May 10,1971 M29-1, Part II\
. Change 1

CONTENTS\
CHAPTER 25. MISCELLANEOUS TRANSACTION CONTROL LISTS (RUN 824)\
PARAGRAPH PAGE\
25.01 General 25-1\
25.02 Initial Processing by Group Supervisors 25-1\
25.03 Clerical Processing 25-1\
25.04 Secondary Processing by Group Supervisors 25-2

25-i

May 10,1971 M29-1 , Part

Change I **1**

CHAPTER **25.** MISCELLANEOUS TRANSACTION CONTROL LISTS (RUN **824)**

**25.01** GENERAL

a\. **The MTC,** Miscellaneous Transaction Control Account, is
controlled and maintained on tape. **The** MTC record tape file is
processed in run 150 and updated by all processed transactions which
debit or credit MTC (39).

b\. New **MTC** control records are established when, for each master
record, file maintenance transaction debit and credit postings to the
**MTC** account are not equal. Existing **MTC** records are deleted from
the tape when file maintenance transactions are processed which balance
the **MTC** control records.

c\. At the end of each calendar month, the **MTC** record tape is
processed in run 824. **All MTC** records on tape are listed. The
listing with the related punched cards are separated according to the
originating element indicated in cc (card column) 80 of the punched card
sent to each element. The data processing center makes the separation
and distribution of the list and the cards. Copies are also sent to the
Resident Auditors of the Department of Data Management and to the
Administrative Accounting and Control Unit, Finance and Data Processing
Division.

d\. It is the responsibility of each section in the Insurance Division
to process and control all MTC out-of-balance transactions under its
jurisdiction.

e\. When circumstances prevent normal adjustment of the **MTC** account
with input cards in run 140, a **VA** FL 29-652, Off-Tape Adjustment of
General Ledger Accounts, will be prepared and sent to the Chief,
Accounting Section, Finance and Data Processing Division, explaining the
action desired.

f\. Each month all insurance sections will submit a report to the
Insurance Officer on out-of-balance

miscellaneous transaction control items identified on the monthly
listing as MTC over 30, 60 and 90 days old. The report will contain an
explanation on each case as to why the item has been out-of-balance over
30 days.

**25.02** INITIAL PROCESSING BY GROUP SUPERVISORS

a\. The reject list (runs 130-140) will be checked with the
miscellaneous listing for the PDN (processing day number) following the
DN (day number) of the last processing day of the month on which the MTC
out-of-balance list was prepared. Determine which items appearing on the
out-of-balance list have been corrected.

**The MTC** list will be noted opposite such items as are then in
balance as Balanced on DN\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
(initials).

b\. The remaining out-of-balance **MTC** punched cards will be
distributed to the clerical personnel.

c\. The **MTC** list will be retained for entry of adjustment actions
taken.

**25.03** CLERICAL PROCESSING

a\. **A** search will be made for any unprocessed rejects. If a reject
is found, the input document that will place the account in balance will
be processed. The inputs with the **MTC** punched cards will be given to
the Group Supervisor for entry of input data on the **MTC** list.

b\. If an unprocessed reject is not found, request the following:

\(I\) RPO(frozen).

\(2\) Transaction history lookup back to 30 days preceding the date the
out-of-balance condition developed.

\(3\) Folder.

25-1

M29-I, Part II **May 10,1971\
**Change 1 .

c\. **An** audit of the account will be made and the necessary inputs
prepared to place the account in balance. If the master record is no
longer on tape, or for some other reason the **MTC** account cannot be
adjusted by the use of file maintenance inputs, a **VA** FL 29-652,
Off-Tape Adjustment of General Ledger Accounts, will be ,prepared
**for** the Insurance Control activity, Finance and Data Processing
Division. The documents that have been prepared with the **MTC** punched
card will be given to the Group Supervisor.

**25.04** SECONDARY PROCESSING BY GROUP SUPERVISORS

a\. When the prepared documents and MTC cards are returned by the
clerks, the **MTC** list will be noted opposite such items as are then
in balance as Balanced on DN \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
(initials).

b\. The input documents will be released.

c\. Succeeding TD lists with the corresponding reject lists will be
checked to make sure the corrective input has been accepted by the
system.

25-2