Table of Contents

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CHAPTER 1. GENERAL

1-1 Purpose. . . . . . . . . . . . . . . . . . . . . . . . . . .1-1

1-2 Governing Regulations. . . . . . . . . . . . . . . . . . . .1-1

1-3 Related Issuances. . . . . . . . . . . . . . . . . . . . . .1-1

1-4 Policy . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1

1-5 Applicability. . . . . . . . . . . . . . . . . . . . . . . .1-1

1-6 Definitions. . . . . . . . . . . . . . . . . . . . . . . . .1-2

CHAPTER 2. RESPONSIBILITIES

2-1 Secretary of Department of Housing and

Urban Development. . . . . . . . . . . . . . . . . . . . .2-1

2-2 Assistant Secretary for Administration . . . . . . . . . . .2-1

2-3 Headquarters Primary Organization Heads and

Regional Administrators. . . . . . . . . . . . . . . . . .2-2

2-4 Regional Administrators. . . . . . . . . . . . . . . . . . .2-2

2-5 Regional Directors, Office of Administration. . . . . . . .2-3

2-6 Regional Directors, Administrative and Management

Services Division, and Regional Directors,

Administrative Services Division . . . . . . . . . . . . .2-3

2-7 Program Directors in Regional Offices. . . . . . . . . . . .2-3

2-8 Field Office Managers. . . . . . . . . . . . . . . . . . . .2-4

2-9 Administrative Officer, Office of the Secretary. . . . . . .2-4

2-10 Motor Vehicle Operators. . . . . . . . . . . . . . . . . . .2-4

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CHAPTER 3. USE OF MOTOR VEHICLES

3-1 Authorization. . . . . . . . . . . . . . . . . . . . . . . .3-1

3-2 Obtaining Motor Vehicles While on Travel Status. . . . . . .3-1

3-3 Use of a Government-Furnished Vehicle

while in Travel Status . . . . . . . . . . . . . . . . . .3-1

3-4 Use of a Government-Furnished Vehicle at the

Headquarters Motor Pool. . . . . . . . . . . . . . . . . .3-2

3-5 Traffic Violations . . . . . . . . . . . . . . . . . . . . .3-3

3-6 Use of Seat Belts. . . . . . . . . . . . . . . . . . . . . .3-3

CHAPTER 4. IDENTIFICATION CARD

4-1 Identification Card. . . . . . . . . . . . . . . . . . . . .4-1

4-2 U.S. Government Motor Vehicle Operator\'s

Identification Card. . . . . . . . . . . . . . . . . . . .4-1

4-3 Issuance of Operator\'s Card. . . . . . . . . . . . . . . . .4-1

4-4 Renewal of Operator\'s Card . . . . . . . . . . . . . . . . .4-2

4-5 Cancellation of Operator\'s Card. . . . . . . . . . . . . . .4-2

4-6 Personnel on Temporary Duty Station (TDY). . . . . . . . . .4-3

CHAPTER 5. ACCIDENTS AND CLAIMS

5-1 General. . . . . . . . . . . . . . . . . . . . . . . . . . .5-1

5-2 Reporting Accidents. . . . . . . . . . . . . . . . . . . . .5-1

5-3 Disability of Employee-Operator. . . . . . . . . . . . . . .5-1

5-4 Preliminary Reporting. . . . . . . . . . . . . . . . . . . .5-1

5-5 Official Reports . . . . . . . . . . . . . . . . . . . . . .5-3

5-6 Accident Investigation . . . . . . . . . . . . . . . . . . .5-4

5-7 Claim for Damage or Injury . . . . . . . . . . . . . . . . .5-7

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CHAPTER 6. CONTROL OF MOTOR VEHICLES

6-1 Daily Vehicle Utilization Report . . . . . . . . . . . . . .6-1

6-2 Review of Assignment . . . . . . . . . . . . . . . . . . . .6-1

6-3 Automotive Fuels . . . . . . . . . . . . . . . . . . . . . .6-1

6-4 Fraud Control. . . . . . . . . . . . . . . . . . . . . . . .6-2

6-5 Control of U.S. Government National Credit

Card, Standard Form-149. . . . . . . . . . . . . . . . . .6-2

6-6 Vehicles Garaged at Domiciles. . . . . . . . . . . . . . . .6-3

6-7 Unmarked Vehicles. . . . . . . . . . . . . . . . . . . . . .6-4

6-8 Leased Vehicles. . . . . . . . . . . . . . . . . . . . . . .6-4

6-9 Use of Privately Owned Vehicle (POV) . . . . . . . . . . . .6-5

CHAPTER 7. REPORTS OF MISUSE OF GOVERNMENT VEHICLES

7-1 General. . . . . . . . . . . . . . . . . . . . . . . . . . .7-1

7-2 Department Reports Control Point . . . . . . . . . . . . . .7-1

7-3 Processing of Reports. . . . . . . . . . . . . . . . . . . .7-1

CHAPTER 8. PROCEDURES-HEADQUARTERS OPERATIONS

8-1 General. . . . . . . . . . . . . . . . . . . . . . . . . . .8-1

8-2 Authorized Riders List . . . . . . . . . . . . . . . . . . .8-1

8-3 Motor Vehicle Transportation to Dulles and

Baltimore-Washington Airports and

Columbia, Maryland. . . . . . . . . . . . . . . . . .. . .8-2

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8-4 Requesting Motor Vehicle Transportation. . . . . . . . . . .8-2

8-5 Outgoing Priority Correspondence . . . . . . . . . . . . . .8-3

8-6 Pick-up of Priority Correspondence . . . . . . . . . . . . .8-3

CHAPTER 9. REPORTS

9-1 Agency Report of Motor Vehicle Data

(Standard Form 82) . . . . . . . . . . . . . . . . . . . .9-1

9-2 Annual Review of GSA Assigned Vehicles . . . . . . . . . . .9-1

9-3 Home-to-Work Transportation. . . . . . . . . . . . . . . . .9-2

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Appendixes

1\. Optional Form 346, U.S. Government Motor Vehicle

Operator\'s Identification Card

2\. HUD Form 87, Driver\'s Past Performance Record

3\. Optional Form 345, Physical Fitness Inquiry for Motor

Vehicle Operator

4\. Standard Form 91, Operator\'s Report of Motor Vehicle

Accident

5\. Standard Form 94, Statement of Witness

6\. Standard Form 91A, Investigation Report of Motor Vehicle

Accident

7\. Optional Form 26, Data Rearing Upon Scope of Employment of

Motor Vehicle Operator

8\. HUD Form 21016, Daily Vehicle Utilization Report

9\. Comparative Costs\--Government Vehicle Versus Public

Transportation - Nonduty Hours

10\. HUD Form 33, Request for Messenger Service

11\. Standard Form 82, Agency Report of Motor Vehicle Data

12\. HUD Form 21020, Credit Card Receipt Log

13\. Title 31 United States Code 1349 (b)

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REQUIRED FORMS

1\. HUD-25, Travel Orders - Request and Authorization

2\. SF-1012, Travel Voucher

3\. SF-1164, Claim for Reimbursement for Expenditures

4\. OF-346, U. S. Government Motor Vehicle Operator\'s Identification

Card

5\. HUD-87, Driver\'s Past Performance Record

6\. SF-91, Operator s Report of Motor Vehicle Accident

7\. SF-94, Statement of Witness

8\. SF-91A, Investigation Report of Motor Vehicle Accident

9\. OF-26, Data Bearing Upon Scope of Employment of Motor Vehicle

Operator

10\. HUD-21016, Daily Vehicle Utilization Report

11\. HUD-33, Request for Messenger Services

12\. SF-82, Agency Report of Motor Vehicle Data

13\. HUD-21020, Credit Card Receipt Log

14\. SF-95, Claim for Damage, Injury or Death

15\. SF-149, U.S. Government National Credit Card

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