![](media/image1.png){width="3.5in" height="3.5in"}

U.S. DEPARTMENT OF EDUCATION

Education Data Exchange Network (EDEN)

X102 - NCLB School Year End Status XML Specifications

**Version 2.1**

**(New for 2005-06)**

**March 2007**

This technical guide was produced under U.S. Department of Education
Contract No. GS00F0049M-ED05P01299 with Perot Systems Government
Services, Inc. Brandon Scott served as the contracting officer's
representative. No official endorsement by the U.S. Department of
Education of any product, commodity, service or enterprise mentioned in
this publication is intended or should be inferred.

U.S. Department of Education

Margaret Spellings

*Secretary*

Office of Planning, Evaluation and Policy Development

Kerri Briggs

*Acting Assistant Secretary*

March 2007

This technical guide is in the public domain. Authorization to reproduce
it in whole or in part is granted. While permission to reprint this
publication is not necessary, the citation should be: U.S. Department of
Education, Office of Planning, Evaluation and Policy Development,
Strategic Accountability Service, *X102 - NCLB School Year End Status
XML Specifications*, Washington, D.C., 2007.

This technical guide is also available on the Department's Web site at:
<http://www.ed.gov/edfacts/> .

On request, this publication is available in alternate formats, such as
Braille, large print, or computer diskette. For more information, please
contact the Department's Alternate Format Center at (202) 260-0852 or
(202) 260-0818.

[]{#__RefHeading___Toc161713645 .anchor}DOCUMENT CONTROL

DOCUMENT INFORMATION

  --------------- ---------------------------------------------------------
  **Title:**      X102 - NCLB School Year End Status XML Specifications

  **Revision:**   2.1

  **Issue Date:** March 2007

  **Security      
  Level:**        

  **Filename:**   740379.doc
  --------------- ---------------------------------------------------------

DOCUMENT HISTORY

+--------+--------------+----------------------------------------------+
| **V    | **Date**     | **Summary of Change**                        |
| ersion |              |                                              |
| Nu     |              |                                              |
| mber** |              |                                              |
+========+==============+==============================================+
| 2.1    | 3/2007       | -   4.1, 5.1 and 6.1: Corrected table        |
|        |              |     numbers                                  |
|        |              |                                              |
|        |              | -   4..1: Updated Teachers receiving high    |
|        |              |     quality professional development (ID     |
|        |              |     #581) as Optional in table 4.1-1         |
+--------+--------------+----------------------------------------------+

RELEASE AUTHORIZATION

  ----------------------- -----------------------------------------------
  **Name**                **Signature / Date**

  Author                  

  QA                      

  Release Authority       
  ----------------------- -----------------------------------------------

[]{#__RefHeading___Toc161713646 .anchor}PREFACE

This document provides technical instructions for building files that
can be submitted through the Education Data Exchange Network (EDEN). 
This document is used in coordination with the ED*Facts* Workbook and
the EDEN Submission System User Guide.

EDEN is a centralized, coordinated repository of state reported, K-12,
educational data residing at the U.S. Department of Education.  The EDEN
Submission System is an electronic system that facilitates the efficient
and timely transmission of data from SEAs to the U.S. Department of
Education.

Contents

[DOCUMENT CONTROL ii](#__RefHeading___Toc161713645)

[PREFACE iii](#__RefHeading___Toc161713646)

[1.0 PURPOSE 5](#purpose)

[1.1 Changes from the 03-04 and 04-05 School Year File Specification
5](#changes-from-the-03-04-and-04-05-school-year-file-specification)

[1.2 Requirements for Submitting this Data Group
6](#requirements-for-submitting-this-data-group)

[2.0 FILE NAMING CONVENTION 7](#file-naming-convention)

[3.0 GUIDANCE FOR SUBMITTING THIS FILE
7](#guidance-for-submitting-this-file)

[3.1 XML Specification Headings 8](#xml-specification-headings)

[4.0 STATE EDUCATION AGENCY METRIC OBJECTS
8](#state-education-agency-metric-objects)

[4.1 State Agency Status XML Object 8](#state-agency-status-xml-object)

[4.2 File Transmit XML Object 10](#file-transmit-xml-object)

[5.0 LOCAL EDUCATION AGENCY METRIC OBJECTS
11](#local-education-agency-metric-objects)

[5.1 Agency XML Object 11](#agency-xml-object)

[5.2 File Transmit XML Object 13](#file-transmit-xml-object-1)

[6.0 SCHOOL METRIC OBJECTS 14](#school-metric-objects)

[6.1 Agency XML Object 14](#agency-xml-object-1)

[6.2 File Transmit XML Object 18](#file-transmit-xml-object-2)

# PURPOSE

This document contains instructions for building XML files to submit
ED*Facts* Data Group:

-   Truancy Rate Table, ID# 38

-   Economically Disadvantaged Students, ID #56

-   Combined MEP Funds Indicator Table, ID #514

-   GFSA Reporting Status Table, ID #603

-   REAP Alternative Funding Indicator Table, ID #614

-   Supplemental Services Provided Status Table, ID #545

-   Teachers Receiving High Quality Professional Development, ID #581

-   Average Daily Attendance Table, ID #595

-   Students Who Received Supplemental Services, ID #546

-   Students Applied to Receive Supplemental Services, ID #575

-   Students Eligible to Receive Supplemental Services, ID #578

-   Students Offered Supplemental Services, ID #612

A separate document contains the non-XML file formats. General guidance
for constructing all EDEN file types may be found in the ED*Facts*
*Workbook.*

The XML specifications in this document include all the data elements
and constraints for the State (SEA), (Local Education Agency \[LEA\]),
and School (SCH) NCLB School Year Start Status files. In order to
simplify the transmission process, SEA, LEA, and SCH have been separated
into Data Records.

## Changes from the 03-04 and 04-05 School Year File Specification

This is a new file specification for 2005-06. It replaces parts of the
file specification used in 2003-04/2004-05 named N074 Status Prior Year.
Several elements have been added, including the new supplemental
services data elements that were originally assigned to file
specification N104 Supplemental Services:

-   Average Daily Attendance, ID #595 at the school level

-   GFSA Reporting Status, ID #603 at the LEA level

-   REAP Alternative Funding Indicator, ID #614 at the LEA level

-   Teachers Receiving High Quality Professional Development, ID #581 at
    the SEA level

-   Students Who Received Supplemental Services, ID #546

-   Students Applied to Receive Supplemental Services, ID #575

-   Students Eligible to Receive Supplemental Services, ID #578

-   Students Offered Supplemental Services, ID #612

In addition, the definition of Truancy Rate (#38) was changed to remove
the reference to "previous school year." The Truancy Rate that should be
reported in this file specification is the rate for the school year
05-06.

## Requirements for Submitting this Data Group

This data group is submitted at the following levels:

-   SEA

-   LEA

-   School

**Table 1.2-1: NCLB School Year End Status File, Data Groups by Level
Table**

  ------------------------------------------------------------------------
  **SEA**                 **LEA**                  **School**
  ----------------------- ------------------------ -----------------------
  581 - Teachers                                   
  Receiving High Quality                           
  Professional                                     
  Development                                      

                          603 - GFSA Reporting     
                          Status                   

                          614 - REAP Alternative   
                          Funding Indicator        

                          38 - Truancy Rate        38 - Truancy Rate

                                                   56 - Economically
                                                   Disadvantaged Students

                                                   514 - Combined MEP
                                                   Funds Indicator Table

                                                   545 - Supplemental
                                                   Services Provided
                                                   Status

                                                   595 - Average Daily
                                                   Attendance

  546 - Students Who      546 - Students Who       546 - Students Who
  Received Supplemental   Received Supplemental    Received Supplemental
  Services                Services                 Services

  575 - Students Applied  575 - Students Applied   575 - Students Applied
  to Receive Supplemental to Receive Supplemental  to Receive Supplemental
  Services                Services                 Services

  578 - Students Eligible 578 - Students Eligible  578 - Students Eligible
  to Receive Supplemental to Receive Supplemental  to Receive Supplemental
  Services                Services                 Services

  612 - Students Offered  612 - Students Offered   612 - Students Offered
  Supplemental Services   Supplemental Services    Supplemental Services
  ------------------------------------------------------------------------

# FILE NAMING CONVENTION

Being able to readily identify any particular file transmission is an
important consideration for users of the EDEN Data Submission System.
Being able to identify a particular file can greatly facilitate any
technical assistance that may be requested by the state. A maximum of 25
characters (including the file extension) is allowed for the file name.
The following is the naming convention for NCLB School Year End Status
XML submissions:

sslev**SCHYRENST**vvvvvvv.xml

Where:

> **ss** = Two-character USPS State Abbreviation for the submitting SEA.
>
> **lev** = Three-character abbreviation for the level submitted. Use:
>
> SEA for a State Education Agency NCLB School Year End Status
> submission
>
> LEA for a Local Education Agency NCLB School Year End Status
> submission
>
> SCH for a School NCLB School Year End Status submission
>
> **Filename** = **SCHYRENST** (no more than nine digits)
>
> **vvvvvvv** = Up to seven-character alphanumeric string designated by
> the SEA to uniquely identify the individual submission (e.g., ver0001,
> v010803).
>
> **.xml** = The three-character file extension identifying the Data
> Records.

# GUIDANCE FOR SUBMITTING THIS FILE

For Average Daily Attendance, conversion of average daily membership (or
other similar data) to average daily attendance is permitted for local
educational agencies in States that provide State aid to local
educational agencies on the basis of average daily membership (or other
similar data). Also, if the local educational agency in which a child
resides makes a tuition or other payment for the free public education
of the child in a school located in another school district, you should
consider the child to be in attendance at a school of the agency making
the payment rather than the agency receiving the payment. Please note
this is a different methodology than the Student Membership where
children are counted in the agency providing the services.

Fields that are defined as "Number" can contain values with leading
zeros or without leading zeros. This applies to the following field:

-   "Count" fields in the Data Record, i.e., Teacher Count, Student
    Count

## XML Specification Headings

The XML specifications are represented in a table with the headings:

-   Element -- name of the XML element tag.

-   Attribute -- name of the XML attribute tag.

-   Category Value -- name of the category.

-   Char -- the XML element or attribute characteristic as previously
    defined.

-   Definition/Comments -- definition and additional comments related to
    formats or other business rules.

-   Permitted Values -- disaggregated values for data elements.

The Char (characteristics) column in the XML format matrices accepts the
following codes:

Table 3.2-1: EDEN XML Format Codes

  -----------------------------------------------------------------------
  **Code**      **Characteristic**
  ------------- ---------------------------------------------------------
  M             Mandatory Element/Attribute

  O             Optional

  C             Conditionally Required

  MR            Mandatory and Repeatable Element

  OR            Optional and Repeatable Element

  CR            Conditional and Repeatable Element
  -----------------------------------------------------------------------

# STATE EDUCATION AGENCY METRIC OBJECTS

In order to simplify the transmission process, the State Agency has been
separated into three (2) distinct objects: Status XML and File Transmit
XML.

## State Agency Status XML Object

This section defines the XML object used to submit all State Agency
metric information.

**Table 4.1-1: SEA, Agency XML Object**

  ---------------------------------------------------------------------------------------------------
  **Element**         **Data Element  **Attribute**         **Char**   **Definition /   **Permitted
                      Name**\                                          Comments**       Values**
                      (from Fixed                                                       
                      Format                                                            
                      document)                                                         
  ------------------- --------------- --------------------- ---------- ---------------- -------------
  AGENCY                                                                                 

                      **ID 559\       FIPSSTATECODE         M          The two-digit    For a list of
                      **FIPS State                                     Federal          valid FIPS
                      Code                                             Information      State Codes,
                                                                       Processing       refer to the
                                                                       Standards (FIPS) ED*Facts*
                                                                       for the state,   Workbook.
                                                                       District of      
                                                                       Columbia, and    
                                                                       the possessions  
                                                                       and freely       
                                                                       associated areas 
                                                                       of the United    
                                                                       States (e.g.,    
                                                                       Puerto Rico).    

                      **ID 570\       STATEAGENCYIDNUMBER   M          A number used in **01** =
                      **State Agency                                   EDEN to uniquely State
                      Number                                           identify state   Education
                                                                       agencies.  This  Agency
                                                                       ID cannot be     
                                                                       updated through  
                                                                       this file.       

  TCHRECHQTYPROFDEV   **ID 581\                             O          The number of    Number
                      **Teachers                                       public           
                      Receiving\                                       elementary and   
                      High Quality\                                    secondary        
                      Professional\                                    teachers who     
                      Development                                      received high    
                                                                       quality          
                                                                       professional     
                                                                       development      
                                                                       during the       
                                                                       school year.     
                                                                       \"High-quality   
                                                                       professional     
                                                                       development\"    
                                                                       means            
                                                                       professional     
                                                                       development that 
                                                                       meets the        
                                                                       criteria         
                                                                       outlined in the  
                                                                       definition of    
                                                                       professional     
                                                                       development in   
                                                                       Title IX,        
                                                                       Section 9101     
                                                                       (34) of ESEA.    

  STRCVDSPLSER        **ID 546\                             O          The number of    Number
                      **Students Who                                   students who     
                      Received                                         received         
                      Supplemental                                     supplemental     
                      Educational                                      educational      
                      Services                                         services during  
                                                                       the school year  
                                                                       in accordance    
                                                                       with Title I,    
                                                                       Part A, Section  
                                                                       1116.\           
                                                                       \                
                                                                       Not Applicable   
                                                                       when no          
                                                                       supplemental     
                                                                       services         
                                                                       required to be   
                                                                       provided.        

  STAPRCSPLSER        **ID 575\                             O          The number of    Number
                      **Students                                       students who     
                      Applied to                                       applied to       
                      Receive                                          receive          
                      Supplemental                                     supplemental     
                      Services                                         educational      
                                                                       services under   
                                                                       Section 1116 of  
                                                                       Title 1 during   
                                                                       the school year. 

  STELRCSPLSER        **ID 578\                             O          The number of    Number
                      **Students                                       students who     
                      Eligivle to                                      were eligible to 
                      Receive                                          receive          
                      Supplemental                                     supplemental     
                      Services                                         educational      
                                                                       services under   
                                                                       Section 1116 of  
                                                                       the Title 1      
                                                                       during the       
                                                                       school year.     

  STOFRDSPLSER        **ID 612\                             O          The number of    Number
                      **Students                                       students, among  
                      Offered                                          those who        
                      Supplemental                                     applied, who     
                      Services                                         were actually    
                                                                       offered the      
                                                                       opportunity to   
                                                                       receive          
                                                                       supplemental     
                                                                       education        
                                                                       services.        
  ---------------------------------------------------------------------------------------------------

Example:

\<AGENCY FIPSSTATECODE=\"80\" STATEAGENCYIDNUMBER=\"01\"\>

\<TCHRECHQTYPROFDEV\>1000\</TCHRECHQTYPROFDEV\>

\<STRCVDSPLSER\> 100 \</STRCVDSPLSER\>

\<STAPRCSPLSER\> 150 \</STAPRCSPLSER\>

\<STELRCSPLSER\> 150 \</STELRCSPLSER\>

\<STOFRDSPLSER\> 100 \</STOFRDSPLSER\>

\</AGENCY\>

## File Transmit XML Object

This element represents the file transmit object for the State Agency.
The XML object matrix is followed by an example of the object.

**Table 4.2-1: SEA, File Transmit XML Object**

  -----------------------------------------------------------------------------------------------
  **Element**        **Data       **Attribute**    **Char**   **Definition /        **Permitted
                     Element                                  Comments**            Values**
                     Name**\                                                        
                     (from Fixed                                                    
                     Format                                                         
                     document)                                                      
  ------------------ ------------ ---------------- ---------- --------------------- -------------
  FILETRANSMISSION                                 M                                 

                     File Type    FILELAYOUTTYPE   M          Identifies the type   **SEA NCLB
                                                              of file being         SCHOOL YEAR
                                                              submitted.            END STATUS**

                     File         FILEID           M          Any combination of     
                     Identifier                               standard characters   
                                                              to further identify   
                                                              the file as specified 
                                                              by the SEA, e.g., a   
                                                              date, person's name,  
                                                              and version number.   

                     File         SCHOOLYEAR       M          Enter the Academic     
                     Reporting                                School Year for which 
                     Period                                   data is being         
                                                              reported. The         
                                                              required format for   
                                                              entering the File     
                                                              Reporting Period is   
                                                              \"CCYY-CCYY\" or      
                                                              \"CCYY CCYY\", where  
                                                              either a hyphen or a  
                                                              space must separate   
                                                              the beginning and     
                                                              ending years, e.g.,   
                                                              2005-2006 or 2005     
                                                              2006.                 

  AGENCY                                           MR         The information that   
                                                              fully identifies the  
                                                              education unit.       
  -----------------------------------------------------------------------------------------------

Example:

\<FILETRANSMISSION

FILELAYOUTTYPE=\"SEA NCLB SCHOOL YEAR END STATUS\"

FILEID=\"State NCLB School Year End Status\"

SCHOOLYEAR=\"2005 2006\"\>

\<AGENCY\> *See the agency element for description* \</AGENCY\>

\</FILETRANSMISSION\>

# LOCAL EDUCATION AGENCY METRIC OBJECTS

In order to simplify the transmission process, the Local Education
Agency has been separated into three (2) distinct objects: Status XML
and File Transmit XML.

## Agency XML Object

This section defines the XML object used to submit all Local Education
Agency metric information. The XML object matrix is followed by an
example of the object.

**Table 5.1-1: LEA, Agency XML Object**

+-----------+------------+----------------+---+------------+----------+
| **        | **Data     | **Attribute**  | * | **         | **P      |
| Element** | Element    |                | * | Definition | ermitted |
|           | Name**\    |                | C | /          | Values** |
|           | (from      |                | h | Comments** |          |
|           | Fixed      |                | a |            |          |
|           | Format     |                | r |            |          |
|           | document)  |                | * |            |          |
|           |            |                | * |            |          |
+===========+============+================+===+============+==========+
| AGENCY    |            |                |   |            |          |
+-----------+------------+----------------+---+------------+----------+
|           | **ID 559\  | FIPSSTATECODE  | M | The        | For a    |
|           | **FIPS     |                |   | two-digit  | list of  |
|           | State Code |                |   | Federal    | valid    |
|           |            |                |   | I          | FIPS     |
|           |            |                |   | nformation | State    |
|           |            |                |   | Processing | Codes,   |
|           |            |                |   | Standards  | refer to |
|           |            |                |   | (FIPS) for | the      |
|           |            |                |   | the state, | E        |
|           |            |                |   | District   | D*Facts* |
|           |            |                |   | of         | W        |
|           |            |                |   | Columbia,  | orkbook. |
|           |            |                |   | and the    |          |
|           |            |                |   | p          |          |
|           |            |                |   | ossessions |          |
|           |            |                |   | and freely |          |
|           |            |                |   | associated |          |
|           |            |                |   | areas of   |          |
|           |            |                |   | the United |          |
|           |            |                |   | States     |          |
|           |            |                |   | (e.g.,     |          |
|           |            |                |   | Puerto     |          |
|           |            |                |   | Rico).     |          |
+-----------+------------+----------------+---+------------+----------+
|           | **ID 570\  | STATE          | M | A number   | **01** = |
|           | **State    | AGENCYIDNUMBER |   | used in    | State    |
|           | Agency     |                |   | EDEN to    | E        |
|           | Number     |                |   | uniquely   | ducation |
|           |            |                |   | identify   | Agency   |
|           |            |                |   | state      |          |
|           |            |                |   | agencies.  |          |
|           |            |                |   | This ID    |          |
|           |            |                |   | cannot be  |          |
|           |            |                |   | updated    |          |
|           |            |                |   | through    |          |
|           |            |                |   | this file. |          |
+-----------+------------+----------------+---+------------+----------+
|           | **ID 4\    | ST             | M | The        |          |
|           | **State    | ATELEAIDNUMBER |   | identifier |          |
|           | LEA        |                |   | assigned   |          |
|           | Identifier |                |   | to a local |          |
|           |            |                |   | education  |          |
|           |            |                |   | agency     |          |
|           |            |                |   | (LEA) by   |          |
|           |            |                |   | the State  |          |
|           |            |                |   | Education  |          |
|           |            |                |   | Agency     |          |
|           |            |                |   | (SEA).     |          |
|           |            |                |   | Also known |          |
|           |            |                |   | as State   |          |
|           |            |                |   | LEA ID.    |          |
|           |            |                |   | This ID is |          |
|           |            |                |   | a required |          |
|           |            |                |   | field.     |          |
|           |            |                |   | This data  |          |
|           |            |                |   | element    |          |
|           |            |                |   | cannot be  |          |
|           |            |                |   | updated    |          |
|           |            |                |   | through    |          |
|           |            |                |   | this file. |          |
+-----------+------------+----------------+---+------------+----------+
| TR        | **ID 38**\ |                | O | The        | Number   |
| UANCYRATE | Truancy    |                |   | truancy    |          |
|           | Rate       |                |   | rate       |          |
|           |            |                |   | reported   |          |
|           |            |                |   | for the    |          |
|           |            |                |   | school     |          |
|           |            |                |   | year       |          |
|           |            |                |   | according  |          |
|           |            |                |   | to the     |          |
|           |            |                |   | state      |          |
|           |            |                |   | de         |          |
|           |            |                |   | finition.\ |          |
|           |            |                |   | \          |          |
|           |            |                |   | Percentage |          |
|           |            |                |   | is         |          |
|           |            |                |   | reported   |          |
|           |            |                |   | as a       |          |
|           |            |                |   | numeric    |          |
|           |            |                |   | value of   |          |
|           |            |                |   | (5,4),     |          |
|           |            |                |   | with 100   |          |
|           |            |                |   | percent    |          |
|           |            |                |   | r          |          |
|           |            |                |   | epresented |          |
|           |            |                |   | as 1.0000. |          |
+-----------+------------+----------------+---+------------+----------+
| GFSAR     | **ID 603\  |                | M | An         | **YE     |
| EPORTSTAT | **GFSA     |                |   | indication | SWITHREP |
|           | Reporting  |                |   | of whether | --**     |
|           | Status     |                |   | the local  | Yes,     |
|           |            |                |   | education  | with     |
|           |            |                |   | agency     | r        |
|           |            |                |   | (LEA)      | eporting |
|           |            |                |   | submitted  | of one   |
|           |            |                |   | a Gun-Free | or more  |
|           |            |                |   | Schools    | students |
|           |            |                |   | Act (GFSA) | for an   |
|           |            |                |   | report to  | offense\ |
|           |            |                |   | the State, | **YE     |
|           |            |                |   | as defined | SWOREP** |
|           |            |                |   | by Title   | -- Yes,  |
|           |            |                |   | 18,        | without  |
|           |            |                |   | Section    | r        |
|           |            |                |   | 921.       | eporting |
|           |            |                |   |            | of any   |
|           |            |                |   |            | s        |
|           |            |                |   |            | tudents\ |
|           |            |                |   |            | **NO**\  |
|           |            |                |   |            | **NA**   |
|           |            |                |   |            | -- Not   |
|           |            |                |   |            | App      |
|           |            |                |   |            | licable\ |
|           |            |                |   |            | **       |
|           |            |                |   |            | MISSING\ |
|           |            |                |   |            | NOTC     |
|           |            |                |   |            | OLLECT** |
|           |            |                |   |            | -- Not   |
|           |            |                |   |            | C        |
|           |            |                |   |            | ollected |
+-----------+------------+----------------+---+------------+----------+
| REAPA     | **ID       |                | M | An         | **YES\   |
| LTFUNDIND | 614**\     |                |   | indication | NO\      |
|           | REAP       |                |   | that the   | M        |
|           | Al         |                |   | LEA        | ISSING** |
|           | ternative\ |                |   | notified   |          |
|           | Funding    |                |   | the State  | **NO     |
|           | Indicator  |                |   | of the     | TCOLLECT |
|           |            |                |   | LEA\'s     | --** Not |
|           |            |                |   | intention  | co       |
|           |            |                |   | to use the | llected. |
|           |            |                |   | REAP-Flex  |          |
|           |            |                |   | A          |          |
|           |            |                |   | lternative |          |
|           |            |                |   | Uses of    |          |
|           |            |                |   | Funding    |          |
|           |            |                |   | Authority  |          |
|           |            |                |   | under      |          |
|           |            |                |   | Section    |          |
|           |            |                |   | 6211       |          |
|           |            |                |   | during the |          |
|           |            |                |   | school     |          |
|           |            |                |   | year.      |          |
+-----------+------------+----------------+---+------------+----------+
| STR       | **ID 546\  |                | O | The number | Number   |
| CVDSPLSER | **Students |                |   | of         |          |
|           | Who        |                |   | students   |          |
|           | Received   |                |   | who        |          |
|           | Su         |                |   | received   |          |
|           | pplemental |                |   | su         |          |
|           | E          |                |   | pplemental |          |
|           | ducational |                |   | e          |          |
|           | Services   |                |   | ducational |          |
|           |            |                |   | services   |          |
|           |            |                |   | during the |          |
|           |            |                |   | school     |          |
|           |            |                |   | year in    |          |
|           |            |                |   | accordance |          |
|           |            |                |   | with Title |          |
|           |            |                |   | I, Part A, |          |
|           |            |                |   | Section    |          |
|           |            |                |   | 1116.\     |          |
|           |            |                |   | \          |          |
|           |            |                |   | Not        |          |
|           |            |                |   | Applicable |          |
|           |            |                |   | when no    |          |
|           |            |                |   | su         |          |
|           |            |                |   | pplemental |          |
|           |            |                |   | services   |          |
|           |            |                |   | required   |          |
|           |            |                |   | to be      |          |
|           |            |                |   | provided.  |          |
+-----------+------------+----------------+---+------------+----------+
| STA       | **ID 575\  |                | O | The number | Number   |
| PRCSPLSER | **Students |                |   | of         |          |
|           | Applied to |                |   | students   |          |
|           | Receive    |                |   | who        |          |
|           | Su         |                |   | applied to |          |
|           | pplemental |                |   | receive    |          |
|           | Services   |                |   | su         |          |
|           |            |                |   | pplemental |          |
|           |            |                |   | e          |          |
|           |            |                |   | ducational |          |
|           |            |                |   | services   |          |
|           |            |                |   | under      |          |
|           |            |                |   | Section    |          |
|           |            |                |   | 1116 of    |          |
|           |            |                |   | Title 1    |          |
|           |            |                |   | during the |          |
|           |            |                |   | school     |          |
|           |            |                |   | year.      |          |
+-----------+------------+----------------+---+------------+----------+
| STE       | **ID 578\  |                | O | The number | Number   |
| LRCSPLSER | **Students |                |   | of         |          |
|           | Eligivle   |                |   | students   |          |
|           | to Receive |                |   | who were   |          |
|           | Su         |                |   | eligible   |          |
|           | pplemental |                |   | to receive |          |
|           | Services   |                |   | su         |          |
|           |            |                |   | pplemental |          |
|           |            |                |   | e          |          |
|           |            |                |   | ducational |          |
|           |            |                |   | services   |          |
|           |            |                |   | under      |          |
|           |            |                |   | Section    |          |
|           |            |                |   | 1116 of    |          |
|           |            |                |   | the Title  |          |
|           |            |                |   | 1 during   |          |
|           |            |                |   | the school |          |
|           |            |                |   | year.      |          |
+-----------+------------+----------------+---+------------+----------+
| STO       | **ID 612\  |                | O | The number | Number   |
| FRDSPLSER | **Students |                |   | of         |          |
|           | Offered    |                |   | students,  |          |
|           | Su         |                |   | among      |          |
|           | pplemental |                |   | those who  |          |
|           | Services   |                |   | applied,   |          |
|           |            |                |   | who were   |          |
|           |            |                |   | actually   |          |
|           |            |                |   | offered    |          |
|           |            |                |   | the        |          |
|           |            |                |   | o          |          |
|           |            |                |   | pportunity |          |
|           |            |                |   | to receive |          |
|           |            |                |   | su         |          |
|           |            |                |   | pplemental |          |
|           |            |                |   | education  |          |
|           |            |                |   | services.  |          |
+-----------+------------+----------------+---+------------+----------+

Example:

\<AGENCY FIPSSTATECODE=\"80\"

STATEAGENCYIDNUMBER=\"01\"

STATEALEAIDNUMBER=\"001000-0000001\"\>

\<TRUANCYRATE\>0.0239\</TRUANCYRATE\>

\<GFSAREPORTSTAT\>YESWITHREP\<GFSAREPORTSTAT/\>

\<REAPALTFUNDIND\>YES\</REAPALTFUNDIND\>

\<STRCVDSPLSER\> 100 \</STRCVDSPLSER\>

\<STAPRCSPLSER\> 150 \</STAPRCSPLSER\>

\<STELRCSPLSER\> 150 \</STELRCSPLSER\>

\<STOFRDSPLSER\> 100 \</STOFRDSPLSER\>

\</AGENCY\>

## File Transmit XML Object

This element represents the file transmit object for the LEA. The XML
object matrix is followed by an example of the object.

**Table 5.2-1: LEA, File Transmit XML Object**

  ----------------------------------------------------------------------------------------------
  **Element**        **Data       Attribute        **Char**   **Definition /       **Permitted
                     Element                                  Comments**           Values**
                     Name\                                                         
                     **(from                                                       
                     Fixed Format                                                  
                     document)                                                     
  ------------------ ------------ ---------------- ---------- -------------------- -------------
  FILETRANSMISSION                                 M                                

                     File Type    FILELAYOUTTYPE   M          Identifies the type  **LEA NCLB
                                                              of file being        SCHOOL YEAR
                                                              submitted.           END STATUS**

                     File         FILEID           M          Any combination of    
                     Identifier                               standard characters  
                                                              to further identify  
                                                              the file as          
                                                              specified by the     
                                                              SEA, e.g., a date,   
                                                              person's name, and   
                                                              version number.      

                     File         SCHOOLYEAR       M          Enter the Academic    
                     Reporting                                School Year for      
                     Period                                   which data is being  
                                                              reported. The        
                                                              required format for  
                                                              entering the File    
                                                              Reporting Period is  
                                                              \"CCYY-CCYY\" or     
                                                              \"CCYY CCYY\", where 
                                                              either a hyphen or a 
                                                              space must separate  
                                                              the beginning and    
                                                              ending years, e.g.,  
                                                              2005-2006 or 2005    
                                                              2006.                

  AGENCY                                           MR         The information that  
                                                              fully describes the  
                                                              education unit.      
  ----------------------------------------------------------------------------------------------

Example:

\<FILETRANSMISSION

FILELAYOUTTYPE=\"LEA NCLB SCHOOL YEAR END STATUS\"

FILEID=\"LEA NCLB School Year End Status\"

SCHOOLYEAR=\"2005 2006\"\>

\<AGENCY\> *See the agency element for description* \</AGENCY\>

\</FILETRANSMISSION\>

# SCHOOL METRIC OBJECTS

In order to simplify the transmission process, the School Agency has
been separated into three (2) distinct objects: Status XML and File
Transmit XML.

## Agency XML Object

This section defines the XML object used to submit all School Agency
metric information. The XML object matrix is followed by an example of
the object.

**Table 6.1-1: School, Agency XML Object**

  -----------------------------------------------------------------------------------------------------
  **Element**         **Data Element   **Attribute**         **Char**   **Definition /   **Permitted
                      Name**\                                           Comments**       Values**
                      (from Fixed                                                        
                      Format document)                                                   
  ------------------- ---------------- --------------------- ---------- ---------------- --------------
  AGENCY                                                                                 

                      **ID 559\        FIPSSTATECODE         M          The two-digit    For a list of
                      **FIPS State                                      Federal          valid FIPS
                      Code                                              Information      State Codes,
                                                                        Processing       refer to the
                                                                        Standards (FIPS) ED*Facts*
                                                                        for the state,   Workbook.
                                                                        District of      
                                                                        Columbia, and    
                                                                        the possessions  
                                                                        and freely       
                                                                        associated areas 
                                                                        of the United    
                                                                        States (e.g.,    
                                                                        Puerto Rico).    

                      **ID 570\        STATEAGENCYIDNUMBER   M          A number used in **01** = State
                      **State Agency                                    EDEN to uniquely Education
                      Number                                            identify state   Agency
                                                                        agencies.  This  
                                                                        ID cannot be     
                                                                        updated through  
                                                                        this file.       

                      **ID 4\          STATELEAIDNUMBER      M          The identifier   
                      **State LEA                                       assigned to a    
                      Identifier                                        local education  
                                                                        agency (LEA) by  
                                                                        the State        
                                                                        Education Agency 
                                                                        (SEA). Also      
                                                                        known as State   
                                                                        LEA ID. This ID  
                                                                        is a required    
                                                                        field. This data 
                                                                        element cannot   
                                                                        be updated       
                                                                        through this     
                                                                        file.            

                      **ID 5\          STATESCHOOLIDNUMBER   M          The identifier   
                      **State School\                                   assigned to a    
                      Identifier                                        school by the    
                                                                        State Education  
                                                                        Agency. Also     
                                                                        known as the     
                                                                        State School     
                                                                        Identification   
                                                                        Number. This ID  
                                                                        cannot be        
                                                                        updated through  
                                                                        this file.       

  TRUANCYRATE         **ID 38**\                             O          The truancy rate Number
                      Truancy Rate                                      reported for the 
                                                                        school year      
                                                                        according to the 
                                                                        state            
                                                                        definition.\     
                                                                        \                
                                                                        Percentage is    
                                                                        reported as a    
                                                                        numeric value of 
                                                                        (5,4), with 100  
                                                                        percent          
                                                                        represented as   
                                                                        1.0000.          

  MEPFUNDSINDICATOR   **ID 514\                              M          An indication of **YES\
                      **Combined MEP                                    whether the      NO\
                      Funds Indicator                                   school has a     NOPROG** --
                                                                        Title I          State does not
                                                                        school-wide      have either a
                                                                        program in which Title I
                                                                        migrant          school-wide
                                                                        education        program or a
                                                                        program (MEP)    migrant
                                                                        funds are        education
                                                                        combined.        program\
                                                                                         **MISSING\
                                                                                         NOTCOLLECT**
                                                                                         -- Not
                                                                                         Collected

  SUPPSERVICESTATUS   **ID 545**\                            M          An indication of **YES\
                      Supplemental\                                     whether the      NO\
                      Services                                          students within  NOTREQ** --
                      Provided\                                         the school       Not Required
                      Status                                            received         to Provide
                                                                        supplemental     Supplemental
                                                                        educational      Services\
                                                                        services under   **MISSING\
                                                                        the provisions   NOTCOLLECT**
                                                                        for supplemental -- Not
                                                                        educational      Collected
                                                                        services in      
                                                                        Section 1116 of  
                                                                        Title I during   
                                                                        the school year. 

  ECOCIRCUM           **ID 56\                               M          The unduplicated Number
                      **Economically                                    number of        
                      Disadvantaged                                     students who met 
                      Students                                          the state        
                                                                        criteria for     
                                                                        classification   
                                                                        as economically  
                                                                        disadvantaged    
                                                                        according to the 
                                                                        state            
                                                                        definition.      

  AVGDAILYATTEND      **ID 595**\                            O          The average      Number
                      Average Daily\                                    number of        
                      Attendance                                        students in      
                                                                        daily attendance 
                                                                        computed         
                                                                        according to     
                                                                        state law or     
                                                                        regulation, or   
                                                                        if no state      
                                                                        definition       
                                                                        exists, the      
                                                                        aggregate number 
                                                                        of days of       
                                                                        attendance by    
                                                                        students divided 
                                                                        by the aggregate 
                                                                        number of days   
                                                                        of enrollment of 
                                                                        students.        

  STRCVDSPLSER        **ID 546\                              O          The number of    Number
                      **Students Who                                    students who     
                      Received                                          received         
                      Supplemental                                      supplemental     
                      Educational                                       educational      
                      Services                                          services during  
                                                                        the school year  
                                                                        in accordance    
                                                                        with Title I,    
                                                                        Part A, Section  
                                                                        1116.\           
                                                                        \                
                                                                        Not Applicable   
                                                                        when no          
                                                                        supplemental     
                                                                        services         
                                                                        required to be   
                                                                        provided.        

  STAPRCSPLSER        **ID 575\                              O          The number of    Number
                      **Students                                        students who     
                      Applied to                                        applied to       
                      Receive                                           receive          
                      Supplemental                                      supplemental     
                      Services                                          educational      
                                                                        services under   
                                                                        Section 1116 of  
                                                                        Title 1 during   
                                                                        the school year. 

  STELRCSPLSER        **ID 578\                              O          The number of    Number
                      **Students                                        students who     
                      Eligivle to                                       were eligible to 
                      Receive                                           receive          
                      Supplemental                                      supplemental     
                      Services                                          educational      
                                                                        services under   
                                                                        Ssection 1116 of 
                                                                        the Title 1      
                                                                        during the       
                                                                        school year.     

  STOFRDSPLSER        **ID 612\                              O          The number of    Number
                      **Students                                        students, among  
                      Offered                                           those who        
                      Supplemental                                      applied, who     
                      Services                                          were actually    
                                                                        offered the      
                                                                        opportunity to   
                                                                        receive          
                                                                        supplemental     
                                                                        education        
                                                                        services.        
  -----------------------------------------------------------------------------------------------------

Example:

\<AGENCY

FIPSSTATECODE=\"80\" STATEAGENCYIDNUMBER=\"01\"

STATEALEAIDNUMBER=\"001000-0000001\"

STATESCHOOLIDNUMBER="100500"\>

\<TRUANCYRATE\>0.0239\</TRUANCYRATE\>

\<MEPFUNDSINDICATOR\>NO\</MEPFUNDSINDICATOR\>

\<SUPPSERVICESTATUS\>YES\</SUPPSERVICESTATUS\>

\<ECOCIRCUM\>123\</ECOCIRCUM\>

\<AVGDAILYATTEND\>1200\</AVGDAILYATTEND\>

\<STRCVDSPLSER\> 100 \</STRCVDSPLSER\>

\<STAPRCSPLSER\> 150 \</STAPRCSPLSER\>

\<STELRCSPLSER\> 150 \</STELRCSPLSER\>

\<STOFRDSPLSER\> 100 \</STOFRDSPLSER\>

\</AGENCY\>

## File Transmit XML Object

This element represents the file transmit object for the School. The XML
object matrix is followed by an example of the object.

**Table 6.2-1: School, File Transmit XML Object**

  ----------------------------------------------------------------------------------------------
  **Element**        **Data       Attribute        **Char**   **Definition /       **Permitted
                     Element                                  Comments**           Values**
                     Name\                                                         
                     **(from                                                       
                     Fixed Format                                                  
                     document)                                                     
  ------------------ ------------ ---------------- ---------- -------------------- -------------
  FILETRANSMISSION                                 M                                

                     File Type    FILELAYOUTTYPE   M          Identifies the type  **SCHOOL NCLB
                                                              of file being        SCHOOL YEAR
                                                              submitted.           END STATUS**

                     File         FILEID           M          Any combination of    
                     Identifier                               standard characters  
                                                              to further identify  
                                                              the file as          
                                                              specified by the     
                                                              SEA, e.g., a date,   
                                                              person's name, and   
                                                              version number.      

                     File         SCHOOLYEAR       M          Enter the Academic    
                     Reporting                                School Year for      
                     Period                                   which data is being  
                                                              reported. The        
                                                              required format for  
                                                              entering the File    
                                                              Reporting Period is  
                                                              \"CCYY-CCYY\" or     
                                                              \"CCYY CCYY\", where 
                                                              either a hyphen or a 
                                                              space must separate  
                                                              the beginning and    
                                                              ending years, e.g.,  
                                                              2005-2006 or 2005    
                                                              2006.                

  AGENCY                                           MR         The information that  
                                                              fully describes the  
                                                              education unit.      
  ----------------------------------------------------------------------------------------------

Example:

\<FILETRANSMISSION

FILELAYOUTTYPE=\"SCHOOL NCLB SCHOOL YEAR END STATUS\"

FILEID=\"School NCLB School Year End Status\"

SCHOOLYEAR=\"2005 2006\"\>

\<AGENCY\> *See the agency element for description* \</AGENCY\>

\</FILETRANSMISSION\>

![](media/image1.png){width="1.5in" height="1.5in"}

Our mission is to ensure equal access to education and to promote
educational excellence throughout the nation.

www.ed.gov