**INTERIM GUIDANCE FOR TRACKING COSTS ASSOCIATED WITH ICE EMERGENCY
RESPONSE TO HURRICANE HANNA**

**BROADCAST EMAIL GUIDANCE**

The following codes have been established for tracking costs associated
with Hurricane Hanna:

**[ICE Detailed/Deployed Employees *other than FPS*]{.underline}*;***

Fund Project Task

[Code Code Code Costs Incurred]{.underline}

BA ICEER23 000 General Expense (GE) costs, Travel, Contracts, PCARD,
etc.

BA ICEER23 E23 Payroll costs

*Note 1: **Only** 45- Act Overtime, Sunday Pay, Holiday Pay, Night
Differential and FLSA are authorized to be charge to this account for
payroll. Timekeepers will need to exception code these costs for the Pay
Periods employees are on detail.*

**[ICE Evacuated Employees *other than FPS;*]{.underline}**

Fund Project Task

[Code Code Code Costs Incurred]{.underline}

BA ICEER24 000 General Expense (GE) costs, Travel, Contracts, PCARD,
etc.

BA ICEER24 E24 Payroll costs

*Note 2: If an employee is evacuated to a safe haven, whether or not the
employee is working in support of the Hanna deployment, that employee
has been designated as an evacuee. All payroll/travel, etc. should be
coded to ICEER24 000/E24.*

**[FPS Detailed/Deployed Employees *ONLY*]{.underline}**

Fund Project Task

[Code Code Code Costs Incurred]{.underline}

FP FPSER23 000 General Expense (GE) costs, Travel, Contracts, PCARD, etc

FP FPSER23 P23 Payroll costs

**[FPS Evacuated Employees ONLY*;*]{.underline}**

Fund Project Task

[Code Code Code Costs Incurred]{.underline}

PP FPSER24 000 General Expense (GE) costs, Travel, Contracts, PCARD, etc

PP FPSER24 P24 Payroll costs

*Note 3: If an employee is evacuated to a safe haven, whether or not the
employee is working in support of the Gustav deployment, that employee
has been designated as an evacuee. All payroll/travel, etc. should be
coded to FPSER24x 000/P24. Also note the fund code for FPS evacuees is
PP.*

*Note 4: 100% of an FPS employee's payroll can be charged to the codes
listed above for the time period the employee is detailed, deployed or
evacuated.*

Additional codes may be established for FPS dependant upon FEMA
agreements and Regional responsibilities. This may also occur for all
ICE Programs. Guidance will be updated if/when this occurs.

In order to set up the correct account codes in WebTA and track all
payroll related charges, please provide the information on the ICE WebTA
multi-line form.

Guidance on adding the account codes in WebTA for your
timekeepers/employees can be found on the WebTA Website.
<http://intranet.ice.dhs.gov/sites/webta/resources/>. Also attached is a
job aid on exception coding for employees who are detailed/deployed
and/or evacuated. An email with this information will also be sent from
the WebTA mailbox to all HR Administrators, Supervisors & Timekeepers.

Travel Manager Labels are provided on the attached spreadsheet by
program and accounting string. The labels and Accounting Classification
Coding Strings (ACCS) on the tab name -- DEPLOY TVL will be established
for any employees detailed/deployed in support of the operation

The labels & ACCS on the tab named EVACUEE TVL are the labels and
associated ACCS that will be established to track costs for evacuated
employees.

If you have employees that have been detailed/deployed or evacuated and
your office does not have a label/ACCS on this list, please refer to the
contact list below.

**[Contact Information]{.underline}**

[Travel]{.underline}

Travel Manager - DHS Help Desk at (888) 347-7762.

All other travel, travel card, cash card and SATO -- (802) 288-7793

[Budget]{.underline}

\(802\) 288-7794

[Facilities]{.underline}

\(802\) 288-7795

[All other OCFO/OFM]{.underline}

\(802\) 288-7796