**Los Alamos National Laboratory Integrated Work Management Process and
Job Hazard Analysis Tool**

**Abstract**

Los Alamos National Laboratory developed an Integrated Work Management
process (IWM) which defines requirements and a process for doing work in
a safe, secure, and *environmentally responsible* manner. The IWM
process is a true integration of safety, security and environment into
work activities. The IWM process emphasizes line management
responsibility for conducting work compliantly and provides strong
Division management accountability. This new process fulfills a key
environmental management system requirement for work controls to address
significant environmental aspects and covers both compliance and
pollution prevention instructions.

![](media/image1.jpeg){width="2.85in" height="2.85in"}**Main
Description**

The IWM process applies to any work performed at the Laboratory that may
have a safety, security or environmental hazard associated with either
the work itself or a hazard present in the work area. The IWM process
requires that work planners identify safety, security and environmental
hazards associated with individual work tasks and assures that
preventive measures and controls are in place before work is approved.
The IWM process requires workers to actively participate in identifying
hazards and controls. Workers must demonstrate a clear understanding of
procedures. The IWM establishes strong lines of accountability to assure
that workers and management understand the importance of compliance with
prescribed preventive measures and controls. Pre-job briefings and
readiness checks provide clear communication to workers before works
begins and as work is being conducted. The integration of safety,
security and environment in work planning, combined with a strong focus
on worker involvement and management accountability is key to an
effective work controls process. Leveraging the IWM process as part of
the environmental management system requirements eliminated the need for
a separate system for environmental hazards and controls.

Web-based tools support the IWM process and assist in identifying
hazards, preventive measures and controls. The tool questions and
controls increase awareness of environmental issues, require pollution
prevention planning, and provide compliance information. The IWM support
tools save \$500,000 per year in avoided subject matter review time
alone. Additional cost savings and efficiency, potentially significant
but not easily quantified, are realized through better project planning,
waste avoidance, and improved compliance.

The Job Hazard Analysis (JHA) tool was developed to support work
planning as part of the IWM process and to aid in the development of
Integrated Work Documents. The web-based tool was used at other DOE
sites to identify safety hazards; however, LANL expanded its
applicability to include security and environment to meet the intent of
truly integrated work management. The JHA tool produces an Integrated
Work Management Document which is used as the operational level to guide
daily work activities.

The JHA tool covers all environmental compliance issues including RCRA,
solid waste, radioactive solid waste, water quality, liquid sanitary and
radioactive waste, chemical management, air quality, EPCRA and TRI,
TSCA, potential release sites, property management, cultural sites, and
biological and NEPA assessments. The tool includes pollution prevention
requirements and assessment checklists.

A new desktop GIS-based screening system was developed to support the
JHA tool for work conducted outdoors. This GIS system allows work
planners to locate their project on a map and screen for proximity to
potential release sites, threatened and endangered species zones,
watercourses, storm water drain locations, and cultural sites. In the
past, site location approvals required multiple subject matter expert
reviews; the ability to conduct desktop screening saves the Laboratory
\$500,000 annually in avoided subject matter expert review time. The
desktop tool allows planners to test potential project locations and
understand limitations at the earliest planning stages. This same tool
will soon be adopted by both the Permits and Requirements Identification
Document system (PR-ID) and the excavation permit system.

Compliance and pollution prevention information provided in the JHA tool
improves workers' and managers' understanding of how their processes
interact with the environment and what they can do to reduce or avoid
impacts.