PROCUREMENT

AT-A-GLANCE

Introduction To Code 210

Procurement Operations Division

*Submitted by:*

##### Simone N. Rollings

August 9, 2000

Revised 3/2002, 9/2003

**To Our New Employees**:

The Procurement-At-A-Glance orientation guide has been prepared as a
resource to assist you in your new career in the Procurement Operations
Division (POD) at NASA's Goddard Space Flight Center.

The POD's mission is to provide the Goddard community with acquisition
services. We strive to provide innovative acquisition support in
partnership with our customers, and to foster employee commitment by
providing a participative environment with opportunities for personal
and professional growth. We are striving as an organization to be more
focused on our customers and our support mission, to reduce layers, to
have clear organizational roles and responsibilities, to improve
processes, to be more participative in our management, and to take more
individual initiative and responsibility.

I want to welcome you to our organization. You are an important member
of our team, and I hope that you will find your experiences here
rewarding and in-line with your personal and professional goals. There
are tremendous opportunities to learn and to make a difference, and I
encourage you to take advantage of these opportunities. Our continued
success depends on your contributions as an important member of the POD.

The Code 210 Training Initiative Committee has prepared this orientation
guide. The committee facilitator, Simone Rollings, can be reached at
extension 6-4679. Once you have reviewed the guide, please contact your
"buddy" or Simone with questions or comments. Your feedback is
important, and we appreciate your views. You should also view our
Procurement Library, which should be readily accessible through
Netscape, either as your opening screen or as a bookmark. The address is
<http://gsfc-artemis.gsfc.nasa.gov/210/proclib.htm>.

Once again, welcome to the team!

***Valorie A. Burr, Chief***

**Procurement Operations Division**

**[Table of Contents]{.smallcaps}**

I.  **National Aeronautics Space Administration (NASA)**

```{=html}
<!-- -->
```
A.  **NASA Centers Timeline**

B.  **NASA Headquarters organization chart**

C.  **NASA Headquarters Procurement (Code H)**

```{=html}
<!-- -->
```
II. **Goddard Space Flight Center (GSFC)**

```{=html}
<!-- -->
```
A.  **Summary on GSFC and Directorates**

B.  **GSFC\'s organization chart**

## III. PROCUREMENT OPERATIONS DIVISION, CODE 210

### A Division of Code 200, Management Operations Directorate

-   **Summary of POD and Branches**

```{=html}
<!-- -->
```
-   **On the Job Resources**

1.  **What is AMS? (Page 19)**

2.  Appropriation Data (Page 20)

3.  Approval Levels for Procurement Related Documents (Page 21)

4.  Division Staff Responsibilities (page 38)

5.  Contracting Officer's Warrant Process

6.  MIDRANGE (Page 40)

7.  PPC matrix and a brief description (Page 41)

8.  TPA matrix and a brief description (Page 42)

#### Career Development Resources:

1.  **Mentor/Protege Program (Page 43)**

2.  **Procurement Intern Program (PIP) (Page 43)**

3.  **The Learning Center (Page 43)**

4.  **Goddard Training Opportunities (Page 43)**

5.  **Undergraduate Study Education (USE) (Page 43)**

6.  **Undergraduate Professional Study Program (UPS) (Page 43)**

7.  **Part Time Graduate Study Program (Page 44)**

8.  **210 Training Initiative Committee (Page 44)**

9.  **National Contract Management Association (NCMA) -- Free State
    Chapter (Page 44)**

10. **NASA Procurement Career Development Training Policy (Page 45)**

11. **Quality Management System (QMS) (Page 46)**

12. **Attributes of Excellence (page 48)**

#### IV. APPENDIX {#iv.-appendix .unnumbered}

> **1. Acronyms (Page 52)**
>
> **2. Frequently Used Forms (Page 55)**
>
> **3. Website Resources (Page 57)**
>
> **4. Map of GSFC and important places (Page 58)**

E.  **5. Points of Contact**

National Aeronautics Space Administration (NASA)

NASA Centers

T I M E L I N E

# NASA Headquarters

**Washington, DC 20546-0001**

[www.nasa.gov](http://www.nasa.gov/)

-   Exercises management over the space flight centers, research
    centers, and other installations that constitute NASA.

-   Responsibilities include

-   Determination of programs and projects

-   Establishment of management policies, procedures, and performance
    criteria

-   Procedures, and Performance Criteria

-   Evaluation of Progress

-   The Review and Analysis of all phases of the aerospace program

Organized into seven (7) program offices, which report to and receive
overall guidance and direction from an associate or assistant
administrator.

Ames Research Center (ARC)

Moffett Field, CA 94035-1000

-   **Center for Excellence for Information Technology. This discipline
    area encompasses research in computer modeling and simulation, data
    base and information management, high-performance computing,
    networking and storage, software technology, smart sensor systems,
    artificial intelligence, and human factors.**

-   **Established in 1939, as an aircraft research laboratory by the
    National Advisory Committee on Aeronautics (NACA) and in 1958 became
    part of National Aeronautics and Space Administration (NASA).**

-   

Dryden Flight Research Center (DFRC)

Edwards, CA 93523-0273

\- **Since 1946, DFRC has conducted unique and highly specialized flight
research programs.**

\- **\"Center of Excellence\" for atmospheric flight operations.** -
**NASA\'s primary installation for flight research**

Goddard Space Flight Center (GSFC)

Greenbelt, MD 20771-0001

-   **Established in 1959 and is named for Dr. Robert H. Goddard,
    American pioneer in rocket research**

-   **Goddard is the lead Center in NASA\'s Mission to Planet Earth
    (MTPE) program.**

Jet Propulsion Laboratory (JPL)

Pasadena, CA 91109-8099

-   **Established in 1936**

-   **A research, development, and flight center operated for NASA by
    the California Institute of Technology.**

-   **Primary role is the investigation of the solar system through the
    use of robotic scientific spacecraft.**

Johnson Space Center (JSC)

Houston, TX 77058-3696

-   Established in 1961 as the Manned Spacecraft Center. It later named
    Lyndon B. Johnson Space Center (JSC) in honor of the late President.

-   **Training base and home for our nation's astronauts and the site of
    Mission Control Center for U.S. human space flights.**

Kennedy Space Center (KSC)

Kennedy Space Center, FL 32899-0001

-   **Established in 1961**

-   **The nation's spaceport, the liftoff site for all manned missions
    into space.**

```{=html}
<!-- -->
```
-   **center of excellence for launch and payload processing systems as
    well as the lead center for acquisition and management of expendable
    launch vehicle services and payload carriers.**

John H. Glenn Research (GRC)

Center at Lewis Field

Cleveland, OH

-   **Established in 1941**

-   **NASA's lead for research, technology, and development in aircraft
    propulsion, space propulsion, space power, and satellite
    communication.**

Marshall Space Flight Center (MSFC)

Huntsville, Alabama 35812-0001

\- **Established in 1960**

\- **NASA\'s Lead Center for Microgravity Research,**

**Marshall is the world leader in space propulsion and transportation
systems.**

**- As NASA\'s Lead Center for Space Transportation Systems Development
and its Center of Excellence for Space Propulsion, Marshall bears the
responsibility of unlocking the door to exploration and development of
space. It is a challenge we are eager to meet.**

Stennis Space Center (SSC)

Stennis Space Center, MS 39529-6000

-In 1961, an historic announcement was made: the federal government had
selected an area in Hancock County, Miss., to be the site of a static
test facility for launch vehicles to be used in the Apollo manned lunar
landing program

**-Center of Excellence for Rocket Propulsion Testing**

**-NASA's lead for enabling companies to Commercialize Remote Sensing. A
contributor to NASA's Mission to Planet Earth in Coastal Scientific
Research**

Wallops Flight Facility (WFF)

Wallops Island, VA 23337-5099

-   **A division of Goddard Space Flight Center**

-   **Established in 1945 by the Nation Committee for Aeronautics, as a
    center for aeronautic research.**

-   **NASA's principal facility for management and implementation of
    suborbital research programs.**

White Sands Test Facility (WSTF)

Las Curces, New Mexico 88004-0020

-   **built in 1964 to support ground testing of the spacecraft
    propulsion systems for the Apollo program**

-   **Occupies an 94-square-mile corner of the U.S. Army's White Sands
    Missile Range and is a tenant of that range under an agreement
    between NASA and the U.S. Army.**

-   **A division of Johnson space Center**

Langley Research Center (LRC)

Hampton, VA 23681-0001

-   **established in 1917 as the first national civil aeronautical
    laboratory**

-   **Lead Center for management of the Agency's technology development
    programs for future High-Speed Civil Transport, for hypersonic
    vehicle concepts, and for general aviation.**

Independent Verification and Validation (IV & V)

West Virginia

-   **Established in 1993 as part of an agency-wide strategy to provide
    achievable levels of safety and cost-effectiveness for mission
    critical programs.**

-   **A division of Ames Research Center**

Goddard Institute Space Studies (GISS)

New York, New York 10025

-   **Established in 1961 by Dr. Robert Jastrow to do basic research in
    space and Earth sciences in support of Goddard programs.**

-   **Key objective of GISS research is prediction of atmospheric and
    climate changes in the 21^st^ century.**

A division of Goddard Space Flight Center

### NASA Headquarters Organization Chart ([***http://www.hq.nasa.gov/hq/orgchart.htm***](http://www.hq.nasa.gov/hq/orgchart.htm))

![](media/image1.jpeg){width="6.80625in" height="5.43125in"}

A detailed listing of NASA Headquarters subjects and offices can be
found at: <http://www.hq.nasa.gov/hq/org.html>.

### NASA Headquarters Procurement (Code H) [***http://ec.msfc.nasa.gov/hq/library//hqpoc.html***](http://ec.msfc.nasa.gov/hq/library//hqpoc.html)

Areas of Responsibility

Code H \-- Office of the Assistant Administrator for Procurement

> Code HC \-- Analysis Division
>
> The Code HC web site includes points of contact for various NASA
> procurement issues.
>
> [**http://ec.msfc.nasa.gov/hq/library//codehc.html**](http://ec.msfc.nasa.gov/hq/library//codehc.html)
>
> Code HK \-- Contract Management Division
>
> The code HK web site includes subject matter experts on all parts of
> the FAR.
> [**http://ec.msfc.nasa.gov/hq/library//codehk.html**](http://ec.msfc.nasa.gov/hq/library//codehk.html)
>
> Code HS \-- Program Operations Division \-- This division is
> responsible for individual procurement actions, including
> Announcements of Opportunity and NASA Research Announcements.

<http://ec.msfc.nasa.gov/hq/library//codehs.html>

Goddard Space Flight Center (GSFC)

### Information on GSFC and its organizations

### GSFC\'s organization chart ([***http://www.gsfc.nasa.gov/orgchart.html***](http://www.gsfc.nasa.gov/orgchart.html))

![](media/image2.png){width="6.997916666666667in"
height="5.245833333333334in"}

PROCUREMENT OPERATIONS DIVISION, CODE 210

<http://genesis.gsfc.nasa.gov/210/podhome.htm>

### A Division of Code 200, Management Operations Directorate (MOD)

<http://gsfc-aphrodite.gsfc.nasa.gov/200/mainpage/mod_main.html>

MISSION:

> Provide exceptional procurement support to our customers: The projects
> and programs of GSFC and NASA headquarters.
>
> We strive to constantly improve customer service to sustain/reclaim
> our rank as the procurement organization with the highest customer
> satisfaction rating in the agency.

Functional Requirements:

### Plan, organize, and manage operational procurement support for GSFC and NASA Headquarters.

### Prepare all Freedom of Information Act (FOIA) Responses for the Center.

### Procurement support for all of NASA Headquarters

Types of Procurement Personnel:

#### Procurement Technicians

#### Simplified Acquisition Contract Specialists (Buyers)

#### Grant Specialists

#### Contract Specialists

#### Procurement Analysts

#### Contract Administrators

#### Administrative Systems/ Operations Analysts

#### Procurement Managers

#### Secretaries/Office Automation Clerks 

### POD Organizational Chart ([***http://genesis.gsfc.nasa.gov/210/podorg.htm***](http://genesis.gsfc.nasa.gov/210/podorg.htm))

![](media/image3.jpeg){width="5.915277777777778in"
height="3.2083333333333335in"}

 

### POD's Branch Descriptions

####  {#section .unnumbered}

Code 210 Division Office Building 8

#### [Electronic Commerce Team/NASA Acquisition Information Systems (NAIS):]{.underline} supports our computer needs and electronic procurement needs throughout the division. {#electronic-commerce-teamnasa-acquisition-information-systems-nais-supports-our-computer-needs-and-electronic-procurement-needs-throughout-the-division. .unnumbered}

####  {#section-1 .unnumbered}

#### [Integrated Financial Management (IFM) Procurement Team]{.underline}: responsible for data clean-up, software testing, validating and converting data and implementation of the selected software for IFMP. {#integrated-financial-management-ifm-procurement-team-responsible-for-data-clean-up-software-testing-validating-and-converting-data-and-implementation-of-the-selected-software-for-ifmp. .unnumbered}

####  {#section-2 .unnumbered}

[Industry Assistance Office]{.underline}: supports private industry by
counseling both large and small business in "how to do business with
NASA" and provides the division and Center with information pertaining
to our Small Businesses, Small Disadvantaged Businesses, Women-Owned
Businesses and other minority businesses.

Code 210. H Grants Office Building 17

[]{.mark}

Awards and administers grants and cooperative agreements for the GSFC
scientific research programs and for NASA Headquarters (HQ) Program
Offices, including continuations and renewals to previously awarded HQ
grants.

####  {#section-3 .unnumbered}

Code 210.H Headquarters Procurement Building 17

[]{.mark}

Provides procurement support to NASA Headquarters.  This includes
pre-award and post award support involving simplified acquisitions
through the most complex research and development projects.  The
Headquarters Procurement Office is also responsible for the award and
administration of NASA Headquarters\' and Goddard Space Flight Center\'s
grants/cooperative agreements.

####  {#section-4 .unnumbered}

Code 210.I Institutional Support Building 23

Provides procurement support for all of Code 200. Code 220, the
Facilities Management Division, is Code 212's primary customer.
Consequently, they do some different type things than other procurement
branches, such as construction, architectural & engineering (A&E), and
utilities contracting.

####  {#section-5 .unnumbered}

Serves the Procurement Operations Division and its functional branches,
the Center and the general public. The branch functions and teams
include:

#### [Freedom of Information Team]{.underline}: processes requests from industry, other government agencies and the general public.

#### [Acquisition Management System (AMS) Team]{.underline}: inputs and analyzes all procurement information and process all delegations to the Defense Contract Management Area and audit agencies.

####  {#section-6 .unnumbered}

Code 210.S HST/NGST Buildings 7, 15, 22 and 29

Supports three primary customers:  the Hubble Space Telescope (HST)
Project (Codes 440, 441, and 442), the Next Generation Space Telescope
(NGST) Project (Code 443), and the Space Sciences Management Office
(Code 444).  Code 214.1 is also responsible for awarding and
administering all contracts above the simplified acquisition level and
all interagency agreements required by these customers. 

Code 210.S POES/GOES Building 6

Procures the satellites that the National Weather Service uses for
weather forecasting. When the general public is watching the local
weather report and a satellite picture is shown, it is Code 214.2 who
procured the satellite that makes the picture possible. Code 214.2
currently has contracts for nine spacecraft and their accompanying
instruments that are various stages of construction. In addition, they
contract for trouble-shooting and analysis support for eight operational
POES/GOES spacecraft that are presently in orbit. The funding for the
contracts is received from the National Oceanic and Atmospheric
Administration.

Code 214.M EOS/ESSP/RSDO Building 16W

Provide support to the EOS, ESSP, and Rapid Spacecraft Development
Office under the Flight Projects Directorate (Code 400). Earth Observing
System (EOS) Program consists of multiple projects/missions. The
overarching goal of the EOS Program is to determine the extent, causes,
and regional consequences of global climate change. Examples of the
projects under EOS are: Terra, Aqua, Aura, Landsat 7, ICESat, SORCE,
NPOES Preparatory Project (NPP), and GPM. Earth System Science
Pathfinder (ESSP) Program is designated to explore the earth's dynamic
systems to achieve maximum science value while complementing existing or
planned flight missions. It consists of small, quick-turnaround,
low-cost missions to address global-change research. Several current
GSFC missions are: VCL, GRACE, and Cloudsat. The New Millennium
Program\'s Space Technology-5 Mission is the first experiment in the
design of miniaturized satellite constellations. Rapid Spacecraft
Development Office (RSDO) is responsible for managing and directing the
definition, competition, and acquisition of IDIQ contracts to procure
spacecraft and payload space for future missions. The Rapid I, Rapid II,
and Quickride contracts provide NASA and other U.S. Government agencies
the capability of procuring a spacecraft or payload space within 30
days.

Code 210.S EXP/OFA Building 6

Supports the space and earth science missions managed by the Explorers
Program Office, the Solar Terrestrial Probes Program Office, the
International Program Office, and the Triana Project Office, as well as
contracts supporting the Office of Systems Safety and Mission Assurance
(Code 300). The office also administers Code 300 Mission Assurance
Support contract as well as the agency-wide contracts for general
aerospace support from the Johns Hopkins University, Applied Physics
Laboratory and the Supplier Assurance Services for Code 300.

Code 210.Y ESDIS/TDRS/NMS Building 12 and 32

Provides procurement support to the Earth Science Data Information
System (ESDIS) Project Office (Code 423), the Earth Science Mission
Operations (ESMO) Project Office (Code 428), and the Mission Services
Program Office (Code 450).

Code 210.M AETD/ STAAC Building 11

Provides procurement support to the Applied Engineering Technology
Development (AETD) and STAAC directorates. One of Code 215's major
responsibilities is the award of all GSFC's SBIR (Small Business
Innovative Research) Phase I and II contracts, including half of the
SBIR contracts for JPL. This amounted to over 70 contracts this fiscal
year. Because of AETD's charter to provide the full range of engineering
discipline support to all of GSFC's projects and programs, we also award
contracts and purchase orders in support of Codes 400, 600, 800, and
900.

Code 210.S Space Sciences Building 26

Supports the Space Sciences Directorate, Code 600, which conducts
research for GSFC's space science projects. Many of the contracts are
transferred to Code 210.S from various Code 400 project offices,
approximately thirty (30) days after a successful launch. Code 600 takes
responsibility for the Mission Operations and Data Analysis (MO & DA)
Phase of these contracts. Often spacecraft/satellites are so successful
and retrieve such valuable information that they go into an extended
MO&DA Phase beyond the normal 2-3 year period.

Code 210.I Wallops Wallops Island, Virginia

Provides comprehensive procurement support to the Management Operations
Directorate, Code 200 and the Suborbital and Special Orbital Projects
Directorate, Code 800 at the Wallops Flight Facility (WFF).  In addition
to Code\'s 200 and 800, we also provide procurement services to Codes
100 in support of the Management Education Center, Code 452, in support
of the Space Operations Project, Code 500, in support of the Applied
Engineering and Technical Directorate, and Code 972 in support of the
Observational Science Branch all located and in support of various
scientific missions and projects at the WFF.

Code 210.Y Earth Sciences Buildings 28 and 33

Provides the procurement support and expertise necessary to the Earth
Sciences Directorate, Code 900. The branch primarily awards
performance-based services contracts to support Earth scientists when
they conduct research of the Earth and the other planets. The branch
occasionally awards small fabrication contracts to build prototype,
experimental instruments and awards many science research contracts
resulting from NASA broad agency announcements. The branch also
administers several cooperative agreements, including the Goddard Earth
Sciences and Technology Center. As Code 900 conducts scientific studies
in the Earth Sciences leading to a better understanding of processes
affecting global change and the distribution of natural resources
through research, development, and application of space technologies,
this support and expertise is continually improving.

### KEY Fiscal Year 2000 Objectives

####  {#section-7 .unnumbered}

#### [Center Strategic Plan Code 210 Objective in Blueprint]{.underline}

+--------------------------------+-------------------------------------+
| **Goal 1:** To serve as a      | **Enable the science community to   |
| national resource for          | team early with their partners in   |
| discovery in earth and space   | the Broad Agency Announcement (BAA) |
| sciences and technology        | Process.**                          |
| development.                   |                                     |
|                                |                                     |
| Strategy 1: Provide            |                                     |
| customer-centered leadership   |                                     |
| to implement the goals of      |                                     |
| NASA's space science and       |                                     |
| mission to planet earth        |                                     |
| enterprises.                   |                                     |
+--------------------------------+-------------------------------------+
| **Goal 2:** To be an           | **Continuously solicit customer     |
| international center of        | input and feedback on our programs  |
| excellence for research in     | and integrate their needs into our  |
| earth, space science and       | planning process.**                 |
| technology.                    |                                     |
|                                | **Partner with Contractors and      |
| Strategy 1: Create and sustain | technical customers to increase     |
| a creative, outward-focused    | high tech opportunities for small   |
| environment that encourages    | disadvantaged business.**           |
| the interchange of ideas.      |                                     |
|                                | **Enable the scientific community   |
| > **Strategy 2**: Ensure that  | to more easily accomplish their     |
| > the center has the           | research missions through           |
| > resources, experience,       | innovative acquisition approaches,  |
| > competence, and capabilities | such as GSFC's rapid spacecraft     |
| > to perform world-class       | contract.**                         |
| > science, technology          |                                     |
| > development, and engineering |                                     |
| > in its core areas of         |                                     |
| > responsibility.              |                                     |
+--------------------------------+-------------------------------------+
| **Goal 4:** To accomplish the  | **Communicate and link to the GSFC  |
| center's mission through a     | strategic implementation plan       |
| vital and effective workforce. | through the MOD blueprint to all    |
|                                | employee's performance plans.**     |
| > **Strategy 1:** Ensure that  |                                     |
| > all employees understand     | **Expand the use of the 360-Degree  |
| > Goddard values, their        | Feedback evaluation as a means for  |
| > individual roles, and        | individual development.**           |
| > contributions in achieving   |                                     |
| > the center's goals, and how  | **Achieve the 80% procurement       |
| > their work fits into NASA's  | professional certification goal.**  |
| > overall mission.             |                                     |
| >                              |                                     |
| > **Strategy 2:** Involve      |                                     |
| > employees in the creation of |                                     |
| > a work environment conducive |                                     |
| > to their best performance    |                                     |
| > according to the center's    |                                     |
| > values and goals.            |                                     |
| >                              |                                     |
| > **Strategy 3:** Acquire and  |                                     |
| > sustain a vital and          |                                     |
| > effective workforce.         |                                     |
+--------------------------------+-------------------------------------+

+--------------------------------+-------------------------------------+
| **Goal 6:** To organize        | **Collaborate with others to        |
| science, technology, flight    | develop, use, and share contract    |
| mission, and business          | resources to minimize contract      |
| processes to achieve greater   | duplication and save resources.**   |
| productivity.                  |                                     |
|                                | **Improve customer request          |
| > **Strategy 1**: Create an    | processes.**                        |
| > effective organization for   |                                     |
| > carrying out the center's    | **Implement a consolidated          |
| > science and technology       | performance based institution at    |
| > mission.                     | services contract at**              |
| >                              |                                     |
| > **Strategy 2**:              | **Wallops Flight Facility for NASA  |
| > Systematically improves the  | and NAVY requirements and implement |
| > center's work processes.     | a joint performance management      |
| >                              | team.**                             |
| > **Strategy 3**: Create a     |                                     |
| > management and full-cost     | **Reduce late unliquidated          |
| > information structure to     | obligations on expired contractual  |
| > facilitate strategic         | instruments.**                      |
| > management of programs,      |                                     |
| > processes, and resources.    |                                     |
+--------------------------------+-------------------------------------+

### On the Job Resources:

AMS
([**http://www.msfc.nasa.gov/sesaas/ams/HOME.html**](http://www.msfc.nasa.gov/sesaas/ams/HOME.html))

> AMS, Acquisition Management System is an integrated NASA-wide standard
> automated procurement system. The system is designed to provide each
> NASA installation a procurement data base concept with on-line
> terminals for managing, tracking, reporting, and controlling
> contractual action and associated procurement data. The system provide
> control, status, and reporting for several procurement areas and
> serves as a feeder system for the NASA Headquarters Financial and
> Contractual Status (FACS) system as well as the Federal Procurement
> Data System (FPDS) for the Office of Management and Budget (OMB).
>
> Upon award of contract or issuance of a modification, there are four
> different AMS FACS Input sheets to choose from for completion:

1.  Basic

2.  Modifications -- Funding

3.  Modifications -- Administrative

4.  Interagency Agreement

5.  GSA or FSS \>\$25,000

6.  Simplified Acquisitions (Purchase Orders)

> Website reference:
> http://gsfc-artemis.gsfc.nasa.gov/210/procform.htm#AMS

2\. Appropriation Data

**Procurement Request -- Form: GSFC 18-27**

<http://msc-docsrv.gsfc.nasa.gov/GDMS_docs/forms/GSFC18-27.doc>

+-----------+-----------------------------------+----------------------+
| ##        | ### 807/80                        | ###  {#sec           |
| # Block 1 | 110(97) {#section-10 .unnumbered} | tion-11 .unnumbered} |
| 3: Approp |                                   |                      |
| riation { | Fiscal Year Dollars               |                      |
| #block-13 |                                   |                      |
| -appropri |                                   |                      |
| ation .un |                                   |                      |
| numbered} |                                   |                      |
|           |                                   |                      |
| ##        |                                   |                      |
| #  {#sect |                                   |                      |
| ion-8 .un |                                   |                      |
| numbered} |                                   |                      |
|           |                                   |                      |
| ##        |                                   |                      |
| #  {#sect |                                   |                      |
| ion-9 .un |                                   |                      |
| numbered} |                                   |                      |
+-----------+-----------------------------------+----------------------+
| ##        | ###                               | ### Object Class     |
| # Block 1 | 70-2550 {#section-12 .unnumbered} | -- a four-digit numb |
| 4:  {#blo |                                   | er established to cl |
| ck-14 .un | First two digits of organization  | assify and capture f |
| numbered} |                                   | inancial transaction |
|           |                                   | s for accounting and |
| ### Obje  |                                   |  budget purposes. {# |
| ct Class  |                                   | object-class-a-four- |
| {#object- |                                   | digit-number-establi |
| class .un |                                   | shed-to-classify-and |
| numbered} |                                   | -capture-financial-t |
|           |                                   | ransactions-for-acco |
|           |                                   | unting-and-budget-pu |
|           |                                   | rposes. .unnumbered} |
+-----------+-----------------------------------+----------------------+
| #         | ### 704-166-2                     | ### Job Orde         |
| ## Block  | 0-01-01 {#section-13 .unnumbered} | r Number -- a twelve |
| 15: {#blo |                                   |  digit number used t |
| ck-15 .un | Digit Position:                   | o identify a segment |
| numbered} |                                   |  of work.  {#job-ord |
|           | [1-2-3]{.underline}               | er-number-a-twelve-d |
| ### JON   | [4-5-6]{.underline} 7-8           | igit-number-used-to- |
| {#jon .un | [9-10]{.underline}                | identify-a-segment-o |
| numbered} | [11-12]{.underline}               | f-work. .unnumbered} |
|           |                                   |                      |
|           | Org Code UPN Work Breakdown GSFC  | **Function Code:**   |
|           |                                   | The last two digitsi |
|           | Structure Function Code           | in the twelve digit  |
|           |                                   | JON. This two digit  |
|           | **Digits 1-2-3:** GSFC            | reflects a specific  |
|           | Division/Branch Organization Code | activity, such as    |
|           |                                   | training, printing,  |
|           | **Digits 4-5-6** : Unique Project | or IT activities.    |
|           | Number (UPN). Note UPNs may be    |                      |
|           | designated by HQs at a 3-,5-or 7- |                      |
|           | digit level                       |                      |
|           |                                   |                      |
|           | **Digits 11-12** : GSFC Function  |                      |
|           | Code                              |                      |
+-----------+-----------------------------------+----------------------+
| #         | ### Des                           | ### Budget           |
| ## Block  | ignated for different types of ac | Line Item -- a finan |
| 16: {#blo | quisitions. For example: {#design | cial coding used to  |
| ck-16 .un | ated-for-different-types-of-acqui | identify sub-breaks  |
| numbered} | sitions.-for-example .unnumbered} | (correlation) betwee |
|           |                                   | n data and JON (exam |
| ###  BLI  | A100 Store Stock                  | ple: A7 -- 01) {#bud |
| {#bli .un |                                   | get-line-item-a-fina |
| numbered} | A500 Support Service Contracts    | ncial-coding-used-to |
|           |                                   | -identify-sub-breaks |
|           | A700 Major Procurements \>\$100K  | -correlation-between |
|           |                                   | -data-and-jon-exampl |
|           | A800 Major Non-IT Equipment       | e-a7-01 .unnumbered} |
|           | Acquisitions [\>]{.underline}     |                      |
|           | \$250K                            |                      |
+-----------+-----------------------------------+----------------------+
| ### B     | ###  {#section-14 .unnumbered}    | ### Commitment -- a  |
| lock 17:  |                                   | n administrative res |
| \$Committ |                                   | ervation of funds ba |
| ed {#bloc |                                   | sed on firm requisit |
| k-17-comm |                                   | ions, procurement re |
| itted .un |                                   | quests, authorizatio |
| numbered} |                                   | ns to execute contra |
|           |                                   | cts, or other writte |
|           |                                   | n evidence. Procedur |
|           |                                   | ally, it authorizes  |
|           |                                   | the creation of obli |
|           |                                   | gations. {#commitmen |
|           |                                   | t-an-administrative- |
|           |                                   | reservation-of-funds |
|           |                                   | -based-on-firm-requi |
|           |                                   | sitions-procurement- |
|           |                                   | requests-authorizati |
|           |                                   | ons-to-execute-contr |
|           |                                   | acts-or-other-writte |
|           |                                   | n-evidence.-procedur |
|           |                                   | ally-it-authorizes-t |
|           |                                   | he-creation-of-oblig |
|           |                                   | ations. .unnumbered} |
+-----------+-----------------------------------+----------------------+

###   {#section-15 .unnumbered}

### REVIEW AND APPROVAL OF PROCUREMENT DOCUMENTS AND RELATED ACTIONS ([***http://gsfc-artemis.gsfc.nasa.gov/210/flashes/pc98-2.htm***](http://gsfc-artemis.gsfc.nasa.gov/210/flashes/pc98-2.htm))

> **Circular 98-2\
> Issued**    **5/6/98**

####### Revised 10/6/98, 3/16/99, 11/8/01, 2/20/02, and 5/20/03

> **This Circular provides GSFC Procurement Policy\
> **

#### CBD Synopsis and JOFOC 

#### Written Acquisition Plans and Acquisition Strategy Meetings 

#### Requests for Proposals and Invitation for Bids 

#### Undefinitized Contract Actions (NFS 1843.70) 

#### PreNegotiation Memorandum 

#### Contracts and Modifications to Contracts (Includes change order issuance) 

#### Grants and Cooperative Agreements (reserved) 

#### Orders Under Government Wide Acquisition Contracts 

#### List of Other Approvals and Delegated Authority 

#### Procurement Manager Approvals 

#### Procurement Officer Approvals 

#### Delegations from the Center Director to the Procurement Officer 

#### Delegations from the Center Director to the Deputy Center Director 

**1. CBD SYNOPSIS AND JUSTIFICATION FOR OTHER THAN FULL AND OPEN
COMPETITION**

A = Approve Document (signature)\
C = Concur or \"Certify\" (signature)\
R = Review Document and Initial Route Sheet

 

+---------------------------+---------------------+--------------------+
| SYNOPSIS (CBD and/or      | SOLE SOURCE         | ALL OTHERS         |
| NAIS)                     |                     |                    |
|                           |                     |                    |
|                           |                     |                    |
+---------------------------+---------------------+--------------------+
| Procurement Manager       | A                   | A                  |
+---------------------------+---------------------+--------------------+
| Chief Counsel             | R (if over \$750K)  | Legal Review Not   |
|                           |                     | Required           |
+---------------------------+---------------------+--------------------+

 

+--------------------------+------------+---------+---------+---------+
| JUSTIFICATION FOR OTHER  | \$100K to  | \$500K  | \$10M   | Over    |
| THAN FULL AND OPEN       | \$500K     | to      | to      | \$50M   |
| COMPETITION (JOFOC)      |            | \$10M   | \$50M   |         |
| (1)(4)                   |            |         |         |         |
|                          |            |         |         |         |
|                          |            |         |         |         |
+--------------------------+------------+---------+---------+---------+
| Technical Organization   | (C         | (C)er   | (C)er   | (C)er   |
|                          | )ertify(2) | tify(2) | tify(2) | tify(2) |
+--------------------------+------------+---------+---------+---------+
| Contracting Officer      | (C)ertify  | (C      | (C      | (C)     |
|                          | and        | )ertify | )ertify | ertifiy |
|                          | (A)pprove  |         |         |         |
+--------------------------+------------+---------+---------+---------+
| Procurement Manager      |            | R       | R       | R       |
+--------------------------+------------+---------+---------+---------+
| Acquisition Support Team |            | R       | R       | R       |
| (AST)                    |            |         |         |         |
+--------------------------+------------+---------+---------+---------+
| Chief Counsel            | R(3)       | R (3)   | R       | R       |
+--------------------------+------------+---------+---------+---------+
| Procurement Operations   |            | R       | R       | R       |
| Division                 |            |         |         |         |
+--------------------------+------------+---------+---------+---------+
| Procurement Officer      |            | C       | C       | C       |
+--------------------------+------------+---------+---------+---------+
| Competition Advocate     |            | A       | C       | C       |
+--------------------------+------------+---------+---------+---------+
| Center Director          |            |         | A       | C       |
+--------------------------+------------+---------+---------+---------+
| Agency Competition       |            |         |         | C       |
| Advocate                 |            |         |         |         |
+--------------------------+------------+---------+---------+---------+
| Associate Admin. for     | \(4\)      | \(4\)   | \(4\)   | A       |
| Procurement              |            |         |         |         |
+--------------------------+------------+---------+---------+---------+

Notes:

1\. Follow format in GSFC Procurement Circular 97-4\
2. Certification level(s) for JOFOC's are established between the
Procurement Manager and the Directorate.\
3. Legal reviews all JOFOC's over \$750K or, if synopsis exception under
FAR 5.202 applies, then over \$250K.\
4. Regardless of dollar value, class justifications shall be approved by
the Associate Administrator for Procurement per NFS 1806.304-70(f) .

Justifications for sole source small purchases from \$25K to \$100K
pursuant to FAR 13.106-1(b) \--Contracting Officer approves subject to
Procurement Manger (Branch) established procedures.

**2. WRITTEN ACQUISITION PLANS AND ACQUISITION STRATEGY MEETINGS**

A = Approve Plan or Minutes (signature)\
C = Concur on Plan or Minutes (signature)\
R = Review Plan or Minutes and Initial Route Sheet

 

+-------------------------+----------+--------------+-----------------+
| WRITTEN ACQUISITION     | \$5M to  | Over \$50M   | Over \$50M and  |
| PLANS AND ACQUISITION   | \$50M    | delegated to | not delegated   |
| STRATEGY MEETINGS(2)    |          | GSFC         | (ASM's) (4)(5)  |
|                         |          |              |                 |
|                         |          |              |                 |
+-------------------------+----------+--------------+-----------------+
| Contracting Officer     | \(1\)    | \(1\)        | \(1\)           |
+-------------------------+----------+--------------+-----------------+
| Procurement Manager     | C        | R            | R               |
+-------------------------+----------+--------------+-----------------+
| AST                     | R        | R            | R               |
+-------------------------+----------+--------------+-----------------+
| Chief Counsel           | R        | R            | R               |
+-------------------------+----------+--------------+-----------------+
| Procurement Operations  | A        | C            | C               |
| Division                |          |              |                 |
+-------------------------+----------+--------------+-----------------+
| Procurement Officer (6) |          | A            | C               |
+-------------------------+----------+--------------+-----------------+
| Technical Organization  | C(3)     | C(3)         | C(3)            |
+-------------------------+----------+--------------+-----------------+
| GSFC Comptroller        |          | R            | R               |
+-------------------------+----------+--------------+-----------------+
| Source Selection        | R (SSA)  | R (SSA)      | R (Center       |
| Authority (SSA) or      |          |              | Director)       |
| Center Director         |          |              |                 |
+-------------------------+----------+--------------+-----------------+
| AA for Procurement      |          |              | A               |
+-------------------------+----------+--------------+-----------------+

Notes:

1\. The assigned Contracting Officer shall sign written Plans. If the
Plan was not prepared by the Contracting Officer, the signature shall be
under a \"Concurrence\" line. If an ASM, the name of the assigned
Contacting Officer should appear on the presentation charts.\
2. Acquisition Strategy Meetings (ASM's) will be used unless approval is
obtained from the GSFC approving official for the use of a written
Acquisition Plan.\
3. Concurrence level(s) are established between the Procurement Manager
and the Directorate.\
4. Must be an ASM. A dry run must be given to the Center Director for
all HQ ASM's and must have the involvement of those parties listed in
the above chart. A route sheet is not required.\
5. Contact Code HS for the assignment of a procurement analyst.\
6. Regardless of value, a copy of all approved written Acquisition Plans
or ASM minutes and charts should be provided to the GSFC Procurement
Officer.

*If an ASM's will be held at GSFC, contact the Acquisition Support Team
for solicitations valued over \$50M. For Acquisition Strategy Meetings
below \$50M, the contract specialist or Code 210 designee is responsible
for coordinating the ASM and any resulting actions, resolution of
actions and preparing the minutes*

 

**3. REQUESTS FOR PROPOSALS AND INVITATION FOR BIDS**

This includes \"request for offers\" under GWAC, MAC, or MAS contracts.
Refer to GSFC Procurement Circular 01-01.

 \[You may use Form 210-86, \"Solicitation and Contractual Action Review
and Approval Record\" or a customized route sheet. Concurrent reviews
and the use of Solicitation Review Boards (NFS 1815.203-70) are
encouraged.\]

Generally, draft and final solicitations shall have the same review and
approval unless special arrangements are made with the approval
authority. Chief Counsel normally does not review draft solicitations or
sole source solicitations, regardless of dollar value. However, Chief
Counsel review may be appropriate in special cases, such as unusual
contractual arrangements or special selection procedures, or any
solicitation subject to HQ review and approval.

A = Approve \*\
C= Concur\*\
R = Review\*

\*Evidenced by signature or initials Form 210-86, the route sheet or
other documentation, such an E-Mail message.

+---------------------------+-------+-------+------------+-----------+
| RFP's and IFB's           | \     | \$5M  | Over \$50M | Over      |
|                           | $100K | to    | and        | \$50M and |
| (includes MidRange RFO's, | to    | \$50M | delegated  | not       |
| draft solicitations,      | \$5M  |       | to GSFC    | delegated |
| final solicitations and   |       |       |            |           |
| associated substantive    |       |       |            | (see NFS  |
| solicitation amendments)  |       |       |            | 181       |
|                           |       |       |            | 5.203-71) |
|                           |       |       |            |           |
+---------------------------+-------+-------+------------+-----------+
| Contracting Officer       | R     | R     | R          | R         |
+---------------------------+-------+-------+------------+-----------+
| Procurement Manager       | A     | R     | R          | R         |
+---------------------------+-------+-------+------------+-----------+
| AST                       |       | R     | R          | R         |
+---------------------------+-------+-------+------------+-----------+
| Chief Counsel             | R(1)  | R(1)  | R(1)       | R(1)      |
+---------------------------+-------+-------+------------+-----------+
| Procurement Operations    |       | A     | R          | R         |
| Division                  |       |       |            |           |
+---------------------------+-------+-------+------------+-----------+
| Procurement Officer       |       |       | A          | C         |
+---------------------------+-------+-------+------------+-----------+
| Technical Organization    | R(    | R(    | R(2)(3)    | R(2)(3)   |
|                           | 2)(3) | 2)(3) |            |           |
+---------------------------+-------+-------+------------+-----------+
| SEMO                      | R(3)  | R(3)  | R(3)       | R(3)      |
+---------------------------+-------+-------+------------+-----------+
| GSFC Source Selection     | C     | C     | C          | R(4)      |
| Authority                 |       |       |            |           |
+---------------------------+-------+-------+------------+-----------+
| Center Director           |       |       |            | C         |
+---------------------------+-------+-------+------------+-----------+
| AA for Procurement        |       |       |            | A         |
+---------------------------+-------+-------+------------+-----------+

Notes:

1\. Over \$750,000. Chief Counsel review of draft RFP's is optional.
Chief Counsel does not review non-competitive RFP's.\
2. Review levels for solicitations are established between the
Procurement Manager and the Directorate.\
3. Supply and Equipment Management Officer (SEMO) performs off-line
review of RFP's per NFS 1845.102-70(b). Technical organization review
can also be off-line. File must document that these reviews have
occurred.\
4. The Center Director reserves the right to serve as Source Selection
Authority for all delegated acquisitions above the SEB threshold.

*If a Solicitation Review Board (SRB) is held at GSFC, contact the
Acquisition Support Team for solicitations valued over \$50M. For
solicitations below \$50M the contract specialist or Code 210 designee
is responsible for coordinating the SRB and any resulting actions,
resolution of actions and preparing the minutes.*

 

**4. UNDEFINITIZED CONTRACT ACTIONS\--APPROVAL BY CENTER DIRECTOR OR
PROCUREMENT OFFICER**

*Refer to NFS 1843.70 and GSFC Procurement Circular 98-7. Includes
change orders and delivery/task orders. **NFS 1843.70 and GSFC
Procurement Circular 98-7 describe the documentation that must be
provided.***

**Note: The review and approval in \"6. Contracts and Modifications to
Contracts\" is accomplished separately and concurrently and is a
different \"package\".**

Dollar values are estimated definitized value that will result. In the
case of additive/deductive changes, it is the absolute value of the
change, not the net value. Example: Additive of \$900K and deductive of
\$200K should be treated as a \$1100K change for purposes of review and
approval.

+-----------------------------------+----------------+----------------+
|  UNDEFINITIZED CONTRACT ACTIONS   | \$100K or less | Over \$100K    |
|                                   |                |                |
|                                   |                |                |
+-----------------------------------+----------------+----------------+
| Contracting Officer               | R              | R              |
+-----------------------------------+----------------+----------------+
| Procurement Manager               | N/A            | C              |
+-----------------------------------+----------------+----------------+
| Technical Division Chief or       | N/A            | C              |
| Project Mgr.                      |                |                |
+-----------------------------------+----------------+----------------+
| Procurement Officer               | A              | \*Provide      |
|                                   |                | information    |
|                                   |                | copy           |
+-----------------------------------+----------------+----------------+
| Center Director                   | N/A            | A              |
+-----------------------------------+----------------+----------------+

*\*Provide an information copy of the request to the Procurement Officer
before or when the request is sent to the Center Director.*

 

**5. PRENEGOTIATION POSITION MEMORANDUM**

A = Approve Document (signature)\
C = Concur on Document (signature)\
R = Review Document and Initial Route Sheet

 

+------------------+------+-------+-------+--------+----------------+
|                  | \$0  | \     | \$5M  | Over   | Over \$50M and |
|                  | to   | $100K | to    | \$50M  | not delegated  |
| Prenegotiation   | \$   | to    | \$50M | and    |                |
| Position         | 100K | \$5M  |       | del    |                |
| Memorandum       |      |       |       | egated |                |
|                  |      |       |       | to     |                |
|                  |      |       |       | GSFC   |                |
+------------------+------+-------+-------+--------+----------------+
| Contracting      | A    | R     | R     | R      | R              |
| Officer          |      |       |       |        |                |
+------------------+------+-------+-------+--------+----------------+
| Procurement      |      | A     | R     | R      | R              |
| Manager          |      |       |       |        |                |
+------------------+------+-------+-------+--------+----------------+
| Technical        | C(1) | C(1)  | C(1)  | C(1)   | C(1)           |
| Organization     |      |       |       |        |                |
+------------------+------+-------+-------+--------+----------------+
| AST              |      |       |       | R      | R              |
+------------------+------+-------+-------+--------+----------------+
| Procurement      |      |       | A     | C      | R              |
| Operations       |      |       |       |        |                |
| Division         |      |       |       |        |                |
+------------------+------+-------+-------+--------+----------------+
| Procurement      |      |       |       | A      | C              |
| Officer          |      |       |       |        |                |
+------------------+------+-------+-------+--------+----------------+
| Associate        |      |       |       |        | A              |
| Administrator    |      |       |       |        |                |
| for Procurement  |      |       |       |        |                |
| (thru Code HS)   |      |       |       |        |                |
+------------------+------+-------+-------+--------+----------------+

Note:

1.  Concurrence levels for prenegotiation memorandum's are established
    between the Procurement Manager and the Directorate.

2.  Approval authority to waive a PPM and prepare a "stand-alone" PNM is
    the same as that specified above for a PPM\>

**6. CONTRACTS AND MODIFICATIONS TO CONTRACTS**

Note: Includes change order issuance and definitization. **For
undefinitized contract actions (UCA\'s), also see (4) of this
Circular.**

A = Approve\
R = Review

Use Form 210-86, \"Solicitation and Contractual Action Review and
Approval Record.\"

Review and approval not required for contracts resulting from sealed
bidding. Contracts resulting from competitive proposals require the
below review but:

If the initially reviewed solicitation \"model\" contract has not been
substantively changed as a result of the competitive process, review and
approval (for contracts up to \$50M) may be waived, in whole or in part,
upon request to the approving authority and the Office of Chief Counsel.

ALWAYS ALLOW TIME FOR AND COMPLY WITH NFS 1805.303-70 AND -71 (\"Press
Release\" and Administrator's Notice of Significant Contract Actions,
respectively)

 

+--------------------------+---------+-----------+---------+---------+
|                          | \$100K  | \$5M to   | Over    | Over    |
|                          | to \$5M | \$50M     | \$50M   | \$50M   |
| CONTRACTS AND            |         |           | and     | and not |
| MODIFICATIONS (includes  |         |           | de      | de      |
| letter contracts)        |         |           | legated | legated |
|                          |         |           | to GSFC | (4)     |
+--------------------------+---------+-----------+---------+---------+
| Contracting Officer      | R       | R         | R       | R       |
+--------------------------+---------+-----------+---------+---------+
| Procurement Manager      | A       | R         | R       | R       |
+--------------------------+---------+-----------+---------+---------+
| AST                      |         | R         | R       | R       |
+--------------------------+---------+-----------+---------+---------+
| Chief Counsel (1)        | R(1)    | R         | R       | R       |
+--------------------------+---------+-----------+---------+---------+
| Cognizant Associate      |         | A         | R       | R       |
| Chief Procurement        |         |           |         |         |
| Operations Division      |         |           |         |         |
+--------------------------+---------+-----------+---------+---------+
| Procurement Officer      |         |           | A       | R       |
+--------------------------+---------+-----------+---------+---------+
| Assistant Administrator  |         |           |         | A       |
| for Procurement          |         |           |         |         |
+--------------------------+---------+-----------+---------+---------+

Notes:

1\. Chief Counsel reviews actions over \$750K and modifications valued
in excess of \$750K Legal review is not required for funding
modifications and modifications which exercise hard options, provided
the terms of the option are not changed).\
2. For modifications which exercise options and do not change the terms
and conditions of the option(s), the Procurement Manager approves
regardless of dollar value.\
3. For Change Order Modifications which will be definitized at a later
date, see \"4. Undefinitzed Contract Actions\" of this Circular\" for
obtaining the approval of the Center Director or the Procurement Officer
as required by NFS 1843.70. The reviews and approvals should be
concurrently conducted. Refer also to GSFC Procurement Circular 98-7.\
4. This column not applicable to the issuance change orders or the
definitization of change orders.

5.All foreign acqusitions over \$100K must be reviewed by the AST.

 

 7. GRANTS AND COOPERATIVE AGREEMENTS (reserved)

 

**8. ORDERS UNDER GWAC's, MAC\'s, Etc**

 

Refer to GSFC Procurement Circular 01-01, \"GWAC\'s, MAC\'s,
Etc.\--Conditions for Use\" for other procedures.

100K to \$5M\--CO, Procurement Manager (Approve) and if over \$750K,
Legal review

\*\$5M and over\--same as above but with AST review and Code 210
approval

\*Exception\-- for orders under NASA CCI contracts, there is no AST or
Code 210 review, regardless of value.

**9. LIST OF OTHER APPROVALS AND DELEGATED AUTHORITY**

\(a\) PROCUREMENT MANAGER APPROVALS

Performance Based Payments (NFS 1832.1006)

Provisional increases to Estimated Cost: The PM approves up to \$25M and
the Procurement Operations Division approves over \$25M. When
determining the appropriate approval level the sum of all outstanding
provisional increases must be considered.

\"Planning PR\" (solicitation release)---NFS 1804.7301(c)

\(b\) PROCUREMENT OFFICER APPROVALS\
(Also see listing of Approvals Delegated to the Procurement Officer by
the Center Director)

Advance Payments (some)---NFS 1832.402

Award Fee Incentives (Use of)---NFS 1816.405-270(a)

Award Fee Periods (less than 6 months)---NFS 1816.405-272(a)

Base Fee (use of)---NFS 1816.405-271(a)

Cancellation of Bids After Opening (if deciding to proceed by
negotiation)---NFS 1814.404-1(e)(1)

Copy Right License (different scope)---NFS 1827.404(f)(2)(i)

Draft RFP (waiver of)---NFS 1815.201(c)(6)(E)

Evaluators (exceeding limit)---NFS 1815.370(d)(6)

Facilities D & F---NFS 1845.302-1(a)(4)(A)

Incremental Funding (fixed price, certain conditions)---NFS
1832.702-70(d)

Insurance ((group insurance)---NFS 1828.307-1

Insurance (property damage liability)---NFS 1828.307-2

Insurance Clause (52.228-7)(waiver of use---NFS 1828.311-1

International Agreement (No JOFOC)---NFS 1806.302-470

Letter Contracts (certain)---NFS 1816.603-370(c)

Mistakes After Award (sealed bidding, determination)---NFS 1814.407-4

NASA Research Announcements (concurrence by Proc. Officer, approval by
Center Director---NFS 18-35.016- 70(b)(1)

Options (decision not to evaluate)---NFS 1817.206(b)(i)

Options (quantities greater than 50%)---NFS 1817.203(g)(2)

Page Limitations (RFP, wavier of)---NFS 1815.204-70(a) and (b)

Pension Portability---NFS 1837.170(a)(2)

Performance Incentives (use of under \$25M)---NFS 1816.402-270(a)

\"Planning PR\" (solicitation release)---NFS 1804.7301(c)---Delegated to
Procurement Managers

Post-Award Planning Conference (waiver of)---NFS 1842.503(2)

Pre-Award Survey Requests---NFS 1809.106-1(iii)

Pre-contract Cost---NFS 1831.205-32

Proposal Information (disclosure outside the Govt)---NFS
1815.207-70(b)(1)

Ratifications---NFS 1.602-3(b)(3)\
Stop Work Orders\--GSFC policy

Terminations\--GSFC policy (\$100K and above) and must go through the
GSFC Termination Contracting Officer (currently Linda Kelley

\(c\) APPROVALS DELEGATED TO THE PROCUREMENT OFFICER BY THE CENTER
DIRECTOR\
(In the FAR, the term \"Head of Contracting Activity\" means the Center
Director. These delegations are by memo dated 3/11/99)

FAR 1.602-3(b)(2) Ratifications

FAR 3.104-6(b) & (c)(2) Procurement Integrity, Disqualify

FAR 3.104-10 (a)(2), (a)(3), (b) thru (g) and NFS 1803.104-10 (b), (f)

Procurement Integrity, Violations

NFS 1805.402 Exceptions, Publicizing Contract Actions

FAR 16.206-3(d) Use of fixed-ceiling price contracts with retroactive
price redetermination

FAR 16.603-2(c) Letter contract, price or fee determination

FAR 19.502-3(a)(5) Partial set-asides, exceptions

FAR 19.505(b)(c) Reject SBA recommendations

FAR 22.805(a)(7) Award w/o Preaward Clearance

FAR 25.102(4)(b)(2) Nonavailability determination - Buy American Act

FAR 25.202(a)(2) Buy American Act - Construction Materials

FAR 27.404(h) Basic Rights in Data Clause

FAR 28.105 Use other types of bonds

FAR 32.202-1(d) Unusual contract financing

FAR 32.501-2(a)(3) Unusual progress payments

FAR 36.201(4) Establish procedures to evaluate contractor performance on
construction contracts

FAR 36.208 Concurrent use of FP and other type contracts at same
construction site

FAR 36.213.2(a) Waive presolicitation notices

FAR 36.301(3)(vi) Two-phased design build selection procedures
(additional criteria)

FAR 36.604(5) Establish procedures for performance evaluation

FAR 36.609-1(c)(1) Exception to Design within Funding Limitations clause

FAR 41.202(c)(2) Determination that written Utility contract cannot be
obtained

FAR 41.204(c)(ii) Exceptions to areawide contract

FAR 42.202(c)(2) Delegate additional contract administration functions

FAR 52.210.S-25 Price/Fee definitization (Letter contract)

FAR 52.222-16 Approval of Wage Rates

FAR 52.227-13 Patent Rights - Request for Determination of greater
rights (requires review by (Patent Counsel)

FAR 52.227-14 Markings not authorized (Requires review by Patent
Counsel)

\(d\) APPROVALS DELEGATED TO THE DEPUTY CENTER DIRECTOR BY THE CENTER
DIRECTOR (Memo dated 3/11/99)

FAR 33.102(b)(3)(ii) Review of denial of contractor request to review
agency records on protests

FAR 48.201 Value engineering - collateral savings computation not cost-
effective

FAR 48.202 Review final decision for reimbursement of Value Engineering
costs.

\(e\) SOURCE SELECTION AUTHORITY FOR ARCHITECT-ENGINEER CONTRACTS

NFS 1836.602-5 The Source Selection Authority for architect-engineer
contracts is the Director, Management Operations Directorate.

 

**GSFC Procurement Circular 98-2**

**Enclosure A**

Note: The GMI (Enclosure A) must be read together with Office of Chief
Counsel memo's dated 10/6/95 and 4/14/95 which are provided as
Enclosures B and C and which make significant changes to the Legal
review requirements in the GMI. The text contains some obsolete
references and terminology. Updating and revision by the Office of Chief
Counsel is pending. A new and consolidated GMI will result.

**Goddard Space Flight Center Management Instruction (GMI) 5101.1C,
4/1/84**

**Title: Requirements for Legal Review of Procurement Matters**

**1. Purpose**

This Instruction (GMI) establishes the policy and procedures for
providing legal review of procurement matters and is an implementation
of NASA Management Instruction (NMI) 5101.1B, dated October 26, 1982.

**2. Policy**

The procurement function, by its nature, involves the application of
legal concepts. Therefore, legal counsel will work closely with
procurement personnel in every phase of procurement activities. It is
particularly desirable that legal problems be identified and resolved at
an early stage.

**3. Responsibilities**

The Office of Chief Counsel will:

a\. Advise in the preparation and drafting of contracts, grants, and
similar instruments, including statements of work and specifications. In
this connection, initial drafts of contracts or other documents will be
prepared by the appropriate negotiator and reviewed by senior or
supervisory procurement personnel.

b\. Participate in the negotiation of major procurements and other
procurements having novel or unique aspects. Requests for such
participation shall be made as early as practicable.

c\. Advise in the interpretation and administration of contracts, grants
and other agreements.

**4. Procurement Matters Requiring Legal Review**

a\. In scheduling and processing procurement actions, sufficient time
will be allotted to enable a thorough and meaningful review by the
Office of Chief Counsel

b\. Procurement personnel will obtain from the Office of Chief Counsel a
legal review of the procurement matters set forth below. In the case of
contractual documents, this review will be conducted prior to the
execution by either party. All required submissions to the Office of
Procurement or the Office of General Counsel, NASA Headquarters, will
include the comments or concurrences of the Office of Chief Counsel.\
     (1) Proposed local procurement policies, procedures, instructions,
and regulations; delegations of authority; contract forms and clauses;
proposed deviations from established procurement policies, instructions,
regulations, prescribed contract forms and clauses.\
     (2) Proposed actions \[not covered in (1) above\] in accordance
with the following specific guidelines:

-   \(a\) Competitive solicitations \[Request for Proposals (RFP's) and
    (IFB's)\] having a total potential value, including hard and soft
    options, of over \$100,000.

-   \(b\) Negotiated contracts and contract modifications (exclusive of
    incremental funding transactions) having a total potential value,
    including hard and soft options, of over \$100,000.

-   \(c\) Determinations and Findings supporting actions specified in
    paragraphs (1) and (2) above.

-   \(d\) Procurement Plans exceeding \$1,000,000.

-   \(e\) Justifications for onsite performance (GMI 5104.7), consulting
    services (NMI 5104.5), or experts and consultants NASA Federal
    Acquisition Regulation (FAR) Supplement 1837.200. \[These references
    are obsolete\]

-   \(f\) Justifications for Noncompetitive Procurements and
    Justifications for Acceptance of Unsolicited Proposals exceeding
    \$10,000, and synopsis therefore (Public Law 98-92).

-   \(g\) Novation Agreements

-   \(h\) Assignments of Claims

-   \(i\) Leases

-   \(j\) Selection Statements

-   \(k\) Intra-agency and Interagency Agreements, orders and fund
    transfers other than those placed in accordance with FAR 17.505.

-   \(l\) Letter Contracts

     (3) In consultation with the Office of Patent Counsel; procurement
patent, copyright, trade secret, and technical data problems.\
     (4) All matters relating to protests, disputes, rejection of bids
or mistakes in bids, termination, or other claims or requests for
relief. \
     (5) Proposed submissions to the Congress, Congressional Committees,
individual Senators and Congressmen, the Comptroller General, the
Justice Department, Federal, State or local agencies and judicial
tribunals, the NASA Board of Contract Appeals, the NASA Contract
Adjustment Board, or the NASA Settlement Review Board.\
     (6) Correspondence and other communications with contractors which
interpret contractual provisions, commit the Government, otherwise have
legal implications.

Procurement personnel are encouraged to consult with legal counsel on
any procurement action not addressed above when, in their opinion,
advice is warranted.

c\. Counsel will be assigned to each Source Evaluation Board (SEB) and
will participate, to the extent practicable, in its proceedings.

**5. Cancellation**

GMI 5101.1B, same subject, dated May 18, 1981.

Noel Hinners\
Director

**GSFC Procurement Circular 98-2**

**Enclosure B**

 

To: 200/Associate Director for Acquisition         10/6/95\
\
From: 140/Chief Counsel\
\
Subject: Revised Legal Review Levels

In accordance with the General Counsel's recent authorization that
Center Chief Counsels may revise review levels for mid-range
procurements, subject only to post approval instead of normal
pre-approval, and, as we have discussed, I am hereby making the
following revisions which will be reflected in a revised GMI 5101. At
your request, I agree to revisit with you review levels once we gain
more experience with mid-range procurements.

1\. This Office has reviewed and provided comments on any competitive
solicitation and any contract action (including initial contract award
and any subsequent contract modification), prior to execution, whose
total value, including all options, exceeded \$100,000. That amount is
hereby increased to \$750,000 for any such action, whether or not a
mid-range procurement action.

2\. This Office has reviewed and provided comments on JOFOC's and
synopses, prior to synopsis, for any procurement whose total value,
including all options, exceeded \$25,000. That amount is hereby changed
as follows:

 

-   This Office shall review and provide comments on any JOFOC which is
    not synopsized prior to execution, for any procurement whose total
    value, including all options, exceeds \$250,000. This Office shall
    review any procurement, prior to synopsis, whose total value,
    including all options, exceeds \$750,000.

>  

3\. When procedures for conducting discussions are followed, the Office
shall review and provide comments on written and/or oral questions to be
submitted to offerors in the competitive range, for any procurement
whose total value, including all options, exceeds \$750,000. When FAR
procedures for conducting discussions are followed, [i.e]{.underline}.,
all weaknesses are revealed to offerors, this Office shall not be
required to review written and oral questions at the time discussions
are conducted.

4\. This Office shall review and provide comments on any competitive
range determination and/or final selection which eliminates one or more
offerors from further consideration, prior to informing the offerors,
for any procurement whose total value, including all options, exceeds
\$750,000.

5\. While certain procurement actions may not be subject to review and
comment by this Office, procurement personnel shall nonetheless apply
legal comments on the same or similar issues contained in such actions
which were addressed by this Office in reviewing other procurements.

These changes are effective upon your concurrence therewith as indicated
below. I have discussed these changes with the Associate General Counsel
(Contracts) who concurs therein.

  Lawrence F. Watson

 

Concurrence: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
[10/6/95]{.underline}\
                     Michael J. Ladomirak            Date\
                     Associate Director for Acquisition

 

 

**GSFC Procurement Circular 98-2**

**Enclosure C**

  ----------- -----------------------------------------------------------
  To:         200/Associate Director for Acquisition 4/14/95\
              240/ Chief, Institutional Procurement Division\
              260/Chief, Procurement Support Division\
              280/Chief, Program Support Division

  From:       140/Chief Counsel

  Subject:    Interim Waiver of Certain Legal Reviews
  ----------- -----------------------------------------------------------

As you know, legal review requirements are established under the
authority of NMI 5101.1 and GMI 5101.1. Any revision to the GMI must be
approved by the General Counsel pursuant to Section 7 of the NMI.

We have identified several areas for revision. I have not yet drafted
the new GMI for approval by the General Counsel. However, in my opinion,
there are several types of actions which needlessly consume attorney
time for review. At a time when remaining work load has created too
great a burden on the Office, I have decided to unofficially waive
certain reviews as described below. However, you should be aware that at
any time it is determined by the General Counsel that legal review
should occur with regard to these actions, I will have to rescind this
informal waiver.

Therefore, the following actions need not be submitted for legal review
until such time as I notify you otherwise:

-   Modifications which only adjust the contract to reflect an award fee
    determination by the fee determination official.

-   Modifications which only exercise an existing option, and which do
    not adjust any term of the existing option.

-   Assignments of Claims to Financial Institutions provided that all
    requirements of FAR 32.805 are met. \[That provision provides a
    check list which should be followed in every case.\]

-   Modifications which only provide provisional funding adjustments,
    provided that the authority cited for such modifications where the
    contract was not fully funded prior to the provisional funding
    action is the Estimated Cost clause and the Limitation of Funds
    clause. If the contract was fully funded prior to the provisional
    funding action, legal review is not required, provided that the
    authority cited is the Estimated Cost clause and the estimated cost
    clause of the contract is also revised to the extent necessary so
    that the total funding for costs, including provisional funding,
    does not exceed the estimated cost of the contract.

>  

Modifications which effect one or more of the preceding, but also effect
other actions requiring review, such as equitable adjustment for changes
whose amount exceeds \$100,000, should be submitted for review in
accordance with the GMI.

I hope to have a draft GMI for the General Counsel's review soon which
would effect these and other revisions to our review levels.

Lawrence F. Watson

 

### DIVISION STAFF RESPONSIBILITIES 

##  LAST UPDATED 7/22/03

##  <http://gsfc-artemis.gsfc.nasa.gov/210/Division_Staff_Matrix.htm> 

## 

+---------+-----------+-----------+-----------+-----------+----------+
| *       | **Pre-a   | **P       | **P       | **Human   | **S      |
| *Policy | ward/Comp | ost-award | ost-Award | Capital   | ystems - |
| -\      | etition - | /Contract | /Quality, | Deve      | TBD**    |
| Kent**  | TBD**     | Adminis   | Commun    | lopment - |          |
|         |           | tration - | ication - | Karen**   |          |
| **6     | *         | Billie**  | Liz**     |           |          |
| -2812** | *6-9708** |           |           | *         |          |
|         |           | *         | *         | *6-0034** |          |
|         |           | *6-9919** | *6-6336** |           |          |
+---------+-----------+-----------+-----------+-----------+----------+
| Educ    | Education | Education | Education | Education | Ed       |
| ation/O | /Outreach | /Outreach | /Outreach | /Outreach | ucation/ |
| utreach |           |           | (e.g.,    |           | Outreach |
| (e.g.,  |           |           | 210       |           |          |
| "Ask    |           |           | Website)  |           |          |
| the     |           |           |           |           |          |
| Prof    |           |           |           |           |          |
| essor") |           |           |           |           |          |
+---------+-----------+-----------+-----------+-----------+----------+
| Regu    | S         | Review    | Co        | Human     | IFM      |
| lations | implified | IFB's,    | mpetitive | Capital   | Process, |
|         | Acq       | RFP's,    | Sourcing  | Pl        | Impleme  |
|         | uisition, | Contracts |           | anning/De | ntation, |
|         | M         |           |           | velopment | and      |
|         | id-Range, |           |           |           | Coor     |
|         | Co        |           |           |           | dination |
|         | mmercial, |           |           |           |          |
|         | Integrat  |           |           |           |          |
|         | ed/Formal |           |           |           |          |
|         | SEB       |           |           |           |          |
+---------+-----------+-----------+-----------+-----------+----------+
| Pro     | SEB       | Contract  | FAIR      | F         | IFM      |
| cedures | p         | Admin     |           | unctional | Working  |
|         | rocedures | istration |           | Training  | Group    |
|         | and       | Issues    |           | Policy    |          |
|         | facility  |           |           |           |          |
|         | m         |           |           |           |          |
|         | anagement |           |           |           |          |
+---------+-----------+-----------+-----------+-----------+----------+
| Local   | IFB & RFP | Pre-ne    | Code H    | CO        | e-       |
| Policy  | review    | gotiation | Pr        | Warrants  | Business |
|         | for major | Plan      | ocurement |           |          |
|         | com       | Review    | Survey    |           |          |
|         | petitions |           | POC       |           |          |
+---------+-----------+-----------+-----------+-----------+----------+
| HQ      | ASM       | Pe        | Support   | Code H    | IT       |
| Policy  | pres      | rformance | to Center | Awards    | Security |
| &       | entations | Evaluat   | Ombudsman |           | Training |
| Impleme | and       | ion/Award |           |           |          |
| ntation | minutes   | Term      |           |           |          |
|         | and       | Plans     |           |           |          |
|         | Ac        |           |           |           |          |
|         | quisition |           |           |           |          |
|         | Plan      |           |           |           |          |
|         | reviews   |           |           |           |          |
+---------+-----------+-----------+-----------+-----------+----------+
| ISO     | JOFOC     | Disputes  | IG/GAO    | Director  | Annual   |
| Policy  | 's/Single |           | Audit     | ate-level | Pro      |
|         | Propos    |           | Analysis/ | Human     | curement |
|         | al/Market |           | Reporting | Capital   | Report   |
|         | Research  |           |           | Pl        | Coor     |
|         |           |           |           | anning/De | dination |
|         |           |           |           | velopment |          |
+---------+-----------+-----------+-----------+-----------+----------+
| New     | RFP       | Trend     | Self-A    | Di        | Master   |
| Tec     | P         | In        | ssessment | rectorate | Buy      |
| hnology | rice/Cost | formation | Team Lead | Lead for  |          |
|         | P         |           |           | Code 200  |          |
|         | rovisions |           |           | Creative  |          |
|         |           |           |           | Learning  |          |
|         |           |           |           | Group     |          |
+---------+-----------+-----------+-----------+-----------+----------+
| Gov     | Support   | COTR      | ISO NCRs  | Di        | Metrics/ |
| ernment | to        | Training  |           | rectorate | Pro      |
| P       | Co        |           |           | Repre     | curement |
| roperty | mpetition |           |           | sentative | Data     |
|         | Advocate  |           |           | for GSFC  | Quality  |
|         |           |           |           | Education |          |
|         |           |           |           | Council   |          |
+---------+-----------+-----------+-----------+-----------+----------+
| Code H  | Co        | COTR      | Value     | Di        | AMS      |
| Liason  | mpetition | Database  | En        | rectorate |          |
|         | Data      |           | gineering | Lead for  |          |
|         | Analysis/ |           | Reporting | Code 200  |          |
|         | Reporting |           |           | Career    |          |
|         |           |           |           | De        |          |
|         |           |           |           | velopment |          |
|         |           |           |           | Working   |          |
|         |           |           |           | Group     |          |
+---------+-----------+-----------+-----------+-----------+----------+
| POC for | Past      | POC for   | F         | Di        | Da       |
| D       | Pe        | Training  | loorcheck | rectorate | ta/Trend |
| ivision | rformance | I         | Reporting | Lead for  | Analysis |
| A       | Records   | nitiative |           | Code 200  |          |
| pproved |           | Committee |           | Su        |          |
| PIP     |           |           |           | pervisory |          |
| List    |           |           |           | Training  |          |
+---------+-----------+-----------+-----------+-----------+----------+
| POC for | Performa  | UCA/Other | POC for   | Di        | A        |
| Policy  | nce-Based | Actions   | SPAT      | rectorate | utomated |
| Staff   | Co        | Reporting |           | Repre     | Tools    |
| M       | ntracting |           |           | sentative |          |
| eetings |           |           |           | for GSFC  |          |
|         |           |           |           | ADR       |          |
|         |           |           |           | Working   |          |
|         |           |           |           | Group     |          |
+---------+-----------+-----------+-----------+-----------+----------+
| POC for | Bid Room  | File      | POC for   | Di        |          |
| Topic   |           | Docu      | CAWG      | rectorate |          |
| Staff   |           | mentation |           | Lead for  |          |
| M       |           | Review    |           | Code 200  |          |
| eetings |           | (Lead)    |           | Culture   |          |
|         |           |           |           | Survey    |          |
|         |           |           |           | Results   |          |
|         |           |           |           | Working   |          |
|         |           |           |           | Group     |          |
+---------+-----------+-----------+-----------+-----------+----------+
| Earned  | De        | Center    | IFM       | Di        |          |
| Value   | briefings | Liais     | Contract  | rectorate |          |
| Man     |           | on---SSC, | Admin     | Repre     |          |
| agement |           | LaRC      | istration | sentative |          |
|         |           |           | Module    | for the   |          |
|         |           |           |           | Financial |          |
|         |           |           |           | and       |          |
|         |           |           |           | Resources |          |
|         |           |           |           | Training  |          |
|         |           |           |           | Committee |          |
+---------+-----------+-----------+-----------+-----------+----------+
| RBAM    | Protests  |           | File      |           |          |
|         |           |           | Docu      |           |          |
|         |           |           | mentation |           |          |
|         |           |           | Review    |           |          |
|         |           |           | (back-up) |           |          |
+---------+-----------+-----------+-----------+-----------+----------+
| File    | Center    |           | Center    |           |          |
| Docume  | Liaiso    |           | Liais     |           |          |
| ntation | n---MSFC, |           | on---JSC, |           |          |
| Review  | ARC, JPL  |           | KSC       |           |          |
| (b      |           |           |           |           |          |
| ack-up) |           |           |           |           |          |
+---------+-----------+-----------+-----------+-----------+----------+
| Center  |           |           |           |           |          |
| L       |           |           |           |           |          |
| iaison- |           |           |           |           |          |
| --DFRC, |           |           |           |           |          |
| GRC     |           |           |           |           |          |
+---------+-----------+-----------+-----------+-----------+----------+

CONTRACTING OFFICER'S WARRANT PROCESS

###  {#section-17 .unnumbered}

MIDRANGE

NASA's streamline acquisition process for "middle range" procurements --
those greater than the simplified acquisition threshold and not more
than \$2,000,000 in basic value (not more than \$10,000,000 with
options) and for commercial items not more than \$25,000,000, including
options. (NFS Part 1871)

Regulations for MidRange procurements are located in NASA FAR
Supplement, Part 1871.

Website Reference:
http://www.hq.nasa.gov/office/procurement/regs/nfstoc.htm

### PPC matrix and description ([***http://gsfc-artemis.gsfc.nasa.gov/210/PPCMatrix.doc***](http://gsfc-artemis.gsfc.nasa.gov/210/PPCMatrix.doc))

![](media/image4.png){width="5.124305555555556in"
height="7.709722222222222in"}

###  TPA matrix and description ([***http://gsfc-artemis.gsfc.nasa.gov/210/tpatable.htm***](http://gsfc-artemis.gsfc.nasa.gov/210/tpatable.htm))

Type of Procurement Action (TPA) Table

  -------- ------------------------------ -------------- ---------- ------------ ----------- --------- --------- ----------- ----------
  **TPA\   **Description**                **Standard                                                                         
  Code**                                  Days to                                                                            
                                          Complete                                                                           
                                          Milestones**                                                                       

                                          **Compl of\    **Draft\   **Solicit\   **Offers\   **Eval\   **Neg/\   **Award**   **Total\
                                          Proc Pkg**     RFP**      Offers**     Rec\'d**    Comp**    Disc**                Days**

  01       Commercial - Competitive       14             0          7            30          20        12        7           90 
           \>\$100K- \$5M                                                                                                    

  02       Commercial - Non Comp          22             0          7            30          20        12        7           98
           \>\$100K - \$5M                                                                                                   

  03       Commercial - Competitive       21             0          28           30          28        21        7           135
           \>\$5M - \$25M                                                                                                    

  04       Commercial - Non Comp \>\$5M - 22             0          30           30          60        21        7           170
           \$25M                                                                                                             

  05       Commercial - Comp \>\$25M      28             30         45           30          30        21        21          205

  06       Commercial - Non Comp \>\$25M  30             30         45           30          60        21        21          237

  07       Non-Commercial - Comp          21             0          21           30          45        18        15          150
           \>\$100K - \$10M                                                                                                  

  08       Non-Commercial - Non Comp      31             0          21           30          45        18        15          160
           \>\$100K - \$10M                                                                                                  

  09       Non-Commercial - Comp          45             45         45           45          60        20        20          280
           \>\$10M - \$50M                                                                                                   

  10       Non-Commercial - Non Comp      45             45         50           45          70        20        20          295
           \>\$10M - \$50M                                                                                                   

  11       Non-Commercial - Comp \>\$50M  45             45         60           60          70        20        25          325

  12       Non-Commercial - Non Comp      60             45         60           60          70        20        25          340
           \>\$50M                                                                                                           

  13       Sealed Bid                     5              0          40           30          0         0         15          90

  14       BAA - HQ Issued                0              0          0            13          30        10        7           60

  15       BAA - Center Issued \<\$1M     0              0          30           30          35        15        10          120

  16       BAA - Center Issued \$1M -     0              0          45           45          45        15        15          165
           \$10M                                                                                                             

  17       BAA - Center Issued \>\$10M    0              0          60           45          60        30        15          210

  18       Mod - Change Order &           0              0          30           60          60        30        30          210
           Definitization                                                                                                    

  19       Mod - Supplemental Agreement   10             0          10           60          50        30        20          180

  20       Mod - Administrative           1              0          0            0           0         0         14          15

  21       Mod - Claim/Overrun \<\$1M     0              0          0            0           50        25        15          90

  22       Mod - Claim/Overrun \>\$1M     0              0          0            0           75        90        15          180

  23       Grant/Cooperative Agreement    0              0          0            1           15        0         44          60
           (Not BAA)                                                                                                         

  24       Simplified Acquisitions, Incl. 2              0          0            0           0         0         25          27
           GSA                                                                                                               
  -------- ------------------------------ -------------- ---------- ------------ ----------- --------- --------- ----------- ----------

### Career Development Resources

Website for the Employment Development Guide:

# [**http://ohr.gsfc.nasa.gov/DevGuide/Home.htm**](http://ohr.gsfc.nasa.gov/DevGuide/Home.htm)

Mentor/Protégé Program

Mentoring can play a key role in developing one\'s career. Generally
speaking, a mentor is someone of substantial experience, talent or
professional standing who nurtures the career of a protégé (e. g.,
apprentice, intern or understudy). It is a wide-spread practice in many
organizations and professions, and usually occurs informally. The best
mentors combine technical competence, experience, the ability to
communicate, and most importantly the ability to listen.

PIP <http://ohr.gsfc.nasa.gov/DevGuide/DevPrograms/pip/about.htm>

The Professional Intern Program (PIP) is a developmental program for
entry-level scientists, engineers, and administrative professionals
designed to acquaint them with NASA and GSFC missions and operations,
integrate them into the workforce as quickly as possible, and prepare
them for more complex and responsible duties that they can perform with
increasing independence. PIP has two levels of participation and a
maximum 36-month participation period. Required program activities
include an Individual Development Plan (IDP) prepared for each intern by
the supervisor, of a mentor relationship with an experienced staff
member, various orientation activities formal and on-the-job training,
and completion of a PIP project, which the intern describes in a written
report and oral presentations given in Levels I and II to a panel of
evaluators.

The Learning Center

**The Learning Center** (LC) is open Monday through Friday from 8:00
a.m. to 5:00 p.m. It is located in the basement of Building 1, Room B1.
The LC is a training resource available to Goddard Space Flight Center
civil servant and contractor employees at no cost. This facility
provides high quality on-site training for employees seeking new skills,
information and abilities in a timely manner. LC offers students the
opportunity to take over 350 courses at their own pace and when their
schedule permits. Courses are available in Engineering, Science,
Computers, Mathematics, Supervision & Management, Organizational
Development, Communications, Foreign Languages, Health & Safety and
Career & Personal Development. Courses are delivered using

interactive CD-ROM, video disk, computer-based video and audio training
materials.

Undergraduate Study Education (USE) Program

This undergraduate program is for clericals, technicians and wage grade
employees who have demonstrated the ability to assume greater
responsibility. It allows a limited number of permanent employees, with
supervisory approval, to attend job and mission related college courses
during duty hours for up to 15 hours each week with pay. Although it
does not promise promotion or entry into a new career field, it does
provide the opportunity for employees to further develop their skills
and expand their career prospects.

Undergraduate Professional Study (UPS)Program

This program provides professional administrative employees (NASA
Classification Code 600) the opportunity to continue their undergraduate
education through a Center-wide program. It allows a

limited number of permanent employees, with supervisory approval, to
attend job and mission related college courses during duty hours for up
to 15 hours each week with pay.

Part Time Graduate Study Program

This graduate program is for all employees to pursue advanced academic
study relevant to GSFC's needs to enhance their ability to make
significant contributions to the Center. It allows a limited number of
permanent employees up to 16 hours off from work with supervisory
approval, to attend job-related and mission-related graduate courses
during duty hours. To justify the expenditure of labor and tuition
related costs, supervisors and managers must identify the long range
benefit(s) to their organization and endorse the proposed plan of study
as appropriate for this purpose. Although it does not promise promotion
or entry into a new career field, it does provide the opportunity for
employees to further develop and expand their career prospects.

210 Training Initiative Committee

<http://gsfc-artemis.gsfc.nasa.gov/210/training/home.html>

The 210 Training Initiative Committee is charged with identifying
various methods of \"training\" as tools to improve processes within the
Procurement Operations Division (POD). The Committee is made up of
individuals from each Branch of the POD. The Committee\'s objective is
to do the following:

-   Assess the needs of the 210 Community.

-   Investigate the most appropriate/relevant/feasible training method
    to disseminate information to the 210 community.

-   **Identify and provide the necessary resources to
    deliver/implement/execute the exchange of information.**

NCMA

# 

# National Contract Management Association (NCMA) -- Free State Chapter

[www.freestate.org](http://www.freestate.org/)
[www.ncmahq.org](http://www.ncmahq.org/)

-   NCMA, is a professional organization that provides you with
    practical, proven survival techniques and industry information to
    help you stay current. Established in 1959, it fosters the
    professional growth and educational advancement of its members.
    NCMA\'s vision is to be the preeminent source of professional
    development for contract managers.

-   Free State Chapter Monthly Luncheons are held monthly, September
    through June.

NASA PROCUREMENT CAREER DEVELOPMENT TRAINING POLICY

The NASA Procurement Career Development Training Policy is issued
\"...under the authority of Office of Federal Procurement Policy (OFPP)
Letter 97-01, dated September 25, 1997, entitled, \"Policy Letter on
Procurement System Education, Training and Experience Requirements for
Acquisition Personnel.\" This handbook prescribes procedures for a NASA
career development program for procurement personnel, consistent with
the general policies and authorities stated in the Policy Letter.\"

The policy \"...applies to all procurement workforce personnel who are
in or desire to be in the contracting (including construction) and
purchasing (including procurement technician) acquisition career field.
Additional career fields may be added

if determined to be applicable by the Associate Administrator for
Procurement.\"

The objective of the training program is to \"...procurement
professionals a standardized, consistent, and high quality training
program to prepare them to meet the career changes and challenges
ahead...\" however, \"...we also want to stress that being a true

procurement professional does not merely mean knowing all the rules and
how to play the game.\"

\"Procurement professionals must also develop good business management
and judgment skills, learn how to deal with dilemmas encountered in
acquisition programs, and develop skills required to work effectively
with other acquisition professionals and with contractors. It is
strongly recommended that in addition to the procurement specific
related training courses, individuals participate in a professional
development program as well. Our Headquarters and Center training
offices provide a wide variety of professional developmental training
classes that would be of great benefit to employees regardless of their
individual career field.\"

Copies of the policy may be obtained from the NASA Procurement Library,
under the Career Development subheading at the following website:

http://ec.msfc.nasa.gov/hq/library/library.html

*Taken from the NASA Procurement Career Development Policy Forward*

*Dated 03/14/98*

*Deidre A. Lee*

######## Associate Administrator 

*for Procurement*

[NASA certification requirements:]{.underline}

Level I (GS-5 to GS-7)

CON101 Contracting Fundamentals

CON104 Contract Pricing

Level II (GS-9 to GS-12)

CON210 Contract Law

CON202 Intermediate Contracting

CON204 Intermediate Contract Pricing

Level III (GS-13 and above)

CON301 Executive Contracting

**If you have any questions with regard to the NASA Procurement Career
Development Policy, please contact Karen Weaver/Code 210 at extension
6-0034.**

QUALITY MANAGEMENT SYSTEM (QMS)

**What is the Goddard Quality Management System (QMS)?**

The Quality Management System (QMS) is our ISO (the International
Organization for Standardization) Standard 9001-compliant business
system. It is implemented as a set of GSFC policies and procedures that
fulfils all the applicable ISO 9001 requirements.

**What does ISO 9001 mean to my work?**

The ISO 9001 requirements most likely to directly affect your work are:

-   General understanding of the QMS

-   Documentation Control

-   Records

-   Design Control

-   Process Control

-   Employee Training

-   Non-Conformance Reporting and Corrective Action

-   Reviews

You need a broad, general understanding of the GSFC Quality Management
System.

**Does the QMS cover my work?**

The QMS involves you when you are working on anything that is in-scope
to the QMS and either will be [delivered]{.underline} to a customer or
[contributes]{.underline} to something that will be.

Some organizations may have only part of their responsibilities included
in the QMS. Some people may have only part of their work included in the
QMS.

**What about our contractors?**

Contractors must comply with the Quality System requirements cited in
their contract.

-   On-site contractors classified as GSFC employees are subject to the
    GSFC QMS and must follow the same procedures as civil servants.

-   Off-site contractors are not generally subject to either QMS
    internal audits or ISO 9001 registrar audits\--they have their own
    approved quality management system.

**What is the GSFC Quality Policy?**

*With Customer Satisfaction As Our Primary Goal:*

*GSFC is committed to meeting or exceeding our customer\'s requirements.
We achieve excellence in all of our efforts.*

**Please contact your Code 210 QMS representative for more
information**:

Code 200/Sherry Pollock

Code 210/Karen Weaver

Code 210.H/Lavern Harris

Code 211/Russellyn Rogers

Code 212/Elizabeth Haase

Code 213/LaShonda Goodwyn

Code 214.1/Sandy Cover

Code 214.2/Vacant

Code 214.3/Sang Lee

Code 214.4/Vacant\
Code 214.6/Cheryl.A.LeFebvre-Brazel.1@gsfc.nasa.gov,\
Code 215/Janicea Rhodes

Code 210.S/Dawn Fountain

Code 218/Mickey Merritt

Code 219/Kathryn.M.Lingerfelt

ATTRIBUTES FOR EXCELLENCE: A Discussion Tool

May 17, 1996, Rev. May 10, 2000

::: Definition-Term
*These attributes are provided as a tool for discussion between the
supervisor and the employee and are not to be a considered a "checklist"
to be used by employees or supervisors in determining promotions or
Contracting Officer Warrants. Code 210 appreciates the value of
diversity and recognizes that individuals will present different
approaches as they strive to meet these attributes***.**
:::

### ORGANIZATION/COMMUNITY VISION

Understanding and Supporting Strategic Directions

> Focuses on the strategic direction of the organization, and
> contributes to supporting activities to attain strategic objectives.
>
> Communicates Center, Directorate, Division, and Branch goals to others
> in understandable terms, and is able to explain the benefits of
> achieving those goals.
>
> Supports the goals of the organization and does not allow personal
> beliefs to compromise the organization goals.

Service Orientation

> Is proactive in helping customers meet their requirements.
>
> Seeks out and makes productive use of feedback from all sources to
> improve performance.
>
> Is active in promoting our capabilities.
>
> Takes a "can-do" approach to challenges and problems, striving to find
> workable solutions. Initiates contacts, discussions, research, etc. to
> obtain needed cooperation and support.
>
> Readily accepts/pursues, and often anticipates, work assignments.
>
> Promotes the proper and efficient use of administrative channels,
> regulations, and processes.

Teamwork

> Recognizes team responsibility and accountability as necessary
> ingredients for organizational success.
>
> Works effectively with team members to develop strategies for mission
> accomplishment.
>
> Understands the role of the individual as a part of the total team and
> carries out that role.
>
> Fully supports and effectively advances implementation of team
> objectives.
>
> Keeps team members aware of status and location of shared resources.
> Organizes work in a manner that facilitates access to critical
> information in the employee's absence.

INTERPERSONAL EFFECTIVENESS

> Deals effectively with others to establish rapport and achieve high
> quality products and services.
>
> Initiates appropriate discussions to insure understanding of
> responsibilities, to keep others informed, and to provide timely and
> accurate advice.
>
> Communicates honestly, respectfully and prudently.
>
> Respects and cares about others.
>
> Is open to truth and respects views of others.
>
> Accepts and values diversity in the work force.
>
> Extends to others respect, honesty, consideration and cooperation, and
> the dignity due them as individuals.

PROFESSIONALISM

> Accepts personal responsibility for assigned activities.
>
> Strives for excellence and is dedicated to delivering timely and high
> quality products and services which meet customer needs.
>
> Communicates in a professional manner.
>
> Is ethical and committed to doing what is right.
>
> Fulfills commitments (If we say it, we'll do it).
>
> Recognizes that the individual represents the organization, and does
> so in a professional, business-like manner.
>
> Delivers effective oral presentations.
>
> Written products are clear, concise and grammatically correct.

PRODUCTIVITY

> Produces a high quantity of quality work products and services.
>
> Provides timely and adequate responses to inquiries and action items.
>
> Understands the importance of formal and informal schedules. In cases
> of conflict, determines which ones have to be met, and meets them.

KNOWLEDGE AND SKILLS

#### Procurement Knowledge/Technical Excellence 

> Develops and maintains a high level of procurement expertise through
> formal training and personal initiative. Demonstrates a high level of
> technical competence in the areas of assigned responsibility.
>
> Provides practical and sound advice and assistance. Provides viable
> alternatives and effective solutions.
>
> Consistently demonstrates sound judgment and initiative, seeking
> assistance when appropriate.
>
> Understands related disciplines and their roles in the total task. Is
> willing and able to assist others in accomplishing those roles.

#### Analytical Skills

Initiates research and contacts with appropriate sources to determine
alternatives and propose solutions before elevating an issue.

Provides complete, concise and timely work products which are
technically accurate, thoroughly researched and contain all relevant
analyses and information. Demonstrates an in-depth understanding, with
results reflecting analyses and information beyond the scope of
assignment (i.e., corollary issues and effects).

Has an ability to analyze information and effectively articulates
analysis into the finished product.

Understands and appropriately interprets and applies regulations and
policies.

#### Effective Management of Time and Resources 

Makes a conscious effort to think things out, rather than getting
overwhelmed with the day-to-day routine.

Understands and focuses on things that are important, relevant, and make
a positive contribution.

> Plans ahead to minimize bottlenecks and to improve work flow.

Keeps appropriate teams, staff, and management informed about progress.
Identifies and solicits appropriate help concerning issues and
conditions that could impede progress.

Can work effectively as an independent contributor.

Organizes contract files and work products efficiently.

CONTINUOUS IMPROVEMENT

> Looks for opportunities for personal development and enhances
> competence through training and challenging work assignments.
>
> Makes effective use of work assignments to improve performance and job
> skills.
>
> Is actively involved in trying to improve performance and job skills.
> Is actively involved in trying to improve processes while supporting
> the organization's processes.
>
> Demonstrates creativity and innovation.

***"Attributes of Excellence"*** Source: pmmd16.wpd.sms.5/17/96

Appendix

### Acronyms (<http://ec.msfc.nasa.gov/hq/library/glossary.html>)

+---------------------+------------------------------------------------+
| **Acronym**         | **Term**                                       |
+---------------------+------------------------------------------------+
| ###### ACO          | Administrative Contracting Officer             |
+---------------------+------------------------------------------------+
| **ADR**             | Alternate Dispute Resolution                   |
+---------------------+------------------------------------------------+
| **ACH**             | Automated Clearing House Network               |
+---------------------+------------------------------------------------+
| **AMS**             | Acquisition Management System                  |
+---------------------+------------------------------------------------+
| **AO**              | Announcement of Opportunity                    |
+---------------------+------------------------------------------------+
| **ASM**             | Acquisition Strategy Meeting                   |
+---------------------+------------------------------------------------+
| **AST**             | Acquisition Support Team                       |
+---------------------+------------------------------------------------+
| **ATC**             | Award Term Contracting                         |
+---------------------+------------------------------------------------+
| **BOA**             | Basic Ordering Agreement                       |
+---------------------+------------------------------------------------+
| **BV**              | Best Value                                     |
+---------------------+------------------------------------------------+
| **BPA**             | Blanket Purchase Agreement                     |
+---------------------+------------------------------------------------+
| **BAA**             | Broad Agency Announcement                      |
+---------------------+------------------------------------------------+
| **CAN**             | Cooperative Agreement Notice                   |
+---------------------+------------------------------------------------+
| **CAS**             | Cost Accounting Standards                      |
+---------------------+------------------------------------------------+
| **CBD**             | Commerce Business Daily                        |
+---------------------+------------------------------------------------+
| **CCI**             | Consolidated Contracting Initiative            |
+---------------------+------------------------------------------------+
| **CGE**             | Commercial and Government Entity               |
+---------------------+------------------------------------------------+
| **CoI**             | Co-Principal Investigator                      |
+---------------------+------------------------------------------------+
| **CO**              | Contracting Officer                            |
+---------------------+------------------------------------------------+
| **COC**             | Certificate of Competency                      |
+---------------------+------------------------------------------------+
| **COTR**            | Contracting Officer's Technical Representative |
+---------------------+------------------------------------------------+
| **CPAF**            | Cost-Plus-Award-Fee contract                   |
+---------------------+------------------------------------------------+
| **CPFF**            | Cost-Plus-Fixed-Fee contract                   |
+---------------------+------------------------------------------------+
| **CPIF**            | Cost-Plus-Incentive-Fee contract               |
+---------------------+------------------------------------------------+
| **D&F**             | Determination and Findings                     |
+---------------------+------------------------------------------------+
| **DCAA**            | Defense Contract Audit Agency                  |
+---------------------+------------------------------------------------+
| **DCMC**            | Defense Contract Management Command            |
+---------------------+------------------------------------------------+
| **EC**              | Electronic Commerce                            |
+---------------------+------------------------------------------------+
| **ECP**             | Engineering Change Proposal                    |
+---------------------+------------------------------------------------+
| **EFT**             | Electronic Funds Transfer                      |
+---------------------+------------------------------------------------+
| **EPA**             | Economic Price Adjustment                      |
+---------------------+------------------------------------------------+
| **EPS**             | Electronic Posting System                      |
+---------------------+------------------------------------------------+
| **EVMS**            | Earned Value Management System                 |
+---------------------+------------------------------------------------+
| **FAR**             | Federal Acquisition Regulations                |
+---------------------+------------------------------------------------+
| **FDO**             | Fee Determination Official                     |
+---------------------+------------------------------------------------+
| **FFP**             | Firm Fixed Price contract                      |
+---------------------+------------------------------------------------+
| **FFRDC**           | Federally Funded Research and Development      |
|                     | Center                                         |
+---------------------+------------------------------------------------+
| # FOIA              | Freedom of Information Act                     |
+---------------------+------------------------------------------------+
| # FPRA              | Forward Pricing Rate Agreement                 |
+---------------------+------------------------------------------------+
| # FPRR              | Forward Pricing Rate Recommendations           |
+---------------------+------------------------------------------------+
| # FSS               | Federal Supply Schedule                        |
+---------------------+------------------------------------------------+
| # G&A               | General and Administrative expense pool        |
+---------------------+------------------------------------------------+
| # GAAP              | Generally Accepted Accounting Principles       |
+---------------------+------------------------------------------------+
| # GAO               | General Accounting Office                      |
+---------------------+------------------------------------------------+
| # GFP/GFE           | Government-Furnished Property/Equipment        |
+---------------------+------------------------------------------------+
| # GWAC              | Government-Wide Acquisition Contract           |
+---------------------+------------------------------------------------+
| **IAGP**            | Installation-Accountable Government Property   |
+---------------------+------------------------------------------------+
| **IDIQ**            | Indefinite Delivery Indefinite Quantity        |
+---------------------+------------------------------------------------+
| **IFB**             | Invitation for Bid                             |
+---------------------+------------------------------------------------+
| **IFMP**            | Integrated Financial Management Project        |
+---------------------+------------------------------------------------+
| **ISO 9000**        | International Organizations for                |
|                     | Standardization                                |
+---------------------+------------------------------------------------+
| **IT**              | Information Technology                         |
+---------------------+------------------------------------------------+
| **JOFOC**           | Justification for Full and Open Competition    |
+---------------------+------------------------------------------------+
| **LOE**             | Level of Effort                                |
+---------------------+------------------------------------------------+
| **MAC**             | Multiple Award Contract                        |
+---------------------+------------------------------------------------+
| **MAS**             | Multiple Award Schedule                        |
+---------------------+------------------------------------------------+
| **NAIS**            | NASA Acquisition Internet Service              |
+---------------------+------------------------------------------------+
| **NFS**             | NASA FAR Supplement                            |
+---------------------+------------------------------------------------+
| **NPD**             | NASA Policy Directive                          |
+---------------------+------------------------------------------------+
| **NPG**             | NASA Procedures and Guidelines                 |
+---------------------+------------------------------------------------+
| **NRA**             | NASA Research Announcement                     |
+---------------------+------------------------------------------------+
| **OFPP**            | Office of Federal Procurement Policy           |
+---------------------+------------------------------------------------+
| **OH**              | Overhead expense pool                          |
+---------------------+------------------------------------------------+
| **OMB**             | Office of Management and Budget                |
+---------------------+------------------------------------------------+
| **PBC**             | Performance-Based Contracting                  |
+---------------------+------------------------------------------------+
| **PEB**             | Performance Evaluation Board                   |
+---------------------+------------------------------------------------+
| **PEP**             | Performance Evaluation Plan                    |
+---------------------+------------------------------------------------+
| **PI**              | Principal Investigator                         |
+---------------------+------------------------------------------------+
| **PIC**             | Procurement Information Circular               |
+---------------------+------------------------------------------------+
| **PM**              | Procurement Manager                            |
+---------------------+------------------------------------------------+
| **PN**              | Procurement Notice                             |
+---------------------+------------------------------------------------+
| **PNM**             | Price Negotiation Memorandum                   |
+---------------------+------------------------------------------------+
| **PR**              | Procurement Request                            |
+---------------------+------------------------------------------------+
| **RBAM**            | Risk Based Acquisition Management              |
+---------------------+------------------------------------------------+
| **RFI**             | Request for Information                        |
+---------------------+------------------------------------------------+
| **RFO**             | Request for Offer                              |
+---------------------+------------------------------------------------+
| **RFP**             | Request for Proposals                          |
+---------------------+------------------------------------------------+
| **RFQ**             | Request for Quote                              |
+---------------------+------------------------------------------------+
| **SB**              | Small Business                                 |
+---------------------+------------------------------------------------+
| **SBA**             | Small Business Administration                  |
+---------------------+------------------------------------------------+
| **SBIR**            | Small Business Innovative Research contract    |
+---------------------+------------------------------------------------+
| **SEB**             | Source Evaluation Board                        |
+---------------------+------------------------------------------------+
| **SEMO**            | Supply and Equipment Management Officer        |
+---------------------+------------------------------------------------+
| **SIC**             | Standard Industrial Classification code        |
+---------------------+------------------------------------------------+
| **SOW**             | Statement of Work                              |
+---------------------+------------------------------------------------+
| **SPS**             | Small Purchases System                         |
+---------------------+------------------------------------------------+
| **SSO**             | Source Selection Official                      |
+---------------------+------------------------------------------------+
| **T&M**             | Time and Materials contract                    |
+---------------------+------------------------------------------------+
| **T4C**             | Termination for Convenience                    |
+---------------------+------------------------------------------------+
| **T4D**             | Termination for Default                        |
+---------------------+------------------------------------------------+
| **TCO**             | Termination Contracting Officer                |
+---------------------+------------------------------------------------+
| **TINA**            | Truth In Negotiations Act                      |
+---------------------+------------------------------------------------+
| **TO**              | Task Order                                     |
+---------------------+------------------------------------------------+
| **UCA**             | Undefinitized Contract Action                  |
+---------------------+------------------------------------------------+
| # VE                | Value Engineering                              |
+---------------------+------------------------------------------------+
| **VPO**             | Virtual Procurement Office                     |
+---------------------+------------------------------------------------+
| **WBS**             | Work Breakdown Structure                       |
+---------------------+------------------------------------------------+

### Frequently Used Forms

The following forms can be obtained at:

<http://gsfc-artemis.gsfc.nasa.gov/210/procform.htm#210forms>

210 Procurement Forms:

210-013 Contract/Modification Check Sheet

210-50 Certificate of Current Cost or Pricing Data

210-52 Completion of Contract

210-57 Request for Pre-Award EEO Clearance

210-62 Request for Proposal Under Changes Clause

210-71 Delegation Review

210-75 Planning Purpose Sheet

210-76 Small Business Subcontracting Plan Review

210-78 Subcontracting Performance Evaluation Report

210-83 SEMO Review of Solicitation

210-86 Solicitation and Contractual Action, Review and Approval Record

210-87 Three-Party Signature 210-87

210-89 Debarred Bidders List/Indebted to U.S. Government

210-91 Request for Approval for Interim Increase in Estimated Cost

210-92 Price Negotiation Memorandum

210-93 Delegation Checklist

210-100 Official Abstract of Quotes (Simplified Acquisitions)

210-108 Contract/Modification Distribution Sheet

261-115 Procurement System Pre-Award Input Sheet

210-126 Proposed Procurement through SBA under Section 8(a)

210-135 Advance Agreement on Precontract Costs

261-1 Fixed Price Supply Clause Listing

261-2 Cost Reimbursement Supply Clause Listing

261-3 Fixed Price R&D

261-4 Cost Reimbursement R&D

261-5 Fixed Price Services

261-6 Cost Reimbursement Services

261-7 Fixed Price Construction

261-8 Time & Material Labor Hours (Negotiated)

EIT NPG 7120 and EIT Certification

IDP Individual Development Plan

GSFC Forms:

GSFC 11-20 Route Sheet

GSFC 18-15 CPAF Contract Individual Event Report

GSFC 18-45 Task Order

NASA Forms:

NF 26 Route Slip

NF 372 Travel Request and Authorization

NF 523 NASA Defense Purchase Order

NF 1098 Checklist for Contract Award File Content (APR 99)

NF 1356 C.A.S.E. Report on College and University Projects (JUN 97)

NF 1433 Letter of Audit Delegation

NF 1634 Contracting Officer Technical Representative (COTR) Delegation

NF 1667 Request for Offer

NF 1668 Contract

> NF 1674 Letter of Delegation for the Administration of Grants and
> Cooperative Agreements

NF1680 Evaluation of Performance

Optional Forms:

OF 347 Order for Supplies or Services

Standard Forms:

SF 25 Performance Bond

SF 26 Award/Contract

SF 30 Amendment of Solicitation/Modification of Contract

SF 33 Solicitation, Offer & Award

SF 1012 Travel Voucher

SF 1442 Solicitation, Offer & Award (Construction, Alt. & Repairs)

SF 1448 Proposal Cover Sheet

SF 1449 Solicitation/Contract/Order for Commercial Items

###  Website Resources

Procurement Operations Division/Code 210 GSFC Procurement Library --
<http://gsfc-artemis.gsfc.nasa.gov/210/proclib.htm>

Procurement Operations Division/Code 210 GSFC Procurement Services --
<http://genesis.gsfc.nasa.gov/210/podserv.htm>

Virtual Procurement Office (VPO) --
<http://nais.msfc.nasa.gov/cgi-bin/VPO/vpo_matrix.cgi>

FAR and NFS Search -- <http://nais.nasa.gov/FAR/>

GSFC Internal Home Page -- <http://internal.gsfc.nasa.gov/>

GSFC Online Phonebook --
<http://skynet.gsfc.nasa.gov/phonebook/PHONE.html>

NASA Award Fee Guide --
<http://www.hq.nasa.gov/office/procurement/regs/afguidee.html>

NASA GSFC Home Page -- <http://www.gsfc.nasa.gov/>

NASA Acquisition Internet Service (NAIS) --
<http://procurement.nasa.gov/>

NASA Consolidated Contracting Initiative --
<http://procurement.nasa.gov/cgi-bin/CCI/first.cgi>

NASA Grants Information Homepage --
<http://genesis.gsfc.nasa.gov/grants/grants.htm>

NASA Performance Based Contracting --
<http://ec.msfc.nasa.gov/hq/library/perfba.htm>

NASA Procurement Reference Library --
<http://procurement.nasa.gov/cgi-bin/NAIS/nasa_ref.cgi>

NASA Procurement Library --
<http://ec.msfc.nasa.gov/hq/library/library.html>

NASA Structured Fee Approach --
<http://ec.msfc.nasa.gov/hq/library/macro2.html>

Quality Management System (ISO 9000) --
<http://arioch.gsfc.nasa.gov/iso9000/index.htm>

Acquisition Reform NET (ARNET) -- <http://www.arnet.gov/>

Market Research Training Module --
<http://www.acq-ref.navy.mil/tools/marketresearch/index.html>

### Map of GSFC and important places

![](media/image5.png){width="5.975in" height="3.3833333333333333in"}

![](media/image6.png){width="6.493055555555555in"
height="3.6131944444444444in"}