**1031.1 PURPOSE**

This chapter sets policy for evaluation, acquisition, and installation
of approved Government-Furnished

Appliances at BPA workplace facilities, and it provides standards for
Employee-Furnished or manager

approved appliances in the workplace. This policy applies to all BPA
workplaces, including BPA offices

and BPA facilities.

**1031.2 DEFINITION**

A.  **Appliance refers to any item** that requires an electrical
    connection or a power source for operation, including permanent
    fixtures and temporary devices, other than general electronics such
    as personal computers (PC's), monitors, printers, and related
    technology items.

B.  **Government-Furnished Appliances** include large commodities such
    as refrigerators, microwaves, space heaters, coffee services, and
    personal appliances, such as fans, foot warmers, task lights, or
    special accommodations that are approved and installed through
    Workplace Services Office Facilities.

C.  **Employee-Furnished Appliances** are devices brought into the BPA
    workplace by employees, such as coffee pots, radios, lamps, clocks,
    decorator lights, fish tanks, water coolers, fans, etc. (Note: Not
    all appliances are acceptable for installation.)

    3.  **POLICY**

####### Appliance must always meet Underwriters Laboratories (UL) safety certification. Appliance installation must comply with the 41 Code of Federal Regulations (CFR), 111.77-3, Appliances *and* *Appliance Circuits*. Appliances must be suitably installed for the locations and service intended.

A.  **Appliances purchased** **for use in Federal facilities** must
    conform to the objectives of *Executive Order* *13101, September 14,
    1998*, *Greening Government through Waste Prevention, Recycling, and
    Federal Acquisition.* DOE Energy Star^^ environmental standards
    should be met, whenever possible.

B.  **Installation of any concession** (i.e., a coffee service station)
    must comply with GSA requirements of the *Randolph Sheppard
    Regulations, 34 CFR 395.38,* "...,which affords licensed blind
    vendors a priority in the operation of vending facilities on Federal
    property."

C.  **Management/employee sponsored coffee services** may be authorized
    for common-area usage in designated areas or break rooms.
    Employee-furnished appliances must meet UL (Underwriter
    Laboratories) certification and Energy Star standards.

    4.  **RESPONSIBILITIES**

**A. Federal Agencies,** upon approval of GSA, must provide concession
services where building population supports such services and when the
availability of existing commercial services is insufficient to meet
Federal agency needs, as defined in *41 CFR 102-74.45, Facility
Management*.

**B. Office Facilities, the Safety Office, or any BPA or contract
manager**, may require the removal of unauthorized Appliances, subject
to these responsibilities and procedural guidelines.

**C. Office Facilities** **is responsible for providing a safe physical
environment** for all employees and for the review, acquisition,
funding, installation, and oversight of approved Government-Furnished
Appliances at BPA work sites. Office Facilities provides guidance
regarding the appropriateness of any Appliance in question.

**D. Office Facilities** **Commercial Field Site Representatives** are
responsible for monitoring Appliance installations at field sites and
must comply with contracted lease requirements and agreements.

**E. Organization Managers** are responsible for reviewing requests for
Government-Furnished Appliances and should submit a justification for
their acquisition in writing to Office Facilities. Organization managers
are also responsible to review and determine the appropriateness of any
Employee-Furnished Appliance in the workplace, and they assume
responsibility for safety compliance.

**F. Transmission Business Line** **(TBL) Managers** are responsible for
the review and oversight of Appliances at facilities managed by TBL.

**G. Safety Office** **provides inspections**, if there is any doubt
about the safety or feasibility of an Appliance. New Appliances in the
workplace should be included on the annual Safety inspection report.

**H. Employees must acquire their manager's permission** in advance of
installation for any Appliance they bring into the workplace. Employees
who have unauthorized Appliances will be asked to remove them from the
BPA facility.

**1031.5 PROCEDURES**

**(Refer to the Table of Appliances- page 4)**

**A. Government-Furnished Appliances (Category 1)** The organization and
Office Facilities will evaluate requests for Government-Furnished
Appliances on a case-by-case basis. Government furnished microwave
ovens, refrigerators, or coffee services may be provided in designated
refreshment areas. Appliances may be placed at locations, where
employees work overtime or have irregular duty hours, and where nearby
food facilities are closed during that time. Generally, one employee
refreshment area is allowed per building floor, or one refreshment area
per every 200 employees.

Government-Furnished Appliances may also include fans, foot warmers, leg
warmers, space heaters, and task lights. Installation of these
Appliances is generally approved once other adjustments to the physical
work environment have been reviewed by Office Facilities. A request for
the Appliance must be in support of the employee's physical well being.
Managers may evaluate the use of an Appliance after installation.
Awareness of continued employee concerns or complaints may indicate
other conditions, such as potential health issues that may need to be
considered.

> **B. Acceptable Employee-Furnished Appliances (Category 2)** Managers
> assume responsibility for any Appliance approved for use in the
> workplace. Small personal Appliances must comply with UL safety
> standards and must not pose potential disruptions to the workplace,
> such as interference with lighting or building power, noise pollution,
> and/or possible odors generated from stagnant water, lack of cleaning,
> etc. Appliances in this category may include radios, lamps, or clocks.

**C. Employee-Furnished Appliances NOT acceptable for installation in
the workplace** **(Category 3)**

Appliances in Category 3 of the attached table are [not approved for
installation in the BPA workplace]{.underline}. Items such as personal
coffee pots, electric coolers, grills, griddles, hot plates, small
refrigerators, toaster ovens, fish tanks and water fountains may cause
safety hazards, significant noise pollution, or potential water damage.
Cumulative use of these items may cause overload on certain building
electrical systems and trigger outages. Any consideration of a Category
3-Appliance requires specific detailed justification and approval by
Office Facilities. Any exception based on medical reasons for placement
of unauthorized Appliances must meet the standard evaluation process for
reasonable accommodation found in *Personnel Letter 900-2.*

**D. The acquisition process for Government-Furnished Appliances:**

> 1\. Manager reviews and evaluates the request for an Appliance based
> on business need, cost, and space allowance, as well as fire, safety,
> and building requirements, and prepares a brief justification.

2\. Organization's administrative staff complete Office Facilities
Service Request *[Form BPA
1400.04e](../../../../../../../../apps/EFORMS97/Templates/1400_04E.DOT),*
attach the justification, and submit the request to Office Facilities
for review and approval.

> 3\. Office Facilities determines appropriateness for acquisition and
> installation of an Appliance and will coordinate delivery and set-up.
> If a request is denied, Office Facilities will provide the rationale
> and alternatives that are available
>
> **1031.6 REFERENCES**

**A.** *Executive Order 13101, September 14, 1998 Section 503 c; EPA
Guidance on the Acquisition of Environmentally Preferable Products and
Services*. *(Website:* <http://www.ofee.gov/eo/13101.htm>) Website:
<http://www.energystar.gov/index.cfm?c=bulk_purchasing.bus_purchasing>

**B.** *29, CFR-1630, "Regulations to implement the equal employment
provisions of the Americans with Disabilities Act."*

**C.** *34 CFR-395.38: Randolph Sheppard Regulations*
<http://www.nfb.org/law/rsactreg.htm>

**D.** *41 CFR-101.25.202(k) Interagency Purchase Agreements*

**E*.*** *41 CFR-101.25.302 Criteria for Office Furniture, Furnishings
and Equipment;*

**F***. 41 CFR-102-74.45 Facility Management;*

**G**. *41CFR-111.77-3Appliances and Appliance Circuit; (website:*
<http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?&c=ecfr&tpl=/ecfrbrowse/Title41/41tab_02.tpl>
*)*

**H.** *GSA Federal Property Management Regulations D-76*

**I.** *Personnel Letter 900-2, Reasonable Accommodations*. website:
<http://webip1/ebr/PersonnelServices/Letters/PL900-2.doc>

**J.** *BPA Safety & Health Program Handbook, August 2003, Chap. 2,
section E, p.1*

**K**. Workplace Services Access Service Guide: Appliances in the
Workplace

(website: <http://webip1/EBR/WorkplaceServices/ServicesGuide/index.htm>

> **Table of Appliances**

+-----------------+----------------------------------------------------+
| **Category 1:   |                                                    |
| Gover           |                                                    |
| nment-Furnished |                                                    |
| Appliances**    |                                                    |
|                 |                                                    |
| *Items must be  |                                                    |
| approved        |                                                    |
| through Office  |                                                    |
| Facilities.     |                                                    |
| Expense may be  |                                                    |
| covered by      |                                                    |
| Office          |                                                    |
| Facilities*     |                                                    |
+-----------------+----------------------------------------------------+
| #### Type       | **General Criteria/Issues**                        |
| of Appliance {# |                                                    |
| type-of-applian |                                                    |
| ce .unnumbered} |                                                    |
+-----------------+----------------------------------------------------+
| ##### Co        | Government Furnished services must meet Randolph   |
| ffee Services   | Sheppard criteria. (Supplies are not provided.)    |
| {#coffee-servic | Employee-Furnished and approved services may       |
| es .unnumbered} | include coffee pots installed in designated common |
|                 | areas or break rooms.                              |
+-----------------+----------------------------------------------------+
| **Cozy Toes/Leg | Installed if Office Facilities Hot/Cold            |
| Warmers &       | inspections warrant. Issue based on case-by-case   |
| Fans**          | assessment. (External devices may interfere with   |
|                 | HVAC balance and are not recommended due to        |
|                 | high-energy demand.)                               |
+-----------------+----------------------------------------------------+
|                 |                                                    |
+-----------------+----------------------------------------------------+
| **Microwaves**  | Approval based on employee access to local food    |
|                 | services, and space availability; provided at a    |
|                 | ratio of one unit/200 employees.                   |
+-----------------+----------------------------------------------------+
| **              | Approval based on availability/access to local     |
| Refrigerators** | food services; space & ratio of one unit/200       |
|                 | employees.                                         |
+-----------------+----------------------------------------------------+
| **Space         | Installed if OF Hot/Cold inspections warrant.      |
| Heaters**       |                                                    |
|                 | Issue based on case-by-case assessment. (External  |
|                 | devices may interfere with HVAC balance. Not       |
|                 | recommended due to energy demand.)                 |
+-----------------+----------------------------------------------------+
| ### Task Lig    | Approved if workstation adjustments are inadequate |
| hts {#task-ligh | to serve need.                                     |
| ts .unnumbered} |                                                    |
+-----------------+----------------------------------------------------+

+-----------------+----------------------------------------------------+
| **Category 2:   |                                                    |
| Emp             |                                                    |
| loyee-Furnished |                                                    |
| Appliances**    |                                                    |
|                 |                                                    |
| **(Manager      |                                                    |
| Approved)**     |                                                    |
+-----------------+----------------------------------------------------+
| #### Type of    | **General Criteria/Issues**                        |
|  Appliance {#ty |                                                    |
| pe-of-appliance |                                                    |
| -1 .unnumbered} |                                                    |
+-----------------+----------------------------------------------------+
| **Bar-B-Q       | (Acceptable for BPA-sponsored events.)             |
| Grills**        |                                                    |
+-----------------+----------------------------------------------------+
| **Clocks**      |                                                    |
+-----------------+----------------------------------------------------+
| **Lamps**       |                                                    |
+-----------------+----------------------------------------------------+
| **Radios**      |                                                    |
+-----------------+----------------------------------------------------+
| **Other?**      | ######## Check w/Office F                          |
|                 | acilities regarding any and all other electrical d |
|                 | evices brought into the workplace.  {#check-woffic |
|                 | e-facilities-regarding-any-and-all-other-electrica |
|                 | l-devices-brought-into-the-workplace. .unnumbered} |
+-----------------+----------------------------------------------------+

+----------------------------------+---+---------------------------------+
| **Category 3: Appliances [Not    |   |                                 |
| Approved]{.underline} for Use in |   |                                 |
| BPA Facilities**                 |   |                                 |
+----------------------------------+---+---------------------------------+
| ### Aquariums/Fish Tanks  {#     |   | ### Hot Pl                      |
| aquariumsfish-tanks .unnumbered} |   | ates  {#hot-plates .unnumbered} |
+----------------------------------+---+---------------------------------+
| **Coffee Pots** (Personal/       |   | **Heaters** (Any device brought |
| Individual use in employee       |   | into the workplace by an        |
| workstation is not acceptable)   |   | employee. \-- See Accepted      |
|                                  |   | Issue, Category 1.)             |
+----------------------------------+---+---------------------------------+
| **Coolers and Small              |   | **Pop-Corn Makers**             |
| Refrigerators (**Exception must  |   |                                 |
| be in keeping with Employee      |   |                                 |
| Relation;s *Reasonable           |   |                                 |
| Accommodation* process,          |   |                                 |
| PL900-2.)                        |   |                                 |
+----------------------------------+---+---------------------------------+
| **Decorator Lights** (i.e.       |   | ######### Toaster Ove           |
| Holiday string lights)           |   | ns {#toaster-ovens .unnumbered} |
+----------------------------------+---+---------------------------------+
| **Fans** (Any device brought     |   | ######### Water Fountains       |
| into the workplace by an         |   |  {#water-fountains .unnumbered} |
| employee. \-- See Accepted       |   |                                 |
| Issue, Category 1.)              |   |                                 |
+----------------------------------+---+---------------------------------+
| **Griddles**                     |   | ######### Other? Chec           |
|                                  |   | k w/Office Facilities regarding |
|                                  |   |  any and all other electrical d |
|                                  |   | evices brought into the workpla |
|                                  |   | ce. {#other-check-woffice-facil |
|                                  |   | ities-regarding-any-and-all-oth |
|                                  |   | er-electrical-devices-brought-i |
|                                  |   | nto-the-workplace. .unnumbered} |
+----------------------------------+---+---------------------------------+

> (website:
> <http://webip1/EBR/WorkplaceServices/ServicesGuide/index.htm>)