**U.S. Department of Housing and Urban Development**
![](media/image1.wmf){width="0.5659722222222222in"
height="0.5493055555555556in"}

**Public and Indian Housing**

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Special Attention of: **Notice PIH 2008- 37 (HA)**

Directors of HUD Regional and Field

Offices of Public Housing; Issued: October 14, 2008

Agencies that Administer the

Housing Choice Voucher Program Expires: October 31, 2009

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Cross References: *Federal Register*

Notice FR-5213-N-01, Vol. 73, Pages

25026-25028, Dated May 6, 2008,

[Implementation of the HUD-]{.underline}VA

[Supportive Housing Program;]{.underline} FR Correction

Notice, Vol. 73, No. 97, Page 28863

Subject: Reporting Requirements for the HUD-Veterans Affairs Supportive
Housing Program

1.  **[Purpose]{.underline}** The purpose of this Notice is to inform
    those public housing agencies (PHAs) that were awarded HUD-Veterans
    Affairs Supportive Housing (HUD-VASH) vouchers on or after May 6,
    2008 (which will further be referred to in this Notice as initial
    PHAs) of the reporting requirements related to this program in order
    to track its success. These reporting requirements, which will also
    apply to receiving PHAs in portability cases, are essential to the
    coordination of data between HUD and the Department of Veterans
    Affairs and to ensure that the vouchers remain available upon
    turnover. Public and Indian Housing Information Center (PIC)
    reporting requirements were initially described in sections II. f.
    and III. of the [Implementation of the HUD-VA Supportive Housing
    Program]{.underline} (Operating Requirements) published in the
    *Federal Register* on May 6, 2008, with a correction published on
    May 19, 2008.

2.  **[Department of Veterans Affairs Tracking.]{.underline}** The
    Department of Veterans Affairs will track the following data on
    homeless veteran families selected to participate in the HUD-VASH
    program: (1) the full name of the Veterans Affairs Medical Center
    (VAMC); (2) the name and code of the PHA to which the family was
    referred; (3) the full name of the head of household (HOH); (4)
    social security number of the HOH; (5) date of birth of the HOH: (6)
    the date of written referral to the PHA for eligibility
    determination; and (7) date and reason for denial of a voucher by
    the PHA, if applicable.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

PE : Distribution: W-3-1, R-3-1, (PIH), R-6, R-7, 138-3 (Sec. 8 HAs)

3.  **[PHA Reporting.]{.underline}**

    a.  **Denial of Assistance.** If the PHA denies assistance to a
        family under the HUD-VASH program, it must provide the family
        with prompt notice of the decision denying assistance to the
        family with a brief statement of the reason for denial, and must
        provide the family the opportunity for an informal review in
        accordance with 24 CFR Section 982.554(a) and (b). A copy of
        this denial of assistance notice must be sent to the VAMC case
        manager and Phyllis Smelkinson, Housing Program Specialist, HUD
        Headquarters, Office of Public and Indian Housing, Housing
        Voucher Management and Operations Division, Room 4210,
        Washington, DC, 20410-1000.

> Please note that the only reasons for denial of assistance by the PHA
> cited in the Operating Requirements were failure to meet the income
> eligibility requirements (Section II. b.) and a family member that was
> subject to a lifetime registration requirement under a state sex
> offender registration program (Section II. a.).

b.  **Issuance of Voucher.** The initial PHA must track issuance of
    vouchers for families referred by the VAMC through PIC reporting. As
    noted in Section III. of the Operating Requirements, a new code
    (VASH) has been established in PIC and must be entered by the
    initial PHA in field 2n (Other Special Programs) of the Family
    Report (form HUD-50058) for all HUD-VASH families. The initial PHA
    must enter this code at the time of issuance of the HUD-VASH voucher
    (Action Code 2a = 10) in order to ensure proper tracking for the
    HUD-VASH program. Although under the portability regulation,

> 24 CFR Section 982.355(c)(6), the PHA administering the voucher in the
> location to which the families moves ("receiving PHA") must issue a
> voucher to the family, the receiving PHA is not required to enter a
> form HUD-50058 into PIC for this action.

c.  **Leasing and Ongoing Reporting.**

    i.  The special program code (VASH) must be maintained on the form
        HUD-50058 by the initial and, if applicable, receiving PHA for
        all HUD-VASH families when the family is admitted to the voucher
        program and throughout the family's participation in the
        program. If the receiving PHA under portability does not enter
        the VASH code, the initial PHA will not get credit for the
        family's leasing. In all portability cases, the initial PHA (the
        one that has been selected to partner with the local VAMC) must
        be billed for all portable families under the HUD-VASH program.
        Please reference Section II.f. of the Operating Requirements.

    ii. If the HUD-VASH family no longer requires case management
        services, and the PHA has the funding and elects to serve the
        family under its regular HCV program, the PHA will no longer use
        the VASH code on future form HUD-50058s for this family. Please
        reference Section II. g. of the Operating Requirements.

```{=html}
<!-- -->
```
4.  **[HUD Tracking.]{.underline}** HUD Headquarters will match data
    from the Department of Veterans Affairs with data in PIC. If there
    are discrepancies (such as in the number of families referred by the
    VAMCs and those issued vouchers by the initial PHA or the success
    rate), HUD may contact these PHAs to address these issues.

5.  **[Implementation.]{.underline}** The reporting requirements
    described above must be implemented immediately and retroactively,
    if necessary, for all HUD-VASH families. However, if the HUD-VASH
    family has already been reported in the PIC system as leased (new
    admission or portability move-in), there is no need to retroactively
    enter a form HUD-50058 for the issuance of the voucher.

6.  **[Information Contact]{.underline}.** Inquiries about this notice
    should be directed to Phyllis Smelkinson in the Housing Voucher
    Management and Operations Division, Office of Public Housing and
    Voucher Programs, at (202) 402-4138.

7.  **[Paperwork Reduction Act]{.underline}.** The information
    collection requirements contained in this Notice have been approved
    by the Office of Management and Budget (OMB) under the Paperwork
    Reduction Act (PRA) of 1995 (44 U.S.C 3520). In accordance with the
    PRA, HUD may not conduct or sponsor, and a person is not required to
    respond to, a collection of information unless the collection
    displays a currently valid OMB control number. The active
    information collections contained in this Notice have been approved
    under the PRA and assigned OMB Control Number 2577-0083.

> [/s/]{.underline}
>
> Paula O. Blunt, General Deputy Assistant Secretary
>
> for Public and Indian Housing