APPENDIX 55

RECORDS DISPOSITION SCHEDULE 55

URBAN INFORMATION AND TECHNICAL ASSISTANCE PROGRAM

This schedule covers records accumulated under Title 42, U.S. Code,

Section 3352 (Title IX, P.L. 89-754).

Item

No. Description of Records Disposition

1\. Headquarters Program Planning Files. Retire to Federal

Records documenting the philosophy, Records Center at

policy, evaluation, development, closeout of program;

operations and accomplishments of the hold for 10 years and

program, and the structure and then offer to the

administrative processes of the National Archives.

operant organization, including its (NARA Job NN-172-166,

predecessors; synopses, tabulations, item 1)

surveys, reviews, plans, charts,

reports, issuances, correspondence,

histories, and historical files

showing the scope, goals and actual

performance of the program and the

means (e.g., budget, appropriations,

staffing and technical support records)

by which it was carried out.

2\. Program Case Files. Each case consists

of an application, a grant agreement,

exhibits, budget, review, authorization

and financial requisition forms, and

supporting documents and correspondence.

a\. Selected Case Files Illustrating Retire to Federal

the Program. The 4 cases listed Records Center at

below have been selected as closeout of program;

illustrating different aspects of hold for 10 years and

the program. then offer to the

National Archives. (NARA

Job (NN-172-166, item

2a)

UI 68-601 Arizona

UI 68-607 Oregon

UI 68-412 Ohio

UI 68-202 New Jersey

b\. All Other Cases, Including Field Retire to Federal

Office Files. Records Center at

closeout of program.

Destroy 3 years after

final audit. (NARA Job

NN-172-166, item 2b)

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APPENDIX 55

RECORDS DISPOSITION SCHEDULE 55

URBAN INFORMATION AND TECHNICAL ASSISTANCE PROGRAM

Item

No. Description of Records Disposition

3\. Periodic and Final Program Reports

Submitted by Grant Recipients.

Grantees are required under terms

of agreements to forward program

reports every 6 months during the

course of the program and a

completion report at the end of it.

a\. Reports on Selected Cases Retire to Federal

Illustrating the Program. See Records Center at

cases listed under item 2a. closeout of program;

hold for 10 years and

then offer to the

National Archives.

(NARA Job NN-172-166,

item 3a)

b\. All Other Reports, Including Retire to Federal

Reports Submitted to Field Records Center at

Offices. closeout of program.

Destroy 3 years after

final audit of related

case file. (NARA Job

NN-172-166, item 3b)

4\. Record Copies of Publications Produced Retire to Federal

by Grant Recipients. Studies, Records Center at

surveys, reports, books, monographs, closeout of program;

journal articles, papers and hold for 10 years and

pamphlets, other than those produced then offer to the

strictly for internal use within the National Archives.

State agency, forwarded to the (NARA Job NN-172-166,

Department under terms of grant item 4)

agreements.

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