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HQOWI8680 - M011

**NASA Headquarters REVISION B**

**Washington, DC 20546 March 16, 2000**

**CODE M**

**SHUTTLE PAYLOAD MANIFEST PROCESS**

**Code M Shuttle Payload Manifest Process**

**Approved and signed by**

**Joseph H. Rothenberg**

**Associate Administrator**

**Office of Space Flight**

**DOCUMENT HISTORY LOG**

+---------+--------+---------+----------------------------------------+
| **S     | **Docu | **Effe  | **Description**                        |
| tatus** | ment** | ctive** |                                        |
|         |        |         |                                        |
| **(D    | **Revi | *       |                                        |
| raft/** | sion** | *Date** |                                        |
|         |        |         |                                        |
| **Base  |        |         |                                        |
| line/** |        |         |                                        |
|         |        |         |                                        |
| **Revi  |        |         |                                        |
| sion/** |        |         |                                        |
|         |        |         |                                        |
| **Canc  |        |         |                                        |
| eled)** |        |         |                                        |
+---------+--------+---------+----------------------------------------+
| B       |        | 12-     |                                        |
| aseline |        | 14-1998 |                                        |
+---------+--------+---------+----------------------------------------+
| R       | A      | 04-     | Changes resulting from DNV             |
| evision |        | 16-1999 | Pre-registration audit. Section 7      |
|         |        |         | revised to conform to NPG 1441.1B.     |
+---------+--------+---------+----------------------------------------+
| R       | B      | 3-      | Changes resulting from internal audit. |
| evision |        | 16-2000 | Sections 5, 6, and 7 revised to better |
|         |        |         | describe the process.                  |
+---------+--------+---------+----------------------------------------+

**TABLE OF CONTENTS**

[PARAGRAPH]{.underline} PAGE

1.0 PURPOSE

2.0 SCOPE

3.0 DEFINITIONS

4.0 REFERENCES

5.0 FLOWCHART 6

6.0 SHUTTLE PAYLOAD MANIFEST PROCESS STEPS 8

7.0 RECORDS 11

# 1.0 PURPOSE

The purpose of this OWI for the Shuttle Payload Manifest Process is to
document the activities associated with the receipt and processing of
requests for space transportation services and for managing the
development and maintenance of the Space Shuttle Manifest.

# 2.0 SCOPE

This OWI applies to NASA Headquarters, Code M personnel who are
responsible for processing the NASA Form 1628, establishing consolidated
payload priorities and baselining the Space Shuttle Manifest.

# 3.0 DEFINITIONS

The following definitions provide assistance in understanding the
process documented in this OWI.

## 3.1 Payload

A specific complement of instruments, space equipment, and support
hardware carried into space to accomplish a mission or a discrete
activity in space.

## 3.2 Flight Assignment Working Group (FAWG) Planning Manifest

A working schedule of payloads planned for flight on Space Shuttle
missions.

## 3.3 Baseline Manifest

An approved schedule of payloads assigned for flight on Space Shuttle
missions.

# 4.0 REFERENCES

The following documents contain provisions that, through reference in
this OWI or in policy or procedure documents, constitute the basis for
the documented procedure:

NPD 8610.12D Office of Space Flight (OSF) Space Shuttle

Services for NASA and NASA-Sponsored Payloads

NASA Form 1628 Request for Space Shuttle Flight Assignment

HQSM 1200.A.1 Headquarters Quality System Manual

# 5.0 FLOWCHART 

![](media/image2.wmf)

# ![](media/image3.wmf)

# 

# 6.0 SHUTTLE PAYLOAD MANIFEST PROCESS STEPS 

NPD 8610.12D establishes the policy for obtaining Office of Space Flight
(OSF) provided/arranged space transportation services. These services
include all aspects of scheduling and flying a payload on the Space
Shuttle.

The procedure begins with the receipt of the Request for Space Shuttle
Flight Assignment (NASA Form 1628) from a customer. The form is reviewed
and if it meets the appropriate criteria, the payload is authorized for
flight assignment. Once approved and prioritized, the payload is placed
in the queue for manifesting on a future flight. At any point in time
there is a working FAWG Planning Manifest and an official Baseline
Manifest. This process prescribes the steps for these activities.

[Actionee]{.underline} [Flowchart Reference]{.underline}
[Action]{.underline}

MO 1 Receive request for Space Shuttle Flight Assignment. Review form
for completeness, conformance to policy and to Shuttle capabilities.

MO 2 If the form is not acceptable, it may be returned to the originator
for

modification, or modifications may be made by MO in consultation with
the

originator. Once the form is complete,

conforms to policy and is determined to

be suitable, the process continues.

MO 3 Prepare Authorization Memo, and

obtain Deputy AA for Space Operations signature. Assemble, process and
distribute the approved Payload Authorization Package. The package
consists of the NASA Form 1628, the cover letter that accompanied the
form, and the signed authorization memo. Update hardcopy files.

If the authorized payload is a primary payload, it will be directly
assigned a flight on the FAWG Planning Manifest. If the payload is a
secondary payload, then its relative priority to other secondary
payloads will be established.

MO 4 Solicit customer priorities for payload

manifesting. This is done approximately on an annual basis.

MO 5 Develop an Integrated Secondary

Payloads Priority List using the Priority Lists received from each
customer. The final Integrated Secondary Payloads Priority List is sent
to the Lead Center. On-going insertions in the priority list may result
from a request for a new payload.

MO 6 Assess FAWG Planning Manifest.

This activity occurs on a biweekly basis. If there are changes, provide
direction to the Lead Center (Process Step 7). If there are no changes,
continue with the comparison of the FAWG Planning Manifest and the
current Baseline Manifest (Process Step 8).

MO 7 Provide direction to the Lead Center, as a result of the FAWG
Planning Manifest assessment.

MO 8 Compare FAWG Planning Manifest to

the current Baseline Manifest. If there is little difference between the
Planning Manifest and the Baseline Manifest, or if the Planning Manifest
appears unstable (in that changes are actively occurring), biweekly
planning assessments will continue.

MO 9 Create a draft Baseline Manifest.

This activity is undertaken when the FAWG Planning Manifest appears to
be stable and when the changes to the planning manifest relative to the
Baseline Manifest are significant.

MO 10 Participate in program and customer

reviews of the proposed Baseline Manifest. The purpose of this activity
is to gain concurrence on the proposed new Baseline. If there is
nonconcurrence, the draft Baseline is reworked to resolve issues. When
concurrence is obtained, processing continues.

MO 11 Approve Baseline Manifest. This activity

results in the publication of a new Baseline Manifest, replacing the
previous version. The new Baseline remains the official manifest, until
replaced.

# 7.0 RECORDS

+------------------+----+---------+---------+---------+---------------+
| RECORD           | O  | L       | RECORD  | S       | RETENTIO      |
| IDENTIFICATION   | WN | OCATION | MEDIA:  | CHEDULE | N/DISPOSITION |
|                  | ER |         |         | NUMBER  |               |
|                  |    |         | ELE     | AND     |               |
|                  |    |         | CTRONIC | ITEM    |               |
|                  |    |         | OR HARD | NUMBER  |               |
|                  |    |         | COPY    |         |               |
+------------------+----+---------+---------+---------+---------------+
| Payload          | MO | MO      | H       | S       | Permanent.    |
| Authorization    |    |         | ardcopy | chedule | Retire to FRC |
| Package          |    |         |         | 7       | 5 yrs after   |
| consisting of:   |    |         |         |         | Supersession. |
|                  |    |         |         | Item    |               |
| -Form 1628       |    |         |         | 4,A     |               |
|                  |    |         |         |         |               |
| -Cover Letter    |    |         |         |         |               |
|                  |    |         |         |         |               |
| accompanying     |    |         |         |         |               |
| 1628             |    |         |         |         |               |
|                  |    |         |         |         |               |
| -Signed          |    |         |         |         |               |
| Authorization    |    |         |         |         |               |
|                  |    |         |         |         |               |
| Memo.            |    |         |         |         |               |
+------------------+----+---------+---------+---------+---------------+
| Integrated       | MO | MO      | H       | S       | Permanent.    |
| Secondary        |    |         | ardcopy | chedule | Retire to FRC |
| Payloads         |    |         |         | 7       | 5 yrs after   |
| Priority List    |    |         |         |         | Supersession. |
|                  |    |         |         | Item    |               |
|                  |    |         |         | 4,A     |               |
+------------------+----+---------+---------+---------+---------------+
| Signed Baseline  | MO | MO      | H       | S       | Permanent.    |
| Manifest         |    |         | ardcopy | chedule | Retire to FRC |
|                  |    |         |         | 7       | 5 yrs after   |
|                  |    |         |         |         | Supersession. |
|                  |    |         |         | Item    |               |
|                  |    |         |         | 4,A     |               |
+------------------+----+---------+---------+---------+---------------+
| JSC-FAWG         | J  | JSC     | Ele     |         | Temporary.    |
| Planning         | SC | FAWG    | ctronic |         | Dispose when  |
| Manifest         |    | H       |         |         | no longer     |
|                  |    | omepage |         |         | needed        |
+------------------+----+---------+---------+---------+---------------+