**Summary of Comments Received after Directorate Review**

**(30-day review was January 6 -- February 6, 2006)**

**012 FW 1, Preparation and Issuance of Director's Orders**

+----+-------+--------------------------+-----------------------------+
| *  | **Off | **Comment**              | **How Addressed**           |
| *S | ice** |                          |                             |
| ec |       |                          |                             |
| ti |       |                          |                             |
| on |       |                          |                             |
| ** |       |                          |                             |
+====+=======+==========================+=============================+
| 1  | ABC   | Typically                | Moved sections to           |
| .2 | Pr    | responsibilities         | incorporate.                |
|    | ogram | sections start with the  |                             |
|    | o     | Director and work their  |                             |
|    | ffice | way down the line of     |                             |
|    |       | authority.               |                             |
+----+-------+--------------------------+-----------------------------+
| 1  | R     | Change "Temporary" to    | Disagree. Temporary and     |
| .3 | egion | "Interim."               | interim are synonyms. We    |
| A( | A     |                          | strive for plain language   |
| 1) |       |                          | and "temporary" is a more   |
|    |       |                          | commonly used term.         |
+----+-------+--------------------------+-----------------------------+
| 1  | R     | Section 1.4 states that  | Incorporated by adding      |
| .4 | egion | Director's Orders (DO)   | examples from section 1.3   |
|    | B     | should not be used to    | and making a clearer        |
|    |       | expedite policy          | statement about preparing   |
|    |       | issuance, implying that  | Manual chapters (not        |
|    |       | unless the issue meets   | Orders) in most situations. |
|    |       | criteria of 1.3, the     |                             |
|    |       | originator should begin  |                             |
|    |       | with a Manual chapter,   |                             |
|    |       | not a DO. To better      |                             |
|    |       | emphasize that Orders    |                             |
|    |       | should not be used in    |                             |
|    |       | lieu of a Manual, this   |                             |
|    |       | portion of the guidance  |                             |
|    |       | needs to be clarified    |                             |
|    |       | further.                 |                             |
+----+-------+--------------------------+-----------------------------+
| 1. | XYZ   | There will be times when | True, but in most cases,    |
| 6A | Pr    | 2½ years is not enough   | this is more than enough    |
| -C | ogram | \[time to incorporate an | time. We must set           |
|    | o     | Order into a Manual      | limitations that are        |
|    | ffice | chapter\].               | reasonable so that we can   |
|    |       |                          | keep our Manual up to date  |
|    |       |                          | and not overuse Orders. We  |
|    |       |                          | can make exceptions if      |
|    |       |                          | necessary.                  |
+----+-------+--------------------------+-----------------------------+
| 1. | HIJ   | We do not mention the    | Incorporated by changing    |
| 8A | Pr    | "briefing memorandum" in | "briefing memorandum" to    |
|    | ogram | 011 FW 3. Does it        | "Note to Reviewers."        |
|    | o     | replace the "Note to     |                             |
|    | ffice | Reviewers?"              |                             |
+----+-------+--------------------------+-----------------------------+
| Te | R     | Change the word "type"   | Incorporated.               |
| mp | egion | to "insert."             |                             |
| la | B     |                          |                             |
| te |       |                          |                             |
|    |       |                          |                             |
| Se |       |                          |                             |
| c. |       |                          |                             |
| 5a |       |                          |                             |
+----+-------+--------------------------+-----------------------------+
| Te | JKL   | This \[the language\]    | Incorporated comment by     |
| mp | Pr    | looks like this is a     | changing "question about    |
| la | ogram | question on the          | purpose..." to "sections    |
| te | o     | effective date. Is that  | about purpose\..." I was    |
| Se | ffice | correct?                 | referring to a "section,"   |
| c. |       |                          | not a question about the    |
| 5  |       |                          | Order.                      |
+----+-------+--------------------------+-----------------------------+
| *  |       |                          |                             |
| *O |       |                          |                             |
| ve |       |                          |                             |
| ra |       |                          |                             |
| ll |       |                          |                             |
| Co |       |                          |                             |
| mm |       |                          |                             |
| en |       |                          |                             |
| ts |       |                          |                             |
| ** |       |                          |                             |
+----+-------+--------------------------+-----------------------------+
| NA | ABC   | The numbering format     | 011 FW 2 explains that we   |
|    | Pr    | does not follow 011 FW   | only need to include        |
|    | ogram | 2.                       | sections that apply to the  |
|    | o     |                          | subject of the chapter. We  |
|    | ffice |                          | only used questions that    |
|    |       |                          | apply and put them in the   |
|    |       |                          | required order.             |
+----+-------+--------------------------+-----------------------------+
| NA | EFG   | Why are the references   | They are hyperlinks to that |
|    | Pr    | to sections underlined?  | part of the document.       |
|    | ogram |                          |                             |
|    | o     |                          |                             |
|    | ffice |                          |                             |
+----+-------+--------------------------+-----------------------------+
| NA | HIJ   | Minor edits (punctuation | Incorporated.               |
|    | Pr    | and style) throughout.   |                             |
|    | ogram |                          |                             |
|    | o     |                          |                             |
|    | ffice |                          |                             |
+----+-------+--------------------------+-----------------------------+
| NA | KLM   | You use the term "good   | Incorporated by changing    |
|    | Pr    | reason" several times in | "good reason" to            |
|    | ogram | this chapter. That is a  | "justifiable reason."       |
|    | o     | very subjective term.    |                             |
|    | ffice | Isn't there something    |                             |
|    |       | more precise?            |                             |
+----+-------+--------------------------+-----------------------------+

**The following offices responded and had no comments:**

-   *Insert Program offices and Regions that responded with no comment*