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CONTENTS

CHAPTER 19. ADMINISTRATIVE ISSUES MANAGEMENT

PARAGRAPH PAGE

19.01 General 19-1

19.02 Administrative Issues Overview 19-2

19.03 VBA Central Office (CO) PCO Responsibilities 19-2

19.04 Field Station PCO Responsibilities 19-3

19.05 Field Station Issues 19-3

19.06 Procurement of Duplicating, Printing, and Binding 19-4

19.07 Administrative Issue Stocking Points 19-5

19.08 Requisition Instructions 19-5

19.09 Nonreceipt of Issues and Insufficient Initial Distribution 19-6

19.10 Field Station PCO Mailbox 19-6

19.11 Draft Issues 19-7

19.12 Internal Distribution of Administrative Issues 19-7

19.13 VA Form 2155, Recurring Publications Control Card 19-7

19.14 Local Reproduction Authorized 19-8

19.15 External Distribution of Administrative Issues 19-8

19.16 Automated Distribution System (ADS) 19-10

19.17 Maintenance of Stock 19-10

19.18 Review of Requirements for Administrative Issues 19-11

EXHIBIT

VA Form 3222b, Justification of Proposed Field Station Issue 19-E

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**CHAPTER 19. ADMINISTRATIVE ISSUES MANAGEMENT**

**19.01 GENERAL**

a\. The purpose of this chapter is to provide administrative issues
management operating procedures for the field station Publications
Control Officer (PCO) and publications unit personnel. The field station
PCO is responsible for ensuring that administrative issues are properly
prepared, coordinated, disseminated, and available to appropriate
personnel. Paragraph 19.03 provides an overview of certain functions of
the Veterans Benefits Administration (VBA) PCO (20A52).

b\. Publications necessary for effective administrative issues
management are:

\(1\) U.S. Government Printing Office Style Manual

\(2\) H-70-1, VA Correspondence Handbook

\(3\) MP-1, Part I, Chapter 1, \"Written Communications - Approval
Authorities\"

\(4\) MP-1, Part II

Chapter 9, \"Printing and Reproduction\"

Chapter 10, \"Correspondence\"

Chapter 14, \"Policy and Procedures for VA Administrative Issues\"

Chapter 16, \"Distribution and Maintenance of Publications\"

VBA Supplement to Chapter 14, \"System of Administrative Issues\"

\(5\) MP-2, Subchapter E, \"Supply and Procurement\"

\(6\) MP-5, Part I, Chapter 790, \"Services to Employees (General)\"

\(7\) VA Acquisition Regulations (VAAR)

Subpart 808.870-2, \"Acquisition of Forms, Publications, and Related
Supplies\"

Subpart 808.870-3, \"VA Field Station Sources of Duplicating, Printing,
Binding, and Other Related Items or Services\"

\(8\) Federal Information Resources Management Regulations (FIRMR)
Subpart 201-9.103, \"Procedures\"

\(9\) Index I-30-1, \"Department of Veterans Affairs Publications\"

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\(10\) VA Catalog No. 2, \"VA Catalog of Recurring Publication Code
Numbers\"

\(11\) Printing and Binding Price Schedules No. 2 and 8

\(12\) Manual M-03-1, \"Graphics Standards Manual, Guidelines for the
Implementation of a Unified Graphics Communications System for the
Veterans Administration\"

\(13\) VA Catalog 1-P, \"Publications Catalog - LOG I\"

**19.02 ADMINISTRATIVE ISSUES OVERVIEW**

a\. Any administrative issue that directs or controls an activity or
operation, or provides information for which there will be continuing
need, should have an issue number assigned for control and reference
purposes. Proper controls must be implemented to ensure that all
information is provided in the most economical, efficient method
possible.

b\. There are two types of administrative issues: directive and
nondirective (see MP-1, pt. II, ch. 14 and the VBA Supplement).

\(1\) Directive issues include regulations, interim issues, manuals, and
circulars and are used to convey and implement policy and procedures.

\(2\) Nondirective issues include program guides, training guides,
information bulletins, numbered letters, and pamphlets. They are used
for training and informational purposes only.

c\. VBA field stations are authorized to publish field station
circulars, bulletins, numbered memorandums, and in-house employee
newsletters (VBA Supplement to MP-1, pt. II, ch. 14; MP-5, pt. 1, ch.
790). Any other publications, such as pamphlets, posters, and
periodicals must be submitted to the VBA PCO (20A52) through the Area
Director of jurisdiction for necessary concurrences prior to
development.

**19.03 VBA CENTRAL OFFICE (CO) PCO RESPONSIBILITIES**

The Chief, Procedures Division (20A52), has been designated the VBA PCO
for CO and is the Agency\'s Liaison to the Department PCO (723) and VBA
field station PCOs. Each service/staff office within VBA has designated
a PCO liaison to assist the VBA PCO in their program area. When a
directive is originated within VBA, a VA Form 20-2, Justification for
Proposed Issue or Report, is completed to accompany the directive
through concurrence. This includes the signature of the PCO Liaison and
the Director of the Service or Staff as the originating office. It is
then forwarded for all necessary VBA concurrences. After all
concurrences have been obtained and any revisions made to the issue, the
directive will be processed based on the following:

a\. If the directive is a manual, the service director signs the VAF
20-2 as the approving official. It is then forwarded to the VBA PCO and
is reviewed for format only. After any corrections have been made, the
manual is forwarded for printing and distribution.

b\. All other directives are reviewed for medium, format, and content.
When all corrections have been made the VBA PCO signs the VA Form 20-2
and forwards it to the Under Secretary for Benefits. This assures the
Under Secretary for Benefits the directive meets all administrative
requirements.

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**19.04 FIELD STATION PCO RESPONSIBILITIES**

a\. A field station PCO will be designated per MP-1, Part II, Chapter
14. The PCO will coordinate the field station administrative issues
program. This includes:

\(1\) Providing economical centralized duplicating, (including drilling,
binding, stapling, etc.) storage, and distribution services.

\(2\) Accessing the field station PCO mailbox daily

\(3\) Assigning local directive numbers

\(4\) Processing, distributing, and maintaining stock

\(5\) Acting as Liaison to the VBA PCO

\(6\) Maintaining public reading areas (see MP-1, pt. II, ch. 14, pars.
4e(9) and 6c)

b\. Each field station will call the the Forms and Publications Depot
(036B), at 703-557-4192, and provide the name and phone number of the
field station PCO contact.

**19.05 FIELD STATION ISSUES**

Field station issues generally contain local information and/or
procedures and will not contain information in existing VA or VBA
issues. See VA Manual M-03-1 for format. Disposition instructions for
these files are contained in RCS VB-I, part 1, item no. 03-136.000. All
issues will be reviewed on an annual basis for content and rescissions.
Stocks of rescinded issues should be destroyed in accordance with
Records Control Schedule VB-1 part I, Item No. 13-029.000.

a\. The approval process is as follows:

\(1\) The originator completes VA Form 3222b, Justification for Proposed
Field Station Issue (see exhibit 1) and forwards it with a copy of the
issue for concurrence.

\(2\) After concurrences are obtained and any revisions made, this
package is then submitted to the field station PCO for review of format
and conformity with existing regulations. Ensure that rescission dates
are included.

\(3\) After final review by the field station PCO, a directive number is
assigned, i.e., 00-93-1 would be the first circular from the Director\'s
office in calendar year 1993, 27-93-2 would be the second circular from
the Veterans Services Division. The numbered and dated issue is then
forwarded to the Director for final approval and signature.

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\(4\) The issue is now ready for printing. The originator will complete
VA Form 3011, Reproduction Request, for printing administrative issues
within the local field station duplicating activity. This form will be
reviewed by the field station PCO for proper signature and adequacy of
reproduction instructions.

\(5\) A job number will be assigned and a job jacket established. Since
each printing job is unique, a separate number will be assigned no
matter how small the job.

\(6\) The job is then forwarded for printing.

\(7\) The printed issue will be distributed in accordance with the
instructions printed on the issue.

\(8\) A copy of the issue and a completed VA Form 3011 will be used as a
delivery ticket to the originating office.

\(9\) The field station PCO will maintain a history file for each
administrative issue. This file should include:

\(a\) original VA Form 3222b with concurrences and signature of
authorizing official

\(b\) VA Form 3011 for a record of printing instructions

\(c\) original manuscript

\(d\) any other documents related to the issue.

\(10\) Sufficient stock for operations must be maintained if the issue
is of a recurring nature. When stock is low, notify the originating
office, which will determine the need for possible reprinting. If
reprinting is approved, submit VA Form 3011 to the field station PCO
noting the old job number and reason for reprint.

**19.06 PROCUREMENT OF DUPLICATING, PRINTING, AND BINDING**

a\. MP-1, part II, chapter 9, is the source for all printing and
reproduction information. The local field station duplicating activity
is the prime source for duplicating field station administrative issues,
forms and form letters, and overprinting.

b\. Field stations are authorized to use an local field station
duplicating activity to produce no more than 5,000 production units (one
8-1/2 X 11 inch sheet printed on one side only, one color) of any page.
Items consisting of multiple pages will not exceed 25,000 production
units total.

c\. If quantity requirements exceed the limitation (see subpar. b
above), commercial sources may be used for issues costing \$1,000 or
less per line item provided the issues:

\(1\) are not of a continuing, repetitive nature, and

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\(2\) are not conducive to the establishment of an open end indefinite
quantity type contract, or cannot be ordered against existing Government
Printing Office (GPO) contracts.

NOTE: If these limitations are exceeded, forward a report listing
individual jobs by title, quantity (pages and copies), date, and
printing facility to the Director, Publications Service, Central Office
(036), through the VBA PCO (20A52), within 10 days after the close of
each quarter.

d\. GPO Regional Printing Procurement Offices (RPPOs), shown in MP-1,
part II, chapter 9, can be a printing facility. If this source is used,
the following actions are necessary:

\(1\) Field stations must complete SF 1, Printing and Binding
Requisition, and VA Form 90-2237, Request, Turn-In, and Receipt for
Property or Services. Forward these forms to the Chief, Acquisition and
Materiel Management Division, at the servicing medical center.

\(2\) All work orders placed with GPO RPPOs must be annotated with the
six-digit Billing Address Code (BAC). The first four digits for VA field
stations are 8320; the last two differ for each field station.

**19.07 ADMINISTRATIVE ISSUE STOCKING POINTS**

a\. If an issue is depot stocked it will be contained in VA Catalog 1-P,
Publications Catalog Log 1. This catalog is updated annually.

b\. If an item is service stocked it will be annotated in the
distribution portion of an issue as \"SS\" (Service Stocked). The mail
routing symbol in parentheses is the originating service/office. Copies
can be obtained from the originator in CO. Most locally reproducible
issues are service stocked.

c\. Any questions should be referred to the VBA PCO.

**19.08 REQUISITION INSTRUCTIONS**

a\. Requisitions for depot-stocked issues and forms are transmitted to
the Austin Data Processing Center over Wang emulation using the Falcon
System (See user manual for LOG transactions using Falcon, dated July
1988). VA Catalog 1-P, Publications Catalog - LOG I, contains
publication stock numbers. Field stations will use these corresponding
stock numbers to order publications. See M23-1, part I, chapter 18,
Appendix A, LOGFP INSTRUCTIONS - FORMS/PUBLICATIONS MANAGEMENT. This
system, accessed through Austin, can be used on an optional basis as a
management tool by the station PCO to aid in the ordering, stocking and
management of inventories of all forms, form letters and publications
used by the station.

b\. When determining quantities to be ordered, note the following:

\(1\) If the issue contains a rescission date, check to see if it is
rescinded. If it is rescinded, note any revisions or replacements.
Questions pertaining to a current issue should be referred to the VBA
PCO.

\(2\) If there is a backorder e-mail the \"MAIL VBA 20A52 PCO\" mailbox
and note the title, order number and quantity. The issue may be under
revision or being replenished.

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c\. Quarterly requisition schedules are printed in VA Catalog No. 1 and
Printing and Binding Price Schedule No. 2 and are the same for
publications and forms and form letters.

**19.09 NONRECEIPT OF ISSUES AND INSUFFICIENT INITIAL DISTRIBUTION**

E-Mail the \"MAIL VBA 20A52 PCO\" mailbox concerning nonreceipt of
issues and insufficient initial distribution. Include as much
information as possible so the problem can be corrected.

**19.10 FIELD STATION PCO MAILBOX**

a\. Each field station has an established field station PCO mailbox.
This mailbox is used exclusively for incoming administrative issues. The
field station mailbox consists of \"MAIL VBA (first 5 characters of the
field station)/PCO;\" e.g., \"MAIL VBA WASHI/PCO\" for the Washington
Regional Office.

b\. To ensure program integrity, only issues received from the \"MAIL
VBA 20A52 PCO\" mailbox will be considered approved versions. The
authenticity of any issue will be identified by the legend \"MAIL VBA
PCO\" which will appear at the top of each document. Distribution will
not be made from any other version.

c\. Most issues transmitted to the field station PCO mailbox will be
locally reproducible. These issues are annotated \"Local Reproduction
Authorized.\" A single copy will be printed from the mailbox and
reproduced following local reproduction procedures in paragraph 19.05.
Hardcopy followup will not be sent from the depot.

d\. Issues with limited distribution can also be transmitted to the
field station PCO mailbox. These issues are for informational purposes
only. Only limited distribution should be made at the field station. A
cover memorandum is normally attached to the issue with instructions.
Often, hardcopy distribution of this issue will be forthcoming from the
Forms and Publications Depot.

e\. To ensure timely delivery and distribution, it is imperative that
each field station PCO access the PCO mailbox at least once a day. If
this is not practical, the field station PCO should authorize access to
another person. If administrative issues have not been received in the
PCO mailbox for several days, contact the station system administrator
and the VBA PCO to ensure there are no system problems. The VBA PCO will
then forward any administrative issues the station did not receive.

f\. When an issue contains a printed form, computer screen or other
material that cannot be transmitted over Wang, the cover memo attached
to the issue will state that hardcopy followup will be forthcoming. The
Wang version should receive limited distribution. The field station will
be mailed one complete copy of this issue and distribution should be
made from this copy. If it is not locally reproducible, distribution
will be received from the depot.

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**19.11 DRAFT ISSUES**

Draft issues have not been approved by the Under Secretary for Benefits.
Instead of \"MAIL VBA PCO\", \"DRAFT\" will appear at the top of the
issue. Questions concerning a draft issue should be directed to the
originating service whose mail symbol is shown in the distribution
instructions of the issue, i.e., SS(282). Draft issues are to be used as
information only and have no regulatory authority. Limited distribution
should be made.

**19.12 INTERNAL DISTRIBUTION OF ADMINISTRATIVE ISSUES (see MP-1, Part
II, Chapter 16)**

a\. Field station distribution can be performed in two ways:

\(1\) Recurring Publication Code (RPC). An RPC is a four digit code used
to make distribution of a recurring issue. RPCs are listed in VA Catalog
2, VA Catalog of Recurring Publication Code Numbers. See MP-1, Part II,
Chapter 16, Appendix A and Appendix B for format instructions.

\(2\) VA Form 3-7225, Distribution Instructions for Printed Matter and
VA Form 3-7225a, Distribution Instructions for Printed Matter
(Continued). VA Form 3-7225 and 3-7225a are needed when there is no
appropriate RPC or the originator determines that a special distribution
is required. When used, the distribution line will show - Distribution:
Per VAF 3-7225 and 3-7225a.

b\. If an issue does not contain an RPC and distribution is not per
3-7225, the Publications Unit will determine to whom the issue is to be
forwarded based on the subject matter. A minimum distribution should
include one copy to the Director and one to the central reference
collection (see MP-1, pt. II, ch. 16). The remainder should be
distributed to the activity concerned, asking users to provide quantity
requirements.

c\. The Publications Unit will maintain records of [all]{.underline}
incoming issues. This should be noted on the VA Form 2155, Recurring
Publications Control Card (see paragraph 19.13).

**19.13 VA Form 2155, Recurring Publications Control Card**

a\. Maintain VA Form 2155 for each RPC. Annotate the following on the
card:

\(1\) Distribution made

\(2\) Receipt of issues - number of copies of an issue received in the
RO; the date and amount

\(3\) Existing changes - Any changes to the basic publication, i.e.,

Cir 20-94-35, Change 1

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b\. Field stations should periodically review these forms to ensure the
titles and distribution amounts are up-to-date. When changes are
rescinded, line through the change number, indicating what rescinded the
issue. If a rescinded change does not appear on the reverse of VA Form
2155, indicate change number of the new issue and date received.

**19.14 LOCAL REPRODUCTION AUTHORIZED**

a\. The \"MAIL VBA 20A52 PCO\" mailbox will transmit one copy of the
issue to each field station\'s PCO mailbox. It will be marked \"Local
Reproduction Authorized.\" This is centered at the bottom of the first
page of the issue. These issues will not be distributed by the depot;
the field stations reproduce and stock their own supply.

b\. Field stations will not exceed quantity limitations when duplicating
(see MP-1, pt. II, ch. 9).

**19.15 EXTERNAL DISTRIBUTION OF ADMINISTRATIVE ISSUES**

a\. Mailing Lists

\(1\) Mailing lists are not maintained in Central Office, but are
decentralized to the field stations. The Forms and Publications Depot
maintains a limited list of \"NONVA\" points in the Washington, DC area
and addresses for Accredited Service Organization and Veterans Service
Organization distribution points.

\(2\) MP-1, part II, chapter 9, paragraph 4c(9)(c), requires that each
field station conduct a review of mailing lists annually. Lists
maintained include addresses for State Approving Agencies (SAA),
accredited representatives (AR), Loan Guaranty program participants,
schools, etc. Mailing lists will be maintained with titles rather than
names, when appropriate. VA Form Letter 3-127, Postal Card, Review of
Publications Mailing List, will be used to contact each addressee. When
VA Form Letter 3-127 is returned, update mailing lists with appropriate
information. If VA Form Letter 3-127 is not returned, the address should
be deleted from each list on which it appears.

b\. Accredited Representatives (AR) are entitled to any VA publication.
It is extremely important that quantity requirements for ARs (RPC 6100)
are current.

\(1\) Use VA Form 70-3215, Application of Service Representative for
Placement on Department of Veterans Affairs Mailing List, for placement
on a mailing list. The field station PCO ensures that the AR is
recognized in accordance with existing instructions before approval by
the Director (see MP-1, pt. II, ch. 16). Quantities should be updated to
ensure distribution.

\(2\) Some VBA RPC numbers include distribution to ARs; for example, RPC
2068 for M21-1, and RPC 2093 for Pamphlet 26-7. Distribution
instructions on each issue will specify these special requirements.

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\(3\) When the AR position is vacated and there is no successor,
reference material should be retrieved by the PCO (see MP-1, pt. II, ch.
16).

c\. County Service Officers can receive issues if quantity and cost
requirements are within the limitations set forth in MP-1, part II,
chapter 9, and there is an indication or justification the material
being furnished is needed on a continuing basis to provide service to
veterans.

d\. For distribution to the general public refer to MP-1, part II,
chapter 9, paragraph 4c(9)(b), regarding policy on free distribution of
VA publications, and MP-1, part II, chapter 16, paragraph 5.

e\. Distribution of Vocational Rehabilitation and Education (VR&E)
Regulations and Other Education Publications.

\(1\) VR&E regulations in 38 CFR Part 21 will be distributed by the
field stations to those schools within their jurisdiction offering
courses approved under title 38. VA publications regarding the education
program will be sent to the schools. Distribution should be made to both
institutions of higher learning (IHL) and those schools offering
non-college degree courses as indicated in distribution instructions by
DVBE and DVBE(IHL). Distribution will not be made to apprentice and
on-the-job training establishments. If an issue requires distribution,
it will be so noted.

\(2\) Copies of regulations, circulars, program guides, and other issues
pertaining to the education program will be distributed to the SAAs by
the field stations responsible for the liaison function within that
state when it is indicated on the issue.

\(3\) If additional copies are required, quantities should be adjusted
in accordance with MP-1, part II, chapter 16.

\(4\) Distribution of the Education and Vocational Rehabilitation
regulations by Central Office is made under RPC 2057. Field stations can
make local distribution by referring to RPCs 6106 (DVBE-all educational
institutions (include SAAs)) and 6107 (DVBE (IHL)\--education
institutions of higher learning supporting VBAs education program
(include SAAs)).

f\. Loan Guaranty requires that applicable directives, administrative
decisions, rulings, and explanations or interpretations of policies or
procedures be distributed to program participants (lenders, builders,
brokers and appraisers). These releases can involve CO issues or local
field station procedures. Administrative activities are required to
number, print, and distribute the releases.

\(1\) Releases should be numbered in accordance with VA standards;
originating service, year of issue, and number of issue should be
identifiable.

\(2\) Quantity limitations (see MP-1, pt. II, ch. 9) for LSDAs must be
adhered to. Liberal use of GPO RPPOs is recommended. When an issue is
longer than two pages, Central Office will print an \"extract\" of the
issue. Distribution will be made to field stations for forwarding to
program participants.

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\(3\) Current mailing lists should be maintained for each program
participant. Central Office (265B1) requires RCS 20-0354 (formerly RCS
26-93) annually from Loan Guaranty giving total numbers required for
each category since quantity requirements vary for subject matter.

g\. Program participants frequently requesting publications should be
forwarded a supply of VA Form 23-8800, Request for VA Forms and
Publications. Publications not stocked at the field station should be
ordered from the depot on VA Form 3-3242 or on the quarterly requisition
and addressed to the requester.

**19.16 AUTOMATED DISTRIBUTION SYSTEM (ADS)**

a\. ADS is an Austin based system that lists CO and field station
distribution amounts by RPC number. This system replaced a punch card
system housed at the Austin Data Processing Center (DPC). PCOs should
enter distribution changes to the respective RPCs on the on-line ADS.
RPC codes should be reviewed annually for any changes.

b\. ADS updates distribution through Timesharing Option (TSO) at the
Austin DPC. This eliminates the need for field station PCOs to send VA
Form 2155, Publications Control Card, to Austin to update the system.
PCOs must continue to use the form to record redistribution instructions
within their field station facilities or CO authorized distribution
points (See MP-1, pt. II, ch. 16).

c\. Field station PCOs and CO PCOs have received VA Form 9957,
Timesharing User Access Request, and an ADS instruction package. The
completed VA Form 9957 must be returned to Department of Veterans
Affairs, Attn: VBA PCO (20A52), 810 Vermont Avenue, NW, Washington, DC
20420. This form may be faxed to 202-233-5334 to the attention of VBA
PCO. After approval it will be forwarded to 047XX for processing. Any
questions concerning ADS can be forwarded to the \"MAIL VBA 20A52 PCO\"
mailbox.

**19.17 MAINTENANCE OF STOCK**

a\. Public-use items, (e.g., pamphlets) are printed using the most
economical and efficient printing and reproduction equipment available.
Only the quantity needed is printed, distributed, and stocked. A limited
number of public-use issues should be maintained at field stations for
stock.

b\. VA Form 23-6582, Automatic Requisition, or VA Form 90-2134, Stock
Control, will be used to record use of an issue. Order quantities on
quarterly requisitions should be sufficient to last until quarterly
requisitions are filled. This can be determined locally based on use of
the issue.

c\. Maintenance of general stock is prohibited (MP-1, pt. II, ch. 16).

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**19.19 REVIEW OF REQUIREMENTS FOR ADMINISTRATIVE ISSUES**

a\. FIRMR (Federal Information Resources Management Regulations) Subpart
201-45.105, requires a Government-wide review of distribution
requirements of administrative issues. VA implements this using the
Annual Review by Controlling Offices conducted during December of each
year.

b\. Each year field stations should review the listing quantity
requirements by RPC number for each publication the field station
receives, against what appears on its ADS system. Corrections should be
made where necessary. If codes are not listed, contact VBA PCO (20A52).

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M23-1, Part I

Exhibit

Change 87 March 7, 1994

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<col style="width: 6%" />
<col style="width: 3%" />
<col style="width: 11%" />
</colgroup>
<tbody>
<tr class="odd">
<td colspan="20">Department of Veterans Affairs</td>
</tr>
<tr class="even">
<td colspan="20"><p><strong>JUSTIFICATION FOR PROPOSED FIELD STATION
ISSUE</strong></p>
<p><em>(Except forms and form letters)</em></p></td>
</tr>
<tr class="odd">
<td colspan="20"><em><strong>INSTRUCTIONS</strong>: Submit proposed
issue and this form in DUPLICATE.</em></td>
</tr>
<tr class="even">
<td colspan="2"></td>
<td colspan="6"><p>THIS PROPOSED ISSUE DOES NOT REITERATE, DEVIATE
FROM,</p>
<p>CONTRADICT, OR SUPPLEMENT POLICY AND PROCEDURE</p></td>
<td colspan="2"></td>
<td colspan="10">THIS PROPOSED ISSUE CONTAINS MINOR DEVIATIONS FROM
CENRAL OFFICE</td>
</tr>
<tr class="odd">
<td></td>
<td colspan="2">X</td>
<td colspan="5">PRESCIBED BY CENTRAL OFFICE</td>
<td colspan="3"></td>
<td colspan="9">PROCEDURES (Explain fully in Item 4)</td>
</tr>
<tr class="even">
<td colspan="20"></td>
</tr>
<tr class="odd">
<td colspan="13">1A. APPROVED BY SERVICE DIRECTOR/DIVISION CHIEF OR
ORIGINATING ISSUE</td>
<td colspan="3">1B. DATE</td>
<td colspan="4"><p>2. PROPOSED MEDIUM <em>(Include Issue Number-assigned
after final approval)</em></p>
<p>Station Circular</p></td>
</tr>
<tr class="even">
<td colspan="13"><p>1C. TITLE AND ORGANIZATION</p>
<p>Veterans Services Officer (27)</p></td>
<td colspan="3"></td>
<td colspan="4"></td>
</tr>
<tr class="odd">
<td colspan="20"><ol start="3" type="1">
<li><p>SUBJECT</p></li>
</ol>
<p>VSD Operating Instructions</p></td>
</tr>
<tr class="even">
<td colspan="20"><ol start="4" type="1">
<li><p>PURPOSE (Explain fully the necessity, objective, reason for
change in existing issue, etc.)</p></li>
</ol>
<p>To provide VSD personnel with necessary operating
instructions.</p></td>
</tr>
<tr class="odd">
<td colspan="20"><ol start="5" type="1">
<li><p>EACH ISSUE ON SAME SUBJECT (Except those listed in Item
6)</p></li>
</ol></td>
</tr>
<tr class="even">
<td colspan="9">6. AMENDMENTS OR RESCISSIONS EFFECTED BY THIS ISSUE</td>
<td colspan="11">7. NEW (OR REVISED) FORMS REQUIRED BY THIS ISSUE</td>
</tr>
<tr class="odd">
<td colspan="9"></td>
<td colspan="6">FORM NO.</td>
<td colspan="5">TITLE</td>
</tr>
<tr class="even">
<td colspan="9">Circular 27-92-25</td>
<td colspan="6">none</td>
<td colspan="5">none</td>
</tr>
<tr class="odd">
<td colspan="9">8A. NAME OF ORIGINATOR OF PROPOSED ISSUE <em>(Type or
print)</em></td>
<td colspan="6">8B. ROOM NO.</td>
<td colspan="2">8C. BUILDING</td>
<td colspan="3">8D. TELEPHONE NO.</td>
</tr>
<tr class="even">
<td colspan="20">9. CONCURRENCES</td>
</tr>
<tr class="odd">
<td colspan="4">SYMBOL</td>
<td>SIGNATURE</td>
<td colspan="2">DATE</td>
<td colspan="7">SYMBOL</td>
<td colspan="4">SIGNATURE</td>
<td colspan="2">DATE</td>
</tr>
<tr class="even">
<td colspan="4"></td>
<td>Adjudication Officer</td>
<td colspan="2"></td>
<td colspan="7"></td>
<td colspan="4"></td>
<td colspan="2"></td>
</tr>
<tr class="odd">
<td colspan="4"></td>
<td>Finance Officer</td>
<td colspan="2"></td>
<td colspan="7"></td>
<td colspan="4"></td>
<td colspan="2"></td>
</tr>
<tr class="even">
<td colspan="20"><ol start="6" type="1">
<li><p>DISTRIBUTION</p></li>
</ol>
<p>1 to each VSD employee</p></td>
</tr>
<tr class="odd">
<td colspan="20"><ol start="7" type="1">
<li><p>REMARKS</p></li>
</ol></td>
</tr>
<tr class="even">
<td colspan="6"><p>12. FORWARDED FOR APPROVAL (Signature of Station
Publications Control Officer)</p>
<p>john Q. Smith</p></td>
<td colspan="6"><p>12B. DATE</p>
<p>10/4/93</p></td>
<td colspan="7"><p>13A. APPROVED FOR PUBLICATION (Signature of Director
or Designee)</p>
<p>Paul Thomas</p></td>
<td><p>13B. DATE</p>
<p>10/5/93</p></td>
</tr>
</tbody>
</table>

VA FORM EXISTING STOCKS OF VA FORM 3222B, JAN 1984, WILL BE USED

JAN 1990 3222b VA Form 3222b, Justification for Proposed Field Station
Issue

19-E