![](media/image1.wmf)**U.S. Department of Justice**

Office on Violence Against Women

The U.S. Department of Justice, Office on Violence Against Women
([www.usdoj.gov/ovw](http://www.usdoj.gov/ovw)) is pleased to announce
that it is seeking applications for funding for the Grants to State
Sexual Assault and Domestic Violence Coalitions Program. This program
furthers the Department's mission of advancing the goals of the Violence
Against Women Act by supporting State coalitions to serve as a
collective voice to end violence against women through collaboration
with federal, state, and local organizations, provide direct support to
member programs through funding, training and technical assistance,
public awareness activities and public policy advocacy, and ultimately
to fundamentally change the way that criminal justice agencies, victim
advocacy organizations, and service providers within local communities
address victim safety and offender accountability.

OVW FY 2006

Grants to State Sexual Assault

and Domestic Violence Coalitions

Program Solicitation

# Eligibility

Applicants are limited to State Sexual Assault and Domestic Violence
Coalitions

(See "Who is Eligible to Apply," page 5)

# Deadline

All Applicants should register online with GMS by 5:30pm eastern time on
April 3, 2006.

All applications are due by 5:30pm eastern time on April 7, 2006.

(See "Deadline For Applications", page 5)

**OVW is awaiting technical guidance from Congress that may affect the
funding formula for the State Coalitions program. Depending on what this
guidance directs, grantees may be required to resubmit budgets.**

# Contact Information

For assistance with the requirements of this solicitation, contact the
Office on Violence Against Women at (202) 307-6026.

This application must be submitted through the U.S. Department of
Justice's Office of Justice Programs (OJP) Online Grant Management
System (GMS). For technical assistance with submitting the application,
call the GMS Technical Assistance Support Line at (888) 549-9901.

Please note: If your program was impacted by the recent hurricanes in a
way that hinders your ability to submit your application for this grant
program, you may be eligible for an extension of the application
deadline. If you wish to apply for such an extension, please contact the
Office on Violence Against Women at 202-307-6026.

## CONTENTS

Overview of the Grants to State Sexual Assault and

Domestic Violence Coalitions Program p. 4

Deadline: Registration p. 4

Deadline: Application p. 5

Eligibility p. 5

-   Faith-Based And Other Community Organizations (if applicable) p. 5

State Coalitions Program Specific Information p. 6

Performance Measures p. 9

How to Apply p. 9

What An Application Must Include: p. 11

Standard Form 424 p. 11

Program Narrative p. 11

Budget and Budget Narrative p. 13

Indirect Cost Rate Agreement p. 14

Other Attachments p. 15

Additional Requirements p. 14

Appendixes:

Appendix A. Eligible State Sexual Assault and Domestic Violence
Coalitions p. 17

Appendix B. Quick Start Guide to Using the Grants Management System p.
20

Appendix C. Budget Detail Worksheet and Sample Budget p. 22

Appendix D. Letter of Non-Supplanting p. 29

**Grants to State Sexual Assault and**

**Domestic Violence Coalitions Program**

**(CDFA 16.588)**

## Overview

**About the Office on Violence Against Women**

The Office on Violence Against Women (OVW) is a component of the U.S.
Department of Justice. Created in 1995, OVW implements the Violence
Against Women Act (VAWA) and subsequent legislation and provides
national leadership against domestic violence, sexual assault, and
stalking. Since its inception, the Office has launched a multifaceted
approach to responding to these crimes. By forging state, local and
tribal partnerships among police, prosecutors, the judiciary, victim
advocates, health care providers, faith leaders, and others, OVW grants
help provide victims with the protection and services they need to
pursue safe and healthy lives while also enabling communities to hold
offenders accountable.

**About the Grants to State Sexual Assault and Domestic Violence
Coalitions Program (State Coalitions Program)**

Since enactment of the Violence Against Women Act (VAWA), groundbreaking
work has taken place in communities as victim advocates, police
officers, prosecutors, and judges forge relationships with each other to
address violence against women. VAWA has fundamentally changed the way
that criminal justice agencies, victim advocacy organizations, and
service providers within local communities address victim safety and
offender accountability.

State coalitions have played a critical role in advancing the goals of
VAWA, serving as a collective voice to end violence against women
through collaboration with federal, state, and local organizations.
Statewide sexual assault coalitions provide direct support to member
rape crisis centers through funding, training and technical assistance,
public awareness activities, and public policy advocacy (i.e., State
coalitions might work with law enforcement, prosecution, faith-based and
other community agencies to enhance their responses to victims of
domestic violence and sexual assault.). Statewide domestic violence
coalitions provide comparable support to member battered women's
shelters and other domestic violence victim service providers.

For approximately one third of states and territories, these support
services are provided through a single dual sexual assault and domestic
violence coalition. For the small number of states, where multiple state
sexual assault and/or domestic violence coalitions exist, only those who
meet statutory eligibility requirements will be eligible (See Appendix
A).

### Deadline: Registration

All Applicants should register online with the U.S. Department of
Justice's Office of Justice Programs Grant Management System (GMS) **by
5:30pm e.t. April 3, 2006.** It may take up to one week for you to
receive confirmation that you are eligible to apply.

### Deadline: Application

Please note that final applications are due **by 5:30 pm e.t. April 7,
2006**, and will be accepted only through the U.S. Department of
Justice's Office of Justice Programs (OJP) Online Grant Management
System (GMS).

### Eligibility

**According to the statutory eligibility requirements**, **only**
**those** **coalitions identified by the Center for Injury Prevention
and Control of the Centers for Disease Control and Prevention under the
Public Health Services Act and the Secretary of Health and Human
Services through the Family Violence Prevention and Services Act may
apply.**

**It is very important that you review this information carefully.
Applications that are submitted by non-eligible entities will be
screened out of the review process during an initial review process.**

**Types of Applicants**

State Sexual Assault Coalitions **(See Appendix A for a list of eligible
coalitions)**

Awards will be made to each State sexual assault coalition, as
identified by the Center for Injury Prevention and Control of the
Centers for Disease Control and Prevention under the Public Health
Service Act (42 U.S.C. § 280b [et]{.underline} [seq]{.underline}.).

State Domestic Violence Coalitions **(See Appendix A)**

> Awards will be made to each State domestic violence coalition, as
> identified by the Secretary of Health and Human Services through the
> Family Violence Prevention and Services Act (42 U.S.C. § 10410
> [et]{.underline} [seq]{.underline}.).

**Faith-Based And Other Community Organizations:** Consistent with
President George W. Bush's Executive Order 13279, dated December 12,
2002, and 28 C.F.R. Part 38, it is DOJ policy that faith-based and other
community organizations that statutorily qualify as eligible applicants
under DOJ programs are invited and encouraged to apply for assistance
awards to fund eligible grant activities. Faith-based and other
community organizations will be considered for awards on the same basis
as other eligible applicants and, if they receive assistance awards,
will be treated on an equal basis with all other grantees in the
administration of such awards. No eligible applicant or grantee will be
discriminated for or against on the basis of its religious character or
affiliation, religious name, or the religious composition of its board
of directors or persons working in the organization.

Faith-based organizations receiving DOJ assistance awards retain their
independence and do not lose or have to modify their religious identity
(e.g., removing religious symbols) to receive assistance awards. DOJ
grant funds, however, may not be used to fund any inherently religious
activity, such as prayer or worship. Inherently religious activity is
permissible, although it cannot occur during an activity funded with DOJ
grant funds; rather, such religious activity must be separate in time or
place from the DOJ-funded program. Further, participation in such
activity by individuals receiving services must be voluntary. Programs
funded by DOJ are not permitted to discriminate in the provision of
services on the basis of a beneficiary's religion.

Applicants are encouraged to review the Civil Rights Compliance section
under "Additional Requirements" in this announcement.

**State Coalitions Program - Specific Information**

**Program Scope**

Funds for coalitions may be used to:

-   Coordinate state victim services activities; and

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-   Collaborate and coordinate with federal, state, and local entities
    engaged in violence against women activities.

Grant funds may be used for, [but are not limited to,]{.underline} the
following activities related to the implementation of the Violence
Against Women Act:

-   providing technical assistance to member agencies;

-   expanding the technological capacity of coalitions and/or member
    programs;

-   developing or enhancing appropriate standards of services for member
    programs, including culturally appropriate services to underserved
    populations;

-   conducting statewide, regional and/or community-based meetings or
    workshops for victim advocates, survivors, legal service providers,
    and criminal justice representatives;

-   bringing local Number range CHAPTERprograms together to identify
    gaps in services and to coordinate activities;

-   increasing the Number range CHAPTERrepresentation of underserved
    populations in coordination activities, including providing
    financial assistance to underserved communities to participate in
    planning meetings, task forces, committees, etc.;

-   engaging in activities Number range CHAPTERthat promote coalition
    building at the local and/or state level; and

-   coordinating Number range CHAPTERfederal, state and/or local law
    enforcement agencies to develop or enhance strategies to address
    identified problems.

Grant funds may not be used for the following Number range
CHAPTERprohibited activities:Number range CHAPTER

-   Number range CHAPTERengaging in lobbying-related activities,
    including the development and/or distribution of materials and
    travel to a state or national meeting for the sole purpose of
    lobbying ***(this prohibition pertains to lobbying of federal,
    state, local, and tribal governmental* *entities*)**;

-   sub-contracting grant funds to member programs for the provision of
    direct services;

-   hiring a grant writer or paying any portion of staff salaries for
    this purpose; or

-   addressing child abuse outside the context of domestic violence
    and/or sexual assault.

**Activities That May Compromise Victim Safety**

Ensuring victim safety is the guiding principle underlying this Program.
Experience has shown that certain practices compromise victim safety
rather than enhance it. Certain responses by the authorities may have
the effect of minimizing or trivializing the offender's criminal
behavior. Accordingly, consistent with the goals of ensuring victim
safety and holding perpetrators accountable for their criminal conduct,
applicants are discouraged from proposing projects that include any
activities that may compromise victim safety such as the following:

-   Endorsing or promoting "restorative justice" projects that do not
    leverage the coercive power of the criminal justice system in
    holding perpetrators accountable;

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-   Engaging in activities that promote Number range CHAPTERpre-trial
    diversion programs;

-   Engaging in activities that promote mediation or counseling for
    couples as a systemic response to domestic violence or sexual
    assault; and

-   Developing or endorsing procedures that would force victims of
    domestic violence to testify against their abusers or impose other
    sanctions on them.

**Availability of Funds**

The ability of OVW to make awards under the State Coalitions Program in
Fiscal Year 2006 is contingent upon Congressional appropriation of funds
for that purpose.

**Award Period**

The award period for these grants will be 12 months. All Budgets must
reflect 12 months of project activity.

**Award Amounts**

Applicants should carefully consider the resources needed to
successfully implement the project proposed and present a realistic
budget that accurately reflects project costs. State Coalitions Program
funds for FY 2006 will be awarded based on the following guidelines:

-   Awards in the amount of \$83,041 will be made to the eligible sexual
    assault and domestic violence coalition in each state, the District
    of Columbia, and the Commonwealth of Puerto Rico. Awards in the
    amount of \$20,760 will be available for the eligible sexual assault
    or domestic violence coalition in each of the Territories of the
    United States (American Samoa, Guam, Northern Mariana Islands, and
    Virgin Islands).

-   States with eligible dual sexual and domestic violence coalitions
    will receive the combined allocation for the state. Dual coalitions
    must ensure an equitable distribution of funds in its budget to
    sexual assault and domestic violence related activities.

**Application Due Date**

Please note that final applications are due **by 5:30 pm (EDT) April 7,
2006, and will be accepted only through the U.S. Department of Justice's
Office of Justice Programs (OJP) Online Grant Management System (GMS).**
Applicants should register online with GMS **by April 3, 2006.** It may
take up to one week for you to receive confirmation that you are
eligible to apply.

Please refer to the "How to Apply" section on page 13 of this
solicitation for further instructions.

**Application Content**

Applicants must complete each of the following sections as part of their
proposals. The deadline for submitting applications is **Friday, April
7, 2006**. **It is the responsibility of the applicant to ensure the
application is complete.** The proposal should follow the order below
for easy reading. [Please be sure to number each page of the
application.]{.underline}

**Match ATCH Requirements EQUIREMENTS**

A grant made under this Program may not cover more than 75% of the total
costs of the project(s) funded. **The application must identify the
source of the 25% non-Federal portion of the budget and how the match
funds will be used**. Coalitions may satisfy this match requirement with
either cash or in-kind services. The formula for calculating match is:

Number range CHAPTER[Federal funds]{.underline} = Amount X 25% = match

75%

For a federal award amount of \$90,000, match would be:

[\$90,000]{.underline} = \$120,000 X 25% = \$30,000

75%

**Funds from other Federal sources may not be used to meet the match for
this program.**

The purpose of matching funds is to augment the amount of resources
available to the project from grant funds. The costs of activities
counted as match must be directly related to the project goals and
objectives and should be included as part of any evaluation or
assessment. If half of an advocate's time is supported with grant funds,
that advocate must track ALL of his or her time to demonstrate that 50%
of it was devoted to the grant-funded project. In-kind match must be
documented in the same manner as grant-funded activities. The source of
the 25% non-Federal portion of the budget is governed by OJP\'s
*Financial Guide* and the STOP Program statute.

**In-Kind Match.**

In-kind match may include donations of expendable equipment, office
supplies, workshop or classroom materials, work space, or the monetary
value of time contributed by professional and technical personnel and
other skilled and unskilled labor, if the services provided are an
integral and necessary part of a funded project. The value placed on
loaned or donated equipment Number range CHAPTERmay not exceed its fair
rental value. The value placed on donated services must be consistent
with the rate of compensation paid for similar work in the organization
or the labor market. Fringe benefits may be included in the valuation.
Volunteer services must be documented and, to the extent feasible,
supported by the same valuation methods used by the recipient
organization for its own employees. The value of donated space may not
exceed the fair rental value of comparable space, as established by an
independent appraisal of comparable space and facilities in a privately
owned building in the same locality. The basis for determining the value
of personal services, materials, equipment, and space must be
documented.

Following are some specific examples of possible sources of match for
this program:

-   If an entity other than the coalition donates office space free of
    charge to the coalition for the project, the rental value of the
    space may be used as match. Similarly, the cost of utilities,
    insurance, security, janitorial services and the like may be used as
    in-kind match to the extent they are not being paid out of grant
    funds. Coalitions may also receive short term donations of space,
    such as a room to hold a meeting or a training event, which may be
    used as match.

-   The salaries of any employees of the coalition who are working on
    grant-related purposes but are Number range CHAPTERnot paid with
    grant funds may be used. For example, training coordinators or other
    employees could be used as match to the extent that they are not
    paid by grant funds.

-   If the project has a board of directors or advisory board and the
    members are not compensated for their time, the time spent by the
    council members may be used as match. Similarly, other groups, such
    as a training committee made up of representatives from victim
    services programs could be used as match to the extent that the
    members are not paid for their time through grant funds. Any other
    volunteers involved in the project, such as trainers and speakers or
    pro bono attorneys and other professionals, also may be used as
    match.

-   Donated tangible goods may be used as match. For example, a program
    may receive donations of used furniture, the reasonable value of
    which may be used. A coalition may also solicit donations both from
    individuals and from companies.

-   Coalitions also may receive donations of services that can be used
    as match. For example, a local printing company may agree to print
    some training materials at no cost to the coalition. Other examples
    of donated services may include web space and services, other
    computer services, and accounting services.

-   Number range CHAPTERCoalitions may use several forms of cash match
    as well. If the coalition receives cash donations or membership
    dues, this may be used as match. Also, grants from private
    foundations or state and local governments, as well as money
    received through the *United Way* may be used as match.

### Performance Measures

[]{.mark}

There are two statutory requirements that require OVW grantees to
collect and maintain data that measure the effectiveness of the funded
projects. First, to assist in fulfilling the Department's
responsibilities under the Government Performance and Results Act
(GPRA), P.L. 103-62, applicants who receive funding under this
solicitation must provide data that measures the results of their work.
Second, the Violence Against Women Act of 2000 mandates that all OVW
grant recipients report on the effectiveness of their programs.

To address these statutory requirements, OVW has developed a State
Coalitions Program Semi-Annual Progress Report that requests specific
data on grantee activities. Information that grantees must collect for
this progress report includes:

-   The number of member programs belonging to the coalition;

-   The number of trainings conducted by the coalition; and

-   The number of participants attending coalition training events.

[]{.mark}

### How to Apply

**Grants Management System Instructions.** Applications must be
submitted through the online Grants Management System (GMS). We suggest
that you begin the process early, especially if this is the first time
you have used the system. Each application requires a separate GMS
registration. To learn how to begin the online application process, go
to <http://www.ojp.gov/fundopps.htm> and refer to the
**[GMS]{.underline} Application Procedures Handbook:** a step-by-step
guide for applying online. For additional information, please call the
GMS Help Desk at **1-888-549-9901.**

**CFDA Number:** The Catalog of Federal Domestic Assistance (CFDA)
number for the State Coalition Program solicitation is 16.588.

**A DUNS number is required:** The Office of Management and Budget
requires that all businesses and nonprofit applicants for Federal funds
include a DUNS (Data Universal Numeric System) number in their
application for a new award or renewal of an award. Applications without
a DUNS number are incomplete. A DUNS number is a unique nine-digit
sequence recognized as the universal standard for identifying and
keeping track of entities receiving Federal funds. The identifier is
used for tracking purposes and to validate address and point of contact
information. The DUNS number will be used throughout the grant life
cycle. Obtaining a DUNS number is a free, simple, one-time activity.
Obtain one by calling 1-866-705-5711 or by applying online at
[http://www.dunandbradstreet.com](http://www.dunandbradstreet.com/).
Individuals are exempt from this requirement. **The DUNS number will be
entered into GMS by the applicant.**

Applicants must submit a fully executed application to OVW through **the
Grant Management System (GMS)**, including all required supporting
documentation. **Faxed applications will not be accepted. However,
certain supporting documentation may be submitted to GMS via fax as
described below.** Applications submitted via GMS must be in the
following word processing formats: Microsoft Word (.doc), PDF files,
(.pdf), or Text Documents (.txt). (Please refer to Appendix B the
Step-by-Step Guide to OJP's Grants Management System.)

The following documents must be submitted via GMS:

-   the SF-424;

-   Certifications and Assurances;

-   the project abstract and project narrative; and

-   the budget, budget summary, and budget narrative.

Supporting documentation can be submitted either via fax to
202-354-4147, or electronically through GMS, and can include:

-   Certification of Non-supplanting

-   A current Indirect Cost Rate Agreement (if applicable)

**The application number [must]{.underline} be included on the cover
page of all faxes.** Detailed instructions on how to use the GMS system
to submit your application online are available at OVW's web page,
[www.usdoj.gov/ovw](http://www.usdoj.gov/ovw). Also, a toll-free
telephone number has been established for you to receive technical
assistance as you work through the online application process,
1-888-549-9901.

**Application Due Date**

Application must be electronically received by the close of business
(5:30 p.m. EST) on **April 7, 2006.** The application attachments (e.g.,
Letter of Non-Supplanting, Indirect Cost Rate Agreement, etc.) that may
be faxed to 202-354-4147 or submitted through GMS as attachments must
also be received by 5:30 pm EST on **April 7, 2006**. Applicants should
retain proof of timely submission.

We recommend that you register through GMS at least two weeks before the
application due date, or no later than **April 3, 2006.** All applicants
must receive confirmation of eligibility that they are eligible to
submit an application through GMS prior to completing the application
submission process.

**For additional information, please contact the Office on Violence
Against Women at (202) 307-6026 and reference the State Coalitions
Program.**

#### What An Application Must Include

Applicants must complete each of the following sections as part of their
proposals. The deadline for submitting applications is **Friday, April
7, 2006**. **It is the responsibility of the applicant to ensure the
application is complete.** The proposal should follow the order below
for easy reading. [Please be sure to number each page of the
application.]{.underline}

[]{.mark}

**Application for Federal Assistance (SF-424)**

The SF-424 will be filled out online through GMS. The Catalog of Federal
Domestic Assistance number for this program is 16.588 (block 10). The
cognizant Federal audit agency and fiscal year of the applicant
organization should be listed in block 11 of the form.

Applicants must ensure that the information for the authorizing official
and alternate contact is filled out correctly. The authorizing official
is the individual authorized to accept grant funds on behalf of the
jurisdiction or non-governmental private entity applying. If the
individual applying online is not the authorizing official, that
individual [must]{.underline} list the authorizing official's name and
contact information where appropriate.

**Standard Assurances and Certifications Regarding Lobbying; Debarment,
Suspension, and Other Responsibility Matters; and Drug-Free Workplace
Requirements (Form 4061/6)**

Review the assurances and certification forms. Agreement to these
assurances and certifications will be assumed upon receipt of an
application received through GMS. **NOTE:** If the authorizing official
is not the individual submitting the application via GMS, be sure the
correct authorizing official information has been entered.

**Number range CHAPTERAbstract: (Not to exceed 2 pages)**

The abstract should provide a brief summary describing the proposed
project and how it would address the Number range CHAPTERcoalition's
overall strategy to address violence against women. In no more than two
pages, please provide a succinct summary which answers the following
questions:

-   What is your coalition's eligibility type:

    -   State Sexual Assault Coalition

    -   State Domestic Violence Coalition

    -   Dual Coalition

-   Number range CHAPTERWhat activities will be undertaken with grant
    funds?

-   Who will benefit from the grant? (specific population or community)

**Project Narrative: (Not to exceed 10 pages double spaced)**

The narrative should include the following:

**Number range CHAPTERStatus of Current Project, If Applicable**

This section should describe what has been accomplished with previous
funding under the State Coalitions Program, if applicable, including:

-   A list of the goals and objectives for the current project,
    describing the status of each;

-   The status of completion of any project products; and

-   Number range CHAPTERAny challenges and problems and how they were
    addressed.

**What Will be Done:**

Number range CHAPTERThis section should describe the project goals and
objectives, describing the specific tasks and activities necessary for
accomplishing each, and including a time line that identifies when
activities Number range CHAPTERwill be accomplished.

**Products**

This section should describe the products that will be generated and how
they could be used to assist member programs and/or collaborative
efforts with federal, state, or local entities engaged in violence
against women intervention and prevention activities. Grantees will be
required to submit all products to OVW for review prior to public
release.

**Related Federal Projects**

To facilitate better coordination with the STOP Violence Against Women
Formula Grants Program and among other federal agencies, **each
applicant must show how the proposed project would complement other
initiatives supported with federal funds**. Applicants are required to
provide the following information in the application:

-   Active federal grant awards from OVW, OJP bureaus or program
    offices, the Office of Community Oriented Policing Services (COPS),
    or other federal agencies already supporting this, or related
    efforts.[^1]

-   Information on any pending applications for federal assistance for
    this or related efforts.

-   Information on how the pending applications would be coordinated
    with the funding sought through this application. For each
    initiative, the program/project title, the federal grantor agency,
    the federal award amount, and a very brief description of its
    purpose must be included.

-   Information on how the proposed project complements the State's STOP
    Violence Against Women Implementation Plan. A listing of OVW formula
    grant points of contact is available at
    [www.usdoj.gov/ovw](http://www.usdoj.gov/ovw).

Number range CHAPTER**Budget Detail Worksheet and Narrative**

Each application must include a detailed budget and budget narrative for
the project. The budget must be complete, reasonable, and cost-effective
in relation to the proposed project. The budget should provide the basis
for the computation of all project-related costs. It should cover the
cost of all components of the project and clearly identify costs
attributable to the project evaluation. There must be a clear link
between the proposed activities and the Number range CHAPTERproposed
budget items. The budget should include only those activities, products,
and resources that are necessary for project implementation and
discussed in the project narrative. The budget should describe clearly:

-   the proposed amount and use of grant funds over the grant period;
    and

-   how specific budget amounts were determined.

**OVW is awaiting technical guidance from Congress that may affect the
funding formula for the State Coalitions program. Depending on what this
guidance directs, grantees may be required to resubmit budgets.**

**Budget Caps**

Awards in the amount of \$83,041 will be made to the eligible sexual
assault and domestic violence coalition in each state, the District of
Columbia, and the Commonwealth of Puerto Rico. Awards in the amount of
\$20,760 will be available for the eligible sexual assault or domestic
violence coalition in each of the Territories of the United States
(American Samoa, Guam, Northern Mariana Islands, and Virgin Islands).

**Budget Requirements**

The following is a short list of budget guidelines:

-   Applicants are strongly discouraged from requesting consultant rates
    in excess of \$450 per day, because they require prior approval from
    the Director of the Office on Violence Against Women.

-   Applicants **may not** allocate any funds for building renovations.
    This includes such seemingly minor activities as painting or
    carpeting.

-   Access to current research and practice on violence against women
    through training and technical assistance can reduce staff burnout,
    improve project performance, and impact project sustainability.
    Therefore, OVW offers a wide range of training and technical
    assistance opportunities to all of its grantees. These offerings are
    specifically designed to assist grantees in meeting their goals and
    objectives and in complying with all relevant statutory and
    programmatic requirements.

-   Applicants are also encouraged to include funds in their budgets to
    attend Financial Management Training Seminars sponsored by the
    Office of Justice Programs (OJP), Office of the Comptroller. These
    seminars instruct participants in the financial administration of
    OJP and OVW formula and discretionary grant programs. A schedule
    listing the financial training seminars is available at
    **[www.ojp.usdoj.gov/oc/fmts.htm](http://www.ojp.usdoj.gov/oc/fmts.htm)[.]{.underline}**

A Sample Budget Detail Worksheet is included in Appendix C of this
solicitation. The budget and budget narrative should be submitted online
as one attachment under "Budget Narrative." When preparing these items,
please use the Budget Detail Worksheet as a guide and be sure to include
all necessary budget categories. The budget should clearly describe the
proposed amounts and uses of grant funds for the duration of the grant
period and how the amounts of the specific budget items were determined.

**Technical Assistance**

OVW strongly encourages Number range CHAPTERsuccessful applicants to
participate in training and technical assistance events sponsored by OVW
as determined by applicants to be beneficial. Applicants interested in
attending technical assistance meetings sponsored by OVW are encouraged
to include \$5,000 for travel expenses in their budget. (Please see a
breakdown of estimated travel costs in the Sample Budget in Appendix C.)

**OVW has the discretion to make grants for greater or lesser amounts
than requested and to negotiate the scope of work and budget with
applicants prior to award of a grant.**

**Letter of Non-supplanting**

Applicants must submit a letter to OVW's Director, Diane M. Stuart,
certifying that Federal funds will not be used to supplant State or
local funds should a grant award be made. This letter must be faxed to
202-354-4147 or electronically scanned and submitted as an attachment
via GMS. Please refer to Appendix D for a sample letter. Please refer to
Appendix D for a sample letter.

**Financial Capability Questionnaire**

All nonprofit, nongovernmental organizations that apply for funding with
OVW that have not previously (or within the last 3 years) received
funding from OVW or OJP must complete a Financial Capability
Questionnaire. The form can be found at <http://www.ojp.usdoj.gov/oc>.
You should also include the cognizant Federal audit agency and fiscal
year on the first page. In addition, be sure to submit your current
year's audit report with the Financial Capability Questionnaire.

**Indirect Cost Rate Agreement**

If your organization is requesting indirect costs for this project,
please include a copy of your current, signed indirect cost rate
agreement. If you need additional information on this requirement,
please go to <http://www.ojp.usdoj.gov/FinGuide/part3chap17.htm>.

### Additional Requirements

Successful applicants must agree to comply with additional requirements
prior to receiving grant funding, including:

**Reporting Requirements**

Grantees will be required to submit quarterly Financial Status Reports
and semi-annual Progress Reports. In addition, grant recipients who
expend \$500,000 or more in Federal funds during their fiscal year are
required to submit a single organization-wide audit. Additional
information on these reporting requirements will be provided to
successful applicants in the award package.

**Civil Rights Compliance**\
Recipients of Office on Violence Against Women (OVW) financial
assistance are required to comply with several federal civil rights
laws, including Title VI of the Civil Rights Act of 1964 (Title VI) and
the Omnibus Crime Control and Safe Streets Act of 1968 (Safe Streets
Act), as amended. These laws prohibit discrimination on the basis of
race, color, religion, national origin, and sex in the delivery of
services. National origin discrimination includes discrimination on the
basis of limited English proficiency (LEP).

To ensure compliance with Title VI and the Safe Streets Act, recipients
are required to take reasonable steps to ensure that LEP persons have
meaningful access to their programs. Meaningful access may entail
providing language assistance services, including oral and written
translation, where necessary. Grantees are encouraged to consider the
need for language services for LEP persons served or encountered both in
developing their proposals and budgets and in conducting their programs
and activities. Reasonable costs associated with providing meaningful
access for LEP individuals are considered allowable program costs. The
U.S. Department of Justice has issued guidance for grantees to assist
them in complying with Title VI requirements. The guidance document can
be accessed on the Internet at [www.lep.gov](http://www.lep.gov/), by
contacting OJP\'s Office for Civil Rights at 202-307-0690, or by writing
to the following address:

Office for Civil Rights\
Office of Justice Programs\
U.S. Department of Justice\
810 7th Street NW., 8th Floor\
Washington, DC 20531

In the event that a court or administrative agency makes a finding of
discrimination on grounds of race, color, religion, national origin,
gender, disability, or age against a recipient of funds after a due
process hearing, the recipient must agree to forward a copy of the
finding to the Office for Civil Rights of OJP. All applicants should
consult the Assurances required with the application funds to understand
the applicable legal and administrative requirements.

**Confidentiality and Human Subjects Protection (if applicable)**\
Recipients of OVW funding are required to comply with U.S. Department of
Justice regulations at 28 CFR Part 22 relating to confidentiality of
identifiable research and statistical information. Recipients shall
submit a Privacy Certificate as a condition of approval of any grant
application or contract proposal that contains a research or statistical
component under which \"information identifiable to a private person\"
will be collected, analyzed, used, or disclosed. The funding
recipient\'s Privacy Certificate includes a description of its policies
and procedures to be followed to protect the confidentiality of
identifiable data. 28 CFR section 22.23. The Department\'s regulations
provide, among other matters, that: \"Research or statistical
information identifiable to a private person may be used only for
research or statistical purposes.\" 28 CFR section 22.21. Moreover, any
private person from whom information identifiable to a private person is
collected or obtained (either orally or by means of written
questionnaire or other document) must be advised that the information
will only be used or disclosed for research or statistical purposes and
that compliance with the request for information is voluntary and may be
terminated at any time. 28 CFR section 22.27.

In addition, the Department of Justice has regulations with respect to
the protection of human research subjects. *See* 28 CFR Part 46. In
brief, 28 CFR Part 46 requires that research involving human subjects
that is conducted or supported by a Federal department or agency be
reviewed and approved by an Institutional Review Board (IRB), in
accordance with the regulations, before Federal funds are expended for
that research. As a rule, persons who participate in Federally-funded
research must provide their \"informed consent\" and must be permitted
to terminate their participation at any time. Funding recipients, before
they will be allowed to spend OVW funds on any research activity
involving human subjects, must submit appropriate documentation to OVW
showing compliance with 28 CFR Part 46 requirements, as requested by
OVW.

**Anti-Lobbying Act**\
The Anti-Lobbying Act (18 U.S.C. § 1913) recently was amended to expand
significantly the restriction on use of appropriated funding for
lobbying. This expansion also makes the anti-lobbying restrictions
enforceable via large civil penalties, with civil fines between \$10,000
and \$100,000 per each individual occurrence of lobbying activity. These
restrictions are in addition to the anti-lobbying and lobbying
disclosure restrictions imposed by 31 U.S.C. § 1352.

The Office of Management and Budget (OMB) is currently in the process of
amending the OMB cost circulars and the common rule (codified at 28
C.F.R. Part 69 for U.S. Department of Justice grantees) to reflect these
modifications. However, in the interest of full disclosure, no federally
appropriated funding made available under this grant program may be
used, either directly or indirectly, to support the enactment, repeal,
modification or adoption of any law, regulation, or policy, at any level
of government, without the express approval by OJP. Any violation of
this prohibition is subject to a minimum \$10,000 fine for each
occurrence. This prohibition applies to all activity, even if currently
allowed within the parameters of the existing OMB circulars.

**Financial and Government Audit Requirements**\
Federal grants are governed by the provisions of the OMB circulars
applicable to financial assistance and OJP\'s *[Financial
Guide]{.underline}*, which is available from the OJP Web site
(http://www.ojp.usdoj.gov/FinGuide). The *[Financial Guide]{.underline}*
includes information on allowable costs, methods of payment, audit
requirements, accounting systems, and financial records. This document
will govern how all successful applicants administer funds.

Audits of state and local units of government, institutions of higher
education, and other nonprofit institutions must comply with the
organizational audit requirements of OMB circular A-133, which states
that recipients who expend \$500,000 or more of federal funds during
their fiscal year are required to submit a single organization wide
financial and compliance audit report to the [Federal Audit
Clearinghouse]{.underline} within 9 months after the close of each
fiscal year during the term of the award.

**National Environmental Policy Act (if applicable)**\
All OVW awards are subject to the National Environmental Policy Act
(NEPA) and other related Federal laws, if applicable. 42 USC section
4321 *et seq*. The Department of Justice has established procedures to
implement NEPA. *See* 28 CFR Part 61. The regulations state that \"all
federal agencies are required to give appropriate consideration to the
environmental effects of their proposed actions in their decisionmaking
and to prepare detailed environmental statements on . . . major federal
actions significantly affecting the quality of the human environment.\"
28 CFR section 61.2. Under the regulations, the Department of Justice,
among other things, is required to \"\[c\]onsider from the earliest
possible point in the process all relevant environmental documents in
evaluating proposals for Department action\[.\]\" 28 CFR section 61.6.

OVW has responsibility to ensure compliance with NEPA and 28 CFR Part
61, including Appendix D. For many projects that are funded by OVW, NEPA
may have no applicability. However, if OVW funds will be used, for
example, to pay for renovation projects or new construction, programs
involving the use of chemicals, or any other activity, including
research and technology development, that may have an effect on the
environment, at a minimum, the funding recipient must provide a full
description of proposed project activities to OVW, and an Environmental
Assessment (EA) will need to be prepared. Prior to allowing a recipient
to spend OVW funds for such a project, OVW must make a finding that the
project does not significantly affect the human environment and that
further environmental assessment is not necessary.

**DOJ Information Technology Standards (if applicable)**\
As appropriate, all equipment and software developed under awards that
result from this solicitation must be compliant with U.S. Department of
Justice information technology interface standards, including the
[National Criminal Intelligence Sharing
Plan](http://it.ojp.gov/documents/National_Criminal_Intelligence_Sharing_Plan.pdf),
the [Global Justice XML Data Model](http://it.ojp.gov/jxdm/), and the
Law Enforcement Information Sharing Plan (LEISP).

**Single Point of Contact Review**\
Executive Order 12372 requires applicants from state and local units of
government or other organizations providing services within a state to
submit a copy of the application to the state Single Point of Contact
(SPOC) if one exists and if the state has selected this program for
review. A list of state SPOCs is available on the OMB Web site
(www.whitehouse.gov/ omb/grants/spoc.html). Applicants must contact
their state SPOCs to determine whether their programs have been selected
for state review. The applicant should enter the date that the
application was sent to the SPOC or the reason such submission is not
required in Block 3 of the Overview section of the GMS application.

**Non-supplanting of State and Local Funds**\
Grantees must use federal funds to supplement existing funds for program
activities and may not replace (supplant) nonfederal funds that they
have appropriated for the same purpose. Potential supplanting will be
the subject of monitoring and an audit. Violations can result in a range
of penalties, including suspension of current and future funds under
this program, suspension or debarment from federal grants, recoupment of
monies provided under this grant, and civil and/or criminal penalties.

**Criminal Penalty for False Statements**\
False statements or claims made in connection with OVW grants may result
in fines, imprisonment, and debarment from participating in federal
grants or contracts, and/or other remedy available by law.

**Compliance with Office of Justice Programs Financial Guide**\
The recipient agrees to comply with the financial and administrative
requirements set forth in the current edition of the Office of Justice
Programs (OJP) [Financial Guide
(http://www.ojp.usdoj.gov/FinGuide]{.underline}).

**Suspension or Termination of Funding**\
OVW may suspend funding in whole or in part, terminate funding, or
impose other sanctions on a recipient for the following reasons:

-   Failing to comply substantially with the requirements or statutory
    objectives of the appropriate Act, program guidelines issued
    thereunder, or other provisions of federal law.

-   Failing to make satisfactory progress toward the goals, objectives,
    or strategies set forth in the application.

-   Failing to adhere to the requirements in the agreement, standard
    conditions, or special conditions.

-   Proposing or implementing substantial plan changes to the extent
    that, if originally submitted, the application would not have been
    selected for funding.

-   Failing to submit reports.

-   Filing a false certification in this application or other report or
    document.

Before imposing sanctions, OVW will provide reasonable notice to the
recipient of its intent to impose sanctions and will attempt to resolve
the problem informally. Hearing and appeal procedures will follow those
in U.S. Department of Justice regulations in 28 CFR Part 18.

**Government Performance and Results Act (GPRA):**\
The funding recipient agrees to collect data appropriate for
facilitating reporting requirements established by Public Law 103-62 for
the Government Performance and Results Act. The funding recipient will
ensure that valid and auditable source documentation is available to
support all data collected for each performance measure specified in the
program solicitation.

**Rights in Intellectual Property**\
The U.S. Department of Justice reserves certain rights with respect to
data, patentable inventions, works subject to copyright, and other
intellectual property associated with an award of Federal funds. *See*
28 C.F.R. § 70.36 and 37 C.F.R. Part 401.

We strongly encourage you to review the information pertaining to these
additional requirements prior to submitting your application.

**APPENDIX A**

**Eligible State Sexual Assault**

**and**

**Domestic Violence Coalition Programs**

**Number range CHAPTEREligible Applicants**

According to the statutory eligibility requirements, **ONLY** the
following entities may apply for funding under this grant program:

**[State Sexual Assault Coalitions]{.underline}**

Alabama Coalition Against Rape

Arizona Sexual Assault Network

Arkansas Coalition Against Sexual Assault

California Coalition Against Sexual Assault

Colorado Coalition Against Sexual Assault

Connecticut Sexual Assault Crisis Services, Inc.

CONTACT Delaware, Inc.

DC Rape Crisis Center

Flo Ainu'u (American Samoa)

Florida Council Against Sexual Violence

Georgia Network to End Sexual Assault

Guam Healing Hearts Crisis Center/Department of Mental Health

Hawaii Coalition Against Sexual Assault

Illinois Coalition Against Sexual Assault

Indiana Coalition Against Sexual Assault

Iowa Coalition Against Sexual Assault

Kentucky Association of Sexual Assault Programs

Louisiana Foundation Against Sexual Assault

Maine Coalition Against Sexual Assault

Maryland Coalition Against Sexual Assault

Minnesota Coalition Against Sexual Assault

Mississippi Coalition Against Sexual Assault

Missouri Coalition Against Sexual Assault

Number range CHAPTERNevada Coalition Against Sexual Assault

New Jersey Coalition Against Sexual Assault

New Mexico Coalition of Sexual Assault Programs, Inc.

New York State Coalition Against Sexual Assault

North Carolina Coalition Against Sexual Assault

Ohio Coalition on Sexual Assault

Pennsylvania Coalition Against Rape

Sexual Assault & Trauma Resource Center of Rhode Island

Texas Association Against Sexual Assault

Utah Coalition Against Sexual Assault

Washington Coalition of Sexual Assault Programs, Inc.

West Virginia Foundation for Rape Information and Services

Wisconsin Coalition Against Sexual Assault

**[State Domestic Violence Coalitions]{.underline}**

Alabama Coalition Against Domestic Violence

Arizona Coalition Against Domestic Violence

Arkansas Coalition Against Domestic Violence

California Partnership to End Domestic Violence

Colorado Coalition Against Domestic Violence

Connecticut Coalition Against Domestic Violence

DC Coalition Against Domestic Violence

Number range CHAPTERDelaware Coalition Against Domestic Violence

Florida Coalition Against Domestic Violence

Georgia Coalition Against Domestic Violence

Hawaii State Coalition Against Domestic Violence

Illinois Coalition Against Domestic Violence

Indiana Coalition Against Domestic Violence

Iowa Coalition Against Domestic Violence

Kentucky Domestic Violence Association

Louisiana Coalition Against Domestic Violence

Maine Coalition to End Domestic Violence Services

Maryland Network Against Domestic Violence

Minnesota Coalition for Battered Women

Mississippi Coalition Against Domestic Violence

Missouri Coalition Against Domestic Violence

Nevada Network Against Domestic Violence

New Jersey Coalition for Battered Women

New Mexico Coalition Against Domestic Violence

New York State Coalition Against Domestic Violence

North Carolina Coalition Against Domestic Violence

Ohio Domestic Violence Network

Pennsylvania Coalition Against Domestic Violence

Rhode Island Coalition Against Domestic Violence

Number range CHAPTERTexas Council on Family Violence

Utah Domestic Violence Advisory Council

Washington State Coalition Against Domestic Violence

Wisconsin Coalition Against Domestic Violence

West Virginia Coalition Against Domestic Violence

**[Dual Sexual Assault and Domestic Violence Coalitions]{.underline}**

Alaska Network on Domestic Violence and Sexual Assault

Coordinadora Paz Para La Mujer, Inc.

Idaho Coalition Against Sexual and Domestic Violence

Jane Doe, Inc.

Kansas Coalition Against Sexual Assault & Domestic Violence

Michigan Coalition Against Domestic Violence and Sexual Assault

Montana Coalition Against Domestic and Sexual Violence

Nebraska Domestic Violence and Sexual Assault Coalition

New Hampshire Coalition Against Domestic and Sexual Violence

North Dakota Council on Abused Women's Services/CASA

Oklahoma Coalition Against Domestic Violence and Sexual Assault

Oregon Coalition Against Domestic and Sexual Violence

South Carolina Coalition Against Domestic Violence and Sexual Assault

South Dakota Coalition Against Domestic Violence and Sexual Assault

Number range CHAPTERTennessee Coalition Against Domestic Violence and
Sexual Assault

Vermont Network Against Domestic Violence and Sexual Assault

Virginia Sexual and Domestic Violence Action Alliance

Women's Coalition of St. Croix

Wyoming Coalition Against Domestic and Sexual Violence

**APPENDIX B**

**Quick-Start Guide to Using the Office of Justice Programs**

**Online Grants Management System**

**[Quick-Start Guide to Using the Office of Justice
Programs]{.underline}**

**[Online Grants Management System (GMS)]{.underline}**

 **Step 1. Using your established Internet account,\* go to
www.ojp.usdoj.gov/fundopps.htm. An online GMS Application Procedures
Handbook is available on this page, and you may link directly to GMS,
which will provide online \"help\" screens.**

 **Step 2.** **Select \"Logon to the Grants Management System (GMS)\"
to apply for OVW grant funding.**

 **Step 3.** **[If you have never used GMS]{.underline}, click on \"New
User? Register Here\" and follow the on-screen instructions to register
with GMS. After you register, you must select the FY 2004 Program
solicitation and begin working on it so that your registration will be
sent to OVW. You will receive confirmation through email that you are
eligible to submit your application. Confirmation may take up to one
week.**

> **[If you are not a new user and have a GMS password]{.underline},
> click on ALogin.@ If your** **password has expired, you will receive
> an AAuthentication Error@ or AUnauthorized User@ message. In this
> case, click on AHaving Login Problems?@ for assistance in updating
> your password.**
>
> **[Please Note]{.underline}: Applicants must ensure that the
> information for the authorizing official and alternate contact is
> entered correctly. The authorizing official is the individual
> authorized to accept grant funds in your organization (e.g., executive
> director, attorney general,** **governor). If the individual applying
> online is not the authorizing official, that individual
> [must]{.underline} list the authorizing official=s name and contact
> information where appropriate.**

** Step 4. To submit your application online, complete the on-screen
*424 /Application for Federal Assistance,* upload your budget narrative
(which should include your budget detail), program narrative, and other
program attachments in either word processing or spreadsheet files. All
supporting documentation may be submitted as attachments. All GMS
attachments must be in the following word processing formats: Microsoft
Word (\*.doc\*), PDF files, (\*.pdf\*), or Text Documents (\*.txt\*).**
**Please use descriptive titles when naming the attachments for easy
identification, i.e., MOU, letter of non-supplanting. After submission,
you will receive confirmation through email that OVW has received your
application and you will be given an application number for future
reference. Documents that cannot be submitted electronically through GMS
(e.g. MOU, and letter of non-supplanting) must be faxed to (202)
354-4147. *[You must include your GMS application number and the Program
title of the OVW program to which you are applying on all materials
submitted by fax.]{.underline}***

**If you have any questions about GMS or need technical assistance with
applying online, contact the GMS Hotline at 1-888-549-9901.**

***\*If you do not have an Internet account, call OVW at 202-307-6026
for assistance**.*

**APPENDIX C**

**BUDGET DETAIL WORKSHEET**

**AND SAMPLE BUDGET**

**Budget Detail Worksheet**

**Purpose: The Budget Detail Worksheet may be used as a guide to assist
you in the preparation of the budget and budget narrative. You may
submit the budget and budget narrative using this form or in the format
of your choice (plain sheets, your own form, or a variation of this
form). However, all required information (including the budget
narrative) must be provided. Any category of expense not applicable to
your budget may be deleted.**

**A. Personnel - List each position by title and name of employee, if
available. Show the annual salary rate and the percentage of time to be
devoted to the project. Compensation paid for employees engaged in grant
activities must be consistent with that paid for similar work within the
applicant organization.**

**[Name/Position]{.underline} [Computation]{.underline}
[Cost]{.underline}**

**TOTAL \_\_\_\_\_\_\_\_\_\_\_\_**

**B. Fringe Benefits - Fringe benefits should be based on actual known
costs or an established formula. Fringe benefits are for the personnel
listed in budget category (A) and only for the percentage of time
devoted to the project. Fringe benefits on overtime hours are limited to
FICA, Workman=s Compensation, and Unemployment Compensation.**

**[Name/Position]{.underline} [Computation]{.underline}
[Cost]{.underline}**

**TOTAL \_\_\_\_\_\_\_\_\_\_\_**

**Total Personnel & Fringe Benefits \_\_\_\_\_\_\_\_\_\_\_**

**C. Travel - Itemize travel expenses of project personnel by purpose
(e.g., staff to training, field interviews, advisory group meeting,
etc.). Show the basis of computation (e.g., six people to 3- day
training at \$X airfare, \$X lodging, \$X subsistence). In training
projects, travel and meals for trainees should be listed separately.
Show the number of trainees and unit costs involved, the location of
travel, if known. Indicate source of Travel Policies applied, Applicant
or Federal Travel Regulations.**

**[Purpose of Travel]{.underline} [Location]{.underline}
[Item]{.underline} [Computation Cost]{.underline}**

**TOTAL \_\_\_\_\_\_\_\_\_\_**

**D. Equipment - List non-expendable items that are to be purchased
(Note: Organization=s own capitalization policy for classification of
equipment should be used). Expendable items should be included in the
\@Supplies@ category. Applicants should analyze the cost benefits of
purchasing versus leasing equipment, especially high cost items and
those subject to rapid technical advances. Rented or leased equipment
costs should be listed in the \@Contractual@ category. Explain how the
equipment is necessary for the success of the project. Attach a
narrative describing the procurement method to be used.**

**[Item]{.underline} [Computation]{.underline} [Cost]{.underline}**

**TOTAL \_\_\_\_\_\_\_\_\_\_**

**E. Supplies - List items by type (office supplies, postage, training
materials, copying paper, and other expendable items such as books, hand
held tape recorders) and show the basis for computation. Generally,
supplies include any materials that are expendable or consumed during
the course of the project.**

**[Supply Items]{.underline} [Computation Cost]{.underline}**

**TOTAL \_\_\_\_\_\_\_\_\_\_**

**F. Construction - As a rule, construction costs are not allowable. In
some cases, minor repairs or renovations may be allowable. Consult with
the program office before budgeting funds in this category.**

**[Purpose]{.underline} [Description of Work]{.underline}
[Cost]{.underline}**

**TOTAL \_\_\_\_\_\_\_\_\_\_**

**G. Consultants/Contracts - Indicate whether applicant=s formal,
written Procurement Policy or the Federal Acquisition Regulations are
followed.**

**Consultant Fees: For each consultant enter the name, if known, service
to be provided, hourly or daily fee (8-hour day), and estimated time on
the project. Consultant fees in excess of \$450 per day require
additional justification and prior approval from OVW.**

**[Name of Consultant]{.underline} [Service Provided]{.underline}
[Computation Cost]{.underline}**

**Subtotal \_\_\_\_\_\_\_\_\_**

**Consultant Expenses: List all expenses to be paid from the grant to
the individual consultant in addition to their fees (i.e., travel,
meals, lodging etc.)**

**[Item]{.underline} [Location]{.underline} [Computation]{.underline}
[Cost]{.underline}**

**Subtotal \_\_\_\_\_\_\_\_\_**

**Contracts: Provide a description of the product or services to be
procured by contract and an estimate of the cost. Applicants are
encouraged to promote free and open competition in awarding contracts. A
separate justification must be provided for sole source contracts in
excess of \$100,000.**

**[Item]{.underline} [Cost]{.underline}**

**Subtotal \_\_\_\_\_\_\_\_\_\_**

**TOTAL \_\_\_\_\_\_\_\_\_\_**

**H. Other Costs - List items (e.g., rent, reproduction, telephone,
janitorial or security services, and investigative or confidential
funds) by major type and the basis of the computation. For example,
provide the square footage and the cost per square foot for rent, and
provide a monthly rental cost and how many months to rent.**

**[Description]{.underline} [Computation]{.underline} [Cost
]{.underline}**

**TOTAL \_\_\_\_\_\_\_\_\_\_**

**I. Indirect Costs - Indirect costs are allowed only if the applicant
has a Federally approved indirect cost rate. A copy of the rate approval
(a fully executed, negotiated agreement) must be attached. If the
applicant does not have an approved rate, one can be requested by
contacting the applicant=s cognizant Federal agency, which will review
all documentation and approve a rate for the applicant organization, or
if the applicant=s accounting system permits, costs may be allocated in
the direct costs categories.**

**[Description]{.underline} [Computation]{.underline} [Cost
]{.underline}**

**TOTAL \_\_\_\_\_\_\_\_\_\_**

**Budget Summary - When you have completed the budget worksheet,
transfer the totals for each category to the spaces below. Compute the
total direct costs and the total project costs. Indicate the amount of
Federal requested and the amount of non-Federal funds that will support
the project.**

> **[Budget Category]{.underline} [Amount]{.underline}**

**A. Personnel \_\_\_\_\_\_\_\_\_\_**

**B. Fringe Benefits \_\_\_\_\_\_\_\_\_\_**

**C. Travel \_\_\_\_\_\_\_\_\_\_**

**D. Equipment \_\_\_\_\_\_\_\_\_\_**

**E. Supplies \_\_\_\_\_\_\_\_\_\_**

**F. Construction \_\_\_\_\_\_\_\_\_\_**

**G. Consultants/Contracts \_\_\_\_\_\_\_\_\_\_**

**H. Other \_\_\_\_\_\_\_\_\_\_**

> **Total Direct Costs \_\_\_\_\_\_\_\_\_\_**

**I. Indirect Costs \_\_\_\_\_\_\_\_\_\_**

> **TOTAL PROJECT COSTS \_\_\_\_\_\_\_\_\_\_**

**Federal Funds Requested \_\_\_\_\_\_\_\_\_\_**

**Non-Federal (Match) Amount \_\_\_\_\_\_\_\_\_\_**

**SAMPLE**

**TRAVEL SECTION ONLY**

**Travel - Itemize travel expenses of project personnel by purpose
(e.g., staff to training, field interviews, advisory group meeting,
etc.). Show the basis of computation (e.g., six people to 3- day
training at \$X airfare, \$X lodging, \$X subsistence). In training
projects, travel and meals for trainees should be listed separately.
Show the number of trainees and unit costs involved, the location of
travel, if known. Indicate source of Travel Policies applied, Applicant
or Federal Travel Regulations.**

**Purpose of Travel Location Item Computation Cost**

**OVW technical assistance and travel:**

**One coalition representative will attend 5 training/technical
assistance sessions**

**Place TBD Airfare \$525 x 1 person x 5 trips \$ 2,625**

**Hotel \$75 x 1 person x 5 trips x 4 nights \$1,500**

**Per Diem \$ 35 x 1 person x 5 trips x 5 days \$875**

**TOTAL [\$5,000]{.underline}**

**APPENDIX D**

**LETTER OF NONSUPPLANTING**

**\[Applicant Letterhead\]**

**\[date\]**

**Diane M. Stuart, Director**

**Office on Violence Against Women**

**810 7th Street, NW**

**Washington, DC 20531**

**Dear Ms. Stuart:**

**\[Applicant\] certifies that any funds awarded through the Grant to
State Sexual Assault and Domestic Violence Coalitions Program will be
used to supplement existing funds for program activities and will not
replace (supplant) nonfederal funds that have been appropriated for the
purpose of providing support services to sexual assault and domestic
violence coalitions and their member programs. The \[name of applicant\]
understands that supplanting violations can result in a range of
penalties, including suspension of future funds under this program,
suspension or debarment from federal grants, recoupment of monies
provided under this grant, and civil and/or criminal penalties.**

**Sincerely,**

**\[Applicant\'s Authorizing Official\]**

[^1]: Related projects are defined for these purposes as:

    The same purpose (i.e., the proposed award would supplement, expand,
    complement, or continue activities funded with other Federal
    grants).

    Another phase or component of the same program/project (e.g., to
    implement a planning effort funded by other federal monies or to
    provide an education component within a criminal justice project).

    Providing services of some kind (e.g., technical assistance,
    research, evaluation) to the program/project described in the
    application.