# Appendix A. Glossary of Terms

**Access category --** A term that identifies the level of accessibility
to an item (e.g., viewing copy, service copy, master, archival master).

**Accompanying materials** -- Collateral material (e.g., maps, CD)
related to the main work but not cataloged separately. The item may be
issued in a container housing both or the publisher may put the
supplementary materials in a pocket at the back of the book. In some
cases, the Library constructs a housing to contain both.

**Architectural and technical drawing** -- Precise graphical
representation of a structure, machine, or its component parts that
communicates the intent of a design to the fabricator or the prospective
buyer of the product.

**Assignment** -- Permanent or temporary location associated with an
item.

**Barcode** -- A pattern of bars of various widths, with varying spaces
between them, representing a number or other code used for item
identification, which can be read optically by wand, scanner, or similar
device.

**Book** -- A monograph or serial made up of text pages bound together
in some fashion.

**Call number** -- The notation used to identify and locate a particular
item on the shelves that is classified; it may consist of the assignment
(location and sublocation, if known), classification number, cutter,
enumeration, chronology or publication date.

**CD (Compact Disc)** -- Type of computer storage medium that is read
optically using a low-power laser beam to read digital data that has
been encoded onto an optical disc in the form of tiny pits.

**CD-R** -- Recordable compact disc.

**CD-ROM** -- A compact disk with read-only memory.

**Classification** -- Alphanumeric system of arrangement, based
primarily on subject matter, enabling efficient retrieval of materials
in the Library's collections.

**CLC (Collection level cataloging)** -- Materials grouped together and
cataloged as a collection or set rather than individually.

**Cutter** -- A book number created from the Cutter, or Cutter-Sanborn,
Tables which further specify author and genre. Follows the more general
classification number based primarily on subject.

**Data element** -- Discrete piece of information contained in an
electronic record.

**Direct ship** -- Library material that is shipped directly to the
custodial divisions, bypassing normal acquisition receipt work flows.
Because Direct Ship materials go directly to the custodial area, the
process is often used for faster receipt of current serial issues.

**Directory** -- A reference work that typically provides access to
names and addresses of individuals or businesses of a specific locale or
common focus, as a trade or professional directory. Because the
information contained is highly subject to change, directories often
receive reduced or minimal processing. Storage and retrieval is often
based on alphabetic or geographic arrangement prompted by annotations on
the first page or cover.

**DVD (Digital Versatile Disc)** -- A type of compact disc capable of
storing any kind of data, including movies, music, text, and graphical
images. DVDs are available in single- and double-sided versions, with
one or two layers of information per side. A double-sided, dual-layer
version can store about 30 times as much information as a standard CD.

**Edge stamp** -- Property stamp applied to the top edge of a book (head
of the text block).

**Format** -- Physical manifestation of an item, e.g., printed book, CD,
microform, video.

**45** -- 45 rpm phonograph record.

**Image + Text** -- A Paper--Unbound format in which the item may
consist of both photographic and pamphlet material with neither
predominating necessarily.

**Item** -- The term item refers to any kind of library material managed
as a single physical unit for purposes of circulation (external,
internal, and reading room service); inventory control; processing;
labelling; storing; and tracking. An item consists of one or more
separate parts, called **pieces**. Single item examples: bound
monographic or serial volume; separately bound part of a volume, e.g.,
Vol 1, part 2; box of manuscripts; box with software diskettes and
manual; book with map in pocket; jewel case with 2 compact discs; folder
of 10 photographs.

**Item barcode** -- An item barcode provides symbology that can
represent a unique or shared PIN (personal identification number).

**Item record** -- The item record provides item-level information that
encompasses all of the pieces covered by the item record.

**Kit** -- A group of individual objects, usually components in
different formats, packaged together that form a constructed whole when
assembled.

**Lasermark** -- The lasermark is the engraving of data elements on a
format or the case of a format.

**Legacy format** -- A physical manifestation of an item that is either
obsolete, or no longer actively acquired by the Library, e.g., 8-track
tape.

**Library bound serial** -- Collection of individual serial issues bound
together by the Library.

**Licensing information** -- Contractually imposed limitations that are
specified by the publisher and applied to the Library\'s use of certain
CD-ROM copyright deposit copies. The publisher selects either a
stand-alone or central file server configuration and specifies
restrictions on the number of simultaneous users, the downloading of
data and disposal of the copies.

**LP** -- Long playing phonograph record.

**Manuscript** -- A document written by hand or in typescript form.

**Masthead** -- The top section of the front page of a newspaper listing
the newspaper title, date of issue, and enumeration information.

**Map** -- a representation, on a flat surface, of a part or the whole
of the earth's surface, the heavens, or a heavenly body.

**Material composition** -- the physical make-up of components of a
label. For example, the face stock is generally polyester or
polypropylene and the adhesive is an acrylic polymer.

**Mixed media** -- A collection of subject-related material in more than
one medium intended for use as a unit. No one medium is so clearly
dominant that the others are dependent or accompanying.

**MLC (Minimum level cataloging)** -- Material not given full
descriptive or subject analysis.

**Monograph** -- A complete bibliographic unit, it may be issued in
successive parts at regular or irregular intervals, but it is not
intended to continue indefinitely.

**Newspaper** -- A serial publication which is designed to be a primary
source of written information on current events connected with public
affairs, that are local, national, and/or international in scope.

**Pamphlet** -- Unbound printed publication with a paper cover or no
cover. Usually limited in size to less than 50 pages.

**Photograph** -- An image produced on sensitized surfaces by the
chemical action of light.

**Piece** -- The term piece refers to the part(s) of an item managed as
a single physical unit. The pieces are packaged in a binding, box,
folder, wrapper, jewel case, sleeve, canister, or some other kind of
container to form a physical unit to be treated at the item-level. The
prices may have individual characteristics (i.e., one is a floppy disk;
another a CD), but they can be controlled effectively with a single Item
Record. The number of pieces in an item record may change as material
moves through such life cycle stages as acquisitions, processing,
binding, conservation, re-evaluation, and re-processing. Not everything
in a package has to be counted as a piece. For example, if an
instruction sheet in a software package is not now mentioned as a
separate price in the bibliographic description, it would not have to be
counted as a piece in an Item Record.

**PIN (Piece Identification Number)** -- A unique barcode identifier
placed on each item or piece for the purpose of inventory and routine
retrieval of associated online records.

Preservation specifications

> 700-702-9/1/00 -- Specifications for pressure sensitive adhesive
> labels for application to covers of bound books for use in laser
> printers
>
> 700-703-9/5/00 -- Specifications for pressure sensitive adhesive
> labels for application to plastic and metal substrates for use in
> laser printers
>
> 700-704-1/12/00 -- Specifications for pressure sensitive adhesive
> labels for application to text pages of bound books for use in laser
> printers
>
> 700-701-9/1/00 -- Specifications for pressure sensitive adhesive
> labels for application to box-board for use in laser printers
>
> 700-711-9/1/00 -- Specifications for pressure sensitive adhesive
> labels for application to box-board for use in thermal transfer
> printers
>
> 700-712-9/1/00 -- Specifications for pressure sensitive adhesive
> labels for application to covers of bound books for use in thermal
> transfer printers
>
> 700-713-1/12/00 -- Specifications for pressure sensitive adhesive
> labels for application to plastic and metal substrates for use in
> thermal transfer printers
>
> 700-714-9/5/00 -- Specifications for pressure sensitive adhesive
> labels for application to text pages of bound books for use in thermal
> transfer printers

**Processing type** -- A method of categorization which distinguishes
within a format by the manner in which the material is handled, often
used for cataloging (e.g., CLC, MLC, full/core cataloging).

**Production method** -- The process of creating the label specified.
Methods may include thermal transfer or laser printing; printing onto
adhesive label stock & affixing the label to the item or container;
printing directly onto a flag or container stock without an adhesive
label; preprinting label stock for later use vs. on-demand printing.

**Publisher statement** -- Text printed in each issue of a serial
providing information such as the publication name, owner, staff, and
frequency. This is generally found within the first few pages of text.

**Rare collected item** -- A category unique to RBSCD, it is a
processing type which allows items to be housed together in a standard
archival container.

**Realia** -- Objects or artifacts, including both natural objects and
those produced by human workmanship (e.g., sculpture, fabric, a message
in a bottle).

**Retrieval label** -- Any label placed on an item to assist in its
methodical storage and retrieval by use of an imposed retrieval system.
Retrieval labels include call numbers, shelf numbers, accession numbers,
shelf assignments, etc., alphabetic, numeric, and geographic
arrangements.

**Score** -- An intellectual format for the presentation of music. A
score arranges all of the parts of a musical composition in one
notational system; from it all of the parts can be determined.
Individual instrumental or vocal parts are often broken out for specific
performers, the conductor uses the full score to understand and
interpret the interaction of melodic lines and orchestral resources
called for in the composition. Scores are often published or bound like
other printed books.

**Security strip** -- A mechanical device placed in a Library asset with
the intention of triggering an alarm system if the asset is removed from
the Library without proper authorization.

**Self-contained serial unit** -- A unit of serial publication that is
complete at publication. By contrast periodical publications anticipate
the addition of one or more units over a specified period of time. The
self-contained unit may, or may not, reproduce substantial quantities of
the same data in each iteration; almanacs, directories, legal codes,
manuals, etc.

**Serial** -- A publication in any format issued in successive parts
bearing numeric and/or chronological designations and intended to be
continued indefinitely. Serials include periodicals (published more
frequently than annually); newspapers; annuals (reports, yearbooks,
etc.); the journals, memoirs, proceedings, transactions, etc. of
societies; and numbered monographic series.

**Sheet music** -- A publication mode for presenting printed music.
Sheet music generally provides all the elements necessary for the
performance of a single selection and does not anticipate the
simultaneous publication of individual parts for soloists or ensemble
performers.

**Slide** -- Transparent material on which there is a two-dimensional
image, usually held in a mount, and designed for use in a projector or
viewer.

**Special format** -- A category of general collections books that
require additional handling to allow them to be shelved alongside
standard books. An example is a book shaped like a slice of pizza.

**Still image** -- A pictorial rather than textual representation
recorded on a paper-based medium. Examples include maps, photographs,
posters, prints, architectural/technical drawings, and other drawings.

**Transcription** -- A handwritten copy of a data element, such as the
item's call number, from the online record to the item itself.

**Transliteration** -- Rendering the characters or script of one
language in the characters or script of another. Transliteration
although not a translation, it carries no inherent meaning once rendered
in the alien script, generally attempts to exploit the conventions of
pronunciation to reproduce the sound of the original language. The
transliteration of Chinese characters, Arabic or other exotic scripts
into the Roman alphabet is also called Romanization.

**Verso** -- The left-hand page of an open book; the verso is the back
side of a recto.

# Appendix B. Formats Broken Down by Custodial Division

<table style="width:100%;">
<colgroup>
<col style="width: 31%" />
<col style="width: 8%" />
<col style="width: 7%" />
<col style="width: 7%" />
<col style="width: 8%" />
<col style="width: 7%" />
<col style="width: 7%" />
<col style="width: 7%" />
<col style="width: 6%" />
<col style="width: 6%" />
</colgroup>
<tbody>
<tr class="odd">
<td rowspan="2"><strong>FORMAT</strong></td>
<td colspan="9"><strong>Custodial Division</strong></td>
</tr>
<tr class="even">
<td><strong>AMED</strong></td>
<td><strong>AFC</strong></td>
<td><strong>ASIAN</strong></td>
<td><strong>ChLit</strong></td>
<td><strong>CALM</strong></td>
<td><strong>DCSU<sup>1</sup></strong></td>
<td><strong>EUR</strong></td>
<td><strong>G&amp;M</strong></td>
<td><strong>HISP</strong></td>
</tr>
<tr class="odd">
<td>PAPER -- BOUND -- BOOK</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td>Non-rare book and bound serial</td>
<td>X</td>
<td>X</td>
<td>X</td>
<td>X</td>
<td>X</td>
<td>X</td>
<td>X</td>
<td>X</td>
<td>X</td>
</tr>
<tr class="odd">
<td>Non-rare special format</td>
<td>X</td>
<td></td>
<td>X</td>
<td>X</td>
<td></td>
<td>X</td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td><p>Book with accompanying</p>
<p>material</p></td>
<td>X</td>
<td></td>
<td></td>
<td></td>
<td>X</td>
<td>X</td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="odd">
<td>Directory</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td>X</td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td>Copyright paperback collection</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="odd">
<td>PAPER -- UNBOUND</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td>Collection level cataloging (CLC)</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td>X</td>
<td></td>
<td>X</td>
<td></td>
<td></td>
</tr>
<tr class="odd">
<td>Serial issue</td>
<td></td>
<td></td>
<td>X</td>
<td>X</td>
<td>X</td>
<td></td>
<td>X</td>
<td></td>
<td>X</td>
</tr>
<tr class="even">
<td>Newspaper</td>
<td></td>
<td></td>
<td>X</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="odd">
<td>Copyright comic book collection</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td>Copyright moving image descriptive material</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="odd">
<td>PAPER -- SHEET</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td>Still image including architectural/ technical drawing, poster,
photograph, map</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td>X</td>
<td></td>
<td>X</td>
<td></td>
</tr>
<tr class="odd">
<td>DISC -- DIGITAL</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td>CD and CD-R</td>
<td>X</td>
<td>X</td>
<td></td>
<td></td>
<td>X</td>
<td></td>
<td></td>
<td>X</td>
<td>X</td>
</tr>
<tr class="odd">
<td>CD-ROM</td>
<td>X</td>
<td>X</td>
<td></td>
<td></td>
<td>X</td>
<td>X</td>
<td></td>
<td>X</td>
<td>X</td>
</tr>
<tr class="even">
<td>DVD</td>
<td>X</td>
<td>X</td>
<td></td>
<td></td>
<td>X</td>
<td>X</td>
<td></td>
<td>X</td>
<td>X</td>
</tr>
<tr class="odd">
<td>DISC -- MAGNETIC</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td>Floppy disk</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="odd">
<td>DISC -- VINYL</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td>Vinyl disc</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="odd">
<td>FILM</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td>Microfilm</td>
<td>X</td>
<td></td>
<td>X</td>
<td></td>
<td></td>
<td>X</td>
<td>X</td>
<td>X</td>
<td></td>
</tr>
<tr class="odd">
<td>Microfiche</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td>X</td>
<td></td>
<td>X</td>
<td>X</td>
</tr>
<tr class="even">
<td>Slide</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td>X</td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="odd">
<td>Motion picture film</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td>MAGNETIC TAPE</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="odd">
<td>Audio cassette tape</td>
<td>X</td>
<td>X</td>
<td></td>
<td></td>
<td></td>
<td>X</td>
<td></td>
<td></td>
<td>X</td>
</tr>
<tr class="even">
<td>Video cassette tape</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td>X</td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="odd">
<td>Video open reel</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td>MIXED MEDIA</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td>X</td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="odd">
<td>COPYRIGHT REALIA</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td>X</td>
<td></td>
<td></td>
<td></td>
</tr>
</tbody>
</table>

1.  Represents published materials; for unpublished materials every
    format is represented except serial issues and newspapers.

<table>
<colgroup>
<col style="width: 35%" />
<col style="width: 7%" />
<col style="width: 6%" />
<col style="width: 6%" />
<col style="width: 8%" />
<col style="width: 7%" />
<col style="width: 7%" />
<col style="width: 7%" />
<col style="width: 8%" />
<col style="width: 6%" />
</colgroup>
<tbody>
<tr class="odd">
<td rowspan="2"><strong>FORMAT</strong></td>
<td colspan="9"><h4 id="custodial-division">Custodial Division</h4></td>
</tr>
<tr class="even">
<td><strong>HSS</strong></td>
<td><strong>LAW</strong></td>
<td><strong>MS</strong></td>
<td><strong>MBRS</strong></td>
<td><strong>MUS</strong></td>
<td><strong>P&amp;P</strong></td>
<td><strong>RBSC</strong></td>
<td><strong>ST&amp;B</strong></td>
<td><strong>SER</strong></td>
</tr>
<tr class="odd">
<td>PAPER -- BOUND -- BOOK</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td>Non-rare book and bound serial</td>
<td>X</td>
<td>X</td>
<td>X</td>
<td>X</td>
<td>X</td>
<td>X</td>
<td>X</td>
<td>X</td>
<td>X</td>
</tr>
<tr class="odd">
<td>Non-rare special format</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td>X</td>
<td>X</td>
<td></td>
</tr>
<tr class="even">
<td>Book with accompanying material</td>
<td></td>
<td>X</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="odd">
<td>Directory</td>
<td>X</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td>Copyright paperback collection</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td>X</td>
<td></td>
<td></td>
</tr>
<tr class="odd">
<td>PAPER – UNBOUND</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td>Collection level cataloging (CLC)</td>
<td></td>
<td>X</td>
<td></td>
<td>X</td>
<td></td>
<td></td>
<td>X</td>
<td>X</td>
<td></td>
</tr>
<tr class="odd">
<td>Serial issue</td>
<td>X</td>
<td>X</td>
<td></td>
<td></td>
<td>X</td>
<td>X</td>
<td>X</td>
<td>X</td>
<td>X</td>
</tr>
<tr class="even">
<td>Newspaper</td>
<td></td>
<td>X</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td>X</td>
</tr>
<tr class="odd">
<td>Copyright comic book collection</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td>X</td>
</tr>
<tr class="even">
<td>Copyright moving image descriptive material</td>
<td></td>
<td></td>
<td></td>
<td>X</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="odd">
<td>PAPER – SHEET</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td>Still image including architectural/ technical drawing, poster,
photograph, map</td>
<td></td>
<td></td>
<td></td>
<td>X</td>
<td></td>
<td>X</td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="odd">
<td>DISC -- DIGITAL</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td>CD and CD-R</td>
<td></td>
<td>X</td>
<td>X</td>
<td>X</td>
<td>X</td>
<td></td>
<td></td>
<td></td>
<td>X</td>
</tr>
<tr class="odd">
<td>CD-ROM</td>
<td></td>
<td>X</td>
<td>X</td>
<td>X</td>
<td>X</td>
<td></td>
<td></td>
<td></td>
<td>X</td>
</tr>
<tr class="even">
<td>DVD</td>
<td></td>
<td>X</td>
<td>X</td>
<td>X</td>
<td>X</td>
<td></td>
<td></td>
<td></td>
<td>X</td>
</tr>
<tr class="odd">
<td>DISC -- MAGNETIC</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td>Floppy disk</td>
<td>X</td>
<td>X</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="odd">
<td>DISC -- VINYL</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td>Vinyl disc</td>
<td></td>
<td></td>
<td></td>
<td>X</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="odd">
<td>FILM</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td>Microfilm</td>
<td>X</td>
<td></td>
<td>X</td>
<td></td>
<td>X</td>
<td></td>
<td></td>
<td></td>
<td>X</td>
</tr>
<tr class="odd">
<td>Microfiche</td>
<td>X</td>
<td>X</td>
<td>X</td>
<td></td>
<td>X</td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td>Slide</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td>X</td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="odd">
<td>Motion picture film</td>
<td></td>
<td></td>
<td></td>
<td>X</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td>MAGNETIC TAPE</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="odd">
<td>Audio cassette tape</td>
<td></td>
<td></td>
<td></td>
<td>X</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td>Video cassette tape</td>
<td></td>
<td></td>
<td></td>
<td>X</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="odd">
<td>Video open reel</td>
<td></td>
<td></td>
<td></td>
<td>X</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="even">
<td>MIXED MEDIA</td>
<td>X</td>
<td></td>
<td></td>
<td>X</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
<tr class="odd">
<td>COPYRIGHT REALIA</td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
</tbody>
</table>

# Appendix C. JIG-L Team Membership

  --------------------- -------------------------------------------------
  **Labelling JIG       **Organization**
  Member**              

  Ginny Kass            CO Operations Directorate

  Deb McKern            LS Public Service Collections; Baseline Inventory
                        Program

  Kim Brown             CO Receiving & Processing Division; Receipt &
                        Correspondence Control Section

  Megan Caverly         LS African/Asian Acquisitions & Overseas
                        Operation Division; Japanese, Korean, South &
                        Southeast Asian Acquisitions Section

  Dexter Fox            LS Operations Directorate; Automation, Planning &
                        Liaison Office

  Victor Holmes         CO Receiving & Processing Division

  Barbara Humphrys      LS Public Service Collections; Motion Picture,
                        Broadcasting & Recorded Sound Division

  Eileen Lowry          CO Copyright Acquisitions Division
  --------------------- -------------------------------------------------

# Appendix D. Relationship of Item and Piece by Format

Audience = ACQ (when materials are received)

> CAT, BCCD (when materials are processed)
>
> PSC, AREA (when materials used, or when direct ships are
> received/processed)

+---+---------------+-----------+---------------+------------+--------+
|   | **Format**    | **P       | **Examples**  | **Item     | **Unit |
|   |               | rocessing |               | Record =** | Se     |
|   |               | Type**    |               |            | rved** |
+===+===============+===========+===============+============+========+
| 1 | Paper --      | Non-rare  | -   Hardcover | Item       | Item   |
|   | Bound -- Book | (         |               |            |        |
|   |               | full/core | -   Paperback |            |        |
|   |               | c         |               |            |        |
|   |               | ataloging | -   Bound     |            |        |
|   |               | and MLC)  |     pamphlet  |            |        |
+---+---------------+-----------+---------------+------------+--------+
|   |               | Serial    | -   Library   | Item       | Item   |
|   |               |           |     bound     |            |        |
|   |               |           |     serial    |            |        |
|   |               |           |               |            |        |
|   |               |           | -   S         |            |        |
|   |               |           | elf-contained |            |        |
|   |               |           |     serial    |            |        |
|   |               |           |     unit      |            |        |
+---+---------------+-----------+---------------+------------+--------+
| 2 | Paper --      | Special   | -             | Item       | It     |
|   | Bound -- Book | format    |   Unshelvable |            | em/box |
|   |               |           |     item      |            |        |
|   |               |           |               |            |        |
|   |               |           | -             |            |        |
|   |               |           |    Odd-shaped |            |        |
|   |               |           |     book      |            |        |
+---+---------------+-----------+---------------+------------+--------+
| 3 | Paper --      | Acc       | -   Book      | Item       | It     |
|   | Bound -- Book | ompanying |     w/CD-ROM  | (number of | em/box |
|   |               | material  |               | pieces     |        |
|   |               |           | -   Book      | recorded   |        |
|   |               |           |     w/toy     | in both    |        |
|   |               |           |               | Copyright  |        |
|   |               |           |               | and ILS    |        |
|   |               |           |               | databases) |        |
+---+---------------+-----------+---------------+------------+--------+
| 4 | Paper --      | Directory | -   Phone     | Item       | Item   |
|   | Bound -- Book |           |     book      |            |        |
|   |               |           |               |            |        |
|   |               |           | -   City      |            |        |
|   |               |           |     directory |            |        |
|   |               |           |               |            |        |
|   |               |           | -   Social    |            |        |
|   |               |           |     register  |            |        |
+---+---------------+-----------+---------------+------------+--------+
| 5 | Paper --      | Copyright | -   Romance   | Item      | Item   |
|   | Bound -- Book | Paperback |     novels    | stored     |        |
|   |               | C         |               | together   |        |
|   |               | ollection |               | in box     |        |
|   |               |           |               | with other |        |
|   |               |           |               | items      |        |
+---+---------------+-----------+---------------+------------+--------+
| 6 | Paper --      | CLC       | -   Miniature | Box       | Box    |
|   | Unbound       | (         |     book      | containing |        |
|   |               | collected |               | multiple   |        |
|   |               | pieces    | -             | pieces     |        |
|   |               | that      |    Playscript |            |        |
|   |               | receive   |               |            |        |
|   |               | C         | -   Pamphlet  |            |        |
|   |               | ollection |               |            |        |
|   |               | Level     |    collection |            |        |
|   |               | Ca        |               |            |        |
|   |               | taloging) | -             |            |        |
|   |               |           |   Uncataloged |            |        |
|   |               |           |     sheet     |            |        |
|   |               |           |     music     |            |        |
+---+---------------+-----------+---------------+------------+--------+
| 7 | Paper --      | Serial    | -             | No         | Piece  |
|   | Unbound       | issue     |               | (Receipt   |        |
|   |               |           |               | noted in   |        |
|   |               |           |               | check-in   |        |
|   |               |           |               | record)    |        |
+---+---------------+-----------+---------------+------------+--------+

+---+---------------+-----------+------------+------------+-----------+
|   | **Format**    | **P       | **         | **Item     | **Unit    |
|   |               | rocessing | Examples** | Record =** | Served**  |
|   |               | Type**    |            |            |           |
+===+===============+===========+============+============+===========+
| 8 | Paper --      | Newspaper | -          | No         | Piece     |
|   | Unbound       |           |            |            |           |
+---+---------------+-----------+------------+------------+-----------+
| 9 | Paper --      | Copyright | -          | Box       | Item      |
|   | Unbound       | comic     |            | containing |           |
|   |               | book      |            | multiple   |           |
|   |               | c         |            | items in   |           |
|   |               | ollection |            | mylar      |           |
|   |               |           |            | sleeves    |           |
+---+---------------+-----------+------------+------------+-----------+
| 1 | Paper --      | Copyright |            | Box       | Box       |
| 0 | Unbound       | moving    |            | containing |           |
|   |               | image     |            | multiple   |           |
|   |               | de        |            | items and  |           |
|   |               | scriptive |            | formats in |           |
|   |               | material  |            | folders    |           |
+---+---------------+-----------+------------+------------+-----------+
| 1 | Paper --      | Still     | -          | Box       | B         |
| 1 | Sheet         | image     | Photograph | containing | ox/folder |
|   |               |           |            | multiple   |           |
|   |               |           | -          | items in   |           |
|   |               |           |            | mats or    |           |
|   |               |           | -          | pieces in  |           |
|   |               |           |            | folders    |           |
+---+---------------+-----------+------------+------------+-----------+
|   |               |           | -   Poster | Folder/Box | Folder    |
|   |               |           |            |           |           |
|   |               |           |            | containing |           |
|   |               |           |            | single     |           |
|   |               |           |            | items      |           |
+---+---------------+-----------+------------+------------+-----------+
|   |               |           | -   Map    | Folder    | Folder    |
|   |               |           |            | containing |           |
|   |               |           |            | multiple   |           |
|   |               |           |            | pieces,    |           |
|   |               |           |            | some in    |           |
|   |               |           |            | mylar      |           |
|   |               |           |            | sleeves    |           |
+---+---------------+-----------+------------+------------+-----------+
|   |               |           | -   Arch   | Folder/Box | Folder    |
|   |               |           | itectural/ |           |           |
|   |               |           |            | containing |           |
|   |               |           |  technical | multiple   |           |
|   |               |           |            | pieces     |           |
|   |               |           |    drawing | that       |           |
|   |               |           |            | become     |           |
|   |               |           |            | items in   |           |
|   |               |           |            | individual |           |
|   |               |           |            | folder     |           |
|   |               |           |            | once       |           |
|   |               |           |            | served     |           |
+---+---------------+-----------+------------+------------+-----------+

+---+---------------+-----------+---------------+------------+--------+
|   | **Format**    | **P       | **Examples**  | **Item     | **Unit |
|   |               | rocessing |               | Record =** | Se     |
|   |               | Type**    |               |            | rved** |
+===+===============+===========+===============+============+========+
| 1 | Disc --       | CD/CD-R   | -   CD, CD-R  | Jewel Case | \*     |
| 2 | Digital       |           |               |           |        |
|   |               |           |               | containing |        |
|   |               |           |               | 1 or more  |        |
|   |               |           |               | discs &    |        |
|   |               |           |               | text       |        |
+---+---------------+-----------+---------------+------------+--------+
|   |               |           | -   CD set in | Contai     | \*     |
|   |               |           |     con       | ner/Binder |        |
|   |               |           | tainer/binder |           |        |
|   |               |           |               | containing |        |
|   |               |           |               | multiple   |        |
|   |               |           |               | discs      |        |
+---+---------------+-----------+---------------+------------+--------+
|   |               | CD-ROM    | -   CD-ROM    | Jewel Case | Jewel  |
|   |               |           |               |           | Case   |
|   |               |           |               | containing |        |
|   |               |           |               | 1 or more  |        |
|   |               |           |               | discs &    |        |
|   |               |           |               | text       |        |
+---+---------------+-----------+---------------+------------+--------+
|   |               |           | -   CD-ROM    | Contai     | Con    |
|   |               |           |     set in    | ner/Binder | tainer |
|   |               |           |     con       |           |        |
|   |               |           | tainer/binder | containing |        |
|   |               |           |               | multiple   |        |
|   |               |           |               | discs      |        |
+---+---------------+-----------+---------------+------------+--------+
| 1 | Disc --       | DVD       | -   DVD       | Container  | \*     |
| 3 | Digital       |           |               |           |        |
|   |               |           |               | containing |        |
|   |               |           |               | 1 or more  |        |
|   |               |           |               | discs &    |        |
|   |               |           |               | text       |        |
+---+---------------+-----------+---------------+------------+--------+
| 1 | Disc --       | Floppy    | -   Floppy    | Container  | Con    |
| 4 | Magnetic      |           |               |           | tainer |
|   |               |           | -   Floppy    | containing |        |
|   |               |           |     set in    | 1 or more  |        |
|   |               |           |     con       | discs &    |        |
|   |               |           | tainer/binder | text       |        |
+---+---------------+-----------+---------------+------------+--------+
| 1 | Disc -- Vinyl | Vinyl     | -   45        | Jacket    | \*     |
| 5 |               | disc      |               | containing |        |
|   |               |           | -   LP        | 1 or more  |        |
|   |               |           |               | discs in   |        |
|   |               |           |               | sleeves    |        |
+---+---------------+-----------+---------------+------------+--------+
| 1 | Film          | Microfilm | -   Newspaper | Box       | Box    |
| 6 |               |           |     reel      | containing |        |
|   |               |           |               | multiple   |        |
|   |               |           |               | pieces on  |        |
|   |               |           |               | a reel     |        |
+---+---------------+-----------+---------------+------------+--------+
|   |               |           | -   Brittle   | Item      | Box    |
|   |               |           |     books     | stored     |        |
|   |               |           |               | together   |        |
|   |               |           |   reformatted | on reel    |        |
|   |               |           |     to        | with other |        |
|   |               |           |     microfilm | items      |        |
+---+---------------+-----------+---------------+------------+--------+
| 1 | Film          | M         | -   Si        | Sleeve    | Sleeve |
| 7 |               | icrofiche | ngle/multiple | containing |        |
|   |               |           |     fiche in  | singl      |        |
|   |               |           |     jacket    | e/multiple |        |
|   |               |           |               | pieces     |        |
+---+---------------+-----------+---------------+------------+--------+
|   |               |           | -   Fiche set | Bo         | Box    |
|   |               |           |     in        | xes/Binder |        |
|   |               |           |     con       |           |        |
|   |               |           | tainer/binder | containing |        |
|   |               |           |               | multiple   |        |
|   |               |           |               | pieces in  |        |
|   |               |           |               | sleeves    |        |
+---+---------------+-----------+---------------+------------+--------+
| 1 | Film          | Slide     | -   Slide set | Contai     | Con    |
| 8 |               |           |     in        | ner/Binder | tainer |
|   |               |           |     con       |           |        |
|   |               |           | tainer/binder | containing |        |
|   |               |           |               | multiple   |        |
|   |               |           |               | pieces     |        |
+---+---------------+-----------+---------------+------------+--------+

\* Sound recordings and moving images are not served directly to users.
Users hear or view them at audiovisual booths, but do not handle the
item.

+---+---------------+-----------+---------------+------------+--------+
|   | **Format**    | **P       | **Examples**  | **Item     | **Unit |
|   |               | rocessing |               | Record =** | Se     |
|   |               | Type**    |               |            | rved** |
+===+===============+===========+===============+============+========+
| 1 | Film          | Reel      | -   Motion    | Canister   | \*     |
| 9 |               |           |     picture   |            |        |
+---+---------------+-----------+---------------+------------+--------+
| 2 | Magnetic tape | Audio     | -   Single    | Case       | \*     |
| 0 |               | cassette  |     cassette  |            |        |
|   |               |           |     or set in |            |        |
|   |               | Video     |     con       |            |        |
|   |               | cassette  | tainer/binder |            |        |
+---+---------------+-----------+---------------+------------+--------+
| 2 | Magnetic tape | Video     |               | Canister   | \*     |
| 1 |               | open reel |               |            |        |
+---+---------------+-----------+---------------+------------+--------+
| 2 | Mixed media   |           | -   Kit       | Container  | Con    |
| 2 |               |           |               |           | tainer |
|   |               |           | -   Software  | containing |        |
|   |               |           |     package   | range of   |        |
|   |               |           |               | formats    |        |
|   |               |           | -   Video     |            |        |
|   |               |           |     w/audio   |            |        |
+---+---------------+-----------+---------------+------------+--------+
| 2 | Copyright     |           | -   Greeting  | Item      | Item   |
| 3 | realia        |           |     card      | stored     |        |
|   |               |           |               | together   |        |
|   |               |           | -             | in box     |        |
|   |               |           | Fabric/carpet | with other |        |
|   |               |           |               | items      |        |
|   |               |           | -   Calendar  |            |        |
+---+---------------+-----------+---------------+------------+--------+

\* Sound recordings and moving images are not served directly to users.
Users hear or view them at audiovisual booths, but do not handle the
item.

# Appendix E. IT Needs

JIG-L identified IT needs to support the implementation of labelling
recommendations. These IT needs state the initial IT issues and concerns
related to labelling from a business user perspective. These needs are
not comprehensive, but rather state clearly at a high level IT concerns
that are already recognized by the JIG-L members. JIG-L recommends that
these needs be further vetted and defined to develop full IT
requirements necessary to design and implement an IT system.

1.  The proposed materials processing system must support the selection
    process of the Library.

```{=html}
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```
a.  Selected items are documented

b.  Selected items are identified

c.  Rejected items are identified

d.  Rejected items are not directed into Library processing streams

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```
2.  The proposed materials processing system will supply and maintain
    the date of receipt in association with the record of each
    deposit/registration/receipt.

3.  The proposed materials processing system will provide a capability
    for documenting (recording and maintaining) PIN numbers with the
    record of each receipt and any appropriate accompanying
    documentation (order correspondence, registration documentation,
    etc.)

4.  The proposed materials processing system will maintain a unique
    index of assigned PIN labels and will extend that index of piece
    identification numbers as library receipts, or copyright deposits
    and registrations are received and documented.

5.  The proposed materials processing system should provide a capability
    to document the physical condition of received items (e.g.,
    damaged\--retained; damaged\--replaced)

```{=html}
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```
a.  Damaged items will be documented

b.  Documentation will identify damaged receipts

```{=html}
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```
6.  The proposed materials processing system will be capable of
    changing/deleting PIN information.

```{=html}
<!-- -->
```
a.  PIN assignments

b.  Registration detail

c.  Receipt status

```{=html}
<!-- -->
```
7.  The proposed materials processing system will maintain an interface
    to the Library's piece identification number (PIN) source file
    capable of generating new item numbers as required, or of
    reproducing (duplicating) existing piece identification numbers:

> a\. To support and extend item receipt processing
>
> b\. To support subsequent item processing
>
> c\. To extend piece level control to additional materials

8.  The proposed materials processing system will support the
    association of multiple PINs to one service request (e.g., copyright
    claim). Several configurations are proposed for review:

> a\. One PIN assigned to the item and to its support documentation.

b\. Each item and any associated documentation may be pinned separately,
a request to review a copyright registration would require retrieval of
multiple documents and items.

9.  The proposed materials processing configuration will support the
    association of related item records.

> a\. As specific pieces associated with one record.
>
> b\. As specific registrations associated with one item.

c\. As numerous items stored and served together; so that if one of the
items is in use all of the related items will be reported as unavailable
for use.

d\. As a number of associated items whose status is governed by a single
transaction. Processing of any one item in the associated set updates
all members of the set.

10. The proposed materials processing system will provide the capability
    to address and process data at the item level.

```{=html}
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```
a.  To support Library collection control and circulation activity.

b\. To uniquely describe and manage specifically identified materials
and resource documentation.

> c\. To provide aggregate control of collected sets and kits.
>
> d\. To provide access to specific items, registrations, and related
> documentation.

11. The proposed materials processing system will support an interface
    with other local systems at the most granular (item) level.

a\. Full compliance with bibliographic (Z39.50) and commercial (X-10)
communication standards.

> b\. System safeguards will regulate external access to the copyright
> data.
>
> c\. System safeguards will regulate remote modification of copyright
> data.
>
> d\. System safeguards will regulate the receipt of electronic
> deposits.
>
> e\. System safeguards will filter and refer outside requests for
> copyright information.

f\. System safeguards will filter and pass requests for library
information to library processors.

12. The proposed materials processing system will be capable of
    monitoring requests for information concerning specific items by
    several measures, including:

> a\. Multiple requests for a single item, or item segment, and the
> status of each request.
>
> b\. Multiple requests for multiple items, or item segments, and the
> status of each request.
>
> c\. Frequency of requests for specific items.
>
> d\. Total number of requests for specific items.

13. The proposed materials processing system will maintain a history of
    activities (retrieval, review, judgement, etc.) associated with each
    item or associated component (registration, claim, request, etc.).

> a\. For pre-determined periods of time.
>
> b\. Until purged or replaced by transaction age, expiration date,
> periodic review, etc.

c\. For the maintenance of material status assessments to determine
culpability for damage or loss.

14. The proposed materials processing system will provide search
    capability for copyright content, deposits and items.

> a\. From outside web-based sources.
>
> b\. From internal copyright reference queries.
>
> c\. From a variety of library based searches passed to the integrated
> processing system.

15. The proposed integrated processing system will provide a capability
    to document item status reporting across an interface with Library
    inventory:

> a\. Lost items.
>
> b\. Missing items.
>
> c\. Withdrawn items.
>
> d\. Damaged items.
>
> e\. Replacement requests.

16. The proposed materials processing system will permit continuous
    location and status tracking of items.

> a\. See No. 13 preceding.
>
> b\. Periods of status retention may expire routinely, be replaced or
> purged.

17. The proposed materials processing system will provide a capability
    to distinguish and track each item or associated piece described in
    the system.

18. The proposed materials processing system will track requests and
    items identified to the processing system for replacement use. (See
    No. 15 preceding.)

19. The proposed materials processing system will direct output to
    interfaced printing equipment and permit different content and
    formatting for specific applications. Users may elect specific
    formats, or accept default formatting based on defined physical
    types (microfilm, printed items, digital media, etc.).

20. The proposed materials processing system will store and format data
    to generate laser marks using interfaced marking equipment. (See No.
    19 preceding.)

21. The proposed materials processing system will offer the capability
    to select content and element layout for use with interfaced label
    printing equipment.

22. The proposed materials processing system will offer the capability
    to format and pass data to a variety of interfaced print devices to
    produce either standard label products, or to imprint paper, Mylar,
    or other media. (See No. 19 preceding.)

23. The proposed materials processing system will generate copyright
    registration numbers or other specially formatted sequentially
    numbered series as required. (See No. 19 preceding.)

24. Data available in the proposed materials processing system may be
    used to produce various management reports.