**UNITED STATES DEPARTMENT OF AGRICULTURE**

**AGRICULTURAL RESEARCH SERVICE**

**WEST LAFAYETTE, INDIANA**

**OCCUPANT EMERGENCY PROGRAM**

**June 29, 2007**

**Table of Contents**

Introduction 3

Emergency Phone Numbers 4

Location of Exits, Fire Alarms, and Fire Extinguishers 5

What To Do If You Smell An Unusual Odor 5

Medical Assistance 5

Health Unit 5

Fire Emergency Evacuation Procedures 6

Evacuation of Buildings 7

Evacuation of Physically Challenged Employees 8

Elevator Failure 9

Power Failure 10

Bomb Threats 10

Suspicious Packages 11

Terrorist Incident/Hostage Taking 11

Demonstrations 12

Tornado and Hazardous Weather 13

**Overview**

**Introduction:** Emergencies, both major and minor, are a part of our
everyday lives. We can only deal effectively with them if we are
prepared and in control. Safety in large office buildings requires that
all occupants be well informed of the proper steps to take in the event
of any emergency. Studies prove that panic in an emergency is a major
cause of injury or death.

All occupants should familiarize themselves with the information and
procedures in this document.

Managers and Supervisors are responsible for implementing practice
drills, appointing emergency personnel, and training new personnel.

Anyone having knowledge of any unsafe conditions in a Purdue University
building should inform the Building Deputy for that building. If
Building Deputy is unavailable then call 911.

**EMERGENCY PHONE NUMBERS**

**Phone No**.

**FIRE** Local Fire Department **911**

> Non-emergency **494-6919**

**MEDICAL** Ambulance **911**

**POLICE** University Police Department - non emergency **494-8221**

**HAZARDOUS MATERIALS**

Radiological & Environmental Management **494-6371**

**SUSPICIOUS PACKAGE**

University Police Department **494-8221**

**POWER FAILURE**

> Physical Facilities - Work Control Center **494-9999**

**Location of Exits,** Employees should know that the fire alarms and
fire

**Fire Alarms, and** extinguishers are located on each floor near the
entrance to all stairways, and laboratories.

**Fire Extinguishers**

> \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**What To Do If You Smell** Take every action to avoid smoke. If you
suspect a

**An Unusual Odor** problem such as the smell of an unusual odor in the
building, BUT DO NOT DETECT A FIRE OR OTHER EMERGENCY, immediately call
**494-9999** and report the incident to the Physical Facilities-Work
Control Center office along with your name, location, and telephone
number.

> \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**Medical Assistance** If an employee is injured or ill and requires
immediate medical attention, dial **911** or use the Emergency Call Box.
The Fire Department personnel are trained certified Emergency Medical
Technicians.

> **\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

**Health Unit** For less serious injury or illness, employees can be
treated at the Student Health Center.

> **University Street**
>
> **494-1724**
>
> **M-F 8:30-4:30 When school is in session**
>
> **M-F 8:3011:30; 1-4:30 during summer session**
>
> Clarian Arnett Health Urgent Care is open 8:00 am to 8:00 pm. You can
> go to either of the Urgent Care Locations. We are listed as
> USDA-ARS/Purdue Univ.
>
> 2995 B Salisbury Street, West Lafayette
>
> 2600 Greenbush Street, Lafayette
>
> 1-800-542-7818

**Crisis Center (24 hours daily) 742-0244**

**Emergency Assistance Program 494-7707**

**Rape Hotline (Crisis Center) 742-0244**

> Injured employees may also see their personal health care providers.

**Fire Emergency** If you smell smoke and/or detect a fire, proceed with
the following steps:

**Evacuation Procedures**

+-----------+---------------------+------------------------------------+
| **STEP**  | **ACTION**          | **INFORMATION**                    |
+-----------+---------------------+------------------------------------+
| 1\.       | Remain Calm;        |                                    |
|           |                     |                                    |
|           | Do Not Panic.       |                                    |
+-----------+---------------------+------------------------------------+
| 2\.       | Sound or Shout the  |                                    |
|           |                     |                                    |
|           | Nearest Fire        |                                    |
|           |                     |                                    |
|           | Alarm.              |                                    |
+-----------+---------------------+------------------------------------+
| 3\.       | Call 911 from a     | Give name of building, location of |
|           | safe location or    | fire within the building, a        |
|           | use Emergency Call  | description of the fire (if        |
|           | Box.                | known).                            |
+-----------+---------------------+------------------------------------+
| 4\.       | Evacuate the        |                                    |
|           |                     |                                    |
|           | Area using the      |                                    |
|           | nearest stairwell.  |                                    |
+-----------+---------------------+------------------------------------+
| 5\.       | Do not use          | All elevators automatically return |
|           |                     | to the ground floor and are then   |
|           | elevators.          | only operable by key-controlled    |
|           |                     | usage by authorized personnel.     |
+-----------+---------------------+------------------------------------+
| 6\.       | Proceed to          |                                    |
|           |                     |                                    |
|           | Safe Areas          |                                    |
|           |                     |                                    |
|           | until given         |                                    |
|           |                     |                                    |
|           | instructions to     |                                    |
|           |                     |                                    |
|           | re-enter the        |                                    |
|           |                     |                                    |
|           | building.           |                                    |
+-----------+---------------------+------------------------------------+

**Evacuation of Buildings In most emergencies which could threaten the
occupants of University and Federal buildings, evacuation is the primary
method of mitigating the effects of the hazard.**

> **Not all floors of a building may be evacuated.**
>
> The evacuation of specific floors or an entire building may be
> required to be evacuated depending on the nature of the emergency.
>
> **NOTE: Take only those personal belongings and clothing necessary to
> protect oneself from the weather. Take your wallet or purse. Employees
> should be familiar with their floor plan, emergency exits, stairwells,
> evacuation routes, and safe areas once outside.**
>
> The following procedures are to be followed when evacuating the
> building:

  ---------- ----------------------- -------------------------------------
  **STEP**   **ACTION**              **INFORMATION**

  1\.        Remain Calm; Do not     
             Panic.                  

  2\.        All employees shall     Under no circumstances will
             evacuate the area.      unauthorized personnel be allowed to
                                     remain in an area designated for
                                     evacuation. Disciplinary action could
                                     result if any employee refuses to
                                     evacuate or enters prohibited areas.

  3\.        Evacuate the Area using Do not use the elevator. Follow a
             the nearest stairwell.  previously designated route depending
                                     on your location.

  4\.        Assist in the           
             evacuation of           
             physically challenged   
             or injured employees if 
             requested.              

  5\.        Once outside, move away Do not stand on the sidewalks
             from the building.      adjacent to the building. Once
                                     outside, employees are to proceed to
                                     the designated SAFE AREAS. Sidewalks
                                     and fire lanes must kept clear for
                                     emergency vehicles and personnel.
  ---------- ----------------------- -------------------------------------

**Evacuation of Physically Challenged Employees**

It is the supervisors responsibility ensure the safety of physically
challenged employees and for providing information regarding appropriate
measures to be taken in the event these employees must be assisted
during an evacuation.

Once all other employees have proceeded down the stair, **designated
employee(s) will assist in the evacuation of physically challenged
employees onto the stairwell landing and will close the stairwell door,
if not already closed.**

The following procedures are to be followed by physically challenged
employees during the evacuation of the building:

  ---------- ---------------------------- --------------------------------
  **STEP**   **ACTION**                   **INFORMATION**

  1\.        Remain on the landing of the During drills and minor
             stairwell during drills and  emergencies, the physically
             minor emergencies.           challenged Employee and those
                                          assisting them will remain on
                                          the landing until the all
                                          clear is given. The stairwell
                                          is a safe refuge in nearly all
                                          emergencies.

  2\.        Evacuate the building if     In an emergency, the Fire
             ordered by the Fire          Department or the supervisor
             Department or a Floor        will order a complete
             Monitor                      evacuation. The designated
                                          assistant(s) and the Fire
                                          Department jointly will remove
                                          physically challenged personnel
                                          from the stairwells. Only the
                                          Fire Department is authorized to
                                          order an evacuation by the
                                          elevators.
  ---------- ---------------------------- --------------------------------

**Elevator Failure**

Should a person become stranded in an elevator for any reason the
following steps should be followed:

  ---------- ---------------------- -------------------------------------
  **STEP**   **ACTION**             **INFORMATION**

  1\.        Remain Calm; Do Not    
             Attempt to Leave the   
             Elevator.              

  2\.        Use the phone to call  The phone will automatically connect
             for help.              you with maintenance personnel to
                                    provide assistance. If medical
                                    assistance is required, the Fire
                                    Department and Rescue Squad will be
                                    notified.

  3\.        Wait for Qualified     NOTE: Building maintenance personnel
             Personnel to Respond   are not qualified to respond to
                                    emergencies.
  ---------- ---------------------- -------------------------------------

\_\_\_\_\_\_\_\_\_\_\_­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**Power Failures**

Occasionally, a power failure will disrupt activities in part or all of
Units space. Emergency lighting is provided throughout the complex and
should provide enough illumination for persons to evacuate the area.
Physical Facilities - Work Control Center should be notified at
**494-9999** and given information regarding the extent of the power
failure in a given area.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**Bomb Threats**

Bombing and the threat of being bombed are harsh realities in todays
world. When a bomb threat is received the following procedures should be
followed:

  ------------ -------------------- --------------------------------------
  **STEP**     **ACTION**           **INFORMATION**

  1\.          Remain Calm; Do Not  A calm response to the bomb threat
               Panic.               caller could result in obtaining
                                    additional information.

  2\.          Make a note of       Record every word spoken by the
               exactly what the     person. Ask for the location of the
               caller said          bomb and the time of possible
                                    detonation. Listen to the voice (male
                                    or female), the voice quality (calm or
                                    excited), accents, background noises,
                                    etc.

  3\.          Attempt to keep the  Ask him/her to repeat the message.
               caller on the line.  Alert another employee to what is
                                    happening and direct them to call the
                                    Police Department at **911**.

                                    
  ------------ -------------------- --------------------------------------

If the caller indicates the bomb is to detonate in a very short time,
the following steps should be followed:

  ------------- ---------------------------------------------------------
  **STEP**      **ACTION**

  1\.           Remain Calm; Do Not Panic.

  2\.           Make note of the Perpetrator(s) if afforded the
                opportunity. Even small details can help Law Enforcement
                personnel in making identification.

  3\.           Call the Police at **911**.

  4\.           Activate the Fire Alarm.

  5\.           Evacuate the building.

  6\.           Follow all instructions of Law Enforcement Personnel.
  ------------- ---------------------------------------------------------

**Suspicious Packages**

I If, for any reason, you suspect a package, carrying case, or other
bundle contains a bomb, you should immediately:

> **DO NOT HANDLE THE OBJECT, CLEAR THE AREA, AND CALL 911 and report
> your concern.**
>
> **Do not move the object.**
>
> **Evacuate all persons in the immediate area.**
>
> **Wait for instruction from the Police Department.**

**\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

**Terrorist Incident/Hostage Taking**

> A threat which has emerged over the past decade has been that of
> terrorism. Politically motivated or deranged individuals may use a
> number of methods to express a point, attract attention, or seek
> revenge.
>
> Because of the surprise factor and the variety of methods at the
> disposal of the terrorist/hostage taker, it is very difficult to
> provide instructions on what the individual employee should do if they
> experience a terrorist incident.
>
> **If Taken Hostage:**
>
> **Remain Calm**
>
> **Follow the Instructions of the Perpetrator**
>
> **NOTE:** In a majority of incidents, after negotiations, the hostages
> are released unharmed and the hostage taker is apprehended.
>
> While no amount of training and precaution can guarantee absolute
> safety at all times, Purdue police and other public safety personnel
> are exceptionally well-prepared. Purdue has extensive emergency
> contingency plans in place. For the West Lafayette campus, which is by
> far the largest and most complex of our campuses, you will find good
> information about safety on the Purdue police Web site:
> <http://www.purdue.edu/police>. Phone trees, email notification and
> local media will also be enacted at a time of crisis. For more details
> go to [www.purdue.edu](http://www.purdue.edu/)

**Demonstrations** Politically motivated groups may attempt to
demonstrate at University buildings, illegally gaining entrance or
attempting to shut down operations by preventing employees from entering
one or both the buildings. Every effort should be made to minimize
disruptions and to carry on normal activities.

  ---------- -------------------- ----------------------------------------
  **STEP**   ACTION               INFORMATION

  1\.        Avoid                At all cost, avoid contact and
             confrontations.      confrontation with the demonstrators.
                                  Such altercations are often the main
                                  purpose of the demonstration, especially
                                  if the news media is on the scene
                                  recording the event.

  2\.        Seek unobstructed    Use unobstructed entrances, even if you
             entrances.           must walk around to another side of the
                                  building.

  3\.        Present your USDA or Be ready, anytime, to present your
             University           identification pass to Security Guard,
             identification.      law enforcement officers or USDA
                                  officials.

  4\.        Call for             If you are unable to gain entrance to
             Instructions.        your building, seek a location away from
                                  the demonstration site to call your
                                  office and obtain instructions.

  5\.        Follow all           
             instructions of Law  
             Enforcement          
             Personnel and USDA   
             officials.           
  ---------- -------------------- ----------------------------------------

> **Tornado and Hazardous Weather**
>
> In the event that tornado sirens sound, employees should take shelter
> immediately. Personnel in buildings with basements should use the
> stairwells to move to basements. Personnel in buildings without
> basements should move to small inside rooms (such as bathrooms or
> closets) without windows. If hazardous weather is prevailing, the
> Location Coordinator will assess the situation and determine if the
> Location should be closed. He/she will contact each Research Leader
> and the Administrative Officer. Research Leaders will notify their
> scientists and a notification process will be enacted as established
> by each Unit.