**Directorate of Defense Trade Controls**

Getting Started With D-Trade

The Defense Trade Electronic Licensing System (D-Trade) is a free
service provided to U.S. and specified foreign persons who submit
license applications for the export or temporary import of defense
articles pursuant to the International Traffic in Arms Regulations
(ITAR).

**Please familiarize yourself with D-Trade User Requirements and the
ITAR prior to requesting access to D-Trade.** Both references are
available online at [D-Trade Home Page](../../index.html).

The table below explains the various user types and roles within
D-Trade:

  ---------------------------- ------------------------------------------
  **User Types**               

  User                         An individual assigned one or multiple
                               D-Trade user roles.

  Super User                   An individual responsible for assigning
                               D-Trade user roles. A Super User must be a
                               **direct employee** of the company. A
                               Super User must be designated in writing
                               by a senior officer or empowered official
                               from the parent company registered with
                               DDTC. DDTC will not accept designation by
                               an official from a subsidiary or division
                               of the company.

  **User Roles**               

  Industry Status Retriever    Allows a user to track the status of
                               D-Trade application submissions, download
                               finalized licenses or applications, and
                               submit additional documentation\* on a
                               DTrade application. \[\*A user will also
                               need the Industry Submitter role in order
                               to submit additional documentation.\]

  Industry Submitter           Allows a user to submit D-Trade license
                               applications and additional documentation
                               on behalf of the company.

  Industry Signature Authority Permits electronic signature of D-Trade
                               applications. **This authority must be
                               limited to an empowered official of the
                               company.**
  ---------------------------- ------------------------------------------

A D-Trade Super User is the company official responsible for granting
and managing user roles and privileges within D-Trade for their
organization. Super Users, once designated, will be expected to grant
individual users the appropriate access to company data and electronic
filing system. Every registered entity must designate at least one super
user. Given the broad authority granted to Super Users and their
responsibility to insure compliance with the ITAR, officials from the
Directorate of Defense Trade Controls (DDTC) will only work with a
senior company official or empowered official (See ITAR section 120.25)
identified in registrant's registration statement to establish a D-Trade
Super User(s).

**BEFORE USING D-TRADE:** User roles must be assigned
**[prior]{.underline}** to submitting a license application via D-Trade.
Applications submitted prior to the assignment of user roles are
automatically rejected by the system.

**Instructions for obtaining access to D-Trade (For super users and
regular users):**

1.  **[Purchase an Access Certificate for Electronic Services (ACES)
    digital certificate.]{.underline}** Every individual using DTrade
    must have their own ACES digital certificate. Certificates may be
    purchased from one of the authorized ACES vendors listed below.
    Digital certificates are issued to an individual and must not be
    shared amongst colleagues - each user must have their own individual
    certificate.

    A.  IdenTrust
        ([www.identrust.com/dtrade/index.html](http://www.identrust.com/dtrade/index.html))

    B.  ORC ([www.orc.com](http://www.orc.com/))

2.  **[Install]{.underline} your digital certificate.** Certificate
    installation information will be mailed to you from your certificate
    vendor with instructions on downloading and installing your digital
    certificate.

3.  **Log in to D-Trade.** Access D-Trade via our main web page
    ([www.pmddtc.state.gov](http://www.pmddtc.state.gov/)) or use the
    following link:
    <https://dtrade.pmddtc.state.gov/DTC/CertificateLogin>. Once you
    have accessed the page, a dialogue box will appear labeled "Export
    Filer Registration." Your first and last name should appear in
    boxes; you should insert your telephone number and email address
    accordingly. When selecting your company, please ensure to select
    your parent organization as registered with DDTC. **This is the
    formal name of the company when it registered with DDTC and received
    a registration code (see ITAR 122).** If, amongst the pick list, you
    see multiple entries for your parent company, **STOP** and contact
    the DDTC Helpdesk (202-663-2838) before making a selection.
    Selecting your company name is a vital part of registering with
    D-Trade. This process connects you and your submissions with your
    parent organization.

> 4\. **If you are a regular user:** You are now registered with
> D-Trade. Contact your company super user to have him/her assign the
> appropriate D-Trade roles to you. After which, you can begin to use
> DTrade according to the roles assigned to you.

**To Designate a Super User:**

> 5\. **AFTER** you have registered with D-Trade, by selecting your
> parent company name, please submit a typed request on **parent
> (registered) company stationary** - via fax - to the DDTC Help Desk
> with the required information:

i.  Registered company name

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```
ii. PM/DDTC Registration Code

iii. List of Super User(s)

     a.  Please include name, telephone number and email address

iv. Parent company telephone number

v.  Parent company fax number

vi. Senior company or empowered official contact information including
    email address

vii. The title of the individual signing the request must be captured in
     the signature block and/or within the context of the request.

> Requests will not be accepted on fax cover sheet or a facsimile
> transmittal sheet.
>
> **Note to Subsidiaries: You will only be allowed to register and
> utilize D-Trade under your parent organization. Your request must be
> submitted on parent company stationary and signed by an empowered or
> senior company official for the parent organization.**
>
> The fax number to submit super user requests is (202) 663-2756.
>
> 6\. Allow two (2) full business days for DDTC Help Desk personnel to
> process your request. The designated super user(s) will receive an
> email from the DDTC Help Desk informing him/her of their Super User
> status.

-   If your request is approved, the designated super user(s) will
    receive instructions necessary to complete in order to activate
    their super user status;

-   If your request cannot be processed, the designated super user(s)
    and senior company official will receive an email informing them of
    the modifications necessary in order to complete the processing of
    their request.

Overview for Obtaining Access to D-Trade

As an added feature, you are encouraged to review D-Trade Frequently
Asked Questions (FAQs) on the [D-Trade Home Page](../../index.html).