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height="9.027777777777778e-2in"}

**User Responsibilities**

-   You are personally responsible for your DOE-issued laptop.

-   You must bring your laptop to your Help Desk staff at least once
    every 90 days so it can be physically inventoried and so that
    approved security-related software updates can be installed.
    Anti-virus protection will also be updated to minimize the laptop's
    vulnerability to threats.

-   If your DOE laptop or its associated removable storage media is
    stolen, lost, or missing, immediately report the loss to local law
    enforcement authorities. Get a report number from the police. Also
    report the loss to your property management officer. And report the
    loss to your system support Help Desk (for DOECOE contact the CSC
    Help Desk at

301-903-2500.)

-   If your DOE laptop or associated removable storage media is stolen,
    lost, or missing, and if it contains Personally Identifiable
    Information (PII) [you must report the loss within 45 minutes of
    when you learn of it]{.underline} to your system support Help Desk
    (for DOECOE, contact the CSC Help Desk at 301-903-2500)

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height="9.027777777777778e-2in"}

**User Responsibilities (continued)**

-   If you suspect that your DOE-issued laptop or associated removable
    storage media has been tampered with, immediately report this
    suspicion to your system support Help Desk(for DOECOE contact the
    CSC Help Desk at 301-903-2500). If the laptop is off when you
    suspect possible tampering, do not turn it on.

-   Failing to take appropriate steps to protect your DOE-issued laptop
    or associated removable storage media may result in administrative
    action.

![](media/image1.png){width="3.3131944444444446in"
height="9.027777777777778e-2in"}

**US Department of Energy**

**Office of the Chief Information Officer**

![](media/image2.png){width="1.391732283464567in"
height="1.354724409448819in"}

**For Headquarters DOECOE Support,**

**Please contact:**

**Office of IT Support Services**

**Consolidated Service Center (CSC)**

**Phone: 301-903-2500**

**Email: csc.helpdesk@hq.doe.gov**

**Web: <http://cio-ops.doe.gov/doecoe>**

**US Department of Energy**

**Office of the Chief Information Officer**

**Laptop**

**Accountability**

**What You Need To Know**

**To Keep Your**

**Laptop Secure**

![](media/image3.jpeg){width="1.1875in" height="1.2506944444444446in"}

> **This guide is intended to**
>
> **provide you with practical**
>
> **information for keeping your laptop and its data secure.**

**March 2007**

![](media/image1.png){width="3.3131944444444446in"
height="9.027777777777778e-2in"}

> **Protecting Laptops**

Laptop computers are a prime target for theft from your office, your
home, airports, hotels, and when traveling locally or long distances.

[Never assume your laptop will be safe just sitting around]{.underline}.

Never leave your DOE laptop unsecured, [especially when
traveling]{.underline}. Know where it is at all times.

Common high theft areas include:

-   Airports (check-in counters, security checkpoints)

-   Train stations

-   Convention or conference rooms

-   Hotels

-   Offices

-   Cars, taxis, buses, and other public transportation

![](media/image4.jpeg){width="1.2506944444444446in" height="1.125in"}

![](media/image1.png){width="3.3131944444444446in"
height="9.027777777777778e-2in"}

**Know where your laptop is at all times!**

![](media/image1.png){width="3.3131944444444446in"
height="9.027777777777778e-2in"}

![](media/image1.png){width="3.3131944444444446in"
height="9.027777777777778e-2in"}

> **Protecting Laptops (continued)**

Laptops must be kept secure:

-   Use cable locks whenever possible

-   Consider using docking stations [and]{.underline} keep the laptop
    locked into the docking station

-   Lock them in hotel safes when available

-   Lock them in file cabinets or desks

-   Be aware and alert when placing a laptop on a security X-ray belt

-   Be aware and alert when storing laptops in airline overhead bins

-   If in a vehicle and unattended, ensure the vehicle is locked and
    that the laptop is locked in the trunk

-   Don't place them in checked baggage

Keep laptops inconspicuous:

-   Keep them out of sight

-   Transfer laptops in a backpack or a tote bag instead of a tell-tale
    laptop bag

-   Keep bags containing laptops closed (zipped and, when practical,
    locked)

![](media/image1.png){width="3.3131944444444446in"
height="9.027777777777778e-2in"}

**Cyber security is everyone's responsibility!**

![](media/image1.png){width="3.3131944444444446in"
height="9.027777777777778e-2in"}

![](media/image1.png){width="3.3131944444444446in"
height="9.027777777777778e-2in"}

**Laptop Data Security**

Sensitive Unclassified Information (SUI) (e.g., Personally Identifiable
Information (PII), Privacy Act, Procurement, Financial, Unclassified
Controlled Nuclear Information (UCNI), and Official Use Only (OUO)) must
be protected at all times when it resides on a laptop or on an external
disk drive attached to a laptop and when transmitted using
telecommunications or a network (e.g., use Entrust for SUI sent in or
attached to email).

-   SUI residing on a laptop must be encrypted to protect it from
    unauthorized access. For laptops issued by DOECOE, Entrust/ICE is an
    integrated file protection utility that is provided and should be
    used for this purpose

-   Remote access by telecommuters or others must use two factor
    authentication when accessing SUI

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height="9.027777777777778e-2in"}