Federal Parent Locator Service

Federal Offset Program

Release 06-01 -- Minor

August 18, 2006

Release Specifications

Document Version 1.0

May 18, 2006

Administration for Children and Families

Office of Child Support Enforcement

370 L'Enfant Promenade S.W.

Washington, DC 20447

DCN: CI-02.03.04.05

This document was prepared for the United States Department of Health
and Human Services, Office of Child Support Enforcement under Contract
Number NIH CIOSP 263-96-D-0344 by Lockheed Martin, Information
Technology, Incorporated. The work was authorized in compliance with the
following specific prime task order:

> Delivery Order Number: HHS-ACF-2003-C-2218M
>
> Delivery Order Title: Federal Offset Program
>
> Document Date: May 2006

Table of Contents

[1.0 DECREASE PASSPORT DENIAL THRESHOLD FROM \$5000 TO \$2500 (FOP 2143)
1-1](#decrease-passport-denial-threshold-from-5000-to-2500-fop-2143)

[1.1 Summary of Changes 1-1](#summary-of-changes)

[1.2 Background 1-1](#background)

[1.3 Description of Changes 1-1](#description-of-changes)

[1.4 Impact on States 1-1](#impact-on-states)

[2.0 CREATE A NEW EXCLUSION INDICATOR 'INS' TO EXCLUDE CASES CERTIFIED
ON THE FEDERAL OFFSET FILE FROM AN INSURANCE MATCH (FOP 2149)
2-1](#create-a-new-exclusion-indicator-ins-to-exclude-cases-certified-on-the-federal-offset-file-from-an-insurance-match-fop-2149)

[2.1 Summary of Changes 2-1](#summary-of-changes-1)

[2.2 Background 2-1](#background-1)

[2.3 Description of Changes 2-1](#description-of-changes-1)

[2.4 Impact on States 2-2](#impact-on-states-1)

[2.5 Input Record Specification](#description-of-changes-1) 2-2

[2.6 Output Record Specifications](#description-of-changes-1) 2-2

[A. Input Record Specifications A-1](#__RefHeading___Toc129498358)

[B. Output Record Specifications B-1](#__RefHeading___Toc129498359)

List of Figures and Charts

Chart A-1: Case Submission and Update Record Layout A-1

Chart B-1: Rejected Case Submission and Update Record Layout B-1

Chart B-2: Case Reconciliation Record Layout B-4

# DECREASE PASSPORT DENIAL THRESHOLD FROM \$5000 TO \$2500 (FOP 2143)

Federal Offset System (FOS) processing is being modified to change the
Federally-mandated threshold for submitting obligors to the Department
of State (DoS) Passport Denial Program.

## Summary of Changes

The threshold for the amount of child support arrearages that triggers
submission to the Passport Denial Program will be changed from \$5,000
to \$2,500.

## Background

If the arrearage amount for a single case or the combined arrearage
amount for a TANF and Non-TANF case for the same submitting state is
greater than the Federally-mandated threshold, OCSE automatically
forwards the obligor to DoS for Passport Denial 30 days after a
Pre-Offset Notice has been sent. States may exclude obligors from the
Passport Denial Program by setting the PAS Exclusion Indicator for the
TANF and/or Non-TANF case.

Senate bill 1932, the Deficit Reduction Act of 2005, Section 7303,
reduces the threshold for the amount of child support arrearages
triggering submission to the Passport Denial Program from \$5,000 to
\$2,500.

## Description of Changes

The arrearage amount threshold for triggering an obligor to be submitted
to the Passport Denial Program will be changed to \$2,500.

## Impact on States

There is no impact on states that do not use the Federally-mandated
threshold to determine whether to set or remove the PAS (Passport
Denial) exclusion indicator.

Any state that evaluates an obligor's arrearage amounts and sets or
removes the PAS Exclusion Indicator based on the current
Federally-mandated threshold of \$5,000 must implement a change
effective October 1, 2006 to reduce the threshold to \$2,500.

# CREATE A NEW EXCLUSION INDICATOR 'INS' TO EXCLUDE CASES CERTIFIED ON THE FEDERAL OFFSET FILE FROM AN INSURANCE MATCH (FOP 2149)

FOS processing is being modified to allow states that choose to
participate in the upcoming Insurance Match to have the ability to
exclude individual cases from the program.

## Summary of Changes

A new Exclusion Indicator submitted on an 'A' (Add) or an 'R' (Replace
Exclusion Indicator) Transaction will exclude an individual case from
Insurance Match, if a state is participating in the match.

## Background

The FPLS will conduct matches with insurers concerning claims,
settlements, awards, and payments, and furnish information resulting
from the matches to participating IV-D agencies. The INS Exclusion
Indicator will permit participating states to exclude cases from such a
match when the program becomes fully operational.

Senate bill 1932, the Deficit Reduction Act of 2005, provides for
comparisons of obligors that owe child support debts with insurance
information.

## Description of Changes

A new Exclusion Indicator of 'INS' that is submitted using the Case
Submission and Update Record or the Online Data Entry Screen will enable
participating states to exclude an individual case from Insurance Match.
The 'INS' Exclusion Indicator can be submitted on an 'A' (Add) or an 'R'
(Replace Exclusion Indicator) Transaction. It should be included with
the existing Exclusion Indicator codes in positions 188 to 227.

If the Exclusion Indicator that is submitted using the Case Submission
and Update Record or the Online Data Entry Screen fails the submission
edits, the record is returned to the state as submitted, along with an
appropriate error code, in the Rejected Case Submission and Update
Record File.

The State Reconciliation process will return the 'INS' Exclusion
Indicator in the Case Reconciliation Record Layout. If the state has
excluded the case from Insurance Match, 'INS' will be sent in positions
106-108, otherwise these positions will be blank.

## Impact on States

The use of the new Exclusion Indicator is optional. There is no
immediate impact to states because OCSE has not yet implemented the FPLS
Insurance Match. However, the match will be phased in over the next 6
to12 months, and at the time of implementation, participating states
must use the 'INS' Exclusion Indicator if they want to exclude cases
from the Insurance Match.

## Input Record Specifications

See Appendix A, "Input Record Specifications", Chart A-1, "Case
Submission and Update Record Layout".

## Output Record Specifications

See Appendix B, "Output Record Specifications," Chart B-1, "Rejected
Case Submission and Update Record Layout", and Chart B-2, "Case
Reconciliation Record Layout".

# Input Record Specifications {#input-record-specifications-1 .Head-1-App}

This appendix contains the record specifications for the Federal Offset
Program Case Submission and Update Record that is affected by the
changes made for this release.

Chart A-1 presents the Case Submission and Update Record with changes
highlighted in turquoise.

+---------+------+----+----+------------------------------------------+
| Chart   |      |    |    |                                          |
| A‑1:    |      |    |    |                                          |
| Case    |      |    |    |                                          |
| Sub     |      |    |    |                                          |
| mission |      |    |    |                                          |
| and     |      |    |    |                                          |
| Update  |      |    |    |                                          |
| Record  |      |    |    |                                          |
| Layout  |      |    |    |                                          |
|         |      |    |    |                                          |
| OMB     |      |    |    |                                          |
| Control |      |    |    |                                          |
| No:     |      |    |    |                                          |
| 09      |      |    |    |                                          |
| 70-0161 |      |    |    |                                          |
| Exp     |      |    |    |                                          |
| iration |      |    |    |                                          |
| Date:   |      |    |    |                                          |
| 04/     |      |    |    |                                          |
| 30/2007 |      |    |    |                                          |
+=========+======+====+====+==========================================+
| Field   | Loca | Le | A  | Comments                                 |
| Name    | tion | ng | /N |                                          |
|         |      | th |    |                                          |
+---------+------+----+----+------------------------------------------+
| Sub     | 1-2  | 2  | A  | Required -- Key Data                     |
| mitting |      |    |    |                                          |
| State   |      |    |    | This field is required for all           |
| Code    |      |    |    | Transaction Types. This field must       |
|         |      |    |    | contain a valid, two-character,          |
|         |      |    |    | alphabetic state abbreviation code for   |
|         |      |    |    | the submitting state. Refer to Appendix  |
|         |      |    |    | H, "State and Territory Abbreviations;   |
|         |      |    |    | Country Codes", for a list of these      |
|         |      |    |    | codes.                                   |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'B', 'C', |
|         |      |    |    |     'L', 'M', 'R', 'S', 'T', 'Z' or 'D', |
|         |      |    |    |     all key fields (Submitting State     |
|         |      |    |    |     Code, SSN, Case Type Indicator) must |
|         |      |    |    |     match key fields on the OCSE Case    |
|         |      |    |    |     Master File in order for the         |
|         |      |    |    |     transaction to be processed. If      |
|         |      |    |    |     there is no match, the transaction   |
|         |      |    |    |     will be rejected.                    |
+---------+------+----+----+------------------------------------------+
| Local   | 3-5  | 3  | A  | Optional                                 |
| Code    |      |    | /N |                                          |
|         |      |    |    | This field is used with Transaction      |
|         |      |    |    | Types 'A' and 'L'. This field contains   |
|         |      |    |    | the code that will be used to associate  |
|         |      |    |    | the obligor with a local contact address |
|         |      |    |    | when the Pre-Offset Notice is produced   |
|         |      |    |    | by OCSE or an offset notice is produced  |
|         |      |    |    | by FMS.                                  |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'A'       |
|         |      |    |    |     (Add/Recertify Case), the local code |
|         |      |    |    |     that is submitted is compared        |
|         |      |    |    |     against the OCSE State/Local Contact |
|         |      |    |    |     Phone and Address File. If the local |
|         |      |    |    |     code contains spaces or is not       |
|         |      |    |    |     found, the local code for the case   |
|         |      |    |    |     will be set to zeros on the OCSE     |
|         |      |    |    |     Case Master File, and a local code   |
|         |      |    |    |     of zeros will be submitted for the   |
|         |      |    |    |     case to FMS.                         |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'L', and  |
|         |      |    |    |     the local code that is submitted     |
|         |      |    |    |     contains spaces, the local code for  |
|         |      |    |    |     the case will be set to zeros on the |
|         |      |    |    |     OCSE Case Master File, and a local   |
|         |      |    |    |     code of zeros will be submitted for  |
|         |      |    |    |     the case to FMS. Otherwise, the      |
|         |      |    |    |     local code that is submitted is      |
|         |      |    |    |     compared against the OCSE            |
|         |      |    |    |     State/Local Contact Phone and        |
|         |      |    |    |     Address File. If the local code is   |
|         |      |    |    |     not found, the transaction will be   |
|         |      |    |    |     rejected.                            |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'B', 'C', |
|         |      |    |    |     'M', 'S', 'R', 'D', 'Z' or 'T', the  |
|         |      |    |    |     local code, if present, will not be  |
|         |      |    |    |     updated at OCSE or FMS.              |
|         |      |    |    |                                          |
|         |      |    |    | Refer to Section 2.1.4.3.4, "Local Code  |
|         |      |    |    | Change", for details about keeping local |
|         |      |    |    | code information up to date at OCSE.     |
+---------+------+----+----+------------------------------------------+
| SSN     | 6-14 | 9  | N  | Required -- Key Data                     |
|         |      |    |    |                                          |
|         |      |    |    | This field is required for all           |
|         |      |    |    | Transaction Types. This field must be    |
|         |      |    |    | numeric, must be greater than zero, and  |
|         |      |    |    | must contain a valid SSN or ITIN.        |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'A'       |
|         |      |    |    |     (Add/Recertify Case), the SSN is     |
|         |      |    |    |     verified using an SSA-defined range  |
|         |      |    |    |     check that automatically validates   |
|         |      |    |    |     the *area* portion of the SSN (the   |
|         |      |    |    |     first three positions of the SSN)    |
|         |      |    |    |     against the current high digit being |
|         |      |    |    |     used for *area*. In addition, the    |
|         |      |    |    |     *group* portion of the SSN (the      |
|         |      |    |    |     fourth and fifth positions of the    |
|         |      |    |    |     SSN) is compared against the *area*  |
|         |      |    |    |     to ensure that the *group* number    |
|         |      |    |    |     was issued with the particular       |
|         |      |    |    |     *area* number. To verify the current |
|         |      |    |    |     high digits for *area* and *group*   |
|         |      |    |    |     issued by SSA, refer to Chart D-3,   |
|         |      |    |    |     "Online Resources", "IRS Web Sites". |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'B', 'C', |
|         |      |    |    |     'L', 'M', 'R', 'S', 'T', 'Z' or 'D', |
|         |      |    |    |     all key fields (Submitting State     |
|         |      |    |    |     Code, SSN, and Case Type Indicator)  |
|         |      |    |    |     must match key fields on the OCSE    |
|         |      |    |    |     Case Master File in order for the    |
|         |      |    |    |     transaction to be processed. If      |
|         |      |    |    |     there is no match, the transaction   |
|         |      |    |    |     will be rejected.                    |
+---------+------+----+----+------------------------------------------+
| Case ID | 1    | 15 | A  | Conditionally Required                   |
|         | 5-29 |    | /N |                                          |
|         |      |    |    | This field is used If Transaction Type   |
|         |      |    |    | equals 'A' and 'C'. This field is for    |
|         |      |    |    | state use only; it is not sent to FMS or |
|         |      |    |    | DoS. This field should be filled with    |
|         |      |    |    | spaces if it is not used by the state.   |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'A'       |
|         |      |    |    |     (Add/Recertify Case), if present,    |
|         |      |    |    |     OCSE will store the field on the     |
|         |      |    |    |     Case Master File without performing  |
|         |      |    |    |     any edits. This field is not sent to |
|         |      |    |    |     FMS or DoS.                          |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'C'       |
|         |      |    |    |     (Change Case ID), this field is      |
|         |      |    |    |     required. The new Case ID will       |
|         |      |    |    |     overwrite the existing Case ID       |
|         |      |    |    |     without performing any edits.        |
|         |      |    |    |                                          |
|         |      |    |    | If Transaction Type equals 'B', 'L',     |
|         |      |    |    | 'M', 'R', 'S', 'T', 'Z' or 'D', the Case |
|         |      |    |    | ID, if present, will not be updated at   |
|         |      |    |    | OCSE.                                    |
+---------+------+----+----+------------------------------------------+
| Obligor | 3    | 20 | A  | Required                                 |
| Last    | 0-49 |    | /N |                                          |
| Name    |      |    |    | This field is required for all           |
|         |      |    |    | Transaction Types. No spaces or special  |
|         |      |    |    | characters, except a hyphen, can be      |
|         |      |    |    | embedded within the first four           |
|         |      |    |    | positions.                               |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'A', if   |
|         |      |    |    |     the last name does not match the     |
|         |      |    |    |     OCSE Case Master File for the        |
|         |      |    |    |     obligor, the name is processed as a  |
|         |      |    |    |     name change.                         |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'B' (Name |
|         |      |    |    |     Change), the first four positions    |
|         |      |    |    |     must contain at least one alphabetic |
|         |      |    |    |     character.                           |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'A' (Add  |
|         |      |    |    |     Case) or 'B' (Name Change), the last |
|         |      |    |    |     name is stored on the OCSE Case      |
|         |      |    |    |     Master File after the last name      |
|         |      |    |    |     passes the edit check above.         |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'C', 'L', |
|         |      |    |    |     'M', 'R', 'S', 'T', 'Z' or 'D', the  |
|         |      |    |    |     first 4 characters that are          |
|         |      |    |    |     submitted must match the first 4     |
|         |      |    |    |     characters that are stored on the    |
|         |      |    |    |     OCSE Case Master File or the first 4 |
|         |      |    |    |     characters of a Transaction Type 'B' |
|         |      |    |    |     (Name Change) transaction for the    |
|         |      |    |    |     same case in the same process. If    |
|         |      |    |    |     there is no match, the transaction   |
|         |      |    |    |     will be rejected.                    |
|         |      |    |    |                                          |
|         |      |    |    | Refer to Sections 2.1.4.3.1, "Name       |
|         |      |    |    | Change" and 2.2.5.5, "Name Processing",  |
|         |      |    |    | for more details.                        |
+---------+------+----+----+------------------------------------------+
| Obligor | 5    | 15 | A  | Conditionally Required                   |
| First   | 0-64 |    | /N |                                          |
| Name    |      |    |    | This field is required If Transaction    |
|         |      |    |    | Type equals 'A' and 'B'. The first       |
|         |      |    |    | position of this field must contain an   |
|         |      |    |    | alphabetic character.                    |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'A' (Add  |
|         |      |    |    |     Case) or 'B' (Name Change), the      |
|         |      |    |    |     first name is stored on the OCSE     |
|         |      |    |    |     Case Master File after the first     |
|         |      |    |    |     character passes the edit check      |
|         |      |    |    |     above.                               |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'A', and  |
|         |      |    |    |     the first name does not match the    |
|         |      |    |    |     OCSE Case Master File for the        |
|         |      |    |    |     obligor, the name is processed as a  |
|         |      |    |    |     name change.                         |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'C', 'L', |
|         |      |    |    |     'M', 'R', 'S', 'T', 'Z' or 'D', the  |
|         |      |    |    |     obligor first name, if present, will |
|         |      |    |    |     not be updated at OCSE or FMS.       |
|         |      |    |    |                                          |
|         |      |    |    | Refer to Sections 2.1.4.3.1, "Name       |
|         |      |    |    | Change" and 2.2.5.5, "Name Processing",  |
|         |      |    |    | for more details.                        |
+---------+------+----+----+------------------------------------------+
| Ar      | 6    | 8  | N  | Conditionally Required                   |
| rearage | 5-72 |    |    |                                          |
| Amount  |      |    |    | -   If Transaction Type equals 'A'       |
|         |      |    |    |     (Add/Recertify Case), the arrearage  |
| (Accu   |      |    |    |     amount is the current amount owed by |
| mulated |      |    |    |     the obligor. If the arrearage amount |
| Payment |      |    |    |     is less than \$25, the Add Case      |
| Amount) |      |    |    |     transaction will be rejected.        |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'A', 'M'  |
|         |      |    |    |     or 'S', this field is required. This |
|         |      |    |    |     field must contain a numeric amount  |
|         |      |    |    |     in whole dollars only. Decimal       |
|         |      |    |    |     points, dollar signs, commas, or     |
|         |      |    |    |     plus/minus signs are not valid       |
|         |      |    |    |     (e.g., \$1,500.00 = 00001500).       |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'D', this |
|         |      |    |    |     field is not required. However, the  |
|         |      |    |    |     existing arrearage amount will be    |
|         |      |    |    |     zeroed out.                          |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'M', the  |
|         |      |    |    |     arrearage amount is the current      |
|         |      |    |    |     amount that is owed by the obligor.  |
|         |      |    |    |     If the arrearage amount is equal to  |
|         |      |    |    |     zero, the case will be flagged as    |
|         |      |    |    |     deleted.                             |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'S', this |
|         |      |    |    |     field functions as the Accumulated   |
|         |      |    |    |     Payment Amount Field and is referred |
|         |      |    |    |     to by that name. The accumulated     |
|         |      |    |    |     payment amount is the accumulated    |
|         |      |    |    |     State Payment Amount for the         |
|         |      |    |    |     processing year.                     |
|         |      |    |    |                                          |
|         |      |    |    | If Transaction Type equals 'B', 'C',     |
|         |      |    |    | 'L', 'R', 'Z' or 'T', the arrearage      |
|         |      |    |    | amount, if present, will not be updated  |
|         |      |    |    | at OCSE or FMS.                          |
+---------+------+----+----+------------------------------------------+
| Tran    | 73   | 1  | A  | Required                                 |
| saction |      |    |    |                                          |
| Type    |      |    |    | This field must contain a valid          |
|         |      |    |    | Transaction Type code. Valid codes for   |
|         |      |    |    | this field are:                          |
|         |      |    |    |                                          |
|         |      |    |    | A -- Add/Recertify Case                  |
|         |      |    |    |                                          |
|         |      |    |    | B -- Name Change                         |
|         |      |    |    |                                          |
|         |      |    |    | C -- Case ID Change                      |
|         |      |    |    |                                          |
|         |      |    |    | D -- Delete Case                         |
|         |      |    |    |                                          |
|         |      |    |    | L -- Local Code Change                   |
|         |      |    |    |                                          |
|         |      |    |    | M -- Modify Arrearage Amount             |
|         |      |    |    |                                          |
|         |      |    |    | R -- Replace Exclusion Indicator(s)      |
|         |      |    |    |                                          |
|         |      |    |    | S -- State Payment                       |
|         |      |    |    |                                          |
|         |      |    |    | T -- Transfer for Administrative Review  |
|         |      |    |    |                                          |
|         |      |    |    | Z -- Address Change                      |
+---------+------+----+----+------------------------------------------+
| Case    | 74   | 1  | A  | Required -- Key Data                     |
| Type    |      |    |    |                                          |
| In      |      |    |    | This field is required for all           |
| dicator |      |    |    | Transaction Types. This field must       |
|         |      |    |    | contain one of the following valid case  |
|         |      |    |    | type codes:                              |
|         |      |    |    |                                          |
|         |      |    |    | A -- TANF                                |
|         |      |    |    |                                          |
|         |      |    |    | N -- Non‑TANF                            |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'B', 'C', |
|         |      |    |    |     'L', 'M', 'R', 'S', 'T', 'Z' or 'D', |
|         |      |    |    |     all key fields (Submitting State     |
|         |      |    |    |     Code, SSN, and Case Type Indicator)  |
|         |      |    |    |     must match key fields on the OCSE    |
|         |      |    |    |     Case Master File in order for the    |
|         |      |    |    |     transaction to be processed. If      |
|         |      |    |    |     there is no match, the transaction   |
|         |      |    |    |     will be rejected.                    |
+---------+------+----+----+------------------------------------------+
| T       | 7    | 2  | A  | Conditionally Required                   |
| ransfer | 5-76 |    |    |                                          |
| State   |      |    |    | -   If Transaction Type equals 'T', this |
| Code    |      |    |    |     field must contain a valid,          |
|         |      |    |    |     two-character, alphabetic state      |
|         |      |    |    |     abbreviation code for the transfer   |
|         |      |    |    |     state. Refer to Appendix H, "State   |
|         |      |    |    |     and Territory Abbreviations; Country |
|         |      |    |    |     Codes", for a list of these codes.   |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'A', 'B', |
|         |      |    |    |     'C', 'D', 'L', 'M', 'S', 'Z' or 'R', |
|         |      |    |    |     this field, if present, will not be  |
|         |      |    |    |     updated at OCSE.                     |
+---------+------+----+----+------------------------------------------+
| T       | 7    | 3  | A  | Optional                                 |
| ransfer | 7-79 |    | /N |                                          |
| Local   |      |    |    | -   If Transaction Type equals 'T', this |
| Code    |      |    |    |     field should contain a               |
|         |      |    |    |     three-position, alphanumeric local   |
|         |      |    |    |     code for the transfer state. If      |
|         |      |    |    |     present, this field is stored on the |
|         |      |    |    |     OCSE Case Master File.               |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'A', 'B', |
|         |      |    |    |     'C', 'D', 'L', 'M', 'S', 'Z' or 'R', |
|         |      |    |    |     this field, if present, will not be  |
|         |      |    |    |     updated at OCSE.                     |
+---------+------+----+----+------------------------------------------+
| Process | 8    | 4  | A  | Conditionally Required                   |
| Year    | 0-83 |    | /N |                                          |
|         |      |    |    | -   If Transaction Type equals 'S', this |
|         |      |    |    |     field must be in CCYY format, and    |
|         |      |    |    |     must contain the year that the tax   |
|         |      |    |    |     refund or administrative payment was |
|         |      |    |    |     offset. The date must fall within    |
|         |      |    |    |     the previous seven years of the      |
|         |      |    |    |     current year.                        |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'A', 'B', |
|         |      |    |    |     'C', 'D', 'L', 'M', 'R', 'Z' or 'T', |
|         |      |    |    |     this field, if present, will not be  |
|         |      |    |    |     updated at OCSE.                     |
+---------+------+----+----+------------------------------------------+
| Obligor | 84   | 30 | A  | Conditionally Required                   |
| Address | -113 |    | /N |                                          |
| Line 1  |      |    |    | -   If Transaction Type equals 'A' (Add  |
|         |      |    |    |     Case) or 'Z' (Address Change), this  |
|         |      |    |    |     field contains the first address     |
|         |      |    |    |     line of the obligor's mailing        |
|         |      |    |    |     address. If this line is blank, the  |
|         |      |    |    |     Obligor Address Line 2 Field will be |
|         |      |    |    |     checked for an address (refer to     |
|         |      |    |    |     Section 2.1.5.3, "Address            |
|         |      |    |    |     Processing", for information).       |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'Z'       |
|         |      |    |    |     (Address Change), Obligor Address    |
|         |      |    |    |     Line 1 or Obligor Address Line 2     |
|         |      |    |    |     cannot both be all spaces.           |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'A'       |
|         |      |    |    |     (Recertify Case), this field is not  |
|         |      |    |    |     required. If present, the address    |
|         |      |    |    |     that is currently stored at OCSE     |
|         |      |    |    |     will be updated with the submitted   |
|         |      |    |    |     address.                             |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'B', 'C', |
|         |      |    |    |     'D', 'L', 'M', 'S', 'R' or 'T', the  |
|         |      |    |    |     address, if present, will not be     |
|         |      |    |    |     updated at OCSE or FMS.              |
+---------+------+----+----+------------------------------------------+
| Obligor | 114  | 30 | A  | Optional                                 |
| Address | -143 |    | /N |                                          |
| Line 2  |      |    |    | -   If Transaction Type equals 'A' (Add  |
|         |      |    |    |     Case) or 'Z' (Address Change), this  |
|         |      |    |    |     field may contain the second address |
|         |      |    |    |     line for the obligor (refer to       |
|         |      |    |    |     Section 2.1.5.3, "Address            |
|         |      |    |    |     Processing", for information)        |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'Z'       |
|         |      |    |    |     (Address Change), Obligor Address    |
|         |      |    |    |     Line 1 or Obligor Address Line 2     |
|         |      |    |    |     cannot both be all spaces.           |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'A'       |
|         |      |    |    |     (Recertify Case), this field is not  |
|         |      |    |    |     required. If present, the address    |
|         |      |    |    |     that is currently stored at OCSE     |
|         |      |    |    |     will be updated with the submitted   |
|         |      |    |    |     address.                             |
|         |      |    |    |                                          |
|         |      |    |    | If Transaction Type equals 'B', 'C',     |
|         |      |    |    | 'D', 'L', 'M', 'S', 'R' or 'T', the      |
|         |      |    |    | address, if present, will not be updated |
|         |      |    |    | at OCSE or FMS.                          |
+---------+------+----+----+------------------------------------------+
| Obligor | 144  | 25 | A  | Conditionally Required                   |
| City    | -168 |    | /N |                                          |
|         |      |    |    | -   If Transaction Type equals 'A' (Add  |
|         |      |    |    |     Case) or 'Z' (Address Change), this  |
|         |      |    |    |     field contains the city of the       |
|         |      |    |    |     obligor's mailing address (refer to  |
|         |      |    |    |     Section 2.1.5.3, "Address Processing |
|         |      |    |    |     for Notices", for information).      |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'A'       |
|         |      |    |    |     (Recertify Case), this field is not  |
|         |      |    |    |     required. If present, the address    |
|         |      |    |    |     that is currently stored at OCSE     |
|         |      |    |    |     will be updated with the submitted   |
|         |      |    |    |     address.                             |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'Z'       |
|         |      |    |    |     (Address Change), Obligor City is    |
|         |      |    |    |     required.                            |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'B', 'C', |
|         |      |    |    |     'D', 'L', 'M', 'S', 'R' or 'T', the  |
|         |      |    |    |     address, if present, will not be     |
|         |      |    |    |     updated at OCSE or FMS.              |
+---------+------+----+----+------------------------------------------+
| Obligor | 169  | 2  | A  | Conditionally Required                   |
| State   | -170 |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'A' (Add  |
|         |      |    |    |     Case) or 'Z' (Address Change), this  |
|         |      |    |    |     field contains a two-character,      |
|         |      |    |    |     alphabetic state abbreviation code   |
|         |      |    |    |     for the state of the obligor's       |
|         |      |    |    |     mailing address (refer to Section    |
|         |      |    |    |     2.1.5.3, "Address Processing", for   |
|         |      |    |    |     information regarding address        |
|         |      |    |    |     processing).                         |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'A'       |
|         |      |    |    |     (Recertify Case), this field is not  |
|         |      |    |    |     required. If present, the address    |
|         |      |    |    |     that is currently stored at OCSE     |
|         |      |    |    |     will be updated with the submitted   |
|         |      |    |    |     address.                             |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'Z'       |
|         |      |    |    |     (Address Change), Obligor State is   |
|         |      |    |    |     required.                            |
|         |      |    |    |                                          |
|         |      |    |    | If Transaction Type equals 'B', 'C',     |
|         |      |    |    | 'D', 'L', 'M', 'S', 'R' and 'T', the     |
|         |      |    |    | address, if present, will not be updated |
|         |      |    |    | at OCSE or FMS.                          |
+---------+------+----+----+------------------------------------------+
| Obligor | 171  | 9  | N  | Conditionally Required                   |
| Zip     | -179 |    |    |                                          |
| Code    |      |    |    | -   If Transaction Type equals 'A' (Add  |
|         |      |    |    |     Case) or 'Z' (Address Change), this  |
|         |      |    |    |     field contains a 5 or 9 digit zip    |
|         |      |    |    |     code (refer to Section 2.1.5.3,      |
|         |      |    |    |     "Address Processing", for            |
|         |      |    |    |     information regarding address        |
|         |      |    |    |     processing).                         |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'A'       |
|         |      |    |    |     (Recertify Case), this field is not  |
|         |      |    |    |     required. If present, the address    |
|         |      |    |    |     that is currently stored at OCSE     |
|         |      |    |    |     will be updated with the submitted   |
|         |      |    |    |     address.                             |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'Z'       |
|         |      |    |    |     (Address Change), Obligor Zip Code   |
|         |      |    |    |     is required.                         |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'B', 'C', |
|         |      |    |    |     'D', 'L', 'M', 'S', 'R' or 'T', the  |
|         |      |    |    |     address, if present, will not be     |
|         |      |    |    |     updated at OCSE or FMS.              |
+---------+------+----+----+------------------------------------------+
| Date    | 180  | 8  | A  | Conditionally Required                   |
| Issued  | -187 |    | /N |                                          |
|         |      |    |    | -   If Transaction Type equals 'A'       |
|         |      |    |    |     (Add/Recertify Case), and the state  |
|         |      |    |    |     issues their own Pre-Offset Notices, |
|         |      |    |    |     this field is required. The date     |
|         |      |    |    |     must be in CCYYMMDD format. This     |
|         |      |    |    |     field indicates the date that the    |
|         |      |    |    |     Pre-Offset Notice was mailed. If     |
|         |      |    |    |     OCSE issues the Pre-Offset Notices,  |
|         |      |    |    |     OCSE will fill in the date.          |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'B', 'C', |
|         |      |    |    |     'D', 'L', 'M', 'S', 'R', 'T' and     |
|         |      |    |    |     'Z', the date issued, if present,    |
|         |      |    |    |     will not be updated at OCSE or FMS.  |
+---------+------+----+----+------------------------------------------+
| Ex      | 188  | 40 | A  | Optional                                 |
| clusion | -227 |    |    |                                          |
| Indic   |      |    |    | -   If Transaction Type equals 'A'       |
| ator(s) |      |    |    |     (Add/Recertify Case) or 'R', this    |
|         |      |    |    |     field is optional. If setting more   |
|         |      |    |    |     than one exclusion indicator, the    |
|         |      |    |    |     indicators must be separated with a  |
|         |      |    |    |     comma or space (e.g., RET,PAS,FIN,   |
|         |      |    |    |     or RET PAS FIN). Valid exclusion     |
|         |      |    |    |     indicators are:                      |
|         |      |    |    |                                          |
|         |      |    |    | ADM -- Exclude all Administrative        |
|         |      |    |    | Offsets (RET, SAL, VEN)                  |
|         |      |    |    |                                          |
|         |      |    |    | RET -- Exclude Federal Retirement Offset |
|         |      |    |    |                                          |
|         |      |    |    | VEN -- Exclude Vendor                    |
|         |      |    |    | Payment/Miscellaneous Offset             |
|         |      |    |    |                                          |
|         |      |    |    | SAL -- Exclude Federal Salary Offset     |
|         |      |    |    | (*pre-set at FMS on all cases*)          |
|         |      |    |    |                                          |
|         |      |    |    | TAX -- Exclude Tax Refund Offset         |
|         |      |    |    |                                          |
|         |      |    |    | PAS -- Exclude Passport Denial           |
|         |      |    |    |                                          |
|         |      |    |    | FIN -- Exclude Multistate Financial      |
|         |      |    |    | Institution Data Match                   |
|         |      |    |    |                                          |
|         |      |    |    | DCK -- Exclude Debt Check Program (*for  |
|         |      |    |    | participating states*)                   |
|         |      |    |    |                                          |
|         |      |    |    | [INS -- Exclude Insurance Match]{.mark}  |
|         |      |    |    | *(for participating states)*             |
|         |      |    |    |                                          |
|         |      |    |    | Space -- Remove all existing exclusion   |
|         |      |    |    | indicators                               |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'B', 'C', |
|         |      |    |    |     'D', 'L', 'M', 'S', 'Z' or 'T', this |
|         |      |    |    |     field, if present, will not be       |
|         |      |    |    |     updated at OCSE or FMS.              |
+---------+------+----+----+------------------------------------------+
| Filler  | 228  | 17 | A  | Space filled.                            |
|         | -244 |    | /N |                                          |
+---------+------+----+----+------------------------------------------+
| Request | 245  | 1  | A  | Optional                                 |
| Code    |      |    | /N |                                          |
|         |      |    |    | -   If Transaction Type equals 'M', this |
|         |      |    |    |     field should contain a 'P', to       |
|         |      |    |    |     request that a Pre-Offset Notice be  |
|         |      |    |    |     generated by OCSE. If present, this  |
|         |      |    |    |     field will generate a PON if all of  |
|         |      |    |    |     the edits are passed to update an    |
|         |      |    |    |     arrearage amount and for processing  |
|         |      |    |    |     a notice.                            |
|         |      |    |    |                                          |
|         |      |    |    | -   If Transaction Type equals 'A', 'B', |
|         |      |    |    |     'C', 'D', 'L', 'R', 'S', 'T' or 'Z', |
|         |      |    |    |     no action will be taken at OCSE or   |
|         |      |    |    |     FMS if this field contains a value.  |
+---------+------+----+----+------------------------------------------+

# Output Record Specifications {#output-record-specifications-1 .Head-1-App}

This appendix contains the record specifications for the Federal Offset
Program output records that are affected by the changes made for this
release.

Chart B-1 presents the Rejected Case Submission and Update Record Layout
with changes highlighted in turquoise.

Chart B-2 presents the Case Reconciliation Record Layout with changes
highlighted in turquoise.

+-----------+-----+----+---+------------------------------------------+
| Chart     |     |    |   |                                          |
| B‑1:      |     |    |   |                                          |
| Rejected  |     |    |   |                                          |
| Case      |     |    |   |                                          |
| S         |     |    |   |                                          |
| ubmission |     |    |   |                                          |
| and       |     |    |   |                                          |
| Update    |     |    |   |                                          |
| Record    |     |    |   |                                          |
| Layout    |     |    |   |                                          |
|           |     |    |   |                                          |
| OMB       |     |    |   |                                          |
| Control   |     |    |   |                                          |
| No:       |     |    |   |                                          |
| 0970-0161 |     |    |   |                                          |
| E         |     |    |   |                                          |
| xpiration |     |    |   |                                          |
| Date:     |     |    |   |                                          |
| 0         |     |    |   |                                          |
| 4/30/2007 |     |    |   |                                          |
+===========+=====+====+===+==========================================+
| Field     | Lo  | Le | A | Comments                                 |
| Name      | cat | ng | / |                                          |
|           | ion | th | N |                                          |
+-----------+-----+----+---+------------------------------------------+
| S         | 1-2 | 2  | A | This field contains the state            |
| ubmitting |     |    |   | abbreviation that was sent to OCSE on    |
| State     |     |    |   | the Case Submission and Update Record.   |
| Code      |     |    |   |                                          |
+-----------+-----+----+---+------------------------------------------+
| Local     | 3-5 | 3  | A | This field contains the local code that  |
| Code      |     |    | / | was sent to OCSE by the state on the     |
|           |     |    | N | Case Submission and Update Record.       |
+-----------+-----+----+---+------------------------------------------+
| SSN       | 6   | 9  | N | This field contains the Social Security  |
|           | -14 |    |   | Number that was sent to OCSE by the      |
|           |     |    |   | state on the Case Submission and Update  |
|           |     |    |   | Record.                                  |
+-----------+-----+----+---+------------------------------------------+
| Case ID   | 15  | 15 | A | This field contains the case ID that was |
|           | -29 |    | / | submitted to OCSE on the Case Submission |
|           |     |    | N | and Update Record.                       |
+-----------+-----+----+---+------------------------------------------+
| Obligor   | 30  | 20 | A | This field contains the obligor last     |
| Last Name | -49 |    | / | name that was sent to OCSE by the state  |
|           |     |    | N | on the Case Submission and Update        |
|           |     |    |   | Record.                                  |
+-----------+-----+----+---+------------------------------------------+
| Obligor   | 50  | 15 | A | This field contains the obligor first    |
| First     | -64 |    | / | name that was sent to OCSE by the state  |
| Name      |     |    | N | on the Case Submission and Update        |
|           |     |    |   | Record.                                  |
+-----------+-----+----+---+------------------------------------------+
| Arrearage | 65  | 8  | N | This field contains the arrearage amount |
| Amount    | -72 |    |   | that was sent to OCSE by the state on    |
|           |     |    |   | the Case Submission and Update Record.   |
+-----------+-----+----+---+------------------------------------------+
| Tr        | 73  | 1  | A | This field contains the transaction type |
| ansaction |     |    |   | that was sent to OCSE by the state on    |
| Type      |     |    |   | the Case Submission and Update Record.   |
+-----------+-----+----+---+------------------------------------------+
| Case Type | 74  | 1  | A | This field contains the case type        |
| Indicator |     |    |   | indicator that was sent to OCSE by the   |
|           |     |    |   | state on the Case Submission and Update  |
|           |     |    |   | Record.                                  |
+-----------+-----+----+---+------------------------------------------+
| Transfer  | 75  | 2  | A | This field contains the transfer state   |
| State     | -76 |    |   | code that was sent to OCSE by the state  |
| Code      |     |    |   | on the Case Submission and Update        |
|           |     |    |   | Record.                                  |
+-----------+-----+----+---+------------------------------------------+
| Transfer  | 77  | 3  | A | This field contains the transfer local   |
| Local     | -79 |    | / | code that was sent to OCSE by the state  |
| Code      |     |    | N | on the Case Submission and Update        |
|           |     |    |   | Record.                                  |
+-----------+-----+----+---+------------------------------------------+
| Process   | 80  | 4  | A | This field contains the process year s   |
| Year      | -83 |    | / | that was sent to OCSE by the state on    |
|           |     |    | N | the Case Submission and Update Record.   |
+-----------+-----+----+---+------------------------------------------+
| Obligor   | 84- | 30 | A | This field contains the obligor address  |
| Address   | 113 |    | / | line 1 that was sent to OCSE by the      |
| Line1     |     |    | N | state on the Case Submission and Update  |
|           |     |    |   | Record.                                  |
+-----------+-----+----+---+------------------------------------------+
| Obligor   | 1   | 30 | A | This field contains the obligor address  |
| Address   | 14- |    | / | line 2 that was sent to OCSE by the      |
| Line2     | 143 |    | N | state on the Case Submission and Update  |
|           |     |    |   | Record.                                  |
+-----------+-----+----+---+------------------------------------------+
| Obligor   | 1   | 25 | A | This field contains the obligor city     |
| City      | 44- |    | / | that was sent to OCSE by the state on    |
|           | 168 |    | N | the Case Submission and Update Record.   |
+-----------+-----+----+---+------------------------------------------+
| Obligor   | 1   | 2  | A | This field contains the obligor state    |
| State     | 69- |    |   | that was sent to OCSE by the state on    |
|           | 170 |    |   | the Case Submission and Update Record.   |
+-----------+-----+----+---+------------------------------------------+
| Obligor   | 1   | 9  | N | This field contains the obligor zip code |
| Zip Code  | 71- |    |   | that was sent to OCSE by the state on    |
|           | 179 |    |   | the Case Submission and Update Record.   |
+-----------+-----+----+---+------------------------------------------+
| Date      | 1   | 8  | A | This field contains the PON date that    |
| Issued    | 80- |    | / | was sent to OCSE by the state on the     |
|           | 187 |    | N | Case Submission and Update Record.       |
+-----------+-----+----+---+------------------------------------------+
| Exclusion | 1   | 40 | A | [This field contains the exclusion       |
| Ind       | 88- |    |   | indicator(s) that were sent to OCSE by   |
| icator(s) | 227 |    |   | the state on the Case Submission and     |
|           |     |    |   | Update Record.]{.mark}                   |
+-----------+-----+----+---+------------------------------------------+
| Rejected  | 2   | 12 | A | This field contains up to six two-digit  |
| Error     | 28- |    | / | codes. These codes are reported          |
| Codes     | 239 |    | N | consecutively with no commas or spaces.  |
|           |     |    |   | Refer to Charts G-1, "Rejected Case      |
|           |     |    |   | Submission and Update Error Codes" and   |
|           |     |    |   | G-2, "Rejected Case Submission and       |
|           |     |    |   | Update Warning Codes", for complete      |
|           |     |    |   | lists of possible error and warning      |
|           |     |    |   | codes.                                   |
+-----------+-----+----+---+------------------------------------------+
| OCSE Last | 2   | 4  | A | When a case is rejected with error code  |
| Name      | 40- |    | / | 17, this field contains the first four   |
|           | 243 |    | N | characters of the obligor last name that |
|           |     |    |   | is stored on the OCSE Case Master file   |
|           |     |    |   | for this case. The OCSE Last Name can be |
|           |     |    |   | used to correct the obligor last name at |
|           |     |    |   | the state. Refer to Chart G-1, "Rejected |
|           |     |    |   | Case Submission and Update Error Codes", |
|           |     |    |   | for a complete description of Error Code |
|           |     |    |   | 17.                                      |
+-----------+-----+----+---+------------------------------------------+
| Filler    | 244 | 1  | A | Space filled.                            |
|           |     |    | / |                                          |
|           |     |    | N |                                          |
+-----------+-----+----+---+------------------------------------------+
| Request   | 245 | 1  | A | This field contains the request code     |
| Code      |     |    | / | that was sent to OCSE by the state on    |
|           |     |    | N | the Case Submission and Update Record.   |
+-----------+-----+----+---+------------------------------------------+

+-----------+-----+---+---+------------------------------------------+
| Chart     |     |   |   |                                          |
| B‑2: Case |     |   |   |                                          |
| Recon     |     |   |   |                                          |
| ciliation |     |   |   |                                          |
| Record    |     |   |   |                                          |
| Layout    |     |   |   |                                          |
|           |     |   |   |                                          |
| OMB       |     |   |   |                                          |
| Control   |     |   |   |                                          |
| No:       |     |   |   |                                          |
| 0970-0161 |     |   |   |                                          |
| E         |     |   |   |                                          |
| xpiration |     |   |   |                                          |
| Date:     |     |   |   |                                          |
| 0         |     |   |   |                                          |
| 4/30/2007 |     |   |   |                                          |
+===========+=====+===+===+==========================================+
| Field     | Lo  | L | A | Comments                                 |
| Name      | cat | e | / |                                          |
|           | ion | n | N |                                          |
|           |     | g |   |                                          |
|           |     | t |   |                                          |
|           |     | h |   |                                          |
+-----------+-----+---+---+------------------------------------------+
| Record    | 1-3 | 3 | A | This field is a constant and contains    |
| I         |     |   |   | 'REC' to identify this record as the     |
| dentifier |     |   |   | Federal Offset Reconciliation Detail     |
|           |     |   |   | Record.                                  |
+-----------+-----+---+---+------------------------------------------+
| S         | 4-5 | 2 | A | This field contains a valid state code   |
| ubmitting |     |   |   | for the state requesting the             |
| State     |     |   |   | Reconciliation File. The state code      |
| Code      |     |   |   | contains a valid two-character           |
|           |     |   |   | alphabetic postal abbreviation.          |
+-----------+-----+---+---+------------------------------------------+
| Local     | 6-8 | 3 | A | This field contains the most recent      |
| Code      |     |   | / | local code submitted by the state and    |
|           |     |   | N | accepted for the case.                   |
+-----------+-----+---+---+------------------------------------------+
| SSN       | 9   | 9 | N | This field contains the Social Security  |
|           | -17 |   |   | Number submitted for the obligor.        |
+-----------+-----+---+---+------------------------------------------+
| Case ID   | 18  | 1 | A | This field contains the case             |
|           | -32 | 5 | / | identification that was submitted by the |
|           |     |   | N | state for the case. This field contains  |
|           |     |   |   | spaces if a case identification was not  |
|           |     |   |   | submitted by the state.                  |
+-----------+-----+---+---+------------------------------------------+
| Obligor   | 33  | 2 | A | This field contains the last name of the |
| Last Name | -52 | 0 | / | obligor as originally certified. It will |
|           |     |   | N | contain at least one alphabetic          |
|           |     |   |   | character and be uppercase. No embedded  |
|           |     |   |   | spaces or special characters, except a   |
|           |     |   |   | hyphen, will be present within the first |
|           |     |   |   | four positions.                          |
+-----------+-----+---+---+------------------------------------------+
| Obligor   | 53  | 1 | A | This field contains the first name of    |
| First     | -62 | 0 | / | the obligor, up to the first 10          |
| Name      |     |   | N | characters. It contains at least one     |
|           |     |   |   | alphabetic character and be uppercase.   |
+-----------+-----+---+---+------------------------------------------+
| Current   | 63  | 8 | N | This field contains the current          |
| Arrearage | -70 |   |   | arrearage amount for the case. The value |
| Amount    |     |   |   | is the amount certified by the state net |
|           |     |   |   | of any Tax or Administrative Offsets or  |
|           |     |   |   | modifications. This field contains the   |
|           |     |   |   | amount in whole dollars only.            |
+-----------+-----+---+---+------------------------------------------+
| Case Type | 71  | 1 | A | This field contains one of the following |
| Indicator |     |   |   | codes to indicate the type of case:      |
|           |     |   |   |                                          |
|           |     |   |   | A -- TANF                                |
|           |     |   |   |                                          |
|           |     |   |   | N -- Non-TANF                            |
+-----------+-----+---+---+------------------------------------------+
| Last      | 72  | 8 | A | This field contains the date that the    |
| P         | -79 |   | / | most recent Pre-Offset Notice was sent,  |
| re-Offset |     |   | N | in CCYYMMDD format.                      |
| Notice    |     |   |   |                                          |
| Date      |     |   |   | If OCSE issues the notice for the state, |
|           |     |   |   | this is the date that the Pre-Offset     |
|           |     |   |   | Notice was sent by OCSE.                 |
|           |     |   |   |                                          |
|           |     |   |   | If the state issues the notice, this is  |
|           |     |   |   | the date issued that was provided by the |
|           |     |   |   | state on the Add Case Transaction or the |
|           |     |   |   | Annual Submittal Process Transaction.    |
+-----------+-----+---+---+------------------------------------------+
| P         | 80  | 1 | A | This field contains one of the following |
| re-Offset |     |   |   | values to indicate if the case is active |
| Notice    |     |   |   | at FMS:                                  |
| Hold      |     |   |   |                                          |
| Indicator |     |   |   | H -- The case is on hold pending the     |
|           |     |   |   | Pre-Offset Notice hold period.           |
|           |     |   |   |                                          |
|           |     |   |   | Space -- The case has either been sent   |
|           |     |   |   | to FMS or is MSFIDM-only.                |
+-----------+-----+---+---+------------------------------------------+
| D         | 81  | 1 | A | This field contains one of the following |
| epartment |     |   |   | codes to indicate the action that was    |
| of State  |     |   |   | taken with DoS for the case:             |
| Action    |     |   |   |                                          |
| Indicator |     |   |   | S -- OCSE submitted the obligor to DoS   |
|           |     |   |   | for passport denial when the case's      |
|           |     |   |   | arrearage amount exceeded the            |
|           |     |   |   | Federally-mandated threshold.            |
|           |     |   |   |                                          |
|           |     |   |   | D -- OCSE previously submitted the       |
|           |     |   |   | obligor to DoS for passport denial, but  |
|           |     |   |   | has now forwarded a Delete Record to     |
|           |     |   |   | DoS.                                     |
|           |     |   |   |                                          |
|           |     |   |   | C -- OCSE submitted the obligor to DoS   |
|           |     |   |   | for passport denial when the combined    |
|           |     |   |   | arrearage amount for the eligible TANF   |
|           |     |   |   | and Non-TANF cases from a single state   |
|           |     |   |   | exceeded the Federally-mandated          |
|           |     |   |   | threshold.                               |
|           |     |   |   |                                          |
|           |     |   |   | R -- OCSE submitted the obligor to DoS   |
|           |     |   |   | for passport denial, but DoS rejected    |
|           |     |   |   | the case for an invalid country code or  |
|           |     |   |   | an invalid date of birth.                |
|           |     |   |   |                                          |
|           |     |   |   | Space -- The obligor is eligible to      |
|           |     |   |   | receive their passport based on one of   |
|           |     |   |   | the following conditions: 1) the current |
|           |     |   |   | arrearage amount is less than the        |
|           |     |   |   | Federally mandated threshold, or 2) the  |
|           |     |   |   | Passport Denial exclusion indicator was  |
|           |     |   |   | set.                                     |
+-----------+-----+---+---+------------------------------------------+
| Admin     | 82  | 3 | A | This field contains one of the following |
| istrative | -84 |   |   | values that were sent by the state:      |
| Offset    |     |   |   |                                          |
| Exclusion |     |   |   | ADM -- Exclude all Administrative        |
| Indicator |     |   |   | Offsets (RET, SAL,VEN)                   |
|           |     |   |   |                                          |
|           |     |   |   | Space -- Exclusion indicator does not    |
|           |     |   |   | apply                                    |
+-----------+-----+---+---+------------------------------------------+
| Federal   | 85  | 3 | A | This field contains one of the following |
| R         | -87 |   |   | values that were sent by the state:      |
| etirement |     |   |   |                                          |
| Offset    |     |   |   | RET -- Exclude Federal Retirement        |
| Exclusion |     |   |   |                                          |
| Indicator |     |   |   | Space -- Exclusion indicator does not    |
|           |     |   |   | apply                                    |
+-----------+-----+---+---+------------------------------------------+
| Vendor    | 88  | 3 | A | This field contains one of the following |
| Payments  | -90 |   |   | values that were sent by the state:      |
| Exclusion |     |   |   |                                          |
| Indicator |     |   |   | VEN -- Exclude Vendor                    |
|           |     |   |   | Payment/Miscellaneous                    |
|           |     |   |   |                                          |
|           |     |   |   | Space -- Exclusion indicator does not    |
|           |     |   |   | apply                                    |
+-----------+-----+---+---+------------------------------------------+
| Federal   | 91  | 3 | A | This field contains one of the following |
| Salary    | -93 |   |   | values that were sent by the state:      |
| Exclusion |     |   |   |                                          |
| Indicator |     |   |   | SAL -- Exclude Federal Salary (*pre-set  |
|           |     |   |   | on all cases at FMS*)                    |
|           |     |   |   |                                          |
|           |     |   |   | Space -- Exclusion indicator does not    |
|           |     |   |   | apply                                    |
+-----------+-----+---+---+------------------------------------------+
| Tax       | 94  | 3 | A | This field contains one of the following |
| Refund    | -96 |   |   | values that were sent by the state:      |
| Offset    |     |   |   |                                          |
| Exclusion |     |   |   | TAX -- Exclude Tax Refund Offset         |
| Indicator |     |   |   |                                          |
|           |     |   |   | Space -- Exclusion indicator does not    |
|           |     |   |   | apply                                    |
+-----------+-----+---+---+------------------------------------------+
| Passport  | 97  | 3 | A | This field contains one of the following |
| Denial    | -99 |   |   | values that were sent by the state:      |
| Exclusion |     |   |   |                                          |
| Indicator |     |   |   | PAS -- Exclude Passport Denial           |
|           |     |   |   |                                          |
|           |     |   |   | Space -- Exclusion indicator does not    |
|           |     |   |   | apply                                    |
+-----------+-----+---+---+------------------------------------------+
| Mu        | 1   | 3 | A | This field contains one of the following |
| lti-State | 00- |   |   | values that were sent by the state:      |
| Financial | 102 |   |   |                                          |
| In        |     |   |   | FIN -- Exclude MSFIDM                    |
| stitution |     |   |   |                                          |
| Data      |     |   |   | Space -- Exclusion indicator does not    |
| Match     |     |   |   | apply                                    |
| Exclusion |     |   |   |                                          |
| Indicator |     |   |   |                                          |
+-----------+-----+---+---+------------------------------------------+
| Debt      | 1   | 3 | A | This field contains one of the following |
| Check     | 03- |   |   | values that were sent by the state:      |
| Exclusion | 105 |   |   |                                          |
| Indicator |     |   |   | DCK -- Exclude from the Debt Check       |
|           |     |   |   | Program                                  |
|           |     |   |   |                                          |
|           |     |   |   | Space -- Exclusion indicator does not    |
|           |     |   |   | apply                                    |
+-----------+-----+---+---+------------------------------------------+
| [         | [   | [ | [ | [This field contains one of the          |
| Insurance | 106 | 3 | A | following values that were sent by the   |
| Match     | -10 | ] | ] | state:]{.mark}                           |
| Exclusion | 8]{ | { | { |                                          |
| Indicato  | .ma | . | . | [INS -- Exclude from Insurance           |
| r]{.mark} | rk} | m | m | Match]{.mark}                            |
|           |     | a | a |                                          |
|           |     | r | r | [Space -- Exclusion indicator does not   |
|           |     | k | k | apply]{.mark}                            |
|           |     | } | } |                                          |
+-----------+-----+---+---+------------------------------------------+
| Filler    | [   | 1 | A | This field is reserved for future use    |
|           | 109 | 3 | / | and contains spaces.                     |
|           | -24 | 7 | N |                                          |
|           | 5]{ |   |   |                                          |
|           | .ma |   |   |                                          |
|           | rk} |   |   |                                          |
+-----------+-----+---+---+------------------------------------------+