Toolkit Tech Note 008: Refreshing Domain Data in Toolkit

September 8, 2005

# Problem: Changes have been made recently to our practices and/or narratives and have encountered one or more of these problems: {#problem-changes-have-been-made-recently-to-our-practices-andor-narratives-and-have-encountered-one-or-more-of-these-problems .TechNote-Heading-1}

-   A new practice was added using CPS, but they are not showing up in
    Toolkit.

-   A practice was replaced using CPS, but the new one is not showing up
    in Toolkit.

-   A new practice was added to a conservation system using CSG, but the
    new one is not showing up in Toolkit.

-   Practices that were replaced or retired from the national database
    are still showing up in the Toolkit Practice Schedule drop-down
    list.

# Resolution: Refresh the domain data on the workstation with data from the national database. {#resolution-refresh-the-domain-data-on-the-workstation-with-data-from-the-national-database. .TechNote-Heading-1}

# Scope {#scope .TechNote-Heading-1}

This document applies to Toolkit 2004 v5 Service Pack 1 and Toolkit 2004
Build 66.

# Introduction {#introduction .TechNote-Heading-1}

After using the Conservation Practice Standards (CPS) application to
change the state approved practice list, or using the Conservation
System Guides (CSG) application to change conservation systems, the
corresponding Toolkit workstation data needs to be refreshed with data
from the national database.

Once an approved practice has been added to the state practice list and
selected in **Toolkit Preferences**, the practice will display in both
the *All Practices* block and the *Conservation System* block of the
Practice Schedule tab. While a *replacement* practice will display in
these blocks, the replaced practice will not.

In the Practice Schedule tab, if a practice was scheduled prior to being
replaced or removed from the state practice list, then the replaced or
retired practice will be displayed in the Practice field in the
*Schedule* block. The Practice field drop-down menu can be used change
the replaced or retired practice with a state approved practice.

A "Reload Domain Data" menu item is now available with Toolkit 2004 v5
SP-1. Selecting this item will force the domain data residing in the
user's geodatabase on their workstation to be refreshed. If you
currently have Toolkit 2004 Build 66 installed, we recommend that you
have ITS install Toolkit 2004 SP-1 and use the "Reload Domain Data" menu
item as described in Part I below. If this procedure is impractical,
follow the instructions in the Part II below.

# Part I: How to Refresh Domain Data in Toolkit 2004 v5 SP-1 {#part-i-how-to-refresh-domain-data-in-toolkit-2004-v5-sp-1 .TechNote-Heading-1}

1.  Start Toolkit.

2.  Select **Reload Domain Data** from the Tools drop-down menu.

3.  Authenticate.

4.  Click **OK** and wait for the geodatabase to synchronize.

5.  Close Toolkit.

6.  Start Toolkit.

# Part II: How to Refresh Domain Data in Toolkit 2004 Build 66 {#part-ii-how-to-refresh-domain-data-in-toolkit-2004-build-66 .TechNote-Heading-1}

1.  Check in all checked out folders.

> **Note:** If you cannot Check In your customer folders, see Tech Note
> 006 available at:\
> **http://www.itc.nrcs.usda.gov/toolkit/training.htm#TechNotes**

2.  Close Toolkit.

3.  Navigate to the geodatabase location:\
    \
    **C:\\Documents and Settings\\\<user_name\>\\Local
    Settings\\Application Data\\USDA\\Toolkit5\\**

4.  Rename the geodatabase (e.g., rename **Toolkitv50.mdb** to
    **Toolkitv50.mdb.bak**)

5.  Start Toolkit.

6.  Authenticate.

7.  Click **OK** and wait for the geodatabase to synchronize.

# For Further Assistance {#for-further-assistance .TechNote-Heading-1}

To request further assistance, contact the Toolkit Support team at
<ToolkitSupport@ftc.usda.gov>, or visit **Toolkit Online Help** at:
<http://cst.nrcs.usda.gov/Toolkit/Help/>.