**Visual Cue Needs of Library Services**

CAD staff do all up-front processing for 407 materials except

for 1st copy CIPs; send items directly to LS cataloging teams except for
1st copy CIPs.

This statement relates to a proposed "to be" workflow for 407 materials
done by CAD staff and assumes the following:

1\) CAD staff will do all the steps necessary to enable an item to be
sent directly to a cataloging team;

2\) Staff doing selected 407\'s work in LCDB;

3\) Selection and setting priority take place in CAD;

4\) Only selected items and CIPs are forwarded to LS;

5\) When CAD receives 2 copies and they are selected or are CIPs, they
are forwarded to LS together;

6\) Some CIP material will continue to be declared out of scope for the
collections at the CIP stage; for material in scope, the CIP default
selection will remain at 2 copies (the selection stated in the CIP
record until an actual copy is received and selection is done based on
the physical item); the number of shelf copies to be selected is stated
in field 925; this field also reflects any changes in the selection
decision for CIPs;

7\) CIPs will continue to be 1111\'d in the CIP Div. and 1st copy CIPs
will be sent to that div.;

8\) There is agreement on at least a subset of data elements that will
constitute an IBC record that meets both CAD and LS needs.

To process materials on a timely basis, LS CIP Division and LS
cataloging teams need a visual cue indicating:

1\) Priority;

2\) Whether the item is a 1st copy received CIP;

3\) Whether the item is a new work or not;

4\) LCCN (at least until STARS replacement);

5\) Routing to cataloging division or CIP (1st copy CIP);

6\) Source of IBC record when other than created from scratch in LCDB.

The above information can be combined into one slip; most of the other
slips from the table of slips relating to bibliographic orientation
would be needed as well.

The visual cues for priority will be color coded in the same

colors as currently used.

The slip at the right is a proposed model that reflects the above. It
would be used for materials assigned Priority 1. The priority numbers
will also be printed on the verso of the slip so that the priority is
visible from both sides of the slip.

09Jul02

**1 1 1 1 1 1 1**

**REPORT OF SEARCHER**

![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}

New Work Other 1st Copy CIP

![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}

Send to: ![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}

ASCD CIP G&M HLCD![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}

RCCD SMCD SSCD

LCCN:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Stream: 906 \$c = copycat origres pccadap

**Visual Cue Needs of Library Services**

CAD staff do all up-front processing for 407 materials except

for 1st copy CIPs; send items directly to LS cataloging teams except for
1st copy CIPs.

This statement relates to a proposed "to be" workflow for 407 materials
done by CAD staff and assumes the following:

1\) CAD staff will do all the steps necessary to enable an item to be
sent directly to a cataloging team;

2\) Staff doing selected 407\'s work in LCDB;

3\) Selection and setting priority take place in CAD;

4\) Only selected items and CIPs are forwarded to LS;

5\) When CAD receives 2 copies and they are selected or are CIPs, they
are forwarded to LS together;

6\) Some CIP material will continue to be declared out of scope for the
collections at the CIP stage; for material in scope, the CIP default
selection will remain at 2 copies (the selection stated in the CIP
record until an actual copy is received and selection is done based on
the physical item); the number of shelf copies to be selected is stated
in field 925; this field also reflects any changes in the selection
decision for CIPs;

7\) CIPs will continue to be 1111\'d in the CIP Div. and 1st copy CIPs
will be sent to that div.;

8\) There is agreement on at least a subset of data elements that will
constitute an IBC record that meets both CAD and LS needs.

To process materials on a timely basis, LS CIP Division and LS
cataloging teams need a visual cue indicating:

1\) Priority;

2\) Whether the item is a 1st copy received CIP;

3\) Whether the item is a new work or not;

4\) LCCN (at least until STARS replacement);

5\) Routing to cataloging division or CIP (1st copy CIP);

6\) Source of IBC record when other than created from scratch in LCDB.

The above information can be combined into one slip; most of the other
slips from the table of slips relating to bibliographic orientation
would be needed as well.

The visual cues for priority will be color coded in the same

colors as currently used.

The slip at the right is a proposed model that reflects the above. It
would be used for materials assigned Priority 1. The priority numbers
will also be printed on the verso of the slip so that the priority is
visible from both sides of the slip.

09Jul02

**2 2 2 2 2 2 2**

**REPORT OF SEARCHER**

![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}

New Work Other 1st Copy CIP

![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}

Send to: ![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}

ASCD CIP G&M HLCD![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}

RCCD SMCD SSCD

LCCN:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Stream: 906 \$c = copycat origres pccadap

**Visual Cue Needs of Library Services**

CAD staff do all up-front processing for 407 materials except

for 1st copy CIPs; send items directly to LS cataloging teams except for
1st copy CIPs.

This statement relates to a proposed "to be"workflow for 407 materials
done by CAD staff and assumes the following:

1\) CAD staff will do all the steps necessary to enable an item to be
sent directly to a cataloging team;

2\) Staff doing selected 407\'s work in LCDB;

3\) Selection and setting priority take place in CAD;

4\) Only selected items and CIPs are forwarded to LS;

5\) When CAD receives 2 copies and they are selected or are CIPs, they
are forwarded to LS together;

6\) Some CIP material will continue to be declared out of scope for the
collections at the CIP stage; for material in scope, the CIP default
selection will remain at 2 copies (the selection stated in the CIP
record until an actual copy is received and selection is done based on
the physical item); the number of shelf copies to be selected is stated
in field 925; this field also reflects any changes in the selection
decision for CIPs;

7\) CIPs will continue to be 1111\'d in the CIP Div. and 1st copy CIPs
will be sent to that div.;

8\) There is agreement on at least a subset of data elements that will
constitute an IBC record that meets both CAD and LS needs.

To process materials on a timely basis, LS CIP Division and LS
cataloging teams need a visual cue indicating:

1\) Priority;

2\) Whether the item is a 1st copy received CIP;

3\) Whether the item is a new work or not;

4\) LCCN (at least until STARS replacement);

5\) Routing to cataloging division or CIP (1st copy CIP);

6\) Source of IBC record when other than created from scratch in LCDB.

The above information can be combined into one slip; most of the other
slips from the table of slips relating to bibliographic orientation
would be needed as well.

The visual cues for priority will be color coded in the same

colors as currently used..

The slip at the right is a proposed model that reflects the above. It
would be used for materials assigned Priority 1. The priority numbers
will also be printed on the verso of the slip so that the priority is
visible from both sides of the slip.

09Jul02

**3 3 3 3 3 3 3**

# REPORT OF SEARCHER

![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}

New Work Other 1st Copy CIP

![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}

Send to: ![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}

ASCD CIP G&M HLCD![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}

RCCD SMCD SSCD

LCCN:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Stream: 906 \$c = copycat origres pccadap

**Visual Cue Needs of Library Services**

CAD staff do all up-front processing for 407 materials except

for 1st copy CIPs; send items directly to LS cataloging teams except for
1st copy CIPs.

This statement relates to a proposed "to be"workflow for 407 materials
done by CAD staff and assumes the following:

1\) CAD staff will do all the steps necessary to enable an item to be
sent directly to a cataloging team;

2\) Staff doing selected 407\'s work in LCDB;

3\) Selection and setting priority take place in CAD;

4\) Only selected items and CIPs are forwarded to LS;

5\) When CAD receives 2 copies and they are selected or are CIPs, they
are forwarded to LS together;

6\) Some CIP material will continue to be declared out of scope for the
collections at the CIP stage; for material in scope, the CIP default
selection will remain at 2 copies (the selection stated in the CIP
record until an actual copy is received and selection is done based on
the physical item); the number of shelf copies to be selected is stated
in field 925; this field also reflects any changes in the selection
decision for CIPs;

7\) CIPs will continue to be 1111\'d in the CIP Div. and 1st copy CIPs
will be sent to that div.;

8\) There is agreement on at least a subset of data elements that will
constitute an IBC record that meets both CAD and LS needs.

To process materials on a timely basis, LS CIP Division and LS
cataloging teams need a visual cue indicating:

1\) Priority;

2\) Whether the item is a 1st copy received CIP;

3\) Whether the item is a new work or not;

4\) LCCN (at least until STARS replacement);

5\) Routing to cataloging division or CIP (1st copy CIP);

6\) Source of IBC record when other than created from scratch in LCDB.

The above information can be combined into one slip; most of the other
slips from the table of slips relating to bibliographic orientation
would be needed as well.

The visual cues for priority will be color coded in the same

colors as currently used..

The slip at the right is a proposed model that reflects the above. It
would be used for materials assigned Priority 1. The priority numbers
will also be printed on the verso of the slip so that the priority is
visible from both sides of the slip.

09Jul02

**4 4 4 4 4 4 4**

# REPORT OF SEARCHER

## MINIMAL LEVEL CATALOGING

New Work Other 1st Copy
CIP![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}

![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}

Send to: ![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}

ASCD CIP G&M HLCD![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}![](media/image1.wmf){width="0.29791666666666666in"
height="0.2222222222222222in"}

RCCD SMCD SSCD

LCCN:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Stream: 906 \$c = copycat origres pccadap

**Visual Cue Needs of Library Services**

408 staff do not search LCDB

At the present time (July 10, 2002) the plan is for staff processing 408
materials not to search the LCDB. They will, however, make selection
decisions and input into the record in the CODB basic information needed
by LS staff doing Initial Bibliographic Control (IBC). This information
will be provided LS staff on a printout derived from the CODB and
inserted in the book. At the time of the pilot project associated with
408 staff doing selection, printouts will not be possible because the CO
system to produce them will not have been developed. For the pilot
project, it will be necessary to use a slip the will be filled in by
staff processing 408 materials.

This statement relates to the 408 pilot project and consists of the
following assumptions:

1\) Staff doing selected 407\'s work in LCDB;

2\) Staff doing 408\'s work in CODB but use a system that does not
search across platforms; thus they do **not** search the LCDB and
require a **slightly different slip from the one used by 407 staff**;

3\) Selection and setting priority take place in CO;

4\) Only selected items and CIPs are forwarded to LS;

5\) When CO receives 2 copies and they are selected or are CIPs, they
are forwarded to LS together;

6\) LS staff receive items from CO in a staging area for additional
processing (currently CIP Div.);

7\) Some CIP material will continue to be declared out of scope for the
collections at the CIP stage; for material in scope, the CIP default
selection will remain at 2 copies (the selection stated in the CIP
record until an actual copy is received and selection is done based on
the physical item).

To process materials on a timely basis, LS staff need a visual cue
indicating:

1\) Priority;

2\) Whether the item is a probable CIP;

3\) The selection decision;

4\) Whether the item is an added copy (but cannot be known if 408 staff
do not search LCDB);

5\) For 408\'s, possibly the control number or other access to the
record in the CODB.

The slip at the right is a proposed model that reflects the above. There
will be 4 slips of different color, one each for priority 1 (fucia), 2
(orange), 3 (blue), and 4 (yellow). The priority numbers will also be
printed on the verso of the slip so that the priority is visible from
both sides of the slip.

10Jul02

**1 1 1 1 1 1 1**

![](media/image2.wmf){width="0.3638888888888889in" height="0.33125in"}

CIP data in book

Selection Decision:

\_\_\_\_\_\_ Acquire 1

\_\_\_\_\_\_ Acquire 2

\_\_\_\_\_\_ Do not acquire

*(This selection decision may not reflect that in an existing CIP record
in the LCDB)*

**Selection Decision: 408 Copyright Registration: Music**

**Cataloging Priority**

(Circle appropriate cataloging priority.)

**2 3 4**

**core brief reg. no. (no cataloging)**

**SELECTION DECISON**

(*Check appropriate box. One box must be checked.)*

> Acquire 1![](media/image2.wmf){width="0.3638888888888889in"
> height="0.33125in"}

![](media/image2.wmf){width="0.3638888888888889in" height="0.33125in"}

Acquire 2

![](media/image2.wmf){width="0.3638888888888889in" height="0.33125in"}

Do not acquire

**CO SENDING 1 COPY TO DCSU**

*(Check if YES. Leave blank otherwise*.)

![](media/image2.wmf){width="0.3638888888888889in" height="0.33125in"}

> *Yes, CO sent 1 copy to DCSU.*
>
> *[Note to music staff]{.underline}: If box checked, 1 copy has been
> forwarded to DCSU; if box **NOT** checked, return this copy, **IF
> SURPLUS**, to CO.*

12Sep02

**Introduction to Selection Slip**

**for**

**408 Copyright Registration: Music**

The above slip is a proposed model for recording CO selection decision
for music deposits. CO staff will

1.  Circle the appropriate cataloging priority number under which the
    item in hand is to be processed. CO staff;

2.  Check whether 1, 2 or no copies are wanted for LC collection;

3.  Check the Deposit Copy Storage Unit box when a copy has been
    forwarded to that unit. LS staff will return to CO any 408 receipt
    that is determined to be surplus AND the DCSU box is blank.

If a work has CIP data, CO staff will forward to TX/SO for selection
decision. TX/SO will slip work as appropriate, and return to CO staff.

**Selection Decision: 408 Copyright Registration Receipt**

**Cataloging Priority**

(Circle appropriate cataloging priority.)

**1 2 3 4**

**CIP data and/or LCCN present?** *(Check if YES. Leave blank if
otherwise.)*

![](media/image3.wmf){width="0.38472222222222224in"
height="0.3416666666666667in"}

> *Yes, CIP/LCCN present.*
>
> *[Note to CO staff]{.underline}: Even if selection decision below is
> \"Do not acquire,\" 1 copy must be sent to CIP when this box is
> checked*

**SELECTION DECISON**

(*Check appropriate box. One box must be checked.)*

> Acquire 1![](media/image2.wmf){width="0.3638888888888889in"
> height="0.33125in"}

![](media/image2.wmf){width="0.3638888888888889in" height="0.33125in"}

Acquire 2

![](media/image2.wmf){width="0.3638888888888889in" height="0.33125in"}

Do not acquire

**CO SENDING 1 COPY TO DCSU**

*(Check if YES. Leave blank otherwise*.)

![](media/image2.wmf){width="0.3638888888888889in" height="0.33125in"}

> *Yes, CO sending 1 copy to DCSU.*
>
> *[Note to CIP staff]{.underline}: If box checked, 1 copy has been
> forwarded to DCSU; if box **NOT** checked, return this copy, **IF
> SURPLUS**, to CO.*

06Sep02

**Visual Cue Needs of Library Services**

**for**

**408 Copies Going to CIP**

At the present time (August 31, 2002) the plan is for staff processing
408 materials not to search the LCDB. They will fill out a slip to
provide Library Services staff in CIP with basic data as described
below.

This statement relates to the 408 pilot project and consists of the
following assumptions:

1\. 408 staff do not search across platforms, including LCDB;

2\. Selection and setting priority take place in CO, and this is
considered the authoritative selection decision.

3\. CIP staff will abide by CO selection decision, and modify CIP
default selection accordingly;

4\. Only selected items, CIPs, and items with LCCNs or other data
printed in them which may imply CIP are forwarded to CIP;

5\. When CO receives 2 copies and both are selected , they are forwarded
to CIP together. When only 1 of the 2 copies is selected or when no copy
is selected but CIP data is present or implied, CO will send only 1 copy
to CIP.

6\. CIP staff receive in a staging area the above items for additional
processing;

7.  CIP staff add its normal slips (the ones presently used ) to
    selected and not selected material and forward accordingly to LS
    cataloging, Surplus Books, or DCSU (via CO). \[SEE discussion
    below.\]

```{=html}
<!-- -->
```
8.  Before sending extra CO copies to Surplus, CIP staff check selection
    sheet to see if a copy has already gone to DCSU. If no, then CIP
    staff must send one CO copy to DCSU via CO. If yes, CIP may send
    extra copy to Surplus.

For all material going to LS cataloging, CIP staff will keep CO
selection slip in deposit(s), and will supplement with its own slips so
as to have full complement of LS visual cues indicating:

1\. Priority;

2\. Whether the item is a probable CIP or PCN;

3\. The selection decision;

whether CO has sent 1 copy to DCSU

whether the item is an added copy (but cannot be known if 408 staff do
not search LCDB);

for 408\'s, possibly the control number or other access to the record in
the COINS.

The above slip is a proposed model for recording CO selection decision,
concerning priority and selection only. There will be one slip headed by
the numbers 1-4 for cataloging priority. CO staff will circle the
priority number under which the item in hand is to be processed. CO
staff will check the Deposit Copy Storage Unit box when a copy has been
forwarded to that unit. LS staff will return to CO any 408 receipt that
is determined to be surplus **AND** the DCSU box has **NOT** been
checked.