**the MTV Update**

This section is to advise you of the status of the projects MTV is
working on for the Federal fleet community. For further information,
please contact the identified points of contact.

**Contact: Michael Moses at 202- 501-2507 or email:
<mike.moses@gsa.gov>**

[Federal Automotive Statistical Tool (FAST)]{.underline}

We have scheduled a working group meeting on March 24^th^ to discuss
upcoming FAST enhancements concerning how special purpose vehicles and
SUVs will be incorporated into the Federal Fleet Report and OMB Exhibit
33. These vehicle types will be reported separately in FAST for the
fiscal year 2004 reporting period. Detailed instructions will be
provided during the August training sessions and through updates
provided by this office.

# Federal License Plate Program

The Internet ordering system at Amerimac and Federal Prison Industries
(UNICOR) was re-programmed last Fall to incorporate changes for the GSA
Fleet Program and to make some general housekeeping changes. Overall,
the Program is working very well. Anyone experiencing problems or having
suggestions should contact Michael Moses at <mike.moses@gsa.gov>.

The Federal Vehicle Policy Division will be issuing a Federal Management
Regulation Bulletin in the near future concerning Federal license plates
issued by the District of Columbia (DC) Department of Transportation for
motor vehicle primarily housed or operated in DC. These license plates,
which usually have a prefix code of "US," and accompanying safety
inspections, are not required since the District of Columbia changed
their implementing Code in the spring of 2003. All agencies will be
advised to remove these license plates and to use their official agency
plates. Similar changes to Federal Management Regulation, Subpart 102-34
will also be issued later this year.

[National Association of Fleet Administrators (NAFA)]{.underline}

The Federal Vehicle Policy Division continues to work closely with the
National Association of Fleet Administrators (NAFA) on industry trends
and common fleet issues affecting Fleet Managers. NAFA is an excellent
source for all fleet-related data and best practices, and is the only
national organization specifically for Fleet Managers. Since NAFA
memberships can be re-assigned to different individuals, Federal
employees are allowed to apply for membership and take advantage of the
many benefits that NAFA has to offer. Visit
[www.nafa.org](http://www.nafa.org/) for more information.

Michael Moses of the Federal Vehicle Policy Division is the Chair of
NAFA's Nations Capitol Chapter. We have meetings about six times a year,
many of which are at venues such as expos, ride-and-drives, and factory
tours. Non-members are welcome.

**Contacts: Stewart Randall at 202-501-4469 or email:
stewart.randall@gsa.gov**

**Ed Lawler at 202-501-3354 or email: <ed.lawler@gsa.gov>**

# Federal Management Regulation 102-34---Motor Vehicle Management

The Vehicle Policy Division, GSA Office of Governmentwide Policy is
updating Federal Management Regulation 102-34\-- Motor Vehicle
Management. This regulation provides policy guidance for the federal
fleet. Two amendments to the regulation are planned.

The first amendment will update the existing regulation, which was last
changed in November 1999, and will add new information on motor vehicles
management and environmental concerns. Examples of the proposed changes
are an update to the information for obtaining U.S. Government license
plates from the new license plate supplier\--UNICOR, and the removal of
the requirement to obtain District of Columbia issued U.S. Government
tags for Federal vehicles operating in the District of Columbia.

The second amendment to FMR 102-34 will essentially incorporate the
recommendations of our Fleet Review Initiative into the regulation.
These changes will first be published in the Federal Register as a
notice of proposed rulemaking and Agencies will be asked to comment on
the content.

We expect to publish both amendments by October 2004.

## Contact: Jacquie C. Perry at 202-501-3347 or email: <jacquie.perry@gsa.gov>

# Fleet Management Desk Reference

MTV has been reviewing the contents of the Know Net website. It is
anticipated that the corrections to The Fleet Management Desk Reference
will be made by May 2004.

**Contact: Ed Lawler at 202-501-3354 or email: ed.lawler@gsa.gov**

# Notes from the Quarterly FedFleet Meeting -- January 21, 2004

**Russ Pentz,** Director, Vehicle Policy Division (MTV), GSA,
(<russ.pentz@gsa.gov>) opened the meeting and spoke for several minutes
about establishing priorities for FedFleet. The majority of attendees
agreed that the recommendations from the Fleet Review Initiative should
be top priorities for the organization.

The FedFleet steering committee needs to give consideration to amending
the organizational charter. Future FedFleet meetings will depend more on
greater participation of committee members. John Adams

(<john.adams@gsa.gov>) will be sending out a request to update the
membership.

Russ also introduced the proposal of initiating one-on-one discussions
between GSA/OGP and individual agencies after the Fleet Report is
completed each year. Some skepticism was registered at the idea of
including OMB in such discussions; OMB participation was tabled for
further discussion.

Russ announced that he has issued a stop-work order on the fleet
management portion of KnowNet and the
[www.manageyourfleet.gov](http://www.manageyourfleet.gov/) website.
Oversight of the website's contents has been inadequate, and the site
needs to be reviewed before additional content is added. Also, the
certification process has been halted pending review and completion of
the Desk Reference portion of the website. Resumption of work on the
certification program will resume after the Desk Reference is complete
and sufficient funding allotted.

On Home-To-Work, a legislative proposal has been submitted through GSA's
internal clearance process. The change would permit agency heads to
delegate, permit reporting positions rather than names, and extend the
reporting period from quarterly to annually.

The small number of nominees has made the EPAct Award process difficult.
Members were urged to consider and nominate deserving employees for the
EPAct Award. (<jacquie.perry@gsa.gov>)

**Mike Fields**, Program Manager for Federal Prison Industries/UNICOR
(<mfields@central.unicor.gov>) (substituting for **Chuck Welke**, Fleet
Manager for the Detention & Removal Division, Bureau of Immigration &
Customs Enforcement, DHS, who was called away), gave a presentation on
the progress of the transition to the UNICOR/Maximus/VMIS fleet
management system. The Bureau of Immigration and Customs Enforcement
(ICE) and the Bureau of Customs and Border Protection (CBP) have both
migrated to the system and, with the exception of normal problems, the
new system is working smoothly for the 5,700 vehicles involved to date.
In response to questions, Mike reported that the cost of the basic fleet
management service is \$38 per vehicle per year, and the system is
Section 508 compliant. (<http://www.unicor.gov/services/repair.htm> and
<http://assetsolutions.maximus.com/fleetfocus.M5.cfm>)

**Monica Bumbray and Shawn Koster**, Automotive Division, GSA
(<monica.bumbray@gsa.gov>, <shawn.koster@gsa.gov>) gave an update on
vehicle procurement. AutoChoice was discussed, as was the planned
Federal Standards Conference to be held May 24-47 in Rosslyn. Contracts
and awards for several new products were also reviewed.

**Mike Moses**, Vehicle Policy Division, GSA (<mike.moses@gsa.gov>),
gave an update, postponed from the October 29, 2003 meeting, on the
requirements for displaying tags provided by the District of Columbia on
Federal vehicles domiciled or used within the District. This requirement
is being removed from the Federal Management Regulations.

**Russ Pentz** discussed the recent decision by the FedFleet Steering
committee to establish a fund to pay for refreshments at the quarterly
meetings. The staff of GSA's Vehicle Policy Division had been paying for
the refreshments using personal funds. GSA will continue to provide
refreshments, with the cost reimbursed from the fund.

Russ also encouraged attendees to suggest agenda items for future
meetings of FedFleet and the steering committee. It is important to
discuss issues that are of interest and importance to the community.

**Mike Moses** gave an update on the FAST data call for fiscal year
2003.

**Laurie Feld**, Vehicle Policy Division, GSA (<laurie.feld@gsa.gov>)
gave a presentation on planning for the Fourth National Federal Fleet
Manager Workshop and Information Fair to be held July 20-22, 2004, in
New York, NY. Further information is available at the FedFleet website,
[www.fedfleet.org](http://www.fedfleet.org/), which is updated
regularly.

**John Jacobs**, Department of Justice (<john.Jacobs@usdoj.gov>), spoke
briefly about an effort to evaluate Federal use of car-sharing programs
offered by various vendors such as FlexCar and ZipCar.
([www.flexcar.com](http://www.flexcar.com/) and
[www.zipcar.com](http://www.zipcar.com/))

**Russ Pentz** closed the meeting with the announcement that a new
member will be chosen for the steering committee, as required by the
charter, at the next meeting, in accordance with the FedFleet charter.
One new member will be chosen at each quarterly meeting for a 15-month
term. The composition of the steering committee is: Chair, Large Fleet,
Small Fleet, Civilian, DOD, and Law Enforcement. The charter can be
found at:
<http://www.gsa.gov/Portal/gsa/ep/channelView.do?pageTypeId=8203&channelPage=%2Fep%2Fchannel%2FgsaOverview.jsp&channelId=-13176>

The next quarterly FedFleet meeting is scheduled for Thursday, May 13,
2004 at the L'Enfant Training Center. More details will be sent out as
the date approaches.