RD Instruction 2006-D

Table of Contents

Page 1

PART 2006 - MANAGEMENT

Subpart D - Managing and Processing National Office Directives

## TABLE OF CONTENTS

[Sec]{.underline}. [Page]{.underline}

2006.151 Introduction. 1

2006.152 Definitions. 1

2006.153 - 2006.156 \[Reserved\] 1

2006.157 ANs and Unnumbered Letters. 1

2006.158 - 2006.159 \[Reserved\] 2

2006.160 Workplan. 2

2006.161 - 2006.164 \[Reserved\] 3

2006.165 RD Instruction processing. 3

2006.166 \[Reserved\] 4

2006.167 Federal Register publication. 5

\(a\) Federal Register document preparation 5

and processing.

\(b\) Copies required. 6

2006.168 - 2006.177 \[Reserved\] 6

2006.178 Issuance of directives. 6

\(a\) PNs. 6

\(b\) Regular PNs. 6

> \(c\) Special PNs. 6
>
> \(d\) "P"PNs. 6
>
> \(e\) ANs. 6

2006.179 - 2006.181 \[Reserved\] 7

2006.182 Directives records and information services. 7

\(a\) Current material. 7

\(b\) Obsolete material. 8

\(c\) Rural Development official files of approved\
documents. 8

\(d\) Control records. 8

2006.183 - 2006.200 \[Reserved\] 8

Exhibit A - Administrative Notices (ANs) - Format

Exhibit B - Guidelines and Requirements for Formatting

and Typing Instructions

## oOo

## 

(08-29-01) PN 335

RD Instruction 2006-D

PART 2006 - MANAGEMENT

Subpart D - Managing and Processing National Office Directives

§ 2006.151 [Introduction]{.underline}.

Follow this Instruction to process Rural Development Instruction
changes, Federal Register documents, and Administrative Notices (ANs) in
the National Office. This Instruction supplements Departmental
Regulation (DR) 1512-1, which also prescribes requirements and
procedures for developing, reviewing, and issuing regulations. This
Instruction does not apply to Rural Utilities Service directives.

§ 2006.152 [Definitions]{.underline}.

[Circulated drafts]{.underline}. Working drafts routed to one or more
individuals or offices.

[Procedure Notices (PNs)]{.underline}. Transmittals of announcements and
summaries of new and revised directives.

[RD Instructions]{.underline}. Statements of policy, rules, and
regulations prescribing the methods for conducting business. RD
Instructions are a type of directive under the Procedure Classification
System as explained in § 2006.5 of RD Instruction 2006-A.

[Regulations or rules]{.underline}. Statements of general applicability
and future effect designed to implement, interpret, or prescribe law or
policy or describe procedure or practice requirements.

§§ 2006.153 - 2006.156 \[Reserved\]

§ 2006.157 [ANs and Unnumbered Letters]{.underline}.

\(a\) Clear Unnumbered Letters with the Regulations and Paperwork
Management Branch (RPMB) before signature. (See RD Instruction 2030-C.)
(Revised 07-12-00, PN 321.)

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

DISTRIBUTION: W Administration

Management

## 1

## (Revision 1)

## 

(08-20-97) PN 280

RD Instruction 2006-D

§ 2006.157 (Con.)

\(b\) Use ANs to make temporary clarifications of existing Instructions,
forms, or Forms Manual Inserts (FMIs); to convey information on subjects
covered by these issuances; or to provide temporary operating policies
or procedures. ANs may not be used to change Instructions, forms, or
FMIs (except as indicated in the preceding sentence for temporary
policies or procedures); to prescribe continuing operating policies or
procedures; or to prescribe policies or procedures, even though
temporary, that require Federal Register publication. Clear ANs with
interested Rural Development staff offices or officials before
submitting to RPMB. Send ANs and Form RD 2006-6, \"Clearance and Routing
of Rural Development Issuance,\" to RPMB for review and clearance
[before]{.underline} submitting for signature. If legal matters are
involved, clear ANs with the Office of the General Counsel (OGC) after
RPMB review. For ANs which refer to other ANs or Unnumbered Letters,
include a copy of the referenced AN or Unnumbered Letter for reference
purposes during the review and clearance process. ANs expire not later
than the last day of the 12th month after the month of issuance. The
expiration date is the last day of the month. The expiration date may
not be extended.

\(1\) Prepare ANs in memorandum format. See Exhibit A for example. File
ANs in the Instruction manual following the filing instructions on the
AN.

\(2\) RPMB assigns a serial number for each AN after it is signed and
announces ANs on the regular PN. RPMB issues a quarterly checklist of
ANs, which is maintained by manual holders. Destroy ANs omitted from the
current checklist or ANs that have expired or have been superseded.

§§ 2006.158 - 2006.159 \[Reserved\]

§ 2006.160 [Workplan]{.underline}.

\(a\) The writer prepares the \"Regulatory Review Workplan,\" in
accordance with DR 1512-1. Before preparing a new workplan, the
initiating office determines if the proposed regulatory action can be
issued under an existing workplan or if an existing workplan can be
revised to include the proposed action.

\(b\) The writer clears the completed workplan through the Division
Director, applicable Assistant Administrator or Assistant Deputy
Administrator, and Deputy Administrator, if the office reports to a
Deputy Administrator. Form RD 2006-6 should be attached to the workplan
and include a tracking number. (Revised 07-12-00, PN 321.)

## 2

## (Revision 1) 

RD Instruction 2006-D

§ 2006.160 (Con.)

\(c\) After the Division Director\'s or Deputy Administrator\'s
clearance, submit the workplan to RPMB.

\(d\) RPMB reviews the workplan, obtains the remaining approvals, and
notifies the initiating office of the Office of Management and Budget
(OMB) designation.

§§ 2006.161 - 2006.164 \[Reserved\]

§ 2006.165 [RD Instruction processing]{.underline}.

The initiating office must:

\(a\) Prepare and submit a workplan if required (see DR 1512-1 and\
§ 2006.160 of this Instruction).

\(b\) Draft the RD Instruction. See Exhibit B for guidelines and
requirements. Draft forms and FMIs. Draft changes required in other RD
Instructions, forms, and FMIs as a result of the initial change. When
partially revising an Instruction, clearly show the changes on copies of
current pages of the Instruction. Include both the front and reverse
sides of the changed pages even when changes are on only one side of the
page. Prepare a Form RD 2006-8, \"Procedure Notice Material,\" for each
Instruction. Summarize the change on Form RD 2006-8. All changes to
Instructions are issued as page revisions. For each draft, do the
following:

\(1\) Review adopted or pending employee suggestions for including in
the drafts as applicable.

\(2\) Evaluate and analyze the Instruction in accordance with\
DR 1512-1.

\(3\) Prepare Form RD 2006-6 in an original only for each RD
Instruction. Keep this form on top of the document throughout the
processing period. Keep all related papers, circulated drafts, and Forms
RD 2006-8 with Form RD 2006-6 at all times.

\(c\) Clear all Instruction drafts prescribed in paragraph (b) of this
section with interested Rural Development staff offices or officials.
Have each Form RD 2006-6 initialed by each interested official or
division head. Contact RPMB for guidance on processing changes to forms,
FMIs, and Guide and Form Letters.

## 3

## 

(08-20-97) PN 280

RD Instruction 2006-D

§ 2006.165 (Con.)

\(d\) Contact RPMB for help in obtaining approval under the Paperwork
Reduction Act and OMB regulations implementing the Act, of forms and RD
Instructions when 10 or more persons from the general public submit
information or keep records. This approval is also needed for changes to
OMB approved reporting or recordkeeping requirements.

\(e\) Submit the RD Instruction draft, completed Forms RD 2006-6 and\
RD 2006-8 and related papers to RPMB for review. When the draft and Form
RD 2006-6 are returned, consider comments by clearance officials and
take necessary action. The RPMB review process includes:

\(1\) Recommending any additional clearances needed on an item. The
initiating office obtains these clearances, or annotates why the
recommended clearances are not being obtained, before it is submitted to
the approving official.

\(2\) Identifying overlap, duplication, internal conflicts, conflicts
with other issuances, revisions needed to forms and FMIs, and paperwork
burden on the public requiring OMB clearance.

\(3\) Analysis for compliance with various Departmental, OMB, Office of
the Federal Register, and other requirements.

\(f\) Obtain OGC clearance if necessary.

\(g\) Return the RD Instruction draft, with all necessary clearances and
changes made, and the final typed and proofread pages in both paper form
and on disk (see Exhibit B) to RPMB.

\(h\) Have Form RD 2006-6 signed by the approving official.

\(i\) Return the approved document to RPMB for coordinating issuance of
the Instruction and forms changes and Federal Register publication. If
the item will be published in the Federal Register as a Proposed Rule,
RPMB holds the RD Instruction draft and related papers until the comment
period expires and then sends the draft to the initiating office. The
initiating office revises the draft as necessary and clears it in the
same manner as the original draft. The Federal Register document is
handled according to § 2006.167.

§ 2006.166 \[Reserved\]

## 4

##  

RD Instruction 2006-D

§ 2006.167 [Federal Register publication]{.underline}.

Regulations must be published in the Federal Register if they affect the
rights, responsibilities, duties, or obligations of the public.
Amendments to existing regulations published in the Federal Register
must be published or the affected portion of the existing regulation
removed. RPMB advises (with advice from OGC) as to the need for Federal
Register publication.

\(a\) [Federal Register document preparation and
processing]{.underline}. If Federal Register publication is required,
the initiating office prepares and processes the Federal Register draft
and the RD Instruction draft at the same time as follows:

\(1\) Use DR 1512-1 and the Federal Register Document Drafting Handbook
as guides for format. Copies of the Handbook have been distributed and
it is also available on the Internet. RPMB has a few additional copies.
Definitions of Federal Register terms are in the Handbook.

\(2\) Prepare Form RD 2006-6 for each draft. Keep it on top of the draft
throughout the processing period. Keep all related papers and circulated
drafts with Form RD 2006-6 at all times.

\(3\) Circulate the Federal Register draft with the RD Instruction draft
for clearances. When all interested Rural Development officials,
including for program regulations, the Program Support Staff and Civil
Rights Staff, have cleared the Instruction, send the draft Instruction
and Federal Register document to RPMB for review.

\(4\) Upon return from RPMB:

\(i\) Consider RPMB comments and make necessary changes.

\(ii\) Obtain OGC clearance.

\(iii\) Type final document.

\(iv\) Have Form RD 2006-6 signed by the approval official and handle as
prescribed in DR 1512-1.

\(5\) Return Form RD 2006-6, the Federal Register document with required
copies (see paragraph (b) of this section), and the Federal Register
document on disk, to RPMB for:

## 5

## (Revision 1)

(08-20-97) PN 280

RD Instruction 2006-D

§ 2006.167(a)(5) (Con.)

\(i\) Congressional notification.

\(ii\) Certifying the Federal Register document.

\(iii\) Sending the Federal Register document to the Office of the
Federal Register for publication. For documents requesting comments,
RPMB sends a copy of all comments received to the initiating office.

\(6\) The initiating office considers the comments received and makes
necessary changes in the item. When the Proposed Rule comment period
expires, the initiating office develops and clears the Final Rule
document and RD Instruction changes as indicated in paragraphs (a)(1)
through (5) of this section.

\(b\) [Copies required]{.underline}. After the Federal Register document
is signed, the initiating office provides the required copies to RPMB in
addition to the original. Contact RPMB before copying to determine the
required number of copies.

§§ 2006.168 - 2006.177 \[Reserved\]

§ 2006.178 [Issuance of directives]{.underline}. (Revised 08-29-01, PN
335).

\(a\) [PNs]{.underline}. RPMB prepares PNs and they are posted on the
Rural Development Homepage.

\(b\) [Regular PN]{.underline}. Regular PNs are serially numbered and
are the normal method for transmitting Instruction changes and forms
notices to Rural Development offices.

\(c\) [Special PN]{.underline}. Special PNs are issued in emergency
situations that require directives to reach field offices before it
would be possible on the scheduling of the regular PN.

\(d\) [\"P\" PN]{.underline}. Personnel (\"P\") directives are issued
when necessary.

\(e\) [ANs]{.underline}. RPMB posts ANs on the Rural Development
Homepage. For AN format, see Exhibit A.

## 6

## (Revision 1) 

RD Instruction 2006-D

§§ 2006.179 - 2006.181 \[Reserved\]

§ 2006.182 [Directives records and information services]{.underline}.

RPMB arranges for distributing daily issues of the Federal Register to
National Office staffs and State Offices for their convenience in
keeping up-to-date on program changes. RPMB also arranges for
distributing revised volumes of the CFR to National Office staffs. RPMB
is the official repository in the National Office for the following
reference files and records of directives and other Departmental
regulation material applicable to Rural Development and its predecessor
agencies. The following material is available for public inspection,
historical purposes, and use in developing National directives
issuances:(Revised 08-29-01, PN 335).

\(a\) [Current material]{.underline}. (Revised 08-29-01, PN 335).

\(1\) A complete Master Manual of Rural Development directives
(including RD Instructions, PNs, FMIs, Guide and Form Letters, ANs,
Tables of Contents, and Forms Reference Lists).

\(2\) A Master Manual of RD forms, AD forms, Standard forms, and other
forms used by Rural Development.

\(3\) Numbered memoranda issued by the Office of the Secretary of
Agriculture, and Departmental Announcements, Notices, Regulations, and
Manuals.

\(4\) OMB circulars and bulletins.

7

(Revision 1)

(08-20-97) PN 280

RD Instruction 2006-D

§ 2006.182(b)

\(b\) [Obsolete material]{.underline}. A complete Master Manual of
obsolete or superseded procedural issuances released by the National
Office.

\(c\) [Rural Development official files of approved
documents]{.underline}.

\(1\) Official files containing working papers (circulated drafts and
related papers) and approved copies of RD Instruction changes and
Federal Register documents including comments received.

\(2\) Official files remain in RPMB until an Instruction is completely
revised, then the file is sent to and maintained by the Central File
Unit.

\(d\) [Control records]{.underline}. A cross-reference system of both
current and obsolete National directives.

§§ 2006.183 - 2006.200 \[Reserved\]

Attachments: Exhibits A and B.

## oOo

8

(Revision 1)

RD Instruction 2006-D

Exhibit A

RD AN No. \_\_\_\_\_ (2006-D)

(omit date - Regulations and Paperwork

Management Branch (RPMB) dates after

AN is signed)

SUBJECT: Administrative Notices (ANs) - Format

TO:

[Purpose/Intended Outcome]{.underline}: (Why is this AN being issued?
What does Rural Development hope to accomplish by it?)

[Comparison with Previous AN]{.underline}: (Does this AN replace or
supplement a previously issued AN? If so, why is this change being made?
This section may be omitted if no previous AN on subject exists.)

[Implementation Responsibilities]{.underline} (to include the
following):

\- What is to be done?

\- Who is to do it?

\- How will it be done?

\- Who will monitor; at what level?

\- What reports will be submitted to State or National Office?

Approval Official

Attachments (if appropriate)

EXPIRATION DATE: (Must be the last day of the month, FILING
INSTRUCTIONS:

but no later than the 12th month Preceding RD

after signature. (Example: If Instruction 2006-D

signed August 6, 1997, must be

no later than August 31, 1998.))

(08-20-97) PN 280

RD Instruction 2006-D

Exhibit A

Page 2

[Please include the underlined subject headings to delineate each
section]{.underline}. The \"Implementation Responsibilities\" may be
written in narrative form provided all questions are covered.

The purpose of this format is to improve clarity and ease of
understanding by standardizing the way information is presented in ANs.
To be most useful in the field an AN must be clear and concise,
preferably only one page long.

If examples are necessary, they should be included as attachments.

ANs expire not later than the last day of the 12th month after the month
of issuance. The expiration date is the last day of the month. Place the
expiration date in the bottom left corner of the first page.

Indicate the filing instructions in the bottom right corner of the first
page.

After signature, RPMB assigns a serial number for each AN. The
classification number is the same as the filing instruction number. Show
the serial number followed by the classification number, in parentheses,
in the top right corner. RPMB forwards for printing.

Printed copies of ANs sent by electronic mail are distributed to
addressees. Do not send ANs by electronic mail unless they contain time
sensitive information which must be received by addressees in advance of
the printed copy. For ANs sent by electronic mail, type one of the
following statements at the end of the document:

. Sent by Electronic Mail on [(date)]{.underline} at
[(time)]{.underline} by [(sending office)]{.underline} .

. Sent by Electronic Mail on [(date)]{.underline} at
[(time)]{.underline} by [(sending office)]{.underline} .

The State Director should advise other personnel as appropriate.

## oOo 

RD Instruction 2006-D

Exhibit B

Page 1

## 

## 

## GUIDELINES AND REQUIREMENTS FOR FORMATING AND TYPING INSTRUCTIONS

## 

[CURRENT INSTRUCTION PAGES]{.underline}

\(a\) Obtain the current Electronic Instruction pages needed for the
revision by one of the following methods:

\(1\) Download the "DOC" file from the INTERNET.

\(2\) If the INTERNET is not available, request the documents be
provided on a disk from the Regulations and Paperwork Management Branch
(RPMB) by providing RPMB with a list of Instruction pages required (in
writing for six or more Instructions).

\(b\) Instructions must be typed using Microsoft Word for Windows 6.0
(earlier versions of Microsoft Word or any version of Word Perfect
should not be used).

[REVISION OF PAGES]{.underline}

> [SYSTEM REQUIREMENTS]{.underline}

\(a\) TEMPLATE: LASREG.DOT.

\(1\) The template should be loaded in the following directory:

c:/msoffice/winword/template

\(2\) RPMB will supply a copy (on disk) upon request.

\(b\) PRINTER: Hewlett Packard LaserJet II, III, or 4 or other laser
printer with comparable features should be used.

(08-20-97) PN 280

RD Instruction 2006-D

Exhibit B

Page 2

[REVISION OF PAGES (CON.)]{.underline}

> [MICROSOFT WORD FOR WINDOWS SETUP]{.underline}

The following options must be set for each Instruction document:

Tools Tools

Options AutoCorrect

General Tab \[ \] Replace Text as You Type

Measurement Units

Inches

View Tab

Window

\[X\] Status Bar

\[X\] Horizontal Scroll Bar

\[X\] Vertical Scroll Bar

Style Area Width

1.25"

File

Page Setup

Margin Tab

Top 1"

Bottom 1"

Left 1"

Right 1"

Apply to Whole Document

> [PREPARATION OF DOCUMENT]{.underline}

\(a\) [Load document]{.underline}.

\(b\) [Attach template]{.underline}:

Highlight entire document (Ctrl-A)

Format

Style Gallery

Template: LASREG

OK

RD Instruction 2006-D

Exhibit B

Page 3

[REVISION OF PAGES]{.underline}

> [PREPARATION OF DOCUMENT (CON.)]{.underline}

\(c\) [Document format requirements]{.underline}. Attachment 1 of this
Exhibit provides the format guidelines and also is an example of a final
typed Instruction.

\(1\) Styles must be used throughout the document, except for the
paragraphs that have special formatting for which a Style is not
available. To apply a Style to a paragraph, highlight the paragraph and
click on the Style Dialog Box and choose the appropriate Style.

\(2\) All margins must be set at 1".

\(3\) The Font style must be "Courier" and size "10."

\(4\) Paragraph line spacing must be "Exactly" "12 pt."

\(5\) The Instruction number must be at the top right margin on odd
pages and the top left margin on even numbered pages.

\(6\) Alpha pages are always added after an even numbered page.

\(7\) Page numbers must be typed in the document (not computer generated
page numbers).

\(8\) Hard page breaks must be used throughout the document.

\(9\) The correct section symbol (§) can be obtained by typing\
Alt-0167. (In some older documents you may need to search for\
the { symbol and replace it with the § symbol.)

[RETURN OF FINAL TYPED INSTRUCTION PAGES TO RPMB]{.underline}

Provide RPMB with final typed Instruction pages (revised pages only) on
disk.

NOTE: The initiating office/writer is responsible for providing the\
approved Instruction pages to RPMB following final approval\
signature and before the Procedure Notice is sent to the printer.

## oOo

(08-20-97) PN 280

RD Instruction 2006-D

Exhibit B

Attachment 1

Page 1

## Format Guidelines

## and 

## Example of Final Typed Instruction

RD Instruction 2006-D

PART 2006 - MANAGEMENT

Subpart D - Instruction Format

§ 2006.151 [General]{.underline}.

This shows the format to follow in preparing Instructions for submission
to the Regulations and Paperwork Management Branch (RPMB) for release to
the National Office and field offices. The format of Exhibits varies
according to the thought the Exhibit conveys.

\(a\) [Format]{.underline}. Provide headings for parts, subparts, and
sections. Headings may be used at the paragraph levels. Underscore
section and paragraph headings.

\(1\) If a paragraph \"(1)\" is assigned a heading, assign\
paragraph \"(2)\" and any succeeding paragraph at that level a heading.

\(2\) If there is a paragraph (a), (1), (i), (A), ([1]{.underline}), or
([i]{.underline}), there must be at least one more paragraph which
follows at the same level. Otherwise, include it in the preceding
paragraph.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

DISTRIBUTION: W Administration

Management

## 1

## 

(00-00-00) SPECIAL PN

(08-20-97) PN 280

RD Instruction 2006-D

Exhibit B

Attachment 1

Page 2

RD Instruction 2006-D

§ 2006.151(a)(2) (Con.)

\(i\) Referencing within an Instruction is as follows:

\(A\) The first time a form is mentioned show the title immediately
following the form number. Thereafter, show only the form number. A list
of docket forms is an exception, in which case show the form number and
title.

\(B\) When referencing another Instruction, show only the Instruction
number. Do not show the title. Also, when referencing Exhibits,
Attachments, Appendices, or Form or Guide Letters do not show the title.

\(C\) Reference Exhibits, attached to the Instruction, at the end of the
Table of Contents (see Exhibit A of this Instruction (page 6 of this
Attachment)), in the text of the Instruction, and at the end of the
Instruction (e.g., \"Attachments: Exhibits A and B.\").

\(ii\) A Table of Contents is required when the Instruction (excluding
exhibits) is five pages or more. Exhibit A of this Instruction (page 6
of this Attachment) is a sample Table of Contents.

\(A\) Allow expansion room at the bottom of each page for additional
sentences or words to be added later. This often eliminates adding
subsequent pages for these additions.

\(B\) At the bottom of the first Instruction page, above the page
number, there must be a line separation between the text of the
Instruction and the distribution and classification code (see
positioning on previous page).

([1]{.underline}) When continuing to the next page, the Instruction
number should be at the top right margin on odd numbered pages and top
left margin on even numbered pages. On the line below the Instruction
number proceed as follows:

## 2

##  

RD Instruction 2006-D

Exhibit B

Attachment 1

Page 3

RD Instruction 2006-D

§ 2006.151(a)(2)(B)([1]{.underline}) (Con.)

([i]{.underline}) For Instruction pages, include a continuation
identification at the left margin of all pages followed by two blank
lines (as shown above). For pages that begin with a new section, a
continuation identification is not necessary.

([ii]{.underline}) For Table of Contents and Exhibit pages, type \"Table
of Contents\" or Exhibit identification flush with the margins mentioned
in paragraph (a)(2)(ii)(B)([1]{.underline}) of this section.

([2]{.underline}) Number each page of the Table of Contents,
Instructions, Exhibits, etc. Refer to paragraph (e) of this section for
additional guidelines.

([i]{.underline}) Do not use subparagraphing at this level unless
absolutely necessary.

([ii]{.underline}) The writer assigns paragraph numbers.

\(b\) [Paragraph level indention]{.underline}. The section must be at
the left margin. Indent the first line of all section paragraphs five
spaces from the left margin. Indent the entire first subparagraph level
five spaces and each entire successive subparagraph level an additional
five spaces as in paragraph (a) of this section.

\(c\) [Paragraph carryover]{.underline}. When it is necessary to carry
over the typing of a paragraph to the next page, carry at least two full
lines.

## 3

## 

(00-00-00) SPECIAL PN

(08-20-97) PN 280

RD Instruction 2006-D

Exhibit B

Attachment 1

Page 4

RD Instruction 2006-D

§ 2006.151 (Con.)

\(d\) [Revision citation]{.underline}. The date and number of the
Procedure Notice (PN) that the Table of Contents, Instruction, and/or
Exhibit was completely revised. It should always be at the bottom left
margin\
on odd numbered pages. When the revision citation is unknown, space must
be left for insertion (as shown on pages 1, 3, and 5 of this Instruction
(pages 1, 3, 5, and 6 of this Attachment)).

\(e\) [Page numbering]{.underline}. Number each page consecutively.

\(1\) [Instruction pages]{.underline}. Add an additional centered blank
line below the page number for future page revisions/additions.

\(i\) Odd page numbers should be centered, at least two lines below the
text and two lines above the revision citation. For page number 1 see
paragraph (a)(2)(ii)(B) of this section.

\(ii\) Even page numbers should be centered and at least two lines below
the text.

\(iii\) Alpha pages are always added after an even numbered page. The
\"A, C, etc.\" numbered pages are formatted as odd numbered pages and
the \"B, D, etc.\" numbered pages are formatted as even numbered pages.

\(2\) [Table of Contents and Exhibit pages]{.underline}. Page numbers
are inserted on the line below the identification and flush with the
margin. Add an additional blank line below the number for future page
revisions/additions. See examples below:

[Even numbered page]{.underline} [Odd numbered page]{.underline}

RD Instruction 2006-D RD Instruction 2006-D

Table of Contents Table of Contents

Page 2 Page 1

(Revision 1) (Revision 1)

## 4

##  

RD Instruction 2006-D

Exhibit B

Attachment 1

Page 5

RD Instruction 2006-D

§ 2006.152 [Page revisions]{.underline}.

When revising only part of an Instruction and making changes in specific
paragraphs, add \"(Revised 00-00-00, SPECIAL PN.),\" \"(Added 00-00-00,\
SPECIAL PN.),\" \"(Renumbered 00-00-00, SPECIAL PN.),\" or "(Revised and
renumbered 00-00-00, SPECIAL PN.)," at the end of each changed/added
paragraph, as appropriate. RPMB inserts the revised date and PN number
when the Instruction is released.

§ 2006.153 [Editorial services]{.underline}.

When the draft of the Instruction is sent to RPMB for analysis, RPMB
will also indicate editorial changes on the draft.

§§ 2006.154 - 2006.200 \[Reserved\] - Reserve sections at any place in
the Instruction for later addition of information.

Attachment: Exhibit A.

## oOo

## 5

## 

(00-00-00) SPECIAL PN

(08-20-97) PN 280

RD Instruction 2006-D

Exhibit B

Attachment 1

Page 6

RD Instruction 2006-D

Exhibit A

## SAMPLE TABLE OF CONTENTS

## (Required when Text of Instruction is 5 pages or more)

RD Instruction 2006-D

Table of Contents

PART 2006 - MANAGEMENT

Subpart D - Instruction Format

## [TABLE OF CONTENTS]{.underline}

[Sec]{.underline}. [Page]{.underline}

2006.151 General. 1

\(a\) Format. 1

\(b\) Paragraph level indention. 3

\(c\) Paragraph carryover. 3

\(d\) Revision citation. 4

\(e\) Page numbering. 4

2006.152 Page revisions. 5

2006.153 Editorial services. 5

2006.154 - 2006.200 \[Reserved\] 5

Exhibit A - Sample Table of Contents

## oOo

(00-00-00) SPECIAL PN

## oOo