**United States**

**Department of the Interior**

**Final Policy Regarding Grants.gov FIND and Format for Financial
Assistance Program Announcements**

**Related to Grants and Cooperative Agreements**

**1. PURPOSE:**

The purpose of this policy issuance is to implement the final
Government-wide Grants.govFIND policy, as published in the Wednesday,
October 8, 2003 issue of the Federal Register **\[Vol. 68, No. 195 FR
58146 - 58152\]** (copy attached), and the Controller, Office of
Management and Budget's (OMB) policy memorandum to the Heads of
Executive Departments and Agencies regarding the standard format and
standard data elements for use with Grants.gov FIND, as published in the
Monday, June 23, 2003, issue of the Federal Register **\[Vol. 68, No.
120 FR 37370-37379\]** (copy attached).

This policy supersedes the previously issued interim Department of the
Interior Grants.govFIND policy dated September 15, 2003.

**2. AUTHORITIES:**

The Grants.govFIND and Format for Financial Assistance Program
Announcement policies are part of the implementation of the Federal
Financial Assistance Management Improvement Act of 1999 (Public Law
106-107). The Grants.govFIND policy and was issued in final by OMB on
October 8, 2003. The policy is also designed to further implement the
Grants.gov initiative, one of the twenty-four electronic government
(E-Gov) initiatives under the President's Management Agenda. The Format
for Financial Assistance Program Announcements portion of the policy is
based upon the Controller, Office of Management and Budget's (OMB)
memorandum to the Heads of Executive Departments and Agencies regarding
the standard format and standard data elements to be used withGrants.gov
FIND to post funding opportunity announcement synopses for discretionary
grants and cooperative agreements.

**3. EFFECTIVE DATE:** This policy, which combines the final
Grants.govFIND and Format for Financial Assistance Program Announcements
policies, is effective upon issuance and applies to all future and
active discretionary grants and cooperative agreement announcements.

**4. EXPIRATION DATE:** This policy issuance will remain in effect until
canceled, superseded, or incorporated into Title 43 Code of Federal
Regulations.

**5. RESPONSIBILITIES:**

A. Bureau Directors are responsible for:

1.  Coordinating discretionary grant and cooperative agreement
    announcements within their bureaus;

2.  Ensuring that this policy is distributed to all bureau/office
    grant-making programs;

3.  Preparing supplementary guidance as appropriate;

4.  Designating a Bureau/Office Grants.gov FIND Administrator; and

5.  Properly implementing the policy's requirements.

These responsibilities may be delegated.

B. Bureau/Office Responsibilities:

\(1\) Bureau/Office Grants.gov FIND Administrator(s) is/are responsible
for:

> (i)Ensuring proper communication on Grants.gov FIND initiatives within
> the bureau/office;
>
> \(ii\) Providing training and assistance within the bureau/office;
>
> \(iii\) Providing appropriate Grants.gov FIND access within the
> bureau/office;

\(iv\) Providing passwords within the bureau/office;

\(v\) Removing Grants.gov FIND access within the bureau/office (as
necessary);

> \(vi\) Answering questions within the bureau/office;
>
> \(vii\) Representing the bureau/office at Grants.gov FIND meetings
> within DOI and bureau;
>
> \(viii\) Testing the system (as necessary); and
>
> \(ix\) Providing PAM with recommendations for policy and system
> enhancements.

\(2\) Bureaus/Offices must either:

\(i\) Provide the complete opportunity announcements on their
bureau/office website *and* post the related universal resource locator
(URL) in Grants.gov FIND synopses; and/or

> \(ii\) Provide the complete announcement in *both* the Grants.gov FIND
> synopsis and

their bureau/office website.

The full announcement must be posted within 3 business days of the
synopsis posted on Grants.gov FIND.

\(3\) Bureaus/offices should continue to post their full announcements
at location(s) consistent with any applicable statutory requirements and
policy.

C. The Office of Acquisition and Property Management (PAM) is
responsible for:

\(1\) Providing guidance to bureaus/offices that award discretionary
grants and cooperative agreements regarding the Grants.gov FIND
requirement, and the format to be used when posting synopses at
[http://www.Grants.gov](http://www.FedGrants.gov/);

\(2\) Preparing supplementary guidance as appropriate;

\(3\) Reviewing and submitting waiver requests to the OMB;

\(4\) Providing Catalog of Federal Domestic Assistance numbers; and

\(5\) Monitoring Departmentwide implementation of the Grants.gov FIND
policy.

The Office of Acquisition of Property Management (PAM) must review and
approve all requested exceptions prior to their submission by PAM to the
Office of Management and Budget for final consideration and action.

**6. APPLICABILITY:**

This policy applies to all Department of the Interior discretionary
grant and cooperative agreement programs. This policy does
[not]{.underline} rescind any additional statutory, regulatory, or
policy requirements bureaus/offices may have to announce funding
opportunities.

**7. BACKGROUND:**

The Federal Financial Assistance Management Improvement Act of 1999,
Public Law 106-107, requires executive agencies to work together to
establish processes to streamline and simplify Federal financial
assistance procedures for non-Federal entities. As part of the
Government-wide financial assistance streamlining/simplification effort,
agencies are required to provide potential applicants with a single site
to find Federal assistance opportunities, using a standard format and
data elements.

Grants.gov FIND is modeled after FedBizOpps, an Internet site
established by the General Services Administration, as the single site
for posting notices and other relevant information regarding procurement
opportunities. As implemented, Grants.gov FIND will serve as the primary
site where Federal agencies will post electronic synopses of
opportunities for financial assistance awards.

Grants.govFIND opportunity announcements must be posted in accordance
with the format/standards identified in Appendix A, Standard Format and
Data Elements Policy Guide.

**8. POLICY:**

Bureaus/Offices are required to post funding opportunities for all
discretionary grant and cooperative agreement programs at the Grant.gov
FIND website, [http://www.Grants.gov](http://www.Grants.gov/), using the
Government-wide standard format and standard data elements for postings.
Bureaus/Offices are also encouraged to post other types of Federal
funding opportunities at
[http://www.Grants.gov](http://www.FedGrants.gov/).

**A. Applicability**

Bureaus/Offices are required to post all discretionary grant and
cooperative agreement funding opportunity announcements and
modifications to [http://www.Grants.gov](http://www.FedGrants.gov/),
using the standard data elements and format, except for:

1.  Programs that only publish funding opportunities in the Catalog of
    Federal Domestic Assistance (CFDA).

2.  Announcements for awards less than \$25,000 for which 100% of
    eligible applicants live outside the United States.

3.  Single source announcements of funding opportunities issued by a
    bureau/office which are specifically directed to a known recipient.

4.  The Bureau/Office program has received an exemption/waiver from OMB.

**B. Exemptions**

Only OMB is authorized to grant exemptions from this policy. Requests
for exemptions from this policy (including requests for exemptions from
using the standard format or deviations thereto) must be forwarded by
the Bureau/Office Director or his/her designee to the Director, Office
of Acquisition and Property Management, for submission to OMB. At
minimum, requests for exemption must contain the following information:

-   The specific reason(s) why the exemption is needed and citing any
    historical information available to support those reasons; and

-   The specific impact on the bureau/office or the grant/cooperative
    agreement program and its applicants if the request for exemption is
    denied. Provide examples of impacts, and the effect on performance.
    Include any other negative impact anticipated.

**9. INFORMATION POINTS OF CONTACT:** Please direct any questions or
requests for exemption regarding this policy to Debra Sonderman,
Director, Office of Acquisition and Property Management, on
202-208-6352. Staff questions should be directed to Tammy Pataluna on
202-208-4080.

**ISSUE DATE:** November 7, 2003

United States

Department of the Interior

Financial Assistance (Grants): Grants.govFIND and Standard Announcement
Format -- Final Policy

INDEX OF APPENDICES

Appendix A: Grants.govFIND Standard Format and Data Elements Policy
Guide

Appendix B: Federal Register Notice of Issuance of Final Policy
Directive: Office of

Federal Financial Management Policy Directive on Use of

> Grants.govFIND (October 8, 2003)

Appendix C: Federal Register Notice: Office of Federal Financial
Management;

Policy Directive on Financial Assistance Program Announcements;

Standard Data Elements and Government-wide Guidance for

Electronically Posting Synopses at Grants.govFIND (June 23, 2003)

Appendix D: Department of the Interior Federal Assistance Grants.govFIND
User Guide

(10/2003)

> **Appendix A**
>
> **Grants.govFIND**
>
> **Standard Format and Data Elements Policy Guide**

**A. Standard Format**

Announcements posted at
[http://www.Grants.gov](http://www.FedGrants.gov/) must use the OMB
mandated standard format as detailed in the June 23, 2003 issue of the
*Federal Register.* The purpose of using the standard format is to
organize announcement information in a consistent way in for the
hundreds of Federal programs that make financial assistance awards. Most
of all, a standard Government-wide format will help potential applicants
to more easily find the information they need about Federal assistance
opportunities.

All announcements must include accurate and complete information in the
data elements marked "required," in the sequence provided. Announcements
may include information in the data elements that are marked "optional,"
as appropriate for the program. Information that is included in the
announcement must conform to the standard format. Only OMB may authorize
deviations from the standard format. (See section 8.B. of the DOI
policy, "Exceptions.")

The standard format is comprised of two parts: (1) overview information
and (2) full text of the announcement.

1.  **Overview Information**

The Bureau/Office must display prominently the following information, in
the sequential order shown, in a location preceding the full text of the
announcement:

  -------------- ----------------------- ----------------------------------------------
  **Field**      **Required/Optional**   **Description**

  Federal Agency Required                Include the name of bureau/office and the
  Name(s)                                specific office(s) within the bureau that are
                                         involved in the funding opportunity.

  Funding        Required                If your bureau/office has a program name that
  Opportunity                            is different from the Funding Opportunity
  Title                                  Title, you also could include that name here.

  Announcement   Required                Indicate whether this is the initial
  Type                                   announcement of this funding opportunity or a
                                         modification of a previously announced
                                         opportunity. If it modifies a previous
                                         announcement, provide the date of that
                                         announcement and identify the portions that
                                         are being modified. Note that a modification
                                         does not need to include all of the sections
                                         of the full announcement text.

  Funding        Required, if applicable Bureaus/Offices that assign identifying
  Opportunity                            numbers to announcements must include it here.
  Number                                 If it modifies a previous announcement,
                                         provide the number of that announcement.

  Catalog of     Required                Provide the program name as well as the CFDA
  Federal                                number listed in the CFDA. If the program does
  Domestic                               not meet the requirement in 31 U.S.C. Chapter
  Assistance                             61 to obtain a CFDA number, the bureau/office
  (CFDA)                                 may arrange with Grants.gov to insert an
  Number(s)                              alternative number that will allow listing of
                                         the funding opportunity.

  Dates          Required                Include key dates that potential applicants
                                         need to know. Key dates include due dates for
                                         applications or Executive Order 12372
                                         submissions, as well as any letters of intent
                                         or pre-applications. For any announcement
                                         issued before a program's application
                                         materials are available, include the date on
                                         which those materials will be released.

  Additional     Optional                Present any additional overview information in
  Overview                               a sequential order that parallels the
  Content                                organization of the full text of the
                                         announcement. Examples of overview information
                                         that could help potential applicants decide
                                         whether to read the full announcement include:
                                         The total amount to be awarded, types of
                                         instruments that may be awarded, who is
                                         eligible to apply, etc. You also may include
                                         other information that could later help
                                         applicants more quickly and easily find what
                                         they need (e.g., where one can get application
                                         materials).
  -------------- ----------------------- ----------------------------------------------

**Method of Presentation**

The bureau/office may include the summary information for the full
announcement in the following ways:

1.  *Executive Summary*. A bureau/office may include an executive
    summary of the announcement before the full text. For announcements
    that are 25 pages or more in length or complex, bureaus/offices
    should consider including executive summaries with at least the
    required overview information described in the Overview Content
    section in the table above. An executive summary should be short,
    preferably one page, with information in concise bullets to give an
    overview of the funding opportunity; or

2.  *Cover and/or inside cover*. Provide at least the required overview
    information described in the table (above) on the cover and/or
    inside cover of the announcement (or the first screen a potential
    applicant would see, in the case of an electronic announcement).

**Federal Register**

OMB has approved agencies placing a short availability announcement of
an opportunity in the *Federal Register* provided that it includes the:

1.  Program contact name; and

2.  Telephone number in order for the public to receive the full
    announcement by mail; and/or

3.  Instructions for obtaining the information electronically.

For an announcement that appears as a notice in the overview
information, some of the required overview information will appear with
other information near the beginning of the notice, due to the *Federal
Register's* standard format for notices. Nonetheless, the bureau/office
must display the required overview information in a single location
preceding the full text of the announcement, which would be in the
**Supplementary Information** section of the *Federal Register* notice.
The bureau/office may elect to include additional information, as
appropriate.

2.  **Full Text Announcement.**

The full text of the announcement is organized in sections. The format
indicates immediately following the title of each section whether that
section is required in every announcement or is a bureau/office option.

The format is designed so that similar types of information will appear
in the same sections in announcements of different Federal funding
opportunities. Toward that end, there is text in each of the format's
sections to describe the types of information that a bureau/office would
include in that section of an actual announcement.

A bureau/office that wishes to include information on a subject that the
format does not specifically discuss may address that subject in
whatever section(s) is/are most appropriate. For example, if a
bureau/office chooses to address performance goals in the announcement,
it may do so in the funding opportunity description, the application
content, and/or the reporting requirements. (NOTE: In accordance with
OMB Circular A-110, Federal awarding agencies are required to comply
with the clearance requirements of 5 CFR Part 1320 when requesting
performance data from recipients.)

Similarly, when the format calls for a type of information to be in one
particular section, a bureau/office wishing to address that subject in
other sections may elect to repeat the information in those sections or
use cross-references between the sections (there should be hyperlinks
for cross-references in any electronic versions of the announcement).
For example, a bureau/office may want to include in Section I
information about the types of recipients who are eligible to apply. The
format specifies a standard location for that information in Section
III.1 but that does not preclude repeating the information in Section I
or creating a cross reference between Sections I and III.1, as long as a
potential applicant can find the information quickly and easily from the
standard location.

The sections of the full text of the announcement are described in the
following paragraphs.

I.  **Funding Opportunity Description**- ***Required.***

This section contains the full programmatic description of the funding
opportunity. It may be as long as needed to adequately communicate to
potential applicants the areas in which funding may be provided. It
describes the bureau/office's funding priorities or the technical or
focus areas in which the agency intends to provide assistance. As
appropriate, it may include any program history (e.g., whether this is a
new program or a new or changed area of program emphasis). This section
may communicate indicators of successful projects (e.g., if the program
encourages collaborative efforts) and may include examples of projects
that have been funded previously. This section also may include other
information the bureau/office deems necessary, such as citations for
authorizing statutes and regulations for the funding opportunity.

II. **Award Information- *Required.***

Provide sufficient information to help an applicant make an informed
decision about whether to submit a proposal. Relevant information could
include the total amount of funding that your agency expects to award
through the announcement; the anticipated number of awards; the expected
amounts of individual awards (which may be a range); the average amount
of funding per award experienced in previous years; and the anticipated
start dates and periods of performance for new awards. This section also
should address whether applications for renewal or supplementation of
existing projects are eligible to compete with applications for new
awards.

This section also must indicate the type(s) of assistance instrument
(i.e., grant, cooperative agreement, and/or other instrument) that may
be awarded if applications are successful. If cooperative agreements may
be awarded, this section either should describe the "substantial
involvement" that the bureau/office expects to have or should reference
where the potential applicant can find that information (e.g., in the
funding opportunity description in Section I or award administration
information in Section IV). If procurement contracts also may be
awarded, you must say so.

III. **Eligibility Information**- ***Required.***

This section addresses applicant eligibility. This includes the
eligibility of particular types of applicant organizations, any factors
affecting the eligibility of the principal investigator or project
director, and any criteria that make particular projects ineligible. You
should make clear whether an applicant's failure to meet an eligibility
criterion by the time of an application deadline will result in your
bureau/office returning the application without review or, even though
an application may be reviewed, will preclude the bureau/office from
making an award. Key elements to be addressed are:

1.  [Eligible Applicants]{.underline}- Required

You must clearly identify the types of entities that are eligible to
apply. If there are no restrictions on eligibility, this section may
simply indicate that all potential applicants are eligible. If there are
restrictions on eligibility, it is important to be clear about the
specific types of entities that are eligible, not just the types that
are ineligible. For example, if your program is limited to non-profit
organizations subject to Section 501(c)(3) of the tax code, your
announcement should say so. Similarly, it is better to state explicitly
that Native American tribal organizations are eligible than to assume
that they can unambiguously infer from a statement that non-profit
organizations subject to Section 501(c)(3) of the tax code, your
announcement should say so. Similarly, it is better to state explicitly
that Native American tribal organizations are eligible than to assume
that they can unambiguously infer from a statement that non-profit
organizations may apply. Eligibility also can be expressed by exception,
(e.g., open to all types of domestic applicants other than individuals).
This section should refer to any portion of Section IV specifying
document that must be submitted to support an eligibility determination
(e.g., proof of 501(c)(3) status as determined by the Internal Revenue
Service or an authorizing tribal resolution). To the extent that any
funding restriction in Section IV.5 could affect the eligibility of an
applicant or project, you must either restate that restriction in this
section or provide a cross-reference to its description in Section IV.5.

2.  [Cost Sharing or Matching]{.underline}- Required.

You must state whether there is required cost sharing, matching, or cost
participation without which an application would be ineligible (if cost
sharing is not required, you must explicitly say so). Required cost
sharing may be a certain percentage or amount, or may be in the form of
contributions of specified items or activities (e.g., provision of
equipment). It is important that the announcement be clear about any
restrictions on the types of cost (e.g., in-kind contributions) that are
acceptable as cost sharing. Cost sharing as an eligibility criterion
includes requirements based in statute or regulation, as well as those
imposed by administrative decision of the bureau/office. This section
should refer to the appropriate portion(s) of Section IV stating any
pre-award requirements for submission of letters or other documentation
to verify commitments to meet cost-sharing requirements if an award is
made.

3.  [Other]{.underline}-Required, if applicable.

If there are other eligibility criteria (i.e., criteria that have the
effect of making an application or project ineligible for award, whether
you refer to them as "responsiveness" criteria, "go-no go" criteria,
"threshold" criteria, or in other ways), you must clearly state them.
For example, if entities that have been found to be in violation of a
particular Federal statute are ineligible, it is important to say so. In
this section you also must state any limit on the number of applications
an applicant may submit under the announcement and make clear whether
the limitation is on the submitting organization, individual
investigator/program director, or both. Also use this section to address
any eligibility criteria for beneficiaries or for program participants
other than award recipients.

IV. **Application and Submission Information**- ***Required***.

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1.  [Address to Request Application Package]{.underline}- Required

You must tell potential applicants how to get application forms, kits,
instructions or other materials needed to apply (if this announcement
contains everything they need, this section need only say so). If this
information can be obtained electronically, include the website. Since
high-speed Internet access is not yet universally available for
downloading documents, there also should be a way for potential
applicants to request paper copies of materials, such as a U.S. Postal
Service mailing address, telephone or FAX number, Telephone Device for
the Deaf (TDD) or Text Telephone (TTY) number, and/or Federal
Information Relay Service (FIRS) number.

2.  [Content and Form of Application]{.underline}- Required

This section must identify the required content of an application and
the forms or formats that an applicant must use to submit it. If any
requirements are stated elsewhere because they are general requirements
that apply to multiple programs or funding opportunities, this section
may refer to where those requirements may be found. This section also
should address any preliminary submissions that the agency requires or
encourages, either to facilitate its own planning or to provide
potential applicants with feedback to help them decide whether to submit
a full proposal.

For a full application, this includes all content and forms or formats
that constitute a complete application, including: general information
(e.g., applicant name and address), budgetary information, narrative
programmatic information, biographical sketches, and all other required
information (e.g., documentation that an applicant meets stated
eligibility criteria or certifications or assurances of compliance with
applicable compliance with human subjects requirements). You must either
include required forms or formats as part of this announcement or state
where the applicant may obtain them.

In this section, you should specifically address content and form or
format requirements for:

-   Pre-applications, letters of intent, or white papers that your
    bureau/office requires or encourages (see Section IV.3), including
    any limitations on the number of pages or other formatting
    requirements similar to those for full applications.

-   The application as a whole. For hard copy submissions, that could
    include any limitations on the number of pages, font size and
    typeface, margins, paper size, number of copies, and sequence or
    assembly requirements. For electronic submissions, that could
    include special requirements for formatting or signatures.

-   Component pieces of the application (e.g., the program narrative may
    not exceed 10 pages). This includes any pieces that may be submitted
    separately by third parties (e.g., references or letters confirming
    commitments from third parties that will be contributing a portion
    of any required cost sharing).

-   Information that successful applicants must submit after your
    bureau/office notifies them of its intent to make awards, but prior
    to award. This could include evidence of compliance with human
    subjects requirements or information your bureau/office needs to
    comply with the National Environmental Policy Act (NEPA).

3.  [Submission Dates and Times]{.underline}- Required

Your announcement must identify due dates and times for all submissions.
This includes not only the full application but also any preliminary
submissions (e.g., letters of intent, white papers, or
pre-applications). It also includes any other submissions of information
before award that are separate from the full application. If the funding
opportunity is a general announcement that is open for a period of time
with no specific due dates for application, this section should say so.
Note that the information on dates that is included in this section also
must appear with other overview information in a location preceding the
full text of the announcement (see "Overview Information" segment of
this format).

For each type of submission that you address, indicate whether the
submission is encouraged or required and, if required, any deadline date
for submission (or dates, if the bureau/office plans more than one cycle
of application submission, review, and award under the announcement).
The announcement must state (or provide a reference to another document
that states):

-   Any deadline in terms of a date and local time;

-   What the deadline means (e.g., whether it is the date and time by
    which the agency must receive the application,

-   The date by which the application must be postmarked, or something
    else) and how that depends, if at all, on the submission method
    (e.g., mail, electronic, or person/courier delivery);

-   The effect of missing a deadline (e.g., whether late applications
    are neither reviewed nor considered or are reviewed and considered
    under some circumstances); and

-   How the receiving bureau/office determines whether an application or
    pre-application has been submitted before the deadline. This
    includes the form of acceptable proof of mailing or system generated
    documentation of receipt date and time.

This section also may indicate whether, when, and in what form the
applicant will receive an acknowledgement of receipt.

You should consider displaying the above information in ways that will
be easy to understand and use. It can be difficult to extract all needed
information from narrative paragraphs, even when they are well written.
A tabular form for providing a summary of the information may help
applicants for some programs and give them what effectively could be a
checklist to verify the completeness of their application package before
submission. For example, a summary table might look like:

+-----------------+-----------------+-----------------+-----------------+
| **What to       | **Required      | **Required form | **When to       |
| Submit**        | Content**       | or format**     | submit it**     |
+-----------------+-----------------+-----------------+-----------------+
| Pre-application | Described in    | Format          | By (give        |
| (optional, but  | Section IV. 2   | described in    | pre-application |
| encourage).     |                 | section \_ of   | due date).      |
|                 | (per required   | grants policy   |                 |
| Application:    | form)           | manual at (give | By (give        |
|                 |                 | URL or where to | application due |
| Cover           | (per required   | obtain the      | date and time). |
| she             | form)           | manual.         |                 |
| et.........\... |                 |                 | Prior to award, |
|                 | Described in    | Form SF-\_,     | when requested  |
| Budget          | Section IV.2 of | available from  | by grants       |
| information..   | this            | (give source).  | officer (if     |
|                 | announcement.   |                 | application is  |
| Narrativ        |                 | Form SF-\_,     | successful).    |
| e.............. | (per required   | available from  |                 |
|                 | form)           | (give source).  |                 |
| Assura          |                 |                 |                 |
| nce............ | Third parties'  | Format          |                 |
|                 | affirmations of | described in    |                 |
| Letters from    | amounts of      | Section IV.2 of |                 |
| third parties   | their           | this            |                 |
| contributing to | commitments.    | announcement.   |                 |
| cost sharing.   |                 |                 |                 |
|                 | (per required   | Form SF-\_,     |                 |
| Statement of    | form)           | available from  |                 |
| intent to       |                 | (give source).  |                 |
| comply with     |                 |                 |                 |
| human subjects  |                 | No specific     |                 |
| requirements.   |                 | form or format. |                 |
|                 |                 |                 |                 |
|                 |                 | Form SF-\_,     |                 |
|                 |                 | available from  |                 |
|                 |                 | (give source).  |                 |
+-----------------+-----------------+-----------------+-----------------+

4.  [Intergovernmental Review]{.underline}- Required, if applicable.

If the funding opportunity is subject to Executive Order (EO) 12372,
"Intergovernmental Review of Federal Programs," you must say so. In
alerting applicants that they must contact their State's Single Point of
Contact (SPOC) to find out about and comply with the State's process
under EO 12372, you may wish to inform them that the names and addresses
of the SPOC\'s are listed in the OMB's home page at:
<http://www.whitehouse.gov/omb/grants/spoc.html>

5.  [Funding Restrictions]{.underline}- Required

You must include information on funding restrictions in order to allow
an applicant to develop an application and budget consistent with
program requirements. Examples are whether construction is an allowable
activity, if there are any limitations on direct costs such as foreign
travel or equipment purchases, and if there are any limits on indirect
costs (or facilities and administrative costs). You also must tell
applicants if awards will not allow reimbursement of pre-award costs.

6.  [Other Submission Requirements]{.underline}- Required

This section must address any other submission requirements not included
in the other paragraphs of this section. This might include the format
of submission, i.e., paper or electronic, for each type of required
submission. Applicants should not be required to submit in more than one
format and this section should indicate whether they may choose whether
to submit applications in hard copy or electronically, may submit only
in hard copy, or may submit only electronically.

This section also must indicate where applications (and any
pre-applications) must be submitted if sent by postal mail, electronic
means, or hand-delivery. For postal mail submission, this should include
the name of an office, official, individual or function (e.g.,
application receipt center) and a complete mailing address. For
electronic submission, this should include the URL or e-mail address;
whether a password(s) is required; whether particular software or other
electronic capabilities are required; what to do in the event of system
problems and a point of contact that will be available in the event the
applicant experiences technical difficulties.

V.  **Application Review Information**- Required.

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1.  [Criteria]{.underline}- Required

This section must address the criteria that your bureau/office will use
to evaluate applications. This includes the merit and other review
criteria that evaluators will use to judge applications, including any
statutory, regulatory, or other preferences (e.g., minority status or
Native American tribal preferences) that will be applied in the review
process. These criteria are distinct from eligibility criteria that are
addressed before an application is accepted for review and any program
policy or other factors that are applied during the selection process,
after the review process is completed. The intent is to give applicants
visibility into the evaluation process so that they can make informed
decisions when preparing their applications and so that the process is
as fair and equitable as possible.

The announcement should clearly describe all criteria, including and
sub-criteria. If criteria vary in importance, the announcement should
specify the relative percentages, weights, or other means used to
distinguish among them. For statutory, regulatory, or other preferences,
the announcement should provide a detailed explanation of those
preferences with an explicit indication of their effect (e.g., whether
they result in additional points being assigned).

If an applicant's proposed cost sharing will be considered in the review
process (as opposed to being eligibility criterion described in Section
III.2), the announcement must specifically address how it will be
considered (e.g., to assign a certain number of additional points to
applicants who offer cost sharing, or to break ties among applications
with equivalent scores after evaluation against all other factors). If
cost sharing will not be considered in the evaluation, the announcement
should say so, so that there is no ambiguity for potential applicants.
Vague statements that cost sharing is encouraged, without clarification
as to what that means, are unhelpful to applicants. It also is important
that the announcement be clear about any restrictions on the types of
cost (e.g., in-kind contributions) that are acceptable as cost sharing.

2.  [Review and Selection Process]{.underline}- Required

This section may vary in the level of detail provided. The announcement
must list any program policy or other factors or elements, other than
merit criteria, that the selecting official may use in selecting
applications for award (e.g., geographical dispersion, program balance,
or diversity).

You also may include other details you deem appropriate. For example,
this section may indicate who is responsible for evaluation against the
merit criteria (e.g., peers external to the bureau/office personnel)
and/or who makes the final selections for award. If you have a
multi-phase review process (e.g., an external panel advising internal
agency personnel who make final recommendations to the deciding
official), you may describe the phases. You also may include: the number
of people on an evaluation panel and how it operates, the way reviewers
are selected, reviewer qualifications, and the way that conflicts of
interest are avoided. In addition, if you permit applicants to nominate
suggested reviewers of their applications or suggest those they feel may
be inappropriate due to a conflict of interest, that information should
be included in this section.

3.  [Anticipated Announcement and Award Dates]{.underline}- Optional.

This section is intended to provide applicants with information they can
use for planning purposes. If there is a single application deadline
followed by the simultaneous review of all applications, the
bureau/office can include in this section information about the
anticipated dates for announcing or notifying successful and
unsuccessful applicants and for having awards in place. If applications
are received and evaluated on a "rolling" basis at different times
during an extended period, it may be appropriate to give applicants an
estimate of the time needed to process an application and notify the
applicant of the bureau/office's decision.

VI. **Award Administration Information**- ***Required***.

    1.  [Award Notices]{.underline}- Required

This section must address what a successful applicant can expect to
receive following selection. If your practice is to provide a separate
notice stating that an application has been selected before you actually
make the award, this section would be the place to indicate that the
letter is not an authorization to begin performance (to the extent that
you allow charging to awards of pre-award costs at the recipient's own
risk). This section should indicate that the notice of award signed by
the grants officer (or equivalent) is the authorizing document, and
whether it is provided through postal mail or by electronic means and to
whom. It also may address the timing, form, and content of notifications
to unsuccessful applicants.

2.  [Administrative and National Policy Requirements]{.underline}-
    Required

This section must identify the usual administrative and national policy
requirements your Office/Bureau's awards may include. Providing this
information lets a potential applicant identify any requirements with
which it would have difficulty complying if its application is
successful. In those cases, early notification about the requirements
allows the potential applicant to decide not to apply or to take needed
actions before award. The announcement need not include all of the award
terms and conditions, but may refer to a document (with information
about how to obtain it) or Internet site where applicants can see the
terms and conditions.

If this funding opportunity will lead to awards with some special terms
and conditions that differ from your bureau/office's usual terms and
conditions, this section should highlight those special terms and
conditions. Doing so will alert applicants who have received awards from
your bureau/office previously and might not otherwise expect different
terms and conditions. For the same reason, you should inform potential
applicants about special requirements that could apply to particular
awards after review of applications and other information, based on the
particular circumstances of the effort to be supported (e.g., if human
subjects were to be involved or if some situation may justify special
terms on intellectual property, data sharing or security requirements).

3.  [Reporting]{.underline}- Required

This section must include general information about the type (e.g.,
financial and/or performance), frequency, and means of submission (paper
or electronic) of post-award reporting requirements. Highlight any
special reporting requirements for awards under this funding opportunity
that differ (e.g., by report type, frequency, form/format, or
circumstances for use) from what your bureau/office's awards usually
require.

VII. **Agency Contact(s)**- ***Required.***

You must give potential applicants a point(s) of contact for answering
questions or helping with problems while the funding opportunity is
open. The intent of this requirement is to be as helpful as possible to
potential applicants, so you should consider approaches such as giving:

-   Points of contact who may be reached in multiple ways (e.g., by
    telephone, FAX, and/or e-mail, as well as regular mail);

-   A fax or e-mail address that multiple people access, so that someone
    will respond even if others are unexpectedly absent during critical
    periods; and/or

-   Different contacts for distinct kinds of help (e.g., one for
    questions of programmatic content and a second for administrative
    questions).

VIII. **Other Information**- ***Optional***.

This section may include any additional information that will assist a
potential applicant. For example, the section might:

-   Indicate whether this is a new program or a one-time initiative;

-   Mention related programs or other upcoming or ongoing agency funding
    opportunities for similar activities;

-   Include Internet addresses for Bureau/Office Web sites that may be
    useful to an applicant in understanding the program (NOTE: you
    should make certain that any Internet sites are current and
    accessible);

-   Alert applicants to the need to identify propriety information and
    inform them about they way the agency will handle it; and/or

-   Include certain routine notices to applicants (e.g., that the
    Government is not obligated to make any award as a result of the
    announcement or that only grants officers can bind that Government
    to the expenditure of funds).

**Summary**

For your convenience, a summary of the full text of announcement is
provided below.

+------------+---------------------------------------------------------+
| **Field**  | **Description**                                         |
+------------+---------------------------------------------------------+
| Funding    | This section contains the full programmatic description |
| O          | of the funding opportunity. It describes the            |
| pportunity | bureau/office's funding priorities or the technical or  |
| D          | focus areas in which the agency intends to provide      |
| escription | assistance.                                             |
+------------+---------------------------------------------------------+
| Award      | Provide sufficient information to help an applicant     |
| I          | make an informed decision about whether to submit a     |
| nformation | proposal. This section also must indicate the type(s)   |
|            | of assistance instrument that may be awarded if         |
|            | applications are successful.                            |
+------------+---------------------------------------------------------+
| E          | This section addresses considerations or factors that   |
| ligibility | make an applicant or application eligible or ineligible |
| I          | for consideration. Key elements to be addressed are:    |
| nformation | Eligible Applicants; Cost Sharing or Matching; and if   |
|            | applicable, Other eligibility criteria.                 |
+------------+---------------------------------------------------------+
| A          | > Key elements to be addressed are: Address to Request  |
| pplication | > Application Package materials; Content and Form of    |
| and        | > Application; Submission Dates and Times;              |
| Submission | > Intergovernmental Review; Funding Restrictions; and   |
| I          | > Other Submission Requirements                         |
| nformation |                                                         |
+------------+---------------------------------------------------------+
| A          | Key elements to be addressed are: Criteria; Review and  |
| pplication | Section Process; and Anticipated Announcement and Award |
| Review     | Dates.                                                  |
| I          |                                                         |
| nformation |                                                         |
+------------+---------------------------------------------------------+
| Award      | Key elements to be addressed are: Award Notices;        |
| Admi       | Administrative and National Policy Requirements; and    |
| nistration | Reporting.                                              |
| I          |                                                         |
| nformation |                                                         |
+------------+---------------------------------------------------------+
| Agency     | Provide potential applicants a point(s) of contact for  |
| Contact(s) | answering questions or helping with problems while the  |
|            | funding opportunity is open.                            |
+------------+---------------------------------------------------------+
| Other      | This section may include any additional information     |
| I          | that will assist a potential applicant.                 |
| nformation |                                                         |
+------------+---------------------------------------------------------+

**D. Standard Data Elements**

The standard data elements are designed to give potential applicants:

1.  Enough information about each funding opportunity to decide whether
    they are interested enough to look at the full announcement, which
    contains the detailed information they need to decide whether they
    wish to apply; and

2.  A way to get the full announcement electronically (either directly
    at Grants.gov FIND or through an electronic link to another Internet
    site).

The standard set of data elements provided below must be used to
electronically post, at
[http://www.Grants.gov](http://www.FedGrants.gov/), synopses of
announcements of funding opportunities.

+----------------+-----------------------------------+----------------+
| **Data         | **Description**                   | **Is           |
| Element**      |                                   | Bureau/Office  |
|                |                                   | Input          |
|                |                                   | Required?**    |
+----------------+-----------------------------------+----------------+
| Federal Agency | User ID of Federal agency         | One entry      |
| User           | representative who is authorized  | required.      |
| Identification | to post information to the        |                |
|                | Grants.gov FIND site.             |                |
+----------------+-----------------------------------+----------------+
| Federal Agency | Password of Federal agency        | One entry      |
| User Password  | representative who is authorized  | required.      |
|                | to post information to the        |                |
|                | Grants.gov FIND site.             |                |
+----------------+-----------------------------------+----------------+
| Announcement   | Type of announcement to which the | One entry      |
| Type           | synopsis relates: Initial         | required.      |
|                | announcement or modification to   |                |
|                | previously issued announcement.   |                |
+----------------+-----------------------------------+----------------+
| Funding        | The Federal agency's title for    | One entry      |
| Opportunity    | the funding opportunity           | required.      |
| Title          | (including program subcomponent   |                |
|                | names, as the agency deems        |                |
|                | appropriate).                     |                |
+----------------+-----------------------------------+----------------+
| Funding        | The number, if any, that the      | Optional for   |
| Opportunity    | Federal agency assigns to its     | initial        |
| Number         | announcement. For a modification  | announcement   |
|                | of a previously issued            | if you give no |
|                | announcement, use the funding     | number,        |
|                | opportunity number of that        | Grants.gov     |
|                | earlier announcement.             | FIND will      |
|                |                                   | assign one.    |
|                |                                   | Agency input   |
|                |                                   | is required    |
|                |                                   | for            |
|                |                                   | modification.  |
+----------------+-----------------------------------+----------------+
| Catalog of     | Number(s) of the CFDA listing(s)  | At least one   |
| Federal        | for program(s) included in the    | entry required |
| Domestic       | announcement (e.g., 15.220)       | (may list more |
| Assistance     |                                   | than one) if   |
| (CFDA)         |                                   | program is     |
| number(s)      |                                   | subject to the |
|                |                                   | requirement in |
|                |                                   | 31 U.S.C.      |
|                |                                   | chapter 61, to |
|                |                                   | report to the  |
|                |                                   | CFDA.          |
|                |                                   | B              |
|                |                                   | ureaus/offices |
|                |                                   | with programs  |
|                |                                   | not listed in  |
|                |                                   | the CFDA may   |
|                |                                   | arrange with   |
|                |                                   | Grants.gov     |
|                |                                   | FIND to insert |
|                |                                   | an alternative |
|                |                                   | number that    |
|                |                                   | will allow     |
|                |                                   | listing of the |
|                |                                   | funding        |
|                |                                   | opportunity.   |
+----------------+-----------------------------------+----------------+
| Federal Agency | Name of the Federal organization  | Optional. If   |
| Name           | responsible for the announcement, | you give no    |
|                | including agency name and, as     | office name,   |
|                | applicable, specific subcomponent | Grants.gov     |
|                | (e.g., bureau, division)          | FIND will      |
|                |                                   | insert the     |
|                |                                   | office name    |
|                |                                   | you gave when  |
|                |                                   | you initially  |
|                |                                   | registered and |
|                |                                   | got your user  |
|                |                                   | ID and         |
|                |                                   | password.      |
+----------------+-----------------------------------+----------------+
| Federal Agency | Should list name of person (e.g., | At least one   |
| Contact for    | webmaster) to whom potential      | entry          |
| Electronic     | applicants should refer questions | required. May  |
| Access         | if they cannot link from          | list more than |
| Problems       | Grants.gov FIND to the full       | one.           |
|                | announcement (this person is      |                |
|                | distinct from programmatic and    |                |
|                | other agency contacts who are     |                |
|                | listed in the full announcement). |                |
+----------------+-----------------------------------+----------------+
| E-mail Address | E-mail address of Federal agency  | Required. May  |
| for Federal    | contact who can help with         | list only one. |
| Agency Contact | electronic access problems        |                |
| for Electronic |                                   |                |
| Access         |                                   |                |
| Problems       |                                   |                |
+----------------+-----------------------------------+----------------+
| Telephone      | Telephone number of Federal       | Required. May  |
| Number for     | agency contact that can help with | list only one. |
| Federal Agency | electronic access problems.       |                |
| Contact for    |                                   |                |
| Electronic     |                                   |                |
| Access         |                                   |                |
| Problems       |                                   |                |
+----------------+-----------------------------------+----------------+
| Funding        | A concise description of the      | Required.      |
| Opportunity    | funding opportunity, designed to  |                |
| Description    | contain sufficient information    |                |
|                | for potential applicants to       |                |
|                | decide whether they are           |                |
|                | interested enough to read the     |                |
|                | full announcement.                |                |
+----------------+-----------------------------------+----------------+
| Funding        | Types of instruments that may be  | Required.      |
| Instrument     | awarded (codes provided for       | Select all     |
| Type           | system-to-system interface):      | that apply (up |
|                |                                   | to 4 codes).   |
|                | -   Grant (G)                     |                |
|                |                                   |                |
|                | -   Cooperative Agreement (CA)    |                |
|                |                                   |                |
|                | -   Procurement Contract (PC)     |                |
|                |                                   |                |
|                | -   Other (O)                     |                |
|                |                                   |                |
|                | Note that if your announcement    |                |
|                | states that you may award         |                |
|                | procurement contracts, as well as |                |
|                | assistance awards, the            |                |
|                | announcement must be posted in    |                |
|                | both the procurement and          |                |
|                | assistance modules of Grants.gov  |                |
|                | FIND.                             |                |
+----------------+-----------------------------------+----------------+
| Category of    | Designed to allow potential       | At least one   |
| Funding        | applicants to narrow their        | required and   |
| Activity       | searches to programs in CFDA      | may list as    |
|                | categories of interest to them.   | many as        |
|                | Note that the terms are defined   | needed. There  |
|                | in the CFDA. List all categories  | is no default  |
|                | that apply (codes provided for    | value. If the  |
|                | system-to-system interface):      | category of    |
|                |                                   | funding        |
|                | -   Agriculture (AG)              | activity does  |
|                |                                   | not clearly    |
|                | -   Arts (AR- see "Cultural       | fit in any     |
|                |     Affairs" in the CFDA)         | other listed   |
|                |                                   | category, you  |
|                | -   Business and Commerce (BC)    | must select    |
|                |                                   | "Other."       |
|                | -   Community Development (CD)    |                |
|                |                                   |                |
|                | -   Consumer Protection (CP)      |                |
|                |                                   |                |
|                | -   Disaster Prevention and       |                |
|                |     Relief (DPR)                  |                |
|                |                                   |                |
|                | -   Education (ED)                |                |
|                |                                   |                |
|                | -   Employment, Labor and         |                |
|                |     Training (ELT)                |                |
|                |                                   |                |
|                | -   Energy (EN)                   |                |
|                |                                   |                |
|                | -   Environment (ENV)             |                |
|                |                                   |                |
|                | -   Food and Nutrition (FN)       |                |
|                |                                   |                |
|                | -   Health (HL)                   |                |
|                |                                   |                |
|                | -   Housing (HO)                  |                |
|                |                                   |                |
|                | -   Humanities (HU- see "Cultural |                |
|                |     Affairs" in the CFDA)         |                |
|                |                                   |                |
|                | -   Income Security and Social    |                |
|                |     Services (ISS)                |                |
|                |                                   |                |
|                | -   Information and Statistics    |                |
|                |     (IS)                          |                |
|                |                                   |                |
|                | -   Law, Justice and Legal        |                |
|                |     Services (LJL)                |                |
|                |                                   |                |
|                | -   Natural Resources (NR)        |                |
|                |                                   |                |
|                | -   Regional Development (RD)     |                |
|                |                                   |                |
|                | -   Science and Technology and    |                |
|                |     other Research and            |                |
|                |     Development (ST)              |                |
|                |                                   |                |
|                | -   Transportation (T)            |                |
|                |                                   |                |
|                | -   Other (O- see text field      |                |
|                |     entitled "Explanation of      |                |
|                |     other category of funding     |                |
|                |     activity" for clarification.) |                |
+----------------+-----------------------------------+----------------+
| Explanation of | A text description of what other  | Required if an |
| "Other"        | category or categories of         | agency selects |
| Category of    | activity is eligible for support  | "other" as a   |
| Funding        | under the funding opportunity.    | category of    |
| Activity       |                                   | funding        |
|                |                                   | activity,      |
|                |                                   | either by      |
|                |                                   | itself or in   |
|                |                                   | combination    |
|                |                                   | with one or    |
|                |                                   | more other     |
|                |                                   | categories.    |
+----------------+-----------------------------------+----------------+
| Estimated      | The total amount of funding the   | Optional.      |
| Total Program  | agency expects to make available  | Default, if    |
| Funding        | for awards under this             | agency         |
|                | announcement.                     | provides no    |
|                |                                   | input, is "not |
|                |                                   | available."    |
|                |                                   | However, as a  |
|                |                                   | matter of      |
|                |                                   | G              |
|                |                                   | overnment-wide |
|                |                                   | policy,        |
|                |                                   | agencies are   |
|                |                                   | strongly       |
|                |                                   | encouraged to  |
|                |                                   | provide this   |
|                |                                   | information    |
|                |                                   | whenever       |
|                |                                   | possible.      |
+----------------+-----------------------------------+----------------+
| Expected       | The number of individual awards   | Optional.      |
| Number of      | the agency expects to make under  | Default, if    |
| Awards         | this announcement.                | agency         |
|                |                                   | provides no    |
|                |                                   | input, is "not |
|                |                                   | available."    |
|                |                                   | However, as a  |
|                |                                   | matter of      |
|                |                                   | G              |
|                |                                   | overnment-wide |
|                |                                   | policy,        |
|                |                                   | agencies are   |
|                |                                   | strongly       |
|                |                                   | encouraged to  |
|                |                                   | provide this   |
|                |                                   | information    |
|                |                                   | whenever       |
|                |                                   | possible.      |
+----------------+-----------------------------------+----------------+
| Ceiling, if    | Any maximum dollar amount for an  | Required.      |
| any, on Amount | individual award under this       | Enter a number |
| of Individual  | announcement that the awarding    | or "none."     |
| Award          | agency will not exceed.           |                |
+----------------+-----------------------------------+----------------+
| Floor, if any, | Any minimum dollar amount for an  | Required.      |
| on amount of   | individual award under this       | Enter a number |
| individual     | announcement (i.e., if the        | or "none."     |
| award          | awarding agency will not make     |                |
|                | smaller awards under any          |                |
|                | circumstance).                    |                |
+----------------+-----------------------------------+----------------+
| How to Get     | Hypertext stating where to get    | Required.      |
| Full           | the full announcement. If it is   |                |
| Announcement   | available on the Internet, this   |                |
|                | field should include the          |                |
|                | descriptor that precedes the URL  |                |
|                | for the full announcement (e.g.,  |                |
|                | "Click on the following link to   |                |
|                | see the full text of the          |                |
|                | announcement for this funding     |                |
|                | opportunity:").                   |                |
+----------------+-----------------------------------+----------------+
| Electronic     | The URL for the full              |                |
| Link to Full   | announcement, unless the          |                |
| Announcement   | announcement is uploaded in       |                |
|                | Grants.gov FIND                   |                |
+----------------+-----------------------------------+----------------+
| Eligible       | Designed to help potential        | Required to    |
| Applicants     | applicants narrow their searches  | either select  |
|                | to programs where they are most   | "99" for       |
|                | likely to be eligible, although   | unrestricted   |
|                | they still must read the full     | or select all  |
|                | announcement for details because  | others that    |
|                | eligibility may be further        | apply.         |
|                | limited to certain subsets of     |                |
|                | applicants within the categories  |                |
|                | below (codes provided for         |                |
|                | system-to-system interface).      |                |
|                |                                   |                |
|                | -   99- Unrestricted (i.e., open  |                |
|                |     to any type of entity below), |                |
|                |     subject to any exceptions     |                |
|                |     listed in the text field      |                |
|                |     entitled "Additional          |                |
|                |     information on eligibility."  |                |
|                |                                   |                |
|                | Government codes:                 |                |
|                |                                   |                |
|                | -   00- State governments         |                |
|                |                                   |                |
|                | -   01- County governments        |                |
|                |                                   |                |
|                | -   02- City or township          |                |
|                |     governments                   |                |
|                |                                   |                |
|                | -   04- Special district          |                |
|                |     governments                   |                |
|                |                                   |                |
|                | -   05- Independent school        |                |
|                |     districts                     |                |
|                |                                   |                |
|                | -   06- State controlled          |                |
|                |     institutions of higher        |                |
|                |     education                     |                |
|                |                                   |                |
|                | -   07- Native American tribal    |                |
|                |     governments (Federally        |                |
|                |     recognized)                   |                |
|                |                                   |                |
|                | -   08- Public housing            |                |
|                |     authorities/ Indian housing   |                |
|                |     authorities                   |                |
|                |                                   |                |
|                | Non-Government organizations:     |                |
|                |                                   |                |
|                | -   11- Native American tribal    |                |
|                |     organizations (other than     |                |
|                |     Federally recognized tribal   |                |
|                |     governments)                  |                |
|                |                                   |                |
|                | -   12- Nonprofits with 501(c)(3) |                |
|                |     IRS status, other than        |                |
|                |     institutions of higher        |                |
|                |     education                     |                |
|                |                                   |                |
|                | -   13- Nonprofits without        |                |
|                |     501(c)(3) IRS status, other   |                |
|                |     than institutions of higher   |                |
|                |     education                     |                |
|                |                                   |                |
|                | -   20- Private institutions of   |                |
|                |     higher education              |                |
|                |                                   |                |
|                | -   21- Individuals               |                |
|                |                                   |                |
|                | -   22- For-profit organizations  |                |
|                |     other than small businesses   |                |
|                |                                   |                |
|                | -   23- Small business            |                |
|                |                                   |                |
|                | -   25- All Other                 |                |
+----------------+-----------------------------------+----------------+
| Additional     | Explanatory information to        | Required if    |
| Information on | provide any needed clarification  | agency selects |
| Eligibility    | of the meaning of "unrestricted"  | category 25 or |
|                | (e.g., all but foreign entities), | 99 in          |
|                | to identify types of recipients   | "eligible      |
|                | meant by "all others" or to       | applicants"    |
|                | provide further information about | field. If      |
|                | limitations for any other         | agency selects |
|                | categories (e.g., for categories  | category 25 or |
|                | 6 and 20, a limitation to         | 99 and there   |
|                | historically Black colleges and   | are no further |
|                | universities).                    | limitations,   |
|                |                                   | enter "no      |
|                |                                   | restrictions." |
|                |                                   | Optional for   |
|                |                                   | additional     |
|                |                                   | information    |
|                |                                   | related to any |
|                |                                   | category other |
|                |                                   | than 25 or 99. |
+----------------+-----------------------------------+----------------+
| Cost Sharing   | Answer to question: Is cost       | Required.      |
| or Matching    | sharing or matching required? (Y  |                |
| Requirement    | or N).                            |                |
+----------------+-----------------------------------+----------------+
| Due Date for   | Date when applications are due    | Required if    |
| Applications   | (or latest date when applications | "Explanation   |
|                | are accepted, if announcement has | of application |
|                | multiple due dates or is a        | due dates"     |
|                | general announcement that is open | field is not   |
|                | for a specified period with       | completed.     |
|                | applications accepted at any time | Optional       |
|                | during that period). NOTE: This   | otherwise.     |
|                | field is to contain the date when |                |
|                | pre-applications, rather than     |                |
|                | applications, are due if an       |                |
|                | applicant must submit a           |                |
|                | pre-application to be considered  |                |
|                | for an award.                     |                |
+----------------+-----------------------------------+----------------+
| Explanation of | Used by agencies wishing to post  | Optional (note |
| Application    | more information about due        | "Due date for  |
| Due Dates      | date(s) for potential applicants. | applications"  |
|                | For example, the field may be     | field is       |
|                | used to describe programs with    | required if    |
|                | multiple due dates or ones where  | this           |
|                | applications are accepted,        | "Explanation   |
|                | reviewed, and funded at any point | of application |
|                | within a broad time window. The   | due dates"     |
|                | field also may be used to add     | text field is  |
|                | information about the time when   | not            |
|                | applications are due (e.g., 5     | completed).    |
|                | p.m. EDT on the date given in the |                |
|                | "Due date for applications"       |                |
|                | field).                           |                |
+----------------+-----------------------------------+----------------+
| Date of        | Month, day, and year when the     | Required.      |
| Grants.gov     | agency wants the synopsis posted  |                |
| FIND Posting   | on Grants.gov FIND (e.g., some    |                |
|                | agencies may build in delays to   |                |
|                | allow announcements to appear     |                |
|                | first in the *Federal Register*   |                |
|                | or at agency internet sites.      |                |
|                | Format is MMDDCCYY.               |                |
+----------------+-----------------------------------+----------------+
| Date for       | Month, day, and year when the     | Optional.      |
| Grants.gov     | agency wants the synopsis         | Default, if    |
| FIND to        | archived. Format is MMDDCCYY.     | agency         |
| Archive        |                                   | provides no    |
|                |                                   | input, is 30   |
|                |                                   | days after the |
|                |                                   | date given in  |
|                |                                   | the "Due date  |
|                |                                   | for            |
|                |                                   | applications"  |
|                |                                   | field.         |
+----------------+-----------------------------------+----------------+