**Southern Sierra Prototype Area**

**[Fire Program Analysis (FPA) System]{.underline}**

**[Preparedness Module]{.underline}**

**[Prototype Charter]{.underline}**

December 1, 2003

TABLE OF CONTENTS

[1. Prototype Overview 3](#prototype-overview)

[1.1 Identification 3](#identification)

[1.2 Purpose / Business Need / Scope 3](#purpose-business-need-scope)

[1.3 Prototype Objectives 5](#prototype-objectives)

[1.4 Partnerships 5](#partnerships)

[1.5 Key References 5](#key-references)

[1.6 Terminology 6](#section)

[2. Project Approach Section 6](#project-approach-section)

[2.1 Project Deliverables and Quality Objectives
6](#project-deliverables-and-quality-objectives)

[2.2 Project Organization and Responsibilities
6](#project-organization-and-responsibilities)

[Insert Organization Chart 7](#southern-sierra-organization-chart)

[Prototype Steering Committee 7](#__RefHeading___Toc49676239)

[Prototype Team 8](#prototype-team)

[Advisors 8](#advisors)

[Support Services 8](#support-services)

[2.3 Reporting, Oversight, & Review 9](#reporting-oversight-review)

[Core Process Workflows 9](#__RefHeading___Toc49676244)

[2.4 Communications 9](#communications)

[2.5 Protype Schedule 10](#section-8)

[2.6 Project Effort/Cost Estimate 11](#project-effortcost-estimate)

[FY 2003 Costs: **Error! Bookmark not
defined.**](#__RefHeading___Toc49676249)

[FY 2004 Costs: 11](#fy-2004-costs)

> 2.6a Mechanism for Transferring
> Funds................................................\...10

[2.7 Prototype Benefits 11](#__RefHeading___Toc49676251)

[3. Approval Section 12](#approval-section)

# 1. Prototype Overview

## 1.1 Identification

This project is to be known as the **Southern Sierra Fire Program
Analysis (FPA) Prototype** Project, also referred as the Southern Sierra
prototype. The FPA System Preparedness Module is an interagency project
of the following wildland fire management agencies:

-   **Sequoia National Forest**

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-   **Bakersfield Field Office, BLM**

-   **Sequoia and Kings Canyon** **National Parks**

-   **Tule River Indian Tribe**

-   **Pacific Region, BIA**

## Purpose / Business Need / Scope

The purpose of creating FPA prototype project areas is to support and
contribute to the development of the FPA system through:

-   Providing subject matter expertise to be incorporated into the
    system design and function

-   Contributing realistic test data sets

-   Providing alpha and beta testing of system elements as they are
    designed

-   Assessing the function and logic of the system as it generates
    results

-   Assisting in creating business practices and procedures needed to
    implement FPA in an interdisciplinary and interagency framework

-   Assist with development of FPA-Preparedness Module training material
    and initial presentations

![](media/image1.wmf){width="6.742361111111111in" height="7.5in"}

## 1.3 Prototype Objectives

The goal of the Prototype effort is to assist the FPA development to
produce policies, procedures and supporting application components that
will be used by the five federal wildfire management agencies to conduct
fire preparedness analysis and develop associated budgets within the
context of the Fire Program Analysis System.

The overall objectives for the prototype are to participate and advise
in the development of the FPA Preparedness module. Specific objectives
are:

-   Develop interagency planning partnerships.

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-   Develop or refine resource management objectives relative to fire,
    and the full suite of fire management objectives, constraints and
    restrictions.

-   Develop and refine the required data inputs for the preparedness
    model.

-   Test and provide feedback on interim and final products.

-   Provide a reality check on model outputs, both costs and fire
    resources.

-   Work closely with the FPA Team and the Design and Build contractor.

-   Participate as subject matter experts.

-   Periodically travel to the contractors work site for consultations.

-   Assist in developing training materials based on lessons learned

## 1.4 Partnerships

The following partnership team will provide executive level oversight.
The members of this team are Fire Directors or designee from the
following agencies:

-   USDA Forest Service

-   DOI Bureau Of Land Management

-   DOI National Park Service

-   DOI Fish & Wildlife Service

-   DOI Bureau of Indian Affairs

-   State and Local government agencies

-   FPA-PM Development Team

-   FPA-PM Implementation Coordination Group

## Key References

> References may be found at HTTP//fpa.nifc.gov. Following are
> significant documents guiding the FPA process:

-   1995 Federal Wildland Fire Policy

-   2001 Update to the Federal Wildland Fire Policy

-   National Fire Plan

-   A Collaborative Approach for Reducing Wildland Fire Risks to
    Communities and the Environment, 10-Year Comprehensive Strategy:
    Implementation Plan (a.k.a. 10-Year Comprehensive Strategy)

-   Developing an Interagency, Landscape-scale Fire Planning Analysis
    and Budget Tool (a.k.a. "The Hubbard Report")

## 1.6

## 

## 

## 

## 

## 

## 

##  Terminology

The team will use terms consistent with those defined in the Glossary of
Wildland Fire Terminology, published by the National Wildfire
Coordinating Group (NWCG).

# 2. Project Approach Section

The Fire Planning Unit (see attached map) will include all the Sequoia
and Kings Canyon National Parks (KNP), the Bakersfield Field Office,
Bureau of land Management (BBD), Sequoia National Forest including the
Giant Sequoia National Monument (SQF) and the Tule River Indian
Reservation (TIA). The Pacific Region BIA (PAA) is responsible for
funding the TIA, and is also a partner agency. These five agencies (KNP,
BBD, SQF, TIA and PAA) will be the prototype "partner" agencies for
testing purposes.

The other agencies that will be viewed as "cooperators" for testing
purposes will be portions of the Sierra and Inyo National Forests (SNF &
INF), California Desert District, Bureau of Land Management (CDD), Kern
County Fire Department (KRN), and the California Department of Forestry
and Fire Protection, Tulare Unit (TUU) and Fresno/Kings Units (FKU).
Additional cooperators may become involved as the process unfolds.
Aircraft resources from Fox Field Air Attack Base (Angeles NF) will be
utilized.

## 2.1 Project Deliverables and Quality Objectives

Primary deliverables from the project will include:

-   alpha and beta test evaluations;

-   review of and comments on white papers and other documents related
    to system design and development;

-   participation in periodic prototype symposiums.

## 2.2 Project Organization and Responsibilities 

### ![](media/image2.wmf){width="5.9944444444444445in" height="5.319444444444445in"}Southern Sierra Organization Chart

[]{#__RefHeading___Toc49676239 .anchor}Prototype Steering Committee

Steering committee responsibilities:

-   Provide direction regarding fire preparedness business strategy.

-   Provide guidance on prototype business requirements

-   Review project plans and deliverables especially business
    requirements.

-   Help the Prototype Team make decisions regarding scope, time,
    quality and cost tradeoffs.

-   Ensure that the deliverables of the project will meet the business
    needs of the sponsoring agencies.

-   Establish dispute or conflict protocols.

The Prototype Steering Committee members include:

Aaron Gelobter, Fire Management Officer, SQF (Chair)

William Kaage, Fire Management Officer, KNP

Tony Sarzotti, Fire Management Officer, BBD

Shannon Alto, Fire Management Officer, TIA

Ron Recker, Fire Management Officer, PAA

### Prototype Team

Members include representatives from participating agencies. This team
is responsible for:

-   Develop Prototype Charter and submit for approval.

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-   Establish fire preparedness planning and budgeting business process
    and procedures for all participating wildland fire management
    agencies.

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-   Coordinate with technical support groups, advisors and FPA liaison
    (Jeff Manley).

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-   Verify requirements for the new preparedness planning application
    system.

-   Provide feedback on user interfaces, data structures and models to
    support preparedness planning.

-   Test resulting application components to ensure they conform to
    business and system requirements.

-   Train users.

-   Present project information to peers, associates and managers.

-   Successfully produce the prototype deliverables in a timely manner
    and within budget.

**Prototype Team Members include but are not limited to:** Shannon Alto
(TIA), Anne Birkholz (SSGIC), Bob Burnham (BLM), Aaron Gelobter (USFS),
Bill Kaage (NPS), Ron Recker (BIA), Brian Rueger (TIA), Tony Sarzotti
(BLM), and Diane Travis (USFS).

### 

### Advisors

Advisors serve the Prototype Team providing periodic input on specialty
subjects. Members may include:

-   Liaisons from other fire business areas, e.g. Fire Operations, Fire
    Planning, Fuels, Prevention, Education, providing input for
    consideration of interfaces, shared data/resources and to coordinate
    planning.

-   Subject Matter Experts in economics, GIS, research; science, etc.
    may be called upon periodically throughout the project.

-   Liaison from States, Tribes and Federal Agencies.

**Advisors include:** Liz Wright (USFS), Larry Hood (USFS), Steve
Larrabee (BIA-NIFC), Bill Molumby (FWS), and Richard Smedley (NPS).

### Support Services

SSGIC Program -- Data

> Pat Lineback, Principal Investigator (NPS)
>
> Anne Birkholz, SSGIC Program Manager (NPS)
>
> Orlando Raez, GIS Specialist (NPS)

GIS Program

Karen Folger, Park Service (KNP)

Heidi Hosler, Forest Service (SQF)

Larry Vredenburgh, Bureau of Land Management (BBD)

*(Acting)* Fire Ecologist

Tony Caprio, Park Service (KNP)

Fire Planning

Diane Travis (SQF), serves as the prototype "Fire Planner"

## 2.3 Reporting, Oversight, & Review

Reporting, oversight and review will ensure that the prototype stays
within scope, on budget and on time.

Oversight is provided by the FPA-PM Core Team.

### Core Process Workflows 

The Steering Committee will be responsible for assembling data as needed
for the Preparedness Module. An identified "fire planner", will
facilitate the gathering of data from all the agencies and input it into
the Preparedness Module. The fire planner is responsible for tasking
agency planners with data needs and due dates for timely implementation
of prototype testing. The fire planner will document processes used in
developing the inputs for the Preparedness Module.

The fire planner has the responsibility of informing the Prototype
Steering Committee of discrepancies of data between agencies,
discrepancies in assumptions and gaps in data that may lead to
inconsistent outputs.

The Prototype Steering Committee has the responsibility of providing
oversight to the fire planner in developing assumptions that best
represents "real world" fire operations for their individual agency and
as a collective unit.

The fire planner will report directly to FPA liaison on completion of
data sets.

The fire planner will work directly with the FPA liaison to ensure that
the prototype stays within scope and on time.

## 2.4 Communications

**Prototype Team**

The following mailing list of the Southern Sierra Prototype Area
participants has been sent out to the participants including the FPA
core team liaison (Jeff Manly). Communication is encouraged within the
prototype team to unearth issues in a timely manner and to provide
information when needed.

#### Name Agency Phone Number Email Address

Shannon Alto Tule River Tribe 559-784-0124
[rezdv10@aol.com](../rezdv10@aol.com)

Bob Burnham BLM consultant [ertech@covad.net](../ertech@covad.net)

Aaron Gelobter USFS, Sequoia NF 559-784-1500 x1121
[agelobter@fs.fed.us](../agelobter@fs.fed.us)

Bill Kaage NPS, SEKI 559-565-3160
[bill_kaage@nps.gov](../bill_kaage@nps.gov)

Pat Lineback NPS, SEKI 559-565-3725 <pat_lineback@nps.gov>

Jeff Manley NPS, NIFC 208-947-3778
[jeff_manley@nps.gov](../jeff_manley@nps.gov)

Bill Molumby FWS 619-669-6651
[bill_molumby@r1.fws.gov](../bill_molumby@r1.fws.gov)

Ron Recker BIA 916-978-6065 [mail373002@pop.net](../mail373002@pop.net)

Brian Rueger Tule River Res. 559-781-4271
[prueger@ocsnet.net](../prueger@ocsnet.net)

Tony Sarzotti BLM, Bakersfield 661 391-6096
[asarzott@ca.blm.gov](../asarzott@ca.blm.gov)

Diane Travis USFS, Sequoia 559-784-1500 x1122 <dhtravis@fs.fed.us>

Anne Birkholz SSGIC 559-565-3704 <anne_birkholz@nps.gov>

Richard Smedley NPS <Richard_smedley@nps.gov>

Steve Larrabee BIA-NIFC 505-842-3870 <steve_larrabee@nifc.gov>

Elizabeth Wright USFS, Region 5 619-445-6235 <ewright@fs.fed.us>

Larry Hood USFS, Region 5 530-252-6633 <lhood@fs.fed.us>

Brent Skaggs USFS, Sequoia NF 559-784-1500 x1120 <bskaggs@fs.fed.us>

## 2.5 

## 

## 

## 

## 

## Prototype Schedule

Timelines for Prototype activities:

October 2003 -- June 2004

-   Enter data.

-   Test iterations.

-   Complete and analyze outputs.

July -- September 2004

-   Finalize product

-   Assist in preparing training materials and training the trainers
    from a "Lessons Learned" perspective.

**\*See Appendix A for Workplan details**

## 2.6 Project Effort/Cost Estimate

One full time FPA "dedicated" fire planner position is required for the
Southern Sierra prototype to function as the prototype coordinator/lead
planner and primary contact. The FPA-PM project will fund up to half of
the planner's salary to guarantee it is a dedicated position. Travel and
miscellaneous costs related to the prototype area will be incurred by
the participating agencies and have been included in the allocation.

### FY 2004 Costs:

-   Salary: \$43,000.

-   Travel: \$12,000

-   Miscellaneous: \$5,000 per site (GIS, OT, small contracts, data,
    etc.)

-   Total FY04 = \$60,000

**2.6a *Mechanism for Transferring Funds***

FY04 funding from the FPA-PM is \$60,000 for the Southern Sierra
Prototype. It has been agreed that each partner agency in this prototype
effort may need some reimbursement of funds for the project workload.

[Payments and Invoices]{.underline}

A.  Payment of \$60,000 will be given to Sequoia and Kings National
    Parks as a depository for money transfer.

B.  The process for agencies to receive the money is as follows:

-   To the Forest Service and to Bureau of Land Management. Billing
    invoices shall be directly submitted through the NPS under the SSGIC
    Agreement (No. 855801002) Article VI.6.1.

-   To the BIA. Billing invoices shall be directly submitted through the
    NPS for standard procedures of transfer of money between NPS and
    BIA.

-   To the Tule River Indian Tribe. Billing invoices shall be directly
    submitted to BIA through standard procedures of transfer of money
    between tribal lands and BIA. BIA will then submit billing invoices
    as described above.

> C. The commitment of reimbursing funds to agencies shall be authorized
> by unanimous approval by the steering committee as identified in
> section 2.2 of this document.

[]{#__RefHeading___Toc49676251 .anchor}2.7 Prototype Benefits

Assist in design and development of the new national fire planning and
budgeting system. Help develop processes and standards for interagency
collaborative wildland fire planning. Help shape future policy and
direction relating to wildland fire management.

# 3. Approval Section

This charter is effective as of the date of signature. By signing, the
signatories indicate their agreement and support of the project charter
and their commitment to the project.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

ARTHUR L. GAFFREY Date

Forest Supervisor

USDA Forest Service

Sequoia National Forest

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

JOHN SKIBINSKI Date

Acting Field Office Manager

USDI Bureau of Land Management

Bakersfield Field Office

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

RICHARD MARTIN Date

Park Superintendent

USDI National Park Service

Sequoia and Kings Canyon National Parks

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

NEIL PEYRON Date

Chairman

Tule River Tribal Council

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

CLAY GREGORY Date

Acting Regional Director

USDI Bureau of Indian Affairs

Pacific Region