Activity 3: General Provisions

Regulations:
[**668.13**](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=13&TYPE=TEXT)
(Certification),
[**668.22**](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=22&TYPE=TEXT)
(Title IV Refunds),
[**668.41**](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=41&TYPE=TEXT),
[**668.42**](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=42&TYPE=TEXT),
[**668.43**](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=43&TYPE=TEXT),
[**668.44**](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=44&TYPE=TEXT),
[**668.45**](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=45&TYPE=TEXT),
[**668.46**](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=46&TYPE=TEXT),
[**668.47**](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=47&TYPE=TEXT)
(Consumer Information
[**668.53**](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=53&TYPE=TEXT)
(Verification),
[**668.75**](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=75&TYPE=TEXT)
(Misrepresentation),
[**479A**](http://edworkforce.house.gov/publications/heacomp/hea65003.pdf),
Professional Judgment,
[**668.134**](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=134&TYPE=TEXThttp://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=134)
(Documentation) and
[**668.135**](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=135&TYPE=TEXT)
(Secondary Confirmation), [**34 CFR 668, Subpart
J**](http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr;sid=90c843cfbf046ebaefb2938ce7b00a6a;rgn=div6;view=text;node=34%3A3.1.3.1.34.10;idno=34;cc=ecfr)
(Ability To Benefit)

Review Section:

-   Certification

-   Title IV Refunds

-   Consumer Information

-   Verification

-   Professional Judgment

-   Misrepresentation

-   Documentation

-   Secondary Confirmation

-   Ability To Benefit

Good Practices:

To assist you with the completion of this Policy and Procedure, we
recommend that you\
consider the following:

-   Consider developing the Policies and Procedures in a manual or an
    electronic format with a table of contents for easy reference.

-   Establish a team that incorporates all appropriate offices to assist
    in the review and writing of the procedure.

-   Develop a schedule to test, review and update your manual.

-   Maintain copies or provide links to all consumer information
    developed.

-   Complete the Verification Assessment.

-   Complete the Administrative Capability (SAP).

-   Complete the Professional Judgment Activity in the Verification
    Assessment.

**Instructions for completing this activity:** We recommend that you
refer to your current policies and procedures to determine if your
institution meets the requirements listed above in the Review Section
and set forth in the Federal Regulations. Please review the appropriate
sections in the Code of Federal Regulations (the link is provided for
you), and the activity below, to determine if your institution is
currently meeting those requirements. Use the activity as a guide and
checklist to assist you with evaluating and/or developing your policies
and procedures. Remember, you are required to develop policies and
procedures and are responsible to follow the procedures you develop. An
auditor or program reviewer can cite your school for not having polices
and procedures and for not following them.

+-----------------------------------------------------------------------+
| Reminder:                                                             |
|                                                                       |
| It is important to have your policy and procedures in writing. It is  |
| equally important however, to ensure that the process is being        |
| followed. We recommend that you test your policy and procedures by    |
| completing the recommended assessment(s) outlined in the Design       |
| Process for Policies and Procedures. Also, remember to\               |
| train your staff on the procedures you develop or revise.             |
+-----------------------------------------------------------------------+

Management Enhancement:

If you determine that an area requires improvement, it is recommended
(not required) that you consider completing a Management Enhancement
Form. This will help you track what needs to be included who is
responsible to make sure the policy and/or procedure is updated and
identifies an anticipated completion date. [Management Enhancement
Form.](http://ifap.ed.gov/qamodule/MgtEnhancementWk.html)

**Topic:** Certification

Regulation:
[**668.13**](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=13&TYPE=TEXT)

+--------------------------+--------------------+---------------------+
| Certification            | Located In         | Offices Involved    |
+--------------------------+--------------------+---------------------+
| -   If applicable,       |                    |                     |
|     Identify who         |                    |                     |
|     attended required    |                    |                     |
|     training or if a     |                    |                     |
|     waiver was approved  |                    |                     |
|     and where a copy of  |                    |                     |
|     the waiver can be    |                    |                     |
|     located.             |                    |                     |
|                          |                    |                     |
|     [Note:]{.underline}  |                    |                     |
|     this would only be   |                    |                     |
|     required if an       |                    |                     |
|     institution wishes   |                    |                     |
|     to participate for   |                    |                     |
|     the first time in    |                    |                     |
|     Title IV, HEA        |                    |                     |
|     programs or has      |                    |                     |
|     undergone a change   |                    |                     |
|     in ownership that    |                    |                     |
|     results in a change  |                    |                     |
|     in control as        |                    |                     |
|     described in [34 CFR |                    |                     |
|     600.                 |                    |                     |
| 31](http://frwebgate.acc |                    |                     |
| ess.gpo.gov/cgi-bin/get- |                    |                     |
| cfr.cgi?TITLE=34&PART=60 |                    |                     |
| 0&SECTION=31&TYPE=TEXT), |                    |                     |
|     the institution must |                    |                     |
|     require individuals  |                    |                     |
|     identified in        |                    |                     |
|     [668                 |                    |                     |
| .13](http://frwebgate.ac |                    |                     |
| cess.gpo.gov/cgi-bin/get |                    |                     |
| -cfr.cgi?TITLE=34&PART=6 |                    |                     |
| 68&SECTION=13&TYPE=TEXT) |                    |                     |
|     to attend Title IV,  |                    |                     |
|     HEA training no      |                    |                     |
|     later than 12 months |                    |                     |
|     after the            |                    |                     |
|     institution executes |                    |                     |
|     its program          |                    |                     |
|     participation        |                    |                     |
|     agreement under      |                    |                     |
|     [668.                |                    |                     |
| 14](http://frwebgate.acc |                    |                     |
| ess.gpo.gov/cgi-bin/get- |                    |                     |
| cfr.cgi?TITLE=34&PART=66 |                    |                     |
| 8&SECTION=14&TYPE=TEXT). |                    |                     |
+--------------------------+--------------------+---------------------+
| -   Identify the process |                    |                     |
|     in place to ensure   |                    |                     |
|     that a renewal of    |                    |                     |
|     certification is     |                    |                     |
|     completed at least   |                    |                     |
|     90 days prior to the |                    |                     |
|     expiration of its    |                    |                     |
|     current period of    |                    |                     |
|     participation.       |                    |                     |
+--------------------------+--------------------+---------------------+
| -   Identify who is      |                    |                     |
|     responsible to       |                    |                     |
|     coordinate the       |                    |                     |
|     outlined provisions  |                    |                     |
|     as a result of the   |                    |                     |
|     Provisional          |                    |                     |
|     Certification. (in   |                    |                     |
|     the event that your  |                    |                     |
|     institution receives |                    |                     |
|     a Provisional        |                    |                     |
|     Certification).      |                    |                     |
+--------------------------+--------------------+---------------------+

**Topic:** Return of Title IV

Regulation:
[**668.22**](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=22&TYPE=TEXT)

+--------------------------+--------------------+---------------------+
| Return of Title IV       | Located In         | Offices Involved    |
+--------------------------+--------------------+---------------------+
| [Return of Title IV      |                    |                     |
| Policies and Procedures  |                    |                     |
| Checklist](              |                    |                     |
| http://www.ifap.ed.gov/q |                    |                     |
| adocs/policiesandprocedu |                    |                     |
| res/r2t4ppchecklist.doc) |                    |                     |
+--------------------------+--------------------+---------------------+
| -   Include a copy of    |                    |                     |
|     the school's refund  |                    |                     |
|     policy developed by  |                    |                     |
|     the school or as     |                    |                     |
|     mandated by the      |                    |                     |
|     school's accrediting |                    |                     |
|     agency or state      |                    |                     |
|     agency.              |                    |                     |
+--------------------------+--------------------+---------------------+
| -   Ensure that the      |                    |                     |
|     refund policy        |                    |                     |
|     addresses Title IV   |                    |                     |
|     funds as required in |                    |                     |
|     [668.                |                    |                     |
| 22](http://frwebgate.acc |                    |                     |
| ess.gpo.gov/cgi-bin/get- |                    |                     |
| cfr.cgi?TITLE=34&PART=66 |                    |                     |
| 8&SECTION=22&TYPE=TEXT). |                    |                     |
+--------------------------+--------------------+---------------------+
| -   Include procedures   |                    |                     |
|     that students must   |                    |                     |
|     follow to officially |                    |                     |
|     withdraw from the    |                    |                     |
|     school.              |                    |                     |
+--------------------------+--------------------+---------------------+
| -   Indicate how the     |                    |                     |
|     refund requirements  |                    |                     |
|     are provided to the  |                    |                     |
|     students in writing. |                    |                     |
+--------------------------+--------------------+---------------------+
| -   Include examples for |                    |                     |
|     students indicating  |                    |                     |
|     how Title IV refunds |                    |                     |
|     and institutional    |                    |                     |
|     refunds work.        |                    |                     |
+--------------------------+--------------------+---------------------+

**Topic:** Consumer Information

Regulation:
[**668.41**](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=41&TYPE=TEXT)
(Reporting and disclosure of information)

+-------------------------------+---------------+---------------------+
| Consumer Information:         | Located In    | Offices Involved    |
| Reporting and Disclosure of   |               |                     |
| Information                   |               |                     |
+-------------------------------+---------------+---------------------+
| [Campus Security Policies and |               |                     |
| Procedures                    |               |                     |
| Checkl                        |               |                     |
| ist](http://www.ifap.ed.gov/q |               |                     |
| adocs/policiesandprocedures/c |               |                     |
| ampussecurityppchecklist.doc) |               |                     |
+-------------------------------+---------------+---------------------+
| -   Identify publications and |               |                     |
|     how they are distributed, |               |                     |
|     (mailing or electronic    |               |                     |
|     media) to disclose to     |               |                     |
|     enrolled or prospective   |               |                     |
|     students concerning       |               |                     |
|     financial assistance      |               |                     |
|     available to students     |               |                     |
|     enrolled                  |               |                     |
|     [668.42](http:            |               |                     |
| //frwebgate.access.gpo.gov/cg |               |                     |
| i-bin/get-cfr.cgi?TITLE=34&PA |               |                     |
| RT=668&SECTION=42&TYPE=TEXT), |               |                     |
|     Institutional information |               |                     |
|     outlined                  |               |                     |
|     [668.43](http:            |               |                     |
| //frwebgate.access.gpo.gov/cg |               |                     |
| i-bin/get-cfr.cgi?TITLE=34&PA |               |                     |
| RT=668&SECTION=43&TYPE=TEXT), |               |                     |
|     completion of graduation  |               |                     |
|     rates                     |               |                     |
|     [668.45](http             |               |                     |
| ://frwebgate.access.gpo.gov/c |               |                     |
| gi-bin/get-cfr.cgi?TITLE=34&P |               |                     |
| ART=668&SECTION=45&TYPE=TEXT) |               |                     |
|     and annual security       |               |                     |
|     report                    |               |                     |
|     [668.46(b).](http         |               |                     |
| ://frwebgate.access.gpo.gov/c |               |                     |
| gi-bin/get-cfr.cgi?TITLE=34&P |               |                     |
| ART=668&SECTION=46&TYPE=TEXT) |               |                     |
+-------------------------------+---------------+---------------------+
| -   Identify how current      |               |                     |
|     employees can access      |               |                     |
|     campus security report,   |               |                     |
|     how prospective students  |               |                     |
|     and employees will access |               |                     |
|     the report.               |               |                     |
+-------------------------------+---------------+---------------------+
| -   Procedure describing who  |               |                     |
|     will coordinate and       |               |                     |
|     submit the annual         |               |                     |
|     security report to the    |               |                     |
|     Secretary.                |               |                     |
+-------------------------------+---------------+---------------------+
| -   Process for providing the |               |                     |
|     report produced pursuant  |               |                     |
|     to                        |               |                     |
|     [668.48(a)](http          |               |                     |
| ://frwebgate.access.gpo.gov/c |               |                     |
| gi-bin/get-cfr.cgi?TITLE=34&P |               |                     |
| ART=668&SECTION=48&TYPE=TEXT) |               |                     |
|     to the prospective        |               |                     |
|     athlete, his or her       |               |                     |
|     parents, high school      |               |                     |
|     coach and guidance        |               |                     |
|     counselor when an         |               |                     |
|     institution offers a      |               |                     |
|     prospective               |               |                     |
|     student-athlete           |               |                     |
|     athletically related      |               |                     |
|     student aid.              |               |                     |
+-------------------------------+---------------+---------------------+
| -   If your institution is    |               |                     |
|     subject to                |               |                     |
|     [668.47](http             |               |                     |
| ://frwebgate.access.gpo.gov/c |               |                     |
| gi-bin/get-cfr.cgi?TITLE=34&P |               |                     |
| ART=668&SECTION=47&TYPE=TEXT) |               |                     |
|     (Report on Athletic       |               |                     |
|     program participation     |               |                     |
|     rates and financial       |               |                     |
|     support data) include a   |               |                     |
|     process for, not later    |               |                     |
|     than 10/15 of each year,  |               |                     |
|     the availability of the   |               |                     |
|     report produced pursuant  |               |                     |
|     to                        |               |                     |
|     [668.47(c)](http          |               |                     |
| ://frwebgate.access.gpo.gov/c |               |                     |
| gi-bin/get-cfr.cgi?TITLE=34&P |               |                     |
| ART=668&SECTION=47&TYPE=TEXT) |               |                     |
|     upon request to enrolled  |               |                     |
|     or prospective students   |               |                     |
|     and the public.           |               |                     |
+-------------------------------+---------------+---------------------+

**Topic:** Consumer Information---(continued)

Regulation:
[**668.47**](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=47&TYPE=TEXT)

+-------------------------------+---------------+---------------------+
| **Consumer Information:       | **Located     | **Offices           |
| Athletic Reporting**          | In**          | Involved**          |
+-------------------------------+---------------+---------------------+
| -   Has a procedure in place  |               |                     |
|     to prepare and provide an |               |                     |
|     annual report that        |               |                     |
|     contains the information  |               |                     |
|     required in               |               |                     |
|     [668.47](http             |               |                     |
| ://frwebgate.access.gpo.gov/c |               |                     |
| gi-bin/get-cfr.cgi?TITLE=34&P |               |                     |
| ART=668&SECTION=47&TYPE=TEXT) |               |                     |
|     (Institutional security   |               |                     |
|     policies and crime        |               |                     |
|     statistics).              |               |                     |
+-------------------------------+---------------+---------------------+
| -   **Report on Completion or |               |                     |
|     Graduation Rates for      |               |                     |
|     Student-Athletes:** Has a |               |                     |
|     procedure in place to     |               |                     |
|     prepare and provide an    |               |                     |
|     annual report for         |               |                     |
|     institutions that are     |               |                     |
|     attended by students      |               |                     |
|     receiving athletically    |               |                     |
|     related aid by July 1 as  |               |                     |
|     required in               |               |                     |
|     [668.48](http:            |               |                     |
| //frwebgate.access.gpo.gov/cg |               |                     |
| i-bin/get-cfr.cgi?TITLE=34&PA |               |                     |
| RT=668&SECTION=48&TYPE=TEXT). |               |                     |
+-------------------------------+---------------+---------------------+

**Topic:** Verification

Regulation:
[668.53](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=53&TYPE=TEXT)

+--------------------------+--------------------+---------------------+
| Verification             | Located In         | Offices Involved    |
+--------------------------+--------------------+---------------------+
| -   Establish written    |                    |                     |
|     policy for verifying |                    |                     |
|     information in a     |                    |                     |
|     student aid          |                    |                     |
|     application which    |                    |                     |
|     must include: Time   |                    |                     |
|     period within which  |                    |                     |
|     an applicant shall   |                    |                     |
|     provide the          |                    |                     |
|     documentation, the   |                    |                     |
|     consequences of an   |                    |                     |
|     applicant's failure  |                    |                     |
|     to provide           |                    |                     |
|     documentation within |                    |                     |
|     a specified time     |                    |                     |
|     period, method by    |                    |                     |
|     which the school     |                    |                     |
|     notifies an          |                    |                     |
|     applicant of the     |                    |                     |
|     results of           |                    |                     |
|     verification, if the |                    |                     |
|     applicant's EFC      |                    |                     |
|     changes and the      |                    |                     |
|     results in a change  |                    |                     |
|     in the award or      |                    |                     |
|     loan, procedures the |                    |                     |
|     school requires an   |                    |                     |
|     applicant to follow  |                    |                     |
|     to correct           |                    |                     |
|     application          |                    |                     |
|     information          |                    |                     |
|     determined to be in  |                    |                     |
|     error and procedures |                    |                     |
|     for making referrals |                    |                     |
|     under                |                    |                     |
|     [668                 |                    |                     |
| .16](http://frwebgate.ac |                    |                     |
| cess.gpo.gov/cgi-bin/get |                    |                     |
| -cfr.cgi?TITLE=34&PART=6 |                    |                     |
| 68&SECTION=16&TYPE=TEXT) |                    |                     |
|     (administrative      |                    |                     |
|     capability).         |                    |                     |
+--------------------------+--------------------+---------------------+
| -   Identify how the     |                    |                     |
|     school shall         |                    |                     |
|     furnish, in a timely |                    |                     |
|     manner, to each      |                    |                     |
|     applicant selected   |                    |                     |
|     for verification a   |                    |                     |
|     clear explanation of |                    |                     |
|     the documentation    |                    |                     |
|     needed to satisfy    |                    |                     |
|     the verification     |                    |                     |
|     requirements and the |                    |                     |
|     applicant's          |                    |                     |
|     responsibilities     |                    |                     |
|     with respect to the  |                    |                     |
|     verification of      |                    |                     |
|     application          |                    |                     |
|     information,         |                    |                     |
|     including deadlines  |                    |                     |
|     for completing any   |                    |                     |
|     actions required and |                    |                     |
|     consequences of      |                    |                     |
|     failing to complete  |                    |                     |
|     any required         |                    |                     |
|     actions.             |                    |                     |
+--------------------------+--------------------+---------------------+

**Topic:** Professional Judgment

Law:
[**479A**](http://edworkforce.house.gov/publications/heacomp/hea65003.pdf)

+--------------------------+--------------------+---------------------+
| Professional Judgment    | Located In         | Offices Involved    |
+--------------------------+--------------------+---------------------+
| -   If an appeal         |                    |                     |
|     committee is         |                    |                     |
|     established,         |                    |                     |
|     identify the role of |                    |                     |
|     the committee.       |                    |                     |
+--------------------------+--------------------+---------------------+
| -   Establish a written  |                    |                     |
|     policy for the       |                    |                     |
|     review of an appeal  |                    |                     |
|     and identify         |                    |                     |
|     documentation to be  |                    |                     |
|     collected. Reference |                    |                     |
|                          |                    |                     |
|  [479A](http://edworkfor |                    |                     |
| ce.house.gov/publication |                    |                     |
| s/heacomp/hea65003.pdf). |                    |                     |
+--------------------------+--------------------+---------------------+
| -   Ensure a file is     |                    |                     |
|     verified prior to    |                    |                     |
|     making the appeal    |                    |                     |
|     decision.            |                    |                     |
+--------------------------+--------------------+---------------------+

**Topic:** Misrepresentation

Regulation:
[**668.75**](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=75&TYPE=TEXT)

+--------------------------+--------------------+---------------------+
| Misrepresentation        | Located In         | Offices Involved    |
+--------------------------+--------------------+---------------------+
| -   In the case of       |                    |                     |
|     written allegations  |                    |                     |
|     or complaints from a |                    |                     |
|     student enrolled at  |                    |                     |
|     the institution, a   |                    |                     |
|     prospective student, |                    |                     |
|     the family of a      |                    |                     |
|     student or           |                    |                     |
|     prospective student, |                    |                     |
|     or a governmental    |                    |                     |
|     official, the        |                    |                     |
|     institution has a    |                    |                     |
|     process to respond   |                    |                     |
|     to the designated a  |                    |                     |
|     department official, |                    |                     |
|     as required.         |                    |                     |
+--------------------------+--------------------+---------------------+

**Topic:** Documentation

Regulation:
[**668.134**](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=134&TYPE=TEXThttp://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=134)

+--------------------------+--------------------+---------------------+
| Documentation            | Located In         | Offices Involved    |
+--------------------------+--------------------+---------------------+
| -   Establish and use    |                    |                     |
|     written policies and |                    |                     |
|     procedures for       |                    |                     |
|     requesting proof and |                    |                     |
|     securing             |                    |                     |
|     confirmation of the  |                    |                     |
|     immigration status   |                    |                     |
|     of applicants for    |                    |                     |
|     title IV, HEA        |                    |                     |
|     student financial    |                    |                     |
|     assistance who claim |                    |                     |
|     to meet the          |                    |                     |
|     eligibility          |                    |                     |
|     requirements of      |                    |                     |
|     [668.33(a)(          |                    |                     |
| 2).](http://frwebgate.ac |                    |                     |
| cess.gpo.gov/cgi-bin/get |                    |                     |
| -cfr.cgi?TITLE=34&PART=6 |                    |                     |
| 68&SECTION=32&TYPE=TEXT) |                    |                     |
|     Must include         |                    |                     |
|     providing the        |                    |                     |
|     student a deadline   |                    |                     |
|     by which to provide  |                    |                     |
|     the documentation    |                    |                     |
|     that the student     |                    |                     |
|     wishes to have       |                    |                     |
|     considered to        |                    |                     |
|     support the claim    |                    |                     |
|     they meet the        |                    |                     |
|     requirements,        |                    |                     |
|     provide to the       |                    |                     |
|     student information  |                    |                     |
|     concerning the       |                    |                     |
|     consequences of a    |                    |                     |
|     failure to provide   |                    |                     |
|     the documentation by |                    |                     |
|     the deadline set by  |                    |                     |
|     the school and       |                    |                     |
|     provide that the     |                    |                     |
|     school will not make |                    |                     |
|     a determination that |                    |                     |
|     the student is not   |                    |                     |
|     an eligible non      |                    |                     |
|     citizen until the    |                    |                     |
|     school has provided  |                    |                     |
|     the student the      |                    |                     |
|     opportunity to       |                    |                     |
|     submit the           |                    |                     |
|     documentation.       |                    |                     |
+--------------------------+--------------------+---------------------+
| -   Provide              |                    |                     |
|     documentation in     |                    |                     |
|     writing, to each     |                    |                     |
|     student required to  |                    |                     |
|     undergo secondary    |                    |                     |
|     confirmation a clear |                    |                     |
|     explanation of the   |                    |                     |
|     documentation the    |                    |                     |
|     student must submit  |                    |                     |
|     as evidence that the |                    |                     |
|     student satisfies    |                    |                     |
|     the requirements and |                    |                     |
|     of the student's     |                    |                     |
|     responsibilities     |                    |                     |
|     with respect to the  |                    |                     |
|     student's compliance |                    |                     |
|     with                 |                    |                     |
|     [668.33(a)(          |                    |                     |
| 2)](http://frwebgate.acc |                    |                     |
| ess.gpo.gov/cgi-bin/get- |                    |                     |
| cfr.cgi?TITLE=34&PART=66 |                    |                     |
| 8&SECTION=33&TYPE=TEXT), |                    |                     |
|     including the        |                    |                     |
|     deadlines for        |                    |                     |
|     completing any       |                    |                     |
|     action required and  |                    |                     |
|     any required action  |                    |                     |
|     as specified in      |                    |                     |
|     [668.13              |                    |                     |
| 7](http://frwebgate.acce |                    |                     |
| ss.gpo.gov/cgi-bin/get-c |                    |                     |
| fr.cgi?TITLE=34&PART=668 |                    |                     |
| &SECTION=137&TYPE=TEXT). |                    |                     |
+--------------------------+--------------------+---------------------+

**Topic:** Secondary Confirmation

Regulation:
[**668.135**](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=135&TYPE=TEXT)

+--------------------------+--------------------+---------------------+
| Secondary Confirmation   | Located In         | Offices Involved    |
+--------------------------+--------------------+---------------------+
| -   Written procedures   |                    |                     |
|     that establishes     |                    |                     |
|     that within 10       |                    |                     |
|     business days after  |                    |                     |
|     a school receives    |                    |                     |
|     the documentary      |                    |                     |
|     evidence of          |                    |                     |
|     immigration status   |                    |                     |
|     submitted by a       |                    |                     |
|     student that is      |                    |                     |
|     required to under go |                    |                     |
|     secondary            |                    |                     |
|     confirmation, that   |                    |                     |
|     the school completes |                    |                     |
|     the request portion  |                    |                     |
|     of the INS Document  |                    |                     |
|     Verification Request |                    |                     |
|     Form G-845, copy     |                    |                     |
|     front and back sides |                    |                     |
|     of all               |                    |                     |
|     immigration-status   |                    |                     |
|     documents received   |                    |                     |
|     from the student and |                    |                     |
|     attach copies to the |                    |                     |
|     Form                 |                    |                     |
|     [G-                  |                    |                     |
| 845](http://www.uscis.go |                    |                     |
| v/files/form/g-845.pdf); |                    |                     |
|     and submit Form      |                    |                     |
|     [G                   |                    |                     |
| -845](http://www.uscis.g |                    |                     |
| ov/files/form/g-845.pdf) |                    |                     |
|     and attachments to   |                    |                     |
|     the INS District     |                    |                     |
|     Office.              |                    |                     |
+--------------------------+--------------------+---------------------+

**Topic:** Ability To Benefit

Regulation: [**34 CFR 668, Subpart
J**](http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr;sid=90c843cfbf046ebaefb2938ce7b00a6a;rgn=div6;view=text;node=34%3A3.1.3.1.34.10;idno=34;cc=ecfr)

+--------------------------+--------------------+---------------------+
| Ability To Benefit       | Located In         | Offices Involved    |
+--------------------------+--------------------+---------------------+
| -   Indicate whether     |                    |                     |
|     your Admissions      |                    |                     |
|     Policy accepts       |                    |                     |
|     Ability To Benefit   |                    |                     |
|     Students.            |                    |                     |
+--------------------------+--------------------+---------------------+
| -   Include the process  |                    |                     |
|     to ensure that       |                    |                     |
|     Ability To Benefit   |                    |                     |
|     Students are beyond  |                    |                     |
|     the age of           |                    |                     |
|     compulsory           |                    |                     |
|     attendance.          |                    |                     |
+--------------------------+--------------------+---------------------+
| -   Include the name of  |                    |                     |
|     the approved Ability |                    |                     |
|     To Benefit test used |                    |                     |
|     by the school.       |                    |                     |
+--------------------------+--------------------+---------------------+
| -   Include procedures   |                    |                     |
|     to ensure that the   |                    |                     |
|     test is              |                    |                     |
|     independently        |                    |                     |
|     administered.        |                    |                     |
+--------------------------+--------------------+---------------------+