# b Small Business Subcontracting Plan

**Name of Contractor:** Los Alamos National Security, LLC

**Address:** 50 Beale Street, San Francisco, California 94105

**Solicitation Number:** DE-RP52-05NA25396

**Item/Service:** Management and operation of the Los Alamos National
Laboratory and associated activities

**Amount of Contract for Combined FY2006 (01 June 06 -- 30 September 06,
partial year) and FY2007:** Estimated: \$2,442,922,667

**Period of Contract Performance:** June 1, 2006--September 30, 2013

This individual Small Business Subcontracting Plan describes our
approach to involving small business (SB), veteran-owned small business
(VOSB), service-disabled veteran-owned small business (SDVOSB),
historically underutilized business zone (HUBZone) small business, small
disadvantaged business (SDB), and women-owned small business (WOSB)
concerns to the maximum extent practicable and to the extent consistent
with the government's interest. Preference will be given to northern New
Mexico small businesses. The LANL Small Business Subcontracting Plan is
submitted in accordance with FAR19.708 (b), FAR 52.219-8 and 52.219 9.

## I. Goals

### A. Percentage Goals

Figure F-1 shows our goals expressed in percentages of total planned
subcontracted dollars and dollar values for the LANL contract for the
use of SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB concerns.

### B. Products and/or Services to be Subcontracted![](media/image1.jpeg){width="6.582638888888889in" height="3.282638888888889in"}

#### B.1. Potential Subcontracting Opportunities for Small Business

Figure F-2 lists the principal categories of subcontracting
opportunities that will be made available for SB concerns. The
categories shown are for general work groupings only. As additional
opportunities are identified, the list will be expanded.

#### B.2. Method Used to Develop Subcontracting Goals

To establish subcontracting goals and commitments, we gathered available
LANL information, forecasted probable acquisition needs, and analyzed
project estimates. We also used our collective DOE/NNSA experience to
determine potential requirements and contingencies. Our subcontracting
goals are both realistic and attainable. We continually identify and
review potential sources of supplies and services, including, but not
limited to, the
following:![](media/image2.jpeg){width="6.566666666666666in"
height="6.136805555555555in"}

-   Existing company Supplier Performance Evaluation System

-   Government Central Contractor Registration (CCR) Dynamic Small
    Business Search database (formerly PRO-Net)

-   State and regional Small Business Administration (SBA) resources

-   National Minority Purchasing Council Vendor Information Service

-   Research and Information Division of the Minority Business
    Development Agency in the Department of Commerce

-   Trade associations for SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB
    concerns

-   Dun & Bradstreet procurement planning directory

-   Sponsorship of and/or participation in various local, regional, and
    national SB trade fairs and conferences

-   Membership in and coordination and cooperation with SB
    organizations, economic development organizations, and commercial
    and government organizations at the local, state, and national
    levels

In addition to the above mentioned methods used to develop the
subcontracting goals, we have teamed with two SB companies to complement
our team's capabilities. Professional Project Services, Inc. (Pro2Serve)
will be providing an integrated systems approach to technical and
operational security. DreamTech Solutions, LLC, a newly formed
subsidiary of the Los Alamos Commerce and Development Corp. (LACDC) will
be the conduit used to procure the services of retired LANL employees,
as needed, and will perform research and development and technology
maturation activities. Both of these companies will share in the common
fee pool.

Through the use of AL 2005-08, after award of the contract, we will use
our current Protégé, North Wind, Inc., to assist with the environmental
management scope of work.

#### B.3. Indirect Costs

Indirect costs are not included in the goals under this Small Business
Subcontracting Plan.

## II. Program Administrator

**Name:** Kevin Chalmers

**Title:** Supply Chain Manager

**Address:** 2435 Stevens Center Place\
Richland, WA 99354

**Telephone:** 509-371-2334

**Facsimile:** 509-371-2286

**E-Mail:** kmchalme@bechtel.com

Our small business program administrator will ensure that the following
activities are performed efficiently and effectively:

-   Maintaining source lists of potential SB, VOSB, SDVOSB, HUBZone SB,
    SDB, and WOSB subcontractors

-   Developing and maintaining bidders lists of SB, VOSB, SDVOSB,
    HUBZone SB, SDB, and WOSB concerns from as many sources as possible

-   Seeking other SB concerns when the number of prospective sources is
    not adequate, using mass media tools such as Internet bulletin
    boards

-   Reviewing solicitations to identify and remove any statements,
    clauses, etc., which may restrict or prohibit participation of SB,
    VOSB, SDVOSB, HUBZone SB, SDB, and WOSB subcontractors

-   Ensuring that proper documentation is provided by the bid proposal
    board if an SB, VOSB, SDVOSB, HUBZone SB, SDB, or WOSB subcontractor
    who provided a low bid is not selected

-   Ensuring establishment and maintenance of records on solicitations
    and subcontract award activity

-   Attending or arranging for attendance of company counselors at
    business opportunity workshops, minority business enterprise
    seminars, trade fairs, etc.

-   Preparing and submitting required semi-annual and annual
    subcontracting reports

-   Coordinating contractor's activities prior to and during Federal
    agency compliance reviews

-   Mentoring SBs currently under subcontract, enhancing their ability
    to provide timely, cost-effective, quality services

-   Facilitating contact between SB suppliers and respective procurement
    and technical/program personnel

-   Advising and training project management personnel on the purposes
    of the Small Business Subcontracting Plan and fostering their
    support for it

-   Attending SB training and monitoring program changes to ensure
    compliance at LANL

-   Reviewing, revising, and amending applicable procedures and
    instructions

-   Keeping records and measuring performance against established goals

-   Verifying that subcontracts contain the flowdown clauses pertaining
    to SB concerns, when required, and maintaining the policies and
    procedures required by the prime contract

-   Reviewing and approving small business subcontracting plans
    submitted by large businesses, where applicable

-   Verifying that lower-tier large business subcontractors submit small
    business subcontracting plans (when applicable), and the required
    semi-annual and annual subcontracting reports; and verifying
    compliance

-   Establishing and maintaining contacts and communication with parent
    organizations and networking with other SB program advocates within
    these organizations to support, implement, or enhance the LANL SB
    program

-   Maintaining good working relationships with SBA representatives to
    obtain assistance and coordination in finding capable SBs

-   Maintaining a close working relationship with NNSA to ensure that
    our project objectives and activities are consistent with NNSA
    programs

-   Reporting progress in achieving goals under this program to our
    Laboratory Director monthly

## III. Equitable Opportunities and Outreach Efforts

The following additional functions will be performed to effectively
implement this plan.

**A.** Outreach efforts to obtain sources:

-   A full-time onsite small business program manager serves as a
    liaison among the SB community, internal acquisition personnel, and
    the client.

-   We plan solicitations (including time for preparation and for
    development of SOW, quantities, specifications, and delivery
    schedules) to facilitate SB participation in subcontracting
    opportunities and solicitation, offer, and proposal activities.

-   We establish and maintain contacts with SB trade associations and
    business development organizations.

-   We attend SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB business
    procurement conferences and trade fairs.

-   We conduct external workshops, seminars, and training programs to
    ensure SBs are familiar with the requirements for doing business at
    LANL.

-   We maintain an effective outreach program by sponsoring and
    attending regional procurement conferences, trade fairs, and other
    functions to locate additional qualified sources.

-   We implement an ongoing "in-reach" program that provides SBs access
    and exposure to key project planners and managers.

-   We request sources from the SBA Commercial Market Representative
    (CMR) and access the CCR Dynamic Small Business search database
    (formerly PRO-net) when needed.

-   We utilize newspapers and magazine ads to encourage new sources.

-   We develop a comprehensive SB source list (which includes past
    performance) that is easily accessible and useful to acquisition
    personnel.

-   We select and qualify SB concerns to perform specific scopes of
    work.

-   We structure the program to help develop the capabilities and
    quality of services provided by SB suppliers and subcontractors
    currently working at LANL.

-   We use book references, catalogs, source lists, or other reference
    material to identify SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB
    sources before the acquisitions are placed.

**B.** Internal efforts to guide and encourage purchasing personnel:

-   We conduct internal workshops, seminars, and training programs to
    ensure that internal customers and acquisition personnel are
    acquainted with the Small Business Plan, our policies, and prime
    contract requirements.

-   We establish, maintain, and use SB, VOSB, SDVOSB, HUBZone SB, SDB,
    and WOSB source lists, guides, and other data for soliciting
    subcontracts.

-   We monitor activities to evaluate compliance with the subcontracting
    plan.

## IV. Subcontracting Plan Flowdown

We incorporate the flowdown clause requirements of FAR 52.219-9 as
applicable into subcontracts that offer further subcontracting
opportunities. This requires all subcontractors (except SB concerns) who
receive subcontracts in excess of \$500,000 (\$1,000,000 for
construction) to adopt a similar plan. Our supply chain manager will be
responsible for implementing and monitoring this aspect of the Small
Business Subcontracting Plan.

## V. Reports and Surveys

LANS will cooperate in any studies or surveys required by the
contracting agency or the U.S. SBA. We will submit periodic reports so
that the government can determine the extent of compliance by the
offeror with the subcontracting plan and submit SF 294, Subcontracting
Report for Individual Contracts, and SF 295, Summary Subcontract Report,
in accordance with the instructions on the forms or as provided in
agency regulations and in paragraph (j) of this provision. Once the
government's Electronic Subcontract Reporting System (eSRS) becomes
operational, we will submit the SF 294 and SF 295 reports electronically
to a single government-wide system and ensure that our large business
subcontractors agree to submit SFs 294 and 295, version 10/2001, or any
other version, as determined necessary by the Contracting Officer to
comply with DOE/NNSA internal procedures/practices.

**Reporting Period Report Due Due Date**

Oct 1-Mar 31 SF 294 April 30

Apr 1- Sept 30 SF 294 Oct 30

Oct 1-Mar 31 SF 295 April 30

Oct 1- Sept 30 SF 295 Oct 30

***Address for submitting SF 294 and SF 295.*** The completed written
reports will be submitted to (1) the cognizant Contracting Officer
elsewhere identified in the contract; (2) a courtesy copy to NNSA
Services Center Small Business Program Manager at the following address:
U.S. Department of Energy, NNSA Service Center, Small Business Program
Office, Office of Business Services, P.O. Box 5400, Albuquerque, NM
87185; and (3) a courtesy copy to the cognizant SBA Procurement Center
Representative (PCR).

## VI. Records and Procedures

The types of records maintained and procedures adopted to demonstrate
compliance with the requirements and goals of the Small Business
Subcontracting Plan include the following:

**A.** Source lists (e.g., CCR Dynamic Small Business Search database,
formerly PRO-Net); guides; and other data that identify SB, SDB, WOSB,
HUBZone SB, VOSB, and SDVOSB concerns

**B.** Lists of organizations contacted in an attempt to locate sources
that are SB, SDB, WOSB, HUBZone SB, VOSB, or SDVOSB concerns

**C.** Records on each subcontract solicitation resulting in an award of
more than \$100,000, indicating:

-   Whether SB concerns were solicited and, if not, why not

-   Whether SDB concerns were solicited and, if not, why not

-   Whether WOSB concerns were solicited and, if not, why not

-   Whether HUBZone SB concerns were solicited and, if not, why not

-   Whether VOSB concerns were solicited and, if not, why not

-   Whether SDVOSB concerns were solicited and, if not, why not

-   If applicable, the reason an award was not made to an SB concern

**D.** Records of any outreach efforts to contact trade associations,
business development organizations, and conferences, and trade fairs to
locate SB, SDB, WOSB, HUBZone SB, VOSB, and SDVOSB sources

**E.** Records of internal guidance and encouragement provided to
acquisition personnel through workshops, seminars, training programs,
and incentive awards, and records of performance monitoring to evaluate
compliance with the program's requirements

**F.** On a contract-by-contract basis, records to support award data
submitted, including the name, address, and business size of each
subcontractor

This subcontracting plan was submitted
by:![](media/image3.jpeg){width="2.115972222222222in"
height="0.6402777777777777in"}

Signed:

Typed Name: [Kevin M. Chalmers]{.underline}

Title: [Supply Chain Manager]{.underline}

Date: [July 19, 2005]{.underline}

Phone Number: [(509) 371-2334]{.underline}

Plan Concurred On By: [(Original Signed by)\
]{.underline} Gregory F. Gonzales\
NNSA Service Center\
Small Business Program Manager

Date: [December 21, 2005]{.underline}

Plan accepted by: \_\_\_\_\_\_\_\_\_\_[(Original Signed
by)]{.underline}\_\_\_\_\_

NNSA Contracting Officer

Date: [December 21, 2005]{.underline}