![](media/image1.png){width="1.3333333333333333in" height="1.375in"}

Qualification Card / Admin Action

> Error Message Overview
>
> **Valid authorizing official field for a Admin Action is required**
>
> **for Qual Card position overrides...**

In the past, whenever the Admin Action was turned on for a Qual Card
Position, the system required the entry of a Justification, but not the
entry of the Authorizing Official. Because of this, there are a number
of entries with no Authorizing Official or an invalid employee ID in the
Authorizing Official text box. The Change Management Board has decided
that this field is now required.

Actions to correct the Authorizing Official

When opening a Qual Card page, and after clicking the "Show Qual Card
Details" button, for a responder who already has Admin Action turned on
for a position but no Authorizing Official, the user will see the
following error message.

![](media/image2.png){width="5.9944444444444445in" height="2.075in"}

At this point, the user must go to the Justification page for that
particular position and enter a valid Authorizing Official ID. Field
values that are not acceptable are all 0's or a blank field. An example
is seen in the screenshot below, and must be corrected to a valid
Authorizing Official. But in order to change that row of data, the user
has to be in the page in "Correct History" mode.

This will cause the Qual Card screen to return you to the Show Qual Card
Details page. Click Show Qual Card Details to enter back into the card
in 'Correct History' mode. At this time please click on the
justification that is identified in the error message and review the
justification requirements that need to be met as described below. If
you see a justification of 0's or a blank justification, please enter a
valid Employee ID and click ok. You should be able to successfully click
save on the Incident Qual Card screen and the error is resolved.

![](media/image3.png){width="5.993055555555555in"
height="1.5666666666666667in"}

Note: The "Authorizing Official is Required" message will only occur on
positions where the Admin Action is already turned on and there is no
Authorizing Official, or the Authorizing Official Id is all 0's. If the
Admin Action is NOT turned on, an invalid Authorizing Official Id will
not trigger the message.

If you turning on the Admin Action for the first time, the user will
receive the "Authorizing Official is Required" message if they attempt
to leave the justification page without entering the Authorizing
Official.

Example: After turning on the Admin Action, the system will take you to
the Justification page, where you can input the Authorizing Official and
the Justification for the Admin Action. If the user attempts to leave
the justification page without putting in an Authorizing Official, they
will receive the same message as in the screenshot below.

![](media/image4.png){width="5.993055555555555in"
height="2.2395833333333335in"}

Note: At anytime, if an Admin Action occurs where the Authorizing
Official is not entered, the row of data can be removed from the data
base simply by clicking on the minus button for that particular row of
data.

![](media/image5.png){width="1.65625in" height="0.4173611111111111in"}