\-\-\-\--Original Message\-\-\-\--\
From: Rachael Sepcic
\[[mailto:sepcic@us.ibm.com](mailto:sepcic@us.ibm.com)\]\
Sent: Tuesday, October 28, 2003 11:58 PM\
To: Watts, Mike\
Subject: Information for the Document & Records Management eGov Team at\
USDA\
Importance: High\
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Mike \-- Could you please forward this information to Jackie Hawkins and
her\
team?\
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Thanks!\
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Rachael M. Sepcic\
IBM \-- Software Account Manager\
USDA, DOI, EPA, and DOE\
\
6710 Rockledge Drive\
Office: 24B225 / Mail Drop: 24B237\
Bethesda  MD  20817\
Phone: 301-803-3189,  Cell:  703-629-3983, Fax: 301-803-2865,  Tie: 262\
email: sepcic@us.ibm.com\
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(Embedded image moved to file: pic14353.gif)FBO for Vendors\
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           (Embedded image moved to file: pic30111.gif)SSA logo\
     70 \-- NOTICE OF GOVERNMENT INTENT TO ESTABLISH AN AGENCY STANDARD\
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General Information\
                                                               \
 Document Type:     Special Notice                             \
                                                               \
 Solicitation       ssa-03-ap-standard                         \
 Number:                                                       \
                                                               \
 Posted Date:       Oct 27, 2003                               \
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 Original Response                                             \
 Date:                                                         \
                                                               \
 Original Archive   Nov 12, 2003                               \
 Date:                                                         \
                                                               \
 Current Archive                                               \
 Date:                                                         \
                                                               \
 Classification     70 \-- General purpose information          \
 Code:              technology equipment                       \
                                                               \
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Contracting Office Address\
      Social Security Administration, Deputy Commissioner for Finance,\
      Assessment and Management, Office of Acquisition and Grants, 1710\
      Gwynn Oak Avenue, Baltimore, MD, 21207-5279\
Description\
      The purpose of this notice is to inform the vendor community of
the\
      Social Security Administration?s (SSA) intention to establish the
IBM\
      DB2 Content Manager software suite as the Agency standard for\
      enterprise document management. SSA is adopting a document
management\
      architecture (DMA) to provide the framework for an
enterprise-wide\
      integrated system to store, manage and access unstructured data
for\
      its more than 80,000 employees located in over 2,000 offices
around\
      the world. Implementation of the DMA requires that SSA establish
and\
      maintain an unstructured document repository (UDR) consisting of\
      imaged documents of different types and sizes, including\
      electrocardiograms, photographs and extensible markup language\
      documents, as well as video and sound recordings, and designate a\
      supporting Agency standard enterprise document management
software\
      suite. The initial implementation of the UDR will be in support
of\
      the Agency?s Accelerated Electronic Disability Project (AeDIB)
that\
      will improve disability claims processing by moving all partners
in\
      disability claims adjudication/review to an electronic business\
      process through the use of an electronic disability folder. When\
      fully implemented, AeDib will add 32 million documents comprised
of\
      308 million images to the UDR, annually. These documents will
occupy\
      more than 7 trillion bytes of digital storage media. In addition,\
      AeDIB requires that the UDR support 500,000 annotated audio\
      recordings and transcripts that occupy 45 trillion bytes of
digital\
      storage media. AeDIB is anticipated to have up to 10,400
concurrent\
      users accessing unstructured data at a projected rate of 700
pages\
      per second. SSA has identified the following enterprise document\
      management software suite requirements as critical to the
successful\
      implementation of the UDR: 1) Demonstrated ability to
successfully\
      support UDR workloads equal to or greater than the projected
AeDib\
      workloads, through single or multiple existing implementations;
2)\
      Storage and maintenance of document images and indices in a\
      relational database including data elements to identify, describe
and\
      locate each document; 3) Capability to use the standard
relational\
      database query language Structured Query Language for pre-defined
or\
      ad hoc inquiries against the UDR document index; 4) Support of\
      repositories residing on the IBM zOS, IBM OS/400, Sun Solaris and\
      Microsoft operating system platforms; 5) Support of access to\
      documents in the centralized and distributed processing
environments\
      employed at SSA; 6) Compliance with Section 508 of the
Rehabilitation\
      Act of 1973; 7) Certification to DoD JITC 5015.2-STD; 8)\
      Accessibility from a commercial federated search and retrieval
tool\
      to logically search and combine data in disparate repositories;
and\
      9) Management of digital media, including data streaming of audio
and\
      video recordings. With the assistance of outside experts, SSA has\
      validated its requirements and assessed the ability of products
in\
      the market place to meet them. These market studies show that the
IBM\
      DB2 Content Manager suite is the only product that meets all of
these\
      requirements and, therefore, should be established as SSA?s
standard\
      for enterprise document management. This document does not
constitute\
      a solicitation for offers. Requests for copies of a solicitation
will\
      not be honored or acknowledged. Pricing data is not requested or\
      required. No contract award will be made on the basis of
responses\
      received. Respondents will not be notified of the results of any\
      Government evaluation of submitted information. Any responses to
this\
      notice should be submitted electronically within 15 calendar days
to\
      amy.pasciak@ssa.gov and refer to the SSA Enterprise Document\
      Management Software standard.\
Original Point of Contact\
      Amy Pasciak, Contract Specialist, Phone 410-965-9549, Fax\
      410-966-5982, Email amy.pasciak@ssa.gov\
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      Vernecia R. Lee\
        Client Unit Executive - Federal Health and Social Services\
        Phone: 301-803-1951\
        Fax:      301-803-2845\
        Cell:      301-524-6544\
        leev@us.ibm.com