**STATE OF NEW MEXICO**

**DEPARTMENT OF HEALTH**

### BEHAVIORAL HEALTH SERVICES DIVISION

**P.O. BOX 26110**

**1190 ST. FRANCIS DRIVE**

**SANTA FE, NEW MEXICO 87502-6110**

***State Fiscal Year 2007***

***(July 1, 2006 -- June 30, 2007)***

**Request for Proposals**

**for**

**Evidence-Based Prevention Services**

#########  

**Michelle Lujan Grisham, Secretary**

######## January 30, 2006

**[LEGAL NOTICE]{.underline}**

**[REQUEST FOR PROPOSALS]{.underline}**

The New Mexico Department of Health (DOH), Behavioral Health Services
Division (BHSD or Division) is soliciting sealed proposals from
qualified private and public entities to provide Alcohol, Tobacco and
other Drug Prevention Services in New Mexico beginning July 1, 2006. The
total amount available for contracting is approximately \$5,000,000. All
contracts awarded shall be subject to the DOH General Provisions for
Agency Contracts.

**If you are an individual with a disability and require assistance or
auxiliary aid, e.g., audio tapes, Braille, sign language interpreter, to
participate in any aspect of this RFP process, please contact Angela
Carlton at the New Mexico Department of Health/Behavioral Health
Services Division, 1190 St. Francis Drive, Room N3200, Santa Fe, New
Mexico, 87502, telephone (505) 827-2654, fax (505) 827-0097.
Telecommunication Device for the Deaf (TDD) or Telecommunication Type
(TTY) users may access this telephone number through the New Mexico
Relay Network 1-800-659-8331, voice and hearing operator at
1-800-659-1779. The RFP is posted on the DOH web page at
[www.health.state.nm.us.]{.underline}**

**Copies of the Request for Proposals will be provided in alternative
forms, e.g., audio tape, if requested by February 10, 2006.**

**Offerors interested in submitting a proposal should contact Angela
Carlton, (505)-827-2654. A proposal packet can also be obtained by
writing to the Behavioral Health Services Division, P. O. Box 26110,
Harold Runnels Building, 1190 St. Francis Drive, Santa Fe, New Mexico
87502-6110. The deadline for submission of completed proposals for
review at the above address is close of business on March 10, 2006.**

**The Procurement Code, Sections 13-1-28 through 13-1-199, NMSA 1978,
imposes civil and criminal penalties for its violation. In addition, New
Mexico criminal statutes impose felony penalties for bribes, gratuities
and kickbacks.**

## TABLE OF CONTENTS

**PAGE**

**LEGAL NOTICE** Cover

**PART I. GENERAL INSTRUCTIONS**

A. Intent to Submit a Proposal 1

B. Proposal Submission 1

C. Notification of Outcome 2

D. Confidentiality of Proposals 2

E. Funding Availability 2

F. Term of Contract 3

G. Questions 3

> H. Penalties 3
>
> I. Clarification and Disclosure 3

**PART II. REQUIREMENTS**

A. Mission Statement 4

B. Substance Abuse Prevention Definition 4

C. Funding Availability 4

> D. Priorities for Services 4

**PART III. PROPOSAL NARRATIVE FORMAT AND WEIGHTED EVALUATION FACTORS**

A.
Assessment...............................................................................18

B.
Capacity....................................................................................19

C. Community Wide Planning 20

D. Approach, Program Description, and
Methodology...........................\...21

E. Performance Monitoring and Evaluation Methods 23

F. Organizational/Agency Capability 24

G. Budget Summary 25

**Appendix A:** Intent to Submit a Proposal Form

**Appendix B:** Cover Sheet 1 and Cover Sheet 2

**Appendix C:** Budget Forms and Instructions

**Appendix D:** Statement of Assurances

**Appendix E:** Problem Focused Planning Logic Model Worksheet and
Instructions

**Appendix F:** Draft General Provisions and Contract Language

**Appendix G:** Comprehensive Behavioral Health Services Standards

**Appendix H:** Certification Re: Environmental Tobacco Smoke
(Pro-Children Act of 1994)

**Appendix I:** Compendium: Evidence-Based Prevention Practices

**Appendix J:** Compendium: Environmental Approaches to Substance Abuse
Prevention

**Appendix K:** New Mexico State Epi Profile

**Appendix L:** New Mexico State Strategic Plan

**Appendix M:** Proposal Checklist and Contents

**Appendix N:** Synar Regulations

**I. GENERAL INSTRUCTIONS**

The Behavioral Health Services Division (BHSD) of the Department of
Health is offering contracts for substance abuse ---alcohol, tobacco and
other drug abuse (ATODA)--- prevention services for State Fiscal Year
*07 (July 1, 2006 - June 30, 2007*). The BHSD has the discretion under
the New Mexico Procurement Code to award contracts that are more than
one year in length.

The schedule for the RFP process is as follows:

**[Action]{.underline} [Date]{.underline}**

1*.* Advertisement/Legal Notice January 28-29, 2006

2\. RFP Issued January 30, 2006

3\. Pre-Proposal Conference February 10, 2006

[Pre-Proposal Conference Location:]{.underline}

Presbyterian Hospital Professional Building

Savage Auditorium

201 Cedar S.E., Albuquerque, New Mexico

Friday, February 10, 2006 \-- Time: 9:30 am -- 11:30 am

4\. Deadline to Submit Additional Questions February 13, 2006

5\. Intent to Submit a Proposal February 13, 2006

6\. Response to Written Questions February 15, 2006

7\. Submission of Proposal March 10, 2006

8\. Proposal Review March 13 -- 17, 2006

9\. Contract Finalizations April 10 -- 24, 2006

10\. Notification of Outcome May 1, 2006

**A. [INTENT TO SUBMIT A PROPOSAL]{.underline}**

**Offerors are requested to return by mail, hand-delivery or Fax the
\"Intent to Submit a Proposal\" form (see Appendix A).** **Intent to
Submit a Proposal may be faxed to: Behavioral Health Services Division,
NM Department of Health (505) 827-0097, attention Angela Carlton.** The
form shall be signed by an authorized representative of the offeror\'s
organization, dated and returned by close of business on or before
February 13, 2006.

**B. [SUBMISSION OF PROPOSAL]{.underline}**

Each offeror shall submit:

-   Three separately bound proposals in three-ring binders.

-   [Original]{.underline} must be clearly labeled.

-   Proposals must be tabbed according to each program/age category and
    indexed in accordance with proposal requirements.

-   Each proposal must be typewritten in Times New Roman, 11 point font,
    on 8 ½ x 11 white paper, single-spaced, and numbered sequentially
    from beginning to end.

Proposals are to be submitted to:

Behavioral Health Services Division, Department of Health Attention:
Angela Carlton

> Harold Runnels Building
>
> 1190 St. Francis Drive, Suite N3250, Rm N3251
>
> P.O. Box 26110
>
> Santa Fe, NM 87502-6110

-   An electronic copy [without]{.underline} attachments must be
    submitted on a data storage device or by email to: Email address:
    <angelacarlton@state.nm.us>

**The deadline for submission of completed proposals is close of
business on Friday, March 10, 2006.** Proposals not received at the
above-specified address by mail, messenger delivery services, or hand
delivery on or before the specified deadline will not be considered for
review.

C.  **[NOTIFICATION OF OUTCOME]{.underline}**

The BHSD will notify each offeror of the outcome of the award process in
writing by May 1, 2006, or upon completion of the procurement process,
whichever is sooner. This date may change due to the review and approval
process within the Department of Health.

**D. [CONFIDENTIALITY OF PROPOSALS]{.underline}**

Pursuant to Section 13-1-116, NMSA 1978 of the Procurement Code, the
contents of any proposal are considered confidential and shall not be
disclosed to competing offerors during the negotiation process.

**E. [FUNDING AVAILABILITY]{.underline}**

Contract awards are contingent upon funds appropriated by federal and
state funding agencies. BHSD reserves the right to adjust any proposed
allocations to offerors based on the review of all the competitive
proposals and any federal mandates included in the appropriations. Total
funding available under this RFP is approximately \$5,000,000. Funds are
targeted for alcohol, tobacco and other drug abuse (ATODA) prevention
programs in New Mexico in accordance with the Substance Abuse Prevention
and Treatment Block Grant (SAPT), the Governor's Portion of Safe and
Drug Free Schools and the State General Fund requirements. Funding
amounts for contract awards will vary in range, based on the differing
costs of implementing prevention service for universal, selective and
indicated populations. Funds are targeted for community-level
implementation of the five-step Strategic Prevention Framework. The
framework requires the faithful adherence to five-step continuous
process including: comprehensive community assessment regarding
individual, family community risk and protective factors; building
capacity to address these needs; community prevention planning including
planning for a comprehensive range of prevention programs, policies, and
practices designed to impact the intervening variables, causal factors,
and risk and protective factors that affect usage patterns clearly
related to the problem behavior; implementation of evidence based
prevention programs, policies and practices in accordance with the
Governor's portion of safe and drug free schools, SAPT Block grant and
that have, as a whole, the potential of community wide impact; and
evaluation of this comprehensive range of programs, policies, and
practices. Funding amounts for contract awards will vary in range
depending on the quality of the proposal and projected size of the
population to be addressed by the initiative.

This funding may not be used for substance abuse treatment or DWI law
enforcement activities, although integrated community planning efforts
that are inclusive of these activities as part of a continuum with
prevention are encouraged, so as to better leverage these related
activities and support more significant outcomes.

**F. [TERM OF CONTRACT]{.underline}**

The BHSD has the discretion under the New Mexico Procurement Code to
award contracts that are more or less than one year in length. Funds
appropriated by the BHSD for contracting are available for only one
State Fiscal Year (July 1 - June 30). Therefore, offerors awarded
contracts in excess of one year will be allocated funding not to exceed
one fiscal year. At the end of the state fiscal year, a contract
amendment may be negotiated to reflect funding of services for the next
year of the contract.

**G. [QUESTIONS]{.underline}**

All questions must be submitted in writing to Don Maestas, Chief,
Prevention Services Bureau, BHSD, 1190 St. Francis Drive, Room N3300,
Santa Fe, NM, 87502. Written questions will be accepted through close of
business on February 10, 2006. Responses will be mailed on February 15,
2006 to all RFP recipients who submit an "Intent to Submit a Proposal"
form (Appendix A) on or before February 13, 2006*.*

#######  {#section-1 .unnumbered}

####### H. [PENALTIES]{.underline}  {#h.-penalties .unnumbered}

The Procurement Code, Sections 13-1-23 through 13-1-199, NMSA 1978,
imposes civil and criminal penalties for its violation. In addition, the
New Mexico criminal statutes impose felony penalties for illegal bribes,
gratuities and kickbacks.

**I.** **[CLARIFICATION AND DISCLOSURE]{.underline}**

Offerors submitting proposals may be afforded an opportunity for
discussion and revision of proposals. Revisions may be permitted after
submission of proposals and prior to award for the purpose of obtaining
best and final offers.

###### II. REQUIREMENTS

**A. [SUBSTANCE ABUSE PREVENTION MISSION STATEMENT]{.underline}**

The Behavioral Health Services Division (BHSD) is dedicated to providing
a comprehensive system of prevention services that are community driven,
strategically focused, research based and culturally relevant to
individuals, families and communities in New Mexico. These services are
designed to contribute to the health, safety and economic well being of
people in New Mexico by reducing the incidence of alcohol, tobacco and
other drug abuse and other related problems.

**B. [SUBSTANCE ABUSE PREVENTION DEFINITION]{.underline}**

Alcohol, tobacco and other drug abuse prevention is an active process
that promotes the personal, physical and social well-being of
individuals and families not in need of treatment and communities to
reinforce positive behaviors and healthy lifestyles and reduce the
incidence and prevalence of alcohol, tobacco, and other drug use.

**C. [FUNDING AVAILABILITY]{.underline}**

Approximately \$5,000,000 will be competitively awarded to eligible
entities.

Governor's Safe and Drug Free Schools & Communities \$ 500,000

Substance Abuse Prevention and Treatment Block Grant \$ 1,800,000

General Fund \$ 2,700,000

**D. [PRIORITIES FOR SERVICES]{.underline}**

Four types of services will be purchased through this Request for
Proposals:

1.  Coalition Programs and Synar Illegal Sales Reduction Effort (Synar
    regulations can be found in Appendix N).

2.  Evidence-Based Prevention programs for the parents and families of
    0-6 year olds and Synar

3.  Evidence-Based Programs for Kindergarten through 6^th^ Grade Youth
    and their Parents/Families and Synar

4.  Evidence-Based Prevention Programs for 12-17 Year Olds and Synar

Offerors may elect to submit a proposal on one or more types of
services. While the nature and scope of these services are different,
each is intended to further the directions of the BHSD in terms of
enhancing the quality of services and increasing the likelihood of
substantial outcomes and impact. Additional information on many of the
prevention terms and frameworks that follow can be obtained from the
Resource Center of the Behavioral Health Services Division, Department
of Health, (505) 827-1643, (505) 827-2601. Many of these terms and
frameworks, and lists of useful reference materials and resources, are
also included in the document, *Effective Prevention Programming in New
Mexico*, (1999), or *Evidence-based Prevention Practices* (2003), both
prepared by the Behavioral Health Services Division and attached to this
RFP (see Appendix I). It is also advisable to review the programs in
Science-Based Prevention Programs and Principles, 2002: Effective
Substance Abuse Prevention and Mental Health Programs for Every
Community (Department of Health and Human Services/Substance Abuse and
Mental Health Services Administration Publication No. SMA03-3764),
available for viewing or downloading at
**http://modelprograms.samhsa.gov**

Additional resources on specific programs, policies, and practices are
available from several websites including:

-   the Southwest Center for the Application of Prevention Technology,
    **http://www.captus.gov**,

-   the Western Center for the Application of Prevention Technology
    (Western CAPT), **http://www.captus.gov**, and

-   Blueprints for Violence Prevention Model Programs,

> **http://www.colorado.edu/cspv/blueprints/model/overview.html.**

Additional links are available from the above websites.

Other priorities to be scored in the review process include:

-   a proposed community-wide impact on the selected indicator(s);

-   a broad range of collaborators representing the major segments of
    the community who may reasonably impact the problem when working
    together;

-   a flexible, problem-focused planning model that can successfully
    identify and address intervening variables and causal factors;

-   a preliminary plan to address multiple intervening variables and
    causal factors across several domains, including a substantial
    emphasis on environmental strategies;

-   sufficient capacity identified in the proposal to implement
    rigorous, evidence based initiatives;

-   a plan to leverage other initiatives to maximize outcomes across the
    community;

-   a proposed work-plan that identifies several intermediate outcomes
    that may reasonably impact the problem and related indicators;

-   a sound plan to identify and measure baseline and periodic
    indicators that may impact the problem;

-   demonstration of "readiness to act" within the context of broad,
    community-wide problems that must be addressed comprehensively in
    order to expect measurable change; and

-   Finally, a per capita evidence-based prevention "funding index,"
    that includes state directed substance abuse prevention funding from
    the Behavioral Health Services Division (BHSD), from the state's
    Underage Drinking Program authority, from DWI prevention programs
    funded by the state, and from Drug Free Communities funds will be
    developed and applied to the counties. Those counties with
    inordinately low per capita expenditures for prevention will have
    points added to their score.

These services are intended to further the directions of the BHSD in
terms of enhancing the quality of services and increasing the likelihood
of substantial outcomes and impact. To that end, BHSD puts forth the
following principles and expectations. Additional information on many of
the prevention terms and frameworks that follow can be obtained from the
Resource Center of the Behavioral Health Services Division, Department
of Health, (505) 827-1643, (505) 827-2601. Many of these terms and
frameworks, and lists of useful reference materials and resources, are
also included in the document, *Evidence-based Prevention Practices*
(2003), prepared by the BHSD (see Appendix I).

The services requested through this RFP are directly related to the New
Mexico Department of Health Strategic Plan (July 2007), specifically
addressing the following program area, goal and objective:

> Goal 3: Improve Behavioral Health
>
> Objective 3.3: Improve access, quality and value of mental health and
> substance abuse services.

All OFFERORS are strongly encouraged to, in collaboration with Temporary
Assistance for Needy Families (TANF) and New Mexico Welfare to Work
Contractors, to train and employ TANF recipients who are seeking
employment opportunities. The OFFEROR is also strongly encouraged to
train and employ populations enrolled in supported employment programs.
The DEPARTMENT will receive quarterly reports documenting efforts to
comply with this provision.

**Successful applicants will implement the Strategic Prevention
Framework. There are both state and local requirements within the
Framework, as follows:**

Moving SAMHSA's Strategic Prevention Framework from vision to practice
is a strategic process that State and community stakeholders must
undertake in partnership. Through the Strategic Prevention Framework,
States will provide the requisite leadership, technical support and
monitoring to ensure that identified communities are successful in
implementing the five steps of the framework listed below. These steps
are required, and all targeted communities must implement all five
steps. States and communities are encouraged to build on existing
infrastructure/activity, where appropriate. States are expected to use
the SPF framework to guide all prevention activity through-out the
State, whether funded though the SPF SIG grant or through other sources.

1)  **[Profile population needs, resources, and readiness to address the
    problems and]{.underline}**

**[gaps in service delivery]{.underline}**

> [State Role]{.underline}: BHSD will continue to enhance statewide
> needs assessment, through collection and analysis of epidemiological
> data, that includes the following:

-   assessment of the magnitude of substance abuse and related mental
    health disorders in the State,

-   assessment of risk and protective factors associated with substance
    abuse and related mental health disorders in the state,

-   assessment of community assets and resources,

-   identification of gaps in services and capacity,

-   assessment of readiness to act,

-   identification of priorities based on the epidemiological analyses,
    including the identification of target communities to implement the
    Strategic Prevention Framework, and

-   specification of baseline data against which progress and outcomes
    of the Strategic Prevention Framework can be measured.

> [Community Role]{.underline}: Communities must accurately assess their
> substance abuse-related problems using epidemiological data provided
> by the State as well as other local data. The epidemiological data
> must identify the magnitude of the problem to be addressed, where the
> problem is greatest, and risk and protective factors associated with
> the problem. Communities must also assess community assets and
> resources, gaps in services and capacity and readiness to act.

2)  **[Mobilize and/or build capacity to address needs]{.underline}**

> [State Role]{.underline}: BHSD will continue to engage stakeholders
> across the State, as a complement to parallel engagement activities
> occurring within the target communities that are selected for
> implementation activities.
>
> [Community Role]{.underline}: Engagement of key stakeholders at the
> State and community levels is critical to plan and implement
> successful prevention activities that will be sustained over time. Key
> tasks may include, but are not limited to, convening leaders and
> stakeholders; building coalitions; training community stakeholders,
> coalitions, and service providers; organizing agency networks;
> leveraging resources; and engaging stakeholders to help sustain the
> activities.

3)  **[Develop a Comprehensive Strategic Plan]{.underline}**

> [State Role]{.underline}: Using data from the statewide needs
> assessment, BHSD will implement the State strategic plan that:

-   identifies the priorities that will be targeted in the State's
    Strategic Prevention Framework,

-   articulates a vision for prevention activities to address critical
    needs,

-   describes necessary infrastructure development and/or evidence-based
    policies, programs and practices (or a process for selection) to be
    implemented within the broader service system and specifies
    timelines for implementation,

-   identifies/coordinates/allocates resources and sources of funding
    for the plan,

-   identifies appropriate funding mechanism(s) to allocate resources to
    targeted communities,

-   identifies any training required,

-   includes key policies and relationships among stakeholders,

-   involves public and private service systems in creating a seamless
    continuum of planning and services,

-   includes plans for sustaining the infrastructure and services that
    are implemented,

-   identifies key milestones and outcomes against which to gauge
    performance, thereby allowing for system improvement and
    accountability of all parties involved, and

-   includes plans for making adjustments, based on on-going needs
    assessment activities.

[Community Role]{.underline}: Communities must develop a strategic plan
that articulates not only a vision for the prevention activities, but
also strategies for organizing and implementing prevention efforts. The
strategic plan must be based on documented needs, build on identified
resources/strengths, set measurable objectives and include the
performance measures and baseline data against which progress will be
monitored. Plans must be adjusted as the result of ongoing needs
assessment and monitoring activities. The issue of sustainability should
be a constant throughout each step of planning and implementation and
should lead to the creation of a long-term strategy to sustain policies,
programs and practices. The strategic plans must be data-driven and
focused on addressing the most critical needs in the State.

4)  **[Implement evidence-based prevention programs and infrastructure
    development]{.underline}**

**[activities]{.underline}**

> [State Role]{.underline}: BHSD will provide the infrastructure and
> other necessary support to local stakeholders in selecting and
> implementing policies, programs, and practices proven to be effective
> in research settings and communities. States must ensure that
> community implementers make culturally competent adaptations without
> sacrificing the core elements of the program.
>
> [Community Role]{.underline}: Similarly, local stakeholders will use
> the findings of their needs assessments to guide selection and
> implementation of policies, programs and practices proven to be
> effective in research settings and communities. Community implementers
> must ensure that culturally competent adaptations are made without
> sacrificing the core elements of the program. SAMHSA especially
> encourages the selection and adaptation of programs contained in the
> National Registry of Effective Programs and Practices (NREPP).

5)  **[Monitor process, evaluate effectiveness, sustain effective
    programs/activities,]{.underline}**

**[and improve or replace those that fail]{.underline}**

> [State Role]{.underline}: BHSD will play a critical role in providing
> on-going monitoring and evaluation of all prevention activities, as
> well as training and technical assistance regarding evaluation and
> performance measurement to local communities. BHSD will assess program
> effectiveness, ensure service delivery quality, identify successes,
> encourage needed improvement, and promote sustainability of effective
> policies, programs, and practices. BHSD will be expected to provide
> performance data to State and Federal funding sources on a regular
> basis. BHSD will be prepared to adjust their implementation plans
> based on the results of monitoring/evaluation activities.
>
> [Community Role]{.underline}: Ongoing monitoring and evaluation are
> essential to determine if the outcomes desired are achieved and to
> assess program effectiveness and service delivery quality. Communities
> must provide performance data to the State on a regular basis, so that
> the State can monitor, evaluate, sustain and improve the Strategic
> Prevention Framework activities.

**The Strategic Prevention Framework and Evidence-based Prevention
Programs, Environmental Strategies Focused on Changing Community
Indicators**

BHSD is focusing its purchase of services toward the implementation of
the Strategic Prevention Framework, which includes the five-step process
outlined by the Center for Substance Abuse Prevention (SAMHSA). The
Strategic Prevention Framework includes intensive assessment of the
problem at the local level, building capacity, planning, implementing
evidence based programs, policies, and practices that impact the
prioritized community indicator, and evaluation of the prevention
activities.

**Eligible offerors** are community-based organization's, faith-based
organizations, schools or universities, and other public entities
(including tribal entities, schools, local government, etc.), and
private non-profit organizations and coalitions/consortia thereof.

Applicants are expected to bring together community stakeholder groups
and practice a flexible and responsive planning and prioritization
process that responds to changing data and new information to impact
problem behaviors in the community. New and promising technologies such
as Geographical Information System (GIS) mapping of problems and
indicators related to the priority focus of this funding are encouraged
as methodologies to support this responsive, data-driven planning
function.

This funding is intended to purchase the implementation of an array of
evidence-based programs, policies, and practices, focused on one problem
indicator but on numerous intervening variables, causal factors, and
risk and protective factors. This array of proposed offerings must
demonstrate sufficient potential to produce successful outcomes and
change community indicators, such as programs, policies and practices
aimed at improving the wellbeing of individuals, families and
communities. The successful offeror will direct activities toward the
community at large as well as to targeted sub groups who contribute to
the risk substance use and abuse.

Funding is available in the following four categories:

**1. Coalition-driven projects plus Synar**

Environmental strategies must be included as a core activity of the
proposed services, and must specifically be addressed in the weighted
evaluation factors of the proposal. A minimum of 75% of the scope of
services should be focused on the development and implementation of
community- or school-based environmental strategies that complement the
coalition activities of the proposed plan. Examples of environmental
strategies include:

-   Education and advocacy initiatives that address how governing bodies
    can develop policies to address such concerns as public decorum,
    litter, noise, traffic, loitering, harassment, underage access to
    alcohol, alcohol and drug-related crime and violence, and public
    intoxication.

-   Education and advocacy initiatives that address the utilization of
    policies that govern alcohol and tobacco distribution methods,
    alcohol and tobacco taxes, happy-hour policies, and licensing of
    alcohol and tobacco outlets.

-   Work closely with local law enforcement, county commissions, tribal
    councils, city councils, public school administrators, and college
    and university administrators to discuss enforcement of policies and
    laws.

-   Education and advocacy concerning the utilization of public
    ordinances and regulations for special events, such as sporting
    events, and for public locations, such as city parks and other
    city-owned facilities.

-   Education and advocacy concerning the utilization of planning and
    zoning efforts to manage the distribution of alcohol retail outlets,
    including the use of conditional use permits, which require
    individual review of each application for an alcohol sales permit.

-   Alcohol merchant education and compliance checks of sales of alcohol
    to minors.

Coalition-driven offerors should refer to the research findings in
*Science-based Prevention Practices* (1999), and other applicable
research that is available from CSAP, CADCA, or other leading prevention
funders and research organizations that relate to scientifically
defensible coalition activities to create a logic model that describes
their programs and activities.

Proposals must address Synar requirements. Successful implementation of
the Synar Regulation is important for several reasons. First, it will
facilitate the reduction of both current and future health problems
among children and adolescents. Second, compliance with the law is
consistent with the public's support of measures to prevent the use of
tobacco by young people and specifically, efforts to discourage tobacco
sales to minors. The Synar Regulation and Tobacco Products Act can be
found in Appendix N.

**All offerors must include, develop and implement the following Synar
activities:**

1\) Education and advocacy approaches that teach how environmental
approaches can change local laws, norms, etc., around the use of tobacco
by minors;

2\) Merchant education: activities that identify and train merchants who
sell tobacco products in their communities on the laws regarding sales
of tobacco products to minors;

3\) Merchant compliance survey: activities that recruit and train youth
for conducting merchant compliance surveys;

4\) Education and advocacy activities that enlist local law enforcement
and judicial authorities to enforce the New Mexico Tobacco Products Act
31-48-1 NMSA 1978 (Laws 1993, Chapter 244); and

5\) Community education and support: activities that work within their
established coalitions and identify other entities such as the American
Stop Smoking Intervention Study for Cancer Prevention (ASSIST) to help
provide the education and support necessary to have a significant impact
on tobacco use by minors in their identified communities.

**2. Evidence-based Prevention Programs for Parents and Families of 0 to
6 Year Old Children and Synar**

In this category, BHSD is focusing its purchase of services toward the
provision of evidence based prevention services for parents and families
of 0-6 year old youth, plus the provision of Synar activities, which are
described below. The [primary target populations]{.underline} are
parents and families of 0-6 year old youth who are experiencing multiple
risk factors and therefore may be considered to be at high risk.
Merchants who sell tobacco products are the target population for Synar
activities.

This category of funding is intended to purchase the implementation of
evidence-based programs that have demonstrated successful outcomes with
young children and their families. The eligible project will direct
activities toward young children [and]{.underline} at least their
parents, if not the entire family. Your project may use a specific youth
focused intervention, and a complementary parental or family program
(i.e., a skills-based and tutoring program for pre-k youth might be
matched with a separate but complementary parenting curriculum for
parents that addresses family management, norms, communication, and
related issues). Your project may also use a comprehensive program that
addresses both youth and their families. The youth component of the
proposed activity may be community- or school-based, or both. These
programs will work in the individual and family domains. The proposal
should also specify environmental strategies that will complement these
services and that can be implemented in the school or community (or
neighborhood) domain. Since programs must target high-risk children and
their families, proposed programs should be intensive and long-term in
nature.

Proposals must address Synar requirements. Successful implementation of
the Synar Regulation is important for several reasons. First, it will
facilitate the reduction of both current and future health problems
among children and adolescents. Second, compliance with the law is
consistent with the public's support of measures to prevent the use of
tobacco by young people and specifically, efforts to discourage tobacco
sales to minors. The Synar Regulation and Tobacco Products Act can be
found in Appendix N.

**All offerors must include, develop and implement the following Synar
activities:**

1\) Education and advocacy approaches that teach how environmental
approaches can change local laws, norms, etc., around the use of tobacco
by minors;

2\) Merchant education: activities that identify and train merchants who
sell tobacco products in their communities on the laws regarding sales
of tobacco products to minors;

3\) Merchant compliance survey: activities that recruit and train youth
for conducting merchant compliance survey;

4\) Education and advocacy activities that enlist local law enforcement
and other authorities to enforce the New Mexico Tobacco Products Act
31-48-1 NMSA 1978 (Laws 1993, Chapter 244); and

5\) Community education and support: activities that work within their
established

> coalitions and identify other entities such as the American Stop
> Smoking Intervention Study for Cancer Prevention (ASSIST) to help
> provide the education and support necessary to have a significant
> impact on tobacco use by minors in their identified communities.

**3. Evidence-based Prevention Programs for Parents and Families of K -
6^th^ grade Youth and Synar**

In this category, BHSD is focusing its purchase of services toward the
provision of prevention services for high-risk youth and their
parents/families, plus the provision of Synar activities, which are
described below. The [primary target populations]{.underline} are
kindergarten and elementary school youth, and their parents/families
experiencing multiple risk factors and therefore may be considered to be
at high risk. Merchants who sell tobacco products are the target
population for Synar activities.

This category of funding is intended to purchase the implementation of
evidence-based programs that have demonstrated successful outcomes with
young children and their families. The eligible project will direct
activities toward young children [and]{.underline} at least their
parents, if not the entire family. Your project may use a specific youth
focused intervention, and a complementary parental or family program
(i.e., a skills-based and tutoring program for second graders might be
matched with a separate but complementary parenting curriculum for
parents of specific targeted second graders that addresses family
management, norms, communication, and related issues). Your project may
also use a comprehensive program that addresses both youth and their
families. The youth component of the proposed activity may be community-
or school-based, or both. These programs will work in the individual and
family domains. The proposal should also specify environmental
strategies that will complement these services and that can be
implemented in the school or community (or neighborhood) domain. Since
programs must target high-risk children and their families, proposed
programs should be intensive and long-term in nature.

Proposals must address Synar requirements. Successful implementation of
the Synar Regulation is important for several reasons. First, it will
facilitate the reduction of both current and future health problems
among children and adolescents. Second, compliance with the law is
consistent with the public's support of measures to prevent the use of
tobacco by young people and specifically, efforts to discourage tobacco
sales to minors. The Synar Regulation and Tobacco Products Act can be
found in Appendix N.

**All offerors must include, develop and implement the following Synar
activities:**

1\) Education and advocacy approaches that teach how environmental
approaches can change local laws, norms, etc., around the use of tobacco
by minors;

2\) Merchant education: activities that identify and train merchants who
sell tobacco products in their communities on the laws regarding sales
of tobacco products to minors;

3\) Merchant compliance survey: activities that recruit and train youth
for conducting merchant compliance survey;

4\) Education and advocacy activities that enlist local law enforcement
and judicial authorities to enforce the New Mexico Tobacco Products Act
31-48-1 NMSA 1978 (Laws 1993, Chapter 244); and

5\) Community education and support: activities that work within their
established coalitions and identify other entities such as the American
Stop Smoking Intervention Study for Cancer Prevention (ASSIST) to help
provide the education and support necessary to have a significant impact
on tobacco use by minors in their identified communities.

**4. Evidence-based Prevention Programs for 12 to 17 Year Olds and
Synar**

In this category, BHSD is focusing its purchase of services toward the
provision of evidence- based prevention services for 12 -- 17 year old
high-risk youth, plus the provision of Synar activities, which are
described below. The [primary target populations]{.underline} are 12 -17
year old youth who are experiencing multiple risk factors and therefore
may be considered to be at high risk. Merchants who sell tobacco
products are the target population for Synar activities.

This category of funding is intended to purchase the implementation of
evidence-based programs that have demonstrated successful outcomes with
12 -- 17 year old youth. Your project may also use a comprehensive
program that addresses both youth and their families. The youth
component of the proposed activity may be community- or school-based, or
both. These programs will work in the individual and family domains. The
proposal should also specify environmental strategies that will
complement these services and that can be implemented in the school or
community (or neighborhood) domain. Since programs must target high-risk
youth and their families, proposed programs should be intensive and
long-term in nature.

Proposals must address Synar requirements. Successful implementation of
the Synar Regulation is important for several reasons. First, it will
facilitate the reduction of both current and future health problems
among children and adolescents. Second, compliance with the law is
consistent with the public's support of measures to prevent the use of
tobacco by young people and specifically, efforts to discourage tobacco
sales to minors. The Synar Regulation and Tobacco Products Act can be
found in Appendix N.

**All offerors must include, develop and implement the following Synar
activities:**

1\) Education and advocacy approaches that teach how environmental
approaches can change local laws, norms, etc., around the use of tobacco
by minors;

2\) Merchant education: activities that identify and train merchants who
sell tobacco products in their communities on the laws regarding sales
of tobacco products to minors;

3\) Merchant compliance surveys: activities that recruit and train youth
for conducting merchant compliance surveys;

4\) Education and advocacy activities that enlist local law enforcement
and judicial authorities to enforce the New Mexico Tobacco Products Act
31-48-1 NMSA 1978 (Laws 1993, Chapter 244); and

5\) Community education and support: activities that work within their
established coalitions and identify other entities such as the American
Stop Smoking Intervention Study for Cancer Prevention (ASSIST) to help
provide the education and support necessary to have a significant impact
on tobacco use by minors in their identified communities.

BHSD will [not]{.underline} fund prevention activities that are
counseling-based, either individual or family. These therapeutic
approaches, while important and often effective, will not be supported
under this RFP. The proposed activities should however include provision
of problem identification and referral functions, in order to refer to
assessment and treatment those individuals or families who are in need
of these services. Offerors are encouraged to leverage as many services
for the target groups as possible. This can be done by working with
other providers to maximize appropriate services for your target
population. Not only are community providers and schools appropriate
collaborative partners, but child care centers, neighborhood centers and
associations, job training programs, community college skill programs
for parents, etc., may be appropriate to work with your program to
provide an integrated continuum of services for the family.

The amount of each award will depend upon:

-   The quality of proposal;

-   The projected size of the population to be addressed by the
    initiative; and

-   The extent to which the offeror has coordinated and leveraged other
    local prevention initiatives that may contribute to the successful
    effort described in this proposal.

Proposals must address risk and protective factors and they must use a
variety of prevention strategies including (information dissemination,
education, alternatives, problem identification and referral,
community-based processes, and environmental strategies). Proposals must
target very specific long-term substance abuse and related outcomes for
the target population(s). These include outcomes such as:

-   reductions in alcohol use,

-   reductions in marijuana use,

-   reductions in other illicit drug use,

-   reductions in tobacco use.

Related outcomes may also be targeted in addition to substance abuse
outcomes, depending on the specific community projects. These outcomes
have been demonstrated through research to be interrelated and
overlapping with substance usage:

-   reductions in severity of conduct problems,

-   reductions in school failure.

-   reductions in family violence.

Short-term outcomes (the immediate results of the proposed activities)
must be demonstrated in terms of changes in risk and protective factors
in various domains. These short-term outcomes should be addressed in
your program description in terms of the immediate changes you expect to
see as a result of your program activities.

The proposed program should replicate or adapt one or more existing,
evidence-based programs that have demonstrated significant outcome
results. Information on the program(s) selected should be included with
the proposal. To review possible programs, there are many resources
available, that include a compendium of information about evidence-based
programs, principles, and prevention research findings, prepared by the
Behavioral Health Services Division, and numerous web-sites on
evidence-based substance abuse prevention practices. This can be
obtained from the Resource Center at BHSD, (505) 827-1643, or (505)
827-2601. Additional resources on specific programs are available from
several websites including: the Center for Substance Abuse Prevention
Model Programs,
**www.samhsa.gov/centers/csap/modelprograms/programs.cfm**; the Western
Center for the Application of Prevention Technology (Western CAPT),
**http://www.unr.edu/educ/cep/prac**; and Strengthening America's
Families Program, **htttp://www.strengtheningfamilies/org**, and
Blueprints for Violence Prevention,
www.Colorado.EDU/cspv/blueprints/index.html. Additional links are
available from these websites. Some of the programs described in these
publications and websites are counseling-based. The BHSD will
[not]{.underline} fund prevention activities that are counseling-based,
either individual or family. These therapeutic approaches, while
important and often effective, will not be supported under this RFP.

Proposals must use a new planning model advanced by CSAP as part of this
initiative that New Mexico refers to as Problem Focused Planning Logic
Model Worksheet (appendix E). This model requires a focus on the
prioritized indicator, usage patterns related to the indicator that
contribute to the prioritized problem behavior, and then an
identification of a broad range of behaviors, circumstances, times and
locations, norms, policies, risk and protective factors, etc., that
collectively are known as intervening variables and causal factors.

-   Community norms,

-   Community bonding, and

-   Community policies.

Short-term outcomes (the immediate results of the proposed activities)
must be demonstrated in terms of changes in these causal factors,
intervening variables, and risk and protective factors. These short-term
outcomes should be addressed in your program description in terms of the
immediate changes you expect to see as a result of your program
activities.

Strong evaluation components are mandatory, and participation in a
state-level evaluation initiative is required for recipients. Offerors
are encouraged to enlist the assistance of professional evaluators to
design and implement evaluation strategies. A projected four meetings of
local project evaluators will be held during the year. The state-level
evaluation coordinator and local evaluators will, as a group, review,
and revise as necessary, data collection, reporting, and other
evaluation standards and procedures.

Local evaluators will also be expected to participate with local
community initiatives in significant data-driven planning during the
assessment, capacity, and planning period of this initiative, and to be
an active participant in the design of on-going community planning and
decision-making processes.

Many evidence-based programs that may be chosen for replication or
adaptation already have strong evaluation components, and applicants are
encouraged to obtain detailed information about those evaluation
strategies as part of the selection of programming. Include as much
information as possible about these already developed evaluation
strategies in the evaluation plan submitted with this proposal. Local
evaluation initiatives are in addition to this participation in the
statewide evaluation. The local evaluation should also address the
design to monitor progress with environmental strategies and outcomes
related to these strategies.

The proposed initiative should replicate or adapt existing,
evidence-based programs that have demonstrated significant outcome
results, or be based on current research and best practices, and should
propose a number of likely evidence-based practices, strategies and
policies to impact multiple intervening variables, causal factors, and
risk and protective factors. Information on the program(s), practices
and strategies proposed should be included with the proposal to the
extent possible. To review possible programs, practices and strategies,
there are many resources available. A compendium of information about
evidence-based programs, principles, and prevention research findings,
including descriptions of specific programs, *Evidence-based Prevention
Practices* (2003), has been prepared by the Behavioral Health Services
Division and is attached to this RFP (see Appendix I). It is also
advisable to review the programs in Science-Based Prevention Programs
and Principles, 2002: Effective Substance Abuse Prevention and Mental
Health Programs for Every Community (Department of Health and Human
Services/Substance Abuse and Mental Health Services Administration
Publication No. SMA03-3764), available for viewing or downloading at

**http://modelprograms.samhsa.gov**

Additional resources on specific programs, policies, and practices are
available from several websites including:

-   the Southwest Center for the Application of Prevention Technology,
    **http://www.captus.gov**,

-   the Western Center for the Application of Prevention Technology
    (Western CAPT), **http://www.captus.gov**, and

-   Blueprints for Violence Prevention Model Programs,

> **http://www.colorado.edu/cspv/blueprints/model/overview.html.**

Additional links are available from the above websites.

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##### III. PROPOSAL NARRATIVE FORMAT AND

**WEIGHTED EVALUATION FACTORS**

All responsive proposals received by BHSD will be evaluated according to
an established set of weighted evaluation factors. All proposals must be
organized according to the order of the specific factors described
below. Failure to follow this format or furnish information as requested
will result in rejection or decreased competitiveness of the proposal.

Each offeror shall submit:

-   Three separately bound proposals in three-ring binders.

-   [Original]{.underline} must be clearly labeled.

-   Proposals must be tabbed according to each program/age category and
    indexed in accordance with proposal requirements.

-   Each proposal must be typewritten in Times New Roman, 11 point font,
    on 8 ½ x 11 white paper, single-spaced, and numbered sequentially
    from beginning to end.

Proposals are to be submitted to:

Behavioral Health Services Division, Department of Health Attention:
Angela Carlton

> Harold Runnels Building
>
> 1190 St. Francis Drive, Suite N3250, Rm N3251
>
> P.O. Box 26110
>
> Santa Fe, NM 87502-6110

-   An electronic copy [without]{.underline} attachments must be
    submitted on a data storage device or by email to:

Angela Carlton

Email address: <angelacarlton@state.nm.us>

  -----------------------------------------------------------------------
  **ALL PROPOSALS SHALL BE DIVIDED INTO THREE (3) SECTIONS:**

  -----------------------------------------------------------------------

Clear and concise presentation of information is essential for maximum
points.

**Section I: FORMS AND ASSURANCES (REQUIRED ---WEIGHT: NO POINTS)**

**Cover Sheet 1 (see Appendix B)**

**Cover Sheet 2 (see Appendix B)**

**Statement of Assurances (see Appendix D)**

**Certification Regarding Environmental Tobacco Smoke (see Appendix H)**

**Proposal Checklist and Contents (see Appendix M)**

**Section II: WEIGHTED EVALUATION FACTORS (TOTAL WEIGHT: 100 POINTS)**

A.  **Assessment (15)**

B.  **Capacity (20)**

C.  **Community Wide Planning (15)**

D.  **Approach, Program Description and Methodology (15)**

E.  **Performance Monitoring and Evaluation Methods (15)**

F.  **Organizational/Agency Capability (15)**

G.  **Budget Summary (5)**

**Section III: ATTACHMENTS, including but not limited to these required
documents:**

-   **Memorandums of Agreement/Understanding from collaborative
    partners**

-   **Additional outcome evaluation instruments**

-   **New Offeror: Sample evaluation report with outcome data**

-   **Letters of Reference**

-   **Fiscal Audit**

A.  **[ASSESSMENT (Weight: 15)]{.underline}**

i\. Statement of Need

> Define and describe the community to be served by your initiative
> (e.g. a defined geographic area such as a neighborhood, municipality,
> county or other area, or a "community of interest" such as
> "Hispanic/Latino community"). Provide a needs assessment of the
> community/population that you have identified and prioritized,
> including, at a minimum, substance use/abuse prevalence data and
> identification of major risk and protective factors in the community.
> The needs assessment must have been conducted within the last two
> years. Describe the community representation involved in prioritizing
> your needs. Describe how the needs assessment captures culturally
> specific diversity and demographic characteristics. Are there gaps in
> the needs assessment data available to you, and if so, how can these
> gaps be met in the future?

ii\. Problem Focused Assessment

> The problem focus of this solicitation is individuals, families and
> communities.
>
> a\. Provide data supplied in the NM State Epi Profile (appendix K)
> that relate to your county.
>
> b\. Provide any local data available that can describe the problems
> more thoroughly for the community represented in your proposal.
>
> c\. Provide usage data supplied in the State Epi Profile that relate
> to your county.
>
> d\. Provide any local usage data that relates to the selected
> population for the community represented in your proposal. Where there
> are not sufficient data available that represent your community,
> provide a list of the usage indicators you believe to be relevant to
> the selected population and community, and that over time could in
> theory be collected to comprehensively describe all of the usage
> patterns that contribute to the problem in your community.
>
> e\. Describe comprehensively all of the "intervening variables,"
> "causal factors," and risk and protective factors that lead to the
> usage indicators described in d. above. There will likely be only a
> few data items actually available for this comprehensive list. Please
> nonetheless describe as a narrative all of the likely "intervening
> variables," "causal factors," and risk and protective factors that may
> contribute to the usage patterns described above and that may be
> relevant in your community. These may include commonly defined risk
> and protective factors, and, in this context, intervening variables
> and causal factors such as locations of crashes, times of high risk
> use, specific norms in a neighborhood, community, or campus, etc.

iii\. Resource Scan

Offerors are expected to conduct a local assessment of other alcohol,
tobacco and other drug abuse prevention activities. Please identify who
else is working in your community, the programs and services offered,
and the population(s) targeted.

> iv\. Service Population

Describe the population(s) you have selected to serve, including the
rationale for your selection. Use verifiable statistics, i.e. community
or school surveys, New Mexico Health Statistics Report, Office of the
Medical Examiners Annual Report, and data from local sources, etc. Data
must be particular to the service population you have selected. What
risk and protective factors within your service population are related
to these indicators? Describe the service population comprehensively in
terms of risk and protective factors.

> v\. Projected Outcomes
>
> What specific changes in risk and protective factors (immediate
> outcomes), intervening variables, and causal factors do you expect as
> a result of your proposed initiative? What long-term outcomes (changes
> in behavioral health indicators) do you anticipate will ultimately
> result from these immediate outcomes? How do these changes (results or
> outcomes) logically relate to the problem focused assessment described
> earlier in this section?

B.  **[CAPACITY (Weight: 20)]{.underline}**

This solicitation is designed to elicit broad-based initiatives that
integrate multiple partners into a single, problem-focused enterprise
that will support more effective community problem-solving capacity.
These networks will ideally integrate local leaders, existing prevention
and intervention agencies, including Drug Free Communities Programs, law
enforcement officials, schools and colleges, business organizations,
community groups and advocates. The initiative will not fund new or
duplicative organizations where high capacity is already present in a
community, but will instead seek to build on existing capacity where
there is evidence of potential to implement the required SPF steps in a
desirable fashion. Drug Free Communities Program grantees, already
funded by SAMHSA, and other state-funded prevention coalitions will be
expected to participate in initiatives where they are present in the
applicant community, whether as the lead agency or as a partner with the
lead agency in implementing the community-level SPF steps effectively.

This initiative requires a focused effort to reduce one problem
indicator, with an expectation of eventual community wide impact that is
measurable. Capacity should be conceptualized as those organizations and
individuals who have made a commitment to contribute in meaningful ways
to the proposed efforts. That can be accomplished in numerous ways. A
community coalition may include local leaders, who commit to strongly
support recommendations to a City or Tribal Council, or to strengthen
local ordinances. Law enforcement may commit to work with a task force
to respond effectively to "hot spots" identified by the task force. A
university-based initiative may enlist as collaborative members the
campus Student Services office to work with dormitory residence
counselors to identify underage parties and create intervention
strategies to prevent underage drinking and driving. Judges may be core
members of a coalition to develop strong local court-based measures to
combat repeat offenses. Much capacity must be created to be effective,
and plans to create appropriate capacity should be described here.
Numerous other strategies may be envisioned based on the capacity of the
participating members and allies. Those types of capacity should be
described in detail in this section. It is not necessary to define the
ultimate strategies to be implemented by these stakeholders here, only
to identify logical partners and resources to help create and implement
effective strategies that will impact the priority indicator and your
selected target population.

i.  Describe how you will build capacity in your community to implement
    the strategic prevention framework. Include how you intend to create
    enhanced capacity to plan effectively for your selected geographic
    area(s).

ii. What is the current capacity of your community to impact community
    level indicator changes? Include, where they exist, discussions of
    relevant capacity from local DWI Councils, Enforcing Underage
    Drinking Law initiatives funded by Children Youth and Families
    Department, Drug Free Communities programs, Mothers Against Drunk
    Drivers initiatives, high school or college-level prevention
    efforts, and other prevention programs and activities funded by the
    Department of Health.

iii. What key stakeholders have agreed to participate in your
     initiative? How will they participate in the initiative? How will
     they provide resources and effort to your initiative?

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C.  **[COMMUNITY WIDE PLANNING (WEIGHT: 15)]{.underline}**

Offerors are required to demonstrate that their proposed initiative is
part of a community-wide planning effort. The State of New Mexico is not
requiring offerors to develop new planning groups where they already
exist; rather, offerors are asked to participate in existing community
planning efforts where they exist, and broaden these to include all
related program initiatives and stakeholders. Offerors must address the
following:

i\. Current Planning Efforts

> What community-wide planning efforts are currently in place or were
> initiated as part of this proposal? Is there a community-wide plan, or
> what efforts are being made to produce such a plan?

ii\. Participants and Stakeholders

> Who is involved in the planning? Are the following stakeholders
> participating?
>
> Local Collaboratives
>
> Community-based Human Service Agencies
>
> Community-based Mentoring Programs, such as Big Brothers Big Sisters
>
> Community-based Youth Programs, such as Boys and Girls Clubs
>
> Delinquency Prevention Coalitions
>
> DWI Prevention Programs, including DWI Planning Councils
>
> Health Planning Commissions or Councils (City or County)
>
> Law Enforcement Agencies
>
> Maternal and Child Health (MCH) Councils
>
> Public Health District and Local Offices, especially Health Educators
>
> Safe and Drug Free Schools Programs
>
> School-based Mentoring and Tutoring Programs
>
> School-based Health Programs
>
> Substance Abuse Coalitions
>
> Underage Drinking Enforcement or Prevention programs
>
> Note: Offerors who provide health-related services that impact Grant
> County will include a written statement and assurance that the offeror
> is familiar with the Grant County Community Health Council (GCCHC)
> health plan and will cooperate with the GCCHC.

iii\. Priorities

> What are the priority need areas identified to date in the planning
> related to having an impact on community indicators level indicators
> ie. Underage drinking, DWI, drug usage, high crime rate, etc.

iv\. Current Resources

> Have current resources been mapped in terms of these priorities, i.e.,
> is it clear which agencies are providing prevention services? Describe
> what these priorities, resources and services are, and how your
> current and proposed programs and activities complement them in your
> community.

**D. [APPROACH, PROGRAM DESCRIPTION, AND METHODOLOGY (WEIGHT:
15)]{.underline}**

i.  Describe your proposed program in terms of goals,
    measurable/quantifiable objectives, and activities. For each
    objective, describe the anticipated changes for your service
    population in terms of changes in intervening variables, causal
    factors, and risk and protective factors in the community domain.
    Create one or more objective for each specific service population.

ii\. Provide a [narrative]{.underline} and [logic model]{.underline}
which describe the underlying "program theory" or "program logic" for
the initiative. Specifically, describe why you expect the changes within
the service population(s) in risk and protective factors, i.e., why they
will result from the proposed prevention services and activities.
Complete one or more logic model worksheets and refer to them in your
narrative to describe your program theory. See Appendix E for logic
model worksheet.

> iii\. Describe how your program will use multiple prevention
> strategies (CSAP Strategies), delivered through multiple domains,
> targeted at impacting community level indicators. Describe how various
> universal prevention activities/strategies (Institute of Medicine
> Classification) were chosen and how they relate to one another to meet
> the needs of the target population(s).

iv\. Describe your proposed approach in terms of the array of programs,
policies, and practices that comprehensively address all of the
intervening variables, causal factors, and risk and protective factors
described earlier in your response in the problem focused assessment
section. If you have not identified evidence based approaches to all of
these, please describe in general terms how you might approach these in
a comprehensive way to create sufficient enough impact to reduce the
usage patterns that lead to the identified and prioritized problem.

v\. Describe your plan to implement evidence based prevention
programming. These evidence based prevention programs should complement
other program components by working in all domains including individual,
families, schools or community (or neighborhood) domain to impact your
service population. These strategies can focus on norms, availability,
enforcement, etc.

vi\. Provide a management plan (task/timeline) for the proposed project.
For each activity, specify target population(s), setting(s), duration
and intensity, timeline with target dates for major
activities/benchmarks, and assignment of organizational and/or staff
responsibility.

vii\. Cultural competence: Describe how the underlying program theory
demonstrates an understanding and relevance to culturally diverse
communities in New Mexico and indicate whether this theoretical
framework was designed or endorsed by the cultural groups to be
impacted. Describe how the programmatic activities are culturally
appropriate and competent (e.g., use of family members and natural
support systems, use of familiar language and customs, non-traditional
outreach, and inclusive of members of cultural groups served.).

viii\. Document how your project is using evidence-based interventions,
or research-based/research-proven activities evidenced by employing
prevention research findings and general prevention principles (see
attached Compendium of *Evidence-Based Prevention Practice* in Appendix
I) or specific programs identified by CSAP or equivalent agency or
agencies. A listing and description of model prevention programs can be
found in *Science-Based Prevention Programs and Principles, 2002:
Effective Substance Abuse Prevention and Mental Health Programs for
Every Community* (Department of Health and Human Services/Substance
Abuse and Mental Health Services Administration Publication No.
SMA03-3764), available for viewing or downloading at
**http://modelprograms.samhsa.gov/template.cfm?page=pubs_2002report.**

ix\. Leveraged Services and Collaborative Processes: Describe how this
program will interface with other prevention/early intervention efforts
within the community. Of particular interest are collaboration,
integration, and leveraging of other initiatives and funds with schools,
community and neighborhood centers, and other community public and
private service providers including Public Health prevention programs.
Explain in detail what services, resources, and other supports will be
provided by other groups to compliment those provided by the applicant
organization.

x\. Submit signed memoranda of agreement (MOA) or memoranda of
understanding (MOU) from your collaborative partners in this initiative.

**E. [PERFORMANCE MONITORING AND EVALUATION METHODS (WEIGHT:
15)]{.underline}**

NOTE: Offerors are required to allocate between 15 - 20% of the funding
requested to evaluation. Preference will be given to those initiatives
that employ the services of professional evaluators. Include the resume
of your evaluator if already selected.

> The evaluation of all strategies will be enhanced with a uniform
> framework to be utilized by all sub-recipients. The structure of this
> framework consists of categories of qualitative and quantitative
> measures for process and immediate indicators, for short, mid, and
> long-term indicators, and for impact indicators, particularly as
> related to intervening variables, causal factors, and risk and
> protective factors in communities. Progress toward outcomes would be
> measured with benchmarks against the qualitative and quantitative
> measures for the various levels of indicators (see Appendix J:
> Environmental Approaches to Substance Abuse Prevention).

i.  Provide both a [process]{.underline} and an [outcome]{.underline}
    evaluation plan for this initiative. Submit copies of any additional
    outcome evaluation instruments that may be utilized as they relate
    directly to the goals and objectives of the proposed prevention
    plan.

In your plan, address the questions in the three areas identified below
(process, immediate and long term outcomes).

> [Process Monitoring]{.underline}: Offerors are required to use the
> web-based Minimum Data Set (MDS) to enter and forward to the BHSD all
> required data about the number of participants, demographic
> information, frequency and dosage of encounter, etc. What procedures
> do you have in place to monitor program implementation, and quality of
> the services or activities? Please describe your plan for collecting
> and reviewing these data. Training in the web-based MDS will be
> provided to sub-recipients.
>
> [Immediate Outcome Evaluation and Performance Monitoring]{.underline}:
> What immediate changes do you expect as a result of your program?
> Please describe these changes in terms of changes in behavior,
> decreases in community risk factors increases in protective factors,
> and changes in intervening variables and causal factors. How will you
> collect and analyze all relevant immediate outcome data? How will you
> measure these outcome data (please include any instruments you plan to
> use, or those you may be considering at this time, and describe what
> they will measure)?
>
> [Long-Term Outcome Evaluation and Performance Monitoring]{.underline}:
> What are the long-term outcomes you expect as a result of your program
> activities? Your program must make efforts to impact community-wide
> indicators. Please describe the community wide indicators you believe
> can be impacted by your proposed approach. Please describe these
> expected outcomes in time frames from six months to several years. Be
> sure to relate these outcomes to long-term changes in health and
> related indicators. How will you collect, analyze, and forward to the
> funding agency all relevant long-term outcome data? How will you
> measure these outcome data? Include any instruments you plan to use,
> or those you may be considering at this time, and describe what they
> will measure. Please provide a description of how community wide
> indicators might over time be collected to demonstrate the expected
> outcomes, and discuss whether this is a realistic expectation of this
> initiative, and what resources would be necessary to collect this
> data.

ii. Describe how the evaluation will be managed. Describe how much time
    and resources will be utilized in providing a comprehensive
    evaluation. Describe who will be responsible for administering the
    outcome evaluation instruments, data collection and analysis,
    preparation of quarterly outcome evaluation reports, and the final
    outcome evaluation report.

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iii. Provide evidence of your organization's ability to conduct
     evaluation activities. If CURRENT BHSD contractor, BHSD will
     conduct an audit of quarterly outcome evaluation summaries and
     monthly process data reports submitted in FY05. If a NEW offeror,
     please submit sample evaluation reports and outcome data from other
     initiatives and services.

**F. [ORGANIZATIONAL/AGENCY CAPABILITY (WEIGHT: 15)]{.underline}**

i.  Describe your organization\'s mission/philosophy and purpose in
    relation to the activities you are proposing, and their relation to
    the intent of this RFP. Describe any written agency policies
    regarding needs assessment, prevention plans, maintenance of
    prevention service delivery records, evaluation, and cultural
    competence.

ii. Describe and provide evidence of your organization's ability to
    bring together many community groups, advocates, community leaders,
    and stakeholders to focus efforts and resources on a particular
    problem. Provide a description of a particularly successful effort
    in bringing together multiple partners to address one issue,
    including a description of the intervention or task then
    implemented. Describe the ultimate success of this effort, and
    describe the weaknesses and strengths discovered about how you
    convened this group. What did you learn and how will you effectively
    bring together a broad and diverse group of strong partners to
    address the problem focus of this initiative?

iii\. Provide evidence of your organization's management capability and
fiscal solvency, as well as your internal management and financial
controls, and describe how these are sufficient to implement the
proposed initiative and provide accountability.

iv\. Provide a description of your organization's recent history of
demonstrated accomplishments in realms similar to this proposed
initiative, as well as accomplishments working with schools, faith
communities, law enforcement, community leaders, businesses, community
stakeholders, etc.

v\. Describe your organization's capacity to monitor the ongoing
implementation of activities of the initiative and its capability to
analyze and report on this data.

vi\. Submit three current letters of reference that provide evidence of
previous successful work, community mobilization, collaboration with
other prevention organizations and knowledge of substance abuse
prevention.

vii. Provide assurances that your agency will comply with the
     Department\'s General

> Provisions (Appendix F) and with the Comprehensive Behavioral Health
> Standards/Prevention Standards for Non-Network Providers (Appendix G,
> Section 22).

viii. Identify the principle service delivery personnel, their
      responsibility in implementation, their experience and expertise
      working with the target populations and their cultures, their time
      dedicated to the initiative, their competency in substance abuse
      or related prevention, and any plan your organization has to
      support personnel in becoming certified as prevention
      professionals.

ix. Identify the date that prevention standards were adopted by your
    agency/organization. If your agency/organization does not have a
    standing policy for prevention standards, describe the process for
    adopting prevention standards as agency/organizational policy.

x.  Describe how you will work in collaboration with TANF and New Mexico
    Welfare to

> Work contractors, to train and employ TANF recipients who are seeking
> employment opportunities as well as populations enrolled in supported
> employment programs.

**G. [BUDGET SUMMARY (WEIGHT: 5)]{.underline}**

Complete Appendix C and a separate narrative justification sheet to
explain expenditures.

The budget projection and budget narrative must detail all costs by
category. Include

evaluation costs (15-20% of the budget, including four statewide
evaluation meetings to be

held in Albuquerque) and expenses for participation in statewide
meetings by program

staff, including three statewide Sub-recipient Council meetings during
the initial readiness

phase, and bi-monthly meetings thereafter. No more than 8% of the
proposed budget may

be allocated for indirect costs.