**FY2001** **Federal Fleet Report**

Dear Reader:

We are pleased to present the Federal Fleet Report for fiscal year 2001.
This is the second year that the report was produced through the Federal
Automotive Statistical Tool (FAST), an Internet-based system that
collects fleet data from Federal agencies to satisfy several distinct
reporting requirements.

Once again, delays plagued the publication of this report. This was not
due to systems problems, as was the case with the first FAST-produced
report for fiscal year 2000; rather, anomalies within the data reported
by several agencies necessitated reopening the system for corrections
and additional information. In some cases, the anomalies were the result
of inaccurate information in the database for fiscal year 2000,
indicating that as familiarity with FAST increases, the data get better.

Improvements to FAST continue. We also hope to revise the Federal Fleet
Report in the near future to provide more helpful information, and more
valuable comparisons with prior year data. Our goal is to increase the
usefulness and timeliness of the Federal Fleet Report. If there are
changes to this report that you would like to see, please contact us at
<vehicle.policy@gsa.gov>.

We trust that this year's report will be of value to you.

William T. Rivers

William T. Rivers

Director

Federal Vehicle Policy Division

Internet address for the Federal Vehicle Policy Division homepage:
<http://www.gsa.gov/vehiclepolicy>

## TABLE OF CONTENTS

Cover Page 1

Table of Contents 2

Introduction 3

Executive Summary -- Charts 1A, 1B, 1C 4

Federal Motor Vehicle Fleet Options 7

**CHARTS AND FIVE-YEAR TRENDS: FEDERALLY OWNED MOTOR VEHICLES** 8

Chart 2 -- Worldwide Inventory Changes Since 1996 9

Chart 3 -- Worldwide Inventory of Federally Owned and Leased Vehicles By
Vehicle Type 10

Chart 4 -- Worldwide Inventory of Federally Owned and Commercially
Leased Sedans

By Size Classification 11

Chart 5A -- Worldwide Inventory of Federally Operated Trucks 12

Chart 5B -- Truck Inventory by Agency Type 13

Chart 6 -- Worldwide Miles Operated 14

Chart 7A -- Average Miles per Vehicle by Vehicle Type 15

Chart 7B -- Average Mile Trends by Vehicle Type 16

Chart 8 -- Fuel Consumed by Fuel Type Gallon Equivalent 17

Chart 9 -- Alternative Fuel Consumed by Fuel Type Gallon Equivalent 18

Chart 10 -- Agency Owned and Commercially Leased Worldwide Operating
Cost Data By Cost Type 19

Chart 11 -- Agency Owned Worldwide Operating Cost Data by Vehicle Type
Including Depreciation 20

Chart 12 -- Average Cost Per Mile by Vehicle Type -- Domestic 21

**DETAILED TABLES: FEDERALLY OWNED MOTOR VEHICLES** 22

Table 1 -- Worldwide Inventory of Federally Owned Motor Vehicles---All
Agencies 23

Table 2 -- Worldwide Inventory of Federally Owned Motor
Vehicles---Foreign and Domestic 24

Table 3A -- Worldwide Inventory of Federally Owned and Commercially
Leased Sedans---All Agencies 25

Table 3B -- Worldwide Inventory of Commercially Leased Sedans---All
Agencies 26

Table 4 -- Worldwide Miles Operated 27

Table 5 -- Worldwide Average Miles Operated 28

Table 6 -- Fuel Consumed By Fuel Type Gallon Equivalent 29

Table 7 -- Worldwide Operating Cost Data, Including
Depreciation---Agency Owned 30

Table 8 -- Worldwide Average Cost per Mile 31

Table 9 -- GSA Fleet Vehicle Lease Data by Agency 32

Table 10 -- GSA Fleet Vehicle Inventory Data by Agency and Vehicle Type
33

Table 11 -- Federally Purchased Vehicles 34

**CHARTS, TRENDS, AND TABLES: COMMERCIALLY LEASED MOTOR VEHICLES** 38

Chart 13 -- Commercially Leased Vehicles: Average Number on Hand---All
Agencies (Domestic) 39

Chart 14 -- Commercially Leased Vehicles: Summary Cost Data (Worldwide)
40

Table 12 -- Worldwide Commercially Leased Vehicles---Average Number on
Hand 41

Table 13 -- Worldwide Commercially Leased Vehicles---Detailed Cost Data
42

**SUMMARY INFORMATION: FEDERAL MOTOR VEHICLES** 43

Table 14 -- Total Worldwide Federal Inventory by Vehicle
Type---Federally Owned and

Commercially Leased Motor Vehicles 44

Table 15 -- Total Worldwide Federal Inventory by Agency---Federally
Owned and

Commercially Leased Motor Vehicles 45

Table 16 -- Total Worldwide Federal Inventory and Cost Data by Agency 46

**FUEL TABLES AND CHARTS: FUELS USED, ACQUISITIONS, AND CONSUMPTION** 48

Chart 15 -- Total Vehicle Inventory by Fuel Type 49

Chart 16 -- Total Acquisitions by Fuel Type 50

Table 17 -- Total Vehicle Inventory by Agency and Fuel Type 51

Table 18 -- Total Vehicle Acquisitions by Agency and Fuel Type 52

Table 19 -- Fuel Consumed by Gallon Equivalent, Fuel Cost and Fuel Type
53

GLOSSARY 55

**FISCAL YEAR 2001 FEDERAL FLEET REPORT**

## INTRODUCTION

### OVERVIEW

Federal departments and agencies and their contractors use motor
vehicles to perform their missions. Vehicles are obtained from three
primary sources: purchase, commercial lease, and lease from GSA Fleet.
This report presents the inventory, utilization, cost, and fuel use
associated with this large fleet of vehicles. Data are summarized by
civilian, military, and Postal Service; as well as domestic, foreign,
and worldwide. Tables of data, charts that display the data graphically,
and trends are included as well.

Privately owned vehicles used by employees on official business are not
included; neither are short-term commercial rentals (less that 60 days).

### DATA COLLECTION 

This report summarizes data reported by Federal agencies in the Federal
Automotive Statistical Tool (FAST), an internet-based reporting
platform, which replaced the old Standard Form 82, *Agency Report of
Motor Vehicle Data*. It also includes data reported by GSA's Office of
Vehicle Acquisition and Leasing Services, which includes both GSA Fleet
and GSA Automotive. GSA Fleet is the component of GSA that manages a
fleet of non-tactical vehicles for use by other Federal agencies and
their contractors; GSA Automotive is the office that writes vehicle
specifications and contracts for the purchase of non-tactical motor
vehicles on behalf of all Federal activities.

As in previous editions of this report, fleet data for the General
Services Administration is displayed in various ways, depending on the
table or chart. In some cases, GSA is an agency like any other, using
fleet vehicles to perform its mission; in other cases GSA is a fleet
service provider to other agencies, much like a commercial leasing
company. Consequently, entries for GSA sometimes show a fleet of over
150,000 vehicles, with corresponding miles traveled and fuel used; and
at other times GSA's vehicles, miles, and fuel use are distributed among
the agencies by which the vehicles are used.

All agencies are required to report vehicle inventory and commercial
leasing information. Large fleets (over 2,000 vehicles) are also
required to report on cost, mileage, and fuel used; small agencies may
report these data voluntarily, in which case they are also included in
this report. The determination that a fleet is large or small depends on
the management structure within the agency; consequently, a single
agency may have multiple fleets, including large, small, or both. In
fiscal year 2001 there are 20 large and 19 small fleets represented in
this report.

### DISTRIBUTION

The Federal Fleet Report is available only via the internet. Printed
copies are not produced. Members of the Congress, Federal agencies,
libraries, private industry, researchers, and others are welcome to
view, download, or print the report from the Federal Vehicle Policy
Division homepage at <http://www.gsa.gov/vehiclepolicy>.

Questions and comments concerning this report may be addressed to:

> General Services Administration
>
> Office of Governmentwide Policy
>
> Federal Vehicle Policy Division -- MTV
>
> 1800 F Street, NW, Room 1241
>
> Washington, D.C. 20405
>
> or: <vehicle.policy@gsa.gov>

**FY2001 FEDERAL FLEET REPORT**

**EXECUTIVE SUMMARY**

**PURPOSE:**

This annual report is designed to provide essential statistical data for
worldwide Federal motor vehicle fleet operations. Review of the report
assists Government agencies in evaluating the effectiveness of the
operation and management of their individual fleets in order to
determine whether vehicles are being utilized properly and to identify
those high cost areas where fleet expenses can be reduced. The report is
also used by various segments of private industry in addition to State
and local governments.

**BACKGROUND:**

This report summarizes statistical data on agency-owned, GSA Fleet and
commercially-leased vehicles. The data also details each agency's fleet
categorizing their vehicles by civilian, military, postal service and
domestic, foreign, and worldwide. This report includes sedans, station
wagons, ambulances, buses, and trucks. Additional detail is provided for
sedan class and truck subtypes (4x2, 4x4, medium and heavy truck).
Charts and graphs present the trend and detailed table data. No data is
available for privately-owned vehicles.

**SUMMARY OF DATA:**

-   Federally operated vehicles totaled 596,114, a decrease of 1.08
    percent from FY 2000 (Chart 2).

-   There were 20 large fleets (over 2,000 vehicles) (Table 16).

-   35 percent of the Federal fleet is used by the Postal Service, 34
    percent by civilian agencies, and 31 percent by the military (Chart
    1B).

-   69 percent of the Federal fleet is owned by the using agencies, 29
    percent is leased from GSA Fleet, and 2 percent is leased
    commercially (Chart 1C).

-   Mileage decreased 1.28 percent, from 4.761 billion to 4.7001 billion
    (Chart 6).

-   Gallons of fuel consumed increased 1.63 percent, from 356.5 million
    to 362.3 million (Chart 8).

-   Reported use of alternative fuels increased 431 percent, from 1.830
    million gallon-equivalents to 9.743 million (Chart 8). This is
    almost certainly due to reporting errors in FY 2000.

-   Total cost of operation decreased .95 percent, from \$2.29 billion
    to \$2.27 billion (Chart 10).

-   Domestic average cost per mile increased 5.88 percent, from \$0.4586
    to \$0.4856. Foreign cost per mile decreased 22.75 percent, from
    \$0.7370 to \$0.5694 (Chart 12).

-   The number of commercially leased vehicles fell 23.13 percent, from
    14,732 to 11,324 (Table 12).

-   The total worldwide cost of commercial leasing decreased 13.5
    percent from \$77.5 million to \$67.0 million (Chart 14).

-   Several new agencies are included for the first time this year: the
    Corporation for National and Community Service, Defense Civil
    Preparedness Agency, Defense Contract Management Agency, Federal
    Mediation and Conciliation Service, and the National Transportation
    Safety Board.

**FY2001 FEDERAL FLEET REPORT**

**Executive Summary (Continued)**

**LARGE FLEETS:**

Those agencies operating fleets worldwide of over 2,000 vehicles
(including GSA Fleet provided, agency-owned, and commercially leased
vehicles) are listed below. Large Fleets represent 99% of the entire
fleet. Please refer to Table 16 for a complete breakdown.

![](media/image2.wmf){width="5.883333333333334in"
height="3.9618055555555554in"}

**Executive Summary (Continued)\
Charts 1A-C**

+------------------------------------+---------------------------------+
| **Chart 1A**                       | **Chart 1B**                    |
|                                    |                                 |
| ![](media/image3                   | ![](media/image4.wm             |
| .wmf){width="3.7916666666666665in" | f){width="2.7402777777777776in" |
| height="6.478472222222222in"}      | height="3.0729166666666665in"}  |
+------------------------------------+---------------------------------+
|                                    | **Chart 1C**                    |
|                                    |                                 |
|                                    | ![](media/image5.wm             |
|                                    | f){width="2.7402777777777776in" |
|                                    | height="3.025in"}               |
+------------------------------------+---------------------------------+

> ![](media/image6.wmf){width="6.263194444444444in"
> height="1.6284722222222223in"}
>
> These figures were adjusted from the FY 98 FFR.

**FEDERAL FLEET OPTIONS**

**GOVERNMENTWIDE FLEET MANAGEMENT SERVICES**

The General Services Administration established the Office of
Governmentwide Policy, which includes the Federal Vehicle Policy
Division, in December 1995. The Division writes the regulations
governing fleet operations throughout the Federal government, and
provides policy guidance and advice on issues of concern to Federal
fleet operators. Publication of this report is one of the services
provided by the Division.

For more information, contact:

General Services Administration

Office of Governmentwide Policy

Federal Vehicle Policy Division -- MTV

1800 F Street, NW, Room 1241

Washington, D.C. 20405

Or visit the Division's website at
http://[www.gsa.gov/vehiclepolicy](http://www.gsa.gov/vehiclepolicy).

#### US GOVERNMENT CHARGE CARD PROGRAM

GSA is responsible for administering the U.S. Government Charge Card
Program. The program provides an efficient and convenient method of
obtaining fuel and services for Federally owned and operated vehicles,
including boats and aircraft, as well as powered equipment (lawn mowers,
chain saws, etc.), while adhering to all regulations, policies, and
statutory requirements. Cards issued under the program are accepted at
over 120,000 fueling stations across the country.

More information about the U.S. Government Charge Card Program is
available from:

General Services Administration

Federal Supply Service

Support Services Division-FCFX

Washington, D.C. 20406

Or at the website
http://[www.fss.gsa.gov/services/gsa-smartpay](http://www.fss.gsa.gov/service/gsa-smartpay).

##### VEHICLE LEASING

GSA Fleet is part of GSA's Office of Vehicle Acquisition and Leasing
Services, a component of the Federal Supply Service. GSA Fleet is a
centralized source for obtaining fleet vehicles and management services
for Federal agencies and authorized contractors. GSA Fleet provides
nearly every sort of non-tactical vehicle, from sedans to heavy
equipment, including alternative fuel vehicles, at monthly and per-mile
rates that cover all elements of cost, including fuel and maintenance.
GSA Fleet is a non-mandatory source of supply, and therefore aims to
provide vehicles and services at the lowest possible cost and the
greatest possible convenience. GSA Fleet services are provided through a
network of Regional Fleet Management offices, local Fleet Management
Centers, and a centralized Maintenance Control Center.

For additional information about GSA Fleet, contact:

General Services Administration

Federal Supply Service

Office of Vehicle Acquisition and Leasing Services

GSA Fleet -- FFF

1941 Jefferson Davis Highway

Arlington, VA 22202

Or visit the GSA Fleet website, <http://www.fss.gsa.gov/vehicles>

**VEHICLE PURCHASING**

Another component of the Office of Vehicle Acquisition and Leasing
Services is GSA Automotive, GSA's vehicle purchasing arm. This office
writes the specifications for vehicles acquired by Federal agencies, and
buys non-tactical vehicles on behalf of all Federal agencies, including
GSA Fleet. Volume buys and skillful negotiating and contracting produce
low prices.

For more about GSA Automotive, contact:

General Services Administration

Federal Supply Service

Office of Vehicle Acquisition and Leasing Services

GSA Automotive -- FFA

Or see the GSA Automotive website at <http://www.fss.gsa.gov/vehicles>

**Charts and Five-Year Trends:**

**Federally Owned**

**Motor Vehicles**

**Chart 2: Worldwide Inventory Changes Since 1997**

![](media/image7.wmf){width="6.759722222222222in"
height="5.895138888888889in"}

![](media/image8.wmf){width="7.428472222222222in"
height="0.9833333333333333in"}

Chart 3: Worldwide Inventory of Federally Owned and Leased Vehicles by
Vehicle Type

> ![](media/image9.wmf){width="6.96875in" height="4.813194444444444in"}

Federally owned and commercially leased vehicles were added together for
each vehicle type. The Federally owned vehicles include GSA leased
vehicles.

![](media/image10.wmf){width="7.395138888888889in"
height="1.9416666666666667in"}

![](media/image11.wmf){width="7.427083333333333in"
height="5.416666666666667in"}

![](media/image12.wmf){width="7.301388888888889in" height="2.61875in"}

\* The U.S. Postal Service reported their vehicle inventory by class
starting with FY 2000

![](media/image13.wmf){width="7.125in" height="5.115277777777778in"}

The table below shows the inventory changes over the past five years.
The GSA Fleet vehicle inventory has been incorporated into the owned
figures. Please refer to Tables 1, 10, 15 and 16 for a breakdown of
vehicle inventory.

![](media/image14.wmf){width="7.634027777777778in"
height="1.8006944444444444in"}

![](media/image15.wmf){width="7.134722222222222in"
height="4.958333333333333in"}

> ![](media/image16.wmf){width="4.801388888888889in"
> height="1.0430555555555556in"}

![](media/image17.wmf){width="7.551388888888889in"
height="5.708333333333333in"}

The table below shows the changes over the past five years. Please refer
to Table 14 for a breakdown of miles operated by vehicle inventory. Most
of the data on miles operated comes from large agency owned fleets.
Small owned fleet data was included when provided. These figures include
federally owned and GSA Fleet miles.

![](media/image18.wmf){width="7.548611111111111in"
height="0.9118055555555555in"}

##  

## ![](media/image19.wmf){width="6.75in" height="4.843055555555556in"}

Dividing the in-use vehicle inventory (commercially leased plus
federally owned) into total miles operated derives average miles per
vehicle. Miles per vehicle is the primary measure of fleet utilization.
The tables show the mile changes over the past five years. Please refer
to Table 5 for a breakdown of the average miles per vehicle type.

![](media/image20.wmf){width="6.45in" height="3.61875in"}

![](media/image21.wmf){width="6.115277777777778in"
height="4.833333333333333in"}

![](media/image22.wmf){width="7.093055555555556in"
height="5.083333333333333in"}

![](media/image23.wmf){width="7.759722222222222in"
height="1.0833333333333333in"}

NOTE: Collecting accurate data on alternative fuel use continues to be
problematic. Fuel type information from charge card companies is often
miscoded. GSA and other agencies are working with the industry to
correct this. Meanwhile, most alternative fuel use data is collected
manually.

![](media/image24.wmf){width="7.801388888888889in"
height="5.843055555555556in"}

![](media/image25.wmf){width="7.821527777777778in"
height="1.9416666666666667in"}

NOTE: Collecting accurate data on alternative fuel use continues to be
problematic. Fuel type information from charge card companies is often
miscoded. GSA and other agencies are working with the industry to
correct this. Meanwhile, most alternative fuel use data is collected
manually.

![](media/image26.wmf){width="6.75in" height="5.490277777777778in"}

![](media/image27.wmf){width="7.461805555555555in"
height="1.4270833333333333in"}

\* Fuel cost does not include GSA leased and commercially leased
vehicles. See Table 19 for total fuel cost.

![](media/image28.wmf){width="7.53125in" height="5.313194444444444in"}

![](media/image29.wmf){width="7.528472222222222in"
height="1.770138888888889in"}

![](media/image30.wmf){width="7.813194444444444in" height="6.0in"}

![](media/image31.wmf){width="7.723611111111111in"
height="1.8319444444444444in"}

**Detailed Tables:**

**Federally Owned**

**Motor Vehicles**

![](media/image32.wmf){width="7.2868055555555555in"
height="9.453472222222222in"}

These figures include GSA Vehicles which are owned by GSA, the agency,
as well as GSA Fleet vehicles that are leased to other agencies.

![](media/image33.wmf){width="5.236805555555556in"
height="9.716666666666667in"}

These figures include GSA Vehicles which are owned by GSA, the agency,
as well as GSA Fleet vehicles that are leased to other agencies.

![](media/image34.wmf){width="7.384722222222222in"
height="10.086805555555555in"}

![](media/image35.wmf){width="7.395138888888889in"
height="9.17013888888889in"}

![](media/image36.wmf){width="7.5368055555555555in"
height="6.172916666666667in"}

## 

## 

Although GSA Fleet vehicles are operated overseas, and the overseas
inventory and cost is reported as "Foreign" on Tables 7 and 14, all GSA
Fleet miles are reported under "Domestic."

## 

![](media/image37.wmf){width="7.304861111111111in" height="8.33125in"}

Although GSA Fleet vehicles are operated overseas, and the overseas
inventory and cost is reported as "Foreign" on Tables 7 and 14, all GSA
Fleet miles are reported under "Domestic."

![](media/image38.wmf){width="7.560416666666667in"
height="9.889583333333333in"}

![](media/image39.wmf){width="7.682638888888889in"
height="8.917361111111111in"}

![](media/image40.wmf){width="7.208333333333333in"
height="7.604861111111111in"}

Although GSA Fleet vehicles are operated overseas, and the overseas
inventory and cost is reported as "Foreign" on Tables 7 and 14, all GSA
Fleet miles are reported under "Domestic."

![](media/image41.wmf){width="6.957638888888889in"
height="8.710416666666667in"}

Data on this table are from two sources: GSA Fleet provided the miles
and cost, while individual agencies reported the number of vehicles.
Average miles were calculated from these two sources. Due to differences
in reporting, anomalies result in some cases.

![](media/image42.wmf){width="7.295138888888889in"
height="7.258333333333334in"}

![](media/image43.wmf){width="10.48125in" height="7.321527777777778in"}

**This page intentionally left blank**

**This page intentionally left blank**

**This page intentionally left blank**

### 

### Charts, Trends and Tables:

**Commercially Leased**

**Motor Vehicles**

![](media/image44.wmf){width="7.240277777777778in"
height="6.072916666666667in"}

![](media/image45.wmf){width="7.514583333333333in" height="1.8125in"}

![](media/image46.wmf){width="7.0in" height="4.990277777777778in"}

![](media/image47.wmf){width="7.44375in" height="1.2895833333333333in"}

![](media/image48.wmf){width="6.978472222222222in"
height="9.741666666666667in"}

![](media/image49.wmf){width="7.945138888888889in"
height="8.572916666666666in"}

### Summary Information:

**Federal**

**Motor Vehicles**

![](media/image50.wmf){width="7.026388888888889in"
height="9.902777777777779in"}

![](media/image51.wmf){width="7.470138888888889in"
height="9.284722222222221in"}

> ![](media/image52.wmf){width="10.328472222222222in"
> height="7.656944444444444in"}

##### This page intentionally left blank 

**Fuel Tables and Charts:**

**Fuels Used, Acquisitions,**

**and Consumption**

![](media/image53.wmf){width="7.063194444444444in" height="4.96875in"}

![](media/image54.wmf){width="6.913194444444445in"
height="2.265277777777778in"}

  -----------------------------------------------------------------------
  \* CNG and LNG were not separately reported prior to FY 2000.

  \*\* Hydrogen use was not reported in FY2000 and dropped from this
  report - prior years values were consolidated under \"Other.\"

  \*\*\* For all alternative fuel vehicles except biodiesel, there is a
  corresponding alternative fuel vehicle for each alternative fuel.
  Biodiesel is unique in that it is an alternative fuel that is used in
  conventional diesel engines. Consequently there is no category for
  biodiesel as an alternative fuel vehicle. Reported acquisitions of
  biodiesel vehicles in prior years are erroneous.
  -----------------------------------------------------------------------

![](media/image55.wmf){width="6.75in" height="5.708333333333333in"}

> This Chart compares vehicle acquisitions by fuel type.
>
> Total vehicle acquisitions are underreported as 1) this was a new
> reporting requirement in FY97, 2) foreign fleets are not required to
> provide this data and 3) some agencies are unable to provide the data.
> The FY97 figures for new acquisitions were very low due to the
> agencies' initial difficulty reporting this information
>
> ![](media/image56.wmf){width="7.506944444444445in"
> height="2.2847222222222223in"}
>
> For all alternative fuel vehicles except biodiesel, there is a
> corresponding alternative fuel vehicle for each alternative fuel.
> Biodiesel is unique in that it is an alternative fuel that is used in
> conventional diesel engines. Consequently there is no category for
> biodiesel as an alternative fuel vehicle. Reported acquisitions of
> biodiesel vehicles in prior years are erroneous.

![](media/image57.wmf){width="7.491666666666666in"
height="8.956944444444444in"}

For all alternative fuel vehicles except biodiesel, there is a
corresponding alternative fuel vehicle for each alternative fuel.
Biodiesel is unique in that it is an alternative fuel that is used in
conventional diesel engines. Consequently there is no category for
biodiesel as an alternative fuel vehicle. Reported acquisitions of
biodiesel vehicles in prior years are erroneous.

![](media/image58.wmf){width="7.251388888888889in"
height="6.0881944444444445in"}

![](media/image59.wmf)

![](media/image60.wmf)

**GLOSSARY**

ACQUISITION--- An addition to an agency's inventory. The source of the
addition can be purchase of a new (or used) vehicle, acquiring a vehicle
through a commercial lease, or from GSA Fleet. Replacements for vehicles
retired and sold count as acquisitions. Vehicles transferred from one
activity to another within an agency do not constitute acquisitions.
Acquisitions should be reported in the year they are ordered, even
though physical receipt may not have occurred until the following
reporting period.

ACQUISITION COST---The initial purchase price of a vehicle, including
all costs incidental to placing it in service, such as shipping and
factory prep.

ASSIGNMENT---Another term for lease from GSA Fleet. Assignment can occur
whenever one accountable organizational element makes its vehicle(s)
available for use by another.

COMMERCIAL LEASE---Acquisition of a vehicle for 60 days or more from a
commercial source. Acquisition of vehicles from commercial sources for
less than 60 days is considered short-term rental, and not reported.

DEPRECIATION--- A major component of vehicle cost; generally, the
difference between acquisition cost and anticipated sales proceeds. For
purposes of this report, GSA Fleet reports its depreciation cost
expressed as a cost-per-mile, which is then applied to other agencies'
reported mileage (except Postal Service, which supplies its own
depreciation cost). Agencies on appropriated funds typically do not
recognize depreciation expense or account for it in their internal
accounting systems.

DIRECT COST---Operating expenses attributable to an individual vehicle
or class of vehicles, such as maintenance and depreciation.

DISPOSAL---Removal of a vehicle from inventory, usually by sale, but
also through transfers and donations. For activities on revolving funds,
proceeds from disposal are available for the purchase of replacement
vehicles. For agencies on appropriations, disposal proceeds usually do
not return to the fleet activity.

DOMESTIC---Referring to any State, Commonwealth, territory, or
possession of the United States.

FOREIGN---Outside any State, Commonwealth, territory, or possession of
the United States.

GSA FLEET LEASE---A vehicle acquired by a Federal agency or authorized
contractor from GSA Fleet. Such vehicles are usually Government owned,
but are treated similarly to commercial leased vehicles by using
agencies.

INDIRECT COST---Expenses that cannot be readily attributed to an
individual vehicle or class of vehicles because they are incurred in
connection with overall fleet operation: office supplies, printing,
utilities, and other general management and overhead.

LARGE FLEET---2,000 or more reportable vehicles, domestic or foreign,
for which accountability is held by a Federal agency's organizational
element or by a contractor. Large fleets are required to report on
inventory, commercial leasing, cost, mileage, and fuel used.

OWNING AGENCY---Federal agency or organizational element having
accountability for Government owned vehicles. Characterized by the
authority to take possession of, assign, reassign, or sell a vehicle,
regardless of which agency or element is using the vehicle.

PASSENGER VEHICLE---Sedans and station wagons. Although passenger vans
and sport utilities are sometimes considered passenger vehicles, Federal
Standards and this report classify them as light trucks.

REPORTABLE VEHICLE---All commercial-design, non-tactical vehicles,
excluding special-purpose equipment. Includes vehicles acquired from all
sources, including owned, GSA Fleet-leased, or commercially leased.

SMALL FLEET---Less than 2,000 reportable vehicles held by an
organizational element of a Federal agency. Small fleets are required to
report only vehicle inventory and commercial leasing information.

USING AGENCY---The Federal agency or organizational element with
day-to-day use of a vehicle that it does not own. Agencies assigned
vehicles by GSA Fleet are using agencies, GSA Fleet is the owning
agency.

UTILIZATION---A measurement of a vehicle's rate of use, usually
expressed in miles per vehicle per month or per year.

VEHICLE CLASS---A system of categorizing vehicles based on the Federal
Standards.