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  -------------------------------- ------------------------ --------------
  **APPROVAL SIGNATURES**                                   **DATE**

  Gregory Blaney (original         IMS Representative       02/11/2009
  signature on file)                                        

                                                            
  -------------------------------- ------------------------ --------------

  ------------ -------------------------------- -------------- --------------
  **REVISION                                                   
  HISTORY**                                                    

  Rev. No.     Description of Change            Author         Effective Date

  Basic        Initial Release                  Frank Gmeindl  09/10/2003

  A            Updated reference documents to   Wes Deadrick   11/03/2004
               include relevant standards.                     
               Evaluated and updated the                       
               metrics collected as a result of                
               this process.                                   

  B            Clarify sections 5.4 and 6.5     Frank Gmeindl  06/08/2005

  C            Aligned with other NASA IV&V     Lisa           02/09/2006
               Facility documentation           Montgomery     

  D            Change deliverables to Research  Frank Gmeindl  06/06/2006
               Products. Replace Support                       
               Contractor cursory review with                  
               University Research Liaison                     
               initial technical review.                       

  E            Update process flow diagrams to  Stephanie      12/20/2007
               align with Facility Management   Ferguson       
               paradigm                                        

  F            Changed "IV&V Facility" to "IV&V Stephanie      02/11/2009
               Program"; updated Section 6.0,   Ferguson       
               *Records*                                       

                                                               
  ------------ -------------------------------- -------------- --------------

  -----------------------------------------------------------------------
  **REFERENCE DOCUMENTS**      
  ---------------------------- ------------------------------------------
  Document Number              Document Title

  IVV QM                       IV&V Quality Manual

  IVV 09-3                     Research Program

  IVV 16                       Control of Records

  NASA Form 1676               NASA Scientific and Technical Information
                               (STI) Document Availability Authorization
                               (DAA)

  NPR 1441.1                   NASA Records Retention Schedules

  NPR 5100.4B                  Federal Acquisition Regulation Supplement

  NPR 5800.1E                  Grants and Cooperative Agreement Handbook

                               
  -----------------------------------------------------------------------

1.  **Purpose**

> The purpose of this work instruction (WI) is to establish a consistent
> method for processing Research Products that are delivered to the NASA
> IV&V Program through the Center Initiative Management (CIM) Tool. This
> WI is one of a set of WIs for implementing IVV 09-3, *Research
> Program*.

2.  **Scope**

> This WI is applicable to all Research Products. This WI is applicable
> to all Research Initiative Principal Investigators (PIs), Research
> Initiative NASA Points of Contact (NPOCs), the Chief of Research, the
> Research Support Team, and other personnel involved with the Office of
> Safety and Mission Assurance (OSMA) Software Assurance Research
> Program (SARP) or the NASA IV&V Research Program.

3.  **Definitions and Acronyms**

> Official NASA IV&V roles and terms are defined in the [Quality
> Manual](http://www.nasa.gov/centers/ivv/doc/170870main_IVV_QM.doc).
> Specialized definitions identified in this WI are defined below

1.  **Public Release Authorization (PRA) Status**

> PRA Status is a field in the CIM Tool that indicates both the
> intention regarding publication and the clearance status of a Research
> Product.

2.  **Acronyms**

+-----------+----------------------------------------------------------+
| CIM       | Center Initiative Management                             |
+-----------+----------------------------------------------------------+
| DAA       | Document Availability Authorization                      |
+-----------+----------------------------------------------------------+
| FRC       | Federal Records Center                                   |
+-----------+----------------------------------------------------------+
| IMS       | NASA IV&V Management System                              |
+-----------+----------------------------------------------------------+
| NPOC      | NASA Point of Contact                                    |
+-----------+----------------------------------------------------------+
| NPR OSMA  | NASA Procedural Requirement                              |
|           |                                                          |
|           | Office of Safety and Mission Assurance                   |
+-----------+----------------------------------------------------------+
| PI        | Principal Investigators                                  |
+-----------+----------------------------------------------------------+
| PRA       | Public Release Authorization                             |
+-----------+----------------------------------------------------------+
| QM        | Quality Manual                                           |
+-----------+----------------------------------------------------------+
| RRWS      | Research Results Web Site                                |
+-----------+----------------------------------------------------------+
| SARP      | Software Assurance Research Program                      |
+-----------+----------------------------------------------------------+
| STI       | Scientific and Technical Information                     |
+-----------+----------------------------------------------------------+
| WI        | Work Instruction                                         |
+-----------+----------------------------------------------------------+

4.  **Process Flow Diagram**

> The following diagram depicts processes described in this document,
> and the responsibilities and actions that shall be performed by
> process participants. Any information supplemental to the depicted
> processes will appear after the diagram.

![](media/image1.wmf)

After the Research Product is uploaded to the CIM Tool, the Research
Product is subject to review and approval by the NPOC and the Chief of
Research via the CIM Tool. Throughout the Research Product's review and
approval cycle, the Research Product can transition through the
following states in the CIM Tool:

-   Submitted -- Research Product uploaded to the CIM Tool

-   Rejected -- Research Product rejected by NPOC or Chief of Research

-   Accepted -- Research Product accepted by Chief of Research

-   Cancelled -- Research Product cancelled by Chief of Research

    If a Research Product is rejected, the CIM Tool creates a new space
    within the tool for the PI to upload a new, revised Research Product
    for review. The rejected Research Product remains in the CIM Tool
    with a status of "Rejected".

    Throughout the Research Product's review and approval cycle, the CIM
    Tool sends email notifications regarding Research Product status and
    approval decisions, including comments entered by reviewers, to
    appropriate recipients.

    The Research Support Team shall publish on the Research Results Web
    Site (RRWS) accepted Research Products that have a Public Release
    Authorization (PRA) status of "Cleared". To obtain a PRA status of
    "Cleared", a Research Product must have been cleared with a NASA
    Form 1676, *NASA Scientific and Technical Information* (STI)
    *Document Availability Authorization* (DAA)*.*

5.  **Metrics**

> Any metrics associated with this WI are established and tracked within
> the NASA IV&V Metrics Program.

6.  **Records**

> The following record will be generated and filed in accordance with
> this WI and IVV 16, *Control of Records*, and in reference to NASA
> Procedural Requirement (NPR) 1441.1, *NASA Records Retention
> Schedules*.

+------------+------+---+----------+----------------------+---------+
| **Record   | **Or | * | **Respo  | **Retention          | **Loc   |
| Name**     | igin | * | nsible** | Requirement**        | ation** |
|            | al** | V |          |                      |         |
|            |      | i | **       |                      |         |
|            |      | t | Person** |                      |         |
|            |      | a |          |                      |         |
|            |      | l |          |                      |         |
|            |      | * |          |                      |         |
|            |      | * |          |                      |         |
+------------+------+---+----------+----------------------+---------+
| Research   | Y    | Y | Chief of | Delete/destroy 6     | CIM     |
| Products   |      |   | Research | years, 3 months      | Tool    |
|            |      |   |          | after completion of  |         |
|            |      |   |          | grant                |         |
|            |      |   |          | /contract/agreement. |         |
|            |      |   |          | (5/37A)              |         |
+------------+------+---+----------+----------------------+---------+