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Verify that this is the correct version before use.

  ------------------------------ -------------------------- --------------
  **APPROVAL SIGNATURES**                                   **DATE**

  Gregory Blaney (original       IMS Representative         02/11/2009
  signature on file)                                        

                                                            
  ------------------------------ -------------------------- --------------

+-------+-------------------------------+---------------+-------------+
| **REV |                               |               |             |
| ISION |                               |               |             |
| HIST  |                               |               |             |
| ORY** |                               |               |             |
+-------+-------------------------------+---------------+-------------+
| Rev.  | Description of Change         | Author        | Effective   |
| No.   |                               |               | Date        |
+-------+-------------------------------+---------------+-------------+
| Basic | Initial Release               | Lisa          | 09/10/2003  |
|       |                               | Montgomery    |             |
+-------+-------------------------------+---------------+-------------+
| A     | Minor edits and remove        | Lisa          | 05/25/2004  |
|       | requirement to send to GSFC   | Montgomery    |             |
|       | Export Control Office         |               |             |
|       | executed NF-1676.             |               |             |
+-------+-------------------------------+---------------+-------------+
| B     | Updated reference documents   | Wes Deadrick  | 11/03/2004  |
|       | to include relevant           |               |             |
|       | standards. Evaluated and      |               |             |
|       | updated the metrics collected |               |             |
|       | as a result of this process.  |               |             |
+-------+-------------------------------+---------------+-------------+
| C     | Modified process to conform   | Frank Gmeindl | 03/28/2006  |
|       | to new version of NF-1676 and |               |             |
|       | actual practice.              |               |             |
+-------+-------------------------------+---------------+-------------+
| D     | Changed name of SARP Results  | Frank Gmeindl | 07/28/2006  |
|       | Web Site to IV&V Facility     |               |             |
|       | Research Program Results and  |               |             |
|       | SARP Results Web Site         |               |             |
+-------+-------------------------------+---------------+-------------+
| E     | Update process flow diagrams  | Stephanie     | 01/28/2008  |
|       | to align with Facility        | Ferguson      |             |
|       | Management paradigm           |               |             |
+-------+-------------------------------+---------------+-------------+
| F     | Updated Reference Documents,  | Katherine     | 08/11/2008  |
|       |                               | Lang          |             |
|       | Minor Edits to Acronyms and   |               |             |
|       | Titles of the Flow Charts,    |               |             |
|       | Added information to the      |               |             |
|       | description of                |               |             |
|       | responsibilities of the Flow  |               |             |
|       | Charts                        |               |             |
+-------+-------------------------------+---------------+-------------+
| G     | Changed "IV&V Facility" to    | Stephanie     | 02/11/2009  |
|       | "IV&V Program"; updated       | Ferguson      |             |
|       | Section 6.0, *Records*        |               |             |
+-------+-------------------------------+---------------+-------------+
|       |                               |               |             |
+-------+-------------------------------+---------------+-------------+

  -------------------------------------------------------------------------------
  **REFERENCE DOCUMENTS**        
  ------------------------------ ------------------------------------------------
  Document Number                Document Title

  GSFC Form 25-49                GSFC STI Public Disclosure Export Control
                                 Checklist
                                 (<http://gdms.gsfc.nasa.gov/gdmsnew/home.jsp>)

  IVV QM                         IV&V Quality Manual

  IVV 09-3                       Research Program

  IVV 16                         Control of Records

  NF-1676                        NASA Scientific and Technical Document
                                 Availability Authorization (DAA)
                                 ([http://nef.nasa.gov](http://nef.nasa.gov/))

  NPR 1441.1                     NASA Records Retention Schedules

  NPR 2200.2                     Requirements for Documentation, Approval, and
                                 Dissemination of NASA Scientific and Technical
                                 Information

                                 
  -------------------------------------------------------------------------------

1.  **Purpose**

> The purpose of this work instruction (WI) is to provide requirements
> for the publication and/or presentation of research results conducted
> by or under agreement with the NASA IV&V Program. This WI provides
> detail for implementing IVV 09-3, *Research Program*. It is intended
> to be compliant with NASA Procedural Requirement (NPR) 2200.2,
> *Requirements for Documentation, Approval, and Dissemination of NASA
> Scientific and Technical Information*.

2.  **Scope**

> The general requirements within this WI apply to organizations that
> perform research in accordance with IVV 09-3, *Research Program*,
> where the NASA IV&V Program is responsible for the release of the
> research results. When the Research Product is a scientific and
> technical publication, material for conference or workshop
> presentation, or is otherwise planned to be discussed in a public
> (including electronic) forum, these requirements are applicable. All
> Products generated by research funded by either the NASA IV&V Program
> or Office of Safety and Mission Assurance (OSMA) Software Assurance
> Research Program (SARP) fall within the scope of this WI.

3.  **Definitions and Acronyms**

> Official NASA IV&V roles and terms are defined in the [Quality
> Manual](http://www.nasa.gov/centers/ivv/doc/170870main_IVV_QM.doc).
> Specialized definitions identified in this WI are defined below.

1.  **Goddard Space Flight Center (GSFC) Export Control Office**

> The GSFC Export Control Office is the entity that ensures that NASA
> researchers do not release items that violate International Traffic in
> Arms Regulations (ITARs) or Export Administration Regulations (EARs).

2.  **Goddard Space Flight Center (GSFC) Patent Counsel**

> The GSFC Patent Counsel is the entity that protects NASA's
> intellectual property.

3.  **NASA Scientific and Technical Information (STI)**

> NASA STI includes collected sets of facts, analyses, and conclusions
> resulting from scientific, technical, and related engineering research
> and development efforts, both basic and applied.

4.  **Public Release Authorization (PRA) Status**

> PRA Status is a field in the CIM Tool that indicates both the
> intention regarding publication and the clearance status of a Research
> Product.

5.  **Publishing**

> Publishing includes the public release of STI, including posting on
> the World Wide Web, publishing in journals or oral presentation at
> conferences, society meetings, and other professional gatherings.

6.  **Acronyms**

  ----------- -----------------------------------------------------------
  CIM         Center Initiative Management

  DAA         Document Availability Authorization

  EAR         Export Administration Regulations

  FRC         Federal Records Center

  GSFC        Goddard Space Flight Center

  IMS         NASA IV&V Management System

  ITAR        International Traffic in Arms Regulation

  NF          NASA Form

  NPOC        NASA Point of Contact

  NPR         NASA Procedural Requirement

  PI          Principal Investigator

  PM          Project Manager

  PRA         Public Release Authorization

  QM          Quality Manual

  RRWS        Research Results Web Site

  STI         Scientific and Technical Information

  WI          Work Instruction
  ----------- -----------------------------------------------------------

4.  **Process Flow Diagram**

    The following diagrams depict processes described in this document,
    and the responsibilities and actions that shall be performed by
    process participants.  Any information supplemental to the depicted
    processes will appear after the diagram.

    1.  **Publication/Presentation of Research Results**

![](media/image1.wmf)

2.  **Publication/Presentation of Research Results (Continued)**

![](media/image2.wmf)

NF-1676, *NASA Scientific and Technical Information (STI) Document
Availability Authorization (DAA),* sections that must be completed by
the PI (in conjunction with the NASA Point of Contact \[NPOC\] as
needed):

1.  Document identification and type of STI

2.  National Security Classification (Note: Only accepting unclassified
    documents)

3.  Availability category

4.  Document disclosing and invention (Note: Only if the Research
    Product discloses an invention)

5.  Blanket Availability Authorization

6.  Author/originator verification

If a Research Product contains project data from multiple NASA projects,
the NPOC must get permission to release project data or project names
from the NASA Project Lead (PL) of each project. Then the NPOC either
signs or obtains the relevant signature for Section 7 of NF-1676.

The NPOC shall send the completed NF-1676 to the Research Support Team.
For additional clarity, see the instructions attached to the NF-1676.

The Research Support Team shall record the NASA IV&V Filing System file
number on the NF-1676.

5.  **Metrics**

> Any metrics associated with this WI are established and tracked within
> the NASA IV&V Metrics Program.

6.  **Records**

> The following records will be generated and filed in accordance with
> this WI and IVV 16, *Control of Records*, and in reference to NPR
> 1441.1, *NASA Records Retention Schedules*.

+------------+-----+---+-------------+--------------------+----------+
| **Record\  | **O | * | **Re        | **Retention\       | **Lo     |
| Name**     | rig | * | sponsible** | Requirement**      | cation** |
|            | ina | V |             |                    |          |
|            | l** | i | **Person**  |                    |          |
|            |     | t |             |                    |          |
|            |     | a |             |                    |          |
|            |     | l |             |                    |          |
|            |     | * |             |                    |          |
|            |     | * |             |                    |          |
+============+=====+===+=============+====================+==========+
| Public     | N   | Y | Chief of    | Delete/destroy 6   | Image in |
| Release    |     |   | Research    | years, 3 months    | the CIM  |
| Aut        |     |   | and NPOC    | after completion   | Tool     |
| horization |     |   |             | of                 |          |
| Document   |     |   |             | grant/c            |          |
|            |     |   |             | ontract/agreement. |          |
|            |     |   |             | (5/37A)            |          |
+------------+-----+---+-------------+--------------------+----------+
| Doc        | Y   | N | Chief of    | Delete/destroy 6   | CIM Tool |
| umentation |     |   | Research    | years, 3 months    |          |
| of PRA     |     |   | and NPOC    | after completion   |          |
| status in  |     |   |             | of                 |          |
| the CIM    |     |   |             | grant/c            |          |
| Tool       |     |   |             | ontract/agreement. |          |
|            |     |   |             | (5/37A)            |          |
+------------+-----+---+-------------+--------------------+----------+
| Research   | Y   | Y | Chief of    | Delete/destroy 6   | CIM Tool |
| Product    |     |   | Research    | years, 3 months    |          |
|            |     |   | and NPOC    | after completion   |          |
|            |     |   |             | of                 |          |
|            |     |   |             | grant/c            |          |
|            |     |   |             | ontract/agreement. |          |
|            |     |   |             | (5/37A)            |          |
+------------+-----+---+-------------+--------------------+----------+