**BIG HEADS ROUND ROBIN REPORTS**

# ALA MIDWINTER 2006

# Cornell University Library

**Technical Services Integration**

As you might recall from previous updates, Cornell has been involved in
a process to integrate technical services functions across the library
system, as part of a broader university-wide workforce planning
initiative. The effort began in August 2004 and is expected to wrap up
by the end of our current fiscal year (June 2006). Since the June 2005
round robin update, processing of printed materials for the Division of
Rare and Manuscripts Collections (RMC) have been integrated into CU
Library Technical Services, some functional groups within the library
have fallen under the administrative aegis of Library Technical
Services, and a new oversight TS committee has been formed, replacing
the former Technical Services Executive Group. More information is
available in our semi-annual technical services newsletter, *Backstory*
(<http://www.library.cornell.edu/cts/backstory>) and at the Integration
Team's Web site
(<http://www.library.cornell.edu/tsweb/aboutus/TSIWeb/TSintegration.htm>).

**Current Issue Of *Backstory***

The complete table of contents for the current issue is:

**Rare Finds:** A summary of the plans for integrating print materials
from RMC.

**ACTS Up (and Running)**: An overview of the new TS oversight group at
CUL

**ReDS Chases Away Interface Blues**: An article about the Resource
Discovery Systems Working Group, which has oversight of the CUL OPAC and
"Find" services (Find Databases, Find Articles, and Find E-Journals).

**Babelographic Control**: Highlighting the diverse language skills in
CU Library Technical Services.

**And more**: again, the address is:
<http://www.library.cornell.edu/cts/backstory/>

**Janus Conference On Research Library Collections**

Cornell hosted the Janus Conference on Research Library Collections in
October 2005. An important outcome of the conference was the formation
of six groups working on key challenges facing collection development.
More information about the conference and post-conference activities is
available at: <http://www.library.cornell.edu/janusconference/>

**Electronic Resource Management And Other E-Resource Tools**

We have been working since early 2005 with III's Electronic Resource
Management product. Recently, we've begun a major effort to update
licensing information in that system. This has involved significant data
entry, research, and some re-examination of licenses with our content
suppliers. We hope that by having the data in one place, in electronic
format, and in a system based on DLF standards will make supporting
e-resources less labor intensive in the future.

We recently agreed to purchase III's WebBridge product to replace our
LinkFinderPlus link resolver software. WebBridge had been under
evaluation at Cornell since September 2005. We hope to begin a "soft"
rollout in mid-March. Finally, the ReDS group (see Backstory article)
has formed a subcommittee to investigate new federated searching
solutions. The group will consider products from library vendors as well
as Google Scholar, with recommendations to be delivered in April.

**Turnaround Time Study**

In February, Library Technical Services will initiate a large-scale
turnaround time study, looking at technical services processing time
from date of order to handover to access services. The focus is on print
materials. We hope to use the data to identify and remove bottlenecks,
measure vendor performance, and improve responsiveness to readers. Most
of the data will be collected via queries against our Voyager library
management system.

**Cornell Native American Collection**

A major collection of materials on the indigenous peoples of the
Americas, formerly owned by the Huntington Free Library in the Bronx,
was acquired by CUL in June 2004. We have completed processing of the
regular stacks materials and some serials. The remainder of the serials,
along with nearly 6000 rare and "medium rare" titles, will be processed
this year. The Library recently received a major grant from NEH to
preserve and digitize portions of the collection.

**Unicode Upgrade**

We upgraded to the Unicode release of Voyager over the winter holiday
break. The database upgrade went more quickly and smoothly than we had
anticipated, although some glitches remain with ancillary systems and
routines. While we are now using a Unicode system, we have no plans to
introduce vernacular scripts for languages other than Chinese, Japanese,
and Korean at this time.

# Duke University

## New Library Building

On October 12, 2005, the Bostock Library and the von der Heyden Pavilion
opened to the public, providing beautiful spaces and enhanced services
to the Duke community. The Bostock Library, which is connected to the
Perkins Library, has significantly increased the seating and study space
for patrons and provides a variety of areas for studying and utilizing
technology. The von der Heyden Pavilion is an open, glass-walled space
with a café. It was designed to be a meeting and studying space for
students, faculty, & staff as well as a setting for special events. New
spaces added included:

> Total size: 122,275 gross square feet (includes the Perkins Tower)
>
> Collection capacity: 72,996 linear feet of shelving
>
> Open seating: 517 (includes the gateway and Perkins Tower)
>
> Computer workstations: 96
>
> Individual carrels: 87
>
> Group study rooms: 9
>
> Reading rooms: 7

The renovation of the Perkins Library is now underway with the first
floor scheduled to be completed in August 2006. Subsequently the
remaining floors will be renovated somewhat simultaneously, and then the
adjoining Rare Book, Manuscript, and Special Collections Library will be
renovated.

The Technical Services Departments moved to the lower level of the
Bostock Building temporarily so that there valuable first floor space in
Perkins could be renovated as public space. Technical Services will move
back to the Perkins building, on the lower level, in less than two years
to modern new areas with cubicle type offices and furnishings. Staff are
pleased the date to return to Perkins has been moved forward to allow a
quicker turn around time with a recognition by the University
Administration of their need to be in an optimal setting near
Preservation, Gifts Processing, and Shipping and Receiving. During these
next two years the Heads of Cataloging and Acquisitions are meeting on a
continual basis with the architects to define the space and provide
optimal workstations.

With the completion of the Bostock Library, renovations of Perkins
continue and planning is underway for the science and engineering
libraries. The interdisciplinary focus of academic programs and the
success of the new library spaces have raised the possibility of
incorporating these collections into Perkins/Bostock. We are evaluating
the space and service needs for sciences and engineering and will in any
case recommend the purchase of extensive electronic journal back files,
in order to bring more resources directly to the desktop.

## Data Loss and Recovery

On September 11, 2005 the Libraries experienced a loss of data from the
integrated library system that was unrecoverable from any backups within
the Duke system. This included circulation, cataloging, acquisitions
order and invoice data and funds accounting. This loss of data was not a
result of our online system. Staff have worked overtime to re-input all
lost data and have accomplished 95% this task by the end of December,
2005.

## Collections Budget

The budget in 2004/2005 was much better (5% increase) than the previous
year (2% increase). We ended the year with a considerable balance due to
the implementation of Aleph. The University allowed us to carry over the
balance, a portion of which was encumbered. Because of our unusual
budget situation this year, we decided to distribute \$25,000 to each of
the discipline groups (humanities, social sciences, sciences, and
international & area studies, special collections) so that each group
could determine how they would spend the money. The funding results were
60% to new subscriptions and 40% for one-time purchases. The percentages
within the groups varied considerably. The process was a learning
experience, but it did cause the subject librarians to work together in
a fund management initiative.

We have just been informed that the 2006/2007 collections budget
increase is 7%, which is the largest increase we have received in over
10 years. We used a discipline approach in determining the projected
inflators rather than a publication country of origin approach.

## Collections Budget Audit

Work continues on this extensive project initiated in 2004. The stated
purpose was to assess the current policies and procedures regarding
budget development and utilization for the collections of the Perkins
Library System. The subject librarians and the collectors in Special
Collections were responsible for assessing their collections and budgets
in terms of meeting the needs of the appropriate university departments
and programs. They addressed a list of issues/questions in reports
submitted to a coordinating group. They had access to academic
department reports addressing questions from the Provost as to the
future direction of the departments. The reports of the subject
librarians were extremely useful in the preparation of our annual budget
letter supporting our inflation projections for 2006/2007. Next steps
are to share the reports with the faculty and to appoint a group to
assess our allocation process.

One goal of the audit process was to design a system of interlibrary
borrowing data that would be dispersed to Subject Librarians to aid them
in their Collection Development decisions. This project was carried out
by the library's Diversity Fellow during his first rotation in the
Collection Development Department. He set up a model website which can
be searched by patron department, by LC classification, by language,
etc. The user has the capability to generate tables and graphs based on
the data.

## Rare Book Manuscript and Special Collections Library

The Rare Book, Manuscript, and Special Collections Library (RBMSCL) has
continued its commitment to acquire materials related to human rights.
Last year they acquired the collections of Paul Weinberg and David
Goldblatt, two South African photographers, who have documented human
rights in South Africa, and also received the records of the Center for
International Policy, a human rights organization based in Washington,
D.C., RBMSCL has also added to their collection of zines and to their
holdings of Gay and Lesbian literary materials.

## Other Collections Projects

***Reviewing exchange program***: The review was undertaken to address
questions from Duke Press, which sends their journals to most of our
exchange partners. The Press is concerned that a number of the exchanges
are sent to "first world" countries. A task force compiled extensive
data on our exchange arrangements with those countries and determined
that a number of the publications were not available for sale and that
some partners are small institutes with no budgets. We did cancel some
exchange arrangements, but a small library group will come up with
further action plans and meet with Duke Press staff before proceeding. A
related issue is the need to review the payment agreement made with the
Press in 1991.

***Newspaper policy and review:*** A task force was appointed by the
Collections Council to develop a library-wide collection policy for U.
S. and foreign newspapers (including those in Special Collections); to
recommend a detailed process for the review of Perkins' extensive print
newspaper collections, based on that policy; and to explore funding
strategies for the recommended course of action.

### New Initiatives

Within the Triangle Research Libraries Network, Duke has become a member
of the Solinet World Cat Analysis Project. This joint venture has also
hastened Duke's loading of its past holdings since migrating from III to
Aleph. We expect to see those holdings for the past 16 months to be
reflected in OCLC within the next 60 days.

Duke Libraries is purchasing a server to mount the LOCKSS software and
will begin testing this winter.

## Digital Collections Council

The Digital Collections Council was established in April 2005 with
membership including subject librarians from the five discipline groups
mentioned above, as well as representatives from Cataloging, the Digital
Production Center, Archives, Web Services, and the Center for
Instructional Technology. The purpose of the Digital Collections Council
is to create a coherent approach to building digital content in the
Perkins Library System. It establishes criteria-driven policies and
procedures for selecting materials for digitization, and it provides
advice and support to librarians and faculty who wish to propose
materials for digitization. Digitization is currently underway on the
four proposals selected from the first solicitation.

## Approval Plans

We initiated the following new plans: three additional Latin American
plans, a Judaica plan, an Arabic plan, and an additional art plan and
plans are underway to add a South Africa plan.

**International and Area Studies (IAS)**

IAS hired two library interns using grant funding from the Asian/Pacific
Studies Institute to work as the Japanese Studies library intern and as
a Chinese Studies library intern. In both cases, Duke is contributing to
the training and supply of area studies specialists. Other initiatives
within this department included beginning to build a new collection of
comics published under Latin American dictators, expanding the LC
Cooperative Acquisitions Program to include Afghanistan materials, and
the acquisition of the personal archive of Marshall Meyer of materials
on the Dirty War and Human Rights in Argentina.

## LC Reclassification Project

Duke University has completed the first year of a three-year project to
convert its Dewey classified collection to LC. The scope of the project
consists of approximately 2.3 million volumes to re-label, sort, and
reshelve in LC (materials housed in the library's off-site facility are
excluded). This first year of the project focused on preparing the
library's data, which included ensuring that a valid and unique LC call
number appeared in each bibliographic record (1.29 million), creating
item records (150,000) for serials represented only by summary holdings
and generating spine labels.

Early in its deliberations, the library opted to outsource the major
responsibility for the project to Backstage Library Works (BSLW), with
local planning and oversight provided by a small nucleus of library
employees. These employees have worked closely with the project manager
appointed by BSLW for this phase of implementation. More specifically,
they have been responsible for developing specification profiles,
reviewing and approving samples, transmitting and reloading the
library's data, and responding to the vendor's queries for clarification
and/or additional information.

The library is gearing up for the second and final phase of the project,
scheduled to begin in the next two weeks. BSLW's project manager,
accompanied by another employee, arrived in Durham, NC in December 2005
to find housing and begin interviewing and hiring a local pool of
employees to carry out the re-labeling, sorting, and reshelving of
materials in LC.

## Preservation

Utilizing a Planning Grant to assess life expectancy for moving image
collections in TRLN special collections and using that information to
establish a prioritized list for preservation treatment. Project
supported by the Delmas Foundation.

Hired a conservator to treat the Harold Jantz Collection of German
Baroque Literature, housed in our Rare Book, Manuscript, and Special
Collections Library.

## Vacancies

The Perkins Library System is currently seeking applications for several
Technical Services and Collections positions. These include: Associate
University Librarian and Director for Collections Services; Librarian
for Latin America and Iberia; Librarian for Slavic and Eastern European
Studies; Manager, Library Human Resources; and Research Services and
Collection Development Librarian, Sallie Bingham Center for Women's
History and Culture.

Job descriptions are on the Library website:
<http://library.duke.edu/jobs/>

###### Indiana University

**Personnel**

On October 1^st^, Pat Steele began a two-year appointment as Interim
Dean, replacing Suzanne Thorin who left for her new position as
university librarian and dean of the library at Syracuse University.

Carolyn Walters, previously Director of Public Services, was promoted to
Executive Associate Dean, replacing Harriette Hemmasi.

Mechael Charbonneau assumed the additional responsibility of Interim
Head, E. Lingle Craig Preservation Laboratory effective September 1^st^.

Between July and December 2005, the Technical Services Department
advertised and filled 5 open staff positions (4 FTE). One of the vacant
positions was formerly held by Christopher Walker (CONSER/NACO
Cataloger) who left for a new position as Serials Cataloging Librarian,
Pennsylvania State University.

**Local System**

We continue to run on Sirsi Unicorn Academe Version 2004.1.4.5. Work has
begun on developing a staged roll-out plan to move from the XVT-client
to the new Java client in 2006. Because all display screens in the Java
client have been redesigned, a substantial amount of staff training will
be required. The switch to the new client also means that all macros and
locally-developed programs within Technical Services will have to be
rewritten. Implementation of Unicorn's uniform title indexing
functionality is also on the list of tasks for 2006.

Our federated search software, Sirsi's SingleSearch, went live on the
Bloomington campus on July 14^th^ under the local name of
"OneSearch@IU." OneSearch was added to the "Find Information" (database)
section of the library's web pages. Federated search capability was
incorporated into existing lists of databases by subject. A
"QuickSearch*"* page was created within OneSearch to allow users to
search in six general interest journal indexes plus the library catalog.
A screen was also created for users to select from any of the 109
databases that we currently have enabled for federated searching.

**Acquisitions**

-   The on-going responsibility for SFX maintenance as been assigned to
    the Serials Acquisitions Unit. This work was previously done by SFX
    implementation team members.

-   A new Dutch approval plan was established with NedBooks.

-   The handling of incoming gifts was transferred from the Mono
    Receiving/FastCat Unit to a new Gifts Librarian position that
    reports directly to the Director of Collection Development.

-   Responsibility for the management of the current periodicals and
    newspapers shelved in the Wells Library's Kent Cooper Reading Room
    was transferred from Customer and Access Services to the Serials
    Acquisitions Unit.

**Cataloging**

-   The Bindery Preparations Unit took over the responsibility of
    preparing SuDoc monographs for commercial binding. This work had
    previously been performed by staff in the Government Information,
    Microforms, and Statistical Services Department.

-   The Serials Cataloging Unit participated in a National Serials Data
    Program (NSDP) pilot program to automate the process of requesting
    ISSNs for serial titles.

-   Cataloging resources continue to be devoted to support the transfer
    of materials from the various shelving locations on campus to our
    offsite storage facility. Staff are involved with identifying and
    creating new MARC holdings records for transferred serials and
    monographic sets (over 12,000 records during the past few months),
    performing retrospective conversion, and other types of cataloging
    maintenance activities.

**'IUL' OCLC Holdings Flip Project**

A state-wide group was formed to implement prospective cataloging under
new, campus-specific OCLC holdings codes as of October 1st. In the past,
all cataloging for the Bloomington and six regional campus libraries
appeared in OCLC under one holding symbol ('IUL'). As part of this
project, a one-time OCLC reclamation project will occur in late
December/early January to scan/delete existing IUL holdings information
and reset codes to reflect specific campus libraries based on file
extracts from our local online catalog. Once this project is completed,
the IU holdings information in the new WorldCat Indiana Virtual Catalog
view will facilitate user discovery within the state. Completion of the
IUL holdings flip project will also provide improved report capabilities
with the newly purchased OCLC Collection Analysis tool.

**Ohio Valley Group of Technical Services Librarians 2006 Annual
Conference**

Indiana University, Bloomington will be hosting the Ohio Valley Group of
Technical Services Librarians Conference (OVGTSL) scheduled for May
10-12, 2006. Next year's conference theme will be "Crossroads to the
Future."

**Task Group Updates**

-   **Electronic Resources Management System:** The ERMS Task Group
    submitted its report in October. The group's final recommendations
    are currently under discussion.

-   **OCLC Union List of Serials Batchloading:** Specifications were
    written for data extraction from our local catalog of MARC holdings
    records to be loaded into OCLC's Union List of Serials service
    (LDRUS). We hope to begin loading serial holdings information to
    OCLC early next year.

-   **Future of Cataloging at Indiana University:** The group has
    explored in great detail the significant issues and trends likely to
    impact both cataloging and academic libraries in the next 5-10 years
    and is in the final stages of completing its white paper.

Number range CHAPTER**Library of Congress**

Service units and divisions/offices within the Library submitted the
information in this update.

**LC EXHIBIT BOOTH**

The Library's exhibit booth is no. 469 in the Henry B. Gonzalez
Convention Center in San Antonio. The exhibit booth coordinator is
Robert Handloff. Exhibit hours are:

Friday, January 20, 5:30-7:30 pm

Saturday-Sunday , January 21-21, 9:00 am-5:00 pm

Monday, June 23, 9:00 am-2:00 pm

**U.S. COPYRIGHT OFFICE**

Section 108 Study Group

The Section 108 Study Group, convened under the aegis of the National
Digital Information Infrastructure and Preservation Program (NDIIPP) and
co-sponsored by the U.S. Copyright Office, began its work this spring.
The goal of the group, named after the section of the U.S. Copyright Act
that provides limited exceptions for libraries and archives, is to
prepare findings and make recommendations to the Librarian of Congress
by mid-2006 for possible alterations to the law that reflect current
technologies. This effort will seek to strike the appropriate balance
between copyright holders and libraries and archives in a manner that
best serves the public interest.

The creation of the study group was prompted in part by the increasing
use of digital media. Digital technologies are radically transforming
how copyrighted works are created and disseminated, and also how
libraries and archives preserve and make those works available. Cultural
heritage institutions, in carrying forward their missions, have begun to
acquire and incorporate large quantities of "born digital" works into
their holdings to ensure the continuing availability of those works to
future generations.

Section 108 of the Copyright Act permits libraries and archives to make
certain uses of copyrighted materials in order to serve the public and
ensure the availability of works over time. Among other things, section
108 provides limited exceptions for libraries and archives to make
copies in specified instances for preservation, replacement and patron
access. These provisions were drafted with analog materials in mind,
and, as has been observed, do not adequately address many of the issues
unique to digital media, either from the perspective of rights owners or
libraries and archives. The Section 108 Study Group will review and
document how section 108 should be revised in light of the changes
wrought by digital technologies, while maintaining balance between the
interests of rights holders and library and archive patrons.

The Section 108 Study Group is made up of copyright experts from various
fields, including law, publishing, libraries, archives, film, music,
software and photography, and it is co-chaired by Laura Gasaway,
director of the law library and professor of law at the University of
North Carolina, and Richard Rudick, former vice president and general
counsel of John Wiley and Sons. (See
\<<http://www.loc.gov/section108/>\>)

Orphan Works Study

In January 2005, the Copyright Office announced the beginning of its
study of issues surrounding "orphan works" -- copyrighted works whose
owners are difficult or even impossible to identify and locate. The
study is a response to concerns that uncertainty surrounding ownership
of these works might needlessly discourage subsequent creators and users
from using works in socially productive ways, such as by incorporating
these works in new creative efforts, or by making them available to the
public. The study seeks to address these concerns by soliciting public
comment on the issue in order to determine whether a legislative,
regulatory, or other solution might be appropriate.

The study was conducted in three phases. The first phase involved the
solicitation of written comments from the public. The January 26th
Notice of Inquiry published in the Federal Register invited the public
to submit written comments during an initial 60-day period. The Office
received approximately 700 unique comments before the deadline on March
25, 2005.

After this initial period expired, the Notice of Inquiry also provided
for a 45-day period during which the public was invited to submit reply
comments addressing issues raised by the initial comments. The Office
received about 150 unique comments before this period concluded on May
9, 2005. Both the initial comments and the reply comments have been
posted on the Copyright Office's Website.

The next phase involved the review and evaluation of the written
comments. After some review, the Office held roundtable meetings with
dozens of interested parties in summer 2005 in both Washington, D.C.,
and Berkeley, California, as part of an effort to produce a report and
recommendations on orphan works in January 2006.

The study has the support of several members of Congress who are
frequently engaged in copyright issues. On January 5, 2005, Senators
Orrin Hatch and Patrick Leahy, the chairman and ranking member,
respectively, of the Senate Judiciary Committee's Subcommittee on
Intellectual Property, asked the Register of Copyrights to study this
issue and to report findings by the end of the year. In the same month,
Reps. Lamar Smith and Howard Berman, the chairman and ranking member,
respectively, of the House Judiciary Committee's Subcommittee on Courts,
the Internet and Intellectual Property, sent letters to the Register
supporting the study.

Pre-registration

The Copyright Office has implemented a directive from Congress to devise
a system to allow for pre-registration of unpublished works in advance
of commercial release, to help pre-empt infringement. The directive was
included in the Artists\' Rights and Theft Prevention Act enacted April
27, 2005 \[P.L. 109-9\]. Pre-registration is now available through an
on-line submission process. The Copyright Office delayed slightly the
implementation of the pre-registration process to ensure that the online
forms were compatible with browsers that may be used by most applicants.
Currently, the process is available using Internet Explorer 5.01, 5.5
and 6.0, Netscape 7.02 and Firefox 1.0. Working with the vendor, the
software is undergoing upgrades, to be launched early next year, to
further expand the browsers that can be used to access the forms.

**OFFICE OF THE LIBRARIAN**

VSIP/VERA (Buyout/early-out)

This year, the Congressional oversight committees approved the Library's
request to offer Voluntary Separation Incentive Program buyouts and/or
Voluntary Early Retirement Authority retirements from targeted positions
and functions in three service units: Congressional Research Service (up
to 50 buyouts), Library Services (up to 175 division-wide, plus all
eligible employees in the Motion Picture, Broadcasting, and Recorded
Sound Division), and Integrated Support Services (up to9 buyouts). In
order to assure that the VSIP/VERA program will be cost-neutral to the
Library, employees electing the buyout had to retire by January 3, 2006.
The savings from unpaid salaries from January 3 through September 30
will offset the cost of the incentive payments. Employees had to submit
buyout requests by Friday, December 2, 2005. As of that time, the number
of VSIP/VERA retirement applications was: Library Services -- 174; CRS
-- 31; ISS--7; total for the Library -- 212.

### WORLD DIGITAL LIBRARY

Librarian of Congress James H. Billington and Google Co-Founder Sergey
Brin announced on November 22, 2005, that Google would contribute \$3
million to the Library's initiative to begin a World Digital Library
(WDL) for use by other libraries around the globe. The effort would be
supported by funds from nonexclusive, public and private partnerships,
of which Google is the first.

The concept for the WDL came from a speech that the Librarian delivered
to the newly established U.S. National Commission for UNESCO on June 6,
2005, at Georgetown University.

To lay the groundwork for the WDL, the Library will develop a plan for
identifying technology issues related to digitization and organization
of WDL collections. The content of the World Digital Library, like that
of American Memory, will be primarily one-of-a-kind materials, including
manuscript and multimedia materials of the particular culture.

Dr. Billington named John Van Oudenaren, chief of the European Division
and head of the *Global Gateway* digital library project, as the
Library's senior advisor for the WDL initiative, effective December 19.

**LIBRARY SERVICES**

Deanna Marcum, associate librarian for Library Services, issued the
first Library Services E-Newsletter in November 2005 to keep members of
the Association of Research Libraries, the Urban Libraries Council, and
the Council of State Library Agencies informed of the service unit's
projects and initiatives.

**ACQUISITIONS AND BIBLIOGRAPHIC ACCESS DIRECTORATE (ABA)**

ABA lost 78 staff to the VSIP/VERA opportunity, by the January 3, 2006
departure date.

Acquisitions and Cataloging in Overseas Offices

Lygia Ballantyne retired from the Library on January 3. She was director
of the Library's office in New Delhi, India, and served during the past
sixteen months as acting chief of the African/Asian Acquisitions and
Overseas Operations Division (AFAOVOP). James Gentner, director of the
Cairo Office (Egypt), will serve as acting division chief of AFAOVOP for
four months beginning no later than March. Carol Mitchell, currently
acting director of the Islamabad Office (Pakistan), has agreed to serve
concurrently as the acting director for the Cairo Office during this
interval.

The Library's overseas offices (in Rio de Janeiro, Brazil; Cairo, Egypt;
New Delhi, India; Jakarta, Indonesia; Nairobi, Kenya; Islamabad,
Pakistan; and the sub-office in Bangkok, Thailand), administered in
AFAOVOP, acquire and catalog materials from countries in which the book
trade is not well developed; provide preservation controls such as
binding and microfilming for many materials they acquired; and conduct
the Cooperative Acquisitions Program (CAP) to enable other libraries to
acquire materials for their own collections on a cost-recovery basis.
The overseas offices made major progress this year toward full
integration with the Library's acquisitions and bibliographic access
processes in Washington. After intensive training in Washington in the
ILS cataloging module for all types of material including electronic
resources, microforms, and maps, all offices are able to catalog
independently in the ILS.

In April, the directors of the six offices and their financial analysts
were trained in use of the ILS acquisitions module and Momentum, the
Library's online financial system, as part of the 2005 Field Directors
Conference in Washington. This conference also covered the Library's
collection policy and digital initiatives, with the goal of involving
the overseas offices more closely in the development of digital content.
An outgrowth of the April conference was recognition of the need for a
new Cooperative Acquisitions Program (CAP) automated system that would
meet auditors' requirements regarding the CAP revolving fund and
clients' increased expectations for service. At year's end, CAPS-AD
(Cooperative Acquisitions Program system-Alternative Development) was
under development by the Technology Policy Directorate. The alternative
system would make use of the information technology expertise and
superior knowledge of the business model residing in each office.

Casalini Shelf-Ready Project

The Library's project to acquire shelf-ready materials, with complete
cataloging and some book preparation, from its Italian book vendor,
Casalini libri, moved into the production phase in October 2005. The
project began in 2004 and proceeded in three phases. The first two
phases involved the contribution of 2,200 Casalini-produced
bibliographic records, with associated authority work for the final 400,
in compensation for intensive training, review, and feedback to Casalini
by Library of Congress experts. In 2006, the Library expects to obtain
up to 3,500 core-level bibliographic records from Casalini, which has
joined NACO and SACO, the name and subject authority components of the
Program for Cooperative Cataloging, and will contribute necessary
authority work to support access points on these records to OCLC.
Serials, volumes added to multivolume sets, belles lettres, and certain
other materials are excluded from the project; the Library will continue
to catalog at least half its Italian materials in-house during this
phase. A Library of Congress bibliographic record that was prepared by
Casalini carries an 040 field with values: \$a ItFiC \$c ItFiC \$d DLC.

Duplicate Materials Exchange Program (DMEP)

An outgrowth of a business process improvement project initiated in
2002, DMEP had as its goals to maintain or improve equitable exchanges
with active partners; reduce ABA staff time needed to manage exchange
programs; reduce space used to store duplicates, list materials, and
pack items; reduce expense by reducing the number of times that items
were physically handled; and implement a Web-based customer interface to
replace paper lists. All goals have now been achieved, and the Library's
exchanges with partners around the globe are centrally serviced through
DMEP. The online interface for the program, Web DMEP, was launched at
the end of July 2005 to 3,063 partners in 118 countries. The site
employed shopping cart functionality to allow the Library's exchange
partners to select desired materials in exchange for materials that they
send to the Library. Web DMEP offered instantaneous selection, inventory
control, partner access to an entire database of available titles in all
subject areas; and many other improvements over the traditional process
of distributing printed lists of available materials. For exchange
partners without Web access, the program continued to distribute printed
lists containing a different, but comparable, selection of books. In
fiscal 2005, the Library sent its exchange partners 11,197 books
requested from printed DMEP exchange lists and 4,574 books requested
from Web DMEP.

Bibliographic Enrichment Activities

John Celli, Chief of the Cataloging in Publication (CIP) Division,
became chair of the Bibliographic Enrichment Advisory Team upon the
retirement of founding chair John Byrum on January 3, 2006. John Celli
and cataloging automation specialist David Williamson will coordinate
and manage BEAT projects. Patricia Hayward, program specialist in the
CIP Division, will assist with administrative and other support. For
more information, please see \<<http://www.loc.gov/catdir/beat>\>

***Automated Web Cataloging with the Web Cataloging Assistant**.* An
outgrowth of BEAT\'s Web Access to Publications in Series project (see
below), Web Cataloging Assistant has been in operation since June of
2004. It is currently being used to catalog monographs from 32 different
series. As of November 30, 2005, it has accounted for nearly 4,000
electronic monographs cataloged. This project allows a cataloger to
examine the abstract page for a particular monograph on the Web, and by
using computer and programmed functions effect the creation of a MARC
record that is automatically added to the LC database. This record
includes an abstract of the title represented. The cataloger
subsequently adds subject headings and performs any needed authority
work. The capability greatly reduces manual aspects of the project and
allows catalogers to concentrate on the intellectual work, thus
providing an enriched record through largely automated means.

***Web Access To Publications in Series***. This project has several
facets, the first of which is to link many \"working paper/discussion
paper"-type serial publications to their Web-based electronic versions.
These links provide access to electronic versions of these publications.
With this project LC provides more timely, comprehensive, and cost
effective access to these series. In a second area of activity the
Library\'s Serial Record Division is creating electronic serial records
for a number of high research value monographic series that have not
been represented in LC\'s catalogs, thereby opening up a rich, new
source of information for researchers who may now access electronic
versions of those items. These efforts have provided access to the full
electronic texts of 30,000 individual monographs. In all, Web Access to
Publications in Series currently has links to more than 350 series. A
noteworthy enhancement to both the project and for Business Reference
Services, Science, Technology and Business Division, has been the
creation of a Web-accessible database of *Technical Reports and Working
Papers in Business and Economics* for series covered by the project. The
database can be accessed at
\<<http://www.loc.gov/rr/business/techreps/techrepshome.php>\>

***Machine Generated 505 Table of Contents (MG 505)*.** This BEAT
project adds full text table of contents (TOC) data to catalog records
-- information that was previously available only through links from
within catalog records to LC\'s Web-based TOCs for those items. In
addition to English language materials, the project has recently
expanded to include items in German.

The original TOC data was generated from information captured from the
scanned table of contents images from books and is now being added to
field 505 by computer programs. Fields with such information are
preceded by the legend: \"Machine generated contents note:\" and are not
reviewed for punctuation. Because the scanned table of contents reflect
a wide variety of formats and structures, a small percentage of records
may contain errors in the placement and configuration of the 505 texts.
Begun in February 2005, this project has produced 10,000 machine
generated TOC.

***Web Access to Works in the Public Domain**.* This BEAT initiative
links LC bibliographic records to full text electronic copies of the
materials residing in other institutions. The Library expects to provide
users with substantive information about these materials as well as
access to their full texts. In 2005, BEAT processed items from new
sources: RAND Corporation, the U.S. Commission on Civil Rights, the
University of Maryland Law School, and the University of Wisconsin
Digital Collections.

***BEAT Book Reviews projects**.* This ongoing BEAT project to include
links to scholarly reviews expanded in fiscal 2005 to include reviews
from *E-Streams* and *Education Reviews*.

***Collaborative project to study iVia software**.* The Library has a
cooperative agreement in the final stages with the INFOMINE Project
(\<<http://infomine.ucr.edu/>\>) at the University of California,
Riverside. This cooperative agreement would test the iVia software
(\<<http://infomine.ucr.edu/iVia/>\>) developed for the INFOMINE
project. iVia harvests, analyzes, and processes metadata from Websites
and other digital objects for use in the INFOMINE database. The parties
believe that it would benefit the library community worldwide to
incorporate the Library's subject authority and classification data into
the iVia automatic classifier capability. It is thought that the
incorporation of this data will improve the ability of the iVia software
to generate metadata useful to the Library and other libraries, with
minimal intervention by cataloging staff. The cooperative agreement was
pending as of December 30.

***Digital Tables of Contents**.* The Digital Tables of Contents project
creates machine-readable Table of Contents (TOC) data from TOC
surrogates and these materials are subsequently HTML-encoded and placed
on a server at the Library. The process cross-links the TOC to
underlying catalog records. Both the catalog records and the linked TOC
data may be viewed through a Web browser by accessing the Library\'s
online catalog access options. Over 32,000 TOCs have been created and
linked in this project. In 2005, over 6000 TOCs have been added to the
project. In addition, more than 8.8 million hits have been recorded on
the TOC files section of BEAT Web pages for the three Web-based TOC
projects combined.

Cataloging in Publication

In early spring 2006, the Library of Congress Cataloging in Publication
(CIP) Program will launch two separate online surveys to U.S. libraries
and U.S. publishers. The year 2006 marks the 35^th^ anniversary of the
CIP program, an appropriate time to review the status of the program and
to obtain feedback from the communities it serves.

The surveys are designed to obtain input on a number of critical issues
facing the CIP program and its future. They will help the Library of
Congress identify the full scope of how CIP data is currently used and
how the program can be improved, so that it can better meet the needs of
the library and publishing communities, while improving throughput,
efficiency and reducing costs.

The surveys will be posted on the Library of Congress homepage and
notice of their availability will be advertised through the American
Library Association and the Association of American Publishers.

For further information about the 2006 CIP surveys, please contact Oxana
Horodecka, Coordinator of Electronic Programs, CIP Division, Library of
Congress: [[ohor@loc.gov]{.underline}](mailto:ohor@loc.gov)

Cataloging Distribution Service (CDS)

***Cataloger' s Desktop.*** Migration to the Web of *Cataloger's
Desktop* is now complete. The Cataloging Distribution Service (CDS) will
shortly introduce a simplified user interface and a reorganized and
easier-to-use table of contents. We will demo *Desktop* new features as
well as Quick Tip navigational aides in the LC booth theater as well as
throughout the conference at the LC exhibit booth.

***Classification Web.*** CDS will also demonstrate *Classification
Web*, its fee-based service offering Web access to *LC Classification*
schedules and *LC Subject Headings* plus Dewey correlations to LCSH.
Since CDS released the product, it has been an outstanding success, with
more than 1,700 subscribers around the world. A demonstration of
*Classification Web: New Features* will take place in the booth theater.

***Free PDF versions of selected publications*.** The following
publications will be available as free PDF files beginning with issues
published after January 1, 2006: *Cataloging Service Bulletin, Updates
to Library of Congress Rule Interpretations, Updates to Subject
Cataloging Manual: Subject Headings, Updates to CONSER Editing Guide,
Updates to CONSER Cataloging Manual,* and *Updates to MARC 21 format*
documentation. The traditional paper publications will continue to be
available from CDS by paid subscription. Based on CDS's experiences
offering PDF versions of these selected publications throughout 2006,
CDS may decide to offer additional titles in PDF format.

***Cataloging Documentation Survey.*** CDS conducted a cataloging
documentation survey this past summer. The survey was available directly
from the CDS Web page. Among the major findings were the following:
there was some interest in PDF versions of updates to CDS's looseleaf
publications \[see section directly above this for details\], but,
generally, PDF was not a preferred format for LC documentation users.
*Classification Web* was the preferred format for accessing *Library of
Congress Subject Headings; Cataloger's Desktop* was the preferred format
for accessing LC's cataloging documentation. Forty percent of
respondents used the paper print versions of documentation to supplement
their use of the Web products.

***Training products.*** During 2006, four new courses and their
accompanying CDS materials will be introduced: *Metadata Standards and
Applications*; *Principles of Controlled Vocabulary and Thesaurus
Design*; Digital Project Management for the 21st Century; and *Digital
Library Design Overview*. During the last year, the following training
courses and accompanying CDS materials were revised: Integrating
Resources Cataloging Workshop; Basic Serials Cataloging Workshop;, and
*Advanced Serials Cataloging Workshop*. A new course and accompanying
CDS material, *Basic Creation of Name and Title Authorities*, was
introduced.

***New Voyager Unicode Implementation and Delete Records**.* The new
Voyager Unicode implementation had to be completely tested before CDS
made the switch. Ninety percent of the affected programs are now
functioning without problems. One exception relates to the distribution
of delete records. There is a problem with the delete processing when
certain diacritics are present. CDS is aware of the problem and has
identified the records. Subscribers need not report the missing records.
CDS hope to resolve the issue soon and will redistribute the missing
delete records.

A positive result of the new Voyager Unicode system is that CDS is now
in a position to distribute UTF-8 encoded records. For the near future,
UTF-8 distribution will be in response to requests from subscribers.

***CDS transition.*** Kathryn Mendenhall, chief of CDS, became full-time
acting director of the Partnerships and Outreach Programs Directorate in
November 2005. Barbara Tillett, chief of CPSO, is also acting chief of
CDS during Mendenhall's absence. She is assisted by Tom Yee, assistant
chief of CPSO. In addition, Loche McLean and Bruce Johnson will rotate
as acting assistant chiefs of CDS, with McLean taking on that role for
the first quarter of the calendar year.

Cataloging Policy

***Descriptive cataloging**.* The Cataloging Policy and Support Office
(CPSO) continues to move forward with its mandate to revise its
documentation. The following LCRIs have been modified, cancelled or
simplified:

***LCRI 1.0G1, Accents and Other Diacritical Marks*.** This LCRI
prohibited the use of accent marks on initial capital letters of words
in manifestations published after 1801 in French, Spanish and
Portuguese. At that time of issuance in 1982, this policy aligned with
the practices of the Library and Archives, Canada (LAC); however, since
that time LAC has changed its practice and asked the Library of Congress
to conform with that change. Effective January 1, 2006, CPSO is
cancelling this LCRI and will reissue the LCRI with guidelines for
implementation. This LCRI will be available February 1 via Cataloger\'s
Desktop. Catalogers may begin to implement this decision immediately.
Cf.

\<<http://www.loc.gov/catdir/cpso/accents.html>\>

***LCRI 22.17, Dates**.* In late June 2005, CPSO posted a proposal for
the addition of dates to existing personal name headings, and solicited
comments from the wider cataloging community. This proposal stimulated a
tremendous response and interesting discussions. A complete summary of
the comments received, and a discussion of the resulting decisions made
by Library of Congress cataloging management is available at
\<<http://www.loc.gov/catdir/cpso/deathdates.pdf>\> \[140 KB; 14 p.\].
In brief, these decisions are: Allow the optional addition of death
dates to established headings that contain birth dates only. Continue
the \"status quo\" regarding the restriction of adding dates (birth
and/or death) to existing headings that previously had no dates and are
not in conflict with other headings. Additional simplification and
implementation issues are addressed in the full report. A draft of LCRI
22.17 incorporating these decisions is available at
\<<http://www.loc.gov/catdir/cpso/22-17-rev05.pdf>\> \[19 KB; 2 p.\].
The final version will be available via *Cataloger's Desktop* on
February 1, 2006. Because of the expected impact and in the interest of
an orderly implementation, LC requests that the new policies not be
followed until the LCRI is published.

***LCRI 25.13. Manuscripts and Manuscript Groups draft available for
comment**.* Because this complex rule is used infrequently by most
catalogers, the lack of explicit guidelines has caused considerable
frustration and disparate results. The revisions are designed to give
clear instructions so that catalogers will 1) know exactly how to create
a heading for a manuscript and provide appropriate references, even
though they only occasionally create these headings, 2) achieve
consistency in creating manuscript headings, 3) provide specific
instructions for relating a manuscript heading to the heading for the
work contained in the manuscript, and 4) limit the creation of an
authority record for the work to situations in which it is actually
needed. The draft is available at
\<<http://www.loc.gov/catdir/cpso/25_13.html>\>. The deadline for
comment on this draft is January 30, 2006. Comments may be sent to CPSO
by email at \<cpso@loc.gov\>.

***Descriptive Cataloging Manual*, *Z1****.* The 670 section has been
updated to include guidelines for the use of subfield \$u that allows
catalogers to add a Uniform Resource Identifier (URI) in authority
records when needed. Appendix 1: Ambiguous headings has been updated to
reflect recent policy changes in regard to Forests, parks, and reserves
as well as to the appropriate MARC coding for U.S. tribal entities.
Appendix 2: Canadian Names clarifies that the Library and Archives,
Canada will maintain the status quo in regard to Canadian forests,
parks, and reserves as well as to names of Canadian First Nations.

*LC Guidelines supplement to the MARC 21 Format for Authority Data
(i.e., "Blue pages")* has been updated to reflect the use of subfield
\$u in the 670 field and guidelines for the use of 043 in authority
records have been issued.

**LC Unicode cataloging policies**. CPSO will be working on adjustments
to the cataloging policies related to bibliographic and authority
records using non-roman scripts over this coming year. Currently, LC is
planning to hold changes until 2007 to allow time for testing and
coordination with the NACO nodes; discussions have already started.

**LCSH, 28^th^ edition**. The 2006, 28^th^ edition of LCSH will include
approved subject headings and changes up to and including Weekly List 35
for the editorial meeting that met on August 31, 2005.

**Library of Congress Classification**. The 2005 printed editions of
class H (Social sciences), K (Law in general. Comparative and uniform
law. Jurisprudence), KF (Law of the United States), K Tables (Form
division tables for law), L (Education), P-PA (Philology and
linguistics), and PJ-PK (Oriental philology and literature, Indo-Iranian
philology and literature) were published by the Cataloging Distribution
Service (CDS) of the Library of Congress.

**Subject Cataloging Manual: Shelflisting***.* The Cataloging Policy and
Support Office is planning to produce a new edition of the current
*Subject Cataloging Manual: Shelflisting*, combined into a single
physical volume with the current *Subject Cataloging Manual:
Classification*. In the meantime, much of the new and revised material
in the shelflisting manual is being made available in *Cataloger\'s
Desktop*. The manual has been reorganized into two sections: *General*,
and *LC-Specific Information*. Many of the instruction sheets have been
renumbered and relocated. G 60 has been split into five separate
instruction sheets. Fourteen instruction sheets have been deleted
because they reflect internal LC procedures that have changed since the
introduction of the LC ILS in 1999. Some of the remaining instruction
sheets have been updated to correct errors or remove obsolete
information. Additional updates and corrections will appear in
*Cataloger's Desktop*, Issue 1, 2006.

Cooperative Cataloging

Highlights from the Program for Cooperative Cataloging statistics for
fiscal include:

new name authority records:162,099

new series authority records: 9,889

new subject authority records: 2,962

new bibliographic records:66,809

CONSER authentications: 23,692

CONSER maintenance: 32,246

Growth in membership has continued at an even pace, with the PCC
reaching the 500-member mark during the fiscal year. A large number of
training sessions for new and current members were conducted over the
past year---64 institutions and over 100 catalogers received NACO
training; the majority of these sessions were done by non-LC staff.
Outreach efforts in under-represented areas such as East Asian,
African-American, and other minority groups had notable successes with
the training of the Harvard Yenching Library for BIBCO (monograph
bibliographic record cooperative program), the NACO (name authority
cooperative program) membership of the National Indian Law Library, and
the formation and training of a Caribbean NACO and SACO (subject
authority cooperative program) funnel centered in the University of the
West Indies.

A further notable development is the consolidation of SACO as a program
with membership, training, and quality/quantity requirements.
Experienced catalogers have agreed to serve as SACO mentors in the
field, working with new members. This will spread the training and
review expertise outside the LC staff.

CONSER

***Auto-Derived Records and CONSER Authentication***. In October 2005
CONSER members discussed a joint OCLC/LC/PCC proposal to include in the
CONSER database records created as a part of the OCLC e-serials holdings
project. The records were created using a macro to clone e-serial
records from existing CONSER and non-CONSER OCLC records for the print
resources. One of the issues surrounding the cloned records is the
possibility that some incorrect ISSN data on the records for the print
resources will transfer to cloned e-serial records. Resolving duplicate
records created during the project is also a concern. The proposal will
be a topic at the CONSER-At-Large meeting on Sunday at the 2006 ALA
Midwinter meeting.

***Access Level Record for Serials**.* The Library of Congress Serial
Record Division and several PCC members have formed a group to develop
and test an access level record for serials. This collaborative pilot
project is co-chaired by Regina Reynolds (LC) and Diane Boehr of the
National Library of Medicine. Several CONSER members are participating
in the project and a discussion will be presented at the CONSER-At-Large
meeting at Midwinter.

The access level record pilot for serials takes advantage of the model
used for non-serial e-resources developed by Dave Reser (LC), LC
contractor Tom Delsey, LC cataloging staff, and LC reference staff. The
effort is designed to enhance the utility of catalog records, both to
end users and those in the library that use catalog records for
processing serials, by assuring that essential elements for user tasks
are present in the record. Cataloging cost savings may result by
supplying only those record elements that are essential for performing
the user tasks identified in *Functional Requirements for Bibliographic
Records (FRBR)*: find, identify, select, and obtain.

The serials pilot will include creation of test records based on the
essential set of AACR2 and MARC 21 elements and the cataloging
guidelines. The records will be evaluated in terms of cataloging costs
and how well the records meet end user and library processing needs. The
project is expected to result in a chart of essential data elements and
an outline of cataloging guidelines by January 2006. A progress report,
including an evaluation of the pilot, is expected by the end of April
2006. The charge for the pilot including a detailed discussion of
background, methodology, and deliverables is available at
\<<http://www.loc.gov/acq/conser/Access-level-chargelc-pccaug17.pdf>\>

***Serials Cataloging Cooperative Training Program (SCCTP)***. In fiscal
2005, trainers in the SCCTP taught 64 workshops, sponsored by more than
twenty different organizations. Sponsors included utility network
training programs, library associations, library interest groups,
consortia, and university libraries. The SCCTP workshops continue to
enjoy strong demand and serve as a practical source of serials
cataloging training in the serials community.

During the year, SCCTP joined other cooperative training initiatives
under the umbrella of the Cataloger's Learning Workshop (CLW)
\<<http://www.loc.gov/catworkshop/>\>. CLW is a clearinghouse portal for
cataloging and other metadata training resources for information
workers. The CLW editorial board provides editorial oversight of
material produced by the participating programs: SCCTP, Cooperative
Cataloging Training, and Cataloging for the 21st Century. CLW is
developing guidelines to provide more consistency in training materials
created and distributed by component programs and hopes to enhance
communication among course developers, revisers, CDS as distributor, and
instructors.

Catalogers and course developers have expressed interest in developing
Web-based courses from existing SCCTP workshop material. Development of
pilot instructor led online workshops is being considered for
development in 2006.

***CONSER Documentation**.* The SCCTP *Integrating Resources, Basic
Serials, Advanced Serials,* and *Electronic Serials* workshops were
revised in 2005 to reflect changes in the 2004 Update to AACR2 and
included other changes and corrections. The *CONSER Cataloging Manual
(CCM)* update 2 was distributed in spring of 2005 and the *CONSER
Editing Guide (CEG)* update 16 was completed in December 2005 and will
be distributed in early 2006.

Library of Congress Website Focus Group

The Acquisitions and Bibliographic Access division at the Library of
Congress plans to redesign its Website at
\<<http://www.loc.gov/catdir/>\>. The Library of Congress will conduct
focus groups at ALA in San Antonio to learn more about the needs of our
Website users. We will focus on the needs of catalogers and other
individuals who use the Library\'s cataloging and related resources.

There will be six 30-minute focus group sessions. Participants were
asked to register before January 10, 2006. Please send questions to:
Michelle Rago, Office of Strategic Initiatives, Library of Congress,
\<mrago@loc.gov\>

Bibliographic Access Divisions and Serial Record Division Production,
Fiscal Years 2005 and 2004

*Bibliographic Records Completed* FY2005 FY2004

Full/Core Original 185,531 185,309

Collection-level cataloging 4,441 4,393

Copy cataloging 55,925 46,363

Minimal level cataloging [28,993]{.underline} [23,872]{.underline}

Total records completed 277,453 259,937

*Total Volumes Cataloged* 312,818 294,510

*Items Processed on Inventory-*

*Level* *Records \--*0\-- 24,392

*Authority Records Created or Updated*

New name authority records 88,828 92,311

New series authority records 9,056 8,770

New Library of Congress Subject Headings [6,678]{.underline}
[6,393]{.underline}

Total records created 104,562 107,474

# COLLECTIONS AND SERVICES DIRECTORATE

Federal Research Division

In response to a request from ALA for use in a library disaster recovery
workshop, FRD has mounted on its public Website a May 2001 report
prepared under an Interagency Agreement with FEMA entitled "Cost
Estimates for the Replacement of Periodical Holdings." The report
relates to the cost of replacing specific periodical titles lost in a
flood at North Dakota State University in 2000. The URL is
\<<http://www.loc.gov/rr/frd/pdf-files/FEMA.pdf>\>.

Motion Picture, Broadcasting, and Recorded Sound Division

***National AudioVisual Conservation Center.*** In December 2005, the
Library took possession of Phase 1 of the new National AudioVisual
Conservation Center (NAVCC) in Culpeper, Virginia. Phase 1 is comprised
of the 140,000 square foot Collections Building and the Central plant
servicing the entire facility. Staff will begin working on-site in early
January to prepare for the massive task of moving the Library's moving
image and recorded sound collection throughout the winter and spring
months. The Packard Humanities Institute continues to construct Phase 2
of the facility -- comprised of the Conservation Building and Nitrate
vaults -- which is now scheduled for completion and final turnover to
the Library at the end of 2006. At that time, the Library's audiovisual
preservation laboratories and the staff in the Motion Picture,
Broadcasting and Recorded Sound Division will be relocated to Culpeper.

Through contracts with Ascent Media Group and a team of software
developers, progress continued on the design of the NAVCC audiovisual
system and software requirements necessary to automate and integrate the
center's new workflows. In January 2006, the Library's Information
Technology Services (ITS) department distributed a Request for Proposal
to procure the new computer server and storage infrastructure that will
be used as a preservation archive to sustain and protect the
petabyte-level preservation data produced by the NAVCC. The deadline for
proposals in response to the RFP is March 15, 2006.

***National Preservation Boards**.* In consultation with the Library's
National Recording Preservation Board, work continued on the effort to
conduct a study of the state of recorded sound preservation in the U.S.
As part of the study, the Library produced two new publications in
collaboration with the Council of Library and Information Resources
(CLIR). The first, *Survey of Reissues of U.S. Recordings* by Tim
Brooks, was published in August 2005. The purpose of this report is to
determine the legal accessibility of sound recordings published in the
United States during the period between 1890 and 1965. Utilizing
scientific research methods, the report discovered that only about 14
percent of recordings published during this period are still in print
today. The second study, published in December, was entitled *Copyright
Issues Relevant to Digital Preservation and Dissemination of Pre-1972
Commercial Sound Recordings by Libraries and Archives*. This study,
written by Columbia University Law Professor June Besek, provides a
legal analysis of the complex rights issues involved in sound recordings
prior to their being brought under federal copyright protection in 1972,
with a focus on the scope of protection and allowable uses, particularly
for research and scholarship.

In December, the Librarian of Congress announced the 17^th^ annual
selection of 25 films named to the National Film Registry. Selected
following the receipt of public nominations and in consultation with the
Library's National Film Preservation Board, the total number of titles
on the registry now stands at 425. Titles named in 2005 were: *Baby
Face* (1933), *The Buffalo Creek Flood: An Act of Man* (1975), *The
Cameraman* (1928), *Commandment Keeper Church, Beaufort South Carolina,
May 1940* (1940), *Cool Hand Luke* (1967), *Fast Times at Ridgemont
High* (1982), *The French Connection* (1971), *Giant* (1956), *H2O*
(1929), *Hands Up* (1926), *Hoop Dreams* (1994), *House of Usher*
(1960), *Imitation of Life* (1934), *Jeffries-Johnson World\'s
Championship Boxing Contest* (1910), *Making of an American* (1920),
*Miracle on 34th Street* (1947), *Mom and Dad* (1944), *The Music Man*
(1962), *Power of the Press* (1928), *A Raisin in the Sun* (1961), *The
Rocky Horror Picture Show* (1975), *San Francisco Earthquake and Fire,
April 18, 1906* (1906), *The Sting* (1973), *A Time for Burning* (1966),
and *Toy Story* (1995).

# PARTNERSHIPS AND OUTREACH PROGRAMS DIRECTORATE

Kathryn Mendenhall, director of the Cataloging Distribution Service, was
named interim director of the Partnerships and Outreach Programs
Directorate, effective November 1, 2005.

Federal Library and Information Center Committee

Roberta Shaffer was appointed executive director of the Federal Library
and Information Centers Committee on August 29. During fiscal 2005, the
Federal Library and Information Center Committee (FLICC) pursued its
mission to foster excellence in federal library and information services
through interagency cooperation and to provide guidance and direction
for FEDLINK.

The FLICC Human Resources Working Group contributed to redefining the
Office of Personnel Management Qualification Standards for job series
1410 (librarians) as well as the Classification Standards and to
removing the librarian occupation from OPM's services directory to have
it established as a professional occupation. The Education Working Group
presented a variety of seminars and workshops on cataloging, copyright
law, digital licensing, and other information science policy issues. The
Content Management Working Group sponsored an update session on the
future of the federal library and workshops on information architecture,
taxonomy and e-Government.

National Library Service for the Blind and Physically Handicapped
(NLSBPH)

In a milestone agreement, NLS arranged for Battelle, a major technology
innovation firm, to lead a consortium of expert subcontractors to design
and develop its next-generation audiobook system. The complete playback
system will include a solid-state digital talking-book machine and a
flash-memory cartridge, about the size of a credit card and labeled in
both print and braille, that stores the audiobook. It will be
lightweight, portable, and durable enough for years of use, largely
maintenance-free. NLS has set a reliability goal of ten years of normal
daily operation.

# PRESERVATION DIRECTORATE

Dianne van der Reyden was permanently appointed director of preservation
on September 12.

IFLA PAC Center Initiatives

The Directorate is the Regional Center for North America for the
International Federation of Library Associations (IFLA) Preservation and
Conservation (PAC) Focal Point, which is hosted by the National Library
of France. During the summer of 2005, the Directorate initiated the
formation of an IFLA PAC North American Network, consisting of a dozen
partners including the libraries of Harvard, Yale, Cornell, Johns
Hopkins, the University of Utah, and the University of Texas-Austin, as
well as the Smithsonian Institution Library, the National Archives and
Records Administration, the New York Public Library and the Library and
Archives of Canada. The purpose of this group is to form a network of
local regional centers that can address library preservation issues on a
national level. The first charge to the group was to develop a
coordinated effort for emergency mitigation for collections. To this
end, each partner was asked to agree to commit annually a total of 80
hours of staff time in recovery and training plus \$1000 in resources or
the equivalent to help with emergencies in North America or neighboring
countries. With the advent of Hurricanes Katrina and Rita, the North
American Network (NAN) has held weekly conference calls to coordinate
activities with FEMA and the Heritage Preservation Foundation, and a
series of recovery workshops have been planned for fiscal 2006.

**Emergency Response Accomplishments**

To respond to the needs of libraries in areas affected by hurricanes,
the Directorate updated its Website to include a link for Hurricane
Recovery, Emergency Preparedness and Response, containing information
for libraries, archives, museums, and the general public about recovery
of water-damaged materials. An in-house training program was designed
and scheduled for hurricane-affected library staff wanting to learn
disaster recovery techniques for collections, with a curriculum
specifically on the topic of recovery of water-damaged materials. The
Directorate also identified volunteers and supplies that may be
available to aid afflicted libraries.

Mellon Photograph Survey Grant

The Andrew W. Mellon Foundation awarded a \$40,000 grant to the
Directorate for a three-pronged project: a comprehensive survey of the
Library's photograph collections, an evaluation of a database structure
to use as an assessment tool related to the conservation of those
collections, and recommendations to address the needs identified in the
survey. The comprehensive survey of the Library's approximately 14
million photographs will allow photo conservators to plan and conduct
photo preservation activities more effectively and efficiently than has
been possible in the past because of limited staff and resources, and
will provide a model for that can be used to survey other photograph
collections in large research institutions. The project is expected to
take 15 months, continuing through fiscal 2006.

Fellows and Interns Training Program

The Directorate reorganized its Fellows and Interns Training Program to
maximum funding options and to introduce students to the full range of
preservation activities undertaken in the Directorate. In addition to
funds from Pulitzer, Harper-Inglis, and INA, new funders included
Nielson-Bainbridge and The Mellon Foundation. The Directorate hosted
eight interns from conservation programs in the US, Chile, France,
Italy, and Japan.

Digitizing Sound Initiative

Two initiatives continued with the Department of Energy's Lawrence
Berkeley National Laboratory. The first, entitled the "Image,
Reconstruct, Erase Noise, Etc." (IRENE) Project, funded by the Library
and by the National Endowment for the Humanities, is aimed at building a
fast two-dimensional scanning machine for lateral discs. A functioning
prototype was assembled and scans made with that machine have
demonstrated the required performance. Development work on the full
scale software package is underway. Analytical studies research effort
is centered on the use of a precision surface profiling probe that
utilizes confocal microscopy. Various scans and tests have been made on
a diversity of media including wax and celluloid cylinders, shellac,
lacquer, and aluminum discs, and plastic dictation belts. Audio clips
from Edison and wax Dictaphone cylinders, some from the Jack London
residence at the Jack London State Park in Glen Ellen, California and
heavily damaged by "mold," have been recovered. A number of preliminary
conclusions are under consideration which impact on optimal scanning
strategies and scan times. This project was presented at the Library in
May 2005. The second initiative, entitled "Analytical Studies using
Non-Contact Methods on Mechanical Recording Media," is funded by the
Library with additional support from the Mellon Foundation. The research
effort is aimed at measurements using the full three-dimensional surface
profiles of phonograph discs to extract the maximum information from the
recorded sound carrier. A paper describing the 3D studies was published
in the Journal of the Audio Engineering Society in June 2005. A goal of
this effort is to develop an IRENE-like proposal for a 3D scanning
system that could be used by the Library. That proposal would be ready
in mid-2006. Significant outreach activity has explained this research
and its value to a diverse audience including archivists, conservators,
scientists, audio professionals, students, and the general public.
Approximately 30 invited talks have been presented and a large number of
newspaper and magazine articles, and radio and TV spots have appeared.

Preservation of Treasures Program

Work began on a contract with the National Institute of Standards (NIST)
for the design and construction of an argon encasement for the display
of the Waldseemueller Map, based on systems used for the Charters of
Freedom.

Conservation Division

***Conservation Treatment Section**.* Staff surveyed 3,744,985 special
collection items for treatment, digitization, exhibition, and relocation
to off-site storage. To make collections from twelve curatorial
divisions available for use, staff treated 57,644 books, paper,
photographic and mixed media materials, and housed 786,676 items,
including audio/visual materials. Preservation staff also prepared 577
items for exhibitions worldwide and 4188 items for the National Digital
Library and Internet access. New initiatives included the preparation of
condolence books to be signed by Congress for both the Pope John Paul II
and the victims of the London subway bombings, and staff continued to
consult on the new Capitol Visitors Center. Highlights included the
conservation treatment of several colonial documents including the
papers of George Mason, as well as a letter from the Continental
Congress to George Washington, the 1787 Articles of Confederation,
Benjamin Franklin's 1754 Draft of the Albany Plan of Union, and the
Declaration of Rights made by Representatives from Virginia. Ancient and
exotic materials were also treated, such as a medieval Ethiopian vellum
manuscript story of Saint Takle, the 15th century Washington Haggadah, a
16th century Mishnah Torah with wooden boards, the Dhuratul Taj, an
illuminated manuscript of Shi'a text, the 17th century Sanson Atlas
Nouveau, an 18th century Italian parchment scroll containing the Book of
Esther, a 19th century Tibetan thangka painting and a 19th century map
of Peru. The Ezoshi Collection of 130 unique and rare volumes about the
Ainu people of Japan was fully examined, repaired and rehoused. In
addition, a special presentation housing was made for the bronze head
and hands of Abraham Lincoln. Treatment continued on the political
cartoons from the Herblock and Swann collections.

In the Interpretive Programs Office Conservation Program, Conservation
Division staff treated 90 books, 83 single paper items and 69 photos and
1 vase, among other things, for exhibits including the *Kislak
Highlights, Heavenly Craft, Walt Whitman's Leaves of Grass, Haven to
Home, American Treasures,* and Disney\'s LC to LA exhibition program.

***Preventive Conservation Section*.** Preventive Conservation staff
completed the fourth year of a five-year project to preserve \'at-risk\'
collections on Capitol Hill. To protect such collections from handling,
light and pollutants as part of a stabilization initiative, over 13,255
enclosures, folders and boxes were made to house more than 965 books,
5,618 paper items, 6,645 photographs, and 27 objects. Milestones from
this initiative include the completion of the following three-year
rehousing projects: 130,450 documents from the Theodore Roosevelt
Collection, 15,080 photographs from the Margaret Mead collection, 43,969
photographs from the Biographical File Collection, and 2,781 dust
jackets protected from the Rare Book and Special Collections Division.
Treatment and housing was completed on several photographic collections
including Fenton, Flanner-Solono, and Western Survey and on large items
from the Popular Graphic Art Collection.

Binding and Collections Care Division

The Library Binding Section implemented two initiatives designed to
improve workflow efficiencies that began to reduce persistent binding
backlogs. The first project involved analyzing binding quality review
workflow to determine where non-staff resources could be applied in
order to redirect available staff time to the preparation of more items
for commercial binding. The second efficiency initiative involved a
pilot project to defer commercial binding of most softbound Copy 2\'s
volumes assigned to the General Collection that are cataloged by the
History and Literature Cataloging Division (HLCD). Instead of full
commercial binding, these duplicate volumes are being labeled and
processed for storage in the more environmentally beneficial Fort Meade
storage facility.

An existing contract with Preservation Technologies (PTLP), requiring
review and selection of newly bound items for mass deacidification
treatment, was modified to include preliminary binding quality review
and routine ILS update tasks for all commercially bound volumes. This
action resulted in a thirty percent increase in the number of items
being prepared for commercial binding on a weekly basis during the last
two months of the fiscal year.

The Collections Care Section continued to improve its core activities to
provide repair and box making services. In fiscal 2005, 2,954 volumes
were repaired and 15,489 boxes were made (an increase of 93 percent over
fiscal 2004 levels). Staff contributed to the efforts of the Public
Domain Book Scanning project. Contributions included writing selection
guidelines, drafting workflow documents, training in identifying the
condition of volumes to be scanned and in their care and handling, and
consulting with cooperating partners' staff concerning improvements to
scanning equipment. Collaboration with the CALM Division to wrap 1,441
damaged volumes allowed the volumes to quickly return to the decks
during a major shifting project.

Staff further collaborated with CALM, BIP and RBSC to develop an
initiative to move approximately 100,000 volumes from Landover to Fort
Meade. The Section's contributions to the project will include
identifying volumes to be transferred to RBSC, and cleaning and
rehousing at risk volumes. This project will begin in fiscal year 2006.
Staff continued to support the Preventive Conservation and Fort
Meade/Culpepper MDEP initiatives by supervising the work of five
Collections Care Technicians. Over 30,000 maps from the American Title
Map collection were rehoused through the section's management of a
contract with History Associates. This project will continue in 2006.

Before the close of the fiscal year, the Collections Care Section
acquired a new automated box-making system, the Kasemake. The Section
has already begun making use of the machine's enhanced capabilities. A
self-closing wrapper is now being made for volumes being sent to Fort
Meade. These wrappers are thinner than the previous four-flap box, and
therefore use less space within the Fort Meade box while still
protecting at risk volumes. Additionally, these boxes do not require any
fasteners, which speeds up their production and lowers the cost of
creating them. Furthermore, the new machine is being used to cut foam
inserts for MRC multimedia boxes and the MBRS Paper Prints boxing
project. Previously this had been a time consuming task done by hand
using several board shears, a book press and die-cut knife. Now, this
task is done with greater precision, and only takes seconds per piece.
In short, the system enables staff to efficiently create several hundred
box styles using a wider variety of materials including boxboard, foam,
cloth and matboard.

## Preservation Research and Testing Division

The Preservation Research and Testing Division conducts original
research to advance preservation of the Library\'s collections. From a
material science perspective, the Library's collections are composed of
traditional, audio/visual and digital objects based on their
composition, properties and use. In order to extend the useful life of
these objects, research projects investigate material composition and
aging properties of collections and the materials used to housed them,
as well as the deleterious or beneficial effects of environments in
which collections are stored and the conservation treatments that
collections undergo. The Division has programs that assure quality
control of materials and procedures, develop specifications and
standards, undertake forensic analysis to identify compositions,
characterize effects of natural and accelerated aging on properties, and
develop testing and safety protocols.

***Quality Control and Assurance Program***. To support the preservation
of the Library\'s analog and digital collections, the Division\'s
Quality Assurance Program ensures that collection items in all formats
are housed only in the highest quality materials to achieve the maximum
usable life expectancy for the item. Materials procured through the
Preservation Supply Catalog, and by individual divisions, are required
to meet Library of Congress specifications and be subjected to rigorous
testing prior to acceptance. One hundred twenty-six items composed of
various materials were tested in PRTD, including paper, card, board,
book-cloth, plastics, film, and foam. These materials are evaluated
based on multiple parameters, constituting a total of 1256 tests
accomplished in fiscal 2005.

***Specifications Program***. To ensure that the Library continues to
provide products used for housing its collections that demonstrate the
characteristics of the exceptional durability and permanence required
for long-term preservation and access, in fiscal 2005 staff initiated a
Specification Discussion Group to better serve the needs of our
constituents by collaborating with conservators and custodial divisions
in the development of new specifications, and updating older ones. In
fiscal 2005 the committee highlighted the need to revise the
requirements for stiffness and smoothness of card and board stock, as
well as the physical requirements for corrugated board products used in
pre-made boxes and for the automated box tester in the Binding and
Collections Care Division. Experiments are being planned to more
precisely correlate the performance requirements established by the
Library curators with laboratory testable specifications. The results of
this study will be discussed with the Library's suppliers to try to
reach a reasonable compromise between preservation needs, commercially
available manufacturing processes, and cost.

***Forensic Analytical Services Program***. To provide scientific and
technical support for projects related to the conservation of the
Library collections, staff conducted physical and chemical analyses of a
variety of materials brought to the lab by curators and conservators.
These projects employ a wide array of advanced instruments for
identification and characterization of unknown materials. Many of these
projects use multiple techniques performed by a number of different
staff members in collaboration to render a final report on the findings
to the requestor. Results provided by staff analysts inform treatment
and housing decisions. Highlights in fiscal 2005 included analysis of
written adulterations on an original manuscript by Andrew Jackson for
his inaugural address; analysis of cross sections of ground, pigments,
and coatings on Islamic lacquer book-bindings; analysis of pigments and
varnish on a 1910 gouache painting for the cover of the New Yorker by
Rae Irvin; analysis of cellulose acetate residues removed during
treatment of two documents by George Mason; and analysis of a substance
used to impregnate the cover and pages of the Arkieratikon, a Greek book
of liturgy from the Medieval and renaissance collection.

***Safety Assurance Program**.* Analyses are also conducted to determine
safety or health hazards imposed by handling objects with suspect
materials. In fiscal 2005 staff identified as harmless substances found
on plastic film cans in the cold vaults in Landover, a Balinese palm
leaf book from the Asian Division, and three books in AMED that are
being scanned for the Islam and Science Project. These analyses
constitute 173 spectra collected by Fourier Transform Infra-red
Spectrophotometry, 32 spectra collected by Scanning Electron
Microscopy-Energy Dispersive X-Ray, and 118 examinations and digital
images using Polarized Light Microscopy.

***Digital Media Composition and Aging Research Program*.** The Digital
Media Research Project continued to focus on several projects to assess
the usable lifetimes of optical digital media, using natural and
accelerated aging. The CD-Audio Media Natural Aging Project monitors the
aging properties, in terms of error levels, of digital media in
permanent storage under ambient conditions at the Library. The project
has now been in progress for nine years. This study is based on a
limited sample of 125 titles selected randomly from the Library\'s
collection, and analyzed every three years for increases in errors,
which represent the overall stability of the digital data on the disc. A
report on the progress of this study at the six-year mark was published
in late 2004 by the Canadian Conservation Institute in their post-prints
of the symposium on Preservation of Electronic Records: New Knowledge
and Decision-Making, and is also available on the Library Preservation
Directorate\'s Web page. The CD Natural Aging Study's original data was
collected using a CD-Cats tester on an earlier operating system. In
fiscal 2005 a study was conducted to compare the results from the
CD-Cats to the Datarius analyzers in order to move all subsequent tests
to the Datarius instrument. All 125 titles were tested during the same
time period in both testers, and analysis of the data is underway. Based
on the results of this initial natural aging study a second expanded
study of discs from the collection was initiated in fiscal 2005. This
study incorporates 1050 discs selected to represent each year that discs
have been produced from the beginning of their emergence on the consumer
market, of which 431 were analyzed in fiscal 2005. Discs from both
natural aging studies are being examined microscopically and imaged
using a Zeiss Stemi SV-ll to examine physical manifestations of
degradation. The chemical composition of the discs is also being
analyzed to relate the presence of certain materials with different
mechanisms of degradation.

The CD-Audio Media Accelerated Aging Project utilizes accelerated aging
over a range of temperature and relative humidity levels to observe the
chemical and physical effects of aging, as well as the effect of
laser-engraving discs in an effort to secure the collection. The first
phase of this study, which employed standard ANSI aging conditions, was
completed last year, resulting in two reports published in fiscal 2005
as part of the Preservation Research and Testing Series. The discs from
this accelerated aging study are also being imaged and analyzed to
determine the components of CD-Rom discs that cause them to fail earlier
than discs with a more extended projected longevity.

The objectives of the Digital Media Research Program are to develop a
method for forecasting the obsolescence of optical media, assign life
expectancy (LE) ratings for various optical media, establish optimum
storage conditions for optical media, and develop a pilot project to
integrate best practices into the Library workflow. In furtherance of
these goals, and in support of the development of preservation
strategies through collaborations, the Preservation Directorate and the
Information Technology Division of NIST have entered into an interagency
agreement to share data and mutually support initiatives in progress at
both the institutions in support of evaluation and extension of life of
digital optical media. The NIST research is using accelerated testing to
determine the longevity of recordable optical media for storing data for
extended periods of time. The results of this research will be used to
guide consumers and institutions in purchasing discs that have the
components that will protect important data from being corrupted or lost
over time, and recommended schedules for refreshing the data.

***Paper Aging Research Program***. Staff continue to participate in a
100-year Natural Aging of Papers Project. Sponsored by the American
Society for Testing and Materials, this work is in collaboration with
four other laboratories and 10 libraries across the US and Canada,
including the National Archives and Records Administration, IPI, FPL,
and CCI. During fiscal 2005 testing continued on previously received
samples. The next batch of material for analysis will arrive during the
summer of 2008. The parallel Accelerated Aging of Papers Project has
resulted in the potential for a new standard test that would be
appreciably faster (requiring only 3 rather than 30 days) and not
require expensive humid aging chambers. An additional milestone was
reached in fiscal 2005, with the discovery that the production of
degradation products do not appear to taper off with time, but rather
continue to form for the life of the material.

***Adhesives Performance Standards and Research Project**.* Staff
continued to provide leadership in developing international standards
and specifications for use in the testing and evaluation of materials
used in the housing, stabilization, and treatment of items in the
Library collections. In fiscal 2005 staff participated in meetings of
ASTM Committee D14 Adhesives, and chaired sub-committee D14.50 Hot Melt,
Pressure-Sensitive, and Archive Adhesives. Revisions were made to two
standards, ASTM D3191 and D6462 and submitted for summer 2005 ballot. As
chair of the D14.50 task group, staff directed work on the development
of two new standard specifications for pressure-sensitive adhesive
labels for file folders and box-board, and a new standard test method
for peel adhesion of label stocks for use in libraries and archives. In
this work staff collaborated with scientists from National Archives and
Records Administration, Yale University, New York University, Forest
Products Laboratories, and technical representatives of adhesive
manufacturers, namely, 3M Company, Flexcon, Data2, Avery, Gaylord,
Computype, and Watson Label Products, in order to codify requirements
and test methods for permanent archival-quality label stock.

Preservation Reformatting Division

The Preservation Reformatting Division provides access to at-risk
materials by converting items to new preservation formats, such as
microfilm, preservation facsimile copies or digital reproductions. In
carrying out this responsibility, the Division plans and manages the
preservation reformatting budget; executes annual reformatting plans by
establishing requirements and standards for preservation reformatting;
and collaborates with other institutions to develop preservation
reformatting projects that improve the quality, content and
accessibility of reformatted works. In fiscal 2005, the Preservation
Reformatting Division successfully converted 4,664,992 units (e.g.
pages, photographs, posters), a 13 percent increase over the fiscal 2004
level, of library material through a combination of preservation
microfilming (4,622,631 pages or 2,658,510 exposures), preservation
facsimile (16,669 pages or 32 volumes), digitization (40,826 pages or
4,197 works), and other preservation photographic reproductions (4,531
images and 1,000 acetate microfilm reels) for service to the public. The
reformatted material was drawn from three Area Studies divisions, seven
Public Service Collections divisions, the Law Library, and the master
negative microform collection. Approximately 1,874 micrographic units
(e.g. microfilm reels, microfiche) received complete bibliographic
inspection while all other units received a more basic level of review.
Regular quality assurance feedback was provide to all reformatting
vendors in order to correct any identified deficiencies and to ensure
compliance with contract requirements.

***Micrographic and Facsimile Program**.* An existing four-year
preservation microfilming contract was successfully completed. A new
multi-year preservation microfilming and digital imaging contract was
successfully competed and awarded to OCLC Preservation Service Centers
at the close of the fiscal year. This contract will allow the Library to
continue high-volume preservation reformatting activities for a wider
variety of library materials at a very effective cost. Deliverables
under this new contract include microfilm, microfiche and master digital
files and derivative files. Master negative microfilm holding records
were created for all of the Library's newspapers published in Latin
America. These holdings records were then successfully exported to the
Center for Research Libraries in support of the National Endowment for
the Humanities funded International Coalition on Newspapers (ICON)
Unionist.

U.S. Newspaper Program

Over the past twenty-two years, access to American newspapers has been
greatly enhanced through the efforts of the United State Newspaper
Program (USNP) to catalog and preserve on microfilm an approximately
67.5 million historical newspaper pages. In fiscal 2005, the Library
continued to provide technical support to USNP grant recipients under an
interagency agreement with the National Endowment for the Humanities.
The National Endowment for the Humanities (NEH) announced U.S. Newspaper
Program awards of \$1.4 million in fiscal 2005 to fund continuing
projects in three states: California (University of California,
Riverside), Illinois (University of Illinois, Urbana), and Virginia
(Library of Virginia, Richmond). Other projects continue in Illinois
(Chicago Historical Society, Chicago), New York (New York State Library,
Albany), Pennsylvania (Pennsylvania State University), and Tennessee
(University of Tennessee, Knoxville). To date, NEH has provided over 52
million in support of USNP projects in each of the fifty states, the
District of Columbia, Puerto Rico, and the U.S. Virgin Islands. Library
staff also worked with OCLC and other USNP participants to best process
existing local data records to better conform to the MARC21 holdings
standard for OCLC 's Unionlist conversion effort.

National Digital Newspaper Program

In fiscal 2005, the National Digital Newspaper Program (NDNP) entered
the formative stages of Phase 1 development. NDNP, a partnership between
the National Endowment of the Humanities (NEH) and the Library, is a
long-term effort to develop an Internet-based, searchable database for
all U.S. newspapers and select digitized historic titles. During the
year, program and technical development moved significantly forward in
parallel. Establishing a distributed resource approach modeled after the
United States Newspaper Program (USNP), NEH and the Library devised
technical guidelines and requirements for state participation in an
award program to digitally convert select historical newspapers from
microfilm. In April 2005, NEH awarded 6 state institutions a combined
\$1.9 million to locally select and convert 750,000 historical newspaper
pages from microfilm for Phase 1. As an initial test dataset, the
Library awarded IArchives a contract to convert approximately 80,000
pages from microfilm from its own historical collections fitting the
pilot time period, 1900-1910, selecting from those published in
Washington, D.C. Currently, the Library has converted 3600 pages (14,400
digital files) to NDNP technical specifications. The Library anticipates
making additional conversion awards during the development period. The
Library joined the Internet2 community, utilizing its advanced
infrastructure for wide-scale digital preservation projects, such as
NDNP. In addition, the program is testing the practical considerations
of aggregating such a large digital collection, implementing new
automated validation and authentication processes to manage assets
created a distributed multi-producer model. In addition to NDNP's focus
on developing a sustainable model for preservation and access to these
digital assets, another program requirement is the deposit of the
microfilm print master negative used for digitization to the Library of
Congress (approximately 700 reels in the first phase). These reels will
be added to the Library's master negative collections, disaster
insurance against any possible data loss for the future, and an
additional effort to secure long-term access to this national resource.
During the early part of fiscal 2005, the NDNP team defined requirements
for use of historical newspaper content. A master dataset, a
comprehensive newspaper title directory - approximately 140,000
bibliographic records and 900,000 holdings records for newspaper
originals, microfilm masters, and copies created during USNP -- serves
as a basic descriptive structure for all digitized pages. The
repository's Web interface allows for searching and browsing these
descriptive records and, per the user requirements, will include
full-text access and visual navigation to digitized pages as well.
Shortly, NDNP will initiate usability testing to inform additional
interface development, resulting in a user-friendly application
prototype to be publicly released at the end of fiscal 2006.

Mass Deacidification Program

To extend the life and utility of collections through appropriate
treatment and technologies, the Directorate deacidified 296,119 books
and 1,012,500 document sheets as part of its 30-year initiative to
stabilize over 8.5 million general collection books and at least
30,000,000 pages of manuscripts. Deacidification results in extending
the useful life of acidic and slightly brittle books by a minimum of 300
percent, assuring in most cases that, given proper handling and storage,
treated books will survive for 300-1000 years rather than becoming
extremely brittle and degraded in less than a century, requiring much
more expensive reformatting. The single-sheet treater enabled the
Library to deacidify in the past year 1,012,500 pages of non-book,
paper-based materials. The 296,119 bound volumes deacidified last year
included 289,405 monograph books (retrospective collections as well as
newly-acquired books in various classes that are printed on acidic
paper) and 6,714 volumes from the Library's extensive collection of
American comic books.

# TECHNOLOGY POLICY DIRECTORATE

Integrated Library System Program Office

*Integrated Library Management System.* In November 2005, the Library
upgraded its integrated library management system to the Voyager with
Unicode Release. This upgrade accomplished the conversion of the LC
Database to Unicode, a character coding system designed to support the
interchange and display of the written texts of the diverse languages of
the modern world. Users can now search and display Arabic, Chinese,
Hebrew, Japanese, Korean, Persian, and Yiddish characters and scripts in
the Library of Congress Online Catalog.

During the upgrade, the Library reduced the number of simultaneous
external OPAC and Z39.50 sessions in order to allocate additional system
resources for processing the conversion and indexing of the database.
Shortly after the completion of the upgrade the Library resumed all
previous levels of access. The Library regrets any inconvenience to
users and appreciates their patience during this brief period.

The Library has provided extensive Help Files to guide users in
adjusting the settings in their operating systems and Web browser to
enable proper display of all characters in the LC Online Catalog. These
Help Files are available at:
[[http://catalog.loc.gov/help/unicode.htm,]{.underline}](http://catalog.loc.gov/help/unicode.htm,)
and contain information about fonts for display and printing records. A
presentation on the Library\'s implementation of Unicode is available
at: [[www.loc.gov/ils]{.underline}](http://www.loc.gov/ils)

Over the past twelve months, the Library has continued to expand access
and improve service for users of the Library of Congress Online Catalog
([catalog.loc.gov]{.underline}). In the past year the Library increased
the number of simultaneous OPAC sessions by 25 percent and saw a
resulting decline in the number of customers who could not be
accommodated. The Library will continue to monitor external use and seek
ways to increase access for users.

In 2005, the Library expanded use of its integrated library management
system to its six overseas offices. Staff in Cairo, Islamabad, Jakarta,
Nairobi, New Delhi, and Rio de Janeiro now perform cataloging and
acquisitions activities in the LC ILS. The Cataloging Distribution
Service successfully migrated to a Voyager database in December 2005.

***Find It!, LC's OpenURL Resolver**.* As part of the Library's ongoing
efforts to improve service to its users, the Library implemented Find
It!, an OpenURL resolver. Using the SFX software from Ex Libris, Inc.,
Find It! enables users to navigate seamlessly between independently
managed resources by generating links from citations for resources to
full digital content and other services, such as tables of contents and
abstracts; the Library of Congress Online Catalog; the Library's title
lists of available electronic journals; and Web search engines.

***Electronic Rights Management System.*** In 2006 the Library will
implement a Web interface to its Electronic Rights Management System
(ERMS) to improve user access to electronic resources. The ERMS Web
interface will deliver a consolidated A to Z listing and up-to-date
holdings information. A search engine will provide access to these
electronic resources for staff and users. This Web interface will
provide a gateway to the full text of articles from e-resources via
multiple search options. Future directions for the project include
exploring the integration of the ERMS with other production systems,
such as Find It!, LC's OpenURL Resolver, to serve as a target for a
listing of LC's e-journal holdings.

***Encoded Archival Description**.* LC's seven special format divisions
created over 25 new EAD finding aids in 2005. The 291 finding aids
indexed in LC's EAD InQuery search system provide access to more than 16
million archival items in LC's collections. The LC ILS contains
collection level summary records that point to these EAD finding aids
through persistent identifiers (handles). RLG regularly harvests LC's
EAD finding aids for inclusion in their Archival Resources site, a
"union catalog" of finding aids. In addition, the new PDF manifestations
of LC's EAD finding aids are prominently indexed by search engines such
as Google and Yahoo, which provides increased visibility to LC's
archival collections.

In fiscal 2005, LC's EAD Technical Group completed LC's implementation
of EAD2002, the revised EAD XML DTD released by the Society of American
Archivists into production in January 2004. Using a conversion software
toolkit written by LC's Music Division staff, all existing LC finding
aids were converted to XML. PDF versions were also creating (using
XSL-FO) to provide printable documents for LC reading rooms. With ITS
assistance, ILS staff modified LC's EAD InQuery search system.

***Handle Server*.** The Library uses CNRI's handle server software to
provide persistent identification of LC-managed electronic resources. In
2005, LC migrated its handle server application to an Oracle platform
and Library staff registered more than 750,000 new handles. The
Library's handle server now contains over 1.25 million handles.

**Network Development and MARC Standards Office (NDMSO)**

***METS (www.loc.gov/mets) and Digital Library Standards Prototyping***.
This year NDMSO expects to continue to expand our tools to allow MODS
and METS validation at creation, increasing data integrity, and explore
moving into a Fedora repository.

***MARC 21 (\<***<http://www.loc.gov/marc>***\>) and MARCXML
(\<***<http://www.loc.gov/marcxml>***\>) MARC 21 Documentation*.** In
the past, NDMSO maintained the *Concise Formats* document in a standard
ISO SGML markup to generate 5 different products or views for users,
including the *MARC 21 Concise Formats* (print), the *MARC 21 Concise
Formats* (html/web), the *MARC 21 LITE Bibliographic Format* (html/web),
the MARC 21 field lists (ASCII/web), and the translator's version
(html/web). NDMSO is completing conversion of all five MARC 21 formats
into XML to enable migration from the SGML markup to a content-oriented
XML tag set. The conversion process is expected to be completed during
the beginning of FY06.

***Unicode-MARC Forum**.* The Library of Congress has set up a special
listserv for the MARC 21 systems and vendor communities to discuss and
arrive at consensus on various issues concerning the implementation of
Unicode with MARC 21. Proposal 2006-04
(<http://www.loc.gov/marc/marbi/2006/2006-04.html>) was written which
summarizes the discussion on the Unicode-MARC Forum for converting
Unicode to MARC-8 for systems that cannot handle Unicode records. The
Forum consensus was for defining a placeholder character that was to be
substituted for each unmappable Unicode character.

***MODS (\<***<http://www.loc.gov/mods>***\>) and MADS
(\<***<http://www.loc.gov/mads>***\>)**.* NDMSO revised the MODS XML
Schema, which was issued as version 3.1 in July 2005. It incorporated
some structural changes to enable use of MODS defined elements in the
Metadata Authority Description Schema (MADS-- a derivative of MARC 21
Authority format in XML), some corrections, and some additions/changes
requested by users. Some enhancements were intended to accommodate the
emerging description standard *Cataloging Cultural Objects*.

The office is updating the XSLT stylesheets that it maintains for
conversion between MARCXML and other XML formats based on continually
revised mappings.

An increasing number of institutions are implementing MODS in their
digital library projects as a descriptive metadata schema, particularly
in conjunction with METS. For instance, the Digital Library Federation's
Aquifer initiative is creating a testbed of tools for selecting,
collecting, and providing access to quality digital content and is using
MODS with a MODS profile developed for Aquifer
(\<<http://www.diglib.org/aquifer>\>). DSpace has also chosen MODS as
the preferred descriptive metadata format in their METS profile for
submission information packages.

The Metadata Authority Description Schema (MADS) was updated in late
June 2005 to allow for the reuse of MODS elements. The office issued a
conversion tool in Dec. 2005 in the form of an XSLT stylesheet to
convert from MARC 21 authority records to MADS.

***PREMIS**.* The Preservation Metadata: Implementation Strategies
Working Group (PREMIS), sponsored by OCLC and RLG and co-chaired by
staff from LC/NDMSO and the Florida Center for Library Automation with
30 members from five countries, completed its final report and data
dictionary for preservation metadata in May 2005. LC/NDMSO established a
Website for the maintenance activity (<http://www.loc.gov/premis)>,
including maintenance of the data dictionary and the XML schemas to
support implementation. It also established a discussion list for the
PREMIS Implementors' Group (\<pig@loc.gov\>), an email address for
questions (\<premis@loc.gov\>) and is making available documentation in
support of this activity. An implementors' registry is under
development.

In November 2005 the PREMIS Working Group received the prestigious
Digital Preservation Award, which is sponsored by the UK's Digital
Preservation Coalition and is part of the Conservation Awards supported
by Sir Paul McCartney, at the British Museum in London.

**OFFICE OF STRATEGIC INITIATIVES**

The major focus for the service unit was the National Digital
Information Infrastructure and Preservation Program, a congressionally
mandated program that the Library is leading for the nation. The program
seeks to collect and preserve at-risk digital information in a
collaborative framework of partners with defined roles and
responsibilities. Because the preservation of digital materials can
sometimes run into challenges posed by copyright law, a new independent
group was formed in fiscal 2005 to recommend ways that copyright law
should be changed to meet the needs of libraries when working with
digital materials for preservation as well as other purposes.

OSI is also responsible for the management of the Library's myriad
Websites and for the educational outreach programs, which demonstrate to
educators nationwide the value of incorporating electronic primary
sources in the classroom.

The Information Technology Services Directorate is also part of OSI,
providing technology support to all the service units of the Library.

### National Digital Information Infrastructure and Preservation Program 

The National Digital Information Infrastructure and Preservation Program
(NDIIPP) continued to move forward with its collaborative partnerships
and other activities designed to bring focus to important issues, such
as the ingest of large archives of digital material, how current
copyright law affects the process of digital preservation, the
establishment of the first digital-preservation research grants program
and an examination of how the states and territories of the United
States are coping with the preservation of digital state records. The
program's Website is at \<<http://www.digitalpreservation.gov/>\>.

***Digital Preservation Partnerships**.* The initial NDIIPP Digital
Preservation Partnerships form a model institutional network focused on
preserving at-risk digital information. This work depends on extensive
collaboration among the partners and with the Library. The eight
consortia comprising 36 institutions, which received NDIIPP awards
totaling nearly \$14 million during fiscal 2004, met twice in Washington
during fiscal 2005. All the partners have shown considerable progress
during the initial year of their projects, particularly in establishing
practical working frameworks and developing digital preservation tools
and services.

***Archive Ingest and Handling Test**.* In June 2004, the Library
entered into a joint digital preservation project with Old Dominion
University, Department of Computer Science; Johns Hopkins University,
Sheridan Libraries; Stanford University Libraries & Academic Information
Resources; and Harvard University Library to explore strategies for the
ingest and preservation of digital archives. The 12-month project was
supported by Information Systems Support, Inc., and was completed in
June 2005. The test was designed to identify, document and disseminate
working methods for preserving the nation's increasingly important
digital cultural materials, as well as to identify areas that may
require further research or development.

The AIHT participants investigated and applied various digital
preservation strategies, using a digital archives donated to the Library
by the Center for History and New Media at George Mason University. The
archives is a collection of 57,000 digital images, text, audio and video
related to the Sept. 11, 2001 events. The transfer of these 12 gigabytes
of digital content was being used to emulate the problems that arise in
digital preservation and to test possible solutions.

The project produced a first generation of tools and processes for
institutions to obtain sufficient physical control over digital objects
to preserve them; validated with practical experience the need for
implementation guidelines for the use of the METS standard (the METS
schema is a standard for encoding descriptive, administrative and
structural metadata regarding objects within a digital library,
expressed using the XML schema language of the World Wide Web
Consortium); stress-tested six repository implementations and provided
useful feedback to the developers of those implementations and validated
the transfer of data as the point of standardization rather than
specific hardware and software implementations. A final report will be
available in fiscal 2006.

***Library of Congress-National Science Foundation Research Awards**.*
In May 2005, 10 university teams received a total of \$3 million to
undertake pioneering research to support the long-term management of
digital information. The Library and the National Science Foundation
made the awards as the result of a partnership formed to develop the
first digital-preservation research grants program. Research supported
by these awards will help produce the technological breakthroughs needed
to keep very large bodies of digital content securely preserved and
accessible over many years.

The projects are exploring challenging topics, such as preserving rich
oceanographic data from hundreds of deep-sea submersible missions;
automating methods to describe digital objects and place them in secure
archival storage; testing how to preserve digital video when it is first
created; and preserving complex three-dimensional digital content. All
the projects are expected to produce study results in one year.

***Electronic Deposit for Electronic Journals Project**.* The purpose of
the e-deposit for e-journals project is to build a prototype system by
the end of fiscal 2006 that will ingest, archive and create access to
electronic journals and other digital content in the Library
collections. The project is a collaborative effort among three service
units of the Library: the U.S. Copyright Office, Library Services and
the Office of Strategic Initiatives. The project will consider the near-
and long-term needs of library users, as well as the technologies
available, by studying other systems and technologies in order to build
the most efficient system using available resources

***Web Content Capture Project.*** During its second year, the Web
Capture Team worked to establish broader institutional support for, and
participation in, capturing at-risk content from the Web. The team
established a regular stream of content identification and selection to
harvest the content within a reliable technical environment. The team
also worked with custodians of the materials Library-wide to archive the
content.

In collaboration with representatives from the Congressional Research
Service, the Law Library and Library Services, the Web Capture Team
worked with recommending officers and curators to expand the Library's
collection of Web content by 15 terabytes of data comprising more than
3,500 Websites. To date, the Library has captured a total of 34
terabytes of Web content. The Web materials relate to such events as the
national elections of 2004 and the papal transition from John Paul II to
Benedict XVI. The Library also continued to capture websites associated
with the war in Iraq, recent Supreme Court nominations, and Hurricane
Katrina.

The Library is a member of the International Internet Preservation
Consortium and worked through that organization to develop common Web
capture tools, processes and practices.

**National Digital Library Program**

The National Digital Library Program continues to be one of the premier
Websites of the federal government, with millions of users across the
country and around the world. During fiscal 2005, the main home page at
[www.loc.gov](http://www.loc.gov/) was redesigned with an enhanced
interface and site architecture. The new design offers more attractive
graphics and is easier to navigate than its predecessor. The American
Memory Website, its companion Today in History site, and numerous other
Library websites also received this visual and architectural upgrade.
The Library's site received an "Outstanding Website" award from the Web
Marketing Association in September.

##  National Agricultural Library

### AGRICOLA Index

After an internal review of the AGRICOLA Index last spring, NAL
determined that the Index no longer was either comprehensive or timely.
As a result, NAL has initiated a process of re-scoping the Index with a
goal to produce a product that has a unique niche, is financially
sustainable, and supports the future operations of the Library. A key
role of the revised AGRICOLA Index will be to serve as the search and
access point to a Digital Archive of Agricultural Publications. The
final mix of articles in the Index is still to be determined, however,
the focus will be on works published by USDA, authored by USDA
scientists, sponsored by USDA, or created by AgNIC partner institutions.
Indexing will also continue for titles that are now unique to the Index
and a basic core of agricultural titles. NAL is actively soliciting
comments from AGRICOLA users. Comments can be e-mailed to
<future@nal.usda.gov>.

### Integrated Systems

NAL's staff has completed beta testing of an internally developed
*Boolean Cube* application for use with Voyager systems. It is a
web-based advanced searching module that enables user to easily
construct complex Boolean searches to query Voyager databases such as
NAL's AGRICOLA. NAL's Boolean Cube has been implemented as the primary
advance search option in the Voyager catalog. It has also been used to
create persistent canned subject searches of both our catalog and the
AGRICOLA Index. (<http://www.nal.usda.gov/catalog/quickfind.shtml>) The
application will soon be available for download to be modified and used
by other Voyager Libraries.

### Cataloging

Initial discussions have been completed on NAL's participation in a
cooperative cataloging project with the Cataloging in Publication
division of the Library of Congress. NAL will catalog electronically
submitted manuscripts in the area of agriculture as part of the CIP
program. NAL staff is excited about the prospect of bringing
agricultural expertise to and meeting the time commitments of this
project.

### NAL Web Redesign

As part of a USDA mandated effort, NAL has redesigned and updated our
core web presence
([www.nal.usda.gov](http://www.nal.usda.gov/catalog/quickfind.shtml)).
This major redesign involved implementation of a consistent web design
template and migration procedure. To effect this change, NAL has had to
review over 40,000 web pages and determine what to reformat, implement,
archive, or discard.

### Electronic Repositories

A pilot electronic repository for USDA authored research publications
has been implemented using the ZYLAB application and the AGRICOLA index.
This project involves two research units within USDA and will identify
resolve policy and workflow issues to be resolved. Concurrently, we are
working on the technical and business plan for a larger Digital
Repository of Agricultural Publications (DRAP). The study is scheduled
to be completed in March 2006. NAL's goal is to begin capturing all of
the 7,000+ peer reviewed articles authored by USDA/Agricultural Research
Service scientists and store them in the DRAP. Search and access to the
repository will be through the AGRICOLA Index.

### Budget

Congress enacted the FY2006 USDA budget in November 2005 and it
contained a modest \$180,000 increase over the fiscal 2005
appropriation. Subsequently a 1% across-the board rescission was enacted
in late December 2005 which effectively erased the increase. In
addition, an internal 1% levy was assessed across the Agricultural
Research Service to fund post Katrina expenses addressing damages to the
Southern Regional Research Center in New Orleans.

### Personnel

Caroline Early resigned her position as Head of the Acquisitions &
Serials Branch in October 2005 to accept a position with the Securities
and Exchange Commission.

## National Library of Medicine

**Subject Analysis**

After consultation with medical librarians in the field, NLM determined
that subject strings still appeared to be necessary for many libraries,
so NLM will continue to distribute its MARC 21 records with geographic
and form subheadings attached to the main subjects. However, age groups
and pregnancy terms will follow standard MeSH practice and are now
treated as primary headings, rather than topical subheadings. With the
implementation of the 2006 MeSH, NLM also discontinued use of the local
659 field, and changed the indicators in the 655 fields to reflect
current MARC practice. Because of the 655 reformatting, our 2005
Year-End processing touched over 360K records, or about 30% of the bib
database. For full details of all subject changes see:
<http://www.nlm.nih.gov/pubs/techbull/so05/so05_marc.html>

**NLM Classification**

NLM began development of a XML version of its classification scheme. It
is hoped that having an XML version will allow for development of an
automated means of determining possible classification numbers, based on
the subject headings present in the bibliographic record.

**New feature added to NLM Catalog**

An authority index was added to the NLM Catalog (NLM's *Entrez*-based
access to bibliographic records), allowing users to find the correct
authorized forms of names and titles used in the database.

**Voyager**

NLM plans to upgrade to Voyager 2003.1.1 (Unicode) the weekend of
January 13-16. As part of the upgrade, we will implement changes to the
layout, buttons and instructions in LocatorPlus (NLM's OPAC), to improve
usability. Following the upgrade, NLM will then serve as a testing
partner for the Voyager Release 6.

Validator software, originally developed by Gary Strawn, and adapted by
LC, was successfully implemented with local changes needed at NLM, to
supplement the inadequate automatic validation provided in Voyager.
Validator allows the catalogers and technicians to catch simple, common
coding errors in records before they are released to the public, and
will be a big help in quality control of our bibliographic and authority
records.

**ERMS and Electronic Journals**

NLM selected and purchased Endeavor's Meridian ERMS software. A server
is in place and Meridian will be installed on February 22. Project
planning began in the summer of 2005 and an implementation team has been
meeting regularly since early fall. The team is reviewing current
workflows for electronic resources and identifying possible data sources
for migrating existing data into Meridian. NLM has several goals for
using the ERMS. The primary goal is to manage data for NLM licenses and
for licenses negotiated cooperatively with the NIH Library. NLM would
also eventually like to link Meridian to other NLM systems to support
indexing for MEDLINE and interlibrary loan operations using DOCLINE.

 

NLM has started a project to identify and code journals that have ceased
print publication and gone to an online-only format.  The project is
intended to be an ongoing study of the trend toward online-only
publication.  It will examine the potential impact on technical services
operations, the serials budget, NLM\'s preservation mission and NLM\'s
role as the library of last resort for interlibrary loan.  Data will be
compiled on the number of titles ceasing print publication over time as
well as price information for the print and online versions and whether
the online versions are open access or require a license.

**Collection Development**

NLM Selection staff have undertaken several steps to strengthen the
collection of works relevant to Native Hawaiian health and healing,
including review of bibliographic databases (such as the *Native
Hawaiian Health Database*
[[http://nhhd.andornot.com/]{.underline}](http://nhhd.andornot.com/).
OCLC, et al) ; print bibliographies (such as the *Pa\'i\'ana Na\'auao*,
a health reference list produced by Papa Ola Lokahi); the publications
of the Bishop Museum,
[[http://www.bishopmuseum.org/]{.underline}](http://www.bishopmuseum.org/)
and a wide variety of Web resources, to identify published works to be
acquired for the NLM collection. The Library is also reviewing and
acquiring doctoral theses which contain original documentation of Native
Hawaiian health and healing practices, policies, history, public health
initiatives, and research.

The New York Academy of Medicine concluded its agreement with NLM to
provide bibliographic records for fugitive literature in health
technology assessment in June 2005, with that organization having
contributed a total of 1,219 titles since the project began in 2002.

The "Z" Classification Review Project, a joint History of Medicine,
Public Services and Technical Services collaboration, created detailed
guidelines for retention and withdrawal of materials in the Z
classification. To date, the guidelines have been used to identify over
1400 titles for withdrawal. The Z classification includes a wide range
of works related to bibliography and library science, including works on
the history, philosophy and practice of writing, printing, publishing,
book collecting, library and information science, and databases; and
general, descriptive, critical, analytical, national, subject, and
personal bibliographies. While many works in this call number range are
critical for research and should be retained, others fell far outside of
the Library's collecting scope or research interests and were candidates
for withdrawal.

**Personnel**

The NLM Cataloging Section underwent a reorganization, creating four
units consisting of both librarians and technicians (the existing
Systems Unit remained unchanged). Prior to this, technicians had been in
one unit and librarians in their own units. Retirements and promotions
had left three unit head vacancies in the Section, making it an ideal
time for change. It is hoped that this structure will provide for a more
efficient workflow, with fewer handoffs of items during the cataloging
process.

Barbara Bushman was hired as a new Cataloging unit head in October. Ms.
Bushman previously worked at the UCLA Library Cataloging & Metadata
Center. Chong Chung and Paul Deanna, long time members of the NLM
Cataloging Section, were promoted to unit head positions at the same
time. Evelyn Bain, former unit head, retired on December. 30, 2005 after
31 years of working at NLM.

The Cataloging Section is hoping to fill three cataloger vacancies,
having completed interviewing candidates. The Selection and Acquisitions
Section is in the interview phase for a selector of electronic resources
and the Serial Records Section is interviewing for two serials
acquisitions librarian vacancies. Unfortunately, the Library is caught
in the Department of Health and Human Services hiring freeze, so the
ability to complete the recruitments is uncertain.

Twenty-two percent (18 out of 80) of Technical Services Division staff
regularly telework from home one to three days per week. While the
majority of the teleworkers are catalogers, we also have systems
librarians, acquisitions librarians and library technicians who
participate in the program.

###### New York Public Library

### Acquisitions and Collections

### Yolande Shelton was appointed Electronic Resources Librarian and has begun the task of implementing our Electronic Resources Management module (III). 

-   The collections budget for FY06 was increased by 8% including income
    generated from the sale of the painting *Kindred Spirits*. Funding
    raised by subsequent art sales will go into an endowment that will
    support the collection budget.

-   The budget for electronic resources in FY06 was increased
    substantially using funding from the 8% increase. The increase will
    support a change in practice that encourages licensing of electronic
    resources across the Research Libraries instead of for individual
    libraries.

##### **Cataloging and Archival Processing**

Technical Services began purchasing core level records from Casalini for
books received on our Italian approval plan. This is in addition to the
enhanced records we began purchasing last year. We also purchased the
EEBO Marc record set and are currently loading the records into our
OPAC.

-   Our EAD Specialist has developed new stylesheets to assist in the
    creation of EAD Version 2002 finding aids and will convert EAD
    version 1 finding aids during the calendar year. A task force has
    been formed to plan our migration away from use of Dynaweb software
    for presentation of finding aids. In the interim, the Head of the
    Manuscripts Division in the Humanities and Social Sciences Library
    has developed a tool described below.

-   This fall the Research Libraries introduced its Archival Materials
    Access Tool (AMAT), which is available through its Archives and
    Manuscripts web page (<http://www.nypl.org/books/findingaids.html>).
    AMAT allows researchers to perform a keyword search all of the
    online catalog records and finding aids for archival collections
    held throughout the Research Libraries. Search results provide links
    to available descriptions (i.e., CATNYP records and EAD, HTML, and
    PDF finding aids) and the websites of the holding divisions. It
    includes over 3000 collections held in eight different divisions
    within three of the NYPL's Research Libraries. Every collection is
    represented by at least a collection-level catalog record; nearly
    1000 collections are also described by a finding aid. There are
    still many paper finding aids and catalog cards within some
    divisions that are not yet in AMAT, though we hope to add some
    representation of these collections over time.

### Preservation

-   Jacob Nadal was hired as the Field Services Librarian in September.
    In this role, he is assessing preservation needs in the 4 Research
    Centers and offering preservation training for staff, coordinating
    disaster response services, and providing consultation services. In
    addition a new Conservator has just been hired who is expected to
    begin in March.

-   The Research Libraries joined the IFLA Preservation Action Committee
    North American Node that was recently re-established.

### Digital Library and Technology

-   As one of the recipients of an NEH National Digital Newspaper
    Project award, we are establishing a digital repository using
    Fedora. Our goal is to build a robust repository system for use with
    other digital collections as well as for the NDNP project.

```{=html}
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```
-   NYPL's investigation of the feasibility of a single integrated
    library system for both the Branch and Research Libraries is moving
    into the next phase---drafting an RFP to send to vendors.

-   Preparations to implement federated searching using WebFeat are
    proceeding with an expected March launch. It will search Branch and
    Research Libraries electronic resources as well as locally created
    resources such as the catalogs and digital gallery.

-   The Research Libraries contracted with III to develop electronic
    call slip software that can be used by the public to request
    materials from collections\-- the majority of which are in closed
    stacks. The service will be launched in 2 phases in June and
    November 2006.

**General**

-   Budget cuts are expected in FY07 including another reduction in the
    draw on the endowment that is the major source of funding for the
    Research Libraries. NYPL is planning a major fund-raising campaign
    that will culminate with the 100^th^ anniversary of the flagship
    building on 5^th^ Ave.

-   The Research Libraries are continuing a planning process first
    launched in spring 2005.

-   The Google Project continues. The Research Libraries are committed
    to including additional volumes beyond our 11,000 pilot project.

-   Technical Services is recruiting for positions including a new Head
    of Monograph Cataloging and multiple Conservators. Job announcements
    are the website: <http://www2.nypl.org/home/hr/jobs/>

## New York University

# ILS Implementation

NYU is probably in the running for having the longest implementation of

an ILS, but we can see the light at the end of the tunnel. The

selection process began fall 2003 and we will go live this summer with

VTLS\'s Virtua. Over the past 25 years, we endured a couple wrenching

upgrades to our current Geac ILS, but that did not prepare us for all

the work, thinking and rethinking that a new ILS requires. Planning

and preparation is absorbing all of the staff resources that we might

want to put on other projects, but the focus this year is our ILS.

# Electronic Resources Management System

Our new electronic resources librarian starts at the end of January, so

we expect to pick up the pace of our III term implementation this
spring.

# Offsite facility

We now have a quarter million volumes in a temporary offsite facility

and are still looking for a permanent home for them. Real estate is

too expensive near the city, so we are looking at partnerships farther

away.

# Serials vendors

After taking a close look at vendor performance, we did some

rebalancing of accounts\--a time-consuming task but worth it.

# Budget

The University continues to keep our materials budget ahead of

inflation. Savings from print cancellations are slowing.

# Cataloging records

We continue to have mixed success with vendor-supplied records\--they

require a lot of analysis and fixing. We have successfully outsourced

processing of Greek language materials to TechPro. RLG\'s post-

migration database problems and subsequent long loading queue has

discouraged us from using BackStage Library Works for batch processing,

so we are having to devote staff resources to manual searching of our

backlog.

# Digital Library

We have a number of exciting projects supported by government and

foundation money, but we sorely need a replacement for Jerry McDonough,

our former digital library team leader. Fortunately, we expect to

announce a new hire in the next few weeks.

# Library design

With the success of last year\'s redesign of the lowest three floors of

Bobst Library, we are now turning our attention the eight floors above.

The lower floors were designed for undergraduates, computer labs and

small group meeting rooms. We have retained a consulting firm to work

with our faculty, graduate students and a committee of librarians to

investigate how scholars, teaching faculty and graduate students do

their work and want to do their work so that we can develop an

environment and services that anticipate their needs.

## Ohio State University Libraries

# Renovation of Thompson (Main) Library

In preparation for the move of all materials out of the Main Library to
"swing space" in the summer of 2006, the Special Collections Cataloging
Dept. made extraordinary progress in creating collection-level records
for manuscript collections and in adding full bibliographic records for
serials not yet converted. The Cataloging Dept. and the Scholarly
Resources Integration Dept. also processed many materials associated
with the move, including a large number being transferred permanently to
the Book Depository. Unfortunately, the Depository will soon be full,
and no funds are available to begin construction of another module. OSU
and other Ohio sites that have depositories are discussing this problem.

**Recognition for Original Cataloging**

In 2005, the extra efforts of Cataloging personnel to create original
OCLC records for many older OSU theses and dissertations and for items
requiring retrospective conversion before being transferred to the Book
Depository contributed to OSU being named (for the second year in a row)
as one of the top ten contributors of original records in OCLC's
2004/2005 annual report, with 18,648 records having been contributed.

**Web-Based Acquisition/Serials Module Implementation**

Considerable time was spent this past fall converting acquisition and
serial workflows to use the INNOPAC Web-based modules for those
functions. Due to a restructuring of the acquisitions module in the next
INNOPAC release, the character-based acquisition and financial functions
will no longer be available. As a result, collection managers who create
orders in the system and Technical Services staff required retraining in
the use of the Web-based system (called Millennium). Most functions have
moved to Millennium, but several key issues with acquisition system
functionality still must be resolved before the implementation can be
declared completed.

### Support for New Library Services

**Textbook project**: Members of two Technical Services departments
supported implementation of a new textbook project in a very short
turnaround by ordering, receiving, and cataloging a group of titles to
be placed on reserve in the Science and Engineering Library in January.
The project is intended to offer students an alternative to purchasing
textbooks that they might not be able to afford.

**Leisure reading collection:** The head of the Monographs Dept. worked
with the Outreach Coordinator to establish a McNaughton leased popular
fiction plan with Brodart. Implementation will proceed as soon as the
agreement is finalized.

**E-books:** Several options for providing e-books are being
investigated for a pilot project.

**Other Acquisition Activities**

**Virtual approvals:** The Harrassowitz approval plan was reprofiled and
converted to a virtual approval plan.

**GOBI Export implementation:** GOBI Export was implemented at the end
of the year following several months of testing and coordination with
vendors. This procedure replaces one-by-one downloading of OCLC
Connexion bibliographic records for titles selected by collection
managers in GOBI. Short vendor bibliographic records are loaded into the
local catalog, then overlaid with PromptCAT full MARC records prior to
receipt of the items. Electronic invoices also are created.

### Electronic Resources Management

We continued to expand the use of our INNOPAC ERM module. In July, our
Electronic Resources Librarian began a project to update/input renewal
dates in all Resource records to begin a new license and payment
tracking process. She also drafted a policy covering
cancelled/changed/migrated/merged resources and how they might be
handled in ERM as opposed to the catalog.

**"Future of Information Access"**

As a follow up to two library-wide discussions of current trends
affecting academic libraries that were held in August, the Technical
Services department heads planned an open presentation in the fall on
the future of information access. Specific examples of metadata and
workflow issues were given to help library personnel understand how new
access options such as OSU's institutional repository relate to the
library catalog and the types of questions that are coming up on a daily
basis.

**New Responsibilities and Opportunities for Technical Services**

Due to her considerable knowledge of copyright and licensing issues,
Trisha Davis, head of the Serials and Electronic Resources Dept., was
asked to co-chair a newly formed OSU Copyright Committee composed of
representatives from several University departments including Technology
Licensing and Legal Affairs. She also served as a presenter (on the
management of copyright permissions for course packs) and as a member of
the Planning Committee for the 2005 Big Ten Printing and Copyright
Conference, which was held at OSU in October. The Serials and Electronic
Resources Dept. will assist in obtaining copyright permissions for
materials to be submitted to OSU's institutional repository. Taking on
this new responsibility is possible due to a 40% decline in serial
check-in volume over the last five years as a result of several major
serial cancellation projects.

Following a reorganization in July to align Technical Services
accounting operations more closely with library Administrative Services,
the department that had included those responsibilities was renamed the
Scholarly Resources Integration Department (SRI). The new name
acknowledges the department's focus on several new digital initiatives
in addition to continuing responsibility for cataloging serials and
electronic resources and for providing documentation and training for
the Technical Services Division. Members of the department became more
involved with supporting the OSU Knowledge Bank and a new campus
expertise system (called OSU:Pro) that is being developed. As a pilot,
the department head has taken responsibility for coordinating entry of
library faculty vitas into the system, and she has been worked with the
system developers on metadata mapping and display issues. A rapid campus
deployment of the system is desired, and the SRI Dept. expects to play a
significant role in initial data entry and training.

**Chinese Exchange Program**

OSU initiated an exchange agreement with Shanghai Library, and Trisha
Davis was the first participant. She spent 31 days in China (in
Aug/Sept) where she met with many different staff members, assisted the
Library Director with special projects, held weekly seminars for those
librarians who spoke English, and gave a formal lecture attended by many
librarians from Shanghai. She also visited the National Library in
Beijing, attended the China Book Fair, and lectured at Wuhan University.
When OSU subsequently hosted two Shanghai Library exchange librarians in
November, Trisha was very involved with coordinating their experience.

**Personnel**

Following the retirement of one of the Cataloging Dept. coordinators and
in anticipation of future personnel needs in Technical Services, we
decided to recruit for multiple positions using a single search process.
This is the second time that this approach has been used at OSU (we
recently completed a similar search process that resulted in hiring two
systems librarians). Currently we are interviewing for up to three
positions -- a coordinator (supervisory position), a cataloger and a
catalog/metadata librarian. We have been very pleased with the pool of
applicants.

The head of the Cataloging Dept. continued to be very successful in
recruiting library school practicum students to assist with projects in
her department.

## Penn State University Libraries

**University Reorganization**

The University unveiled a reorganization plan in March that went into
effect July 1, 2005. The reorganization involves a change in reporting
lines and budgetary oversight for campus locations. Currently Penn State
has 23 campuses with the largest campus being located at University
Park. The primary impact for the Libraries has been that all operating
and collection budgets moved under the Dean of Libraries on July 1.
Formerly, support staff and some collection budgets were administered by
the campuses. The reorganization included changing the reporting line
for the Sheehy-Lee Law Library at the Dickinson School of Law Library
and the George T. Harrell Library at Hershey Medical Center from the
respective deans of each school to the Dean of Libraries. Three
transition teams have been established to consider public and technical
services, collections, and resource sharing implications of this
reorganization. Recommendations are due to the Dean this spring.

**Dickinson Law School**

Dickinson Law located in Carlisle, PA, and not part of Dickinson
College, will be opening a second law school at the University Park
campus in August 2006. Curriculum and building plans are currently being
developed. There will be one law library with both Carlisle and
University Park locations. We are migrating the Dickinson Law Library
Catalog into the PSU Libraries catalog.

**Dean's Office Reorganization**

The Dean's Office was reorganized as of July 1^st^. Each of the two
Assistant Dean positions now report to the Dean rather than the
Associate Dean for University Park. Both Assistant Dean positions were
redefined to best fit the needs of the Libraries. Bonnie MacEwan, long
time Asst. Dean of Collections and Scholarly Communications became Dean
of Libraries at Auburn at the end of August. I started September 1^st^,
2005, as the Assistant Dean for Technical and Collection Services. The
search for a new Assistant Dean for Scholarly Communications position
began this month. It is hoped that this position will be filled during
this spring. I have brochures describing this position that I will bring
to our meeting.

**Search for Serials Cataloging Librarian**

A new serials cataloger, Christopher Walker, was hired in August.

**Electronic resource management**

The SFX implementation is almost complete. Kudos go to Bob Alan and the
entire SFX implementation team. They are now working to bring the
Hershey Medical Library into the SFX environment with this summer as a
target implementation date. Metalib came up in test mode last week with
plans to come up fully later this spring.

**Other news**

Sue Hamburger received a second \$15,000 grant from the Pennsylvania
Historical and Museum Commission (PHMC) to bring intermediate level
Society of American Archival continuing education workshops to Penn
State.  The first workshop, \"Oral History: From Planning to
Preservation,\" will held on March 27, 2006.  The second, \"Archival
Perspectives on Digital Preservation,\" will be held on April 27-28,
2006. The final workshop in this series, \"Understanding Photographs:
Introduction to Archival Principles and Practices,\" will be held on May
18-19, 2006.

## Princeton University

**Acquisitions:** The June update noted that concern about potential
over expenditure at the end of last fiscal year had precipitated a
dramatic decrease in ordering activity. Ordering has not resumed at the
usual rate this fiscal year. The modest increase in the acquisitions
budget this year, coupled with continued caution in collection
development may be to blame for this phenomenon. However, we are
beginning to wonder if we have reached the tipping point in the balance
between print and electronic acquisitions. It is too soon to tell.

We continue to define "specialist" positions in acquisitions as support
staff vacancies occur. Having noted the rapid response staff in a
previous update, we have now defined and filled positions to specialize
in video/audio materials acquisitions, and in rare book/special
collections acquisitions. Next on our agenda is to more fully explore
the possibility of defining a position for electronic journals
acquisitions support. This represents a conscious movement away from a
philosophy of having all staff trained to do everything, to recognition
that the acquisitions universe has become so complex specialization is
required.

**Cataloging:** Following last year's reorganization, and with the hold
being reduced in size, more cataloging purchased, and at least a
momentary downturn in monographic acquisitions, this seemed an opportune
moment to pause for reflection. Professional cataloging staff attended a
day-long retreat to consider the future of professional cataloging
contributions at Princeton. Planned by our acting head of cataloging
with input solicited from all constituent groups, including
acquisitions, collection development, and public services, and
facilitated by our staff development librarian, the goal was to take
professional catalogers away from their daily grind and provide a
thoughtful opportunity to discuss what next for this group of staff. By
all accounts the day was well worth the effort, although it is too soon
to detail specific recommendations.

**Circulation:** Scheduled system down time during the summer allowed
for a significant amount of shelf reading. During July we also conducted
a pilot project, conceived by our acting head of cataloging, to gather
data to assess the cost of barcoding the remainder of the collection,
which we estimate to be 500,000 volumes. Based on the pilot, we believe
a two-person team can barcode approximately 100 volumes/hour, and have
developed a grant proposal seeking to fund the barcoding of 41,000
volumes in four sublocations in the main library. Having the entire
collection barcoded would facilitate the provision of management data,
aid in transferring material from the main library to our storage
facility, and allow for a much overdue inventory. We have recently
redefined two positions in Circulation, one to serve as an administrator
for the undergraduate reserve collection, and another to coordinate
shelving activities from noon until 8 pm Sunday through Thursday. Our
usual shelving crew works Monday to Friday with the typical shift ending
before 4 pm. This is a first step toward expanding staff presence in the
stacks during times when more users are present.

**Electronic resources:** We have implemented Endeavor's Meridian
system, although we would call this a "soft" roll out. It is still very
much the province of our digital resources coordinator and a few
back-room staff. We are just beginning to address the issues of data
export and import on an ongoing basis to keep the system up to date. We
are looking forward to the next release of the system shortly, and
expect this upgrade will permit broader use by collection development
staff.

**Metadata and digital collections:** Digital collections are continuing
to expand, as you can see at the following link
[http://diglib1.princeton.edu](http://diglib1.princeton.edu/). The
Digital Collections Operations Group has been expanded with the addition
of a cataloger.

**Stanford University**

### Google Project

We are making our way through our set of about 78,000 US Congressional
Hearings. Simultaneously, we have begun new flows from Biology Library
and on-campus auxiliary library in order to identify issues that come
from pulling from collections less homogeneous than the Hearings have
been. We have encountered gaps in earlier barcoding projects and book
transfer projects, so this process will clean up those old problems.
Stanford's statement of principles and our FAQ is at

[http://googlelibrary.stanford.edu/]{.underline}

# Cataloging

We continue to be committed to our participation in the PCC mission and
are pleased to have the second highest BIBCO statistics (behind Indiana
University) even in the midst of our catalogers' increasing
contributions to special projects beyond AACR cataloging. Taxonomic
indexing has been the hot topic at Stanford since HighWire's success
with it, and since we hired back HW's taxonomy expert to be head of
Cataloging, we are more motivated than ever to test taxonomy tools.
Right now we are testing Entrieva against our digital archive, partly
with the hope that this can be a new weapon in our tech processing
arsenal.

# East Asia Library

Stanford has started a Korean Studies program, and in response, SULAIR
has hired a Korean Studies Librarian and has a search underway for a
cataloger. Our goal is to acquire 10,000 titles in the first year;
vernacular cataloging will be done in RLIN.

East Asia recon (mostly Chinese, some Japanese) is going well, with over
90,000 records created in RLIN via Backstage Library Works and then
loaded into Socrates. There is an active link from the Socrates record
to the vernacular in RLIN. We expect 60,000 more records converted
through fiscal 2006.

# Preservation

The Head of Preservation and the Conservation Lab, which had been in
temporary, modular quarters since 1990, were moved to a pre-existing
building about 20 minutes away from center of campus. This building also
houses some programmers and the Stanford Press. Binding and Finishing,
which is a unit of Preservation, remains housed with most of the
technical processing staff.

# Acquisitions

We continue to reexamine our business needs and the changing markets for
library materials. We successfully redirected over 5,000 serial titles
to Harrassowitz over the course of fall; we will be dealing with the
fallout at least through the end of the year. In the spring, we will
re-initiate our RFP for US and UK approval vendor.

# University of California - Berkeley

1.  Positions and backlogs: We are continuing with our project to reduce
    our Slavic, Arabic and South Asian backlogs using Marcnow, a
    cataloging vendor. We have recently filled cataloging positions in
    those language areas, and the new catalogers are working on recently
    acquired materials. We are also using project funds to reduce our
    backlogs of western European materials with extra student employees.
    When the current projects are over, we hope to manage backlogs of
    approximately 2,000 titles in each language area rather than
    backlogs twice that size as we have done in the past.

2.  Technical Services review. We are currently reviewing staffing and
    analyzing workflows in central Technical Services in order to better
    control the large number of printed materials that we process as
    well acquiring, cataloging and maintaining the increasing number of
    electronic materials.

3.  Bibliographic services. A University of California task force is
    reviewing bibliographic services across the UC system to better
    coordinate services and data as a way of reducing effort and
    complexity and improving the user experience. A preliminary report
    is expected early in 2006.

## University of California -- Los Angeles

**Budget**

The budget for collections remained flat in 2005-06. We received funds
for staff merits increases for the first time in three years. We are
using carry-over funds from the collections budget to fund processing
projects, including some outsourcing of cataloging. These include
projects based in cataloging, acquisitions, special collections, and
other areas that have processing backlogs in particular.

The Library completed its strategic plan in November, which will serve
as the foundation for our budget meetings for FY 2006-07.

**Personnel**

In the last six months we have appointed an Arabic Cataloger and
conducted interviews for a Humanities/Western European Cataloger. We
have also appointed an Applied Arts Librarian, Performing Arts Special
Collection Librarian, and YRL Special Collections Rare Book Librarian.
We have just posted an American and English Literature Librarian
position. This will be recruited at the senior level.

We are very pleased with CDL's appointment of Ivy Anderson, formerly at
Harvard, as Director of Licensing. She began her CDL duties on Dec. 5.

**Scholarly Communication**

In November, the UCLA library sponsored a symposium for faculty title
"Managing Your Intellectual Property: What Faculty Need to Know to Teach
and Publish in the Digital Age." James Hilton was keynote speaker. The
large attendance indicated the pent-up need by faculty for information
on copyright management. The Library will pursue with campus
administrators possibilities for setting up an office to support faculty
in their use of and management of copyrighted materials.

UC CDOs are examining new metrics and approaches for establishing
journal package base prices and annual increases.

**Shared print**

UCLA will serve as lead campus for a shared approval plan pilot in
Canadian literature. Using YBP as the vendor, the project aims to ensure
more comprehensive coverage and reduce redundancies among the ten
campuses. Among other things, the project will test models for
development of consortial selection profiles, use of YBP GobiTween for
ongoing information sharing, and receiving of shelf-ready materials
directly by a regional library facility.

UC/JSTOR Paper Repository project. This project to build a dim archive
of JSTOR reached its first quarter point. Around 700,000 pages a month
are being validated. We have an unanticipated high rejection rate of
issues because of missing or damaged pages\--53%, and project staff are
evaluating how best to replace pages.

**Year two of Voyager activities**

1\) Slogging through predictive check-in patterns. We are using a
combination of funding to hire additional staff to backfill our regular
staff to do this work for around 50K titles. 2) Based on lessons learned
in first year of using Voyager acquisition module, task force is working
to restructure and standardize fund hierarchy. 3). Our first shelf ready
pilot with YBP approvals is almost complete! 4). We signed a contract
with Back Stage Library Work and work has begun to process our authority
base file and create a master file.

# University of Chicago Library

# Growth of Space for Collections

Planning continues for the design and occupancy of our on-site shelving
expansion. The Board of Trustees approved the project in the summer, and
a recommendation of an architectural firm will be discussed and
hopefully approved by the Trustees in February. The facility will
contain shelving for 3.5 million volume equivalents in a high-density
retrieval system (ASRS) as well as reader spaces and a new
preservation/conservation department. It will be directly connected to
the Regenstein Library and has a planned completion date of Spring 2009.
We are currently beginning the preparation of materials for the eventual
move -- barcoding and inventorying, etc., while also planning for the
temporary move of a significant portion of our collection to an off-site
facility. These materials will eventually be returned to campus and
shelved in the ASRS.

# CJK recon

Work is beginning on our CJK recon project. The completion of this
project will mean that our recon work will be finished.

# Hidden Collections

Aside from the recon project for the remainder of our cataloged
collections, we continue to assess and prioritize those items in our
collection that have never been under full bibliographic control. A new
inventory has been completed and work will now begin to prioritize and
begin processing where appropriate.

# Budget issues

The budget for staffing continues to be tight. Our cataloger who
specialized in music accepted the position of Bibliographer for Music,
and we will be recruiting to fill that position.

The materials budget is relatively healthy and we anticipate another 6%
increase for FY2007.

# Metalib

We have completed our installation of Metalib as our database discovery
and cross-database indexing tool.

# SFX update

Our use of SFX continues to grow. A gradual shift in the use of various
targets occurred, and recently our own catalog became the number one
requested SFX target, with our ILL form also high on the list.

# Electronic Materials

We continue to invest in electronic full-text resources and have
recently purchased the remainder of the Elsevier backfiles (with the
exception of the Lancet) as will as the Springer collections. We have
also purchased the Making of Modern Law, the Making of the Modern
Economy, Sabin, Shaw-Shoemaker, the Supreme Court Records and Briefs,
the Chicago Defender and several other resources.

# Use of Access Level Records

We are beginning to use Access Level Records for some categories of
materials. See
<http://www.lib.uchicago.edu/staffweb/depts/cat/serials/university.html>

for details of our project.

# Vendor Supplied Catalog Records

As previously discussed on the Big Heads e-mail list, Chicago has issues
with the use of vendor supplied catalog copy that cannot be shared with
the utilities. The redistribution restrictions have been lifted from the
Casalini records, and with that change we have agreed to purchase their
cataloging for a trial year. We now work on the details of how we can
get these records loaded into RLG and OCLC.

#### University of Illinois at Urbana-Champaign

**Organizational**

Lisa German, Technical Services Coordinator and Head of Acquisitions
accepted a position as Assistant Dean for Technical and Collection
Services at Penn State and started there in early fall 2005. Lynn Wiley
was named as interim coordinator and acting Head of Acquisitions while a
search is conducted. Internal searches are underway and will soon be
finalized for two new positions that are part of the organizational
recommendations made by the Access Strategy Task Force. The Division is
now discussing how to implement the full recommendations from the Task
Force.

# E-Resources

SFX implementation is proceeding for link resolution, a team has been
steadily turning on new targets and assessing the results, there is a
steady progress and the kinks are being worked out. User links through
SFX are being monitored and point to high use of this feature when
available. Web Feat for federated searching has been delayed due to
problems encountered with the search translation for particular A and I
services, the team continues to work on enhancement suggestions and will
be decided on a timeframe to begin user testing soon. We continue to
enhance our homegrown ERMS to include some acquisitions information and
licensing terms. We looked at usage data and were wowed by the figures:
Since Jan. 16, 2004, there have been over 9.2 million clicks on
full-text links (instances of a title) within the system! We are
implementing a tech support service for E Books to help collect data on
problems and to be sure that user problems are resolved quickly. We
joined the OCLC serials holding pilot project and are batch loading our
holdings from our ERMS direct to OCLC.

**Consortia Initiatives**

CIC: The print archive is in place, we have received issues for close to
400 titles and the first shipment has gone to the storage facility.
There are problems in that not all the 2005 Springer titles have been
received but the procedures laid out work well.

**Other Initiatives**

We continue to build our cataloging program and are working towards a
more integrated approach for the use of Metadata. We elected to try the
Casalini LC Core records and will assess the project at the end of the
trial period. We are purchasing approval plan records where available
and the enhanced for the rest as well as the TOC. We may look at firm
orders after reviewing the approval plan results.

Following up on being named as a NACO independent library for corporate
names this past spring, we have continued training our librarians with a
series of workshops concluding in January 2006.

The Voyager check in project is nearing completion with over 10,000
check in records added so far. Problem resolution is continuing and we
will soon be ready to wean ourselves off our old system. We hope to
commence EDI claiming this semester. Acquisitions worked with the Head
of Preservation to test and implement the Voyager binding module this
summer, it was a big hit with the staff who trialed it.

## Preservation --and Conservation

Construction of a new 5000 sq. ft. conservation lab is now underway and
should be completed by summer 06.

**Grants\
**A statewide Preservation Needs Assessment (LSTA Grant) is complete;
Sandburg and CIC-8 grant work is under way. Additional work being done
in support of USAIN V grant and USNP grant.

**Digitization**

The Digital Services and Development Unit has recently put online a
collection of French WWI posters, a collection of images from our Motley
Collection of Theatre and Costume Design and a small subset of our
Collins Collections of Irish Political

Cartoons.  They are now available with our other CONTENTdm collections

at
[http://images.library.uiuc.edu](https://ms1.express.cites.uiuc.edu/cgi-bin/fetch.cgi?url=http%3A%2F%2Fimages.library.uiuc.edu).
 We continue to develop other image

collections and hope to have more online in the near future.

The project coordinator for IDEALS, the University's Institutional
Repository reports that we\'re in the midst of some fairly major
customizations of the DSpace interface to ease faculty and staff\'s
uploading of documents. We\'ve also (with the active participation of
catalogers) established a baseline metadata format that will be required
for all documents. We are also exploring including both controlled
vocabularies as well as allowing social tagging of documents by end
users (a la Flickr). We are beginning to build a comprehensive digital
preservation management program for the material deposited into IDEALS.\
\
IDEALS staff have been involved with two efforts within the Digital
Library Federation that are focused on OAI and metadata issues:\
1) Best Practices for OAI Data Provider Implementations and Shareable
Metadata\
([http://oai-best.comm.nsdl.org/cgi-bin/wiki.pl?TableOfContents)](https://ms1.express.cites.uiuc.edu/cgi-bin/fetch.cgi?url=http%3A%2F%2Foai-best.comm.nsdl.org%2Fcgi-bin%2Fwiki.pl%3FTableOfContents))\
(a joint effort between the Digital Library Federation and the National
Science\
Digital Library to establish best practices for both the technical
requirements of OAI Data Provider Implementations as well as for
\'shareable\' or interoperable\
metadata).\
2) DLF MODS Implementation Guidelines for Cultural Heritage Materials
(see\
[http://www.diglib.org/aquifer/](https://ms1.express.cites.uiuc.edu/cgi-bin/fetch.cgi?url=http%3A%2F%2Fwww.diglib.org%2Faquifer%2F)
for basic information about the project and:

[http://www.diglib.org/aquifer/DLF_MODS_ImpGuidelines_ver4.pdf](https://ms1.express.cites.uiuc.edu/cgi-bin/fetch.cgi?url=http%3A%2F%2Fwww.diglib.org%2Faquifer%2FDLF_MODS_ImpGuidelines_ver4.pdf)
for the actual guidelines)

## University of Michigan

1.  **Programmatic review**

> In late 2004, the University Library undertook a system-wide review of
> current work with an eye to identifying areas that could yield
> efficiencies that would, in turn, free up resources to attend to
> emerging areas of work. One of the key areas that we identified was
> the flow of work extending from the process of selecting materials for
> acquisition through the process of cataloging those items. A
> multi-stage effort dubbed the Selection, Acquisitions and Cataloging
> (SAC) review began in the Spring of 2005. A committee with broad
> representation in the library began a six-month process to document
> workflows and identify issues; their work culminated in early December
> with a thorough report. Although their work is contributing to a final
> process that will look at the most efficient way to organize our
> resources system-wide, the work of the group helped to highlight
> issues that have been addressed concurrently with the review. Other
> steps in this process include an examination of cataloging practices
> (e.g., are we investing in the best elements in our cataloging?) and
> site visits to other institutions, followed by analysis of these
> various inputs. We may conclude that work in the spring of 2006.

2.  **Exploratory work with non-MARC metadata**

> The library's Metadata Specialist has created an exploratory operation
> with hourly staffing for creating non-MARC metadata. Currently, this
> consists of a number of projects such as creating article-level
> metadata for locally-digitized journals and specialized descriptive
> metadata for maps within atlases. She is focusing, secondarily (i.e.,
> in addition to actually doing this work), on gathering cost data for
> future library work and possible recharge work for other campus units.

3.  **Work with Z39.50 search for records**

> Staff in Monograph Cataloging and Library Systems have worked together
> to create mechanisms and procedures for using automated Z39.50
> routines from within Aleph to troll for fuller records to replace
> existing brief records, such as acquisitions records.

4.  **ARC implementation**

> A library-wide implementation team (chaired by the head of
> Acquisitions and Serials) has completed work on a release of ARC, Ex
> Libris's Aleph Reporting Center. Although the group unearthed a number
> of bugs in the software, we are pleased with the product and have
> released it to a smaller group of staff, with a broader release
> planned later.

5.  **Verde implementation**

> We have acquired Verde (from Ex Libris) for electronic resource
> management. Although a beta site, we have encountered a number of
> obstacles in getting the software installed. A working group has
> performed work around the planned implementation.

6.  **Move to single record for print and electronic**

> The University of Michigan library held a library-wide forum to review
> its previous policy regarding cataloging of electronic resources. In
> light of experience over the last few years and the prospect of having
> all volumes in the library digitized, we decided to create a combined
> print and electronic record rather than separate records for print and
> electronic. This new policy has helped to shape our work in creating a
> repository for the Google-created content. Discussions between
> monograph catalogers, serials catalogers, and the UM library's Systems
> Office have helped to shape an overwhelmingly automated procedure for
> bringing relevant information into the MARC record and displaying that
> information appropriately.

7.  **New committee structure and MDRC**

> We have just finished the first year with a new coordinated committee
> structure for deploying and managing electronic resources. Led by a
> steering committee comprised of the chairs of the three main
> committees and an independent chair, the three main committees are
> PARC (for public access issues), MDRC (for metadata and description
> issues) and LTC (for technology management issues). MDRC has been
> active coordinating policy and implementation issues for metadata.

8.  **Cooperative position with Systems**

> Working with Library Systems Office, the Monograph Cataloging Division
> released an open cataloging position to create a new programmer
> position whose work will be focused on automation of cataloging
> processes.

# University of Minnesota

## University News

The University of Minnesota strategic initiative to reposition the
University as a top research institution continues with the work of 36
planning committees posted for public review. The budget model has
already been changed to a model in which the Libraries and other central
services attribute their costs to collegiate units. Collegiate units
receive all of their tuition, fee, and indirect cost revenue and then
pay for central services. A "weighted head count measure" will be used
to apportion costs.

## Libraries News

Linda Watson was hired as the Director of the Health Sciences Libraries,
coming from the University of Virginia. Kris Keisling joined the
Libraries as Elmer L. Andersen Director of Archives and Special
Collections, coming from the University of Texas -- Austin.

## ILS 

We migrated to version 17of Aleph in August 2005. The migration went
well and training was minimal, but subsequent patches have generated
maintenance work as indexes needed to be rebuilt and resulted in
unexpected changes to processes. Thus, there has not been time to move
forward as quickly as hoped with the implementation of reporting tools
(ARC), display of CJK vernacular, and other desired enhancements. In
preparation for effective use of the OCLC Collections Analysis tool (as
part of a CIC project), we have resent all of our records to OCLC,
hoping to correct some long-standing inaccuracies in the representation
of our holdings. The project seems to be moving forward successfully
with close to 93 percent of our holdings loaded as of mid-December.

## Process Improvement 

In the summer 2005, University of Minnesota Libraries embarked on a
process improvement project to address all monographic activities from
"Selection to Access." This collaborative effort, which is co-owned by
Collections Development, Academic Programs, and Access Services, has
progressed well. In July and August, R2 consultants did an analysis of
monographs processing from the point of selection to access (available
for patrons). Their report and recommendations were well received and,
in September, an implementation team began work to implement the basic
recommendations. Those include significant expansion and revision of
approval plans, online selection in vendor databases, more use of shelf
ready services, and fuller use of Aleph functionality. This project will
likely take a year to achieve all expected benefits.

##  Technical Services

***Acquisitions***: Monographs acquisitions is extensively involved in
the Selection to Access Process improvement implementation.

***Serials***: We are concerned about the temporary loss (in Aleph v.
17) of the ability to load serials invoices and the prospect of keying
in the payments this year. We are beta testing EDI serials claiming with
Ex Libris.

***Cataloging***: We continue to use one-time funding and redirected
funding to tackle cataloging projects such as cataloging the Elmer L.
Andersen gift collection; the Basil Laordes Modern Greek Collection; the
Tretter Collection in Gay, Lesbian, Bisexual, and Transgender Studies;
Scandinavian documents; the Kirschner Cookbook Collection; and our
historical collection of print newspapers. We have also reclassed some
of our remaining Dewey collections (a portion of literature), and
reclassed (and converted to online) records for music scores. Serials
catalogers are very pleased with the SFX MARCit record loading process
and are engaged in an extensive clean-up project related to these loads.
We withdrew 23,000 added copies that had not circulated in 10 years.

## Information Technology

A Libraries-wide IT initiative to explore a peer consultant model and to
develop staff development IT training has progressed. A core skill set
for all staff has been defined. All library staff soon will have
completed a skills assessment questionnaire. Based on the results of
that questionnaire, Libraries Human Resources will build a training
program to ensure that all staff have basic information technical
skills.

## University of Pennsylvania 

**Staffing**

Beth Picknally Camden was hired as the Patricia and Bernard Goldstein
Director of Information Processing. The Information Processing Center
(IPC) consists of seven departments:

-   Electronic Acquisitions -- Jeanne Shuttleworth, Head

-   Monograph Acquisitions -- Gail Defendorf, Head

-   Original Cataloging -- Bill Bovino, Acting Head

-   Postcataloging -- Illene Rubin, Head

-   Research, Training and Quality Management -- Margaret Rohdy, Head

-   Serials -- Bob Persing, Head

-   Shared Cataloging -- Rachelle Nelson, Head

Other recent hires: Storage Processing Librarian -- Jon Shaw; Electronic
Acquisitions Librarian -- Katie Brady

Search underway: Electronic Resources and Serials Cataloging Librarian

**Information Commons**

Construction is nearly complete on the David B. Weigle Information
Commons - a joint undertaking by the School of Arts and Sciences and the
University Library that will support undergraduates as they conduct
research and experiment with technology and collaborative learning. A
spring opening is anticipated. <http://thecommons.library.upenn.edu/>

**FindIt! Search Tool**

The Penn-developed FindIt! search tool allows users to search multiple
library resources, including the Franklin catalog, with a single search
box available on all Library web pages.
<http://www.library.upenn.edu/news/176>

**VCAT**

The Penn Library Video Catalog, VCAT is a user-friendly search and
browse catalog of Penn's growing collection of film resources. MARC
records for video recordings are extracted from Franklin on a daily
basis and loaded in an Oracle database. Perl scripts connecting to the
Oracle database offer a browseable and searchable interface, with live
checking of the Franklin database to determine the status of the
holdings. Catalogers have recently completed a video cataloging
enrichment project, adding genre, series, people & their roles (actor,
director, etc.), production & distribution companies, language, and
country, to approximately 8,000 video records. These enriched records
will allow further search enhancements in VCAT. .
<http://www.library.upenn.edu/catalogs/vcat/>

**Data Farm**

Data Farm is a developing management information system integrated with
digital library and other networked services. It provides a wide range
of statistical sources and report-building capabilities pertaining to
print and electronic collection use, reference and instructional
activity, web analytics, cataloging and collection management workflow
and building services.
<http://metrics.library.upenn.edu/prototype/datafarm/>

**PennTags**

PennTags is a tagging system that lets the Penn Community organize and
share bookmarks. This social-bookmarking system allows tagging
bibliographic records from Franklin and VCaT records, as well as web
sites, and also allows for annotations. Penn classes have experimented
using this tool to create annotated bibliographies.
<http://tags.library.upenn.edu/>

**ScholarlyCommons@Penn**

The Penn Library administers this institutional repository (powered by
the Digital Commons). Currently averaging about 3,000 hits weekly, we
anticipate new Schools and programs coming on board in 2006, including
the Graduate School of Education and the Penn Urban Institute. We will
also be host for the College of Arts and Sciences undergraduate research
journal and the Department of Religious Studies Boardman Lecture series.
<http://repository.upenn.edu/>

**PennA!erts**

A new personal journal alerting service of the Penn Library, PennAlerts
allows patrons to receive e-mail notifications for journal tables of
contents (TOCs) when they are published.
<http://www.library.upenn.edu/news/212>

**FAQs**

The FAQ is a collection of answer-databases based on software developed
by the Penn Library system staff. It contains Q&As on subject and
library service queries. Used more than 90,000 times last year, the FAQs
are helpful for both the public and the Library staff. A version of the
Penn Library FAQs for Business is being shared by 11 large academic
business libraries. The shared system runs on servers located at Penn.
<http://faq.library.upenn.edu/>

**Library Summer Internship Program**

Launched in summer 2005, this new diversity initiative was designed to
bring minority high school students into an academic library environment
to kindle an interest in the library and information science profession
as a career choice. The six-week program paired seven student interns
with a library professional who served as a mentor and was responsible
for steering a student through the Library system in a series of
hands-on experiences. Interns participated in selection and cataloging
processes, worked alongside IT professionals in maintaining networks and
software, and had frontline jobs in the various public service areas of
the Library. One afternoon per week was set aside to tour points of
special interest on campus, with the goal of making Penn a more
accessible presence to its young neighbors. At the end of the summer,
the interns continued to work in the Penn Library as student assistants.

## University of Texas at Austin

### Recruitment

The biggest news since Annual in Chicago continues to be recruitment. We
have filled four professional positions in Technical Services in the
past two years\....quite a change from the last 15 years when we lost 12
positions. We were finally able to hire a Middle East Studies Librarian.
Roberta (Robin) Dougherty, currently Head of Collection Development in
the Main Library at American University in Cairo, will begin

March 1. We were also able to hire Jill Emery for a new position of Head
Librarian, Serials and Electronic Resources Department. Jill, currently
Director of the Electronic Resources Program at the University of
Houston Libraries, will begin May 15.

### Retirements

Robert (Bob) Stewart has announced his retirement effective April 28. We

all wonder what we\'ll do without him. He is Mr. UTCAT. He was
instrumental in creating our local online catalog and continues to
maintain and enhance it.

### Organizational Change

Technical Services has created a Technical Services Planning Team to
review

our current routines and make recommendations on revamping our work flow

and staffing patterns.

# University of Virginia

**Budget\
**The budget for collections remained flat in 2005/06 with the exception
of an increase to cover serials inflation. About one third of the budget
was spent on electronic resources. The unit cost of electronic journal
articles (purchased by UVA) declined from \$2.00 to \$1.93 due to an
increase in use of e-journals (see below).

**Collections\
**The University Libraries has reached the five million volume
milestone, and now holds 5,053,162 printed volumes. The new Small
Special Collections Library houses more than 286,000 volumes and over 13
million manuscripts.

**The Library of the Institute for Advanced Studies of World Religions\
**The University of Virginia Library gratefully acknowledges the
donation of a major collection of research materials from the Woo Ju
Memorial Library and The Institute for Advanced Studies of World
Religions, Carmel, N.Y. The Library has concentrated on developing
resources for the study of Buddhism, Hinduism, and Islam, but has also
expanded its collection to include Confucianism, Taoism, Shinto,
Sikhism, Jainism, and other folk beliefs. This comprehensive collection
contains materials in 32 Asian and 11 non-Asian languages in
approximately 70,000 volumes of books, periodical titles, and 66,000
Tibetan and Sanskrit manuscript, xylographs, and monographs in
microform.

**Use of Library Resources and Services\
**Circulation within the University Library showed a modest (+2%)
increase, totaling 622,249 checkouts. Retrieval and display of
electronic journal articles increased substantially to 1.7 million; 32%
of the downloaded articles were provided by VIVA, the statewide
consortium. Searches of electronic reference resources increased sharply
to 1.7 million. Nearly two thirds of all searches were conducted on
databases provided by VIVA.

**Digital Library Repository\
**The repository has grown by leaps and bounds in the last 6 months.
Currently there are 520 texts volumes (with over 89,000 page images) and
14,298 images of art and architecture in the Repository -- up from 112
texts and 10,532 images since the last report. Full public release of
the Repository is set for fall 2006. A new image workflow is in the
final stages of testing and when fully implemented will greatly improve
the delivery timeframe. Our emphasis on digital images is in response to
a recent faculty survey that indicated that 60% of Architecture faculty
members feel that a digital image collection is their most important
collection building priority.

**New Initiatives**

-   A commitment to re-examining and re-invigorating preservation
    initiatives is part of the Library's goals for the next 2 years. Our
    new Preservation Specialist is heading up a Preservation Task Force
    to outline both short- and long-term goals for preserving library
    materials in all formats.

-   A Collaborative Strategies Task Force made up of materials selectors
    and Acquisitions and InterLibrary Services staff members are
    examining our decision-making process for ordering as opposed to
    borrowing materials requested by our users, with the goal of
    providing requested materials in as timely and cost-effective manner
    as possible.

-   An RFP has been issued by University Procurement for outsourcing
    data cleanup and authority control processing for our online
    catalog. This involves removing duplication between Law, HSL and UVA
    Libraries in order to have one record instead of 3 representing a
    single bibliographic item and normalization of non-MARC data so that
    Multisearch will function properly.

**Personnel:** This fall Calvin Hsu (formerly at University of Michigan)
joined the staff as Librarian for the East Asian Collection. Holly
Robertson (MLS, Certificate in Conservation Studies from U. Texas,
Austin) began work as Preservation Specialist in October. After the
departure of Beth Picknally Camden for University of Pennsylvania, Jane
Penner, former Director of the Music Library, was chosen to succeed her
as Director of Content Management Services. Christian Dupont (Syracuse
University) will become Director of the Albert and Shirley Small Special
Collections Library on February 1, 2006. Searches are currently underway
for new Heads of the Music and Fiske Kimball Fine Arts Libraries. The
University administration announced in December that James Hilton
(University of Michigan) will become UVA's Vice--President and Chief
Information Officer on July 1, 2006.

**Grants and Collaborations:** The Library recently received a 3-year
grant from the Mellon Foundation to continue funding of the Scholarly
Communication Institute. The coming year's Institute will focus on
Architecture and Architectural History. The Library has also agreed in
principle to participate in the Open Content Alliance.

# University of Washington 

Joyce Ogburn, Associate Director of Libraries for Resources and
Collection

Management Services, left the University of Washington Libraries in July

to become Director of the Marriott Library at the University of Utah.

With Joyce\'s departure, Betsy Wilson, Dean of University Libraries,
began

an organizational review to assess how to align units currently in RCMS.

These units are Collection Management Services, Digital Initiatives,

International Studies, Monographic Services, Preservation, and Serials

Services. The organizational review is nearing completion, and Betsy

expects to make announcements in February about the new organizational

structure. In the meantime, we have been moving forward with a variety
of

initiatives in RCMS underway last summer and reported on then.

**Number range CHAPTERUniversity of Wisconsin-Madison**

**Personnel**

Last summer I reported on two key positions which were in the process of
being filled. The new Head of Public Services at Memorial Library is Lee
Konrad. He has held several positions at the College and Memorial
Libraries on the Madison campus and most recently was in charge of the
Digital Content Group. Our most recent hire is Jackie Crinion who began
working as Head of the Acquisitions and Serials Department in Central
Technical Services a week ago. Jackie previously worked at the
University of Texas at San Antonio.

## Shelving Facility

## With the move of our Health Sciences Library into its new quarters at the west end of campus last summer, the ground level of their former library became available as a high density storage facility for the campus libraries. Compact shelving was recently installed and the other remodeling changes are close to completion. In December a committee assigned to recommend materials for transfer into the facility submitted its report. Their recommendations have been well received. The actual process of transferring volumes is expected to commence before spring, i.e., the vernal equinox.

**Retrospective Conversion**

Now in its thirteenth year retrospective conversion of our classified
collections continues unabated. This month we finished loading the last
batch of records which MarcLink (now renamed Backstage Library Works)
began converting two years ago. In addition to some cleanup work these
records require, we are working on our Cutter (pre-LC) collection and
theses.

**ERM**

The Ex Libris' SFX linking software which has been branded locally as
our Find It services was implemented last fall. As expected, user
response has been very positive. We hope to have the Metalib product in
production later this calendar year.

**Media in the Stacks**

Until last fall media, such as CD-ROMs and videos, whether a standalone
resource or one accompanying a volume was shelved in a separate area
within Memorial Library. Recently it was decided to begin shelving new
media, except for microforms, in the stacks interspersed with the print
collection. A six-month trial period will occur and if no serious
problems emerge, we will then address the retrospective group of media.
Subject specialists responsible for ordering these materials will still
be able to exercise their discretion in overriding the default stack
location.

**Honoring the Faculty Program\
**In recognition of faculty who have been promoted, a program called
Honoring the Faculty was initiated this year. Eligible faculty members
will be invited to select a book for the collection and have it
bookplated with their name and year of promotion. The library also plans
to publish a chapbook in the fall listing all who received promotions
during the previous academic year, their department, the title and
author of the book chosen to be bookplated, and a brief statement as to
why the book was selected.

## Yale University

# Integrated Access

***Unicode Database***. During the Christmas/NewYear break the library
migrated to the Voyager Unicode and 5.0 releases. Prior to the
implementation we acquired the complete backfiles of our Hebrew/Yiddish
and Arabic/Persian records from RLG and are pleased to now be able to
provide vernacular scripts for all our JACKPHY language
materials---approximately .5 million titles. The migration, though not
without a huge investment in resources, was quite smooth, with very
minimal disruption to cataloging, acquisitions, and access services
staff.

***MetaLib*** (v.3.12) was made available to our patrons in June 2005.
Currently, an implementation group is modifying the public interface
based on the results of usability studies and simultaneously
implementing new features available in v.3.13. Additional work includes:
investigating deep linking applications, using MetaIndex to harvest
local Open Archives Initiative-Protocol for Metadata
Harvesting-compliant databases (such as Yale Finding Aids), and
integrating MetaLib services into Yale\'s portal and course management
systems. <http://www.library.yale.edu/databases>

***Digital Repository Review***. The Yale University Library has just
completed a trial with Vital to evaluate a digital repository based on
Fedora architecture. The evaluation group consisted of stakeholders with
in-depth knowledge of the content of various collections throughout the
Library. These stakeholders developed the required infrastructure of the
repository by defining use cases. This process provided an opportunity
to establish community adoption and use of a common information
infrastructure for both centralized and distributed digital collections.

***Electronic-Resource system implementation***. Yale University Library
is halfway through a year-long implementation of Verde, the Electronic
Resource Management (ERM) system from Ex Libris. Yale began by
beta-testing the pre-release version of the software, and has since been
carefully reviewing all functions and fields of the software to specify
exactly how it will be used and what we will track with Verde.  We have
also been pursuing questions of migrating data that currently exist in a
number of homegrown and scattered ERM-surrogates. Under our current
timeline, we expect to begin major data migration and input in February
and March, and pilot training for a small set of staff to manage
electronic journals at the same time.  We will continue incorporating
other types of e-resources and expanding the staff working with Verde
with a target date of stable use of the system by fall 2006. We also
intend to build an application that will, from a Verde screen, query
Orbis and display appropriate Acquisitions information.  This work
won\'t be started for at least 6 months since YUL will need to be in
some form of production before we create this ability.

***Finding Aids support***. Two task forces are developing functional
requirements for a 1) new platform to support finding aids centrally,
and an 2) authoring tool available to all Library units. Currently, much
of the support and infrastructure for Yale's finding aids is from our
various special collection units.

***Metadata services***. We hired an additional metadata librarian last
summer greatly increasing our capacity to address our growing pool of
digital resources.

***Digital Production and Integration Program***. The library has
launched a Digital Production and Integration Program (DPIP), an
initiative that will include three major components: a) Market/User
Research Services (including assessment and usability efforts), b)
Digital Production and Content Integration Services and c) Consultation,
Advisory, Referral and Management Services. The newly appointed DPIP
Production and Content Integration Working Group will analyze needs for
digitization services in the library (e.g. scanning, text markup,
metadata creation), will develop plans and priorities for implementation
of targeted services, and will in the course of the coming year
introduce selected services along with associated policies and
guidelines for best practices.

***Portal Opportunities Group**.* The Library is engaged in an
initiative to integrate its services in the diverse external
environments where our readers and researchers conduct their daily
intellectual lives: course management systems, non-library portals,
personal information management tools, etc. The Portal Opportunities
Group (POG) was charged to investigate and document library portal and
interface development projects at peer institutions and at Yale, with
particular emphasis on opportunities presented by the local
implementation of the Sakai course management system. The POG report
discusses the results of its environmental scan and outlines recommended
policies, projects, and use cases that together form a vision of an
integrated library services program at Yale.\
[http://www.library.yale.edu/\~lso/pog/Portal%20Opportunities%20Group%20Report.pdf](http://www.library.yale.edu/~lso/pog/Portal Opportunities Group Report.pdf)

***Usability Program**.* The Library is developing a three-year plan to
incorporate user-centered design and usability standards and best
practices into all its digital services. The goal of the usability
program will be ensure that the needs of the end-user are represented,
considered and acted upon in the life cycle of all digital projects. The
Library has begun early stages of implementation with the creation of a
portable usability \"lab\" which will provide a means of gathering data
from users during usability protocol tests. Morae software has been
purchased to facilitate both the capture of video, audio and live screen
shots of the user-tests; and the dissemination of test results to
Library staff. The first use of this software has been in testing the
Library\'s Metalib implementation. A position for a Usability Assessment
Librarian will be posted shortly.

***Collections Collaborative**.* The Andrew W. Mellon Foundation has
awarded Yale University \$409,000 to undertake an initiative to improve
the visibility of and access to the archival, manuscript, and other
unique collection holdings of its museums and libraries. The three-year
initiative will support the development of search capabilities across
the disparate systems maintained in the repositories, enhancements to
reference and referral networks, and sharing of specialized processing
and technological expertise and capabilities. Funding supports the
initiative coordinator; meetings, consultants, and consultation with
related projects outside Yale; and a regrant program within the
university for collaborative projects that advance the initiative\'s
goals

### Collection Space Management

The Library's program to reduce congestion in our stacks and facilitate
the use of the Library's collections continues as a high priority. A
special effort is being made to move serials, most of which require
high-level problem solving. A large number of cataloging staff,
professional and support, have been reassigned to support this effort,
including staff previously working on retrospective conversion
activities. The biggest challenges are our long history of varying
serial practices, and large numbers of 'bound-withs'. During the last
six months approximately 120,000 volumes from the Sterling Memorial
Library were processed and delivered to our off-campus shelving
facility. Plans are also moving forward for the renovation of the
Cross-Campus Library that houses the Library\'s intensive use
collection. It will be closed from May 2006 for approximately 15 months.

### Support for International Programs

Thanks to support from the Library's international initiatives, the
Catalog Department has two new term positions. We have hired a librarian
to catalog Finno-Ugric (mostly Hungarian) titles from our backlog, and
an assistant to help to reduce our rather large Yiddish backlog. Support
also continues for modern Greek and Persian acquisitions and cataloging.

### Retooling Staff 

The Acquisitions Department is training Selectors to place their firm
orders directly on vendors\' on-line ordering system.  We\'ve
implemented Harrassowitz; training for Blackwell, Baker & Taylor, and
Coutts is pending.