Introduction to TIS

Redesign

EH Information Technology

Transfer Program

August 1998

*For more information...*

ES&H Helpline 301-903-8358 or 1-800-473-4375

E-mail: esh-infocenter@eh.doe.gov

ES&H TIS Web Site: http//tis.eh.doe.gov

[TABLE OF CONTENTS]{.underline}

**ACKNOWLEDGEMENTS**

INTRODUCTION

LEARNING OBJECTIVES

TIS HOME PAGE http://tis.eh.doe.gov/

NAVIGATION APPLET

What's New?

Web Sites

Web Sites Example

REPORTING & ANALYSIS

DIGITAL LIBRARY

Digital Card Catalogue

Document Collections

PUBLICATIONS

REGULATIONS

REPORTS

Full Text Search of the Digital Library

HIT to HIT Navigation

Digital Library Full Text Search Example

Digital Library IQ System

Search

Search Page

SEARCH PAGE

Search Mechanics and Help

BASIC BOOLEAN OPERATORS

SEARCH EXAMPLE

CUSTOMER SERVICE

CLASS EXERCISES - APPENDIX A

Digital Library Full Text Search Exercise

Search Exercise

SEARCH TIPS - APPENDIX B

ES&H TIS Search Tips

Class Notes

# ACKNOWLEDGEMENTS

The work done to organize the new TIS Web Site and to include the best

resources available to the field is gratefully acknowledged.

Thanks go to all of the Environment Safety & Health offices and their
staffs for excellent information and input, particularly on the contents
and organization of the Digital Library.

I also want to acknowledge the web development team for their diligence
in producing

a well-organized, well-informed resource.

R. Stephen Scott

Director, Office of Information Management

# INTRODUCTION

In the five years since the first Technical Information Services (TIS)
Web Site resource was made available as a tool for the ES&H
professional, many additions were made to its content as demand and
Internet resources swelled. A new web site design became necessary to
organize the ever-increasing number of Internet sites. All those who
have worked on the redesign of TIS have endeavored to make sure that
ES&H professionals will have quick and easy access to the many research
tools and documents available through the Internet.

The Office of Information Management and its Technical Information
Services team are happy to release the new TIS Web Site, designed with
the user in mind. TIS now features:

-   enhanced **Customer Service** page with **many online forms** and
    other automated features.

-   new **Digital Library** containing a **well-organized document
    collection** and tools for **easy document retrieval** **and full
    text search** of the Library's document collection.

-   **streamlined, quick-to-download** **TIS Home Page** with a
    contemporary look and easy to use links to all the information that
    ES&H professionals said they wanted to see.

-   **quick access to the most useful web sites**, like the new Human
    Radiation Experiment site, NEPA and **many** more.

```{=html}
<!-- -->
```
-   a **Search capacity** that provides **full text search capability of
    the entire TIS Web Site** or of specific web sites or document
    collections within the site.

**TIS (Technical Information Services) is provided by the Office of
Information Management**. We want the new Web Site to be useful to all
ES&H users and encourage comments and questions through the **Comment
Form** provided on the Web Site or by calling the ES&H Helpline at
1-800-473-4375.

The ***TIS User's Guide*** is a **learning tool** developed for use
during seminars on the new TIS Web Site design. It may also serve as a
**desk reference** for anyone desiring guidance to the new features,
such as Search or Hit to Hit Navigation.

[TIS Home Page]{.underline}: **http://tis.eh.doe.gov**

[TIS Comment Form]{.underline}:
http://tis.eh.doe.gov/comments/comments.html

# LEARNING OBJECTIVES

ES&H professionals using this User's Guide to the re-designed TIS Web
Site should gain an awareness of the resources available through the
site and the skills necessary to make use of all of its special
features. Specifically, the User's Guide to TIS will enable users to:

1.  **Gain a basic knowledge** of the content and organization **of the
    new TIS Web Site**, its links and special features.

2.  **Navigate** through the TIS Web Site using the **Navigation
    Applet** and their browser.

3.  **Perform full text searches** of the TIS Web Site, any of its
    document collections or any of the TIS-hosted web sites.

# TIS HOME PAGE http://tis.eh.doe.gov/ 

From "Old" to "New"

The familiar, "old" TIS Home Page has many of the hyperlinks that are
displayed on the re-designed TIS Home Page, such as
[Welcome]{.underline}, [Services]{.underline}, and [What's
New]{.underline}.

+--------------------------------------------------------+---+-------------+
| ![](media/image1.emf){width="4.9125in"                 |   | However ,   |
| height="2.623611111111111in"}                          |   | there are   |
|                                                        |   | also some   |
| "OLD" TIS HOMEPAGE                                     |   | noticeable  |
|                                                        |   | changes:    |
|                                                        |   |             |
|                                                        |   | **ES&H's**  |
|                                                        |   | mission and |
|                                                        |   | other       |
|                                                        |   | org         |
|                                                        |   | anizational |
|                                                        |   | information |
|                                                        |   | are now     |
|                                                        |   | found       |
|                                                        |   | through     |
|                                                        |   | **either**  |
|                                                        |   | [Welcome]{  |
|                                                        |   | .underline} |
|                                                        |   | **or**      |
|                                                        |   | [           |
|                                                        |   | Environment |
|                                                        |   | Safety      |
|                                                        |   | &Health]{   |
|                                                        |   | .underline} |
|                                                        |   | links on    |
|                                                        |   | the new     |
|                                                        |   | Home Page.  |
+--------------------------------------------------------+---+-------------+
| The new Home Page, shown here, has many of the same    | t |             |
| hyperlinks as                                          | h |             |
|                                                        | e |             |
| but with a look that is more streamlined, more         | " |             |
| contemporary.                                          | o |             |
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| ![](media/image2.emf){width="4.8590277777777775in"     | d |             |
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+--------------------------------------------------------+---+-------------+

# 

# NAVIGATION APPLET

![](media/image3.emf)

**Clicking on the Navigation Applet** button reveals a "guide" to the
contents of the TIS Web Page much as a map would show the routes
available through each hyperlink.

+---------------------------------+------------------------------------+
| **Clicking Navigation Applet**  | **The folders** shown in Applet    |
| opens a frame on the left of    | Help correspond to the **Buttons** |
| your screen:                    | or **Hyperlinks** on the TIS Home  |
|                                 | Page.                              |
| ![](media/image4.emf)           |                                    |
|                                 | When Applet Help is opened, the    |
| [Applet Help]{.underline}       | folders are closed.                |
|                                 |                                    |
|                                 | **Clicking on a folder in Applet   |
|                                 | Help** **"opens" the folder** and  |
|                                 | reveals the                        |
|                                 |                                    |
|                                 | **[titles]{.underline}** of any    |
|                                 | Web Pages linked to it. **Each     |
|                                 | title is a                         |
|                                 | [hyper                             |
|                                 | link]{.underline}**[.]{.underline} |
|                                 |                                    |
|                                 | **Some folders have                |
|                                 | "sub-folders"** with Web Page      |
|                                 | titles listed under them, like a   |
|                                 | table of contents. Titles reveal   |
|                                 | where each button on the Home Page |
|                                 | leads.                             |
|                                 |                                    |
|                                 | [Example]{.underline}: Click Web   |
|                                 | Sites, open sub-folders.           |
|                                 |                                    |
|                                 | [Example]{.underline}: On the      |
|                                 | left, the folder called **"What's  |
|                                 | New"** is open to show             |
|                                 |                                    |
|                                 | "Conferences, Workshops..."        |
|                                 |                                    |
|                                 | **[Click]{.underline} on a         |
|                                 | [title]{.underline} to go to that  |
|                                 | web page,** "Conferences &         |
|                                 | Workshops, in this case.           |
|                                 |                                    |
|                                 | **The title's "ship's wheel"       |
|                                 | identifies it as a web page**      |
|                                 | (also called an HTML file).        |
+---------------------------------+------------------------------------+

**The Scrollbar, at the bottom of the Applet Help** allows you to click,
or drag its square "button" to view words that extend beyond the current
view.

When several folders are open, the frame is too small to view the full
list, so a SCROLLBAR appears on the right to extend your view as needed.

Click on [Close the Applet Frame]{.underline} to close the Applet Help
feature.

View of the TIS Home Page with the Applet Help open:

![](media/image5.emf)

EXAMPLE:

[Click on the Digital Library button]{.underline} ![](media/image6.emf)

to go to the Digital Library web page which offers four possible
locations within the Library:

-   Document Collections

-   ES&H Card Catalogue

-   Search Digital Library

-   IQ System

**Applet Help acts like a Table of Contents or map** revealing all
destinations within the Digital Library page **before** you visit the
Library. Jump **directly** to the Library Search by clicking on [Search
Digital Library]{.underline} under the Library folder in Applet Help.

Go back to the TIS Home Page now and reach the Digital Library by
clicking on the button (icon). Next, click on [Search Digital
Library]{.underline}. Note which was the faster route to the Search
section of the Library; the **Applet Help should be faster** because
only one Web Page has to be opened (usually), the final destination's
page.

# What's New?

![](media/image7.emf)

Using either the Navigation Applet, or the buttons on the Home Page, use
your mouse to select the "What's New?" Web page.

The **What's New? Page** currently presents two kinds of information:

-   Conferences, Workshops & Symposiums

-   Recent ES&H Postings

The **Conferences, Workshops & Symposiums link leads to a list of
upcoming conferences and workshops** available for the ES&H
professional.

**Current copies of ES&H postings** of documents, publications and web
sites are listed under "What's New?" as well as any **new features or
other news related to the TIS Web Site.**

All information on this site is kept in the "**What's New?" status for 3
months**, then placed into an archive accessible from the "What's New?"
web page.

# Web Sites

![](media/image8.emf)

Navigate to "Web Sites" using Applet Help or the button on the TIS Home
Page.

The Web Sites are the heart of TIS. Web site links are organized into
three categories and are all easily identified from this one page.

[Web Sites Page]{.underline}:

![](media/image9.emf){width="5.240277777777778in" height="4.06875in"}

**TIS Hosted Web Sites** includes functional DOE programs such as
Chemical Safety Program, Envirotext, Integrated Safety Management and
many more. Most of these were designed and all are maintained by the TIS
web group on the local TIS servers.

**Other Government Sites** provides links to DOE's web site, the EPA,
FAA, FedWorld Information Network, National Toxicity Program, OSHA, US
Nuclear Regulatory Commission, etc.

**Related Sites** links the user to the part of each TIS hosted web site
that lists related links. For example, clicking on Beryllium Disease
Related Links above brings up the Chronic Beryllium Disease Prevention
Program's web page of links to related sites.

##  Web Sites Example

+-----------------------------------------------+---+--------------------+
| ![](m                                         |   | [S                 |
| edia/image10.emf){width="4.406944444444444in" |   | elect]{.underline} |
| height="2.8993055555555554in"}                |   | any of the **web   |
|                                               |   | site links** on    |
|                                               |   | the TIS Web Sites  |
|                                               |   | page; Here,        |
|                                               |   | **International    |
|                                               |   | Health Programs is |
|                                               |   | selected**.        |
|                                               |   |                    |
|                                               |   | [Click &           |
|                                               |   | Re                 |
|                                               |   | lease]{.underline} |
|                                               |   | the mouse; your    |
|                                               |   | browser            |
|                                               |   | immediately begins |
|                                               |   | to download the    |
|                                               |   | selected home      |
|                                               |   | page.              |
|                                               |   |                    |
|                                               |   | The International  |
|                                               |   | Health Programs    |
|                                               |   | Home Page then     |
|                                               |   | appears on your    |
|                                               |   | screen (or is      |
|                                               |   | "downloaded").     |
+-----------------------------------------------+---+--------------------+
| NOTE: [Click to Go]{.underline}! must be      |   |                    |
| clicked if the desired website title is       |   |                    |
| already present in the text box.              |   |                    |
+-----------------------------------------------+---+--------------------+

International Health Program Web Site:

+----------------------+-----------------------------------------------+
| The IHP site shown   | ![](me                                        |
| here is hosted on    | dia/image11.emf){width="3.4965277777777777in" |
| the Technical        | height="3.657638888888889in"}                 |
| Information Services |                                               |
| Internet Server, and |                                               |
| is thus "TIS         |                                               |
| Hosted".             |                                               |
|                      |                                               |
| NOTE: **[Associated  |                                               |
| Web                  |                                               |
| Sites]{.underline}** |                                               |
| on the               |                                               |
| **International      |                                               |
| Health Programs'     |                                               |
| home page** leads to |                                               |
| the **same**         |                                               |
|                      |                                               |
| **"related sites**"  |                                               |
| that the **TIS Web   |                                               |
| Sites page finds**   |                                               |
| when you click       |                                               |
| International Health |                                               |
| Programs in **Other  |                                               |
| Related Sites** drop |                                               |
| down menu.           |                                               |
+----------------------+-----------------------------------------------+

It is easy to visit environment, health and safety web sites from the
TIS Web Sites page. Click on any program name, then use your Back button
(or right click your mouse, then click on Back) to go back to the Web
Sites page.

# REPORTING & ANALYSIS

![](media/image12.emf)

Navigate here using the buttons on the TIS Home Page, or Applet Help.

[The Reporting and Analysis page has two kinds of links]{.underline}:

1.  **Data links to sites such as CAIRS and ORPS**. Some of these
    databases require a password for entry. Authorized users may link to
    any of the ES&H secured sites through this page.

2.  **ES&H Analysis Tools**. Tools and documents providing aides for
    data collection and analysis.

+--------------+----------------------------------+---+----------------+
| ![           |                                  |   | NOTE: There is |
| ](media/imag |                                  |   | a **link** to  |
| e13.emf){wid |                                  |   | the new [ES&H  |
| th="4.252777 |                                  |   | Information    |
| 777777778in" |                                  |   | Systems        |
| heigh        |                                  |   | Request for    |
| t="4.4854166 |                                  |   | Registration   |
| 66666667in"} |                                  |   | For            |
|              |                                  |   | m]{.underline} |
|              |                                  |   | which resides  |
|              |                                  |   | in Customer    |
|              |                                  |   | Service.       |
|              |                                  |   |                |
|              |                                  |   | From this      |
|              |                                  |   | page, users    |
|              |                                  |   | may click on   |
|              |                                  |   | one of the     |
|              |                                  |   | **links** to   |
|              |                                  |   | go to a web    |
|              |                                  |   | page which     |
|              |                                  |   | links to the   |
|              |                                  |   | selected       |
|              |                                  |   | database &     |
|              |                                  |   | related        |
|              |                                  |   | manuals, codes |
|              |                                  |   | & resources.   |
|              |                                  |   |                |
|              |                                  |   | For example,   |
|              |                                  |   | **select       |
|              |                                  |   | Computerized   |
|              |                                  |   | Acc            |
|              |                                  |   | ident/Incident |
|              |                                  |   | Reporting      |
|              |                                  |   | Service**      |
|              |                                  |   | (CAIRS) with   |
|              |                                  |   | your mouse and |
|              |                                  |   | click &        |
|              |                                  |   |                |
|              |                                  |   | review TIS'    |
|              |                                  |   | CAIRS Home     |
|              |                                  |   | Page.          |
+--------------+----------------------------------+---+----------------+
| [NOTE]       |                                  |   |                |
| {.underline} |                                  |   |                |
| that the     |                                  |   |                |
| CAIRS main   |                                  |   |                |
| page has a   |                                  |   |                |
| link to the  |                                  |   |                |
| CAIRS        |                                  |   |                |
| database and |                                  |   |                |
| links to     |                                  |   |                |
| other        |                                  |   |                |
| helpful      |                                  |   |                |
| references   |                                  |   |                |
| and          |                                  |   |                |
| resources,   |                                  |   |                |
| such as:     |                                  |   |                |
+--------------+----------------------------------+---+----------------+
|              | -   Reporting Manual and         |   |                |
|              |     Recordkeeping Guidelines.    |   |                |
|              |                                  |   |                |
|              | -   Worker Health & Safety       |   |                |
|              |                                  |   |                |
|              | -   Training                     |   |                |
|              |                                  |   |                |
|              | -   Standards Assistance (e.g.   |   |                |
|              |     OSHA Interpretations)        |   |                |
|              |                                  |   |                |
|              | -   Statistics ( quarterly DOE   |   |                |
|              |     property damage, accident    |   |                |
|              |     and incident reports)        |   |                |
|              |                                  |   |                |
|              | -   Facts About CAIRS            |   |                |
|              |                                  |   |                |
|              | -   CAIRS Access applications    |   |                |
+--------------+----------------------------------+---+----------------+

# DIGITAL LIBRARY

![](media/image14.emf)Using either the Navigation Applet, or the buttons
on the Home Page, use your mouse to select the Digital Library web page.

**The Digital Library is arranged much like a traditional library** and
has many of the same features that any library might have:

-   collections of documents by category or subject (e.g. Regulations,
    Environment)

-   card catalogue

-   search assistance (like an information desk!)

The **Digital Library** will also have an Intelligent Query System (IQ
System) that will organize and present search results graphically.
Below, you can see the Digital Library Home Page and the **four
features** it offers (each is a web page): the document collections,
card catalogue, full text and IQ System. Each of these is explained in
the next sections of this guide.

![](media/image15.emf){width="3.4555555555555557in" height="3.9125in"}

[Click]{.underline} first on the hyperlink to **ES&H Digital Card
Catalogue** and turn to the next section to learn more about the Card
Catalogue.

## Digital Card Catalogue

+--------------------------------------------------+-------------------+
| A "**Digital Card**" ready for use:              | **Search for      |
|                                                  | Reports,          |
| ![](media/image16.emf)                           | Documents:**      |
|                                                  |                   |
|                                                  | Use the card      |
|                                                  | catalogue to      |
|                                                  | enter a           |
|                                                  |                   |
|                                                  | -   **document    |
|                                                  |     no.**         |
|                                                  |                   |
|                                                  | -   **document    |
|                                                  |     title**       |
|                                                  |                   |
|                                                  | -   **key word**  |
|                                                  |                   |
|                                                  | -   **known       |
|                                                  |     source**      |
|                                                  |                   |
|                                                  | Any known         |
|                                                  | information can   |
|                                                  | be entered: the   |
|                                                  | date or site, or  |
|                                                  | the more commonly |
|                                                  | used items listed |
|                                                  | above.            |
+--------------------------------------------------+-------------------+
| The "Author" field is reserved for               |                   |
| **individual** names (writers/contributors);     |                   |
| often this field is blank. However, **if the     |                   |
| originating entity is known**, it can be         |                   |
| specified in the 3 part Source field.            |                   |
|                                                  |                   |
| The **type**, **source** and **site** boxes have |                   |
| lists that drop down for specific choices.       |                   |
+--------------------------------------------------+-------------------+
| ![                                               | Here, the **Site  |
| ](media/image17.emf){width="4.236111111111111in" | menu** is open;   |
| height="3.1680555555555556in"}                   | click on any      |
|                                                  | selection.        |
| Click [Submit Query]{.underline} for list of     |                   |
| documents meeting your criteria.                 |                   |
+--------------------------------------------------+-------------------+

## 

## Document Collections

The screen shown below is [part]{.underline} of the **ES&H Document
Collections Web Page**. It shows the 3 main areas or categories of
"documents" in the Library.

1.  **Publications:** Newsletters, journals, bulletins (e.g. Safety &
    Health Hazard Alerts).

2.  **Regulations**: A drop-down menu opens showing a collection of
    regulation documents by name. Click on any one to go to that
    regulation.

3.  **Reports**, a broad category organized into **6 functional areas**
    (2 shown below)**.** One report category, Environment, is shown
    below with its drop-down menu open).

![](media/image18.emf){width="5.573611111111111in"
height="4.314583333333333in"}

The **six subject areas** or categories under Reports are:

  --------------------- -------------------- -----------------------------
  **Oversight**         **Environment**      **Health Studies/
                                             Occupational Medicine**

  **Nuclear & Facility  **Worker Health &    **Interdisciplinary Special
  Safety**              Safety**             Programs**
  --------------------- -------------------- -----------------------------

Each has a drop down menu with subcategories that organize specific
areas of interest into smaller document collections that contain
reports, correspondence, etc. Open a menu by clicking on the arrow head
and [select a title by clicking on it]{.underline}; then [Click to
Go]{.underline}.

### PUBLICATIONS

+------------------------------------+---------------------------------+
| **Publications Drop Down Menu**:   | **The current list of ES&H      |
|                                    | publications**.                 |
| ![](media/image19.emf)             |                                 |
|                                    | **Select any one publication by |
| **Clicking on [HTML]{.underline}** | clicking on its title in the    |
| opens a web page that has that     | list** (it will then be         |
| edition in HTML format. HTML       | highlighted) to go directly to  |
| formatting is useful because **the | a web page containing that      |
| text can be copied.** (NOTE:       | document.                       |
| **HTML text within any open web    |                                 |
| page can be searched** for text,   | Usually, it will show a list of |
| apart from TIS search features,    | available editions and offer a  |
| using Netscape Navigator's         | choice of format. For example:  |
| [Edit]{.underline} -               |                                 |
| [Find]{.underline} command).       | *Synergy* Fall 1997             |
|                                    | [PDF]{.underline}               |
|                                    | [HTML]{.underline}              |
|                                    |                                 |
|                                    | Winter 1997 [PDF]{.underline}   |
|                                    | [HTML]{.underline}              |
|                                    |                                 |
|                                    | **Clicking on                   |
|                                    | [PDF]{.underline}** (Portable   |
|                                    | Document File) should launch    |
|                                    | **Adobe Acrobat**, a PDF viewer |
|                                    | (if installed into your         |
|                                    | browser), that lets you **view  |
|                                    | the edition exactly as it looks |
|                                    | in published hard copy.**       |
+------------------------------------+---------------------------------+

### REGULATIONS

To see the collections of regulations available through the Digital
Library,

navigate from the Digital Library page by [clicking]{.underline} on
[Browse the Collections]{.underline}. The ES&H Document Collection page
will appear. Next, [click]{.underline} on the text box arrow to see the
Regulations drop-down menu. [Select]{.underline} the title of a group of
regulations, [click]{.underline} on it to go to that collection of
regulations.

**For example**, the **Federal Register** link takes you to the National
Archives & Records Administration Federal Register site to search for
specific regulations. Or, if you select **DOE Regulations**, the DOE Web
Page for it's Regulations appears allowing you to navigate to a
particular regulation or regulatory area.

### REPORTS

Here is the **list of** **Report subjects** as it appears on the TIS
Document Collection Web Page. Reports/documents are organized into six
functional categories. The Health Studies/Occupational Medicine subject
area is shown with its drop-down menu below.

+-----------------------------------------------------+----------------+
| ![](media/image20.emf){width="3.90625in"            | **Click on any |
| height="7.072916666666667in"}                       | of the         |
|                                                     | arrows** to    |
|                                                     | open one of    |
|                                                     | the Report's   |
|                                                     | **drop down    |
|                                                     | menus;** the   |
|                                                     | one shown here |
|                                                     | for **Health   |
|                                                     | Studies &      |
|                                                     | Occupational   |
|                                                     | Medicine**.    |
|                                                     |                |
|                                                     | Next           |
|                                                     | **[click]      |
|                                                     | {.underline}** |
|                                                     | on the         |
|                                                     | **title** of   |
|                                                     | any subject    |
|                                                     | area you want  |
|                                                     | to review.     |
|                                                     |                |
|                                                     | **A list of    |
|                                                     | available      |
|                                                     | reports,       |
|                                                     | documents,     |
|                                                     | and/or web     |
|                                                     | sites** will   |
|                                                     | be shown in    |
|                                                     | the drop-down  |
|                                                     | menu. Explore  |
|                                                     | the            |
|                                                     | collections.   |
|                                                     |                |
|                                                     | NOTE: some web |
|                                                     | sites have     |
|                                                     | their own      |
|                                                     | search         |
|                                                     | mechanisms,    |
|                                                     | for example,   |
|                                                     | the **HREX**   |
|                                                     | site           |
|                                                     |                |
|                                                     | **Go to**      |
|                                                     |                |
|                                                     | [Browse        |
|                                                     | Document       |
|                                                     | Collection     |
|                                                     | s]{.underline} |
|                                                     | (hyperlink on  |
|                                                     | Library's Home |
|                                                     | Page) &        |
|                                                     | **[Selec       |
|                                                     | t]{.underline} |
|                                                     | E              |
|                                                     | pidemiologyl** |
|                                                     | Documents      |
|                                                     | under Reports, |
|                                                     | Health         |
|                                                     | Studie         |
|                                                     | s/Occupational |
|                                                     | Medicine.      |
|                                                     |                |
|                                                     | Try some other |
|                                                     | selections on  |
|                                                     | your own.      |
+-----------------------------------------------------+----------------+

## Full Text Search of the Digital Library

The Full Text Search page allows users to search the entire Digital
Library by **typing a word, combination of words or a phrase into the
text box** near the top of the page. A Full Text Search can be performed
within one collection, or several, or within the whole Digital Library.

**For example, users can search Publications, Publications and
Regulations, or just one publication (*Synergy* for example) or the
whole Digital Library**.

+-----------------------------------------------------+----------------+
| [Here is part of the Digital Library Search         | Note the link  |
| Page]{.underline}:                                  | to [Search     |
|                                                     | Tips           |
| ![](media/image21.emf){width="4.479861111111111in"  | ]{.underline}. |
| height="3.0215277777777776in"}                      |                |
|                                                     | **To search**  |
|                                                     | the entire     |
|                                                     | **Digital      |
|                                                     | Library**,     |
|                                                     | type in a word |
|                                                     | or phrase in   |
|                                                     | this **text    |
|                                                     | box** and **do |
|                                                     | not check**    |
|                                                     | any of the     |
|                                                     | boxes below,   |
|                                                     |                |
|                                                     | OR             |
|                                                     |                |
|                                                     | **Check one or |
|                                                     | more boxes**   |
|                                                     | to search a    |
|                                                     | specific       |
|                                                     | area(s);       |
|                                                     | **type in a    |
|                                                     | word** or      |
|                                                     | phrase **in    |
|                                                     | the same text  |
|                                                     | box** to       |
|                                                     | search within  |
|                                                     | the selected   |
|                                                     | area(s).       |
+-----------------------------------------------------+----------------+

If you want to find **articles about worker safety**, for example, check
the box next to Publications, and enter the phrase: worker safety. Or
you could search Regulations for the same words if you are seeking
regulatory information.

**For more in-depth information about searching** see the next section
about the main Search page. The mechanics are identical whether the
search is in the Library or the site's main Search page. . . only
[what]{.underline} is being searched may be different. The same "Full
Text Search Engine" is used throughout the entire TIS Web Site and most
of its hosted sites. **See also Appendix B** for a copy of the current
Search Tips found on the Search page of the TIS Web Site

## HIT to HIT Navigation

![](media/image22.emf)

When performing a full text search of the Digital Library or using the
Search feature of the TIS Web Site, the Hit to Hit Navigation feature is
provided for HTML documents. It functions in the Digital Library's
Document Collection, showing the user, graphically, the location of each
instance of any searched term or phrase.

**Only HTML documents include the Hit to Hit feature**. There is another
way to search for a term in a PDF document (using Adobe Acrobat's
Tools - Find command).

[Click]{.underline} on the document title (underlined to indicate it is
a hyperlink) to open (or "go to") the document. **If the document is in
HTML (not a PDF or Portable Document File) , the words you queried on
will have little red arrows near them**. Clicking on these arrows guides
the user from the first occurrence of a searched term(s) to the next and
then to the next place that at least one search term is found.

A curved, red arrow highlights each occurrence of the searched term(s);
a "partner arrow" points toward the next. **To move from one occurrence
of the term(s) to the next, simply click on the first red arrow you see,
and continue to click on each arrow throughout the document** as long as
you find it useful.

## Digital Library Full Text Search Example

In the Digital Library, do a text search on

> **hoisting rigging**

a.  First, make sure you are on the Full Text Search web page in the
    Digital Library.

b.  [Type]{.underline} the words **hoisting** and **rigging** into the
    text box blank. Do not use "and" or any additional words. Just leave
    one space between the 2 words.

c.  [Click]{.underline} on the Search button.

d.  [NOTE]{.underline}: in this example the Full Text Search in this
    example will search for documents the entire Library and it **will
    find only those documents that have [both]{.underline}
    [words]{.underline} occurring [near]{.underline} each other**.

e.  A list of results ("result set") will be returned on your screen,
    showing the most relevant documents first on the list.
    [Review]{.underline} the result set noting documents included.

f.  [Select]{.underline} a document that is available in HTML by
    [clicking]{.underline} on the document title. You can distinguish an
    HTML file from a PDF file by the color of the data in the Kbytes
    Column. PDF files have their Kbytes displayed in red text; Kbytes
    for HTML files are displayed in black text.

g.  [Open]{.underline} the selected document in HTML and, using the
    **Hit to Hit Navigation** feature, [click]{.underline} on the first
    red arrow near one of the search terms (hoisting or rigging). Follow
    the arrows, briefly, to see if the references to hoisting and
    rigging appear to be relevant to the overall topic.

## Digital Library IQ System

The IQ System feature will provide graphic representations of the
results of a search. It will make reviewing search results more user
friendly.

Digital Library IQ System The Intelligent Query program (IQ) is under

development to provide modular and intelligent

tools to enable researchers to quickly find

documents related to their needs. IQ integrates

a digital thesaurus with the querying process

and visually displays query results so that users

can navigate through returned documents.

Look for IQ's debut in **[What's New?]{.underline}**.

# 

# 

# Search

![](media/image23.emf)The **Full Text Search in the Digital Library and
on the Search Page use exactly the same process**, **with the same tools
and assumptions. The only significant difference is in WHAT each
searches**. The search in the Library is only within the Digital Library
or some part of the Library. The main Search Page searches the entire
Web Site, including the Digital Library, or any part of the TIS web
site\* or the Digital Library.

## Search Page

[Click]{.underline} the Search button on the TIS Home Page, or any of
the hyperlinks at the bottom or any TIS web page, to go to the Search
Page.

The Search feature allows users to:

1.  **Search the entire public TIS site**, the default if no boxes are
    checked; or,

2.  **Search a specific collection**, such as Publications, or
    Regulations, or any of the subject areas (Oversight, Environment,
    etc.) under Reports; or,

3.  **Search a specific web site**, e.g. Chronic Beryllium, DOE Chemical
    Safety, International Health Programs, etc; or,

4.  **Search any combination of numbers 2. and 3. above**.

See next page for a look at the Search web page.

\* The TIS Web Site includes all of the documents in the Digital
Library, the TIS Home Page and all other TIS web pages. It also includes
most of the TIS-hosted web sites, and hyperlinks to other sites. Some
sites, International Health Program, for example, have their own search
process for searching their sites.

+-------------------------------------------------+---+------------------+
| ### SEARCH PAGE                                 | # | The **Search     |
|                                                 |   | Page** has       |
| ![](                                            |   | **links** to     |
| media/image24.emf){width="3.4895833333333335in" |   | **tips**,        |
| height="8.016666666666667in"}                   |   | **Gov't          |
|                                                 |   | Information**    |
| Hyperlinks to Federal Gov't Information &       |   | and other        |
| Search Engines                                  |   | **Search         |
|                                                 |   | Engines** for    |
|                                                 |   | searching the    |
|                                                 |   | Internet at the  |
|                                                 |   | page top, and at |
|                                                 |   | the bottom of    |
|                                                 |   | the page         |
|                                                 |   |                  |
|                                                 |   | There is a       |
|                                                 |   | **text box** for |
|                                                 |   | entering key     |
|                                                 |   | words or phrases |
|                                                 |   | for a search,    |
|                                                 |   | and a **Search   |
|                                                 |   | Button** to      |
|                                                 |   | activate the     |
|                                                 |   | search with a    |
|                                                 |   | click of your    |
|                                                 |   | mouse.           |
|                                                 |   |                  |
|                                                 |   | **Any number, or |
|                                                 |   | combination,     |
|                                                 |   | of**             |
|                                                 |   | **checkboxes**   |
|                                                 |   | may be clicked   |
|                                                 |   | to designate the |
|                                                 |   | search area.     |
|                                                 |   |                  |
|                                                 |   | If no boxes are  |
|                                                 |   | checked, the     |
|                                                 |   | entire TIS Web   |
|                                                 |   | Site (Library &  |
|                                                 |   | TIS Hosted Web   |
|                                                 |   | Sites) will be   |
|                                                 |   | searched, by     |
|                                                 |   | default.         |
|                                                 |   |                  |
|                                                 |   | In order to      |
|                                                 |   | execute a        |
|                                                 |   | search, you need |
|                                                 |   | only to decide   |
|                                                 |   | which checkboxes |
|                                                 |   | to click, if     |
|                                                 |   | any, and then    |
|                                                 |   | type in the      |
|                                                 |   | word(s) or       |
|                                                 |   | phrase(s) for    |
|                                                 |   | which you want   |
|                                                 |   | to search.       |
|                                                 |   |                  |
|                                                 |   | There are some   |
|                                                 |   | standard         |
|                                                 |   | operating        |
|                                                 |   | procedures you   |
|                                                 |   | should know      |
|                                                 |   | before going     |
|                                                 |   | further. Go to   |
|                                                 |   | the next page    |
|                                                 |   | for help.        |
+-------------------------------------------------+---+------------------+

## Search Mechanics and Help

At a basic level, there are **three kinds of "tools"** that make a
search easier:

1.  **The way words are entered**, with, or without punctuation marks
    and/or quotation marks **determines how the search engine conducts a
    search for specific text**. The search engine used by the TIS Search
    Page makes some assumptions that are important to understand in
    order to understand your search results. It assumes that:

-   **two words entered with no punctuation marks** (e.g. worker safety)
    are to be **found whenever they appear near each other**. A
    reference to " a worker anticipates safety concerns" will be in the
    results. A report on environmental safety with the word "worker"
    appearing, but not near the word "safety" will not be in the
    results.

-   any number of **words in double** **quotation marks** are **found
    only when exact matches occur.** For a **phrase** the found
    instances must be in the **same order and together**. For example,
    "worker safety" will be found in documents only where it is used as
    a phrase. Double quotes used with one word, "work, "for example,
    finds only exact matches; worker will not be searched.

-   **Single quotation marks** are used to mean **find any variation of
    this word**. For example, 'work' will find variations of the word
    (worker, worked, etc.). Since **this is the default for all
    searches** without single or double quotation marks, single quotes
    are usually unnecessary.

-   a string of **words separated by commas**, (such as: chemical,
    hazard, health) will be **viewed as either/or** searches (chemical
    [or]{.underline} hazard [or]{.underline} health. Document containing
    at least one of the words will be found. **In other words, the comma
    means OR**.

NOTE: **Case Sensitivity applies only when mixed case is used**. You may
use all lower case, upper case, or mixed case letters. Entering all
lower case or all upper case will return all matching words regardless
of case. Entering mixed case will search for words with the same case.
For example, searching for DoD will not return items that contain Dodge
or dodged.

2.  **Wildcard operators** make searching easier by reducing typing. The
    asterisk symbol **\*** and the question mark **?** are wildcards.

-   \* is used to represents one or more letters or numbers. It can be
    used to replace any number of letters **except it cannot be used as
    the first letter** of a word. The find work, worker, worked, etc.
    type: **work\***

-   **?** is used to specify **the first letter of a word**. Example:
    "?adiation ?xposure" will search for "Radiation Exposure" or
    "radiation exposure".

> (continued on next page)

### BASIC BOOLEAN OPERATORS

3\. Other operators, such as **Boolean Operators** are also very useful
as a kind of shorthand in your search. Here are some basic operators
that you can use easily.

-   AND finds documents that contain all of the words specified (**both
    or all**).

-   OR finds **at least one** of the words, or terms in the search (one
    **or** the other).

-   NOT is useful **to exclude** a term that you don't want found in the
    search.

**More extensive help on operators and other search tips** are available
through the Search Tip hyperlink on the Search Page (See appendix A).

**Example of Boolean Operators** used while searching on the terms cats
& dogs.

1\. Search for: cats OR dogs. (**operator** must be in **UPPER CASE**)

**OR** = all results that have either cats **or** dogs. Results meet one
criteria or the other.

OR

**CATS** **DOGS**

(All references to) (All references to)

**Results** will be the UNION of all mention of cats [and]{.underline}
all mention of dogs**.**

2\. Search for: cats AND dogs. Results must meet BOTH CRITERIA

**AND** = all results that include references to both cats **and** dogs.

AND

**CATS** **DOGS**

**[BOTH]{.underline}**

)

**Poodles**(NOT Poodles

Results will be the INTERSECTION, or all references to **both** cats and
dogs.

3\. To EXCLUDE some potential results, **poodles** for example, use NOT
after the main search criteria. **Example: cats AND dogs NOT poodles**

Results will be the same as the cats AND dogs search above (the
intersection of the two criteria) **but without the small circle
representing documents or web sites that mention poodles**.

## SEARCH EXAMPLE

1.  **Search** [Oversight Collection]{.underline} for the phrase:

    site profile (No quotation marks needed)

2.  Note the number of matches.

3.  Use the [Refine Search]{.underline} option to add the following
    words to your search:

    **Rocky Flats OR 1988**

4.  Write down the number of matches (documents in this example) in your
    result set..

5.  Next **refine your [original]{.underline} search** (see \# 1.). Use
    the BACK Button to go back to the results of your first search;
    Enter these words: **Rocky Flats AND 1988**. Click on Refine Search.

6.  Note the number of matches/results.

7.  Do same refined search (# 5) **but make** **Rocky Flats all LOWER
    CASE**: rocky flats

8.  Note the results. Using all lower case should make no difference in
    your results. The Search feature does not look at upper or lower
    case except when double quotation marks are used; it is usually
    easier to use all lower case letters.

# CUSTOMER SERVICE

![](media/image25.emf)

The Customer Service page on the TIS site is organized to provide all
users with

-   information about services offered, such as web site development,
    electronic publishing tools & guidance, research on information
    sources & documents, to name just a few.

-   opportunities to provide feedback on the TIS Web Site

-   help with any aspect of the TIS Web Site

-   new on-line forms and registration forms for CAIRS, ORPS and other
    ES&H data bases.

Here is a view of the top of the Customer Service web page:

![](media/image26.emf){width="5.027777777777778in"
height="3.4409722222222223in"}

Note: There are [hyperlinks]{.underline} to ES&H Helpline and the TIS
Comment Form strategically placed at the top of the page.'

**Services are broken down into two categories**:

1.  Those available to the entire DOE ES&H Community, and

2.  Those services available only to the Office of Environment, Safety &
    Health.

**The next part of the Customer Service Home Page** (next page)
**introduces each of the 10 currently available services** **with a
brief summary**. A click of the mouse on any of these links or icons
takes users to the home page for that service.

[Customer Service Home Page (Continued)]{.underline}:

![](media/image27.emf){width="4.704166666666667in"
height="4.829861111111111in"}

![](media/image28.emf){width="3.9256944444444444in"
height="2.1465277777777776in"}

+-------------------------+--------+---+-------------------------------+
| \~\                     |        |   | ![](media/image29.emf)        |
| ~\~\~\~\~\~\~\~\~\~\~\~ |        |   | {width="1.6166666666666667in" |
|                         |        |   | h                             |
| \~\~\~\~\~\~            |        |   | eight="1.1402777777777777in"} |
|                         |        |   |                               |
| \~\                     |        |   | Do something with your Web    |
| ~\~\~\~\~\~\~\~\~\~\~\~ |        |   | Site\....                     |
|                         |        |   |                               |
| \~\~\~\~\~\~\~\~        |        |   |                               |
|                         |        |   |                               |
| \...\...\.....          |        |   |                               |
+-------------------------+--------+---+-------------------------------+

# CLASS EXERCISES - APPENDIX A 

## Digital Library Full Text Search Exercise 

(Seminar Exercise)

1.  Perform a single search of the Regulations section of the Digital
    Library looking for two terms in close proximity to each other, as
    they might be in a phrase or discussion of both terms or issues:

> human
>
> radiation

2.  Note the number of documents in the results; look over their titles
    to determine whether or not they appear to be relevant to "human
    radiation"? In other words, was the search productive? If not, can
    you determine why?

## Search Exercise

(Seminar Exercise)

Go to TIS' main SEARCH page and perform the following tasks:

1.  Search the **Regulations** section of the Library **and the**
    **Oversight** document collection (under Reports) for all documents
    that contain: either **environmental restoration [or]{.underline}
    air quality**.

Record the number of matches and total number of documents.

2.  Next search the same two areas for documents that contain both
    **environmental restoration [and]{.underline} air quality**. Record
    your results.

3.  Finally, **REFINE** your search by adding that the documents found
    in your last search must also contain the words: **Rocky Flats**.
    Record your final results.

4.  If you have time, try an example from your own field of work.

# 

# 

# 

#  

# SEARCH TIPS - APPENDIX B

##  

## ES&H TIS Search Tips

**The ES&H TIS system uses the Verity Search 97 search engine which has
some differences in query compilation than our old search engine WAIS**.
If you were getting good at writing queries using WAIS than this
tutorial is a must so your queries will return valid results. Writing a
query is a way to ask a question about a subject. The way you ask
questions in the form of queries determines which documents will be
returned. The simplest way is to enter words that describe the subject
you are interested in. The information below introduces how to write
queries using Verity search features, and covers:

-   How to write basic queries

-   How to incorporate Verity operators

-   Query examples

**How to Write Basic Queries**

You can write a basic query using words and phrases, separated by
commas. If you want to see documents about using text editors to create
Web documents, you can start with a single-word query, such as:

editor

In this case, your query finds all the documents that include the word
\"editor.\" However, this search would include not only documents about
text editors, but also documents about people who are editors. (You
don\'t have to specify the plural form, because a basic search includes
stemmed variations, such as \"editors.\") Documents about the Web that
did not include the word \"editor\" would not be retrieved.

To ask for **more specific** results, you could enter **several words or
phrases, separated by commas**, that describe the subject more
precisely, such as:

text editor, document, web

In this case, your query finds documents that contain \"text editor,\"
\"document,\" or \"Web.\" (Case doesn\'t matter in queries: a word
entered in lower case will match words in upper case, lower case, or
mixed case.) The most relevant documents, such as those that discuss
creating HTML documents for the Web using a text editor, will appear at
the top of the results list.

**How to Incorporate Verity Operators**

You can make your queries more specific by combining the words you used
for basic queries with operators. Operators are special words that are
used to indicate logical relationships between the descriptive terms
that make up your query.

**Here are basic operators that you can specify as part of queries**:

+-----------------------------------+-----------------------------------+
| **Operator**                      | **Description**                   |
+-----------------------------------+-----------------------------------+
| AND                               | Finds documents that contain all  |
|                                   | of the search elements you        |
|                                   | specify.                          |
|                                   |                                   |
|                                   | Ex: nuclear AND workers           |
+-----------------------------------+-----------------------------------+
| OR                                | Finds documents that show         |
|                                   | evidence of at least one of your  |
|                                   | search elements.                  |
|                                   |                                   |
|                                   | Ex: nuclear OR workers            |
+-----------------------------------+-----------------------------------+
| NOT                               | Finds documents containing the    |
|                                   | word preceding it and excludes    |
|                                   | documents containing the word     |
|                                   | that follows it.                  |
|                                   |                                   |
|                                   | Ex: nuclear NOT control rods      |
+-----------------------------------+-----------------------------------+
| \<NEAR\>                          | Finds documents containing        |
|                                   | specified search terms, where the |
|                                   | closer the search terms are       |
|                                   | within a document, the higher the |
|                                   | document\'s score.                |
|                                   |                                   |
|                                   | Ex: nuclear \<NEAR\> control rods |
+-----------------------------------+-----------------------------------+
| \<SENTENCE\>                      | Finds documents that include all  |
|                                   | of the words you specify within   |
|                                   | the same sentence.                |
|                                   |                                   |
|                                   | Ex: nuclear \<SENTENCE\>          |
|                                   | pressurized water reactor         |
+-----------------------------------+-----------------------------------+
| \<PARAGRAPH\>                     | Finds documents that include all  |
|                                   | of the search elements you        |
|                                   | specify within a paragraph.       |
|                                   |                                   |
|                                   | Ex: nuclear \<PARAGRAPH\> boiling |
|                                   | water reactor                     |
+-----------------------------------+-----------------------------------+
| \<THESAURUS\>                     | Thesaurus operator that searches  |
|                                   | for documents containing words    |
|                                   | that are synonyms for the word    |
|                                   | you specify.                      |
|                                   |                                   |
|                                   | Ex: \<THESAURUS\> altitude        |
+-----------------------------------+-----------------------------------+
| , (comma)                         | Finds documents containing at     |
|                                   | least one of the words specified, |
|                                   | ranking them using \"the more,    |
|                                   | the better\" approach, so         |
|                                   | documents with the most evidence  |
|                                   | of the words searched for are     |
|                                   | given the highest rank.           |
|                                   |                                   |
|                                   | Ex: nuclear, reactor,             |
|                                   | pressurized, accident             |
+-----------------------------------+-----------------------------------+

NOTE: **AND, OR, and NOT are treated as operators by default**, and do
not require brackets. If you want to use them as literal words, place
them in double quotes. All other operators must be placed within
brackets.

**More About Operators**

**Here are some additional operators that you can specify as part of
queries**:

+-----------------+----------------------------------------------------+
| **?**           | Wildcard operator that represents any one          |
|                 | character. You can use a ? to specify the first    |
|                 | letter of a word.                                  |
|                 |                                                    |
|                 | Ex: DOE Order 420.?                                |
+-----------------+----------------------------------------------------+
| **\***          | Wildcard operator that represents one or more      |
|                 | characters. You cannot use a \* to specify the     |
|                 | first letter of a word.                            |
|                 |                                                    |
|                 | Ex: hand\* (finds handbook, handle, handball,      |
|                 | etc.)                                              |
+-----------------+----------------------------------------------------+
| **\'**          | Placing a word in single quotation marks finds     |
|                 | stemmed variations of                              |
| (single quotes) |                                                    |
|                 | the word. NOTE: The default behavior is to find    |
|                 | stemmed variations if no quotation marks are used. |
|                 |                                                    |
|                 | Ex. \'edit\' (finds \"edited\", \"editing\",       |
|                 | \"edition\", etc.)                                 |
+-----------------+----------------------------------------------------+
| **\"**          | Placing a word in double quotation marks finds     |
|                 | exact matches only,                                |
| (double quotes) |                                                    |
|                 | excluding stemmed variations of the word.          |
|                 |                                                    |
|                 | Ex: \"edit\" (does not find \"edited\", editing\", |
|                 | edition\", etc.)                                   |
+-----------------+----------------------------------------------------+

**[Query Examples]{.underline}:**

Using these examples, you can write queries that will return exactly the
information you want.

**Finding Words**

Most queries can be written by entering the words and phrases you\'re
interested in, separated by commas. If you were looking for information
about the Web or about using laptop computers, you could enter:

web, laptop computers

This query returns documents that contain the terms \"Web\" (case
doesn\'t matter in queries), \"laptop computers,\" or both. Your results
list will display a ranked list of documents, with the most relevant
documents at the top of the list.

**Finding Phrases**

Perhaps you want to see documents that refer to a series of words that
occur in a specific order, such as \"Web publishing with HTML\". You
could enter the whole phrase:

web publishing with html

This query returns only documents that contain all of these words in the
exact sequence you specified, including stemmed variations of the search
terms.

**Finding a Specific Subject**

The simple query returned some documents about the Web, some documents
about laptop computers, and some about both subjects. If your real
interest is in accessing the Web using a laptop computer, you can use
the AND operator to be more specific. You could enter:

web AND laptop computers

This query returns only those documents that contain both \"Web\" and
\"laptop computers\" in the same document, so this list will be shorter
than the results of the query written using commas. (You can enter AND
in lower case and it will still be treated as an operator.)

AND is treated as an operator unless it is surrounded by quotation
marks. So if you want to use the word \"and\" as part of a phrase, place
it inside quotation marks. For example, to search for the phrase
\"addresses and URLs\", you would enter:

addresses \"and\" URLs

**Excluding Terms**

You might want to specifically exclude certain documents from your
results list. For example, you might want to see documents about most
Web browsers, but you\'re not interested in Lynx. You could enter:

web browser NOT lynx

This query returns only documents referring to Web browsers that do not
also mention Lynx. If a document includes both \"Web browser\" and
\"Lynx,\" it will be excluded.

Last modified: Friday, May 29, 1998 11:29:22

Search Tips is a reprint of the Search Tips in the TIS Web Site's main
Search section.

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height="0.7305555555555555in"}

# Class Notes

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