**Housing Opportunities for Persons with AIDS (HOPWA) Program**

![](media/image1.png){width="1.25in" height="1.1611111111111112in"}

**Annual Progress Report\
(APR) User Guide**

**May 2006**

**[Revised]{.smallcaps}**

> The work that provided the basis for this publication was supported by
> funding under an award from the U.S. Department of Housing and Urban
> Development, Housing Opportunities for Persons With AIDS (HOPWA)
> National Technical Assistance program. The substance and findings of
> the work are dedicated to the public. The author and publisher are
> solely responsible for the accuracy of the statements and
> interpretations contained in this publication. Such interpretations do
> not necessarily reflect the views of the Government.
>
> We acknowledge and appreciate the contribution of the following
> grantees that participated in the Performance Reporting Pilot Study:
>
> City of Baltimore, Maryland
>
> City of Chicago, Illinois
>
> City of Columbus, Ohio
>
> City of Dallas, Texas
>
> City of Houston, Texas
>
> City of Kansas City, Missouri
>
> City of Savannah, Georgia
>
> City of Portland, Oregon
>
> City of Tucson, Arizona
>
> Cochise County, Arizona
>
> Frannie Peabody Center
>
> State of Alaska
>
> State of Illinois
>
> State of West Virginia
>
> State of Wyoming
>
> This guide was developed in collaboration with HUD's Office of
> HIV/AIDS Housing and the QED Group.
>
> Office of HIV/AIDS Housing
>
> U.S. Department of Housing and Urban Development
>
> 451 7^th^ Street, S.W., Room 7212
>
> Washington, DC 20410
>
> \(202\) 708-1934
>
> <HOPWA@hud.gov>
>
> [http://www.hud.gov/offices/cpd/aidshousing](http://www.hud.gov/offices/cpd/aidshousing%0D)
>
> AIDS Housing of Washington
>
> 2014 East Madison, Suite 200
>
> Seattle, WA 98122
>
> \(206\) 322-9444
>
> <info@aidshousing.org>
>
> [http://www.aidshousing.org](http://www.aidshousing.org/)
>
> **May 2006**
>
> **[Revised]{.smallcaps}**

Table of Contents

[**[Introduction 1]{.smallcaps}**](#introduction)

[Who Should Use This Guide 1](#who-should-use-this-guide)

[Who is Required to Submit an APR 2](#who-is-required-to-submit-an-apr)

[Purpose of the APR 2](#purpose-of-the-apr)

[Goals of the APR Revision 3](#goals-of-the-apr-revision)

[Effective Date of the Revised APR
3](#effective-date-of-the-revised-apr)

[How To Use This Guide 5](#how-to-use-this-guide)

[Housing Opportunities for Persons with AIDS (HOPWA): Annual Progress
Report --- Measuring Project Performance (Grant Information Cover Page)
7](#housing-opportunities-for-persons-with-aids-hopwa-annual-progress-report-measuring-project-performance-grant-information-cover-page)

[Part 1: Grantee Narrative and Performance Assessment
9](#part-1-grantee-narrative-and-performance-assessment)

[Part 2: Overview of Grant Activities --- Summary of All Projects
11](#part-2-overview-of-grant-activities-summary-of-all-projects)

[A. Information on Individuals, Beneficiaries, and Households
11](#a.-information-on-individuals-beneficiaries-and-households)

[B. Budget and Grant Sources for Project Leveraging
19](#b.-budget-and-grant-sources-for-project-leveraging)

[C. Performance and Expenditure Information
21](#c.-performance-and-expenditure-information)

[D. HOPWA Performance Outcomes 35](#d.-hopwa-performance-outcomes)

[Part 3. HOPWA Project Sponsor Information
49](#part-3.-hopwa-project-sponsor-information)

[A. Non Facility-Based Housing Assistance
55](#a.-non-facility-based-housing-assistance)

[B. Facility-Based Housing Assistance
59](#b.-facility-based-housing-assistance)

[HOPWA Housing Project Certification of Continued Usage For
Facility-Based](#hopwa-housing-project-certification-of-continued-usage-for-facility-based-stewardship-units-only)

[Stewardship Units ONLY
67](#hopwa-housing-project-certification-of-continued-usage-for-facility-based-stewardship-units-only)

[C. Supportive Services Only Programs
69](#c.-supportive-services-only-programs)

[Part 4: Worksheet on Determining HOPWA Outcomes and Connections with
HMIS
75](#part-4-worksheet-on-determining-hopwa-outcomes-and-connections-with-hmis)

[Appendix A. HOPWA Technical Notes and Other Errata on Performance
Reports
A-1](#appendix-a.-hopwa-technical-notes-and-other-errata-on-performance-reports)

[Appendix B. The HUD Logic Model A-7](#__RefHeading___Toc135502753)

[Appendix C. Glossary A-13](#appendix-c.-glossary)

[Appendix D. Frequently Asked Questions
A-19](#appendix-d.-frequently-asked-questions)

# Introduction

In this chapter:

-   Who Should Use this Guide

-   Who is Required to Submit an APR

-   How to Use this Guide

-   Purpose of APR Reporting

-   Effective Date and Goals of the APR Revisions

## Who Should Use This Guide

Administered by the U.S. Department of Housing and Urban Development
(HUD), the Housing Opportunities for Persons with AIDS (HOPWA) Program
is the only federal program dedicated to the housing needs of people
living with HIV/AIDS and their families. Ten percent of available HOPWA
funds are awarded as grants during a competitive selection of projects
proposed by State, city, and local governments, or by nonprofit
organizations. HOPWA competitive grantees are required to report program
activities to HUD using the Annual Performance Report (APR), form
HUD-40110-C, revised 1/2006.

This guide is primarily intended for HOPWA competitive grantees and
their project sponsors. It was designed to help aggregate results from
the use of HOPWA funding. The guide provides step-by-step guidance on
how to fill out the revised APR, using illustrations to explain how and
where data should be reported. The guide follows the format of the APR
to introduce grantees to the new data requirements and layout of the
form. Grantees may want to use the applicable parts of the APR to
collect all the required information from their project sponsors. HOPWA
formula grantees may use the APR to collect data from their project
sponsors, consolidate the information and use this in completing their
Consolidated Annual Performance and Evaluation Report (CAPER), form
HUD-40110-D, revised 1/2006, and Integrated Disbursement & Information
System (IDIS) reports. For this reason, HOPWA formula grantees will find
this guide of use in operating their programs.

This User Guide may also be useful for:

-   Nonprofit agencies considering applying for a HOPWA competitive
    grant who are seeking to understand the reporting requirements of
    the HOPWA program

-   City and State governmental entities involved in the administration
    of the HOPWA program or other local programs that work
    collaboratively with the HOPWA program and therefore need to
    understand its reporting requirements

-   HOPWA Technical Assistance providers using this guide as a training
    tool or reference

-   Consultants working with HOPWA grantees or project sponsors on any
    aspect of program design, implementation, administration, or
    evaluation

While this guide focuses specifically on the APR, other guides and
resources are available on HUD's web pages:
<http://www.hud.gov/offices/cpd/aidshousing>

## Who is Required to Submit an APR

The APR is used by competitively selected HOPWA grantees and must be
completed and submitted to HUD within 90 days after the end of each
operating year in which funds were expended. The operating year is
established by each competitive grantee in their grant agreement with
HUD. Formula grantees have the option of using an APR to track
accomplishments of their project/sponsors and then consolidating the
information for reporting through the CAPER.

Information on each competitive grant is to be reported in a separate
APR. The APR must be used for any competitive grants that have been
awarded. If a program operates with project sponsors or contracted
service providers, the recipients may also use the APR for reporting to
the grantee on their program activities as a sponsor. However, the
grantee should consolidate sponsor and provider information in one
report covering the grantee's operating year. The grantee's APR should
be the only report filed directly with HUD.

Grantees must submit a completed APR to HUD within 90 days after the end
of each operating year. The report must be submitted to:

> \(1\) The CPD Division Director in the local HUD field office that is
> responsible for managing the grant, and
>
> \(2\) An additional copy must be sent to the Office of HIV/AIDS
> Housing (Room 7212), U.S. Department of Housing and Urban Development,
> 451 7th Street, S.W., Washington, DC 20410.

After the local HUD Office has received and reviewed the APR, Logic
Model and any additional evaluation report, the grantee may be contacted
about the information presented and may be asked to submit additional or
corrective information. The information may also be used in connection
with HUD monitoring visits.

Grantees must complete all of Parts 1--3 for the specific activities
undertaken in their project. Grantees approved for "Other" activities,
as detailed in their grant agreement, are requested to adapt the APR to
report on their unique program accomplishments.

## Purpose of the APR

The AIDS Housing Opportunity Act requires that recipients of HOPWA
grants report on the use of amounts received, including the number of
individuals assisted, the types of assistance provided, and other
information determined to be appropriate. The APR fulfills these
statutory reporting requirements and provides the grantee and HUD with
the necessary information to assess the overall performance and
accomplishments of the grantee's program activities.

Annual performance reporting is an integral component of measuring and
evaluating grantees' accomplishments. The APR is also designed as a
management tool to assist local initiatives in evaluating program
performance, including the performance of project sponsors and
contracted service providers, in identifying recommendations for program
improvements, and in setting future objectives for the community's
efforts. The APR also provides communities with an opportunity to review
how the area HOPWA program has helped participants obtain appropriate
assistance that addresses the housing needs of low-income persons living
with HIV/AIDS and their families.

In considering program successes, the APR may also be used to discuss
how activities are carried out in conjunction with other resources in
the community. These related efforts might include collaborations in the
planning or design of housing assistance activities and in coordination
with other programs to avoid duplication of efforts while ensuring an
appropriate level of assistance for clients. The activities may also
relate to the community's overall strategy for housing and community
development and how those activities have been evaluated, including
clients' satisfaction with services and performance. In addition, in
describing performance, the grantees may report on the use of
performance measures and benchmarks in program development and operation
to demonstrate accomplishments or lessons learned in administering these
grants.

## Goals of the APR Revision 

HUD and the Office of HIV/AIDS Housing recently revised the APR forms to
integrate the APR with the e-grants initiative, reflect the data
elements of the Homeless Management Information System (HMIS)---which
can decrease reporting burdens if grantees make use of HMIS tools for
HOPWA clients---and implement the recommendations of the Program
Assessment Rating Tool (PART) that identified a need for the HOPWA
program to better demonstrate program results and establish long-term
performance measures that focus on outcomes with associated indicators.
The revised format also informed the proposed CPD Performance Measures,
and is being used to inform a redesign of the Integrated Disbursement
and Information System (IDIS). The revisions to the APR forms and the
consolidation of elements will improve the focus of the data to be
collected on the HOPWA program, reduce burdens to applicants and
recipients in accessing these federal resources, and help clarify
program components. It is hoped these changes will result in more
accurate information and program accountability. The APR emphasizes
grantee performance and client outcomes, and fulfills statutory
reporting requirements, while providing HUD with the information
necessary to assess the overall performance and accomplishments of
grantee activities.

The information gathered will also allow HUD and the Office of HIV/AIDS
Housing to use the aggregate national performance accomplishment data
and report to Congress more accurately on HOPWA's program
accomplishments, allowing for greater public accountability in the use
of these federal funds.

## Effective Date of the Revised APR 

HOPWA grant recipients that will begin a new program year on or after
April 1, 2006, are required to collect data under the new report format
and report on all of the elements used in these forms. Grantees with
program years beginning between October 1, 2005 and March 31, 2006
should also use these revised forms to report on their project
activities, although some of the new data elements may not be completely
available until the next grant cycle. All other grantees are also
strongly encouraged to complete the new forms, wherever possible. Almost
all of the prior data elements on program use in expending funds for
housing activities and characteristics of beneficiaries are being
continued. By using the new forms, these grantees will meet the
reporting requirements for 2005 and test the new format, as required for
2006 reports.

HOPWA competitive grantees with grant agreements approved in 2004 or
earlier included a budget line item for data collection and reporting on
the standard national HOPWA goal for client outcomes, as well as a focus
on this performance outcome goal. Consistent with these recent
competitions, HUD expects that these grantees will be able to report
under the new format in 2006 (including reports on prior year
performance) with some data on their client outcomes. By April 1, 2006,
these and all competitive grantees must ensure they are collecting the
new data elements to be reported for program operating years that will
begin on or after April 1, 2006.

In addition, grantees are encouraged to provide the additional data,
wherever available, on the new elements to help gain insight on these
accomplishments. If the data on the new elements are not available,
grantees using the forms will help identify those issues for themselves
and the need to develop appropriate plans to collect this new data in
order to report in the next operating year.

Many HOPWA recipients already collect information on client outcome
results, or are using compatible data reporting systems such as the
Homeless Management Information System (HMIS). Grantees also engage in
ongoing assessments of the client's housing needs in updating and
providing the program support. If the data is not available on a
program-wide basis, it is possible that some of the project sponsors
would have relevant information in client files that could help inform
the start-up use of the new HOPWA reports. In providing this information
to HUD, please note if there are special data collection issues with
your report, such as *the data is complete for one project sponsor but
not for all the program efforts*. Most of the required reporting
elements are continued on the 2006 forms in some direct manner.

HUD is interested in assisting the grantees in reviewing the quality of
this data, wherever available, along with offering support needed to
accurately provide data in future reports. The type of factual
information on program operations, such as information on the project
sponsors and your use of other leveraged resources, will help
demonstrate the accomplishments of these HOPWA projects.

As you develop your programs note that HUD has identified 10 management
questions that are designed to assist programs to self-evaluate their
program management and performance:

1.  How many clients are you serving?

2.  How many units were provided?

3.  Who are you serving?

4.  What services do you provide?

5.  What does it cost?

6.  What does it cost per service delivered

7.  What happens to the "subjects" as a result of the services?

8.  What does it cost per outcome?

9.  What is the value of the outcome?

10. What is the return on investment?

## How To Use This Guide

This User Guide is designed for easy use, reference and instruction on
each section of the APR. A quick look at the Table of Contents will
identify which pages of the guide correspond to sections of the APR.

A grantee that is familiar with the APR may only need guidance about the
HOPWA performance outcomes section of the APR, in which case the grantee
can reference the Table of Contents and go to the specific page for
complete instructions on the outcomes section of the APR. The first page
of each chapter identifies what is found within the chapter and the
corresponding pages of the APR. Within the chapter, call-outs will
identify important terms, definitions, and notes to the user.

> New APR data elements will be identified with the light bulb icon. The
> icon will only appear next to those data elements that were not part
> of the previous APR. Data elements that were previously asked for but
> have been revised in some manner will not show this icon.
>
> On May 4, 2006 the "HOPWA Technical Notes and Other Errata on
> Performance Reports and Updated Worksheet on Determining Housing
> Stability Outcomes," was issued. Throughout the text of this User
> Guide a number ^1-28^ will indicate an item referenced in the errata.
> Users can click on the number to be taken to the description.
> Instructions have modified where possible to reflect the errata
> without changing the content of the APR document.

Taken as a whole, this guide may be followed from beginning to end to
provide a comprehensive picture of all that is involved in using the
HOPWA APR. Appendices are included that contain additional information
on the Logic Model, a glossary of terms, and frequently asked questions.
Other supplemental and training materials for both the APR and CAPER can
be found on HUD's web pages:
<http://www.hud.gov/offices/cpd/aidshousing>

# Housing Opportunities for Persons with AIDS (HOPWA): Annual Progress Report --- Measuring Project Performance (Grant Information Cover Page)

This chapter covers page 5 of the APR:

-   Providing general HOPWA grant and contract information

This portion of the APR requires general grant and contract information.
The following items are listed for purposes of further clarification:

-   [HUD Grant Number]{.smallcaps}: Can be found on the signed grant
    agreement between the Grantee and HUD

-   [Operating Year for this Report]{.smallcaps}: Specify the dates of
    the grantee's operating year and which year of the three-year grant
    cycle you are reporting for with this APR. If you have gone beyond
    the typical three-year grant cycle, and have [formally requested and
    received]{.underline} an extension, check this box: ExtYr.
    Extensions are generally only provided on a one-time only basis for
    good cause, and for a period of one year on a no-cost basis.

-   [Service Area]{.smallcaps}: As defined in your application or grant
    agreement

-   [Name and Title of Authorized Official]{.smallcaps} and [Name and
    Title of Contact at Grantee Agency]{.smallcaps}: These names may be
    different. The person who is listed as the contact at the grantee
    agency will be the one listed on HUD's web pages.

-   [Have You Prepared an Evaluation Report]{.smallcaps}? This applies
    to competitive grantees that received additional funding to conduct
    program evaluation. If you have completed an evaluation report and
    it is available, provide the website or information on how to obtain
    a copy for posting on the HOPWA website.

## 

# Part 1: Grantee Narrative and Performance Assessment

This chapter covers Part 1 (page 6) of the APR:

-   Providing a narrative summary of Outputs, Outcomes, Barriers and
    Recommendations, Technical Assistance, and an updated Logic Model

In this portion of the APR, grantees are to provide a narrative
explanation of their program outputs, outcomes, barriers and technical
assistance needs as well as any program highlights, innovations or
information about additional program evaluations they may have
undertaken. This narrative provides the grantee an opportunity to more
fully explain and provide a context for the data contained in the APR.
In your first year reporting with these revised forms, note any special
data challenges you or your project sponsors have encountered, e.g.,
missing forms or incomplete data elements.

HUD has provided definitions for outputs and outcomes so that HOPWA
programs may target their resources toward the appropriate activities in
relation to the overall program mission of providing stable housing. The
overall HOPWA program goal is that the use of HOPWA resources will allow
this outcome to be achieved by 80 percent of all HOPWA beneficiaries by
2008. More data on program outcomes will be asked for in greater detail
in Part 2D (HOPWA Performance Outcomes). Additional information on
outcomes and evaluation can also be found on AIDS Housing of
Washington's web pages:
[http://www.aidshousing.org](http://www.aidshousing.org/)

Within the context of these HUD-provided definitions, each HOPWA program
has specified which outputs and outcomes were expected to be achieved
using HOPWA resources. One of the ways these are specified is through
the submission of a Logic Model (form HUD-96010) with each competitive
grant application, and annual updates to that Logic Model. Prior to
beginning this section it will be helpful to have your program's most
recent Logic Model on hand. The Logic Model and the narrative sections
in Part 1 will inform each other.

a.  [Outputs Reported]{.smallcaps}: In narrative format describe your
    program accomplishments, comparing the actual outputs (units,
    households) in the program year with the previously proposed outputs
    in Column 4: "Output Goal" of the Logic Model. Discuss any
    discrepancies between your proposed and actual outputs. Your
    narrative response in this section will help inform your update to
    Column 5 "Output Results" in the Logic Model.

b.  [Outcomes Assessed]{.smallcaps}: In narrative format describe your
    program accomplishments, comparing the actual outcomes (households
    have been enabled to maintain a stable living environment, prevent
    homelessness, and access care and support) in the program year with
    the previously proposed outcomes that correspond to Logic Model
    Column 6: "Achievement Outcome Goals." Compare the current year
    outcomes with any baseline and/or prior year efforts. Your narrative
    response in this section will help inform your update to Column 7
    "End Results" in the Logic Model.

c.  [Barriers and Recommendations]{.smallcaps}: This section asks the
    grantee to select from a list all of the barriers encountered in
    their program and provide narrative descriptions of those barriers.
    The grantee may use this narrative to explain how these barriers
    affected their program's ability to produce the outputs and outcomes
    previously projected. For each barrier identified the grantee should
    also describe any program action taken in response to those
    barriers, adjustments that will be made in order to achieve their
    previously stated output and outcome goals, and may also discuss
    other local HOPWA program improvements.

d.  [Technical Assistance]{.smallcaps}: Grantees should specify any
    technical assistance needs they have identified. This may be any
    need identified whether or not it relates to the above outputs,
    outcomes, or identified barriers.

e.  [Logic Model]{.smallcaps}: Grantees are required to complete and
    submit an updated Logic Model with their APR. Your Logic Model is
    intended to be an overview of your program activities and
    accomplishments, not a comprehensive explanation. The narrative
    questions above along with the Logic Model together provide a
    picture of your program. See Appendix A for additional information
    on how to create a Logic Model.

**NOTE:** HUD will be using a standardized "Master" Logic Model from
which applicants can select needs, activities/outputs, and outcomes
appropriate to their programs from a list provided. Information and
training materials will be provided as needed to support these changes.
This information will be available on HUD's web pages:
[*http://www.hud.gov/offices/cpd/aidshousing*](http://www.hud.gov/offices/cpd/aidshousing)

# Part 2: Overview of Grant Activities --- Summary of All Projects

## A. Information on Individuals, Beneficiaries, and Households

This chapter covers Part 2A (pages 7--8) of the APR:

-   Reporting on the number of Individuals served with housing
    assistance, their prior living situation and special needs status

-   Reporting on all Beneficiaries age, gender, race and ethnicity

-   Reporting on Household's median income

This part of the APR is divided into three sections that ask for
information separately on Individuals, Beneficiaries, and Households
that received HOPWA housing assistance. Do not count individuals,
beneficiaries, and households that received supportive services only.
Reporting on Supportive Services only programs is found in Part 3C, page
22 of the APR. This section will describe three different but essential
terms in understanding and reporting how persons with AIDS and their
families are assisted: as *individuals* who are the eligible persons
being assisted; *beneficiaries* which includes all household recipients
for which the standard race and demographic data is reported and;
*households* the term used in HOPWA regulations that describes the
primary means of delivering housing and services and measuring program
impact.

### 1. Individuals 

This section contains questions pertaining to HOPWA-assisted
**Individuals** that received housing assistance. In the case where a
minor is the only PWA, questions in these sections would be answered
based on that minor individual only. DO NOT consider any other persons
residing in the household when answering these questions. For example in
a family of three that received HOPWA Housing Assistance, and is
comprised of an HIV-positive mother and two dependent children, the
mother is the one about whom information is reported, and only one
individual would be included in the count of the Total Number of
individuals with HIV/AIDS who received HOPWA Housing Assistance asked
for in Row i.

a.  *Total HOPWA eligible individuals living with HIV/AIDS:* Enter the
    total number of individuals living with HIV/AIDS served with HOPWA
    Housing Assistance in the reporting year. This number should be an
    **unduplicated** count. If this family began the year receiving
    STRMU assistance and then transitioned to tenant-based rental
    assistance, the eligible individual would be counted only once.

> **Scenario:** A Grantee has two project sponsors. The first reports
> having served 35 unduplicated individuals with HOPWA housing
> assistance in the reporting period. The second reports serving 40
> unduplicated individuals with HOPWA housing assistance. The combined
> total of 75 and is reported in Row i.

Figure 1 (see APR page 7)

  --------------------------------------------------------- -------------
  **Individuals Served through Housing Assistance**         **Total
                                                            Number**

  i\. Number of individuals with HIV/AIDS who received      75
  HOPWA housing assistance                                  
  --------------------------------------------------------- -------------

*b. Special Needs:* Enter the total number of individuals living with
HIV/AIDS, who received HOPWA Housing Assistance in the operating year,
and were also veterans, chronically homeless, and/or survivors of
domestic violence.

> **Scenario:** Of the 75 total unduplicated individuals reported above
> as receiving HOPWA housing assistance in the reporting period, the
> data provided by the two project sponsors shows 12 of those were
> veterans, 24 were chronically homeless, and 17 were survivors of
> domestic violence.

Figure 2 (see APR page 7)

  -------------------------------- ---------------- --------------- -----------------
  **Category**                     **Veteran(s)**   **Chronically   **Domestic
                                                    Homeless**      Violence
                                                                    Survivor(s)**

  **Total HOPWA eligible           12               24              17
  persons[2](#Update2) Served with                                  
  Housing Assistance**                                              
  -------------------------------- ---------------- --------------- -----------------

**NOTE**: The total number of individuals in these categories may not
match the total number of individuals reported above because
HOPWA-assisted individuals may be counted in more than one category or
choose not to report this status to their HOPWA housing provider.

*c. Prior Living Situation:*

> *Row i.* Enter the total number of eligible individuals with HIV/AIDS
> that were served with HOPWA Housing Assistance in the prior operating
> year, [who were also served]{.underline} in the current operating
> year. These individuals are considered to be "continuing."
>
> **Scenario:** For the sample program serving 75 individuals during the
> reporting period, records from both project sponsors indicate that a
> total of 50 of those individuals were also served in the prior
> operating year. The number 50 would be entered below.

Figure 3 (see APR page 7)

  -------------- ---------------------------------------------- ------------------------
  **Category**                                                  **Total HOPWA eligible
                                                                persons[2](#Update2)**
                                                                **Served with Housing
                                                                Assistance**

  i\.            Continuing in the HOPWA program from the prior 50
                 operating year                                 
  -------------- ---------------------------------------------- ------------------------

> *Rows ii--xvi.* Report the prior living situation for all individuals
> that [began]{.underline} receiving HOPWA Housing assistance [in the
> operating year]{.underline}. Choose the ONE category that best
> describes the individual's most recent living situation.
>
> **Scenario:** Using the previous example grantee that reported serving
> 75 individuals, 25 of those were new to the program in the reporting
> period. It is only these 25 new individuals for whom information must
> be entered into one of the categories below. DO NOT report any of the
> 50 individuals who were served in the prior operating year.

*Figure 4 (see APR page 7)*

  ---------------------- ------------------------------------------------- ------------------------
  **New HOPWA eligible                                                     **Total HOPWA eligible
  Persons[2](#Update2)                                                     persons[2](#Update2)**
  living with HIV/AIDS                                                     **Served with Housing
  (beginning HOPWA                                                         Assistance**
  services during                                                          
  Operating Year)**                                                        

  ii\.                   Place not meant for human habitation (such as a   6
                         vehicle, abandoned building, bus/train/subway     
                         station/airport, or outside)                      

  iii\.                  Emergency shelter (including hotel, motel, or     5
                         campground paid for with emergency shelter        
                         voucher)                                          

  iv\.                   Transitional housing for homeless persons         

  v\.                    Permanent housing for formerly homeless persons   
                         (such as Shelter Plus Care, SHP, or SRO Mod       
                         Rehab)                                            

  vi\.                   Psychiatric hospital or other psychiatric         1
                         facility                                          

  vii\.                  Substance abuse treatment facility or detox       
                         center                                            

  viii\.                 Hospital (non-psychiatric facility)               

  ix\.                   Foster care home or foster care group home        

  x\.                    Jail, prison or juvenile detention facility       2

  xi\.                   Rented room, apartment, or house                  8

  xii\.                  House you own                                     

  xiii\.                 Staying or living in someone else's (family and   2
                         friends) room, apartment, or house                

  xiv\.                  Hotel or motel paid for without emergency shelter 1
                         voucher                                           

  xv\.                   Other                                             

  xvi\.                  Don't Know or Refused                             

  xvii\.                 **TOTAL (add item i--xvi)**                       75
  ---------------------- ------------------------------------------------- ------------------------

### 2. Beneficiaries

This section requires demographic data pertaining to all beneficiaries
that received HOPWA housing assistance in the reporting period. ALL
members of the household, including the Head, or person with HIV/AIDS
who qualifies the household for HOPWA assistance are reported in this
section. In the example family receiving HOPWA housing assistance and
comprised of an HIV-positive mother and two dependent children, the
number of beneficiaries is three.

*a. Total number of HOPWA beneficiaries served with Housing Assistance:*

Figure 5 (see APR page 8)

  ------------------------------------------------------- ---------------
  **Individuals and Families Served through Housing       **Total
  Assistance**                                            Number**

  i\. Number of individuals with HIV/AIDS who received    
  HOPWA housing assistance\                               
  **(from item 1a, line i above)**                        

  ii\. Number of other persons residing with the above    
  eligible individuals in HOPWA-assisted housing          

  iii\. **TOTAL number of [beneficiaries]{.underline}     
  served with Housing Assistance (lines i + ii)**         
  ------------------------------------------------------- ---------------

> *Row i. Number of individuals with HIV/AIDS who received HOPWA housing
> assistance:*\
> This number should be the same as 1. a. (i) and 1. c. (xvii).
>
> *Row ii. Number of other persons residing with the above eligible
> individuals in HOPWA-assisted housing:* Total number of other persons
> living with the individual receiving HOPWA housing assistance. This
> would NOT include live-in-aides, other persons in a lease-shared
> housing situation who are not part of the individual's household for
> purposes of income calculation, or other persons in a congregate care
> facility.
>
> *Row iii. Total number of [beneficiaries]{.underline} served with
> Housing Assistance:* Enter the sum of Rows\
> i and ii.

b.  *Age and Gender*: Enter all beneficiaries according to their age and
    gender. The total of these numbers should equal the number
    in 2. a. (iii) above (Total number of Beneficiaries served with
    Housing Assistance). The sum of these categories should equal the
    total number of beneficiaries in a. (iii) above.

Figure 6 (see APR page 8)

  -------------- ----------------------------- ----------------- -----------------
  **Category**                                 **Male**          **Female**

  i\.            Under 18                                        

  ii\.           18 to 30 years                                  

  iii\.          31 to 50 years                                  

  iv\.           51 years and Older                              
  -------------- ----------------------------- ----------------- -----------------

c.  *Race and Ethnicity:* Enter all beneficiaries according to their
    race and ethnicity. The total of these numbers should equal the
    number in 2. a. (iii) above (Total number of Beneficiaries served
    with housing assistance). The data in this chart is consistent with
    HUD Form-27061, Race and Ethnic Data Reporting Form. As this is a
    standardized federal form, any guidance provided within that form
    may be used.

Figure 7 (see APR page 8)

  ------- ---------------- --------------- --------------- -------- ---------------- --------------- ---------------
          **\              **Total         **Total                  **\              **Total         **Total
          Racial           Beneficiaries   Beneficiaries            Racial\          Beneficiaries   Beneficiaries
          Categories**     Served with     who are also             Categories**     Served with     who are also
                           Housing         Hispanic or                               Housing         Hispanic or
                           Assistance**    Latino**                                  Assistance**    Latino**

  i\.     American                                         vi\.     American                         
          Indian/Alaskan                                            Indian/Alaskan                   
          Native                                                    Native & White                   

  ii\.    Asian                                            vii\.    Asian & White                    

  iii\.   Black/African                                    viii\.   Black/African                    
          American                                                  American and                     
                                                                    White                            

  iv\.    Native                                           ix\.     American                         
          Hawaiian/Other                                            Indian/Alaskan                   
          Pacific Islander                                          Native &                         
                                                                    Black/African                    
                                                                    American                         

  v\.     White                                            x\.      Other                            
                                                                    Multi-Racial                     
  ------- ---------------- --------------- --------------- -------- ---------------- --------------- ---------------

###  

### 3. Households 

This section requires income data on the **Household** as a whole.

*Household Area Median Income:* In this section, enter the number of
households served with HOPWA housing assistance during the operating
year according to their gross annual household median income. All income
received by or on behalf of all household members (other than
live-in-aides) should be counted toward household income. The Area
Median Incomes can be found at
[http://www.huduser.org](http://www.huduser.org/). The charts provided
will list the area median income and a breakdown of median income by
household size. Using these figures, each HOPWA-assisted household
should be categorized within the appropriate income range below.

Figure 8 (see APR page 8)

  -------------- --------------------------------------------- ---------------------
  **Percentage                                                 **Households Served
  of area median                                               with Housing
  income by                                                    Assistance**
  area**                                                       

  i\.            0--30% of area median income (extremely low)  

  ii\.           31--50% of area median income (very low)      

  iii\.          51--60% of area median income (low)           

  iv\.           61--80% of area median income (low)           
  -------------- --------------------------------------------- ---------------------

Part 2: Overview of Grant Activities --- Summary of All Projects

## B. Budget and Grant Sources for Project Leveraging

This chapter covers Part 2B (page 9) of the APR:

-   Reporting on total award and current grant balances

-   Reporting on the amount and source of leveraged cash resources

The top part of the chart asks for general expenditure amounts for
information purposes only.

Figure 9 (see APR page 9)

  ---------------------- ------------------------------------------------
  **Available HOPWA      i\) HOPWA 3-year grant award: \$     
  Funding**              

                         ii\) Prior year(s) Expenditures (for this grant
                         only): \$     

                         iii\) Current year Expenditure: \$     

                         iv\) Current HOPWA balance: (equals i -- \[ii +
                         iii\]) \$     
  ---------------------- ------------------------------------------------

i)  *HOPWA 3-year grant award:* Total award amount. This number will be
    the same every year. It is the original total grant amount awarded.

ii) *Prior year(s) expenditures (for this grant only):* Enter the total
    expenditures from all [prior]{.underline} operating years for this
    grant award.

iii) *Current year expenditure:* Enter the total expenditures for the
     current operating year.

> ***NOTE:** This should be the same number reported in Part 2C of the
> APR on page 11, Row 21\
> (Total expenditures). Report on the amounts actually spent, not the
> amount drawn down. If costs are incurred in the 12th month of the
> operating year but will not be filed until the following month, the
> costs should nevertheless be reported in order to accurately account
> for funds spent in the entire 12-month operating year.*

iv) *Current HOPWA balance*: Enter the remaining balance of the HOPWA
    grant. This should equal the sum of Rows ii and iii subtracted from
    Row i.

The second part of the chart gathers data on the amount of leveraged
funds. Information on leveraging is required of competitive grantees
based on the leveraging commitments included in the grant application.
These documented leveraging commitments should be the basis for
reporting in the APR. Grantees must identify the source(s) and amounts
of cash resources leveraged from non-HOPWA sources that are used in
conjunction with HOPWA funds for housing assistance/operations, support
service delivery, or other approved activity. Leveraged funds may
include cash resources, in-kind goods and services, and volunteer or
donated services. For a more detailed case study of how to calculate and
report leveraging, go to HUD's web pages:
<http://www.hud.gov/offices/cpd/aidshousing>

For information purposes only, the top row asks for the amount of funds
used from other HOPWA grants during the reporting year.

*Rows 1--6* ask for specific amounts by source[**3**](#Update3).

> ***NOTE:** Leveraging for resident rent payments in Row 6, can include
> the 30 percent tenant rent that participants in TBRA programs
> contribute toward their monthly rent and utilities.*

*Row 7* should be a total of all leveraged funding sources.

***NOTE:** Competitive grantees should document that their leveraging
commitments, as specified in their grant agreement, are being met.
Leveraged funds are those that are committed and used from other defined
sources, and that the case manager has reasonable knowledge the
household has accessed. This does not include incidental support
received by HOPWA households.*

*Figure 10 (see APR page 9)*

+----+--------------------------------------+-------------------------+
| *  |                                      | **Total Amount of       |
| *S |                                      | Leveraged Dollars (for  |
| ou |                                      | this operating year)**  |
| rc |                                      |                         |
| es |                                      |                         |
| of |                                      |                         |
| Le |                                      |                         |
| ve |                                      |                         |
| ra |                                      |                         |
| gi |                                      |                         |
| ng |                                      |                         |
| (  |                                      |                         |
| ca |                                      |                         |
| sh |                                      |                         |
| re |                                      |                         |
| so |                                      |                         |
| ur |                                      |                         |
| ce |                                      |                         |
| s) |                                      |                         |
| ** |                                      |                         |
+----+--------------------------------------+-------------------------+
|    | HOPWA (other formula/competitive     | \$                      |
|    | grants).                             |                         |
|    |                                      |                         |
|    | Information for collection purposes  |                         |
|    | only, not considered leveraging.     |                         |
+----+--------------------------------------+-------------------------+
|    |                                      |                         |
+----+--------------------------------------+-------------------------+
| 1  | Federal government (please specify): | \$                      |
| \. |                                      |                         |
+----+--------------------------------------+-------------------------+
|    |                                      | \$                      |
+----+--------------------------------------+-------------------------+
| 2  | State government (please specify)    | \$                      |
| \. |                                      |                         |
+----+--------------------------------------+-------------------------+
|    |                                      | \$                      |
+----+--------------------------------------+-------------------------+
| 3  | Local government (please specify)    | \$                      |
| \. |                                      |                         |
+----+--------------------------------------+-------------------------+
|    |                                      | \$                      |
+----+--------------------------------------+-------------------------+
| 4  | Foundations and other private cash   | \$                      |
| \. | resources\                           |                         |
|    | (please specify)                     |                         |
+----+--------------------------------------+-------------------------+
|    |                                      | \$                      |
+----+--------------------------------------+-------------------------+
| 5  | Resident rent                        | \$                      |
| \. | payments[**3**](#Update3) in         |                         |
|    | facilities                           |                         |
+----+--------------------------------------+-------------------------+
| 6  | Grantee/project sponsor (Agency)     | \$                      |
| \. | cash                                 |                         |
+----+--------------------------------------+-------------------------+
| 7  | **TOTAL (Sum of 1--6; same as**      | \$                      |
| \. | **Part 2C item 21)**                 |                         |
+----+--------------------------------------+-------------------------+

## 

## 

Part 2: Overview of Grant Activities --- Summary of All Projects

## C. Performance and Expenditure Information

This chapter covers Part 2C (pages 10--11) of the APR:

-   Reporting aggregate information from all project sponsors on grant
    activities, the number of households served with HOPWA housing
    assistance and non-HOPWA housing assistance, and the amount of
    leveraged funds expended by activity

This chart summarizes all grant activities included in the APR. When
filling out this part of the APR, grantees report in the aggregate;
therefore, data should be gathered from all project sponsors and
reported as the total number of households and total amount of funds
expended by activity. The chart includes five sections:

-   Housing Subsidy Assistance (*report on households*)

-   Housing Development, Construction and Stewardship of facility-based
    housing (*report on units*)

-   Supportive Services, excluding Housing Placement activities (*report
    on households*)

-   Housing Placement Assistance Activities *(report on households*)

-   Administrative and Management Services *(reporting on funds only)*

Each of these sections relates to a HOPWA-eligible activity and each
section includes two or more rows that are subcategories. Each section
of the chart will be discussed separately.

Figure 11 (see APR page 10): Housing Subsidy Assistance (Rows 1--5)

  -------------- ------------------------ -------------------------- ------------ -------------------------- --------------------------
  **Housing                               **Number of                **Amount of  **Number of                **Amount of Leveraged
  Subsidy                                 [Households]{.underline}   HOPWA Funds  [Households]{.underline}   Funds Expended**
  Assistance**                            Receiving HOPWA            Expended**   Receiving Related Support  
                                          Assistance**                            with Non-HOPWA Sources**   

  1\.            Tenant-based Rental                                                                              
                 Assistance                                                                                  

  2a.            Facility-based units                                                                             
                 that receive operating                                                                      
                 subsidy: [Number of                                                                         
                 households                                                                                  
                 supported]{.underline}                                                                      

  2b.            Facility-based units                                                                             
                 developed with capital                                                                      
                 funds and placed in                                                                         
                 service during the                                                                          
                 operating year: [Number                                                                     
                 of households                                                                               
                 supported]{.underline}                                                                      

  3\.            Short-term Rent,                                                                                 
                 Mortgage, and Utility                                                                       
                 Assistance                                                                                  

  4\.            **Adjustment to          (     )                    (     )      (     )                    (     )[**4**](#Update4)
                 eliminate duplication                                                                       
                 (subtract)**                                                                                

  5\.            **Total Housing          **\***see note in text                                                  
                 Assistance                                                                                  
                 (unduplicated)**                                                                            
  -------------- ------------------------ -------------------------- ------------ -------------------------- --------------------------

-   [Housing Subsidy Assistance]{.smallcaps}: Lists the type of housing
    assistance that may be provided:

-   [Number of **Households** Receiving HOPWA Assistance]{.smallcaps}:

> *Row 1. Tenant-based rental assistance:* Report the number of
> households that received HOPWA tenant-based rental assistance.
>
> *Row 2a*. *Facility-based units receiving operating subsidy:* Report
> the number of households that were supported in units that receive
> HOPWA operating funds.
>
> *Row 2b*. *Facility-based units developed with capital funds and
> placed in service during the operating year:* Report the number of
> households that were supported in units that were newly placed in
> service during the operating year.
>
> *Row 3. Short-term Rent, Mortgage, and Utility Assistance:* Report the
> number of households that received HOPWA-funded Short-term Rent,
> Mortgage, or Utility Assistance (STRMU).

**NOTE**: The costs associated with the operation of facility-based
non-housing, i.e., meeting or office space where clients access case
management or other services but no housing units are located on site,
should be reported as a supportive services cost.

![](media/image2.wmf){width="0.5in" height="0.875in"}

> *Row 4. Adjustment to eliminate duplication:* Report the number of
> households that are included in more than one category of housing
> assistance.
>
> ***\***Row 5. Total Housing Assistance:* Subtract Row 4 from the total
> of Rows 1--3 and enter the amount here.
>
> ***NOTE:*** *This data element is a key output. It is the building
> block for outcome and assessment data for all households assisted with
> the tenant-based and facility-based rental assistance, and short-term
> rent, mortgage, and utility assistance. This number, as reported by
> all grantees, is provided to HUD and Congress as key measure of
> program activities.*

-   [Amount of HOPWA Funds Expended]{.smallcaps}:

> *Row 1. Tenant-based rental assistance:* Report the amount of HOPWA
> funds expended on the households that received tenant-based rental
> assistance.
>
> *Row 2a. Facility-based units that received operating subsidy:* Report
> the amount of HOPWA operating funds expended on the units that were
> occupied by HOPWA households. These are housing costs not to include
> costs for on-site supportive services that are included in row 9a.
>
> *Row 2b*. *Facility-based units developed with capital funds and
> placed in service during the operating year:* Report the amount of
> HOPWA operating funds expended on households assisted in newly opened
> units.
>
> *Row 3. Short-term Rent, Mortgage, and Utility Assistance:* Report the
> amount of HOPWA funds expended on the households that were supported
> with Short-term Rent, Mortgage, and Utility Assistance (STRMU).
>
> *Row 4. Adjustment to eliminate duplication:* Enter data if available.
>
> *Row 5. Total Housing Assistance (unduplicated):* Add Rows 1--3 and
> enter the total here.

-   [Number of **Households** Receiving Related Support with Non-HOPWA
    Sources]{.smallcaps}: If grantees know the exact households that
    received the related non-HOPWA housing support, the exact number of
    households should be reported. Alternatively, if equal amounts of
    housing assistance are provided from HOPWA and another source, all
    households could be reported as receiving related non-HOPWA support.
    If other sources of funding equal approximately one-half of the
    total HOPWA amount used, for example on TBRA, half of the
    TBRA-assisted households could be reported as receiving related
    non-HOPWA support.

> *Row 1. Tenant-based Rental Assistance:* Report the number of
> households that also received a non-HOPWA source of tenant-based
> rental assistance.
>
> *Row 2a. Facility-based units that receive operating subsidy:* Report
> the number of households assisted in units where HOPWA operating funds
> are leveraged with other non-HOPWA sources of operating funds.
>
> *Row 2b*. *Facility-based units developed with capital funds and
> placed in service during the operating year:* Of the households
> assisted in units that were newly placed in service, report the number
> that resided in units supported with non-HOPWA-leveraged funds.
>
> *Row 3. Short-term Rent, Mortgage, and Utility Assistance*: Report the
> number of households that also received a non-HOPWA source of
> short-term rent, mortgage, or utility assistance.
>
> *Row 4. Adjustment for duplication:* Report the number of households
> that are included in more than one category of housing assistance.
>
> *Row 5. Total Housing Assistance (unduplicated):* Add Rows 1--3 and
> enter the total here.

-   [Amount of Leveraged Funds Expended]{.smallcaps}:

> *Row 1. Tenant-based Rental Assistance:* For the households identified
> as receiving related support with non-HOPWA TBRA sources, report the
> amount of leveraged funds expended.
>
> *Row 2a. Facility-based units that receive operating subsidy:* For the
> households identified as receiving related support with non-HOPWA
> sources in facility-based units, report the amount of leveraged
> operating funds that were expended.
>
> *Row 2b. Facility-based units developed with capital funds and placed
> in service during the operating year:* For the households identified
> as residing in newly opened units supported with non-HOPWA-leveraged
> operating funds, report the amount of leveraged funds that were
> expended.
>
> *Row 3. Short-term Rent, Mortgage, and Utility Assistance:* For the
> households identified as receiving related support with non-HOPWA
> STRMU-like funds, report the amount of leveraged funds that were
> expended.
>
> *Row 4.*[**4**](#Update4) *Adjustment to Eliminate Duplication:* NO
> DATA REQUIRED.
>
> *Row 5. Total Housing Assistance:* Add Rows 1--3 and enter the total
> here.

The second section in this chart asks for information about housing
development and stewardship activities. These activities are measured in
[units]{.underline}.

**NOTE**: Only units are reported in this section. If any **households**
were supported during the reporting period in units receiving operating
funds, the households should be reported in Rows 2a and 2b as
appropriate.

Figure 12 (see APR page 10): Housing Development (Rows 6--8)

  ---------------- ------------------- --------------------- ------------ --------------------- ------------
  **Housing                            **Number of           **Amount of  **Number of           **Amount of
  Development\                         [Units]{.underline}   HOPWA Funds  [Units]{.underline}   Leveraged
  (Construction                        Receiving HOPWA       Expended**   Receiving Related     Funds
  and Stewardship                      Assistance**                       Support with          Expended**
  of                                                                      Non-HOPWA Sources**   
  facility-based                                                                                
  housing)**                                                                                    

  6\.              Facility-based                                                                    
                   units being                                                                  
                   developed with                                                               
                   capital funding but                                                          
                   not yet opened                                                               
                   (show units of                                                               
                   housing planned)                                                             

  7\.              Stewardship units                         []{.mark}                               
                   subject to 3- or                                                             
                   10-year use periods                                                          

  8\.              **Total Housing                                                                   
                   Development**                                                                
  ---------------- ------------------- --------------------- ------------ --------------------- ------------

-   [Housing Development (Construction and Stewardship of facility-based
    housing)]{.smallcaps}:\
    Lists the type of housing development activity.

-   [Number of **Units** Receiving HOPWA
    Assistance]{.smallcaps}:[**6**](#Update6)

> *Row 6. Facility-based units developed with capital funding but not
> yet opened:* Report the number of planned facility-based units
> currently being developed with HOPWA funds. Units reported here should
> not have been occupied during the operating year. If the same unit is
> assisted with HOPWA and non-HOPWA funds, enter the unit under both
> columns.
>
> *Row 7. Stewardship units subject to 3- or 10-year use periods:* In
> those special situations where units were previously developed with
> HOPWA funds and are now subject to a minimum use period, report the
> number of units. Units reported here should NOT be receiving any HOPWA
> operating funds. Units supported with HOPWA operating funds are to be
> reported in Row 2, Column B above.
>
> *Row 8.* *Total Housing Development:* Add Rows 6 and 7 and enter the
> total here.

-   [Amount of HOPWA Funds Expended:]{.smallcaps}

> *Row 6. Facility-based units developed with capital funding but not
> yet opened:* Report the amount of HOPWA funds expended in the
> operating year on the facility-based units that are in development.
>
> *Row 7. Stewardship units subject to 3- or 10-year use periods:* NO
> DATA REQUIRED. Stewardship units should not currently be utilizing
> HOPWA operating funds. Operating expenses for these units may be
> supported with other non-HOPWA-leveraged funds and should be reported
> in Row 7, "number of [Households]{.underline} receiving related
> support with non-HOPWA sources," and "Amount of Leveraged Funds
> Expended."
>
> *Row* 8. *Total Housing Development:* Same as Row 6.

-   [Number of **Units** Receiving Related Support with Non-HOPWA
    Sources]{.smallcaps}: Report how many of the identified units also
    received related development support from a non-HOPWA source. This
    may be any other source of non-HOPWA funds that the grantee
    leverages for the construction, rehabilitation and/or development of
    these units, e.g. Tax Credit funding, Section 811 funding.

> *Row 6. Facility-based units developed with capital funding but not
> yet opened:* Report the number of units that are also receiving
> construction, rehabilitation, and/or development funds from non-HOPWA
> resources. If the same unit is assisted with HOPWA and non-HOPWA
> funds, enter the unit under both columns.
>
> *Row 7. Stewardship units subject to 3- or 10-year use periods:*
> Report the number of Stewardship units that are supported with
> non-HOPWA funds.
>
> *Row 8. Total Housing Development:* Add Rows 6 and 7, and enter the
> total here. These are costs that are key to developing housing.
> Related service costs should be reported in row 9a.

-   [Amount of Leveraged Funds Expended]{.smallcaps}:

> *Row 6. Facility-based units developed with capital funding but not
> yet opened:* Report the amount of non-HOPWA-leveraged funds that
> contributed to the development of the facility-based units identified.
>
> *Row 7. Stewardship units subject to 3- or 10-year use periods:*
> Report the amount of non-HOPWA-leveraged funds that contribute to the
> ongoing operation of the Stewardship units during the reporting year.
>
> *Row 8. Total Housing Development:* Add Rows 6 and 7, and enter the
> total here.

The third section of the chart asks for supportive services information
broken into two categories: households that received supportive services
in conjunction with HOPWA housing assistance, and households receiving
ONLY supportive services without any HOPWA housing assistance.

*Figure 13 (see APR page 10): Supportive Services (Rows 9a--11*)

  --------------- ------------------- -------------------------- ------------ -------------------------- -----------------------------------
  **\                                 **Number of                **Amount of  **Number of                **Amount of Leveraged funds from
  Supportive                          [Households]{.underline}   HOPWA Funds  [Households]{.underline}   Other
  Services\                           Receiving HOPWA            Expended**   Receiving Related Support  Sources[5](#_Appendix_A._HOPWA)**
  (excluding                          Assistance**                            with Non-HOPWA Sources**   
  Housing                                                                                                
  Placement                                                                                              
  Activities)**                                                                                          

  9a.             Supportive Services                                                                         
                  in conjunction with                                                                    
                  HOPWA housing                                                                          
                  activities (for                                                                        
                  total households                                                                       
                  assisted item 5)                                                                       

  9b.             Supportive Services                                                                         
                  NOT in conjunction                                                                     
                  with housing                                                                           
                  activities (HOPWA                                                                      
                  funded Supportive                                                                      
                  Services Only)                                                                         

  10\.            **Adjustment to     (     )                    (     )      (     )                    (     )[**4**](#Update4)
                  eliminate                                                                              
                  duplication                                                                            
                  (subtract)**                                                                           

  11\.            **Total Supportive                                                                          
                  Services**                                                                             
  --------------- ------------------- -------------------------- ------------ -------------------------- -----------------------------------

-   [Supportive Services (excluding Housing Placement
    Activities)]{.smallcaps}: Housing placement activities are reported
    in the next section. ***Note:*** *The costs for delivering services
    are to be counted as a supportive service cost, in contrast to
    operating costs that are for facility operation.*

-   [Number of **Households** Receiving HOPWA Assistance:]{.smallcaps}

> *Row 9a.* *Supportive Services [in conjunction with HOPWA housing
> activities]{.underline}:* Of the total HOPWA-housing assisted
> households reported in Row 5, in the "Number of Households Receiving
> HOPWA Assistance" column report the number of these households that
> received HOPWA-funded supportive services (except housing placement or
> housing information services) at the same time they received
> HOPWA-funded housing assistance.
>
> *Row 9b.* *Supportive Services [NOT in conjunction with housing
> activities]{.underline} (In those special circumstances where
> non-HOPWA housing is provided and the HOPWA program provides
> supportive services only):* Report the number of households that
> received HOPWA-funded supportive services (except housing placement or
> housing information services) but were NOT simultaneously assisted
> with HOPWA-funding housing.
>
> *Row 10.* *Adjustment to eliminate duplication:* Report the number of
> households that were counted in both Rows 9a and 9b.
>
> ***Scenario:*** A household enters the program and initially requires
> only HOPWA-funded case management. The household would be counted in
> Row 9b. Five months later this same household receives STRMU
> assistance while continuing to receive HOPWA-funded case management.
> The household would be counted in Row 9a and outcomes for these
> households would be reported in Part 2,D.
>
> *Row 11. Total Supportive Services:* Subtract the number in Row 10
> from the total of Rows 9a and 9b and enter the difference.

-   [Amount of HOPWA funds expended:]{.smallcaps}

> *Row 9a. Supportive Services [in conjunction with HOPWA housing
> activities]{.underline}:* Report the amount of HOPWA funds expended on
> supportive services for the HOPWA-housing assisted households
> identified.
>
> *Row 9b. Supportive Services [NOT in conjunction with housing
> activities]{.underline}:* Report the amount of HOPWA funds expended on
> the households that received supportive services only, not in
> conjunction with HOPWA-funded housing.
>
> *Row 10. Adjustment to eliminate duplication:* Enter data if
> available.
>
> *Row 11. Total Supportive Services:* Add Rows 9a--9b and enter the
> total here.

-   [Number of **Households** Receiving Related Support with Non-HOPWA
    Sources:]{.smallcaps}

> *Row 9a. Supportive Services [in conjunction with HOPWA housing
> activities]{.underline}:* Report the number of households that
> received HOPWA housing assistance and supportive services from any
> non-HOPWA source.
>
> ***Scenario:*** A household receiving HOPWA housing assistance
> receives case management services through Ryan White.
>
> *Row 9b. Supportive Services [NOT in conjunction with housing
> activities]{.underline}:* Report the number of households that
> received HOPWA supportive services only and also received supportive
> services from any other non-HOPWA source.
>
> ***Scenario:*** A household is receiving HOPWA-funded case management
> services (no direct\
> HOPWA housing assistance) and also accesses mental health services
> funded through a\
> local community mental health agency.
>
> *Row 10. Adjustment to eliminate duplication:* Report the number of
> households that were counted in both Row 9a and 9b.
>
> ***Scenario:*** A household enters the program and initially receives
> only HOPWA-funded case management. The household would be counted in
> Row 9a. Further assessment later reveals the need for mental health
> services that the HOPWA provider does not have expertise to provide so
> the client receives those services elsewhere. The household would be
> counted in Row 9b.
>
> *Row 11. Total Supportive Services:* Subtract the number in Row 10
> from the total of Rows 9a and 9b and enter the difference here.

-   [Amount of Leveraged Funds from Other Sources]{.smallcaps}:
    [**[5]{.smallcaps}**](#Update5) For the households identified report
    the dollar amount of leveraged funds expended.

> *Row 9a. Supportive Services in conjunction with HOPWA housing
> activities:* Report the amount of non-HOPWA-leveraged funds that
> contributed to the households identified.
>
> *Row 9b. Supportive Services NOT in conjunction with housing
> activities.* Report the amount of non-HOPWA-leveraged funds that
> contributed to the households identified.
>
> *Row 10. Adjustment to eliminate duplication:* NO DATA
> REQUIRED.[**4**](#Update4)
>
> *Row 11. Total Supportive Services:* Add Rows 9a--9b and enter the
> total here.

The fourth section of the chart asks for data on housing information and
permanent housing placement activities only. All other supportive
services provided to households should be reported in the previous
section.

***Figure 14 (see APR page 11): Housing Placement Assistance Activities
(Rows 12--14)*[8](#Update8)**

  -------------- --------------------- -------------------------- ------------ -------------------------- ------------
  **\                                  **Number of                **Amount of  **Number of                **Amount of
  Housing                              [Households]{.underline}   HOPWA Funds  [Households]{.underline}   Leveraged
  Placement                            Receiving HOPWA            Expended**   Receiving Related Support  Funds
  Assistance                           Assistance**                            with Non-HOPWA Sources**   Expended**
  Activities**                                                                                            

  12\.           Housing Information                                                                           
                 Services                                                                                 

  13\.           Permanent Housing                                                                             
                 Placement Services                                                                       

  14\.           **Total Housing                                                                               
                 Placement                                                                                
                 Assistance**                                                                             
  -------------- --------------------- -------------------------- ------------ -------------------------- ------------

-   [Housing Placement Assistance Activities]{.smallcaps}: Housing
    Information or Permanent Housing Placement Services.

-   [Number of **Households** Receiving HOPWA Assistance]{.smallcaps}:

> *Row 12. Housing Information Services:* Report the number of
> households that received HOPWA-funded housing information services.
>
> *Row 13. Permanent Housing Placement Services:* Report the number of
> households that received HOPWA-funded permanent housing placement
> services.
>
> ***NOTE:** The errata*[**8**](#Update8) *indicates that an "adjustment
> to eliminate*
>
> *duplication" line can be added between Rows 13 and 14.*
>
> *Grantees can insert this information where possible for all*
>
> *columns except in the Amount of Leveraged Funds Expended*
>
> *column.*
>
> *Row 14. Total Housing Placement Assistance:* Add Rows 12--13 and
> enter the total here.
>
> ***NOTE:** These households are NOT added to the households reported
> in row 5, "Total Housing*
>
> *Assistance." Data on housing placement services is being requested to
> determine the scope of*
>
> *these activities. Duplication may occur in Rows 12*--*13.*

-   [Amount of HOPWA Funds Expended:]{.smallcaps}

> *Row 12. Housing Information Services:* Report the amount of HOPWA
> funds expended on households that received HOPWA-funded housing
> information services.
>
> *Row 13. Permanent Housing Placement Services:* Report the amount of
> HOPWA funds expended on households that received HOPWA-funded
> permanent housing placement services.
>
> *Row 14. Total Housing Placement Assistance:* Add Rows 12--13 and
> enter the total here.

-   [Number of **Households** Receiving Related Support with Non-HOPWA
    Sources:]{.smallcaps}

***NOTE:** For grantees providing Housing Information Services through a
call center the number of households served may be difficult to
determine. In this case each call could reasonably be considered to be
one household unless the caller self-identifies as having accessed the
service previously. Of those households counted, the number also
accessing a non-HOPWA form of housing assistance may be unknown. If the
grantee leverages other funds for use in housing information services
and pools these with the HOPWA funds, the number of households receiving
related non-HOPWA support would equal the total number served. If
non-HOPWA-leveraged funds account for one-third of the total Housing
Information funds, one-third of households* *accessing this service
could reasonably be considered to receive "Related non-HOPWA Support."*

> *Row 12. Housing Information Services:* Report the number of
> households receiving non-HOPWA-funded Housing Information Services.
>
> *Row 13. Permanent Housing Placement Services:* Report the number of
> households receiving non-HOPWA-funded Permanent Housing Placement
> Services.
>
> ***Scenario:*** The HOPWA program assists a household with a rent
> deposit but does not provide assistance with the credit check fee
> because another local agency already provides this service, which the
> household utilizes. This household would be counted as receiving a
> non-HOPWA-funded Permanent Housing Placement Service.
>
> *Row 14.* *Total Housing Placement Assistance:* Add Rows 12--13 and
> enter the total here.

-   [Amount of Leveraged Funds from Other Sources:]{.smallcaps}

> *Row 12. Housing Information Services:* Report the amount of
> non-HOPWA-leveraged funds that contributed to the Housing Information
> Services provided to the households identified.
>
> *Row 13. Permanent Housing Placement Services:* Report the amount of
> non-HOPWA-leveraged funds that contributed to the Permanent Housing
> Placement Services provided to the households identified.
>
> *Row 14. Total Housing Placement Assistance:* Add Rows 12--13 and
> enter the total here.

In the fifth and final section of the chart grantees record all other
eligible administrative and management activities.

***Figure 15 (see APR page 11): Administration and Management Services
(Rows 15--21)***

  ---------------- -------------- ------------------------ -------- -------------- ----------- ------------
  **\                                                               **\                        **Amount of
  Administration                                                    Amount of                  Leveraged
  and Management                                                    HOPWA Funds                Funds
  Services**                                                        Expended**                 Expended**

  15\.                            Resource Identification                          []{.mark}        
                                  to establish, coordinate                                     
                                  and develop housing                                          
                                  assistance resources                                         
                                  (includes Technical                                          
                                  Assistance in Community                                      
                                  Residence)                                                   

  16\.                            Project Outcomes/Program                         []{.mark}        
                                  Evaluation (if approved)                                     

  17\.                            Grantee Administration                           []{.mark}        
                                  (maximum 3% of total of                                      
                                  HOPWA grant)                                                 

  18\.                            Project Sponsor                                  []{.mark}        
                                  Administration (maximum                                      
                                  7% of total of HOPWA                                         
                                  grant)                                                       

  19\.                            Other Activity (if                                                
                                  approved in grant                                            
                                  agreement) Specify:                                          
                                                                                               

  20\.                            **Total Administration &                                          
                                  Management**                                                 

  **Total                                                                                      
  Expended**                                                                                   

  21\.             **Total                                                                          
                   Expenditures                                                                
                   (sum of lines                                                               
                   5, 8, 11, 14 &                                                              
                   20)**                                                                       
  ---------------- -------------- ------------------------ -------- -------------- ----------- ------------

-   [Administration and Management Services:]{.smallcaps}

**NOTE**: If the Grantee received approval to spend funds on an
administrative or management activity that is not listed in this
section, the name of the activity should be reported in Row 19.

-   [Number of Households Receiving HOPWA Assistance:]{.smallcaps}

> *Rows 15--21.* NO DATA REQUIRED. Administrative and Management funds
> cannot be used to provide direct services to HOPWA-assisted
> households.

-   [Amount of HOPWA Funds Expended:]{.smallcaps}

> *Row 15.* *Resource Identification to establish, coordinate and
> develop housing assistance resources (includes Technical Assistance in
> Community Residences):* Report the amount of HOPWA funds expended on
> Resource Identification activities.
>
> *Row 16.* *Project Outcomes/Program Evaluation (if approved):* Report
> the amount of HOPWA funds expended on project outcome or program
> evaluation activities.

**NOTE**: This applies ONLY to Competitive Grantees that were awarded
funds for additional program evaluation activities as approved by HUD. .

> *Row 17. Grantee Administration:* Report the amount of HOPWA funds the
> Grantee spent on grant administration activities during the operating
> year. The amount cannot exceed 3 percent of total HOPWA grant funds
> awarded.
>
> *Row 18. Project Sponsor Administration:* Report the amount of HOPWA
> funds all project sponsors spent on grant administration activities
> during the operating year. The amount cannot exceed 7 percent of total
> HOPWA grant funds received by this project sponsor.
>
> *Row 19. Other Activity (if approved in grant agreement):* If another
> Administrative or Management Activity was approved, report the amount
> of HOPWA funds expended on that activity.
>
> *Row 20. Total Administration & Management:* Add Rows 15--19 and enter
> the total here.
>
> *Row 21. Total Expenditures:* Add Rows 5, 8, 11, 14, and 20 and enter
> the total here.

-   [Number of Households Receiving Related Support with Non-HOPWA
    Sources:]{.smallcaps}

> *Row 15--21.* NO DATA REQUIRED. Administrative and Management funds
> cannot be used to provide direct services to HOPWA-assisted
> households.

-   [Amount of Leveraged Funds form Other Sources:]{.smallcaps}

> *Row 15. Resource Identification to establish, coordinate and develop
> housing assistance resources (includes Technical Assistance in
> Community Residences):* Report the amount of non-HOPWA-leveraged funds
> that were used in Resource Identification activities.
>
> *Row 16. Project Outcomes/Program Evaluation (if approved):* Report
> the amount of non-HOPWA-leveraged funds that were used in Project
> Outcomes/Program Evaluation activities.
>
> *Row 17. Grantee Administration:* Report the amount of
> non-HOPWA-leveraged funds that were used in Grantee Administrative
> activities.
>
> *Row 18. Project Sponsor Administration:* Report the amount of
> non-HOPWA-leveraged funds that were used in Project Sponsor
> Administrative activities.
>
> *Row 19. Other Activity (if approved in grant agreement):* Report the
> amount of non-HOPWA-leveraged funds that were used in other approved
> activities.
>
> *Row 20. Total Administration & Management:* Add Rows 15--19 and enter
> the total here.
>
> *Row 21. Total Expenditures:* Add Rows 5, 8, 11, 14, and 20 and enter
> the total here.

Part 2: Overview of Grant Activities --- Summary of All Projects

## D. HOPWA Performance Outcomes

### Section 1. Housing Stability

This section covers Part 2D, Section 1 (page 12) of the APR:

-   Reporting on the number of households served by type of housing
    assistance

-   Reporting on destination for households that have exited and the
    status of STRMU-assisted households

The APR is set up to measure housing stability by collecting data on the
housing situation of the households that received HOPWA housing support
prior to entering the program. In many cases, households continue in the
program year-to-year or newly enter the program during the year. This
part assesses the housing stability of these households, including
single-family households, at the time of re-assessment or when they exit
the program. Assessment should be based on a reasonable expectation of
the housing result. For example if a household leaves a program, what is
reasonably expected to be their destination? The APR also provides a
worksheet that uses this data to show your program results toward
achieving housing stability. See the updated housing stability worksheet
[**28**](#worksheet-on-determining-hopwa-outcomes-assessing-stable-and-temporary-housing-results-updated-5406)
that discusses the categories HOPWA has provided from which to choose
the types of housing situations.

Key to this section is an annual assessment that would determine that
the assistance is to continue or be changed in some manner. HOPWA
regulations at 24 CFR 754.500 require ongoing assessment. Grantees
should undertake an annual household assessment to plan for the
assistance that will continue into the next year. This section allows
grantees to report on how they're meeting this requirement.

Households assisted with Tenant-based Rental Assistance and
Facility-based Rental Assistance that exit the HOPWA program or
transition to any other kind of assistance should be reported in the
most appropriate category upon their exit.

STRMU recipients who are assessed and reasonably expected to have
achieved stability and are not likely to need additional STRMU support
should be reported in a stable category, such as "3" private housing,
even if they have received only some portion of the 21 weeks of
assistance. If additional STRMU assistance is likely to continue, or if
case management assessment indicates that even after having received the
full 21 weeks of benefit the household is reasonable expected to need
further future support, report as category "2" temporary housing. STRMU
assistance is provided as a homelessness prevention tool and therefore,
households reported in category 2, "Temporary Housing" are not counted
toward your programs results in achieving housing stability.

The chart on page 12 of the APR will be reviewed by breaking it into two
sections, the Tenant-based Rental Assistance and Facility-based Rental
Assistance, and Short-term Rent, Mortgage, and Utility (STRMU)
assistance.

*Figure 16 (see APR page 12): Types of Housing Assistance
**[9](#Update9) &
[28](#worksheet-on-determining-hopwa-outcomes-assessing-stable-and-temporary-housing-results-updated-5406)***

+----------+---------------+---------------+---------------------------+
| **P      | **Total       | **Number of   | **Number of Exited        |
| ermanent | Number of     | Households    | Households\               |
| Housing  | Households    | Continuing**  | Component and             |
| Subsidy  | Receiving     |               | Destination**             |
| Assi     | HOPWA         |               |                           |
| stance** | Assistance**  |               |                           |
+----------+---------------+---------------+---------------------------+
| **Tena   |               |               | 1 (Emergency Shelter) =   |
| nt-based |               |               |                           |
| Rental   | ENTER ALL     | REPORT ALL    |                           |
| Assi     | HOUSEHOLDS    |               |                           |
| stance** | SERVED        | HOUSEHOLDS\   |                           |
|          |               | WHO WILL      |                           |
|          |               | CONTINUE TO   |                           |
|          |               | RECEIVE       |                           |
|          |               |               |                           |
|          |               | ASSISTANCE    |                           |
+----------+---------------+---------------+---------------------------+
|          |               |               | 2 (Temporary Housing) =   |
|          |               |               |                           |
+----------+---------------+---------------+---------------------------+
|          |               |               | 3 (Private Housing) =     |
|          |               |               |                           |
+----------+---------------+---------------+---------------------------+
|          |               |               | 4 (Other HOPWA) =         |
+----------+---------------+---------------+---------------------------+
|          |               |               | 5 (Other Subsidy) =       |
+----------+---------------+---------------+---------------------------+
|          |               |               | 6 (Institution) =         |
+----------+---------------+---------------+---------------------------+
|          |               |               | 7 (Jail/Prison) =         |
+----------+---------------+---------------+---------------------------+
|          |               |               | 8 (Disconnected) =        |
+----------+---------------+---------------+---------------------------+
|          |               |               | 9 (Death) =               |
+----------+---------------+---------------+---------------------------+
| **Facili |               |               | 1 (Emergency Shelter) =   |
| ty-based |               |               |                           |
| Housing  | ENTER ALL     | REPORT ALL    |                           |
| Assi     | HOUSEHOLDS    |               |                           |
| stance** | SERVED        | HOUSEHOLDS\   |                           |
|          |               | WHO WILL      |                           |
|          |               | CONTINUE TO   |                           |
|          |               | RECEIVE       |                           |
|          |               |               |                           |
|          |               | ASSISTANCE    |                           |
+----------+---------------+---------------+---------------------------+
|          |               |               | 2 (Temporary Housing) =   |
|          |               |               |                           |
+----------+---------------+---------------+---------------------------+
|          |               |               | 3 (Private Housing) =     |
|          |               |               |                           |
+----------+---------------+---------------+---------------------------+
|          |               |               | 4 (Other HOPWA) =         |
+----------+---------------+---------------+---------------------------+
|          |               |               | 5 (Other Subsidy) =       |
+----------+---------------+---------------+---------------------------+
|          |               |               | 6 (Institution) =         |
+----------+---------------+---------------+---------------------------+
|          |               |               | 7 (Jail/Prison) =         |
+----------+---------------+---------------+---------------------------+
|          |               |               | 8 (Disconnected) =        |
+----------+---------------+---------------+---------------------------+
|          |               |               | 9 (Death) =               |
+----------+---------------+---------------+---------------------------+

-   [Type of Housing Assistance]{.smallcaps}: Tenant-based Rental
    Assistance or Facility-based Rental Assistance.

-   [Total Number of Households Receiving HOPWA Assistance:]{.smallcaps}

**NOTE**: If a household received more than one type of HOPWA housing
assistance in the year, they should be counted in all categories that
apply. HUD will be able to de-duplicate based on data provide in
destination 4.

> *Tenant-based Rental Assistance:* Report the total number of
> households that received HOPWA-funded tenant-based rental assistance
> in the operating year. This is the total of all currently enrolled AND
> all exited households who accessed the type of housing assistance at
> any time during the year. The data provided should match the data in
> Part 2C, Row 1, "Number of [Households]{.underline} receiving HOPWA
> Assistance."
>
> *Facility-based Rental Assistance:* Report the total number of
> households that received HOPWA-funded facility-based housing
> assistance in the operating year. This is the total of all currently
> enrolled AND all exited households who accessed the type of housing
> assistance at any time during the year. The data provided should match
> the data in Part 2C, Row 2, "Number of [Households]{.underline}
> Receiving HOPWA Assistance."

-   [Number of Households Continuing:]{.smallcaps} Report what is
    reasonably expected based on program operation and case management
    assessment.

> *Tenant-based Rental Assistance:* Report the number of HOPWA-assisted
> households that are continuing to receive tenant-based housing
> assistance.
>
> *Facility-based Rental Assistance:* Report the number of
> HOPWA-assisted households that are continuing to receive
> facility-based housing assistance.

***NOTE**: The total number of households reported in Column 3,
subtracted from the total number of households reported in Column 1,
should equal the amount reported in Column 2.*

-   [Number of Exited Households, Component, and
    Destination:]{.smallcaps} For exiting households, report the
    reasonable expectation of the outcome, by destination, based on case
    management assessment and planning.

> *Tenant-based Rental Assistance:* Report the number of households that
> left the program during the operating year by their housing
> destination.
>
> *Facility-based Rental Assistance:* Report the number of households
> that left the program during the operating year by their housing
> destination.

*Figure 17 (see APR page 12): Short-term Housing Subsidy
Assistance**[9](#Update9) &
[28](#worksheet-on-determining-hopwa-outcomes-assessing-stable-and-temporary-housing-results-updated-5406)***

+-------------+--------------+----------------+-----------------------+
| *           | **Total      | **Of the Total | **Status of STRMU     |
| *Short-term | Number of    | number         | Assisted\             |
| Housing     | Households   | Households     | Households at the End |
| A           | Receiving    | Receiving      | of\                   |
| ssistance** | HOPWA        | STRMU          | Operating Year**      |
|             | Assistance** | Assistance     |                       |
|             |              | this operating |                       |
|             |              | year**         |                       |
+-------------+--------------+----------------+-----------------------+
| *           |              | > **What       | 1 (Emergency Shelter) |
| *Short-term |              | > number of    | =                     |
| Rent,       |              | > those        |                       |
| Mortgage,   |              | > households   |                       |
| and Utility |              | > received     |                       |
| A           |              | > STRMU        |                       |
| ssistance** |              | > Assistance   |                       |
|             |              | > in\          |                       |
|             |              | > the prior    |                       |
|             |              | > operating    |                       |
|             |              | > year:**      |                       |
|             |              | >              |                       |
|             |              | >              |                       |
|             |              | >              |                       |
|             |              | > **What       |                       |
|             |              | > number of    |                       |
|             |              | > those        |                       |
|             |              | > households   |                       |
|             |              | > received     |                       |
|             |              | > STRMU        |                       |
|             |              | > Assistance   |                       |
|             |              | > in\          |                       |
|             |              | > the two (2)  |                       |
|             |              | > prior        |                       |
|             |              | > operating    |                       |
|             |              | > years        |                       |
|             |              | > (ago):**     |                       |
|             |              | >              |                       |
|             |              | >              |                       |
+-------------+--------------+----------------+-----------------------+
|             |              |                | 2 (Temporary Housing) |
|             |              |                | =                     |
+-------------+--------------+----------------+-----------------------+
|             |              |                | 3 (Private Housing)\* |
|             |              |                | =                     |
+-------------+--------------+----------------+-----------------------+
|             |              |                | 4 (Other HOPWA) =     |
|             |              |                |                       |
+-------------+--------------+----------------+-----------------------+
|             |              |                | 5 (Other Subsidy) =   |
|             |              |                |                       |
+-------------+--------------+----------------+-----------------------+
|             |              |                | 6 (Institution) =     |
|             |              |                |                       |
+-------------+--------------+----------------+-----------------------+
|             |              |                | 7 (Jail/Prison) =     |
|             |              |                |                       |
+-------------+--------------+----------------+-----------------------+
|             |              |                | 8 (Disconnected) =    |
|             |              |                |                       |
+-------------+--------------+----------------+-----------------------+
|             |              |                | 9 (Death) =           |
+-------------+--------------+----------------+-----------------------+

-   [Short-term Housing Assistance]{.smallcaps}: Short-term Rent,
    Mortgage, or Utility Assistance.

-   [Total Number of Households Receiving HOPWA Assistance:]{.smallcaps}

NOTE: If a household received more than one type of HOPWA housing
assistance in the year, they should be counted in all categories that
apply. HUD will be able to de-duplicate based on data provide in
destination 4.

> *Short-term Rent, Mortgage, and Utility Assistance:* Report the total
> number of households that received HOPWA-funded Short-term Rent,
> Mortgage, and Utility Assistance (STRMU) in the operating year covered
> by this APR. This is the total of all currently enrolled AND all
> exited households who accessed any amount of this type of housing
> assistance at any time during the year. The data provided should match
> the data in Part 2C, Row 3, "Number of households Receiving HOPWA
> Assistance."

-   [Of the Total Number of Households Receiving STRMU Assistance this
    Operating Year:]{.smallcaps}

> *What number of those households received STRMU Assistance in the
> prior operating year:* FOR STRMU-ASSISTED HOUSEHOLDS ONLY, grantees
> report the number of the STRMU-assisted households that also received
> any amount of STRMU assistance in the prior operating year; therefore,
> STRMU would have been received over a two year period.
>
> *What number of those households received STRMU Assistance in the
> prior two (2) operating years:* FOR STRMU-ASSISTED HOUSEHOLDS ONLY,
> grantees report the number of households that received any amount of
> STRMU assistance in both of the prior two operating years; therefore,
> STRMU would have been received over a three year period.

-   [Status of STRMU-Assisted Households at the End of the Operating
    Year:]{.smallcaps}

> *Short-term Rent, Mortgage, and Utility Assistance:* Indicate a status
> for each STRMU-assisted household at the end of the operating year or
> upon the household's exit. See page 23 and the revised Housing
> Stability Worksheet in Appendix
> A[**28**](#worksheet-on-determining-hopwa-outcomes-assessing-stable-and-temporary-housing-results-updated-5406)
> for additional information on categorizing STRMU-assisted households.

![](media/image2.wmf){width="0.5in" height="0.875in"}

[]{.mark}

[]{.mark}

#  

# 

# 

### 

### Section 2. Access to Care and Support

This section covers Part 2D, Section 2 (pages 13--14) of the APR:

-   Reporting on the services accessed (even if no HOPWA funds are spent
    on these services) and the households' income for households
    receiving HOPWA housing assistance

-   Reporting on services accessed for households receiving supportive
    services but not in connection with HOPWA housing assistance.

Access to health care and supportive services was chosen as an outcome
because it is believed to lead to greater stabilization and improvement
in the lives of people living with HIV/AIDS. The APR asks for
information on six categories of services that are intended as measures
of this outcome, even if no HOPWA funds were expended for direct housing
costs. These measures are proxies for more direct measures of access to
care and services, meaning they "stand in place of" more direct
measures. Proxy outcomes are used when direct measurement of the
intended outcome is difficult. Note that in determining the
corresponding support, household income must be reported on an annual
basis and a status check on these households can be done at this time.

The first four measures were chosen out of many ideas identified by
grantees and project sponsors at the 2003 grantees' meeting as the
indicators most relevant to helping people with HIV/AIDS attain or
sustain stability or improvements in their lives. The two job-related
measures were added because this program is an integral part of HUD's
larger community development efforts.

This section asks for information for households that receive supportive
services[**10**](#Update10), broken into two sections. The first is for
reporting on households receiving supportive services [in conjunction
with HOPWA-funded housing assistance]{.underline}. The second section is
for reporting on households receiving a HOPWA supportive service [NOT in
conjunction with HOPWA-funded housing]{.underline}. If a grantee is
operating a housing program, they should provide information based on
reasonable knowledge of additional support the household receives.
Together these sections will allow HOPWA grantees to show the important
effects on the lives of the people they serve that are made by
connecting them with related support while they are receiving housing
assistance. The combination of stable housing and access to care is a
fundamental distinguishing aspect of this program.

*a. Support IN CONJUNCTION with HOPWA-funded Housing
Assistance*[**10**](#Update10)*.* Complete this chart ONLY for
households that received supportive services from any source at the same
time they received HOPWA-funded housing assistance. These are the same
HOPWA-assisted households that were reported in Part 2C, line 9a, 12 and
13. Reporting at entry/continuing or exit/continuing allows data to be
collected that demonstrates changes in the household status that are a
result of accessing these services.

Figure 18 (see APR page 13)

  --------------------------------------- ----------------------------- ----------------------------- ------------
  **Category of Services Accessed**       **Number of Households                                      **Number of
                                          receiving HOPWA Housing                                     jobs that
                                          Assistance**                                                included
                                                                                                      health
                                                                                                      benefits**

                                          **At Entry or                 **At Exit or                  
                                          Continuing[11](#Update11)**   Continuing[11](#Update11)**   

  i\. Has a housing plan for maintaining                                                              
  or establishing stable\                                                                             
  on-going residency                                                                                  

  ii\. Had contact with a case                                                                        
  manager/benefit counselor at least once                                                             
  in the last three months (or consistent                                                             
  with the schedule specified in their                                                                
  individualized service plan)                                                                        

  iii\. Had contact with a primary health                                                             
  care provider at least once in the last                                                             
  three months (or consistent with the                                                                
  schedule specified in their                                                                         
  individualized service plan)                                                                        

  iv\. Had medical insurance coverage or                                                              
  medical assistance                                                                                  

  v\. Obtained an income-producing job                                                                
  created by this project sponsor during                                                              
  the year                                                                                            

  vi\. Obtained an income-producing job                                                               
  outside this agency during the year                                                                 
  --------------------------------------- ----------------------------- ----------------------------- ------------

-   [Categories of Services Accessed:]{.smallcaps} Lists the services to
    be reported on for households. Lines 1-4 are likely to be reported
    by most grantees. Lines 5-6 will be reported by grantees with
    employment services. Data is based on reasonable knowledge of this
    household. If this data is not available, consider what this means
    for the mission of your program and it's impact on the assisted
    household.

-   [Number of Households receiving HOPWA Housing Assistance At Entry or
    Continuing:]{.smallcaps} Report the household's status at the
    beginning of the operating year or upon initial entry into the
    program.

> *Row i. Has a housing plan for maintaining or establishing stable
> ongoing residency:* Report the number of households that had a housing
> plan in place upon their initial entry into the program (not created
> by your program) AND the number of households continuing in the
> program from the previous year who have a housing plan in place.
>
> *Row ii. Had contact with a case manager/benefit counselor at least
> once in the last three months (or consistent with the schedule
> specified in their individualized service plan):* Report the number of
> new households that had contact with a case manager or benefits
> counselor at least once in the last three months upon their initial
> entry into the program (not the HOPWA program case manager) AND the
> number of households continuing in the program from the previous year
> that had contact with a case manager/benefits counselor at least once
> in the last thee months (or consistent with the schedule specified in
> their individualized service plan). This may be client self-report.
>
> *Row iii. Had contact with a primary health care provider at least
> once in the last three months (or consistent with the schedule
> specified in their individualized service plan):* Report the number of
> new households that had contact with a primary health care provider at
> least once in the last three months upon their initial entry into the
> program AND the number of households continuing in the program from
> the previous year that had contact with a primary health care provider
> at least once in the last three months (or consistent with the
> schedule specified in their individualized service plan). This may be
> client self-report.
>
> *Row iv. Had medical insurance coverage or medical assistance:* Report
> the number of new households that had medical insurance coverage or
> medical assistance upon their initial entry into the program AND the
> number of households continuing in the program from the previous year
> that have medical insurance coverage or medical assistance. This may
> be client self-report.
>
> *Row v.* NO DATA REQUIRED.
>
> *Row vi.* NO DATA REQUIRED.

-   [Number of Households receiving HOPWA Housing Assistance at Exit or
    Continuing:]{.smallcaps} Report in Rows i--vi the household's status
    at the end of the operating year or upon departure from the HOPWA
    program.

> *Row i. Has a housing plan for maintaining or establishing stable
> ongoing residency:* Report the number of exiting and continuing
> households that had a housing plan.
>
> *Row ii. Had contact with a case manager/benefit counselor at least
> once in the last three months (or consistent with the schedule
> specified in their individualized service plan):* Report the number of
> exiting and continuing households that had contact with a case manager
> or benefits counselor in the specified time period. For participants
> receiving case management from a non-HOPWA source, the client may
> self-report the amount of contact.
>
> *Row iii. Had contact with a primary health care provider at least
> once in the last three months (or consistent with the schedule
> specified in their individualized service plan):* Report the number of
> exiting and continuing households that had contact with a primary
> health care provider in the specified time period. This may be client
> self-report.
>
> *Row iv. Had medical insurance coverage or medical assistance:* Report
> the number of exiting and continuing households that had medical
> insurance coverage or medical assistance.
>
> *Row v. Obtained an income-producing job created by this project
> sponsor during the year:* Report the number of exiting and continuing
> households that obtained jobs where they were hired and paid by this
> project sponsor.
>
> *Row vi. Obtained an income-producing job outside this agency during
> the year:* Report the number of exiting and continuing households that
> obtained a job without any direct assistance from the project sponsor,
> i.e. they were not paid by the project sponsor.

-   [Number of Jobs that included health benefits:]{.smallcaps}

> *Rows i--iv.* NO DATA REQUIRED.
>
> *Row v. Obtained an income-producing job created by this project
> sponsor during the year:* For the households reported to have obtained
> a job where they were hired and paid by this project sponsor, report
> the number of those jobs that included health benefits.
>
> *Row vi. Obtained an income-producing job outside this agency during
> the year:* For the households reported to have obtained a job without
> the direct assistance of the project sponsor, i.e., they were not paid
> by the project sponsor, report the number of those jobs that included
> health benefits.

*b. Income AT [ENTRY]{.underline} OR CONTINUING:* Report on the
household monthly income of households receiving supportive services
ONLY (paid for by HOPWA or non-HOPWA sources) that is [in conjunction
with HOPWA-funded housing assistance]{.underline}. These are the same
households reported in the above chart and in Part 2C, Rows 9a and 13.

**NOTE**: Households may be reported in both income charts if they were
in the program at the beginning and the end of the program year.

> *Rows 1--8.* [For entering and continuing households]{.underline},
> report the number of households in each income category. All
> households that are continuing from the previous year should be
> counted in an income category at the beginning of the operating year
> AND all households that entered the program at any time throughout the
> year should be counted in an income category at the time of entry.

*Figure 19 (see APR page 13)*[**12**](#Update12)

*b. (con't) Income AT [EXIT]{.underline}/END OF YEAR:* Report on the
household monthly income of households receiving supportive services
(ONLY) that is [in conjunction with HOPWA-funded housing
assistance]{.underline}. These are the same households reported in the
above chart and in Part 2C, Rows 9a, 12 and 13.

> *Rows 1--8.* [For exiting and continuing households]{.underline},
> report the number of households in each income category. All
> households that are have exited during the year should be reported in
> an income category at the time of exit AND all households that are
> continuing into the next operating year should be reported in an
> income category at the end of the operating year.

*Figure 20 (see APR page 13, Part 2D, 2)*[**12**](#Update12)

*c. Support NOT IN CONJUNCTION with HOPWA-funded Housing
Assistance*[**10**](#Update10) *(those special circumstances where the
HOPWA program covers the cost of supportive services and housing needs
are addressed elsewhere, through other sources).* Complete this chart
for all households receiving HOPWA supportive services ONLY, but did not
HOPWA-funded housing assistance. These are the same households that were
reported in Part 2C, Rows 9b, 12 and 13.

*Figure 21 (see APR page 14, Part 2D, 2)*

-   [Categories of Services Accessed]{.smallcaps}: Lists the services to
    be reported on for households.

-   [Number of Households Receiving HOPWA Housing Assistance At Entry or
    Continuing]{.smallcaps}[**13**](#Update13)[:]{.smallcaps} Report the
    household's status at the beginning of the reporting year or upon
    initial entry into the program.

> *Row i. Has a housing plan for maintaining or establishing stable
> ongoing residency:* Report the number of households that had a housing
> plan in place upon their initial entry into the program (not created
> by your program) AND the number of households continuing\
> in the program from the previous year who have a housing plan in
> place.
>
> *Row ii. Had contact with a case manager/benefit counselor at least
> once in the last three months (or consistent with the schedule
> specified in their individualized service plan):* Report the number of
> new households that had contact with a case manager or benefits
> counselor at least once in the last three months upon their initial
> entry into the program (not the HOPWA program case manager) AND the
> number of households continuing in the program from the previous year
> that had contact with a case manager/benefits counselor at least once
> in the last thee months (or consistent with the schedule specified in
> their individualized service plan). This may be client self-report.
>
> *Row iii. Had contact with a primary health care provider at least
> once in the last three months (or consistent with the schedule
> specified in their individualized service plan):* Report the number of
> new households that had contact with a primary health care provider at
> least once in the last three months upon their initial entry into the
> program AND the number of households continuing in the program from
> the previous year that had contact with a primary health care provider
> at least once in the last three months (or consistent with the
> schedule specified in their individualized service plan). This may be
> client self-report.
>
> *Row iv. Had medical insurance coverage or medical assistance:* Report
> the number of new households that had medical insurance coverage or
> medical assistance upon their initial entry into the program AND the
> number of households continuing in the program from the previous year
> that have medical insurance coverage or medical assistance. This may
> be client self-report.
>
> *Row v.* NO DATA REQUIRED.
>
> *Row vi.* NO DATA REQUIRED.

-   [Number of Households receiving HOPWA Housing Assistance at Exit or
    Continuing:]{.smallcaps}[**13**](#Update13) Report in Rows i--vi
    based on the household's status at the end of the operating year or
    upon departure from the HOPWA program.

> *Row i. Has a housing plan for maintaining or establishing stable
> on-going residency:\
> *Report the number of exiting and continuing households that had a
> housing plan.
>
> *Row ii. Had contact with a case manager/benefit counselor at least
> once in the last three months (or consistent with the schedule
> specified in their individualized service plan):* Report the number of
> exiting and continuing households that had contact with a case manager
> or benefits counselor in the specified time period. For participants
> receiving case management from a non-HOPWA source, the client may
> self-report the amount of contact.
>
> *Row iii. Had contact with a primary health care provider at least
> once in the last three months (or consistent with the schedule
> specified in their individualized service plan):* Report the number of
> exiting and continuing households that had contact with a primary
> health care provider in the specified time period. This may be client
> self-report.
>
> *Row iv. Had medical insurance coverage or medical assistance:* Report
> the number of exiting and continuing households that had medical
> insurance coverage or medical assistance.
>
> *Row v. Obtained an income-producing job created by this project
> sponsor during the year:* Report the number of exiting and continuing
> households that obtained a job with the direct assistance of the
> project sponsor.
>
> *Row vi. Obtained an income-producing job outside this agency during
> the year:* Report the number of exiting and continuing households that
> obtained a job without any direct assistance from the project sponsor.

-   [Number of Jobs that Included Health Benefits]{.smallcaps}:

> *Rows i--iv.* NO DATA REQUIRED.
>
> *Row v. Obtained an income-producing job created by this project
> sponsor during the year:* For the households reported to have obtained
> a job [with the direct assistance]{.underline} of the project sponsor,
> report the number of those jobs that included health benefits.
>
> *Row vi. Obtained an income-producing job outside this agency during
> the year:* For the households reported to have obtained a job [without
> the direct assistance]{.underline} of the project sponsor, report the
> number of those jobs that included health benefits.

![](media/image2.wmf){width="0.5in" height="0.875in"}

# Part 3. HOPWA Project Sponsor Information

This chapter covers Part 3 (pages 15--16) of the APR:

-   Providing location and contact information for each project sponsor
    conducting activities under the grant

-   Reporting in the aggregate on all supportive services provided by
    all project sponsors and the amount of funds spent by activity

This section of the APR collects project and organizational information
for each project sponsor.

**NOTE:** Grantees that operate the program directly and directly carry
out activities should also fill out this portion of the APR.

### 1. General Project Sponsor Information

Provide the following information for **every** project sponsor
undertaking HOPWA program activities. This information will improve the
quality of national data on the HOPWA program.

-   Project Sponsor Name

-   Name and Title of Contact at Project Sponsor

-   Email Address

-   Business Address

-   City, State, Zip

-   Phone

-   Fax Number

-   Website

-   Total HOPWA Subcontract Amount for this Organization

-   Primary Service or Site Information: Project Zip Code(s)

-   Is the sponsor a nonprofit organization:

    -   Yes, faith-based and/or grassroots. See the glossary for a
        definition of "grassroots" organization.

    -   No

A checklist is provided to assist the project sponsors in determining
which section(s) of the APR must be completed, i.e. the activities the
sponsor is carrying out.

Figure 22 (see APR page 15)

+-------------------------------------------+--------------------------+
| **Activity**                              | **Section (fill out      |
|                                           | following)**             |
+-------------------------------------------+--------------------------+
| Non facility-based Housing Assistance     | Part 3, Section A        |
|                                           |                          |
| -   Tenant-based Rental Assistance        |                          |
|                                           |                          |
| -   Short-term Rent, Mortgage and Utility |                          |
|     Assistance                            |                          |
+-------------------------------------------+--------------------------+
| -   Facility-based Housing Assistance     | Part 3, Section B        |
+-------------------------------------------+--------------------------+
| -   Facility-based Stewardship Units ONLY | 1-page certification\    |
|                                           | (at end of the           |
|                                           | facility-based housing   |
|                                           | assistance section)      |
+-------------------------------------------+--------------------------+
| -   Supportive Services ONLY              | Part 3, Section C        |
+-------------------------------------------+--------------------------+

### 

### Section 2. Summary of all Supportive Services, Housing Placement Assistance and Administration and Management Services provided by this project sponsor, in conjunction with HOPWA-funded Housing Assistance

This section summarizes all supportive services provided by each project
sponsor. The chart includes five sections, each relating to a
HOPWA-eligible supportive service activity. Each section will be
discussed separately.

**NOTE:** Both the total number of Households served with Supportive
Services and the Total Funds Expended should equal the total Supportive
Services added from the respective project sponsor Housing Assistance
charts (TBRA, STRMU, and Facility-based) in Part 3.

Figure 23 (see APR page 16): Supportive Services

  ----------------------- ----------------------------- -------------------------- ----------------
  **Supportive Services**                               **Number of                **Amount of
                                                        [Households]{.underline}   HOPWA Funds
                                                        Receiving HOPWA Assistance Expended by this
                                                        from this project          project
                                                        sponsor**                  sponsor**

  a\.                     **Total Supportive Services                                   
                          Provided by this project                                 
                          sponsor in conjunction with                              
                          HOPWA-funded Housing                                     
                          Assistance (unduplicated)\***                            

  **Break-out of                                                                   
  Supportive Services                                                              
  provided by this                                                                 
  Project Sponsor Agency\                                                          
  (total[15](#Update15)                                                            
  may exceed above                                                                 
  because the same                                                                 
  households may be                                                                
  served in more than one                                                          
  category)**                                                                      

                          **Supportive Services**       **Number of Households     **Amount of
                                                        Receiving HOPWA Assistance HOPWA Funds
                                                        from this project          Expended by this
                                                        sponsor**                  project
                                                                                   sponsor**

  b\.                     Adult day care and personal                                   
                          assistance                                               

  c\.                     Alcohol and drug abuse                                        
                          services                                                 

  d\.                     Case management/client                                        
                          advocacy/ access to benefits                             
                          & services                                               

  e\.                     Child care and other child                                    
                          services                                                 

  f\.                     Education                                                     

  g\.                     Employment assistance and                                     
                          training                                                 

  h\.                     Health/medical/intensive care                                 
                          services, if approved (Note:                             
                          Client records must conform                              
                          with 24 CFR §574.310)                                    

  i\.                     Legal services                                                

  j\.                     Life skills management                                        
                          (outside of case management)                             

  k\.                     Meals/nutritional services                                    

  l\.                     Mental health services                                        

  m\.                     Outreach                                                      

  n\.                     Transportation                                                

  o\.                     Other (only if HUD-approved):                                 
  ----------------------- ----------------------------- -------------------------- ----------------

-   [Supportive Services]{.smallcaps}: Lists the types of supportive
    services.

-   Number of **Households** Receiving HOPWA Assistance from this
    project sponsor:

> *Row a.* Report the total number of Households receiving any
> supportive service from this project sponsor.
>
> *Rows b--o.* Report the number of Households receiving each kind of
> supportive service listed in Rows b*--*o. Households may be counted in
> more than one category, therefore the sum of Rows b*--*o may exceed
> the total in Row a.

-   [Amount of HOPWA Funds Expended by this Project
    Sponsor]{.smallcaps}:

> *Row a.* Report the total number of funds spent on all supportive
> service provided by this project sponsor for the households listed.
>
> *Rows b--o.* Report the amount of funds spent on each kind of
> supportive service listed in Rows\
> b*--*o. The total of these rows should equal the sum in Row a.

The second section of the chart asks for data on housing information and
permanent housing placement activities only.

Figure 24 (see APR page 16): Housing Placement Assistance

  -------------- ------------------------ -------------------------- -----------------------
  **Housing                               **Number of                **Amount of HOPWA Funds
  Placement                               [Households]{.underline}   Expended**
  Assistance                              Receiving HOPWA            
  Activities**                            Assistance**               

  p\.            Housing Information                                      
                 Services                                            

  q\.            Permanent Housing                                        
                 Placement Services                                  

  r\.            **Total Housing                                          
                 Placement Assistance**                              
  -------------- ------------------------ -------------------------- -----------------------

-   [Housing Placement Assistance Activities]{.smallcaps}: Housing
    Information or Permanent Housing Placement Services.

-   [Number of **Households** Receiving HOPWA Assistance]{.smallcaps}:

> *Row p. Housing Information Services*: Report the number of households
> receiving housing information services from this project sponsor in
> the reporting year.
>
> *Row q. Permanent Housing Placement Services:* Report the number of
> households receiving permanent housing placement services from this
> project sponsor in the reporting year.
>
> *Row r. Total Housing Placement Assistance:* Add Rows p and q and
> enter the total here.
>
> ***NOTE:** The errata*[**16**](#Update16) *indicates that an
> "adjustment to eliminate duplication" line can be added*
>
> *between Rows q. and r. Grantees can insert this information where
> possible.*

-   [Amount of HOPWA Funds Expended]{.smallcaps}:

> *Row p.* Report the amount of funds spent on housing information
> services provided by this project sponsor for the households listed.
>
> *Rows q.* Report the amount of funds spent on permanent housing
> placement services by this project sponsor for the households listed.
>
> *Row r. Total Housing Placement Assistance:* Add Rows p and q and
> enter the total here.

**NOTE:** The errata[**16**](#Update16) indicates that an "adjustment to
eliminate duplication" line can be added between Rows q. and r. Grantees
can insert this information where possible.

The third section of the charts requests data on administrative and
management services only.

Figure 25 (see APR page 16)

  ----- ---------------------------------- -------------------------- ---------------
        **Administration and Management    **Number of                **Amount of
        Services**                         [Households]{.underline}   HOPWA Funds
                                           Receiving HOPWA Assistance Expended by
                                           from this project          this project
                                           sponsor**                  sponsor**

  s\.   Resource Identification to                                         
        establish, coordinate, and develop                            
        housing assistance resources                                  

  t\.   Project Outcomes/Program                                           
        Evaluation\                                                   
        (if approved)                                                 

  u\.   Project Sponsor Administration\                                    
        (maximum 7% of total)                                         

  v\.   Other Activity (if approved in                                     
        grant agreement) Specify:                                     

  w\.   **Total Administration &                                           
        Management**                                                  

  x\.   **Total Expenditures (sum of items                                 
        a + r + w)**                                                  
  ----- ---------------------------------- -------------------------- ---------------

-   [Administration and Management Services]{.smallcaps}: Lists the type
    of administrative or management service.

-   [Number of **Households** Receiving HOPWA Assistance from this
    project sponsor]{.smallcaps}:

> *Row s-u.* NO DATA REQUIRED[**17**](#Update17). HOPWA households
> cannot be direct recipients of administrative and management
> activities.
>
> *Row v.* If another Administrative or Management Activity was
> approved, specify the type\
> of activity.
>
> *Row w-x.* NO DATA REQUIRED.

-   [Amount of HOPWA Funds Expended by this project
    sponsor]{.smallcaps}:

> *Row s. Resource Identification to establish, coordinate and develop
> housing assistance resources (includes Technical Assistance in
> Community Residences):* Report the amount of HOPWA funds expended on
> Resource Identification activities.
>
> *Row t. Project Outcomes/Program Evaluation (if approved):* Report the
> amount of HOPWA funds expended on project outcome or program
> evaluation activities.

**NOTE**: This applies ONLY to Competitive Grantees that were awarded
funds for additional program evaluation activities as approved HUD.

[]{.mark}

> *Row u. Project Sponsor Administration:* Report the amount of HOPWA
> funds spent on grant administration activities during the operating
> year (maximum 7 percent of total amount
>
> received by this project sponsor).
>
> *Row v. Other Activity (if approved in grant agreement):* If another
> Administrative or Management Activity was approved, report the amount
> of HOPWA funds expended on that activity.
>
> *Row w. Total Administration & Management:* Add Rows s*--*v and enter
> the total here.
>
> *Row x. Total Expenditures:* Add Rows a, r, and w and enter the total
> here.

## 

Part 3. HOPWA Project Sponsor Information

## A. Non Facility-Based Housing Assistance

This chapter covers Part 3A (page 17) of the APR:

-   Reporting on the number of households receiving Tenant-based Rental
    Assistance (TBRA) and Short-term Rent, Mortgage, and Utility
    Assistance (STRMU), and corresponding funds spent

This section of the APR requires information on Non Facility-based
Housing Assistance, i.e. Tenant-based Rental Assistance (TBRA) and
Short-term Rent, Mortgage, and Utility Assistance (STRMU) only. This
type of housing assistance is NOT attached to a specific unit in a
facility.

***NOTE:** Project-based units, Single Room Occupancy (SRO), and
Community Residences are considered Facility-based housing and should be
reported in Part 3B: Facility-based Housing Assistance. Facility-based
subsidies remain with the unit regardless of the tenant that occupies
the unit.*

### 1. Tenant-Based Rental Assistance (TBRA)

Each project sponsor providing tenant-based rental assistance must
complete this chart in the APR:

Figure 26 (see APR page 17, Part 3A)

  ----------------------- ------------------------------ -------------------------- ----------------
  **Housing Assistance                                   **Number of                **Total HOPWA
  Categories**                                           [Households]{.underline}   Funds Expended
                                                         Receiving HOPWA Assistance during Operating
                                                         from this project          Year by this
                                                         sponsor**                  project
                                                                                    sponsor**

  a\.                     Tenant-based rental assistance                                 
                          (TBRA)                                                    

  b\.                     Rental Assistance (RA) program                                 
                          using a reduced subsidy                                   
                          (shallow rent or partial                                  
                          rent), [as approved in grant                              
                          agreement]{.underline}                                    

  c\.                     **Total RA Housing Assistance                                  
                          (total a + b)**                                           

  **Supportive Services                                                             
  Provided by This                                                                  
  Project Sponsor Agency                                                            
  to Households                                                                     
  Receiving\                                                                        
  Tenant-based Rental                                                               
  Assistance**                                                                      

  e.[**18**](#Update18)   **Total TBRA Supportive                                        
                          Services (unduplicated)                                   
                          provided by this project                                  
                          sponsor**                                                 
  ----------------------- ------------------------------ -------------------------- ----------------

-   [[Housing Assistance Categories]{.underline}]{.smallcaps}:
    Tenant-based rental assistance or other type of rental assistance if
    approved.

-   [Number of Households Receiving HOPWA Assistance from this project
    sponsor]{.smallcaps}:

> *Row a*. *Tenant-based rental assistance (TBRA):* Report the number of
> households that received TBRA during the reporting year.
>
> *Row b*. *Rental Assistance program using reduced subsidy (shallow or
> partial rent) [if approved in grant agreement]{.underline}:* If you
> have been approved to provide a shallow or partial rent subsidy,
> report the number of households that received this type of assistance.
>
> *Row c*. *Total Rental Housing Assistance:* Add Rows a and b and
> record the total here.
>
> *Row e*.[**18**](#Update18) *Total TBRA Supportive Services
> (unduplicated) provided by this project sponsor:* For the households
> reported in Row c, record the number of those households that received
> HOPWA supportive services provided by this project sponsor. This
> should be an unduplicated count, i.e., households that received both
> TBRA and a shallow rent subsidy should only be counted once if they
> received HOPWA supportive services from this project sponsor.

-   [Total HOPWA Funds Expended During Operating Year by this Project
    Sponsor:]{.smallcaps}

> *Row a*. *Tenant-based rental assistance (TBRA):* Report the amount of
> HOPWA funds expended on the households that received TBRA during the
> reporting year.
>
> *Row b*. *Rental Assistance program using reduced subsidy (shallow or
> partial rent) [if approved in grant agreement]{.underline}:* If you
> have been approved to provide a shallow or partial rent subsidy,
> report the amount of HOPWA funds expended on the households that
> received this type of assistance during the reporting year.
>
> *Row c*. *Total Rental Housing Assistance:* Add Rows a and b and
> record the total here.
>
> *Row e*.[**18**](#Update18) *Total TBRA Supportive Services
> (unduplicated) provided by this project sponsor:*\
> NO DATA REQUIRED. Funds do not have to be unduplicated.

### 

### 2. Short-term Rent, Mortgage and Utility Assistance (STRMU)

Each project sponsor providing Short-term Rent, Mortgage, and Utility
Assistance (STRMU) must complete this chart in the APR. Grantees and
project sponsors that provide only rent, only mortgage, or only utility
assistance should also report here.

Figure 27 (see APR page 17)

-   [Housing Assistance Categories]{.smallcaps}: Short-term Rent,
    Mortgage, and/or utility assistance.

-   [Number of Households Receiving HOPWA Assistance from this project
    sponsor]{.smallcaps}:

> *Row a. Short-term rent, mortgage, and/or utility assistance:* Report
> the number of households that received rent, mortgage, and/or utility
> assistance during the reporting year.
>
> *Row b.*[**19**](#Update19) *Total STRMU Housing Assistance:* Report
> the number of households for whom a mortgage payment or utility
> assistance payment was provided. Count each household only once no
> matter how many times they received assistance.
>
> *Row c. Total STRMU Supportive Services (unduplicated) provided by
> this project sponsor:* For the households reported in Row a, record
> the number of those households that received HOPWA supportive services
> provided by this project sponsor. Each household should be counted
> only once.

-   [Total HOPWA Funds Expended During Operating Year by this Project
    Sponsor]{.smallcaps}:

> *Row a. Short-term rent, mortgage, and/or utility assistance*: Report
> the total number of households who received mortgage payments as part
> of STRMU activities.
>
> *Row b.*[**19**](#Update19) *Of the above households assisted, provide
> the number of mortgage payments:* Report the amount of funds expended
> on all mortgage assistance payments and utility assistance payments.
>
> *Row d. Total STRMU Supportive Services (unduplicated) provided by
> this project sponsor:* Of the households reported in Row a, report the
> total number of those households who received Supportive Services in
> conjunction with HOPWA STRMU assistance.

Part 3. HOPWA Project Sponsor Information

## B. Facility-Based Housing Assistance

This chapter covers Part 3B (pages 18--19) of the APR:

-   Providing information on construction, rehabilitation and
    acquisition of facility-based units

-   Providing information on facility-based housing expenditures,
    including rental assistance activities

This section of the APR collects information on all types of
Facility-based Housing provided by each project sponsor.

-   For capital development projects (construction, rehabilitation, or
    acquisition) complete sections 1 and 2. A separate section 1 and 2
    should be completed for each capital development facility.

-   For operating or rental assistance costs in facility-based units
    complete sections 2 and 3.

-   Complete all parts 1--3 for units that were in
    construction/rehab/acquisition part of the year and placed in
    operation for part of the year.

-   In the special circumstances that no HOPWA operating funds were
    expended on the facility during the current operating year, but the
    facility was developed with HOPWA funds (subject to ten years of
    operation for acquisition, new construction and substantial
    rehabilitation costs, or three years for non-substantial
    rehabilitation costs), complete the "HOPWA Housing Project
    Certification of Continued Usage Form" at the end of Part 3B of the
    APR on page 21.

### 1a. Capital Development of Projects Only (For EACH facility developed)

Complete the following chart for EACH facility. Definitions that may be
helpful are listed below the chart.

**NOTE:** Any non-HOPWA funds expended should also be reported as
leveraging in Part 2B, page 9 and Part 2C, page 10.

Figure 28 (see APR page 18)

+---+-----------+--------+-------+---+----------------------------------+
| * |           | *      | *     |   | **Type of Facility\              |
| * |           | *HOPWA | *Non- |   | \[Check [only one]{.underline}   |
| T |           | Funds\ | HOPWA |   | box.\]**                         |
| y |           | Expe   | f     |   |                                  |
| p |           | nded** | unds\ |   |                                  |
| e |           |        | Expen |   |                                  |
| o |           |        | ded** |   |                                  |
| f |           |        |       |   |                                  |
| D |           |        |       |   |                                  |
| e |           |        |       |   |                                  |
| v |           |        |       |   |                                  |
| e |           |        |       |   |                                  |
| l |           |        |       |   |                                  |
| o |           |        |       |   |                                  |
| p |           |        |       |   |                                  |
| m |           |        |       |   |                                  |
| e |           |        |       |   |                                  |
| n |           |        |       |   |                                  |
| t |           |        |       |   |                                  |
| * |           |        |       |   |                                  |
| * |           |        |       |   |                                  |
+---+-----------+--------+-------+---+----------------------------------+
|   |           | **\$** | *     |   | Permanent housing                |
| N |           |        | *\$** |   |                                  |
| e |           |        |       |   |                                  |
| w |           |        |       |   |                                  |
| c |           |        |       |   |                                  |
| o |           |        |       |   |                                  |
| n |           |        |       |   |                                  |
| s |           |        |       |   |                                  |
| t |           |        |       |   |                                  |
| r |           |        |       |   |                                  |
| u |           |        |       |   |                                  |
| c |           |        |       |   |                                  |
| t |           |        |       |   |                                  |
| i |           |        |       |   |                                  |
| o |           |        |       |   |                                  |
| n |           |        |       |   |                                  |
+---+-----------+--------+-------+---+----------------------------------+
|   |           | **\$** | *     |   | Short-term Shelter or            |
| R |           |        | *\$** |   | Transitional housing             |
| e |           |        |       |   |                                  |
| h |           |        |       |   |                                  |
| a |           |        |       |   |                                  |
| b |           |        |       |   |                                  |
| i |           |        |       |   |                                  |
| l |           |        |       |   |                                  |
| i |           |        |       |   |                                  |
| t |           |        |       |   |                                  |
| a |           |        |       |   |                                  |
| t |           |        |       |   |                                  |
| i |           |        |       |   |                                  |
| o |           |        |       |   |                                  |
| n |           |        |       |   |                                  |
+---+-----------+--------+-------+---+----------------------------------+
|   |           | **\$** | *     |   | Supportive services only         |
| A |           |        | *\$** |   | facility                         |
| c |           |        |       |   |                                  |
| q |           |        |       |   |                                  |
| u |           |        |       |   |                                  |
| i |           |        |       |   |                                  |
| s |           |        |       |   |                                  |
| i |           |        |       |   |                                  |
| t |           |        |       |   |                                  |
| i |           |        |       |   |                                  |
| o |           |        |       |   |                                  |
| n |           |        |       |   |                                  |
+---+-----------+--------+-------+---+----------------------------------+
| a | Purch     |        |       | D |                                  |
| \ | ase/lease |        |       | a |                                  |
| . | of        |        |       | t |                                  |
|   | property: |        |       | e |                                  |
|   |           |        |       | ( |                                  |
|   |           |        |       | m |                                  |
|   |           |        |       | m |                                  |
|   |           |        |       | / |                                  |
|   |           |        |       | d |                                  |
|   |           |        |       | d |                                  |
|   |           |        |       | / |                                  |
|   |           |        |       | y |                                  |
|   |           |        |       | y |                                  |
|   |           |        |       | ) |                                  |
|   |           |        |       | : |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
+---+-----------+--------+-------+---+----------------------------------+
| b | Rehabilit |        |       | D |                                  |
| \ | ation/Con |        |       | a |                                  |
| . | struction |        |       | t |                                  |
|   | Dates:    |        |       | e |                                  |
|   |           |        |       | s |                                  |
|   |           |        |       | t |                                  |
|   |           |        |       | a |                                  |
|   |           |        |       | r |                                  |
|   |           |        |       | t |                                  |
|   |           |        |       | e |                                  |
|   |           |        |       | d |                                  |
|   |           |        |       | : |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       | D |                                  |
|   |           |        |       | a |                                  |
|   |           |        |       | t |                                  |
|   |           |        |       | e |                                  |
|   |           |        |       | C |                                  |
|   |           |        |       | o |                                  |
|   |           |        |       | m |                                  |
|   |           |        |       | p |                                  |
|   |           |        |       | l |                                  |
|   |           |        |       | e |                                  |
|   |           |        |       | t |                                  |
|   |           |        |       | e |                                  |
|   |           |        |       | d |                                  |
|   |           |        |       | : |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
+---+-----------+--------+-------+---+----------------------------------+
| c | Operation |        |       | D |                                  |
| \ | dates:    |        |       | a |                                  |
| . |           |        |       | t |                                  |
|   |           |        |       | e |                                  |
|   |           |        |       | r |                                  |
|   |           |        |       | e |                                  |
|   |           |        |       | s |                                  |
|   |           |        |       | i |                                  |
|   |           |        |       | d |                                  |
|   |           |        |       | e |                                  |
|   |           |        |       | n |                                  |
|   |           |        |       | t |                                  |
|   |           |        |       | s |                                  |
|   |           |        |       | b |                                  |
|   |           |        |       | e |                                  |
|   |           |        |       | g |                                  |
|   |           |        |       | a |                                  |
|   |           |        |       | n |                                  |
|   |           |        |       | t |                                  |
|   |           |        |       | o |                                  |
|   |           |        |       | o |                                  |
|   |           |        |       | c |                                  |
|   |           |        |       | c |                                  |
|   |           |        |       | u |                                  |
|   |           |        |       | p |                                  |
|   |           |        |       | y |                                  |
|   |           |        |       | : |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       | N |                                  |
|   |           |        |       | o |                                  |
|   |           |        |       | t |                                  |
|   |           |        |       | y |                                  |
|   |           |        |       | e |                                  |
|   |           |        |       | t |                                  |
|   |           |        |       | o |                                  |
|   |           |        |       | c |                                  |
|   |           |        |       | c |                                  |
|   |           |        |       | u |                                  |
|   |           |        |       | p |                                  |
|   |           |        |       | i |                                  |
|   |           |        |       | e |                                  |
|   |           |        |       | d |                                  |
+---+-----------+--------+-------+---+----------------------------------+
| d | Date      |        |       | D |                                  |
| \ | s         |        |       | a |                                  |
| . | upportive |        |       | t |                                  |
|   | services  |        |       | e |                                  |
|   | began:    |        |       | s |                                  |
|   |           |        |       | t |                                  |
|   |           |        |       | a |                                  |
|   |           |        |       | r |                                  |
|   |           |        |       | t |                                  |
|   |           |        |       | e |                                  |
|   |           |        |       | d |                                  |
|   |           |        |       | : |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       | \ |                                  |
|   |           |        |       | N |                                  |
|   |           |        |       | o |                                  |
|   |           |        |       | t |                                  |
|   |           |        |       | y |                                  |
|   |           |        |       | e |                                  |
|   |           |        |       | t |                                  |
|   |           |        |       | p |                                  |
|   |           |        |       | r |                                  |
|   |           |        |       | o |                                  |
|   |           |        |       | v |                                  |
|   |           |        |       | i |                                  |
|   |           |        |       | d |                                  |
|   |           |        |       | i |                                  |
|   |           |        |       | n |                                  |
|   |           |        |       | g |                                  |
|   |           |        |       | s |                                  |
|   |           |        |       | e |                                  |
|   |           |        |       | r |                                  |
|   |           |        |       | v |                                  |
|   |           |        |       | i |                                  |
|   |           |        |       | c |                                  |
|   |           |        |       | e |                                  |
|   |           |        |       | s |                                  |
+---+-----------+--------+-------+---+----------------------------------+
| e | Number of |        |       |   |                                  |
| \ | units in  |        |       |   |                                  |
| . | the       |        |       |   |                                  |
|   | facility: |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       | H |                                  |
|   |           |        |       | O |                                  |
|   |           |        |       | P |                                  |
|   |           |        |       | W |                                  |
|   |           |        |       | A |                                  |
|   |           |        |       | - |                                  |
|   |           |        |       | f |                                  |
|   |           |        |       | u |                                  |
|   |           |        |       | n |                                  |
|   |           |        |       | d |                                  |
|   |           |        |       | e |                                  |
|   |           |        |       | d |                                  |
|   |           |        |       | u |                                  |
|   |           |        |       | n |                                  |
|   |           |        |       | i |                                  |
|   |           |        |       | t |                                  |
|   |           |        |       | s |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       | T |                                  |
|   |           |        |       | o |                                  |
|   |           |        |       | t |                                  |
|   |           |        |       | a |                                  |
|   |           |        |       | l |                                  |
|   |           |        |       | U |                                  |
|   |           |        |       | n |                                  |
|   |           |        |       | i |                                  |
|   |           |        |       | t |                                  |
|   |           |        |       | s |                                  |
+---+-----------+--------+-------+---+----------------------------------+
| f | Is a      |        |       |   |                                  |
| \ | waiting   |        |       | Y |                                  |
| . | list      |        |       | e |                                  |
|   | m         |        |       | s |                                  |
|   | aintained |        |       | N |                                  |
|   | for the   |        |       | o |                                  |
|   | facility? |        |       |   |                                  |
|   |           |        |       | * |                                  |
|   |           |        |       | I |                                  |
|   |           |        |       | f |                                  |
|   |           |        |       | y |                                  |
|   |           |        |       | e |                                  |
|   |           |        |       | s |                                  |
|   |           |        |       | , |                                  |
|   |           |        |       | n |                                  |
|   |           |        |       | u |                                  |
|   |           |        |       | m |                                  |
|   |           |        |       | b |                                  |
|   |           |        |       | e |                                  |
|   |           |        |       | r |                                  |
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|   |           |        |       | o |                                  |
|   |           |        |       | n |                                  |
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|   |           |        |       | l |                                  |
|   |           |        |       | i |                                  |
|   |           |        |       | s |                                  |
|   |           |        |       | t |                                  |
|   |           |        |       | a |                                  |
|   |           |        |       | t |                                  |
|   |           |        |       | t |                                  |
|   |           |        |       | h |                                  |
|   |           |        |       | e |                                  |
|   |           |        |       | e |                                  |
|   |           |        |       | n |                                  |
|   |           |        |       | d |                                  |
|   |           |        |       | o |                                  |
|   |           |        |       | f |                                  |
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|   |           |        |       | t |                                  |
|   |           |        |       | i |                                  |
|   |           |        |       | n |                                  |
|   |           |        |       | g |                                  |
|   |           |        |       | y |                                  |
|   |           |        |       | e |                                  |
|   |           |        |       | a |                                  |
|   |           |        |       | r |                                  |
|   |           |        |       | \ |                                  |
|   |           |        |       | _ |                                  |
|   |           |        |       | \ |                                  |
|   |           |        |       | _ |                                  |
|   |           |        |       | \ |                                  |
|   |           |        |       | _ |                                  |
|   |           |        |       | \ |                                  |
|   |           |        |       | _ |                                  |
|   |           |        |       | * |                                  |
+---+-----------+--------+-------+---+----------------------------------+
| g | What is   |        |       |   |                                  |
| \ | the       |        |       |   |                                  |
| . | address   |        |       |   |                                  |
|   | of the    |        |       |   |                                  |
|   | facility  |        |       |   |                                  |
|   | (if       |        |       |   |                                  |
|   | different |        |       |   |                                  |
|   | from      |        |       |   |                                  |
|   | business  |        |       |   |                                  |
|   | address)? |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       |   |                                  |
+---+-----------+--------+-------+---+----------------------------------+
| h | Is the    |        |       |   |                                  |
| \ | address   |        |       | * |                                  |
| . | of the    |        |       | Y |                                  |
|   | project   |        |       | e |                                  |
|   | site      |        |       | s |                                  |
|   | conf      |        |       | , |                                  |
|   | idential? |        |       | p |                                  |
|   |           |        |       | r |                                  |
|   |           |        |       | o |                                  |
|   |           |        |       | t |                                  |
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|   |           |        |       | a |                                  |
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|   |           |        |       | ; |                                  |
|   |           |        |       | d |                                  |
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|   |           |        |       | h |                                  |
|   |           |        |       | l |                                  |
|   |           |        |       | i |                                  |
|   |           |        |       | s |                                  |
|   |           |        |       | t |                                  |
|   |           |        |       | . |                                  |
|   |           |        |       | * |                                  |
|   |           |        |       |   |                                  |
|   |           |        |       | * |                                  |
|   |           |        |       | N |                                  |
|   |           |        |       | o |                                  |
|   |           |        |       | , |                                  |
|   |           |        |       | c |                                  |
|   |           |        |       | a |                                  |
|   |           |        |       | n |                                  |
|   |           |        |       | b |                                  |
|   |           |        |       | e |                                  |
|   |           |        |       | m |                                  |
|   |           |        |       | a |                                  |
|   |           |        |       | d |                                  |
|   |           |        |       | e |                                  |
|   |           |        |       | a |                                  |
|   |           |        |       | v |                                  |
|   |           |        |       | a |                                  |
|   |           |        |       | i |                                  |
|   |           |        |       | l |                                  |
|   |           |        |       | a |                                  |
|   |           |        |       | b |                                  |
|   |           |        |       | l |                                  |
|   |           |        |       | e |                                  |
|   |           |        |       | t |                                  |
|   |           |        |       | o |                                  |
|   |           |        |       | t |                                  |
|   |           |        |       | h |                                  |
|   |           |        |       | e |                                  |
|   |           |        |       | p |                                  |
|   |           |        |       | u |                                  |
|   |           |        |       | b |                                  |
|   |           |        |       | l |                                  |
|   |           |        |       | i |                                  |
|   |           |        |       | c |                                  |
|   |           |        |       | . |                                  |
|   |           |        |       | * |                                  |
+---+-----------+--------+-------+---+----------------------------------+

**Non-substantial Rehabilitation:** Rehabilitation that involves costs
that are less than or equal to 75 percent of the value of the building
after rehabilitation.

**Operation dates:** A facility open for operation on the first day of
tenant residency or, in the case of a supportive services only facility,
the day participants first access services on site.

**Permanent Housing:** Housing where the eligible individual has a
continuous legal right to remaining in the unit.

**Rehabilitation**: The improvement or repair of an existing structure,
or an addition to an existing structure that does not increase the floor
area by more than 100 percent.

**Short-term or Transitional housing:** Short-term facility-based
housing includes facilities that provide temporary shelter to eligible
individuals for up to 60 days in any 6-month period. Transitional
housing facilities have as their purpose facilitating the movement of
eligible individuals to permanent housing within a reasonable amount of
time (usually 24 months).

**Substantial Rehabilitation**: Rehabilitation that involves costs in
excess of 75 percent of the value of the building after rehabilitation.

**Supportive Services only facility:** Supportive services are provided
at the facility but no housing is located on site.

### 1b. Capital Development of Projects Only (Complete one chart for EACH facility)

For [units]{.underline} entered above, complete the following charts by
listing the number of HOPWA units that fulfill the listed criteria.
Definitions that may be helpful are listed below the chart.

Figure 29 (see APR page 18)

  --------------- ------------- ------------ --------------------- ------------- ------------ ---------------------------
                  Designated    Designated   International         Energy-Star   504          Years of affordability (IN
                  for the       for assist   Building Code         Compliant     Accessible   YEARS)[**21**](#Update21)
                  chronically   the homeless Compliant                                        
                  homeless                   [**20**](#Update20)                              

  Rental units                                                                                
  constructed                                                                                 
  (new) and/or                                                                                
  acquired with                                                                               
  or without                                                                                  
  rehab                                                                                       

  Rental units                                                                                
  rehabbed                                                                                    

  Homeownership                                                                               
  units                                                                                       
  constructed\                                                                                
  (if approved)                                                                               
  --------------- ------------- ------------ --------------------- ------------- ------------ ---------------------------

**Homeownership units constructed (if approved):** Construction of units
for the purpose of sale to income-qualified individuals.

**International Building Code Compliant:[19](#Update19)** NO DATA
REQUIRED.

**Energy-Star Compliant:** The use of Energy Star-certified construction
products and appliances.

**504 Accessible:** Compliance with Section 504 of the Rehabilitation
Act of 1973 which provides for nondiscrimination in all HUD programs,
services and activities receiving federal financial assistance, as
regulated at 24 CFR Part 8.

**Years of affordability:[21](#Update21)** The number of years the units
are required to remain affordable units. Multiple the number of units by
the years of affordability. For example a 5-unit newly constructed
residence would mean 50 years of affordability.

### 2. Units assisted in types of housing facility (For EACH facility assisted)

For EACH facility, complete the following chart. For each type of
facility-based unit indicate the number of bedrooms. Transitional
housing efforts should be reported here. Master leased units should be
reported in Row d.[**23**](#Update23)

**NOTE**: The number of persons in each bedroom of the community
residence would not be reported here because this section is asking for
information on the number and type of housing [units]{.underline} only.
The chart on the next page asks for information on
[households]{.underline} where these individuals will be reported. The
individuals should also be reported wherever individuals/households
information is asked for in other sections of the APR. In many cases
these could be similar numbers, e.g., when 5 leased units serve 5
households.

> **Scenario:** A project sponsor has leased in its name, five 1-bedroom
> and two 2-bedroom project-based units in which they provide rental
> assistance. They also receive operating funds for one community
> residence that has five bedrooms; each bedroom is shared by two
> participants. They would report as indicated in the chart.

Figure 30 (see APR page 19)

  ----------- ------------------------------ ------------- -------- -------- -------- -------- --------
  **Type of                                  **Total                                           
  housing                                    Number of                                         
  facility                                   Units                                             
  operated by                                Operated in                                       
  project                                    the Operating                                     
  sponsor**                                  Year\                                             
                                             Categorized                                       
                                             by the number                                     
                                             of Bedrooms                                       
                                             per Units**                                       

                                             **SRO/0       **1      **2      **3      **4      **5+
                                             bdrm**        bdrm**   bdrm**   bdrm**   bdrm**   bdrm**

  a\.         Single room occupancy dwelling                                                   

  b\.         Community                                                                        1
              residence[**22**](#Update22)                                                     

  c\.         Short-term or transitional                                                       
              supported housing facility                                                       

  d\.         Units leased by project                      5        2                          
              sponsor/Project-based rental                                                     
              assistance                                                                       
              units**[23](#Update23)**                                                         

  e\.         Other housing facility                                                           
              (specify):                                                                       
  ----------- ------------------------------ ------------- -------- -------- -------- -------- --------

## 

### 3. Facility-Based Housing Expenditures

This portion of the APR asks for information on the number of
[households]{.underline} served in facility-based housing. Project
sponsors complete this by providing information in the aggregate for all
facility-based housing they provide. Master leased units should be
reported in Row d.

***NOTE:** Facility-based rental assistance is distinct from
tenant-based rental assistance in that facility-based assistance is
connected to a specific unit(s). Report only facility-based rental
assistance in this section.*

Figure 31 (see APR page 20)

  ---------------- ------------------------------ -------------------------- -------------------
  **Housing                                       **Number of                **Total HOPWA Funds
  Assistance                                      [Households]{.underline}   Expended during
  Categories**                                    Receiving HOPWA Assistance Operating Year by
                                                  from this project          this project
                                                  sponsor**                  sponsor**

  a\.              Leasing costs                                                  

  b\.              Operating Costs                                                

  c\.              Project-based Rental                                           
                   Assistance (PBRA) or Rental                               
                   subsidy for a unit owned (or                              
                   leased) by another agency                                 
                   [**24**](#Update24)                                       

  d\.              Other, if approved (Specify):                                  

  e\.              **Adjustment to eliminate      (     )                    
                   duplication (subtract)**                                  

  f\.              **Total Facility-Based Housing                                 
                   Assistance**                                              

  **Supportive                                                               
  Services                                                                   
  Provided by This                                                           
  Project Sponsor                                                            
  Agency to                                                                  
  Households\                                                                
  Receiving                                                                  
  Facility-based                                                             
  Rental                                                                     
  Assistance**                                                               

  g\.              **Total Facility-Based                                         
                   Supportive Services                                       
                   (unduplicated) provided by                                
                   this project sponsor**                                    
  ---------------- ------------------------------ -------------------------- -------------------

-   [Housing Assistance Categories]{.smallcaps}: Lists the type of
    facility-based housing assistance.

-   [Number of Households receiving HOPWA assistance from this Project
    Sponsor:]{.smallcaps}

> *Row a. Leasing costs:* Report the number of households assisted in
> facility-based units that were leased with HOPWA funds.
>
> ***Scenario:*** A project sponsor leases three units from a private
> landlord and pays for the lease with HOPWA funds. The project sponsor
> would report the number of households that were housed in these three
> units in the operating year.
>
> *Row b. Operating costs:* Report the number of households assisted in
> facility-based units that were operated with HOPWA funds in the
> operating year.
>
> ***Scenario:*** A project sponsor receives operating funds from the
> grantee to operate a 20-bed SRO facility. The project sponsor would
> report the number of households that were housed in these 20 units in
> the operating year.
>
> *Row c.*[**24**](#Update24)*Project-based Rental Assistance (PBRA) or
> Rental subsidy for a unit owned (or leased) by another agency:* Report
> the number of households assisted in facility-based units supported
> with HOPWA rental assistance in the operating year.
>
> ***Scenario:*** A project sponsor has an agreement with another local
> agency (owner/landlord) to set aside three units in their housing
> facility specifically for HOPWA participants. The HOPWA project
> sponsor places participants in the units, the participant pays 30
> percent of their monthly adjusted income toward rent and utilities,
> the project sponsor pays the remaining portion of the rent on the
> participant's behalf to the owner/landlord agency.
>
> *Row d. Other (if approved):* If another facility-based activity has
> been approved, specify what that activity is and report the number of
> households that received this type of HOPWA assistance in the
> operating year.
>
> *Row e. Adjustment to eliminate duplication:* Record the number of
> households that were counted in more than one row above.
>
> *Row f. Total Facility-based Housing Assistance:* Subtract Row e from
> the sum of Rows a--d and enter the number here.
>
> *Row g. Total Facility-based Supportive Services (unduplicated)
> provided by this project sponsor:* For the households reported in Row
> f, report the number of those that received HOPWA-funded supportive
> services in the operating year.

-   [Total HOPWA funds expended during the Operating Year by this
    Project Sponsor:]{.smallcaps}

> *Row a. Leasing costs:* Report the amount of HOPWA funds expended on
> facility-based leasing costs in the operating year.
>
> *Row b. Operating costs:* Report the amount of HOPWA funds expended on
> facility-based operating costs in the operating year. This does not
> include the cost of on-site supportive services which should be
> reported in row g.
>
> *Row c*.[**24**](#Update24) *Rental subsidy for a unit owned or leased
> by another agency OR project-based rental assistance:* Report the
> amount of HOPWA funds expended on the households assisted in
> facility-based rental units in the operating year.
>
> *Row d. Other (if approved):* If another facility-based activity has
> been approved, report the amount of HOPWA funds expended on the
> activity in the operating year.
>
> *Row e. Adjustment to eliminate duplication:* NO DATA REQUIRED. Funds
> do not have to be unduplicated.
>
> *Row f. Total Facility-based Housing Assistance:* Add Rows a--d and
> enter the total here.
>
> *Row g. Total Facility-based Supportive Services (unduplicated)
> provided by this project sponsor:* Report the amount of HOPWA funds
> expended on supportive services for all households in facility-based
> housing in the operating year. This should be the same as Row f.

Part 3. HOPWA Project Sponsor Information

## HOPWA Housing Project Certification of Continued Usage For Facility-Based Stewardship Units ONLY

This chapter covers page 21 of the APR:

-   For Stewardship Units that must comply with the 3- or 10-year use
    periods ONLY

**Stewardship Certification**

In the special circumstances where grantees are using HOPWA funds for
new construction, acquisition or rehabilitation of a building or
structure, are required to operate the facility to benefit
HOPWA-eligible persons for a minimum of ten years (or three years for
non substantial rehabilitation) although funds should be expended within
the first three years from the date of grant agreement. An APR must be
submitted for each operating year during which HOPWA funds are expended.
In addition, grantees must report on their continued stewardship of
these housing units by providing annual information on the continued use
of the building or structure for each year during the 10-year or 3-year
use period, even if no additional HOPWA funds were expended. The new APR
provides a short "stewardship" report form to be used when no additional
HOPWA funds are being used to operate these units.

During the initial period of up to three years for construction,
acquisition or rehabilitation, the grantee would report those activities
as asked for in other sections of the APR. If the grantee is responsible
for acquisition, rehabilitation, or construction and does not receive
any operating funds after the initial development period, they only need
to complete this Stewardship Certification.

This section requires general grant and contact information.
Clarification may be needed about the following information requested:

-   [HUD Grant Number:]{.smallcaps} Can be found on the signed grant
    agreement between the Grantee and HUD.

-   [Operating Year for this report:]{.smallcaps} Specify the dates of
    the operating year and which year of the grant cycle you are
    reporting for with this APR.

-   [Date Facility began operations:]{.smallcaps} Stewardship begins
    once the facility is put into operation, i.e. the first date of
    resident occupancy.

-   [Number of Units Receiving Housing Assistance with HOPWA
    funds:]{.smallcaps} The number of units created with HOPWA funds
    through construction, rehabilitation, or acquisition, that are
    subject to the 3- or 10-year use period as defined by the level of
    development activity the grantee is engaged in (see glossary for
    definition of substantial and non-substantial rehab).

-   [Amount of Leveraging from Other Sources Used during the Operating
    Year:]{.smallcaps} These are all non-HOPWA funds used for current
    operation of the Stewardship units.

Part 3. HOPWA Project Sponsor Information

## C. Supportive Services Only Programs

This chapter covers Part 3C (page 22) of the APR:

-   In the special circumstances where project sponsors are providing
    supportive services only, report on the activities and funds spent

### 1. Supportive Services

This section must be completed by grantees that provide supportive
services ONLY. The chart includes five sections, each relating to a
HOPWA-eligible supportive service activity. Each section will be
discussed separately.

Figure 32 (see APR page 22)

  ------------- -------------------------- -------------------------- -------------------
  **\                                      **Number of                **Total HOPWA Funds
  Supportive                               [Households]{.underline}   Expended during the
  Services\                                Receiving HOPWA Assistance Operating year by
  **                                       from this project          this\
                                           sponsor[25](#Update25)**   project sponsor**

  a\.           **Total Households                                         
                receiving Supportive                                  
                Services Only                                         
                (unduplicated)**                                      

  **Break-out                                                         
  of Supportive                                                       
  Services                                                            
  provided by                                                         
  this Project                                                        
  Sponsor                                                             
  Agency**                                                            

                **\                        **Number of Households     **Total HOPWA funds
                Supportive Services**      Receiving HOPWA Assistance Expended during the
                                           from this project          Operating year by
                                           sponsor**                  this\
                                                                      project sponsor**

  b\.           Adult day care and                                         
                personal assistance                                   

  c\.           Alcohol and drug abuse                                     
                services                                              

  d.\*          Case management/client                                     
                advocacy/ access to                                   
                benefits & services                                   

  e\.           Child care and other child                                 
                services                                              

  f.\*          Education                                                  

  g.\*          Employment assistance and                                  
                training                                              

  h\.           Health/medical/intensive                                   
                care services,\                                       
                if approved (Note: Client                             
                records must conform with                             
                24 CFR §574.310)                                      

  i\.           Legal services                                             

  j\.           Life skills management                                     
                (outside of case                                      
                management)                                           

  k\.           Meals/nutritional services                                 

  l\.           Mental health services                                     

  m\.           Outreach                                                   

  n\.           Transportation                                             

  o\.           Other (only if                                             
                HUD-approved):                                        
  ------------- -------------------------- -------------------------- -------------------

-   [Supportive Services]{.smallcaps}: Lists the types of supportive
    service activities.

-   [Number of **Households** Receiving HOPWA Assistance from this
    Project Sponsor:]{.smallcaps}[**25**](#Update25)

\***NOTE:** The use of HOPWA funds for activities reported in Rows d, f,
and g, triggers outcome reporting for these households on page 14.

> *Row a.* Report the total number of Households receiving any
> supportive services from this project sponsor. [This number should be
> unduplicated]{.underline}, therefore, count each household only once
> regardless of how many supportive services they received.
>
> *Rows b--o.* Report the number of Households receiving each kind of
> supportive service listed in Rows b*--*o. Households may be counted in
> more than one category; therefore, the sum of these rows will not
> necessarily equal the number reported in Row a.

-   [Total HOPWA Funds Expended during the Operating year by this
    Project Sponsor:]{.smallcaps}

> *Row a.* Report the total number of funds spent on supportive service
> provided by this project sponsor for the households listed. This does
> not include Housing Placement Activities or Administrative and
> Management Services.
>
> *Rows b--o.* Report the amount of funds spent on each kind of
> supportive service listed.

The second section of the chart asks for data on specific housing
placement activities only.

Figure 33 (see APR page 22): Housing Placement Assistance

  -------------- ------------------------- -------------------------- --------------------
  **\                                      **Number of                **Total HOPWA Funds
  Housing                                  [Households]{.underline}   Expended during the
  Placement                                Receiving HOPWA Assistance Operating year by
  Assistance                               from this project          this project
  Activities**                             sponsor**                  sponsor**

  p.\*           Housing Information                                       
                 Services                                             

  q.\*           Permanent Housing                                         
                 Placement Services                                   

  r\.            **Total Housing Placement                                 
                 Assistance**                                         
  -------------- ------------------------- -------------------------- --------------------

-   [Housing Placement Activities]{.smallcaps}: Housing Information
    Services and Permanent Housing Placement Services.

-   [Number of **Households** Receiving HOPWA Assistance from this
    Project Sponsor:]{.smallcaps} Report the number of household
    receiving each kind of housing placement assistance.

> Row p. Housing Information Services: Report the number of households
> receiving housing information services from this project sponsor in
> the reporting year.
>
> ***\*NOTE:** The use of HOPWA funds for activities reported in this
> row triggers outcome reporting for these households on page 14.*
>
> *Row q. Permanent Housing Placement Services:* Report the number of
> households receiving permanent housing placement services from this
> project sponsors in the reporting year. \****Note:** use of HOPWA
> funds for activities reported in this row triggers outcome reporting
> for these households on page 14.*
>
> ***NOTE:** The errata*[**26**](#Update26) *indicates that an
> "adjustment to eliminate duplication" line can be added*
>
> *between Rows q. and r. Grantees can insert this information where
> possible.*
>
> *Row r. Total Housing Placement Assistance:* Add Rows p and q and
> enter the total here.

-   [Amount of HOPWA Funds Expended during the Operating year by this
    Project Sponsor:]{.smallcaps}

> *Row p.* Report the amount of funds spent on housing information
> services provided by this project sponsor for the households listed in
> Column B, Row p.
>
> *Row q.* Report the amount of funds spent on permanent housing
> placement services by this project sponsor for the households listed
> in Column B, Row q.
>
> ***NOTE:** The errata*[**26**](#Update26) *indicates that an
> "adjustment to eliminate duplication" line can be added*
>
> *between Rows q. and r. Grantees can insert this information where
> possible.*
>
> *Row r. Total Housing Placement Assistance:* Add Rows p and q and
> enter the total here.

The third section of the charts requests data on administrative and
management services only.

*Figure 33 (see APR page 22)*

  ----- --------------------------------- -------------------------- ----------------
        **\                               **Number of                **Total HOPWA
        Administration and Management     [Households]{.underline}   Funds Expended
        Services**                        Receiving HOPWA Assistance during the
                                          from this project          Operating year
                                          sponsor**                  by this project
                                                                     sponsor**

  s\.   Resource Identification to                                        
        establish, coordinate, and                                   
        develop housing assistance                                   
        resources                                                    

  t\.   Project Outcomes/Program                                          
        Evaluation\                                                  
        (if approved)                                                

  u\.   Project Sponsor Administration\                                   
        (maximum 7% of total)                                        

  v\.   Other Activity (if approved in                                    
        grant agreement) Specify:                                    

  w\.   **Total Administration &                                          
        Management**                                                 

  x\.   **Total Expenditures (sum of                                      
        items a + r + w)**                                           
  ----- --------------------------------- -------------------------- ----------------

-   [Administrative and Management Services]{.smallcaps}: Lists the type
    of Administrative or Management Activity.

-   [Number of **Households** Receiving HOPWA Assistance from this
    Project Sponsor:]{.smallcaps}

> *Row s--w.* NO DATA REQUIRED. Households cannot be direct recipients
> of administrative activities.
>
> []{.mark}

-   [Amount of HOPWA Funds Expended during the Operating year by this
    Project Sponsor]{.smallcaps}:

> *Row s. Resource Identification to establish, coordinate and develop
> housing assistance resources (includes Technical Assistance in
> Community Residences):*\
> Report the amount of HOPWA funds expended on Resource Identification
> activities.
>
> *Row t. Project Outcomes/Program Evaluation (if approved):* Report the
> amount of HOPWA funds expended on project outcome or program
> evaluation activities.

**NOTE**: This applies ONLY to Competitive Grantees that were awarded
funds for additional program evaluation activities as approved by the
Office of HIV/AIDS Housing.

> []{.mark}
>
> *Row u. Project Sponsor Administration:* Report the amount of HOPWA
> funds spent on grant administration activities during the operating
> year.
>
> *Row v. Other Activity (if approved in grant agreement):* If another
> Administrative or Management Activity was approved, name the activity
> and report the amount of HOPWA funds expended.
>
> *Row w. Total Administration & Management:* Add Rows s--v and enter
> the total here.
>
> *Row x. Total Expenditures:* Add Rows a, r, and w and enter the total
> here.

# Part 4: Worksheet on Determining HOPWA Outcomes and Connections with HMIS

This chapter covers Part 4 (pages 23--26) of the APR[**27**](#Update27),
[**28**](#worksheet-on-determining-hopwa-outcomes-assessing-stable-and-temporary-housing-results-updated-5406):

-   Information on how to categorize and count households as stable or
    unstable by destination based on case management assessment and the
    related reasonable expectation of the outcome for the household

-   Listing of Homeless Management Information Systems (HMIS) universal
    data elements that may be used by HOPWA projects to help coordinate
    assistance

## Determining HOPWA Outcomes

Part 4 of the APR provides more detailed definitions of each of the
housing stability codes used in the HOPWA Performance Outcomes, Housing
Stability section, on page 12 of the APR. Grantees reported a housing
type or destination for each HOPWA household that received assistance
with tenant-based rental assistance, facility-based rental assistance,
and/or short-term rent, mortgage, or utility assistance, when they
exited the HOPWA program or at the end of the operating year if it's
expected that they'll continue into the next operating year. With that
information, grantees can now determine the percentage of assisted
households that are stable or unstable by using the housing stability
worksheet.[**28**](#worksheet-on-determining-hopwa-outcomes-assessing-stable-and-temporary-housing-results-updated-5406)

Remember for STRMU-assisted households that the current situation must
be carefully assessed through case management to determine and track
household stability in the most realistic manner. All households should
be assessed each time STRMU assistance is requested and as needed at the
end of the operating year. Households that exit the HOPWA program or
transition to any other kind of assistance should be reported in the
most appropriate category upon their exit. Household that are reasonably
expected to need continued support, whether they have received all or
only some portion of the allowable 21 weeks of assistance should be
reported in category 2, "Temporary Housing." Households that are
reasonably expected to have achieved stability after having received all
or only some portion of the allowable 21 weeks of assistance should be
reported in category 3, "Private Housing." The expectation is that these
households will be able to maintain independence and will not require
additional STRMU assistance. STRMU assistance is provided as a
homelessness prevention tool

**NOTE: A revised worksheet has been provided in Appendix
A.[*28*](#worksheet-on-determining-hopwa-outcomes-assessing-stable-and-temporary-housing-results-updated-5406)**
This worksheet does not need to be completed and submitted with the APR.
HUD will use data provided elsewhere in the form to review these outcome
results. The form is intended for grantee's internal use in determining
if they are meeting their stated outcomes in assisting households to
achieve housing stability.

Using the data on page 12 of the APR, grantees can plug those numbers
into the revised worksheet and determine percentages. Note that death is
considered a life event and is not included in the calculation to
determine stability

*Figure 34 (see APR page
23)*[**28**](#worksheet-on-determining-hopwa-outcomes-assessing-stable-and-temporary-housing-results-updated-5406)

  ------------------- ----------------- ---------------- ----------------
  **Type of Housing   **\[1\] Number in **\[2\] Number   **\[3\] Percent
  Assistance**        stable housing**  in unstable      Stable/total
                                        situations**     \[#1/(#1+
                                                         #2)\]**

  Tenant-based Rental (# remaining in   (1+2+7+8=#)\          
  Assistance          program plus                       
                      3+4+5+6=#)\                        
                                                         

  Facility-based      (# remaining in   (1+2+7+8=#)\          
  Housing Assistance  program plus                       
                      3+4+5+6=#)\                        
                                                         

  Short-term Rent,    (3+4+5+6=#)\      (1+2+7+8=#)\          
  Mortgage, and                                          
  Utility Assistance                                     

  Total HOPWA Housing                                         
  Assistance                                             
  ------------------- ----------------- ---------------- ----------------

## Connections with HMIS

The Homeless Management Information System (HMIS) is an electronic data
collection tool that facilitates the collection of information on
homeless individuals and families using residential or other homeless
assistance services. Congress directed HUD to implement HMIS for use by
Continuum of Care programs, service providers, and local and state
governments that target or serve homeless individuals and families. The
data will provide greater understanding of the characteristics and needs
of homeless persons and their service needs.

Because many HOPWA grantees service homeless persons and families, and
in attempt to make it easier for HOPWA grantees and project sponsors to
collect and report data, the HOPWA program integrated many of the
categories from the Universal Data Elements used in HMIS when revising
the APR forms. Integration with HMIS outcomes were also considered when
developing the HOPWA Housing Stability and Access to Care and Support
outcomes.

HOPWA-funded programs that target homeless persons are required to
participate in HMIS. HOPWA projects that assist persons who are homeless
but do not target this sub-population are not required to participate in
HMIS. However, such projects are encouraged to consider the benefits of
an HMIS in coordinating assistance for clients and in reporting to
funders. HOPWA grantees may find participation in HMIS is useful for a
number of reasons including: reducing the amount of data entry by
connecting systems; better understanding of characteristics of the
population served; creating easier access for clients by decreasing the
number of times information must be provided; preventing the duplication
of services and; easier access to data for reporting purposes.

Pages 24--26 of the APR provide a listing of the HMIS data elements that
have been incorporated into the APR or are recommended for use in HOPWA
programs. For additional information on HMIS, go to HUD's website:
<http://www.hud.gov/offices/cpd/homeless/hmis/index.cfm>

# Appendix A. HOPWA Technical Notes and Other Errata on Performance Reports 

Please use this guidance in conducting data collection and evaluation of
HOPWA programs under the new HOPWA reporting forms, issued earlier this
year. These provide comments on instructions and interpretations of
reporting elements.

Questions on these matters may be directed to the Office of HIV/AIDS
Housing at HOPWA@hud.gov

## HOPWA Annual Progress Report

**Measuring Performance Outcomes (form HUD-40110-C, Revised 1/2006);
technical notes updated 5/4/06**

> []{.mark}

1.  []{#Update1 .anchor}[APR Page 3]{.underline}: Definitions of *At
    Entry or Continuing* and *At Exit or Continuing*. While to two terms
    sound similar, the intent was to denote a housing status or
    assessment of clients *At Entry or Continuing from prior year*: and
    then to compare their housing status or assessment at the end of the
    grantee's operating year (or when the client left program support
    during that year). Grantees should read definition for *At Exit or
    Continuing* as meaning the household is expected to continue to
    receive the HOPWA support in the grantee's next operating year. Also
    see #11.

2.  []{#Update2 .anchor}[APR Page 7]{.underline}: Correct a term in
    item b. Special Needs to use the term *Individuals* Served with
    Housing Assistance for consistency with the instruction. This is
    also done for item c. Prior Living Situation in the column heading.

3.  []{#Update3 .anchor}[APR Page 9]{.underline}: Clarify that
    leveraging can included resident rent payments from TBRA programs as
    well as housing facility projects, see Row 5: "Resident rent
    payments in facilities *and/or Rental Units.*"

4.  []{#Update4 .anchor}[APR Page 10]{.underline}: In Rows 4 and 10,
    blackout and do not use the final cells in the Adjustment to
    eliminate duplication, for "Amount of Leveraged Funds Expended" of
    this table.

5.  []{#Update5 .anchor}Edit column headings above Row 9a for
    consistency; edit the final cell to read, "Amount of Leveraged funds
    Expended."

6.  []{#Update6 .anchor}If the same unit is assisted with HOPWA and
    non-HOPWA funds, enter the unit under both HOPWA and non-HOPWA
    columns.

7.  [APR Page 11]{.underline}: For Rows 12*--*21, the column headings
    continue from the prior page and can be added.

8.  []{#Update8 .anchor}Between Rows 13 and 14, a row could allow for an
    Adjustment to eliminate duplication.

9.  []{#Update9 .anchor}[APR Page 12]{.underline}: Refer to Housing
    Stability Worksheet. See attached guidance.

10. []{#Update10 .anchor}[APR Page 13]{.underline}: Access to Care and
    Support should be assessed for all households who benefit from HOPWA
    housing support, as noted in the title of the instruction, not
    limited to the type of service received. In addition, if a client is
    only benefiting from a type of supportive service, i.e. their
    housing is addressed from some other sources, these also would be
    assessed in this section, but under the chart in item c. The revised
    instructions are to read:

> **a. Support in conjunction with HOPWA-funded Housing Assistance.**
> Please report on the access to care and support for all households
> receiving HOPWA housing assistance. Report on the household status at
> program entry (or beginning of operating year for households
> continuing from previous year) and program exit (or end of operating
> year for households continuing services in the following operating
> year), if eligible individual living with HIV/AIDS accessed services.

11. []{#Update11 .anchor}Edit column headings to clarify the term
    continuing in the two contexts: At Entry or Continuing *from prior
    year*; At Exit or Continuing *to next year*. Also see #1.

12. []{#Update12 .anchor}The effectiveness of data collected in item b.
    Income table will be reviewed and may be deleted in future editions
    of this report.

13. []{#Update13 .anchor}[APR Page14]{.underline}: For the chart in item
    c, the column headings would apply to persons receiving HOPWA
    supportive services (not housing as noted in the instructions) and
    should read Number of Households receiving HOPWA-*funded Supportive
    Services*

14. Edit column headings to clarify the term continuing in the two
    contexts: At Entry or Continuing *from prior year*; At Exit or
    Continuing *to next year*. Also see #1.

15. []{#Update15 .anchor}[APR Page 16]{.underline}: In the row below Row
    a, the heading is corrected in referring to the total *number of
    Households*

16. []{#Update16 .anchor}Between Rows q and r, a row could allow for an
    Adjustment to eliminate duplication

17. []{#Update17 .anchor}In Row s, blackout the first cell, as no
    household data is needed for Resource Identification activities
    (just funds expended in this chart).

18. []{#Update18 .anchor}[APR Page 17]{.underline}: In item 1. TBRA,
    re-title Row e as Row d.

19. []{#Update19 .anchor}In item 2. Short-term Rent, Mortgage, and
    Utility Assistance, for Row b, report on the number of households
    assisted (from line a), that received mortgage assistance as a
    homeowner assisted with mortgage costs along with any utility
    assistance.

20. []{#Update20 .anchor}[APR Page 18]{.underline}: In the second chart,
    item 1b. Capital Development of Projects Only, one item was
    determined to not be needed data and no information needs to be
    collected under the column International Building Code Compliant --
    this idea was dropped from the standard CPD reporting framework.

21. []{#Update21 .anchor}The last column heading refers to HOPWA: Number
    years of affordability *for HOPWA-funded units.* For example, new
    construction of a 5-unit residence, would mean 50 years of
    affordability, as there is a 10-year required use period on this
    type of activity.

22. []{#Update22 .anchor}[APR Page 19]{.underline}: Note in reporting
    data, a community residence cannot be a single family home occupied
    by one household. The program definition requires that
    these...*shall be a multi-unit residence designed for eligible
    person...\[to provide a\]...lower cost residential alternative to
    institutional care and to prevent or delay the need for
    institutional care \[or\] to provide a permanent or transitional
    residential setting with appropriate services that enhances the
    quality of life for individuals who are unable to live
    independently.*

23. []{#Update23 .anchor}Clarify leasing references in Row d to include
    Units leased by project sponsor; *Master-leased* or Project-based
    rental assistance units

24. []{#Update24 .anchor}[APR Page 20]{.underline}: Edit Row c:
    Master-leased or Project-based rental assistance or Rental subsidy
    for a unit owned (or leased) by another agency.

25. []{#Update25 .anchor}[APR Page 22]{.underline}: In Row a, note that
    total *number of Households* receiving services may differ from
    numbers reported by type of service as the nature of the assistance
    differs by household any many household may receive more than one
    type of support.

26. []{#Update26 .anchor}Between Rows q and r, a row could allow for an
    *Adjustment to eliminate duplication*

27. []{#Update27 .anchor}[APR Page 23]{.underline}: Note the Worksheet
    has been replaced. See attached guidance. *Worksheet on Determining
    HOPWA Outcomes -- Assessing Stable and Temporary Housing Results,
    updated 5/4/06.*

## Worksheet on Determining HOPWA Outcomes Assessing Stable and Temporary Housing Results (updated 5/4/06)

**HUD will be reviewing data in achieving this national result under the
HOPWA performance indicator:** The percentage of HOPWA clients who
maintain housing stability, avoid homelessness and access care increases
through the use of annual resources with the goal that this reaches 80
percent by 2008.

**Grantees should compare their annual results against their own program
goals and this national program performance indicator.** This can be
done by reviewing the percent of their HOPWA households who are shown to
be residing in stable housing or in temporary arrangements that reduce
their risks of homelessness.

## Background on HOPWA Housing Stability Codes

**Unstable Emergency or Homeless Status**

1 = Emergency shelter or no housing destination such as places not meant
for habitation (e.g., a vehicle, an abandoned building, bus/train/subway
station, or anywhere outside).

**Short-term and Temporary Housing Arrangements**

2 = Temporary housing - moved in with family/friends or other temporary,
short-term arrangements, such as continued STRMU assistance, Ryan White
subsidy, transitional housing for homeless, and temporary placement in
institution (e.g., hospital, psychiatric hospital or other psychiatric
facility, substance abuse treatment facility or detox center)\*

\**NOTE:* *STRMU is considered a temporary arrangement that reduces the
risks of homelessness for a tenant or resident owner, and should be
reported as category #2, if there is a reasonable expectation that
additional STRMU support is needed or likely to continue into the next
program year and assist the household in avoiding homelessness.*

**Stable Permanent Housing/Ongoing Participation**

3 = Private Housing in the private rental or home ownership market
(without known subsidy other than STRMU, including permanent placement
with families or other self sufficient arrangements) with reasonable
expectation that additional support is not needed.

4 = Other HOPWA-funded housing assistance (not STRMU), e.g. TBRA or
Facility-based Assistance.

*NOTE: For some households, STRMU may address the temporary housing need
for a tenant or resident owner, and should be reported as category #3,
if there is an assessment and reasonable expectation that additional
STRMU support will NOT be needed or is unlikely to continue into the
next program year and the household will likely maintain its private
housing arrangement*

5 = Other subsidized house or apartment (non-HOPWA sources, e.g.,
Section 8, HOME, public housing).

6 = Institutional setting with greater support and continued residence
expected (e.g., residential or long-term care facility, hospital).

**Life Events**

7 = Jail /prison.

8 = Disconnected or disappeared from project support, unknown
destination or no assessments of housing needs were undertaken.

9 = Death, i.e., remained in housing until death. This characteristic is
not factored into the housing stability equation.

**OUTCOME ASSESSED:** The HOPWA assisted households were enabled to
establish and/or better maintain a stable living environment in housing
that is safe, decent, and sanitary, and to reduce their risks of
homelessness, and improve access to HIV treatment and other health care
increases through the use of annual resources with the goal that this
reaches 80 percent by 2008.

**OUTCOME INDICATOR** is the total as follows as assessed at the end of
each grantee program year (or when the household exited or had the last
contact with the program during that year):

**A. Assessments for STRMU assistance:**

**Stable Housing** is the sum of the number of households reported under
categories 3, 4, 5, and 6 who accessed assistance for some portion of
the permitted 21-week period and there is reasonable expectation that
additional STRMU support is **not** needed in order to maintain private
housing arrangements (as STRMU is a time-limited form of housing
support)**.**

**Temporary Housing** reported under category 2 should be used to
reflect on-going short-term or temporary efforts that help prevent or
reduce risks of homelessness. Include households who received STRMU
assistance for some portion of the permitted 21-week period and who will
most likely continue to receive this assistance in the next program
year, based on a reasonable understanding or assessment of their housing
arrangements.

**Unstable Situations** is the sum of the number of households reported
under categories 1, 7, and 8 that accessed assistance for some portion
of the permitted 21-week period during that program year and the
household is not maintaining a stable or temporary housing arrangement
that is likely to continue to need STRMU assistance into the next year.

B.  **Assessments for TBRA:**

**Stable Housing** is the sum of the number of households who (i) remain
in the housing and (ii) those who left the assistance as reported in
categories 3, 4, 5, and 6. **Temporary housing** is those households
reported under category 2. **Unstable Situations** is the sum of number
of households reported under categories 1, 7 and 8.

**C. Assessments for Facility-based housing assistance:**

**Stable Housing** is the sum of the number of households who (i) remain
in the housing and (ii) those who exited the program, as reported under
categories 3, 4, 5, and 6. **Temporary housing** is those households
reported under category 2. **Unstable Situations** is the sum of the
number of households reported under categories 1, 7, and 8.

**Worksheet on Percentage of Households (HHs) in Stable & Temporary
Housing**

+-----------+----------+-----------+---------+----------+----------+
| **Type of | **\[A\]  | **\[B\]   | **\[C\] | **\[D\]  | **\[E\]  |
| Housing   | Number   | Number of | Number  | Percent  | Percent  |
| Ass       | of HHs   | HHs in    | of HHS  | Stab     | Tem      |
| istance** | in       | temporary | in      | le/total | porary** |
|           | stable   | housing   | u       | \        |          |
|           | h        | with      | nstable | [#A/(#A+ | **housi  |
|           | ousing** | reduced   | situa   | B+C)\]** | ng/total |
|           |          | risk of   | tions** |          | \        |
|           |          | homel     |         |          | [#B/(#A+ |
|           |          | essness** |         |          | B+C)\]** |
+-----------+----------+-----------+---------+----------+----------+
| i\.       | (#       | (2=#)     | (1      |      %   |      %   |
| Ten       | r        |           | +7+8=#) |          |          |
| ant-based | emaining |           |         |          |          |
| Rental    | in       |           |         |          |          |
| A         | program  |           |         |          |          |
| ssistance | plus     |           |         |          |          |
|           | 3+       |           |         |          |          |
|           | 4+5+6=#) |           |         |          |          |
|           |          |           |         |          |          |
+-----------+----------+-----------+---------+----------+----------+
| ii\.      | (#       | (2=#)     | (1      |      %   |      %   |
| Facil     | r        |           | +7+8=#) |          |          |
| ity-based | emaining |           |         |          |          |
| Housing   | in       |           |         |          |          |
| A         | program  |           |         |          |          |
| ssistance | plus     |           |         |          |          |
|           | 3+       |           |         |          |          |
|           | 4+5+6=#) |           |         |          |          |
|           |          |           |         |          |          |
+-----------+----------+-----------+---------+----------+----------+
| iii\.     | (3+      | (2=#)     | (1      |      %   |      %   |
| S         | 4+5+6=#) |           | +7+8=#) |          |          |
| hort-term |          |           |         |          |          |
| Rent,     |          |           |         |          |          |
| Mortgage, |          |           |         |          |          |
| and       |          |           |         |          |          |
| Utility   |          |           |         |          |          |
| Ass       |          |           |         |          |          |
| istance\* |          |           |         |          |          |
+-----------+----------+-----------+---------+----------+----------+
| iv\.      |          |           |         |      %   |      %   |
| Total     |          |           |         |          |          |
| HOPWA     |          |           |         |          |          |
| Housing   |          |           |         |          |          |
| A         |          |           |         |          |          |
| ssistance |          |           |         |          |          |
+-----------+----------+-----------+---------+----------+----------+
| v\.       | N/a      | N/a       | N/a     | SUM of   |          |
| RESULT:   |          |           |         | Result   |          |
| Sum of    |          |           |         | by %     |          |
| stable    |          |           |         |          |          |
| and       |          |           |         |      %   |          |
| temporary |          |           |         |          |          |
| housing   |          |           |         |          |          |
| by        |          |           |         |          |          |
| p         |          |           |         |          |          |
| ercentage |          |           |         |          |          |
+-----------+----------+-----------+---------+----------+----------+

\*STRMU recipients who are not likely to need additional STRMU support
are reported as stable, such as category 3 private housing. If
additional STRMU assistance is likely to continue, report as category 2
temporary housing. Compare the sum of Column D and Column E with the
grantee's goal or goal by type of activity and the national goal of at
least 80 percent[]{#__RefHeading___Toc135502753 .anchor}

# Appendix B. The HUD Logic Model

Based on the specific reporting requirements of the HOPWA program, NOFA
grantees must complete an updated Logic Model with their APR. The annual
update will illustrate how the use of HOPWA resources resulted in
specific outputs, related client outcomes, and achievement of projected
benchmarks, consistent with the 3-year plan in your application.

As the applicant for the funds, competitive grantees initially submit a
Logic Model with their grant application and complete all but Columns 5
and 7. These two columns are completed as part of grantees' annual
performance reporting and provide a comparison of expected versus actual
outputs and outcomes. Part I of the APR asked for a narrative
description of the outputs and outcomes for the operating year.
Referring back to this section will give you a clearer understanding of
the information you will provide in the updated Logic Model. In the
narrative, you identified what the outputs and outcomes were for the
reporting period; this information can now be entered into Logic Model
Column 5, "Output Result," in the form of data, i.e., the number of
housing units or number of households assisted. In Column 7, "End
Results," provide the outcome data. If your application did not include
the required HOPWA outcome goals you must add these to your Logic Model.

As part of the Evaluation Process described in Column 9 of the Logic
Model, grantees should evaluate the data to determine how it compares
with the projected outputs and outcomes. If changes were made to your
evaluation plan, make updates to Column 9. If grantees find that they
have not been able to meet their projected outputs and outcomes this is
significant, and they should determine what factors caused this
disparity, i.e., business practices, data gathering methods, timelines,
data gathering tools, etc. The reasons for the disparities in planned
versus actual outputs and outcomes should be described in the Barriers
and Recommendations section of Part 1. The grantee should discuss what
changes will be made in order to meet their goals in the next reporting
period and should consider how this effort demonstrates effective and
efficient management of their program. Grantees are encouraged to meet
or adjust their goals in the next period and request technical
assistance as needed.

Since 2003, HUD used the Logic Model as a planning tool, which was
submitted as part of the NOFA application. In FY 2005, HUD required
performance reporting against the approved logic model incorporated into
the grant agreement. In FY 2006, HUD is moving to a standardized
"Master" Logic Model from which applicants will select needs,
activities/outputs, and outcomes appropriate to their programs from a
list provided. In addition, there will be Program Management Evaluation
Questions and a Return on Investment (ROI) Statement that grantees will
be required to report on as specified in the program NOFA. Information
and training materials will be provided as needed to support these
changes and can be found on HUD's website at:
<http://www.hud.gov/offices/adm/grants/nofa05/logicmodelfiles.cfm>

<table>
<colgroup>
<col style="width: 7%" />
<col style="width: 7%" />
<col style="width: 9%" />
<col style="width: 8%" />
<col style="width: 10%" />
<col style="width: 12%" />
<col style="width: 9%" />
<col style="width: 9%" />
<col style="width: 15%" />
<col style="width: 8%" />
</colgroup>
<thead>
<tr class="header">
<th colspan="6"><strong>Program Name:</strong> Example HOPWA
Program</th>
<th colspan="4"><strong>Component Name:</strong> Tenant-Based Rental
Assistance</th>
</tr>
<tr class="odd">
<th rowspan="2"><strong>Strategic Goals</strong></th>
<th rowspan="2"><strong>Policy Priorities</strong></th>
<th rowspan="2"><strong>Problem, Need, Situation</strong></th>
<th rowspan="2"><strong>Service or Activity</strong></th>
<th colspan="2"><strong>Benchmarks</strong></th>
<th colspan="2"><strong>Outcomes</strong></th>
<th rowspan="2"><strong>Measurement<br />
Reporting Tools</strong></th>
<th rowspan="2"><strong>Evaluation<br />
Process</strong></th>
</tr>
<tr class="header">
<th><strong>Output Goal</strong></th>
<th><strong>Output Result</strong></th>
<th><strong>Achievement Outcome Goals</strong></th>
<th><strong>End Results</strong></th>
</tr>
<tr class="odd">
<th colspan="2">1</th>
<th>2</th>
<th>3</th>
<th>4</th>
<th>5</th>
<th>6</th>
<th>7</th>
<th>8</th>
<th>9</th>
</tr>
<tr class="header">
<th colspan="2"><strong>Policy</strong></th>
<th colspan="2"><strong>Planning</strong></th>
<th colspan="2"><strong>Intervention</strong></th>
<th colspan="2"><strong>Impact</strong></th>
<th colspan="2"><strong>Accountability</strong></th>
</tr>
</thead>
<tbody>
<tr class="odd">
<td rowspan="3"><p><em>Choose the HUD Strategic Goal that applies to
your program and services.</em></p>
<p>2, 4</p></td>
<td rowspan="3"><p><em>Choose the HUD Policy Priority that applies to
your program and services.</em></p>
<p>1, 6</p></td>
<td rowspan="3"><p><em>General statement of need that provides the
rationale for the proposed service or activity. Describe who, what,
where, and magnitude.</em></p>
<p># of people at 80% AMI with HIV/AIDS paying more than 30% of their
monthly income toward rent and therefore are at risk of losing their
housing; # of people with HIV/AIDS who are homeless; evidenced through
local Consolidated Planning process.</p></td>
<td rowspan="3"><p><em>A mode of intervention to address stated
problem/need.</em></p>
<p>Provide housing case management; tenant-based rental assistance;
short-term rent, mortgage, and utility assistance to HOPWA-eligible
households.</p></td>
<td><h4
id="outputs-are-the-quantitative-s-measures-of-participation.-the-meaning-of-short-medium-and-long-term-mean-can-be-defined-by-the-grantee."><em>Outputs
are the <u>quantitative</u> (#s) measures of participation. The meaning
of short, medium, and long term mean can be defined by the grantee.</em>
</h4>
<h4 id="section-12"></h4>
<h4 id="short-term-yr.-1"><u>Short Term</u> Yr. 1</h4>
<p>Provide Intake, assmt. &amp; develop hsg plans for 30 households;
TBRA to 20 households; and STRMU to 10 households.</p></td>
<td><p><em>This column is left blank at first submission. Completed with
annual updates.</em></p>
<p id="section-13" class="heading"></p>
<p id="section-14" class="heading"></p>
<p id="section-15" class="heading"></p>
<p id="section-16" class="heading"></p>
<p id="short-term" class="heading">Short Term</p>
<p>16 households assisted with TBRA; 12 with STRMU.</p></td>
<td><p><em>A quantitative (#s) estimate of your program’s impact,
strongly connected to need statement.</em></p>
<p>30 HOPWA assisted households will obtain permanent supportive housing
and/or have been enabled to prevent homelessness.</p></td>
<td><h5 id="outputs-are">Outputs are</h5>
<p><em>left blank at first submission. Completed with annual
updates.</em></p>
<p>26 households assisted: 11 obtained permanent housing evidenced
through lease;</p>
<p>15 were enabled to prevent homelessness</p></td>
<td><p>a. <em>Tracking tools: May be case files; leases; client survey;
HMIS.</em></p>
<p>b. <em>Type of data storage:<br />
May be individual agency database; centralized database; hard case
files.</em></p>
<p>c. <em>Location of data storage: May be on-site server; on-site
files; off-site secure server.</em></p>
<p>d. <em>Frequency of data collection and reporting;<br />
by whom: May be project sponsors report quarterly, grantee annually to
HUD.</em></p>
<p>e. <em>Retrieval methods: May be manually; database
reports.</em></p></td>
<td><p><em>Identify the method used to evaluate your success in
achieving goals and outcomes. If not meeting these, evaluation should be
used as tool to adjust.</em></p>
<p>Annually grantee will meet with project</p></td>
</tr>
<tr class="even">
<td><h4 id="intermediate-term-yr.-2"><u>Intermediate Term</u> Yr. 2</h4>
<p>Provide case management &amp; hsg. planning; TBRA to 35 households;
STRMU to 15 households.</p></td>
<td><p><strong><u>Intermediate Term</u></strong></p>
<p>Completed at end of intermediate term.</p></td>
<td>50 households will obtain permanent supportive housing or have been
enabled to prevent homelessness.</td>
<td>Completed at end of intermediate term</td>
<td><em>a – e: Typically the same as above unless the outputs and
outcomes in the intermediate term require different measurement
reporting tools.</em></td>
<td>sponsors to review data, updated community info, waitlists,
satisfaction surveys, etc. and determine if the</td>
</tr>
<tr class="odd">
<td><h4 id="long-term-yr.-3"><u>Long Term</u> Yr. 3</h4>
<p>Case management &amp; hsg. planning; TBRA to 35 households; STRMU to
15 households.</p></td>
<td><strong><u>Long Term</u></strong> Completed at end of long
term.</td>
<td>Same as Intermediate Term.</td>
<td>Completed at end of intermediate term</td>
<td><em>a – e: Typically the same unless the outputs and outcomes in the
long term require different tools.</em></td>
<td>goals and objectives are in line with program and need.</td>
</tr>
</tbody>
</table>

## Logic Model Instructions

**[Program Name]{.smallcaps}**: The HUD funding program under which you
are applying. If you are applying for a component of a program please
include the Program Name as well as the Component Name.

**[Component Name]{.smallcaps}**: The HUD funding program under which
you are applying. **Note:** Bolded items are the goals and priorities
specific to the HOPWA program, although you may have additional.

*Column 1*: **[HUD's Strategic Goals]{.smallcaps}**: Indicate in this
column **the number** of the goal(s) that your proposed service or
activity is designed to achieve. HUD's strategic goals are:

1.  Increase homeownership opportunities

2.  **Promote decent affordable housing (main HOPWA program goal)**

3.  Strengthen communities

4.  **Ensure equal opportunity in housing (secondary HOPWA program
    goal)**

5.  Embrace high standards of ethics, management, and accountability

6.  Promote participation of grass-roots faith-based and other
    community-based organizations

**[Policy Priority:]{.smallcaps}** Indicate in this column **the
number** of the HUD Policy Priority, if any, your proposed service or
activity promotes. Applicants are encouraged to undertake specific
activities that will assist the Department in implementing its Policy
Priorities. HUD's Policy Priorities are:

1.  **Provide Increased Homeownership and [Rental Opportunities for Low-
    and Moderate-Income Persons]{.underline}, Persons with Disabilities,
    the Elderly, Minorities, and Families with Limited English
    Proficiency (main HOPWA reporting element)**

2.  Improving the Quality of Life in our Nation's Communities

3.  Encouraging Accessible Design Features

4.  Providing Full and Equal Access to Grass-Roots Faith-Based and Other
    Community-Based Organization in HUD Program Implementation

5.  Participation of Minority-Serving Institutions in HUD Programs

6.  **Ending Chronic Homelessness within Ten Years (if your program
    targets this population)**

7.  Removal of Barriers to Affordable Housing

*Column 2:* **[Problem, Need, or Situation]{.smallcaps}**: Provide a
general statement of need that gives the rationale for the proposed
service or activity.

*Column 3:* **[Service or Activity]{.smallcaps}**: Identify the
activities or services that you are undertaking in your work plan, which
are crucial to the success of your program. Not every activity or
service yields a direct outcome.

*Column 4 and Column 5:* **[Benchmarks]{.smallcaps}**: These columns ask
you to identify benchmarks that will be used measuring the progress of
your services or activities. *Column 4* asks for specific interim or
final products (called outputs) that you establish for your program's
services or activities. *Column 5* should identify the results
associated with the product or output. These may be numerical measures
characterizing the results of a program activity, service or
intervention and are used to measure performance. These outputs should
lead to targets for achievement of outcomes. Results should be
represented by both the actual number (#) and percentage (%) of the goal
achieved.

> *Column 4:* **[Benchmarks/Output Goal]{.smallcaps}**: Set quantifiable
> output goals, including timeframes. These should be products or
> interim products, which will allow you and HUD to monitor and assess
> your progress in achieving your program work plan.
>
> *Column 5:* **[Benchmark/ Output Result]{.smallcaps}**: Report actual
> result of your benchmarks. The actual result could be number of
> housing units developed or rehabilitated, jobs created, or number of
> persons assisted. Outputs may be short, intermediate or long-term.
> **(This section is not completed with the grant application.)**

*Column 6 and Column 7:* **[Outcomes]{.smallcaps}**: *Column 6 and
Column 7* ask you to report on your expected and actual outcomes --- the
ultimate impact you hope to achieve. *Column 6* asks you to identify
outcomes in terms of the impact on the community, people's lives,
changes in economic or social status, etc. *Column 7* asks for the
actual result of the outcome measure listed in *Column 6*, which should
be updated as applicable.

> *Column 6:* **[Outcomes/Goals]{.smallcaps}**: Identify the outcomes
> that resulted in broader impacts for individuals, families/households,
> and/or the community. For example, the program may seek to improve the
> environmental conditions in a neighborhood, increase affordable
> housing, increase the assets of a low-income family, or improve
> self-sufficiency.
>
> Proxy Outcome(s): Often direct measurement of the intended outcome is
> difficult or even impossible --- to measure. In these cases,
> applicants/grantees should use a proxy or surrogate measure that
> corresponds with the desired outcome. For example, improving quality
> of life in a neighborhood could be measured by a proxy indicator such
> as increases in home prices or decreases in crime. Training programs
> could be measured by the participant's increased wages or reading
> skills. The person receiving the service must meet eligibility
> requirements of the program.
>
> *Column 7*: [**Outcomes/Actual Result**:]{.smallcaps} Identify
> specific achievements of outcomes listed in *Column 6*. **(This
> section is not completed with the grant application.)**

*Column 8:* [**Measurement Reporting Tools**:]{.smallcaps}

> a\. List the tools used to track output or outcome information (e.g.,
> survey instrument; attendance log; case report; pre-post test; waiting
> list; etc);
>
> b\. Identify the place where data is maintained, e.g. central
> database; individual case records; specialized access database, tax
> assessor database; local precinct; other;
>
> c\. Identify the location, e.g. on-site; subcontractor; other;
>
> d\. Indicate how often data is required to be collected, who will
> collect it, and how often data is reported to HUD; and
>
> e\. Describe methods for retrieving data; e.g. data from case records
> is retrieved manually, data is maintained in an automated database.

These tools will be available for HUD review and monitoring and should
be used in submitting reporting information.

*Column 9:* **[Evaluation Process]{.smallcaps}**: Identify the
methodology you will periodically use to assess your success in meeting
your benchmark output goals and output results, outcomes associated to
the achievement of the purposes of the program, as well as the impact
that the work has made on the individuals assisted, the community, and
the strategic goals of the Department. If you are not meeting the goals
and results projected for your performance period, the evaluation
process should be used as a tool to ensure that you can adjust
schedules, timing, or business practices to ensure that goals are met
within your performance period.

# Appendix C. Glossary

**Adjustment for Duplication:** Refers to the number of households or
beneficiaries that received more than one type of assistance in a given
service category. The adjustment for duplication should provide an
unduplicated total.

**Administrative Costs:** Refers to costs for general management,
oversight, coordination, evaluation, and reporting. By statute, grantee
administrative costs are limited to three percent of total grant award,
to be expended over the life of the grant. Project sponsor
administrative costs are limited to seven percent of the total grant
award they receive, to be expended over the life of the grant.
***Note:** costs for staff to deliver services are part of the cost of
that service, not an administrative cost.*

**Anonymous Data:** Information where you do [not]{.underline} know who
provided the responses. See also Confidential Data below.

**At Entry or Continuing:[1](#Update1)** Indicates the household status
at initial entry into the program when eligibility and housing needs are
assessed or, the household status at the beginning of the operating year
for those households continuing from the prior year.

**At Exit or Continuing:[1](#Update1)** Indicates the household status
at the time of departure from the HOPWA program or, the household status
at the end of the operating year for those households continuing into
the next year.

**Baseline:** Data gathered to provide a comparison for assessing
program changes or impact.

**Benchmark:** Data used as a comparison or a standard of achievement
for a specific indicator or outcome.

**Beneficiary:** A beneficiary is any individual who received HOPWA
housing assistance during the operating year, and includes all members
of the household receiving assistance.

**Chronically homeless person:** A "chronically homeless person" is "an
unaccompanied homeless individual with a disabling condition who has
either been continuously homeless for a year or more **OR** has had at
least four episodes of homelessness in the past three years." For this
purpose, the term "homeless" means "a person sleeping in a place not
meant for human habitation (e.g., living on the streets) or in an
emergency homeless shelter." This does not include doubled-up or
overcrowding situations.

**Community Residence:[22](#Update22)** A community residence shall be a
multi-unit residence designed for eligible persons...\[to provide
a\]...lower cost residential alternative to institutional care and to
prevent or delay the need for institutional care \[or\] to provide a
permanent or transitional residential setting with appropriate services
that enhances the quality of life for individuals who are unable to live
independently.

**Compliance Monitoring:** Tracking and reporting information on what
and how much service a program delivers, the clients it serves, how much
money it expends, and, possibly, the outcomes it achieved, in relation
to what an organization has agreed upon, generally referring to
contractual arrangements made between an organization and its funder on
the use of funds.

**Confidential Data:** Information where you do know---or can find
out---who provided the responses, but you keep the information to
yourself.

**Data:** Information collected in a systematic way that is used to draw
conclusions about a program or its outcomes.

**Disabling condition:** A "disabling condition" is "a diagnosable
substance use disorder, serious mental illness, developmental
disability, or chronic physical illness or disability, including the
co-occurrence of two or more of these conditions." In addition, a
disabling condition may limit an individual's ability to work or perform
one or more activities of daily living. An HIV/AIDS diagnosis is
considered a disabling condition.

**Entered the program:** When the participant's eligibility and housing
needs are assessed.

**Evaluation:** The systematic application of social research procedures
for assessing the conceptualization, design, implementation, and utility
of health or social interventions.

**Extension:** In addition to the standard three-year grant term, an
**Extension APR** applies to grantees that requested and received the
one-year extension of their grant term from the HUD field office.

**Facility Based Rental Assistance:** Expenditures to support facilities
including community residences, SRO dwellings, short-term or
transitional facilities, project-based units, master leased units, and
other housing facilities approved by HUD, and supportive-services-only
facilities. Facility-based housing is attached to the unit, not the
participant. Assistance can only be provided to an eligible participant
while they reside in the assisted unit.

**Facility-Based Non-Housing:** Meeting or office space where clients
access case management or other services but no housing units are
located on site.

**Goal:** Broad statement of the ultimate aims of a program, generally
beyond the ability of one organization to achieve on its own.

**Grassroots organization:** A "grassroots organization" means an
organization that is headquartered in the local community to which it
provides services; and, (1) has a social services budget of \$300,000 or
less, or (2) has six or fewer full-time equivalent employees. Local
affiliates of national organizations are not considered "grassroots."

**HOPWA-eligible Person:** The person with HIV/AIDS who qualifies the
household for HOPWA assistance. This person may be considered "Head of
Household." When the APR asks for information on eligible individuals
please report on this person only. Where there is more than one person
with HIV/AIDS in the household, the additional PWA(s), would be
considered a beneficiary(s).

**Household:** A "household" means a single individual or a family
composed of two or more persons, for which household incomes are used to
determine eligibility and for calculation of the resident rent payment.
Caregivers and non-beneficiaries who resided in the shared unit are not
reported on in the APR. The term is used for collecting data on changes
in income, changes in access to services, receipt of housing information
services, and outcomes on achieving housing stability.

**Housing Stability:** See Part 4: Appendix (page 23) of the APR and the
updated Housing Stability Worksheets
[**28**](#worksheet-on-determining-hopwa-outcomes-assessing-stable-and-temporary-housing-results-updated-5406)
for definitions of stable and unstable housing situations.

**Indicator:** The specific, measurable information that will be
collected to track success of an outcome. Another commonly used phrase
is "performance measure."

**Instrument:** A tool used to collect data, including survey
questionnaires, interview guides, observational checklists, and written
record extraction forms.

**Multiple Diagnosed Issues:** A disease or condition, such as serious
mental illness or substance abuse, co-existing with risk of homelessness
for persons living with HIV/AIDS.

**Non-Facility-based Housing Assistance:** HOPWA housing expenditures to
support tenant-based rental assistance or Short-term Rent, Mortgage, and
Utility Assistance (STRMU).

**Non-HOPWA-leveraged sources:** Non-HOPWA-leveraged resources refers to
cash resources separate from the HOPWA grant award, and may include:
CDBG, HOME, ESG, SHP, S+C, SRO Mod Rehab, Housing Choice Vouchers
(Section 8), PHA units, Supportive Housing for Persons with
Disabilities/Elderly (Section 811/202), Low Income Housing Tax Credits
(LIHTC), Historic Tax Credits, USDA Rural Housing Service, Ryan White
CARE Act programs, other federal programs at HHS, VA, DOL, etc, state
funds, local government funds, and private philanthropy. While other
HOPWA funds may be used in conjunction with this grant, the amounts are
[not]{.underline} counted as leveraging for purposes of the grant
application selection or criteria, and performance is reported under the
applicable HOPWA grant.

**Non-substantial Rehabilitation:** Rehabilitation that involves costs
that are less than or equal to 75 percent of the value of the building
after rehabilitation.

**Objective:** A specific, measurable accomplishment within a specified
timeframe.

**Operating Costs:** Applies to facility-based housing only, for
facilities that are currently open. Operating costs can include
day-to-day housing function and operation costs like utilities,
maintenance, equipment, insurance, security, furnishings, supplies and
salary for staff costs directly related to the housing project but not
staff costs for delivering services.

**Outcome:** The changes in the lives of individuals, families,
organizations, or the community as a result of this program; benefit for
participants during or after their involvement in a program; the impact
of the program on the people it serves.

**Outcome Assessed \[in HOPWA APR and CAPER\]:** The HOPWA-assisted
households that have been enabled to establish or better maintain a
stable living environment in housing that is safe, decent, and sanitary,
(per the regulations at 24 CFR 574.310(b)) and to reduce the risks of
homelessness, and improve access to HIV treatment and other health care
and support with the goal that this result increases through use of
annual resources to be achieved by 80 percent of all HOPWA beneficiaries
by 2008. ***Note:** this is included in the Logic Model Column 6, and
can be described in greater detail in the narrative portion of part 1 of
the APR.*

**Outcome Evaluation:** Systematic examination of the impact of the
program and what resulted for the participants, clients, consumers, or
customers. Another commonly used phrase is "summative evaluation."

**Output:** The product delivered or the unit of service provided by the
program, usually described numerically, such as number of housing units
developed, number of people served, or number of hours of service
delivered. This is how HOPWA programs measure the 3 types of housing
reported on page 10 of the APR.

**Output Assessed \[in HOPWA APR and CAPER\]:** Output refers to the
number of units of housing/households assisted during the year, as
measured by the annual use of HOPWA funds.

**Outcome Measurement:** A systematic way to assess the extent to which
a program has achieved its intended results; generally used in the
not-for-profit world.

**Operating Year:** The operating year is the 12-month period in which
grantees carry out HOPWA projects and the related activities established
in their HUD-approved Consolidated Plan/Action Plan(s). The information
contained in this APR should reflect one operating year of the grantee's
report. Project sponsor accomplishment information must reflect the same
time period as the grantee's operating year and APR dates. New grantees
have some flexibility in setting the dates of operating years. A grantee
of a competitively‑awarded grant may set the operating start date for
its program on a date up to four months following the date of the
signing of the grant agreement. Any change requires the approval of HUD
by amendment, such as an extension for one additional year of operation.
A renewal grant start date would be coordinated with the close out of
the existing grant.

**Permanent Supportive Housing:** Housing in which the eligible person
has a continuous legal right to remain in the unit and which provides
the eligible person ongoing supportive services through qualified
providers.

**Permanent Housing Placement:** A supportive housing service that
involves costs associated with helping eligible persons establish a new
residence where ongoing occupancy is expected to continue, including
rental application fees, related credit checks and reasonable security
deposits necessary to move persons to permanent house, provided such
deposits do not exceed two months of rent. Costs do NOT include other
forms of move-in support, such as essential housing supplies, smoke
alarms, standard furnishings, minor repairs to the unit, and other
incidental costs.

**Project Sponsor:** Any qualified nonprofit organization or
governmental housing agency that receives funds under a contract with
the grantee to carry out eligible HOPWA activities.

**Program Logic Model:** A representation of the linkages between the
inputs or resources available to a program, the activities or services
carried out, the outputs of the program, and outcomes anticipated for
the people participating in the program.

**Qualitative Data:** Descriptive or subjective information provided in
narrative terms.

**Quantitative Data:** Numerical information gathered in a structured
way.

**Rehabilitation:** The improvement or repair of an existing structure,
or an addition to an existing structure that does not increase the floor
area by more than 100 percent.

[]{.mark}

**Related Support from a Non-HOPWA Source:** Non-HOPWA cash resources
used as leveraging for HOPWA eligible activities. See also
Non-HOPWA-leveraged sources.

**Short-term Rent, Mortgage, and Utility Assistance (STRMU):** A housing
subsidy provided to mortgagers or renters in their current place of
resident for assistance with rent, mortgage or utilities for a period of
up to 21 weeks.

**Stewardship Unit:** Facility-based housing units developed with HOPWA
funds, but have no current operations or other HOPWA funds used in
operating, and are subject to 3- or 10-year use periods.

**Substantial Rehabilitation:** Rehabilitation that involves costs in
excess of 75 percent of the value of the building after rehabilitation.

**Tenant-Based Rental Assistance (TBRA):** A housing subsidy provided to
the eligible participant for use on the open rental market where the
tenant holds a lease with a private landlord. The participant may use
the subsidy in any FMR- and HQS-eligible unit.

**Unduplicated Count:** A household, individual, or unit is counted only
once.

**Validity:** The accuracy of information collected.

# Appendix D. Frequently Asked Questions

**How were the three outcomes for HOPWA-funded programs selected?**

During the 2003 HOPWA Grantees Meeting in Washington, D.C., a
facilitated discussion with grantees and project sponsors identified
which outcomes made the most sense and how best to measure them. With
this information, the Office of HIV/AIDS Housing began a negotiation
process with HUD and OMB, which resulted in the selection of the three
outcomes identified for HOPWA-funded programs.

**What are the "supportive services" referenced in the second outcome?**

Supportive services can include:

-   Adult day care and personal assistance

-   Alcohol and drug abuse services

-   Case management/client advocacy/access to benefits and services

-   Childcare and other child services

-   Education

-   Employment assistance and training

-   Health/medical/intensive care services

-   Legal services

-   Life skills management

-   Meals/nutritional services

-   Mental health services

-   Outreach

-   Transportation

**Why isn't data collected on the third outcome, "reducing risk of
homelessness"?**

The first two outcomes contribute to achievement of the third one.
Unstable housing and limited access to needed services put people at
risk of homelessness. Thus, if individuals have more stable housing, and
if they have better access to health care and other supportive services,
the likelihood of their becoming homeless will be less. Also, while
there are a number of ways to measure the reduced risk of homelessness,
none are necessarily more appropriate for AIDS housing programs than
measuring housing stability and access to services.

**Where did the categories for Prior Living Situation come from?**

In attempt to make it easier for grantees and project sponsors to
collect and report data, HOPWA adopted the categories from the Universal
Data Elements used in the Homeless Management Information System (HMIS).

**Is the Housing Stability
worksheet[28](#worksheet-on-determining-hopwa-outcomes-assessing-stable-and-temporary-housing-results-updated-5406)
optional?**

HOPWA does not need grantees to provide the summary information found in
the worksheet since it can use the data from the other charts in
grantees' reports to generate a summary report on housing stability for
HUD and Congress. The worksheet is intended to assist grantees with
determining their progress in meeting outcome goals.

**How were the Stable Housing vs. Unstable Situation categories used in
the optional worksheet determined?**

Following discussion with HUD and other stakeholders, HOPWA made the
determination regarding which housing categories would be considered
Stable and Unstable.

**What is the reasoning behind the measures for the Access to Care and
Supportive Services?**

Grantees and project sponsors involved in the 2003 HOPWA meeting
identified contact with case managers and primary health care providers,
among many other measures, as the most reasonable indications of Access
to Care and Supportive Services for people with HIV/AIDS. They are
considered "proxies" that stand in place of a more direct measure of
increased access to service. Tracking a beneficiary's need for and exact
use of services prior to and during involvement with a program requires
considerable recording keeping. While this may be necessary for a
program sponsor in order to access service funding for their clients,
summarizing the data across all beneficiaries and reporting it for HOPWA
was considered too difficult and burdensome.

**Why are questions included about beneficiaries receiving jobs?**

With the changing nature of HIV/AIDS and the possibility that
beneficiaries will be in need of and seeking employment, some project
sponsors have added this service to their programs. It is one means to
learn whether project sponsors are helping beneficiaries gain access to
services they need.

**Why is reporting on Access to Care and Support requested for only some
of the supportive services?**

Per the errata of 5/4/06 outcomes on Access to Care and Support should
be reported for households that receive any supportive
service.[**10**](#Update10)

**Why is case management not required for all HOPWA-funded programs?**

The HOPWA regulations specify that supportive services must be provided
in conjunction with HOPWA-funded housing. Supportive services, including
case management activities should be provided as part of an
Individualized Service Plan developed for the HOPWA participant that is
designed to meet their specific needs. Each participant's needs will
differ as will their Individualized Service Plan and need for case
management.

**When should the annual re-assessment be conducted?**

The choice about the timing for the annual re-assessment is up to the
grantee and project sponsors. It can be done at the end of the program
year for which HOPWA funds are being used. It can be done at the end of
the calendar year or the end of the fiscal year. It can be done at the
end of each beneficiary's year, on the anniversary date of his/her entry
into the program. The summary of all beneficiaries, however, is reported
at the end of the program year for which HOPWA funds are being used.

**What about beneficiaries who exit the program and then return?**

Many project sponsors have adopted the practice of identifying
beneficiaries as Active, Inactive, or Exited. The latter category is
used when the beneficiary has formally left the program, moved to
another state or community, or been Inactive for some specified period
of time, say one year. If an individual were to re-enter the program
after being considered Inactive, or for that matter after being
considered Exited, his/her Active status could be reinstated and the
client ID# retained. The project sponsor reports only on beneficiaries
who are Active and those who Exited during the program year.

**Are we required to do follow-up with beneficiaries who leave our
program?**

No. It can be very useful in determining the longer-term effects of your
program on beneficiaries, but it does require additional time and
effort, likely beyond the resources available for APR/CAPER reporting.

**What about the confidentiality of beneficiary information?**

Protecting the privacy of beneficiaries is essential. Data collection
must be conducted with appropriate safeguards to ensure confidentiality
of individuals. New regulations have re-enforced the importance of
confidentiality, specifically with regard to health information.
Respecting the rights and privacy of beneficiaries and protecting them
from threat or harm should be paramount in outcome measurement work. To
learn more about confidentiality, look for additional resources on AIDS
Housing of Washington's web site:
[http://www.aidshousing.org](http://www.aidshousing.org/)

**Are there shorter-term outcomes that could be measured for
beneficiaries?**

There certainly are many other outcomes that could be measured,
including short-term ones. For example, a shorter-term outcome related
to housing stability may be "increased housing readiness for
beneficiaries" or "increased financial management skills" or "increased
ability to pay housing-related expenses." For further information on
creating outcome chains with short, intermediate, and longer-term
outcomes, look for additional resources---including the publications,
*Tools for Outcome-Based Evaluation of HOPWA-Funded Programs*, *Tools
for Outcome-Based Evaluation of HOPWA Formula Grantees*, and *Creating
Outcome Chains*---on AIDS Housing of Washington's web site:
[http://www.aidshousing.org](http://www.aidshousing.org/)

[]{#_Appendix_A._HOPWA .anchor}