# U.S. Department of State

# Executive Order 13149 Compliance

# 

# Progress Report 

# March 2002 

# 

# Summary

Table 1 below summarizes Department of State (DOS) progress to date
towards meeting the 20% petroleum reduction goal established by
Executive Order (EO) 13149. The goal is to reduce DOS petroleum
consumption by 18,356 gallons of gasoline equivalent (GGE) by the end of
FY 2005, relative to such consumption in FY 1999. The actual reduction
in FY 2001 was 7,878 GGE, which represents 42.9% of the target amount.
Of this, the use of alternative fuels accounted for 67.7%, fuel economy
gains for 25.8%, and operating efficiency gains for 6.4%. Further
acquisition of alternative fuel vehicles (AFVs), use of alternative
fuels, acquisition of fuel efficient vehicles, operating efficiencies,
and possible access to biodiesel, should enable DOS to continue its
progress towards the EO 13149 goal.

# 

**Table 1**. DOS Petroleum Reduction by Strategy Approach at Close of FY
2001

  ------------- ------------- --------- -------------- --------------- ---------------
  **Actual**                                           **Total         
  **Reduction                                          Petroleum       
  by Strategy                                          Reduction thru  
  Approach**                                           FY 2001**       

  Use of        Use of        Fuel      Fleet          GGE             Percent of\
  Biodiesel     Alternative   Economy   Operating                      FY2005 Goal
                Fuels         Gains     Efficiency                     
                                        Improvements                   

  0             5,337         2,034     507            **7,878**       **42.9**
  ------------- ------------- --------- -------------- --------------- ---------------

# 

# 

# Introduction

In June 2001, the DOS Fleet Management Office (FMO) developed a
comprehensive strategy to meet the petroleum use reduction goal
established by EO 13149. As part of the strategy, DOS established a
baseline for the key elements of its strategic plan: overall petroleum
fuel consumption, alternative fuel consumption, biodiesel fuel
consumption,\
AFV purchases, and the fuel efficiency of its newly acquired vehicles.
The baseline was developed via a detailed review of the DOS fleet and
associated data. A more detailed description of the methods used to
establish the FY 1999 baseline can be found in the DOS strategic plan
for EO 13149 compliance, which is attached.

This document provides a summary of the progress DOS has made as of FY
2001 towards achieving a 20% petroleum consumption reduction goal by the
end of FY 2005. Progress is measured against the FY 1999 baseline.

# 

# Background

## The DOS Fleet

Table 2 below shows the numbers of nonexempt vehicles in the DOS fleet
in FY 1999, FY 2000 and FY 2001, broken out by type of vehicle. There
has been a 7% increase in the total number of vehicles from FY 1999 to
FY 2001, with light duty numbers increasing and the combined numbers of
medium and heavy duty staying about the same. Some buses that had been
counted as heavy duty in FY 1999 were subsequently reclassified as
medium duty, accounting for the apparent change in the individual heavy
and medium duty numbers from FY 1999 to FY 2000 and FY 2001.

> Table 2. FMO Fleet in FY 1999, FY 2000 and FY 2001

  ----------- ---------------- ------------ -------------- ---------------
  Year        Total            LD           MD             HD

  FY99        157              87           43             27

  FY00        155              88           57             10

  FY01        168              100          55             13
  ----------- ---------------- ------------ -------------- ---------------

The great bulk of the nonexempt DOS fleet is located within the
Washington, DC, metropolitan area, with the remainder distributed over a
small number of sites across the country (including program and
operational field offices). The number of nonexempt vehicles located at
the various offices in FY 1999 ranged from a high of 7 at Patrick AFB in
Florida to a low of 1 in scattered locations. Table 3 summarizes the
locations and vehicle types for the 157 vehicles comprising the DOS
nonexempt fleet inventory in FY 1999. The geographical distribution of
vehicles was similar in FY 2000 and FY 2001.

Table 3. Selected (Nonexempt) Fleet Locations for DOS-Wide Strategy

  ------------------------ ----------- ----------- -------- -------- --------
  DOS Covered Fleet        FY1999      FY 1999                       
  Location                 Covered     Covered                       
                           Petroleum   Fleet                         
                           Use (GGE) + Inventory                     

                                       LD          MD       HD       Total

  Metropolitan Washington, 91,780      78          38       24       140
  DC                                                                 

  Patrick Air Force Base,              2           3        2        7
  FL                                                                 

  Fort Lauderdale, FL                  2           2                 4

  New York City                        4                             4

  Portsmouth, NH                                            1        1

  Seattle, WA                          1                             1

  Total                    91,780      87          43       27       157
  ------------------------ ----------- ----------- -------- -------- --------

> Source: DOS Vehicle Information System.

The DOS does not own or operate any vehicle maintenance or refueling
facilities or supporting infrastructure, nor does it own or operate any
non-road vehicles. DOS personnel purchase fuel from local suppliers
using GSA and Voyager fleet credit cards, and local commercial providers
perform all scheduled vehicle maintenance.

Total covered petroleum use is aggregated under the metropolitan
Washington, DC, location because of the small number of vehicles
assigned to the other fleet locations, and the comparatively
insignificant quantities of fuel they consume. However, all DOS fleet
locations are encouraged to reduce their petroleum use in accordance
with the Executive Order, and to participate in the acquisition of
higher fuel economy vehicles.

## 

## The DOS Petroleum Consumption Reduction Strategy

The DOS strategy for reducing overall petroleum consumption by its
vehicle fleet consists of four main approaches:

1.  the use of biodiesel (B20) instead of conventional diesel fuel,

2.  continued acquisition of AFVs and use of alternative fuels in those
    AFVs,

3.  acquisition of light-duty vehicles with higher fuel economy, and

4.  improvements in the efficiency with which DOS operates its vehicles.

Several assumptions were made in developing the strategy. These included
the following:

1.  CNG and E-85 are available (and biodiesel will be available) to the
    metropolitan Washington, DC, fleet and may be available to some of
    the non-DC fleet.

2.  The number of nonexempt vehicles in the DOS nonexempt fleet will
    remain roughly constant through FY 2005 (approximately 160
    vehicles).

3.  Projected AFV acquisition rates for FY 2002 through FY 2005 will be
    at least 75 percent and will enable the fleet to reach a target of
    acquiring 56 new AFVs (principally through turnover) by FY 2005. A
    5-year turnover schedule for DOS LD vehicles and adherence to EPAct
    guidelines for these vehicles will allow DOS to achieve such a
    number of AFVs in that year.

4.  New AFVs will use alternative fuels 75 percent and conventional
    fuels 25 percent of the time on an average annual basis.

5.  New conventionally powered vehicles will be available between FY
    2002 and FY 2005 that will enable DOS to meet the mpg increases
    specified in E.O. 13149 while still carrying out its mission.

# 

# Petroleum Reduction Results and Progress 

This section breaks down the component parts of progress made through FY
2001 towards achieving the 20% petroleum reduction goal. We first show
year-to-year progress and then discuss results from implementing each
strategic approach.

## Year-to-Year Progress

As shown in Table 4 below, DOS made steady progress in FY 2000 and FY
2001 towards the EO 13149 goal. The reduction in FY 2000 comprised 23%
of the goal, and the further reduction in FY 2001 comprised another 20%
or so. Thus, as of FY 2001, DOS has achieved almost 43% of the goal.
These results are shown graphically in Figure 1.

**Table 4. DOS Petroleum Consumption in FY 1999, FY 2000 and FY 2001**

  ------------------- ------------------------- -------------------------
  Year                Petroleum Consumption     Reduction from Base Year

  1999                91,780                    \-

  2000                87,548                    4,232

  2001                83,902                    7,878

                                                

  2005 Petroleum                                **18,356**
  Reduction Goal                                
  ------------------- ------------------------- -------------------------

Figure 1. DOS Petroleum Fuel Consumption FY 1999 - 2001

## Biodiesel Use

Biodiesel use is the first of the four strategic approaches mentioned
above. Through FY 2001, DOS has not been able to implement this
approach. Currently, the DOS does not own, operate, or maintain on-site
conventional diesel or B20 storage and dispensing systems. Its intent
was to begin obtaining B20 fuel from the Navy Exchange CITGO station
(near the Pentagon) during the Fall of 2001. However, the station
manager at that site was unable to install a B20 pump. If a B20 pump is
installed sometime within the next few months, DOS vehicles will begin
using it before the end of the current fiscal year (FY 2002). Meanwhile,
the DOS is stepping up efforts to negotiate partnerships with other
local federal agencies (e.g., CIA, DOI, U.S. Army, U.S. Air Force) to
use their on-site diesel storage and dispensing systems (which would be
converted to biodiesel storage).

## 

## AFV Acquisitions and Alternative Fuel Use

> Between FY 1999 and FY 2001, the number of AFV vehicles in the DOS
> nonexempt fleet increased steadily (see Table 5).

Table 5. Number of Vehicles in DOS FMO-Assigned Fleet

  -------------------- ---------------- ---------------- ----------------
                       Total \# of veh. \# of AFVs       \% of AFVs

  FY99                 157              25               15.9%

  FY00                 155              33               21.3%

  FY01                 168              46               27.4%
  -------------------- ---------------- ---------------- ----------------

There is evidence that the use of alternative fuels in AFVs is
increasing, but the data systems are not yet capable of capturing
accurate alternative fuel usage. For the GSA-leased vehicles (which make
up 80% of the nonexempt fleet), GSA reported that DOS vehicles had
significant E-85 usage in FY01, but no E-85 in FY00. This seems
unlikely, and is probably due to data collection problems. Also, the
Voyager credit card that is used for fuel purchases for
commercial-leased and owned vehicles does not distinguish CNG or E-85
from gasoline, so rough estimates must be made for those vehicles.
Voyager has recently added a fuel code for E-85, so better data will be
forthcoming in FY 2002. Based on the GSA report and conservative
estimates of Voyager purchases of CNG and E-85, total alternative fuel
use (for all vehicle weight classes) was 22,195 GGEs in FY2001 (as
reported in F.A.S.T.)[^1]

A possible future option would be for DOS to construct a CNG refueling
station on its property at 4000 Arlington Blvd, Arlington, VA. However,
even if it continues to use off-site CNG refueling stations, it plans to
continue to increase its inventory of CNG vehicles in the Washington, DC
area (see Table 6).

Table 6. CNG Vehicle Acquisitions

+-----------------------+---------------------+-----------------------+
|                       | \# of dedicated CNG | \# of bi-fuel         |
|                       | vehicles            |                       |
|                       |                     | CNG vehicles          |
+-----------------------+---------------------+-----------------------+
| FY01                  | 13                  | 5                     |
+-----------------------+---------------------+-----------------------+
| FY02 (planned)        | 33                  | 11                    |
+-----------------------+---------------------+-----------------------+

## Acquisition of Higher Fuel Economy Vehicles 

Minimum fuel economy increases from 2001 to 2005 are being achieved in a
variety of ways, e.g., by acquiring smaller vehicles, vehicles with
smaller engine sizes, two-wheel versus four-wheel drive vehicles, or
gasoline-electric hybrid vehicles. In FY 1999, the new LD vehicle
acquisitions of the DOS nonexempt fleet averaged 15.7 mpg. DOS acquired
34 conventional-fuel LD acquisitions averaging 17.8 mpg in FY 2000 and 5
new conventional-fuel LD vehicles in FY 2001 averaging 18.2 mpg.

EO 13149 requires federal agencies to achieve a 1 mpg increase in their
new light duty acquisitions over a 1999 base by the end of FY2001 and a
3 mpg increase by the end of FY2005. As can be seen in Figure 2, DOS had
surpassed the 2001 target and nearly reached the 2005 target as of the
end of FY2001.

Figure 2. Average Fuel Economy for New DOS LD Acquisitions FY 1999 -
2001

It is possible to estimate petroleum reduction in FY 2001 through
acquisition of more fuel efficient vehicles. The 34 vehicles acquired in
FY 2000 used about 51 fewer GGE each than they would have at the FY 1999
mpg number, and the 5 vehicles acquired in FY 2001 about 60 fewer GGE.
Together, these account for a total savings of about 2034 GGE in FY
2001.

## 

## Fleet Operating Efficiency Improvements

The DOS strategy for fuel reduction does not stipulate the types of
efficiency improvement techniques to be instituted. These might include
rescheduling or combining routes to increase vehicle passenger
utilization, decreasing vehicle trips per day, less idling time, and
other methods as appropriate to achieve reductions in petroleum use.
However, improvement in fuel use is an explicit goal of the agency, and
fleet management is accountable for its achievement.

It is difficult to quantify the amount of petroleum fuel saved since FY
1999 due to improved driving efficiency and other internal management
actions, but DOS has taken such actions, to include encouraging vehicle
operators to reduce engine idling and to consolidate trips. The strategy
for petroleum reduction set a goal of a 2% reduction in fuel consumption
by FY 2005 from this strategic approach. The estimated reduction in FY
2001 from this approach was approximately 507 GGE.

## 

# Contributions of the Strategic Approaches

Table 7 below shows the contributions of each of the strategic
approaches to petroleum reduction achieved through FY 2001. Fuel economy
gains and operating efficiency improvements are estimated directly. Use
of alternative fuels then is a residual, given the reduction in
petroleum consumption known to have occurred. Clearly alternative fuels
are the chief means by which DOS petroleum fuel consumption is being
reduced. In FY 2001, this strategic approach accounted for 67.7% of the
reduction, while more fuel efficient vehicles accounted for 25.8% and
operating efficiency for 6.4%. Further acquisition of AFVs, use of
alternative fuels, acquisition of fuel efficient vehicles, operating
efficiencies, and possible access to biodiesel, should enable DOS to
make continued progress towards meeting the EO 13149 goal.

**Table 7**. DOS Petroleum Reduction by Strategy Approach at Close of FY
2001

  ------------- ------------- --------- -------------- --------------- ---------------
  **Actual**                                           **Total         
  **Reduction                                          Petroleum       
  by Strategy                                          Reduction thru  
  Approach**                                           FY 2001**       

  Use of        Use of        Fuel      Fleet          GGE             Percent of\
  Biodiesel     Alternative   Economy   Operating                      FY2005 Goal
                Fuels         Gains     Efficiency                     
                                        Improvements                   

  0             5,337         2,034     507            **7,878**       **42.9**
  ------------- ------------- --------- -------------- --------------- ---------------

###### 

Appendix

The chart below shows DOS nonexempt vehicle fuel consumption in FY 1999
and in FY 2001. Measured in GGEs, total consumption rose from 91,780 to
106,097 GGEs. However, perhaps in part because of reporting
difficulties, no alternative fuel consumption was reported for FY 1999
whereas 22,195 GGE of such consumption was reported for FY 2001. This is
indicated for FY 2001 by the middle section of the column. In addition,
we estimate that petroleum consumption was reduced in FY 2001 by 2034
GGE because of more fuel-efficient vehicles, and by 507 GGE because of
operating efficiencies. Had these two reductions not occurred, petroleum
consumption and total consumption in FY 2001 would have been greater by
2541 GGE than they actually were. This is indicated for FY 2001 by the
striped area at the top of the column.

Chart 1 DOS Non-Exempt Vehicle Fuel Consumption in FY 1999 & FY 2001

![](media/image3.wmf)

[^1]: The recorded increase in alternative fuel use since FY 1999 is
    greater than the petroleum reduction. However, adding alternative
    fuel and petroleum use together, there was an increase in overall
    fuel consumption between FY 1999 and FY 2001. See the Appendix for
    detail.