Federal Parent Locator Service

Federal Offset Program

Release 05-02 -- Minor

September 23, 2005

Release Specifications

June 23, 2005

Administration for Children and Families

Office of Child Support Enforcement

370 L'Enfant Promenade S.W.

Washington, DC 20447

DCN: CI-02.03.04.04

This document was prepared for the United States Department of Health
and Human Services, Office of Child Support Enforcement under Contract
Number NIH CIOSP 263-96-D-0344 by Lockheed Martin, Information
Technology, Incorporated. The work was authorized in compliance with the
following specific prime task order:

> Delivery Order Number: HHS-ACF-2003-C-2218M
>
> Delivery Order Title: Federal Offset Program
>
> Document Date: June 2005

Table of Contents

[1.0 PROVIDE STATE USERS WITH THE ABILITY TO QUERY OBLIGOR ADDRESS FILE
(FOP 1889)
1-1](#provide-state-users-with-the-ability-to-query-obligor-address-file-fop-1889)

[1.1 Summary of Changes 1-1](#summary-of-changes)

[1.2 Background 1-1](#background)

[1.3 Description of Changes 1-1](#description-of-changes)

[1.4 Impact on States 1-1](#impact-on-states)

[1.5 Screen Layout 1-1](#screen-layout)

[2.0 PROVIDE STATE USERS WITH THE ABILITY TO QUERY PRE-OFFSET NOTICE
FILE (FOP 1894)
2-1](#provide-state-users-with-the-ability-to-query-pre-offset-notice-file-fop-1894)

[2.1 Summary of Changes 2-1](#summary-of-changes-1)

[2.2 Background 2-1](#background-1)

[2.3 Description of Changes 2-1](#description-of-changes-1)

[2.4 Impact on States 2-1](#impact-on-states-1)

[2.5 Screen Layout 2-1](#screen-layout-1)

[3.0 ENABLE STATES TO CHANGE THE STATUS OF A MULTISTATE FINANCIAL
INSTITUTION DATA MATCH-ONLY CASE IN A SINGLE SUBMISSION CYCLE (FOP 1984)
3-1](#enable-states-to-change-the-status-of-a-multistate-financial-institution-data-match-only-case-in-a-single-submission-cycle-fop-1984)

[3.1 Summary of Changes 3-1](#summary-of-changes-2)

[3.2 Background 3-1](#background-2)

[3.3 Description of Changes 3-1](#description-of-changes-2)

[3.4 Impact on States 3-2](#impact-on-states-2)

[4.0 COMBINE CURRENT YEAR CASE QUERY AND PRIOR YEAR CASE QUERY INTO A
SINGLE CASE QUERY SCREEN (FOP 1989)
4-1](#combine-current-year-case-query-and-prior-year-case-query-into-a-single-case-query-screen-fop-1989)

[4.1 Summary of Changes 4-1](#summary-of-changes-3)

[4.2 Background 4-1](#background-3)

[4.3 Description of Changes 4-1](#description-of-changes-3)

[4.4 Impact on States 4-1](#impact-on-states-3)

[4.5 Screen Layout 4-1](#screen-layout-2)

[5.0 ADD TREASURY OFFSET PROGRAM TRACE NUMBER TO COLLECTION AND
ADJUSTMENT RECORD (FOP 1996)
5-1](#add-treasury-offset-program-trace-number-to-collection-and-adjustment-record-fop-1996)

[5.1 Summary of Changes 5-1](#summary-of-changes-4)

[5.2 Background 5-1](#background-4)

[5.3 Description of Changes 5-1](#description-of-changes-4)

[5.4 Impact on States 5-1](#impact-on-states-4)

[A. ADDRESS QUERY DISPLAY SCREEN FIELDS
A-1](#address-query-display-screen-fields)

[B. PRE-OFFSET NOTICE QUERY DISPLAY SCREEN FIELDS
B-1](#pre-offset-notice-query-display-screen-fields)

[C. COLLECTION AND ADJUSTMENT RECORD LAYOUT
C-1](#collection-and-adjustment-record-layout)

List of Figures and Charts

Figure 1-1: Address Query Entry Screen 1-2

Figure 1-2: Address Query Display Screen 1-2

Figure 1-3: Address Query Display Screen (Show-All Option) 1-3

Figure 2-1: Pre-Offset Notice Query Entry Screen 2-2

Figure 2-2: Pre-Offset Notice Query Display Screen 2-2

Figure 4-1: Case Query Entry Screen 4-2

Figure 4-2: Part 1 of the Case Query Display Screen 4-3

Figure 4-3: Part 2 of the Case Query Display Screen 4-3

Chart A-1: Address Query Display Screen A-1

Chart B-1: Pre-Offset Notice Query Display Screen B-1

Chart C-1: Collection and Adjustment Record Layout C-2

# PROVIDE STATE USERS WITH THE ABILITY TO QUERY OBLIGOR ADDRESS FILE (FOP 1889)

Federal Offset System (FOS) processing is being modified to provide
states with the ability to view addresses for an obligor that are stored
for that state.

## Summary of Changes

A new screen will provide states with the ability to view addresses that
are stored by OCSE for obligors that have been certified by that state.
The screen will be accessed by selecting Option 7 on the Federal Offset
Processing Menu.

## Background

The FOS stores addresses for an obligor that were sent by the submitting
state on an Add transaction or Address Change transaction. The source of
these addresses is identified as 'State'. Additionally, when an offset
occurs, the address that is associated with that offset is stored on the
system. The source of this address is identified as 'Other'. When an
obligor does not have an address on file for the submitting state, the
FOS attempts to obtain an address. Obtained addresses have 'Other' as
their source.

States have not had the capability to view obligor addresses that are
stored on the FOS.

## Description of Changes

For each obligor, the screen will display the obligor's SSN, Case Type,
State, Case ID, Name, and Local Code information.

For each occurrence of an address for an obligor, the screen will
display:

-   source of the address

-   obligor address

-   date that the address was added by OCSE

-   date that the address was sent to the Financial Management Service
    (FMS) to be associated with the obligor's TANF and/or Non-TANF case
    at FMS.

## Impact on States

There is no impact on states.

## Screen Layout

The following is the online screen that is used to inquire about an
obligor's addresses.

Figure 1-1: Address Query Entry Screen

![](media/image1.png){width="6.298611111111111in" height="1.8125in"}

The state user enters the SSN of the obligor on the SSN Request line.
The State Request line is pre-filled with the state's two-character
abbreviation. If the obligor does not have an address on file for the
requesting state, the message "THE REQUESTED ADDRESS RECORD IS NOT ON
FILE" is returned. If the obligor has at least one address on file for
the requesting state, the Address Query Display Screen, shown in Figure
1-2, is displayed.

Figure 1-2: Address Query Display Screen

![](media/image2.png){width="6.298611111111111in"
height="3.1493055555555554in"}

For a description of the fields that are shown in Figure 1-2, see Chart
A-1, "Address Query Display Screen Fields" in Appendix A.

By selecting the Show-All Option (S) on the Address Query Display
Screen, the user can view multiple addresses that are stored in the FOS,
as shown in Figure 1-3.

Figure 1-3: Address Query Display Screen (Show-All Option)

![](media/image3.png){width="6.298611111111111in"
height="2.907638888888889in"}

For a description of the fields that are shown in Figure 1-3 see Chart
A-1, "Address Query Display Screen Fields" in Appendix A.

Refer to the Pre-Offset Notice Query Display Screen (Figure 2-2) for the
specific address that was used on an OCSE-generated Pre-Offset Notice.

# PROVIDE STATE USERS WITH THE ABILITY TO QUERY PRE-OFFSET NOTICE FILE (FOP 1894)

FOS processing is being modified to provide states with the ability to
view information for Pre-Offset Notices (PONs) that are printed by OCSE
for an obligor.

## Summary of Changes

A new screen will provide states with the ability to view their PON
information for all notices that have been printed for an obligor since
March 2002. The screen will be accessed by selecting Option 8 on the
Federal Offset Processing Menu.

## Background

The FOS stores certain case-specific information for PONs that OCSE
sends to an obligor. The information was not previously available to
state users.

## Description of Changes

The screen will display:

-   Obligor Social Security Number

-   Case Type

-   Requesting State

-   PON Request Type

-   Obligor first and last name

-   Case ID

-   Pre-Offset Date

-   Pre-Offset Amount

-   Pre-Offset Address

-   Local Code

## Impact on States

There is no impact on states.

## Screen Layout

The following is the online screen that is used to inquire about an
obligor's PONs.

Figure 2-1: Pre-Offset Notice Query Entry Screen

![](media/image4.png){width="6.298611111111111in"
height="2.0520833333333335in"}

The state user enters the SSN of the obligor on the SSN Request line.
The State Request line is pre-filled with the state's two-character
abbreviation. An optional year may be entered to limit the query to a
specific year. If the obligor does not have a PON on file for the
requesting state (and year, if provided), the message "NO NOTICE RECORDS
FOUND ON FILE FOR REQUESTED SSN" is returned. If the obligor has at
least one PON on file that is associated with the requesting state, the
Pre-Offset Notice Query Display Screen (Figure 2-2) is displayed.

Figure 2-2: Pre-Offset Notice Query Display Screen

![](media/image5.png){width="6.298611111111111in"
height="2.7930555555555556in"}

For a description of the fields that are shown in Figure 2-2 see Chart
B-1, "Pre-Offset Notice Display Screen Fields" in Appendix B.

# ENABLE STATES TO CHANGE THE STATUS OF A MULTISTATE FINANCIAL INSTITUTION DATA MATCH-ONLY CASE IN A SINGLE SUBMISSION CYCLE (FOP 1984)

FOS processing is being modified for Multistate Financial Institution
Data Match (MSFIDM) cases to provide states with a faster and simpler
method to change the status of a case to or from MSFIDM-Only.

## Summary of Changes

This modification will enable a state to change the status of a case in
a single cycle in either direction between "standard" and MSFIDM-Only. A
standard case is an active case that is eligible for at least one of
these three remedies: Tax Offset, Administrative Offset or Passport
Denial. An MSFIDM-Only case is an active case that is excluded from all
three of these remedies, but is eligible for MSFIDM (exclusion
indicators must be set to 'TAX', 'PAS' and 'ADM', or 'RET' and 'VEN'
rather than 'ADM').

## Background

Currently the FOS allows states to change a standard case to an
MSFIDM-Only case by executing a two-step action (Delete transaction
followed by an Add transaction in a subsequent update cycle). A state
can also change an MSFIDM-Only case to a standard case by following the
same two-step process.

## Description of Changes

When a state has a standard case that they want to change to an
MSFIDM-Only case, the state can submit an 'R' transaction for the case
with only the 'TAX', 'PAS', and 'ADM' (or 'RET' and 'VEN') exclusion
indicators. The case will remain active and will be changed to an
MSFIDM-Only case. If the case is at FMS, it will be closed at FMS. If
the obligor is at the Department of State (DoS), and the obligor has no
other active cases from the state, the obligor will be deleted from DoS
for the submitting state.

An MSFIDM-Only case with a PON date that is less than one year old can
be changed to a standard case using the 'R' transaction. The 'R'
transaction must replace the existing 'TAX', 'PAS', and 'ADM' (or 'RET'
and 'VEN') exclusion indicators for the case with any other combination
of exclusion indicators and/or spaces. The existing PON date will be
retained. If the PON date on the original MSFIDM-Only case is spaces or
is greater than one year, the 'R' transaction will be rejected and
returned to the submitting state, and the case will remain as an active
MSFIDM-Only case.

An MSFIDM-Only case with a PON date that is spaces or is greater than
one year old can be changed to a standard case using the 'A'
transaction. In this particular situation, the 'A' transaction does not
have to be preceded by a 'D' transaction. The 'A' transaction must
replace the existing 'TAX', 'PAS', and 'ADM' (or 'RET' and 'VEN')
exclusion indicators for the case with any combination of exclusion
indicators and/or spaces. If OCSE prints the PONs for the state, a new
PON will be sent to the obligor. States may prefer this option instead
of the 'R' transaction option when the PON date on the original
MSFIDM-Only case is less than one year old and a new PON is desired.

If after the change from MSFIDM-Only to standard, the case is eligible
for Tax or Administrative Offset, it will be sent to FMS when the
state's due-process holding period is satisfied. If the case is no
longer excluded from Passport Denial, and the obligor meets the Passport
Denial eligibility requirements, the obligor will be sent to DoS 30 days
from the PON date.

## Impact on States

There is no impact on states.

# COMBINE CURRENT YEAR CASE QUERY AND PRIOR YEAR CASE QUERY INTO A SINGLE CASE QUERY SCREEN (FOP 1989)

Federal Offset System processing is being modified to simplify the query
process for states.

## Summary of Changes

The Prior Year Query Screen option and the Current Year Query Screen
option on the Federal Offset Processing Menu will be merged into a
single Case Query Screen option. The implementation of a single query
screen will simplify the process of retrieving case information for
state users. The screen will be accessed by selecting Option 9 on the
Federal Offset Processing Menu.

## Background

The FOS retains detail history information for up to seven years. There
are currently two query options: current year and prior year.

## Description of Changes

Users will be able to view all available case information and detail
history through one query screen. Additionally, users will be able to
specify an individual year or range of years for the detail history
data.

The current case information will be displayed, along with the detail
history. The YTD Collection, Adjustment, and State Payment information,
located on the case information screen, will only reflect the current
processing year's activity, regardless of the year or range of years
that are entered.

## Impact on States

There is no impact on states.

## Screen Layout

The following is the online entry screen that is used to inquire on case
information and case history.

Figure 4-1: Case Query Entry Screen

![](media/image6.png){width="6.298611111111111in"
height="2.0520833333333335in"}

The state user enters the SSN of the obligor in the Enter SSN field.

There are several formats for the From Year and To Year fields.

-   If the user wants to see detail data from the current year, they may
    leave the Year fields blank. Note: the current year query default is
    to show details that have been created within one year of the
    current date.

-   If the user wants to view detail data from a single calendar year,
    they must enter that year in the From Year field.

-   If the user wants to view detail data from a range of years, they
    must enter the older year in the From Year field, and the more
    recent year in the To Year field.

The State field is pre-filled with the state's two-character
abbreviation. The user may enter the case type if they want to limit the
query to a specific case type. When the appropriate request data is
entered, Part 1 of the Case Query Display Screen is presented. Part 1 of
the Case Query Display Screen is identical to Part 1 of the existing
Current Year Query Screen.

Figure 4-2: Part 1 of the Case Query Display Screen

![](media/image7.png){width="6.298611111111111in"
height="3.270138888888889in"}

If there are details to be viewed for the year(s) requested, Part 2 of
the Case Query Display Screen (Figure 4-3) is presented. The format for
Part 2 of the Case Query Display Screen is identical to Part 2 of the
existing Current Year Query Screen, with the addition of the Process
Years field next to the SSN.

Figure 4-3: Part 2 of the Case Query Display Screen

![](media/image8.png){width="6.298611111111111in"
height="3.136111111111111in"}

# ADD TREASURY OFFSET PROGRAM TRACE NUMBER TO COLLECTION AND ADJUSTMENT RECORD (FOP 1996)

FOS processing is being modified to provide states with the Treasury
Offset Program (TOP) Trace Number as part of the collection record.

## Summary of Changes

The TOP Trace Number will be included on the Collection and Adjustment
records that are sent to the state.

## Background

The FOS returns collection information to states on the Collection and
Adjustment file. The TOP Trace Number is a unique identifier that is
created at the Department of Treasury's Financial Management Service
(FMS) and appears on the FMS Offset Notice when a Tax or Administrative
Offset, or reversal, has occurred. The TOP Trace Number links offsets
with any associated adjustments that may occur later. The TOP Trace
Number is included on the Case Query Screen in the Trace column of
collection and adjustment details displayed on Part 2 of the Case Query
Display Screen.

## Description of Changes

The TOP Trace Number will be added to the Collection and Adjustment
record in positions 227-236. These positions were previously reserved as
filler. See Chart C-1 for the complete Collection and Adjustment Record
layout. Changes to the record layout are highlighted.

## Impact on States

There is no impact on states. If a state wishes to use this additional
data, the state must program to accept the new field.

# ADDRESS QUERY DISPLAY SCREEN FIELDS {#address-query-display-screen-fields .Head-1-App}

This appendix contains Chart A-1, which describes the field names and
field descriptions for the Address Query Display Screen.

+---------------------------------+------------------------------------+
| Chart A-1: Address Query        |                                    |
| Display Screen                  |                                    |
+=================================+====================================+
| Field Names                     | Field Description                  |
+---------------------------------+------------------------------------+
| Page X of Y                     | 'Y' represents the number of pages |
|                                 | available to display for this      |
|                                 | case. 'X' is the individual page   |
|                                 | that is being viewed of the 'Y'    |
|                                 | pages.                             |
+---------------------------------+------------------------------------+
| Row A from B                    | 'A' represents the number of the   |
|                                 | address being displayed. 'B'       |
|                                 | represents the number of addresses |
|                                 | for the obligor that are           |
|                                 | associated with this state.        |
+---------------------------------+------------------------------------+
| Date/Time                       | Indicates the Date and Time the    |
|                                 | record was displayed.              |
+---------------------------------+------------------------------------+
| Command                         | At the command prompt, type 'N',   |
|                                 | 'P', or 'S' and press **Enter** to |
|                                 | go to the next page in the record, |
|                                 | previous page in the record, or    |
|                                 | directly to a page showing all     |
|                                 | addresses.                         |
|                                 |                                    |
|                                 | Press **F3** to return to the      |
|                                 | Address Query Entry Screen.        |
|                                 |                                    |
|                                 | Press **F7** to page backward in   |
|                                 | the sequence of addresses.         |
|                                 |                                    |
|                                 | Press **F8** to page forward in    |
|                                 | the sequence of addresses.         |
+---------------------------------+------------------------------------+
| Soc Sec No                      | Social Security Number of the      |
|                                 | obligor.                           |
+---------------------------------+------------------------------------+
| Case Type                       | Type of Case:                      |
|                                 |                                    |
|                                 | A -- TANF                          |
|                                 |                                    |
|                                 | N -- Non-TANF                      |
+---------------------------------+------------------------------------+
| State Code                      | State that certified the case.     |
|                                 | States can only view addresses     |
|                                 | that are associated with their own |
|                                 | state.                             |
+---------------------------------+------------------------------------+
| Case ID                         | ID given to this case by the       |
|                                 | state.                             |
+---------------------------------+------------------------------------+
| First Name                      | First name of the obligor.         |
+---------------------------------+------------------------------------+
| Last (Name)                     | Last name of the obligor.          |
+---------------------------------+------------------------------------+
| Local                           | The name of the contact office.    |
+---------------------------------+------------------------------------+
| Local Code                      | County or local jurisdiction code. |
+---------------------------------+------------------------------------+
| Contact                         | Address Line 1 of the contact      |
|                                 | office.                            |
+---------------------------------+------------------------------------+
| Phone                           | State or local contact office      |
|                                 | telephone number.                  |
+---------------------------------+------------------------------------+
| Address                         | Any additional address lines of    |
|                                 | the contact office, including the  |
|                                 | city, state, and zip code.         |
+---------------------------------+------------------------------------+
| Source                          | The source of the address. The     |
|                                 | values for this field are:         |
|                                 |                                    |
|                                 | -   Other -- obtained by the       |
|                                 |     Federal Offset System          |
|                                 |                                    |
|                                 | -   State -- submitted by the      |
|                                 |     certifying state               |
+---------------------------------+------------------------------------+
| Address                         | The obligor's address lines 1 and  |
|                                 | 2, and the obligor's city, state   |
|                                 | and zip code.                      |
+---------------------------------+------------------------------------+
| Create                          | The date that the address was      |
|                                 | first added to the Federal Offset  |
|                                 | System.                            |
+---------------------------------+------------------------------------+
| TANF FMS                        | The date that the address was      |
|                                 | updated at FMS for the TANF case.  |
+---------------------------------+------------------------------------+
| NTANF FMS                       | The date that the address was      |
|                                 | updated at FMS for the Non-TANF    |
|                                 | case.                              |
+---------------------------------+------------------------------------+

# PRE-OFFSET NOTICE QUERY DISPLAY SCREEN FIELDS {#pre-offset-notice-query-display-screen-fields .Head-1-App}

This appendix contains Chart B-1, which describes the field names and
field descriptions for the Pre-Offset Notice Query Display Screen.

+---------------------------------+------------------------------------+
| Chart B-1: Pre-Offset Notice    |                                    |
| Query Display Screen            |                                    |
+=================================+====================================+
| Field Names                     | Field Description                  |
+---------------------------------+------------------------------------+
| Page X of Y                     | 'Y' represents the number of pages |
|                                 | available to display for this      |
|                                 | case. 'X' is the individual page   |
|                                 | that is being viewed of the 'Y'    |
|                                 | pages.                             |
+---------------------------------+------------------------------------+
| Date/Time                       | Indicates the Date and Time the    |
|                                 | record was displayed.              |
+---------------------------------+------------------------------------+
| Command                         | At the command prompt, type 'N' or |
|                                 | 'P' and press **Enter** to go to   |
|                                 | the next page in the record or the |
|                                 | previous page in the record.       |
|                                 |                                    |
|                                 | Press **F3** to return to the      |
|                                 | Pre-Offset Notice Query Entry      |
|                                 | Screen.                            |
+---------------------------------+------------------------------------+
| Soc Sec No                      | Social Security Number of the      |
|                                 | obligor.                           |
+---------------------------------+------------------------------------+
| Case Type                       | Type of Case:                      |
|                                 |                                    |
|                                 | A -- TANF                          |
|                                 |                                    |
|                                 | N -- Non-TANF                      |
+---------------------------------+------------------------------------+
| State Code                      | State that certified the case.     |
|                                 | States can only view PONs that are |
|                                 | associated with their own state.   |
+---------------------------------+------------------------------------+
| PON Request                     | The type of request which          |
|                                 | generated the PON. The values for  |
|                                 | this field are:                    |
|                                 |                                    |
|                                 | -   ALLPON -- The state requests   |
|                                 |     PONs for all of its cases.     |
|                                 |                                    |
|                                 | -   Supplemental --The state       |
|                                 |     requested a PON for an         |
|                                 |     individual case.               |
|                                 |                                    |
|                                 | -   NEW -- The PON request was     |
|                                 |     generated from an Add or       |
|                                 |     Re-certify transaction.        |
+---------------------------------+------------------------------------+
| First Name                      | First name of the obligor.         |
+---------------------------------+------------------------------------+
| Last (Name)                     | Last name of the obligor.          |
+---------------------------------+------------------------------------+
| Case ID                         | ID that was given to this case by  |
|                                 | the state that is listed on the    |
|                                 | PON.                               |
+---------------------------------+------------------------------------+
| Pre-Offset Date                 | Date that the PON was mailed.      |
+---------------------------------+------------------------------------+
| Pre-Offset Amount               | Obligor's arrearage amount at the  |
|                                 | time the PON was generated.        |
+---------------------------------+------------------------------------+
| Street                          | Address line(s) where the PON was  |
|                                 | sent.                              |
+---------------------------------+------------------------------------+
| City/State                      | Obligor city and state where the   |
|                                 | PON was sent.                      |
+---------------------------------+------------------------------------+
| Zip                             | Obligor zip code                   |
+---------------------------------+------------------------------------+
| Local Code                      | Obligor's county or local          |
|                                 | jurisdiction code at the time the  |
|                                 | PON was generated.                 |
+---------------------------------+------------------------------------+

# COLLECTION AND ADJUSTMENT RECORD LAYOUT {#collection-and-adjustment-record-layout .Head-1-App}

This appendix contains Chart C-1, which describes the layout of the
Collection and Adjustment record that is returned to the states by OCSE.

+---------------+-----+---+---+---------------------------------------+
| CHART C-1:    |     |   |   |                                       |
| Collection    |     |   |   |                                       |
| and           |     |   |   |                                       |
| Adjustment    |     |   |   |                                       |
| Record Layout |     |   |   |                                       |
+===============+=====+===+===+=======================================+
| Field Name    | Lo  | L | A | Comments                              |
|               | cat | e | / |                                       |
|               | ion | n | N |                                       |
|               |     | g |   |                                       |
|               |     | t |   |                                       |
|               |     | h |   |                                       |
+---------------+-----+---+---+---------------------------------------+
| Submitting    | 1-2 | 2 | A | This field contains the state         |
| State Code    |     |   |   | abbreviation that was sent to OCSE by |
|               |     |   |   | the state and stored on the OCSE Case |
|               |     |   |   | Master File.                          |
+---------------+-----+---+---+---------------------------------------+
| Local Code    | 3-5 | 3 | A | This field contains the local code    |
|               |     |   | / | that was sent to OCSE by the state    |
|               |     |   | N | and stored on the OCSE Case Master    |
|               |     |   |   | File.                                 |
+---------------+-----+---+---+---------------------------------------+
| SSN           | 6   | 9 | N | This field contains the Social        |
|               | -14 |   |   | Security Number that was sent to OCSE |
|               |     |   |   | by the state and stored on the OCSE   |
|               |     |   |   | Case Master File.                     |
+---------------+-----+---+---+---------------------------------------+
| Case ID       | 15  | 1 | A | This field contains the case          |
|               | -29 | 5 | / | identification that was sent to OCSE  |
|               |     |   | N | by the state and stored on the OCSE   |
|               |     |   |   | Case Master File.                     |
+---------------+-----+---+---+---------------------------------------+
| Obligor Last  | 30  | 2 | A | This field contains the obligor last  |
| Name          | -49 | 0 | / | name that was sent to OCSE by the     |
|               |     |   | N | state and stored on the OCSE Case     |
|               |     |   |   | Master File.                          |
+---------------+-----+---+---+---------------------------------------+
| Obligor First | 50  | 1 | A | This field contains the obligor first |
| Name          | -64 | 5 | / | name that was sent to OCSE by the     |
|               |     |   | N | state and stored on the OCSE Case     |
|               |     |   |   | Master File.                          |
+---------------+-----+---+---+---------------------------------------+
| Certified     | 65  | 1 | N | This field contains the arrearage     |
| Arrearage     | -75 | 1 |   | amount that is stored on the OCSE     |
| Amount        |     |   |   | Case Master File at the time of       |
|               |     |   |   | certification. The certified          |
|               |     |   |   | arrearage amount is a signed positive |
|               |     |   |   | numeric amount with two decimal       |
|               |     |   |   | places assumed.                       |
+---------------+-----+---+---+---------------------------------------+
| Collection    | 76  | 1 | N | This field contains the amount of the |
| Amount        | -86 | 1 |   | offset that was sent to OCSE on the   |
|               |     |   |   | FMS Weekly Collection Record. The     |
|               |     |   |   | collection amount is a signed         |
|               |     |   |   | positive numeric amount with two      |
|               |     |   |   | decimal places assumed.               |
|               |     |   |   |                                       |
|               |     |   |   | If the Collection Amount Field        |
|               |     |   |   | contains a value greater than zero,   |
|               |     |   |   | the adjustment amount is zeroes.      |
+---------------+-----+---+---+---------------------------------------+
| Adjustment    | 87  | 1 | N | This field contains the amount of the |
| Amount        | -97 | 1 |   | adjustment that was sent to OCSE on   |
|               |     |   |   | the FMS Weekly Collection Record. The |
|               |     |   |   | adjustment amount is a signed         |
|               |     |   |   | positive numeric amount with two      |
|               |     |   |   | decimal places assumed.               |
|               |     |   |   |                                       |
|               |     |   |   | If the adjustment amount contains a   |
|               |     |   |   | value greater than zero, the          |
|               |     |   |   | collection amount is zeroes.          |
+---------------+-----+---+---+---------------------------------------+
| Adjustment    | 98- | 4 | N | This field contains the year the      |
| Year          | 101 |   |   | offset originated that was sent to    |
|               |     |   |   | OCSE on the FMS Weekly Collection     |
|               |     |   |   | Record. The adjustment year is in the |
|               |     |   |   | CCYY format.                          |
|               |     |   |   |                                       |
|               |     |   |   | If the adjustment amount is greater   |
|               |     |   |   | than zero, this field contains a      |
|               |     |   |   | valid year.                           |
|               |     |   |   |                                       |
|               |     |   |   | If the collection amount is greater   |
|               |     |   |   | than zero this field is zeroes.       |
+---------------+-----+---+---+---------------------------------------+
| Offset Year   | 1   | 4 | N | This field contains the current       |
|               | 02- |   |   | processing year when the offset       |
|               | 105 |   |   | occurred, in the CCYY format.         |
+---------------+-----+---+---+---------------------------------------+
| Return        | 106 | 1 | A | This field contains the return        |
| Indicator     |     |   |   | indicator that was sent to OCSE on    |
|               |     |   |   | the FMS Weekly Collection Record. The |
|               |     |   |   | return indicator identifies whether   |
|               |     |   |   | or not this is a joint return.        |
|               |     |   |   |                                       |
|               |     |   |   | Y -- joint return                     |
|               |     |   |   |                                       |
|               |     |   |   | N -- not a joint return               |
+---------------+-----+---+---+---------------------------------------+
| Case Type     | 107 | 1 | A | This field contains the case type     |
| Indicator     |     |   |   | indicator that was sent to OCSE by    |
|               |     |   |   | the state and stored on the OCSE Case |
|               |     |   |   | Master File.                          |
+---------------+-----+---+---+---------------------------------------+
| Transfer      | 1   | 2 | A | This field contains the transfer      |
| State Code    | 08- |   |   | state code that was sent to OCSE by   |
|               | 109 |   |   | the state, and stored on the OCSE     |
|               |     |   |   | Case Master File.                     |
+---------------+-----+---+---+---------------------------------------+
| Transfer      | 1   | 3 | A | This field contains the transfer      |
| Local Code    | 10- |   | / | local code that was sent to OCSE by   |
|               | 112 |   | N | the state, and stored on the OCSE     |
|               |     |   |   | Case Master File.                     |
+---------------+-----+---+---+---------------------------------------+
| Payment Name  | 1   | 3 | A | If the collection amount is greater   |
|               | 13- | 5 | / | than zero, this field contains the    |
|               | 147 |   | N | name on the FMS Payment Record.       |
|               |     |   |   |                                       |
|               |     |   |   | If the return indicator is equal to   |
|               |     |   |   | 'Y', this field may contain both      |
|               |     |   |   | obligor and/or non-obligor name(s).   |
|               |     |   |   |                                       |
|               |     |   |   | If the adjustment amount is greater   |
|               |     |   |   | than zero, this field contains        |
|               |     |   |   | spaces.                               |
+---------------+-----+---+---+---------------------------------------+
| Payment       | 1   | 3 | A | If the collection amount is greater   |
| Street        | 48- | 5 | / | than zero, this field contains the    |
| Address       | 182 |   | N | payment street address that was sent  |
|               |     |   |   | to OCSE on the FMS Weekly Collection  |
|               |     |   |   | Record.                               |
|               |     |   |   |                                       |
|               |     |   |   | If the adjustment amount is greater   |
|               |     |   |   | than zero, this field contains        |
|               |     |   |   | spaces.                               |
+---------------+-----+---+---+---------------------------------------+
| Payment City  | 1   | 2 | A | If the collection amount is greater   |
| and State     | 83- | 5 | / | than zero, this field contains the    |
|               | 207 |   | N | payment city and state that was sent  |
|               |     |   |   | to OCSE on the FMS Payment Record.    |
|               |     |   |   |                                       |
|               |     |   |   | If the adjustment amount is greater   |
|               |     |   |   | than zero, this field contains        |
|               |     |   |   | spaces.                               |
+---------------+-----+---+---+---------------------------------------+
| Payment Zip   | 2   | 9 | N | If the collection amount is greater   |
| Code          | 08- |   |   | than zero, this field contains the    |
|               | 216 |   |   | payment Zip Code that was sent to     |
|               |     |   |   | OCSE on the FMS Payment Record.       |
|               |     |   |   |                                       |
|               |     |   |   | If the adjustment amount is greater   |
|               |     |   |   | than zero, this field contains        |
|               |     |   |   | spaces.                               |
+---------------+-----+---+---+---------------------------------------+
| Offset Type   | 2   | 3 | A | This field identifies the type of     |
|               | 17- |   |   | offset or adjustment that applied.    |
|               | 219 |   |   | Valid values are:                     |
|               |     |   |   |                                       |
|               |     |   |   | RET -- Federal Retirement             |
|               |     |   |   |                                       |
|               |     |   |   | SAL -- Federal Salary (*pre-set on    |
|               |     |   |   | all cases at FMS*)                    |
|               |     |   |   |                                       |
|               |     |   |   | TAX -- Tax Refund Offset              |
|               |     |   |   |                                       |
|               |     |   |   | VEN -- Vendor Payment/Miscellaneous   |
+---------------+-----+---+---+---------------------------------------+
| Fee Amount    | 2   | 5 | N | This field contains the service fee   |
|               | 20- |   |   | amount for an adjustment that was     |
|               | 224 |   |   | sent to OCSE on the FMS Weekly        |
|               |     |   |   | Collection Record. The fee amount is  |
|               |     |   |   | a signed positive numeric amount with |
|               |     |   |   | two decimal places assumed.           |
|               |     |   |   |                                       |
|               |     |   |   | If the collection amount contains a   |
|               |     |   |   | value greater than zero, the fee      |
|               |     |   |   | amount is zeroes.                     |
+---------------+-----+---+---+---------------------------------------+
| Injured       | 225 | 1 | A | This field contains the injured       |
| Spouse        |     |   |   | spouse indicator that was sent to     |
| Indicator     |     |   |   | OCSE on the FMS Weekly Collection     |
|               |     |   |   | Record. The injured spouse indicator  |
|               |     |   |   | identifies if an injured spouse claim |
|               |     |   |   | has been processed.                   |
|               |     |   |   |                                       |
|               |     |   |   | Y -- processed injured spouse claim   |
|               |     |   |   |                                       |
|               |     |   |   | N -- no information is available, or  |
|               |     |   |   | no injured spouse claim has been      |
|               |     |   |   | filed.                                |
|               |     |   |   |                                       |
|               |     |   |   | This field is only populated for      |
|               |     |   |   | Non-TANF joint return offset records, |
|               |     |   |   | i.e., position 106 is a 'Y' and       |
|               |     |   |   | position 107 is an 'N'.               |
|               |     |   |   |                                       |
|               |     |   |   | If the record is for a TANF offset,   |
|               |     |   |   | Non-TANF single return offset or any  |
|               |     |   |   | adjustment record, the field contains |
|               |     |   |   | a space.                              |
+---------------+-----+---+---+---------------------------------------+
| Zero Balance  | 226 | 1 | A | This field contains the zero balance  |
| Delete        |     |   |   | delete indicator that was set by OCSE |
| Indicator     |     |   |   | to show that an offset reduced the    |
|               |     |   |   | modified arrearage amount for a case  |
|               |     |   |   | to zero. The case is deleted at OCSE  |
|               |     |   |   | but not FMS.                          |
|               |     |   |   |                                       |
|               |     |   |   | Y -- case deleted by the offset       |
|               |     |   |   |                                       |
|               |     |   |   | N -- all other records, including     |
|               |     |   |   | adjustments and offsets that did not  |
|               |     |   |   | reduce the modified arrearage amount  |
|               |     |   |   | to zeros                              |
+---------------+-----+---+---+---------------------------------------+
| [TOP Trace    | [   | [ | [ | [This field contains the trace number |
| N             | 227 | 1 | A | that is included on an FMS Offset     |
| umber]{.mark} | -23 | 0 | / | Notice that is sent to an obligor for |
|               | 6]{ | ] | N | this offset or reversal.]{.mark}      |
|               | .ma | { | ] |                                       |
|               | rk} | . | { |                                       |
|               |     | m | . |                                       |
|               |     | a | m |                                       |
|               |     | r | a |                                       |
|               |     | k | r |                                       |
|               |     | } | k |                                       |
|               |     |   | } |                                       |
+---------------+-----+---+---+---------------------------------------+
| [F            | [   | [ | [ | [Space filled.]{.mark}                |
| iller]{.mark} | 237 | 4 | A |                                       |
|               | -24 | ] | / |                                       |
|               | 0]{ | { | N |                                       |
|               | .ma | . | ] |                                       |
|               | rk} | m | { |                                       |
|               |     | a | . |                                       |
|               |     | r | m |                                       |
|               |     | k | a |                                       |
|               |     | } | r |                                       |
|               |     |   | k |                                       |
|               |     |   | } |                                       |
+---------------+-----+---+---+---------------------------------------+