**[INTER-AMERICAN FOUNDATION]{.underline}**

**[Freedom of Information Act Annual Report FY 2003]{.underline}**

I.  **Basic Information Regarding Report**

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A.  Person(s) to be contacted with questions about the report:

Asst. General Counsel, Office of the General Counsel

Inter-American Foundation

901 N. Stuart Street, 10^th^ Floor

Arlington, VA 22203

\(703\) 306-4301

B.  Electronic address for report on the World Wide Web:

http://www.iaf.gov/privacy_security/privacy_statement_en.asp

C.  How to obtain a copy of the report in paper form.

Write to the above address or call telephone number in Section I.A.

II. **How to Make a FOIA Request**

> FOIA requests must be made in writing. Please send requests to the
> address listed in Section I.A. or email <info@iaf.gov>.

A.  Names, addresses, and telephone numbers of all individual agency
    components and offices that receive FOIA requests:

> Patrick Breslin Jocelyn Nieva
>
> Vice President, External Affairs Assistant General Counsel
>
> Inter-American Foundation Inter-American Foundation
>
> 901 N. Stuart Street, 10^th^ Floor 901 N. Stuart Street, 10^th^ Floor
>
> Arlington, VA 22203 Arlington, VA 22203

B.  The Inter-American Foundation strives to answer all FOIA requests in
    the 20-day response time mandated by FOIA.

C.  Brief description of why some requests are not granted.

> A request for records may be denied if the requested record contains
> information which falls into one or more of the nine categories listed
> below. If the requested record contains both exempt and nonexempt
> information, the nonexempt portions which may reasonably be segregated
> from the exempt portions will be released.

                        Categories of Exempt Information:

 

> [Exemption One]{.underline}: Records which are specifically authorized
> under criteria established by an Executive Order to be kept secret in
> interest of national defense or foreign policy and are in fact
> properly classified pursuant to such Executive Order.

 

> [Exemption Two]{.underline}: Records related solely to the internal
> personnel rules and practices of the Inter-American Foundation.
>
>  
>
> [Exemption Three]{.underline}: Records specifically exempted from
> disclosure by statute, provided that such statute:
>
>  
>
> Requires that the matters be withheld from the public in such a manner
> as to leave no discretion on the issues: or establishes particular
> criteria for withholding or refers to particular types of matter to be
> withheld.
>
> [Exemption Four]{.underline}: Trade secrets and commercial of
> financial information obtained from a person that is privileged or
> confidential.
>
>  
>
> [Exemption Five]{.underline}: Interagency or intra-agency memoranda or
> letters which would not be available by law to a private party in
> litigation with the Inter-American Foundation.
>
> [Exemption Six]{.underline}: Personnel, medical, and similar files
> (including financial files) the disclosure of which would constitute a
> clearly unwarranted invasion of personal privacy.
>
> [Exemption Seven]{.underline}: Records compiled for law enforcement
> purposes, but only to the extent that the production of such law
> enforcement records could reasonably be expected to interfere with
> enforcement proceedings; would deprive a person of a right to a fair
> trial or an impartial adjudication; could reasonably be expected to
> constitute an unwarranted invasion of personal privacy; could
> reasonably be expected to disclose the identity of a confidential
> source, including a state, local, or foreign agency or authority or
> any private institution which furnished records on a\
> confidential basis; would disclose techniques and procedures for law
> enforcement investigations or prosecutions, or would disclose
> guidelines for law enforcement investigations or prosecutions if such
> disclosure could reasonably be expected to risk circumvention of the
> law; or could reasonably be expected to endanger the life or physical
> safety of any individual.
>
>  
>
> [Exemption Eight]{.underline}: Records that are contained in or
> related to examination, operating, or condition reports prepared by,
> on behalf of, or for use of an agency responsible for the regulation
> or supervision of financial institutions.
>
>  
>
> [Exemption Nine]{.underline}: Geological and geophysical information
> and data, including maps, concerning wells.

III. **Definition of Terms and Acronyms Used in the Report**

     A.  Agency-specific acronyms or other terms.

> IAF -- Inter-American Foundation

B.  Basic terms, expressed in common terminology

1\. FOIA/PA Request - Freedom of Information Act/Privacy Act request. A

> FOIA request is generally a request for access to records concerning
> a third party, an organization, or a particular topic of interest. A
> Privacy Act request is a request for records concerning oneself; such
> requests are also treated as FOIA requests. (All requests for access
> to records, regardless of which law is cited by the requester, are
> included in this report.) 

                             

> 2\. Initial Request - a request to a Federal agency for access to
> records under the Freedom of Information Act.
>
> 3\. Appeal - a request to a federal agency asking that it review at a
> higher administrative level a full denial or partial denial of access
> to records under the Freedom of Information Act, or any other FOIA
> determination such as a matter pertaining to fees.

 

> 4\. Processed Request or Appeal - a request or appeal for which an
> agency has taken a final action on the request or the appeal in all
> respects.
>
> 5\. Multi-track Processing - a system in which simple requests
> requiring relatively minimal review are placed in one processing track
> and more voluminous and complex requests are placed in one or more
> other tracks. Requests in each track are processed on a first-in/first
> out basis. A requester who has an urgent need for records may request
> expedited processing (see below).
>
> 6\. Expedited Processing - an agency will process a FOIA request on an
> expedited basis when a requester has shown an exceptional need or
> urgency for the records which warrants prioritization of his or her
> request over other requests that were made earlier.
>
> 7\. Simple Request - a FOIA request that an agency using multi-track
> processing places in its fastest (non-expedited) track based on the
> volume and/or complexity of records requested.
>
> 8\. Complex Request - a FOIA request that an agency using multi-track
> processing places in a slower track based on the volume and/or
> complexity of records requested.
>
> 9\. Grant - an agency decision to disclose all records in full in
> response to a FOIA request.
>
> 10\. Partial Grant - an agency decision to disclose a record in part
> in response to a FOIA request, deleting information determined to be
> exempt under one or more of the FOIA's exemptions; or a decision to
> disclose some records in their entireties, but to withhold others in
> whole or in part.
>
> 11\. Denial - an agency decision not to release any part of a record
> or records in response to a FOIA request because all the information
> in the requested records is determined by the agency to be exempt
> under one or more of the FOIA's exemptions, or for some procedural
> reason (such as because no record is located in response to a FOIA
> request).
>
> 12\. Time Limits - the time period in the Freedom of Information Act
> for an agency to respond to a FOIA request (ordinarily 20 working days
> from proper receipt of a "perfected" FOIA request).
>
> 13\. "Perfected" request - a FOIA request for records which adequately
> describes the records sought, which has been received by the FOIA
> office of the agency or agency component in possession of the records,
> and for which there is no remaining question about the payment of
> applicable fees.
>
> 14\. Exemption 3 Statute - a separate federal statute prohibiting the
> disclosure of a certain type of information and authorizing its
> withholding under FOIA subsection (b)(3).
>
> 15\. Median Number - the middle, not average, number, for example, of
> 3, 7, and 14, the median number is 7.
>
> 16\. Average Number - the number obtained by dividing the sum of a
> group of numbers in the group. For example, of 3, 7, and 14, the
> average number is 8.

IV. **Exemption 3 Statutes**

    A.  List of Exemption 3 statutes relied on by the IAF during the
        last fiscal year.

> None.

V.  **Initial FOIA Access Requests**

    A.  Numbers of initial requests

> 1\. Number of requests pending as of end of FY 2002: [0]{.underline}
>
> 2\. Number of requests received during FY 2003: [11]{.underline}
>
> 3\. Number of requests processed during FY 2003: [10]{.underline}
>
> 4\. Number of requests pending as of end of FY 2003: [1]{.underline}

B. Disposition of initial requests

1\. Number of total grants: [4]{.underline}

2\. Number of partial grants: ­[0]{.underline}

3\. Number of denials: [0]{.underline}

> a\. Number of times each FOIA exemption used (counting each exemption
> once per request)

                                                (1) Exemption 1:
[0]{.underline}

                                                (2) Exemption 2:
[0]{.underline}

                                                (3) Exemption 3:
[0]{.underline}

                                                (4) Exemption 4:
[0]{.underline}

                                                (5) Exemption 5:
[0]{.underline}

                                                (6) Exemption 6:
[0]{.underline}

                                                (7) Exemption 7:
[0]{.underline}

                                                (8) Exemption 8:
[0]{.underline}

                                                (9) Exemption 9:
[0]{.underline}

4\. Other reasons for nondisclosure (total): [6]{.underline}

                        a. no records: [5]{.underline}

                        b. referrals: [0]{.underline}

                        c. request withdrawn: [0]{.underline}

                        d. fee-related reason: [0]{.underline}

                        e. records not reasonably described:
[0]{.underline}

                        f. not a proper FOIA request for some other
reason: [1]{.underline}

                        g. not an agency record: [0]{.underline}

                        h. duplicate request: [0]{.underline}

                        i. other (publicly available information):
[0]{.underline}

**VI. Appeals of Initial Denials of FOIA/PA Requests**

A. Number of appeals

1\. Number of appeals received during fiscal year: [0]{.underline}

2\. Number of appeals processed during fiscal year: [0]{.underline}

> B. Disposition of appeals.
>
> 1\. Number completely upheld: [0]{.underline}

2\. Number partially reversed: [0]{.underline}

3\. Number completely reversed: [0]{.underline}

> a\. number of times each FOIA exemption used
>
> (counting each exemption once per appeal)
>
> \(1\) Exemption 1: [0]{.underline}
>
> \(2\) Exemption 2: [0]{.underline}
>
> \(3\) Exemption 3: [0]{.underline}
>
> \(4\) Exemption 4: [0]{.underline}
>
> \(5\) Exemption 5: [0]{.underline}
>
> \(6\) Exemption 6: [0]{.underline}
>
> \(7\) Exemption 7(A): [0]{.underline}
>
> \(8\) Exemption 7(B): [0]{.underline}
>
> \(9\) Exemption 7(C): [0]{.underline}
>
> \(10\) Exemption 7(D): [0]{.underline}
>
> \(11\) Exemption 7(E): [0]{.underline}
>
> \(12\) Exemption 7(F): [0]{.underline}
>
> \(13\) Exemption 8: [0]{.underline}
>
> \(14\) Exemption 9: [0]{.underline}

4\. Other reasons for nondisclosure (total): [0]{.underline}

> a\. no records: [0]{.underline}
>
> b\. referrals: [0]{.underline}
>
> c\. request withdrawn: [0]{.underline}
>
> d\. fee-related reason: [0]{.underline}
>
> e\. records not reasonably described: [0]{.underline}
>
> f\. not a proper FOIA request for some other reason: [0]{.underline}
>
> g\. not an agency record: [0]{.underline}
>
> h\. duplicate request: [0]{.underline}
>
> i\. other (specify): [0]{.underline}

**VII. Compliance with Time Limits/Status of Pending Requests**

A. Median processing time for requests processed during the year

1\. Simple requests (if multiple tracks used)

                        a. number of requests processed:
[10]{.underline}

                        b. median number of days to process:
[19]{.underline}

2\. Complex requests (specify for any and all tracks used)

                        a. number of requests processed:
[N/A]{.underline}

                        b. median number of days to process:
[N/A]{.underline}

3\. Requests accorded expedited processing

                       a. number of requests processed:
[N/A]{.underline}

                       b. median number of days to process:
[N/A]{.underline}

B. Status of pending requests

1\. Number of requests pending as of end of FY 2003: [1]{.underline}

2\. Median number of days that such requests were pending as of that
date: [12]{.underline}

**VIII. Comparisons with Previous Year(s) (Optional)**

The IAF did not receive any requests for expedited processing.

**IX. Costs/FOIA Staffing  **

A. Staffing levels.

1\. Number of full-time FOIA personnel: [0]{.underline}

2\. Number of personnel with part-time or occasional FOIA duties (in
total

work-years): [0.05]{.underline}

3\. Total number of personnel: [0.05]{.underline}

B. Total costs (including staff and all resources).

1\. FOIA processing (including appeals): [Negligible]{.underline}

2\. Litigation-related activities (estimated): [0]{.underline}

3\. Total Costs: [Negligible]{.underline}

            4. Comparison with previous year(s) (including percentage of
change)

(optional) [Optional data is not provided.]{.underline}  

** X. Fees**

A. Total amount of fees collected by agency for processing requests:
[0]{.underline}

B. Percentage of total costs: [0%]{.underline}

**XI. FOIA Regulations (Including Fee Schedule)**

> 22 C.F.R. Section 1002