![](media/image1.png){width="0.75in" height="0.6694444444444444in"} Jul
12 2005 GSA Office of the Chief Acquisition Officer

GSA Acquisition Letter V-05-14

> MEMORANDUM FOR ALL GSA CONTRACTING ACTIVITIES
>
> FROM: For DAVID A.DRABKIN
> ![](media/image2.jpeg){width="1.8388888888888888in"
> height="0.2652777777777778in"}
>
> SENIOR PROCUREMENT EXECUTIVE
>
> OFFICE OF THE CHIEF ACQUISITION OFFICER
>
> SUBJECT : Protests Tracking System

1\. [Purpose]{.underline}. This acquisition letter amends the General
Services Acquisition Manual (GSAM) to add a requirement for reporting
protest actions to the Senior Procurement Executive (SPE) on all
protests filed with the agency, U.S. Government Accountability Office
(GAO), or the U.8. Court of Federal Claims.

2.[Background]{.underline}. The GSAM at 53003 and 533.104 provides
procedures for processing protests filed with the agency, the GA{}. or
in the \[1.S. Court of Federal Claims. In all protests, the Contracting
Officer (and the Agency Protest Official (APO)) must coordinate the
resolution of protests with the assigned legal counsel. In Fiscal Year
2004, thirty-seven protests were filed with G/\\{\] and eight were filed
with the /\\F»(\]. The Office of General Counsel has systems in place
for tracking protests filed with the GA\[) and the U.S. Court of Federal
Claims, and the AP\[) maintains a system for tracking protests it
decides. However, today, there is no system in-place that adequately
tracks agency level protests resolved by contracting officers. In order
to enhance the quality of protest data received, as well as the means
used to collect such data, a central point of contact within GSA is
being assigned to collect, maintain and manage GSA protest information,
agency-wide. The collection and management of such information will be
useful in devialoong acquisition policies, training, workforce
strategies, and other appropriate actions to ensure that procurement
processes, intended to ensure that public funds are we!l spent, are
effective and applied f8idy, thereby ensuring integrity and public
trust.

3\. [Effective date]{.underline}. 30 Days after issuance.

4\. [Termination date]{.underline}, This acquisition letter remains in
effect until incorporated into the GSAM.

5.[Applicability]{.underline}. This acquisition letter applies to all
protests filed with the agency, the GAO, or in the U.S. Court of Federal
Claims.

6.[Instructions/procedures]{.underline}. This acquisition letter
modifies GSAM Part 533 to add 533.102-70 Protest Reporting Requirements,
as follows:

U.S. General Services Administration

1800 F Street, NW

Washington, DC 20405-0002 www.gsa.gov

> -2­
>
> **533.102-70 Protest Reporting Requirements**
>
> Within 30 days following the end of a fiscal year quarter, the Heads
> of Contracting Activities (HCA) must send a Quarterly Consolidated
> Protest Action Report (QCPAR) to the SPE. (For example, for the
> quarter beginning October 1 through December 31, the QCPAR is due by
> January 31). The QCPAR should include a list of the protests,
> categorized by forum, and provide a brief synopsis of the protest
> issue(s). Remedies granted by GAO or the U.S. Court of Federal Claims
> should also be included, as well as any correction action taken by the
> agency. The HCA will provide the QCPAR to the SPE using the following
> format:

**Quarterly Consolidated Protest Analyst Report (QCPAR)\
(Report the status of all protests quarterly, from receipt through
resolution)**

> \(1\) Period covered by Report: \_\_\_\_\_\_October 1 - December 30,
> 200\_
>
> ­­\_\_\_\_\_\_ January 1 - March 31, 200\_
>
> \_\_\_\_\_\_ April 1 - June 30, 200\_
>
> \_\_\_\_\_\_July 1 - September 30, 200\_
>
> \(2\) Region or Service:
>
> \(3\) Total Number of Protests filed during the report period:
>
> \(4\) (a) Activity this period for protests filed during this period:

<table style="width:100%;">
<colgroup>
<col style="width: 7%" />
<col style="width: 6%" />
<col style="width: 10%" />
<col style="width: 8%" />
<col style="width: 5%" />
<col style="width: 6%" />
<col style="width: 6%" />
<col style="width: 6%" />
<col style="width: 5%" />
<col style="width: 6%" />
<col style="width: 2%" />
<col style="width: 6%" />
<col style="width: 8%" />
<col style="width: 6%" />
<col style="width: 7%" />
</colgroup>
<tbody>
<tr class="odd">
<td><p>Name of</p>
<p>protestor</p></td>
<td>Protest Case #</td>
<td colspan="2">Timing of Protest</td>
<td>CO</td>
<td><p>GSA</p>
<p>Attorney</p></td>
<td>Nature of Protest</td>
<td colspan="3">Protest forum</td>
<td colspan="5">Protest Status</td>
</tr>
<tr class="even">
<td></td>
<td></td>
<td>Pre-Award/Filling Date</td>
<td>Post-Award/Filling Date</td>
<td></td>
<td></td>
<td></td>
<td>Agency</td>
<td>GAO</td>
<td>Court</td>
<td></td>
<td><blockquote>
<p>Sustained/Granted I</p>
</blockquote></td>
<td><p>Settled/</p>
<p>Withdrawn</p></td>
<td>Denied</td>
<td>Pending</td>
</tr>
<tr class="odd">
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
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<tr class="even">
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<td></td>
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</tr>
<tr class="odd">
<td></td>
<td></td>
<td></td>
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</tr>
<tr class="even">
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
</tbody>
</table>

> \(b\) For protests filed during this period that were
> sustained/granted/settled or withdrawn during this period, describe
> any corrective action taken by the agency and/or remedy granted
> (including, if applicable, costs awarded).

  ------------ -------------------------- -------------------------------
  **Protest    **Brief description of     **Discussion of corrective
  Case \#**    protest issue**            action/remedy**

                                          

                                          
  ------------ -------------------------- -------------------------------

-3­

> (5)(a) Activity this period for protests **filed during previous
> periods**:

<table style="width:100%;">
<colgroup>
<col style="width: 6%" />
<col style="width: 6%" />
<col style="width: 8%" />
<col style="width: 8%" />
<col style="width: 6%" />
<col style="width: 6%" />
<col style="width: 6%" />
<col style="width: 6%" />
<col style="width: 4%" />
<col style="width: 6%" />
<col style="width: 2%" />
<col style="width: 6%" />
<col style="width: 8%" />
<col style="width: 6%" />
<col style="width: 7%" />
</colgroup>
<tbody>
<tr class="odd">
<td><p>Name of</p>
<p>Protester</p></td>
<td><blockquote>
<p>Protest</p>
<p>case #</p>
</blockquote></td>
<td colspan="2">Timing of Protest</td>
<td>CO</td>
<td><p>GSA</p>
<p>Attorney</p></td>
<td><p>Nature</p>
<p>of</p>
<p>Protest</p></td>
<td colspan="3">Protest forum</td>
<td colspan="5">Protest Status -</td>
</tr>
<tr class="even">
<td></td>
<td></td>
<td><p>Pre-Award/</p>
<p>Filing Date</p></td>
<td><p>Post-Award/</p>
<p>Filing Date</p></td>
<td></td>
<td></td>
<td></td>
<td>Agency</td>
<td>GAO</td>
<td>Court</td>
<td></td>
<td>Sustained/Granted</td>
<td><p>Settled/</p>
<p>Withdrawn</p></td>
<td>Denied</td>
<td>Pending</td>
</tr>
<tr class="odd">
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
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</tr>
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</tr>
<tr class="even">
<td></td>
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<td></td>
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<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
<td></td>
</tr>
</tbody>
</table>

> \(b\) For protests filed during a previous period that were
> sustained/granted/settled or withdrawn during this period, describe
> any corrective action taken by the agency and/or remedy granted
> (including, if applicable, costs awarded).

+---------------+------------------------+-----------------------------+
| > **Protest   | **Brief description of | **Discussion of corrective  |
| > Case \#**   | protest issue**        | action/remedy**             |
+---------------+------------------------+-----------------------------+
|               |                        |                             |
+---------------+------------------------+-----------------------------+
|               |                        |                             |
+---------------+------------------------+-----------------------------+
|               |                        |                             |
+---------------+------------------------+-----------------------------+
|               |                        |                             |
+---------------+------------------------+-----------------------------+
|               |                        |                             |
+---------------+------------------------+-----------------------------+
|               |                        |                             |
+---------------+------------------------+-----------------------------+