**NIH BOARD OF CONTRACT AWARDS REVIEW CHECKLIST**

**CONSTRUCTION (NEGOTIATED) ACQUISITIONS**

+----------------------+-----------------------------------------------+
| **REVIEW TYPE**      |                                               |
|                      |                                               |
| **( )                |                                               |
| Presolicitation ( )  |                                               |
| Preaward (           |                                               |
| )Postaward**         |                                               |
+----------------------+-----------------------------------------------+
| Office of            |                                               |
| Acquisition          |                                               |
+----------------------+-----------------------------------------------+
| Awarding Office      |                                               |
+----------------------+-----------------------------------------------+
| Presolicitation or   |                                               |
| Contract Number      |                                               |
+----------------------+-----------------------------------------------+
| Contract Specialist  |                                               |
+----------------------+-----------------------------------------------+
| Contracting Officer  |                                               |
+----------------------+-----------------------------------------------+
| Total                |                                               |
| Price/Estimated Cost |                                               |
+----------------------+-----------------------------------------------+
| Period of            |                                               |
| Performance          |                                               |
+----------------------+-----------------------------------------------+
| Brief Description of |                                               |
| Items or Services    |                                               |
| Being Acquired       |                                               |
+----------------------+-----------------------------------------------+

SECTION A -- Acquisition Planning

+---+-------------------+------------------------+---+---+---+-----------+
| * | **Action Item**   | **FAR/HHSAR/**         | * | * | * | **C       |
| * |                   |                        | * | * | * | omments** |
| N |                   | **NIH Policy Part**    | Y | N | N |           |
| o |                   |                        | e | o | / |           |
| . |                   |                        | s | * | A |           |
| * |                   |                        | * | * | * |           |
| * |                   |                        | * |   | * |           |
+---+-------------------+------------------------+---+---+---+-----------+
|   | Aa                | **Acquisition          |   |   |   |           |
|   |                   | Planning**             |   |   |   |           |
+---+-------------------+------------------------+---+---+---+-----------+
| A | Was W             | FAR 7.102; 10.001,     |   |   |   |           |
| . |                   | 10.002; 12.101 (over   |   |   |   |           |
| 1 | Was adequate      | \$100K); HHSAR         |   |   |   |           |
|   | market research   | 307.7105               |   |   |   |           |
|   | performed?        |                        |   |   |   |           |
+---+-------------------+------------------------+---+---+---+-----------+
| A | Does File contain | FAR 7.105; HHSAR       |   |   |   |           |
| . | an adequate       | 307.71 (\>\$500K --    |   |   |   |           |
| 2 | Acquisition Plan  | but see documentation  |   |   |   |           |
|   | (AP), addressing  | requirements for       |   |   |   |           |
|   | all FAR and HHSAR | \<\$500K or other      |   |   |   |           |
|   | requirements?     | exceptions at          |   |   |   |           |
|   |                   | 307.7101(c))           |   |   |   |           |
|   |                   |                        |   |   |   |           |
|   |                   | [HHS AP                |   |   |   |           |
|   |                   | template](ht           |   |   |   |           |
|   |                   | tp://www.knownet.hhs.g |   |   |   |           |
|   |                   | ov/acquisition/HHSacqu |   |   |   |           |
|   |                   | isitionplan-Final.doc) |   |   |   |           |
+---+-------------------+------------------------+---+---+---+-----------+
|   | If RFI or         | FAR 15.201             |   |   |   |           |
|   | exchanges with    |                        |   |   |   |           |
|   | industry, were    |                        |   |   |   |           |
|   | they conducted    |                        |   |   |   |           |
|   | properly?         |                        |   |   |   |           |
+---+-------------------+------------------------+---+---+---+-----------+
| A | Does AP discuss   | FAR 16.103             |   |   |   |           |
| . | the rationale for |                        |   |   |   |           |
| 3 | the contract type | [HHS AP                |   |   |   |           |
|   | selected and is   | template](ht           |   |   |   |           |
|   | the type          | tp://www.knownet.hhs.g |   |   |   |           |
|   | appropriate for   | ov/acquisition/HHSacqu |   |   |   |           |
|   | the requirement?  | isitionplan-Final.doc) |   |   |   |           |
+---+-------------------+------------------------+---+---+---+-----------+
| A | Was acquisition   | FAR 7.102(b), FAR      |   |   |   |           |
| . | plan developed by | 7.105                  |   |   |   |           |
| 4 | entire team and   |                        |   |   |   |           |
|   | has each          |                        |   |   |   |           |
|   | participant been  |                        |   |   |   |           |
|   | identified in the |                        |   |   |   |           |
|   | AP?               |                        |   |   |   |           |
+---+-------------------+------------------------+---+---+---+-----------+

+---+---------------------------------+----------+---+---+---+---------+
| * | **Action Item**                 | **FAR/   | * | * | * | **Com   |
| * |                                 | HHSAR/** | * | * | * | ments** |
| N |                                 |          | Y | N | N |         |
| o |                                 | **NIH    | e | o | / |         |
| . |                                 | Policy   | s | * | A |         |
| * |                                 | Part**   | * | * | * |         |
| * |                                 |          | * |   | * |         |
+---+---------------------------------+----------+---+---+---+---------+
| A | If brand name description used, | FAR      |   |   |   |         |
| . | specifying a particular brand   | 6.303,   |   |   |   |         |
| 5 | name, product or feature of a   | 6.304    |   |   |   |         |
|   | product, peculiar to one        |          |   |   |   |         |
|   | manufacturer, was written       |          |   |   |   |         |
|   | justification prepared and      |          |   |   |   |         |
|   | approved?                       |          |   |   |   |         |
+---+---------------------------------+----------+---+---+---+---------+
| A | If brand name or equal, does    | FAR      |   |   |   |         |
| . | the purchase description cover  | 11.104   |   |   |   |         |
| 6 | the salient physical,           |          |   |   |   |         |
|   | functional or performance       |          |   |   |   |         |
|   | characteristics of brand name?  |          |   |   |   |         |
+---+---------------------------------+----------+---+---+---+---------+
| A | Did the Government develop an   | FAR      |   |   |   |         |
| . | independent government cost     | 7.105;   |   |   |   |         |
| 7 | estimate and is it adequate?    | HHSAR    |   |   |   |         |
|   |                                 | 307.7103 |   |   |   |         |
+---+---------------------------------+----------+---+---+---+---------+
| A | Is there evidence of milestone  | FAR      |   |   |   |         |
| . | planning/scheduling?            | 7.105    |   |   |   |         |
| 8 |                                 | (b)(20); |   |   |   |         |
|   |                                 | HHSAR    |   |   |   |         |
|   |                                 | 307.7106 |   |   |   |         |
+---+---------------------------------+----------+---+---+---+---------+
| A | Is there evidence of adequate   | HHSAR    |   |   |   |         |
| . | funding or intent to commit     | 307.7104 |   |   |   |         |
| 9 | funds?                          |          |   |   |   |         |
+---+---------------------------------+----------+---+---+---+---------+
| A | If requirement is potentially   | FAR      |   |   |   |         |
| . | appropriate for Safety Act      | 50.205   |   |   |   |         |
| 1 | protections, is there evidence  | -2(a)(3) |   |   |   |         |
| 0 | in the file that the program    |          |   |   |   |         |
|   | office obtained                 |          |   |   |   |         |
|   | pre-qualification notice?       |          |   |   |   |         |
+---+---------------------------------+----------+---+---+---+---------+
| A | If funded with disaster         | FAR      |   |   |   |         |
| . | assistance funds and requested  | 3.10     |   |   |   |         |
| 1 | by DHS, does the acquisition    | 03(b)(2) |   |   |   |         |
| 1 | include requirement to display  |          |   |   |   |         |
|   | any fraud hotline poster        |          |   |   |   |         |
|   | applicable to specific project? |          |   |   |   |         |
+---+---------------------------------+----------+---+---+---+---------+

+---+------------------------------+-------------+---+---+---+--------+
| * | **Action Item**              | **F         | * | * | * | **Comm |
| * |                              | AR/HHSAR/** | * | * | * | ents** |
| N |                              |             | Y | N | N |        |
| o |                              | **NIH       | e | o | / |        |
| . |                              | Policy      | s | * | A |        |
| * |                              | Part**      | * | * | * |        |
| * |                              |             | * |   | * |        |
+---+------------------------------+-------------+---+---+---+--------+
| A | Does the file contain        | HHSAR       |   |   |   |        |
| . | evidence that the project    | 307.170;    |   |   |   |        |
| 1 | officer/COTR has completed   | 307.170-1   |   |   |   |        |
| 2 | required training, or that a |             |   |   |   |        |
|   | waiver has been obtained?    |             |   |   |   |        |
+---+------------------------------+-------------+---+---+---+--------+
| A | Was Wage Determination (WD)  | FAR         |   |   |   |        |
| . | obtained from the Wage       | 22.404-1,   |   |   |   |        |
| 1 | Determinations on-line       | 22.404-3    |   |   |   |        |
| 3 | (WDOL) site                  | (over       |   |   |   |        |
|   | ([www.dol                    | \$2000)     |   |   |   |        |
|   | .gov](http://www.dol.gov/)), |             |   |   |   |        |
|   | or if a general WD was not   |             |   |   |   |        |
|   | available on WDOL, did CO    |             |   |   |   |        |
|   | request a WD from DOL on SF  |             |   |   |   |        |
|   | 398 at least 45 days prior   |             |   |   |   |        |
|   | to issuing RFP?              |             |   |   |   |        |
+---+------------------------------+-------------+---+---+---+--------+
| A | If applicable, has CO        | FAR 22.1503 |   |   |   |        |
| . | checked the List of Products |             |   |   |   |        |
| 1 | Requiring Contractor         |             |   |   |   |        |
| 4 | Certification as to Forced   |             |   |   |   |        |
|   | or Indentured Child Labor    |             |   |   |   |        |
|   | ([www.dol.gov/ilab/]         |             |   |   |   |        |
|   | (http://www.dol.gov/ilab/))? |             |   |   |   |        |
+---+------------------------------+-------------+---+---+---+--------+
|   |                              | **Small     |   |   |   |        |
|   |                              | Business**  |   |   |   |        |
+---+------------------------------+-------------+---+---+---+--------+
| A | If exceeding specified       | FAR         |   |   |   |        |
| . | thresholds, was acquisition  | 7.104(d);   |   |   |   |        |
| 1 | plan coordinated with small  | HHSAR       |   |   |   |        |
| 5 | business specialist          | 319.501     |   |   |   |        |
|   | (HHS-653)? If applicable,    |             |   |   |   |        |
|   | were proper appeal           |             |   |   |   |        |
|   | procedures followed?         |             |   |   |   |        |
+---+------------------------------+-------------+---+---+---+--------+
| A | If CO rejects the SBS' or    | FAR         |   |   |   |        |
| . | SBA PCR's recommendation,    | 19.202-1,   |   |   |   |        |
| 1 | has the justification been   | FAR 19.505, |   |   |   |        |
| 6 | documented on the HHS Form   | HHSAR       |   |   |   |        |
|   | 353 and, if SBA PCR          | 319.501     |   |   |   |        |
|   | recommendation has been      |             |   |   |   |        |
|   | rejected, has the SBA PCR    |             |   |   |   |        |
|   | been timely notified?        |             |   |   |   |        |
+---+------------------------------+-------------+---+---+---+--------+

+---+-------------------------------+------------+---+---+---+---------+
| * | **Action Item**               | **FA       | * | * | * | **Com   |
| * |                               | R/HHSAR/** | * | * | * | ments** |
| N |                               |            | Y | N | N |         |
| o |                               | **NIH      | e | o | / |         |
| . |                               | Policy     | s | * | A |         |
| * |                               | Part**     | * | * | * |         |
| * |                               |            | * |   | * |         |
+---+-------------------------------+------------+---+---+---+---------+
| A | If this requirement was       | FAR        |   |   |   |         |
| . | previously an SBSA, and its   | 19.20      |   |   |   |         |
| 1 | current size makes it         | 2-1(e)(1); |   |   |   |         |
| 7 | unlikely for competition by   | 19.501(f)  |   |   |   |         |
|   | SBs, or the requirement       |            |   |   |   |         |
|   | involves bundling, has        | FAR 10.001 |   |   |   |         |
|   | coordination with SBA PCR     |            |   |   |   |         |
|   | taken place at least 30 days  |            |   |   |   |         |
|   | prior to release of RFP?      |            |   |   |   |         |
+---+-------------------------------+------------+---+---+---+---------+
| A | If 8(a) contract is           | FAR 19.804 |   |   |   |         |
| . | contemplated, has Offering    |            |   |   |   |         |
| 1 | Letter been sent to SBA?      |            |   |   |   |         |
| 8 |                               |            |   |   |   |         |
+---+-------------------------------+------------+---+---+---+---------+
| A | If 8(a) acquisition, does     | FAR        |   |   |   |         |
| . | requirement meet the test for | 19.805-1   |   |   |   |         |
| 1 | a single source 8(a)          |            |   |   |   |         |
| 9 | acquisition? If over the      |            |   |   |   |         |
|   | threshold, is the requirement |            |   |   |   |         |
|   | set up as competitive?        |            |   |   |   |         |
+---+-------------------------------+------------+---+---+---+---------+
| A | Has HUBZone set-aside been    | FAR        |   |   |   |         |
| . | considered?                   | 19.1305    |   |   |   |         |
| 2 |                               |            |   |   |   |         |
| 0 |                               |            |   |   |   |         |
+---+-------------------------------+------------+---+---+---+---------+
| A | Has service-disabled          | FAR        |   |   |   |         |
| . | veteran-owned small business  | 19.1405    |   |   |   |         |
| 2 | (SDVOSB) set-aside been       |            |   |   |   |         |
| 1 | considered?                   |            |   |   |   |         |
+---+-------------------------------+------------+---+---+---+---------+
|   |                               | **Noncom   |   |   |   |         |
|   |                               | petitive** |   |   |   |         |
|   |                               |            |   |   |   |         |
|   |                               | **C        |   |   |   |         |
|   |                               | ontracts** |   |   |   |         |
+---+-------------------------------+------------+---+---+---+---------+
| A | Has market research been      | FAR        |   |   |   |         |
| . | accomplished to ensure that a | 10         |   |   |   |         |
| 2 | noncompetitive contract is    | .002(b)(2) |   |   |   |         |
| 2 | necessary?                    |            |   |   |   |         |
+---+-------------------------------+------------+---+---+---+---------+
| A | If other than full and open   | FAR        |   |   |   |         |
| . | competition, has JOFOC been   | 6.303-1,   |   |   |   |         |
| 2 | prepared and approved?        | HHSAR      |   |   |   |         |
| 3 |                               | 306.303-1, |   |   |   |         |
|   |                               | JOFOC Desk |   |   |   |         |
|   |                               | Guide      |   |   |   |         |
+---+-------------------------------+------------+---+---+---+---------+

+---+-----------------------------+---------------+---+---+---+-------+
| * | **Action Item**             | *             | * | * | * | **    |
| * |                             | *FAR/HHSAR/** | * | * | * | Comme |
| N |                             |               | Y | N | N | nts** |
| o |                             | **NIH Policy  | e | o | / |       |
| . |                             | Part**        | s | * | A |       |
| * |                             |               | * | * | * |       |
| * |                             |               | * |   | * |       |
+---+-----------------------------+---------------+---+---+---+-------+
|   |                             | **Contract    |   |   |   |       |
|   |                             | Type/Purchase |   |   |   |       |
|   |                             | D             |   |   |   |       |
|   |                             | escription/** |   |   |   |       |
|   |                             |               |   |   |   |       |
|   |                             | **SOW/SOO**   |   |   |   |       |
+---+-----------------------------+---------------+---+---+---+-------+
| A | Is Purchase                 | FAR 11.002,   |   |   |   |       |
| . | description/statement of    | 11.101(a)     |   |   |   |       |
| 2 | work, specification, etc.   |               |   |   |   |       |
| 4 | adequate, encouraging       |               |   |   |   |       |
|   | competition or ensuring     |               |   |   |   |       |
|   | fair opportunity process,   |               |   |   |   |       |
|   | properly describing         |               |   |   |   |       |
|   | commercial                  |               |   |   |   |       |
|   | products/services, if       |               |   |   |   |       |
|   | applicable, limiting use of |               |   |   |   |       |
|   | "brand name or equal"       |               |   |   |   |       |
|   | unless justified, and       |               |   |   |   |       |
|   | following established       |               |   |   |   |       |
|   | purchase description order  |               |   |   |   |       |
|   | of preference?              |               |   |   |   |       |
+---+-----------------------------+---------------+---+---+---+-------+
| A | If brand name or equal,     | FAR 11.104    |   |   |   |       |
| . | does the purchase           |               |   |   |   |       |
| 2 | description cover the       |               |   |   |   |       |
| 5 | salient physical,           |               |   |   |   |       |
|   | functional or performance   |               |   |   |   |       |
|   | characteristics of brand    |               |   |   |   |       |
|   | name?                       |               |   |   |   |       |
+---+-----------------------------+---------------+---+---+---+-------+
| A | Do requirements documents   | FAR           |   |   |   |       |
| . | achieve maximum practicable | 11.101(b).    |   |   |   |       |
| 2 | energy efficiency, as well  | FAR 23.2,     |   |   |   |       |
| 6 | as use of recovered         | 23.4, 23.7    |   |   |   |       |
|   | material, environmentally   |               |   |   |   |       |
|   | preferable materials,       |               |   |   |   |       |
|   | energy- and water-efficient |               |   |   |   |       |
|   | products, renewable energy  |               |   |   |   |       |
|   | technologies, products      |               |   |   |   |       |
|   | containing energy-efficient |               |   |   |   |       |
|   | standby power devices,      |               |   |   |   |       |
|   | ENERGY STAR or FEMP, and    |               |   |   |   |       |
|   | biobased products, as       |               |   |   |   |       |
|   | applicable?                 |               |   |   |   |       |
+---+-----------------------------+---------------+---+---+---+-------+

+---+--------------------------------+--------------+---+---+---+------+
| * | **Action Item**                | **           | * | * | * | **Co |
| * |                                | FAR/HHSAR/** | * | * | * | mmen |
| N |                                |              | Y | N | N | ts** |
| o |                                | **NIH Policy | e | o | / |      |
| . |                                | Part**       | s | * | A |      |
| * |                                |              | * | * | * |      |
| * |                                |              | * |   | * |      |
+---+--------------------------------+--------------+---+---+---+------+
| A | If requirement is for          | FAR 23.705   |   |   |   |      |
| . | electronic products, are the   |              |   |   |   |      |
| 2 | Electronic Product             |              |   |   |   |      |
| 7 | Environmental Assessment Tool  |              |   |   |   |      |
|   | (EPEAT) standards being used?  |              |   |   |   |      |
+---+--------------------------------+--------------+---+---+---+------+
| A | If Government property is to   | FAR 45.102   |   |   |   |      |
| . | be furnished to contractor,    |              |   |   |   |      |
| 2 | did CO assure that required    |              |   |   |   |      |
| 8 | criteria are met?              |              |   |   |   |      |
+---+--------------------------------+--------------+---+---+---+------+
|   |                                | **Services** |   |   |   |      |
+---+--------------------------------+--------------+---+---+---+------+
| A | Is there documentation that    | FAR 7.503;   |   |   |   |      |
| . | the services, if applicable,   | 11.106       |   |   |   |      |
| 2 | do not represent an inherently |              |   |   |   |      |
| 9 | governmental function?         |              |   |   |   |      |
+---+--------------------------------+--------------+---+---+---+------+
| A | If services, has a             | FAR 7.105,   |   |   |   |      |
| . | performance-based acquisition  | 37.102,      |   |   |   |      |
| 3 | (PBA), including PBA SOW, been | 37.6; HHSAR  |   |   |   |      |
| 0 | written and has the            | 307.105      |   |   |   |      |
|   | acquisition plan discussed the |              |   |   |   |      |
|   | strategies for implementing a  | HHS AP       |   |   |   |      |
|   | performance-based acquisition  |              |   |   |   |      |
|   | (including associated          |              |   |   |   |      |
|   | measures, incentives, if any,  |              |   |   |   |      |
|   | and quality surveillance       |              |   |   |   |      |
|   | plan)?                         |              |   |   |   |      |
+---+--------------------------------+--------------+---+---+---+------+
| A | If PBA for services and other  | FAR          |   |   |   |      |
| . | than a firm-fixed price basis, | 7.105(b)(4)  |   |   |   |      |
| 3 | has rationale been documented? |              |   |   |   |      |
| 1 |                                |              |   |   |   |      |
+---+--------------------------------+--------------+---+---+---+------+
| A | If services and a PBA          | FAR 7.104,   |   |   |   |      |
| . | acquisition is not being       | 37.102,      |   |   |   |      |
| 3 | contemplated, has the          | 37.6, HHS AP |   |   |   |      |
| 2 | acquisition plan addressed the |              |   |   |   |      |
|   | rationale for not using PBA?   | HHSAR        |   |   |   |      |
|   |                                | 307.7105     |   |   |   |      |
+---+--------------------------------+--------------+---+---+---+------+

+---+------------------------------+--------------+---+---+---+-------+
| * | **Action Item**              | **           | * | * | * | **    |
| * |                              | FAR/HHSAR/** | * | * | * | Comme |
| N |                              |              | Y | N | N | nts** |
| o |                              | **NIH Policy | e | o | / |       |
| . |                              | Part**       | s | * | A |       |
| * |                              |              | * | * | * |       |
| * |                              |              | * |   | * |       |
+---+------------------------------+--------------+---+---+---+-------+
|   |                              | **Bundling** |   |   |   |       |
+---+------------------------------+--------------+---+---+---+-------+
| A | Does Acquisition Plan        | FAR 7.107,   |   |   |   |       |
| . | address bundling, and if     | 19           |   |   |   |       |
| 3 | anticipated, was market      | .202-1(e)(1) |   |   |   |       |
| 3 | research conducted to        |              |   |   |   |       |
|   | determine whether bundling   |              |   |   |   |       |
|   | was necessary and if so, was |              |   |   |   |       |
|   | it justified and approved?   |              |   |   |   |       |
+---+------------------------------+--------------+---+---+---+-------+
| A | If bundled contract is       | FAR          |   |   |   |       |
| . | anticipated, has             | 10.001(c)(1) |   |   |   |       |
| 3 | notification to affected     | & (2),       |   |   |   |       |
| 4 | incumbent SB concerns taken  | 7.107(a);    |   |   |   |       |
|   | place at least 30 days prior |              |   |   |   |       |
|   | to release of RFP?           | 19           |   |   |   |       |
|   |                              | .202-1(e)(1) |   |   |   |       |
+---+------------------------------+--------------+---+---+---+-------+
| A | Has coordination of          | FAR19.202-   |   |   |   |       |
| . | anticipated bundled contract | 1(e)(1)(iii) |   |   |   |       |
| 3 | taken place with HHS SBS and |              |   |   |   |       |
| 5 | PCR?                         |              |   |   |   |       |
+---+------------------------------+--------------+---+---+---+-------+
|   |                              | **Sources**  |   |   |   |       |
+---+------------------------------+--------------+---+---+---+-------+
| A | Has use of priority sources  | FAR 8.002    |   |   |   |       |
| . | and existing contracts       |              |   |   |   |       |
| 3 | (i.e., FSS, IDIQ, GWACs)     |              |   |   |   |       |
| 6 | been considered?             |              |   |   |   |       |
+---+------------------------------+--------------+---+---+---+-------+
|   |                              | **EIT/EPA**  |   |   |   |       |
+---+------------------------------+--------------+---+---+---+-------+
| A | If acquiring EIT             | FAR 39.203   |   |   |   |       |
| . | supplies/services, was       |              |   |   |   |       |
| 3 | Section 508 compliance       |              |   |   |   |       |
| 7 | assured or exception         |              |   |   |   |       |
|   | documented?                  |              |   |   |   |       |
+---+------------------------------+--------------+---+---+---+-------+
| A | If requirement includes EPA  | FAR 23.405   |   |   |   |       |
| . | designated items or services |              |   |   |   |       |
| 3 | that contain recovered       |              |   |   |   |       |
| 8 | material (\>10K), was        |              |   |   |   |       |
|   | compliance assured or        |              |   |   |   |       |
|   | exception documented? (see   |              |   |   |   |       |
|   | <http://www.epa.gov/cpg>)    |              |   |   |   |       |
+---+------------------------------+--------------+---+---+---+-------+

+---+------------------------------+---------------+---+---+---+------+
| * | **Action Item**              | *             | * | * | * | **Co |
| * |                              | *FAR/HHSAR/** | * | * | * | mmen |
| N |                              |               | Y | N | N | ts** |
| o |                              | **NIH Policy  | e | o | / |      |
| . |                              | Part**        | s | * | A |      |
| * |                              |               | * | * | * |      |
| * |                              |               | * |   | * |      |
+---+------------------------------+---------------+---+---+---+------+
| A | [If requirement includes     | [FAR          | [ |   |   |      |
| . | USDA designated items        | 23.405(       | ] |   |   |      |
| 3 | containing biobased products | a)(2)]{.mark} | { |   |   |      |
| 9 | or materials                 |               | . |   |   |      |
|   | (<http:                      |               | m |   |   |      |
|   | //www.usda.gov/bipreferred>) |               | a |   |   |      |
|   | has compliance been ensured  |               | r |   |   |      |
|   | or exception                 |               | k |   |   |      |
|   | documented?]{.mark}          |               | } |   |   |      |
+---+------------------------------+---------------+---+---+---+------+
|   |                              | **OCOI/COI**  |   |   |   |      |
+---+------------------------------+---------------+---+---+---+------+
| A | If potential for OCOI/COI    | FAR 9.504(b)  |   |   |   |      |
| . | has been determined, did CO  | (required     |   |   |   |      |
| 4 | obtain assistance/advice of  | unless waived |   |   |   |      |
| 0 | technical specialists and    | by agency     |   |   |   |      |
|   | OGC in evaluating potential  | head)         |   |   |   |      |
|   | conflicts?                   |               |   |   |   |      |
+---+------------------------------+---------------+---+---+---+------+
| A | If significant potential for | FAR 9.504(c); |   |   |   |      |
| . | OCOI/COI, has CO provided    | 9.            |   |   |   |      |
| 4 | written analysis,            | 506(b)(1)-(3) |   |   |   |      |
| 1 | recommended course of        | (required     |   |   |   |      |
|   | action, draft RFP provision  | unless waived |   |   |   |      |
|   | and contract clause?         | by agency     |   |   |   |      |
|   |                              | head)         |   |   |   |      |
+---+------------------------------+---------------+---+---+---+------+
|   |                              | **D&Fs/JUST   |   |   |   |      |
|   |                              | IFI-CATIONS** |   |   |   |      |
+---+------------------------------+---------------+---+---+---+------+
| A | If IDIQ \>\$100M, is D&F     | FAR           | [ |   |   |      |
| . | approved by HCA in file?     | 16.5          | ] |   |   |      |
| 4 |                              | 04(c)(1)(ii)D | { |   |   |      |
| 2 |                              |               | . |   |   |      |
|   |                              |               | m |   |   |      |
|   |                              |               | a |   |   |      |
|   |                              |               | r |   |   |      |
|   |                              |               | k |   |   |      |
|   |                              |               | } |   |   |      |
+---+------------------------------+---------------+---+---+---+------+
| A | If applicable, has D&F been  | FAR           |   |   |   |      |
| . | executed for evaluation or   | 17.202(a),    |   |   |   |      |
| 4 | non-evaluation of options?   | 17.206        |   |   |   |      |
| 3 |                              |               |   |   |   |      |
+---+------------------------------+---------------+---+---+---+------+
| A | If submission of             | FAR           |   |   |   |      |
| . | cost/pricing data \>SAT but  | 15.403-4(a)   |   |   |   |      |
| 4 | \<\$650K, has approval been  |               |   |   |   |      |
| 4 | obtained?                    |               |   |   |   |      |
+---+------------------------------+---------------+---+---+---+------+
| A | If applicable, is there an   | FAR 16.601(c) |   |   |   |      |
| . | approved D&F for use of a    |               |   |   |   |      |
| 4 | T&M or L/H contract?         |               |   |   |   |      |
| 5 |                              |               |   |   |   |      |
+---+------------------------------+---------------+---+---+---+------+

+---+--------------------------------+--------------+---+---+---+------+
| * | **Action Item**                | **           | * | * | * | **Co |
| * |                                | FAR/HHSAR/** | * | * | * | mmen |
| N |                                |              | Y | N | N | ts** |
| o |                                | **NIH Policy | e | o | / |      |
| . |                                | Part**       | s | * | A |      |
| * |                                |              | * | * | * |      |
| * |                                |              | * |   | * |      |
+---+--------------------------------+--------------+---+---+---+------+
| A | If applicable, is there an     | FAR          |   |   |   |      |
| . | approved D&F for use of a      | 16.603-3(a), |   |   |   |      |
| 4 | letter contract and has it     | HHSAR        |   |   |   |      |
| 6 | been properly approved?        | 316.603-3,   |   |   |   |      |
|   |                                | OAMP Policy  |   |   |   |      |
|   |                                | Letter       |   |   |   |      |
|   |                                | 2004-01      |   |   |   |      |
+---+--------------------------------+--------------+---+---+---+------+
| A | If RFP is to include Quantity  | FAR 36.516   |   |   |   |      |
| . | Surveys, (FAR 52.236.16, Alt.  |              |   |   |   |      |
| 4 | 1), has determination been     |              |   |   |   |      |
| 7 | made at one level above CO?    |              |   |   |   |      |
+---+--------------------------------+--------------+---+---+---+------+
| A | If liquidated damages planned, | FAR 11.5     |   |   |   |      |
| . | are they adequately documented |              |   |   |   |      |
| 4 | as to their need, and not      |              |   |   |   |      |
| 8 | considered a penalty?          |              |   |   |   |      |
+---+--------------------------------+--------------+---+---+---+------+
| A | If acquisition meets the       | FAR Part 18  |   |   |   |      |
| . | definition of "emergency       |              |   |   |   |      |
| 4 | acquisition flexibilities"     |              |   |   |   |      |
| 9 | have the available acquisition |              |   |   |   |      |
|   | flexibilities or emergency     |              |   |   |   |      |
|   | flexibilities been considered, |              |   |   |   |      |
|   | and if not, has the action as  |              |   |   |   |      |
|   | written been justified as to   |              |   |   |   |      |
|   | rationale for not using these  |              |   |   |   |      |
|   | flexibilities?                 |              |   |   |   |      |
+---+--------------------------------+--------------+---+---+---+------+
| A | If warranties determined       | FAR 46.703,  |   |   |   |      |
| . | appropriate, did CO consider   | 46.705,      |   |   |   |      |
| 5 | criteria for use, are          | 46.704       |   |   |   |      |
| 0 | limitations stipulated and has |              |   |   |   |      |
|   | approval been obtained?        |              |   |   |   |      |
+---+--------------------------------+--------------+---+---+---+------+

+---+----------------------------------+------------+---+---+---+------+
| * | **Action Item**                  | **FA       | * | * | * | **Co |
| * |                                  | R/HHSAR/** | * | * | * | mmen |
| N |                                  |            | Y | N | N | ts** |
| o |                                  | **NIH      | e | o | / |      |
| . |                                  | Policy     | s | * | A |      |
| * |                                  | Part**     | * | * | * |      |
| * |                                  |            | * |   | * |      |
+---+----------------------------------+------------+---+---+---+------+
| A | If a particular source is        | FAR        |   |   |   |      |
| . | excluded from competition to     | 6.202(b),  |   |   |   |      |
| 5 | establish or maintain            | HHSAR      |   |   |   |      |
| 1 | alternative source(s), has       | 306.202    |   |   |   |      |
|   | determination been made and      |            |   |   |   |      |
|   | approved?                        |            |   |   |   |      |
+---+----------------------------------+------------+---+---+---+------+
| A | If contract action with          | FAR 3.602, |   |   |   |      |
| . | Government employee or business  | HHSAR      |   |   |   |      |
| 5 | concern substantially owned or   | 303.602    |   |   |   |      |
| 2 | controlled by one or more        |            |   |   |   |      |
|   | Government employees, did CO     |            |   |   |   |      |
|   | obtain exception to policy?      |            |   |   |   |      |
+---+----------------------------------+------------+---+---+---+------+
| A | If commercial IDIQ contract ONLY | FAR        |   |   |   |      |
| . | allows T&M or L/H orders, has    | 12.207(c)  |   |   |   |      |
| 5 | determination been made          |            |   |   |   |      |
| 3 | explaining why firm-fixed-price  |            |   |   |   |      |
|   | or fixed-price with economic     |            |   |   |   |      |
|   | price adjustment was not         |            |   |   |   |      |
|   | practical?                       |            |   |   |   |      |
+---+----------------------------------+------------+---+---+---+------+
| A | Did CO determine insurance       | FAR        |   |   |   |      |
| . | levels against loss of or damage | 28         |   |   |   |      |
| 5 | to Government property and need  | .306(b)(1) |   |   |   |      |
| 4 | for bonds?                       |            |   |   |   |      |
+---+----------------------------------+------------+---+---+---+------+
| A | If multiyear contracting is      | FAR        |   |   |   |      |
| . | used, has HCA determination been | 17.105-1   |   |   |   |      |
| 5 | obtained?                        |            |   |   |   |      |
| 5 |                                  |            |   |   |   |      |
+---+----------------------------------+------------+---+---+---+------+
| A | If Buy American Act              | FAR 25.202 |   |   |   |      |
| . | --Construction Materials         |            |   |   |   |      |
| 5 | applies, has determination been  |            |   |   |   |      |
| 6 | made and approved?               |            |   |   |   |      |
+---+----------------------------------+------------+---+---+---+------+

+---+--------------------------------+--------------+---+---+---+------+
| * | **Action Item**                | **           | * | * | * | **Co |
| * |                                | FAR/HHSAR/** | * | * | * | mmen |
| N |                                |              | Y | N | N | ts** |
| o |                                | **NIH Policy | e | o | / |      |
| . |                                | Part**       | s | * | A |      |
| * |                                |              | * | * | * |      |
| * |                                |              | * |   | * |      |
+---+--------------------------------+--------------+---+---+---+------+
|   |                                | **Synopsis** |   |   |   |      |
+---+--------------------------------+--------------+---+---+---+------+
| A | If no FAR exception, has the   | FAR 5.101    |   |   |   |      |
| . | acquisition been properly      | (            |   |   |   |      |
| 5 | published in the FedBizOpps?   | \>\$25,000), |   |   |   |      |
| 7 |                                | 5.202,       |   |   |   |      |
|   |                                | 5.203(a)     |   |   |   |      |
|   |                                | (may be \<   |   |   |   |      |
|   |                                | 15           |   |   |   |      |
|   |                                | day          |   |   |   |      |
|   |                                | s-commercial |   |   |   |      |
|   |                                | items)       |   |   |   |      |
+---+--------------------------------+--------------+---+---+---+------+
| A | If non-competitive acquisition | FAR 6.3,     |   |   |   |      |
| . | under a FAR Part 6 exception   | 6.4, 6.5,    |   |   |   |      |
| 5 | requiring advertising in       | HHSAR 306.2, |   |   |   |      |
| 8 | FedBizOpps, has the synopsis   | 306.3, 306.5 |   |   |   |      |
|   | been issued or is a draft      |              |   |   |   |      |
|   | synopsis in file?              |              |   |   |   |      |
+---+--------------------------------+--------------+---+---+---+------+
| A | If CO believes that advance    | HHSAR        |   |   |   |      |
| . | notice is not appropriate, has | 305.202      |   |   |   |      |
| 5 | memo been sent to HHS          |              |   |   |   |      |
| 9 | requesting relief from         |              |   |   |   |      |
|   | synopsizing and has it been    |              |   |   |   |      |
|   | approved?                      |              |   |   |   |      |
+---+--------------------------------+--------------+---+---+---+------+
| A | Did advance notice disclose    | FAR 36.204   |   |   |   |      |
| . | magnitude of construction      |              |   |   |   |      |
| 6 | project in terms of price      |              |   |   |   |      |
| 0 | ranges?                        |              |   |   |   |      |
+---+--------------------------------+--------------+---+---+---+------+
| A | Is there a compliant           | FAR          |   |   |   |      |
| . | presolicitation notice (or     | 36.213-2(b)  |   |   |   |      |
| 6 | waiver)?                       |              |   |   |   |      |
| 1 |                                | (unless      |   |   |   |      |
|   |                                | waived by    |   |   |   |      |
|   |                                | HCA)         |   |   |   |      |
+---+--------------------------------+--------------+---+---+---+------+
| A | If brand name specifications   | FAR 11.105,  |   |   |   |      |
| . | were used was justification    | OFPP Memo    |   |   |   |      |
| 6 | documented in file and posted  | 4/17/06      |   |   |   |      |
| 2 | to the GPE system (i.e.,       |              |   |   |   |      |
|   | FedBizOpps \[FBO\]) with RFP?  |              |   |   |   |      |
+---+--------------------------------+--------------+---+---+---+------+

+---+-----------------------------------+----------+---+---+---+------+
| * | **Action Item**                   | **FAR/   | * | * | * | **Co |
| * |                                   | HHSAR/** | * | * | * | mmen |
| N |                                   |          | Y | N | N | ts** |
| o |                                   | **NIH    | e | o | / |      |
| . |                                   | Policy   | s | * | A |      |
| * |                                   | Part**   | * | * | * |      |
| * |                                   |          | * |   | * |      |
+---+-----------------------------------+----------+---+---+---+------+
| A | If notice in GPE (i.e., FBO) is   | FAR      |   |   |   |      |
| . | not required, is file documented  | 11.105,  |   |   |   |      |
| 6 | re: use of brand name             | OFPP     |   |   |   |      |
| 3 | specifications?                   | Memo     |   |   |   |      |
|   |                                   | 4/17/06  |   |   |   |      |
+---+-----------------------------------+----------+---+---+---+------+
| A | If Safety Act is applicable, does | FAR      |   |   |   |      |
| . | pre-solicitation notice state     | 50.      |   |   |   |      |
| 6 | that pre-qualification            | 205-2(b) |   |   |   |      |
| 4 | designation notice has been       |          |   |   |   |      |
|   | requested and either issued or    |          |   |   |   |      |
|   | denied by DHS? If designation     |          |   |   |   |      |
|   | notice has been issued, has it    |          |   |   |   |      |
|   | been incorporated into RFP?       |          |   |   |   |      |
+---+-----------------------------------+----------+---+---+---+------+
|   |                                   | **Eval   |   |   |   |      |
|   |                                   | uation** |   |   |   |      |
+---+-----------------------------------+----------+---+---+---+------+
| A | Are evaluation factors and        | FAR      |   |   |   |      |
| . | significant subfactors tailored   | 15.3     |   |   |   |      |
| 6 | to acquisition and do they        | 04(b)(1) |   |   |   |      |
| 5 | represent the key areas of        |          |   |   |   |      |
|   | importance and emphasis to be     | HHSAR    |   |   |   |      |
|   | considered?                       | 315.204  |   |   |   |      |
|   |                                   | -5(c)(2) |   |   |   |      |
+---+-----------------------------------+----------+---+---+---+------+
| A | Is price or cost an evaluation    | FAR      |   |   |   |      |
| . | factor?                           | 15.3     |   |   |   |      |
| 6 |                                   | 04(c)(1) |   |   |   |      |
| 6 |                                   |          |   |   |   |      |
+---+-----------------------------------+----------+---+---+---+------+
| A | Do evaluation factors and         | FAR      |   |   |   |      |
| . | significant subfactors address    | 15.3     |   |   |   |      |
| 6 | quality of product/service?       | 04(c)(2) |   |   |   |      |
| 7 |                                   |          |   |   |   |      |
+---+-----------------------------------+----------+---+---+---+------+
| A | Does RFP include a statement that | FAR      |   |   |   |      |
| . | indicates, at a minimum, whether  | 1        |   |   |   |      |
| 6 | all evaluation factors, other     | 5.304(e) |   |   |   |      |
| 8 | than cost or price, when          |          |   |   |   |      |
|   | combined, are significantly more  |          |   |   |   |      |
|   | important, approximately equal in |          |   |   |   |      |
|   | importance, or significant less   |          |   |   |   |      |
|   | important, than cost or price?    |          |   |   |   |      |
+---+-----------------------------------+----------+---+---+---+------+

+---+----------------------------------+--------------+---+---+---+------+
| * | **Action Item**                  | **           | * | * | * | **Co |
| * |                                  | FAR/HHSAR/** | * | * | * | mmen |
| N |                                  |              | Y | N | N | ts** |
| o |                                  | **NIH Policy | e | o | / |      |
| . |                                  | Part**       | s | * | A |      |
| * |                                  |              | * | * | * |      |
| * |                                  |              | * |   | * |      |
+---+----------------------------------+--------------+---+---+---+------+
| A | Is past performance an           | FAR          |   |   |   |      |
| . | evaluation factor or is there    | 15.30        |   |   |   |      |
| 6 | documentation in the file as to  | 4(c)(3)(ii), |   |   |   |      |
| 9 | why past performance will not be | HHSAR        |   |   |   |      |
|   | considered?                      | 315          |   |   |   |      |
|   |                                  | .204-5(c)(3) |   |   |   |      |
|   |                                  | (competitive |   |   |   |      |
|   |                                  | \>\$100K)    |   |   |   |      |
+---+----------------------------------+--------------+---+---+---+------+
| A | Did evaluation factors and       | FAR          |   |   |   |      |
| . | significant subfactors include   | 15.304(c)(4) |   |   |   |      |
| 7 | extent of participation of SDB   |              |   |   |   |      |
| 0 | concerns in performance of the   |              |   |   |   |      |
|   | contract?                        |              |   |   |   |      |
+---+----------------------------------+--------------+---+---+---+------+
| A | If bundling and significant      | FAR          |   |   |   |      |
| . | subcontracting opportunities     | 15.30        |   |   |   |      |
| 7 | exist, do evaluation             | 4(c)(3)(iii) |   |   |   |      |
| 1 | factors/subfactors assure        |              |   |   |   |      |
|   | evaluation of offeror's past     |              |   |   |   |      |
|   | attainment of SB goals?          |              |   |   |   |      |
+---+----------------------------------+--------------+---+---+---+------+
| A | If bundling and significant      | FAR          |   |   |   |      |
| . | subcontracting opportunities     | 15.304(c)(5) |   |   |   |      |
| 7 | exist, do evaluation             |              |   |   |   |      |
| 2 | factors/subfactors include       |              |   |   |   |      |
|   | evaluation of proposed SB goals  |              |   |   |   |      |
|   | in offeror's subcontracting      |              |   |   |   |      |
|   | plan?                            |              |   |   |   |      |
+---+----------------------------------+--------------+---+---+---+------+
| A | Do evaluation factors/subfactors | FAR          |   |   |   |      |
| . | assure that offerors are not     | 1            |   |   |   |      |
| 7 | unfavorably evaluated if         | 5.304(c)(6), |   |   |   |      |
| 3 | telecommuting included, unless   | 7.108(b)     |   |   |   |      |
|   | it prohibited and CO executed    |              |   |   |   |      |
|   | determination ?                  |              |   |   |   |      |
+---+----------------------------------+--------------+---+---+---+------+
| A | Does RFP clearly state all       | FAR          |   |   |   |      |
| . | factors and subfactors and their | 15.304(d),   |   |   |   |      |
| 7 | relative importance?             | HHSAR        |   |   |   |      |
| 4 |                                  | 315          |   |   |   |      |
|   |                                  | .204-5(c)(1) |   |   |   |      |
+---+----------------------------------+--------------+---+---+---+------+

+---+--------------------------------------+--------+---+---+---+------+
| * | **Action Item**                      | **     | * | * | * | **Co |
| * |                                      | FAR/HH | * | * | * | mmen |
| N |                                      | SAR/** | Y | N | N | ts** |
| o |                                      |        | e | o | / |      |
| . |                                      | **NIH  | s | * | A |      |
| * |                                      | Policy | * | * | * |      |
| * |                                      | Part** | * |   | * |      |
+---+--------------------------------------+--------+---+---+---+------+
|   |                                      | **     |   |   |   |      |
|   |                                      | IDIQ** |   |   |   |      |
+---+--------------------------------------+--------+---+---+---+------+
| A | If IDIQ, are multiple awards         | FAR    |   |   |   |      |
| . | anticipated, or does the file        | 16.    |   |   |   |      |
| 7 | document why a single award is       | 504(c) |   |   |   |      |
| 5 | contemplated?                        |        |   |   |   |      |
+---+--------------------------------------+--------+---+---+---+------+
| A | If IDIQ, have procedures for         | FAR    |   |   |   |      |
| . | ordering been included?              | 16.504 |   |   |   |      |
| 7 |                                      |        |   |   |   |      |
| 6 |                                      |        |   |   |   |      |
+---+--------------------------------------+--------+---+---+---+------+
| A | If IDIQ, have minimum and maximum    | FAR    |   |   |   |      |
| . | quantities been included?            | 16.504 |   |   |   |      |
| 7 |                                      |        |   |   |   |      |
| 7 |                                      |        |   |   |   |      |
+---+--------------------------------------+--------+---+---+---+------+
| A | If IDIQ, has period of performance   | FAR    |   |   |   |      |
| . | been included?                       | 16.504 |   |   |   |      |
| 7 |                                      |        |   |   |   |      |
| 8 |                                      |        |   |   |   |      |
+---+--------------------------------------+--------+---+---+---+------+
|   |                                      | *      |   |   |   |      |
|   |                                      | *Misc. |   |   |   |      |
|   |                                      | Is     |   |   |   |      |
|   |                                      | sues** |   |   |   |      |
+---+--------------------------------------+--------+---+---+---+------+
| A | Does the RFP include time of         | FAR    |   |   |   |      |
| . | delivery or performance schedule?    | 11.4   |   |   |   |      |
| 7 |                                      |        |   |   |   |      |
| 9 |                                      |        |   |   |   |      |
+---+--------------------------------------+--------+---+---+---+------+
| A | If lease, is there a record of a     | FAR    |   |   |   |      |
| . | lease or buy determination?          | 7.401  |   |   |   |      |
| 8 |                                      |        |   |   |   |      |
| 0 |                                      |        |   |   |   |      |
+---+--------------------------------------+--------+---+---+---+------+
| A | If contract will involve             | HHSAR  |   |   |   |      |
| . | safety/health issues, are proper     | 32     |   |   |   |      |
| 8 | clauses included?                    | 3.7002 |   |   |   |      |
| 1 |                                      |        |   |   |   |      |
+---+--------------------------------------+--------+---+---+---+------+
| A | If bonds/and or insurance are        | FAR    |   |   |   |      |
| . | required, is proper information      | 28.000 |   |   |   |      |
| 8 | included in AP and RFP?              |        |   |   |   |      |
| 2 |                                      |        |   |   |   |      |
+---+--------------------------------------+--------+---+---+---+------+
| A | If advisory multi-step process is    | FAR    |   |   |   |      |
| . | used, is there compliance with       | 15.202 |   |   |   |      |
| 8 | procedures?                          |        |   |   |   |      |
| 3 |                                      |        |   |   |   |      |
+---+--------------------------------------+--------+---+---+---+------+

+---+----------------------------------+-------------+---+---+---+------+
| * | **Action Item**                  | **F         | * | * | * | **Co |
| * |                                  | AR/HHSAR/** | * | * | * | mmen |
| N |                                  |             | Y | N | N | ts** |
| o |                                  | **NIH       | e | o | / |      |
| . |                                  | Policy      | s | * | A |      |
| * |                                  | Part**      | * | * | * |      |
| * |                                  |             | * |   | * |      |
+---+----------------------------------+-------------+---+---+---+------+
| A | If applicable, when Earned Value | FAR         |   |   |   |      |
| . | Management System is to be used, | 7.105(b)(3) |   |   |   |      |
| 8 | has the acquisition plan         | and (10),   |   |   |   |      |
| 4 | complied with procedures or has  | FAR 34.2;   |   |   |   |      |
|   | agency head exemption been       | HHS Earned  |   |   |   |      |
|   | obtained if CO determined not to | Mgmt. Value |   |   |   |      |
|   | use value engineering clause?    | Policy-OCIO |   |   |   |      |
|   |                                  | Policy for  |   |   |   |      |
|   |                                  | IT EVM      |   |   |   |      |
|   |                                  | Procedures  |   |   |   |      |
+---+----------------------------------+-------------+---+---+---+------+
| A | Does acquisition meet test to be | FAR         |   |   |   |      |
| . | considered commercial item under | 12          |   |   |   |      |
| 8 | defense against or recovery from | .102(f)(1), |   |   |   |      |
| 5 | nuclear, biological, chemical or | 12          |   |   |   |      |
|   | radiological attack, or does it  | .102(g)(1), |   |   |   |      |
|   | meet the test under FAR          | 18.2        |   |   |   |      |
|   | 12.102(g)(1)?                    |             |   |   |   |      |
+---+----------------------------------+-------------+---+---+---+------+
| A | Is there evidence of an internal | NIH Manual  |   |   |   |      |
| . | file review?                     | 6304.71     |   |   |   |      |
| 8 |                                  |             |   |   |   |      |
| 6 |                                  |             |   |   |   |      |
+---+----------------------------------+-------------+---+---+---+------+

**SECTION B -- SOLICITATION PHASE**

+---+----------------------------------+--------------+---+---+---+------+
| * | **Action Item**                  | **           | * | * | * | **Co |
| * |                                  | FAR/HHSAR/** | * | * | * | mmen |
| N |                                  |              | Y | N | N | ts** |
| o |                                  | **NIH Policy | e | o | / |      |
| . |                                  | Part**       | s | * | A |      |
| * |                                  |              | * | * | * |      |
| * |                                  |              | * |   | * |      |
+---+----------------------------------+--------------+---+---+---+------+
|   |                                  | **RFP**      |   |   |   |      |
+---+----------------------------------+--------------+---+---+---+------+
| B | Does RFP include proper NAICS    | FAR          |   |   |   |      |
| . | code and size standard?          | 19.303(a)    |   |   |   |      |
| 1 |                                  |              |   |   |   |      |
+---+----------------------------------+--------------+---+---+---+------+
| B | If solicitation period           | FAR 5.203    |   |   |   |      |
| . | consistent with FAR 5.203?       | (includes    |   |   |   |      |
| 2 |                                  | competitive  |   |   |   |      |
|   |                                  | 8(a)         |   |   |   |      |
|   |                                  | a            |   |   |   |      |
|   |                                  | cquisitions) |   |   |   |      |
+---+----------------------------------+--------------+---+---+---+------+
| B | Does RFP include annual reps and | FAR 4.1202   |   |   |   |      |
| . | certs                            | and 52.204-7 |   |   |   |      |
| 3 |                                  |              |   |   |   |      |
+---+----------------------------------+--------------+---+---+---+------+
| B | If electronic commerce was used  | FAR          |   |   |   |      |
| . | to issue RFP and receive         | 15.203(c)    |   |   |   |      |
| 4 | proposals, did RFP specify       |              |   |   |   |      |
|   | permitted electronic methods?    |              |   |   |   |      |
+---+----------------------------------+--------------+---+---+---+------+
| B | Is RFP issued on SF 1442 and are | FAR Part 36, |   |   |   |      |
| . | proper provisions included?      | 52.301       |   |   |   |      |
| 5 |                                  | Matrix, NCI  |   |   |   |      |
|   |                                  | RFP Workform |   |   |   |      |
+---+----------------------------------+--------------+---+---+---+------+
| B | Are proper clauses included      | FAR Part 36, |   |   |   |      |
| . | (including those specific to     | 52.301       |   |   |   |      |
| 6 | construction at FAR 36.5)?       | Matrix, NCI  |   |   |   |      |
|   |                                  | Contract     |   |   |   |      |
|   |                                  | Workform     |   |   |   |      |
+---+----------------------------------+--------------+---+---+---+------+
| B | Does RFP include disclosure of   | FAR 36.204   |   |   |   |      |
| . | magnitude of construction?       |              |   |   |   |      |
| 7 |                                  |              |   |   |   |      |
+---+----------------------------------+--------------+---+---+---+------+
| B | If oral RFP used, is there       | FAR          |   |   |   |      |
| . | compliance with FAR?             | 15.203(f)    |   |   |   |      |
| 8 |                                  |              |   |   |   |      |
+---+----------------------------------+--------------+---+---+---+------+

+---+----------------------------------+------------+---+---+---+------+
| * | **Action Item**                  | **FA       | * | * | * | **Co |
| * |                                  | R/HHSAR/** | * | * | * | mmen |
| N |                                  |            | Y | N | N | ts** |
| o |                                  | **NIH      | e | o | / |      |
| . |                                  | Policy     | s | * | A |      |
| * |                                  | Part**     | * | * | * |      |
| * |                                  |            | * |   | * |      |
+---+----------------------------------+------------+---+---+---+------+
| B | If letter contract used in a     | FAR        |   |   |   |      |
| . | sole source acquisition, is      | 15.203(e)  |   |   |   |      |
| 9 | there compliance with FAR        |            |   |   |   |      |
|   | requirements?                    |            |   |   |   |      |
+---+----------------------------------+------------+---+---+---+------+
| B | If liquidated damages are used,  | FAR 11.503 |   |   |   |      |
| . | is the clause proper?            |            |   |   |   |      |
| 1 |                                  |            |   |   |   |      |
| 0 |                                  |            |   |   |   |      |
+---+----------------------------------+------------+---+---+---+------+
| B | If potential conflict of         | FAR        |   |   |   |      |
| . | interest is involved, does RFP   | 9.504(b),  |   |   |   |      |
| 1 | include appropriate provisions?  | 9.506(     |   |   |   |      |
| 1 |                                  | b)(1)-(3), |   |   |   |      |
|   |                                  | NIH Manual |   |   |   |      |
|   |                                  | 6009-1     |   |   |   |      |
+---+----------------------------------+------------+---+---+---+------+
| B | Does RFP include appropriate Buy | FAR        |   |   |   |      |
| . | American Act clauses and a list  | 25.1102    |   |   |   |      |
| 1 | of any construction material not |            |   |   |   |      |
| 2 | applicable to Buy American Act   |            |   |   |   |      |
|   | requirements?                    |            |   |   |   |      |
+---+----------------------------------+------------+---+---+---+------+
| B | Does the RFP contain the proper  | FAR        |   |   |   |      |
| . | wage determination or a          | 22.404-3,  |   |   |   |      |
| 1 | statement that it will be        | 2          |   |   |   |      |
| 3 | included later?                  | 2.404-4(a) |   |   |   |      |
+---+----------------------------------+------------+---+---+---+------+
| B | If contract will require         | FAR 4.13   |   |   |   |      |
| . | contractor to have physical      | and        |   |   |   |      |
| 1 | access to a federally-controlled | 52.204-9   |   |   |   |      |
| 4 | facility or access to a federal  |            |   |   |   |      |
|   | information system, has FIPS PUB |            |   |   |   |      |
|   | 201, associated OMB guidance,    |            |   |   |   |      |
|   | and requirement for inclusion of |            |   |   |   |      |
|   | proper clause been followed?     |            |   |   |   |      |
+---+----------------------------------+------------+---+---+---+------+

+---+---------------------------------+--------------+---+---+---+-------+
| * | **Action Item**                 | **           | * | * | * | **    |
| * |                                 | FAR/HHSAR/** | * | * | * | Comme |
| N |                                 |              | Y | N | N | nts** |
| o |                                 | **NIH Policy | e | o | / |       |
| . |                                 | Part**       | s | * | A |       |
| * |                                 |              | * | * | * |       |
| * |                                 |              | * |   | * |       |
+---+---------------------------------+--------------+---+---+---+-------+
| B | Does RFP include arrangements   | FAR 36.210,  |   |   |   |       |
| . | made for site inspection and    | 35           |   |   |   |       |
| 1 | examination of data concerning  | .213-3(c)(5) |   |   |   |       |
| 5 | performance of work?            |              |   |   |   |       |
+---+---------------------------------+--------------+---+---+---+-------+
| B | Does RFP include information    | FAR          |   |   |   |       |
| . | concerning facilities to be     | 36           |   |   |   |       |
| 1 | furnished during construction?  | .213-3(c)(6) |   |   |   |       |
| 6 |                                 |              |   |   |   |       |
+---+---------------------------------+--------------+---+---+---+-------+
| B | Does RFP include information    | FAR          |   |   |   |       |
| . | concerning pre-proposal         | 36.213-3(c)  |   |   |   |       |
| 1 | conference, if applicable?      |              |   |   |   |       |
| 7 |                                 |              |   |   |   |       |
+---+---------------------------------+--------------+---+---+---+-------+
| B | Does RFP include special        | FAR 9.1,     |   |   |   |       |
| . | qualifications or experience    | 36           |   |   |   |       |
| 1 | requirements to be considered   | .213-3(c)(8) |   |   |   |       |
| 8 | in determining responsibility   |              |   |   |   |       |
|   | of bidders, if applicable?      |              |   |   |   |       |
+---+---------------------------------+--------------+---+---+---+-------+
| B | If applicable, are samples      | FAR 14.202-4 |   |   |   |       |
| . | specified as required?          |              |   |   |   |       |
| 1 |                                 |              |   |   |   |       |
| 9 |                                 |              |   |   |   |       |
+---+---------------------------------+--------------+---+---+---+-------+
| B | If applicable, is descriptive   | FAR 14.202-5 |   |   |   |       |
| . | literature specified as         |              |   |   |   |       |
| 2 | required?                       |              |   |   |   |       |
| 0 |                                 |              |   |   |   |       |
+---+---------------------------------+--------------+---+---+---+-------+
| B | If applicable, are qualified    | FAR 9.2,     |   |   |   |       |
| . | products specified as required? | 14.210       |   |   |   |       |
| 2 |                                 |              |   |   |   |       |
| 1 |                                 |              |   |   |   |       |
+---+---------------------------------+--------------+---+---+---+-------+
| B | Does RFP include special        | FAR          |   |   |   |       |
| . | instructions concerning         | 36           |   |   |   |       |
| 2 | proposals, alternate proposals  | .213-3(c)(9) |   |   |   |       |
| 2 | and award?                      |              |   |   |   |       |
+---+---------------------------------+--------------+---+---+---+-------+
| B | If applicable, does RFP include | FAR          |   |   |   |       |
| . | instructions concerning         | 36.          |   |   |   |       |
| 2 | reporting requirements?         | 213-3(c)(10) |   |   |   |       |
| 3 |                                 |              |   |   |   |       |
+---+---------------------------------+--------------+---+---+---+-------+

+---+-----------------------------------------+--------+---+---+---+-----+
| * | **Action Item**                         | **     | * | * | * | **C |
| * |                                         | FAR/HH | * | * | * | omm |
| N |                                         | SAR/** | Y | N | N | ent |
| o |                                         |        | e | o | / | s** |
| . |                                         | **NIH  | s | * | A |     |
| * |                                         | Policy | * | * | * |     |
| * |                                         | Part** | * |   | * |     |
+---+-----------------------------------------+--------+---+---+---+-----+
| B | If firm fixed-price construction        | FAR    |   |   |   |     |
| . | contract used, did RFP include pricing  | 36.207 |   |   |   |     |
| 2 | (a) on a lump-sum basis, (b) a          |        |   |   |   |     |
| 4 | unit-price basis or (c) a combination   |        |   |   |   |     |
|   | of the 2 methods?                       |        |   |   |   |     |
+---+-----------------------------------------+--------+---+---+---+-----+
| B | Is there compliance with statutory cost | FAR    |   |   |   |     |
| . | limitations, as applicable?             | 36.205 |   |   |   |     |
| 2 |                                         |        |   |   |   |     |
| 5 |                                         |        |   |   |   |     |
+---+-----------------------------------------+--------+---+---+---+-----+
| B | If applicable, did RFP include minimum  | FAR    |   |   |   |     |
| . | amount (%) of work the contractor must  | 36.501 |   |   |   |     |
| 2 | perform with its own forces?            |        |   |   |   |     |
| 6 |                                         |        |   |   |   |     |
+---+-----------------------------------------+--------+---+---+---+-----+
| B | If hazardous materials required, has    | FAR    |   |   |   |     |
| . | FAR 52.223-3 been included?             | 23.    |   |   |   |     |
| 2 |                                         | 303(a) |   |   |   |     |
| 7 |                                         |        |   |   |   |     |
+---+-----------------------------------------+--------+---+---+---+-----+
| B | If commercial IT is being acquired      | FAR    |   |   |   |     |
| . | under this construction contract, is    | 25.    |   |   |   |     |
| 2 | exemption from Buy American Act         | 103(e) |   |   |   |     |
| 8 | assured?                                |        |   |   |   |     |
+---+-----------------------------------------+--------+---+---+---+-----+
| B | Are date, place and time for receipt of | FAR    |   |   |   |     |
| . | offers clearly stated on face page of   | 15     |   |   |   |     |
| 2 | RFP?                                    | .204-2 |   |   |   |     |
| 9 |                                         |        |   |   |   |     |
+---+-----------------------------------------+--------+---+---+---+-----+
| B | If brand name specifications used, did  | FAR    |   |   |   |     |
| . | RFP include required justification or   | 6.30   |   |   |   |     |
| 3 | documentation?                          | 2-1(c) |   |   |   |     |
| 0 |                                         |        |   |   |   |     |
+---+-----------------------------------------+--------+---+---+---+-----+

+---+----------------------------------------+---------+---+---+---+-----+
| * | **Action Item**                        | **FAR/H | * | * | * | **C |
| * |                                        | HSAR/** | * | * | * | omm |
| N |                                        |         | Y | N | N | ent |
| o |                                        | **NIH   | e | o | / | s** |
| . |                                        | Policy  | s | * | A |     |
| * |                                        | Part**  | * | * | * |     |
| * |                                        |         | * |   | * |     |
+---+----------------------------------------+---------+---+---+---+-----+
| B | If CO determined that RFP contained    | FAR     |   |   |   |     |
| . | information that required additional   | 5.102   |   |   |   |     |
| 3 | controls to monitor access and         | (a)(4); |   |   |   |     |
| 1 | distribution (e.g., technical data,    | 5.10    |   |   |   |     |
|   | specifications, maps, building         | 2(a)(5) |   |   |   |     |
|   | designs, schedules, etc.), was         |         |   |   |   |     |
|   | information made available through the | (over   |   |   |   |     |
|   | Federal Technical Data Solution        | \$25K)  |   |   |   |     |
|   | (FedTeDS) unless exempt?               |         |   |   |   |     |
+---+----------------------------------------+---------+---+---+---+-----+
| B | If FedTeDS was used, did it meet FBO   | FAR     |   |   |   |     |
| . | synopsis and advertising requirements? | 5.10    |   |   |   |     |
| 3 |                                        | 2(a)(4) |   |   |   |     |
| 2 |                                        |         |   |   |   |     |
+---+----------------------------------------+---------+---+---+---+-----+
| B | Does the RFP include requirement for   | FAR     |   |   |   |     |
| . | contractor code of business ethic and  | 3.10    |   |   |   |     |
| 3 | conduct, and a hotline poster display, |         |   |   |   |     |
| 3 | as applicable?                         |         |   |   |   |     |
+---+----------------------------------------+---------+---+---+---+-----+
| B | If required, does solicitation include | FAR 28  |   |   |   |     |
| . | requirement for bonds/insurance?       |         |   |   |   |     |
| 3 |                                        |         |   |   |   |     |
| 4 |                                        |         |   |   |   |     |
+---+----------------------------------------+---------+---+---+---+-----+
|   |                                        | **RFP   |   |   |   |     |
|   |                                        | Amend   |   |   |   |     |
|   |                                        | ments** |   |   |   |     |
+---+----------------------------------------+---------+---+---+---+-----+
| B | If oral notice of RFP amendment is     | FAR     |   |   |   |     |
| . | used, is there compliance with FAR?    | 15      |   |   |   |     |
| 3 |                                        | .206(f) |   |   |   |     |
| 5 |                                        |         |   |   |   |     |
+---+----------------------------------------+---------+---+---+---+-----+
| B | If RFP is amended, have amendments     | FAR     |   |   |   |     |
| . | been sent to all parties receiving the | 15.206  |   |   |   |     |
| 3 | RFP and was closing date extended if   |         |   |   |   |     |
| 6 | necessary?                             |         |   |   |   |     |
+---+----------------------------------------+---------+---+---+---+-----+

+---+---------------------------------+--------------+---+---+---+------+
| * | **Action Item**                 | **           | * | * | * | **Co |
| * |                                 | FAR/HHSAR/** | * | * | * | mmen |
| N |                                 |              | Y | N | N | ts** |
| o |                                 | **NIH Policy | e | o | / |      |
| . |                                 | Part**       | s | * | A |      |
| * |                                 |              | * | * | * |      |
| * |                                 |              | * |   | * |      |
+---+---------------------------------+--------------+---+---+---+------+
| B | If modification of wage         | FAR          |   |   |   |      |
| . | determination -- has it been    | 22.404-6,    |   |   |   |      |
| 3 | handled properly in RFP?        | 22.407(a)(8) |   |   |   |      |
| 7 |                                 |              |   |   |   |      |
+---+---------------------------------+--------------+---+---+---+------+
|   |                                 | **           |   |   |   |      |
|   |                                 | Evaluation** |   |   |   |      |
+---+---------------------------------+--------------+---+---+---+------+
| B | Does RFP include factors and    | FAR          |   |   |   |      |
| . | significant subfactors to be    | 1            |   |   |   |      |
| 3 | used to evaluate proposals, and | 5.203(a)(3), |   |   |   |      |
| 8 | their relative importance?      | HHSAR        |   |   |   |      |
|   |                                 | 315.204-5(c) |   |   |   |      |
+---+---------------------------------+--------------+---+---+---+------+
| B | If applicable, has a price      | FAR 19.1307  |   |   |   |      |
| . | evaluation adjustment for       |              |   |   |   |      |
| 3 | HUBZone concerns been included? |              |   |   |   |      |
| 9 |                                 |              |   |   |   |      |
+---+---------------------------------+--------------+---+---+---+------+
| B | If applicable, has a price      | FAR 19.1307  |   |   |   |      |
| . | evaluation adjustment for SDB   |              |   |   |   |      |
| 4 | concerns been included?         |              |   |   |   |      |
| 0 |                                 |              |   |   |   |      |
+---+---------------------------------+--------------+---+---+---+------+
| B | If Government property offered, | FAR          |   |   |   |      |
| . | does RFP include evaluation     | 45.201(c)    |   |   |   |      |
| 4 | procedures to be followed and   |              |   |   |   |      |
| 1 | require submittal of stated     |              |   |   |   |      |
|   | information with offerors'      |              |   |   |   |      |
|   | proposals?                      |              |   |   |   |      |
+---+---------------------------------+--------------+---+---+---+------+
| B | Does RFP provide basis for      | FAR 15.304   |   |   |   |      |
| . | award?                          |              |   |   |   |      |
| 4 |                                 |              |   |   |   |      |
| 2 |                                 |              |   |   |   |      |
+---+---------------------------------+--------------+---+---+---+------+
|   |                                 | **Options**  |   |   |   |      |
+---+---------------------------------+--------------+---+---+---+------+
| B | If options included, did CO     | FAR 17.205   |   |   |   |      |
| . | justify and document in         |              |   |   |   |      |
| 4 | contract file?                  |              |   |   |   |      |
| 3 |                                 |              |   |   |   |      |
+---+---------------------------------+--------------+---+---+---+------+
| B | If options included, does the   | FAR          |   |   |   |      |
| . | RFP provide the basis for       | 17.203(b),   |   |   |   |      |
| 4 | evaluation?                     | HHSAR        |   |   |   |      |
| 4 |                                 | 317.201      |   |   |   |      |
+---+---------------------------------+--------------+---+---+---+------+

+---+-----------------------------------+---------+---+---+---+--------+
| * | **Action Item**                   | **FAR/H | * | * | * | **Comm |
| * |                                   | HSAR/** | * | * | * | ents** |
| N |                                   |         | Y | N | N |        |
| o |                                   | **NIH   | e | o | / |        |
| . |                                   | Policy  | s | * | A |        |
| * |                                   | Part**  | * | * | * |        |
| * |                                   |         | * |   | * |        |
+---+-----------------------------------+---------+---+---+---+--------+
| B | If options included, does the RFP | FAR     |   |   |   |        |
| . | limit the term to 10 years for    | 17.     |   |   |   |        |
| 4 | services (except those subject to | 204(e), |   |   |   |        |
| 5 | SCA -- 5 years), and 5 years for  | HHSAR   |   |   |   |        |
|   | supplies? (N/A for IT contracts   | 317     |   |   |   |        |
|   | and R&D contracts)                | .204(e) |   |   |   |        |
+---+-----------------------------------+---------+---+---+---+--------+
| B | If options included, is provision | FAR     |   |   |   |        |
| . | at FAR 52.217-5 included?         | 17      |   |   |   |        |
| 4 |                                   | .202(a) |   |   |   |        |
| 6 |                                   |         |   |   |   |        |
+---+-----------------------------------+---------+---+---+---+--------+
| B | If option to extend term of       | FAR     |   |   |   |        |
| . | contract is included, did RFP     | 22      |   |   |   |        |
| 4 | include a method to provide       | .404-12 |   |   |   |        |
| 7 | allowance for increases/decreases |         |   |   |   |        |
|   | in labor costs resulting from     |         |   |   |   |        |
|   | inclusion of current WDs upon     |         |   |   |   |        |
|   | exercise of options?              |         |   |   |   |        |
+---+-----------------------------------+---------+---+---+---+--------+
|   |                                   | *       |   |   |   |        |
|   |                                   | *IDIQ** |   |   |   |        |
+---+-----------------------------------+---------+---+---+---+--------+
| B | If IDIQ contract contemplated,    | FAR     |   |   |   |        |
| . | are multiple awards being made or | 16.5    |   |   |   |        |
| 4 | is there a justification for a    |         |   |   |   |        |
| 8 | single award?                     |         |   |   |   |        |
+---+-----------------------------------+---------+---+---+---+--------+
| B | Does the RFP specify the period   | FAR     |   |   |   |        |
| . | of performance, the minimum and   | 16      |   |   |   |        |
| 4 | maximum quantities, procedures    | .504(a) |   |   |   |        |
| 9 | for fair opportunity, etc.        |         |   |   |   |        |
|   | necessary under IDIQ contracts?   |         |   |   |   |        |
+---+-----------------------------------+---------+---+---+---+--------+

+---+--------------------------------+---------------+---+---+---+------+
| * | **Action Item**                | *             | * | * | * | **Co |
| * |                                | *FAR/HHSAR/** | * | * | * | mmen |
| N |                                |               | Y | N | N | ts** |
| o |                                | **NIH Policy  | e | o | / |      |
| . |                                | Part**        | s | * | A |      |
| * |                                |               | * | * | * |      |
| * |                                |               | * |   | * |      |
+---+--------------------------------+---------------+---+---+---+------+
|   |                                | *             |   |   |   |      |
|   |                                | *Cost/Pricing |   |   |   |      |
|   |                                | Data -- Non-  |   |   |   |      |
|   |                                | FP**          |   |   |   |      |
+---+--------------------------------+---------------+---+---+---+------+
| B | Does RFP adhere to pricing     | FAR 15.402,   |   |   |   |      |
| . | policy and used order of       | 15.403-1      |   |   |   |      |
| 5 | precedence for determining     |               |   |   |   |      |
| 0 | type of cost or pricing data   |               |   |   |   |      |
|   | required? Did CO comply with   |               |   |   |   |      |
|   | prohibition on obtaining cost  |               |   |   |   |      |
|   | or pricing data?               |               |   |   |   |      |
+---+--------------------------------+---------------+---+---+---+------+
| B | If RFP will waive requirement  | FAR           |   |   |   |      |
| . | for cost or pricing data, has  | 1             |   |   |   |      |
| 5 | HCA approved waiver?           | 5.403-1(c)(4) |   |   |   |      |
| 1 |                                |               |   |   |   |      |
+---+--------------------------------+---------------+---+---+---+------+
| B | Does RFP include instructions  | FAR           |   |   |   |      |
| . | for submission of cost or      | 15.403        |   |   |   |      |
| 5 | pricing data or other than     | (5)(a)(1)-(4) |   |   |   |      |
| 2 | cost or pricing data           |               |   |   |   |      |
|   | (information)?                 |               |   |   |   |      |
+---+--------------------------------+---------------+---+---+---+------+
| B | If submission of cost or       | FAR           |   |   |   |      |
| . | pricing data is required, does | 1             |   |   |   |      |
| 5 | RFP state that such data can   | 5.403-5(b)(2) |   |   |   |      |
| 3 | be submitted in offeror's own  | (unless CO    |   |   |   |      |
|   | format?                        | determines a  |   |   |   |      |
|   |                                | specific      |   |   |   |      |
|   |                                | format is     |   |   |   |      |
|   |                                | essential)    |   |   |   |      |
+---+--------------------------------+---------------+---+---+---+------+
| B | If cost-reimbursement contract | FAR 16.3      |   |   |   |      |
| . | is used, is RFP appropriately  |               |   |   |   |      |
| 5 | structured as Level of Effort  |               |   |   |   |      |
| 4 | or Completion type and is      |               |   |   |   |      |
|   | proper language used?          |               |   |   |   |      |
+---+--------------------------------+---------------+---+---+---+------+
| B | If RFP will require submission | FAR           |   |   |   |      |
| . | of cost or pricing data \>100K | 1             |   |   |   |      |
| 5 | but \<\$650K, has HCA          | 5.403-4(a)(2) |   |   |   |      |
| 5 | authorized CO to obtain the    |               |   |   |   |      |
|   | data?                          |               |   |   |   |      |
+---+--------------------------------+---------------+---+---+---+------+

+---+------------------------------------+--------+---+---+---+-------+
| * | **Action Item**                    | **     | * | * | * | **    |
| * |                                    | FAR/HH | * | * | * | Comme |
| N |                                    | SAR/** | Y | N | N | nts** |
| o |                                    |        | e | o | / |       |
| . |                                    | **NIH  | s | * | A |       |
| * |                                    | Policy | * | * | * |       |
| * |                                    | Part** | * |   | * |       |
+---+------------------------------------+--------+---+---+---+-------+
|   |                                    | **PROP |   |   |   |       |
|   |                                    | ERTY** |   |   |   |       |
+---+------------------------------------+--------+---+---+---+-------+
| B | If Government property offered,    | FAR    |   |   |   |       |
| . | does RFP include a listing of      | 4      |   |   |   |       |
| 5 | property with minimum information  | 5.102, |   |   |   |       |
| 6 | stated?                            | 45.    |   |   |   |       |
|   |                                    | 201(a) |   |   |   |       |
+---+------------------------------------+--------+---+---+---+-------+
| B | If Government property offered in  | FAR    |   |   |   |       |
| . | a competitive acquisition, does    | 45.    |   |   |   |       |
| 5 | RFP state that contractor is       | 201(b) |   |   |   |       |
| 7 | responsible for all costs related  |        |   |   |   |       |
|   | to making the property available   |        |   |   |   |       |
|   | for use?                           |        |   |   |   |       |
+---+------------------------------------+--------+---+---+---+-------+
| B | If Government property was         | FAR    |   |   |   |       |
| . | offered, did RFP include           | 45.    |   |   |   |       |
| 5 | evaluation procedures to be        | 201(c) |   |   |   |       |
| 8 | followed and require offerors to   |        |   |   |   |       |
|   | submit specified information with  |        |   |   |   |       |
|   | their proposal?                    |        |   |   |   |       |
+---+------------------------------------+--------+---+---+---+-------+
| B | If use of Government property was  | FAR    |   |   |   |       |
| . | anticipated on more than one       | 45.    |   |   |   |       |
| 5 | contract, did SOW include          | 201(d) |   |   |   |       |
| 9 | additional instructions regarding  |        |   |   |   |       |
|   | property management,               |        |   |   |   |       |
|   | accountability and use?            |        |   |   |   |       |
+---+------------------------------------+--------+---+---+---+-------+
|   |                                    | *      |   |   |   |       |
|   |                                    | *Misc. |   |   |   |       |
|   |                                    | Is     |   |   |   |       |
|   |                                    | sues** |   |   |   |       |
+---+------------------------------------+--------+---+---+---+-------+
| B | If PBA methods used, is a          | FAR3   |   |   |   |       |
| . | Performance Work Statement (PWS)   | 7.604, |   |   |   |       |
| 6 | or Statement of Objectives (SOO)   | 46.    |   |   |   |       |
| 0 | included in RFP, as well as a      | 401(a) |   |   |   |       |
|   | Quality Assurance Surveillance     |        |   |   |   |       |
|   | Plan (either in RFP or to be       |        |   |   |   |       |
|   | developed by offeror)?             |        |   |   |   |       |
+---+------------------------------------+--------+---+---+---+-------+

+---+---------------------------------+-----------+---+---+---+-------+
| * | **Action Item**                 | **FAR     | * | * | * | **    |
| * |                                 | /HHSAR/** | * | * | * | Comme |
| N |                                 |           | Y | N | N | nts** |
| o |                                 | **NIH     | e | o | / |       |
| . |                                 | Policy    | s | * | A |       |
| * |                                 | Part**    | * | * | * |       |
| * |                                 |           | * |   | * |       |
+---+---------------------------------+-----------+---+---+---+-------+
| B | If solicitation included        | FAR       |   |   |   |       |
| . | Quantity Surveys (FAR           | 36.516    |   |   |   |       |
| 6 | 52.236-16, Alt. 1), has         |           |   |   |   |       |
| 1 | determination been made one     |           |   |   |   |       |
|   | level above co?                 |           |   |   |   |       |
+---+---------------------------------+-----------+---+---+---+-------+
|   |                                 | **        |   |   |   |       |
|   |                                 | Multiyear |   |   |   |       |
|   |                                 | Cont      |   |   |   |       |
|   |                                 | racting** |   |   |   |       |
+---+---------------------------------+-----------+---+---+---+-------+
| B | If multi-year contracting used, | FAR       |   |   |   |       |
| . | did RFP include all required    | 17.106-2  |   |   |   |       |
| 6 | factors to be considered in     |           |   |   |   |       |
| 2 | evaluation?                     |           |   |   |   |       |
+---+---------------------------------+-----------+---+---+---+-------+
| B | If multi-year contracting used, | FAR       |   |   |   |       |
| . | did RFP include required        | 17.109    |   |   |   |       |
| 6 | clauses?                        |           |   |   |   |       |
| 3 |                                 |           |   |   |   |       |
+---+---------------------------------+-----------+---+---+---+-------+

**SECTION C -- RECEIPT, EVAUATION AND AWARD**

+---+----------------------------------+--------------+---+---+---+-----+
| * | **Action Item**                  | **           | * | * | * | **C |
| * |                                  | FAR/HHSAR/** | * | * | * | omm |
| N |                                  |              | Y | N | N | ent |
| o |                                  | **NIH Policy | e | o | / | s** |
| . |                                  | Part**       | s | * | A |     |
| * |                                  |              | * | * | * |     |
| * |                                  |              | * |   | * |     |
+---+----------------------------------+--------------+---+---+---+-----+
|   |                                  | **Receipt**  |   |   |   |     |
+---+----------------------------------+--------------+---+---+---+-----+
| C | Have proposals been received no  | FAR 15.208,  |   |   |   |     |
| . | later than time set for receipt  | HHSAR        |   |   |   |     |
| 1 | of offers, and if not, are late  | 315.208      |   |   |   |     |
|   | proposals handled properly?      |              |   |   |   |     |
+---+----------------------------------+--------------+---+---+---+-----+
| C | Are proposal modifications,      | FAR 15.208,  |   |   |   |     |
| . | revisions, or withdrawals        | HHSAR        |   |   |   |     |
| 2 | handled properly?                | 315.208      |   |   |   |     |
+---+----------------------------------+--------------+---+---+---+-----+
| C | If electronic proposals were     | FAR          |   |   |   |     |
| . | permitted, were any unreadable   | 15.203(c)    |   |   |   |     |
| 3 | electronic bids handled          |              |   |   |   |     |
|   | properly?                        |              |   |   |   |     |
+---+----------------------------------+--------------+---+---+---+-----+
|   |                                  | **           |   |   |   |     |
|   |                                  | Evaluation** |   |   |   |     |
+---+----------------------------------+--------------+---+---+---+-----+
| C | If unsolicited proposal, were    | FAR 15.6,    |   |   |   |     |
| . | procedures appropriately         | HHSAR 315.6  |   |   |   |     |
| 4 | followed?                        |              |   |   |   |     |
+---+----------------------------------+--------------+---+---+---+-----+
| C | Do at least 50% of HHS           | HHSAR        |   |   |   |     |
| . | evaluators have appropriate      | 307.170-2    |   |   |   |     |
| 5 | training?                        |              |   |   |   |     |
+---+----------------------------------+--------------+---+---+---+-----+
| C | If past performance is an        | FAR 15.305   |   |   |   |     |
| . | evaluation factor, has it been   |              |   |   |   |     |
| 6 | properly evaluated? Has          |              |   |   |   |     |
|   | [http://www.ppirs,gov/]() been   |              |   |   |   |     |
|   | used to check past performance?  |              |   |   |   |     |
+---+----------------------------------+--------------+---+---+---+-----+
| C | Was technical evaluation         | FAR          |   |   |   |     |
| . | conducted in accordance with     | 1            |   |   |   |     |
| 7 | stated evaluation factors?       | 5.305(a)(1), |   |   |   |     |
|   |                                  | 15.          |   |   |   |     |
|   |                                  | 404-1(a)-(c) |   |   |   |     |
+---+----------------------------------+--------------+---+---+---+-----+
| C | Were any restrictions on         | FAR          |   |   |   |     |
| . | disclosure of descriptive        | 1            |   |   |   |     |
| 8 | literature handled properly?     | 5.306(e)(2), |   |   |   |     |
|   |                                  | HHSAR        |   |   |   |     |
|   |                                  | 315.3        |   |   |   |     |
|   |                                  | 05(a)(3)(ii) |   |   |   |     |
|   |                                  | (F)(3)       |   |   |   |     |
+---+----------------------------------+--------------+---+---+---+-----+

+---+----------------------------------+-------------+---+---+---+-------+
| * | **Action Item**                  | **F         | * | * | * | **    |
| * |                                  | AR/HHSAR/** | * | * | * | Comme |
| N |                                  |             | Y | N | N | nts** |
| o |                                  | **NIH       | e | o | / |       |
| . |                                  | Policy      | s | * | A |       |
| * |                                  | Part**      | * | * | * |       |
| * |                                  |             | * |   | * |       |
+---+----------------------------------+-------------+---+---+---+-------+
| C | Were restrictions on use of      | FAR         |   |   |   |       |
| . | support contractor personnel for | 15.305(c),  |   |   |   |       |
| 9 | proposal evaluation complied     | 37.203(d)   |   |   |   |       |
|   | with?                            |             |   |   |   |       |
+---+----------------------------------+-------------+---+---+---+-------+
| C | Was cost information furnished   | FAR         |   |   |   |       |
| . | to members of technical panel?   | 15          |   |   |   |       |
| 1 |                                  | .305(a)(4), |   |   |   |       |
| 0 |                                  | 15.404-1(e) |   |   |   |       |
+---+----------------------------------+-------------+---+---+---+-------+
| C | If option quantities or periods  | FAR 17.206  |   |   |   |       |
| . | were solicited, was proper       |             |   |   |   |       |
| 1 | evaluation conducted?            |             |   |   |   |       |
| 1 |                                  |             |   |   |   |       |
+---+----------------------------------+-------------+---+---+---+-------+
| C | Are evaluators' certifications   | HHSAR       |   |   |   |       |
| . | in file?                         | 3           |   |   |   |       |
| 1 |                                  | 15.305(a)(3 |   |   |   |       |
| 2 |                                  | )(ii)(E)(2) |   |   |   |       |
|   |                                  | and (3)     |   |   |   |       |
+---+----------------------------------+-------------+---+---+---+-------+
| C | Is a technical evaluation report | FAR 15.305, |   |   |   |       |
| . | in the file and does it contain  | HHSAR       |   |   |   |       |
| 1 | a report of relative strengths   | 315.30      |   |   |   |       |
| 3 | and weaknesses of each offeror?  | 5(a)(3)(vi) |   |   |   |       |
+---+----------------------------------+-------------+---+---+---+-------+
| C | Was small business               | FAR         |   |   |   |       |
| . | subcontracting evaluation        | 1           |   |   |   |       |
| 1 | accomplished properly?           | 5.305(a)(5) |   |   |   |       |
| 4 |                                  |             |   |   |   |       |
+---+----------------------------------+-------------+---+---+---+-------+
| C | Has the Project Officer          | HHSAR       |   |   |   |       |
| . | completed the Project Officer    | 315.306,    |   |   |   |       |
| 1 | Technical Evaluation             | NIH Manual  |   |   |   |       |
| 5 | Questionnaire and have his/her   | 6015-1 and  |   |   |   |       |
|   | comments been taken into account | 6315-1      |   |   |   |       |
|   | during negotiations?             |             |   |   |   |       |
+---+----------------------------------+-------------+---+---+---+-------+
| C | If foreign construction material | FAR 25.204  |   |   |   |       |
| . | was proposed, was appropriate    |             |   |   |   |       |
| 1 | percentage applied to price for  |             |   |   |   |       |
| 6 | evaluation purposes?             |             |   |   |   |       |
+---+----------------------------------+-------------+---+---+---+-------+

+---+------------------------------------+---------+---+---+---+-------+
| * | **Action Item**                    | **FAR/H | * | * | * | **    |
| * |                                    | HSAR/** | * | * | * | Comme |
| N |                                    |         | Y | N | N | nts** |
| o |                                    | **NIH   | e | o | / |       |
| . |                                    | Policy  | s | * | A |       |
| * |                                    | Part**  | * | * | * |       |
| * |                                    |         | * |   | * |       |
+---+------------------------------------+---------+---+---+---+-------+
| C | If applicable, did proposal        | FAR     |   |   |   |       |
| . | evaluation consider any            | 45      |   |   |   |       |
| 1 | potentially unfair competitive     | .202(a) |   |   |   |       |
| 7 | advantage resulting from           |         |   |   |   |       |
|   | possession of Government property  |         |   |   |   |       |
|   | by adjusting offers to apply, for  |         |   |   |   |       |
|   | evaluation purposes only, a rental |         |   |   |   |       |
|   | equivalent evaluation factor?      |         |   |   |   |       |
+---+------------------------------------+---------+---+---+---+-------+
| C | If Government property is to be    | FAR     |   |   |   |       |
| . | used by contractor, did CO ensure  | 45      |   |   |   |       |
| 1 | that the offeror's property        | .202(b) |   |   |   |       |
| 8 | management plans, methods,         |         |   |   |   |       |
|   | practices, or procedures for       |         |   |   |   |       |
|   | accounting for the property were   |         |   |   |   |       |
|   | consistent with RFP requirements?  |         |   |   |   |       |
+---+------------------------------------+---------+---+---+---+-------+
|   |                                    | **Co    |   |   |   |       |
|   |                                    | mmunica |   |   |   |       |
|   |                                    | tions** |   |   |   |       |
+---+------------------------------------+---------+---+---+---+-------+
| C | If award to be made without        | FAR     |   |   |   |       |
| . | discussions, were exchanges        | 15      |   |   |   |       |
| 2 | limited to clarifications?         | .306(a) |   |   |   |       |
| 0 |                                    |         |   |   |   |       |
+---+------------------------------------+---------+---+---+---+-------+
| C | Have communications held with      | FAR     |   |   |   |       |
| . | offerors before establishment of   | 15.306  |   |   |   |       |
| 2 | competitive range been compliant?  |         |   |   |   |       |
| 1 |                                    |         |   |   |   |       |
+---+------------------------------------+---------+---+---+---+-------+

+---+---------------------------------+----------------+---+---+---+-----+
| * | **Action Item**                 | **FAR/HHSAR/** | * | * | * | **C |
| * |                                 |                | * | * | * | omm |
| N |                                 | **NIH Policy   | Y | N | N | ent |
| o |                                 | Part**         | e | o | / | s** |
| . |                                 |                | s | * | A |     |
| * |                                 |                | * | * | * |     |
| * |                                 |                | * |   | * |     |
+---+---------------------------------+----------------+---+---+---+-----+
|   |                                 | **Competitive  |   |   |   |     |
|   |                                 | Range (for     |   |   |   |     |
|   |                                 | competitive    |   |   |   |     |
|   |                                 | RFPs)**        |   |   |   |     |
+---+---------------------------------+----------------+---+---+---+-----+
| C | Has competitive range           | FAR 15.306(c)  |   |   |   |     |
| . | determination been sufficiently |                |   |   |   |     |
| 2 | documented?                     |                |   |   |   |     |
| 2 |                                 |                |   |   |   |     |
+---+---------------------------------+----------------+---+---+---+-----+
| C | Has notice been given to        | FAR            |   |   |   |     |
| . | offerors excluded from          | 15.503(a)(1)   |   |   |   |     |
| 2 | competitive range or otherwise  |                |   |   |   |     |
| 3 | eliminated from competition?    |                |   |   |   |     |
+---+---------------------------------+----------------+---+---+---+-----+
|   |                                 | *              |   |   |   |     |
|   |                                 | *Discussions** |   |   |   |     |
+---+---------------------------------+----------------+---+---+---+-----+
| C | Have exchanges with offerors    | FAR 15.306(d)  |   |   |   |     |
| . | after establishment of          | and (e), HHSAR |   |   |   |     |
| 2 | competitive range followed      | 316.306(d)     |   |   |   |     |
| 4 | stipulated procedures?          |                |   |   |   |     |
+---+---------------------------------+----------------+---+---+---+-----+
| C | Have proposal revisions/final   | FAR 15.307,    |   |   |   |     |
| . | proposal revision been handled  | HHSAR 315.307  |   |   |   |     |
| 2 | properly?                       |                |   |   |   |     |
| 5 |                                 |                |   |   |   |     |
+---+---------------------------------+----------------+---+---+---+-----+
| C | Have any finalization of        | HHSAR 315.370  |   |   |   |     |
| . | details with the selected       |                |   |   |   |     |
| 2 | source taken place, and if so,  |                |   |   |   |     |
| 6 | are they in accordance with     |                |   |   |   |     |
|   | established guidelines?         |                |   |   |   |     |
+---+---------------------------------+----------------+---+---+---+-----+
|   |                                 | **Cost         |   |   |   |     |
|   |                                 | Analysis**     |   |   |   |     |
+---+---------------------------------+----------------+---+---+---+-----+
| C | Has cost analysis, price        | FAR 15.404,    |   |   |   |     |
| . | analysis, cost realism been     | HHSAR          |   |   |   |     |
| 2 | performed as required?          | 315.404-2      |   |   |   |     |
| 7 |                                 |                |   |   |   |     |
+---+---------------------------------+----------------+---+---+---+-----+
| C | If cost analysis was performed, | FAR 31.202;    | [ | [ | [ | []{ |
| . | is there adequate evaluation of | OMB Circular   | ] | ] | ] | .ma |
| 2 | negotiated direct labor costs?  | A-21           | { | { | { | rk} |
| 7 |                                 |                | . | . | . |     |
|   |                                 |                | m | m | m |     |
|   |                                 |                | a | a | a |     |
|   |                                 |                | r | r | r |     |
|   |                                 |                | k | k | k |     |
|   |                                 |                | } | } | } |     |
+---+---------------------------------+----------------+---+---+---+-----+

[]{.mark}

+---+-------------------------------+--------------+---+---+---+-------+
| * | **Action Item**               | **           | * | * | * | **    |
| * |                               | FAR/HHSAR/** | * | * | * | Comme |
| N |                               |              | Y | N | N | nts** |
| o |                               | **NIH Policy | e | o | / |       |
| . |                               | Part**       | s | * | A |       |
| * |                               |              | * | * | * |       |
| * |                               |              | * |   | * |       |
+---+-------------------------------+--------------+---+---+---+-------+
| C | If cost analysis was          | FAR 31.202;  | [ | [ | [ | []{.  |
| . | performed, is there adequate  | OMB Circular | ] | ] | ] | mark} |
| 2 | evaluation of negotiated      | A-21         | { | { | { |       |
| 8 | fringe benefit costs?         |              | . | . | . |       |
|   |                               |              | m | m | m |       |
|   |                               |              | a | a | a |       |
|   |                               |              | r | r | r |       |
|   |                               |              | k | k | k |       |
|   |                               |              | } | } | } |       |
+---+-------------------------------+--------------+---+---+---+-------+
| C | If cost analysis was          | FAR 31.202;  | [ | [ | [ | []{.  |
| . | performed, is there adequate  | OMB Circular | ] | ] | ] | mark} |
| 2 | evaluation of negotiated      | A-21         | { | { | { |       |
| 9 | materials and supplies costs? |              | . | . | . |       |
|   |                               |              | m | m | m |       |
|   |                               |              | a | a | a |       |
|   |                               |              | r | r | r |       |
|   |                               |              | k | k | k |       |
|   |                               |              | } | } | } |       |
+---+-------------------------------+--------------+---+---+---+-------+
| C | If cost analysis was          | FAR 31.202;  | [ | [ | [ | []{.  |
| . | performed, is there adequate  | OMB Circular | ] | ] | ] | mark} |
| 3 | evaluation of negotiated      | A-21         | { | { | { |       |
| 0 | other direct costs?           |              | . | . | . |       |
|   |                               |              | m | m | m |       |
|   |                               |              | a | a | a |       |
|   |                               |              | r | r | r |       |
|   |                               |              | k | k | k |       |
|   |                               |              | } | } | } |       |
+---+-------------------------------+--------------+---+---+---+-------+
| C | If cost analysis was          | FAR 31.202;  |   |   |   |       |
| . | performed, is there adequate  | OMB Circular |   |   |   |       |
| 3 | evaluation of negotiated      | A-21         |   |   |   |       |
| 1 | indirect costs?               |              |   |   |   |       |
+---+-------------------------------+--------------+---+---+---+-------+
| C | If cost analysis report has   | FAR Part 15, |   |   |   |       |
| . | been provided from DFAS or    | NIH Manual   |   |   |   |       |
| 3 | through field pricing         | 6015-1       |   |   |   |       |
| 2 | information, have             |              |   |   |   |       |
|   | recommendations been followed |              |   |   |   |       |
|   | or has the file been          |              |   |   |   |       |
|   | documented justifying why the |              |   |   |   |       |
|   | recommendations were not      |              |   |   |   |       |
|   | followed?                     |              |   |   |   |       |
+---+-------------------------------+--------------+---+---+---+-------+
| C | Has subcontract pricing been  | FAR 15.404-3 |   |   |   |       |
| . | appropriately considered?     |              |   |   |   |       |
| 3 |                               |              |   |   |   |       |
| 3 |                               |              |   |   |   |       |
+---+-------------------------------+--------------+---+---+---+-------+
| C | Has profit been adequately    | FAR          |   |   |   |       |
| . | analyzed?                     | 15.404-4,    |   |   |   |       |
| 3 |                               | HHSAR        |   |   |   |       |
| 4 |                               | 315.404-4    |   |   |   |       |
+---+-------------------------------+--------------+---+---+---+-------+
| C | If cost or pricing data was   | FAR 15.406-2 |   |   |   |       |
| . | required, did contractor      |              |   |   |   |       |
| 3 | execute a proper Certificate  |              |   |   |   |       |
| 5 | of Current Cost or Pricing    |              |   |   |   |       |
|   | Data?                         |              |   |   |   |       |
+---+-------------------------------+--------------+---+---+---+-------+

+---+-----------------------+-----------------------+---+---+---+-------+
| N | Action Item           | FAR/HHSAR/            | * | * | * | **    |
| o |                       |                       | * | * | * | Comme |
| . |                       | NIH Policy Part       | Y | N | N | nts** |
|   |                       |                       | e | o | / |       |
|   |                       |                       | s | * | A |       |
|   |                       |                       | * | * | * |       |
|   |                       |                       | * |   | * |       |
+---+-----------------------+-----------------------+---+---+---+-------+
| C | If cost or pricing    | FAR 15..403-1(c)(4)   |   |   |   |       |
| . | data waived, is       |                       |   |   |   |       |
| 3 | waiver in accordance  |                       |   |   |   |       |
| 6 | with stipulated       |                       |   |   |   |       |
|   | guidelines?           |                       |   |   |   |       |
+---+-----------------------+-----------------------+---+---+---+-------+
| C | If CO learned that    | FAR 15.407-1          |   |   |   |       |
| . | any cost or pricing   |                       |   |   |   |       |
| 3 | data was inaccurate,  |                       |   |   |   |       |
| 7 | incomplete, or        |                       |   |   |   |       |
|   | noncurrent, is there  |                       |   |   |   |       |
|   | compliance with       |                       |   |   |   |       |
|   | procedures in FAR?    |                       |   |   |   |       |
+---+-----------------------+-----------------------+---+---+---+-------+
|   |                       | **OCOI/COI**          |   |   |   |       |
+---+-----------------------+-----------------------+---+---+---+-------+
| C | If COI existed that   | FAR 9.504(e)          |   |   |   |       |
| . | could not be avoided  |                       |   |   |   |       |
| 3 | or mitigated, did CO  |                       |   |   |   |       |
| 8 | notify contractor,    |                       |   |   |   |       |
|   | provide reasons and   |                       |   |   |   |       |
|   | allowed the           |                       |   |   |   |       |
|   | contractor a          |                       |   |   |   |       |
|   | reasonable            |                       |   |   |   |       |
|   | opportunity to        |                       |   |   |   |       |
|   | respond?              |                       |   |   |   |       |
+---+-----------------------+-----------------------+---+---+---+-------+
| C | Has CO resolved any   | FAR 9.506(d), 9.503   |   |   |   |       |
| . | conflict, or          |                       |   |   |   |       |
| 3 | potential conflict of |                       |   |   |   |       |
| 9 | interest before       |                       |   |   |   |       |
|   | contract award?       |                       |   |   |   |       |
+---+-----------------------+-----------------------+---+---+---+-------+
| C | If CO found that it   | FAR 9503, 9.504(e)    |   |   |   |       |
| . | was in best interest  |                       |   |   |   |       |
| 4 | of the Government to  |                       |   |   |   |       |
| 0 | award contract        |                       |   |   |   |       |
|   | notwithstanding a     |                       |   |   |   |       |
|   | COI/OCOI, was a       |                       |   |   |   |       |
|   | written waiver        |                       |   |   |   |       |
|   | obtained?             |                       |   |   |   |       |
+---+-----------------------+-----------------------+---+---+---+-------+
|   |                       | **Negotiations**      |   |   |   |       |
+---+-----------------------+-----------------------+---+---+---+-------+
| C | Have prenegotiation   | FAR 15.406-1,         |   |   |   |       |
| . | objectives, including | 15.404-1, 315.404-4   |   |   |   |       |
| 4 | profit or fee         |                       |   |   |   |       |
| 1 | objectives been       |                       |   |   |   |       |
|   | established?          |                       |   |   |   |       |
+---+-----------------------+-----------------------+---+---+---+-------+
| C | Were written final    | FAR 15.307            |   |   |   |       |
| . | proposal revisions    |                       |   |   |   |       |
| 4 | requested with common |                       |   |   |   |       |
| 2 | cut-off date?         |                       |   |   |   |       |
+---+-----------------------+-----------------------+---+---+---+-------+

+---+--------------------------------+-----------+---+---+---+--------+
| * | **Action Item**                | **FAR     | * | * | * | **Comm |
| * |                                | /HHSAR/** | * | * | * | ents** |
| N |                                |           | Y | N | N |        |
| o |                                | **NIH     | e | o | / |        |
| . |                                | Policy    | s | * | A |        |
| * |                                | Part**    | * | * | * |        |
| * |                                |           | * |   | * |        |
+---+--------------------------------+-----------+---+---+---+--------+
|   |                                | **Award** |   |   |   |        |
+---+--------------------------------+-----------+---+---+---+--------+
| C | If award being made to country | FAR       |   |   |   |        |
| . | identified on List of Products | 22.1503   |   |   |   |        |
| 4 | Requiring Contractor           |           |   |   |   |        |
| 3 | Certification as to Forced or  |           |   |   |   |        |
|   | Indentured Child Labor         |           |   |   |   |        |
|   | ([www.dol.gov/ila              |           |   |   |   |        |
|   | b/](http://www.dol.gov/ilab/)) |           |   |   |   |        |
|   | has proper certification been  |           |   |   |   |        |
|   | obtained?                      |           |   |   |   |        |
+---+--------------------------------+-----------+---+---+---+--------+
| C | Does award document include    | FAR       |   |   |   |        |
| . | all required clauses for the   | 52.301,   |   |   |   |        |
| 4 | type of contract used?         | NCI       |   |   |   |        |
| 4 |                                | Workform  |   |   |   |        |
+---+--------------------------------+-----------+---+---+---+--------+
| C | If applicable, have procedures | FAR       |   |   |   |        |
| . | for TAA acquisitions been      | 25.408;   |   |   |   |        |
| 4 | followed and have the proper   | FAR 25.5  |   |   |   |        |
| 5 | notifications to unsuccessful  |           |   |   |   |        |
|   | WTO offerors been prepared?    |           |   |   |   |        |
+---+--------------------------------+-----------+---+---+---+--------+
| C | If applicable, has Buy         | FAR       |   |   |   |        |
| . | American Act determination     | 25.1      |   |   |   |        |
| 4 | been made and approved?        | 03(b)(2), |   |   |   |        |
| 6 |                                | HHSAR     |   |   |   |        |
|   |                                | 3         |   |   |   |        |
|   |                                | 25.102(a) |   |   |   |        |
+---+--------------------------------+-----------+---+---+---+--------+
| C | Has price reasonableness been  | FAR       |   |   |   |        |
| . | established, based on adequate | 15.406-3, |   |   |   |        |
| 4 | price competition, prices set  | HHSAR     |   |   |   |        |
| 7 | by law or regulation,          | 315.372   |   |   |   |        |
|   | commercial items?              |           |   |   |   |        |
+---+--------------------------------+-----------+---+---+---+--------+
| C | Is an adequate, signed         | FAR       |   |   |   |        |
| . | negotiation memorandum         | 15.406-3, |   |   |   |        |
| 4 | ("Summary of Negotiations") in | HHSAR     |   |   |   |        |
| 8 | the file?                      | 315.372   |   |   |   |        |
+---+--------------------------------+-----------+---+---+---+--------+
| C | Does Summary of Negotiations   | FAR       |   |   |   |        |
| . | adequately address negotiated  | 1         |   |   |   |        |
| 4 | amounts for each contract      | 5.406-3(a |   |   |   |        |
| 9 | period?                        | )(7),(8), |   |   |   |        |
|   |                                | HHSAR     |   |   |   |        |
|   |                                | 3         |   |   |   |        |
|   |                                | 15.372(g) |   |   |   |        |
+---+--------------------------------+-----------+---+---+---+--------+

+---+----------------------------------+------------+---+---+---+------+
| * | **Action Item**                  | **FA       | * | * | * | **Co |
| * |                                  | R/HHSAR/** | * | * | * | mmen |
| N |                                  |            | Y | N | N | ts** |
| o |                                  | **NIH      | e | o | / |      |
| . |                                  | Policy     | s | * | A |      |
| * |                                  | Part**     | * | * | * |      |
| * |                                  |            | * |   | * |      |
+---+----------------------------------+------------+---+---+---+------+
| C | Is Summary of Negotiations       | FAR        |   |   |   |      |
| . | internally consistent with the   | 15.40      |   |   |   |      |
| 5 | cost/price amounts for each      | 6-3(a)(7), |   |   |   |      |
| 0 | contract period and with the     | (8);       |   |   |   |      |
|   | contract document?               |            |   |   |   |      |
|   |                                  | HHSAR      |   |   |   |      |
|   |                                  | 315.372(g) |   |   |   |      |
+---+----------------------------------+------------+---+---+---+------+
| C | If Facilities Capital Cost of    | FAR        |   |   |   |      |
| . | Money was proposed/negotiated,   | 31.205-10  |   |   |   |      |
| 5 | was a dollar-for-dollar offset   |            |   |   |   |      |
| 1 | made to fee or profit objective? |            |   |   |   |      |
+---+----------------------------------+------------+---+---+---+------+
| C | Was affirmative determination of | FAR        |   |   |   |      |
| . | responsibility (including        | 9.103(b),  |   |   |   |      |
| 5 | financial responsibility) made?  | 9.104-1;   |   |   |   |      |
| 2 |                                  | HHSAR      |   |   |   |      |
|   |                                  | 315.372    |   |   |   |      |
+---+----------------------------------+------------+---+---+---+------+
| C | Is there adequate documentation  | FAR        |   |   |   |      |
| . | in file to support               | 9.104-1    |   |   |   |      |
| 5 | responsibility determination     |            |   |   |   |      |
| 3 | (e.g, current balance sheet      |            |   |   |   |      |
|   | analysis with financial ratios   |            |   |   |   |      |
|   | computed, a current D&B report,  |            |   |   |   |      |
|   | line of verifications, etc.)?    |            |   |   |   |      |
+---+----------------------------------+------------+---+---+---+------+
| C | If non-responsible offer from    | FAR 9.103  |   |   |   |      |
| . | small business, was              |            |   |   |   |      |
| 5 | nonresponsibility determination  |            |   |   |   |      |
| 4 | referred to SBA?                 |            |   |   |   |      |
+---+----------------------------------+------------+---+---+---+------+
| C | If applicable, were offerors     | FAR        |   |   |   |      |
| . | provided current wage            | 22.404-2   |   |   |   |      |
| 5 | determination prior to           |            |   |   |   |      |
| 5 | submission of final proposal     |            |   |   |   |      |
|   | revision?                        |            |   |   |   |      |
+---+----------------------------------+------------+---+---+---+------+
| C | If project wage determination,   | FAR        |   |   |   |      |
| . | did CO ensure award prior to its | 2          |   |   |   |      |
| 5 | expiration?                      | 2.404-5(a) |   |   |   |      |
| 6 |                                  |            |   |   |   |      |
+---+----------------------------------+------------+---+---+---+------+

+---+-----------------------------------+------------+---+---+---+-----+
| * | **Action Item**                   | **FA       | * | * | * | **C |
| * |                                   | R/HHSAR/** | * | * | * | omm |
| N |                                   |            | Y | N | N | ent |
| o |                                   | **NIH      | e | o | / | s** |
| . |                                   | Policy     | s | * | A |     |
| * |                                   | Part**     | * | * | * |     |
| * |                                   |            | * |   | * |     |
+---+-----------------------------------+------------+---+---+---+-----+
| C | If protest before award, was it   | FAR 33.1,  |   |   |   |     |
| . | handled properly?                 | NIH Manual |   |   |   |     |
| 5 |                                   | 6033-1 and |   |   |   |     |
| 7 |                                   | 6033-2     |   |   |   |     |
+---+-----------------------------------+------------+---+---+---+-----+
| C | If agency protest, were OGC and   | HHSAR      |   |   |   |     |
| . | NIH PCO consulted and did they    | 333.103,   |   |   |   |     |
| 5 | concur with response prepared by  |            |   |   |   |     |
| 8 | contracting officer?              |            |   |   |   |     |
+---+-----------------------------------+------------+---+---+---+-----+
| C | Was Excluded Parties List System  | FAR        |   |   |   |     |
| . | (EPLS) checked?                   | 9          |   |   |   |     |
| 5 |                                   | .405(d)(1) |   |   |   |     |
| 9 |                                   | & (4)      |   |   |   |     |
+---+-----------------------------------+------------+---+---+---+-----+
| C | If SBSA, was there a proper       | FAR        |   |   |   |     |
| . | preaward notice to offerors,      | 15.503(a)  |   |   |   |     |
| 6 | unless CO made determination of   |            |   |   |   |     |
| 0 | urgency?                          |            |   |   |   |     |
+---+-----------------------------------+------------+---+---+---+-----+
| C | Was there an approved             | FAR        |   |   |   |     |
| . | subcontracting plan, if           | 19         |   |   |   |     |
| 6 | applicable?                       | .702)a)(2) |   |   |   |     |
| 1 |                                   | (req. for  |   |   |   |     |
|   |                                   | LB award   |   |   |   |     |
|   |                                   | over       |   |   |   |     |
|   |                                   | \$550K)    |   |   |   |     |
+---+-----------------------------------+------------+---+---+---+-----+
| C | If subcontracting plan is         | FAR        |   |   |   |     |
| . | applicable, has it been included  | 19.7       |   |   |   |     |
| 6 | as a part of the contract?        | 05-5(a)(5) |   |   |   |     |
| 2 |                                   |            |   |   |   |     |
+---+-----------------------------------+------------+---+---+---+-----+
| C | Are proper bonds/insurance in     | FAR 28.000 |   |   |   |     |
| . | file and documented?              |            |   |   |   |     |
| 6 |                                   |            |   |   |   |     |
| 3 |                                   |            |   |   |   |     |
+---+-----------------------------------+------------+---+---+---+-----+
| C | If PBA, did CO ensure that        | FAR 37.601 |   |   |   |     |
| . | contract includes a PWS,          |            |   |   |   |     |
| 6 | measurable performance standards, |            |   |   |   |     |
| 4 | a method of assessing contractor  |            |   |   |   |     |
|   | performance against performance   |            |   |   |   |     |
|   | standards, and performance        |            |   |   |   |     |
|   | incentives, if appropriate?       |            |   |   |   |     |
+---+-----------------------------------+------------+---+---+---+-----+

+---+-----------------------------------+------------+---+---+---+------+
| N | Action Item                       | FAR/HHSAR/ | * | * | * | **Co |
| o |                                   |            | * | * | * | mmen |
| . |                                   | NIH Policy | Y | N | N | ts** |
|   |                                   | Part       | e | o | / |      |
|   |                                   |            | s | * | A |      |
|   |                                   |            | * | * | * |      |
|   |                                   |            | * |   | * |      |
+---+-----------------------------------+------------+---+---+---+------+
| C | [If FPI item determined to        | [FAR       | [ |   |   |      |
| . | provide best value to the         | 8.602(a)(  | ] |   |   |      |
| 6 | Government as a result of FPI's   | 4)]{.mark} | { |   |   |      |
| 5 | response to RFP, were proper      |            | . |   |   |      |
|   | ordering procedures               |            | m |   |   |      |
|   | followed?]{.mark}                 |            | a |   |   |      |
|   |                                   |            | r |   |   |      |
|   |                                   |            | k |   |   |      |
|   |                                   |            | } |   |   |      |
+---+-----------------------------------+------------+---+---+---+------+
| C | Was EEO Clearance received?       | FAR 22.805 |   |   |   |      |
| . |                                   | (required  |   |   |   |      |
| 6 |                                   | \>\$10M    |   |   |   |      |
| 6 |                                   | exc.       |   |   |   |      |
|   |                                   | Co         |   |   |   |      |
|   |                                   | nstruction |   |   |   |      |
+---+-----------------------------------+------------+---+---+---+------+
| C | If EVMS was required, did award   | FAR        |   |   |   |      |
| . | document include proper clause?   | 34.203,    |   |   |   |      |
| 6 |                                   | 52.234-4   |   |   |   |      |
| 7 |                                   |            |   |   |   |      |
+---+-----------------------------------+------------+---+---+---+------+
| C | Are contractor's Representations  | FAR        |   |   |   |      |
| . | and Certifications (Reps & Certs) | 4.8        |   |   |   |      |
| 6 | complete and accurate or, if      | 03(a)(11), |   |   |   |      |
| 8 | used, are electronic Reps & Certs | 4.1201,    |   |   |   |      |
|   | referenced in contract file       | 15.204-5   |   |   |   |      |
|   | adequate?                         |            |   |   |   |      |
+---+-----------------------------------+------------+---+---+---+------+
| C | If applicable, are                | FAR        |   |   |   |      |
| . | performance-based finance         | 3          |   |   |   |      |
| 6 | payments established in contract  | 2.1004(b). |   |   |   |      |
| 9 | only to extent actually needed    | 32.104     |   |   |   |      |
|   | for performance?                  |            |   |   |   |      |
+---+-----------------------------------+------------+---+---+---+------+
| C | If letter contract and based on   | FAR        |   |   |   |      |
| . | price competition, price ceiling  | 1          |   |   |   |      |
| 7 | established and is definitization | 6.603-2(b) |   |   |   |      |
| 0 | schedule included in contract?    | and (c)    |   |   |   |      |
+---+-----------------------------------+------------+---+---+---+------+
| C | Is there written assurance that   | FAR        |   |   |   |      |
| . | adequate funds are available      | 32.702,    |   |   |   |      |
| 7 | (funds certification), or is      | 32.703-2   |   |   |   |      |
| 1 | award condi- tioned on            |            |   |   |   |      |
|   | availability of funds?            |            |   |   |   |      |
+---+-----------------------------------+------------+---+---+---+------+

+---+--------------------------------+-------------+---+---+---+------+
| * | **Action Item**                | **F         | * | * | * | **Co |
| * |                                | AR/HHSAR/** | * | * | * | mmen |
| N |                                |             | Y | N | N | ts** |
| o |                                | **NIH       | e | o | / |      |
| . |                                | Policy      | s | * | A |      |
| * |                                | Part**      | * | * | * |      |
| * |                                |             | * |   | * |      |
+---+--------------------------------+-------------+---+---+---+------+
| C | Is contract signed by a        | FAR 1.601,  |   |   |   |      |
| . | warranted CO and is amount     | 4.101       |   |   |   |      |
| 7 | within his/her authority?      |             |   |   |   |      |
| 2 |                                |             |   |   |   |      |
+---+--------------------------------+-------------+---+---+---+------+
| C | Is there evidence of an        | NIH Manual  |   |   |   |      |
| . | internal file review of        | 6304.71     |   |   |   |      |
| 7 | contract and documentation?    |             |   |   |   |      |
| 3 |                                |             |   |   |   |      |
+---+--------------------------------+-------------+---+---+---+------+
| C | Is draft FedBizOpps Award      | FAR 5.301   |   |   |   |      |
| . | Notice in file?                | (required   |   |   |   |      |
| 7 |                                | \>\$25K)    |   |   |   |      |
| 4 |                                |             |   |   |   |      |
+---+--------------------------------+-------------+---+---+---+------+
| C | Is draft public award          | FAR         |   |   |   |      |
| . | announcement ("Congressional   | 5.303(a),   |   |   |   |      |
| 7 | Liaison Officer") in file?     | HHSAR       |   |   |   |      |
| 5 |                                | 305.303(a)  |   |   |   |      |
|   |                                | (required   |   |   |   |      |
|   |                                | \> \$3.5M)  |   |   |   |      |
+---+--------------------------------+-------------+---+---+---+------+
| C | Has CO assured that contractor | FAR 4.1103  |   |   |   |      |
| . | is in CCR?                     |             |   |   |   |      |
| 7 |                                |             |   |   |   |      |
| 6 |                                |             |   |   |   |      |
+---+--------------------------------+-------------+---+---+---+------+
| C | Has CO entered contract into   | FAR         |   |   |   |      |
| . | Prism/Compusearch (NBS) and    | 4.604(b);   |   |   |   |      |
| 7 | completed DCIS documentation   | HHSAR       |   |   |   |      |
| 7 | within the required            | 304.602,    |   |   |   |      |
|   | timeframes?                    | NBS         |   |   |   |      |
+---+--------------------------------+-------------+---+---+---+------+
| C | Has source selection           | FAR 3.104-4 |   |   |   |      |
| . | information been appropriately |             |   |   |   |      |
| 7 | marked?                        |             |   |   |   |      |
| 8 |                                |             |   |   |   |      |
+---+--------------------------------+-------------+---+---+---+------+
| C | If requested, was compliant    | FAR 15.505  |   |   |   |      |
| . | preaward debriefing conducted, |             |   |   |   |      |
| 7 | and documented?                |             |   |   |   |      |
| 9 |                                |             |   |   |   |      |
+---+--------------------------------+-------------+---+---+---+------+
| C | If advance payments are        | FAR         |   |   |   |      |
| . | appropriate is executed D&F in | 32.402(c)   |   |   |   |      |
| 8 | file?                          |             |   |   |   |      |
| 0 |                                |             |   |   |   |      |
+---+--------------------------------+-------------+---+---+---+------+
| C | If applicable, is use of       | HHSAR       |   |   |   |      |
| . | incremental funding            | 332.702     |   |   |   |      |
| 8 | appropriate?                   |             |   |   |   |      |
| 1 |                                |             |   |   |   |      |
+---+--------------------------------+-------------+---+---+---+------+

+---+---------------------------------+------------+---+---+---+-------+
| * | **Action Item**                 | **FA       | * | * | * | **    |
| * |                                 | R/HHSAR/** | * | * | * | Comme |
| N |                                 |            | Y | N | N | nts** |
| o |                                 | **NIH      | e | o | / |       |
| . |                                 | Policy     | s | * | A |       |
| * |                                 | Part**     | * | * | * |       |
| * |                                 |            | * |   | * |       |
+---+---------------------------------+------------+---+---+---+-------+
| C | Is contract-specified timetable | HHSAR      |   |   |   |       |
| . | consistent with planned phases  | 332.7      |   |   |   |       |
| 8 | or increments and corresponding | 03-1(b)(2) |   |   |   |       |
| 2 | allotments of funds?            |            |   |   |   |       |
+---+---------------------------------+------------+---+---+---+-------+
| C | At time of award, if less than  | HHSAR      |   |   |   |       |
| . | the first year of performance   | 332.7      |   |   |   |       |
| 8 | funded, did the CO document     | 03-1(b)(5) |   |   |   |       |
| 3 | file as to why it was           |            |   |   |   |       |
|   | advantageous to Gov't. & did    |            |   |   |   |       |
|   | the funding cover a complete    |            |   |   |   |       |
|   | phase or increment of           |            |   |   |   |       |
|   | performance?                    |            |   |   |   |       |
+---+---------------------------------+------------+---+---+---+-------+
| C | Does contract contain precise   | HHSAR      |   |   |   |       |
| . | requirements for progress       | 332.7      |   |   |   |       |
| 8 | reports, if applicable?         | 03-1(b)(7) |   |   |   |       |
| 4 |                                 |            |   |   |   |       |
+---+---------------------------------+------------+---+---+---+-------+
| C | If letter contract, is it       | FAR        |   |   |   |       |
| . | appropriate and compliant with  | 16.603,    |   |   |   |       |
| 8 | requirements?                   | HHSAR      |   |   |   |       |
| 5 |                                 | 316.603    |   |   |   |       |
+---+---------------------------------+------------+---+---+---+-------+
| C | Did CO ensure that construction | FAR 36.309 |   |   |   |       |
| . | contract was not awarded to a   |            |   |   |   |       |
| 8 | firm or subsidiary that         |            |   |   |   |       |
| 6 | designed the project without    |            |   |   |   |       |
|   | approval of HCA?                |            |   |   |   |       |
+---+---------------------------------+------------+---+---+---+-------+
| C | Did Co ensure that statutory    | FAR        |   |   |   |       |
| . | cost limitations were not       | 36.205(a)  |   |   |   |       |
| 8 | exceeded, if applicable?        |            |   |   |   |       |
| 7 |                                 |            |   |   |   |       |
+---+---------------------------------+------------+---+---+---+-------+
| C | Is source selection proper and  | FAR 15.308 |   |   |   |       |
| . | sufficiently documented?        |            |   |   |   |       |
| 8 |                                 |            |   |   |   |       |
| 8 |                                 |            |   |   |   |       |
+---+---------------------------------+------------+---+---+---+-------+
| C | Does contract reflect agreement | HHSAR      |   |   |   |       |
| . | of the parties?                 | 315        |   |   |   |       |
| 8 |                                 | .371(a)(2) |   |   |   |       |
| 9 |                                 |            |   |   |   |       |
+---+---------------------------------+------------+---+---+---+-------+
| C | If appropriate, are CAS clauses | FAR        |   |   |   |       |
| . | included in contract?           | 30.201-4,  |   |   |   |       |
| 9 |                                 | Appendix   |   |   |   |       |
| 0 |                                 | 9903-2     |   |   |   |       |
+---+---------------------------------+------------+---+---+---+-------+

+---+-----------------------------------+--------+---+---+---+-------+
| * | **Action Item**                   | **     | * | * | * | **    |
| * |                                   | FAR/HH | * | * | * | Comme |
| N |                                   | SAR/** | Y | N | N | nts** |
| o |                                   |        | e | o | / |       |
| . |                                   | **NIH  | s | * | A |       |
| * |                                   | Policy | * | * | * |       |
| * |                                   | Part** | * |   | * |       |
+---+-----------------------------------+--------+---+---+---+-------+
| C | Has written postaward notice been | FAR    |   |   |   |       |
| . | provided within 3 days after      | 15.    |   |   |   |       |
| 9 | contract award to each offer in   | 503(b) |   |   |   |       |
| 1 | competitive range but not         |        |   |   |   |       |
|   | selected for award?               |        |   |   |   |       |
+---+-----------------------------------+--------+---+---+---+-------+
| C | Has preaward notice been made to  | FAR    |   |   |   |       |
| . | offerors when using HUBZone       | 15.503 |   |   |   |       |
| 9 | procedures or service-disabled    | (a)(2) |   |   |   |       |
| 2 | veteran-owned procedures?         | (i)(C) |   |   |   |       |
|   |                                   | and    |   |   |   |       |
|   |                                   | (D)    |   |   |   |       |
+---+-----------------------------------+--------+---+---+---+-------+
| C | Has preaward notice been given to | FAR    |   |   |   |       |
| . | offerors if SDB concern received  | 15.502 |   |   |   |       |
| 9 | benefit based on disadvantaged    | (a)(2) |   |   |   |       |
| 3 | status?                           | (i)(B) |   |   |   |       |
+---+-----------------------------------+--------+---+---+---+-------+
| C | If applicable, is there a record  | FAR    |   |   |   |       |
| . | of the debriefings in contract    | 15.506 |   |   |   |       |
| 9 | file?                             |        |   |   |   |       |
| 4 |                                   |        |   |   |   |       |
+---+-----------------------------------+--------+---+---+---+-------+

**SECTION D -- Contract Administration**

+---+------------------------------+--------------+---+---+---+-------+
| * | **Action Item**              | **           | * | * | * | **    |
| * |                              | FAR/HHSAR/** | * | * | * | Comme |
| N |                              |              | Y | N | N | nts** |
| o |                              | **NIH Policy | e | o | / |       |
| . |                              | Part**       | s | * | A |       |
| * |                              |              | * | * | * |       |
| * |                              |              | * |   | * |       |
+---+------------------------------+--------------+---+---+---+-------+
| D | Is preconstruction           | FAR          |   |   |   |       |
| . | conference held or is there  | 22.406-1,    |   |   |   |       |
| 1 | an explanatory letter of     |              |   |   |   |       |
|   | significant matters issued?  | 36.212       |   |   |   |       |
+---+------------------------------+--------------+---+---+---+-------+
| D | If performance/payment bond  | FAR 28.103-1 |   |   |   |       |
| . | required, did contractor     |              |   |   |   |       |
| 2 | furnish before notice to     |              |   |   |   |       |
|   | proceed issued?              |              |   |   |   |       |
+---+------------------------------+--------------+---+---+---+-------+
| D | Did contractor furnish       | FAR28.306(b) |   |   |   |       |
| . | certificate of insurance     |              |   |   |   |       |
| 3 | prior to Notice to Proceed?  |              |   |   |   |       |
+---+------------------------------+--------------+---+---+---+-------+
| D | Has Notice to Proceed been   | FAR          |   |   |   |       |
| . | issued and acknowledged?     | 11.104(b),   |   |   |   |       |
| 4 |                              | 36.213-4,    |   |   |   |       |
|   |                              | 52.211-10    |   |   |   |       |
+---+------------------------------+--------------+---+---+---+-------+
| D | If letter contract or        | FAR 16.603   |   |   |   |       |
| . | undefinitized action, was    |              |   |   |   |       |
| 5 | contract definitized in a    |              |   |   |   |       |
|   | timely manner?               |              |   |   |   |       |
+---+------------------------------+--------------+---+---+---+-------+
| D | Is COTR designated in        | HHSAR        |   |   |   |       |
| . | writing and does COTR/PO     | 307.170 and  |   |   |   |       |
| 6 | have training in accordance  | 307.170-1    |   |   |   |       |
|   | with HHSAR requirements or   | and 2        |   |   |   |       |
|   | has a waiver obtained?       |              |   |   |   |       |
+---+------------------------------+--------------+---+---+---+-------+
| D | Has compliant postaward      | FAR 15.506   |   |   |   |       |
| . | debriefing been held if      |              |   |   |   |       |
| 7 | requested and is there a     |              |   |   |   |       |
|   | record in the file?          |              |   |   |   |       |
+---+------------------------------+--------------+---+---+---+-------+
| D | If FAR 52.219-28 was         | FAR          |   |   |   |       |
| . | included in contract, did    | 19.308(d),   |   |   |   |       |
| 8 | contractor represent its     | 52.219-28(b) |   |   |   |       |
|   | size status upon occurrence  |              |   |   |   |       |
|   | of events stipulated?        |              |   |   |   |       |
+---+------------------------------+--------------+---+---+---+-------+

+---+----------------------------------+------------+---+---+---+------+
| * | **Action Item**                  | **FA       | * | * | * | **Co |
| * |                                  | R/HHSAR/** | * | * | * | mmen |
| N |                                  |            | Y | N | N | ts** |
| o |                                  | **NIH      | e | o | / |      |
| . |                                  | Policy     | s | * | A |      |
| * |                                  | Part**     | * | * | * |      |
| * |                                  |            | * |   | * |      |
+---+----------------------------------+------------+---+---+---+------+
| D | Is contractor size status        | FAR        |   |   |   |      |
| . | representation validated or      | 19.308(d), |   |   |   |      |
| 9 | updated in the ORCA and its data | FAR        |   |   |   |      |
|   | in the CCR also updated to       | 52.219-28  |   |   |   |      |
|   | reflect current status?          |            |   |   |   |      |
+---+----------------------------------+------------+---+---+---+------+
| D | [If CO was notified of possible  | [FAR       | [ |   |   |      |
| . | contractor violation of Federal  | 3.1003(    | ] |   |   |      |
| 1 | criminal law, have proper        | b)]{.mark} | { |   |   |      |
| 0 | procedures been followed,        |            | . |   |   |      |
|   | including coordination with      |            | m |   |   |      |
|   | OIG?]{.mark}                     |            | a |   |   |      |
|   |                                  |            | r |   |   |      |
|   |                                  |            | k |   |   |      |
|   |                                  |            | } |   |   |      |
+---+----------------------------------+------------+---+---+---+------+
| D | If task/delivery order over \$5M | FAR        |   |   |   |      |
| . | under IDIQ, does requirement     | 16.50      |   |   |   |      |
| 1 | sent under fair opportunity      | 5(a)(9)(b) |   |   |   |      |
| 1 | provide proper information?      |            |   |   |   |      |
|   |                                  | \(ii\)     |   |   |   |      |
+---+----------------------------------+------------+---+---+---+------+
| D | If task/delivery order over \$5M | FAR        |   |   |   |      |
| . | under IDIQ, has CO properly      | 16         |   |   |   |      |
| 1 | notified unsuccessful offerors?  | .505(b)(4) |   |   |   |      |
| 2 |                                  |            |   |   |   |      |
+---+----------------------------------+------------+---+---+---+------+
|   |                                  | **Post     |   |   |   |      |
|   |                                  | Award      |   |   |   |      |
|   |                                  | Protests** |   |   |   |      |
+---+----------------------------------+------------+---+---+---+------+
| D | If protest after award, has CO   | FAR 33.104 |   |   |   |      |
| . | determination for agency protest |            |   |   |   |      |
| 1 | been handled timely?             |            |   |   |   |      |
| 3 |                                  |            |   |   |   |      |
+---+----------------------------------+------------+---+---+---+------+
| D | If protest after award, has CO   | HHSAR      |   |   |   |      |
| . | obtained concurrence from        | 333.103(   |   |   |   |      |
| 1 | Protest Control Officer (and     | f)(2)(iii) |   |   |   |      |
| 4 | OGC, if agency protest)?         |            |   |   |   |      |
+---+----------------------------------+------------+---+---+---+------+
| D | If protest after award, has CO   | FAR        |   |   |   |      |
| . | followed appropriate protest     | 33.104,    |   |   |   |      |
| 1 | procedures in response to        | HHSAR      |   |   |   |      |
| 5 | protest filed with GAO?          | 333.104    |   |   |   |      |
|   |                                  |            |   |   |   |      |
|   |                                  | NIH Manual |   |   |   |      |
|   |                                  | 6033-1 &   |   |   |   |      |
|   |                                  | 6033-2     |   |   |   |      |
+---+----------------------------------+------------+---+---+---+------+

+---+-------------------------------+---------------+---+---+---+-------+
| * | **Action Item**               | *             | * | * | * | **    |
| * |                               | *FAR/HHSAR/** | * | * | * | Comme |
| N |                               |               | Y | N | N | nts** |
| o |                               | **NIH Policy  | e | o | / |       |
| . |                               | Part**        | s | * | A |       |
| * |                               |               | * | * | * |       |
| * |                               |               | * |   | * |       |
+---+-------------------------------+---------------+---+---+---+-------+
| D | If protest after award of     | FAR           |   |   |   |       |
| . | task/delivery order under     | 16            |   |   |   |       |
| 1 | IDIQ, and if \<\$10M, is it   | .505(a)(9)(i) |   |   |   |       |
| 6 | only on the basis that order  |               |   |   |   |       |
|   | increases scope, period, or   |               |   |   |   |       |
|   | maximum value of contract?    |               |   |   |   |       |
+---+-------------------------------+---------------+---+---+---+-------+
| D | If applicable, has D&F to     | FAR 33.104(c) |   |   |   |       |
| . | allow performance been        | & (d), HHSAR  |   |   |   |       |
| 1 | properly approved?            | 333.104(c) &  |   |   |   |       |
| 7 |                               | (d), NIH      |   |   |   |       |
|   |                               | Manual 6033-2 |   |   |   |       |
+---+-------------------------------+---------------+---+---+---+-------+
|   |                               | **            |   |   |   |       |
|   |                               | Modifications |   |   |   |       |
|   |                               | and Change    |   |   |   |       |
|   |                               | Orders**      |   |   |   |       |
+---+-------------------------------+---------------+---+---+---+-------+
| D | Are contract modifications    | FAR 43        |   |   |   |       |
| . | properly documented, citing   |               |   |   |   |       |
| 1 | correct authority and         |               |   |   |   |       |
| 8 | funding, within scope, and    |               |   |   |   |       |
|   | issued properly as unilateral |               |   |   |   |       |
|   | or bilateral?                 |               |   |   |   |       |
+---+-------------------------------+---------------+---+---+---+-------+
| D | If modification is for new    | FAR 6.303,    |   |   |   |       |
| . | work, is approved JOFOC in    | HHSAR         |   |   |   |       |
| 1 | file?                         | 306.303,      |   |   |   |       |
| 9 |                               | JOFOC Desk    |   |   |   |       |
|   |                               | Guide         |   |   |   |       |
+---+-------------------------------+---------------+---+---+---+-------+
| D | Did CO ensure availability of | FAR 43.105    |   |   |   |       |
| . | funds prior to issuing        |               |   |   |   |       |
| 2 | modification/change order?    |               |   |   |   |       |
| 0 |                               |               |   |   |   |       |
+---+-------------------------------+---------------+---+---+---+-------+
| D | If change order issued, is it | FAR 43.2      |   |   |   |       |
| . | within scope, within          |               |   |   |   |       |
| 2 | parameters of Changes clause  |               |   |   |   |       |
| 1 | and signed by a warranted CO  |               |   |   |   |       |
|   | (within his/her authority)?   |               |   |   |   |       |
+---+-------------------------------+---------------+---+---+---+-------+

+---+---------------------------------+-----------+---+---+---+------+
| * | **Action Item**                 | **FAR     | * | * | * | **Co |
| * |                                 | /HHSAR/** | * | * | * | mmen |
| N |                                 |           | Y | N | N | ts** |
| o |                                 | **NIH     | e | o | / |      |
| . |                                 | Policy    | s | * | A |      |
| * |                                 | Part**    | * | * | * |      |
| * |                                 |           | * |   | * |      |
+---+---------------------------------+-----------+---+---+---+------+
| D | If change order issued, was     | FAR 43.2  |   |   |   |      |
| . | equitable adjustment            |           |   |   |   |      |
| 2 | definitized?                    |           |   |   |   |      |
| 2 |                                 |           |   |   |   |      |
+---+---------------------------------+-----------+---+---+---+------+
| D | If change orders have been      | FAR       |   |   |   |      |
| . | executed, were they definitized | 43.204    |   |   |   |      |
| 2 | in a timely manner?             |           |   |   |   |      |
| 3 |                                 |           |   |   |   |      |
+---+---------------------------------+-----------+---+---+---+------+
| D | Does supplemental agreement     | FAR       |   |   |   |      |
| . | defnitizing a change order      | 43.204(c) |   |   |   |      |
| 2 | include a Contractor's          |           |   |   |   |      |
| 4 | Statement of Release?           |           |   |   |   |      |
+---+---------------------------------+-----------+---+---+---+------+
| D | Where applicable, are           | FAR       |   |   |   |      |
| . | contractor's requests for       | 50.103-6  |   |   |   |      |
| 2 | equitable adjustment processed  |           |   |   |   |      |
| 5 | in accordance with FAR 50.103   |           |   |   |   |      |
|   | and is there a compliant        |           |   |   |   |      |
|   | approval/denial Memorandum of   |           |   |   |   |      |
|   | Decision in file?               |           |   |   |   |      |
+---+---------------------------------+-----------+---+---+---+------+
| D | Has contract modification been  | FAR       |   |   |   |      |
| . | entered into Prism/Compusearch  | 4.6       |   |   |   |      |
| 2 | (NBS) and FPDS (through DCIS),  | 04(b)(5); |   |   |   |      |
| 6 | including mods for change in    | NBS       |   |   |   |      |
|   | size status, as applicable?     |           |   |   |   |      |
+---+---------------------------------+-----------+---+---+---+------+
| D | If a contract with options and  | FAR       |   |   |   |      |
| . | a subcontracting plan was       | 19.705-2  |   |   |   |      |
| 2 | required, or if a modification  |           |   |   |   |      |
| 7 | to a contract, have revised     |           |   |   |   |      |
|   | subcontracting goals been       |           |   |   |   |      |
|   | negotiated?                     |           |   |   |   |      |
+---+---------------------------------+-----------+---+---+---+------+
|   |                                 | *         |   |   |   |      |
|   |                                 | *Claims** |   |   |   |      |
+---+---------------------------------+-----------+---+---+---+------+
| D | Are claims/disputes handled     | FAR 33.2, |   |   |   |      |
| . | properly?                       | HHSAR     |   |   |   |      |
| 2 |                                 | 333.2     |   |   |   |      |
| 8 |                                 |           |   |   |   |      |
+---+---------------------------------+-----------+---+---+---+------+
| D | Has CO made a timely response   | FAR       |   |   |   |      |
| . | to contractor dispute under     | 33.2      |   |   |   |      |
| 2 | CDA?                            | 11(c)-(f) |   |   |   |      |
| 9 |                                 |           |   |   |   |      |
+---+---------------------------------+-----------+---+---+---+------+

+---+---------------------------------+-------------+---+---+---+-------+
| * | **Action Item**                 | **F         | * | * | * | **    |
| * |                                 | AR/HHSAR/** | * | * | * | Comme |
| N |                                 |             | Y | N | N | nts** |
| o |                                 | **NIH       | e | o | / |       |
| . |                                 | Policy      | s | * | A |       |
| * |                                 | Part**      | * | * | * |       |
| * |                                 |             | * |   | * |       |
+---+---------------------------------+-------------+---+---+---+-------+
| D | Has contractor submitted        | FAR 33.207  |   |   |   |       |
| . | certified claim under CDA?      |             |   |   |   |       |
| 3 |                                 |             |   |   |   |       |
| 0 |                                 |             |   |   |   |       |
+---+---------------------------------+-------------+---+---+---+-------+
| D | Has CO consulted OGC in         | HHSAR       |   |   |   |       |
| . | resolving dispute under CDA?    | 333.211     |   |   |   |       |
| 3 |                                 |             |   |   |   |       |
| 1 |                                 |             |   |   |   |       |
+---+---------------------------------+-------------+---+---+---+-------+
| D | Has CO successfully resolved    | FAR 33.210  |   |   |   |       |
| . | claim under CDA?                |             |   |   |   |       |
| 3 |                                 |             |   |   |   |       |
| 2 |                                 |             |   |   |   |       |
+---+---------------------------------+-------------+---+---+---+-------+
| D | Has CO rendered final decision  | FAR 33.211, |   |   |   |       |
| . | IAW FAR & agency provisions?    | HHSAR       |   |   |   |       |
| 3 |                                 | 333.211     |   |   |   |       |
| 3 |                                 |             |   |   |   |       |
+---+---------------------------------+-------------+---+---+---+-------+
| D | If applicable, is alternate     | FAR 33.214  |   |   |   |       |
| . | dispute resolution process      |             |   |   |   |       |
| 3 | used?                           |             |   |   |   |       |
| 4 |                                 |             |   |   |   |       |
+---+---------------------------------+-------------+---+---+---+-------+
|   |                                 | **M         |   |   |   |       |
|   |                                 | anagement** |   |   |   |       |
+---+---------------------------------+-------------+---+---+---+-------+
| D | If mistake after award, have    | FAR 15.508  |   |   |   |       |
| . | appropriate procedures been     |             |   |   |   |       |
| 3 | followed?                       |             |   |   |   |       |
| 5 |                                 |             |   |   |   |       |
+---+---------------------------------+-------------+---+---+---+-------+
| D | If options included in          | FAR 17.207  |   |   |   |       |
| . | contract, have they been        |             |   |   |   |       |
| 3 | executed properly and           |             |   |   |   |       |
| 6 | documented?                     |             |   |   |   |       |
+---+---------------------------------+-------------+---+---+---+-------+
| D | If exercise of option to extend | FAR         |   |   |   |       |
| . | term of construction contract,  | 2           |   |   |   |       |
| 3 | was contract modified to        | 2.404-12(a) |   |   |   |       |
| 7 | include most current wage       |             |   |   |   |       |
|   | determination?                  |             |   |   |   |       |
+---+---------------------------------+-------------+---+---+---+-------+
| D | Have contractor's invoices been | FAR 32      |   |   |   |       |
| . | reviewed/approved/disapproved   |             |   |   |   |       |
| 3 | in a timely manner?             |             |   |   |   |       |
| 8 |                                 |             |   |   |   |       |
+---+---------------------------------+-------------+---+---+---+-------+
| D | If satisfactory progress has    | FAR         |   |   |   |       |
| . | not been made, has CO exercised | 32          |   |   |   |       |
| 3 | right to withhold payment (up   | .111(a)(5), |   |   |   |       |
| 9 | to maximum of 10%) until        | 52.232-5    |   |   |   |       |
|   | satisfactory progress has been  |             |   |   |   |       |
|   | achieved?                       |             |   |   |   |       |
+---+---------------------------------+-------------+---+---+---+-------+

+---+--------------------------+-----------------+---+----+---+-------+
| * | **Action Item**          | **FAR/HHSAR/**  | * | ** | * | **    |
| * |                          |                 | * | No | * | Comme |
| N |                          | **NIH Policy    | Y | ** | N | nts** |
| o |                          | Part**          | e |    | / |       |
| . |                          |                 | s |    | A |       |
| * |                          |                 | * |    | * |       |
| * |                          |                 | * |    | * |       |
+---+--------------------------+-----------------+---+----+---+-------+
| D | If termination for       | FAR 49          |   |    |   |       |
| . | convenience/default      |                 |   |    |   |       |
| 4 | deemed necessary, was    |                 |   |    |   |       |
| 0 | process handled          |                 |   |    |   |       |
|   | properly?                |                 |   |    |   |       |
+---+--------------------------+-----------------+---+----+---+-------+
| D | If novation/change of    | FAR 42.12       |   |    |   |       |
| . | name agreement           |                 |   |    |   |       |
| 4 | requested, was process   |                 |   |    |   |       |
| 1 | handled properly?        |                 |   |    |   |       |
+---+--------------------------+-----------------+---+----+---+-------+
| D | Are past performance     | FAR 36.201(a)   |   |    |   |       |
| . | evaluations for          | (if \>\$550K,   |   |    |   |       |
| 4 | construction contracts   | or if contract  |   |    |   |       |
| 2 | (interim/final) in file? | was terminated, |   |    |   |       |
|   |                          | \>\$10K)        |   |    |   |       |
+---+--------------------------+-----------------+---+----+---+-------+
| D | Is there compliance with | FAR 46.102      |   |    |   |       |
| . | accep                    |                 |   |    |   |       |
| 4 | tance/inspection/quality |                 |   |    |   |       |
| 3 | assurance requirements?  |                 |   |    |   |       |
+---+--------------------------+-----------------+---+----+---+-------+
| D | If cost overrun, has     | HHSAR 342.7101, |   |    |   |       |
| . | coordination taken place | 342.7102        |   |    |   |       |
| 4 | with program office,     |                 |   |    |   |       |
| 4 | additional funds request |                 |   |    |   |       |
|   | received from            |                 |   |    |   |       |
|   | contractor, statement    |                 |   |    |   |       |
|   | from program office to   |                 |   |    |   |       |
|   | fund/terminate contract, |                 |   |    |   |       |
|   | fixed fee unadjusted?    |                 |   |    |   |       |
+---+--------------------------+-----------------+---+----+---+-------+
| D | Have                     | FAR 9.4, HHSAR  |   |    |   |       |
| . | debarment/suspension     | 309.4           |   |    |   |       |
| 4 | procedures been properly |                 |   |    |   |       |
| 5 | followed?                |                 |   |    |   |       |
+---+--------------------------+-----------------+---+----+---+-------+
| D | Has there been consent   | FAR 44.201      |   |    |   |       |
| . | to subcontracts or       |                 |   |    |   |       |
| 4 | approved system?         |                 |   |    |   |       |
| 6 |                          |                 |   |    |   |       |
+---+--------------------------+-----------------+---+----+---+-------+

+---+--------------------------+---------------+---+---+---+----------+
| * | **Action Item**          | *             | * | * | * | **Co     |
| * |                          | *FAR/HHSAR/** | * | * | * | mments** |
| N |                          |               | Y | N | N |          |
| o |                          | **NIH Policy  | e | o | / |          |
| . |                          | Part**        | s | * | A |          |
| * |                          |               | * | * | * |          |
| * |                          |               | * |   | * |          |
+---+--------------------------+---------------+---+---+---+----------+
| D | Was an analysis          | FAR 45.105    |   |   |   |          |
| . | conducted of the         |               |   |   |   |          |
| 4 | contractor's property    |               |   |   |   |          |
| 7 | management policies,     |               |   |   |   |          |
|   | procedures, practices    |               |   |   |   |          |
|   | and systems, and if      |               |   |   |   |          |
|   | noncompliant, did CO     |               |   |   |   |          |
|   | provide written          |               |   |   |   |          |
|   | notification as          |               |   |   |   |          |
|   | required?                |               |   |   |   |          |
+---+--------------------------+---------------+---+---+---+----------+
| D | Has Value Engineering    | FAR 48.103    |   |   |   |          |
| . | Change Proposal (VECP)   |               |   |   |   |          |
| 4 | been received and        |               |   |   |   |          |
| 8 | processed appropriately? |               |   |   |   |          |
+---+--------------------------+---------------+---+---+---+----------+
| D | Are subcontracting       | FAR           |   |   |   |          |
| . | compliance reports       | 1             |   |   |   |          |
| 4 | submitted by prime       | 9.704(a)(10), |   |   |   |          |
| 9 | contractor and           | 19.705-6,     |   |   |   |          |
|   | subcontractors ([using   | 19.705-7,     |   |   |   |          |
|   | eSRS]{.mark}), and have  | 19.706        |   |   |   |          |
|   | they been evaluated?     | (Required for |   |   |   |          |
|   |                          | Large Bus.    |   |   |   |          |
|   |                          | \>\$1M)       |   |   |   |          |
+---+--------------------------+---------------+---+---+---+----------+
| D | If applicable, has award | FAR           |   |   |   |          |
| . | fee evaluation been      | 16.404(a)(2), |   |   |   |          |
| 5 | properly conducted?      | 1             |   |   |   |          |
| 0 |                          | 6.405-2(b)(3) |   |   |   |          |
+---+--------------------------+---------------+---+---+---+----------+
| D | Did CO ensure that       | FAR 22.404-10 |   |   |   |          |
| . | contractor was furnished |               |   |   |   |          |
| 5 | DOL Form WH-1321?        |               |   |   |   |          |
| 1 |                          |               |   |   |   |          |
+---+--------------------------+---------------+---+---+---+----------+

**SECTION E -- Contract Closeout**

+---+---------------------------------+------------+---+---+---+------+
| * | **Action Item**                 | **FA       | * | * | * | **Co |
| * |                                 | R/HHSAR/** | * | * | * | mmen |
| N |                                 |            | Y | N | N | ts** |
| o |                                 | **NIH      | e | o | / |      |
| . |                                 | Policy     | s | * | A |      |
| * |                                 | Part**     | * | * | * |      |
| * |                                 |            | * |   | * |      |
+---+---------------------------------+------------+---+---+---+------+
| E | Has final payment/settlement    | FAR        |   |   |   |      |
| . | been made?                      | 4.804-5    |   |   |   |      |
| 1 |                                 |            |   |   |   |      |
+---+---------------------------------+------------+---+---+---+------+
| E | Have administrative closeout    | FAR        |   |   |   |      |
| . | procedures been accomplished?   | 4.804-5    |   |   |   |      |
| 2 |                                 |            |   |   |   |      |
+---+---------------------------------+------------+---+---+---+------+
| E | Has contract completion         | FAR        |   |   |   |      |
| . | statement been prepared?        | 4.804-5(b) |   |   |   |      |
| 3 |                                 |            |   |   |   |      |
+---+---------------------------------+------------+---+---+---+------+
| E | Has disposition of GFP/GFE been | FAR 45.603 |   |   |   |      |
| . | addressed?                      |            |   |   |   |      |
| 4 |                                 |            |   |   |   |      |
+---+---------------------------------+------------+---+---+---+------+
| E | Has final past performance      | FAR        |   |   |   |      |
| . | evaluation been received?       | 42.1502,   |   |   |   |      |
| 5 |                                 | 42.1503    |   |   |   |      |
|   |                                 |            |   |   |   |      |
|   |                                 | (over      |   |   |   |      |
|   |                                 | \$100K)    |   |   |   |      |
+---+---------------------------------+------------+---+---+---+------+
| E | If applicable, has a contract   | HHSAR      |   |   |   |      |
| . | audit in accordance with agency | 304.804-70 |   |   |   |      |
| 6 | procedures been performed?      |            |   |   |   |      |
+---+---------------------------------+------------+---+---+---+------+
| E | Have storage, handling &        | FAR 4.805  |   |   |   |      |
| . | disposal of contract files been |            |   |   |   |      |
| 7 | accomplished in accordance with |            |   |   |   |      |
|   | agency procedures?              |            |   |   |   |      |
+---+---------------------------------+------------+---+---+---+------+
| E | Has closeout been accomplished  | FAR        |   |   |   |      |
| . | in a timely manner?             | 4.804-1    |   |   |   |      |
| 8 |                                 |            |   |   |   |      |
+---+---------------------------------+------------+---+---+---+------+
| E | Has the HHS GWAC contract been  | HHS        |   |   |   |      |
| . | used to accomplish closeout, or | guidance   |   |   |   |      |
| 9 | has a justification been        |            |   |   |   |      |
|   | prepared for the file?          |            |   |   |   |      |
+---+---------------------------------+------------+---+---+---+------+
| E | Have excess funds been          | FAR        |   |   |   |      |
| . | deobligated and returned to     | 4.804-5    |   |   |   |      |
| 1 | customer?                       |            |   |   |   |      |
| 0 |                                 |            |   |   |   |      |
+---+---------------------------------+------------+---+---+---+------+