> **US Department of Energy**
>
> **Safety System Oversight Meeting Minutes**
>
> **May 13-14, 2008, Tuscany Hotel, Las Vegas, NV**
>
> **Discussion:**
>
> Forty-two people attended the SSO meeting sessions (agenda and
> attendance list attached). They heard from a number of DOE speakers
> and from Defense Board Staff and the Institute for Nuclear Plant
> Operations. Major topics included a presentation of the draft report
> of the SSO Implementation Improvement Working Group and a working
> session on the path forward and action items.
>
> **Outcomes:**
>
> The meeting was well received and the participants endorsed future
> events for SSO professionals. The work on a path forward resulted in:

-   Agreement that the requirement for the SSO function needs to be
    formalized in directives. Currently it is only in the FTCP Manual,
    but should be in a directive. DOE O 420.1B (Facility Safety) and DOE
    O 226.1 (Oversight) are possibilities. The directive should refer to
    a Technical Standard for details.

-   Agreement for a working group to develop a draft Standard similar to
    DOE STD 1063 (Facility Representatives) in about 3 months for a
    follow-on meeting in Albuquerque.

-   SSO Qualification Standard development would follow the SSO Standard

-   Agreement to develop a "Charter" for the SSO community similar to
    the Facility Representative and Fire Protection communities

-   Agreement that there should be an SSO champion similar to the
    Facility Representative and Fire Protection communities; the
    sponsoring organization and person are not yet determined

-   Agreement to finalize the draft report on the improvement project
    with input from the meeting

-   Agreement to some content and links for the SSO Web Page when the
    HSS sites are restored to full operation

-   Agreement on desired content and plans for an SSO workshop in 2009.
    It would be 3-4 days, include a 1-day training session, include a
    parallel contractor Cognizant System Engineers workshop in
    cooperation with the Energy Facility Contractors Group, and will
    probably be independent of the Facility Representative workshop.

**Safety System Oversight**

**Annual Face-to-Face Workshop**

**May 2008**

**AGENDA**

**Tuesday, May 13**

1:00 Introductions

1:15 Welcome: Karen Boardman

1:30 SSO Program Review: High Level Overview and Results: Earl Hughes,
HS-21

> 2:00 INPO Commercial Nuclear System Engineer Programs: George
> Mortensen, INPO

2:30 Break

2:45 EFCOG System Engineer Program Improvement Initiatives: Ken Keith,
Y-12

3:15 DNFSB Perspective: Jay DeLoach

3:45 Independent Oversight's Review of SSO programs; Shiv Seth, HS-64

4:15 NTC SSO Training Courses: Jim Szenasi, NTC

**Wednesday, May 14**

8:30 SSO Program Best Practices Presentations

10:30 Break

> 10:45 Detailed Discussion on SSO Program Improvement Project and
> Recommended Program Improvements (Might need to continue in afternoon)

\- SSO Qualification Standard

\- Staffing Analysis Revision (Pros and Cons)

\- SSO Standard Development (Pros and Cons)

12:00 Summary/Action Item review

1:00 Room available for further discussions.

SSO Meeting Attendees May 2008 FACREP/FTCP/SSO conference Las Vegas, NV

  -------------- ------------------ ----------------------------- -------------- -----
  Name           Organization       E-mail                        Phone          Day

  Scott, Gary    CBFO-DOE           gary.scott@wipp.ws            575-234-7336   1

  Gamlin, Glenn  CBFO-DOE FR        glenn.gamlin@wipp.ws          575-234-8316   1

  DeLoach, Jay   DNFSB              jayd@dnfsb.gov                202-694-7117   1

  Toomer, Tarla  EM-40              tarla.toomer@hq.doe.gov       202-586-0950   1

  Ghovanlou, Ali HS-10              ali.ghovanlou@hq.doe.gov      301-903-8805   1

  Hughes, Earl   HS-21              earl.hughes@hq.doe.gov        202-586-0065   1, 2

  O'Brien, Jim   HS-21              jim.O'Brien@hq.doe.gov        301-903-1408   1, 2

  Szanasi, Jim   HS-52              jszenasi@ntc.doe.gov          505-845-5170   1

  Seth, Shiv     HS-64              shivaji.seth@hq.doe.gov       301-903-9825   2

  Boston, Robert ID-DOE             bostonrd@id.doe.gov           208-533-4250   1, 2

  Harshbarger,   ID-DOE             harshbrk@id.doe.gov           208-526-0568   1, 2
  Roger                                                                          

  Natoni,        ID-DOE             natonicd@id.doe.gov           208-533-7090   1, 2
  Christian                                                                      

  Newbry, Dary   ID-DOE             newbryrd@id.doe.gov           208-526-5859   1, 2

  Beausoleil,    ID-DOE AM          beausogl@id.doe.gov           208-526-5558   1
  Geoffrey                                                                       

  Mortensen,     INPO               mortensengk@inpo.org          770-644-8799   1
  George                                                                         

  Fischahs,      LASO SSO           cfischahs@doeal.gov           505-665-3824   1, 2
  Chris                                                                          

  Retelle, John  LSO-NNSA           john.retelle.@oak.doe.gov     925-422-3483   1, 2

  Tran, Quang    LSO-NNSA           quang.tran@oak.doe.gov        925-423-9222   1, 2

  Hutmaker, Matt NE-32 Facil Mgt    matthew.hutmaker@hq.doe.gov   301-903-3921   1, 2
                 Team Ldr                                                        

  Robinson,      NE-43              brian.robinson@hq.doe.gov     301-903-5694   1
  Brian                                                                          

  Kendall, Rick  NA-173             rick.kendall@nnsa.doe.gov     301-903-3102   1

  Childers, Mike NSO-NNSA FR        childers@nv.doe.gov           702-295-2470   1

  Alderson, Ron  NSO-NNSA Prog Mgr  alderson@nv.doe.gov           702-295-0177   1, 2

  Enyeart, Tom   NSO-NNSA SSOR      enyeartt@nv.doe.gov                          1

  Kelly, Larry   ORO-DOE AM, ES&H   kellylc@oro.doe.gov           865-576-0891   1

  Hawks, Brenda  ORO-DOE EM         hawksbl@oro.doe.gov           865-576-2503   1, 2

  Harris, Tyrone ORO-DOE Sr QA Engr harrist@oro.doe.gov           865-576-0953   1

  Scott, Walter  ORP-DOE SSO Supvsr walter_b_scott@orp.doe.gov    509-376-0756   1, 2

  Harris, Todd   PX-B&W Sys Engr    trharris@pantex.com           806-477-3894   1, 2
                 Mgr                                                             

  Tedrow, Jeff   PX-NNSA Lead Sys   jtedrow@pantex.doe.gov        806-477-3174   2
                 Engr                                                            

  Hill, Burt     RL-DOE Engr Team   burton_e_hill@rl.gov          509-376-6863   2
                 Lead                                                            

  Alsdorf, Mark  SC-NNSA            malsdorf@doeal.gov            505-845-6448   1

  Chaney, Dave   SC-NNSA            dchaney@doeal.gov             505-845-4300   1

  Corey, Ray     SC-NNSA            rcorey@doeal.gov              505-845-5298   1

  Eggleston,     SC-NNSA            jeggleston@doeal.gov          505-845-5623   1
  Jody                                                                           

  MacDougall,    SC-NNSA            amacdougall@doeal.gov         505-845-4280   1, 2
  Albert                                                                         

  Boardman,      SC-NNSA Director   kboardman@doeal.gov           505-845-6050   1
  Karen                                                                          

  Blake, Don     SR-DOE             donald.blake@srs.gov          803-208-8245   1, 2

  Kekacs, Jim    SR-DOE             james.kekacs@srs.gov          803-208-1526   1, 2

  Mikolanis,     SR-DOE             michael.mikolanis@srs.gov     803-208-1223   1
  Mike                                                                           

  Guerry, Jimmy  SRSO-NNSA AM       jimmy.guerry@nnsa.srs.gov     803-208-1218   1, 2

  Hamilton, Mark SSO-NNSA           mhamilton@doeal.gov           505-845-4045   1, 2
  -------------- ------------------ ----------------------------- -------------- -----

Day 1: Afternoon of May 13 Day 2: Morning of May 14