*Chapter 6 -- Appendix B*

*Facilitator Agenda*

*Facilitator Agenda*

Day One

[0730 -- 0800]{.underline} Room Setup

-   Set up / test proper functioning of computers (3), projector, and
    printer

-   Verify the *All Books (waterway name)* file is up to date and
    includes all previous PAWSA results, including those from a
    previously held PAWSA at the same location, if applicable.

-   Verify that Slides 21, 22, 23, and 29 are hidden

-   Place name tents on tables where participants will be seated,
    arranged into preliminary two-person teams

-   Place a participant folder, pad of paper, and pencil at each seat

-   Mount waterway charts on easels

[0800 -- 0830]{.underline} Final Preparations & Participant Arrival

-   Open PAWSA Day One PowerPoint™ presentation to Slide 1

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-   Assign a senior member of the sponsor's staff to greet arriving
    participants

-   Hand out nametags and show participants where they will be seated

-   Print out new nametags and name tents for last-minute substitutions

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-   Rearrange team assignments as necessary based on no-shows and
    substitutions

**[0830 -- 0845]{.underline} Sponsor's Opening Remarks**

Slide 2

-   Call the workshop to order and have sponsor make Welcoming Remarks
    and cover points in Sponsor Briefing

[0845 -- 0900]{.underline} Administrative Items

> Slides 3 -- 10

-   Introduce the facilitation team

-   Have participants and observers introduce themselves

-   Pass around participant / observer Attendee Contact List

-   Review administrative items (telephones, beepers, restrooms, etc...)

-   Direct participants to review folder contents

-   Review agenda

-   Explain quality assurance (QA) process

-   Explain role of observers

[0900 -- 0930]{.underline} PAWSA Background Briefing

> Slides 11 -- 18

-   Present PAWSA Background briefing

[0930 -- 0945]{.underline} Break

[0945 -- 1045]{.underline} Waterway Risk Model Explanation

> Slides 19 -- 20, 24 -- 28, 30 -- 50

-   Direct participants to the Waterway Risk Model and the Waterway Risk
    Model Explanation documents in their folders

-   Explain the concepts underlying each factor in the Waterway Risk
    Model

-   Verify that participants are organized into homogeneous two-person
    teams

[1045 -- 1100]{.underline} Break

-   Hand out *Book 1: Team Expertise*

[1100 -- 1130]{.underline} Book 1: Team Expertise

> Slides 51 -- 53

-   Have participants discuss with their teammate(s) the team's
    strengths and weaknesses with respect to the Waterway Risk Model
    categories

-   Have a spokesperson for each team brief the session on preceding
    discussion

-   Explain how to fill out *Book 1: Team Expertise*

-   Have participants complete *Book 1* for their team
    [ONLY]{.underline}

-   Collect partially completed *Book 1*

[1130 -- 1200]{.underline} Book 2: Risk Factor Rating Scales

> Slide 54

-   Explain how to fill out *Book 2: Risk Factor Rating Scales*

-   Hand out *Book 2: Risk Factor Rating Scales*

-   Have participants complete *Book 2*

-   Collect completed *Book 2*

-   Tell participants where to get lunch

[1200 -- 1300]{.underline} Lunch

> Slide 55

-   Enter inputs from *Book 1: Team Expertise* into gray-highlighted
    cells in\
    *All Books (waterway name) / Bk 1 Input*

-   Enter inputs from *Book 2: Risk Factor Rating Scales* into*\
    All Books (waterway name) / Bk 2 Input*

-   Copy cells A2:F10 from *All Books (waterway name) / Bk 2 Disp* to
    slide 21

-   Hand out *Book 3: Baseline Risk Levels*

-   Unhide slides 21, 22, 23, and 29

-   Hide slides 50, 51, 52, 53, 54, and 55

-   Restart the afternoon session at slide 21

[**1300** -- **1315**]{.underline} **Review of Book 2 Results**

> Slide 21

-   Display / review / discuss *Book 2* results with participants

**[1315 -- 1415]{.underline}** **Book 3: Baseline Risk Levels -- Vessel
Conditions & Traffic Conditions**

> Slides 22 -- 33

-   Have participants define the geographic area to be discussed

-   Initiate discussion of waterway risks for Vessel Conditions risk
    factors

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-   Notetaker record general sense of discussion in short sentence form
    into *PAWSA Workshop Report* template

-   Place colored sticky dots on chart when risks are associated with a
    specific location

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-   Explain how to fill in *Book 3: Baseline Risk Levels*

-   Have participants complete page 1 of *Book 3*

-   Continue discussion of waterway risks for Traffic Conditions risk
    factors

-   Have participants complete page 2 of *Book 3*

**[1415 -- 1430]{.underline} Break**

**[1430 -- 1530]{.underline} Book 3: Baseline Risk Levels --
Navigational Conditions & Waterway Conditions**

> Slides 34 -- 41

-   Continue discussion of waterway risks for Navigational Conditions
    risk factors

-   Have participants complete page 3 of *Book 3*

-   Continue discussion of waterway risks for Waterway Conditions risk
    factors

-   Have participants complete page 4 of *Book 3*

**[1530 -- 1545]{.underline} Break**

**[1545 -- 1700]{.underline} Book 3: Baseline Risk Levels -- Immediate
Consequences & Subsequent**

> **Consequences**
>
> Slides 42 -- 50, 56 -- 57

-   Continue discussion of waterway risks for Immediate Consequences
    risk factors

-   Have participants complete page 5 of *Book 3*

-   Continue discussion of waterway risks for Subsequent Consequences
    risk factors

-   Have participants complete page 6 of *Book 3*

-   Collect completed *Book 3*

-   Review agenda for Day 2

**[1700 -- 1730]{.underline} After Workshop Action Items**

-   Hold session review (as soon as participants have left the room)

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-   Overall impressions

-   Presentations

-   Facilities

-   Action items

    -   Enter inputs from *Book 3: Baseline Risk Levels* into *All Books
        (waterway name) / Bk 3 Input*

    -   QA *Books 1, 2,* and *3*

    -   Copy cells A2:F10 from *All Books (waterway name) / Bk 3 Disp*
        to PAWSA Day Two PowerPoint™ slides 5 [and]{.underline} 8

    -   Mark *Book 3* results on all copies of *Book 4* using orange
        highlighter

Day Two

[0800 -- 0830]{.underline} Final Preparations & Participant Arrival

-   Set up / test proper functioning of computers (3), projector, and
    printer

-   Open PAWSA Day Two PowerPoint ™ presentation

-   Hand out *Book 4: Mitigation Effectiveness*

[0830 -- 0845]{.underline} Review of Book 3 Results

> Slides 1 -- 5

-   Review Day Two agenda

-   Display / review / discuss *Book 3* results with participants

[0845 -- 0945]{.underline} Book 4: Mitigation Effectiveness -- Vessel
Conditions & Traffic Conditions

> Slides 5 -- 8

-   Initiate discussion of existing risk mitigations for Vessel
    Conditions risk factors

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-   Notetaker record general sense of discussion in short sentence form
    into *PAWSA Workshop Report* template

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-   Explain how to fill out *Book 4: Mitigation Effectiveness*

-   Have participants complete Vessel Conditions section of *Book 4*

-   Continue discussion of existing risk mitigations for Traffic
    Conditions risk factors

-   Have participants complete Traffic Conditions section of *Book 4*

[0945 -- 1000]{.underline} Break

[1000 -- 1045]{.underline} Book 4: Mitigation Effectiveness --
Navigational Conditions & Waterway

> Conditions
>
> Slide 8

-   Continue discussion of existing risk mitigations for Navigational
    Conditions risk factors

-   Have participants complete Navigational Conditions section of *Book
    4*

-   Continue discussion of existing risk mitigations for Waterway
    Conditions risk factors

-   Have participants complete Waterway Conditions section of *Book 4*

**[1045 -- 1100]{.underline} Break**

[1100 -- 1145]{.underline} Book 4: Mitigation Effectiveness -- Immediate
Consequences & Subsequent

> Consequences
>
> Slide 8

-   Continue discussion of existing risk mitigations for Immediate
    Consequences risk factors

-   Have participants complete Immediate Consequences section of *Book
    4*

-   Continue discussion of existing risk mitigations for Subsequent
    Consequences risk factors

-   Have participants complete Subsequent Consequences section of *Book
    4*

-   Collect completed *Book 4*

-   Tell participants where to get lunch

**[1145 -- 1200]{.underline} Re-evaluation of Book 1: Team Expertise**

> Slide 9

-   Hand out their copy of the partially completed *Book 1* to all teams

-   Review results from *Book 1: Team Expertise* in general terms

-   Have participants evaluate (for the first time) the expertise of all
    other teams and re‑evaluate their previous *Book 1* inputs

-   Collect completed *Book 1*

    -   Data entry person immediately enter all inputs into *All Books
        (waterway name) / Bk 1 Input*

**[1200 -- 1300]{.underline}** **Lunch**

> Slide 10

-   Enter inputs from *Book 4* into *All Books (waterway name) / Bk 4
    Scores* [and]{.underline} *Bk 4 Y-N*

-   Enter inputs from *Book 1* into *All Books (waterway name) / Bk 1
    Inputs*

-   Mark results from *Book 4* on all copies of *Book 5* using orange
    highlighter

-   Copy cells A2:L14 from *All Books (waterway name) / Bk 4 Disp* to
    slides 13 and 16

-   Hand out *Book 5: Additional Mitigations*

**[1300 -- 1315]{.underline} Description of Action Planning Process &
Review of Book 4 Results**

> Slides 11 -- 13

-   Describe the Action Planning process

-   Direct participants to the Glossary of Terms (last page) document in
    their folders

-   Explain the mitigations categories concepts

-   Display / review / discuss FINAL *Book 3 and Book 4* results with
    participants

**[1315 -- 1405]{.underline} Book 5: Additional Mitigations -- Vessel
Conditions & Traffic Conditions**

> Slides 13 -- 16

-   Initiate discussion of additional risk mitigations for Vessel
    Conditions risk factors

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-   [ONLY]{.underline} discuss risk factors displaying a red NO or
    yellow Maybe flag

-   Write down (in brief bulleted format) any additional mitigations
    discussed for each risk factor for a point of reference during the
    completion of *Book 5*

-   Notetaker record general sense of discussion in short sentence form
    into *PAWSA Workshop Report* template

-   Display Slide 15 while participants discuss additional mitigations
    for all risk factors

-   Display Slide 14 while participants complete all portions of *Book
    5*

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-   Explain how to fill out *Book 5: Additional Mitigations*

-   Have participants complete page 2 of *Book 5*

-   Collect each team's completed page 2 and give them to the data entry
    person

-   Continue discussion of additional risk mitigations for Traffic
    Conditions risk factors

-   Have participants complete page 3 of *Book 5*

-   Collect each team's completed page 3 and give them to the data entry
    person

**[1405 -- 1415]{.underline}** **Break**

**[1415 -- 1505]{.underline} Book 5: Additional Mitigations --
Navigational Conditions & Waterway**

> **Conditions**
>
> Slide 16

-   Continue discussion of additional risk mitigations for Navigational
    Conditions risk factors

-   Have participants complete page 4 of *Book 5*

-   Collect each team's completed page 4 and give them to the data entry
    person

-   Continue discussion of additional risk mitigations for Waterway
    Conditions risk factors

-   Have participants complete page 5 of *Book 5*

-   Collect each team's completed page 5 and give them to the data entry
    person

**[1505 -- 1515]{.underline}** **Break**

**[1515 -- 1605]{.underline} Book 5: Additional Mitigations -- Immediate
Consequences & Subsequent**

> **Consequences**
>
> Slide 16

-   Continue discussion of additional risk mitigations for Immediate
    Consequences risk factors

-   Have participants complete page 6 of *Book 5*

-   Collect each team's completed page 6 and give them to the data entry
    person

-   Continue discussion of additional risk mitigations for Subsequent
    Consequences risk factors

-   Have participants complete page 7 of *Book 5*

-   Collect each team's completed page 7 and give them to the data entry
    person

**[1605 -- 1615]{.underline} Break**

-   Enter inputs from *Book 5* into *All Books (waterway name) / Bk 5
    Input*

**[1615 -- 1645]{.underline} Workshop Critique and Review Book 5
Results**

> Slides 17 -- 18

-   Have all participants and observers fill out Workshop Critique

    -   Copy cells A2:L14 from *All Books (waterway name) / Bk 5 Disp*
        to slide 18

-   Collect Workshop Critiques in a manner that preserves anonymity

-   Display / review / discuss *Book 5* results with participants

-   Thank the participants on behalf of the facilitation team

**[1645 -- 1700]{.underline} Closing Remarks**

> Slide 19 \[Slide 20 optional\]

-   Turn session over to Sponsor

-   Discuss next steps

-   Close risk assessment workshop

**[1700 -- 1730]{.underline} After Workshop Action Items**

-   Hold session review of session (as soon as participants have left
    the room)

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-   Overall impressions

-   Presentations

-   Action items

    -   QA *Books 1, 4* and *5*

    -   Review / evaluate Workshop Critiques

    -   Analyze *Book 5* written inputs for *PAWSA Workshop Report*

    -   Edit / smooth *PAWSA Workshop Report*