***Embassy of the United States of America***

## Kyiv, Ukraine

###### JOB OPPORTUNITY ANNOUNCEMENT

**\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\--**

+----------------------------------+-----------------------------------+
| **\# 022**                       | #### Date: April 21, 2008         |
+----------------------------------+-----------------------------------+
|                                  | ####                              |
+----------------------------------+-----------------------------------+

**\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\--**

##### TO: ALL MISSION PERSONNEL

**FROM: JOHN K. MADDEN -- HUMAN RESOURCES OFFICER**

##### SUBJECT: PROCUREMENT AGENT, GENERAL SERVICES OFFICE

\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\-\--

Employees are invited to apply for this position or refer *qualified and
eligible* candidates to the Embassy Human Resources Office. *Application
procedure* is outlined at the end of this notice. Questions should be
directed to the Human Resources Office.

**[POSITION TITLE:]{.underline}** **Procurement Agent**

**[OPEN TO:]{.underline}** **All interested Candidates**

**[GRADE LEVEL*:*]{.underline}** **FSN-07, FP-7\* (Full performance
level)**

**[WORK HOURS:]{.underline}** **Full Time, 40 hours per week**

**[OFFICE LOCATION:]{.underline}** **GSO**

**[OPENING DATE:]{.underline}** **Immediate**

**[DEADLINE:]{.underline}** **May 5, 2008 at 6 P.M. Kyiv time**

*\*FP-7 is subject to confirmation with Washington.*

**NOTE: IN ORDER TO BE CONSIDERED FOR THIS POSITION, ALL INTERESTED
CANDIDATES MUST BE *ELIGIBLE* FOR EMPLOYMENT IN UKRAINE AT THE TIME OF
SUBMITTING APPLICATION.**

> **ALL ORDINARILY RESIDENT U.S. CITIZEN AND THIRD COUNTRY NATIONAL
> APPLICANTS ARE REQUESTED TO ATTACH COPY OF THEIR *RESIDENCY PERMIT* TO
> THE APPLICATION.**

**[BASIC FUNCTION OF POSITION:]{.underline}**

Purchasing of various goods and services from U.S. and non-U.S. vendors
using all procurements methods.

**[MAJOR DUTIES AND RESPONSIBILITIES:]{.underline}**

-   Performs procurement of commodities with complex technical
    characteristics from local and U.S. vendors. Conducts market
    research using local catalos and on-line Internet resources., finds
    sources of supplies and services to meet specific technical
    requirements, i.e. office and computer equipment (workstations,
    monitors, printers, scanners, faxes), soft- and hardware, office
    equipment consumables, household appliances, vehicle spare parts and
    tires, lighting equipment, hardware and construction materials.
    Obtains and evaluates vendors' quotations and advises on the best
    offer based on technical specifications, price, and delivery terms.
    Prepares documentation to execute procurements via Petty Cash,
    Purchase Orders, Requisitions, Delivery Orders, Blanket Purchase
    Agreements, Indefinite Delivery/Indefinite Quantity Purchase orders,
    Requisitions, Government Purchase Card Orders for overseas and local
    procurements, ensuring all DOS and other applicable regulations are
    followed and approvals are obtained.

> **60%**

-   Maintains Blanket Purchase Agreements tracking database, monitoring
    bulk-funding levels in close coordination with B&F, submits
    quarterly reports on BPA expenses to B&F, ensures that all requested
    items are purchased and delivered to the requestor in accordance
    with ICASS standards, coordinating work with other Purchasing
    Agents.

**30%**

-   Other duties as assigned . **10%**

### REQUIRED QUALIFICATIONS:

[EDUCATION:]{.underline}

Completion of secondary school is required.

[WORK EXPERIENCE:]{.underline}

Minimum 2 years in Procurement or similar field with 1 year of
experience in USG procurement office in lower level position is
required. Experience in customer service, administrative operations,
purchasing field is required.

[POST ENTRY TRAINING:]{.underline}

-   Simplified Acquisitions, Contract Administration, Purchase Card
    training.

[LANGUAGE:]{.underline}

Level 3 Ukrainian and Russian (good working knowledge) are required.
Level 3 English (good working knowledge) is required.

[KNOWLEDGE:]{.underline}

Job holder should have a good understanding of the structure and
responsibilities of the job holder\'s own section and of the other
U.S.G. organizations, such as, RPSO Frankfurt, US Despatch Agencies,
etc. Should have a good knowledge of structural organization of
U.S.Embassy Kiev sections and agencies.

-   Job holder should have good working knowledge of USG procurement
    procedures and regulations.

-   Job holder should have a good understanding and knowledge of the
    Ukrainian market (oil and lubricants, electronics, construction
    materials, computers, air-conditioners, auto parts, computer
    soft-ware and hardware, ADP equipment supplies and accessories,
    household appliances, warehousing and storage equipments, etc.) and
    local business practices to be able to establish good-working
    relationship with existing and new vendors and ensure best pricing
    and delivery terms.

[SKILLS AND ABILITIES:]{.underline}

Job holder should be able to prepare basic statistical reports ad
summaries, i.e. price evaluation summary for specific product(s) and/or
product(s) quality/specifications comparison summary, etc.

-   Job holder must have valid driving licence (category B) and should
    be able to drive safely in all road conditions.

-   Job holder should be able to use effectively Microsoft computer
    programs, such as Access, Excel, Word, Internet Explorer, etc. and
    ability to learn how to work with other software products.

-   Job holder should have good numerical and typing skills.

**[APPLICATION AND SELECTION PROCESS:]{.underline}**

Interested applicants should fax or mail their *current résumé* and
*letter of interest* **in English** to the Embassy Human Resources
Office, American Embassy, 4 Hlybochyts'ka St., fax \# 490-4085.
Applications can be also sent by e-mail to**:** <HRO@usemb.kiev.ua>

**Note: Only those applications that are received in the Human Resources
Office *before* the closing date will be eligible for consideration.**
**Applications and letters that are *inadequate or incomplete* will not
be considered. Only those applicants who are selected for interviews
will be contacted.**

If you are already employed by the U.S. Embassy, please send a *short
memorandum* and *updated résumé* to the Human Resources Office to
indicate your interest in this vacancy.

Initial screening will be based on the curriculum vitae or résumé and
letter of interest. Candidates ranked highest may be invited to meet
with HR staff and to take tests as appropriate. Those ranked highest may
then be referred for interviews.

If two or more US Citizen EFM or US Veteran applicants are being
considered for employment, the Post Employment Committee will meet to
interview and rank candidates and make a recommendation for employment
to the supervisor.

Management will consider additional selection criteria that may include
issues of *conflict of interest, nepotism and budget implications.*

**[ADDITIONAL SELECTION CRITERIA:]{.underline}**

Current employees serving a *probationary period* are not eligible to
apply for this position.

U.S. Veterans and US Citizen EFMs will be given preference in hiring
over other *equally qualified candidates* in accordance with U.S. law
and State Department Regulations. Candidates who claim *U.S. Veterans
preference* must provide a copy of their Form DD-214 with their
application.

US Citizen EFMs who are currently employed under *Family Member
Appointment* (FMA) must work for 90 calendar days in their current
position before being able to apply for advertised position.

US Citizen EFMs and NORs who are currently employed under *Personal
Services Agreement* (PSA) must work for 90 calendar days in their
current position before being able to apply for advertised position.

CLEARED: SEinhorn - FMO

RBaum - GSO