FCC Showcase

**Table of Contents**

[1. Approvals 3](#approvals)

[2. Document Change Log 3](#document-change-log)

[3. Project Name 4](#project-name)

[4. Project Requestor 4](#project-requestor)

[5. Problem Statement 4](#problem-statement)

[6. Project Description and Goals 4](#project-description-and-goals)

[7. Project Scope 4](#project-scope)

[7.1 What is in Scope 4](#what-is-in-scope)

[7.2 What is out of Scope 4](#what-is-out-of-scope)

[8. Project Deliverables and Milestones
5](#project-deliverables-and-milestones)

[8.1 Deliverables 5](#deliverables)

[8.2 Milestones 5](#milestones)

[8.3 Procedures 5](#procedures)

[9. CD Tactical Plan 6](#cd-tactical-plan)

[10. Project Organizational Structure
6](#project-organizational-structure)

[10.1 Sponsor 6](#sponsor)

[10.2 Customer 6](#customer)

[10.3 Project Manager and CD Leader 6](#project-manager-and-cd-leader)

[10.4 Responsible/Host CD Department 6](#responsiblehost-cd-department)

[10.5 Other Stakeholders 6](#other-stakeholders)

[11. Preliminary Project Plan / Statement of Work
6](#preliminary-project-plan-statement-of-work)

[12. Estimated Resource Requirements
7](#estimated-resource-requirements)

[12.1 Effort 7](#effort)

[12.2 Equipment 7](#equipment)

[12.3 Costs 7](#costs)

[13. Supporting Documentation 8](#supporting-documentation)

[14. Safety 8](#safety)

[15. Documentation 8](#documentation)

[16. Project Risks, Issues, and Assumptions
8](#project-risks-issues-and-assumptions)

## Approvals

+-----------------+----------------------------------------------------+
| **Sponsor:**    |   -                                                |
|                 | --------------- ---------------------------------- |
| **Sponsor:**    |   **Signature:**                                   |
|                 |                                                    |
| **Project       |   **Print Name:**  Vicky White                     |
| Manager:**      |                                                    |
|                 |   **Title:**       Head Computing Division         |
|                 |                                                    |
|                 |   **Date:**                                        |
|                 |   -                                                |
|                 | --------------- ---------------------------------- |
|                 |                                                    |
|                 |   ---------------- --                              |
|                 | -------------------------------------------------- |
|                 |   **Signature:**                                   |
|                 | ![](media/image1.png){width="0.7326388888888888in" |
|                 |                    height="0.19791666666666666in"} |
|                 |                                                    |
|                 |   **Print Name:**  Ruth Pordes                     |
|                 |                                                    |
|                 |   **Title:**       Head Office of Program Support  |
|                 |                                                    |
|                 |   **Date:**                                        |
|                 |   ---------------- --                              |
|                 | -------------------------------------------------- |
|                 |                                                    |
|                 |   -                                                |
|                 | --------------- ---------------------------------- |
|                 |   **Signature:**                                   |
|                 |                                                    |
|                 |   **Print Name:**  John Urish                      |
|                 |                                                    |
|                 |   **Title:**       Office of Program Support       |
|                 |                                                    |
|                 |   **Date:**                                        |
|                 |   -                                                |
|                 | --------------- ---------------------------------- |
+-----------------+----------------------------------------------------+

## Document Change Log

  ---------- ------------ ----------------- ----------------- ----------------
  Revision   Date         Change            Prepared By       Approved By
                          Description                         

                                                              

                                                              

                                                              
  ---------- ------------ ----------------- ----------------- ----------------

## Project Name

FCC Showcase

## Project Requestor

Vicky White

## Problem Statement

A location is needed for the Fermilab Computing Division to inform
visitors of the scope and sophistication of the Fermilab Computing
Division projects and services.

## Project Description and Goals

The FCC Showcase will be located in the FCC1 computer room adjacent to
the FCC Lobby. The area will contain both static displays and active
projects.

Floor display space is allocated to multiple themes. Each is independent
and may be updated/changed as needed. Suggested themes are:

Current CD Projects

Employee profiles

Vendor shared projects

Descriptive facts about CD

A "Computing at Fermilab" timeline

Physically, displays are distributed around a branching path. Visitors
may wander among the displays along this path. A central kiosk provides
a gathering place for guides to address tours as a group.

Interspersed around the area will be life size portraits of CD employees
at work. Each will have a short personal vita, what project they are
working on and a personal statement of the form "What I like about
Fermi/CD.

A timeline of "Computing At Fermilab" will occupy a large wall, along
with posters containing descriptive facts about CD activities.

## Project Scope

### What is in Scope

Displays include projects of the Computing Division, collaborations with
experiments and vendors. Displays will be drawn from all Quadrants of
the Computing Division and such historical and vendor items as deemed
appropriate.

### What is out of Scope

Displays of work by other Fermlab departments or of the Laboratory in
general would not be included unless the Computing Division has provided
support or equipment to them.

## Project Deliverables and Milestones

### Deliverables

Four to six displays representing the themes. These will solicited from
the CD quadrants and may be updated/replaced on a rotating basis. One or
more of these may be a vendor collaboration or associated research
organization.

The timeline will be produced by the VMS department with guidance from a
CD.

Posters and dynamic displays consisting of large and small screens will
be placed strategically in the area. The screens will display
presentations and movies of activities related to CD projects. Posters
containing interesting or significant facts about CD will be included.

Employee profiles will be created and implemented as free-standing
objects. These will be developed by the Education and Outreach group in
collaboration with the VMS department.

### Milestones

#### Near term, 3-6 months

Present floor plan and cost estimate for initial facilities changes and
needed equipment. This will include the Timeline chart cost and the
personnel profiles posters.

At this time the project displays will have been identified and planning
for installation will be started.

#### Middle term, 6-9 months

Needed facilities infrastructure modifications complete and installation
of project displays begun. Additional posters and presentations
identified and implemented. Any reusable material from Supercomputing
will be available at this time.

#### Long term, last quarter of 2007 onward

Initial project displays complete and installed. Ongoing planning for
new displays will take place. Showcase advisory panel will meet on a
semiregular basis to consider updates to display area. These should
happen approximately every quarter and include the Division head and
Outreach group leaders.

### Procedures

Begin timeline group meetings with the VMS department. The following
people were nominated to participate:

Gerry Bellendir

Don Petravick

David Ritchie

Bob Tschirhart

Fred Ullrich (VMS)

John Urish

Vicky White

Steve Wolbers

Begin design of employee profiles. We will use information already
gathered by Lisa Giacchetti for CD Tracks. Lisa and Fred Ullrich will
select profiles and arrange pictures and printing. A floor stand will
need to be developed or purchased for these posters.

Create a selection group to meet with quadrant managers and identify
project displays. The group will also exercise oversight of the display
area and look at feasibility issues for suggested displays. Initial
members are:

Gerry Bellendir

Phil Lutz

Don Petravick

David Ritchie

John Urish

Vicky White

Phil Lutz will create drawings of the actual floor layout as specific
displays are identified.

## CD Tactical Plan

Education and Outreach Tactical Plan. CD-DocDB 1749

Computing Division Strategic Plan. CD-DocDB 1743

## Project Organizational Structure

### Sponsor

Vicky White

### Customer 

Computing Division Management, vendors, visiting scientists, VIPs,
Computing Division employees, and visitors to Fermilab.

### Project Manager and CD Leader

John Urish, Ruth Pordes

### Responsible/Host CD Department

Office of Program Support

### Other Stakeholders

Lisa Giacchetti, David Ritchie, Gerry Bellendir, John McNerland, Fred
Ullrich (VMS department).

## Preliminary Project Plan / Statement of Work

Two groups will be formed. One will be composed of people knowledgeable
about Computing Division and computer history. This group is charged
with providing guidance to the Visual Media Services department in the
production of a timeline chart for display in the Showcase area.

At the initial meeting of the timeline group a standing group will be
selected to provide ongoing planning for displays, provide oversight and
coordinate with Quadrants.

In parallel with the standing group the Outreach and Education group of
the Office of Program Support will begin selecting candidates for the
personnel posters.

## Estimated Resource Requirements

### Effort

Some time will be required for meetings by advisory panel members.
Estimate one hour/person every other week for three months to produce
the Timeline.

Employee profile design and coordination with VMS is estimated to be 16
hours. VMS is expected to do most of the work such as taking the
pictures, designing and production of profile posters.

The advisory panel is expected to meet every other week for three to six
months. Until project displays have been identified and planning is
underway. Meetings should be quarterly after that. Effort is one hour
per member per meeting.

Project coordinator is expected to need 2-4 hours per week during design
and construction phases. In the maintenance phase approximately a half
hour per week on average is expected.

The CD facilities group is needed for planning and execution of changes
to the computer room. This effort is currently unknown as displays are
not finalized.

Phil Lutz of the facilities group will be needed to produce layout
drawings for the project. Estimate is 1-2 hours/week for initial design
and 1 hour/month ongoing.

### Equipment

Some existing display equipment will become available from upgrades to
the FCC Lobby and from the Supercomputing exhibit. We will attempt to
reuse as much of the Supercomputing material as practicable.

### Costs

Actual costs will vary dependant on decisions of the panel and which
projects are selected for display. Most of the expense is believed to be
in modifications to the computer room and moving equipment, network,
power, etc. The costs shown below are, at best, an educated guess.

Our costs from VMS are a little more predictable. For each project a
\$100 chargeback is assessed. Materials costs are added to that.
Printing and mounting are charged by the square foot for large posters.
Some examples:

Timeline \$1200 in printing + \$100 chargeback.

If personnel profiles printed in-house \$324/poster + \$100 chargeback

  ------------------------------------------------------------- ----------
  Additional equipment will need to be purchased according to   \$10,000
  the requirements of the project displays and presentations.   

  Modification of facilities and to produce mountings for       \$5,000
  static displays and the personnel profiles.                   

  Estimated VMS charges for Timeline and six profiles.          \$3,344

                                                                \$23,344
  ------------------------------------------------------------- ----------

## Supporting Documentation

N/A

## Safety

Because the showcase is located in a computer room, special rules and
procedures will be required. Special materials will be used in the
construction of posters and displays. These will need to meet the
requirements of the area. The CD Facilities department will review and
have oversight of all aspects related to safety.

## Documentation

Documentation will consist of a written configuration document for the
kiosk systems and an instructional document for maintenance and content
creation of active displays.

## Project Risks, Issues, and Assumptions

# 

+-------------------------+--------+----------------------------------+
| **Risk**                | **     | **Risk Plan Actions**            |
|                         | Impact |                                  |
|                         | Level  |                                  |
|                         | (H/    |                                  |
|                         | M/L)** |                                  |
+-------------------------+--------+----------------------------------+
| 1\. Funding unavailable | H      | The project is not mission       |
|                         |        | critical to the Computing        |
|                         |        | Division, therefore this is an   |
|                         |        | acceptable risk. In the worst    |
|                         |        | case already expended funds      |
|                         |        | would be wasted.                 |
+-------------------------+--------+----------------------------------+
| 2\. Manpower            | H      | The project is not mission       |
|                         |        | critical to the Computing        |
|                         |        | Division, therefore this is an   |
|                         |        | acceptable risk. In the worst    |
|                         |        | case already expended efforts    |
|                         |        | would be wasted.                 |
|                         |        |                                  |
|                         |        | This may be mitigated by         |
|                         |        | stretching the project out over  |
|                         |        | a longer time period.            |
+-------------------------+--------+----------------------------------+
| 3\. External            | L      | The assumption is made that      |
|                         |        | Visual Media Services will be    |
|                         |        | able to provide resources as     |
|                         |        | agreed.                          |
+-------------------------+--------+----------------------------------+
| 4\. Space becomes       | L      | Computing Division is            |
| unavailable             |        | continually short of space. If   |
|                         |        | the space for the showcase is    |
|                         |        | reallocated to other uses the    |
|                         |        | project may be stalled.          |
|                         |        |                                  |
|                         |        | To offset this risk, the display |
|                         |        | is implemented in a modular      |
|                         |        | fashion to allow the exhibits to |
|                         |        | be relocated or repurposed.      |
+-------------------------+--------+----------------------------------+

#