memorandum

**TO:** CR Short-term Tools and Procedures Subgroup Participants

**FROM:** Mike Wambsganss

**SUBJECT:** 11--12 November 1999 Near Term Tools and Procedures CR
Meeting, ATCSCC

**DATE:** 19 November 1999

Attendee List:

  ------------------------------------------------------------------------
  **Name**                   **Organization**       **Telephone**
  -------------------------- ---------------------- ----------------------
  Corcoran, Ed               ATCSCC                 \(703\) 904--4524

  Cranor, Bill               ATA                    \(703\) 904--4534

  Henry, Tony                NATCA                  \(703\) 771--3417

  Leber, Bill                NWA                    \(612\) 727--0293

  Marquis, Craig             AAL                    \(817\) 967--7192

  Milligan, Anthony          ATCSCC                 \(703\) 904--4417

  Nadon, Mike                TWA                    \(314\) 551--1672

  Ogles, Michael             ZTL TMU                \(770\) 210--7974

  Pear, Chris                UAL                    \(877\) 601--9224

  Wambsganss, Mike           Metron                 \(703\) 787--8700
  ------------------------------------------------------------------------

**Introduction:**

A Near Term Tools and Procedures CR group meeting was held on November
11--12, 1999, at ATCSCC. The bulk of the meeting focused on developing
write-ups for the 12 consensus items. These write-ups will be posted
separately on the web site. Below is a brief summary of action items,
consensus items, and discussion/issues.

**Action Items:**

1\. Define the "double penalty" issue and bring it up to the ATA CR
Workgroup. Chris Pear, United Airlines, and Anthony Milligan, ATCSCC.

2\. Through the CR Workgroup, achieve consensus on the importance of
sticking with a game plan once it is accepted: Chris Pear, United
Airlines.

3\. Write up a recommended set of possible SWAP procedures for 2000.
Mike Nadon, TWA, on the airline side, and Mike Ogles, ZTL TMU, on FAA
side.

4\. Send to FAA facilities a clear definition of the convention to be
used when building routes. Anthony Milligan, ATCSCC.

5\. Create a CDM/LAADR document site page that would contain all local
MOUs or LOAs. Anthony Milligan, ATCSCC.

6\. Develop training aid for the field for implementing SWAP. Ed
Corcoran, ATCSCC, and Mike Ogles, ZTL TMU.

7\. Develop a "living" document that contains all the issues the
airlines are seeking to address through the CR process. Bill Leber,
Northwest Airlines.

8\. Develop a CR Near Term sub-group email exploder. Mike Wambsganss,
Metron.

**Consensus Items:**

1\. Participating organizations should endeavor to provide the same
individuals on a consistent basis. This is necessary to ensure
continuity.

2\. In order to avoid confusion regarding FAA and airline positions on
various CR issues, the airline should coordinate their positions through
Chris Pear, United Airlines, and the FAA should do the same through
Anthony Milligan, FAA/ATCSCC. All participants also concurred that the
principle role of this group is to make recommendations to the
appropriate airline/FAA decision-makers, or to implement those items
submitted to this group by the broader CR Workgroup.

3\. Written documents should be prepared for each of the Consensus Items
developed by the CR Near Term working group. These write-ups should
include: 1) problem statement, 2) objective, 3) current status, and 4)
implementation strategy. Item 4 should be further broken down to
include: a) resources required, b) procedures required, and c)
timelines. The write-ups should be "living" documents and Ed Corcoran,
ATCSCC, will maintain them and incorporate updates. Writing assignments
are as follows:

1.  CDR: Ed Corcoran, ATCSCC, and Mike Ogles, ZTL TMU.

2.  LAADR: Bill Leber, Northwest Airlines

3.  Flight Plan Filing: Ed Corcoran, ATCSCC and Mike Ogles, ZTL TMU.

4.  Diversion Recovery: Craig Marquis, American Airlines.

5.  Nation SWAP Plan: Anthony Milligan, ATCSCC, and Chris Pear, United
    Airlines, will coordinate this activity with the Playbook Sub-group.

6.  User Hot-line: Bill Leber, Northwest Airlines, will provide the
    airline input and Anthony Milligan, ATCSCC, will provide the FAA
    input.

7.  Post Event Analysis: Chris Pear, United Airlines.

8.  User NRP Intent Notification: Mike Nadon, TWA.

9.  Web Page Development: Mike Nadon, TWA.

10. National Playbook: This will be assigned to Jeff Richards, Playbook
    sub-group.

11. CCFP: Chris Pear, United Airlines, and Bill Leber, Northwest
    Airlines.

12. CR Benefit Analysis: Mike Wambsganss, Metron.

4\. The group had glowing remarks on the Playbook activities and the
recent brief by Jeff Richards on the National Playbook. It was suggested
that the Playbook could also be used as a training tool.

5\. There was extensive discussion on monitor alert parameters, with the
carriers stressing the importance of receiving Monitor Alerts in order
to have "common situational awareness." The group agreed that that this
matter is not for the CR Workgroup or its subgroups to decide, but must
be submitted as a recommendation to the proper FAA authorities.

**Discussion Items/Issues:**

1\. Tools vs. Procedures: There was significant discussion over the
importance of tools to provide the efficiency improvements being sought
by the CR community. Bill Leber, Northwest Airlines, and others strongly
suggested that to have effective tools ready by the summer of 2001 work
must start right now. There was little disagreement over this in
principle, but several members expressed dismay over a not particularly
sterling track record when it comes to fielding new tools. Also, it was
stressed that tools for 2001 and beyond are not really in the purview of
this group, although most agreed that there could be a near term
component to tool development. Mike Ogles, ZTL TMU, suggested that
perhaps one of the best things we can do by next summer is to more
clearly develop and define roles and responsibilities.

2\. CR game plan: Ed Corcoran, ATCSCC, addressed the 35 items being
assessed by the Severe weather unit. He described the rigorous effort
involved in correlating inputs from the SWAT team, the CR Workgroup and
the ATCSCC project list, and stressed the importance of developing a
game plan for each item.

3\. Chris Pear, United Airlines, addressed the upcoming ATMC meeting
that will include a discussion on the SWAP team recommendations. Chris
is briefing the ATMC on CR and the SWAP weather checklist.

4\. There was extensive discussion on LAADR procedures and the need to
move toward a standardized approach. The carriers also stressed the
importance of developing procedures that bring the dispatcher into the
loop.

5\. Anthony Milligan, ATCSCC, provided a detailed schedule on the status
of CDR. Verifications are to be done by November 30, 1999, and the
detailed timeline will be placed on the web site. There is still an
issue regarding whether airlines will be able to access the whole
database and a decision will have to be made by FAA HQ. Also, there are
issues with Toronto general training issues that require resolution.
Mike Ogles, ZTL TMU, suggested that routes should be pre-approved, not
just pre-coordinated.

**Next meeting(s)/milestones:**

Short Term Tools and Procedures CR group: Next meetings/telcons:

December 1, 1999, 0800--1500, ATCSCC

January 6, 2000, 0800--1500, ATCSCC

Interim Telcon: Tuesday, November 23, 1999, 0900--1100

Status Telcon: December 21, 1999, 1200--1400

CR Workshop: February 1--3, 2000, TRW