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  ![](media/image1.png){width="1.0in"      TYPE AND NUMBER 
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                                           Circular 1610.2 

                                           CONTACT         TELEPHONE
                                                           NUMBER

                                           William A.      202-898-6850
                                           Kmetz           

                                           DATE            

                                           August 1, 2003  

                                           DATE OF         
                                           CANCELLATION    
                                           *(Bulletins     
                                           Only)*          

                                                           
  ---------------------------------------- --------------- ---------------

+-------------------+--------------------------------------------------+
| **TO**:           | All Employees                                    |
+-------------------+--------------------------------------------------+
| **FROM**:         | #### Arleas Upton Kea                            |
|                   |                                                  |
|                   | Director, Division of Administration             |
+-------------------+--------------------------------------------------+
| **SUBJECT**:      | Security Policy and Procedures for FDIC          |
|                   | Contractors and Subcontractors                   |
+-------------------+--------------------------------------------------+
|                   |                                                  |
+-------------------+--------------------------------------------------+
| **1. Purpose**    | To establish the security policy and procedures  |
|                   | that must be followed for contractors and        |
|                   | subcontractors ("contractors") to do business    |
|                   | with the FDIC                                    |
+-------------------+--------------------------------------------------+
|                   |                                                  |
+-------------------+--------------------------------------------------+
| **2.              | []{.mark}                                        |
| Applicability**   |                                                  |
|                   | This circular applies to all Contracting         |
|                   | Officers and all other Acquisition Services      |
|                   | Branch (ASB) personnel, Oversight Managers       |
|                   | (OMs), Technical Monitors (TMs), and other       |
|                   | employees involved in the contracting process.   |
+-------------------+--------------------------------------------------+
|                   |                                                  |
+-------------------+--------------------------------------------------+
| **3. Revision**   | []{.mark}                                        |
|                   |                                                  |
|                   | FDIC Circular 1610.2, Security Policy and        |
|                   | Procedures for Contractors, dated October 1,     |
|                   | 2001, is hereby revised and superseded.          |
+-------------------+--------------------------------------------------+
|                   |                                                  |
+-------------------+--------------------------------------------------+
| **4. Background** | The regulation 12 CFR Part 366 entitled "Minimum |
|                   | Standards of Integrity and Fitness for an FDIC   |
|                   | Contractor," sets forth requirements regarding   |
|                   | conflicts of interest, ethical responsibilities, |
|                   | and use of confidential information by           |
|                   | contractors seeking to do business with the      |
|                   | FDIC. The regulation incorporates requirements   |
|                   | to ensure that contractors performing services   |
|                   | under FDIC contracts meet minimum standards of   |
|                   | integrity and fitness. In addition to 12 CFR     |
|                   | Part 366, and the need to heighten physical and  |
|                   | personnel security, the FDIC has established     |
|                   | similar security polices that all personnel      |
|                   | including contractors must abide by when         |
|                   | providing services to the FDIC.                  |
+-------------------+--------------------------------------------------+

+-------------------+--------------------------------------------------+
|                   |                                                  |
+-------------------+--------------------------------------------------+
| **5. Policy**     | It is the policy of the FDIC to provide a safe   |
|                   | working environment for all its personnel,       |
|                   | protect and secure FDIC assets, and ensure that  |
|                   | all contractors who provide services to the FDIC |
|                   | meet minimum security and integrity and fitness  |
|                   | standards dictated by the FDIC and its           |
|                   | regulatory requirements. Therefore, this policy  |
|                   | applies to all contracts awarded after the date  |
|                   | hereof, including the following: (1) all         |
|                   | contracts for services greater than \$100,000,   |
|                   | (2) contracts at any amount when contractor      |
|                   | employees will have access to FDIC facilities or |
|                   | network/systems, or (3) any contract at the      |
|                   | discretion of the FDIC.                          |
|                   |                                                  |
|                   | Existing contracts satisfying any one of the     |
|                   | conditions above shall be modified to include    |
|                   | the policy contained herein if the term of the   |
|                   | contract or any option extends beyond January 1, |
|                   | 2005.                                            |
|                   |                                                  |
|                   | This policy shall not apply to intermittent      |
|                   | contractors who access FDIC facilities on an     |
|                   | infrequent and generally unscheduled basis.      |
+-------------------+--------------------------------------------------+
|                   |                                                  |
+-------------------+--------------------------------------------------+
| **6.              | a\. **Background Investigation**. A generic term |
| Definitions**     | that describes a check or checks which the       |
|                   | Security Management Section (SMS) completes on   |
|                   | contractors and its personnel to ensure they     |
|                   | meet minimum security and integrity and fitness  |
|                   | standards as set forth by FDIC. These checks     |
|                   | range from a fingerprint criminal records check  |
|                   | by the Federal Bureau of Investigation (FBI) to  |
|                   | checks of various on-line databases such as      |
|                   | Lexis/Nexis, Dun and Bradstreet, and General     |
|                   | Services Administration Debarred and Suspended   |
|                   | Bidders List. It also includes various types of  |
|                   | background investigations conducted by the U.S.  |
|                   | Office of Personnel Management for the FDIC.     |
|                   |                                                  |
|                   | b\. **Contractor**. An individual, corporation,  |
|                   | partnership, joint-venture, or other third party |
|                   | entity that enters into a contract with FDIC to  |
|                   | provide goods, services or other requirements    |
|                   | pursuant to its terms and conditions.            |
|                   |                                                  |
|                   | c\. **Contracting Officer**. The FDIC            |
|                   | representative with delegated authority to enter |
|                   | into and legally bind, administer and terminate  |
|                   | contractual instruments on behalf of the FDIC.   |
|                   |                                                  |
|                   | d\. **Intermittent Contractors**. Contractor     |
|                   | personnel who access FDIC facilities on an       |
|                   | infrequent and generally unscheduled basis       |
|                   | (e.g., no more than three times weekly).         |
|                   |                                                  |
|                   | e\. **Key Personnel**. Contractor personnel that |
|                   | are deemed essential and critical to the         |
|                   | performance of the contract and who are          |
|                   | contractually required to perform by the Key     |
|                   | Personnel contract clause.                       |
+-------------------+--------------------------------------------------+

+--------------------+-------------------------------------------------+
|                    |                                                 |
+--------------------+-------------------------------------------------+
| **Definitions**    | f\. **Contractor Personnel**. All employees of  |
|                    | a Contractor who perform under an FDIC          |
| **(cont'd)**       | contract. These employees include key and       |
|                    | non-key personnel.                              |
|                    |                                                 |
|                    | g\. **Oversight Manager (OM)**. An FDIC         |
|                    | employee appointed by a Program Office and      |
|                    | confirmed by the Contracting Officer with       |
|                    | responsibility to monitor and evaluate          |
|                    | contractor performance under an FDIC contract.  |
|                    | For more information on OM roles and            |
|                    | responsibilities see FDIC Acquisition Policy    |
|                    | Manual.                                         |
|                    |                                                 |
|                    | > h\. **Risk Level.** An evaluative             |
|                    | > classification designation assigned to        |
|                    | > contractor personnel based on the criticality |
|                    | > of the responsibilities performed to the      |
|                    | > potential effect misuse of information would  |
|                    | > have on the Corporation's mission. Positions  |
|                    | > are classified as follows:                    |
|                    | >                                               |
|                    | > \(1\) High Risk: Access to highly             |
|                    | > sensitive/critical systems or information     |
|                    | > with the potential for causing exceptionally  |
|                    | > serious damage.                               |
|                    | >                                               |
|                    | > \(2\) Moderate Risk: Access to moderately     |
|                    | > sensitive/critical systems or information     |
|                    | > with the potential for causing moderate       |
|                    | > damage.                                       |
|                    | >                                               |
|                    | > \(3\) Low Risk: Access to systems or          |
|                    | > information with the potential for causing    |
|                    | > minimal damage.                               |
|                    | >                                               |
|                    | > i\. **Subcontractor**. An individual,         |
|                    | > corporation, partnership, joint-venture, or   |
|                    | > other third party entity that has entered     |
|                    | > into a contract with an FDIC contractor to    |
|                    | > perform work on behalf of FDIC.               |
|                    | >                                               |
|                    | > j\. **Technical Monitor**. An FDIC employee   |
|                    | > nominated by a Program Office and confirmed   |
|                    | > by the Contracting Officer with               |
|                    | > responsibility to assist the OM in monitoring |
|                    | > a contractor\'s performance in designated     |
|                    | > areas.                                        |
+--------------------+-------------------------------------------------+
|                    |                                                 |
+--------------------+-------------------------------------------------+
| **7. General**     | []{.mark}                                       |
|                    |                                                 |
| > **               | a\. **Personnel Security Staff (PSS)**. The PSS |
| Responsibilities** | is a group within the Security Management       |
|                    | Section that is responsible for establishing    |
|                    | and implementing contractor personnel security  |
|                    | policy, which includes conducting background    |
|                    | investigations on contractors and their         |
|                    | employees.                                      |
+--------------------+-------------------------------------------------+

+--------------------+-------------------------------------------------+
| **7. General       | > b\. **Office of Inspector General (OIG)**.    |
| Responsibilities** | > Records of any improper activities detected   |
|                    | > should be maintained and be subject to OIG    |
| > **(cont'd)**     | > review at any time.                           |
|                    | >                                               |
|                    | > c\. **Division of Information Resources       |
|                    | > Management (DIRM**). DIRM is responsible for  |
|                    | > establishing policies and procedures for      |
|                    | > granting access to FDIC Automated Information |
|                    | > System (AIS) and data and establishing        |
|                    | > policies and procedures for security for FDIC |
|                    | > Information Technology (IT) procurements.     |
|                    | >                                               |
|                    | > d\. **Oversight Managers (OM) and Technical   |
|                    | > Monitors (TM)**. In addition to monitoring    |
|                    | > contractor performance under FDIC contracts,  |
|                    | > OMs and TMs are responsible for managing all  |
|                    | > aspects related to security of contractors as |
|                    | > defined in this circular, which includes      |
|                    | > approving contractor access to FDIC           |
|                    | > facilities, Automated Information System      |
|                    | > (AIS), data, requesting contractor badges,    |
|                    | > and requesting fingerprint checks from        |
|                    | > Corporate Business Information System (CBIS). |
|                    | >                                               |
|                    | > e\. **Program Compliance Unit (PCU)**. The    |
|                    | > PCU, in the ASB, Policy and Compliance        |
|                    | > Section, is responsible for processing        |
|                    | > background investigation requests submitted   |
|                    | > by Contracting Officers which includes        |
|                    | > reviewing and forwarding requests to CBIS and |
|                    | > monitoring requests to ensure compliance. The |
|                    | > PCU is also responsible for reviewing and     |
|                    | > processing contractor submissions with        |
|                    | > potential eligibility issues pursuant to      |
|                    | > FDIC\'s integrity and fitness regulation (12  |
|                    | > CFR 366). Final determinations of contractor  |
|                    | > eligibility issues are researched and         |
|                    | > coordinated by the PCU through the            |
|                    | > Contracting Law Unit, Legal Division.         |
|                    |                                                 |
|                    | f\. **Contracting Officers**. Contracting       |
|                    | Officers are responsible for ensuring all       |
|                    | solicitations for services (greater than        |
|                    | \$100,000) and any other solicitation deemed    |
|                    | appropriate include all applicable background   |
|                    | investigation authorization forms as required   |
|                    | in this circular and under FDIC Circular        |
|                    | 3700.16, Acquisition Policy Manual (APM) --     |
|                    | Revision 2. Further, Contracting Officers are   |
|                    | required to obtain these forms and to request   |
|                    | integrity and fitness background investigations |
|                    | from the CBIS through the PCU on the successful |
|                    | contractor(s).                                  |
+--------------------+-------------------------------------------------+

+--------------------+-------------------------------------------------+
|                    |                                                 |
+--------------------+-------------------------------------------------+
| **8. Pre-Award**   | a\. **Contractor Risk Level Designation.** The  |
|                    | Program Office representative responsible for a |
| **Security**       | procurement requirement is responsible for      |
|                    | establishing the risk level for contracts or    |
| **Procedures**     | contractors as part of the planning phase for   |
|                    | the future solicitation. The Program Office     |
|                    | representative is required to establish risk    |
|                    | level(s) by using one of two methods.           |
|                    |                                                 |
|                    | > \(1\) By Labor Category. The Program Office   |
|                    | > can compare the description of the proposed   |
|                    | > contractor labor categories for the contract  |
|                    | > with the job responsibility examples          |
|                    | > contained in the risk level matrix at         |
|                    | > Attachment A. Background investigations will  |
|                    | > then be conducted accordingly.                |
|                    | >                                               |
|                    | > \(2\) By Contract**.** The Program Office     |
|                    | > representative may assign a risk level for an |
|                    | > entire contract by comparing the work         |
|                    | > required in the contract with the job         |
|                    | > responsibility examples contained in the risk |
|                    | > level matrix at Attachment A. All contractors |
|                    | > assigned to that contract will have a         |
|                    | > background investigation conducted            |
|                    | > appropriate for that risk level. The risk     |
|                    | > level(s) will be established in the           |
|                    | > solicitation with all of the required         |
|                    | > background investigation requirements for the |
|                    | > prospective offerors to follow.               |
|                    |                                                 |
|                    | The Program Office representative will document |
|                    | the results of the pre-solicitation risk level  |
|                    | determination by using the Contractor Risk      |
|                    | Level Record (Attachment B) and coordinate      |
|                    | those results with the divisional Information   |
|                    | Security Manager (ISM). Once the ISM concurs    |
|                    | with the levels, the Program Office             |
|                    | representative will provide the assigned        |
|                    | level(s) to the Contracting Officer in the      |
|                    | Requirements Package.                           |
|                    |                                                 |
|                    | The Contracting Officer will prepare the        |
|                    | solicitation package in accordance with the APM |
|                    | and this circular and ensure that the assigned  |
|                    | risk level(s) are included. The Contracting     |
|                    | Officer will provide the draft solicitation to  |
|                    | the SMS to ensure proper risk level designation |
|                    | have been assigned.                             |
|                    |                                                 |
|                    | Once the risk level has been reviewed by SMS,   |
|                    | the Contracting Officer will receive their      |
|                    | approval and the solicitation may be released.  |
|                    | If the risk level(s) is not approved, SMS will  |
|                    | work directly with the Contracting Officer and  |
|                    | the Program Office representative to make the   |
|                    | necessary changes.                              |
|                    |                                                 |
|                    | b\. **Integrity and** **Fitness Background      |
|                    | Investigations**. The Contracting Officer is    |
|                    | responsible for including appropriate           |
|                    | background investigation forms in (1) all       |
|                    | solicitations for services greater than         |
|                    | \$100,000 for Key Personnel, (2) solicitations  |
|                    | at any                                          |
+--------------------+-------------------------------------------------+

+-------------------+---+-------------------------------------------------+
|                   |   |                                                 |
+-------------------+---+-------------------------------------------------+
| > **Pre-Award**   | a |                                                 |
| >                 | m |                                                 |
| > **Security**    | o |                                                 |
|                   | u |                                                 |
| **Procedures**    | n |                                                 |
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+-------------------+---+-------------------------------------------------+

+-------------------+--------------------------------------------------+
|                   |                                                  |
+-------------------+--------------------------------------------------+
| **9. Post-Award** | a\. **Post Award Background Investigations (BI)  |
|                   | Requests**.                                      |
| **Security**      |                                                  |
|                   | > \(1\) No later than five (5) calendar days     |
| **Procedures**    | > after award, the contractor will provide the   |
|                   | > Contracting Officer with a list of all         |
|                   | > contractor and subcontractor personnel working |
|                   | > on a new contract and include the contractor   |
|                   | > employee's name, current home address, and     |
|                   | > assigned risk level. The contractor will also  |
|                   | > identify each contractor and subcontractor     |
|                   | > employee who has a previous current or         |
|                   | > otherwise valid background investigation. The  |
|                   | > Contracting Officer will furnish the required  |
|                   | > information for all contractor employees       |
|                   | > assigned to the contract to SMS.               |
|                   | >                                                |
|                   | > \(2\) Each contractor and subcontractor        |
|                   | > employee working on the contract shall         |
|                   | > complete electronic fingerprint and credit     |
|                   | > check applications and will not be permitted   |
|                   | > to begin work (to include access to FDIC       |
|                   | > facilities and systems) until the results of   |
|                   | > the fingerprint reviews are completed.         |
|                   | >                                                |
|                   | > \(3\) For each contractor and subcontractor    |
|                   | > employee who does not have a current or        |
|                   | > otherwise valid background investigation, SMS  |
|                   | > will furnish the employee with the forms and   |
|                   | > instructions required for completion of the    |
|                   | > BI. SMS will also provide any additional forms |
|                   | > as necessary for each contractor and           |
|                   | > subcontractor employee who has a current or    |
|                   | > otherwise valid background investigation in    |
|                   | > order to complete the BI process.              |
|                   | >                                                |
|                   | > **Note**: A valid background investigation is  |
|                   | > one which meets the minimum investigation for  |
|                   | > the risk level established for the contract or |
|                   | > contract job category and which has been       |
|                   | > conducted within five years of the contract    |
|                   | > award.                                         |
|                   | >                                                |
|                   | > \(4\) Once the background investigation forms  |
|                   | > have been completed by the contractor          |
|                   | > employee, the SMS will                         |
|                   | >                                                |
|                   | > \(a\) Conduct the electronic fingerprint       |
|                   | > criminal records and credit checks;            |
|                   | >                                                |
|                   | > \(b\) Send the completed 85P -- Questionnaire  |
|                   | > for Public Trust Positions or 86 --            |
|                   | > Questionnaire for Non-Sensitive Positions to   |
|                   | > USOPM to conduct the appropriate background    |
|                   | > investigation; and                             |
|                   | >                                                |
|                   | > \(c\) Conduct the integrity and fitness checks |
|                   | > on all contractor and subcontractor personnel  |
|                   | > that were not completed in the pre-award       |
|                   | > phase.                                         |
+-------------------+--------------------------------------------------+

+--------------------+-------------------------------------------------+
|                    |                                                 |
+--------------------+-------------------------------------------------+
| > **Post-Award     | > \(5\) Upon receipt of the results of the      |
| > Security**       | > background Investigations, fingerprint check, |
| >                  | > and integrity and fitness check, the SMS will |
| > **Procedures**   | > complete its adjudication and will notify the |
| >                  | > OM and Contracting Officer.                   |
| > **(Cont'd)**     |                                                 |
|                    | b\. **Identification (ID)/Access Control        |
|                    | Badges**. In accordance with FDIC Circular      |
|                    | 1610.1, FDIC Physical Security Program, all     |
|                    | contractors regularly working on-site shall be  |
|                    | issued a yellow identification/access control   |
|                    | badge. The OM is responsible for initiating the |
|                    | process to obtain on-site badges for contractor |
|                    | personnel. To obtain a badge, contractor        |
|                    | employees must complete form FDIC 1620/01,      |
|                    | Employee/Contractor Identification Card Request |
|                    | (See Attachment F). The Card Request may be     |
|                    | processed and authorized by the responsible OM. |
|                    | However, Contractor employees shall not be      |
|                    | granted on-site access until SMS receives a     |
|                    | favorable fingerprint criminal records check    |
|                    | from the FBI and a favorable credit check. The  |
|                    | Contracting Officer will be notified and access |
|                    | will then be allowed while the other background |
|                    | investigation reviews are pending.              |
|                    |                                                 |
|                    | **Note**: All contractor badges are issued for  |
|                    | six-month periods and must be renewed by the OM |
|                    | notifying the Physical Security Unit, SMS or    |
|                    | the Field Security Manager.                     |
|                    |                                                 |
|                    | c\. **AIS Access**. The OM shall authorize a    |
|                    | contractor employee access to FDIC AISs by      |
|                    | completing form FDIC 1370/07, New, Transfer, or |
|                    | Detailed User Access Authorization on line (See |
|                    | Attachment G). Notwithstanding, Contractor      |
|                    | employees shall not be granted AIS access until |
|                    | SMS receives a favorable fingerprint criminal   |
|                    | records check from the FBI and a favorable      |
|                    | credit check. Once the fingerprint and credit   |
|                    | checks are approved by SMS, the Contracting     |
|                    | Officer shall be notified and the completed     |
|                    | Computer Access Authorization forms shall be    |
|                    | forwarded by the OM to the Divisional           |
|                    | Administrative Officer in accordance with       |
|                    | established access policy. Access will then be  |
|                    | allowed while the other background              |
|                    | investigation reviews are pending.              |
|                    |                                                 |
|                    | d\. **Post-Award Security Requirements**        |
|                    |                                                 |
|                    | \(1\) Contractor Personnel Changes              |
|                    |                                                 |
|                    | > The Contracting Officer is responsible for    |
|                    | > obtaining the appropriate background          |
|                    | > investigation forms and submitting background |
|                    | > investigation requests to the PCU for all     |
|                    | > changes in Personnel and other newly-assigned |
|                    | > personnel as stated in this circular. The     |
|                    | > Contracting Officer shall provide completed   |
+--------------------+-------------------------------------------------+

+---+-------------------+-------------------------------------------------+
| > |                   | > background investigation forms to the PCU and |
|   |                   | > will also provide the SMS through the PCU     |
| * |                   | > with the names of departing contractor        |
| * |                   | > personnel.                                    |
| P |                   |                                                 |
| o |                   | \(2\) Changes in AIS Access                     |
| s |                   |                                                 |
| t |                   | > The OM is responsible for ensuring the access |
| - |                   | > to AIS is terminated promptly when no longer  |
| A |                   | > required by the contractor or any of its      |
| w |                   | > employees. This includes cases where the      |
| a |                   | > contractor's employee is still performing     |
| r |                   | > work for FDIC but no longer needs access to   |
| d |                   | > one or more of FDIC systems.                  |
| * |                   | >                                               |
| * |                   | > \(3\) Changes in Facilities Access            |
| > |                   | >                                               |
| > |                   | > The OM is responsible for ensuring the access |
|   |                   | > to facilities is terminated promptly when no  |
| * |                   | > longer required by the contractor or any of   |
| * |                   | > its employees. This includes cases where the  |
| S |                   | > contractor's employee is still performing     |
| e |                   | > work for FDIC but no longer needs access to   |
| c |                   | > one or more of FDIC facilities.               |
| u |                   | >                                               |
| r |                   | > **Note**: Attachment H contains a summary of  |
| i |                   | > all pre and post award background             |
| t |                   | > investigations procedures.                    |
| y |                   |                                                 |
| * |                   |                                                 |
| * |                   |                                                 |
| > |                   |                                                 |
| > |                   |                                                 |
|   |                   |                                                 |
| * |                   |                                                 |
| * |                   |                                                 |
| P |                   |                                                 |
| r |                   |                                                 |
| o |                   |                                                 |
| c |                   |                                                 |
| e |                   |                                                 |
| d |                   |                                                 |
| u |                   |                                                 |
| r |                   |                                                 |
| e |                   |                                                 |
| s |                   |                                                 |
| * |                   |                                                 |
| * |                   |                                                 |
| > |                   |                                                 |
| > |                   |                                                 |
|   |                   |                                                 |
| * |                   |                                                 |
| * |                   |                                                 |
| ( |                   |                                                 |
| c |                   |                                                 |
| o |                   |                                                 |
| n |                   |                                                 |
| t |                   |                                                 |
| ' |                   |                                                 |
| d |                   |                                                 |
| ) |                   |                                                 |
| * |                   |                                                 |
| * |                   |                                                 |
+---+-------------------+-------------------------------------------------+
|   |                   |                                                 |
+---+-------------------+-------------------------------------------------+
|   | **10. Pre-Exit**  | a\. **General**. Under the terms or as          |
|   |                   | otherwise required under a contract with FDIC,  |
|   | > **Clearance**   | contractors may be provided with FDIC-owned     |
|   | >                 | property, equipment, and other items, including |
|   | > **Security**    | access to FDIC AISs and/or facilities to assist |
|   | >                 | them in performing their work assignments.      |
|   | > **Procedures**  | Pre-exit clearance procedures shall be followed |
|   |                   | by all OMs for contractors who are no longer    |
|   |                   | providing services under a contract and upon    |
|   |                   | completion of FDIC contracts to ensure that all |
|   |                   | property and equipment is accounted for and     |
|   |                   | returned in good condition. OMs and contractors |
|   |                   | are responsible for the return of FDIC          |
|   |                   | property, equipment, records, and documents at  |
|   |                   | the time of their departure. Contractors        |
|   |                   | failing to properly account for or return FDIC  |
|   |                   | property shall be referred to the Contracting   |
|   |                   | Officer.                                        |
|   |                   |                                                 |
|   |                   | b\. **Procedures**. OMs shall:                  |
|   |                   |                                                 |
|   |                   | > \(1\) Ensure that form FDIC 3700/25, Pre-Exit |
|   |                   | > Clearance Record for Contractors (See         |
|   |                   | > Attachment I) is initiated for departing      |
|   |                   | > contractors one week before they stop work on |
|   |                   | > a contract during the period of performance   |
|   |                   | > or one (1) week before the last day the       |
|   |                   | > contract is in effect, and completed at the   |
|   |                   | > time of the contractor\'s departure.          |
+---+-------------------+-------------------------------------------------+
| > |                   | > \(2\) Obtain all general FDIC property from   |
|   |                   | > departing contractor personnel. General FDIC  |
| * |                   | > property includes, but is not limited to,     |
| * |                   | > such items as calculators, typewriters,       |
| P |                   | > dictating equipment, diskettes, manuals,      |
| r |                   | > publications, and records.                    |
| e |                   |                                                 |
| - |                   | ## (3) Conf                                     |
| E |                   | irm with DIRM that the following have occurred: |
| x |                   |                                                 |
| i |                   | > \(a\) All software, hardware, equipment, and  |
| t |                   | > manuals, including, but not limited to,       |
| * |                   | > personal computers, laptop computers,         |
| * |                   | > software, diskettes, pagers, cellular phones, |
| > |                   | > portable fax machines, and telephone calling  |
| > |                   | > cards have been returned;                     |
|   |                   | >                                               |
| * |                   | > \(b\) User IDs (system access/administration  |
| * |                   | > privileges) for all AISs including, but not   |
| C |                   | > limited to, software, mainframe, E-mail, and  |
| l |                   | > remote access have been revoked and access    |
| e |                   | > terminated; and ;                             |
| a |                   | >                                               |
| r |                   | > \(c\) Telephone service connections have been |
| a |                   | > terminated.                                   |
| n |                   |                                                 |
| c |                   | ##                                              |
| e |                   |  (4) Confirm with the Security Management Secti |
| * |                   | on or the appropriate Regional Facility Manager |
| * |                   |  that all FDIC parking permits, Kastle keys, id |
| > |                   | entification badges, building passes, office ke |
| > |                   | ys, property passes, and special access cards h |
|   |                   | ave been returned to the appropriate officials. |
| * |                   |                                                 |
| * |                   | > \(5\) Ensure the proper accounting for FDIC   |
| S |                   | > property, equipment, records, and documents.  |
| e |                   | >                                               |
| c |                   | > \(6\) Coordinate with the Acquisition         |
| u |                   | > Services Branch in the event that FDIC-issued |
| r |                   | > property has been damaged or lost and         |
| i |                   | > reimbursement is deemed appropriate.          |
| t |                   | >                                               |
| y |                   | > \(7\) Sign form FDIC 3700/25 upon             |
| * |                   | > confirmation that all of the foregoing        |
| * |                   | > property has been returned and accounted for, |
| > |                   | > all user IDs have been revoked, and all       |
| > |                   | > telephone connections have been terminated. A |
|   |                   | > signed copy shall be placed in the OM's file  |
| * |                   | > and a copy sent to the Contracting Officer    |
| * |                   | > for placement in the official contract file.  |
| P |                   |                                                 |
| r |                   | c\. **Effect on Obligations Under Contract**.   |
| o |                   | Nothing contained in this circular or on any    |
| c |                   | form used in implementing the provisions of     |
| e |                   | this circular shall be construed to waive any   |
| d |                   | contractor obligation pursuant to a contract.   |
| u |                   | This includes, without limitation, any          |
| r |                   | obligation to supervise its agents, employees,  |
| e |                   | and subcontractors used in connection with the  |
| s |                   | contract with the FDIC, and any obligation to   |
| * |                   | protect the property, information, and          |
| * |                   | confidences of the FDIC from misappropriation   |
| > |                   | by the contracting firm, its agents, employees, |
| > |                   | or subcontractors.                              |
|   |                   |                                                 |
| * |                   |                                                 |
| * |                   |                                                 |
| ( |                   |                                                 |
| c |                   |                                                 |
| o |                   |                                                 |
| n |                   |                                                 |
| t |                   |                                                 |
| ' |                   |                                                 |
| d |                   |                                                 |
| ) |                   |                                                 |
| * |                   |                                                 |
| * |                   |                                                 |
+---+-------------------+-------------------------------------------------+

+-------------------+--------------------------------------------------+
|                   |                                                  |
+-------------------+--------------------------------------------------+
| **11. Forms**     | The forms listed below are available on the      |
|                   | FDICnet, under Resources, Standardized Forms or  |
|                   | from the Security Management Section staff.      |
|                   |                                                  |
|                   | 1370/07, New, Transfer, or Detailed User Access  |
|                   | Authorization;                                   |
|                   |                                                  |
|                   | 1600/04, Background Investigation Questionnaire  |
|                   | for Contractor Personnel and Subcontractors;     |
|                   |                                                  |
|                   | 1600/07, Background Investigation Questionnaire  |
|                   | for Contractors;                                 |
|                   |                                                  |
|                   | 1600/10, Notice and Authorization Pertaining to  |
|                   | Consumer Reports Pursuant to the Fair Credit     |
|                   | Reporting Act of 1970,                           |
|                   |                                                  |
|                   | 15 U.S.C. § 1681, et seq.;                       |
|                   |                                                  |
|                   | 1620/01, Employee/Contractor Identification Card |
|                   | Request;                                         |
|                   |                                                  |
|                   | 3700/25, Pre-exit Clearance Record for           |
|                   | Contractors; and                                 |
|                   |                                                  |
|                   | FD 258, Applicant Fingerprint Card.              |
+-------------------+--------------------------------------------------+
|                   |                                                  |
+-------------------+--------------------------------------------------+
| **12. Effective   | The provisions outlined in this circular are     |
| Date**            | effective immediately.                           |
+-------------------+--------------------------------------------------+

[Attachment A -- Risk Level
Matrix](../../buying/goods/acquisition/ATTACHMENT%20A.doc)

[Attachment B -- Contractor Risk Level
Record](../../buying/goods/acquisition/ATTACHMENT%20B.doc)

[Attachment C -- Form FDIC
1600/07](../../buying/goods/acquisition/1600-07.doc)

[Attachment D -- Form FDIC
1600/04](../../buying/goods/acquisition/1600-04.doc)

[Attachment E -- Form FDIC 1600/10](../1600-10.doc)

[Attachment F -- Form FDIC
1620/01](../../buying/goods/acquisition/1620-01.doc)

[Attachment G -- Sample Memo for Request of Fingerprint Investigation of
On-site/Off-site](../../buying/goods/acquisition/ATTACHMENT%20G.doc)

[Contractor(s)](../../buying/goods/acquisition/ATTACHMENT%20G.doc)

[Form FDIC 1370/07](../../buying/goods/acquisition/1370-07.doc)

[Attachment H -- Summary of Contractor Background Investigation
Requirements](../../buying/goods/acquisition/ATTACHMENT%20H.doc)

[Attachment I -- Form FDIC
3700/25](../../buying/goods/acquisition/3700-25.doc)