**SEAT BASE**

**INSPECTION AND EVALUATION FORM**

**Purpose:**

The intent of this inspection and evaluation form is to provide the unit
a tool to help them monitor key elements of their SEAT operations. The
evaluation form incorporates visual inspections, one-on-one surveys with
agency and base personnel, commendations and recommendations.

The form covers the following aspects of SEAT operations:

-   SEAT Managers

-   Using Agency Responsibilities

-   Fixed Wing Base Operator

-   Pilot and Loader Responsibilities

> **Measurable Elements backed by Policy:**
>
> Key monitoring elements developed for each aspect listed above are
> backed by policy developed in the ISOG or the SEAT contracts. The
> policy reference section is listed by each of the monitoring elements
> to help with the evaluation process
>
> **Evaluators:**
>
> This is a great tool that can be used by a wide variety of evaluators:

-   A SEAT Coordinator (SECO) working in a geographical area.

-   Agency overhead using it to spot check their own SEAT program.

-   A SEAT Manager checking their operation, or used in an exit
    interview.

-   Members of an Aviation Inspection Team

**Trigger Points:**

Some of the more common trigger points for requesting this evaluation
form to be completed are:

> \- The SEAT operation is rapidly expanding and you need to make sure
> key

elements are still functioning properly.

-   SEATs are operating out of mobile bases with limited agency
    oversight.

-   The SEAT operation is experiencing frequent turn over with
    contractor personnel and SEAT Managers.

-   Multiple fires on a unit, aviation oversight being stretched thin.

**Routing:**

This evaluation form will be used by SECOs mobilized at the national
level. SECOs will send copies to the state of regional level aviation
managers as well as the National SEAT Program Manager.

The form can also be used at a local level by anyone involved in a SEAT
operation, and routed in-house to the appropriate level for review.

+-------------------------------------------------+--------------------+
| Evaluation Requested By:                        | Date:              |
|                                                 |                    |
| Name:                                           |                    |
+-------------------------------------------------+--------------------+
| Reason for Evaluation:                          |                    |
+-------------------------------------------------+--------------------+
| Evaluation Preformed By:                        | Date:              |
|                                                 |                    |
| Name:                                           |                    |
|                                                 |                    |
| Title:                                          |                    |
+-------------------------------------------------+--------------------+

  ---------------------------------- ------------------------------------
  SEAT Base Location:                Agency Operational Control:

  ---------------------------------- ------------------------------------

**Aircraft** Resources on Base:

+--------+------------------------+------------------------------------+
| SEAT   | Contractor             | Personnel                          |
+--------+------------------------+------------------------------------+
| T#     |                        | Pilot:                             |
|        |                        |                                    |
|        |                        | Loader:                            |
+--------+------------------------+------------------------------------+
| T#     |                        | Pilot:                             |
|        |                        |                                    |
|        |                        | Loader:                            |
+--------+------------------------+------------------------------------+
| T#     |                        | Pilot:                             |
|        |                        |                                    |
|        |                        | Loader:                            |
+--------+------------------------+------------------------------------+
| T#     |                        | Pilot:                             |
|        |                        |                                    |
|        |                        | Loader:                            |
+--------+------------------------+------------------------------------+
| T#     |                        | Pilot:                             |
|        |                        |                                    |
|        |                        | Loader:                            |
+--------+------------------------+------------------------------------+

**Overhead on Base:**

  ---------------------------- ------- ---------- -----------------------------
  Name of Agency:                      Name of    
                                       the        
                                       Aviation   
                                       Officer:   

  Name of Fixed Wing Base                         
  Operator (FBO):                                 

  Name                         Title              Agency

                                                  

                                                  

                                                  

                                                  

                                                  

                                                  

                                                  
  ---------------------------- ------- ---------- -----------------------------

**SEAT MANAGER POSITIONS REVIEW**

**Do all SEAT Managers have their agency qualification card (Red Card)
with them?**

*(Chapter 2, Section IV,* SEAT Manger: Qualifications Documentations)

  -------- --------------------------------------------------------------
  \[ \]    \[ \] No *(Supply names of the individuals who do not have the
  Yes      qualification card)*

  -------- --------------------------------------------------------------

**Are all SEAT Managers adhering to the ISOG dress code ?**

(Chapter 2, Section IV, F. SEAT Manager Dress Code)

  -------- --------------------------------------------------------------
  \[ \]    \[ \] No *(Identify the individuals names and reason why they
  Yes      are not meeting the requirements)*

  -------- --------------------------------------------------------------

**Do all SEAT Managers have the required guides, forms and reference
materials identified by the ISOG ?**

*(Chapter 2, Section IV, H. Mandatory Guides, Reference Material and
Forms)*

  -------- --------------------------------------------------------------
  \[ \]    \[ \] No *(Identify the individuals name and what type of
  Yes      reference material they are missing.)*

  -------- --------------------------------------------------------------

**Are the required ISOG forms with the current year being completed ?**

***(Chapter 2, Section IV, B. SEAT Manager Duties and
Responsibilities)***

  -------- --------------------------------------------------------------
  \[ \]    \[ \] No *(Identify the individuals names and reason why they
  Yes      are not meeting the requirements)*

  -------- --------------------------------------------------------------

***Do the SEAT Managers have all the required intelligence posted or
available at the SEAT base ?** (Chapter 3, Section IV, D. Required
Intelligence Posted at the SEAT Base)*

  -------- --------------------------------------------------------------
  \[ \]    \[ \] No *(Identify what items are missing at the base.)*
  Yes      

  -------- --------------------------------------------------------------

**What elements are being covered each day in the morning briefing ?**

*(Chapter 2, Section IV, B. SEAT Manager Duties and Responsibilities)*

+-----------------------------------------------------------------------+
| \[ \] Weather \[ \] Fire Updates \[ \] Frequency Updates \[ \]        |
| Situational Reports \[ \] TFR Information                             |
|                                                                       |
| Other Topics:                                                         |
+-----------------------------------------------------------------------+

**Are After Action Reviews (AAR) or de-briefings being conducted on the
base ?**

(Chapter 2, Section IV, B. SEAT Manager Duties and Responsibilities)

  -------- --------------------------------------------------------------
  \[ \]    Who generally participates in the debriefings ?
  Yes      

           How often do the AARs or debriefings take place on the base ?

  \[ \] No Have attempts been made by the SEAT Manger to facilitate AARs
           ?
  -------- --------------------------------------------------------------

**Are the SEAT Managers conducting SIMS during periods of low fire
activity ?**

(Chapter 2, Section IV, B. SEAT Manager Duties and Responsibilities)

  -------- --------------------------------------------------------------
  \[ \]    Who generally participates in the SIMS ?
  Yes      

           How often are training SIMs conducted ?

  \[ \] No Reason for not conducting SIMS ?
  -------- --------------------------------------------------------------

**USING AGENCY RESPONSIBILITIES**

*All question related to the using agencies responsibilities are
referenced in:*

*(Chapter 3, Section IV, C. Required Elements for All SEAT Bases)*

Did the agency provide the SEAT Manager with an initial briefing about
the SEAT base location and operational procedures ?

  -------- --------------------------------------------------------------
  \[ \]    Who provides the SEAT Managers with their initial briefing ?
  Yes      

  \[ \] No Reason for not providing the briefing ?
  -------- --------------------------------------------------------------

**What type of agreement has** been made by the agency to use the space
and facilities the SEAT base is located on.

+-----------------------------------------------------------------------+
| \[ \] No formal agreement in place.                                   |
|                                                                       |
| \[ \] Formal agreement in place.                                      |
|                                                                       |
| \[ \] MOU in place for use of the ramp and facilities.                |
|                                                                       |
| \[ \] Other:                                                          |
+-----------------------------------------------------------------------+

Has the agency identified any possible security concerns with the base ?

+-----------------------------------------------------------------------+
| \[ \] Agency has not performed an assessment of possible security     |
| concerns.                                                             |
|                                                                       |
| \[ \] Agency has performed an assessment of security concerns. Has no |
| concerns or issues.                                                   |
|                                                                       |
| \[ \] Agency has identified security concerns or issues and           |
| identified them to the SEAT Manager.                                  |
|                                                                       |
| \[ \] Other:                                                          |
+-----------------------------------------------------------------------+

**Is a crash rescue plan in place for the SEAT base ?**

  -------- --------------------------------------------------------------
  \[ \] No \[ \] Yes *(Describe the plan)*

  -------- --------------------------------------------------------------

**Is there an agency plan in place for a hazardous materials spill ?**

  -------- --------------------------------------------------------------
  \[ \] No \[ \] Yes *(Describe the plan)*

  -------- --------------------------------------------------------------

Does the agency have adequate facilities and logistical support in place
to ensure the welfare and safety of personnel assigned to the base ?

  -----------------------------------------------------------------------
  \[ \] Above Adequate \[ \] Adequate \[ \] Not Adequate *(see
  recommendation summaries)*

  -----------------------------------------------------------------------

**Has a jettison area been established for the SEAT base ?**

  -------- --------------------------------------------------------------
  \[ \] No \[ \] Yes *(Describe the area.)*

  -------- --------------------------------------------------------------

**Does the agency have VHF-AM radios available for the SEAT Managers to
monitor the RAMP frequency ?** \[ \] Yes \[ \] No

**What procedures are in place to provide the SEAT Managers the daily
intelligence they need to perform their morning briefing ?**

+-----------------------------------------------------------------------+
| Procedures:                                                           |
+-----------------------------------------------------------------------+
| What intelligence is provided to the SEAT Managers each day:          |
|                                                                       |
| \[ \] Weather \[ \] Sit Reports \[ \] TFR Information \[ \] Safecoms  |
| \[ \] Lightning Maps                                                  |
|                                                                       |
| Other                                                                 |
+-----------------------------------------------------------------------+

**FIXED WING BASE OPERATOR (FBO) REVIEW**

**How often do the SEAT Managers interface or communicate with the FBO
?**

(Chapter 2, Section IV, B. SEAT Manager Duties and Responsibilities)

  -----------------------------------------------------------------------

  -----------------------------------------------------------------------

**What best describes the working relationship with the FBO and the SEAT
base operations:**

+-----------------------------------------------------------------------+
| \[ \] Good communication and relationships between the FBO and SEAT   |
| Base.                                                                 |
|                                                                       |
| \[ \] Minor problems or concerns identified, but able to work         |
| together for resolutions.                                             |
|                                                                       |
| \[ \] Problems identified between the FBO and the SEAT base *(see     |
| recommendation summaries)*                                            |
+-----------------------------------------------------------------------+

**PILOT / LOADER REVIEW**

**How do the pilots feel about the quality of the initial briefing they
received from their SEAT Manager ?**

***(Chapter 2, Section IV, B. SEAT Manager Duties and
Responsibilities)***

+-----------------------------------------------------------------------+
| \[ \] Good briefing, felt well prepared to operate on the unit.       |
|                                                                       |
| \[ \] Adequate briefing, felt prepared to operate on the unit.        |
|                                                                       |
| \[ \] Inadequate briefing, not well prepared to operate on the unit   |
| *(see recommendation summaries)*                                      |
+-----------------------------------------------------------------------+

**How do the pilots feel about the quality of the daily morning briefing
?**

***(Chapter 2, Section IV, B. SEAT Manager Duties and
Responsibilities)***

+-----------------------------------------------------------------------+
| \[ \] Good briefing, felt well prepared to operate on the unit.       |
|                                                                       |
| \[ \] Adequate briefing, felt prepared to operate on the unit.        |
|                                                                       |
| \[ \] Inadequate briefing, not well prepared to operate on the unit   |
| *(see recommendation summaries)*                                      |
+-----------------------------------------------------------------------+

**What type of information is given on an aircraft dispatch ?**

(Chapter 3, Section I, Introduction)

+-----------------------------------------------------------------------+
| **What type of Aircraft Dispatch From is being used ?**               |
|                                                                       |
| \[ \] NFES #2657 Aircraft Dispatch Form \[ \] Customized Agency Form  |
+-----------------------------------------------------------------------+
| **What are the critical elements completed on the aircraft dispatch   |
| form ?**                                                              |
|                                                                       |
| \[ \] Lat / Long \[ \] Bearing / Distance \[ \] Elevation \[ \] Air   |
| Frequency / Contacts                                                  |
|                                                                       |
| \[ \] Ground Frequency / Contacts \[ \] Aerial Hazards \[ \] Other    |
| Aircraft                                                              |
|                                                                       |
| \[ \] Other:                                                          |
+-----------------------------------------------------------------------+
| Are the pilots receiving a mission briefing prior to departing the    |
| SEAT base ? \[ \] Yes \[ \] No                                        |
+-----------------------------------------------------------------------+

**What is the general feedback from the field on pilot performance ?**

***(Chapter 2, Section IV, B. SEAT Manager Duties and
Responsibilities)***

+-----------------------------------------------------------------------+
| \[ \] No feedback identified.                                         |
|                                                                       |
| \[ \] Feedback generally positive, SEAT pilots and ground personnel   |
| working well together.                                                |
|                                                                       |
| \[ \] Some minor problems identified between SEATs and ground         |
| personnel, working towards resolution.                                |
|                                                                       |
| \[ \] Feedback is not positive *(see recommendation summaries).*      |
+-----------------------------------------------------------------------+

**Are the loaders checking each batch of mixed retardant with a
refractometer ?**

**\[ \] Yes \[ \] No** *(Contract: B7.7.10 (Support /Service Vehicle
Requirements)*

**What is the overall appearance of the RAMP area ?**

***(Chapter 2, Section IV, B. SEAT Manager Duties and
Responsibilities)***

+-----------------------------------------------------------------------+
| \[ \] Well organized, loaders keep the area clean and free of FOD.    |
|                                                                       |
| \[ \] Generally in good shape, minor areas to improve.                |
|                                                                       |
| \[ \] Problems with the RAMP area *(see recommendation summaries).*   |
+-----------------------------------------------------------------------+

**COMMENDATION AND RECOMMENDATION SECTION**

**SEAT MANAGER POSTION REVIEW:**

  -----------------------------------------------------------------------
  **Commendations:** (Provide a brief narrative of any aspects related to
  the SEAT Managers that stand out and should be recognized as extra
  efforts or commitments while performing their duties.)

  **Recommendations:** (Provide a brief narrative of any aspect related
  to the SEAT Managers that can offer positive suggestions to help
  improve their operation.)
  -----------------------------------------------------------------------

**USING AGENCY RESPONSIBILITIES REVIEW**:

  -----------------------------------------------------------------------
  **Commendations:** (Provide a brief narrative of any aspects related to
  the involvement and commitment the using agency has with their SEAT
  program.)

  **Recommendations:** (Provide a brief narrative of any aspect related
  to helping the using agency improve their overall involvement with
  their SEAT program.)
  -----------------------------------------------------------------------

**FIXED WING BASE OPERATOR (FBO) REVIEW:**

  -----------------------------------------------------------------------
  **Commendations:** (Provide a brief narrative of any extra efforts that
  have been taken by individuals that is promoting good working
  relationships between the FBO and the SEAT operation.)

  **Recommendations:** (Provide a brief narrative of any recommendations
  that might help to continue good working relationships between the SEAT
  operation and the FBO.)
  -----------------------------------------------------------------------

**PILOT / LOADER REVIEW**:

  -----------------------------------------------------------------------
  **Commendations:** (Provide a brief narrative of any outstanding
  performance, coordination and involvement efforts demonstrated by
  contractor personnel with the SEAT operation.)

  **Recommendations:** (Provide a brief narrative of any recommendations
  that might help improve contractor performance and involvement with the
  SEAT operation.)
  -----------------------------------------------------------------------