**National Library of Medicine**

**Preservation & Collection Management Section**

**INSPECTION AND QUALITY EVALUATION OF MICROFILM**

**PO \# 467-MZ-301298**

**Awarded May 14, 2003**

**S:\\psd\\pres\\contracts\\InspectMicroPO.doc**

**Inspection and Quality Evaluation of Preservation Microfilm**

**I. [Background Information]{.underline}**

> The National Library of Medicine is the library of record for medicine
> and the allied health sciences in the United States. The mission of
> the National Library of Medicine is to collect, preserve and
> disseminate biomedical information. For over four decades the Library
> has been engaged in microfilming, both to preserve the intellectual
> content of brittle materials and to provide access to filmed versions
> of rare materials. It is imperative to establish, through an ongoing
> program of inspection and quality evaluation, that film intended to
> preserve and extend the useful life of the Library's deteriorating
> paper materials is of the highest quality.
>
> The Library has a requirement for the inspection and evaluation of two
> categories of microfilm. The first category - **New Film** - includes
> all of NLM's currently-produced preservation microfilm. Brittle
> library materials are prepared for microfilming by an on-site
> contractor who reviews the material for completeness and legibility,
> notes defects and anomalies, and prepares bibliographic and
> "irregularities" targets that are filmed together with the books and
> journals. An off-site contractor supplies technical and other standard
> targets as needed, performs the camera work, and develops and
> duplicates the completed microfilm. The work of both contractors is to
> be performed according to the Library's strict technical and
> bibliographic specifications, developed in conformity with national
> standards and recommended preservation practice. The second category -
> **Old Film** - consists of microfilm produced by or for the Library
> prior to 1986. Some of it was produced according to earlier contract
> specifications; some was produced in-house and is of varying quality.

**II. [Objectives]{.underline}**

> The objective of this contract is to carefully and accurately inspect
> two categories of microfilm, record on inspection forms information
> related to the physical condition, technical quality, bibliographic
> completeness, and evaluate the general viewing and printing quality of
> the film. The information will be used by the Library to determine if
> microfilm is of acceptable quality or needs to be replaced.

**III. [Services to be Performed]{.underline}**

**A. General Requirements**

> 1\. Independently, and not as an agent of the Government, the
> Contractor shall furnish all necessary labor, materials, supplies,
> equipment and services (except as otherwise specified herein) and
> perform the work set forth below.
>
> 2\. All work done under this contract shall be monitored by the
> Project Officer or designated alternative. The Library reserves the
> right to visit the Contractor's facility at any time without prior
> notice.

**B. Specific Requirements**

**[1. Overview]{.underline}**

> The Contractor shall inspect and evaluate reels of Old and New
> microfilm (as described in Section I, above). The inspection and
> quality evaluation process consists of carefully and accurately
> examining each reel of microfilm frame by frame for technical quality,
> bibliographic completeness, physical condition and viewing and
> printing quality, and accurately recording the results on inspection
> forms, as described below.

**[2. Equipment and supplies]{.underline}**

> The microfilm, inspection forms and related paperwork and plastic
> spools (for respooling film from metal or defective spools) will be
> provided by the Library. The inspection and quality evaluation shall
> be performed off-site using the Contractor's facilities, equipment,
> materials, personnel and transportation.
>
> The Contractor shall provide containers deemed by the Library to be
> suitable for transporting microfilm between the Library and the
> Contractor's facility. The containers must be constructed of a rigid,
> sturdy non-damaging polymer material; be large enough to contain at
> least 100 reels of microfilm in paper boxes or metal containers; and
> close securely and tightly to protect the film from dust, accidental
> damage, and temperature and relative humidity fluctuations and
> extremes during transport.
>
> Inspection equipment will consist of (but not necessarily be limited
> to) the following:
>
> a\. Light box or table with built-in light box modified as needed to
> reduce eye strain (e.g. surrounding surface covered with opaque black
> paper to reduce glare).
>
> b\. Minimum 5X magnification eye loupe that is easy to bring into
> focus and free of distortion or out-of-focus areas and has been
> manufactured or modified to prevent the possibility of scratching or
> otherwise damaging the film.
>
> c\. Hand-held monocular shop microscope capable of resolving a minimum
> of 120 line pairs per millimeter (for guidance see the latest edition
> of [ANSI/AIIM MS23, Standard Recommended Practice \-- Production,
> Inspection, and Quality Assurance of First-Generation, Silver
> Microforms of Documents]{.underline} (for a complete listing of
> reference materials related to this Statement of Work, see Appendix
> B).
>
> d\. Properly calibrated digital read-out transmission densitometer
> with a 1mm aperture. Calibration shall conform with the manufacturer's
> specifications and the latest published edition of [SMPTE Recommended
> Practice RP15, Calibration of Densitometers used for Black-and-White
> Photographic Density Measurements]{.underline} (White Plains, NY:
> Society of Motion Picture and Television Engineers, 1997).
> Additionally, daily calibration shall be performed using a NIST
> (National Institute of Science & Technology) or a certified
> NIST-equivalent 21 step transparent calibration strip that meets with
> the Library's approval. To perform the calibration, readings shall be
> taken only on the six (6) steps designated by NLM. The Library will
> have a calibration strip available for the Contractor's use in the
> event the Contractor cannot obtain one. The Contractor shall keep a
> log of daily calibrations and make the log available for the Library
> to review upon request.
>
> e\. Clean, well-maintained and properly operating 35mm microfilm
> reader that has been either manufactured or modified to prevent the
> possibility of scratching or damaging the Library's film. All
> inspection viewing of NLM film is to be performed on this reader.
> Paper copies are to be made only as needed on a separate
> reader/printer (see following paragraph). The reader must be equipped
> with a film gate that opens when film is being transported through it.
> All Contractor staff using the reader to view NLM film must be
> instructed in the proper techniques for safe film loading, advance,
> viewing, rewinding and removal after viewing. NLM film shall be placed
> on the reader for routine inspection and evaluation purposes only. At
> no time shall NLM film be left unattended on the reader with the
> viewing lamp switched on.
>
> f\. Clean, well-maintained and properly operating 35mm microfilm
> reader/printer that has been either manufactured or modified to
> prevent the possibility of scratching or damaging the Library's film.
> The reader/printer must be equipped with a film gate that opens when
> film is being transported through it. All Contractor staff using the
> reader/printer to view NLM film shall be instructed in the proper
> techniques for safe film loading, advance, viewing, printing,
> rewinding and removal after use. The reader/printer shall be used only
> as needed to produce evidence (paper copies) of problems identified
> during the inspection process. Toner level and other controls and
> features shall be maintained at the manufacturer's recommended
> settings to guarantee that the paper copies adequately represent the
> quality of microfilm images. At no time shall NLM film be left
> unattended on the reader/printer with the viewing lamp switched on.
>
> g\. Manual rewinds with a cranking ratio (e.g. 4-to-1) suitable for
> light-box viewing of microfilm spooled onto 100 ft. open plastic
> reels. Rewinds designed as a component of a stand-alone film
> inspection table with built-in light box are preferred, though rewinds
> can also be mounted on a portable board (guidance is provided in
> [ANSI/AIIM MS23]{.underline}).
>
> h\. White, lint-free cotton gloves, or gloves made of other material
> (e.g. nylon) deemed to be suitable by NLM, are to be used at all times
> whenever handling NLM film. Gloves that are washed and re-used must be
> washed with detergent containing no additives that might leave a
> residue on the film (for guidance, see [ANSI/AIIM MS23]{.underline}).
> Additionally, contractor inspection staff shall not use hand lotions,
> lubricants, moisturizers, creams or gels that might be transmitted
> through inspection gloves onto the microfilm.

**[3. Pickup, delivery and transport of materials]{.underline}**

> The Contractor shall be responsible for transporting microfilm to and
> from the inspection facility. The microfilm shall be transported in
> containers of the type described in Section III.B.2. Containers
> carrying NLM film shall be transported in a clean, air-conditioned
> vehicle with a lockable storage area that provides stable, cool
> temperature and low relative humidity at all times. At no time shall
> NLM cargo be subjected to prolonged exposure to high temperature
> (above 70°F) and/or relative humidity (over 50%RH). The Contractor
> shall have in place a plan to provide for the safety of the Library's
> microfilm in the event that the vehicle breaks down during transit.
>
> The Contractor shall pick up and deliver on a complete
> shipment-by-shipment basis. No partial shipments will be accepted.
> Pickup and delivery shall be made on a weekly basis between 9:00 a.m.
> and 4:30 p.m. on a day mutually agreed upon by the Library and the
> Contractor. The Contractor shall sign for each shipment at the time of
> pickup. Film must be deposited in the Contractor's inspection facility
> within 4 (four) hours of pickup from the Library and deposited in the
> Library within 4 (four) hours of shipment from the Contractor's
> facility. The Contractor shall contact the Project Officer or
> designated NLM personnel by phone (a) as soon as possible in the event
> of an emergency change or cancellation of a scheduled pickup or
> delivery; (b) as far in advance as possible regarding anticipated
> pickup or delivery schedule changes (e.g. during holidays).
>
> Library staff will prepare sequentially numbered shipments of
> microfilm and place them in the containers provided by the Contractor.
> Library staff will also provide a reel-specific shipping manifest
> listing each reel by category (see Section I), shipment number and
> other appropriate identifiers (film number for monographs; film
> number, title, year, volume, issues, etc. for serials). Upon deposit
> of the film in the inspection facility, the Contractor shall check the
> contents of the shipping container against the shipping manifest.
> Discrepancies shall be reported to the Project Officer (or designated
> alternate) by telephone within one (1) working day of receipt.

**[4. Insurance]{.underline}**

> The Contractor shall provide a minimum of \$10,000 in property
> liability insurance against loss or damage to NLM film while in the
> Contractor's facility or in transit to or from the Library. As proof
> of compliance with this requirement, the Contractor shall furnish the
> Library with a certificate of insurance. The Contractor shall be
> liable for the cost of replacing any film that is lost or damaged
> while in the Contractor's facility or in transit to or from the
> Library. The Contractor shall reimburse the Government for such
> replacement costs as the Library deems feasible within 120 work days
> after notification that damage or loss has occurred. Replacement costs
> shall include coverage for the assembly of materials needed for
> filming (including inter-library lending as needed to fill gaps in NLM
> holdings); the collation and physical preparation of the materials;
> preservation microfilming; processing, duplication and inspection of
> the completed film; and all related shipping and handling charges. If
> film cannot be replaced because NLM is unable to obtain the needed
> volumes, the Contractor shall reimburse the Library at a rate of
> \$250.00 per reel.

**[5. Security and environmental conditions]{.underline}**

> The Contractor's facility shall be secured against theft, vandalism,
> fire, flood, rodent and insect infestation, and other environmental
> hazards.
>
> The environment within the Contractor's facility where film is stored
> and handled for inspection shall be maintained at relatively cool and
> dry, constant and stable levels without extended periods of
> fluctuation or extreme temperature and/or relative humidity. Exposure
> of NLM film to conditions of extreme heat (over 70° Fahrenheit) and/or
> relative humidity (over 50% RH) is to be avoided at all times. The
> Contractor shall have on site a refrigeration unit or storage cabinet
> with environmental controls capable of providing cool and dry storage
> for all reels when not being inspected. A backup emergency generator
> is recommended. If storage conditions vary significantly between the
> refrigeration unit/storage cabinet and the area where inspection work
> is done, the Contractor shall observe moisture conditioning practices
> described in the latest edition of [ANSI/PIMA IT9.11-1998, American
> National Standard for Imaging Materials, Processed Safety Photographic
> Films - Storage]{.underline}. In the event of a malfunction of the
> Contractor facility's environmental control mechanisms that results in
> a major temperature or humidity shift in the area where film
> inspection work is being done, the Contractor shall put NLM's film
> back into the refrigeration unit until normal environmental conditions
> can be restored.
>
> Under no circumstances shall any of NLM's film be left in
> non-air-conditioned areas or otherwise subjected to extended periods
> of high temperature and relative humidity (over 70° Fahrenheit; over
> 50% RH) while in the Contractor's facility or in transit to or from
> the Library.
>
> The Contractor shall have in place, in areas where NLM film is stored
> and inspected, a fire extinguishing system that conforms with local
> building code.
>
> The Contractor shall have in place, prior to beginning work on the
> contract, a plan for responding to fire, water or other emergencies
> that may put NLM film at risk. As part of the plan, the Contractor
> shall provide the name, address and phone number of a facility where
> NLM film will be shipped for dry-processing if it has gotten wet
> during an emergency. NLM will determine if the facility is acceptable
> for this purpose before contract work begins. For emergency contact
> numbers and special procedures in the event that NLM film is affected
> by a water-related emergency, see Appendix C, "NLM wet film response
> and handling procedures."

**[6. Care and handling of NLM microfilm]{.underline}**

> The Contractor shall provide inspection staff with training in the
> proper care and handling of NLM film. The Contractor's inspection
> staff shall exercise the utmost care in handling all NLM microfilm and
> shall observe the following practices:
>
> a\. No smoking, eating or drinking shall be permitted in the cargo
> area of the vehicle used to transport NLM film or in areas where film
> is being unpacked, stored, inspected or repacked for return to the
> Library.
>
> b\. All work and storage areas where film is placed or handled shall
> be kept clean and dust-free.
>
> c\. When handling film, lint-free, clean white cotton gloves or other
> gloves meeting with the Library's approval shall be worn at all times.
> Contractor inspection staff shall not use hand creams or other skin
> care products that might leave a residue on the film (see also
> III.B.2.h., above).
>
> d\. The Contractor shall remove Old Film from metal or defective
> plastic reels and respool them onto plastic reels provided by the
> Library for this purpose.
>
> e\. All routine inspection and quality evaluation shall be done on a
> clean, well-maintained microfilm reader manufactured or modified as
> noted in III.B.2.e. Contractor staff using the reader to view NLM film
> must at all times employ proper techniques for careful and proper
> loading, advance, viewing, rewinding and removal. No reel of NLM film
> shall be left unattended on a microfilm reader. No frame of NLM film
> shall be exposed to the microfilm reader viewer lamp for longer than
> the time it takes to inspect the frame or review it for quality
> evaluation purposes. Reels of NLM film discovered to have broken
> splices (or to have other major physical damage) shall be immediately
> rewound and returned to the library.
>
> f\. The Contractor's microfilm reader/printer shall be used only as
> described herein to provide evidence of specific problems on the
> inspected film. The reader/printer shall not be used for viewing and
> performing routine inspection work. As noted above in III.B.2.f, the
> reader/printer shall be manufactured or modified to prevent damage to
> NLM film. All Contractor staff using the reader/printer to view NLM
> film must at all times employ proper techniques for careful and proper
> loading, advance, viewing, printing, rewinding and removal. No reel of
> NLM film shall be left unattended on a microfilm reader. No frame of
> NLM film shall be exposed to the microfilm reader/printer viewer lamp
> for longer than the time it takes to inspect the frame or review it
> for quality evaluation purposes. No reel of broken or damaged NLM film
> shall be placed on the reader/printer.
>
> g\. Areas of film containing images must be held carefully at all
> times and only by the edges. Under no circumstances should any cloth,
> tissue, gloved hand or any other substance be applied directly to the
> flat, image-bearing surface of the film.
>
> h\. Inspection areas and inspection equipment shall be cleaned daily.
>
> i\. No rubber bands or plastic tabs may be placed on the film. No
> self-sticking note papers or other adhesives may be placed on the film
> or on film containers.
>
> j\. Film shall be packed in sturdy containers of the type described in
> Section III.B.2. Additional packing materials that meet with the
> Library's prior approval shall be used to prevent damage to the film
> from shifting inside the containers during transport. Shipping
> containers shall be waterproof and carried upright at all times.
>
> k\. As a precaution against possible water damage, film stored in the
> Contractor's facility shall be kept at least four (4) inches above
> floor level at all times.
>
> l\. Other than when a leader has separated from the rest of the reel,
> the Contractor shall not load a torn or damaged reel onto a microfilm
> reader or reader/printer, or attempt to repair torn or otherwise
> damaged film. If a spliced-on leader has separated from the rest of
> the reel, the Contractor shall proceed to load the reel onto the
> reader as carefully as possible, inspect it and note the problem on
> the inspection form. Reels discovered to be otherwise torn or damaged
> shall be immediately rewound as carefully as possible and returned to
> the Library as is.
>
> m\. The Contractor shall not attempt to splice portions of NLM film
> together.

**[7. NEW AND OLD FILM - Inspection Procedures]{.underline}**

> The following general procedures apply to **both categories** of NLM
> film:
>
> **a. Serials and Monographs.** Two types of Film Numbers are assigned
> to NLM reels:
>
> **Serial titles** are assigned five-digit numbers preceded by an "S"
> (e.g. **"Film S01234\"**), though on older film boxes zeroes may have
> been left off (e.g. **"Film S1234\"**). Boxes containing portions of
> the same title have the same "S" number but are further distinguished
> by their specific contents (e.g. **"S01234, v. 11, July-Dec 1901\"**).
> Generally, only one serial title (or portion of a serial title) is
> filmed on a given reel. The Contractor shall consider the **entire
> reel** of such film to be a complete inspection unit.
>
> M**onographs** are assigned numbers that are not preceded by an "S"
> (e.g. **Film 1798)**. Generally, monograph reels contain several items
> (e.g. individual volumes, etc.). The Contractor shall consider each
> separate **item** (e.g. the entire contents of a single volume,
> pamphlet, etc.) on a reel of monograph titles to be a complete
> inspection unit. Each monograph is ordinarily preceded by an
> eye-legible bibliographic target. For descriptions and examples of
> targets, see: \<http://www.nlm.nih.gov/psd/pcm/pcmsow.html\>,
> "Preservation Microfilming," Parts 1 and 2.
>
> **b. Shipments and inspection forms.** All NLM film shipments will be
> divided into two general categories: Old Film and New Film. Each
> category will be further sub-divided into serial reels and monograph
> reels. The Library will supply inspection forms that contain
> information identifying the contents of each reel of microfilm.
> Inspection forms appropriate for each of the four major categories of
> material will accompany each shipment. The specific forms are:

***New Film - Monograph***

***New Film - Serial***

***Old Film - Monograph***

***Old Film - Serial**.*

> Examples of the inspection forms are provided in Appendix A.
>
> **c. Making reader/printer copies to illustrate text legibility
> problems.** The Library may need to see paper copy examples of certain
> types of film problems in order to determine if reels are of
> acceptable preservation quality. The Contractor shall use the
> reader/printer on a limited basis to produce paper copy examples only
> as specified in Section III.B.8.c.v. for New Film and Section
> III.B.9.b.iii for Old Film.
>
> **[7.A. NEW AND OLD FILM - Inspection Procedures - Bibliographic
> Completeness.]{.underline}**
>
> **i. Serial reels.** In most cases, the inspection forms for a reel
> containing a serial publication will include NLM vault storage ("S"
> prefix) number and as many of the following elements as are needed to
> identify the material: title (or meaningful portion of the title);
> year(s); volume(s); issue(s); number(s); part(s). A version of this
> information is printed on the film box and, in most cases, on one or
> more targets preceding the material on the reel. The Contractor shall
> compare the information contained on the inspection form to the film
> box label, targets appearing on the reel, and the material filmed and
> note any discrepancies on the inspection form.
>
> The Contractor shall identify problems related to specific items on
> any NLM serial reel by using an abbreviated form of the specific
> bibliographic unit (volume, issue, number, etc.) which contains the
> problem. For example, if a reel contained the "General Journal of
> Medicine," volumes 5-7, 1854-1857, and volume 6, number 4, Spring,
> 1854, lacks pages 12 through 14, the annotation "v. 6 \# 4 pp. 12-14\"
> would be entered under "Pages missing" on the front of the inspection
> form. Because the ways in which serials are published, numbered and
> dated varies, no single formula can be applied. The Contractor shall
> make every effort to accurately and correctly identify where problems
> detected during inspection occur.
>
> **ii. Monograph reels.** For monographs, inspection forms will include
> the NLM film number (no prefix). The Contractor shall note, and record
> on the inspection form, discrepancies between film number targets and
> film boxes and inspection forms. When reel contents targets (targets
> listing authors, titles and years of publication) appear on the film,
> the Contractor shall identify, and note on the inspection form, any
> discrepancies between the targets and the material filmed.
>
> The Contractor shall identify problems related to specific
> bibliographic units on the reel by referring to their appearance on
> the reel in numerical order. For example, if the preface to the fourth
> item on a reel lacks pages xii-xv, the Contractor shall enter "Item 4
> pp. xii-xv\" under the "Pages missing" section on the first page of
> the inspection form. Generally, it will not be necessary for the
> Contractor to write down the title, author or any other more detailed
> bibliographic information when identifying items on monograph reels.
> However, because some monograph volumes may be divided into sections
> or parts, no single formula can be applied. The Contractor shall make
> every effort to accurately and correctly identify where problems
> detected during inspection occur.
>
> **iii. All reels.** The Contractor shall inspect each reel frame by
> frame to ensure the bibliographic integrity and completeness of the
> material that has been filmed. Except for advertisements, all pages,
> issues, volumes, illustrations, drawings, photographs, fold-outs,
> etc., should be present and in the correct order. The following
> textual irregularities shall be noted and recorded on the inspection
> forms unless targeting indicates that NLM was aware of them at the
> time the material was filmed:

\- missing pages, volumes, parts, numbers or issues

\- misnumbered pages, volumes, parts, numbers or issues

\- out-of-sequence pages, volumes, parts, numbers or issues

\- pages filmed upside-down.

> See also instructions regarding text loss problems (including gutter
> margin text loss) under: New Film (III.B.8) and Old Film (III.B.9).
>
> **[7.B. NEW AND OLD FILM - Inspection Procedures - Technical
> Quality]{.underline}**
>
> **i. Resolution pattern targets.** The Contractor shall indicate in
> the appropriate area of the inspection form:
>
> a\. if there are resolution pattern targets at the beginnings and ends
> of reels;
>
> b\. if a resolution pattern target is overexposed, blurred or out of
> focus;
>
> c\. if, at the beginning of a reel, a splice occurs between a
> resolution target and the body of the film;
>
> d\. if, at the end of a reel, a splice occurs between the body of the
> film and a resolution target;
>
> e\. if the target containing the patterns has been photographed in a
> different orientation along the axis of the film from the rest of the
> filmed images.
>
> **ii. Resolution pattern readings.** Resolution will be measured
> wherever resolution targets appear on the reel of film. Resolution
> patterns shall be read as described in the latest edition of
> [ANSI/AIIM MS23]{.underline}. Typically, on all New Film reels and on
> many Old Film reels, five resolution patterns (center and outer corner
> patterns) appearing in a resolution target shall be read. (See also
> specific instructions regarding Old Film, below).
>
> All resolution readings shall be taken with a microscope capable of
> resolving a minimum of 120 line pairs per millimeter. In light of the
> subjective nature of resolution pattern interpretation, the Contractor
> shall provide adequate instruction for all employees who take readings
> and review and compare readings on a periodic basis to assure
> consistency and accuracy in results reported to NLM. Instruction and
> guidance, as well as commentary on astigmatism and the use of
> corrective lenses, are provided in the latest edition of [ANSI/AIIM
> MS23]{.underline}.
>
> Results of readings shall be recorded in the appropriate spaces on the
> inspection form, along with any comment the Contractor might wish to
> make regarding the camera system's perceived ability to resolve fine
> detail in the filmed material.
>
> **iii. Reduction ratio.** The Contractor shall determine if a
> reduction ratio has been recorded on the film or if a scale (e.g.
> ruler marked with inches and/or millimeters) has been included. If the
> reduction ratio is stated on a target, the contractor shall enter the
> information in the appropriate space on the inspection form. If no
> reduction ratio is given but a scale has been included, the Contractor
> shall measure the scale using an eye loupe with an appropriate
> reticle, calculate the reduction ratio and enter it in the appropriate
> space on the inspection form. If no reduction ratio is given and no
> scale has been included, the Contractor shall so indicate by writing
> "NONE" across the space provided for recording this information. The
> Contractor shall record in the appropriate space on the inspection
> form any obvious (noticeable without measurement or magnification)
> reduction ratio changes on a given reel [that have not been
> targeted]{.underline}. The location of reduction ratio changes on the
> reel shall be noted. Reduction ratio changes that have been
> appropriately targeted shall [not]{.underline} be noted on the
> inspection form.
>
> **iv.) Density.**
>
> **a. Calibration.** The Contractor's densitometer shall be calibrated
> as noted above in III.B.2.d. Additionally, upon the Library's request,
> the Contractor's densitometer shall be cross-calibrated with the
> Library's densitometer, also using the method described in III.B.2.d.
>
> **b. Clear base density.** The Contractor shall take a reading of the
> clear base density at the beginning of each reel, on the clear
> inter-image area between the resolution target and the subsequent
> image. If no resolution target has been filmed, the reading shall be
> taken on the clear inter-image area immediately preceding the first
> page of text.
>
> **c. Resolution target density.** The Contractor shall take a reading
> of the background density (dMax) of all resolution targets and record
> them in the appropriate spaces on the inspection form.
>
> **d. Image background density.** Whenever possible, the Contractor
> shall take image background density readings (dMax) on the image of
> the page (right-hand page of a two-page image) in the center of the
> bottom margin (see illustration below). No readings shall be taken
> where there is insufficient bottom margin. If readings can only be
> taken other than in the preferred location, or in non-text areas other
> than text page margins, the Contractor shall indicate on the
> inspection form where readings were taken, using the following
> abbreviations: "UL" for upper left portion of the page; 'UC" for upper
> center; "UR" for upper right; "CTR" for center of page; "LL" for lower
> left corner of page and "LR" for lower right corner.
>
> The illustration on the following page is used to indicate the
> preferred page location for taking density readings ("***X***") and
> the suggested alternate locations for taking readings,
>
> ***Preferred (X) and suggested alternate \[ \] locations for taking
> image background density readings:***
>
> If density readings cannot be taken in any of the indicated areas, the
> Contractor shall record on the inspection form the specific pages and
> indicate the locations on pages where readings were taken.
>
> Readings shall be taken as specified on text pages only (as opposed to
> covers, advertisements, illustrations, index pages, etc).
>
> The Contractor shall indicate on the inspection form if the only
> available spaces for taking readings were on pages that exhibit
> noticeably uneven tonality due to paper fading or discoloration of the
> original material. The Contractor shall avoid taking readings in areas
> which are noticeably lighter or darker than the rest of the page.
> Readings shall not be taken in frames obviously intentionally filmed a
> second time at a higher (or lower) exposure level to bring out
> characteristics of the material being filmed (pages containing
> photographic materials or illustrations are often refilmed at
> different exposures when using high contrast film). No text or exposed
> clear portion of the film shall be included in the area being measured
> for background density.
>
> For **"S"-numbered serial reels** (see Section III.B.7), the
> Contractor shall take at least eight (8) image background density
> readings, proportionally spaced across the length of the reel, and
> record the results in the appropriate spaces on the inspection form.
>
> For **Monograph reels** (reels whose numbers are not preceded by an
> "S" as described in Section III.B.7), the Contractor shall take three
> (3) density readings for each individual item (e.g. volume, pamphlet,
> etc.) on a monograph reel. Readings shall be proportionally spaced
> across the length of each filmed item and recorded in the appropriate
> spaces on the inspection form (e.g. readings for first item on reel in
> the spaces under "Item 1,\" etc.). Note that there are often as many
> as 6 to 9 monographs on a reel, and in some instances there may be
> more (e.g when reels contain pamphlet material).
>
> Densities shall be recorded to the hundredth place as taken from the
> reels. Readings shall not be averaged or rounded off. The NLM
> inspection form allows for background density readings to be taken on
> a total of twelve (12) items. If there are more items on a monograph
> reel, the Contractor shall attach a separate sheet of paper listing
> and consecutively numbering ("Item 13," "Item 14," etc.) each
> additional item together with density readings and indication on the
> pages the readings were taken (if not bottom right page margin
> center).
>
> **[7.C. NEW AND OLD FILM: Inspection Procedures - Physical
> Quality]{.underline}**
>
> **i. Physical defects.** The Contractor shall note and record all
> occurrences of scratches, gouges, pressure marks, static marks, dust,
> foreign matter, fingerprints, reticulation, water spots, rippled
> edges, nicked edges, mottle or other physical defects on the film,
> indicate where present on reel and note if the defect is minor (does
> not involve filmed text). The contract shall indicate on the back of
> the inspection form, in the spaces provided for "Quality Evaluation
> Notes," if any of these defects involves filmed text.
>
> **ii. Photographic defects.** The Contractor shall note and record all
> occurrences of blank film, dark or light streaks, double exposure,
> edge fog, jamming, "washboard" effect, or "checkerboarding" (high/low
> density images throughout reel), indicate where present on reel and
> note if the defect is minor (does not involve any of the filmed text).
>
> **iii. Splices.** The Contractor shall indicate if more than six (6)
> splices are present on a reel, exclusive of splices that may have been
> needed for retakes of the opening or ending target sequences (i.e. a
> total of no more than eight (8) splices per reel). As noted in Section
> 7.A.i above, the Contractor shall also indicate if any splices occur
> between the body of the film and the technical targets filmed at the
> beginning and end of the reel. The Contractor shall note if any actual
> splices are present in a second-generation print master reel. (See
> also specific instructions for New Film and Old Film, below).
>
> **iv. Inter-frame spacing and skew.** The Contractor shall note the
> occurrence of any uneven inter-frame spacing. (See also specific
> instructions for New Film and Old Film, below).
>
> **v. Inappropriate images.** The Contractor shall note all occurrences
> of inappropriate images in frames (e.g. flyers or other materials that
> intrude on text; finger or hand images; brittle page fragments that
> obscure text, etc.).
>
> **vi. Spooling; under-filled reels.** The Contractor shall note any
> instance where a second-generation print master film has been wound on
> the plastic reel with the emulsion side facing outward (away from the
> core) or backwards, with the "END" target unwinding first. The
> Contractor shall note if either first-generation camera master or
> second-generation print master film has been otherwise incorrectly
> wound on the plastic reel. The Contractor shall indicate if a reel has
> been over-filled (i.e. distance from edge of wound film to outer rim
> of reel is less than 6 mm or approx. 0.24\").
>
> **vii. Box labels.** The Contractor shall note if any of the
> information on microfilm box labels does not coincide with the
> contents of the reel and briefly explain the discrepancy, clearly
> identifying and specifying any difference(s) between the label and the
> reel, so that the Library can make corrections.
>
> **viii. Retakes: frames before and after.** The Contractor shall note
> the location on the reel of any retakes which do not include 2
> repeated frames before and after the problem frame(s).
>
> **ix. Miscellaneous.** The Contractor shall use the inspection form or
> additional blank sheets of paper to describe any other problems
> related to the physical condition, duplication quality and
> reader/printer copying quality of the film.
>
> **[8. NEW FILM: Specific Inspection Procedures]{.underline}**
>
> The following procedures apply specifically to New Film (current
> contractor-produced preservation microfilm) only, and are to be
> followed in addition to procedures for both New and Old reels
> described in III.B.7, III.B.7.A and III.B.7.B.
>
> a\. **Specifications, standards & recommended practice.** The
> Contractor shall become familiar with NLM's current specifications for
> targeting, density, resolution and other related aspects of
> preservation microfilming described in
> (**\<**http://www.nlm.nih.gov/psd/pcm/pcmsow.html**\>**, "Preservation
> Microfilming," Parts 1 and 2), and the materials listed in Appendix B
> of this Statement of Work.
>
> b\. **Inspection shipments.** The Library shall supply inspection
> shipments of second-generation print master serial and monograph film
> (in boxes labeled "PRINT MASTER" listing producer shipment numbers,
> e.g. "P300\"); inspection forms; copies of microfilm contractor's
> inspection forms; itemized shipping manifests; and signed and dated
> NLM property passes. Not all inspection shipments will contain reels
> of New Film. Inclusion of New Film reels in inspection shipments
> depends on the completion of filming work by the preservation
> microfilming contractor, delivery of producer shipments to the Library
> and preparation of reels for shipment to the Contractor.
>
> **c. Bibliographic inspection.**
>
> **i. Bibliographic data.** For New Film Serials and Monographs, in
> addition to descriptive data provided on the inspection forms (as
> noted in Section III.B.7.A), NLM will provide the Contractor with
> paper copies of the reel contents targets.
>
> **ii. Targets-general.** The Contractor shall be familiar with NLM
> targeting guidelines provided in:
> \<http://www.nlm.nih.gov/psd/pcm/pcmsow.html\>, "Preservation
> Microfilming," Part 1. The Contractor shall determine if all the
> targets and blank frames required to be on each reel of New Film were
> actually photographed. The Contractor shall compare the volume as it
> appears on the reel of film with the filmed targets to determine if
> all bibliographic data and any problems related the to the
> identification, completeness or condition of the original material
> (identified during the inspection process) have been appropriately
> targeted.
>
> **iii. Targets - typographical errors and placement.** The Contractor
> shall record all instances where targets contain typographical errors,
> do not meet eye-legibility requirements, or are incomplete, incorrect,
> missing, inappropriate or out of sequence. The Contractor shall
> determine if words in foreign languages are correctly spelled on all
> targets, and that volume/year/month/issue/number targets have been
> filmed in the correct places and match the items filmed.
>
> **iv. Targets - irregularities.** Bibliographic problems must either
> be described on "Irregularities" targets or identified by means of
> individual targets filmed at the point where the problems occur. In
> general, a separate "Irregularities" target is required for each
> volume, part or issue which has its own page numbering sequence. If a
> volume, part or issue that has its own page numbering sequence does
> not have a specific "Irregularities" target, the single
> "Irregularities" target produced for the entire title or volume must
> specify part, issue and page numbering for each problem.
>
> For all New Film Serials and Monographs, NLM will provide the
> Contractor with paper copies of any "Irregularities" targets appearing
> on the reels. During the course of the frame by frame inspection
> process, the Contractor shall refer to these paper copies, which will
> be attached to the NLM inspection forms. Note that paper copies of
> "Irregularities" targets will be attached to the inspection forms only
> when they appear on the reel of film. None will be attached if none
> have been filmed. The Contractor shall note on the returned inspection
> forms if NLM failed to provide paper copies of any "Irregularities"
> targets appearing on the reels.
>
> The Contractor shall note the specific location on the reel (volume,
> issue, page, etc.) of any of the problems or features listed in the
> *"Irregularities Target Contents"* table (see following page) that
> have **[not]{.underline}** been accounted for with an "Irregularities"
> target or with individual in-text targets.

***New Film "Irregularities" Target Contents***

+-----------------------+-----------------------+-----------------------+
| **Problem or Special  | **Individual          | **Note on             |
| Feature**             | "In-text" target      | "Irregularities"      |
|                       | required**            | target required**     |
+-----------------------+-----------------------+-----------------------+
| **1) Gaps in page,    | \(1\) Text page /     | \(1\) Yes             |
| issue or volume       | issue / volume        |                       |
| numbering**           | missing - NLM unable  | \(2\) Yes             |
|                       | to obtain             |                       |
|                       | replacements          | \(3\) No              |
|                       |                       |                       |
|                       | \(2\) NLM unable to   |                       |
|                       | verify if text page / |                       |
|                       | issue / volume is     |                       |
|                       | missing               |                       |
|                       |                       |                       |
|                       | \(3\) Missing pages   |                       |
|                       | are advertisements    |                       |
+-----------------------+-----------------------+-----------------------+
| **2) Irregularities   | \(1\) Irregular       | \(1\) Yes             |
| in page, issue or     | pagination            |                       |
| volume numbering**    |                       | \(2\) Yes             |
|                       | \(2\) Irregular issue |                       |
|                       | numbering             | \(3\) Yes             |
|                       |                       |                       |
|                       | \(3\) Irregular       |                       |
|                       | volume numbering      |                       |
+-----------------------+-----------------------+-----------------------+
| **3) Misnumbered      | No                    | Required if frame     |
| pages**               |                       | does not contain at   |
|                       |                       | least one correct     |
|                       |                       | page number.          |
+-----------------------+-----------------------+-----------------------+
| **4) Pages or issues  | No                    | Yes                   |
| filmed out of         |                       |                       |
| sequence**            |                       |                       |
+-----------------------+-----------------------+-----------------------+
| **5) Bleedthrough;    | No                    | Required only if      |
| poor print quality;   |                       | problem makes text    |
| poor contrast;        |                       | very difficult to     |
| shadows or distorted  |                       | read. **Print paper   |
| text in gutter**      |                       | copy example**.       |
+-----------------------+-----------------------+-----------------------+
| **6) Text loss and    | No                    | Required only when    |
| illegible text (other |                       | all letters in a word |
| than in gutter)**     |                       | are completely        |
|                       |                       | missing or            |
|                       |                       | indecipherable.       |
|                       |                       | **Print paper copy    |
|                       |                       | example**.            |
+-----------------------+-----------------------+-----------------------+
| **7) Text loss in     | No                    | Required only when    |
| gutter**              |                       | one or more letters   |
|                       |                       | are completely        |
|                       |                       | missing or            |
|                       |                       | indecipherable along  |
|                       |                       | the entire inner      |
|                       |                       | margin. **Print paper |
|                       |                       | copy example.**       |
+-----------------------+-----------------------+-----------------------+
| **8) Foldout**        | Yes                   | No                    |
+-----------------------+-----------------------+-----------------------+

> **v. Use of reader/printer.** After inspection has been completed, if
> there are bibliographic discrepancies between the contents of a reel
> and the filmed targets, or if there are legibility or text loss
> problems that have **not** been accounted for on "Irregularities"
> targets or on other in-text targets, the Contractor shall rewind the
> print master reel, carefully load it on the reader/printer and produce
> copies as follows:
>
> \- one paper copy of each title page containing the bibliographic
> information that is not consistent with the reel targets;
>
> \- one paper copy of the reel target that contains the discrepancy, or
> of **one** of the targets if an error is repeated on several targets;
>
> \- one paper copy of each individual page containing a unique text
> legibility problem (see items 5, 6 and 7 in preceding table);
>
> \- one specimen paper copy of **one** of the pages where a text
> legibility problem repeats or is similar on consecutive pages (see
> items 5, 6 and 7 in the preceding table).
>
> Paper copies shall be stapled to the appropriate inspection forms and
> clearly annotated with sufficient volume/part/number/page information
> to identify where the problem occurs on the reel.
>
> **d. Technical & Physical Inspection**
>
> **i. Resolution.** New Film shall contain A&P International "PM-MGP
> Metric General Purpose" 12\" X 17\" technical (resolution) targets, or
> equivalent targets meeting with NLM's approval. NLM specifications
> call for targets to be filmed at the beginnings and ends of reels, and
> immediately preceding and following retakes of entire volumes, as
> specified in (\<http://www.nlm.nih.gov/psd/pcm/pcmsow.html\>,
> "Preservation Microfilming," Part 1). The targets shall be filmed so
> that resolution patterns can be read (camera system resolving power
> can be interpreted) as far toward the corners of exposed frames as
> filmed text reaches. NLM specifications for [minimum]{.underline}
> patterns resolved in New Film **print masters** are as follows:

[Reduction ratio]{.underline} [**Minimum** test pattern
resolved]{.underline}

8:1 12.5

9:1 12.5

10:1 11.0

11:1 10.0

12:1 9.0

13:1 8.0

14:1 8.0

15:1 7.1

16:1 6.3

17:1 6.3

18:1 5.6.

> **ii. Density.** The Contractor shall indicate if minimum or maximum
> base, technical target or image background densities do not conform
> with the NLM specifications described in the Preservation Microfilming
> Statement of Work (\<http://www.nlm.nih.gov/psd/pcm/pcmsow.html\>,
> "Preservation Microfilming," Part 2). As of the time of the
> preparation of this Statement of Work, second-generation print master
> New Film reels are duplicated using a relatively recent formulation of
> medium contrast, Kodak 2470 film. Acceptable density ranges are as
> follows:

**Resolution target background density (Dmax):**

1.00 -1.50

**Clear (base plus fog) density (Dmin)**:

> 0.15-0.20 unless material is of such low contrast that it warrants
> otherwise. Minimum densities are expected to fall within the range
> 0.15-0.20 unless the material being filmed exhibits especially low
> contrast characteristics. In such cases the Dmin may be lower, but no
> lower than 0.12.

**Image background density (Dmax):**

> 1.00-1.50.
>
> The Library may also have print master reels duplicated using high
> contrast, Kodak 2468 film. Should this be the case, the Library will
> alert the Contractor to use the following density guidelines:

**Resolution target background density (Dmax):**

1.00-1.35

> **Clear (base plus fog) density (Dmin)**:

0.15 or less

**Image background density (Dmax):**

1.10-1.40

> The Contractor shall note and record variations from these ranges in
> the appropriate spaces on the inspection form, including additional
> comment as necessary in the quality evaluation area on the back of the
> form. For example, NLM understands that there may be occasions where,
> due to the optical characteristics of the material being filmed,
> density may vary from NLM guidelines. In such instances, the
> Contractor shall indicate in the quality evaluation area that service
> copy quality should be evaluated. NLM will check the legibility and
> image quality of third-generation positives duplicated from the
> inspected print masters and, if necessary, compare the filmed images
> to the original volumes.
>
> Film manufacturers may change the composition of film stocks. As a
> result, the Library may need to adjust density specifications. The
> Library will notify the Contractor in the event that such changes are
> made and provide a listing of the revised acceptable density ranges.
>
> **iii. Density variation, serial and monograph reels.** The Contractor
> shall note if background density (Dmax) readings vary by more than
> 0.20 within a serial reel ("S-" prefixed film number); or by more than
> 0.20 within an individual [volume]{.underline} on a monograph reel (no
> "S-" prefix).
>
> **iv. Reduction Ratio.** The reduction ratio shall be printed in
> eye-legible characters on the Technical Information target. New film
> is typically filmed at a reduction ratio of 12:1. The Contractor shall
> note if materials targeted at a specific reduction ratio (e.g. 12:1)
> appear to have been filmed at higher or lower reduction ratios. The
> Contractor shall measure and record the out-of-specification ratio on
> the inspection form.
>
> **v. Noncompliance with NLM Specifications.** The Contractor shall
> highlight any resolution or density readings that are not within the
> specified NLM ranges. The Contractor shall also use the space provided
> for "Quality Evaluation Notes" on the backs of inspection forms to
> record and further explain any other instances of perceived
> noncompliance.
>
> **vi. Inter-frame spacing.** The Contractor shall note where
> inter-frame spacing exceeds 50% of the average frame-to-frame
> distance.
>
> **vii. Image skew.** The Contractor shall note if images are skewed
> (tilted) more than 10% (approx. 9°) from parallel with the
> longitudinal axis of the film.
>
> **viii. Splices and retakes.** The Contractor shall note if any
> splices occur between the first or last item on a reel and the
> beginning or ending resolution (technical) target, except when the
> entire first or last volume on the reel has been refilmed in its
> entirety. The Contractor shall check to make sure that two frames have
> been filmed before and after any retakes of pages or targets (i.e.
> pages or targets refilmed because omitted or improperly filmed), and
> determine if the refilmed images appear other than in the exact
> location on the reel where the defect originally occurred. The
> Contractor shall note if the distance between any two splices is less
> than six (6) inches. The Contractor shall note if any splice has not
> been made using an ultrasonic welder.
>
> **ix. Leader/Trailer.** The Contractor shall note if a leader or
> trailer is fogged, is not the same thickness as the remainder of the
> film, is less than 20 inches in length, or is greater than 40 inches
> in length.
>
> **x. Backing.** The Contractor shall note the location on the film
> (volume/ year/issue/page) of any frames where failure to use a backing
> sheet has resulted in an image where the text on a page below the page
> being photographed shows through.
>
> **xi. Intentional duplicate exposures.** The Contractor shall note the
> location on the reel of any instance where the camera operator may
> have failed to photograph an intentional duplicate exposure needed to
> compensate for obvious contrast problems on text pages, or to enhance
> illustrations for viewing and printing purposes. The Contractor shall
> also note the occurrence of unwarranted duplicate exposures.
>
> **xii. Box labels.** The Contractor shall note if any microfilm box
> labels are placed on the wrong sides of boxes or do not conform with
> NLM specifications.
>
> **xiii. Button and string ties.** The Contractor shall note the
> absence of the button and string ties and provide them as needed when
> missing.
>
> **xiv. Physical defects - print master only or camera master.** The
> Contractor shall specify if physical defects on New Film print masts
> are present on the reels themselves or appear to have been duplicated
> from camera masters. If necessary, the Library will check the camera
> masters.
>
> **[9. OLD FILM - Specific Inspection Procedures.]{.underline}**
>
> Inspection forms for old NLM film and pre-1986 contractor-produced
> film shall be supplied by the Library. The majority of this film will
> be second-generation negatives, though first-generation camera masters
> may also be included in inspection shipments. The Contractor shall
> make certain that camera negative film is handled with special care.
>
> **a. Specifications, standards & recommended practice.** Most pre-1986
> contractor produced film was created using the Library's
> specifications and whatever standards or recommended practices might
> have been available at the time. The Library's specifications for
> resolution, density, reduction ratios, image orientation, etc. have
> remained somewhat consistent over the years, but targeting standards
> have not. Most reels will contain technical (resolution) targets, list
> the reduction ratio and include a scale for reduction ratio
> measurement and verification.
>
> Older NLM reels, produced in-house, were not created according to
> standards as stringent as those currently enforced by the Library. In
> some cases, historically valuable items were microfilmed with an
> emphasis on creating an access copy to reduce the risk of damaging the
> original material, rather than on producing film as complete as
> possible and containing images of the best possible quality. As a
> result, there is a greater likelihood that material will be missing
> and that the film will include text pages distorted along gutters and
> pages with bleedthrough, showthrough or other problems affecting
> legibility. Much of this film has been in relatively stable but less
> than ideal storage for many years.

**b. Bibliographic Inspection**

> **i. Serial reels.** Old Film serial reel inspection forms will
> typically contain sufficient bibliographic data to identify what is on
> each reel, but (unlike New Film) will not come with accompanying paper
> copies of reel contents targets or "irregularities" targets. The
> Contractor shall determine during the course of the frame-by-frame
> inspection of each reel whether or not the contents of the reel
> corresponds to the information on the inspection form and the box
> label. Any discrepancies shall be noted on the reverse of the
> inspection form (under the heading "TARGETS/BOX LABELS").
>
> **ii. Monograph reels.** Old Film monograph reels will be identified
> only by the (un-prefixed) NLM film numbers. Some film numbers may be
> "hyphenated" (e.g. "76-16\"). Inspection forms will not have any paper
> copies of reel contents targets or "irregularities" targets to use as
> guides. As part of the frame-by-frame inspection process, the
> Contractor shall identify, and record on the inspection form, any
> discrepancies between targets preceding monograph items and the
> material filmed.
>
> **iii. Use of the reader/printer to illustrate problems.** For some
> Old Film monograph reels, NLM may require that the Contractor produce
> reader/printer (paper) copies of bibliographic targets preceding each
> of the items, as well as the title pages of the items. By "title page"
> is meant the page at the beginning of a volume that typically contains
> the title, author, publisher and publication date of the work. If
> these elements appear on two separate pages, paper copies of both
> pages shall be printed. NLM will specify that the bibliographic
> targets and title pages need copying on the paperwork accompanying the
> shipment.
>
> In some instances, and on a limited basis, paper copy examples may
> also be needed to illustrate problems detected on the Old Reels (Old
> Film reels lack Irregularities" targets and may not have been
> subjected to quality control at the time they were produced). The
> Contractor's primary objective shall always be to note and record all
> bibliographic problems and discrepancies, physical defects and
> photographic problems in the appropriate spaces on the inspection
> forms. Once the inspection work has been done, upon reviewing the
> completed inspection forms, the Contractor shall use the following
> guidelines to determine if paper copy examples should be printed and
> attached to the inspection forms.

***Old Film - When to make paper copy examples.***

+-----------------------------------+-----------------------------------+
| **Inspection result (entire       | **Make paper copy examples of any |
| reel):**                          | other problems on reel?**         |
+-----------------------------------+-----------------------------------+
| **Missing pages / numbers /       | **No**                            |
| issues**                          |                                   |
+-----------------------------------+-----------------------------------+
| **Film emulsion containing text   | **No**                            |
| areas scratched**                 |                                   |
+-----------------------------------+-----------------------------------+
| **Film density is extremely low,  | **No**                            |
| high or both (density             |                                   |
| "checkerboarding")**              |                                   |
+-----------------------------------+-----------------------------------+
| **Reel contains photographic      | **No**                            |
| defects that affect text areas    |                                   |
| (fog; light or dark streaks;      |                                   |
| double exposures, etc.)**         |                                   |
+-----------------------------------+-----------------------------------+
| **Material on reel does not       | **Yes**                           |
| correspond with bibliographic     |                                   |
| data on inspection form and box   | **(Copy pages of serials that     |
| label**                           | contain title/volume/issue/year   |
|                                   | information; title pages of       |
|                                   | monographs.)**                    |
+-----------------------------------+-----------------------------------+

> **Paper copies shall be produced only after the inspection process has
> been completed, and only as needed to illustrate the severity of
> specific problems that affect the legibility of the text, as
> follows:**

***Old Film - paper copy examples.***

  ---------------------------------- ------------------------------------
  **Problem**                        **Reader/Printer Copies**

  **Blurred or out-of-focus text**   **1 paper copy example (max. 3 per
                                     reel)**

  **Text obscured / unreadable       **1 paper copy example (max. 3 per
  (entire phrases / sentences).**    reel)**

  **Gutter margin text loss (entire  **1 paper copy example (1 per
  words lost along entire length of  reel)**
  inner margins)**                   

  **Poor copy quality (faint or      **1 paper copy example (1 per
  unevenly printed text)**           reel)**

  **Severe bleedthrough / show       **1 paper copy example (max. 3 per
  through**                          reel)**
  ---------------------------------- ------------------------------------

> In all instances where the same problem affects text on a span of
> consecutive pages or repeatedly throughout a given reel, the
> Contractor shall make only **one** paper copy example to show how
> severe the problems is.
>
> **c. Technical & Physical Inspection**
>
> **i. Replacement of reels.** As noted in Section II.7.d., the
> Contractor shall replace metal or defective plastic reels with the new
> plastic reels provided by the Library on an "as needed" basis for this
> purpose. The Contractor shall make certain that all respooled film is
> correctly oriented and positioned on the new reels.
>
> **ii. Resolution.** Many reels of Old Film were photographed without
> resolution patterns. Where patterns are present on reels, a general
> performance expectation is that the 10.0 pattern should be resolved in
> the camera master for material filmed at a 12:1 reduction ratio.
> Likewise, at a 12:1 reduction ratio, the general expectation is that
> the 10.0 or 9.0 pattern should be resolved in the print master.
>
> **iii. Resolution pattern placement.** If technical (resolution)
> pattern targets are present on a reel of Old Film, readings shall be
> taken and entered on the inspection form as follows:
>
> \(a\) if patterns are filmed in an area of the frame which corresponds
> to where text has been filmed, read the patterns and enter the results
> on the inspection form;
>
> \(b\) if text extends beyond the corresponding area of the frame where
> patterns have been filmed, indicated "text beyond reso," read the
> patterns and enter the results on the inspection form;
>
> \(c\) if the patterns extend into an area of the frame corresponding
> to an area in which no text has been filmed, enter "reso beyond text,"
> read the **center pattern only** and enter the result on the
> inspection. Reading patterns in areas where no text appears does not
> convey any meaningful information.
>
> The Contractor shall also indicate if outer corner resolution patterns
> have been only partially filmed (i.e. are cut off at edge of film).
>
> **iv. Image skew.** The Contractor shall note if more than an
> occasional image is skewed (tilted) more than 10% (approx. 9 degrees)
> from parallel with the longitudinal axis of the film. Occasional skew
> shall not be noted.
>
> **v. Inter-frame spacing.** The Contractor shall note if spacing
> between images is irregular throughout the reel. Occasional irregular
> spacing shall not be noted.
>
> **vi. Splices.** The Contractor shall note and record the number and
> type (e.g. heat weld, tape splice) of splices on all Old Film reels
> and indicate if the splices are damaged. The Contractor shall not
> attempt to repair or replace splices.
>
> **vii. Leaders and trailers.** The Contractor shall note all instances
> where leaders and/or trailers are less than 20 inches in length,
> greater than 40 inches in length, or missing from the reel. The
> Contractor shall not add leaders or trailers to reels.
>
> **viii. Physical deterioration.** In addition to the physical defects
> noted in Section II.B.7.B, the Contractor shall note, for Old Film,
> all instances of physical deterioration including, but not limited to:
> redox, image silvering ("mirroring"), mold, fungus, vinegar odor,
> discoloration, powdering, brittleness, adhesion problems (emulsion
> sticking to separating from base), curl, etc.
>
> **[10. NEW AND OLD FILM - Quality Evaluation]{.underline}**
>
> Upon completion of the inspection process, the Contractor shall review
> completed inspection forms (and any reader/printer paper copy examples
> that have been attached to the forms), evaluate the results and
> indicate on the reverse of the inspection form one of the following:
>
> **a. The reel is of acceptable preservation quality.** The results of
> the technical and bibliographic evaluation indicate that density and
> resolution values fall within acceptable NLM ranges, no physical
> defects affect image areas, no deterioration is evident, and the
> filmed images of the volumes appear to be complete and in order. When
> duplicated in the future, text and illustrations are likely to remain
> clear and legible on the film copy and likewise on paper copies
> created using reader/printers (no reader/printer copies are required
> to illustrate acceptable film quality).
>
> **b. The reel is not of acceptable preservation quality but a legible
> film duplicate can be made.** The results of the technical and
> bibliographic evaluation indicate that density and resolution values
> may vary slightly from acceptable NLM ranges, but not to the extent
> that there would be a significant drop in text legibility if the film
> was duplicated. The Contractor shall indicate if the technical quality
> is marginal and note if NLM should check the legibility and image
> quality of a third-generation duplicate before accepting or rejecting
> the film. There may be evidence of redox blemishes or "vinegar"
> syndrome, but not to the extent that the film cannot be duplicated to
> produce a legible copy. The filmed images of the volumes appear to be
> complete and in order. Paper copies made in the future from a
> third-generation duplicate would vary somewhat in quality. Only such
> paper copies as are needed to provide examples of text legibility
> problems, as specified in Section III.B.7.a.iii, shall be provided. No
> additional paper copies are required unless the Contractor, after
> reviewing a completed inspection form, determines there is a
> particular quality issue that requires illustration.
>
> **c. The reel is not of acceptable preservation quality and the
> legibility of any duplicates and reader/printer copies cannot be
> guaranteed.** The results of the technical and bibliographic
> evaluation indicate the presence of one or more of the following
> problems: density is clearly too high or too low throughout the reel;
> there is density "checkerboarding" including extremes of high and low
> density throughout the reel; resolution patterns photographed in areas
> of frames corresponding with where text has been filmed indicate poor
> camera system resolving power \-- or no patterns were filmed at all;
> pages are missing or blurred; text is missing or illegible; entire
> portions of volumes (issues, numbers, sections, chapters, etc.) are
> missing; physical defects affect text areas; text is obscured by redox
> blemishes to the point where it is unreadable; physical deterioration
> has reached the extent where the film cannot be duplicated. Only such
> paper copies as are needed to provide examples of text legibility
> problems, as specified in Section III.B.7.a.iii, shall be provided. No
> additional paper copies are required unless the Contractor, after
> reviewing a completed inspection form, determines there is a
> particular quality issue that requires illustration.
>
> **d. The original paper versions of the material filmed need to be
> examined and compared to the film in order to adequately determine the
> quality of the filmed images.** A quality evaluation cannot be made.
> It cannot be determined by looking at the film or by paper copy
> examples of pages whether legibility problems are related to
> microphotographic processes or to optical characteristics of the
> filmed volumes. The Library will need to compare the filmed images to
> the original volumes to determine the quality of the reel. No
> additional paper copies shall be made.

**[11. Standards of Performance]{.underline}**

> The Contractor shall maintain a level of quality control which will
> ensure compliance with the standards of performance listed below. The
> Project Officer or other designated Library staff members will review
> all completed inspection forms and, on a regular basis, compare the
> Contractor's inspection results to the reels. Where inspection results
> are found not to be in compliance, the Contractor shall re-inspect the
> reels in question, at no extra cost to the Government, within a period
> of ten (10) working days. After an initial contract start-up period of
> one month, all the following requirements shall be met:
>
> a\. On a weekly basis, using only the containers specified herein, the
> Contractor shall pick up shipments from the Library and return
> inspected shipments to the Library complete and on time.
>
> b\. The Contractor shall carefully, thoroughly and accurately inspect
> every reel of microfilm to ensure compliance with the specifications
> for resolution and density, bibliographic completeness, and freedom
> from defects, that are described in the Statement of Work. Completed
> inspection forms for reels of New Film shall demonstrate that
> Contractor inspection staff have a working familiarity with the NLM
> preservation microfilming targeting, density, resolution and other
> relevant guidelines as described in
> \<http://www.nlm.nih.gov/psd/pcm/pcmsow.html\>, "Preservation
> Microfilming," Parts 1 and 2.
>
> c\. The Contractor shall provide the Library with an evaluation, based
> on a review of the inspection results, of the potential preservation
> quality of both New and Old NLM film.
>
> d\. The Contractor shall thoroughly and accurately complete the
> microfilm inspection forms supplied by the Library for each reel of
> film submitted for inspection.
>
> e\. The Contractor shall wear clean, white, lint-free cotton gloves
> (or gloves made of other material that meet with NLM's approval) at
> all times when handling NLM film.
>
> f\. At no time shall any reel of NLM film be subjected to potential
> damage resulting from the Contractor's poor handling or shipping
> practices; from defective, dirty or poorly maintained inspection and
> copying equipment; or from exposure to food, drink or tobacco smoke or
> other airborne pollutants in the Contractor's work or storage areas;
> or from exposure to extremes of temperature and/or relative humidity
> in the Contractor's pickup & delivery vehicles, inspection areas or
> storage areas. The Contractor shall use a reader/printer to print
> paper copies of microfilmed pages only as needed to illustrate text
> legibility problems, as specified in the Statement of Work.
>
> g\. The Contractor shall have in place a plan for responding to fire,
> water or other emergencies that may put NLM film at risk, as well as
> the name, address and phone number of a facility (to be approved by
> the Library in advance of performing the work) where wet NLM film will
> be sent for drying. Additionally, the Contractor shall be familiar
> with and make available to inspection staff the information contained
> in Appendix C, "NLM wet film response and handling procedures."
>
> h\. Inaccuracies greater than 2% in identifying and recording
> important technical, bibliographic or physical defects will be
> considered unacceptable and shipments submitted to the Library with
> this inaccuracy rate may be returned to the Contractor for
> re-inspection.

**12. List of Appendices**

**[Appendix A:]{.underline} Sample Inspection Forms**

**1. NLM OLD FILM SERIAL MICROFILM INSPECTION FORM (p. 1-2)**

**2. NLM NEW FILM SERIAL MICROFILM INSPECTION FORM (p. 1-2)**

**3. NLM OLD FILM MONOGRAPH MICROFILM INSPECTION FORM (p. 1-2)**

**4. NLM NEW FILM MONOGRAPH MICROFILM INSPECTION FORM (p. 1-2)**

**[Appendix B:]{.underline} Reference Materials**

**[Appendix C:]{.underline} NLM Wet Film Response and Handling
Procedures**

**Appendix A. Sample Inspection Forms**

**NLM OLD FILM SERIAL MICROFILM INSPECTION FORM (p. 1 of 2)**

**Film No. S** **Inspector** **Shipment**
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline} **Title** **Reduction
Ratio:** [:1]{.underline}

**Volumes** **Producer** **Generation:** [Print Master]{.underline}

**Years** **Parts/Sections (etc).**
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Reduction Ratio changes?** (note where on reel; indicate if
measurement is taken): [\_\_\_\_\_\_\_\_\_\_\_\_\_\_\
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Resolution Patterns: None on reel Filmed Correctly** **Wrong
orientation [\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}**

**Outer patterns beyond text area of pages** (outer patterns not read)

**Other problems?** (describe irregularity):
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Resolution Pattern Readings (as applicable):**

1\. **START 2. RETAKE 3. RETAKE 4. RETAKE 5. END**

(UL) (UR) (UL) (UR) (UL) (UR) (UL) (UR) (UL) (UR)
[\_\_\_\_\_]{.underline}

(CTR) (CTR) (CTR) (CTR) [\_]{.underline} (CTR) [\_\_\_\_]{.underline}

(LL) (LR) (LL) (LR) (LL) (LR) (LL) (LR) (LL) (LR)
[\_\_\_\_\_]{.underline}

**Resolution Target Background Density (Dmax - as applicable):**

1\. 2. 3. 4. 5. [\_\_\_\_\_]{.underline}

**Clear Base (base plus fog) Density:**
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Image Background Density (Dmax) - do NOT take readings on covers or
advertisements:**

1\. Page/area taken 5. Page/area taken [\_\_\_\_\_\_\_\_\_
\_\_\_\_]{.underline}

2\. Page/area taken 6. Page/area taken [\_\_\_\_\_\_\_\_\_\_\_
\_\_]{.underline}

3\. Page/area taken 7. Page/area taken [\_\_\_ \_\_\_\_\_\_\_\_
\_]{.underline}

4\. Page/area taken 8. Page/area taken [\_\_\_\_\_\_\_\_\_\_
\_\_\_]{.underline}

**Problems taking density readings? List reason:**
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Filming Problems:**

**Blurred ( ) out-of-focus ( ) text** (specify vol. / issue /
pages)**:**
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Vol(s) Part(s) Issue(s) missing or out of sequence** (attach copies of
pp. before & after gap):

[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Pages missing or out of sequence** (attach copies of pp. before &
after gap**)**:
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Pages misnumbered** (list sequence, e.g. "230, 232, 233, 231\"):
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Vol(s) Part(s) Issue(s)** **misnumbered**:
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Text Obscured or Unreadable** (specify if along gutter; attach
specimen copies of pages):
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**NLM OLD FILM SERIAL MICROFILM INSPECTION FORM (p. 2 of 2)**

**Bleedthrough/Showthrough**:
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Poor copy quality (original text)**:
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Poor duplication quality (filmed image)**:
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Images Skewed** **; Irregular Spacing** ; **Overlap**
[\_\_\_\_\_\_\_\_\_]{.underline}

[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Lacking 2 frames before & after retake** (specify location on reel):
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Other (include specimen print-out copies as needed):**
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**TARGETS / BOX LABELS:**

Do reel contents correspond with information on targets and box labels?
If not, indicate discrepancy: [\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

Attach print-outs of pages of the filmed material that clearly indicate
the title, volume(s), issue(s), number(s) and year(s) included on reel.

**PHYSICAL DEFECTS** **Specify problem; note if major or minor; indicate
where located on reel:**

**Redox Image silvering Mold/Fungus Vinegar odor Discoloration
[\_\_\_\_\_\_\_\_\_\_]{.underline}**

**Scratches Gouges Pressure marks Static marks Dust Foreign matter
[\_\_\_\_\_\_]{.underline} Fingerprints Reticulation Water spots Rippled
edges Nicked edges [\_\_\_\_\_\_\_\_\_]{.underline}**

**Mottle (cloudy, blotchy appearance)** **Brittleness Adhesion Curl**
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Other / Describe problem:
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
]{.underline}**

**Where on reel?**
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Major? (affects text area of film) Minor? (does not involve any text
areas) [\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}**

**PHOTOGRAPHIC DEFECTS Specify problem; note if major or minor; indicate
where located on reel:**

**Blank film Dark streaks Dark streaks Double exposure Edge fog Jam
[\_\_\_\_\_\_ ]{.underline}**

**Washboard Checkerboarding (high/low density images throughout) Foreign
matter [\_\_\_\_\_\_\_]{.underline}**

**Where on reel?**
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Major? (affects text area of film) Minor? (does not involve any text
areas)** [\_\_\_\_\_\_\_\_\_\_]{.underline}

[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**OTHER: SPLICES:**

**Leader: short \[ \] long \[ \] \[ \] Less than 6\" apart \[ \]
defective \[ \] in Print Master**

**Trailer: short \[ \] long \[ \]** **NUMBER OF SPLICES IN REEL:**

**Acid-free tie missing? \[ \] Unnecessary duplicate exposures (stop at
10) \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

**NLM NEW FILM SERIAL MICROFILM INSPECTION FORM (p. 1 of 2)**

**Film No. S** **Inspector** **Shipment**
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline} **Title** **Reduction
Ratio:** [:1]{.underline}

**Volumes** **Producer** **Generation:** [Print Master]{.underline}

**Years** **Parts/Sections (etc).**
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Resolution Pattern Readings:**

1\. **START 2. END**

(UL) (UR) **Background** (UL) (UR) **Background**

(CTR) **Density (Dmax):** (CTR) **Density (Dmax):**

(LL) (LR) (LL) (LR) [\_\_\_\_\_]{.underline}
[\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Clear Base (base plus fog) Density :** \_\_\_\_\_\_\_\_\_\_

**Image Background Density (Dmax) - do NOT take readings on covers or
advertisements:**

1\. Page/area taken 5. Page/area taken
[\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

2\. Page/area taken 6. Page/area taken
[\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

3\. Page/area taken 7. Page/area taken
[\_\_\_\_\_\_\_\_\_\_\_]{.underline}

4\. Page/area taken 8. Page/area taken
[\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Filming Problems NOT noted on "Irregularities" or other Targets filmed
with the text:**

**Note: Make copies as needed to illustrate problem, but place reel on
reader/printer only if necessary for this purpose.**

**Blurred ( ) out-of-focus ( ) text** (specify vol. / issue / pages:
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Vol(s) Part(s) Issue(s) missing or out of sequence** (specify)**:
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}**

**[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}**

**Pages missing** (attach copies of pp. before & after gap):
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Pages out of sequence** (list sequence, e.g. "230, 232, 233, 231\" but
text reads in correct order): [\_\_\_\_\_\_\_\_\_\_\_]{.underline}

[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Pages misnumbered** (e.g. "pp. 241-245 numbered 341-345\" but text
reads in correct order): [\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Vol(s) Part(s) Issue(s)** **misnumbered**:
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Text Obscured or Unreadable** (specify if along gutter)**:**
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**NLM NEW FILM SERIAL MICROFILM INSPECTION FORM (p. 2 of 2)**

**Filming Problems NOT noted on "Irregularities" or other Targets filmed
with the text**(cont.)**:**

**Bleedthrough/Showthrough**:
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Poor copy quality (original text)**:
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Poor duplication quality (filmed image)**:
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Images Skewed ; Irregular Spacing** ; **Overlap**
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Lacking 2 frames before & after retake** (specify location on reel)
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Frame(s) not properly masked** ; **Backing sheet not used**
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Other (include specimen print-out copies as needed):**
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**TARGETS missing, in wrong order, misspelled (specify below):**

**SINGLE** **REPEATING (specify location)**

START Eye-Legible Bib for individual vol(s)/ part(s):

Filming Contractor
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Film Number (start) \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Foldout:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Reel Contents (start) **Reel Contents Target does not match:**

Technical Information \[ \] Box Label \[ \] Title Page(s)

\[ \] Full Bib \[ \] Order of vols on film

\[ \] Eye-legible Bib

**OTHER (specify problem and where located on reel):**
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**PHYSICAL DEFECTS** **Specify problem; note if major or minor; indicate
where located on reel:**

**Scratches Gouges Pressure marks Static marks Dust Foreign matter
Fingerprints Reticulation Water spots Rippled edges Nicked edges**
[\_\_\_\_\_\_]{.underline}

**Mottle (cloudy, blotchy appearance)**
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Where on reel?**
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Minor? (does not involve text)**
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**PHOTOGRAPHIC DEFECTS Specify problem; note if major or minor; indicate
where located on reel:**

**Blank film Dark streaks Dark streaks Double exposure Edge fog
[\_]{.underline} Jam** [\_\_\_\_\_]{.underline}

**Washboard Checkerboarding (high/low density images throughout) Foreign
matter** [\_\_\_\_\_\_\_]{.underline}

**Where on reel?**
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**Minor? (does not involve text)**
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**OTHER: SPLICES:**

**Overfilled reel? \[ \] \[ \] Less than 6\" apart \[ \] defective \[ \]
in Print Master**

**Acid-free tie missing? \[ \]**

NOTES:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**NLM OLD FILM MONOGRAPH MICROFILM INSPECTION FORM \[ \] NLM \[ \] 3rd
PARTY SALE**

**(p. 1 of 2)**

**FILM NO.** \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
**INSPECTOR** \_\_\_\_\_\_\_\_\_\_\_\_\_\_ **SHIPMENT**
\_\_\_\_\_\_\_\_\_\_

**VOLS/EDS/PARTS** \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ **PRODUCER**
\_\_\_\_\_\_\_\_\_\_\_\_\_\_ **EDUCTION RATIO** [: 1]{.underline}

**YEARS** \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ **DATE
PRODUCED** \_\_\_\_\_\_\_\_\_

**GENERATION** **\[ \] CMN \[ \] PM \[ \] SC \[ \] POSITIVE FILM**

**\[ \] REDUC. RATIO CHANGES** (note ratio and
location):\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**RESOLUTION READING**

**START RETAKE END**

(UL)\_\_\_\_\_(UR)\_\_\_\_\_ (UL)\_\_\_\_\_(UR)\_\_\_\_\_
(UL)\_\_\_\_\_(UR)\_\_\_\_\_

(CTR)\_\_\_\_\_ (CTR)\_\_\_\_\_ (CTR)\_\_\_\_\_

(LL)\_\_\_\_\_(LR)\_\_\_\_\_ (LL)\_\_\_\_\_(LR)\_\_\_\_\_
(LL)\_\_\_\_\_(LR)\_\_\_\_\_

**RESO TARGET DENSITY**

\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_

**CLEAR BASE DENSITY** \_\_\_\_\_\_\_\_\_\_

**IMAGE BKGD DENSITY** (Numbers 1 - 16 refer to the sequential volumes
on the reel)

**1 2 3 4 5 6 7 8**

1.\_\_\_\_\_\_ 1.\_\_\_\_\_\_ 1.\_\_\_\_\_\_ 1.\_\_\_\_\_\_
1.\_\_\_\_\_\_ 1.\_\_\_\_\_\_ 1.\_\_\_\_\_\_ 1.\_\_\_\_\_\_

2.\_\_\_\_\_\_ 2.\_\_\_\_\_\_ 2.\_\_\_\_\_\_ 2.\_\_\_\_\_\_
2.\_\_\_\_\_\_ 2.\_\_\_\_\_\_ 2.\_\_\_\_\_\_ 2.\_\_\_\_\_\_

3.\_\_\_\_\_\_ 3.\_\_\_\_\_\_ 3.\_\_\_\_\_\_ 3.\_\_\_\_\_\_
3.\_\_\_\_\_\_ 3.\_\_\_\_\_\_ 3.\_\_\_\_\_\_ 3.\_\_\_\_\_\_

AVG\_\_\_\_\_ AVG\_\_\_\_\_ AVG\_\_\_\_\_ AVG\_\_\_\_\_ AVG\_\_\_\_\_
AVG\_\_\_\_\_ AVG\_\_\_\_\_ AVG\_\_\_\_\_

**9 10 11 12 13 14 15 16**

1.\_\_\_\_\_\_\_ 1.\_\_\_\_\_\_ 1.\_\_\_\_\_\_ 1.\_\_\_\_\_\_
1.\_\_\_\_\_\_ 1.\_\_\_\_\_\_ 1.\_\_\_\_\_\_ 1.\_\_\_\_\_\_

2.\_\_\_\_\_\_\_ 2.\_\_\_\_\_\_ 2.\_\_\_\_\_\_ 2.\_\_\_\_\_\_
2.\_\_\_\_\_\_ 2.\_\_\_\_\_\_ 2.\_\_\_\_\_\_ 2.\_\_\_\_\_\_

3.\_\_\_\_\_\_\_ 3.\_\_\_\_\_\_ 3.\_\_\_\_\_\_ 3.\_\_\_\_\_\_
3.\_\_\_\_\_\_ 3.\_\_\_\_\_\_ 3.\_\_\_\_\_\_ 3.\_\_\_\_\_\_

AVG\_\_\_\_\_ AVG\_\_\_\_\_ AVG\_\_\_\_\_ AVG\_\_\_\_\_ AVG\_\_\_\_\_
AVG\_\_\_\_\_ AVG\_\_\_\_\_ AVG\_\_\_\_\_

Record image densities to two decimal places. Round averages to one
decimal place. Round .05 upward.

**NLM OLD FILM MONOGRAPH MICROFILM INSPECTION FORM \[ \] NLM \[ \] 3rd
PARTY SALE**

**(p. 2 of 2)**

**Compare the following (when present) and note discrepancies.** (Check
words and numbers, but not spelling)

**Box Label**
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

**Film Number Target**
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**Reel Contents Target**
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**Full Bib Target**
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**Eye-legible Bib Target**
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**Title Pages**
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**Order of volumes on reel**
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**Problems NOT noted on In-text or Irregularities Target** (Describe and
note location)

Vol/pt/issue missing, out of sequence
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Pages missing, out of sequence
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Vol/pt/issue/page misnumbered or numbered irregularly
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Text obscured (1 entire word or more difficult to
read/illegible/missing)
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Bleedthrough, poor print quality, poor contrast (if severe)
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Other
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**Physical Defects** (Circle problem and note location)

**All** tears; nicks; reticulated emulsion; redox on leader or
elsewhere; image silvering; mold; fungus; curl; odor; discoloration;
excessive brittleness; adhesion
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Defects that **obscure 1 full word of text or one full letter/number in
table or graph [OR]{.underline} penetrate image layer or emulsion**
(scratches, gouges, streaks, fingerprints, fog, pressure marks, etc.)
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**Splices**: \[ \] Damaged

\[ \] Tape used

\[ \] Between Start / End (circle one) \[ \] Reso Tgt and adjacent 10
pages

\[ \] In: PM / SC (circle one)

**Container:** \[ \] Damaged

\[ \] Brittle

\[ \] Replaced by MicroMedia

**Label:** \[ \] Loose or damaged

**Reel**: \[ \] Metal

\[ \] Plastic reel bent or split

\[ \] Replaced by MicroMedia

**Film:** \[ \] Miswound

\[ \] Miswind corrected by MicroMedia

\[ \] Leader / Trailer less than 18\" (circle one)

\[ \] Reel overfilled

\[ \] Sprocketed film

\[ \] B&S Tie missing

**NLM NEW FILM MONOGRAPH MICROFILM INSPECTION FORM (p. 1 of 2)**

**FILM NO.** \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
**INSPECTOR** \_\_\_\_\_\_\_\_\_\_\_\_\_\_ **SHIPMENT**
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**VOLS/EDS/PARTS** \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ **PRODUCER** [Pres
Res]{.underline} **REDUCTION RATIO** [: 1]{.underline}

**YEARS \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \[ \] REDUC.
RATIO CHANGES**

**GENERATION** [Print Master]{.underline}

**FRAME COUNT** \_\_\_\_\_\_\_\_\_\_\_\_

**RESOLUTION READINGS:**

**START RETAKE RETAKE RETAKE END**

(UL)\_\_\_\_\_(UR)\_\_\_\_\_ (UL)\_\_\_\_\_(UR)\_\_\_\_\_
(UL)\_\_\_\_\_(UR)\_\_\_\_\_ (UL)\_\_\_\_(UR)\_\_\_\_\_
(UL)\_\_\_\_\_(UR)\_\_\_\_\_

(CTR)\_\_\_\_\_ (CTR)\_\_\_\_\_ (CTR)\_\_\_\_\_ (CTR)\_\_\_\_\_
(CTR)\_\_\_\_\_

(LL)\_\_\_\_\_(LR)\_\_\_\_\_ (LL)\_\_\_\_\_(UR)\_\_\_\_\_
(LL)\_\_\_\_\_(LR)\_\_\_\_\_ (LL)\_\_\_\_\_(LR)\_\_\_\_\_
(LL)\_\_\_\_\_(LR)\_\_\_\_\_

**RESO TARGET DENSITY**

\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_

**CENTERING MARK DENSITY** First \_\_\_\_\_\_\_\_\_\_ Last
\_\_\_\_\_\_\_\_\_\_

**CLEAR BASE DENSITY** \_\_\_\_\_\_\_\_\_\_

**IMAGE BKGD DENSITY** (Numbers 1 - 16 refer to the sequential volumes
on the reel)

**1 2 3 4 5 6 7 8**

1.\_\_\_\_\_\_ 1.\_\_\_\_\_\_ 1.\_\_\_\_\_\_ 1.\_\_\_\_\_\_
1.\_\_\_\_\_\_ 1.\_\_\_\_\_\_ 1.\_\_\_\_\_\_ 1.\_\_\_\_\_\_

2.\_\_\_\_\_\_ 2.\_\_\_\_\_\_ 2.\_\_\_\_\_\_ 2.\_\_\_\_\_\_
2.\_\_\_\_\_\_ 2.\_\_\_\_\_\_ 2.\_\_\_\_\_\_ 2.\_\_\_\_\_\_

3.\_\_\_\_\_\_ 3.\_\_\_\_\_\_ 3.\_\_\_\_\_\_ 3.\_\_\_\_\_\_
3.\_\_\_\_\_\_ 3.\_\_\_\_\_\_ 3.\_\_\_\_\_\_ 3.\_\_\_\_\_\_

AVG\_\_\_\_\_ AVG\_\_\_\_\_ AVG\_\_\_\_\_ AVG\_\_\_\_\_ AVG\_\_\_\_\_
AVG\_\_\_\_\_ AVG\_\_\_\_\_ AVG\_\_\_\_\_

**9 10 11 12 13 14 15 16**

1.\_\_\_\_\_\_\_ 1.\_\_\_\_\_\_ 1.\_\_\_\_\_\_ 1.\_\_\_\_\_\_
1.\_\_\_\_\_\_ 1.\_\_\_\_\_\_ 1.\_\_\_\_\_\_ 1.\_\_\_\_\_\_

2.\_\_\_\_\_\_\_ 2.\_\_\_\_\_\_ 2.\_\_\_\_\_\_ 2.\_\_\_\_\_\_
2.\_\_\_\_\_\_ 2.\_\_\_\_\_\_ 2.\_\_\_\_\_\_ 2.\_\_\_\_\_\_

3.\_\_\_\_\_\_\_ 3.\_\_\_\_\_\_ 3.\_\_\_\_\_\_ 3.\_\_\_\_\_\_
3.\_\_\_\_\_\_ 3.\_\_\_\_\_\_ 3.\_\_\_\_\_\_ 3.\_\_\_\_\_\_

AVG\_\_\_\_\_ AVG\_\_\_\_\_ AVG\_\_\_\_\_ AVG\_\_\_\_\_ AVG\_\_\_\_\_
AVG\_\_\_\_\_ AVG\_\_\_\_\_ AVG\_\_\_\_\_

Record image densities to two decimal places. Round averages to one
decimal place. Round .05 upward.

**NLM NEW FILM MONOGRAPH MICROFILM INSPECTION FORM (p. 2 of 2)**

**TARGETS missing, in wrong order, misspelled** (specify problem)
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_Start
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Filming
Contractor\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Film Number (start) \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Copyright
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Reel Contents (start) \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Borrowed From
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Technical Information \_\_\_\_\_\_\_\_\_\_\_\_\_\_ Resolution (start)
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Resolution (end) \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Reel Contents
(end) \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Film Number (end) \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ End of Reel, Please
Rewind \_\_\_\_\_\_\_\_\_

**Repeating** (give location)

Full Bib
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Eye-legible Bib for individual vols/parts
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Two blank frames
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Foldout\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Resolution (retakes of entire volume/title)
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**Reel Contents Target does not match:**

\[ \] Box Label \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \[ \] Title Pages
\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\[ \] Full Bib \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \[ \] Order of
volumes on film

\[ \] Eye-legible Bib \_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**FILMING PROBLEMS** **[not]{.underline} noted on In-text or
Irregularities Target**

Vol/pt/issue missing, out of sequence
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Pages missing, out of sequence
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Vol/pt//issue numbering irregular
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Page numbering irregular
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Vol/pt/issue misnumbered
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Pages misnumbered (if frame contains no correct page number)
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Text obscured **in gutter** (partial or entire words difficult to
read/illegible/missing)\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Text obscured **not in gutter** (1 entire word or more difficult to
read/illegible/missing)
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Bleedthrough, poor print quality, poor contrast (if severe)
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Required dup exposures missing
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Images skewed, irregularly spaced, overlapping; blips missing or
incorrectly placed; 2 frames before and after retakes omitted;
distracting images; frames not properly masked; backing sheet not used;
etc. \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Other
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**PHYSICAL DEFECTS if in text area [or]{.underline} if emulsion
penetrated**

Scratches, gouges, pressure marks, streaks, static marks, fog, dust,
foreign matter, fingerprints, emulsion reticulated, waterspots,
deposits, etc.
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**OTHER**

Leader \[ \] Short \[ \] Long Trailer \[ \] Short \[ \] Long

Film \[ \] Miswound \[ \] Overfilled \[ \] B&S Tie missing
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Unnecessary dup exp stop at 10 count \_\_\_\_\_\_\_\_\_\_\_\_\_

**Splices**

\[ \] Before AND after vol, retake Reso Tgt absent:

\[ \] Less than 6\" apart

\[ \] Faulty

\[ \] In print masterCount excl l/t \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**Appendix B. Reference Materials.**

**[1. Microfilming standards and recommended practice]{.underline}
(note: latest published revisions apply in all instances)**

> [ANSI/AIIM MS14, Information and Image Management \-- Specifications
> for 16mm and 35mm Roll Microfilm]{.underline}.
>
> [ANSI/AIIM MS18, Information and Image Management \-- Splices for
> Imaged Film - Dimensions and Operational Constraints]{.underline}.
>
> [ANSI/AIIM MS23, Standard Recommended Practice \-- Production,
> Inspection, and Quality Assurance of First-Generation, Silver
> Microforms of Documents]{.underline}.
>
> [ANSI/AIIM MS43, Standard Recommended Practice \-- Operational
> Procedures \-- Inspection and Quality Control of Duplicate Microforms
> of Documents and from COM]{.underline}.

[ISO18911, Imaging Materials \-- Processed Safety Photographic Films --
Storage Practices]{.underline}.

> [ISO18902, Imaging Materials \-- Photographic Processed Films, Plates
> and Papers \-- Filing Enclosures and Storage Containers]{.underline}.
>
> [SMPTE (Society of Motion Picture and Television Engineers)
> Recommended Practice RP15, Calibration of Densitometers used for
> Black-and-White Photographic Density Measurements]{.underline}.

**[2. Sources]{.underline}**

Association for Information and Image Management International (AIIM)

1100 Wayne Avenue, Suite 1100

Silver Spring, MD 20910

phone: 301-587-8202; web: http://www.aiim.org

American National Standards Institute (ANSI)

11 West 42nd Street

New York, NY 10036

phone: 212-642-4900; web: http://web.ansi.org

National Institute of Standards and Technology (NIST)

Public Inquiries Unit, A903

Gaithersburg, MD 20899-0001

phone: 301-975-6478; web: http://www.nist.gov

Photographic & Imaging Manufacturers Association (PIMA)

550 Mamaroneck Ave., Suite 307

Harrison, NY 10528-1612

phone: 914-698-7603; email: <natlstds@pima.net>

**Appendix C. NLM Wet Film Response and Handling Procedures.**

The Contractor shall review the following NLM film emergency response
and handling plan, inform Contractor staff that these procedures are
available, and have a copy posted in an area accessible to all
Contractor staff.

> **1. Emergency Procedures** **Phone contact list:** If leakage or
> flooding occurs in the Contractor's facility to the extent that NLM's
> stored materials get wet, or if a fire has been extinguished resulting
> in NLM's stored materials getting wet, the contractor shall notify one
> of the following, listed in priority order:

**NLM Microfilm - Fire/Water Emergency Contact List**

HOME WORK

Walter Cybulski 301-570-3363 301-496-2690

Karen Sinkule 301-986-4740 301-435-7117

Vic Clunet 301-625-2954 301-402-1345

Lida Taghinia 301-217-0996 301-435-7118

Margaret Byrnes 301-493-8346 301-435-7110

Mary Kate Dugan 301-581-0109 301-435-7113

or 202-686-1277

If none of the above are available, contact (in order of preference):

> \(1\) Preservation and Collection Management Office 301-496-8124

\(2\) Main Office, Public Services Division 301-496-5501

> The home phone numbers of individuals listed above are provided solely
> for the specified purpose described above and are not to be made
> available outside of this contract.
>
> If flooding or leakage is restricted to the floor level below storage
> shelving, does not come into contact with any of NLM's stored
> materials and can be readily controlled and cleaned up; and if
> temperature and humidity can be brought under control within a 4 hour
> period, the contractor shall notify one of the following (listed in
> priority order) during normal Library business hours:

Walter Cybulski 301-496-2690

Karen Sinkule 301-435-7117

Vic Clunet 301-402-1345

Lida Taghinia 301-435-7118

> The contractor shall fax (301-496-2864), within 24 hours of
> occurrence, a detailed report regarding the water emergency, actions
> taken, and confirmation that temperature and humidity conditions were
> stabilized within a four hour period.
>
> **2. Basic water emergency steps.** The contractor shall take the
> following steps in the event of a water emergency that results in NLM
> materials getting wet:
>
> **Control of water problem.** Stop water from coming into areas where
> NLM material is stored. The Contractor shall have available for this
> purpose a supply of sturdy (5 mil) inert plastic sheeting. Once the
> problem has been corrected and it has been determined that there is no
> electrical /water hazard, use a portable dehumidifier and large
> portable fans as needed to circulate and dry the air.
>
> **Protection of NLM materials.** When the water problem has been
> brought under control and it has been determined that the affected
> area(s) of the facility can be safely entered and worked in, the
> Contractor shall identify the extent to which water has affected NLM
> microfilm and protect remaining dry NLM materials by placing them in
> the plastic storage containers used for shipping the reels. Under no
> circumstances shall the Contractor place wet materials (film, film
> boxes or inspection-related paperwork) together with dry reels and
> related paperwork in the same container. Procedures for dealing with
> wet materials are described below. If necessary, drape the containers
> with plastic sheeting to further reduce the risk of moisture
> penetration until the containers can be safely removed from the area.
>
> **Seriousness of water problem.** In the event that the water problem
> is not likely to be immediately controlled, if no NLM film has gotten
> wet, using the plastic shipping containers, the Contractor shall
> remove NLM film from the area affected by the water problem and make
> arrangements to have NLM's materials removed from the contractor's
> facility and safely returned to the Library.

**3. Recovery procedures.**

> **Drying wet microfilm.** The Contractor shall assume responsibility
> for drying wet NLM microfilm reels within 48 hours. Wet film can be
> dried (a) by the Contractor, provided the Contractor has film
> processing equipment that can be used for this purpose and meets with
> NLM's approval; or (b) by experienced film technicians at a film
> processing laboratory approved by NLM prior to the beginning of the
> project. Should it become likely that the Contractor will not be able
> to have NLM film dried within 48 hours, the contractor shall
> immediately contact, in the order listed, [one]{.underline} of the
> individuals or offices included in the "NLM Microfilm - Fire/Water
> Emergency Contact List" (see above).
>
> **Salvage of materials.** The Contractor shall use the following
> procedures in the event wet film has to be salvaged and either dried
> in the Contractor's facility or shipped to a facility pre-approved by
> NLM for drying:
>
> **Procedures for the Salvage of Wet [Containers]{.underline}.**
>
> Wearing plastic gloves at all times, the Contractor shall carefully
> remove microfilm reels from any boxes that have gotten entirely or
> partially wet. The Contractor shall not unspool NLM film from wet
> reels or wipe any film surface dry. If **NO** water has come into
> contact with the microfilm itself, the Contractor shall carefully dry
> the plastic spool with a clean lint-free cloth, secure the film with a
> new acid-free string tie, and place the film in a new acid-free box.
> Immediately, using pencil only, the Contractor shall transcribe the
> film number, title, year, volume, edition, part and any other label
> data onto the new microfilm box. NLM will re-label the boxes after
> they are returned to the Library.
>
> **Procedures for the Salvage of Wet [Microfilm]{.underline}.** If
> microfilm is wet, wearing plastic gloves at all times, the Contractor
> shall remove the film as wound on its plastic reel from the wet box
> and copy the film number, title, year, volume, edition, part and any
> other label data onto an inventory sheet. The Contractor shall not
> unspool wet NLM film from reels or wipe any film surface dry. The
> Contractor shall remove the wet paper string tie; secure the film on
> the plastic spool with a rubber band; and completely submerge the
> rubber-banded reel of film in a lidded, dark container and cover
> completely with cool (below 65°F at all times), clean water. The
> Contractor shall not attempt to "air dry" any reels of NLM film that
> have gotten wet.
>
> **Containers used for the immersion and transport of wet film** shall
> be: made of materials that will in no way affect the film; not used
> for any other purpose; wiped clean before being used for film salvage;
> sturdy enough to support the combined weight of the film and water
> placed inside them; and capable of being closed securely so that film
> will not be spilled out during transport to a film processing facility
> that meets with NLM's approval. A heavy duty wheeled plastic garbage
> cans with screw-lock lid is recommended to facilitate transport. Water
> shall be kept cool and completely cover all the film at all times in
> any container used for this purpose. Containers shall be filled only
> to a level that makes it feasible to move them without risk of
> breakage, collapse, spillage or injury to the contractor's staff.
> Containers used for this purpose shall not permit the entry of light
> when covers are securely in place. Containers shall be tightly closed
> immediately after filling and not opened except at the film processing
> agency for drying. A copy of the microfilm number/title/contents list
> matching the contents of the container shall be secured to the
> container using heavy duty packing tape. Copies shall be faxed to the
> Project Officer (301-496-2864) as soon as possible during regular
> Library business hours.
>
> **Wet film boxes, ties and related paperwork.** The Contractor shall
> place wet film boxes, ties and any related paperwork in a separate
> container and at no time allow them to be placed in an enclosed area
> or container together with salvaged NLM microfilm.