**DATA ITEM DESCRIPTION**

**Title:** Government Property Physical Inventory Count or Custodial
Balance Report

**Number:** DI-MGMT-80441 **Approval Date:** 17 SEPT 1987

**AMSC Number:** A4217 **Limitation:** N/A

**DTIC Applicable:** No **GIDEP Applicable:** No

**Office of Primary Responsibility:**

**Applicable Forms:** N/A

**Use/relationship:**

This report enables the contractor to periodically report to the
Management Control

Activity (MCA) or Accountable Supply Distribution Activity (ASDA) a
balance by contract and National Stock Number (NSN).

This report enables the MCA or ASDA to reconcile the contract record
balance with the MCA balance or accountable record and verify
discrepancies.

This Date Item Description (DID) contains the format and content
preparation

instructions for the data product generated by the specific and discrete
task requirement for this data included in the contract.

This DID is applicable to all contracts which require custodial records
for Government owned materiel or accountable records for Government
Furnished Materiel (GFM).

**Requirements:**

[Format.]{.underline} The format shall be 80 column Electronic
Accounting machine (EAM) cards

[Content.]{.underline} Following are the card instructions.

Item 1 - DOCUMENT IDENTIFIER CODE (CC 1-3). Code which identifies the
purpose of this transaction and the system to which it pertains.

a.  DKA - physical inventory count.

b.  DZH - custodial balance document.

Item 2 - ROUTING IDENTIFIER CODE-TO (CC 4-6). Code which identifies the
address of the MCA or ASDA to which this document shall be forwarded. To
be specified in the contract.

Item 3 - BLANK (CC 7).

Item 4 - NATIONAL STOCK NUMBER (CC 8-22). The National Stock Number of
the item which was counted or for which balance is submitted. May
contain blanks.

Item 5 - UNIT OF ISSUE (CC 23-24). The 2-position alphabetic
abbreviation

expressing a determinate quantity of an item that will be issued by
which accountable records are maintained.

Item 6 - QUANTITY (CC 25-34). Enter quantity. Right justified. Zero
filled (e.g., 00010)

Item 7 - COUNT OR BALANCE RECORD DATE (CC 35-38). Julian date on which
item was counted or balance taken. Example: 31 Jan 87 shall be written
as 7031.

Item 8 - BLANK (CC 39-43).

Item 9 - LOT NUMBER (CC 44-46). The number assigned to a croup of items
for physical inventory or location record audit. To be specified in the
contract.

Item 10 - BLANK (CC 47-53).

Item 11 -- CONTRACT IDENTIFICATION NUMBER (CC 54-64). Last seven
positions of the Procurement Instruction Identification Number (PIIN),
and if applicable, four-position Delivery Order.

Item 12 - BLANK (CC 65-65).

Item 13 - ROUTING IDENTIFIER CODE-FROM (CC 67-69). Routing Identifier
Code of the contractor submitting this transaction. To be specified 1n
the contract when required.

Item 14 - BLANK (CC 70).

Item 15 - CONDITION CODE (CC 71). Classification of materiel denoting
degree of serviceability condition, and completeness in terms of
readiness for issue. Appropriate condition code of item for which count
or balance is submitted.

Item 16 - DoD ACTIVITY ADDRESS CODE (CC 12-77). Assigned 6-position
Department of Defense Act1vity Address Code (DODAAC) specified in the
contract which authorizes the contractor t\~ receive or ship Government
property.

Item 17 - BLANK (CC 78-80).

End of DI-MGMT-80441