2300.2 REV-3

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APPENDIXES

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2300.2 REV-3

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HOUSING AND URBAN DEVELOPMENT

TRAVEL REGULATIONS

APPENDIXES

Appendix Page

Travel Subobjects A 1

Official Travel Order (HUD 25, REV 10/83) A 3

Example of Mixed Travel Order (Per Diem and

HRGA Locations) A 5

Instructions: Limited Open Travel Authorization A 6

Example of Limited Open Travel Authorization A 7

Use of the SF 182 as a Travel Order A 8

Request, Authorization, Agreement and Certification

of Training and Travel Authorization (SF 182) A 9

Contract Air Service City-Pairs B 1

HUD Ticket Offices, Headquarters C 1

Mileage Reimbursement Rates D 1

\"Clock\" for Computation of Per Diem E 1

Exemption of Hotel/Motel Tax When Traveling on

Official Business F 1

Designation of Travel Allowance Holder (HUD 21008,

REV 10/83) G 1

Example of Request for Travel Advance from Imprest

Fund Under Normal Circumstances (SF 1038) G 2

Example of Request for Travel Advance from Imprest

Fund Under Emergency Circumstances G 3

Example of Request for Travel Advance from Accounting

Office G 4

Preparation of Travel Voucher (SF 1012) H 1

Sample Voucher Per Diem Reimbursement

(Lodgings-Plus Method) H 7

Sample Voucher-Mixed Travel (Per Diem and Actual

Subsistence Expense) H 9

Per Diem Computations H 12

Sample SF 1164, Claim for Reimbursement for

Expenditures on Official Business I 1

Relocation Travel J 1

Service and Reimbursement Agreement - Moving Expense

Allowances (HUD 21004, REV 10/83) J 2

Supplement to Official Travel Order (HUD 21005,

REV 10/83) J 3

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2300.2 REV-3

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Appendix Page

Application for Reimbursement of Real Estate Expenses

Related to Change of Official Station (HUD 21006,

REV 10/83) J 5

Claim for Reimbursement of Subsistence Expenses While

Occupying Temporary Quarters (HUD 21007, REV 10/83) J 7

Schedule of Daily Expenses While Occupying

Temporary Quarters (HUD 21007A, REV 10/83) J 8

Samples of Relocation Travel:

Official Travel Order J 9

HUD 21004 J 10

HUD 21005 J 11

HUD 21007 J 12

HUD 21007A J 13

Cost Comparison for Shipping Household Goods

(GSA 2485, REV 8/80) J 15

Authorization for Use of Motor Pool Vehicle K 1

Fraud, Waste and Mismanagement L 1

Reserved M 1

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2300.2 REV-3

Appendix A

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1\. TRAVEL SUBOBJECTS

Subobjects:

2111 Training Travel and Transportation - Travel to conduct or attend

training sessions administered by HUD, OPM, other government

agencies or private training organizations such as the American

Management Associations, etc. The training sessions are for the

purpose at training HUD personnel.

2112 Special Purpose and Consultant Travel and Transportation

\- Represents travel and transportation costs for attending public

meetings and appearances. Also includes travel and

transportation costs tor advisory committee members and

consultants.

2113 Invitational Travel and Transportation - Represents travel

approved or other than HUD employees (advisory committee

paid consultant travel is part of 2112).

2114 Foreign Travel and Transportation.

2131 Travel and Transportation for Change of Official Duty Station

\- Represents the cost of travel and transportation for new

employees to HUD under specific circumstances, HUD employees

changing official duty station, and family travel, and per diem

and transportation costs for advance trip to obtain residence at

new duty station.

2180 Program Execution Travel and Transportation - Travel required to

provided advice and guidance or direct assistance to program

participants in carrying out program functions, site review/

monitoring of program participant operations, inspections and

appraisals, review of block grant recipient activities, etc.

This includes travel to provide training/orientation to program

participants (non-Federal employees).

2181 Program/Management Review Travel and Transportation - Travel

required for review and supervision of HUD staff performing

management, program, and administrative support activities, i.e.,

performance evaluations, review of HUD Field Office operations,

administrative reviews, etc.

2185 Conferences/Meetings Travel and Transportation for Internal HUD

Meetings within the Department - Represents travel and

transportation costs to attend informational and counterpart

meetings with other HUD staff, including meetings concerning

program activity which are not considered training sessions.

(This is

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2300.2 REV-3

Appendix A

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Subobjects: (cont.)

not intended to include attendance at public meetings and

appearances which would be \"Special Purpose\" travel under

Subobject 2112.)

2189 Travel and Transportation of Persons, not specified above. This

code is narrow in scope and is not to be used as a catch-all

type code. Examples of 2189 travel are:

o travel to be reimbursed by another agency;

o disaster travel;

o entitlement travel; and

o preemployment interview travel.

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2300.2 REV-3

APPENDIX A

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Official Travel Order

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2300.2 REV-3

APPENDIX A

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Official Travel Order

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2300.2 REV-3

APPENDIX A

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Official Travel Order

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2300.2 REV-3

APPENDIX A

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INSTRUCTIONS: LIMITED OPEN TRAVEL AUTHORIZATION

Documentation or Travel Authorization. For Limited Open Travel

Authorizations, the HUD 25, Official Travel Order, shall be prepared in

accordance with existing procedures, except that the following
additional

information shall be included:

\(1\) Block 8: Indicate total estimated costs of trip(s).

\(2\) Block 9: Indicate the appropriate codes to which travel costs

are to be charged.

\(3\) Block 11: Provide a brief description of the purpose(s) of all

travel to be performed and, if necessary, indicate \"See Attachment.\"
On

the attachment, briefly describe the purpose for each trip and indicate
the

travel accounting classification/subobject class(es).

\(4\) Block 12: For the LOTA, show the period for which the

authorization is issued and the estimated total number of round trips

projected. Also note \"See Attachment,\" if appropriate. When the space

provided on the travel order is inadequate to document the itineraries
of

all trips proposed, an attachment shall be included. The attachment
shall

indicate all proposed trip itineraries.

\(5\) Block 12a. Enter the first day of the quarter covered.

\(6\) Block 12b. Enter the last day of the quarter covered.

\(7\) Block 12c. Indicate the total estimated number of days for the

trips to be taken under the travel order.

\(8\) Block 15: Check all proposed modes of transportation that will

be used. For each trip indicated under Block 8 (or on the attachment),

note the specific mode of transportation proposed. Trip-by-trip

itemization is necessary to authorize travel entitlements and assure
proper

reimbursement.

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2300.2 REV-3

CHG-1

APPENDIX A

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Official Travel Order

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2300.2 REV-3

APPENDIX A

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USE OF THE SF-182 AS A TRAVEL ORDER

Conditions: The Training Request Form (SF-182) can be used as a

Travel Order only for short term training (less than

120 hours) using Headquarters training travel dollars,

that is, budget codes BB 090100 and BB 090200.

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Forms: For accounting purposes Copy 3 (Agency Optional Use) of

the 5 part SF-182 would be used for travel purposes in

lieu of the HUD-25.

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How to Complete: The following additional information would be required

on the SF-182 when it is used as a Travel Order:

In This Block

of the SF-182 Add This Information

TITLE BLOCK \"And Travel Authorization\"

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Block 1. Applicant\'s Name Applicant\'s Signature

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Agency Use Only o Itinerary

o Mode of Transportation

o Effective and

Terminating dates of

travel

o Number of days in

travel status

o Mileage

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Block 22b Per diem rate

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Block 25. POV approved mileage rate;

any remarks pertaining to

special authorizations,

such as first class,

non-contract flights,

annual leave, etc.

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2300.2 REV-3

APPENDIX A

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Approvals: Block 26b must always be signed by the immediate

supervisor.

Block 29b must be signed by a manager with

authority to approve travel.

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Travel Costs: Estimated travel costs and the

appropriation/fund codes must always be entered

in Block 22.

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Travel Order Number: The document number in Block 23 of the SF-182 will

serve as the travel order number.

Example: An example of a completed SF-182 used for travel

purposes is attached.

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2300.2 REV-3

APPENDIX A

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REQUEST, AUTHORIZATION, AGREEMENT

AND CERTIFICATION OF TRAINING

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