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                         **KMI**                     1490.2\
                                                     Revision G

                                                     

  National Aeronautics   **DATE**                    December 12, 2000
  and                                                

  Space Administration                               

  **John F. Kennedy      **EXPIRES**                 December 12, 2004
  Space Center**                                     
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**MANAGEMENT INSTRUCTION**

**RESPONSIBLE OFFICE:** \* Director of Spaceport Services

**SUBJECT:** [PRINTING, DUPLICATING, MICROIMAGING AND OFFICE COPIER
SERVICES]{.underline}

**REFERENCES:** (a) KHB 1610.1 (as revised), "KSC Security Handbook"

b.  Government Printing and Binding Regulations, No. 26, February 1990,
    Joint Committee on Printing, Congress of the United States

c.  KDP-KSC-P-1280, "Government Printing Process"

1\. [PURPOSE]{.underline}

This Instruction establishes policy and assigns responsibility for the
administration of printing, duplicating, microimaging, and office copier
management programs at Kennedy Space Center (KSC).

2\. [APPLICABILITY AND SCOPE]{.underline}

This Instruction applies to all KSC organizational elements and to their
associated contractors authorized to utilize KSC Printing, Duplicating,
Microimaging, and Office Copier services.

\*3. [AUTHORITY]{.underline}

a\. NPD 1490.1 (as revised), "NASA Printing, Duplicating, Copier, Forms,
and Mail Management"

b.  NPG 1490.5 (as revised), "NASA Procedures and Guidelines for
    Printing, Duplicating, and Copying Management"

4\. [POLICY]{.underline}

It is KSC policy that printing, duplicating, microimaging, and office
copier services be centrally managed and accomplished by the most
efficient and economical means available, consistent with requirements
and provisions of the Government Printing and Binding Regulations.

5\. [REPRODUCTION OF CLASSIFIED AND COPYRIGHT MATERIAL]{.underline}

Classified and copyright material will be reproduced according to the
provisions of KHB 1610.1 (as revised).

\*6. [RESPONSIBILITIES]{.underline}

The Director of Spaceport Services, through the KSC Printing Management
Officer, Microimaging Manager, and the Copy Management Officer, is
responsible for administering the printing, duplicating, microimaging,
and office copier programs, and for providing liaison between KSC and
the NASA Printing Management Officer. Detailed responsibilities are
outlined in Attachment B.

\*7. [SUPERSESSION]{.underline}

This Instruction supersedes KMI 1490.2F.

> Roy D. Bridges, Jr.
>
> Director

Attachments:

A. General Provisions

B. Responsibilities

DISTRIBUTION:

# Tech Doc Library

## GENERAL PROVISIONS

1\. Individuals having a need for printing, duplicating, microimaging,
or graphics support from any KSC facility, where the use of a work order
or a job ticket is required to obtain service, must present either a
valid Authorization Card or a Work Order properly imprinted with a valid
Authorization Card before the requested service will be provided.

2\. Authorization Card Holders Shall:

a\. Safeguard and control the use of the assigned card in an accountable
manner.

b\. Immediately notify the KSC Printing Management Office or their
Printing and Microimaging Coordinator, by telephone, followed by a memo
of record, if their card is lost or misplaced.

c\. Turn in their assigned cards when they leave a position permanently,
or when cards are no longer needed; and notify, in writing, the KSC
Printing Management Officer when assigned card responsibilities change.

3\. Safeguarding and controlling the use of an Authorization Card
remains the responsibility of the person to whom it is issued; however,
the user does not have to be the person to whom the card was issued.
Services provided are accounted against the appropriate Government or
contractor user organization identified by the card number.

4\. Where scheduling permits, KSC printing support will be accomplished
through Government Printing Office contract printing, to the maximum
extent possible.

5\. Onsite printing, duplicating, and reproduction services provided at
KSC will be accomplished primarily in the KSC Central Duplicating
Facility located in the Headquarters Building.

6\. Microimaging services required by KSC organizational elements will,
to the maximum extent possible, be accomplished in the central
microimaging facilities located in the KSC Headquarters Building.

7\. No microimaging projects shall be undertaken without the approval of
the KSC Microimaging Manager.

8\. All engineering drawings released through the Configuration
Management Documentation System (CMDS) will be microfilmed, unless the
Document Release Authorization (DRA) contains specific instructions in
the remarks section that the drawings will not be microfilmed. This
support documentation will be accomplished in the KSC Microimaging
Facility, and the first-generation microfilm silver master will be
retained in the Film Storage Facility, located in Building M6-639.

9\. Self-service office copiers and duplicating center equipment will be
located where the maximum usage and benefit will be obtained and
normally will not be restricted to the exclusive use of any individual
organizational element. Users of this equipment will comply with the
copy limits and copyright restrictions posted in or near the equipment.

10\. Duplicating and microimaging services may be obtained by submitting
the work, along with a Reproduction and Documentation work order (KSC
Form 16-8), to the Central Duplicating Facility work order desk located
in Room 1340, Headquarters Building. Normal completion time is five
working days, or as negotiated with the contractors.

\*11. Copy Center services may be requested by filling out a Job Ticket
(KSC Form 16-323) and submitting the work at one of the following
locations:

a\. O&C Building (PGOC Copy Center)

b\. Operations Support Building (OSB)

c\. Space Station Processing Facility (SSPF (PGOC Copy Center)

Work will normally be completed in one business day or

sooner.

**[RESPONSIBILITIES]{.underline}**

1\. Heads of primary organizations, or their designees, are responsible
for:

a\. Providing to the KSC Printing Management Officer, through the
printing and microimaging coordinators, all necessary information on
current printing and microimaging support requirements and timely
projections of future requirements for budget purposes.

b\. Ensuring only material required for the conduct of official business
is submitted for reproduction.

\*c. Ensuring all Authorization Cards, issued to employees under their
jurisdiction, are returned to the Supply, Equipment, Transportation and
Center Services Branch, when no longer required, or when the employee,
to whom the card was issued, is reassigned or permanently leaves the
Center; and designating a new contact for reissuance of the card, if the
requirement remains within the organization.

d\. Ensuring all KSC engineering drawings which require microimaging are
submitted to the KSC Microimaging Facility located in the KSC
Headquarters Building, Room 1540, for microimaging and filing of the
first-generation 35mm silver microfilm master.

e\. Ensuring procurement requests for printing, duplicating, and
microimaging support are approved by the KSC Printing Management
Officer.

f\. Ensuring the J-BOSC KSC Copy Management Officer is notified when
machines are no longer required.

g\. Ensuring office copier equipment is not moved without the approval
of the KSC Copy Management Officer.

h\. Appointing a primary and alternate Key Operator for office copier
equipment and notifying the KSC Copy Management Officer when changes
occur.

2\. The KSC Printing Management Officer (PMO) is responsible for:

a\. Providing a central printing, and microimaging management program
for efficient control of printing, duplicating, office copying, and
microimaging services and equipment.

b\. Determining the commercially procurable requirements and obtaining
those requirements through Government Printing Office contract, to the
maximum extent possible, including all marginally punched computer forms
not purchased through GSA.

c\. Monitoring the J-BOSC support contractor who operates the KSC
Duplicating Facility, Headquarters Building copy center, and the
microimaging facility.

d\. Submitting required printing management reports to NASA Headquarters
and the Joint Committee on Printing (JCP).

e\. Serving as liaison with the NASA Printing Management Officer (NPMO)
on printing and related matters.

f\. Ensuring all requests for Authorization Cards contain essential
information and required approval. Assigning Card numbers, maintaining
records, and notifying the support contractor when an Authorization Card
is not to be honored.

3\. The KSC Copy Management Officer is responsible for:

a\. Providing liaison between KSC and the NASA Printing Management
Officer.

b\. Monitoring the services of, and providing policy and technical
guidance to, the NASA-wide Cost-Per-Copy Contract Manager, who is
responsible for providing the office copier support at KSC.

c\. Resolving conflicts between the NASA-wide Cost-Per-Copy Contract
Manager and requesting offices regarding level of support or types of
equipment required.

d\. Approving all special copying requirements for copiers, e.g.,
copiers for Source Evaluation Boards, investigative panels; and for
special equipment requirements, such as, collators and equipment.

4\. Key operators are responsible for:

a\. Reporting to the Copy Management Officer any observed abuse/misuse
of either the copier or the copier paper.

b\. Replacing paper and toner and correcting minor malfunctions, as the
need arises.

5\. The Procurement Officer is responsible for consulting with the
Printing Management Officer or the Copy Management Officer and the
appropriate Contract Technical Expert prior to any contractual actions
involving printing, duplicating, microimaging, and office copier
services and equipment.