######## *1.0 Purpose:* The purpose of this procedure is to highlight the ESHMS requirements for preparing and responding to the environment, safety and health (ESH) consequences of an incident or emergency. These requirements are integrated into (AGENCY)'s various emergency preparedness and response plans and procedures that have been implemented to address contingencies that are relevant and foreseeable.

######## *2.0 Scope:* This procedure specifies those (AGENCY) Headquarters and its sites' (henceforth site(s)) ESHMS requirements that pertain to the ESH consequences of an incident or emergency. It does not address itself to other consequences that may result from an incident or emergency. The full consequences of incidents and emergencies are dealt with in (AGENCY)'s various emergency preparedness and response plans and procedures implemented at (AGENCY) sites.

***3.0 References:*** (AGENCY) sites maintain several programs that
provide specific direction on how to respond to emergency situations.
These programs are:

-   Occupant Emergency Plan (example)

-   Spill Prevention, Control and Countermeasures Plan (example)

-   Contingency Plan for Hazardous Waste Accumulation Areas (example)

######## *4.0 Emergency Preparedness and Response Review:* The ESHMS Coordinator (or his/her designee) will review, on an annual basis, existing emergency response and preparedness plans for the site to ensure they cover the following considerations:

-   An inventory of foreseeable incidents and emergencies that could
    have ESH consequences,

-   That the foreseeable incidents and emergencies have response plans
    and procedures to avert or mitigate their potential ESH
    consequences,

-   That there are provisions to provide information, internal
    communication, and coordination to protect all people, including
    contractors and visitors,

-   That there is a periodic check of all materials, supplies and
    resources (e.g., medical rescue, crisis response, law enforcement,
    fire department, etc.) that are needed to respond to the ESH
    consequences of incidents and emergencies,

-   Checking the adequacy of instruments for communicating with all
    employees, contractors, and visitors, as well as with relevant
    authorities, the neighboring community, and emergency response and
    medical services,

-   Checking to ensure that drills and other preparatory exercises are
    scheduled and executed on a timely basis,

-   Reviewing the results and assessments of drills so as to improve
    readiness and effectiveness regarding ESH consequences,

-   Reviewing the results of actual incidents and emergencies and make
    necessary changes to the site's various emergency preparedness and
    response plans and procedures that will improve ESH-related outcomes
    in the future.

# 

# ***5.0 Records:*** Records that relate to the above ESHMS requirements ("to prepare for and mitigate the ESH consequences of emergencies and incidents") should be outcomes from the execution of existing (AGENCY) Emergency Preparedness and Response procedures at (AGENCY) sites.

# 

# The ESHMS Coordinator or other designated member of the CFT will maintain the following records generated by this procedure:

-   Records that indicate that an annual review of emergency response
    procedures has been conducted,

-   Records of incidents and emergencies that can result in ESH
    consequences,

-   Records of materials, supplies and resources available for the ESH
    contingencies of incidents and emergencies,

-   Records of drills and other preparatory exercises,

-   Records of drill reviews, and

-   Records of actual incident or emergency reviews.

Hardcopy or electronic versions of these records will be maintained in a
central and accessible file (e.g., the ESHMS Manual).

***5.1 Employee Access to Records:*** Management will provide employees
with access to all records associated with the Emergency Preparedness
and Response Program. This information may be provided through the ESHMS
Manual or through other documentation maintained by the ESHMS
Coordinator, or other designated member of the CFT.