-----------------------------------------------------------------------
  **Part I:  Capital Asset Plan and Business Case (All Assets)**

  -----------------------------------------------------------------------

  --------------------- --- ----------------------------------------------
                             

  **Agency:**               **Department of the Interior **

  **Bureau:**               **Bureau of Indian Affairs **

  **Account                 **000-00-00-0000-0 **
  Identification            
  Code:**                   

  **Program Activity:**     **Nationwide School Administration System **

  **Name of Project:**      **School Statistics Initiative (SSI) **

  **Unique Project          **01076012601103000 **
  Identifier:** (IT         
  only)\                    
  (See Section 53.7)        

  **Project Initiation      **10/01/1997 **
  Date:**                   

  **Project Planned         **09/30/2013 **
  Completion Date:**        

  **This Project is:**      **Planning **
  --------------------- --- ----------------------------------------------

  ---------------------------------------------- --- ----------------------
                                                      

  **Project/useful segment is funded?:**             Incrementally  

                                                     

  **Was the project approved by OMB for previous     No  
  Year Budget Cycle?:**                              

                                                     

  **Did the Executive/Investment Review              No  
  Committee approve funding for This project         
  this year?:**                                      

                                                     

  **Did the CFO review the cost goal?:**             Yes 

                                                     

  **Did the Procurement Executive review the         Yes 
  acquisition strategy?:**                           

                                                     

  **Is this investment included in your              No  
  agency\'s annual performance plan or multiple      
  agency annual performance plan?:**                 

                                                     

  **Does this project support homeland security      
  goals and objectives, i.e., 1) improve border      
  and transportation security, 2) combat             
  bio-terrorism 3) enhance first responder           
  programs; 4) improve information sharing to        
  decrease response times for actions and            
  improve the quality of decision making?**          

                                                     

  **Is this project information technology (See      Yes 
  Section 53 for definition)?**                      

  **For information technology projects only:**       

  **  a. Is this Project a Financial Management      No  
  System (see section 53.2 for a\                    
    definition)**                                    

  **    If so, does this project address a FFMIA      
  compliance area?**                                 

  **    If yes, which compliance area?**              

                                                     

  **  b. Does this project implement electronic      Yes 
  transactions or record keeping that is covered     
  by\                                                
    the Government Paperwork Elimination Act         
  (GPEA)?**                                          

  **     If so, is it included in your GPEA plan     No  
  (and does not yet provide an\                      
       electronic option)?**                         

  **     Does the project already provide an          
  electronic option?**                               

                                                     

  **   c.Was a privacy impact assessment             
  performed for this project?**                      

                                                     

  **   d. Was this project reviewed as part of       []{.mark}
  the FY02 Government Information Security\          
     Reform Act review process?**                    

  **     d.1 If yes, were any weaknesses             []{.mark}
  found?**                                           

  **     d.2 Have the weaknesses been                []{.mark}
  incorporated into the agency\'s corrective         
  action\                                            
        plans?**                                     

  []{.mark}                                          []{.mark}

  **   e. Has this project been identified as a      []{.mark}
  national critical or asset by a Project            
  Matrix\                                            
     review or other agency determination?**         

  **     e.1 If no, is this an agency mission        []{.mark}
  critical or essential service, system,             
  operation, or\                                     
        asset (such as those documented in the       
  agency\'s COOP Plan), other than those\            
        identified as above as national critical     
  infrastructures?**                                 
  ---------------------------------------------- --- ----------------------

  ------------------------------------ ----------------------------------
  **Financial Percentage:**            **Security Percentage:**

  ------------------------------------ ----------------------------------

  ------------------- ----------- ---------- ---------- ---------- ----------- ----------- ----------- ----------- -----------
  **SUMMARY OF                                                                                                     
  SPENDING FOR                                                                                                     
  PROJECT STAGES\                                                                                                  
  (In Millions)\                                                                                                   
  (BY+1 and Beyond                                                                                                 
  estimates are for                                                                                                
  planning purposes                                                                                                
  only\                                                                                                            
  and do not                                                                                                       
  represent budget                                                                                                 
  decisions)**                                                                                                     

  **EXISTING 300**    **PY-1\     **PY\      **CY\      **BY\      **BY+1\     **BY+2\     **BY+3\     **BY+4\     **Total**
                      and\        2002**     2003**     2004**     2005**      2006**      2007**      and\        
                      Earlier**                                                                        Beyond**    

  Planning:                                                                                                        

     Budgetary        3.00        1.50       0.70       0.70       []{.mark}   []{.mark}   []{.mark}   []{.mark}   []{.mark}
  Resources                                                                                                        

     Outlays          3.00        1.50       0.70       0.70       []{.mark}   []{.mark}   []{.mark}   []{.mark}   []{.mark}

  Acquisition:                                                                                                     

     Budgetary        0.00        0.00       1.20       1.40       []{.mark}   []{.mark}   []{.mark}   []{.mark}   []{.mark}
  Resources                                                                                                        

     Outlays          0.00        0.00       1.20       1.40       []{.mark}   []{.mark}   []{.mark}   []{.mark}   []{.mark}

  **TOTAL, Sum of                                                                                                  
  Stages:**                                                                                                        

    Budgetary         **3.00**    **1.50**   **1.90**   **2.10**   []{.mark}   []{.mark}   []{.mark}   []{.mark}   []{.mark}
  Resources                                                                                                        

    Outlays           **3.00**    **1.50**   **1.90**   **2.10**   []{.mark}   []{.mark}   []{.mark}   []{.mark}   []{.mark}

  Maintenance:                                                                                                     

     Budgetary        1.50        0.50       1.00       1.20       []{.mark}   []{.mark}   []{.mark}   []{.mark}   []{.mark}
  Resources                                                                                                        

     Outlays          1.50        0.50       1.00       1.20       []{.mark}   []{.mark}   []{.mark}   []{.mark}   []{.mark}

  **TOTAL, ALL                                                                                                     
  Stages:**                                                                                                        

    Budgetary         **4.50**    **2.00**   **2.90**   **3.30**   []{.mark}   []{.mark}   []{.mark}   []{.mark}   []{.mark}
  Resources                                                                                                        

    Outlays           **4.50**    **2.00**   **2.90**   **3.30**   []{.mark}   []{.mark}   []{.mark}   []{.mark}   []{.mark}
  ------------------- ----------- ---------- ---------- ---------- ----------- ----------- ----------- ----------- -----------

+---+----------------------------------------------------------------------+
|   | +---------                                                           |
|   | -------------------------------------------------------+---+---+---+ |
|   | |                                                                    |
|   |                                                        |   |   |   | |
|   | +---------                                                           |
|   | -------------------------------------------------------+---+---+---+ |
|   | | **Capita                                                           |
|   | l Asset Plan and Business Case (All                    |   |   |   | |
|   | | Assets)*                                                           |
|   | *     **(In Thousands)**                               |   |   |   | |
|   | +---------                                                           |
|   | -------------------------------------------------------+---+---+---+ |
|   | |                                                                    |
|   |                                                        |   |   |   | |
|   | +---------                                                           |
|   | -------------------------------------------------------+---+---+---+ |
|   | |                                                                    |
|   |                                                        |   |   |   | |
|   | +---------                                                           |
|   | -------------------------------------------------------+---+---+---+ |
|   | |                                                                    |
|   |                                                        |   |   |   | |
|   | +---------                                                           |
|   | -------------------------------------------------------+---+---+---+ |
|   | |   ------                                                           |
|   | ------- ---------- ---------- ---------- ---           |   |   |   | |
|   | | -------                                                            |
|   | ---------- ---------- ---------- ----------- --------- |   |   |   | |
|   | | -- -----                                                           |
|   | ------ ----------- ----------- ----------- ----------- |   |   |   | |
|   | |   **Life                                                           |
|   |  Cycle  **1998**   **1999**   **2000**   *             |   |   |   | |
|   | | *2001**                                                            |
|   |   **2002**   **2003**   **2004**   **2005**    **2006* |   |   |   | |
|   | | *    **2                                                           |
|   | 007**    **2008**    **2009**    **2010**    **Total** |   |   |   | |
|   | |   Budget                                                           |
|   |  &                                                     |   |   |   | |
|   | |                                                                    |
|   |                                                        |   |   |   | |
|   | |                                                                    |
|   |                                                        |   |   |   | |
|   | |   Financ                                                           |
|   | ing                                                    |   |   |   | |
|   | |                                                                    |
|   |                                                        |   |   |   | |
|   | |                                                                    |
|   |                                                        |   |   |   | |
|   | |   Name/Y                                                           |
|   | ear**                                                  |   |   |   | |
|   | |                                                                    |
|   |                                                        |   |   |   | |
|   | |                                                                    |
|   |                                                        |   |   |   | |
|   | |                                                                    |
|   |                                                        |   |   |   | |
|   | |     2100                                                           |
|   |  BIA    0.00       0.00       0.00       0             |   |   |   | |
|   | | .00                                                                |
|   |   2,900.00   3,300.00   5,900.00   []{.mark}   []{.mar |   |   |   | |
|   | | k}   []{                                                           |
|   | .mark}   []{.mark}   []{.mark}   []{.mark}   []{.mark} |   |   |   | |
|   | |   OIP:                                                             |
|   |                                                        |   |   |   | |
|   | |                                                                    |
|   |                                                        |   |   |   | |
|   | |                                                                    |
|   |                                                        |   |   |   | |
|   | |                                                                    |
|   |                                                        |   |   |   | |
|   | |   **Tota                                                           |
|   | l       0.00       0.00       0.00       0             |   |   |   | |
|   | | .00                                                                |
|   |   2,900.00   3,300.00   5,900.00   []{.mark}   []{.mar |   |   |   | |
|   | | k}   []{                                                           |
|   | .mark}   []{.mark}   []{.mark}   []{.mark}   []{.mark} |   |   |   | |
|   | |   Yearly                                                           |
|   |                                                        |   |   |   | |
|   | |                                                                    |
|   |                                                        |   |   |   | |
|   | |                                                                    |
|   |                                                        |   |   |   | |
|   | |   Budget                                                           |
|   | s:**                                                   |   |   |   | |
|   | |                                                                    |
|   |                                                        |   |   |   | |
|   | |                                                                    |
|   |                                                        |   |   |   | |
|   | |   ------                                                           |
|   | ------- ---------- ---------- ---------- ---           |   |   |   | |
|   | | -------                                                            |
|   | ---------- ---------- ---------- ----------- --------- |   |   |   | |
|   | | -- -----                                                           |
|   | ------ ----------- ----------- ----------- ----------- |   |   |   | |
|   | +---------                                                           |
|   | -------------------------------------------------------+---+---+---+ |
+---+----------------------------------------------------------------------+

  -----------------------------------------------------------------------
  **I.A. Project Description**

  -----------------------------------------------------------------------

  -----------------------------------------------------------------------
  **1.     Provide a brief description of this project and its status
  through your capital planning and investment control (CPIC) or capital
  programming \"control\" review for the current cycle.**

  The SSI project will provide all BIA funded schools (K-12) with a
  centralized School Administration System that will provide automation
  to track and monitor student attendance, track and monitor grades and
  proficiencies, track and monitor master class scheduling, track and
  monitor lunch counts, track and monitor, track and monitor special
  education requirements, track and monitor funding distribution based on
  the BIA Indian Student Equalization Program, etc. this system will
  provide real time access to records and performance indicators by
  Teachers, Administrators and Parents of Indian Students within the
  system. This project has been operating in the Pilot stage and is ready
  for implementation. Given such, this is the first submittal of a
  capital asset plan for this project.
                                        

  **2.     What assumptions are made about this project and why?**

  **3.     Provide any other supporting information derived from
  research, interviews, and other documentation.**

  As indicated in the Requirements Analysis for SSI BIA school data
  requirements are essentially parallel to all schools in the U.S. and a
  centralized COTs approach is the most effective both fiduciarilly and
  technically.
  -----------------------------------------------------------------------

  -----------------------------------------------------------------------
  **I.B. Justification (All Assets)**

  -----------------------------------------------------------------------

+-----------------------------------------------------------------------+
| **1.     How does this investment support your agency\'s mission and  |
| strategic goals and objectives? **                                    |
+-----------------------------------------------------------------------+
| The OIEP's focus is improving delivery of services to its customers,  |
| the Native American Children attending the OIEP funded schools, their |
| parents, and local school boards. The purpose of the SSI is to        |
| provide a standards based school administration system that           |
| homogenizes all school administration systems to provide uniformity   |
| in the manner in which schools collect, track, and use student data.  |
| By doing such, a common environment is established to enable a higher |
| level of accountability and achievement in the education of Native    |
| American Children.                                                    |
|                                                                       |
| Identified Department and Department IT Strategic Goals supporting    |
| are:                                                                  |
|                                                                       |
| 1.) Serving Communities 2.) Capital Planning & Investment             |
|                                                                       |
| "The mission of OIEP is to provide quality education opportunities    |
| from early childhood through life in accordance with the Tribe's      |
| needs for cultural and economic well-being in keeping with the wide   |
| diversity of Indian Tribes and Alaska Native villages as distinct     |
| cultural and governmental entities. OIEP shall manifest consideration |
| of the whole person, taking into account the spiritual, mental,       |
| physical, and cultural aspects of the person within a family and      |
| Tribal or Alaska Native village contexts. (25 CFR Part 32) "          |
|                                                                       |
| Identified OIEP Goals supporting this mission are:                    |
|                                                                       |
| 1.) All Children will read independently by completion of the Third   |
| Grade 2.) Seventy Percent (70%) of students are proficient/advanced   |
| in reading and Math 3.) Individual Student attendance rate will be    |
| 90% or Better 4.) Students demonstrate knowledge and language and     |
| culture to improve academic achievement 5.) Increase enrollment,      |
| retention, placement and graduation rates for Post Secondary          |
|                                                                       |
| To meet these goals and subsequently the mission of the OIEP and the  |
| Department, the SSI will:                                             |
|                                                                       |
| OIEP Principles How SSI Supports Establish scalability extensibility, |
| interoperability, affordability, and open standards in the SSI        |
| application system. SSI is an application service provider (ASP)      |
| system that is based on common, open standards that facilitate the    |
| exchange of educational information. Since student achievement        |
| results fill an increasingly important role in the execution of the   |
| OIEP's mission, SSI will be available 24x7 for all students, whether  |
| they be traditional, community learning center based, vocational,     |
| etc. The availability will also allow authorized access by parents,   |
| at their convenience to monitor their student's performance.          |
|                                                                       |
| The SSI supports two primary functions that are required for the      |
| effective management of the duties of the Office of Indian Education  |
| Programs                                                              |
|                                                                       |
| System Name Description School Administration at the Local Level The  |
| SSI will provide for local School Administration to track and monitor |
| Student Achievement, Special Education Requirements, Health           |
| Requirements, Average Daily Attendance/Average Daily Membership, Free |
| and Reduced Lunch Programs, etc. Indian School Equalization           |
| Program.                                                              |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
| **2.     How does it support the strategic goals from the             |
| President\'s Management Agenda?**                                     |
+-----------------------------------------------------------------------+
| The President's Management Agenda requires "active, but limited       |
| Government" that empowers states, cities, and citizens to make        |
| decisions ensures results through accountability; and promotes        |
| innovation through competition. SSI supports these goals in the       |
| following ways:                                                       |
|                                                                       |
| Citizen-Centered, not bureaucracy-Centered.                           |
|                                                                       |
| "I will expand the use of the Internet to empower citizens, allowing  |
| them to request customized information from Washington when they need |
| it, not just when Washington wants to give it to them. True re-form   |
| involves not just giving people information, but giving citizens the  |
| freedom to act upon it." Governor George W. Bush                      |
|                                                                       |
| SSI provides a secure, reliable school administration system that     |
| allows OIEP to meet its Educational Treaty Obligations to Indian      |
| school children and their parents. The SSI does not provide           |
| bureaucracy-centered service.                                         |
|                                                                       |
| Results-Oriented                                                      |
|                                                                       |
| "Government should be results-oriented -guided not by process but     |
| guided by performance. There comes a time when every program must be  |
| judged either a success or a failure. Where we find success, we       |
| should repeat it, share it, and make it the standard. And where we    |
| find failure, we must call it by its name. Government action that     |
| fails in its purpose must be reformed or ended." Governor George W.   |
| Bush                                                                  |
|                                                                       |
| The SSI will enable schools and students to share data across the     |
| network, provide access to parents to monitor and evaluate their      |
| students progress in core curriculum such as mathematics, reading,    |
| and so forth.                                                         |
|                                                                       |
| Empowerment of the 51st State for Education                           |
|                                                                       |
| "\[Student\] assistance has allowed \[Texans\] to expand their minds  |
| and improve their job prospects. \[Student aid\] enhances individual  |
| lives and ensures a brighter future for our state." Governor George   |
| W. Bush                                                               |
|                                                                       |
| The OIEP acts in both a federal and state role. The OIEP, as          |
| recognized by the Department of Education and Congress, is the 51st   |
| State Education Authority.                                            |
|                                                                       |
| No Child Left Behind Act of 2001 (Part D -- Native American Education |
| Improvement (H.R. 1-583)                                              |
|                                                                       |
| "SEC. 1133. COMPUTERIZED MANAGEMENT INFORMATION SYSTEM.               |
|                                                                       |
| "(a) In General.---Not later than 12 months after the date of         |
| enactment of the Natione American Education Improvement Act of 2001,  |
| the Secretary shll update the computerized management information     |
| system with the Office."                                              |
|                                                                       |
| The computerized management information system notated within the law |
| is the Office of Indian Education Programs' School Statistics         |
| Initiative (SSI) program.                                             |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
| **3.     Are there any alternative sources in the public or private   |
| sectors that could perform this function? **                          |
+-----------------------------------------------------------------------+
| Currently there are no other sources capable of providing this        |
| function. The OIEP's mission is based upon by treaty obligation to    |
| serve Native Americans. The ENAN-2 (Education Network) plays a vital  |
| role in delivering educational content and opportunity to the OIEP    |
| constituents.                                                         |
|                                                                       |
| There is no alternative/private-sector or governmental source that    |
| can sufficiently support Native American school administrative        |
| functions at the local and district level. This is due to two         |
| factors. First is a majority of the schools are remotely located,     |
| thus there is no financial incentive to the private sector to install |
| and provide system support. Second is over half of the schools are    |
| operated locally by tribal governments.                               |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
| **4.     If so, explain why your agency did not select one of these   |
| alternatives. **                                                      |
+-----------------------------------------------------------------------+
| N/A.                                                                  |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
| **5.     Who are the customers for this project?**                    |
+-----------------------------------------------------------------------+
| The U.S. Congress; the U.S. Department of Education; the BIA Office   |
| of Indian Education Programs (OIEP) and its 187 BIA funded schools    |
| (including 50,000 Students and their parents), and Education Line     |
| Offices and field offices. The primary customers are the 50,000       |
| Native American students, their parents or guardians.                 |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
| **6.     Who are the stakeholders of this project?**                  |
+-----------------------------------------------------------------------+
| SSI presents benefits to several stakeholders. SSI enables the        |
| parents or guardians of Native American school children access to     |
| their child\'s school records and progress reports. SSI provides      |
| stakeholders such as the OIEP, OIEP Line Offices, the U.S. Department |
| of Education, and the U.S. Congress access to vital administrative    |
| information, such as accountability data as graduation rates,         |
| attrition rates, average daily attendance (ADA), and average daily    |
| membership (ADM).                                                     |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
| **7.     If this is a multi-agency initiative, identify the agencies  |
| and organizations affected by this initiative.**                      |
+-----------------------------------------------------------------------+
| The OIEP, its programs and services are self-contained.               |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
| **8.     How will this investment reduce costs or improve             |
| efficiencies?**                                                       |
+-----------------------------------------------------------------------+
| When SSI is fully deployed throughout the BIA school system, this     |
| investment will reduce costs and improve efficiencies by eliminating  |
| the current semi-automated student census system that presently takes |
| six months each year to complete and costs 1.172M per year. Student   |
| census and other school statistical information will be current to    |
| within days and capable of being updated throughout the year as       |
| opposed to just once a year. Under the SSI proof of concept/pilot     |
| phases, participating schools have reported numerous instances of     |
| increased efficiencies. For example, the ability to know exactly how  |
| many and which students are absent shortly after school opens.        |
| Another example is the reduction in time to generate school and state |
| reports by approximately 75% to 200%. SSI life cycle costs will be    |
| kept to a minimum through the centralization of databases and key     |
| support personnel.                                                    |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
| **9.     List all other assets that interface with this asset.**      |
+-----------------------------------------------------------------------+
| This system will be hosted on ENAN II.                                |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
| **        Have these assets been reengineered as part of this         |
| project?**                                                            |
+-----------------------------------------------------------------------+
| No                                                                    |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+

  -----------------------------------------------------------------------
  **I.C. Performance Goals and Measures (All Assets)**

  -----------------------------------------------------------------------

  ------------- -------------- -------------- ------------- ------------- ------------- -------------
  **I.C.                                                                                
  Performance                                                                           
  Goals and                                                                             
  Measures (All                                                                         
  Assets)**                                                                             

  **Fiscal      **Strategic    **Existing     **Planned     **Actual      **Planned     **Actual
  Year**        Goal(s)        Baseline**     Performance   Performance   Performance   Performance
                Supported**                   Improvement   Improvement   Metric**      Metric
                                              Goal**        Results**                   Results**

  **2004**      By 2013-2014,  50%            2004 - 55%    TBD           Yearly        TBD
                100% of                       2005 - 60%                  evaluation    
                students will                 2006 - 65%                  per school as 
                be proficient                 2007 - 70%                  defined by    
                or advanced in                2008 - 75%                  the OIEP      
                reading and                   2009 - 80%                  common        
                mathematics.                  2010 - 85%                  content       
                                              2011 - 90%                  standards     
                                              2012 - 95%                                
                                              2013 - 100%                               

  **2004**      100% of        TBDDec.        2004 - 10%    TBD           Yearly        TBD
                students will  2002Baseline   2005 - 20%                  evaluation    
                be proficient  at 0%          2006 - 30%                  per school as 
                in reading by                 2007 - 40%                  defined by    
                the end of the                2008 - 50%                  the OIEP      
                third grade by                2009 - 60%                  common        
                2013-2014                     2010 - 70%                  content       
                                              2011 - 80%                  standards     
                                              2012 - 90%                                
                                              2013 - 100%                               

  **2004**      100% of        TBD Dec.       2004 - 10%    TBD           Yearly        TBD
                students will  2002Baseline   2005 - 20%                  evaluation    
                Limited        at 0%          2006 - 30%                  per school as 
                English                       2007 - 40%                  defined by    
                Proficiency                   2008 - 50%                  the OIEP      
                (LEP) will be                 2009 - 60%                  common        
                proficient in                 2010 - 70%                  content       
                English.                      2011 - 80%                  standards     
                                              2012 - 90%                                
                                              2013 - 100%                               

  **2004**      By 2005-2006,  TBD Dec.       2004 - 50%    TBD           Yearly        TBD
                all students   2002Baseline   2005 - 100%                 evaluation    
                will be taught at 0%                                      per school    
                by highly                                                 (Annual       
                qualified                                                 Report Card   
                teachers                                                  Reporting     
                                                                          System)       

  **2004**      100% of        TBD Dec.       2004 - 10%    TBD           Yearly        TBD
                students will  2002Baseline   2005 - 20%                  evaluation    
                be educated in at 0%          2006 - 30%                  per school    
                learning                      2007 - 40%                  (Annual       
                environments                  2008 - 50%                  Report Card   
                that are safe,                2009 - 60%                  Reporting     
                drug free, and                2010 - 70%                  System)       
                conducive to                  2011 - 80%                                
                learning                      2012 - 90%                                
                                              2013 - 100%                               

  **2004**      100% of        TBD Dec. 2002  2004 -- 10%   TBD           Yearly        TBD
                students will  Baseline at 0% 2005 -- 20%                 evaluation    
                graduate from                 2006 -- 30%                 per school as 
                high school.                  2007 -- 40%                 defined by    
                                              2008 -- 50%                 the OIEP      
                                              2009 -- 60%                 common        
                                              2010 -- 70%                 content       
                                              2011 -- 80%                 standards     
                                              2012 -- 90%                               
                                              2013 -- 100%                              
  ------------- -------------- -------------- ------------- ------------- ------------- -------------

**       I.D. Program Management (All Assets)**

+---------------------------------------------+---+----------------------+
|                                             |   |                      |
+---------------------------------------------+---+----------------------+
| **1. Is there a program manager assigned to |   | Yes , Ott, Stuart    |
| the project? If so, what is his/her         |   |                      |
| name? **                                    |   |                      |
+---------------------------------------------+---+----------------------+
|                                             |   |                      |
+---------------------------------------------+---+----------------------+
| **2. Is there a contracting officer         |   | Yes , Feeney,        |
| assigned to the project? If so, what is     |   | Michael              |
| his/her name? **                            |   |                      |
+---------------------------------------------+---+----------------------+
|                                             |   |                      |
+---------------------------------------------+---+----------------------+
| **3. Is there an Integrated Project Team?** |   | Yes                  |
+---------------------------------------------+---+----------------------+
| **3.A. If so, list the skill set            |   | Stuart Ott -- OIEP   |
| represented.**                              |   | Chief Information    |
|                                             |   | Officer/Chief,       |
|                                             |   | Management           |
|                                             |   | Information Systems  |
|                                             |   | Christopher          |
|                                             |   | Doucette, Ultra      |
|                                             |   | Technologies, Inc.   |
|                                             |   | SSI -- Contractual   |
|                                             |   | Program Manager      |
|                                             |   | Rodney Young -- OIEP |
|                                             |   | Chief Financial      |
|                                             |   | Officer William      |
|                                             |   | Machen -- OIEP       |
|                                             |   | Security Officer     |
|                                             |   |                      |
|                                             |   | The IPT skills are   |
|                                             |   | contract, financial, |
|                                             |   | and security         |
+---------------------------------------------+---+----------------------+
|                                             |   |                      |
+---------------------------------------------+---+----------------------+
| **4. Sponsor / Owner:**                     |   | Yes                  |
+---------------------------------------------+---+----------------------+
|   **If so, what is his/her name?**          |   | Mehojah, William     |
+---------------------------------------------+---+----------------------+

**       I.E. Alternatives Analysis (All Assets)**

  -----------------------------------------------------------------------
  **1. Describe the alternative solutions you considered for
  accomplishing the agency strategic goals this project was expected to
  address. Describe the results of the feasibility/performance/benefits
  analysis. Provide comparisons of the returns (financial and other) for
  each alternative.**

  -----------------------------------------------------------------------

  ------------------ -----------------------------------------------------
  **I.E.1            
  Alternatives       
  Analysis and Risk  
  Management (All    
  Assets)**          

  **Alternatives**   **Description**

  **Alternative 1    
  -**                

  **Alternative 2    
  -**                

  **Alternative 3    
  -**                
  ------------------ -----------------------------------------------------

  -----------------------------------------------------------------------
  **2. Summarize the results of your life-cycle cost analysis performed
  for each investment and the underlying assumptions.**

  -----------------------------------------------------------------------

  ---------------------- ---------------- ---------------- ----------------
  **I.E.2 Alternatives                                     
  Analysis(All Assets)**                                   

  **Cost\                **Alternative\   **Alternative\   **Alternative\
  Elements**             1**              2**              3**

                                                           

                                                           

                                                           

                                                           
  ---------------------- ---------------- ---------------- ----------------

  -----------------------------------------------------------------------
  **3. Which alternative was chosen and why? Define the Return on
  Investment (ROI). **

  **   A.  Are there any quantitative benefits that will be achieved
  through this investment (e.g., systems savings, cost avoidance,
  stakeholder benefits, etc?**

  **   B. For alternative selected, provide financial summary, including
  Net Present Value by Year and Payback Period Calculations:**

  -----------------------------------------------------------------------

  ----------------- -------- -------- -------- -------- -------- -------- -------- -------- -------- -- --
  **I.E.3(B) Net                                                                                        
  Present Value by                                                                                      
  Year**                                                                                                

                    **FY     **FY     **FY     **FY     **FY     **FY**   **FY**   **FY**   **FY**      
                    2002**   2003**   2004**   2005**   2006**                                          

                                                                                                        

                                                                                                        

                                                                                                        
  ----------------- -------- -------- -------- -------- -------- -------- -------- -------- -------- -- --

  ---------------------------------------------- --- ---------------------
                                                     

  **4. What is the date of your cost benefit         
  analysis?**                                        
  ---------------------------------------------- --- ---------------------

  -----------------------------------------------------------------------

  **I.F. Risk Inventory and Assessment (All Assets)**

  **In this section, describe the results of your risk assessment for
  this project and discuss your plans to eliminate, mitigate, or manage
  identified risks. Risk Assessments performed at the initial concept
  stage and then monitored and controlled throughout the life-cycle of
  the project, and should include risk information from all stakeholders.
  Risk assessments for all projects must include schedule, costs (both
  initial and life cycle), technical obsolescence, feasibility,
  reliability of systems, dependencies and interoperability between this
  project and others, surety (asset protection) considerations risk of
  creating a monopoly for future procurements, capability of agency to
  manage the project, and overall risk of project failure.\
  \
  In addition, for IT projects risk must be discussed in the following
  categories 1) Organizational and Change Management, 2) Business, 3)
  Data/Info, 4) Technology, 5) Strategic, 6) Security, 7) Privacy, and 8)
  Project Resources. (Agencies may include others for IT, and may define
  the core set for other assets). For security risks, identify under the
  description column the level of risk as high, medium, or basic. What
  aspect of security determines the level of risk, i.e., the need for
  confidentiality of information, availability of information or the
  system, reliability of the information or system?**
  -----------------------------------------------------------------------

  -------------- ------------ ----------------- --------------- -------------- --------------
  **I.F. Risk                                                                  
  Inventory and                                                                
  Assessment**                                                                 

  **Date         **Area of    **Description**   **Probability   **Strategy     **Current
  Identified**   Risk**                         of\             for\           Status\
                                                Occurence**     Mitigation**   as of the
                                                                               date\
                                                                               of this
                                                                               Exhibit**

                                                                               

                                                                               

                                                                               

                                                                               

                                                                               

                                                                               

                                                                               

                                                                               
  -------------- ------------ ----------------- --------------- -------------- --------------

  ---------------------------------------------- --- ---------------------
                                                      

  **1. What is the date of your risk management      
  plan?**                                            
  ---------------------------------------------- --- ---------------------

  -----------------------------------------------------------------------
  **I.G. Acquisition Strategy**

  -----------------------------------------------------------------------

  -----------------------------------------------------------------------
  **1. Will you use a single contract or several contracts to accomplish
  this project?**

  **1.A. If multiple contracts are planned, explain how they are related
  to each other, and how each supports the project performance goals.**

  **2. What type(s) of contract(s) will you use (e.g. cost reimbursement,
  fixed-price, etc.)?**

  **2.A. For cost reimbursement contracts, define risk not sufficiently
  covered by the risk mitigation plan to require this type of contract.**

  **3. Will you use financial incentives to motivate contractor
  performance (e.g. incentive fee, award fee, etc.)?**

  **4. Will you use competition to select suppliers?**

  **5. Will you use commercially available or COTS products, or
  custom-designed products?**

  **6. What is the date of your acquisition plan?**

  **7. How will you ensure Section 508 compliance?**

  -----------------------------------------------------------------------

  -----------------------------------------------------------------------
  **I.H. Project and Funding Plan**

  -----------------------------------------------------------------------

  -----------------------------------------------------------------------
  **Is this project an Existing Baseline?    **

  **I.H.1.  Description of performance-based system (PBMS):**\
  \
  **Name the software program that meets ANSI/EIA Standard 748 that you
  will use, or are using, to monitor and manage contract and project
  performance? If the project is operational (Steady State) define the
  operational analysis system that will be used. IF the project is an IT
  service contract with both operational and system improvement aspects,
  EVMS must be used on the system improvement aspects of the contract and
  operational analysis on the operations aspects. Using information
  consistent with a work breakdown structure (WBS) approach, provide the
  following in all parts of this section.**

  -----------------------------------------------------------------------

  -----------------------------------------------------------------------
  **I.H.2.  Original baseline  (OMB-approved at project outset):**

  **A. What are the cost and schedule goals for this segment of phase or
  segment/module of the project (e.g., what are the major project
  milestones or events; when will each occur; and what is the estimated
  cost to accomplish each one)? Also identify the funding agency for each
  milestone or event if this is a multi-agency project. (This baseline
  must be included in all subsequent reports, even when there are OMB
  approved baseline changes shown in I.H.3).**
  -----------------------------------------------------------------------

  ----------------- -------------- -------- -------------- ---------- ----------------- -------------
  **Cost and                                                                            
  Schedule Goals**                                                                      

  **Description**   **Planned**                                                         

                    **Schedule**            **Duration**              **Planned Cost    **Funding
                                                                      (BCWS)**          Agency**

                    **Start Date** **End    **Days**       **Hrs.**                     
                                   Date**                                               

                                                                                        

                                                                                        

                                                                                        

                                                                                        

                                                                                        

                                                                                        

                                                                                        
  ----------------- -------------- -------- -------------- ---------- ----------------- -------------

  -----------------------------------------------------------------------
  **Part II:  Additional Business Case Criteria for Information
  Technology**

  -----------------------------------------------------------------------

  -----------------------------------------------------------------------
  **II.A Enterprise Architecture**

  -----------------------------------------------------------------------

+-----------------------------------------------------------------------+
| **II.A.1 Business**                                                   |
+-----------------------------------------------------------------------+
| **A. Is this project identified in your agency\'s enterprise          |
| architecture? If not, why?**                                          |
+-----------------------------------------------------------------------+
| Overiew                                                               |
|                                                                       |
| EA Layers SSI Supports Business Layer Provides Educational System     |
| Services to 188 K-12 Schools, 50,000 Indian Students and Their        |
| Parents. Supports the OIEP as a State Education AuthoritySupports the |
| OIEP as a 23 State District Data Layers 1.) Student Performance -     |
| Improvement / Accounting / Grades2.) Teacher Performance -- Tracking  |
| Monitoring3.) Average Daily Attendance / Average Daily Membership --  |
| Statistical Monitoring                                                |
|                                                                       |
| The SSI provides a school administration system designed for the      |
| standardization of OIEP Educational and Administrative data. The      |
| ENAN-2's wide area network will support the core business components  |
| of the SSI by providing connectivity to geographically dispersed OIEP |
| Funded Schools, Lines Offices, Institutions of Higher Learning, and   |
| other users.                                                          |
|                                                                       |
| The need for a standardized, centrically available School             |
| Administration System assures that the business and accountability    |
| demands of the OIEP are satisfied.                                    |
|                                                                       |
| SSI is included as part of the Department of the Interior\'s          |
| Enterprise Architecture (application level).                          |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
| **B. Explain how this project conforms to your departmental (entire   |
| agency) enterprise architecture.**                                    |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
| **C. Identify the Lines of Business and Sub-Functions within the      |
| Federal Enterprise Architecture Business Reference Model that will be |
| supported by this initiative.**                                       |
+-----------------------------------------------------------------------+
| SSI supports the following Federal Enterprise Architecture Business   |
| Reference Model lines of Business and Sub Functions:                  |
|                                                                       |
| 1\. Services to Citizens a. Education i. Advising and Consulting      |
| Advising and Consulting involves the guidance and consultative        |
| services provided by the federal government ii. External Training and |
| Education External Training and Education supports all training and   |
| formal educational activities performed by the government for the     |
| general public\'s use and edification (e.g., Military Academies,      |
| ROTC, and USDA Graduate School). iii. Promote Education Promote       |
| Education involves marketing and advancing educational services and   |
| outcomes. 2 Support Delivery of Services a. IT Management i.          |
| Lifecycle / Change Management Lifecycle/Change Management involves    |
| the processes that facilitate a smooth evolution, composition, and    |
| workforce transition of the design and implementation of changes to   |
| agency resources such as assets, methodologies, systems, or           |
| procedures. ii. System Development System Development supports all    |
| activities associated with the in-house design and development of     |
| software applications. iii. System Maintenance System Maintenance     |
| supports all activities associated with the maintenance of in-house   |
| designed software applications.                                       |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
| **D. Briefly describe how this initiative supports the identified     |
| Lines of Business and Sub-Functions of the Federal Business           |
| Architecture.**                                                       |
+-----------------------------------------------------------------------+
| Most importantly SSI is a citizen's based system that promotes        |
| education of Indian Children and holds Schools accountable for        |
| performance. SSI additionally as a OIEP District supplied system is   |
| support by the delivery of Services as outlined above.                |
|                                                                       |
| For E.: This project is currently being evaluated in conjunction with |
| the Bureau of Indian Affairs IT Projects by the Chief Information     |
| Officers EA program officer.                                          |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
| **E. Was this project approved through the EA Review committee at     |
| your agency?**                                                        |
+-----------------------------------------------------------------------+
| No                                                                    |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
| **F. What are the major process simplification/reengineering/design   |
| projects that are required as part of this initiative?**              |
+-----------------------------------------------------------------------+
| None                                                                  |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
| **G. What are the major organization restructuring, training, and     |
| change management projects that are required?**                       |
+-----------------------------------------------------------------------+
| School administration system training (on the selected vendor COTS    |
| product) for a minimum of three personnel per school will be required |
| for all 185 BIA funded schools.                                       |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
| **H. What are the Agency lines of business involved in this           |
| project?**                                                            |
+-----------------------------------------------------------------------+
| The Lines of business involved within this project is centered on     |
| Indian Education. This project serves as the base school              |
| administration system in providing homogenous technological           |
| administrative capabilities to Indian Schools, Students, Teachers,    |
| Administrators, etc. The Lines of Business are Listed in the          |
| following table.                                                      |
|                                                                       |
| Owner of Business Function General Business Functions Office of       |
| Indian Education Programs - Wash. DC / Albq. NM - As a State          |
| Education Authority / District Office Program Oversight /             |
| Congressional LiaisonProgram FundingProgram ManagementProgram Policy  |
| Office of Indian Education Programs - Educational Line Offices -      |
| Sub-District Offices Implementing Program FundingImplementing Program |
| ManagementImplementing Program PolicyISEP Accounting Office of Indian |
| Education Programs Funded Schools (185 K-12, 25 TCCs, 2 Universities) |
| Education of ChildrenBoarding of ChildrenFamily and Child Education   |
| Programs                                                              |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
| **I. What are the implications for the agency business                |
| architecture?**                                                       |
+-----------------------------------------------------------------------+
| The SSI directly affects the entire business architecture of the      |
| above business owners.                                                |
|                                                                       |
| With the SSI system in place, a homogenous approach and tool set can  |
| be used for all schools thus simplifying the entire business          |
| architecture. Currently with the preponderance of systems currently   |
| installed at the field coupled with the semi-automated ISEP           |
| formulation program the agency architecture cannot accommodate        |
| consolidated, comprehensive data gathering and dissemination.         |
+-----------------------------------------------------------------------+

  -----------------------------------------------------------------------
  **II.A.2 Data**

  **A. What types of data will be used in this project?**

  Standard Business Data Types will be used in this project, i.e. Text,
  Date, Integer, BLOB (Binary Large Objects), etc.

  **B. Does the data needed for this project already exist at the
  Federal, State, or Local level? If so, what are your plans to gain
  access to that data?**

  The OIEP acts in both a federal and state capacity so in a sense yes,
  otherwise, no.

  **C. Are there legal reasons why this data cannot be transferred? If
  so, what are they and did you address them in the barriers and risk
  sections above?**

  N/A

  **D. If this initiative processes spatial data, identify planned
  investments for spatial data and demonstrate how the agency ensures
  compliance with the Federal Geographic Data Committee standards
  required by OMB Circular A-16.**

  N/A
  -----------------------------------------------------------------------

  -----------------------------------------------------------------------
  **II.A.3 Application and Technology**

  **A. Discuss this initiative/project in relationship to the application
  and technology layers of the EA. Include a discussion of hardware,
  applications, infrastructure, etc.**

  **B. Are all of the hardware, applications, and infrastructure
  requirements for this project included in the EA Technical Reference
  Model? If not, please explain.**

  The Hardware, applications, and infrastructure required for SSI are
  consistent with the Department of the Interior\'s enterprise
  architecture technical reference.
  -----------------------------------------------------------------------

  -----------------------------------------------------------------------
  **II.B Security and Privacy**

  -----------------------------------------------------------------------

  -----------------------------------------------------------------------
  **NOTE: Each category below must be addressed at the project
  (system/application) level, not at a program or a gency level, not at a
  program or agency level.  Referring to security plans or other
  documents is not an acceptable response.**

  **II.B.1. How is security provided and funded for this project (e.g.,
  by program office or by the CIO through the general support
  system/network)?**

  **A. What is the total dollar amount allocated to security for this
  project in FY04? **

  **II.B.2. Does the project (system/application) meet the following
  security requirements of the Government Information Security Reform
  Act,\
  OMB policy, and NIST guidance?**

  **A. Does the project (system/application) have an up-to-date security
  plan that meets the requirements of OMB policy and NIST guidance?  What
  is the date of the plan? **

  **B. Has the project undergone an approved certification and
  accreditation process?  Specify the C&A methodology used (e.g., NIST
  guidance) and the date of the last review.**

  **C. Have the management, operational, and technical security controls
  been tested for effectiveness?  When were most recent tests
  performed?**

  **D. Have all system users been appropriately trained in past year,
  including rules of behavior and consequences for violating the rules?**

  **E. How has incident handling capability been incorporated into the
  system, including intrusion detection monitoring and audit log
  reviews?\
  Are incidents reported to GSA\'s FedCIRC?**

  **F. Is the system operated by contractors either on-site or at a
  contractor facility?  If yes, does any such contract include specific
  security requirements required by law and policy?  How are contractor
  security procedures monitored, verified, and validated by the
  agency?\"**

  **II.B.3. How does the agency ensure the effective use of security
  controls and authentication tools to protect privacy for those systems
  that promote or permit public access? **

  **II.B.4. How does the agency ensure that the handling of personal
  information is consistent with relevant government-wide and agency
  policies.**

  **II.B.5. If a Privacy Impact Assessment was conducted, please provide
  a copy to OMB.**
  -----------------------------------------------------------------------

  -----------------------------------------------------------------------
  **II.C. Government Paperwork Elimination Act (GPEA)**

  -----------------------------------------------------------------------

+-----------------------------------------------------------------------+
| **II.C.1. If this project supports electronic transactions or         |
| record-keeping that is covered by GPEA, briefly describe the          |
| transaction or record-keeping functions and how this investment       |
| relates to your agency\'s GPEA                                        |
| plan**                                                                |
+-----------------------------------------------------------------------+
| Under the SSI program, virtually all school data and activities for   |
| which records are created and maintained are, e.g., student and       |
| faculty demographics, school attendance, school scheduling, student   |
| grades, health status and immunizations, disciplinary actions, food   |
| services participation, etc.                                          |
|                                                                       |
| Current practices at the OIEP schools range from hard copy to         |
| semi-automation in regards to maintaining student data, grades,       |
| health records, etc. The SSI will supplant this and ensure homogeny   |
| across the board.                                                     |
|                                                                       |
| SSI is an essential part to enabling features of the GPEA. With few   |
| exceptions, BIA schools currently rely on manual, paper and pencil    |
| systems to collect and store appropriate school data. The SSI program |
| will supplant a majority of such manual, paper-based school data      |
| systems. Although the OIEP programs do not really fall into any of    |
| the GPEA categories neatly, the SSI system will reduce the need to    |
| keep manual paper based records.                                      |
|                                                                       |
| For II.C.2: This project is incorporated into the BIA's overall GPEA  |
| plan. As of this submission, this plan has not been released to       |
| program offices.                                                      |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
| **II.C.2. What is the date of your GPEA plan?**                       |
+-----------------------------------------------------------------------+
| 01/01/1900                                                            |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
| **II.C.3. Identify any OMB Paperwork Reduction Act (PRA) control      |
| numbers from information collections that are tied to this            |
| investment. **                                                        |
+-----------------------------------------------------------------------+
| The are no OMB Paperwork Reduction Act control numbers assigned to    |
| this investment.                                                      |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+
|                                                                       |
+-----------------------------------------------------------------------+