**Tracking Template for all Trimble CE devices, Software, Warranties
(also known as enhancements) at your Park**

**Background:**

It's a nightmare tracking the modern CE devices used for GPS work. Every
GeoXT, XM, ProXR CE device requires CE upgrades, hardware warranties,
Pathfinder Office upgrades etc. This document is intended to assist a
Park's "GPS caretaker" in tracking the codes and information required to
keep abreast of software/hardware enhancements. As GPS Caretaker:

-   Store this document up on a Park Network drive that everyone has
    access to.

-   Store this document along with CD's for TerraSync and PFO in the
    Pelican case with the GeoXT.

-   Email your park folks and tell them of this document wherabout's.

-   Tell all your park personnel, that YOU are in charge. If the GPS
    caretaker leaves the park and doesn't tell anyone their passcode
    from the Trimble register site, you are **stuffed.**

When you see **\< \>** replace your name and appropriate information

**Definitions:**

[GPS Caretaker:]{.underline} One person in your Park who is in charge of
keeping the GPS systems healthy. Maybe the Park GIS specialist, but
recommend this person is NOT a seasonal employee.

[Enhancement Extensions:]{.underline} A warranty usually good for
one-year from the shipping date. This could cover your TerraSync or
Hardware or PFO license. NPS personnel are not charged full price when
you let this lapse for more than one year, so always check your Trimble
dealer that you are not "fined" for letting an extension lapse.

[Registration:]{.underline} Trimble's new way of tracking what equipment
you have and expiry dates. This web portal into your equipment is the
way you receive support from Trimble when things change. Always enter
information provided to you following instructions when you get new CD's
or enhancement notifications.

**Introduction:**

**\<**Joel Cusick is the AKSO GIS Team GPS Caretaker -- 644-3549**\>**

\<This document holds all the Trimble codes for the [1
GeoXT]{.underline} and [2 Pathfinder Office license]{.underline} that
the AKR GIS Team owns. Equipment is stored in locker behind Joel's
Workstation, 3^rd^ floor AKR. Use sign out sheet when using the
equipment. Original software Disks are stored in a folder inside the
Pelican case. Copies of all software have been made as of 2004 and Joel
has an extra set. Currently PFO is loaded on Joel's main PC, Joel's
Laptop and the common workstation machine in the GIS Conf. room.
Hardcopy register codes are found in this document, The GeoXT Pelican
Case and file cabinet at Joel's workstation.\>

**Steps:**

1)  Register your equipment or software or enhancements by checking the
    registration from Trimble's register site.

    a.  Go to <http://www.trimble.com/register/>

    b.  Type in "your email" and this passcode **\<XXXXXXX\>**

    c.  Make sure Personal Details is filled out appropriately

    d.  Make sure you subscribe to all the Communication Details. This
        way you receive updates electronically when software changes.

    e.  Product Details: Add either Serial numbers or POPN numbers from
        software / hardware that your park receives. This could include
        TerraSync software, GPS Analyst Software, PFO, GeoExplorer
        Series handhelds...

2)  Now that you have registered the equipment/software on the Web, Fill
    out the areas below that apply to your park. This document serves as
    a critical backup and can be printed and housed with the GPS
    equipment for others to refer to if software etc needs to be loaded.

PARK INFORMATION FOR OUR CE SYSTEMS (Make multiple copies of these
blocks for as many units that your park has)

[The GEOExplorer CE Device:]{.underline}

This is the yellow device you hold in your hand.

-   CE Device Type **\<eg. GeoXT or GeoXM or TSCE \>**

-   Serial number from back of unit: \< **XXXXXXXXXXXXXX** \>

-   Turn on the CE device, go to Start, Control Panel, System Properties

-   GPS Firmware **\<eg. 1.04 \>**

-   You can also generate a system report and copy / paste the
    information to this doc. **The system report on your xt can be found
    under start, control panel, system.**

Screen shot an XT running CE.Net Screen shot for an XT running Pocket PC

![](media/image1.jpeg){width="2.4923611111111112in"
height="3.2020833333333334in"}

[Operating System for CE Device:]{.underline}

[This is probably either Windows CE or Pocket PC.]{.underline}

-   Original OS version - **\< eg. Windows CE v. 4.20 \>**

-   Original Purchase Date: **\< eg. 2004 \>**

-   Upgraded **\< eg. 2004 \>**

-   Description: Operating System Enhancement Extension

-   Upgrade Version **\< eg Pocket PC 2003\>**

-   POPN: **\< xxxxxx-xxxxx-00000-xxxxxxx \>**

-   Shipping date: **\< \>**

-   Document: \# **\< \>**

[GeoExplorer CE Hardware Enhancement:]{.underline}

This is purchased yearly to make repairs on the physical device (crack a
screen etc)

-   Original Purchase Date: **\< eg. 2004 \>**

-   Description: Hardware Enhancement Extension

-   POPN: **\< xxxxxx-xxxxx-00000-xxxxxxx \>**

-   Shipping date: **\< \>**

-   Document: \# **\< \>**

[Pathfinder Office Software and Office Software Enhancement
Extensions)]{.underline}

This covers the original version of PFO you purchased and any extensions
you purchase to keep the software current.

-   Original PFO version - **\< eg. 2.7 \>**

-   Original Purchase Date: **\< eg. 2004 \>**

-   Upgraded **\< eg. 2004 \>**

-   Description: Office Software Enhancement Extension

-   Upgrade Version **\< eg. 3.0\>**

-   POPN: **\< xxx \>**

-   Software Installation Serial
    Number**\<xxxxxx-xxxxx-XXXXX-xxxxxxx\>**

-   Received by Trimble Dealer **\< eg. May 2004 \>**

-   Shipping date: **\< \>**

-   Document: \# **\< \>**

[Terrasync and Field Office Software Enhancment Extensions]{.underline}

This covers the version of Terrasync that is running on the handheld and
any extensions you purchase to keep the software current. Can be loaded
on both handhelds and XP machines.

-   Original TerraSync version - **\< eg. 2.4 \>**

-   Original Purchase Date: **\< eg. 2004 \>**

-   Upgraded **\< eg. 2004 \>**

-   Description: Field Office Software Enhancement Extension

-   Upgrade Version **\< eg. 2.41\>**

-   POPN: **\< xxxxxx-xxxxx-00000-xxxxxxx \>**

-   Software Installation Serial
    Number**\<xxxxxx-xxxxx-XXXXX-xxxxxxx\>**

-   Received by Trimble Dealer **\< eg. May 2004 \>**

-   Shipping date: **\< \>**

-   Document: \# **\< \>**

[GPS Analyst Software]{.underline}

ArcGIS Extension for integrating Trimble data into GDB's. Loaded on
Joels PC -- Trial testing

-   Original version - **\< eg. 1.0 \>**

-   Original Purchase Date: **\< eg. 2004 \>**

-   Upgraded Version **\< \>**

-   Description: ArcGIS GPS Analyst Extension

-   Upgrade Version **\< eg. 2.41\>**

-   POPN: **\< xxxxxx-xxxxx-00000-xxxxxxx \>**

-   Software Installation Serial
    Number**\<xxxxxx-xxxxx-XXXXX-xxxxxxx\>**

-   Received by Trimble Dealer **\< eg. May 2004 \>**

-   Shipping date: **\< \>**

-   Document: \# **\< \>**