# Archived Information

# 14th Annual Management Information Systems Conference "Quality Data, Quality Decisions"

**February 26, 2001**

**Slide 1**

U.S. Department of Education

Office of the Chief Information Officer

14^th^ Annual Management Information Systems Conference

"Quality Data, Quality Decisions"

Craig B. Luigart

Chief Information Officer

Craig_Luigart@ed.gov

February 26, 2001

**Slide 2**

**Title: Elements of Data Quality**

(A diagram appears showing the elements of data quality. Data quality is
in the center of a circle with lines connecting to:

-   Common Collections

-   Timeliness

-   Consolidation -- Reduces Burden

-   Multiple Use -- Sharing of Data

-   Effectiveness)

**Slide 3**

**Title: Steps ED is Taking to Improve Data Quality**

-   Enterprise Information Management Integrated Project Team (EIM-IPT)
    developed to lead this effort at ED

-   Information collection simplified and more effective as process
    reinvented

-   Create a 'single face' for ED to receive and manage information
    collections

**Slide 4**

**Title: Enterprise Information Management -- Integrated Project Team
(EIM-IPT)**

-   Brings ED Principal Offices together to make information collection
    an enterprise-wide process

-   Develop information management strategies

-   Build Foundation

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-   Analyze data elements and collections

-   Evaluate data standardization efforts

-   Evaluate decision support systems

-   Begin to evaluate ED databases

-   Identify ideal information

-   Establish partnership process

**Slide 5**

**Title: Current Process**

(A diagram is shown of the 50 states and 17,000+ school districts
sending multiple information collections to separate federal education
programs.)

What is collected? Data that is duplicative, redundant, incomparable,
inaccurate, incomplete, unusable and misleading.

**Slide 6**

**Title: Current Process**

(The same diagram is shown as Slide 5 but asks:

What does this cause? Mass confusion, miscommunication and
misinformation

**Slide 7**

**Title: How Will We Fix This Broken Process?**

(A diagram is shown of the streamlined information collection process.
The Department's federal education programs will work through the
Enterprise Information Management -- Integrated Project Team (EIM-IPT)
to request information collections from the states and school districts.
The EIM-IPT will work through the Council of Chief State School Officers
(CCSSO), Education Information Advisory Committee (EIAC) and national
forums to coordinate requested information collections.)

**Slide 8**

**Title: Drivers**

-   Government Performance and Results Act -- 1993

-   Paperwork Reduction Act -- 1995

-   Clinger-Cohen (CIO) Act -- 1996

-   Government Paperwork Elimination Act -- 1998

-   E-World Cultural Change

-   New Administration

**Slide 9**

**Title: Key Components**

-   3 key components of a successful process for developing enterprise
    policies and processes are:

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-   Agency oversight at the Secretary and Deputy Secretary level;

-   Program Office ownership of, and commitment to information
    improvement activities;

-   Office of the Chief Information Officer (OCIO) facilitation of
    agency-wide information management activites and projects.

**Slide 10**

(A diagram is shown illustrating the three key components described in
Slide 9.)

-   The Deputy Secretary is connected to the Investment Review Board
    which is connected to the Assistant Secretary and the Chief
    Information Officer.

-   The Assistant Secretary is connected to the Principal Office
    Information Officer which is connected to both the Principal Office
    Technical Advisory Groups and the Principal Office Information
    Collection Proposals.

-   The Chief Information Officer is connected to the Deputy Chief
    Information Officer for Information Management which connects to the
    Associate Chief Information Officers and the Information Collection
    Certification Process.

-   The Principal Office Information Officer, Investment Review Board,
    Deputy Chief Information Officer for Information Management and
    Associate Chief Information Officers are then connected to the
    EIM-IPT.

-   The EIM-IPT is connected to data collection consolidation, data
    dictionary, data quality and data dissemination coordination.

-   The Principal Office Information Collection Proposals are connected
    to the Information Collection Certification Process.

-   Data collection consolidation, data dictionary, data quality, data
    dissemination coordination, Permanent Standing CCSSO-EIAC Task Force
    and Education Community are connected to the line connecting
    Principal Office Information Collection Proposals and Information
    Collection Certification Process.

-   The Council of Chief State School Officers are connected to the
    Permanent Standing CCSSO-EIAC Task Force.

-   The Information Collection Certification Process connects through
    the Deputy Chief Information Officer for Information Management to
    OMB. OMB is connected to the Chief Information Officer.

**Slide 11**

**Title: Major Activities to Improve Information Management**

-   Better Communication with Education Partners

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-   Regional Meetings -- Decision Support systems

-   National Meetings -- Ideal Education Information

-   CCSSO -- EIAC Permanent Standing Committee

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-   Enterprise Information Improvement

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-   Quality Reviews of Program Databases

-   Certification of Agency Databases

-   Establishment of Agency Data Dictionary