# ![](media/image1.jpeg){width="0.4166666666666667in" height="0.2972222222222222in"} Committee Management User Group Meeting

**Date:** January 23, 2002

**Time:** 1:00--4:00 p.m.

**Location:** Rockledge 2, Room 7111

**Chair:** Kay Valeda

**Next Meeting:** Rockledge 2, Room 7111, January 30, 2002, 1:00--4:00
p.m.

### Action Items

1.  (All) Make a final review of CM requirements. All comments should be
    emailed to Krishna and Colleen by February 22, 2002.

2.  (Lyn) Place all CMUG documentation on the Committee Management
    Business Area page on the eRA website.

### Announcements

-   Krishna Collie announced that the CM legacy system will be frozen in
    March to allow the developers to devote their resources to the CM
    Redesign.

-   Colleen Blizard said that the new forms should be ready by year-end.
    Each form will need to be tested for two weeks. CM personnel need to
    think about their workload to decide which times of year they are
    available for piloting and testing the new forms. Colleen will bring
    the CM development schedule to the CMUG meeting on January 30, 2002.

-   Kay Valeda announced that the second meeting needed during the week
    of February 11 would be February 15, from 9:00 a.m.--12:00 noon in
    Rockledge 2, Room 7111.

-   Colleen said that advance copies of proposed screens will not be
    available. Screens will be reviewed during CMUG meetings.

-   Colleen and Krishna said that CM requirements need to be finalized.
    CMUG members are asked to make a final review of the requirements
    and to email Colleen and Krishna with any comments by February
    22, 2002. CMUG documents relevant to the requirements gathering
    process are available on the [eRA
    website](http://era.nih.gov/docs/Business_Doc.cfm?lobjectID=9458F9AB-B9E1-46E7-95342F2E96A482B0&name=Committee Management (CM)).

### Presentation Topics

-   The third part of Ev Sinnett's [Nomination Slate Proposal
    Document](http://era.nih.gov/Docs/CMUG_Slate_Proposal.doc), entitled
    *Individual Information,* was discussed.

1.  There was consensus that items *5--9* of *part c*., *Nominee
    Details*, need to be broken out into separate fields. This would
    improve the information flow through the entire Committee Management
    process.

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3.  Colleen was asked to add a new requirement to limit the *Committee
    Current Members Table* display to the previous 24 months, active
    members and members who have not been replaced only.

4.  CM personnel go through the nominations process from a different
    starting point than the SRAs. SRAs' needs are not met in the current
    design of the CM nomination slate system. CM personnel are
    interested in the question: "Who am I nominating?" SRAs are
    concerned with the question: "Who am I replacing?" Colleen proposed
    a solution where the current process could be kept in place for CM
    personnel and a second screen view added, containing all involvement
    data, to meet the requirements of the CSR community.

5.  *Part e., the ability to upload PDF files with biographical
    sketches:* The requirements already include this item. The
    biographical sketches or curriculum vitae information need to be
    connected to the person records. There needs to be check box or
    other visual cue that the biographical sketch exists.

6.  *Part f., the ability to add text to a "Research Support" field:*
    Colleen will add a large comment field to handle this information
    and the ability to create a report.

-   Outstanding items from the [CMUG
    Requirements](http://era.nih.gov/Docs/02Jan23_CMUG_Focus_Group_Requirements.pdf)
    document were discussed.

1.  *Part 2.7, CM/Peer Review Integration:* Ev would like to add a
    roster, location (hotel) information and the ability to access the
    agenda in the Peer Review module. Claire said that the agenda in the
    CM module is required for the Federal Register Notice (FRN).

2.  *Part 3.*5, *Person Snapshot/Appointment Snapshot:* The *Reviewer
    Information Sheet* should be renamed *Person Information Sheet.*
    Sensitive data must be left off or labeled as sensitive. A
    discussion ensued on which addresses should be displayed on this
    sheet. Expertise data should be moved to the bottom so that it can
    flow to next page.

3.  *Part 6.14, Meeting Roster Verification Screen:* There should be a
    change history which logs the ID of the last person to make a
    change. A grid is needed to record the number of days an attendee is
    at a meeting. This would feed voucher processing for a Scientific
    Review and Evaluation Award (SREA).

4.  An extended discussion took place regarding meeting participation
    categories. Among the questions brought up were:

-   Is an 'electronic reviewer' category needed?

-   How would they be paid?

-   Under what circumstances would they be paid?

### Attendees

Albrecht, Lyn (OD/OCO)

Benfer, Claire (NCI)

Blizard, Colleen (Northrop Grumman)

Caraballo, Kim (NICHD)

Cecil. Christy (NIMH)

Collie, Krishna (RN Solutions)

David, Tracey (CSR)

Forrest, Kina (OD)

Grabner, Caroline (NHLBI)

Jackson, Earline (NCI)

Kuhn, Jeff (Northrop Grumman)

Nuss, Mary (NIAID)

Rustin, Silvia Lisa (NCI)

Scibek, Carol (CSR)

Sinnett, Everett (CSR)

Snouffer, Anna (OFACP/OD)

Thee, Linda (CSR)

Valeda, Kay (NHLBI, Chair)

Whelan, Kate (NIMH)

###