**NATIONAL AERONAUTICS AND SPACE ADMINISTRATION (NASA)**

**Real Property Asset Management Interim Policy**

> 1 [PURPOSE]{.underline}: To establish formal procedures and interim
> policy for management, reporting, and accountability of real property.
> Provides instruction for early identification and Agency coordination
> for accurate asset management reporting.
>
> 2\. [SCOPE]{.underline}: The procedures of this document are
> applicable to NASA Headquarters, NASA Centers, and NASA's Component
> Facilities.

3.  [OVERVIEW]{.underline}:

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a.  This interim policy provides implementation procedure's to track
    capitalized assets from inception of the project. It will provide
    for the accountability and management of NASA Real Property and will
    support clean audit results.

> 4\. [PROCESSES REQUIRED TO SUPPORT THE PLANNING, PROGRAMMING, BUGETING
> AND EXECUTION (PPBE) PROCESS]{.underline}:

a.  Capital improvement projects will be identified to the (OCFO) and
    the Real Property Accountable Officer (RPAO) by the Project Manager
    at the time the project is initiated.

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b.  PPBE Process: Notification by Project Manager (PM) to OCFO and RPAO
    will take place during PPBE submittal. Ensuring the accuracy,
    completeness, and timeliness of real property information.

c.  Each proposed construction project will be supported by a NASA Form
    (NF) 1509 prepared by the PM at inception of the project and
    submitted to OCFO and RPAO.

> 5\. [OTHER THAN PPBE PROCESS]{.underline}:

a.  This refers to routine Corporate Management and Operations (CMAO)
    projects, \$500K and below and proposed out of the PPBE cycle
    construction projects, i.e., Operating Plan Change, 500K and above
    or Minor Project changes. These projects will be supported by a
    NF1509 prepared by the PM and submitted to OCFO and RPAO. This is in
    addition to those offices currently receiving the NF 1509.

> 6 [IMPLEMENTATION]{.underline}:

a.  PM will involve all stakeholders in the Pre-NF 1509 process,
    Pre-Project Planning.

b.  OCFO will be invited to the Facility Utilization Review Board (FURB)
    and other project Planning meetings

c.  PM will notify OCFO, RPAO (via NF 1509) detailing approved projects.

> d\. Construction of Facilities (COF) Management Course will identify
> process and changes for the NF 1046, NF 1509 and NF 1510

7\. [NF 1046A VERIFICATION PROCESS]{.underline}:

a.  PM is responsible for completing the NF 1046A (or whoever is
    transferring/ accepting) Notification of Real Property Transfer.

b.  PM will verify and research all costs (actual, schedule of value,
    classification codes, source documents) in support of dollar value.
    PM will work with the Contracting Officer for review and concurrence
    of the NF1046A.

c.  Contracting Officer will forward NF 1046A to RPAO

d.  RPAO will review, validate, and make necessary corrections and
    approval for submission to the OCFO. The RPAO will update the Real
    Property Inventory (RPI) Data Base on quantitative, monetary and
    classification code data input.

e.  RPAO will utilize Facilities Engineering and Real Property approved
    automated system to maintain official records databases.

f.  OCFO will reconcile the RPI increase/decrease against voucher and
    make data entry into Core Financial Management System/Systems,
    Applications and Products.

g.  RPAO will maintain voucher register of all vouchers, detailing
    acquisitions, capital improvements, disposals, capital decreases,
    area/capacity changes, and category code changes pertaining to real
    property accountability at NASA Centers and Component Installations.

8\. [PROCESS NOTIFICATION]{.underline}:

a.  PM and Contracting Officers will notify RPAO when project is
    complete for coordination of NF 1046/Beneficial Occupancy.

b.  Formal Notification: Operations Officer will provide written
    notification to the OCFO through the RPAO that Beneficial Occupancy
    has occurred.

c.  When the actual/final cost of construction is ascertained the PM
    will furnish a final cost of construction report/voucher for payment
    to the RPAO.

d.  Repair projects are not a capital improvement to a facility, and
    will not be capitalized unless it is considered to extend the useful
    life of the facility as determined by the PM, at which time it will
    be reported to the RPAO.