PART 1813

**SIMPLIFIED ACQUISITION PROCEDURES**

**TABLE** **OF CONTENTS**

1813.000 Scope of part.

1813.003 Policy.

**SUBPART [1813.1](#subpart-1813.1--procedures) PROCEDURES**

106. Soliciting competition, evaluation of quotations or offers, and

documentation.

1813.106-3 Award and documentation.

**SUBPART [1813.3](#subpart-1813.3--simplified-acquisition-methods)
SIMPLIFIED ACQUISITION METHODS**

1813.301 Governmentwide commercial purchase card.

1813.301-70 Purchase card documentation.

1813.301-71 Training.

1813.301-72 Approving official.

1813.301-73 Program officials.

1813.302 Purchase orders.

1.  General.

1813.302-570 NASA solicitation provisions.

1813.302-70 Purchase orders under section 8(a) of the Small Business
Act.

1813.303 Blanket Purchase Agreements (BPAs).

1813.303-3 Preparation of BPAs.

1813.307 Forms.

**PART 1813**

**SIMPLIFIED ACQUISITION PROCEDURES**

**1813.000 Scope of part.**

[**FAR Part
13**](http://www.arnet.gov/far/current/html/Subpart_13_1.html#1077726)
and 1813 do not apply to NASA Research Announcements (NRA) and
Announcements of Opportunity (AO). These acquisitions shall be conducted
in accordance with the procedures in
[**1835.016-71**](http://www.hq.nasa.gov/office/procurement/regs/1835.htm#1835.016-71)
and [**1872**](http://www.hq.nasa.gov/office/procurement/regs/1872.htm),
respectively. However, awards resulting from NRAs or AOs that are to be
made as procurement instruments, can be made as either a contract or a
purchase order. When a purchase order is used, it must not exceed the
simplified acquisition threshold and must include the appropriate
clauses pertaining to data rights, key personnel requirements, and any
other requirements determined necessary by the contracting officer.
Contracting officers must determine whether obtaining the contractor\'s
acceptance of the order is necessary (see [**FAR
13.302-3(a)**](http://www.arnet.gov/far/current/html/Subpart_13_3.html#1046507)).

**1813.003 Policy.**

\(g\) Acquisitions under these simplified acquisition procedures shall
be fixed-price, except as provided under the unpriced purchase order
method in [**FAR
13.302-2**](http://www.arnet.gov/far/current/html/Subpart_13_3.html#1046498).

# 

# Subpart 1813.1\--Procedures

**1813.106 Soliciting competition, evaluation of quotations or offers,
award and documentation.**

#### 

#### 1813.106-3 Award and documentation.

\(b\) (3) (ii) For purchases up to \$50,000, documentation shall be
limited to a brief notation in the file indicating the rationale for
selecting other than the lowest priced offer.

### 

### Subpart 1813.3\--Simplified Acquisition Methods

### 

### 1813.301 Governmentwide commercial purchase card.

\(a\) The procurement officer or deputy procurement officer shall
designate individual cardholders in accordance with center procedures,
subject to the following limitations:

**(i)** Personnel other than contracting officers may be designated as
cardholders for micro-purchases and for individual orders under BPAs up
to \$5,000 (see 1813.303-3(a)(4)), provided they complete training
adequate to ensure appropriate use of the purchase card.

**(ii)** The procurement officer\'s designation shall be in writing and
shall specify the scope of the cardholder\'s authority.

**(iii)** The center shall establish and maintain administrative
procedures and management controls required by the General Services
Administration (GSA). Purchases made with the Governmentwide commercial
purchase card shall comply with the instructions and procedures issued
by GSA as well as applicable parts of the FAR and NFS.

\(b\) The Governmentwide commercial purchase card may be used to order
and pay for purchases under contracts established under [**FAR Part
8**](http://www.arnet.gov/far/current/html/Subpart_8_1.html#1047105)
procedures, up to the simplified acquisition threshold (except see
paragraph (a)**(i)** of this section for dollar limitations for
personnel other than contracting officers).

\(c\) The Governmentwide commercial purchase card may be used to order
and pay for purchases in the circumstances described in [**FAR
13.301(c)**](http://www.arnet.gov/far/current/html/Subpart_13_3.html#1046479)
up to the simplified acquisition threshold (except see paragraph
(a)**(i)** of this section for limitations for personnel other than
contracting officers). Except as authorized in paragraphs (b) and (c) of
this section, the Governmentwide commercial purchase card may not be
used for purchases in excess of \$25,000. Purchases above the
micro-purchase threshold shall comply with all applicable statutory and
regulatory requirements, including the following:

**(i)** Small business set-aside (see [**FAR
13.003(b)**](http://www.arnet.gov/far/current/html/Subpart_13_1.html#1046548)).

**(ii)** Representations and certifications. The applicable items from
the provision at [**FAR
52.212-3**](http://www.arnet.gov/far/current/html/52_212_213.html#1046544),
Offeror Representations and Certifications\--Commercial Items, shall be
obtained for commercial or noncommercial purchases. This information may
be obtained orally from vendors.

**(iii)** Maximum practicable competition (see [**FAR
13.106-1**](http://www.arnet.gov/far/current/html/Subpart_13_1.html#1046628)).

**(iv)** Implementation of the applicable contract clauses. This
requirement may be satisfied by forwarding a completed SF 1449,
appropriately modified to reflect purchase card terms, to the awardee
after placing the order via the card, provided that the awardee must be
notified of, and agree to, the applicability of the SF 1449 clauses when
the order is placed.

**1813.301-70 Purchase card documentation.**

Documentation of purchases shall be minimized. For transactions below
the micro-purchase threshold, the card holder shall maintain a brief log
of purchases and a file of monthly purchase card statements indicating
whether item receipt has occurred. For purchases above the
micro-purchase threshold, see 1813.106-3(b)(3)(ii).

**1813.301-71 Training.**

All cardholders and approving officials must complete training prior to
receiving a purchase card. Training will address the responsibilities of
the cardholder and approving official, prohibited purchases, purchase
limitations, and sources of supply.

**1813.301-72 Approving official.**

The approving official is the individual who reviews and approves a
cardholder\'s monthly statement of purchases. The approving official
shall be the cardholder\'s immediate or higher level supervisor; in no
case shall cardholders approve their own statement of purchases. Unless
center procedures otherwise provide for their designation, the
procurement officer shall designate approving officials.

**1813.301-73 Program officials.**

\(a\) The NASA Shared Services Center, Procurement Division, is the
agency program coordinator.

\(b\) The procurement officer shall identify the center program
coordinator and the center billing office point of contact, and provide
their names to the agency program coordinator.

**1813.302 Purchase orders.**

**1813.302-1 General.**

(a) See 1813.003(g).

**1813.302-570 NASA solicitation provisions.**

(a)(1) The contracting officer may use the provision at 1852.213-70,
Offeror Representations and Certifications---Other Than Commercial
Items, in simplified acquisitions exceeding the mircro-purchase
threshold that are for other than commercial items. This provision shall
not be used for acquisition of commercial items as defined in [**FAR
2.101**](http://www.arnet.gov/far/current/html/Subpart_2_1.html#1046493).

\(2\) This provision provides a single, consolidated list of
certifications and representations for the acquisition of other than
commercial items using simplified acquisition procedures and is attached
to the solicitation for offerors to complete and return with their
offer.

\(i\) Use the provision with its Alternate I in solicitations for
acquisitions that are for, or specify the use of recovered materials
(see [**FAR
23.4**](http://www.arnet.gov/far/current/html/Subpart_23_4.html#1046478)).

\(ii\) Use the provision with its Alternate II in solicitations for the
acquisition of research, studies, supplies, or services of the type
normally acquired from higher education institutions (see [**FAR
26.3**](http://www.arnet.gov/far/current/html/Subpart_26_3.html#1017031)).

\(iii\) Use the provision with its Alternate III in solicitation which
include the clause at [**FAR
52.227-14**](http://www.arnet.gov/far/current/html/52_227.html#1109286),
Rights in Data---General (see [**FAR
27.404(d)(2)**](http://www.arnet.gov/far/current/html/Subpart_27_4.html#999133)
and 1827.404(d)).

\(b\) The contracting officer may insert a provision substantially the
same as the provision at 1852.213-71, Evaluation---Other than Commercial
Items, in solicitations using simplified acquisition procedures for
other than commercial items when a trade-off source selection process
will be used, that is, factors in addition to technical acceptability
and price will be considered. (See [**FAR
13.106**](http://www.arnet.gov/far/current/html/Subpart_13_1.html#1046627).)

**1813.302-70 Purchase orders under section 8(a) of the Small Business
Act.**

Purchase orders made using simplified acquisition procedures are
authorized for 8(a) acquisitions under the simplified acquisition
threshold.

**1813.303 Blanket Purchase Agreements (BPAs)**

**1813.303-3 Preparation of BPAs.**

(a)(4) Non-GS-1102 or -1105 personnel shall not be authorized to place
individual orders under a BPA in an amount greater than \$5,000. For
sole source orders above \$2,500, a contracting officer's determination
is required in accordance with [**FAR
13.106-1(b)(1)**](http://www.arnet.gov/far/current/html/Subpart_13_1.html#1046628).

**1813.307 Forms.**

\(b\) Installations may use locally prescribed forms.

\(c\) Installations may use locally prescribed forms.

\(d\) The SF 44 may be used for purchases of aviation fuel and oil of
\$10,000 or less.