+---------------+-------------------------+----------------------------+
| ![](medi      | #                       |                            |
| a/image1.png) |  PUBLIC AFFAIRS SECTION |                            |
|               |                         |                            |
|               | **REGIONAL ENGLISH      |                            |
|               | LANGUAGE OFFICE**       |                            |
|               |                         |                            |
|               | **EMBASSY OF THE UNITED |                            |
|               | STATES OF AMERICA**     |                            |
|               |                         |                            |
|               | #  ВІДДІЛ ПР            |                            |
|               | ЕСИ, ОСВІТИ ТА КУЛЬТУРИ |                            |
|               |                         |                            |
|               | **РЕГІОНАЛЬНЕ           |                            |
|               | ВІДДІЛЕННЯ З ПИТАНЬ     |                            |
|               | ВИКЛАДАННЯ АНГЛІЙСЬКОЇ  |                            |
|               | МОВИ**                  |                            |
|               |                         |                            |
|               | **ПОСОЛЬСТВО СПОЛУЧЕНИХ |                            |
|               | ШТАТІВ АМЕРИКИ**        |                            |
+---------------+-------------------------+----------------------------+
|               | 4, Hlybochytska St.,    | Вул.Глибочицька 4, Київ    |
|               | Kyiv 04050 Ukraine      | 04050 Україна              |
|               |                         |                            |
|               | Phone 490-4026, fax:    | Тел. 490-4026, факс:       |
|               | 490-4050                | 490-4050                   |
+---------------+-------------------------+----------------------------+
|               | [[ht                    |                            |
|               | tp://kyiv.usembassy.gov |                            |
|               | /relo_eng.html]{.underl |                            |
|               | ine}](http://kyiv.usemb |                            |
|               | assy.gov/relo_eng.html) |                            |
+---------------+-------------------------+----------------------------+
|               | E-mail:                 |                            |
|               | KyivRELO@state.gov      |                            |
+---------------+-------------------------+----------------------------+

**Regional English Language Office at the U.S. Embassy in Kyiv is
pleased to announce**

**a competition for funding of the successful proposal.**

#### PROJECT DESCRIPTION

PROJECT TITLE

XIV TESOL-Ukraine National Conference

**PROJECT GOALS**

The primary goal of this project is to facilitate professional
development of teachers of English in Ukraine and assist TESOL-Ukraine
in building a sustainable and strong professional organization that can
provide high level professional assistance to its members.

**PROPOSED LOCATION**

Possible venues may vary, ranging from in-service teacher training
institutes to universities and secondary schools.

**HOW TO APPLY**

Applicants should send a 2-3-page description of the following:

1.  Venue description

-   A large auditorium

-   Small session rooms

-   A place for coffee breaks

-   Technical support, i.e. TV, VCR, computer, overhead projector, audio
    player

-   Access to phone lines, copying machine, Internet

2.  Lodging

-   Availability of dormitories and/or hotels for participants

3.  Meals

-   Can your site accommodate the participants for lunch?

-   What restaurants are nearby?

4.  Dates

-   Decide on the dates most suitable for the University, RELO office,
    and TESOL-Ukraine members.

5.  Location

-   Short description of the city/town;

-   Geographical advantages for an annual conference.

6.  Organizing Committee

-   How many people do you have in your organizing committee?

-   Which roles will they play?

-   Who are they -- names, positions?

-   What kind of additional organizational help can you expect from your
    colleagues experience?

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```
-   Have you had any experience in organizing such events?

7.  Detailed budget

-   Cost of meals per person per day;

-   Cost of coffee breaks per person per day;

-   Stationery and supplies, telephone, fax, copying, email costs;

-   Transportation from lodgings to teaching venue if necessary;

-   Institutional cost sharing;

-   Other

8.  Support letters from institution head and/or authorities involved in
    the conference organization.

**GENERAL REQUIREMENTS FOR APPLICATIONS**

-   Applicants should provide evidence of cost sharing on the part of
    their educational institutions, i.e. premises and equipment provided
    without charge

-   Applicants must have a mechanism by which funding can be transferred
    to project organizers

**APPLICATION INSTRUCTIONS**

-   Proposals should be written in English

-   Proposals should be written on the application form below and
    submitted in electronic form to KyivRELO@state.gov

-   Budget should be submitted in Microsoft Excel format, using the
    example below

### 

### 

### DEADLINE FOR SUBMISSION OF APPLICATIONS AND BUDGETS IS JANUARY 15, 2009.

All applicants will be notified of the results of the competition after
January 20, 2009.

> **[Application Form]{.smallcaps}**

(To be submitted in electronic form, maximum 3 pages)

1\. **GRANT RECIPIENT**:

a\. **(For an organization)**

> Name of NGO:
> \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
>
> Head of NGO (name and position):
> \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Address (legal, physical, mail):
\_[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

> Project Manager (name and position in the NGO):
> [\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

Telephone/Fax:
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

E-mail:
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

Website:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Local Bank Account Information:

Account number:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Bank name and
address:[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

MFO:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Code EDRPOU of the
NGO:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

b\. **(For an individual)**

FAMILY NAME:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_FIRST
NAME:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

CURRENT HOME ADDRESS:

Street:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Apartment:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

City:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Postal
Index:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Region or
Oblast:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Telephone: (
)\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

E-mail:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

PRIMARY WORK ADDRESS:

Organization/Institution:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Department/Faculty:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Position:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Street:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

City:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Postal
Index:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Region or
Oblast:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Telephone: ( )\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Fax:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

E-mail:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**2. CONFERENCE** **NAME**:
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**3. PROJECT DATES**:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}

**4. PROJECT DESCRIPTION:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

**\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

**5.** **WORK PLAN** -- date / planned activities / name of responsible
person

  ----------------- -------------------------------- --------------------
  Month             Activity Description             Person Responsible

                                                     
  ----------------- -------------------------------- --------------------

**6. BUDGET:**

a\) AMOUNT REQUESTED (in USD):
[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_]{.underline}

b\) ITEMIZED COST BREAKDOWN (use Microsoft Excel Worksheet)

# 

# [Budget instructions]{.smallcaps}

Budget should contain detailed descriptions of all categories. **Budget
items should be concrete and linked to the narrative.** Bank information
including the name, address, account number, MFO code and EDRPOU code
must be included.

-   Budget should be presented in U.S. dollars, rounded to the nearest
    dollar.

-   Auto-sum should be used whenever possible.

Copy the table below into a Microsoft Excel worksheet. You may also
recreate your own Excel table using the example below

#### [Budget table - Example]{.smallcaps} 

+---+---------------+------------------------+--------+-------+-------+
| # | # Budget Item | ####                   | **     | **NGO | **Co  |
| # |               | # Detailed Description | Amount | Cont  | ntrib |
| # |               |                        | Req    | ribut | ution |
| # |               |                        | uested | ion** | from  |
| # |               |                        | from   |       | Other |
|   |               |                        | US     |       | Sour  |
| N |               |                        | Emb    |       | ces** |
| o |               |                        | assy** |       |       |
+---+---------------+------------------------+--------+-------+-------+
| 1 | **Equipment** |                        |        |       |       |
+---+---------------+------------------------+--------+-------+-------+
| 1 | Item          | Price in \$ x number   |        |       |       |
| . | description   |                        |        |       |       |
| 1 |               |                        |        |       |       |
+---+---------------+------------------------+--------+-------+-------+
| 1 | Rent of       | Price in \$ x number   |        |       |       |
| . | equipment     | of hours               |        |       |       |
| 2 |               |                        |        |       |       |
+---+---------------+------------------------+--------+-------+-------+
| 1 | Other         |                        |        |       |       |
| . |               |                        |        |       |       |
| 3 |               |                        |        |       |       |
+---+---------------+------------------------+--------+-------+-------+
|   | **Subtotal ** |                        |        | ** ** |       |
+---+---------------+------------------------+--------+-------+-------+
| 2 | **A           |                        |        |       |       |
|   | dministrative |                        |        |       |       |
|   | costs**       |                        |        |       |       |
+---+---------------+------------------------+--------+-------+-------+
| 2 | Office        | Amount in \$ x number  |        |       |       |
| . | supplies      | of months              |        |       |       |
| 1 |               |                        |        |       |       |
+---+---------------+------------------------+--------+-------+-------+
| 2 | Internet      | Amount in \$ x number  |        |       |       |
| . | connection    | of months              |        |       |       |
| 2 |               |                        |        |       |       |
+---+---------------+------------------------+--------+-------+-------+
| 2 | Conference    | Price in \$ x number   |        |       |       |
| . | stationary    | of items               |        |       |       |
| 3 | (badges,      |                        |        |       |       |
|   | pens, files,  |                        |        |       |       |
|   | paper, CD     |                        |        |       |       |
|   | discs, etc.)  |                        |        |       |       |
+---+---------------+------------------------+--------+-------+-------+
| 2 | Postal        | Price in \$ x number   |        |       |       |
| . | expenses      | of participants        |        |       |       |
| 4 | (conference   |                        |        |       |       |
|   | invitations,  |                        |        |       |       |
|   | etc.)         |                        |        |       |       |
+---+---------------+------------------------+--------+-------+-------+
| 2 | Rent of       | Price in \$ x number   |        |       |       |
| . | premises      | of rooms x number of   |        |       |       |
| 5 |               | days                   |        |       |       |
+---+---------------+------------------------+--------+-------+-------+
| 2 | Rent of       | Price in \$ x number   |        |       |       |
| . | equipment     | of hours               |        |       |       |
| 6 |               |                        |        |       |       |
+---+---------------+------------------------+--------+-------+-------+
| 2 | Bank fees     |                        |        |       |       |
| . |               |                        |        |       |       |
| 7 |               |                        |        |       |       |
+---+---------------+------------------------+--------+-------+-------+
| 2 | Other         |                        |        |       |       |
| . |               |                        |        |       |       |
| 8 |               |                        |        |       |       |
+---+---------------+------------------------+--------+-------+-------+
|   | **Subtotal ** |                        |        | ** ** |       |
+---+---------------+------------------------+--------+-------+-------+
| 3 | **Printing    |                        |        |       |       |
|   | conference    |                        |        |       |       |
|   | materials**   |                        |        |       |       |
+---+---------------+------------------------+--------+-------+-------+
| 3 | Conference    | Price in \$ per copy x | ** **  |       |       |
| . | programs** ** | number of copies       |        |       |       |
| 1 |               |                        |        |       |       |
+---+---------------+------------------------+--------+-------+-------+
| 3 | Conference    | Price in \$ per copy x |        |       |       |
| . | announcements | number of copies       |        |       |       |
| 2 |               |                        |        |       |       |
+---+---------------+------------------------+--------+-------+-------+
| 3 | Handouts      | Amount in \$ x number  |        |       |       |
| . |               | of participants        |        |       |       |
| 3 |               |                        |        |       |       |
+---+---------------+------------------------+--------+-------+-------+
| 3 | Other         |                        |        |       |       |
| . |               |                        |        |       |       |
| 4 |               |                        |        |       |       |
+---+---------------+------------------------+--------+-------+-------+
|   | **Subtotal ** |                        |        | ** ** |       |
+---+---------------+------------------------+--------+-------+-------+
| 4 | **Meals**     |                        |        |       |       |
+---+---------------+------------------------+--------+-------+-------+
| 4 | Working lunch | Price in \$ x number   |        |       |       |
| . |               | of people x number of  |        |       |       |
| 1 |               | meals                  |        |       |       |
+---+---------------+------------------------+--------+-------+-------+
| 4 | Coffee breaks | Amount in \$ x number  |        |       |       |
| . |               | of people x number of  |        |       |       |
| 2 |               | breaks                 |        |       |       |
+---+---------------+------------------------+--------+-------+-------+
|   | **Subtotal ** |                        |        | ** ** |       |
+---+---------------+------------------------+--------+-------+-------+
|   | **TOTAL**     |                        |        |       |       |
+---+---------------+------------------------+--------+-------+-------+

**Notes:**

-   Budgets should contain an estimated amount for bank fees.

-   Meals should not include alcoholic beverages.

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-   The RELO office may encourage applicants to seek funding from other
    donors and to offer some type of **cost sharing** (volunteer time,
    space, equipment etc.)

-   The use of **\"miscellaneous expenses\"** or any similar term as a
    budget item is unacceptable.