**FPA Early Adopter Weekly Conference Call Notes**

**July 9, 2008**

**At a Glance**:

+------------------+---------------------------------------------------+
| System Passwords | We have established new passwords due to security |
|                  | needs. This afternoon we will start the process   |
|                  | to send these out to you. They have to be sent    |
|                  | out separately so every individual in the system  |
|                  | will get their own email. We will have these out  |
|                  | this afternoon or by tomorrow at the latest.      |
|                  | **Note: This was completed on 7/10/2008. If you   |
|                  | didn't get your password, please contact your     |
|                  | mentor.**                                         |
+------------------+---------------------------------------------------+
| Dispatch         | FPA Boise needs to get your updated dispatch      |
| Locations        | locations list. This list was sent to you as an   |
|                  | attachment to the Early Adopters Welcome Letter.  |
|                  | For the short term, you cannot change or fix      |
|                  | dispatch locations in the system -- we have to do |
|                  | that for you.                                     |
+------------------+---------------------------------------------------+
| User Guide       | We are sending to you a zipped file with the      |
|                  | first 5 chapters of the User Guide. Please review |
|                  | this and let your mentor know of any errors or    |
|                  | confusing directions.                             |
+------------------+---------------------------------------------------+
| Homework Summary | -   Review and verity your dispatch locations,    |
|                  |     send back to your mentor as soon as possible  |
|                  |                                                   |
|                  | -   Login to the FPA system with your new         |
|                  |     password when you receive it.                 |
|                  |                                                   |
|                  | -   Verify your partners and cooperators are      |
|                  |     listed correctly in the FPA system            |
|                  |                                                   |
|                  | -   Familiarize yourself with the system -- check |
|                  |     out the navigation tree and screens, and      |
|                  |     screen behaviors                              |
+------------------+---------------------------------------------------+
| Next Call        | Wednesday, July 16^th^ at 11:00 am MT. We will    |
|                  | email you the dial-in number prior to the call.   |
|                  | This is a weekly conference call to keep you      |
|                  | updated and answer your questions.                |
+------------------+---------------------------------------------------+

**Detailed Notes:**

+------------------+---------------------------------------------------+
| **Presenter**    | **Discussion**                                    |
+------------------+---------------------------------------------------+
| Sue Weber        | Welcome, ground rules                             |
|                  |                                                   |
|                  | -   We expect up to 90 people on this call -- so  |
|                  |     make sure to identify yourself when you speak |
|                  |     and please mute your phone when you're not    |
|                  |     speaking                                      |
|                  |                                                   |
|                  | -   Reviewed agenda                               |
+------------------+---------------------------------------------------+
| Sue Weber        | Roll Call of Early Adopters                       |
+------------------+---------------------------------------------------+
| Sue Weber        | What you can expect from FPA:                     |
|                  |                                                   |
|                  | *(see power point)*                               |
|                  |                                                   |
|                  | -   Will be sending the Early Adopters a zipped   |
|                  |     file of the first 5 chapters of the User      |
|                  |     Guide. Keep in mind that this is DRAFT --     |
|                  |     please hold off on sharing with a wide        |
|                  |     audience until we improve and update this. We |
|                  |     plan to make corrections prior to making it   |
|                  |     available to the rest of the FPUs.            |
|                  |                                                   |
|                  | -   Access to the FPA system is currently limited |
|                  |     to the Boise FPA development group, the       |
|                  |     prototype FPUs and the Early Adopters         |
+------------------+---------------------------------------------------+
| Nikki Saleen     | FPA Boise's expectations of Early Adopters        |
|                  |                                                   |
|                  | *(see power point)*                               |
|                  |                                                   |
|                  | -   We need you to report any bugs (defects),     |
|                  |     errors, or confusing information to your      |
|                  |     mentor                                        |
|                  |                                                   |
|                  | -   Please note -- you may not see an immediate   |
|                  |     fix to the defects that you report -- they    |
|                  |     are prioritized and critical defects are      |
|                  |     addressed first.                              |
|                  |                                                   |
|                  | -   Please involve your line officers. Any of     |
|                  |     their concerns and/or questions should be     |
|                  |     forward to our FPA Business Leads: Jaymee     |
|                  |     Fojtik and Bonnie Wood.                       |
+------------------+---------------------------------------------------+
| Cal Gale         | Process Flow                                      |
|                  |                                                   |
|                  | *(see power point)*                               |
|                  |                                                   |
|                  | External Steps (Outside the FPA System):          |
|                  |                                                   |
|                  | -   Will send out information on user roles &     |
|                  |     profiles, team members, please return to      |
|                  |     Boise                                         |
|                  |                                                   |
|                  | -   Has your FWA shape file been provided to team |
|                  |     in Boise?                                     |
|                  |                                                   |
|                  | -   Has your Large Fire prescription information  |
|                  |     and selected weather station been submitted   |
|                  |     to the FPA team?                              |
|                  |                                                   |
|                  | -   NOTE: Due to system requirements, it has been |
|                  |     determined that you will [not]{.underline} be |
|                  |     able to use [both]{.underline} the 13 and the |
|                  |     40 fuel models -- you will only be able to    |
|                  |     use one set of models. The Large Fire group   |
|                  |     will be contacting you if you submitted a mix |
|                  |     of the 13 and 40 models for your              |
|                  |     prescriptions.                                |
|                  |                                                   |
|                  | -   FPA will be sharing the initial draft of the  |
|                  |     FPA Interagency Guidance for your review.     |
|                  |                                                   |
|                  | Internal steps (Inside the FPA System):           |
|                  |                                                   |
|                  | -   Verify your FPU partners, participants, and   |
|                  |     cooperators are listed correctly in the       |
|                  |     system                                        |
|                  |                                                   |
|                  | -   Go thru the navigation tree and get familiar  |
|                  |     with screen layouts                           |
+------------------+---------------------------------------------------+
| Kevin Knauth     | Gave a quick look at user interface in FPA        |
|                  | system.                                           |
|                  |                                                   |
|                  | URL for accessing the system:                     |
|                  | <http://fpa.nwcg.gov/FPA>                         |
|                  |                                                   |
|                  | URL to access the FPA Webpage:                    |
|                  | [www.fpa.nifc.gov](http://www.fpa.nifc.gov/)      |
|                  |                                                   |
|                  | Once logged into the system:                      |
|                  |                                                   |
|                  | -   First thing you will see on the left is       |
|                  |     **Welcome** and **Select team and Analysis**. |
|                  |     On the right side of the screen you will see  |
|                  |     a list of the FPUs. They are shown in order   |
|                  |     of your access, and then are displayed        |
|                  |     alphabetically. Your roles are displayed on   |
|                  |     the far right of the screen.                  |
|                  |                                                   |
|                  |     -   You will need to select your team to      |
|                  |         proceed any further.                      |
|                  |                                                   |
|                  |     -   Then you will need to select an analysis  |
|                  |         and open it. An analysis has been set up  |
|                  |         for each Early Adopter FPU. You can check |
|                  |         to see if you have an open analysis by    |
|                  |         looking at the bar on the top right of    |
|                  |         the screen.                               |
|                  |                                                   |
|                  | -   The navigation tree is on the left hand side. |
|                  |     You can "walk down" it in the order that it   |
|                  |     appears. Click the names to open up each item |
|                  |     or click on the "+" to see the sub-items.     |
|                  |                                                   |
|                  | -   Go to **Set up FPU** (nothing will happen if  |
|                  |     you haven't selected your FPU in the previous |
|                  |     step).                                        |
|                  |                                                   |
|                  |     -   Click on the "**+**" sign to the left of  |
|                  |         "**Set up FPU**". It will open up several |
|                  |         sub items.                                |
|                  |                                                   |
|                  |     -   Click on **FPU Agencies**. Check out      |
|                  |         who's listed. If you click on the         |
|                  |         "**edit**" button at the bottom of the    |
|                  |         screen, you can make changes or add new   |
|                  |         partners.                                 |
|                  |                                                   |
|                  | -   **Defining team** brings up names of          |
|                  |     individuals on your FPU team. The **Edit**    |
|                  |     button allows you to add information.         |
|                  |     However, this button does not work yet. At    |
|                  |     the top of the screen is a yellow banner      |
|                  |     message that says **["Sample page, not        |
|                  |     connected to backend"]{.mark}**               |
|                  |                                                   |
|                  | -   Kevin proceeded to work thru the tree         |
|                  |     discussing many of the folders in the tree.   |
|                  |                                                   |
|                  | -   If you hold your cursor over each of the      |
|                  |     items in the "tree", it will pop up a         |
|                  |     "mouseover" message which defines what you're |
|                  |     looking at.                                   |
+------------------+---------------------------------------------------+
| **Questions:**   |                                                   |
+------------------+---------------------------------------------------+
| Shane, Prarie    | -   Q: We haven't received confirmation that you  |
| FPU              |     received the FWAs sent in by Mark Browning.   |
|                  |     What is their status?                         |
|                  |                                                   |
|                  | > A: We will check on this and get back to you.   |
|                  | > **(The Prairie FPU FWAs not yet received in     |
|                  | > Boise)**                                        |
+------------------+---------------------------------------------------+
| Derek, Ohio      | -   Q: Are you going to send out the power point? |
|                  |                                                   |
|                  | > A: Yes, with the notes.                         |
+------------------+---------------------------------------------------+
| Mark, Big Bend   | -   Q: We sent in our FWA shape file but now have |
|                  |     some changes. When do we need to get those    |
|                  |     sent in by?                                   |
|                  |                                                   |
|                  | > A: Need those by the end of this week -- sooner |
|                  | > if possible.                                    |
+------------------+---------------------------------------------------+
| Brian, SW Colo   | -   Q: Timelines: when will we be able to access  |
|                  |     the system?                                   |
|                  |                                                   |
|                  | > A: You should have your user ID and password by |
|                  | > tomorrow.                                       |
|                  |                                                   |
|                  | -   Q: When can we expect the large fire runs to  |
|                  |     be completed so we look at them?              |
|                  |                                                   |
|                  | > A: We will discuss that on next weeks call, but |
|                  | > it will be several weeks before they are done.  |
|                  | > Keep in mind that they are not critical to      |
|                  | > starting work in FPA.                           |
+------------------+---------------------------------------------------+
| Mary, N,.        | -   Q: For an FPU with a combination of 13        |
| Wisconsin        |     [and]{.underline} 40 fuel models, for their   |
|                  |     prescriptions, should we start converting     |
|                  |     them to just one of them now?                 |
|                  |                                                   |
|                  | > A: Yes, if you know you sent in your in         |
|                  | > prescriptions using [both]{.underline} sets, it |
|                  | > would be good for you to meet and decide which  |
|                  | > set of models you will use, and make those      |
|                  | > changes. We have a draft paper that will come   |
|                  | > out soon discussing this. Keep in mind; if you  |
|                  | > choose the 13, everything has to be in the 13:  |
|                  | > pretreatment, post treatment, etc.              |
|                  |                                                   |
|                  | -   Q: For tracking our time spent on FPA, do you |
|                  |     want us to get a handle on how much time      |
|                  |     we've spent so far?                           |
|                  |                                                   |
|                  | > A: Yes! We would like to capture all the time   |
|                  | > you've put into the system including any time   |
|                  | > previous to now.                                |
+------------------+---------------------------------------------------+
| Paul S.,         | -   Q: Where are the cost spreadsheets on the     |
| Wisconsin        |     website?                                      |
|                  |                                                   |
|                  | > **A:** The URL is:                              |
|                  | > <http://www                                     |
|                  | .fpa.nifc.gov/Implementation/TechInfo/index.html> |
|                  | >                                                 |
|                  | > Look under "Technical Information", then        |
|                  | > "preparedness workbook". They are contained in  |
|                  | > a zip file that you will have to download onto  |
|                  | > your computer.                                  |
+------------------+---------------------------------------------------+
| Dan S., S.C.     | -   Q: S.C.Midlands would like to revise their    |
|                  |     FWA shape file. Can they do that and have the |
|                  |     info included in FPA 2.0?                     |
|                  |                                                   |
|                  | > A: Yes, they must be submitted by this Friday,  |
|                  | > but you need to make sure the "outer boundary"  |
|                  | > for FWA's correspond to the planning unit       |
|                  | > boundary -- if that is the case, then we should |
|                  | > be able to fit it in.                           |
|                  |                                                   |
|                  | -   **Q:** When is next opportunity to do this if |
|                  |     we can't make the Friday deadline?            |
|                  |                                                   |
|                  | > A: We will follow up and let you know. **(Next  |
|                  | > spring, after this analysis cycle is            |
|                  | > complete)**                                     |
|                  |                                                   |
|                  | -   Q: When are baseline budget \$'s going to be  |
|                  |     available?                                    |
|                  |                                                   |
|                  | > **A:** FPA still needs to sort these out by FPU |
|                  | > -- will get out ASAP.                           |
+------------------+---------------------------------------------------+
| Terry, SW Colo   | -   Comment: Along those lines, it would be nice  |
|                  |     when updating the next ignition set to also   |
|                  |     have the opportunity to submit updated FWA    |
|                  |     shape files. The direction is still unclear   |
|                  |     and would like another opportunity to update  |
|                  |     them.                                         |
+------------------+---------------------------------------------------+
| Paul S., Wisc    | -   Q: Wanted to clarity that the only training   |
|                  |     will be in user guides and thru our mentor?   |
|                  |                                                   |
|                  | > A: Yes, but hope to have some webinars as well  |
|                  | > -- we will schedule as needed. The on-line      |
|                  | > training is currently in development.           |
+------------------+---------------------------------------------------+
| Jesse Dunkrak    | -   Q: It seems we need budget numbers from our   |
|                  |     agency before we start filling out the cost   |
|                  |     spreadsheets?                                 |
|                  |                                                   |
|                  | > A: No, you should be able to start filling them |
|                  | > out as soon as you would like. They are based   |
|                  | > on your 2007 allocation, so there should not be |
|                  | > any surprises for your baseline budget.         |
+------------------+---------------------------------------------------+
| Ryan Elliott,    | -   Q: Several FPUs want to look at the data that |
| BLM Nevada       |     is being pulled over from the old FPA PM      |
|                  |     system. If we want to see what is being       |
|                  |     pulled over from PM - can non-early adopters  |
|                  |     get access to that info so they can start     |
|                  |     looking at them?                              |
|                  |                                                   |
|                  | > A: **Yes, we will give the info to the GA leads |
|                  | > to distribute.**                                |
+------------------+---------------------------------------------------+
| Tom Skinner, PNW | -   Q: You want us to confirm that the info we    |
|                  |     have submitted is correct. But we have no way |
|                  |     to validate what we submitted (or what you    |
|                  |     received). Can you post this information so   |
|                  |     we can check to see what you have? It would   |
|                  |     be an easy way to double check to see if      |
|                  |     we've got it right.                           |
|                  |                                                   |
|                  | > **A: Yes, we will post our status spreadsheet   |
|                  | > on the web.** The actual prescriptions won't be |
|                  | > available until sometime next week.             |
+------------------+---------------------------------------------------+
| Paul, S. Wisc.   | -   Q: Can we see the PM spreadsheets before we   |
|                  |     get access?                                   |
|                  |                                                   |
|                  | > A: Yes, we will get it to you but you should be |
|                  | > getting your access in the next day or two.     |
+------------------+---------------------------------------------------+