Conference Support

**Statement of Work**

**Polio Immunization Meeting**

**September 19-20, 2007**

**Natcher Building, NIH Campus**

The Fogarty International Center (FIC) promotes and supports scientific
research and training internationally to reduce disparities in global
health. Located in Bethesda, Maryland, it has been the international
training and research arm of the National Institutes of Health (NIH) for
35 years.

As a part of carrying out its mission, FIC conducts and supports
conferences worldwide, with many held in developing countries and/or
with participants from developing countries.

In order to carry out the FIC programs efficiently, an organization well
versed in providing travel and logistical support for foreign and
domestic conferences is needed.

The contractor will work with Fogarty International Center to provide
conference support services, and to assist participants from the United
States and abroad, particularly developing countries with appropriate
travel and other logistical assistance in order to attend to Polio
Immunization Meeting September 19-20, 2007 at the NIH campus Natcher
Building. There will be approximately 55 participants that will need
support with an estimate of about half (\~28) from foreign countries
(both developing and developed) and about half (\~27) from the United
States.

The contractor will be responsible for the following tasks:

[Logistical Support]{.underline}

-   Coordinate and pay for catering for coffee breaks and box lunches
    associated with conference.

-   Provide on-site logistical support.

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-   Act as a point of contact between participants and FIC staff and
    co-organizers prior to and following the conference.

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-   Provide escort service for high-level foreign officials as needed.

-   Prepare conference materials and deliver to participants, project
    officer and/or conference site.

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-   Provide support for participants who may be from the United States
    or any other country. This may include, but is not limited to:

    1.  Arrange air travel to and from Conference site.

    2.  Arrange and pay for hotel accommodations and local travel at
        Conference location.

    3.  Disburse funds in advance to participants as needed,
        particularly foreign participants related to local
        transportation and meals.

    4.  Provide Visa assistance.

[Travel Support]{.underline}

-   Provide per diem (to include hotel costs, departure tax, ground
    transportation, Visa costs and meals & incidental expenses) to
    participants by FedEx. The per diem amount will be calculated using
    Federal Government travel regulations. Conference participant lists
    will be provided to the contractor.

-   Some participants may require their air travel costs to be provided
    in advance. Receipts will be required for reimbursement of air
    travel costs.

-   The contractor will be responsible for arranging travel for
    conference participants. The project officer may request itineraries
    for ticketed passengers as well as a status report of flight
    arrangements and per diem amounts.

[Other Support]{.underline}

-   The contractor must be familiar with IRS reporting procedures for
    foreign visitors and related activities.

# Publications

-   Name badges

-   Tent Cards

-   Arrange for meeting summaries, reports, or proceedings

There will be a single contractor for all support and the funding will
be \$84,000.