**November 4, 1997**

**RCS VB-1**

**Part I, Section III**

**SECTION III**

**ADMINISTRATIVE**

+---------+-----------------------------+----------------+-------------+
| Item    | Title and/or Description    | Disposition    | Authority   |
| No.     |                             |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Mailing and Distribution    |                |             |
| 003.000 | Mediums:                    |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Correspondence and other    | Destroy after  | GRS 13,     |
| 003.100 | records relating to changes | appropriate    | item 4a     |
|         | in mailing lists.           | revision of    |             |
|         |                             | mailing list   |             |
|         |                             | or after 3     |             |
|         |                             | months,        |             |
|         |                             | whichever is   |             |
|         |                             | sooner.        |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Card or stencil mailing     | Destroy        | GRS 13,     |
| 003.200 | lists.                      | individual     | item 4b.    |
|         |                             | cards when     |             |
|         |                             | canceled or    |             |
|         |                             | revised.       |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Correspondence Files        | Destroy when 2 | GRS 12,     |
| 013.000 | maintained in the Office of | years old.     | item 2a.    |
|         | the Chief and at Section    |                |             |
|         | and/or Unit level.          |                |             |
|         | Correspondence,             |                |             |
|         | memorandums, instructions,  |                |             |
|         | all-station letters, and    |                |             |
|         | related papers pertaining   |                |             |
|         | to the administration and   |                |             |
|         | operation of all phases of  |                |             |
|         | the Administrative          |                |             |
|         | Division/Section            |                |             |
|         | activities.                 |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | (Item Intentionally         |                |             |
| 027.000 | Omitted)                    |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Master Index File:          |                |             |
| 028.000 |                             |                |             |
|         | PHILADELPHIA AND ST. PAUL   |                |             |
|         | (VA                         |                |             |
|         |                             |                |             |
|         | Regional Office and         |                |             |
|         | Insurance Centers ONLY)     |                |             |
|         |                             |                |             |
|         | (Items 03-028.200 and       |                |             |
|         | 03-028.300):                |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Original microfilm and work |                |             |
| 028.400 | copies of central master    |                |             |
|         | index file.                 |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Silver original plus two    | Offer to NARA  | NA Job      |
| 028.410 | positive copies (PERMANENT) | when no longer | 15-80-18    |
|         | VA RMC ONLY                 | needed for     |             |
|         |                             | reference      |             |
|         |                             | purposes. (15  |             |
|         |                             | cubic feet     |             |
|         |                             | accessioned by |             |
|         |                             | NARA on        |             |
|         |                             | 10-29-85-NN    |             |
|         |                             | 3-15-85-1).    |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Other copies. (TEMPORARY)   | Offer to NPRC  | NA Job      |
| 028.420 |                             | when no longer | 15-80-18    |
|         |                             | needed for     |             |
|         |                             | reference      |             |
|         |                             | purposes.      |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Microfilm of Insurance      | Destroy when   | VBA         |
| 028.500 | Master Index File           | no longer      | approved as |
|         | maintained in VARO&IC St.   | needed for     | nonrecord.  |
|         | Paul.                       | reference      | (10/84)     |
|         |                             | purposes.      |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Reproduction Request (VA    | Destroy 3      | VBA         |
| 030.000 | Form 3011) or equivalent,   | months after   | approved as |
|         | and/or job jacket.          | completion of  | nonrecord.  |
|         |                             | job and after  | (1/84)      |
|         |                             | deter mination |             |
|         |                             | that future    |             |
|         |                             | reproduction   |             |
|         |                             | is un          |             |
|         |                             | necessary.     |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | USPS (United States Postal  |                |             |
| 038.000 | Service) and UPS (United    |                |             |
|         | Parcel Service) forms and   |                |             |
|         | other mail control files:   |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | USPS Forms 3533, 3602A,     | Destroy when 1 | NA Job      |
| 038.001 | 3602PC, 3603, or            | year old.      | 15-84-17    |
|         | equivalent.                 |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Records relating to         | Destroy when 1 | GRS 12,     |
| 038.002 | incoming or outgoing        | year old.      | item 5a.    |
|         | registered mail pouches,    |                |             |
|         | registered, certified,      |                |             |
|         | insured, and special        |                |             |
|         | delivery mail including     |                |             |
|         | receipts and return         |                |             |
|         | receipts; VA Form 4522;     |                |             |
|         | USPS Form 3877, or          |                |             |
|         | equivalent.                 |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Report of loss, rifling,    | Destroy when 1 | GRS 12,     |
| 038.003 | delay, wrong delivery, or   | year old.      | item 5c.    |
|         | other improper treatment of |                |             |
|         | mail.                       |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Records of receipt and      | Destroy when 1 | GRS 12,     |
| 038.004 | routing of incoming and     | year old.      | item 6a.    |
|         | outgoing mail and items     |                |             |
|         | handled by private delivery |                |             |
|         | companies such as UPS Form  |                |             |
|         | U1214, U1203, 1202N,        |                |             |
|         | Pick-up Register, or        |                |             |
|         | equivalent. (previously     |                |             |
|         | referred to in RCS 30-1,    |                |             |
|         | Part B, Item No. 4a)        |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Requisitions for stamps     | Destroy when 6 | GRS 12,     |
| 038.005 | (exclusive of copies used   | months old     | item 6c.    |
|         | as supporting documents to  |                |             |
|         | payment old vouchers.)      |                |             |
|         | (previously referred to in  |                |             |
|         | RCS 30-1, Part B, Item No.  |                |             |
|         | 4c                          |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Records relating to checks, | Destroy when 1 | GRS 12,     |
| 038.006 | cash, stamps, money orders, | year old.      | item 6e.    |
|         | or other valuables remitted |                |             |
|         | to the agency by mail,      |                |             |
|         | includes records relating   |                |             |
|         | to receipts and issuance of |                |             |
|         | postage stamps.             |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | General files, including    | Destroy when 1 | GRS 12,     |
| 038.007 | correspondence,             | year old or    | item 6g     |
|         | memorandums, directives and | when           |             |
|         | guides relating to the      | superseded or  |             |
|         | administration of mail room | obsolete,      |             |
|         | operations. (previously     | whichever is   |             |
|         | referred to in RCS 30-1,    | applicable.    |             |
|         | Part B, Item No. 4f)        |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Locator cards, directories, | Destroy 5      | GRS 12,     |
| 038.008 | indexes, and records        | months after   | item 6h     |
|         | relating to mail delivery   | separation or  |             |
|         | to individuals; e.g., list  | transfer of    |             |
|         | of names and addresses of   | individual or  |             |
|         | all members of the VA       | when obsolete, |             |
|         | Voluntary Service who are   | whichever is   |             |
|         | eligible to receive copies  | applicable.    |             |
|         | of medical centers and      |                |             |
|         | regional offices            |                |             |
|         | newspapers; employee mail   |                |             |
|         | directory file used as a    |                |             |
|         | locator or reference to     |                |             |
|         | facilitate the routing of   |                |             |
|         | employee mail within the    |                |             |
|         | installation and for        |                |             |
|         | forwarding mail to          |                |             |
|         | employees who have recently |                |             |
|         | separated. EXCLUDES mailing |                |             |
|         | and distribution mediums    |                |             |
|         | maintained in the           |                |             |
|         | Publications activity.      |                |             |
|         | (Related item 03-003.000.)  |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Memorandums,                | Destroy 3      | GRS 12,     |
| 038.009 | correspondence, reports and | years after, , | item 8      |
|         | other records relating to   | completion of  |             |
|         | irregularities in the       | investigation. |             |
|         | handling of mail, such as   |                |             |
|         | loss or shortage of postage |                |             |
|         | stamps or money orders, or  |                |             |
|         | loss or destruction of      |                |             |
|         | mail.                       |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Official Mail Accounting    | Destroy when 6 | GRS 12,     |
| 038.010 | System (OMAS) referred to   | years old      | item 7      |
|         | as Penalty Mail Report      |                |             |
|         | Files. (previously referred |                |             |
|         | to in RCS 30-1, Part B,     |                |             |
|         | Item No. 5)                 |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Statistical reports of      | Destroy when 6 | GRS 12,     |
| 038.011 | postage used on out-going   | months old.    | Item 6b.    |
|         | mail and fees paid for      |                |             |
|         | private deliveries (special |                |             |
|         | delivery, overnight mail    |                |             |
|         | delivery service, foreign,  |                |             |
|         | registered, certified and   |                |             |
|         | parcel post or packages     |                |             |
|         | over 4 pounds. (previously  |                |             |
|         | RCS 30-1, Part B, Item No.  |                |             |
|         | 4b)                         |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Records of and receipts for | Destroy when 6 | GRS 12,     |
| 038.012 | mail and packages received. | months old.    | Item 6f     |
|         | (previously RCS 30-1, Part  |                |             |
|         | B, Item No. 4e)             |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Postal irregularities file. | Destroy 3      | GRS 12,     |
| 038.013 | Memoranda, correspondence,  | years after    | Item 8      |
|         | reports and other records   | completion of  |             |
|         | relating to irregularities  | investi        |             |
|         | in the handling of mail,    | gation.        |             |
|         | such as loss or shortage of |                |             |
|         | postage stamps or money     |                |             |
|         | orders, or loss or          |                |             |
|         | destruction of mail.        |                |             |
|         | (previously RCS 30-1, Part  |                |             |
|         | B, Item No. 6)              |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Temporary Military File.    | Close file     | NA Job      |
| 055.000 | Correspondence,             | after 3        |             |
|         | memorandums, and forms      | months.        | NN 171-15   |
|         | having temporary reference  | Destroy 90     |             |
|         | value pertaining to         | days after     |             |
|         | transfer of veterans\'      | close of each  |             |
|         | records; mail pertaining to | quarter.       |             |
|         | veterans, their             |                |             |
|         | beneficiaries and           |                |             |
|         | dependents on matters not   |                |             |
|         | administered by VA; other   |                |             |
|         | material with or without an |                |             |
|         | identifying file number     |                |             |
|         | which is not of value to an |                |             |
|         | existing application or     |                |             |
|         | possible future application |                |             |
|         | for VA benefits, and which  |                |             |
|         | is not of value in the      |                |             |
|         | establishment of a policy   |                |             |
|         | or precedent, and initial   |                |             |
|         | appointment field           |                |             |
|         | examination for appointment |                |             |
|         | of fiduciaries and copies   |                |             |
|         | of VA Form 27-555,          |                |             |
|         | Certificate of Legal        |                |             |
|         | Capacity To Receive and     |                |             |
|         | Disburse Benefits, when VA  |                |             |
|         | estate administration       |                |             |
|         | supervision or followup     |                |             |
|         | visit is not necessary to   |                |             |
|         | protect the interest of the |                |             |
|         | beneficiary.                |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | File charge cards used in   |                |             |
| 075.000 | maintenance of veterans\'   |                |             |
|         | folder files.               |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Cards removed from          | Destroy when   | VBA         |
| 075.100 | veterans\' folders bearing  | one year old.  | approved as |
|         | canceled duplicate number.  |                | nonrecord.  |
|         |                             |                | (1/84)      |
+---------+-----------------------------+----------------+-------------+
| 03-     | Cards in                    | Destroy when   | VBA         |
| 075.200 | Counselin                   | counseling/    | approved as |
|         | g/Evaluation/Rehabilitation |                | nonrecord.  |
|         | folders.                    | Evaluation/    | (1/84)      |
|         |                             | Rehabilitation |             |
|         |                             | folder is      |             |
|         |                             | combined with  |             |
|         |                             | the R&E        |             |
|         |                             | folder.        |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Cards relating to           | Destroy 90     | VBA         |
| 075.300 | veterans\' folders          | days after     | approved as |
|         | permanently transferred     | transfer out.  | nonrecord.  |
|         | out.                        |                | (1/84)      |
+---------+-----------------------------+----------------+-------------+
| 03-     | Cards prepared by the       | Destroy cards  | VBA         |
| 075.400 | Records Management Center   | relating to    | approved as |
|         | as a flash for missing      | claims folders | nonrecord.  |
|         | claims folders.             | which have     |             |
|         |                             | been found     |             |
|         |                             | when           |             |
|         |                             | identified.    |             |
|         |                             | Note: Cards    |             |
|         |                             | will be        |             |
|         |                             | removed from   |             |
|         |                             | file for       |             |
|         |                             | disposal       |             |
|         |                             | during routine |             |
|         |                             | operations.    |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Duplicate file charge cards | Destroy after  | VBA         |
| 075.500 | maintained in regular files | all actions    | approved as |
|         | to indicate the location of | have been      | nonrecord.  |
|         | folders in the locked file  | taken and      | (2/90)      |
|         | area.                       | after the      |             |
|         |                             | folders have   |             |
|         |                             | been returned  |             |
|         |                             | to the regular |             |
|         |                             | files.         |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Adjustment of Duplicate     | Destroy after  | VBA         |
| 092.000 | File Numbers, and related   | necessary      | approved as |
|         | properly filed papers.      | action has     | nonrecord.  |
|         | EXCLUDING copies authorized | been taken     | (3/84)      |
|         | for filing in veterans\'    |                |             |
|         | folders.                    | and            |             |
|         |                             | appropriate    |             |
|         |                             | records have   |             |
|         |                             | been adjusted  |             |
|         |                             | accordingly.   |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Application of Service      | Destroy upon   | NA Job      |
| 093.000 | Representative for          | removal of a   |             |
|         | Placement on VA Mailing     | representative | 350-S114    |
|         | List (VA Form 3215), or     | of a           |             |
|         | equivalent, and any related | recognized     |             |
|         | correspondence.             | organiza tion  |             |
|         |                             | from the       |             |
|         |                             | mailing list.  |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | VA Form 3771, Record of     | Destroy when 1 | GRS 18,     |
| 108.000 | Lost or Found Article, or   | year old.      | item 15b.   |
|         | equivalent, and related     |                |             |
|         | papers.                     |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | (Item Intentionally         |                |             |
| 111.000 | Omitted. Form               |                |             |
|         | Discontinued.)              |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Military File. Informal and |                |             |
| 132.000 | abandoned applications for  |                |             |
|         | benefits and supporting     |                |             |
|         | material relating to        |                |             |
|         | persons who cannot be       |                |             |
|         | identified as veterans, or  |                |             |
|         | which cannot be identified  |                |             |
|         | with a particular claim for |                |             |
|         | benefits at the station,    |                |             |
|         | and related material and    |                |             |
|         | correspondence including    |                |             |
|         | closed file segments which  |                |             |
|         | contain DD Form 214.        |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Open File.                  | Close file at  | NA Job      |
| 132.100 |                             | the end of     |             |
|         |                             | each calendar  | NN 171-95   |
|         |                             | year.          |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Closed File.                | Destroy 18     | NA Job      |
| 132.200 |                             | months after   |             |
|         |                             | date file is   | NN 171-95   |
|         |                             | closed.        |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Form and Form Letter        |                |             |
| 135.000 | History Files:              |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Material on local forms and | Destroy 5      | GRS 16,     |
| 135.100 | form letters relating to    | years after    | item 3a     |
|         | the origin, scope,          | related form   |             |
|         | function, and purpose of    | or form letter |             |
|         | the form and all revisions, | is             |             |
|         | including a printed copy of | discontinued,  |             |
|         | the form and all revisions, | superseded or  |             |
|         | request for new or revised  | canceled.      |             |
|         | form or form letter, and    |                |             |
|         | any related explanatory     |                |             |
|         | correspondence.             |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Material on forms and form  | Destroy when   | GRS 16,     |
| 135.200 | letters relating to routine | related form   | item 3b     |
|         | supply controls, including  | or form letter |             |
|         | specifications and          | is             |             |
|         | processing data, final type | discontinued,  |             |
|         | copies of forms, issues and | superseded or  |             |
|         | stock control records, and  | canceled.      |             |
|         | any related correspondence. |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Administrative Issues       | Relocate to    | NA Job      |
| 136.000 | History Files, such as      | inactive       |             |
|         | supporting papers showing   | storage 1 year | N1-15-87-8  |
|         | justification for issue,    | after          |             |
|         | comments, coordination and  | obsolescence   |             |
|         | concurrences.               | or             |             |
|         |                             | d              |             |
|         |                             | iscontinuance. |             |
|         |                             | Destroy 7      |             |
|         |                             | years after    |             |
|         |                             | obsolescence   |             |
|         |                             | or             |             |
|         |                             | d              |             |
|         |                             | iscontinuance. |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Rehabilitation and          |                |             |
| 139.200 | Education folders           |                |             |
|         | documenting vocational      |                |             |
|         | rehabilitation of disabled  |                |             |
|         | veterans authorized by 38   |                |             |
|         | U.S.C. ch. 31,              |                |             |
|         | incorporating Public Law    |                |             |
|         | 96-466 and related laws.    |                |             |
|         | Series includes folders on  |                |             |
|         | veterans who applied for    |                |             |
|         | vocational rehabilitating   |                |             |
|         | training; documents and     |                |             |
|         | correspondence pertaining   |                |             |
|         | to approval of application  |                |             |
|         | for rehabilitation;         |                |             |
|         | development of              |                |             |
|         | rehabilitation program;     |                |             |
|         | authorization of awards for |                |             |
|         | wage differential or other  |                |             |
|         | subsistence allowance and   |                |             |
|         | training expenses;          |                |             |
|         | counseling and supervision  |                |             |
|         | of trainee; assistance to   |                |             |
|         | veteran in obtaining        |                |             |
|         | suitable employment; other  |                |             |
|         | matters incidental to       |                |             |
|         | rehabilitation:             |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Terminated Status Folders.  | Retire         | NA Job      |
| 139.210 | Folders on veterans who did | inactive       |             |
|         | not enter training or who   | folders to FRC | N           |
|         | did enter training and      | as directed by | C1-15-80-11 |
|         | discontinued or were        | VA Central     |             |
|         | rehabilitated, except       | Office.        |             |
|         | folders on cases terminated | Destroy 20     |             |
|         | by death.                   | years after    |             |
|         |                             | becoming       |             |
|         |                             | inactive.      |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Folders on veterans whose   | Destroy when 2 | NA Job      |
| 139.220 | training is terminated by   | years old.     |             |
|         | death.                      |                | NN 164-149. |
+---------+-----------------------------+----------------+-------------+
| 03-     | Dependents\' Educational    |                |             |
| 139.300 | Assistance Folders          |                |             |
|         | documenting education or    |                |             |
|         | special restorative         |                |             |
|         | training authorized by 38   |                |             |
|         | U.S.C. chapter 35, or       |                |             |
|         | predecessor War Orphan\'s   |                |             |
|         | Educational Assistance Act  |                |             |
|         | of 1956. Contents relate to |                |             |
|         | any or all such actions as: |                |             |
|         | provisional application     |                |             |
|         | approval; development and   |                |             |
|         | approval of educational     |                |             |
|         | program and changes;        |                |             |
|         | authorization of assistance |                |             |
|         | awards; special restorative |                |             |
|         | training agreements with    |                |             |
|         | institutions; incidental VA |                |             |
|         | directed counseling and     |                |             |
|         | supervision of dependents   |                |             |
|         | in training; settlement of  |                |             |
|         | appeals or disagreements    |                |             |
|         | between VA and dependents   |                |             |
|         | or guardians:               |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Folders on eligible persons | Destroy 6      | NA Job      |
| 139.310 | who enter training          | years and 3    |             |
|         | excluding folders in cases  | months after   | NC1-15-83-5 |
|         | terminated by death.        | exhaustion of  |             |
|         |                             | entitlement or |             |
|         |                             | 6 years and 3  |             |
|         |                             | months after   |             |
|         |                             | expiration of  |             |
|         |                             | eligibility    |             |
|         |                             | delimiting     |             |
|         |                             | date,          |             |
|         |                             | whichever is   |             |
|         |                             | earlier, and   |             |
|         |                             | after          |             |
|         |                             | settlement of  |             |
|         |                             | appeals and    |             |
|         |                             | any other      |             |
|         |                             | pending        |             |
|         |                             | matters.       |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Folders on eligible persons | Destroy 4      | NA Job      |
| 139.320 | who apply for benefits but  | years after    |             |
|         | do not enter training.      | expiration of  | NC1-15-83-5 |
|         |                             | eligibility    |             |
|         |                             | delimiting     |             |
|         |                             | date.          |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Folders in cases terminated | Destroy when 2 | NA Job      |
| 139.330 | by death of eligible        | years old.     |             |
|         | persons.                    |                | NC1-15-83-5 |
+---------+-----------------------------+----------------+-------------+
| 03-     | Veterans\' XC-folders.      |                |             |
| 140.000 | Folders which document the  |                |             |
|         | claims history of a         |                |             |
|         | deceased veteran and his or |                |             |
|         | her beneficiaries.          |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | XC-Folders.                 | Retain in file | NA Job      |
| 140.100 |                             | until becoming |             |
|         |                             | inactive.      | N           |
|         |                             | Retire         | C1-15-80-17 |
|         |                             | inactive cases |             |
|         |                             | to FRC as      |             |
|         |                             | prescribed by  |             |
|         |                             | Central        |             |
|         |                             | Office.        |             |
|         |                             | Destroy        |             |
|         |                             | inactive cases |             |
|         |                             | 75 years from  |             |
|         |                             | date of        |             |
|         |                             | retirement to  |             |
|         |                             | an FRC (except |             |
|         |                             | a procedural   |             |
|         |                             | sample, made   |             |
|         |                             | only at WNRC   |             |
|         |                             | \[Washington   |             |
|         |                             | National       |             |
|         |                             | Records        |             |
|         |                             | Center\] which |             |
|         |                             | will be        |             |
|         |                             | retained       |             |
|         |                             | permanently.   |             |
|         |                             | At the date of |             |
|         |                             | the initial    |             |
|         |                             | disposal, five |             |
|         |                             | folders will   |             |
|         |                             | be selected,   |             |
|         |                             | with some      |             |
|         |                             | attention to   |             |
|         |                             | the date span; |             |
|         |                             | they will be   |             |
|         |                             | offered        |             |
|         |                             | immediately to |             |
|         |                             | NARA. Every 5  |             |
|         |                             | years          |             |
|         |                             | thereafter, an |             |
|         |                             | additional     |             |
|         |                             | five random    |             |
|         |                             | folders will   |             |
|         |                             | be selected    |             |
|         |                             | and offered to |             |
|         |                             | NARA.)         |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Inactive separated          | Retire cases   | NA Job      |
| 140.200 | XC-folders. Folders         | to FRC as      |             |
|         | established from bulky      | prescribed by  | N           |
|         | recurring payment           | Central        | CI-15-80-17 |
|         | XC-folders as outlined in   | Office. (Final |             |
|         | M23-1, chapter 13.          | disposi tion   |             |
|         |                             | outlined in    |             |
|         |                             | item           |             |
|         |                             | 03-140.100).   |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Transfer of Veterans\'      | Destroy        | VBA         |
| 144.000 | Records. Mediums requesting | mediums on     | approved as |
|         | and accomplishing temporary | temporary      | nonrecord.  |
|         | and permanent transfer of   | transfers      | (1/84)      |
|         | veterans\' and/or orphans\' | after records  |             |
|         | records between VA offices. | are returned   |             |
|         | (Such as VA Form 7216a,     | to office of   |             |
|         | Request for and/or Notice   | jurisdiction.  |             |
|         | of Transfer of Veteran\'s   | Destroy        |             |
|         | Records.) VA forms and form | mediums on     |             |
|         | letters, correspondence,    | permanent      |             |
|         | teletypes, and transmittal  | transfers      |             |
|         | lists, or equivalent;       | after          |             |
|         | EXCLUDING those required by | necessary      |             |
|         | directives to be filed in   | actions have   |             |
|         | veterans\' case folders and | been completed |             |
|         | those maintained by Finance | and after      |             |
|         | activity.                   | release and/or |             |
|         |                             | receipt of     |             |
|         |                             | requested      |             |
|         |                             | records.       |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Rejected Applications for   | Destroy        | NA Job      |
| 145.000 | Hospital Treatment or       | immediately    |             |
|         | Domiciliary Care            | after removed  | II NNA 1965 |
|         | (Original).                 | from claims or |             |
|         |                             | review or      |             |
|         |                             | renovation of  |             |
|         |                             | folders.       |             |
|         |                             | (Rejected      |             |
|         |                             | applications   |             |
|         |                             | have not been  |             |
|         |                             | received for   |             |
|         |                             | filing in the  |             |
|         |                             | claims folder  |             |
|         |                             | since 10/28/55 |             |
|         |                             | per EM         |             |
|         |                             | 10-255.)       |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Originals and copies of     | Retain in      | NA Job      |
| 149.000 | documents labeled \"For     | individual     |             |
|         | Official Use Only\" and     | veteran\'s     | NC          |
|         | documents classified        | claims folder. | 1-15-80-17. |
|         | \"Confidential\" or         | If these type  |             |
|         | \"Secret\" furnished to VA  | documents are  |             |
|         | by Department of Defense on | not recalled   |             |
|         | individual cases for use in | by the service |             |
|         | determining eligibility of  | department of  |             |
|         | claimants for VA benefits,  | origin,        |             |
|         | including reports of        | destroy with   |             |
|         | investigation and           | the related    |             |
|         | determinations as to        | XC-folder.     |             |
|         | loyalty, line of duty,      | Folders that   |             |
|         | character of discharge, and | contain these  |             |
|         | similar documents.          | type documents |             |
|         |                             | are to be      |             |
|         |                             | secured in     |             |
|         |                             | accordance     |             |
|         |                             | with           |             |
|         |                             | procedures     |             |
|         |                             | contained in   |             |
|         |                             | MP-1, part I,  |             |
|         |                             | chapter 5.     |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Holdings Data File.         | Destroy        | VBA         |
| 152.000 |                             | immediately.   | approved as |
|         |                             | (Information   | nonrecord.  |
|         |                             | was auto mated | (1/84)      |
|         |                             | in 1989)       |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Holdings History File.      | Destroy        | VBA         |
| 153.000 |                             | immediately.   | approved as |
|         |                             | (Information   | nonrecord.  |
|         |                             | was auto mated | (1/84)      |
|         |                             | in 1989)       |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Disposition Control File.   | Destroy        | VBA         |
| 154.000 |                             | immediately.   | approved as |
|         |                             | (Information   | nonrecord.  |
|         |                             | was auto mated | (1/84)      |
|         |                             | in 1989)       |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Disposition Suspense File.  | Destroy        | VBA         |
| 155.000 |                             | immediately.   | approved as |
|         |                             | (Information   | nonrecord.  |
|         |                             | was auto mated | (1/84)      |
|         |                             | in 1989)       |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Cards mechanically          | Destroy        | VBA         |
| 155.100 | prepared.                   | immediately.   | approved as |
|         |                             | (Information   | nonrecord.  |
|         |                             | was auto mated | (1/84)      |
|         |                             | in 1989)       |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Cards manually prepared.    | Destroy        | VBA         |
| 155.200 |                             | immediately.   | approved as |
|         |                             | (Information   | nonrecord.  |
|         |                             | was auto mated | (1/84)      |
|         |                             | in 1989)       |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Disposition Diary File.     | Destroy        | VBA         |
| 156.000 |                             | immediately.   | approved as |
|         |                             | (Information   | nonrecord.  |
|         |                             | was auto mated | (1/84)      |
|         |                             | in 1989)       |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Disposition History File    | Destroy        | VBA         |
| 157.000 | which is closed at the end  | immediately.   | approved as |
|         | of each annual inventory    | (Information   | nonrecord.  |
|         | period.                     | was auto mated | (1/84)      |
|         |                             | in 1989)       |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Records Series Analysis     |                |             |
| 158.000 | File consisting of VA Forms |                |             |
|         | 23-6555, Records Series     |                |             |
|         | Analysis Sheets,            |                |             |
|         | identifying records series  |                |             |
|         | not related to schedule:    |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Original.                   | Destroy after  | NA Job      |
| 158.100 |                             | record series  |             |
|         |                             | identified     | II NN 3275  |
|         |                             | with an item   |             |
|         |                             | in records     |             |
|         |                             | control        |             |
|         |                             | schedule.      |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Copies.                     | Destroy after  | NA Job      |
| 158.200 |                             | originals      |             |
|         |                             | returned from  | II NN 3275  |
|         |                             | Central Office |             |
|         |                             | with records   |             |
|         |                             | control        |             |
|         |                             | schedule item  |             |
|         |                             | number         |             |
|         |                             | recorded.      |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Basic documentation of      | Destroy when   | GRS 16,     |
| 159.000 | records description and     | related        | item 2a     |
|         | disposition programs,       | records are    |             |
|         | including SF 115, Request   | destroyed, or  |             |
|         | for Records Disposition     | transferred to |             |
|         | Authority; SF 135, Records  | the National   |             |
|         | Transmittal and Receipt; SF | Archives, or   |             |
|         | 258, Request to Transfer,   | when no longer |             |
|         | Approval, and Receipt of    | needed for     |             |
|         | Records to National         | administrative |             |
|         | Archives of the United      | or reference   |             |
|         | States, and related         | purposes.      |             |
|         | documentation; e.g., NA     |                |             |
|         | Form 13016, Notice of       |                |             |
|         | Accession Location Change;  |                |             |
|         | NA Form 13001, Notice of    |                |             |
|         | Intent to Destroy Records;  |                |             |
|         | NA Form 13000, Agency       |                |             |
|         | Review for Contingent       |                |             |
|         | Records, or equivalents.    |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Records Holdings files.     | Destroy when 1 | GRS 16,     |
| 160.000 | Statistical reports of VBA  | year old.      | item 4b.    |
|         | records holdings, including |                |             |
|         | Records Inventory           |                |             |
|         | Management System (RIMS),   |                |             |
|         | and feeder reports from all |                |             |
|         | offices and data on the     |                |             |
|         | volume of records disposed  |                |             |
|         | of by destruction or        |                |             |
|         | transfer (including         |                |             |
|         | retirements). These records |                |             |
|         | are held by field           |                |             |
|         | facilities.                 |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Records Management files.   | Destroy when 6 | GRS 16,     |
| 160.001 | Correspondence, reports,    | years old.     | item 7.     |
|         | authorizations and other    | Earlier        |             |
|         | records that relate to the  | disposal is    |             |
|         | management of records,      | authorized if  |             |
|         | including such matters as   | records are    |             |
|         | forms (including RIMS       | superseded,    |             |
|         | Equipment Code Sheet, VA    | obsolete, or   |             |
|         | Form 20- 8997),             | no longer      |             |
|         | correspondence, reports,    | needed for     |             |
|         | mail and files management;  | reference.     |             |
|         | the use of microforms, ADP  |                |             |
|         | systems, and word           |                |             |
|         | processing; records         |                |             |
|         | management surveys; vital   |                |             |
|         | records programs, and all   |                |             |
|         | other aspects of records    |                |             |
|         | management not covered      |                |             |
|         | elsewhere in the RCS VB-1.  |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | VA Form 0245, VA Records    |                |             |
| 160.010 | Center and Vault (RC&V)     |                |             |
|         | Reference Request:          |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Original returned from RC&V | Destroy after  | GRS 16,     |
| 160.011 | with the record.            | return and     | item 7.     |
|         |                             | upon           |             |
|         |                             | completion of  |             |
|         |                             | any            |             |
|         |                             | administrative |             |
|         |                             | action         |             |
|         |                             | necessary.     |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Suspense copies except      | Destroy upon   | GRS 16,     |
| 160.012 | copies held for analysis.   | receipt of     | Item 7.     |
|         |                             | original.      |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Copies held for analysis.   | Destroy after  | GRS 16,     |
| 160.013 |                             | data for       | Item 7.     |
|         |                             | analysis has   |             |
|         |                             | been           |             |
|         |                             | completed.     |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Recall requests for records |                |             |
| 161.000 | from FRC such as VA Forms   |                |             |
|         | 7216a, Request for and/or   |                |             |
|         | Notice of Transfer of       |                |             |
|         | Veterans Records; 3232,     |                |             |
|         | General Information         |                |             |
|         | Request; 7575, Request for  |                |             |
|         | Retired Records or          |                |             |
|         | Information; and BIRLS      |                |             |
|         | transfer request, or        |                |             |
|         | equivalent, including       |                |             |
|         | related correspondence but  |                |             |
|         | EXCLUDING copies containing |                |             |
|         | data extracted from         |                |             |
|         | records, copies returned    |                |             |
|         | from FRC indicating a lost  |                |             |
|         | record, and copies to be    |                |             |
|         | returned to FRC with        |                |             |
|         | records (i.e., site audit   |                |             |
|         | records):                   |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Requests returned from FRC  | Destroy after  | NA Job      |
| 161.100 | with the record             | return and     |             |
|         | (originals).                | upon           | II NN 3275  |
|         |                             | completion of  |             |
|         |                             | any necessary  |             |
|         |                             | administrative |             |
|         |                             | action.        |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Requests returned showing   | Destroy upon   | NA Job      |
| 161.200 | prior recall (originals).   | completion of  |             |
|         |                             | necessary      | II NN 3275  |
|         |                             | administrative |             |
|         |                             | action.        |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Requests held in suspense   | Destroy upon   | NA Job      |
| 161.300 | (copies) EXCEPT copies held | return of      |             |
|         | for analysis.               | original.      | II NN 3275  |
+---------+-----------------------------+----------------+-------------+
| 03-     | Requests held for analysis  | Destroy after  | NA Job      |
| 161.400 | (copies).                   | data for       |             |
|         |                             | analysis has   | II NN 3275  |
|         |                             | been           |             |
|         |                             | assembled.     |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Indispensable Records       | Destroy 1 year | NA Job      |
| 162.000 | Control File, comprised of  | from date of   |             |
|         | copies of VA Form 3787,     | shipment to    | II NN 3292  |
|         | Notice of Shipment-VA Vital | security       |             |
|         | Records; and predecessor or | depository and |             |
|         | equivalent forms and        | after          |             |
|         | supporting papers.          | disposition of |             |
|         |                             | related        |             |
|         |                             | records.       |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Equipment Holdings Data     | Destroy        | VBA         |
| 163.000 | File.                       | immediately.   | approved as |
|         |                             | (Information   | nonrecord.  |
|         |                             | was automated  | (1/84)      |
|         |                             | in 1989)       |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | FBI Reports. Reports of     | Destroy by     | VBA         |
| 175.000 | investigation made by       | shredding 5    | approved as |
|         | agents of the Federal       | years after    | nonrecord.  |
|         | Bureau of Investigation of  | close of the   | (3/84)      |
|         | VA beneficiaries and        | year in which  |             |
|         | employees and of            | the closing    |             |
|         | individuals and             | FBI report is  |             |
|         | organizations having        | received.      |             |
|         | business with VA.           |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Telecommunications Files:   |                |             |
| 177.000 |                             |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Equipment Installation      | Destroy 1 year | GRS 12,     |
| 177.100 | File. Telephone             | after audit or | item 2d(2)  |
|         | installation record card,   | when 3 years   |             |
|         | and interoffice             | old, whichever |             |
|         | communications equipment    | is old,        |             |
|         | installation record card.   | whichever is   |             |
|         |                             | sooner.        |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Order for Telephone Service | Destroy when 1 | GRS 3, item |
| 177.101 | File. Copies of orders for  | year old.      | 7.          |
|         | telephone service, related  |                |             |
|         | agency requests and floor   |                |             |
|         | plans, and other material   |                |             |
|         | accumulated in acquiring    |                |             |
|         | service or installation,    |                |             |
|         | such as telephone company   |                |             |
|         | work orders.                |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Teletype Messages, received | Destroy when 2 | GRS 12,     |
| 177.110 | and transmitted (including  | years old.     | item 3b     |
|         | SF 14, Telegraphic Message) |                |             |
|         | maintained in the           |                |             |
|         | telecommunications          |                |             |
|         | activity.                   |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Machine copies (hard        | Destroy when 3 | GRS 23,     |
| 177.111 | copies), discs and tapes of | months old, or | item 7.     |
|         | outgoing messages, if       | when no longer |             |
|         | transitory.                 | needed,        |             |
|         |                             | whichever is   |             |
|         |                             | sooner.        |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Telephone Work File.        | Destroy when   | VBA         |
| 177.120 | Numerical listings of       | additions,     | approved as |
|         | telephones, alphabetical    | deletions, or  | nonrecord.  |
|         | telephone listings, changes | other changes  |             |
|         | to telephone listings and   | make the       |             |
|         | charts or other material    | (1/84)         |             |
|         | showing distribution of     | material       |             |
|         | phones by number, type, and | obsolete.      |             |
|         | location, and related       |                |             |
|         | material.                   |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Service contracts, and      | Destroy 2      | GRS 12,     |
| 177.200 | related papers filed        | years after    | item 2e.    |
|         | therewith.                  | expiration or  |             |
|         |                             | cancellation   |             |
|         |                             | of agreement.  |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Telephone Authorization     | Not authorized | GRS 12,     |
| 177.400 | Call File.                  | for            | item 4.     |
|         |                             | destruction.   |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Telephone Information File. | Destroy 5      | GRS 12,     |
| 177.500 | Flexible strips or cards,   | months after   | item 6h     |
|         | used as a locator and       | separation or  |             |
|         | information file of persons | transfer of    |             |
|         | listed in the telephone     | individual or  |             |
|         | directory.                  | when obsolete, |             |
|         |                             | whichever is   |             |
|         |                             | applicable.    |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Message Number Sheet (VA    | Destroy when 6 | GRS 12,     |
| 177.700 | Form 30-3044), or           | months old.    | item 3a     |
|         | equivalent.                 |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Long-Distance Call Record   | Destroy        | NA Job      |
| 177.900 | File. Station records of    | originals or   |             |
|         | long-distance and message   | copies in      | N           |
|         | unit calls; copies of GSA   | telecom        | C1-15-76-25 |
|         | records on leased circuit   | munications    |             |
|         | calls, and related          | activity 3     |             |
|         | material.                   | years after    |             |
|         |                             | the close of   |             |
|         |                             | the fiscal     |             |
|         |                             | year involved. |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | GSA records of VA calls     | Destroy copies | NA Job      |
| 177.910 | placed through leased       | in             |             |
|         | circuits.                   | tele           | N           |
|         |                             | communications | C1-15-76-25 |
|         |                             | activity 3     |             |
|         |                             | years after    |             |
|         |                             | the close of   |             |
|         |                             | the fiscal     |             |
|         |                             | year and after |             |
|         |                             | certification  |             |
|         |                             | of the monthly |             |
|         |                             | billing.       |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Agency Space Files. Records |                |             |
| 179.000 | relating to the             |                |             |
|         | acquisition, allocation,    |                |             |
|         | utilization and release of  |                |             |
|         | space under agency control  |                |             |
|         | and related correspondence  |                |             |
|         | and reports submitted to    |                |             |
|         | the General Services        |                |             |
|         | Administration and/or other |                |             |
|         | agencies:                   |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Correspondence files and    | Destroy when 2 | GRS 11,     |
| 179.400 | related papers pertaining   | years old.     | item 1.     |
|         | to administration and       |                |             |
|         | operation of space and      |                |             |
|         | maintenance matters.        |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Building plan files and     | Destroy 2      | GRS 11,     |
| 179.500 | related station records     | years after    | item 2a.    |
|         | utilized in space planning, | termination of |             |
|         | assignment, and             | assignment, or |             |
|         | utilization.                | when lease is  |             |
|         |                             | canceled, or   |             |
|         |                             | when plans are |             |
|         |                             | superseded or  |             |
|         |                             | obsolete.      |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Correspondence, reports,    | Destroy when 2 | GRS 11,     |
| 179.600 | and related papers          | years old.     | item 2b(1)  |
|         | pertaining to station space |                |             |
|         | holdings and requirements,  |                |             |
|         | including agency records,   |                |             |
|         | to General Services         |                |             |
|         | Administration regarding    |                |             |
|         | space occupied in           |                |             |
|         | \"Metropolitan Washington\" |                |             |
|         | and \"Outside the District  |                |             |
|         | of Columbia.\"              |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Copies of correspondence,   | Destroy when 1 | GRS 11,     |
| 179.700 | reports, and related work   | year old.      | item 2b(2)  |
|         | papers pertaining to        |                |             |
|         | station holdings and        |                |             |
|         | requirements in subordinate |                |             |
|         | reporting units.            |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Motor Vehicle File:         |                |             |
| 186.000 |                             |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Vehicle inspection records. | Destroy 1 year | NA Job      |
| 186.200 |                             | after          |             |
|         |                             | disposition of | NN 164-28   |
|         |                             | the vehicle.   |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Maintenance Records.        | Destroy when 1 | GRS 10,     |
| 186.300 |                             | year old.      | item 2b.    |
+---------+-----------------------------+----------------+-------------+
| 03-     | Operator\'s file.           | Destroy 3      | GRS 10,     |
| 186.400 |                             | years after    | item 7.     |
|         |                             | separation of  |             |
|         |                             | employee or 3  |             |
|         |                             | years after    |             |
|         |                             | rescission of  |             |
|         |                             | authorization  |             |
|         |                             | to operate     |             |
|         |                             | Government     |             |
|         |                             | owned vehicle, |             |
|         |                             | whichever is   |             |
|         |                             | sooner.        |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Trip ticket file.           | Destroy when 3 | GRS 10,     |
| 186.500 |                             | months old.    | item 2a.    |
+---------+-----------------------------+----------------+-------------+
| 03-     | Trip log file.              | Destroy when 3 | GRS 10,     |
| 186.600 |                             | months old.    | item 2a.    |
+---------+-----------------------------+----------------+-------------+
| 03-     | FMS Vehicle                 |                |             |
| 186.700 | Assignment/Termination      |                |             |
|         | Transaction, GSA Form 1152, |                |             |
|         | or equivalent:              |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Original receipts           | Destroy 1 year | NA Job      |
| 186.710 |                             | after          |             |
|         |                             | termination of | NN 171-82.  |
|         |                             | assignment of  |             |
|         |                             | vehicle.       |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Duplicate receipts.         | Destroy upon   | VBA         |
| 186.720 |                             | receipt of     | approved as |
|         |                             | original from  | nonrecord.  |
|         |                             | GSA.           | (1/84)      |
+---------+-----------------------------+----------------+-------------+
| 03-     | Correspondence,             | Destroy 1 year | NA Job      |
| 186.730 | memorandums, and similar    | after          |             |
|         | material related to         | termination of | NN 171-82.  |
|         | assignment, maintenance,    | assignment or  |             |
|         | inspection and termination  | disposition of |             |
|         | of use of vehicle.          | vehicle.       |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Motor Vehicle Accident      | Destroy 6      | GRS 10,     |
| 186.800 | Files. Records relating to  | years after    | item 5.     |
|         | motor vehicle accidents.    | case is        |             |
|         |                             | closed.        |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Agency Report of Motor      | Destroy after  | NA Job      |
| 187.000 | Vehicle Data, SF 82, or     | 1 fiscal year. |             |
|         | equivalent, and related     |                | 350-S112    |
|         | papers.                     |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Travel and Transportation   |                |             |
| 188.000 | Records:                    |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Accountability Record of    | Destroy 1      | NA Job      |
| 188.100 | Tokens and/or Tickets (VA   | month after    |             |
|         | Form 4530) Received and     | audit and      | II NNA 1192 |
|         | Issued File.                | after          |             |
|         |                             | reconciliation |             |
|         |                             | of             |             |
|         |                             | discrepancies. |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Authorization to            | Destroy 1 year | NA Job      |
| 188.101 | Report-Voucher for Mileage  | after          |             |
|         | Allowance (VA Form 3542, -1 | completion of  | NN 165-158  |
|         | and b) and VA Form 2509,    | required       |             |
|         | Authorization for           | administrative |             |
|         | Nonemployee Attendant; and  | action.        |             |
|         | related papers. All copies, |                |             |
|         | EXCLUDING those required by |                |             |
|         | procedures to be forwarded  |                |             |
|         | to and retained by Finance  |                |             |
|         | activity.                   |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | U.S. Government             | Destroy when 2 | GRS 9, item |
| 188.200 | Transportation and Meal and | years old.     | 4a.         |
|         | Lodging Requests. Spoiled   |                |             |
|         | and canceled requests not   |                |             |
|         | involving the obligations   |                |             |
|         | of funds; and empty         |                |             |
|         | transportation request book |                |             |
|         | covers.                     |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Transportation Request      | Destroy 1 year | GRS 9, item |
| 188.300 | Accountability Record (SF   | after all      | 4b.         |
|         | 1120).                      | entries are    |             |
|         |                             | cleared        |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Inquiry File regarding      | Destroy 1 year | GRS 9, item |
| 188.400 | outstanding meal, lodging,  | after all      | 4b.         |
|         | and transportation          | entries are    |             |
|         | requests.                   | cleared.       |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Request for Reduced Rate    | Destroy when 3 | NA Job      |
| 188.500 | Transportation File.        | months old.    |             |
|         | Canceled or voided          |                | II NNA      |
|         | requests.                   |                | 1192.       |
+---------+-----------------------------+----------------+-------------+
| 03-     | Signature File. Lists of    | Destroy after  | NA Job      |
| 188.600 | names of officials          | being replaced |             |
|         | authorized to countersign   | by a new list. | II NNA 1192 |
|         | meal, lodging, and          |                |             |
|         | transportation requests.    |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Suspense No-Response File.  | Destroy 1      | VBA         |
| 188.700 | Copies of Travel Voucher    | month after    | approved as |
|         | (SF 1012).                  | expiration of  | nonrecord.  |
|         |                             | the 30-day     | (1/84)      |
|         |                             | suspense       |             |
|         |                             | period.        |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Travel Data File. Travel    | Destroy when   | NA Job      |
| 188.800 | rates, carrier schedules,   | obsolete.      |             |
|         | routing instructions,       |                | II NNA 1192 |
|         | estimated cost of travel    |                |             |
|         | per diem, pamphlets, maps,  |                |             |
|         | etc.                        |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Travel Authority-Employees  | Destroy when 2 | GRS 9,      |
| 188.900 | (VA Forms 3036 and 3036c);  | years old.     |             |
|         | and related papers          |                | item 4a.    |
+---------+-----------------------------+----------------+-------------+
| 03-     | Circularization listings of |                |             |
| 191.000 | lost or missing folders (VA |                |             |
|         | Form 23-3767, Missing       |                |             |
|         | Claims, R&E, WE or OE       |                |             |
|         | Folders), or equivalent:    |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Operating element copies    | Destroy after  | VBA         |
| 191.100 |                             | results of     | approved as |
|         |                             | searches have  | nonrecord.  |
|         |                             | been           | (1/84)      |
|         |                             | consolidated   |             |
|         |                             | on control     |             |
|         |                             | copies.        |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Consolidated Control        | Destroy when 6 | VBA         |
| 191.200 | Copies.                     | months old.    | approved as |
|         |                             |                | nonrecord.  |
|         |                             |                | (1/84)      |
+---------+-----------------------------+----------------+-------------+
| 03-     | Circularization listings of |                |             |
| 192.000 | lost and/or missing         |                |             |
|         | folders. (VA Records        |                |             |
|         | Management Center \[RMC\]   |                |             |
|         | Only):                      |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Consolidated listings       | Destroy 1 year | VBA         |
| 192.100 | exchanged between the RMC,  | after related  | approved as |
|         | field stations, and FRCs.   | folders have   | nonrecord.  |
|         |                             | been located   | (1/84)      |
|         |                             | and/or         |             |
|         |                             | rebuilt.       |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Originals and copies of     | Destroy after  | VBA         |
| 192.200 | related documents exchanged | admin          | approved as |
|         | between the RMC, field      | istrative      | nonrecord.  |
|         | stations and FRCs.          | action has     | (1/84)      |
|         |                             | been           |             |
|         |                             | completed.     |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Routine and fast response   | Destroy        | VBA         |
| 194.100 | inquiries and replies       | immediately.   | approved as |
|         | including record printouts  | (Information   | nonrecord.  |
|         | generated from the          | was auto mated | (1/84)      |
|         | insurance system as a       | in 1989)       |             |
|         | result of index and locator |                |             |
|         | transactions, EXCLUDING     |                |             |
|         | copies authorized for       |                |             |
|         | filing in veterans folders. |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Inquiries with no response. | Destroy        | VBA         |
| 194.200 |                             | immediately.   | approved as |
|         |                             | (Information   | nonrecord.  |
|         |                             | was auto mated | (1/84)      |
|         |                             | in 1989)       |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Error messages.             | Destroy        | VBA         |
| 194.300 |                             | immediately.   | approved as |
|         |                             | (Information   | nonrecord.  |
|         |                             | was auto mated | (1/84)      |
|         |                             | in 1989)       |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | System-generated messages.  | Destroy        | VBA         |
| 194.400 |                             | immediately.   | approved as |
|         |                             | (Information   | nonrecord.  |
|         |                             | was auto mated | (1/84)      |
|         |                             | in 1989)       |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Unassociated Navy and       |                |             |
| 196.000 | Marine Line of Duty         |                |             |
|         | Determinations and/or       |                |             |
|         | Investigative reports       |                |             |
|         | relating to inservice       |                |             |
|         | injuries and deaths         |                |             |
|         |                             |                |             |
|         | (VA Records Management      |                |             |
|         | Center Only):               |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Inservice death and         | File in        | VBA         |
| 196.100 | nonpermanent injury cases.  | temporary      | approved as |
|         |                             | military file. | nonrecord.  |
|         |                             | (Related item  | (9/82)      |
|         |                             | 03-055.000)    |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Inservice permanent injury  | Destroy when 1 | VBA         |
| 196.200 | cases.                      | year old.      | approved as |
|         |                             |                | nonrecord.  |
|         |                             |                | (9/82)      |
+---------+-----------------------------+----------------+-------------+
| 03-     | No Valid Military Service   |                |             |
| 197.000 | Claims Folder. (Manila      |                |             |
|         | Regional Office Only):      |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Hardcopy.                   | Destroy        | NA Job      |
| 197.100 |                             | immediately    |             |
|         |                             | after          | NC          |
|         |                             | conversion to  | 1-15-81-26. |
|         |                             | microfilm and  |             |
|         |                             | the            |             |
|         |                             | verification   |             |
|         |                             | of the         |             |
|         |                             | microfilm for  |             |
|         |                             | accuracy.      |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Silver original microfilm   | Retire to FRC. | NA Job      |
| 197.200 | and one positive copy.      | Destroy in the |             |
|         |                             | year 2017.     | NC          |
|         |                             |                | 1-15-81-26. |
+---------+-----------------------------+----------------+-------------+
| 03-     | Reference microfilm copy    | Destroy when   | NA Job      |
| 197.300 | located in Manila.          | no longer      |             |
|         |                             | needed for     | NC          |
|         |                             | reference      | 1-15-81-26. |
|         |                             | purposes.      |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Philippine Files:           |                |             |
| 198.000 |                             |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Loyalty Files located at    |                |             |
| 198.100 | the WNRC (Washington        |                |             |
|         | National Records Center),   |                |             |
|         | Washington, DC. (Records    |                |             |
|         | are dated between           |                |             |
|         | 1935-1950):                 |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Hardcopy.                   | Destroy after  | NA Job      |
| 198.110 |                             | conversion to  |             |
|         |                             | microfilm and  | NC1-15-82-1 |
|         |                             | the            |             |
|         |                             | verification   |             |
|         |                             | of the         |             |
|         |                             | microfilm for  |             |
|         |                             | accuracy.      |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Microfilm master and one    | Permanent.     | NA Job      |
| 198.120 | positive copy.              | Retain at      |             |
|         |                             | WNRC. Offer to | NC1-15-82-1 |
|         |                             | NARA (National |             |
|         |                             | Archives and   |             |
|         |                             | Records        |             |
|         |                             | A              |             |
|         |                             | dministration) |             |
|         |                             | in the year    |             |
|         |                             | 2026.          |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Microfilm reference copy    | Destroy when   | NA Job      |
| 198.130 | located at Manila Regional  | no longer      |             |
|         | Office.                     | needed for     | NC1-15-82   |
|         |                             | reference      |             |
|         |                             | purposes.      |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Index No. 1 to loyalty      |                |             |
| 198.200 | files located at WNRC:      |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Hardcopy.                   | Destroy after  | NA Job      |
| 198.210 |                             | conversion to  |             |
|         |                             | microfilm and  | NC1-15-92-1 |
|         |                             | the            |             |
|         |                             | verification   |             |
|         |                             | of the         |             |
|         |                             | microfilm for  |             |
|         |                             | accuracy.      |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Microfilm master and one    | Permanent.     | NA Job      |
| 198.220 | positive copy.              | Retain at      |             |
|         |                             | WNRC. Offer to | NC1-15-82-1 |
|         |                             | NARA in the    |             |
|         |                             | year 2026.     |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Microfilm reference copy    | Destroy when   | NA Job      |
| 198.230 | located at Manila Regional  | no longer      |             |
|         | Office.                     | needed for     | NC1-15-82-1 |
|         |                             | reference      |             |
|         |                             | purposes.      |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Existing reference copy     | Destroy after  | NA Job      |
| 198.240 | located at WNRC.            | new master and |             |
|         |                             | positive copy  | NC1-15-82-1 |
|         |                             | have been      |             |
|         |                             | produced.      |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Index No. 2 to loyalty      |                | NA Job      |
| 198.300 | files located at Manila     |                |             |
|         | Regional Office.            |                | NC1-15-82-1 |
+---------+-----------------------------+----------------+-------------+
| 03-     | Hardcopy.                   | Destroy after  | NA Job      |
| 198.310 |                             | conversion to  |             |
|         |                             | microfilm and  | NC1-15-82-1 |
|         |                             | the            |             |
|         |                             | verification   |             |
|         |                             | of the         |             |
|         |                             | microfilm for  |             |
|         |                             | accuracy.      |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Microfilm master and one    | Permanent.     | NA Job      |
| 198.320 | positive copy.              | Retain at      |             |
|         |                             | WNRC. Offer to | NC1-15-82-1 |
|         |                             | NARA in the    |             |
|         |                             | year 2026.     |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Microfilm reference copy    | Destroy when   | NA Job      |
| 198.330 | located at Manila Regional  | no longer      |             |
|         | Office.                     | needed for     | NC1-15-82-1 |
|         |                             | reference      |             |
|         |                             | purposes.      |             |
+---------+-----------------------------+----------------+-------------+
| 03.     | Loyalty files located at    | .              |             |
| 198.400 | Manila Regional Office.     |                |             |
|         | (Records are dated between  |                |             |
|         | 1941-1945.)                 |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Hardcopy.                   | Destroy after  | NA Job      |
| 198.410 |                             | conversion to  |             |
|         |                             | microfilm and  | NC1-15-82-1 |
|         |                             | the            |             |
|         |                             | verification   |             |
|         |                             | of the         |             |
|         |                             | microfilm for  |             |
|         |                             | accuracy       |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Microfilm master and one    | Permanent.     | NA Job      |
| 198.420 | positive copy.              | Retire to      |             |
|         |                             | WNRC. Offer to | NC1-15-82-1 |
|         |                             | NARA in the    |             |
|         |                             | year 2026.     |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Microfilm reference copy.   | Destroy when   | NA Job      |
| 198.430 |                             | no longer      |             |
|         |                             | needed for     | NC1-15-82-1 |
|         |                             | reference      |             |
|         |                             | purposes.      |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | GANAP Membership Cards,     |                |             |
| 198.500 | (which is a Philippine      |                |             |
|         | political organization that |                |             |
|         | collaborated with the       |                |             |
|         | Japanese during World War   |                |             |
|         | II), located at WNRC:       |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Hardcopy.                   | Destroy after  | NA Job      |
| 198.510 |                             | conversion to  |             |
|         |                             | microfilm and  | NC1-15-82-1 |
|         |                             | the            |             |
|         |                             | verification   |             |
|         |                             | of the         |             |
|         |                             | microfilm for  |             |
|         |                             | accuracy.      |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Microfilm master and one    | Permanent.     | NA Job      |
| 198.520 | positive copy.              | Retain at      |             |
|         |                             | WNRC. Offer to | NC1-15-82-1 |
|         |                             | NARA in the    |             |
|         |                             | year 2026.     |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Microfilm reference copy    | Destroy when   | NA Job      |
| 198.530 | located at Manila Regional  | no longer      |             |
|         | Office.                     | needed for     | NC1-15-82-1 |
|         |                             | reference      |             |
|         |                             | purposes.      |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Philippine Guerilla Rosters |                |             |
| 198.600 | located at Manila Regional  |                |             |
|         | Office:                     |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Hardcopy.                   | Destroy after  | NA Job      |
| 198.610 |                             | conversion to  |             |
|         |                             | microfilm and  | NC1-15-82-1 |
|         |                             | the            |             |
|         |                             | verification   |             |
|         |                             | of the         |             |
|         |                             | microfilm for  |             |
|         |                             | accuracy.      |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Microfilm master and one    | Permanent.     | NA Job      |
| 198.620 | positive copy.              | Retire to      |             |
|         |                             | WNRC. Offer to | NC1-15-82-1 |
|         |                             | NARA in the    |             |
|         |                             | year 2026.     |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Microfilm reference copy    | Destroy when   | NA Job      |
| 198.630 |                             | no longer      |             |
|         |                             | needed for     | NC1-15-82-1 |
|         |                             | reference      |             |
|         |                             | purposes.      |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Tribune Newspaper File      |                |             |
| 198.700 | located at Manila Regional  |                |             |
|         | Office. Records are dated   |                |             |
|         | 1941-1945:                  |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Hardcopy.                   | After          | NA Job      |
| 198.710 |                             | conversion to  |             |
|         |                             | microfilm and  | NC1-15-82-1 |
|         |                             | the            |             |
|         |                             | verification   |             |
|         |                             | of the         |             |
|         |                             | microfilm for  |             |
|         |                             | accuracy,      |             |
|         |                             | donate to an   |             |
|         |                             | appropriate    |             |
|         |                             | Philippine     |             |
|         |                             | historical     |             |
|         |                             | organization.  |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Microfilm master and one    | Permanent.     | NA Job      |
| 198.720 | positive copy.              | Offer to NARA  |             |
|         |                             | in the Year    | NC1-15-82-1 |
|         |                             | 2026.          |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Microfilm reference copy.   | Destroy when   | NA Job      |
| 198.730 |                             | no longer      |             |
|         |                             | needed for     | NC1-15-82-1 |
|         |                             | reference      |             |
|         |                             | purposes.      |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Visa Application Files      |                |             |
| 198.800 | located at WNRC. Records    |                |             |
|         | are dated 1945-1950:        |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Hardcopy.                   | Destroy after  | NA Job      |
| 198.810 |                             | conversion to  |             |
|         |                             | microfilm and  | NC1-15-82-1 |
|         |                             | the            |             |
|         |                             | verification   |             |
|         |                             | of the         |             |
|         |                             | microfilm for  |             |
|         |                             | accuracy.      |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Microfilm master located at | Destroy in the | NA Job      |
| 198.820 | WNRC.                       | year 2026.     |             |
|         |                             |                | NC1-15-82-1 |
+---------+-----------------------------+----------------+-------------+
| 03-     | Microfilm reference copy    | Destroy when   | NA Job      |
| 198.830 | located at Manila Regional  | no longer      |             |
|         | Office.                     | needed for     | NC1-15-82-1 |
|         |                             | reference      |             |
|         |                             | purposes.      |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | XC-folders at the VA        |                |             |
| 199.000 | Records Management Center   |                |             |
|         | only, relating to Public    |                |             |
|         | Laws 346/550, education,    |                |             |
|         | dental treatment, VA Form   |                |             |
|         | 10-7131, Exchange of        |                |             |
|         | Beneficiary Information and |                |             |
|         | Request for Administrative  |                |             |
|         | and Adjudicative Actions,   |                |             |
|         | loan guaranty overpayment,  |                |             |
|         | disallowed education, and   |                |             |
|         | empty and no award folders. |                |             |
|         | The NOD Unit will review    |                |             |
|         | these folders and make the  |                |             |
|         | following disposition of    |                |             |
|         | the records contained       |                |             |
|         | therein:                    |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | DD Form 214, Certificate of | Transfer to    | NA Job      |
| 199.100 | Release or Discharge From   | the NPRC       |             |
|         | Active Duty, (original or   | (National      | NC1-15-83-2 |
|         | copy) and duplicate copies  | Personnel      |             |
|         | of service medical records  | Records        |             |
|         | to include SF 88, Report of | Center) for    |             |
|         | Medical Examination, and    | interfile in   |             |
|         | WDAGO Form 38 for Army and  | the Military   |             |
|         | Air Force personnel         | Personnel      |             |
|         | separated from service      | Records. If    |             |
|         | prior to 1964; all original | NPRC officials |             |
|         | service department          | determine that |             |
|         | personnel and medical       | the docu ments |             |
|         | records which may or may    | are duplicated |             |
|         | not be contained in VA Form | in the service |             |
|         | 21-4582, Service Department | department     |             |
|         | Records Envelope, or        | personnel or   |             |
|         | equivalent.                 | medical record |             |
|         |                             | folders, the   |             |
|         |                             | NPRC officials |             |
|         |                             | may destroy    |             |
|         |                             | the            |             |
|         |                             | transferred    |             |
|         |                             | documents.     |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Records from private        | Forward to     | NA Job      |
| 199.200 | physicians. VA medical      | regional       |             |
|         | centers, medical records,   | office of      | N           |
|         | divorce documents, and      | jurisdiction   | C1-15-83-14 |
|         | birth certificates for      | for            |             |
|         | children under age 26.      | interfiling in |             |
|         |                             | light weight   |             |
|         |                             | folder.        |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Other documentation. (Group | Destroy by     | NA Job      |
| 199.300 | 1 Folders. See M23-1, pt.   | shredding      |             |
|         | 1**,** ch. 15)              | after          | N           |
|         |                             | processing to  | C1-15-83-14 |
|         |                             | the automated  |             |
|         |                             | system.        |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | XC-folders relating to ROAR | Transfer to    | NA Job      |
| 200.000 | (Relocation of Active       | St. Louis FRC  |             |
|         | Records), disallowed C&P    | twice a year.  | NC1-15-83-2 |
|         | (Compensation and Pension), | Destroy 75     |             |
|         | and C&P terminated.         | years from     |             |
|         | (Related item 03-140.000.)  | date of retire |             |
|         | (Group 2-See M23-1, pt. 1,  | ment.          |             |
|         | ch. 9)                      |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Claims folders located in   |                |             |
| 300.000 | the St. Louis RMC relating  |                |             |
|         | to Public Laws 346/550      |                |             |
|         | which do not contain        |                |             |
|         | records from private        |                |             |
|         | physicians or VA hospitals, |                |             |
|         | original marriage and       |                |             |
|         | divorce documents or        |                |             |
|         | original birth documents    |                |             |
|         | for children under age 26.  |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Army and Air Force DD Forms | Transfer to    | NA Job      |
| 300.100 | 214 (original or copy)      | the NPRC       |             |
|         | dating prior to 1964 and    | (National      | N           |
|         | dental and service          | Personnel      | C1-15-85-12 |
|         | department personnel and    | Records        |             |
|         | medical records.            | Center) for    |             |
|         |                             | interfile in   |             |
|         |                             | the MPR        |             |
|         |                             | (Military      |             |
|         |                             | Personnel      |             |
|         |                             | Records). If   |             |
|         |                             | NPRC officials |             |
|         |                             | determine that |             |
|         |                             | the documents  |             |
|         |                             | are duplicated |             |
|         |                             | in the service |             |
|         |                             | department     |             |
|         |                             | personnel or   |             |
|         |                             | medical record |             |
|         |                             | folders, the   |             |
|         |                             | NPRC officials |             |
|         |                             | may destroy    |             |
|         |                             | the            |             |
|         |                             | transferred    |             |
|         |                             | documents.     |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Other documentation.        | Destroy by     | NA Job      |
| 300.200 |                             | shredding      |             |
|         |                             | after input to | N           |
|         |                             | automated      | C1-15-85-12 |
|         |                             | system.        |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Unpurged XC-folders         | Destroy 75     | NA Job      |
| 400.000 | relating to ROAR,           | years from     |             |
|         | disallowed compensation and | date of        | NC1-15-83-1 |
|         | pension, C&P terminated,    | retirement to  |             |
|         | Public Laws 346/550,        | FRC (March     |             |
|         | education, dental           | 2058).         |             |
|         | treatment, VA Form 10-7131, |                |             |
|         | loan guaranty overpayment,  |                |             |
|         | disallowed education and no |                |             |
|         | award folders retired to    |                |             |
|         | the St. Louis FRC in March  |                |             |
|         | 1983. (St. Louis RMC only)  |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | Safety and Fire Prevention  | Destroy when 3 | GRS 18,     |
| 500.000 | File. Minutes of safety     | years old or   |             |
|         | meetings, reports of        | upon discon    | item 9.     |
|         | unhealthy and unsafe        | tinuance of    |             |
|         | conditions, report of       | facility,      |             |
|         | periodic fire drills,       | whichever is   |             |
|         | reports of training         | sooner.        |             |
|         | activities, facility safety |                |             |
|         | and fire protection reports |                |             |
|         | and related material.       |                |             |
+---------+-----------------------------+----------------+-------------+
| 03-     | VA Form 70-4535, Notice of  | Destroy by     | VBA         |
| 600.000 | Employment, Transfer or     | shredding      | approved as |
|         | Separation of Veteran.      | after          | nonrecord.  |
|         |                             | information    | (5/86)      |
|         |                             | has been       |             |
|         |                             | entered or     |             |
|         |                             | deleted, as    |             |
|         |                             | appropriate,   |             |
|         |                             | from the       |             |
|         |                             | Target         |             |
|         |                             | Sensitive File |             |
|         |                             | and records    |             |
|         |                             | placed in or   |             |
|         |                             | removed, as    |             |
|         |                             | appropriate,   |             |
|         |                             | from the       |             |
|         |                             | \"locked       |             |
|         |                             | files.\"       |             |
+---------+-----------------------------+----------------+-------------+