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|      |   | Issue Date (revision): December 1998 (rev.2)         |        |
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| #    | [ |                                                      | [Page] |
|  Sec | T |                                                      | {.unde |
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**A. CONTRACT ADMINISTRATION**

**1. CONTRACT MANAGEMENT**

a\. Contracts should be managed to insure that FAA receives a specific
product or service in a timely manner. In certain circumstances, a
modification of the contractual requirements, with or without
consideration from the contractor, may be in the best interest of FAA.
If such a situation arises, the Contracting Officer should document the
circumstances. If the Contracting Officer intends to substantially alter
the obligations of the parties without consideration, the Contracting
Officer should obtain the concurrence of legal counsel and the Chief of
the Contracting Office (COCO) prior to execution and document the files.

b\. *Appendix Samples*. The Appendix includes sample memoranda, letters,
agreements, and checklists that may be used to perform the contract
administration actions described in this section. The Contracting
Officer may adapt the samples to the needs of the specific situation.

**2. BASIC RESPONSIBILITY FOR CONTRACT ADMINISTRATION**

Contracting Officer's are responsible for administering contracts
covered by the Acquisition Management System (AMS). This is accomplished
through a team effort with the program office, working through the
Contracting Officer's Technical Representative (COTR), Contracting
Officer's Representative (COR, or Resident Engineer (RE) and other
integrated product team (IPT) members, as necessary.

**3. ASSIGNMENT OF CONTRACT ADMINISTRATION**

a\. *Designating a Technical Representative.* The Contracting Officer
may designate an individual representative, such as COR, COTR, or RE, to
act as his/her technical representative to facilitate administration.
The Contracting Officer will designate his technical representative by
written memorandum describing the specific authorities and
responsibilities he/she is delegating to the representative. The
Contracting Officer should provide a delegation memorandum to his/her
technical representative at the time the assignment is made or changed
in any way. See Section D - Appendix for sample delegation memoranda and
notification letters to contractors.

b\. *Authority of the Technical Representative.*

\(1\) *Authority.* The technical representative of the Contracting
Officer is authorized to perform the actions delegated by the
Contracting Officer in a memorandum of delegation. The Contracting
Officer should consider the specific requirements and needs of the
contract in determining the support he/she needs from the technical
representative and clearly enumerate the authority he/she is granting to
the technical representative in a written memorandum of delegation. One
memorandum of delegation for all situations may not be appropriate since
contractual situations are distinct and have varying needs. Therefore,
the sample memoranda in the Appendix may be modified to reflect the
specific needs of the contract and Contracting Officer.

\(2\) *Field Change Authority.* A field change is a contract
modification initiated by the COTR, COR or RE within the limited scope
of his/her authority. The Contracting Officer may authorize his/her
technical representatives, such as REs, CORs or COTRs, that have
contracting authority from the COCO to make field changes. In so-doing,
the Contracting Officer should carefully delineate the parameters of the
authority of the COTR, COR or RE by defining the following:

\(a\) Monetary limits;

\(b\) Time extension limits;

\(c\) Requirements for any advance approval from the Contracting Officer
or program office;

\(d\) Authority to negotiate amount of change;

\(e\) Any documentation requirements;

\(f\) Anything else deemed necessary.

c\. *Changing the Technical Representative.* To change the technical
representative on a contract, the Contracting Officer must revoke the
previous delegation and issue a succeeding delegation to the new COTR,
COR or RE. Both of these memoranda must be in writing and issued
concurrently.

d\. *Information to the Contractor.* The Contracting Officer should
furnish copies of all memoranda of delegation, revocation, redelegation,
etc. to the Contractor to make the Contractor aware of the authorities
and limitations of the COTR, COR, or RE.

**4. COMMUNICATIONS WITH VENDORS**

Contracting Officer's are encouraged to establish close working
relationships with vendors and representatives of the company so that
the vendor and FAA personnel are working on the contract as a team. Post
award conferences, either in person or by telephone, are one means to
continue the teamwork begun during the award phase. Continuing
communications are also essential to ensure that the teamwork continues
on the contract. Such communications have among their objectives: (1) to
be sure persons working on the contract understand the objectives of the
contract, (2) that any potential problem areas or scheduling
difficulties are identified and addressed before they have an adverse
impact on either FAA or the contractor, and (3) that the persons
involved in the project are approaching it with a common goal. Such
communications should occur:

a\. At the beginning of the contract activity;

b\. Whenever either party detects a problem;

c\. Prior to and following significant milestones; and

d\. Routinely throughout the life of the contract effort, even though no
problems have been encountered.

**5. USE OF GOVERNMENT EXCESS EQUIPMENT**

FAA cost reimbursement contractors may make use of excess FAA or DOT
equipment if this would be a good business decision. Arrangements for
such property shall be made by the Property Management Organization upon
written request by the contractor and approval by the Contracting
Officer. When excess FAA property is provided to contractors, the
appropriate property clauses of Section 3.10.3, Government Property,
must be part of the contract.

**6. CONTRACT MODIFICATIONS AND CHANGES**

a\. *Procedures.*

\(1\) Only Contracting Officer's, or persons delegated specific
authority to execute contract modifications, may execute contract
modifications.

\(2\) Contract modifications should be priced before their execution, if
this can be done without adversely affecting the interests of FAA.

b\. *Types of contract modifications*. Contract modifications fall into
the following categories:

\(1\) *Bilateral.* A bilateral modification is a contract modification
that is agreed to jointly by the Contracting Officer and the contractor.
The contractor's oral or written agreement shall be sufficient to
indicate contractor agreement, however the Contracting Officer must
obtain the contractor's written agreement in the form of a bilateral
contract modification following the oral agreement. Bilateral
modifications are used to:

\(a\) Make equitable adjustments when necessary;

\(b\) Definitize quick-response contracts;

\(c\) Reflect other agreements of the parties which modify the terms of
contracts; or

\(d\) Make changes requested by the contractor.

\(2\) *Unilateral.* A unilateral modification is a contract modification
that is made by the Contracting Officer without advance concurrence by
the contractor. Unilateral modifications are used to:

\(a\) Make administrative changes;

\(b\) Issue changes under the changes clause; or

\(c\) Make changes authorized by clauses other than a changes clause
(e.g., Property clause, Options clause, Differing Site Conditions
clause.)

c\. *Extension of Contracts.*

\(1\) *Before expiration.* The Contracting Officer may extend contracts
before they expire using a bilateral contract modification. However, in
many instances, contract extensions may constitute single source
requirements, and as such, become subject to the requirements for single
source selection discussed at Section 3.2 of the policy and guidance.
Therefore, when considering a contract extension, the Contracting
Officer will first determine, in consultation with legal counsel, if the
extension constitutes new work. If so, the Contracting Officer must
assure compliance with single source requirements outlined in Section
3.2 for market analysis, documentation, rational basis, etc.

\(2\) *After Expiration.* The Contracting Officer may **not** extend
contracts after they have expired.

**7. SUSPENSION AND STOP-WORK ORDERS**

a\. *General.*

\(1\) Suspensions of work or stop-work orders are tools available to the
Government to interrupt the contractor's work in appropriate situations.
The Contracting Officer should assure that the appropriate clauses
governing stop work and suspensions of work are in all contracts.

\(2\) The Contracting Officer's suspension or stop-work order should be
in writing and include information required by the clauses such as the
following:

\(a\) A description of the work to be suspended/stopped;

\(b\) Instructions concerning the contractor's issuance of further
orders for materials or services;

\(c\) Guidance to the contractor on action to be taken on any affected
subcontracts; and

\(d\) Other suggestions for minimizing the contractor's costs.

\(3\) If either the suspension or stop-work is used, the interruption of
work should not be for an unreasonable length of time. Also, the
Contracting Officer should work with the IPT to resolve the outstanding
issues, and make a decision to terminate the contract, cancel the
suspension or stop-work order, or continue the suspension or stop-work
order while the issues are being resolved.

b\. *Suspensions*.

\(1\) Suspensions may be used in fixed-price construction or
architect-engineer contracts in situations such as the following:

\(a\) delays caused by waiting for a decision from FAA;

\(b\) weather-related reasons;

\(c\) technological advancement;

\(d\) production or engineering breakthroughs;

\(e\) realignment of FAA programs or objectives;

\(f\) public safety concerns;

\(g\) emergency situations or other urgent conditions;

\(h\) differing site conditions; or

\(i\) violation of substantive contract terms, including FAA's smoking,
harassment-free workplace, or other policies.

\(2\) Generally, the decision to suspend work should be made jointly by
the Contracting Officer and the IPT. However, in cases of public safety
concerns, emergency situations, or other urgent conditions, the
Contracting Officer may:

\(a\) Suspend work pending discussion with the IPT;

\(b\) Notify the contractor orally and follow-up immediately with a
written notice.

c\. *Stop-work Orders.*

Stop-work orders may be considered in supply, service or research and
development contracts when the work must be interrupted pending a
decision by the Government.

**8. NOVATION AND CHANGE-OF-NAME AGREEMENTS**

a\. *Novation.*

\(1\) Novation is a legal instrument executed by the contractor
(transferor), the successor in interest (transferee) and the Government
by which, among other things, the transferor guarantees performance of
the contract, the transferee assumes all obligations under the contract,
and the Government recognizes the transfer of the contract and related
assets. Novations typically occur when the assets of the transferor are
purchased by another company but may also be considered when a
Contractor is unable to perform and another viable Contractor is willing
to assume the original contractor's rights and duties under the
contract.

\(2\) When in its best interest, the FAA may recognize a third party as
the successor in interest to a Government contract when the third
party's interest in the contract arises out of the transfer of:

\(a\) All of the contractor's assets; or

\(b\) The entire portion of the assets involved in performing the
contract. Examples of such transactions include, but are not limited
to\--

\(i\) Sale of the contractor's assets with a provision for assuming
liabilities;

(ii) Transfer of the contractor's assets incident to a merger or
     corporate consolidation; and

\(iii\) Incorporation of a proprietorship or partnership, or formation
of a partnership.

\(3\) A novation agreement may not be necessary when there is a change
in the ownership of a contractor as a result of a stock purchase, with
no legal change in the contracting party, and when that contracting
party remains in control of the assets and is the party performing the
contract. However, whether there is a purchase of assets or a stock
purchase, there may be issues related to the change in ownership that
appropriately should be addressed in a formal agreement between the
contractor and the Government.

(4*) Contractor (Transferor) Responsibilities.* Contractors requesting a
novation of a contract to recognize a successor in interest shall
provide the information the Contracting Officer needs to evaluate and
process the novation request. This includes information that validates
that novation of the contract is in the best interest of the FAA and
should include:

\(a\) Three copies of the proposed novation agreement (see "Paragraph 7
Content of Novation Agreement") signed by the original Contractor and
the successor in interest;

\(b\) One copy each, as applicable, of the following:

\(i\) The document describing the proposed transaction, purchase/sale
agreement or memorandum of understanding;

\(ii\) A list of all affected contracts between the transferor and the
FAA, as of the date of sale or transfer of assets, showing for each, as
of that date, the\--

> \(A\) Contract number and type;

\(B\) Name and address of the contracting office;

\(C\) Total dollar value, as amended; and

\(D\) Approximate remaining unpaid balance;

\(iii\) Evidence of the transferee\'s capability to perform;

\(c\) Any other relevant information requested by the Contracting
Officer;

\(d\) One copy of each of the following documents, as applicable, as the
documents become available except as provided in (5) below:

\(i\) An authenticated copy of the instrument effecting the transfer of
assets; e.g., bill of sale, certificate of merger, contract, deed,
agreement, or court decree;

\(ii\) A certified copy of each resolution of the corporate parties\'
boards of directors authorizing the transfer of assets;

\(iii\) A certified copy of the minutes of each corporate party\'s
stockholder meeting necessary to approve the transfer of assets;

\(iv\) An authenticated copy of the transferee\'s certificate and
articles of incorporation, if a corporation was formed for the purpose
of receiving the assets involved in performing the Government contracts;

\(v\) The opinion of legal counsel for the transferor and transferee
stating that the transfer was properly effected under applicable law and
the effective date of transfer;

\(vi\) Balance sheets of the transferor and transferee as of the dates
immediately before and after the transfer of assets, audited by
independent accountants;

\(vii\) Evidence that any security clearance requirements have been met;

\(viii\) The consent of sureties on all contracts listed under
(4)(b)(ii) of this section if bonds are required, or a statement from
the transferor that none are required.

\(5\) The Contracting Officer may modify this list of documents,
provided that the contracting officer receives information sufficient to
protect the Government\'s interest.

\(6\) *Contracting Officer Responsibilities.* The Contracting Officer
has the primary responsibility to process the novation and determine, in
consultation with legal counsel, if it is in the best interest of the
FAA.

\(a\) *Novations Involving More Than One Contract*. When multiple
contracts are involved, the Contracting Officer administering the
contract with the largest unpaid dollar balance should coordinate the
novation agreement for all FAA contracts.

\(b\) *Coordination with Other Executive Agencies*. The FAA may elect to
have its contracts included in the novation agreement (the "global
agreement") being processed by the responsible contracting officer for
all of the other executive agencies. If this election is made, the FAA
Contracting Officer should negotiate a separate advance agreement with
the contractor that addresses any issues unique to the FAA, if
appropriate. This agreement should be attached to and incorporated in
the global novation agreement.

\(c\) *Evaluating the Novation Request*. The Contracting Officer should
consider all the information collected as a result of the proposed
novation request with emphasis on the successor's ability to perform
including:

\(i\) Contractor submissions under (5) above;

\(ii\) Information provided by other contracting offices;

\(iii\) Information indicative of the successor's responsibility such as
debarment and suspension information;

\(iv\) FAA's Past Performance Data Base;

\(v\) Organizational conflict of interest;

\(vi\) Any other information that reflects the successor's ability to
perform the contract.

\(d\) Conflict of Interest (COI). If the Contracting Officer determines
that a COI exists and cannot be resolved, but the novation is in the
best interest of the FAA, the CO may initiate action to waive or
mitigate the COI in accordance with Section T.3.1.7.

\(e\) Coordinate the action with legal counsel to assure legal
sufficiency.

\(f\) Contracting Officer's Decision.

\(i\) *Rejecting the Novation Request*. If the Contracting Officer
determines that it is not in the best interest of the FAA to concur in
the transfer of a contract from one company to another company, the
original contractor remains under contractual obligation to the
Government, and the contract may be terminated for reasons of default,
should the original contractor not perform.

\(ii\) *Executing the Novation.* If the Contracting Officer approves the
novation, he/she should\--

\(A\) Prepare and sign a written contract modification (may use Template
Number 11, Modification of Contract) for each affected contract;

\(B\) Incorporate a copy of the agreement into the contract
modification;

\(C\) Place the original contract modification in the official contract
file;

\(D\) Distribute the modification to the transferor; the transferee,
affected FAA contracting offices, the paying office and any other
distribution that is required for contract modifications.

\(7\) *Content of the Novation Agreement.* Sample 7 in the Appendix is a
sample novation agreement that provides a guide to preparing novation
agreements. The sample may be adapted to fit specific cases but should
include the following provisions:

\(a\) Successor Contractor/transferee Responsibilities;

\(b\) The transferee assumes all the transferor\'s obligations under the
contract;

\(c\) The transferor waives all rights under the contract against the
Government;

\(d\) The transferor guarantees performance of the contract by the
transferee (a satisfactory performance bond may be accepted instead of
the guarantee); and

\(e\) A statement that nothing in the agreement shall relieve the
transferor or transferee from compliance with any Federal law.

\(8\) Any separate agreement between the transferor and the transferee
regarding assumption of liabilities (e.g., an Advance Agreement covering
the treatment of long-term incentive compensation plans, cost accounting
standards noncompliance issues, environmental cleanup costs, final
overhead costs) and any other issues should be incorporated in the
novation agreement.

b\. *Change of Name* *Agreements*

A change of name agreement is appropriate when only the contractor's
name changes and the rights and obligations of the parties are not
affected.

\(1\) *Contractor's Responsibilities.* The Contractor should submit the
following to the Contracting Officer:

\(a\) A written request to the Contracting Officer to change the name;

\(b\) The document effecting the name change, authenticated by a proper
official of the State having jurisdiction;

\(c\) The opinion of the Contractor\'s legal counsel stating that the
change of name was properly effected under applicable law and showing
the effective date;

\(d\) A list of all affected contracts and purchase orders remaining
unsettled between the Contractor and the Government, showing for each
the contract number and type, and name and address of the contracting
office. The Contracting Officer may request the total dollar value as
amended and the remaining unpaid balance for each contract.

\(2\) *Contracting Officer's Responsibilities.* The Contracting Officer
will then prepare a contract modification in the new name of the firm,
and reference in the body of the modification the former name and date
of the vendor's request. The modification should state something similar
to:

> "This modification changes the name of the Contractor from [\[*enter
> contractor's previous name*\]]{.underline} to that shown above. This
> change is made at the request of the Contractor received on [\[*insert
> date*\]]{.underline}."

(3) A suggested format is found in the Appendix as Sample 8.

**9. CONVERSION OF FAR CONTRACTS TO AMS**

a\. The contracts awarded under the Federal Acquisition Regulations
(FAR) system are not automatically converted to AMS contracts.
Therefore, Contracting Officers, jointly with the IPT should consider
the merits of converting existing FAR contracts to AMS. Some contract
scenarios that are candidates for conversion and are likely to be
beneficial to both the FAA and contractors include:

\(1\) Contracts with a potential for litigation (to include clause
3.9.1-1 Contract Disputes);

\(2\) Contracts with a significant term or delivery schedule remaining;

(3) Contracts with the potential of new work being added to the existing
    contract;

\(4\) Contracts with one or more options;

b\. The above list is not all-inclusive and the Contracting Officer and
IPT may consider other situations if they believe the conversion would
be advantageous. Contracts that are near completion, are relatively
inactive, or are the result of extensive negotiation of clauses in the
existing contract, may not need to be converted.

c\. In all cases, the conversion of a contract from FAR to AMS, whether
in whole or in part, requires legal review prior to bilateral signature
of both parties.

**10. CONTRACT FILES**

a\. The files containing the records of all contractual actions should
be maintained by the organization or person administrating the contract.
The documentation in the files should be sufficient to constitute a
complete history of the transaction for the purpose of:

(1) Providing a complete background as a basis for informed decisions at
    each stage in the acquisition process;

\(2\) Supporting actions taken;

\(3\) Providing information for reviews and investigations; and

\(4\) Furnishing essential facts in the event of litigation or
congressional inquiries.

b\. A contract file should consist of the following:

\(1\) The Contracting Officer's documents for the acquisition, the basis
for award, the assignment of contract administration if applicable
(including payment responsibilities), and any subsequent actions taken
by the contracting office;

\(2\) The contract administration files which document actions
reflecting the basis for and the performance of contract administration
responsibilities; and

\(3\) The paying office contract file, which document actions
prerequisite to, substantiating, and reflecting contract payments.

c\. The contract files that contain proprietary or source selection
information should be identified as such and protected from disclosure
to unauthorized persons.

d\. Appendix Sample 9 is a Checklist for Contract Files that may be
adapted to fit each contract situation. The checklist may be used to
organize information in the file.

**11. CONTRACT CLOSEOUT**

a\. The closeout of the contract files should occur during the following
time frames:

\(1\) Files for contracts using the commercial and simplified method
procedures should be considered closed when the Contracting Officer
receives evidence of receipt of property and final payment.

\(2\) Contract files for firm-fixed-price contracts, other than those
using commercial and simplified procedures, should be closed within 6
months after the date on which the Contracting Officer receives evidence
of physical completion (example: signed receipt or delivered product).

\(3\) The contract files for contracts requiring settlement of indirect
cost rates should be closed within 36 months of the month in which the
Contracting Officer receives evidence of physical completion.

\(4\) The contract files for all other contracts should be closed within
20 months of the month in which the Contracting Officer receives
evidence of physical completion.

b\. The paying office should close the contact files upon issuance of
the final payment voucher. The paying office shall furnish the
Contracting Officer written documentation of the final payment including
the voucher number, date, invoice number and date, and name and
signature of technician processing the payment.

c\. The contract file should not be closed if the contract is in
litigation or under appeal.

d\. Appendix Sample 10 Contract File Completion Statement may be used in
conjunction with contract completion.

**B. CLAUSES**

See FAST Procurement Toolbox for applicable clauses.

**C. FORMS**

See FAST Procurement Toolbox for applicable forms.

D.  **APPENDIX**

Sample 1 -- Contracting Officer's Technical Representative Delegation
Memorandum

Sample 2 -- Resident Engineer Delegation Memorandum

Sample 3 COTR/COR/RE Revocation Memorandum

Sample 4 COTR/COR/RE Redelegation Memorandum

Sample 5 Contractor Notice of COTR/COR/RE Redelegation

Sample 6 Stop Work Order

Sample 7 Novation Agreement

Sample 8 Change of Name Agreement

Sample 9 Checklist for Contract Files

Sample 10 Contract File Completion Statement

APPENDIX SAMPLE 1

COTR DELEGATION MEMORANDUM

You are hereby delegated authority to act as the Contracting Officer's
Technical Representative (COTR) for Contract
No*.*\[*[Insert]{.underline}*\]. As such your duties are to assist the
Contracting Officer in the administration of the contract through
performance and closeout. This delegation may be changed only by the
Contracting officer in writing. As the COTR, you shall represent the
Contracting Officer within the scope of the following authority,
responsibilities, and limitations:

[AUTHORITY]{.underline}:

As COTR, you have the authority to:

1\. Perform surveillance of the contract work and conduct inspections
that are necessary to assure compliance with the contract terms and
conditions. Resolve day to day matters within the scope of your
authority.

2\. Perform, or cause to be performed, inspection(s) necessary for the
acceptance of deliverables as stated in the contract and to require the
contractor to correct any deficiencies.

3\. Assist the contractor in interpreting the contract specifications or
technical requirements provided that any interpretation or clarification
that the COTR provides is within the limitations prescribed later in
this delegation.

4\. Certify invoices to the Contracting Officer for payment.

5.\*\* Obtain and maintain a listing of employees who will be working at
the site. The list is to be kept current by assuring that new employees
are added and employees who are terminated are deleted from the list.
This is important to the security of the facility and your list may be
used as a basis for background checks by the security office in the
relevant location. A copy of this list shall be provided to the security
office at least quarterly, and at any time a contractor employee is
added or deleted from the list.

(*\*\*This applies to services contracts only where the contractor will
work on a Government site.)*

[RESPONSIBILITIES]{.underline}:

As COTR, you have the responsibility to:

1\. Be familiar with and understand contract requirements (SOW,
specification, CLIN's and workbreakdown structure and implications of
contractor performance in relation to the contract requirements.

2\. Attend adequate COTR training.

3\. Establish a technical performance review program for evaluation of
the contractor's work.

4\. Coordinate with Contracting Officer whether support contractors have
signed nondisclosure forms and liaison agreement.

5\. Review the Contractor's performance of the technical requirements of
the contract in accordance with the contract terms, funding, conditions
and specifications. Notify the Contracting Officer, in writing, of any
indication that the terms of the contract are not being met.

6\. Monitor the contractor's compliance with safety and security
requirements.

7\. Report any observed fraud, waste or inefficies to the Contracting
Officer.

8\. Maintain liaison and direct communications with the Contractor and
the Contracting Officer. Meet with the Contractor or his designated
representative at the beginning of the contract to discuss working
methods and scheduling and as otherwise needed. Also serve as the
contact through which the contractor can relay questions and problems of
a technical nature to the Contracting Officer.

9\. Draft technical portions of Contracting Officer letters to the
contractor.

10\. Ensure appropriate confidentiality of contractor submissions
bearing proprietary markings.

11\. Review and evaluate the technical aspects of contractor proposals
and furnish evaluation comments and recommendations to the Contracting
Officer.

12\. Assist the Contracting Officer in negotiating supplemental
agreements.

13\. Advise the Contracting Officer on contractual matters of a
technical nature.

14\. Recommend needed change orders to the Contracting Officer when in
the best interest of the Government.

15\. Inform the Contracting Officer as to the status and progress of
performance under the contract.

16\. Alert the Contracting Officer to any potential or existing
problems.

17\. Submit reports the Contracting Officer requires to perform his/her
duties.

18\. Provide the Contracting Officer a copy of all technical
correspondence with the contractor.

19\. Furnish the Contracting Officer requests for waivers (whether
generated by Government or contractor personnel) along with supporting
paperwork.

20\. Furnish copies of written communication between you and the
contractor to the Contracting Officer.

21\. Furnish information on contractor performance as input to the past
performance data base or as otherwise requested by the Contracting
Officer.

22\. Report any discrepancies in payment vouchers to the Contracting
Officer. Provide documentation to support the representation.

23\. Maintain a file of all correspondence (or data) initiated or
received by you in connection with subject contract.

24\. Review all contractor-furnished reports.

25\. Conduct business with industry in a manner that is above reproach.

26\. Date stamp the receipt time of all vouchers or invoices.

27\. Return improper vouchers or invoices to the Contractor within 7
days of receipt.

28\. Seek guidance from the Contracting Officer for specific situations
not covered in this delegation.

[LIMITATIONS]{.underline}:

As COTR, you shall not:

1\. Make contractual commitments outside the scope of the contract or
execute or agree to modifications or take actions that would commit the
Government to a change in contract price, quality, quantity, or delivery
schedule.

2\. Sign any changes or modifications to contracts and/or delivery
order(s).

3\. Make determinations regarding issues of contractor liability that
may arise during contract performance. Such issues should be referred to
the Contracting Officer.

4\. Take part in a labor controversy or dispute involving the contractor
or its employees.

5\. Direct the contractor on how to perform the work.

6\. Issue stop-work orders.

7\. Supervise contractor employees implicitly or explicitly which could
constitute personal services.

8\. Engage in conduct prejudicial to the Government.

9\. Use public office for gain.

10\. Impede Government efficiency or economy.

11\. Lose independence or impartiality.

12 Make a Government decision outside official channels.

13\. Affect adversely the public's confidence in the Government.

The duties and responsibilities set forth herein are not intended to be
all inclusive. As COTR, you are required to consult with the Contracting
Officer when there are questions about your authority. This delegation
will remain in effect for the duration of the contract unless revoked,
in writing, by the Contracting Officer. You are not authorized to
redelegate your authority. If you have any questions concerning your
role as COTR, please contact me at \[*[insert phone
number]{.underline}*\]*.*

APPENDIX SAMPLE 2

RESIDENT ENGINEER DELEGATION MEMORANDUM

You are hereby designated as the authorized representative of the
undersigned Contracting Officer for the subject contract to assist the
Contracting Officer in administering the contract and protecting the
Government\'s interests in the actual performance of the contract work
by seeing that work is accomplished according to the specifications,
drawings, and contract. This delegation may be changed only by the
Contracting Officer in writing. As the Resident Engineer (RE), you shall
represent the Contracting Officer within the scope of the following
authority, responsibilities, and limitations:

[AUTHORITY]{.underline} - As the RE you have authority to:

Perform surveillance of the contract work and conduct inspections that
are necessary to assure compliance with the contract terms and
conditions. Resolve day to day matters within the scope of your
authority.

Inspect all work in progress and after completion. Such inspection may
extend to all or any part of the work and to the preparation,
fabrication, or manufacture of the contractor-furnished materials to be
used and incorporated in the job.

Notify the prime contractor of any failure of the work or materials to
conform to the contract, specifications, and drawings, and of any delays
in the schedule.

Stop or suspend work [only]{.underline} in life-threatening situations.

Approve or reject all progress schedules, material submittals, and
contractor-furnished materials that are required under the contract
terms.

Receive and review, within seven days after the close of each payroll
period, all prime and subcontractor certified payrolls; conduct and
record a sufficient number of interviews with laborers and mechanics on
Standard Form 1445, Labor Standards Interview, to insure that contractor
employees working at the job site are being paid in accordance with
labor provisions of the contract. The initial interviews are to be
conducted during the first 30 days of the contract and each 90 days
thereafter.

Certify invoices to the Contracting Officer for payment.

[RESPONSIBILITY]{.underline} - As RE you have the responsibility to:

Be familiar with and understand the contract requirements.

Keep the Contracting Officer informed of any technical or contractual
difficulties encountered, progress of the work and potential problem
areas under the contract.

Report to the Contracting Officer instances of contractor or
subcontractor discrimination against any employee or applicant for
employment because of race, creed, color, or national origin, or failure
to take affirmative action to prevent such discrimination.

Determine the amount and quality of the several kinds of work performed
and materials furnished which are to be paid under the monthly progress
payments.

Send the contractor\'s receipt for Government property delivered to the
contractor to the Contracting Officer within seven days after the
transfer of the property.

Furnish information on contractor performance as input to the past
performance data base or as otherwise requested by the Contracting
Officer.

Comply with agency codes of conduct.

[LIMITATIONS]{.underline} - As the RE, you shall not:

Make contractual commitments outside the scope of the contract or
execute or agree to modifications or take actions that would commit the
Government to a change in contract price, quality, quantity, or delivery
schedule.

Act as contractor\'s foreman, or perform other duties for the
contractor.

Direct the contractor on how to perform the work.

Supervise contractor employees implicitly or explicitly which could
constitute personal services.

Enter into or take part in any labor dispute, controversy, or trouble.

Settle or decide contractual matters in dispute.

Use public office for private gain.

Give preferential treatment to any person.

Impede Government efficiency or economy.

Lose complete independence or impartiality.

Make a Government decision outside your authority.

Affect adversely the confidence of the public in the integrity of the
Government.

For further information, please contact \[*[insert name, organization
code and phone number of the Contracting Officer.]{.underline}*\] I am
concurrently sending a copy of this memorandum to the Contractor to
notify him of this delegation.

APPENDIX SAMPLE 3

COTR/COR/RE REVOCATION MEMORANDUM

[COTR revocation notice:]{.underline}

This memo is to advise that effective \[*[insert date]{.underline}*\]
your delegation as COTR\* dated \[*[insert date]{.underline}*\] is
revoked. You will be succeeded by \[*[insert name]{.underline}*\] as of
the effective date of this revocation. Please assure that you provide
the COTR all records and documentation related to this contract.

\*Substitute COR or RE as appropriate.

APPENDIX SAMPLE 4

COTR/COR/RE REDELEGATION MEMORANDUM

Insert remainder of *C*OTR letter in Appendix Sample 1.\]

*\*Substitute COR or RE as appropriate.*

APPENDIX SAMPLE 5

SAMPLE CONTRACTOR NOTICE of COTR/COR/REDELEGATION

[\[*Insert Contractor Address*]{.underline}\]

Dear \[*[insert name]{.underline}*\]

In accordance with the enclosed memorandum*,* \[*[insert name of COTR
and organization code]{.underline}*\]*,* is hereby designated as the
Contracting Officer's Technical Officer\* (COTR) to assist the
Contracting Officer in the technical administration of contract
\[*[insert contract number and title]{.underline}*\]*.* This delegation
supersedes any and all previous COTR delegations under this contract.
The COTR has no authority to issue directions or enter into agreements
or make any change to the contract that would commit the Government to a
change in the contract price, quality, quantity, or delivery schedule.
Further, it shall not constitute a basis for any change in the contract
consideration or delivery schedule. All technical direction shall be in
writing.

Correspondence on technical matters which fall within the authority and
responsibility of the COTR, as previously defined, may be addressed
directly to the COTR at the following address:

Federal Aviation Administration

ATTN*:* [\[*Insert name, organization code and address*]{.underline}\]

Please direct correspondence on contractual matters to me and furnish me
copies of all other correspondence you direct to the COTR at the time of
issuance.

The contractor shall not accept oral or written instructions on
technical matters from sources other than the Contracting Officer or the
COTR performing within the limited authority cited herein.

If you have any questions pertaining to this matter, please call me on
\[*[insert phone number]{.underline}*\]*.*

Sincerely,

\[*[insert name of Contracting Officer]{.underline}*\]

*\*Substitute COR or RE as appropriate.*

APPENDIX SAMPLE 6

STOP-WORK ORDER

Pending a decision from the FAA, you are hereby instructed to stop all
work immediately and to make no further commitments under contract
\[*[insert number]{.underline}*\] pursuant to clause 3.10.1-9 entitled
"Stop-Work Order". Under the requirements of this clause, please take
steps necessary to minimize the incurrence of costs allocable to the
period of work stoppage and advise all subcontractors and vendors to do
the same. This stop-work order is in effect for 90\* days from the date
you receive this letter.

*\*A longer period may be indicated based upon mutual agreement of the
parties.*

## APPENDIX SAMPLE 7

NOVATION AGREEMENT

The \[*[insert name of transferor]{.underline}*\] (Transferor), a
corporation duly organized and existing under the laws of \[*[insert
state]{.underline}*\] with its principal office in \[*[insert city
here]{.underline}*\]; the \[*insert name of trasferee*\] (Transferee),
\[*if appropriate add \"formerly known as the* \[*insert former name*\]
a corporation duly organized and existing under the laws of \[*[insert
state]{.underline}*\] with its principal office in \[*[insert city
here]{.underline}*\]; and the United States of America (Government)
enter into this Agreement as of \[*[insert the date transfer of assets
became effective]{.underline}*\] under applicable State law.

\(a\) The parties agree to the following facts:

\(1\) The Government, represented by various Contracting Officers of the
[\[*insert name(s) of agency(ies)*]{.underline}\], has entered into
certain contracts with the Transferor, namely: \[*[insert contract or
purchase order identifications or delete \"namely\" and insert \"as
shown in the attached list marked \`Exhibit A\' and incorporated in this
Agreement by reference]{.underline}.\'\'*\] The term \"the contracts,\"
as used in this Agreement, means the above contracts and purchase orders
and all other contracts and purchase orders, including all
modifications, made between the Government and the Transferor before the
effective date of this Agreement (whether or not performance and payment
have been completed and releases executed if the Government or the
Transferor has any remaining rights, duties, or obligations under these
contracts and purchase orders). Included in the term \"the contracts\"
are also all modifications made under the terms and conditions of these
contracts and purchase orders between the Government and the Transferee,
on or after the effective date of this Agreement.

\(2\) As of \[[*insert date*\]]{.underline}, the Transferor has
transferred to the Transferee all the assets of the Transferor by virtue
of a \[*[insert term descriptive of the legal transaction involved
between the Transferor and the Transferee]{.underline}.*\]

\(3\) The Transferee has acquired all the assets of the Transferor by
virtue of the above transfer.

\(4\) The Transferee has assumed all obligations and liabilities of the
Transferor under the contracts by virtue of the above transfer.

\(5\) The Transferee is in a position to fully perform all obligations
that may exist under the contracts.

\(6\) It is consistent with the Government\'s interest to recognize the
Transferee as the successor party to the contracts.

\(7\) Evidence of the above transfer has been filed with the Government.

*[(When a change of name is also involved; e.g., a prior or concurrent
change of the Transferee\'s name, an appropriate statement shall be
inserted (see example in paragraph (8) below.)]{.underline}*

\(8\) A certificate dated [\[*insert date*]{.underline}\]*,* signed by
the Secretary of State of \[*[insert name of State]{.underline}*\]*, to
the effect that the corporate name of EFG Corporation* \[*insert name of
transferor*\] *was changed to XYZ Corporation* \[*insert name of
transferee*\] *on* \[*[insert date]{.underline}*\]*, has been filed with
the Government.*

\(b\) In Consideration of these facts, the Parties agree that by this
agreement\--

\(1\) The Transferor confirms the transfer to the Transferee, and waives
any claims and rights against the Government that it now has or may have
in the future in connection with the contracts.

\(2\) The Transferee agrees to be bound by and to perform each contract
in accordance with the conditions contained in the contracts. The
Transferee also assumes all obligations and liabilities of, and all
claims against, the Transferor under the contracts as if the Transferee
were the original party to the contracts.

\(3\) The Transferee ratifies all previous actions taken by the
Transferor with respect to the contracts, with the same force and effect
as if the action had been taken by the Transferee.

\(4\) The Government recognizes the Transferee as the Transferor\'s
successor in interest in and to the contracts. The Transferee by this
Agreement becomes entitled to all rights, titles, and interests of the
Transferor in and to the contracts as if the Transferee were the
original party to the contracts. Following the effective date of this
Agreement, the term \"Contractor,\" as used in the contracts, shall
refer to the Transferee.

\(5\) Except as expressly provided in this Agreement, nothing in it
shall be construed as a waiver of any rights of the Government against
the Transferor.

\(6\) All payments and reimbursements previously made by the Government
to the Transferor, and all other previous actions taken by the
Government under the contracts, shall be considered to have discharged
those parts of the Government\'s obligations under the contracts. All
payments and reimbursements made by the Government after the date of
this Agreement in the name of or to the Transferor shall have the same
force and effect as if made to the Transferee, and shall constitute a
complete discharge of the Government\'s obligations under the contracts,
to the extent of the amounts paid or reimbursed.

\(7\) The Transferor and the Transferee agree that the Government is not
obligated to pay or reimburse either of them for, or otherwise give
effect to, any costs, taxes, or other expenses, or any related
increases, directly or indirectly arising out of or resulting from the
transfer or this Agreement, other than those that the Government in the
absence of this transfer or Agreement would have been obligated to pay
or reimburse under the terms of the contracts.

\(8\) The Transferor guarantees payment of all liabilities and the
performance of all obligations that the Transferee\--

\(i\) Assumes under this Agreement; or

\(ii\) May undertake in the future should these contracts be modified
under their terms and conditions. The Transferor waives notice of, and
consents to, any such future modifications.

\(9\) The contracts shall remain in full force and effect, except as
modified by this Agreement. Each party has executed this Agreement as of
the day and year first above written.

UNITED STATES OF AMERICA,

By
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Title
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\[*[insert name of company]{.underline}*\],

By
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Title
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

(CORPORATE SEAL)

\[*[insert name of company]{.underline}*\],

By\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Title
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

CORPORATE SEAL

CERTIFICATE

I, \[*insert name of secretary*\], certify that I am the Secretary of
ABC Corporation, that \[*[insert name]{.underline}*\], who signed this
Agreement for this corporation, was then \[*insert information*\] of
this corporation; and that this Agreement was duly signed for and on
behalf of this corporation by authority of its governing body and within
the scope of its corporate powers.

Witness my hand and the seal of this corporation this day of
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ 19 \_\_\_\_.

### By \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

(CORPORATE SEAL)

CERTIFICATE

I, \[*[insert name]{.underline}*\], certify that I am the Secretary of
\[*[insert name of company]{.underline}*\], that \[*[insert
name]{.underline}*\], who signed this Agreement for this corporation,
was then \[*[insert information]{.underline}*\] of this corporation; and
that this Agreement was duly signed for and on behalf of this
corporation by authority of its governing body and within the scope of
its corporate powers. Witness my hand and the seal of this corporation
this day of \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_19\_\_\_.

By
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

CORPORATE SEAL

APPENDIX SAMPLE 8

CHANGE OF NAME AGREEMENT

The \[*[insert new name of company]{.underline}*\] (Contractor), a
corporation duly organized and existing under the laws of \[[insert
State\]]{.underline}, and the United States of America (Government),
enter into this Agreement as of \[*[insert date]{.underline}*\] when the
change of name became effective under applicable State law.

\(a\) The parties agree to the following facts:

\(1\) The Government, represented by various Contracting Officers of the
\[*[insert name(s) of agency(ies]{.underline})*\], has entered into
certain contracts and purchase orders with \[*[insert original name of
company]{.underline}*\], namely \[*[insert contract or purchase order
identifications; or delete \"namely\" and insert \"as shown in the
attached list marked \"Exhibit A]{.underline}*\'\'\] and incorporated in
this Agreement by reference.\'\' The term \"the contracts,\" as used in
this Agreement, means the above contracts and purchase orders and all
other contracts and purchase orders, including all modifications, made
by the Government and the Contractor before the effective date of this
Agreement (whether or not performance and payment have been completed
and releases executed if the Government or the Contractor has any
remaining rights, duties, or obligations under these contracts and
purchase orders).

\(2\) \[*[Insert former name of company]{.underline}*\], by an amendment
to its certificate of incorporation, dated \[*insert date*\], has
changed its corporate name to \[*[insert new name of
company]{.underline}*\].

\(3\) This amendment accomplishes a change of corporate name only and
all rights and obligations of the Government and of the Contractor under
the contracts are unaffected by this change.

\(4\) Documentary evidence of this change of corporate name has been
filed with the Government.

\(b\) In consideration of these facts, the parties agree that\--

\(1\) The contracts covered by this Agreement are amended by
substituting the name \[insert new name of company\] for the name
\[*[insert original name of company]{.underline}*\] wherever it appears
in the contracts; and

\(2\) Each party has executed this Agreement as of the day and year
first above written.

United States of America,

By
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Title
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\[*[Insert new name of company]{.underline}*\]

By
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Title
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Corporate Seal

Certificate

I, \[*[insert name]{.underline}*\] , certify that I am the Secretary of
\[*[insert new name of company]{.underline}*\]; that \[*[insert
name]{.underline}*\], who signed this Agreement for this corporation,
was then \[*[insert information]{.underline}*\] of this corporation; and
that this Agreement was duly signed for and on behalf of this
corporation by authority of its governing body and within the scope of
its corporate powers. Witness my hand and the seal of this corporation
this \[*[insert number]{.underline}*\] day of \[*insert month*\]
19\[*[insert year]{.underline}*\].

By
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Corporate Seal

APPENDIX SAMPLE 9

CHECKLIST FOR CONTRACT FILE

> **[Instructions]{.underline}:** Check or insert information into the
> appropriate box.
>
> \*This checklist may be adapted as needed.

+----+-------+---+---+------------------------------------------------+
| ** |       |   |   |                                                |
| I. |       |   |   |                                                |
| P  |       |   |   |                                                |
| RE |       |   |   |                                                |
| -S |       |   |   |                                                |
| CR |       |   |   |                                                |
| EE |       |   |   |                                                |
| NI |       |   |   |                                                |
| NG |       |   |   |                                                |
| I  |       |   |   |                                                |
| NF |       |   |   |                                                |
| OR |       |   |   |                                                |
| MA |       |   |   |                                                |
| TI |       |   |   |                                                |
| ON |       |   |   |                                                |
| R  |       |   |   |                                                |
| EQ |       |   |   |                                                |
| UE |       |   |   |                                                |
| ST |       |   |   |                                                |
| ** |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| ** | **    | * | * | **ITEM**                                       |
| IT | YES** | * | * |                                                |
| EM |       | N | N |                                                |
| ** | **TAB | O | / |                                                |
|    | NO.** | * | A |                                                |
| *  |       | * | * |                                                |
| *N |       |   | * |                                                |
| O. |       |   |   |                                                |
| ** |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   | Names of IPT members, organizations and phone  |
|    |       |   |   | numbers                                        |
+----+-------+---+---+------------------------------------------------+
| 2  |       |   |   | Procurement Planning Documents (3.2.1.2.2 and  |
|    |       |   |   | 3.2.1.3.10)                                    |
+----+-------+---+---+------------------------------------------------+
| 3  |       |   |   | Coordination with Small Business Utilization   |
|    |       |   |   | Staff (3.2.1.3.4)                              |
+----+-------+---+---+------------------------------------------------+
| 4  |       |   |   | Coordination with Quality Assurance            |
|    |       |   |   | (3.2.1.3.5)                                    |
+----+-------+---+---+------------------------------------------------+
| 5  |       |   |   | PR/Modifications with Funding Approval         |
+----+-------+---+---+------------------------------------------------+
| 6  |       |   |   | CDRL's/Specifications/Statement of Work        |
+----+-------+---+---+------------------------------------------------+
| 7  |       |   |   | Independent Government Cost Estimate           |
+----+-------+---+---+------------------------------------------------+
| 8  |       |   |   | Market Survey and Results                      |
+----+-------+---+---+------------------------------------------------+
| 9  |       |   |   | Single Source Approval (3.2.1.3.8              |
|    |       |   |   | &3.2.2.4.1.2)                                  |
+----+-------+---+---+------------------------------------------------+
| 10 |       |   |   | Draft Screening Information Request and        |
|    |       |   |   | Comments                                       |
+----+-------+---+---+------------------------------------------------+
| 11 |       |   |   | Other:                                         |
+----+-------+---+---+------------------------------------------------+
| 12 |       |   |   | Evaluation Plan/Scoring Methodology            |
+----+-------+---+---+------------------------------------------------+
| 13 |       |   |   | Evaluation Criteria (3.2.2.3.1.2.3)            |
+----+-------+---+---+------------------------------------------------+
| 14 |       |   |   | Legal Review                                   |
+----+-------+---+---+------------------------------------------------+
| 15 |       |   |   | Other Reviews/Approvals                        |
+----+-------+---+---+------------------------------------------------+
| 16 |       |   |   | SSO Approval of Evaluation Plan                |
|    |       |   |   | (3.2.2.3.1.2.3)                                |
+----+-------+---+---+------------------------------------------------+
| 17 |       |   |   | Mailing List for Screening Information Request |
+----+-------+---+---+------------------------------------------------+
| 18 |       |   |   | Public Announcement (\>\$100K) (3.2.2.2)       |
+----+-------+---+---+------------------------------------------------+
| 19 |       |   |   | List of Evaluators/Advisors                    |
+----+-------+---+---+------------------------------------------------+
| 20 |       |   |   | Signed Non-Disclosure Statements (3.1.6)       |
+----+-------+---+---+------------------------------------------------+
| 21 |       |   |   | Bidders' Mailing List/Qualified Vendor's List  |
+----+-------+---+---+------------------------------------------------+
| 22 |       |   |   | Requests for SIR                               |
+----+-------+---+---+------------------------------------------------+
| 23 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 24 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 25 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 26 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 27 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 28 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 29 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 30 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 31 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+

+----+-------+---+---+---+---+---+------------------------------------------------+
| *  |       |   |   |   |   |   |                                                |
| *I |       |   |   |   |   |   |                                                |
| I. |       |   |   |   |   |   |                                                |
| I  |       |   |   |   |   |   |                                                |
| NI |       |   |   |   |   |   |                                                |
| TI |       |   |   |   |   |   |                                                |
| AL |       |   |   |   |   |   |                                                |
| S  |       |   |   |   |   |   |                                                |
| CR |       |   |   |   |   |   |                                                |
| EE |       |   |   |   |   |   |                                                |
| NI |       |   |   |   |   |   |                                                |
| NG |       |   |   |   |   |   |                                                |
| I  |       |   |   |   |   |   |                                                |
| NF |       |   |   |   |   |   |                                                |
| OR |       |   |   |   |   |   |                                                |
| MA |       |   |   |   |   |   |                                                |
| TI |       |   |   |   |   |   |                                                |
| ON |       |   |   |   |   |   |                                                |
| R  |       |   |   |   |   |   |                                                |
| EQ |       |   |   |   |   |   |                                                |
| UE |       |   |   |   |   |   |                                                |
| ST |       |   |   |   |   |   |                                                |
| ** |       |   |   |   |   |   |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| ** | **    |   | * |   | * |   | **ITEM**                                       |
| IT | YES** |   | * |   | * |   |                                                |
| EM |       |   | N |   | N |   |                                                |
| ** | **TAB |   | O |   | / |   |                                                |
|    | NO.** |   | * |   | A |   |                                                |
| *  |       |   | * |   | * |   |                                                |
| *N |       |   |   |   | * |   |                                                |
| O. |       |   |   |   |   |   |                                                |
| ** |       |   |   |   |   |   |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| 40 |       |   |   |   |   |   | Screening Information Request and Amendments   |
+----+-------+---+---+---+---+---+------------------------------------------------+
| 41 |       |   |   |   |   |   | Pre-Submittal Conference (3.2.2.3.1.2.2)       |
+----+-------+---+---+---+---+---+------------------------------------------------+
| 42 |       |   |   |   |   |   | Conflict of Interest Statements (3.1.5)        |
+----+-------+---+---+---+---+---+------------------------------------------------+
| 43 |       |   |   |   |   |   | Proposals Received (List Types of Proposals)   |
+----+-------+---+---+---+---+---+------------------------------------------------+
| 44 |       |   |   |   |   |   | Communications With Offerors (3.2.2.3.1.2.3)   |
+----+-------+---+---+---+---+---+------------------------------------------------+
| *  |       |   |   |   |   |   | *Offeror 1*                                    |
| 44 |       |   |   |   |   |   |                                                |
| a* |       |   |   |   |   |   |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| *  |       |   |   |   |   |   | *Offeror 2*                                    |
| 44 |       |   |   |   |   |   |                                                |
| b* |       |   |   |   |   |   |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| *  |       |   |   |   |   |   | *Offeror 3*                                    |
| 44 |       |   |   |   |   |   |                                                |
| c* |       |   |   |   |   |   |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| *  |       |   |   |   |   |   | *Offeror 4*                                    |
| 44 |       |   |   |   |   |   |                                                |
| d* |       |   |   |   |   |   |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| *  |       |   |   |   |   |   | *Offeror 5*                                    |
| 44 |       |   |   |   |   |   |                                                |
| e* |       |   |   |   |   |   |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| 45 |       |   |   |   |   |   | Evaluation Results                             |
+----+-------+---+---+---+---+---+------------------------------------------------+
| *  |       |   |   |   |   |   | *Technical*                                    |
| 45 |       |   |   |   |   |   |                                                |
| a* |       |   |   |   |   |   |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| *  |       |   |   |   |   |   | *Product Testing*                              |
| 45 |       |   |   |   |   |   |                                                |
| b* |       |   |   |   |   |   |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| *  |       |   |   |   |   |   | *Cost*                                         |
| 45 |       |   |   |   |   |   |                                                |
| c* |       |   |   |   |   |   |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| *  |       |   |   |   |   |   |                                                |
| 45 |       |   |   |   |   |   |                                                |
| d* |       |   |   |   |   |   |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| *  |       |   |   |   |   |   |                                                |
| 45 |       |   |   |   |   |   |                                                |
| e* |       |   |   |   |   |   |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| 46 |       |   |   |   |   |   | IPT Evaluation Report (3.2.2.3.1.3)            |
+----+-------+---+---+---+---+---+------------------------------------------------+
| 47 |       |   |   |   |   |   | SSO Screening Decision (3.2.2.3.1.2.5)         |
+----+-------+---+---+---+---+---+------------------------------------------------+
| 48 |       |   |   |   |   |   | Notices to Unsuccessful Offerors               |
|    |       |   |   |   |   |   | (3.2.2.3.1.2.5)                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| 49 |       |   |   |   |   |   |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| 50 |       |   |   |   |   |   |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| ** |       |   |   |   |   |   |                                                |
| II |       |   |   |   |   |   |                                                |
| I. |       |   |   |   |   |   |                                                |
| AD |       |   |   |   |   |   |                                                |
| DI |       |   |   |   |   |   |                                                |
| TI |       |   |   |   |   |   |                                                |
| ON |       |   |   |   |   |   |                                                |
| AL |       |   |   |   |   |   |                                                |
| S  |       |   |   |   |   |   |                                                |
| CR |       |   |   |   |   |   |                                                |
| EE |       |   |   |   |   |   |                                                |
| NI |       |   |   |   |   |   |                                                |
| NG |       |   |   |   |   |   |                                                |
| I  |       |   |   |   |   |   |                                                |
| NF |       |   |   |   |   |   |                                                |
| OR |       |   |   |   |   |   |                                                |
| MA |       |   |   |   |   |   |                                                |
| TI |       |   |   |   |   |   |                                                |
| ON |       |   |   |   |   |   |                                                |
| R  |       |   |   |   |   |   |                                                |
| EQ |       |   |   |   |   |   |                                                |
| UE |       |   |   |   |   |   |                                                |
| ST |       |   |   |   |   |   |                                                |
| ** |       |   |   |   |   |   |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| ** | **    | * |   | * |   | * |                                                |
| IT | YES** | * |   | * |   | * |                                                |
| EM |       | N |   | N |   | I |                                                |
| ** | **TAB | O |   | / |   | T |                                                |
|    | NO.** | * |   | A |   | E |                                                |
| *  |       | * |   | * |   | M |                                                |
| *N |       |   |   | * |   | * |                                                |
| O. |       |   |   |   |   | * |                                                |
| ** |       |   |   |   |   |   |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| 60 |       |   |   |   |   | S |                                                |
|    |       |   |   |   |   | u |                                                |
|    |       |   |   |   |   | b |                                                |
|    |       |   |   |   |   | s |                                                |
|    |       |   |   |   |   | e |                                                |
|    |       |   |   |   |   | q |                                                |
|    |       |   |   |   |   | u |                                                |
|    |       |   |   |   |   | e |                                                |
|    |       |   |   |   |   | n |                                                |
|    |       |   |   |   |   | t |                                                |
|    |       |   |   |   |   | S |                                                |
|    |       |   |   |   |   | c |                                                |
|    |       |   |   |   |   | r |                                                |
|    |       |   |   |   |   | e |                                                |
|    |       |   |   |   |   | e |                                                |
|    |       |   |   |   |   | n |                                                |
|    |       |   |   |   |   | i |                                                |
|    |       |   |   |   |   | n |                                                |
|    |       |   |   |   |   | g |                                                |
|    |       |   |   |   |   | I |                                                |
|    |       |   |   |   |   | n |                                                |
|    |       |   |   |   |   | f |                                                |
|    |       |   |   |   |   | o |                                                |
|    |       |   |   |   |   | r |                                                |
|    |       |   |   |   |   | m |                                                |
|    |       |   |   |   |   | a |                                                |
|    |       |   |   |   |   | t |                                                |
|    |       |   |   |   |   | i |                                                |
|    |       |   |   |   |   | o |                                                |
|    |       |   |   |   |   | n |                                                |
|    |       |   |   |   |   | R |                                                |
|    |       |   |   |   |   | e |                                                |
|    |       |   |   |   |   | q |                                                |
|    |       |   |   |   |   | u |                                                |
|    |       |   |   |   |   | e |                                                |
|    |       |   |   |   |   | s |                                                |
|    |       |   |   |   |   | t |                                                |
|    |       |   |   |   |   | a |                                                |
|    |       |   |   |   |   | n |                                                |
|    |       |   |   |   |   | d |                                                |
|    |       |   |   |   |   | A |                                                |
|    |       |   |   |   |   | m |                                                |
|    |       |   |   |   |   | e |                                                |
|    |       |   |   |   |   | n |                                                |
|    |       |   |   |   |   | d |                                                |
|    |       |   |   |   |   | m |                                                |
|    |       |   |   |   |   | e |                                                |
|    |       |   |   |   |   | n |                                                |
|    |       |   |   |   |   | t |                                                |
|    |       |   |   |   |   | s |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| 61 |       |   |   |   |   | P |                                                |
|    |       |   |   |   |   | r |                                                |
|    |       |   |   |   |   | o |                                                |
|    |       |   |   |   |   | p |                                                |
|    |       |   |   |   |   | o |                                                |
|    |       |   |   |   |   | s |                                                |
|    |       |   |   |   |   | a |                                                |
|    |       |   |   |   |   | l |                                                |
|    |       |   |   |   |   | s |                                                |
|    |       |   |   |   |   | R |                                                |
|    |       |   |   |   |   | e |                                                |
|    |       |   |   |   |   | c |                                                |
|    |       |   |   |   |   | e |                                                |
|    |       |   |   |   |   | i |                                                |
|    |       |   |   |   |   | v |                                                |
|    |       |   |   |   |   | e |                                                |
|    |       |   |   |   |   | d |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| 62 |       |   |   |   |   | C |                                                |
|    |       |   |   |   |   | o |                                                |
|    |       |   |   |   |   | m |                                                |
|    |       |   |   |   |   | m |                                                |
|    |       |   |   |   |   | u |                                                |
|    |       |   |   |   |   | n |                                                |
|    |       |   |   |   |   | i |                                                |
|    |       |   |   |   |   | c |                                                |
|    |       |   |   |   |   | a |                                                |
|    |       |   |   |   |   | t |                                                |
|    |       |   |   |   |   | i |                                                |
|    |       |   |   |   |   | o |                                                |
|    |       |   |   |   |   | n |                                                |
|    |       |   |   |   |   | s |                                                |
|    |       |   |   |   |   | W |                                                |
|    |       |   |   |   |   | i |                                                |
|    |       |   |   |   |   | t |                                                |
|    |       |   |   |   |   | h |                                                |
|    |       |   |   |   |   | O |                                                |
|    |       |   |   |   |   | f |                                                |
|    |       |   |   |   |   | f |                                                |
|    |       |   |   |   |   | e |                                                |
|    |       |   |   |   |   | r |                                                |
|    |       |   |   |   |   | o |                                                |
|    |       |   |   |   |   | r |                                                |
|    |       |   |   |   |   | s |                                                |
|    |       |   |   |   |   | ( |                                                |
|    |       |   |   |   |   | 3 |                                                |
|    |       |   |   |   |   | . |                                                |
|    |       |   |   |   |   | 2 |                                                |
|    |       |   |   |   |   | . |                                                |
|    |       |   |   |   |   | 2 |                                                |
|    |       |   |   |   |   | . |                                                |
|    |       |   |   |   |   | 3 |                                                |
|    |       |   |   |   |   | . |                                                |
|    |       |   |   |   |   | 1 |                                                |
|    |       |   |   |   |   | . |                                                |
|    |       |   |   |   |   | 2 |                                                |
|    |       |   |   |   |   | . |                                                |
|    |       |   |   |   |   | 3 |                                                |
|    |       |   |   |   |   | ) |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| *  |       |   |   |   |   | O |                                                |
| 62 |       |   |   |   |   | f |                                                |
| a* |       |   |   |   |   | f |                                                |
|    |       |   |   |   |   | e |                                                |
|    |       |   |   |   |   | r |                                                |
|    |       |   |   |   |   | o |                                                |
|    |       |   |   |   |   | r |                                                |
|    |       |   |   |   |   | 1 |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| *  |       |   |   |   |   | * |                                                |
| 62 |       |   |   |   |   | O |                                                |
| b* |       |   |   |   |   | f |                                                |
|    |       |   |   |   |   | f |                                                |
|    |       |   |   |   |   | e |                                                |
|    |       |   |   |   |   | r |                                                |
|    |       |   |   |   |   | o |                                                |
|    |       |   |   |   |   | r |                                                |
|    |       |   |   |   |   | 2 |                                                |
|    |       |   |   |   |   | * |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| *  |       |   |   |   |   | * |                                                |
| 62 |       |   |   |   |   | O |                                                |
| c* |       |   |   |   |   | f |                                                |
|    |       |   |   |   |   | f |                                                |
|    |       |   |   |   |   | e |                                                |
|    |       |   |   |   |   | r |                                                |
|    |       |   |   |   |   | o |                                                |
|    |       |   |   |   |   | r |                                                |
|    |       |   |   |   |   | 3 |                                                |
|    |       |   |   |   |   | * |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| *  |       |   |   |   |   | * |                                                |
| 62 |       |   |   |   |   | O |                                                |
| d* |       |   |   |   |   | f |                                                |
|    |       |   |   |   |   | f |                                                |
|    |       |   |   |   |   | e |                                                |
|    |       |   |   |   |   | r |                                                |
|    |       |   |   |   |   | o |                                                |
|    |       |   |   |   |   | r |                                                |
|    |       |   |   |   |   | 4 |                                                |
|    |       |   |   |   |   | * |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| 63 |       |   |   |   |   | E |                                                |
|    |       |   |   |   |   | v |                                                |
|    |       |   |   |   |   | a |                                                |
|    |       |   |   |   |   | l |                                                |
|    |       |   |   |   |   | u |                                                |
|    |       |   |   |   |   | a |                                                |
|    |       |   |   |   |   | t |                                                |
|    |       |   |   |   |   | i |                                                |
|    |       |   |   |   |   | o |                                                |
|    |       |   |   |   |   | n |                                                |
|    |       |   |   |   |   | R |                                                |
|    |       |   |   |   |   | e |                                                |
|    |       |   |   |   |   | s |                                                |
|    |       |   |   |   |   | u |                                                |
|    |       |   |   |   |   | l |                                                |
|    |       |   |   |   |   | t |                                                |
|    |       |   |   |   |   | s |                                                |
|    |       |   |   |   |   | : |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| *  |       |   |   |   |   | * |                                                |
| 63 |       |   |   |   |   | T |                                                |
| a* |       |   |   |   |   | e |                                                |
|    |       |   |   |   |   | c |                                                |
|    |       |   |   |   |   | h |                                                |
|    |       |   |   |   |   | n |                                                |
|    |       |   |   |   |   | i |                                                |
|    |       |   |   |   |   | c |                                                |
|    |       |   |   |   |   | a |                                                |
|    |       |   |   |   |   | l |                                                |
|    |       |   |   |   |   | * |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| *  |       |   |   |   |   | * |                                                |
| 63 |       |   |   |   |   | P |                                                |
| b* |       |   |   |   |   | r |                                                |
|    |       |   |   |   |   | o |                                                |
|    |       |   |   |   |   | d |                                                |
|    |       |   |   |   |   | u |                                                |
|    |       |   |   |   |   | c |                                                |
|    |       |   |   |   |   | t |                                                |
|    |       |   |   |   |   | T |                                                |
|    |       |   |   |   |   | e |                                                |
|    |       |   |   |   |   | s |                                                |
|    |       |   |   |   |   | t |                                                |
|    |       |   |   |   |   | i |                                                |
|    |       |   |   |   |   | n |                                                |
|    |       |   |   |   |   | g |                                                |
|    |       |   |   |   |   | * |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| *  |       |   |   |   |   | * |                                                |
| 63 |       |   |   |   |   | C |                                                |
| c* |       |   |   |   |   | o |                                                |
|    |       |   |   |   |   | s |                                                |
|    |       |   |   |   |   | t |                                                |
|    |       |   |   |   |   | * |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| *  |       |   |   |   |   |   |                                                |
| 63 |       |   |   |   |   |   |                                                |
| d* |       |   |   |   |   |   |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| *  |       |   |   |   |   |   |                                                |
| 63 |       |   |   |   |   |   |                                                |
| e* |       |   |   |   |   |   |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| 64 |       |   |   |   |   | I |                                                |
|    |       |   |   |   |   | P |                                                |
|    |       |   |   |   |   | T |                                                |
|    |       |   |   |   |   | E |                                                |
|    |       |   |   |   |   | v |                                                |
|    |       |   |   |   |   | a |                                                |
|    |       |   |   |   |   | l |                                                |
|    |       |   |   |   |   | u |                                                |
|    |       |   |   |   |   | a |                                                |
|    |       |   |   |   |   | t |                                                |
|    |       |   |   |   |   | i |                                                |
|    |       |   |   |   |   | o |                                                |
|    |       |   |   |   |   | n |                                                |
|    |       |   |   |   |   | R |                                                |
|    |       |   |   |   |   | e |                                                |
|    |       |   |   |   |   | p |                                                |
|    |       |   |   |   |   | o |                                                |
|    |       |   |   |   |   | r |                                                |
|    |       |   |   |   |   | t |                                                |
|    |       |   |   |   |   | ( |                                                |
|    |       |   |   |   |   | 3 |                                                |
|    |       |   |   |   |   | . |                                                |
|    |       |   |   |   |   | 2 |                                                |
|    |       |   |   |   |   | . |                                                |
|    |       |   |   |   |   | 2 |                                                |
|    |       |   |   |   |   | . |                                                |
|    |       |   |   |   |   | 3 |                                                |
|    |       |   |   |   |   | . |                                                |
|    |       |   |   |   |   | 1 |                                                |
|    |       |   |   |   |   | . |                                                |
|    |       |   |   |   |   | 3 |                                                |
|    |       |   |   |   |   | ) |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| 65 |       |   |   |   |   | S |                                                |
|    |       |   |   |   |   | S |                                                |
|    |       |   |   |   |   | O |                                                |
|    |       |   |   |   |   | S |                                                |
|    |       |   |   |   |   | c |                                                |
|    |       |   |   |   |   | r |                                                |
|    |       |   |   |   |   | e |                                                |
|    |       |   |   |   |   | e |                                                |
|    |       |   |   |   |   | n |                                                |
|    |       |   |   |   |   | i |                                                |
|    |       |   |   |   |   | n |                                                |
|    |       |   |   |   |   | g |                                                |
|    |       |   |   |   |   | d |                                                |
|    |       |   |   |   |   | e |                                                |
|    |       |   |   |   |   | c |                                                |
|    |       |   |   |   |   | i |                                                |
|    |       |   |   |   |   | s |                                                |
|    |       |   |   |   |   | i |                                                |
|    |       |   |   |   |   | o |                                                |
|    |       |   |   |   |   | n |                                                |
|    |       |   |   |   |   | ( |                                                |
|    |       |   |   |   |   | 3 |                                                |
|    |       |   |   |   |   | . |                                                |
|    |       |   |   |   |   | 2 |                                                |
|    |       |   |   |   |   | . |                                                |
|    |       |   |   |   |   | 2 |                                                |
|    |       |   |   |   |   | . |                                                |
|    |       |   |   |   |   | 3 |                                                |
|    |       |   |   |   |   | . |                                                |
|    |       |   |   |   |   | 1 |                                                |
|    |       |   |   |   |   | . |                                                |
|    |       |   |   |   |   | 2 |                                                |
|    |       |   |   |   |   | . |                                                |
|    |       |   |   |   |   | 5 |                                                |
|    |       |   |   |   |   | ) |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+
| 66 |       |   |   |   |   | N |                                                |
|    |       |   |   |   |   | o |                                                |
|    |       |   |   |   |   | t |                                                |
|    |       |   |   |   |   | i |                                                |
|    |       |   |   |   |   | c |                                                |
|    |       |   |   |   |   | e |                                                |
|    |       |   |   |   |   | s |                                                |
|    |       |   |   |   |   | t |                                                |
|    |       |   |   |   |   | o |                                                |
|    |       |   |   |   |   | U |                                                |
|    |       |   |   |   |   | n |                                                |
|    |       |   |   |   |   | s |                                                |
|    |       |   |   |   |   | u |                                                |
|    |       |   |   |   |   | c |                                                |
|    |       |   |   |   |   | c |                                                |
|    |       |   |   |   |   | e |                                                |
|    |       |   |   |   |   | s |                                                |
|    |       |   |   |   |   | s |                                                |
|    |       |   |   |   |   | f |                                                |
|    |       |   |   |   |   | u |                                                |
|    |       |   |   |   |   | l |                                                |
|    |       |   |   |   |   | O |                                                |
|    |       |   |   |   |   | f |                                                |
|    |       |   |   |   |   | f |                                                |
|    |       |   |   |   |   | e |                                                |
|    |       |   |   |   |   | r |                                                |
|    |       |   |   |   |   | o |                                                |
|    |       |   |   |   |   | r |                                                |
|    |       |   |   |   |   | s |                                                |
|    |       |   |   |   |   | ( |                                                |
|    |       |   |   |   |   | 3 |                                                |
|    |       |   |   |   |   | . |                                                |
|    |       |   |   |   |   | 2 |                                                |
|    |       |   |   |   |   | . |                                                |
|    |       |   |   |   |   | 2 |                                                |
|    |       |   |   |   |   | . |                                                |
|    |       |   |   |   |   | 3 |                                                |
|    |       |   |   |   |   | . |                                                |
|    |       |   |   |   |   | 1 |                                                |
|    |       |   |   |   |   | . |                                                |
|    |       |   |   |   |   | 2 |                                                |
|    |       |   |   |   |   | . |                                                |
|    |       |   |   |   |   | 5 |                                                |
|    |       |   |   |   |   | ) |                                                |
+----+-------+---+---+---+---+---+------------------------------------------------+

+----+-------+---+---+------------------------------------------------+
| *  |       |   |   |                                                |
| *I |       |   |   |                                                |
| V. |       |   |   |                                                |
| R  |       |   |   |                                                |
| EQ |       |   |   |                                                |
| UE |       |   |   |                                                |
| ST |       |   |   |                                                |
| F  |       |   |   |                                                |
| OR |       |   |   |                                                |
| O  |       |   |   |                                                |
| FF |       |   |   |                                                |
| ER |       |   |   |                                                |
| ** |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| ** | **    | * | * | **ITEM**                                       |
| IT | YES** | * | * |                                                |
| EM |       | N | N |                                                |
| ** | **TAB | O | / |                                                |
|    | NO.** | * | A |                                                |
| *  |       | * | * |                                                |
| *N |       |   | * |                                                |
| O. |       |   |   |                                                |
| ** |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 80 |       |   |   | Request for Offer (3.2.2.3.1.2.1)              |
+----+-------+---+---+------------------------------------------------+
| 81 |       |   |   | Offers Received                                |
+----+-------+---+---+------------------------------------------------+
| 82 |       |   |   | Final Evaluation Results                       |
+----+-------+---+---+------------------------------------------------+
| *  |       |   |   | *Technical*                                    |
| 82 |       |   |   |                                                |
| a* |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| *  |       |   |   | *Cost*                                         |
| 82 |       |   |   |                                                |
| b* |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| *  |       |   |   |                                                |
| 82 |       |   |   |                                                |
| c* |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 83 |       |   |   | Responsibility/Preaward Survey Information     |
|    |       |   |   | (3.2.2)                                        |
+----+-------+---+---+------------------------------------------------+
| 84 |       |   |   | Debarment and Suspension Check                 |
+----+-------+---+---+------------------------------------------------+
| 85 |       |   |   | Equal Employment Opportunity Clearance         |
|    |       |   |   | (3.6.2.1)                                      |
+----+-------+---+---+------------------------------------------------+
| 86 |       |   |   | Cost or Pricing Data (3.2.3.3.1)               |
+----+-------+---+---+------------------------------------------------+
| 87 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 88 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 89 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| ** |       |   |   |                                                |
| V. |       |   |   |                                                |
| A  |       |   |   |                                                |
| WA |       |   |   |                                                |
| RD |       |   |   |                                                |
| ** |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| ** | **    | * | * | **ITEM**                                       |
| IT | YES** | * | * |                                                |
| EM |       | N | N |                                                |
| ** | **TAB | O | / |                                                |
|    | NO.** | * | A |                                                |
| *  |       | * | * |                                                |
| *N |       |   | * |                                                |
| O. |       |   |   |                                                |
| ** |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 90 |       |   |   | SSO Selection Decision (3.2.2.3.1.2.5)         |
+----+-------+---+---+------------------------------------------------+
| 91 |       |   |   | Notices to Unsuccessful Offerors(3.2.2.3.1.4)  |
+----+-------+---+---+------------------------------------------------+
| 92 |       |   |   | Award Notice (3.2.2.3.1.4)                     |
+----+-------+---+---+------------------------------------------------+
| 93 |       |   |   | Signed Contract                                |
+----+-------+---+---+------------------------------------------------+
| 94 |       |   |   | Subcontracting Plan                            |
+----+-------+---+---+------------------------------------------------+
| 95 |       |   |   | Contract Distribution Record                   |
+----+-------+---+---+------------------------------------------------+
| 96 |       |   |   | Public Award Notice (3.13.1)                   |
+----+-------+---+---+------------------------------------------------+
| 97 |       |   |   | Congressional Award Notice (3.13.1)            |
+----+-------+---+---+------------------------------------------------+
| 98 |       |   |   | Debriefings (3.2.2.3.1.4 and 3.2.2.3.1.2.5))   |
+----+-------+---+---+------------------------------------------------+
| 99 |       |   |   | Lessons Learned (3.2.2.3.1.5)                  |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   |                                                |
| 00 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   |                                                |
| 01 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   |                                                |
| 02 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   |                                                |
| 03 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   |                                                |
| 04 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   |                                                |
| 05 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| *  |       |   |   |                                                |
| *V |       |   |   |                                                |
| I. |       |   |   |                                                |
| PR |       |   |   |                                                |
| OT |       |   |   |                                                |
| ES |       |   |   |                                                |
| TS |       |   |   |                                                |
| ** |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| ** | **    | * | * | **ITEM**                                       |
| IT | YES** | * | * |                                                |
| EM |       | N | N |                                                |
| ** | **TAB | O | / |                                                |
|    | NO.** | * | A |                                                |
| *  |       | * | * |                                                |
| *N |       |   | * |                                                |
| O. |       |   |   |                                                |
| ** |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   | Pro                                            |
| 20 |       |   |   | tester\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   | Pro                                            |
| 21 |       |   |   | tester\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   |                                                |
| 22 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   |                                                |
| 23 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+

+----+-------+---+---+------------------------------------------------+
| ** |       |   |   |                                                |
| VI |       |   |   |                                                |
| I. |       |   |   |                                                |
| AD |       |   |   |                                                |
| MI |       |   |   |                                                |
| NI |       |   |   |                                                |
| ST |       |   |   |                                                |
| RA |       |   |   |                                                |
| TI |       |   |   |                                                |
| ON |       |   |   |                                                |
| ** |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| ** | **    | * | * | **ITEM**                                       |
| IT | YES** | * | * |                                                |
| EM |       | N | N |                                                |
| ** | **TAB | O | / |                                                |
|    | NO.** | * | A |                                                |
| *  |       | * | * |                                                |
| *N |       |   | * |                                                |
| O. |       |   |   |                                                |
| ** |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   | CIS Information                                |
| 30 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   | Post Award Conference                          |
| 31 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   | Delegation of Contract Administration          |
| 32 |       |   |   | Authority                                      |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   | Delegations of Authority to COTR/COR/RE,       |
| 33 |       |   |   | etc.(3.10.1)                                   |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   | Delegation of Property Administration          |
| 34 |       |   |   | Authority                                      |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   | Government-Furnished or Contractor-Acquired    |
| 35 |       |   |   | Property (3.10.3)                              |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   | Contractual Correspondence                     |
| 36 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   | Technical Correspondence                       |
| 37 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   | Past Performance Information (3.2.2.9)         |
| 38 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   | Lessons Learned Input                          |
| 39 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   | Contractor Reports                             |
| 40 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   | Freedom of Information Requests                |
| 41 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   |                                                |
| 42 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   |                                                |
| 43 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   |                                                |
| 44 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   |                                                |
| 45 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   |                                                |
| 46 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   |                                                |
| 47 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| *  |       |   |   |                                                |
| *V |       |   |   |                                                |
| II |       |   |   |                                                |
| I. |       |   |   |                                                |
| M  |       |   |   |                                                |
| IS |       |   |   |                                                |
| CE |       |   |   |                                                |
| LL |       |   |   |                                                |
| AN |       |   |   |                                                |
| EO |       |   |   |                                                |
| US |       |   |   |                                                |
| ** |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| ** | **    | * | * | **ITEM**                                       |
| IT | YES** | * | * |                                                |
| EM |       | N | N |                                                |
| ** | **TAB | O | / |                                                |
|    | NO.** | * | A |                                                |
| *  |       | * | * |                                                |
| *N |       |   | * |                                                |
| O. |       |   |   |                                                |
| ** |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   |                                                |
| 50 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   |                                                |
| 52 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
| 1  |       |   |   |                                                |
| 53 |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
|    |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
|    |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
|    |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
|    |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
|    |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
|    |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
|    |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
|    |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+
|    |       |   |   |                                                |
+----+-------+---+---+------------------------------------------------+

+----+-------+---+---+---+---+-------+----------------------------------------+
|    |       |   |   |   |   |       | **IX. CLOSEOUT**                       |
+----+-------+---+---+---+---+-------+----------------------------------------+
| ** | **    |   | * | * |   | **I   |                                        |
| IT | YES** |   | * | * |   | TEM** |                                        |
| EM |       |   | N | N |   |       |                                        |
| ** | **TAB |   | O | / |   |       |                                        |
|    | NO.** |   | * | A |   |       |                                        |
| *  |       |   | * | * |   |       |                                        |
| *N |       |   |   | * |   |       |                                        |
| O. |       |   |   |   |   |       |                                        |
| ** |       |   |   |   |   |       |                                        |
+----+-------+---+---+---+---+-------+----------------------------------------+
| 1  |       |   |   |   |   | Contr |                                        |
| 60 |       |   |   |   |   | actor |                                        |
|    |       |   |   |   |   | Re    |                                        |
|    |       |   |   |   |   | lease |                                        |
+----+-------+---+---+---+---+-------+----------------------------------------+
| 1  |       |   |   |   |   | Pro   |                                        |
| 61 |       |   |   |   |   | perty |                                        |
|    |       |   |   |   |   | C     |                                        |
|    |       |   |   |   |   | leara |                                        |
|    |       |   |   |   |   | nce/D |                                        |
|    |       |   |   |   |   | ispos |                                        |
|    |       |   |   |   |   | ition |                                        |
+----+-------+---+---+---+---+-------+----------------------------------------+
| 1  |       |   |   |   |   | Final |                                        |
| 62 |       |   |   |   |   | Audit |                                        |
+----+-------+---+---+---+---+-------+----------------------------------------+
| 1  |       |   |   |   |   | Final |                                        |
| 63 |       |   |   |   |   | Vo    |                                        |
|    |       |   |   |   |   | ucher |                                        |
+----+-------+---+---+---+---+-------+----------------------------------------+
| 1  |       |   |   |   |   | Final |                                        |
| 64 |       |   |   |   |   | Pa    |                                        |
|    |       |   |   |   |   | yment |                                        |
+----+-------+---+---+---+---+-------+----------------------------------------+
| 1  |       |   |   |   |   | CIS   |                                        |
| 65 |       |   |   |   |   | I     |                                        |
|    |       |   |   |   |   | nform |                                        |
|    |       |   |   |   |   | ation |                                        |
+----+-------+---+---+---+---+-------+----------------------------------------+
| 1  |       |   |   |   |   |       |                                        |
| 66 |       |   |   |   |   |       |                                        |
+----+-------+---+---+---+---+-------+----------------------------------------+
| 1  |       |   |   |   |   |       |                                        |
| 67 |       |   |   |   |   |       |                                        |
+----+-------+---+---+---+---+-------+----------------------------------------+
| 1  |       |   |   |   |   |       |                                        |
| 67 |       |   |   |   |   |       |                                        |
+----+-------+---+---+---+---+-------+----------------------------------------+
| 1  |       |   |   |   |   |       |                                        |
| 69 |       |   |   |   |   |       |                                        |
+----+-------+---+---+---+---+-------+----------------------------------------+
| 1  |       |   |   |   |   |       |                                        |
| 70 |       |   |   |   |   |       |                                        |
+----+-------+---+---+---+---+-------+----------------------------------------+

APPENDIX SAMPLE 10

CONTRACT FILE COMPLETION STATEMENT

Contract Administration Office (If different from the Contracting
Office):

Name:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Address:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Contracting Office Name:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Address:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Contract No. \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Last Modification No. \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Last Call or Order No. \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Contractor's Name: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Address:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Dollar Amount of Excess Funds (if any): \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Voucher Number and Date, if Final Payment has been made:

Voucher No.: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Date: \_\_\_\_\_\_\_\_

Invoice No. and date, if final approved invoice forwarded to disbursing
office or other agency/activity

Voucher No.: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Date: \_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_

Contracting Officer Name & Signature Date