**Interagency Helicopter Operations**

**NATIONAL WORKSHOP**

Boise, ID February 10-12, 2004

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**MEETING NOTES**

**Attendance**: See attached list

**Introduction, Agenda & Logistics** *(Kevin Hamilton)*

**Management Perspective** *(Ron Hanks)*

-   Kudos to the Helicopter Program for excellent safety record.

-   Highest levels of management do not have great concerns with the
    Helicopter Program because it has history of progressive interagency
    standards/oversight.

-   FS 5-year Strategic Plan calls for 5% reduction of helicopter
    accidents.

-   Blue Ribbon Panel identified need to train new fire helicopter
    pilots.

-   HotHighHeavy Report is available. FS exclusive use rappel contracts
    will be awarded only to Part 27 helicopters starting 2005.

-   IHOG Risk Management is a model that other programs are
    plagiarizing. May have new/revised and standard Risk Mgt process
    soon.

-   IHOP needs to identify helicopter issues and share with management.

-   Questions/Comments:

    -   CWN helicopter program is **[not]{.underline}** a program!
        Consists of a contract and a red-card qualification; has no
        management focal point. Needs management support and funding.

    -   Helicopter and Air Operations personnel need tactical
        application and leadership training. This needs management
        support.

**Awards** *(Kevin Hamilton)*

-   Pete Kubiak received an etched glass award for his excellent service
    as Chairman of the Aerial Ignition Working Group, 2001-2003.

-   Stan Anderson gave Kevin Hamilton a BIA Fire & Aviation Leatherman
    tool for service as IHOP Steering Committee Chairman, 2000-2004.

**Helicopter Staffing Policy Review** *(Glenn Johnston)*

-   Major disconnect between Aviation Management and IMT Air Operations
    personnel. Critical information and policy changes are not always
    communicated to AOBD, ASGS, ATGS, etc.

-   Difference in End-Product Contract oversight policy between FS and
    DOI is causing problems. FS has new policy similar to DOI in for
    approval.

-   *Increased Exclusive Use Crew Size*. This is the most effective
    method of making more helicopter personnel available. Has long-term
    benefits which began to be realized in 2003. Budget cuts are now
    reducing crew size in some agencies. Funding must be maintained or
    manager shortage will increase again. \*\****SC to brief agency Fire
    Directors on this issue as soon as possible.\*\****

-   *"1 For 2"*. This policy seems to be an effective temporary measure
    that has been used frequently. Success is dependant upon the
    experience level of the one helicopter manager. Language should
    remain unchanged. \*\****SC to draft Mob Guide language that
    encourages the use of HCWN Trainees when implementing 1 For
    2.\*\****

-   *Standard to Limited Type I and II*. This policy also is an
    effective, but temporary measure. Reported to be used infrequently.
    Keep as is.

-   *Standard to Limited Type III*. Seems to be a manageable policy.
    Very few applications in its first year (2003). IHOG Working Group
    must carefully incorporate this language into the 2005 IHOG.

-   *Exclusive Use Position Standards*. BLM, NPS, FWS and FS have agreed
    on exclusive use position standards. These will be published in 2004
    Standards for Fire & Aviation Standards ("Redbook", Ch 17). This
    will help immensely, especially crews that have interagency
    crewmembers. Some issues: potential conflicts with Personnel
    regulations, Fire Program Competencies and IAT requirements.

**HELB/HCWN** *(Kevin Hamilton)*

-   These Red-Card qualifications were compared to each other and to
    Exclusive Use Manager and Project Helicopter Manager. The
    background, development and problems with these positions were
    discussed. A special Task Group will be formed and charged with
    constructing a proposal for re-structuring the Fire Helicopter
    Manager position.

**S-372 Helicopter Manager** (*Les Herman* - work session in small
groups)

-   Groups were tasked with determining whether this course should be
    modularized, which and how many modules, should it be a stand-alone
    fire course, how does it suffice for Project Helicopter Manager
    training, etc. ***Following decisions were made to provide direction
    to Training Working Group:***

    -   ***Continue development and NWCG approval as a stand alone
        S-Course.***

    -   ***Pursue CBT elements/Prework to shorten classroom time.***

    -   ***Identify core modules that provide for both Fire and Project
        instruction.***

    -   ***Units must be generic; tailored by instructor for
        audience.***

    -   ***Retain Project Helicopter Manager standards in the IHOG***

-   Trainee Issue. It is very difficult to get Trainees assigned in such
    positions as HCWN, HECM, HEBM, etc. Trainee assignments under a good
    mentor is essential to task book completion and solid initial
    qualification. ***Following methods were suggested for SC to
    accomplish:***

    -   ***Mob Guide language addressing the ordering/use of
        Trainees.***

    -   ***NMAC memo emphasizing the utilization of Trainees***

    -   ***Local tie-in with Exclusive Use Crews to facilitate Trainee
        exp.***

**Helispot Manager** (*Les Herman* -- work session in small groups)

-   Groups reviewed the draft HESM Position Standards and the draft HESM
    Task Book. Asked to determine if training course or job aids should
    be required. Each group submitted written recommendations.
    ***Training W. G. to finalize HESM standards and task book.***

**Helo Position/Task Book Consolidation** (*K. Hamilton* -- work session
in small groups)

-   Groups reviewed the 310-1 position standards for HECM, ABRO, TOLC,
    DECK and HESM to determine if positions could be combined into one,
    or if task books could be combined or consolidated, and if
    progressive qualification could accommodate the HESM position. Each
    group submitted written recommendations. ***Training W. G. to review
    input and finalize 310-1 proposals/actions.***

**Interagency Helicopter Load Calculation** *(K. Hamilton)*

-   Pad of forms and copy of ordering memo provided to all attendees.

-   Highlights of new form, instructions and features were presented and
    discussed

-   Reviewed the Electronic Version as a training tool and operational
    form

-   ***K. Hamilton to e-mail the electronic version to agency
    representatives on the SC. Each rep will disseminate within
    agency***.

**Helicopter Re-Typing Update** *(K. Ross)*

-   Special Task Group analyzed existing proposals. Developed their own
    proposal which leaves current Type categories unchanged and
    institutes a refined helicopter ordering process and computerized
    cost/efficiency tool for best value dispatching and mobilization.

-   Web-based tool queries a helicopter performance database for various
    density altitudes and displays helicopters by N-number and
    cost-efficiency. Database would be common to ARS and AFF programs as
    part of "Aviation-Suite".

-   If approved by Aviation Management Council, database would have to
    be developed, verified and maintained by aviation technical
    specialists (Pilot/Aircraft Inspectors).

**Helicopter Pilot Fire Orientation** *(K. Hamilton)*

-   IHOP SC has been tasked with developing a fire operations
    orientation/training for vendor helicopter pilots. Will include fire
    behavior, tactics, communications, airspace, ICS organization, etc.

-   Single Engine Air Tanker program has initiated a Computer Based
    Training for SEAT pilots; one module has already been completed. CBT
    provides for on-line registration, training, testing and
    verification of completion. This format is needed to reach the
    multitude of helicopter pilots.

-   Kim Reed (HIP, R-6) and Kevin Hamilton to develop additional
    module(s) specific to helicopter operations.

**Fuel Truck Driver/DOT Regulations** *(Tom Monterastelli)*

-   Agencies have been informed that there will be no relief from DOT
    Duty and Driving limitations. There is no exemption procedure other
    than slight chance of "declared emergencies". Companies are
    responsible for monitoring and adherence to regulations. May have to
    hire two drivers; or switch drivers out at short intervals.
    Firefighting agencies are not DOT police; cannot and will not manage
    driver duty and driving. Idaho DOT is drafting letter of explanation
    and will make presentation at HAI Expo.

**Aviation Transportation of HazMat** *(Tom Monterastelli)*

-   Last year was a fiasco we are trying not to repeat. We had a faulty
    exemption and were out of compliance.

-   New effort has two possible outcomes: 1) a new exemption, or 2) a
    letter of determination stating that 49 CFR does not apply to
    firefighting agencies and aircraft contractors engaged in
    non-commercial activities.

-   HazMat Handbook (in Cache by end of May?) and Training are being
    revised. All procedures to be similar to past practices. HazMat
    Emergency Response Guide may also be required onboard and/or on
    site. Kris Damsgaard to be national aviation hazmat lead.

**Pending Safety Alert/Passenger Briefings** *(Tom Monterastelli)*

-   Current materials (IHOG, Briefing Cards) do not provide passengers
    with instructions on how to open/close the doors in normal
    operations. This is an FAA requirement; even though Helitack will be
    operating the doors and loading/unloading aircraft. Passengers still
    need to get directions in pre-flight briefing.

-   DOI/USFS Safety Alert will address issue in the interim. ***IHOG
    Working Group to make appropriate change in 2005 IHOG.***

**IHOG Working Group Update** *(Dave Underwood)*

-   New Members: Dianne MacLean (FWS), Meg Gallagher (DOI) \[vice
    Reese\]. Looking for a STATE Representative.

-   Call for IHOG comments and edits is out from now till October.
    Encourage input from the lowest levels. Comments should be
    consolidated by agency and review at agency national office prior to
    first draft of revision. New version will be done in Pagemaker. TIF
    files are recommended for any graphics.

-   Entire document will be revised; most work to be done in Appendices,
    Forms Package and Ch. 3 (Risk Management). Individual Task Groups to
    be formed and assigned.

**Training Working Group Update** *(Les Herman)*

-   S-271 given to NWCG September 2003 for final review and approval.
    Les to see about inserting new Load Calculation material. (Draft
    Disks available)

-   S-371 still needs work. Will be a year before it goes to NWCG.
    (Draft Disks available)

**Rappel Working Group** **Update** *(Bret McGee)*

-   Handout: 2003 USFS Rappel Statistics.

-   Currently 43 FS and 1 BLM rappel bases. 2-4 new FS bases proposed
    for '04.

-   USFS letter strongly recommends Part 27 helicopter as rappel
    platform in '04; will be required in '05.

-   National Base Review is ongoing; expect to review all bases within
    next 3 years.

-   Rappel Guide to be revised for 2005; call for comment field season
    '04. Guide will contain new Risk Management procedures, Rappel
    Platform Screening & Evaluation Process.

-   Raptor Knife to replace Jack/Ripper Knife. MTDC website will have
    procedures, Powerpoint and approved equipment.

**Aerial Ignition Working Group Update** *(Brad Gibbs)*

-   Brad Gibbs (BLM) new Chairman; Jill McCurdy (FS) vice-Chair; Vince
    Welbaum (DOI) new member.

-   Aerial Ignition Guide has been revised; awaiting approval by AMC.
    Will be NFES# 1080 in Cache; hopefully by April. Guide and training
    packages will also be available on a website.

-   New to Guide:

    -   Contractor-Provided Helitorch Services language (in contract,
        too)

    -   Class B Foam, Emergency Rally Pt. and Eyewash Station
        requirements.

    -   Requirement to shut off all handheld electronic devices during
        mixing

    -   Revised Prerequisite Training and Quals Matrix

    -   Revised Forms Package with Individual Task Sheets

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-   New Initiatives:

    -   MTDC Helitorch Design Specifications

    -   Analyzing PSD Emergency Procedures

    -   Evaluating harness attachment points

    -   Develop liquid gelling agent specifications

    -   Evaluate Raindance R2 Aerial Incendiary Machine (Aussie)

**Short Haul Working Group Update** *(Les Herman for Bill Vandergraff)*

-   Ryan Staley (DOI) to replace Les Herman on W.G.

-   Handout: notes from Short Haul W.G. meeting held last week.

-   SH Handbook is under revision. Only acceptable situation to jettison
    human load will be for entanglement. FAA TSO harness requirement for
    human external cargo; will affect short haul policies and
    requirements.

-   May require that Spotter and Program Manager be Project Helicopter
    Manager qualified.

**ACETA Working Group** *(Mike Coffey, NPS)*

-   ACETA Handbook has been finalized; in to DOI for approval by end of
    February.

-   Aviation requirements for ACETA aircrew are B3/S-271.

-   Other, non-aviation, training is also required: firearms, drug
    handling, animal handling, etc.

-   Interested in universal harness to be used by Rappel, Short Haul,
    PSD , ACETA (all doors-off missions)

-   No ACETA accidents since inception in 1986 (NPS?)

**IHOP Steering Committee Update** *(Kevin Hamilton)*

-   Chuck Taylor (USFS) has filled vice-JP Johnston slot.

-   Glen Johnston (USFS) to begin as new SC Chairman.

**Review of Workshop Taskings** *(Kevin Hamilton)*

-   Ensure annual interface between HOS and IMTs. (***Agency HOS***)

-   Alert Fire Directors to effects of under-funding of crews (***SC***)

-   Restructure 310-1 Helicopter Manager positions (***SC/Special Task
    Group***)

-   Strengthen Interface between IHOP and IAT Steering Committees
    (***SC***)

-   Retain Project Helicopter Manager standards in IHOG (***IHOG
    W.G***.)

-   Retain S-372 as stand alone S-Course. Finalize (***Training W.G.)***

-   Finalize HESM position standards & Task Book (***Training W.G.)***

-   Finalize helibase position/task book consolidation (***Training
    W.G.)***

-   Institute methods to ensure "Trainee" assignments (***SC***)

**Workshop Notes** -- K. Hamilton to compile and disseminate.

**2005 National Workshop** -- Anaheim, CA with HAI Expo??? Glenn
Johnston to verify and coordinate.

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  Ken Ross (HOS)         USFS R-6     kross01@fs.fed.us                                               541-504-7265

  Kim Reed (HIP)         USFS R-6     kimreed@fs.fed.us                                               541-504-7264

  Scott Hocking (HOS)    USFS R-9     shocking@fs.fed.us                                              612-713-7301

  Steve Tome (HOS)       USFS R-9     stome@fs.fed.us                                                 218-365-5390

  Hank Dominguez (HOS)   USFS R-2     hdominguez@fs.fed.us                                            303-439-0388

  Kevin Hamilton (APL)   BLM-NIFC     kevin_hamilton@blm.gov                                          208-387-5173

  Cameron Dingman (UAM)  BLM-NV       cameron_dingman@blm.gov                                         775-748-4023

  Mark Reese (TRNG)      DOI-BOI                                                                      208-334-9310

  Les Herman (TRNG)      DOI-BOI      les_herman@oas.gov                                              208-433-5092

  Bob Quirino (HOS)      USFS R-1     rquirino@fs.fed.us                                              406-329-4915

  Glen Johnston (APL)    USFS NIFC    gjohnston@fs.fed.us                                             208-867-2613

  Dave Underwood (HOS)   BIA- ABQ     dave_underwood@nifc.gov                                         505-842-3866

  Dianne MacLean         FWS-AK       dianne_maclean@fws.gov                                          907-260-5994

  Michael Coffey (BIO)   NPS- CO      mike_coffey@nps.gov                                             970-225-3553

  Vince Welbaum (TRNG)   DOI-AK       vince_welbaum@oas.gov                                           907-271-5258

  Ryan Staley (TRNG)     DOI-PHX      ryan_staley@oas.gov                                             623-879-0589

  Mike Jefferies (APL)   FWS-NIFC     [michael_jefferies@fws.gov](mailto:Michael_jefferies@fws.gov)   208-387-5864

  Meg Gallagher (TRNG)   DOI-ATL      meg-gallagher@oas.gov                                           770-458-7474

  Jill McCurdy (HOS)     USFS R-4     jmccurdy@fs.fed.us                                              801-622-7072

  Stan Anderson (APL)    BIA-NIFC                                                                     208-387-5371

  Ken Barnes (APL)       NPS-AK       ken_barnes@nps.gov                                              907-644-3407

  Tom Monterastelli      NPS-NIFC     tom_monterastelli@nps.gov                                       208-387-5244
  (APL)                                                                                               

  Doug Shinn (COORD)     USFS-NIFC    dshinn@fs.fed.us                                                208-387-5661

  Bill Fletcher (COORD)  BLM-NIFC     bill_fletcher@blm.gov                                           208-387-5400

  Will Worthwine (TRNG)  BLM-BOI      will_worthwine@blm.gov                                          208-384-3403

  Keith Bohn (SA)        USPP-DC      keith_bohn@nps.gov                                              202-690-0768

  Mike Amicarella (RAM)  BIA-CO       mike_amicarella@nifc.gov                                        303-888-1505

  Peter Kubiak (FUELS)   FWS-ATL      pete_kubiak@fws.gov                                             404-679-7244

  Tim Lynch              USFS-MTDC    tlynch@fs.fed.us                                                406-329-3958

  Brad Gibbs (HOS)       BLM-NIFC     brad_gibbs@blm.gov                                              208-387-5182

                                                                                                      

                                                                                                      
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