**[NICHD workshop:]{.underline}**

**[Stillbirth Definition and Classification System: developing an
international consensus]{.underline}**

**October 22-24, 2007**

**[Contact person:]{.underline}**

**Uma M. Reddy, MD, MPH**

**Medical Officer, Pregnancy and Perinatology Branch**

**CDBPM NICHD**

**National Institutes of Health**

**6100 Executive Blvd, Rm 4B03F**

**Bethesda, MD 20892-7510**

**Fed X: Rockville MD 20852**

**phone: direct: 301-496-1074**

**phone: secretary: 301-496-5575**

**fax: 301-496-3790**

**email: <reddyu@mail.nih.gov>**

Statement of Work

NICHD is seeking a contract for services to organize a workshop on
Stillbirth Definition and Classification System: developing an
international consensus which will be held October 22-24, 2007. We
intend to invite between 30-35 experts in various medical fields related
to the conference topic from the US and abroad. It is anticipated that
up to 20 invitees will be from oversees (UK, Europe, Australia, Canada,
and New Zealand). The remainder of the invitees will be from the US.

Upon award of contract, the contractor will work with the NICHD staff to
receive additional details and the logistics for the workshop. They will
be provided with the names, and contact information of the invitees, and
told who among the invitees will be reimbursed through the NICHD funds.
The contractor will work with the NICHD staff and send letters to each
invitee and other participants as identified by the NICHD staff,
explaining their role in this workshop. The contractor will coordinate
the invitee's travel including lodging, including reimbursement of the
invitees' expenses, as applicable . There are no honoraria for any of
the invitee or the participant. The contractor will coordinate all other
functions for the workshop including obtaining presentation materials
from the invited speakers, developing the agenda, developing materials,
preparing a participants' list, making sure that the presentation
materials are available on suitable AV systems, and providing printed
materials to participants. After the conference, the contractor will
coordinate reimbursement.

# Services to be Performed

1.  Logistical arrangements for the conference venue- Embassy Suites
    Hotel at the Chevy Chase Pavilion 4300 Military Rd. N.W. Washington,
    DC 20015, by 5/11/07.

2.  Send logistics letter incorporating NICHD-approved verbiage and
    instructions for travel to all the invitees/participants by 5/11/07.

3.  Reserve and fund up to 4 nights of lodging for speakers (about 25
    people). The need for a 4^th^ night should be rare but requires
    NICHD approval. The majority of speakers will need 3 nights of
    lodging by 6/1/07.

4.  Provide reimbursement of travel expenses, airfare, taxi, per diem,
    etc in accordance with Federal Travel Regulations using previously
    approved maximums by 11/9/07.

5.  Track acceptance and participation of speakers

6.  Collect necessary receipts by mail for reimbursement purposes.

7.  Prepare binders with conference materials by 10/15/07.

8.  Prepare place tags, name tags by 10/15/07.

9.  Provide registration support during the meeting.

# Qualifications Required

\- Must be able to organize conferences and workshops for a group up to
100 registrants.