2225.6 REV-1

APPENDIX 66

RECORDS DISPOSITION SCHEDULE 66

RECORDS RELATING TO REHABILITATION LOANS AND GRANTS

This Schedule provides disposition instructions for Headquarters and
Field

Office records relating to rehabilitation loans and grants. The records

were previously unscheduled.

Item

No. Description of Records Disposition

1\. General subject files relating to the Break files annually.

administration and management of the Destroy when 3 years old.

Rehabilitation Loan Program. Head- (NARA Job NC1-207-78-8,

quarters, Regional and Field Office item 1)

files.

2\. Chronological files. Break files annually.

Destroy when 3 years old.

(NARA Job NC1-207-78-8,

item 2)

3\. Residential and Nonresidential Appli- Destroy 3 years after

cation and Loan files, including repayment of loan or other

delinquent loans returned to HUD for final settlement. (NARA

collection or liquidation action. Job NC1-207-78-8 item 3)

Files include applications; requests

for employment verification; record of

deposit and mortgage or Deed of Trust;

Truth in Lending Statement; contractor\'s

bid; statement of work completion, final

inspection, final payment to contractor,

and loan settlement. Also includes

record of transfer of loan to Federal

National Mortgage Association or other

Federal agency for servicing; loan

servicing documents including Mortgage

Loan Record, insurance policies, pay-

ment receipts, collection actions, new

payment plan, demand letter, recommen-

dation for legal action to effect

collection, letter advising borrower

that loan is being returned to FNMA or

other Federal agency for servicing, and

notice that loan is repaid or settled.

Field Office files.

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2225.6 REV-1

APPENDIX 66

RECORDS DISPOSITION SCHEDULE 66

RECORDS RELATING TO REHABILITATION LOANS AND GRANTS

Item

No. Description of Records Disposition

4\. Residential and Nonresidential Loan

Files (legal or collateral files)

including delinquent loans returned

to HUD for collection or liquidation

action containing promissory note,

mortgage or Deed of Trust, Truth in

Lending Statement, title insurance

policy, title report, LPA attorney\'s

opinion, notice of payment of loan,

HUD action to remove mortgage from

city or county property records,

letter returning promissory note and

Deed of Release to borrower, and any

related correspondence.

a\. Copy of Deed of Release on loans Destroy 3 years after

where HUD did not take action to release of lien is

remove the mortgage from city or recorded. (NARA Job NC1-

county property records. 207-78-8, item 4a)

b\. All other documents and corre- Destroy 3 years after

spondence remaining after promis- repayment of loan or other

sory note and Deed of Release final settle. (NARA Job

have been forwarded to borrower, NC1-207-78-8, item 4b)

including case files where HUD

did take action to record release

of lien.

5\. Cancelled, withdrawn, or disapproved Destroy 1 year after

applications. cancellation, withdrawal,

or disapproval. (NARA Job

NC1-207-78-8, item 6)

6\. Statistical information, including Destroy after verification

copies of Rehabilitation Loan and Grant data on related magnetic

applications, and statistical abstracts tape. (NARA Job NC1-207-

forwarded to Headquarters as initial 78-8, item 6)

data for the Rehabilitation Loans and

Grants ADP System.

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2225.6 REV-1

APPENDIX 66

RECORDS DISPOSITION SCHEDULE 66

RECORDS RELATING TO REHABILITATION LOANS AND GRANTS

Item

No. Description of Records Disposition

7\. Rehabilitation Loans and Grants Machine

Readable System. This ADP System pro-

vides detailed information concerning

Section 115 Rehabilitation Grants and

Section 312 Rehabilitation Loans, by

geographical area and by characteristics

of the property and the recipient.

a\. Documentation and Master File. PERMANENT. Transfer current

master to the National Archives

immediately and future updates

on an annual basis. (NARA Job

NC1-207-78-8, item 7a)

b\. Processing Files. Follow provisions of General

Records Schedule 20.

c\. Printouts. Destroy when superseded or

obsolete, or when no longer

needed. (NARA Job NC1-207-

78-8, item 7c)

3

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APPENDIX 66