**Request for Proposal**

**Construction Management Services**

**for**

**DC COURTS PROJECTS**

**Washington, DC**

**Project No. NDCXXXXX**

**SOLICITATION NO. GS11P02MKC0042**

**PART I -- THE SCHEDULE**

**[SECTION C]{.underline}**

**DESCRIPTION/SPECIFICATION/WORKSTATEMENT**

**SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT**

**C.1** **General**

\(a\) The Construction Manager (CM) shall provide CM services related to
various projects at DC Courts, including, but not limited to: (1) new
underground parking garage at D Street and 5^th^ Street NW, Washington,
DC and (2) renovation and adaptive re-use and addition to Old DC City
Hall at D Street, between 4^th^ and 5^th^ Streets, NW, Washington, DC.

\(b\) Construction Management (CM) Services as specified, will be
required for the various and non-concurrent stages of the projects
including (1) Planning Phases, (2) Procurement Phases, (3) Design
Phases, (4) Design-Build Phases including claims, (5) Construction
Phases including Claims and (6) Testing, and Miscellaneous Services as
appropriate, adequate, and necessary for the projects. It is anticipated
that for the garage project, procurement of the design-build contractor
will be starting at the time the CM contract is awarded. It is
anticipated that for the Old DC Hall renovation, adaptive re-use and
addition, the Brooks Act procurement (utilizing GSA's design excellence
program) will be in progress at the time the CM contract is awarded.

**C.2 Construction Projects Description**

\(a\) Project: DC Courts Projects

> WASHINGTON, DC
>
> PCN: XXXXXXXXX

(b).. The underground parking garage will be a new garage for
approximately 230 cars on three levels. The garage users will be able to
enter the Old DC City Hall and the US Court of Appeals for the Armed
Forces (USCAAF) without exiting the structure. Following completion, the
garage will be jointly used by DC Courts and USCAAF. Existing street
level plaza located in the way of garage construction will be
demolished. Existing sculpture will be stored and protected for the
duration of the construction. Included in the project shall be filling
the area of the plaza above the garage with dirt, grass seeding of the
area, re-installation of the sculpture and installation of a security
fence. The above ground penetrations for exhaust shafts, emergency
egress and vehicular driveway shall be completed functionally. It is the
intent to include the design of the plaza with the design excellence
program for the renovation and adaptive re-use and addition to Old DC
City Hall and to include the new plaza construction with that project.
Design build procurement is planned for the garage. Procurement
documents for the garage will include GSA initiated studies, soil
samples from borings, surveys, environmental assessment and concept
design. Approvals from Fine Arts Commission (FAC) and National Capital
Planning Commission (NCPC) will be obtained for the concept design prior
to garage procurement. It is intended to include within the garage
project preventive maintenance and operation of all systems (except of
operation of security and actual operation of the garage) for a period
of 12 months following substantial completion of the garage. The garage
will be subject to DC reviews, permitting and certificate of occupancy.

\(c\) The Old City Hall City Hall is a 170-year-old structure in poor
condition. The project includes extensive renovation, adaptive re-use
for court of appeals use and a new addition of approximately 40,000 SF.
The renovation work will include the restoration of a portion of the
exterior walls and entrances, replacement of the roof and windows,
restoration of architectural interior finishes, new elevators,
replacement of mechanical, electrical, plumbing, and communication
systems and removal of materials containing asbestos and lead based
paint. Areas surrounding the building will require extensive landscaping
and site work.

\(d\) The estimated total cost for the projects (garage and renovation,
adaptive re-use and an addition to Old DC Hall (renovation) is between
\$70 million and \$80 million.

\(e\) Client Agencies: DC Courts and USCAAF.

(f) Nature of Facilities: following is a representative list of the
    types of spaces which will be included in the project:

```{=html}
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```
1)  Courtrooms

2)  Judges Chambers

3)  Judges Studies

4)  Conference and Training Rooms

5)  Public and Private Toilet Rooms

6)  Secure, Restricted and Public Corridors

7)  Secretarial and Law Clerks Offices

8)  File and Storage Rooms

9)  Library

10) Food Service Facility and Break rooms

11) Jury Deliberation Suites

12) Prisoner Holding Cells

13) Office Automation Facilities

14) Interview Rooms

15) Public Document Intake Counters

16) Computer Rooms

17) Executive Suites

18) Office Space

19) Public Space

20) Parking Garages and Areas

21) Building Support and Operating Systems Rooms

22) Loading Dock

23) Atrium

24) New Underground Parking Garage

**C.3 Standard Services**

(a) The CM Contractor shall perform all Standard Services (Core Team)
    for the actual duration of the various phases of the project within
    the firm fixed prices. The Level of effort, as defined in C.6 (f)
    shall be the basis for compensation to the CM.

(b) The CM Contractor shall perform supplemental services in accordance
    with paragraph C.25 as requested by GSA.

(c) The estimated time frame for the design-build of the garage is 19
    months, design of the renovation, adaptive re-use and addition to
    the Old DC Hall -- 15 months and construction/ renovation of the Old
    DC City Hall - 27 months. Project close out period for the garage
    will coincide with the renovation project while the closeout period
    for the renovation project will be 3 -- 6 months. Design-build of
    the garage will be performed concurrently with the design and
    construction procurement of the renovation project. Construction
    Management for other projects at the DC Courts Campus may be
    incorporated into this contract under [additional]{.underline}
    supplemental services. Additional projects are anticipated to have a
    total value of less than \$30 million.

(d) The current schedule for the projects is as follows:

> Garage, start procurement of Design Build 9/27/02, end 3/27/03
>
> Garage, start design/build 3/28/03, end 11/4/04
>
> Garage closeout, start 11/5/04, end 2/5/05 -- 5/5/05
>
> Renovation, A/E design excellence procurement end 1/30/03
>
> Renovation, design start 1/31/03, end 4/22/04
>
> Renovation, construction procurement start 4/23/04, end 10/21/04
>
> Renovation, construction start 10/22/04, end 3/8/07
>
> Renovation, closeout start 3/9/07, end 6/9/07 -- 9/9/07

**C.4 Period of Performance.**

The CM contract is effective from the date of award until **[one
(1)]{.underline}** month after final settlement of the last construction
contract.

**C.5 Extent of Services.**

All CM services set forth in this contract apply to performance of work
at the following locations:

GSA-NCR, 7^th^ and D Streets, SW,

Project site

Financial Management, such as obtaining information such as NEAR
Reports, reconciliation of financial data with GSA finance staff,
obtaining financial certifications/validations, obtaining signatures of
COR and CO as required for change order processing, presenting
contractor pay requests to CO and any other financial and administrative
effort required to successfully perform CM functions shall be performed
at GSA-NCR, 7^th^ and D Streets, SW,

**C.6 Definitions**.

#### **Government Representatives**. This is not a personal services contract and representatives of the Government are not authorized to supervise Contractor personnel. However, non‑supervisory directions and guidance from GSA officials are authorized. {#government-representatives.-this-is-not-a-personal-services-contract-and-representatives-of-the-government-are-not-authorized-to-supervise-contractor-personnel.-however-nonsupervisory-directions-and-guidance-from-gsa-officials-are-authorized. .unnumbered}

##  **Contracting Officer (CO).** See FAR 52.202‑1 

##  **Contracting Officer\'s Authorized Representative (COR).** See FAR 52.202‑1 

## **Project Managers for Construction -- also known as (AKA) Construction Engineers or CEs.** The CEs are GSA employees assigned to the project(s) during the Construction Phases. The CEs may be assigned full time to the construction sites, or will periodically visit the sites. The functions and authorities of the CEs may be defined in writing, but generally include providing advice and assistance to the primary GSA Project Manager or key personnel of the Government and the construction contractors, reviewing the status, technical adequacy, and quality of construction; and ensuring compliance with applicable contract documents

## **Project Manager (PM).** These are GSA employees assigned to the projects as representatives of the GSA. The functions and authorities of PM generally include providing advice and assistance to CM personnel, and serving as focal points of project management operations for the Government.

(a) **Project Executive (PE).** GSA employee assigned to the projects,
    as representatives of the GSA. PE is in charge of the project and
    represents GSA, subject to CO and legislative limitations.

## **Architect‑Engineer (A/E).** The professional services contractors responsible for designing the projects. The A/Es may perform other services during the construction phases that are not included in the contracts for the CMs, the construction contractors, or other firms associated with the project. Under the design-build contracts, A/E is a part of the contractor's team. {#architectengineer-ae.-the-professional-services-contractors-responsible-for-designing-the-projects.-the-aes-may-perform-other-services-during-the-construction-phases-that-are-not-included-in-the-contracts-for-the-cms-the-construction-contractors-or-other-firms-associated-with-the-project.-under-the-design-build-contracts-ae-is-a-part-of-the-contractors-team. .unnumbered}

## **Construction Manager (CM).** The CM firm is the Contractor selected GSA to provide Program and Project Management Services for the purpose of providing standardized technical and management expertise for each project.  {#construction-manager-cm.-the-cm-firm-is-the-contractor-selected-gsa-to-provide-program-and-project-management-services-for-the-purpose-of-providing-standardized-technical-and-management-expertise-for-each-project. .unnumbered}

## **CM Provided Services.** Provided services integrate different phases of the project including planning, design procurement, design, construction procurement, construction and post-construction project close-out including claims resolution and initial operation and maintenance of the facilities performed by contractors. For design-build projects, design procurement and construction procurement phases are combined. In providing the project services described in the contract, the CM maintains a working relationship with architect‑engineers, construction contractors, and other contractors supporting the Government. Nothing in this contract shall be construed to mean that the CM assumes any of the contractual responsibilities or duties architects‑engineers or construction contractors. The construction contractors are solely responsible for construction means, methods, sequences and procedures used in the construction of the projects, and for related performance in accordance with their contracts with the Government. The architects‑engineers are solely responsible for the project designs and shall perform all design related services in accordance with their contracts with the Government. {#cm-provided-services.-provided-services-integrate-different-phases-of-the-project-including-planning-design-procurement-design-construction-procurement-construction-and-post-construction-project-close-out-including-claims-resolution-and-initial-operation-and-maintenance-of-the-facilities-performed-by-contractors.-for-design-build-projects-design-procurement-and-construction-procurement-phases-are-combined.-in-providing-the-project-services-described-in-the-contract-the-cm-maintains-a-working-relationship-with-architectengineers-construction-contractors-and-other-contractors-supporting-the-government.-nothing-in-this-contract-shall-be-construed-to-mean-that-the-cm-assumes-any-of-the-contractual-responsibilities-or-duties-architectsengineers-or-construction-contractors.-the-construction-contractors-are-solely-responsible-for-construction-means-methods-sequences-and-procedures-used-in-the-construction-of-the-projects-and-for-related-performance-in-accordance-with-their-contracts-with-the-government.-the-architectsengineers-are-solely-responsible-for-the-project-designs-and-shall-perform-all-design-related-services-in-accordance-with-their-contracts-with-the-government. .unnumbered}

**Miscellaneous Services Performed by CM.** This term refers to
performance of services associated with Miscellaneous Items, Additional
Services, Other Services, and Testing Services in support of those
required under the individual contract phases. Advance approval by GSA
is required. These services may be required by the COR and ordered by
contract modifications under the \"Changes\" Clause. The CM will be
reimbursed for their costs and expenses without mark-up for overhead and
profit.

## **Miscellaneous Items and Support Items.** This term refers to the provision of facilities or obtaining and performance of work by the CM which may include, but not be limited to, signs; safety barricades; cleaning; preparation for ceremonies, including minor construction activities in connection therewith; temporary toilets and sanitation; fencing; security; obtaining special/multi‑use equipment; temporary water, heat and electricity; temporary utility connections to buildings; temporary protective enclosures; additional field office facilities and related costs thereof such as equipment, furnishings and supplies; installation of Government furnished items; general maintenance; disposal of refuse and debris; blueprinting; pest control; providing for first aid; miscellaneous carpentry. Such work may be ordered under the \"Changes\" Clause. **NOTE:** In accordance with statutory and regulatory requirements, no ADP hardware may be procured under this clause or this contract and the Contractor shall not accept any such orders.  {#miscellaneous-items-and-support-items.-this-term-refers-to-the-provision-of-facilities-or-obtaining-and-performance-of-work-by-the-cm-which-may-include-but-not-be-limited-to-signs-safety-barricades-cleaning-preparation-for-ceremonies-including-minor-construction-activities-in-connection-therewith-temporary-toilets-and-sanitation-fencing-security-obtaining-specialmultiuse-equipment-temporary-water-heat-and-electricity-temporary-utility-connections-to-buildings-temporary-protective-enclosures-additional-field-office-facilities-and-related-costs-thereof-such-as-equipment-furnishings-and-supplies-installation-of-government-furnished-items-general-maintenance-disposal-of-refuse-and-debris-blueprinting-pest-control-providing-for-first-aid-miscellaneous-carpentry.-such-work-may-be-ordered-under-the-changes-clause.-note-in-accordance-with-statutory-and-regulatory-requirements-no-adp-hardware-may-be-procured-under-this-clause-or-this-contract-and-the-contractor-shall-not-accept-any-such-orders. .unnumbered}

## **CM Home Office Area.** This term means the cities/states/ counties in which the CM\'s active office(s) is/are located. If the CM\'s active office(s) is/are located in metropolitan areas consisting of more than one county, the metropolitan area shall be considered the Home Office Area. {#cm-home-office-area.-this-term-means-the-citiesstates-counties-in-which-the-cms-active-offices-isare-located.-if-the-cms-active-offices-isare-located-in-metropolitan-areas-consisting-of-more-than-one-county-the-metropolitan-area-shall-be-considered-the-home-office-area. .unnumbered}

## **CM Local Office.** The active production office to be utilized by the CM that is located within the GSA National Capital Region (See definition in Section B). All management, communications, and control associated with the projects must be through this office. {#cm-local-office.-the-active-production-office-to-be-utilized-by-the-cm-that-is-located-within-the-gsa-national-capital-region-see-definition-in-section-b.-all-management-communications-and-control-associated-with-the-projects-must-be-through-this-office. .unnumbered}

## **CM Level of Effort.** The CM is responsible for its performance and deliverables. CM work shall be accomplished with Core Team members and through supplemental services as requested by the Government. For Core Team services, the CM will be compensated only for the hours actually [worked at the project site and at GSA, 7^th^ and D Streets, SW,]{.underline} as reflected in the certified attendance log. Annually, the CM contract will be adjusted to reflect the fees for the actual billable hours for the Core Team personnel. This adjustment will either decrease contract amount should the hours be fewer than anticipated, or increase contract amount for more hours worked. Increase in contract hours shall be implemented prior to the increase. In addition to personnel described in the Core Team, personnel required for proper execution of the required work, shall be obtained under supplemental services. Annual requirements for the supplemental services will be implemented through a contract modification. Other requirements for personnel shall be implemented when needed. Adjustments shall be made annually to reflect actual hours worked at the project as reflected on the attendance logs. For CM billing purposes, for both core team and supplemental services, only hours that are actually worked and are indicated in the log may be billed for.  {#cm-level-of-effort.-the-cm-is-responsible-for-its-performance-and-deliverables.-cm-work-shall-be-accomplished-with-core-team-members-and-through-supplemental-services-as-requested-by-the-government.-for-core-team-services-the-cm-will-be-compensated-only-for-the-hours-actually-worked-at-the-project-site-and-at-gsa-7th-and-d-streets-sw-as-reflected-in-the-certified-attendance-log.-annually-the-cm-contract-will-be-adjusted-to-reflect-the-fees-for-the-actual-billable-hours-for-the-core-team-personnel.-this-adjustment-will-either-decrease-contract-amount-should-the-hours-be-fewer-than-anticipated-or-increase-contract-amount-for-more-hours-worked.-increase-in-contract-hours-shall-be-implemented-prior-to-the-increase.-in-addition-to-personnel-described-in-the-core-team-personnel-required-for-proper-execution-of-the-required-work-shall-be-obtained-under-supplemental-services.-annual-requirements-for-the-supplemental-services-will-be-implemented-through-a-contract-modification.-other-requirements-for-personnel-shall-be-implemented-when-needed.-adjustments-shall-be-made-annually-to-reflect-actual-hours-worked-at-the-project-as-reflected-on-the-attendance-logs.-for-cm-billing-purposes-for-both-core-team-and-supplemental-services-only-hours-that-are-actually-worked-and-are-indicated-in-the-log-may-be-billed-for. .unnumbered}

## **CM Standard Services.** This term refers to the performance of core team services proposed by the CM for the project. The billings for these services shall be based on hours actually worked at the project site and as documented on certified daily logs. Unit prices will be established in the contract. {#cm-standard-services.-this-term-refers-to-the-performance-of-core-team-services-proposed-by-the-cm-for-the-project.-the-billings-for-these-services-shall-be-based-on-hours-actually-worked-at-the-project-site-and-as-documented-on-certified-daily-logs.-unit-prices-will-be-established-in-the-contract. .unnumbered}

## **CM Supplementing Services.** This term refers to performance of Contract services by the CM that may be required in addition to the Standard Services, for which the Government will order under the "Changes" clause and will be priced based on the unit prices established in this contract and as negotiated. {#cm-supplementing-services.-this-term-refers-to-performance-of-contract-services-by-the-cm-that-may-be-required-in-addition-to-the-standard-services-for-which-the-government-will-order-under-the-changes-clause-and-will-be-priced-based-on-the-unit-prices-established-in-this-contract-and-as-negotiated. .unnumbered}

##  {#section .unnumbered}

## **C.7 CM Personnel** {#c.7-cm-personnel .unnumbered}

## Construction Executive (CEX). 

## Quality Control Superintendents (QCS). 

## Senior Architects/ Senior Engineer (SAR/SEN). 

## Engineers/Technicians (TEN/TTE). 

## Inspectors (INS). 

## Finance Manager (FIM). 

## Office Support (OFS). 

## Senior Estimator (SES). 

## Estimator (EST). 

## Scheduler (SCH). 

##  {#section-1 .unnumbered}

## **(a).** Availability of CM Personnel. Within ten (10) working days following CM contract award all required personnel must be available full time or part time (as required by the Government) for work associated with performance of this contract. {#a.-availability-of-cm-personnel.-within-ten-10-working-days-following-cm-contract-award-all-required-personnel-must-be-available-full-time-or-part-time-as-required-by-the-government-for-work-associated-with-performance-of-this-contract. .unnumbered}

##  {#section-2 .unnumbered}

## **(b)** **Duties and responsibilities of CM Personnel** {#b-duties-and-responsibilities-of-cm-personnel .unnumbered}

## **1. Construction Executive (CEX).** The principal CM employee who is responsible for overall administration of the CM contract, coordination of the CM efforts, general direction, and accomplishment of CM contractual functions on the projects. The CEx shall work closely and cooperatively with the A/Es, the construction contractors, and the COR during all phases of the projects.  {#construction-executive-cex.-the-principal-cm-employee-who-is-responsible-for-overall-administration-of-the-cm-contract-coordination-of-the-cm-efforts-general-direction-and-accomplishment-of-cm-contractual-functions-on-the-projects.-the-cex-shall-work-closely-and-cooperatively-with-the-aes-the-construction-contractors-and-the-cor-during-all-phases-of-the-projects. .unnumbered}

## **2.Quality Control Superintendents (QCS).** The CM employee designated as the key senior level on‑site representative responsible for ensuring delivery of the day‑to‑day construction management services for the duration of construction. The QCS shall be energetic, detail oriented and pro-actively manage and administer all work for which the CM is responsible through all phases of the project.  {#quality-control-superintendents-qcs.-the-cm-employee-designated-as-the-key-senior-level-onsite-representative-responsible-for-ensuring-delivery-of-the-daytoday-construction-management-services-for-the-duration-of-construction.-the-qcs-shall-be-energetic-detail-oriented-and-pro-actively-manage-and-administer-all-work-for-which-the-cm-is-responsible-through-all-phases-of-the-project. .unnumbered}

## QCS duties include: {#qcs-duties-include .unnumbered}

## (a) M Staff: (1) managing, supervising, leading and motivating of all CM professional, administrative and clerical staff on the project, (2) forecasting and fulfilling staffing needs, (3) certifying time and attendance for CM employees.  {#a-m-staff-1-managing-supervising-leading-and-motivating-of-all-cm-professional-administrative-and-clerical-staff-on-the-project-2-forecasting-and-fulfilling-staffing-needs-3-certifying-time-and-attendance-for-cm-employees. .unnumbered}

## (b) Preparation and keeping current Project Procedures Manual,  {#b-preparation-and-keeping-current-project-procedures-manual .unnumbered}

## (c) Implementation of Project Information System and hands --on involvement of some portions of information system including review, preparation and issuance of all correspondence, and oversight of all filing system including issues files. {#c-implementation-of-project-information-system-and-hands-on-involvement-of-some-portions-of-information-system-including-review-preparation-and-issuance-of-all-correspondence-and-oversight-of-all-filing-system-including-issues-files. .unnumbered}

> \(d\) Overseeing (survey, coordinate, watch, inspect, examine, manage
> and monitor) A/E and contractor's performance, including quality
> control, request for information oversight, change order oversight,
> schedule oversight and pro-active claims avoidance management.

## (e) Continually monitoring project(s) costs and being responsible for issuing a very detailed monthly reports consisting of executive summary, project directory, project descriptions, progress report, costs and schedule. Costs section of the report needs to include (as a minimum): (1) funds authorized, (2) pending authorizations, (3) funds expended (by contract, change orders, purchase orders, charge card purchases), (4) pending expenditures (where applicable, separated by paperwork pending, proposals received and awaiting proposals), (5) reservations for all known and forecastable exposures, (6) contract records, (7) RWA's logs, (8) no cost directive logs, and (8) contingency analysis and projections.  {#e-continually-monitoring-projects-costs-and-being-responsible-for-issuing-a-very-detailed-monthly-reports-consisting-of-executive-summary-project-directory-project-descriptions-progress-report-costs-and-schedule.-costs-section-of-the-report-needs-to-include-as-a-minimum-1-funds-authorized-2-pending-authorizations-3-funds-expended-by-contract-change-orders-purchase-orders-charge-card-purchases-4-pending-expenditures-where-applicable-separated-by-paperwork-pending-proposals-received-and-awaiting-proposals-5-reservations-for-all-known-and-forecastable-exposures-6-contract-records-7-rwas-logs-8-no-cost-directive-logs-and-8-contingency-analysis-and-projections. .unnumbered}

> \(f\) Reviewing and making recommendations for all pay requests.

## **3. Finance Manager (FIM).** The CM employee designated as the senior level representative responsible for ensuring oversight and implementation of all financial and budget aspects of the projects The FIM shall be energetic, detail oriented and pro-actively manage and administer all work for which the FIM is responsible through all phases of the project. FIM duties include: {#finance-manager-fim.-the-cm-employee-designated-as-the-senior-level-representative-responsible-for-ensuring-oversight-and-implementation-of-all-financial-and-budget-aspects-of-the-projects-the-fim-shall-be-energetic-detail-oriented-and-pro-actively-manage-and-administer-all-work-for-which-the-fim-is-responsible-through-all-phases-of-the-project.-fim-duties-include .unnumbered}

(a) Processing all pay requests (including consultations with
    appropriate CM technical employees) from contractors, A/E and CM,

(b) Processing change orders (including overseeing issuing requests for
    proposals, overseeing preparation of independent government
    estimates,

(c) Receiving proposals,

(d) Monitoring and coordinating pre-negotiation preparation,

(e) Monitoring and coordinating negotiations,

(f) Monitoring and coordinating preparation of negotiation memoranda,

(g) Preparing SF30's in GSA's Comprizon

(h) Obtaining contractor's signatures,

(i) Obtaining funds approval,

(j) Assisting CO in issuing the change orders,

(k) Monitoring project budget,

(l) Issuing comprehensive monthly Status Report (including Executive
    Summary, Project Description, Project Directory, Organization Chart,
    Project Status, and financial summary consisting of funds allocated,
    Funds Obligated, Pending Obligations, Reservations, Purchase Orders,
    RWA Summary, Contract Record, Project Schedule, Log of No Cost
    Letter Directives, Change Order Analysis),

(m) Keeping and managing of time and CM attendance log,

(n) Coordinating all financial and cost issues with GSA funds validation
    clerks, GSA finance, D.C. Courts Finance

(o) Performing and any additional finance / budget related services

(p) Maintaining contracts modifications in GSA Comprizon Database

(q) Reconciliation project budget with GSA FMIS and Near Databases.

(r) Setting up and maintaining very complex data basis, spreadsheets,
    and utilizing latest versions of commercial software applicable to
    budgets, accounting, cost monitoring, and project management.

> **4. Office Support (OFS).** OFS will be responsible for all
> administrative and secretarial duties including answering the phones,
> copying, faxing, filing, establishing and maintaining complex
> computerized data bases, establishing and maintaining complex
> computerized spreadsheets, digital photography (including image
> manipulation and prevention and digital photo archiving) , electronic
> storage of information, maintaining all office equipment including
> computers, setting up, monitoring and training for office network,
> making deliveries, overseeing certified payroll and any additional
> services required

## **5.** **Senior Architects/ Senior Engineer (SAR/SEN)**. The CM employee designated as the senior level representative responsible oversight and implementation of all architectural, engineering and technical aspects of CM effort. This position includes Senior Architect, Senior Electrical Engineer, and Senior Mechanical Engineer. The SAR/SEN shall be energetic, detail oriented and pro-actively manage and administer all work for which the SAR/SEN is responsible through all phases of the project. SAR/SEN duties include: {#senior-architects-senior-engineer-sarsen.-the-cm-employee-designated-as-the-senior-level-representative-responsible-oversight-and-implementation-of-all-architectural-engineering-and-technical-aspects-of-cm-effort.-this-position-includes-senior-architect-senior-electrical-engineer-and-senior-mechanical-engineer.-the-sarsen-shall-be-energetic-detail-oriented-and-pro-actively-manage-and-administer-all-work-for-which-the-sarsen-is-responsible-through-all-phases-of-the-project.-sarsen-duties-include .unnumbered}

## During [pre-design phase services]{.underline}, the SAR/SEN shall be responsible for: {#during-pre-design-phase-services-the-sarsen-shall-be-responsible-for .unnumbered}

## Preparation of applicable portions of Project Management Plan and Project Procedures Manual and shall assist with preparation of management information system

## Arrange for and conducting pre-design meetings

## Coordinate applicable portions of pre-design work such as master plan, design intent drawings, concept design (for "design build" project), studies, analysis

## Coordinate all effort with NCPC, Commission of Fine Arts, D.C Historical Preservation Officer

## Preparation of design and "design-build" scope of work.

## Preparation of preliminary IGE for design services and design component of "design-build" services. 

## During d[esign procurement phase services]{.underline}, the SAR/SEN shall be responsible for: {#during-design-procurement-phase-services-the-sarsen-shall-be-responsible-for .unnumbered}

(a) Assistance with preparation of A/E scope of work,

(b) Preparation of Independent Government Estimate (IGE) for A/E and
    design Services

(c) Evaluation of A/E proposals and preparation of pre-negotiation
    memorandum

(d) Assistance with A/E negotiation

(e) Preparation of negotiations memorandum

(f) Assistance with issuance of the A/E contract

##  {#section-3 .unnumbered}

## During [design phase services]{.underline}, the SAR/SEN shall be responsible for: {#during-design-phase-services-the-sarsen-shall-be-responsible-for .unnumbered}

## Monitoring design services performed by other parties, 

## Scheduling, coordinating and overseeing design reviews,

##  {#section-4 .unnumbered}

(a) Conducting constructibility reviews

## Coordinating Value Engineering effort

## Assisting with A/E contract administration including preparing requests for proposals with detailed scopes for additional services, preparing IGE, reviewing proposals and preparing pre-negotiation memorandum, assisting with negotiations, preparing record of negotiations, and coordinating issuance of contract modifications (all project phases).

## Receiving, reviewing and assisting with processing pay requests for design services. 

##   {#section-5 .unnumbered}

## During [construction (or "design-build') procurement phase services]{.underline}, the SAR/SEN shall be responsible for: {#during-construction-or-design-build-procurement-phase-services-the-sarsen-shall-be-responsible-for .unnumbered}

(a) Assisting in preparation of IGE based on documents used in obtaining
    proposals.

(b) Assisting in preparing adjustments to IGE to reflecting addenda.

(c) Compiling documents and distributing them to interested parties as
    authorized by C.O.

(d) Conducting (with A/E assistance) pre-proposal conference and site
    visit with preplanned and scripted descriptions and pre-determined
    stops along the site visit.

(e) Receiving questions and inquiries from interested offerrors and
    researching and obtaining answers to the questions and issuing
    written responses to the questions. This function shall be performed
    through CO.

(f) Keeping detailed log of all questions and status of replies

(g) Compiling replies to questions and assisting with issuance of
    addenda.

(h) Assisting CO with receipt of proposals

(i) Assisting CO with evaluation of proposals

(j) Assisting CO with negotiations with short listed contractors

(k) Assisting CO with issuance of the contract

##  {#section-6 .unnumbered}

## During [construction phase services]{.underline}, the SAR/SEN shall be responsible for: {#during-construction-phase-services-the-sarsen-shall-be-responsible-for .unnumbered}

## Monitoring contractor's performance 

## Keeping an updated set of drawings and specifications 

## Performing inspections 

## Resolving issues and problems, 

## Coordinating resolution of difficult issues with A/E

## Overseeing inspectors

## Receiving RFI's and either responding to them or coordinate responses with an A/E

## In response to contractor's requests for equitable adjustment, performing determination of a need for equitable adjustment and preparing recommendation for CO consideration.

## Preparing scope of work and requests for proposals for change order work

## Assisting in preparation of IGE

## Assisting with review of change order proposals

## Assisting with comparison of IGE with proposals and preparation of pre-negotiation objective memorandum

## Assisting with change order negotiations

## Assisting with preparation of negotiations memorandum

## Receiving shop drawings and submittals and coordinating reviews with A/E. 

## Monitoring design for design deficiencies and assisting with recovery, where applicable.

## Preparing all correspondence within the applicable area of expertise 

(a) Assessing and evaluating all issued change orders on the project to
    determine if they were caused design deficiencies by the A/E of
    record, assigning dollar value to the design deficiencies.

(b) Coordinating start-up and commissioning

## During [post construction phase services]{.underline}, the SAR/SEN shall be responsible for: {#during-post-construction-phase-services-the-sarsen-shall-be-responsible-for .unnumbered}

## Organization of O & M Manuals, delivery of manuals to operations entities and documenting the deliveries.

(a) Reviewing all applicable Design Deficiencies and assisting Project
    Executive in recovering funds from the A/E.

## Assembling record drawings, delivery of record drawings to operations and DC Courts Engineering entities, and documenting the deliveries.

## Monitoring and contractor follow-up with punch list, remaining items, new issues and general resolution of all remaining construction, design and operational issues. 

(b) Preparing, issuing and documenting a list of all mechanical and
    electrical equipment, including a date of substantial completion,
    and warrantee information.

## Assisting with tenant move-in

## Coordinating start-up and commissioning

## Assisting with project closeouts. 

##  {#section-7 .unnumbered}

## **6. Engineers/Technicians (TEN/TTE).** The TEN/TTE are responsible for the performance of testing work. TE/Ts can be employees of the CM or of a testing laboratory, but in either case must be approved by the COR. {#engineerstechnicians-tentte.-the-tentte-are-responsible-for-the-performance-of-testing-work.-tets-can-be-employees-of-the-cm-or-of-a-testing-laboratory-but-in-either-case-must-be-approved-by-the-cor. .unnumbered}

## **7. Inspectors (INS).** The CM employees responsible for scheduling, coordinating, and performing the actual specialized field inspection work commensurate with their designated adjectival discipline. Relative to their respective disciplines, Inspectors are required to physically inspect work at the site(s) for code compliance and adherence to construction contract requirements; recommend approvals or rejections of materials and workmanship as appropriate; monitor labor and safety requirements; complete written inspection reports for every test and inspection; process field reports through the QCS for the Government; maintain inspection logs and records of defects and/or omissions; and similar activities. INS shall take pro-active and aggressive role in resolving (or attempting to resolve) all field problems (quality, testing, contract compliance, etc.) as they occur. For problems that they can not resolve on their own, they shall be responsible for assisting QCS and/or SAR/SEN in resolving them and shall be responsible for monitoring the resolution.  {#inspectors-ins.-the-cm-employees-responsible-for-scheduling-coordinating-and-performing-the-actual-specialized-field-inspection-work-commensurate-with-their-designated-adjectival-discipline.-relative-to-their-respective-disciplines-inspectors-are-required-to-physically-inspect-work-at-the-sites-for-code-compliance-and-adherence-to-construction-contract-requirements-recommend-approvals-or-rejections-of-materials-and-workmanship-as-appropriate-monitor-labor-and-safety-requirements-complete-written-inspection-reports-for-every-test-and-inspection-process-field-reports-through-the-qcs-for-the-government-maintain-inspection-logs-and-records-of-defects-andor-omissions-and-similar-activities.-ins-shall-take-pro-active-and-aggressive-role-in-resolving-or-attempting-to-resolve-all-field-problems-quality-testing-contract-compliance-etc.-as-they-occur.-for-problems-that-they-can-not-resolve-on-their-own-they-shall-be-responsible-for-assisting-qcs-andor-sarsen-in-resolving-them-and-shall-be-responsible-for-monitoring-the-resolution. .unnumbered}

> **8. Senior Estimator (SES).** SES will be responsible for reviewing
> all requests for proposal (CE), preparing independent government
> estimates before arrival of proposals, evaluating proposals and
> preparing pre-negotiation memorandum, obtaining Government approvals
> prior to negotiations, negotiating change orders, preparing
> negotiation memoranda, assisting FM in preparation of change orders.
> SEST will be responsible for all trades and disciplines including
> demolition, site, architectural, mechanical, plumbing, and electrical
> and equipment.
>
> **9. Estimator (EST).** Responsibilities similar to SEST except for
> expertise in selected (not all) trades.
>
> **10. Scheduler (SCH).** Schedule shall be responsible for evaluating
> and recommending approval of contractor submitted baseline schedule,
> preparation of as planned schedule, review of contractor schedule
> submittals, assessing with aggressive claims prevention program and
> assisting with time extension requests and claims defense.

#  {#section-8 .unnumbered}

# C.8 References  {#c.8-references .unnumbered}

###### (a) Reference materials or appropriate portions thereof will be made available after award, as applicable to the project, upon written request by the CM. GSA will also provide all references contained in the AE scope of work, and other Government guidelines and handbooks as the needs arise. {#a-reference-materials-or-appropriate-portions-thereof-will-be-made-available-after-award-as-applicable-to-the-project-upon-written-request-by-the-cm.-gsa-will-also-provide-all-references-contained-in-the-ae-scope-of-work-and-other-government-guidelines-and-handbooks-as-the-needs-arise. .unnumbered}

\(b\) The CM must become familiar with and use the versions/ revisions
in effect as of the effective date of each major Project Phase under
this contract, and the CM is required to comply with the policies and
procedures set forth in all such references.

1.  PBS-P100 Facilities Standards for the Public Buildings Service.
    **www.oca.gsa.gov**

2.  PBS-PQ 250 -- Value Engineering Program Guide for Design and
    Construction, Volume 1, December 1992. **- www.oca.gsa.gov**

3.  PBS-P 3440.5 -- Project Estimating Requirements, August 24, 1981.

4.  PBS-P 3440.7 -- Estimating Construction Modifications, July 1983.

5.  Life-Cycle Costing Manual for the Federal Energy Management Program,
    (NIST Handbook 135).

6.  Instructions for Developing Construction Cost Estimates, October
    1994.

7.  "General Guide for Editing Specifications", April 1988.

8.  Leadership in Energy and Environmental Design (LEED) of the U.S.
    Green Building Council.

9.  Environmental Management Technical Guides, GSA Safety and
    Environmental Branch.

10. HUD document; "Lead Based Paint Interim Guidelines for Hazard
    Identification and Abatement" dated June 1995.

11. Federal Property Management Regulations (FPMR), Temporary Regulation
    D-76.

12. "Streetscape Manual,"Architectural/ Engineering Subgroup,
    August 1992.
    [**www.nps.gov/streetscape/**](http://www.nps.gov/streetscape/)

13. Energy Policy Act of 1992 (PL 102-486).

14. International Building Code (IBC), maintained by the International
    Code Council.

15. For all projects, the egress requirements of the National Fire
    Protection Association (NFPA), Life Safety Code shall apply in lieu
    of other code references.

16. For all projects, the electrical requirements of the National Fire
    Protection Association (NFPA), National Electric Code, have been
    adopted by GSA in lieu to the electrical requirements of the
    national model building codes.

17. International Mechanical Code (IMC).

18. International Plumbing Code (IPC).

19. Elevator Code -- ASME A17.1, and with the UFAS/ADA Accessibility
    Guidelines.

20. Occupational Safety and Health Regulations for Construction; 29 CFR,
    Parts 1926 and 1910.

21. Environmental Protection Agency Regulations.

22. Uniform Federal Accessibility Standards (UFAS) is mandatory on all
    GSA projects. Current GSA policy also encourages compliance with the
    requirements of the American with Disabilities Act Accessibility
    Guidelines (ADAAG) where those requirements are stricter that UFAS.
    The A/E is responsible for checking whether there are local
    accessibility requirements. If they exist, the most stringent will
    prevail between local and UFAS/ADA.

23. Applicable local DC codes and regulations.

24. National Fire Protection Association (NFPA) Standards.

25. Washington Suburban Sanitary Commission (WSSC) Plumbing Codes.

26. Occupational Safety and Health Standards.

27. American National Standards Institute (ANSI) Publications.

28. The Institute of Electrical and Electronics Engineers (IEEE), Inc.,
    Publications.

29. National Electrical Manufacturers Association (NEMA) Publications.

30. American Waterworks Association (AWWA).

31. Federal Information Processing Standard 175: Federal Building
    Standard for Telecommunication Pathways and Spaces (see also
    Electronic Industries Association (EIA/TIA Standard 568-A and
    related bulletins).

32. Federal Information Processing Standard 174-1:Federal Building
    Telecommunications Wiring Standard (see also Electronic Industries
    Association EIA/TIA Standard 569 and related bulletins).

33. National Roof Contractors Association (NRCA), "Roofing and
    Waterproofing Manual."

34. American Association of Nurserymen: ANSI Z60.1.

35. All Codes and Standards listed in the P100 (excluding metric
    requirements).

**C.9 GENERAL REQUIREMENTS**

###### (a) Contract award will include various phase services. The numbers, types, and functional involvement of the CM\'s personnel and/or teams may vary during performance of this contract, however, CM staff commitment is required throughout the project as accepted in its proposal. No key personnel may be substituted at any time during the life of the project(s) without the express advance consent of the CO. The CM is required to take the initiative and actively pursue the earliest possible completion of all services. There may be periods of inactivity during the project. The CM must manage its staff commitments during such fluctuations. Accordingly, the CM shall perform various phase services plus Supplementing, Miscellaneous, Claims, Additional, and Testing Services when requested by the Government, as appropriate, adequate and necessary to ensure that: {#a-contract-award-will-include-various-phase-services.-the-numbers-types-and-functional-involvement-of-the-cms-personnel-andor-teams-may-vary-during-performance-of-this-contract-however-cm-staff-commitment-is-required-throughout-the-project-as-accepted-in-its-proposal.-no-key-personnel-may-be-substituted-at-any-time-during-the-life-of-the-projects-without-the-express-advance-consent-of-the-co.-the-cm-is-required-to-take-the-initiative-and-actively-pursue-the-earliest-possible-completion-of-all-services.-there-may-be-periods-of-inactivity-during-the-project.-the-cm-must-manage-its-staff-commitments-during-such-fluctuations.-accordingly-the-cm-shall-perform-various-phase-services-plus-supplementing-miscellaneous-claims-additional-and-testing-services-when-requested-by-the-government-as-appropriate-adequate-and-necessary-to-ensure-that .unnumbered}

> \(1\) Construction work is performed within budget and in conformity
> with all applicable requirements.
>
> \(2\) All construction is completed as early as possible, but not
> later than the scheduled construction contract completion dates.

(b) The project is considered to be highly complex. Services which the
    CM is required to provide include, but are not limited to, those
    described or specified herein (Section C) and all other sections in
    the RFP. The services so described or specified shall not be deemed
    to constitute a comprehensive specification having the effect of
    excluding services not specifically mentioned; the CM is required to
    furnish all other services necessary to fulfill the undertakings set
    out in this contract within the lump sum price. No services are
    reimbursable unless specifically indicated.

\(c\) The CM will not be held responsible for:

1.  Design deficiencies.

2.  Defective completion of construction, provided that the CM exercised
    all due diligence, utilizing competent personnel within authorized
    limitations, to make reasonably certain that construction was
    performed in conformity with applicable construction contract plans
    and specifications.

> \(3\) Time overruns, provided the CM has taken all reasonable measures
> to anticipate problems and delays, and to eliminate or minimize their
> adverse impacts on completion of construction by scheduled
> construction milestone dates.

\(d\) With the exception of miscellaneous items as stated in this
contract, the CM shall not be responsible for and shall not have control
or charge of construction means, methods, techniques, sequences or
procedures; safety contractors, agents or employees, or any other
persons performing any of the work.

\(e\) The CM agrees to furnish skills and judgements, and to perform all
required services in the most effective, efficient and economical manner
consistent with the interests of the Government.

**C.10 PROJECT MANAGEMENT PLANS**

\(a\) **General**. For each project, and within 30 calendar days after
execution of the Notice to Proceed, the CM shall develop and submit to
the COR a detailed [Draft]{.underline} Project Management Plan (PMP).
Three copies of each plan must be submitted to the COR in three ring,
slant ring binders, and all subsequent updates must be submitted on
pre-punched documents for ready insertions. In developing this plan and
its updates, the CM must work closely with GSA (including Federal
Protective Service), DC Courts, US Courts, US Marshal, Courts,
Consultants, the AE, the construction contractor(s), and other
appropriate firms and individuals involved with the project. Following a
Government review of the Draft MPMP, the CM shall incorporate Government
comments, and issue a final MPMP within 10 days of receipt of Government
comments. The preparation of the PMP and subsequent updates are included
in the Standard Services -- Core Team. Throughout the life of the
project (or CM period of performance) the PMP shall be updated and kept
current. PMP and its content shall be confidential between the
Government and the CM.

**(b) Contents**. The PMP must be detailed and fully describe the
program and requirements for executing the work planned for entire
project, and the participating organizations. To achieve desirable
uniformity in preparation and use, the plan must include all of the
following sections:

1.  Project Description**.** Known characteristics of the project
    described in general terms that reflect the requirements of the
    Government, including security clearance requirements. Also, include
    a detailed site use plan.

2.  Master and Milestone Schedules

3.  Budget / Work Breakdown Structure

4.  Quality Management Approach

5.  Site Mobilization Plan

6.  Roles and Responsibilities

7.  Organization Chart / Staffing Plan

8.  Environmental Concerns

9.  Communications Protocol

10. Procurement Strategies

**C.11 PROJECT PROCEDURES MANUAL**

**(a) General**. Within 30 calendar days after execution of the Notice
to Proceed, the CM shall develop and submit to the COR a detailed
[Draft]{.underline} Project Procedures Manual (PPM). Three copies of the
manual must be submitted to the COR in three ring, slant ring binders,
and all subsequent updates must be submitted on pre-punched documents
for ready insertions. In developing this manual and its updates, the CM
must work closely with GSA, the AE, the construction contractor(s), and
other appropriate firms and individuals involved with the project.
Following a Government review of the Draft PPM, the CM shall incorporate
Government comments, and issue a final PPM within 10 days of receipt of
Government comments. The preparation of the PPM and subsequent updates
are included in the Standard Services -- Core Team. Throughout the life
of the project (or CM period of performance) the PPM shall be updated
and kept current. PPM and its content shall be confidential between the
Government and the CM.

\(b\) **Contents**. The PPM must be detailed and fully describe the
program and requirements for executing the work planned for entire
project, and the participating organizations. To achieve desirable
uniformity in preparation and use, the plan must include all of the
following sections:

1)  Budget and systems to monitor and control costs

2)  Quality Assurance Program

3)  Schedule preparation, updates, monitoring and plans for pro-active
    management and minimization of anticipated delays

4)  Detailed and specific systems, methods and procedures

5)  Functional responsibilities and authority levels and limits

6)  Procedures for contractor coordination

7)  Safety programs

8)  Various check (or verification) lists

9)  Scheduled meetings, types and frequencies

10) Sample forms

11) Procedures for procurement

12) Procedures for monitoring construction

13) Correspondence, RFI's, submittals, change-orders distribution
    matrix.

14) Procedures in case of an emergency (caused by the project and/or
    caused by circumstances outside the project.

**C.12 INFORMATION MANAGEMENT** **SYSTEM (MIS)**

\(a\) The CM must manipulate data and data bases as specified herein. In
turn, information may be delivered to the CM in electronic format. MIS
needs to address status and forecast in the context of the PMP, be used
as a basis of problem and variance management including identification,
evaluation and management, address information needs, data sources and
control elements for quality, cost and schedule control, be able to
accept continuous data input and be an efficient communication tool for
all stakeholders. As a minimum, the MIS shall include the following:

1)  General correspondence

2)  RFI's

3)  Periodic reports of performance for various activities

4)  Schedule of drawings, specifications and other construction
    documents

5)  Submittals

6)  Transmittals

7)  Change orders (including requests, evaluations, estimates, records
    of negotiation)

8)  Weather information

9)  Contract actions and issues

10) Material control

11) Meeting minutes and sign up sheets

12) Records of telephone conversations

13) Record of oral instructions (if any), field instructions and formal
    directives

14) Record of controlled inspections

15) Record of nonconforming work

16) Scheduling records

17) Progress and other project photos and videos

18) Issues listing with all supporting facts and evidence

19) Progress reports and rercords

\(b\) For each employee located full time at the site, the CM shall
provide its own ADP hardware/computer equipment and software to fully
satisfy all operational requirements of the contract. All associated
costs must be included in the established pricing for this contract as
no reimbursement is authorized for such items. The CM's computer
software must be compatible with software used by the Government
including latest version of Windows, MS Office Professional, MS Project,
Primavera, and Photoshop.

**C.13 PROGRESS REPORTS AND RECORDS**

\(a\) Keep accurate and detailed computerized/written records of
progress on the project during all stages. Maintain frequent contacts by
telephone, site visits, meetings, etc., with all parties involved in the
project and file weekly hard copy/written progress reports. Reports
shall include information concerning the work of the AE and other
contractors, initiatives taken by the CM to preclude delays, percentages
of completion, number and amounts of modifications and claims, analyses
of the schedule, and other analyses necessary to compare actual
performance with planned performance. The CM must use any applicable GSA
forms and standard GSA procedures.

\(b\) Provide computer generated progress schedules, with monthly
updates reflecting actual progress of the project against previously
projected progress, for all Project Phases.

\(c\) Monitor and enter all construction Change Orders as issued by the
CO and COR on the CPM data files. Analyze the effects of all Change
Orders entailing time delays and their impacts on the construction
schedules. Make periodic reports when and as required by the COR. These
reports must include the compatible CPM schedule, all Change Orders
issued to that point in time, and narratives addressing cause and effect
relationships.

**C.14 CONSTRUCTION SITE OFFICE FACILITIES**

\(a\) **Field Office Facilities** **for CM own use**. The CM will
provide and maintain adequate site office space with basic utilities
(heat, air conditioning, water, electricity, rest-room facilities) for
the CM and GSA project team. The office will house the CM on-site staff
during the CM's contract performance. The field office shall include
furniture, file cabinets, tables, chairs, equipment, facsimile machine,
digital cameras, video cameras, TV, VCR, supplies, and physical security
for its facilities. All equipment furnished by the CM (including
equipment furnished for the use by the Government) must include
maintenance service contracts and all supplies. The CM shall be
responsible for regular cleaning of the office. The office can be in
construction trailers or in a leased facility within half a mile of the
furthest construction area. In addition to adequate space for CM
personnel and filing, there shall be a furnished conference area for 20
people. The Government will not be responsible for any losses of items
from such facilities. Upon completion of work the CM shall be
responsible for the immediate removal of any temporary facilities,
equipment, and any related furnishings, and for cleaning and restoration
of the site/location.

> **NOTE:** ADP hardware and software required of the CM must be
> provided in accordance with Section B.

\(b\) **Field Office Facilities for Government use.** The CM shall
provide, within its site office, a private and secure (with lockable
door) space (minimum 260 square feet) for use by two government
officials. The space shall have windows, window coverings such as
mini-blinds, shall be carpeted with good quality commercial product and
shall have good quality lighting with a minimum of 50 foot candle level
at 30 inch above floor height. Climatic controls shall include heating,
and air-conditioning with controls independent from other areas. CM
shall provide for Government use, the following furnishings and
equipment:

\(1\) Furniture

  ----- -----------------------------------------------------------------
        2 desks (42" x 60"), with return, laminate or wood top, single
        pedestal at the desk and pedestal at the return, with lockable
        drawers including center drawer.

        2 desk chairs with arms, height adjustment swivel tilt control, 5
        span base with easy rolling casters.

        2 side chairs with arms

        1 Drafting stool with built in foot rest, pneumatic height
        adjustment

        3 Letter size, 4 drawer lateral file cabinets, full suspension
        lockable drawers, laminate top, include 600 hanging folders.

        1 Plan table, 37" x 72" with adjustable top and task lighting
        (can be shared if GSA and CM offices are in the same space).

        1 Mobile (on rollers) stand (vertical filing system for drawings)
        adjustable height for sheets up to 54", 27" wide, 42" clamp
        length, free standing (can be shared if GSA and CM offices are in
        the same space).

        2 Bookshelfs, 36" wide, 3 shelves high, with laminate top.

        1 Printer/fax table

        1 Coat rack.

        1 Storage cabinet, lockable, for office supplies.
  ----- -----------------------------------------------------------------

\(2\) Telephones and equipment:

  ----- -----------------------------------------------------------------
        2 digital cordless (2.4 Gh) telephones, including dedicated
        private local service number for the duration of the project. The
        telephones shall have speaker, hold and 25 number speed dialing.
        The phones shall be connected to a digital voice mail and will be
        part of a system capable of being answered by the CM secretary.
        (Any long distance charges, for calls made by the Government
        employees, will be paid for by the Government to the CM,
        providing CM can furnish proper documentation as determined by
        CO.

        1 Fax machine with dedicated private local service. (Long
        distance charges, if any, will be paid for by the Government to
        the CM.) The Fax machine will use plain paper; have a speed dial
        and a 50 page memory.

        
  ----- -----------------------------------------------------------------

\(3\) Other equipment:

  ----- -----------------------------------------------------------------
        

        1 Color Laser Printer

        1 Color photocopy machine with enlargement, reduction, sorting
        and collating capability and capable of copying on paper up to
        11" x 17". If the office space for the Government use is in the
        same location as the CM office, the photocopy machine can be
        shared. If the GSA office is located away from the CM office, the
        copier shall be provided for GSA's exclusive use in the GSA
        location.

        
  ----- -----------------------------------------------------------------

# C.15 RECORDS OF SERVICES PROVIDED {#c.15-records-of-services-provided .unnumbered}

(a). **Registration Logs:** The CM shall maintain registration logs at
the job site.

> \(1\) All CM employees, and the CM\'s consultants and subcontractors,
> shall sign the logs when reporting to and leaving the site.
>
> \(2\) All logs shall be clearly legible and show services provided
> (e.g. review concepts, inspect foundation steel, meet with AE to
> discuss availability of stonework, etc.), location(s) where the
> services were provided, the names and positions of CM personnel
> providing the services, and the number of hours each person spent on
> performing the services. The originals of these logs will be retained
> by the CM. Copies of monthly logs must be sent along with progress
> payment requests to the COR in support of the invoice in accordance
> with FAR 52.232-25. Payment requests will not be considered unless
> accompanied by the logs.

\(3\) Logs will be available for inspections by the Government at all
times.

\(b\) **Status Information**: The CM will keep Government and AE
representatives fully apprised of project activities, schedules, and any
issues relative to work in progress.

**C.16 CONTRACTOR PERSONNEL STAFFING AND ASSIGNMENTS**

\(a\) **Assignments**. The CM agrees to provide office support
(secretarial and/or clerical, administrative) , technical, and
professional personnel as required herein and as negotiated and agreed
upon for performing work specified during the duration of the CM
contract. The CM must provide a dedicated, stable, and technically
qualified staff to maintain continuity in the level of services. The
people named in the proposal shall actually perform the contract;
requests for substitutions in the original staffing proposed, evaluated,
and accepted are undesirable and will be stringently reviewed.
Substitutions are not permitted unless authorized in advance and in
writing by the Contracting Officer (CO).

\(b\) **Staffing.** Before performance of any contract work, the CM must
provide the most appropriately qualified members of its staff. The CM is
required to submit for administrative approval by the COR listings of
the project team members by names, organizations, and roles along with
their resumes, if not provided in the CM's proposal.

\(c\) **Subcontractors and Consultants.** Substitutions of subcontracted
or consultant firms included in the proposal are subject to the written
approval of the CO. This contract must be modified, via a formal
contract modification, before a follow‑on firm commences work. Changes
in individuals employed by these firms will be approved administratively
by letter between the COR and CM.

**C.17 ACCEPTANCE AND QUALIFICATIONS**

\(a\) **Acceptance:** In the event that any of the personnel/consultants
named are unable to perform because of death, illness, resignation from
the CM\'s employ, dissolution of agreement, or other reasons, the CM
shall promptly submit to the COR detailed written explanations of the
circumstances necessitating the proposed substitutions, complete resumes
for the proposed substitutes, and any other information deemed pertinent
to approvals of substitutions. No substitutions shall be made without
the prior written approval of the Government. No increases in contract
pricing will be allowed when substitutions are authorized by the
Government.

\(b\) **Removal**: The COR shall have the right to effect removals of
any CM employees at any time during the life of this contract, if those
employees are deemed by the COR not to possess the proper level of
competence, abilities, energy or pro-active performance, or who are
otherwise found to be unsuitable for work required under this contract.
In such cases, the CM must promptly submit the names, complete resumes
for the proposed substitutes, and any other information pertinent to
approvals of substitutions.

\(c\) **Further Documentation**: The COR is authorized to require that
the CM provide further evidence and/or demonstration of abilities and/or
suitability for their intended positions. This may include additional
work examples and/or other evidence, oral interviews and/or testing,
and/or other appropriate means.

**C.18 SPECIAL PERSONNEL QUALIFICATIONS**: Personnel possessing unique
technical specialties may be required for supplementary services related
to the scope of regular services. Such personnel shall have
qualifications as required and approved by the COR which are appropriate
to the nature of the services that will be provided.

**C.19 FAILURE TO PROVIDE QUALIFIED PERSONNEL**: Repeated failure or
excessive delays by the CM to provide qualified personnel, who meet the
stated requirements, may be deemed sufficient reason by the COR to
recommend termination for default to the Contracting Officer for work
under this contract.

**C.20 ORIENTATION OF PERSONNEL**: The CM may be required to send its
**key** personnel to the GSA Regional Office for up to
**[2]{.underline}** working days of orientation in Government policies
and procedures, as required, by the COR. Subsequent to GSA orientation,
the CM is responsible for providing instructions to other team members
working under this contract, and to ensure that all project personnel
are aware of applicable Government regulations, policies, procedures,
and uses of forms affecting the conduct of their work. Orientation must
be initiated and arranged for by the CM immediately after contract
award.

**C.21 SECURITY CLEARANCES**: Not required for the performance of this
contract.

**C.22 PRE-DESIGN PHASE SERVICES** (including portions of pre-design for
the "design-build" project.)**:** Core team members shall perform
Pre-Design Phase Services. The services shall consist of:

(a) Project organization

(b) Preparation of Project Management Plan

(c) Preparation of Project Procedures Manual

(d) Conducting pre-design meetings

(e) Coordinating ongoing pre-design work such as master plans, design
    intent drawings, concept design (for "design build" project)
    studies, analysis, etc. This work is being performed by contractors
    procured by GSA ahead of design phase services.

(f) Assistance with preparation of A/E scope of work,

(g) Establishing management information system

**C.23 DESIGN PROCUREMENT SERVICES** (including portions of design-build
procurement dealing with design)**:** Core team members shall perform
Design Procurement Phase Services. The services shall consist of:

(a) Assistance with preparation of A/E scope of work,

(b) Preparation of Independent Government Estimate (IGE) for A/E
    Services

(c) Review of A/E cost proposals and preparation of pre-negotiation
    objective memorandum

(d) Assistance with A/E negotiation

(e) Preparation of price negotiations memorandum

(f) Obtaining funds validations for A/E contract

(g) Assistance with issuance of the A/E contract

**C.24 DESIGN PHASE SERVICES** (including portions of "design-build"
project dealing with design)**:** Core team members shall perform Design
Phase Services. The services shall consist of:

(a) Conducting pre-design conference

(b) Coordinating and arranging for Value Engineering Analysis at
    preliminary design stage.

(c) Participating in Value Engineering workshops

(d) Participating in Partnering sessions.

(e) Design document review at various stages of completion

(f) Coordination of reviews with GSA (Senior experts and others
    including elevators, fire protection and environmental, concessions,
    historical preservation, etc.) and courts personnel.

(g) Document distribution

(h) Assistance with preparation of A/E contract modifications including
    requesting proposals, preparing IGE, analyzing proposals and
    preparing pre-negotiation memorandum, assisting with negotiations,
    obtaining funds validation and preparing modifications for CO
    signature

(i) Preparing general conditions for inclusion into A/E specifications.

(j) Monitoring project funding and cost control and evaluating estimated
    construction costs throughout the design process

(k) Scheduling and conducting meetings

(l) Time control

(m) Coordinating and consulting with various entities such as NCPC, Fine
    Arts, D.C. Historical preservation Officer, D.C. Courts, U.S
    Marshall Service, Federal Protective Service, D.C. permits and
    inspections, other adjacent projects, etc.

**C.25 CONSTRUCTION PROCUREMENT PHASE SERVICES**: (including portions of
design-build procurement dealing with construction)**:** Core team
members shall perform Construction Procurement Phase Services. The
services shall consist of:

(a) Preparing IGE based on documents used for obtaining proposals.

(b) Preparing adjustments to IGE to reflect addenda.

(c) Compiling documents and distributing them to interested parties as
    authorized by C.O.

(d) Conducting (with A/E assistance) pre-proposal conference and site
    visit with pre planned and scripted descriptions and pre-determined
    stops along the site visit.

(e) Receiving questions and inquiries from interested offerrors and
    researching and obtaining answers to the questions.

(f) Keeping detailed log of all questions and status of replies

(g) Compiling replies to questions and assisting with issuance of
    addenda

(h) Assisting CO with receipt of proposals

(i) Assisting CO with evaluation of proposals

(j) Assisting CO with negotiations with short listed contractors

(k) Assisting CO with issuance of the contract

**NOTE:** When procurement services are required, employees of the CM
who are involved may be deemed Procurement Officials. As such, they will
be subject to the execution of the certifications required by the
provisions of Section 27 of the Federal Procurement Policy Act (41 USC
423). The CO must be consulted in advance with respect to these
statutory requirements.

**C.26 CONSTRUCTION PHASE SERVICES.** Construction Phase Services shall
be performed by Core Team members shall perform Post Construction Phase
Services. The CM is required to operate in both anticipatory and
pro-active modes; the CM must take the initiative, act in advance to
generate activity, and follow‑up so that construction is started and
completed as early as possible. The CM must use any applicable GSA forms
and procedures as instructed by the COR. The services shall consist of:

(a) Set up logically organized and indexed job files and working folders
    for a complete record keeping system to be used for the project.
    Record all incoming and outgoing communications. Maintain a detailed
    daily diary and a running log of all events affecting project
    activities and progress; provide copies as instructed by the COR.
    File content and documentation must be satisfactory to the COR.

(b) The CM must use log books to record all daily activities and events.
    The CM is required to enforce the daily use and maintenance of all
    record logs.

(c) Monitor all construction activities scheduled, with emphasis on
    milestones, phasing/sequencing, submittals, efficient and balanced
    work flow, major tests, and any unique requirements needing special
    scheduling or tracking. Inform the COR on the progress of
    construction work and any activities that affect ABMC.

(d) Maintain logs for registering receipt of required submittals,
    posting dates received and actions taken. Monitor the submittal
    process to ensure timely submissions, approvals of shop drawings,
    approvals of samples of materials, and other submittals, and
    maintain logs of both authorized and disapproved Change Orders as
    instructed by the COR. Notify, in writing, the parties delaying any
    submittals.

(e) Maintain current at the site or as instructed by the COR records on
    all contracts, including but not limited to, correspondence issued
    and received; documents related to project plans, samples,
    requisitions, materials, equipment; change orders; inspections;
    claims; and any others deemed pertinent.

(f) Participate in all "Partnering" workshops, sessions, etc. conducted
    in relation to the project.

(g) Coordinate with any GSA Testing Service Contractor(s).

(h) Prepare correspondence as necessary to respond to contractor(s),
    clients; answer questions which arise requiring clarification
    (including construction contractor initiated RFI's); confirm project
    matters, etc. Documentation of all actions taken and decisions made
    during the course of a project is essential to build an accurate
    project history for future reference.

(i) Recommend reviews of particular drawings and/or sketches as needed
    for clarifications or changes.

(j) Assist in handling disputed project issues. Provide input for
    preparation of Government position, prepare related correspondence,
    and, when required, draft final decision letters denying
    contractor's position which initiates the formal claim/dispute
    process.

(k) As‑Built Drawings. Maintain at the job site a current marked set of
    working drawing prints and specifications (obtained from the
    Government), indicating thereon all changes and deviations from
    original construction contract documents. Check these marked prints
    against those maintained by the construction contractor as changes
    occur: reconcile any differences. Upon completion of construction,
    deliver the marked set of documents and drawings to the AE. When
    CADD generated, these must be in a format that is compatible with
    the system used by the Government.

(l) Maintain listings of observed defects and omissions. Provide copies
    of the initial listing to the construction contractor(s) and the
    COR. Whenever changes are made to the listing, provide copies of
    those changes to the construction contractor(s) and the COR. Make
    recommendations to the COR relative to phased occupancy and/or final
    inspection and acceptance of the facility.

(m) Monitor and inspect the construction contractor\'s compliance with
    current safety regulations, standards, the project safety plan, and
    report any noncompliance to the COR. Immediately notify the
    Government when any life threatening conditions are observed, and
    provide assistance as necessary to remedy such situations. Prepare
    and process any accident and fire reports as instructed by the COR.

(n) Maintain site records on the construction contractor\'s compliance
    with labor standards.

(o) Labor Standards Monitoring. The CM must monitor compliance with the
    labor standards requirements of the construction contract(s). The CM
    will interview a minimum of two employees per month per contract,
    either general contractor or subcontractor(s) employees, to verify
    proper classifications and wage rates, and check the posting of the
    current effective wage rate decision at the site, as required in
    regulations issued by the Department of Labor implementing
    construction labor standards (29 CFR Part 5). The CM will observe
    and report to the COR any disproportionate ratio/number of laborers,
    helpers, trainees and apprentices to journeymen. The CM must verify
    that apprentices are enrolled in a bona fide apprentice program. The
    CM will review all construction contractor payrolls after receipt
    from the construction contractor(s). The CM will be responsible for
    preparing cover letters and GSA Forms 2017 and 1995 informing
    contractors of violations and corrective actions to be taken; these
    will be signed by the COR. The CM must maintain a suspense system on
    all violations reported, and follow‑up as necessary and/or as
    required by the Government until every violation is resolved.

\(p\) Review and verify all requests for payments submitted by the
construction contractor(s). **[In all cases]{.underline}**, submit
recommendations concerning approvals to the COR within [3]{.underline}
[calendar]{.underline} days of dates payment requests are received.

> \(1\) The CM\'s reviews of all payment requests will be based on the
> construction contractor\'s itemized schedule of values for the
> project.
>
> \(2\) As part of the payment review process, conduct monthly meetings
> with the construction contractor(s) to reach agreement on requisition
> amounts, before receiving requests for payments. The agreed upon
> dollar amounts will be based on correct materials delivered and/or in
> secured storage on or off site, proper materials installed, and
> percentage of work satisfactorily completed and in place. The CM must
> physically verify all of these prerequisites before recommending
> approvals of payment requests.
>
> \(3\) Recommendations must be based on subparagraphs (a) and (b)
> above. The CM will prepare typed vouchers reflecting resolved
> recommendations on Standard Forms (SF)‑1034, GSA Forms 184, 184A, and
> 184B, other forms as instructed by the COR, any related/supporting
> documentation, and submit them to the COR. CM shall hand deliver all
> pay requests for all required signatures and shall hand deliver signed
> pay request to the CO for processing.

\(q\) Review and verify all certified payrolls/payment vouchers
submitted by the construction contractor(s) in accordance with
Davis‑Bacon Act requirements. In all cases, review, verify, and report
the results to the COR within 3 calendar days.

\(r\) Schedule and conduct progress meetings, weekly or as instructed by
the COR, with all concerned parties to review the project, discuss
problems, and resolve issues as necessary.

\(s\) Arrange for and participate in all construction related
conferences. The CM will take minutes of all meetings; the format and
content must be acceptable to the COR. Minutes must include the meeting
date and time; agenda; meeting location; list of participants with their
affiliations, addresses, and telephone numbers; be fully descriptive of
issues, problems, and decisions made; and action items with names of
responsible parties and handout materials, unless the materials are part
of a formal submission. The CM will provide complete copies of all
minutes to the Project Executive (hand deliver), COR and all attendees
within [1]{.underline} working day. All challenges to the minutes will
be reflected in revised versions, with distribution to everyone who
received the previous account.

\(t\) The CM will submit daily, weekly, and monthly reports addressing
all project operations, and prepare any special reports and/or exhibits
as required by the COR.

\(u\) Monitor the design and construction clarification process, and
when appropriate remind the AE and other parties involved of the need
for timely actions. Maintain logs of all clarifications requested.
Provide written responses to contractor questions and/or firms
requesting design clarifications. The CM must make all parties aware of
responses given to information requests, and confirm the agreement of
all parties on the contract interpretation. Any written communications
that should or must be signed by the Government will normally be
prepared for the signature of the COR.

\(v\) Inspect the installation of materials and/or workmanship in
accordance with GSA policies and procedures, and assure compliance with
all construction contract specifications and all other project
requirements. All CM manpower assignments for construction inspection
must be coordinated with the COR prior to performance. Where defects may
be addressed by ensuing work, the CM will immediately arrange for
additional reviews by the Government before the construction work
proceeds.

\(w\) Inspect work performed by the contractor(s) for conformity with
the requirements of the construction contract. Prepare progress and
completion inspection reports. Maintain daily logs on corrections
required and their status. Inspect and report all qualitative and
quantitative differences between construction contract deliverables
ordered and received. At the minimum, the CM must compare construction
deliverables received to approved plans and specifications together with
the construction contractor(s) schedules of values and requisitions. In
addition, the Government may provide site inspection personnel who will
furnish inspection reports, and advise on content and procedures. The CM
must follow‑up on all corrections of deficiencies noted by CM and GSA
personnel. Immediately notify the COR in writing if the construction
contractor(s) fail to promptly correct deficient work and/or
deliverables.

\(x\) Recommend rejections of materials and/or workmanship not
conforming to contract/project requirements. Provide written reports
supporting any such rejections as instructed by the COR. When
differences of interpretation are encountered, document the facts as
obtained from all parties involved, and report them to the COR.

\(y\) The CM will prepare completely all Change Order packages for the
signature of the CO or COR, and handle all related processing. (Includes
estimating, participation in negotiations, etc.)

\(z\) The CM shall monitor the project proactively to identify or warn
the COR of contractor or government caused delays or any claim
situation. Recommend solutions for recovery from such actions. Assist
the government in claim avoidance.

(aa) Preparing for Government issuance all substantial completion
letters

(ab) The CM shall, in anticipatory mode dealing with future claims,
requests for equitable adjustments and requests for CO final decision,
establish and maintain complete records of all contentious issues on the
project. The records shall duplicate information stored in other places
and shall be full and complete.

**C.27 POST CONSTRUCTION PHASE SERVICES:** Post Construction Phase
Services shall be performed by Core team members shall perform Post
Construction Phase Services. The services shall consist of:

(a) Prepare all documents that will be required for project close-out at
    conclusion of each construction contract.

(b) Prepare and transmit documents connected with final payment

(c) Organize O&M manuals and transmit to DC Courts

(d) Assemble record drawings and transmit to DC Courts

(e) Assist with initial phases of operations and maintenance of the
    facility

(f) Monitor, resolve and complete all outstanding design, construction
    and tenant issues

(g) Implement project close-out

**C28 Additional Supplementing Services.** Modifications under the
"Change" Clause will be issued for these requirements as needed:

\(a\) Perform surveys of the project site when required:

> \(1\) Using subcontract or other resources, obtain and submit to the
> Government accurate/dimensioned records, in duplicate, of
> infrastructure data; building and approach lines; foundation data;
> elevations at bottoms of footings; superstructure data; floor levels;
> and approaches made as work progresses. Records must be certified by a
> registered architect or engineer as appropriate.
>
> \(2\) Upon completion of construction, obtain accurately dimensioned
> drawings showing locations and elevations of utility lines installed
> outside building lines. Include locations of valves, connections,
> changes in direction and other details. Points where utility lines
> emerge from the buildings must be located from building corners;
> points where utility lines leave the property must be located from lot
> monuments.
>
> \(3\) Drawings will be of the specified types, sizes, finishes,
> accurately scaled, and/or otherwise prepared as required by the
> COR/PO; the use of CADD may be required. Smear proof and waterproof
> must be used, unless otherwise directed by the COR/PO. Properly
> prepared drawings (scaled at 100%), and the CADD diskettes, if CADD is
> used, will be delivered to and become the property of the Government.

\(b\) Provide reimbursable drafting/ CADD services when required for
miscellaneous project drawings, with CADD support in a format compatible
with the system used by the Government.

\(c\) Perform reviews of shop drawings as instructed by the COR based on
submissions provided by the AE/COR/Government.

\(d\) Progress and Final Photography (per Construction Phase). All
photographs and/or video tapes must be taken by a competent professional
photographer experienced in architectural photography; all will become
the property of the Government upon delivery to and acceptance by the
COR. Label each photograph/ video tape with a description including at
least the following information: Identity of photographed contractor;
Type of photograph (progress, special (indicate purpose), final); The
date taken; Name and location of building; What was photographed and
from where taken; Identities of the CM and the photographer. For each
building or structure under contract, the CM must provide:

> \(1\) Monthly. A total of ten separate shots showing interior and
> exterior views in color each month of progress photographs in sharp
> focus, approximately 8x10 inches, mounted on 8-1/2xll ‑inch hardboard.
> Photographs will be taken on the first working day of each month,
> weather permitting, whether or not any work was done during the
> preceding month. Take the photographs from points selected by the COR,
> deliver [two sets and the negatives]{.underline} to the COR, and
> retain one set at the site office for a total of three sets per month.
>
> \(2\) Final. Final color photographs, reproduced in duplicate, when
> the project is complete, taken on a bright, sunny day. They must be
> produced with such artistic skill as to be suitable, as determined by
> the COR, for exhibition and reproduction. Deliver [two sets and the
> negatives]{.underline} of all photographs to the COR, and retain one
> set at the site office for a total of [three sets]{.underline}.
>
> \(i\) Take exterior photographs from two points of view, one showing
> the entire front elevation and one side; the other showing the entire
> rear elevation and remaining side. The front elevation must appear
> approximately three times the width of the side. For buildings with
> courtyards or atriums, take additional photographs from two points of
> view within the courtyards or atriums, each showing two sides. A total
> of eight final exterior photographs, reproduced in triplicate, is
> required from points of view selected by the COR.
>
> \(ii\) Take a total of [ten]{.underline} interior photographs,
> reproduced in triplicate, from points of view selected by the COR.
>
> \(iii\) Mechanical and Electrical Equipment. Take [ten]{.underline}
> final color photographs of mechanical and electrical equipment,
> reproduced in triplicate, and taken from points selected by the COR.

1.  Video Photography. Provide color video cassette tapes, with sound,
    of construction work in progress, narrated to describe what is being
    seen. When and as required by the COR, [a minimum of one 10 minute
    taped presentation per week]{.underline} will be forwarded to the
    Government. Individual taped presentations will be consolidated into
    master tapes which must be maintained at the site or as instructed
    by the COR. The sequencing of all video tapes must be chronological
    and parallel the progress of physical work on the project; taping
    segments must reflect continuity in viewpoints of the various job
    areas so that progressive comparisons can be made by the Government.

\(e\) Perform professional, technical and/or administrative services
that may be requested by the Government .

**C.29 CLAIMS SERVICES.** The CM must perform Claims Services when and
as required by the Government. Claims services will be obtained with a
modification prepared using the extended contract Man Hour Rates.
Services for which pricing has not been established will be procured
under the "Changes" clause. Throughout performance under this contract,
the CM must take the initiative and act to mitigate circumstances that
could lead to claims, resolve conflicts promptly, and keep the
Government advised of any potential disputes. A claim does not arise
solely upon the occurrence of a dispute or controversy. For definition
purposes, Claims Services apply to handling disputed matters once a
contractor has made written demand for payment or other relief under the
contract and submitted it to the Contracting Officer for decision in
accordance with the Disputes Act of 1978. In relation to Claims
Services, the CM will review disputes and claims from the A‑E and/or
construction contractor(s) and render all assistance that the Government
may require, including, but not limited to the following:

(a) Furnishing reports with supporting information necessary to resolve
    disputes or defend against the claims.

(b) Preparation and assembly of appeal files.

(c) Participation in meetings or negotiations with claimants.

(d) Appearance in legal proceedings.

(e) Preparation of cost estimates for use in claims negotiations.

(f) Preparation of risk assessments/analyses relative to claim
    exposures.

(g) Preparation of findings of fact and any other documentation required
    by the Government.

**C.30 SUBCONTRACTING.** All such work must be authorized in advance by
the Government under the \"Changes\" clause. When a subcontract is
requested by the Government, the CM normally will obtain competitive
bids/offers (minimum of 3). The CM must prepare all solicitation
documents, the Statements of Work with performance requirements, the
cost estimates, price negotiation memorandums, and other documents as
required by the COR. Based on the quotes received, fair and reasonable
fixed prices will be negotiated with the CM for having the requirements
subcontracted. In addition, the negotiated fixed prices will include an
itemized administrative fee for procuring, awarding, and administering
each subcontract. This administrative fee is negotiable and may vary
according to the nature, extent, and complexity of the work involved,
but in no case may it exceed 3 percent of the subcontract award amount.
Additional mark‑up for overhead and profit will not be authorized for
these transactions.

**C.31 ADDITIONAL SERVICES.** When required to support work being
performed under any of the major Project Phases, the Government may
authorize Additional Services such as those listed below. All such work
must be authorized in advance by the Government. Mark‑up for overhead
and profit will not be authorized for these transactions, except for
services procured under the \"Changes\" clause for which pricing has not
been established. When appropriate, such work will be required under the
\"Changes\" Clause of this contract (new disciplines and work which are
not itemized and priced in Part I, Section-B).

(a) Special consultant or special inspection services, such as
    assessments of hazardous materials, an Industrial Hygienist to
    monitor removal of hazardous material, a historic preservation
    consultant to review historically significant matters related to the
    project, etc.

(b) Unique services provided within six months after final settlement of
    the construction contract with the exception of Claims Services.

(c) Special studies and/or updates to prior studies.

(d) Other specialized services as may be requested by the COR, such as
    updates to master or environmental plans, interior space planning,
    existing site surveys, site models, etc.

(e) Tenant relocation and moving services at facilities other than those
    addressed by the project scope.

(f) Photographic records beyond the normal scope of presentation and
    inspection services required.

(g) Coordination of tenant moves.

(h) Expertise as required in unusual situations from specialty
    disciplines, such as expert testimony for hearings, etc.

(i) Certification services of trade societies, institutes,
    organizations, etc.

(j) Provision of special plant facilities and equipment such as:
    trailers, unusual testing apparatuses, etc.

(k) Construction phasing plans and schedules encompassing relocation of
    building occupants at facilities other than those addressed by this
    contract, i.e., moves into/out of temporary space, and into/out of
    new/renovated space. Development of these plans will require close
    coordination with the AE and involved GSA offices.

(l) Occupancy planning and coordination, the CM must accomplish and/or
    provide for identifying, quantifying, and coordinating the
    activities necessary for relocating agency functions/departments
    among existing facilities including, but not limited to, the
    following:

> \(1\) Schedule and coordinate the integration of occupancy activities.
>
> \(2\) Identify construction and occupancy interfaces.
>
> \(3\) Estimate costs.
>
> \(4\) Provide timely alerts to agency representatives.
>
> \(5\) Take all appropriate actions to mitigate delays and costs.
>
> \(6\) Prepare and maintain master schedule(s) and updates.
>
> \(7\) Develop relocation procedures.
>
> \(8\) Develop inventory lists and provide for taking inventories.
>
> \(9\) Develop pre-move activities.
>
> \(10\) Assist in developing/processing/administering contracts for
> moving services for the project(s).
>
> \(11\) Coordinate and monitor moving activities.
>
> \(12\) Prepare and implement memoranda of understanding and
> interdepartmental/inter-agency agreements on occupancy activities.
>
> \(13\) Develop and prepare for Government reproduction such
> facility/building orientation manuals as instructed by COR. Issue
> these manuals when required.

**C.32 TESTING SERVICES.** When required to support work being performed
under any of the major Project Phases, the Government may authorize
Testing Services such as those listed below. All such work must be
authorized in advance by the Government. Mark‑up for overhead and profit
will not be authorized for these transactions, except for services
procured under the \"Changes\" clause for which pricing has not been
established. When appropriate, such work will be required under the
\"Changes\" Clause of this contract (new disciplines and work which are
not itemized and priced in Part I, Section-B).

(a) When and as applicable (consult the COR/CO), obtain and evaluate up
    to three bids/offers from qualified laboratories or firms, and make
    recommendations for awards to the COR.

(b) When obtained, all offers for testing services must be structured on
    a fixed unit price basis.

(c) Testing services will be coordinated with on‑going work at the site
    for efficient performance and so as not to delay work in progress.

(d) Requirements may include appropriate disciplines/labor categories
    and laboratory support as determined by the Government.

(e) Monitor all testing services, and immediately notify the COR in
    writing of any inadequate processes and/or materials not meeting
    construction requirements.

**C.33 MISCELLANEOUS SERVICES AND SUPPORT ITEMS.** The Government may
require the CM to either perform or subcontract for Miscellaneous Items
(as defined in Article-I) in support of services being performed within
the major Project Phases. Such work will be required under the
\"Changes\" Clause of this contract.

Miscellaneous services/items will be obtained by means of Blanket Change
Orders. All Blanket Change Orders must include a schedule of anticipated
line items, negotiated unit prices for each, a negotiated total
not-to-exceed price, and be approved only by the CO. The COR may place
written Work Orders against the Blanket Change Orders as requirements
arise. **ADP hardware shall not be procured under this contract for the
Government's title.**

**C.34 PERFORMANCE AND PAYMENT BONDS.** When authorized to perform
certain Miscellaneous Services and Support Items (MSSI) priced at
\$25,000 or more in the aggregate per order, the CM may be required
(under the Miller Act) to provide a Performance Bond (Standard Form 25)
and a Payment Bond (Standard Form 25A) covering the MSSI with good and
sufficient surety or sureties acceptable to the Government, on a
reimbursable basis, as determined solely by the CO. The penal sums of
the Performance and Payment Bonds shall be determined by the CO. When
required, the Performance and Payment Bonds shall be furnished by the CM
before performing MSSI. If any sureties on any bonds furnished in
connection with this contract become unacceptable to the Government, the
CM shall promptly furnish such additional security as required. This is
to protect the interests of the Government.

**C.35 BUY AMERICAN ACT.** The Buy American Act Construction Materials
clause (FAR 52.225‑5), included in Part II, Section-I, is applicable to
Miscellaneous Services and Support Items ordered under this contract.

**C.36 LABOR STANDARDS PROVISIONS (DAVIS BACON ACT).** The Labor
Standards provisions as set forth in Part II, Section-I, of this
contract are applicable to Miscellaneous Services and Support Items
ordered under this contract.

**C.37 DAVIS BACON WAGE RATE DECISION.** When the COR authorizes the CM
to provide any Miscellaneous Services and Support Items, he will provide
the CM with the current applicable wage rate decisions of the Secretary
of Labor, containing wage rates and fringe benefits for categories of
labor to be utilized in performing the specified work. The CM agrees to
be bound by such wage decisions, and if all or part of the Miscellaneous
Services and Support Items will be performed via subcontracts, to
include the wage rate decisions in each subcontract.

**C.38 CM PERSONNEL.** The CM must take the initiative establishing and
maintaining proper business like relations with representatives of the
construction contractor(s), with the GSA Buildings Manager(s) and
through the COR, with client agencies at the work site.

\(a\) The official dealings of the CM will be with prime contractors,
but not with subcontractors.

\(b\) CM personnel will not settle disputes or differences of opinion
between prime contractors and their subcontractors, or between
subcontractors.

\(c\) Where differences of opinion exist between CM personnel and
Government personnel, the differences will not be discussed in the
presence of prime contractors or their subcontractors.

\(d\) The CM shall not disseminate any information concerning the
project or any information that might be confidential, inflammatory, or
derogatory. All requests for information must immediately be forwarded
to the COR before being acted upon.

\(e\) The CM will not issue oral instructions to, or make any agreements
with, prime contractors or their representatives which affect the work
in material ways, or which may result in disputes and claims.

\(f\) The CM will not assume the responsibilities of the construction
contractor(s), particularly in areas of coordination of work to be
performed by subcontractors.

**C.39 GOVERNMENT RECORDS.** The CM and its subcontractors or
consultants shall not disclose any information or data that is
proprietary to the Government. All such information or data is reserved
exclusively for use between the Government and the CM Contractor,
including employees of the CM\'s firm. When deemed appropriate, the
Government may authorize the release of certain information or data
necessary for use by the CM in performance of contract work, and in such
cases specific written authorization must be given in advance. Such data
so released shall not be further disseminated and shall not be
considered released into the public domain. The CM must ensure that this
clause is included in all tiers of subcontracts.

**C.40 PROPRIETARY INFORMATION.** In the event that performance of any
work under this contract causes the CM to gain access to proprietary
and/or confidential information of other firms/ contractors, the CM is
required to immediately execute Technology Exchange Agreements with
those firms/contractors, in order to protect the information from
unauthorized use. The CM is required to refrain from using any such
information for any purposes other than for which it was furnished. The
CM must immediately provide the Contracting Officer with a copy of any
such agreements with original signatures affixed.

**C.41 PROTECTION AND CONTROL OF GOVERNMENT RECORDS AND PROPRIETARY
INFORMATION.**

The CM is required to develop and utilize procedures for custody,
use/handling, reproduction, preservation, storage, safeguarding, and
disposition of all documents and information of this nature. These
procedures must be designed and carried out so that there is no
unauthorized disclosure of such documents and information throughout the
course of contract performance.