> General Services Administration August 13, 2004
>
> Washington, DC 20405
>
> FEDERAL TRAVEL REGULATION
>
> TO: Heads of Federal agencies
>
> SUBJECT: Amendment 2004-02, FTR Case 2003-307, Use of Government
> Aircraft
>
> 1\. Purpose. This amendment transmits changed pages to the Federal
> Travel Regulation (FTR) to provide policy for the use of Government
> aircraft for travel when necessary for the accomplishment of agency
> business.
>
> 2\. Background. The rules pertaining to Government aircraft are based
> on direction contained in Office of Management and Budget (OMB)
> Circular A-126, "Improving the Management and Use of Government
> Aircraft," revised May 1992. OMB Circular A-126 directs the Department
> of Defense (and the military services) and the Department of State to
> publish rules regulating travel on Government aircraft by uniformed
> military members and by members of the foreign service, respectively.
> OMB Circular A-126 also directs the General Services Administration
>
> (GSA) to publish the rules for civilian employees who travel on
> Government aircraft. In compliance with this direction, GSA has
> developed these new provisions of the FTR to clarify and simplify the
> content.
>
> 3\. Effective date. The provisions of this amendment are effective
> September 20, 2004.
>
> 4\. Explanation of changes. GSA is amending the Federal Property
> Management Regulations
>
> (FPMR) by moving coverage related to travel on Government aircraft
> that has been in 41 CFR part 101-37 into the Federal Travel Regulation
> (FTR). A cross reference is added to the FPMR to direct readers to the
> coverage in the FTR.
>
> 5\. Filing instructions. Remove and insert the following pages to the
> FTR:
>
> Remove FTR pages Insert pages
>
> 300-3-1 thru 300-3-4 300-3-1 thru 300-3-6
>
> 301-i thru 301-iv 301-i thru 301-iv
>
> 301-ix thru 301-xiv 301-ix thru 301-xvi
>
> **GENERAL SERVICES ADMINISTRATION ACQUISITION MANUAL**
>
> Remove FTR pages Insert pages
>
> 301-10-1 and 301-10-2 301-10-1 and 301-10-2
>
> 301-10-7 thru 301-10-10 301-10-7 thru 301-10-12
>
> 301-70-1 and 301-70-2 301-70-1 and 301-70-2
>
> 301-70-5 and 301-70-6 301-70-5 thru 301-70-10
>
> /s/
>
> G. Martin Wagner
>
> Associate Administrator
>
> Office of Governmentwide Policy
>
> Attachment
>
> **AMENDMENT 2004--02 SEPTEMBER 20, 2004**
>
> Chapter 300---General
>
> Part 300-3---Glossary of Terms **§300-3.1**
>
> **PART 300-3---GLOSSARY OF TERMS**
>
> **Authority:** 5 U.S.C. 5707; 40 U.S.C. 121(c); 49 U.S.C.
>
> 40118; 5 U.S.C. 5738; 5 U.S.C. 5741-5742; 20 U.S.C. 905(a);
>
> 31 U.S.C. 1353; E.O. 11609; 36 FR 13747; 3 CFR, 1971-1975
>
> Comp., p. 586, Office of Management and Budget Circular No. A-126,
> "Improving the Management and Use of Government Aircraft." Revised May
> 22, 1992
>
> **§300-3.1 What do the following terms mean?**
>
> *Actual expense---*Payment of authorized actual expenses incurred, up
> to the limit prescribed by the Administrator of GSA or agency, as
> appropriate. Entitlement to reimbursement is contingent upon
> entitlement to per diem, and is subject to the same definitions and
> rules governing per diem.
>
> *Agency---*For purposes of Chapter 302 agency means:
>
> \(1\) An executive agency as defined in Title 5 U.S.C. 105
>
> (an executive department an independent establishment, the General
> Accounting Office, or a wholly owned Government corporation as defined
> in section 101 of the Government Cor- poration Control Act, as amended
> (31 U.S.C. 9101), but excluding a Government controlled corporation);
>
> \(2\) A military department;
>
> \(3\) A court of the United States;
>
> \(4\) The Administrative Office of the United States Courts;
>
> \(5\) The Federal Judicial Center;
>
> \(6\) The Library of Congress;
>
> \(7\) The United States Botanic Garden;
>
> \(8\) The Government Printing Office; and
>
> \(9\) The District of Columbia.
>
> *Aircraft management office---*An agency component that has management
> control of Federal aircraft used by the agency or of aircraft hired as
> commercial aviation services
>
> (CAS).
>
> *Approved accommodation---*Any place of public lodging that is listed
> on the national master list of approved accommo- dations. The national
> master list of all approved accommoda- tions is compiled, periodically
> updated, and published in the Federal Register by FEMA. Additionally,
> the approved accommodation list is available on the U.S. Fire
> Administra- tion's Internet site at http://www.usfa.fema.gov/hotel/
> index.htm.
>
> *Automated-Teller-Machine (ATM) services---*Government
> contractor-provided ATM services that allow cash withdraw- als from
> participating ATMs to be charged to a Government contractor-issued
> charge card.
>
> *Commercial Aviation Services (CAS)---*Commercial avia- tion services
> (CAS) include, for the exclusive use of an exec- utive agency---
>
> \(1\) Leased aircraft;
>
> \(2\) Chartered or rented aircraft;
>
> \(3\) Commercial contracts for full aviation services (*i.e*.,
> aircraft plus related aviation services) or acquisition of full

services through inter-service support agreements (ISSA)

with other agencies; or

\(4\) Related services (*i.e.*, services but not aircraft) obtained by
commercial contract or ISSA, except those ser- vices acquired to support
Federal aircraft.

*Common carrier---*Private-sector supplier of air, rail or bus
transportation.

*Commuted Rate---*A price rate used to calculate a set amount to be paid
to an employee for the transportation and temporary storage of his/her
household goods. It includes cost of line-haul transportation,
packing/unpacking, crating/ uncrating, drayage incident to
transportation and other acces- sorial charges and costs of temporary
storage within applica- ble weight limit for storage including handling
in/out charges and necessary drayage.

*Conference---*A meeting, retreat, seminar, symposium or event that
involves attendee travel. The term "conference" also applies to training
activities that are considered to be con- ferences under 5 CFR 410.404.

> *Continental United States (CONUS)---*The 48 contiguous

States and the District of Columbia.

*Contract carriers---*U.S. certificated air carriers which are under
contract with the government to furnish Federal employees and other
persons authorized to travel at Govern- ment expense with passenger
transportation service. This also includes GSA's scheduled airline
passenger service between selected U.S. cities/airports and between
selected U.S. and international cities/airports at reduced fares.

*Crewmember---*A person assigned to operate or assist in operating an
aircraft. Performs duties directly related to the operation of the
aircraft (e.g., as pilots, co-pilots, flight engi- neers, navigators) or
duties assisting in operation of the air- craft (e.g., as flight
directors, crew chiefs, electronics technicians, mechanics). If a
crewmember is onboard for the purpose of travel, *(i.e*., being
transported from point to point) he/she must be authorized to travel in
accordance with rules in 41 CFR 301-10.260 through 301-10.266 and 41 CFR

301-70.800 through 301-70.903.

> *Employee with a disability* (also see *Special Needs*)---

\(a\) An employee who has a disability as defined in paragraph (b) of
this definition and is otherwise generally covered under the
Rehabilitation Act of 1973, as amended

(29 U.S.C. 701-797b).

> \(b\) "Disability," with respect to an employee, means:

\(1\) Having a physical or mental impairment that sub- stantially limits
one or more major life activities;

> \(2\) Having a record of such an impairment;
>
> \(3\) Being regarded as having such an impairment; but

\(4\) Does not include an individual who is currently engaging in the
illegal use of drugs, when the covered entity acts on the basis of such
use.

> 300-3-1
>
> **AMENDMENT 2004--02 SEPTEMBER 20, 2004**
>
> **§300-3.1** FEDERAL TRAVEL REGULATION
>
> \(c\) "Physical or mental impairment" means:
>
> \(1\) Any physiological disorder or condition, cosmetic disfigurement,
> or anatomical loss affecting one or more of the following body
> systems: neurological, musculoskeletal, spe- cial sense organ,
> respiratory (including speech organs), car- diovascular, reproductive,
> digestive, genitourinary, hemic and lymphatic, skin, and endocrine; or
>
> \(2\) Any mental or psychological disorder (e.g., mental retardation,
> organic brain syndrome, emotional or mental ill- ness and specific
> learning disabilities).
>
> \(3\) The term "physical or mental impairment" includes, but is not
> limited to, such diseases and conditions as cerebral palsy, epilepsy,
> muscular dystrophy, multiple sclerosis, can- cer, heart disease,
> diabetes, mental retardation, emotional ill- ness, and orthopedic,
> visual, speech and hearing impairments.
>
> \(d\) "Major life activities" means functions such as caring for
> oneself, performing manual tasks, walking, seeing, hear- ing,
> speaking, breathing, learning and working.
>
> \(e\) "Has a record of such an impairment" means the employee has a
> history of, or has been classified as having, a mental or physical
> impairment that substantially limits one or more major life
> activities.
>
> \(f\) "Is regarded as having such an impairment" means the employee
> has:
>
> \(1\) A physical or mental impairment that does not sub- stantially
> limit major life activities but the impairment is treated by the
> agency as constituting such a limitation;
>
> \(2\) A physical or mental impairment that substantially limits major
> life activities as a result of the attitudes of others toward such an
> impairment; or
>
> \(3\) None of the impairments defined under "physical or mental
> impairment", but is treated by the employing agency as having a
> substantially limiting impairment.
>
> *eTravel Service (eTS)---*The Government-contracted, end- to-end
> travel management service that automates and consol- idates the
> Federal travel process in a self-service Web-centric environment,
> covering all aspects of official travel, including travel planning,
> authorization, reservations, ticketing, expense reimbursement, and
> travel management reporting. The eTS provides the services of a
> Federal travel management program as specified in §301-73.1(a), (b),
> and (e) of this title. *Executive agency---*An entity of the executive
> branch that is an "executive agency" as defined in section 105 of
> title 5
>
> U.S.C.
>
> *Extended Storage---*Storage of household goods while an employee is
> assigned to an official station or post of duty to which he/she is not
> authorized to take or unable to use the household goods or is
> authorized in the public interest. Also referred to as nontemporary
> storage.
>
> *Family* (see Immediate family)
>
> *Federal traveler---*For the purposes of 41 CFR
>
> 301-10.260-301-10.266 and 301-70.800-301-70.910, a per- son who
> travels on a Government aircraft and who is either*---*
>
> \(1\) A civilian employee in the Government service;
>
> \(2\) A member of the uniformed or foreign services of the

United States Government; or

\(3\) A contractor working under a contract with an execu- tive agency.

*Foreign air carrier---*An air carrier who is not holding a certificate
issued by the United States under 49 U.S.C. 41102. *Foreign area* (see
also *non-foreign area*)---Any area, including the Trust Territories of
the Pacific Islands, situated

both outside CONUS and the non-foreign areas.

*Full coach fare---*The price of a coach fare available to the general
public on a scheduled air carrier between the day that the travel was
planned and the day the travel occurred.

*Government aircraft---*An aircraft that is operated for the exclusive
use of an executive agency and is a*---*

\(a\) Federal aircraft, which an executive agency owns (*i.e*., holds
title to) or borrows for any length of time under a bail- ment or
equivalent loan agreement. See 41 CFR 102-33.20 for definition of all
terms related to Federal aircraft, or

\(b\) Commercial aircraft hired as commercial aviation ser- vices (CAS),
which an executive agency*---*

\(1\) Leases or lease-purchases with the intent to take title,

> \(2\) Charters or rents, or

\(3\) Hires as part of a full-service contract or inter-ser- vice
support agreement (ISSA).

*Government contractor-issued individually billed charge card---*A
Government contractor-issued charge card used by authorized individuals
to pay for official travel and transpor- tation related expenses for
which the contractor bills the employee.

> *Government-furnished automobile---*An automobile (or

"light truck," as defined in 41 CFR 101-38 including vans and pickup
trucks) that is:

> \(a\) Owned by an agency,

\(b\) Assigned or dispatched to an agency from the GSA Interagency Fleet
Management System, or

\(c\) Leased by the Government for a period of 60 days or longer from a
commercial source.

*Government-furnished vehicle---*A Government-furnished automobile or a
Government aircraft.

*Government Transportation Request (GTR) (Standard Form 1169)---*A
Government document used to procure com- mon carrier transportation
services. The document obligates the Government to pay for
transportation services provided. *Household Goods (HHG)---*Property,
unless specifically excluded, associated with the home and all personal
effects belonging to an employee and immediate family members on the
effective date of the employee's change of official station orders (the
day the employee reports for duty at the new offi- cial station) that
legally may be accepted and transported by

a commercial HHG carrier.

> \(1\) HHG also includes:
>
> 300-3-2
>
> Chapter 300---General
>
> Part 300-3---Glossary of Terms **§300-3.1**
>
> \(i\) Professional Books, papers and equipment
>
> (PBP&E);
>
> \(ii\) Spare parts of a POV (see definition of POV) and a pickup truck
> tailgate when removed);
>
> \(iii\) Integral or attached vehicle parts that must be removed due to
> high vulnerability to pilferage or damage,
>
> (e.g., seats, tops, wench, spare tire, portable auxiliary gaso- line
> can(s) and miscellaneous associated hardware);
>
> \(iv\) Consumable goods for employees assigned to loca- tions where
> the Department of State has determined that such goods are necessary;
>
> \(v\) Vehicles other than POVs (such as motorcycles, mopeds, jet
> skies, snowmobiles, golf carts, boats (e.g., boat, sailboat, canoe,
> skiff, rowboat, dinghies, sculls and kayak, mounted or unmounted on
> trailers)) of reasonable size that can fit into a moving van.
>
> \(vi\) Ultralight Vehicles (defined in 14 CFR part 103 as being single
> occupant, for recreation or sport purposes, weighing less than 155
> pounds if unpowered or less than 254 pounds if powered, having a fuel
> capacity NTE 5 gallons, air- speed NTE 55 knots, and power-off stall
> speed NTE 24 knots.
>
> \(2\) HHG does not include:
>
> \(i\) Personal baggage when carried free on tickets;
>
> \(ii\) Automobiles, trucks, vans and similar motor vehi- cles, mobile
> homes, camper trailers, and farming vehicles;
>
> \(iii\) Live animals including birds, fish, reptiles;
>
> \(iv\) Cordwood and building materials;
>
> \(v\) HHG for resale, disposal or commercial use rather than for use
> by employee and immediate family members;
>
> \(vi\) Privately owned live ammunition; and
>
> \(vii\) Propane gas tanks.
>
> \(3\) Federal, State and local laws or carrier regulations may
> prohibit commercial shipment of certain articles not included in
> paragraph (2) of this definition. These articles frequently include:
>
> \(i\) Property liable to impregnate or otherwise damage equipment or
> other property (e.g., hazardous articles includ- ing explosives,
> flammable and corrosive material, poisons);
>
> \(ii\) Articles that cannot be taken from the premises without damage
> to the article or premises;
>
> \(iii\) Perishable articles (including frozen foods) articles
> requiring refrigeration, or perishable plants unless;
>
> \(a\) Shipment is to be transported not more than 150 miles and/or
> delivery accomplished within 24 hours from the time of loading,
>
> \(b\) No storage is required, and
>
> \(c\) No preliminary or en route services
>
> (e.g., watering or other preservative method) is required of the
> carrier.
>
> *Household Goods-Weight Additive---*A weight, per linear foot of a
> specific item, added to the net weight of the house- hold goods
> shipment to compensate for the excessive van space used by the item.
> The item must be stated in the House-

hold Goods tariff as qualifying for a weight additive before a charge
can be assessed. Weight additives do not apply if an article is capable
of being conveniently hand-carried by one person and/or transported in a
standard moving carton.

*Immediate family---*Any of the following named members of the
employee's household at the time he/she reports for duty at the new
permanent duty station or performs other authorized travel involving
family members:

> \(a\) Spouse;

\(b\) Children of the employee or employee's spouse who are unmarried
and under 21 years of age or who, regardless of age, are physically or
mentally incapable of self-support. (The term "children" shall include
natural offspring; stepchildren; adopted children; grandchildren, legal
minor wards or other dependent children who are under legal guardianship
of the employee or employee's spouse; and an unborn child(ren) born and
moved after the employee's effective date of trans- fer.);

\(c\) Dependent parents (including step and legally adoptive parents) of
the employee or employee's spouse; and

\(d\) Dependent brothers and sisters (including step and legally
adoptive brothers and sisters) of the employee or employee's spouse who
are unmarried and under 21 years of age or who, regardless of age, are
physically or mentally inca- pable of self-support.

*Interviewee---*An individual who is being considered for employment by
an agency. The individual may currently be a Government employee.

*Invitational travel---*Authorized travel of individuals either not
employed or employed (under 5 U.S.C. 5703) intermit- tently in the
Government service as consultants or experts and paid on a daily
when-actually-employed basis and for individ- uals serving without pay
or at \$1 a year when they are acting in a capacity that is directly
related to, or in connection with, official activities of the
Government. Travel allowances authorized for such persons are the same
as those normally authorized for employees in connection with TDY.

*Lodgings-plus per diem system---*The method of comput- ing per diem
allowances for official travel in which the per diem allowance for each
travel day is established on the basis of the actual amount the traveler
pays for lodging, plus an allowance for meals and incidental expenses
(M&IE), the total of which does not exceed the applicable maximum per
diem rate for the location concerned.

*Mandatory mobility agreement---*Agreement requiring employee relocation
to enhance career development and pro- gression and/or achieve mission
effectiveness.

*Mobile Home---*Any type of house trailer or mobile dwell- ing
constructed for use as a residence and designed to be moved overland,
either by self-propulsion or towing. Also, a boat (houseboat, yacht,
sailboat, etc.) when used as the employee's primary residence.

> (Amendment 2004-02)
>
> **AMENDMENT 2004--02 SEPTEMBER 20, 2004**
>
> **§300-3.1** FEDERAL TRAVEL REGULATION
>
> *Non-Federal traveler---*For the purposes of 41 CFR
>
> 301-10.260 through 301-10.266 and 41 CFR 301-70.800
>
> through 301-70.910, an individual who travels on a Govern- ment
> aircraft, but is not a Federal traveler. Dependents and other family
> members of Federal travelers who travel on Gov- ernment aircraft are
> considered to be non-Federal travelers within this regulation.
>
> *Non-foreign area---*The States of Alaska and Hawaii, the
> Commonwealths of Puerto Rico, Guam and the Northern Mariana Islands
> and the territories and possessions of the United States (excludes the
> Trust Territories of the Pacific Islands).
>
> *Official station---*The official station of an employee or
> invitational traveler (see §301-1.2) is the location of the employee's
> or invitational traveler's permanent work assign- ment.
>
> The geographic limits of the official station are:
>
> \(a\) For an employee:
>
> \(1\) The corporate limits of the city or town where sta- tioned or if
> not in an incorporated city or town;
>
> \(2\) The reservation, station, or other established area
>
> (including established subdivisions of large reservations)
>
> having definite boundaries where the employee is stationed.
>
> \(b\) For an invitational traveler:
>
> \(1\) The corporate limits of the city or town where the home or
> principal place of business exists or if not in an incor- porated city
> or town;
>
> \(2\) The reservation, station, or other established area
>
> (including established subdivisions of large reservations) having
> definite boundaries where the home or principal place of business is
> located.
>
> *Passenger---*In relation to use of Government aircraft, a passenger
> is any person who flies onboard a Government air- craft, but who is
> not a crewmember or qualified non-crew- member.
>
> *Per diem allowance---*The per diem allowance (also referred to as
> subsistence allowance) is a daily payment instead of reimbursement for
> actual expenses for lodging, meals, and related incidental expenses.
> The per diem allow- ance is separate from transportation expenses and
> other mis- cellaneous expenses. The per diem allowance covers all
> charges, including taxes and service charges where applicable for:
>
> \(a\) *Lodging.* Includes expenses for overnight sleeping facilities,
> baths, personal use of the room during daytime, telephone access fee,
> and service charges for fans, air condi- tioners, heaters and fires
> furnished in the room when such charges are not included in the room
> rate. Lodging does not include accommodations on airplanes, trains,
> buses, or ships. Such cost is included in the transportation cost and
> is not con- sidered a lodging expense.
>
> \(b\) *Meals.* Expenses for breakfast, lunch, dinner and related tips
> and taxes (specifically excluded are alcoholic bev-

erage and entertainment expenses, and any expenses incurred for other
persons).

\(c\) *Incidental expenses.* (1) Fees and tips given to porters, baggage
carriers, bellhops, hotel maids, stewards or steward- esses and others
on ships, and hotel servants in foreign coun- tries;

\(2\) Transportation between places of lodging or busi- ness and places
where meals are taken, if suitable meals can be obtained at the TDY
site; and

\(3\) Mailing cost associated with filing travel vouchers and payment of
Government sponsored charge card billings. *Place of public
accommodation---*Any inn, hotel, or other establishment within a State
that provides lodging to transient

guests, excluding:

> \(a\) An establishment owned by the Federal Government;
>
> \(b\) An establishment treated as an apartment building by

State or local law or regulation; or

\(c\) An establishment containing not more than 5 rooms for rent or hire
that is also occupied as a residence by the propri- etor of that
establishment.

> *Post of duty---*An official station outside CONUS.

*Privately owned aircraft---*An aircraft that is owned or leased by an
employee for personal use. It is not owned, leased, chartered, or rented
by a Government agency, nor is it rented or leased by an employee for
use in carrying out offi- cial Government business.

*Privately owned automobile---*A car or light truck (includ- ing vans
and pickup trucks) that is owned or leased for per- sonal use by an
individual.

*Privately Owned Vehicle (POV)---*Any vehicle such as an automobile,
motorcycle, aircraft, or boat operated by an indi- vidual that is not
owned or leased by a Government agency, and is not commercially leased
or rented by an employee under a Government rental agreement for use in
connection with official Government business.

*Professional Books, Papers and Equipment (PBP&E)---* Includes, but is
not limited to, the following items in the employee's possession when
needed by the employee in the performance of his/her official duties:

> \(1\) Reference material;

\(2\) Instruments, tools, and equipment peculiar to techni- cians,
mechanics and members of the professions;

\(3\) Specialized clothing (e.g., diving suits, flying suits, helmets,
band uniforms, religious vestments and other special apparel); and

\(4\) Communications equipment used by the employee in association with
the MARS (see DoD 4650.2, Military Affil- iate Radio System (MARS) which
is available electronically from the world wide web at
*http://web7.whs.osd.mil*).

*Qualified non-crewmember---*A person flying onboard a Government
aircraft whose skills or expertise are required to perform or are
associated with performing the non-travel related Governmental function
for which the aircraft is being

> 300-3-4
>
> **AMENDMENT 2004--02 SEPTEMBER 20, 2004**
>
> Chapter 300---General
>
> Part 300-3---Glossary of Terms **§300-3.1**
>
> operated (qualified non-crewmembers may be researchers, law
> enforcement agents, firefighters, agricultural engineers, biologists,
> etc.). If a qualified non-crewmember is onboard for the purpose of
> travel (*i.e*., being transported from point to point) in addition to
> performing his/her duties related to the non-travel related
> Governmental function for which the air- craft is being operated
> (e.g., when a scientist conducts an experiment at the same time he/she
> is also on the aircraft for the purpose of traveling from point to
> point), he/she must be authorized to travel in accordance with rules
> in 41 CFR parts
>
> 301-10 and 301-70.
>
> *Reduced per diem---*Your agency may authorize a reduced per diem rate
> when there are known reductions in lodging and meal costs or when your
> subsistence costs can be determined in advance and are lower than the
> prescribed per diem rate. *Required use travel*---Travel by Federal
> travelers that requires use of a Government aircraft to meet bona fide
> com- munications needs (e.g., 24-hour secure communications), security
> requirements (e.g., highly unusual circumstances that present a clear
> and present danger), or exceptional scheduling requirements (e.g., a
> national emergency or other compelling operational considerations) of
> an executive agency. Required use travel must be approved according to
> §301-10.262(a) and
>
> §301-70.803(a) of this title.
>
> *Senior Federal official*---An individual who is paid according to the
> Executive Schedule established by 5 U.S.C.
>
> 53, Subchapter II, including Presidential appointees who are confirmed
> by the Senate; employed in the U.S. Government's Senior Executive
> Service or an equivalent "senior" service; who is a civilian employee
> of the Executive Office of the President; who is appointed by the
> President to a position under section 105(a)(2)(A), (B), or (C) of
> title 3 U.S.C. or by the Vice President to a position under section
> 106(a)(1)(A),
>
> (B), or (C) of title 3 U.S.C; or who is a contractor working under a
> contract with an executive agency, is paid at a rate equal to or more
> than the minimum rate for the Senior Exec- utive Service, and has
> senior executive responsibilities. The term senior Federal official,
> as used in the Federal Travel Regulation does not mean an active duty
> military officer.
>
> *Space available travel---*Travel in space available on a Government
> aircraft that is already scheduled for an official purpose.
>
> *Special conveyance---*Commercially rented or hired vehi- cles other
> than a privately owned vehicle and other than those owned or under
> contract to an agency.
>
> *Special needs (also see Employee with a disability)---* Physical
> characteristics of a traveler not necessarily defined under
> disability. Such physical characteristics could include, but are not
> limited to, the weight or height of the traveler.
>
> *Subsistence expenses---*Expenses such as:
>
> \(a\) Lodging, including taxes and service charges;
>
> \(b\) Meals, including taxes and tips; and

\(c\) Incidental expenses (see incidental expenses under def- inition of
per diem allowance.)

*Temporary duty (TDY) location---*A place, away from an employee's
official station, where the employee is authorized to travel.

*Temporary Storage---*Storage of HHG for a limited period of time at
origin, destination or en route in connection with transportation to,
from, or between official station or post of duty or authorized
alternate points. Also referred to as storage in transit (SIT).

*Travel advance---*Prepayment of estimated travel expenses paid to an
employee.

*Travel authorization (Orders)---*Written permission to travel on
official business. There are three basic types of travel authorizations
(orders):

\(a\) *Unlimited open.* An authorization allowing an employee to travel
for any official purpose without further authorization.

\(b\) *Limited open.* An authorization allowing an employee to travel on
official business without further authorization under certain specific
conditions, i.e., travel to specific geo- graphic area(s) for specific
purpose(s), subject to trip cost ceilings, or for specific periods of
time.

\(c\) *Trip-by-trip.* An authorization allowing an individual or group
of individuals to take one or more specific official business trips,
which must include specific purpose, itinerary, and estimated costs.

*Travel claim (Voucher)---*A written request, supported by documentation
and receipts where applicable, for reimburse- ment of expenses incurred
in the performance of official travel, including permanent change of
station (PCS) travel. *Travel Management Service (TMS)---*A service for
book- ing common carrier (e.g., air, rail, and bus confirmations and
seat assignments), lodging accommodations, and car rental services;
fulfilling (i.e. ticketing) reservations; providing basic management
information on those activities; and meet- ing other requirements as
specified in §301-73.106 of this title. A TMS may include a travel
management center (TMC), Commercial Ticket Office (CTO), an
electronically available system, other commercial methods of arranging
travel, or an

in-house system.

> *United States---*The 48 contiguous States, the District of

Columbia and the States and areas defined under the term

"Non-Foreign Area."

> 300-3-5
>
> **§300-3.1** FEDERAL TRAVEL REGULATION
>
> 300-3-6 (Amendment 2004-02)
>
> **FEDERAL TRAVEL REGULATION**
>
> **CHAPTER 301---TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES**
>
> **Subchapter A---Introduction**
>
> **Part 301-1---Applicability**
>
> §301-1.1---What is an "agency" for purposes of TDY allowances?
>
> §301-1.2---What is an "employee" for purposes of TDY allowances?
>
> §301-1.3---Who is eligible for TDY allowances?
>
> **Part 301-2---General Rules**
>
> §301-2.1---Must I have authorization to travel?
>
> §301-2.2---What travel expenses may my agency pay?
>
> §301-2.3---What standard of care must I use in incurring travel
> expenses?
>
> §301-2.4---For what travel expenses am I responsible?
>
> §301-2.5---What travel arrangements require specific authorization or
> prior approval?
>
> **Subchapter B---Allowable Travel Expenses**
>
> **Part 301-10---Transportation Expenses**
>
> **Subpart A---General**
>
> §301-10.1---Am I eligible for payment of transportation expenses?
>
> §301-10.2---What expenses are payable as transportation?
>
> §301-10.3---What methods of transportation may my agency authorize me
> to use?
>
> §301-10.4---How does my agency select the method of transportation to
> be used?
>
> §301-10.5---What are the presumptions as to the most advantageous
> method of transportation?
>
> §301-10.6---What is my liability if I do not travel by the selected
> method of transportation?
>
> §301-10.7---How should I route my travel?
>
> §301-10.8---What is my liability if, for personal convenience, I
> travel by an indirect route or interrupt travel by a direct route?
>
> **Subpart B---Common Carrier Transportation**
>
> §301-10.100---What types of common carrier transportation may I be
> authorized to use?
>
> **---Airline**
>
> §301-10.106---What are the basic requirements for using airlines?
>
> **---Use of Contract City-Pair Fares**
>
> §301-10.107---When must I use a contract city-pair fare?
>
> §301-10.108---What requirements must be met to use a non-contract
> fare?
>
> §301-10.109---What is my liability for unauthorized use of a
> non-contract carrier when contract service is available and I do not
> meet one of the exceptions for required use?
>
> §301-10.110---May I use contract passenger transportation service for
> personal travel?
>
> §301-10.111---When may I use a reduced group or charter fare?
>
> §301-10.112---What must I do when different airlines furnish the same
> service at different fares?
>
> §301-10.113---What must I do if I change or do not use a common
> carrier reservation?
>
> §301-10.114---What must I do with unused Government Transportation
> Request(s) (GTR(s), ticket(s) or refund application(s)?
>
> §301-10.115---Am I authorized to receive a refund or credit for unused
> transportation?
>
> §301-10.116---What must I do with compensation an airline gives me if
> it denies me a seat on a plane?
>
> (Amendment 2004-02)

301-i

> **AMENDMENT 2004--02 SEPTEMBER 20, 2004**
>
> **CONTENTS** FEDERAL TRAVEL REGULATION
>
> §301-10.117---May I keep compensation an airline gives me for
> voluntarily vacating my seat on my scheduled airline flight when the
> airline asks for volunteers?
>
> **---Airline Accommodations**
>
> §301-10.121---What classes of airline accommodations are available?
>
> §301-10.122---What class of airline accommodations must I use?
>
> §301-10.123---When may I use first-class airline accommodations?
>
> §301-10.124---When may I use premium-class other than first-class
> airline accommodations?
>
> **---Use of United States Flag Air Carriers**
>
> §301-10.131---What does United States mean?
>
> §301-10.132---Who is required to use a U.S. flag air carrier?
>
> §301-10.133---What is a U.S. flag air carrier?
>
> §301-10.134---What is U.S. flag air carrier service?
>
> §301-10.135---When must I travel using U.S. flag air carrier service?
>
> §301-10.136---What exceptions to the Fly America Act requirements
> apply when I travel between the United
>
> States and another country?
>
> §301-10.137---What exceptions to the Fly America Act requirements
> apply when I travel solely outside the
>
> United States, and a U.S. flag air carrier provides service between my
> origin and my destination?
>
> §301-10.138---In what circumstances is foreign air carrier service
> deemed a matter of necessity?
>
> §301-10.139---May I travel by a foreign air carrier if the cost of my
> ticket is less than traveling by a U.S. flag air carrier?
>
> §301-10.140---May I use a foreign air carrier if the service is
> preferred by or more convenient for my agency or me?
>
> §301-10.141---Must I provide any special certification or documents if
> I use a foreign air carrier?
>
> §301-10.142---What must the certification include?
>
> §301-10.143---What is my liability if I improperly use a foreign air
> carrier?
>
> **---Train**

§301-10.160---What classes of train accommodations are available?

§301-10.161---What class of train accommodations must I use?

§301-10.162---When may I use first-class train accommodations?

§301-10.163---What is an extra-fare train?

§301-10.164---When may I use extra-fare train service?

> **---Ship**

§301-10.180---Must I travel by a U.S. flag ship?

§301-10.181---What is my liability if I improperly use a foreign ship?

§301-10.182---What classes of ship accommodations are available?

§301-10.183---What class of ship accommodations must I use?

> **---Local Transit System**
>
> §301-10.190---When may I use a local transit system (bus, subway, or
> streetcar)?
>
> **Subpart C---Government Vehicle**
>
> §301-10.200---What types of Government vehicles may my agency
> authorize me to use?
>
> §301-10.201---For what purposes may I use a Government vehicle other
> than a Government aircraft?
>
> §301-10.202---What is my liability for unauthorized use of a
> Government vehicle?
>
> **---Government Automobiles**
>
> §301-10.220---What requirements must I meet to operate a Government
> automobile for official travel?
>
> **---Travel on Government Aircraft**
>
> §301-10.260---May I use a Government aircraft for travel?
>
> §301-10.261---When may I use a Government aircraft for travel?
>
> §301-10.262---How will my agency authorize travel on Government
> aircraft?
>
> 301-ii
>
> **AMENDMENT 2004--02 SEPTEMBER 20, 2004**
>
> Chapter 301---Temporary Duty (TDY) Travel Allowances **CONTENTS**
>
> §301-10.263---What travel authorization documents must I present to
> the aircraft management office that operates the Government aircraft?
>
> §301-10.264---What amount must the Government be reimbursed for travel
> on Government aircraft?
>
> §301-10.265---Will my travel on Government aircraft be reported?
>
> §301-10.266---Is information available to the public about travel on
> Government aircraft by senior Federal officials and non-Federal
> travelers?
>
> **Subpart D---Privately Owned Vehicle (POV)**
>
> §301-10.300---When may I use a POV for official travel?
>
> §301-10.301---How do I compute my mileage reimbursement?
>
> §301-10.302---How do I determine distance measurements for my travel?
>
> §301-10.303---What am I reimbursed when use of a POV is determined by
> my agency to be advantageous to the Government?
>
> §301-10.304---What expenses are allowable in addition to the
> allowances prescribed in §301-10.303?
>
> §301-10.305---How is reimbursement handled if another person(s)
> travels in a POV with me?
>
> §301-10.306---What will be reimbursed if I am authorized to use a POV
> instead of a taxi for round-trip travel between my residence and
> office on a day of travel requiring an overnight stay?
>
> §301-10.307---What will I be reimbursed if I use a POV to transport
> other employees?
>
> §301-10.308---What will I be reimbursed if I park my POV at a common
> carrier terminal while I am away from my official station?
>
> §301-10.309---What will I be reimbursed if I am authorized to use
> common carrier transportation and I use a
>
> POV instead?
>
> §301-10.310---What will I be reimbursed if I am authorized to use a
> Government automobile and I use a privately owned automobile instead?
>
> **Subpart E---Special Conveyances**
>
> §301-10.400---What types of special conveyances may my agency
> authorize me to use?
>
> §301-10.401---What types of charges are reimbursable for use of a
> special conveyance?
>
> §301-10.402---What will I be reimbursed if I am authorized to use a
> special conveyance and I use a POV
>
> instead?
>
> §301-10.403---What is the difference between a Government aircraft and
> an aircraft hired as a special conveyance?
>
> **---Taxicabs, Shuttle Services, or Other Courtesy Transportation**
>
> §301-10.420---When may I use a taxi or shuttle service?
>
> §301-10.421---How much will my agency reimburse me for a tip to a
> taxi, shuttle service, or courtesy transportation driver?
>
> **---Rental Automobiles**
>
> §301-10.450---When can I use a rental vehicle?
>
> §301-10.451---May I be reimbursed for the cost of collision damage
> waiver (CDW) or theft insurance?
>
> §301-10.452---May I be reimbursed for personal accident insurance?
>
> §301-10.453---What is my liability for unauthorized use of a rental
> automobile obtained with Government funds?
>
> **Part 301-11---Per Diem Expenses**
>
> **Subpart A---General Rules**
>
> §301-11.1---When am I eligible for an allowance (per diem or actual
> expense)?
>
> §301-11.2---Will I be reimbursed for per diem expenses if my official
> travel is 12 hours or less?
>
> §301-11.3---Must my agency pay an allowance (either a per diem
> allowance or actual expense)?
>
> §301-11.4---May I be reimbursed actual expense and per diem on the
> same trip?
>
> §301-11.5---How will my per diem expenses be reimbursed?
>
> §301-11.6---Where do I find maximum per diem and actual expense rates?
>
> §301-11.7---What determines my maximum per diem reimbursement rate?
>
> 301-iii
>
> **CONTENTS** FEDERAL TRAVEL REGULATION
>
> §301-11.8---What is the maximum per diem rate I will receive if
> lodging is not available at my TDY location?
>
> §301-11.9---When does per diem or actual expense entitlement
> start/stop?
>
> §301-11.10---Am I required to record departure/arrival dates and times
> on my travel claim?
>
> §301-11.11---How do I make my lodging reservations?
>
> §301-11.12---How does the type of lodging I select affect my
> reimbursement?
>
> §301-11.13---How does sharing a room with another person affect my per
> diem reimbursement?
>
> §301-11.14---How is my daily lodging rate computed when I rent lodging
> on a long-term basis?
>
> §301-11.15---What expenses may be considered part of the daily lodging
> cost when I rent on a long-term basis?
>
> §301-11.16---What reimbursement will I receive if I prepay my lodging
> expenses and my TDY is curtailed, canceled or interrupted for official
> purposes or for other reasons beyond my control that are acceptable to
> my agency?
>
> §301-11.17---If my agency authorizes per diem reimbursement, will it
> reduce my M&IE allowance for a meal(s) provided by a common carrier or
> for a complimentary meal(s) provided by a hotel/motel?
>
> §301-11.18---What M&IE rate will I receive if a meal(s) is furnished
> at nominal or no cost by the Government or is included in the
> registration fee?
>
> §301-11.19---How is my per diem calculated when I travel across the
> international dateline (IDL)?
>
> §301-11.20---May my agency authorize a rest period for me while I am
> traveling?
>
> §301-11.21---Will I be reimbursed for per diem or actual expenses on
> leave or non-workdays (weekend, legal
>
> Federal Government holiday, or other scheduled non-workdays) while I
> am on official travel?
>
> §301-11.22---Am I entitled to per diem or actual expense reimbursement
> if I am required to return to my official station on a non-workday?
>
> §301-11.23---Are there any other circumstances when my agency may
> reimburse me to return home or to my official station for non-workdays
> during a TDY assignment?
>
> §301-11.24---What reimbursement will I receive if I voluntarily return
> home or to my official station on non- workdays during my TDY
> assignment?
>
> §301-11.25---Must I provide receipts to substantiate my claimed travel
> expenses?
>
> §301-11.26---How do I get a per diem rate increased?
>
> §301-11.27---Are taxes included in the lodging portion of the
> Government per diem rate?
>
> §301-11.28---As a traveler on official business, am I required to pay
> applicable lodging taxes?
>
> §301-11.29---Are lodging facilities required to accept a generic
> federal, state or local tax exempt certificate?
>
> §301-11.30---What is my option if the Government lodging rate plus
> applicable taxes exceeds my lodging reimbursement?
>
> §301-11.31---Are laundry, cleaning and pressing of clothing expenses
> reimbursable?
>
> §301-11.32---May I be reimbursed for an advanced room deposit in
> situations where a lodging facility requires the payment of a deposit,
> prior to the beginning of my scheduled official travel?
>
> **Subpart B---Lodgings Plus Per Diem**
>
> §301-11.100---What will I be paid for lodging under Lodgings-plus per
> diem?
>
> §301-11.101---What allowance will I be paid for M&IE?
>
> §301-11.102---What is the applicable M&IE rate?
>
> **Subpart C---Reduced Per Diem**
>
> §301-11.200---Under what circumstances may my agency prescribe a
> reduced per diem rate lower than the prescribed maximum?
>
> **Subpart D---Actual Expense**
>
> §301-11.300---When is actual expense reimbursement warranted?
>
> §301-11.301---Who in my agency can authorize/approve my request for
> actual expense?
>
> §301-11.302---When should I request authorization for reimbursement
> under actual expense?
>
> §301-11.303---What is the maximum amount that I may be reimbursed
> under actual expense?
>
> §301-11.304---What if my expenses are less than the authorized amount?
>
> §301-11.305---What if my actual expenses exceed the 300 percent
> ceiling?
>
> §301-11.306---What expenses am I required to itemize under actual
> expense?
>
> 301-iv

(Amendment 2004-02)

> Chapter 301---Temporary Duty (TDY) Travel Allowances **CONTENTS**
>
> §301-70.102---What governing policies must we establish for
> authorization and payment of transportation expenses?
>
> §301-70.103---In what circumstance may we authorize use of ship
> service?
>
> §301-70.104---What factors should we consider in determining whether
> to require an employee to commit to the use of a Government
> automobile?
>
> §301-70.105---May we prohibit an employee from using a POV on official
> travel?
>
> **Subpart C---Policies and Procedures Relating to Per Diem Expenses**
>
> §301-70.200---What governing policies must we establish for
> authorization and payment of per diem expenses?
>
> **Subpart D---Policies and Procedures Relating to Miscellaneous
> Expenses**
>
> §301-70.300---How should we administer the authorization and payment
> of miscellaneous expenses?
>
> §301-70.301---What governing policies must we establish for payment of
> miscellaneous expenses?
>
> **Subpart E---Policies and Procedures Relating to Travel of an
> Employee with a Disability or**
>
> **Special Need**
>
> §301-70.400---How should we authorize and administer the payment of
> additional travel expenses for an employee with a disability or
> special need?
>
> §301-70.401---What governing policies and procedures must we establish
> regarding travel of an employee with a disability or special need?
>
> **Subpart F---Policies and Procedures for Emergency Travel of Employee
> Due to Illness or**
>
> **Injury**
>
> §301-70.500---What governing policies and procedures should we
> establish relating to emergency travel?
>
> §301-70.501---Does per diem continue when an employee interrupts a
> travel assignment because of an incapacitating illness or injury?
>
> §301-70.502---Are there any limitations to the payment of these
> expenses?
>
> §301-70.503---What additional emergency expenses should we allow?
>
> §301-70.504---When the employee is able to travel, should we continue
> the use of the existing travel authorization?
>
> §301-70.505---May any travel costs be reimbursed if the employee
> travels to an alternate location for medical treatment?
>
> §301-70.506---How do we define actual cost and constructive cost when
> an employee interrupts a travel assignment because of an
> incapacitating illness or injury?
>
> §301-70.507---May we authorize per diem if an employee discontinues a
> TDY assignment because of a personal emergency situation?
>
> §301-70.508---How do we handle reimbursement if the employee travels
> to an alternate location and returns to the TDY location because of a
> personal emergency situation?
>
> §301-70.509---What factors must we consider in expanding the
> definition of family for emergency travel purposes?
>
> **Subpart G---Policies and Procedures Relating to Threatened Law
> Enforcement/ Investigative Employees**
>
> §301-70.600---What governing policies and procedures must we establish
> related to threatened law enforcement/investigative employees?
>
> §301-70.601---What factors should we consider in determining whether
> to authorize payment of transportation and subsistence expenses for
> threatened law enforcement/investigative employees?
>
> §301-70.602---How often must we reevaluate the payment of
> transportation and subsistence expenses to a threatened law
> enforcement/investigative employee?
>
> (Amendment 2004-02)

301-ix

> **AMENDMENT 2004--02 SEPTEMBER 20, 2004**
>
> **CONTENTS** FEDERAL TRAVEL REGULATION
>
> **Subpart H---Policies and Procedures Relating to Mandatory Use of the
> Government**
>
> **Contractor-Issued Travel Charge Card for Official Travel**
>
> §301-70.700---Must our employees use a Government contractor-issued
> travel charge card for official travel expenses?
>
> §301-70.701---Who has the authority to grant exemptions to mandatory
> use of Government contractor-issued travel charge card for official
> travel?
>
> §301-70.702---Must we notify the Administrator of General Services
> when we grant an exemption?
>
> §301-70.703---If we grant an exemption, does that prevent the employee
> from using the card on a voluntary basis?
>
> §301-70.704---What expenses and/or classes of employees are exempt
> from the mandatory use of the
>
> Government contractor-issued travel charge card?
>
> §301-70.705---What methods of payment for official travel expenses may
> we authorize when an exemption from use of the Government
> contractor-issued travel charge card is granted?
>
> §301-70.706---May an employee use the Government contractor-issued
> travel charge card for purposes other than those associated with
> official travel?
>
> §301-70.707---What are the consequences of using the Government
> contractor-issued travel charge card for non-official travel purposes?
>
> §301-70.708---What can we do to reduce travel charge card
> delinquencies?
>
> **Subpart I---Policies and Procedures for Agencies that Authorize
> Travel on Government**
>
> **Aircraft**
>
> §301-70.801---When may we authorize travel on Government aircraft?
>
> §301-70.802---Must we ensure that travel on Government aircraft is the
> most cost-effective alternative?
>
> §301-70.803---How must we authorize travel on a Government aircraft?
>
> §301-70.804---What amount must the Government be reimbursed for travel
> on a Government aircraft?
>
> §301-70.805---Must we include special information on a travel
> authorization for a senior Federal official or a non-Federal traveler
> who travels on Government aircraft?
>
> §301-70.806---What documentation must we retain for travel on
> Government aircraft?
>
> §301-70.807---Must we make information available to the public about
> travel by senior Federal officials and non-Federal travelers on
> Government aircraft?
>
> §301-70.808---Do the rules in this part apply to travel on Government
> aircraft by the President and Vice
>
> President or by individuals traveling in support of the President and
> Vice President?
>
> **Subpart J---Policies and Procedures for Agencies that Own or Hire
> Government Aircraft for**
>
> **Travel**
>
> §301-70.901---Who may approve use of our Government aircraft to carry
> passengers?
>
> §301-70.902---Do we have any special responsibilities related to space
> available travel on our Government aircraft?
>
> §301-70.903---What are our responsibilities for ensuring that
> Government aircraft are the most cost-effective alternative for
> travel?
>
> §301-70.904---Must travelers whom we carry on Government aircraft be
> authorized to travel?
>
> §301-70.905---What documentation must we retain for travel on our
> Government aircraft?
>
> §301-70.906---Must we report use of our Government aircraft to carry
> senior Federal officials and non- Federal travelers?
>
> §301-70.907---What information must we report on the use of Government
> aircraft to carry senior Federal officials and non-Federal travelers
> and when must it be reported?
>
> §301-70.908---Must we make information available to the public about
> travel by senior Federal officials and non-Federal travelers on
> Government aircraft?
>
> §301-70.909---What disclosure information must we give to anyone who
> flies on our Government aircraft?
>
> §301-70.910---Do the rules in this part apply to travel on Government
> aircraft by the President and Vice
>
> President or by individuals traveling in support of the President and
> Vice President?
>
> 301-x
>
> Chapter 301---Temporary Duty (TDY) Travel Allowances **CONTENTS**
>
> **Part 301-71---Agency Travel Accountability Requirements**
>
> **Subpart A---General**
>
> §301-71.1---What is the purpose of an agency travel accounting system?
>
> §301-71.2---What are the standard data elements and when must they be
> captured on a travel accounting system?
>
> §301-71.3---May we use electronic signatures on travel documents?
>
> **Subpart B---Travel Authorization**
>
> §301-71.100---What is the purpose of the travel authorization process?
>
> §301-71.101---What travel may we authorize?
>
> §301-71.102---May we issue a single authorization for a group of
> employees?
>
> §301-71.103---What information must be included on all travel
> authorizations?
>
> §301-71.104---Who must sign a travel authorization?
>
> §301-71.105---Must we issue a written or electronic travel
> authorization in advance of travel?
>
> §301-71.106---Who must sign a trip-by-trip authorization?
>
> §301-71.107---When authorizing travel, what factors must the
> authorizing official consider?
>
> §301-71.108---What internal policies and procedures must we establish
> for travel authorization?
>
> **Subpart C---Travel Claims for Reimbursement**
>
> §301-71.200---Who must review and sign travel claims?
>
> §301-71.201---What are the reviewing official's responsibilities?
>
> §301-71.202---May we pay a claim when an employee does not include a
> copy of the corresponding authorization?
>
> §301-71.203---Who is responsible for the validity of the travel claim?
>
> §301-71.204---Within how many calendar days after the submission of a
> proper travel claim must we reimburse the employee's allowable
> expenses?
>
> §301-71.205---Under what circumstances may we disallow a claim for an
> expense?
>
> §301-71.206---What must we do if we disallow a travel claim?
>
> §301-71.207---What internal policies and procedures must we establish
> for travel reimbursement?
>
> §301-71.208---Within how many calendar days after submission of a
> proper travel claim must we notify the employee of any errors in the
> claim?
>
> §301-71.209---Must we pay a late payment fee if we fail to reimburse
> the employee within 30 calendar days after receipt of a proper travel
> claim?
>
> §301-71.210---How do we calculate late payment fees?
>
> §301-71.211---Is there a minimum amount the late payment fee must
> exceed before we will pay it?
>
> §301-71.212---Should we report late payment fees as wages on a Form
> W-2?
>
> §301-71.213---Is the additional fee, which is the equivalent to any
> late payment charge that the card contractor would have been able to
> charge had the employee not paid the bill, considered income?
>
> §301-71.214---Does mandatory use of the Government contractor-issued
> travel charge card change the employee's obligation to pay his/her
> travel card bill by the due date?
>
> **Subpart D---Accounting for Travel Advances**
>
> §301-71.300---What is the policy governing the use of travel advances?
>
> §301-71.301---In situations where a lodging facility requires the
> payment of a deposit, may we reimburse an employee for an advance room
> deposit prior to the beginning of scheduled official travel?
>
> §301-71.302---For how long may we issue a travel advance?
>
> §301-71.303---What data must we capture in our travel advance
> accounting system?
>
> §301-71.304---Are we responsible for ensuring the collection of
> outstanding travel advances?
>
> §301-71.305---When must an employee account for a travel advance?
>
> §301-71.306---Are there exceptions to collecting an advance at the
> time the employee files a travel claim?
>
> §301-71.307---How do we collect the amount of a travel advance in
> excess of the amount of travel expenses substantiated by the employee?
>
> (Amendment 2004-02)

301-xi

> **CONTENTS** FEDERAL TRAVEL REGULATION
>
> §301-71.308---What should we do if the employee does not pay back a
> travel advance when the travel claim is filed?
>
> §301-71.309---What internal policies and procedures must we establish
> governing travel advances?
>
> **Part 301-72---Agency Responsibilities Related to Common Carrier
> Transportation**
>
> **Subpart A---Procurement of Common Carrier Transportation**
>
> §301-72.1---Why is common carrier presumed to be the most advantageous
> method of transportation?
>
> §301-72.2---May we utilize methods of transportation other than common
> carrier (e.g., POVs, chartered vehicles, etc.)?
>
> §301-72.3---What method of payment must we authorize for common
> carrier transportation?
>
> **Subpart B---Accounting for Common Carrier Transportation**
>
> §301-72.100---What must my travel accounting system do in relation to
> common carrier transportation?
>
> §301-72.101---What information should we provide an employee before
> authorizing the use of common carrier transportation?
>
> **Subpart C---Cash Payments for Procuring Common Carrier
> Transportation Services**
>
> §301-72.200---Under what conditions may we authorize cash payments for
> procuring common carrier transportation services?
>
> §301-72.201---What must we do if an employee uses cash in excess of
> the \$100 limit to purchase common carrier transportation?
>
> §301-72.202---Who may approve cash payments in excess of the \$100
> limit?
>
> §301-72.203---When may we limit traveler reimbursement for a cash
> payment?
>
> §301-72.204---What must we do to minimize the need for a traveler to
> use cash to procure common carrier transportation services?
>
> **Subpart D---Unused, Partially Used, Exchanged, Canceled, or Oversold
> Common Carrier**
>
> **Transportation Services**
>
> §301-72.300---What procedures must we establish to collect unused,
> partially used, and exchanged tickets?
>
> §301-72.301---How do we process unused, partially used, and exchanged
> tickets?
>
> **Part 301-73---Travel Programs**
>
> **Subpart A---General Rules**
>
> §301-73.1---What does the Federal travel management program include?
>
> §301-73.2---What are our responsibilities as participants in the
> Federal travel management program?
>
> **Subpart B---eTravel Service and Travel Management Service**
>
> §301-73.100---Must we require employees to use the eTravel Service?
>
> §301-73.101---How must we prepare to implement the eTravel Service?
>
> §301-73.102---May we grant a traveler an exception from the use of the
> eTravel Service?
>
> §301-73.103---What must we do when we approve an exception to use of
> the eTravel Service?
>
> §301-73.104---May further exceptions to the required use of the
> eTravel Service be approved?
>
> §301-73.105---What are the consequences of an employee not using the
> eTravel Service or the TMS?
>
> §301-73.106---What are the basic services that should be covered by a
> TMS?
>
> **Subpart C---Contract Passenger Transportation Services**
>
> §301-73.200---Must we require our employees to use GSA's contract
> passenger transportation services program?
>
> §301-73.201---What method of payment may be used for contract
> passenger transportation service?
>
> §301-73.202---Can contract fares be used for personal travel?
>
> 301-xii

(Amendment 2004-02)

> Chapter 301---Temporary Duty (TDY) Travel Allowances **CONTENTS**
>
> **Subpart D---Travel Payment System**
>
> §301-73.300---What is a travel payment system?
>
> §301-73.301---How do we obtain travel payment system services?
>
> **Part 301-74---Conference Planning**
>
> **Subpart A---Agency Responsibilities**
>
> §301-74.1---What policies must we follow in planning a conference?
>
> §301-74.2---What costs should be considered when planning a
> conference?
>
> §301-74.3---What must we do to determine which conference expenditures
> result in the greatest advantage to the Government?
>
> §301-74.4---What should cost comparisons include?
>
> §301-74.5---How should we select a location and a facility?
>
> §301-74.6---What can we do if we cannot find an appropriate conference
> facility at the chosen locality per diem rate?
>
> §301-74.7---What is the conference lodging allowance?
>
> §301-74.8---Who may authorize reimbursement of the conference lodging
> allowance for a Government sponsored conference?
>
> §301-74.9---Who may authorize reimbursement of the conference lodging
> allowance for a non-Government sponsored conference?
>
> §301-74.10---May the conference lodging allowance ever exceed 25
> percent above the lodging per diem rate?
>
> §301-74.11---May we provide light refreshments at an official
> conference?
>
> §301-74.12---May we use both the conference lodging allowance method
> and the actual expense method of reimbursement concurrently?
>
> §301-74.13---May we include conference administrative costs in an
> employee's per diem allowance payment for attendance at a conference?
>
> §301-74.14---Are there any special requirements for sponsoring or
> funding a conference at a hotel, motel or other place of public
> accommodation?
>
> §301-74.15---May we waive the requirement in §301-74.14?
>
> §301-74.16---What must be included in any advertisement or application
> form relating to conference attendance?
>
> §301-74.17---What special rules apply when a conference is held in the
> District of Columbia?
>
> §301-74.18---What policies and procedures must we establish to govern
> the selection of conference attendees?
>
> §301-74.19---What records must we maintain to document the selection
> of a conference site?
>
> **Subpart B---Conference Attendees**
>
> §301-74.21---What is the applicable M&IE rate when meals or light
> refreshments are furnished at nominal or no cost by the Government or
> are included in the registration fee?
>
> §301-74.22---When may an employee, attending a conference, be
> authorized the conference lodging allowance?
>
> §301-74.23---Is the conference lodging allowance an actual expense
> reimbursement?
>
> §301-74.24---When should actual expense reimbursement be authorized
> for conference attendees?
>
> **Part 301-75---Pre-employment Interview Travel**
>
> **Subpart A---General Rules**
>
> §301-75.1---What is the purpose of the allowance for pre-employment
> interview travel expenses?
>
> §301-75.2---May we pay pre-employment interview travel expenses?
>
> §301-75.3---What governing policies and procedures must we establish
> related to pre-employment interview travel?
>
> §301-75.4---What other responsibilities do we have for pre-employment
> interview travel?
>
> (Amendment 2004-02)

301-xiii

> **CONTENTS** FEDERAL TRAVEL REGULATION
>
> **Subpart B---Travel Expenses**
>
> §301-75.100---Must we pay all of the interviewee's pre-employment
> interview travel expenses?
>
> §301-75.101---What pre-employment interview travel expenses may we
> pay?
>
> §301-75.102---What pre-employment interview travel expenses are not
> payable?
>
> §301-75.103---What are our responsibilities when we authorize an
> interviewee to use common carrier transportation to perform
> pre-employment interview travel?
>
> **Subpart C---Obtaining Travel Services and Claiming Reimbursement**
>
> §301-75.200---How will we pay for pre-employment interviewee travel
> expenses?
>
> §301-75.201---May we allow the interviewee to use individual
> Government contractor-issued charge cards for pre-employment interview
> travel?
>
> §301-75.202---What must we do if the interviewee exchanges the ticket
> he or she has been issued?
>
> §301-75.203---May we provide the interviewee with a travel advance?
>
> §301-75.204---May we use Government contractor-issued travelers checks
> to pay for the interviewee's travel expenses?
>
> §301-75.205---Is the interviewee required to submit a travel claim to
> us?
>
> **Part 301-76---Collection of Undisputed Delinquent Amounts Owed to
> the Contractor Issuing the**
>
> **Individually Billed Travel Charge Card**
>
> **Subpart A---General Rules**
>
> §301-76.1---May we collect undisputed delinquent amounts that an
> employee (including members of the uniformed services) owes to a
> Government travel charge card contractor?
>
> §301-76.2---What is disposable pay?
>
> **Subpart B---Policies and Procedures**
>
> §301-76.100---Are there any due process requirements with which we
> must comply before collecting undisputed delinquent amounts on behalf
> of the charge card contractor?
>
> §301-76.101---Who is responsible for ensuring that all due process and
> legal requirements have been met?
>
> §301-76.102---Can we collect undisputed delinquent amounts if we have
> not reimbursed the employee for amounts reimbursable under applicable
> travel regulations?
>
> §301-76.103---What is the maximum amount we may deduct from the
> employee's disposable pay? **Appendix A to Chapter 301---Prescribed
> Maximum Per Diem Rates for CONUS Appendix B to Chapter
> 301---Allocation of M&IE Rates To Be Used in Making**
>
> **Deductions From the M&IE Allowance**
>
> **Appendix C to Chapter 301---Standard Data Elements for Federal
> Travel**
>
> **Appendix D to Chapter 301---Glossary of Acronyms**
>
> **Appendix E to Chapter 301---Suggested Guidance for Conference
> Planning**
>
> 301-xiv

(Amendment 2004-02)

> Chapter 301---Temporary Duty (TDY) Travel Allowances **CONTENTS**
>
> **---Terms**
>
> **---Getting Started**
>
> **---Conference Site Selection**
>
> **---Food and Drink**
>
> **---Account Reconciliation**
>
> **---Notification**
>
> **---Facility Process**
>
> **---Registration Process**
>
> **---Conference Information Package**
>
> **---Miscellaneous**
>
> **---Resources**
>
> **---Conclusion**
>
> (Amendment 2004-02)

301-xv

> FEDERAL TRAVEL REGULATION
>
> This page intentionally left blank.
>
> 301-xvi

(Amendment 2004-02)

> **AMENDMENT 2004--02 SEPTEMBER 20, 2004**
>
> Chapter 301---Temporary Duty (TDY) Travel Allowances
>
> Part 301-10---Transportation Expenses **§301-10.107**
>
> **PART 301-10---TRANSPORTATION EXPENSES**
>
> **Authority:** 5 U.S.C. 5707; 40 U.S.C. 121(c); 49 U.S.C.
>
> 40118, Office of Management and Budget Circular No. A-
>
> 126, "Improving the Management and Use of Government
>
> Aircraft." Revised May 22, 1992
>
> **Subpart A---General**
>
> **§301-10.1 Am I eligible for payment of transportation expenses?**
>
> Yes, when performing official travel, including local travel.
>
> **§301-10.2 What expenses are payable as transportation?**
>
> Fares, rental fees, mileage payments, and other expenses related to
> transportation.
>
> **§301-10.3 What methods of transportation may my agency authorize me
> to use?**
>
> Your agency may authorize:
>
> \(a\) Common carrier transportation (e.g., aircraft, train, bus, ship,
> or local transit system) under Subpart B;
>
> \(b\) Government vehicle under Subpart C;
>
> \(c\) POV under Subpart D; or
>
> \(d\) Special conveyance (e.g., taxi or commercial automo- bile) under
> Subpart E.
>
> **§301-10.4 How does my agency select the method of transportation to
> be used?**
>
> Your agency must select the method most advantageous to the
> Government, when cost and other factors are considered. Under 5 U.S.C.
> 5733, travel must be by the most expeditious means of transportation
> practicable and commensurate with the nature and purpose of your
> duties. In addition, your agency must consider energy conservation,
> total cost to the Government (including costs of per diem, overtime,
> lost worktime, and actual transportation costs), total distance trav-
> eled, number of points visited, and number of travelers.
>
> **§301-10.5 What are the presumptions as to the most advantageous
> method of transportation?**
>
> \(a\) *Common carrier.* Travel by common carrier is pre- sumed to be
> the most advantageous method of transportation and must be used when
> reasonably available.
>
> \(b\) *Government automobile.* When your agency deter- mines that your
> travel must be performed by automobile, a Government automobile is
> presumed to be the most advanta- geous method of transportation.

**§301-10.6 What is my liability if I do not travel by the selected
method of transportation?**

If you do not travel by the method of transportation required by
regulation or selected by your agency, any addi- tional expenses you
incur will be borne by you.

**§301-10.7 How should I route my travel?**

You must travel to your destination by the usually traveled route unless
your agency authorizes or approves a different route as officially
necessary.

**§301-10.8 What is my liability if, for personal convenience, I travel
by an indirect route or interrupt travel by a direct route?**

Your reimbursement will be limited to the cost of travel by a direct
route or on an uninterrupted basis. You will be respon- sible for any
additional costs.

> **Subpart B---Common Carrier Transportation**

**§301-10.100 What types of common carrier transportation may I be
authorized to use?**

You may be authorized to use airline, train, ship, bus, or local transit
system.

> **Airline**

**§301-10.106 What are the basic requirements for using airlines?**

The requirements for using airlines fall into three catego- ries:

> \(a\) Using contract carriers, when available;

\(b\) Using coach class service, unless premium class or first-class
service is authorized;

\(c\) Using U.S. flag air carrier or (ship) service, unless use of
foreign air carrier or (ship) is authorized.

> **Use of Contract City-Pair Fares**

**§301-10.107 When must I use a contract city-pair fare?** You must
always use a contract city-pair fare for scheduled air passenger
transportation service, (an Internet list of city- pairs is available at
*http://pub.fss.gsa.gov/services/citypairs*), if you are a civilian
employee of an agency (see §301-1.1 of this chapter), unless one or more
of the following conditions

exist(s):

\(a\) Space or a scheduled contract flight is not available in time to
accomplish the purpose of your travel, or use of con- tract service
would require you to incur unnecessary over- night lodging costs which
would increase the total cost of the trip; or

> 301-10-1
>
> **§301-10.108** FEDERAL TRAVEL REGULATION
>
> \(b\) The contractor's flight schedule is inconsistent with explicit
> policies of your Federal department or agency with regard to
> scheduling travel during normal working hours; or
>
> \(c\) A non-contract carrier offers a lower fare available to the
> general public, the use of which will result in a lower total trip
> cost to the Government, to include the combined costs of
> transportation, lodging, meals, and related expenses.
>
> **Note to paragraph (c):** This exception does not apply if the con-
> tract carrier offers a comparable fare and has seats available at that
> fare, or if the lower fare offered by a non-contract carrier is
> restricted to Government and military travelers on official business
> and may only be purchased with a GTR, contractor-issued charge card,
> or cen- trally billed account (e.g., YDG, MDG, ODG, VDG, and similar
> fares); or
>
> \(d\) Rail service is available and such service is cost effec- tive
> and consistent with mission requirements; or
>
> \(e\) Smoking is permitted on the contract flight and the nonsmoking
> section of the aircraft for the contract flight is not acceptable to
> you.
>
> **Note 1 to §301-10.107:** Employees of the Government of the District
> of Columbia are not eligible to use the contract city-pair fares, even
> though they may otherwise be covered by the Federal Travel Regulation.
>
> **Note 2 to §301-10.107:** Department of Defense (DoD) groups of
>
> 21 or more passengers may request contract service on an optional
> basis. Contract carriers may, but are not required, to furnish service
> to such groups.
>
> **§301-10.108 What requirements must be met to use a non-contract
> fare?**
>
> Before purchasing a non-contract fare---
>
> \(a\) You must---
>
> \(1\) Meet one of the requirements for exceptions listed in
> §301-10.107; and
>
> \(2\) If the non-contract fare is non-refundable, restricted or has
> specific eligibility requirements, you must know or rea- sonably
> anticipate, based on your planned trip, that you will use the ticket.
>
> \(b\) Your agency must determine that the proposed non- contract
> transportation is practical and cost effective for the Government.
>
> **§301-10.109 What is my liability for unauthorized use of a
> non-contract carrier when contract service is available and I do not
> meet one of the exceptions for required use?**
>
> Any additional costs or penalties incurred by you resulting from
> unauthorized use of non-contract service are borne by you.
>
> **§301-10.110 May I use contract passenger transportation service for
> personal travel?**
>
> No.

**§301-10.111 When may I use a reduced group or charter fare?**

You may use a reduced group or charter fare when your agency has
determined, on an individual case basis prior to your travel, that use
of such a fare is cost effective. Chartered aircraft are subject to the
same rules as Government aircraft, and agencies in the executive branch
of the Federal Govern- ment are subject to the requirements of Office of
Management and Budget (OMB) Circular A-126 and 41 CFR part 101-37 in
making such cost effectiveness determinations.

**§301-10.112 What must I do when different airlines furnish the same
service at different fares?**

When there is no contract fare, and common carriers fur- nish the same
service at different fares between the same points for the same type of
accommodations, you must use the lowest cost service unless your agency
determines that the use of higher cost service is more advantageous to
the Govern- ment.

**§301-10.113 What must I do if I change or do not use a common carrier
reservation?**

If you know you will change or not use your reservation, you must take
action to change or cancel it as prescribed by your agency. Also, you
must report all changes of your reser- vation according to your agency's
procedures in an effort to prevent losses to the Government. Failure to
do so may sub- ject you to liability for any resulting losses.

**§301-10.114 What must I do with unused Government Transportation
Request(s) (GTR(s), ticket(s) or refund application(s)?**

You must submit any unused GTR(s), unused ticket cou- pons, unused
e-tickets, or refund applications to your agency in accordance with your
agency's procedures.

**§301-10.115 Am I authorized to receive a refund or credit for unused
transportation?**

No. You are not authorized to receive a refund, credit, or any other
negotiable document from a carrier for unfurnished services (except as
provided in §301-10.117) or any portion of an unused ticket issued in
exchange for a GTR or billed to an agency's centrally billed account.
However, any charges billed directly to your individually billed
Government charge card should be credited to your account.

**§301-10.116 What must I do with compensation an airline gives me if it
denies me a seat on a plane?**

If you are performing official travel and a carrier denies you a
confirmed reserved seat on a plane, you must give your agency any
payment you receive for liquidated damages. You must ensure the carrier
shows the "Treasurer of the United States" as payee on the compensation
check and then forward the payment to the appropriate agency official.

> 301-10-2

(Amendment 2004-02)

> **AMENDMENT 2004--02 SEPTEMBER 20, 2004**
>
> Chapter 301---Temporary Duty (TDY) Travel Allowances
>
> Part 301-10---Transportation Expenses **§301-10.261**
>
> \(a\) Lowest first class accommodations are not available on the ship.
>
> \(b\) When use of first-class is necessary to accommodate a disability
> or other special need. Disability must be substanti- ated in writing
> by competent medical authority. Special need must be substantiated in
> writing according to your agency's procedures. If you are authorized
> under §301-13.3(a) of this chapter to have an attendant accompany you,
> your agency also may authorize the attendant to use first-class
> accommo- dations if you require the attendant's services en route.
>
> \(c\) When exceptional security circumstances require first- class
> travel. Exceptional security circumstances include, but are not
> limited to:
>
> \(1\) The use of lowest first class accommodations would endanger your
> life or Government property; or
>
> \(2\) You are an agent on protective detail and you are accompanying
> an individual authorized to use first-class accommodations; or
>
> \(3\) You are a courier or control officer accompanying controlled
> pouches or packages.
>
> **Local Transit System**
>
> **§301-10.190 When may I use a local transit system (bus, subway, or
> streetcar)?**
>
> \(a\) To, from, and between places of work. The use of bus, subway, or
> streetcar is an allowable expense for local travel between places of
> business at your official station or a TDY station, and between places
> of lodging and place of business at a TDY station.
>
> \(b\) To places where meals can be obtained. Where the nature and
> location of the work at your TDY station are such that meals cannot be
> obtained there, travel to obtain meals at the nearest available place
> is an allowable expense. You must, however, attach a statement to your
> travel voucher explaining why such travel was necessary.
>
> **Subpart C---Government Vehicle**
>
> **§301-10.200 What types of Government vehicles may my agency
> authorize me to use?**
>
> You may be authorized to use:
>
> \(a\) A Government automobile in accordance with
>
> §301-10.220;
>
> \(b\) A Government aircraft in accordance with
>
> §§301-10.260 through 301-10.262 of this part; and
>
> \(c\) Other type of Government vehicle in accordance with any
> Government-issued rules governing its use.
>
> **§301-10.201 For what purposes may I use a Government vehicle other
> than a Government aircraft?**
>
> Only for official purposes which include transportation:
>
> \(a\) Between places of official business;

\(b\) Between such places and places of temporary lodging when public
transportation is unavailable or its use is imprac- tical;

\(c\) Between either paragraph (a) or (b) of this section and
restaurants, drug stores, barber shops, places of worship, cleaning
establishments, and similar places necessary for the sustenance,
comfort, or health of the employee to foster the continued efficient
performance of Government business; or

> \(d\) As otherwise authorized by your agency under

31 U.S.C. 1344.

**§301-10.202 What is my liability for unauthorized use of a Government
vehicle?**

You are responsible for any additional cost resulting from unauthorized
use of a Government vehicle and you may be subject to administrative
and/or criminal liability for misuse of Government property.

> **Government Automobiles**

**§301-10.220 What requirements must I meet to operate a**

> **Government automobile for official travel?**

You must possess a valid State, District of Columbia, or territorial
motor vehicle operator's license and have a travel authorization
specifically authorizing the use of a Govern- ment-furnished automobile.

> **Travel on Government Aircraft**

**§301-10.260 May I use a Government aircraft for travel?** You may use
Government aircraft for travel only if you have authorization from an
executive agency under the rules specified in this part (except with
regard to travel under

§301-70.808 and §301-70.910. Because the taxpayers should pay no more
than necessary for your transportation, generally you may travel on
Government aircraft only when a Govern- ment aircraft is the most
cost-effective mode of travel.

**§301-10.261 When may I use a Government aircraft for travel?**

> You may use Government aircraft*---*
>
> \(a\) For official travel only when*---*

\(1\) No scheduled commercial airline service is reason- ably available
(*i.e.*, able to meet your departure and/or arrival requirements within
a 24-hour period, unless you demonstrate that extraordinary
circumstances require a shorter period) to fulfill your agency\'s travel
requirement; or

\(2\) The cost of using a Government aircraft is less than the cost of
the city-pair fare for scheduled commercial airline service or the cost
of the lowest available full coach fare if a city-pair fare is not
available to you. The cost of non-produc- tive or lost work time while
in travel status and certain other costs should be considered when
comparing the cost of using a Government aircraft in lieu of scheduled
commercial airline

> 301-10-7
>
> **AMENDMENT 2004--02 SEPTEMBER 20, 2004**
>
> **§301-10.262** FEDERAL TRAVEL REGULATION
>
> service. Additional information on costs included in this cost
> comparison may be found in the "U.S. Government Aircraft Cost
> Accounting Guide," available from the General Services Administration,
> Office of Governmentwide Policy, MTA,
>
> 1800 F Street, N.W., Washington, DC 20405.
>
> \(b\) For required-use travel only when you are required to use
> Government aircraft for bona fide communications (e.g.,
>
> 24-hour secure communications) or security reasons (e.g., highly
> unusual circumstances that present a clear and present danger) or
> exceptional scheduling requirements (e.g., a national emergency or
> other compelling operational consider- ations). Required use travel
> may include travel for official, personal, or political purposes, but
> must be approved in accor- dance with §301-10.262(a) and
> §301-70.803(a).
>
> \(c\) For space available travel only when*---*
>
> \(1\) The aircraft is already scheduled for use for an offi- cial
> purpose, and your use of the aircraft does not require a larger
> aircraft or result in more than minor additional cost to the
> Government; or
>
> \(2\) You are a Federal traveler or a dependent of a Fed- eral
> traveler stationed by the Government in a remote location not
> accessible to commercial airline service and authorized to use
> Government aircraft; or
>
> \(3\) You are authorized to travel on a space available basis under 10
> U.S.C. 4744 and regulations implementing that statute.
>
> **§301-10.262 How will my agency authorize travel on**
>
> **Government aircraft?**
>
> Your agency will authorize your travel on Government air- craft as
> follows:
>
> \(a\) *Required use travelers.* Your agency's senior legal official or
> his/her principal deputy must authorize your required-use travel on a
> trip-by-trip basis, in advance, in writ- ing, and in compliance with
> the agency's written policies describing the special circumstances
> under which the agency will require a traveler to use Government
> aircraft, unless*---*
>
> \(1\) You are an agency head and the President has deter- mined that
> all your travel (or your travel in specified catego- ries) qualifies
> as required-use travel; or
>
> \(2\) You are not an agency head, and your agency head has determined
> in writing that all of your travel, or your travel in specified
> categories, qualifies as required-use travel. Such written explanation
> must state the specific basis for the deter- mination.
>
> **Note to §301-10.262(a):** In an emergency situation, prior verbal
> approval for required-use travel with an after-the-fact written
> authorization is permitted.
>
> \(b\) *Senior Federal officials.* If you are a senior Federal
> official, your agency's senior legal official or his/her principal
> deputy must authorize all your travel on Government aircraft in
> advance and in writing, except for required use travel

authorized under paragraphs (a)(1) and (a)(2)of this section. In an
emergency situation, prior verbal approval with an after- the-fact
written authorization by your agency's senior legal official is
permitted. Senior Federal officials who are crew- members or qualified
non-crewmembers on a flight in which they are also traveling (*i.e*.,
being transported from point to point) are considered travelers and must
be authorized to travel on Government aircraft according to this
paragraph.

\(c\) *Non-Federal travelers.* If you are a non-Federal trav- eler, the
senior legal official or his/her principal deputy in the agency
sponsoring your travel must authorize you to fly on Government aircraft
in advance and in writing. In an emer- gency situation, prior verbal
approval with an after-the-fact written authorization by your sponsoring
agency's senior legal official is permitted.

\(d\) *All other Federal travelers.* Your designated travel- approving
official (or anyone to whom he/she delegates this authority), who must
be at least one organizational level above you, must authorize your
travel on Government air- craft, in advance and in writing. Prior verbal
approval with an after-the-fact written authorization by your agency's
desig- nated travel approving official is permitted in an emergency
situation. If you hold a blanket travel authorization for offi- cial
travel that authorizes travel on Government aircraft, it must define the
circumstances that must be met for using Government aircraft and must
comply with this regulation and any additional agency policies. Travel
on Government aircraft that does not meet the circumstances specified in
the blanket travel authorization must be authorized on a trip-by- trip
basis in accordance with this regulation and other appli- cable agency
policies. Check with your designated travel approving official for
information on your agency\'s policy.

**§301-10.263 What travel authorization documents must I present to the
aircraft management office that operates the Government aircraft?**

You must present to the aircraft management office that operates the
Government aircraft*---*

\(a\) A copy of your written travel authorization, including a blanket
travel authorization, if applicable, approved in accordance with
§301-10.262; and

\(b\) Valid picture identification, such as a Government identification
card or a state-issued driver's license.

**§301-10.264 What amount must the Government be reimbursed for travel
on Government aircraft?**

> \(a\) No reimbursement is required for official travel on a

Government aircraft.

\(b\) For personal travel on Government aircraft, reimburse- ment
depends upon which of the following special cases applies:

> \(1\) For any required use travel, you must reimburse the

Government for the excess of the full coach fare for all flights

> 301-10-8
>
> **AMENDMENT 2004--02 SEPTEMBER 20, 2004**
>
> Chapter 301---Temporary Duty (TDY) Travel Allowances
>
> Part 301-10---Transportation Expenses **§301-10.303**
>
> taken over the full coach fare for the flights that you would have
> taken had you not engaged in personal activities during the trip,
> *i.e.*, for a wholly personal trip, you must pay the full coach fare
> for the entire trip;
>
> \(2\) For travel authorized under 10 U.S.C. 4744 and reg- ulations
> implementing that statute, or when you or your dependents are
> stationed by the Government in a remote loca- tion with no access to
> regularly scheduled commercial airline service and are authorized to
> use Government aircraft, you do not have to reimburse the Government.
>
> \(c\) For political travel on a Government aircraft (*i.e.*, for any
> trip or part of a trip during which you engage in political
> activities), the Government must be reimbursed the excess of the full
> coach fare for all flights taken on the trip over the full coach fare
> for the flights that you would have taken had you not engaged in
> political activities, except if other law or reg- ulation specifies a
> different amount (see, e.g., 11 CFR 106.3,
>
> "Allocation of Expenses between Campaign and Non-cam- paign Related
> Travel."), in which case the amount reimbursed

exempt from disclosure under that Act (such as classified information).

> **Subpart D---Privately Owned Vehicle (POV)**

**§301-10.300 When may I use a POV for official travel?**

> When authorized by your agency.

**§301-10.301 How do I compute my mileage reimbursement?**

You compute mileage reimbursement by multiplying the distance traveled,
determined under §301-10.302 of this sub- part by the applicable mileage
rate prescribed in §301-10.303

of this subpart.

**§301-10.302 How do I determine distance measurements for my travel?**

> **The distance between your origin and**
>
> is the amount required by such law or regulation.
>
> **Note to §301-10.264:** Except for required use travel, any use of
> Government aircraft for personal or political activities shall not
> cause an increase in the actual costs to the Govern- ment of operating
> the aircraft.
>
> **§301-10.265 Will my travel on Government aircraft be reported?**
>
> Your travel on Government aircraft will not be reported unless you are
> a senior Federal official, or a non-Federal trav- eler. (Travel under
> 10 U.S.C. 6744 is not reported.) If you are a senior Federal official
> or a non-Federal traveler, any use you make of Government aircraft,
> *i.e.*, as a passenger, crewmem- ber, or qualified non-crewmember,
> will be reported to the

**If you travel by**

Privately owned automobile or privately owned motorcycle.

Privately owned aircraft.

**destination is**

As determined from aeronautical charts issued by the Federal Aviation
Administration (FAA).

As determined from airway charts issued by the National Oceanic and
Atmospheric Administration, Department of Commerce. You may include in
your travel claim with an explanation any additional air mileage
resulting from a detour necessary due to adverse weather, mechanical
difficulty, or other unusual conditions. If a required deviation is such
that airway mileage charts are not adequate to determine distance, you
may use the formula of flight time multiplied by cruising speed of the
aircraft to determine distance.

> General Services Administration (GSA) by the agency that owns or hires
> the Government aircraft. (Agencies must main- tain information on
> classified trips, but do not report classi- fied trips to GSA.)

**§301-10.303 What am I reimbursed when use of a POV is determined by my
agency to be advantageous to the Government?**

> **For use of a Your reimbursement is**
>
> **§301-10.266 Is information available to the public about travel on
> Government aircraft by senior Federal officials and non-Federal
> travelers?**

Privately owned aircraft

(e.g., helicopter, except an airplane).

Actual cost of operation

(i.e., fuel, oil, plus the additional expenses listed in §301-10.304).

> Yes, an agency that authorizes travel on Government air- craft and an
> agency that owns or hires Government aircraft must make records about
> travelers on those aircraft available to the public in response to
> written requests under the Free- dom of Information Act (5 U.S.C.
> 552), except for portions
>
> Privately owned airplane. 199.5
>
> Privately owned automobile. 137.5
>
> Privately owned motorcycle. 128.5

1 Cents per mile.

> 301-10-9
>
> **§301-10.304** FEDERAL TRAVEL REGULATION
>
> **§301-10.304 What expenses are allowable in addition to the
> allowances prescribed in §301-10.303?**
>
> Following is a chart listing the reimbursable and non-reim- bursable
> expenses:
>
> **Non-reimbursable expenses**

**§301-10.310 What will I be reimbursed if I am authorized to use a
Government automobile and I use a privately owned automobile instead?**

\(a\) *Reimbursement based on Government costs---*Unless you are
committed to using a Government vehicle as provided in paragraph (b) of
this section, your reimbursement will be

> **Reimbursable expenses in addition to mileage allowance**
>
> Parking fees; ferry fees; bridge,

**included in the mileage allowance**

Charges for repairs, depreciation,

limited to the cost that would be incurred for use of a Govern- ment
automobile, which in CONUS is 27.0 cents per mile. If your agency
determines the cost of providing a Government

> road, and tunnel fees; and aircraft replacements, grease, oil,

automobile would be higher because of unusual circum-

> or airplane parking, landing, and tie-down fees.

antifreeze, towage and similar speculative expenses, gasoline,
insurance, state and Federal taxes.

stances, it may allow reimbursement not to exceed the mile- age rate
provided in §301-10.303 for a privately owned automobile.

> **§301-10.305 How is reimbursement handled if another person(s)
> travels in a POV with me?**
>
> If another employee(s) travels with you on the same trip in the same
> POV, mileage is payable to only one of you. No deduction will be made
> from your mileage allowance if other passengers contribute to
> defraying your expenses.
>
> **§301-10.306 What will be reimbursed if I am authorized to use a POV
> instead of a taxi for round-trip travel between my residence and
> office on a day of travel requiring an overnight stay?**
>
> If determined advantageous to the Government, you will be reimbursed
> on a mileage basis plus other allowable costs for round-trip travel on
> the beginning and/or ending of travel between the points involved.
>
> **§301-10.307 What will I be reimbursed if I use a POV to transport
> other employees?**
>
> Using a POV to transport other employees is strictly vol- untary and
> you may be reimbursed in accordance with
>
> §301-10.305.
>
> **§301-10.308 What will I be reimbursed if I park my POV at a common
> carrier terminal while I am away from my official station?**
>
> Your agency may reimburse your parking fee as an allow- able
> transportation expense not to exceed the cost of taxi fare to/from the
> terminal.
>
> **§301-10.309 What will I be reimbursed if I am authorized to use
> common carrier transportation and I use a POV instead?**
>
> You will be reimbursed on a mileage basis (see
>
> §301-10.303), plus per diem, not to exceed the total construc- tive
> cost of the authorized method of common carrier trans- portation plus
> per diem. Your agency must determine the constructive cost of
> transportation and per diem by common carrier under the rules in
> §301-10.310.

In addition, you may be reimbursed other allowable expenses as provided
in §301-10.304.

\(b\) *Partial reimbursement when you are committed to use a Government
owned automobile---*When you are committed to use a Government
automobile or would not ordinarily be authorized to use a privately
owned automobile due to the availability of a Government automobile, but
nevertheless request to use a privately owned automobile, you will be
reimbursed 10.5 cents per mile. This is the approximate cost of
operating a Government automobile, fixed costs excluded. In addition,
parking fees, bridge, road and tunnel fees are reimbursable.

> **Subpart E---Special Conveyances**

**§301-10.400 What types of special conveyances may my agency authorize
me to use?**

> Your agency may authorize/approve use of:
>
> \(a\) Taxicabs as specified in §§301-10.420 through

301-10.421 of this chapter;

> \(b\) Commercial rental automobiles as specified in

§§301-10.450 through 301-10.453 of this chapter; or

\(c\) Any other special conveyance when determined to be advantageous to
the Government.

**§301-10.401 What types of charges are reimbursable for use of a
special conveyance?**

Actual expenses that your agency determines are neces- sary, including,
but not limited to:

> \(a\) Gasoline and oil;
>
> \(b\) Rental of a garage, hangar, or boathouse;
>
> \(c\) Feeding and stabling of horses;
>
> \(d\) Per diem of operator; and
>
> \(e\) Ferriage, tolls, etc.

**§301-10.402 What will I be reimbursed if I am authorized to use a
special conveyance and I use a POV instead?** You will be reimbursed the
mileage cost for the use of your POV, and additional expenses such as
parking fees, bridge,

> 301-10-10

(Amendment 2004-02)

> Chapter 301---Temporary Duty (TDY) Travel Allowances
>
> Part 301-10---Transportation Expenses **§301-10.452**
>
> road and tunnel fees, not to exceed the constructive cost of the
> special conveyance.

ment of the usual taxicab fare plus tip in the following situa- tions:

> **§301-10.403 What is the difference between a Government aircraft and
> an aircraft hired as a special conveyance?**
>
> A Government aircraft is any aircraft owned, leased, char- tered, or
> rented and operated by the Government. An aircraft hired as a special
> conveyance is an aircraft that you, in your private capacity, rent,
> lease, or charter and operate.
>
> **Taxicabs, Shuttle Services, or Other Courtesy**
>
> **Transportation**
>
> **§301-10.420 When may I use a taxi or shuttle service?**
>
> \(a\) *For local travel.* When your agency authorizes/ approves the
> use of a taxi for the following, local travel is reimbursable:
>
> \(1\) Between places of business at an official or TDY
>
> station;
>
> \(2\) Between a place of lodging and a place of business at a
> temporary duty station; and
>
> \(3\) To obtain meals at the nearest available place where the nature
> and location of the work at a TDY station are such that meals cannot
> be obtained there.
>
> \(b\) *To and from a carrier terminal.* (1) *General authori- zation.*
> Except as provided in paragraph (b)(2) of this section, you will be
> reimbursed the usual fare plus tip for use of a taxi- cab or shuttle
> services in the following situations:
>
> \(i\) Between a common carrier or other terminal and either your home
> or place of business at your official station, or your place of
> business or lodging at a TDY station; or
>
> \(ii\) Between the carrier terminal and shuttle termi- nal.
>
> \(2\) *Courtesy transportation.* You should use courtesy
> transportation service furnished by hotels/motels to the max- imum
> extent possible as a first source of transportation between a place of
> lodging at the TDY station and a common carrier terminal. You will be
> reimbursed for tips when you use courtesy transportation service.
>
> \(3\) *Restrictions.* When appropriate, your agency will restrict or
> place a monetary limit on the amount of reimburse- ment for the use of
> taxicabs under this paragraph when:
>
> \(i\) Suitable Government or common carrier trans- portation service,
> including shuttle service, is available for all or part of the
> distance involved; or
>
> \(ii\) Courtesy transportation service is provided by hotels/motels
> between the place of lodging at the TDY station and the common carrier
> terminal.
>
> \(c\) *Between residence and office on day you perform offi- cial
> travel.* In addition to use of a taxi under paragraph (b) of this
> section, your agency may authorize/approve reimburse-

\(1\) From your home to your office on the day you depart the office on
an official trip requiring at least one night's lodging; and

\(2\) From your office to your home on the day you return to the office
from your trip.

\(d\) *Between residence and office in cases of necessity.* Your agency
may authorize/approve the usual taxicab fare plus tip for travel between
your office and home when you perform official business at your official
station and:

\(1\) You are dependent on public transportation for offi- cially
ordered work outside regular working hours; and

\(2\) The travel between your office and home is during hours of
infrequently scheduled public transportation or dark- ness.

**§301-10.421 How much will my agency reimburse me for a tip to a taxi,
shuttle service, or courtesy transportation driver?**

An amount which your agency determines to be reason- able.

> **Rental Automobiles**

**§301-10.450 When can I use a rental vehicle?**

Your agency must determine that use of a rental vehicle is advantageous
to the Government and must specifically autho- rize such use.

**§301-10.451 May I be reimbursed for the cost of collision damage
waiver (CDW) or theft insurance?**

\(a\) *General rule---no.* You will not be reimbursed for CDW or theft
insurance for travel within CONUS for the fol- lowing reasons:

> \(1\) The Government is a self-insurer.

\(2\) Rental vehicles available under agreement(s) with the Government
includes full coverage insurance for damages resulting from an accident
while performing official travel.

\(3\) Any deductible amount paid by you may be reim- bursed directly to
you or directly to the rental agency if the damage occurred while you
were performing official busi- ness.

\(b\) *Exception.* You will be reimbursed for collision dam- age waiver
or theft insurance when you travel outside CONUS and such insurance is
necessary because the rental or leasing agency requirements, foreign
statute, or legal proce- dures could cause extreme difficulty for an
employee involved in an accident.

**§301-10.452 May I be reimbursed for personal accident insurance?**

> No. That is a personal expense and is not reimbursable.
>
> (Amendment 2004-02)
>
> **§301-10.453** FEDERAL TRAVEL REGULATION
>
> **§301-10.453 What is my liability for unauthorized use of a rental
> automobile obtained with Government funds?** You are responsible for
> any additional cost resulting from the unauthorized use of a
> commercial rental automobile for
>
> other than official travel-related purposes.
>
> 301-10-12

(Amendment 2004-02)

> **AMENDMENT 2004--02 SEPTEMBER 20, 2004**
>
> Chapter 301---Temporary Duty (TDY) Travel Allowances
>
> Part 301-70---Internal Policy and Procedure Requirements
> **§301-70.102**
>
> **PART 301-70---INTERNAL POLICY AND PROCEDURE REQUIREMENTS**
>
> **Subpart A---General Policies and Procedures Authority:** 5 U.S.C.
> 5707; 40 U.S.C. 121(c); Sec 2, Pub. L. 105-264, 112 Stat. 2350 (5
> U.S.C. 5701 note), Office of Management and Budget Circular No. A-126,
> "Improving the Management and Use of Government Aircraft." Revised May
>
> 22, 1992.
>
> **§301-70.1 How must we administer the authorization and payment of
> travel expenses?**
>
> When administering the authorization and payment of travel expenses,
> you---
>
> \(a\) Must limit the authorization and payment of travel expenses to
> travel that is necessary to accomplish your mis- sion in the most
> economical and effective manner, under rules stated throughout this
> chapter;
>
> \(b\) Should give consideration to budget constraints, adher- ence to
> travel policies, and reasonableness of expenses;
>
> \(c\) Should always consider alternatives, including telecon-
> ferencing, prior to authorizing travel; and
>
> \(d\) Must require employees to use the eTS to process travel
> authorizations and claims for travel expenses once you migrate to the
> eTS, but no later than September 30, 2006, unless an exception has
> been granted under §§301-73.102 or
>
> 301-73.104 of this chapter.
>
> **Subpart B---Policies and Procedure Relating to**
>
> **Transportation**
>
> **§301-70.100 How must we administer the authorization and payment of
> transportation expenses?**
>
> You must:
>
> \(a\) Limit authorization and payment of transportation expenses to
> those expenses that result in the greatest advan- tage to the
> Government;
>
> \(b\) Ensure that travel is by the most expeditious means practicable.
>
> **§301-70.101 What factors must we consider in determining which
> method of transportation results in the greatest advantage to the
> Government?**
>
> In selecting a particular method of transportation you must consider:
>
> \(a\) The total cost to the Government, including per diem, overtime,
> lost worktime, actual transportation cost, total dis- tance of travel,
> number of points visited, the number of trav- elers and energy
> conservation. As stated in 5 U.S.C. 5733,
>
> "travel of an employee shall be by the most expeditious means of
> transportation practicable and shall be commensurate with

the nature and purpose of the duties of the employee requiring such
travel."

\(b\) Travel by common carrier (air, rail, bus) is considered the most
advantageous method to perform official travel. Other methods of
transportation may be authorized as advan- tageous only when the use of
common carrier transportation would interfere with the performance of
official business or impose an undue hardship upon the traveler, or when
the total cost by common carrier exceeds the cost by another method of
transportation. A determination that another method of transportation is
more advantageous to the Government than common carrier will not be made
on the basis of personal preference or inconvenience to the traveler.

**§301-70.102 What governing policies must we establish for
authorization and payment of transportation expenses?**

> You must establish policies and procedures governing:

\(a\) Who will determine what method of transportation is more
advantageous to the Government;

> \(b\) Who will approve any of the following:
>
> \(1\) Use of premium class service under §§301-10.123,

301-10.124, 301-10.162 and 301-10.183 of this chapter;

\(2\) Use of a special-reduced fare or reduced group or charter fare;

> \(3\) Use of an extra-fare train service under

§301-10.164;

> \(4\) Use of ship service;
>
> \(5\) Use of a foreign ship;
>
> \(6\) Use of a foreign air carrier;
>
> \(c\) When you will:
>
> \(1\) Require the use of a Government vehicle;
>
> \(2\) Allow the use of a Government vehicle; and
>
> \(3\) Prohibit the use of a Government vehicle;

\(d\) When you will consider use of a POV advantageous to the
Government, such as travel to/from common carrier ter- minals, or
transportation to a TDY location;

> \(e\) Procedures for claiming POV reimbursement;
>
> \(f\) When you will allow use of a special conveyance

(e.g., commercially rented vehicles);

\(g\) What procedures an employee must follow when he/ she travels by an
indirect route or interrupts travel by a direct route; and

\(h\) For local transportation whether to reimburse the full amount of
transportation costs or only the amount by which transportation costs
exceed the employee's normal costs for transportation between:

> \(1\) Office or duty point and another place of business;
>
> \(2\) Places of business; or

\(3\) Residence and place of business other than office or duty point.

> 301-70-1
>
> **§301-70.103** FEDERAL TRAVEL REGULATION
>
> **§301-70.103 In what circumstance may we authorize use of ship
> service?**
>
> Travel by ship is not generally regarded as advantageous. You must
> determine that the advantages accruing from the use of ocean
> transportation offset the higher costs associated with ship travel,
> *i.e.*, per diem, transportation, and lost worktime.
>
> **§301-70.104 What factors should we consider in determining whether
> to require an employee to commit to the use of a Government
> automobile?**
>
> You should consider:
>
> \(a\) The advantages of using a Government automobile. Such advantages
> may include, but are not limited to:
>
> \(1\) Full utilization or availability of fleet vehicles;
>
> \(2\) Lower cost;
>
> \(3\) Official presence.
>
> \(b\) The type of travel the employee performs. You should require
> such a commitment when an employee or group of employees requires the
> use of an automobile for official travel on a frequent or repetitive
> basis.
>
> **§301-70.105 May we prohibit an employee from using a**
>
> **POV on official travel?**
>
> No, but if the employee elects to use a POV instead of an alternative
> form of transportation you authorize, you must:
>
> \(a\) Limit reimbursement to the constructive cost of the authorized
> method of transportation, which is the sum of per diem and
> transportation expenses the employee would rea- sonably have incurred
> when traveling by the authorized method of transportation; and
>
> \(b\) Charge leave for any duty hours that are missed as a result of
> travel by POV.
>
> **Subpart C---Policies and Procedures Relating to**
>
> **Per Diem Expenses**
>
> **§301-70.200 What governing policies must we establish for
> authorization and payment of per diem expenses?** You must establish
> policies and procedures governing:
>
> \(a\) Who will authorize a rest period;
>
> \(b\) Circumstances allowing a rest period during prolonged travel
> (see §301-11.20 for minimum standards);
>
> \(c\) If, and in what instances, you will allow an employee to return
> to his/her official station on non-workdays;
>
> \(d\) Who will determine if an employee will be allowed to return to
> his/her official station on a case by case basis.
>
> \(e\) Who will determine in what instances you will pay a reduced per
> diem rate;
>
> \(f\) Who will determine, and in what instances, actual expenses are
> appropriate in each individual case; and
>
> \(g\) If you will define a radius broader than the official sta- tion
> in which per diem or actual expense will not be autho- rized.

**Subpart D---Policies and Procedures Relating to**

> **Miscellaneous Expenses**

**§301-70.300 How should we administer the authorization and payment of
miscellaneous expenses?**

You should limit payment of miscellaneous expenses to only those
expenses that are necessary and in the interest of the Government.

**§301-70.301 What governing policies must we establish for payment of
miscellaneous expenses?**

> You must establish policies and procedures governing:

\(a\) Who will determine when excess baggage is necessary for official
travel;

\(b\) When you will pay for communications services, including whether
you will pay for a telephone call to the employee's home or place where
the employee's dependent children are;

\(c\) Who will determine if other miscellaneous expenses are appropriate
for reimbursement in connection with official travel.

**Subpart E---Policies and Procedures Relating to Travel of an Employee
with a Disability or Special Need**

**§301-70.400 How should we authorize and administer the payment of
additional travel expenses for an employee with a disability or special
need?**

You should authorize and administer the payment to rea- sonably
accommodate employee(s) with disabilities in accor- dance with the
Rehabilitation Act of 1973, as amended,

29 U.S.C. 701-797(b) and 5 U.S.C. 3102 and Part 301-13 of this chapter.
An employee with a special need should be treated the same as an
employee with a disability. The addi- tional travel expenses must be
necessary to accommodate the employee's needs.

**§301-70.401 What governing policies and procedures must we establish
regarding travel of an employee with a disability or special need?**

> You must establish the policies and procedures governing:

\(a\) Who will determine if an employee has a disability or special need
which requires accommodation, including when documentation is necessary
under §§301-10.123,

301-10.124, 301-10.162, and 301-10.183, and when a deter- mination may
be based on a clearly visible physical condition; and

\(b\) Who will determine how to reasonably accommodate the employee and
what expenses you will pay.

> 301-70-2

(Amendment 2004-02)

> Chapter 301---Temporary Duty (TDY) Travel Allowances
>
> Part 301-70---Internal Policy and Procedure Requirements
> **§301-70.708**
>
> or type or class of agency personnel if the exemption is deter- mined
> to be necessary in the interest of the agency.
>
> **§301-70.702 Must we notify the Administrator of General**
>
> **Services when we grant an exemption?**
>
> Yes, you must notify the Administrator of General Ser- vices
> (Attention: MTT), 1800 F Street, NW, Washington, DC
>
> 20405, in writing within 30 days after granting the exemption, stating
> the reasons for the exemption.
>
> **§301-70.703 If we grant an exemption, does that prevent the employee
> from using the card on a voluntary basis?** No, an exemption from use
> would not prevent the employee from using the Government
> contractor-issued travel charge card for official travel expenses on a
> voluntary
>
> basis in accordance with your policies.
>
> **§301-70.704 What expenses and/or classes of employees are exempt
> from the mandatory use of the Government contractor-issued travel
> charge card?**
>
> The Administrator of General Services exempts the fol- lowing from the
> mandatory use of the Government contrac- tor-issued travel charge
> card:
>
> \(a\) Expenses incurred at a vendor that does not accept the
>
> Government contractor-issued travel charge card;
>
> \(b\) Laundry/dry cleaning;
>
> \(c\) Parking;
>
> \(d\) Local transportation system;
>
> \(e\) Taxi;
>
> \(f\) Tips;
>
> \(g\) Meals (only when use of the card is impractical, *i.e.*, group
> meals or the Government contractor-issued travel charge card is not
> accepted);
>
> \(h\) Phone calls (when a Government calling card is avail- able for
> use in accordance with agency policy);
>
> \(i\) An employee who has an application pending for the travel charge
> card;
>
> \(j\) Individuals traveling on invitational travel; and
>
> \(k\) New appointees.
>
> **Note to §301-70.704:** Relocation allowances prescribed in Chapter
> 302 of this title, except en-route travel and house- hunting trip
> expenses are not covered by this requirement.
>
> **§301-70.705 What methods of payment for official travel expenses may
> we authorize when an exemption from use of the Government
> contractor-issued travel charge card is granted?**
>
> When you grant an exemption from use of the Government
> contractor-issued travel charge card, you may authorize one or a
> combination of the following methods of payment:
>
> \(a\) Personal funds, including cash or personal charge card;
>
> \(b\) Travel advances; or
>
> \(c\) Government Transportation Request (GTR).

**Note to §301-70.705:** City pair contractors are not required to
accept payment by the methods in paragraph (a) or

\(b\) of this section.

**§301-70.706 May an employee use the Government contractor-issued
travel charge card for purposes other than those associated with
official travel?**

No, the Government contractor-issued travel charge card may be used only
for official travel related expenses.

**§301-70.707 What are the consequences of using the Government
contractor-issued travel charge card for non-official travel purposes?**

If one of your employees uses the Government contractor- issued travel
charge card for purposes other than official travel, you may take
appropriate disciplinary action.

**§301-70.708 What can we do to reduce travel charge card
delinquencies?**

To reduce travel charge card delinquencies by your employees, you should
consider implementing one or more of the following suggestions (this
list is not comprehensive; you may adopt other appropriate procedures):

\(a\) Agency travel program coordinators must be trained and aware of
their responsibilities and the delinquency man- agement tools available
under your agreement with the travel charge card contractor (internet
training is available for the GSA SmartPay™ Travel Charge Card at:
*http://fss.gsa.gov/ training/transtrav*.

\(b\) Ensure that managers and supervisors are provided monthly
delinquency and questionable charges report.

\(c\) Periodically, but at least once a year, verify that card- holders
are still current employees.

\(d\) For inactive accounts (cards not used within 6 months, one year,
etc., reduce card limit to \$1, increase dollar limit when necessary.

\(e\) Work with the charge card contractor to block certain high-risk
category codes (e.g., department stores, automobile dealerships,
specialty stores), etc.

\(f\) Review ATM cash withdrawals for reasonableness and association
with official travel.

\(g\) Implement a salary offset program. (See Part 301-76 of this
chapter).

\(h\) Implement split disbursement in your travel vouchering system, so
that an employee may authorize you to make certain payments directly to
the charge card contractor on the employee's behalf.

\(i\) Refer potential fraud cases to your agency IG for inves- tigation.

\(j\) For some helpful do's and don'ts for travel cardholders see GSA
publication (Card-F001) entitled "But I didn't

> (Amendment 2004-02)
>
> **AMENDMENT 2004--02 SEPTEMBER 20, 2004**
>
> **§301-70.801** FEDERAL TRAVEL REGULATION
>
> know\*\*\*---Helpful Hints for Travel Cardholders". This pub- lication
> is available on the internet at *http://fss.gsa.gov/
> services/gsa-smartpay*, click on GSA SmartPay Agency Information,
> click on "But I didn't know\*\*\*---Helpful Hints for Travel
> Cardholders". You may print or call for telephone numbers listed for
> copies.
>
> \(k\) Ensure that employees turn in their travel charge card when they
> retire or leave the agency.
>
> **Subpart I---Policies and Procedures for Agencies that Authorize
> Travel on Government Aircraft**
>
> **§301-70.800 Whom may we authorize to travel on**
>
> **Government Aircraft?**
>
> You may authorize Federal travelers, non-Federal travel- ers, and any
> other passengers, as defined in part 300-3 of this subtitle, to travel
> on Government aircraft, subject to the rules in this subpart. Because
> the taxpayers generally should pay no more than necessary for
> transportation of travelers, except for required use travel, you may
> authorize travel on Govern- ment aircraft only when a Government
> aircraft is the most cost-effective mode of travel and the traveler is
> traveling for Governmental purposes.
>
> **§301-70.801 When may we authorize travel on**
>
> **Government aircraft?**
>
> You may authorize travel on Government aircraft only as follows:
>
> \(a\) For official travel when---
>
> \(1\) No scheduled commercial airline service is reason- ably
> available to fulfill your agency's travel requirement (*i.e.*, able to
> meet the traveler's departure and/or arrival require- ments within a
> 24-hour period, unless you demonstrate that extraordinary
> circumstances require a shorter period); or
>
> \(2\) The cost of using a Government aircraft is not more than the
> cost of the city-pair fare for scheduled commercial airline service or
> the cost of the lowest available full coach fare if a city-pair fare
> is not available to the traveler.
>
> \(b\) For required-use travel, *i.e.*, when the traveler is autho-
> rized to use Government aircraft because of bona fide com- munications
> needs (e.g., 24-hour secure communications are required) or security
> reasons (e.g., highly unusual circum- stances that present a clear and
> present danger to the traveler) or exceptional scheduling requirements
> (e.g., a national emer- gency or other compelling operational
> considerations). Required-use travel may include travel for official,
> personal, or political purposes, but must be approved in accordance
> with §301-10.262(a) and §301-70.803(a).
>
> \(c\) For space available travel when---
>
> \(1\) The aircraft is already scheduled for use for an offi- cial
> purpose and carrying an official traveler(s) on the aircraft

does not cause the need for a larger aircraft or result in more than
minor additional cost to the Government; or

\(2\) The Federal traveler or the dependent of a Federal traveler is
stationed by the Government in a remote location not accessible to
commercial airline service; or

\(3\) The traveler is authorized to travel space available under 10
U.S.C. 4744 and regulations implementing that stat- ute.

**§301-70.802 Must we ensure that travel on Government aircraft is the
most cost-effective alternative?**

\(a\) Yes, you must ensure that travel on a Government air- craft is the
most cost-effective alternative that will meet the travel requirement.
Your designated travel approving official must---

\(1\) Compare the cost of all travel alternatives, as appli- cable, that
is---

> \(i\) Travel on a scheduled commercial airline;
>
> \(ii\) Travel on a Federal aircraft;

\(iii\) Travel on a Government aircraft hired as a com- mercial aviation
service (CAS); and

> \(iv\) Travel by other available modes of transportation; and

\(2\) Approve only the most cost-effective alternative that meets your
agency's needs.

\(3\) Consider the cost of non-productive or lost work time while in
travel status and certain other costs when com- paring the costs of
using Government aircraft in lieu of sched- uled commercial airline
service and other available modes of transportation. Additional
information on costs included in the cost comparison may be found in the
"U.S. Government Aircraft Cost Accounting Guide," available through the
Gen- eral Services Administration, Office of Governmentwide Pol- icy,
MTA, 1800 F Street, N.W., Washington, DC 20405.

\(b\) The aircraft management office in the agency that owns or hires
the Government aircraft must provide your des- ignated travel-approving
official with cost estimates for a Government aircraft trip (*i.e.*, a
Federal aircraft trip cost or a CAS aircraft trip cost).

\(c\) When an agency operates a Government aircraft to ful- fill a
non-travel related governmental function or for required use travel,
using any space available for passengers on official travel is presumed
to result in cost savings.

**§301-70.803 How must we authorize travel on a**

> **Government aircraft?**

You must authorize travel on a Government aircraft as fol- lows:

\(a\) *For required-use travel*. Your agency must first estab- lish
written standards for determining the special circum- stances under
which it will require travelers to use Government aircraft. Then,
following those standards, your agency's senior legal official or
his/her principal deputy must

> 301-70-6
>
> **AMENDMENT 2004--02 SEPTEMBER 20, 2004**
>
> Chapter 301---Temporary Duty (TDY) Travel Allowances
>
> Part 301-70---Internal Policy and Procedure Requirements
> **§301-70.805**
>
> authorize required-use travel on a trip-by-trip basis in advance and
> in writing, unless---
>
> \(1\) The traveler is an agency head, and the President has determined
> that all of his or her travel, or travel in specified categories,
> requires the use of Government aircraft; or
>
> \(2\) Your agency head has determined in writing that all travel, or
> travel in specified categories, by another traveler requires the use
> of Government aircraft.
>
> **Note to §301-70.803(a):** In an emergency situation, prior verbal
> approval for required-use travel with an after-the-fact written
> authorization is permitted.
>
> \(b\) *For travel by senior Federal officials*. Your agency's senior
> legal official or his/her principal deputy must authorize all travel
> on Government aircraft by senior Federal officials on a trip-by-trip
> basis, in advance and in writing, except for required use travel
> authorized under paragraphs (a)(1) or
>
> (a)(2) of this section. In an emergency situation, prior verbal
> approval with an after-the-fact written authorization by your agency's
> senior legal official is permitted. Senior Federal officials who are
> crewmembers or qualified non-crewmem- bers on a flight in which they
> are also traveling (*i.e.*, being transported from point-to-point) are
> considered travelers and must be authorized to travel on Government
> aircraft accord- ing to this paragraph.
>
> \(c\) *For travel by non-Federal travelers.* If you are the sponsoring
> agency for a non-Federal traveler, your senior legal official or
> his/her deputy must authorize all travel on Government aircraft by
> that non-Federal traveler on a trip-by- trip basis, in advance and in
> writing. In an emergency situa- tion, prior verbal approval with an
> after-the-fact written authorization by your agency's senior legal
> official is permit- ted.
>
> \(d\) *For all other travel*. (1) Your agency\'s designated travel
> approving official (or anyone to whom he/she delegates this authority
> and who is at least one organizational level above the traveler) must
> authorize, in advance and in writing, all other travel on Government
> aircraft (*i.e.*, by passengers, crewmembers, or qualified
> non-crewmembers) that is not covered in paragraphs (a), (b), and (c)
> of this section. In an emergency situation, prior verbal approval with
> an after-the- fact written authorization by your agency's designated
> travel approving official is permitted. If your agency wishes to issue
> blanket travel authorizations that authorize travel on Govern- ment
> aircraft, such blanket authorizations must define the cir- cumstances
> that must be met for using Government aircraft in compliance with this
> regulation and any additional agency policies. Travel on Government
> aircraft that does not meet the circumstances specified in the blanket
> travel authorization must be authorized on a trip-by-trip basis in
> accordance with this regulation and other applicable agency policies.
>
> \(2\) When authorizing space available travel (except as authorized
> under 10 U.S.C. 4744 and regulations implement-

ing that statute), you must ensure that the aircraft manage- ment office
in the agency that owns or hires the aircraft has certified in writing
before the flight that the aircraft is sched- uled to be used for a bona
fide governmental function. Bona fide governmental functions may include
support for official travel. The aircraft management office must also
certify that carrying a traveler(s) in space available does not cause
the need for a larger aircraft or result in more than minor addi- tional
cost to the Government. The aircraft management office must retain this
certification for two years. In an emer- gency situation, prior verbal
confirmation of this information with an after-the-fact written
certification is permitted.

**§301-70.804 What amount must the Government be reimbursed for travel
on a Government aircraft?**

> \(a\) No reimbursement is required for official travel on a

Government aircraft.

\(b\) For personal travel on Government aircraft, reimburse- ment
depends upon which of the following special cases applies:

\(1\) You must require a traveler on required-use travel to reimburse
the Government for the excess of the full coach fare for all flights
taken on a trip over the full coach fare for the flights that he/she
would have taken had he/she not engaged in personal activities during
the trip; and

\(2\) No reimbursement is required for travel authorized under 10 U.S.C.
4744 and regulations implementing that stat- ute, or when the traveler
and his/her dependents are stationed by the Government in a remote
location with no access to reg- ularly scheduled commercial airline
service.

\(c\) For political travel on a Government aircraft (*i.e.*, for any
trip or part of a trip during which the traveler engages in political
activities), you must require that the Government be reimbursed the
excess of the full coach fare for all flights taken on the trip over the
full coach fare for the flights that the traveler would have taken had
he/she not engaged in political activities, except if other law or
regulation specifies a differ- ent amount (see, e.g., 11 CFR 106.3,
"Allocation of Expenses between Campaign and Non-campaign Related
Travel"), in which case the amount reimbursed is the amount required by
such law or regulation.

**§301-70.805 Must we include special information on a travel
authorization for a senior Federal official or a non-Federal traveler
who travels on Government aircraft?**

Yes, you must include the following information on a travel
authorization for a senior Federal official or a non-Fed- eral traveler:

\(a\) Traveler's name with indication that the traveler is either a
senior Federal official or a non-Federal traveler, whichever is
appropriate.

> 301-70-7
>
> **AMENDMENT 2004--02 SEPTEMBER 20, 2004**
>
> **§301-70.806** FEDERAL TRAVEL REGULATION
>
> \(b\) The traveler's organization and title or other appropri- ate
> descriptive information, e.g., dependent, press, etc.
>
> \(c\) Name of the authorizing agency.
>
> \(d\) The official purpose of the trip.
>
> \(e\) The destination(s).
>
> \(f\) For personal or political travel, the amount that the trav- eler
> must reimburse the Government (*i.e.*, the full coach fare or
> appropriate share of that fare).
>
> \(g\) For official travel, the comparable city-pair fare (if available
> to the traveler) or full coach fare if a city-pair fare is not
> available.
>
> **§301-70.806 What documentation must we retain for travel on
> Government aircraft?**
>
> You must retain all travel authorizations and cost-compar- isons for
> travel on Government aircraft for two years.
>
> **§301-70.807 Must we make information available to the public about
> travel by senior Federal officials and non- Federal travelers on
> Government aircraft?**
>
> Yes, an agency that authorizes travel on Government air- craft must
> make records about travelers on those aircraft available to the public
> in response to written requests under the Freedom of Information Act
> (5 U.S.C. 552), except for portions exempt from disclosure under that
> Act (such as clas- sified information).
>
> **§301-70.808 Do the rules in this part apply to travel on Government
> aircraft by the President and Vice President or by individuals
> traveling in support of the President and Vice President?**
>
> Given the unique functions and needs of the presidency and the vice
> presidency, section 4 of Circular A-126,
>
> "Improving the Management and Use of Government Air- craft," Revised
> May 1992, makes clear that Circular A-126 does not apply to aircraft
> while in use by or in support of the President or Vice President.
> Since the principal purpose of the rules in this part is to implement
> Circular A-126, the rules in this part also do not apply to such
> travel. If any questions arise regarding travel related to the
> President or Vice Presi- dent, contact the Office of the Counsel to
> the President or the Office of the Counsel to the Vice President,
> respectively.
>
> **Subpart J---Policies and Procedures for Agencies that Own or Hire
> Government Aircraft for Travel**
>
> **§301-70.900 May we use our Government aircraft to carry
> passengers?**
>
> Yes. You may use Government aircraft, *i.e.*, aircraft that you own,
> borrow, operate as a bailed aircraft, or hire as a com-

mercial aviation service (CAS), to carry Federal and non-Fed- eral
travelers, but only in accordance with the rules in 41 CFR

102-33.215 and 102-33.220 and the regulations in this part.

**§301-70.901 Who may approve use of our Government aircraft to carry
passengers?**

Your agency head or his/her designee must approve the use of your
agency's Government aircraft for travel, *i.e.*, for car- rying
passengers and any crewmembers or qualified non- crewmembers who are
also traveling. This approval must be in writing and may be for
recurring travel.

**§301-70.902 Do we have any special responsibilities related to space
available travel on our Government aircraft?**

Yes, except for travel authorized under 10 U.S.C. 4744 and regulations
implementing that statute, you must certify in writing before carrying
passengers on a space available basis on your Government aircraft that
the aircraft is scheduled to perform a bona fide governmental function.
Bona fide gov- ernmental functions may include support for official
travel. You must also certify that carrying a passenger in space avail-
able does not cause the need for a larger aircraft and does not result
in more than minor additional cost to the Government. Your aircraft
management office must retain this certification for two years. In an
emergency situation, prior verbal approval with an after-the-fact
written certification is permit- ted.

**§301-70.903 What are our responsibilities for ensuring that Government
aircraft are the most cost-effective alternative for travel?**

To help ensure that Government aircraft are the most cost- effective
alternative for travel, your aircraft management office must calculate
the cost of a trip on your aircraft, whether Federal aircraft or CAS
aircraft, and submit that information to the traveler\'s designated
travel-approving offi- cial upon request. The designated
travel-approving official must use that information to compare the cost
of using Gov- ernment aircraft with the cost of scheduled commercial
airline service and the cost of using other available modes of trans-
portation. When you operate a Government aircraft to fulfill a
non-travel related governmental function or for required use travel,
using any space available for passengers on official travel is presumed
to result in cost savings. For guidance on how and when to calculate the
cost of a trip on Government aircraft, see the "U.S. Government Aircraft
Cost Accounting Guide," published by the Aircraft Management Policy
Divi- sion (MTA), General Services Administration, 1800 F Street, N.W.,
Washington, DC, 20405.

> 301-70-8
>
> **AMENDMENT 2004--02 SEPTEMBER 20, 2004**
>
> Chapter 301---Temporary Duty (TDY) Travel Allowances
>
> Part 301-70---Internal Policy and Procedure Requirements
> **§301-70.909**
>
> **§301-70.904 Must travelers whom we carry on**
>
> **Government aircraft be authorized to travel?**
>
> Yes, every traveler on one of your aircraft must have a written travel
> authorization from an authorizing executive agency, and he/she must
> present that authorization, before the flight, to the aircraft
> management office or its representative in the organization that owns
> or hires the Government aircraft. In addition to all passengers, those
> crewmembers and quali- fied non-crewmembers on a flight in which they
> are also trav- eling (*i.e.*, being transported from point to point)
> are considered travelers and must also be authorized to travel on
> Government aircraft.
>
> **§301-70.905 What documentation must we retain for travel on our
> Government aircraft?**
>
> \(a\) You must retain for two years copies of travel authori- zations
> for senior Federal officials and non-Federal travelers who travel on
> your Government aircraft.
>
> \(b\) You must also retain for two years the following infor- mation
> for each flight:
>
> \(1\) The tail number of the Government aircraft used.
>
> \(2\) The dates used for travel.
>
> \(3\) The name(s) of the pilot(s), other crewmembers, and qualified
> non-crewmembers.
>
> \(4\) The purpose(s) of the flight.
>
> \(5\) The route(s) flown.
>
> \(6\) The names of all passengers.
>
> **§301-70.906 Must we report use of our Government aircraft to carry
> senior Federal officials and non- Federal travelers?**
>
> Yes, except when the trips are classified, you must report to the U.S.
> General Services Administration, Office of Gov- ernmentwide Policy
> (MTT), 1800 F Street, N.W., all uses of your aircraft for travel by
> any senior Federal official or non- Federal traveler, except travel
> authorized under 10 U.S.C.
>
> 4744 and regulations implementing that statute.
>
> **§301-70.907 What information must we report on the use of Government
> aircraft to carry senior Federal officials and non-Federal travelers
> and when must it be reported?**
>
> You must report on a semi-annual basis to the General Ser- vices
> Administration (GSA) information about Senior Fed- eral officials and
> non-Federal travelers who fly aboard your aircraft. The reporting
> periods are October 1 through March
>
> 31 and April 1 through September 30 of each fiscal year. A report is
> due to GSA not later than 30 calendar days after the close of each
> reporting period and must contain the following information:
>
> \(a\) The person's name with indication that he/she is either a senior
> Federal official or a non-Federal traveler, whichever is appropriate.

\(b\) The traveler's organization and title or other appropri- ate
descriptive information, e.g., dependent, press, etc.

> \(c\) Name of the authorizing agency.
>
> \(d\) The official purposes of the trip.
>
> \(e\) The destination(s).

\(f\) For personal or political travel, the amount that the trav- eler
must reimburse the Government (*i.e.*, the full coach fare or
appropriate share of that fare).

\(g\) For official travel, the comparable city-pair fare (if available
to the traveler) or the full coach fare if the city-pair fare is not
available.

\(h\) The cost to the Government to carry this person (*i.e.*, the
appropriate allocated share of the Federal or CAS aircraft trip costs).

**Note to §301-70.907:** You are not required to report clas- sified
trips; however, you must maintain information on clas- sified trips for
two years. Most of the information required by paragraphs (a) through
(g) of this section can be found on the traveler's travel authorization.
Your aircraft management office must provide the information about
crewmembers and qualified non-crewmembers required by paragraph (b) as
well as the information required by paragraph (h). For more information
on calculating costs, see the "U.S. Government Aircraft Cost Accounting
Guide," published by the Aircraft Management Policy Division (MTA),
General Services Administration, 1800 F Street, N.W., Washington, DC,

20405\.

**§301-70.908 Must we make information available to the public about
travel by senior Federal officials and non- Federal travelers on
Government aircraft?**

Yes, an agency that operates aircraft must make records about travelers
on those aircraft available to the public in response to written
requests under the Freedom of Informa- tion Act (5 U.S.C. 552), except
for portions exempt from dis- closure under that Act (such as classified
information).

**§301-70.909 What disclosure information must we give to anyone who
flies on our Government aircraft?**

You must give each person aboard your aircraft a copy of the following
disclosure statement:

**DISCLOSURE FOR PERSONS FLYING ABOARD FEDERAL GOVERNMENT AIRCRAFT**

**NOTE:** The disclosure contained herein is not all-inclusive. You
should contact your sponsoring agency for further assistance.

Generally, an aircraft used exclusively for the U.S. Government may be
considered a 'public aircraft' as defined in 49 U.S.C. 40102 and 40125,
unless it is transporting passengers or operating for com- mercial
purposes. A public aircraft is not subject to many Federal aviation
regulations, including requirements relating to aircraft cer-
tification, maintenance, and pilot certification. If a U.S. Government

> 301-70-9
>
> **AMENDMENT 2004--02 SEPTEMBER 20, 2004**
>
> **§301-70.910** FEDERAL TRAVEL REGULATION
>
> agency transports passengers on a Government aircraft, that agency
> must comply with all Federal aviation regulations applicable to civil
> aircraft. If you have questions about the status of a particular
> flight, you should contact the agency sponsoring the flight.
>
> You and your family have certain rights and benefits in the unlikely
> event you are injured or killed while riding aboard a Gov- ernment
> aircraft. Federal employees and some private citizens are eligible for
> workers' compensation benefits under the Federal Employees\'
> Compensation Act (FECA). When FECA applies, it is the sole remedy. For
> more information about FECA and its cover- age, consult with your
> agency\'s benefits office or contact the Branch of Technical
> Assistance at the Department of Labor's Office of Workers\'
> Compensation Programs at (202) 693-0044. (These rules also apply to
> travel on other Government-owned or operated convey- ances such as
> cars, vans, or buses.)
>
> State or foreign laws may provide for product liability or "third
> party" causes of actions for personal injury or wrongful death. If you
> have questions about a particular case or believe you have a claim,
> you should consult with an attorney.
>
> Some insurance policies may exclude coverage for injuries or death
> sustained while traveling aboard a Government or military air- craft
> or while within a combat area. You may wish to check your pol- icy or
> consult with your insurance provider before your flight. The insurance
> available to Federal employees through the Federal Employees Group
> Life Insurance Program does not contain an exclusion of this type.
>
> If you are the victim of an air disaster resulting from criminal
> activity, Victim and Witness Specialists from the Federal Bureau of
> Investigation (FBI) and/or the local U.S. Attorney's Office will keep
> you or your family informed about the status of the criminal investi-
> gation(s) and provide you or your family with information about rights
> and services, such as crisis intervention, counseling and emo- tional
> support. State crime victim compensation may be able to cover
> crime-related expenses, such as medical costs, mental health
> counseling, funeral and burial costs, and lost wages or loss of sup-
> port. The Office for Victims of Crime (an agency of the Department of
> Justice) is authorized by the Antiterrorism Act of 1996 to provide
> emergency financial assistance to state programs, as well as the U.S.
> Attorneys Office, for the benefit of victims of terrorist acts or mass
> violence.
>
> *If you are a Federal employee:*
>
> 1\. If you are injured or killed on the job during the performance of
> duty *---* including while traveling aboard a Government aircraft or
> other government-owned or operated conveyance for business pur- poses,
> you and your family are eligible to collect workers' compen- sation
> benefits under FECA. You and your family may not file a personal
> injury or wrongful death suit against the United States or its

employees. However, you may have cause of action against poten- tially
liable third parties.

2\. You or your qualifying family member must normally also choose
between FECA disability or death benefits, and those pay- able under
your retirement system (either the Civil Service Retire- ment System or
the Federal Employees Retirement System). You may choose the benefit
that is more favorable to you.

*If you are a private citizen not employed by the Federal Govern- ment:*

1\. Even if you are not regularly employed by the Federal Govern- ment,
if you are rendering personal service to the Federal Govern- ment on a
voluntary basis or for nominal pay, you may be defined as a Federal
employee for purposes of FECA. If that is the case, you and your family
are eligible to receive workers' compensation ben- efits under FECA, but
may not collect in a personal injury or wrong- ful death lawsuit against
the United States or its employees. You and your family may file suit
against potentially liable third parties. Before you depart, you may
wish to consult with the department or agency sponsoring the flight to
clarify whether you are considered a Federal employee.

2\. If there is a determination that you are not a Federal employee, you
and your family will not be eligible to receive workman\'s com-
pensation benefits under FECA. If you are traveling for business
purposes, you may be eligible for workman's compensation benefits under
state law. If the accident occurs within the United States, or its
territories, its airspace, or over the high seas, you and your family
may claim against the United States under the Federal Tort Claims Act or
Suits in Admiralty Act. If you are killed aboard a military air- craft,
your family may be eligible to receive compensation under the Military
Claims Act, or if you are an inhabitant of a foreign country, under the
Foreign Claims Act.

**§301-70.910 Do the rules in this part apply to travel on Government
aircraft by the President and Vice President or by individuals traveling
in support of the President and Vice President?**

Given the unique functions and needs of the presidency and the vice
presidency, section 4 of Circular A-126,

"Improving the Management and Use of Government Air- craft," Revised May
1992, makes clear that Circular A-126 does not apply to aircraft while
in use by or in support of the President or Vice President. Since the
principal purpose of the rules in this part is to implement Circular
A-126, the rules in this part also do not apply to such travel. If any
questions arise regarding travel related to the President or Vice Presi-
dent, contact the Office of the Counsel to the President or the Office
of the Counsel to the Vice President, respectively.

> 301-70-10