# September 20,2001

TO: ODIN Contractors

FROM: ODIN Contracting Officer

SUBJECT: Request for Information on Access Board Standards Compliance

The purpose of this letter is to 1) identify the applicable Access Board
Standards as they relate to ODIN; 2) identify those services available
on ODIN that meet the definition of electronic and information
technology (EIT); and, 3) request information to be submitted by the
Contractors. This information is being provided to all of the ODIN
Contractors because it is applicable to all future delivery orders;
however, only those Contractors with active delivery orders are required
to respond to this inquiry.

Effective June 25, 2001, Federal Acquisition Circular (FAC) 97-27,
Electronic and Information Technology (EIT) Accessibility, applies to
all delivery orders issued on or after June 25 under indefinite-quantity
contracts. As you know, ODIN is an indefinite-quantity contract
therefore, as the Contracting Officer, I am required to indicate to
requiring and ordering offices which EIT supplies and services the
Contractor indicates are compliant and show where the details of
compliance can be found. After a thorough review of the Standards, the
ODIN Program Office has determined that the following EIT Accessibility
Standards apply to the ODIN contracts:

-   Section 1194.21 Software Applications and Operating Systems

-   Section 1194.22 Web-based Intranet and Internet Information and
    Applications (Applies to any web pages provided (i.e., catalog,
    ordering tools, etc.) as part of the ODIN services.

-   Section 1194.23 Telecommunications Products

-   Section 1194.24 Video and Multimedia Products

-   Section 1194.25 Self Contained, Closed Products

-   Section 1194.26 Desktop and Portable Computers

-   Section 1194.41 Information, Documentation, and Support

The following services available for ordering off of the ODIN contracts
are electronic and information technology (EIT) as defined in FAR 2.101:

[Desktop Services]{.underline} (PC, Mac, and UNIX)

GP1

GP2

GP3

SE1 optional

ODIN Application Software

System Software (Windows, Mac OS)

Shared Peripheral Services (color and b&w network printers)

## Server Services

> WEB1
>
> APP1
>
> COMP1
>
> FILE1

## 

## Communication Services

PH1

PH2

PH3

PH4

PCell

FAX1

FAX2

FAX3

PDA's

In addition all items provided on the ODIN catalogs must comply with the
Standards. Give the dynamic nature of the catalog, combined with the
large number of items available, I would suggest that you indicate on
the catalog website if an item is 508 compliant or not. If not
compliant, then provide a link to the appropriate (i.e., manufacturers')
website that would provide more information about why a product was not
compliant.

In accordance with FAR 39.203(a)(2), please identify which of these
items comply with the applicable Access Board standards described for
that item in 36 CFR Part 1194. (The standards can be found at
www.access-board.gov/news/508-final.htm**.)** Also provide information
on where the full details of compliance can be found (e.g., a company
website or point of contact). In addition please address what steps you
are taking to ensure compliance with Sections 1194.22 and 1194.41.

Please note that the Access Board standards are identified by product
categories 36 CFR 1194 Subpart B. Only those standards for a given
category are applicable to an item that falls within that category. For
example, the applicable standards for a telephone are under 36 CFR
1194.23, Telecommunications Products, and those for a desktop computer
are under 36 CFR 1194.26, Desktop and Portable Computers.

If you propose to achieve compliance through "equivalent facilitation"
(see 36 CFR 1194.5) rather than through the product category standards
in Subpart B, you should indicate which items are compliant through
equivalent facilitation and where full details of compliance can be
found.

If you propose to provide non-compliant services, please explain why it
is not compliant. Please reference the appropriate standard including
paragraph annotation it does not comply with.

Please send this information to my attention in Code 200.3 by October
26, 2001. Please call me at 301-286-8162 if you have any questions or
would like to discuss this further. Thank you for your cooperation in
supporting this new requirement.

Karen M. Smith