Federal Parent Locator Service

Federal Offset Program

Release 05-01 -- Minor

January 28, 2005

Release Specifications

October 26, 2004

Administration for Children and Families

Office of Child Support Enforcement

370 L'Enfant Promenade S.W.

Washington, DC 20447

DCN: CI-02.03.04.03

This document was prepared for the United States Department of Health
and Human Services, Office of Child Support Enforcement under Contract
Number NIH CIOSP 263-96-D-0344 by Lockheed Martin Information
Technology, Incorporated. The work was authorized in compliance with the
following specific prime task order:

> Delivery Order Number: HHS-ACF-2003-C-2218M
>
> Delivery Order Title: Federal Offset Program
>
> Document Date: October 2004

Table of Contents

[1.0 INJURED SPOUSE INDICATOR (FO 1903)
1-1](#injured-spouse-indicator-fo-1903)

[1.1 Summary of Changes 1-1](#summary-of-changes)

[1.2 Background 1-1](#background)

[1.3 Description of Changes 1-1](#description-of-changes)

[1.4 Impact on States 1-2](#impact-on-states)

[1.5 Output Record Specification 1-2](#output-record-specification)

[2.0 DEBT CHECK EXCLUSION INDICATOR (FO 1918)
2-1](#debt-check-exclusion-indicator-fo-1918)

[2.1 Summary of Changes 2-1](#summary-of-changes-1)

[2.2 Background 2-1](#background-1)

[2.3 Description of Changes 2-1](#description-of-changes-1)

[2.4 Impact on States 2-1](#impact-on-states-1)

[2.5 Input Record Specification 2-2](#input-record-specification)

[2.6 Output Record Specification 2-2](#output-record-specification-1)

[3.0 MULTI-YEAR CASE MASTER QUERY SCREEN (FO 1881)
3-1](#multi-year-case-master-query-screen-fo-1881)

[3.1 Summary of Changes 3-1](#summary-of-changes-2)

[3.2 Background 3-1](#background-2)

[3.3 Description of Changes 3-1](#description-of-changes-2)

[3.4 Impact on States 3-1](#impact-on-states-2)

[3.5 Screen Layout 3-2](#screen-layout)

[4.0 CASE-TYPE CHANGE (FO 1904) 4-1](#case-type-change-fo-1904)

[4.1 Summary of Changes 4-1](#summary-of-changes-3)

[4.2 Background 4-1](#background-3)

[4.3 Description of Changes 4-1](#description-of-changes-3)

[4.4 Impact on States 4-1](#impact-on-states-3)

APPENDIX [A: OUTPUT RECORD SPECIFICATIONS
A-1](#a.-output-record-specifications)

APPENDIX [B: INPUT RECORD SPECIFICATIONS
B-1](#b.-input-record-specifications)

List of Figures and Charts

[Figure 3-1: Multi-Year Query Screen -- Case Information
3-2](#__RefHeading___Toc84307821)

[Figure 3-2: Multi-Year Query Screen -- Detail
3-2](#__RefHeading___Toc84307822)

Chart 4-1: Case-Type Change Rules 4-1

Chart A-1: Collection and Adjustment Record Layout A-2

Chart A-2: Rejected Case Submission and Update Record Layout A-5

Chart A-3: Case Reconciliation Record Layout A-7

Chart B-1: Case Submission and Update Record Layout B-2

Part 1.0:

Injured Spouse Indicator (FO 1903)

# INJURED SPOUSE INDICATOR (FO 1903)

The collection process will forward the status of an Injured Spouse
Claim to the state.

## Summary of Changes

The Injured Spouse Indicator will be sent only for joint-return Non-TANF
cases on the Collection and Adjustment Record.

## Background

States have undistributed collections due to unknown status of an
Injured Spouse Claim. Once a state receives notification that a claim
has been processed, the collected money may be distributed to the family
sooner, thus allowing states to reduce the amount of their undistributed
collections.

## Description of Changes

The Collection and Adjustment Record will contain the status of an
Injured Spouse Claim on Non-TANF joint-return records in position 225.

If the Injured Spouse Indicator equals 'Y', an Injured Spouse Claim has
been processed against the tax return that is being offset. No
information is provided regarding how the claim was resolved. States may
choose to distribute the money immediately rather than hold the money
for up to six months.

If the Injured Spouse Indicator equals 'N', the Injured Spouse Claim
information is not available. In this situation, there may either be no
Injured Spouse Claim, or there may be an Injured Spouse Claim that has
not yet completed processing. States may choose to hold the money for up
to six months.

The Collection Detail Record on the Current Year Query Screen will
contain a new code in the first position of the Text field that will
combine the information from the Injured Spouse Indicator with that of
the Joint Return Indicator.

The first position of the Text field will now contain:

0 -- no joint return was filed;

2 -- a joint return was filed, but no Injured Spouse Claim information
is available; or

3 -- an Injured Spouse Claim has been processed for a joint return.

## Impact on States

The use of the Injured Spouse Indicator, added to Filler in the
Collection and Adjustment Record Layout, is optional. States are
encouraged, however, to program to distribute collections for joint
returns immediately when this field contains a 'Y'.

## Output Record Specification

See Appendix A, "Output Record Specifications", Chart A-1, "Collection
and Adjustment Record Layout".

Part 2.0:

Debt Check Exclusion Indicator\
(FO 1918)

# DEBT CHECK EXCLUSION INDICATOR (FO 1918)

States that choose to participate in the Financial Management System
(FMS) Debt Check Program will have the ability to exclude individual
cases from the program.

## Summary of Changes

A new Exclusion Indicator submitted on an 'A' (Add) or an 'R' (Replace
Exclusion Indicator) Transaction will exclude an individual case from
Debt Check, if a state is participating in the program.

## Background

The Debt Check Program provides states with an enforcement remedy that
may result in a collection from an obligor. The program alerts Federal
lending agencies (e.g., Small Business Association) when a loan
applicant owes child support. States may elect to use the enforcement
remedy to encourage obligors to satisfy child support debt in order for
them to obtain a government-sponsored loan. Due process is the
responsibility of the Federal lending agency.

## Description of Changes

A new Exclusion Indicator of 'DCK' submitted via the Case Submission and
Update Record or the Online Data Entry Screen will enable participating
states to exclude an individual case from Debt Check. The 'DCK' code can
be submitted on an 'A' (Add) or an 'R' (Replace Exclusion Indicator)
Transaction. It will be included with the existing Exclusion Indicator
codes in positions 188 to 227.

If the Exclusion Indicator submitted via the Case Submission and Update
Record or the Online Data Entry Screen fails the submission edits, it
will be returned to the state in the Rejected Case Submission and Update
Record File. It will be included with the existing Exclusion Indicator
codes in positions 188 to 227.

The State Reconciliation process will return the 'DCK' Exclusion
Indicator in the Case Reconciliation Record Layout. If the state has
excluded the case from Debt Check, 'DCK' will be sent in positions
103-105, otherwise these positions will be blank.

## Impact on States

The use of the new Exclusion Indicator is optional. However, if a
participating state wants an individual case excluded, the new 'DCK'
Exclusion Indicator must be submitted. The 'DCK' Exclusion Indicator
will be available for use in production after December 13, 2004.

## Input Record Specification

See Appendix B, "Input Record Specifications", Chart B-1, "Case
Submission and Update Record Layout".

## Output Record Specification

See Appendix A, "Output Record Specifications," Chart A-2, "Rejected
Case Submission and Update Record Layout", and Chart A-3, "Case
Reconciliation Record Layout".

Part 3.0:

Multi-Year Case Master Query Screen (FO 1881)

# MULTI-YEAR CASE MASTER QUERY SCREEN (FO 1881)

The Multi-Year Query Screen, Option 3 on the Federal Offset Processing
Menu, will display information in the same format as the Current Year
Query Screen.

## Summary of Changes

The new information displayed on the Multi-Year Query Screen includes
open and closed date fields, obligor identification detail, and Passport
Denial information.

The detail history portion of the query screen will display more detail
records on a single page.

## Background

The Multi-Year Query Screen is being changed to incorporate the same
fields as the Current Year Query Screen.

## Description of Changes

The new information displayed on the Multi-Year Query Screen includes
the date a case was opened and/or closed at FMS, date of
recertification, date the debt/case was closed, dates for Passport
Denial certification and withdrawal, the arrearage amount at the time of
Passport Denial certification, and the date and place of birth.

The detail history portion of the Multi-Year Query Screen will display
more lines of information at a single glance and additional types of
detail records. New detail record types include Name Changes, Case ID
Changes, DoS Adds and Deletes (i.e., Passport Denial certifications and
withdrawals), and Pre-Offset Notice Requests.

## Impact on States

There is no state impact.

## Screen Layout

Figures 3-1 and 3-2 display the layouts for the redesigned Multi-Year
Query Screen.

[]{#__RefHeading___Toc84307821 .anchor}Figure 3-1: Multi-Year Query
Screen -- Case Information Page

[]{#__RefHeading___Toc84307822
.anchor}![](media/image1.png){width="6.291666666666667in"
height="3.484722222222222in"}

Figure 3-2: Multi-Year Query Screen -- Detail Page

![](media/image2.png){width="6.291666666666667in" height="3.25in"}

Part 4.0:

Case-Type Change (FO 1904)

# CASE-TYPE CHANGE (FO 1904)

The case-type change enhancement will improve the process of switching a
case type without creating a Pre-Offset Notice for states whose notices
are generated by OCSE.

## Summary of Changes

The enhancement will check the combination of the Pre-Offset Notice Date
and the Debt Closed Date (date the case was deleted), instead of
checking only the Pre-Offset Notice Date, to determine whether the
transaction is a case-type change.

## Background

Relying solely on the Pre-Offset Notice date when processing a case-type
change could cause a Pre-Offset Notice to be suppressed, when in fact
one should have been generated. This enhancement will improve the
accuracy of determining when to produce a Pre-Offset Notice.

## Description of Changes

Both the Pre-Offset Notice Date and the Debt Closed Date (date the case
was deleted) will be used in determining whether the transaction is a
case-type change.

Chart 4-1 displays the rules for determining whether a case-type change
will occur.

+------------------+-------------------+-------------------------------+
| Chart 4-1:       |                   |                               |
| Case-Type Change |                   |                               |
| Rules            |                   |                               |
+------------------+-------------------+-------------------------------+
| Case Closed Date | Pre-Offset Notice | Results                       |
|                  | Date              |                               |
+------------------+-------------------+-------------------------------+
| Less than 41     | Less than 366     | Case-type change.             |
| days from        | days from current |                               |
| current date     | date              | No Pre-Offset Notice.         |
+------------------+-------------------+-------------------------------+
| Greater than 40  | Less than 366     | Not a case-type change.       |
| days from        | days from current |                               |
| current date     | date              | Pre-Offset Notice printed.    |
+------------------+-------------------+-------------------------------+
| Greater than 40  | Greater than 365  | Not a case-type change.\      |
| days from        | days from current | Pre-Offset Notice printed.    |
| current date     | date              |                               |
+------------------+-------------------+-------------------------------+
| Less than 41     | Greater than 365  | Not a case-type change.\      |
| days from        | days from current | Pre-Offset Notice printed.    |
| current date     | date              |                               |
+------------------+-------------------+-------------------------------+

## Impact on States

There is no state impact.

Appendices

# A. OUTPUT RECORD SPECIFICATIONS {#a.-output-record-specifications .unnumbered}

This appendix contains the record specifications for the Federal Offset
Program output records that are affected by the changes made for this
release.

Chart A-1 presents the Collection and Adjustment Record Layout with
changes highlighted in turquoise.

Chart A-2 presents the Rejected Case Submission and Update Record Layout
with changes highlighted in turquoise.

Chart A-3 presents the Case Reconciliation Record Layout with changes
highlighted in turquoise.

+-----------+-----+----+---+------------------------------------------+
| CHART     |     |    |   |                                          |
| A-1:      |     |    |   |                                          |
| C         |     |    |   |                                          |
| OLLECTION |     |    |   |                                          |
| AND       |     |    |   |                                          |
| A         |     |    |   |                                          |
| DJUSTMENT |     |    |   |                                          |
| RECORD    |     |    |   |                                          |
| LAYOUT    |     |    |   |                                          |
+===========+=====+====+===+==========================================+
| Field     | Lo  | Le | A | Comments                                 |
| Name      | cat | ng | / |                                          |
|           | ion | th | N |                                          |
+-----------+-----+----+---+------------------------------------------+
| S         | 1-2 | 2  | A | This field contains the state            |
| ubmitting |     |    |   | abbreviation sent to OCSE by the state   |
| State     |     |    |   | and stored on the OCSE Case Master File. |
| Code      |     |    |   |                                          |
+-----------+-----+----+---+------------------------------------------+
| Local     | 3-5 | 3  | A | This field contains the local code sent  |
| Code      |     |    | / | to OCSE by the state and stored on the   |
|           |     |    | N | OCSE Case Master File.                   |
+-----------+-----+----+---+------------------------------------------+
| SSN       | 6   | 9  | N | This field contains the Social Security  |
|           | -14 |    |   | Number sent to OCSE by the state and     |
|           |     |    |   | stored on the OCSE Case Master File.     |
+-----------+-----+----+---+------------------------------------------+
| Case ID   | 15  | 15 | A | This field contains the case             |
|           | -29 |    | / | identification sent to OCSE by the state |
|           |     |    | N | and stored on the OCSE Case Master File. |
+-----------+-----+----+---+------------------------------------------+
| Obligor   | 30  | 20 | A | This field contains the obligor last     |
| Last Name | -49 |    |   | name sent to OCSE by the state and       |
|           |     |    |   | stored on the OCSE Case Master File.     |
+-----------+-----+----+---+------------------------------------------+
| Obligor   | 50  | 15 | A | This field contains the obligor first    |
| First     | -64 |    |   | name sent to OCSE by the state and       |
| Name      |     |    |   | stored on the OCSE Case Master File.     |
+-----------+-----+----+---+------------------------------------------+
| Certified | 65  | 11 | N | This field contains the arrearage amount |
| Arrearage | -75 |    |   | as stored on the OCSE Case Master File   |
| Amount    |     |    |   | at the time of certification. The        |
|           |     |    |   | certified arrearage amount is a signed   |
|           |     |    |   | positive numeric amount with two decimal |
|           |     |    |   | places assumed.                          |
+-----------+-----+----+---+------------------------------------------+
| C         | 76  | 11 | N | This field contains the amount of the    |
| ollection | -86 |    |   | offset, as sent to OCSE on the FMS       |
| Amount    |     |    |   | Weekly Collection Record. The collection |
|           |     |    |   | amount is a signed positive numeric      |
|           |     |    |   | amount with two decimal places assumed.  |
|           |     |    |   | If the Collection Amount Field contains  |
|           |     |    |   | a value greater than zero, the           |
|           |     |    |   | adjustment amount will equal zero.       |
+-----------+-----+----+---+------------------------------------------+
| A         | 87  | 11 | N | This field contains the amount of the    |
| djustment | -97 |    |   | adjustment, as sent to OCSE on the FMS   |
| Amount    |     |    |   | Weekly Collection Record. The adjustment |
|           |     |    |   | amount is a signed positive numeric      |
|           |     |    |   | amount with two decimal places assumed.  |
|           |     |    |   | If the adjustment amount contains a      |
|           |     |    |   | value greater than zero, the collection  |
|           |     |    |   | amount will equal zero.                  |
+-----------+-----+----+---+------------------------------------------+
| A         | 98- | 4  | N | This field contains the year the offset  |
| djustment | 101 |    |   | originated, as sent to OCSE on the FMS   |
| Year      |     |    |   | Weekly Collection Record. The adjustment |
|           |     |    |   | year is in the CCYY format. If the       |
|           |     |    |   | adjustment amount is greater than zero,  |
|           |     |    |   | this field contains a valid year. If the |
|           |     |    |   | collection amount is greater than zero   |
|           |     |    |   | this field is zero filled.               |
+-----------+-----+----+---+------------------------------------------+
| Offset    | 1   | 4  | N | This field contains the current          |
| Year      | 02- |    |   | processing year in the CCYY format.      |
|           | 105 |    |   |                                          |
+-----------+-----+----+---+------------------------------------------+
| Return    | 106 | 1  | A | This field contains the return           |
| Indicator |     |    |   | indicator, as sent to OCSE on the FMS    |
|           |     |    |   | Weekly Collection Record. The return     |
|           |     |    |   | indicator identifies whether or not this |
|           |     |    |   | is a joint return. This field will equal |
|           |     |    |   | 'Y' for a joint return and will equal    |
|           |     |    |   | 'N' if not a joint return.               |
+-----------+-----+----+---+------------------------------------------+
| Case Type | 107 | 1  | A | This field contains the case type        |
| Indicator |     |    |   | indicator sent to OCSE by the state and  |
|           |     |    |   | stored on the OCSE Case Master File.     |
+-----------+-----+----+---+------------------------------------------+
| Transfer  | 1   | 2  | A | This field contains the transfer state   |
| State     | 08- |    |   | code sent to OCSE by the state, and      |
| Code      | 109 |    |   | stored on the OCSE Case Master File.     |
+-----------+-----+----+---+------------------------------------------+
| Transfer  | 1   | 3  | A | This field contains the transfer local   |
| Local     | 10- |    | / | code sent to OCSE by the state, and      |
| Code      | 112 |    | N | stored on the OCSE Case Master File.     |
+-----------+-----+----+---+------------------------------------------+
| Payment   | 1   | 35 | A | If the collection amount is greater than |
| Name      | 13- |    |   | zero, this field contains the name on    |
|           | 147 |    |   | the FMS Payment Record. If the return    |
|           |     |    |   | indicator is equal to 'Y', this field    |
|           |     |    |   | may contain both obligor and/or          |
|           |     |    |   | non-obligor name(s). If the adjustment   |
|           |     |    |   | amount is greater than zero, this field  |
|           |     |    |   | contains spaces.                         |
+-----------+-----+----+---+------------------------------------------+
| Payment   | 1   | 35 | A | If the collection amount is greater than |
| Street    | 48- |    | / | zero, this field contains the payment    |
| Address   | 182 |    | N | street address sent to OCSE on the FMS   |
|           |     |    |   | Weekly Collection Record. If the         |
|           |     |    |   | adjustment amount is greater than zero,  |
|           |     |    |   | this field contains spaces.              |
+-----------+-----+----+---+------------------------------------------+
| Payment   | 1   | 25 | A | If the collection amount is greater than |
| City and  | 83- |    |   | zero, this field contains the payment    |
| State     | 207 |    |   | city and state sent to OCSE on the FMS   |
|           |     |    |   | Payment Record. If the adjustment amount |
|           |     |    |   | is greater than zero, this field         |
|           |     |    |   | contains spaces.                         |
+-----------+-----+----+---+------------------------------------------+
| Payment   | 2   | 9  | N | If the collection amount is greater than |
| Zip Code  | 08- |    |   | zero, this field contains the payment    |
|           | 216 |    |   | zip code sent to OCSE on the FMS Payment |
|           |     |    |   | Record. If the adjustment amount is      |
|           |     |    |   | greater than zero, this field contains   |
|           |     |    |   | spaces.                                  |
+-----------+-----+----+---+------------------------------------------+
| Offset    | 2   | 3  | A | This field identifies the type of offset |
| Type      | 17- |    |   | or adjustment that applied. Valid values |
|           | 219 |    |   | are:                                     |
|           |     |    |   |                                          |
|           |     |    |   | RET Federal Retirement                   |
|           |     |    |   |                                          |
|           |     |    |   | VEN Vendor Payment/Miscellaneous         |
|           |     |    |   |                                          |
|           |     |    |   | SAL Federal Salary (*pre-set on all      |
|           |     |    |   | cases*)                                  |
|           |     |    |   |                                          |
|           |     |    |   | TAX Tax Refund Offset                    |
+-----------+-----+----+---+------------------------------------------+
| Fee       | 2   | 5  | N | This field contains the service fee      |
| Amount    | 20- |    |   | amount for an adjustment, as sent to     |
|           | 224 |    |   | OCSE on the FMS Weekly Collection        |
|           |     |    |   | Record. The fee amount is a signed       |
|           |     |    |   | positive numeric amount with two decimal |
|           |     |    |   | places assumed. If the collection amount |
|           |     |    |   | contains a value greater than zero, then |
|           |     |    |   | the fee amount will equal zero.          |
+-----------+-----+----+---+------------------------------------------+
| [Injured  | [22 | [1 | [ | [This field contains the injured spouse  |
| Spouse    | 5]{ | ]{ | A | indicator, as sent to OCSE on the FMS    |
| Indicato  | .ma | .m | ] | Weekly Collection Record. The injured    |
| r]{.mark} | rk} | ar | { | spouse indicator identifies whether or   |
|           |     | k} | . | not an Injured Spouse Claim has been     |
|           |     |    | m | processed. This field will equal 'Y' for |
|           |     |    | a | a processed Injured Spouse Claim and     |
|           |     |    | r | will equal 'N' if no Injured Spouse      |
|           |     |    | k | Claim information is available. This     |
|           |     |    | } | field will be populated when the Case    |
|           |     |    |   | Type Indicator equals 'N' and the Return |
|           |     |    |   | Indicator field equals 'Y'.]{.mark}      |
+-----------+-----+----+---+------------------------------------------+
| Filler    | 2   | 15 | A | Space filled.                            |
|           | 26- |    | / |                                          |
|           | 240 |    | N |                                          |
+-----------+-----+----+---+------------------------------------------+

  ---------------------------------------------------------------------------------------------------------------
  CHART A-2: REJECTED                                                  
  CASE SUBMISSION AND                                                  
  UPDATE RECORD LAYOUT                                                 
  ---------------------- ------------------ ------------- ------------ ------------------------------------------
  Field Name             Location           Length        A/N          Comments

  Submitting State Code  1-2                2             A            This field contains the state abbreviation
                                                                       that was sent to OCSE on the Case
                                                                       Submission and Update Record.

  Local Code             3-5                3             A/N          This field contains the local code sent to
                                                                       OCSE by the state on the Case Submission
                                                                       and Update Record.

  SSN                    6-14               9             N            This field contains the Social Security
                                                                       Number sent to OCSE by the state on the
                                                                       Case Submission and Update Record.

  Case ID                15-29              15            A/N          This field contains the case ID that was
                                                                       submitted to OCSE on the Case Submission
                                                                       and Update Record.

  Obligor Last Name      30-49              20            A            This field contains the obligor last name
                                                                       sent to OCSE by the state on the Case
                                                                       Submission and Update Record.

  Obligor First Name     50-64              15            A            This field contains the obligor first name
                                                                       sent to OCSE by the state on the Case
                                                                       Submission and Update Record.

  Arrearage Amount       65-72              8             N            This field contains the arrearage amount
                                                                       sent to OCSE by the state on the Case
                                                                       Submission and Update Record.

  Transaction Type       73                 1             A            This field contains the transaction type
                                                                       sent to OCSE by the state on the Case
                                                                       Submission and Update Record.

  Case Type Indicator    74                 1             A            This field contains the case type
                                                                       indicator sent to OCSE by the state on the
                                                                       Case Submission and Update Record.

  Transfer State Code    75-76              2             A            This field contains the transfer state
                                                                       code sent to OCSE by the state on the Case
                                                                       Submission and Update Record.

  Transfer Local Code    77-79              3             A/N          This field contains the transfer local
                                                                       code sent to OCSE by the state on the Case
                                                                       Submission and Update Record.

  Process Year           80-83              4             A/N          This field contains the process year sent
                                                                       to OCSE by the state on the Case
                                                                       Submission and Update Record.

  Obligor Address Line1  84-113             30            A/N          This field contains the obligor address
                                                                       line 1 sent to OCSE by the state on the
                                                                       Case Submission and Update Record.

  Obligor Address Line2  114-143            30            A/N          This field contains the obligor address
                                                                       line 2 sent to OCSE by the state on the
                                                                       Case Submission and Update Record.

  Obligor City           144-168            25            A            This field contains the obligor city sent
                                                                       to OCSE by the state on the Case
                                                                       Submission and Update Record.

  Obligor State          169-170            2             A            This field contains the obligor state sent
                                                                       to OCSE by the state on the Case
                                                                       Submission and Update Record.

  Obligor Zip Code       171-179            9             N            This field contains the obligor zip code
                                                                       sent to OCSE by the state on the Case
                                                                       Submission and Update Record.

  Date Issued            180-187            8             A/N          This field contains the date issued sent
                                                                       to OCSE by the state on the Case
                                                                       Submission and Update Record.

  [Exclusion             [188-227]{.mark}   [40]{.mark}   [A]{.mark}   [This field contains the exclusion
  Indicator(s)]{.mark}                                                 indicator(s) sent to OCSE by the state on
                                                                       the Case Submission and Update
                                                                       Record.]{.mark}

  Rejected Error Codes   228-239            12            A/N          This field contains up to six two-digit
                                                                       error codes. These codes are reported
                                                                       consecutively with no commas or spaces.
                                                                       Refer to the Federal Offset Program User
                                                                       Guide Chart G-1, "Rejected Case Submission
                                                                       and Update Error Codes", for a complete
                                                                       list of possible rejected error codes.

  OCSE Last Name         240-243            4             A/N          When a case is rejected with error code
                                                                       17, this field contains the first four
                                                                       characters of the Obligor Last Name as
                                                                       stored on the OCSE Case Master file for
                                                                       this case. The OCSE Last Name can be used
                                                                       to correct the Obligor Last Name at the
                                                                       state when a case is rejected with an
                                                                       Error Code of 17, "Last Name Does Not
                                                                       Match OCSE Last Name". Refer to the
                                                                       Federal Offset Program User Guide Chart
                                                                       G-1, "Rejected Case Submission and Update
                                                                       Error Codes", for a complete description
                                                                       of Error Code 17.

  Filler                 244                1             A/N          Space filled.

  Request Code           245                1             A/N          This field contains the request code sent
                                                                       to OCSE by the state on the Case
                                                                       Submission and Update Record.
  ---------------------------------------------------------------------------------------------------------------

+-----------+-----+----+---+------------------------------------------+
| CHART     |     |    |   |                                          |
| A-3: CASE |     |    |   |                                          |
| RECON     |     |    |   |                                          |
| CILIATION |     |    |   |                                          |
| RECORD    |     |    |   |                                          |
| LAYOUT    |     |    |   |                                          |
+===========+=====+====+===+==========================================+
| Field     | Lo  | Le | A | Comments                                 |
| Name      | cat | ng | / |                                          |
|           | ion | th | N |                                          |
+-----------+-----+----+---+------------------------------------------+
| Record    | 1-3 | 3  | A | This field is a constant and contains    |
| I         |     |    |   | 'REC' to identify this record as the     |
| dentifier |     |    |   | Federal Offset Reconciliation Detail     |
|           |     |    |   | Record.                                  |
+-----------+-----+----+---+------------------------------------------+
| S         | 4-5 | 2  | A | This field will contain a valid state    |
| ubmitting |     |    |   | code for the state requesting the        |
| State     |     |    |   | Reconciliation File. The state code will |
| Code      |     |    |   | contain a valid two-character alphabetic |
|           |     |    |   | postal abbreviation.                     |
+-----------+-----+----+---+------------------------------------------+
| Local     | 6-8 | 3  | A | This field will contain the most recent  |
| Code      |     |    | / | local code submitted by the state and    |
|           |     |    | N | accepted for the case.                   |
+-----------+-----+----+---+------------------------------------------+
| SSN       | 9   | 9  | N | This field will contain the Social       |
|           | -17 |    |   | Security Number submitted for the        |
|           |     |    |   | obligor.                                 |
+-----------+-----+----+---+------------------------------------------+
| Case ID   | 18  | 15 | A | This field will contain the case         |
|           | -32 |    | / | identification submitted by the state    |
|           |     |    | N | for the case. This field will contain    |
|           |     |    |   | spaces if a case identification was not  |
|           |     |    |   | submitted by the state.                  |
+-----------+-----+----+---+------------------------------------------+
| Obligor   | 33  | 20 | A | This field will contain the last name of |
| Last Name | -52 |    |   | the obligor as originally certified. It  |
|           |     |    |   | will contain at least one alphabetic     |
|           |     |    |   | character and be uppercase. No embedded  |
|           |     |    |   | spaces or special characters, except a   |
|           |     |    |   | hyphen, will be present within the first |
|           |     |    |   | four positions.                          |
+-----------+-----+----+---+------------------------------------------+
| Obligor   | 53  | 10 | A | This field will contain the first name   |
| First     | -62 |    |   | of the obligor. It will contain at least |
| Name      |     |    |   | one alphabetic character and be          |
|           |     |    |   | uppercase.                               |
|           |     |    |   |                                          |
|           |     |    |   | (Note: the Federal Offset System only    |
|           |     |    |   | stores ten positions of the obligor's    |
|           |     |    |   | first name, therefore the information    |
|           |     |    |   | provided for the Case Reconciliation     |
|           |     |    |   | File may be less than the name the state |
|           |     |    |   | provided when certifying the case.)      |
+-----------+-----+----+---+------------------------------------------+
| Current   | 63  | 8  | N | This field will contain the current      |
| Arrearage | -70 |    |   | arrearage amount for the case. The value |
| Amount    |     |    |   | will be the amount certified by the      |
|           |     |    |   | state net of any Tax or Administrative   |
|           |     |    |   | Offsets or modifications. This field     |
|           |     |    |   | will contain the amount in whole dollars |
|           |     |    |   | only.                                    |
+-----------+-----+----+---+------------------------------------------+
| Case Type | 71  | 1  | A | This field will contain one of the       |
| Indicator |     |    |   | following codes to indicate the type of  |
|           |     |    |   | case:                                    |
|           |     |    |   |                                          |
|           |     |    |   | A TANF                                   |
|           |     |    |   |                                          |
|           |     |    |   | N Non-TANF                               |
+-----------+-----+----+---+------------------------------------------+
| Last      | 72  | 8  | A | This field will contain the date the     |
| P         | -79 |    | / | most recent Pre-Offset Notice was sent   |
| re-Offset |     |    | N | in CCYYMMDD format. If OCSE issues the   |
| Notice    |     |    |   | notice for the state, this is the date   |
| Date      |     |    |   | the Pre-Offset Notice was sent by OCSE.  |
|           |     |    |   | If the state issues the notice, this is  |
|           |     |    |   | the date issued provided by the state on |
|           |     |    |   | the Add Case transaction or annual       |
|           |     |    |   | submittal process transaction.           |
+-----------+-----+----+---+------------------------------------------+
| P         | 80  | 1  | A | This field will contain one of the       |
| re-Offset |     |    |   | following values to indicate if the case |
| Notice    |     |    |   | is active at FMS:                        |
| Hold      |     |    |   |                                          |
| Indicator |     |    |   | H The case is on hold pending the        |
|           |     |    |   | Pre-Offset Notice hold period.           |
|           |     |    |   |                                          |
|           |     |    |   | Space The case has either been sent to   |
|           |     |    |   | FMS or is FIDM-only.                     |
+-----------+-----+----+---+------------------------------------------+
| D         | 81  | 1  | A | This field will contain one of the       |
| epartment |     |    |   | following codes to indicate the action   |
| of State  |     |    |   | taken with DoS for the case:             |
| Action    |     |    |   |                                          |
| Indicator |     |    |   | S OCSE submitted the obligor to DoS for  |
|           |     |    |   | passport denial when the arrearage       |
|           |     |    |   | amount went over the \$5,000 threshold.  |
|           |     |    |   |                                          |
|           |     |    |   | D OCSE previously submitted the obligor  |
|           |     |    |   | to DoS for passport denial, but has now  |
|           |     |    |   | forwarded a Delete Record to DoS.        |
|           |     |    |   |                                          |
|           |     |    |   | C The combined arrearages for eligible   |
|           |     |    |   | TANF and Non-TANF cases for the same     |
|           |     |    |   | submitting state went over the \$5,000   |
|           |     |    |   | threshold. OCSE submitted the obligor to |
|           |     |    |   | DoS for passport denial.                 |
|           |     |    |   |                                          |
|           |     |    |   | X The obligor has been manually excluded |
|           |     |    |   | from the Passport Denial Program as a    |
|           |     |    |   | result of a Notice of Withdrawal of      |
|           |     |    |   | Passport Denial form provided to OCSE by |
|           |     |    |   | a state.                                 |
|           |     |    |   |                                          |
|           |     |    |   | N The obligor meets the criteria for the |
|           |     |    |   | Passport Denial Program, but certain     |
|           |     |    |   | information is missing from the          |
|           |     |    |   | submitted record and is unavailable from |
|           |     |    |   | SSA. Cases cannot be forwarded to DoS    |
|           |     |    |   | unless the date of birth, place of       |
|           |     |    |   | birth, and gender designation are        |
|           |     |    |   | included.                                |
+-----------+-----+----+---+------------------------------------------+
|           |     |    |   | R OCSE submitted the obligor to DoS for  |
|           |     |    |   | passport denial, but DoS rejected the    |
|           |     |    |   | case for one of the following reasons:   |
|           |     |    |   | invalid name code or country code,       |
|           |     |    |   | duplicate Add Case transaction, or the   |
|           |     |    |   | record was not found. These cases will   |
|           |     |    |   | be corrected by OCSE if possible and     |
|           |     |    |   | re-submitted to DoS.                     |
|           |     |    |   |                                          |
|           |     |    |   | Space The obligor is eligible to receive |
|           |     |    |   | their passport based on one of the       |
|           |     |    |   | following conditions: the current        |
|           |     |    |   | arrearage amount is less than the        |
|           |     |    |   | \$5,000 threshold, or the Passport       |
|           |     |    |   | Denial exclusion indicator was set prior |
|           |     |    |   | to the arrearage amount going over       |
|           |     |    |   | \$5,000, or the case was submitted with  |
|           |     |    |   | the Passport Denial exclusion indicator  |
|           |     |    |   | set when the arrearage amount was over   |
|           |     |    |   | \$5,000.                                 |
+-----------+-----+----+---+------------------------------------------+
| Admin     | 82  | 3  | A | This field will contain one of the       |
| istrative | -84 |    |   | following values as sent by the state:   |
| Offset    |     |    |   |                                          |
| Exclusion |     |    |   | ADM Exclude all Administrative Offsets   |
| Indicator |     |    |   | (RET, SAL, VEN)                          |
|           |     |    |   |                                          |
|           |     |    |   | Space Exclusion indicator does not apply |
+-----------+-----+----+---+------------------------------------------+
| Federal   | 85  | 3  | A | This field will contain one of the       |
| R         | -87 |    |   | following values as sent by the state:   |
| etirement |     |    |   |                                          |
| Offset    |     |    |   | RET Exclude Federal Retirement           |
| Exclusion |     |    |   |                                          |
| Indicator |     |    |   | Space Exclusion indicator does not apply |
+-----------+-----+----+---+------------------------------------------+
| Vendor    | 88  | 3  | A | This field will contain one of the       |
| Payments  | -90 |    |   | following values as sent by the state:   |
| Exclusion |     |    |   |                                          |
| Indicator |     |    |   | VEN Exclude Vendor Payment/Miscellaneous |
|           |     |    |   |                                          |
|           |     |    |   | Space Exclusion indicator does not apply |
+-----------+-----+----+---+------------------------------------------+
| Federal   | 91  | 3  | A | This field will contain one of the       |
| Salary    | -93 |    |   | following values as sent by the state:   |
| Exclusion |     |    |   |                                          |
| Indicator |     |    |   | SAL Exclude Federal Salary (*pre-set on  |
|           |     |    |   | all cases*)                              |
|           |     |    |   |                                          |
|           |     |    |   | Space Exclusion indicator does not apply |
+-----------+-----+----+---+------------------------------------------+
| Tax       | 94  | 3  | A | This field will contain one of the       |
| Refund    | -96 |    |   | following values as sent by the state:   |
| Offset    |     |    |   |                                          |
| Exclusion |     |    |   | TAX Exclude Tax Refund Offset            |
| Indicator |     |    |   |                                          |
|           |     |    |   | Space Exclusion indicator does not apply |
+-----------+-----+----+---+------------------------------------------+
| Passport  | 97  | 3  | A | This field will contain one of the       |
| Denial    | -99 |    |   | following values as sent by the state:   |
| Exclusion |     |    |   |                                          |
| Indicator |     |    |   | PAS Exclude Passport Denial              |
|           |     |    |   |                                          |
|           |     |    |   | Space Exclusion indicator does not apply |
+-----------+-----+----+---+------------------------------------------+
| Mu        | 1   | 3  | A | This field will contain one of the       |
| lti-State | 00- |    |   | following values as sent by the state:   |
| Financial | 102 |    |   |                                          |
| In        |     |    |   | FIN Exclude MSFIDM                       |
| stitution |     |    |   |                                          |
| Data      |     |    |   | Space Exclusion indicator does not apply |
| Match     |     |    |   |                                          |
| Exclusion |     |    |   |                                          |
| Indicator |     |    |   |                                          |
+-----------+-----+----+---+------------------------------------------+
| [Debt     | [   | [3 | [ | [This field will contain one of the      |
| Check     | 103 | ]{ | A | following values as sent by the          |
| Exclusion | -10 | .m | ] | state:]{.mark}                           |
| Indicato  | 5]{ | ar | { |                                          |
| r]{.mark} | .ma | k} | . | [DCK Exclude from the Debt Check         |
|           | rk} |    | m | Program]{.mark}                          |
|           |     |    | a |                                          |
|           |     |    | r | [Space Exclusion indicator does not      |
|           |     |    | k | apply]{.mark}                            |
|           |     |    | } |                                          |
+-----------+-----+----+---+------------------------------------------+
| Filler    | 1   | 1  | A | This field is reserved for future use    |
|           | 06- | 40 | / | and will contain spaces.                 |
|           | 245 |    | N |                                          |
+-----------+-----+----+---+------------------------------------------+

# B. INPUT RECORD SPECIFICATIONS {#b.-input-record-specifications .unnumbered}

This appendix contains the record specifications for the Federal Offset
Program Case Submission and Update Record that is affected by the
changes made for this release.

Chart B-2 presents the Case Submission and Update Record with changes
highlighted in turquoise.

+-----------+-----+----+---+------------------------------------------+
| Chart     |     |    |   |                                          |
| B-1: Case |     |    |   |                                          |
| S         |     |    |   |                                          |
| ubmission |     |    |   |                                          |
| And       |     |    |   |                                          |
| Update    |     |    |   |                                          |
| Record    |     |    |   |                                          |
| Layout    |     |    |   |                                          |
+===========+=====+====+===+==========================================+
| Field     | Lo  | Le | A | Comments                                 |
| Name      | cat | ng | / |                                          |
|           | ion | th | N |                                          |
+-----------+-----+----+---+------------------------------------------+
| S         | 1‑2 | 2  | A | **Required -- Key Data**                 |
| ubmitting |     |    |   |                                          |
| State     |     |    |   | -   This field is required for all       |
| Code      |     |    |   |     Transaction Types. This field must   |
|           |     |    |   |     contain a valid, two-character,      |
|           |     |    |   |     alphabetic State abbreviation code   |
|           |     |    |   |     for the submitting State. Refer to   |
|           |     |    |   |     the Federal Offset Program User      |
|           |     |    |   |     Guide Appendix H, "State and         |
|           |     |    |   |     Territory Abbreviations; Country     |
|           |     |    |   |     Codes", for a list of these codes.   |
|           |     |    |   |                                          |
|           |     |    |   | -   For Transaction Types 'B', 'C', 'L', |
|           |     |    |   |     'M', 'R', 'S', 'T', 'Z' and 'D', all |
|           |     |    |   |     key fields (Submitting State Code,   |
|           |     |    |   |     SSN, Case Type Indicator) must match |
|           |     |    |   |     key fields on the OCSE Case Master   |
|           |     |    |   |     File in order for the transaction to |
|           |     |    |   |     be processed. If there is no match,  |
|           |     |    |   |     the transaction will be rejected.    |
+-----------+-----+----+---+------------------------------------------+
| Local     | 3‑5 | 3  | A | **Optional**                             |
| Code      |     |    | / |                                          |
|           |     |    | N | -   This field is used with Transaction  |
|           |     |    |   |     Types 'A' and 'L'. This field        |
|           |     |    |   |     contains the code that will be used  |
|           |     |    |   |     to associate the obligor with a      |
|           |     |    |   |     State or local contact address when  |
|           |     |    |   |     the Pre-Offset Notice is produced by |
|           |     |    |   |     OCSE or an offset notice is produced |
|           |     |    |   |     by FMS.                              |
|           |     |    |   |                                          |
|           |     |    |   | -   For Transaction Type 'A'             |
|           |     |    |   |     (Add/Recertify Case), the local code |
|           |     |    |   |     submitted is compared against the    |
|           |     |    |   |     State's Local Code File. If the      |
|           |     |    |   |     local code contains spaces or is not |
|           |     |    |   |     found, the local code for the case   |
|           |     |    |   |     will be set to zeros on the OCSE     |
|           |     |    |   |     Case Master File, and a local code   |
|           |     |    |   |     of zeros will be submitted for the   |
|           |     |    |   |     case to FMS.                         |
|           |     |    |   |                                          |
|           |     |    |   | -   For Transaction Type 'L', if the     |
|           |     |    |   |     local code submitted contains        |
|           |     |    |   |     spaces, the local code for the case  |
|           |     |    |   |     will be set to zeros on the OCSE     |
|           |     |    |   |     Case Master File, and a local code   |
|           |     |    |   |     of zeros will be submitted for the   |
|           |     |    |   |     case to FMS. Otherwise, the local    |
|           |     |    |   |     code submitted is compared against   |
|           |     |    |   |     the State's Local Code File. If the  |
|           |     |    |   |     local code is not found, the         |
|           |     |    |   |     transaction will be rejected.        |
|           |     |    |   |                                          |
|           |     |    |   | -   For all other Transaction Types      |
|           |     |    |   |     ('B', 'C', 'M', 'S', 'R', 'D', 'Z'   |
|           |     |    |   |     and 'T'), the local code, if         |
|           |     |    |   |     present, will not be updated at OCSE |
|           |     |    |   |     or FMS. Refer to the Federal Offset  |
|           |     |    |   |     Program User Guide Section 2.2.1.1,  |
|           |     |    |   |     "State/Local Contact Phone and       |
|           |     |    |   |     Address File", for information on    |
|           |     |    |   |     keeping local codes and addresses up |
|           |     |    |   |     to date at OCSE.                     |
+-----------+-----+----+---+------------------------------------------+
| SSN       | 6   | 9  | N | **Required -- Key Data**                 |
|           | ‑14 |    |   |                                          |
|           |     |    |   | This field is required for all           |
|           |     |    |   | Transaction Types. This field must be    |
|           |     |    |   | numeric, must be greater than zero, and  |
|           |     |    |   | must contain a valid SSN.                |
|           |     |    |   |                                          |
|           |     |    |   | -   For Transaction Type 'A'             |
|           |     |    |   |     (Add/Recertify Case) the SSN is      |
|           |     |    |   |     verified using an SSA-defined range  |
|           |     |    |   |     check that automatically validates   |
|           |     |    |   |     the *area* portion of the SSN (the   |
|           |     |    |   |     first three positions of the SSN)    |
|           |     |    |   |     against the current high digit being |
|           |     |    |   |     used for *area*. In addition, the    |
|           |     |    |   |     *group* portion of the SSN (the      |
|           |     |    |   |     fourth and fifth positions of the    |
|           |     |    |   |     SSN) is compared against the *area*  |
|           |     |    |   |     to ensure that the *group* number    |
|           |     |    |   |     was issued with the particular       |
|           |     |    |   |     *area* number. To verify the current |
|           |     |    |   |     high digits for *area* and *group*   |
|           |     |    |   |     issued by SSA, refer to the Federal  |
|           |     |    |   |     Offset Program User Guide Chart D-3, |
|           |     |    |   |     "Useful Web Sites".                  |
|           |     |    |   |                                          |
|           |     |    |   | -   For Transaction Types 'B', 'C', 'L', |
|           |     |    |   |     'M', 'R', 'S', 'T', 'Z' and 'D', all |
|           |     |    |   |     key fields (Submitting State Code,   |
|           |     |    |   |     SSN, and Case Type Indicator) must   |
|           |     |    |   |     match key fields on the OCSE Case    |
|           |     |    |   |     Master File in order for the         |
|           |     |    |   |     transaction to be processed. If      |
|           |     |    |   |     there is no match, the transaction   |
|           |     |    |   |     will be rejected.                    |
+-----------+-----+----+---+------------------------------------------+
| Case ID   | 15  | 15 | A | **Conditionally Required**               |
|           | ‑29 |    | / |                                          |
|           |     |    | N | This field is for State use only. This   |
|           |     |    |   | field is required for Transaction Type   |
|           |     |    |   | 'C' (Change Case ID). The new Case ID    |
|           |     |    |   | will overwrite the existing. This field  |
|           |     |    |   | should be filled with spaces if it is    |
|           |     |    |   | not used by the State.                   |
|           |     |    |   |                                          |
|           |     |    |   | -   For Transaction Type 'A'             |
|           |     |    |   |     (Add/Recertify Case), if present,    |
|           |     |    |   |     OCSE will store the field on the     |
|           |     |    |   |     Case Master File without performing  |
|           |     |    |   |     any edits. This field is not sent to |
|           |     |    |   |     FMS or DoS.                          |
|           |     |    |   |                                          |
|           |     |    |   | -   For all other Transaction Types      |
|           |     |    |   |     ('B', 'L', 'M', 'R', 'S', 'T', 'Z'   |
|           |     |    |   |     and 'D'), the Case ID, if present,   |
|           |     |    |   |     will not be updated at OCSE.         |
+-----------+-----+----+---+------------------------------------------+
| Obligor   | 30  | 20 | A | **Required**                             |
| Last Name | ‑49 |    |   |                                          |
|           |     |    |   | This field is required for all           |
|           |     |    |   | Transaction Types. The first four        |
|           |     |    |   | positions of this field must contain an  |
|           |     |    |   | alphabetic character. No imbedded spaces |
|           |     |    |   | or special characters, except a hyphen,  |
|           |     |    |   | can be present within the first four     |
|           |     |    |   | positions.                               |
|           |     |    |   |                                          |
|           |     |    |   | -   For Transaction Types 'A' (Add Case) |
|           |     |    |   |     and 'B' (Name Change), the entire    |
|           |     |    |   |     last name is stored on the OCSE Case |
|           |     |    |   |     Master File after the last name      |
|           |     |    |   |     passes the edit check above.         |
|           |     |    |   |                                          |
|           |     |    |   | -   For Transaction Types 'C', 'L', 'M', |
|           |     |    |   |     'R', 'S', 'T', 'Z' and 'D', the      |
|           |     |    |   |     first 4 characters submitted must    |
|           |     |    |   |     match the first 4 characters stored  |
|           |     |    |   |     on the OCSE Case Master File or the  |
|           |     |    |   |     first 4 characters of a Transaction  |
|           |     |    |   |     Type 'B' (Name Change) transaction   |
|           |     |    |   |     for the same case in the same        |
|           |     |    |   |     process. If there is no match, the   |
|           |     |    |   |     transaction will be rejected.        |
|           |     |    |   |                                          |
|           |     |    |   | -   For Transaction Type 'A' (Recertify  |
|           |     |    |   |     Case), if the last name does not     |
|           |     |    |   |     match against the OCSE Case Master   |
|           |     |    |   |     File, the name is processed as a     |
|           |     |    |   |     name change.                         |
|           |     |    |   |                                          |
|           |     |    |   | If imbedded spaces or special characters |
|           |     |    |   | exist *after* the first four characters, |
|           |     |    |   | the case will be submitted to FMS for    |
|           |     |    |   | offset. However, DoS may reject the case |
|           |     |    |   | for passport denial.                     |
+-----------+-----+----+---+------------------------------------------+
| Obligor   | 50  | 15 | A | **Conditionally Required**               |
| First     | ‑64 |    |   |                                          |
| Name      |     |    |   | This field is required for Transaction   |
|           |     |    |   | Types 'A' and 'B'. The first position of |
|           |     |    |   | this field must contain an alphabetic    |
|           |     |    |   | character.                               |
|           |     |    |   |                                          |
|           |     |    |   | -   For Transaction Types 'A' (Add Case) |
|           |     |    |   |     and 'B' (Name Change), the entire    |
|           |     |    |   |     first name is stored on the OCSE     |
|           |     |    |   |     Case Master File after the first     |
|           |     |    |   |     character passes the edit check      |
|           |     |    |   |     above.                               |
|           |     |    |   |                                          |
|           |     |    |   | -   For Transaction Type 'A' (Recertify  |
|           |     |    |   |     Case), the first character must pass |
|           |     |    |   |     the edit above. The obligor first    |
|           |     |    |   |     name is not matched against the      |
|           |     |    |   |     first name stored on the OCSE Case   |
|           |     |    |   |     Master File; the entire first name   |
|           |     |    |   |     is stored on the OCSE Case Master    |
|           |     |    |   |     File.                                |
|           |     |    |   |                                          |
|           |     |    |   | -   For all other Transaction Types      |
|           |     |    |   |     ('C', 'L', 'M', 'R', 'S', 'T', 'Z'   |
|           |     |    |   |     and 'D'), the obligor first name, if |
|           |     |    |   |     present, will not be updated at OCSE |
|           |     |    |   |     or FMS.                              |
+-----------+-----+----+---+------------------------------------------+
| Arrearage | 65  | 8  | N | **Conditionally Required**               |
| Amount    | ‑72 |    |   |                                          |
| (Ac       |     |    |   | This field is required for Transaction   |
| cumulated |     |    |   | Types 'A', 'M' and 'S'. This field must  |
| Payment   |     |    |   | contain a numeric amount in whole        |
| Amount)   |     |    |   | dollars only. Decimal points, dollar     |
|           |     |    |   | signs, commas, or plus/minus signs are   |
|           |     |    |   | not valid (e.g., \$1,500.00 = 00001500). |
|           |     |    |   |                                          |
|           |     |    |   | -   For Transaction Type 'A'             |
|           |     |    |   |     (Add/Recertify Case), the arrearage  |
|           |     |    |   |     amount is the current amount owed by |
|           |     |    |   |     the obligor. If the arrearage amount |
|           |     |    |   |     is less than \$25, the Add Case      |
|           |     |    |   |     transaction will be rejected.        |
|           |     |    |   |                                          |
|           |     |    |   | -   For Transaction Type 'D', this field |
|           |     |    |   |     is not required. However, the        |
|           |     |    |   |     existing arrearage amount will be    |
|           |     |    |   |     zeroed out.                          |
|           |     |    |   |                                          |
|           |     |    |   | -   For Transaction Type 'M', the        |
|           |     |    |   |     arrearage amount is the current      |
|           |     |    |   |     amount owed by the obligor. If the   |
|           |     |    |   |     arrearage amount is equal to zero,   |
|           |     |    |   |     the case will be flagged as deleted. |
|           |     |    |   |                                          |
|           |     |    |   | -   For Transaction Type 'S', this field |
|           |     |    |   |     functions as the Accumulated Payment |
|           |     |    |   |     Amount Field, and is referred to by  |
|           |     |    |   |     that name. The accumulated payment   |
|           |     |    |   |     amount is the accumulated State      |
|           |     |    |   |     Payment Amount for the processing    |
|           |     |    |   |     year.                                |
|           |     |    |   |                                          |
|           |     |    |   | -   For all other Transaction Types      |
|           |     |    |   |     ('B', 'C', 'L', 'R', 'Z' and 'T'),   |
|           |     |    |   |     the arrearage amount, if present,    |
|           |     |    |   |     will not be updated at OCSE or FMS.  |
+-----------+-----+----+---+------------------------------------------+
| Tr        | 73  | 1  | A | **Required**                             |
| ansaction |     |    |   |                                          |
| Type      |     |    |   | This field must contain a valid          |
|           |     |    |   | Transaction Type code. Valid codes for   |
|           |     |    |   | this field are:                          |
|           |     |    |   |                                          |
|           |     |    |   | A Add/Recertify Case                     |
|           |     |    |   |                                          |
|           |     |    |   | B Name Change                            |
|           |     |    |   |                                          |
|           |     |    |   | C Case ID Change                         |
|           |     |    |   |                                          |
|           |     |    |   | D Delete Case                            |
|           |     |    |   |                                          |
|           |     |    |   | L Local Code Change                      |
|           |     |    |   |                                          |
|           |     |    |   | > M Modify Arrearage Amount              |
|           |     |    |   | >                                        |
|           |     |    |   | > R Replace Exclusion Indicator(s)       |
|           |     |    |   |                                          |
|           |     |    |   | S State Payment                          |
|           |     |    |   |                                          |
|           |     |    |   | T Transfer for Administrative Review     |
|           |     |    |   |                                          |
|           |     |    |   | Z Obligor Address Change                 |
+-----------+-----+----+---+------------------------------------------+
| Case Type | 74  | 1  | A | **Required - Key Data**                  |
| Indicator |     |    |   |                                          |
|           |     |    |   | -   This field is required for all       |
|           |     |    |   |     Transaction Types. This field must   |
|           |     |    |   |     contain one of the following valid   |
|           |     |    |   |     case type codes:                     |
|           |     |    |   |                                          |
|           |     |    |   | A -- TANF                                |
|           |     |    |   |                                          |
|           |     |    |   | N -- Non-TANF                            |
|           |     |    |   |                                          |
|           |     |    |   | -   For Transaction Types 'B', 'C', 'L', |
|           |     |    |   |     'M', 'R', 'S', 'T', 'Z' and 'D', all |
|           |     |    |   |     key fields (Submitting State Code,   |
|           |     |    |   |     SSN, and Case Type Indicator) must   |
|           |     |    |   |     match key fields on the OCSE Case    |
|           |     |    |   |     Master File in order for the         |
|           |     |    |   |     transaction to be processed. If      |
|           |     |    |   |     there is no match, the transaction   |
|           |     |    |   |     will be rejected.                    |
+-----------+-----+----+---+------------------------------------------+
| Transfer  | 75  | 2  | A | **Conditionally Required**               |
| State     | ‑76 |    |   |                                          |
| Code      |     |    |   | -   For Transaction Type 'T', this field |
|           |     |    |   |     must contain a valid, two-character, |
|           |     |    |   |     alphabetic State abbreviation code   |
|           |     |    |   |     for the transfer State. Refer to the |
|           |     |    |   |     Federal Offset Program User Guide    |
|           |     |    |   |     Appendix H, "State and Territory     |
|           |     |    |   |     Abbreviations; Country Codes", for a |
|           |     |    |   |     list of these codes.                 |
|           |     |    |   |                                          |
|           |     |    |   | -   For all other Transaction Types      |
|           |     |    |   |     ('A', 'B', 'C', 'D', 'L', 'M', 'S',  |
|           |     |    |   |     'Z' and 'R'), this field, if         |
|           |     |    |   |     present, will not be updated at      |
|           |     |    |   |     OCSE.                                |
+-----------+-----+----+---+------------------------------------------+
| Transfer  | 77  | 3  | A | **Optional**                             |
| Local     | ‑79 |    | / |                                          |
| Code      |     |    | N | -   For Transaction Type 'T', this field |
|           |     |    |   |     should contain a three-position,     |
|           |     |    |   |     alpha-numeric local code for the     |
|           |     |    |   |     transfer State. If present, this     |
|           |     |    |   |     field is stored on the OCSE Case     |
|           |     |    |   |     Master File.                         |
|           |     |    |   |                                          |
|           |     |    |   | -   For all other Transaction Types      |
|           |     |    |   |     ('A', 'B', 'C', 'D', 'L', 'M', 'S',  |
|           |     |    |   |     'Z' and 'R'), this field, if         |
|           |     |    |   |     present, will not be updated at      |
|           |     |    |   |     OCSE.                                |
+-----------+-----+----+---+------------------------------------------+
| Process   | 80  | 4  | A | **Conditionally Required**               |
| Year      | -83 |    | / |                                          |
|           |     |    | N | -   For Transaction Type 'S', this field |
|           |     |    |   |     must be in the Year 2000-compliant   |
|           |     |    |   |     format of CCYY, and must contain the |
|           |     |    |   |     year the tax refund or               |
|           |     |    |   |     administrative payment was offset.   |
|           |     |    |   |     The date must fall within the        |
|           |     |    |   |     previous seven years of the current  |
|           |     |    |   |     year.                                |
|           |     |    |   |                                          |
|           |     |    |   | -   For all other Transaction Types      |
|           |     |    |   |     ('A', 'B', 'C', 'D', 'L', 'M', 'R',  |
|           |     |    |   |     'Z' and 'T'), this field, if         |
|           |     |    |   |     present, will not be updated at      |
|           |     |    |   |     OCSE.                                |
+-----------+-----+----+---+------------------------------------------+
| Obligor   | 84‑ | 30 | A | **Conditionally Required**               |
| Address   | 113 |    | / |                                          |
| Line 1    |     |    | N | -   For Transaction Types 'A' (Add Case) |
|           |     |    |   |     and 'Z' (Address Change), this field |
|           |     |    |   |     contains the first address line of   |
|           |     |    |   |     the obligor's mailing address. If    |
|           |     |    |   |     this line is blank, the Obligor      |
|           |     |    |   |     Address Line 2 Field will be checked |
|           |     |    |   |     for an address (refer to the Federal |
|           |     |    |   |     Offset Program User Guide Part 3,    |
|           |     |    |   |     "Federal Offset Program Pre-Offset   |
|           |     |    |   |     Notices", for information regarding  |
|           |     |    |   |     address processing).                 |
|           |     |    |   |                                          |
|           |     |    |   | -   For Transaction Type 'Z' (Address    |
|           |     |    |   |     Change), Obligor Address Line 1,     |
|           |     |    |   |     Obligor Address Line 2, Obligor      |
|           |     |    |   |     City, Obligor State, and Obligor Zip |
|           |     |    |   |     Code cannot all be spaces.           |
|           |     |    |   |                                          |
|           |     |    |   | -   For Transaction Type 'A' (Recertify  |
|           |     |    |   |     Case), this field is not required.   |
|           |     |    |   |     If present, the address currently    |
|           |     |    |   |     stored at OCSE will be updated with  |
|           |     |    |   |     the submitted address.               |
|           |     |    |   |                                          |
|           |     |    |   | -   For all other Transaction Types      |
|           |     |    |   |     ('B', 'C', 'D', 'L', 'M', 'S', 'R'   |
|           |     |    |   |     and 'T'), the address, if present,   |
|           |     |    |   |     will not be updated at OCSE or FMS.  |
+-----------+-----+----+---+------------------------------------------+
| Obligor   | 1   | 30 | A | **Optional**                             |
| Address   | 14- |    | / |                                          |
| Line 2    | 143 |    | N | -   For Transaction Types 'A' (Add Case) |
|           |     |    |   |     and 'Z' (Address Change), this field |
|           |     |    |   |     may contain the second address line  |
|           |     |    |   |     for the obligor. On an Add Case, if  |
|           |     |    |   |     OCSE sends the Pre-Offset Notices    |
|           |     |    |   |     and no address information is        |
|           |     |    |   |     submitted in either address line,    |
|           |     |    |   |     OCSE will attempt to obtain an       |
|           |     |    |   |     address (refer to Part 3, "Federal   |
|           |     |    |   |     Offset Program Pre-Offset Notices",  |
|           |     |    |   |     for information regarding address    |
|           |     |    |   |     processing).                         |
|           |     |    |   |                                          |
|           |     |    |   | -   For Transaction Type 'Z' (Address    |
|           |     |    |   |     Change), Obligor Address Line 1,     |
|           |     |    |   |     Obligor Address Line 2, Obligor      |
|           |     |    |   |     City, Obligor State, and Obligor Zip |
|           |     |    |   |     Code cannot all be spaces.           |
|           |     |    |   |                                          |
|           |     |    |   | -   For Transaction Type 'A' (Recertify  |
|           |     |    |   |     Case), this field is not required.   |
|           |     |    |   |     If an address is present, the        |
|           |     |    |   |     address currently stored at OCSE     |
|           |     |    |   |     will be updated with the submitted   |
|           |     |    |   |     address.                             |
|           |     |    |   |                                          |
|           |     |    |   | -   For all other Transaction Types      |
|           |     |    |   |     ('B', 'C', 'D', 'L', 'M', 'S', 'R'   |
|           |     |    |   |     and 'T'), the address, if present,   |
|           |     |    |   |     will not be updated at OCSE or FMS.  |
+-----------+-----+----+---+------------------------------------------+
| Obligor   | 1   | 25 | A | **Conditionally Required**               |
| City      | 44- |    |   |                                          |
|           | 168 |    |   | -   For Transaction Types 'A' (Add Case) |
|           |     |    |   |     and 'Z' (Address Change), this field |
|           |     |    |   |     contains the city of the obligor's   |
|           |     |    |   |     mailing address (refer to the        |
|           |     |    |   |     Federal Offset Program User Guide    |
|           |     |    |   |     Part 3, "Federal Offset Program      |
|           |     |    |   |     Pre-Offset Notices", for information |
|           |     |    |   |     regarding address processing).       |
|           |     |    |   |                                          |
|           |     |    |   | -   For Transaction Type 'Z' (Address    |
|           |     |    |   |     Change), Obligor Address Line 1,     |
|           |     |    |   |     Obligor Address Line 2, Obligor      |
|           |     |    |   |     City, Obligor State, and Obligor Zip |
|           |     |    |   |     Code cannot all be spaces.           |
|           |     |    |   |                                          |
|           |     |    |   | -   For Transaction Type 'A' (Recertify  |
|           |     |    |   |     Case), this field is not required.   |
|           |     |    |   |     If an address is present, the        |
|           |     |    |   |     address currently stored at OCSE     |
|           |     |    |   |     will be updated with the submitted   |
|           |     |    |   |     address.                             |
|           |     |    |   |                                          |
|           |     |    |   | -   For all other Transaction Types      |
|           |     |    |   |     ('B', 'C', 'D', 'L', 'M', 'S', 'R'   |
|           |     |    |   |     and 'T'), the address, if present,   |
|           |     |    |   |     will not be updated at OCSE or FMS.  |
+-----------+-----+----+---+------------------------------------------+
| Obligor   | 1   | 2  | A | **Conditionally Required**               |
| State     | 69- |    |   |                                          |
|           | 170 |    |   | -   For Transaction Types 'A' (Add Case) |
|           |     |    |   |     and 'Z' (Address Change), this field |
|           |     |    |   |     contains a two-character, alphabetic |
|           |     |    |   |     State abbreviation code for the      |
|           |     |    |   |     State of the obligor's mailing       |
|           |     |    |   |     address (refer to the Federal Offset |
|           |     |    |   |     Program User Guide Part 3, "Federal  |
|           |     |    |   |     Offset Program Pre-Offset Notices",  |
|           |     |    |   |     for information regarding address    |
|           |     |    |   |     processing).                         |
|           |     |    |   |                                          |
|           |     |    |   | -   For Transaction Type 'Z' (Address    |
|           |     |    |   |     Change), Obligor Address Line 1,     |
|           |     |    |   |     Obligor Address Line 2, Obligor      |
|           |     |    |   |     City, Obligor State, and Obligor Zip |
|           |     |    |   |     Code cannot all be spaces.           |
|           |     |    |   |                                          |
|           |     |    |   | -   For Transaction Type 'A' (Recertify  |
|           |     |    |   |     Case), this field is not required.   |
|           |     |    |   |     If an address is present, the        |
|           |     |    |   |     address currently stored at OCSE     |
|           |     |    |   |     will be updated with the submitted   |
|           |     |    |   |     address.                             |
|           |     |    |   |                                          |
|           |     |    |   | -   For all other Transaction Types      |
|           |     |    |   |     ('B', 'C', 'D', 'L', 'M', 'S', 'R'   |
|           |     |    |   |     and 'T'), the address, if present,   |
|           |     |    |   |     will not be updated at OCSE or FMS.  |
+-----------+-----+----+---+------------------------------------------+
| Obligor   | 1   | 9  | N | **Conditionally Required**               |
| Zip Code  | 71- |    |   |                                          |
|           | 179 |    |   | -   For Transaction Types 'A' (Add Case) |
|           |     |    |   |     and 'Z' (Address Change), this field |
|           |     |    |   |     contains a 5 or 9 digit zip code     |
|           |     |    |   |     (refer to the Federal Offset Program |
|           |     |    |   |     User Guide Part 3, "Federal Offset   |
|           |     |    |   |     Program Pre-Offset Notices", for     |
|           |     |    |   |     information regarding address        |
|           |     |    |   |     processing).                         |
|           |     |    |   |                                          |
|           |     |    |   | -   For Transaction Type 'Z' (Address    |
|           |     |    |   |     Change), Obligor Address Line 1,     |
|           |     |    |   |     Obligor Address Line 2, Obligor      |
|           |     |    |   |     City, Obligor State, and Obligor Zip |
|           |     |    |   |     Code cannot all be spaces.           |
|           |     |    |   |                                          |
|           |     |    |   | -   For Transaction Type 'A' (Recertify  |
|           |     |    |   |     Case), this field is not required.   |
|           |     |    |   |     If an address is present, the        |
|           |     |    |   |     address currently stored at OCSE     |
|           |     |    |   |     will be updated with the submitted   |
|           |     |    |   |     address.                             |
|           |     |    |   |                                          |
|           |     |    |   | -   For all other Transaction Types      |
|           |     |    |   |     ('B', 'C', 'D', 'L', 'M', 'S', 'R'   |
|           |     |    |   |     and 'T'), the address, if present,   |
|           |     |    |   |     will not be updated at OCSE or FMS.  |
+-----------+-----+----+---+------------------------------------------+
| Date      | 1   | 8  | A | **Conditionally Required**               |
| Issued    | 80- |    | / |                                          |
|           | 187 |    | N | -   For Transaction Type 'A'             |
|           |     |    |   |     (Add/Recertify Case), if the State   |
|           |     |    |   |     issues their own Pre-Offset Notices, |
|           |     |    |   |     this field is required. The date     |
|           |     |    |   |     must be in the Year 2000-compliant   |
|           |     |    |   |     format of CCYYMMDD. This field       |
|           |     |    |   |     indicates the date the Pre-Offset    |
|           |     |    |   |     Notice was mailed. If OCSE issues    |
|           |     |    |   |     the Pre-Offset Notices, OCSE will    |
|           |     |    |   |     fill in the date.                    |
|           |     |    |   |                                          |
|           |     |    |   | -   For all other Transaction Types      |
|           |     |    |   |     ('B', 'C', 'D', 'L', 'M', 'S', 'R',  |
|           |     |    |   |     'T' and 'Z'), the date issued, if    |
|           |     |    |   |     present, will not be updated at OCSE |
|           |     |    |   |     or FMS.                              |
+-----------+-----+----+---+------------------------------------------+
| Exclusion | 1   | 40 | A | **Optional**                             |
| Ind       | 88- |    |   |                                          |
| icator(s) | 227 |    |   | -   For transaction types 'A'            |
|           |     |    |   |     (Add/Recertify Case) and 'R', this   |
|           |     |    |   |     field is optional. If setting more   |
|           |     |    |   |     than one exclusion indicator, the    |
|           |     |    |   |     indicators must be separated with a  |
|           |     |    |   |     comma or space (e.g., RET,PAS,FIN,   |
|           |     |    |   |     or RET PAS FIN).                     |
|           |     |    |   |                                          |
|           |     |    |   | -   Valid exclusion indicators are:      |
|           |     |    |   |                                          |
|           |     |    |   | ```{=html}                               |
|           |     |    |   | <!-- -->                                 |
|           |     |    |   | ```                                      |
|           |     |    |   | -   ADM -- Exclude all Administrative    |
|           |     |    |   |     Offsets (RET, SAL, VEN)              |
|           |     |    |   |                                          |
|           |     |    |   | -   RET -- Exclude Federal Retirement    |
|           |     |    |   |     Offset                               |
|           |     |    |   |                                          |
|           |     |    |   | -   VEN -- Exclude Vendor                |
|           |     |    |   |     Payment/Miscellaneous Offset         |
|           |     |    |   |                                          |
|           |     |    |   | -   SAL -- Exclude Federal Salary Offset |
|           |     |    |   |     (*not yet activated*)                |
|           |     |    |   |                                          |
|           |     |    |   | -   TAX -- Exclude Tax Refund Offset     |
|           |     |    |   |                                          |
|           |     |    |   | -   PAS -- Exclude Passport Denial       |
|           |     |    |   |                                          |
|           |     |    |   | -   FIN -- Exclude Multistate Financial  |
|           |     |    |   |     Institution Data Match               |
|           |     |    |   |                                          |
|           |     |    |   | -   [DCK -- Exclude Debt Check]{.mark}   |
|           |     |    |   |                                          |
|           |     |    |   | -   Space - Remove all existing          |
|           |     |    |   |     exclusion indicators                 |
|           |     |    |   |                                          |
|           |     |    |   | ```{=html}                               |
|           |     |    |   | <!-- -->                                 |
|           |     |    |   | ```                                      |
|           |     |    |   | -   For all other Transaction Types      |
|           |     |    |   |     ('B', 'C', 'D', 'L', 'M', 'S', 'Z'   |
|           |     |    |   |     and 'T'), this field, if present,    |
|           |     |    |   |     will not be updated at OCSE or FMS.  |
+-----------+-----+----+---+------------------------------------------+
| Filler    | 2   | 17 | A | **Space filled**                         |
|           | 28- |    | / |                                          |
|           | 244 |    | N |                                          |
+-----------+-----+----+---+------------------------------------------+
| Request   | 245 | 1  | A | **Optional**                             |
| Code      |     |    |   |                                          |
|           |     |    |   | -   For Transaction Type 'M', this field |
|           |     |    |   |     should contain a 'P', to request a   |
|           |     |    |   |     Pre-Offset Notice be generated by    |
|           |     |    |   |     OCSE. If present, this field will    |
|           |     |    |   |     generate a PON if all edits are      |
|           |     |    |   |     passed for updating an arrearage     |
|           |     |    |   |     amount and processing a notice.      |
|           |     |    |   |                                          |
|           |     |    |   | -   For all other Transaction Types      |
|           |     |    |   |     ('A', 'B', 'C', 'D', 'L', 'R', 'S',  |
|           |     |    |   |     and 'Z'), no action will be taken at |
|           |     |    |   |     OCSE or FMS if this field contains a |
|           |     |    |   |     value.                               |
+-----------+-----+----+---+------------------------------------------+