**MINUTES FROM THE 10 Apr 03 ABC STEERING COMMITTEE MEETING**

[Note to all Steering Committee Members:]{.underline} Members are
encouraged to submit agenda topics for future ABC Steering Committee
meetings to Dorothy Sugiyama

**[Announcements:]{.underline}**

Next ABC Steering Committee meeting will be Tuesday, 29 Apr 03,
1:00‑2:30 PM, MIB Video teleconference center. This will be a video
teleconference with the Arizona ABC Pilot Core team members to hear
their reports on the results of the Arizona Pilot.

Copies of the 10 Apr 03 DAS‑Budget & Finance memo discussing guidelines
for implementing ABC in DOI were distributed.

**Scheduling working sessions with Bureaus on aligning Bureau ABC models
with the DOI ABC model**

Dot Sugiyama will schedule one‑on‑one sessions during April‑May with
Bureau ABC representatives to discuss aligning the Bureau ABC models
with the DOI ABC model. Kit Muller, BLM will also participate in these
meetings. These meetings would cover how Bureau activities would be
captured in the DOI model, how many activities were in the Bureau
models, how Bureaus aligned activities to the DOI strategic plan.
Although it was intended to start scheduling these meetings at the
conclusion of the Steering Committee meeting, Bureaus were not prepared
to schedule meetings without first reviewing the DOI activities. Ms.
Sugiyama mentioned that the draft DOI ABC activities would be
distributed, as is, by the end of the week to prepare for the meetings.
The draft DOI ABC activities were still being worked on to ensure that
the definitions reflected activities (e.g. noun‑verb associations, not
titles of programs or functions). This distribution of draft DOI ABC
activities was not to be interpreted as the official distribution of
activities for vetting.

**Presentation of Vodium ‑ example of ABC training product**

DOW presented CD‑based training on smart card that was developed by
Vodium. The CD showed a split screen presentation that combined a video
clip of an instructor describing the teaching point with the
presentation materials/slides and visual narration scrolling in sync
with the instructor\'s monologue. The CD allowed a student to select
specific teaching modules, allowing the student to skip around in the CD
and view only what was of interest to him/her. ABC Steering Committee
members expressed their collective opinion that this medium was a good
way of presenting training on ABC concepts, as it tailored training to
the student\'s interest and fore knowledge of ABC. DOW mentioned that
they were developing the statement of work for developing the CD. Their
intent was to produce CD\'s for each Bureau and Departmental offices
that contained bureau/department‑specific training materials. DOW had
formed an ABC Training Committee with representation from each Bureau
and would meet shortly to develop training scripts, identify
presenters/trainers for the CD, and decide the content of each CD.

**Discussion of QuickTime implementation**

OS/PPM and NBC presented an update of QuickTime implementation. OS/PPM
distributed copies of the draft e300 for a DOI Enterprise Time &
Attendance System that presented QuickTime as the DOI enterprise
solution. NBC distributed a QuickTime implementation strategy/schedule
that showed QuickTime being implemented in two phases ‑ phase 1 would
require all timekeepers, certifiers, and administrators to be trained in
and use QuickTime by Nov 03, followed by phase 2 implementation across
the Department with all employees coding their own time and attendance.
Phase 2 would be implemented bureau by bureau between Nov 03‑Sep 04.
Implementing in two phases would accelerate implementation across the
department, and would allow timekeepers and certifiers to be trained and
gain experience with QuickTime to help employees use the product.

Two options for implementing QuickTime in Bureaus were discussed. One
option would implement QuickTime in those Bureaus without automated time
& attendance systems first, allowing those Bureaus who have automated
time & attendance systems to continue using their own system until
QuickTime was in place for those Bureaus without automated time &
attendance systems. The second option would implement QuickTime in those
Bureaus with automated time & attendance systems. Basically, these
Bureaus would \"swap out\" their time & attendance systems for
QuickTime, allowing Bureaus with no automated time & attendance systems
more time to prepare for implementation. ABC Steering Committee members
believed an adjustment period should not be an issue.

NBC would work individually with Bureaus to develop their implementation
schedules. They would begin with Bureaus who desired to implement
QuickTime now. Funding implementation would be the Bureau\'s
responsibility.

NBC would work with DOW to determine if QuickTime training could be
incorporated into the Vodium CD.

**ATTENDEE ROSTER**

**ABC STEERING COMMITTEE MEETING**

**10 APRIL 2003**

**NAME BUREAU PHONE**

Nina Hatfield OS/PMB (202) 208‑1829

Scott Cameron OS/PMB (202) 208‑1738

Alan Webber OS/PPP (202) 219‑2001

Beres Muschett OS/PPM (202) 208‑5284

Dave Anderson OS/PPM (202) 208‑7339

Dorothy Sugiyama OS/PAM (202) 208‑3433

David Behler OS/PEP (202) 208‑4305

Diane Shaugnnessy OS/POB (202) 208‑6851

Bob More OS/OHA (703) 235‑3810

Bill Webber OS/PFM (202) 208‑5684

Chris Richey NBC (202) 208‑4687

Dennis Locke NBC (303) 969‑7200

June Hartley NBC (303) 969‑7490

Bob Veltkamp NBC/DOIU (202) 208‑3441

Lynn McPheeters NBC/DOIU (202) 208‑5616

Kathy Tynan FWS (202) 208‑0191

Carol Sampson OSM (202) 208‑2546

Ruth Stokes OSM (202) 208‑2611

Larry Frey OSM (202) 208‑7840

Betty Buxton BLM (202) 452‑5181

George Triebsch MMS (202) 208‑6213

Barbara Desiderio MMS (202) 208‑3973

Marty Heinze MMS (202) 208‑3880

Jim Giammo NPS (202) 208‑4280

Debra Burrell BOR (202) 513‑0648

Charlene Raphael USGS (703) 648‑4145

Katherine East Grant Thornton (703) 837‑4406