Federal Parent Locator Service

**National Directory of New Hires**

**Release 03-01 -- Minor: August 22, 2003**

**Release Specifications**

# 

# May 22, 2003

**DCN: CI.02.02.01.04**

# 

# TABLE OF CONTENTS 

**PART 1.0 Create Default Values for Specific NDNH Data that Are
Invalid**

**(NDNH 1180)**

1.  Summary of Changes 1-1

2.  Background 1-1

3.  Description of Changes 1-1

4.  Impact on States 1-2

### List of Charts and Figures

> Chart 1-1: Field Default Values 1-2

# PART 1.0

**Create Default Values for Specific NDNH Data that Are Invalid**

**(NDNH 1180)**

## Summary of Changes

The National Directory of New Hires (NDNH) is being changed to create
default values for specific NDNH data that are in an invalid format.

2.  **Background**

Except for critical errors, the NDNH accepts and stores data even if the
data fail initial edits and generate an error message to the submitter.
This processing has been in place from the inception of NDNH so that
these records can be available for locate transactions.

## Description of Changes

Data that are not in the correct format will be converted to the correct
format of the field so they will not adversely affect a user's system
due to an incorrect format (such as non-numeric format where numeric
format is expected). If one of the fields that are listed in the
attached chart contains a value that does not correspond to its expected
data format, the value in that field is changed to a predetermined
default value.

+------+-------------------+---------------------------------+-------+
| **C  |                   |                                 |       |
| HART |                   |                                 |       |
| 1-1: |                   |                                 |       |
| F    |                   |                                 |       |
| IELD |                   |                                 |       |
| DEF  |                   |                                 |       |
| AULT |                   |                                 |       |
| VALU |                   |                                 |       |
| ES** |                   |                                 |       |
+------+-------------------+---------------------------------+-------+
| Re   | Field Name        | ### Default Criteria            | Ins   |
| cord |                   |                                 | erted |
| Type |                   |                                 | De    |
|      |                   |                                 | fault |
|      |                   |                                 | Value |
+------+-------------------+---------------------------------+-------+
| QW   | Employer State    | Invalid state codes (not on     | s     |
|      |                   | USPS list of abbreviations for  | paces |
|      |                   | domestic mail delivery)         |       |
+------+-------------------+---------------------------------+-------+
| QW   | Employer Zip      | Contains non-numeric character  | s     |
|      | Code\             |                                 | paces |
|      | (domestic         |                                 |       |
|      | addresses)        |                                 |       |
+------+-------------------+---------------------------------+-------+
| QW   | Employee Wage     | Negative or non-numeric         | zeros |
|      | Amount            |                                 |       |
+------+-------------------+---------------------------------+-------+
| W-4  | Employer State    | Invalid state codes (not on     | s     |
|      |                   | USPS list of abbreviations for  | paces |
|      | Employee State\   | domestic mail delivery)         |       |
|      | Employee State of |                                 |       |
|      | Hire              |                                 |       |
+------+-------------------+---------------------------------+-------+
| W-4  | Employer Zip      | Contains non-numeric character  | s     |
|      | Code\             |                                 | paces |
|      | Employee Zip      |                                 |       |
|      | Code\             |                                 |       |
|      | (domestic         |                                 |       |
|      | addresses)        |                                 |       |
+------+-------------------+---------------------------------+-------+
| W-4  | Employee Date of  | Contains non-numeric character  | s     |
|      | Birth             | or is not between the year 1900 | paces |
|      |                   | and current date (Invalid       |       |
|      |                   | format or future date)          |       |
+------+-------------------+---------------------------------+-------+
| W-4  | Employee Date of  | Contains non-numeric character  | s     |
|      | Hire              | or is not within the last 12    | paces |
|      |                   | months (Invalid format, old     |       |
|      |                   | date or future date)            |       |
+------+-------------------+---------------------------------+-------+
| UI   | Claimant State    | Invalid state codes (not on     | s     |
|      |                   | USPS list of abbreviations for  | paces |
|      | (domestic         | domestic mail delivery)         |       |
|      | addresses)        |                                 |       |
+------+-------------------+---------------------------------+-------+
| UI   | Claimant Zip      | Contains non-numeric character  | s     |
|      | Code\             |                                 | paces |
|      | (domestic         |                                 |       |
|      | addresses)        |                                 |       |
+------+-------------------+---------------------------------+-------+
| UI   | Claimant Benefit  | Negative or non-numeric         | zeros |
|      | Amount            |                                 |       |
+------+-------------------+---------------------------------+-------+

## Impact on States

There are no software changes required by submitters or end users. Where
applied, the default values are returned in Locate Response Records and
Proactive Match Records. The default indicators are not returned.