> [Subject]{.underline} [Date/Reference]{.underline} [From]{.underline}
>
> Report on EOS Lessons Learned November 20, 2002 P. E.
> Brandinger![](media/image1.wmf)
>
> Working Group Meeting #5 PEB.200211.058
>
> [To]{.underline} [cc]{.underline} [Location/Phone]{.underline}
>
> EOS Lessons Learned P. Sabelhaus GSFC 16/226

Working sub-Group Members R. Day 301-286-4571 (phone)

> 301-286-1145 (fax)
>
> pbrandin@pop400.gsfc.nasa.gov (email)
>
> On 20 November 2002 the EOS Lessons Learned Working sub-Group
> (EOS-LLWG) held its fifth meeting; a list of attendees is contained in
> Attachment 1, presentation material discussed at this meeting is
> provided as separately attached files. The next meeting of the
> EOS-LLWG will be on 18 December 2002.
>
> P. Brandinger summarized activities since the last Working Group
> meeting. Ongoing discussions have been held with IT and EOS MIS
> representatives regarding Pilot Web site design. A complete set of
> functional page designs, site maps and structure for data organization
> has been prepared. Page layouts are being developed along with
> implementation of the portal design and functional support elements.
> Focus group meetings are scheduled to be held within the next week. An
> In-House Development Workshop was held to share lessons learned on
> GSFC-Projects relevant to GPM. This Workshop was successful in
> allowing useful interchange between attendees and speakers. The
> Workshop was captured on videotape with plans to make this available
> online. Future Workshops are planned on a periodic basis to address
> ongoing aspects of in-house Projects. As a result of this Workshop 65
> lessons are in the process of being captured and will be used to
> refine the recurring process for handling; organization,
> categorization, ranking, assessment of validity, root cause analysis,
> determination of applicability, development of action plans and
> dissemination of lessons learned. An outline was presented of the
> in-reach communications plan for the EOS Pilot.
>
> G. Hodge reported on Library-related activities including;
> identification of Library resources that can be made available,
> mapping of the EOS taxonomy to NASA SCAN categories, determination of
> how the EOS taxonomy maps into the NASA-wide taxonomy, assessment of
> how the proposed EOS content source structure can be tailored to
> develop a common metadata framework, application of the NASA thesaurus
> to support binning of search results, and how linking to other Library
> resources can be supported.
>
> D. Margolies indicated that a review is underway of potential retirees
> for involvement as part of the EOS Pilot in the areas of storytelling
> and informal mentoring. There was discussion of how to facilitate the
> people-to-people contact identification process for individuals on the
> EOS Projects and in other parts of Goddard.
>
> A status of EOS Pilot activities with respect to the original plan was
> provided indicating that the schedule for efforts is running
> approximately 1-2 months later than planned. The objective is to
> incrementally introduce Pilot capabilities as they become available.
>
> Key activities planned for the coming month were discussed including;
> conducting focus groups, disseminating a survey to the EOS Project
> community, identifying lessons learned coordinators on each of the
> Projects, initiating the process/tools for capture of lessons,
> implementing and testing the Pilot Web site along with associated data
> structures, developing the data sources for metrics, and recommending
> proposed rewards and recognition.
>
> A summary of EOS-LLWG action items is provided in Attachment 2.
>
> **Attachment 1**
>
> **EOS Lessons Learned Working Group**

####### Meeting #5

> **20 November 2002**

  ---- ------------- ---------- ---------- --------------- --------------------------------
       **Name**                 **Code**   **Telephone**   **Email**

       Wolford       Don        114        301-286-9236    <Donald.L.Wolford@nasa.gov>

       Ormes         Janet      292        301-286-6728    <Janet.D.Ormes@nasa.gov>

       Gallo         Al         304        301-286-3756    <Albert.M.Gallo@nasa.gov>

       Luce          Peg        400        301-286-6527    <Margaret.A.Luce@nasa.gov>

       Mortimer      Katy       400        301-286-7025    cmortime@pop00.gsfc.nasa.gov

       Yancy         Terri      400        301-286-5566    Terri.R.Yancy@nasa.gov

       Margolies     Don        410        301-286-8984    <Donald.L.Margolies@nasa.gov>

       Brandinger    Paul       420        310-286-4571    pbrandin@pop400.gsfc.nasa.gov

       Schiavone     Bill       420        301-286-4517    <William.J.Schiavone@nasa.gov>

       Chandler      Lynn       420        301-286-2806    Lynn.Chandler-1@nasa.gov

       Roman         Juan       443        301-286-4727    <Juan.A.Roman@nasa.gov>

       Butler        Madeline   500        301-286-4806    <Madeline.J.Butler@nasa.gov>

       Naus          Steve      585        301-286-5640    <Stephan.A.Naus@nasa.gov>

       Hodge         Gail       292        610-789-6769    <gailhodge@aol.com>

       Hull          Larry      588        301-286-3009    <Larry.G.Hull@nasa.gov>

       Guy           Paul       565        301-286-8804    <Paul.D.Guy@nasa.gov>
  ---- ------------- ---------- ---------- --------------- --------------------------------

######## 

######## Attachment 2

EOS Lessons Learned Working Group

Action Item List

20 November 2002

+---+-----------------------+----+-----+-------+----+----------+------+
| * | ######### Title       | ## | **  | ###   | *  | ###      | #### |
| * |                       | ## | Dat | ##### | *D | ###### R | #### |
| A |                       | ## | e** | # Ass | ue | eference | # Cl |
| I |                       | ## |     | ignee | ** |          | osed |
| R |                       | #  |     |       |    |          |      |
| e |                       | Or |     |       |    |          |      |
| f |                       | ig |     |       |    |          |      |
| * |                       | in |     |       |    |          |      |
| * |                       | at |     |       |    |          |      |
|   |                       | or |     |       |    |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 1 | Follow-up splinter    | G  | 19- | Jay   | 2  | 2        | 1    |
|   | meeting to address    | ro | Jul | Lieb  | 8- | 8-Aug-02 | 2-Au |
|   | metrics               | up | -02 | owitz | Au | report   | g-02 |
|   |                       |    |     |       | g- |          |      |
|   |                       |    |     |       | 02 |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 2 | Revised draft of      | T  | 19- | Paul  | 1- | 2        | 2    |
|   | EOS-LLWG charter      | er | Jul | Brand | Au | 2-Jul-02 | 2-Ju |
|   |                       | ri | -02 | inger | g- | email    | l-02 |
|   |                       | Y  |     |       | 02 |          |      |
|   |                       | an |     |       |    |          |      |
|   |                       | cy |     |       |    |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 3 | Provide schedule for  | G  | 19- | Paul  | 2  | 2        | 2    |
|   | future EOS-LLWG       | ro | Jul | Brand | 2- | 2-Jul-02 | 2-Ju |
|   | meeting               | up | -02 | inger | Ju | email    | l-02 |
|   |                       |    |     |       | l- |          |      |
|   |                       |    |     |       | 02 |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 4 | Follow-up splinter    | G  | 19- | Don   | 2  | Meeting  | 2    |
|   | meeting to address    | ro | Jul | Wo    | 8- | held     | 9-Oc |
|   | incentives, rewards & | up | -02 | lford | Au | 10/29    | t-02 |
|   | recognition           |    |     |       | g- |          |      |
|   |                       |    |     |       | 02 |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 5 | UPN charge numbers    | G  | 19- | Paul  | 2  | None     | 2    |
|   | for EOS-LLWG          | ro | Jul | Brand | 8- | a        | 8-Au |
|   | activities            | up | -02 | inger | Au | vailable | g-02 |
|   |                       |    |     |       | g- |          |      |
|   |                       |    |     |       | 02 |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 6 | Compile success       | G  | 19- | Don   | 2  |          |      |
|   | stories               | ro | Jul | Marg  | 8- |          |      |
|   |                       | up | -02 | olies | Au |          |      |
|   |                       |    |     |       | g- |          |      |
|   |                       |    |     |       | 02 |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 7 | Organize meeting with | G  | 22- | Paul  | 2  | DOE mtg  | 2    |
|   | outside organizations | ro | Jul | Brand | 8- | 29-Aug   | 9-Au |
|   |                       | up | -02 | inger | Au |          | g-02 |
|   |                       |    |     |       | g- |          |      |
|   |                       |    |     |       | 02 |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 8 | Draft Pilot task list | G  | 22- | Paul  | 2  | 2        | 2    |
|   |                       | ro | Jul | Brand | 6- | 8-Aug-02 | 1-Au |
|   |                       | up | -02 | inger | Ju | report   | g-02 |
|   |                       |    |     |       | l- |          |      |
|   |                       |    |     |       | 02 |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 9 | Draft EOS             | G  | 22- | Paul  | 2- | 2        | 2    |
|   | Pilot-Center          | ro | Jul | Brand | Au | 8-Aug-02 | 1-Au |
|   | Agreements            | up | -02 | inger | g- | report   | g-02 |
|   |                       |    |     |       | 02 |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 1 | Overall Portal        | Na | 28- | Paul  | 3  | 2002     | 2    |
| 0 | requirements          | us | Aug | Brand | 0- | 0829_IT- | 9-Au |
|   |                       |    | -02 | inger | Au | 400-30-1 | g-02 |
|   |                       |    |     |       | g- | -Portals |      |
|   |                       |    |     |       | 02 |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 1 | Specific Portal       | Na | 28- | Paul  | 6- | 2002     | 3    |
| 1 | requirements          | us | Aug | Brand | Se | 0830_IT- | 0-Au |
|   |                       |    | -02 | inger | p- | 400-30-1 | g-02 |
|   |                       |    |     |       | 02 | -Portals |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 1 | CoP layout and        | Na | 28- | Paul  | 6- | 20020    | 3-Se |
| 2 | channel content       | us | Aug | Brand | Se | 903_Libr | p-02 |
|   |                       |    | -02 | inger | p- | ary-300- |      |
|   |                       |    |     |       | 02 | 70-7-CoP |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 1 | Lessons learned       | Na | 28- | Paul  | 6- | 2002     | 4-Se |
| 3 | processing            | us | Aug | Brand | Se | 0904_EOS | p-02 |
|   | requirements          |    | -02 | inger | p- | -LL_Proc |      |
|   |                       |    |     |       | 02 | ess_Flow |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 1 | Content sources       | Na | 28- | Paul  | 6- | 2002090  | 4-Se |
| 4 |                       | us | Aug | Brand | Se | 4_Librar | p-02 |
|   |                       |    | -02 | inger | p- | y_300-40 |      |
|   |                       |    |     |       | 02 | -Content |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 1 | Meeting on Code 420   | G  | 28- | Paul  | 3  | Meetings | 2    |
| 5 | Library               | ro | Aug | Brand | 0- | held;    | 9-Au |
|   | interconnection       | up | -02 | inger | Au | 8/29,    | g-02 |
|   |                       |    |     |       | g- | 9/5,     |      |
|   |                       |    |     |       | 02 | 9/19     |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 1 | Detailed Pilot        | G  | 28- | Don   | 2  | working  | 2    |
| 6 | implementation plan   | ro | Aug | Wo    | 5- | to       | 0-No |
|   | -- HR                 | up | -02 | lford | Se | Aug-02   | v-02 |
|   |                       |    |     |       | p- | plan     |      |
|   |                       |    |     |       | 02 |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 1 | Detailed Pilot        | G  | 28- | Janet | 2  | working  | 2    |
| 7 | implementation plan   | ro | Aug | Ormes | 5- | to       | 0-No |
|   | -- Library            | up | -02 |       | Se | Aug-02   | v-02 |
|   |                       |    |     |       | p- | plan     |      |
|   |                       |    |     |       | 02 |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 1 | Detailed Pilot        | G  | 28- | Steve | 2  | working  | 2    |
| 8 | implementation plan   | ro | Aug | Naus  | 5- | to       | 0-No |
|   | -- IT                 | up | -02 |       | Se | Aug-02   | v-02 |
|   |                       |    |     |       | p- | plan     |      |
|   |                       |    |     |       | 02 |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 1 | Detailed Pilot        | G  | 28- | Lynn  | 2  | working  | 2    |
| 9 | implementation plan   | ro | Aug | Cha   | 5- | to       | 0-No |
|   | -- PAO                | up | -02 | ndler | Se | Aug-02   | v-02 |
|   |                       |    |     |       | p- | plan     |      |
|   |                       |    |     |       | 02 |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 2 | September metrics     | G  | 28- | Paul  | 2  | Meeting  | 2    |
| 0 | subgroup meeting      | ro | Aug | Brand | 5- | held     | 0-Se |
|   |                       | up | -02 | inger | Se | 2        | p-02 |
|   |                       |    |     |       | p- | 0-Sep-02 |      |
|   |                       |    |     |       | 02 |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 2 | Mini-course plan      | Bu | 28- | Paul  | 2  | 2002     | 2    |
| 1 |                       | tl | Aug | Brand | 5- | 0920_Ann | 0-Se |
|   |                       | er | -02 | inger | Se | ual_plan | p-02 |
|   |                       |    |     |       | p- |          |      |
|   |                       |    |     |       | 02 |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 2 | Portal performance    | Na | 28- | Paul  | 1  | 200209   | 1    |
| 2 | tracking requirements | us | Aug | Brand | 3- | 11_IT-40 | 1-Se |
|   |                       |    | -02 | inger | Se | 0-80-Per | p-02 |
|   |                       |    |     |       | p- | formance |      |
|   |                       |    |     |       | 02 | Tracking |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| * | ######### Title       | ## | **  | ###   | *  | ###      | #### |
| * |                       | ## | Dat | ##### | *D | ###### R | #### |
| A |                       | ## | e** | # Ass | ue | eference | # Cl |
| I |                       | ## |     | ignee | ** |          | osed |
| R |                       | #  |     |       |    |          |      |
| e |                       | Or |     |       |    |          |      |
| f |                       | ig |     |       |    |          |      |
| * |                       | in |     |       |    |          |      |
| * |                       | at |     |       |    |          |      |
|   |                       | or |     |       |    |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 2 | Identify Project case | Br | 5-  | Don   | 2  |          |      |
| 3 | studies and           | an | Sep | Marg  | 5- |          |      |
|   | storytelling points   | di | -02 | olies | Se |          |      |
|   | of contact            | ng |     |       | p- |          |      |
|   |                       | er |     |       | 02 |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 2 | Project Formulation   | Br | 10- | Peg   | 1  |          |      |
| 4 | CoP organization      | an | Sep | Luce  | 5- |          |      |
|   |                       | di | -02 |       | Oc |          |      |
|   |                       | ng |     |       | t- |          |      |
|   |                       | er |     |       | 02 |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 2 | Project               | Br | 17- | Don   | 1  |          |      |
| 5 | Implementation CoP    | an | Sep | Marg  | 5- |          |      |
|   | organization          | di | -02 | olies | Oc |          |      |
|   |                       | ng |     |       | t- |          |      |
|   |                       | er |     |       | 02 |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 2 | Questions for HR      | W  | 25- | Paul  | 2  | Email    | 2    |
| 6 |                       | ol | Sep | Brand | 7- | sent on  | 6-Se |
|   |                       | fo | -02 | inger | Se | 2        | p-02 |
|   |                       | rd |     |       | p- | 6-Sep-02 |      |
|   |                       |    |     |       | 02 |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 2 | Identify library      | Br | 30- | Janet | 2  |          |      |
| 7 | content sources       | an | Oct | Ormes | 0- |          |      |
|   |                       | di | -02 |       | No |          |      |
|   |                       | ng |     |       | v- |          |      |
|   |                       | er |     |       | 02 |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 2 | Propose rewards and   | G  | 30- | Don   | 2  |          |      |
| 8 | recognition for EOS   | ro | Oct | Wo    | 0- |          |      |
|   | Pilot                 | up | -02 | lford | No |          |      |
|   |                       |    |     |       | v- |          |      |
|   |                       |    |     |       | 02 |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 2 | Organize focus groups | G  | 30- | Paul  | 8- | Meetings |      |
| 9 |                       | ro | Oct | Brand | No | planned  |      |
|   |                       | up | -02 | inger | v- | for      |      |
|   |                       |    |     |       | 02 | 21/25    |      |
|   |                       |    |     |       |    | November |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 3 | Distribute survey to  | G  | 30- | Paul  | 1  |          |      |
| 0 | EOS Project staff     | ro | Oct | Brand | 5- |          |      |
|   |                       | up | -02 | inger | No |          |      |
|   |                       |    |     |       | v- |          |      |
|   |                       |    |     |       | 02 |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 3 | Identify Project      | G  | 30- | Paul  | 1  |          |      |
| 1 | lessons learned       | ro | Oct | Brand | 5- |          |      |
|   | coordinators          | up | -02 | inger | No |          |      |
|   |                       |    |     |       | v- |          |      |
|   |                       |    |     |       | 02 |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 3 | Identify News and     | Br | 30- | Lynn  | 1  | Email    | 1    |
| 2 | Daily Image content   | an | Oct | Cha   | 5- | dated    | 3-No |
|   | sources               | di | -02 | ndler | No | 1        | v-02 |
|   |                       | ng |     |       | v- | 3-Nov-02 |      |
|   |                       | er |     |       | 02 |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 3 | Identify Project      | G  | 30- | Paul  | 1  |          |      |
| 3 | content sources       | ro | Oct | Brand | 5- |          |      |
|   |                       | up | -02 | inger | No |          |      |
|   |                       |    |     |       | v- |          |      |
|   |                       |    |     |       | 02 |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 3 | Implement beta        | Br | 30- | Steve | 1  |          |      |
| 4 | version of Portal     | an | Oct | Naus  | 5- |          |      |
|   |                       | di | -02 |       | No |          |      |
|   |                       | ng |     |       | v- |          |      |
|   |                       | er |     |       | 02 |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 3 | Initiate in-reach     | Br | 30- | Lynn  | 3  |          |      |
| 5 | communications        | an | Oct | Cha   | 0- |          |      |
|   | activities            | di | -02 | ndler | No |          |      |
|   |                       | ng |     |       | v- |          |      |
|   |                       | er |     |       | 02 |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 3 | Implement             | G  | 20- | S.    | 1  |          |      |
| 6 | beta-version of Pilot | ro | Nov | Naus  | 8- |          |      |
|   | portal & Web site     | up | -02 |       | De |          |      |
|   |                       |    |     |       | c- |          |      |
|   |                       |    |     |       | 02 |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+
| 3 | Initiate recurring    | Br | 20- | Group | 1  |          |      |
| 7 | process activities    | an | Nov |       | 8- |          |      |
|   |                       | di | -02 |       | De |          |      |
|   |                       | ng |     |       | c- |          |      |
|   |                       | er |     |       | 02 |          |      |
+---+-----------------------+----+-----+-------+----+----------+------+