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**Technical Bulletin #7**

**AFCARS Adoption Data Element Standards**

REVISED: March, 2000[^1]^,^[^2]

**INTRODUCTION**

The purpose of this technical bulletin (TB) is to provide, at a glance,
information on the missing data standards, valid codes, internal
consistency standards, and compliance standards. The table lists all of
the thirty-seven Adoption Data elements by element number and name. It
also provides the field size for each. This document is a shortened
version of the "Guide to the Elements".

**Notes:**

1\. The century year, represented by "cc", is comprised of the first two
digits representing the century date. For example, for adoption element
#2, Reporting Period Ending Date, the date "March 31, 2000" has the two
digit century year "20".

2\. Any value that is used that is not listed in the column "Valid
Codes" will fail the out of range standard. In the chart you will note
that the use of "0" is given as a valid code. While the Federal
regulation at 45 CFR 1355 does not always include a zero as a valid code
it may be used for those elements where a blank might be a valid
response. For instance in adoption element #17, "father's year of
birth", if the birth date is unknown, then a blank is a valid response.
We recognize that some programmers prefer to use a zero in place of a
blank and this is allowable.

+---+-------+---+---------+----------+------------------+-------------+
| * |       |   |         |          |                  |             |
| * |       |   |         |          |                  |             |
| [ |       |   |         |          |                  |             |
| A |       |   |         |          |                  |             |
| d |       |   |         |          |                  |             |
| o |       |   |         |          |                  |             |
| p |       |   |         |          |                  |             |
| t |       |   |         |          |                  |             |
| i |       |   |         |          |                  |             |
| o |       |   |         |          |                  |             |
| n |       |   |         |          |                  |             |
| D |       |   |         |          |                  |             |
| a |       |   |         |          |                  |             |
| t |       |   |         |          |                  |             |
| a |       |   |         |          |                  |             |
| E |       |   |         |          |                  |             |
| l |       |   |         |          |                  |             |
| e |       |   |         |          |                  |             |
| m |       |   |         |          |                  |             |
| e |       |   |         |          |                  |             |
| n |       |   |         |          |                  |             |
| t |       |   |         |          |                  |             |
| S |       |   |         |          |                  |             |
| t |       |   |         |          |                  |             |
| a |       |   |         |          |                  |             |
| n |       |   |         |          |                  |             |
| d |       |   |         |          |                  |             |
| a |       |   |         |          |                  |             |
| r |       |   |         |          |                  |             |
| d |       |   |         |          |                  |             |
| s |       |   |         |          |                  |             |
| ] |       |   |         |          |                  |             |
| { |       |   |         |          |                  |             |
| . |       |   |         |          |                  |             |
| s |       |   |         |          |                  |             |
| m |       |   |         |          |                  |             |
| a |       |   |         |          |                  |             |
| l |       |   |         |          |                  |             |
| l |       |   |         |          |                  |             |
| c |       |   |         |          |                  |             |
| a |       |   |         |          |                  |             |
| p |       |   |         |          |                  |             |
| s |       |   |         |          |                  |             |
| } |       |   |         |          |                  |             |
| * |       |   |         |          |                  |             |
| * |       |   |         |          |                  |             |
+===+=======+===+=========+==========+==================+=============+
| * | *     | * | **      | **Valid  | **Internal       | *           |
| * | *Data | * | Missing | Codes**  | Consistency      | *Compliance |
| \ | El    | F | Data    |          | Standard**       | Standards** |
| # | ement | i | Sta     |          |                  |             |
| * | N     | e | ndard** |          |                  |             |
| * | ame** | l |         |          |                  |             |
|   |       | d |         |          |                  |             |
|   |       | S |         |          |                  |             |
|   |       | i |         |          |                  |             |
|   |       | z |         |          |                  |             |
|   |       | e |         |          |                  |             |
|   |       | * |         |          |                  |             |
|   |       | * |         |          |                  |             |
+---+-------+---+---------+----------+------------------+-------------+
| 1 | State | 2 | Always  | State    | No internal      | 100% of     |
|   |       |   | re      | FIPS     | consistency      | records     |
|   |       |   | quired. | code for | standard.        | must have   |
|   |       |   |         | State    |                  | valid       |
|   |       |   |         | su       |                  | values.     |
|   |       |   |         | bmitting |                  |             |
|   |       |   |         | report   |                  |             |
+---+-------+---+---------+----------+------------------+-------------+
| 2 | R     | 6 | Always  | cc yy mm | No internal      | 100% of     |
|   | eport |   | re      |          | consistency      | records     |
|   | P     |   | quired. | cc=      | standard.        | must have   |
|   | eriod |   |         | century  |                  | valid       |
|   | E     |   |         | year;    |                  | values.     |
|   | nding |   |         |          |                  |             |
|   | Date  |   |         | y        |                  |             |
|   |       |   |         | y=00-99; |                  |             |
|   |       |   |         |          |                  |             |
|   |       |   |         | mm=01-12 |                  |             |
+---+-------+---+---------+----------+------------------+-------------+
| 3 | R     | 1 | Always  | Any      | No internal      | 100% of     |
|   | ecord | 2 | re      | ASCII    | consistency      | records     |
|   | n     |   | quired. | c        | standard.        | must have   |
|   | umber |   |         | haracter |                  | valid       |
|   |       |   |         | except   |                  | values.     |
|   |       |   |         | "@",     |                  |             |
|   |       |   |         | "\$",    |                  |             |
|   |       |   |         | "#", or  |                  |             |
|   |       |   |         | "%".     |                  |             |
+---+-------+---+---------+----------+------------------+-------------+
| 4 | State | 1 | Always  | 1-2      | If either        | 100% of     |
|   | A     |   | re      |          | adoption element | records     |
|   | gency |   | quired. | 1=Yes    | #34 (Child was   | must have   |
|   | I     |   |         |          | placed by)       | valid       |
|   | nvolv |   |         | 2=No     | equals 1 (Public | values.     |
|   | ement |   |         |          | agency),         |             |
|   |       |   |         |          | adoption element |             |
|   |       |   |         |          | #31 (Foster      |             |
|   |       |   |         |          | Parent of Child) |             |
|   |       |   |         |          | equals 1 (Yes)   |             |
|   |       |   |         |          | or adoption      |             |
|   |       |   |         |          | element #35      |             |
|   |       |   |         |          | (monthly         |             |
|   |       |   |         |          | financial        |             |
|   |       |   |         |          | subsidy) equals  |             |
|   |       |   |         |          | 1 (Yes), then    |             |
|   |       |   |         |          | adoption element |             |
|   |       |   |         |          | #4 (State Agency |             |
|   |       |   |         |          | involvement)     |             |
|   |       |   |         |          | must equal 1     |             |
|   |       |   |         |          | (Yes). Add IC \# |             |
+---+-------+---+---------+----------+------------------+-------------+
| 5 | Ch    | 6 | Always  | cc yy mm | The Child's date | 90% of      |
|   | ild's |   | r       |          | of birth         | records     |
|   | Date  |   | equired | cc =     | (adoption        | having      |
|   | of    |   | (if     | century  | element #5) must | adoption    |
|   | Birth |   | u       | year;    | be later than    | element #4  |
|   |       |   | nknown, |          | both the         | (State      |
|   |       |   | enter   | y        | Mother's and     | Agency      |
|   |       |   | an      | y=00-99; | Father's year of | I           |
|   |       |   | appr    |          | birth (adoption  | nvolvement) |
|   |       |   | oximate | mm=01-12 | element #16 and  | equal 1     |
|   |       |   | date of |          | #17) unless      | (Yes) must  |
|   |       |   | birth). |          | either of them   | have valid  |
|   |       |   |         |          | is unknown.      | values.     |
+---+-------+---+---------+----------+------------------+-------------+
| 6 | Sex   | 1 | Always  | 1-2      | No internal      | 90% of      |
|   |       |   | re      |          | consistency      | records     |
|   |       |   | quired. | 1=Male   | standard.        | having      |
|   |       |   |         |          |                  | adoption    |
|   |       |   |         | 2=Female |                  | element #4  |
|   |       |   |         |          |                  | (State      |
|   |       |   |         |          |                  | Agency      |
|   |       |   |         |          |                  | I           |
|   |       |   |         |          |                  | nvolvement) |
|   |       |   |         |          |                  | equal 1     |
|   |       |   |         |          |                  | (Yes) must  |
|   |       |   |         |          |                  | have valid  |
|   |       |   |         |          |                  | values.     |
+---+-------+---+---------+----------+------------------+-------------+
| 7 | Ch    | 6 | Always  | 0 = does | If at least one  | 90% of      |
|   | ild's |   | re      | not      | of the race      | records     |
|   | race  |   | quired. | apply    | categories a-e   | having      |
|   |       |   |         |          | is selected      | adoption    |
|   | a\.   |   |         | 1=       | (coded as 1)     | element #4  |
|   | Ame   |   |         | applies  | then f cannot be | (State      |
|   | rican |   |         |          | coded as a "1".. | Agency      |
|   | I     |   |         |          | A combination of | I           |
|   | ndian |   |         |          | a 1 in any       | nvolvement) |
|   | or    |   |         |          | category a-e and | equal 1     |
|   | A     |   |         |          | a 1 in f will    | (Yes) must  |
|   | laska |   |         |          | result in an     | have valid  |
|   | N     |   |         |          | error. In        | values.     |
|   | ative |   |         |          | addition, if all |             |
|   |       |   |         |          | race categories  |             |
|   | b\.   |   |         |          | a-f are a        |             |
|   | Asian |   |         |          | combination of   |             |
|   |       |   |         |          | all blanks and   |             |
|   | c\.   |   |         |          | 0s or all 0s,    |             |
|   | Black |   |         |          | this will result |             |
|   | or    |   |         |          | in an error.     |             |
|   | Af    |   |         |          |                  |             |
|   | rican |   |         |          |                  |             |
|   | Ame   |   |         |          |                  |             |
|   | rican |   |         |          |                  |             |
|   |       |   |         |          |                  |             |
|   | d\.   |   |         |          |                  |             |
|   | N     |   |         |          |                  |             |
|   | ative |   |         |          |                  |             |
|   | Haw   |   |         |          |                  |             |
|   | aiian |   |         |          |                  |             |
|   | or    |   |         |          |                  |             |
|   | Other |   |         |          |                  |             |
|   | Pa    |   |         |          |                  |             |
|   | cific |   |         |          |                  |             |
|   | Isl   |   |         |          |                  |             |
|   | ander |   |         |          |                  |             |
|   |       |   |         |          |                  |             |
|   | e\.   |   |         |          |                  |             |
|   | White |   |         |          |                  |             |
|   |       |   |         |          |                  |             |
|   | f\.   |   |         |          |                  |             |
|   | U     |   |         |          |                  |             |
|   | nable |   |         |          |                  |             |
|   | to    |   |         |          |                  |             |
|   | Dete  |   |         |          |                  |             |
|   | rmine |   |         |          |                  |             |
+---+-------+---+---------+----------+------------------+-------------+
| 8 | His   | 1 | Always  | 1-3      | No internal      | 90% of      |
|   | panic |   | re      |          | consistency      | records     |
|   | or    |   | quired. | 1=Yes    | standard.        | having      |
|   | L     |   |         |          |                  | adoption    |
|   | atino |   |         | 2=No     |                  | element #4  |
|   | Ethn  |   |         |          |                  | (State      |
|   | icity |   |         | 3=Unable |                  | Agency      |
|   |       |   |         | to       |                  | I           |
|   |       |   |         | d        |                  | nvolvement) |
|   |       |   |         | etermine |                  | equal 1     |
|   |       |   |         |          |                  | (Yes) must  |
|   |       |   |         |          |                  | have valid  |
|   |       |   |         |          |                  | values.     |
+---+-------+---+---------+----------+------------------+-------------+
| 9 | State | 1 | Always  | 1-2      | No internal      | 90% of      |
|   | Ag    |   | re      |          | consistency      | records     |
|   | ency\ |   | quired. | 1=Yes    | standard.        | having      |
|   | ...sp |   |         |          |                  | adoption    |
|   | ecial |   |         | 2=No     |                  | element #4  |
|   | needs |   |         |          |                  | (State      |
|   |       |   |         |          |                  | Agency      |
|   |       |   |         |          |                  | I           |
|   |       |   |         |          |                  | nvolvement) |
|   |       |   |         |          |                  | equal 1     |
|   |       |   |         |          |                  | (Yes) must  |
|   |       |   |         |          |                  | have valid  |
|   |       |   |         |          |                  | values.     |
+---+-------+---+---------+----------+------------------+-------------+
| 1 | Pr    | 1 | Not     | 0-5      | Adoption element | 90% of      |
| 0 | imary |   | r       |          | #10 (Primary     | records     |
|   | b     |   | equired | 0=Not    | basis\...special | having      |
|   | asis\ |   | if #9   | ap       | needs) must be   | adoption    |
|   | ...sp |   | is 2.   | plicable | completed with a | element #4  |
|   | ecial |   |         |          | value of 1-5 if  | (State      |
|   | needs |   |         | 1=Racia  | adoption element | Agency      |
|   |       |   |         | l/Ethnic | #9 (State        | I           |
|   |       |   |         | Ba       | A                | nvolvement) |
|   |       |   |         | ckground | gency\...special | equal 1     |
|   |       |   |         |          | needs) equals 1  | (Yes) must  |
|   |       |   |         | 2=Age    | (Yes).           | have valid  |
|   |       |   |         |          |                  | values.     |
|   |       |   |         | 3=Me     |                  |             |
|   |       |   |         | mbership |                  |             |
|   |       |   |         | in a     |                  |             |
|   |       |   |         | Sibling  |                  |             |
|   |       |   |         | Group    |                  |             |
|   |       |   |         |          |                  |             |
|   |       |   |         | 4        |                  |             |
|   |       |   |         | =Medical |                  |             |
|   |       |   |         | co       |                  |             |
|   |       |   |         | nditions |                  |             |
|   |       |   |         | or       |                  |             |
|   |       |   |         | Mental,  |                  |             |
|   |       |   |         | Physical |                  |             |
|   |       |   |         | or       |                  |             |
|   |       |   |         | E        |                  |             |
|   |       |   |         | motional |                  |             |
|   |       |   |         | Disa     |                  |             |
|   |       |   |         | bilities |                  |             |
|   |       |   |         |          |                  |             |
|   |       |   |         | 5=other  |                  |             |
+---+-------+---+---------+----------+------------------+-------------+
| 1 | Type  | 1 | Not     | 0-1      | If adoption      | 90% of      |
| 1 | of    |   | r       |          | element #10      | records     |
|   | Di    |   | equired | 0=Does   | (Primary         | having      |
|   | sabil |   | if #9   | not      | basis\...special | adoption    |
|   | ity-M |   | is 2.   | Apply    | needs) equals 4  | element #4  |
|   | ental |   |         |          | (Medical         | (State      |
|   | R     |   |         | 1=Yes,   | conditions or    | Agency      |
|   | etard |   |         | applies  | Mental, Physical | I           |
|   | ation |   |         |          | or Emotional     | nvolvement) |
|   |       |   |         |          | Disabilities),   | equal 1     |
|   |       |   |         |          | then at least    | (Yes) must  |
|   |       |   |         |          | one of adoption  | have valid  |
|   |       |   |         |          | elements #11-#15 | values.     |
|   |       |   |         |          | must equal 1     |             |
|   |       |   |         |          | (yes).           |             |
+---+-------+---+---------+----------+------------------+-------------+
| 1 | Type  | 1 | Not     | 0-1      | If adoption      | 90% of      |
| 2 | of    |   | r       |          | element #10      | records     |
|   | Disa  |   | equired | 0=Does   | (Primary         | having      |
|   | bilit |   | if #9   | not      | basis\...special | adoption    |
|   | y-Vis |   | is 2.   | Apply    | needs) equals 4  | element #4  |
|   | ually |   |         |          | (Medical         | (State      |
|   | or    |   |         | 1=Yes,   | conditions or    | Agency      |
|   | He    |   |         | applies  | Mental, Physical | I           |
|   | aring |   |         |          | or Emotional     | nvolvement) |
|   | Imp   |   |         |          | Disabilities),   | equal 1     |
|   | aired |   |         |          | then at least    | (Yes) must  |
|   |       |   |         |          | one of adoption  | have valid  |
|   |       |   |         |          | elements #11-#15 | values.     |
|   |       |   |         |          | must equal 1     |             |
|   |       |   |         |          | (yes).           |             |
+---+-------+---+---------+----------+------------------+-------------+
| 1 | Type  | 1 | Not     | 0-1      | If adoption      | 90% of      |
| 3 | of    |   | r       |          | element #10      | records     |
|   | D     |   | equired | 0=Does   | (Primary         | having      |
|   | isabi |   | if #9   | not      | basis\...special | adoption    |
|   | lity- |   | is 2.   | Apply    | needs) equals 4  | element #4  |
|   | Physi |   |         |          | (Medical         | (State      |
|   | cally |   |         | 1=Yes,   | conditions or    | Agency      |
|   | Dis   |   |         | applies  | Mental, Physical | I           |
|   | abled |   |         |          | or Emotional     | nvolvement) |
|   |       |   |         |          | Disabilities),   | equal 1     |
|   |       |   |         |          | then at least    | (Yes) must  |
|   |       |   |         |          | one of adoption  | have valid  |
|   |       |   |         |          | elements #11-#15 | values.     |
|   |       |   |         |          | must equal 1     |             |
|   |       |   |         |          | (yes).           |             |
+---+-------+---+---------+----------+------------------+-------------+
| 1 | Type  | 1 | Not     | 0-1      | If adoption      | 90% of      |
| 4 | of    |   | r       |          | element #10      | records     |
|   | Di    |   | equired | 0=Does   | (Primary         | having      |
|   | sabil |   | if #9   | not      | basis\...special | adoption    |
|   | ity-E |   | is 2.   | Apply    | needs) equals 4  | element #4  |
|   | motio |   |         |          | (Medical         | (State      |
|   | nally |   |         | 1=Yes,   | conditions or    | Agency      |
|   | Dist  |   |         | applies  | Mental, Physical | I           |
|   | urbed |   |         |          | or Emotional     | nvolvement) |
|   |       |   |         |          | Disabilities),   | equal 1     |
|   |       |   |         |          | then at least    | (Yes) must  |
|   |       |   |         |          | one of adoption  | have valid  |
|   |       |   |         |          | elements #11-#15 | values.     |
|   |       |   |         |          | must equal 1     |             |
|   |       |   |         |          | (yes).           |             |
+---+-------+---+---------+----------+------------------+-------------+
| 1 | Type  | 1 | Not     | 0-1      | If adoption      | 90% of      |
| 5 | of    |   | r       |          | element #10      | records     |
|   | D     |   | equired | 0=Does   | (Primary         | having      |
|   | isabi |   | if #9   | not      | basis\...special | adoption    |
|   | lity- |   | is 2.   | Apply    | needs) equals 4  | element #4  |
|   | Other |   |         |          | (Medical         | (State      |
|   | medi  |   |         | 1=Yes,   | conditions or    | Agency      |
|   | cally |   |         | applies  | Mental, Physical | I           |
|   | diag  |   |         |          | or Emotional     | nvolvement) |
|   | nosed |   |         |          | Disabilities),   | equal 1     |
|   | cond  |   |         |          | then at least    | (Yes) must  |
|   | ition |   |         |          | one of adoption  | have valid  |
|   |       |   |         |          | elements #11-#15 | values.     |
|   |       |   |         |          | must equal 1     |             |
|   |       |   |         |          | (yes).           |             |
+---+-------+---+---------+----------+------------------+-------------+
| 1 | Mot   | 4 | No      | Blank    | No internal      | 90% of      |
| 6 | her's |   | Missing | (If      | consistency      | records     |
|   | year  |   | Data    | u        | standard.        | having      |
|   | of    |   | S       | nknown), |                  | adoption    |
|   | birth |   | tandard |          |                  | element #4  |
|   |       |   | (not    | cc yy    |                  | (State      |
|   |       |   | r       |          |                  | Agency      |
|   |       |   | equired | cc =     |                  | I           |
|   |       |   | if      | century  |                  | nvolvement) |
|   |       |   | un      | year;    |                  | equal 1     |
|   |       |   | known). |          |                  | (Yes) must  |
|   |       |   | If      | yy=00-99 |                  | have valid  |
|   |       |   | child   |          |                  | values.     |
|   |       |   | was     |          |                  |             |
|   |       |   | aba     |          |                  |             |
|   |       |   | ndoned, |          |                  |             |
|   |       |   | or if   |          |                  |             |
|   |       |   | info    |          |                  |             |
|   |       |   | rmation |          |                  |             |
|   |       |   | is      |          |                  |             |
|   |       |   | ot      |          |                  |             |
|   |       |   | herwise |          |                  |             |
|   |       |   | unava   |          |                  |             |
|   |       |   | ilable, |          |                  |             |
|   |       |   | leave   |          |                  |             |
|   |       |   | blank.  |          |                  |             |
+---+-------+---+---------+----------+------------------+-------------+
| 1 | Fat   | 4 | No      | Blank    | No internal      | 90% of      |
| 7 | her's |   | Missing | (If      | consistency      | records     |
|   | year  |   | Data    | u        | standard.        | having      |
|   | of    |   | S       | nknown), |                  | adoption    |
|   | birth |   | tandard |          |                  | element #4  |
|   |       |   | (not    | cc yy    |                  | (State      |
|   |       |   | r       |          |                  | Agency      |
|   |       |   | equired | cc =     |                  | I           |
|   |       |   | if      | century  |                  | nvolvement) |
|   |       |   | un      | year;    |                  | equal 1     |
|   |       |   | known). |          |                  | (Yes) must  |
|   |       |   | If      | yy=00-99 |                  | have valid  |
|   |       |   | child   |          |                  | values.     |
|   |       |   | was     |          |                  |             |
|   |       |   | aba     |          |                  |             |
|   |       |   | ndoned, |          |                  |             |
|   |       |   | or if   |          |                  |             |
|   |       |   | info    |          |                  |             |
|   |       |   | rmation |          |                  |             |
|   |       |   | is      |          |                  |             |
|   |       |   | ot      |          |                  |             |
|   |       |   | herwise |          |                  |             |
|   |       |   | unava   |          |                  |             |
|   |       |   | ilable, |          |                  |             |
|   |       |   | leave   |          |                  |             |
|   |       |   | blank.  |          |                  |             |
+---+-------+---+---------+----------+------------------+-------------+
| 1 | M     | 1 | Always  | 1-3      | No internal      | 90% of      |
| 8 | other |   | re      |          | consistency      | records     |
|   | ma    |   | quired. | 1=Yes    | standard.        | having      |
|   | rried |   |         |          |                  | adoption    |
|   |       |   |         | 2=No     |                  | element #4  |
|   |       |   |         |          |                  | (State      |
|   |       |   |         | 3-Unable |                  | Agency      |
|   |       |   |         | to       |                  | I           |
|   |       |   |         | d        |                  | nvolvement) |
|   |       |   |         | etermine |                  | equal 1     |
|   |       |   |         |          |                  | (Yes) must  |
|   |       |   |         |          |                  | have valid  |
|   |       |   |         |          |                  | values.     |
+---+-------+---+---------+----------+------------------+-------------+
| 1 | Date  | 8 | Always  | cc yy mm | Adoption element | 90% of      |
| 9 | of    |   | re      | dd       | #19 (Date of     | records     |
|   | Mot   |   | quired. |          | Mother's         | having      |
|   | her's |   |         | cc =     | termination of   | adoption    |
|   | t     |   |         | century  | parental rights) | element #4  |
|   | ermin |   |         | year;    | must be prior to | (State      |
|   | ation |   |         |          | or equal to      | Agency      |
|   | of    |   |         | y        | adoption element | I           |
|   | par   |   |         | y=00-99; | #21 (Date        | nvolvement) |
|   | ental |   |         |          | adoption         | equal 1     |
|   | r     |   |         | m        | legalized).      | (Yes) must  |
|   | ights |   |         | m=01-12; |                  | have valid  |
|   |       |   |         |          |                  | values.     |
|   |       |   |         | dd=01-31 |                  |             |
+---+-------+---+---------+----------+------------------+-------------+
| 2 | Date  | 8 | Always  | cc yy mm | Adoption element | 90% of      |
| 0 | of    |   | re      | dd       | #20 (Date of     | records     |
|   | Fat   |   | quired. |          | Father's         | having      |
|   | her's |   |         | cc =     | termination of   | adoption    |
|   | t     |   |         | century  | parental rights) | element #4  |
|   | ermin |   |         | year;    | must be prior to | (State      |
|   | ation |   |         |          | or equal to      | Agency      |
|   | of    |   |         | y        | adoption element | I           |
|   | par   |   |         | y=00-99; | #21 (Date        | nvolvement) |
|   | ental |   |         |          | adoption         | equal 1     |
|   | r     |   |         | m        | legalized).      | (Yes) must  |
|   | ights |   |         | m=01-12; |                  | have valid  |
|   |       |   |         |          |                  | values.     |
|   |       |   |         | dd=01-31 |                  |             |
+---+-------+---+---------+----------+------------------+-------------+
| 2 | Date  | 8 | Always  | cc yy mm | No internal      | 90% of      |
| 1 | ado   |   | re      | dd       | consistency      | records     |
|   | ption |   | quired. |          | standard.        | having      |
|   | lega  |   |         | cc =     |                  | adoption    |
|   | lized |   |         | century  |                  | element #4  |
|   |       |   |         | year;    |                  | (State      |
|   |       |   |         |          |                  | Agency      |
|   |       |   |         | y        |                  | I           |
|   |       |   |         | y=00-99; |                  | nvolvement) |
|   |       |   |         |          |                  | equal 1     |
|   |       |   |         | m        |                  | (Yes) must  |
|   |       |   |         | m=01-12; |                  | have valid  |
|   |       |   |         |          |                  | values.     |
|   |       |   |         | d        |                  |             |
|   |       |   |         | d=01-31; |                  |             |
+---+-------+---+---------+----------+------------------+-------------+
| 2 | Ado   | 1 | Always  | 1-4      | No internal      | 90% of      |
| 2 | ptive |   | re      |          | consistency      | records     |
|   | par   |   | quired. | 1        | standard.        | having      |
|   | ents' |   |         | =Married |                  | adoption    |
|   | f     |   |         | couple   |                  | element #4  |
|   | amily |   |         |          |                  | (State      |
|   | stru  |   |         | 2=U      |                  | Agency      |
|   | cture |   |         | nmarried |                  | I           |
|   |       |   |         | couple   |                  | nvolvement) |
|   |       |   |         |          |                  | equal 1     |
|   |       |   |         | 3=Single |                  | (Yes) must  |
|   |       |   |         | female   |                  | have valid  |
|   |       |   |         |          |                  | values.     |
|   |       |   |         | 4=Single |                  |             |
|   |       |   |         | male     |                  |             |
+---+-------+---+---------+----------+------------------+-------------+
| 2 | Year  | 4 | Only    | cc yy    | If adoption      | 90% of      |
| 3 | of    |   | r       |          | element #22      | records     |
|   | birth |   | equired | cc =     | (Adoptive        | having      |
|   | (Ado  |   | if      | century  | parents' family  | adoption    |
|   | ptive |   | a       | year;    | structure) is    | element #4  |
|   | Mo    |   | doption |          | either 1, 2 or 3 | (State      |
|   | ther) |   | element | yy=00-99 | (Married couple, | Agency      |
|   |       |   | #22     |          | Unmarried couple | I           |
|   |       |   | (A      |          | or Single        | nvolvement) |
|   |       |   | doptive |          | female),         | equal 1     |
|   |       |   | p       |          | adoption element | (Yes) must  |
|   |       |   | arents' |          | #23 (Adoptive    | have valid  |
|   |       |   | family  |          | Mother's year of | values.     |
|   |       |   | str     |          | birth) must be   |             |
|   |       |   | ucture) |          | completed.       |             |
|   |       |   | is      |          |                  |             |
|   |       |   | either  |          |                  |             |
|   |       |   | 1, 2 or |          |                  |             |
|   |       |   | 3.      |          |                  |             |
+---+-------+---+---------+----------+------------------+-------------+
| 2 | Year  | 4 | Only    | cc yy    | If adoption      | 90% of      |
| 4 | of    |   | r       |          | element #22      | records     |
|   | birth |   | equired | cc =     | (Adoptive        | having      |
|   | (Ado  |   | if      | century  | parents' family  | adoption    |
|   | ptive |   | a       | year;    | structure) is    | element #4  |
|   | Fa    |   | doption |          | either 1, 2 or 4 | (State      |
|   | ther) |   | element | yy=00-99 | (Married couple, | Agency      |
|   |       |   | #22     |          | Unmarried couple | I           |
|   |       |   | (A      |          | or Single male), | nvolvement) |
|   |       |   | doptive |          | adoption element | equal 1     |
|   |       |   | p       |          | #24 (Adoptive    | (Yes) must  |
|   |       |   | arents' |          | Father's year of | have valid  |
|   |       |   | family  |          | birth) must be   | values.     |
|   |       |   | str     |          | completed.       |             |
|   |       |   | ucture) |          |                  |             |
|   |       |   | is      |          |                  |             |
|   |       |   | either  |          |                  |             |
|   |       |   | 1, 2 or |          |                  |             |
|   |       |   | 4.      |          |                  |             |
+---+-------+---+---------+----------+------------------+-------------+
| 2 | Race  | 6 | Only    | 0 = does | Adoption element | 90% of      |
| 5 | (Ado  |   | r       | not      | #25 (Adoptive    | records     |
|   | ptive |   | equired | apply    | mother's race)   | having      |
|   | mo    |   | if      |          | must be          | adoption    |
|   | ther) |   | a       | 1=       | completed if     | element #4  |
|   |       |   | doption | applies  | adoption element | (State      |
|   | a\.   |   | element |          | #22 (Adoptive    | Agency      |
|   | Ame   |   | #22     |          | parents' family  | I           |
|   | rican |   | (A      |          | structure) is    | nvolvement) |
|   | I     |   | doptive |          | either 1, 2 or 3 | equal 1     |
|   | ndian |   | p       |          | (Married couple, | (Yes) must  |
|   | or    |   | arents' |          | Unmarried couple | have valid  |
|   | A     |   | family  |          | or Single        | values.     |
|   | laska |   | str     |          | female).         |             |
|   | N     |   | ucture) |          |                  |             |
|   | ative |   | is      |          | If at least one  |             |
|   |       |   | either  |          | of the race      |             |
|   | b\.   |   | 1, 2 or |          | categories a-e   |             |
|   | Asian |   | 3.      |          | is selected      |             |
|   |       |   |         |          | (coded as 1)     |             |
|   | c\.   |   |         |          | then f cannot be |             |
|   | Black |   |         |          | coded as a "1".  |             |
|   | or    |   |         |          | A combination of |             |
|   | Af    |   |         |          | a 1 in any       |             |
|   | rican |   |         |          | category a-e and |             |
|   | Ame   |   |         |          | a 1 in f will    |             |
|   | rican |   |         |          | result in an     |             |
|   |       |   |         |          | error. In        |             |
|   | d\.   |   |         |          | addition, if all |             |
|   | N     |   |         |          | race categories  |             |
|   | ative |   |         |          | a-f are a        |             |
|   | Haw   |   |         |          | combination of   |             |
|   | aiian |   |         |          | all blanks and   |             |
|   | or    |   |         |          | 0s or all 0s,    |             |
|   | Other |   |         |          | this will result |             |
|   | Pa    |   |         |          | in an error.     |             |
|   | cific |   |         |          |                  |             |
|   | Isl   |   |         |          |                  |             |
|   | ander |   |         |          |                  |             |
|   |       |   |         |          |                  |             |
|   | e\.   |   |         |          |                  |             |
|   | White |   |         |          |                  |             |
|   |       |   |         |          |                  |             |
|   | f\.   |   |         |          |                  |             |
|   | U     |   |         |          |                  |             |
|   | nable |   |         |          |                  |             |
|   | to    |   |         |          |                  |             |
|   | Dete  |   |         |          |                  |             |
|   | rmine |   |         |          |                  |             |
+---+-------+---+---------+----------+------------------+-------------+
| 2 | His   | 1 | Only    | 0-3      | Adoption element | 90% of      |
| 6 | panic |   | r       |          | #26 (Hispanic or | records     |
|   | or    |   | equired | 0=Not    | Latino           | having      |
|   | L     |   | if      | Ap       | ethnicity-       | adoption    |
|   | atino |   | a       | plicable | adoptive mother) | element #4  |
|   | Ethn  |   | doption | 1=Yes    | must be          | (State      |
|   | icity |   | element |          | completed if     | Agency      |
|   | (Ado  |   | #22     | 2=No     | adoption element | I           |
|   | ptive |   | (A      |          | #22 (Adoptive    | nvolvement) |
|   | mo    |   | doptive | 3=Unable | parents' family  | equal 1     |
|   | ther) |   | p       | to       | structure) is    | (Yes) must  |
|   |       |   | arents' | d        | either 1, 2 or 3 | have valid  |
|   |       |   | family  | etermine | (Married couple, | values.     |
|   |       |   | str     |          | Unmarried couple |             |
|   |       |   | ucture) |          | or Single        |             |
|   |       |   | is      |          | female).         |             |
|   |       |   | either  |          |                  |             |
|   |       |   | 1, 2 or |          |                  |             |
|   |       |   | 3.      |          |                  |             |
+---+-------+---+---------+----------+------------------+-------------+
| 2 | Race  | 6 | Only    | 0 = does | Adoption element | 90% of      |
| 7 | (Ado  |   | r       | not      | #27 (Adoptive    | records     |
|   | ptive |   | equired | apply    | Father's race)   | having      |
|   | Fa    |   | if      |          | must be          | adoption    |
|   | ther) |   | a       | 1=       | completed if     | element #4  |
|   |       |   | doption | applies  | adoption element | (State      |
|   | a\.   |   | element |          | #22 (Adoptive    | Agency      |
|   | Ame   |   | #22     |          | parents' family  | I           |
|   | rican |   | (A      |          | structure) is    | nvolvement) |
|   | I     |   | doptive |          | either 1, 2 or 4 | equal 1     |
|   | ndian |   | p       |          | (Married couple, | (Yes) must  |
|   | or    |   | arents' |          | Unmarried couple | have valid  |
|   | A     |   | family  |          | or Single male). | values.     |
|   | laska |   | str     |          |                  |             |
|   | N     |   | ucture) |          | If at least one  |             |
|   | ative |   | is      |          | of the race      |             |
|   |       |   | either  |          | categories a-e   |             |
|   | b\.   |   | 1, 2 or |          | is selected      |             |
|   | Asian |   | 4.      |          | (coded as 1)     |             |
|   |       |   |         |          | then f cannot be |             |
|   | c\.   |   |         |          | coded as a "1".  |             |
|   | Black |   |         |          | A combination of |             |
|   | or    |   |         |          | a 1 in any       |             |
|   | Af    |   |         |          | category a-e and |             |
|   | rican |   |         |          | a 1 in f will    |             |
|   | Ame   |   |         |          | result in an     |             |
|   | rican |   |         |          | error. In        |             |
|   |       |   |         |          | addition, if all |             |
|   | d\.   |   |         |          | race categories  |             |
|   | N     |   |         |          | a-f are a        |             |
|   | ative |   |         |          | combination of   |             |
|   | Haw   |   |         |          | all blanks and   |             |
|   | aiian |   |         |          | 0s or all 0s,    |             |
|   | or    |   |         |          | this will result |             |
|   | Other |   |         |          | in an error.     |             |
|   | Pa    |   |         |          |                  |             |
|   | cific |   |         |          |                  |             |
|   | Isl   |   |         |          |                  |             |
|   | ander |   |         |          |                  |             |
|   |       |   |         |          |                  |             |
|   | e\.   |   |         |          |                  |             |
|   | White |   |         |          |                  |             |
|   |       |   |         |          |                  |             |
|   | f\.   |   |         |          |                  |             |
|   | U     |   |         |          |                  |             |
|   | nable |   |         |          |                  |             |
|   | to    |   |         |          |                  |             |
|   | Dete  |   |         |          |                  |             |
|   | rmine |   |         |          |                  |             |
+---+-------+---+---------+----------+------------------+-------------+
| 2 | His   | 1 | Only    | 0-3      | Adoption element | 90% of      |
| 8 | panic |   | r       |          | #28 (Hispanic or | records     |
|   | or    |   | equired | 0=Not    | Latino ethnicity | having      |
|   | L     |   | if      | Ap       | father) must be  | adoption    |
|   | atino |   | a       | plicable | completed if     | element #4  |
|   | eth   |   | doption | 1=Yes    | adoption element | (State      |
|   | nicit |   | element |          | #22 (Adoptive    | Agency      |
|   | y(Ado |   | #22     | 2=No     | parents' family  | I           |
|   | ptive |   | (A      |          | structure) is    | nvolvement) |
|   | fa    |   | doptive | 3=Unable | either 1, 2 or 4 | equal 1     |
|   | ther) |   | p       | to       | (Married couple, | (Yes) must  |
|   |       |   | arents' | d        | Unmarried couple | have valid  |
|   |       |   | family  | etermine | or Single male). | values.     |
|   |       |   | str     |          |                  |             |
|   |       |   | ucture) |          |                  |             |
|   |       |   | is      |          |                  |             |
|   |       |   | either  |          |                  |             |
|   |       |   | 1, 2 or |          |                  |             |
|   |       |   | 4.      |          |                  |             |
+---+-------+---+---------+----------+------------------+-------------+
| 2 | Rel   | 1 | Always  | 0-1      | No internal      | 90% of      |
| 9 | ation |   | re      |          | consistency      | records     |
|   | ship- |   | quired. | 0=Does   | standard.        | having      |
|   | Stepp |   |         | not      |                  | adoption    |
|   | arent |   |         | apply    |                  | element #4  |
|   |       |   |         |          |                  | (State      |
|   |       |   |         | 1=Yes,   |                  | Agency      |
|   |       |   |         | Applies  |                  | I           |
|   |       |   |         |          |                  | nvolvement) |
|   |       |   |         |          |                  | equal 1     |
|   |       |   |         |          |                  | (Yes) must  |
|   |       |   |         |          |                  | have valid  |
|   |       |   |         |          |                  | values.     |
+---+-------+---+---------+----------+------------------+-------------+
| 3 | Rel   | 1 | Always  | 0-1      | No internal      | 90% of      |
| 0 | ation |   | re      |          | consistency      | records     |
|   | ship- |   | quired. | 0=Does   | standard.        | having      |
|   | Other |   |         | not      |                  | adoption    |
|   | rel   |   |         | apply    |                  | element #4  |
|   | ative |   |         |          |                  | (State      |
|   |       |   |         | 1=Yes,   |                  | Agency      |
|   |       |   |         | Applies  |                  | I           |
|   |       |   |         |          |                  | nvolvement) |
|   |       |   |         |          |                  | equal 1     |
|   |       |   |         |          |                  | (Yes) must  |
|   |       |   |         |          |                  | have valid  |
|   |       |   |         |          |                  | values.     |
+---+-------+---+---------+----------+------------------+-------------+
| 3 | Rela  | 1 | Always  | 0-1      | No internal      | 90% of      |
| 1 | tions |   | re      |          | consistency      | records     |
|   | hip-F |   | quired. | 0=Does   | standard.        | having      |
|   | oster |   |         | not      |                  | adoption    |
|   | p     |   |         | apply    |                  | element #4  |
|   | arent |   |         |          |                  | (State      |
|   |       |   |         | 1=Yes,   |                  | Agency      |
|   |       |   |         | Applies  |                  | I           |
|   |       |   |         |          |                  | nvolvement) |
|   |       |   |         |          |                  | equal 1     |
|   |       |   |         |          |                  | (Yes) must  |
|   |       |   |         |          |                  | have valid  |
|   |       |   |         |          |                  | values.     |
+---+-------+---+---------+----------+------------------+-------------+
| 3 | Rel   | 1 | Always  | 0-1      | No internal      | 90% of      |
| 2 | ation |   | re      |          | consistency      | records     |
|   | ship- |   | quired. | 0=Does   | standard.        | having      |
|   | Other |   |         | not      |                  | adoption    |
|   | no    |   |         | apply    |                  | element #4  |
|   | n-rel |   |         |          |                  | (State      |
|   | ative |   |         | 1=Yes,   |                  | Agency      |
|   |       |   |         | Applies  |                  | I           |
|   |       |   |         |          |                  | nvolvement) |
|   |       |   |         |          |                  | equal 1     |
|   |       |   |         |          |                  | (Yes) must  |
|   |       |   |         |          |                  | have valid  |
|   |       |   |         |          |                  | values.     |
+---+-------+---+---------+----------+------------------+-------------+
| 3 | Child | 1 | Always  | 1-3      | No internal      | 90% of      |
| 3 | was   |   | re      |          | consistency      | records     |
|   | p     |   | quired. | 1=Within | standard.        | having      |
|   | laced |   |         | State    |                  | adoption    |
|   | from  |   |         |          |                  | element #4  |
|   |       |   |         | 2        |                  | (State      |
|   |       |   |         | =Another |                  | Agency      |
|   |       |   |         | State    |                  | I           |
|   |       |   |         |          |                  | nvolvement) |
|   |       |   |         | 3        |                  | equal 1     |
|   |       |   |         | =Another |                  | (Yes) must  |
|   |       |   |         | Country  |                  | have valid  |
|   |       |   |         |          |                  | values.     |
+---+-------+---+---------+----------+------------------+-------------+
| 3 | Child | 1 | Always  | 1-5      | No internal      | 90% of      |
| 4 | was   |   | re      |          | consistency      | records     |
|   | p     |   | quired. | 1=Public | standard.        | having      |
|   | laced |   |         | agency   |                  | adoption    |
|   | by    |   |         |          |                  | element #4  |
|   |       |   |         | 2        |                  | (State      |
|   |       |   |         | =Private |                  | Agency      |
|   |       |   |         | agency   |                  | I           |
|   |       |   |         |          |                  | nvolvement) |
|   |       |   |         | 3=Tribal |                  | equal 1     |
|   |       |   |         | Agency   |                  | (Yes) must  |
|   |       |   |         |          |                  | have valid  |
|   |       |   |         | 4=Ind    |                  | values.     |
|   |       |   |         | ependent |                  |             |
|   |       |   |         | person   |                  |             |
|   |       |   |         |          |                  |             |
|   |       |   |         | 5=Birth  |                  |             |
|   |       |   |         | parent   |                  |             |
+---+-------+---+---------+----------+------------------+-------------+
| 3 | Mo    | 1 | Always  | 1-2      | No internal      | 90% of      |
| 5 | nthly |   | re      |          | consistency      | records     |
|   | su    |   | quired. | 1=Yes    | standard.        | having      |
|   | bsidy |   |         |          |                  | adoption    |
|   |       |   |         | 2=No     |                  | element #4  |
|   |       |   |         |          |                  | (State      |
|   |       |   |         |          |                  | Agency      |
|   |       |   |         |          |                  | I           |
|   |       |   |         |          |                  | nvolvement) |
|   |       |   |         |          |                  | equal 1     |
|   |       |   |         |          |                  | (Yes) must  |
|   |       |   |         |          |                  | have valid  |
|   |       |   |         |          |                  | values.     |
+---+-------+---+---------+----------+------------------+-------------+
| 3 | Mo    | 5 | Always  | 000      | If adoption      | 90% of      |
| 6 | nthly |   | re      | 00-99999 | element #35      | records     |
|   | a     |   | quired. |          | (Monthly         | having      |
|   | mount |   |         |          | subsidy) equals  | adoption    |
|   |       |   |         |          | 2 (No), then     | element #4  |
|   |       |   |         |          | adoption element | (State      |
|   |       |   |         |          | #36 (Monthly     | Agency      |
|   |       |   |         |          | amount) must     | I           |
|   |       |   |         |          | equal 00000.     | nvolvement) |
|   |       |   |         |          |                  | equal 1     |
|   |       |   |         |          |                  | (Yes) must  |
|   |       |   |         |          |                  | have valid  |
|   |       |   |         |          |                  | values.     |
+---+-------+---+---------+----------+------------------+-------------+
| 3 | Ado   | 1 | Always  | 1-2      | If adoption      | 90% of      |
| 7 | ption |   | re      |          | element 35       | records     |
|   | assis |   | quired. | 1=Yes    | (Monthly         | having      |
|   | tance |   |         |          | subsidy) equals  | adoption    |
|   | --    |   |         | 2=No     | 2 (No), then     | element #4  |
|   | IV-E  |   |         |          | adoption element | (State      |
|   |       |   |         |          | 37 (Adoption     | Agency      |
|   |       |   |         |          | assistance) must | I           |
|   |       |   |         |          | equal 2 (No).    | nvolvement) |
|   |       |   |         |          |                  | equal 1     |
|   |       |   |         |          |                  | (Yes) must  |
|   |       |   |         |          |                  | have valid  |
|   |       |   |         |          |                  | values.     |
+---+-------+---+---------+----------+------------------+-------------+

[^1]: Initial issuance date July 11, 1995 as TB \# 7.

[^2]: Revised format for race categories, see ACYF-CB-PI-99-01, January
    27, 1999 and 65 FR 4019.