**Example Work Plan**

**[NARRATIVES:]{.underline}**

A.  **[Program Management and Capacity Building including data
    collection and program evaluation]{.underline}:**

> **The administrative organization of the Williams County Lead-Based
> Paint Hazard Control Program** will be under the office of the Board
> of Williams County Commissioners. The office will be dedicated to all
> lead hazard control activities in Williams County. The office of
> Williams County Lead-Based Paint Hazard Control will include the
> following staff: Program Director (24 months), Program
> Processor/Assistant Director (24 months), Office Manager/Interviewer
> (21 months), three (3) Housing Specialist, (two of whom are for 21
> months and one for 12 months), and an Interviewer/Clerical Support
> person (15 months).
>
> **The Program Director is a full-time position** to administer,
> implement and process lead-based paint hazard control strategies. The
> program director will spend 35% of the time in program administration
> and 65% in program implementation. The program processor/assistant
> director will be responsible for bidding contracts, issuing Notice to
> Proceeds, and will also assist in relocation for clients. The office
> manager/interviewer will work closely with the Program Director to
> facilitate and assist the day-to-day operations of the Lead-Based
> Paint Hazard Control Program. These positions are 35% and 15%
> administrative and 65% and 85% program implementation respectively.
> The interviewer/clerical support person is a full-time position and
> will spend 100% of the time on implementation of grant resources. The
> three (3) program housing specialists will work full-time to write
> lead hazard control work specifications and inspect the completed work
> for payment.
>
> **The project director will devote his time to the Williams County
> Lead-Based Paint Hazard Control** **Program for the life of the
> program.** The Program Director will be responsible for planning,
> directing and coordinating the Williams County Lead-Based Paint Hazard
> Control Program through integration with all existing housing and
> housing related programs operating in the City of Anytown and Williams
> County. The Director will serve as an advisor to the community and
> business interests, healthcare providers, public health officials,
> housing rehabilitation agencies, real estate firms, banks and lending
> institutions, and private contractors regarding lead-safe housing in
> Williams County, and, act as the Lead Program's liaison to Williams
> County\'s Task Force to End Lead Poisoning. The Director will be
> responsible for: supervision of project staff; preparing contracts
> between subcontractors and Williams county; monitoring contracts for
> compliance; responsible for all activities to be implemented/developed
> in the work plan; and, preparation of reports to HUD.
>
> **The participating organizations** include the Williams County
> Childhood Lead Poisoning Prevention Program. This organization has
> been committed to identifying and offering the most comprehensive and
> cost effective services to at-risk children, their parents, and their
> health care providers. **The Williams County Childhood Lead Poisoning
> Prevention Program is only one of more than fifty (50)** **Working
> Partners** who represent a broad spectrum of the local community. Each
> partner and their role on implementing the work plan are identified in
> Appendix
>
> 2\. All the major non-profit and public agencies that do
> rehabilitation work in Williams County are working partners and have
> provided matching funds. The whole community has come together as
> evidenced by the participation of more than fifty (50) Working
> Partners and by the commitment of over \$2,000,000.00 in matching
> funds. These existing resources will be used in conjunction with HUD
> Lead Hazard Control Grant Funds. The working partners will be involved
> in the following elements of Williams County Lead Hazard Control
> Program: lead hazard testing; lead hazard control work, including
> interim controls and abatement techniques; community awareness
> education; outreach; training and licensing of lead workers and lead
> contractors; lead screenings of children; clearance examinations; and
> program evaluation. Each Working Partner has provided a letter of
> commitment for the Renewal Grant application; and will enter into a
> formal contractual agreement for work outlined in Appendix 2. Williams
> County Lead-Based Paint Hazard Control Program\'s Director will be
> responsible to coordinate with the Working Partners and for the
> successful implementation of the program elements. Functions of the
> program office will include: overall program management; coordination
> of partners' proposed activities; the implementation of the loan,
> grant and matching funds program; management of the contractor
> selection process; the conduction and completion of the lead hazard
> control work, including the relocation process. The following
> narrative describes in detail the loan, grant and matching funds
> program:
>
> **Selection of Properties:** (1). Households referred to the Williams
> County Lead-Based Paint Hazard Control Program by the Williams County
> Childhood Lead Poisoning Prevention Program must contain a child under
> six (6) years of age, who has an elevated blood level (EBL) of 10
> mcg/dL of blood or greater. (2) Qualifying units earmarked for
> existing rehabilitation programs such as Anytown Community
> Development, Williams County CHIP and CHOICE must contain a child
> under six (6) years of age or, if vacant, must rent to families with
> children under six (6) years of age. (3) Households that contain a
> child under six (6) years of age, qualify as low-income families, and
> are located in the targeted census tracts will qualify for lead hazard
> control funds as part of the lead program\'s Primary Prevention
> Program. (4) Rental housing that is vacant may be eligible for lead
> hazard control funds if the landlord agrees to rent to a family with
> children under six years of age who qualify as low-income and live
> within the targeted census tracts. In addition, the landlord must also
> agree to sign a one-year lease with the family with an option for a
> second year.
>
> **Available Financial Assistance:** (1) Grants with a ceiling of
> \$15,000.00 of lead hazard control funds will be available to
> owner-occupants for lead-based paint hazard control work. The eligible
> income level for these grants is at or below the 80% level of the
> median income, with adjustments for household size (Section 8 Income
> Limits, Anytown-Whatsamatta, Ohio). If the total family income falls
> at or below the 80% level, the applicant will be eligible for a grant
> up to \$15,000.00 for the actual cost of the lead hazard control work.
> (2) All owner-occupants would have to meet/agree to the following
> stipulations: 1) the assisted unit must be the principal resident of
> the family; 2) the property taxes on the unit assisted must be either
> paid up-to-date or if in arrears no more than three years. If in
> arrears, arrangements must be made with the County Treasurer\'s Office
> for a tax payment schedule; 3) the owner-occupant will have to comply
> with the lead hazard control strategy. (3) If a landlord owns and/or
> controls four or less rental units, the following will apply: A match
> of 80/20 will be utilized for landlords whose units are occupied by
> tenants with income levels at or below 80% of the area median income
> level. The maximum amount of the match provided by the Lead Hazard
> Control Funds is \$12,000 per unit on an 80/20 match basis. The match
> is based on a ceiling of \$15,000 per unit. The Lead Hazard Control
> Program may on a case-by-case basis, provide 0% loans to landlords,
> whose personal income is at or below 80% of the median income level,
> for their 20% matching share. This loan would be payable in full, when
> the property is sold or transferred. (4) If a landlord owns more than
> four units (this would include being involved in a corporation, which
> owns property), the following will apply: 1) the first four units
> would come under the guidelines for four or less units. A corporation
> will be treated as a landlord with an income level above the 80% level
> of the median income; 2) if a fifth or more unit is assisted, a 3%
> loan will be utilized for landlords whose units are occupied by
> tenants whose income levels are at or below the 80% level of the
> median income. The maximum amount of the loan is \$15,000 per unit.
> This loan would be payable by monthly payments for a period of ten
> years. (5) All landlords must meet the following stipulations: 1) the
> landlord must not raise the rent by more than 3% per year for a period
> of three years. This three-year period will not begin until the hazard
> control process has been completed and accepted; 2) the landlord must
> give priority in renting units that are assisted, to families at or
> below the 80% level of the median income, and have a child under the
> age of six years living in the household. This priority would be for a
> period of not less than three years following completion of lead
> hazard control activities; 3) the landlord must offer a one-year lease
> to the tenant(s) of any assisted unit. However, the tenant may choose
> not to accept this offer; 4) a landlord must not terminate the tenancy
> of a tenant of rental housing assisted with Lead-Based Paint Hazard
> Control Funds except for serious or repeated violation of the term and
> conditions of the lease; for violation of applicable Federal, State,
> or local law; or for other good cause; 5) the property taxes on the
> unit(s) assisted must be paid up-to-date; 6) the landlord\'s match
> money will be used first (before any Lead-Based Paint Hazard Control
> Funds) to pay for the hazard control work; 7) the landlord will have
> to comply with the lead hazard control strategy.
>
> **The Program will be administered and monitored** by the Program
> Director and his staff. The operational procedures will include the
> following components: (1) [Application for grant, loan or matching
> funds -]{.underline} the applicant will first complete a questionnaire
> form. The program guidelines and financial assistance will be reviewed
> with the interviewer and explained to the applicant. The applicant
> will then be given a packet of information containing guidelines,
> grievance procedures, and information on the dangers of lead-based
> paint. The applicant will sign a form acknowledging receipt of packet
> and will complete and sign all necessary verification forms. (2)
> [Verification and work preparation -]{.underline} the staff will send
> out verification forms, verify ownership of property, inspect houses
> and write specifications. The owner must then approve the
> specifications. A written estimate of the lead hazard control costs
> will be made and the bid package will be prepared. (3) [Continuing
> administrative functions-]{.underline} staff will record applicant and
> contractor EEO information, maintain case records for all loans and
> grants, complete periodic status reports on all active cases, and keep
> a log on each contractor as to number of current jobs, satisfactorily
> completed jobs, complaints, resolution of complaints, and performance
> within allowed time period. Also, separate relocation files will be
> maintained for each applicant documenting his/her relocation. (4)
> [Contractor Registration-]{.underline} Each contractor must have on
> file a completed contractor\'s questionnaire and, submitted proof of
> liability insurance, vehicle insurance and workers' compensation. In
> addition, proof of licensure by the State of Ohio for lead hazard
> control work must be on file. The Lead Program will establish a
> lead-based paint contractors pool utilizing referrals from the Anytown
> Area Urban League, the training of rehab contractors who do
> rehabilitation for other agencies in Williams County and by offering
> specific lead courses for licensure. Macaroni County Community College
> and Anytown State University will offer training courses for lead
> contractors, supervisors, workers, lead inspectors and risk assessors.
> This program is credited by the State of Ohio. (5) [Bidding
> -]{.underline} an invitation to bid will be advertised in the local
> newspaper and the names of each contractor who received a bid packet
> will be recorded. Written estimates for each lead hazard control work
> job will be maintained in the case file. Bid documents must be sealed
> in an envelope, which is clearly labeled with the works \"bid
> documents\" and show the project name and address, name of bidder,
> date and time of opening. At the time and place fixed for opening of
> bids, every bid received within the time fixed for receiving bids will
> be opened and publicly read aloud.
>
> Please note that a contractor awarded a bid for a lead hazard control
> job must be licensed by the State of Ohio and must follow all HUD,
> OSHA and EPA Guidelines. The Williams County Lead Program will provide
> assistance to prepare contractors for the bidding process by
> counseling them for training, licensure and bonding issues. (6) [Bid
> acceptance-]{.underline} the staff will notify contractors and owners
> of successful bids. The owner will then sign acceptance of successful
> bidder\'s form. (7) [Processing of funds]{.underline}- A purchase
> order will be completed and approved for the lead hazard control work
> for each housing unit. (8) [Grant or loan settlement-]{.underline}
> Truth-In-Lending disclosure statement will be given to applicants
> along with Notice of Opportunity to Rescind Transaction. Mortgage
> papers, promissory note, certificate of assistance will be signed by
> the applicant. Both the contractor and the owner must sign the lead
> hazard control agreement. A proceed-to-work order will then be issued.
> (9) [Construction work-]{.underline} no change orders will be valid
> unless approved by the inspector, administrator of the grant program,
> and other contracting officials. Estimate for additional work must be
> done independently of the contractor and prior to any approved change
> order. The monitor along with the Housing Specialists will conduct
> periodic inspections of contractor\'s lead hazard control work,
> including the setting up of containment, certifying that at final
> cleaning the affected areas are free of dust and debris and ready for
> clearance testing. The Housing Specialists will approve for payment
> all work that is completed in a professional and timely manner, and
> according to the standards set out in the specifications. If a dispute
> should arise between parties involved (owner, contractor or staff),
> resolution will be attempted at the following levels: a) meeting of
> owner, contractor, and appropriate staff members, and, b) filing of
> grievance with grievance committee. All necessary zoning and building
> permits must be submitted before a proceed-to-work order will be
> issued. (10) [Close out of contract-]{.underline} the staff will
> conduct final inspections of all completed work and obtain owner\'s
> signature on final inspection form. Also, obtained will be a letter of
> guarantee from contractor. Before payment is made to contractor, the
> owner must sign a certification of satisfaction. The staff will then
> send the owner a closing packet. (11) [Closing case file
> -]{.underline} A Closing Packet will be given to each applicant when
> the lead hazard control work is completed on his or her unit. The
> Closing Packet includes the following items: a copy of the lead
> inspection/risk assessment; a copy of the Certificate of
> Post-Abatement Clearance; a copy of the specifications; a copy of the
> Certificate of Lead Pollution Insurance; a copy of the Contractors
> Report; and a copy of the On-Going Monitoring and Maintenance
> Acknowledgement Form. The above operational procedures make it
> possible to administer and monitor a loan, grant and matching funds
> program. Without this step-by-step process clearly defined, control
> would be very difficult.
>
> **How funds will be dispersed**: As previously mentioned, Williams
> County will enter into an Agreement with its working partners. The
> County will reimburse each Provider on a cost reimbursable basis. The
> Providers will submit billing statements on a monthly basis. Only
> those costs, which are determined to be allowable, allocable, and
> reasonable in accordance with the cost principles of OMB Circular
> A-87, and OMB Circular A-122 will be reimbursed to the Provider.
> Licensed lead-based paint hazard control work contractors will enter
> into contracts with the owners of the units scheduled for lead hazard
> control work. The contractor will be allowed periodic payments
> utilizing request for payment forms. These forms will be submitted to
> the Program Processor/Assistant Director of the Lead-Based Paint
> Hazard Control Program. All work must be approved by the housing
> specialists before any payment is made. Absolutely no funding will be
> advanced to contractor for labor or materials.
>
> **Selection process for sub-grantees and subcontractors**: Depending
> upon the estimated value of the lead hazard control work, the
> lead-based paint contractor selection process for the lead hazard
> control work will be done either by Invitation-to-Bid which will be
> advertised in the local newspaper or by Request for Quotation. The
> names of each contractor who receives a bid packet will be recorded.
> Written estimates for each lead hazard control job will be maintained
> in the case file. Bid documents must be sealed in an envelope, which
> is clearly labeled with the words "Bid Documents" and show the project
> name and address, name of bidder, date and time of opening. At the
> time and place fixed for the opening of bids, every bid received
> within the time fixed for receiving bids will be opened and publicly
> read aloud. Any contract awarding a bid for lead hazard control work
> must have a contractor and workers licensed by the State of Ohio, and
> must follow all applicable HUD, OSHA, and EPA guidelines.

The selection process for testing to be conducted by an agency other
than the Williams County Childhood Lead Poisoning Prevention Program or
any other service needed by the Lead Hazard Control Program will be
accomplished by Request for Proposal (RFP). Each proposal will be
evaluated on the following criteria: 1) evidence of firm's ability to
perform the work, as indicated by the profiles of the principals and
staffs' professional and technical competence and experience and their
facilities; 2) capabilities to provide all required services in a timely
manner; 3) past performance in terms of cost control, quality of work,
and compliance with performance schedules; and 4) demonstration of
firm's understanding of the required work.

> **PROGRAM EVALUATION, DATA COLLECTION, AND RESEARCH: John Johnsons
> will independently evaluate the Williams County Lead-Based Paint
> Hazard Control Program**. The evaluator is a Senior Scientist with
> Aerospatial, and has extensive experience regarding lead issues. The
> personnel and methodology responsible for lead-based paint hazard
> control will be done consistent with HUD Guidelines.
>
> **Specific methods will be used to measure progress** and evaluate the
> program\'s overall effectiveness. Data will be collected by a
> registered sanitarian and other program personnel and documented on
> appropriate forms, and other supplemental forms as needed. Appropriate
> lead testing will be done baseline (before the intervention), for
> clearance (after the intervention), and 12 months after the
> intervention. Information on appropriate forms will be reported to the
> evaluator. Data will be collected on the dwelling units, buildings and
> occupants affected by the program; on the results and costs of the
> hazard evaluation and control; and on any re-evaluation and subsequent
> control actions.
>
> **The evaluator will meet** with program staff to explain the design
> of the program evaluation. Program staff will be responsible for
> implementing data collection. In addition, the evaluator will: ensure
> the accuracy and completeness of the data. Additional data may be
> collected by the evaluator and staff to ensure the reliability and
> validity of program-reported data. Appropriate statistical analysis
> will be conducted, and a report will be authorized.
>
> **Outcome measures** which will be assessed as part of this evaluation
> are lead dust levels, lead paint samples, lead soil tests, and blood
> levels of children under 6 years of age, screened in accordance with
> Centers for Disease Control criteria. Decrements in the quantity of
> lead for these measures will be calculated for homes where a
> combination of interim controls and abatement techniques were
> completed. Costs associated with each mcg/dL decrement in blood lead
> will also be calculated. By comparing the lead levels of the home\'s
> baseline, at clearance, and twelve months after intervention, the most
> effective and efficient methods of decreasing lead levels will be
> established. The analysis will include historical controls from
> STELLAR. These historical control children resided in dwelling units
> without HUD sponsored control/reduction to document changes in blood
> lead. Information collected from the evaluation will be shared among
> program participants by distribution of a report and formal
> presentation of results. In addition, there will be a scientific
> presentation and publication with HUD\'s consent and approval.
>
> **The sequence of tasks for the life of the project period of
> performance is as follows: 1**) Begin project management (01/01/03 to
> 12/31/04). The key personnel for this task are the Project Manager and
> the Program Processor/Assistant Manager. **The Lead Program will seek
> to obtain HUD's approval for the Release of Funds Request (HUD Form
> 7015.15) in a timely manner.** 2) Start data management (01/15/03 to
> 12/31/04). The key personnel and/or organizations for this task are
> the Lead Inspectors/Risk Assessors from the Williams County Childhood
> Lead Poisoning Prevention Program, the Program Manager, the Program
> Processor/Assistant Manager, the Office Manager, and John Johnsons of
> Aerospatial. 3) Conduct community education/outreach (02/15/03 to
> 12/31/04). The key personnel and/or organizations for this task are
> the Williams County Childhood Lead Poisoning Prevention Program, the
> Anytown Area Urban League, YACAC WIC Program, St. Elizabeth Health
> Center, Organizacion Civica y Cultural Hispana Americana, Program
> Manager and Program Processor/Assistant Manager. 4) Identify/inspect
> units (02/15/03 to 12/31/04). The key personnel for this task are the
> licensed Lead Inspectors/Risk Assessors from the Williams County Lead
> Poisoning Prevention Program and the Program Manager. 5) Implement
> screening/treatment (02/15/03 to 12/31/04). The key personnel and/or
> organizations for this task are employees of the Williams County
> Childhood Lead Poisoning Prevention Program, and St. Elizabeth Health
> Center. 6) Prepare specifications/bid proposals (03/01/03 to
> 08/31/04). The key personnel for this task are the Housing Specialists
> and the Program Processor/Assistant Manager. 7) Initiate relocation
> process (04/01/03 to 9/30/04). The key personnel for this task are the
> Program Manager and Program Process/Assistant Manager. 8) Complete
> interim controls and abatement techniques (04/15/03 to 11/30/04). The
> key personnel for this task are the licensed contractors and licensed
> workers. 9) Conduct pre and post testing/follow-up (02/15/03 to
> 12/31/04). The key personnel and/or organizations for this task are
> the licensed Lead Inspector/Risk Assessors, and other staff members of
> the Williams County Childhood Lead Poisoning Prevention Program, St.
> Elizabeth Health Center, and Mr. John Johnsons of Aerospatial.

C.  **[Community Education, Outreach and Training]{.underline}:**

> **[Lead Hazard Control Outreach and Community
> Involvement:]{.underline}** The Task Force to End Lead Poisoning was
> formed to assess the Community needs to prevent lead poisoning by
> identifying problems and developing prevention and intervention
> strategies to decrease the incidence of lead poisoning in Williams
> County. The members of the Task Force provide technical assistance in
> the areas of healthcare, housing, lead hazard control, legal issues,
> education, construction, rehabilitation, weatherization, social
> skills, parents' issues, political issues, financial issues,
> liability, insurance, research and development, and outreach efforts
> including public awareness campaigns.
>
> **The proposed outreach activities** will enhance the current outreach
> program in Williams County. The Williams County Childhood Lead
> Poisoning has provided numerous programs each year to increase public
> awareness. These programs include presentations for the public and
> professional groups. The programs presented in the past include:
> Hospital Grand Rounds for physicians, seminar for nurses, social
> workers, teachers, health care providers, realtors, landlords,
> parents, neighborhood watch groups, health departments and many other
> groups. The proposed outreach activities will include not only the
> current level of outreach, but also will include outreach in the
> high-risk targeted census tracts.
>
> **The Williams County Lead-Based Paint Hazard Control Program will be
> responsible** for ensuring that education; outreach and Community
> awareness efforts are implemented. One effort involves St. Elizabeth
> Health Center and the Anytown Area Community Action Council's WIC
> Program in delivering primary prevention services to families with
> children under four (4) years of age who are in danger of being
> lead-poisoned. Other efforts involve: implementing programs which will
> effectively increase the number of children screened for lead
> poisoning such as sending Phlebotomists door-to-door in the targeted
> census tracts; making available Section 8 Housing Choice Vouchers to
> families who have either lead-poisoned children or children with
> elevated blood lead levels; creating a public relations campaign to
> promote lead poisoning prevention; and providing Section 1012/1013
> training not only in Williams County, but on a regional basis,
> involving twelve (12) other Housing Authorities located in surrounding
> Counties in Ohio.
>
> The nature of our involvement with faith-based organizations is as
> follows: (1) Six (6) targeted census tract area churches involving the
> Afro-American community and the Hispanic community have become Working
> Partners with the Williams County Lead-Based Paint Hazard Control
> Program for the purpose of outreach and education; (2) Catholic
> Charities Housing Opportunities has entered into a Working Partnership
> with the Lead Program involving the renovation of housing units. In
> addition, this partnership will involve outreach and educational
> activities throughout the Diocese six (6) county service area
> (Ashtabula, Columbiana, Williams, Portage, Stark, Trumbull) using
> existing networks and publications of the Diocese, including links to
> parishes, newsletters, and their housing counseling network; (3)
> Furthermore, Beatitude House, a Catholic non-profit organization which
> is committed to disadvantaged women and children, has also entered
> into a partnership with the Lead Program. This partnership involves
> making housing units lead-safe for young children.
>
> **Outreach efforts** to involve participants will utilize a variety of
> approaches in order to reach the largest audience possible. The
> outreach effort will identify and utilize local resources such as the
> lead program staff, community groups and agencies, elements of city
> and county government, and colleges and universities for performing
> outreach functions. Notices will be placed in places of employment,
> unemployment offices, welfare offices, post offices, grocery stores,
> churches, community halls, city and county offices and utility
> companies. News stories informing the public about the lead program
> will be published in daily and weekly newspapers and other local
> publications. Public service announcements regarding the Lead Program
> will be made by local radio and television stations, both in English
> and Spanish. Applicants will be encouraged to inform their friends and
> relatives about the Williams County Lead-Based Paint Hazard Control
> Program. Organizations like the Organizacion Civica y Cultural Hispana
> Americana (OCCHA) will be utilized to reach the Spanish speaking
> community. Both Williams County\'s and the City of Anytown\'s Health
> Departments will inform the public about the Lead Program.
> Organizations, like the Anytown Area Urban League, will assist the
> program\'s outreach efforts.
>
> **The local Community has come together** as evidenced by the
> participation of more than fifty (50) Working Partners. Outreach
> efforts will target residents in the selected census tracts, parents,
> real estate brokers/agents, insurance companies, banking institutions,
> landlords, educational centers, etc. All the non-profit housing
> corporations and major health care providers are partners with the
> Williams County Lead-Based Paint Hazard Control Program. Mr. John
> Johnsons of Applied Systems Inc. will commit corporate resources
> (in-kind) for general lead-based paint awareness training sessions to
> the area real estate, banking and insurance companies.
>
> **Lead-based paint standard maintenance practice workshops** will be
> held. A sample of topics are: developing a custom fit checklist to
> conduct lead-based paint maintenance activities in a safe manner;
> basic information on proper and improper lead hazard control work
> practices; \"work smart\" \"work clean\" \"work wet \" and "work
> safe\"; and the new EPA Pre-Renovation Information Rule. With these
> and other workshops scheduled for renovators and remodelers, Landlord
> Associations, Section 8 Landlords and others; lead-safe work practices
> can be integrated into their ongoing maintenance of housing units.
>
> **The Anytown Area Urban League in partnership with the Williams
> County Lead-Based Paint Hazard Control Program will assist in the
> recruitment and training of minority and low income** **contractors
> and workers** for lead hazard control activities. This task will
> include assisting contractors and workers in obtaining state
> certification. Classes for lead licensed workers, lead licensed
> contractor/supervisor classes, and classes for Lead Inspector/Risk
> Assessor are planned over the two-year period of the Renewal Grant. In
> addition, the Anytown Area Urban League will conduct Fair Housing and
> Outreach involving educational forums for participants in the Lead
> Hazard Control Program and for residents in the targeted census
> tracts, duplication of Fair Housing materials for distribution, and
> conducting outreach and providing information on Fair Housing through
> printed and electronic media.
>
> **The Anytown Metropolitan Housing Authority** will also partner with
> the Williams County Lead-Based Paint Hazard Control Program in a
> **Youthbuild Program.** Up to thirty-six (36) low-income youths
> between the ages of 18 and 24 years old will be trained to become
> lead-licensed workers. The Authority will insure that these low-income
> trainees have sufficient carpentry skills to take advantage of the
> lead training.
>
> **The Williams County Lead-Based Paint Hazard Control Program will be
> able to evaluate** its' outreach efforts by the following measurable
> goals: a) increased awareness on the part of the community about
> lead-based paint poisoning, specifically childhood lead poisoning as
> measured by pre and post workshop questionnaires; b) number of lead
> screenings conducted for children under six years of age; c) number of
> workers, contractors and risk assessors licensed by the state of Ohio;
> and d) other factors relevant to the outreach effort.

D.  Lead Hazard Control activities including testing, interventions
    conducted and relocation:

Implementing a Lead Hazard Control Program: There are twenty-four (24)
targeted census tracts in the City of Anytown and seven (7) targeted
census tracts in Williams County, Ohio. The targeted census tracts have
very high socio-economic and environmental risk factors that demonstrate
the prevalence of lead exposure. These factors include age of housing,
high poverty, crime, low proficiency scores, and concentrated ethnicity.
In addition, current STELLAR data identified a high concentration of
children found to have lead poisoning in the targeted areas. The
targeted census tracts have documented evidence that lead poisoning is
epidemic in Williams County.

> **The Lead Hazards will be eliminated in one hundred and six (106)
> housing units.** Each housing unit will receive a combination of
> interim controls and abatement techniques, forty-six (46) of which are
> projected to be owner-occupied units; twelve (12) of which are
> projected to be rental-occupied units; and forty-eight (48) of which
> are projected to be vacant units. \$9,820.75 of lead hazard control
> funds is projected to be expended for the housing units receiving a
> combination of interim controls and abatement techniques. The
> substantial matching funds committed for this grant has greatly
> reduced the amount of lead hazard control funds needed to make housing
> units lead-safe.
>
> **The Williams County Lead Hazard Control Program will utilize a
> site-specific** lead inspection/risk assessment conducted by the
> Williams County Childhood Lead Poisoning Prevention Program to
> determine the nature and scope of the lead hazards and the types of
> lead hazard controls needed (lead cleanings, interim controls and/or
> abatement techniques). The overall goals of the strategy are to reduce
> immediate lead hazards such as lead contaminated dust, lead
> contaminated bare soil and loose, peeling, or flaking lead-based paint
> to clearance levels; to slow recontamination by treating bare soil and
> high risk lead-paint surfaces; to make repairs to prevent paint
> failure; to facilitate clean-up of recontamination by creating
> cleanable floors and window troughs; and to educate owners and
> occupants on lead safety and in-place management of lead hazards,
> particularly regarding the slowing and cleaning of recontamination.
>
> **The Williams County Lead-Based Paint Hazard Control Program will
> insure that lead-safe units remain** **affordable** by requiring
> landlords to agree to a set of stipulations that include the
> requirement that the landlord must not raise the rent by more than 3%
> per year for a period of three years and to give priority to renting
> to low to very-low income families who have children under six years
> of age living in the household. This three-year period will not begin
> until the hazard control process has been completed and accepted.
>
> **Resources: There are more than fifty (50) Working Partners** that
> represent a broad spectrum of the Community. Each partner and its role
> are identified in Appendix 2. All the major non-profit and public
> agencies that do rehabilitation work in Williams County are Working
> Partners and have provided matching funds. Also, the Blockwatch
> Organization that represents sixty (60) Blockwatch groups has
> indicated a willingness to participate in the outreach process and in
> lead awareness seminars. In addition, the Section 8 housing department
> is a Working Partner who will provide outreach services to Section 8
> landlords. The number of educational programs projected to be
> presented is at least thirty-five (35) over the two-year Grant Renewal
> period. The basis for this estimate is the number and diversity of the
> Working Partners, the willingness of the Partners to participate, and
> the coming together of the Community to make lead awareness a major
> issue. The first step in making a difference is to increase the
> knowledge and importance of lead issues not only in the
> community-at-large, but also in the targeted census tracts.
>
> **Technical Approach for Conducting Lead Hazard Control Activities:**
> Williams County\'s Lead-Based Paint Hazard Control Strategy will focus
> on the control of lead dust by limiting the generation of lead dust,
> containing lead dust within work areas, ensuring daily and final
> cleanings, and by clearance testing. Also, the strategy prohibits
> abrasive blasting, power sanding, open flame burning, and ethylene
> chloride strippers. The exterior treatments will consist of the
> following: 1) Siding and carpentry repairs - any damage contributing
> to lead-based paint failure such as nonfunctional gutters will be
> repaired. All gutters and downspouts will be made functional. Staff
> will ensure that flow is away from foundation. Siding will be wet
> scraped and painted. However, if the siding is highly deteriorated and
> the cost for enclosure is within budget, it will be enclosed with
> vinyl siding. 2) Porch repairs -components that are damaged and
> contribute to exterior lead-based paint failure will be repaired. If
> the substrate and paint of the deck is sound, then it will be
> repainted. If the substrate is sound and the paint deteriorated, it
> will be necessary to stabilize and then repaint. If the substrate is
> deteriorated, then repair or replacement will be necessary. Ceilings
> should be stabilized or enclosed. Also, other components should be
> stabilized, enclosed, or replaced as needed. 3) Garage repairs - if
> the substrate is good, stabilize and repaint. Repair, replace, or
> remove components that are deteriorate. If the garage is too
> deteriorate to paint or repair, then it should be demolished.
>
> **The treatment of soil** will be limited to areas with bare soil in
> the immediate vicinity of the structure, ie. dripline or foundation of
> the unit being treated, and children's play areas. The two hazard
> standards for bare residential soil are 400 PPM for play areas and an
> average of 1,200 PPM for the rest of the yard. Each site may involve a
> mix of different treatment areas. If required by terrain, perimeters
> will be boxed-in to prevent erosion of covering material.
>
> **The interior treatment** will consist of the following: 1) Initial
> and daily cleaning- prior to set-up of containment, debris will be
> removed and a HEPA vacuum will be used on the floor and furniture. On
> a daily basis, large debris will be removed and a HEPA vac used on the
> floors. 2) Repairs and component replacement- damaged substrate that
> is causing paint failure will be replaced. All roof leaks, plumbing
> leaks, and other moisture problems causing paint failure will also be
> repaired. The extent of the repairs or replacements will be based on
> site-specific risk assessments, taking into account budget
> constraints. 3) Paint stabilization - all loose, flaking, and peeling
> interior painted surfaces not otherwise treated will be stabilized
> (wet scraped/wet scoured and primed). 4) Windows- if the substrate of
> the window trough is deteriorated, the trough will be enclosed with
> coil stock or replaced. The interior windowsill, if chewed, should be
> covered with vinyl or encapsulated. Other surfaces such as the sash,
> stop, un-chewed sill, glazing should be stabilized or replaced. 5)
> Doors/jambs - if the door and its components are ill fitting, they
> should be adjusted, cut re-hung, or replaced as needed. If the
> substrate of the thresholds is sound, then enclose with vinyl. If the
> thresholds are deteriorated, replace them with metal or wood. 6)
> Stairs- stabilize and prime the stingers and other components. Repair
> or replace as needed. Cover the treads with rubber treads and bull
> nose. 7) Walls and ceilings- stabilize where substrate is sound and
> paint is loose, flaking, or peeling. Patch and prime small sections
> that are damaged. Enclose or replace areas where damage is too much to
> patch. Where there is a drop ceiling with lead-based paint above, the
> tiles should be replaced and the ceiling above should be treated the
> same as a wall. 8) Hard surface floor- if the floor is not painted
> with lead-based paint and the substrate and finish is in good
> condition, then the floor should be washed. However, if the finish is
> not good, the floor should be sealed. Repair or enclosure is
> recommended if the substrate is bad. If a kitchen or bathroom floor is
> involved, then cover with tile. If a floor is painted with lead-based
> paint, enclose. 9) Carpets - if the carpet is not too contaminated (as
> determined by dust test) or too deteriorated, vacuum it to clearance.
> If it\'s too contaminated, the carpet should be removed and the floor
> treated. 10) Basement floors- stabilize and seal if floors contain
> lead-based paint. Also, install vinyl runners in high traffic areas.
> However, if the floor is not leaded, but other basement lead work is
> being done, then the accessible areas should have the following
> treatment: HEPA vacuum/wet clean/HEPA vacuum. If the floor is not
> leaded and no other lead work is being done in the basement, then
> clean as indicated by usage. 11) Radiators- stabilize and paint the
> radiators with heat-rated paint or enclose with covers. 12) Final
> cleaning- (at the end of interior work)-HEPA vacuum/wet clean/HEPA
> vacuum all horizontal surfaces such as floors, sills, troughs,
> countertops, and trim in all rooms. Wipe or vacuum furniture. Walls
> and ceilings are not cleaned unless there is evidence of dust from
> repairs, renovation, or repainting; or unless dust tests indicate high
> levels. The certified risk assessors and inspectors used for unit
> testing will be independent of the lead hazard control work contract.
>
> **The sequence and scheduling** for lead hazard control dust-wipe
> testing will occur during the lead inspection/risk assessment as
> described in Chapter 5, table 2 of the HUD guidelines. The program
> will combine both a risk assessment and lead inspection for the
> identified houses. This method will enable the program to collect data
> for the surface-by-surface inspection as well as the data for the
> analysis of dust, deteriorated paint and soil. Analysis of these
> samples should be available within 4 to 6 hours of the collection. The
> Williams County Laboratory (a Working Partner of the Lead Program) has
> met all the criteria established in the Ohio Administrative Code
> 3701-82-02 ©. The laboratory approval number is 10031. The combined
> analysis of these activities will allow the program to address the
> lead-based paint hazards in a comprehensive manner in order to combine
> interim control and abatement strategies. Post-hazard control and
> clearance testing will be scheduled in a timely manner to hold
> relocation costs to a minimum. According to HUD guidelines clearance
> testing can be conducted one hour after the project is cleaned and
> completed. The risk assessor/lead inspector along with the project
> monitor will then schedule and perform a visual examination of the
> project to determine if the work was completed as recommended and if
> there is visible dust, paint chips or debris left from the
> construction. If the visual examination determines that these areas
> are clear, then the post-clearance dust sampling of floors, interior
> window sills, and window troughs will occur. The samples will be sent
> to the laboratory and the results should be returned within 4 to 6
> hours. If the areas are not determined to be in compliance, the risk
> assessor will notify the contractor to correct the non-compliant areas
> and notify the program when they have been completed. Clearance will
> be repeated until all areas are within the HUD Interim Clearance
> Standards. The schedule for dust wipes for post-abatement and for
> clearance testing will follow the recommended minimum number and
> location of single surface dust samples from Table 15.1 of the 1995
> HUD guidelines. Clearance testing and examination, post-hazard and
> follow-up testing will be conducted according to the HUD guidelines
> and State Statute. To ensure compliance, a Request For Proposal will
> be issued, soliciting a qualified independent firm to monitor the lead
> hazard control process and to certify that all Statutory and
> Regulatory Requirements, Interim Guideline recommendations, and other
> applicable rules and regulations are followed.
>
> **The plan for safe and effective** conduct of the lead hazard control
> work involves the following components: (1) resident protection during
> the lead hazard control process: A relocation plan has been developed
> to ensure that the resident protection is being implemented. (2)
> Worker protection during the lead hazard control process: A policy has
> been developed that provides for worker protection when lead-based
> paint lead hazard control work is undertaken. The worker protection
> policy includes: a) Supervisor and worker training; b) Engineering and
> work practice controls; c) Use of respirators; d) Use of protective
> clothing; e) Personal hygiene facilities; f) physical examinations; g)
> Blood lead monitoring; h) Exposure monitoring of airborne dust; and i)
> Record-keeping. Written documentation will be maintained that the
> above components are being implemented. (3) Disposal of lead-based
> paint waste: A policy has been developed that provides for the proper
> disposal of lead-based paint waste. The Lead Program will comply with
> EPA's policy (guidance number 2001-01) which deals with lead-based
> paint wastes generated from lead hazard control activities at
> residential properties. Written documentation will be maintained in
> the file.
>
> **Once the lead hazards are identified**, the Williams County
> Lead-Based Paint Hazard Control Program\'s Housing Specialists will
> write working specifications to be included in the bid proposals. The
> Housing Specialist are all state-licensed lead contractors and thus
> able to write lead hazard control specifications. These proposals will
> be advertised and bids will be received from state licensed lead
> contractors. All occupants will be relocated during the lead hazard
> control work process. Five (5) to fourteen (14) calendar days are
> needed to complete a lead hazard control job utilizing a combination
> of interim controls and abatement techniques.
>
> **The chosen lead-based paint threshold used will be 1.0 mg/cm2.** The
> testing methods will include: XRF testing as well as paint chip
> analysis when it is not possible for technical reasons to use the XRF.
> The Williams County Childhood Lead Poisoning Prevention Program
> regularly receives blood lead data from the Ohio Department of Health.
> All families of children tested receive a letter advising family of
> child\'s blood lead level and date child is due for follow up.
> Educational material and availability of funding for lead hazard
> remediation is included with the letter. The Williams County Childhood
> Lead Poisoning Prevention Program refers children identified with
> blood lead level [\>]{.underline} 15 ug/dL to their primary care
> provider for medical management. The pediatric coordinator advises
> families without a primary care provider of the availability of
> primary care providers that service this area. Children are referred
> to Early Intervention or the appropriate board of education for
> developmental and cognitive evaluation according to their age. The
> pediatric coordinator makes referrals to community service agencies
> based on needs of individual families. The Williams County Childhood
> Lead Poisoning Prevention Program assures lead testing and follow up
> services are available to all children with elevated blood levels
> regardless of socioeconomic status by integrating case management
> efforts with primary care providers and community based programs
> including the Child Health Insurance Program, WIC and Williams County
> Healthchek Coordinator. Families receive notice by mail when children
> are overdue for blood lead follow up. Primary care providers receive
> regular progress reports on their clients\' case management activities
> and reports of clients\' overdue for follow-up medical care.
>
> **To ensure the cost effectiveness** of the lead hazard control
> methods used, meetings will be scheduled with the project director,
> housing specialists, representative from The District Board of Health,
> the project monitor and other relevant partners to review the lead
> hazard control process. One of the topics will be to monitor the costs
> of each lead hazard control method and discuss ways to increase the
> cost-effectiveness of the methods used. In addition, meetings will be
> held with the licensed lead contractors and with our Working Partners.
> Again, one of the topics will be to monitor the costs associated with
> the lead hazard control process.
>
> **The tenant relocation plan** states that consistent with the Uniform
> Relocation Assistance and Real Property Acquisition Act of 1970, the
> Uniform Relocation Act Amendment of 1987 and the Department of Housing
> and Urban Development rules and regulations, persons involuntarily
> displaced as a result of federally funded projects and programs will
> not suffer disproportionate injuries as a result of this program. To
> implement this policy, the County has developed a plan to ensure that
> relocation payments and services are made available to persons
> requiring either temporary relocation or who will be permanently
> displaced. This procedure was established to ensure that everyone is
> treated fairly and equitable. The relocation plan envisions a
> short-term, temporary displacement of residents. The time frames to
> complete lead hazard control work using a combination of interim
> control measures and abatement techniques is projected to be 5 to 14
> calendar days. Temporary housing will be secured for tenants and for
> owner/occupants. This method will be used for short-term relocation
> needs. Meals will be provided at the motel or at nearby restaurants.
> The Williams County Lead-Based Paint Hazard Control Program will be
> able to negotiate very favorable rates with the motel and with nearby
> restaurants after issuing a Request For Proposal. Transportation to
> and from the motel will be provided. If relocation is during the
> school year, special busing will be used to transport the children to
> and from school. If any long-term relocation is required, safe housing
> consisting of units that have been made lead-safe and rehabilitated
> will be used. Several safe houses will be available. A voucher system
> will be used to track the number of meals provided. Small
> refrigerators and/or cribs will be provided for each motel room that
> has small or infant children. The length of stay will range from 4 to
> 13 nights. This approach was well received by persons previously
> relocated and has proven to be cost-effective.
>
> **The cost for the motel, meals, and transportation** will by paid by
> the grant funding so that the relocatees will incur no out-of-pocket
> expenses. It is estimated that for a family of four, the relocation
> cost for one day is approximately \$100.00 (hotel room, meals, and
> transportation). No moving or storage of household furniture is
> necessary. During the lead hazard control process, the furniture will
> be moved to the center of the room and protected with 6-mil poly
> sheeting. The contractor will be responsible for security. Before the
> residents are relocated, a staff member of the Williams County
> Lead-Based Paint Hazard Control Program will videotape the interior of
> the house. If a claim for loss is filed against the contractor, the
> videotape will be reviewed for documentation. In addition, new locks
> including deadbolts will be installed on all primary doors of the
> housing units to ensure that the residents do not break containment
> and to enhance the security of the dwelling units. After clearance,
> the resident will be given the keys to the new locks.
>
> **It is important that the staff meets with the residents**, well in
> advance of any anticipated move, so that any special needs can be
> documented and provided for in the relocation process. An individual
> relocation case file will be maintained for each family that is
> required to move. Also, the program will ensure that the temporary
> housing is decent, safe and sanitary, and lead-safe.
>
> **The procedure for post hazard control** involves an On-going
> Monitoring and Maintenance Acknowledgement Form which informs the
> owner(s) of the need for on-going monitoring of the completed lead
> hazard control work and of the known leaded components which are
> presently intact. In addition, the owners are informed that it is
> their responsibility to monitor and maintain leaded components in
> order to keep the housing unit lead safe. Periodic dust wipe testing
> for floors, windowsills, and window troughs will be conducted to
> ensure that the unit continues to be lead-safe.