> ![](media/image1.jpeg){width="2.0284722222222222in"
> height="1.8006944444444444in"}

**National Aeronautics and Space Administration**

**(NASA) Johnson Space Center, Education Office**

**Higher Education Division**

**NASA Cooperative Agreement Notice (CAN)**

**Strategic Education Alliance (SEA)**

**For:**

**Higher Education and Student Programs**

**Minority University Research & Education Programs**

**Primary & Secondary Programs**

**Education Information Technology**

**Informal Education Activities**

Announcement No. NNJ07192056C

[]{.mark}

**Release Date: March 09, 2007**

**Proposals Due: April 13, 2007**

**Table of Contents**

1.  PURPOSE

> Higher Education & Student Programs
>
> Minority University Research & Education Programs
>
> Primary & Secondary Programs
>
> Education Information Technology
>
> Informal Education and Public Outreach

2.  STATEMENT OF WORK/PROGRAM OVERVIEWS

Texas Aerospace Scholars

Reduced Gravity Flight Programs

Graduate Student Researcher Program

Undergraduate Student Research Program

Summer Faculty Fellowship

NASA Post-Doctoral Program

Minority University Research and Education Programs

Education Information Technology

3.  JSC RESPONSIBILITIES

4.  PERFORMANCE REQUIREMENTS

5.  PERIOD OF PERFORMANCE

6.  PROPOSAL SUBMISSION INFORMATION

7.  EVALUATION

8.  APPENDICES

> A: Budget Summary
>
> B: Standard Grant and Cooperative Agreement Cover Page
>
> C: NASA Grants Certifications and Assurances
>
> D: Certification of Organization Regarding Eligibility
>
> E: Provisions
>
> F: Required Publications and Reports
>
> G: Quarterly Report for Program Costs
>
> H: Program Management Plan
>
> I: Historical Data

**NASA JSC Strategic Education Alliance (SEA)**

***1.0 PURPOSE***

The goal of this Strategic Education Alliance (SEA) is to encourage
students to consider careers in science, technology, engineering, and
mathematics (STEM) through implementing various educational projects.
Major educational activities undertaken in the SEA include:

**Higher Education & Student Programs** - providing employment and
educational opportunities that attract and prepare increasing numbers of
students and faculty for STEM-related careers

-   *Texas Aerospace Scholars (TAS) -* a variety of educational programs
    to encourage STEM education for High School students and Middle
    School teachers at JSC

-   *Reduced Gravity Flight Programs* - a unique academic experience for
    teachers and undergraduate students to propose, design, fabricate,
    fly, and evaluate a reduced gravity experiment.

-   *Graduate Student Researcher Program (GSRP)* -- a fellowship
    opportunity designed to increase the number of highly trained
    scientists and engineers in aerospace, space science, space
    applications, and space technology

-   *Undergraduate Student Research Program (USRP)* -- awards
    degree-related research internships to recruit talented students in
    STEM-related disciplines

-   *Space Grant -* Space Grants provide NASA funding for space-related
    research, education and public service projects through a national
    network of 52 university-based Space Grant consortia. Undergraduate
    training is provided through the mechanism of fellowship and
    scholarship awards. Most fellowship and scholarship awards include a
    mentored research experience with university faculty or NASA
    scientists

-   *Faculty Fellows* -- a fellowship opportunity designed to benefit
    engineering and science educators in their higher-ed classrooms

-   *NASA Post-Doctoral Program* -- supports awards made to doctorate
    level scientists and engineers who can bring their special knowledge
    and research talents to work in research areas of interest to them

**Minority University Research & Education Program (MUREP)** - targets
minority high school and undergraduate scholars who may be interested in
following technical career paths

-   *Motivating Undergraduates in Science & Technology (MUST)* --
    provides scholarships to undergraduate students in engineering,
    science, and technology fields -- including a paid internship at a
    NASA facility

-   *University Research Centers (URC) -* The URC program helps
    establish minority university centers for excellence in conducting
    research relevant to STEM disciplines. This program typically
    involves five years of multi-project initiatives.

**Primary & Secondary Education (K-12)** - providing K-12 educators with
the tools, experiences and opportunities to further their education and
participate in unique NASA learning experiences to enhance their
knowledge of STEM and inspire pursuit of STEM careers

**Education Information Technology** - providing a delivery mechanism to
reach the next generation of explorers to inspire, inform, and involve
them in NASA research activities and to pursue STEM fields

-   *IT Support --* web application and website development and
    maintenance for education programs

**Informal Education and Public Outreach** - enhancing the capabilities
of the informal education community

-   *Special Projects -* providing access to our staff, research,
    technology, information, and/or facilities; with professional
    development opportunities for informal science educators

**In order to successfully administer SEA activities and programs, all
SEA personnel shall be located onsite at Johnson Space Center (JSC),
Houston, TX. JSC will provide office space with workstations and
phones.  Additionally, the center will provide personnel with access to
office resources such as copy machines and fax machines to aid in
program administration.  The award recipient is responsible for
providing program materials and should be sure to include materials
costs in their proposal.**

2.  ***STATEMENT OF WORK/PROGRAM OVERVIEWS***

**Texas Aerospace Scholars** includes three main components: High School
Aerospace Scholars, Middle School Aerospace Scholars, and TAS
Internships. Transportation, lodging, meals, and related activities are
provided at no cost to program participants (excludes TAS Interns).

[High School Aerospace Scholars (HAS)]{.underline}

High School Aerospace Scholars is an interactive online learning
experience for approximately 285 high school juniors throughout the
state of Texas. Selected students are nominated by their State
Legislator, have an interest in mathematics, science, engineering, or
computer science and are encouraged to consider high tech careers.
During the school year, scholars will complete 10 web-based lessons. 
Lessons begin in December and are due every two weeks.  These lessons
include a variety of activities such as reading online curriculum,
writing essays, designing upgrades to be used on the Shuttle and ISS,
solving math problems, and taking online quizzes.

[Middle School Aerospace Scholars (MAS)]{.underline}

Middle School Aerospace Scholars is a unique professional development
program for approximately 84 6^th^, 7^th^, and 8^th^ grade teachers from
across the state of Texas. Teachers apply online as teams of 2 or 4 from
the same school. Teams of 2 consist of a math and science teacher. Teams
of 4 consist of a math, science, language arts, and social studies
teacher. School administrators may be substituted for the Social Studies
or Language Arts teacher in a Team of 4.

Teachers participating in MAS will receive credit for 33 hours of
Differentiated Curriculum towards the Texas Association for the Gifted
and Talented Awareness Certificate from TAGT.

[TAS Internship]{.underline}

The internship program is funded by the State of Texas and administered
by the National Aeronautics and Space Administration (NASA). The program
seeks to recruit talented students enrolled in STEM-related academic
programs. The goal is to attract outstanding students from all ethnic,
racial and social backgrounds, who have participated in the Texas
Aerospace Scholars program previously. The program develops a source of
trained men and women from academic disciplines representing the skill
sets that are needed in STEM-related fields.

For more information, please visit:
[http://aerospacescholars.jsc.nasa.gov](http://aerospacescholars.jsc.nasa.gov/)

**Reduced Gravity Flight Programs** is designed to encourage students to
pursue careers in science and engineering by presenting them with the
opportunity to fly an experiment on NASA's Reduced Gravity aircraft.
Currently, there are two major branches of this program -- the Student
flight program and the NES (NASA Explorer Schools) flight program.

For more information, please visit:
[http://microgravityuniversity.jsc.nasa.gov](http://microgravityuniversity.jsc.nasa.gov/)

**Graduate Student Researcher Program (GSRP)** is designed to increase
the number of highly trained scientists and engineers in aerospace,
space science, space applications and space technology. The GSRP awards
fellowships for graduate study leading to research-based masters or
doctoral degrees in the fields of science, mathematics, and engineering.

For more information, please visit:
<http://fellowships.hq.nasa.gov/gsrp/nav/>

**Undergraduate Student Research Program (USRP)** attracts undergraduate
students from the widest array of backgrounds, who are fully
representative of America's racial, ethnic, and cultural diversity; and
provides them with hands-on, challenging research experiences that
stimulate continued student interest in the fields/disciplines of STEM.

For more information, please visit: <http://www.education.nasa.gov/usrp>

**Summer Faculty Fellows (SFF)** hosts 10-week summer on-site
fellowships at the Johnson Space Center and the White Sands Test
Facility for full-time engineering and science educators from U.S.
colleges and universities. The goals of SFF are:

-   to further the professional knowledge of qualified engineering and
    science faculty members

-   to stimulate the exchange of ideas between fellows and NASA
    employees

-   to enrich and refresh the research and teaching activities at the
    fellows\' institutions

Fellowship applicants apply in February to work at JSC in the summer.
They work full-time with a JSC scientist or engineer, and attend some
lectures and tours.

For more information, please visit:
<http://www.nasa.gov/audience/foreducators/postsecondary/grants/NFFP.html>

**NASA Post-Doctoral Program (NPP)** supports awards made to doctorate
level scientists and engineers who can bring their special knowledge and
research talents to work in research areas of interest to them. Each
awardee will work in collaboration with a NASA colleague, who is a staff
engineer or scientist at the Johnson Space Center.

For more information please visit: <http://nasa.orau.org/postdoc>

**Minority University Research and Education Programs (MUREP)** focuses
on expanding and advancing scientific and technological bases through
collaborative efforts with historically Black Colleges and University
(HBCU), Hispanic Serving Institutions (HSI) and Tribal Colleges and
Universities (TCU). Through sufficient infrastructure-building support,
exposure to NASA's unique mission and facilities, and involvement in
competitive peer review and selection processes, minority institutions
are able to contribute significantly to the education of a more diverse
resource pool and scientific and technical personnel who are well
prepared for future technological challenges.

For more information please visit:
[http://mured.nasaprs.com](http://mured.nasaprs.com/)

**Education Information Technology** provides Data Management,
Website/application/database development and activities, maintenance,
and Web project management to benefit the partnership with the JSC
Education Office.

For more information please visit:
[www.hq.nasa.gov/pao/portal](http://www.hq.nasa.gov/pao/portal)

***3.0 JSC RESPONSIBILITIES:***

-   Serve as JSC Education Management Representative to internal and
    external partners

-   Provide guidance and information on NASA-specific objectives and
    policies in relation to SEA activities

-   Provide institutional support

-   Provide engineers, mentors, and co-op students to support JSC
    Education programs

-   Provide on-site facilities for SEA personnel including office space,
    computer, telephone, A/V equipment and supplies to support the
    programs

-   Facilitate the placement of Interns

***4.0 PERFORMANCE REQUIREMENTS***

The award recipient shall ensure that annual reports and the final
report are received by appropriate JSC personnel in a timely manner. In
addition, the award recipient shall submit financial reports summarizing
the cost activities on a quarterly basis.

**Financial Reports**

See Appendix G

Cost reports should include:

-   actual costs, including\--labor performed, plus supplies purchased,
    stipends paid, and other costs on a quarterly basis.

-   an estimate of costs for the next quarter

-   reported using the form provided in this packet

-   costs should be broken out based on program, for example TAS,
    Reduced Gravity, etc.

**Performance Reports**

All performance reports should include:

-   activities performed during the appropriate program year

-   number of students, teachers and institutions impacted

-   projection of activities to be performed during the next program
    year

-   progress toward meeting the NASA Education Strategic Coordination
    Framework objectives which can be found at the following link:
    <http://www.education.nasa.gov/about/strategy/index.html>

-   any interventions taken if objectives and/or strategies have changed

-   demographic make-up of program participants

-   budget status

The final report should include a summary of all activities performed
during the award tenure, program accomplishments, and final budget
status.

***5.0 PERIOD OF PERFORMANCE***

The period of performance for the award shall be September 1, 2007
through August 31, 2012.

# *6.0 PROPOSAL AND SUBMISSION INFORMATION*

# A. Number of Anticipated Awards

One award is anticipated. The award will consist of an annual award of
*approximately* \$1,120,000.00 *per year* for a maximum of five years.
Please base your proposal on a 5-year period of performance. Funding
beyond the first year will be based on an annual evaluation of
documented progress through the annual report. Continuation of
tasks/programs described in this cooperative agreement notice (CAN) is
contingent on the availability of funds, and the amount of funds
utilized from the total funds disbursed during the award's period of
performance per the Agency's Financial and Contractual Status (FACS)
Report.

For this CAN, the provisions contained in NASA Procedures and Guidelines
(NPG) 5800.1D, NASA Grant and Cooperative Agreement Handbook (Title 14,
Part 1260 of the Code of Federal Regulations), as amended and published
as a final rule in the Federal Register (65 FR 62900-62955, October 19,
2000), apply to non-profit organizations. Additional information on
Cooperative Agreements with NASA may be found at:
<http://ec.msfc.nasa.gov/hq/library/srba>.

NASA reserves the right to make no awards under this cooperative
agreement notice (CAN) and, in the absence of program funding or for any
other reason, to cancel this CAN by having a notice published in the
Commerce Business Daily and at FedGrants.gov. NASA assumes no liability
for canceling the CAN or for anyone\'s failure to receive actual notice
of cancellation. Cancellation may be followed by issuance and synopsis
of a revised CAN.

# 

# B. General Eligibility Requirements

### 

### **Geographical Location**

Selection will be limited to higher education institutions and
non-profit organizations within the State of Texas. This geographic
restriction will be enforced by a review of the offeror's CAGE code
address.

### **Higher Education Institutions**

All proposals from higher education institutions must originate from
Accredited U.S. colleges or universities.

### **Non-Profit Organizations**

All proposals from non-profit organizations must provide complete
demographic data for the students served by the organization. In the
proposal, provide supporting information about the mission of the
organization and any other background information that is deemed
appropriate.

## Program Manager

The Program Manager should be an employee of the proposing organization
upon start of cooperative agreement. Should the individual not be
currently affiliated with the proposing organization a letter of intent
should be provided with the proposal.

## Other 

Entities found to be in violation of any Federal statue are ineligible
for award. Only one response to this announcement will be accepted from
eligible institutions.

# C. Proposal Package

This announcement contains all of the proposal material. The NASA Grant
and Cooperative Agreement Handbook, located on the URL
[[http://ec.msfc.nasa.gov/hq/library/srba]{.underline}](http://ec.msfc.nasa.gov/hq/library/srba),
is a useful reference that relates to many aspects of this announcement.

The Strategic Education Alliance Technical Library at this link:
[[http://procurement.jsc.nasa.gov/sea/default.asp]{.underline}](http://procurement.jsc.nasa.gov/sea/default.asp)
contains historic information relative to the education activities
contained within this notice.

*Solicitation Availability*:
[[http://procurement.jsc.nasa.gov/sea/default.asp]{.underline}](http://procurement.jsc.nasa.gov/sea/default.asp)

[]{.mark}

[]{.mark}

**D.**

### **Submission**

An original (1) and four (4) copies of the proposal must be received at
NASA Johnson Space Center no later than **3:00 p.m.** **Central Standard
Time (CST), on 04/13/2007.** Proposals received after 3:00 p.m. CST, on
4/13/2007 are not eligible for consideration. Proposals sent via
commercial delivery, courier service or through the U.S. Postal Service
by first class, registered or certified mail shall be addressed to the
appropriate point of contact as follows:

ATTN: Kirby Condron

Mail Code: BJ4

NASA Lyndon B. Johnson Space Center

2101 NASA Parkway

Houston, TX 77058-9864

\(281\) 483-4193

### **E. Proposal Guidelines** {#e.-proposal-guidelines .unnumbered}

1)  **Proposal**

The proposal cover page shall contain the signatures of both the
Authorized Institutional Official and the proposed Program Manager. The
proposal must be single spaced on standard 8.5\"x11\" paper -- not
smaller than 12 point type. Each copy should be double-sided. One (1)
original proposal plus four (4) copies are required. To facilitate the
recycling of proposals after review, proposals should be submitted on
plain, white paper only. The use of cardboard stock, plastic covers and
colored paper is prohibited. For ease of handling, each copy of the
proposal should be bound in a three-ring, loose-leaf notebook.

An electronic copy must also be submitted with the hard copy proposals.
The electronic copy shall be on a CD ROM. The file or files should be in
MS Word (.doc), MS Excel (.xls), or Adobe Acrobat (.pdf) format.

2)  **Budget**

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```
1)  The proposal shall contain sufficient cost detail and supporting
    information to facilitate a thorough evaluation and award. The
    proposal costing information shall be sufficiently detailed to allow
    the Government to identify cost elements for evaluation purposes.
    Generally, the Government will evaluate costs in terms of their
    reasonableness and acceptability. Each category should be explained.
    Exercise prudent judgment since the amount of detail necessary
    varies with the complexity of the proposal.

2)  Direct labor costs shall be separated by titles or disciplines such
    Program Manager or Project Coordinator, with percent of time.
    Estimates should include a **basis of estimate** such as currently
    paid rates or outstanding offers to prospective employees.

3)  With regard to other costs, each significant category shall be
    detailed, explained and substantiated. Requested travel allowances
    should include the number of trips, duration of each trip, per diem,
    rental car expenses, hotel expenses.

### 3) **Proposal Compliance** {#proposal-compliance .unnumbered}

All submissions shall comply with the general requirements of the
proposal guidelines. Proposals that do not meet the criteria below will
be returned to the proposer without further review.

1)  Submission of complete proposals on or before the due date specified
    in the Proposal Submission paragraph of this document.

2)  Submission of a proposal from an eligible higher education
    institution and non-profit educational organization as specified in
    the General Eligibility Requirements.

3)  Submission of all appropriate forms as required.

4)  Submission of a budget that is within the proposal guidelines
    specified and that is for a funding period five (5) years in
    duration. Information shall be provided by each year.

5)  Submission of proposals that are no more than 33 pages in length
    (including the cover sheet and any attachments and appendices).

**DUNS Number:**

All applicants must provide the Dun and Bradstreet (D&B) Data Universal
Numbering System (DUNS) number for their organization in the Cover page
of their proposal. The Federal Government will use the DUNS number to
better identify related organizations that are receiving funding under
grants and cooperative agreements, and to provide consistent name and
address data for electronic grant application systems. The DUNS number
is a unique nine-character identification number provided by the
commercial company Dun & Bradstreet (D&B). Applicants may call D&B at
1-866-705-5711 to register and obtain a DUNS number, or access the D&B
website at: <http://www.dnb.com/us/>. The process to request a DUNS
number by telephone takes about 10 minutes, and is free of charge. The
process to obtain a DUNS number through the website takes about fourteen
days, and is also free of charge. Organizations will use the same DUNS
number with every proposal submitted for a Federal grant and cooperative
agreement. Note that the DUNS number is site-specific.

**CAGE Number:**

NASA also requires the applicant\'s organization be registered in the
Central Contractor Registration (CCR) database and obtain a Commercial
and Government Entity (CAGE) code prior to submitting a proposal. The
purpose of this requirement is to help centralize information about
grant recipients and provide a central location for grant recipients to
change organizational information. Information for registering in the
CCR and online documents can be found at: <http://www.ccr.gov/>. Before
registering, applicants and recipients should review the Central
Contractor Registration Handbook, which is also located at
<http://www.ccr.gov/>. The process for obtaining a CAGE code is
incorporated into the CCR registration.

**Taxpayer Identification Number (TIN):**

Every U.S. organization (or Unaffiliated Individual) that submits a
proposal to a U.S. agency must provide their permanently-assigned TIN in
compliance with 31 U.S. Code 7702(c)(1).

### **F. Proposal Review Information**

###  **Evaluation Criteria** 

Evaluation by peers shall be used to assess each proposal. Creativity in
the approach and the quality of each aspect of program design will be
carefully considered and will play a major role in the review process.
Proposals will be evaluated according to the factors and corresponding
percentile stated below.

1.  **Technical Approach (30%)**

The evaluation will examine how the proposal addresses of the manner in
which the SEA programs will meet the following criteria:

-   Relevance

-   NASA Content

-   Diversity

-   Evaluation Plan

-   Continuity

-   Partnerships/Sustainability

Information on these criteria may be found at:

<http://www.education.nasa.gov/about/strategy/index.html>

(follow link to the pdf at bottom of page -- then see pages 6-7,
including figure 2)

Aligned with Partnerships/sustainability: proposals will be evaluated
based on their ideas to increase participation without increasing the
cost to the government. This could include the ability to accept tax
deductible donations from other education entities, non-profit
organizations, or private companies to support SEA programs and
activities.

2.  **Program Management (55%)**

In addition to key elements outlined in Appendix H proposals will be
evaluated on how historical knowledge will be retained and qualified
personnel will be recruited and retained to fill positions.

3.  **Past Performance (15%)**

Proposals should include information about past performance relative to
education activities/programs similar to those outlined in this
agreement.

Offerors will not be penalized for lack of Government grant experience.

B.  **Review and Selection Process**

Each proposal will be evaluated by at least two reviewers. Emphasis will
be placed on innovative projects with cohesive, collaborative strategies
with measurable outcomes. NASA will assign the following ratings for use
by the reviews in evaluating each proposal:

The reviewers will use the following adjectival ratings to rank
individual proposals:

  -------------- ---------------------------------------------------------
  **Adjectival   **Definition**
  Rating**       

  Excellent      A comprehensive and thorough proposal of exceptional
                 merit with one or more significant strengths. No
                 deficiency or significant weakness exists.

  Very Good      A proposal having no deficiency and which demonstrates
                 over-all competence. One or more significant strengths
                 have been found, and strengths outbalance any weaknesses
                 that exist.

  Good           A proposal having no deficiency and which shows a
                 reasonably sound response. There may be strengths or
                 weaknesses, or both. As a whole, weaknesses not offset by
                 strengths do not significantly detract from the
                 offeror\'s response.

  Fair           A proposal having no deficiency and which has one or more
                 weaknesses. Weaknesses outbalance any strengths.

  Poor           A proposal that has one or more deficiencies or
                 significant weaknesses that demonstrate a lack of overall
                 competence or would require a major proposal revision to
                 correct.
  -------------- ---------------------------------------------------------

C.  **Selection Announcement and Award Date**

NASA's stated goal is to announce selections within 100 days of the
proposal due date. After 100 days past the proposal due date, proposers
may contact the responsible Contracting Officer for the status of the
selection activity.

# G. Award Administration Information

## Award Notices {#award-notices .unnumbered}

The selecting official may provide the offeror whose proposal was
selected for negotiation a notification stating: \"The proposal has been
selected; the offeror\'s business office will be contacted by a
contracting officer, who is the only official authorized to obligate the
Government.\" This notification is not authorization to begin
performance and any cost incurred by the offeror in anticipation of an
award is at the offeror's own risk. The award, or funding instrument,
will be a cooperative agreement. The selecting official will also
provide notice (written or verbal) to each offeror whose proposal was
not selected for award as soon as practicable after award.

## Administrative and National Policy Requirements

The administrative and national policy requirements for this NASA award
will be per the NASA Grant and Cooperative Agreement Handbook
(<http://ec.msfc.nasa.gov/hq/library/srba>).

## Reporting

Post-award reporting requirements will be per Exhibit G to the NASA
Grant and Cooperative Agreement Handbook
(<http://ec.msfc.nasa.gov/hq/library/srba>).

# NASA Contacts

Questions or comments regarding this announcement may be directed to the
following:

Kirby L. Condron

Grants Specialist

[kirby.l.condron@nasa.gov](mailto:Learon.j.comeaux@nasa.gov)

BJ/Institutional Procurement Office

2101 NASA Parkway

Houston, TX 77058-3696

Phone: 281-483-4193

Fax: 281-483-4173

Jessica Miller

Grants Officer

<jessica.c.miller@nasa.gov>

BJ/Institutional Procurement Office

2101 NASA Parkway

Houston, TX 77058-3696

Phone: 281-483-6792

Fax: 281-483-4173

Douglas Goforth

Student Programs Specialist

<douglas.w.goforth@nasa.gov>

AE/Education Office

2101 NASA Parkway

Houston, TX 77058-9864

Phone: 281-483-9111

Fax : 281-483-3789

# Other Information

The recipient of this cooperative agreement shall be required to
safeguard all confidential, private information related to Tier 1 and
Tier 2 applicants, in accordance with:

Privacy Act of 1974 (5 USC 552a, 14 CFR 1212)

Government Wide Employee Ethics Regulations (5 CFR 2635)

OMB Memo M-99-18, \"Privacy Policies on Federal Web Sites\" dated June
22, 1999

OMB Memo M-00-13, \"Privacy Policies and Data Collection on Federal Web
Sites\"

NASA Privacy and Accessibility Statement, revision July 31, 2003

***7.0 EVALUATION***

The Strategic Education Alliance Technical Library at this link:
<http://procurement.jsc.nasa.gov/sea/default.asp> contains historic
information relative to the education activities contained within this
notice.

###  {#section-2 .unnumbered}

### General Format {#general-format .unnumbered}

The proposal should be formatted according to the order listed in the
following table and should not exceed **33 pages** including
certifications, forms and appendices. Each proposal should adhere to the
table guidelines for the number of pages for that section.

+-------------------------------------------------+--------+-----------+
| **Proposal Content**                            | **     | *         |
|                                                 | Page** | *Appendix |
|                                                 |        | Ref       |
|                                                 | *      | erences** |
|                                                 | *Guide |           |
|                                                 | line** |           |
+-------------------------------------------------+--------+-----------+
| **1. Proposal Cover Page**                      | 4      | Cover     |
|                                                 |        | Page      |
| > The proposal cover page must be signed by an  |        | Located   |
| > organizational official who is authorized to  |        | as        |
| > certify organizational support and            |        | separate  |
| > sponsorship of the program and of the         |        | document  |
| > management of the proposal.                   |        | labeled   |
|                                                 |        | Appendix  |
| The Proposal Cover Page **must** include the    |        | B         |
| following items:                                |        |           |
|                                                 |        | Appendix  |
| -   Name of submitting organization             |        | C         |
|                                                 |        |           |
| -   Congressional District                      |        |           |
|                                                 |        |           |
| -   Proposal Title                              |        |           |
|                                                 |        |           |
| -   Name of Program Manager                     |        |           |
|                                                 |        |           |
| -   Organization                                |        |           |
|                                                 |        |           |
| -   Department (if applicable)                  |        |           |
|                                                 |        |           |
| -   Telephone Number                            |        |           |
|                                                 |        |           |
| -   Facsimile Number                            |        |           |
|                                                 |        |           |
| -   Email Address                               |        |           |
|                                                 |        |           |
| -   Mailing Address (inc. city, state and zip)  |        |           |
|                                                 |        |           |
| -   Signature and Title of Program Manager      |        |           |
|                                                 |        |           |
| -   Signature and Title of Authorizing          |        |           |
|     Organizational Official                     |        |           |
|                                                 |        |           |
| > **Certifications Regarding Lobbying,          |        |           |
| > Debarment, Suspension and Other               |        |           |
| > Responsibility Matters:** The authorizing     |        |           |
| > organizational signature on the documents     |        |           |
| > automatically certifies that the proposing    |        |           |
| > organization has read and is in compliance    |        |           |
| > with these certifications. Documents may be   |        |           |
| > found in Appendix C.                          |        |           |
+-------------------------------------------------+--------+-----------+
| **2. Table of Contents**                        | 1      |           |
+-------------------------------------------------+--------+-----------+
| **3. Executive Summary**                        | 1-2    |           |
|                                                 |        |           |
| > **Proposal Abstract (200-300 words):**        |        |           |
| > Provide a brief description of your proposed  |        |           |
| > program approach, objectives, Staffing        |        |           |
| > requirements, method of approach, and         |        |           |
| > outcomes.                                     |        |           |
|                                                 |        |           |
| **Budget Figures:** Include bottom-line figures |        |           |
| for each year (year 1-5) of the proposed        |        |           |
| program.                                        |        |           |
+-------------------------------------------------+--------+-----------+
| **4. Certification of Organization and Program  | 2-3    | Appendix  |
| Manager Eligibility**                           |        | D         |
|                                                 |        |           |
| **Personnel:** Submit Program Manager vitae     |        |           |
+-------------------------------------------------+--------+-----------+
| **5. Technical Approach:** Provide a detailed   | 4-5    |           |
| discussion of your proposed program approach.   |        |           |
| Your narrative should speak directly to the     |        |           |
| following evaluation criteria:                  |        |           |
|                                                 |        |           |
| 1.  Relevance                                   |        |           |
|                                                 |        |           |
| 2.  NASA Content                                |        |           |
|                                                 |        |           |
| 3.  Diversity                                   |        |           |
|                                                 |        |           |
| 4.  Evaluation Plan                             |        |           |
|                                                 |        |           |
| 5.  Continuity                                  |        |           |
|                                                 |        |           |
| 6.  Partnerships/Sustainability                 |        |           |
|                                                 |        |           |
| > More information regarding these criteria may |        |           |
| > be found in the NASA Education Strategic      |        |           |
| > Coordination Framework located at:            |        |           |
| >                                               |        |           |
| > <http://ww                                    |        |           |
| w.education.nasa.gov/about/strategy/index.html> |        |           |
| >                                               |        |           |
| > Aligned with Partnerships/Sustainability:     |        |           |
| > Proposals should include ideas of how to      |        |           |
| > increase participation without increasing the |        |           |
| > cost to the Government. This could include    |        |           |
| > the ability to accept tax deductible          |        |           |
| > donations from other educational entities,    |        |           |
| > non-profit organizations, or private          |        |           |
| > companies to support NASA JSC Education       |        |           |
| > programs and activities.                      |        |           |
+-------------------------------------------------+--------+-----------+
| **6. Program Management:** Provide a detailed   | 4-9    | Appendix  |
| discussion of how the Strategic Education       |        | H         |
| Alliance will be implemented and managed, how   |        |           |
| historical knowledge will be captured, and      |        |           |
| qualified personnel will be attracted and       |        |           |
| retained. This discussion will become the SEA   |        |           |
| Program Management Plan upon award. Key         |        |           |
| elements relating to Program Management can be  |        |           |
| found in Appendix H.                            |        |           |
+-------------------------------------------------+--------+-----------+
| **7. Past Performance:** Proposals should       | 2-3    |           |
| include information about past performance      |        |           |
| relative to education activities and programs   |        |           |
| similar to those outlined in this notice.       |        |           |
| Include current references and phone numbers.   |        |           |
+-------------------------------------------------+--------+-----------+
| **8. Proposed Cost**: In addition to the budget | 5-6    | Appendix  |
| figures on the proposal cover page, a budget    |        |           |
| narrative by year for **each** year for which   |        | A         |
| funding is requested should accompany the       |        |           |
| proposal. It is the Government's intent to      |        |           |
| pursue a five (5) year agreement subject to     |        |           |
| funding. Include explanatory notes for each     |        |           |
| line item in the budget. For cost narrative,    |        |           |
| consult the Budget Summary guidelines in        |        |           |
| Appendix A                                      |        |           |
+-------------------------------------------------+--------+-----------+

#  

# APPENDIX A - Budget Summary

+--------+-------------------------------------------------------------+
| ![     | BUDGET SUMMARY                                              |
| ](medi |                                                             |
| a/imag | FROM \_\_\_\_\_\_\_\_\_\_\_\_\_ TO                          |
| e2.png | \_\_\_\_\_\_\_\_\_\_\_\_\_\_ (performance period)           |
| ){widt |                                                             |
| h="0.8 | Recipient's Costs                                           |
| 986111 |                                                             |
| 111111 |   ---------------                                           |
| 111in" | - ----------- ---------- ------------ ------- ------------- |
| height |                                                             |
| ="0.72 |       Texas       Reduced    Higher       MUREP   Education |
| 222222 |                                                             |
| 222222 |     Aerospace   Gravity    Education            Information |
| 22in"} |                                                             |
|        |      Scholars    Flight     Activities           Technology |
|        |                                                             |
|        |                            Programs                         |
|        |                                                             |
|        |   Dir                                                       |
|        | ect Labor:    \$0         \$0                               |
|        |   (s                                                        |
|        | alaries,                                                    |
|        |   wa                                                        |
|        | ges, fringe                                                 |
|        |   be                                                        |
|        | nefits)                                                     |
|        |                                                             |
|        |   Oth                                                       |
|        | er Direct                                                   |
|        |   Co                                                        |
|        | sts                                                         |
|        |                                                             |
|        |   Sub                                                       |
|        | contractors                                                 |
|        |                                                             |
|        |   Con                                                       |
|        | sultants                                                    |
|        |                                                             |
|        |   Equ                                                       |
|        | ipment                                                      |
|        |                                                             |
|        |   Sup                                                       |
|        | plies                                                       |
|        |                                                             |
|        |   Tra                                                       |
|        | vel                                                         |
|        |                                                             |
|        |   Oth                                                       |
|        | er                                                          |
|        |                                                             |
|        |   Oth                                                       |
|        | er                                                          |
|        |                                                             |
|        |   Oth                                                       |
|        | er                                                          |
|        |                                                             |
|        |                                                             |
|        |                                                             |
|        |                                                             |
|        |                                                             |
|        |                                                             |
|        |                                                             |
|        |                                                             |
|        |                                                             |
|        |                                                             |
|        |   Fac                                                       |
|        | ilities and                                                 |
|        |   Ad                                                        |
|        | ministrative                                                |
|        |   Co                                                        |
|        | sts:                                                        |
|        |                                                             |
|        |   Oth                                                       |
|        | er Applicable                                               |
|        |   Co                                                        |
|        | sts:                                                        |
|        |                                                             |
|        |   SUB                                                       |
|        | TOTAL -                                                     |
|        |   Es                                                        |
|        | timated Costs:                                              |
|        |                                                             |
|        |   Les                                                       |
|        | s: Proposed                                                 |
|        |   Co                                                        |
|        | st Sharing (if                                              |
|        |   an                                                        |
|        | y):                                                         |
|        |                                                             |
|        |   Car                                                       |
|        | ryover Funds                                                |
|        |   (i                                                        |
|        | f any)                                                      |
|        |                                                             |
|        |   a\.                                                       |
|        |  Anticipated                                                |
|        |   am                                                        |
|        | ount                                                        |
|        |                                                             |
|        |   b\.                                                       |
|        |  Amount used                                                |
|        |   to                                                        |
|        |  reduce budget                                              |
|        |                                                             |
|        |   TOT                                                       |
|        | AL ESTIMATED                                                |
|        |   CO                                                        |
|        | ST:                                                         |
|        |                                                             |
|        |   **A                                                       |
|        | PPROVED                                                     |
|        |   BU                                                        |
|        | DGET:**                                                     |
|        |   ---------------                                           |
|        | - ----------- ---------- ------------ ------- ------------- |
+--------+-------------------------------------------------------------+

[Instructions]{.underline}

1\. Provide a completed budget summary sheet for year one and separate
estimates for each subsequent year. Recipient should prepare a total of
five budget summary sheets.

2\. Recipient's estimated costs should be entered in columns associated
with each program.

3\. Provide as attachments detailed computations of estimates in each
cost category with narratives required to fully explain proposed costs.
See below.

**NOTICE:** INFORMATION CONTAINED ON THIS FORM IS NOT TO BE RELEASED
OUTSIDE OF THE GOVERNMENT WITHOUT THE EXPRESS WRITTEN CONSENT OF THE
RECIPIENT.

Budget Summary

**SPECIFIC COSTS**

1\. [Direct Labor (salaries, wages, and fringe benefits)]{.underline}:
Attachments should list number and titles of personnel, amounts of time
to be devoted to the grant, and rates of pay.

2\. [Other Direct Costs]{.underline}:

> a\. [Subcontracts]{.underline}: Attachments should describe the work
> to be subcontracted, estimated amount, recipient (if known), and the
> reason for subcontracting.
>
> b\. [Consultants]{.underline}: Identify consultants to be used, why
> they are necessary, the time they will spend on the project, and rates
> of pay.
>
> c\. [Equipment]{.underline}: List separately. Explain the need for
> items costing more than \$5,000, unless a lower threshold has been
> established by your institution for classifying such purchases as
> equipment. Describe the basis for estimated cost. General purpose
> equipment is not allowable as a direct cost unless specifically
> approved by the grant officer. Any equipment purchase requested to be
> made as a direct charge under this grant must include the equipment
> description, how it will be used in the conduct of the basic research
> proposed, why it cannot be purchased with indirect funds, and a
> statement certifying that the equipment will be used exclusively for
> research and not for general business or administrative purposes.
>
> d\. [Supplies]{.underline}: For items below the threshold established
> for equipment, provide the general categories of needed supplies, the
> method of acquisition and the estimated cost.
>
> e\. [Travel]{.underline}: Describe the purpose of the proposed travel
> in relation to the grant and provide the basis of the estimate,
> including information on destination and number of travelers where
> known.
>
> f\. [Other]{.underline}: Enter the total of direct costs not covered
> by 2a through 2e. Attach an itemized list explaining the need for each
> item and the basis for the estimate.

3\. [Facilities and Administrative (F&A) Costs]{.underline}: Identify
F&A cost rate(s) and base(s) as approved by the cognizant Federal
agency, including the effective period of the rate. Provide the name,
address, and telephone number of the Federal agency official having
cognizance. If unapproved rates are used, explain why, and include the
computational basis for the F&A expense pool and corresponding
allocation base for each rate.

4\. [Other Applicable Costs]{.underline}: Enter total, explaining the
need for each item.

5\. [Subtotal-Estimated Costs]{.underline}: Enter the sum of items 1
through 4.

6\. [Less Proposed Cost Sharing (if any)]{.underline}: Enter any amount
proposed. If cost sharing is based on specific cost items, identify each
item and amount in an attachment.

7\. [Carryover Funds (if any)]{.underline}: Enter the dollar amount of
any funds that are expected to be available for carryover from the prior
budget period. Identify how the funds will be used if they are not used
to reduce the budget. NASA officials will decide whether to use all or
part of the anticipated carryover to reduce the budget. Not applicable
to 2nd-year and subsequent-year budgets submitted for the award of a
multiple year grant.

8\. [Total Estimated Costs]{.underline}: Enter the total after
subtracting items 6 and 7b from item 5.

# APPENDIX B - Standard Grant and Cooperative Agreement Cover Page

# see attached file "Appendix B" 

**EDUCATION GRANTS**

**AND EDUCATION COOPERATIVE AGREEMENTS**

*Special Conditions*

**§ 1260.30 Rights in data. (August 2005)**

\(a\) *Fully Funded Efforts.*

\(1\) "Data" means recorded information, regardless of form, the media
on which it may be recorded, or the method of recording, created under
the grant or cooperative agreement. The term includes, but is not
limited to, data of a scientific or technical nature, and any
copyrightable work, including computer software and documentation
thereof, in which the recipient asserts copyright, or for which
copyright ownership was purchased, under the grant or cooperative
agreement.

\(2\) The Recipient grants to the Federal Government, a royalty-free,
nonexclusive and irrevocable license to use, reproduce, distribute
(including distribution by transmission) to the public, perform
publicly, prepare derivative works, and display publicly, data in whole
or in part and in any manner for Federal purposes and to have or permit
others to do so for Federal purposes only. For purposes of this
cooperative agreement, \"Federal purposes\" includes but is not limited
to activities which fulfill the goals of the Aerospace Education
Services Project (AESP) specified in the Executive Summary of the
Cooperative Agreement Notice (CAN), and may include distribution of data
through a variety of media, including but not limited to print,
television, websites, or any other means the Federal Government deems
appropriate

\(3\) In order that the Federal Government may exercise its license
rights in data, the Federal Government, upon request to the Recipient,
shall have the right to review and/or obtain delivery of data resulting
from the performance of work under this grant, and authorize others to
receive data to use for Federal purposes.

\(b\) *Cost Sharing and/or Matching Efforts.* When the Recipient cost
shares with the Government on the effort, the following paragraph
applies:

" (1) In the event data first produced by Recipient in carrying out
Recipient's responsibilities under an agreement is furnished to NASA,
and Recipient considers such data to embody trade secrets or to comprise
commercial or financial information which is privileged or confidential,
and such data is so identified with a suitable notice or legend, the
data will be maintained in confidence and disclosed and used by the
Government and its Contractors (under suitable protective conditions) by
or on behalf of the Government for Federal purposes only.

> \(c\) For Cooperative Agreements the following paragraph applies:

"(1) As to data first produced by NASA in carrying out NASA's
responsibilities under a cooperative agreement and which data would
embody trade secrets or would comprise commercial or financial
information that is privileged or confidential if it has been obtained
from the Recipient, such data will be marked with an appropriate legend
and maintained in confidence for 5 years (unless a shorter period has
been agreed to between the Government and Recipient) after development
of the information, with the express understanding that during the
aforesaid period such data may be disclosed and used (under suitable
protective conditions) by or on behalf of the Government for Federal
Government purposes only, and thereafter for any purpose whatsoever
without restriction on disclosure and use. Recipient agrees not to
disclose such data to any third party without NASA's written approval
until the aforementioned restricted period expires."

**§1260.51 Cooperative Agreement Special Condition (October 2000)**

\(a\) This award is a cooperative agreement as it is anticipated there
will be substantial NASA involvement during performance of the effort.
NASA and the Recipient mutually agree to the following statement of
anticipated cooperative interactions which may occur during the
performance of this effort:

\(b\) The terms "Grant" and "Recipient" mean "Cooperative Agreement" and
"Recipient of Cooperative Agreement," respectively, whenever the terms
appear in provisions and special conditions included in this agreement.

\(c\) NASA's ability to participate and perform its collaborative effort
under this cooperative agreement is subject to the availability of
appropriated funds and nothing in this cooperative agreement commits the
United States Congress to appropriate funds therefore.

**Note: The negotiated statement of collaboration agreed to by the
parties will become a part of this order.**

**§ 1260.52 Multiple year grant or cooperative agreement.**

**Multiple Year Grant or Cooperative Agreement**

**(October 2000)**

This is a multiple year grant or cooperative agreement. Contingent on
the availability of funds, scientific progress of the project, and
continued relevance to NASA programs, NASA anticipates continuing
support at approximately the following levels:

**[Period]{.underline}** **[Amount]{.underline}** **[Anticipated
Funding]{.underline}**

TBD

**§1260.53 Incremental funding (October 2000)**

\(a\) Only \$ TBD of the amount indicated on the face of this award is
available for payment and allotted to this award. NASA contemplates
making additional allotments of funds during performance of this effort.
It is anticipated that these funds will be obligated as appropriated
funds become available without any action required by the Recipient. The
Recipient will be given written notification by the NASA Grant Officer.

\(b\) The recipient agrees to perform work up to the point at which the
total amount paid or payable by the Government approximates but does not
exceed the total amount actually allotted to this grant or cooperative
agreement. NASA is not obligated to reimburse the Recipient for the
expenditure of amounts in excess of the total funds allotted by NASA to
this grant or cooperative agreement. The Recipient is not authorized to
continue performance beyond the amount allotted to this award.

**§1260.56 Withholding (August 2003)**

If a Recipient fails to comply with the project objectives, the terms
and conditions of this award, or reporting requirements under this or
previous NASA awards, NASA may withhold advance payments under this
award including its augmentations, and may also withhold advance
payments under future awards to the Recipient, pending correction of the
deficiency by the Recipient. Upon determination that the deficiency has
been corrected, the cognizant NASA Financial Management Office shall
resume advance payments and release of previously withheld amounts after
coordination with the Grant Officer.

**§1260.60 Public information (October 2000)**

Information regarding this grant (including a copy of this award
document) may be released by the Recipient without restriction. However,
technical information relating to work performed under this grant where
there was a NASA contribution should be released by the Recipient only
after consultation with the NASA Technical Officer.

**§1260.61 Allocation of risk/liability (October 2000)**

\(a\) With respect to activities undertaken under this agreement, the
Recipient agrees not to make any claim against NASA or the U.S.
Government with respect to the injury or death of its employees or its
contractors and subcontractor employees, or to the loss of its property
or that of its Contractors and subcontractors, whether such injury,
death, damage or loss arises through negligence or otherwise, except in
the case of willful misconduct.

\(b\) In addition, the Recipient agrees to indemnify and hold the U.S.
Government and its Contractors and subcontractors harmless from any
third party claim, judgment, or cost arising from the injury to or death
of any person, or for damage to or loss of any property, arising as a
result of its possession or use of any U.S. Government property.

**1. Monthly Progress/Semi-Annual Project Reviews**

The recipient shall provide the following monthly/semi-annual reports as
noted below:

Monthly/semi-annual reports shall include:

-   Activities performed during the period

> Planned activities to be performed the next period

-   Objective and/or strategy changes

-   Budget expenditures during the period as compared to the total
    budget

-   Demographic make up of program participants during that period

-   Semi-Annual Project Reviews:

-   Project Manager to have semi-annual reviews with the JSC Project
    Officer covering all work performed during the period

**2. Annual Performance Plan (APP)**

The recipient shall prepare an Annual Performance Plan (APP) 60 days
prior to the completion of the first year and annually thereafter that
provides a detailed plan of educational activities. The APP can be
modified during the year (no more than quarterly) to permit infusion of
new opportunities and innovations into the education plan. The plan and
modifications thereto will be approved by JSC and will constitute the
performance objectives for the cooperative agreement as set forth in the
recipient's responsibilities.

**3. Performance Metrics**

The APP noted above shall include performance metrics will be used as a
measure of accomplishment of objectives during the year and will assist
with the determinations for continued funding for future periods. The
recipients shall develop metrics that assesses the progress toward
attracting and retaining students in the STEM disciplines: The metrics
should include as a minimum the following:

• Education initiatives in all fifty states and territories,

• Professional development for in-service educators,

• Partnerships established with educational institutions,

• Field Center programs and education customers,

• Elementary and Secondary Program initiatives

• Pre-service education workshops and training.

• Informal education outreach activities

• Actual versus planned expenditures

Due to the dynamic nature of the mission, the recipient may recommend
changes to the metrics to more effectively measure the recipients
operations and goals.

**4. Annual Progress Report/Project Review:**

The recipient shall submit an annual report no later than 60 days upon
completion of each year of performance under the cooperative agreement.
The Annual Progress Report/Project Review will detail opportunities,
progress, achievements and results consistent with established metrics.
In conjunction with the day-to-day monitoring by the responsible NAA
Project Manager and Grants Officer, the Annual Progress report will be
used by JSC to periodically review the accomplishments to determine if
the recipient is meeting the goals and objectives. The Annual Progress
Report/Review and other reports required to be submitted under the
cooperative agreement will be used in JSC's assessment of continued
funding and the decision to fund future periods.

**5. Personal Identity Verification (PIV) of Grant/Cooperative Agreement
Personnel** (a) The recipient shall comply with agency personal identity
verification procedures identified below that implement Homeland
Security Presidential Directive-12 (HSPD-12), Office of Management and
Budget (OMB) guidance M-05-24, and Federal Information Processing
Standards Publication (FIPS PUB) Number 201. (b) The recipient shall
insert this provision in all subawards when the subawardee is required
to have physical access to a federally-controlled facility or access to
a Federal information system.

**[PIV Card Issuance Procedures in accordance with Grant and Cooperative
Agreement Handbook § 1260.35 Investigative Requirements (January
2004)]{.underline}**

FIPS 201 Appendix A graphically displays the following procedure for the
issuance of a PIV credential.

Figure A-1, FIPS 201, Appendix A

![](media/image3.wmf){width="5.90625in" height="3.7493055555555554in"}

The following steps describe the procedures for the NASA Personal
Identity Verification Card Issuance (PCI) of a PIV credential:

**Step 1**:

The grantee or recipient submits a formal letter that provides a list of
the names of individuals (applicants) who require access to a
federally-controlled facility or access to a Federal information system
to the cognizant NASA grant officer. In the case of a foreign national
applicant, approval through the NASA Foreign National Management System
(NFNMS) must be obtained for the visit or assignment before any
processing for a PIV credential can take place. Further, if the foreign
national is not under a grant or cooperative agreement where a grant
officer has been officially designated, the foreign national will
provide the information directly to their visit/assignment host, and the
host sponsor will fulfill the duties of the grant officer mentioned
herein. In each case, the letter shall provide notification of the
grant, cooperative agreement, or foreign national's full name (first,
middle and last), social security number (SSN) or NASA Foreign National
Management System Visitor Number if the foreign national does not have a
SSN, and date of birth. If the applicant has a current satisfactorily
completed National Agency Check with Inquiries (NACI) or an equivalent
or higher degree of background investigation, the letter shall indicate
the type of investigation, the agency completing the investigation, and
date the investigation was completed. Also, the letter must specify the
risk/sensitivity level associated with the position in which each
applicant will be working (NPR 1600.1, §4.5 is germane) Further, the
letter shall also acknowledge that applicants may be denied access to
NASA information or information systems based on an unsatisfactory
background investigation/adjudication.

After reviewing the letter for completeness and concurring with the
risk/sensitivity levels, the grant officer/host must forward the letter
to the Center Chief of Security (CCS). The CCS shall review the OPM
databases (e.g., DCII, PIP, et al.), and take appropriate steps to
validate the applicant's investigation status. Requirements for a NACI
or other investigation shall be initiated only if necessary.

Applicants who do not currently possess the required level of background
investigation shall be directed to the e-QIP web site to complete the
necessary background investigation forms online. The CCS shall provide
to the grant officer/host information and instructions on how to access
the e-QIP for each grantee, recipient or foreign national employee
requiring access.

**Step 2**

Upon acceptance of the letter/background information, the applicant will
be advised that in order to complete the investigative process, he or
she must appear in-person before the authorized PIV registrar and submit
two forms of identity source documents in original form. The identity
source documents must come from the list of acceptable documents
included in Form I-9, Employment Eligibility Verification, one of which
must be a Federal1 or State issued picture identification. Fingerprints
will be taken at this time. The applicant must appear no later than the
entry on duty date.

When the applicant appears, the registrar will electronically scan the
submitted documents; any document that appears invalid will be rejected
by the registrar. The registrar will capture electronically both a
facial image and fingerprints of the applicant. The information
submitted by the applicant will be used to create or update the
applicant identity record in the Identity Management System (IDMS).

**Step 3**:

Upon the applicant's completion of the investigative document, the CCS
reviews the information, and resolves discrepancies with the applicant
as necessary. When the applicant has appeared in person and completed
fingerprints, the package is electronically submitted to initiate the
NACI. The CCS includes a request for feedback on the NAC portion of the
NACI at the time the request is submitted.

**Step 4**

Prior to authorizing physical access of a grantee or recipient to a
federally-controlled facility or access to a Federal information system,
the CCS will ensure that a National Crime Information Center (NCIC) with
an Interstate Identification Index check is/has been performed. In the
case of a foreign national, a national check of the Bureau of
Immigration and Customs Enforcement (BICE) database will be performed
for each applicant. If this process yields negative information, the CCS
will immediately notify the grant officer/host of the determination
regarding access made by the CCS.

**Step 5**

Upon receipt of the completed NAC, the CCS will update IDMS from the NAC
portion of the NACI and indicate the result of the suitability
determination. If an unsatisfactory suitability determination is
rendered, the grant officer will advise the grantee or recipient that
the applicant is being denied physical access to all
federally-controlled facilities and Federal information systems.

Based on a favorable NAC and NCIC/III or BICE check, the CCS will
authorize the issuance of a PIV federal credential in the Physical
Access Control System (PACS) database. The CCS, based on information
provided by the grant officer/host, will determine what physical access
the applicant should be granted once the PIV issues the credential.

**Step 6**:

Using the information provided by the applicant during his or her
in-person appearance, the PIV card production facility creates and
instantiates the approved PIV card for the applicant with an activation
date commensurate with the applicant's start date.

**Step 7**:

The applicant proceeds to the credential issuance facility to begin
processing for receipt of his/her federal credential.

1 A non-PIV government identification badge, including the NASA Photo
Identification Badge, MAY NOT BE USED for the original issuance of a PIV
vetted credential

The applicant provides to the credential issuing operator proof of
identity with documentation that meets the requirements of FIPS 201 (DHS
Employment Eligibility Verification (Form I-9)) documents. These
documents **must** be the same documents submitted for registration.

The credential issuing operator will verify that the facial image, and
optionally referenced finger print, matches the enrollment data used to
produce the card. Upon verification of identity, the operator will
locate the employee's record in the PACS database, and modify the record
to indicate the PIV card has been issued. The applicant will select a
PIN for use with his or her new PIV card. Although root data is
inaccessible to the operator, certain fields (hair color, eye color,
etc.) may be modified to more accurately record the employee's
information.

The applicant proceeds to a kiosk or other workstation to complete
activation of the PIV card using the initial PIN entered at card
issuance.

**ALTERNATIVE FOR APPLICANTS WHO DO NOT HAVE A COMPLETED AND ADJUDICATED
NAC AT THE TIME OF ENTRANCE ON DUTY (EOD)**

Steps 1 through 4 shall be accomplished for all applicants in accordance
with the process described above. If the applicant is unable to appear
in person until the time of entry on duty, or does not, for any other
reason, have a completed and adjudicated NAC portion of the NACI at the
time of entrance on duty, the following interim procedures shall apply.

1\. If the documents required to submit the NACI have not been completed
prior to EOD, the applicant will be instructed to complete all remaining
requirements for submission of the investigation request. This includes
presentation of I-9 documents and completion of fingerprints, if not
already accomplished. If the applicant fails to complete these
activities as prescribed in NPR 1600.1 (Chapters 3 & 4), it may be
considered as failure to meet the conditions required for physical
access to a federally-controlled facility or access to a Federal
information system, and result in denial of such access.

2\. Based on favorable results of the NCIC, the applicant shall be
issued a temporary NASA identification card for a period not-to-exceed
six months. If at the end of the six month period the NAC results have
not been returned, the agency will at that time make a determination as
to whether an additional extension will be granted for the temporary
identification card.

3\. Upon return of the completed NAC, the process will continue from
Step 5.

**6. Security Requirements for Unclassified Information Technology
Resources (NASA 1852.204-76) (November 2004)**

\(a\) The Contractor shall be responsible for Information Technology
security for all systems connected to a NASA network or operated by the
Contractor for NASA, regardless of location. This clause is applicable
to all or any part of the contract that includes information technology
resources or services in which the Contractor must have physical or
electronic access to NASA's sensitive information contained in
unclassified systems that directly support the mission of the Agency.
This includes information technology, hardware, software, and the
management, operation, maintenance, programming, and system
administration of computer systems, networks, and telecommunications
systems. Examples of tasks that require security provisions include: (1)
Computer control of spacecraft, satellites, or aircraft or their
payloads; (2) Acquisition, transmission or analysis of data owned by
NASA with significant replacement cost should the contractor's copy be
corrupted; and (3) Access to NASA networks or computers at a level
beyond that granted the general public, e.g. bypassing a firewall. (b)
The Contractor shall provide, implement, and maintain an IT Security
Plan. This plan shall describe the processes and procedures that will be
followed to ensure appropriate security of IT resources that are
developed, processed, or used under this contract. The plan shall
describe those parts of the contract to which this clause applies. The
Contractor's IT Security Plan shall be compliant with Federal laws that
include, but are not limited to, the Computer Security Act of 1987 (40
U.S.C. 1441 et seq.) and the Government Information Security Reform Act
of 2000. The plan shall meet IT security requirements in accordance with
Federal and NASA policies and procedures that include, but are not
limited to: (1) OMB Circular A-130, Management of Federal Information
Resources, Appendix III, Security of Federal Automated Information
Resources; (2) NASA Procedures and Guidelines (NPR) 2810.1, Security of
Information Technology; and (3) Chapter 3 of NPR 1620.1, NASA Security
Procedural Requirements. (c) Within \_30 days after award, the
contractor shall submit for NASA approval an IT Security Plan. This plan
must be consistent with and further detail the approach contained in the
offeror\'s proposal that resulted in the award of this contract and in
compliance with the requirements stated in this clause. The plan, as
approved by the Contracting Officer, shall be incorporated into the
contract as a compliance document. (d)(1) Contractor personnel requiring
privileged access or limited privileged access to systems operated by
the Contractor for NASA or interconnected to a NASA network shall be
screened at an appropriate level in accordance with NPR 2810.1, Section
4.5; NPR 1620.1, Chapter 3; and paragraph (d)(2) of this clause. Those
Contractor personnel with non-privileged access do not require personnel
screening. NASA shall provide screening using standard personnel
screening National Agency Check (NAC) forms listed in paragraph (d)(3)
of this clause, unless contractor screening in accordance with paragraph
(d)(4) is approved. The Contractor shall submit the required forms to
the NASA Center Chief of Security (CCS) within fourteen (14) days after
contract award or assignment of an individual to a position requiring
screening. The forms may be obtained from the CCS. At the option of the
government, interim access may be granted pending completion of the NAC.
(2) Guidance for selecting the appropriate level of screening is based
on the risk of adverse impact to NASA missions. NASA defines three
levels of risk for which screening is required (IT-1 has the highest
level of risk): (i) **IT-1** \-- Individuals having privileged access or
limited privileged access to systems whose misuse can cause very serious
adverse impact to NASA missions. These systems include, for example,
those that can transmit commands directly modifying the behavior of
spacecraft, satellites or aircraft. (ii) **IT-2** \-- Individuals having
privileged access or limited privileged access to systems whose misuse
can cause serious adverse impact to NASA missions. These systems
include, for example, those that can transmit commands directly
modifying the behavior of payloads on spacecraft, satellites or
aircraft; and those that contain the primary copy of \"level 1\" data
whose cost to replace exceeds one million dollars. (iii) **IT-3** \--
Individuals having privileged access or limited privileged access to
systems whose misuse can cause significant adverse impact to NASA
missions. These systems include, for example, those that interconnect
with a NASA network in a way that exceeds access by the general public,
such as bypassing firewalls; and systems operated by the contractor for
NASA whose function or data has substantial cost to replace, even if
these systems are not interconnected with a NASA network. (3) Screening
for individuals shall employ forms appropriate for the level of risk as
follows: (i) IT-1: Fingerprint Card (FC) 258 and Standard Form (SF) 85P,
Questionnaire for Public Trust Positions; (ii) IT-2: FC 258 and SF 85,
Questionnaire for Non-Sensitive Positions; and (iii) IT-3: NASA Form
531, Name Check, and FC 258. (4) The Contracting Officer may allow the
Contractor to conduct its own screening of individuals requiring
privileged access or limited privileged access provided the Contractor
can demonstrate that the procedures used by the Contractor are
equivalent to NASA\'s personnel screening procedures. As used here,
equivalent includes a check for criminal history, as would be conducted
by NASA, and completion of a questionnaire covering the same information
as would be required by NASA. (5) Screening of contractor personnel may
be waived by the Contracting Officer for those individuals who have
proof of \-- (i) Current or recent national security clearances (within
last three years); (ii) Screening conducted by NASA within last three
years; or (iii) Screening conducted by the Contractor, within last three
years, that is equivalent to the NASA personnel screening procedures as
approved by the Contracting Officer under paragraph (d) (4) of this
clause. (e) The Contractor shall ensure that its employees, in
performance of the contract, receive annual IT security training in NASA
IT Security policies, procedures, computer ethics, and best practices in
accordance with NPR 2810.1, Section 4.3 requirements. The contractor may
use web-based training available from NASA to meet this requirement. (f)
The Contractor shall afford NASA, including the Office of Inspector
General, access to the Contractor's and subcontractors' facilities,
installations, operations, documentation, databases and personnel used
in performance of the contract. Access shall be provided to the extent
required to carry out a program of IT inspection, investigation and
audit to safeguard against threats and hazards to the integrity,
availability and confidentiality of NASA data or to the function of
computer systems operated on behalf of NASA, and to preserve evidence of
computer crime. (g) The Contractor shall incorporate the substance of
this clause in all subcontracts that meet the conditions in paragraph
(a) of this clause.

**7. Availability of Funds**

Funds are not presently available for this agreement. The Government's
obligation under this agreement is contingent upon the availability of
appropriated funds from which payment for award purposes can be made. No
legal liability on the part of the Government for any payment may arise
until funds are made available to the Grants Officer for this agreement
and until the Recipient receives notice of such availability, to be
confirmed in writing by the Grants Officer.

# APPENDIX C - NASA Grants Certifications Assurances

INDEX

ASSURANCE OF COMPLIANCE WITH THE NATIONAL AERONAUTICS AND SPACE
ADMINISTRATION REGULATIONS PURSUANT TO NONDISCRIMINATION IN FEDERALLY
ASSISTED PROGRAMS

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY
MATTERS\--PRIMARY COVERED TRANSACTIONS

*This certification is required by the regulations implementing
Executive Order 12549, Debarment and Suspension, 34 CFR Part 85, Section
85.510, Participant\'s responsibilities. The regulations were published
as Part VII of the May 26, 1988 Federal Register (pages 19160 - 19211).*

APPENDIX A TO PART 1271 - CERTIFICATION REGARDING LOBBYING

*This certification is required under 34 CFR Part 82,"New Restrictions
on Lobbying.*

  -----------------------------------------------------------------------
  Applicants should refer to the regulations cited above to determine the
  certification to which they are required to attest. Applicants should
  also review the instructions for certification included in the
  regulations before completing these forms. Signature of these forms
  provides for compliance with certification requirements under 34 CFR
  Part 82, "New Restrictions on Lobbying", and 34 CFR Part 85,
  Government-wide Debarment and Suspension (Nonprocurement). The
  certifications shall be treated as a material representation of fact
  upon which reliance will be placed when the NASA determines to award
  the covered transaction, grant, or cooperative agreement.

  -----------------------------------------------------------------------

**Assurance of Compliance with the National Aeronautics and Space
Administration Regulations Pursuant to Nondiscrimination in Federally
Assisted Programs**

# See attached file "Assurance of Compliance"

**Certification Regarding**

**Debarment, Suspension, and Other Responsibility Matters**

**Primary Covered Transactions**

\(1\) The prospective primary participant certifies to the best of its
knowledge and belief, that it and its principals:

(a) Are not presently debarred, suspended, proposed for debarment,
    declared ineligible, or voluntarily excluded from covered
    transactions by any Federal department or agency;

(b) Have not within a three-year period preceding this proposal been
    convicted of or had a civil judgment rendered against them for
    commission of fraud or a criminal offense in connection with
    obtaining, attempting to obtain, or performing a public (Federal,
    State, or local) transaction or contract under a public transaction;
    violation of Federal or State antitrust statutes or commission of
    embezzlement, theft, forgery, bribery, falsification or destruction
    of records, making false statements, or receiving stolen property;

(c) Are not presently indicted for or otherwise criminally or civilly
    charged by a governmental entity (Federal, State, or local) with
    commission of any of the offenses enumerated in paragraph (1)(b) of
    this certification; and

(d) Have not within a three-year period preceding this
    application/proposal had one or more public transactions (Federal,
    State, or local) terminated for cause or default.

\(2\) Where the prospective primary participant is unable to certify to
any of the statements in this certification, such prospective
participant shall attach an explanation to this proposal.

  -------------------------------------------- --------------------------
  Proposal                                     
  Identification:[ ]{.underline}[              
   ]{.underline}                               

  Organization Name:[        ]{.underline}     

  Name and Title of Authorized                 
  Representative:[        ]{.underline}        

  Signature:[   ]{.underline}                  Date:[      
                                                ]{.underline}
  -------------------------------------------- --------------------------

**Certification Regarding Lobbying**

**for Contracts, Grants, Loans, and Cooperative Agreements**

The undersigned certifies, to the best of his or her knowledge and
belief, that:

(1) No Federal appropriated funds have been paid or will be paid, by or
    on behalf of the undersigned, to any person for influencing or
    attempting to influence an officer or employee of any agency, a
    Member of Congress, an officer or employee of Congress, or an
    employee of a Member of Congress in connection with the awarding of
    any Federal contract, the making of any Federal grant, the making of
    any Federal loan, the entering into of any cooperative agreement,
    and the extension, continuation, renewal, amendment, or modification
    of any Federal contract, grant, loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or
    will be paid to any person for influencing or attempting to
    influence an officer or employee of any agency, a Member of
    Congress, an officer or employee of Congress, or an employee of a
    Member of Congress in connection with the Federal contract, grant,
    loan, or cooperative agreement, the undersigned shall complete and
    submit Standard Form - LLL, \"Disclosure Form to Report Lobbying,\"
    in accordance with its instructions.

(3) The undersigned shall require that the language of this
    certification be included in the award documents for all subawards
    at all tiers (including subcontracts, subgrants, and contracts under
    grants, loans, and cooperative agreements) and that all
    subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which
reliance was placed when this transaction was made or entered into.
Submission of this certification is a prerequisite for making or
entering into this transaction imposed by section 1352, title 31, U.S.
Code. Any person who fails to file the required certification shall be
subject to a civil penalty of not less than \$10,000 and not more than
\$100,000 for each such failure.

  -------------------------------------------- --------------------------
  Proposal Identification:[                    
   ]{.underline}                               

  Organization Name:[        ]{.underline}     

  Name and Title of Authorized                 
  Representative:[        ]{.underline}        

  Signature:[   ]{.underline}                  Date:[      
                                                ]{.underline}
  -------------------------------------------- --------------------------

# APPENDIX D - Certification of Organization Regarding Eligibility

**Completion of this form is required.**

**I. Program Manager Eligibility Certification**

1\. Program Manager Name (please print):
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

2\. Verification of Employment:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Employed by (Organization):
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

School/Department (if applicable):
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Phone number for confirmation of above information:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

###### **3. Authorizing Official Name (please print):\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_** {#authorizing-official-name-please-print______________________________________________ .unnumbered}

Authorizing Official Title (please print):
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_

Authorizing Official Signature Date

# APPENDIX E - Provisions

**The following Provisions are incorporated by reference:**

+-------------+----------------------------------------+--------------+
| **Full      | **Title**                              | **Date**     |
| Text**      |                                        |              |
|             |                                        |              |
| **          |                                        |              |
| Reference** |                                        |              |
+-------------+----------------------------------------+--------------+
| § 1260.21   | Compliance With OMB Circular A-110     | October 2000 |
+-------------+----------------------------------------+--------------+
| § 1260.22   | Technical publications and reports     | December     |
|             |                                        | 2003         |
+-------------+----------------------------------------+--------------+
| § 1260.23   | Extensions                             | October 2000 |
+-------------+----------------------------------------+--------------+
| § 1260.24   | Termination and enforcement            | October 2000 |
+-------------+----------------------------------------+--------------+
| § 1260.25   | Change in principal investigator or    | October 2000 |
|             | scope                                  |              |
+-------------+----------------------------------------+--------------+
| § 1260.26   | Financial Management                   | August 2003  |
+-------------+----------------------------------------+--------------+
| § 1260.27   | Equipment and Other Property           | February     |
|             |                                        | 2004         |
+-------------+----------------------------------------+--------------+
| § 1260.28   | Patent Rights                          | August 2005  |
+-------------+----------------------------------------+--------------+
| § 1260.29   | Reserved                               |              |
+-------------+----------------------------------------+--------------+
| § 1260.30   | Rights in Data                         | August 2005  |
+-------------+----------------------------------------+--------------+
| § 1260.31   | National Security                      | October 2000 |
+-------------+----------------------------------------+--------------+
| § 1260.32   | Nondiscrimination                      | April 2004   |
+-------------+----------------------------------------+--------------+
| § 1260.33   | Subcontracts                           | October 2000 |
+-------------+----------------------------------------+--------------+
| § 1260.34   | Clean Air and Water                    | October 2000 |
+-------------+----------------------------------------+--------------+
| § 1260.35   | Investigative Requirements             | January 2004 |
+-------------+----------------------------------------+--------------+
| § 1260.36   | Travel and Transportation              | October 2000 |
+-------------+----------------------------------------+--------------+
| § 1260.37   | Safety                                 | October 2000 |
+-------------+----------------------------------------+--------------+
| § 1260.38   | Drug-free workplace                    | October 2000 |
+-------------+----------------------------------------+--------------+
| § 1260.39   | Buy American Encouragement             | May 2003     |
+-------------+----------------------------------------+--------------+
| § 1260.40   | Investigation of Research Misconduct   | May 2005     |
+-------------+----------------------------------------+--------------+

Provisions listed above are contained in the Code of Federal Regulation
(14 CFR Part 1260). The CFR can be accessed electronically at:
<http://www.gpoaccess.gov/cfr/index.html> or copies are available in
most libraries and for purchase from the Superintendent of Documents,
Government Printing Office, Washington, D.C. 20402. Provisions
incorporated by reference have the same force and effect as if they were
given in full text. The full text provision can be found via the NASA
Grant and Cooperative Agreement Handbook web site:
<http://ec.msfc.nasa.gov/hq/grcover.htm>. OMB circulars referenced in
the provisions can be accessed electronically at:
<http://www.whitehouse.gov/WH/EOP/OMB/html/circular.html> or may be
obtained from the Office of Administration, Publications Unit, New
Executive Office Building, Washington, D.C. 20503. An index of existing
OMB circulars is contained in 5 CFR 1310. Source: 14 CFR Part 1260.

**APPENDIX F - Required Publications and
Reports**![](media/image2.png){width="0.6520833333333333in"
height="0.53125in"}

IN ACCORDANCE WITH 14 CFR PART 1260 AND NPG 5800.1 NASA GRANT AND
COOPERATIVE AGREEMENT HANDBOOK

The recipient shall submit the publications and reports indicated below:

+---+---------------------------+---------------------------+------------+
|   | #                         | #### REPOR                | #          |
|   | ### INTERIM REPORTS {#int | T DUE/FREQUENCY {#report- | ##### RECI |
|   | erim-reports .unnumbered} | duefrequency .unnumbered} | PIENT {#re |
|   |                           |                           | cipient .u |
|   |                           |                           | nnumbered} |
+---+---------------------------+---------------------------+------------+
| x | **Quarterly Federal Cash  | Within 15 working days    | FMO, AGO   |
|   | Transactions Reports**    | following the end of each |            |
|   | (SF 272) *(Required for   | quarter of the Federal    |            |
|   | all Grants and            | fiscal year. *(Ref.       |            |
|   | Cooperative Agreements)*  | 1260.26)*                 |            |
+---+---------------------------+---------------------------+------------+
|   | **Annual Inventory Report | No later than October 15  | FMO, IPO,  |
|   | of Federally-Owned        | of each year.             | AGO        |
|   | Property in Custody of    | NOTE:  Negative reports   |            |
|   | the Recipient**           | are not required. *(Ref.  |            |
|   | *(Required for all Grants | 1260.27)*                 |            |
|   | and Cooperative           |                           |            |
|   | Agreements, except        |                           |            |
|   | Training Grants, and      |                           |            |
|   | grants and agreements     |                           |            |
|   | with commercial           |                           |            |
|   | organizations.)*          |                           |            |
+---+---------------------------+---------------------------+------------+
| x | **Progress Reports**      | Annually, 60 days prior   | TO, GO,    |
| x | *(Required for all Grants | to the anniversary date   | AGO        |
| x | and Cooperative           | of the grant/cooperative  |            |
|   | Agreements, except        | agreement (except final   |            |
|   | Training Grants)* (Not    | year). *(Ref. 1260.22 and |            |
|   | required if period is     | 1260.151(d))*             |            |
|   | less than one year.)      |                           |            |
+---+---------------------------+---------------------------+------------+
| x | **Educational Activity    | Annually, 60 days prior   | TO, AGO,   |
| x | Report** *(Education      | to the anniversary date   | GO         |
| x | Grants only)*             | of the grant/cooperative  |            |
| x |                           | agreement. *(Ref.         |            |
| x |                           | 1260.22)*                 |            |
+---+---------------------------+---------------------------+------------+
|   | **Disclosure of Subject   | Within 2 months after     | PO, TO, GO |
|   | Inventions/Reportable     | inventor discloses it to  |            |
|   | Items** *(Required for    | recipient. *(Ref. 1260.28 |            |
|   | all Grants and            | and 1260.57\*)*           |            |
|   | Cooperative Agreements    |                           |            |
|   | (except Education and     |                           |            |
|   | Training Grants))*        |                           |            |
+---+---------------------------+---------------------------+------------+
|   | **Election of Title to a  | Within 2 years of         | PO, TO, GO |
|   | Subject Invention**       | disclosure of a subject   |            |
|   | *(Required for all Grants | invention being elected,  |            |
|   | and Cooperative           | except in any case w here |            |
|   | Agreements)*              | publication, on sale or   |            |
|   |                           | public use of the subject |            |
|   |                           | invention being elected   |            |
|   |                           | has initiated the one     |            |
|   |                           | year statutory period     |            |
|   |                           | wherein valid patent      |            |
|   |                           | protection can still be   |            |
|   |                           | obtained in the United    |            |
|   |                           | States, at least 60 days  |            |
|   |                           | prior to the end of the   |            |
|   |                           | statutory period.         |            |
|   |                           | *(Ref. 1260.28)*          |            |
+---+---------------------------+---------------------------+------------+
|   | **Subject                 | Every 12 months from the  | PO, TO, GO |
|   | Inventions/Reportable     | date of the               |            |
|   | Items Interim Summary     | grant/cooperative         |            |
|   | Report** *(Required for   | agreement. *(Ref. 1260.28 |            |
|   | all Grants and            | and 1260.57\*)*           |            |
|   | Cooperative Agreements    |                           |            |
|   | (except Education and     |                           |            |
|   | Training Grants))*        |                           |            |
+---+---------------------------+---------------------------+------------+
|   | **Notification of         | As applicable, not less   | PO, TO, GO |
|   | Decision to Forego Patent | than 30 days before the   |            |
|   | Protection** *(Required   | expiration of the         |            |
|   | for all Grants and        | response period required  |            |
|   | Cooperative Agreements)*  | by the relevant patent    |            |
|   |                           | office. *(Ref. 1260.28)*  |            |
+---+---------------------------+---------------------------+------------+
|   | **Utilization of Subject  | Every 12 months from the  | PO, TO, GO |
|   | Invention/Reportable      | date a subject invention  |            |
|   | Items** *(Required for    | is elected. Note:         |            |
|   | all Grants and            | Negative reports are      |            |
|   | Cooperative Agreements    | required. *(Ref.          |            |
|   | (except Education and     | 1260.28)*                 |            |
|   | Training Grants))*        |                           |            |
+---+---------------------------+---------------------------+------------+
|   | **Annual NASA Form 1018   | Due October 15 of each    | FMO, IPO,  |
|   | Property in the Custody   | year. Note: Negative      | AGO        |
|   | of Contractors**          | reports are required.     |            |
|   | *(Required for all Grants | *(Ref. 1260.67)*          |            |
|   | and Cooperative           |                           |            |
|   | Agreements with           |                           |            |
|   | commercial                |                           |            |
|   | organizations)*           |                           |            |
+---+---------------------------+---------------------------+------------+
|   | **FINAL REPORTS**         | **REPORT DUE**            | **R        |
|   |                           |                           | ECIPIENT** |
+---+---------------------------+---------------------------+------------+
|   | **Subject                 | Within 90 days after the  | PO, AGO,   |
|   | Inventions/Reportable     | expiration date of the    | GO         |
|   | Items Final Summary       | grant/cooperative         |            |
|   | Report** *(Required for   | agreement. *(Ref. 1260.28 |            |
|   | all Grants and            | and 1260.57)*             |            |
|   | Cooperative Agreements    |                           |            |
|   | (except Education and     |                           |            |
|   | Training Grants))*        |                           |            |
+---+---------------------------+---------------------------+------------+
|   | **Properly Certified      | Within 90 days after the  | FMO, AGO,  |
|   | Final Federal Cash        | expiration date of the    | GO         |
|   | Transaction Report**,     | grant/cooperative         |            |
|   | SF 272 *(Required for all | agreement.                |            |
|   | Grants and Cooperative    | *(Ref. 1260.26)*          |            |
|   | Agreements)*              |                           |            |
+---+---------------------------+---------------------------+------------+
|   | **Summary of Research**   | Within 90 days after the  | CASI, TO,  |
|   | *(Required for all Grants | expiration date of the    | AGO, GO    |
|   | and Cooperative           | grant/cooperative         |            |
|   | Agreements, except        | agreement. *(Ref.         |            |
|   | Training and Education    | 1260.22)*                 |            |
|   | Grants)*                  |                           |            |
+---+---------------------------+---------------------------+------------+
|   | **Final Inventory Report  | Within 60 days after the  | FMO, IPO,  |
|   | of Federally-Owned        | expiration date of the    | AGO, GO    |
|   | Property** (*Required for | grant/cooperative         |            |
|   | all Grants and            | agreement. *(Ref.         |            |
|   | Cooperative Agreements,   | 1260.27)*                 |            |
|   | except Training Grants    |                           |            |
|   | and grants and            |                           |            |
|   | cooperative agreements    |                           |            |
|   | with commercial           |                           |            |
|   | organizations)*           |                           |            |
+---+---------------------------+---------------------------+------------+
|   | **Final Educational       | Within 90 days after the  | TO, UAO,   |
|   | Activity Report**         | expiration date of the    | AGO, GO    |
|   | *(Education Grants only)* | grant/cooperative         |            |
|   |                           | agreement. *(Ref.         |            |
|   |                           | 1260.22)*                 |            |
+---+---------------------------+---------------------------+------------+
|   | **Faculty Advisor         | By Student's Faculty      | TO, UAO,   |
|   | Survey** *(Training       | Advisor, due 60 days      | AGO, GO    |
|   | Grants only)*             | prior to the expiration   |            |
|   |                           | date of the               |            |
|   |                           | grant/cooperative         |            |
|   |                           | agreement.                |            |
+---+---------------------------+---------------------------+------------+
|   | **Summary of Research**   | By Student, due 90 days   | TO, UAO,   |
|   | *(Training Grants only)*  | prior to the expiration   | AGO, GO    |
|   |                           | date of the Training      |            |
|   |                           | Grant. *(Ref. 1260.75)*   |            |
+---+---------------------------+---------------------------+------------+
|   | **Final NASA Form 1018    | Within 30 days after the  | FMO, IPO,  |
|   | NASA Property in the      | expiration of the grant   | AGO        |
|   | Custody of Contractors**  | or cooperative agreement. |            |
|   | *(Required for Grants and | *(Ref. 1260.67)*          |            |
|   | Cooperative Agreements    |                           |            |
|   | with commercial           |                           |            |
|   | organizations)*           |                           |            |
+---+---------------------------+---------------------------+------------+

\* Grants and cooperative agreements with colleges, universities,
nonprofit organizations, and small businesses will reference §1260.28.
Grants and cooperative agreements with large businesses will reference
§1260.57.

#####  {#section-4 .unnumbered}

##### FMO = FINANCIAL MANAGEMENT OFFICE TO = TECHNICAL OFFICER {#fmo-financial-management-office-to-technical-officer .unnumbered}

##### AGO = ADMINISTRATIVE GRANT OFFICER GO = NASA GRANT OFFICER {#ago-administrative-grant-officer-go-nasa-grant-officer .unnumbered}

##### IPO = INDUSTRIAL PROPERTY OFFICER UAO = UNIVERSITY AFFAIRS OFFICER {#ipo-industrial-property-officer-uao-university-affairs-officer .unnumbered}

##### CASI = CENTER FOR AEROSPACE INFORMATION PO = PATENT COUNSEL OFFICE {#casi-center-for-aerospace-information-po-patent-counsel-office .unnumbered}

+-------------------------------------+--------------------------------+
| Grants Officer                      | Attn: Grants Office            |
|                                     |                                |
|                                     | TBD\_\_\_\_\_\_\_\_\_\_\_\_\_  |
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|                                     | \_\_\_\_\_\_\_\_\_\_\_\_[Attn: |
|                                     | Grants]{.underline}            |
+-------------------------------------+--------------------------------+
| Admin. Grants Officer               | Attn: Admin. Grants Officer    |
|                                     |                                |
| Regional Office Location            | TBD\_\_\_\_\_\_\_\_\_\_        |
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+-------------------------------------+--------------------------------+
| JSC Technical Officer               | [Attn: Douglas Goforth, Mail   |
|                                     | Stop AE\_\_\_\_\_]{.underline} |
|                                     |                                |
|                                     | [NASA/Johnson Space            |
|                                     | Center\_\                      |
|                                     | _\_\_\_\_\_\_\_\_]{.underline} |
|                                     |                                |
|                                     | [2101 Nasa                     |
|                                     | Parkway\_\_\_\_\_\_\_\_\_\     |
|                                     | _\_\_\_\_\_\_\_\_]{.underline} |
|                                     |                                |
|                                     | [Houston, TX                   |
|                                     | 77058-3696\_\_\_\_\            |
|                                     | _\_\_\_\_\_\_\_\_]{.underline} |
|                                     |                                |
|                                     | [(281) 483-9111 FAX            |
|                                     | -3789\_\_\_\                   |
|                                     | _\_\_\_\_\_\_\_\_]{.underline} |
+-------------------------------------+--------------------------------+
| Industrial Property Officer         | Attn: Industrial Property      |
|                                     | Officer                        |
|                                     |                                |
|                                     | TBD\_\_\_\_\_\_\_\_\_\_        |
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| Patent Counsel Office               | Attn: Patent Counsel Office    |
|                                     |                                |
|                                     | TBD\_\_\_\_\_\_\_\_\_\_        |
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+-------------------------------------+--------------------------------+
| Financial Management Office *(For   | Attn: Financial Management     |
| SF 272s)*                           | Office                         |
|                                     |                                |
|                                     | TBD\_\_\_\_\_\_\_\_\_\_        |
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+-------------------------------------+--------------------------------+
| Financial Management Office *(For   | Attn: Financial Management     |
| Annual and*                         | Office                         |
|                                     |                                |
| *Final Inventory Reports of         | TBD\_\_\_                      |
| Federally-Owned*                    | \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ |
|                                     | \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ |
| *Property)*                         |                                |
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+-------------------------------------+--------------------------------+
| University Affairs Officer          | Attn: University Affairs       |
|                                     | Office                         |
|                                     |                                |
|                                     | TBD\_\_\_\_\_\_\_\_\_\_        |
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+-------------------------------------+--------------------------------+

#  

# APPENDIX G - Quarterly Report for Program Costs

  --------------------- -------------- ----------- ----------- -- ---------------- ----------- -----------
                                                                  **Projection of              
                                                                  work costing the             
                                                                  next Quarter**               

  **[ ]{.underline}**   **Actual Cost                             **Cost Estimate              
                        for Quarter                               for Quarter                  
                        Ending:                                   Ending:                      
                        \_\_\_\_\_**                              \_\_\_\_\_\_**               

  **Program**           **Labor**      **Other**   **Total**      **Labor**        **Other**   **Total**

  Texas Aerospace                                                                               
  Scholars (HAS, MAS)                                                                          

  Reduced Gravity                                                                               
  Flight Programs                                                                              

  Higher Education                                                                              
  Activities (student                                                                          
  interns, Post-Docs,                                                                          
  Faculty)                                                                                     

  Minority University                                                                           
  Research and                                                                                 
  Education Programs                                                                           
  (MUST, URC)                                                                                  

  Education Information                                                                         
  Technology                                                                                   
  --------------------- -------------- ----------- ----------- -- ---------------- ----------- -----------

**APPENDIX H - Program Management Plan**

[Scope:]{.underline} The grantee shall develop, implement, and maintain
a Program Management Plan which fully and optimally describes and
integrates all aspects of the Strategic Education Alliance (SEA) as
identified within this SOW and the Technical Library as found at
[[http://procurement.jsc.nasa.gov/sea/default.asp]{.underline}](http://procurement.jsc.nasa.gov/sea/default.asp)
The grantee shall address the management of all of the requirements
described below:

NOTE: Upon grant receipt, the Program Management Plan becomes a grant
requirement and funding extensions to out-years may depend on
performance against the plan.

I.  Start up -- All of the education activities and programs contained
    within the SEA are preexisting within JSC and adhere to expectations
    that have been set by our customers. Address the following elements:

    a.  Describe your process for gaining an accurate understanding of
        goals that are to be accomplished through this agreement.

    b.  Describe how you will gain and retain historical knowledge.

II. Staffing -- This agreement strongly relies on the grantee's
    capability to identify staffing needs, as well as attract, hire, and
    retain qualified personnel. Address the following elements:

    a.  List the positions that will be utilized to fulfill this
        agreement

    b.  Describe how you will attract and hire qualified personnel

        i.  Include proposed salaries for the identified positions

        ii. Identify the qualifications needed for personnel in
            identified positions

        iii. Describe the benefits that will be offered to personnel

    c.  Describe how you will maintain staffing levels and minimize
        turnover

    d.  Describe how you will incentivize and recognize exceptional
        performance

III. Management

     a.  Identify the role that will be played by grantee program
         management

     b.  If proposed, how will you manage partnerships with outside
         organizations?

IV. Organizational Structure

    a.  Provide your proposed organizational structure to support SEA
        activities and programs

    b.  Describe how communication will be handled between grantee
        program management and grantee personnel

    c.  Describe how communication will be handled between grantee
        management / personnel and NASA personnel

V.  Approach to Work

    a.  Describe how you will identify priorities

    b.  Describe how personnel can be cross utilized to assist multiple
        programs/activities depending on workflow surges.

VI. Schedule -- each SEA activity and program has its own set schedule.
    Address the following elements:

    a.  Describe how you will ensure that you adhere to established and
        fluctuating schedules

    b.  Describe the tools that you will use to evaluate and track the
        schedules

VII. Budget

     a.  Describe how individual program/activity budgets will be
         tracked and maintained

     b.  Describe the tools that you will use to maintain the budget

VIII. Identify Creative Strengths

      a.  Identify methods that you could utilize to assist with SEA
          activity/program cost savings

      b.  Identify actions that you could take to enhance program
          capabilities

      c.  Describe any additional strengths that you might offer

IX. Organizational Benefits

    a.  Describe how your organization benefits by performing the
        activities in the Strategic Education Alliance through a
        partnership with NASA Johnson Space Center

**APPENDIX I - Historical Data**

The following information is available as historical data to assist
potential offerors in the preparation of their proposals. This
information is available at the address following the description of
data. This information should in no way inhibit the offeror in their
response. NASA is looking for new, effective, cost efficient ways to
accomplish the goals and objectives of the Strategic Education Alliance
(SEA).

1\. Current Statement of Work from Cooperative Agreement: NNJ07192056C

2\. Technical Library

The web site where this data resides is:

<http://procurement.jsc.nasa.gov/sea/default.asp>