![](media/image1.jpeg){width="6.5in" height="1.1736111111111112in"}

FedTraveler.com

Beta Validation Plan

Department of Commerce

EDA / MBDA

Draft

Month DD, CCYY

Revision Chart

  --------- ------------------- --------------------------- ----------------
  Version   Primary Author(s)   Description of Version      Date Completed

  1.0       Mary Griggs         Initial                     Dec 19, 2007

  1.0       Emeka Ngonadi       Scenario Modifications      Jan 6, 2008

                                                            

                                                            

                                                            

                                                            
  --------- ------------------- --------------------------- ----------------

Table of Contents

[1.0 Introduction 3](#introduction)

[1.1 Purpose 3](#purpose)

[1.2 Scope 3](#scope)

[1.3 Entrance Criteria 3](#entrance-criteria)

[1.4 Exit Criteria 3](#exit-criteria)

[2.0 Roles and Responsibilities 3](#roles-and-responsibilities)

[3.0 Beta Validation Process 3](#beta-validation-process)

[3.1 Planning 3](#planning)

[3.2 Preparation 3](#preparation)

[3.3 Execution 3](#execution)

[3.4 Shutdown 3](#shutdown)

[3.5 Evaluation 3](#evaluation)

[4.0 Next Steps 3](#next-steps)

[Appendix A---Terms and Acronyms A-3](#__RefHeading___Toc183949360)

[Appendix B---Beta Validation Scenarios
B-3](#__RefHeading___Toc183949361)

[Appendix C---Beta Validation Tracking Sheet
C-3](#__RefHeading___Toc183949362)

Exhibits

[Exhibit 1-1: Document References 3](#__RefHeading___Toc183949364)

[Exhibit 2‑1: Roles and Responsibilities
3](#__RefHeading___Toc183949365)

[Exhibit 3‑1: Beta Validation Tasks 3](#__RefHeading___Toc183949366)

# Introduction

FedTraveler.com is a Web-based system for managing Federal employees'
official travel. With federal travel regulations built into the system,
FedTraveler.com provides an automated approach that operates efficiently
to reduce Agencies' travel processing costs. When fully implemented, the
system will satisfy the President's E-Gov Travel initiative. Appendix A
lists the terms and acronyms used in this document. The additional
appendices contain test scenarios, a tracking sheet, and step-by-step
scripts that are referenced throughout the document.

Exhibit 1-1: Document References lists the resources referenced in or
used in developing this document.

[]{#__RefHeading___Toc183949364 .anchor}Exhibit 1-1: Document References

  -----------------------------------------------------------------------
  Document Title                                 Document Owner\
                                                 (or Originating
                                                 Organization)
  ---------------------------------------------- ------------------------
  Business Rules and Configurations Settings     Implementation Lead
  Template                                       

                                                 

                                                 

                                                 
  -----------------------------------------------------------------------

## Purpose

The Beta Validation Plan outlines the planning, preparation, execution,
shut down, and evaluation stages for Beta Validation. Beta Validation is
the process by which the Implementation Team, in conjunction with
EDA/MBDA assures that the data input into FedTraveler.com is accurate
and aligns with Error: Reference source not found predefined business
rules.

This document is intended to guide both the Implementation Team and
Error: Reference source not found through the entire validation process.
The Implementation Team and Error: Reference source not found can use
this document to plan and prepare for Beta Validation. This plan will
demonstrate how to successfully execute and track Beta Validation
scenarios. In addition, the plan will show how to evaluate the
validation based on the scope and exit criteria defined in the planning
of the process.

The purpose of Beta Validation is to ensure that the data loaded into
FedTraveler.com is accurate based on the business processes defined in
the Business Process Alignment (BPA) sessions, the Business Rules and
Configuration Settings document which includes the configuration
settings of the Online Booking Engine (OBE).

## Scope

This document defines a process by which data input into FedTraveler.com
is validated as accurate and in alignment with the Error: Reference
source not found documented business rules and configuration settings.
The scope of Beta Validation is confined to the evaluation of the data
that was loaded into the FedTraveler.com Production environment. The
scope is defined by the set of Beta Validation Scenarios found in the
appendices of this document. These test scenarios are based on the
business process, business rules and configuration settings, and OBE
configuration. Any configuration discrepancies uncovered during the Beta
Validation will be documented and corrected as necessary. If a Change
Request (CR) is required to resolve any system issues encountered during
Beta Validation then a CR will be opened and prioritized during the
appropriate FedTraveler.com Change Review Board.

Beta Validation occurs after the data has been loaded into the
Production environment and the Implementation Team has performed Alpha
Validation, an internal validation to ensure that all data was
successfully loaded into FedTraveler.com. Beta Validation should be
completed just before the Go-Live of FedTraveler.com. It is the last
step before the Go/No-Go decision.

## Entrance Criteria

*Italicized text will be replaced to incorporate Agency-specific success
for Entrance Criteria.*

The Validation Phase of the Implementation Process begins after the
Setup Phase. At this point, the BPA sessions and Data Preparation
workshops have been completed and all data has been collected. Before
Beta Validation can begin, all data must be in the FedTraveler.com
Production environment and an Alpha Validation must have been performed
by the Implementation Team. Business rules and configuration setting
must be documented for both FedTaveler.com and the OBE. Any interfaces
between FedTraveler.com and either financial or human resource systems
should be complete and fully tested before the start of Beta Validation.
The Organizations must be built in the OBE before Beta Validation can
begin. Any Agency-specific CR that has been designated as a Go-Live
requirement must have passed User Acceptance Testing (UAT) and be in the
FedTraveler.com Production environment prior to the start of Beta
Validation.

Additional entrance criteria for Error: Reference source not found
include:

1.  *Completion of User Acceptance testing (UAT) -- one week of final
    testing with no level 1 issues - error with no workaround.*

2.  *Identify Travelers and dates for Beta Validation process.*

3.  *Preparation -- Beta Validation resources have been allocated for a
    successful Beta Validation i.e., Computer room available with
    internet access, telephone line available for conferencing remote
    participants.*

## Exit Criteria

*Italicized text will be replaced to incorporate Agency-specific success
for exit criteria.*

The exit criteria will be the basis to assess the success of the entire
Beta Validation process. Sign off for the exit criteria has to be
approved and signed by the Agency for Beta to be completely deemed a
success. The following are a list of Error: Reference source not
found-specific exit criteria:

1.  *All scenarios successfully completed.*

```{=html}
<!-- -->
```
4.  *All data and configurations are validated.*

5.  *Evaluate all outstanding errors and determine the impact Go-Live.*

# Roles and Responsibilities

The individuals listed in Exhibit 2-2: Roles and Responsibilities play
major roles in the Beta Validation process.

[]{#__RefHeading___Toc183949365 .anchor}Exhibit 2‑2: Roles and
Responsibilities

+---------------------+------------------------------------------------+
| Role                | Responsibility                                 |
+=====================+================================================+
| Implementation Team | -   Work closely with the Project              |
|                     |     Manager/Migration Manager to maintain      |
|                     |     responsibility for the guidance,           |
|                     |     direction, and completion of all five      |
|                     |     phases of the FedTraveler.com              |
|                     |     Implementation Process for the Agency      |
|                     |                                                |
|                     | -   Manage Implementation Process and identify |
|                     |     the necessary resources needed for each    |
|                     |     implementation                             |
|                     |                                                |
|                     | -   Conduct/participate in all FedTraveler.com |
|                     |     implementation activities including        |
|                     |     Implementation Strategy Workshop (ISW),    |
|                     |     BPA, Business Rules and Configuration      |
|                     |     Settings, and Data Prep workshops          |
|                     |                                                |
|                     | -   Obtain, create, and load test data into    |
|                     |     the Test environments                      |
|                     |                                                |
|                     | -   Advise the Agency on the data collection   |
|                     |     process and validate the Agency's data for |
|                     |     upload into FedTraveler.com                |
|                     |                                                |
|                     | -   Assist in resolving functionality issues   |
|                     |     and escalate those issues when necessary   |
+---------------------+------------------------------------------------+
| Agency Migration    | -   Maintain responsibility for the            |
| Manager             |     implementation and integration of          |
|                     |     FedTraveler.com                            |
|                     |                                                |
|                     | -   Serve as the Agency's primary point of     |
|                     |     contact for the FedTraveler.com            |
|                     |     implementation                             |
|                     |                                                |
|                     | -   Establish FedTraveler.com Agency Migration |
|                     |     team                                       |
|                     |                                                |
|                     | -   Provide oversight to the Migration and     |
|                     |     Implementation teams to ensure issues      |
|                     |     (financial, scheduling, technical, and     |
|                     |     resource) are addressed in a timely manner |
|                     |                                                |
|                     | -   Maintain and coordinate a resource pool to |
|                     |     ensure the Migration team is adequately    |
|                     |     staffed                                    |
|                     |                                                |
|                     | -   Manage program communications and project  |
|                     |     interfaces                                 |
|                     |                                                |
|                     | -   Lead cross-project planning for            |
|                     |     FedTraveler.com                            |
|                     |                                                |
|                     | -   Manage program activities (performance and |
|                     |     progress) and coordinate resolution of     |
|                     |     scope and schedule changes                 |
|                     |                                                |
|                     | -   Manage and mitigate program risks          |
|                     |                                                |
|                     | -   Verify adherence to program processes,     |
|                     |     procedures, standards and policies         |
|                     |                                                |
|                     | -   Communicate changes to processes,          |
|                     |     procedures, standards, and policies        |
|                     |                                                |
|                     | -   Represent the project at steering          |
|                     |     committee meetings                         |
|                     |                                                |
|                     | -   Provide executive leadership with project  |
|                     |     updates                                    |
|                     |                                                |
|                     | -   Confirm the Agency's objectives are met    |
|                     |     for FedTraveler.com                        |
+---------------------+------------------------------------------------+
| Migration Team      | -   Comprised of Agency personnel and should   |
|                     |     include SMEs for travel management,        |
|                     |     personnel systems, financial systems, and  |
|                     |     information security. In addition,         |
|                     |     individuals familiar with Agency training  |
|                     |     methods should be involved to ensure the   |
|                     |     successful planning of training activities |
|                     |                                                |
|                     | -   Oversee the entire implementation process  |
|                     |                                                |
|                     | -   Validate that FedTraveler.com is           |
|                     |     configured to meet the Agency's business   |
|                     |     rules                                      |
|                     |                                                |
|                     | -   Validate that accurate User Profile        |
|                     |     information is collected                   |
|                     |                                                |
|                     | -   Validate the FedTraveler.com setup         |
+---------------------+------------------------------------------------+
| Project Manager     | -   Serve as primary point of contact to the   |
|                     |     Agency throughout the implementation       |
|                     |     process                                    |
|                     |                                                |
|                     | -   Maintain responsibility for all activities |
|                     |     related to the implementation and          |
|                     |     integration of FedTraveler.com at the      |
|                     |     Agency                                     |
|                     |                                                |
|                     | -   Create, update, and coordinate Work        |
|                     |     Breakdown Structure (WBS)                  |
|                     |                                                |
|                     | -   Coordinate with the assigned               |
|                     |     FedTraveler.com Team members               |
|                     |                                                |
|                     | -   Create, assist, and deliver all Agency     |
|                     |     deliverables and work products             |
|                     |                                                |
|                     | -   Forecast the schedule and identify any     |
|                     |     schedule impacts                           |
|                     |                                                |
|                     | -   Log and track risks and their mitigation   |
|                     |     strategies                                 |
|                     |                                                |
|                     | -   Resolve and escalate issues as appropriate |
|                     |                                                |
|                     | -   Manage, oversee, and maintain the          |
|                     |     relationship between the Travel Management |
|                     |     Center (TMC) and the Agency                |
+---------------------+------------------------------------------------+
| Approving           | -   Review and approve travel documents, such  |
| Official/Approver   |     as Travel Plans, Expense Reports, and      |
|                     |     Local Expense Reports submitted by         |
|                     |     Travelers                                  |
|                     |                                                |
|                     | -   Verify that the arrangements and cost      |
|                     |     estimates are reasonable and consistent    |
|                     |     with mission requirements                  |
|                     |                                                |
|                     | -   Review required receipts to make sure that |
|                     |     the correct Cost Center is used and that   |
|                     |     funds are available                        |
|                     |                                                |
|                     | **Note:** A FedTraveler.com Approver functions |
|                     | as the Approving Official as defined below:    |
|                     |                                                |
|                     | > Chapter 301-71.104 of the FTR defines the    |
|                     | > Approving Official as "Your agency head or   |
|                     | > an official to whom such authority has been  |
|                     | > delegated. This authority may be delegated   |
|                     | > to any person(s) who is aware of how the     |
|                     | > authorized Travel will support the agency's  |
|                     | > mission, who is knowledgeable of the         |
|                     | > employee's Travel Plans and/or responsible   |
|                     | > for the Travel funds paying for the Travel   |
|                     | > involved."                                   |
|                     | >                                              |
|                     | > Appendix O of the JFTR and JTR defines the   |
|                     | > Authorizing or Approving Official (AO) as    |
|                     | > "The individual who controls the mission,    |
|                     | > authorizes the trip, and controls funds for  |
|                     | > TDY travel."                                 |
|                     |                                                |
|                     | -   **Reviewer**---Review travel               |
|                     |     authorizations, vouchers, and local        |
|                     |     vouchers to make certain that travel       |
|                     |     policies are followed. Reviewers are not   |
|                     |     required within FedTraveler.com.           |
|                     |                                                |
|                     | -   **Fund Certifier**---Verify that the       |
|                     |     proper Cost Center is assigned, determine  |
|                     |     that funds are available, and/or certify   |
|                     |     vouchers for reimbursement. The Fund       |
|                     |     Certifier may also review supporting       |
|                     |     documentation, such as receipts for travel |
|                     |     expenses.                                  |
+---------------------+------------------------------------------------+
| Optional Approvers  | -   Review Travel Plans, Expense Reports, and  |
|                     |     Local Expense Reports for policy adherence |
|                     |                                                |
|                     | ```{=html}                                     |
|                     | <!-- -->                                       |
|                     | ```                                            |
|                     | -   If a Reviewer is inserted into the         |
|                     |     Approval Chain, they become an Approver    |
|                     |                                                |
|                     | -   Reviewers are not required within          |
|                     |     FedTraveler.com, as they have no approving |
|                     |     authority. Each Agency determines whether  |
|                     |     to add Reviewers for their Travelers       |
+---------------------+------------------------------------------------+
| System              | -   Create and maintain User Profiles, and     |
| Administrator       |     create and update Cost Centers, Job        |
|                     |     Titles/Work Groups, and Approval Chains.   |
|                     |     FedTraveler.com has three levels of System |
|                     |     Administrator roles:                       |
|                     |                                                |
|                     | ```{=html}                                     |
|                     | <!-- -->                                       |
|                     | ```                                            |
|                     | -   **Local System Administrator**---Create    |
|                     |     and maintain User Profiles, maintain Cost  |
|                     |     Center identifiers, Job Titles/Work        |
|                     |     Groups, and Approval Chains for the        |
|                     |     organization of which their User Profile   |
|                     |     is a member                                |
|                     |                                                |
|                     | -   **Pseudo System Administrator**---A Local  |
|                     |     System Administrator who has access to     |
|                     |     create and maintain User Profiles,         |
|                     |     maintain Cost Center identifiers, Job      |
|                     |     Titles/Work Groups, and Approval Chains    |
|                     |     for a group of organizations. The Security |
|                     |     Group, the grouping of organizations for   |
|                     |     which the Pseudo System Administrator has  |
|                     |     authority, must be established by a Global |
|                     |     System Administrator                       |
|                     |                                                |
|                     | -   **Global System Administrator**---Create   |
|                     |     and maintain User Profiles, Cost Centers,  |
|                     |     Job Titles/Work Groups, and Approval       |
|                     |     Chains for all Organizations within an     |
|                     |     Agency/Department. The Global System       |
|                     |     Administrator also has access to           |
|                     |     create/maintain Local and Other Expenses   |
|                     |     and Purpose Codes and is responsible for   |
|                     |     creating and maintaining Security Groups   |
|                     |     and assigning access rights for the Pseudo |
|                     |     System Administrators                      |
+---------------------+------------------------------------------------+
| Traveler            | -   Travel on official government business     |
|                     |                                                |
|                     | -   Submit Travel Plans and Expense Reports    |
|                     |     for reimbursement of travel expenses at    |
|                     |     the completion of travel                   |
+---------------------+------------------------------------------------+

# Beta Validation Process

The Beta Validation Process validates data against business processes,
business rules, and configuration settings. Once all entrance criteria
are met, the Implementation Team and Error: Reference source not found
can begin planning for the Beta Validation. The five stages of the Beta
Validation Process are detailed below. These stages ― planning,
preparation, execution, shut down, and evaluation ― and their subtasks
help guide the team to a successful validation.

## Planning

During the Planning stage, the Implementation Team and Error: Reference
source not found create a basic schedule of tasks outlining dates and
assignments of tasks to carry the team through the Beta Validation. The
schedule includes a meeting schedule for any follow up sessions as part
of planning or preparation.

The development of Error: Reference source not found-specific scenarios
is a critical first step to the planning stage. The Implementation Team
develops a set of test scenarios that will outline the various items
that need to be validated. These test scenarios are based on the
business processes established during the BPA session, the Error:
Reference source not found Business Rules and Configuration Settings
document, the OBE configurations, and the ability of the any interface.
These test scenarios alone will determine the scope of the Beta
Validation, which is confined to the evaluation of the accuracy of the
data loaded into the system.

During the first planning meeting it will be determined whether the
travel scenarios that will be used to validate the Agency data will be
live travel scenarios, non-live travel scenarios, or some combination of
the two that will be incorporated into the Beta Validation Tracking
Sheet. Error: Reference source not found should canvas its organizations
that are part of the data load for participation in the Beta Validation.
Examples of good participants include Travelers who have live travel
that can be booked during the Beta Validation period. Once it is
determined what kind of scenarios will be used- live, non-live or a
combination, a final set of scenarios can be created from the Beta
Scenarios document. The Error: Reference source not found applicable
Beta scenarios will be included as appendices to this document.

Participant groups will have to be notified and the groundwork will have
to be laid for getting all the necessary individuals involved in the
execution of the Beta Validation. Representatives from the
Implementation Team, the Error: Reference source not found Migration
Team, the EDS TMC Representative, must be available during the execution
of the Beta Validation. Logistics for workspace location and time must
be determined during the planning stage.

Lastly, during the Planning stage it is important to develop exit
criteria for the validation. These criteria will be the yardstick by
which the team will measure the success or failure of the validation.

Exhibit 3-3: Beta Validation Tasks lists the Validation tasks by days
prior to Go-Live and actual start and end dates.

[]{#__RefHeading___Toc183949366 .anchor}Exhibit 3‑3: Beta Validation
Tasks

+----------------+--------------+--------+---------+---------+--------+
| Task           | Responsible  | Du     | Start   | End     | Com    |
|                |              | ration | Date    | Date    | pleted |
|                |              | to     |         |         | Date   |
|                |              | Co     |         |         |        |
|                |              | mplete |         |         |        |
+================+==============+========+=========+=========+========+
| Preparation    |              |        |         |         |        |
| for Beta       |              |        |         |         |        |
| Validation     |              |        |         |         |        |
+----------------+--------------+--------+---------+---------+--------+
| Establish Beta | Error:       | **10   | **12    | **12/   |        |
| Validation     | Reference    | days** | /7/07** | 20/07** |        |
| dates and      | source not   |        |         |         |        |
| coordinate     | f            |        |         |         |        |
| dates with EDS | oundResource |        |         |         |        |
| for support    | Management   |        |         |         |        |
|                | Tr           |        |         |         |        |
|                | ansformation |        |         |         |        |
|                | Office       |        |         |         |        |
|                | (RMTO) / EDS |        |         |         |        |
+----------------+--------------+--------+---------+---------+--------+
| DOC selects    | DOC--EDA /   | **5    | **12/   | **12/   |        |
| organization   | MBDA         | days** | 24/07** | 28/07** |        |
| and solicits   |              |        |         |         |        |
| users for Beta |              |        |         |         |        |
| Validation     |              |        |         |         |        |
+----------------+--------------+--------+---------+---------+--------+
| Create final   | EDS          | **4    | **12/   | **1     |        |
| set of         |              | days** | 31/07** | /3/08** |        |
| validation     | DOC-EDA/MBDA |        |         |         |        |
| scenarios      |              |        |         |         |        |
+----------------+--------------+--------+---------+---------+--------+
| DOC to deliver | Error:       | **1    | **1     | **1     |        |
| final list of  | Reference    | days** | /5/08** | /5/08** |        |
| participants   | source not   |        |         |         |        |
| to EDS         | found        |        |         |         |        |
+----------------+--------------+--------+---------+---------+--------+
| EDS select     | EDS          | **1    | **1     | **1     |        |
| approval       |              | days** | /5/08** | /5/08** |        |
| chains and     |              |        |         |         |        |
| approvers      |              |        |         |         |        |
+----------------+--------------+--------+---------+---------+--------+
| EDS verifies   | EDS          | **29   | **11    | **12    |        |
| that the       |              | days** | /8/07** | /7/07** |        |
| organization's |              |        |         |         |        |
| Business Rules |              |        |         |         |        |
| are configured |              |        |         |         |        |
| as expected ;  |              |        |         |         |        |
| check menu     |              |        |         |         |        |
| options, etc.  |              |        |         |         |        |
+----------------+--------------+--------+---------+---------+--------+
| DOC            | DOC--EDA /   | **1    | **1     | **1     |        |
| communicate    | MBDA         | days** | /2/08** | /2/08** |        |
| via e-mail     |              |        |         |         |        |
| advising       |              |        |         |         |        |
| particip       |              |        |         |         |        |
| ants/approvers |              |        |         |         |        |
| of the scope   |              |        |         |         |        |
| of Beta        |              |        |         |         |        |
| Validation and |              |        |         |         |        |
| user           |              |        |         |         |        |
| activation     |              |        |         |         |        |
| process        |              |        |         |         |        |
+----------------+--------------+--------+---------+---------+--------+
| DOC to verify  | Error:       | **1    | **1     | **1     |        |
| receipt of     | Reference    | days** | /8/08** | /8/08** |        |
| communication  | source not   |        |         |         |        |
| by             | found        |        |         |         |        |
| Organization   |              |        |         |         |        |
| participants - |              |        |         |         |        |
| Travelers and  |              |        |         |         |        |
| approvers      |              |        |         |         |        |
+----------------+--------------+--------+---------+---------+--------+
| Verify         | EDS          | **1    | **1     | **1     |        |
| organization   |              | days** | /2/08** | /2/08** |        |
| and user       |              |        |         |         |        |
| profile        |              |        |         |         |        |
| readiness      |              |        |         |         |        |
+----------------+--------------+--------+---------+---------+--------+
| DOC sends      | DOC--EDA /   | **1    | **1     | **1     |        |
| activation     | MBDA         | days** | /2/08** | /2/08** |        |
| letters to     |              |        |         |         |        |
| Beta           |              |        |         |         |        |
| Validation     |              |        |         |         |        |
| participants   |              |        |         |         |        |
+----------------+--------------+--------+---------+---------+--------+
| Verify the     | EDS          | **1    | **1/    | **1/    |        |
| user           |              | days** | 10/08** | 10/08** |        |
| activation by  |              |        |         |         |        |
| all            |              |        |         |         |        |
| organization   |              |        |         |         |        |
| participants   |              |        |         |         |        |
| -- approvers   |              |        |         |         |        |
+----------------+--------------+--------+---------+---------+--------+
| DOC to invite  | DOC--EDA /   | **2    | **1     | **1     |        |
| all parties    | MBDA         | days** | /2/08** | /3/08** |        |
| involved to    |              |        |         |         |        |
| Beta           |              |        |         |         |        |
| validation     |              |        |         |         |        |
| kick-off       |              |        |         |         |        |
| session        |              |        |         |         |        |
+----------------+--------------+--------+---------+---------+--------+
| Beta           |              |        |         |         |        |
| Validation     |              |        |         |         |        |
+----------------+--------------+--------+---------+---------+--------+
| Conduct        | EDS          | **2    | **1     | **1/    |        |
| kick-off       |              | days** | /8/08** | 09/08** |        |
| session with   | DOC--EDA /   |        |         |         |        |
| EDS support    | MBDA         |        |         |         |        |
+----------------+--------------+--------+---------+---------+--------+
| Conduct Beta   | EDS          | **11   | **1/    | **1/    |        |
| Validation     |              | days** | 10/08** | 24/08** |        |
| scenarios with | DOC--EDA /   |        |         |         |        |
| EDS support    | MBDA         |        |         |         |        |
+----------------+--------------+--------+---------+---------+--------+
| Organizations  | EDS          | **11   | **1/    | **1/    |        |
| confirm        |              | days** | 10/08** | 24/08** |        |
| receipt of all | DOC--EDA /   |        |         |         |        |
| emails         | MBDA         |        |         |         |        |
+----------------+--------------+--------+---------+---------+--------+
| Conduct Beta   | EDS          | **1    | **1/    | **1/    |        |
| Validation     |              | days** | 24/08** | 24/08** |        |
| wrap up with   | DOC--EDA /   |        |         |         |        |
| organizations. | MBDA         |        |         |         |        |
+----------------+--------------+--------+---------+---------+--------+
| EDS fix any    | EDS          | **11   | **1/    | **1/    |        |
| known data     |              | days** | 10/08** | 24/08** |        |
| configuration  |              |        |         |         |        |
| issues in      |              |        |         |         |        |
| FedTravler.com |              |        |         |         |        |
| found during   |              |        |         |         |        |
| the Beta       |              |        |         |         |        |
| Validation     |              |        |         |         |        |
+----------------+--------------+--------+---------+---------+--------+
| DOC validates  | DOC--EDA /   | **1    | **1/    | **1/    |        |
| Beta           | MBDA         | days** | 25/08** | 25/08** |        |
| Validation     |              |        |         |         |        |
| completed and  |              |        |         |         |        |
| Data and       |              |        |         |         |        |
| configurations |              |        |         |         |        |
| accepted       |              |        |         |         |        |
+----------------+--------------+--------+---------+---------+--------+
| Go/No-Go       | EDS / DOC -- | **1    | **1/    | **1/    |        |
| Decision       | EDA / MBDA   | days** | 25/08** | 25/08** |        |
|                |              |        |         |         |        |
|                | RMTO         |        |         |         |        |
+----------------+--------------+--------+---------+---------+--------+
| GO-LIVE        | DOC--EDA /   | **1    | **1/    | **1/    |        |
|                | MBDA         | days** | 28/08** | 28/08** |        |
+----------------+--------------+--------+---------+---------+--------+

## Preparation

The Preparation stage starts about two weeks before the start of the
execution of the Beta Validation. During the preparation stage the
Error: Reference source not found Migration Team will be assigning
individual participants for the Validation and must be able to
communicate with them in sufficient time to plan accordingly. This will
take some amount of dedication from the Error: Reference source not
found participants and the Team must know when and for how long
participants will be available. The Team will need to assign individual
participants to each scenario along with any approvers or optional
approvers that need to be available to move these scenarios through the
process.

The Team should develop a session schedule for the two weeks of Beta
Validation so that participants know where to be and when so the Beta
Validation proctors are not over burdened. A workspace must be
coordinated based on the way the validation will be run. If Error:
Reference source not found participants will be at one central location
to perform the validation, a large room with many computer terminals is
necessary. If the Team will travel to the participants' workstations, a
smaller room is sufficient, provided the necessary connectivity is
available.

During the Preparation stage, all arrangements are made to coordinate a
timely and efficient execution of the Beta Validation. Step-by-step
instructions can be created from the scenarios for the users to follow
explicitly during their portion of the validation. A Beta Validation
Kickoff Presentation should be developed for the first day of the
execution stage. Communications including the session schedule, the
kickoff presentation, and instructions on how to log in and activate the
user accounts should be sent to participants one week before Beta
Validation commences. The participants should activate their user
profiles in preparation for the following two weeks on the day before
the Beta Validation execution begins. This preparation applies to
Travelers and Approvers. This step will save time during the actual
Validation.

## Execution

During the Execution stage the Implementation Lead and Project Manager
(PM) will provide a kickoff presentation to the participants to explain
the purpose and procedures for the following two weeks. After the
kickoff, the sessions will follow according to the schedule and all
scenarios will be run through the system either by the Traveler or their
Alternate Preparer.

During the Execution stage, it is important to cultivate a reliable
tracking procedure for verifying data. Reservations will be created for
most travel documents and they will be tracked and verified in the
Global Distribution System (GDS) by a representative from EDS with
access to the GDS. The Implementation Team will track the documents in
FedTraveler.com using the Beta Validation Tracking Sheet (a separate
document) to ensure that they are routed to the appropriate Approvers.

Any functionality issues or bugs will be logged and CRs can be created
at the end of Beta Validation if necessary. During the Validation if any
errors in configuration or data are noted, the Implementation Team will
make adjustments to the data and configurations as necessary. If a
scenario must be performed again in order to revalidate, it should be
done during this stage.

While the Implementation Team assists in the execution of the Beta
Validation, Error: Reference source not found will be responsible for
the verification of data. An Implementation Team member will provide
"over the shoulder support" for any participant and offer guidance in
completing a scenario or approving a travel document. It will be the
responsibility of a Error: Reference source not found representative to
determine the accuracy of the data and configurations. It is important
to track all aspects of the scenario for validation and shutdown.

## Shutdown

Once all the scenarios have been completed, it is critical that any
outstanding non-live obligations or reservations be cancelled before the
Beta Validation can be considered complete. This may require that the
reservations be cancelled manually in the GDS or an outstanding Travel
Plan be cancelled in order to cancel the reservation. These
cancellations will prevent any unintended fees from being charged by the
TMC or any unwanted disbursements being paid to Travelers. All non-live
scenarios will be noted during the preparation stage via a tracking
sheet so that they can easily be identified for cancellation purposes.

## Evaluation

Once the Team is certain that all scenarios have been closed out, the
evaluation of the Beta Validation based on the exit criteria determined
in the planning stage can commence. All test scenarios should have been
tested and a grade of pass or fail given to a particular scenario.
Again, the scope of the Validation is to evaluate the accuracy of the
data that was loaded into the system. The small changes required as a
result of the Validation are corrected and retested during the
Validation process. Any larger changes will be evaluated and a timeframe
for completion be determined. Once corrected, the Team will retest the
particular scenarios in question.

During this time any system bugs or defects documented during the Beta
Validation should have a CR opened to correct any problem. Defects
should be evaluated in an objective way from inconvenience to Traveler
to system outage with no possible workaround. This will make it easier
to prioritize the CR during the screening process and determine Error:
Reference source not found's ability to go live as a result of the Beta
Validation.

# Next Steps

The results of the Beta Validation should be documented and carried
forward to the Go-Live Test Readiness Review (TRR) meeting. The decision
to Go-Live is directly related to the success of the Beta Validation and
completion of the Go-Live Readiness Checklist.

[]{#__RefHeading___Toc183949360 .anchor}Appendix A---Terms and Acronyms

+---------------------+------------------------------------------------+
| Term                | Definition 6/06/07                             |
+=====================+================================================+
| **\_CA**            | Fare basis code that designates a limited      |
|                     | capacity coach class Airline City Pair fare.   |
+---------------------+------------------------------------------------+
| **24/7/365**        | 24 hours a day, 7 days a week, 365 days a year |
+---------------------+------------------------------------------------+
| **3DES**            | Triple Data Encryption Standard                |
+---------------------+------------------------------------------------+
| **AAA**             | Agent Assembly Area                            |
+---------------------+------------------------------------------------+
| **ACL**             | Access Control List                            |
+---------------------+------------------------------------------------+
| **Actual Expenses** | Payment of authorized actual expenses          |
|                     | incurred, up to the limit prescribed by the    |
|                     | Administrator of GSA or the Agency, as         |
|                     | appropriate. Entitlement to reimbursement is   |
|                     | contingent upon entitlement to per diem, and   |
|                     | is subject to the same definitions and rules   |
|                     | governing per diem.                            |
+---------------------+------------------------------------------------+
| **Advance**         | Payment of estimated travel expenses to        |
|                     | employees in advance of anticipated travel.    |
+---------------------+------------------------------------------------+
| **AES**             | Advanced Encryption Standard                   |
+---------------------+------------------------------------------------+
| **Agency**          | A Federal Government entity -- Under the FTR,  |
|                     | Agency means: (1) An executive agency as       |
|                     | defined in Title 5 U.S.C. 105 (an executive    |
|                     | department, an independent establishment, the  |
|                     | General Accounting Office, or a wholly-owned   |
|                     | Government corporation as defined in section   |
|                     | 101 of the Government Corporation Control Act, |
|                     | as amended (31 U.S.C. 9101), but excluding a   |
|                     | Government controlled corporation).            |
+---------------------+------------------------------------------------+
| **Agency Migration  | The primary POC responsible for the            |
| Manager**           | implementation of FedTraveler.com at the       |
|                     | Agency.                                        |
+---------------------+------------------------------------------------+
| **Alternate Travel  | A person authorized to make Travel Plans using |
| Preparer**          | FedTraveler.com on behalf of another           |
|                     | individual.                                    |
+---------------------+------------------------------------------------+
| **American Flag     | An airline owned by a U.S. firm, but includes  |
| Carrier**           | a foreign flag carrier with a code share       |
|                     | agreement (e.g., an American Flag carrier      |
|                     | using foreign flag carrier equipment).         |
+---------------------+------------------------------------------------+
| **AO**              | Authorizing/Approving Official                 |
+---------------------+------------------------------------------------+
| **Approval Chain**  | A routing chain created in FedTraveler.com to  |
|                     | designate the document flows through the       |
|                     | approval process.                              |
+---------------------+------------------------------------------------+
| **Approval          | A travel expense, such as car rental or        |
| Trigger**           | foreign travel, that requires additional       |
|                     | review for approval. When an Approval Trigger  |
|                     | appears in a Travel Plan or Expense Report, a  |
|                     | Dynamic Approver is added to the Approval      |
|                     | Chain.                                         |
+---------------------+------------------------------------------------+
| **Approver**        | An official who reviews and approves travel    |
|                     | documents (authorizations/Travel Plans,        |
|                     | vouchers/Expense Reports, and local vouchers)  |
|                     | submitted by Travelers, and ensures that the   |
|                     | arrangements and cost estimates are reasonable |
|                     | and consistent with mission requirements.      |
+---------------------+------------------------------------------------+
| **ARR**             | Acceptance Readiness Review                    |
+---------------------+------------------------------------------------+
| **ASA**             | Average Speed of Answer (Customer Service)     |
+---------------------+------------------------------------------------+
| **ASCII**           | American Standard Code for Information         |
|                     | Interchange                                    |
+---------------------+------------------------------------------------+
| **ASP**             | Application Service Provider                   |
+---------------------+------------------------------------------------+
| **ASP**             | Active Server Pages                            |
+---------------------+------------------------------------------------+
| **ATM**             | Automated Teller Machine                       |
+---------------------+------------------------------------------------+
| **ATO**             | Authority to Operate                           |
+---------------------+------------------------------------------------+
| **Au                | Chapter 301-71.104 of the FTR defines the      |
| thorizing/Approving | Approving Official as "Your agency head or an  |
| Official**          | official to whom such authority has been       |
|                     | delegated. This authority may be delegated to  |
|                     | any person(s) who is aware of how the          |
|                     | authorized Travel will support the agency's    |
|                     | mission, who is knowledgeable of the           |
|                     | employee's Travel Plans and/or responsible for |
|                     | the Travel funds paying for the Travel         |
|                     | involved."                                     |
|                     |                                                |
|                     | Appendix O of the JFTR and JTR defines the     |
|                     | Authorizing or Approving Official (AO) as "The |
|                     | individual who controls the mission,           |
|                     | authorizes the trip, and controls funds for    |
|                     | TDY travel."                                   |
+---------------------+------------------------------------------------+
| **BDW**             | Business Data Warehouse                        |
+---------------------+------------------------------------------------+
| **BIA**             | Business Impact Analysis                       |
+---------------------+------------------------------------------------+
| **Blanket Travel**  | Travel authorization that covers an extended   |
|                     | period. Blanket Travel may be limited to       |
|                     | specified date ranges, selected geographical   |
|                     | locations, maximum per trip costs, and/or      |
|                     | number of days associated per trip.            |
+---------------------+------------------------------------------------+
| **BPA**             | Business Process Alignment: A standard         |
|                     | methodology used to document an Agency's       |
|                     | current ("As-Is") end-to-end travel process    |
|                     | and to define and document future ("To Be")    |
|                     | end-to-end travel process for implementing     |
|                     | FedTraveler.com.                               |
+---------------------+------------------------------------------------+
| **BPMN**            | Business Process Markup Notation               |
+---------------------+------------------------------------------------+
| **Business Class**  | Travel in premium-class accommodations on      |
|                     | commercial transportation; a higher-level of   |
|                     | service than Coach Class.                      |
+---------------------+------------------------------------------------+
| **C&A**             | Certification and Accreditation -- The         |
|                     | official management decision given by a senior |
|                     | Agency official to authorize operation of an   |
|                     | information system and to accept the risk to   |
|                     | Agency operations, Agency assets, or           |
|                     | individuals based on the implementation of an  |
|                     | agreed-upon set of security controls.          |
+---------------------+------------------------------------------------+
| **Call Center**     | EDS FedTraveler.com customer support desk.     |
+---------------------+------------------------------------------------+
| **CAN**             | Common Accounting Number (same as Cost Center) |
+---------------------+------------------------------------------------+
| **CAS**             | Customer Assistance Specialist                 |
+---------------------+------------------------------------------------+
| **CBA**             | Centrally Billed Account                       |
+---------------------+------------------------------------------------+
| **CBS**             | Commerce Business Systems                      |
+---------------------+------------------------------------------------+
| **CBP**             | Customs and Border Protection                  |
+---------------------+------------------------------------------------+
| **CBT**             | Computer-Based Training                        |
+---------------------+------------------------------------------------+
| **Centrally Billed  | Agency Travel Card used for payment of travel  |
| Account**           | expenses for which the Agency is responsible   |
|                     | for payment of charges incurred.               |
+---------------------+------------------------------------------------+
| **CFO**             | Chief Financial Officer                        |
+---------------------+------------------------------------------------+
| **CFR**             | Code of Federal Regulations                    |
+---------------------+------------------------------------------------+
| **CGI**             | Common Gateway Interface                       |
+---------------------+------------------------------------------------+
| **CI**              | Configuration Item                             |
+---------------------+------------------------------------------------+
| **CIA**             | Change Impact Assessment                       |
+---------------------+------------------------------------------------+
| **CIO**             | Chief Information Officer                      |
+---------------------+------------------------------------------------+
| **CIS**             | Citizenship and Immigration Services           |
+---------------------+------------------------------------------------+
| **CLIN**            | Contract Line Item Number                      |
+---------------------+------------------------------------------------+
| **CM**              | Configuration Management                       |
+---------------------+------------------------------------------------+
| **CMDB**            | Configuration Management Data Base             |
+---------------------+------------------------------------------------+
| **CMMI**            | Capability Maturity Model Integration          |
+---------------------+------------------------------------------------+
| **CO**              | Contracting Officer                            |
+---------------------+------------------------------------------------+
| **Coach Class**     | Travel in the basic class of accommodations    |
|                     | provided by commercial transportation          |
|                     | providers.                                     |
+---------------------+------------------------------------------------+
| **Conference        | Official travel to attend a conference -- The  |
| Travel**            | FTR defines conference as a meeting, retreat,  |
|                     | seminar, symposium, or event that involves     |
|                     | attendee travel. The term "conference" also    |
|                     | applies to training activities that are        |
|                     | considered to be conferences under 5 CFR       |
|                     | 410.404.                                       |
+---------------------+------------------------------------------------+
| **Constructive      | Method to compare different travel modes       |
| Travel**            | (e.g., POV vs. Contract Flight) to determine   |
|                     | which travel mode would be most                |
|                     | cost-effective/advantageous to the government. |
+---------------------+------------------------------------------------+
| **Contract          | U.S. certificated air carriers that are under  |
| Carriers**          | contract with the government to furnish        |
|                     | Federal employees and other persons authorized |
|                     | to travel at government expense with passenger |
|                     | transportation service. This also includes     |
|                     | GSA's scheduled airline passenger service      |
|                     | between selected U.S. cities/airports and      |
|                     | between selected U.S. and international        |
|                     | cities/airports at reduced fares.              |
+---------------------+------------------------------------------------+
| **Contract City     | Cost of airfare between two cities that have   |
| Pair Fare**         | been negotiated and set by the airlines under  |
|                     | the GSA City Pair Program.                     |
+---------------------+------------------------------------------------+
| **Contract Flight** | A commercial flight that offers a Contract     |
|                     | City Pair Fare                                 |
+---------------------+------------------------------------------------+
| **CONUS**           | Continental United States, the 48 contiguous   |
|                     | states and the District of Columbia            |
+---------------------+------------------------------------------------+
| **COOP**            | Continuity of Operations Plan                  |
+---------------------+------------------------------------------------+
| **Cost Center**     | An alphanumeric value used to associate travel |
|                     | expenses to an Agency's accounting code. A     |
|                     | **Cost Center** in FedTraveler.com is          |
|                     | associated with Travel Plans and Expense       |
|                     | Reports to indicate the funding code to charge |
|                     | travel expenses.                               |
+---------------------+------------------------------------------------+
| **COTR**            | Contracting Officer's Technical Representative |
+---------------------+------------------------------------------------+
| **COTS**            | Commercial Off-the-Shelf                       |
+---------------------+------------------------------------------------+
| **Courtesy          | Courtesy transportation furnished by           |
| Shuttle**           | hotels/motels between a place of lodging at    |
|                     | the TDY station and the carrier terminal or    |
|                     | points of interests within a geographical      |
|                     | area, as determined or offered by the          |
|                     | hotel/motel.                                   |
+---------------------+------------------------------------------------+
| **CPP**             | City Pair Program. Contract fare airfares      |
|                     | awarded by the Federal Government to           |
|                     | designated air carriers for specific           |
|                     | city-pairs.                                    |
+---------------------+------------------------------------------------+
| **CR**              | Change Request                                 |
+---------------------+------------------------------------------------+
| **CRB**             | Change Review Board                            |
+---------------------+------------------------------------------------+
| **CRC**             | Credits/Refunds from Cancellations             |
+---------------------+------------------------------------------------+
| **CRM**             | Customer Relationship Management               |
+---------------------+------------------------------------------------+
| **CRS**             | Commercial Reservation System / Computerized   |
|                     | Reservation Service                            |
+---------------------+------------------------------------------------+
| **CSIRC**           | Computer Security Incident Response Capability |
+---------------------+------------------------------------------------+
| **CSR**             | Customer Service Representative                |
+---------------------+------------------------------------------------+
| **Current           | The Approvers Desktop on which the travel      |
| Approver**          | document is currently awaiting approval. The   |
|                     | Document Control page provides a view of the   |
|                     | Current Approver.                              |
+---------------------+------------------------------------------------+
| **DAA**             | Designated Approving Authority                 |
+---------------------+------------------------------------------------+
| **DBA**             | Database Administrator                         |
+---------------------+------------------------------------------------+
| **DDL**             | Data Description Language                      |
+---------------------+------------------------------------------------+
| **Default**         | A selection predetermined by the service or    |
|                     | organization officials.                        |
+---------------------+------------------------------------------------+
| **DES**             | Data Encryption Standard -- U.S.               |
+---------------------+------------------------------------------------+
| **Desktop**         | The central tracking point within              |
|                     | FedTraveler.com where all documents are        |
|                     | stored.                                        |
+---------------------+------------------------------------------------+
| **DHS**             | Department of Homeland Security                |
+---------------------+------------------------------------------------+
| **DMZ**             | De-Militarized Zone                            |
+---------------------+------------------------------------------------+
| **DNS**             | Domain Name Servers                            |
+---------------------+------------------------------------------------+
| **DOC**             | Department of Commerce                         |
+---------------------+------------------------------------------------+
| **Document          | Allows user to view all actions taken for a    |
| History**           | particular document. It is available by        |
|                     | selecting the radio button next to the         |
|                     | intended document, then selecting the Document |
|                     | Control menu option.                           |
+---------------------+------------------------------------------------+
| **Document Number** | The identifier the System Administrator        |
|                     | creates to associate documents with trips.     |
+---------------------+------------------------------------------------+
| **DOI**             | Department of the Interior                     |
+---------------------+------------------------------------------------+
| **DOJ**             | Department of Justice                          |
+---------------------+------------------------------------------------+
| **DPM**             | Deputy Program Manager                         |
+---------------------+------------------------------------------------+
| **DSL**             | Definitive Software Library                    |
+---------------------+------------------------------------------------+
| **DTA**             | Delinquent Travel Advances                     |
+---------------------+------------------------------------------------+
| **Dynamic           | An approver who must review any travel         |
| Approver**          | expenses designated as Approval Triggers, such |
|                     | as car rental and foreign travel. If an        |
|                     | Approval Trigger appears in a Travel Plan or   |
|                     | Expense Report, a Dynamic Approver will be     |
|                     | added to the document's Approval Chain.        |
+---------------------+------------------------------------------------+
| **e2e**             | End-to-End                                     |
+---------------------+------------------------------------------------+
| **EAI**             | Enterprise Application Integration             |
+---------------------+------------------------------------------------+
| **EAP**             | Extensible Authentication Protocol             |
+---------------------+------------------------------------------------+
| *                   | Electronic Authentication -- A service that    |
| *E-Authentication** | permits simpler access to multiple             |
|                     | applications via single sign-on capabilities.  |
+---------------------+------------------------------------------------+
| **EBF**             | Emergency Bug Fixes                            |
+---------------------+------------------------------------------------+
| **EC**              | eCommerce, Electronic Commerce                 |
+---------------------+------------------------------------------------+
| **ECCB**            | Executive Change Control Board manages and     |
|                     | provides input into all FedTraveler.com        |
|                     | baseline changes. ECCB has input into all CRs  |
|                     | forwarded by the PCCB, including the release   |
|                     | of subsequent changes.                         |
+---------------------+------------------------------------------------+
| **EDI**             | Electronic Data Interchange -- The exchange of |
|                     | standardized document forms between computer   |
|                     | systems for business use.                      |
+---------------------+------------------------------------------------+
| **EDS**             | Electronic Data Systems Corporation            |
+---------------------+------------------------------------------------+
| **EFT**             | Electronic Funds Transfer -- The transfer of   |
|                     | funds between computer systems.                |
+---------------------+------------------------------------------------+
| **eFulfillment**    | Electronic Fulfillment -- The automated        |
|                     | completion of travel reservations and ticket   |
|                     | purchases.                                     |
+---------------------+------------------------------------------------+
| **E-Gov**           | Electronic Government                          |
+---------------------+------------------------------------------------+
| **EJBs**            | Enterprise Java Beans                          |
+---------------------+------------------------------------------------+
| **Emergency         | Defined in FedTraveler.com as same-day travel; |
| Travel**            | weekend/after hours reservations;              |
|                     | mission-critical travel in response to a       |
|                     | natural disaster, national defense, or the     |
|                     | operation of public facilities; and illness or |
|                     | injury during TDY.                             |
+---------------------+------------------------------------------------+
| **EPMO**            | Executive Program Management Office            |
+---------------------+------------------------------------------------+
| **ET**              | Eastern Time                                   |
+---------------------+------------------------------------------------+
| **ETS**             | E-Gov Travel Service -- A government-wide,     |
|                     | Web-based travel management tool that          |
|                     | streamlines and consolidates federal travel    |
|                     | operations.                                    |
+---------------------+------------------------------------------------+
| **Expense Report**  | Synonymous with Travel Voucher, Travel Claim,  |
|                     | or Voucher. A written request, supported by    |
|                     | documentation and receipts where applicable,   |
|                     | for reimbursement of expenses incurred in the  |
|                     | performance of official travel.                |
+---------------------+------------------------------------------------+
| **Expense Report    | The route or chain, Expense Reports (including |
| Path**              | Local Expense Reports) follow for approval.    |
|                     | This chain may be the same as the Travel Plan  |
|                     | path or it may be different.                   |
+---------------------+------------------------------------------------+
| **FAQs**            | Frequently Asked Questions                     |
+---------------------+------------------------------------------------+
| **FAR**             | Federal Acquisition Regulation                 |
+---------------------+------------------------------------------------+
| **FCA**             | Functional Configuration Audit                 |
+---------------------+------------------------------------------------+
| **FEA**             | Federal Enterprise Architecture                |
+---------------------+------------------------------------------------+
| **Federal Travel    | Travel regulations (41 CFR §§ 300-304) that    |
| Regulation**        | govern official travel by federal civilian     |
|                     | employees and others authorized to travel at   |
|                     | government expense.                            |
+---------------------+------------------------------------------------+
| **FedRooms**        | Formerly the Federal Premier Lodging Program   |
|                     | (FPLP). Commercial lodging facilities          |
|                     | contracted by GSA under the Federal Premier    |
|                     | Lodging Program (FPLP) (a list of FPLP         |
|                     | facilities may be found on the Internet at     |
|                     | [http://www.gsa.gov](http://www.gsa.gov/)),    |
|                     | all of which meet fire safety requirements,    |
|                     | unless certain conditions exist. See FTR for   |
|                     | specific details.                              |
+---------------------+------------------------------------------------+
| **FEMA**            | Federal Emergency Management Agency            |
+---------------------+------------------------------------------------+
| **FFMS**            | Federal Financial Management System            |
+---------------------+------------------------------------------------+
| **FFP**             | Frequent Flyer Program---Loyalty award program |
|                     | earned from commercial airline carriers.       |
+---------------------+------------------------------------------------+
| **FFS**             | Federal Financial System                       |
+---------------------+------------------------------------------------+
| **FGA**             | Fine Grained Auditing                          |
+---------------------+------------------------------------------------+
| **FIM**             | Federated Identity Manager                     |
+---------------------+------------------------------------------------+
| **FIPS**            | Federal Information Processing Standard -- The |
|                     | set of FIPS publications available under       |
|                     | <http://www.itl.nist.gov/fipspubs/>.           |
+---------------------+------------------------------------------------+
| **First Class**     | Travel in premium-class accommodations on      |
|                     | commercial transportation; a higher level of   |
|                     | service than Business Class.                   |
+---------------------+------------------------------------------------+
| **FISMA**           | Federal Information Security Management Act    |
+---------------------+------------------------------------------------+
| **FMS**             | Financial Management System                    |
+---------------------+------------------------------------------------+
| **FOC**             | Full Operational Capability. FOC represents    |
|                     | the point at which ETS end-to-end travel       |
|                     | management functionality has been established  |
|                     | and is operationally available for Government  |
|                     | wide adoption. It includes meeting all         |
|                     | mandatory requirements specified within the    |
|                     | SOO and all other ETS requirements             |
|                     | incorporated in the Contractor's Performance   |
|                     | Based Work Statement (PBWS), having passed all |
|                     | IV&V tests including remediation and retest as |
|                     | required, and having been granted Authority to |
|                     | Operate from the GSA Designated Approving      |
|                     | Authority (DAA).                               |
+---------------------+------------------------------------------------+
| **Foreign Flag      | Commercial carrier that is owned by a non-U.S. |
| Carrier**           | company, e.g., Alitalia (Italian); All Nippon  |
|                     | Airways (Japanese); Lufthansa (German).        |
+---------------------+------------------------------------------------+
| **FOUO**            | For Official Use Only                          |
+---------------------+------------------------------------------------+
| **FPLP**            | Federal Premier Lodging Program -- See         |
|                     | FedRooms above                                 |
+---------------------+------------------------------------------------+
| **Frequent Flyer    | Loyalty award program earned from commercial   |
| Program**           | airline carriers.                              |
+---------------------+------------------------------------------------+
| **FRR**             | Functional Requirements Review                 |
+---------------------+------------------------------------------------+
| **FSC**             | Finance Service Center -- Organization         |
|                     | selected for VA pilot                          |
+---------------------+------------------------------------------------+
| **FTC**             | Federal Trade Commission                       |
+---------------------+------------------------------------------------+
| **FTP**             | File Transfer Protocol                         |
+---------------------+------------------------------------------------+
| **FTR**             | Federal Travel Regulation                      |
+---------------------+------------------------------------------------+
| **Fund Certifier**  | Individuals responsible for particular Cost    |
|                     | Centers.                                       |
+---------------------+------------------------------------------------+
| **FY**              | Fiscal year                                    |
+---------------------+------------------------------------------------+
| **GDS**             | Global Distribution System -- A central        |
|                     | database maintaining the inventory (including  |
|                     | transportation and lodging) that is available  |
|                     | for making reservations.                       |
+---------------------+------------------------------------------------+
| **GFI**             | Government Furnished Information               |
+---------------------+------------------------------------------------+
| **GOLD cards**      | Global Online Documentation cards. A link from |
|                     | the FedTraveler.com Supporting Documentation   |
|                     | page for online help. These help cards feature |
|                     | step-by-step procedures for performing the     |
|                     | main Traveler and Alternate Preparer functions |
|                     | in FedTraveler.com, and are intended to        |
|                     | supplement the topics found in the Online      |
|                     | Help. These cards may be printed individually  |
|                     | or as a single quick reference guide.          |
+---------------------+------------------------------------------------+
| **GPMA**            | Global Programme Management Architecture       |
+---------------------+------------------------------------------------+
| **Group Profile**   | Created by the Global System Administrator.    |
|                     | This profile groups Organizations within a     |
|                     | Department or Agency to ensure security or to  |
|                     | provide Alternate Preparers access to the User |
|                     | Profiles of Travelers for whom they handle     |
|                     | Travel Plans. These Security Groups reflect    |
|                     | the administrative responsibilities of Pseudo  |
|                     | System Administrators who manage more than one |
|                     | Organization for a Department or Agency. An    |
|                     | Alternate Preparer may have access to a        |
|                     | Security Group that includes Travelers within  |
|                     | and outside of the preparer's Organization.    |
+---------------------+------------------------------------------------+
| **Group Travel**    | Two or more Travelers, originating from the    |
|                     | same place, to the same destination, and for   |
|                     | the same purpose.                              |
+---------------------+------------------------------------------------+
| **GSA**             | General Services Administration                |
+---------------------+------------------------------------------------+
| **GSMS SLC 3**      | Global Systems Management System, Systems Life |
|                     | Cycle 3                                        |
+---------------------+------------------------------------------------+
| **GSS**             | General Support System                         |
+---------------------+------------------------------------------------+
| **GTR**             | Government Transportation Requests             |
+---------------------+------------------------------------------------+
| **GUI**             | Graphical User Interface                       |
+---------------------+------------------------------------------------+
| **GVTS**            | Government Transportation System               |
+---------------------+------------------------------------------------+
| **HA**              | High Availability                              |
+---------------------+------------------------------------------------+
| **Help Desk**       | Agency support desk                            |
+---------------------+------------------------------------------------+
| **HR**              | Human Resources                                |
+---------------------+------------------------------------------------+
| **HTTP**            | Hypertext Transfer Protocol -- A protocol used |
|                     | for browsing Web pages on the Internet.        |
+---------------------+------------------------------------------------+
| **HTTPS**           | Hypertext Transfer Protocol over a Secure      |
|                     | Socket Layer -- A sub layer protocol of HTTP,  |
|                     | which encrypts and decrypts user's page        |
|                     | requests and pages returned by the Web Server. |
+---------------------+------------------------------------------------+
| **HUD**             | Housing and Urban Development                  |
+---------------------+------------------------------------------------+
| **HUDCAPS**         | HUD Central Accounting and Program System      |
+---------------------+------------------------------------------------+
| **IA**              | Integration Agreement describing the           |
|                     | application-to-application use of the          |
|                     | interface. Can describe the data-level         |
|                     | description of the interface.                  |
+---------------------+------------------------------------------------+
| **IATA**            | International Air Transport Association        |
+---------------------+------------------------------------------------+
| **IAW**             | In Accordance With                             |
+---------------------+------------------------------------------------+
| **IBA**             | Individually Billed Account -- A Travel card   |
|                     | assigned to an individual government employee, |
|                     | used for payment of travel expenses for        |
|                     | official business, for which the cardholder is |
|                     | responsible for payment of charges incurred.   |
+---------------------+------------------------------------------------+
| **ICE**             | Immigration and Customs Enforcement            |
+---------------------+------------------------------------------------+
| **IDL**             | International Date Line -- The imaginary line  |
|                     | in the Pacific Ocean that runs from the North  |
|                     | to the South poles where each new day starts.  |
+---------------------+------------------------------------------------+
| **IDR**             | Integrated Design Review                       |
+---------------------+------------------------------------------------+
| **IDS**             | Intrusion Detection System                     |
+---------------------+------------------------------------------------+
| **IETF**            | Internet Engineering Task Force                |
+---------------------+------------------------------------------------+
| **IG**              | Inspector General                              |
+---------------------+------------------------------------------------+
| **IIS**             | Internet Information Service                   |
+---------------------+------------------------------------------------+
| **ILT**             | Instructor-led Training                        |
+---------------------+------------------------------------------------+
| **IMS**             | Integrated Master Schedule                     |
+---------------------+------------------------------------------------+
| **Interface         | The combination of the Integration Agreement   |
| Agreement**         | (IA), Memorandum of Understanding (MOU), and   |
|                     | Interconnection Security Agreement (ISA). The  |
|                     | Interface Agreement has no acronym, and refers |
|                     | to the three documents that together, document |
|                     | the Agency-specific interface to               |
|                     | FedTraveler.com.                               |
+---------------------+------------------------------------------------+
| **Invitational      | Individual traveling on behalf of the          |
| Travel**            | specified Agency, who is not an employee of    |
|                     | the specified Agency.                          |
+---------------------+------------------------------------------------+
| **IOC**             | Initial Operating Capability                   |
+---------------------+------------------------------------------------+
| **IP**              | Internet Protocol                              |
+---------------------+------------------------------------------------+
| **IPS**             | Intrusion Protection System                    |
+---------------------+------------------------------------------------+
| **IRP**             | Issue Resolution Process                       |
+---------------------+------------------------------------------------+
| **IRR**             | Implementation Readiness Review                |
+---------------------+------------------------------------------------+
| **ISA**             | Interconnection Security Agreement describing  |
|                     | the security aspects of the interface.         |
+---------------------+------------------------------------------------+
| **ISO**             | International Standards Organization           |
+---------------------+------------------------------------------------+
| **ISP**             | Internet Service Provider                      |
+---------------------+------------------------------------------------+
| **ISS**             | Internet Security System                       |
+---------------------+------------------------------------------------+
| **ISSM**            | Information System Security Manager            |
+---------------------+------------------------------------------------+
| **ISSO**            | Information System Security Officer            |
+---------------------+------------------------------------------------+
| **ISW**             | Implementation Strategy Workshop               |
+---------------------+------------------------------------------------+
| **IT**              | Information Technology                         |
+---------------------+------------------------------------------------+
| **ITC**             | International Trade Commission                 |
+---------------------+------------------------------------------------+
| **IV&V**            | Independent Verification and Validation        |
+---------------------+------------------------------------------------+
| **J2EE**            | Java 2 Platform Enterprise Edition             |
+---------------------+------------------------------------------------+
| **JCA**             | J2EE Connector Architecture                    |
+---------------------+------------------------------------------------+
| **JFTR**            | Joint Federal Travel Regulations               |
+---------------------+------------------------------------------------+
| **JMS**             | Java Messaging Service                         |
+---------------------+------------------------------------------------+
| **JMX**             | Java Management Extension                      |
+---------------------+------------------------------------------------+
| **Job Title**       | A group of Approvers with the same level of    |
|                     | authority. Each Job Title can have up to 10    |
|                     | Approvers within an Organization.              |
+---------------------+------------------------------------------------+
| **Joint Federal     | The regulations pertaining to per diem, travel |
| Travel Regulations  | and transportation allowances, relocation      |
| (Volume 1 --        | allowances, and certain other allowances of    |
| Military Members)** | Uniformed Service members (including regular   |
|                     | and reserve components).                       |
+---------------------+------------------------------------------------+
| **Joint Travel      | The regulations pertaining to per diem, travel |
| Regulations (Volume | and transportation allowances, relocation      |
| 2 -- DoD            | allowances, and certain other allowances of    |
| Civilians)**        | all Department of Defense civilian personnel.  |
+---------------------+------------------------------------------------+
| **JTR**             | Joint Travel Regulations                       |
+---------------------+------------------------------------------------+
| **Justification**   | An explanation the Traveler is required to     |
|                     | provide when Organization policies are not     |
|                     | followed, or a selection other than the        |
|                     | Organization's defaults is chosen.             |
+---------------------+------------------------------------------------+
| **LDAP**            | Lightweight Directory Access Protocol          |
+---------------------+------------------------------------------------+
| **Local Expense**   | Expenses incurred while on Local Travel as     |
|                     | defined by Agency parameters. Examples include |
|                     | public transportation, parking fees, and       |
|                     | tolls.                                         |
+---------------------+------------------------------------------------+
| **Local Expense     | Synonymous with Local Voucher -- Travel within |
| Report**            | an Agency-specified radius of the official     |
|                     | duty station, less than 12 hours in duration.  |
+---------------------+------------------------------------------------+
| **Lodging Plus Per  | The method of computing per diem allowances    |
| Diem System**       | for official travel in which the per diem      |
|                     | allowance for each travel day is established   |
|                     | on the basis of the actual amount the Traveler |
|                     | pays for lodging, plus an allowance for meals  |
|                     | and incidental expenses (M&IE), where the      |
|                     | total does not exceed the applicable maximum   |
|                     | per diem rate for the location concerned.      |
+---------------------+------------------------------------------------+
| **LOE**             | Level of Effort                                |
+---------------------+------------------------------------------------+
| **LT TDY**          | Long-term Temporary Duty Travel                |
+---------------------+------------------------------------------------+
| **M&IE**            | Meals and Incidental Expenses -- Expenses for  |
|                     | breakfast, lunch, dinner and related tips and  |
|                     | taxes (specifically excluded are alcoholic     |
|                     | beverage and entertainment expenses, and any   |
|                     | expenses incurred for other persons).          |
+---------------------+------------------------------------------------+
| **MAC**             | Media Access Control                           |
+---------------------+------------------------------------------------+
| **Momentum**        | Financial system developed and maintained by   |
|                     | American Management Systems.                   |
+---------------------+------------------------------------------------+
| **MOU**             | Memorandum of Understanding describing the     |
|                     | physical interface and agency/vendor roles and |
|                     | responsibilities.                              |
+---------------------+------------------------------------------------+
| **MSC**             | Management Steering Committee                  |
+---------------------+------------------------------------------------+
| **MUT**             | Mass Upload Tool                               |
+---------------------+------------------------------------------------+
| **NARA**            | National Archives and Records Administration   |
+---------------------+------------------------------------------------+
| **NASA**            | National Aeronautics and Space Administration  |
+---------------------+------------------------------------------------+
| **NBC**             | National Business Center                       |
+---------------------+------------------------------------------------+
| **NCA**             | National Cemetery Administration               |
+---------------------+------------------------------------------------+
| **NFSt**            | Non-Federally Sponsored Travel                 |
+---------------------+------------------------------------------------+
| **NIST**            | National Institute of Standards and Technology |
+---------------------+------------------------------------------------+
| **NOAA**            | National Oceanic and Atmospheric               |
|                     | Administration                                 |
+---------------------+------------------------------------------------+
| **Non-Fed Sponsored | Travel by a Government employee where the      |
| Travel**            | travel expenses are being funded by a          |
|                     | non-Federal Agency/Organization.               |
+---------------------+------------------------------------------------+
| **Non-Self          | Travel reservations, usually for foreign       |
| Service**           | travel, group travel, or multi-city travel,    |
|                     | made directly with the Travel Management       |
|                     | Center (TMC), not through the Online Booking   |
|                     | Engine (OBE) in FedTraveler.com.               |
+---------------------+------------------------------------------------+
| **Not To Exceed**   | Limits or parameters defined for travel.       |
|                     | Example: Daily travel expenses for training    |
|                     | will not exceed \$500.00.                      |
+---------------------+------------------------------------------------+
| **NSA**             | National Security Agency                       |
+---------------------+------------------------------------------------+
| **NSOC**            | Network and Security Operations Center         |
+---------------------+------------------------------------------------+
| **NSF**             | National Science Foundation                    |
+---------------------+------------------------------------------------+
| **NTE**             | See Not to Exceed term.                        |
+---------------------+------------------------------------------------+
| **NTFS**            | New Technology File System                     |
+---------------------+------------------------------------------------+
| **OAS**             | Office of Administration Services for the      |
|                     | Department of Commerce.                        |
+---------------------+------------------------------------------------+
| **OBE**             | Online Booking Engine: a component used by     |
|                     | FedTraveler.com to reserve and book            |
|                     | transportation, hotel, and/or rental car       |
|                     | request.                                       |
+---------------------+------------------------------------------------+
| **Object Class**    | Travel expenses divided into smaller           |
|                     | categories within a Cost Center. Only Global   |
|                     | Administrators can create and delete Object    |
|                     | Classes.                                       |
+---------------------+------------------------------------------------+
| **OCONUS**          | Outside the Continental United States          |
+---------------------+------------------------------------------------+
| **OCS**             | Office of Computer Services                    |
+---------------------+------------------------------------------------+
| **ODC**             | Orlando Data Center                            |
+---------------------+------------------------------------------------+
| **Offline**         | Travel reservations, usually for foreign       |
|                     | travel, group travel, or multi-city travel,    |
|                     | made directly with the Travel Management       |
|                     | Center (TMC) and not made through the Online   |
|                     | Booking Engine (OBE) in FedTraveler.com.       |
+---------------------+------------------------------------------------+
| **OMB**             | Office of Management and Budget                |
+---------------------+------------------------------------------------+
| **Online**          | Service in which the customers or users make   |
|                     | their own travel arrangements using an Online  |
|                     | Booking Engine.                                |
+---------------------+------------------------------------------------+
| **OPM**             | Office of Personnel Management                 |
+---------------------+------------------------------------------------+
| **Organization      | Contains information about processes for a     |
| Profile**           | group of User Profiles. An Organization in     |
|                     | FedTraveler.com gives Local System             |
|                     | Administrators the ability to match the        |
|                     | logical structure of the FedTraveler.com       |
|                     | database with the physical structure of their  |
|                     | organizations. The information includes the    |
|                     | System Administrator, the processing rules,    |
|                     | and the processing options. Examples of        |
|                     | processing options are PIN Expiration and per  |
|                     | diem rates that will appear in documents for   |
|                     | Travelers within an Organization.              |
+---------------------+------------------------------------------------+
| **OSAISO**          | Office of the Senior Agency Information        |
|                     | Security Official                              |
+---------------------+------------------------------------------------+
| **Other Expenses**  | Incidental travel costs that can be approved.  |
|                     | Examples are bus and taxi fares in cities      |
|                     | outside the Traveler's home base.              |
+---------------------+------------------------------------------------+
| **P2P**             | Point-to-Point                                 |
+---------------------+------------------------------------------------+
| **PBGC**            | Pension Benefit Guaranty Corporation           |
+---------------------+------------------------------------------------+
| **PCA**             | Physical Configuration Audit                   |
+---------------------+------------------------------------------------+
| **PCC**             | Pseudo City Code -- A GDS code used to         |
|                     | identify a travel agency location.             |
+---------------------+------------------------------------------------+
| **PCCB**            | Project Change Control Board reviews,          |
|                     | validates, endorses, and prioritizes open CRs. |
+---------------------+------------------------------------------------+
| **PCS**             | Permanent Change of Station                    |
+---------------------+------------------------------------------------+
| **PDA**             | Personal Digital Assistant                     |
+---------------------+------------------------------------------------+
| **PDF**             | Portable Document Format (Adobe Acrobat)       |
+---------------------+------------------------------------------------+
| **PGP**             | Pretty Good Privacy                            |
+---------------------+------------------------------------------------+
| **PIA**             | Privacy Impact Assessment                      |
+---------------------+------------------------------------------------+
| **PII**             | Personally Identifiable Information. As        |
|                     | referenced by the Office of Management and     |
|                     | Budget (OMB) Memorandum of 12 July 2006 on     |
|                     | "Reporting Incidents Involving Personally      |
|                     | Identifiable Information", OMB-06-19, the term |
|                     | Personally Identifiable Information means:     |
|                     |                                                |
|                     | "Any information about an individual           |
|                     | maintained by an agency, including, but not    |
|                     | limited to, education, financial transactions, |
|                     | medical history, and criminal or employment    |
|                     | history and information which can be used to   |
|                     | distinguish or trace an individuals identity,  |
|                     | such as their name, social security number,    |
|                     | date and place of birth, mothers maiden name,  |
|                     | biometric records, etc., including any other   |
|                     | personal information which is linked or        |
|                     | linkable to an individual."                    |
+---------------------+------------------------------------------------+
| **PIV**             | Personal Identity Verifications                |
+---------------------+------------------------------------------------+
| **PIN**             | Personal Identification Number                 |
+---------------------+------------------------------------------------+
| **PKI**             | Public Key Infrastructure                      |
+---------------------+------------------------------------------------+
| **PM**              | Project Manager                                |
+---------------------+------------------------------------------------+
| **PMBOK**           | Project Management Body of Knowledge           |
+---------------------+------------------------------------------------+
| **PMO**             | Program Management Office                      |
+---------------------+------------------------------------------------+
| **PMP**             | Program Management Plan                        |
+---------------------+------------------------------------------------+
| **PNR**             | Passenger Name Record -- The computerized      |
|                     | travel record stored in the CRS.               |
+---------------------+------------------------------------------------+
| **POA&M**           | Plan of Action and Milestones                  |
+---------------------+------------------------------------------------+
| **POC**             | Point Of Contact                               |
+---------------------+------------------------------------------------+
| **POV**             | Privately Owned Vehicle                        |
+---------------------+------------------------------------------------+
| **POP**             | Point-of-Presence                              |
+---------------------+------------------------------------------------+
| **Project Code**    | An alphanumeric value in FedTraveler.com that  |
|                     | can be used to record travel expenses related  |
|                     | to a specific project or activity.             |
+---------------------+------------------------------------------------+
| **Proportional Meal | The average of the locality meal rate, portion |
| Rate**              | of the M & IE amount and the cost for three    |
|                     | meals in a government dining facility (mess).  |
+---------------------+------------------------------------------------+
| **PTP**             | Point-to-Point                                 |
+---------------------+------------------------------------------------+
| **Purpose Code**    | Predefined code selected from a drop-down list |
|                     | to describe the purpose for travel.            |
+---------------------+------------------------------------------------+
| **QA**              | Quality Assurance                              |
+---------------------+------------------------------------------------+
| **QPR**             | Quarterly Program Review                       |
+---------------------+------------------------------------------------+
| **QualityAgent**    | An electronic interface to the Global          |
|                     | Distribution System that processes requests    |
|                     | for booking transportation, lodging, and/or    |
|                     | rental car reservations.                       |
+---------------------+------------------------------------------------+
| **RA**              | Risk Assessment                                |
+---------------------+------------------------------------------------+
| **RAID**            | Redundant Array of Inexpensive Disks           |
+---------------------+------------------------------------------------+
| **RAM**             | Random Access Memory                           |
+---------------------+------------------------------------------------+
| **RD**              | Requirements Development                       |
+---------------------+------------------------------------------------+
| **RDP**             | Requirements Development Process               |
+---------------------+------------------------------------------------+
| **Receipt**         | A document that serves as evidence of          |
|                     | expenditure -- The Federal Travel Regulations  |
|                     | (Ch 301-11.25) requires that the Traveler      |
|                     | retain all lodging receipts and receipts for   |
|                     | authorized expenses over \$75.                 |
+---------------------+------------------------------------------------+
| **Receipts          | Method by which a Traveler can fax receipts to |
| Imaging**           | FedTraveler.com -- The system will attach an   |
|                     | electronic copy of the receipts to the Expense |
|                     | Report. The Traveler must print the fax cover  |
|                     | sheet that is available during the creation of |
|                     | the Expense Report.                            |
+---------------------+------------------------------------------------+
| **Reimbursable      | Necessary and reasonable                       |
| Expense**           | travel/transportation-related expenses         |
|                     | incurred while on approved official travel.    |
+---------------------+------------------------------------------------+
| **Release Notice**  | Formal communication to the user community     |
|                     | that software and/or hardware is being         |
|                     | deployed into the FedTraveler.com production   |
|                     | environment.                                   |
+---------------------+------------------------------------------------+
| **RFP**             | Request for Proposal                           |
+---------------------+------------------------------------------------+
| **RIB**             | Release Impact Board                           |
+---------------------+------------------------------------------------+
| **RM**              | Requirements Management                        |
+---------------------+------------------------------------------------+
| **ROB**             | Rules of Behavior                              |
+---------------------+------------------------------------------------+
| **RPC**             | Remote Procedure Call                          |
+---------------------+------------------------------------------------+
| **RRR**             | Release Readiness Review                       |
+---------------------+------------------------------------------------+
| **RT**              | Reservation and Ticketing                      |
+---------------------+------------------------------------------------+
| **RTM**             | Requirements Traceability Matrix               |
+---------------------+------------------------------------------------+
| **Run-of-the-house  | Hotel room type where reservation is           |
| (ROH)**             | guaranteed but the actual room is assigned     |
|                     | based on current availability at time of guest |
|                     | check-in.                                      |
+---------------------+------------------------------------------------+
| **S/MIME**          | Secure Multipurpose Internet Mail Extension    |
+---------------------+------------------------------------------------+
| **SA**              | System Administrator                           |
+---------------------+------------------------------------------------+
| **SAML**            | Security Assertion Markup Language             |
+---------------------+------------------------------------------------+
| **SATO**            | Scheduled Airlines Ticket Office               |
+---------------------+------------------------------------------------+
| **SBU**             | Sensitive But Unclassified                     |
+---------------------+------------------------------------------------+
| **SCM**             | Supply Chain Management                        |
+---------------------+------------------------------------------------+
| **SDDC**            | Surface Deployment and Distribution Command. A |
|                     | DOD entity that is responsible the for the     |
|                     | negotiated rental car agreement program that   |
|                     | is used by federal travelers. The SDDC         |
|                     | negotiated car rates include automatic         |
|                     | unlimited mileage, collision damage insurance, |
|                     | and fixed ceiling prices.                      |
+---------------------+------------------------------------------------+
| **SDLC**            | System Development Life Cycle                  |
+---------------------+------------------------------------------------+
| **SDRAM**           | Synchronous Dynamic Random Access Memory       |
+---------------------+------------------------------------------------+
| **SEC**             | Securities and Exchange Commission             |
+---------------------+------------------------------------------------+
| **SEI**             | Software Engineering Institute                 |
+---------------------+------------------------------------------------+
| **Self Service**    | Service in which the customers or users make   |
|                     | their own travel arrangements using an Online  |
|                     | Booking Engine.                                |
+---------------------+------------------------------------------------+
| **SEPG**            | Systems Engineering Process Group              |
+---------------------+------------------------------------------------+
| **SFTP**            | Secure File Transfer Protocol                  |
+---------------------+------------------------------------------------+
| **SID**             | Site ID                                        |
+---------------------+------------------------------------------------+
| **SIT**             | Systems Integration Testing                    |
+---------------------+------------------------------------------------+
| **SL**              | Account Support Lead -- Role specific to the   |
|                     | VA Implementation Strategy Plan                |
+---------------------+------------------------------------------------+
| **SLA**             | Service Level Agreement                        |
+---------------------+------------------------------------------------+
| **SMB**             | Server Message Block                           |
+---------------------+------------------------------------------------+
| **SME**             | Subject Matter Expert                          |
+---------------------+------------------------------------------------+
| **SOA**             | Service Oriented Architecture                  |
+---------------------+------------------------------------------------+
| **SOAP**            | Simple Object Access Protocol                  |
+---------------------+------------------------------------------------+
| **SOP**             | Standard Operating Procedure                   |
+---------------------+------------------------------------------------+
| **SOW**             | Statement of Work                              |
+---------------------+------------------------------------------------+
| **SP**              | Special Publication                            |
+---------------------+------------------------------------------------+
| **Split Pay**       | A payment option, which allows direct payment  |
|                     | of the expenses, charged to the Government     |
|                     | Travel Card accounts at the time of travel     |
|                     | reimbursement. The payment information is      |
|                     | provided to the Agency's financial system      |
|                     | through an interface and payment is made by    |
|                     | the Agency's financial system.                 |
+---------------------+------------------------------------------------+
| **Sponsored         | Travel by a Federal employee that is funded by |
| Travel**            | another Federal Organization, within the       |
|                     | employee's Agency or another Agency.           |
+---------------------+------------------------------------------------+
| **SPPS**            | EDS Security and Privacy Professional Services |
|                     | Group                                          |
+---------------------+------------------------------------------------+
| **SPR**             | Software Problem Report                        |
+---------------------+------------------------------------------------+
| **SQL**             | Structured Query Language                      |
+---------------------+------------------------------------------------+
| **SSH**             | Secure Shell                                   |
+---------------------+------------------------------------------------+
| **SSL**             | Secure Socket Layer                            |
+---------------------+------------------------------------------------+
| **SSN**             | Social Security Number                         |
+---------------------+------------------------------------------------+
| **SSP**             | System Security Plan                           |
+---------------------+------------------------------------------------+
| **TAR**             | Test Analysis Report                           |
+---------------------+------------------------------------------------+
| **TAVS**            | Travel Authorization and Voucher System        |
+---------------------+------------------------------------------------+
| **TCS**             | Temporary Change of Station                    |
+---------------------+------------------------------------------------+
| **TDY**             | Temporary Duty Travel, travel by Federal       |
|                     | civilian employees and others authorized to    |
|                     | travel at Government expense.                  |
+---------------------+------------------------------------------------+
| **TFTP**            | Trivial File Transfer Protocol                 |
+---------------------+------------------------------------------------+
| **Ticket Delivery** | Method by which the TMC gets the commercial    |
|                     | airline ticket to the traveler (e.g.,          |
|                     | electronic ticketing (primary method) or paper |
|                     | ticket (delivery via U.S. Mail, Express, or    |
|                     | Courier)).                                     |
+---------------------+------------------------------------------------+
| **TLS**             | Transport Layer Security                       |
+---------------------+------------------------------------------------+
| **TMC**             | Travel Management Center -- Provides ticket    |
|                     | issuance and reservation fulfillment services  |
+---------------------+------------------------------------------------+
| **TO**              | Task Order                                     |
+---------------------+------------------------------------------------+
| **Toolbox**         | A menu option and a Web page in                |
|                     | FedTraveler.com that System Administrators use |
|                     | to manage Objects.                             |
+---------------------+------------------------------------------------+
| **TPA**             | Travel Plan Authorization                      |
+---------------------+------------------------------------------------+
| **Travel Plan**     | Synonymous with Travel Authorization or Travel |
|                     | Order -- This document identifies the key      |
|                     | travel information for a specific trip to      |
|                     | include relevant destinations, travel dates,   |
|                     | transportation arrangements, and costs,        |
|                     | lodging and per diem entitlements.             |
+---------------------+------------------------------------------------+
| **Travel Plan       | The route or chain that Travel Plans follow    |
| Path**              | for approval.                                  |
+---------------------+------------------------------------------------+
| **TRR**             | Test Readiness Review                          |
+---------------------+------------------------------------------------+
| **TSA**             | Transportation Security Administration         |
+---------------------+------------------------------------------------+
| **TTT**             | Train-the-Trainer                              |
+---------------------+------------------------------------------------+
| **TV**              | Travel Voucher                                 |
+---------------------+------------------------------------------------+
| **UAT**             | User Acceptance Testing                        |
+---------------------+------------------------------------------------+
| **UDDI**            | Universal Description, Discovery, and          |
|                     | Integration                                    |
+---------------------+------------------------------------------------+
| **UDF**             | User-Defined File                              |
+---------------------+------------------------------------------------+
| **URL**             | Uniform Resource Locator -- World Wide Web     |
|                     | address                                        |
+---------------------+------------------------------------------------+
| **USCG**            | U.S. Coast Guard                               |
+---------------------+------------------------------------------------+
| **User Profile**    | Contains information needed to manage Travel   |
|                     | Plans for an individual user, or Traveler,     |
|                     | including personal, financial, employment,     |
|                     | credit card, default, and security             |
|                     | information.                                   |
+---------------------+------------------------------------------------+
| **USITC**           | U.S. International Trade Commission            |
+---------------------+------------------------------------------------+
| **UTP**             | Universal Trunk Protocol                       |
+---------------------+------------------------------------------------+
| **VA**              | U.S. Department of Veterans Affairs            |
+---------------------+------------------------------------------------+
| **VB**              | Visual Basic                                   |
+---------------------+------------------------------------------------+
| **VBA**             | Veterans Benefits Administration               |
+---------------------+------------------------------------------------+
| **VDD**             | Version Description Document                   |
+---------------------+------------------------------------------------+
| **VHA**             | Veterans Health Administration                 |
+---------------------+------------------------------------------------+
| **VLAN**            | Virtual LAN (Local Area Network)               |
+---------------------+------------------------------------------------+
| **VoIP**            | Voice Over IP                                  |
+---------------------+------------------------------------------------+
| **VPN**             | Virtual Private Network                        |
+---------------------+------------------------------------------------+
| **WBS**             | Work Breakdown Structure or project schedule   |
+---------------------+------------------------------------------------+
| **WBT**             | Web-Based Training                             |
+---------------------+------------------------------------------------+
| **Win2K3**          | Windows 2003                                   |
+---------------------+------------------------------------------------+
| **Work Group**      | Identifies authorized Approvers for Travel     |
|                     | Plans and Expense Reports and is used by       |
|                     | FedTraveler.com in conjunction with Approval   |
|                     | Chains for routing documents.                  |
+---------------------+------------------------------------------------+
| **WSBPEL**          | Web Services Business Process Execution        |
|                     | Language                                       |
+---------------------+------------------------------------------------+
| **WSDL**            | Web Services Description Language              |
+---------------------+------------------------------------------------+
| **www or WWW**      | World Wide Web                                 |
+---------------------+------------------------------------------------+
| **XML**             | Extensible Markup Language                     |
+---------------------+------------------------------------------------+
| **XSD**             | XML Schema Definition                          |
+---------------------+------------------------------------------------+
| **YCA**             | Fare basis code that designates a guaranteed   |
|                     | coach class Airline City Pair fare.            |
+---------------------+------------------------------------------------+

[]{#__RefHeading___Toc183949361 .anchor}Appendix B---Beta Validation
Scenarios

Below Beta Validation Scenarios should be tailored to include only
scenarios that are applicable to Error: Reference source not found. If a
scenario number is not applicable, remove from the below table. The
scenarios listed below should also match the Error: Reference source not
found scenarios listed in the Beta Validation Tracking Sheet

+---------+-------------------------------------------------------------+
|         | Beta Test Scenarios                                         |
+=========+=============================================================+
| S       | Condition to Test                                           |
| cenario |                                                             |
| \#      |                                                             |
+---------+-------------------------------------------------------------+
| 1.      | **Search Hotel Availability (OBE):** A list of all          |
|         | available hotels in the defined search area are displayed   |
|         | for Traveler selection along with the appropriate rates.    |
+---------+-------------------------------------------------------------+
| 2.      | **Search Airline Availability (OBE):** A list of all        |
|         | available flights for the defined times are displayed for   |
|         | Traveler selection along with appropriate fares.            |
+---------+-------------------------------------------------------------+
| 3.      | **Search Rental Car Availability (OBE):** A list of all     |
|         | available rental car companies in the defined search area   |
|         | are displayed for Traveler selection along with vehicle     |
|         | types and appropriate rates.                                |
+---------+-------------------------------------------------------------+
| 4.      | **Search Rail Availability (OBE):** A list of all available |
|         | train routes for the defined times are displayed for        |
|         | Traveler selection along with the appropriate fares.        |
+---------+-------------------------------------------------------------+
| 5.      | **Reserve Hotel (OBE):** Hotel reservations are made and    |
|         | confirmed, a confirmation number is available, and the      |
|         | details are passed back to FedTraveler.com and posted to    |
|         | the Reservations page.                                      |
+---------+-------------------------------------------------------------+
| 6.      | **Reserve Airfare (OBE):** Airfare reservations are made    |
|         | and confirmed and ticket information is passed back to      |
|         | FedTraveler.com and posted to the Reservations page.        |
+---------+-------------------------------------------------------------+
| 7.      | **Reserve Rental Car (OBE):** Rental Car reservations are   |
|         | made and confirmed, a confirmation number is available, and |
|         | the details are passed back to FedTraveler.com and posted   |
|         | to the Reservations page.                                   |
+---------+-------------------------------------------------------------+
| 8.      | **Reserve Rail (OBE):** Train reservations are made and     |
|         | confirmed, a confirmation number is available, and the fare |
|         | details are passed back to FedTraveler.com and posted to    |
|         | the Reservations page.                                      |
+---------+-------------------------------------------------------------+
| 9.      | **View Itinerary (OBE):** Users with Itinerary Access are   |
|         | able to view itineraries using the link on their            |
|         | FedTraveler.com organizer page.                             |
+---------+-------------------------------------------------------------+
| 10.     | **Email Itineraries (OBE):** Selected users receive the     |
|         | appropriate emailed itinerary.                              |
+---------+-------------------------------------------------------------+
| 11.     | **Cancel Itinerary (OBE):** Users are able to cancel entire |
|         | itineraries through FedTraveler.com.                        |
+---------+-------------------------------------------------------------+
| 12.     | **Cancel Reservations (OBE):** Users are able to cancel     |
|         | individual reservations within the document.                |
+---------+-------------------------------------------------------------+
| 13.     | **Ticket Itinerary (OBE):** Itineraries are ticketed        |
|         | appropriately through FedTraveler.com.                      |
+---------+-------------------------------------------------------------+
| 14.     | **TMC Generated Document (OBE):** The TMC is able to        |
|         | generate a document on a Traveler's desktop from an offline |
|         | reservation.                                                |
+---------+-------------------------------------------------------------+
| 15.     | **Purchase Button (OBE):** Purchase Button is available     |
|         | after the Travel Plan is approved. **EDA ONLY**             |
+---------+-------------------------------------------------------------+
| 16.     | **Non-Refundable Fares (OBE):** Non-Refundable fares are    |
|         | available through the OBE.                                  |
+---------+-------------------------------------------------------------+
| 17.     | **Rental Car Sort (OBE):** All rental car companies with    |
|         | SDDC rates are presented to the Traveler before any other   |
|         | rental car companies.                                       |
+---------+-------------------------------------------------------------+
| 18.     | **Airfare Sort (OBE):** YCA and \_CA fares are available    |
|         | for the Traveler to select.                                 |
+---------+-------------------------------------------------------------+
| 19.     | **Hotel Sort (OBE):** All hotels participating in the       |
|         | FedRooms program are presented to the Traveler before other |
|         | hotels.                                                     |
+---------+-------------------------------------------------------------+
| 20.     | **Non-Government Rate Warning (OBE):**                      |
+---------+-------------------------------------------------------------+
| 21.     | **Business Class Options (OBE):**                           |
+---------+-------------------------------------------------------------+
| 22.     | **Seat Map (OBE):** Seat map is available for Travelers to  |
|         | select seats and to know where associates are sitting.      |
+---------+-------------------------------------------------------------+
| 23.     | **Charge CBA/IBA (Billing):** Charges are made to the IBA   |
|         | and CBA appropriately.                                      |
+---------+-------------------------------------------------------------+
| 24.     | **View IBA Charges (Billing):** IBA charges are available   |
|         | through FedTraveler.com to be added to the Expense Report.  |
+---------+-------------------------------------------------------------+
| 25.     | **Access to the Toolbox:** Appropriate users have access to |
|         | the Toolbox.                                                |
+---------+-------------------------------------------------------------+
| 26.     | **Access to Reports:** Appropriate users have access to the |
|         | reports module.                                             |
+---------+-------------------------------------------------------------+
| 27.     | **Sponsored Travel:** Sponsored travel is an available      |
|         | document type.                                              |
+---------+-------------------------------------------------------------+
| 28.     | **Non-Federally Sponsored Travel:** Non-federally sponsored |
|         | travel is an available document type.                       |
+---------+-------------------------------------------------------------+
| 29.     | **Document Duplication:** Document duplication is available |
|         | to the Traveler.                                            |
+---------+-------------------------------------------------------------+
| 30.     | **Document Number:** Document number follows the correct    |
|         | format.                                                     |
+---------+-------------------------------------------------------------+
| 31.     | **Purpose Codes:** All appropriate purpose codes are        |
|         | available to the Traveler.                                  |
+---------+-------------------------------------------------------------+
| 32.     | **Other Expenses:** All appropriate other expenses are      |
|         | available to the Traveler.                                  |
+---------+-------------------------------------------------------------+
| 33.     | **Expense Justifications:** All appropriate expenses        |
|         | require a justification.                                    |
+---------+-------------------------------------------------------------+
| 34.     | **Local Expenses:** All appropriate local expenses are      |
|         | available to the Traveler. **"MBDA Only"**                  |
+---------+-------------------------------------------------------------+
| 35.     | **Object Classes:** All appropriate object classes are      |
|         | available to the Traveler as part of the Accounting String. |
+---------+-------------------------------------------------------------+
| 36.     | **Advance:** Travelers are able to request an advance.      |
|         | **"EDA Only"**                                              |
+---------+-------------------------------------------------------------+
| 37.     | **Acocunting String:** All appropriate organization Default |
|         | Accounting Strings are available to the Traveler.           |
+---------+-------------------------------------------------------------+
| 38.     | **Multiple Cost Centers, Enabled:** More than one           |
|         | Accounting String is allowed on the Travel Plan/Expense     |
|         | Report.                                                     |
+---------+-------------------------------------------------------------+
| 39.     | **CBA Charges Split to Second Line:** All expenses charged  |
|         | to the CBA are split to a second cost center line           |
|         | automatically on the Travel Plan/Expense Report.            |
+---------+-------------------------------------------------------------+
| 40.     | **Job Titles:** Documents are routed to the correct people. |
+---------+-------------------------------------------------------------+
| 41.     | **Approval Chains:** Users have the correct approval chains |
|         | in their User Profile.                                      |
+---------+-------------------------------------------------------------+
| 42.     | **Dynamic Approver, Non-Fed Sponsored:** Dynamic approver   |
|         | is part of the approval chain.                              |
+---------+-------------------------------------------------------------+
| 43.     | **Dynamic Approvers, First Class:** Dynamic approver is     |
|         | part of the approval chain.                                 |
+---------+-------------------------------------------------------------+
| 44.     | **Dynamic Approver, Business Class:** Dynamic approver is   |
|         | part of the approval chain.                                 |
+---------+-------------------------------------------------------------+
| 45.     | **Dynamic Approver, Actual Necessary 300%:** Dynamic        |
|         | approver is part of the approval chain. **"MBDA Only"**     |
+---------+-------------------------------------------------------------+
| 46.     | **Approval of Multiple Job Title Levels:** If a job title   |
|         | appears in an approval chain consecutively, the approver    |
|         | can approve the document once and satisfy all levels.       |
+---------+-------------------------------------------------------------+
| 47.     | **Receipts Imaging:** Travelers can fax documents and have  |
|         | the image attached to their document.                       |
+---------+-------------------------------------------------------------+
| 48.     | **Approver Edit Financial Details, Expense Report:**        |
|         | Approvers can edit financial details on the Traveler's      |
|         | Expense Report.                                             |
+---------+-------------------------------------------------------------+
| 49.     | **Alternate Preparer, Create Travel Plan:** Appropriate     |
|         | users have the ability to create documents for other users. |
+---------+-------------------------------------------------------------+
| 50.     | **Alternate Preparer, Commandeer Document:** Appropriate    |
|         | users can take control of documents created by other users. |
+---------+-------------------------------------------------------------+
| 51.     | **Amendments: Travelers can make appropriate amendments to  |
|         | a document.**                                               |
+---------+-------------------------------------------------------------+

[]{#__RefHeading___Toc183949362 .anchor}Appendix C---Beta Validation
Tracking Sheet

Please refer to the Beta Validation Tracking Sheet v1.0.xls for Error:
Reference source not found tracking purposes.