Revision History

  ---------- ------------------------------ --------------- ----------------
  Change                                                    
  Record                                                    

  Version    Description of Change          Change\         Change\
  Number                                    Effective Date  Entered By

  Revision 1 Update to the June 2003 User   June 8, 2004    CSC
             Guide to address new                           
             functionality impacting users                  

  Revision 2 Revised to incorporate EPA     July 1, 2004    CSC
             changes provided to CSC on                     
             June 18, 2004                                  

  Revision 3 Revised to incorporate changes August 4, 2003  CSC
             to Section 1.1, Prepare                        
             R-NESHAPS Report                               
  ---------- ------------------------------ --------------- ----------------

Table of Contents

[**Section 1. Process Overview 1-1**](#process-overview)

[1.1 Step 1 - Prepare R-NESHAPS Report
1-1](#step-1---prepare-r-neshaps-report)

[1.2 Step 2 - Access CDX Secure Web Site
1-2](#step-2---access-cdx-secure-web-site)

[1.3 Step 3 - Activate CDX Account 1-2](#step-3---activate-cdx-account)

[1.4 Step 4 - Submit Digital Certificate Agreement
1-7](#step-4---submit-digital-certificate-agreement)

[1.5 Step 5 - Log On After Account Activation
1-8](#step-5---log-on-after-account-activation)

[1.6 Step 6 - Access RAD Submittal Form
1-9](#step-6---access-rad-submittal-form)

[1.7 Step 7 - Populate RAD Submittal Form
1-11](#step-7---populate-rad-submittal-form)

[1.8 Step 8 - Attach Sign and Send Zipped File
1-13](#step-8---attach-sign-and-send-zipped-file)

[1.9 Step 9 - Approver Process 1-15](#step-9---approver-process)

[1.10 Step 10 - Nomination 1-17](#step-10---nomination)

[1.11 Step 11 - Log Off of CDX 1-18](#step-11---log-off-of-cdx)

# Process Overview 

The process to submit your Radionuclide NESHAPS (R-NESHAPS) reports to
the U.S. Environmental Protection Agency (EPA) involves the following
steps:

1.  Prepare R-NESHAPS Report

2.  Access CDX Secure Web Site

3.  Activate CDX account

4.  Submit Digital Certificate Agreement

5.  Log on after account activation

6.  Access RAD submittal form

7.  Populate RAD submittal form

8.  Attach, sign, and send zipped file

9.  Approver Process

10. Nomination

11. Log off of CDX

## Step 1 - Prepare R-NESHAPS Report 

The process of preparing the R-NESHAPS report is independent of the
Central Data Exchange (CDX) process. You will prepare your report and
submit the paper report directly to the authorities you are required to
submit. You can also use this same report as electronic test files in
the format you are accustomed to using. You must compress your test
file(s) into a Zip file. Both the report files and the attachment files
must use the following file naming convention:

-   Up to the first four characters are the letter abbreviations of your
    facility name: Savannah River Site would be SRS.

-   The next four characters are the EPA region in which the facility is
    located: Region 4 would be r4.

-   The next two characters are the two-letter state abbreviation in
    which the state is located.

-   The next three characters indicate whether the submission is a
    report (rpt) or an attachment (att).

-   The last four characters are the year of the submission.

-   Keep the file extension the same as the application that created it,
    (i.e., wpd, pdf, doc).

The character groups are separated by an underscore.

An example file name: srs_r4_sc_rpt_2002.doc.

Zip the report and attachment files together and name the Zip file using
the following naming convention:

-   The first three characters are the program: RAD.

-   The next four characters are program specific: two-letter state
    abbreviation and submission number.

-   The last entry is the user ID for CDX registration.

An example file name: RADSC01CHAUDET123.zip.

Please note that if you try to submit the same file multiple times, you
will have to create new Zip files each time you submit.

## Step 2 - Access CDX Secure Web Site 

1.  You should have Internet Explorer (IE) 5.5 with 128-bit encryption.
    If you would like to download IE 5.5 or higher, go to the following
    Web site prior to accessing CDX:
    <http://www.microsoft.com/windows/ie/>.

```{=html}
<!-- -->
```
12. After you have confirmed or loaded the correct version, go to
    [http://cdx.epa.gov/preregistration](https://epacdxtest.lmi.org/GOVTREGISTRATION)
    through your Internet connection to complete the registration. CDX
    is a secure Web site that supports secure socket layer (SSL).
    Depending on the version of IE that you use, you may be prompted
    with this pop-up Security Alert message:

![](media/image5.wmf){width="3.23125in" height="2.5388888888888888in"}

13. Click on Yes to proceed to the CDX Registration page.

## Step 3 - Activate CDX Account 

1.  If you already have a CDX account, you should proceed to Step 5 -
    Log On After Account Activation.

```{=html}
<!-- -->
```
14. As a new user, you will receive an e-mail notifying you of being
    pre-registered in CDX for NESHAPS. The e-mail will instruct you to
    call the EPA CDX Help Desk for your Customer Retrieval Key (CRK).
    The e-mail will also contain the pre-registration URL
    (<https://cdx.epa.gov/SSL/CDX/govtpreregistration.asp>). Once you
    receive your CRK from the Help Desk, open a Web browser, and enter
    the pre-registration URL. This will take you to the CDX Registration
    page.

15. At the CDX Registration page, enter the CRK that appears in the
    e-mail sent to you by EPA in the text box, then click **Register**.
    The CRK is case sensitive; you will need to enter it in upper case
    letters. If you end the session before you complete registration, or
    if the session times out (which occurs if inactive for 20 minutes),
    please call the CDX Help Desk at 1.888.890.1995, or e-mail the Help
    Desk at [epacdx@csc.com](mailto:epacdx@csc.om) to have your CRK
    reset.

![](media/image6.wmf){width="4.975in" height="3.948611111111111in"}

16. Read the Warning Notice, then click on the Click here to continue
    link.

![](media/image7.wmf){width="4.975in" height="2.7472222222222222in"}

17. Carefully read the CDX Terms and Conditions, and print a copy for
    your records.

![](media/image8.wmf){width="5.488194444444445in"
height="3.022222222222222in"}

18. Click I Accept at the bottom of the "Terms & Conditions" screen to
    continue.

![](media/image9.wmf){width="5.488194444444445in"
height="3.0340277777777778in"}

When you accept the terms and conditions, the "User Information" screen
will display.

The "User Information" screen displays the information you provided when
you pre-registered in CDX. Make any necessary changes to the displayed
information.

19. Choose your user name and password. A unique user name is required
    within CDX. If the user name supplied is already in use, you will be
    prompted to select another user name. The user name and password
    must be at least eight characters long, and must include at least
    one number. Both user name and password are restricted to
    alpha-numeric characters, and may not begin with a number or contain
    spaces or symbols, (e.g., \$, #, ", or @). The user name and
    password should not be the same.

![](media/image10.wmf){width="4.129166666666666in"
height="2.9902777777777776in"}

In addition to the user name and password, you must provide a secret
question and secret answer. If you forget your user name and password,
CDX Technical Support will supply the secret question, and you must
provide the secret answer to reset your password.

20. Click Next when you have completed the "User Information" screen.

> *Note: You will need your user name and password each time you logon
> to CDX. Remember your user name and password.*

![](media/image11.wmf){width="4.129166666666666in"
height="2.876388888888889in"}

21. The "CDX Registration: Verify Program(s)" screen will appear.
    Confirm that you are registered for the Radionuclide NESHAPS
    program, and click Next.

![](media/image12.wmf){width="4.488194444444445in" height="3.35625in"}

22. Next, verify and accept default selections, where indicated, on the
    "Registration" screen.

**Role**: Submitter

**ID Type**: Radionuclide NESHAPS

**Program ID**: Includes your pre-populated facility ID, latitude, and
longitude

**Submission Method**: Select Webform if you are submitting a zipped
file that is smaller than 100 MB. For files that are larger than 100 MB,
contact the CDX Hotline.

1.  Click **Next** to proceed.

![](media/image13.wmf){width="4.488194444444445in"
height="3.077777777777778in"}

A completion screen will verify that you have completed registration.

![](media/image14.wmf){width="4.48125in" height="3.63125in"}

23. When done, click Finished and proceed to downloading your digital
    certificate for electronically signing your submission.

## Step 4 - Submit Digital Certificate Agreement 

After you have clicked **Finished**, the digital signature agreement
will be displayed and pre-populated with your pre-registration
information. To electronically sign your R-NESHAPS submission, you will
need to sign and fax the digital certificate agreement to the CDX
hotline at 301.429.3905. Once your digital certificate is approved, you
will receive a confirmation e-mail from Digital Signature Trust
directing you to their Web site to download your digital certificate.
Contact the CDX Hotline for assistance in obtaining your certificate if
needed. Please be sure to mark the box that allows export of the digital
certificate.

![](media/image15.wmf){width="4.477777777777778in" height="2.66875in"}

## Step 5 - Log On After Account Activation 

1.  To log on after you have activated your account, downloaded your
    digital certificate, and prepared your submission file, go to the
    CDX home page at http://cdx.epa.gov/.

```{=html}
<!-- -->
```
24. Click on the second link: **If you already have a CDX ID and
    password, click here**.

![](media/image16.wmf){width="4.846527777777778in"
height="3.2868055555555555in"}

25. Enter your user name and password in the Central Data Exchange Login
    screen.

![](media/image17.wmf){width="4.846527777777778in"
height="3.2958333333333334in"}

## Step 6 - Access RAD Submittal Form 

*Note: Before you begin this part of the CDX electronic submission
process, you must have your zipped file ready.*

1.  To access the RAD submittal form, click the **RAD: Radionuclide
    NESHAPS** link from the MyCDX screen.

![](media/image18.wmf){width="4.488194444444445in"
height="3.0395833333333333in"}

26. After you click the **RAD: Radionuclide NESHAPS** link, the
    certificate authentication screen will automatically display. This
    screen lists the certificates you have in your Internet browser.
    Click on the certificate to select it for signing your R-NESHAPS
    submission. Click **OK** to go display the "Application Handoff"
    page where you will proceed as a Submitter or Approver.

![](media/image19.wmf){width="4.488194444444445in"
height="2.752083333333333in"}

27. The "Application Handoff" page will be displayed if you have both
    the Submitter and Approver CDX roles. Select the desired
    Employer/Organization Name and Program Client ID (Role). Click on
    **PROCEED** to continue.

![](media/image20.wmf){width="4.488194444444445in"
height="3.4604166666666667in"}

28. The "Submitter role, select Approver" page will be displayed if you
    select the Submitter CDX role. Choose an Approver from the
    "Approver" drop-list and click on **Select Approver** to display the
    RAD submittal form or click the Nominate link to nominate an
    Approver. A submitter is a CDX user that performs the NESHAPS file
    upload process from the CDX Web pages. An approver is a CDX user
    that performs the NESHAPS "approval/multi-signature" process on
    uploaded files before the files are sent to the NESHAPS Notes/Domino
    application.

![](media/image21.wmf){width="4.488194444444445in"
height="2.373611111111111in"}

## Step 7 - Populate RAD Submittal Form 

Fill out sections I, II, and III of the RAD Submittal Form.

I. Submitter and Facility information

This section is pre-populated with the name, organization, telephone
number, fax number, and e-mail address of the person who logged in.
Confirm that the information displayed is accurate and make any changes
necessary.

![](media/image22.wmf){width="5.103472222222222in" height="3.4625in"}

II\. Date of Submission

This section is pre-populated with the current date.

III\. Geographic Location

This section documents the geographic location for the facility for
which you are reporting. The State drop-down box is pre-populated with
your state information. Confirm that the state displayed is correct and
make any changes necessary.

IV\. Submittal Distribution

This section documents where your R-NESHAPS report will be submitted.
Identify the agency to which you are reporting. Also identify agencies
to which you are providing copies.

![](media/image23.wmf){width="4.488194444444445in"
height="3.0395833333333333in"}

Complete sections V and VI.

V. NESHAPS Subpart

This section identifies the NESHAPS subpart for which you are reporting.
Currently this is for Subpart H as pre-populated. Reports for other
Subparts may be reported in the future.

VI\. Submission Status

In this section, indicate whether it is an original or revised
submission.

![](media/image24.wmf){width="4.488194444444445in"
height="3.0395833333333333in"}

## Step 8 - Attach Sign and Send Zipped File 

Complete section VII.

VII\. File Attachment

1.  Use the browser to select the Zip file that will be transmitted with
    this form. Note that the file will need to follow the same file
    naming convention as described in Step 1.

![](media/image25.wmf){width="4.975in" height="3.053472222222222in"}

29. The default file format for the browser is HTML. You will have to
    set the file format to All Files (\*.\*) to view your submission
    file in the browser. Highlight the file and click **Open**.

![](media/image26.wmf){width="5.103472222222222in"
height="3.201388888888889in"}

30. Once you select the file, its location is displayed in the field
    next to the browse button. You are now ready to sign and submit your
    report.

![](media/image27.wmf){width="4.975in" height="3.3631944444444444in"}

Complete section VII

31. Once you have filled out the RAD Submittal Form, you are ready to
    attach, sign, and transmit your zipped file. When you select
    **SIGN/SEND**, the certification box will be displayed. Click **OK**
    if you wish to continue. This will result in signing and uploading
    your report.

![](media/image28.wmf){width="4.975in" height="3.3722222222222222in"}

If your upload is successful, you will receive an acknowledgement
confirming the name of the file uploaded along with your e-mail address.

![](media/image29.wmf){width="4.975in" height="3.3722222222222222in"}

32. Click **here** to return to the MyCDX screen.

You will also receive an e-mail from our automated system confirming our
receipt of your file. The CDX file name derived from the information
provided in your RAD Submittal Web Form will be listed on the receipt
e-mail.

## Step 9 - Approver Process 

The "Approver role, submission selection" page will be displayed if you
select the Approver CDX role. Click the **File Name** link to choose
which uploaded file to approve.

![](media/image30.wmf){width="4.975in" height="2.6104166666666666in"}

The "Submission Review" page is displayed after you click the **File
Name** link. Section I contains information that was collected on the
Submittal form.

![](media/image31.wmf){width="4.975in" height="3.920138888888889in"}

Section II of the "Submission Review" page contains the Approvers
digital certificate information. Section III allows you to review the
contents of the uploaded file. Click **APPROVE** to approve the
submission, or click **REJECT** to reject the submission.

![](media/image32.wmf){width="4.23125in" height="3.4298611111111112in"}

The "Approval Confirmation" page is displayed if you Approve the
submission.

![](media/image33.wmf){width="4.23125in" height="1.90625in"}

The "Rejection Confirmation" page is displayed if you Reject the
submission.

![](media/image34.wmf){width="4.23125in" height="1.3777777777777778in"}

## Step 10 - Nomination

The CDX "Add Program Nomination" page is displayed if you clicked the
**Nominate** link on the "Submitter role, select Approver" page.

![](media/image35.wmf){width="4.23125in" height="3.3229166666666665in"}

The CDX "Nomination" page is displayed if you clicked the nominate link
on the "Submitter role, select Approver" page. In the Role drop-down
list, you may select either Submitter or Approver for the user you are
nominating.

![](media/image36.wmf){width="4.840277777777778in"
height="3.563888888888889in"}

## Step 11 - Log Off of CDX 

1.  Click **Logout** on the blue sidebar menu from the MyCDX screen.

![](media/image37.wmf){width="4.846527777777778in"
height="3.2868055555555555in"}

33. The logout screen will appear. Close the Web browser to exit.

![](media/image38.wmf){width="4.841666666666667in"
height="2.3868055555555556in"}