**INDIAN HEALTH SERVICE**

**Business Office Coordinators, HIPAA Coordinators,**

**Information System Coordinators and Headquarters**

**Minutes for September 16, 2004**

**HIPAA Business Transactions Awareness Conference Call**

**[Present]{.underline}**

*ITSC:* Dyanne Leyba, Catherine Thompkins, Yolanda Trent

*Headquarters:* Frank Martin

*Aberdeen:* Ray Granbois, Marie Baker

*Alaska: No Response*

*Albuquerque: No Response*

*Bemidji:* Julie Heisler, Steve Bird, Jan Thunder

*Billings:* *No Response*

*California: No Response*

*Nashville: No Response*

*Navajo:* Brenda Tahe

*Oklahoma: No Response*

*Portland:* David Battese

*Phoenix:* Violet Kenney, Charolett Melcher

*Tucson:* Kurt Priessman

**[Meeting Began at 10:00 AM]{.underline}**

**Roll Call**

**Minutes** The Conference Call Minutes for 8/19/04 were approved. They
will be posted to the IHS website.

**AGENDA ITEMS ADDRESSED**

# Items of follow up from ITSC Business Transactions Training held in February 2004 -- UPDATE STATUS REPORTS.

# Item \# 1 \-- National Training Online Modules --Funding Issued-Getting proposal from Company. Frank Martin Sandra Lahi/Kurt Priessman

Per Frank, Larry Pope is working on the proposal-hopefully will complete
this week. These modules will include information for 837 and 835
testing. Frank also stated that he has updated the website Training Tool
for new employees for HIPAA compliance.

# Item \# 2 \-- Indian Health Service CMS representation -- Elmer Brewster/Sandra Lahi-Waiting for CMS to respond. 

> Per Frank, work still continues to obtain the CMS contact, Elmer has
> made contact and is working on arrangements with CMS. I H S needs to
> become involved with the CMS workgroup for HIPAA.

[Reports from Area Office Leads/ITSC -- (1) Is there progress with
testing the HIPAA transactions for your Area or Facility? (2) Are there
any major issues that you need I H S to address regarding RPMS
software?]{.underline}

**Aberdeen** Marie reported that they are testing the 837 format with ND
Medicaid. Have began testing Medicare part A claims at Bradford City.
Not working on 835 currently.

**Alaska** *No Report Provided*

**Albuquerque** *No Report Provided*

**Bemidji** Red Lake is looking good with Part A and B. 835 is also
good. Will begin testing with Medicaid this week.

**Billings** *No report provided*

**California** *No Report Provided*

**Nashville** *No Report Provided*

**Navajo** Brenda stated that the area is in production with Medicare
A&B. They have had some provider number problems since release of patch
6. Should be in full production with AHCCCS and NM Medicaid by end of
month. They are successful with the 835 from AHCCCS. Tuba City will take
the lead on Quovadx testing.

**Oklahoma** *No report provided*

**Portland** David reports that their 835 for Medicare Part B is not
working. He attended the Trailblazer meeting in Dallas and notes that
there are some updates needed to the 837 files due to more data
requirements. He is having problems with the form locator override for
Colville.

**Phoenix** Violet stated that they are in full production with Medicare
and Medicaid. PIMC will be testing the 835 for the next two weeks. Elko
and Ft Duchesne remain to test.

**Tucson** Per Kurt, Sells testing 837D with BCBSAZ. 835 files with
AHCCCS are missing remark codes. They will process first 835 for Blue
Cross through PNC today. Santa Rosa and San Xavier are testing.

**ITSC**

**Sandra Lahi** 1. [837 ABM Version 2.6 to be assigned for
development-Sandra]{.underline}

> No update provided.

**Catherine**

**Thompkins** 2. [835 PNC Bank Project- Catherine Thompkins]{.underline}

Per Catherine, the Phoenix area almost complete. PNC is working to get
MN Medicaid running, as well as last details for MediCal and NV
Medicaid. Lawton has begun processing files from OK Medicaid. Red Lake
is processing Medicare Part B. We have been notified that NM Medicaid
will not have an 835 format available until the summer of 2005.

**Sandra Lahi** 3. [Patient Registration Clean up Report. Task Order
approved and waiting to]{.underline} [be assigned for development.-
Sandra]{.underline}

No update provided.

**Catherine** 4. [2005 ICD 9 Code Set Updates]{.underline}

**Thompkins** PIMC is now testing-do not have an update yet.

**Follow up Items:**

1\. [Status of National Clearinghouse Contract Discussion.]{.underline}

The RFP is due to go out before the end of September. Status Quo.

**QUESTIONS/CONCERNS/DISCUSSION**

David from Portland area wants to have the Secondary 837 files pull the
Payment/Adjustment info directly from the Primary 835 files.

**NEXT CONFERENCE CALL**

The next call is scheduled for Thursday, October 14, 2004 at 10:00 AM
(MDST). The conference call-in number is: (888) 531-9517 (Passcode:
46879).