**State Data Center Program Guidelines**

**Acknowledgement**

The Program Guideline book was prepared in the Customer Liaison Office,
Stanley J. Rolark, Chief, under the direction of Renee
Jefferson-Copeland, State Data Center Program Administrator.

Barbara LaFleur, Frank Ambrose, and Maria Olmedo assisted in the
preparation of the guidelines. The 2004 -- 2005 Steering Committee
members contributing to the revision of this document were Robert
Scardamalia (Committee Chair), Carol Rogers (Vice Chair), Jane Traynham
(Secretary), Barbara Ronningen, Richard Rathge, Dan Veroff, Annette
Watters, Sue Ebetsch, and John Blodgett.

The Customer Liaison Office comes under the leadership of Jefferson
Taylor, Associate Director for Communications. [^1]

Table of Contents

Executive Summary
............................................................... 4

Overview of State Data Center Program
..................................... 5

Vision
..................................................................... 5

Mission
..................................................................... 5

History
..................................................................... 6

Goals and Objectives of the State Data Center Program
........................ 7

Core Competencies of the State Data Center Program
...................... 10

National Data Center Organizational Structure
............................... 14

Steering Committee
...................................................... 14

Customer Liaison Office ................................................
15

Statewide Data Center Organizational Structure ..................\... 15

Advisory Council
......................................................\... 15

Lead Agency
.............................................................. 16

Coordinating Agencies and Affiliate Agencies .........................
16

Coordinating Agencies .......................................\... 16

Affiliate Agencies .............................................\... 17

Business and Industry Data Center Program .......................... 18

Relationship between SDC Program and the BIDC Program ................
19

Responsibilities
............................................................ 19

Steering Committee .............................................. 19

Customer Liaison Office ........................................ 19

Regional Office ................................................... 21

Lead Organization .............................................\... 22

Coordinating Agencies ............................................. 23

Affiliate Agencies ................................................ 24

Appendices

Appendix A -- SDC Program Steering Committee By-Laws ........ 25

Appendix B -- Steering Committee Membership History ............ 29

Appendix C -- State by Year of Entry into SDC Program ............ 33

Appendix D -- SDC Lead Address List ................................. 34

Appendix E -- Generic Memorandum of Agreement ...............\... 41

Appendix F -- Regional Office Address List ...........................
49

# [Executive Summary]{.underline}

# 

The Census Bureau formed the State Data Center (SDC) program in 1978 and
added the Business and Industry Data Center (BIDC) component in 1988.
The SDC/BIDC program is one of the Census Bureau\'s longest and most
successful examples of a Census Bureau and state partnership. The goals
of the SDC/BIDC program is to provide an effective vehicle for the
dissemination of information and data produced by the Census Bureau to
state and local governments and to provide user feedback to the Census
Bureau on data use and operations. The BIDC component expanded the focus
of these services to organizations that directly serve businesses and
industries. In general, the entire scope of the program is referred to
as the State Data Center program.

The operation of each data center varies from state to state but all
follow a general set of operational guidelines. All SDC's are required
to designate a lead agency to oversee operation and compliance with the
core competencies. Coordinating agencies provide expertise and guidance
for the state specific program and data center affiliate organizations
carry out the state's data dissemination activities. The number and
composition of a state's affiliate network is solely up to the lead
agency, however the Census Bureau will support only a certain number of
the state's coordinating and affiliate organizations based on the
state's most recent decennial population count.

This program guide is intended for use by people who manage State Data
Center organizations to enable them to better understand the program's
operation and their responsibilities. It defines the program's mission,
goals, and objectives and provides information about the structure of
the Customer Liaison Office (CLO)and its support of the program. In
addition, the guide provides detailed information about the program's
core competencies. These competencies were developed in cooperation with
the SDC Steering Committee to define a minimum level of program
participation for each state's inclusion in the SDC program.

The guide is designed as a general framework for the overall operation
of a state's data center program as it relates to the Census Bureau/SDC
partnership. It includes a section containing a generic copy of the
Memorandum of Agreement (MOA) with the Census Bureau. This guide will be
updated as program changes occur. No attempt is made to detail the state
assigned administrative tasks or responsibilities that are beyond the
scope of this partnership.

**Overview of State Data Center Program**

### 

### Vision

To create a State Data Center/Business Industry Data Center Program that
is a model of Federal‑State cooperation by being well‑managed, providing
efficient and timely access to data and meeting the needs of the
government partners and the ultimate customer, the data users.

# Mission

The mission of the State Data Center program is to provide efficient
access to U.S. Census Bureau data and data products, provide training
and technical assistance to data users, and provide a mechanism for
feedback to the Census Bureau on data usability, state and local
government data needs, and operational issues.

To accomplish this mission, the State Data Center lead agencies organize
a statewide network of coordinating and affiliate agencies. This network
works in partnership with the Census Bureau through the Census Bureau\'s
Customer Liaison Office (CLO) and Regional Offices. A Memorandum of
Agreement (MOA) between the State Data Center lead agency in each state
and the Census Bureau authorizes and supports this partnership. The
State Data Centers are official sources of demographic, economic, and
social statistics produced by the Census Bureau and other state and
federal agencies. CLO will attempt to make available Census Bureau data
products to the SDCs at no charge though fees may be charged for
customized products. CLO will also attempt to include data products from
other federal agencies such as the [^2]Bureau of Economic Analysis. The
SDCs make these data accessible to state, regional, local and tribal
governments, and non-governmental data users at no charge or on a
cost-recovery or reimbursable basis as appropriate. A primary goal of
the SDC Program is to provide data and information at little or no cost
to its users. Due to organizational structures, some State Data Centers
are required to charge for services to cover their salaries and
expenses.

The SDCs also provide training and technical assistance in the use of
Census Bureau data for research, administration, planning and decision
making to local governments, the business community, researchers, and
other interested data users. The expertise of the national State Data
Center network has proved to be a valuable source of feedback to the
Census Bureau on data use, the operational aspects of decennial and
economic census and survey programs, and the various federal-state-local
partnership programs that support Census activities.

**History**

The SDC Program, one of the Census Bureau\'s longest and most successful
partnerships, is a partnership between each state and the U.S. Census
Bureau that makes census information and data available locally to the
public through a network of affiliate agencies: state agencies,
universities, libraries, and regional and local governments. It was
started in 1978 with the goal of establishing a lead agency in each
state that would become that state's source of Census data in both print
and machine-readable formats.

The SDC Program has worked diligently to incorporate the progress in
technology into the receipt of and public access to data. Since the
creation in 1978, the Census Bureau has pioneered significant changes in
the areas of data collection, dissemination, and analysis; the State
Data Centers have utilized these changes in the operation of their state
networks.

During the first decade of the program, emphasis was placed on the data
centers as a place that the public could go to obtain data. Much of the
1980 Census data was only available in machine-readable formats. State
Data Centers were the primary points of access to the data, by creating
value added products for local governments and general data users. Data
were provided from the Census Bureau to the SDCs via tape and microfiche
on a first, free, and automatic basis. This meant that the SDCs received
the data at no cost before it was released to the public. These releases
happened automatically without formal requests. Data Centers were among
the only agencies able to process large Census files and create
value-added products for a wide range of data users.

In the 1990s, CD-ROM technology reduced distribution of data via tape.
SDCs no longer needed to process tapes or depend on an external
tape-processing organization. Data became more readily available on the
Internet in the late 1990s. Data are available to SDCs via the World
Wide Web and to the general public as well. Although the general public
may be able to access and use data more easily, there remains a need to
advise and train data users on the appropriate use and interpretation of
data. Data centers have the specialized knowledge and expertise in data
concepts, geography and applications required to assist users and are
able to expand the capabilities of the Census Bureau in responding to
inquiries.

**Goals and Objectives of the State Data Center Program**

The day-to-day operation of the data center program varies within each
state. As such, each agency will define their own agency and program
goals and objectives. The following is intended to guide the general
operation of the program and provide a structure to insure that the core
competencies are met and that we are meeting the needs of our customers.

**Goal:** Ensure that each state, the District of Columbia, Puerto Rico,
American Samoa, Guam, Northern Mariana Islands, and the U.S. Virgin
Islands maintains a lead contact.

> [Objectives]{.underline}

-   CLO will maintain regular contact with the state lead agency.

-   CLO will monitor any changes in lead agency staffing or commitment
    to the program

**Goal:** Ensure that the SDC/BIDC program effectively and efficiently
meets the needs of the data user community.

> [Objectives]{.underline}

-   CLO will convene semi-annual meetings of the network to provide
    information and training opportunities

-   CLO will convene semi-annual meetings of the State Data Center
    Steering Committee

-   The SDC network will implement new technologies for information
    retrieval and dissemination and ensure the network is trained in
    their use

**Goal:** Provide information services to SDC through the use of Census
and related federal and state data products.

> [Objectives]{.underline}

-   CLO will disseminate Census Bureau products and help users
    understand Census Bureau terminology and geographic concepts

-   SDCs will create value added products using Census Bureau and other
    data sources such as area profiles, geographic summarization, and
    trend analysis

-   SDCs will conduct research and analysis to better understand
    demographic and economic change and provide services to policy
    makers

**Goal:** Ensure that all components of the SDC network are trained in
the use of Census data.

> [Objectives]{.underline}

-   CLO will provide structured "train the trainer" education for SDC
    lead agencies and staff at the SDC Annual Meeting

-   CLO, SDC network, and various Census Bureau Divisions/Offices will
    develop training materials, guides, and presentations that can be
    used by lead agencies and affiliates

-   CLO encourages SDC leads to conduct affiliate and data user training
    programs on how to acquire, use, and interpret data

**Goal:** Provide educational services to local data users

> [Objectives]{.underline}

-   SDC networks will conduct training workshops for affiliate agencies

-   SDC networks will conduct training for general data users

**Goal:** Utilize the SDC's local network to provide assistance and
support to the Census Bureau's operational needs for decennial census,
economic census, and current survey programs.

[Objectives]{.underline}

-   SDC network will provide operational assistance in planning for
    Census 2010

-   SDC network will work directly with the Census Bureau to encourage
    participation in partnership programs

-   SDC network will develop affiliate and user training to increase
    understanding of Census operational requirements

-   SDC network will provide assistance in locating space, hiring, and
    training staff as appropriate

-   CLO and the SDC network will work to obtain support at all levels of
    government

-   CLO and the SDC network will work to identify hard to enumerate
    populations

-   CLO and the SDC network will provide assistance in promoting
    awareness of census and survey operations

-   CLO and the SDC network will participate in the development and
    maintenance of Complete Count Committees

**Goal:** Provide data user feedback to the Census Bureau on data
products, partnership programs, Regional Office activities, and Census
Bureau operations.

[Objectives]{.underline}

-   SDC network members may serve as beta-testers on new technology
    development as requested by CLO.

**Goal:** Provide opportunities for professional networking to share SDC
expertise with our data users and among network members

> [Objectives]{.underline}

-   CLO and the SDC network will encourage network participants to
    conduct town hall meetings and presentations at annual meetings

-   The SDC network will maintain the National State Data Center
    Clearinghouse website

-   CLO and the SDC network will encourage network communication via the
    national Data Center listserv

-   CLO and the SDC network will cooperate in the development of
    applications for processing of data and value added data products

-   CLO and the SDC network will promote and encourage active
    partnerships with state, local, and tribal governments

-   CLO and the SDC network will promote communication between SDCs,
    Governor's Liaisons, and Census Information Centers

**Core Competencies of the State Data Center Program**

In 1998, the State Data Centers and the Census Bureau adopted the
following program core competencies to define a minimum level of state
participation and insure effective operation of the program. Each Data
Center lead organization will be responsible for the successful
implementation within their network.

The nine core competencies are defined in greater detail in the
Memorandum of Agreement (MOA) for each state and include:

**I. Program Administration**

**II. Data Dissemination**

**III. Data Analysis, Technical Assistance, and Consultation**

**IV. Customized Programming/Product Development**

**V. Education and Promotion of Censuses**

#######  VI. Training

**VII. Assistance with Census Operations**

**VIII. Internet Presence**

**IX. Participation in Mid-Year or Annual National Meetings**

***I. Program Administration***

Every lead is responsible for ensuring that the core competencies are
being met in their respective states.

Administration includes:

-   Maintain the formal legal partnership with the Census Bureau by
    signing the MOA.

-   Operating as a liaison between the state and the Census Bureau.

-   Keeping abreast of new developments regarding the various census and
    survey activities.

-   Collecting annual reports from the state network, consolidating
    them, and reporting to the Census Bureau in established time limits.

-   Distributing materials received from the Census Bureau to its
    network (includes CD‑ROMs, reports, maps, etc). Some items are
    mailed directly to the network from the Census Bureau.

-   Administering an affiliate program for the state including
    recruitment, coordination, providing annual meetings, training, and
    evaluations.

-   Requesting products on behalf of that state.

-   Provide the staff and budgeting in the Lead organization to carry
    out the state's network activities.

***II. Data Dissemination***

This function must be undertaken by lead, coordinating, and/or affiliate
agencies. It includes:

-   Preparing data from the Census Bureau (CD‑ROMs, profiles, Web,
    Internet/On‑Line, etc.) for further dissemination. This may include
    developing value added components such as format, media,
    interpretation, state data inclusion, etc. (Examples of written
    reports are available on line at the SDC/BIDC Clearinghouse at
    http://www.sdcbidc.iupui.edu/)

-   Providing customers who contact the SDC in person or by phone,
    e-mail, mail or fax with data and information.

-   Preparing data products based on Census Bureau data for further
    distribution to the affiliate network.

-   Providing data to the public via newsletters, press releases, etc.

-   Maintaining an accessible library for the public.

***III. Data Analysis, Technical Assistance, and Consultation***

This function must be undertaken by lead, coordinating, or affiliate
agencies. It includes:

-   Using census data to show trends and/or make comparisons.

-   Assisting data users in understanding Census Bureau terminology and
    geographic concepts and in using Census Bureau products such as
    CD‑ROM's or DVD's.

-   Using data from state and local sources to provide explanations to
    data users regarding local trends.

***IV. Customized Programming/Product Development***

This function must be undertaken by lead, coordinating, or affiliate
agencies. It includes:

-   Preparing custom products and tabulations from the Census Bureau
    data such as Summary Files, Current Population Survey, Public Use
    Micro data Samples, the American Community Survey, and other Census
    Bureau data.

-   Production of user defined areas and radial aggregation of data to
    user specifications.

-   Producing products specifically for the state such as profiles,
    reports, and electronic tables.

***V. Education and Promotion of Censuses***

This function must be undertaken by lead, coordinating, or affiliate
agencies. It includes:

-   Working with Census Bureau Regional Offices to help with the
    promotion, recruitment, and operational needs for the American
    Community Survey, decennial and economic censuses

-   Emphasizing upcoming events, the importance of participation, and
    uses of the data collected

-   Writing newsletter articles, press releases, and conducting
    workshops.

-   Speaking at meetings and making presentations to explain Census
    Bureau data.

***VI. Training***

This function must be undertaken by lead, coordinating, or affiliate
agencies. It includes:

-   Conducting workshops to train data users (including SDC network
    participants) on how to acquire, use, and interpret data.

-   Making presentations to teach Census Bureau data concepts to data
    users.

-   Developing written materials such as training guides.

***VII. Assistance with Census Operations***

This function must be undertaken by lead, coordinating, or affiliate
agencies. It specifically relates to decennial and economic census
operations, as well as, other Census Bureau programs such as the
American Community Survey, the Boundary and Annexation Survey, and the
Building Permits data collection. It includes:

-   Arranging for meeting space.

-   Participating in promotional activities such as publishing census
    data in news releases, newsletters, or posting reports on web sites.

-   Assisting in recruitment activities such as posting information on
    web sites, distributing information to clients via postings,
    newsletters, and listservs.

-   Working with local municipalities on mapping or address listing.

-   Assisting with follow-up to local governments for data collection
    activities.

***VIII. Web Presence***

Every State Data Center must have an Internet presence. The website
itself may be developed and maintained by lead, coordinating, or
affiliate agencies. Basic information must include:

-   Contact information and resources available.

-   Email addresses, phone and fax numbers.

-   Links to the Census Bureau Website.

***IX. Participation in Mid-Year or Annual National Meetings***

A member of the state's network should attend either the annual national
meeting or the mid-year meeting and report back to the state.

**National Data Center Organizational Structure**

The SDC network is led by two groups \-- its elected steering committee
from among state members and its administrative home within the Census
Bureau. Reorganizations within the Census Bureau have impacted the data
center organization from time to time. The administrative home of the
SDC organization is currently the Census Bureau's CLO.

## Steering Committee

The Steering Committee is an elected body of nine people from lead or
coordinating agencies. A member from the Census Bureau's Census
Information Centers (CIC) also sits on the committee as a non-voting
liaison between the SDCs and CICs. This committee represents the SDC
interests to the Census Bureau. The committee also operates a
communications system within the network for the benefit of the
membership. These communications take several forms. The SDC/BIDC
network hosts a website that is located on the Indiana University
servers. There is also an SDC listserv, currently hosted by the
University of California at Berkeley.

A steering committee communication tool is a system of "tree states."
Each steering committee member is assigned certain states to contact
regarding issues of interest. Steering committee members usually email
information to their "trees." At times, the tree system is used to
encourage responses to Census Bureau or Committee requests.

Another steering committee communication tool is an online survey, also
hosted by Indiana University. On various occasions, states are given the
opportunity to respond to steering committee questions about a topic of
interest. The Steering Committee uses the results for their interactions
with the Census Bureau.

Elections to the Steering Committee are held each year in late summer.
Three of the nine members are elected every year. Please see the Bylaws
in Appendix A for specific information about eligibility and term
limits. In general, members must represent a lead or coord[^3]inating
SDC or BIDC agency. A term of office is three years. Members may succeed
themselves one time. Then they must have at least two years off the
Steering Committee before they are eligible to run for another term.
Term limits were adopted in the 1990s to encourage more people to run
for a Steering Committee office.

The new term of office for steering committee members begins at the
opening of the Annual National Meeting. The Steering Committee
self-selects its Chair, Vice-Chair, and Secretary. Please see Appendix B
for the history of Steering Committee members.

The Steering Committee meets monthly via telephone conference call and
twice a year with the Census Bureau in the D.C. area. The meetings are
held in February and June or July at the Census Bureau's Suitland
headquarters.

[^4]**[Customer Liaison Office (CLO)]{.underline}**

CLO is the SDC Program's administrative home within the Census Bureau.
CLO is located in the Census Bureau\'s Communications Directorate. From
its administrative location, CLO markets the SDC program both within the
Census Bureau and to the public.

CLO houses two major teams: State and Governmental Programs and
Non-Governmental Organizations Programs. The SDC Program falls under
State and Governmental Programs. Each state is assigned a CLO staffer
who serves as that state's liaison to the Census Bureau. SDC agencies'
first contact should be their assigned CLO liaison for any State Data
Center-related questions or concerns. Upon occasion, CLO surveys SDCs on
specific topics and reports to the network the results of those surveys.

**[Statewide Data Center Organizational Structure]{.underline}**

The statewide organization of the SDC network varies from state to
state, but usually involves a major state executive or planning agency,
a major state university, and/or the state library. These organizations
determine the exact structure of the individual state program. States
must have a lead and an affiliate network; coordinating agencies are not
mandatory but are strongly recommended.

**[Advisory Council (Optional)]{.underline}**

A SDC program may have an advisory council if it chooses. These councils
are usually composed of representatives of state agencies, local
governments, regional planning and economic development organizations,
public libraries, and academic institutions. Other user groups, such as
trade associations, business, and nonprofit research organizations may
also be included.

Councils facilitate a two-way flow of communication. Persons serving as
council members should represent user groups rather than a particular
organization. That is, a librarian should understand that his/her role
as a council member is to represent the views of all librarians and not
a specific library. In this context, advisory council members should be
widely knowledgeable about their profession's needs for data services.
Council members also are responsible for publicizing SDC data and
services through newsletters, meetings of professional associations,
workshops and the like. Additionally, an advisory council should be
aware of unmet data user needs and should provide systematic feedback to
the State Data Center.

## Lead Agency

Every SDC program has one lead agency. A state agency of the executive
branch, the state library, or a university unit may be the lead agency
in a state. The governors of the states make those designations, which
tend to be very stable over time. The Census Bureau requires the lead
agency to provide a supporting signature on the recurring MOA. Some
states require the governor to re-sign the MOA when it expires; in other
states the agency head or his/her designee may legally sign the MOA.
That signatory authority decision rests with the individual states, not
with the Census Bureau. However, the Census Bureau does require that the
governor authorize any change in the lead agency designation.

The lead agency administers the SDC program for its state. The lead
agency is responsible for insuring that all SDC core competencies are
met. (Please see the section of this document about core competencies.)
Coordinating and affiliate partners may agree to provide some of the
core competencies, but the lead agency makes sure all required
activities are provided. SDC activities may be totally underwritten by
their host agency, or SDC activities within a state may be operated in a
cost-recovery or reimbursable mode.

The Lead agency must report their network program activity to CLO each
year.

## Coordinating Agencies and Affiliate Agencies

State Data Centers must have an affiliate network and may also have
coordinating agencies. Coordinating and affiliate agencies may be
invited to be part of the SDC program by the lead agency, or they may
apply to the lead agency for participation. The Census Bureau does not
select a state's coordinating or affiliate agencies, although it has the
right of review when a new coordinating or affiliate agency is
nominated. The agencies invited to be part of the network are those
whose central mission already incorporates some aspect of the services
centrally associated with the state data center philosophy. They must be
government, academic, or nonprofit organizations whose goal is to
provide data and information at little or no cost to its users.
(Reasonable fees may be charged for cost recovery and/or for customized
products.) The coordinating and affiliate agencies may also provide
training and technical assistance in accessing and using Census Bureau
data.

## Coordinating Agencies

Generally, coordinating agencies are agencies whose scope of service is
statewide in nature. They work in partnership with the lead to be
responsible for some of the core competencies of the program. They may
be state agencies of the executive branch, units within universities,
state libraries, or another type of statewide nonprofit organization.
Coordinating agencies are strongly recommended, but are not a required
component of each state's SDC program.

The number of coordinating agencies a state has is determined jointly by
the lead agency and the Census Bureau. Generally, that number was
established when the program was instituted in the state and the number
does not change much, if at all, through time. Occasionally, a state and
the Census Bureau have had to renegotiate the number or the composition
of that state's coordinating agencies.

## Affiliates

A network of affiliate agencies that are nonprofit organizations is a
required component of the SDC program. Examples are public libraries,
local planning agencies, or units within colleges or universities.
Affiliate agencies might be organizations that serve a particular
geographic area or they might be organizations that have a particular
subject matter clientele. In either case, affiliates are familiar with
the needs of their particular service area and with the data resources
that are pertinent to that area or clientele. The affiliate mission is
to provide localized assistance and services to data users. They must
have some established means of communicating with data users and have
demonstrated the capacity to deliver local data user services. Among
affiliate activities are such things as making referrals to other
organizations in the network, cosponsoring seminars and training
sessions, or offering expanded data services such as GIS or data
analysis.

A state's SDC organization should have affiliates that cover the entire
geographic area of the state and possibly also specific stakeholders.
New affiliates ordinarily are not invited in areas where one already
exists except when the new center will provide important new services or
the area is large enough to require another affiliate. Major
metropolitan areas might have more than one local affiliate, especially
if the usual clienteles are different groups of people.

Affiliates may be disengaged from the program for nonperformance or upon
their own request. However, affiliate status tends to be very stable
over time. The lead agency should renew its affiliate agreements as
often as its own MOA is renewed with the Census Bureau. This renewal of
agreements allows each party to regularly reconsider its obligations and
the benefits of participation in the SDC program.

The number of affiliates allowed per state depends upon the population:

[Population SDC Affiliates plus BIDC Affiliates]{.underline}

Less than 5 million 25 25

5 to 10 million 30 30

10 to 20 million 35 35

20 million or more 45 45

**[Business and Industry Data Center Program (BIDC)]{.underline}**

The BIDC Program is an expansion of the SDC Program. It was designed to
meet the needs of public and private sector decision-makers for economic
statistics. While the original SDC program\'s focus is on demographic
and socioeconomic data, the BIDC Program focuses on economic data. There
is great overlap between the programs and the data used by each. Not all
states participate in the BIDC Program. Some states participating in the
BIDC program do not make strong distinctions between their BIDC and SDC
programs. Both SDC programs and BIDC programs use the coordinating
agency and affiliate structure. BIDC affiliates can be the same as, or
different from, SDC affiliates in the same state. Where an organization
is both an SDC affiliate and a BIDC affiliate, that organization does
[not]{.underline} get two quantities of printed materials, CDs, DVDs,
etc. that are distributed from the Census Bureau.

Both SDC leads and BIDC leads may identify and recruit organizations as
affiliates. To be eligible for this role, the organization must be
nonprofit and have a role in economic development efforts or otherwise
be qualified to deal with diverse economic and demographic data. Private
sector nonprofit organizations can be part of the BIDC network. BIDC
networks commonly include chambers of commerce, statewide associations
of counties and cities, or small business development centers.

## The Relationship between the SDC Program and the BIDC Program

The same organization can be the lead for the SDC and the BIDC. In other
states, a separate entity is the BIDC lead. If a separate agency is the
BIDC lead, that agency is, by definition, an SDC coordinating agency.
That is, the SDC/BIDC program has only one agency in each state whose
relationship with the Census Bureau is that state's lead agency. The
Census Bureau's primary relationship is with the SDC lead agency. A BIDC
agency conducts day-by-day activities of the BIDC program under the
general auspices of the SDC lead agency.

**[Responsibilities]{.underline}**

Each component of the SDC Network has responsibilities.

## Steering Committee

1.  The Steering Committee's responsibilities are detailed in its
    Bylaws, appearing in Appendix A of this document.

**[Customer Liaison Office (CLO)]{.underline}**

1.  CLO develops a Memorandum of Agreement (MOA) for each state in the
    SDC program. The periods covered by the MOA may vary among states.
    The MOAs are customized for each state to include state-specific
    language or legal statutes, as needed. CLO and a state might also
    jointly develop an annual work plan. The optional work plan details
    how that state will meet the core competencies and which
    organization is responsible for which competencies.

2.  CLO distributes Census materials to the SDCs. CD-ROMs are sent to
    leads (for state network distribution) and to the coordinating
    agencies directly. Pertinent printed publications are sent to leads,
    coordinating, and affiliates directly. Coordinating and affiliate
    agencies may not receive all the same materials that leads receive.

3.  CLO coordinates within the Census Bureau to give SDCs access to the
    Census Bureau's embargo site for press releases and data sets. Leads
    are given full access via user IDs and passwords if they have in
    place a signed, current Attachment B to the Memorandum of Agreement.
    Coordinating and affiliate agencies may also have access to the
    embargo site with the lead organization's recommendation and CLO's
    approval. These agencies must fill out and sign Attachment C. There
    are very strict rules about accessing and using embargoed data, and
    CLO enforces the rules vigorously.

4.  CLO communicates regularly with the SDC Program via the listserv and
    telephone calls to the lead agencies on an as-needed basis.

5.  CLO works with the SDCs through the Steering Committee on issues
    directly affecting the SDCs. Two face-to-face meetings are held each
    year. The Committee and the Census Bureau also meet via telephone
    conference call each month.

6.  CLO supports SDC efforts to exchange ideas with one another. This
    includes sponsoring an annual national meeting in the Washington
    D.C. area and other regional meetings at other locations around the
    country.

7.  CLO provides materials for training efforts. These may include
    printed reports, scripts and visuals on major topics, or handout
    materials. CLO sponsors or participates in training on an as-needed
    basis. This training usually involves specialized training in
    topics, such as TIGER applications or CD-ROM usage.

8.  CLO updates names and addresses of lead, coordinating and affiliate
    organizations. These are verified twice a year with each state's
    lead organization.

9.  CLO reproduces and distributes notable data products or graphics
    generated by SDCs.

10. CLO consolidates SDC annual reports into one report and distributes
    that report to the SDCs and appropriate offices in the Census
    Bureau.

11. CLO works with the appropriate Census Bureau divisions to ensure
    full SDC participation in the planning and promotion of various
    censuses, surveys, and dissemination of data.

12. CLO obtains products for the SDCs from within the Census Bureau and
    occasionally from other federal statistical agencies. For many
    years, CLO has arranged for the Bureau of Economic Analysis, which
    is also part of the Department of Commerce, to provide annual copies
    of its Regional Economic Information System CD to the entire SDC
    network.

## 

## 

## Regional Offices

The Regional Offices (RO) are not signatories to the MOA for the SDC
Program. They do not have a legal responsibility to the program.
However, ROs have always been very supportive and cooperative with Data
Centers across the nation. Every RO has a different director and a
little bit different relationship with its region's data centers. Some
of the interactions between ROs and the SDCs are as follows:

1.  The Regional Director is the RO contact person for policy and
    funding issues. The Partnership and Data Services Program (PDSP) and
    Geography staffs are the contacts for technical topics and RO
    activities.

2.  The RO and the SDC lead agency may meet at a mutually agreeable
    site, and may invite coordinating agencies to participate. These
    meetings may plan joint activities, provide comments, answer
    questions, and render assistance as necessary.

3.  Depending on the size of the region, a Regional Office may
    facilitate, participate, and provide space for a meeting for all SDC
    managers in the region. If the site of the meeting is not at the
    regional office/city, then one of the SDCs in the region may be
    responsible for providing a site. A telephone conference call may
    replace the meeting at the discretion of either the RO or SDC.

4.  The RO may be able to respond to requests from SDC leads for copies
    of printed reports, technical papers, procedural histories, and
    other materials not outlined in the MOA.

5.  The RO can refer SDC personnel to the appropriate Census Bureau
    subject matter specialists, when detailed consultation is required
    beyond what the regional staff is able to provide.

6.  The RO can cooperate with SDCs in their efforts to train affiliates
    and other members of the user community. When appropriate, RO
    staffers serve as speakers, panelists, etc., at functions sponsored
    by the SDCs.

7.  To allocate resources most efficiently and minimize duplication of
    service to customers, ROs and lead SDCs agencies may exchange
    schedules of planned public activities, such as workshops,
    presentations, or meetings. In addition, it is a good idea for ROs
    to notify lead SDC agencies of meetings with state government
    officials/employees in their state. This doesn't always happen, but
    the SDC program encourages it.

## 

## 

## Lead Organizations

The lead organization provides staff and budget to carry out SDC-related
activities. As part of that role, the lead has agreed to do several very
important things.

1.  The lead is the principal contact to the Census Bureau among its
    state network partners. In this role, the lead is responsible for
    requesting products on behalf of that state. That is, neither
    coordinating nor affiliate agencies should contact the Census
    Bureau's CLO to request additional or nonstandard products. That
    request should come through the lead agency.

2.  The lead is responsible for overseeing, completing, and executing
    the MOA between the state and the Census Bureau.

3.  The lead is responsible for ensuring all core competencies are met
    in its state. These tasks can be accomplished by combining the
    efforts of the coordinating and/or affiliate agencies.

4.  The lead is responsible for submitting an annual report to CLO that
    documents their program activity for one year.

5.  The lead, in cooperation with CLO, administers the embargo access
    procedures. The lead organization is responsible for maintaining a
    current list of their network agencies that have access to the
    embargo data.

6.  The lead is responsible for facilitating communication among its
    partners in the state, with the Census Bureau, with the Steering
    Committee, and with other SDCs.

7.  The lead identifies, recruits, and coordinates the state\'s
    affiliate agencies for the SDC Program. Tasks associated with
    leading the affiliate program include:

    a.  Identifying a contact in each affiliate organization who agrees
        to provide data assistance to users.

    b.  Distributing Census Bureau CDs and DVDs to the affiliates. (The
        Census Bureau distributes printed reports to directly to
        coordinating and affiliate agencies.)

    c.  Conducting periodic site visits as budgets and time permit.

    d.  Planning meetings or training sessions for the affiliate
        network. These meetings might be co-sponsored by two or more
        states; by a state and a Regional Office; or by several agencies
        within one data center program. Meetings of network partners
        improve the network's communication and ability to share
        resources and knowledge.

    e.  Promoting affiliate activities.

    f.  Providing network partners a communication exchange mechanism
        and information about new products and services. Frequently this
        takes the form of electronic messages and network meetings.

```{=html}
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```
8.  The lead normally handles inquiries regarding economic and
    demographic statistics from the public and from the affiliate
    network and provides technical and consultation services.

9.  Every lead must be on the national SDC list serve. This is one
    primary way the leads will receive important updates about Census
    Bureau products, services, national meetings, training events, etc.

10. To allocate resources most efficiently and minimize duplication of
    services to customers, SDCs may exchange schedules with their
    Regional Office of planned public activities such as workshops and
    presentations.

11. The lead (or a member of the SDC network) has capabilities to
    process census data from machine-readable formats. Now in the 21^st^
    century, this primarily regards CDs and DVDs. Sometimes the lead, or
    another agency in the network, has the capability to access older
    census data files, such as that state's 1980 and 1990 summary tape
    files.

12. The lead (or a member of the SDC network) carries out promotional
    activities such as newsletters, presentations, or speeches.

13. State Data Center lead, coordinating or affiliate agencies will
    maintain data files, software, maps, and other reference materials
    in a location that is accessible to the public. It is not necessary
    that all these services are available to the public at the same
    location in the SDC state network; however, the lead is responsible
    for organizing the network so that an interested citizen has
    physical access to Census Bureau resources.

14. Maintain current list of coordinating and affiliate organizations.

## Coordinating Agencies

Details of coordinating agencies\' responsibilities are worked out
within each state\'s program. A coordinating agency normally fulfills
some aspects of the core competencies for the state.

BIDC lead agencies coordinate the day-by-day activities of the state\'s
BIDC program under the auspices of the SDC lead agency. The BIDC lead
and the SDC lead may be the same agency. BIDC lead activities include:

a)  Identifying, recruiting, and managing the BIDC affiliate program.

b)  Identifying data and training needs.

c)  Submitting annual reports to the SDC lead for consolidation into one
    large state report and submitting other reports as requested by the
    lead.

d)  Assisting in training for data users and affiliates.

e)  Providing feedback to the Census Bureau on products and data.

f)  Encouraging participation by businesses in data collection efforts
    by the Census Bureau.

g)  Reprinting, extracting, reformatting, analyzing, or otherwise
    preparing appropriate subsets of data for redistribution to data
    users and affiliates.

**[Affiliate Agencies]{.underline}**

Affiliates promote SDC services locally. Additionally, affiliates
provide feedback to the lead agency and the Census Bureau on data
products, user needs, and the functioning of the program. Affiliates
agree to carry out certain responsibilities in this regard.

1.  Affiliates submit annual reports to the SDC lead.

2.  Affiliates maintain Census Bureau CDs, DVDs, and reports for the
    state and their service area. Using these materials, affiliates
    provide assistance in locating and using data.

3.  When the local affiliate agency is not able to help an SDC client,
    the affiliate should give the client a referral to other
    organizations in the network. To carry out that responsibility, the
    affiliate agency needs to keep abreast of what other agencies'
    capabilities are.

4.  Affiliates may sponsor or co-sponsor seminars or training sessions.

5.  Affiliates may offer expanded data services such as data analysis.

> **Appendix A**

**STATE DATA CENTER PROGRAM**

**STEERING COMMITTEE**

**BY-LAWS (Revised: September 1, 2004)**

**ARTICLE I. NAME**

The name of the organization shall be the State Data Center Program
Steering Committee.

**ARTICLE II. OBJECTIVES**

To represent the interests of the member agencies of the State Data
Center and Business and Industry Data Center Programs. To advise the
Bureau of the Census on the administration and operation of the State
Data Center Program. To assist the Bureau of the Census in planning the
operations, subject content and data products of future decennial
censuses, the American Community Survey, economic censuses, censuses of
governments and various surveys and other programs of the Bureau of the
Census. To plan and conduct the Annual Meeting of the State Data Center
Program. To improve cooperation among the individual member agencies and
between the member agencies and the Bureau of the Census.

The existence of the State Data Center Program Steering Committee shall
in no way discourage, hinder or preclude direct contact between
individual member agencies and the Bureau of the Census or any other
organization.

**ARTICLE III. ELIGIBILITY, TERM, ELECTION AND NOMINATING COMMITTEE**

***Section 1 - Eligibility***

The State Data Center Program Steering Committee shall consist of nine
(9) members elected at large from the member states, and the District of
Columbia, Puerto Rico, the Virgin Islands, and the territories.
Membership in the State Data Center Program shall mean that an executed
Joint Statistical Agreement/Memorandum of Understanding for
participation in the State Data Center or Business and Industry Data
Center programs is on file at the Bureau of the Census.

Representatives of State Data Center and Business and Industry Data
Center Lead and Coordinating Agencies shall be eligible for nomination
to and service on the State Data Center Steering Committee.

***Section 2 - Term***

Elected members of the State Data Center Program Steering Committee
shall serve a term of three (3) years, with a subsequent required leave
of two (2) years following two (2) consecutive terms. After those two
years, a member shall be eligible to run for election again. Current
Steering Committee members elected under the original By-Laws shall be
eligible to run for a new term under the new rules following the
expiration of their current term.

Three (3) member positions are open for election each year. In
transition, for the 1993 election, the top three vote recipients will
receive full three-year terms, while the fourth highest vote recipient
will receive a special two-year term. For the 1994 election, the top
three vote recipients will receive full three-year terms, while the
fourth and fifth highest vote recipients will receive special one-year
terms. Members elected under these special two and one-year transition
assignments will be eligible to seek election to full three-year terms
following their completion. Beginning in 1995, all three three-year
terms awarded in each election are to the highest vote recipients.

Steering committee terms end and begin as the first order of business at
the Steering Committee meeting immediately preceding, and on the same
day as, the commencement of the Annual Meeting of Members.

Vacancies occurring before the expiration of term shall be filled by the
Chairperson of the Steering Committee who shall appoint an eligible
member to serve until the next general election. The selection of an
eligible member shall be ratified by majority vote of the members of the
Steering Committee.

At the general election, the highest vote recipient not gaining a full
term, or a transition term as described above, shall be selected to
complete the vacated original term. The member fulfilling this term
shall be eligible to compete for a full term immediately following the
completion of this term.

***Section 3 - Election***

Election to the State Data Center Program Steering Committee shall be by
mail, facsimile (fax) e-mail or web ballot. Each member state, the
District of Columbia, Puerto Rico, the Virgin Islands and the
territories shall be eligible to cast one (1) vote each for each vacancy
on the Steering Committee. Balloting shall be open only to Lead Agencies
of all State Data Centers not fewer than thirty (30) days prior to the
opening session of the Annual Meeting and Lead Agencies shall have not
fewer than fifteen (15) working days to return the ballot. Ballots shall
be tabulated and the results transmitted in writing to the Chairperson
of the Steering Committee prior to the opening session of the Annual
Meeting. Ballots shall be prepared, distributed and tabulated by a
Nominating Committee appointed annually by the Chairperson of the State
Data Center Program Steering Committee. Steering Committee vacancies
will be filled in descending order of the number of votes received. Tie
votes for the final vacancy shall be decided by majority vote of the
Steering Committee.

The State Data Center Lead Agency representative responsible for voting
in each state or area shall be encouraged to directly contact other
State Data Center and Business and Industry Data Center Lead and
Coordinating Agencies for input on voting for that state.

***Section 4 - Nominating Committee***

The Chairperson of the State Data Center Program Steering Committee
shall appoint a Nominating Committee of three (3) persons, one of whom
shall be a member of the Steering Committee in the first year of his/her
term. Such appointment shall be made during the business portion of the
Annual Meeting and the powers of the Committee shall begin at the time
of appointment and terminate with the transmittal of election results to
the Steering Committee Chairperson prior to the next succeeding Annual
Meeting.

The Nominating Committee shall distribute information about the duties
and obligations of Steering Committee service to all eligible agencies
and shall solicit volunteers to stand for election to the Steering
committee. The Nominating Committee shall prepare a ballot from the list
of volunteers and shall transmit the ballot in writing to the
Chairperson not fewer than thirty (30) days prior to the opening session
of the Annual Meeting. The ballot shall contain at least as many names
as there are vacancies to be filled. In the event, but only in the
event, of there being an insufficient number of names to fill the
vacancies, the Nominating Committee may extend the period of
solicitation or accept late postmarked or date-stamped volunteer
applications.

The Nominating Committee shall distribute or make available the ballot
to all State Data Center Lead Agencies, under the provisions of article
IV, Section 3, above, with instructions for voting.

**ARTICLE IV. OFFICERS**

The members of the State Data Center Program Steering Committee shall
choose annually from among their number a chairperson, a
vice-chairperson and a secretary. These offices shall be filled as the
second order of business at a Steering Committee meeting immediately
proceeding, and on the same day as, the commencement of the Annual
Meeting. The terms of officers will begin at this order and will
conclude upon this order at the next succeeding Annual Meeting.

The Chairperson shall preside at Steering Committee meetings and at the
Annual Meeting of State Data Centers. The Chairperson shall sign all
Steering Committee correspondence and may appoint any member of the
Steering Committee to specific tasks or projects as necessary. The
Vice-chairperson shall perform the duties of the Chairperson in the
absence of the Chairperson and shall succeed the Chairperson should the
office be vacated.

The Secretary shall record the minutes of Steering Committee meetings
and shall report the proceedings to the membership. The outgoing
Secretary shall provide an Annual Review of Steering Committee
activities to the membership during the business portion of the Annual
Meeting.

**ARTICLE V. ANNUAL MEETING**

The Chairperson of the State Data Center Program Steering Committee, in
cooperation with the Bureau of the Census, shall convene the membership
of the Program at least once per calendar year to conduct the necessary
business of the Program. Such meeting shall be held during the month of
October if practicable.

**ARTICLE VI. COMMITTEES**

The Chairperson of the State Data Center Program Steering Committee may
appoint temporary or standing committees as deemed necessary and
appropriate to accomplish the goals of the Program. Representatives of
the State Data Center and the Business and Industry Data Center Lead
Agencies, Coordinating Agencies and Affiliates are eligible to serve on
committees.

**ARTICLE VII. ISSUES AND ACTIONS**

Individual member agencies may bring any issues before the Steering
Committee by directing written correspondence to any member of the
Steering Committee. Such correspondence shall be circulated to all
Committee members and the individual member originating the
correspondence shall be informed in writing what action, if any, the
Committee has taken.

#### ARTICLE VIII. AMENDMENTS

Amendments to these By-Law shall be adopted by two-thirds of the members
of the State Data Center Program Steering Committee subject to
ratification by a majority mail or fax vote of member SDCs. For purposes
of ratifying amendments, each State, the District of Columbia, Puerot
Rico, the Virgin Islands and the territories shall cast one (1) vote
each.

The State Data Center Lead Agency representative responsible for voting
in each state or area shall be encouraged to directly contact other
State Data Center and Business and Industry Data Center Lead and
Coordinating Agencies for input on voting for that state.

Revised December, 2007

**Appendix B**

**Steering Committee Membership History**

**[1983-84]{.underline}**

**Eileen Barr (MN) Reid Reynolds (CO)**

**Mike Batutis (NY) Terry Schnure (CT)**

**Francine Ewing Stephenson (NC) Bill Schooling (CA)**

**Harley Lingerfelt (OK) Bonnie Young (TX)**

**Sam McReynolds (VT)**

**[1984-85]{.underline}**

**Eileen Barr (MN) Reid Reynolds (CO)**

**Mike Batutis (NY) Terry Schnure (CT)**

**Francine Ewing Stephenson (NC) Bill Schooling (CA)**

**Harley Lingerfelt (OK) Bonnie Young (TX)**

**Sam McReynolds (VT)**

**[1985-86]{.underline}**

**Eileen Barr (MN) Reid Reynolds (CO)**

**Mike Batutis (NY) Terry Schnure (CT)**

**Francine Ewing Stephenson (NC) Linda Gage (CA)**

**Harley Lingerfelt (OK) Larry Rosen (MI)**

**Sam McReynolds (VT)**

**[1986-87]{.underline}**

**Eileen Barr Olson (MN) Karen Paterson (LA)**

**Linda Gage (CA) Larry Rosen (MI)**

**Mike Lettre (MD) Terry Schnure (CT)**

**Patty Madson (MA) Susan Szaniszlo (TX)**

**Sam McReynolds (VT)**

**[1987-88]{.underline}**

**Eileen Barr Olson (MN) Karen Paterson (LA)**

**Sarah Breshears (AR) Larry Rosen (MI)**

**Linda Gage (CA) Terry Schnure (CT)**

**Mike Lettre (MD) Susan Szaniszlo (TX)**

**Patty Madson (MA)**

**[1988-89]{.underline}**

**Eileen Barr Olson (MN) Karen Paterson (LA)**

**Sarah Breshears (AR) Patricia Roberts (MT)**

**Linda Gage (CA) Larry Rosen (MI)**

**Mike Knight (WA) Terry Schnure (CT)**

**Mike Lettre (MD)**

**[1989-90]{.underline}**

**Sarah Breshears (AR) Karen Paterson (LA)**

**Dee Dykstra (SD) Patricia Roberts (MT)**

**Linda Gage (CA) Larry Rosen (MI)**

**Mike Knight (WA) Terry Schnure (CT)**

**Mike Lettre (MD)**

**[1990-91]{.underline}**

**Sarah Breshears (AR) Karen Paterson (LA)**

**DeVee Dykstra (SD) Patricia Roberts (MT)**

**Linda Gage (CA) Carol Rogers (IN)**

**Connie Hughes (NJ) Terry Schnure (CT)**

**Mike Knight (WA)**

**[1991-92]{.underline}**

**John Blodgett (MO) Mike Knight (WA)**

**Sarah Breshears (AR) Karen Paterson (LA)**

**DeVee Dykstra (SD) Patricia Roberts (MT)**

**Linda Gage (CA) Carol Rogers (IN)**

**Connie Hughes (NJ)**

**[1992-93]{.underline}**

**David Birkholz (MN) Mike Knight (WA)**

**John Blodgett (MO) Reid Reynolds (CO)**

**Sarah Breshears (AR) Patricia Roberts (MT)**

**Linda Gage (CA) Carol Rogers (IN)**

**Connie Hughes (NJ)**

**[1993-94]{.underline}**

**David Birkholz (MN) Mike Knight (WA)**

**John Blodgett (MO) Patricia Roberts (MT)**

**Sarah Breshears (AR) Carol Rogers (IN)**

**Linda Gage (CA) Diane Shoop (PA)**

**Connie Hughes (NJ) -completed Reid Reynolds' term**

**[1994-95]{.underline}**

**David Birkholz (MN) Bob Scardamalia (NY)**

**John Blodgett (MO) Diane Shoop (PA)**

**Ron Crouch (KY) Eric Swanson (MI)**

**Linda Gage (CA) Annette Watters (AL)**

**Carol Rogers (IN)**

**[1995-96]{.underline}**

**David Birkholz (MN) Bob Scardamalia (NY)**

**John Blodgett (MO) Diane Shoop (PA)**

**Val Conti (??MA) Eric Swanson (MI)**

**Linda Gage (CA) Annette Watters (AL)**

**Carol Rogers (IN)**

**[1996-97]{.underline}**

**David Birkholz (MN) Diane Shoop (PA)**

**Val Conti (??MA) Eric Swanson (MI)**

**Linda Gage (CA) Jane Traynham (MD)**

**Carol Rogers (IN) Annette Watters (AL)**

**Bob Scardamalia (NY)**

**[1997-98]{.underline}**

**David Birkholz (MN) Diane Shoop (PA)**

**Linda Gage (CA) Eric Swanson (MI)**

**Patricia Roberts (MT) Jane Traynham (MD)**

**Carol Rogers (IN) Annette Watters (AL)**

**Bob Scardamalia (NY)**

**[1998-99]{.underline}**

**Beverly Daly (KY) Bob Scardamalia (NY)**

**Sue Ebetsch (IL) Diane Shoop (PA)**

**Linda Gage (CA) Jane Traynham (MD)**

**Patricia Roberts (MT) Annette Watters (AL)**

**Carol Rogers (IN)**

**[1990-2000]{.underline}**

**John Blodgett (MO) Diane Shoop (PA)**

**Bev Daly (KY) Jane Traynham (MD)**

**Sue Ebetsch (IL) Jeff Wallace (OK)**

**Lin Nary (NV)/Rebecca Picaso (CO) Annette Watters (AL)**

**Bob Scardamalia (NY)**

**[2000-01]{.underline}**

**David Birkholz (MN) Pam Schenker (FL)**

**John Blodgett (MO) Diane Shoop (PA)**

**Bev Daly (KY) Jane Traynham (MD)**

**Sue Ebetsch (IL) Jeff Wallace (OK)**

**Rebecca Picaso (CO)**

**[2001-02]{.underline}**

**David Birkholz (MN) Richard Rathge (ND)**

**John Blodgett (MO) Carol Rogers (IN)**

**Bev Daly (KY) Jane Traynham (MD)**

**Linda Gage (CA) Jeff Wallace (OK)**

**Rebecca Picaso (CO)**

**[2002-03]{.underline}**

**David Birkholz (MN)/Dan Veroff (WI) Rebecca Picaso (CO)**

**John Blodgett (MO) Richard Rathge (ND)**

**Sue Ebetsch (IL) Carol Rogers (IN)**

**Linda Gage (CA) Bob Scardamalia (NY)**

**David Joye (NJ)**

**[2003-04]{.underline}**

**John Blodgett (MO) Carol Rogers (IN)**

**Sue Ebetsch (IL) Bob Scardamalia (NY)**

**Linda Gage (CA) Dan Veroff (WI)**

**David Joye (NJ) Annette Watters (AL)**

**Richard Rathge (ND)**

**[2004-05]{.underline}**

**John Blodgett (MO) Bob Scardamalia (NY)**

**Sue Ebetsch (IL) Jane Traynham (MD)**

**Linda Gage (CA)/Barbara Ronningen (MN) Dan Veroff (WI)**

**Richard Rathge (ND) Annette Watters (AL)**

**Carol Rogers (IN)**

**[2005-06]{.underline}**

**Bob Scardamalia (NY) Barbara Ronningen (MN)**

**Jane Traynham (MD) Julie Hoang (CA)**

**Dan Veroff (WI) Xan Wedel (KA)**

**Annette Watters (AL) Richard Rathge (ND)**

**Carol Rogers (IN)**

**[2006-07]{.underline}**

**Xanthippe Wedel (KS) Pam Schenker (FL)**

**Annette Watters (AL) Pam Harris (MT)**

**Richard Rathage (ND) Bob Scardamalia (NY)**

**Carol Rogers (IN) Jane Traynham (MD)**

**Julie Hoang (CA)**

**[2007-08]{.underline}**

Xanthippe Wedel (KS) -- Chair

##### University of Kansas

**Institute for Policy & Social Research**

**1541 Lilac Lane, Suite 607**

**Lawrence, KS 66044**

**P 785-864-9111**

**F 785-864-3683**

**E xan@ku.edu**

**Responsible for: AL, CA, FL (coord), KS, MD, MN, MT, NY, ND, WI**

**Annette Watters (AL) -- Vice Chair**

**Center for Business and Economic Research**

**University of Alabama**

**149 Bidgood Hall, Box 870221**

**Tuscaloosa, AL 35487-0221**

**P 205-348-6191**

**F 205-348-2951**

**E awatters@cba.ua.edu**

**Responsible for: AK, HI, MA, NC, TN, WY**

Pam Harris (MT), Co-Secretary

Census and Economic Information Center

**Montana Department of Commerce**

### P.O. Box 200505

**301 S. Park, Room 110**

**Helena, MT 59620-0505**

**P 406-841-2739**

**F 406-841-2741**

**E paharris@mt.gov**

**Responsible for: NM, NV, ND, SD, UT, WA**

##### 

##### Pamela Schenker (FL), Co-Secretary

**Office of Economic and Demographic Research**

**111 W. Madison Street, Suite 574**

**Tallahassee, FL 32399-6588**

**P 850-487-0033**

**F 850-922-6436**

**E <schenker.Pamela@leg.state.fl.us>**

**Responsible for: AZ, ID, MI, OH, PR, TX**

**Julie Hoang (CA)**

**State Census Data Center**

**Department of Finance**

**915 L Street, 8^th^ Floor**

**Sacramento, CA 95814**

**P 916-323-4086**

**F 916-327-0222**

**E <julie.hoang@dof.ca.gov>**

### Responsible for the following states -- GU, IL, MP, OR, VT

## Bob Scardamalia

**New York State Data Center**

**Empire State Development**

**30 S. Pearl Street**

**Albany, NY 12245**

**P 518-292-5300**

**F 518-292-5806**

**E <rscardamalia@empire.state.ny.us>**

**Responsible for the following states -- CT, KY, ME, NE, VA, VI**

#### Jane Traynham

**Maryland Department of Planning**

**Maryland State Data Center**

**301 West Preston Street**

**Baltimore, MD 21201**

**P 410-767-4450**

**F 410-767-4480**

**E jtraynham@mdp.state.md.us**

**Responsible for the following states -- DC, DE, NH, NJ, PA, WV**

#### Dan Veroff

**Applied Population Laboratory**

**University of Wisconsin, Madison**

**316E Ag Hall**

**1450 Linden Drive**

**Madison, WI 53706-1522**

**P (608) 25-9545**

**F (608) 262-6022**

**E <dlveroff@wisc.edu>**

**Responsible for the following states -- AZ, IA, MS, MO, OK, SC**

**Barbara Ronningen**

[**State Demographic Center**](http://www.demography.state.mn.us/)

**Minnesota Department of Administration**

**300 Centennial Office Building**

**658 Cedar Street**

**St. Paul, MN 55155**

**(651) 201-2473**

**FAX (651) 296-3698**

**E <Barbara.Ronningen@state.mn.us>**

**Responsible for the following states - AS, CO, GA, IN, LA, RI**

**Revised December, 2007**

**Appendix C**

**States By Year of Entry into SDC Program**

**[1978]{.underline}**

# Alabama

**Arizona**

**Louisiana**

**North Carolina**

**[1979]{.underline}**

# Arkansas

**Delaware**

**Georgia**

**Indiana**

**Maryland**

**Montana**

**New York**

**Ohio**

**Virginia**

**West Virginia**

**Wisconsin**

**[1980]{.underline}**

**California**

**Connecticut**

**Idaho**

**Illinois**

# Iowa

**Kentucky**

**Mississippi**

**Missouri**

**New Jersey**

**New Mexico**

**Oklahoma**

**Oregon**

**Tennessee**

**Texas**

**Utah**

**Washington**

**[1981]{.underline}**

**Colorado**

**District of Columbia**

**Massachusetts**

**Michigan**

**Nebraska**

**North Dakota**

**Pennsylvania**

**Rhode Island**

**South Carolina**

**South Dakota**

**Vermont**

**[1982]{.underline}**

**Alaska**

**Florida**

**Kansas**

**Minnesota**

**Nevada**

# New Hampshire

**Puerto Rico**

**[1983]{.underline}**

# Hawaii

**Maine**

**[1986]{.underline}**

**Wyoming**

**[1987]{.underline}**

**Virgin Islands**

**[1999]{.underline}**

**American Samoa**

Appendix D

**[Alabama]{.underline}**

**Center for Business and Economic Research**

**University of Alabama**

**149 Bidgood Hall, Box 870221**

**Tuscaloosa, AL 35487-0221**

**Annette Watters**

**(205) 348-6191**

**Fax (205) 348-2951**

**awatters@cba.ua.edu**

**[Alaska]{.underline}**

**Census & Geographic Information**

**Network Research & Analysis**

**Alaska Department of Labor**

**1111 West 8^th^ Street**

**P.O. Box 25504**

**Juneau, AK 99802-5504**

**Kathryn Lizik**

**(907) 465-2437**

**Fax (907) 465-4506**

**kathryn_lizik@labor.state.ak.us**

**[American Samoa]{.underline}**

**Department of Commerce**

**Statistics Division**

**American Samoa Government**

**Executive Office Bldg, 2^nd^ Floor**

**Pago Pago, AS 96799**

**Vaito'elau "Vai" Filiga**

**(684) 633-5155**

**Fax(684) 633-4195**

[**vfiliga@samoatelco.com**](mailto:vfiliga@samoatelco.com)

**[Arizona (BIDC)]{.underline}**

**Arizona Department of Economic Security**

**DES 0452**

**First Floor, Northeast Wing**

**1789 West Jefferson St.**

**Phoenix, AZ 85007**

**Allen Barnes**

**(602) 542-5746**

**Fax (602) 542-7425**

**abarnes@azdes.gov**

**[Arkansas]{.underline}**

**State Data Center**

**Univ. of Arkansas-Little Rock**

**2801 South University**

**Little Rock, AR 72204**

**Sarah Breshears**

**(501) 569-8530**

**Fax (501) 569-8538**

**sgbreshears@ualr.edu**

**[California]{.underline}**

**State Census Data Center**

**Department of Finance**

**915 L Street, 8th floor**

**Sacramento, CA 95814**

**Julie Hoang**

**(916) 323-4086**

**Fax (916) 327-0222**

**Julie.hoang@dof.ca.gov**

**[Colorado]{.underline}**

**Division of Local Government**

**Colorado Department of Local Affairs**

**1313 Sherman Street, Room 521**

**Denver, CO 80203**

**Rebecca Picaso**

**(303) 866-3120**

**Fax (303) 866-4819**

**rebecca.picaso@state.co.us**

**[Connecticut]{.underline}**

**Connecticut State Data Center**

**University of Connecticut**

**Unit 2068**

**344 Mansfield Road**

**Storrs, CT 06269-2068**

**Orlando Rodriguez**

**(860) 486-9269**

**Fax (860) 418-6495**

**Orlando.Rodriquez@uconn.edu**

**[Delaware (BIDC)]{.underline}**

**Delaware Office of Management and Budget**

**122 William Penn Street**

**Haslet Building, Third Floor**

**Dover, DE 19901**

**Michael B. Mahaffie**

**(302) 739-3090**

**Fax (302) 739-6958**

**Mike.mahaffie@state.de.us**

**[District of Columbia]{.underline}**

**Data Services Division**

**Mayor\'s Office of Planning**

**801 N. Capitol Street NE, Ste. 500**

**Washington, DC 20002**

**Dr. Joy Phillips**

**(202) 442-7630**

**Fax (202) 442-7638**

**Joy.phillips@dc.gov**

**[Florida (BIDC)]{.underline}**

**Agency for Workforce Innovation**

**Labor Market Statistics**

**State Census Data Center**

**MSC G-020**

**107 E. Madison Street**

**Tallahassee, FL 32399-4111**

**Susanna Patterson**

**(850) 245-7205**

**Fax (850) 245-7201**

**Susanna.patterson@awi.state.fl.us**

**[Georgia]{.underline}**

**Planning Research and Evaluation**

**Division - Office of Planning and Budget**

**270 Washington Street**

**Atlanta, GA 30334**

**Robert Giacomini**

**(404)656-6505**

**Fax (404) 656-7916**

[**robert.giacomini@opb.state.ga.us**](mailto:robert.giacomini@opb.state.ga.us)

**[Guam]{.underline}**

**Bureau of Statistics and Plans**

**Government of Guam**

**P. O. Box 2950**

**Hagatna, Guam 96932**

**Monica Jesus Guerrero**

**671-472-4201/2/3**

**Fax 671-477-1812**

**mjguerrero@mail.gov.gu**

**[Hawaii]{.underline}**

**Hawaii State Data Center**

**Department of Business,**

**Economic Development, & Tourism**

**250 South Hotel Street, 4th Floor**

**Honolulu, HI 96813**

**Jan Nakamoto**

**(808) 586-2493**

**Fax (808) 586-8449**

**jnakamot@dbedt.hawaii.gov**

**[Idaho]{.underline}**

**Idaho Department of Commerce and Labor**

**317 West Main Street**

**Boise, ID 83735**

**Alan Porter**

**(208) 334-2470**

**Fax (208) 334-2631**

**alan.porter@cl..idaho.gov**

**[Illinois (BIDC)]{.underline}**

**Illinois Department Of Commerce**

**and Economic Opportunity**

**Office of Information Management**

**620 East Adams Street**

**Springfield, IL 62701**

**Suzanne Ebetsch**

**(217) 558-0190**

**Fax (217) 782-8903**

[**sebetsch@ildceo.net**](mailto:sebetsch@ildceo.net)

**[Indiana (BIDC)]{.underline}**

**Indiana State Library**

**Indiana State Data Center**

**140 North Senate Avenue**

**Indianapolis, IN 46204**

**Katie Springer**

**(317) 232-3733**

**Fax (317) 232-3728**

**kspringer@statelib.lib.in.us**

**[Iowa]{.underline}**

**State Library of Iowa**

**1112 E. Grand**

**Des Moines, IA 50319-0232**

**Beth Henning**

**(515) 281-4350**

**Fax (515) 242-6543**

**beth.henning@lib.state.ia.us**

**[Kansas]{.underline}**

**State Library**

**300 SW 10^th^ Ave**

**Room 343N**

**State Capitol Building**

**Topeka, KS 66612-1593**

**Marc Galbraith**

**(785) 296-3296**

**Fax (785) 296-6650**

**marcg@kslib.info**

**[Kentucky (BIDC)]{.underline}**

**University of Louisville**

**Urban Studies Institute**

**College of Arts & Science**

**426 W. Bloom Street**

**Louisville, KY 40208**

**Ron Crouch**

**(502) 852-7990**

**Fax (502) 852-7386**

[**rtcrou01@gwise.louisville.edu**](mailto:rtcrou01@gwise.louisville.edu)

**[Louisiana]{.underline}**

**Office of Electronic Services**

**P.O. Box 94095 (zip for mail address 70804)**

**1201 N. 3rd St Suite 2-130**

**Baton Rouge, LA 70802**

**Karen Paterson**

**(225) 219-5987**

**Fax (225) 219-4027**

**Karen.paterson@la.gov**

**[Maine (BIDC)]{.underline}**

**Maine State Planning Office**

**38 State House Station**

**Augusta, ME 04333-0038**

**Amanda Rector**

**(207) 287-1479**

**Fax (207)-287-6489**

**Amanda.k.rector@maine.gov**

**[Maryland (BIDC)]{.underline}**

**Maryland Department of Planning**

**Maryland State Data Center**

**301 West Preston Street**

**Baltimore, MD 21201**

**Jane Traynham**

**(410) 767-4450**

**Fax (410) 767-4480**

**jtraynham@mdp.state.md.us**

**[Massachusetts (BIDC)]{.underline}**

**UMass Donahue Institute**

**Economic & Public Policy Research Unit**

**220 Middlesex House, Box 35520**

**Amherst, MA 01003-9255**

**John Gaviglio**

**(413) 545-0176**

**Fax (413) 545-3420**

[**msdc-info@donahue.umassp.edu**](mailto:msdc-info@donahue.umassp.edu)

**[Michigan]{.underline}**

**Library of Michigan**

**702 West Kalamazoo Street**

**Lansing, MI 48909**

**Elisia L. Johnson**

**(517) 373-2548**

**Fax (517) 373-5700**

**johnsoee@michigan.gov**

**[Minnesota (BIDC)]{.underline}**

**State Demographic Center**

**Minnesota Dept. of Administration**

**300 Centennial Office Building**

**658 Cedar Street**

**St. Paul, MN 55155**

**Barbara Ronningen**

**(651) 201-2473**

**Fax (651) 296-3698**

**barbara.ronningen@state.mn.us**

**[Mississippi (BIDC)]{.underline}**

**Center for Population Studies**

**The University of Mississippi**

**University, MS 38677**

**Clifford Holley**

**(662) 915-7288**

**FAX (662) 915-7736**

**saholley@olemiss.edu**

**[Missouri (BIDC)]{.underline}**

**Misouri State Data Center**

**Secretary of State's Office**

**600 West Main Street**

**PO Box 387**

**Jefferson City, MO 65102-0387**

**Barbara Reading**

**(573) 526-1087**

**Fax (573) 751-3612**

[**barbara.reading@sos.mo.gov**](mailto:barbara.reading@sos.mo.gov)

**[Montana (BIDC)]{.underline}**

**Census and Economic Information Center**

**Montana Depart of Commerce**

**P.O. Box 200505**

**301 S. Park, Room 110**

**Helena, MT 59620-0505**

**Pam Harris**

**(406) 841-2739**

**Fax (406) 841-2731**

**paharris@mt.gov**

**[Nebraska]{.underline}**

**Center for Public Affairs Research**

**Nebraska State Data Center**

**University of Nebraska at Omaha**

**ENGG 131**

**6001 Dodge Street**

**Omaha, NE 68182-0059**

**Jerome Deichert**

**(402) 554-2134**

**FAX (402) 554-4946**

**jdeicher@mail.unomaha.edu**

**[Nevada]{.underline}**

**Nevada State Library & Archives**

**100 N. Stewart Street**

**Carson City, NV 89710**

**Mona L. Reno**

**(775) 684-3326**

**Fax (775) 684-3330**

**rlreno@clan.lib.nv.us**

**[New Hampshire]{.underline}**

**New Hampshire Office of Energy and Planning**

**57 Regional Drive**

**Concord, NH 03301-8518**

**Tom Duffy**

**(603) 271-1768**

**Fax (603) 271-2615**

[**tom.duffy@nh.gov**](mailto:tom.duffy@nh.gov)

**[New Jersey (BIDC)]{.underline}**

**New Jersey State Data Center**

**Division of Labor Market and Demographic Research**

**New Jersey Department of Labor**

**P. O. Box 388**

**Trenton, NJ 08625-0388**

**Leonard Preston**

**(609) 984-2595**

**Fax (609) 984-6833**

**leonard.preston@dol.state.nj.us**

**[New Mexico (BIDC)]{.underline}**

**New Mexico Economic Development Department**

**1100 St. Francis Drive**

**PO Box 20003**

**Santa Fe, NM 87504-5003**

**Beth Davis**

**(505) 827-0333**

**Fax (505) 827-0407**

**Elizabeth.davis@state.nm.us**

**[New York (BIDC)]{.underline}**

**New York State Data Center**

**Empire State Development**

**30 S. Pearl Street**

**Albany, NY 12245**

**Robert Scardamalia**

**(518) 292-5300**

**Fax (518) 292-5806**

**rscardamalia@empire.state.ny.us**

**[North Carolina (BIDC)]{.underline}**

**North Carolina Office of State**

**Budget and Management**

**20320 Mail Service Center**

**Raleigh, NC 27699-0321**

**Francine Stephenson**

**(919) 807-7467**

**FAX (919) 733-5679**

**francine.stephenson@ncmail.net**

**[North Dakota]{.underline}**

**North Dakota State Data Center**

**North Dakota State University**

**P.O. Box 5636**

**IACC 424**

**Fargo, ND 58105-5636**

**Dr. Richard Rathge**

**(701) 231-8621**

**Fax (701) 231-9730**

**richard.rathge@ndsu.edu**

**[Northern Mariana Islands]{.underline}**

**Department of Commerce**

**Central Statistics Division**

**Caller Box 10007, Capitol Hill**

**Saipan, MP 96950**

**Justin Andrew**

**(670) 664-3033/39/23**

**Fax (670) 664-3066**

[**csd@itecnmi.com**](mailto:csd@itecnmi.com)

**[Ohio (BIDC)]{.underline}**

**Office of Strategic Research**

**Ohio Department of Development**

**77 South High Street, 27th Floor**

**Columbus, OH 43215**

**Steve Kelley**

**(614) 466-2116**

**Fax (614) 466-9697**

[**skelley@odod.state.oh.us**](mailto:skelley@odod.state.oh.us)

**[Oklahoma (BIDC)]{.underline}**

**Oklahoma Census Data Center**

**Oklahoma Department of Commerce**

**900 N. Stiles Avenue**

**Oklahoma City, OK 73104**

**Steve Barker**

**(405) 815-5182**

**Fax (405) 815-5163**

<steven_barker@okcommerce.gov>

**[Oregon]{.underline}**

**Center for Population Research and Census**

**Portland State University**

**506 SW Mill**

**570J Urban**

**Portland, OR 97201**

**Arlene Wallace**

**(503) 725-3946**

**FAX (503) 725-5162**

**arlenew@pdx.edu**

**[Pennsylvania (BIDC)]{.underline}**

**Pennsylvania State Data Center**

**Institute of State and Regional Affairs**

**Penn State Harrisburg**

**777 West Harrisburg Pike**

**Middletown, PA 17057-4898**

**Sue Copella**

**(717) 948-6336**

**Fax (717) 948-6754**

**sdc3@psu.edu**

**[Puerto Rico]{.underline}**

**Puerto Rico Planning Board**

**Minillas Governmental Center**

# North Building, 14th Floor

**Santurce, PR 00940-1119**

**Lillian Torres Aguirre**

**(787) 728-4430**

**Fax (787) 724-3270**

**torres_l@jp.gobierno.pr**

## Rhode Island

**Rhode Island Department of Administration**

**Statewide Planning Program**

**One Capitol Hill**

**Providence, RI 02908-5873**

**Mark Brown**

**(401) 222-6183**

**Fax (401) 222-2083**

[**mbrown@planning.state.ri.us**](mailto:mbrown@planning.state.ri.us)

**[South Carolina]{.underline}**

**Office of Research and Statistics**

**South Carolina Budget and Control Board**

**1000 Assembly Street, Room 425**

**Columbia, SC 29201**

**Mike Macfarlane**

**(803) 734-3780**

**Fax (803) 734-3619**

**mmacfarl@ors.sc.gov**

# 

# 

# 

# [South Dakota]{.underline}

**Business Research Bureau**

**School of Business**

**University of South Dakota**

**414 East Clark Street**

**Vermillion, SD 57069**

**Nancy Nelson, Director**

**(605) 677-5287**

**Fax (605) 677-5427**

**nnelson@usd.edu**

**[Tennessee]{.underline}**

**University of Tennessee-Knoxville**

**Cnt for Business and Economic Research**

**804 Volunteer Blvd**

**102 Temple Court Building**

**Knoxville, TN 37996-4170**

**Joan Snoderly**

**(865) 974-5441**

**Fax (865) 974-3100**

[**jsnoderly@utk.edu**](mailto:jsnoderly@utk.edu)

**[Texas (BIDC)]{.underline}**

**Aoffice of the State Demographer**

**Institute for Socioeconomic Research**

**College of Business**

**Univ. of Texas at San Antonio**

**One UTSA Circle**

**San Antonio, TX 78249-0704**

**Dr. Steve Murdock**

**(210) 458-6543**

**Fax (210) 458-6541**

[**steve.murdock@utsa.edu**](mailto:steve.murdock@utsa.edu)

**[Utah (BIDC)]{.underline}**

**Governor's Office of Planning & Budget**

**Utah State Capitol Complex, Suite E120**

**P. O. Box 142210**

**Salt Lake City, UT 84114-2210**

**Melissa Glosenger**

**(801) 538-1038**

**Fax (801) 538-1547**

**mglosenger@utah.gov**

**[Vermont (BIDC)]{.underline}**

**Center For Rural Studies**

**207 Morril Hall - UVM**

**Burlington, VT 05405**

**William "Chip" Sawyer**

**(802) 656-3021**

**Fax (802) 656-4975**

**william.sawyer@uvm.edu**

**[Virginia (BIDC)]{.underline}**

**Virginia Employment Commission**

**703 East Main Street**

**Richmond, VA 23219**

**Don Lillywhite**

**(804) 786-7496**

**Fax (804) 371-0412**

**dlillywhite@vec.state.va.us**

**[Virgin Islands]{.underline}**

**University of the Virgin Islands**

**Eastern Caribbean Center**

**No. 2 John Brewer\'s Bay**

**Charlotte Amalie**

**St. Thomas, VI 00802**

**Dr. Frank Mills**

**(340) 693-1027**

**Fax (340) 693-1025**

[**fmills@uvi.edu**](mailto:fmills@uvi.edu)

**[Washington (BIDC)]{.underline}**

**Office of Financial Management**

**Forecasting Division**

**Insurance Building, 4^th^ Floor**

**302 14^th^ Avenue, SW**

**P.O. Box 43113**

**Olympia, WA 98504-3113**

**Yi Zhao**

**(360) 902-0592**

**Fax (360) 725-5174**

**yi.zhao@ofm.wa.gov**

**[West Virginia (BIDC)]{.underline}**

**West Virginia Development Office**

**Capitol Complex**

**Building 6, Room 620**

**Charleston, WV 25305-0311**

**Delphine Coffey**

**(304) 558-4010**

**Fax (304) 558-0362**

**dcoffey@wvdo.org**

**[Wisconsin (BIDC)]{.underline}**

**Department of Administration**

**Demographic Services Center**

**PO Box 8944**

**101 E Wilson Street St. 10th Fl**

**Madison, WI 53708-8944**

**Philip Wells**

**(608) 266-1927**

**Fax (608) 267-6917**

**Philip.wells@wissonsin.gov**

**[Wyoming]{.underline}**

**Department of Admin. and Information**

**Economic Analysis Division**

**Emerson Building 327E**

**Cheyenne, WY 82002-0060**

**Dr. Wenlin Liu**

**(307) 777-7504**

**Fax (307) 632-1819**

[**wliu@missc.state.wy.us**](mailto:wliu@missc.state.wy.us)

Appendix E

MEMORANDUM OF AGREEMENT

ESTABLISHING A JOINT PROJECT

BETWEEN THE BUREAU OF THE CENSUS

U.S. DEPARTMENT OF COMMERCE

AND

THE «state» OF «statename2»

Agreement No. 06-08-«fips»-01

January 1, 2006 - December 31, 2008

I. [PARTIES]{.underline}

This document constitutes an agreement between the Census Bureau, U.S.
Department of Commerce, and the government of the «state1» of
«statename1», which is a public organization.

II\. [AUTHORITIES]{.underline}

The Census Bureau has authority to participate in the State Data Center
(SDC) program with the «state1» of «statename1» under:

(1) 15 U.S.C. Section 1525, the Department=s Joint Project Authority,
    which provides that the Census Bureau may enter into joint projects
    with nonprofit, research, or public organizations on matters of
    mutual interest, the cost of which is equitably apportioned;

(2) Title 13 U.S.C. Section 8, which provides authority for the Census
    Bureau to undertake joint statistical projects «and»

(3) «saturtory1» «saturtory2» «satutory3» «satutory3» «satutory3»

III\. [PURPOSE]{.underline}

Pursuant to this agreement, the Census Bureau and the «statename1» SDC
will undertake a joint working relationship through which the Census
Bureau will continue the historic relationship with the «statename1» SDC
for data dissemination and data use. The Census Bureau\'s SDC program
was established in 1978 to create an effective vehicle for the
dissemination of information and data produced by the Census Bureau to
state and local governments. By entering into this agreement,
«statename1»\'s data center will be an official source of Census Bureau
data for «statename1». As an official source of Census Bureau data, it
will receive Census Bureau data products and technical support using
appropriate technologies at no cost. The Census Bureau may charge
nominal fees for special products or tabulations. The Census Bureau
products that the «statename1» SDC will receive under the terms of this
agreement are listed in the attached document (see Attachment A). Please
note that the Census Bureau=s provision of these products is subject to
change depending on the availability of funds and/or changes in the
Census Bureau=s product line.

This relationship is necessary and essential to further the mission of
the Department in that it will provide the public with local access to
Census Bureau data. It also develops a partnership for the promotion and
support of Census Bureau data collection programs. This partnership
provides the Census Bureau with a nationwide network of organizations to
provide governments, businesses, and organizations with the data for use
in planning and decision-making. The Census Bureau has determined that
this partnership cannot be done at all or done as effectively without
the participation of the «statename1» SDC. This partnership increases
the effectiveness of the Census Bureau=s public outreach because the
«statename1» data center has access to and the responsibility to serve
«statename1»\'s local data user community in a much more extensive
capacity than that of the Census Bureau.

The Census Bureau=s State Data Center Program is administered through
the Customer Liaison Office (CLO).

IV\. [MUTUAL INTEREST OF THE PARTIES]{.underline}

This joint partnership is of mutual interest to the parties because the
partnership\'s objectives involve data dissemination, data use, and
support of Census Bureau data collection programs. The Census Bureau and
the states share objectives and provide support to one another for each
of these objectives.

The Census Bureau regards this partnership as an integral part of its
data dissemination process, the Census Bureau\'s primary goal of this
partnership. The states also give high priority in this partnership to
data dissemination and providing technical assistance in the use of
Census Bureau data. The SDCs make the Census Bureau data more widely
accessible to data users through the use of the Internet and other
dissemination media.

In terms of the data collection aspect of this agreement, the Census
Bureau benefits because data centers help obtain the cooperation of
their users at the time of data collection by applying local knowledge
of the community to data collection activities. The «statename1» SDC
benefits by being an official source of Census Bureau data. This enables
the Census Bureau to allow the «statename1» SDC access to data on an
embargo basis, that is, prior to the Census Bureau=s release of data to
the general public. The state of «statename1» benefits through the SDC=s
involvement in improving data for their communities\' economic
development, social and economic planning, policymaking, and governance.

In terms of access to Census Bureau data, the states benefit because
they are allowed access to selected data sets on an embargo basis prior
to its release to the public. In addition, the SDC also receives
specialized training from Census Bureau experts on significant programs
such as the Decennial Census, the Economic Census, and the American
Community Survey. The state also benefits because the «statename1» SDC
has access to the Census Bureau=s American FactFinder Tier 3 Advanced
Query system. This web-based data dissemination system is intended to
allow the «statename1» SDC to access Census Bureau microdata to create
customized tabulations.

The SDCs participate in Census Bureau product review and evaluation and
act as beta testers of Census Bureau software and products. Through
their local networks, they also provide a structured feedback mechanism
to identify needed improvements. The information that the SDCs provide
becomes key factors in the appearance, media presentation, and quality
of the Census Bureau data products.

V. RESPONSIBILITIES OF THE PARTIES

The SDCs are official repositories of Census Bureau data for their
states. They disseminate data and assist in the public understanding and
use of data. For recognition by the Census Bureau as an official
repository of Census Bureau data, all data center organizations (Lead,
Coordinating, and Affiliate) must have electronic (Internet E‑mail and
web browser) access. States may support additional Affiliates with no
electronic access if they wish, but the Census Bureau will provide
products without charge to Census Bureau recognized Affiliates only.

All parties concerned will work to expand relations, as appropriate,
between the SDCs and the Census Bureau data dissemination partners, the
Census Information Centers, to promote training and communication and
augment limited resources in either organization. This may include, but
is not limited to, working with other SDCs and Census Information
Centers to promote the exchange of information by informing them of
training and conference opportunities.

1\. The data center organizations will be required to adhere to the
following core competencies:

A.  Program administration ‑ The Lead organizations will, among their
    other responsibilities; act as managers to ensure that the
    administrative functions herein are performed. The Lead organization
    also has the responsibility of ensuring that the core
    competencies B. through I. are performed by either the Lead
    organization or the appropriate Coordinating or Affiliate
    organizations, or by arranging to have another data center handle
    functions other than those designated as administrative in nature.
    In addition, every Lead organization must subscribe to the SDC
    national listserve

B.  Data dissemination ‑ The SDC network will provide information
    services to customers through the use of Census Bureau and SDC
    publications, CD‑ROMs, DVDs, and on‑line sources via telephone,
    mail, e‑mail, and Fax. SDCs provide data to the public through
    newsletters, press releases, and specialized data products. SDCs
    will ensure that reasonable walk‑in access to data is available to
    the public. The CLO will distribute CD‑ROMs and other data products
    to Lead, Coordinating, and Affiliate organizations (as appropriate)
    for use in data dissemination activities.

C.  Data research and analysis, technical assistance, and consultation ‑
    The Lead and/or Coordinating (Affiliates as appropriate)
    organizations will provide technical assistance and consultation in
    locating and understanding data from the Census Bureau and other
    data sources.

D.  Customized programming/product development ‑ The Lead and/or
    Coordinating (Affiliates as appropriate) organizations will prepare
    data products based on

> Census Bureau data.

E.  Education and promotion of censuses and surveys ‑ The Lead,
    Coordinating, and Affiliate organizations will promote the products,
    programs, and services of SDCs and the Census Bureau. This includes
    informing the public about the American Community Survey and the
    2010 Census and the 2007 Economic Census.

F.  Training ‑ The Lead and/or Coordinating (Affiliates as appropriate)
    organizations will provide periodic training for the subordinate
    organizations as well as to the public, conduct informational
    meetings for Affiliate data center personnel, and promote training
    activities for the user communities.

G.  Assistance with census and survey operations ‑ The Lead and
    Coordinating (Affiliates as appropriate) organizations will provide
    assistance in Census Bureau operations such as the 2010 Census, 2007
    Economic census, the American Community Survey, and other

> Census Bureau surveys.

H.  Web presence ‑ Each SDC network must maintain a web (Internet)
    presence and notify CLO of all changes in web addresses in a timely
    manner.

I.  Regional and National meetings ‑ At least one organization in
    «statename1»\'s SDC network must participate in Census Bureau
    sponsored regional and/or national meetings.

2\. The Census Bureau, through CLO, will:

A.  Distribute CD‑ROMs and other data products to the Lead,
    Coordinating, and Affiliate organizations for use in data
    dissemination activities. These products may include, but are not
    limited to, printed reports and subscriptions, machine‑readable
    products and documentation, guides, catalogs, indexes, maps, mapping
    databases, and other reference materials.

B.  Provide, without charge, publications and informational resources,
    and subscriptions to the Census Bureau Internet data delivery system
    to the data center=s participating organizations. This does not
    include access to confidential data. Custom tabulations ordered by
    the data centers will generally require a payment based upon the
    cost of the services provided.

C.  Maintain periodic and timely communication with data center
    organizations.

D.  Support the efforts of the data centers to exchange ideas with other
    data centers. This would include, but is not limited to, the Census
    Bureau\'s participation in annual and mid-year data center network
    meetings, maintaining and distributing address lists, supporting two
    meetings per year with the steering committee and frequent e‑mail
    interaction.

E.  Work with the data centers, through the steering committee, on
    issues directly affecting the SDC program.

F.  Provide training and support to data centers. This includes, but is
    not limited to, providing opportunities for SDCs to participate in
    training programs at Census Bureau headquarters via the available
    technologies such as video conferencing, web-based training and
    Census Bureau participation at SDC annual meetings and SDC sponsored
    meetings on various Census Bureau programs and products.

G.  Work with the appropriate divisions within the Census Bureau to
    ensure full data center participation and/or assistance in the
    planning and promotion for the decennial and economic censuses and
    other Census Bureau surveys and programs.

H.  Work with other Federal organizations to encourage the release of
    their data through data centers.

I.  Work with appropriate divisions to ensure that the SDCs have and
    maintain access to the American FactFinder Tier 3 Advance Query
    system.

J.  Will ensure that the SDC Lead organization and its subordinates have
    and maintain access to the Census Bureau's embargo data sites. To
    support this effort, the SDCs must submit a written request to the
    Customer Liaison office using the Access to Embargo Data and Secure
    Server Agreement. The «statename1» SDC must use this form to request
    CLO's permission for one or more of it=s Coordinating and/or
    Affiliate organizations to gain access to the Census Bureau=s
    embargo directories and the SDC secure server (see Attachments B and
    C). Access to the embargo directories and the server will give the
    Lead and select Coordinating and Affiliate organizations access to
    data prior to the public release date to allow them time to prepare
    for data user inquiries. The embargo data does not include data that
    are restricted to internal Census Bureau use because of Title 13,
    U.S.C. confidentiality restrictions.

K.  The nomination of the organization(s) for access to the embargo
    directories and/or the secured server is at the discretion of the
    SDC Lead organization. Approval of the nomination is at the
    discretion of CLO.

L.  The Census Bureau will not issue separate user identification codes,
    passwords, or embargo data notification to the state network
    organization(s). Rather, the organizations must gain access to the
    sites through the SDC Lead=s access codes. The SDC Lead organization
    will coordinate and monitor this activity with their Coordinating
    and Affiliate organization(s).

M.  The Census Bureau allows the expansion of embargo access to the
    Coordinating and Affiliate organizations with the understanding that
    any breach of the embargo status, that is, the release of data prior
    to the Census Bureau=s public release date by any of the
    «statename1» SDC organizations will result in the termination of the
    entire «statename1» SDC network=s access to the embargo directory
    and the secure servers.

N.  The «statename1» SDC Lead, organization=s access to the embargo
    directories and the servers begins on or after January 1, 2006 when
    both parties sign this agreement. The access authorization ends on
    December 31, 2008 when this agreement expires or sooner if any
    members of the «statename1» SDC breaches the embargo arrangement.
    The «statename1» SDC Lead organization=s access to the embargo
    directories and the servers will resume on January 1, 2009 or when
    the «statename1» SDC Lead organization (or its representative) and
    the Census Bureau sign the January 1, 2009 through December 31, 2011
    agreement.

3\. Regional Office Support of State Data Centers

Regional Offices will communicate, at least once each year, with State
Data Centers in their regions through conference calls, e-mail, or
meetings to promote a good working relationship with their data
dissemination partners.

4\. Resources

Each party will provide the necessary resources, to the extent such
resources are available, to carry out all the activities associated with
this partnership.

5\. Monitoring and Evaluation

The SDC Lead organizations will provide annual program‑wide reports (see
Attachment D). Lead organizations that do not report their program
activity by the specified date are subject to Census Bureau-imposed
program restrictions. These restrictions may include, but are not
limited to, restricting or terminating the «statename1» SDC=s access to
the embargo directories, the American FactFinder Tier 3 Advanced system,
CLO's payment for attendance at the annual national SDC/BIDC conference,
and/or the receipt of data products.

The Census Bureau will use the annual reports to determine if the SDCs
are meeting the terms of this agreement. In the event that a SDC is not
performing one or more of the core competencies, the Census Bureau will
first seek to correct the SDC program deficiencies through targeted
training and support activities. If these actions do not result in
compliance with the terms of the agreement, the SDC and CLO relationship
may be terminated. The CLO liaisons will have at the minimum, quarterly
contact with their assigned SDC Lead organizations.

6\. Annual Reports

The CLO will prepare an SDC annual report for distribution to the SDCs
regarding SDC and Census Bureau activity.

VI\. [EQUITABLE APPORTIONMENT OF COSTS]{.underline}

The costs of this activity are equitably apportioned between both
parties.

VII\. [CONTACTS]{.underline}

The contacts of each party to this agreement are:

Stanley J. Rolark

> Chief, Customer Liaison Office

Bureau of the Census

4700 Silver Hill Road, Stop 0500

Washington, DC 20233-0500

> 301-763-1305

stanley.j.rolark@census.gov

Name and Address of Both the signor and the SDC are placed here

The parties agree that if there is a change regarding the information in
this section, the party making the change will notify the other party in
writing of such change.

VIII\. [PERIOD OF AGREEMENT AND MODIFICATION/TERMINATION]{.underline}

This agreement becomes effective on or after January 1, 2006 on the date
signed by all parties. The agreement will terminate on December 31,
2008, but may be amended at any time by mutual agreement of the parties.
This agreement may terminate sooner if any member of the «statename1»
SDC breaches the embargo agreement as discussed in Section V.B.10..

Any party may terminate this agreement by providing 60 days written
notice to the other party. In the event this agreement is terminated,
each party will be solely responsible for the payment of any expenses it
has incurred. This agreement is subject to the availability of funds.

IX\. [OTHER PROVISIONS]{.underline}

Should disagreement arise on the interpretation of the provisions of
this agreement or amendments and/or revisions thereto, that cannot be
resolved at the operating level, the area(s) of disagreement will be
stated in writing by each party and presented to the other party for
consideration. If agreement on the interpretation is not reached within
thirty days of the date of the letter that informs the party of the
disagreement, the parties will forward the written presentation of the
disagreement to respective higher officials for appropriate resolution.
Under the Inspector General Act of 1978, as amended, 5 U.S.C. App. 3, a
review of this agreement may be conducted at any time. The Inspector
General of the Department of Commerce, or any of his or her duly
authorized representatives, shall have access to any pertinent books,
documents, papers and records of the parties to this agreement, whether
written, printed, recorded, produced, or reproduced by any mechanical,
magnetic or other process or medium, in order to make audits,
inspections, excerpts, transcripts, or other examinations as authorized
by law.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\[signature\]

Stanley J. Rolark

Chief, Customer Liaison Office

Bureau of the Census

4700 Silver Hill Road, Stop 0500

Washington, DC 20233-0500

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\[date\]

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\[signature\]

Name and address of the person signing is placed here.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\[date\]

**Appendix F**

### Atlanta

**George Grandy, Jr. , Regional Director**

**U.S. Census Bureau\
Atlanta Regional Office\
101 Marietta Street, NW, Suite 3200\
Atlanta, GA. 30303-2700\
Phone: (404) 730-3832 or 1-800-424-6974\
FAX: (404) 730-3835\
TDD: (404) 730-3964\
E-mail: <atlanta.regional.office@census.gov>**

## Boston

# Kathleen Ludgate, Regional Director

**US Census Bureau**

**Boston Regional Office**

**4 Copley Place, Suite 301**

**Boston, MA 02117-9108**

**(617) 424-4501 or 1-800-562-5721**

**FAX: (617) 424-0547**

**TDD: (617) 424-0565**

**E-mail:boston.regional.office@census.gov**

**[Charlotte]{.underline}**

**Wayne Hatcher, Regional Director**

**US Census Bureau**

**Charlotte Regional Office**

**901 Center Park Drive, Suite 106**

**Charlotte, NC 28217-2935**

**(704) 424-6400 or 1-800-331-7360**

**FAX: (704) 344-6444**

**TDD: (704) 344-6114**

**E-mail: <charlotte.regional.office@census.gov>**

## Chicago

**Stanley D. Moore, Regional Director**

**US Census Bureau**

**Chicago Regional Office**

**2255 Enterprise Drive, Suite 5501**

**Westchester, IL 60154**

**(708) 562-1350 or 1-800-865-6384**

**FAX: (708) 562-1788**

**TDD: (708) 562-1791**

**E-mail: Chicago.regional.office@census.gov**

###  Dallas

**Alfonso E. Mirabal, Regional Director**

**US Census Bureau**

**Dallas Regional Office**

**8585 N. Stemmons Fwy, Suite 800 S**

**Dallas, TX 75247-3836**

**Phone: (214) 253-4400 or 1-800-835-9752**

**FAX: (214) 655-5362**

**TDD: (214) 655-5363**

**E-mail: <dallas.regional.office@census.gov>**

## Denver

## 

# Susan Lavin, Regional Director 

# US Census Bureau

**Denver Regional Office**

**6900 W. Jefferson Avenue, Suite 100**

**Lakewood, CO 80235-2032**

**(303) 264-0202 or 1-800-852-6159**

## FAX: (303) 969-6777

**TDD: (303) 969-6767**

**E-mail: Denver.regional.office@census.gov**

## 

## Detroit

**Dwight P. Dean, Regional** **Director**

**US Census Bureau**

**Detroit Regional Office**

**1395 Brewery Park Boulvard**

**Detroit, MI 48207**

**(313) 259-1158 or 1-800-432-1495**

**FAX: (313) 259-5045**

**TDD: (313) 259-5169**

**E-mail: <Detroit.regional.office@census.gov>**

### Kansas City

**Henry Palacios, Regional Director**

**US Census Bureau**

**Kansas Regional Office**

**1211 North 8^th^ Street**

**Kansas City, KS 66101-2129**

**(913) 551-6728 or 1-800-728-4748**

**FAX: (913) 551-6789**

**TDD: (913) 551-5839**

**E-mail: <kc.regional.office@census.gov>**

## Los Angeles

# James T. Christy, Regional Director

**US Census Bureau**

**Los Angeles Regional Office**

**15350 Sherman Way, Suite 300**

**Van Nuys, CA 91406-4224**

**(818) 904-6393 or 1-800-992-3530**

**FAX: (818) 904-6427**

**TDD: (818) 904-6249**

**Email:**

**la.regional.office@census.gov**

### New York 

**Lester A. Farthing, Regional Director**

**US Census Bureau**

**New York Regional Office**

**395 Hudson Ave, Suite 800**

**New York, NY 10014**

**(212) 584-3400 0r 1-800-991-2520**

**FAX: (212) 478-4800**

**TDD: (212) 478-4793**

**E-mail: <new.york.regional.office@census.gov>**

### Philadelphia

**Fernando E. Armstrong, Regional Director**

**US Census Bureau**

**Philadelphia Regional Office**

**833 Chestnut Street, Suite 504**

**Philadelphia, PA 19107**

**(215) 717-1800 or 1-800-262-4236**

**FAX: (215) 717-0755**

**TDD: (215) 717-0894**

**E-mail: <Philadelphia.regional.office@census.gov>**

### Seattle

**Ralph J. Lee, Regional Director**

**US Census Bureau**

**Seattle Regional Office**

**700 5^th^ Avenue, Suite 5100**

**Seattle, WA 98104-5018**

**(206) 553-5837 or 1-800-233-3308**

**FAX: (206) 553-5857**

**TDD: (206) 553-5859**

**E-mail: <seattle.regional.office@census.gov>**

[^1]: ^^ Rev January, 2006

[^2]: ^^ Rev January 2006

[^3]: ^^ Rev January 2006

[^4]: ^^ Rev January, 2006