Activity 4: Student Right-To-Know Act/Completion-Graduation Rates

Review and record what office is responsible for reviewing and updating
the information listed below. Also indicate where this information is
located and when it was last updated.

Student Right-To-Know Act [**2008-09 FSA Handbook, School Eligibility &
Operations, Chapter 6, pages 2--72 through
2--75**](http://ifap.ed.gov/sfahandbooks/attachments/Vol2Ch60809.pdf)

  ---------------------------------- ------------------------------------
  Office Responsible:                     

  Area Information is located:            

  Date Document was last updated:         

  Date Policy and Procedure was last      
  updated:                           
  ---------------------------------- ------------------------------------

The Student Right-to-Know Act requires schools to disclose:

**Completion or graduation rates** and, if applicable transfer-out rates
for a specific cohort of the general student body
[668.45](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=45&TYPE=TEXT).

**Completion or graduation rates** and, if applicable, transfer out
rates of students receiving athletically related student aid
[668.48](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=48&TYPE=TEXT).

-   The cohort year is September 1-August 31.

-   Information must be submitted to the Department via the Integrated
    Postsecondary Education Data System (IPEDS) System (call
    202-502-7318).

-   Rate disclosures must be made available by July 1 of each year.

-   A school is not required to calculate completion or graduation rates
    for students who transfer into the school.

-   A school is required to calculate and disclose its transfer-out
    rates only if it determines that its mission includes providing
    substantial preparation for its students to enroll in another
    eligible school (such as a community college).

Activity---Completion/graduation rates for general student body

Review and record what office is responsible for reviewing and updating
the information listed below. Also indicate where this information is
located and when it was last updated.

**Completion/graduation rates for the general student body**
[668.45](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=45&TYPE=TEXT)*;*
[668.48](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=48&TYPE=TEXT)*;*
[2008-09 FSA Handbook, School Eligibility & Operations, Chapter 6, pages
2--72 through
2--75](http://ifap.ed.gov/sfahandbooks/attachments/Vol2Ch60809.pdf)

  ---------------------------------- ------------------------------------
  Office Responsible:                     

  Area Information is located:            

  Date Document was last updated:         

  Date Policy and Procedure was last      
  updated:                           
  ---------------------------------- ------------------------------------

Step 1: Determine the Cohort

-   A school must identify a group of students each year (a cohort) and
    monitor the cohort over time to determine the percentage of those
    students who complete their programs or transfer out of the school.

-   A transfer-out student is one that has transferred out of a program
    and enrolled\
    in any program of another eligible institution for which the prior
    program provides substantial preparation.

-   Students in the cohort must be certificate- or degree-seeking,\
    full-time undergraduates.

Standard-Term Schools

-   Must count all first-time freshmen that enter the school during the
    fall term.

-   A student has entered the school if he or she enrolled for the fall
    term (or during the summer immediately preceding the fall term) and
    is still enrolled as of October 15, the end of the school's drop-add
    period for the fall term, or another official reporting date (in the
    fall) on which a school must report fall enrollment data to either
    the state, its board of trustees or governing board, or another
    external governing body.

Nonstandard Term or Non-Term Schools

-   Must count all students who enter the school between September 1 of
    one year and August 31 of the following.

-   A student has entered the school if he or she has attended at least
    15 days in a program of up to and including, one year in length or
    30 days, in a program of greater than one year in length.

-   The regulations provide for a waiver of completion or graduation
    rate and transfer-out rate calculations for the general student body
    cohort and for athletic data for any school that is a member of an
    athletic association or conference that has voluntarily published
    (or will publish) completion or graduation data that the Department
    determines are substantially comparable to the data required by the
    regulations.

Step 2: Calculating the Rates
[**668.45**](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=45&TYPE=TEXT)*,*
[**668.48**](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=48&TYPE=TEXT)

Determine how many of those students graduated or completed their
program and, if applicable, how many transferred out of their program at
the point in time when 150% of the normal time for completion of each
program has elapsed for all of the students in the cohort.

=============================================

Number of students in cohort who completed their program within 150% of
normal time for completion

\_\_\_\_\_\_\_

Number of students in cohort (minus permitted exclusions) \_\_\_\_\_\_\_

=============================================

Transfer-out rate: \_\_\_\_\_\_\_

==============================================

Number of students in cohort who transferred out of their program within
150% of normal\
time for completion\
\
\_\_\_\_\_\_\_

Number of students in cohort (minus permitted exclusions) \_\_\_\_\_\_\_

============================================

Step 3: Disclosing the Rates

> [668.45](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=45&TYPE=TEXT)*,*
> [668.48](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=668&SECTION=48&TYPE=TEXT)*;*
> [2008--09 FSA Handbook, School Eligibility & Operations,\
> Chapter 6, pages 2--72 through
> 2--75](http://ifap.ed.gov/sfahandbooks/attachments/Vol2Ch60809.pdf)

-   Rates must be disclosed by the July 1 immediately following the
    expiration of 150% of normal time for the group of students on which
    the school bases its completion and transfer-out rate calculation.

-   Schools must disseminate the information on completion or graduation
    and, if applicable, transfer-out rates to enrolled and prospective
    students upon request, through appropriate publications, mailings,
    or electronic media (i.e., school catalogs or admissions
    literature).