6525.1 REV-1

Appendix 2

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Numbering System for Grants Made Under or in Conjunction with

the Community Development Block Grant Program

All grants are to be numbered in accordance with the below procedure

I. Initial Letter Identification

A - Appalachian Regional Commission Funds

B - Community Development Block Grant Program (Including UDAG)

E - Economic Development Administration Funds, Title X Job

Opportunity Program

T - Economic Development Administration, Title V Commission Funds

II\. Fiscal Year Identification

The last two digits of the fiscal year of the grant appropriation

should be used. The fiscal year identifier must reflect the

fiscal year source of funds and not the year in which the grant

approval takes place. Action Grant Applications are assigned a

fiscal year of 00 (zero, zero). The prolonged negotiations of

the selection process and the contract procedures make the

determination of fiscal year source of funds impossible until the

execution of the Grant Agreement by HUD. The appropriate Field

Offices will be informed of the fiscal year identifier by the

Grant Agreement.

III\. Identification of Grant Type

MC Metro City

UC Urban County

HS Hold Harmless (non-formula) metropolitan areas (inside

SMSA)

HN Hold Harmless (non-formula) nonmetropolitan areas (outside

SMSA)

DS Small City Program metropolitan areas (inside SMSA)

DN Small City Program nonmetropolitan areas (outside SMSA)

DH HUD Administered Grant

DC State Administered Program

AA Action Grant large city-urban county

AB Action Grant small city

UR Financial Settlement Grant

SA Secretary\'s Discretionary - Areawide

SD Secretary\'s Discretionary - Disaster

SI Secretary\'s Discretionary - Innovative

SK Secretary\'s Discretionary - Technical Assistance

SN Secretary\'s Discretionary - New Community

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6525.1 REV-1

Appendix 2

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SQ Secretary\'s Discretionary - Inequities

SR Secretary\'s Discretionary - Indians

ST Secretary\'s Discretionary - Territories

SP Secretary\'s Discretionary - Special Projects

FS \"Freestanding\" Housing Assistance Plan (See Section VII

below)

IV\. State Code

CDBG

\-- Federal Standard two digit numeric code for the state in

which the grantee is located.

V. Serial Number

\-- The number is assigned sequentially within a state beginning

with 0001 for each grant type identified above except as

noted below.

\-- States having multiple area offices should be allocated a

block of numbers for each area office in the state to

prevent duplication of numbers. This allocation should be

done by the regional offices prior to the time funds are

assigned.

\-- The number assigned to a unit of government for entitlement

or for a multiple year comprehensive grant will normally

remain the same for all years. (The fiscal year identifier

will separately identify individual grants made for each

fiscal year source of funds).

\-- When changes in grant type occur, (such as when a hold harmless

entitlement community located outside an SMSA becomes

located within a newly created SMSA), the third and fifth

sections of the grant number are to be changed. For example,

the grant type HN must be changed to MC, and a serial number

not previously used should be assigned to that application

in order to avoid duplicate grant numbers.

\-- Joint applications should be assigned only a single serial

number regardless of the number of applicants.

\-- Normally numbers are reassigned each year (except for

Entitlement and multi-year comprehensive grants) starting

with the basic beginning number for an office.

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6525.1 REV-1

Appendix 2

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\-- All grants made with reallocated funds must begin with the

number \"9\".

Reallocated numbers should be assigned sequentially

within a state beginning with 9001. States having multiple

area offices should be allocated a block of numbers for

each area office by the regional office.

\-- Grants made with a combination of new funds and reallocated

funds must bear two separate serial number identifiers.

The normal serial number will be assigned to that portion

stemming from funds initially allocated for that grant

purpose. The portion funded using monies available because

of reallocation will have a serial number beginning with 9.

Action Grants:

\-- The number is assigned sequentially within a state beginning

with 0001. Serial numbers should not be reassigned in

successive years. This prevents the possible assignment

of duplicate numbers resulting from a Headquarters change

of the fiscal year identification portion of the grant number.

Communities meeting the unique Indian eligibility provisions of

the program are assigned a number in the 6000 series.

\-- States having multiple Area Offices should be allocated a

block of numbers for each Area Office in the state to prevent

duplication of numbers. This allocation should be done by the

Regional Office prior to the time funds are assigned.

For ease of identification, a dash should be placed between each

of the five sections in the grant number.

VI\. Timing for Assignment of Grant Numbers

\-- Establishment of fund reservation based on determination of

entitlement: Metro City(MC); Urban County (UC); and Hold

Harmless (non formula) communities within and outside an

SMSA (HS and HN).

\-- Receipt of Application: Action Grant (AA,AB) and Secretary\'s

Discretionary Fund (SA, SN, SI, SK, SR, ST SD, SP, SQ).

\-- Receipt of Statement of Use - all others.

VII\. \"Freestanding\" Housing Assistance Plans

HUD expects to approve a number of \"freestanding\" housing assistance

plan (HAP\'s) which may or may not be associated with Block

Grant applications. Although no grant funds will be associated

with approved \"freestanding\" HAP\'s the data contained in this

plan will be retained in the CPD HAP information system thus,

requiring a Community Development Block Grant five section number.

For these cases, use the initial letter identifier \"B\" and the

grant type identifier \"FS\".

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6525.1 REV-1

Appendix 2

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For the fiscal year portion, use the fiscal year in which the

HAP is approved. The other two sections should be numbered

according to the instructions set forth above.

VIII\. Examples of using the above described numbering system are

shown below:

A metro city (formula) city in a metropolitan area,

in the state of Connecticut, twelfth grant, funds

for fiscal year 1979.

B-79-MC-09-0012.

A large city UDAG Project in the State of New York with a

serial number of -0170 for which the UDAG funds from the

fiscal year 1982 appropriation were used.

B-82-AA-36-0170.

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