PART 1846

# QUALITY ASSURANCE

**TABLE OF CONTENTS**

1846.000 Scope of part.

**SUBPART [1846.3](#OLE_LINK3) CONTRACT CLAUSES**

1846.370 NASA contract clauses.

**SUBPART [1846.4](#OLE_LINK4) GOVERNMENT CONTRACT QUALITY ASSURANCE**

1846.401 General.

1846.470 Contract clause.

**SUBPART [1846.6](#OLE_LINK6) MATERIAL INSPECTION AND** **RECEIVING
REPORTS**

1846.670 Introduction.

1846.670-1 General.

1846.670-2 Applicability.

1846.670-3 Use.

1846.670-4 Multiple shipments.

1846.670-5 Forms.

1846.671 Contract quality assurance on shipments between contractors.

1846.672 Preparing DD Forms 250 and 250c.

1846.672-1 Preparation instructions.

1846.672-2 Consolidated shipments.

1846.672-3 Multiple consignee instructions.

1846.672-4 Correction instructions.

1846.672-5 Invoice instructions.

1846.672-6 Packing list instructions.

1846.672-7 Receiving instructions.

1846.673 Distribution of DD Forms 250 and 250c.

1846.674 Contract clause.

**SUBPART [1846.7](#OLE_LINK7) WARRANTIES**

1846.703 Criteria for use of warranties.

1846.703-70 Additional criteria.

1846.704 Authority for use of warranties.

1846.770 Administration.

**PART 1846**

# QUALITY ASSURANCE

**1846.000 Scope of part.**

The Government has a duty to assure that appropriated funds are spent
wisely. That duty is fulfilled in part through surveillance.
Surveillance may be conducted through \"insight\" or "oversight."
Insight requires the monitoring of Government-identified metrics and
contracted milestones. Insight is a continuum that can range from low
intensity, such as reviewing quarterly reports, to high intensity, such
as performing surveys and reviews. Oversight occurs in line with the
contractor\'s processes. The Government retains and exercises the right
to concur or nonconcur with the contractor's decisions. Nonconcurrence
must be resolved before the contractor can proceed. Oversight is a
continuum that can range from low intensity, such as Government
concurrence in reviews (e.g., PDR, CDR), to high intensity oversight, in
which the Government has day-to-day involvement in the contractor's
decision making process (e.g., hardware inspections). The decision to
use insight or oversight is based on an assessment of the risk inherent
in the activity being surveilled. Surveillance must be conducted whether
or not the contract effort has been structured as a performance-based
acquisition.

**Subpart** []{#OLE_LINK3 .anchor}**1846.3\--Contract Clauses**

**1846.370 NASA contract clauses.**

\(a\) The contracting officer shall insert the clause at
[**1852.246-70**](http://www.hq.nasa.gov/office/procurement/regs/5245-end.htm#1852.246-70),
Mission Critical Space System Per­sonnel Reliability Pro­gram, in
solicita­tions and contracts involv­ing critical positions designated in
accordance with 14 CFR 1214.5, Mission Critical Space System Personnel
Reliability Program.

\(b\) The contracting officer shall insert the clause at
[**1852.246-73**](http://www.hq.nasa.gov/office/procurement/regs/5245-end.htm#1852.246-73),
Human Space Flight Item, in solicita­tions and contracts for human space
flight hardware and flight-related equipment if the highest available
quality standards are necessary to ensure astronaut safety.

**Subpart** []{#OLE_LINK4 .anchor}**1846.4\--Government Contract Quality
Assurance**

**1846.401 General.**

\(a\) The quality assurance surveillance plan (QASP) which the project
office prepares in conjunction with the statement of work is
preliminary. It reflects the Government\'s surveillance approach
relative to the perceived programmatic risk, and is written at a general
rather than specific level because the risks will not be completely
identified at that time. After contract award, contracting officers
shall ensure that the QASP is revised to reflect the risks associated
with the successful proposal. This final QASP shall not be included in
the contract, but should be periodically reviewed to ensure its
currency.

**1846.470 Contract clause.**

The contracting officer may insert a clause substantially as stated at
[**1852.246-71**](http://www.hq.nasa.gov/office/procurement/regs/5245-end.htm#1852.246-71),
Government Contract Quality Assurance Functions, in solicitations and
contracts to specify the location(s) of quality assurance functions.

**Subpart** []{#OLE_LINK6 .anchor}**1846.6\--Material Inspection and
Receiving Reports**

**1846.670  Introduction.**

**1846.670-1 General.**

\(a\) This subpart contains procedures and instruc­tions for use of the
Material Inspection and Receiving Report (MIRR) (DD Form 250 series).

\(b\) MIRRs are used to document contract quality assurance (CQA),
accep­tance and com­mercial shipping/packing lists used to evidence
Government contract quality of sup­plies and services, and shipments.
MIRRs are not used for \--

\(1\) Shipments by subcontractors not made to the Government;

\(2\) Shipment of contractor inventory (see [**FAR
45.601**](http://www.arnet.gov/far/current/html/Subpart_45_6.html#1047176));
or

\(3\) Movement of Government property unless for original acquisition.

**1846.670-2 Applicability.**

\(a\) This subpart applies to all deliveries of sup­plies or services
acquired by or for NASA except:

\(1\) Acquisitions under [**FAR Part
13**](http://www.arnet.gov/far/current/html/Subpart_13_1.html#1077726);

\(2\) Negotiated subsistence acquisitions; or

\(3\) Contracts for which the end item is a techni­cal or scientific
report.

\(b\) The DD Form 250 may be used for imprest fund purchases, purchase
orders, delivery orders placed against Federal Supply Schedule
contracts, delivery orders placed against indefinite-delivery contracts,
or delivery orders placed against blanket purchase agreements, or when
the purchas­ing, requisitioning, or ordering document provides for
inspection and/or acceptance.

\(c\) When NASA provides CQA and/or accep­tance services for non-NASA
activi­ties, the MIRR shall be prepared in accor­dance with the
instructions of this subpart unless the contract specifies otherwise.

**1846.670-3**  **Use.**

The DD Form 250 is a multipurpose report used for \--

\(a\) Providing evidence of CQA at origin or destination;

\(b\) Providing evidence of accep­tance at origin or destination;

\(c\) Packing list documentation;

\(d\) Receiving;

\(e\) Shipping;

\(f\) Contractor invoice; and

\(g\) Contractor invoice support.

**1846.670-4 Multiple Shipments.**

\(a\) If the \"shipped to,\" \"marked for,\" \"shipped from,\" \"CQA,\"
and \"acceptance\" data are the same for more than one ship­ment made on
the same day under the same contract in a single car, truck, or other
vehicle, one MIRR shall be prepared to cover all such shipments.

\(b\) If the volume of the shipments precludes the use of a single car,
truck, or other vehicle, a sepa­rate MIRR shall be provid­ed for each
vehi­cle.

**1846.670-5**  **Forms.**

\(a\) Contractors may obtain MIRR forms from the contracting office at
no cost.

\(b\) Contractors may print forms, provid­ed their format and dimensions
are identical to the MIRR forms printed by the Government.

**1846.671** **Contract** **quality** **assurance** **on shipments**
**between** **contractors.**

\(a\) The supplier\'s commercial shipping document/packing list shall
indicate perfor­mance of required CQA actions at subcon­tract level. The
following entries shall be made on the document/packing list:

Required CQA of items has been performed.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ (Signature of
Authorized Government Representative)

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ (Date)

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ (Typed Name and
Office)

\(b\) Distribution for Government purpos­es shall be one copy each \--

\(1\) With shipment;

\(2\) For the Government representative at con­signee (via mail); and

\(3\) For the Government representative at con­signor.

**1846.672** **Preparing** **DD** **Forms 250 and** **250c.**

**1846.672-1** **Preparation instructions.**

\(a\) *General.*

\(1\) Dates shall utilize seven spaces consisting of the last two digits
of the year, three-alpha month abbrevia­tion, and two digits for the day
(e.g., 96SEP­24).

\(2\) Addresses shall consist of the name, street address/P.O. box,
city, State, and ZIP code.

\(3\) The data entered in the blocks at the top of DD Form 250c shall be
identical to the comparable entries in Blocks 1, 2, 3, and 6 of the DD
Form 250.

\(4\) Overflow data of the DD Form 250 shall be entered in Block 16 or
in the body of the DD Form 250c with block cross reference. Additional
DD Form 250c sheets solely for continuation of Block 23 data shall not
be numbered or distributed as part of the MIRR.

\(b\) *Classified information.* Classified informa­tion shall not appear
on the MIRR, nor shall the MIRR be classified.

\(c\) *Block 1 \-- PROC. INSTRUMENT IDEN. (CONTRACT).* Enter the
contract number, with its identifying center prefix, as con­tained in the
contractual document, includ­ing any call/order number.

\(d\) *Block 2 \-- SHIPMENT NO.*

\(1\) The shipment number is a three-alpha charac­ter prefix and a
four-character numeric or alpha-numeric serial number.

\(i\) The prefix shall be controlled and assigned by the prime
contractor and shall consist of three alpha characters for each
\"shipped from\" address (Block 11). The prefix shall be different for
each "Shipped From" address and shall remain constant throughout the
contract period.

\(ii\) The serial number for the first shipment under a prime contract
from each \"shipped from\" address shall be 0001; subsequent ship­ments
under that prime contract shall be consecutively numbered.
Alpha-numerics shall be used when more than 9,999 numbers are required.
Alpha-numerics shall be serially assigned, with the alpha in the first
position, fol­lowed by the three-position numeric serial number. The
alpha-numeric sequence shall be (the letters I and O shall not be used)
A001 through A999 (10,001 through 10,999); B001 through B999 (11,001
through 11,999); to Z999.  When this series is complete­ly used,
number­ing shall revert to 0001.

\(2\) The shipment number of the initial shipment shall be reassigned
when a \"re­placement shipment\" is involved (see (r)(4)(­iv) of this
section).

\(3\) The prime contractor shall control deliveries and on the last
shipment of the contract shall suffix the shipment number with a \"Z\"
in addition to that required for line items (see Block 17). If the
contract final shipment is from other than the prime contractor\'s
plant, the prime contractor may elect (i) to direct the subcontractor to
suffix the \"Z\" or (ii), on receipt of the subcontractor final shipment
informa­tion, to correct the DD Form 250 covering the last shipment from
the prime contractor\'s plant by adding a \"Z\" to that shipment number.

\(e\) *Block 3 \-- DATE SHIPPED.* Enter the date the shipment is
released to the carrier or the date of completion of services. If the
shipment will be released after the date of CQA and/or acceptance, enter
the estimated date of release. When the date is estimated, enter an
\"E\" after it. Distribution of the MIRR shall not be delayed for entry
of the actual shipping date. Reissuance of the MIRR is not required to
show the actual shipping date.

\(f\) *Block 4 \-- B/L TCN.* When applicable, enter the commercial or
Government bill of lading number after \"B/L\"; and the Transportation
Control Number after \"TCN.\"

\(g\) *Block 5 \-- DISCOUNT TERMS.*

\(1\) The contractor may enter the dis­count in terms of percentages on
all copies of the MIRR.

\(2\) When the MIRR is used as an invoice, see 1846.672-5.

\(h\) *Block 6 \-- INVOICE.*

\(1\) The contractor may enter the invoice number and actual or
estimated date on all copies of the MIRR. When the date is estimated,
enter an "E" after the date. Do not correct MIRRs other than invoice
copies to reflect the actual date of invoice submission.

\(2\) When the MIRR is used as an invoice, see 1846.672-5.

\(i\) *Block 7 \-- PAGE/OF.* Consecutively number the pages comprising
the MIRR. On each page, enter the total number of pages of the MIRR.

\(j\) *Block 8 \-- ACCEPTANCE POINT.* Enter an \"S\" for origin or \"D\"
for destination as specified in the contract as the point of acceptance.
Enter an alpha­betic \"O\" for other if the point of acceptance is not
speci­fied in the contract.

\(k\) *Block 9 \-- PRIME CONTRACTOR.* Enter the code and address.

\(l\) *Block 10 \-- ADMINISTERED BY.* Enter the code and address of the
contracting office cited in the contract.

\(m\) *Block 11 \-- SHIPPED FROM/CODE/FOB.*

\(1\) Enter the code and address of the \"shipped from\" location. If
identical to Block 9, enter \"See Block 9.\"

\(2\) For performance of services that do not require delivery of items
upon completion, enter the code and address of the location at which the
services were performed. If the DD Form 250 covers performance at
multiple loca­tions or if identical to Block 9, enter \"See Block 9.\"

\(3\) Enter on the same line and to the right of \"FOB\" an \"S\" for
origin or \"D\" for destination as specified in the contract. Enter an
alphabetic \"O\" if the FOB point cited in the contract is other than
origin or destination.

\(n\) *Block 12 \-- PAYMENT WILL BE MADE BY.* Enter the address of the
payment office cited in the contract.

\(o\) *Block 13 \-- SHIPPED TO/CODE.* Enter the code and address from
the contract or shipping instructions.

\(p\) *Block 14 \-- MARKED FOR/CODE.* Enter the code and address from
the contract or shipping instructions.

\(q\) *Block 15 \-- ITEM NO.* Enter the item number used in the
contract. If four or fewer digits are used, position them to the left of
the vertical dashed line. Where a six-digit identifica­tion is used,
enter the last two digits to the right of the vertical dashed line.

\(r\) *Block 16 \-- STOCK/PART NO./DESC­RIP­TION.*

\(1\) Enter, as applicable, for each item, using single spacing between
each line item, the following:

\(i\) The Federal Stock Number (FSN) or noncatalog number and, if
applicable, prefix or suffix. When a number is not provided or it is
necessary to supplement the number, include other identification such as
the manufacturer\'s name or Federal Supply Code (as published in
Cataloging Handbook H4-1), and part number~~s~~. Additional part numbers
may be shown in parentheses. Also enter the de­scriptive noun of the item
nomenclature and, if provided, the Govern­ment-assigned
manage­ment/material control code. In the case of equal-kind supply
items, the first entry shall be the descrip­tion without regard to kind
(e.g., \"Resistor\"). Below this description, enter the contract item
number in Block 15 and stock/part number followed by the size or type in
Block 16.

\(ii\) On the next printing line, if re­quired by the contract for
control purposes, enter the make, model, serial number, lot, batch,
hazard indicator, and/or similar description.

\(iii\) On the next printing line, enter the FEDSTRIP requisition
number(s) when provided in the contract or shipping in­structions.

\(2\) For service items, enter the word "SERVICE" followed by a short
description of less than 20 characters. Do not complete items 4, 13, and
14 when material is not shipped.

\(3\) For all contracts administered by the Defense Contract Management
Command, with the exception of fast pay procedures, enter and complete
the following:

Gross Shipping Wt.\_\_(*State weight in pounds only*).

\(4\) Enter on the next line the following as appropriate (entries may
be extended through Block 20). When entries apply to more than one item
in the MIRR, enter them only once after the last item and reference the
applicable item numbers.

\(i\) Enter in capital letters any special handling instructions/limits
for material environmen­tal control (e.g., temperature, humidity, aging,
freezing, and shock).

\(ii\) When an FSN is required by, but not cited in, a contract and has
not been fur­nished by the Govern­ment, shipment may be made at the
direction of the contracting officer. Enter the author­ity for the
ship­ment.

\(iii\) When Government-furnished prop­er­ty (GFP) is included with or
incorporated into the line item, enter \"GFP\".

\(iv\) When the shipment consists of re­placements for supplies
previously fur­nished, enter in capital letters \"REPLACE­MENT SHIPMENT\"
(see para­graph (s)(3) of this section for replacement indicators.)

\(v\) For items shipped with missing com­ponents, enter and complete the
following: \"Item(s) shipped short of the following compo­nent(s): FSN or
compa­rable identifi­cation [     ]{.underline} , Quantity
[     ]{.underline} , Estimated Val­ue [     ]{.underline} ,
Authority [     ]{.underline} .\"

\(vi\) When shipment is made of com­po­nents that were short on a prior
shipment, enter and complete the following: \"These components were
listed as shortages on Shipment Number [     ]{.underline} , date
shipped [     ]{.underline} .\"

\(vii\) When shipments involve drums, cylinders, reels, containers,
skids, etc., designated as returnable under contract provisions, enter
and complete the follow­ing: \"Return to [        ]{.underline} ,
Quantity [     ]{.underline} , Item [       ]{.underline} , Ownership
(Government/contractor).\"

\(viii\) Enter shipping container num­ber(s), the type, and the total
number of the shipping con­tain­er(s) included in the ship­ment.

\(ix\) The MIRR shall be used to record and report the waivers and
deviations from contract specifica­tions, including the source and
authority for the waiver or deviation (e.g., the contracting office
authorizing the waiver or deviation and the identifica­tion of the
authorizing document).

\(x\) For shipments involving discount terms, enter **\"DISCOUNT**
**EXPEDITE\"** in at least one-inch outline-type letters.

\(xi\) When test/evaluation results are a condition of acceptance and
are not avail­able before shipment, the following note shall be entered
if the shipment is approved by the contracting officer: \"Note:
Accep­tance and payment are contingent upon receipt of approved
test/evaluation results.\" The contracting officer shall advise (A) the
consignee of the results (approval/disapproval) and (B) the contrac­tor
to withhold invoicing pending attachment to its invoice of the approved
test/evaluation results.

\(xii\) The copy of the DD Form 250 required to support payment for
destination accep­tance (top copy of the four with ship­ment) or
Alterna­tive Release Procedure (ARP) origin acceptance (additional copy
furnished to the Quality Assurance Repre­sentative (QAR)) shall be
identified by entering **\"PAYMENT COPY\"** in approximately
one-half-inch outline-type letters with **"FORWARD TO BLOCK 12**
**ADDRESS\"** in approximately one-quarter-inch letters immediately
below. Do not obliterate any other entries.

\(xiii\) A double line shall be drawn com­pletely across the form
following the last entry.

\(s\) *Block 17 \-- QUANTITY SHIP/REC\'D.*

\(1\) Enter the quantity shipped, using the unit of measure indicated in
the contract for payment. When a second unit of mea­sure is used for
purposes other than pay­ment, enter the appropriate quantity direct­ly
below in parentheses.

\(2\) Enter a \"Z\" below the first digit of the quanti­ty when the total
quantity of the item is delivered, including variations within contract
terms; and all shortages on items previously shipped short are
delivered.

\(3\) If a replacement shipment is in­volved, enter below the first digit
of the quantity the letter \"A\" to designate first replacement, \"B\"
for second replace­ment, and so forth. The final shipment indicator \"Z\"
shall not be used when a final line item shipment is replaced.

\(t\) *Block 18 \-- UNIT.* Enter the abbrevia­tion of the unit of measure
indicated in the contract for payment. When a second unit of measure is
indicat­ed in the contract for purposes other than payment or is used for
shipping purposes, enter the abbreviation of the second unit of measure
directly below in parentheses. Authorized abbreviations are listed in
MIL-STD-129, Marking for Shipping and Storage.

\(u\) *Block 19 \-- UNIT PRICE.* Enter the unit price on all NASA copies
whenever the MIRR is used for voucher or receiving purposes.

\(v\) *Block 20 \-- AMOUNT.* Enter the ex­tended amount when the unit
price is en­tered in Block 19.

\(w\) *Block 21 \-- CONTRACT QUALITY ASSURANCE.* The words \"conform to
con­tract\" contained in the printed statements in Blocks A and B relate
to contract obliga­tions pertaining to quality and to the quan­tity of the
items on the report. The state­ments shall not be modified. Notes taking
exception shall be entered in Block 16 or on attached supporting
documents with block cross reference.

\(1\) ***\"A. ORIGIN.\"***

\(i\) The authorized Government repre­sentative shall\--

\(A\) Place an \"X\" when appli­cable in the appro­priate CQA and/or
acceptance box(es) to evi­dence origin CQA and/or acceptance. When the
contract requires CQA at destina­tion in addition to origin CQA, an
asterisk shall be entered at the end of the statement and an explanatory
note in Block 16;

\(B\) Sign and date; and

\(C\) Enter the typed, stamped, or printed name of the signer and office
code.

\(2\) ***\"B. DESTINATION.\"***

\(i\) When acceptance at origin is indicat­ed in Block 21A, no entries
shall be made in Block 21B.

\(ii\) When acceptance or CQA and acceptance are at destination, the
authorized Gov­ernment represen­tative shall\--

\(A\) Place an \"X\" in the appropri­ate box(es);

\(B\) Sign and date; and

\(C\) Enter the typed, stamped, or printed name of the signer and office
code.

\(x\) *Block 22 \-- RECEIVER\'S USE.* This block shall be used by the
receiving activity (Government or contractor) to denote re­ceipt,
quantity, and condi­tion. The receiv­ing activity shall enter in this
block the date the supplies arrived. For example, when off-loading or
in-checking occurs subsequent to the day of arrival of the carrier at
the installation, the date of the carrier\'s arrival is the date
received for purposes of this block.

\(y\) *Block 23 \-- CONTRACTOR USE ONLY.* This block is provided and
reserved for contractor use.

**1846.672-2 Consolidated** **shipments.**

When individual shipments are held at the contractor\'s plant for
authorized trans­portation consolidation to a single destina­tion on a
single bill of lading, the applica­ble DD Forms 250 may be pre­pared at
the time of CQA or acceptance prior to the time of actual shipment (see
Block 3).

**1846.672-3 Multiple consignee instructions.**

The contractor may prepare one MIRR when the identical item(s) of a
contract is to be shipped to more than one consignee, with the same or
varying quantities, and the shipment requires origin acceptance. Prepare
the MIRR using the procedures in this subpart with the following
changes:

\(a\) Blocks 2, 4, 13, and, if applicable, 14 - Enter "See Attached
Distribution List."

\(b\) Block 15 - The contractor may group item numbers for identical
stock/part number and description.

\(c\) Block 17 - Enter the "total" quantity shipped by item or, if
applicable, grouped identical items.

\(d\) Use the DD Form 250c to list each individual "Shipped To" and
"Marked For" with\--

\(1\) Code(s) and complete shipping address and a sequential shipment
number for each;

\(2\) Item number(s);

\(3\) Quantity;

\(4\) The FEDSTRIP requisition number and quantity for each when
provided in the contract or shipping instructions; and

\(5\) If applicable, bill of lading number and mode of shipment code.

**1846.672-4**  **Correction** **instructions.**

When, because of errors or omissions, it is necessary to correct the
MIRR after distribution, it shall be revised by correct­ing the original
master and distrib­uting the corrected form. The corrections shall be
made as follows:

\(a\) Circle the error and place the cor­rected informa­tion in the same
block. If space is limited, enter the corrected infor­mation in Block 16,
referenc­ing the error page and block.

\(b\) When corrections are made to Blocks 15 or 17, enter the words
***\"CORRECTIONS** **HAVE** **BEEN VERIFIED\"*** on page 1. The
autho­rized Government representa­tive shall date and sign immediately
below the statement. This verification statement and signature are not
required for other corrections.

\(c\) MIRRs shall not be corrected for Block 19 and 20 entries.

\(d\) Clearly mark pages of the MIRR requiring correc­tion with the words
***"CORRECTED COPY"***, avoiding obliteration of any other entries. Even
though corrections are made on continuation sheets only, also mark page
1 ***\"CORRECTED** **COPY\"**.*

\(e\) Page 1 and only those continuation pages marked ***\"CORRECTED**
**COPY\"*** shall be distributed to the initial distribution. A complete
MIRR with correc­tions shall be distributed to new addressee(s) created
by error corrections.

**1846.672-5**  **Invoice** **instructions.**

The Government encourages, but does not require, contractors to use
copies of the MIRR as an invoice in lieu of a commercial form. If the
MIRR is used as an invoice, four copies shall be prepared and forward­ed
to the payment office as follows:

\(a\) Complete Blocks 5, 6, 19, and 20.

\(b\) Mark, in letters approximately one inch high, the first copy
***\"ORIGINAL** **IN­VOICE\"*** and the re­maining three copies
***\"INVOICE** **COPY\"**.*

\(c\) Forward the four copies to the pay­ment office (Block 12 address).

**1846.672-6 Packing list** **instructions.**

Copies of the MIRR may be used as a packing list. The packing list
copies shall be in addition to the copies of the MIRR re­quired for
distribution (see 1846.673) and shall be marked \"PACKING LIST\".

**1846.672-7 Receiving** **instructions.**

When the MIRR is used for receiving purposes, procedures shall be as
prescribed by local directives. If acceptance or CQA and acceptance of
supplies are required upon arrival at destination, see Block 21B for
instructions.

**1846.673** **Distribution** **of** **DD** **Forms 250** **and**
**250c.**

(a) DD Forms 250 and 250c shall be distributed in accordance with
    installation proce­dures.

\(b\) The contractor is responsible for distributing DD Forms 250 and
250c in accordance with the provi­sions of the con­tract or instructions
of the contracting officer.

**1846.674  Contract clause.**

The contracting officer shall insert the clause at
[**1852.246-72**](http://www.hq.nasa.gov/office/procurement/regs/5245-end.htm#1852.245-72),
Material Inspection and Receiving Report, in solicitations and
contracts, except those using simplified acquisition procedures or where
the only deliverable items are technical or scientific reports. Insert
the number of copies to be prepared. Para­graph (a) may be changed to
specify advance copies or separate distribution of the DD Form 250.

**Subpart** []{#OLE_LINK7 .anchor}**1846.7\--Warranties**

**1846.703** **Criteria** **for** **use** **of** **warranties.**

**1846.703-70 Additional** **criteria.**

In deciding whether to use a warranty clause, at least the following
factors shall be considered in addition to those at [**FAR
46.703**](http://www.arnet.gov/far/current/html/Subpart_46_7.html#1046777):

\(a\) Cost of correction or replacement, either by the contractor or by
another source, in the absence of a warranty;

\(b\) The warranty as a deterrent against the fur­nishing of defective or
nonconform­ing supplies;

\(c\) Whether the contractor\'s quality program is reliable enough to
provide ade­quate protection with­out a warranty, or, if not, whether a
warranty would cause the contractor to institute an effective quality
program;

\(d\) Reliance on \"brand-name\" integrity; and

\(e\) Whether a warranty is regularly given for a commercial component
of a more complex end item.

**1846.704** **Authority** **for** **use** **of** **warranties.**

**(1)** A warranty clause may be used when it is found to be in the best
interests of the Government, after an analysis of the factors listed in
1846.703-70 and [**FAR
46.703**](http://www.arnet.gov/far/current/html/Subpart_46_7.html#1046777).

**(2)** Except for the warranty of commer­cial items (see [**FAR
12.404**](http://www.arnet.gov/far/current/html/Subpart_12_4.html#1046501)
and
[**46.709**](http://www.arnet.gov/far/current/html/Subpart_46_7.html#1046837)),
and warranties con­tained in Federal, military, or construction
specifications, the decision to use a warran­ty clause or to include a
warranty provision in a specification other than a Federal, military, or
construction specification shall be made only upon the written
authoriza­tion of the procure­ment officer or a design­ee. This decision
may be made either for individual acquisitions or classes of
acquisitions.

**(3)** Warranties required by applicable architect-engineer
specifications shall be included in construc­tion contracts.

**1846.770**  **Administration.**

When notified of a defect in warranted items, the con­tracting officer
should ascertain whether the warranty is currently in effect and ensure
that the contractor is given proper and timely notice of the defect.