AES Questions:

**What is the term for a routed transaction?**

A routed transaction is a transaction where the freight forwarder does
not work for the exporter. Rather the consignee has control of the
shipment and the power of attorney is also from the consignee.

**Can you please explain Option 2 and Option 4?**

Option 2 -- the filing option that requires the filer to submit ALL
shipment information prior to departure.

Option 4 -- filing option that allows approved USPPIs to file post
departure (up to 10 days after export ships). This option is currently
closed but will reopen for new applicants with full mandatory.

The value description under commodities in AESPclink represents exactly
what? Is it the price on the invoice plus freight and other costs, or is
the value different?

The value requested is the value plus the cost to ship the goods to the
point of export from the US, usually estimated around 3% of the value of
the goods. The transportation costs once the shipment has left the US is
NOT included.

**What is the difference between AESDirect and AESPclink?**

AESDirect is the online version, it allows for filing agents and
exporters to create shipment and submit the information online. Unlike
PCLink, the filer must be connected to the Internet while filing and
submitting the information. All code tables are automatically updated.

AESPClink allows the filer to be OFF line when creating the shipment.
The filer must then connect to the Internet when he/she is ready to send
the shipment (or shipments) to AES. Unlike AESDirect, the filer must
periodically update the tables in AESPClink by connecting to the
Internet and going to TOOLS, AES code tables, update. This system can be
downloaded from [www.aesdirect.gov](http://www.aesdirect.gov/) or a CD
can be requested.

**The Profiles option in AESPclink allows a company to do what?**

The profiles section allows the company to create templates of freight
forwarders, exporters, and consignees. This enables the filer to select
the company profile from the list of templates typing the information
into the shipment record each time.

**We have a company who fills out portions of the SED, then they send it
to a freight forwarder to finish the SED. Basically they have a
Columbian client who buys the goods, but has our client send them to
Miami prior to departure and the FF in Miami requires our client to send
a partially**

**filled out SED. Using AES is the way they are currently filling out
their SED\'s possible? Or, will the FF in Miami be responsible for the
SED?**

It is not possible with AES to submit partial information, nor is it

possible to forward the partially filled AES shipment to another filer

because the IDs, security codes, etc, are different. What the company

could do is fill out the information on paper for the Freight Forwarder
in

Miami to enter into the computer. This would enable the information to
be

easily found. The other option is for the company to receive all the

shipment information and fill out the complete AES shipment, add the ITN
or

XTN to the invoice for proof of filing.

**Where on the bill of lading do you put the XTN number?**

There isn\'t a specific area that the bill of lading, you want to make
sure that the exemption statement is legible and easily found.

**What is the SED Exemption Statement?**

Check out this letter on the exemption statement. Usually the exemption
is written \"NO SED REQUIRED FTSR 30.55(h)(or any other regulation from
the FTSR or the CFR).\" This statement is used when an SED is not
required, for example, for a low value shipment (FTSR 30.55h). It also
refers to a shipment that has used AES instead of the paper SED. In this
case a filer would put \"AES\" followed by the filer ID and shipper
reference number (XTN)or the ITN number.

Are companies still responsible to save their paperwork for five years
via actual paper copies? In the AES July, 2003 newsletter (page 2, cont.
on 8) the newsletter describes AES and the archives. Does this mean that
for five years a company\'s shipments are filed under the archives of
AES?

Each filer must have record of their shipments for five years. AESDirect
filers do not have to keep paper copies because the AESDirect stores 1
year in the Shipment Reporting Service and then the next 4 past years in
archives.

However, I have about 50 consignees as well as a couple of freight
forwarders set up in AESDirect. Can I download these to use in PCLink?

It is actually not possible to export profiles from AESDirect and save
them in AESPCLink due to the format by which they are saved in the
application. But, someone could go into PCLink and pull shipments that
have been submitted using AESDirect and save the profiles from that
shipment into the system.

**First, a client stated that he is trying to send a year 1900 Colt**

**Peacemaker, replica handgun. He went through the state department and
they said that his product is NLR, but gave him an exemption statement.
This statement is 123.17**

**He tried sending this via AES, but with NLR it doesn\'t allow for a
DDTC**

exemption statement?

AESPcLink should allow for the exemption statement (License Type S00:

License Exemption Statement, DDTC Exemption Statement 123.17A/B/C/D/E).

Unfortunately, AESPcLink is formatted to also ask for a registrant\'s
number for any and all State Department shipments (whether licensed or
exempt) due to the State departments requirements for AES. BUT, State
does not give registrants code for shippers/exporters of exempt
shipments. We are currently working with Customs and State to elevate
this problem.

Until this problem is fixed, the exporter has 2 options for State

Department Exempt Shipments:

1\) If they have a freight forwarder and they are registered with State,

they can use the freight forwarders registrant code for this shipment.

2\) If self-filing (USPPI), file via paper SED. If the Customs port
raises any questions on this shipment to Kim Compton at Customs (she is
an AES Representative for Customs) at 703.921.7466.

**If a company has a licensed shipment, but not a license from the
State**

**Dept, how do they file? If a company either has a license from BIS or
OFAC,**

**is filing the same?**

Other licensed shipments (other than State) are filed the same way
(under

the Commodity Section). Once you have selected a license type (C =

Commerce Licenses / BIS, S = State Licenses, N = Nuclear Regulatory

Commission Licenses, T = OFAC, OPA = Other Partnership Agency License
Not

Listed), the needed fields will populate to allow the filer to submit
the

required information.

**Is the information you input into AESPclink (profiles, templates, etc)
stored on your hard drive, or on the net? And, if they are stored on
your hard drive, does that mean if my computer crashes I will lose
everything in AESPclink?**

The profiles and templates created in PCLink are saved on the computer
hard drive. Because they are not saved on the net they will be lost if

something happened to the hard drive. The only thing that could be done
is that they could pull the sent records from AES and resave them (but
this may end up taking more time than re-entering the information).