Environmental Services Solicitation No. TFTP-EW-990899-B (Refresh #11)
Document 7

**NOTE: The requirement to submit a small business subcontracting plan
only applies to "other than small businesses."**

**SMALL BUSINESS SUBCONTRACTING PLAN OUTLINE (MODEL)**

GSA provides this plan as a tool. It does not establish minimum
requirements for an acceptable plan. The model reflects objectives GSA
encourages contractors to adopt. GSA expects offerors to thoroughly
review the requirements set forth in FAR 19.704, Subcontracting plan
requirements, and FAR clause 52.219-9, Small Business Subcontracting
Plan, before submitting their contracting plans.

*The model is not intended to replace any existing corporate plan which
is more extensive. If you need assistance to locate small business
sources, contact the small business technical representative at
[253-931-7956.]{.underline} Please note that the General Services
Administration has the following subcontracting goals for Fiscal Year
2008.*

*Small Business (SB) 37 % Women-Owned SB 5 %*

*HUBZone SB 3 % Veteran-Owned SB 5 %*

*Small Disadvantaged Business 6 % Service-Disabled Veteran-Owned SB 3 %*

[How to do the math calculations]{.underline}

-   Goals must be stated in both [dollars (\$)]{.underline} and
    [percentages (%)]{.underline}.

-   The contractor must state the estimated total subcontracting dollars
    planned to be subcontracted to all types of business concerns, then
    state [separately]{.underline} the total dollars that will be
    subcontracted to each category (large business, small business,
    HUBZone small business, small disadvantaged business (SDB),
    women-owned small business (WOSB), veteran-owned small business
    (VOSB), and service-disabled veteran-owned small business (SDVOSB)
    concerns).

-   The Small business dollar amount must include all subgroup category
    amounts; i.e., HUBZone, SDB, WOSB, VOSB, SDVOSB (plus any \"other
    small\" businesses that do not fall within one of these specified
    subgroups).

-   The dollar amounts planned for subcontracting to Small, HUBZone,
    SDB, WOSB, VOSB, and SDVOSB concerns must be expressed in the
    subcontracting plan as percentages of the total subcontracting
    dollars to all concerns. \*Only the "large" plus "all small" should
    equal the total.

**The Dollars shown below are only examples. The percentages shown are
the actual GSA goals for FY 2008.**

**[Dollars]{.underline}** **[Percentage]{.underline}**

**Total dollars to be subcontracted** \$100,000 **100%**\
(to both Large and Small Businesses)

\*To **Large** Businesses \$ 63,000\* \*63%

\*To **all** **Small** Businesses \$ 37,000\* \*37%\
(includes HUBZone Small, Small Disadvantaged,\
Women-Owned Small, Veteran-Owned Small,\
Service-Disabled Veteran-Owned Small, and\
**Other Small** Business Concerns)

To HUBZone Small Businesses \$ 3,000 3%

To Small Disadvantaged Businesses \$ 6,000 6%

To Women-Owned Small Businesses \$ 5,000 5%

To Veteran-Owned Small Businesses \$ 5,000 5%\
(includes SDVOSB below in this total)

To Service-Disabled Veteran-Owned Small Businesses \$ 3,000 3%

*NOTE:* The total \$37,000 to all Small Businesses already includes each
*[subgroup]{.underline}* (HUBZone, SDB, WOSB, VOSB, and SDVOSB), plus
*[other small]{.underline}* businesses that are only small and do not
fall into a specified category. Do not add together subgroups to reach
the total Small figure, as the same dollars can be double and triple
counted for each group as applicable to the company receiving the order.

[MODEL SUBCONTRACTING PLAN]{.underline}

[Identification Data:]{.underline}

Company
Name:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\
Address:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\
Date Prepared:\_\_\_\_\_\_\_\_\_\_\_\_\_Solicitation
Number:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\
Item/Service:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

[1. TYPE OF PLAN: (Check only one).]{.underline}

\_\_\_\_ INDIVIDUAL PLAN: *In this type of plan all elements are
developed specifically for this contract and apply for the full term of
this contract.*

\_\_\_\_ MASTER PLAN: *In this type of plan, goals are separately
developed for this contract in an individual plan; all other elements
are standard. The master plan must be approved once every three years.
Once incorporated into a contract with specific goals, it is valid for
the life of the contract.*

\_\_\_\_ COMMERCIAL PLAN: *This type of plan is used when the contractor
sells large quantities of off-the-shelf commodities to many Government
agencies. Plans and goals are negotiated with the initial agency on a
company-wide basis rather than for individual contracts. The plan is
effective only during year approved. The contractor must provide a copy
of the initial agency approval, and must submit the Summary
Subcontracting Report through the eSRS website
([http://www.esrs.gov](http://www.esrs.gov/)) with a breakout of
subcontracting prorated for GSA.*

[2. GOALS:]{.underline}

*State separate dollar and percentage goals for small business, HUBZone
small business, small disadvantaged business, women-owned small
business, veteran-owned small business, and service-disabled
veteran-owned small business, in the following format. Express all
dollar goals as a percentage of total planned subcontracting dollars.*

> A. Estimated dollar value of all planned subcontracting, i.e., to all
> types of business concerns under this contract is:

ESTIMATED DOLLAR VALUE OF ALL PLANNED SUBCONTRACTING

  ----------------- ----------------- ----------------- -----------------
  BASE PERIOD       1ST OPTION        2ND OPTION        3RD OPTION

  \$                \$                \$                \$

  100%              100%              100%              100%
  ----------------- ----------------- ----------------- -----------------

> B. Estimated dollar value and percentage of total planned
> subcontracting to large business concerns (all business concerns
> classified as "other then small").

SUBCONTRACTING TO LARGE BUSINESS CONCERNS

  --------------- ----------------- ----------------- ---- ------------------- --
  BASE PERIOD     1ST OPTION        2ND OPTION             3RD OPTION          

  \$              \$                \$                \$                       

  \%              \%                \%                \%                       
  --------------- ----------------- ----------------- ---- ------------------- --

> C. Estimated dollar value and percentage of total planned
> subcontracting to small business concerns (include small business,
> HUBZone small business, small disadvantaged business, women-owned
> small business, veteran-owned small business, service-disabled
> veteran-owned small business).

SUBCONTRACTING TO SMALL BUSINESS CONCERNS

  --------------- ----------------- ----------------- ---- ------------------- --
  BASE PERIOD     1ST OPTION        2ND OPTION             3RD OPTION          

  \$              \$                \$                \$                       

  \%              \%                \%                \%                       
  --------------- ----------------- ----------------- ---- ------------------- --

> D. Estimated dollar value and percentage of total planned
> subcontracting to HUBZone small business concerns:

SUBCONTRACTING TO HUBZONE SMALL BUSINESS CONCERNS

  --------------- ----------------- ----------------- ---- ------------------- --
  BASE PERIOD     1ST OPTION        2ND OPTION             3RD OPTION          

  \$              \$                \$                \$                       

  \%              \%                \%                \%                       
  --------------- ----------------- ----------------- ---- ------------------- --

> E. Estimated dollar value and percentage of total planned
> subcontracting to small disadvantaged business concerns:

SUBCONTRACTING TO SMALL DISADVANTAGED BUSINESS CONCERNS

  --------------- ----------------- ----------------- ---- ------------------- --
  BASE PERIOD     1ST OPTION        2ND OPTION             3RD OPTION          

  \$              \$                \$                \$                       

  \%              \%                \%                \%                       
  --------------- ----------------- ----------------- ---- ------------------- --

> F. Estimated dollar value and percentage of total planned
> subcontracting to women-owned small business concerns:

SUBCONTRACTING TO WOMEN-OWNED SMALL BUSINESS CONCERNS

  --------------- ----------------- ----------------- ---- ------------------- --
  BASE PERIOD     1ST OPTION        2ND OPTION             3RD OPTION          

  \$              \$                \$                \$                       

  \%              \%                \%                \%                       
  --------------- ----------------- ----------------- ---- ------------------- --

> G. Estimated dollar value and percentage of total planned
> subcontracting to veteran-owned small business concerns:

SUBCONTRACTING TO VETERAN-OWNED SMALL BUSINESS CONCERNS

  --------------- ----------------- ----------------- ---- ------------------- --
  BASE PERIOD     1ST OPTION        2ND OPTION             3RD OPTION          

  \$              \$                \$                \$                       

  \%              \%                \%                \%                       
  --------------- ----------------- ----------------- ---- ------------------- --

> H. Estimated dollar value and percentage of total planned
> subcontracting to service-disabled veteran-owned small business
> concerns.

SUBCONTRACTING TO SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS CONCERNS

  --------------- ----------------- ----------------- ---- ------------------- --
  BASE PERIOD     1ST OPTION        2ND OPTION             3RD OPTION          

  \$              \$                \$                \$                       

  \%              \%                \%                \%                       
  --------------- ----------------- ----------------- ---- ------------------- --

> I. Products and/or services to be subcontracted under this contract,
> and the types of businesses supplying them, are (check all that
> apply):

BUSINESS CATEGORY OR SIZE

  ----------------- -------- ------- ------- ------ ------ ------ ------ ------
  PRODUCT/SERVICE   NAICS    LARGE   SMALL   HUB    SDB    WOSB   VOSB   SDVO
                                     BUS.    Zone                        SB
                                             SB                          

                                                                         

                                                                         

                                                                         

                                                                         

                                                                         

                                                                         

                                                                         
  ----------------- -------- ------- ------- ------ ------ ------ ------ ------

(Attach additional sheets if necessary.)

I1. Explain the methods used to develop the subcontracting goals for
small business, HUBZone small business, small disadvantaged business,
women-owned small business, veteran-owned small business, and
service-disabled veteran-owned small business concerns.

I2. Explain how the product and service areas to be subcontracted were
established, how the areas to be subcontracted to small business,
HUBZone small business, small disadvantaged business, women-owned small
business, veteran-owned small business, service-disabled veteran-owned
small business concerns.

I3. How the capabilities of small business, HUBZone small business,
small disadvantaged business, women-owned small business, veteran-owned
small business, and service-disabled veteran-owned small business
concerns.

I4. Identify all source lists used in the determination process.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\
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> J. Indirect and overhead costs \_\_\_ HAVE BEEN or \_\_\_HAVE NOT BEEN
> included in the dollar and percentage subcontracting goals stated
> above. (Check one.)
>
> K. If indirect and overhead costs HAVE BEEN included, explain the
> method used to determine the proportionate share of such costs to be
> allocated as subcontracts to small business, HUBZone small business,
> small disadvantaged business, women-owned small business,
> veteran-owned small business, and service-disabled veteran-owned small
> business concerns.

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[3. PROGRAM ADMINISTRATOR:]{.underline}

*FAR 52.219-9(d)(7) requires information about the company employee who
will administer the subcontracting program. Please provide the name,
title, address, phone number, position within the corporate structure,
and the duties of that employee.*

[Name:]{.underline}

[Title:]{.underline}

[Position:]{.underline}

[Address:]{.underline}

[Telephone:]{.underline}

[Duties]{.underline}: The Program Administrator has general overall
responsibility for the Contractor\'s subcontracting program, i.e.,
developing, preparing, and executing individual subcontracting plans and
monitoring performance relative to this particular plan. These duties
may include, but are not limited to the following activities.

> A. Developing and promoting company/division policy statements that
> demonstrate the company\'s/division\'s support for awarding contracts
> and subcontracts to small business, HUBZone small business, small
> disadvantaged business, women-owned small business, veteran-owned
> small business, and service-disabled veteran-owned small business
> concerns.
>
> B. Developing and maintaining bidders\' lists of small business,
> HUBZone small business, small disadvantaged business, women-owned
> small business, veteran-owned small business, and service-disabled
> veteran-owned small business concerns from all possible sources.
>
> C. Ensuring periodic rotation of potential subcontractors on bidders\'
> lists.
>
> D. Assuring that small business, HUBZone small business, small
> disadvantaged business, women-owned small business, veteran-owned
> small business, and service-disabled veteran-owned small business
> concerns are included on the bidders\' list for every subcontract
> solicitation for products and services they are capable of providing.
>
> E. Ensuring that subcontract procurement \"packages\" are designed to
> permit the maximum possible participation of small business, HUBZone
> small business, small disadvantaged business, women-owned small
> business, veteran-owned small business, and service-disabled
> veteran-owned small business concerns.
>
> F. Reviewing subcontract solicitations to remove statements, clauses,
> etc., which might tend to restrict or prohibit small business, HUBZone
> small business, small disadvantaged business, women-owned small
> business, veteran-owned small business, and service-disabled
> veteran-owned small business participation.
>
> G. Ensuring that the subcontract bid proposal review board documents
> its reasons for not selecting any low bids submitted by small
> business, HUBZone small business, small disadvantaged business,
> women-owned small business, veteran-owned small business, and
> service-disabled veteran-owned small business concerns.
>
> H. Overseeing the establishment and maintenance of contract and
> subcontract award records.
>
> I. Attending or arranging for the attendance of company counselors at
> Business Opportunity Workshops, Minority Business Enterprise Seminars,
> Trade Fairs, etc.
>
> J. Directly or indirectly counseling small business, HUBZone small
> business, small disadvantaged business, women-owned small business,
> veteran-owned small business, and service-disabled veteran-owned small
> business concerns on subcontracting opportunities and how to prepare
> bids to the company.
>
> K. Providing notice to subcontractors concerning penalties for
> misrepresentations of business status as small business, HUBZone small
> business, small disadvantaged business, women-owned small business,
> veteran-owned small business, and service-disabled veteran-owned small
> business concerns for the purpose of obtaining a subcontract that is
> to be included as part or all of a goal contained in the contractor\'s
> subcontracting plan.
>
> L. Conducting or arranging training for purchasing personnel regarding
> the intent and impact of Public Law 95-907 on purchasing procedures.
>
> M. Developing and maintaining an incentive program for buyers which
> support the subcontracting program.
>
> N. Monitoring the company\'s performance and making any adjustments
> necessary to achieve the subcontract plan goals.
>
> O. Preparing and submitting timely reports.
>
> P. Coordinating the company\'s activities during compliance reviews by
> Federal agencies.

[4. EQUITABLE OPPORTUNITY]{.underline}

*FAR 52.219-9(d)(8) requires a description of the efforts your company
will make to ensure that small business, HUBZone small business, small
disadvantaged business, women-owned small business concerns,
veteran-owned small business, and service-disabled veteran-owned small
business concerns will have an equitable opportunity to compete for
subcontracts. These efforts may include, but are not limited to the
following activities:*

> A. Outreach efforts to obtain sources (check all that apply):

\_\_\_\_Contacting minority and small business trade associations

\_\_\_\_Contacting business development organizations

\_\_\_\_Requesting sources from the Central Contractor Registration,
Dynamic Small Business Search (DSB).

\_\_\_\_Attending small, minority, and women-owned business procurement
conferences and trade fairs

> B. Internal efforts to guide and encourage purchasing personnel (check
> all that apply):

\_\_\_\_Presenting workshops, seminars, and training programs

> \_\_\_\_Establishing, maintaining, and using small business, HUBZone
> small business, small disadvantaged business, women-owned small
> business, veteran-owned small business, and service-disabled
> veteran-owned small business concern source lists, guides, and other
> data for soliciting subcontracts

\_\_\_\_Monitoring activities to evaluate compliance with the
subcontracting plan

> C. Additional efforts (please describe):

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[5. CLAUSE INCLUSION AND FLOWDOWN]{.underline}

*FAR 52.219-9(d)(9) requires that your company provide assurances that
it will include the clause at FAR 52.219-8, \"Utilization of Small
Business Concerns,\" in all subcontracts that offer further
subcontracting opportunities.*

*FAR 52.219-9(d)(9) also requires that your company agrees in this plan
that it will require all subcontractors, except small business concerns,
that receive subcontracts in excess of \$550,000 (\$1,000,000 for
construction) to adopt a plan that complies with the requirements of FAR
52.219-9 (ALT II), \"Small Business Subcontracting Plan.\"*

***[[\[Company name\]]{.mark}]{.underline}*** agrees that the clause
will be included and that the plans will be reviewed against the minimum
requirements for such plans. The acceptability of percentage goals for
small business, HUBZone small business, small disadvantaged business,
women-owned small business, veteran-owned small business, and
service-disabled veteran-owned small business concerns must be
determined on a case-by-case basis depending on the supplies and
services involved, the availability of potential small business, HUBZone
small business, small disadvantaged business, women-owned small
business, veteran-owned small business, and service-disabled
veteran-owned small business subcontractors and prior experience. Once
the plans are negotiated, approved, and implemented, the plans must be
monitored through the submission of periodic reports, including
Individual Subcontracting Reports and Summary Subcontracting Reports
through the eSRS website ***[www.esrs.gov](http://www.esrs.gov/)[.
]{.underline}***

In accordance with policy letters published by the Office of Federal
Procurement Policy, such assurance must describe the offer\'s procedures
for the review, approval, and monitoring for compliance with such
subcontracting plans.

[6. REPORTING AND COOPERATION]{.underline}

*FAR 52.219-9(d)(10) requires that your company (1) cooperate in any
studies or surveys as may be required, (2) submit periodic reports which
show compliance with the subcontracting plan; (3) submit Individual
Subcontracting Reports and Summary Subcontracting Reports [through the
eSRS website]{.underline}; and (4) ensure that subcontractors agree to
submit Individual Subcontracting Reports and Summary Subcontracting
Reports [through the eSRS website]{.underline}.*

[Calendar Period]{.underline} [Report Due]{.underline} [Date
Due]{.underline}

10/01 -- 03/31 Individual Subcontracting Report 04/30

04/01 -- 09/30 Individual Subcontracting Report 10/30

10/01 -- 09/30 Summary Subcontracting Report 10/30

7\. [RECORDKEEPING]{.underline}

*FAR 52.219-9(d)(11) requires a list of the types of records your
company will maintain to demonstrate the procedures adopted to comply
with the requirements and goals in the subcontracting plan. These
records include, but are not limited to, the following:*

> A. Small business, HUBZone small business, small disadvantaged
> business, women-owned small business, veteran-owned small business,
> and service-disabled veteran-owned small business concern source
> lists, guides, and other data identifying such vendors.
>
> B. Organizations contacted for small business, HUBZone small business,
> small disadvantaged business, women-owned small business veteran-owned
> small business, and service-disabled veteran-owned small business
> sources.
>
> C. On a contract-by-contract basis, records on all subcontract
> solicitations over \$100,000 which indicate for each solicitation:

C1. Whether small business concerns were solicited, and if not, why not.

C2. Whether HUBZone small business concerns were solicited, and if not,
why not.

C3. Whether small disadvantaged business concerns were solicited, and if
not, why not.

C4. Whether women-owned small business concerns were solicited, and if
not, why not.

C5. Whether veteran-owned small business concerns were solicited, and if
not, why not.

C6. Whether service-disabled veteran-owned small business concerns were
solicited, and if not,

why not.

C7. Reasons that solicited small, HUBZone small, small disadvantaged,
women-owned small, veteran-owned small, and service-disabled
veteran-owned small business concerns failed to receive the subcontract
award.

> D. Records to support other outreach efforts, e.g., contacts with
> minority and small business trade associations, attendance at small,
> HUBZone small, minority, and women-owned small business procurement
> conference and trade fairs.
>
> E. Records to support internal activities to (1) guide and encourage
> purchasing personnel, e.g., workshops, seminars, training programs,
> incentive awards; and (2) monitor activities to evaluate compliance.
>
> F. On a contract-by-contract basis, records to support subcontract
> award data including the name, address and business size of each
> subcontractor. (This item is not required for company or division-wide
> commercial plans).
>
> G. Other records to support your compliance with the subcontracting
> plan: (Please describe)\
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[8. TIMELY PAYMENTS TO SUBCONTRACTORS]{.underline}

*FAR 52.219-8(a) requires your company to establish and use procedures
to ensure the timely payment of amounts due pursuant to the terms of
your subcontracts with small business, HUBZone small business, small
disadvantaged business, women-owned small business , veteran-owned small
business, and service-disabled veteran-owned small business concerns.*

*[(Insert company name)]{.underline}* has established and uses such
procedures:\
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\
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[9. DESCRIPTION OF GOOD FAITH EFFORT]{.underline}

*Maximum practicable utilization of* *small business, HUBZone small
business, small disadvantaged business, women-owned small business,
veteran-owned small business, and service-disabled veteran-owned small
business concerns as subcontractors in Government contracts is a matter
of national interest with both social and economic benefits. When a
contractor fails to make a good faith effort to comply with a
subcontracting plan, these objectives are not achieved, and 15 U.S.C.
637(d)(4)(F) directs that the contractor must pay liquidated damages. In
order to demonstrate your compliance with a good faith effort to achieve
the small business, HUBZone small business, small disadvantaged
business, women-owned small business, veteran-owned small business, and
service-disabled veteran-owned small business subcontracting goals,
outline the steps your company plans to take. These steps will be
negotiated with the contracting officer prior to approval of the plan.*\
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The offeror is advised that this subcontracting plan will be made a
material part of the contract and that the submission of the Individual
Subcontracting Reports and Summary Subcontracting Reports through the
eSRS website will be made a line item deliverable in the contract.

[10. SIGNATURES REQUIRED]{.underline}

  ----------------------------------- -----------------------------------
  This subcontracting plan was        This subcontracting plan was
  submitted by:                       accepted by:

  [Signature:]{.underline}            [Signature:]{.underline}

  [Typed Name:]{.underline}           [Typed Name:]{.underline}

  [Title:]{.underline}                [Title]{.underline}: Contracting
  [Date:]{.underline}                 Officer [Date:]{.underline}
  ----------------------------------- -----------------------------------

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