANCE TRIAL (Diesel)]{.underline}**

Description: The ship is to be operated astern at the maximum attainable
shaft horsepower for a duration of at least fifteen (15) minutes. After
the ship has attained way astern. The rudder is to kept in the midships
position during the test.

Purpose: Demonstrate satisfactory astern operation of the propulsion
plant.

[ITEM]{.underline} [OBSERVED VALUE]{.underline}

Time at start:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Time at completion:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Average Shaft RPM:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Jacket Water Temperature:

In: \_\_\_\_\_°C

Out: \_\_\_\_\_°C

TEMPERATURES (°C) [MIN]{.underline} [MAX]{.underline}

**Exhaust:**

Main Engine \_\_\_\_\_ \_\_\_\_\_

**Bearings:**

Main Engine \_\_\_\_\_ \_\_\_\_\_

**[ASTERN STEERING TEST]{.underline}**

Description: After the ship attains stern way during the Astern
Endurance Trial, the Astern Steering Test should be conducted. The hand
wheel should be moved rapidly as follows:

Midships to Hardover Right - Hold hardover for ten seconds.

Hardover Right to Hardover Left - Hold hardover for ten seconds.

Hardover Left to Hardover Right - Hold hardover for ten seconds.

Hardover Right to Midships - Maneuver complete.

> Switch to the other steering power unit and repeat the above rudder
> movements.

Purpose: To demonstrate satisfactory operation of the steering gear at
full power astern. The operation of the steering engine regarding
performance, leakage, vibration, and maintenance, etc.,is to be
observed.

[ITEM]{.underline} [PORT/FWD]{.underline} [STBD/AFT]{.underline}

Date of Test: \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_

Time at start: \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_

Time at completion: \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_

Base Course: \_\_\_\_\_\_\_° STD \_\_\_\_\_\_\_° STD

Shaft RPM at start: \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_

Ram Pressures (maximum PSI):

Rudder Angle

0° - 30°R \_\_\_\_\_ \_\_\_\_\_

35°R - 30°L \_\_\_\_\_ \_\_\_\_\_

35°L - 30°R \_\_\_\_\_ \_\_\_\_\_

35°R - 0° \_\_\_\_\_ \_\_\_\_\_

REMARKS:

**[REVERSAL FROM ASTERN TO AHEAD]{.underline}**

Description: With the Ship in the trial condition and moving at full
headway astern signal \"Full Ahead,\" maintaining rudder in the midships
position.

Purpose: To demonstrate satisfactory operation of the main propulsion
machinery and control systems during a reversal from Full Astern to Full
Ahead.

**[ITEM]{.underline}** **[OBSERVED VALUE]{.underline}**

Date of Test: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Time of Test: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Ship\'s Speed at Start: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Shaft RPM beginning: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Time to stop shaft: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Time to DEAD SLOW Ahead: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Time to SLOW Ahead (seconds): \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Time to HALF Ahead (seconds): \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Time to FULL Ahead (seconds): \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Time to stop ship (seconds): \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**NOTES/REMARKS:**

**[ANCHOR WINDLASS TEST]{.underline}**

Description: The Anchor Windlass Test is to consist of a demonstration
of the ability of each windlass to lower, hoist and hold the anchor and
chain.

> Each anchor is to be lowered under power to just below the water\'s
> surface and then hoisted simultaneously, a few feet (until clear of
> the water, minimum).[^68]
>
> Each anchor and at least one shot of chain is to be dropped under the
> control of the hand brake and then hoisted to the hawse pipe,
> individually, one at a time.
>
> The test to be conducted at a minimum water depth of 100 feet and with
> all due respect for the safety of personnel and the vessel.

Purpose: The purpose of the Anchor Windlass Test is to demonstrate the
mechanical functioning of the windlass and its ability to lower, hoist
and hold anchors and chains.

**[ITEM]{.underline}** **[OBSERVED VALUE]{.underline}**

PORT STBD

Date of Test: \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_

Time of Test: \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_

Water Depth (fathoms): \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_

(Minimum of 15 fathoms)

Ship\'s Position: \_\_\_ deg.\_\_\_\_\_ min. N \_\_\_ deg.\_\_\_\_\_min.
N

(LAT/LONG) \_\_\_ deg.\_\_\_\_\_ min. W \_\_\_ deg.\_\_\_\_\_min.W

Hoist Speed (ft/min): \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_

Observation of any tendency of the chain to jump whelps on the wildcats
during brake tests, signs of excessive vibration of foundation,
loosening of holding-down bolts and nuts, etc., to be noted.

**[ANCHOR WINDLASS TEST (CONT'D)]{.underline}**

**NOTES:** (1) Chain speed can be measured by the shot markings. 15
fathoms equal one shot, and one fathom equals six (6) feet. The windlass
was originally designed for a hoist speed of 30 ft./min. This time/speed
should be measured while lowering the last shot in from the time the
shot marker breaks the water's surface to the point that the anchor
swivel breaks the water's surface.

**REMARKS:**

**[DISTILLING PLANT TEST]{.underline}**

Description: Each Distilling plant to be operated for a period of six
(6) hours duration to provide the capacity in gallons per day.

Purpose: Demonstrate satisfactory operation of Distilling Plant at rated
capacity.

[ITEM]{.underline} [MAIN EVAP]{.underline} [FWD R.O.]{.underline} [AFT
R.O.]{.underline}

Date of Test: \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_

Time of Test: \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_

(start)

Time of Test: \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_

(completion)

Rated Capacity: \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_

(MT/DAY)

Distilling Plant Meter: \_\_\_\_\_\_\_\_gal. \_\_\_\_\_\_\_\_gal.
\_\_\_\_\_\_\_\_gal.

(start)

Distilling Plant Meter: \_\_\_\_\_\_\_\_gal. \_\_\_\_\_\_\_\_gal.
\_\_\_\_\_\_\_\_gal.

(completion)

Gallons per day: \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_

Salinity reading (ppm) \_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_

**NOTES:** (1) This test is to be conducted in conjunction with the
Ahead Endurance Trial.

**REMARKS:**

**[MISCELLANEOUS AUXILIARY SYSTEMS]{.underline}**

Description: The Miscellaneous Auxiliary Systems listed below are to be
given a service demonstration and checked off as satisfactory operation
is observed.

Purpose: To demonstrate satisfactory operation of the ship\'s
miscellaneous auxiliary systems.

[SYSTEM]{.underline} [OPERATION]{.underline}

Refrigeration Equipment: SAT/UNSAT

Galley Equipment: SAT/UNSAT

Air Conditioning System: SAT/UNSAT

Ventilation and Heating System: SAT/UNSAT

Water Treatment System: SAT/UNSAT

Ballasting and Deballasting Systems: SAT/UNSAT

Bilge Pump & System: SAT/UNSAT

Fire Pump & Firemain: SAT/UNSAT

Salt Water Service System: SAT/UNSAT

Fresh Water Service System: SAT/UNSAT

Cargo Space Ventilation: SAT/UNSAT

Sewage Disposal System: SAT/UNSAT

Elevators: SAT/UNSAT

Stabilization Systems: SAT/UNSAT

Hull Vibration: SAT/UNSAT

Machinery Vibration: See NOTES/COMMENTS

Heat/Temperature Survey: See NOTES/COMMENTS

**[MISCELLANEOUS AUXILIARY SYSTEMS (CONT\'D)]{.underline}**

**[SYSTEM]{.underline} [OPERATION]{.underline}**

Fueling Oil Handling:

Bunkering SAT/UNSAT

Transfer SAT/UNSAT

Service SAT/UNSAT

Heaters SAT/UNSAT

Purifiers SAT/UNSAT

Electrical Generating System:

Ship\'s Service SAT/UNSAT

Auxiliary Engine Driven SAT/UNSAT

Switchboards SAT/UNSAT

Wiring SAT/UNSAT

Parallel Operation SAT/UNSAT

Emergency SAT/UNSAT

Ship\'s Lighting:

House Internal SAT/UNSAT

House External SAT/UNSAT

Main Deck External SAT/UNSAT

Cargo Spaces SAT/UNSAT

Engine Spaces SAT/UNSAT

Auxiliary Spaces SAT/UNSAT

Storerooms/Lockers SAT/UNSAT

Sound Powered Phones SAT/UNSAT

(list types i.e., 1JV, 3JV, etc.):

Oil Water Separator: SAT/UNSAT

[DIESELS ONLY]{.underline}

Auxiliary Boilers:

Waste Heat SAT/UNSAT

Number in Op: \_\_\_\_\_\_\_\_\_\_

Oil Fired SAT/UNSAT

Number in Op: \_\_\_\_\_\_\_\_\_\_

Uptake Gas Temp: SAT/UNSAT

**[MISCELLANEOUS AUXILIARY SYSTEMS (CONT\'D)]{.underline}**

Piping: SAT/UNSAT

Safety Valves: SAT/UNSAT

Combustion Control: SAT/UNSAT

Fuel Oil System: SAT/UNSAT

Feed Water System: SAT/UNSAT

**NOTES/REMARKS:**

**[NAVIGATION EQUIPMENT]{.underline}**

Description: The navigation and other special equipment is to be given a
service demonstration and checked off according to the following
equipment list as satisfactory if operation is observed.

Purpose: To demonstrate satisfactory operation of the ship\'s navigation
system.

[SYSTEM]{.underline} [OPERATION]{.underline}

Gyro Compass (Primary) SAT/UNSAT

Gyro Compass (Backup) SAT/UNSAT

Magnetic Compass SAT/UNSAT

Auto Pilot SAT/UNSAT

Talkback System SAT/UNSAT

Rudder Angle Indicators SAT/UNSAT

RPM Indicators/Repeaters SAT/UNSAT

Chronometers SAT/UNSAT

Fathometer SAT/UNSAT

Fathometer Alarm SAT/UNSAT

Doppler Speed Log SAT/UNSAT

LORAN SAT/UNSAT

Power Failure Alarms SAT/UNSAT

SATNAV/GPS SAT/UNSAT

Smoke Detector Cabinet SAT/UNSAT

Radio Direction Finder (RDF) SAT/UNSAT

Radar 10 CM w/ARPA SAT/UNSAT

**[NAVIGATION EQUIPMENT (CONT\'D)]{.underline}**

[SYSTEM]{.underline} [OPERATION]{.underline}

ARPA (Part of 10 cm Radar) SAT/UNSAT

Radar 3 CM SAT/UNSAT

Course Recorder SAT/UNSAT

Navigation Lights SAT/UNSAT

Automatic Fog Signaling Device SAT/UNSAT

Weather Instruments: SAT/UNSAT

Anemometer SAT/UNSAT

Barograph SAT/UNSAT

Whistle SAT/UNSAT

Bridge Control SAT/UNSAT

**NOTES/REMARKS:**

**[COMMUNICATION EQUIPMENT]{.underline}**

Description: The communication equipment is to be given a service
demonstration and checked off according to the following equipment list
as satisfactory if operation is observed.

Purpose: To demonstrate satisfactory operation of the ship\'s
communication system.

[SYSTEM]{.underline} [OPERATION]{.underline}

Main Transmitter SAT/UNSAT

Reserve Transmitter SAT/UNSAT

Main Receiver SAT/UNSAT

Reserve Receiver SAT/UNSAT

VHF Equipment SAT/UNSAT

Hand-Held VHF Radios SAT/UNSAT

SSB HF Voice Radio SAT/UNSAT

2182 Alarms SAT/UNSAT

(Radio Room &Bridge)

Telex Equipment SAT/UNSAT

Facsimile Equipment:

Standard Office - SAT/UNSAT

Weather Fax - SAT/UNSAT

Auto Alarms SAT/UNSAT

(2182 Alarms-Radio Room & Bridge)

INMARSAT SAT/UNSAT

Standard C Terminal

NAVTEX Receiver SAT/UNSAT

**[COMMUNICATION EQUIPMENT (CONT\'D)]{.underline}**

[SYSTEM]{.underline} [OPERATION]{.underline}

**Emergency Equipment:**

EPIRBs: SAT/UNSAT

(\_\_\_\_\_No. of Units Aboard)

Lifeboat Radios: SAT/UNSAT

Admin. Equipment & Manuals: SAT/UNSAT

Equipment Manuals: SAT/UNSAT

MSC Comm Instructions: SAT/UNSAT

UHF (If installed): Not Equipped

**NOTES/REMARKS:**

**[MOORING EQUIPMENT]{.underline}**

Description: The operation of the vessel\'s mooring equipment[^69] is to
be demonstrated and its operational performance observed and checked off
according to the following equipment list as satisfactory operation is
observed.

Purpose: To demonstrate satisfactory operation of the ship\'s mooring
system.

[SYSTEM]{.underline} [OPERATION]{.underline}

Mooring Winches: SAT/UNSAT

(Type:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_)

Mooring Lines SAT/UNSAT

Chocks SAT/UNSAT

Fairleads SAT/UNSAT

Bollards SAT/UNSAT

Accommodation Ladders SAT/UNSAT

Pilot Ladders SAT/UNSAT

**NOTES/REMARKS:**

**[BOW THRUSTER & STERN THRUSTER]{.underline}**

Description: The Bow thruster test is to consist of a demonstration of
the ability of the bow thruster to position the bow without engine and
rudder assistance. The test is to be conducted with the vessel stopped
and headed into the wind. The thruster control lever is to be positioned
for maximum thrust to swing the bow to the left of the ship\'s heading
for 10 minutes or until the ship\'s heading changes 30 degrees left of
the original heading. The thruster control lever will then be positioned
for maximum thrust to swing the bow to the right for 10 minutes or until
the ship\'s heading changes 30 degrees right of the heading at which
left swing was stopped.

Repeat this test for the stern thruster.

Repeat this test for both thrusters.

Purpose: Demonstrate the ability of the Thrusters to Perform.

**[ITEM]{.underline} [OBSERVED VALUES]{.underline}**

**THRUSTERS:** [BOW]{.underline} [STERN]{.underline} [BOTH]{.underline}

Ship\'s Base Course: \_\_\_\_\_\_\_\_° \_\_\_\_\_\_\_\_°
\_\_\_\_\_\_\_\_°

Time of start: \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_

Power (KW): \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_

LEFT: Time (seconds)

to move 30° or degrees

moved in 10 minutes: \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_

RIGHT: Time (seconds)

to move 30° or degrees

moved in 10 minutes: \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_

Ship\'s heading at the end: \_\_\_\_\_\_\_\_° \_\_\_\_\_\_\_\_°
\_\_\_\_\_\_\_\_°

Sea Condition: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Depth of Water (fathoms):
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Wind Speed and Direction:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Draft: \_\_\_\_\_\_\_ m (Fwd) \_\_\_\_\_\_\_ m (Aft)

**NOTES/REMARKS:**

**[CARGO HANDLING EQUIPMENT (ROLL-ON/ROLL-OFF)]{.underline}**

Description: The operation of the vessel\'s cargo handling equipment is
to be demonstrated and its operational performance observed in regard to
the following components:

Purpose: To demonstrate operation of the ship\'s cargo handling
equipment.

**[SYSTEM]{.underline} [OPERATION]{.underline}**

**[Stern Ramps:]{.underline}**

**Operating Stations:**

Upper Deck: SAT/UNSAT

Lower Deck: SAT/UNSAT

Securing Devices: SAT/UNSAT

**[Stern Door:]{.underline}**

Operating Stations: SAT/UNSAT

Locking Device: SAT/UNSAT

**[Cargo doors:]{.underline}**

**Operating Stations:**

#3 Deck: SAT/UNSAT

#2 Deck: SAT/UNSAT

#1 Deck: SAT/UNSAT

**[Upper Deck Ramp Door (Guillotine):]{.underline}**

Operating Stations: SAT/UNSAT

Locking Devices: SAT/UNSAT

**[Ramp Covers:]{.underline}**

Operating Stations: SAT/UNSAT

Locking Devices: SAT/UNSAT

Deck: SAT/UNSAT

Deck: SAT/UNSAT

**[CARGO HANDLING EQUIPMENT (ROLL-ON/ROLL-OFF)(CONT\'D.)]{.underline}**

**[SYSTEM]{.underline} [OPERATION]{.underline}**

Cargo Crane (40 Ton): SAT/UNSAT

Stores Crane (5 Ton): SAT/UNSAT

Stores Crane (1 Ton): SAT/UNSAT

Port Accomodation Ladder

Platform Crane: SAT/UNSAT

**Hydraulic Power Room:**

Unit Operation: SAT/UNSAT

Leakage: SAT/UNSAT

**NOTES:** (1) Operation of the above listed hydraulic powered units to
be observed with regard to sluggish/sticking movement, vibration, time
of operation, leakage of hydraulic oil from operating cylinder and
control stations.

**REMARKS:**

READY RESERVE FORCE TURNOVER COMSCINST 4626.1A

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  -----------------------------------------------------------------------

DAILY ACTIVATION SITREP

Actual Date: \*\*/\*\*/\*\* Planned Date: \*\*/\*\*/\*\*

<table style="width:100%;">
<colgroup>
<col style="width: 6%" />
<col style="width: 3%" />
<col style="width: 2%" />
<col style="width: 4%" />
<col style="width: 5%" />
<col style="width: 5%" />
<col style="width: 3%" />
<col style="width: 3%" />
<col style="width: 4%" />
<col style="width: 3%" />
<col style="width: 3%" />
<col style="width: 3%" />
<col style="width: 3%" />
<col style="width: 3%" />
<col style="width: 3%" />
<col style="width: 3%" />
<col style="width: 3%" />
<col style="width: 3%" />
<col style="width: 3%" />
<col style="width: 3%" />
<col style="width: 3%" />
<col style="width: 3%" />
<col style="width: 3%" />
<col style="width: 3%" />
<col style="width: 3%" />
<col style="width: 3%" />
</colgroup>
<tbody>
<tr class="odd">
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td><blockquote>
<p>SHIP</p>
</blockquote></td>
<td><blockquote>
<p>R-Status</p>
</blockquote></td>
<td><blockquote>
<p>C-Status</p>
</blockquote></td>
<td><blockquote>
<p>Ship Manager</p>
</blockquote></td>
<td>Homeport</td>
<td>Current Location (if different) or Activation Facility</td>
<td><blockquote>
<p>Start Activation</p>
</blockquote></td>
<td><blockquote>
<p>Breakout Tow</p>
</blockquote></td>
<td><blockquote>
<p>Arrival at Activation Facility</p>
</blockquote></td>
<td><blockquote>
<p>Remove Blanks</p>
</blockquote></td>
<td><blockquote>
<p>Aux Fired Boiler Hydro</p>
</blockquote></td>
<td><blockquote>
<p>Aux Fired Boiler Operational</p>
</blockquote></td>
<td><blockquote>
<p>Port Boiler Hydro</p>
</blockquote></td>
<td><blockquote>
<p>Port Boiler Light-Off</p>
</blockquote></td>
<td><blockquote>
<p>Stbd Boiler Hydro</p>
</blockquote></td>
<td><blockquote>
<p>Stbd Boiler Light-Off</p>
</blockquote></td>
<td><blockquote>
<p>Main Eng JW at Proper Temp</p>
</blockquote></td>
<td><blockquote>
<p>Main Eng LO at Proper Temp</p>
</blockquote></td>
<td><blockquote>
<p>Main Eng FO at Proper Temp</p>
</blockquote></td>
<td><blockquote>
<p>Steam Norm. Pres/Temp at stops</p>
</blockquote></td>
<td><blockquote>
<p>Port #1 SSDG On-line</p>
</blockquote></td>
<td><blockquote>
<p>Stbd #2 SSDG On-line</p>
</blockquote></td>
<td><blockquote>
<p>#3 SSDG On-line</p>
</blockquote></td>
<td><blockquote>
<p>Ship Stores Reefers Light-off</p>
</blockquote></td>
<td><blockquote>
<p>Main Engine(s) Operational</p>
</blockquote></td>
<td><blockquote>
<p>Evap/ Distiller #1 Port On-line</p>
</blockquote></td>
</tr>
<tr class="odd">
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td>CAPE HUDSON</td>
<td>ROS-5</td>
<td>C-1</td>
<td>MTL</td>
<td>San Francisco, CA</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="odd">
<td><p>CAPE</p>
<p>HORN</p></td>
<td>ROS-4</td>
<td>C-1</td>
<td>MTL</td>
<td>San Francisco, CA</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td>CAPE HUDSON</td>
<td>ROS-4</td>
<td>C-1</td>
<td>MTL</td>
<td>San Francisco, CA</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="odd">
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
</tbody>
</table>

TENDER MEMORANDUM

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RFP

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# TELEPHONE CONTACT LIST

Marine Transport Lines, Inc.

1200 Harbor Blvd. (9th Flr.)

C-901

Weehawken, NJ 07087-0901

Telephone \# (201) 330-0200

Fax \# (201) 330-7791

24hr. Answering Service (201) 863-3370

[MARAD Department Contacts]{.underline}

PERSONAL TRACKING SYSTEM SPREADSHEET

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MARITIME LABOR/MGMT AFFILIATION/EMPLOYMENT USMM

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USCG APPROVED COURSE LIST

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ALTERNATE MANNING LISTS

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ACTIVATION COST ESTIMATE

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USCG PRE-INSPECTION PACKAGE

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ABS SURVEY

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ACTIVATION CRITICAL PATH SCHEDULE

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NAQ QUESTIONNAIRE/FINGERPRINT

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COMPANY EMPLOYMENT APPLICATION

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CHANGE OF MASTER

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CHANGE OF CHIEF ENGINEER

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COURSE LIST

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SPARE PARTS RETURN POLICY

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PRE-CUT REQUISITIONS

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CURRENT INSPECTION/SURVEY REPORT

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CALL BACK LIST

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WAIVER

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[^1]: ROS4 means that within four days of a notice to activate, the ship
    must be tendered to the United States Navy Military Sealift Command.

[^2]: Ship Repair Facility, Ship Manager, MARAD, MSC, US Army, USCG, ABS
    etc.

[^3]:
    > ^?^ This Plan is dynamic; so too are the critical path items. MTL
    > exercises discretion and professional license to adapt the Plan to
    > meet particular activation needs. (Appendix 16)

[^4]:
    > ^?^ Following completion of a successful activation, the MARAD
    > Surveyor tenders the ship to an MSC on-scene representative. Upon
    > acceptance, an MSC Area Commander assumes operational control
    > responsibilities and the Commander, MSC assumes administrative
    > control. However, **contractual control remains a MARAD
    > responsibility at all times. There is no contractual relationship
    > between MTL and MSC or [any]{.smallcaps} other Navy operational
    > commander.**

[^5]:
    > ^?^ Many shipyards or ship repair facilities may be contracted in
    > a multi ship activation.

[^6]:
    > ^?^ To resolve potential disputes during the change order bid
    > period, the attending Port Engineer acting on behalf of the US.
    > Government as COTR, will contact MTL\'s MARAD designated
    > Contracting Officer and the Acting Marine Superintendent if he
    > feels the Government will be unfairly attended.

[^7]:
    > ^?^ Section DTMA91-93-C-00045 section C3.5.4.b of this Activation
    > Plan applies.

[^8]:
    > ^?^ General Steamship contact name, address, phone and facsimile
    > numbers are retained in Appendix 1 of the Activation Plan in
    > accordance with DTMA91-93-C-00045 section C3.5.4i.

[^9]:
    > ^?^ A copy of this instruction is maintained at home office.

[^10]:
    > ^?^ Enclosure 1 of COMSCINST 4626.1A is used by the Turnover Team
    > during RRF activations.

[^11]:
    > ^?^ Ready Reserve Force Activation Test Checklist for MSC Turnover
    > Team is included in COMSCINST 4626.1

[^12]:
    > ^?^ Copy of Appendix 2.

[^13]:
    > ^?^ DTMA91-93-C-00045; section C3.8.3 peripherally applies.

[^14]:
    > ^?^ Copies of the Activation Situation Report and Tender Form are
    > presented as Appendices 4 and 5, respectively.

[^15]:
    > ^?^ Included as Appendix 5 of this Activation Plan.

[^16]:
    > ^?^ Additionally, MTL will provide recommendations for corrections
    > to discovered deficiencies.

[^17]:
    > ^?^ Cross referenced in accordance with MARAD Operations
    > Management Manual M.2.3.14.A.

[^18]:
    > ^?^ Sample Tender Memorandum included as Appendix 5.

[^19]:
    > Verified Fuel Report and copy of USCG 835\'s will be included as
    > enclosures to the Tender Memorandum.

[^20]: ^?^ Section DTMA8-C-00021; section C2.3 of the contract applies.

[^21]: ^?^ Functioning agencies include, but are not limited to the ABS;
    USCG; FCC; EPA; USDA; USN; USA(MTMC), Police, Fire and Sheriff\'s
    Departments.

[^22]: ^?^ Footnote 2 above applies.

[^23]: ^?^ Although formal competitive biding is not accomplished at
    no-notice activation, the shipyard is pre-selected. The Ship Repair
    Facility, which is awarded the contract, will normally be the one in
    the area where the ROS4 vessels are currently located. In the
    maintenance and planned activation, the lengthy lead-time may allow
    multiple bidding. However, because the vessel is located on the West
    Coast, the local shipyards enjoy a significant competitive
    advantage.

[^24]: ^?^ Refer to Appendix 7.

[^25]: ^?^ MTL will select activation facilities for no-notice
    activations and will award contracts based on bids or price
    quotations received from the previously issued Activation
    Specification IFBs. MTL intends to pre-bid no notice activation
    solicitation on a full and openly competitive basis.

[^26]: ^?^ Because there may be limited industrial resources available
    during a national emergency or large scale no-notice activation
    test, MTL realizes that MARAD may require the company to contract
    with specific activation facilities. Further, MTL acknowledges that
    facility alignment decisions will be guided by MARAD\'s latest RRF
    Full Scale Activation Plan.

[^27]: ^?^ Many shipyards or ship repair facilities may be contracted in
    a multi-ship activation.

[^28]: ^?^ Because this is a legitimate Navy reimbursable cost of
    activation, written Navy concurrence in terms of displacement loss
    compensation will be required by MARAD in advance of actual
    displacement. MARAD RRF OMM 2.3.4.4 applies.

[^29]: ^?^ To resolve potential disputes during the change order bid
    period, the attending Port Engineer acting on behalf of the
    Government as COTR, will contact MTL\'s Government designated
    Contracting Officer and the Marine Superintendent if he senses the
    Government will be inequitably attended.

[^30]: ^?^ The employees are required to provide vacation contact phone
    numbers, and additionally, as a general rule, employees do provide a
    contact phone number before they depart on holiday.

[^31]: The Notification/Alert List is included as Appendix 8 to the
    Activation Plan.

[^32]: Maintaining it at his local residence, the attending Port
    Engineer holds a copy of the current Notification/Alert List.

[^33]: The company maintains a Personnel Tracking System (PTS) for
    crews. This computer is implemented using Microsoft Excel software.
    An example of the PTS spreadsheet is included as Appendix 9.

[^34]: ROS4 indicates that within four days of a notice to activate the
    ship must be tendered to the United States Navy\'s Military Sealift
    Command.

[^35]: Appendix 10: 1993 Maritime Labor-Management Affiliations Guide.

[^36]: For his files, review and approval, MTL provides the COTR the
    temporary contract Port Engineer\'s resume, training history and
    professional qualifications.

[^37]: While simultaneous group activations are more arduous, the
    company believes its current temporary personnel staffing mechanism
    affords the US Government maximum coverage at minimum expense.

[^38]: MTL will ensure the temporary Port Engineer\'s additional
    qualifications are credible.

[^39]: Appendix 1, Appendix 6 and section G7.1.4 of this Plan.

[^40]: A list of necessary certificates, including but not limited to
    those presented in Appendix 24.

[^41]: Confidential and Secret Material Appendix 17; NAQ, Fingerprint
    forms provided at activation.

[^42]: Change of Master Report is a turnover item and will be completed
    following initial screen, interview and brief. It is included in the
    Plan as Appendix 19.

[^43]: Change of Chief Engineer Report is a turnover item and will be
    completed following initial screen, interview and brief. It is
    included in this Plan as Appendix 20.

[^44]: No Notice emergency activations in the first contract year
    obviously do not apply.

[^45]: MTL will provide copies of the updates plans, specifications and
    pre-cut requisitions in a timely manner.

[^46]: ^4^ See Appendix 13.

[^47]: Phase IV training prior to activation is a dynamic evolution, and
    requires constant attention. With industry, Union and Government
    support, MTL pledges to adequately monitor the training and provide
    qualified and competent crews to satisfy mission requirements.

[^48]: Appendix 25: Crew call back list.

[^49]: Appendix 27: Crew phase-in schedule.

[^50]: Unique Foreign Built Engineering Equipment, Auxiliaries and Cargo
    Gear.

[^51]: Arranged by and through MTL.

[^52]: Following completion of a successful sea trial, the MARAD
    Surveyor tenders the ship to an MSC on-scene representative. Upon
    acceptance, an MSC Area Commander assumes operational control
    responsibilities and Commander, MSC assumes administrative control.
    However, **contractual control remains a MARAD responsibility at all
    times. There is no contractual relationship between MTL and MSC or
    any other Navy operational commander.**

[^53]: When the ships are activated and actually placed into service
    they will revert to conventional Special Periodic Survey status and
    all rules are applicable. This does not apply to **No-Notice
    Activations** when the ships are placed in service for a limited
    period of time.

[^54]: Although ROS readiness condition is unlikely to change, MTL
    recognizes MARAD will be required to notify the cognizant OCMI,
    notwithstanding the ready for sea status of the activated ship.

[^55]: Application for Waiver and Waiver Order included as Appendix 26.

[^56]: If MARAD initiates the activation waiver request, the USCG is
    authorized but **not required** to grant the waiver and if granted,
    restrictive conditions such as time limits or guidance to be
    followed may be attached. However, if COMSC requests the waiver,
    regulations **require** that the waiver be granted **without**
    conditions.

[^57]: Additional Port Captain responsibilities are annotated in the
    Plan\'s section C3.5.4N referencing contract DTMA91-93-C-00045.

[^58]: Periodicity Table included as Appendix 15.

[^59]: Copies of the Activation Situation Report and Tender Form are
    presented as Appendices 5 and 6.

[^60]: Verified Fuel Report and copy of USCG 835\'s are included as
    enclosures to the Tender Memorandum

[^61]: Normally, at activation the ROS4 Chief Mate immediately assumes
    authority as ship Master.

[^62]: Periodicity Table included as Appendix 15.

[^63]: Pre-cut requisition cost estimates will be updated semi-annually
    or sooner if required.

[^64]: Local area shipyards.

[^65]: If continuous 100% ABS power is unattainable or creates
    potentially damaging or otherwise unsafe conditions, the full power
    run shall be conducted at reduced power and the record so noted.

[^66]: This item requires at least two observers in the steering gear
    room with stop watches and one observer on the bridge with phone or
    radio contact.

[^67]: This should be executed quickly, however, if the Chief Engineer
    desires, try it once gradually, then, based on satisfactory results,
    return to full speed ahead, and execute the maneuver a second time,
    faster.

[^68]: The simultaneous hauling of both anchors is not required if the
    vessel is equipped with separate windlass drives or motors for each
    anchor.

[^69]: Some of this equipment cannot be tested during sea trial. Take
    the word of the Chief Mate or Chief Engineer and so note for the
    record.