**DATA ITEM DESCRIPTION**

**Title:** Request for Government Furnished Materiel

**Number:** DI-MGMT-80408B **Approval Date:** 15 MAY 1998

**AMSC Number:** A7309 **Limitation:** N/A

**DTIC Applicable:** No **GIDEP Applicable:** No

**Office of Primary Responsibility:**

**Applicable Forms:** N/A

**Use/relationship:**

The Request for Government Furnished Materiel (GFM) contains the
information required to identify and respond to a contractor's request
for GFM.

This data item description (DID) enables the supply activity to furnish
GFM without interrupting the contractor's productivity.

This DID contains the format and content preparation instructions for
the data product generated by the specific and discrete task requirement
as delineated in the contract.

This DID is applicable to all contracts in which the Government is
required to furnish Government materiel to a contractor.

This DID supersedes DI-MGMT-80408A.

**Requirements:**

1.  [Format.]{.underline} The Request for Government Furnished Materiel
    format shall bean 80-column format.

2.  [Content.]{.underline} The Request for Government Furnished Materiel
    shall contain the following:

2.1 [Document Identifier Code (DIC) (CC 1-3).]{.underline} Code which
identifies the purpose of this transaction and the system to which it
pertains.

a.  "AO\_" for requisition. Third position of the DIC will be specified
    in the contract.

b.  "AT\_" follow-up which converts AO\_ if no record of AO\_. Third
    position of the DIC is the same as the AO\_.

c.  "AC1" for cancellation request.

d.  "AF1" for follow-up to requisition.

e.  "AM\_" for requisition modifier. Specified third position of demand
    document. This transaction may only be used to modify the project
    code, priority designator, advice code, and/or required delivery
    date.

2.2 [Routing Identifier Code (IUC) (CC 4-6).]{.underline} Code which
identifies the address to which this transaction is to be sent. The RIC
shall be the Management Control Activity (MCA) as specified in the
contract.

2.3 [Media and Status Code (CC 7).]{.underline} Code which identifies
the type of supply status to be furnished. To be specified in the
contract.

2.4 [National Stock Number (NSN) (CC 8-22).]{.underline} The appropriate
13-digit NSN of authorized GFM as specified in the contract.

2.5 [Unit of Issue (U1) (CC 23-24).]{.underline} The 2-position
alphabetic abbreviation expressing a determinate quantity of an item
that will be issued, by which accountable records are maintained. To be
as specified in the contract.

2.6 [Quantity to be Requisitioned (CC 25-29).]{.underline} Appropriate
quantity right justify and zero filled. Example: 100 shall be written as
00100. Quantities not to exceed quantities cited in the contract unless
authorized by the Procuring Contracting Officer (PCO).

2.7 [Requisitioner Address (CC 30-35).]{.underline} Six-position
Department of Defense Activity Address Code (DODAAC) which is assigned
to the contractor after contract award. This (DODAAC) shall be obtained
from the PCO and authorizes the contractor to receive or ship materiel
and facilitates filling.

2.8 [Requisition Date (CC 36-39).]{.underline} The Julian date in the
document number assigned by the requisitioner (example: January 1, 1987,
shall be written as 7001).

2.9 [Serial Number Code (CC 40-43).]{.underline} Number used to identify
a specific document number shall be contractor assigned, beginning with
0001 for each requisition date, unless specified in the contract.

2.10 [Demand Code (CC 44).]{.underline} Constant "N" which indicates to
the materiel manager that this is a nonrecurring requirement.

2.11 [Supplementary Address (CC 45-50).]{.underline} This field is to be
filled only in those cases in which the contract provides for shipment
of materiel to a subcontractor. In those cases, a six position DODAAC is
assigned to the subcontractor after contract award. This DODAAC shall be
obtained from the PCO and authorizes shipment of materiel to a
subcontractor, this 4eld shall be left blank.

2.12 [Signal Code (CC 51).]{.underline} Designates to the MCA the
field(s) containing DODAAC(S) of the receiving and billing activity. To
be as specified in the contract.

2.13 [Fund Code (CC 52-53).]{.underline} Code identifying the
appropriation fund, fiscal year, and whether transaction is reimbursable
or non reimbursable. To be as specified in the contract.

2.14 [Distribution Code (CC 54).]{.underline} Identifies MCA to receive
status. To be as specified in the contract.

2.15 [Blank (CC 55-56).]{.underline}

2.16 [Project Code (CC 57-59).]{.underline} Identifies transactions for
specific projects or programs for funding and costing. To be as
specified in the contract.

2.17 [Priority (CC 60-61).]{.underline} Code assigned to incoming
requisition to define priority of

processing within the issue routine. To be as specified in the contract.

2.18 [Required Delivery Date (CC 62-64).]{.underline} Calendar day by
which materiel is required. Julian day, example: 15 Jan shall be written
as 015. Optional field which maybe left blank.

2.19 [Advice Code (CC 65-66).]{.underline} Alphanumeric code used by
requisition originators to provide instructions to the MCA. To be as
specified in the contract.

2.20 [Blank (CC 67-69).]{.underline}

2.21 [Contract Call Order Number (70-73).]{.underline} If applicable,
enter the four-position call order number. If no call order exists, this
field shall be left blank.

2.22 [Contract Line Item Number (CLIN) {CC 74-77).]{.underline}
Mandatory entry, must contain the four-position CLIN against which the
GFM is requested.

2.23 [Subordinate Contract Line Item Number (SUB-CLIN) (CC
78-79).]{.underline} Enter the two position SUB-CLIN if applicable. If
no SUB-CLIN exists, this field shall be left blank.

24. [Blank (CC 80).]{.underline}

END OF DI-MGMT-80408B