Electronic records Archives

Draft REQUEST FOR PROPOSAL (Drfp)

for the

National archives and

Records administration

electronic records archives

program MANAGEMENT office

(NARA ERA PMO)

August 5, 2003

Prepared by:

***Integrated Computer Engineering (ICE)***

***A Subsidiary of***

***American Systems Corporation (ASC)***

Contract Number: GS-35F-0673K

Delivery Order Number: NAMA-01-F-0031/03-013

**Section A -- Cover Sheet**

![](media/image1.wmf){width="6.893055555555556in"
height="8.433333333333334in"}

**Section B -- Supplies or Services and Price**

+---------+-------------------------------------+------+----+---------+
| C       | Supplies and/or Services            | Quan | Un | Amount  |
| ontract |                                     | tity | it |         |
| Line    |                                     |      |    |         |
| Item    |                                     |      |    |         |
| Number  |                                     |      |    |         |
| (CLIN)  |                                     |      |    |         |
+---------+-------------------------------------+------+----+---------+
| 0001    | Fixed Price. Period of Performance, | 1    | L  | \$      |
|         | 12 months from contract award.      |      | ot |         |
|         |                                     |      |    |         |
|         | System Analysis & Design of         |      |    |         |
|         | Electronic Record Archives System.  |      |    |         |
+---------+-------------------------------------+------+----+---------+
| 0002    | Fixed Price                         | 1    | L  | NSP     |
|         |                                     |      | ot |         |
|         | Data and Reports for CLIN 0001      |      |    |         |
|         |                                     |      |    |         |
|         | Provide data and reports in         |      |    |         |
|         | accordance with the Contract Data   |      |    |         |
|         | Requirements List and Performance   |      |    |         |
|         | Works Statement (PWS)               |      |    |         |
+---------+-------------------------------------+------+----+---------+
| Firm    |                                     |      |    | \$      |
| Fixed   |                                     |      |    |         |
| Price,  |                                     |      |    |         |
| System  |                                     |      |    |         |
| A       |                                     |      |    |         |
| nalysis |                                     |      |    |         |
| and     |                                     |      |    |         |
| Design  |                                     |      |    |         |
| Phase   |                                     |      |    |         |
+---------+-------------------------------------+------+----+---------+

+--------+---------------------------------------+------+----+--------+
| **     | Supplies and/or Services              | Quan | Un | Est    |
| [Optio |                                       | tity | it | imated |
| nal]{. |                                       |      |    | Cost   |
| underl |                                       |      |    |        |
| ine}** |                                       |      |    |        |
| Co     |                                       |      |    |        |
| ntract |                                       |      |    |        |
| Line   |                                       |      |    |        |
| Item   |                                       |      |    |        |
| No.    |                                       |      |    |        |
| (CLIN) |                                       |      |    |        |
+--------+---------------------------------------+------+----+--------+
| 0101   | **Cost Plus Award Fee (CPAF)          | 1    | L  | \$     |
|        | Increment 1**:                        |      | ot |        |
|        |                                       |      |    |        |
|        | Period of Performance 24 months from  |      |    |        |
|        | exercise of Option 1                  |      |    |        |
|        |                                       |      |    |        |
|        | Includes all labor (program           |      |    |        |
|        | management, engineering, development, |      |    |        |
|        | documentation, installation, all      |      |    |        |
|        | software maintenance, etc.) and       |      |    |        |
|        | materials (hardware, software,        |      |    |        |
|        | equipment, etc.) associated with      |      |    |        |
|        | development of Increment 1            |      |    |        |
+--------+---------------------------------------+------+----+--------+
| 0102   | CPAF Startup for Operation and        | 1    | L  | \$     |
|        | Support of ERA Operational System.    |      | ot |        |
|        | Period of performance is 6 months,    |      |    |        |
|        | beginning 18 months from exercise of  |      |    |        |
|        | Option 1. Includes all labor          |      |    |        |
|        | (computer and network operations, and |      |    |        |
|        | help desk and other support) and      |      |    |        |
|        | materials (parts, supplies, media,    |      |    |        |
|        | etc.).                                |      |    |        |
+--------+---------------------------------------+------+----+--------+
| 0103   | CPAF Data and Reports for CLIN 0101   | 1    | L  | NSP    |
|        | and 0102                              |      | ot |        |
|        |                                       |      |    |        |
|        | Provide data and reports in           |      |    |        |
|        | accordance with the Contract Data     |      |    |        |
|        | Requirements List and PWS             |      |    |        |
+--------+---------------------------------------+------+----+--------+
| 0104   | Award Fee for CLIN 0101               | 1    | L  | %\_    |
|        |                                       |      | ot | \_\_\_ |
|        |                                       |      |    | \_\_\_ |
|        |                                       |      |    |        |
|        |                                       |      |    | \$     |
+--------+---------------------------------------+------+----+--------+
| 0105   | Award Fee for CLIN 0102               | 1    | L  | %\_    |
|        |                                       |      | ot | \_\_\_ |
|        |                                       |      |    | \_\_\_ |
|        |                                       |      |    |        |
|        |                                       |      |    | \$     |
+--------+---------------------------------------+------+----+--------+
| Inc    |                                       |      |    | \$     |
| rement |                                       |      |    |        |
| 1,     |                                       |      |    |        |
| Total  |                                       |      |    |        |
| Est    |                                       |      |    |        |
| imated |                                       |      |    |        |
| Cost   |                                       |      |    |        |
+--------+---------------------------------------+------+----+--------+

+--------+---------------------------------------+------+----+--------+
| **     | Supplies and/or Services              | Quan | Un | Est    |
| [Optio |                                       | tity | it | imated |
| nal]{. |                                       |      |    | Cost   |
| underl |                                       |      |    |        |
| ine}** |                                       |      |    |        |
| Co     |                                       |      |    |        |
| ntract |                                       |      |    |        |
| Line   |                                       |      |    |        |
| Item   |                                       |      |    |        |
| No.    |                                       |      |    |        |
| (CLIN) |                                       |      |    |        |
+--------+---------------------------------------+------+----+--------+
| 0201   | **CPAF Increment 2**:                 | 1    | L  | \$     |
|        |                                       |      | ot |        |
|        | Period of Performance 12 months from  |      |    |        |
|        | exercise of Option 2                  |      |    |        |
|        |                                       |      |    |        |
|        | Includes all labor (program           |      |    |        |
|        | management, engineering, development, |      |    |        |
|        | documentation, installation, all      |      |    |        |
|        | software maintenance, etc.) and       |      |    |        |
|        | materials (hardware, software,        |      |    |        |
|        | equipment, etc.) associated with      |      |    |        |
|        | development of Increment 2            |      |    |        |
+--------+---------------------------------------+------+----+--------+
| 0202   | CPAF Operation and Support of ERA     | 1    | L  | \$     |
|        | Operational System. Period of         |      | ot |        |
|        | performance is 12 months beginning at |      |    |        |
|        | exercise of Option 2. Includes all    |      |    |        |
|        | labor (computer and network           |      |    |        |
|        | operations, and help desk and other   |      |    |        |
|        | support) and materials (parts,        |      |    |        |
|        | supplies, media, etc.).               |      |    |        |
+--------+---------------------------------------+------+----+--------+
| 0203   | CPAF Data and Reports for CLIN 0201   | 1    | L  | NSP    |
|        | and 0202                              |      | ot |        |
|        |                                       |      |    |        |
|        | Provide data and reports in           |      |    |        |
|        | accordance with the Contract Data     |      |    |        |
|        | Requirements List and PWS             |      |    |        |
+--------+---------------------------------------+------+----+--------+
| 0204   | Award Fee for CLIN 0201               | 1    | L  | %\_    |
|        |                                       |      | ot | \_\_\_ |
|        |                                       |      |    | \_\_\_ |
|        |                                       |      |    |        |
|        |                                       |      |    | \$     |
+--------+---------------------------------------+------+----+--------+
| 0205   | Award Fee for CLIN 0202               | 1    | L  | %\_    |
|        |                                       |      | ot | \_\_\_ |
|        |                                       |      |    | \_\_\_ |
|        |                                       |      |    |        |
|        |                                       |      |    | \$     |
+--------+---------------------------------------+------+----+--------+
| Inc    |                                       |      |    | \$     |
| rement |                                       |      |    |        |
| 2,     |                                       |      |    |        |
| Total  |                                       |      |    |        |
| Est    |                                       |      |    |        |
| imated |                                       |      |    |        |
| Cost   |                                       |      |    |        |
+--------+---------------------------------------+------+----+--------+

+--------+---------------------------------------+------+----+--------+
| **     | Supplies and/or Services              | Quan | Un | Est    |
| [Optio |                                       | tity | it | imated |
| nal]{. |                                       |      |    | Cost   |
| underl |                                       |      |    |        |
| ine}** |                                       |      |    |        |
| Co     |                                       |      |    |        |
| ntract |                                       |      |    |        |
| Line   |                                       |      |    |        |
| Item   |                                       |      |    |        |
| No.    |                                       |      |    |        |
| (CLIN) |                                       |      |    |        |
+--------+---------------------------------------+------+----+--------+
| 0301   | **CPAF Increment 3**:                 | 1    | L  | \$     |
|        |                                       |      | ot |        |
|        | Period of Performance 12 months from  |      |    |        |
|        | exercise of Option 3                  |      |    |        |
|        |                                       |      |    |        |
|        | Includes all labor (program           |      |    |        |
|        | management, engineering, development, |      |    |        |
|        | documentation, installation, all      |      |    |        |
|        | software maintenance, etc.) and       |      |    |        |
|        | materials (hardware, software,        |      |    |        |
|        | equipment, etc.) associated with      |      |    |        |
|        | development of Increment 3            |      |    |        |
+--------+---------------------------------------+------+----+--------+
| 0302   | CPAF Operation and Support of ERA     | 1    | L  | \$     |
|        | Operational System. Period of         |      | ot |        |
|        | performance is 12 months beginning at |      |    |        |
|        | exercise of Option 3. Includes all    |      |    |        |
|        | labor (computer and network           |      |    |        |
|        | operations, and help desk and other   |      |    |        |
|        | support) and materials (parts,        |      |    |        |
|        | supplies, media, etc.).               |      |    |        |
+--------+---------------------------------------+------+----+--------+
| 0303   | CPAF Data and Reports for CLIN 0301   | 1    | L  | NSP    |
|        | and 0302                              |      | ot |        |
|        |                                       |      |    |        |
|        | Provide data and reports in           |      |    |        |
|        | accordance with the Contract Data     |      |    |        |
|        | Requirements List and PWS             |      |    |        |
+--------+---------------------------------------+------+----+--------+
| 0304   | Award Fee for CLIN 0301               | 1    | L  | %\_    |
|        |                                       |      | ot | \_\_\_ |
|        |                                       |      |    | \_\_\_ |
|        |                                       |      |    |        |
|        |                                       |      |    | \$     |
+--------+---------------------------------------+------+----+--------+
| 0305   | Award Fee for CLIN 0302               | 1    | L  | %\_    |
|        |                                       |      | ot | \_\_\_ |
|        |                                       |      |    | \_\_\_ |
|        |                                       |      |    |        |
|        |                                       |      |    | \$     |
+--------+---------------------------------------+------+----+--------+
| Inc    |                                       |      |    | \$     |
| rement |                                       |      |    |        |
| 3,     |                                       |      |    |        |
| Total  |                                       |      |    |        |
| Est    |                                       |      |    |        |
| imated |                                       |      |    |        |
| Cost   |                                       |      |    |        |
+--------+---------------------------------------+------+----+--------+

+--------+---------------------------------------+------+----+--------+
| **     | Supplies and/or Services              | Quan | Un | Est    |
| [Optio |                                       | tity | it | imated |
| nal]{. |                                       |      |    | Cost   |
| underl |                                       |      |    |        |
| ine}** |                                       |      |    |        |
| Co     |                                       |      |    |        |
| ntract |                                       |      |    |        |
| Line   |                                       |      |    |        |
| Item   |                                       |      |    |        |
| No.    |                                       |      |    |        |
| (CLIN) |                                       |      |    |        |
+--------+---------------------------------------+------+----+--------+
| 0401   | **CPAF Increment 4**:                 | 1    | L  | \$     |
|        |                                       |      | ot |        |
|        | Period of Performance 12 months from  |      |    |        |
|        | exercise of Option 4                  |      |    |        |
|        |                                       |      |    |        |
|        | Includes all labor (program           |      |    |        |
|        | management, engineering, development, |      |    |        |
|        | documentation, installation, all      |      |    |        |
|        | software maintenance, etc.) and       |      |    |        |
|        | materials (hardware, software,        |      |    |        |
|        | equipment, etc.) associated with      |      |    |        |
|        | development of Increment 4            |      |    |        |
+--------+---------------------------------------+------+----+--------+
| 0402   | CPAF Operation and Support of ERA     | 1    | L  | \$     |
|        | Operational System. Period of         |      | ot |        |
|        | performance is 12 months beginning at |      |    |        |
|        | exercise of Option 4. Includes all    |      |    |        |
|        | labor (computer and network           |      |    |        |
|        | operations, and help desk and other   |      |    |        |
|        | support) and materials (parts,        |      |    |        |
|        | supplies, media, etc.).               |      |    |        |
+--------+---------------------------------------+------+----+--------+
| 0403   | CPAF Data and Reports for CLIN 0401   | 1    | L  | NSP    |
|        | and 0402                              |      | ot |        |
|        |                                       |      |    |        |
|        | Provide data and reports in           |      |    |        |
|        | accordance with the Contract Data     |      |    |        |
|        | Requirements List and PWS             |      |    |        |
+--------+---------------------------------------+------+----+--------+
| 0404   | Award Fee for CLIN 0401               | 1    | L  | %\_    |
|        |                                       |      | ot | \_\_\_ |
|        |                                       |      |    | \_\_\_ |
|        |                                       |      |    |        |
|        |                                       |      |    | \$     |
+--------+---------------------------------------+------+----+--------+
| 0405   | Award Fee for CLIN 0402               | 1    | L  | %\_    |
|        |                                       |      | ot | \_\_\_ |
|        |                                       |      |    | \_\_\_ |
|        |                                       |      |    |        |
|        |                                       |      |    | \$     |
+--------+---------------------------------------+------+----+--------+
| Inc    |                                       |      |    | \$     |
| rement |                                       |      |    |        |
| 4,     |                                       |      |    |        |
| Total  |                                       |      |    |        |
| Est    |                                       |      |    |        |
| imated |                                       |      |    |        |
| Cost   |                                       |      |    |        |
+--------+---------------------------------------+------+----+--------+

+--------+---------------------------------------+------+----+--------+
| **     | Supplies and/or Services              | Quan | Un | Est    |
| [Optio |                                       | tity | it | imated |
| nal]{. |                                       |      |    | Cost   |
| underl |                                       |      |    |        |
| ine}** |                                       |      |    |        |
| Co     |                                       |      |    |        |
| ntract |                                       |      |    |        |
| Line   |                                       |      |    |        |
| Item   |                                       |      |    |        |
| No.    |                                       |      |    |        |
| (CLIN) |                                       |      |    |        |
+--------+---------------------------------------+------+----+--------+
| 0501   | **CPAF Increment 5**:                 | 1    | L  | \$     |
|        |                                       |      | ot |        |
|        | Period of Performance 12 months from  |      |    |        |
|        | exercise of Option 5                  |      |    |        |
|        |                                       |      |    |        |
|        | Includes all labor (program           |      |    |        |
|        | management, engineering, development, |      |    |        |
|        | documentation, installation, all      |      |    |        |
|        | software maintenance, etc.) and       |      |    |        |
|        | materials (hardware, software,        |      |    |        |
|        | equipment, etc.) associated with      |      |    |        |
|        | development of Increment 5            |      |    |        |
+--------+---------------------------------------+------+----+--------+
| 0502   | CPAF Operation and Support of ERA     | 1    | L  | \$     |
|        | Operational System. Period of         |      | ot |        |
|        | performance is 12 months beginning at |      |    |        |
|        | exercise of Option 5. Includes all    |      |    |        |
|        | labor (computer and network           |      |    |        |
|        | operations, and help desk and other   |      |    |        |
|        | support) and materials (parts,        |      |    |        |
|        | supplies, media, etc.).               |      |    |        |
+--------+---------------------------------------+------+----+--------+
| 0503   | CPAF Data and Reports for CLIN 0501   | 1    | L  | NSP    |
|        | and 0502                              |      | ot |        |
|        |                                       |      |    |        |
|        | Provide data and reports in           |      |    |        |
|        | accordance with the Contract Data     |      |    |        |
|        | Requirements List and PWS             |      |    |        |
+--------+---------------------------------------+------+----+--------+
| 0504   | Award Fee for CLIN 0501               | 1    | L  | %\_    |
|        |                                       |      | ot | \_\_\_ |
|        |                                       |      |    | \_\_\_ |
|        |                                       |      |    |        |
|        |                                       |      |    | \$     |
+--------+---------------------------------------+------+----+--------+
| 0505   | Award Fee for CLIN 0502               | 1    | L  | %\_    |
|        |                                       |      | ot | \_\_\_ |
|        |                                       |      |    | \_\_\_ |
|        |                                       |      |    |        |
|        |                                       |      |    | \$     |
+--------+---------------------------------------+------+----+--------+
| Inc    |                                       |      |    | \$     |
| rement |                                       |      |    |        |
| 5,     |                                       |      |    |        |
| Total  |                                       |      |    |        |
| Est    |                                       |      |    |        |
| imated |                                       |      |    |        |
| Cost   |                                       |      |    |        |
+--------+---------------------------------------+------+----+--------+

+---------+-------------------------------------+------+----+---------+
| C       | Supplies and/or Services            | Quan | Un | Amount  |
| ontract |                                     | tity | it |         |
| Line    |                                     |      |    |         |
| Item    |                                     |      |    |         |
| Number  |                                     |      |    |         |
| (CLIN)  |                                     |      |    |         |
+---------+-------------------------------------+------+----+---------+
| 0601    | CPAF Operation and Support of ERA   | 1    | L  | \$      |
|         | Operational System. Period of       |      | ot |         |
|         | performance is 12 months beginning  |      |    |         |
|         | at exercise of Option 6. Includes   |      |    |         |
|         | all labor (computer and network     |      |    |         |
|         | operations and help desk and other  |      |    |         |
|         | support) and materials (parts,      |      |    |         |
|         | supplies, media, etc.).             |      |    |         |
+---------+-------------------------------------+------+----+---------+
| 0602    | CPAF Data and Reports for CLIN 0601 | 1    | L  | NSP     |
|         |                                     |      | ot |         |
|         | Provide data and reports in         |      |    |         |
|         | accordance with the Contract Data   |      |    |         |
|         | Requirements List and PWS           |      |    |         |
+---------+-------------------------------------+------+----+---------+
| 0603    | Award Fee for CLIN 0601             | 1    | L  | %       |
|         |                                     |      | ot | \_\_\_\ |
|         |                                     |      |    | _\_\_\_ |
|         |                                     |      |    |         |
|         |                                     |      |    | \$      |
+---------+-------------------------------------+------+----+---------+
|         |                                     |      |    |         |
+---------+-------------------------------------+------+----+---------+

  ----------------------------------- -----------------------------------
  **Total Price, Estimated Cost and   **\$**
  Fee of the Contract**               

  ----------------------------------- -----------------------------------

**Section C -- Performance Work Statement**

This page intentionally left blank. Please refer to Section J-1 for
information regarding the Statement of Objectives (SOO).

**Section D -- Packaging and Marking**

NARA 4.1 SUBMISSION OF FORMS AND REPORTS JUL 2000

All postage and fees relating to submitting information, including, but
not limited to, forms, reports, etc., to the Contracting Officer or the
Contracting Officer\'s Representative (COR) shall be prepaid by the
Contractor.

(End of Clause)

NARA 4.2 MARKING OF INFORMATION OR REPORTS JUL 2000

All information or reports submitted shall prominently show on the cover
of the report:

1 Name and business address of Contractor,

2 Contractor's point of contact for report and phone number,

3 Contract number and/or Order number,

4 Contracting Officer's name, phone number and address, and

5 Name and address of COR.

(End of Clause)

**Section E -- Inspection and Acceptance**

# CLAUSES INCORPORATED BY REFERENCE

+-----------+------------------------------------+--------+-----------+
| 52.246-2  | Inspection of Supplies -- Fixed    | AUG    |           |
|           | Price                              | 1996   |           |
|           |                                    |        |           |
|           | (Fixed Price Only, CLIN 0001/0002) |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.246-3  | Inspection of Supplies -- Cost     | MAY    |           |
|           | Reimbursement                      | 2001   |           |
|           |                                    |        |           |
|           | (Cost Only, CLIN                   |        |           |
|           | 010X/020X/030X/040X/050X/060X)     |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.246-4  | Inspection of Services \--         | AUG    |           |
|           | Fixed-Price                        | 1996   |           |
|           |                                    |        |           |
|           | (Fixed Price Only, CLIN 0001/0002) |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.246-5  | Inspection of Services -- Cost     | APR    |           |
|           | Reimbursement                      | 1984   |           |
|           |                                    |        |           |
|           | (Cost Only, CLIN                   |        |           |
|           | 010X/020X/030X/040X/050X/060X)     |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.246-16 | Responsibility For Supplies        | APR    |           |
|           |                                    | 1984   |           |
+-----------+------------------------------------+--------+-----------+

**Section F -- Deliveries or Performance**

# CLAUSES INCORPORATED BY REFERENCE

+-----------+------------------------------------+--------+-----------+
| 52.211-17 | Delivery of Excess Quantities      | SEP    |           |
|           |                                    | 1989   |           |
|           | (Fixed Price Only, CLIN 0001/0002) |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.242-15 | Stop-Work Order                    | AUG    |           |
|           |                                    | 1989   |           |
|           | (Fixed Price Only, CLIN 0001/0002) |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.242-15 | Stop-Work Order                    | AUG    |           |
|           |                                    | 1989   |           |
|           | Alternate 1                        |        |           |
|           |                                    | APR    |           |
|           | (Cost Only, CLIN                   | 1984   |           |
|           | 010X/020X/030X/040X/050X/060X)     |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.242-17 | Government Delay Of Work           | APR    |           |
|           |                                    | 1984   |           |
|           | (Fixed Price Only, CLIN 0001/0002) |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.247-34 | Free on Board (FOB) Destination    | NOV    |           |
|           |                                    | 1991   |           |
|           | (Fixed Price Only, CLIN 0001/0002) |        |           |
+-----------+------------------------------------+--------+-----------+

**Section G -- Contract Administration Data**

# CONTRACT ADMINISTRATION DATA {#contract-administration-data .unnumbered}

## NARA 7.2 DESIGNATION OF CONTRACTING OFFICER\'S REPRESENTATIVE NOV 2001 {#nara-7.2-designation-of-contracting-officers-representative-nov-2001 .unnumbered}

a\. (1) The Contracting Officer's Representative (COR) for this contract
is: **To Be Determined**

For contractor A:

National Archives and Records Administration

[Name:]{.underline}

[Address:]{.underline}

Telephone: [( )]{.underline}

Fax: [( )]{.underline}

Email:

For contractor B:

National Archives and Records Administration

[Name:]{.underline}

[Address:]{.underline}

Telephone: [( )]{.underline}

Fax: [( )]{.underline}

Email:

> \(2\) The individual named above is designated as the COR to assist
> the Contracting Officer (CO) in the discharge of the Contracting
> Officer\'s responsibilities. The COR is responsible for monitoring,
> giving progress reports to the CO, providing technical direction and
> clarification to the Contractor, and overall technical surveillance of
> services to be performed under this contract. The COR should be
> contacted regarding questions or problems of a technical nature.
> Technical direction and clarification must be within the general scope
> of the work stated in the contract. Technical direction and
> clarification may not be used to: (1) assign additional work under the
> contract; (2) direct a change as defined in the appropriate changes
> clause of this contract; (3) increase or decrease the contract price
> or estimated contract amount (including fee), as applicable, the level
> of effort, or the time required for contract performance; or (4)
> change any of the terms, conditions, or specifications of the
> contract. In no event will any understanding or agreement,
> modification, change order, or other matter deviating from the terms
> of the basic contract between the Contractor and any person other than
> the CO be effective or binding upon the Government.
>
> \(3\) When, in the opinion of the Contractor, the COR requests effort
> outside the existing scope of the contract, the Contractor shall
> immediately notify the CO and follow-up in writing within in five (5)
> calendar days. The Contractor shall proceed with the questioned work
> affected by the technical direction or clarification unless instructed
> otherwise by the CO.

b\. The responsibilities of the COR include, but are not limited to, the
following:

> \(1\) Provides technical direction and ensures Quality Assurance (QA);
>
> \(2\) Reviews and certifies invoices in accordance with invoicing
> instructions of the contract ensuring that payment is made only for
> satisfactory services or supplies received. Maintains file copies of
> all invoices and supporting documentation. Monitors the costs of
> cost-reimbursement, time-and-material, and labor hour type contracts
> to ensure that they appear to be reasonable for the efforts performed;
> this includes the type of labor and number of labor hours, travel
> locations/duration/number of travelers, and types and quantities of
> material as indicated in J-6. As a minimum, the COR must review
> invoices and any status reports provided by the Contractor to verify
> that the hours or cost incurred are reasonable for the Contractor's
> effort and contract deliverables provided. Upon certification of
> invoices, the COR shall provide a copy of the invoice and
> certification to the payment office and a copy to the contracting
> office.
>
> \(3\) Monitors contract performance, provides inspection and
> acceptance of Contractor performance, certifying that the services are
> satisfactory and performed in accordance with the contract\'s terms
> and conditions. Whenever possible, the originator of the acquisition
> requirements should not also be the inspector/acceptor of the
> services; therefore, the level above the COR will sign as the
> originator/requestor of all acquisitions requiring a COR.
>
> \(4\) Submits a written report to the CO addressing all aspects of the
> Contractor\'s performance, including cost effectiveness, quality, and
> timeliness of performance. This report shall be submitted within sixty
> (60) days of contract and/or task/delivery order completion, but no
> less than annually.
>
> \(5\) Ensures information received from the contractor is accurate and
> complete and that the COR maintains a non-personal relationship with
> the Contractor.
>
> \(6\) Maintains a COR file, by contract and delivery order (if
> applicable) containing contract documentation including copies of all
> Alternate COR appointment letters and correspondence.
>
> \(7\) Completes and forwards information regarding all Government
> property furnished to the contractor to the CO, retaining records of
> the date provided to the contractor and the condition of the property.
>
> \(8\) Serves as the point‑of‑contact through which the Contractor can
> relay questions or problems of a technical nature to the Contracting
> Officer.
>
> \(9\) Confers with representatives of the Contractor regarding any
> non-performance or unsatisfactory performance; following through to
> assure that all non-performance or unsatisfactory performance is
> performed/corrected or payment adjustment is recommended to the CO.
>
> \(10\) Reviews and evaluates Contractor\'s Indefinite Delivery
> Indefinite Quantity (IDIQ) estimates (if applicable to contract),
> furnishes comments and recommendations to the CO as appropriate.
>
> \(11\) Advises the CO of any performance problems and makes
> recommendations for corrective action to correct performance issues.
>
> \(12\) Furnishes the CO with any requests for change, deviation, or
> waiver (whether generated by Government personnel or Contractor
> personnel), including all supporting paperwork in connection with such
> change, deviation, or waiver.

c\. Nothing in the foregoing paragraphs of this clause shall be
construed to excuse the Contractor from performing that portion of the
contractual work statement which is not affected by the disputed
technical direction or clarification.

(End of Clause)

## NARA 7.7 CERTIFICATION OF INVOICE (JUL 00) {#nara-7.7-certification-of-invoice-jul-00 .unnumbered}

a\. The CO and COR will review a copy of each invoice for correctness of
labor categories used, services performed, etc. The CO or the COR will
certify the invoice and:

> \(1\) Submit it to the payment office for payment; or

\(2\) Authorize reimbursement by Government purchase card.

b\. If the CO or COR disagrees with the invoice, the CO or COR, as
appropriate, will immediately:

> \(1\) Notify the paying office or withhold Government purchase card
> reimbursement;

\(2\) Contact the Contractor to resolve any discrepancies,

\(3\) Obtain a corrected invoice; and, as appropriate,

> \(4\) Forward the corrected invoice to the paying office or authorize
> Government purchase card reimbursement.

c\. If only a portion of the invoice costs are in dispute, the CO or
COR, if assigned, will certify only the undisputed costs and, as
appropriate, submit the invoice to the payment office for partial
payment or authorize only partial Government purchase card payment. The
COR will work with the Contractor to resolve any remaining disputed
costs.

d\. If the COR cannot resolve the invoice discrepancy with the
Contractor, or if a problem has been noted with the Contractor\'s
performance, the COR shall notify the CO, in writing, with details of
the problem.

(End of Clause)

## NARA 7.5 INVOICE SUBMISSION REQUIREMENTS DEC 2002 {#nara-7.5-invoice-submission-requirements-dec-2002 .unnumbered}

(Addenda to 52.212-4(g))

> a\. (1) All original invoices (plus two copies), shall be sent to:

General Services Administration

> External Services Branch (6BCE)

P.O. Box 914760

Kansas City, MO 64141

> \(2\) The Contracting Officer and the COR shall be sent a copy of all
> invoices.

b\. To constitute a \"proper\" invoice and to assist the Government in
making timely payments, the invoice [shall]{.underline} include the
following information and/or attached documentation:

> \(1\) See Far 52.212-4(g) Contract Terms and Conditions---Commercial
> Items (shown earlier in full text);
>
> \(2\) Electronic File Transfer (EFT) information;
>
> \(3\) Government Document Number (the Document Number is an 8 digit
> number that begins with NO); and
>
> \(4\) Tax ID Number (TIN).

(End of Clause)

**Section H -- Special Contract Requirements**

# Government and NARA ERA Support Contractor's Personnel (NARA ERA PMO) {#government-and-nara-era-support-contractors-personnel-nara-era-pmo .unnumbered}

\(a\) During performance of this contract, Government and NARA ERA
Support Contractors' personnel frequently may be present at the
contractor's facility and have other contacts with contractor personnel.
Additionally, the contractor will be required to interact and cooperate
with various NARA ERA Support Contractors' personnel supporting the
Government working groups. The Government personnel and its support
contractors will advise the contractor, review products and work in
process, and provide clarifications from time to time; however, these
contractor personnel will not formally approve or disapprove
deliverables. Neither shall support contractors (such as the ERA PMO
support or Independent Verification & Validation (IV&V) contractors)
have any authority to direct the contractor. The contractor shall not
construe advice and clarifications by these personnel as direction by
the Government. On the other hand, the contractor, in performing its
requirements, is expected to seamlessly communicate, cooperate, and
grant access across the program, whether those communications,
cooperation, or access be with authorized contractor support personnel
or Government personnel. The Contracting Officer (CO) shall be the only
individual authorized to modify any terms and conditions of this
contract. The contracting officer representative(s) may direct technical
effort, as required, within the scope of the contract. When in doubt,
the CO shall make the appropriate determinations.

\(b\) The contractor further agrees to include in each subcontract a
clause requiring compliance by the subcontractor and succeeding levels
of subcontractors with the response and access provisions of paragraph
(a) above, subject to coordination with the contractor. This agreement
does not relieve the contractor of its responsibility to manage its
subcontracts effectively and efficiently nor is it intended to establish
privity of contract between the Government (or the ERA PMO support
contractor) and such subcontractors.

# NARA 8.3, STANDARDS OF CONDUCT (JUL 00) {#nara-8.3-standards-of-conduct-jul-00 .unnumbered}

a\. When Contractor is onsite at a federal building, the Contractor
shall be responsible for maintaining satisfactory standards of employee
competency, conduct, appearance, and integrity. Each employee or
supervisor of the Contractor is expected to adhere to standards of
behavior that reflect credit on themselves, their employer, and the
Federal Government.

b\. The Contractor shall be responsible for taking such disciplinary
action, including suspension without pay or removal from the worksite,
with respect to its employees, as may be necessary to enforce those
standards.

c\. Where applicable, the requirements of this clause shall be expressly
incorporated into subcontract(s) and shall be applicable to all
subcontractor employees who may perform recurring services or work at
the federal building and grounds of this contract.

(End of Clause)

# NARA 8.5, KEY PERSONNEL (JUL 00) {#nara-8.5-key-personnel-jul-00 .unnumbered}

a\. The Contractor agrees to assign to the contract those key persons
whose resumes were submitted with the Contractor's proposal as required
to fill the requirements of the contract. No substitution or addition of
personnel shall be made except in accordance with this clause.

b\. The Contractor agrees that during the first eighteen (18) months of
the contract period, no personnel substitutions will be permitted,
unless such substitutions are necessitated by an individual\'s sudden
illness, death or termination of employment. In any of these events, the
Contractor shall promptly notify the CO and provide the information
required by paragraph (d) below.

c\. If key personnel, for whatever reason, become unavailable for work
under this contract for a continuous period exceeding thirty (30)
working days, or are expected to devote substantially less effort to the
work than indicated in its proposal, the Contractor shall propose a
substitution of such personnel, in accordance with paragraph (d) below.

d\. All proposed key personnel substitutions shall be submitted, in
writing, to the CO at least thirty (30) days, or ninety (90) days if a
security clearance is to be obtained, in advance of the proposed
substitution. Each request shall provide a detailed explanation of the
circumstances necessitating the proposed substitution; a complete
resume(s) for the proposed substitute(s); the hourly rates of the
incumbent(s) and the proposed substitute(s); and any other information
required by the CO to approve or disapprove the proposed
substitution(s). Resumes for key personnel substitutions shall be
submitted in accordance with the format specified in the original
solicitation. All proposed substitutes (no matter when they are proposed
during the performance period) shall have qualifications that are equal
to or higher than the qualifications of the person being replaced.

e\. In the event the Contractor designates additional key personnel as
deemed appropriate for the requirement, the Contractor shall submit to
the CO for approval the information required in paragraph (d) above.

f\. The CO shall evaluate requests for substitution and addition of
personnel and promptly notify the Contractor, in writing, whether a
request is approved or disapproved.

g\. If the CO determines that suitable and timely replacement of key
personnel who have been reassigned, terminated, or have otherwise become
unavailable to perform under the contract is not reasonably forthcoming,
or that a resultant reduction of productive effort would impair the
successful completion of the contract, the contract may be terminated by
the CO for default or for the convenience of the Government, as
appropriate. Alternatively, at the CO\'s discretion, if the CO finds the
Contractor to be at fault for the condition, the CO may equitably adjust
(downward) the contract price to compensate the Government for any
delay, loss or damage as a result of the Contractor\'s action.

(End of Clause)

# Security Requirements {#security-requirements .unnumbered}

Selective effort to be performed under this contract will require access
to and protection of TS/SCI sensitive and/or classified
information/data. The contractor shall ensure that all appropriate
security and protection actions are taken (including providing cleared
personnel and procedures) consistent with the security requirements.

(End of Clause)

# Change of Contract Type  {#change-of-contract-type .unnumbered}

In accordance with the spirit of FAR 16.103(c), Negotiating Contract
Type, NARA intends, by negotiation, to change contract type CLINs from
Cost Reimbursement to Fixed Price as requirements become more certain.

(End of Clause)

# Organizational Conflict of Interest (OCI) {#organizational-conflict-of-interest-oci .unnumbered}

The primary purpose of this clause is to aid in ensuring that:

**a.** The Contractor\'s objectivity and judgment are not biased because
of its present, or currently planned interests, (financial, contractual,
organizational, or otherwise) which relate to work under this task
order;

**b.** The Contractor does not obtain an unfair competitive advantage by
virtue of its access to non-public information regarding the
Government\'s program plans and actual or anticipated resources; and

**c.** The Contractor does not obtain any unfair competitive advantage
by virtue of its access to proprietary information belonging to others.

**d.** The Contractor will be ineligible to participate in any capacity
in contracts, subcontracts, or proposals thereof (solicited or
unsolicited) which stem directly from the Contractor\'s performance of
work under this task order unless the Contractor is the sole source.

**e.** If the Contractor, in the performance of this task order, obtains
access to information such as plans, policies, reports, studies,
financial plans, or data which has not been released or otherwise made
available to the public, the Contractor agrees that without prior
written approval of the CO, it will not: (a) use such information for
any private purpose unless the information has been released or
otherwise made available to the public, (b) compete for work based on
such information for a period of one year after the completion of this
contract, or until such information is released or otherwise made
available to the public, whichever occurs first, (c) submit an
unsolicited proposal to the Government which is based on such
information until one (1) year after such information is released or
otherwise made available to the public, or (d) release such information
unless such information has previously been released or otherwise made
available to the public by the Government.

**f.** The Contractor must include this clause, including this
paragraph, in consulting agreements and subcontracts of all tiers. The
terms "Contract," "Task Order," "Contractor," and "Contracting Officer"
will be appropriately modified to preserve the Government\'s rights.

**g.** The Contractor represents that it has disclosed to the CO, prior
to award, all facts relevant to the existence or potential existence of
OCI as that term is used in FAR Subpart 9.5. The Contractor represents
that if it discovers an OCI or potential conflict of interest after
award, a prompt and full disclosure must/will be made in writing to the
CO not later than two (2) days after the discovery is made. This
disclosure must include a description of the action the Contractor has
taken or proposes to take in order to avoid or mitigate such conflicts.

(End of Clause)

# Prohibition Regarding the Release of Information {#prohibition-regarding-the-release-of-information .unnumbered}

The Contractor agrees not to issue, release, circulate, publicize,
publish, distribute or disseminate in any way or fashion any information
regarding this contract/program to the public or within its
organization, subcontractors, consultants, and other government
officials not directly working on this contract with out prior written
agreement from the contracting officer.

(End of Clause)

**Section I -- Contract Clauses**

# CLAUSES INCORPORATED BY REFERENCE {#clauses-incorporated-by-reference-2 .unnumbered}

+-----------+------------------------------------+--------+-----------+
| 52.202-1  | Definitions                        | DEC    |           |
|           |                                    | 2001   |           |
+-----------+------------------------------------+--------+-----------+
| 52.203-3  | Gratuities                         | APR    |           |
|           |                                    | 1984   |           |
+-----------+------------------------------------+--------+-----------+
| 52.203-5  | Covenant Against Contingent Fees   | APR    |           |
|           |                                    | 1984   |           |
+-----------+------------------------------------+--------+-----------+
| 52.203-6  | Restrictions On Subcontractor      | JUL    |           |
|           | Sales To The Government            | 1995   |           |
+-----------+------------------------------------+--------+-----------+
| 52.203-7  | Anti-Kickback Procedures           | JUL    |           |
|           |                                    | 1995   |           |
+-----------+------------------------------------+--------+-----------+
| 52.203-8  | Cancellation, Rescission, and      | JAN    |           |
|           | Recovery of Funds for Illegal or   | 1997   |           |
|           | Improper Activity                  |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.203-10 | Price Or Fee Adjustment For        | JAN    |           |
|           | Illegal Or Improper Activity       | 1997   |           |
+-----------+------------------------------------+--------+-----------+
| 52.203-12 | Limitation On Payments To          | JUN    |           |
|           | Influence Certain Federal          | 2003   |           |
|           | Transactions                       |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.204-2  | Security Requirements              | AUG    |           |
|           |                                    | 1996   |           |
+-----------+------------------------------------+--------+-----------+
| 52.204-4  | Printed or Copied Double-Sided on  | AUG    |           |
|           | Recycled Paper                     | 2000   |           |
+-----------+------------------------------------+--------+-----------+
| 52.208-9  | Contractor Use of Mandatory        | FEB    |           |
|           | Sources of Supply or Services      | 2002   |           |
+-----------+------------------------------------+--------+-----------+
| 52.209-6  | Protecting the Government\'s       | JUL    |           |
|           | Interest When Subcontracting With  | 1995   |           |
|           | Contractors Debarred, Suspended,   |        |           |
|           | or Proposed for Debarment          |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.211-5  | Material Requirements              | AUG    |           |
|           |                                    | 2000   |           |
+-----------+------------------------------------+--------+-----------+
| 52.215-2  | Audit and Records\--Negotiation    | JUN    |           |
|           |                                    | 1999   |           |
+-----------+------------------------------------+--------+-----------+
| 52.215-8  | Order of Precedence\--Uniform      | OCT    |           |
|           | Contract Format                    | 1997   |           |
+-----------+------------------------------------+--------+-----------+
| 52.215-10 | Price Reduction for Defective Cost | OCT    |           |
|           | or Pricing Data                    | 1997   |           |
|           |                                    |        |           |
|           | (Cost Only, CLIN                   |        |           |
|           | 010X/020X/030X/040X/050X/060X)     |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.215-11 | Price Reduction for Defective Cost | OCT    |           |
|           | or Pricing Data---Modifications    | 1997   |           |
|           |                                    |        |           |
|           | (Fixed Price Only, CLIN 0001/0002) |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.215-12 | Subcontractor Cost or Pricing Data | OCT    |           |
|           |                                    | 1997   |           |
|           | (Cost Only, CLIN                   |        |           |
|           | 010X/020X/030X/040X/050X/060X)     |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.215-13 | Subcontractor Cost or Pricing      | OCT    |           |
|           | Data---Modifications               | 1997   |           |
|           |                                    |        |           |
|           | (Fixed Price Only, CLIN 0001/0002) |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.215-14 | Integrity of Unit Prices           | OCT    |           |
|           |                                    | 1997   |           |
+-----------+------------------------------------+--------+-----------+
| 52.215-15 | Pension Adjustments and Asset      | DEC    |           |
|           | Reversions                         | 1998   |           |
+-----------+------------------------------------+--------+-----------+
| 52.215-17 | Waiver of Facilities Capital Cost  | OCT    |           |
|           | of Money                           | 1997   |           |
|           |                                    |        |           |
|           | (Cost Only, CLIN                   |        |           |
|           | 010X/020X/030X/040X/050X/060X)     |        |           |
|           |                                    |        |           |
|           | Used if FCCOM is not proposed; by  |        |           |
|           | the contractor                     |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.215-18 | Reversion or Adjustment of Plans   | OCT    |           |
|           | for Postretirement Benefits (PRB)  | 1997   |           |
|           | Other than Pensions                |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.215-19 | Notification of Ownership Changes  | OCT    |           |
|           |                                    | 1997   |           |
+-----------+------------------------------------+--------+-----------+
| 52.215-21 | Requirements for Cost or Pricing   | OCT    |           |
|           | Data or Information Other Than     | 1997   |           |
|           | Cost or Pricing Data \--           |        |           |
|           | Modifications                      | OCT    |           |
|           |                                    | 1997   |           |
|           | Alternate I                        |        |           |
|           |                                    |        |           |
|           | Fill-in: (c) Submit the cost       |        |           |
|           | portion of the proposal via the    |        |           |
|           | following electronic media: EXCEL  |        |           |
|           | document                           |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.216-7  | Allowable Cost and Payment         | DEC    |           |
|           |                                    | 2002   |           |
|           | Fill-in, paragraph (a)(3):         |        |           |
|           | "30^th^"                           |        |           |
|           |                                    |        |           |
|           | (Cost Only, CLIN                   |        |           |
|           | 010X/020X/030X/040X/050X/060X)     |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.219-8  | Utilization of Small Business      | OCT    |           |
|           | Concerns                           | 2000   |           |
+-----------+------------------------------------+--------+-----------+
| 52.219-9  | Small Business Subcontracting Plan | JAN    |           |
|           |                                    | 2002   |           |
+-----------+------------------------------------+--------+-----------+
| 52.219-16 | Liquidated Damages-Subcontracting  | JAN    |           |
|           | Plan                               | 1999   |           |
+-----------+------------------------------------+--------+-----------+
| 52.219-25 | Small Disadvantaged Business       | OCT    |           |
|           | Participation                      | 1999   |           |
|           | Program-Disadvantaged Status and   |        |           |
|           | Reporting                          |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.222-2  | Payment for Overtime Premiums      | JUL    |           |
|           |                                    | 1990   |           |
|           | Fill-in: \$0.00                    |        |           |
|           |                                    |        |           |
|           | (Cost Only, CLIN                   |        |           |
|           | 010X/020X/030X/040X/050X/060X)     |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.222-19 | Child Labor - Cooperation with     | SEP    |           |
|           | Authorities and Remedies           | 2002   |           |
+-----------+------------------------------------+--------+-----------+
| 52.222-20 | Walsh-Healy Public Contracts Act   | DEC    |           |
|           |                                    | 1996   |           |
+-----------+------------------------------------+--------+-----------+
| 52.222-21 | Prohibition Of Segregated          | FEB    |           |
|           | Facilities                         | 1999   |           |
+-----------+------------------------------------+--------+-----------+
| 52.222-26 | Equal Opportunity                  | APR    |           |
|           |                                    | 2002   |           |
+-----------+------------------------------------+--------+-----------+
| 52.222-35 | Equal Opportunity For Special      | DEC    |           |
|           | Disabled Veterans, Veterans of the | 2001   |           |
|           | Vietnam Era and Other Eligible     |        |           |
|           | Veterans                           |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.222-36 | Affirmative Action For Workers     | JUN    |           |
|           | With Disabilities                  | 1998   |           |
+-----------+------------------------------------+--------+-----------+
| 52.222-37 | Employment Reports On Special      | DEC    |           |
|           | Disabled Veterans, Veterans Of The | 2001   |           |
|           | Vietnam Era, and Other Eligible    |        |           |
|           | Veterans                           |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.223-5  | Pollution Prevention and           | APR    |           |
|           | Right-to-Know Information          | 1998   |           |
+-----------+------------------------------------+--------+-----------+
| 52.223-6  | Drug-Free Workplace                | MAY    | []{.mark} |
|           |                                    | 2001   |           |
+-----------+------------------------------------+--------+-----------+
| 52.223-14 | Toxic Chemical Release Reporting   | JUN    |           |
|           |                                    | 2003   |           |
+-----------+------------------------------------+--------+-----------+
| 52.225-13 | Restrictions on Certain Foreign    | JUN    |           |
|           | Purchases                          | 2003   |           |
+-----------+------------------------------------+--------+-----------+
| 52.226-1  | Utilization Of Indian              | JUN    |           |
|           | Organizations And Indian-Owned     | 2000   |           |
|           | Economic Enterprises               |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.227-1  | Authorization and Consent          | JUL    |           |
|           |                                    | 1995   |           |
+-----------+------------------------------------+--------+-----------+
| 52.227-2  | Notice And Assistance Regarding    | AUG    |           |
|           | Patent And Copyright Infringement  | 1996   |           |
+-----------+------------------------------------+--------+-----------+
| 52.227-3  | Patent Indemnity                   | APR    |           |
|           |                                    | 1984   |           |
+-----------+------------------------------------+--------+-----------+
| 52.227-6  | Royalty Information                | APR    |           |
|           |                                    | 1984   |           |
+-----------+------------------------------------+--------+-----------+
| 52.227-19 | Commercial Computer Software -     | JUN    |           |
|           | Restricted Rights                  | 1987   |           |
|           |                                    |        |           |
|           | (Fixed Price Only, CLIN 0001/0002) |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.227-21 | Technical Data Declaration,        | JAN    |           |
|           | Revision, and Withholding of       | 1997   |           |
|           | Payment - Major Systems            |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.227-22 | Major System - Minimum Rights      | JUN    |           |
|           |                                    | 1987   |           |
+-----------+------------------------------------+--------+-----------+
| 52.227-23 | Rights to Proposal Data            | JUN    |           |
|           | (Technical)                        | 1987   |           |
+-----------+------------------------------------+--------+-----------+
| 52.229-3  | Federal, State And Local Taxes     | APR    |           |
|           |                                    | 2003   |           |
|           | (Fixed Price Only, CLIN 0001/0002) |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.230-2  | Cost Accounting Standards          | APR    |           |
|           |                                    | 1998   |           |
+-----------+------------------------------------+--------+-----------+
| 52.230-6  | Administration of Cost Accounting  | NOV    |           |
|           | Standards                          | 1999   |           |
+-----------+------------------------------------+--------+-----------+
| 52.232-1  | Payments                           | APR    |           |
|           |                                    | 1984   |           |
|           | (Fixed Price Only, CLIN 0001/0002) |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.232-8  | Discounts For Prompt Payment       | FEB    |           |
|           |                                    | 2002   |           |
|           | (Fixed Price Only, CLIN 0001/0002) |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.232-9  | Limitation On Withholding Of       | APR    |           |
|           | Payments                           | 1984   |           |
+-----------+------------------------------------+--------+-----------+
| 52.232-11 | Extras                             | APR    |           |
|           |                                    | 1984   |           |
|           | (Fixed Price Only, CLIN 0001/0002) |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.232-16 | Progress Payments                  | APR    |           |
|           |                                    | 2003   |           |
|           | (Fixed Price Only, CLIN 0001/0002) |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.232-17 | Interest                           | JUN    |           |
|           |                                    | 1996   |           |
+-----------+------------------------------------+--------+-----------+
| 52.232-18 | Availability Of Funds              | APR    |           |
|           |                                    | 1984   |           |
+-----------+------------------------------------+--------+-----------+
| 52.232-20 | Limitation of Cost                 | APR    |           |
|           |                                    | 1984   |           |
|           | (Cost Only, CLIN                   |        |           |
|           | 010X/020X/030X/040X/050X/060X)     |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.232-22 | Limitation of Funds                | APR    |           |
|           |                                    | 1984   |           |
|           | (Cost Only, CLIN                   |        |           |
|           | 010X/020X/030X/040X/050X/060X)     |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.232-23 | Assignment of Claims (Jan 1986) -  | APR    |           |
| Alt I     | Alternate I                        | 1984   |           |
+-----------+------------------------------------+--------+-----------+
| 52.232-25 | Prompt Payment                     | FEB    |           |
|           |                                    | 2002   |           |
+-----------+------------------------------------+--------+-----------+
| 52.232-33 | Payment by Electronic Funds        | MAY    |           |
|           | Transfer\--Central Contractor      | 1999   |           |
|           | Registration                       |        |           |
|           |                                    |        |           |
|           | (NEED TO CHECK CCR OR NON-CCR)     |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.232-34 | Payment by Electronic Funds        | MAY    |           |
|           | Transfer-Other Than Central        | 1999   |           |
|           | Contractor Registration            |        |           |
|           |                                    |        |           |
|           | Fill-in: "*no later than fifteen   |        |           |
|           | (15) days prior to submission of   |        |           |
|           | the first request for payment\'\'* |        |           |
|           |                                    |        |           |
|           | (Current Situation at NARA)        |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.233-1  | Disputes                           | JUL    |           |
|           |                                    | 2002   |           |
+-----------+------------------------------------+--------+-----------+
| 52.233-3  | Protest After Award                | AUG    |           |
|           |                                    | 1996   |           |
|           | (Fixed Price Only, CLIN 0001/0002) |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.233-3  | Protest After Award                | AUG    |           |
|           |                                    | 1996   |           |
|           | Protest After Award, Alternate 1   |        |           |
|           |                                    | JUN    |           |
|           | (Cost Only, CLIN                   | 1985   |           |
|           | 010X/020X/030X/040X/050X/060X)     |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.234-1  | Industrial Resources Developed     | DEC    |           |
|           | Under Defense Production Act Title | 1994   |           |
|           | III                                |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.242-1  | Notice of Intent to Disallow Costs | APR    |           |
|           |                                    | 1984   |           |
|           | (Cost Only, CLIN                   |        |           |
|           | 010X/020X/030X/040X/050X/060X)     |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.242-3  | Penalties for Unallowable Costs    | MAY    |           |
|           |                                    | 2001   |           |
|           | (Cost Only, CLIN                   |        |           |
|           | 010X/020X/030X/040X/050X/060X)     |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.242-4  | Certification of Final Indirect    | JAN    |           |
|           | Costs                              | 1997   |           |
|           |                                    |        |           |
|           | (Cost Only, CLIN                   |        |           |
|           | 010X/020X/030X/040X/050X/060X)     |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.242-13 | Bankruptcy                         | JUL    |           |
|           |                                    | 1995   |           |
+-----------+------------------------------------+--------+-----------+
| 52.243-1  | Changes-Fixed Price                | AUG    |           |
|           |                                    | 1987   |           |
|           | (Fixed Price Only, CLIN 0001/0002) |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.243-2  | Changes-Cost Reimbursement         | AUG    |           |
|           |                                    | 1987   |           |
|           | (Cost Only, CLIN                   |        |           |
|           | 010X/020X/030X/040X/050X/060X)     |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.243-6  | Change Order Accounting            | APR    |           |
|           |                                    | 1984   |           |
+-----------+------------------------------------+--------+-----------+
| 52.243-7  | Notification of Changes            | APR    |           |
|           |                                    | 1984   |           |
|           | \(b\) 15; (d) 7                    |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.244-5  | Competition In Subcontracting      | DEC    |           |
|           |                                    | 1996   |           |
|           | (Cost Only, CLIN                   |        |           |
|           | 010X/020X/030X/040X/050X/060X)     |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.244-6  | Subcontracts for Commercial Items  | APR    |           |
|           |                                    | 2003   |           |
+-----------+------------------------------------+--------+-----------+
| 52.245-2  | Government Property (Fixed-Price   | JUN    |           |
|           | Contracts)                         | 2003   |           |
|           |                                    |        |           |
|           | (Fixed Price Only, CLIN 0001/0002) |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.245-5  | Government Property                | JUN    |           |
|           | (Cost-Reimbursement,               | 2003   |           |
|           | Time-And-Material, or Labor-Hour   |        |           |
|           | Contracts)                         |        |           |
|           |                                    |        |           |
|           | (Cost Only, CLIN                   |        |           |
|           | 010X/020X/030X/040X/050X/060X)     |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.246-23 | Limitation Of Liability            | FEB    |           |
|           |                                    | 1997   |           |
+-----------+------------------------------------+--------+-----------+
| 52.247-63 | Preference for U.S.-Flag Air       | JUN    |           |
|           | Carriers                           | 2003   |           |
+-----------+------------------------------------+--------+-----------+
| 52.247-67 | Submission of Commercial           | JUN    |           |
|           | Transportation Bills to the        | 1997   |           |
|           | General Services Administration    |        |           |
|           | for Audit                          |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.249-2  | Termination For Convenience Of The | SEP    |           |
|           | Government (Fixed-Price)           | 1996   |           |
|           |                                    |        |           |
|           | (Fixed Price Only, CLIN 0001/0002) |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.249-6  | Termination (Cost-Reimbursement)   | SEP    |           |
|           |                                    | 1996   |           |
|           | (Cost Only, CLIN                   |        |           |
|           | 010X/020X/030X/040X/050X/060X)     |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.249-8  | Default (Fixed-Price Supply and    | APR    |           |
|           | Service)                           | 1984   |           |
|           |                                    |        |           |
|           | (Fixed Price Only, CLIN 0001/0002) |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.249-14 | Excusable Delays                   | APR    |           |
|           |                                    | 1984   |           |
|           | (Cost Only, CLIN                   |        |           |
|           | 010X/020X/030X/040X/050X/060X)     |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.251-1  | Government Supply Sources          | APR    |           |
|           |                                    | 1984   |           |
|           | (Fixed Price Only, CLIN 0001/0002) |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.253-1  | Computer Generated Forms           | JAN    |           |
|           |                                    | 1991   |           |
+-----------+------------------------------------+--------+-----------+

# CLAUSES INCORPORATED BY FULL TEXT {#clauses-incorporated-by-full-text .unnumbered}

## 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) {#option-to-extend-the-term-of-the-contract-mar-2000 .unnumbered}

\(a\) The Government may extend the term of this contract by written
notice to the Contractor within thirty (30) days; provided that the
Government gives the Contractor a preliminary written notice of its
intent to extend at least sixty (60) days before the contract expires.
The preliminary notice does not commit the Government to an extension.

\(b\) If the Government exercises this option, the extended contract
shall be considered to include this option clause.

\(c\) The total duration of this contract, including the exercise of any
options under this clause, shall not exceed eight (8) years.

(End of clause)

## 52.219-4 NOTICE OF PRICE EVALUATION PREFERENCE FOR HUBZONE SMALL BUSINESS CONCERNS (JAN 1999) {#notice-of-price-evaluation-preference-for-hubzone-small-business-concerns-jan-1999 .unnumbered}

\(a\) Definition. HUBZone small business concern, as used in this
clause, means a small business concern that appears on the List of
Qualified HUBZone Small Business Concerns maintained by the Small
Business Administration (SBA).

\(b\) Evaluation preference. (1) Offers will be evaluated by adding a
factor of 10 percent to the price of all offers, except:

> \(i\) Offers from HUBZone small business concerns that have not waived
> the evaluation preference;
>
> \(ii\) Otherwise successful offers from small business concerns;
>
> \(iii\) Otherwise successful offers of eligible products under the
> Trade Agreements Act when the dollar threshold for application of the
> Act is exceeded (see 25.402 of the Federal Acquisition Regulation
> (FAR)); and
>
> \(iv\) Otherwise successful offers where application of the factor
> would be inconsistent with a Memorandum of Understanding (MOU) or
> other international agreement with a foreign government.

\(2\) The factor of 10 percent shall be applied on a line item basis or
to any group of items on which award may be made. Other evaluation
factors described in the solicitation shall be applied before
application of the factor.

\(3\) A concern that is both a HUBZone small business concern and a
small disadvantaged business concern will receive the benefit of both
the HUBZone small business price evaluation preference and the small
disadvantaged business price evaluation adjustment (see FAR clause
52.219-23). Each applicable price evaluation preference or adjustment
shall be calculated independently against an Offeror\'s base offer.

These individual preference amounts shall be added together to arrive at
the total evaluated price for that offer.

\(c\) Waiver of evaluation preference. A HUBZone small business concern
may elect to waive the evaluation preference, in which case the factor
will be added to its offer for evaluation purposes. The agreements in
paragraph (d) of this clause do not apply if the Offeror has waived the
evaluation preference.

\_\_\_ Offeror elects to waive the evaluation preference.

\(d\) Agreement. A HUBZone small business concern agrees that in the
performance of the contract, in the case of a contract for

\(1\) Services (except construction), at least 50 percent of the cost of
personnel for contract performance will be spent for employees of the
concern or employees of other HUBZone small business concerns;

\(2\) Supplies (other than procurement from a non-manufacturer of such
supplies), at least 50 percent of the cost of manufacturing, excluding
the cost of materials, will be performed by the concern or other HUBZone
small business concerns;

\(3\) General construction, at least 15 percent of the cost of the
contract performance incurred for personnel will be spent on the
concern\'s employees or the employees of other HUBZone small business
concerns; or

\(4\) Construction by special trade contractors, at least 25 percent of
the cost of the contract performance incurred for personnel will be
spent on the concern\'s employees or the employees of other HUBZone
small business concerns.

\(e\) A HUBZone joint venture agrees that in the performance of the
contract, the applicable percentage specified in paragraph (d) of this
clause will be performed by the HUBZone small business participant or
participants.

\(f\) A HUBZone small business concern non-manufacturer agrees to
furnish in performing this contract only end items manufactured or
produced by HUBZone small business manufacturer concerns. This paragraph
does not apply in connection with construction or service contracts.

(End of clause)

#### 52.219-23 - Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns. Alternate I (June 2003*)* {#notice-of-price-evaluation-adjustment-for-small-disadvantaged-business-concerns.-alternate-i-june-2003 .unnumbered}

**(**a) *Definitions*. As used in this clause-

> \"Small disadvantaged business concern\" means an Offeror that
> represents, as part of its offer, that it is a small business under
> the size standard applicable to this acquisition; and either-
>
> \(1\) It has received certification by the Small Business
> Administration as a small disadvantaged business concern consistent
> with 13 CFR 124, Subpart B; and
>
> \(i\) No material change in disadvantaged ownership and control has
> occurred since its certification;
>
> \(ii\) Where the concern is owned by one or more disadvantaged
> individuals, the net worth of each individual upon whom the
> certification is based does not exceed \$750,000 after taking into
> account the applicable exclusions set forth at 13 CFR 124.104(c)(2);
> and
>
> \(iii\) It is identified, on the date of its representation, as a
> certified small disadvantaged business concern in the database
> maintained by the Small Business Administration (PRO-Net).

\(2\) It has submitted a completed application to the Small Business
Administration or a Private Certifier to be certified as a small
disadvantaged business concern in accordance with 13 CFR124, Subpart B,
and a decision on that application is pending, and that no material
change in disadvantaged ownership and control has occurred since its
application was submitted. In this case, in order to receive the benefit
of a price evaluation adjustment, an Offeror must receive certification
as a small disadvantaged business concern by the Small Business
Administration prior to contract award; or

\(3\) Is a joint venture as defined in 13 CFR 124.1002(f).

> **\"**Historically black college or university\" means an institution
> determined by the Secretary of Education to meet the requirements of
> 34 CFR 608.2. For the Department of Defense (DoD), the National
> Aeronautics and Space Administration (NASA), and the Coast Guard, the
> term also includes any nonprofit research institution that was an
> integral part of such a college or university before November 14,
> 1986.

\"Minority institution\" means an institution of higher education
meeting the requirements of Section 1046(3) of the Higher Education Act
of 1965 (20 U.S.C. 1067k, including a Hispanic-serving institution of
higher education, as defined in Section 316(b)(1) of the Act (20 U.S.C.
1101a)).

\(b\) *Evaluation adjustment.*

> \(1\) The Contracting Officer will evaluate offers by adding a factor
> of \_\_\_\_\_\_\_\_\_\_\_\_ \[*Contracting Officer insert the
> percentage*\] percent to the price of all offers, except-
>
> \(i\) Offers from small disadvantaged business concerns that have not
> waived the adjustment;
>
> \(ii\) An otherwise successful offer of eligible products under the
> Trade Agreements Act when the dollar threshold for application of the
> Act is equaled or exceeded (see section 25.402 of the Federal
> Acquisition Regulation (FAR));
>
> \(iii\) An otherwise successful offer where application of the factor
> would be inconsistent with a Memorandum of Understanding or other
> international agreement with a foreign government;
>
> \(iv\) For DoD, NASA, and Coast Guard acquisitions, an otherwise
> successful offer from a historically black college or university or
> minority institution; and
>
> \(v\) For DOD acquisitions, an otherwise successful offer of
> qualifying country end products (see sections 225.000-70 and
> 252.225-7001 of the Defense FAR Supplement).
>
> \(2\) The Contracting Officer will apply the factor to a line item or
> a group of line items on which award may be made. The Contracting
> Officer will apply other evaluation factors described in the
> solicitation before application of the factor. The factor may not be
> applied if using the adjustment would cause the contract award to be
> made at a price that exceeds the fair market price by more than the
> factor in paragraph (b)(1) of this clause.

\(c\) *Waiver of evaluation adjustment*. A small disadvantaged business
concern may elect to waive the adjustment, in which case the factor will
be added to its offer for evaluation purposes. The agreements in
paragraph (d) of this clause do not apply to offers that waive the
adjustment.

> \_\_\_ Offeror elects to waive the adjustment.

\(d\) *Agreements.*

> \(1\) A small disadvantaged business concern, that did not waive the
> adjustment, agrees that in performance of the contract, in the case of
> a contract for-
>
> \(i\) Services, except construction, at least 50 percent of the cost
> of personnel for contract performance will be spent for employees of
> the concern;
>
> \(ii\) Supplies (other than procurement from a non-manufacturer of
> such supplies), at least 50 percent of the cost of manufacturing,
> excluding the cost of materials, will be performed by the concern;
>
> \(iii\) General construction, at least 15 percent of the cost of the
> contract, excluding the cost of materials, will be performed by
> employees of the concern; or
>
> \(iv\) Construction by special trade contractors, at least 25 percent
> of the cost of the contract, excluding the cost of materials, will be
> performed by employees of the concern.
>
> \(2\) A small disadvantaged business concern submitting an offer in
> its own name shall furnish in performing this contract only end items
> manufactured or produced by small business concerns in the United
> States or its outlying areas. This paragraph does not apply to
> construction or service contracts.

(End of clause)

#### 52.225-1 \-- Buy American Act-Supplies (June 2003) {#buy-american-act-supplies-june-2003 .unnumbered}

\(a\) *Definitions*. As used in this clause\--

\"Component\" means an article, material, or supply incorporated
directly into an end product.

\"Cost of components\" means\--

> \(1\) For components purchased by the Contractor, the acquisition
> cost, including transportation costs to the place of incorporation
> into the end product (whether or not such costs are paid to a domestic
> firm), and any applicable duty (whether or not a duty-free entry
> certificate is issued); or
>
> \(2\) For components manufactured by the Contractor, all costs
> associated with the manufacture of the component, including
> transportation costs as described in paragraph (1) of this definition,
> plus allocable overhead costs, but excluding profit. Cost of
> components does not include any costs associated with the manufacture
> of the end product.

\"Domestic end product\" means\--

> \(1\) An unmanufactured end product mined or produced in the United
> States; or
>
> \(2\) An end product manufactured in the United States, if the cost of
> its components mined, produced, or manufactured in the United States
> exceeds 50 percent of the cost of all its components. Components of
> foreign origin of the same class or kind as those that the agency
> determines are not mined, produced, or manufactured in sufficient and
> reasonably available commercial quantities of a satisfactory quality
> are treated as domestic. Scrap generated, collected, and prepared for
> processing in the United States is considered domestic.

\"End product\" means those articles, materials, and supplies to be
acquired under the contract for pubic use.

\"Foreign end product\" means an end product other than a domestic end
product.

\"United States\" means the 50 States, the District of Columbia, and
outlying areas.

\(b\) The Buy American Act (41 U.S.C. 10a-10d) provides a preference for
domestic end products for supplies acquired for use in the United
States.

\(c\) Offerors may obtain from the Contracting Officer a list of foreign
articles that the Contracting Officer will treat as domestic for this
contract.

\(d\) The Contractor shall deliver only domestic end products except to
the extent that it specified delivery of foreign end products in the
provision of the solicitation entitled \"Buy American Act Certificate.\"

(End of clause)

## 52.227-14 \-- Rights in Data -- General, ALT II, ALT III, ALT IV, and ALT V (JUN 1987) {#rights-in-data-general-alt-ii-alt-iii-alt-iv-and-alt-v-jun-1987 .unnumbered}

\(a\) *Definitions.* \"Computer software,\" as used in this clause,
means computer programs, computer data bases, and documentation thereof.

> \"Data,\" as used in this clause, means recorded information,
> regardless of form or the media on which it may be recorded. The term
> includes technical data and computer software. The term does not
> include information incidental to contract administration, such as
> financial, administrative, cost or pricing, or management information.
>
> \"Form, fit, and function data,\" as used in this clause, means data
> relating to items, components, or processes that are sufficient to
> enable physical and functional interchangeability, as well as data
> identifying source, size, configuration, mating, and attachment
> characteristics, functional characteristics, and performance
> requirements; except that for computer software it means data
> identifying source, functional characteristics, and performance
> requirements but specifically excludes the source code, algorithm,
> process, formulae, and flow charts of the software.
>
> \"Limited rights,\" as used in this clause, means the rights of the
> Government in limited rights data as set forth in the Limited Rights
> Notice of subparagraph (g)(2) if included in this clause.
>
> *\"Limited rights data,\"* as used in this clause, means data (other
> than computer software) that embody trade secrets or are commercial or
> financial and confidential or privileged, to the extent that such data
> pertain to items, components, or processes, developed at private
> expense, including minor modifications thereof.
>
> \"Restricted rights,\" as used in this clause, means the rights of the
> Government in restricted computer software, as set forth in a
> Restricted Rights Notice of subparagraph (g)(3) if included in this
> clause, or as otherwise may be provided in a collateral agreement
> incorporated in and made part of this contract, including minor
> modifications of such computer software.
>
> \"Technical data,\" as used in this clause, means data (other than
> computer software) which are of a scientific or technical nature.
>
> \"Unlimited rights,\" as used in this clause, means the right of the
> Government to use, disclose, reproduce, prepare derivative works,
> distribute copies to the public, and perform publicly and display
> publicly, in any manner and for any purpose, and to have or permit
> others to do so.

\(b\) *Allocation of rights*.

> \(1\) Except as provided in paragraph (c) of this clause regarding
> copyright, the Government shall have unlimited rights in \--
>
> \(i\) Data first produced in the performance of this contract;
>
> \(ii\) Form, fit, and function data delivered under this contract;
>
> \(iii\) Data delivered under this contract (except for restricted
> computer software) that constitute manuals or instructional and
> training material for installation, operation, or routine maintenance
> and repair of items, components, or processes delivered or furnished
> for use under this contract; and
>
> \(iv\) All other data delivered under this contract unless provided
> otherwise for limited rights data or restricted computer software in
> accordance with paragraph (g) of this clause.
>
> \(2\) The Contractor shall have the right to \--
>
> \(i\) Use, release to others, reproduce, distribute, or publish any
> data first produced or specifically used by the Contractor in the
> performance of this contract, unless provided otherwise in paragraph
> (d) of this clause;
>
> \(ii\) Protect from unauthorized disclosure and use those data which
> are limited rights data or restricted computer software to the extent
> provided in paragraph (g) of this clause;
>
> \(iii\) Substantiate use of, add or correct limited rights, restricted
> rights, or copyright notices and to take other appropriate action, in
> accordance with paragraphs (e) and (f) of this clause; and
>
> \(iv\) Establish claim to copyright subsisting in data first produced
> in the performance of this contract to the extent provided in
> subparagraph (c)(1) of this clause.

\(c\) *Copyright* \--

> \(1\) *Data first produced in the performance of the contract*. Except
> as otherwise specifically provided in this contract, the Contractor
> may establish claim to copyright subsisting in any data first produced
> in the performance of this contract. When claim to copyright is made,
> the Contractor shall affix the applicable copyright notice of 17
> U.S.C. 401 or 402 and acknowledgment of Government sponsorship
> (including contract number) to the data when such data are delivered
> to the Government, as well as when the data are published or deposited
> for registration as a published work in the U.S. Copyright Office. For
> data other than computer software, the Contractor grants to the
> Government and others acting on its behalf, a paid-up, nonexclusive,
> irrevocable, worldwide license for all such data to reproduce, prepare
> derivative works, distribute copies to the public, and perform
> publicly and display publicly, by or on behalf of the Government. For
> computer software, the Contractor grants to the Government and others
> acting on its behalf, a paid up, nonexclusive, irrevocable worldwide
> license for all such computer software to reproduce, prepare
> derivative works, and perform publicly and display publicly, by or on
> behalf of the Government.
>
> \(2\) *Data not first produced in the performance of this contract*.
> The Contractor shall not, without prior written permission of the
> Contracting Officer, incorporate in data delivered under this contract
> any data not first produced in the performance of this contract and
> which contains the copyright notice of 17 U.S.C. 401 or 402, unless
> the Contractor identifies such data and grants to the Government, or
> acquires on its behalf, a license of the same scope as set forth in
> subparagraph (c)(1) of this clause; *provided*, however, that if such
> data are computer software the Government shall acquire a copyright
> license as set forth in subparagraph (g)(3) of this clause if included
> in this contract or as otherwise may be provided in a collateral
> agreement incorporated in or made part of this contract.
>
> \(3\) *Removal of copyright notices*. The Government agrees not to
> remove any copyright notices placed on data pursuant to this paragraph
> (c), and to include such notices on all reproductions of the data.

\(d\) *Release, publication and use of data*.

> \(1\) The Contractor shall have the right to use, release to others,
> reproduce, distribute, or publish any data first produced or
> specifically used by the Contractor in the performance of this
> contract, except to the extent such data may be subject to the Federal
> export control or national security laws or regulations, or unless
> otherwise provided in this paragraph of this clause or expressly set
> forth in this contract.
>
> \(2\) The Contractor agrees that to the extent it receives or is given
> access to data necessary for the performance of this contract which
> contain restrictive markings, the Contractor shall treat the data in
> accordance with such markings unless otherwise specifically authorized
> in writing by the Contracting Officer.

\(e\) *Unauthorized marking of data*.

> \(1\) Notwithstanding any other provisions of this contract concerning
> inspection or acceptance, if any data delivered under this contract
> are marked with the notices specified in subparagraph (g)(2) or (g)(3)
> of this clause and use of such is not authorized by this clause, or if
> such data bears any other restrictive or limiting markings not
> authorized by this contract, the Contracting Officer may at any time
> either return the data to the Contractor, or cancel or ignore the
> markings. However, the following procedures shall apply prior to
> canceling or ignoring the markings.

(i) The Contracting Officer shall make written inquiry to the Contractor
    affording the Contractor thirty (30) days from receipt of the
    inquiry to provide written justification to substantiate the
    propriety of the markings;

(ii) If the Contractor fails to respond or fails to provide written
     justification to substantiate the propriety of the markings within
     the thirty (30) day period (or a longer time not exceeding
     ninety (90) days approved in writing by the Contracting Officer for
     good cause shown), the Government shall have the right to cancel or
     ignore the markings at any time after said period and the data will
     no longer be made subject to any disclosure prohibitions.

(iii) If the Contractor provides written justification to substantiate
      the propriety of the markings within the period set in subdivision
      (e)(1)(i) of this clause, the Contracting Officer shall consider
      such written justification and determine whether or not the
      markings are to be canceled or ignored. If the Contracting Officer
      determines that the markings are authorized, the Contractor shall
      be so notified in writing. If the Contracting Officer determines,
      with concurrence of the head of the contracting activity, that the
      markings are not authorized, the Contracting Officer shall furnish
      the Contractor a written determination, which determination shall
      become the final agency decision regarding the appropriateness of
      the markings unless the Contractor files suit in a court of
      competent jurisdiction within ninety (90) days of receipt of the
      Contracting Officer\'s decision. The Government shall continue to
      abide by the markings under this subdivision (e)(1)(iii) until
      final resolution of the matter either by the Contracting
      Officer\'s determination becoming final (in which instance the
      Government shall thereafter have the right to cancel or ignore the
      markings at any time and the data will no longer be made subject
      to any disclosure prohibitions), or by final disposition of the
      matter by court decision if suit is filed.

> \(2\) The time limits in the procedures set forth in subparagraph
> (e)(1) of this clause may be modified in accordance with agency
> regulations implementing the Freedom of Information Act (5 U.S.C. 552)
> if necessary to respond to a request thereunder.
>
> \(3\) This paragraph (e) does not apply if this contract is for a
> major system or for support of a major system by a civilian agency
> other than NASA and the U.S. Coast Guard agency subject to the
> provisions of Title III of the Federal Property and Administrative
> Services Act of 1949.
>
> \(4\) Except to the extent the Government\'s action occurs as the
> result of final disposition of the matter by a court of competent
> jurisdiction, the Contractor is not precluded by this paragraph (e)
> from bringing a claim under the Contract Disputes Act, including
> pursuant to the Disputes clause of this contract, as applicable, that
> may arise as the result of the Government removing or ignoring
> authorized markings on data delivered under this contract.

\(f\) *Omitted or incorrect markings*.

> \(1\) Data delivered to the Government without either the limited
> rights or restricted rights notice as authorized by paragraph (g) of
> this clause, or the copyright notice required by paragraph (c) of this
> clause, shall be deemed to have been furnished with unlimited rights,
> and the Government assumes no liability for the disclosure, use, or
> reproduction of such data. However, to the extent the data has not
> been disclosed without restriction outside the Government, the
> Contractor may request, within six (6) months (or a longer time
> approved by the Contracting Officer for good cause shown) after
> delivery of such data, permission to have notices placed on qualifying
> data at the Contractor\'s expense, and the Contracting Officer may
> agree to do so if the Contractor --

(i) Identifies the data to which the omitted notice is to be applied;

(ii) Demonstrates that the omission of the notice was inadvertent;

> \(iii\) Establishes that the use of the proposed notice is authorized;
> and
>
> \(iv\) Acknowledges that the Government has no liability with respect
> to the disclosure, use, or reproduction of any such data made prior to
> the addition of the notice or resulting from the omission of the
> notice.
>
> \(2\) The Contracting Officer may also
>
> \(i\) permit correction at the Contractor\'s expense of incorrect
> notices if the Contractor identifies the data on which correction of
> the notice is to be made, and demonstrates that the correct notice is
> authorized, or
>
> \(ii\) correct any incorrect notices.

\(g\) *Protection of limited rights data and restricted computer
software.*

> \(1\) When data other than that listed in subdivisions (b)(1)(i),
> (ii), and (iii) of this clause are specified to be delivered under
> this contract and qualify as either limited rights data or restricted
> computer software, if the Contractor desires to continue protection of
> such data, the Contractor shall withhold such data and not furnish
> them to the Government under this contract. As a condition to this
> withholding, the Contractor shall identify the data being withheld and
> furnish form, fit, and function data in lieu thereof. Limited rights
> data that are formatted as a computer data base for delivery to the
> Government are to be treated as limited rights data and not restricted
> computer software.
>
> \(2\) Notwithstanding subparagraph (g)(1) of this clause, the contract
> may identify and specify the delivery of limited rights data, or the
> Contracting Officer may require by written request the delivery of
> limited rights data that has been withheld or would otherwise be
> withholdable. If delivery of such data is so required, the Contractor
> may affix the following \"Limited Rights Notice\" to the data and the
> Government will thereafter treat the data, subject to the provisions
> of paragraphs (e) and (f) of this clause, in accordance with such
> Notice:

**Limited Rights Notice (Jun 1987)**

\(a\) These data are submitted with limited rights under Government
Contract No. \_\_\_\_\_ (and subcontract \_\_\_\_\_\_, if appropriate).
These data may be reproduced and used by the Government with the express
limitation that they will not, without written permission of the
Contractor, be used for purposes of manufacture nor disclosed outside
the Government; except that the Government may disclose these data
outside the Government for the following purposes, if any; provided that
the Government makes such disclosure subject to prohibition against
further use and disclosure: (i) Use (except for manufacture) by support
service contractors; (ii) Evaluation by non-government evaluators; (iii)
Use (except for manufacture) by other contractors participating in the
Government\'s program of which the specific contract is a part, for
information and use in connection with the work performed under each
contract; (iv) Emergency repair or overhaul work.

\(b\) This Notice shall be marked on any reproduction of these data, in
whole or in part.

(End of notice)

\(3\)

> \(i\) Notwithstanding subparagraph (g)(1) of this clause, the contract
> may identify and specify the delivery of restricted computer software,
> or the Contracting Officer may require by written request the delivery
> of restricted computer software that has been withheld or would
> otherwise be withholdable. If delivery of such computer software is so
> required, the Contractor may affix the following \"Restricted Rights
> Notice\" to the computer software and the Government will thereafter
> treat the computer software, subject to paragraphs (e) and (f) of this
> clause, in accordance with the Notice:

**Restricted Rights Notice (Jun 1987)**

\(a\) This computer software is submitted with restricted rights under
Government Contract No. \_\_\_\_\_\_\_ (and subcontract
\_\_\_\_\_\_\_\_, if appropriate). It may not be used, reproduced, or
disclosed by the Government except as provided in paragraph (b) of this
Notice or as otherwise expressly stated in the contract.

\(b\) This computer software may be \--

> \(1\) Used or copied for use in or with the computer or computers for
> which it was acquired, including use at any Government installation to
> which such computer or computers may be transferred;
>
> \(2\) Used or copied for use in a backup computer if any computer for
> which it was acquired is inoperative;
>
> \(3\) Reproduced for safekeeping (archives) or backup purposes;
>
> \(4\) Modified, adapted, or combined with other computer software,
> *provided* that the modified, combined, or adapted portions of the
> derivative software incorporating restricted computer software are
> made subject to the same restricted rights;
>
> \(5\) Disclosed to and reproduced for use by support service
> Contractors in accordance with subparagraphs (b)(1) through (4) of
> this clause, provided the Government makes such disclosure or
> reproduction subject to these restricted rights; and
>
> \(6\) Used or copied for use in or transferred to a replacement
> computer.

\(c\) Notwithstanding the foregoing, if this computer software is
published copyrighted computer software, it is licensed to the
Government, without disclosure prohibitions, with the minimum rights set
forth in paragraph (b) of this clause.

\(d\) Any other rights or limitations regarding the use, duplication, or
disclosure of this computer software are to be expressly stated in, or
incorporated in, the contract.

\(e\) This Notice shall be marked on any reproduction of this computer
software, in whole or in part.

(End of notice)

(ii) Where it is impractical to include the Restricted Rights Notice on
     restricted computer software, the following short-form Notice may
     be used in lieu thereof:

**Restricted Rights Notice Short Form (Jun 1987)**

Use, reproduction, or disclosure is subject to restrictions set forth in
Contract No. \_\_\_\_\_\_\_ (and subcontract, if appropriate) with
\_\_\_\_\_\_\_\_ (name of Contractor and subcontractor).

> (End of notice)
>
> \(iii\) If restricted computer software is delivered with the
> copyright notice of 17 U.S.C. 401, it will be presumed to be published
> copyrighted computer software licensed to the Government without
> disclosure prohibitions, with the minimum rights set forth in
> paragraph (b) of this clause, unless the Contractor includes the
> following statement with such copyright notice: \"Unpublished \--
> rights reserved under the Copyright Laws of the United States.\"

\(h\) *Subcontracting*. The Contractor has the responsibility to obtain
from its subcontractors all data and rights therein necessary to fulfill
the Contractor\'s obligations to the Government under this contract. If
a subcontractor refuses to accept terms affording the Government such
rights, the Contractor shall promptly bring such refusal to the
attention of the Contracting Officer and not proceed with subcontract
award without further authorization.

\(i\) *Relationship to patents*. Nothing contained in this clause shall
imply a license to the Government under any patent or be construed as
affecting the scope of any license or other right otherwise granted to
the Government.

\(j\) The Contractor agrees, except as may be otherwise specified in
this contract for specific data items listed as not subject to this
paragraph, that the Contracting Officer or an authorized representative
may, up to three years after acceptance of all items to be delivered
under this contract, inspect at the Contractor\'s facility any data
withheld pursuant to paragraph (g)(1) of this clause, for purposes of
verifying the Contractor\'s assertion pertaining to the limited rights
or restricted rights status of the data or for evaluating work
performance. Where the Contractor whose data are to be inspected
demonstrates to the Contracting Officer that there would be a possible
conflict of interest if the inspection were made by a particular
representative, the Contracting Officer shall designate an alternate
inspector.

## 52.227-23 \-- Rights to Proposal Data (Technical) (JUN 1987) {#rights-to-proposal-data-technical-jun-1987 .unnumbered}

Except for data contained on pages \_\_\_\_\_, it is agreed that as a
condition of award of this contract, and notwithstanding the conditions
of any notice appearing thereon, the Government shall have unlimited
rights (as defined in the \"Rights in Data \-- General\" clause
contained in this contract) in and to the technical data contained in
the proposal dated \_\_\_\_\_\_\_\_\_\_\_\_, upon which this contract is
based.

(End of Clause)

## 52.239-1 Privacy or Security Safeguards (Aug 1996) {#privacy-or-security-safeguards-aug-1996 .unnumbered}

\(a\) The Contractor shall not publish or disclose in any manner,
without the Contracting Officer\'s written consent, the details of any
safeguards either designed or developed by the Contractor under this
contract or otherwise provided by the Government.-

\(b\) To the extent required to carry out a program of inspection to
safeguard against threats and hazards to the security, integrity, and
confidentiality of Government data, the Contractor shall afford the
Government access to the Contractor\'s facilities, installations,
technical capabilities, operations, documentation, records, and
databases.-

\(c\) If new or unanticipated threats or hazards are discovered by
either the Government or the Contractor, or if existing safeguards have
ceased to function, the discoverer shall immediately bring the situation
to the attention of the other party.

(End of clause)

## 52.244-2 SUBCONTRACTS (AUG 1998), ALTERNATE II (AUG 1998) {#subcontracts-aug-1998-alternate-ii-aug-1998 .unnumbered}

\(a\) Definitions. As used in this clause\--

Approved purchasing system means a Contractor\'s purchasing system that
has been reviewed and approved in accordance with Part 44 of the Federal
Acquisition Regulation (FAR).

Consent to subcontract means the Contracting Officer\'s written consent
for the Contractor to enter into a particular subcontract.

Subcontract means any contract, as defined in FAR Subpart 2.1, entered
into by a subcontractor to furnish supplies or services for performance
of the prime contract or a subcontract. It includes, but is not limited
to, purchase orders, and changes and modifications to purchase orders.

\(b\) This clause does not apply to subcontracts for special test
equipment when the contract contains the clause at FAR 52.245-18,
Special Test Equipment.

\(c\) When this clause is included in a fixed-price type contract,
consent to subcontract is required only on unpriced contract actions
(including unpriced modifications or unpriced delivery orders), and only
if required in accordance with paragraph (d) or (e) of this clause.

\(d\) If the Contractor does not have an approved purchasing system,
consent to subcontract is required for any subcontract that\--

\(1\) Is of the cost-reimbursement, time-and-materials, or labor-hour
type; or

\(2\) Is fixed-price and exceeds\--

\(i\) For a contract awarded by the DoD, the Coast Guard, or the NASA,
the greater of the simplified acquisition threshold or 5 percent of the
total estimated cost of the contract; or

\(ii\) For a contract awarded by a civilian agency other than the Coast
Guard and the NASA, either the simplified acquisition threshold or 5
percent of the total estimated cost of the contract.

\(e\) If the Contractor has an approved purchasing system, the
Contractor nevertheless shall obtain the Contracting Officer\'s written
consent before placing the following subcontracts:

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_    

(f)(1) The Contractor shall notify the Contracting Officer reasonably in
advance of placing any subcontract or modification thereof for which
consent is required under paragraph (c), (d), or (e) of this clause,
including the following information:

\(i\) A description of the supplies or services to be subcontracted.

\(ii\) Identification of the type of subcontract to be used.

\(iii\) Identification of the proposed subcontractor.

\(iv\) The proposed subcontract price.

\(v\) The subcontractor\'s current, complete, and accurate cost or
pricing data and Certificate of Current Cost or Pricing Data, if
required by other contract provisions.

\(vi\) The subcontractor\'s Disclosure Statement or Certificate relating
to Cost Accounting Standards when such data are required by other
provisions of this contract.

\(vii\) A negotiation memorandum reflecting\--

\(A\) The principal elements of the subcontract price negotiations;

\(B\) The most significant considerations controlling establishment of
initial or revised prices;

\(C\) The reason cost or pricing data were or were not required;

\(D\) The extent, if any, to which the Contractor did not rely on the
subcontractor\'s cost or pricing data in determining the price objective
and in negotiating the final price;

\(E\) The extent to which it was recognized in the negotiation that the
subcontractor\'s cost or pricing data were not accurate, complete, or
current; the action taken by the Contractor and the subcontractor; and
the effect of any such defective data on the total price negotiated;

\(F\) The reasons for any significant difference between the
Contractor\'s price objective and the price negotiated; and

\(G\) A complete explanation of the incentive fee or profit plan when
incentives are used. The explanation shall identify each critical
performance element, management decisions used to quantify each
incentive element, reasons for the incentives, and a summary of all
trade-off possibilities considered.

\(2\) If the Contractor has an approved purchasing system and consent is
not required under paragraph (c), (d), or (e) of this clause, the
Contractor nevertheless shall notify the Contracting Officer reasonably
in advance of entering into any (i) cost-plus-fixed-fee subcontract, or
(ii) fixed-price subcontract that exceeds either the simplified
acquisition threshold or 5 percent of the total estimated cost of this
contract. The notification shall include the information required by
paragraphs (f)(1)(i) through (f)(1)(iv) of this clause.

\(g\) Unless the consent or approval specifically provides otherwise,
neither consent by the Contracting Officer to any subcontract nor
approval of the Contractor\'s purchasing system shall constitute a
determination\--

\(1\) Of the acceptability of any subcontract terms or conditions;

\(2\) Of the allowability of any cost under this contract; or

\(3\) To relieve the Contractor of any responsibility for performing
this contract.

\(h\) No subcontract or modification thereof placed under this contract
shall provide for payment on a cost-plus-a-percentage-of-cost basis, and
any fee payable under cost-reimbursement type subcontracts shall not
exceed the fee limitations in FAR 15.404-4(c)(4)(i).

\(i\) The Contractor shall give the Contracting Officer immediate
written notice of any action or suit filed and prompt notice of any
claim made against the Contractor by any subcontractor or vendor that,
in the opinion of the Contractor, may result in litigation related in
any way to this contract, with respect to which the Contractor may be
entitled to reimbursement from the Government.

\(j\) The Government reserves the right to review the Contractor\'s
purchasing system as set forth in FAR Subpart 44.3.

\(k\) Paragraphs (d) and (f) of this clause do not apply to the
following subcontracts, which were evaluated during negotiations:

 \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_    

(End of clause)

## 52.248-1 VALUE ENGINEERING (FEB 2000) {#value-engineering-feb-2000 .unnumbered}

\(a\) General. The Contractor is encouraged to develop, prepare, and
submit Value Engineering Change Proposals (VECPs) voluntarily. The
Contractor shall share in any net acquisition savings realized from
accepted VECPs, in accordance with the incentive sharing rates in
paragraph (f) below.

\(b\) Definitions. \"Acquisition savings,\'\' as used in this clause,
means savings resulting from the application of a VECP to contracts
awarded by the same contracting office or its successor for essentially
the same unit. Acquisition savings include\--

\(1\) Instant contract savings, which are the net cost reductions on
this, the instant contract, and which are equal to the instant unit cost
reduction multiplied by the number of instant contract units affected by
the VECP, less the Contractor\'s allowable development and
implementation costs;

\(2\) Concurrent contract savings, which are net reductions in the
prices of other contracts that are definitized and ongoing at the time
the VECP is accepted; and

\(3\) Future contract savings, which are the product of the future unit
cost reduction multiplied by the number of future contract units in the
sharing base. On an instant contract, future contract savings include
savings on increases in quantities after VECP acceptance that are due to
contract modifications, exercise of options, additional orders, and
funding of subsequent year requirements on a multiyear contract.

\"Collateral costs,\" as used in this clause, means agency cost of
operation, maintenance, logistic support, or Government-furnished
property.

\"Collateral savings,\" as used in this clause, means those measurable
net reductions resulting from a VECP in the agency\'s overall projected
collateral costs, exclusive of acquisition savings, whether or not the
acquisition cost changes.

\"Contracting office\" includes any contracting office that the
acquisition is transferred to, such as another branch of the agency or
another agency\'s office that is performing a joint acquisition action.

\"Contractor\'s development and implementation costs,\" as used in this
clause, means those costs the Contractor incurs on a VECP specifically
in developing, testing, preparing, and submitting the VECP, as well as
those costs the Contractor incurs to make the contractual changes
required by Government acceptance of a VECP.

\"Future unit cost reduction,\" as used in this clause, means the
instant unit cost reduction adjusted as the Contracting Officer
considers necessary for projected learning or changes in quantity during
the sharing period. It is calculated at the time the VECP is accepted
and applies either (1) throughout the sharing period, unless the
Contracting Officer decides that recalculation is necessary because
conditions are significantly different from those previously anticipated
or (2) to the calculation of a lump-sum payment, which cannot later be
revised.

\"Government costs,\" as used in this clause, means those agency costs
that result directly from developing and implementing the VECP, such as
any net increases in the cost of testing, operations, maintenance, and
logistics support. The term does not include the normal administrative
costs of processing the VECP or any increase in this contract\'s cost or
price resulting from negative instant contract savings.

\"Instant contract,\" as used in this clause, means this contract, under
which the VECP is submitted. It does not include increases in quantities
after acceptance of the VECP that are due to contract modifications,
exercise of options, or additional orders. If this is a multiyear
contract, the term does not include quantities funded after VECP
acceptance. If this contract is a fixed-price contract with prospective
price re-determination, the term refers to the period for which firm
prices have been established.

\"Instant unit cost reduction\" means the amount of the decrease in unit
cost of performance (without deducting any Contractor\'s development or
implementation costs) resulting from using the VECP on this, the instant
contract. If this is a service contract, the instant unit cost reduction
is normally equal to the number of hours per line-item task saved by
using the VECP on this contract, multiplied by the appropriate contract
labor rate.

\"Negative instant contract savings\" means the increase in the cost or
price of this contract when the acceptance of a VECP results in an
excess of the Contractor\'s allowable development and implementation
costs over the product of the instant unit cost reduction multiplied by
the number of instant contract units affected.

\"Net acquisition savings\" means total acquisition savings, including
instant, concurrent, and future contract savings, less Government costs.

\"Sharing base,\" as used in this clause, means the number of affected
end items on contracts of the contracting office accepting the VECP.

Sharing period, as used in this clause, means the period beginning with
acceptance of the first unit incorporating the VECP and ending at a
calendar date or event determined by the contracting officer for each
VECP.

\"Unit,\" as used in this clause, means the item or task to which the
Contracting Officer and the Contractor agree the VECP applies.

\"Value Engineering Change Proposal (VECP)\" means a proposal that\--

\(1\) Requires a change to this, the instant contract, to implement; and

\(2\) Results in reducing the overall projected cost to the agency
without impairing essential functions or characteristics; provided, that
it does not involve a change\--

\(i\) In deliverable end item quantities only;

\(ii\) In research and development (R&D) end items or R&D test
quantities that is due solely to results of previous testing under this
contract; or

\(iii\) To the contract type only.

\(c\) VECP preparation. As a minimum, the Contractor shall include in
each VECP the information described in subparagraphs (1) through (8)
below. If the proposed change is affected by contractually required
configuration management or similar procedures, the instructions in
those procedures relating to format, identification, and priority
assignment shall govern VECP preparation. The VECP shall include the
following:

\(1\) A description of the difference between the existing contract
requirement and the proposed requirement, the comparative advantages and
disadvantages of each, a justification when an item\'s function or
characteristics are being altered, the effect of the change on the end
item\'s performance, and any pertinent objective test data.

\(2\) A list and analysis of the contract requirements that must be
changed if the VECP is accepted, including any suggested specification
revisions.

\(3\) Identification of the unit to which the VECP applies.

\(4\) A separate, detailed cost estimate for (i) the affected portions
of the existing contract requirement and (ii) the VECP. The cost
reduction associated with the VECP shall take into account the
Contractor\'s allowable development and implementation costs, including
any amount attributable to subcontracts under the Subcontracts paragraph
of this clause, below.

\(5\) A description and estimate of costs the Government may incur in
implementing the VECP, such as test and evaluation and operating and
support costs.

\(6\) A prediction of any effects the proposed change would have on
collateral costs to the agency.

\(7\) A statement of the time by which a contract modification accepting
the VECP must be issued in order to achieve the maximum cost reduction,
noting any effect on the contract completion time or delivery schedule.

\(8\) Identification of any previous submissions of the VECP, including
the dates submitted, the agencies and contract numbers involved, and
previous Government actions, if known.

\(d\) Submission. The Contractor shall submit VECPs to the Contracting
Officer, unless this contract states otherwise. If this contract is
administered by other than the contracting office, the Contractor shall
submit a copy of the VECP simultaneously to the Contracting Officer and
to the Administrative Contracting Officer.

\(e\) Government action. (1) The Contracting Officer will notify the
Contractor of the status of the VECP within forty-five (45) calendar
days after the contracting office receives it. If additional time is
required, the Contracting Officer will notify the Contractor within the
forty-five (45) day period and provide the reason for the delay and the
expected date of the decision. The Government will process VECPs
expeditiously; however, it shall not be liable for any delay in acting
upon a VECP.

\(2\) If the VECP is not accepted, the Contracting Officer will notify
the Contractor in writing, explaining the reasons for rejection. The
Contractor may withdraw any VECP, in whole or in part, at any time
before it is accepted by the Government. The Contracting Officer may
require that the Contractor provide written notification before
undertaking significant expenditures for VECP effort.

\(3\) Any VECP may be accepted, in whole or in part, by the Contracting
Officer\'s award of a modification to this contract citing this clause
and made either before or within a reasonable time after contract
performance is completed. Until such a contract modification applies a
VECP to this contract, the Contractor shall perform in accordance with
the existing contract. The decision to accept or reject all or part of
any VECP is a unilateral decision made solely at the discretion of the
Contracting Officer.

\(f\) Sharing rates. If a VECP is accepted, the Contractor shall share
in net acquisition savings according to the percentages shown in the
table below. The percentage paid the Contractor depends upon (1) this
contract\'s type (fixed-price, incentive, or cost-reimbursement), (2)
the sharing arrangement specified in paragraph (a) above (incentive,
program requirement, or a combination as delineated in the Schedule),
and (3) the source of the savings (the instant contract, or concurrent
and future contracts), as follows:

**CONTRACTOR\'S SHARE OF NET ACQUISITION SAVINGS**

(Figures in percent)

  ------------------------ --------------- --------------- --------------- ---------------
  Contract Type            Incentive                       Program         
                           (Voluntary)                     Requirement     
                                                           (Mandatory)     

                           Instant         Concurrent and  Instant         Concurrent and
                           Contract Rate   Future Contract Contract Rate   Future Contract
                                           Rate                            Rate

  Fixed-price (includes    N/A             N/A             N/A             N/A
  fixed-price-award-fee;                                                   
  excludes other                                                           
  fixed-price incentive                                                    
  contracts)                                                               

  Incentive (fixed-price   N/A             N/A             N/A             N/A
  or cost) (other than                                                     
  award fee)                                                               

  Cost-reimbursement       When            When            When            When
  (includes                incentivized,   incentivized,   incentivized,   incentivized,
  cost-plus-award-fee;     will be done    will be done    will be done    will be done
  excludes other cost-type under the Award under the Award under the Award under the Award
  incentive Contracts)     Fee Program     Fee Program     Fee Program     Fee Program
  ------------------------ --------------- --------------- --------------- ---------------

(1) The Contracting Officer may increase the Contractor\'s sharing rate
    to as high as 75 percent for each VECP.

(2) Same sharing arrangement as the contract\'s profit or fee adjustment
    formula.

(3) The Contracting Officer may increase the Contractor\'s sharing rate
    to as high as 50 percent for each VECP.

\(g\) Calculating net acquisition savings.

\(1\) Acquisition savings are realized when (i) the cost or price is
reduced on the instant contract, (ii) reductions are negotiated in
concurrent contracts, (iii) future contracts are awarded, or (iv)
agreement is reached on a lump-sum payment for future contract savings
(see subparagraph (i)(4) below). Net acquisition savings are first
realized, and the Contractor shall be paid a share, when Government
costs and any negative instant contract savings have been fully offset
against acquisition savings.

\(2\) Except in incentive contracts, Government costs and any price or
cost increases resulting from negative instant contract savings shall be
offset against acquisition savings each time such savings are realized
until they are fully offset. Then, the Contractor\'s share is calculated
by multiplying net acquisition savings by the appropriate Contractor\'s
percentage sharing rate (see paragraph (f) above). Additional Contractor
shares of net acquisition savings shall be paid to the Contractor at the
time realized.

\(3\) If this is an incentive contract, recovery of Government costs on
the instant contract shall be deferred and offset against concurrent and
future contract savings. The Contractor shall share through the contract
incentive structure in savings on the instant contract items affected.
Any negative instant contract savings shall be added to the target cost
or to the target price and ceiling price, and the amount shall be offset
against concurrent and future contract savings.

\(4\) If the Government does not receive and accept all items on which
it paid the Contractor\'s share, the Contractor shall reimburse the
Government for the proportionate share of these payments.

\(h\) Contract adjustment. The modification accepting the VECP (or a
subsequent modification issued as soon as possible after any
negotiations are completed) shall\--

\(1\) Reduce the contract price or estimated cost by the amount of
instant contract savings, unless this is an incentive contract;

\(2\) When the amount of instant contract savings is negative, increase
the contract price, target price and ceiling price, target cost, or
estimated cost by that amount;

\(3\) Specify the Contractor\'s dollar share per unit on future
contracts, or provide the lump-sum payment;

\(4\) Specify the amount of any Government costs or negative instant
contract savings to be offset in determining net acquisition savings
realized from concurrent or future contract savings; and

\(5\) Provide the Contractor\'s share of any net acquisition savings
under the instant contract in accordance with the following:

\(i\) Fixed-price contracts\--add to contract price.

\(ii\) Cost-reimbursement contracts\--add to contract fee.

\(iii\) Concurrent and future contract savings.

\(1\) Payments of the Contractor\'s share of concurrent and future
contract savings shall be made by a modification to the instant contract
in accordance with subparagraph (h)(5) above. For incentive contracts,
shares shall be added as a separate firm-fixed-price line item on the
instant contract. The Contractor shall maintain records adequate to
identify the first delivered unit for 3 years after final payment under
this contract.

\(2\) The Contracting Officer shall calculate the Contractor\'s share of
concurrent contract savings by (i) subtracting from the reduction in
price negotiated on the concurrent contract any Government costs or
negative instant contract savings not yet offset and (ii) multiplying
the result by the Contractor\'s sharing rate.

\(3\) The Contracting Officer shall calculate the Contractor\'s share of
future contract savings by (i) multiplying the future unit cost
reduction by the number of future contract units scheduled for delivery
during the sharing period, (ii) subtracting any Government costs or
negative instant contract savings not yet offset, and (iii) multiplying
the result by the Contractor\'s sharing rate.

\(4\) When the Government wishes and the Contractor agrees, the
Contractor\'s share of future contract savings may be paid in a single
lump sum rather than in a series of payments over time as future
contracts are awarded. Under this alternate procedure, the future
contract savings may be calculated when the VECP is accepted, on the
basis of the Contracting Officer\'s forecast of the number of units that
will be delivered during the sharing period. The Contractor\'s share
shall be included in a modification to this contract (see subparagraph
(h)(3) above) and shall not be subject to subsequent adjustment.

\(5\) Alternate no-cost settlement method. When, in accordance with
subsection 48.104-4 of the FAR, the Government and the Contractor
mutually agree to use the no-cost settlement method, the following
applies:

\(i\) The Contractor will keep all the savings on the instant contract
and on its concurrent contracts only.

\(ii\) The Government will keep all the savings resulting from
concurrent contracts placed on other sources, savings from all future
contracts, and all collateral savings.

\(j\) Collateral savings. If a VECP is accepted, the Contracting Officer
will increase the instant contract amount, as specified in paragraph
(h)(5) of this clause, by a rate from 20 to 100 percent, as determined
by the Contracting Officer, of any projected collateral savings
determined to be realized in a typical year of use after subtracting any
Government costs not previously offset. However, the Contractor\'s share
of collateral savings will not exceed the contract\'s firm-fixed-price,
target price, target cost, or estimated cost, at the time the VECP is
accepted, or \$100,000, whichever is greater. The Contracting Officer
will be the sole determiner of the amount of collateral savings.

\(k\) Relationship to other incentives. Only those benefits of an
accepted VECP not rewardable under performance, design-to-cost
(production unit cost, operating and support costs, reliability and
maintainability), or similar incentives shall be rewarded under this
clause. However, the targets of such incentives affected by the VECP
shall not be adjusted because of VECP acceptance. If this contract
specifies targets but provides no incentive to surpass them, the value
engineering sharing shall apply only to the amount of achievement better
than target.

\(l\) Subcontracts. The Contractor shall include an appropriate value
engineering clause in any subcontract of \$100,000 or more and may
include one in subcontracts of lesser value. In calculating any
adjustment in this contract\'s price for instant contract savings (or
negative instant contract savings), the Contractor\'s allowable
development and implementation costs shall include any subcontractor\'s
allowable development and implementation costs, and any value
engineering incentive payments to a subcontractor, clearly resulting
from a VECP accepted by the Government under this contract. The
Contractor may choose any arrangement for subcontractor value
engineering incentive payments; provided that the payments shall not
reduce the Government\'s share of concurrent or future contract savings
or collateral savings.

\(m\) Data. The Contractor may restrict the Government\'s right to use
any part of a VECP or the supporting data by marking the following
legend on the affected parts:

\"These data, furnished under the Value Engineering clause of contract .
. . . . . . . . . , shall not be disclosed outside the Government or
duplicated, used, or disclosed, in whole or in part, for any purpose
other than to evaluate a VECP submitted under the clause. This
restriction does not limit the Government\'s right to use information
contained in these data if it has been obtained or is otherwise
available from the Contractor or from another source without
limitations.\"

If a VECP is accepted, the Contractor hereby grants the Government
unlimited rights in the VECP and supporting data, except that, with
respect to data qualifying and submitted as limited rights technical
data, the Government shall have the rights specified in the contract
modification implementing the VECP and shall appropriately mark the
data. (The terms \"unlimited rights\" and \"limited rights\" are defined
in Part 27 of the FAR.)

(End of clause)

## 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)  {#clauses-incorporated-by-reference-feb-1998 .unnumbered}

This contract incorporates one or more clauses by reference, with the
same force and effect as if they were given in full text. Upon request,
the Contracting Officer will make their full text available. Also, the
full text of a clause may be accessed electronically at this/these
address(es):

http://farsite.hill.af.mil/vffara.htm

http://www.arnet.gov/far/

(End of clause)

## 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984) {#authorized-deviations-in-clauses-apr-1984 .unnumbered}

\(a\) The use in this solicitation or contract of any FAR (48 CFR
Chapter 1) clause with an authorized deviation is indicated by the
addition of \"(DEVIATION)\" after the date of the clause.

b.  The use in this solicitation or contract of any [     ]{.underline}
    (48 CFR [     ]{.underline}) clause with an authorized deviation is
    indicated by the addition of \"(DEVIATION)\" after the name of the
    regulation.

**Section J -- List of Documents, Exhibits, and Other Attachments**

1.  Statement of Objectives (SOO)

2.  ERA Requirements Document (RD)

3.  Concept of Operations (ConOps)

4.  Down-select Criteria

5.  Preliminary Work Breakdown Structure

6.  Contract Data Requirements List

7.  Facilities Approach

8.  Government Furnished Property

9.  Non-Disclosure Agreement Template

10. Past Performance Questionnaire

11. List of Acronyms

12. Award Fee Template

13. NARA's Contractor Interface Methodology

14. NARA Enterprise Architecture

15. BPR Findings

16. DD-254 Form

17. ERA Deployment Concept

**Attachment 1 to Section J**

**Statement of Objectives (SOO)**

ERA System Development Statement of Objectives

# Purpose of the Statement of Objectives (SOO) 

This Statement of Objectives (SOO) describes the contract, technical,
management and NARA business objectives of the Electronic Records
Archives (ERA) acquisition. The SOO also describes the National Archives
and Records Administration's (NARA's) context, constraints, and
dependencies for the ERA acquisition.

This SOO takes precedence over all other ERA system descriptive Request
for Proposal (RFP) documentation.

# Introduction/Overview

NARA ensures, for the citizen and the public servant, the President and
the Congress and the Courts, ready access to essential evidence that
documents the rights of citizens, the actions of federal officials, and
the national experience. NARA is a public trust that plays a key role in
fostering effective and responsible government through management of the
life cycle of records in all three Branches of the federal government
and through sustained access to historically valuable records in the
National Archives and the Presidential Libraries. These records enable
people to inspect for themselves what the government has done, allow
officials and agencies to review their actions, and help citizens hold
them accountable.

Increasingly, these records are created and maintained in electronic
formats. To continue to fulfill its mission, NARA needs to respond
effectively to the challenge posed by the diversity, complexity, and
enormous volume of electronic records being created today and the
rapidly changing nature of the systems that are used to create them. ERA
will be a comprehensive, systematic, and dynamic means for preserving
virtually any kind of electronic record, free from dependence on any
specific hardware or software. ERA will manage lifecycle activities for
all records.

There is no single commercial solution available today that meets the
full end-to-end requirements for ERA. This SOO describes ERA's
objectives and the way NARA must capture, preserve, and provide access
to electronic records. The future of NARA's mission depends on the
successful development and implementation of ERA.

# The ERA Program

The Archivist of the United States established the ERA Program to
address critical issues in the creation, management, and use of
electronic records. As a program, ERA comprises the policies,
procedures, practices, and the necessary technology that will enable
NARA to build the ERA System to receive, preserve, and provide access to
electronic records and improve the productivity of NARA business
processes.

ERA will be the catalyst for fundamental changes in retention, control,
transmission, and access to electronic records and will provide
management of electronic records life cycle activities. NARA will
develop tools, processes, policies, and standards by which it can
preserve and make available increasingly complex electronic records.

ERA will be the major means through which NARA realizes its target
Enterprise Architecture. A full description of the NARA target
architecture is detailed in the *NARA Enterprise Architecture (EA)*
document in Section J-14.

Some internal NARA systems as well as systems external to NARA will have
to interface with ERA. A description of these systems and the high level
requirements for integrating them with ERA are described in the *ERA
Requirements Document (RD)* in Section J-2*.*

NARA intends the ERA architecture and design to be evolvable, scalable,
and extensible over time in order to effectively insulate records
against hardware or software dependence and support system
maintainability. ERA's evolvability will be achieved by accommodating
technology insertion seamlessly over time using standard Application
Program Interfaces (APIs) and industry accepted interfaces. ERA will be
scalable by adding hardware when required, however this hardware
infusion will result in horizontal scaling (i.e., along the lines of a
flattened architecture). ERA must capitalize on the most efficient and
cost-effective hardware at a given point in time when fielding a system,
while at the same time anticipating the cost/performance curve for
technology insertion. ERA will be deemed extensible by the ease that new
record types, data types, and services on these various types can be
added to the system without redesign or extensive software engineering.
NARA intends to create an ERA solution that minimizes operation and
support costs throughout the life of the system.

# Program Phases & Increments

The ERA program will consist of a System Analysis and Design phase, five
(5) increments and associated operations and support. The following
sections are a description of the System Analysis and Design phase, the
ERA increments, and associated Operation and Support of the ERA system.

## System Analysis and Design Phase

During system analysis and design each contractor will perform a system
analysis and produce a high-level design of the system that will include
all system elements. During system analysis, the requirements contained
in the ERA Requirements Document will be further decomposed into
detailed specifications. The requirements will be allocated to
individual system elements (hardware, software, and operations) as well
as to the increments. The final output of this activity will be a System
Requirements Specification (SyRS) and System Requirements Review (SRR).

The system design activity will follow the system analysis activity.
Each contractor will identify the functions to be performed by the
system, allocate these functions to subsystems, and define the flows of
information and the interfaces between the subsystems and components.
Each of the major Configuration Items (CIs) in the system will be
identified and defined during the system design phase. Each CI will be
described in terms of what its functionality is within the system. The
final output of this activity will be the System Design Document (SDD),
which will be presented at a System Design Review (SDR).

## ERA Increments

NARA is seeking an ERA solution where each of ERA's five increments
meets the performance objectives for that increment, as laid out in
section 6 below. The completion of Increment 1 will provide an ERA
Initial Operational Capability (IOC). At a minimum, Increment 1 of ERA
will include end-to-end workflow functionality of core records
life-cycle management functions of NARA. It will also provide for the
capability to ingest and store electronic records in the format in which
they are received. The completion of Increment 5 will provide an ERA
Full Operational Capability (FOC). Operation and support of the system
will be provided with each increment.

# Acquisition Strategy

The contract period of performance, including all options, will be eight
(8) years. The intent of this acquisition is to select one or two
contractors for the initial System Analysis and Design phase. At the
completion of this phase, NARA will conduct a down-select activity to
select one contractor for subsequent development, fielding, and
operation and support of ERA's increments. The down-select criteria for
selection are provided in Section J-4 of the RFP. Each of the increments
will be offered as options. The initial option period (increment 1) will
be for two (2) years, and the options for the remaining increments be
for one (1) year each. Operation and Support (O&S) of the system will be
offered as options as well. The final one-year option period will be
only for O&S of the system as delivered at the end of the fifth
increment.

An Award Fee Plan will be used to incentivize the performance of the ERA
system development program (Increments 1 through 5) and operation and
support of ERA.

NARA is seeking an ERA system that balances the use of COTS and new
software development to achieve the most reliable, cost effective, and
maintainable system for the government.

NARA desires a collaborative working relationship with the development
contractor that integrates with the processes, procedures, and tools
used by the ERA Program Management Office (PMO) in the areas of program
management, risk management, requirements management, quality assurance,
configuration management, and test and evaluation.

NARA desires a contractor that will perform at or above SW-CMM Level
III.

# Program Performance Objectives

The objectives of the ERA program are as follows:

1.  Demonstrate government acceptance in the operational environment in
    accordance with the following schedule:

-   Initial Operational Capability - no later than three years after
    contract award

-   Full Operational Capability (FOC) - no later than seven years after
    contract award

\[ERA Performance Objectives, by Increment, TBD\]

# Deployment Approach

The ERA system requires deployment and design approaches that support
its unique nature and mission goals. The Government will maintain
ownership and control of at least one copy of its archival holdings at
all classification levels. The Government will own all hardware,
software, and equipment for the core system containing that copy.  The
core system must reside at sites that are owned or controlled by the
Government. The design and deployment of ERA must allow for contracting
out of record processing and access support to third parties, including
provision of value added services on record holdings by industry and
academia. Technically, the system design must avoid single point/site of
failure situations, must provide for graceful performance degradation of
the system when failures occur, and support maintenance of system
operations in face of remedial maintenance, preventative maintenance,
and planned upgrades/changes. Highlights of the ERA deployment strategy
include:

(a) NARA will accommodate the use of outsourcing of processing and
    hosting services while retaining NARA's stewardship of the records
    entrusted to it.

(b) The ERA system will be built up from components that provide ERA
    services.

(c) The ERA core system is a group of instances that reliably preserve
    and service a full copy of all records for which NARA is
    responsible. The core system includes any classified instances that
    may be required.

(d) An active safe store approach will manage backup copies of records.
    In this approach, individual ERA sites act as the safe store for
    other ERA sites.

(e) The designated installation sites will controlled, but not
    necessarily owned, by the Government.

(f) NARA may, in accordance with Government software and data rights,
    make the core system software and specifications available to
    industry, academia, and other government agencies.

Refer to Section J-17, ERA Deployment Concept for more information on
the deployment concepts that will be supported by ERA.

**Attachment 2 to Section J**

**ERA Requirements Document (RD)**

**(See Separate Attachment)**

**Attachment 3 to Section J**

**Concept of Operations (ConOps)**

**(See Separate Attachment)**

**Attachment 4 to Section J**

**"Down-select" Criteria for the System Analysis and Design Phase**

**"Down-select" Criteria at the Completion of the System Analysis and
Design Phase**

# Factors and Subfactors for Award

Contractors will be evaluated based on the following evaluation factors,
which are listed in descending order of importance.

> Factor 1 Technical
>
> Factor 2 Management
>
> Factor 3 Price

Within Factor 1, the Technical factor, there are two subfactors, which
will be evaluated separately. These subfactors are listed in descending
order of importance.

Subfactor 1 Technical Solution

Subfactor 2 System & Software Engineering Methodology

Within Factor 2, the Management factor, there are three subfactors,
which will be evaluated separately. These subfactors are listed in
descending order of importance.

Subfactor 1 Management Plan

Subfactor 2 Management Team

Subfactor 3 Management Approach

## Factor 1, Technical 

The Contractor's ERA System Requirements Specification (SyRS) and
architecture and design will be evaluated to determine if it
demonstrates a clear understanding of the problem and offers a solid and
comprehensive solution for addressing ERA objectives and requirements.
In addition the Contractor's system and software engineering methodology
will be evaluated for soundness and comprehensiveness.

### Subfactor 1, Technical Solution 

The areas below will be considered in the rating of the Technical
Solution:

[Understanding of the Problem]{.underline} - The Contractor's SyRS will
be evaluated to determine how well the Contractor's solution meets the
ERA mission. The Contractor's architecture and design will be evaluated
to determine how well it meets the Government's goals for the system,
implements NARA's business rules and archival processes for electronic
records, and meets the technical challenges and risks for electronic
records archiving.

[Architecture]{.underline} - The Contractor's architecture, design, and
approach will be evaluated to determine how evolvable, scalable, and
extensible it is. The architecture will be evaluated for its ability to
allow for different physical implementations during design and
deployment. The architectural approach to security will be evaluated.
The architecture will also be evaluated for adherence to the NARA
Enterprise Architecture (EA). The architecture will be evaluated to
determine the degree to which it exhibits sound design characteristics
and how appropriately it applies the use of COTS and Non-Developmental
Items (NDIs).

[Design]{.underline} - The Contractor's system design will be evaluated
for reasonableness and consistency with the Contractor's architecture.
The Contractor's Requirements Validation Matrix (RVM) will be evaluated
to determine how thoroughly it addresses all SyRS requirements and its
consistency and traceability with the Contractor's Design. The
Contractor's RVM and design will also be evaluated to determine how well
they are reflected in the Contractor's Management Plan. Furthermore,
each Contractor will be evaluated on the solution and technology
offered.

[Risk]{.underline} - The government will review the risk associated with
the Contractor's ERA SyRS and architecture/design.

### Subfactor 2, System and Software Engineering Methodology 

The Government will evaluate the Contractor's system and software
engineering methodology to determine how comprehensive and sound they
are and how effectively they have been performed under the base
contract. The Contractor's systems and software engineering processes,
procedures and controls as implemented on the contract will be evaluated
to determine how well they address the key drivers of system analysis
and design. The results of the contractor Software Capability Evaluation
(SCE) will be evaluated. Critical components of the evaluation will
include both methodology and the process used to carry out the
engineering of the system. The Contractor's systems and software
engineering methodology will be evaluated to determine its effectiveness
with respect to system analysis, requirements analysis, and system and
software design. The Contractor's processes will be evaluated to ensure
that best engineering practices are being followed in the areas of
configuration management, requirements management, and QA. A risk rating
will be assessed that characterizes the risk associated with the
Contractor's systems and software engineering methodology.

## Factor 2, Management 

The Contractor's management plan as implemented will be evaluated to
determine the extent to which it was comprehensive and fully integrated.
The Contractor's management team will be evaluated for depth and breadth
of experience and how well its organization met the needs of ERA PMO.
Finally, the Contractor's management approach will be evaluated to
determine how well its methodology as actually implemented addressed the
communication, risk management, performance metrics management,
subcontract management, and transition management needs of ERA.

### Subfactor 1, Management Plan 

The Contractor's Performance Work Statement (PWS), Contract Work
Breakdown Structure (CWBS), Integrated Plan and Schedule, and
Deliverable List will be evaluated to determine the extent it was
followed. The Contractor's program performance metrics reporting will be
evaluated to determine how effectively and efficiently they measured
program performance. The award fee plan will be evaluated to determine
if it is reasonable, able to be performed, reduces program risk, is
measurable, aligned with ERA performance objectives and performance
standards, and it effectively motivates the Contractor to improve
performance in the areas rated, while achieving acceptable performance
in all other areas.

The Government will evaluate the Contractor's award fee plan. A risk
rating will be assessed that characterizes the risk associated with the
Contractor's management plan.

### Subfactor 2, Management Team 

The Contractor's management team will be evaluated to determine if it
effectively managed the base contract tasks of ERA and provided an
integrated organization that effectively controlled ERA analysis and
design activities, including work performed by subcontractors. The
performance of the key personnel provided by the Contractor will be
evaluated on how well they meet ERA PMO expectations. The availability
of key personnel for work on ERA during the System Analysis and Design
phase will also be evaluated. A risk rating will be assessed that
characterizes the risk associated with the Contractor's management team.

Each Contractor will be evaluated on how well they established and
maintained positive relationships with the NARA PMO including its
support team, to include how well they provided ready access by NARA PMO
and its support team to all information needed to monitor the contract,
including performance metrics.

### Subfactor 3, Management Approach 

The management approach as implemented on the contract will be evaluated
to determine how efficient and effective it was and how well it provided
integrated management information that kept the contractor program
manager and the government well informed and the system and software
engineering activities closely coordinated.

The following items will be considered when evaluating the Contractor's
management approach:

[Communication]{.underline} - The Contractor's program communications
with the NARA ERA PMO will be evaluated for soundness and
comprehensiveness. The Contractor provision of clear lines of
communication between the Contractor's team and the Government for
problem identification, mitigation and resolution will also be
evaluated. The Government will evaluate how well the Contractor provided
the Government visibility into the Contractor's activities, providing
ready access to deliverables and work in progress, and allowed for ease
of coordination of activities between the Contractor and the Government.
The Contractor provision of facilities when needed to Government
representatives, including Government employees, and ERA PMO support
staff will also be evaluated.

[Risk Management]{.underline} - The Contractor will be evaluated on its
implementation of risk management, including risk identification, risk
characterization, risk mitigation, risk tracking, and the extent to
which this was a fully institutionalized and continuous process.

[Performance Metrics]{.underline} **-** The Contractor's implementation
of program performance metrics will be evaluated to determine if it
provided an effective mechanism for monitoring and evaluating project
performance, including ease of review by the Government. Its Earned
Value Management System (EVMS) will be evaluated as to whether it
provided efficient and effective program measures that allowed the
Government to accurately monitor and measure the work and related cost;
the EVMS will also be evaluated for American National Standards
Institute (ANSI) 748 compliance.

[Subcontract Management]{.underline} - The Contractor's subcontract
management performance will be evaluated to determine how effectively
subcontractors have been managed and controlled, and how well
subcontractor staff and activities were integrated into the Contractor's
management and technical processes and procedures. The Contractor will
be evaluated for compliance with the socioeconomic goals provided in its
subcontracting plan.

[Risk]{.underline} - The government will review the risk associated with
the Contractor's management of the contract.

## Factor 3, Cost and Price (may not be required)

The Operation and Support (O&S) CLINS will be proposed by the
contractors during performance of the Basic Contract, System Analysis
and Design Phase. These proposals will be evaluated for price. These
priced O&S CLINS will be added to the development contract price to
arrive at the total life cycle ERA system cost. The total life cycle
cost will be evaluated against the management and technical factors and
NARA will award the Increment 1optional CLIN to the contractor with the
overall best value to NARA.

The total price to the Government for evaluation purposes will be
derived as the sum of the life cycle cost for all priced options plus
maximum award fee.

**Attachment 5 to Section J**

**Preliminary Work Breakdown Structure**

(Placeholder)

**Attachment 6 to Section J**

**Contract Data Requirements List**

  --------------------------------------------------------------------------------
  **ID   **CLIN**   **Title**          **Frequency**   **Comments**
  \#**                                                 
  ------ ---------- ------------------ --------------- ---------------------------
  1      0001       System             One time        Must include traceability
                    Requirements                       matrix to ERA Requirements
                    Specification                      Document (RD). In
                    (SyRS)                             Contractor format. Also
                                                       must separately include
                                                       electronic delivery of
                                                       system requirements in
                                                       Rational Requisite Pro
                                                       database format

  2      0001       System             One Time        Presentation and other
                    Requirements                       supporting materials used
                    Review (SRR)                       in the review

  3      0001       System Design      One Time        Must include traceability
                    Document (SDD)                     matrix to SyRS. In
                                                       Contractor format.

  4      0001       System Design      One Time        Presentation and other
                    Review (SDR)                       supporting materials used
                                                       in the review

  5                 Monthly status     Monthly         
                    review                             

  6                 Monthly status     Monthly         
                    report                             
  --------------------------------------------------------------------------------

**Attachment 7 to Section J**

**Facilities Approach**

(Placeholder)

**Attachment 8 to Section J**

**Government Furnished Property**

(Placeholder)

**Attachment 9 to Section J**

**NON-DISCLOSURE AGREEMENT**

**NON-DISCLOSURE AGREEMENT**

I, \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_, acknowledge
that confidential and proprietary information may be generated or made
available during the course of performance of Contract
\_\_\_\_\_\_\_\_\_\_\_\_\_\_, with the National Archives and Records
Administration (NARA). I agree not to disclose outside of my
organization, any such information, regardless of medium, received or
generated under this task order, unless the NARA Contracting Officer has
given prior written approval to release the specific information or the
information is otherwise in the public domain before the date of
release.

It is understood that, under this task order, certain proprietary and/or
confidential information may be exchanged which shall be protected as
described in this agreement. This agreement extends to information that
NARA has received under non-disclosure agreements from other entities or
organizations.

Proprietary or confidential information is defined as written
information received from another party that is marked or identified as
proprietary or confidential or is verbally identified as proprietary or
confidential at the time it was received or generated.

ACCEPTED:

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Signature

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Name (Typed or Printed)

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Title

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Date

**Attachment 10 to Section J**

Past Performance Questionnaire

Past Performance Questionnaire

Provide the information requested below for each contract/program being
described. Provide frank, concise comments regarding your performance on
the contracts you identify. Provide a separate completed form for each
contract/program submitted.

**A: Offeror/Contract Identification Information**

  ------------------------------- ---------------------------------------
  **Offeror Name                  
  (Company/Division):**           

  **Offeror Location:**           

  **CAGE Code:**                  

  **DUNS Number:**                
  ------------------------------- ---------------------------------------

**NOTE:** If the company or division or location performing this effort
is different than the Offeror or the relevance of this effort to the
instant acquisition is impacted by any company/corporate organizational
change, note those changes. Refer to the \"Organizational Structure
Change History\" you provided as part of your Past Performance Volume.

**B. Program Title:**
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**C. Contract Specifics:**

+-------------------------------------+--------------------------------+
| 1.  **Contracting Agency or         |                                |
|     Customer:**                     |                                |
+-------------------------------------+--------------------------------+
| 2.  **Contract Number:**            |                                |
+-------------------------------------+--------------------------------+
| 3.  **Program Name:**               |                                |
+-------------------------------------+--------------------------------+
| 4.  **Contract Type:**              |                                |
+-------------------------------------+--------------------------------+
| 5.  **Period of Performance:**      |                                |
+-------------------------------------+--------------------------------+
| 6.  **Original Contract \$ Value:   |                                |
|     (Do not include unexercised     |                                |
|     options)**                      |                                |
+-------------------------------------+--------------------------------+
| 7.  **Current Contract \$ Value:\   |                                |
|     (Do not include unexercised     |                                |
|     options)**                      |                                |
+-------------------------------------+--------------------------------+
| **If amounts for 6 and 7 above are  |                                |
| different, provide a brief          |                                |
| description of the reason.**        |                                |
+-------------------------------------+--------------------------------+

D.  **Brief Description of Effort:**

Please highlight portions considered most relevant to current
acquisition.

  ----------------------------------- -----------------------------------
  **Prime or Subcontractor?**         

  **If Prime, percent of original     
  contract \$ subcontracted.**        

  **If Subcontractor, provide         
  original percentage of total        
  contract value \$.**                
  ----------------------------------- -----------------------------------

**E. Completion Date:**

  ------------------------- ---------------------------------------------
  **Original date:**        

  **Current Schedule:**     

  **Estimate at             
  Completion:**             

  **How Many Times          
  Changed:**                

  **Primary Causes of       
  Change:**                 
  ------------------------- ---------------------------------------------

F.  **Primary Customer Points of Contact:**

For Government contracts, provide current information on all three
individuals. For commercial contracts, provide points of contact
fulfilling these same roles.

  ---------------- ----------------------------------------------------------
  **Program        
  Manager**        

  **Name:**        

  **Office:**      

  **Address:**     

                   

  **Telephone:**   

  **Email:**       
  ---------------- ----------------------------------------------------------

  ------------------ ----------------------------------------------------------
  **Contracting      
  Officer**          

  **Name:**          

  **Office:**        

  **Address:**       

                     

  **Telephone:**     

  **Email:**         

  **Administrative   
  Contracting        
  Officer**          

  **Name:**          

  **Office:**        

  **Address:**       

                     

  **Telephone:**     

  **Email:**         
  ------------------ ----------------------------------------------------------

**G.** Address any technical (or other) area about this contract/program
considered unique and which has particular value or relevance to this
acquisition.

**H.** For each of the applicable subfactors under the Technical and
Management factors in Section M, illustrate how your experience on this
program applies to that subfactor.

**I.** Discuss efforts accomplished by the Offeror to resolve problems
encountered on this contract/program as well as efforts to identify and
manage program risk.

**J**. Discuss the challenges encountered and successes realized with
phase transitions (design flyoffs, development to ops transitions) and
with incremental development on this program.

**K.** Specify, by name, any proposed key individual(s) who participated
in this contract/program and indicate their contractual roles. Also,
highlight by individual any unique experience on the contract/program
that is relevant to this acquisition.

**L.** Include relevant information concerning your compliance with FAR
52.219-8, Utilization of Small Business Concerns, on the contract you
are submitting.

**M.** Identify whether a subcontracting plan was required by the
contract you are submitting. If one was required, identify, in
percentage terms, the planned versus achieved goals during contract
performance. If goals were not met, please explain.

**Attachment 11 to Section J**

List of Acronyms

  -----------------------------------------------------------------------
  **Acronym**          **Definition**
  -------------------- --------------------------------------------------
  ACO                  Administrative Contracting Officer

  AFDR                 Award Fee Determination Report

  ANSI                 American National Standards Institute

  API                  Application Program Interface

  BPR                  Business Process Reengineering

  CAF                  CMM Appraisal Framework

  CAS                  Cost Accounting Standards

  CBA-IPI              CMM Based Appraisal for Internal Process
                       Improvement

  CCB                  Configuration Control Board

  CDR                  Critical Design Review

  CDRL                 Contract Data Requirements List

  CFR                  Code of Federal Regulations

  CI                   Configuration Item

  CLIN                 Contract Line Item

  CM                   Configuration Management

  CMM                  Capability Maturity Model

  CO                   Contracting Officer

  ConOps               Concept of Operations

  COR                  Contracting Officer Representative

  COTS                 Commercial-Off-The-Shelf

  CPAF                 Cost Plus Award Fee

  CWBS                 Contract Work Breakdown Structure

  DCAA                 Defense Contract Audit Agency

  DoD                  Department of Defense

  DoDSSP               Department of Defense Single Stock Point

  DUNS                 Data Universal Numbering System

  EA                   Enterprise Architecture

  EFT                  Electronic File Transfer

  EIA                  Electronic Industries Alliance

  EPRCA                Emergency Planning and Community Right to Know Act

  ERA                  Electronic Records Archives

  ERB                  Engineering Review Board

  EVM                  Earned Value Management

  EVMS                 Earned Value Management System

  FAR                  Federal Acquisition Regulation

  FCA                  Functional Configuration Audit

  FOB                  Free on Board

  FOC                  Full Operational Capability

  GAO                  General Accounting Office

  GFE                  Government Furnished Equipment

  GFI                  Government Furnished Information

  IDIQ                 Indefinite Delivery Indefinite Quantity

  IEEE                 Institute of Electrical and Electronics
                       Engineering

  IOC                  Initial Operational Capability

  IPI                  Internal Process Improvement

  IR&D                 Independent Research and Development

  IRS                  Internal Revenue Service

  IT                   Information Technology

  IV&V                 Independent Verification an Validation

  KPP                  Key Performance Parameters

  MOU                  Memorandum of Understanding

  N/A                  Not Applicable

  NAICS                North American Industry Classification System

  NARA                 National Archives and Records Administration

  NASA                 National Aeronautics and Space Administration

  NDI                  Non-Developmental Item

  NSP                  Not Separately Priced

  O&S                  Operations and Support

  OCI                  Organizational Conflict of Interest

  ORR                  Operational Readiness Review

  PCA                  Physical Configuration Audit

  PDR                  Preliminary Design Review

  PEB                  Performance Evaluation Board

  PEBR                 Performance Evaluation Board Report

  PM                   Project Manager

  PMO                  Program Management Office

  PPA                  Pollution Prevention Act

  PRB                  Postretirement Benefits

  PWBS                 Preliminary Work Breakdown Structure

  PWS                  Performance Work Statement

  QA                   Quality Assurance

  QM                   Quality Management

  R&D                  Research and Development

  RD                   Requirements Document

  RFP                  Request for Proposal

  RR                   Requirements Review

  RVM                  Requirements Validation Matrix

  SBA                  Small Business Administration

  SCE                  Software Capability Evaluation

  SDD                  System Design Document

  SDR                  System Design Review

  SIC                  Standard Industrial Classification Code

  SOO                  Statement of Objectives

  SRR                  System Requirements Review

  SW-CMM               Software Capability Maturity Model

  SyRS                 System Requirements Specification

  TBD                  To Be Determined

  TCO                  Total Cost of Ownership

  TIN                  Taxpayer Identification Number

  TM                   Task Monitor

  TMR                  Technical Monitor Report

  TRR                  Test Readiness Review

  VECP                 Value Engineering Change Proposal

  WBS                  Work Breakdown Structure
  -----------------------------------------------------------------------

**Attachment 12 to Section J**

**Award Fee Template**

**Award Fee Template**

**The following template is meant to provide prospective contractors a
general understanding of how the Government intends to administer its
award fee plan. The Government may deviate from this description as time
goes on and circumstances warrant.**

**PERFORMANCE BASED CONTRACT AWARD FEE PLAN\
CONTRACT NO.**

**OVERVIEW**

This plan covers the administration of the award fee provisions of
contract no. NAMA --xxx-xxx, awarded
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_.

This Award Fee Plan sets forth procedures and guidelines that the
National Archives and Records Administration (NARA) will use in
evaluating the technical performance of the Contractor during
development and operation of Increments one (1) through five (5).

There is no base fee. Performance will be evaluated every six (6)
months. The award fee payable will be determined in six (6) month
intervals by the Contracting Officer (CO) in accordance with this plan.
Award Fee Determinations are not normally subject to the dispute clause
of this contract. The Government, through the CO, may unilaterally
change this plan providing the Contractor receives notice of the changes
at least thirty (30) calendar days prior to the beginning of the
evaluation period to which the changes apply.

# ROLES AND RESPONSIBILITIES OF PARTICIPATING GOVERNMENT OFFICIALS  {#roles-and-responsibilities-of-participating-government-officials .unnumbered}

The following Government Officials or Non Government personnel will
participate in assessing the quality of the Contractor\'s performance.
Their roles and responsibilities are described as follows:

1.  The CO has overall responsibility for overseeing the Contractor\'s
    compliance with contract performance including but not limited to
    requirements, terms, conditions, and schedule. The CO will make
    formal award fee determinations and will make appropriate changes in
    the award fee plan as necessary.

2.  The appointed Contracting Officer Representative (COR) (one or more)
    will be responsible for oversight of monitoring, assessing,
    recording, and reporting of the technical performance of the
    Contractor for all technical tasks including schedule.

> The COR will assign Technical Monitors (TMs). Each TM will be assigned
> to a performance area/subfactor to be evaluated. The TMs will be
> responsible for oversight of monitoring, assessing, recording, and
> reporting of the technical performance of the Contractor on a regular
> basis for their respective tasks. The TMs will have the primary
> responsibility for completing Technical Monitor Reports (TMRs) which
> they will use to document inspection and evaluation of the
> Contractor\'s work performance. Meetings shall be held on a periodic
> basis as determined by the COR and/or CO to address performance and
> quality control issues in an effort to foresee and avoid serious
> problems. TMs will periodically prepare Technical Monitor Reports for
> the Performance Evaluation Board (PEB) or others as appropriate. TMs
> will recommend appropriate changes in the award fee plan, if
> necessary.
>
> TMs will also be responsible for the day-to-day monitoring of the
> Contractor\'s performance in the areas of technical performance,
> program management, schedule, and cost.

3.  Performance Evaluation Board (PEB)

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a.  The PEB will be comprised of a Chairman, the Deputy Program
    Director, the CO, and any other person the PEB Chairman appoints.
    The Chairman of the PEB and other voting members shall be designated
    by separate memorandum and approved by the NARA ERA Program
    Director.

b.  The PEB Chairman is responsible for recommending the award fee
    earned and payable for each evaluation period, and shall review the
    COR's and TMs' assessments of the Contractor's performance and
    resolve differences between the COR's/TMs' performance and quality
    assessments versus the Contractor's evaluation of the same.

c.  The Chairman may appoint non-voting members to assist the Board in
    performing its functions.

d.  Primary responsibilities of the Board are:

> \(1\) Conduct periodic evaluations of Contractor performance and
> submit a Performance Evaluation Board Report (PEBR) based on the TMR
> to the CO covering the Board\'s findings and recommendations for each
> evaluation period.
>
> \(2\) Consider changes in this plan and recommend those that it
> determines appropriate for adoption by the CO.

# Method for Determining Award Fee  {#method-for-determining-award-fee .unnumbered}

The CO will determine the award fee earned for each evaluation period
within forty-five (45) calendar days after the end of the six (6) month
review period. The method to be followed in monitoring, evaluating, and
assessing Contractor performance during the period, as well as for
determining the award fee earned or paid, is described below.

1.  The PEB Chairman will ensure that a TM is assigned for each
    Performance Area Subfactor to be evaluated under the contract. TMs
    will be selected on the basis of their expertise relative to
    prescribed performance area emphasis. The PEB Chairman may change TM
    assignments at any time without advance notice to the Contractor.

2.  The PEB Chairman will ensure that each TM receives the following:

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```
a.  A copy of this Award Fee Plan along with any changes made.

b.  Appropriate orientation and guidance.

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```
3.  TMs will evaluate and assess Contractor performance and discuss the
    results with Contractor personnel as appropriate.

4.  TMs will submit their TMRs prior to program reviews, and if
    required, make verbal presentations to the PEB.

5.  The Contractor may request to meet with the PEB to discuss overall
    performance not later than five (5) working days after the end of
    the evaluation period. The COR, TMs, and other personnel involved in
    the performance evaluations may attend the meeting and participate
    in discussions at the request of the PEB Chairman. After meeting
    with the Contractor, the PEB will consider matters presented by the
    Contractor and finalize its findings and recommendations.

6.  The PEB will consider TM Reports within fifteen (15) days of the
    award fee period. The PEB Chairman will request and obtain
    performance information from the personnel normally involved in
    observing Contractor performance, as appropriate. After the end of
    each evaluation period, the PEB will meet to consider all the
    performance information available. At the meeting, the PEB will
    summarize its findings and recommendations for coverage in the
    preliminary PEBR.

7.  The PEB Chairman will prepare the PEBR for the period and submit it
    to the CO for use in making the formal determination of the award
    fee earned. The report will include an adjectival rating and a
    recommended performance score with supporting documentation. The
    Contractor will be notified of the PEB evaluation and recommended
    rating and score.

8.  The CO will consider the recommendations of the PEB, information
    provided by the Contractor, and any other pertinent information in
    determining the amount of award fee earned. The CO\'s determination
    of the amount of award fee earned and the basis for this
    determination will be stated in the Award Fee Determination Report
    (AFDR).

9.  The CO will notify the Contractor and the PEB Chairman of the
    determination.

**Changes in Plan Coverage**

1.  **Right to Make Unilateral Changes** Any matters covered in this
    Plan may be changed unilaterally by the CO thirty (30) calendar days
    prior to the beginning of an evaluation period by notice to the
    Contractor in writing. The changes will be made in writing from the
    CO to the contractor, but without formal modification of the
    contract.

2.  **Steps to Change Award Fee Plan Coverage** The method to be
    followed for changing the Award Fee Plan coverage is described
    below.

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a.  Personnel involved in the administration of the award fee provisions
    of the contract shall recommend plan changes with a view toward
    changing management emphasis, motivating higher performance levels,
    or improving the award fee determination process. Recommended
    changes should be sent to the PEB for consideration and drafting.

b.  Normally, forty-five (45) to sixty (60) days prior to the end of
    each evaluation period, the PEB will submit the recommended changes
    applicable to the next evaluation period for approval by the CO.

c.  Thirty (30) working days before the beginning of each evaluation
    period, the CO will notify the Contractor in writing of any changes
    to be applied during the next period. If the Contractor is not
    provided with this notification, or notification is not provided
    within thirty (30) working days before the beginning of the next
    period, then the existing Plan will continue to be in effect for the
    next evaluation period.

**ACTIONS AND SCHEDULES FOR AWARD FEE DETERMINATION**

+-------------------------------------------------+--------------------+
| **Action**                                      | **Schedule**       |
|                                                 |                    |
|                                                 | **(Calendar        |
|                                                 | days)**            |
+-------------------------------------------------+--------------------+
| 1.  Contractor Presents to PEB                  | Not later than 5   |
|                                                 | days after end of  |
|                                                 | period             |
+-------------------------------------------------+--------------------+
| 2.  TMs submit reports to PEB Chairman          | 15 days after end  |
|                                                 | of period          |
+-------------------------------------------------+--------------------+
| 3.  PEB meets and summarizes preliminary        | Not later than 25  |
|     findings and position in the PEBR           | days after end of  |
|                                                 | period             |
+-------------------------------------------------+--------------------+
| 4.  PEB Chairman submits PEBR to CO             | Not later than 35  |
|                                                 | days after end of  |
|                                                 | period             |
+-------------------------------------------------+--------------------+
| 5.  CO sends AFDR and signed contract           | No later than 45   |
|     modification to Contractor                  | days after end of  |
|                                                 | period             |
+-------------------------------------------------+--------------------+

Award Fee Determination Steps

> **PERFORMANCE EVALUATION FACTORS AND EVALUATION CRITERIA**
>
> The performance factors to be evaluated are identified below.

  -------- ------------------------------ -------------- --------------------
  **Area   **Factor**                     **Factor       **Dollars
  No.**                                   Weight**       Available**

  1        Cost                           10%            Contractor fills in

  2        Schedule                       20%            Contractor fills in

  3        Performance                    70%            Contractor fills in
  -------- ------------------------------ -------------- --------------------

Factor Weights

The Contractor shall embellish on the Cost, Schedule, and Performance
areas, tying key areas of its Performance Work Statement (PWS) and
important attachments to the evaluation measurement by the Government.
The Contractor should also relate their award computations to the
**Contractor Performance Ratings** table below

  --------------------- ------------------------------------------------------
  **Adjectival Rating** **Rating Description**

  Excellent             Of exceptional merit; exemplary performance in a
                        timely, efficient, and economical manner; very minor
                        (if any) deficiencies with no adverse effect on
                        overall performance.

  Very Good             Very effective performance, fully responsive to
                        contract; contract requirements accomplished in a
                        timely, efficient, and economical manner for the most
                        part; only minor deficiencies.

  Good                  Effective performance; fully responsive to contract
                        requirements; reportable deficiencies, but with little
                        identifiable affect on overall performance.

  Satisfactory          Meets or slightly exceeds minimum acceptable
                        standards; adequate results; reportable deficiencies
                        with identifiable, but not substantial, affects on
                        overall performance. No award fee earned.

  Poor/Unsatisfactory   Does not meet minimum acceptable standards in one or
                        more areas; remedial action required in one or more
                        areas; deficiencies in one or more areas that
                        adversely affect overall performance. No award fee
                        earned.
  --------------------- ------------------------------------------------------

Contractor Performance Ratings

**Note**: The Contractor will only receive award fee payments for above
satisfactory performance

**GENERAL INSTRUCTIONS FOR TASK MONITORS**

The following information is not part of the Award Fee Plan. Its purpose
is to indicate the Government's approach to interaction with the
Contractor relative to administering the plan.

It is extremely important for the COR and TMs to establish and maintain
a team oriented line of communication with the Contractor\'s Project
Manager (PM) and the PM\'s office staff due to daily interface necessary
in performing monitoring functions. The COR, TMs, CO, and PM must work
together as partners to ensure that required work is accomplished in an
efficient and proper manner.

1.  Monitoring and Assessing Performance

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a.  TMs will discuss their assigned area/subfactor with appropriate
    Contractor personnel, and encourage maximum understanding of the
    evaluation and assessment environment.

b.  TMs will conduct all assessments in an open, objective, and
    cooperative spirit so that a fair and accurate evaluation is
    obtained. This will enhance Contractor acceptance of information
    from which to plan improvements in performance. Positive performance
    accomplishments should be emphasized just as readily as negative
    ones.

c.  The TM will discuss the results with Contractor personnel as
    appropriate, noting any observed deficiencies and/or accompanying
    recommendations. Adverse items or areas of poor performance will be
    covered to afford the Contractor an opportunity to clarify possible
    misunderstandings and to correct or resolve deficiencies.

d.  TMs must remember that contacts and visits with Contractor personnel
    are to be accomplished within the context of official contractual
    relationships. TMs will avoid any activity or association that might
    cause, or give the appearance of causing, a conflict of interest. TM
    discussions with Contractor personnel are not to be used to
    instruct, direct, supervise, or as an attempt to control these
    personnel in the performance of the contract. The role of the TM is
    to monitor, assess, and evaluate, but not to manage the Contractor's
    effort.

e.  When in doubt, the TM and the COR will meet with the CO.

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```
2.  The TMR will document the assessment conducted and results obtained.
    The TM will conduct discussions in a timely manner with Contractor
    personnel.

3.  The TM will prepare a formal TMR and submit it to the PEB at the end
    of each quarterly period.

4.  The TM will be prepared to make verbal reports as required by the
    PEB Chair.

**Attachment 13 to Section J**

**NARA's Contractor Interface Methodology**

NARA's Methodology for Interfacing With More Than One Contractor during
System Analysis and Design

# General

(a) In the event NARA initiates distribution of information, then NARA
    will distribute all the information to both Contractors in the same
    meeting at the same time.

(b) In the event a single Contractor needs to obtain information or
    deliver information to NARA, then those meetings will be attended
    only by the requesting Contractor and NARA.

# Analysis Step

[Access to Government Staff and Information]{.underline}

At contract initiation, both contractors will receive an orientation.
This will include briefings by the Government. Staff from both
contractors will be present at these orientation briefings. Both
contractors will be provided with identical sets of supplemental
material. From that point, the two contractors will operate
independently to perform analysis and produce detailed system
requirements. During this activity, both contractors will be provided as
equal as possible, but separate, access to ERA PMO staff and Subject
Matter Experts. In addition, periodic technical exchange meetings will
be held between the Government and individual contractors to review
contractor progress and to identify and address any problems.

[Reviews]{.underline}

Each contractor will independently produce a System Requirements
Specification (SyRS) and conduct a related Systems Requirements Review
(SRR). These reviews will be attended only by the presenting Contractor
and ERA PMO staff.

# Requirements Reconciliation

It is possible that one or both contractors may uncover new requirements
that are not specified in the *ERA Requirements Document (RD)*, but
which the Government desires to include as additional requirements. The
Government may at its discretion utilize one of two methods to ensure
that both contractors utilize these new requirements. If NARA decides to
perform this effort then the result would be to ensure that both
contractors' designs are predicated on the most complete set of
requirements possible.

(a) Option 1: The Government will examine the requirements provided by
    both contractors, and reconcile them into an integrated set. This
    set of reconciled requirements will be provided back to both
    contractors in Rational® RequisitePro® database format. At this
    time, the Government may, at its discretion, conduct one or more
    briefs to explain and highlight the key points in the
    reconciliation.

(b) Option 2: The Government will utilize a Configuration Control Board
    (CCB) to process individual requirements changes. Approved changes
    to the requirements baseline will then be provided to both
    contractors.

# Design Step

The two contractors will independently develop architectures and
high-level system designs based on their SyRS documents. Access to ERA
PMO staff will be provided as needed on the basis of separate but as
equal as possible access, and there will be periodic technical exchange
meetings.

Each contractor will independently produce a System Design Document
(SDD) and conduct a related System Design Review (SDR). These reviews
will be attended only by the presenting Contractor and ERA PMO staff.

# Evaluation and Down-select

The contractor analysis and design activities are expected to be
completed nine (9) months from contract award. In addition to the
technical products described above, each contractor will be asked to
re-cost the CLINS for the contract options. The two contractors'
products, performance, and pricing will be evaluated in accordance with
the procedures outlined in Section J-4, Down-select Criteria. The
evaluation process is expected to take three (3) months, resulting in a
down-select decision at the end of the basic contract period of
performance.

**Attachment 14 to Section J**

**Enterprise Architecture**

(Placeholder)

**Attachment 15 to Section J**

**BPR Findings**

(Placeholder)

**Attachment 16 to Section J**

**DD-254 Form**

(Placeholder)

**Attachment 17 to Section J**

**ERA Deployment Concept**

(Attached as separate document)

**Section K -- Representations, Certifications, and Other Statements of
Offerors**

# CLAUSES INCORPORATED BY REFERENCE {#clauses-incorporated-by-reference-3 .unnumbered}

  ------------ ------------------------------------- -------- -----------
  52.203-11    Certification And Disclosure          APR 1991 
               Regarding Payments To Influence                
               Certain Federal Transactions                   

  52.222-38    Compliance With Veterans\' Employment DEC 2001 
               Reporting Requirements                         
  ------------ ------------------------------------- -------- -----------

# CLAUSES INCORPORATED BY FULL TEXT {#clauses-incorporated-by-full-text-1 .unnumbered}

## 52.204-3 Taxpayer Identification (OCT 1998) {#taxpayer-identification-oct-1998 .unnumbered}

\(a\) *Definitions.*

> "Common parent," as used in this solicitation provision, means that
> corporate entity that owns or controls an affiliated group of
> corporations that files its Federal income tax returns on a
> consolidated basis, and of which the Offeror is a member.
>
> "Taxpayer Identification Number (TIN)," as used in this provision,
> means the number required by the Internal Revenue Service (IRS) to be
> used by the Offeror in reporting income tax and other returns. The TIN
> may be either a Social Security Number or an Employer Identification
> Number.

\(b\) All Offerors must submit the information required in paragraphs
(d) through (f) of this provision to comply with debt collection
requirements of 31 U.S.C. 7701(c) and 3325(d), reporting requirements of
26 U.S.C. 6041, 6041A, and 6050M and implementing regulations issued by
the IRS. If the resulting contract is subject to the reporting
requirements described in Federal Acquisition Regulation (FAR) 4.904,
the failure or refusal by the Offeror to furnish the information may
result in a 31 percent reduction of payments otherwise due under the
contract.

\(c\) The TIN may be used by the Government to collect and report on any
delinquent amounts arising out of the Offeror\'s relationship with the
government (31 U.S.C. 7701(c)(3)). If the resulting contract is subject
to the payment reporting requirements described in FAR 4.904, the TIN
provided hereunder may be matched with IRS records to verify the
accuracy of the Offeror\'s TIN.

\(d\) *Taxpayer Identification Number (TIN)*.

> \* TIN:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_.
>
> \* TIN has been applied for.
>
> \* TIN is not required because:
>
> \* Offeror is a nonresident alien, foreign corporation, or foreign
> partnership that does not have income effectively connected with the
> conduct of a trade or business in the United States and does not have
> an office or place of business or a fiscal paying agent in the United
> States;
>
> \* Offeror is an agency or instrumentality of a foreign government;
>
> \* Offeror is an agency or instrumentality of a Federal Government;
>
> \* Other. State basis.\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\(e\) *Type of organization.*

> \* Sole proprietorship;
>
> \* Partnership;
>
> \* Corporate entity (not tax-exempt):
>
> \* Corporate entity (tax-exempt):
>
> \* Government entity (Federal, State, or local);
>
> \* Foreign government;
>
> \* International organization per 26 CFR 1.6049-4;
>
> \* Other \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_.

\(f\) *Common Parent.*

> \* Offeror is not owned or controlled by a common parent as defined in
> paragraph (a) of this provision.
>
> \* Name and TIN of common parent:
>
> Name\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
>
> TIN\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

(End of Provision)

## 52.204-5 Women-Owned Business (OTHER THAN SMALL BUSINESS) (MAY 1999) {#women-owned-business-other-than-small-business-may-1999 .unnumbered}

\(a\) Definition. Women-owned business concern, as used in this
provision, means a concern that is at least 51 percent owned by one or
more women; or in the case of any publicly owned business, at least 51
percent of its stock is owned by one or more women; and whose management
and daily business operations are controlled by one or more women.

\(b\) Representation. \[Complete only if the Offeror is a women-owned
business concern and has not represented itself as a small business
concern in paragraph (b)(1) of FAR 52.219-1, Small Business Program
Representations, of this solicitation.\] The Offeror represents that it
( ) is a women-owned business concern.

(End of provision)

## 52.207-4 ECONOMIC PURCHASE QUANTITY\--SUPPLIES (AUG 1987) {#economic-purchase-quantity--supplies-aug-1987 .unnumbered}

\(a\) Offerors are invited to state an opinion on whether the
quantity(ies) of supplies on which bids, proposals or quotes are
requested in this solicitation is (are) economically advantageous to the
Government.
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\(b\) Each Offeror who believes that acquisitions in different
quantities would be more advantageous is invited to recommend an
economic purchase quantity. If different quantities are recommended, a
total and a unit price must be quoted for applicable items. An economic
purchase quantity is that quantity at which a significant price break
occurs. If there are significant price breaks at different quantity
points, this information is desired as well.

OFFEROR RECOMMENDATIONS

PRICE

ITEM QUANTITY QUOTATION TOTAL
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\(c\) The information requested in this provision is being solicited to
avoid acquisitions in disadvantageous quantities and to assist the
Government in developing a data base for future acquisitions of these
items. However, the Government reserves the right to amend or cancel the
solicitation and resolicit with respect to any individual item in the
event quotations received and the Government\'s requirements indicate
that different quantities should be acquired.

(End of provision)

## 52.209-5 Certification Regarding Debarment, Suspension, Proposed Debarment, and Other Responsibility Matters (DEC 2001) {#certification-regarding-debarment-suspension-proposed-debarment-and-other-responsibility-matters-dec-2001 .unnumbered}

\(a\)

> \(1\) The Offeror certifies, to the best of its knowledge and belief,
> that \--
>
> \(i\) The Offeror and/or any of its Principals \--
>
> \(A\) Are \* not \* presently debarred, suspended, proposed for
> debarment, or declared ineligible for the award of contracts by any
> Federal agency;
>
> \(B\) Have \* not \*, within a three-year period preceding this offer,
> been convicted of or had a civil judgment rendered against them for:
> commission of fraud or a criminal offense in connection with
> obtaining, attempting to obtain, or performing a public (Federal,
> state, or local) contract or subcontract; violation of Federal or
> state antitrust statutes relating to the submission of offers; or
> commission of embezzlement, theft, forgery, bribery, falsification or
> destruction of records, making false statements, tax evasion, or
> receiving stolen property; and
>
> \(C\) Are \* not \* presently indicted for, or otherwise criminally or
> civilly charged by a governmental entity with, commission of any of
> the offenses enumerated in paragraph (a)(1)(i)(B) of this provision.
>
> \(ii\) The Offeror has\* not\*, within a three-year period preceding
> this offer, had one or more contracts terminated for default by any
> Federal agency.
>
> \(2\) "Principals," for the purposes of this certification, means
> officers; directors; owners; partners; and, persons having primary
> management or supervisory responsibilities within a business entity
> (e.g., general manager; plant manager; head of a subsidiary, division,
> or business segment, and similar positions).
>
> This Certification Concerns a Matter Within the Jurisdiction of an
> Agency of the United States and the Making of a False, Fictitious, or
> Fraudulent Certification May Render the Maker Subject to Prosecution
> Under Section 1001, Title 18, United States Code.

\(b\) The Offeror shall provide immediate written notice to the
Contracting Officer if, at any time prior to contract award, the Offeror
learns that its certification was erroneous when submitted or has become
erroneous by reason of changed circumstances.

\(c\) A certification that any of the items in paragraph (a) of this
provision exists will not necessarily result in withholding of an award
under this solicitation. However, the certification will be considered
in connection with a determination of the Offeror\'s responsibility.
Failure of the Offeror to furnish a certification or provide such
additional information as requested by the Contracting Officer may
render the Offeror non-responsible.

\(d\) Nothing contained in the foregoing shall be construed to require
establishment of a system of records in order to render, in good faith,
the certification required by paragraph (a) of this provision. The
knowledge and information of an Offeror is not required to exceed that
which is normally possessed by a prudent person in the ordinary course
of business dealings.

\(e\) The certification in paragraph (a) of this provision is a material
representation of fact upon which reliance was placed when making award.
If it is later determined that the Offeror knowingly rendered an
erroneous certification, in addition to other remedies available to the
Government, the Contracting Officer may terminate the contract resulting
from this solicitation for default.

(End of Provision)

## 52.215-6 PLACE OF PERFORMANCE (OCT 1997) {#place-of-performance-oct-1997 .unnumbered}

\(a\) The Offeror or respondent, in the performance of any contract
resulting from this solicitation, ( ) intends, ( ) does not intend
(check applicable block) to use one or more plants or facilities located
at a different address from the address of the Offeror or respondent as
indicated in this proposal or response to request for information.

\(b\) If the Offeror or respondent checks "intends" in paragraph (a) of
this provision, it shall insert in the following spaces the required
information:

  ----------------------------------- -----------------------------------
  **Place of Performance(Street       **Name and Address of Owner and
  Address, City, State, County, Zip   Operator of the Plant or Facility
  Code)**                             if Other Than Offeror or
                                      Respondent**

                                      
  ----------------------------------- -----------------------------------

(End of provision)

## 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (APR 2002) - ALTERNATE I (APR 2002) {#small-business-program-representations-apr-2002---alternate-i-apr-2002 .unnumbered}

(a)(1) The North American Industry Classification System (NAICS) code
for this acquisition is  ( )     (insert NAICS code).

\(2\) The small business size standard is   ( )    (insert size
standard).

\(3\) The small business size standard for a concern which submits an
offer in its own name, other than on a construction or service contract,
but which proposes to furnish a product which it did not itself
manufacture, is 500 employees.

\(b\) Representations. (1) The Offeror represents as part of its offer
that it ( ) is, ( ) is not a small business concern.

\(2\) (Complete only if the Offeror represented itself as a small
business concern in paragraph (b)(1) of this provision.) The Offeror
represents, for general statistical purposes, that it ( ) is, ( ) is not
a small disadvantaged business concern as defined in 13 CFR 124.1002.

\(3\) (Complete only if the Offeror represented itself as a small
business concern in paragraph (b)(1) of this provision.) The Offeror
represents as part of its offer that it ( ) is, ( ) is not a women-owned
small business concern.

\(4\) (Complete only if the Offeror represented itself as a small
business concern in paragraph (b)(1) of this provision.) The Offeror
represents as part of its offer that it ( ) is, ( ) is not a
veteran-owned small business concern.

\(5\) (Complete only if the Offeror represented itself as a
veteran-owned small business concern in paragraph (b)(4) of this
provision.) The Offeror represents as part of its offer that it ( ) is,
( ) is not a service-disabled veteran-owned small business concern.

\(6\) \[Complete only if the Offeror represented itself as a small
business concern in paragraph (b)(1) of this provision.\] The Offeror
represents, as part of its offer, that\--

\(i\) It ( ) is, ( ) is not a HUBZone small business concern listed, on
the date of this representation, on the List of Qualified HUBZone Small
Business Concerns maintained by the Small Business Administration, and
no material change in ownership and control, principal office, or
HUBZone employee percentage has occurred since it was certified by the
Small Business Administration in accordance with 13 CFR part 126; and

\(ii\) It ( ) is, ( ) is not a joint venture that complies with the
requirements of 13 CFR part 126, and the representation in paragraph
(b)(6)(i) of this provision is accurate for the HUBZone small business
concern or concerns that are participating in the joint venture. (The
Offeror shall enter the name or names of the HUBZone small business
concern or concerns that are participating in the joint
venture:\_\_\_\_\_\_\_\_\_\_\_\_.) Each HUBZone small business concern
participating in the joint venture shall submit a separate signed copy
of the HUBZone representation.

\(7\) (Complete if Offeror represented itself as disadvantaged in
paragraph (b)(2) of this provision.) The Offeror shall check the
category in which its ownership falls:

\_\_\_\_ Black American.

\_\_\_\_ Hispanic American.

\_\_\_\_ Native American (American Indians, Eskimos, Aleuts, or Native
Hawaiians).

\_\_\_\_ Asian-Pacific American (persons with origins from Burma,
Thailand, Malaysia, Indonesia, Singapore, Brunei, Japan, China, Taiwan,
Laos, Cambodia (Kampuchea), Vietnam, Korea, The Philippines, U.S. Trust
Territory of the Pacific Islands (Republic of Palau), Republic of the
Marshall Islands, Federated States of Micronesia, the Commonwealth of
the Northern Mariana Islands, Guam, Samoa, Macao, Hong Kong, Fiji,
Tonga, Kiribati, Tuvalu, or Nauru).

\_\_\_\_ Subcontinent Asian (Asian-Indian) American (persons with
origins from India, Pakistan, Bangladesh, Sri Lanka, Bhutan, the
Maldives Islands, or Nepal).

\_\_\_\_ Individual/concern, other than one of the preceding.

\(c\) Definitions. As used in this provision\--

Service-disabled veteran-owned small business concern\--

\(1\) Means a small business concern-

\(i\) Not less than 51 percent of which is owned by one or more
service-disabled veterans or, in the case of any publicly owned
business, not less than 51 percent of the stock of which is owned by one
or more service-disabled veterans; and

\(ii\) The management and daily business operations of which are
controlled by one or more service-disabled veterans or, in the case of a
veteran with permanent and severe disability, the spouse or permanent
caregiver of such veteran.

\(2\) Service-disabled veteran means a veteran, as defined in 38 U.S.C.
101(2), with a disability that is service-connected, as defined in 38
U.S.C. 101(16).

\"Small business concern,\" means a concern, including its affiliates,
which is independently owned and operated, not dominant in the field of
operation in which it is bidding on Government contracts, and qualified
as a small business under the criteria in 13 CFR Part 121 and the size
standard in paragraph (a) of this provision.

Veteran-owned small business concern means a small business concern\--

\(1\) Not less than 51 percent of which is owned by one or more veterans
(as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned
business, not less than 51 percent of the stock of which is owned by one
or more veterans; and

\(2\) The management and daily business operations of which are
controlled by one or more veterans.

\"Women-owned small business concern,\" means a small business concern
\--

\(1\) That is at least 51 percent owned by one or more women or, in the
case of any publicly owned business, at least 51 percent of the stock of
which is owned by one or more women; or

\(2\) Whose management and daily business operations are controlled by
one or more women.

\(d\) Notice.

\(1\) If this solicitation is for supplies and has been set aside, in
whole or in part, for small business concerns, then the clause in this
solicitation providing notice of the set-aside contains restrictions on
the source of the end items to be furnished.

\(2\) Under 15 U.S.C. 645(d), any person who misrepresents a firm\'s
status as a small, HUBZone small, small disadvantaged, or women-owned
small business concern in order to obtain a contract to be awarded under
the preference programs established pursuant to Section 8(a), 8(d), 9,
or 15 of the Small Business Act or any other provision of Federal law
that specifically references Section 8(d) for a definition of program
eligibility, shall\--

\(i\) Be punished by imposition of fine, imprisonment, or both;

\(ii\) Be subject to administrative remedies, including suspension and
debarment; and

\(iii\) Be ineligible for participation in programs conducted under the
authority of the Act.

(End of provision)

## 52.219-22 SMALL DISADVANTAGED BUSINESS STATUS (OCT 1999) {#small-disadvantaged-business-status-oct-1999 .unnumbered}

\(a\) General. This provision is used to assess an Offeror\'s small
disadvantaged business status for the purpose of obtaining a benefit on
this solicitation. Status as a small business and status as a small
disadvantaged business for general statistical purposes is covered by
the provision at FAR 52.219-1, Small Business Program Representation.

\(b\) Representations.

\(1\) General. The Offeror represents, as part of its offer, that it is
a small business under the size standard applicable to this acquisition;
and either\--

\_\_\_ (i) It has received certification by the Small Business
Administration as a small disadvantaged business concern consistent with
13 CFR 124, Subpart B; and

\(A\) No material change in disadvantaged ownership and control has
occurred since its certification;

\(B\) Where the concern is owned by one or more disadvantaged
individuals, the net worth of each individual upon whom the
certification is based does not exceed \$750,000 after taking into
account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

\(C\) It is identified, on the date of this representation, as a
certified small disadvantaged business concern in the database
maintained by the Small Business Administration(PRONet); or

\_\_\_ (ii) It has submitted a completed application to the Small
Business Administration or a Private Certifier to be certified as a
small disadvantaged business concern in accordance with 13 CFR 124,
Subpart B, and a decision on that application is pending, and that no
material change in disadvantaged ownership and control has occurred
since its application was submitted.

(2)\_\_\_ For Joint Ventures. The Offeror represents, as part of its
offer, that it is a joint venture that complies with the requirements at
13 CFR 124.1002(f) and that the representation in paragraph (b)(1) of
this provision is accurate for the small disadvantaged business concern
that is participating in the joint venture. \[The Offeror shall enter
the name of the small disadvantaged business concern that is
participating in the joint venture: \_\_\_\_\_\_\_\_\_\_\_\_.\]

\(c\) Penalties and Remedies. Anyone who misrepresents any aspects of
the disadvantaged status of a concern for the purposes of securing a
contract or subcontract shall:

\(1\) Be punished by imposition of a fine, imprisonment, or both;

\(2\) Be subject to administrative remedies, including suspension and
debarment; and

\(3\) Be ineligible for participation in programs conducted under the
authority of the Small Business Act.

(End of provision)

## 52.222-18 CERTIFICATION REGARDING KNOWLEDGE OF CHILD LABOR FOR LISTED END PRODUCTS (FEBRUARY 2001) {#certification-regarding-knowledge-of-child-labor-for-listed-end-products-february-2001 .unnumbered}

\(a\) Definition.

Forced or indentured child labor means all work or service-

\(1\) Exacted from any person under the age of 18 under the menace of
any penalty for its nonperformance and for which the worker does not
offer himself voluntarily; or

\(2\) Performed by any person under the age of 18 pursuant to a contract
the enforcement of which can be accomplished by process or penalties.

\(b\) Listed end products. The following end product(s) being acquired
under this solicitation is (are) included in the List of Products
Requiring Contractor Certification as to Forced or Indentured Child
Labor, identified by their country of origin. There is a reasonable
basis to believe that listed end products from the listed countries of
origin may have been mined, produced, or manufactured by forced or
indentured child labor.

Listed End Product

\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\--

\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\--

Listed Countries of Origin

\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\--

\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\--

\(c\) Certification. The Government will not make award to an Offeror
unless the Offeror, by checking the appropriate block, certifies to
either paragraph (c)(1) or paragraph (c)(2) of this provision.

( ) (1) The Offeror will not supply any end product listed in paragraph
(b) of this provision that was mined, produced, or manufactured in a
corresponding country as listed for that end product.

( ) (2) The Offeror may supply an end product listed in paragraph (b) of
this provision that was mined, produced, or manufactured in the
corresponding country as listed for that product. The Offeror certifies
that it has made a good faith effort to determine whether forced or
indentured child labor was used to mine, produce, or manufacture such
end product. On the basis of those efforts, the Offeror certifies that
it is not aware of any such use of child labor.

(End of provision)

## 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999) {#previous-contracts-and-compliance-reports-feb-1999 .unnumbered}

The Offeror represents that \--

\(a\) ( ) It has, ( ) has not participated in a previous contract or
subcontract subject to the Equal Opportunity clause of this
solicitation;

\(b\) ( ) It has, ( ) has not, filed all required compliance reports;
and

\(c\) Representations indicating submission of required compliance
reports, signed by proposed subcontractors, will be obtained before
subcontract awards.

(End of provision)

## 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984) {#affirmative-action-compliance-apr-1984 .unnumbered}

The Offeror represents that

\(a\) \[ \] it has developed and has on file, \[ \] has not developed
and does not have on file, at each establishment, affirmative action
programs required by the rules and regulations of the Secretary of Labor
(41 CFR 60-1 and 60-2), or

\(b\) \[ \] has not previously had contracts subject to the written
affirmative action programs requirement of the rules and regulations of
the Secretary of Labor.

(End of provision)

#### 52.223-13 \-- Certification of Toxic Chemical Release Reporting (June 2003) {#certification-of-toxic-chemical-release-reporting-june-2003 .unnumbered}

(a) Submission of this certification is a prerequisite for making or
    entering into this contract imposed by Executive Order 12969, August
    8, 1995.

\(b\) By signing this offer, the Offeror certifies that \--

> \(1\) As the owner or operator of facilities that will be used in the
> performance of this contract that are subject to the filing and
> reporting requirements described in section 313 of the Emergency
> Planning and Community Right-to-Know Act of 1986 (EPCRA) (42 U.S.C.
> 11023) and section 6607 of the Pollution Prevention Act of 1990 (PPA)
> (42 U.S.C. 13106), the Offeror will file and continue to file for such
> facilities for the life of the contract the Toxic Chemical Release
> Inventory Form (Form R) as described in sections 313(a) and (g) of
> EPCRA and section 6607 of PPA; or
>
> \(2\) None of its owned or operated facilities to be used in the
> performance of this contract is subject to the Form R filing and
> reporting requirements because each such facility is exempt for at
> least one of the following reasons: *\[Check each block that is
> applicable.\]*
>
> \* (i) The facility does not manufacture, process, or otherwise use
> any toxic chemicals listed under section 313(c) of EPCRA, 42 U.S.C.
> 11023(c);
>
> \* (ii) The facility does not have 10 or more full-time employees as
> specified in section 313(b)(1)(A) of EPCRA, 42 U.S.C. 11023(b)(1)(A);
>
> \* (iii) The facility does not meet the reporting thresholds of toxic
> chemicals established under section 313(f) of EPCRA, 42 U.S.C.
> 11023(f) (including the alternate thresholds at 40 CFR 372.27,
> provided an appropriate certification form has been filed with EPA);
>
> \* (iv) The facility does not fall within Standard Industrial
> Classification Code (SIC) major groups 20 through 39 or their
> corresponding North American Industry Classification System (NAICS)
> sectors 31 through 33; or
>
> \* (v) The facility is not located within any State of the United
> States or its outlying areas.

(End of Provision)

#### 52.225-2 - Buy American Act Certificate (June 2003) {#buy-american-act-certificate-june-2003 .unnumbered}

(a) The Offeror certifies that each end product, except those listed in
    paragraph (b) of this provision, is a domestic end product and that
    the Offeror has considered components of unknown origin to have been
    mined, produced, or manufactured outside the United States. The
    Offeror shall list as foreign end products those end products
    manufactured in the United States that do not qualify as domestic
    end products. The terms \"component,\" \"domestic end product,\"
    \"end product,\" \"foreign end product,\" and \"United States\" are
    defined in the clause of this solicitation entitled \"Buy American
    Act-Supplies.\"

\(b\) Foreign End Products:

  ----------------------------------- -----------------------------------
  Line Item No.:                      Country of Origin:

                                      
  ----------------------------------- -----------------------------------

\[*List as necessary\]*

\(c\) The Government will evaluate offers in accordance with the
policies and procedures of Part 25 of the Federal Acquisition
Regulation.

(End of Provision)

## 52.226-2 HISTORICALLY BLACK COLLEGE OR UNIVERSITY AND MINORITY INSTITUTION REPRESENTATION (MAY 2001)  {#historically-black-college-or-university-and-minority-institution-representation-may-2001 .unnumbered}

\(a\) Definitions. As used in this provision-

Historically black college or university means an institution determined
by the Secretary of Education to meet the requirements of 34 CFR 608.2.
For the Department of Defense, the National Aeronautics and Space
Administration, and the Coast Guard, the term also includes any
nonprofit research institution that was an integral part of such a
college or university before November 14, 1986.

Minority institution means an institution of higher education meeting
the requirements of Section 1046(3) of the Higher Education Act of 1965
(20 U.S.C. 1067k, including a Hispanic-serving institution of higher
education, as defined in Section 316(b)(1) of the Act (20 U.S.C.
1101a)).

\(b\) Representation. The Offeror represents that it-

( ) is ( ) is not a historically black college or university;

( ) is ( ) is not a minority institution.

(End of provision)

## 52.227-6 ROYALTY INFORMATION (APR 1984) {#royalty-information-apr-1984 .unnumbered}

\(a\) Cost or charges for royalties. When the response to this
solicitation contains costs or charges for royalties totaling more than
\$250, the following information shall be included in the response
relating to each separate item of royalty or license fee:

\(1\) Name and address of licensor.

\(2\) Date of license agreement.

\(3\) Patent numbers, patent application serial numbers, or other basis
on which the royalty is payable.

\(4\) Brief description, including any part or model numbers of each
contract item or component on which the royalty is payable.

\(5\) Percentage or dollar rate of royalty per unit.

\(6\) Unit price of contract item.

\(7\) Number of units.

\(8\) Total dollar amount of royalties.

\(b\) Copies of current licenses. In addition, if specifically requested
by the Contracting Officer before execution of the contract, the Offeror
shall furnish a copy of the current license agreement and an
identification of applicable claims of specific patents.

(End of provision)

## 52.227-15 \-- Representation of Limited Rights Data and Restricted Computer Software (MAY 1999) {#representation-of-limited-rights-data-and-restricted-computer-software-may-1999 .unnumbered}

\(a\) This solicitation sets forth the work to be performed if a
contract award results, and the Government\'s known delivery
requirements for data (as defined in FAR 27.401). Any resulting contract
may also provide the Government the option to order additional data
under the Additional Data Requirements clause at 52.227-16 of the FAR,
if included in the contract. Any data delivered under the resulting
contract will be subject to the Rights in Data \-- General clause at
52.227-14 that is to be included in this contract. Under the latter
clause, a Contractor may withhold from delivery data that qualify as
limited rights data or restricted computer software, and deliver form,
fit, and function data in lieu thereof. The latter clause also may be
used with its Alternates II and/or III to obtain delivery of limited
rights data or restricted computer software, marked with limited rights
or restricted rights notices, as appropriate. In addition, use of
Alternate V with this latter clause provides the Government the right to
inspect such data at the Contractor\'s facility.

\(b\) As an aid in determining the Government\'s need to include
Alternate II or Alternate III in the clause at 52.227-14, Rights in Data
\-- General, the offer shall complete paragraph (c) of this provision to
either state that none of the data qualify as limited rights data or
restricted computer software, or identify, to the extent feasible, which
of the data qualifies as limited rights data or restricted computer
software. Any identification of limited rights data or restricted
computer software in the Offeror\'s response is not determinative of the
status of such data should a contract be awarded to the Offeror.

\(c\) The Offeror has reviewed the requirements for the delivery of data
or software and states \[*Offeror check appropriate block\]* \--

> \* None of the data proposed for fulfilling such requirements
> qualifies as limited rights data or restricted computer software.
>
> \* Data proposed for fulfilling such requirements qualify as limited
> rights data or restricted computer software and are identified as
> follows:

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

> Note: \"Limited rights data\" and \"Restricted computer software\" are
> defined in the contract clause entitled \"Rights in Data \--
> General.\"

(End of Provision)

## 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (JUN 2000)  {#cost-accounting-standards-notices-and-certification-jun-2000 .unnumbered}

Note: This notice does not apply to small businesses or foreign
governments. This notice is in three parts, identified by Roman numerals
I through III.

Offerors shall examine each part and provide the requested information
in order to determine Cost Accounting Standards (CAS) requirements
applicable to any resultant contract.

If the Offeror is an educational institution, Part II does not apply
unless the contemplated contract will be subject to full or modified CAS
coverage pursuant to 48 CFR 9903.201-2(c)(5) or 9903.201-2(c)(6),
respectively.

I. DISCLOSURE STATEMENT\--COST ACCOUNTING PRACTICES AND CERTIFICATION

\(a\) Any contract in excess of \$500,000 resulting from this
solicitation will be subject to the requirements of the Cost Accounting
Standards Board (48 CFR Chapter 99), except for those contracts which
are exempt as specified in 48 CFR 9903.201-1.

\(b\) Any Offeror submitting a proposal which, if accepted, will result
in a contract subject to the requirements of 48 CFR Chapter 99 must, as
a condition of contracting, submit a Disclosure Statement as required by
48 CFR 9903.202. When required, the Disclosure Statement must be
submitted as a part of the Offeror\'s proposal under this solicitation
unless the Offeror has already submitted a Disclosure Statement
disclosing the practices used in connection with the pricing of this
proposal. If an applicable Disclosure Statement has already been
submitted, the Offeror may satisfy the requirement for submission by
providing the information requested in paragraph (c) of Part I of this
provision.

CAUTION: In the absence of specific regulations or agreement, a practice
disclosed in a Disclosure Statement shall not, by virtue of such
disclosure, be deemed to be a proper, approved, or agreed-to practice
for pricing proposals or accumulating and reporting contract performance
cost data.

\(c\) Check the appropriate box below:

\(1\) Certificate of Concurrent Submission of Disclosure Statement.

The Offeror hereby certifies that, as a part of the offer, copies of the
Disclosure Statement have been submitted as follows: (i) original and
one copy to the cognizant Administrative Contracting Officer (ACO) or
cognizant Federal agency official authorized to act in that capacity
(Federal official), as applicable, and (ii) one copy to the cognizant
Federal auditor.

(Disclosure must be on Form No. CASB DS-1 or CASB DS-2, as applicable.
Forms may be obtained from the cognizant ACO or Federal official and/or
from the loose-leaf version of the Federal Acquisition Regulation.)

Date of Disclosure Statement:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Name and Address of
Cognizant ACO or Federal Official Where Filed:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

The Offeror further certifies that the practices used in estimating
costs in pricing this proposal are consistent with the cost accounting
practices disclosed in the Disclosure Statement.

\(2\) Certificate of Previously Submitted Disclosure Statement.

The Offeror hereby certifies that the required Disclosure Statement was
filed as follows:

Date of Disclosure Statement:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Name and Address of
Cognizant ACO or Federal Official Where Filed:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

The Offeror further certifies that the practices used in estimating
costs in pricing this proposal are consistent with the cost accounting
practices disclosed in the applicable Disclosure Statement.

\(3\) Certificate of Monetary Exemption.

The Offeror hereby certifies that the Offeror, together with all
divisions, subsidiaries, and affiliates under common control, did not
receive net awards of negotiated prime contracts and subcontracts
subject to CAS totaling more than \$50 million (of which at least one
award exceeded \$1 million) in the cost accounting period immediately
preceding the period in which this proposal was submitted. The Offeror
further certifies that if such status changes before an award resulting
from this proposal, the Offeror will advise the Contracting Officer
immediately.

\(4\) Certificate of Interim Exemption.

The Offeror hereby certifies that (i) the Offeror first exceeded the
monetary exemption for disclosure, as defined in (3) of this subsection,
in the cost accounting period immediately preceding the period in which
this offer was submitted and (ii) in accordance with 48 CFR 9903.202-1,
the Offeror is not yet required to submit a Disclosure Statement. The
Offeror further certifies that if an award resulting from this proposal
has not been made within ninety (90) days after the end of that period,
the Offeror will immediately submit a revised certificate to the
Contracting Officer, in the form specified under subparagraph (c)(1) or
(c)(2) of Part I of this provision, as appropriate, to verify submission
of a completed Disclosure Statement.

CAUTION: Offerors currently required to disclose because they were
awarded a CAS-covered prime contract or subcontract of \$50 million or
more in the current cost accounting period may not claim this exemption
(4). Further, the exemption applies only in connection with proposals
submitted before expiration of the ninety (90) day period following the
cost accounting period in which the monetary exemption was exceeded.

II\. COST ACCOUNTING STANDARDS\--ELIGIBILITY FOR MODIFIED CONTRACT
COVERAGE

If the Offeror is eligible to use the modified provisions of 48 CFR
9903.201-2(b) and elects to do so, the Offeror shall indicate by
checking the box below. Checking the box below shall mean that the
resultant contract is subject to the Disclosure and Consistency of Cost
Accounting Practices clause in lieu of the CAS clause.

( ) The Offeror hereby claims an exemption from the CAS clause under the
provisions of 48 CFR 9903.201-2(b) and certifies that the Offeror is
eligible for use of the Disclosure and Consistency of Cost Accounting
Practices clause because during the cost accounting period immediately
preceding the period in which this proposal was submitted, the Offeror
received less than \$50 million in awards of CAS-covered prime contracts
and subcontracts. The Offeror further certifies that if such status
changes before an award resulting from this proposal, the Offeror will
advise the Contracting Officer immediately.

CAUTION: An Offeror may not claim the above eligibility for modified
contract coverage if this proposal is expected to result in the award of
a CAS-covered contract of \$50 million or more or if, during its current
cost accounting period, the Offeror has been awarded a single
CAS-covered prime contract or subcontract of \$25 million or more.

III\. ADDITIONAL COST ACCOUNTING STANDARDS APPLICABLE TO EXISTING
CONTRACTS

The Offeror shall indicate below whether award of the contemplated
contract would, in accordance with subparagraph (a)(3) of the CAS
clause, require a change in established cost accounting practices
affecting existing contracts and subcontracts.

( ) YES ( ) NO

(End of clause)

**Section L -- Instructions, Conditions, and Notices to Offerors**

Section L: Instructions to Offerors

# FAR Clauses

## CLAUSES INCORPORATED BY REFERENCE

+-----------+------------------------------------+--------+-----------+
| 52.204-6  | Data Universal Numbering System    | JUN    |           |
|           | (DUNS) Number                      | 1999   |           |
+-----------+------------------------------------+--------+-----------+
| 52.211-1  | Availability of Specifications     | AUG    |           |
|           | Listed in the GSA Index of Federal | 1998   |           |
|           | Specifications, Standards and      |        |           |
|           | Commercial Item Descriptions, FPMR |        |           |
|           | part 101-29                        |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.211-7  | Alternatives to Government-Unique  | NOV    |           |
|           | Standards                          | 1999   |           |
+-----------+------------------------------------+--------+-----------+
| 52.214-34 | Submission Of Offers In The        | APR    |           |
|           | English Language                   | 1991   |           |
+-----------+------------------------------------+--------+-----------+
| 52.214-35 | Submission Of Offers In U.S.       | APR    |           |
|           | Currency                           | 1991   |           |
+-----------+------------------------------------+--------+-----------+
| 52.215-1  | Instructions to                    | MAY    |           |
|           | Offerors\--Competitive Acquisition | 2001   |           |
+-----------+------------------------------------+--------+-----------+
| 52.215-16 | Facilities Capital Cost of Money   | JUN    |           |
|           |                                    | 2003   |           |
+-----------+------------------------------------+--------+-----------+
| 52.215-17 | Waiver of Facilities Capital Cost  | OCT    |           |
|           | of Money                           | 1997   |           |
+-----------+------------------------------------+--------+-----------+
| 52.215-20 | Requirements for Cost or Pricing   | OCT    |           |
|           | Data or Information Other Than     | 1997   |           |
|           | Cost or Pricing Data               |        |           |
|           |                                    | OCT    |           |
|           | Alternate III                      | 1997   |           |
|           |                                    |        |           |
|           | Fill-in: (c) Submit the cost       |        |           |
|           | portion of the proposal via the    |        |           |
|           | following electronic media: EXCEL  |        |           |
|           | Spreadsheet                        |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.222-24 | Preaward On-Site Equal Opportunity | FEB    |           |
|           | Compliance Evaluation              | 1999   |           |
+-----------+------------------------------------+--------+-----------+
| 52.232-13 | Notice of Progress Payments        | APR    |           |
|           |                                    | 1984   |           |
|           | (Fixed Price Only, CLIN 0001/0002) |        |           |
+-----------+------------------------------------+--------+-----------+
| 52.232-28 | Invitation to Propose              | MAR    |           |
|           | Performance-Based Payments         | 2000   |           |
+-----------+------------------------------------+--------+-----------+

## CLAUSES INCORPORATED BY FULL TEXT

### 52.211-2 AVAILABILITY OF SPECIFICATIONS LISTED IN THE DOD INDEX OF SPECIFICATIONS AND STANDARDS (DODISS) AND DESCRIPTIONS LISTED IN THE ACQUISITION MANAGEMENT SYSTEMS AND DATA REQUIREMENTS CONTROL LIST, DOD 5010.12-L (DEC 1999) {#availability-of-specifications-listed-in-the-dod-index-of-specifications-and-standards-dodiss-and-descriptions-listed-in-the-acquisition-management-systems-and-data-requirements-control-list-dod-5010.12-l-dec-1999 .unnumbered}

Copies of specifications, standards, and data item descriptions cited in
this solicitation may be obtained\--

\(a\) From the ASSIST database via the Internet at
http://assist.daps.mil; or

\(b\) By submitting a request to the\--Department of Defense Single
Stock Point (DoDSSP), Building 4, Section D, 700 Robbins Avenue,
Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile
(215) 697-1462.

(End of provision)

### 52.211-3 AVAILABILITY OF SPECIFICATIONS NOT LISTED IN THE GSA INDEX OF FEDERAL SPECIFICATIONS, STANDARDS AND COMMERCIAL ITEM DESCRIPTIONS (JUN 1988)  {#availability-of-specifications-not-listed-in-the-gsa-index-of-federal-specifications-standards-and-commercial-item-descriptions-jun-1988 .unnumbered}

The specifications cited in this solicitation may be obtained from:

 (Activity)
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

(Complete address)
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

(Telephone number)
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

(Person to be contacted) \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
    

The request should identify the solicitation number and the
specification requested by date, title, and number, as cited in the
solicitation.

(End of clause)

### 52.211-4 AVAILABILITY FOR EXAMINATION OF SPECIFICATIONS NOT LISTED IN THE GSA INDEX OF FEDERAL SPECIFICATIONS, STANDARDS AND COMMERCIAL ITEM DESCRIPTIONS (JUN 1988) {#availability-for-examination-of-specifications-not-listed-in-the-gsa-index-of-federal-specifications-standards-and-commercial-item-descriptions-jun-1988 .unnumbered}

 (Activity)
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

(Complete address)
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

(Telephone number)
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

(Person to be contacted) \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
    

(End of provision)

### 52.215-1 \-- Instructions to Offerors \-- Competitive Acquisition (May 2001), Alternate 1 (Oct 1997), Alternate II (Oct 1997) {#instructions-to-offerors----competitive-acquisition-may-2001-alternate-1-oct-1997-alternate-ii-oct-1997 .unnumbered}

\(a\) *Definitions.* As used in this provision \--

"Discussions" are negotiations that occur after establishment of the
competitive range that may, at the Contracting Officer\'s discretion,
result in the Offeror being allowed to revise its proposal.

"In writing," "writing," or "written" means any worded or numbered
expression which can be read, reproduced, and later communicated, and
includes electronically transmitted and stored information.

"Proposal modification" is a change made to a proposal before the
solicitation\'s closing date and time, or made in response to an
amendment, or made to correct a mistake at any time before award.

"Proposal revision" is a change to a proposal made after the
solicitation closing date, at the request of or as allowed by a
Contracting Officer as the result of negotiations.

"Time," if stated as a number of days, is calculated using calendar
days, unless otherwise specified, and will include Saturdays, Sundays,
and legal holidays. However, if the last day falls on a Saturday,
Sunday, or legal holiday, then the period shall include the next working
day.

\(b\) *Amendments to solicitations.* If this solicitation is amended,
all terms and conditions that are not amended remain unchanged. Offerors
shall acknowledge receipt of any amendment to this solicitation by the
date and time specified in the amendment(s).

\(c\) *Submission, modification, revision, and withdrawal of proposals.*

> \(1\) Unless other methods (*e.g*., electronic commerce or facsimile)
> are permitted in the solicitation, proposals and modifications to
> proposals shall be submitted in paper media in sealed envelopes or
> packages
>
> \(i\) addressed to the office specified in the solicitation, and
>
> \(ii\) showing the time and date specified for receipt, the
> solicitation number, and the name and address of the Offeror. Offerors
> using commercial carriers should ensure that the proposal is marked on
> the outermost wrapper with the information in paragraphs (c)(1)(i) and
> (c)(1)(ii) of this provision.
>
> \(2\) The first page of the proposal must show -
>
> \(i\) The solicitation number;
>
> \(ii\) The name, address, and telephone and facsimile numbers of the
> Offeror (and electronic address if available);
>
> \(iii\) A statement specifying the extent of agreement with all terms,
> conditions, and provisions included in the solicitation and agreement
> to furnish any or all items upon which prices are offered at the price
> set opposite each item;
>
> \(iv\) Names, titles, and telephone and facsimile numbers (and
> electronic addresses if available) of persons authorized to negotiate
> on the Offeror\'s behalf with the Government in connection with this
> solicitation; and
>
> \(v\) Name, title, and signature of person authorized to sign the
> proposal. Proposals signed by an agent shall be accompanied by
> evidence of that agent\'s authority, unless that evidence has been
> previously furnished to the issuing office.
>
> \(3\) *Submission, modification, revision, and withdrawal of
> proposals.*
>
> \(i\) Offerors are responsible for submitting proposals, and any
> modification, or revisions, so as to reach the Government office
> designated in the solicitation by the time specified in the
> solicitation. If no time is specified in the solicitation, the time
> for receipt is 4:30 p.m., local time, for the designated Government
> office on the date that proposal or revision is due.
>
> \(ii\)
>
> \(A\) Any proposal, modification, or revision received at the
> Government office designated in the solicitation after the exact time
> specified for receipt of offers is \"late\" and will not be considered
> unless it is received before award is made, the Contracting Officer
> determines that accepting the late offer would not unduly delay the
> acquisition; and \--
>
> \(1\) If it was transmitted through an electronic commerce method
> authorized by the solicitation, it was received at the initial point
> of entry to the Government infrastructure not later than 5:00 p.m. one
> working day prior to the date specified for receipt of proposals; or
>
> \(2\) There is acceptable evidence to establish that it was received
> at the Government installation designated for receipt of offers and
> was under the Government\'s control prior to the time set for receipt
> of offers; or
>
> \(3\) It is the only proposal received.
>
> \(B\) However, a late modification of an otherwise successful proposal
> that makes its terms more favorable to the Government, will be
> considered at any time it is received and may be accepted.
>
> \(iii\) Acceptable evidence to establish the time of receipt at the
> Government installation includes the time/date stamp of that
> installation on the proposal wrapper, other documentary evidence of
> receipt maintained by the installation, or oral testimony or
> statements of Government personnel.
>
> \(iv\) If an emergency or unanticipated event interrupts normal
> Government processes so that proposals cannot be received at the
> office designated for receipt of proposals by the exact time specified
> in the solicitation, and urgent Government requirements preclude
> amendment of the solicitation, the time specified for receipt of
> proposals will be deemed to be extended to the same time of day
> specified in the solicitation on the first work day on which normal
> Government processes resume.
>
> \(v\) Proposals may be withdrawn by written notice received at any
> time before award. Oral proposals in response to oral solicitations
> may be withdrawn orally. If the solicitation authorizes facsimile
> proposals, proposals may be withdrawn via facsimile received at any
> time before award, subject to the conditions specified in the
> provision at 52.215-5, Facsimile Proposals. Proposals may be withdrawn
> in person by an Offeror or an authorized representative, if the
> identity of the person requesting withdrawal is established and the
> person signs a receipt for the proposal before award.
>
> \(4\) Unless otherwise specified in the solicitation, the Offeror may
> propose to provide any item or combination of items.
>
> \(5\) Offerors shall submit proposals in response to this solicitation
> in English, unless otherwise permitted by the solicitation, and in
> U.S. dollars, unless the provision at FAR 52.225-17, Evaluation of
> Foreign Currency Offers, is included in the solicitation.
>
> \(6\) Offerors may submit modifications to their proposals at any time
> before the solicitation closing date and time, and may submit
> modifications in response to an amendment, or to correct a mistake at
> any time before award.
>
> \(7\) Offerors may submit revised proposals only if requested or
> allowed by the Contracting Officer.
>
> \(8\) Proposals may be withdrawn at any time before award. Withdrawals
> are effective upon receipt of notice by the Contracting Officer.
>
> \(9\) Offerors may submit proposals that depart from stated
> requirements. Such proposals shall clearly identify why the acceptance
> of the proposal would be advantageous to the Government. Any
> deviations from the terms and conditions of the solicitation, as well
> as the comparative advantage to the Government, shall be clearly
> identified and explicitly defined. The Government reserves the right
> to amend the solicitation to allow all Offerors an opportunity to
> submit revised proposals based on the revised requirements.

\(d\) *Offer expiration date.* Proposals in response to this
solicitation will be valid for the number of days specified on the
solicitation cover sheet (unless a different period is proposed by the
Offeror).

\(e\) *Restriction on disclosure and use of data.* Offerors that include
in their proposals data that they do not want disclosed to the public
for any purpose, or used by the Government except for evaluation
purposes, shall \--

> \(1\) Mark the title page with the following legend:
>
> This proposal includes data that shall not be disclosed outside the
> Government and shall not be duplicated, used, or disclosed - in whole
> or in part - for any purpose other than to evaluate this proposal. If,
> however, a contract is awarded to this Offeror as a result of - or in
> connection with - the submission of this data, the Government shall
> have the right to duplicate, use, or disclose the data to the extent
> provided in the resulting contract. This restriction does not limit
> the Government\'s right to use information contained in this data if
> it is obtained from another source without restriction. The data
> subject to this restriction are contained in sheets \[*insert numbers
> or other identification of sheets*\]; and
>
> \(2\) Mark each sheet of data it wishes to restrict with the following
> legend:
>
> Use or disclosure of data contained on this sheet is subject to the
> restriction on the title page of this proposal.

\(f\) *Contract award.*

> \(1\) The Government intends to award a contract or contracts
> resulting from this solicitation to the responsible Offeror(s) whose
> proposal(s) represents the best value after evaluation in accordance
> with the factors and subfactors in the solicitation.
>
> \(2\) The Government may reject any or all proposals if such action is
> in the Government\'s interest.
>
> \(3\) The Government may waive informalities and minor irregularities
> in proposals received.
>
> \(4\) The Government intends to evaluate proposals and award a
> contract after conducting discussions with Offerors whose proposals
> have been determined to be within the competitive range. If the
> Contracting Officer determines that the number of proposals that would
> otherwise be in the competitive range exceeds the number at which an
> efficient competition can be conducted, the Contracting Officer may
> limit the number of proposals in the competitive range to the greatest
> number that will permit an efficient competition among the most highly
> rated proposals. Therefore, the Offeror\'s initial proposal should
> contain the Offeror\'s best terms from a price and technical
> standpoint.
>
> \(5\) The Government reserves the right to make an award on any item
> for a quantity less than the quantity offered, at the unit cost or
> prices offered, unless the Offeror specifies otherwise in the
> proposal.
>
> \(6\) The Government reserves the right to make multiple awards if,
> after considering the additional administrative costs, it is in the
> Government\'s best interest to do so.
>
> \(7\) Exchanges with Offerors after receipt of a proposal do not
> constitute a rejection or counteroffer by the Government.
>
> \(8\) The Government may determine that a proposal is unacceptable if
> the prices proposed are materially unbalanced between line items or
> subline items. Unbalanced pricing exists when, despite an acceptable
> total evaluated price, the price of one or more contract line items is
> significantly overstated or understated as indicated by the
> application of cost or price analysis techniques. A proposal may be
> rejected if the Contracting Officer determines that the lack of
> balance poses an unacceptable risk to the Government.
>
> \(9\) If a cost realism analysis is performed, cost realism may be
> considered by the source selection authority in evaluating performance
> or schedule risk.
>
> \(10\) A written award or acceptance of proposal mailed or otherwise
> furnished to the successful Offeror within the time specified in the
> proposal shall result in a binding contract without further action by
> either party.
>
> \(11\) The Government may disclose the following information in
> postaward debriefings to other Offerors:
>
> \(i\) The overall evaluated cost or price and technical rating of the
> successful Offeror;
>
> \(ii\) The overall ranking of all Offerors, when any ranking was
> developed by the agency during source selection;
>
> \(iii\) A summary of the rationale for award; and
>
> \(iv\) For acquisitions of commercial items, the make and model of the
> item to be delivered by the successful Offeror.

(End of Provision)

### 52.216-1 TYPE OF CONTRACT (APR 1984) {#type-of-contract-apr-1984 .unnumbered}

The Government contemplates award of a mixed Fixed Price/Cost Plus Award
Fee contract resulting from this solicitation.

(End of clause)

### 52.233-2 SERVICE OF PROTEST (AUG 1996) {#service-of-protest-aug-1996 .unnumbered}

\(a\) Protests, as defined in Section 33.101 of the Federal Acquisition
Regulation, that are filed directly with an agency, and copies of any
protests that are filed with the General Accounting Office (GAO), shall
be serviced on the Contracting Officer (addressed as follows) by
obtaining written and dated acknowledgment of receipt from the

National Archives and Records Administration

NAA - Acquisition Services Division

8601 Adelphi Road

Room 3360

College Park, MD 20740-6001

301-837-1835

\(b\) The copy of any protest shall be received in the office designated
above within one (1) day of filing a protest with the GAO.

(End of provision)

### 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) {#solicitation-provisions-incorporated-by-reference-feb-1998 .unnumbered}

This solicitation incorporates one or more solicitation provisions by
reference, with the same force and effect as if they were given in full
text. Upon request, the Contracting Officer will make their full text
available. The Offeror is cautioned that the listed provisions may
include blocks that must be completed by the Offeror and submitted with
its quotation or offer. In lieu of submitting the full text of those
provisions, the Offeror may identify the provision by paragraph
identifier and provide the appropriate information with its quotation or
offer. Also, the full text of a solicitation provision may be accessed
electronically at this/these address(es):

http://www.arnet.gov/far/

(End of provision)

### 52.252-3 ALTERATIONS IN SOLICITATION (APR 1984) {#alterations-in-solicitation-apr-1984 .unnumbered}

Portions of this solicitation are altered as follows:

### 1352.215-73 Inquiries (Mar 2000) {#inquiries-mar-2000 .unnumbered}

(a) Formal communications and specific requests for clarification(s)
    and/or information concerning this solicitation shall be submitted,
    in writing, to the Contracting Officer at the following address:

> National Archives at College Park
>
> Room 3360
>
> 8601 Adelphi Road\
> College Park, MD 20740-6001

Attn: TBD

> Contracting Officer

(b) Offerors must submit all questions concerning this solicitation in
    writing to the Contracting Officer. Questions must be received no
    later than fifteen (15) calendar days after the date of this
    solicitation. Questions sent via e-mail to Era.Acquisition@NARA.gov
    will be considered to be in writing upon receipt. Email attachments,
    if any, must be in MS Office, Version TBD, format. Responses posted
    on the ERA Web site at:
    [http://www.archives.gov/electronic_records_archives/acquisition_information](http://www.archives.gov/electronic_records_archives/acquisition_information.html)
    will be considered to be in writing when posted.

## Determination Of Competitive Range

(a) Pursuant to FAR 15.306, the Contracting Officer's determination of
    competitive range of proposals submitted as a result of this
    solicitation will consider such criteria as technical
    evaluation/ranking of the proposal, initial cost/price proposed, and
    other items set forth in Section M of this solicitation. See the
    Section M paragraph entitled "Factors and Subfactors for Award" for
    a definitive listing of these criteria and their relative
    importance.

(b) The Prime Contractor must have achieved at least SW-CMM Level 3
    maturity. To show this level of maturity, the Contractor shall have
    been independently appraised or evaluated with a CMM Appraisal
    Framework (CAF) compliant method at Level 3 or higher of the SW-CMM
    during the past eighteen (18) months for the operating unit
    performing the work for this contract. This may be either a SEI
    Software Capability Evaluation (SCE) or CMM Based Appraisal for
    Internal Process Improvement (CBA-IPI). Failure to provide evidence
    of SW-CMM Level 3 compliance shall result in the Offeror's proposal
    being rejected.

(c) Offerors are hereby advised that only those proposals determined to
    have a reasonable chance for award of a contract will be included in
    the competitive range. While every effort will be made to maintain
    strong competition, the Contracting Officer will also look to
    eliminate time consuming and unnecessary discussions with those
    Offerors whose proposals have no reasonable chance for award. This
    procedure is considered beneficial to both NARA and the Offerors
    since, in addition to saving further expenditure of resources,
    acquisition lead-time should be reduced.

(d) Accordingly, Offerors should submit initial proposals on their most
    favorable terms, from both a technical and price standpoint. Again,
    it should be noted that proposals will not be included in the
    competitive range solely on the basis of technical acceptability,
    nor will they be included due to price considerations alone.

## Debriefings 

The CO will promptly notify Offerors of any decision to exclude them
from the competitive range, if applicable, whereupon they may request
and receive a debriefing in accordance with FAR 15.505. The CO will
notify unsuccessful Offerors in the competitive range, if applicable, of
the source selection decision in accordance with FAR 15.506. Upon such
notification, unsuccessful Offerors may request and receive a
debriefing. Offerors desiring debriefing must make their request in
accordance with the requirements of FAR 15.505 or 15.506, as applicable.

## Site Visits

NARA reserves the right to conduct a site visit prior to award to gain
insight into the management, engineering, and software processes of the
Offeror. The Government may at its discretion conduct an independent SCE
to independently assess the Offeror's SW-CMM Level 3 compliance. During
the site visit, the Offeror must make available personnel and recent
artifacts that provide evidence that the Offeror's proposed performing
organization is operating at SW-CMM Level 3.

# INSTRUCTIONS

This section provides general guidance for preparing proposals as well
as specific instructions on the format and content of the proposal.

## General Instructions

(a) The Offeror's proposal must include all data and information
    requested and must be submitted in accordance with these
    instructions. Non-conformance with the specified organization,
    content, and page limitations may result in an unfavorable proposal
    evaluation. All claimed technical, management, performance, and
    schedule capabilities shall be realistic and are subject to
    verification by the Government.

(b) The Offeror's proposal shall consist of a written submittal that may
    later be supplemented by an oral presentation. Only Offerors in the
    competitive range will make oral presentations. All information
    provided by the Offeror, consistent with the constraints of this RFP
    (e.g., page limitations), is subject to evaluation as described in
    Section M.

(c) The proposal shall be clear, concise, and shall include sufficient
    detail for effective evaluation and for substantiating the validity
    of stated claims. The proposal should not simply rephrase or restate
    the Government's requirements, but rather should provide convincing
    rationale to address how the Offeror intends to meet these
    requirements.

(d) The proposal shall be valid for a period of one hundred eighty (180)
    days from the required submission date. The Offeror shall make a
    clear statement that the proposal is valid until this date.

(e) The Government may consider any Offeror\'s exception to the terms
    and conditions in this RFP to be a deficiency, which may render the
    offer unacceptable.

(f) The Offeror shall assume that the Government has no prior knowledge
    of Offeror's facilities and experience. The Government will base its
    evaluation on the information presented in the Offeror\'s proposal
    and, if a visit is made to the Offeror's site, on the information
    collected during the site visit.

(g) Elaborate brochures or documentation, binding, detailed artwork, or
    other embellishments are unnecessary and are not desired.

(h) In accordance with FAR Subpart 4.8 (Government Contract Files), the
    Government will retain one copy of all unsuccessful proposals. The
    Government will destroy the extra copies of unsuccessful proposals,
    unless the Offeror specifically requests at the time the proposal is
    submitted that they be returned.

## General Information

The following is additional general level information about proposal
submission.

### Discrepancies 

If an Offeror believes that the requirements in these instructions
contain an error, omission, or are otherwise unsound, the Offeror shall
immediately notify the CO in writing with supporting rationale. The
Offeror is reminded that the Government reserves the right to award this
effort based on the initial proposal, as received, without discussion.

### Reference Information 

Reference documentation related to this acquisition is located on the
ERA web site at:
[http://www.archives.gov/electronic_records_archives/acquisition_information.](http://www.census.gov/procur/wwww/clerical)

### Price and Cost Realism Information

All cost or pricing information shall be addressed ONLY in the Price
Volume in Offeror's proposal. Cost trade-off information, work-hour
estimates, and material kinds and quantities may be used in the
Technical Proposal volume only as appropriate for presenting rationale
for alternatives or design and trade-off decisions.

### Cross-referencing

To the greatest extent possible, each volume shall be written on a
stand-alone basis so that its contents may be evaluated with a minimum
of cross-referencing to other volumes of the proposal. Information
required for proposal evaluation that is not found in its designated
volume will be assumed to have been omitted from the proposal.
Cross-referencing within a proposal volume is permitted where its use
does not impair clarity.

The Offeror shall provide a cross-reference matrix in each volume
indicating, by section and paragraph the proposal or proposal attachment
paragraph(s) which addresses a referenced RFP element. Cross-references
must be made to RFP Section L (Instructions to Offerors), Section M
(Evaluation Factors for Award), the SOO, and other RFP items as
appropriate. The Offeror shall provide a proposal Master Cross Reference
Matrix as attachments to Volumes I through III.

### Indexing

Each volume shall contain a more detailed table of contents to delineate
the subparagraphs within that volume. Tab indexing shall be used to
identify major sections in all volumes.

### Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms
used, with an explanation for each.

### Page Size and Format

Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall
be single-spaced. Except for the reproduced sections of the solicitation
document, the text size shall be no less than 12 point. Use at least
1-inch margins on the top and bottom and 3/4 inch side margins. Pages
shall be numbered sequentially by volume. Legible tables, charts, graphs
and figures shall be used wherever practical to depict organizations,
systems and layout, implementation schedules, plans, etc. These displays
shall be uncomplicated and legible. Foldout pages shall fold entirely
within the volume and shall not exceed 11 by 17 inches in size. Foldout
pages may only be used for large tables, charts, graphs, diagrams and
schematics, not for pages of text. For tables and charts containing
textual material, the text shall be no smaller than 10 point. For
graphics, the font shall be no smaller than 8 point. If color is used,
any pages containing color shall be clearly legible and understandable
if printed in black and white. These limitations shall apply to both
electronic and hard copy proposals.

### Binding and Labeling

Each volume of the proposal should be separately bound in a three-ring
loose leaf binder that shall permit the volume to lie flat when open.
Staples shall not be used. A cover sheet should be bound in each book,
clearly marked as to volume number, title, copy number, solicitation
identification, and the Offeror\'s name. The same identifying data
should be placed on the spine of each binder. Be sure to apply all
appropriate markings including those prescribed in accordance with FAR
52.215-1(e), Restriction on Disclosure and Use of Data, and 3.104-5,
Disclosure, Protection, and Marking of Contractor Bid or Proposal
Information and Source Selection Information.

### Electronic Offers

Electronic copies shall be delivered on Intel-compatible, virus-free CD
ROMs. Indicate on each CD-ROM the volume number and title. Use separate
files to permit rapid location of all portions, including exhibits,
supplements, and attachments, if any. Files shall be uncompressed, and
have no password protection or encryption so that the Government may
copy the files for its own internal use. Volumes I through III may be
combined on one CD; volume IV (Price) must be stored on a separate CD.
For each submission, all CDs shall be placed in plastic sleeves in one
separate binder or into a CD Case. The electronic copies of the proposal
shall be submitted in Microsoft Office, Version TBD (Word Excel,
PowerPoint) or Microsoft Project, Version TBD, format. In the event
hardcopy and softcopy content conflict, hardcopies will take precedence
over softcopies.

### Distribution

The "original" proposal shall be identified. The total hard copies
(including the original) of all volumes listed in Table 2-1 shall be
addressed/delivered to the Contracting Officer (CO), Attn.: TBD,
National Archives at College Park, Room 3360, 8601 Adelphi Road College
Park, MD 20740-6001. All proposal material must be delivered not later
than 12:00 p.m. Eastern Standard Time on the required submission date.
Offerors are cautioned that they will need to process though the NARA
Archives II visitors' entrance in order to gain access to the building
and should allow appropriate time. Offerors should also note that any
packages that they bring into Archives II will need to pass through
security scanning equipment or will be subject to physical inspection.
Visitors should call Acquisition Services at extension 7xxxx for escort.

## Proposal Organization and Format

(a) The Offeror shall prepare the proposal as set forth in the **Table
    2-1, Proposal Organization** below. The titles and contents of the
    volumes shall be as defined in this table, all of which shall be
    within the required page limits and with the specified number of
    copies. The volumes identified in the table shall be separately
    bound in three-ring, loose-leaf binders. A Table of Contents,
    Glossary, and Cross-Reference Matrix (see Section 2.4.3, Cross
    Referencing) are required for all volumes, but are not listed in
    Table 2-1. If Table 2-1 conflicts with any other requirement,
    direction or provision of this solicitation, the other reference
    shall take precedence over this table.

  ------------------------------------------------------------------------------
  **Volume/\   **Volume/Section        **Hard   **Soft Copy\  **Page Limit**
  Section**    Title**                 Copy Qty Qty.**        
                                       \***                   
  ------------ ----------------------- -------- ------------- ------------------
               Letter of Transmittal                          2 Pages

  I            TECHNICAL               **10**   **2**         

  Section 1    Technical Solution and                         100 Pages
               Approach                                       

  Section 2    Systems and Software                           40 Pages
               Engineering Methodology                        

  II           MANAGEMENT              **10**   **2**         

  Section 1    Management Plan                                

               \- Summary Description                         5 Pages

               \- Contract Work                               No Limit
               Breakdown Structure &                          
               Dictionary                                     

               \- Performance Work                            No Limit
               Statement                                      

               \- Contract Data                               No Limit
               Requirements                                   

               \- Integrated Plan                             No Limit

               \- Integrated Schedule                         No Limit

  Section 2    Management Team                                5 Pages, plus 2
                                                              pages per resume,
                                                              and 1 page per
                                                              position
                                                              description

  Section 3    Management Approach                            50 Pages

  III          **PAST PERFORMANCE**    **10**   **2**         

               \- Relevant Contracts                          5 pages per
               (5 for Offeror, Plus 2                         contract submitted
               for major                                      
               subcontractors)                                

               SW-CMM Compliance                              2 pages
               Information                                    

               \- Organizational                              No limit
               Structure Change                               
               History                                        

  **IV**       **PRICE**               **5**    **2/2\*\***   No Limit

               Contract Documentation                         
  ------------------------------------------------------------------------------

\* The hard copy quantity includes 1 original.

\*\* 2 softcopies protected and 2 softcopies unprotected (that is, that
can be manipulated by NARA Contracts Department).

Table 2-1: Proposal Organization

(b) A letter of transmittal or executive cover letter shall be included
    within Offeror's proposal submission. This cover letter will not be
    counted against the page limitations of the proposal. This letter
    shall not exceed two pages in length. Phone numbers for points of
    contact including the company or division\'s executive officer or
    Vice President, program manager, program manager alternate, and
    contracting officer shall be provided.

(c) The Offeror shall provide the completed proposal master
    cross-reference matrix as an attachment to Volumes I through III.
    This cross-reference matrix is excluded from the page limit.

(d) A master table of contents of the entire proposal shall be provided
    as an attachment to Volumes I through III. This master table of
    contents is excluded from the page limit.

(e) Page limitations shall be treated as maximums. If exceeded, the
    excess pages will not be read or considered in the evaluation of the
    proposal. When both sides of a sheet display printed material, it
    shall be counted as two (2) pages. Foldout pages count as one page.
    Foldouts deemed to have been used as replacements for text as a
    means to reduce page counts shall be counted as two (2) pages. Each
    page shall be counted except the following: Cover pages, tables of
    contents, tabs and glossaries, plus specific items that are
    explicitly exempted from page counts.

The remaining sections describe the required contents of each volume of
the Offeror's proposal.

## Oral Presentation

In addition to written proposals, Offerors who are determined to be in
the competitive range may be asked to make oral presentations to the
Government. The Government will determine during proposal evaluation
whether oral presentation will be required. In the event there is a
discrepancy between the written proposal and the oral presentation, the
written proposal will take precedence.

### Format of Oral Presentations

(a) Following the evaluation of the written proposals and the
    determination of a competitive range, the Government will randomly
    determine in which order the Offerors shall provide their oral
    presentations to the Government. Following this selection, the
    Government will notify the Offerors of the scheduled date and time
    for presentation of their oral proposal. This notification will
    contain any other logistical information required.

(b) The oral presentation shall be sufficiently detailed, specific, and
    complete to enable the Government to thoroughly evaluate the
    presentation.

(c) There is no limit to the number of "charts" (e.g., transparencies,
    slides, or computer screen displays) that the Offerors may present
    during their presentations; however the number must be consistent
    with the time available for presentation. The presentation charts
    shall highlight information in the proposal.

(d) Offeror shall provide to the Government ten (10) printed copies of
    their presentation charts in three ring binders at the beginning of
    the presentation. The printed charts must be identical to those
    actually displayed during the presentation.

The oral presentation shall consist of three (3) segments, which are
described below:

  ----------- ------------------------------ -----------------------------
  **Segment   **Segment Purpose**            **Maximum Allotted Time**
  Number**                                   

  1           Offeror will present an        Not More than Ninety (90)
              overview of their technical    minutes
              solution and management        
              approach.                      

  2           Short recess to allow for      Thirty (30) Minutes
              discussions by Government      
              representatives.               

  3           Questions &                    Two (2) Hours
              Answers/Discussions            
  ----------- ------------------------------ -----------------------------

Table 2-2: Oral Presentation Times

Each presenter shall begin their session with the identification of the
session being presented and the presenter\'s name, position, and company
affiliation. Introductions will count toward the time limit. The
Government will monitor the allotted time, announcing the start and end
of the presentation periods. Charts submitted, but not briefed within
the time limit, will not be considered for evaluation.

The Government plans to videotape all segments.

Segment 1 - The overview will consist of introduction and the Offerors'
understanding and approach to meeting the contract requirements. This
may include both the technical and management aspects of Offeror's
approach.

Segment 2 -- A short recess will follow the overview to allow the
Government representatives an opportunity to discuss the presentation
and develop possible questions for the Offerors.

Segment 3 - The Government will enter into a question and
answer/discussion period with the Offerors following completion of its
oral presentation and recess. This period will allow the Government to
clarify information that the Offerors provided in their oral
presentations.

### Oral Presentation Logistics

The following subsections describe the logistical considerations for the
Oral presentation, including location, restrictions on presenters, and
presentation equipment.

#### Facilities

(a) The Government shall provide the facility in which the oral
    presentations are to be conducted. The facility shall be located at
    the NARA Archives II Building, 8601 Adelphi Road College Park, MD.

(b) The Government will provide written notice to the Offerors of the
    location of the oral proposal facility within three (3) workdays
    following notification by the Government of the date/time for the
    presentation. Included in this notice shall be the name and
    telephone number of the Government's representative whom the Offeror
    will contact upon arrival at the facility, information concerning
    site access procedures, information concerning parking location, a
    map of the facility (if required), room number, and any other
    logistical information that the Government deems necessary.

#### Authorized Presenters

> \(a\) The Offeror may have a maximum of seven (7) representatives
> present at the oral presentation. All Offeror attendees in the oral
> presentation facility shall actively participate in the oral
> presentation (i.e., present a portion of the overall presentation) and
> shall be physically present in the oral presentation facility at all
> times. The proposed Program Manager for the project, if proposed as
> key, must be one of the presenters. All presenters must be identified
> in Offeror's proposal as key personnel. In addition one (1) company
> official who is authorized to negotiate and comment on behalf of the
> Offeror shall be present at all segments. This person may or may not
> be one of the presenters. If this individual is not a presenter, then
> the maximum number of company representatives shall be increased to
> eight (8).
>
> \(b\) There shall be no entry and exit allowed from the oral
> presentation facility once the first presentation begins, with the
> exception of break periods.

#### Presentation Equipment

a.  Offerors may use their choice of presentation equipment during the
    oral presentation (e.g., overhead projector, slide projector, or
    computer-driven projection display). A screen will be available in
    the presentation room for projection purposes. Offerors shall not
    use external phone or Internet connections for their presentations.

\(b\) Offerors shall be responsible for providing the presentation
equipment, preparing it (setting it up) prior to the start of the
presentations, and operating it during the presentations.

# VOLUME I, TECHNICAL 

Offeror shall provide information about its technical solution and
approach in this volume.

## Section 1 -- Technical Solution and Approach

Based on its understanding of the problem, the Offeror shall present its
understanding of the Government\'s vision of and need for the ERA, and
propose its technical solution for the ERA.

### Understanding of the Problem

The Offeror shall describe at a conceptual level its understanding of
NARA's business processes, including those required for the long-term
preservation of and access to authentic electronic records. Summarize
the technical challenges and risks for electronic records archiving, and
describe at a conceptual level the technical solution required to
develop and deploy ERA.

### ERA System Architecture

Offeror shall describe its proposed top-level architecture for the ERA,
including major software functions, processing flows, and operational
flexibility.

(a) Describe the features of the architecture that specifically
    demonstrate that the architecture is evolvable, scalable, and
    extensible over time.

(b) Describe Offeror's approach to ensuring future portability to new
    computer hardware and operating systems.

(c) Describe Offeror's approach to integration of COTS software products
    and minimizing future costs by replacing COTS components from one
    vendor with COTS components of similar capability from a different
    vendor.

(d) Identify the standards that will be imposed for Application
    Programming Interfaces (APIs). Describe how the architectural
    framework will ensure a third party can develop components that will
    integrate with applications implemented from the framework, with no
    information other than framework API specifications.

(e) Describe any technical requirements that will be imposed on external
    systems to enable them to interface with components in the
    architectural framework.

(f) Describe how Offeror's architectural framework will:

-   Support current and potential future system security requirements,

-   Support current and potential future system performance
    requirements, and

-   Support current and potential future requirements for interfaces
    with external systems.

(g) Describe the features of the architecture that specifically
    demonstrate that it will preserve the ability to reproduce authentic
    copies of records in the future.

### ERA Design

Describe a notional design for the ERA that is consistent with the
proposed architecture. This design is solely for purposes of proposal
evaluation to determine Offeror's depth of understanding of the ERA and
its requirements. If selected, Offeror will not be obligated to use the
proposed notional design in the execution of the Analysis and Design
phase of the contract.

(a) The design must explicitly show how the Offeror will accommodate
    ERA's system functionality and performance needs and requirements as
    they relate to the implementation of this system. The Offeror shall
    demonstrate the extent to which the requirements of the program are
    understood, including allocation of requirements to hardware,
    software, and operations.

(b) Offeror must provide a Requirements Validation Matrix that clearly
    maps all requirements in the *ERA Requirements Document (RD)* to the
    proposed design.

(c) List the make or buy decisions related to COTS, NDI, and developed
    software reflected in the design, summarize the basis for those
    decisions, and describe why this will balance performance, schedule,
    risk, and life cycle cost.

(d) Detail specifics about any recommended COTS products as they relate
    to functional requirements detailed within this RFP. Detail the
    relationship between these software packages and explain how system
    integrity will be maintained through technology upgrades of that
    software. For each COTS product in the design provide a level of
    assurance that it will be supported by its vendor for the duration
    of the contract; and describe the risk mitigation approach if its
    vendor fails to provide support.

(e) Offeror should avoid using COTS products that require modification
    by the vendor for use in the ERA system. Offeror shall provide
    information on any COTS products in its design that require
    modification, including information on the extent and cost of such
    modifications.

(f) Describe the security features of the design.

(g) Describe how the design will ensure ease of maintenance.

(h) Describe how Offeror's design will enable effective Operations and
    Support (O&S) for the system, and how it will minimize the costs for
    O&S.

## Section 2 -- Systems and Software Engineering Methodology

The proposal shall include a description of the systems and software
engineering processes that the Offeror shall apply to the ERA. In
addition, the Offeror's approach to O&S shall be described.

### Systems Engineering Approach

Define Offeror's processes to ensure a disciplined and rigorous systems
engineering and integration approach to develop the ERA.

(a) The Offeror shall describe its approach to integrating developed
    software, vendor software products, databases, business rules,
    platforms, networks, and other elements.

(b) Describe the systems engineering and integration tools that will be
    used.

(c) Identify and describe the lifecycle model that will be used, and
    provide the rationale for selecting this model.

(d) Describe the Offeror's approach to defining phases and incremental
    development, including the sequence of releases.

### Software Engineering Approach

Describe Offeror's technical and management approach for designing,
developing, integrating, and deploying software to meet ERA system
functional and performance requirements.

(a) Identify and describe the methods that will be used for each of the
    following: system and software requirements analysis; system,
    computer network, and software architecture design; database
    conceptual, logical and physical design; and detailed design of
    application software. Describe why each method was selected.

(b) Discuss Offeror's approach to prototyping, including methods and
    providing access to the government. Indicate where prototyping is
    applicable and how the results of prototyping will be exploited.

(c) Identify the automated tools that will be used for system, software,
    database, and Graphical User Interface design. If software tools
    from more than one vendor will be used, describe how the data output
    by all of these tools will be made and kept consistent throughout
    development. Identify what data generated through the use of
    software tools will be made available to the Government.

(d) Describe Offeror's approach to identifying, specifying, and tracking
    the development status of interfaces, including external interfaces,
    and internal interfaces.

(e) Describe the guidelines, practices, and metrics that will be used to
    reduce software design complexity and improve design
    understandability.

(f) Specify or describe the standards that the Offeror intends to apply
    to this effort. The standards must be voluntary consensus standards
    accepted industry-wide such as those published and controlled by the
    American National Standards Institute (ANSI) or other ANSI certified
    organization such as the Institute of Electrical and Electronics
    Engineers (IEEE) or the Electronic Industries Alliance (EIA). The
    IEEE/EIA 12207.0-1996, *Industry Implementation of International
    Standard ISO/IEC 12207.1:1995, (ISO/IEC 12207) Standard for
    Information Technology --- Software life cycle processes* and the
    IEEE Std 12207.02-1998, *IEEE Standard for Application and
    Management of the Systems Engineering Process* is NARA's preferred
    software process standard.

(g) For each major delivered system release, the Government expects to
    conduct or participate in requirements and design-related formal
    reviews, including Requirements Reviews (RRs), Preliminary Design
    Reviews (PDRs), and Critical Design Reviews (CDRs). Discuss
    Offeror's approach to support these activities, including relative
    roles of the developer and the Government. Offeror may propose
    alternative approaches if the above activities are inconsistent with
    their processes and procedures.

### Requirements Management

The Offeror's proposal shall describe the processes the Offeror will use
in capturing, modeling, documenting, and managing business and technical
requirements.

(a) Describe Offeror's requirements definition and management process,
    including the approach to ensure that allocated requirements are
    complete, consistent, and correct. Identify any tools and metrics
    that will be used in this approach. Indicate what data about the
    requirements process will be made available to the Government.

(b) Describe Offeror's process to identify and manage all of the effects
    or impacts that a requirements change has caused.

### Quality Management

The Offeror shall discuss the extent to which the Offeror's
organizational structure and processes will promote quality. Offeror's
proposal shall describe Offeror's processes for continuous quality
improvement and should present the Offeror's method to measure quality
improvement.

(a) Describe the responsibility, processes, and products of Offeror's
    Quality Management (QM) program relative to ensuring that processes,
    standards, and conventions are followed.

(b) Describe the responsibility, methods, and products of the QM
    organization relative to technical or product verification.

(c) Describe the documentation and metrics from QM activities that will
    be made available to the Government. Describe any tools used to
    support QM activities. Describe Offeror's approach for interfacing
    with the ERA PMO QM organization.

### Configuration Management

The Offeror's proposal shall describe the Offeror's approach for
performing Configuration Management (CM) for all work products produced
during the entire systems engineering life cycle.

(a) Describe Offeror's CM approach and process, including the following.

-   The baselines that will be controlled, such as functional,
    allocated, product, and production baselines.

-   Change control of developmental and other contractor controlled
    baselines.

-   Configuration identification, configuration control, and status
    accounting. The Government intends to specify configuration
    identification rules for delivered configuration items. Offer shall
    commit to adherence to these rules.

-   Formal configuration audits and reviews.

(b) Describe the CM that will be imposed on hardware, application
    software, documentation, COTS and NDI software, and development
    environment tools.

(c) Identify the automated configuration tools that will be used and how
    those tools will be integrated with the systems engineering process.

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(d) Identify what CM documentation and metrics will be provided to the
    Government, and describe how this information will be made
    available. Describe Offeror's approach for interfacing with the ERA
    PMO CM organization.

(e) For major delivered system releases, the Government expects to
    conduct or participate in Functional Configuration Audit (FCAs) and
    a Physical Configuration Audits (PCAs). Discuss Offeror's approach
    to support these activities, including respective roles of the
    developer and the Government. Offeror may propose alternative
    approaches if the above activities are inconsistent with their
    processes and procedures.

(f) The Government intends to manage changes to delivered system
    baselines through a Government controlled Configuration Control
    Board (CCB) and related Engineering Review Board (ERB). Discuss
    Offeror's approach to supporting the CCB and ERB, including
    respective roles of the developer and the Government.

### Test and Evaluation

The Offeror shall describe the Offeror's approach in testing system
components, services, systems, and subsystems.

(a) Describe Offeror's approach to its internal test and evaluation
    activities, including the levels of testing that will be performed,
    such as unit, integration, and system testing. Discuss test
    planning, execution, and reporting, including building,
    configuration, and maintenance of test environments, and utilization
    of automated testing tools.

(b) Identify the documentation and metrics that will be generated
    relative to testing, and what part of this documentation will be
    made available to the Government.

(c) Define Offeror's approach for Government participation/insight into
    test plan, test case, and test procedure development, test execution
    and reporting.

(d) Describe Offeror's process for finding, tracking, closing, and
    reporting defects of all kinds, including what data is tracked and
    the visibility of this data to project staff and to the Government.

(e) Discuss how CM will be performed during integration testing to
    control the fixes to problems found and to document the
    configuration of each release.

(f) For each major delivered system release, the Government will prepare
    and execute an Acceptance Test Plan. In addition, for operational
    releases, the Government will conduct Production Acceptance Testing,
    Installation Testing, and Operational Acceptance Testing . Only the
    Production Acceptance Test will be applied to the initial
    non-operational releases in Increment 1. In addition, the Government
    expects to conduct or participate in testing-related formal reviews
    associated with delivered major system releases, including Test
    Readiness Reviews (TRRs) and Operational Readiness Reviews (ORRs).
    Discuss Offeror's approach to support these activities, including
    respective roles of the developer and the Government. Offeror may
    propose alternative approaches if the above activities are
    inconsistent with their processes and procedures.

### Operations and Support Approach

Offeror shall describe its approach to Operation and Support (O&S) of
the operational ERA system.

(a) Describe Offeror's approach to computer operations, including
    continuity of operations and disaster recovery.

(b) Describe Offeror's approach to network operations, including
    continuity of operations and disaster recovery.

(c) Describe Offeror's approach to hardware and COTS software
    maintenance, including spares inventory and replenishment.

(d) Describe Offeror's operational approach for achieving the system
    availability requirements in the ERA RD

(e) Describe Offeror's approach to provision of Help Desk support,
    including hours of operation and levels of service.

(f) Describe Offeror's approach to facility build out and preparation,
    for both secure and non-secure sites.

(g) Describe Offeror's approach to establishing system instances within
    a prepared facility.

(h) Identify the documentation, reports, and metrics that will be
    generated relative to O&S, and how it will be made available to the
    Government.

(i) Describe any other aspects of Offeror's approach to ERA O&S that
    provide exceptional value or benefit to the Government.

# VOLUME II, MANAGEMENT 

This section shall describe the Offeror\'s approach to managing the ERA
program.

## Section 1, Management Plan

Offeror shall define its program management plan in the interrelated
documents described below. Outline the proposed work in the Contract
Work Breakdown Structure (CWBS) and define the scope of the proposed
effort in the Performance Work Statement (PWS). Identify deliverables in
the Contract Data Requirements List (CDRL), and in the PWS regarding
other data items. Provide the plan for completing the work in the
Integrated Plan including the approach for implementing the processes
critical to the work. In the Integrated Schedule, provide a schedule for
the activities in the Integrated Plan. The Integrated Schedule should be
provided weekly for the Analysis and Design Phase, biweekly for
development of Increment One (1) and monthly for development of the
remaining Increments for the planned work.

Describe the relationship between the CWBS, the PWS, proposed data
items, the activities in the Integrated Plan and Integrated Schedule.
Show why the scope of work in the CWBS and PWS, and the plan for the
work in the Integrated Plan/Integrated Schedule, will meet the
objectives and requirements of the RFP.

### Contract Work Breakdown Structure

The Government\'s Preliminary Work Breakdown Structure (PWBS) and PWBS
Dictionary defined in Section J-5 provides a structure that the Offeror
shall use as the basis for the Offeror-developed CWBS. Offeror shall
provide a tailored, expanded Work Breakdown Structure (WBS) and
dictionary necessary to execute the ERA program in the most efficient
manner. Define a CWBS that is consistent with Offeror's proposed
management and technical processes and products, identifies all work
required to meet the RFP objectives and requirements, and is prepared by
extending the PWBS. The CWBS must encompass elements needed for all
Increments.

Include a tree diagram that shows all CWBS elements and a dictionary to
define each CWBS element. The CWBS and its associated developed
dictionary must be in harmony with the Integrated Plan.

### Performance Work Statement

Describe the work necessary to meet the Government's objectives,
performance goals, and requirements as described in the SOO and
*Requirements Document (RD)*.

At a minimum the PWS shall address all tasks to complete all increments
and all necessary tasks to provide technical and management support to
the ERA. The PWS shall define all work to be performed and summarize
data requirements and deliverables. Link each work task to the CWBS and
to any associated CDRL and other data items. The PWS must encompass
activities for all Increments. Describe any Government Furnished
Information (GFI) or Government Furnished Equipment (GFE) that Offeror
believes will be necessary to perform the work under this contract.

### Contract Data Requirements List 

Describe all data items that Offeror proposes to formally deliver to the
Government by expanding upon the existing CDRL in Section J-6. All data
requirements shall be traceable to one or more specific tasks defined in
the PWS and Integrated Plan. Data requirements shall be specified using
Offeror format.

### Integrated Plan and Schedule

The Integrated Plan shall capture the core activities and relate the
processes necessary for the Contractor to achieve ERA program
requirements. It must include performance metrics sufficient to monitor
project activities. The Integrated Plan describes how the Offeror will
complete the work defined in the CWBS, and scoped and described in the
PWS. The Integrated Plan shall be a single plan for the entire effort,
including subcontractor activities. The schedule for completing
Integrated Plan activities is the Integrated Schedule. The plan must
encompass activities for all Increments.

#### Integrated Plan 

The Integrated Plan represents up-front planning and commitment,
provides the basis for lower-tier planning, and provides the basis for
measurement of progress in accomplishing ERA objectives. Calendar dates
shall not be used in the Integrated Plan. The plan must include
provision for the major system releases identified in the SOO, including
interim releases within each increment. For each major release the plan
must provide for appropriate software lifecycle documentation, and for
Government reviews at key points in the release's lifecycle. The plan
must also provide for appropriate Government audits.

#### Integrated Schedule

The Integrated Schedule shows the calendar schedule for the activities
required to accomplish the Integrated Plan. Integrated Schedule
activities should be limited to the minimum number of activities
required to explain the program schedule. The Integrated Schedule shall
be prepared in Offeror format and shall be constructed so that the data
in the Integrated Plan can be readily traceable to the Integrated
Schedule and the CWBS. Provide an Integrated Schedule for the entire
contract. Include activities for all CWBS elements.

## Section 2, Management Team 

Offeror shall provide information about its overall team composition and
structure, as well as information about its proposed management team.

### Team Structure

Introduce the Offeror's team, including the major subcontractors and
their roles and responsibilities with regard to the ERA. An organization
chart of the team shall be provided to show all key ERA personnel and to
depict how the Offeror\'s team fits within the company. The organization
chart shall start at the level of the Offeror\'s CEO and clearly
identify the entire chain of command specifying the name, title, and
division name and location. The lines of authority and responsibility,
names, titles, and division names and locations of personnel responsible
for CM, QA and testing shall also be included. Describe the location of
the project team's office, and show the location of subcontractor
offices if not located at the team office. The Cost center for the
project (e.g. the business center where project costs are collected and
reported) shall be clearly identified.

### Key Personnel and Staffing

Key personnel refer to both prime and subcontractor staff identified as
key personnel. Identify the key personnel and show why their
capabilities match the contract objectives and requirements. Offeror
shall identify, as key personnel, staff that will have day-to-day
responsibility for the management of the ERA project as well as team
leaders or critical technical experts responsible for ensuring the
accomplishment of major ERA tasks.

(a) The Offeror shall provide descriptions of the proposed key personnel
    positions. Describe the duties required for each position plus the
    required experience, skills, qualifications, and certifications for
    it. Each position description shall not exceed one page, and shall
    be in Offeror's format.

(b) The Offeror shall identify key personnel who meet the requirements
    of the key personnel position descriptions, and provide resumes for
    each. This experience shall include positions with current as well
    as former companies. Resumes shall be in Offeror's format and shall
    not exceed two (2) pages.

(c) Offeror shall describe how the proposed team will work together to
    manage the ERA project. Describe how the team's roles and individual
    key personnel capabilities will work together synergistically to
    successfully complete the program.

(d) Provide a cross-reference matrix that maps key staff to critical
    skills.

(e) Describe specific practices that will be followed on this project to
    retain key personnel.

(f) Describe any assumption of work by Offeror's staff in excess of
    forty (40) hours per week in Offeror's cost realism estimate.

(g) Indicate how many persons not currently employed by Offeror or by a
    subcontractor that will be added to the project staff in the first
    two (2) months after contract award. Provide a staffing matrix
    showing the mix of current and new staff in Offeror's ERA project
    organization.

(h) Provide a staffing profile for the entire duration of the contract.

## Section 3 -- Management Approach

In this section Offeror shall describe its approach to the long-term
management of the ERA, including Offeror's organization and processes to
plan, organize, assign resources, direct, monitor, and control the work
necessary to meet the RFP objectives and requirements. It should contain
a concise narrative summary, including a highlight of any key or unique
features, excluding cost/price.

### Communication

Commit to facilitating communication with the Government via positive
relationships that enable continuing insight, interaction with teams,
ready electronic accessibility to all data items, periodic reviews, and
demonstration of readiness to complete significant scheduled events.

(a) Describe how Offeror will facilitate ready Government electronic
    accessibility to contract deliverable items and all other planned
    data.

(b) Describe any systems or tools that will be used to facilitate online
    Government access to contract data and status information.

(c) Describe how Offeror will provide space at Offeror's facility on an
    as-needed basis for visits by ERA PMO personnel, including support
    contractor staff and IV&V staff.

(d) The Government will be using an IV&V support contractor. Describe
    Offeror's approach to working on a cooperative basis with IV&V,
    including providing on a timely basis access and work products to
    IV&V staff for inspection and assessment. This shall include
    supporting work products, sufficient to allow IV&V to perform root
    cause analysis if needed.

(e) Describe Offeror's approach to working with the Government as a
    cooperative, cohesive team. Describe how Offeror will work with the
    Government to resolve problems and to communicate early any negative
    issues.

(f) The ERA PMO uses Microsoft Office for general office automation
    purposes, including Microsoft Access for small databases; Microsoft
    Project and Winsight for scheduling; and Rational RequisitePro for
    requirements management. Indicate the degree of compatibility of
    Offeror's tool set with these software products. Where Offeror's
    corresponding tools are different, describe Offeror's ability to
    export data in a format that is compatible with the ERA PMO's tools.

### Risk Management

As described below, the Offeror must provide information about its risk
management approach, and extend that to a projection of perceived risks
to the ERA program.

#### Risk Management Approach

Describe Offeror's approach to risk management including risk
identification, risk characterization, risk mitigation, risk tracking,
risk control, and risk officer responsibilities.

(a) Describe the process for monitoring risk watch lists, metrics, and
    technical performance measures to periodically evaluate progress
    versus plans. Describe the extent to which this is a continuous
    process.

(b) List risk metrics, and technical performance measures. Describe any
    tools that will be used for risk management.

(c) Describe how Offeror's approach for identifying risks and
    implementing corrective action will minimize cost and schedule
    impacts when significant deviations from the plan are anticipated or
    occur.

(d) Describe the visibility or assessment ability of risk status that
    will be given to the Government.

(e) Describe any mechanisms that will be put in place to encourage
    project staff, including subcontractors, to report their concerns
    about potential risks to the ERA Project Manager.

#### Projected ERA Risks

The Offeror's proposal shall describe the most important potential
problem areas for the ERA, listed in decreasing order of program impact,
including both management and technical areas. Provide a description of
the problem areas and potential impacts on NARA in accomplishing the ERA
program, including the probability that they will become actual
problems, and the severity impact for each actualized risk. Describe for
each risk a risk mitigation approach that will eliminate or reduce risk
to an acceptable level.

### Performance Metrics

The Offeror shall propose Key Performance Parameters (KPPs) for meeting
the Program Performance Objectives in the SOO. Describe Offeror's
proposed management processes for measuring, monitoring, evaluating, and
reporting on performance against the Offeror's proposed KPPs and the
necessary metrics for the Offeror's proposed Award Fee Plan.

All metrics should adhere to the following characteristics of software
life cycle data as defined in IEEE/EIA 12207.1-1997, *Standard for
Information Technology -- Software life cycle processes --
Implementation Considerations*.

-   Unambiguous: Data is described in terms that only allow a single
    interpretation.

-   Complete: Data includes necessary, relevant requirements with
    defined units of measure.

-   Verifiable: A person or a tool can check the data for accuracy or
    correctness.

-   Consistent: There are no conflicts within the data.

-   Traceable: The origin of the data can be determined.

-   Presentable: The data can be retrieved and viewed.

The following metrics must at a minimum be maintained by the contractor
and reported to the Government on a monthly basis:

1.  Earned Value Management System (EVMS) including Level of Effort,
    Cost Performance Index/Indicator, and Schedule Performance
    Index/Indicator;

2.  Change Request Inventory;

3.  Defect Management;

4.  Software Size;

5.  Action Item Aging;

6.  Risk Containment/Monitoring; and

7.  Test Coverage.

The Offeror is encouraged to propose additional metrics that are deemed
to be useful in managing the project, and which may provide more
detailed indicators of program status.

#### Earned Value Management

Propose a tailored Earned Value Management (EVM) process that will be
used by the Offeror to manage the ERA project. The EVM method shall
identify how the Offeror will make the information readily available to
the Government. The EVM shall include metrics that allow the Government
to assess the effectiveness of the Offeror's management and technical
processes.

(a) Indicate whether Offeror's EVMS is compliant with ANSI Standard
    EIA-748-A, Earned Value Management Systems.

(b) Describe the quantitative measurement of the earned value status and
    other cost/schedule status metrics that will be provided with the
    cost and schedule reporting on this project.

(c) Describe how Offeror will compute and report throughout the duration
    of the program the current estimate of cost-to-complete and
    schedule-to-complete, along with any metrics that will be used to
    evaluate the validity of these estimates. This response should
    explicitly describe whether unresolved risk items are considered in
    the estimates of cost- and schedule-to-complete. If so, describe how
    they are considered.

(d) Offeror should describe its process for planning and implementing
    corrective action for anticipated or actual deviations from its
    plans.

After contract award, the government will conduct an assessment of the
contractor's EVMS.

#### Other Performance Metrics

Describe the management processes that will be used on the ERA project
for measuring, monitoring, evaluating, correcting, and reporting all
aspects of project performance.

(a) Identify and define all the metrics for early indication of
    potential problems that will be collected and reported to the
    Government on a regular basis and provide the rationale for
    selecting this set of metrics. Include the threshold value for each
    metric, which if exceeded, indicates a potential problem.

(b) Describe the methods and tools that will be used to track project
    status, and identify the items for which the accuracy of tracking is
    the most sensitive.

(c) Identify the data in the Offeror's performance tracking system that
    will be freely available to the Government. Indicate how this
    information will be made available.

(d) Identify the information that will be made available to all persons
    on the software project team, and the methods for conveying this
    information. Conversely, describe the project status information
    that will be solicited from the team (including subcontractors), and
    the methods used to obtain it.

(e) Describe how the performance measures provided to the Government
    will facilitate Government review of Offeror's performance.

#### Program Performance Measures

Describe Offeror's proposed management processes for measuring,
monitoring, evaluating, and reporting on performance against the
Offeror's proposed KPPs and the necessary metrics for the Offeror's
proposed Award Fee Plan.

### Subcontract Management

The Offeror shall describe its subcontract management approach. Describe
the roles and responsibilities of all major subcontractors. Offeror
shall include its small business goals in its Subcontract Management
Approach. The Government's small business subcontracting goals for this
contract are as follows. Total to small business is 23% of the contract
value. Of that total, the following allocations apply: small
disadvantaged businesses 5% of the contract value; women-owned small
businesses 5 % of the contract value; HUBZone small businesses, 3% of
the contract value; and service-disabled veteran-owned small businesses,
3% of the contract value.

(a) Indicate the roles and responsibilities of the proposed
    subcontractors and the rationale for the assignments; include a
    chart depicting these elements.

(b) Define the relevant capabilities that proposed subcontractors bring
    to the ERA project. Identify the value of each subcontractor by
    stating what their contribution will be and their qualifications.
    Identify the estimated percent of the program (in terms of overall
    dollar value) to be fulfilled by each subcontractor.

(c) The Offeror shall describe its teaming agreements with its proposed
    subcontractors. Cite the duration of the agreements, and state the
    roles and responsibilities of each subcontractor if specifically
    designated in those agreements. Indicate any restrictions in the
    teaming agreements that might limit Offeror's ability to control the
    project or to respond effectively if subcontractor performance is
    inadequate. Specifically describe any arrangements where individual
    subcontractors are given a fixed percentage of the work, or have the
    sole right to perform specific portions of the work. Indicate any
    restrictions on the Offeror that would limit Offeror's ability to
    bring additional subcontractors onto the ERA project.

(d) The Offeror shall describe its subcontractor management processes,
    including flow-down of requirements and procedures, and tracking
    subcontractor performance to ensure program technical and
    programmatic requirements are met. Offeror must specifically
    describe how development subcontractor staff and activities will be
    integrated into the Offeror's SW-CMM Level III compliant processes
    and procedures.

(e) Describe how effective communications and cooperative, cohesive
    relationships will be implemented with the subcontractors.

(f) Describe how Offeror will meet the small business subcontracting
    goals of this contract.

### Operational Transition Management

The contractor selected to develop the ERA will experience two major
transition events. The first of these will occur at the down-select to a
single contractor. The second transition will occur due to the need to
initiate Operations and Support (O&S) activities in order to make the
initial system operational.

#### Down-select Transition

The Offeror shall describe its approach to handling the transition from
the Analysis and Design Phase to the Development Phase.

(a) Describe planned organizational, staffing, or other changes that
    will be undertaken to effect the transition. Identify the activities
    and events needed to make the transition.

(b) Identify the risks associated with this activity, and describe the
    mitigation strategy for them.

(c) Describe how Offeror's transition approach is fully integrated with
    its program management, subcontract management, and systems
    engineering approaches.

(d) Describe how team cohesiveness will be maintained during the
    transition.

#### Operational Transition

Submit an approach for how Offeror will transition the Initial
Operational Capability (IOC) ERA system from a developmental to an
operational state. Describe how critical information about the ERA
system will be imparted to the O&S staff via training or other
techniques.

(a) Describe Offeror's knowledge transfer approach for ERA.

(b) Identify activities and events needed to make the transition.
    Identify a timeline for knowledge transfer, including training,
    certification processes (as appropriate), and other factors that
    reflect how Offeror will ensure that knowledge transfer has
    occurred.

(c) Identify the risks associated with this activity, and describe the
    mitigation strategy for them.

(d) Offeror must describe its approach and method for training
    appropriate O&S staff, including administrators and operational
    support personnel prior to, during, and post implementation of the
    system. The training plan must address the approach for determining
    training needs, developing a training strategy, and the method and
    schedule for delivering the appropriate level of training at the
    right time.

(e) Describe Offeror's approach to training Government personnel to
    function in the proposed ERA environment. Describe any training
    specific to the group of government employees who will become
    leaders of the organizational change that ERA will introduce.

(f) Describe any tools that will be used to facilitate knowledge
    transfer to NARA and to the O&S staff.

(g) Describe the knowledge transfer activities that will be performed
    for successive increments of the ERA system.

(h) Describe Offeror's process for transitioning system instances from
    the developmental to operational environments, including physical
    movement and setup of equipment.

# VOLUME III -- PAST PERFORMANCE

Each Offeror shall submit past performance information including Past
Performance Questionnaires, CMM Compliance information, and
organizational structure change history as specified below.

Each Offeror is required to submit the information for each relevant
Government contract as well as the SW-CMM compliance information fifteen
(15) days prior to the date set for receipt of proposals. Failure to
provide this information fifteen (15) days prior to the proposal
submission date shall be cause for the Offeror's proposal to be
rejected.

## Relevant Contracts

The Offeror shall submit past performance information on five (5) recent
contracts that the Offeror considers most relevant in demonstrating the
Offeror's ability to perform the proposed effort. A recent contract is
one on which the contractor has performed work within the past five (5)
years. Also include information on two (2) recent contracts performed by
each major subcontractor that are considered to be most relevant in
demonstrating their ability to perform the proposed effort. Include
rationale supporting the assertion of relevance.

Past Performance Questionnaires should be completed in accordance with
the format contained in Attachment J-10. No past performance information
shall be provided other than in the completed Past Performance
Questionnaires.

The Offeror is required to explain what aspects of the contracts are
deemed relevant to the proposed effort, and to what aspects of the
proposed effort they relate. This may include a discussion of efforts
accomplished by the Offeror to resolve problems encountered on prior
contracts as well as past efforts to identify and manage program risk.
The Offeror should clearly describe management actions employed in
overcoming problems and the effects of those actions, in terms of
improvements achieved or problems rectified. Categorize the relevance
information into the specific Technical and Management subfactors used
to evaluate the proposal. There is a five (5) page limit per contract
submitted.

Offerors are cautioned that the Government will use data provided by the
Offeror in its proposal as well as data obtained from other sources in
the evaluation of past performance. The Offeror shall submit, along with
the information required in this paragraph, a consent letter executed by
each subcontractor, authorizing release of adverse past performance
information to the Offeror so the Offeror can respond to such
information. For each identified effort for a commercial customer,
Offeror shall also submit a client authorization letter, authorizing
release to the Government of requested information on the Offeror\'s
performance. The consent letters and client authorization letters will
not count toward the page limit.

## Software CMM Compliance

The Offeror shall provide SW-CMM evaluation information for the
Offeror's proposed software organization that will be used to conduct
software lifecycle activities for the development of ERA. Results must
be made available from the most recent (not later than eighteen (18)
months prior to the release of this RFP) SEI Software Capability
Evaluation (SCE) or CMM Based Appraisal for Internal Process Improvement
(CBA-IPI). The evaluation must have been performed by an independent
evaluator, and must demonstrate that the Offeror's process capability
satisfies Level III or higher of the Software Development CMM, Version
1.1. The Offeror shall describe the type of appraisal (i.e., Internal
Process Improvement (IPI) or SCE). There is a limit of two (2) pages for
this information.

## Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with
other companies, and/or reorganized their divisions, business groups,
subsidiary companies, etc. In many cases, these changes have taken place
during the time of performance of relevant present or past efforts or
between the conclusion of recent past efforts and this source selection.
As a result, it is sometimes difficult to determine what past
performance is relevant to this acquisition. To facilitate this
relevancy determination, include a "roadmap" describing all such changes
within the last five (5) years in the organization of Offeror's company
and for each subcontractor submitting past performance information.
Since the Government intends to consider past performance information
provided by other sources as well as that provided by Offeror, the
"roadmap" should be both specifically applicable to the efforts
identified and general enough to apply to efforts on which the
Government receives information from other sources.

# VOLUME IV -- Price 

Offer shall provide sufficient information to allow Government
evaluation of its proposed cost/price. Also provide a proposed award fee
plan, and provide identified contract documentation.

## Realism of projected Cost of work to be performed 

Offeror shall submit detailed cost data, summaries, and narrative
supporting cost data. This is data designated in FAR 15.4 as "certified
cost or pricing data." There is no page limit for this portion of the
Price Volume.

An Offeror\'s proposal is presumed to represent its best efforts to
respond to the solicitation. Any inconsistency between promised
performance, the Technical and Management Volumes, identified personnel
resources, and cost must be explained in the proposal. For example, if
the intended use of new and innovative techniques is the basis for an
abnormally low cost estimate, the nature of these techniques and their
impact on cost must be explained. Or, if a corporate policy decision has
been made to absorb a portion of the estimated cost it must be stated in
the proposal. Any inconsistency, if unexplained, may raise a fundamental
question of the Offeror\'s understanding of the nature and scope of the
work required and may adversely impact the Offeror\'s standing upon
evaluation. The burden of proof as to cost credibility rests with the
Offeror.

It is required that the Offeror provide by Contract Line Item and Phase
a plan for integrating the PWS, CWBS, labor hours estimates by labor
categories, and bill of materials for each scheduled activity over the
period of performance. It is also required that the Offeror provide all
the basis of all estimates, consolidated bill of materials, costing
rationale, costing ground rules, and related business assumptions. This
should include all cost associated with the performance of this
contract. This information is required to evaluate the Offeror's
understanding of the ERA program and will be used as the EVM baseline.
After contract award this baseline will be used by the ERA PMO to
monitor performance.

## Total Cost of Ownership (TCO)

Offeror is required to identify proposal features or assumptions that
impact Total Cost of Ownership (TCO). Volumes I (Technical) and II
(Management) of Offeror's proposal submission will be used to evaluate
the anticipated impact on TCO of proposed solutions

## Award Fee Plan

An Award Fee will be awarded and released to the contractor each six (6)
month period in accordance with the Award Fee provisions of the
contract.

Offeror shall propose an Award Fee Plan for the first six (6) month
contract period following completion of the Systems Analysis and Design
Phase (first six (6) months of Increment 1). Information provided in the
plan shall include at a minimum:

1.  Description of each performance based factor being evaluated, and
    the percentage of the total award fee allocated to each factor.

2.  Evaluation criteria to be applied to each factor. Each criterion
    shall include performance standards for four (4) levels of
    performance, including Exceptional, Very Good, Satisfactory, and
    Unsatisfactory.

3.  Procedures for calculating overall award fee based on the factor
    ratings.

Offeror should align its award fee factors with the SOO and with the
performance standards in its proposed PWS.

## Contract Documentation

The following items shall be supplied by the Offeror in the order listed
below. This information will be used by the Government to prepare the
contract document and supporting file. References to the model contract
refer to Sections A through K of this solicitation.

### Section A - Solicitation/Contract Form

Offeror shall complete blocks 12 to 16 and signature and date blocks 17
and 18 of the SF33, and provide as Section A of the model contract.
Signature by the Offeror on the SF33 constitutes an offer, which the
Government may accept. The "original" copy should be clearly marked
under separate cover and should be provided without any punched holes.

### Section B - Supplies or Services and Costs/Prices

Offeror shall provide completed pricing information in Section B of the
model contract.

### Section F -- Period of Performance 

The Offeror's proposal shall include this Section of the Model Contract.

### Section G - Contract Administrative Data

The Offeror's proposal shall include this Section of the Model Contract.

### Section H - Special Contract Requirements

The Offeror's proposal shall include this Section of the Model Contract.

### Section I - Contract Clauses

The Offeror's proposal shall include this Section of the Model Contract.

### Section K - Representations, Certifications, and Other Statements of Offerors

Offeror shall provide completed representations, certifications,
acknowledgements, and statements.

### Exceptions to Terms and Conditions

Exceptions taken to terms and conditions of the model contract, to any
of its formal attachments, or to other parts of the solicitation shall
be identified by the Offeror. Each exception shall be specifically
related to each paragraph and/or specific part of the solicitation to
which the exception is taken. Provide rationale in support of the
exception and fully explain its impact, if any, on the performance,
schedule, cost, and specific requirements of the solicitation. This
information shall be provided in the format and content of **Table 6-1,
Solicitation Exceptions**. Failure to comply with the terms and
conditions of the solicitation may result in the Offeror being removed
from consideration for award.

+-----------------+--------------+---------------------+--------------+
| Solicitation\   | *            | **Requirement/\     | **[\         |
| Document        | *Paragraph/\ | Portion**           | ]{.underline |
|                 | Page**       |                     | }Rationale** |
+-----------------+--------------+---------------------+--------------+
| SOO, RD,        | Applicable   | Identify the        | Justify why  |
| Section L,      | Page and     | contract            | the contract |
| Section M,      | Paragraph    | requirement or      | requirement  |
|                 | Numbers      | portion to which    | will not be  |
| Model Contract  |              | exception is taken  | met          |
+-----------------+--------------+---------------------+--------------+

Table 6-1: Solicitation Exceptions

### Other Information Required

In addition to the model contract information above, the Offeror shall
provide the following supplementary information.

#### Authorized Offeror Personnel

Provide the name, title and telephone number of the company/division
point of contact regarding decisions made with respect to Offeror's
proposal and who can obligate the company contractually. Identify those
individuals authorized to negotiate with the Government.

#### Government Offices

Provide the mailing address, telephone and fax numbers and facility
codes for the cognizant Contract Administration Office, Defense Contract
Audit Agency (DCAA), and Government Paying Office. Provide the name and
telephone and fax number for the Administrative Contracting Officer
(ACO).

#### Company/Division Address, Identifying Codes, and Applicable Designations

Provide company/division\'s street address, county and facility code;
CAGE code; DUNS code; size of business (large or small); and labor
surplus area designation. This same information must be provided if the
work for this contract will be performed at any other location(s). List
all locations where work is to be performed and indicate whether such
facility is a division, affiliate, or subcontractor, and the percentage
of work to be performed at each location.

#### Attachments to the Model Contract 

The Offeror shall provide copies of the following as attachments to
Section J of the model contract: CWBS, PWS, CDRLs, Integrated Plan, and
Integrated Schedule (same as provided in proposal Volume II,
Management).

##### Subcontracting Plan

The Offer shall include a Subcontracting Plan in accordance with FAR
19.702. The CO must approve the Subcontracting Plan before contract
award.

**Section M -- Evaluation Factors for Contract Award**

Section M -- Evaluation Factors for Contract Award.

# Contract Award

The Government will conduct this competitive negotiated acquisition in
accordance with FAR Subpart 15.3, Source Selection. This is a best value
source selection (see Section L, full-text provision FAR 52.215-1,
Instructions to Offerors-Competitive Acquisition, subparagraph (f),
Contract Award).

The Oral Presentations will be a component of the overall evaluation for
Offerors in the competitive range.

# Factors and Subfactors for Award

The Contractor must have achieved at least SW-CMM Level III maturity.
Failure to provide evidence of SW-CMM Level III compliance shall result
in the Offeror's proposal being rejected.

Offerors will be evaluated based on the following evaluation factors and
their associated risk, which are listed in descending order of
importance.

> Factor 1 Technical
>
> Factor 2 Management
>
> Factor 3 Past Performance
>
> Factor 4 Cost or Price

All evaluation factors other than cost or price, when combined, are
significantly more important than Cost or Price.

Within Factor 1, the Technical factor, there are two subfactors, which
will be evaluated separately. These subfactors are listed in descending
order of importance.

Subfactor 1 Technical Solution

Subfactor 2 System & Software Engineering Methodology

Within Factor 2, the Management factor, there are two subfactors, which
will be evaluated separately. These subfactors are listed in descending
order of importance.

Subfactor 1 Management Team

Subfactor 2 Management Approach

## Factor 1, Technical 

The Offeror's technical solution will be evaluated to determine if it
demonstrates a clear understanding of the problem and offers a solid and
comprehensive solution architecture and design for addressing ERA
objectives and requirements. The Offeror's system and software
engineering methodology will be evaluated for soundness and
comprehensiveness.

The following subfactors will be evaluated in descending order of
importance.

Subfactor 1 Technical Solution

Subfactor 2 System & Software Engineering Methodology

### Subfactor 1, Technical Solution 

The areas below will be considered in the rating of the Technical
Solution.

[Understanding of the Problem]{.underline} - The Offeror's technical
solution will be evaluated to determine the Offeror's depth of
understanding of ERA. The Offeror's technical solution will be evaluated
to determine how well it demonstrates an understanding of the
Government's goals for the system, NARA's business, archival processes
for electronic records, the technical challenges and risks for
electronic records archiving, and the technical solution required to
develop and deploy ERA.

[Architecture]{.underline} - The Offeror's proposed architecture will be
evaluated to determine how evolvable, scalable, and extensible it is.
The proposed architecture will be evaluated for its ability to allow for
different physical implementations during design and deployment. The
proposed architectural approach to security will be evaluated. The
proposed architecture will be evaluated to determine the degree to which
it exhibits sound design characteristics and how appropriately it
applies the use of COTS.

[Design]{.underline} - The Offerors proposed design will be evaluated
for reasonableness and consistency with the Offeror's architecture. The
Offeror's Requirements Validation Matrix (RVM) will be evaluated to
determine how thoroughly it addresses all ERA requirements and its
consistency with the Offeror's Design. The Offeror's RVM and design will
also be evaluated to determine how well they are reflected in the
Offeror's Management Plan. Furthermore, each Offeror's proposal will be
evaluated on the proposed solution and technology offered.

[Risk]{.underline} - the government will review the risk associated with
the Offeror\'s proposed technical solution.

### Subfactor 2, System and Software Engineering Methodology 

The Government will evaluate the Offeror\'s proposed system and software
engineering methodology to determine how comprehensive, sound, and
effective it is. The Offeror\'s systems and software engineering
processes, procedures, and controls will be evaluated to determine how
well they address the key drivers of system design, development,
maintenance, and operations and support. Critical components of the
evaluation will include both methodology and the process used to carry
out the engineering of the system. The Offeror\'s systems and software
engineering methodology will be evaluated to determine its effectiveness
with respect to system analysis, requirements analysis and development,
system and software design, implementation approach and standards, and
how comprehensive is the approach to testing and evaluation. The
Offeror\'s processes will be evaluated to ensure that best engineering
practices are being followed in the areas of CM, requirements
management, test management, and QA.

The Offeror's approach to operations and support of the operational ERA
system will be evaluated to determine its effectiveness in achieving the
levels of service and system availability requirements in the ERA RD.
The Offeror's approach to operations and support will be evaluated to
determine how well it provides for continuity of operations and disaster
recovery.

The Offeror\'s processes will be evaluated to ensure that they have
proposed the use of document formats and content consistent with
voluntary consensus standards in accordance with revised OMB Circular
A-119. The Government will review the risk associated with the
Offeror\'s proposed systems and software engineering methodology.

## Factor 2, Management 

The Offeror's management team will be evaluated for depth and breadth of
experience and how well its organization meets the needs of ERA.
Finally, the Offeror's management approach will be evaluated to
determine how well its methodology addresses the planning,
communication, risk management, performance metrics management,
subcontract management, and transition management requirements of ERA.

The following subfactors will be evaluated in descending order of
importance.

Subfactor 1 Management Team

Subfactor 2 Management Approach

### Subfactor 1, Management Team 

The Offeror's management team and approach will be evaluated to
determine if it provides a high caliber team for managing the
development of ERA and provides an integrated organization, with
strength in each major area that unites and controls ERA development
activities, including work performed by subcontractors. The
qualifications of the key personnel proposed by the Offeror will be
individually evaluated. Qualifications include their experience, skills,
knowledge, education, and past performance in performing similar tasks.
Special attention will be given to the breadth and depth of each members
experience and past performance on projects similar to ERA in size,
scope, complexity, and content. The availability of key personnel to
work on ERA and remain on the program through IOC and the Offeror's
proposed measures for staff retention on ERA will also be evaluated.
Previous experience with the organization's quality work processes on
other projects will be evaluated. The Government will review the risk
associated with the Offeror\'s proposed management team.

### Subfactor 2, Management Approach 

The proposed management approach will be evaluated to determine how
efficient and effective it is, and how well it provides integrated
management information that keeps the contractor program manager and the
government well informed and the system and software engineering
activities closely coordinated.

The areas below will be considered in the rating of the Offeror's
management approach.

[Business Information]{.underline} - The Offeror\'s Performance Work
Statement (PWS), Contract Work Breakdown Structure (CWBS), Integrated
Plan and Schedule, and Deliverable List will be evaluated to determine
the extent to which they are comprehensive and fully integrated. The
Offeror\'s proposed program performance standards will be evaluated to
determine how effectively and efficiently they measure program
performance against ERA program Performance Objectives

[Award Fee plan]{.underline} - The Government will evaluate the
Offeror\'s proposed award fee plan. 

[Communication]{.underline} - The Offeror's approach to program
communications with the NARA ERA PMO will be evaluated for soundness and
comprehensiveness. The Offeror's approach for providing for clear lines
of communication between the Offeror's team and the government for
problem identification, mitigation, and resolution will also be
evaluated. The Offeror's approach for providing for Government
visibility into the Offeror's activities, including ready access to
deliverables and work in progress, and for allowing ease of coordination
of activities between Offeror and the Government will be evaluated. The
Offeror's approach for providing for hosting Government representatives,
including Government employees and ERA PMO support contractor staff at
the Offeror's facility will also be evaluated.

[Risk Management]{.underline} - The Offeror's Risk Management approach
will be evaluated on its approach to risk management, including risk
identification, risk characterization, risk mitigation, risk tracking,
and the extent to which this is a fully institutionalized and continuous
process. Evaluation will be made on the degree of realism of the ERA
Program risk items identified, their relative importance and probability
of occurrence, and proposed activities to anticipate and mitigate those
risks.

[Performance Metrics]{.underline} **-** The Offeror's approach to
program performance metrics will be evaluated to determine if:

-   The proposed performance metrics system provides an effective and
    quantifiable approach for monitoring and evaluating project
    performance;

-   Proposed performance metrics are identified for each major element
    in the PWS;

-   The proposed performance metrics system provides for an efficient,
    effective, and streamlined review by the government; and

-   The Offeror's tailored Earned Value Management (EVM) approach is
    sound, efficient and provides effective management visibility into
    the program performance.

[Subcontract Management]{.underline} - The Offeror's subcontract
management approach will be evaluated to determine how effectively
subcontractors will be managed and controlled, and how subcontractor
staff and activities will be integrated into the Offeror's management
and technical processes and procedures. Descriptions of the Offeror's
teaming/subcontract agreements with major subcontractors will be
evaluated for clarity and soundness of approach. The Offeror will be
evaluated for compliance with the socioeconomic goals provided in this
RFP.

[Transition Approach]{.underline} - The Offeror's approach to handling
the transition from the analysis and design phase to the development
phase (down-select) will be evaluated. The Government will evaluate the
Offeror's approach to managing the transition from development to
operation and support of the system.

[Risk]{.underline} - The Government will review the risk associated with
the Offeror\'s proposed management approach.

## Factor 3, Past Performance 

The Government will evaluate performance based on the Offeror's past and
present performance on relevant management, cost, and technical
experience with the life-cycle development and integration of similar
systems. Past performance of the Offeror and the Offeror's participating
divisions and proposed subcontractors will all be considered. Experience
of the Offeror as a subcontractor on similar efforts, commercial work,
and Independent Research and Development (IR&D) are also relevant. The
Government will evaluate the Offeror's record of contract compliance and
of supplying products and services that meet users' needs within cost
and schedule requirements. The Offeror's past performance in addressing
and resolving program problems will be evaluated. The Offeror's past
performance with phase transitions (design flyoff and development to ops
transitions) will also be evaluated. The Offeror's past performance with
staff retention will be evaluated. The Offeror's past performance with
Government communications will also be evaluated.

In conducting the past performance assessment, the Government may use
data obtained from other sources as well as data provided in the
Offeror\'s proposal. The information presented in the Offerors'
proposals, together with information from any other sources available to
the Government will provide the input for evaluation of this factor. The
Government will review the risk associated with the Offeror\'s past
performance.

## Factor 4, Cost or Price 

As discussed earlier, all evaluation factors other than cost or price,
when combined, are significantly more important than Cost or Price.
Price (including cost and fee for the Increments) shall be reviewed for
cost realism to determine what the Government should realistically
expect to pay for the proposed effort, the Offerors\' understanding of
the work, and the Offerors ability to perform the contract. Also, see
Section L, full-text provision FAR 52.215-1, Instructions to
Offerors-Competitive Acquisition, subparagraph (f), Contract Award.