+----------+---+---------------------------------------------------------+
| The      |   | In spite of increasingly effective hazard mitigation,   |
| Dec      |   | natural disasters will still cause losses. When the     |
| laration |   | recovery process is beyond the capability of the State  |
| Process  |   | and local emergency management agencies, Federal        |
|          |   | assistance can provide both relief and opportunity.     |
|          |   |                                                         |
|          |   | Presidential declaration of a major disaster may now    |
|          |   | trigger the availability of Hazard Mitigation Grant     |
|          |   | Program funds in every county within the State, instead |
|          |   | of only those designated for Individual or Public       |
|          |   | Assistance.                                             |
|          |   |                                                         |
|          |   | The Governor may request that all counties be           |
|          |   | designated eligible for HMGP funds when he or she       |
|          |   | requests a major declaration by the President through   |
|          |   | the Regional Director.                                  |
|          |   |                                                         |
|          |   | The process of requesting that FEMA designate areas for |
|          |   | disaster assistance is detailed in 44 CFR 206.40.       |
+----------+---+---------------------------------------------------------+
| Letter   |   | Regulations require the State to provide a Letter of    |
| of       |   | Intent within 60 days after a disaster declaration that |
| Intent\  |   | tells FEMA whether or not the State will participate in |
| ![       |   | the HMGP. This requirement is satisfied if the Governor |
| ](media/ |   | asks for the HMGP in the declaration request.           |
| image2.w |   |                                                         |
| mf){widt |   | The Regional Director is also authorized to extend the  |
| h="0.549 |   | 60-day Letter of\                                       |
| 30555555 |   | Intent deadline if he or she determines the extension   |
| 55556in" |   | is justified.\                                          |
| height   |   | The State should request such an extension in writing.  |
| ="0.5180 |   |                                                         |
| 55555555 |   | Job Aid 3-1 contains a sample Letter of Intent for your |
| 5556in"} |   | reference.                                              |
+----------+---+---------------------------------------------------------+
| State    |   | The State has primary responsibility for project        |
| R        |   | management and accountability of funds. The State is    |
| esponsi- |   | responsible for ensuring that applicants and            |
| bilities |   | subgrantees adhere to all program and administrative    |
|          |   | requirements.                                           |
|          |   |                                                         |
|          |   | The State should envision the HMGP as an opportunity to |
|          |   | fund the implementation of the State Hazard Mitigation  |
|          |   | Plan.                                                   |
|          |   |                                                         |
|          |   | After indicating that it will participate in the Hazard |
|          |   | Mitigation Grant Program, the State should ensure that: |
+----------+---+---------------------------------------------------------+
| Approved |   | -   The Regional Director has approved the State's      |
| Plans    |   |     Hazard Mitigation Plan documenting its              |
|          |   |     comprehensive mitigation planning process;          |
|          |   |                                                         |
|          |   | -   The Regional Director has approved the State's      |
|          |   |     administrative plan for implementing the HMGP;      |
+----------+---+---------------------------------------------------------+
| State    |   | -   The State has appointed a State Hazard Mitigation   |
| Hazard   |   |     Officer who will administer the HMGP during the     |
| Mi       |   |     time of its availability;                           |
| tigation |   |                                                         |
| Officer  |   | (Experience shows that a full-time, permanent State     |
|          |   | Hazard Mitigation Officer is better able to implement a |
|          |   | successful post-disaster mitigation program.)           |
+----------+---+---------------------------------------------------------+
| Su       |   | -   The State has staff qualified to:                   |
| fficient |   |                                                         |
| Staff    |   | ```{=html}                                              |
|          |   | <!-- -->                                                |
|          |   | ```                                                     |
|          |   | -   Update their mitigation plan with a post-disaster   |
|          |   |     mitigation strategy;                                |
|          |   |                                                         |
|          |   | -   Provide applicants with technical assistance on     |
|          |   |     sound mitigation techniques and HMGP policy and     |
|          |   |     procedures; and                                     |
|          |   |                                                         |
|          |   | -   Understand the National Environmental Policy Act    |
|          |   |     and related Federal environmental requirements, and |
|          |   |     perform required analyses if necessary.             |
+----------+---+---------------------------------------------------------+
| Key      |   | Once the program is underway, key State activities      |
| State    |   | include:                                                |
| Ac       |   |                                                         |
| tivities |   | -   Soliciting program interest and helping potential   |
|          |   |     applicants to develop complete applications;        |
|          |   |                                                         |
|          |   | -   Reviewing and selecting grant proposals from        |
|          |   |     eligible applicants;                                |
|          |   |                                                         |
|          |   | -   Preparing and submitting applications to FEMA;      |
|          |   |                                                         |
|          |   | -   Notifying applicants of FEMA decisions on submitted |
|          |   |     projects; and                                       |
|          |   |                                                         |
|          |   | -   Submitting quarterly financial and progress reports |
|          |   |     to FEMA indicating the status and completion date   |
|          |   |     for each approved project.                          |
+----------+---+---------------------------------------------------------+
| Managing |   | In an effort to streamline the HMGP and provide States  |
| States   |   | more flexibility, FEMA is examining the roles and       |
|          |   | responsibilities for HMGP administration. FEMA has      |
|          |   | proposed a Managing State arrangement for those States  |
|          |   | that have the capability and would like to assume a     |
|          |   | stronger management role in the HMGP.                   |
|          |   |                                                         |
|          |   | Under a Managing State arrangement, FEMA will accept    |
|          |   | the State's eligibility and benefit-cost determinations |
|          |   | made in accordance with the terms in a Memorandum of    |
|          |   | Understanding. This includes a list of eligible project |
|          |   | types that the State and FEMA negotiated prior to       |
|          |   | signing the Memorandum. Although States will be         |
|          |   | encouraged to prepare environmental documentation for   |
|          |   | each project, a FEMA official must sign and approve the |
|          |   | documentation, as such authority cannot be delegated to |
|          |   | a State in accordance with the National Environmental   |
|          |   | Policy Act.                                             |
|          |   |                                                         |
|          |   | The State then submits a project summary sheet to FEMA  |
|          |   | for each project. FEMA's review of project summary      |
|          |   | sheets, rather than the entire application packet,      |
|          |   | should significantly expedite the project approval      |
|          |   | process.                                                |
+----------+---+---------------------------------------------------------+
| Su       |   | The managing State has staff qualified to perform the   |
| fficient |   | tasks above, *as well as*:                              |
| Staff    |   |                                                         |
| for      |   | -   Conduct eligibility reviews;                        |
| Managing |   |                                                         |
| States   |   | -   Conduct and review benefit-cost analyses using      |
|          |   |     FEMA-approved methodology; and                      |
|          |   |                                                         |
|          |   | -   Develop documentation to comply with environmental  |
|          |   |     requirements for FEMA approval.                     |
+----------+---+---------------------------------------------------------+

+----------+---+---------------------------------------------------------+
| Key      |   | Key responsibilities of the managing State include:     |
| Managing |   |                                                         |
| State    |   | -   Soliciting program interest and helping potential   |
| Acti     |   |     applicants to develop complete applications;        |
| vities![ |   |                                                         |
| ](media/ |   | -   Reviewing and selecting grant proposals from        |
| image2.w |   |     eligible applicants;                                |
| mf){widt |   |                                                         |
| h="0.549 |   | -   Ensuring eligibility of submitted applications;     |
| 30555555 |   |                                                         |
| 55556in" |   | -   Conducting benefit-cost analyses to determine       |
| height   |   |     whether the project meets the criteria listed in 44 |
| ="0.5180 |   |     CFR 206.434(b)(5);                                  |
| 55555555 |   |                                                         |
| 5556in"} |   | -   Developing documentation to comply with the         |
|          |   |     environmental requirements for FEMA approval;       |
|          |   |                                                         |
|          |   | -   Dispersing funds to applicants after the State has  |
|          |   |     determined a project meets program eligibility      |
|          |   |     requirements, including cost-effectiveness, per     |
|          |   |     FEMA guidance and FEMA has approved the required    |
|          |   |     environmental documentation;                        |
|          |   |                                                         |
|          |   | -   Administering the HMGP consistent with program law, |
|          |   |     regulations, and policy guidance;                   |
|          |   |                                                         |
|          |   | -   Providing quarterly performance and financial       |
|          |   |     reports to FEMA; and                                |
|          |   |                                                         |
|          |   | -   Approving all funding to applicants within 24       |
|          |   |     months of the\                                      |
|          |   |     disaster declaration or returning uncommitted funds |
|          |   |     to the general\                                     |
|          |   |     fund.                                               |
|          |   |                                                         |
|          |   | A chart of State responsibilities is provided in Job    |
|          |   | Aid 3-2.                                                |
|          |   |                                                         |
|          |   | Job Aid 3-3 illustrates the required State activities,  |
|          |   | timeframes,\                                            |
|          |   | and authorizing document(s).                            |
+----------+---+---------------------------------------------------------+
| App      |   | Applicants are responsible for submitting complete,     |
| licant/\ |   | accurate project applications to the State. An          |
| Su       |   | applicant becomes a subgrantee if the proposed measure  |
| bgrantee |   | is selected as an approved project. The subgrantee,     |
| Re       |   | then, is responsible for:                               |
| sponsibi |   |                                                         |
| li-ties\ |   | -   Managing the implementation of the approved         |
| ![       |   |     project;                                            |
| ](media/ |   |                                                         |
| image3.w |   | -   Complying with HMGP requirements, grants            |
| mf){widt |   |     management\                                         |
| h="0.559 |   |     procedures in 44 CFR Part 13, the grant agreement,  |
| 02777777 |   |     and\                                                |
| 77778in" |   |     applicable Federal, State, and local laws and       |
| height   |   |     standards;                                          |
| ="0.5222 |   |                                                         |
| 22222222 |   | -   Accounting for the appropriate use of grant funds   |
| 2223in"} |   |     to the grantee State; and                           |
|          |   |                                                         |
|          |   | -   Maintaining records on the program and projects as  |
|          |   |     required by\                                        |
|          |   |     44 CFR 13.42.                                       |
+----------+---+---------------------------------------------------------+

+----------+---+---------------------------------------------------------+
| Federal  |   | The paragraphs below list some of the key               |
| R        |   | responsibilities of FEMA personnel regarding HMGP.      |
| esponsi- |   |                                                         |
| bilities |   |                                                         |
+----------+---+---------------------------------------------------------+
| Regional |   | The FEMA Regional Director is responsible for:          |
| Director |   |                                                         |
| R        |   | -   Overseeing and managing the HMGP;                   |
| esponsi- |   |                                                         |
| bilities |   | -   Assisting the State in setting priorities for the   |
|          |   |     use of HMGP funds in the aftermath of a disaster;   |
|          |   |     and                                                 |
|          |   |                                                         |
|          |   | -   Approving or denying applications for funding by    |
|          |   |     the State.                                          |
+----------+---+---------------------------------------------------------+
| Regional |   | The FEMA regional Mitigation staff serves as the point  |
| Mi       |   | of contact for the State Hazard Mitigation Officer.     |
| tigation |   | FEMA regional Mitigation staff members are responsible  |
| Staff    |   | for:                                                    |
| R        |   |                                                         |
| esponsi- |   | -   Keeping the State apprised of the anticipated       |
| bilities |   |     amount of available funding;                        |
|          |   |                                                         |
|          |   | -   Reviewing and evaluating submitted applications or  |
|          |   |     project summaries and States' determinations of     |
|          |   |     eligibility;                                        |
|          |   |                                                         |
|          |   | -   Coordinating with the Regional Environmental        |
|          |   |     Officers to prepare the environmental decision      |
|          |   |     document based on information submitted by the      |
|          |   |     applicant and State;                                |
|          |   |                                                         |
|          |   | -   Notifying the State in writing of application       |
|          |   |     decisions;                                          |
|          |   |                                                         |
|          |   | -   Providing technical assistance to States,           |
|          |   |     applicants, and subgrantees in order to ensure      |
|          |   |     effective and efficient implementation of the       |
|          |   |     program, including:                                 |
|          |   |                                                         |
|          |   | ```{=html}                                              |
|          |   | <!-- -->                                                |
|          |   | ```                                                     |
|          |   | -   Assisting with the identification of appropriate    |
|          |   |     projects;                                           |
|          |   |                                                         |
|          |   | -   Assisting with project applications, specifically   |
|          |   |     environmental and floodplain management             |
|          |   |     considerations and project cost-effectiveness; and  |
|          |   |                                                         |
|          |   | -   Providing technical information from appropriate    |
|          |   |     experts, as necessary;                              |
|          |   |                                                         |
|          |   | ```{=html}                                              |
|          |   | <!-- -->                                                |
|          |   | ```                                                     |
|          |   | -   Reviewing the State's quarterly reports and         |
|          |   |     following up on issues as necessary.                |
+----------+---+---------------------------------------------------------+
| Native   |   | A Native American tribe or tribal organization has the  |
| American |   | option to submit applications directly to the Regional  |
| Tribe    |   | Director. If a tribe would like to act as grantee, it   |
| Grantee  |   | should notify FEMA as soon as possible after the        |
| A        |   | disaster declaration. Upon project approval, the Native |
| uthority |   | American tribe becomes the grantee and designates an    |
|          |   | equivalent to the Governor's Authorized Representative. |
|          |   |                                                         |
|          |   | FEMA will then estimate the amount of HMGP Funding      |
|          |   | available to the tribe based on the amount of other     |
|          |   | disaster grants provided to the tribe.                  |
+----------+---+---------------------------------------------------------+

+-----------+----------------------------------------------------------+
| ![](m     | ## Sample Letter of Intent                               |
| edia/imag |                                                          |
| e4.wmf){w |                                                          |
| idth="0.5 |                                                          |
| 638888888 |                                                          |
| 888889in" |                                                          |
| hei       |                                                          |
| ght="0.52 |                                                          |
| 222222222 |                                                          |
| 22223in"} |                                                          |
|           |                                                          |
| Job Aid   |                                                          |
| 3-1       |                                                          |
+-----------+----------------------------------------------------------+

*Governor's Authorized Representative for
\_\_\_\_\_\_[(State)]{.underline}\_\_\_\_\_\_\_\_*

*Division of Disaster Emergency Services*

FCO, FEMA Region \_\_\_\_\_\_\_

xxx Main Street

Anywhere, USA XXXXX

This letter is to notify you that
[\_\_\_\_\_\_(State)\_\_\_\_\_\_\_]{.underline} intends to participate
in the Hazard Mitigation Grant Program, which is available subsequent to
the Federal disaster declaration, FEMA- \_\_\_\_\_\_ -DR- \_\_\_\_\_\_
on [\_\_\_(date)\_\_\_\_]{.underline} .

I have designated \_\_\_\_\_[(name)]{.underline}\_\_\_\_\_ as the Hazard
Mitigation Officer for the Hazard Mitigation Grant Program. If you
should have any questions concerning the State's participation, please
contact [\_\_\_\_(name)\_\_\_\_]{.underline} at
[\_\_\_\_\_(phone)\_\_\_\_\_]{.underline} .

Sincerely,

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

GAR

+-----------+----------------------------------------------------------+
| ![](m     | ## Sample Responsibilities for HMGP                      |
| edia/imag |                                                          |
| e4.wmf){w |                                                          |
| idth="0.5 |                                                          |
| 638888888 |                                                          |
| 888889in" |                                                          |
| hei       |                                                          |
| ght="0.52 |                                                          |
| 222222222 |                                                          |
| 22223in"} |                                                          |
|           |                                                          |
| Job Aid   |                                                          |
| 3-2       |                                                          |
+-----------+----------------------------------------------------------+

Responsibilities for States under HMGP are shown in the table below,
along with the tasks associated with each responsibility. Use this
information as a guide for developing your State's capabilities.

+----------------------+-----------------------------------------------+
| ***RESPONSIBILITY*** | ***TASKS***                                   |
+----------------------+-----------------------------------------------+
| Manage the program   | Setting program priorities:                   |
|                      |                                               |
|                      | -   Indicating the program priorities in its  |
|                      |     State mitigation plan.                    |
|                      |                                               |
|                      | Selecting applications to be funded:          |
|                      |                                               |
|                      | -   Maintaining an interagency,               |
|                      |     interdisciplinary coordination mechanism, |
|                      |     such as a State team.                     |
|                      |                                               |
|                      | Determining eligibility:                      |
|                      |                                               |
|                      | -   Determining whether the proposed project  |
|                      |     is consistent with the program purpose    |
|                      |     and objectives.                           |
|                      |                                               |
|                      | -   Conducting benefit-cost analyses to       |
|                      |     determine whether the project meets the   |
|                      |     criteria listed in 44 CFR 206.434(b)(5).  |
|                      |                                               |
|                      | -   Recommending to FEMA the level of         |
|                      |     environmental analysis required under 44  |
|                      |     CFR Part 10.                              |
|                      |                                               |
|                      | -   Coordinating with FEMA to conduct         |
|                      |     environmental analyses.                   |
|                      |                                               |
|                      | -   Assisting FEMA in determining whether     |
|                      |     significant environmental impacts exist   |
|                      |     and, if so, how they might be avoided or  |
|                      |     reduced.                                  |
+----------------------+-----------------------------------------------+
| Provide technical    | -   Assisting in identifying potential        |
| assistance to        |     mitigation projects.                      |
| applicants           |                                               |
|                      | -   Assisting in identifying experts.         |
|                      |                                               |
|                      | -   Providing expertise in identifying and    |
|                      |     analyzing environmental issues and        |
|                      |     requirements.                             |
|                      |                                               |
|                      | -   Assisting subgrantees in performing       |
|                      |     benefit-cost analyses using FEMA-approved |
|                      |     methodology.                              |
+----------------------+-----------------------------------------------+

+-----------+----------------------------------------------------------+
| ![](m     | ***Sample Responsibilities for HMGP** (Continued)*       |
| edia/imag |                                                          |
| e4.wmf){w |                                                          |
| idth="0.5 |                                                          |
| 638888888 |                                                          |
| 888889in" |                                                          |
| hei       |                                                          |
| ght="0.52 |                                                          |
| 222222222 |                                                          |
| 22223in"} |                                                          |
|           |                                                          |
| Job Aid   |                                                          |
| 3-2       |                                                          |
+-----------+----------------------------------------------------------+

+----------------------+-----------------------------------------------+
| ***RESPONSIBILITY*** | ***TASKS***                                   |
+----------------------+-----------------------------------------------+
| Provide quarterly    | Managing the day-to-day operations of grant-  |
| performance and      | and subgrant-supported activities:            |
| financial reports    |                                               |
|                      | -   Comparing actual accomplishments to the   |
|                      |     objectives to be accomplished for the     |
|                      |     period.                                   |
|                      |                                               |
|                      | -   Explaining the reason for slippage if the |
|                      |     established objectives were not met.      |
|                      |                                               |
|                      | -   Providing additional pertinent            |
|                      |     information as appropriate.               |
|                      |                                               |
|                      | -   Informing FEMA of problems, delays, or    |
|                      |     adverse conditions that will materially   |
|                      |     impair the grantee's or subgrantee's      |
|                      |     ability to meet the project objectives.   |
|                      |                                               |
|                      | -   Monitoring subgrantee implementation.     |
|                      |                                               |
|                      | Preparing and submitting financial reports:   |
|                      |                                               |
|                      | -   Preparing SF 269, SF 269A, or FEMA Form   |
|                      |     20-10 and submitting the form to FEMA no  |
|                      |     later than 15 working days following the  |
|                      |     end of each quarter.                      |
|                      |                                               |
|                      | -   Preparing and submitting SF 270 or SF     |
|                      |     271, as necessary, to report outlays      |
|                      |     and/or request reimbursements.            |
+----------------------+-----------------------------------------------+
| Closeout             | -   Reconciling/adjusting project costs.      |
|                      |                                               |
|                      | -   Submitting final project report.          |
|                      |                                               |
|                      | -   Visiting site.                            |
|                      |                                               |
|                      | -   Closing projects in program and financial |
|                      |     systems.                                  |
+----------------------+-----------------------------------------------+
| Maintain records     | -   Coordinating records retention with       |
|                      |     participating grantee agencies and        |
|                      |     subgrantees as necessary.                 |
|                      |                                               |
|                      | -   Retaining records for 3 years from the    |
|                      |     date of submission of the final           |
|                      |     expenditure report.                       |
+----------------------+-----------------------------------------------+

+-----------+----------------------------------------------------------+
| ![](m     | ***Authorities for State Activities Under the HMGP***    |
| edia/imag |                                                          |
| e4.wmf){w |                                                          |
| idth="0.5 |                                                          |
| 638888888 |                                                          |
| 888889in" |                                                          |
| hei       |                                                          |
| ght="0.52 |                                                          |
| 222222222 |                                                          |
| 22223in"} |                                                          |
|           |                                                          |
| Job Aid   |                                                          |
| 3-3       |                                                          |
+-----------+----------------------------------------------------------+

The table below includes major tasks and activities required under the
Hazard Mitigation Grant Program and authorizing document(s) for each
requirement. When a timeframe is critical to task performance, it is
included also.

+-----------------------+-----------------------+-----------------------+
| ***\                  | ***APPROXIMATE\       | ***\                  |
| TASK/ACTIVITY***      | TIMEFRAME\****        | AUTHORIZATION***      |
+-----------------------+-----------------------+-----------------------+
| 1\. Appoint State     | Pre-disaster          | 44 CFR 206.433(c)     |
| Hazard Mitigation     |                       |                       |
| Officer               |                       |                       |
+-----------------------+-----------------------+-----------------------+
| 2\. Participate in    | 3--10 days            | 44 CFR 206.402(c)(3)  |
| the HM field survey   |                       |                       |
+-----------------------+-----------------------+-----------------------+
| 3\. Coordinate with   | 15--20 days           | 44 CFR 206.402(c)(5)  |
| local jurisdictions   |                       |                       |
| regarding local HM    |                       |                       |
| Plans                 |                       |                       |
+-----------------------+-----------------------+-----------------------+
| 4\. Submit HMGP       | Preferably            | 44 CFR 206.437        |
| Administrative Plan   | pre-disaster; prior   |                       |
|                       | to project approval   |                       |
+-----------------------+-----------------------+-----------------------+
| 5\. Submit            | 1--90 days            | 44 CFR 206.436        |
| application packages  |                       |                       |
| to prospective        |                       |                       |
| applicants            |                       |                       |
+-----------------------+-----------------------+-----------------------+
| 6\. Conduct and       | 30--180 days          | Managing State        |
| review benefit-cost   |                       | guidance              |
| analyses using        |                       |                       |
| FEMA-approved         |                       |                       |
| methodology           |                       |                       |
+-----------------------+-----------------------+-----------------------+
| 7\. Develop           | 30--180 days          | Managing State        |
| documentation to      |                       | guidance              |
| comply with           |                       |                       |
| environmental         |                       |                       |
| requirements for FEMA |                       |                       |
| approval              |                       |                       |
+-----------------------+-----------------------+-----------------------+
| 8\. Review, evaluate, | 30--180 days          | 44 CFR 206.435        |
| and rank HMGP project |                       |                       |
| proposals             |                       |                       |
+-----------------------+-----------------------+-----------------------+
| 9\. Submit Hazard     | Preferably            | 44 CFR 206.405(d)     |
| Mitigation Plan.      | pre-disaster;         |                       |
|                       |                       |                       |
|                       | 180 days              |                       |
+-----------------------+-----------------------+-----------------------+
| 10\. Submit SF 424    | 30--270 days          | 44 CFR 206.436\       |
| application and       |                       | OMB Circular A-102    |
| project applications  |                       | 1.c.1\                |
| or summaries to FEMA  |                       | 44 CFR 13.10(a)(2)    |
| for review and        |                       |                       |
| approval              |                       |                       |
+-----------------------+-----------------------+-----------------------+

\*Following declaration

Note: These timeframes are approximate and do not account for exceptions
to regulatory deadlines, which might lengthen the timeline.

+-----------+----------------------------------------------------------+
| ![](m     | ***Authorities for State Activities Under the HMGP**     |
| edia/imag | (Continued)*                                             |
| e4.wmf){w |                                                          |
| idth="0.5 |                                                          |
| 638888888 |                                                          |
| 888889in" |                                                          |
| hei       |                                                          |
| ght="0.52 |                                                          |
| 222222222 |                                                          |
| 22223in"} |                                                          |
|           |                                                          |
| Job Aid   |                                                          |
| 3-3       |                                                          |
+-----------+----------------------------------------------------------+

+-----------------------+-----------------------+-----------------------+
| ***\                  | ***APPROXIMATE\       | ***\                  |
| TASK/ACTIVITY***      | TIMEFRAME\****        | AUTHORIZATION***      |
+-----------------------+-----------------------+-----------------------+
| 11\. Disperse funds   | 30--270 days          | Managing State        |
| to applicants after   |                       | guidance              |
| the State has         |                       |                       |
| determined a project  |                       |                       |
| meets program         |                       |                       |
| eligibility           |                       |                       |
| requirements,         |                       |                       |
| including cost        |                       |                       |
| effectiveness, per    |                       |                       |
| FEMA guidance and     |                       |                       |
| FEMA has approved the |                       |                       |
| required              |                       |                       |
| environmental         |                       |                       |
| documentation         |                       |                       |
+-----------------------+-----------------------+-----------------------+
| 12\. Evaluate and     | Ongoing               | 44 CFR 13.40\         |
| monitor project       |                       | 44 CFR 206.438        |
| implementation and    |                       |                       |
| completion according  |                       |                       |
| to schedule in grant  |                       |                       |
| agreement             |                       |                       |
+-----------------------+-----------------------+-----------------------+
| 13\. Administer the   | Ongoing               | Managing State        |
| HMGP consistent with  |                       | guidance              |
| program law,          |                       |                       |
| regulations, and      |                       |                       |
| policy guidance       |                       |                       |
+-----------------------+-----------------------+-----------------------+
| 14\. Approve all      | 24 months             | Managing State        |
| funding to applicants |                       | guidance              |
| within 24 months of   |                       |                       |
| the disaster          |                       |                       |
| declaration or return |                       |                       |
| uncommitted funds to  |                       |                       |
| the general fund      |                       |                       |
+-----------------------+-----------------------+-----------------------+
| 15\. Prepare and      | Quarterly             | OMB Circular A-102    |
| submit financial      |                       | 2.c\                  |
| status reports        |                       | 44 CFR 13.20(b)(1)\   |
|                       |                       | 44 CFR 13.41(b)\      |
|                       |                       | 44 CFR 13.41(c)       |
+-----------------------+-----------------------+-----------------------+
| 16\. Prepare and      | Quarterly             | 44 CFR 206.438(c)     |
| submit performance    |                       |                       |
| reports               |                       |                       |
+-----------------------+-----------------------+-----------------------+
| 17\. Perform HMGP     | When all required     | OMB Circular A-102 3\ |
| closeout              |                       | 44 CFR 13.50          |
|                       | work is complete;     |                       |
|                       |                       |                       |
|                       | usually 2 years or    |                       |
|                       | less                  |                       |
+-----------------------+-----------------------+-----------------------+
| 18\. Retain records   | 3 years from\         | 44 CFR 13.36(1)(11)\  |
|                       | date of final\        | 44 CFR 13.42(b)\      |
|                       | submission            | 44 CFR 13.42(c)       |
+-----------------------+-----------------------+-----------------------+

\*Following declaration

Note: These timeframes are approximate and do not account for exceptions
to regulatory deadlines, which might lengthen the timeline.