**Evaluation Liaisons' Teleconference**

July 31, 2007

Minutes

**Participants**

Dale Prince (Region 2)

Jacqueline Leskovec (Region 3)

Betsy Kelly (Region 4)

Karen Vargas (Region 5)

Sharon Brown (NTCC)

Susan Barnes (OERC)

Cindy Olney (OERC)

**Reports from the region**

-   Region 2: Dale reported that SE/A will be offering the "Measuring
    Your Impact" workshop at both chapter meetings. Susan Barnes and
    Maryanne Blake will teach it at the Mid-Atlantic chapter meeting and
    he will teach it at the Southern Chapter meeting.

-   Region 3: Jacqueline said she and Ruth will be teaching the
    Measuring Your Impact workshop at the Health Science Librarians of
    Illinoise meeting in October. She also said she, Ruth, and Tammy are
    finalizing the report from the May focus group meetings and she is
    following up with participants by asking them to join the GMR
    listserv. The GMR is also planning to do a major membership survey,
    but the project has been put on hold because they will be down two
    staff members soon.

-   Region 5 -- Karen talked about the training session on simple
    evaluation methods (titled "Clever Evaluation") put on by the OERC
    at an annual meeting of the 15 SCR outreach coordinators. The
    coordinators met at the Houston Academy of Medicine, but Cindy gave
    the presentation remotely using Adobe Connect. Based on the interest
    of the coordinators, the OERC will do another training session in
    October on logic models. (Susan told the group that the OERC will do
    the "Clever Evaluation" presentation or customized presentations in
    other regions upon request.) Also in October, the SCR will host two
    OERC workshops from "The Outreach Evaluation Series," which Susan
    and Cindy will present on-site at HAM.

-   Region 4: Betsy Kelly said she has been working on the region's
    Activities Reporting System; and that she and Claire Hamasu are
    analyzing 3.5 years of ARS evaluation data and working on a report.
    She also said she will be teaching a modified version of "Measuring
    Your Impact" in Kansas City and she and Barb Jones are developing a
    workshop on Return-On-Investment to present at MCLA (Mid-Continental
    Library Association)

-   NTCC: Sharon Brown talked about the NTCC's evaluation of
    instruction, which includes having the class members do a
    pre-workshop and post-workshop rating of their confidence levels.
    (Participants do the ratings on their MLA evaluation forms.) She
    also created evaluation questions for a Search clinic -- a joint
    effort of MEDLARS-NLM -- to teach participants how to search Pubmed
    for chemicals and drugs. The clinic will be a live Adobe Connect
    program and will be archived.  The evaluation (also a joint effort)
    will be sent out following the presentation and will be part of the
    archived session.

**MCR Reporting Tool**

Betsy Kelly presented the Activities Reporting System (ARS), a system
she designed to track implementation of the MCR logic model throughout
the states. The ARS allows the RML to monitor whether network members
are doing activities that track along the logic model paths and whether
activities are being assessed. Betsy also demonstrated some of the
reports that can be generated from ARS. The reporting is done in
addition to the OARF report, but Betsy said members are motivated to
enter their information because any activities not reported in the ARS
system do not count: "If it isn't in here, you didn't do it," she said.
She also said entering information into ARS does not take much longer
than entering OAF data. Betsy said MCR will make ARS available to the
other regions.

**Next Meeting**

The next Evaluation Liaison meeting will be held August 28 at 2:30 ET.
That meeting will be a Learning Circle on how to boost survey response
rates and how to investigate response bias when your response rates are
low.