###### V4

##  **Personal Digital Assistant (PDA)** 

## **Device Statement of Need for the 2006 Census Test**

> **FINAL 6/28/2004**

**I. Overview**

In preparation for the 2010 Census, the U.S. Census Bureau is conducting
a Census Test in 2006. As part of this test, the Bureau of Census has a
requirement to acquire, test and use up to 1651 Personal Digital
Assistant (PDA) computing devices that include Global Positioning System
(GPS) hardware and may include a 56kbps modem. The devices will be used
by Bureau of Census (BOC) field interviewers or "enumerators" to collect
household-level information using a U.S. Census Bureau developed
automated questionnaire. The device will be used to collect housing unit
location information using a GPS receiver and mapping software that can
display and create maps using data saved in shapefile format. The
shapefiles will be generated from the BOCs internal version of the
Topologically Integrated Geographic Encoding and Referencing (TIGER)
database. In addition, these devices will be used to collect daily time
and expense data from the census workers (or enumerators) and
supervisors (or crew leaders) and transmit the data to the decennial
personnel and payroll database for processing.

The scope of the test is to determine the feasibility of using PDA
devices for locating and navigating to assignment areas and housing
units, census data collection, payroll data collection and to test new
census procedures and concepts. The test will take place between June
2005 through December 2006. All devices and peripherals must be in the
integration facility no later than January 15, 2005 to ensure that all
the equipment is like make and model and to allow time for device
integration and shipping for early operations.

**II. Functional Requirements of the PDA**

1)  Each enumerator will be provided with a fully configured PDA as
    outlined in this SON. The enumerator will carry the PDA in their car
    or in a carrying case as they travel to their work assignment area
    on foot. Enumerators will initially use the device for a canvassing
    activity wherein they review, correct, and update the Census
    Bureau's inventory of housing units, update maps, and then collect a
    GPS coordinate pair at each housing unit structure. In later
    operations the enumerator will use the device to complete a
    face-to-face interview and collect GPS coordinates at the housing
    unit originally listed. While completing these tasks the enumerator
    will hold the device in one hand while making entries on the device
    with their free hand. From home, the enumerator will use the device
    to plan their days activities, manage their workload and then
    transmit to the office, via modem, completed work assignments, time
    and expenses, and to receive new work assignments and reports.

2)  Enumerators will conduct interviews, navigation tasks and GPS tasks
    while standing up as well as sitting down, and in a variety of
    lighting and weather situations. These situations include but are
    not limited to: inside and outside of buildings and homes; in the
    morning, afternoon and evening hours; outdoors in hot weather, cold
    weather and in the rain. The size of the PDA display, screen
    resolution and ability to modify the background lighting of the
    display will all be important to accommodate the work tasks required
    of the enumerators.

3)  Enumerators will require access to several software applications,
    and will switch between viewing a digital map, collecting GPS
    coordinates, utilizing assignment management, and conducting
    face-to-face interviews. To avoid delays between these functions,
    software applications may be running in the background at all times
    while the enumerator conducts their work. It is important that the
    enumerator experiences minimal delays, particularly when conducting
    an interview or viewing maps. Therefore anything that will minimize
    response time and latency, such as faster processing speed and
    available memory, is important.

4)  The enumerator's workday lasts up to 8 hours, and may extend to 12
    hours. During this time they may be carrying the device in the car
    to their assigned work area. While in the car the enumerator will
    have access to a 12-volt power source for recharging the PDA
    battery. Once they are at the assigned work area, they will be on
    foot and will be reliant upon the device's battery power to complete
    their work. The enumerators will be carrying supporting materials
    along with them in addition to the PDA, and therefore cannot be
    expected to carry large quantities of extra batteries as a backup in
    the event of power loss. They also cannot be expected to carry tools
    with them to replace a battery in the device. Therefore, batteries
    with a long-life, which are easily replaceable are extremely
    desirable.

5)  Retrieval and transmission of software updates, time and expense
    data, assigned work and completed work may be done via a 56kbps
    modem from the enumerator's home. The average transmission size for
    software updates to the device will be 5MB and the average
    transmission size for assigned work and completed work and time and
    expense data will be 3MB.

6)  The device will run both COTS products and custom developed software
    written for the Microsoft .NET Compact Framework. The types of
    software on the device will include security login and encryption
    software, transmission software, electronic signature, time and
    expenses software, virus software, assignment management software,
    database software, questionnaire software and mapping software. The
    projected storage capacity required for these products is 225 MB.

7)  Input files may be transmitted to the PDA via modem that include
    geographic and address information for each household assigned to
    the enumerator as well as information about other households in the
    neighborhood. An average canvassing assignment workload for an
    enumerator is approximately 180 housing units. An average
    interviewing assignment workload for an enumerator is 40 households.
    Assignment Management files will also be transmitted to the PDA and
    will contain summary data on each case assigned to the enumerator.
    Assignment Management software programs will provide the
    functionality required by the enumerators to review, sort, and
    prioritize assigned interviewing work and Quality Control (QC)
    re-interview work. It also will allow them to edit and add
    information about assigned work on the PDA. All of these data types
    (canvassing, interviewing, assignment management) will be loaded
    into a database on the PDA. A crew leader may supervise up to 20
    enumerators, and may store all of his/her enumerator's assignments
    on their PDA. The total data storage required for the crew leader
    (worst case) may be 10MB. The average storage required for the
    enumerator will be 4MB.

8)  An enumerator will be provided with, at a minimum, an electronic map
    displaying their assigned work area as well as a fringe around the
    assigned work area. This map will be displayed using ESRI's Arc Pad
    software and the map layers will be created from shapefiles
    generated from the Census Bureau's internal TIGER database. The maps
    on the PDA will show proprietary Census Geography including
    Collection Blocks, Map Spots, Assignment Areas, and any GPS
    coordinates captured during the test. Enumerators will update and
    use this map to navigate to housing units that require data
    collection. The average storage requirement for map data is 5.8MB
    and the maximum storage required for map data is 7.4MB.

9)  Enumerators will use GPS latitude and longitude coordinates to
    navigate to housing units in their work assignment area, and to
    update roads and streets to identify the location of housing units.
    For navigation purposes, GPS will be used in conjunction with the
    map as a "You Are Here" or position indicator, to assist the
    enumerator in locating the assignment area. For structure location
    capture, GPS coordinates will be collected outside of the housing
    unit structure to capture the latitude and longitude coordinates of
    the housing unit.

10) The assignment management database will be added to and updated with
    status information via the mapping application, GPS application, and
    questionnaire application as work is completed.

11) The enumerators must be able to restore their work to another device
    if the originally assigned device malfunctions.

12) The enumerators will be entering their time and expense data daily,
    use electronic signature software to certify their time and expense
    data and will synchronize with data located on a server during
    transmission. When their supervisor dials in, they will synchronize
    to pick up any files that are associated with their operator ID. The
    supervisor will use electronic signature software to validate time
    and expense data charges by the employee. The supervisor will sync
    the data with a database contained on the server when they conduct
    their nightly transmission. The data from these files will be loaded
    into a database. Time and expense software programs will provide the
    functionality required by the enumerators and the supervisors to
    review daily reports. The average storage required for time and
    expense data is 50MB.

13) Estimated total storage required per device is 290MB.

14) Enumerators may transmit and receive information via a 56kbps CF
    card modem connected to the PDA using landline telephone lines.

15) Enumerators will need to be able to read PDF files as well as files
    created in Microsoft Word and Microsoft Excel, and must be able to
    create documents that can be read by Microsoft Word and Microsoft
    Excel.

### III. Physical Characteristics

Each device must include the following:

1.  The most recent version of the Microsoft Mobile Operating System

2.  Processor Speed: A minimum of 400MHZ but faster is better.

3.  Memory: A minimum of 64MB but more is better.

4.  A USB connector or cradle capable of connecting to a Desktop
    Personal Computer (PC).

5.  A 110-volt AC adapter and power cord.

6.  Minimum 512-megabyte external storage card.

7.  Enough battery power to provide 12 hours of continuous stand-alone
    operation. All batteries must be rechargeable. The batteries must
    provide the required power when used under the following conditions:

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a.  The device backlight is turned on and is on the maximum backlight
    setting

b.  The Global Positioning System (GPS) receiver is turned on.

c.  Data is being read from and written to the device.

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8.  A safeguard(s) for the prevention of data loss and program loss when
    batteries run down and/or are being replaced.

9.  If batteries must be removed, installation and removal of the
    batteries shall require minimal effort by the user (they should be
    able to be removed without use of a screwdriver or other tool).

10. Audible and visual low battery indicators.

11. A 110-volt AC adapter-charging device capable of fully recharging
    the main battery in no more than four hours.

12. If the additional batteries cannot be recharged simultaneously on
    the same charging device used for the main battery, a separate
    110-volt AC adapter-charging device capable of fully recharging the
    auxiliary/spare in no more than four hours shall be included.

13. A 12-volt DC automobile adapter.

14. The ability to be configured to go into save and hibernation mode in
    periods of non-use.

15. The device shall include one stylus that is contained within or
    attached to the device and a minimum of two additional styluses to
    have at least three styluses per device.

16. The device shall have a minimum of two programmable hardware
    application shortcut keys.

17. A protective covering to prevent damage from normal wear and tear
    such as from dust or dirt, minor drops, minimal moisture, etc. The
    protective covering must cover the device and must provide screen
    protection, access to the stylus silo without removing the covering,
    and the ability to sync and charge the battery without removal of
    covering.

18. The Census Bureau does **not** require Radio Frequency (RF)
    wireless, integrated wireless, or Bluetooth wireless transmission
    capability. Must demonstrate that Radio Frequency (RF) wireless,
    integrated wireless, or Bluetooth wireless transmission
    functionality (if included) can be disabled in the hardware or by
    software

19. Must provide documentation proving that the device OS, device
    hardware, and GPS hardware proposed will support ESRI's ArcPad
    software.

20. Must demonstrate that the device can run the latest version of
    Sybase's Xcellenet Afaria PDA Client software.

21. Must demonstrate that the device can run multiple applications on
    the device at one time, with an application accessing a large
    database file (in excess of 10MB) on the external data store.

**IV. Warranty**

A minimum of one-year warranty provided by vendor based on the date of
acceptance by the Government of the equipment is required. The warranty
shall cover all internal and external parts of the device as well as any
other components manufactured by the vendor of the PDA. It is desirable
that any peripherals manufactured by other partnered vendors (GPS
receiver, modem, antennae, automobile adapter) be under warranty for one
year.

**V. Bundled Software**

The most current versions of the following software products must be
included in the bundle:

Pre-Installed: The most current version of:

-   Microsoft Mobile OS

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-   Microsoft Internet Explorer

CD Bundle:

-   Synching software

-   PDA User Guide

-   Adobe Acrobat Viewer

**VI. Option Pricing**

**[Software:]{.underline}**

# We would like option pricing for the most recent released version of

> Sybase's Xcellenet Afaria PDA Client

**[Hardware:]{.underline}**

> We would like option pricing for the following items:
>
> 1\. A GPS receiver with an integrated antenna. The GPS device must be
> able to communicate with the data store. If an external GPS device is
> proposed, the GPS must be capable of connecting to the device and
> still leave at least one slot free for insertion of a memory card. The
> GPS receiver shall be documented by the manufacturer to meet the
> following criteria:
>
> A. Protocol:

1.  NMEA-0183 (v2.20 or later)

2.  SiRF -- Standard Protocols included in SiRF SDK.

3.  Other protocols may be included but are not required.

B. General:

1.  L1, L2, or L5 CA Code Continuous Tracking, WAAS enabled.

2.  Signal priority is:

    a.  DGPS

    b.  WAAS

    c.  Pure GPS (3D)

3.  The receiver will take advantage of any GNNS signals (e,g. GALILEO),
    available at the time of procurement.

4.  Firmware must allow for remote upgrades.

5.  To speed up acquisition time, the receiver will be loaded with
    appropriate Almanac and Latitude/Longitude information for the
    operational area.

######## C. Accuracy: 3 meters or less uncorrected. Data can be differentially corrected.

######## D. Coordinate System: Latitude/Longitude

######## E. Datum: WGS-84

######## F. Antenna: If, in order to meet the required criteria and auxilary antenna is needed, a wired or wireless auxilary antenna may be proposed to improve sky visibility. If a wired antenna is proposed, the plug to attach the antenna should be rugged enough to withstand a large number of connections/disconnections from the device. When the device is removed from the vehicle, any auxiliary antennas used will remain in the vehicle. 

> 2\. A modem that complies with 56 kbps and V.90 ITU standards capable
> of establishing a TCPIP connection. If an external modem is proposed,
> the modem must be capable of connecting to the device and still leave
> one slot free for insertion of a memory card.
>
> In addition we request optional pricing for the peripherals included
> in the
>
> base package (including any special items required to support the
> product proposed). This would include (but not be limited to):
>
> 512MB Secure Digital Cards
>
> Batteries
>
> Battery Charger
>
> 12-Volt Auto Power Adapter
>
> Stylus

**VII. Packaging**

The product ordered via this contract may be delivered to a yet to be
named integration site. The BOC requires that the product be delivered
to the integration site outside of its individual "for sale" packaging.
For example: the PDA and the accessories that are sold as part of the
package should be removed from its container and placed in a larger
shipping box. The stylus should be free standing, outside of the
container packing etc...

The OEM is responsible for safe shipping of the product to the
integration site.

**VIII. Invoicing**

The vendor must provide the contract number, device serial numbers (if
PDA devices are included in the order) and CLIN number(s) on any
invoices sent to the BOC for reimbursement.

**IX. Service Requirements:**

**Optional Pricing** is requested to provide PDA integration and
accompanying services as described below:

**Overview:**

The Bureau of Census (BOC) has a requirement to have up to 1651 PDA
devices and peripherals received, verified, accepted and functionally
tested in preparation for the 2006 Census Test. One hundred (100) of
these units will be shipped directly to Census Bureau Headquarters while
the remaining 1551 devices will remain with the OEM or integrator for
integration. Additional tasks are required that include image
integration, developing packaging, kitting and deployment of the
equipment, and kitting and deployment of spare parts kits in preparation
for the test.

The work for this project is projected to be performed in six (6)
phases. The phases of this project include:

Phase I. Equipment receipt, functional testing and acceptance, and
storage:

> October 23, 2004 -- March 30, 2005.

Phase II. Integrate, Kit and Ship up to 500 devices to the LCOs for the

> Address Canvass Census Operation: April 4, 2005 -- April 29, 2005.

Phase III. Kit and Ship Spare Parts for the Address Canvass Operation to
the LCOs:

> April 4, 2005 -- April 29, 2005

Phase IV. Receive, Verify functionality and clean up approximately 500
devices and parts for

> the Address Canvass Census Operation: September 1, 2005 -- October 30,
> 2005.

Phase V. Integrate, Kit and Ship approximately 1551 devices to the LCOs:

> Update Enumerate Operation: November 7, 2005 -- January 10, 2006
>
> Non-Response Follow-Up Operation: December 15, 2005 -- February, 7,
> 2006

Phase VI. Kit and Ship Spare Parts for the Update Enumerate and Non-
Response Follow-up

> Operations:
>
> Update Enumerate: December 20, 2005 - January 10, 2006
>
> Non-Response Follow-Up Operation: January 15, 2006 -- February 7, 2006

Phase I. Requirements:

Phase I: To be conducted between equipment arrival at vendor site and
January 15, 2005 (equipment will be stored until final shipment on or
about April 29, 2005:

-   Receive, inspect, store and verify quantity of PDAs and accessories
    against packing slip information provided by OEM

-   Barcode PDAs with BOC GFE Asset tags

-   Scan OEM serial number and Census barcode and provide a file of
    these serial numbers/barcodes to BOC

-   Identify and resolve missing component issues with OEM

-   Remove and Package for Return to BOC:

    -   PDA Cover

    -   PDA Cradle

    -   Manuals

    -   Plastic Battery Port Cover

-   Conduct functional test on each of the following:

    -   Battery Charger

    -   Main Battery

    -   Spare Battery (ies)

    -   Modem Cable (RJ11)

    -   Battery Charger Docking Station

    -   Auto Adapter

    -   PDA

    -   Any Expansion Packs (if included in the configuration)

    -   AC Adapter

    -   AC Adapter for Battery Charger

    -   56K Modem -- (if included in the configuration) This functional
        test must involve making a modem connection. This can be done
        along with the burn-in.

    -   SD Card (512 MB)

    -   CF GPS - (if included in the configuration) This functional test
        must involve taking readings with each GPS receiver and
        verifying that they are within an acceptable range of readings
        (provided by BOC). BOC will send a representative to the vendor
        site to mark a location from which the vendor must stand to take
        the GPS readings. The BOC will provide software that will
        display the GPS readings to the vendor. BOC will provide
        instructions to the vendor that explains how to view the
        readings. If a GPS receiver fails during this test, the vendor
        must contact the OEM and exchange the faulty device for a
        functioning device and verify that the replacement device
        collects GPS coordinates within the acceptable range.

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-   Identify and resolve component failures with the OEM

-   Verify and document the BIOS rev level on each PDA, set aside any
    devices that have a different BIOS than what has been determined as
    standard for BOC testing.

-   Verify and document the model/version number of each Modem and each
    GPS receiver. Set aside any devices that have a different
    model/version number then what has been determined as standard, for
    BOC testing.

-   Conduct a minimum two-hour burn-in of the PDA device. The burn-in
    must include:

    -   Manually performing the system utility called "Self Test". This
        utility is hardware specific. This typically checks basic
        hardware functions on the device and provides a simple \"Pass or
        Fail\" indicator.

    -   Running a BOC provided script for a designated period of time
        (minimum 2 hours) to exercise the PDA and test the batteries.

-   Store all devices and parts in secure, conditioned space until they
    are shipped to the Census offices.

Phase II. Integrate, Kit and Ship up to 500 Devices to the Local Census
Offices for the Address

Canvass Operation:

To be completed between: April 4, 2005 -- April 29, 2005.

-   Develop and provide a "kit" box that will keep the enumerators PDA
    and accessories together and that can protect the device and
    accessories during at least 4 shipments. The kit box will need to be
    approved by the BOC.

> Background:
>
> Enumerators will be provided with a "kit" that includes all of the PDA
> components that they will need to do their job. The kits will need to
> be shipped to the Census sites where they will be opened, verified and
> then closed. When the enumerators arrive for training they will be
> provided with a "kit". Following the operation, the enumerator will
> ship the "kit" back to the Census site. Each kit will include:

-   1 PDA

-   1 CF Expansion Pack with battery (if required)

-   1 SD card (imaged and installed in the device)

-   Spare Battery (ies)

-   1 Battery Charger

-   1 Battery Charger Docking Station

-   1 Auto Adapter

-   1 56K Fax Modem (if included in the configuration)

-   1 CF GPS Receiver (may be provided GFE)

-   1 Stylus -- 3 pack

-   1 AC Adapter for the PDA

-   1 AC Adapter for the Battery Charger

-   1 Modem Cable (RJ 11)

-   1 Canvass Carrying Bag

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-   Develop an imaging process to place the BOC image onto the Secure
    Digital Cards and replicate onto the device.

-   Receive a test image from the BOC to test the imaging/replication
    process prior to production.

-   Receive a final image from the BOC for the Denver site.

-   Complete a test of the production imaging, integration, QA and QC
    process with the BOC.

-   Charge the Main battery to OEM recommended levels to sustain charge
    the longest while in storage.

-   Charge the Spare battery to OEM recommended levels to sustain charge
    the longest while in storage.

-   Replicate BOC provided software image onto the SD cards and label
    each card accordingly.

-   Potentially update the BIOS ROM level on each of the devices
    (provide pricing with and without this activity).

-   Replicate software image onto the device (via the SD card).

-   QA each of the cards and devices.

-   Label each kit box with the OEM serial number and Census Barcode
    number.

-   Develop kit "repacking" instructions to be placed in each kit box.
    This can be a paper copy of instructions.

-   Insert one to a maximum of five paper forms provided by government
    into each kit box prior to closing the container.

-   Pack and QA the kits in BOC provided quantities

-   Provide space for BOC to conduct a QC of the vendors work (prior to
    shipping).

Ship in BOC provided quantities to the Census sites. The vendor is
responsible for the safe delivery of the equipment and all costs
incurred.

[Phase III. Kit and Ship Spare Parts for the Address Canvass Operation
to the LCO]{.underline}:

> April 4, 2005 -- April 29, 2005

The BOC will be ordering spare parts for the LCO. BOC has a requirement
to have the spare parts received, inspected, functionally tested,
prepared, kitted and shipped to the Denver LCO location. The tasks
include:

-   Receive, inspect, store and verify quantity of PDA accessories
    against packing slip information provided by OEM

-   Identify and resolve missing component issues with OEM

-   Conduct functional test on each of the following:

    -   Battery Charger

    -   Spare Battery

    -   Modem Cable (RJ11)

    -   Battery Charger Docking Station

    -   Auto Adapter

    -   CF Expansion Pack (if included in configuration)

    -   AC Adapter

    -   AC Adapter for Battery Charger

    -   56K Modem -- (if included in configuration) This functional test
        must involve making a modem connection. This can be done along
        with the burn-in.

    -   SD Card (512 MB)

    -   CF GPS -(if included in configuration): This functional test
        must involve taking readings with each GPS receiver and
        verifying that they are within an acceptable range of readings
        (provided by BOC). BOC will send a representative to the vendor
        site to mark a location from which the vendor must stand to take
        the GPS readings. The BOC will provide software that will
        display the GPS readings to the vendor. BOC will provide
        instructions to the vendor that explains how to view the
        readings. If a GPS receiver fails during this test, the vendor
        must contact the OEM and exchange the faulty device for a
        functioning device and verify that the replacement device
        collects GPS coordinates within the acceptable range.

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-   Identify and resolve component failures with the OEM

-   Verify and document the model/serial number of each Modem and each
    GPS receiver (if included in the configuration), set aside any
    devices that have a different model/serial number than those
    originally found in Phase I for BOC testing.

-   BOC will have a requirement to have additional SD cards replicated
    and labeled using the software image and process explained in
    phase II. These cards will need to be included as spare parts along
    with other accessories.

-   BOC will provide quantities of spare parts to be shipped to each LCO
    site. The vendor must

> prepare one kit of spare parts for each LCO site that includes the
> quantities provided by BOC.

-   Ship the spare parts kits to the Census sites. The vendor is
    responsible for the safe delivery of the equipment and all costs
    incurred.

[Phase IV. Receive, verify functionality and prepare approximately 500
devices and parts for reuse after the Address Canvass
Operation]{.underline}: September 1, 2005 -- October 30, 2005.

-   Following the Address Canvass operation, the LCOs will ship used
    equipment back to the integrator to be received, functionally tested
    and cleaned-up for use in later operations.

-   The integrator must receive the equipment. The BOC will provide a
    count of the number of kits the integrator will receive from each
    Census Site. The integrator must maintain an accurate count of the
    kits received and verify the contents of each kit to ensure they are
    complete.

-   The integrator must break down the kits and provide counts of each
    component received to the BOC.

-   The integrator must functionally test the equipment to ensure that
    it is in working order.

Conduct functional test on each of the following:

-   Battery Charger

-   Main Battery

-   Spare Battery

-   Modem Cable (RJ11)

-   Battery Charger Docking Station

-   Auto Adapter

-   PDA

-   Any Expansion Packs (if included in the configuration)

-   AC Adapter

-   AC Adapter for Battery Charger

-   56K Modem -- (if included in configuration) This functional test
    must involve making a modem connection. This can be done along with
    the device testing.

-   SD Card (512 MB)

-   CF GPS - This functional test must involve taking readings with each
    GPS receiver and verifying that they are within an acceptable range
    of readings (provided by BOC). BOC will send a representative to the
    vendor site to mark a location from which the vendor must stand to
    take the GPS readings. The BOC will provide software that will
    display the GPS readings to the vendor. BOC will provide
    instructions to the vendor that explains how to view the readings.
    If a GPS receiver fails during this test, the vendor must contact
    the OEM and exchange the faulty device for a functioning device and
    verify that the replacement device collects GPS coordinates within
    the acceptable range.

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-   Identify and resolve device failures with the OEM. The PDAs should
    be under warranty.

-   Provide a count of devices and peripherals that are not functional
    and need to be replaced to the BOC.

-   Clean any functional yet dirty devices so that the product can be
    comfortably used again.

[Phase V. Integrate, Kit and Ship approximately 1551 devices to the
LCOs]{.underline}:

> Update Enumerate Operation: November 7, 2005 -- January 10, 2006

Non-Response Follow-Up Operation: December 15, 2005 -- February, 7, 2006

Using the kit packing previously designed and approved, and the imaging
process previously developed:

-   Receive a test image from the BOC for image testing. Two images will
    be provided, one for the Denver site and another for the Texas site.
    Verify the integrators process using this image.

-   Receive a final image from the BOC for production use. Two final
    images will be provided, one for the Denver site and another for the
    Texas site.

-   Complete a test using the production image, of the imaging,
    integration, QA and QC process with the BOC.

-   Charge the Main battery to OEM recommended levels to sustain charge
    the longest while in storage.

-   Charge the Spare battery to OEM recommended levels to sustain charge
    the longest while in storage.

-   Replicate BOC provided software image onto the SD cards and label
    accordingly. Two software images will be provided to the vendor, one
    for the Texas site and the other for the Denver site. The label will
    have to allow for differentiation of the sites. The BOC and vendor
    will have to agree on label content.

-   Potentially update the BIOS ROM level on each of the devices
    (provide pricing with and without this activity).

-   Replicate software image onto the device (via the SD card).

-   QA each of the cards and devices.

-   Label each kit box with the OEM serial number and Census Barcode
    number.

-   Develop kit "repacking" instructions to be placed in each kit box.
    This just needs to be a paper copy of instructions.

-   Insert one to a maximum of five paper forms provided by government
    into each kit box prior to closing the container.

-   Pack and QA the kits in BOC provided quantities

-   Provide space for BOC to conduct a QC of the vendors work (prior to
    shipping).

Ship in BOC provided quantities to the Census sites. The vendor is
responsible for the safe delivery of the equipment and all costs
incurred.

[Phase VI. Kit and Ship Spare Parts for the Update Enumerate and Non-
Response Follow-up]{.underline}

> [Operations]{.underline}:
>
> Update Enumerate: December 20, 2005 - January 10, 2006
>
> Non-Response Follow-Up Operation: January 15, 2006 -- February 7, 2006

The BOC will be ordering spare parts for the LCOs. BOC has a requirement
to have the spare parts received, inspected, functionally tested,
prepared, kitted and shipped to the two LCO locations. The tasks
include:

-   Receive, inspect, store and verify quantity of PDA accessories
    against packing slip information provided by OEM

-   Identify and resolve missing component issues with OEM

-   Conduct functional test on each of the following:

    -   Battery Charger

    -   Spare Battery

    -   Modem Cable (RJ11)

    -   Battery Charger Docking Station

    -   Auto Adapter

    -   CF Expansion Pack (if included in configuration)

    -   AC Adapter

    -   AC Adapter for Battery Charger

    -   56K Modem -- (if included in configuration) This functional test
        must involve making a modem connection. This can be done along
        with the burn-in.

    -   SD Card (512 MB)

    -   CF GPS - This functional test must involve taking readings with
        each GPS receiver and verifying that they are within an
        acceptable range of readings (provided by BOC). BOC will send a
        representative to the vendor site to mark a location from which
        the vendor must stand to take the GPS readings. The BOC will
        provide software that will display the GPS readings to the
        vendor. BOC will provide instructions to the vendor that
        explains how to view the readings. If a GPS receiver fails
        during this test, the vendor must contact the OEM and exchange
        the faulty device for a functioning device and verify that the
        replacement device collects GPS coordinates within the
        acceptable range.

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-   Identify and resolve component failures with the OEM

-   Verify and document the model/serial number of each Modem and each
    GPS receiver, set aside any units that have a different model/serial
    number than those originally found in Phase I for BOC testing.

-   BOC will have a requirement to have additional SD cards replicated
    and labeled using the software image and process explained in
    phase II. These cards will need to be included as spare parts along
    with other accessories.

-   BOC will provide quantities of spare parts to be shipped to each LCO
    site. The vendor must

> prepare one kit of spare parts for each LCO site that includes the
> quantities provided by BOC.

-   Ship the spare parts kits to the Census sites. The vendor is
    responsible for the safe delivery of the equipment and all costs
    incurred.

**X. Other**

-   The OEM and Integration vendor must be ISO 9001 Certified

-   The vendor must have experience providing integration services for
    PDAs

-   The vendor must appoint an OEM and Integration Project Manager to
    work with the BOC throughout the life of the project.