**ENVIRONMENTAL MANAGEMENT** **PROGRAM**

**Background information about the Environmental Management Program
(EMP)**

NOAA EMS programs provide to NOAA and each facility a consistent means
of maintaining and assessing conformance to critical EMS elements. The
EMP applicability includes identification and maintenance of operational
controls applicable to significant environmental activities and impacts.
Operational controls cover the management requirements, operating
processes and work practices to ensure that activities are carried out
as planned and under specified and controlled conditions. Operational
controls may consist of procedures, work instructions/practices,
guidelines and notices. By using a common format through out NOAA we
can:

-   Provide consistency of management for our activities and
    environmental impacts.

-   Ensure legal requirements are integrated within operational
    controls.

-   Same time and resources.

-   Have a consistent aspect within the EMS by which all systems can be
    judged.

**How is the EMP organized?** The EMP provides a central structure for
the identification of operational controls. While operational controls
must be specific to facility activities and resources, the EMP format
should be used as a general organizing structure. The EMP format
organizes operational controls in the following manner:

**How is the EMP organized?** The EMP provides a central structure for
the identification of operational controls. While operational controls
must be specific to facility activities and resources, the EMP format
should be used as a general organizing structure. The EMP format
organizes operational controls in the following manner:

+---------------+------------------------------------------------------+
| 1000 Series   | Comprehensive in nature, applicable to all           |
|               | employees, visitors and contractors                  |
+---------------+------------------------------------------------------+
| 2000 Series   | Administrative in nature, applicable to respective   |
|               | departments and employees responsible for or         |
|               | performing activity                                  |
+---------------+------------------------------------------------------+
| -   2500      | Applicable to employee designated as EMS             |
|     Series    | Representative                                       |
+---------------+------------------------------------------------------+
| 3000 Series   | Technical and mechanical in nature; applicable to    |
|               | respective activity, function or department          |
|               | responsible for or performing task(s)                |
+---------------+------------------------------------------------------+
| -   3000 -    | Applicable to all employees, visitors and            |
|     3100      | contractors responsible for or performing tasks      |
|     Series    | identified in 3000 series                            |
+---------------+------------------------------------------------------+
| -             | Applicable to individual departments and employees   |
|   3200+Series | or contractors responsible for or performing         |
|               | activity                                             |
+---------------+------------------------------------------------------+
| 4000 Series   | Applicable to Vessels                                |
+---------------+------------------------------------------------------+
| 5000 Series   | Applicable to Aircraft                               |
+---------------+------------------------------------------------------+
| 6000 Series   | Applicable to Laboratories                           |
+---------------+------------------------------------------------------+

In addition to the EMP format, a facility may choose to identify and
organize operational controls in several ways. These include:

-   Operational Controls can be arranged and categorized by
    environmental media/issue.

-   Operational Controls can be arranged by Department/Area/Function.

**How is the EMP maintained?** The development of operational controls
should include a review by supervisors and users to ensure control items
are applicable and integrated into process activities. Formal training
sessions should be held with key staff members to demonstrate how
operational controls should be followed. Changes in environmental
activities must be monitored to ensure operational controls remain
relevant and applicable to environmental impacts. The contents of the
EMP should be reviewed at the facility on an ongoing basis to ensure
conformance to criteria and that operations are performed in a
consistent manner.

**ENVIRONMENTAL MANAGEMENT PROGRAM FORMAT**

+----+-----------------------------------------------------------------+
| #  |                                                                 |
| #  |                                                                 |
| En |                                                                 |
| vi |                                                                 |
| ro |                                                                 |
| nm |                                                                 |
| en |                                                                 |
| ta |                                                                 |
| l  |                                                                 |
| Op |                                                                 |
| er |                                                                 |
| at |                                                                 |
| io |                                                                 |
| na |                                                                 |
| l  |                                                                 |
| Co |                                                                 |
| nt |                                                                 |
| ro |                                                                 |
| ls |                                                                 |
+----+-----------------------------------------------------------------+
| 10 | RECYCLING - WHITE DUMPSTER & GREEN TOTE BULK COLLECTION         |
| 00 |                                                                 |
+----+-----------------------------------------------------------------+
|    |                                                                 |
+----+-----------------------------------------------------------------+
| 10 | RECYCLING - CONTAINER & BIN COLLECTION                          |
| 01 |                                                                 |
+----+-----------------------------------------------------------------+
|    |                                                                 |
+----+-----------------------------------------------------------------+
| 10 | WASTE MANAGEMENT - GENERAL OFFICE                               |
| 02 |                                                                 |
+----+-----------------------------------------------------------------+
|    |                                                                 |
+----+-----------------------------------------------------------------+
| 10 | EQUIPMENT, SUPPLIES AND BUILDING USE                            |
| 03 |                                                                 |
+----+-----------------------------------------------------------------+
|    |                                                                 |
+----+-----------------------------------------------------------------+
| 10 | MEETINGS AND TRAVEL                                             |
| 04 |                                                                 |
+----+-----------------------------------------------------------------+
|    |                                                                 |
+----+-----------------------------------------------------------------+
| 10 | EMERGENCY ACTION                                                |
| 05 |                                                                 |
+----+-----------------------------------------------------------------+
|    |                                                                 |
+----+-----------------------------------------------------------------+
| 20 | PLANNING & BUDGET                                               |
| 00 |                                                                 |
+----+-----------------------------------------------------------------+
|    |                                                                 |
+----+-----------------------------------------------------------------+
| 20 | PURCHASING, PROCUREMENT FOR EQUIPMENT, FURNITURE, PARTS,        |
| 01 | SUPPLIES                                                        |
+----+-----------------------------------------------------------------+
|    |                                                                 |
+----+-----------------------------------------------------------------+
| 20 | EQUIPMENT LEASING                                               |
| 02 |                                                                 |
+----+-----------------------------------------------------------------+
|    |                                                                 |
+----+-----------------------------------------------------------------+
| 20 | FACILITY LEASING                                                |
| 03 |                                                                 |
+----+-----------------------------------------------------------------+
|    |                                                                 |
+----+-----------------------------------------------------------------+
| 20 | CONTRACTING SPECIFICATIONS, SELECTION & INSPECTION              |
| 04 |                                                                 |
+----+-----------------------------------------------------------------+
|    |                                                                 |
+----+-----------------------------------------------------------------+
| 20 | CHEMICAL PURCHASING                                             |
| 05 |                                                                 |
+----+-----------------------------------------------------------------+
|    |                                                                 |
+----+-----------------------------------------------------------------+
| 20 | OFFICE EQUIPMENT MAINTENANCE & DISPOSAL                         |
| 06 |                                                                 |
+----+-----------------------------------------------------------------+
|    |                                                                 |
+----+-----------------------------------------------------------------+
| 20 | SCIENTIFIC PROGRAM SUPPORT                                      |
| 07 |                                                                 |
+----+-----------------------------------------------------------------+
|    |                                                                 |
+----+-----------------------------------------------------------------+
| 20 | TEACHER-AT-SEA PROGRAM SUPPORT                                  |
| 08 |                                                                 |
+----+-----------------------------------------------------------------+
|    |                                                                 |
+----+-----------------------------------------------------------------+
| 25 | RESERVED                                                        |
| 00 |                                                                 |
+----+-----------------------------------------------------------------+
| 30 | HOUSEKEEPING - MAINTENANCE SHOP, ON DOCKS & ALONG SIDE VESSELS  |
| 00 |                                                                 |
+----+-----------------------------------------------------------------+
|    |                                                                 |
+----+-----------------------------------------------------------------+
| 30 | EMERGENCY PREPAREDNESS & RESPONSE - FACILITY, ON DOCKS & ALONG  |
| 01 | SIDE VESSELS                                                    |
+----+-----------------------------------------------------------------+
|    |                                                                 |
+----+-----------------------------------------------------------------+
| 30 | USED OIL HANDLING & STORAGE                                     |
| 02 |                                                                 |
+----+-----------------------------------------------------------------+
|    |                                                                 |
+----+-----------------------------------------------------------------+
| 30 | HAZARDOUS MATERIALS & CHEMICAL STORAGE                          |
| 03 |                                                                 |
+----+-----------------------------------------------------------------+
|    |                                                                 |
+----+-----------------------------------------------------------------+
| 30 | HAZARDOUS MATERIALS & CHEMICAL USE/HANDLING                     |
| 04 |                                                                 |
+----+-----------------------------------------------------------------+
|    |                                                                 |
+----+-----------------------------------------------------------------+
| 30 | WASTE HANDLING & MANAGEMENT - SPECIAL, UNIVERSAL & RADIOACTIVE  |
| 05 |                                                                 |
+----+-----------------------------------------------------------------+
|    |                                                                 |
+----+-----------------------------------------------------------------+
| 30 | WASTE HANDLING & MANAGEMENT - HAZARDOUS                         |
| 06 |                                                                 |
+----+-----------------------------------------------------------------+
|    |                                                                 |
+----+-----------------------------------------------------------------+
| 30 | WASTE HANDLING & MANAGEMENT - SOLID                             |
| 07 |                                                                 |
+----+-----------------------------------------------------------------+
|    |                                                                 |
+----+-----------------------------------------------------------------+
| 32 | SHIP REPAIRS, TESTING, INSTALLATIONS, CHECKS & INSPECTIONS      |
| 00 |                                                                 |
+----+-----------------------------------------------------------------+
|    |                                                                 |
+----+-----------------------------------------------------------------+

**Environmental Management Program, continued**

  ------ -----------------------------------------------------------------
  3201   WEAPONS STORAGE AND CLEANING - LAND BASED

         

  3202   CHEMICAL & HAZARDOUS MATERIALS USE, STORAGE & DISPOSAL AT HEALTH
         SERVICES

         

         

  3203   AEROSOLV UNIT OPERATIONS & MAINTENANCE

         

  3204   FORKLIFT & CRANE OPERATIONS & MAINTENANCE

         

  3205   PAINTING & PAINT BOOTH OPERATIONS & MAINTENANCE

         

  3206   PAINTING - SAND BLASTING, SURFACE PREPARATION & PAINT REMOVAL

         

  3207   TORCH CUTTING & WELDING

         

  3208   COMPRESSOR OPERATIONS & MAINTENANCE

         

  3209   BOILER OPERATIONS & MAINTENANCE

         

  3210   OIL/WATER SEPARATOR OPERATIONS & MAINTENANCE

         

  3211   PRESSURE AND STEAM WASHING FOR EQUIPMENT & MACHINERY

         

  3212   PARTS WASHER OPERATIONS & MAINTENANCE

         

  3213   PIER RE-CONSTRUCTION, MAINTENANCE, PIER UTILITY REPAIRS

         

  3214   VESSEL HOTEL & ON-SHORE WASTE MANAGEMENT SERVICES

         

  3215   SHIPPING & RECEIVING

         

  3216   PAINTING - BUILDINGS

         

  3217   DRINKING WATER, PLUMBING, & CARPENTRY

         

  3218   ELECTRICAL & LIGHTING

         

  3219   JANITORIAL SERVICES

         

  3220   HVAC

         

  3221   LANDSCAPING & PEST CONTROL

         

  3222   PARKING LOTS AND PAVED SURFACES

         

  3223   ASBESTOS REPAIR, REMOVAL & DISPOSAL

         
  ------ -----------------------------------------------------------------

Environmental Management Program, continued

  ------ -----------------------------------------------------------------
  4000   VESSEL BALLAST WATER MANAGEMENT, UPTAKE AND RELEASE

         

  4001   VESSEL BALLAST CLEANING & FUEL TANK CLEANING & OILY WATER
         MANAGEMENT (OILY BILGE AND BALLAST WATER)

         

  4002   VESSEL HAZARDOUS WASTE MANAGEMENT INCLUSIVE OF SPECIAL WASTE,
         MEDICAL WASTE & WASTE OIL

         

  4003   VESSEL WASTE MANAGEMENT INCLUSIVE OF RECYCLABLE ITEMS, GARBAGE &
         TRASH (INCLUSIVE OF PLASTIC)

         

  4004   VESSEL BLACKWATER AND GRAYWATER MANAGEMENT

         

  4005   VESSEL EMERGENCY AND SPILL RESPONSE

         

  4006   VESSEL FIXED OPERATIONS INCLUDING FUELING AND OIL TRANSFER

         

  4007   VESSEL EQUIPMENT OPERATIONS AND MAINTENANCE TO MINIMIZE
         ENVIRONMENTAL IMPACTS AT SEA

         

  4008   VESSEL MARINE ANIMAL AND HABITAT PROTECTION

         
  ------ -----------------------------------------------------------------

### ADDITIONAL SAMPLE FORMATS TO ORGANIZE ENVIRONMENTAL MANAGEMENT PROGRAMS

Operational Controls can be arranged by environmental media/issue.

  ---------------- --------------- -------------- ------------- -------------
  Environmental    **Operational   Monitoring     Records       Training
  Media/Issue      Controls**      Reference                    

                                   *Additional                  
                                   information*                 

                                                                

                                                                
  ---------------- --------------- -------------- ------------- -------------

Operational Controls can be arranged by Department/Area/Function.

  -------------------- -------------- --------------- ---------- ---------- ------------------
  Dept/Area/Function   Media/Impact   **Operational              Location   
                                      Control**                             

                                      **No**          **Name**              

                                                                            
  -------------------- -------------- --------------- ---------- ---------- ------------------