[^1]U.S Department of Health and Human Services

Departmental Contracts Information System (DCIS)

-   ***Contract Number Field*** -- Replaced DCIC Item 2

-   ***Order Number*** ***Field*** -- Replaced DCIS Item 4

-   ***Mod Number*** ***Field*** -- Replaced DCIS Item 3

FPDS-NG Items

Item Number

1A. ***Procurement Instrument Identifier (PIID)*** - New item --
(***System generated)***

> ***Definition:*** The unique identifier for each contract, agreement
> or order.
>
> ***Instruction:*** Enter the Contract, Purchase Order, or Agreement
> number for the instant action. If you are reporting a delivery/task
> order, enter the order number. Proposed FAR 4.11 prescribes convention
> for numbering Contracts, Agreements and Orders.
>
> ***Required:*** Mandatory

1B. ***Modification Number*** - New item -- (***System generated)***

> ***Definition:*** An identifier issued by an agency that uniquely
> identifies one modification for one contract, agreement, order, etc.
>
> ***Instruction:*** When reporting modifications to contracts,
> agreements, or orders, report the modification number assigned by the
> reporting contracting office. For any given PIID, all Modification
> Numbers must be unique.
>
> ***Required:*** Mandatory for Modifications

1C. ***Referenced PIID*** - New item -- (***System generated)***

> ***Definition:*** When reporting orders under Indefinite Delivery
> Vehicles (IDV) such as a GWAC, IDC, FSS, BOA, or BPA, report the
> Procurement Instrument Identifier (Contract Number or Agreement
> Number) of the IDV. For the initial load of a BPA under a FSS, this is
> the FSS contract number. Note: BOA's and BPA's are with industry and
> not with other Federal Agencies.
>
> ***Instruction:*** Report the Contract or Agreement Number of the IDV
> against which the order is placed. When reporting the initial load of
> a BPA under a FSS, report the FSS contract number.
>
> ***Required:*** Mandatory

1D. ***Transaction Number*** - New item

> ***Definition:*** "Tie Breaker" for legal, unique transactions that
> would otherwise have the same key.
>
> ***Instruction:*** Assign a unique Transaction Number for each report
> when multiple reports are required for a single contracting action
> such as 1) actions that include both Foreign Military Sales and
> non-FMS requirements, 2) actions that include more than one contract
> type, 3) actions that combine DoD and civilian requirements, and 4)
> special situations for repetitive reports (requires special
> arrangement with FPDC).
>
> ***Required:*** Optional

1E. ***Solicitation Identifier*** - New item

> ***Definition:*** Identifier used to link transactions in FPDS-NG to
> solicitation information.
>
> ***Instruction:*** Enter the Solicitation Identifier as in FedBizOpps.
>
> ***Required:*** Optional

2A. ***Date Signed*** -- Replaced item 6

> ***Definition:*** The date that a mutually binding agreement was
> reached. The date signed by the Contracting Officer or the Contractor,
> whichever is later.
>
> ***Instruction:*** Enter the date that the transaction was signed. For
> a bilateral transaction, this is the later of the date signed by the
> Contractor or the Contracting Officer. For a unilateral transaction,
> this is the date signed by the Contracting Officer.
>
> ***Required:*** Mandatory

2B. ***Effective Date*** -- Replaced item 6

> ***Definition:*** The date that the parties agree will be the starting
> date for the contract's requirements. Usually, this is the same as the
> date signed but may be different. For example, the effective date may
> be delayed to avoid major holidays or to coincide with the
> availability of funds; it may be "post dated" to recognize that the
> contractor started work before the formal agreement was signed.
>
> ***Instruction:*** Enter the effective date agreed to by the parties,
> otherwise leave blank.
>
> ***Required:*** Mandatory

2C. ***Current Completion Date*** -- Replaced item 36

> ***Definition:*** The completion date of the base contract plus
> options that have been exercised.
>
> ***Instruction:*** Report the contract completion date based on the
> schedule in the contract. For an initial award, report the scheduled
> completion date for the base contract and for any options exercised at
> time of award. For modifications that exercise options, report the
> revised scheduled completion date for the base contract including
> exercised options.
>
> ***Required:*** Mandatory

2D. ***Ultimate Completion Date*** -- Replaced item 36

> ***Definition:*** The estimated or scheduled completion date including
> the base contract or order and all options (if any) whether the
> options have been exercised or not.
>
> ***Instruction:*** Enter the mutually agreed upon contract completion
> date for the entire contract or order including all options or other
> modifications. For a delivery order, this refers to the delivery order
> completion only, not the referenced indefinite delivery vehicle.
>
> ***Required:*** Optional

2E. ***Indefinite Delivery Vehicle Last Date To Order*** - New item

> ***Definition:*** Last date on which an order may be placed against
> this indefinite delivery vehicle.
>
> ***Instruction:*** Enter the last date to place an order. Otherwise
> leave blank.
>
> ***Required:*** Mandatory for IDV

3A. ***Ultimate Contract Value*** - New item

(Note -- if this item is less than 3B, then put the value of 3B into 3A
until further notified)

> ***Definition:*** It is the mutually agreed upon total contract or
> order value including all options (if any).
>
> For Indefinite Delivery Vehicles, the estimated value for all orders
> expected to be placed against the vehicle.
>
> For modifications, the change (positive or negative, if any) in the
> mutually agreed upon total contract value.
>
> ***Instruction:*** **For a new award**: 'Enter the mutually agreed
> upon total estimated contract or order value (in dollars and cents)
> including the base contract and all options (if any).'
>
> **For an indefinite delivery vehicle**: 'Enter the total estimated
> value (in dollars and cents) for all orders that are expected to be
> placed against this contract.'
>
> **For modifications:** 'Enter the CHANGE (positive or negative, if
> any) in the mutually agreed upon total contract value (in dollars and
> cents).'
>
> ***Required:*** Mandatory

3B. ***Current Contract Value*** -- Replaced item 56 - (***System
generated)***

> ***Definition:*** The contract value for the base contract and any
> options that have been exercised
>
> ***Instruction:*** **For a new award:** 'Enter the total value (in
> dollars and cents) of the base contract plus all options (if any) that
> have been exercised at the time of award.'
>
> **For a modification**: 'Enter the CHANGE (positive or negative, if
> any) in the current contract value that result from this modification.
>
> ***Required:*** Mandatory for Awards and Modifications

3C. ***Dollars Obligated*** -- Replaced item 10

> ***Definition:*** The amount that is obligated or de-obligated by this
> transaction.
>
> ***Instruction:*** Enter the net amount of funds (in dollars and
> cents) obligated or de-obligated by this transaction. If the net
> amount is zero, enter zero. If the net amount is a de-obligation,
> enter a minus sign in addition to the net amount.
>
> ***Required:*** Mandatory for Awards and Modifications.

4A. ***Contracting Agency Code*** -- Replaced item 1

> ***Definition:*** The FIPS Pub. 95 code for the agency of the
> contracting office that executed or is otherwise responsible for the
> transaction.
>
> ***Instruction:*** Enter the code from FIPS Pub. 95 that identifies
> the agency of the contracting office.
>
> ***Required:*** System Generated

4B. ***Contracting Office Code*** -- Replaced item 5

> ***Definition:*** The agency supplied code of the contracting office
> that executes the transaction.
>
> ***Instruction:*** If the default code is not appropriate, enter the
> code for the contracting office that executed or is otherwise
> responsible for the transaction.
>
> ***Required:*** System Generated

4C. ***Program/Funding Agency Code***

> ***Definition:*** The FIPS Pub. 95 code for the agency that provided
> the preponderance of the funds obligated by this transaction.
>
> ***Instruction:*** If funding for this transaction was provided by
> another agency, enter the code from FIPS Pub. 95 that identifies the
> agency that provided the preponderance of the obligated funds.
> Otherwise leave blank.
>
> ***Required:*** Optional or System Generated

4D. ***Program/Funding Office Code*** -- Replaced item 46B

> ***Definition:*** The funding agency provided code that identifies the
> office (or other organizational entity) that provided the
> preponderance of funds.
>
> If the Funding Agency is a non-DOD agency, the code is defined by the
> agency.
>
> If the Funding Agency is a DOD agency, the code is the DOD Activity
> Address Code (DODAAC).
>
> ***Instruction:*** Obtain the code to report from the office (or other
> organizational entity) that is funding this transaction.
>
> ***Required:*** Mandatory for DoD; Optional for civilian organizations

4E. ***Reason for Purchase*** -- Replaced item 46D

***Definition:*** A code that indicates why a civilian agency made a
purchase for DoD.

***Instruction:*** When the contracting agency or the funding agency is
DOD and this procurement is for computer hardware or services, select a
value for the reason certified by the funding office.

***Required:*** Optional within the constraints of the Instruction
above. Mandatory if the funding agency is DoD.

4F. ***Contract Full/Partially Funded by Foreign Government or
International Organization***

-   Replaced item 18

> ***Definition:*** Indicates that a foreign government, international
> organization, or foreign military organization bears some of the cost
> of the acquisition.
>
> ***Instruction:*** If a foreign government or international
> organization bears some of the cost of the acquisition (this includes
> Foreign Military Sales), enter Y. Otherwise enter N.
>
> ***Required:*** Mandatory

5A. ***Website URL*** - New item

> ***Definition:*** The web site URL for inter agency Indefinite
> Delivery Vehicles.
>
> ***Instruction:*** Enter the web site URL where users may go to get
> more information on the contract or program.
>
> ***Required:*** Optional for single agency Indefinite Delivery
> Vehicles. It is mandatory for government wide Indefinite Delivery
> Vehicles.

5B. ***Who Can Use*** - New item

> ***Definition:*** Agencies that may place orders against this
> indefinite delivery vehicle.
>
> ***Instruction:*** For initial award of an IDV, enter one of the
> specified code words. Certain code words require a list of agencies
> that may order from the IDV.
>
> ***Required:*** Mandatory for initial load of an IDV

5C. ***Maximum Order Limit*** - New item

> ***Definition:*** Maximum dollar amount that can be applied to a
> single order against the Indefinite Delivery Vehicle.
>
> ***Instruction:*** If this action is an initial load of an IDV, then
> enter the maximum dollar amount that can be applied to a single order
> against the IDV. If there is no maximum order limit, enter 0.00.
>
> ***Required:*** Mandatory.

5D. ***Fee for Use of Service*** - New item

> ***Definition:*** List of administrative fees charged for using an
> Indefinite Delivery Vehicle other than Federal Supply Schedule (FSS)
> Vehicle. The fees can be one of the following format: 1) Fixed, 2)
> Range - Varies by amount, and 3) Range - Varies by Other Factor.
>
> ***Instruction:*** None
>
> ***Required:*** Mandatory for initial load of IDV

5E. ***Fixed Fee Value*** - New item

***Definition:*** The value if "Fixed Fee" is chosen for Fee for Use of
Service (5D).

***Instruction:*** None

***Required:*** Mandatory for initial load of IDV if "Fixed Fee" is
selected for 5D.

5F. ***Fee Range Lower Value*** - New item

> ***Definition:*** The lower value if "Range" (RVA, RVO) is chosen for
> Fee for Use of Service (5D).

***Instruction:*** None

***Required:*** Mandatory for initial load of IDV if "Range" (RVA, RVO)
is selected for 5D

5G. ***Fee Range Upper Value*** - New item

***Definition:*** The upper value if "Range" is chosen for Fee for Use
of Service (5D).

***Instruction:*** None

***Required:*** Mandatory for initial load of IDV if "Range" is selected
for 5D

5H. ***Ordering Procedure*** - New item

***Definition:***

> ***Instruction:*** For initial load of IDV, describe ordering
> procedures, unless included in the government website listed in the
> "Web Site URL" data element (5A).
>
> ***Required:*** Optional if Web Site URL (Data Element 5A) is
> provided, otherwise mandatory.

5J. ***Fee Paid for Use of IDV*** - New item

***Definition:*** Actual fee paid in order to use the IDV.

> ***Instruction:*** Enter the fee paid ( if any ) to the IDV Awarding
> Agency as a consequence of placing the order.
>
> ***Required:*** Yes, Applies only to DO and BPA Call, but not a DO
> against FSS.

6A. ***Type of Contract*** -- Replaced item 24D

***Definition:*** The type of contract as defined in FAR Part 16 that
applies to this procurement.

***Instruction:*** Enter the code that best describes the contract type.

***Required:*** Mandatory

6B. ***Letter Contract*** -- Replaced item 9 Code A

***Definition:*** Designates whether the award is a Letter Contract.

***Instruction:*** Enter Y if the award is a Letter Contract. Otherwise
enter N.

***Required:*** Mandatory for Stand Alone Contract.

6C. ***Multiyear Contract*** - New item

> ***Definition:*** A multi-year contract means a contract for the
> purchase of supplies or services for more than 1, but not more than 5,
> program years. Such contracts are issued under specific congressional
> authority for specific programs. A multi-year contract may provide
> that performance under the contract during the second and subsequent
> years of the contract is contingent upon the appropriation of funds,
> and (if it does so provide) may provide for a cancellation payment to
> be made to the contractor if appropriations are not made. The key
> distinguishing difference between multi-year contracts and multiple
> year contracts is that multi-year contracts buy more than 1 year\'s
> requirement (of a product or service) without establishing and having
> to exercise an option for each program year after the first.
>
> ***Instruction:*** Enter code Y when the definition for multiyear
> contract applies. Do not report contracts containing options as
> multiyear unless the definition above applies to the contract.
>
> ***Required:*** Mandatory for DoD and selected civilian agencies

6D. ***Type of IDC*** - New item

> ***Definition:*** Identifies whether the IDC or Multi-Agency Contract
> is Indefinite Delivery/Requirements, Indefinite Delivery/Indefinite
> Quantity, or Indefinite Delivery/Definite Quantity.
>
> A requirements contract provides for filling all actual purchase
> requirements of designated Government activities for supplies or
> services during a specified contract period, with deliveries or
> performance to be scheduled by placing orders with the contractor.

A Requirements IDC or Multi-Agency Contract is a contract for all of the
agency's requirement for the supplies or services specified, and
effective for the period stated, in the IDC or Multi-Agency Contract.
After award, the contract is a mandatory source for the agency for the
supplies or services specified. The quantities of supplies or services
specified in the IDC or Multi-Agency Contract are estimates only and are
not purchased by this contract. Except as this contract may otherwise
provide, if the Government\'s requirements do not result in orders in
the quantities described as \"estimated\" or \"maximum\" in the
Schedule, that fact shall not constitute the basis for an equitable
price adjustment.

> An indefinite-quantity contract provides for an indefinite quantity,
> within stated limits, of supplies or services during a fixed period.
> The Government places orders for individual requirements. Quantity
> limits may be stated as number of units or as dollar values.
>
> An Indefinite-Quantity is a contract for the supplies or services
> specified, and effective for the period stated, in the IDC or
> Multi-Agency Contract. The quantities of supplies and services
> specified in the IDC or Multi-Agency Contract are estimates only and
> are not purchased by this contract.
>
> A definite-quantity contract provides for delivery of a definite
> quantity of specific supplies or services for a fixed period, with
> deliveries or performance to be scheduled at designated locations upon
> order.
>
> A Definite Quantity IDC or Multi-Agency Contract is a
> definite-quantity, indefinite-delivery contract for the supplies or
> services specified, and effective for the period stated, in the IDC or
> Multi-Agency Contract..
>
> ***Instruction:*** Enter the code from the list for the initial load
> of an Indefinite Delivery Contract (IDC) or Multi-Agency Contract, but
> not for Government-Wide Acquisition Contracts (GWACs). If this data
> element is completed, then users will be prompted to report the next
> two data elements.
>
> ***Required:*** Mandatory for IDC, otherwise not permitted.

6E. ***Multiple or Single Award IDC*** -- Replaced item 9 Code E or item
9 Code L

> ***Definition:*** Indicates whether the contract is one of many that
> resulted from a single solicitation, all of the contracts are for the
> same or similar items, and contracting officers are required to
> compare their requirements with the offerings under more than one
> contract or are required to acquire the requirement competitively
> among the awardees.
>
> ***Instruction:*** Enter the appropriate code from the list.
>
> ***Required:*** Mandatory for IDC, otherwise not permitted.

6F. ***Performance -- Based Service Contract*** -- Replaced item 20

***Definition:*** Indicates whether the contract is a PBSC as defined by
FAR 37.601. A PBSC --

a.  Describes the requirements in terms of results required rather than
    the methods of performance of the work;

b.  Uses measurable performance standards (i.e., terms of quality,
    timeliness, quantity, etc.) and quality assurance surveillance plans
    (see 46.103(a) and 46.401(a));

c.  Specifies procedures for reductions of fee or for reductions to the
    price of a fixed-price contract when services are not performed or
    do not meet contract requirements (see 46.407); and

d.  Includes performance incentives where appropriate.

> For FPDS reporting purposes, a minimum of 80% of the anticipated
> obligations under the procurement action must meet the above
> requirements.
>
> ***Instruction:*** Enter the appropriate code from the list.
>
> ***Required:*** Mandatory for specified services, otherwise NA. It is
> mandatory for Modifications for additional work.

6G. ***Major Program*** - New item

> ***Definition:*** The agency determined code for a major program
> within the agency. For an Indefinite Delivery Vehicle, this may be the
> name of a GWAC (e.g., ITOPS or COMMITS).
>
> ***Instruction:*** If your agency has designated 'Major Programs' and
> this award is part of such a program, enter the code for the Major
> Program for this award.
>
> ***Required:*** Optional

6L. ***Cost Accounting Standards Clause*** -- Replaced item 59

***Definition:*** Indicates whether the contract includes a Cost
Accounting Standards clause.

> ***Instruction:*** Enter code Y if the contract includes a Cost
> Accounting Standards clause (see FAR Part 30). Otherwise, enter N.
>
> ***Required:*** Mandatory for DoD

6M. ***Description of Requirement*** -- Replaced item 61

***Definition:*** A brief description of the contract or award.

> ***Instruction:*** Enter a brief description of the goods or services
> that you are buying or for an Indefinite Delivery Vehicle, a brief
> description of the goods or services available.
>
> ***Required:*** Mandatory or not permitted

6N. ***Purchase Card as Payment Method*** - New item

> ***Definition:*** Indicates whether the method of payment under an
> award is the Purchase Card. Agencies may issue formal contract
> documents and make payment using the Purchase Card. It is also
> permitted that agencies may report Purchase Card purchases.
>
> ***Instruction:*** Enter Y if a Purchase Card was or will be used to
> pay the contractor. This does not apply to Indefinite Delivery
> Vehicles.
>
> ***Required:*** Optional

6O. ***Program Acronym*** - New item

> ***Definition***: The short name or title used for a GWAC or other
> contracting program. Examples include COMMITS, ITOPS, SEWP.
>
> ***Instruction:***
>
> ***Required:*** Mandatory

7A. ***Clinger-Cohen Act Planning Compliance*** -- Replaced item 46E

> ***Definition***: A code indicating the funding office has certified
> that the information technology purchase meets the planning
> requirements in 40 USC 1422 and 1423.
>
> ***Instruction:*** When the contracting agency or the funding agency
> is DOD and this procurement is for computer hardware or services,
> select a value certified by the funding office as to whether the
> planning requirements have been met.
>
> ***Required:*** Mandatory

7B. ***Walsh-Healey Act*** -- Replaced item 35

> ***Definition:*** Indicates whether the transaction is subject to
> Walsh Healey Act.

***Instruction:*** Enter Yes, if the transaction is subject to Walsh
Healy Act, otherwise enter No.

***Required:*** Mandatory

7C. ***Service Contract Act*** -- Replaced item 35

> ***Definition***: Indicates whether the transaction is subject to
> Service Contract Act.
>
> ***Instruction:*** Enter Yes, if the transaction is subject to Service
> Contract Act, otherwise enter No.
>
> ***Required:*** Mandatory

7D. ***David-Bacon Act*** -- Replaced item 35

> ***Definition***: Indicates whether the transaction is subject to
> Davis Bacon Act.

***Instruction:*** Enter Yes, if the transaction is subject to Davis
Bacon Act, otherwise enter No.

***Required:*** Mandatory

7E. ***Economy Act*** -- Replaced item 35

> ***Definition***: Indicates whether the transaction is subject to
> Economy Act.
>
> ***Instruction:*** For initial load of Multi-Agency Contract or other
> IDC, enter Yes, if the award is authorized pursuant to the Economy
> Act, otherwise enter No.
>
> ***Required:*** Mandatory

7F. ***Other Statutory Authority*** - New item

> ***Definition:*** Indicates whether the transaction is subject to
> other statutory authority.
>
> ***Instruction:*** For initial load of Multi-Agency Contract or other
> IDC, enter the citation for the law, if the award is authorized
> pursuant to legislation other than the Economy Act.
>
> ***Required:*** Mandatory only if 7E does not apply.

8A. ***Product or Service Code*** -- Replaced item 12

> ***Definition***: The code that best identifies the product or service
> procured. Codes are defined in the Product and Service Codes Manual.
>
> ***Instruction:*** Pick the code that best identifies the product or
> service procured. If more than one code applies, then report the code
> that represents most of the ultimate contract value.
>
> ***Required:*** Mandatory

8F. ***DoD Claimant Program Code*** -- Replaced item 47

> ***Definition***: A claimant program number designates a grouping of
> supplies, construction, or other services.
>
> ***Instruction:*** Enter the appropriate code from the DoD Procurement
> Coding Manual Section III, DoD Claimant Program Number.
>
> ***Required:*** Mandatory if the Funding Agency is DoD, otherwise not
> reportable.

8G. ***NAICS*** -- Replaced item 13

> ***Definition***: The North American Industry Classification System
> (NAICS) codes designate major sectors of the economies of Mexico,
> Canada, and the United States.

***Instruction:*** Report the code that was used in the solicitation.

***Required:*** Mandatory

8H. ***Information Technology Commercial Item Category*** -- Replaced
item 46C

> ***Definition***: A code that designates the commercial availability
> of an information technology product or service.
>
> ***Instruction:*** When the contracting agency or the funding agency
> is DOD and this procurement is for computer hardware or services,
> select a value certified by the funding office as to the commercial
> nature of the products or services.
>
> ***Required:*** Mandatory for DoD and civilian agencies making
> purchases on behalf of other agencies

8J. ***GFE/GFP*** - New item

> ***Definition:*** The contract uses equipment or property furnished by
> the government, pursuant to FAR 45.

***Instruction:*** Enter Y if the contract uses GFE or GFP. Otherwise
enter N.

***Required:*** Mandatory when required, otherwise not permitted.

8K. ***EPA-Designated Product(s)*** -- Replaced item 19A

> ***Definition***: The Resource Conservation and Recovery Act (RCRA),
> Section 6002 and Executive Order 13101 require the purchase of
> Environmental Protection Agency (EPA) EPA-designated products with a
> required minimum recovered material content as described in an
> agency's Affirmative Procurement Program (APP). This list of
> EPA-designated products is available at http://www.epa.gov/cpg. This
> requirement applies to all contracts that require EPA-designated
> products.
>
> ***Instruction:*** When purchasing products on the EPA Designated
> Products List without the required minimum recovered material content,
> a written justification based on exception codes B, C, or D below is
> required by FAR 23.405(c). If more than one exception applies or more
> than one justification was completed, report the predominant exception
> code or the code for the highest cost EPA-designated item for which a
> justification was completed. Select the appropriate code.
>
> ***Required:*** Mandatory

8L. ***Recovered Material Clauses*** -- Replaced item 19B

> ***Definition***: Designates whether Recovered Material Certification
> and/or Estimate of Percentage of Recovered Material Content for
> EPA-Designated Products clauses were included in the contract.
>
> ***Instruction:*** When EPA-Designated Product(s) is coded A, B, C, or
> D, enter one of the following codes. Otherwise, leave Recovered
> Material Clauses blank.
>
> ***Required:*** Mandatory when required, otherwise not permitted.

8N. ***Contract Bundling*** -- Replaced item 21

> ***Definition***: Designates that the value of the contract, including
> all options, is expected to exceed \$5M and the contracting officer
> determines this contract action is a result of consolidating two or
> more requirements previously solicited, provided or performed under
> separate small contracts into a solicitation for a single contract
> likely to be unsuitable for award to a small business concern.
> Indicates the reason why the agency bundled contract requirements
>
> ***Instruction:*** Enter the code that best represents the agency's
> reason for bundling contract requirements.
>
> ***Required:*** Mandatory when the Ultimate Contract Value exceeds
> \$5M, otherwise not reportable

9A. ***DUNS Number*** -- Replaced item 16

> ***Definitio:***: The DUNS number of the contractor. Used as a key to
> CCR. Maps to the DUNS Number or DUNS + Four in CCR.
>
> ***Instruction:*** Report the DUNS number for the contractor location
> that received the award. NOTE: The contractor must be registered in
> the CCR.
>
> ***Required:*** Mandatory

9B. ***Contractor Name From Contract*** -- Replaced item 15

> ***Definition***: The name of the contractor supplying the product or
> service as it appears on the contract.

***Instruction:*** Enter the name as it appears on the contract.

***Required:*** Mandatory for Business Object Integration and Batch.

9C. ***Principle Place of Performance*** -- Replaced item 17

> ***Definition***: The code from the FPDS-NG table (combined FIPS Pub.
> 10 and FIPS Pub. 55) that identifies the place where the work is being
> performed.

***Instruction:*** Select the appropriate code from the FPDS-NG list.

***Required:*** Mandatory

9E. ***Country or Origin*** -- Replaced item 22

> ***Definition:*** Identifies the country of origin.
>
> ***Instruction:*** If the product being procured is a domestic end
> product, enter US. If the product is not a domestic end product, enter
> the FIPS Pub. 10 country code that designates the preponderance of the
> foreign content.
>
> ***Required:*** Mandatory

9F. ***Congressional District -- Contractor*** - New item

> ***Definition:*** Indicates the congressional district of the
> contractor.

***Instruction:*** None

***Required:*** System Generated

9G. ***Congressional District -- Place of Performance*** - New item

> ***Definition:*** For US Place of Performance, indicates the
> Congressional District if it can be determined. Otherwise indicates
> that multiple districts may be involved.

***Instruction:*** None

***Required:*** System Generated

10A. ***Extend Competed*** -- Replaced item 29

> ***Definition:*** A code that represents the competitive nature of the
> contract.

***Instruction:*** None

***Required:*** System Generated

10B. ***Competitive Procedures*** -- Replaced items 25, 26, 27, 29, 33A,
33B, 33C, 41 and 44

> ***Definition:*** Derived from Data Elements "Competition Procedures"
> and "Reason Not Competed".
>
> ***Instruction:*** The designator for competitive solicitation
> procedures available pursuant to FAR 6.1 and 6.2, a code that
> represents the competitive nature of the contract and designator for
> solicitation procedures other than full and open competition pursuant
> to FAR 6.3.
>
> ***Required:*** Mandatory if Extent Competed = Competed Action

10C. ***Reason Not Competed*** -- Replaced items 25, 27, 29, 33A, 33B,
33 and 41.

> ***Definition:*** The designator for solicitation procedures other
> than full and open competition pursuant to FAR 6.3.
>
> ***Instruction:*** Enter the code that most appropriately defines the
> reason the action was not competed.
>
> ***Required:*** Optional

10D. ***Number of Offers Received*** -- Replaced item 28

> ***Definition:*** The number of actual offers/bids received in
> response to the solicitation.

***Instruction:*** Enter the actual number of offers received.

***Required:*** Mandatory when required, otherwise not permitted

10E. ***Pre-Award Synopsis Requirement*** -- Replaced item 23

> ***Definition:*** A code that indicates whether the synopsis
> requirements of FAR Subpart 5.2 were followed.
>
> ***Instruction:*** Report one of the following codes based on the
> synopsis requirements of FAR Subpart 5.2.
>
> ***Required:*** Mandatory

10F. ***Synopsis Waiver Exception*** -- Replaced item 23

> ***Definition:***

***Instruction:***

***Required:*** Mandatory if 10E is No.

10G. ***Alternative Advertising*** - New item

> ***Definition:*** Indicates whether the contracting officer used
> methods to advertise the requirement other than the advertising that
> is required by FAR 5.201 (currently, by using FedBizOpps).
>
> ***Instruction:*** Enter Y if the contracting officer used methods in
> addition to or in place of those required by FAR 5.201 to advertise
> the requirement. Otherwise enter N.
>
> ***Required:*** Optional

10H. ***Commercial Item Acquisition Procedures*** -- Replaced item 14

> ***Definition:*** None
>
> ***Instruction:*** Designates whether the solicitation used the
> special requirements for the acquisition of commercial items intended
> to more closely resemble those customarily used in the commercial
> marketplace as defined by FAR Part 12.

***Required:*** Mandatory

10J. ***Commercial Item Test Program*** -- Replaced item 25 Code E

> ***Definition:*** Designates whether the solicitation used Commercial
> Item Acquisition Procedures as defined by FAR Part 12 and Simplified
> Acquisition Procedures as defined by FAR Part 13.5 for acquisitions
> above the Simplified Acquisition Threshold and below \$5,000,000.

***Instruction:*** None

***Required:*** System Generated

10K. ***Small Business Competitiveness Demonstration Program*** --
Replaced items 42

> ***Definition:*** Indicates whether the contract was awarded to a US
> business concern as a result of a solicitation issued on or after Jan
> 1, 1989 for the four designated industry groups or the ten targeted
> industry categories as part of the Small Business Competitiveness
> Program as defined by FAR Part 19.10.

***Instruction:*** None.

***Required:*** System Generated

10L. ***A-76 (Fair Act) Action*** - New item

> ***Definition:*** Indicates whether the contract action resulted from
> an A-76/Fair Act competitive sourcing process.
>
> ***Instruction:*** Enter Y if the contract action resulted from an
> A-76/Fair Act competitive sourcing process, otherwise enter N.
>
> ***Required:*** Mandatory for Services Stand Alone Contract, not
> permitted otherwise.

11A. ***Determination of Business Size*** - New item

> ***Definition:*** The Contracting Officer's determination of whether
> the selected contractor meets the small business size standard for
> award to a small business for the NAICS code that is applicable to the
> contract.
>
> ***Instruction:*** Report the Contracting Officer's determination of
> whether the selected contractor is a small business for this contract.
>
> ***Required:*** Mandatory

11B. ***Subcontracting Plan*** -- Replaced item 34

> ***Definition:*** Subcontracting plan requirement. (See FAR Part
> 19.702)

***Instruction:*** Report the code for the subcontracting requirement.

***Required:*** Mandatory

11C. ***Price Evaluation Adjustment/Preference*** -- Replaced items 33D
and 33E

> ***Definition:*** The percent difference between the award price and
> the lowest priced offer from a responsive, responsible non-HUBZone or
> non-SDB.
>
> ***Instruction:*** Report this percent difference for HUBZone and SDB
> Price Evaluation Adjustment Programs. Report the percent difference
> between the award price and the lowest priced offer from a responsive,
> responsible non-SDB or non-HUBZone business. Calculate the percentage
> by dividing the difference (award price minus the lowest priced
> non-small or HUBZone business) by the lowest priced offer from a
> non-small business and enter it as a two-digit number rounded to the
> nearest percent. If no premium was paid, enter two zeros (00).
>
> ***Required:*** Mandatory

12A. ***IDV Type*** -- Replaced items 9

> ***Definition:*** The type of Indefinite Delivery Vehicle being (IDV)
> loaded by this transaction. IDV Types include Government-Wide
> Acquisition Contract (GWAC), Multi-Agency Contract, Other Indefinite
> Delivery Contract (IDC), Federal Supply Schedule (FSS), Basic Ordering
> Agreement (BOA), and Blanket Purchase Agreements (BPA).

***Instruction:*** Enter the code that identifies the type of IDV being
loaded.

***Required:*** Mandatory unless Award Type or Reason for Modification
is completed

12B. ***Award Type*** -- Replaced items 9

> ***Definition:*** The type of award being entered by this transaction.
> Types of awards include Purchase Orders (PO), Delivery Orders (DO),
> BPA Calls, and Stand-Alone Contracts (SAC).

***Instruction:*** Enter the code that describes.

***Required:*** Mandatory unless IDV Type or Reason for Modification is
completed

12C. ***Reason for Modification*** -- Replaced items 9

> ***Definition:*** The type of modification to an award or IDV
> performed by this transaction.
>
> ***Instruction:*** Select the code that most accurately describes the
> reason this modification was awarded.
>
> ***Required:*** Mandatory unless IDV Type or Award Type is completed

12D. ***Record Type*** -- New Item

> ***Definition:*** The type of record being entered by this
> transaction. Types of records include IDV (I), Award (A), Modification
> (M), Change (C), Delete (D), Void (V), Agency Office (G), and Offset
> Officer (O).

***Instruction:*** Enter the code that describes the type of the record.

***Required:*** Mandatory

13A. ***Contractor's TIN*** -- Replaced item 37

> ***Definition:*** The taxpayer identification number of the contractor
> providing the product or service. It may be the Social Security Number
> of the contractor.

***Instruction:*** None

***Required:***

13B. ***Number of Employees*** -- Replaced item 45

> ***Definition:*** The contractor\'s business size in terms of number
> of employees.

***Instruction:*** None

***Required:***

13C. ***Annual Revenue*** -- Replaced item 45

> ***Definition:*** The contractor's average annual gross revenue.

***Instruction:*** None

***Required:***

13D. ***Registration Date*** - New item

> ***Definition:*** Date the initial registration was submitted.

***Instruction:*** None

***Required:***

13E. ***Renewal Date*** - New item

> ***Definition:*** Date the registration will expire.

***Instruction:*** None

***Required:***

13F. ***Organizational Type*** - New item

> ***Definition:*** The type of the organization.

***Instruction:*** None

***Required:***

13G. ***Country of Incorporation*** - New item

> ***Definition:*** Identifies the country of incorporation. Full
> 3character ISO3166 standard country code, no spaces. Mandatory for
> profiles incorporated in a foreign territory and not in the USA.

***Instruction:*** None

***Required:***

13H. ***Parent's DUNS Number*** -- Replaced item 38

> ***Definition:*** The name of the common parent of the affiliated
> group if the contractor receiving the award is a member of an
> affiliated group of corporations that files its Federal income tax
> returns on a consolidated basis.

***Instruction:*** None

***Required:***

13I. ***Local Government*** -- Replaced items 30, 31, 32, 40, 43 and 47

> ***Definition:*** List characteristic of the contractor such as
> whether the selected contractor is a Local Government Organization or
> not. It can be derived from the CCR data element, 'Business Types'.

***Instruction:*** None

***Required:***

13J. ***State Government*** -- Replaced items 30, 31, 32, 40, 43 and 47

> ***Definition:*** List characteristic of the contractor such as
> whether the selected contractor is a State Government Organization or
> not. It can be derived from the CCR data element, 'Business Types'.

***Instruction:*** None

***Required:***

13K. ***Federal Government*** -- Replaced items 30, 31, 32, 40, 43 and
47

> ***Definition:*** List characteristic of the contractor such as
> whether the selected contractor is a Federal Government Organization
> or not. It can be derived from the CCR data element, 'Business Types'.

***Instruction:*** None

***Required:***

13L. ***Tribal Government*** -- Replaced items 30, 31, 32, 40, 43 and 47

> ***Definition:*** List characteristic of the contractor such as
> whether the selected contractor is a Tribal Government Organization or
> not. It can be derived from the CCR data element, 'Business Types'.

***Instruction:*** None

***Required:***

13M. ***Emerging Small Business*** -- Replaced items 30, 31, 32, 40, 43
and 47

> ***Definition:*** List characteristic of the contractor such as
> whether the selected contractor is an Emerging Small Business
> Organization or not. It can be derived from the CCR data element,
> 'Business Types'.

***Instruction:*** None

***Required:***

13N. ***8(a)Program Participant*** -- Replaced items 30, 31, 32, 40, 43
and 47

> ***Definition:*** List characteristic of the contractor such as
> whether the selected contractor is a 8(a) Program Participant
> Organization or not. It can be derived from the CCR data element,
> 'Business Types'.

***Instruction:*** None

***Required:***

13O. ***Historically Underutilized Business Zone (HUBZone)*** --
Replaced items 30, 31, 32, 40, 43 and 47

> ***Definition:*** List characteristic of the contractor such as
> whether the selected contractor is a Historically Underutilized
> Business Zone (HUBZone) Firm or not. It can be derived from the CCR
> data element, 'Business Types'.

***Instruction:*** None

***Required:***

13P. ***Small Disadvantaged Business*** -- Replaced items 30, 31, 32,
40, 43 and 47

> ***Definition:*** List characteristic of the contractor such as
> whether the selected contractor is a Small Disadvantaged Business
> Organization or not. It can be derived from the CCR data element,
> 'Business Types'.

***Instruction:*** None

***Required:***

13Q. ***Sheltered Workshop (JWOD Provider)*** -- Replaced items 30, 31,
32, 40, 43 and 47

> ***Definition:*** List characteristic of the contractor such as
> whether the selected contractor is a Sheltered Workshop (JWOD
> Provider) Organization or not. It can be derived from the CCR data
> element, 'Business Types'.

***Instruction:*** None

***Required:***

13R. ***Historically Black College or University*** -- Replaced items
30, 31, 32, 40, 43 and 47

> ***Definition:*** List characteristic of the contractor such as
> whether the selected contractor is a Historically Black College or
> University or not. It can be derived from the CCR data element,
> 'Business Types'.

***Instruction:*** None

***Required:***

13S. ***Minority Institution*** -- Replaced items 30, 31, 32, 40, 43 and
47

> ***Definition:*** List characteristic of the contractor such as
> whether the selected contractor is a Minority Institution or not. It
> can be derived from the CCR data element, 'Business Types'.

***Instruction:*** None

***Required:***

13T. ***Educational Institutional*** -- Replaced items 30, 31, 32, 40,
43 and 47

> ***Definition:*** List characteristic of the contractor such as
> whether the selected contractor is an Educational Institution or not.
> It can be derived from the CCR data element, 'Business Types'.

***Instruction:*** None

***Required:***

13U. ***Woman Owned Business*** -- Replaced items 30, 31, 32, 40, 43 and
47

> ***Definition:*** List characteristic of the contractor such as
> whether the selected contractor is a Woman Owned Business or not. It
> can be derived from the CCR data element, 'Business Types'.

***Instruction:*** None

***Required:***

13V. ***Veteran Owned Business*** -- Replaced items 30, 31, 32, 40, 43
and 47

> ***Definition:*** List characteristic of the contractor such as
> whether the selected contractor is a Veteran Owned Business or not. It
> can be derived from the CCR data element, 'Business Types'.

***Instruction:*** None

***Required:***

13W. ***Service-Related Disable Veteran Owned Business*** -- Replaced
items 30, 31, 32, 40, 43 and 47

> ***Definition:*** List characteristic of the contractor such as
> whether the selected contractor is a Service-Related Disabled Veteran
> Owned Business or not. It can be derived from the CCR data element,
> 'Business Types'.

***Instruction:*** None

***Required:***

13X. ***Minority Owned Business*** -- Replaced items 30, 31, 32, 40, 43
and 47

> ***Definition:*** List characteristic of the contractor such as
> whether the selected contractor is a Minority Owned Business or not.
> It can be derived from the CCR data element, 'Business Types'.

***Instruction:*** None

***Required:***

13Y. ***American Indian Owned Business*** -- Replaced items 30, 31, 32,
40, 43 and 47

> ***Definition:*** List characteristic of the contractor such as
> whether the selected contractor is an American Indian Owned Business
> or not. It can be derived from the CCR data element, 'Business Types'.

***Instruction:*** None

***Required:***

13Z. ***Asian-Pacific American Owned Business*** -- Replaced items 30,
31, 32, 40, 43 and 47

> ***Definition:*** List characteristic of the contractor such as
> whether the selected contractor is an Asian-Pacific American Owned
> Business or not. It can be derived from the CCR data element,
> 'Business Types'.

***Instruction:*** None

***Required:***

13AA. ***Black American Owned Business*** -- Replaced items 30, 31, 32,
40, 43 and 47

> ***Definition:*** List characteristic of the contractor such as
> whether the selected contractor is a Black American Owned Business or
> not. It can be derived from the CCR data element, 'Business Types'.

***Instruction:*** None

***Required:***

13BB. ***Hispanic American Owned Business*** -- Replaced items 30, 31,
32, 40, 43 and 47

> ***Definition:*** List characteristic of the contractor such as
> whether the selected contractor is a Hispanic American Owned Business
> or not. It can be derived from the CCR data element, 'Business Types'.

***Instruction:*** None

***Required:***

13CC. ***Native American Owned Business*** -- Replaced items 30, 31, 32,
40, 43 and 47

> ***Definition:*** List characteristic of the contractor such as
> whether the selected contractor is a Native American Owned Business or
> not. It can be derived from the CCR data element, 'Business Types'.

***Instruction:*** None

***Required:***

13DD. ***Subcontinent Asian (Asian-Indian) American Owned Business*** --
Replaced items 30, 31, 32, 40, 43 and 47

> ***Definition:*** List characteristic of the contractor such as
> whether the selected contractor is a Subcontinent Asian (Asian-
> Indian) American Owned Business or not. It can be derived from the CCR
> data element, 'Business Types'.

***Instruction:*** None

***Required:***

13EE. ***Nonprofit Organization*** -- Replaced items 30, 31, 32, 40, 43
and 47

> ***Definition:*** List characteristic of the contractor such as
> whether the selected contractor is a Nonprofit Organization or not. It
> can be derived from the CCR data element, 'Business Types'.

***Instruction:*** None

***Required:***

13FF. ***Very Small Business*** -- Replaced items 30, 31, 32, 40, 43 and
47

> ***Definition:*** The term very small business or VSB means a concern
> whose headquarters is located within the geographic area served by a
> designated SBA district and, together with its affiliates, has no more
> than 15 employees and has average annual receipts that do not exceed
> \$1 million. The terms, concerns, affiliates, average annual receipts,
> and employees have the meaning given to them in SBA\'s Regulations
> contained in Chapter 13 of the Code of Federal Regulations.
> (<http://www.sba.gov/GC/indexprograms-vsb.html#8>)

19.902 Designated SBA district.

A designated SBA district is the geographic area served by any of the
following SBA district offices:

> \(1\) Albuquerque, NM, serving New Mexico.
>
> \(2\) Los Angeles, CA, serving the following counties in California:
> Los Angeles, Santa Barbara, and Ventura.
>
> \(3\) Boston, MA, serving Massachusetts.
>
> \(4\) Louisville, KY, serving Kentucky.
>
> \(5\) Columbus, OH, serving the following counties in Ohio: Adams,
> Allen, Ashland, Athens, Auglaize, Belmont, Brown, Butler, Champaign,
> Clark, Clermont, Clinton, Coshocton, Crawford, Darke, Delaware,
> Fairfield, Fayette, Franklin, Gallia, Greene, Guernsey, Hamilton,
> Hancock, Hardin, Highland, Hocking, Holmes, Jackson, Knox, Lawrence,
> Licking, Logan, Madison, Marion, Meigs, Mercer, Miami, Monroe,
> Montgomery, Morgan, Morrow, Muskingum, Noble, Paulding, Perry,
> Pickaway, Pike, Preble, Putnam, Richland, Ross, Scioto, Shelby, Union,
> Van Wert, Vinton, Warren, Washington, and Wyandot.
>
> \(6\) New Orleans, LA, serving Louisiana.
>
> \(7\) Detroit, MI, serving Michigan.
>
> \(8\) Philadelphia, PA, serving the State of Delaware and the
> following counties in Pennsylvania: Adams, Berks, Bradford, Bucks,
> Carbon, Chester, Clinton, Columbia, Cumberland, Dauphin, Delaware,
> Franklin, Fulton, Huntington, Juniata, Lackawanna, Lancaster, Lebanon,
> Lehigh, Luzerne, Lycoming, Mifflin, Monroe, Montgomery, Montour,
> Northampton, Northumberland, Philadelphia, Perry, Pike, Potter,
> Schuylkill, Snyder, Sullivan, Susquehanna, Tioga, Union, Wayne,
> Wyoming, and York.
>
> > \(9\) El Paso, TX, serving the following counties in Texas: Burster,
> > Culberson, El Paso, Hudspeth, Jeff Davis, Pecos, Presidio, Reeves,
> > and Terrell.
>
> \(10\) Santa Ana, CA, serving the following counties in California:
> Orange, Riverside, and San Bernadino.
> (http://www.arnet.gov/far/current/html/Subpart_19_9.html)
>
> ***Instruction:*** None
>
> ***Required:***

18A. ***Contact Title*** - New item

> ***Definition:*** The title used by the person. Examples include --
> Mr., Mrs., Ms., Dr., or Gen.
>
> ***Instruction:*** None
>
> ***Required:***

18B. ***Contact First or Given Name*** - New item

> ***Definition:*** The first (or given) name (or initial) of the
> person.
>
> ***Instruction:*** None
>
> ***Required:***

18C. ***Contact Middle Initial Name*** - New item

> ***Definition:*** The middle initial or name of the person.

***Instruction:*** None

***Required:***

18D. ***Contact Last or Family Name*** - New item

> ***Definition:*** The last or family name of the person.

***Instruction:*** None

***Required:***

18E. ***Organization Legal Name*** - New item

> ***Definition:*** The legal name of the organization for the
> contractor, contracting agency, reporting agency, customer, or offset
> officer. Any valid text characters used as legal name of the business.

***Instruction:*** None

***Required:***

18F. ***Doing Business As Name*** - New item

> ***Definition:*** The doing business as name of the contractor,
> contracting agency, reporting agency, customer, or offset officer. Any
> valid text characters used as doing business as name.

***Instruction:*** None

***Required:***

18G. ***Division Name*** - New item

> ***Definition:*** The division name of the contractor, contracting
> agency, reporting agency, customer, or offset officer. Any valid text
> characters used as division name.

***Instruction:*** None

***Required:***

18H. ***Division Number/Office Code*** - New item

> ***Definition:*** The division number or office code for the
> contractor, contracting agency, reporting agency, customer, or offset
> officer. Any valid text characters used as division number or office
> code.

***Instruction:*** None

***Required:***

18I. ***Street Address*** - New item

> ***Definition:*** The street address of the contractor, contracting
> agency, reporting agency, customer, or offset officer. Any valid text
> characters used as location of the business.

***Instruction:*** None

***Required:***

18J. ***Address Line 2*** - New item

> ***Definition:*** The street address of the contractor, contracting
> agency, reporting agency, customer, or offset officer. Any valid text
> characters used as location of the business. This is in addition to
> the Street Address.

***Instruction:*** None

***Required:***

18K. ***Address Line 3*** - New item

> ***Definition:*** The street address of the contractor, contracting
> agency, reporting agency, customer, or offset officer. Any valid text
> characters used as location of the business. This is in addition to
> the Address Line 2.

***Instruction:*** None

***Required:***

18L. ***City -- New Item***

> ***Definition:*** Any valid alphanumeric text representing a city name
> where the business resides.

***Instruction:*** None

***Required:*** Mandatory or System Generated

18M. ***State or Province*** - New item

> ***Definition:*** Any valid 2 character USA state or possession or any
> valid Canadian Province. All other countries, this field is left
> blank.

***Instruction:*** None

***Required:***

18N. ***Postal or Zipcode*** - New item

> ***Definition:*** Any alphanumeric code in uppercase format.

***Instruction:*** None

***Required:***

18O. ***Country Code*** - New item

> ***Definition:*** Any valid 3 character country code found in the
> ISO3166 standard.
>
> Must be uppercase format.

***Instruction:*** None

***Required:***

18P. ***Voice Phone Number*** - New item

> ***Definition:*** The voice phone number of the contractor,
> contracting agency, reporting agency, customer, or offset officer.

***Instruction:*** None

***Required:***

18Q. ***Fax Phone Number*** - New item

> ***Definition:*** The voice phone number of the contractor,
> contracting agency, reporting agency, customer, or offset officer.

***Instruction:*** None

***Required:***

18R. ***Email Address*** - New item

> ***Definition:*** The email address of the point of contact for an
> IDV, contractor, contracting agency, reporting agency, customer, or
> offset officer.

***Instruction:*** None

***Required:***

***Departmental Data***

21\. ***Contractor Key personnel (Last Name, First Name)*** -- Replaced
item 53

22\. ***Government Project Officer (Last Name, First Name)*** --
Replaced item 54 - Mandatory

23\. ***Government Contract Specialist (Last Name, First Name)*** --
Replaced item 55 - ***Mandatory***

24\. ***RFC Receipt Date (YYYYMMDD)*** -- Replaced item 58 -
***Mandatory***

25\. ***Agency Code (Alpha)*** -- New item (***System generated)***

26\. ***Project Title Description*** -- Replaced item 61

27\. ***Contract Status Code*** -- Replaced item 62 - ***Mandatory***

28\. ***Center*** -- New item - (***System generated)***

29\. ***Indian Self-determination (638) Contracts*** -- New item

[^1]: Updated Oct 16, 2003.