Section 5-1: Disposal and DISPOSITION

5-1-00 Policy

10 Procedures

20 Guidance and Information

30 Reporting Requirements

X5-1-A GSA Real Property Disposal Process as it Relates to the
Environment

X5-1-B Request for Transfer of Excess Real and Related Personal
Property, GSA form 1334

5-1-00 Policy

Real Property or interests therein that are determined to be excess to
the needs of HHS are usually disposed of by or through the General
Services Administration (GSA). It is the policy of the Administrator,
GSA to provide for the transfer of excess real property among Federal
agencies to eliminate the need to acquire new real properties.
Improvements of no commercial value, after requisite approvals, may be
abandoned, donated to public bodies, or destroyed. Under Public Law
93-638, when IHS no longer has a need for real property, it may transfer
ownership of the property directly to the tribe for use in the
performance of a self-determination contract or to GSA to transfer to
the Department of the Interior to take the property in trust for the
benefit of the tribe.

A. RETENTION OF REAL PROPERTY

Real property may be retained only when one or more of the following
factors exist:

> 1\. There is a firm current or foreseeable authorized requirement for
> the property;
>
> 2\. The value and characteristics of the property represent the most
> effective, economical, and timely method of meeting program
> requirements;
>
> 3\. The property is needed to protect the Government's investment in
> an activity by providing for definite and foreseeable expansion
> requirements.

HHS organizations shall employ the methodology and criteria depicted in
the disposition decision tree as an initial tool for identifying
property disposal candidates.

B. AUTHORITIES/REFERENCES.

> The Federal Management Regulation, 41 CFR 102-75, provides additional
> guidance for disposal actions.

C. Federal agencies' historic preservation responsibilities when
disposing of real property under their control

> Federal agencies must, to the extent practicable, establish and
> implement alternatives, including adaptive reuse, for historic
> properties that are not needed for current or projected agency
> purposes. Agencies are required to get the Secretary of Interior's
> approval of the plans of transferees of surplus federally owned
> historic properties. Agencies must also review all proposed excess
> actions to identify any properties listed on or eligible for listing
> on the National Register of Historic Places. Federal agencies must not
> perform disposal actions that could result in the alteration,
> destruction, or modification of a historic or cultural property until
> Federal agencies have consulted with the SHPO and the Advisory
> Council.

D. Title V of the McKinney-Vento Homeless Assistance Act

> Section 203(k) of the Federal Property and Administrative Services Act
> of 1949 (FPASA), as amended, authorizes the Secretary of the
> Department of Health and Human Services (HHS) to convey surplus
> Federal real properties to eligible applicants to convey surplus
> Federal real properties to eligible applicants to assist the homeless.
>
> In accordance with Title V of the McKinney -- Vento Act, organizations
> that provide services to the homeless receive priority consideration
> in the use of Federal surplus real property.
>
> Eligible organizations include states and their political subdivisions
> and instrumentalities, tax supported institutions, and nonprofit
> organizations. The Federal Property Assistance Program is administered
> by this Department\'s Program Support Center. Entities interested in
> acquiring Federal surplus property for public health uses may obtain
> an application instruction packet from the PSC.

E. DEFINITIONS

[Disposal Agency]{.underline} is defined as the executive agency
designated by the Administrator of General Services to dispose of excess
or surplus property.

[Excess Real Property]{.underline} means any property under the control
of any Federal agency which is not required for its needs and the
discharge of its responsibilities, as determined by the head thereof.

[No Commercial Value]{.underline} means real property, including related
personal property, which has no reasonable prospect of being disposed of
at a consideration.

[Related Personal Property]{.underline} means any personal property
which is an integral part of real property or is related to, designed
for, or especially adapted to the functional or productive capacity of
the real property and removal of this personal property would
significantly diminish the economic value of the real property.

[Surplus Real Property]{.underline} is defined as any real property and
related personal property reported excess which has been screened for
the needs of Federal agencies or waived from such screening by GSA and
has not been designated by GSA for utilization by another federal
agency.

5-1-10 Procedures

The General Services Administration through the Public Buildings Service
(PBS) is responsible for promoting effective use of federal real
property assets, as well as the disposal of real property that is no
longer mission-critical to federal agencies. With thousands of
properties in the federal portfolio, disposing of underused federal
property is a considerable task. GSA, working together with partner
federal agencies, state, and local governments, non-profit
organizations, business groups, and citizens, leaves a lasting positive
impact on communities by making valuable government real estate
available for numerous public purposes.

A. THE DISPOSAL PROCESS. When disposing of federal real estate, the
following process is mandated by federal law, except in situations
governed by other laws and regulations. The major steps in this process
are illustrated below, but, not every property goes through every step
of the process. Exhibit X5-1-A is provided for additional information on
the disposal process with emphasis on environmental considerations.

1.  Excess Property. When a federal agency no longer needs a property to
    carry out its program responsibilities, it reports this property as
    "excess" to its needs.

2.  Federal Transfer. GSA first offers excess property to other federal
    agencies that may have a program need for it. If another federal
    agency identifies a need, the property can be transferred to that
    agency.

3.  Surplus Property. If there is no further need for the property
    within the federal government, the property is determined "surplus"
    and may be made available for other uses through public benefit
    conveyances (PBC), including homeless use, negotiated sales, or
    public sales based on GSA\'s determination of the property's highest
    and best use.

4.  Homeless Conveyance. According to the Department of Housing and
    Urban Development, if a property is suitable for homeless use, it
    must first be considered as a homeless conveyance before any other
    public benefit conveyance can be considered.

5.  Public Benefit Conveyance. As a PBC, the property can be
    substantially discounted in price (up to 100% reduction in fair
    market value) if it is used for a specific public use that qualifies
    for a PBC through a partner federal agency.

6.  Negotiated Sale. GSA can negotiate a sale at appraised fair market
    value with a state or local government if the property will be used
    for another public purpose.

7.  Public Sale of Property. If state and local governments or other
    eligible non-profits do not wish to acquire the property, GSA can
    dispose of surplus property via a competitive sale to the public,
    generally through a sealed bid or auction.

B. IDENTIFYING AND REPORTING EXCESS REAL PROPERTY

1.  OPDIVs, after appropriate internal clearances/approvals are
    received, shall report excess real property to OFMP/HHS for
    screening for possible transfer to meet other Departmental needs.
    Reports shall be submitted at least 120 calendar days in advance of
    the date such property will become available for transfer or
    disposal. This notification requirement is applicable even to OPDIVs
    with delegated authority to excess property without Departmental
    approval.

2.  HHS is designated as the disposal agency for leases, permits,
    licenses, easements, and similar real estate interests held by the
    HHS agencies in non-Government owned property. This includes
    Government-owned improvements located on the premises except when it
    is determined by either HHS or GSA that the Government's best
    interests would be served for such disposal to be handled by GSA.

C. TRANSFERS OF EXCESS PROPERTY

Transfers of excess property from one agency to another are generally
handled with reimbursement equal to the appraised fair market value of
the property (deposited into the Treasury as miscellaneous receipts).
Upon determination by GSA that a transfer of the property requested is
in the best interest of the Government and that the requesting agency is
the appropriate agency to hold the property, the transfer may be made
among Federal agencies.

Approval of the Office of Management and Budget (OMB) is required if a
transfer without reimbursement is proposed or when the transferring
agency has requested the net proceeds of the transfer. Transfers without
reimbursement are generally processed when the Administrator of General
Services, with the approval of the Director, has approved a request for
an exception from the 100% reimbursement requirement, or Congress has
specifically authorized the transfer without reimbursement. See FMR 41
CFR 102-75 for specifics on transfers without reimbursement and requests
for net proceeds from a transfer.

HHS agencies requesting transfers of excess properties should prepare a
GSA Form 1334, Request for Transfer of Excess Real and Related Property,
(see Exhibit X5-1-B) and forward the completed form to OFMP.

D. TRANSFERS FROM IHS

There are statutory provisions that permit transfer of certain excess
real property to Indian tribes without screening of other agencies. They
include:

1.  The Indian Health Transfer Act, Public Law 83-568 of August 5, 1954,
    transferred Indian Health functions from the Department of Interior,
    Bureau of Indian Affairs (BIA) to DHHS. Under Section 4 of this Act,
    the properties of BIA relating primarily to health matters were
    authorized to be transferred to IHS. In recognition that adjustments
    would from time to time be called for in the respective real
    property holdings for the benefit of the Indian tribes, and in order
    to simplify transfer procedures, a Memorandum of Understanding was
    entered into in 1961 by the Secretary of the Interior and Secretary
    of Health, Education, and Welfare, and the Administrator of General
    Services to cover such transfers as well as retransfers of
    properties between the two Departments involved. Transfers under
    that authority, which appears in 41 CFR 102-75.1110, do not require
    any screening of other agencies.

2.  Public Law 93-599, approved January 2, 1975, provides for the
    transfer, without compensation, of certain excess real properties to
    the Secretary of the Interior to be held in trust status under BIA
    in favor of the Indian tribe within whose boundaries such excess
    property is located or, in Oklahoma, within a former Indian
    reservation or contiguous to real property now held in trust for an
    Indian tribe, but only if the property itself was once held in trust
    by the United States for an Indian tribe. Transfers under this
    authority do not require any screening of other agencies.

3.  The IHS, through §105f of the Indian Self-Determination and
    Education Assistance Act (Public Law 93-638, as amended) \[25 U.S.C.
    §450j (f)\] permits the use, acquisition, or donation of real estate
    to a tribe, tribal organization, or urban Indian program pursuit to
    a self-determination contract or grant agreement. IHS may also
    acquire excess real property and transfer ownership of property to a
    tribe.

5-1-20 Guidance and Information

A. DETERMINING ECONOMIC VALUE

> 1\. Government-owned improvements located on land for which HHS has
> control and accountability may be destroyed after it has been
> determined that the improvement has no commercial value, or that the
> estimated cost for continued care, protection, and maintenance would
> exceed the estimated proceeds of its sale. Improvements with no
> commercial value owned by the Government may also be abandoned on
> privately-owned property.
>
> 2\. No property shall be abandoned or destroyed until the above facts
> have been determined by a Board of Survey designated by the head of
> the office or installation having management responsibility for the
> property. Any official who is directly accountable or responsible for
> the property shall not serve in any surveying capacity. The survey
> should determine the original cost of the property (estimated if not
> known), the estimated cost to the Government for its protection and
> maintenance, and whether it is dangerous to public health or safety.
>
> 3 The criteria of health, safety, and security shall be interpreted
> literally. Buildings and structures which either have structural
> defects or are contaminated to the extent that it is impracticable to
> make them safe or sterile for further use are examples of buildings
> not meeting these criteria. The criteria are also applicable to
> related materials and equipment which have either been contaminated
> through use in connection with the treatment or research of infectious
> and contagious disease, or have been subjected to radiation to the
> extent that it is not practicable to sterilize or neutralize them. The
> dictates of security policy or regulations require that such property
> be destroyed when it is no longer of any value or use for the purpose
> of which it was originally intended.
>
> 4 A Request for Transfer of Excess Real and Related Personal Property,
> in the format shown in Exhibit X5-1-B must be completed in each
> instance, initiated by the OPDIV, signed by the survey board members,
> and submitted to the individual delegated with disposal authority for
> a decision as to whether the property is dangerous to the extent of
> requiring special safeguards. Based upon the recommendations of the
> survey board, the individual delegated with disposal authority will
> then decide whether the property should be retained, destroyed, or
> abandoned. A copy of the approved Report of Survey will be furnished
> to the HHS agency.
>
> 5\. The completed Survey Report must be forwarded to GSA for
> concurrence when the property either (a) had an original cost of more
> than \$50,000, (b) is of permanent type construction, or (c) would
> enhance the value of the underlying land, if retained.
>
> 6\. When abandonment or donation has been authorized, the OPDIV shall
> give public notice in accordance with the instructions in FMR 41 CFR
> 102-75.

B. CUSTODY/ACCOUNTABILITY FOR EXCESS REAL PROPERTY

Once the Report of Excess is reviewed and accepted by the GSA, it will
provide an acceptance date and a GSA Control number.

The HHS agency will be responsible for the expense of physical care,
handling, protection, maintenance, and repair of excess and surplus real
property, pending its transfer or disposal, for not more than 12 months
plus the period to the first day of the succeeding quarter of the fiscal
year after the date the property is accepted by GSA for disposition. In
the event the property is not transferred to a Federal agency or
disposed of during that period, the expense of physical care, handling,
protection, maintenance, and repair of such property thereafter will be
assumed by GSA. Guidelines for protection and maintenance contained in
FMR 41 CFR 102-75 should be followed. This responsibility will include
the minimum services necessary to preserve the Government's interest,
and will continue to be exercised until the actual transfer or disposal
of the property.

Excess real property which has been reported to and accepted by the GSA
must remain in the HHS agency's Real Property Inventory system until
final disposition has been acknowledged by the GSA.

5-1-30 Reporting Requirements

When buildings or other improvements are excessed without the underlying
land, an original only of SF 118 and SF 118A, Report of Excess Real
Property, prepared in accordance with GSA instructions in FMR 41 CFR
102-75, will be submitted to OFMP. The report will include a request,
inserted in Block 18, that GSA acts as the disposal agency for the
property and a statement that "This property has been screened against
the known needs of the Department."

The report will be reviewed by OFMP and screened against departmental
requirements delineated in approved long-range facility plans. If a
requirement exists, the Deputy Assistant Secretary for Facilities
Management and Policy will authorize transfer between the HHS Agencies.
When no departmental need is determined by the OFMP screening procedure,
the Report of Excess will be directed to the appropriate GSA regional
office in the required number of copies (original plus 4 copies). The
holding agency will be notified of this action by copy of the report.

Reports of excess property for lands which are under the custody and
responsibility of the Department and which have been withdrawn or
reserved from the public domain will follow the same procedures outlined
in paragraph B. above, insofar as HHS and the agencies are concerned.
OFMP will file with the Department of the Interior the required notice
of intention to relinquish the property, and will forward a copy of the
notice to the appropriate GSA regional office. The SF 118 will not be
completed and processed unless the Secretary of the Interior, with
concurrence of the Administrator of General Services, determines that
the land is not suitable for return to the public domain.
See FPMR 101‑47.202‑6.

The following excess real property under the custody and responsibility
of the Department is not required to be reported to GSA:

-   Buildings or structures to be dismantled or removed to make way for
    new construction on the same site, provided the removal is
    incorporated in the new construction contract.

-   Buildings or other structures for relocation to a new site where the
    land underlying the dismantled property is not excess.

Where Government-owned land is involved, the OPDIV will submit to OFMP
an original of SF118 and schedules A, B, and C, as necessary, including
legible copies of documents relating to the Government's title to the
land, base on the agency records. Also required is a report which will
contain all the information required in FPMR 107-47.202-2, including the
legislative jurisdiction, if any, of the United States over the land,
together with a citation of the basis of such jurisdiction. The report
must also certify that the facilities are in compliance with 40 CFR 761,
"Polychlorinated Biphenyls (PCBs) Manufacturing, Processing,
Distribution in Commerce, and Use Prohibitions." This rule severely
restricts the use, handling, storage, and disposal of PCBs.

[GSA Real Property Disposal Process as it Relates to the
Environment]{.underline}

**Step 1**: The holding agency declares the property excess.

**Step 2**: The holding agency completes a National Environmental Policy
Act (NEPA) analysis on the effect of its decision to declare the
property excess.

**Step 3**: The holding agency submits a Report of Excess (ROE) to GSA.
The ROE must include information about:

> Hazardous substances, as defined by CERCLA
>
> Underground Storage Tanks
>
> Asbestos, Lead-Based Paint, Polychlorinated Biphenyls
>
> Floodplains, Wetlands, Coastal Zone Management
>
> Endangered Species
>
> Historic and Cultural Resources

**Step 4**: GSA will screen the property to determine if the property
will be:

> Transferred to another federal agency
>
> Declared Surplus

**Step 5**: If the property is declared surplus, then GSA must make a
decision about a proper disposal action. The property can be:

> 1\. Provided for public uses such as -
>
> Correctional facility
>
> Emergency management response
>
> Homeless assistance
>
> Historical monument
>
> Law enforcement
>
> Nonprofit educational institution
>
> Nonprofit public health institution
>
> Port facility
>
> Public airport
>
> Public park or recreation area
>
> Self-help housing
>
> Wildlife conservation
>
> 2\. Disposed of through a negotiated sale
>
> 3\. Disposed of through a public sale

**Step 6**: GSA must complete a NEPA analysis on the effect of its
proposed disposal action.

**Step 7**: GSA must determine if the disposal action affects
Floodplains, Wetlands, Endangered Species, Coastal Zone Management, or
Historic and Cultural Resources.

**Step 8**: GSA must include in the Invitation for Bid or in the
conveyance document statements about the:

> Presence of hazardous substances as defined by CERCLA
>
> Presence of Underground Storage Tanks
>
> Presence of Asbestos, Lead-Based Paint, Polychlorinated Biphenyls
>
> Existence of Floodplains, Wetlands
>
> Issues related to Coastal Zone Management, Endangered Species, or
> Historic and Cultural Resources

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Section 5-2: DECONTAMINATION

5-2-00 Policy

10 Procedures

20 Guidance and Information

30 (Reserved)

5-2-00 Policy

In HHS facilities where hazardous agents have been used, they must be
decontaminated in accordance with applicable laws, regulations, and
guidelines prior to disposal of the property. Where hazardous materials
were used in the construction, remodeling, or rehabilitation of the
facility, those hazardous materials must also be disposed of if such
action is required by applicable Federal and local laws and regulations.

A. HAZARDOUS SUBSTANCES

> The Comprehensive Environmental Response, Compensation, and Liability
> Act (CERCLA, 42 USC 9601 et seq.) and the National Oil and Hazardous
> Substances Pollution Contingency Plan (NCP, 40 CFR 300) establish the
> requirements and procedures for the cleanup of sites that have been
> contaminated by releases of hazardous substances. Furthermore, CERCLA
> requires that a deed for federally owned property being transferred
> outside the government must contain a covenant that all remedial
> action necessary to protect human health and the environment has been
> taken, and that the United States shall conduct any additional
> remedial action \"found to be necessary\" after transfer. Within the
> established restoration process, it is the OPDIV's responsibility, in
> conjunction with regulatory agencies, to select cleanup levels and
> remedies that are protective of human health and the environment. The
> environmental restoration process also calls for public participation,
> so that decisions can be made with the benefit of community input.

B. ASBESTOS CONTAINING MATERIAL

> HHS policy with regard to asbestos-containing material (ACM) is to
> manage ACM in a manner protective of human health and the environment,
> and to comply with all applicable federal, state, and local laws and
> regulations governing ACM hazards. Therefore, unless it is determined
> by competent authority that the ACM in a property does pose a threat
> to human health at the time of transfer, all property containing ACM
> will be conveyed, leased, or otherwise disposed of "as is" through the
> transfer process. Prior to property disposal, all available
> information on the existence, extent, and condition of ACM shall be
> incorporated into the Environmental Baseline Survey (EBS) report or
> other appropriate document to be provided to the transferee.

C. LEAD-BASED PAINT

> HHS policy with regard to lead-based paint (LBP) is to manage LBP in a
> manner protective of human health and the environment, and to comply
> with all applicable federal, state, and local laws and regulations
> governing LBP hazards. The provisions of the Residential Lead-Based
> Paint Hazard Reduction Act of 1992 (Title X of P.L. 102-550)
> concerning the transfer of Federal property for residential use are
> applicable. The Act also made Federal agencies subject to all federal,
> state, interstate, and local substantive and procedural requirements
> respecting LBP and LBP hazards (see 15 U.S.C. 2688). Therefore, there
> may be more stringent local requirements applicable to Federal
> property transfers.

D. RADON

> In response to concerns with the potential health effects associated
> with radon exposure, and in accordance with the Indoor Radon Abatement
> provisions of Subchapter III of the Toxic Substances Control Act,
> Title 26 U.S.C. 2661 to 267, it is HHS policy to ensure that any
> available and relevant radon assessment data pertaining to property
> being transferred shall be included in property transfer documents.
> However, it is not policy to perform radon assessment and mitigation
> prior to transfer of property unless otherwise required by applicable
> law.

E. MERCURY

> The Resource Conservation and Recovery Act requires the proper
> classification of hazardous waste prior to disposal. Operations of the
> department have utilized mercury for various activities and due to the
> unique properties of mercury this compound typically is deposited
> under casework, temporary floors and other low lying areas. Left
> unaddressed this material would end up in local landfills and
> incinerators. Therefore it is HHS policy that mercury surveys and
> cleanup of contamination be preformed prior to disposal of space.

5-2-10 Procedures

OPDIVs must accurately identify all hazardous agents used in the
facility as well as all hazardous materials used in construction or any
other subsequent remodeling or rehabilitation of the facility. OPDIVs
must decontaminate the facility in accordance with all Federal and local
government laws and regulations and industry standards for the
neutralization, destruction, removal, or disposal of hazardous agents
and hazardous materials in accordance with Federal and local government
laws and regulations prior to disposal of the facility. (In some cases,
the law may allow transfer of a property without removal of certain
hazardous materials. For example, it is normally not required to remove
asbestos that is in good condition (intact) and non-friable. However, at
a minimum there are probably legal requirements to identify that
asbestos is present.).

5-2-20 Guidance and Information

A. HAZARDOUS AGENTS

> Major Agent Categories as defined by the National Library of Medicine
> (NLM) include: Biological Agents, Metals, Mineral Dusts, Nitrogen
> Compounds, Other Chemicals, Pesticides, Plastics & Rubber, Solvents,
> and Toxic Gases & Vapors. A recommended source of excellent specific
> information is the NLM internet link at <http://hazmap.nlm.nih.gov/>.)
> The following list includes some of the types of hazardous agents that
> may be found in HHS facilities.

-   Blood borne Pathogens.

-   Indigenous moderate risk agents (e.g. Hepatitis B Virus,
    Salmonellae, Toxoplasma spp.).

-   Indigenous or exotic agents with a potential for respiratory
    transmission which may cause serious and potentially lethal
    infection (e.g. Mycobacterium Tuberculosis, St. Louis Encephalitis
    Virus).

-   Dangerous and exotic agents which pose a high individual risk of
    life-threatening disease which may be transmitted via the aerosol
    rate, and for which there is no available vaccine or therapy.

-   Recombinant DNA.

-   Chemicals including carcinogens, compressed gases, corrosives,
    explosives, flammables, irritants, lacrimators, mutagens, oxidizers,
    and stench, toxins.

-   Radioactive Materials.

-   Building Materials, such as asbestos and lead.

B. Biohazards and principles of biosafety

> The term \"containment\" is used in describing safe methods for
> managing infectious materials in the laboratory environment with the
> intent to reduce or eliminate exposure of laboratory workers, other
> persons, and the outside environment to potentially hazardous agents.

-   Primary containment - the protection of personnel and the immediate
    laboratory environment from exposure to infectious agents, is
    provided by both good microbiological technique and the use of
    appropriate safety equipment.

-   Secondary containment, the protection of the environment external to
    the laboratory from exposure to infectious materials, is provided by
    a combination of facility design and operational practices.

-   The three elements of containment include laboratory practice and
    technique, safety equipment, and facility design. The risk
    assessment of the work to be done with a specific agent will
    determine the appropriate combination of these elements.

> Facility Design and Construction (Secondary Barriers) commensurate
> with the laboratory\'s function and the recommended biosafety level
> (BSL) for the agents being manipulated, contributes to the laboratory
> workers\' protection, provides a barrier to protect persons outside
> the laboratory, and protects persons or animals in the community from
> infectious agents which may be accidentally released from the
> laboratory.

-   [Biosafety Level 1]{.underline} represents a basic level of
    containment that relies on standard microbiological practices with
    no special primary or secondary barriers recommended, other than a
    sink for hand washing.

-   [Biosafety Level 2]{.underline} practices, equipment, and facility
    design and construction are applicable to clinical, diagnostic,
    teaching, and other laboratories in which work is done with the
    broad spectrum of indigenous moderate-risk agents that are present
    in the community and associated with human disease of varying
    severity.

-   [Biosafety Level 3]{.underline} practices, safety equipment, and
    facility design and construction are applicable to clinical,
    diagnostic, teaching, research, or production facilities in which
    work is done with indigenous or exotic agents with a potential for
    respiratory transmission, and which may cause serious and
    potentially lethal infection.

-   [Biosafety Level 4]{.underline} practices, safety equipment, and
    facility design and construction are applicable for work with
    dangerous and exotic agents that pose a high individual risk of
    life-threatening disease, which may be transmitted via the aerosol
    route and for which there is no available vaccine or therapy.

> Personnel requiring authoritative information, guidance, and
> procedures for controlling the risks associated with biohazards should
> refer to the latest edition of CDC/NIH \"Biosafety in Microbiological
> and Biomedical Laboratories".

C. ASBESTOS

> Asbestos-containing material shall be remediated prior to property
> disposal only if it is of a type and condition that is not in
> compliance with applicable laws, regulations, and standards, or if it
> poses a threat to human health at the time of transfer of the
> property. This remediation may be accomplished by the transferee under
> a negotiated requirement of the contract for transfer, sale, or lease.
> The remediation discussed above will not be required when the
> buildings are scheduled for demolition by the transferee; the transfer
> document prohibits occupation of the buildings prior to the
> demolition; and the transferee assumes responsibility for the
> management of any ACM in accordance with applicable laws.

D. LEAD BASED PAINT

> The provisions of the Residential Lead-Based Paint Hazard Reduction
> Act of 1992 (Title X of P.L. 102-550) are applicable to target housing
> (housing constructed prior to 1978), with limited exceptions for
> housing for the elderly or persons with disabilities or any 0-bedroom
> dwelling.

-   Target housing constructed after 1960 and before 1978 must be
    inspected for LBP and LBP hazards. The results of the inspection
    must be provided to prospective purchasers or transferees of
    property, identifying the presence of LBP and LBP hazards on a
    surface-by-surface basis. There is no Federal LBP hazard abatement
    requirement for such property. In addition, prospective transferees
    must be provided a lead hazard information pamphlet and the contract
    for sale or lease must include a lead warning statement.

-   Target housing constructed before 1960 must be inspected for LBP and
    LBP hazards, and such hazards must be abated. The results of the LBP
    inspection will be provided to prospective purchasers or transferees
    of property identifying the presence of LBP and LBP hazards on a
    surface-by-surface basis and a description of the abatement measures
    taken. In addition, prospective transferees must be provided with a
    lead hazard information pamphlet and the contract for transfer must
    include a lead warning statement.

The inspection and abatement discussed above will not be required when
the building is scheduled for demolition by the transferee and the
transfer document prohibits occupation of the building prior to the
demolition, or if the building is scheduled for non-residential use.

Section 5-3 MOTHBALLING/WINTERIZATION OF VACANT BUILDINGS

5-3-00 Policy

10 Procedures

20 Guidance and Information

30 (Reserved)

5-3-00 Policy

Vacant HHS property and buildings shall be protected and secured from
the weather, unauthorized use, and vandalism.

5-3-10 Procedures

A. Winterization

All water should be drained from plumbing systems and equipment. All
plumbing traps should be filled with antifreeze. All openings subject to
air and water infiltration should be covered.

B. Protection

All openings to vacant HHS buildings should be locked and secured. The
area around vacant buildings should be fenced and secured. Periodic
inspections of vacant HHS facilities should be conducted.

5-3-20 Guidance and Information

When vacating leased HHS Facilities, the OPDIV or GSA should remove all
Government property and improvements. The Existing Condition Survey will
be the basis for determining the Government's responsibility at the
termination of the lease. See also the discussion in Chapter 5 about
"Vacating the Premises (Actions when Moving out of Expired or Terminated
Leases)."

Section 5-4 Adaptive Reuse of HHS Facilities

5-4-00 Policy

10 Procedures

20 Guidance and Information

30 (Reserved)

5-4-00 Policy

Prior to excess or disposal of an HHS facility, the OPDIV shall evaluate
to determine if the facility can be adapted to meet mission dependent
functions. If the OPDIV cannot use the facility to meet OPDIV mission
dependent functions, then the OPDIV shall afford the opportunity to HHS
to determine if there is another OPDIV or HHS that can adapt and reuse
the facility to meet their mission dependent program(s).

5-4-10 Procedures

The OPDIV should develop a draft program document that addresses the
following factors:

-   Ability to meet the requirements in the draft programmatic document;

-   Adequate Space to Meet the Requirements;

-   Configuration of Space to Meet the Requirements (i.e. functional and
    adjacency requirements. If there is a need for the space to be
    contiguous, it should be required in the draft programmatic
    document. The efficiency of circulation between and within space
    should be considered);

-   Adequate Structural Capacity (i.e. the structural system of the
    building must be able to accommodate OPDIV or HHS mission dependent
    needs with respect to load capacity and column spacing);

-   Adequate Building Systems (i.e. HVAC, plumbing, fire protection,
    electrical, and communications systems must be adequate to meet
    OPDIV or HHS mission dependent needs);

-   The Ability to Deliver a Turnkey Facility in accordance with the
    Government's Requirements (i.e. minimum construction needed to meet
    the OPDIV and HHS requirements, least amount of construction is
    desirable to allow the new user to occupy the space sooner at a
    lower cost); and

-   Consideration should be given to the ability to deliver the space at
    the earliest possible date in a cost efficient manner.

5-4-20 Guidance and Information

Many types of buildings (such as laboratories, warehouse, retail, etc.)
can be converted into office space.

[Adaptive Reuse Suggestions]{.underline}

  ------------------ ----------------------------------- ----------------------
  **Current Use**    **Potential Uses**                  **Limiting Factors**

  Laboratories       Office Space                        

  Instrument Labs    Warehouse\*, Education Space,       \*Structural loads are
                     Conference Space, Fitness Centers,  critical
                     and Office Space                    

  Hospital/Clinics   Laboratories\*, Office Space        \*Must be able to
                                                         accommodate a lab
                                                         module of 11'-0 x
                                                         22'-0"

  Warehouse          Laboratories\*, Libraries,          
                     Education Space, Fitness Centers,   
                     Conference Space, and Office Space  
  ------------------ ----------------------------------- ----------------------

Section 5-5 Evaluation of DisposAL Properties Offered for HHS Use

5-5-00 Policy

10 Procedures

20 Guidance and Information

30 (Reserved)

X5-5-A Suggested Site Evaluation Factors

X5-5-B Site Utilities Checklist

X5-5-C Individual Building Checklist

5-5-00 Policy

HHS will evaluate real property to be disposed of by other Federal
Agencies to determine its suitability to meet HHS requirements and for
possible transfer and reuse by HHS.

5-5-10 Procedures

Under the direction of OFMP, HHS ad-hoc evaluation teams will be formed
to evaluate properties being disposed of by other Federal agencies to
determine their potential for HHS use and make recommendations to the
Secretary as to whether HHS should pursue a request for transfer of the
real property that is excess to another agency's needs.

5-5-20 guidance and Information

The following exhibits may be used and modified as appropriate by the
ad-hoc teams in evaluation of disposed Federal real property for HHS
use:

> X5-5-A.....Suggested Site Evaluation Factors
>
> X5-5-B.....Site Utilities Checklist
>
> X5-5-C.....Individual Building Checklist

**Suggested SITE evaluation Factors**

**A. Ability to meet the Function as Intended**

> 1\. Adequate Space to Meet the Requirements-\
> *There must be adequate space to meet HHS needs*
>
> 2\. Configuration of Space to Meet the Requirements-\
> *The space meets HHS's functional and adjacency requirements. The
> efficiency of circulation between and with space should be
> considered.*
>
> 3\. Adequate Structural Capacity-\
> *The structural system of the property must be able to accommodate HHS
> needs. Unusual HHS structural requirements should be considered and
> evaluated.*
>
> 4\. Adequate Building Systems-\
> *The building systems (i.e. HVAC, plumbing, fire protection,
> electrical and communications systems) must be adequate to meet HHS's
> needs. Unusual HHS building systems requirements should be considered
> and evaluated.*

**B. Ability to Deliver a Turnkey Facility in Accordance with the
Government's Requirements**

> 1\. Minimum construction needed to meet the Government's
> Requirements-\
> *Facilities that meet the requirements "as is" or with the least
> amount of construction are desirable because it will allow the HHS to
> occupy the space soon after transfer or purchase.*
>
> 2\. Opportunities with earliest delivery date or availability
> coincident with timing of requirement-\
> *Consideration should be given to the ability to deliver the space at
> the earliest possible date in a cost efficient manner.*

**C. Transportation**

> 1\. Highway Access-\
> *The property should be located on or very close to an arterial street
> as defined by the local planning jurisdiction*.
>
> 2\. Parking-\
> *The property should be located in an area where there is adequate
> parking for HHS staff.*
>
> 3\. Public Transportation-\
> *The property should be located within 2,500 feet walking distance to
> mass transit.*
>
> 4\. Pedestrian Traffic-\
> *The property should be accessible to pedestrians without major
> conflicts with vehicular and service traffic.*
>
> 5\. Emergency Access-\
> *All occupied structures on the property should be accessible on all
> sides to emergency response vehicles and personnel.*
>
> 6\. Service Access-\
> *The property should be accessible to service vehicles and have
> adequate loading docks to accommodate the needs of HHS mission.*
>
> 7\. Architectural and Transportation Barriers-\
> *The property should be accessible to persons with disabilities free
> of architectural and transportation barriers in accordance with the
> Americans with Disabilities Act and/or state or local regulations and
> laws.*

**D. Neighborhood Amenities**

> 1\. Eating Establishments-\
> *The property should be in close proximity to eating establishments
> (within a \_\_\_ minute walking distance).*
>
> 2\. Shopping-\
> *The property should be in close proximity to shopping facilities.*
>
> 3\. Postal Services-\
> *The property should be in close proximity to postal services.*
>
> 4\. Healthcare-\
> *The property should be in close proximity to healthcare facilities.*
>
> 5\. Quality-\
> *The property should be located in a neighborhood that is well
> maintained and free of blight.*
>
> 6\. Other

**E. Energy**

> 1\. Energy efficient construction, equipment and fixtures-\
> *The buildings on the property should be constructed to meet federal
> energy requirements in accordance with the Energy Policy Act of 1992.*

**F. Security**

> 1\. Site Security-\
> *The property should have the ability to implement security
> requirements in accordance with the Vulnerability Assessment of
> Federal Facilities report of the U.S. Department of Justice, June28,
> 1995 or other applicable Federal policy.*
>
> a\. Grouping of Structures-\
> *The grouping of structures should reinforce associations of mutual
> benefit. There should be delineated paths of movement; there should be
> defined areas of activity for particular users through their
> juxtaposition with internal work areas, and provides for natural
> opportunities for visual surveillance. The grouping of buildings
> should promote a clear understanding of the function of the space.*
>
> b\. Visibility of Streets and Open Space-\
> *Streets and open spaces should be visible from the workspace within
> the property. Building entrances and lobbies should be visible from
> the street.*
>
> c\. Subdivision of the Site-\
> *The site should be subdivided so that all of its areas relate to a
> particular building or group of buildings. The area surrounding a
> building should be perceived by occupants as an outdoor extension of
> their workspace. As such, it comes under their continued use and
> surveillance. Persons using those areas should feel they are under the
> natural observation of their co-workers.*
>
> d\. No Unassigned Areas-\
> *No area should be unassigned or simply left "public". Outdoor space
> should be allocated to specific buildings or building clusters.*
>
> e\. Boundaries-\
> *Physical barriers or symbolic barriers should define the property's
> boundaries. The barriers should separate public from semi-public areas
> of the property, provide transition from outdoors to indoors, divide
> the semi-public space of building lobby from the corridors.*
>
> f\. Physical Barriers-\
> *The property should feature physical barriers such as fences, walls
> and berms that limit access to facilities by unauthorized persons.
> Certain areas such as maintenance yards, hazardous material storage,
> etc. will require fencing.*
>
> g\. Symbolic Barriers-\
> *The property should feature symbolic barriers such as plants, low
> walls, doors, berms, change in level, and security desks that will
> discourages unauthorized entry by making distinctions between the
> occupants and the visitor. The use of symbolic barriers should not
> limit or block emergency access or access to emergency systems such as
> fire hydrants, electric disconnects switches, and gas shut-off
> valves.*
>
> h\. Surveillance-\
> *The buildings and structures on the property should promote the ease
> of surveillance by staff and security personnel. The surveillance
> system should be obvious to make a potential intruder aware that any
> overt act or suspicious behavior will come under the scrutiny of the
> facility's occupants.*

**G. Absence of Environmental Impacts.**

> 1\. Air Quality - *The building systems or operations should not
> affect air quality.*
>
> 2\. Hazardous Waste - *The site should be free of medical pathological
> waste, radioactive materials, chemicals, lead, asbestos and other
> hazardous materials*.
>
> 3\. Storage Tanks - *The site should be free of underground storage
> tanks.*
>
> 4\. Abandoned Storage Tanks - *The site should be free of abandoned
> tanks.*
>
> 5\. Electrical Transformers - *Transformers and other electrical
> equipment should be free of PCBs.*
>
> 6\. Sewage Treatment - *On-site sewage treatment plants should have
> permit to operate and comply with EPA Standards.*
>
> 7\. Sanitary Landfill - *On-site landfills have a permit to operate
> and adequate drainage.*
>
> If the site adversely affects the environment, who will be responsible
> for mitigating environmental impacts once HHS takes possession?

**H. Historic Preservation**

> 1\. Properties eligible or listed on National Register for Historic
> Places - *Are historic properties identified? Will historic properties
> affect HHS or OPDIV missions? Can the loss of historic property be
> mitigated by documentation or other consideration?*

**SITE UTILITIES Check List**

**1. [Domestic Water Supply]{.underline}**

a\. Domestic Water Source:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

b\. Adequate Water Pressure: Yes ( ) No ( )

c\. Service Meter: Individual ( ) Master ( )

d\. On site water treatment Plant: Yes ( ) No

e\. Quality of Water: Excel ( ) Good ( ) Fair ( ) Poor ( )

f\. Distribution System Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

g\. Maintenance Responsibility:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

h\. Storage Underground: \_\_\_\_\_\_\_\_\_ Gallons

i\. Storage Aboveground: \_\_\_\_\_\_\_\_\_ Gallons

j\. Domestic water Supply Comments:

**2. [Sanitary Sewer System-Collection:]{.underline}**

a\. Sewer System: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

b\. Sewer System Type:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

c\. Sewer Piping Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

d\. Maintenance Responsibility:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**3. [Treatment:]{.underline}**

a\. On-Site Sewage Treatment Plant: Yes ( ) No ( )

b\. Plant Type: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

c\. Plant Capacity: \_\_\_\_\_\_\_\_\_\_\_ Gallons per day

d\. Plant Capacity Adequate: Yes ( ) No ( )

e\. Maintenance Responsibility:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

f\. Plant Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

g\. Sanitary Sewer Comments:

**4. [Storm Drainage:]{.underline}**

a\. Drainage System Type:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

b\. Downspouts or Roof Drains: Yes ( ) No ( )

c\. Site Grading System Adequate: Yes ( ) No ( )

**5. [Heating]{.underline}**

a\. District Heating: Yes ( ) No ( )

b\. Type: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

c\. Steam Boiler Type(s):

d\. Fuel: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

e\. Adequate Capacity: Yes ( ) No ( )

f\. Condition of Boilers/Equipment: Excel ( ) Good ( ) Fair ( ) Poor ( )

g\. Condition of Distribution Sys.: Excel ( ) Good ( ) Fair ( ) Poor ( )

h\. Individual Building Systems: Yes ( ) No ( )

i\. Type: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

j\. fuel: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

k\. Heating Comments:

**6. [Cooling]{.underline}**

a\. District Cooling: Yes ( ) No ( )

b\. Type: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

c\. Chiller Type(s):
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

d\. Fuel: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

e\. Adequate Capacity: Yes ( ) No ( )

f\. Condition of Chiller/Equipment: Excel ( ) Good ( ) Fair ( ) Poor ( )

g\. Condition of Distribution Sys.: Excel ( ) Good ( ) Fair ( ) Poor ( )

h\. Individual Building Systems: Yes ( ) No ( )

i\. Type: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

j\. fuel: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

k\. Cooling Comments:

**7. [Natural Gas]{.underline}**

a\. Gas Company: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

b\. Available: Yes ( ) No ( )

c\. Interruptible: Yes ( ) No ( )

d\. Adequate Capacity: Yes ( ) No ( )

e\. Condition of Distribution Sys.: Excel ( ) Good ( ) Fair ( ) Poor ( )

f\. Maintenance Responsibility:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**8. [Electrical Service]{.underline}**

a\. Electric Company:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

b\. Primary Service Characteristics:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

c\. Primary Service Distribution: Underground ( ) Above ground ( )

d\. Substations Yes ( ) No ( )

e\. Transformer Ownership:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

f\. Transformer Primary Voltage Rating:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

g\. Transformer KVA Rating(s):
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

h\. Transformer Cooling:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

i\. Transformer PCBs: Yes ( ) No ( )

j\. Transformer Mounting: Pole ( ) Pad ( ) Platform ( ) Vault ( )

k\. Secondary Service Characteristics:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

l\. Secondary Service Distribution: Underground ( ) Above ground ( )

m\. On-site Distribution Ownership:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

n\. Maintenance Responsibility:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

o\. Electric System Adequate? Yes ( ) No ( )

p\. Electric System Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

r\. Electric Meters Primary ( ) Secondary ( )\
Individual-Buildings( ) Master( )

**9. [Telephone Service:]{.underline}**

a\. Telephone Company:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

b\. Incoming Telephone Service: Underground ( ) Above ground ( )

c\. On-site Telephone Distribution: Underground ( ) Above ground ( )

d\. Telephone Equipment Location:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

e\. Telephone System Adequate? Yes ( ) No ( )

f\. Telephone System Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

g\. Pay Telephones for the Public: Yes ( ) No ( )

**10. [Communications and Signals:]{.underline}**

a\. Types: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

b\. On-site Distribution: Yes ( ) No ( )

c\. Equipment Location:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

d\. System Adequate: Yes ( ) No ( )

e\. System Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

f\. P/A system: Yes ( ) No ( )

**11. [Site Lighting:]{.underline}**

a\. Luminaire Type:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

b\. Mounting: Pole ( ) Building ( ) Other ( )

c\. Lighting Control:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

d\. Equipment Ownership:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

e\. Maintenance Responsibility:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

f\. Lighting Adequate? Yes ( ) No ( )

g\. Equipment Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

**12. [Miscellaneous Site Utilities:]{.underline}**

a\. Types: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

b\. On-site Distribution: Yes ( ) No ( )

c\. Equipment Location:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

d\. System Adequate: Yes ( ) No ( )

e\. System Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

**Individual BUILDING Check List**

1\. Number: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

2\. Building Name: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

3\. Function: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**A. GENERAL:**

> 1\. Number of Floors: \_\_\_\_\_\_\_\_\_\_\_\_\_\_
>
> 2\. Gross Square Feet: \_\_\_\_\_\_\_\_\_\_\_\_\_\_
>
> 3\. Net Usable Square Feet: \_\_\_\_\_\_\_\_\_\_\_\_\_\_
>
> 4\. Construction Date: \_\_\_\_\_\_\_\_\_\_\_\_\_\_
>
> 5\. General Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )
>
> 6\. Special Function: Yes ( ) No ( )
>
> 7\. Use Group: A( ) B( ) E( ) F( ) H( ) I( ) M( ) R( ) S( ) U( )
>
> 8\. Construction Type: 1( ) 2( ) 3( ) 4( ) 5( )
>
> 9\. Accessibility: Full( ) Limited( ) Not Accessible( )
>
> 10\. Historic Significance: Yes ( ) No ( )
>
> 11\. Historic Eligibility: Yes ( ) No ( )
>
> 12\. Optimum Use: Yes ( ) No ( )
>
> 13\. Adaptable Reuse: Yes ( ) No ( )
>
> 14\. Hazardous Material: Yes ( ) No ( )

**B. ARCHITECTURAL/STRUCTURAL:**

Structural System: Concrete Frame( ) Steel Frame( ) Wood Frame( )\
Masonry Load Bearing( ) Mixed( )

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Remarks:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Exterior Material: Brick( ) CMU( ) Metal( ) Vinyl Siding( )\
Aluminum Siding( ) Wood( ) Glass( )\
Asbestos Cement Shingles( ) Other:\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Remarks:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Roof Structure: Concrete Slab( ) Concrete Shell( ) Steel Truss( )\
Steel Deck( ) Wood Truss( ) Wood Rafter( )\
Other:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Remarks:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Roof Type: Flat( ) Gable( ) Gambrel( ) Hip( ) Vault( )\
Mansard( ) Saw tooth( ) Dutch Hip( )\
Other:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good( ) Fair ( ) Poor ( )

Remarks:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Roofing Material: EDPM( ) Built-up-roofing( ) IRMA( )\
Asphalt Shingles( ) Slate( ) Wd Shingles( )\
Terra-cotta Tile( ) Metal( ) Other:\_\_\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Remarks:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Roof Drainage: Interior Roof Drains( ) Gutter & Down spouts( )\
Other:\_\_\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Remarks:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Floor Construction: Conc 1-way( ) Conc. 2-way( ) Conc. Flat Slab( )\
Conc. Joist( ) Conc. Flat Plate Slab( ) Steel Joist( )\
Wood Joist( ) Other:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Penetration sealed with approved\
fire-stopping material: Yes ( ) No ( )

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Remarks:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Window Type: Wd. Double Hung ( ) Wd. Casement( ) Wd. Hoper( )\
Wd. Fixed ( ) Wd. Sliding( ) Met. Casement( )\
Met. Hoper ( ) Met. Awning( ) Met. Sliding( )\
Met. Fixed ( ) Met. Jalousie( ) Other:\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Remarks:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Window Frame: Hollow Metal( ) Aluminum( ) Wood( )\
Other:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Remarks:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Window Glazing: Single Pane( ) Double Glazed( ) Triple Glazed( )\
Other:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Remarks:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Interior Door Type: H.M.( ) H.C. Wd.( ) Solid Wd.( ) Fire Rated door (
)\
Other:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Remarks:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Interior Door Frame: H.M( ) Wood( ) Alum( ) Fire Rated Assembly( )\
Other:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Exterior Door Type: I-Met( ) Wood( ) Alum Store Front( ) Glass( )\
Met Roll-up( ) Met O/Head( ) Other: \_\_\_\_\_\_\_\_\_\_\_

Automatic Devices: Yes ( ) No ( )

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Exterior Door Frame: H.M.( ) Wood( ) Alum( ) Met( ) Other:
\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Wall Insulation: Batt( ) Rigid( ) Other:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Adequate: Yes ( ) No ( )

Roof Insulation: Batt( ) Rigid( ) Blown-in( ) Other:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Adequate: Yes ( ) No ( )

Floor Finishes: Brick( ) Wood( ) Conc( ) Stone( ) VAT( )\
Quarry Tile( ) Ceramic Tile( ) VCT( ) Epoxy( ) Carpet( )\
Other\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Wall Finishes: Brick( ) Wood Panel( ) Stone( ) Conc( ) Ptd D.W.( )\
Ptd CMU( ) Wall Covering( ) Plaster( ) Ceramic tile( )\
Glazed CMU( ) Epoxy( ) Other:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Ceiling Finishes: Lay-in Acoustical Tile( ) Ptd D.W.( )\
Lay-in Mylar Face Tile( ) Plaster( ) Epoxy( )\
Other:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

**BUILDING DESCRIPTIONS (PLUMBING)**

Cold Water Distribution: Copper( ) Brass( ) PVC( ) CPVC( ) Steel( )
Other:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Hot Water Distribution: Copper( ) Brass( ) PVC( ) CPVC( ) Steel( )
Other:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Sanitary Waste: Cast Iron( ) PVC ( )
Other:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Contamination Protection: Yes ( ) No ( ) Type
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Adequate: Yes ( ) No ( )

Water Treatment: Yes ( ) No ( ) Type
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Adequate: Yes ( ) No ( )

Plumbing Fixtures: Lavatories( ) Work Sink( ) Urinals( )
Other:\_\_\_\_\_\_\_\_\_

Water Closet Type: Flush Valve( ) Tank( ) Other:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Domestic Hot Water Heater: Gas( ) Electric( ) Heat Exchanger( ) Other:
\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Drinking Fountains: Yes ( ) No ( )

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Electric Water Coolers: Yes ( ) No ( )

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Grease Interceptor: Yes ( ) No ( )

**BUILDING DESCRIPTIONS (HVAC)**

Heat Distribution: Ducted Supply( ) Ducted Return( ) Plenum( )\
Piped Supply( ) Piped Return( ) Other:\_\_\_\_\_\_\_\_\_\_\_\_\_

Number of Zones Served: \_\_\_\_

Adequate: Yes ( ) No ( )

AC Distribution: Ducted Supply( ) Ducted Return( ) Plenum( )\
Piped supply( ) Piped Return( ) Other:\_\_\_\_\_\_\_\_\_\_\_\_\_

Number of Zones Served: \_\_\_\_

Adequate: Yes ( ) No ( )

Ventilation System: Operable Windows( ) Exhaust Fans( )
Other:\_\_\_\_\_\_\_\_

Adequate: Yes ( ) No ( )

Filtered: Yes ( ) Type\_\_\_\_\_\_\_\_\_\_\_\_\_\_ No ( )

Adequate: Yes ( ) No ( )

Smoke Management System Yes ( ) No ( )

Adequate Yes ( ) No ( )

Heating Elements: Elec. Finned Tube( ) Hot Water Finned Tube( )\
Steam Finned Tube( ) Hot Water Radiators( )\
Steam Radiators( ) Hot Water Fan Coil Units( )\
Steam Fan Coil Units( ) Electric Coil Units( )\
Gas-Fired Furnace( ) Oil-Fired Furnace( )\
Electric Furnace( ) Hot Water Coil AHU( )\
Steam Coil AHU( ) Electric AHU( ) Heat Pump( )\
Hot Water Unit Heater( ) Steam Unit Heater( )\
Electric Unit Heater( ) Other:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Cooling Elements: Water-Cooled Package Units( )\
Air-Cooled Package Units( )\
Water-Cooled Rooftop Units( )\
Air- Cooled Rooftop Units( ) Heat Pump( )\
Chilled Water AHU( ) DX Coil AHU( ) Widow Units( )\
Other:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Controls: VAV( ) Constant Volume( ) Other:\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

**BUILDING DESCRIPTIONS (ELECTRICAL)**

Service Entrance Equipment Type:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Electrical Characteristics:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Distribution Equipment: Panel-Boards( ) Load Centers( )
Other:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Distribution Devices: Circuit Breakers( ) Fuse( )
Other:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Adequate: Yes( ) No( )

Conduit: Rigid Steel( ) Metal( ) FMC( ) BX( ) EPC( ) EPT( )\
Non-Met Sheathed Cable( ) Other:\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Receptacles: Grounded ( ) Not Grounded ( )

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Special Purpose Receptacles:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

[Illumination:]{.underline}

Fixture: Incandescent( ) Fluorescent( ) Other:\_\_\_\_\_\_\_\_\_\_\_\_\_

**AREA Type Mounting Condition**

**\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**BUILDING DESCRIPTION (TELEPHONE/COMMUNICATIONS)**

Telephone System:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Security System:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Computer System:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Central Fire Alarm: Yes ( ) No ( )

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Disaster Warning System:
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

**BUILDING DESCRIPTION (FIRE PROTECTION/FIRE SUPPRESSION)**

Fire Extinguisher: ABC( ) CO2( )
Other:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Automatic Fire Suppression: Yes ( ) No ( )

Sprinkler System: Wet ( ) Dry ( )

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Stand Pipe System: Wet ( ) Dry ( )

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Fire Department Connection: Siamese ( ) Other ( )

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Fire Pump: Yes ( ) No ( )

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Emergency Lighting: Battery Power( ) Selected Lighting w/Battery Packs (
)\
Other:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Exit Signs: Battery( ) Self-Power( ) Connected ( ) Line Voltage( )\
Other:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Fire Alarm System: Electrically Supervised( ) Zone( ) Code( )\
Other:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Annunciator Panel: Yes ( ) No ( )

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Manual Pull Stations: Yes ( ) No ( )

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Audible Alarm: Yes ( ) No ( )

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Visual Alarm: Yes ( ) No ( )

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Smoke Detectors: Yes ( ) No ( )

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Heat Detectors: Yes ( ) No ( )

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Emergency Stand-by System: Yes ( ) No ( )

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

UPS Yes ( ) No ( )

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Fire Depart Access:

Number of Sides Accessible \_\_\_\_\_\_\_\_\_\_\_

Fire Engines Yes ( ) No ( )

Ladder Trucks Yes ( ) No ( )

Fire Fighter Access:

> Fire Alarm Control Panel: Yes ( ) No ( )
>
> Sprinkler Control Valves Yes ( ) No ( )
>
> Fire Pump Control Valves Yes ( ) No ( )
>
> Standpipe Control Valves Yes ( ) No ( )
>
> Fire Pump Controller Yes ( ) No ( )

**BUILDING DESCRIPTION (CONVEYING SYSTEMS)**

Elevator Type(s): Electric( ) Hydraulic( ) Fright( )
Other:\_\_\_\_\_\_\_\_\_\_\_

Firefighters Service Requirements Yes ( ) No ( )

Elevator Capacity: \_\_\_\_\_\_\_\_\_\_\_\_\_\_

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Escalators: Yes ( ) No ( )

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Pneumatic System: Yes ( ) No ( )

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Material Conveyers: Yes ( ) No ( )

Condition: Excel ( ) Good ( ) Fair ( ) Poor ( )

Adequate: Yes ( ) No ( )

Hoist and Cranes: Yes ( ) No ( )

Type(s): Bridge( ) Trolley Hoist( ) Jib Crane( )\
Movable Gantry( ) Stacker Crane( )\
Scissor Lift( ) Vert. Pallet Lift( )\
Cylinder Platform Lift( ) Other:\_\_\_\_\_\_\_\_\_\_\_\_\_\_