+----+----------------------------------------------+-----------------+
| ** |                                              |                 |
| Pa |                                              |                 |
| rt |                                              |                 |
| 9  |                                              |                 |
| -- |                                              |                 |
| R  |                                              |                 |
| ec |                                              |                 |
| or |                                              |                 |
| ds |                                              |                 |
| of |                                              |                 |
| Se |                                              |                 |
| ni |                                              |                 |
| or |                                              |                 |
| O  |                                              |                 |
| ff |                                              |                 |
| ic |                                              |                 |
| ia |                                              |                 |
| ls |                                              |                 |
| a  |                                              |                 |
| nd |                                              |                 |
| P  |                                              |                 |
| ol |                                              |                 |
| it |                                              |                 |
| ic |                                              |                 |
| al |                                              |                 |
| Ap |                                              |                 |
| po |                                              |                 |
| in |                                              |                 |
| te |                                              |                 |
| es |                                              |                 |
| ** |                                              |                 |
+====+==============================================+=================+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| #  |                                              |                 |
| #  |                                              |                 |
| ED |                                              |                 |
| /R |                                              |                 |
| DS |                                              |                 |
+----+----------------------------------------------+-----------------+
| #  |                                              | ## DISPOSAL     |
| #  |                                              |                 |
| IT |                                              |                 |
| EM |                                              |                 |
+----+----------------------------------------------+-----------------+
| *  | ##  DESCRIPTION OF RECORDS                   | **AUTHORITY**   |
| *N |                                              |                 |
| O. |                                              |                 |
| ** |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | **OFFICE OF THE SECRETARY**                  |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| ** | **Correspondence Files.**                    |                 |
| 1. |                                              |                 |
| ** |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | a.  [Subject Files of the Secretary of       |                 |
|    |     Education]{.underline}. Consists of all  |                 |
|    |     correspondence and administrative files  |                 |
|    |     which document the formulation of        |                 |
|    |     national education policy, and the       |                 |
|    |     establishment, direction and review of   |                 |
|    |     the primary mission of the Department    |                 |
|    |     created and received by the Secretary of |                 |
|    |     Education. This also includes, but it is |                 |
|    |     not limited to, activity reports,        |                 |
|    |     courtesy letters, issuances by the       |                 |
|    |     Secretary concerning government-wide     |                 |
|    |     activities, and other correspondence and |                 |
|    |     reports signed and received by the       |                 |
|    |     Secretary. Files are arranged by subject |                 |
|    |     matter and related file codes.           |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}**: PERMANENT.  | ED/RDS, Part 9, |
|    | > Cut off files at end of calendar year.     | Item 1a         |
|    | > Retire to the Washington National Records  |                 |
|    | > Center one year after cut off. Transfer to | (N1-441-97-1,   |
|    | > the National Archives and Records          | Item 1a)        |
|    | > Administration (NARA) 10 years after cut   |                 |
|    | > off.                                       |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | b.  [General Correspondence]{.underline}.    |                 |
|    |     Routine letters received from such       |                 |
|    |     sources as the White House, governors,   |                 |
|    |     presidents of corporations, and          |                 |
|    |     educational institutions, where the      |                 |
|    |     responses are prepared and signed by     |                 |
|    |     program officials and not by the Office  |                 |
|    |     of the Secretary. No paper copies are    |                 |
|    |     maintained by the Office of the          |                 |
|    |     Secretary. If signed by the Secretary,   |                 |
|    |     apply disposition instructions in item   |                 |
|    |     1a.                                      |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}**: TEMPORARY.  | ED/RDS, Part 9, |
|    | > Transfer incoming letter to appropriate    | Item 1b         |
|    | > program office for response, signature,    |                 |
|    | > and disposition of record. *Program        | (N1-441-97-1,   |
|    | > office*: dispose of record in accordance   | Item 1b)        |
|    | > with disposition instructions cited in     |                 |
|    | > Departmental records retention schedule    |                 |
|    | > covering correspondence files of offices   |                 |
|    | > below the level of the Offices of the      |                 |
|    | > Secretary, Deputy Secretary and Under      |                 |
|    | > Secretary.                                 |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | c.  [Citizen's Mail]{.underline}. This is    |                 |
|    |     also referred to as "bulk mail" or "BK." |                 |
|    |     Citizen's mail sent directly to the      |                 |
|    |     Office of the Secretary, and forwarded   |                 |
|    |     for response to appropriate program      |                 |
|    |     office. No paper copies are maintained   |                 |
|    |     by the Office of the Secretary, unless   |                 |
|    |     the response is signed by the Secretary. |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** TEMPORARY.  | ED/RDS, Part 9, |
|    | > Transfer incoming letter to appropriate    | Item 1c         |
|    | > program office for response, signature,    |                 |
|    | > and disposition of record. *Program        | (N1-441-97-1,   |
|    | > office*: dispose of record in accordance   | Item 1c)        |
|    | > with disposition instructions cited in     |                 |
|    | > Departmental records retention schedule    |                 |
|    | > covering correspondence files of offices   |                 |
|    | > below the level of the Offices of the      |                 |
|    | > Secretary, Deputy Secretary, and Under     |                 |
|    | > Secretary.                                 |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | d.  [White House Bulk Mail]{.underline}.     |                 |
|    |     This is also referred to as "WB." All    |                 |
|    |     citizens mail received and forwarded by  |                 |
|    |     the White House to the Office of the     |                 |
|    |     Secretary for response by Department of  |                 |
|    |     Education program offices. No paper      |                 |
|    |     copies are maintained by the Office of   |                 |
|    |     the Secretary, unless the response is    |                 |
|    |     signed by the Secretary.                 |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** TEMPORARY.  | ED/RDS, Part 9, |
|    | > Transfer incoming letter to appropriate    | Item 1d         |
|    | > program office for response, signature,    |                 |
|    | > and disposition of record. *Program        | (N1-441-97-1,   |
|    | > office*: dispose of record in accordance   | Item 1d)        |
|    | > with disposition instructions cited in     |                 |
|    | > Departmental records retention schedule    |                 |
|    | > covering correspondence files of offices   |                 |
|    | > below the level of the Offices of the      |                 |
|    | > Secretary, Deputy Secretary, and Under     |                 |
|    | > Secretary.                                 |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | e.  [Congressional                           |                 |
|    |     Correspondence]{.underline}. Contains    |                 |
|    |     copies of congressional correspondence   |                 |
|    |     received from the Congress on behalf of  |                 |
|    |     constitutents such as governors,         |                 |
|    |     presidents of corporations, educational  |                 |
|    |     institutions, and the general public in  |                 |
|    |     which the responses are prepared and     |                 |
|    |     signed by the Secretary of Education. No |                 |
|    |     paper copies are maintained by the       |                 |
|    |     Office of the Secretary, unless the      |                 |
|    |     response is signed by the Secretary.     |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** TEMPORARY.  | ED/RDS, Part 9, |
|    | > Transfer incoming letter to appropriate    | Item 1e         |
|    | > program office for response, signature,    |                 |
|    | > and disposition of record. *Program        | (N1-441-97-1,   |
|    | > office*: dispose of record in accordance   | Item 1b)        |
|    | > with disposition instructions cited in     |                 |
|    | > Departmental records retention schedule    |                 |
|    | > covering correspondence files of offices   |                 |
|    | > below the level of the Offices of the      |                 |
|    | > Secretary, Deputy Secretary, and Under     |                 |
|    | > Secretary.                                 |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| ** | **Control Correspondence Management          |                 |
| 2. | System.**                                    |                 |
| ** |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | Electronic imaging system used to maintain   |                 |
|    | scanned images of all incoming               |                 |
|    | correspondence, responses with the           |                 |
|    | Secretary's signature, and a limited number  |                 |
|    | of enclosures.                               |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | **[Disposition]{.underline}:** TEMPORARY.    | ED/RDS, Part 9, |
|    | Delete when no longer needed for reference.  | Item 2          |
|    |                                              |                 |
|    |                                              | (N1-441-97-1,   |
|    |                                              | Item 2)         |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| ** | **Reference Copies of Speeches.**            |                 |
| 3. |                                              |                 |
| ** |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | Additional **copies** of final speeches      |                 |
|    | maintained as separate files in the Office   |                 |
|    | of the Secretary for reference purposes.     |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | **[Disposition]{.underline}:** TEMPORARY.    | ED/RDS, Part 9, |
|    | Destroy when no longer needed for reference. | Item 3          |
|    |                                              |                 |
|    |                                              | > (N1-441-97-1, |
|    |                                              | > Item 3)       |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| ** | **Briefing Books and Daily Schedules for the |                 |
| 4. | Secretary of Education.**                    |                 |
| ** |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | a.  [Briefing Books and                      |                 |
|    |     Schedules]{.underline}. Secretary of     |                 |
|    |     Education's daily official schedule,     |                 |
|    |     talking points, accepted invitations,    |                 |
|    |     travel agenda, handouts or informational |                 |
|    |     material, annotated speeches, final      |                 |
|    |     copies of speeches, handwritten notes    |                 |
|    |     and comments, lists of meeting           |                 |
|    |     attendees, information that the          |                 |
|    |     Secretary should be made aware of, and   |                 |
|    |     other records that prepare the Secretary |                 |
|    |     in his/her daily function as the head    |                 |
|    |     official of the Department. A courtesy   |                 |
|    |     copy of the Deputy Secretary's daily     |                 |
|    |     schedule is included in the briefing     |                 |
|    |     books.                                   |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** PERMANENT.  | ED/RDS, Part 9, |
|    | > Cut off files at end of calendar year.     | Item 4a         |
|    | > Retire to the Washington National Records  |                 |
|    | > Center one year after cut off. Transfer to | (N1-441-97-1,   |
|    | > the National Archives and Records          | Item 4a)        |
|    | > Administration 10 years after cut off.     |                 |
|    | > {The disposition instructions supersede    |                 |
|    | > NC-12-75-1, item 1a \[ED/RDS Part 9, item  |                 |
|    | > 2a\] and NC-12-75-1, item 4 \[ED/RDS Part  |                 |
|    | > 12, item 1a\]}                             |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | b.  [Declined Invitations]{.underline}.      |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** TEMPORARY.  | ED/RDS, Part 9, |
|    | > Destroy when 6 months old.                 | Item 4b         |
|    |                                              |                 |
|    |                                              | (N1-441-97-1,   |
|    |                                              | Item 4b)        |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | c.  [Working Calendars]{.underline}.         |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | 1)  Pencil-written government-issue or       |                 |
|    |     commercial calendars maintained for      |                 |
|    |     administrative use, such as for the      |                 |
|    |     preparation of the daily schedule in the |                 |
|    |     briefing book.                           |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition:]{.underline}** TEMPORARY.  | ED/RDS, Part 9, |
|    | > Cut off at end of calendar year. Destroy   | Item 4c.1       |
|    | > when no longer needed for reference or one |                 |
|    | > year after cut off, whichever is later.    | (N1-441-97-1,   |
|    |                                              | Item 4c(1))     |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | 2)  Electronic Calendars - scheduling        |                 |
|    |     information created in electronic form   |                 |
|    |     and then printed out in final form and   |                 |
|    |     placed in the briefing books.            |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition:]{.underline}** TEMPORARY.  | ED/RDS, Part 9, |
|    | > Delete electronic version when 2 years     | Item 4c.2       |
|    | > old.                                       |                 |
|    |                                              | (N1-441-97-1,   |
|    |                                              | Item 4c(2))     |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | **CHIEF OF STAFF, EXECUTIVE SECRETARIAT AND  |                 |
|    | SPECIAL ASSISTANTS, OFFICE OF THE            |                 |
|    | SECRETARY**                                  |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| ** | **Subject Files.** Files pertaining to       |                 |
| 5. | Presidential and Departmental initiatives    |                 |
| ** | and copies of information sent from          |                 |
|    | Departmental program offices.                |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | **[Disposition]{.underline}**: TEMPORARY.    | ED/RDS, Part 9, |
|    | Destroy when no longer needed for reference  | Item 5          |
|    | or when superseded.                          |                 |
|    |                                              | (N1-441-97-1,   |
|    |                                              | Item 5)         |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| ** | **Departmental Manuals and Reports.**        |                 |
| 6. | Reports (including team reports), plans,     |                 |
| ** | guidebooks, booklets, or manuals produced    |                 |
|    | out of the Office of the Secretary           |                 |
|    | pertaining to Presidential and Departmental  |                 |
|    | initiatives.                                 |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | a.  [Working Papers]{.underline}. Notes,     |                 |
|    |     drafts, and similar records generated    |                 |
|    |     during the creation of the final         |                 |
|    |     product. Also included are notes and     |                 |
|    |     comments to manuals, guides, and reports |                 |
|    |     created and distributed by program       |                 |
|    |     offices.                                 |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition:]{.underline}** TEMPORARY.  | ED/RDS, Part 9, |
|    | > Destroy upon verification against          | Item 6a         |
|    | > publication or when no longer needed for   |                 |
|    | > reference, whichever is later.             | (N1-441-97-1,   |
|    |                                              | Item 6a)        |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | b.  [Manuals and Reports]{.underline}.       |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition:]{.underline}** PERMANENT.  | ED/RDS, Part 9, |
|    | > Cut off at end of calendar year. Transfer  | Item 6b         |
|    | > to the National Archives and Records       |                 |
|    | > Administration one year after cut off.     | (N1-441-97-1,   |
|    |                                              | Item 6b)        |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| ** | **Administrative Records.** Staff memoranda  |                 |
| 7. | that provide the staff with routine          |                 |
| ** | administrative information.                  |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | **[Disposition:]{.underline}** TEMPORARY.    | ED/RDS, Part 9, |
|    | Cut off at end of calendar year. Destroy one | Item 7          |
|    | year after cut off.                          |                 |
|    |                                              | (N1-441-97-1,   |
|    |                                              | Item 7)         |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | ##### OFFICE OF THE DEPUTY SECRETARY         |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| ** | **Briefing Books and Daily Schedules for the |                 |
| 8. | Deputy Secretary.**                          |                 |
| ** |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | a.  [Briefing Books and                      |                 |
|    |     Schedules]{.underline}. Deputy           |                 |
|    |     Secretary's daily official schedule,     |                 |
|    |     talking points, accepted invitations,    |                 |
|    |     travel agenda, handouts or informational |                 |
|    |     material, annotated speeches, final      |                 |
|    |     speeches, handwritten notes and          |                 |
|    |     comments, lists of meeting attendees,    |                 |
|    |     information that the Deputy Secretary    |                 |
|    |     should be made aware of, and other       |                 |
|    |     records that prepare the Deputy          |                 |
|    |     Secretary in his/her daily function as   |                 |
|    |     one of the head officials of the         |                 |
|    |     Department. A courtesy copy of the       |                 |
|    |     Secretary's daily schedule is included   |                 |
|    |     in the Deputy Secretary's briefing       |                 |
|    |     books.                                   |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition:]{.underline}** PERMANENT.  | ED/RDS, Part 9, |
|    | > Cut off files at end of calendar year.     | Item 8a         |
|    | > Retire to the Washington National Records  |                 |
|    | > Center one year after cut off. Transfer to | (N1-441-97-1,   |
|    | > the National Archives and Records          | Item 8a)        |
|    | > Administration 10 years after cut off.     |                 |
|    | > {The disposition instructions supersede    |                 |
|    | > NC-12-75-1, item 1a \[ED/RDS Part 9, item  |                 |
|    | > 2a\] and NC-12-75-1, item 4 \[ED/RDS Part  |                 |
|    | > 12, item 1a\]}.                            |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | b.  [Working Calendars]{.underline}.         |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | 1)  Pencil-written government-issue or       |                 |
|    |     commercial calendars maintained for      |                 |
|    |     administrative use, such as for the      |                 |
|    |     preparation of the daily schedule in the |                 |
|    |     briefing book.                           |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition:]{.underline}** TEMPORARY.  | ED/RDS, Part 9, |
|    | > Cut off at end of calendar year. Destroy   | Item 8b.1       |
|    | > when no longer needed for reference or one |                 |
|    | > year after cut off, whichever is later.    | (N1-441-97-1,   |
|    |                                              | Item 8b.1)      |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | 2)  [Electronic Calendars]{.underline}.      |                 |
|    |     Scheduling information created in        |                 |
|    |     electronic form and then printed out in  |                 |
|    |     final form and placed in the briefing    |                 |
|    |     books.                                   |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition:]{.underline}** TEMPORARY.  | ED/RDS, Part 9, |
|    | > Delete electronic version when 2 years     | Item 8b.2       |
|    | > old.                                       |                 |
|    |                                              | (N1-441-97-1,   |
|    |                                              | Item 8b.2)      |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| ** | **Chronological Files.** Correspondence,     |                 |
| 9. | consisting both of correspondence signed by  |                 |
| ** | the Deputy Secretary and **copies** of       |                 |
|    | correspondence (both incoming and outgoing)  |                 |
|    | referred to program offices for preparation  |                 |
|    | of response and signature by program         |                 |
|    | officials.                                   |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | a.  [Copies of incoming letters and outgoing |                 |
|    |     responses]{.underline} by program        |                 |
|    |     officials, maintained in the Office of   |                 |
|    |     the Deputy Secretary[.]{.underline}      |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | 1)  [Program Office]{.underline}.            |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** TEMPORARY.  | ED/RDS, Part 9, |
|    | > Dispose of records in accordance with      | Item 9a(1)      |
|    | > disposition instructions cited in          |                 |
|    | > Departmental records retention schedule    | (N1-441-97-1,   |
|    | > covering correspondence files of offices   | Item 9a)        |
|    | > below the level of the Offices of the      |                 |
|    | > Secretary, Deputy Secretary and Under      |                 |
|    | > Secretary.                                 |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | 2)  [Office of the Deputy                    |                 |
|    |     Secretary]{.underline}. **Copies** of    |                 |
|    |     the correspondence responded to and      |                 |
|    |     signed by appropriate program offices.   |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** TEMPORARY.  | ED/RDS, Part 9, |
|    | > Cut off files at end of calendar year.     | Item 9a(2)      |
|    | > Destroy one year after cut off.            |                 |
|    |                                              | (N1-441-97-1,   |
|    |                                              | Item 9a)        |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | b.  [Correspondence received and responses   |                 |
|    |     signed]{.underline} by Deputy Secretary, |                 |
|    |     including declined invitations, letters  |                 |
|    |     of appreciation, and other non-program   |                 |
|    |     related information.                     |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** TEMPORARY.  | ED/RDS, Part 9, |
|    | > Cut off files at end of calendar year.     | Item 9b         |
|    | > Destroy two years after cut off.           |                 |
|    |                                              | (N1-441-97-1,   |
|    |                                              | Item 9b)        |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | c.  [Official Correspondence]{.underline}    |                 |
|    |     received and responses signed by the     |                 |
|    |     Deputy Secretary, pertaining to the      |                 |
|    |     policies, directions, and mission of the |                 |
|    |     Office of the Deputy and the Department  |                 |
|    |     of Education.                            |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** PERMANENT.  | ED/RDS, Part 9, |
|    | > Cut off files at end of the calendar year. | Item 9c         |
|    | > Retire to the Washington National Records  |                 |
|    | > Center one year after cut off. Transfer to | (N1-441-97-1,   |
|    | > the National Archives and Records          | Item 9c)        |
|    | > Administration 10 years after cut off.     |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| *  | **Reference Copies of Speeches.** Additional |                 |
| *1 | copies of speeches maintained as separate    |                 |
| 0. | files in the Office of the Deputy Secretary  |                 |
| ** | for reference purposes. Final speech is      |                 |
|    | placed in briefing book.                     |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | **[Disposition]{.underline}:** TEMPORARY.    | ED/RDS, Part 9, |
|    | Cut off files at end of calendar year.       | Item 10         |
|    | Destroy one year after cut off.              |                 |
|    |                                              | (N1-441-97-1,   |
|    |                                              | Item 10)        |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | **CHIEFS OF STAFF AND SPECIAL ASSISTANTS,    |                 |
|    | OFFICE OF THE DEPUTY SECRETARY**             |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| *  | **Subject Files.** Files pertaining to       |                 |
| *1 | Presidential and Departmental initiatives    |                 |
| 1. | and copies of information sent from          |                 |
| ** | Departmental program offices.                |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | **[Disposition]{.underline}:** TEMPORARY.    | ED/RDS, Part 9, |
|    | Destroy when no longer needed for reference  | Item 11         |
|    | or when superseded.                          |                 |
|    |                                              | (N1-441-97-1,   |
|    |                                              | Item 11)        |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| *  | **Departmental Manuals and Reports.**        |                 |
| *1 | Reports (including team reports), plans,     |                 |
| 2. | guidebooks, booklets, or manuals produced    |                 |
| ** | out of the Office of the Deputy Secretary    |                 |
|    | pertaining to Presidential and Departmental  |                 |
|    | initiatives.                                 |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | a.  [Working Papers]{.underline}. Notes,     |                 |
|    |     drafts, and similar records generated    |                 |
|    |     during the creation of the final         |                 |
|    |     product. Also included are notes and     |                 |
|    |     comments to manuals, guides, and reports |                 |
|    |     created and distributed by program       |                 |
|    |     offices.                                 |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** TEMPORARY.  | ED/RDS, Part 9, |
|    | > Destroy upon verification against          | Item 12a        |
|    | > publication or when no longer needed for   |                 |
|    | > reference, whichever is later.             | (N1-441-97-1,   |
|    |                                              | Item 12a)       |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | b.  [Manuals and Reports]{.underline}.       |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** TEMPORARY.  | ED/RDS, Part 9, |
|    | > Cut off at end of calendar year. Transfer  | Item 12b        |
|    | > to the National Archives and Records       |                 |
|    | > Administration one year after cut off.     | (N1-441-97-1,   |
|    |                                              | Item 12b)       |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| *  | **Administrative Records.** Staff memoranda  |                 |
| *1 | that provide the staff with routine          |                 |
| 3. | administrative information.                  |                 |
| ** |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | **[Disposition]{.underline}:** TEMPORARY.    | ED/RDS, Part 9, |
|    | Cut off at end of calendar year. Destroy one | Item 13         |
|    | year after cut off.                          |                 |
|    |                                              | (N1-441-97-1,   |
|    |                                              | Item 13)        |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| *  | **Correspondence Files.** Routine            |                 |
| *1 | correspondence, such as public inquiries,    |                 |
| 4. | received in the Office of the Deputy         |                 |
| ** | Secretary and answered by the staff of the   |                 |
|    | Chief of Staff, pertaining to issues that    |                 |
|    | are not program-specific or that do not      |                 |
|    | require response from a program office.      |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | **[Disposition]{.underline}:** TEMPORARY.    | ED/RDS, Part 9, |
|    | Cut off at end of calendar year. Destroy one | Item 14         |
|    | year after cut off.                          |                 |
|    |                                              | (N1-441-97-1,   |
|    |                                              | Item 14)        |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | ##### OFFICE OF THE UNDER SECRETARY          |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| *  | **Annual Report to Congress.**               |                 |
| *1 |                                              |                 |
| 5. |                                              |                 |
| ** |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | **[Disposition]{.underline}:** TEMPORARY.    | ED/RDS, Part 9, |
|    | Transfer to the National Archives and        | Item 15         |
|    | Records Administration at the end of the     |                 |
|    | calendar year.                               | (N1-441-97-1,   |
|    |                                              | Item 15)        |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| *  | **Budget Records.** File copies of budget    |                 |
| *1 | estimates prepared or consolidated in        |                 |
| 6. | formally organized budget office of the      |                 |
| ** | Department, comprised of appropriation       |                 |
|    | language sheets, budget justifications,      |                 |
|    | narrative statements, and related schedules  |                 |
|    | and data.                                    |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | a.  [Record Copy]{.underline}.               |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** PERMANENT.  | ED/RDS, Part 9, |
|    | > Cut off files at the end of each budget    | Item 16a        |
|    | > year. Transfer to the National Archives    |                 |
|    | > and Records Administration 4 years after   | (N1-441-97-1,   |
|    | > cut off. {These disposition instructions   | Item 16ba       |
|    | > supersede NC-12-75-1, item 1a \[ED/RDS     |                 |
|    | > Part 3, item 2a\]}                         |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | b.  [Budget Background Records]{.underline}. |                 |
|    |     Cost statements, rough data and similar  |                 |
|    |     materials accumulated in the preparation |                 |
|    |     of annual budget estimates, including    |                 |
|    |     duplicates of budget estimates and       |                 |
|    |     justifications and related appropriation |                 |
|    |     language sheets, narrative statements,   |                 |
|    |     and related schedules; and originating   |                 |
|    |     offices= copies of reports submitted to  |                 |
|    |     budget office.                           |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** TEMPORARY.  | ED/RDS, Part 9, |
|    | > Cut off files upon completion of           | Item 16b        |
|    | > preparation of the final budget records.   |                 |
|    | > Destroy 1 year after the close of the      | (N1-441-97-1,   |
|    | > fiscal year covered by the budget. {GRS 5, | Item 16b)       |
|    | > item 2}                                    |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| *  | **Budget Hearing Records.** Briefing         |                 |
| *1 | materials and exhibits created as a result   |                 |
| 7. | of meetings before Congressional budget      |                 |
| ** | committees. (Includes testimonies given by   |                 |
|    | ED, but not published reports by Congress.)  |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | **[Disposition]{.underline}:** PERMANENT.    | ED/RDS, Part 9, |
|    | Cut off files at the end of each budget      | Item 17         |
|    | year. Transfer to the National Archives and  |                 |
|    | Records Administration 4 years after cut     | (N1-441-97-1,   |
|    | off.                                         | Item 17)        |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| *  | **Chronological Files.** Correspondence,     |                 |
| *1 | consisting both of that signed by the Under  |                 |
| 8. | Secretary and **copies** of correspondence   |                 |
| ** | (both incoming and outgoing) referred to     |                 |
|    | program offices for preparation of responses |                 |
|    | and signature by program officials.          |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | a.  [Copies of incoming letters and outgoing |                 |
|    |     responses]{.underline} by program        |                 |
|    |     officials, maintained in the Office of   |                 |
|    |     the Under Secretary.                     |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | 1)  [Program Office]{.underline}. TEMPORARY. |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** TEMPORARY.  | ED/RDS, Part 9, |
|    | > Dispose of records in accordance with      | Item 18a(1)     |
|    | > disposition instructions cited in          |                 |
|    | > Departmental records retention schedule    | (N1-441-97-1,   |
|    | > covering correspondence files of offices   | Item 18a(1))    |
|    | > below the level of the Offices of the      |                 |
|    | > Secretary, Deputy Secretary and Under      |                 |
|    | > Secretary.                                 |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | 2)  [Office of the Deputy                    |                 |
|    |     Secretary]{.underline}. **Copies** of    |                 |
|    |     the correspondence responded to and      |                 |
|    |     signed by appropriate program offices.   |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** TEMPORARY.  | ED/RDS, Part 9, |
|    | > Cut off files at end of calendar year.     | Item 18a(2)     |
|    | > Destroy one year after cut off.            |                 |
|    |                                              | (N1-441-97-1,   |
|    |                                              | Item 18a(2))    |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | b.  [Official correspondence received and    |                 |
|    |     responses signed]{.underline} by the     |                 |
|    |     Under Secretary, that document the       |                 |
|    |     formulation of the Department's policies |                 |
|    |     and budget, and establish the directions |                 |
|    |     and the review of the primary missions   |                 |
|    |     of the Department of Education.          |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** PERMANENT.  | ED/RDS, Part 9, |
|    | > Cut off files at the end of the calendar   | Item 18b        |
|    | > year. Retire to the Washington National    |                 |
|    | > Records Center one year after cut off.     | (N1-441-97-1,   |
|    | > Transfer to the National Archives and      | Item 18b)       |
|    | > Records Administration 10 years after cut  |                 |
|    | > off.                                       |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| *  | **Policy Records.** Manuals, guides,         |                 |
| *1 | reports, notices, and other records that     |                 |
| 9. | document the establishment of Departmental   |                 |
| ** | policy, both within the Department, such as  |                 |
|    | personnel policy, and without.               |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | a.  [Working Papers]{.underline}. Notes,     |                 |
|    |     drafts, and similar records that lead up |                 |
|    |     to the creation of the final product.    |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** TEMPORARY.  | ED/RDS, Part 9, |
|    | > Destroy upon verification against final    | Item 19a        |
|    | > product.                                   |                 |
|    |                                              | (N1-441-97-1,   |
|    |                                              | Item 19a)       |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | b.  [Manuals, Guides, Reports, and           |                 |
|    |     Notices]{.underline}.                    |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** PERMANENT.  | ED/RDS, Part 9, |
|    | > Cut off at end of calendar year. Transfer  | Item 19b        |
|    | > to the National Archives and Records       |                 |
|    | > Administration one year after cut off.     | (N1-441-97-1,   |
|    |                                              | Item 19b)       |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| *  | **Speeches.**                                |                 |
| *2 |                                              |                 |
| 0. |                                              |                 |
| ** |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | **[Disposition]{.underline}:** PERMANENT.    | ED/RDS, Part 9, |
|    | Cut off at end of calendar year. Transfer to | Item 20         |
|    | the National Archives and Records            |                 |
|    | Administration (NARA) 2 years after          | (N1-441-97-1,   |
|    | incumbent Under Secretary leaves office.     | Item 20)        |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| *  | **Electronic Calendars.** \-- RESERVED       | ED/RDS, Part 9, |
| *2 |                                              | Item 21         |
| 1. |                                              |                 |
| ** |                                              | (N1-447-97-1,   |
|    |                                              | Item 21:        |
|    |                                              | WITHDRAWN)      |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | ##### ASSISTANT SECRETARY                    |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| *  | **Assistant Secretaries.** Those portions of |                 |
| *2 | the general correspondence and               |                 |
| 2. | administrative files which document          |                 |
| ** | supervision and evaluation of program areas  |                 |
|    | of each Assistant Secretaryship, including   |                 |
|    | narrative and statistical reports which are  |                 |
|    | consolidated at the Deputy level.            |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | **[Disposition]{.underline}:** PERMANENT.    | ED/RDS, Part 9, |
|    | Cut off at end of calendar year. Retire to   | Item 22         |
|    | the Federal Records Center one year after    |                 |
|    | cut off. Transfer to the National Archives   | (NC-12-75-1,    |
|    | and Records Administration (NARA) 10 years   | Item 2a)        |
|    | after incumbent Assistant Secretary leaves   |                 |
|    | office.                                      |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | ##### \[ PROPOSED ITEMS \]                   |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | \[ *The following proposed schedules have    |                 |
|    | not yet been approved. No disposition is     |                 |
|    | currently authorized.* \]                    |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | ####### CORRESPONDENCE FILES                 |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | This schedule covers the correspondence      |                 |
|    | files created and maintained at the          |                 |
|    | Assistant Secretary, Deputy Assistant        |                 |
|    | Secretary, Director, and Branch levels       |                 |
|    | within the U.S. Department of Education.     |                 |
|    | This schedule also updates ED/RDS, Part 9,   |                 |
|    | item 9, General Correspondence and           |                 |
|    | Administrative Records of Assistant          |                 |
|    | Secretaries, in the agency's records         |                 |
|    | disposition manual.                          |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| *  | **Assistant- and Deputy Assistant-level      |                 |
| *2 | Official Correspondence.**                   |                 |
| 3. |                                              |                 |
| ** |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | a.  [Correspondence Files of the Assistant   |                 |
|    |     and Deputy Assistant                     |                 |
|    |     Secretary]{.underline}. Correspondence   |                 |
|    |     that documents the formulation of        |                 |
|    |     national education policy, and the       |                 |
|    |     establishment of directions and the      |                 |
|    |     review of the primary missions of the    |                 |
|    |     Department of Education.                 |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** PERMANENT.  | **Pending NARA  |
|    | > Cut off files at the end of the calendar   | Approval**      |
|    | > year. Retire to the Federal Records Center |                 |
|    | > 4 years after cut off. Transfer to the     | ED/RDS, Part 9, |
|    | > National Archives 10 years after cut off.  | Item 23a        |
|    | > {Supersedes NC-12-75-1, item 2a and        |                 |
|    | > N1-12-89-2, item 1a}                       |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | b.  [Routine Administrative Correspondence   |                 |
|    |     and Memoranda]{.underline}.              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** TEMPORARY.  | **Pending NARA  |
|    | > Cut off files at the end of the calendar   | Approval**      |
|    | > year. Destroy one year after cut off.      |                 |
|    |                                              | ED/RDS, Part 9, |
|    |                                              | Item 23b        |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
| *  | **Director- and Branch-level Official        |                 |
| *2 | Correspondence.**                            |                 |
| 4. |                                              |                 |
| ** |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | Correspondence received in the offices of    |                 |
|    | the Assistant Secretaries and Deputy         |                 |
|    | Assistant Secretaries, but answered, and     |                 |
|    | official copy maintained, at the Director    |                 |
|    | and Branch levels. These records relate to   |                 |
|    | the administration of program activities and |                 |
|    | not to high-level decision-making functions. |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | EXCEPTION: Correspondence created and        |                 |
|    | received in the functions of the Assistant   |                 |
|    | Secretary for Legislation and Congressional  |                 |
|    | Affairs, Office of Public Affairs, and the   |                 |
|    | Office of the General Counsel is found in    |                 |
|    | the agency records disposition manual for    |                 |
|    | the retention of correspondence files of     |                 |
|    | these office.                                |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | a.  [Official Copies maintained at Director  |                 |
|    |     and Branch levels]{.underline}.          |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** PERMANENT.  | **Pending NARA  |
|    | > Cut off files at the end of the calendar   | Approval**      |
|    | > year. Retire to the Federal Records Center |                 |
|    | > 2 years after cut off.                     | ED/RDS, Part 9, |
|    |                                              | Item 24a        |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | b.  [Informational Copies maintained by the  |                 |
|    |     Assistant Secretaries and Deputy         |                 |
|    |     Assistant Secretaries]{.underline}.      |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    | > **[Disposition]{.underline}:** TEMPORARY.  | **Pending NARA  |
|    | > Cut off files at the end of the calendar   | Approval**      |
|    | > year. Destroy one year after cut off.      |                 |
|    |                                              | ED/RDS, Part 9, |
|    |                                              | Item 24b        |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+
|    |                                              |                 |
+----+----------------------------------------------+-----------------+