\[Code of Federal Regulations\]

\[Title 34, Volume 3\]

\[Revised as of July 1, 2002\]

From the U.S. Government Printing Office via GPO Access

\[CITE: 34CFR648.1\]

# TITLE 34\--EDUCATION

## DEPARTMENT OF EDUCATION

**PART 648\--GRADUATE ASSISTANCE IN AREAS OF NATIONAL NEED**

### Subpart A\--General

Sec. 648.1 What is the Graduate Assistance in Areas of National Need
program?

The Graduate Assistance in Areas of National Need program provides
fellowships through academic departments of institutions of higher
education to assist graduate students of superior ability who
demonstrate financial need.

(Authority: 20 U.S.C. 1135, 1135a)

\[58 FR 65842, Dec. 16, 1993, as amended at 64 FR 13487, Mar. 18, 1999\]

## Sec. 648.2 Who is eligible for a grant?

\(a\) The Secretary awards grants to the following:

\(1\) Any academic department of an institution of higher education that
provides a course of study that\--

\(i\) Leads to a graduate degree in an area of national need; and

\(ii\) Has been in existence for at least four years at the time of an
application for a grant under this part.

\(2\) An academic department of an institution of higher education
that\--

\(i\) Satisfies the requirements of paragraph (a)(1) of this section;
and

\(ii\) Submits a joint application with one or more eligible
non-degree-granting institutions that have formal arrangements for the
support of doctoral dissertation research with one or more
degree-granting institutions.

\(b\) A formal arrangement under paragraph (a)(2)(ii) of this section is
a written agreement between a degree-granting institution and an
eligible non-degree-granting institution whereby the degree-granting
institution accepts students from the eligible non-degree-granting
institution as doctoral degree candidates with the intention of awarding
these students doctorates in an area of national need.

\(c\) The Secretary does not award a grant under this part for study at
a school or department of divinity.

(Authority: 20 U.S.C. 1135, 1135a)

Sec. 648.3 What activities may the Secretary fund?

\(a\) The Secretary awards grants to institutions of higher education to
fund fellowships in one or more areas of national need.

(b)(1) For the purposes of this part, the Secretary designates areas of
national need from the academic areas listed in the appendix to this
part or from the resulting inter-disciplines.

\(2\) The Secretary announces these areas of national need in a notice
published in the Federal Register.

(Authority: 20 U.S.C. 1135, 1135a)

## Sec. 648.4 What is included in the grant?

Each grant awarded by the Secretary consists of the following:

\(a\) The stipends paid by the Secretary through the institution of
higher education to fellows. The stipend provides an allowance to a
fellow for the fellow\'s (and his or her dependents\') subsistence and
other expenses.

\(b\) The institutional payments paid by the Secretary to the
institution of higher education to be applied against each fellow\'s
tuition, fees, and the costs listed in Sec. 648.62(b).

(Authority: 20 U.S.C. 1135c, 1135d)

Sec. 648.5 What is the amount of a grant?

\(a\) The amount of a grant to an academic department may not be less
than \$100,000 and may not be more than \$750,000 in a fiscal year.

\(b\) In any fiscal year, no academic department may receive more than
\$750,000 as an aggregate total of new and continuing grants.

(Authority: 20 U.S.C. 1135)

Sec. 648.6 What is the duration of a grant?

The duration of a grant awarded under this part is a maximum of three
annual budget periods during a three-year (36-month) project period.

(Authority: 20 U.S.C. 1135)

Sec. 648.7 What is the institutional matching contribution?

An institution shall provide, from non-Federal funds, an institutional
matching contribution equal to at least 25 percent of the amount of the
grant received under this part, for the uses indicated in Sec. 648.63.

(Authority: 20 U.S.C. 1135b, 1135c)

**Sec. 648.8 What regulations apply?**

The following regulations apply to this program:

\(a\) The Education Department General Administrative Regulations
(EDGAR) as follows:

\(1\) 34 CFR part 74 (Administration of Grants to Institutions of Higher
Education, Hospitals, and Nonprofit Organizations).

\(2\) 34 CFR part 75 (Direct Grant Programs).

\(3\) 34 CFR part 77 (Definitions that Apply to Department Regulations).

\(4\) 34 CFR part 79 (Intergovernmental Review of Department of
Education Programs and Activities).

\(5\) 34 CFR part 82 (New Restrictions on Lobbying).

\(6\) 34 CFR part 85 (Governmentwide Debarment and Suspension
(Non-procurement) and Government-wide Requirements for Drug-Free
Workplace (Grants)).

\(7\) 34 CFR part 86 (Drug-Free Schools and Campuses).

\(b\) The regulations in this part.

(Authority: 20 U.S.C. 1135)

**Sec. 648.9 What definitions apply?**

\(a\) *Definitions in EDGAR*.. The following terms used in this part are
defined in 34 CFR 77.1:

Applicant Equipment

Application Grant

Award Nonprofit

Budget Project period

Budget period Secretary

Department Supplies

EDGAR

\(b\) *Other definitions*. The following definitions also apply to this
part:

**Academic department** means any department, program, unit, or any
other administrative subdivision of an institution of higher education
that\--

\(i\) Directly administers or supervises post-baccalaureate instruction
in a specific discipline; and

\(ii\) Has the authority to award academic course credit acceptable to
meet degree requirements at an institution of higher education.

**Academic field** means an area of study in an academic department
within an institution of higher education other than a school or

department of divinity.

**Academic year** means the 12-month period commencing with the fall
instructional term of the institution.

Application period means the period in which the Secretary solicits
applications for this program.

**Discipline** means a branch of instruction or learning.

**Eligible non-degree granting institution** means any institution
that\--

\(i\) Conducts post-baccalaureate academic programs of study but does
not award doctoral degrees in an area of national need;

\(ii\) Is described in section 501(c)(3) of the Internal Revenue Code of
1986 and is exempt from tax under section 501(a) of the Code;

\(iii\) Is organized and operated substantially to conduct scientific
and cultural research and graduate training programs;

\(iv\) Is not a private foundation;

\(v\) Has academic personnel for instruction and counseling who meet the
standards of the institution of higher education in which the

students are enrolled; and

\(vi\) Has necessary research resources not otherwise readily available
in the institutions in which students are enrolled.

**Fees** mean non-refundable charges paid by a graduate student for
services, materials, and supplies that are not included within the
tuition charged by the institution in which the student is enrolled.

**Fellow** means a recipient of a fellowship under this part.

**Fellowship** means an award made by an institution of higher education
to an individual for graduate study under this part at the institution
of higher education.

**Financial need** means the fellow\'s financial need as determined
under title IV, part F, of the HEA for the period of the fellow\'s
enrollment

in the approved academic field of study for which the fellowship was
awarded.

**General operational overhead** means non-instructional expenses
incurred by an academic department in the normal administration and

conduct of its academic program, including the costs of supervision,
recruitment, capital outlay, debt service, indirect costs, or any other
costs not included in the determination of tuition and non-refundable
fee charges.

**Graduate student** means an individual enrolled in a program of
post-baccalaureate study at an institution of higher education.

**Graduate study** means any program of post-baccalaureate study at an
institution of higher education.

**HEA** means the Higher Education Act of 1965, as amended.

**Highest possible degree available** means a doctorate in an academic
field or a master\'s degree, professional degree, or other post-

baccalaureate degree if a doctorate is not available in that academic
field.

**Institution of higher education (Institution)** means an institution
of higher education, other than a school or department of divinity, as
defined in section 1201(a) of the HEA.

**Inter-discipline** means a course of study that involves academic
fields in two or more disciplines.

**Minority** means Alaskan Native, American Indian, Asian American,
Black (African-American), Hispanic American, Native Hawaiian or Pacific
Islander.

**Multi-disciplinary application** means an application that requests
fellowships for more than a single academic department in areas of

national need designated as priorities by the Secretary under this part.

**Project** means the activities necessary to assist, whether from grant
funds or institutional resources, fellows in the successful completion

of their designated educational programs.

**Satisfactory progress** means that a fellow meets or exceeds the
institution\'s criteria and standards established for a graduate
student\'s continued status as an applicant for the graduate degree in
the academic field for which the fellowship was awarded.

**School or department of divinity** means an institution, or an
academic department of an institution, whose program is specifically for

the education of students to prepare them to become ministers of
religion or to enter into some other religious vocation or to prepare

them to teach theological subjects.

**Students from traditionally underrepresented backgrounds** mean women

and minorities who traditionally are underrepresented in areas of
national need as designated by the Secretary.

**Supervised training** means training provided to fellows under the
guidance and direction of faculty in the academic department.

**Tuition** means the charge for instruction by the institution of
higher education in which the fellow is enrolled.

**Underrepresented in areas of national need** means proportionate
representation as measured by degree recipients, that is less than the

proportionate representation in the general population, as indicated
by\--

\(i\) The most current edition of the Department\'s Digest of
Educational Statistics;

\(ii\) The National Research Council\'s Doctorate Recipients from United
States Universities;

\(iii\) Other standard statistical references, as announced annually in
the Federal Register notice inviting applications for new awards

under this program; or

\(iv\) As documented by national survey data submitted to and accepted
by the Secretary on a case-by-case basis.

(Authority: 20 U.S.C. 1135-1135d)

Subpart B\--How Does an Institution of Higher Education Apply for a
Grant?

Sec. 648.20 How does an institution of higher education apply for a
grant?

\(a\) To apply for a grant under this part, an institution of higher
education shall submit an application that responds to the appropriate

selection criteria in Sec. 648.31.

\(b\) In addition, an application for a grant must\--

\(1\) Describe the current academic program for which the grant is
sought;

\(2\) Request a specific number of fellowships to be awarded on a
full-time basis for the academic year covered under the grant in each

academic field included in the application;

\(3\) Set forth policies and procedures to ensure that in making
fellowship awards under this part the institution will seek talented
students from traditionally underrepresented backgrounds;

\(4\) Set forth policies and procedures to assure that in making
fellowship awards under this part the institution will make awards to
individuals who satisfy the requirements of Sec. 648.40;

\(5\) Set forth policies and procedures to ensure that Federal funds
made available under this part for any fiscal year will be used to
supplement and, to the extent practical, increase the funds that
otherwise would be made available for the purposes of this part and, in
no case, to supplant those funds;

\(6\) Provide assurances that the institution will provide the
institutional matching contribution described in Sec. 648.7;

\(7\) Provide assurances that, in the event that funds made available to
the academic department under this part are insufficient to provide the
assistance due a student under the commitment entered into between the
academic department and the student, the academic department will, from
any funds available to it, fulfill the commitment to the student;

\(8\) Provide that the institution will comply with the requirements in
subpart F; and

\(9\) Provide assurances that the academic department will provide at
least one year of supervised training in instruction to students

receiving fellowships under this program.

\(c\) In any application period, an academic department may not submit
more than one application for new awards.

(Approved by the Office of Management and Budget under control number
1840-0604)

(Authority: 20 U.S.C. 1135b)

\[58 FR 65842, Dec. 16, 1993, as amended at 64 FR 13487, Mar. 18, 1999\]

Subpart C\--How Does the Secretary Make an Award?

Sec. 648.30 How does the Secretary evaluate an application?

\(a\) The Secretary evaluates an application on the basis of the
criteria in Sec. 648.31.

\(b\) The Secretary awards up to 100 points for these criteria.

\(c\) The maximum possible score for each criterion is indicated in
parentheses.

(Authority: 20 U.S.C. 1135, 1135b)

Sec. 648.31 What selection criteria does the Secretary use?

The Secretary uses the following criteria to evaluate an application:

\(a\) **Meeting the purposes of the program***.* (7 points) The
Secretary reviews each application to determine how well the project
will meet the

purposes of the program, including the extent to which\--

\(1\) The applicant\'s general and specific objectives for the project
are realistic and measurable;

\(2\) The applicant\'s objectives for the project seek to sustain and
enhance the capacity for teaching and research at the institution and at

State, regional, or national levels;

\(3\) The applicant\'s objectives seek to institute policies and
procedures to ensure the enrollment of talented graduate students from
traditionally underrepresented backgrounds; and

\(4\) The applicant\'s objectives seek to institute policies and
procedures to ensure that it will award fellowships to individuals who
satisfy the requirements of Sec. 648.40.

\(b\) **Extent of need for the project.** (5 points) The Secretary
considers the extent to which a grant under the program is needed by the
academic department by considering\--

\(1\) How the applicant identified the problems that form the specific
needs of the project;

\(2\) The specific problems to be resolved by successful realization of
the goals and objectives of the project; and

\(3\) How increasing the number of fellowships will meet the specific
and general objectives of the project.

\(c\) **Quality of the graduate academic program.** (25 points) The
Secretary reviews each application to determine the quality of the

current graduate academic program for which project funding is sought,
including\--

\(1\) The course offerings and academic requirements for the graduate
program;

\(2\) The qualifications of the faculty, including education, research
interest, publications, teaching ability, and accessibility to graduate
students;

\(3\) The focus and capacity for research; and

\(4\) Any other evidence the applicant deems appropriate to demonstrate
the quality of its academic program.

\(d\) **Quality of the supervised teaching experience.** (5 points) The
Secretary reviews each application to determine the quality of the

teaching experience the applicant plans to provide fellows under this
program, including the extent to which the project\--

\(1\) Provides each fellow with the required supervised training in
instruction;

\(2\) Provides adequate instruction on effective teaching techniques;

\(3\) Provides extensive supervision of each fellow\'s teaching
performance; and

\(4\) Provides adequate and appropriate evaluation of the fellow\'s
teaching performance.

\(e\) **Recruitment plan.** (10 points) The Secretary reviews each
application to determine the quality of the applicant\'s recruitment

plan, including\--

\(1\) How the applicant plans to identify, recruit, and retain students
from traditionally underrepresented backgrounds in the academic

program for which fellowships are sought;

\(2\) How the applicant plans to identify eligible students for
fellowships;

\(3\) The past success of the academic department in enrolling talented
graduate students from traditionally underrepresented

backgrounds; and

\(4\) The past success of the academic department in enrolling talented
graduate students for its academic program.

\(f\) **Project administration.** (7 points) The Secretary reviews the
quality of the proposed project administration, including\--

\(1\) How the applicant will select fellows, including how the applicant
will ensure that project participants who are otherwise eligible to
participate are selected without regard to race, color, national origin,
religion, gender, age, or disabling condition;

\(2\) How the applicant proposes to monitor whether a fellow is making
satisfactory progress toward the degree for which the fellowship has

been awarded;

\(3\) How the applicant proposes to identify and meet the academic needs
of fellows;

\(4\) How the applicant proposes to maintain enrollment of graduate
students from traditionally underrepresented backgrounds; and

\(5\) The extent to which the policies and procedures the applicant
proposes to institute for administering the project are likely to ensure

efficient and effective project implementation, including assistance to
and oversight of the project director.

\(g\) **Institutional commitment.** (14 points) The Secretary reviews
each application for evidence that\--

\(1\) The applicant will provide, from any funds available to it,
sufficient funds to support the financial needs of the fellows if the
funds made available under the program are insufficient;

\(2\) The institution\'s social and academic environment is supportive
of the academic success of students from traditionally underrepresented
backgrounds on the applicant\'s campus;

\(3\) Students receiving fellowships under this program will receive
stipend support for the time necessary to complete their courses of
study, but in no case longer than 5 years; and

\(4\) The applicant demonstrates a financial commitment, including the
nature and amount of the institutional matching contribution, and other

institutional commitments that are likely to ensure the continuation of
project activities for a significant period of time following the period

in which the project receives Federal financial assistance.

\(h\) **Quality of key personnel.** (5 points) The Secretary reviews
each application to determine the quality of key personnel the applicant

plans to use on the project, including\--

\(1\) The qualifications of the project director;

\(2\) The qualifications of other key personnel to be used in the
project;

\(3\) The time commitment of key personnel, including the project
director, to the project; and

\(4\) How the applicant, as part of its nondiscriminatory employment
practices, will ensure that its personnel are selected without regard to
race, color, national origin, religion,

gender, age, or disabling condition, except pursuant to a lawful
affirmative action plan.

\(i\) **Budget.** (5 points) The Secretary reviews each application to
determine the extent to which\--

\(1\) The applicant shows a clear understanding of the acceptable uses
of program funds; and

\(2\) The costs of the project are reasonable in relation to the
objectives of the project.

\(j\) **Evaluation plan.** (12 points) The Secretary reviews each
application to determine the quality of the evaluation plan for the
project, including the extent to which the applicant\'s methods of
evaluation\--

\(1\) Relate to the specific goals and measurable objectives of the
project;

\(2\) Assess the effect of the project on the students receiving
fellowships under this program, including the effect on persons of

different racial and ethnic backgrounds, genders, and ages, and on
persons with disabilities who are served by the project;

\(3\) List both process and product evaluation questions for each
project activity and outcome, including those of the management plan;

\(4\) Describe both the process and product evaluation measures for each
project activity and outcome;

\(5\) Describe the data collection procedures, instruments, and
schedules for effective data collection;

\(6\) Describe how the applicant will analyze and report the data so
that it can make adjustments and improvements on a regular basis; and

\(7\) Include a time-line chart that relates key evaluation processes
and benchmarks to other project component processes and benchmarks.

\(k\) **Adequacy of resources.** (5 points) The Secretary reviews each
application to determine the adequacy of the resources that the
applicant makes available to graduate students receiving fellowships
under this program, including facilities, equipment, and supplies.

(Approved by the Office of Management and Budget under control number
1840-0604)

(Authority: 20 U.S.C. 1135-1135c)

Sec. 648.32 What additional factors does the Secretary consider?

\(a\) **Continuation awards.** (1) Before funding new applications, the
Secretary gives preference to grantees requesting their second or third

year of funding.

\(2\) If appropriations for this program are insufficient to fund all
continuation grantees for the second and third years at the approved

funding level, the Secretary prorates the available funds, if any, among
the continuation grantees and, if necessary, awards continuation grants
of less than \$100,000.

\(b\) **Equitable distribution**. In awarding grants, the Secretary
will, consistent with an allocation of awards based on the quality of

competing applications, ensure the following:

\(1\) An equitable geographic distribution of grants to eligible
applicant institutions of higher education.

\(2\) An equitable distribution of grants to eligible applicant public
and eligible applicant private institutions of higher education.

(Authority: 20 U.S.C. 1135-1135c)

Sec. 648.33 What priorities and absolute preferences does the Secretary
establish?

\(a\) For each application period, the Secretary establishes as an area
of national need and gives absolute preference to one or more of the
general disciplines and sub-disciplines listed as priorities in the
appendix to this part or the resulting inter-disciplines.

\(b\) The Secretary announces the absolute preferences in a notice
published in the Federal Register.

(Authority: 20 U.S.C. 1135, 1135a)

## Subpart D\--How Are Fellows Selected?

Sec. 648.40 How does an academic department select fellows?

\(a\) In selecting individuals to receive fellowships, an academic
department shall consider only individuals who\--

\(1\) Are currently enrolled as graduate students, have been accepted at
the grantee institution, or are enrolled or accepted as graduate
students at an eligible non-degree-granting institution;

\(2\) Are of superior ability;

\(3\) Have an excellent academic record;

\(4\) Have financial need;

\(5\) Are planning to pursue the highest possible degree available in
their course of study;

\(6\) Are planning a career in teaching or research;

\(7\) Are not ineligible to receive assistance under 34 CFR 75.60; and

(8)(i) Are United States citizens or nationals;

\(ii\) Are permanent residents of the United States;

\(iii\) Provide evidence from the Immigration and Naturalization Service
that they are in the United States for other than a temporary purpose
with the intention of becoming permanent residents; or

\(iv\) Are citizens of any one of the Freely Associated States.

\(b\) An individual who satisfies the eligibility criteria in paragraph
(a) of this section, but who attends an institution that does not offer
the highest possible degree available in the individual\'s course of
study, is eligible for a fellowship if the individual plans to attend
subsequently an institution that offers this degree.

(Authority: 20 U.S.C. 1135, 1135b)

\[58 FR 65842, Dec. 16, 1993, as amended at 64 FR 13487, Mar. 18, 1999\]

Sec. 648.41 How does an individual apply for a fellowship?

An individual shall apply directly to an academic department of an
institution of higher education that has received a grant.

(Authority: 20 U.S.C. 1135, 1135c)

Subpart E\--How Does the Secretary Distribute Funds?

Sec. 648.50 What are the Secretary\'s payment procedures?

\(a\) The Secretary awards to the institution of higher education a
stipend and an institutional payment for each individual awarded a
fellowship under this part.

\(b\) If an academic department of an institution of higher education is
unable to use all of the amounts available to it under this part, the

Secretary reallots the amounts not used to academic departments of other
institutions of higher education for use in the academic year following
the date of the reallotment.

(Authority: 20 U.S.C. 1135a, 1135c, 1135d)

**Sec. 648.51 What is the amount of a stipend?**

\(a\) For a fellowship initially awarded for an academic year prior to
the academic year 1993-94, the institution shall pay the fellow a
stipend in an amount that equals the fellow\'s financial need or
\$10,000, whichever is less.

\(b\) For a fellowship initially awarded for the academic year 1993-94,
or any succeeding academic year, the institution shall pay the fellow a
stipend at a level of support equal to that provided by the National
Science Foundation graduate fellowships, except that this amount must be
adjusted as necessary so as not to exceed the fellow\'s demonstrated
level of financial need as determined under part F of title IV of the
HEA. The Secretary announces the amount of the stipend in a notice
published in the Federal Register.

(Authority: 20 U.S.C. 1135c)

\[58 FR 65842, Dec. 16, 1993, as amended at 64 FR 13487, Mar. 18, 1999\]

Sec. 648.52 What is the amount of the institutional payment?

\(a\) For academic year 1998-1999, the amount of the institutional
payment received by an institution of higher education for each student

awarded a fellowship at the institution is \$10,222. Thereafter, the
Secretary adjusts the amount of the institutional payment annually in

accordance with inflation as determined by the United States Department
of Labor\'s Consumer Price Index for the previous calendar year. The

Secretary announces the amount of the institutional payment in a notice
published in the Federal Register.

\(b\) The institutional allowance paid under paragraph (a) of this
section is reduced by the amount the institution charges and collects
from a fellowship recipient for tuition and other expenses as part of
the recipient\'s instructional program.

(Authority: 20 U.S.C. 1135d)

\[58 FR 65842, Dec. 16, 1993, as amended at 64 FR 13487, Mar. 18, 1999\]

**Subpart F\--What Are the Administrative Responsibilities of the
Institution?**

Sec. 648.60 When does an academic department make a commitment to a
fellow to provide stipend support?

\(a\) An academic department makes a commitment to a fellow at any point
in his or her graduate study for the length of time necessary for the
fellow to complete the course of graduate study, but in no case longer
than five years.

\(b\) An academic department shall not make a commitment under paragraph
(a) of this section to provide stipend support unless the academic
department has determined that adequate funds are available to fulfill
the commitment either from funds received or anticipated under this part
or from institutional funds.

(Authority: 20 U.S.C. 1135c)

Sec. 648.61 How must the academic department supervise the training of
fellows?

The institution shall provide to fellows at least one academic year of
supervised training in instruction at the graduate or undergraduate

level at the schedule of at least one-half-time teaching assistant.

(Authority: 20 U.S.C. 1135b)

Sec. 648.62 How can the institutional payment be used?

\(a\) The institutional payment must be first applied against a
fellow\'s tuition and fees.

\(b\) After payment of a fellow\'s tuition and fees, the institutional
payment may be applied against educational expenses of the fellow that

are not covered by tuition and fees and are related to the academic
program in which the fellow is enrolled. These expenses include the

following:

\(1\) Costs for rental or purchase of any books, materials, or supplies
required of students in the same course of study.

\(2\) Costs of computer hardware, project specific software, and other
equipment prorated by the length of the student\'s fellowship over the

reasonable life of the equipment.

\(3\) Membership fees of professional associations.

\(4\) Travel and per diem to professional association meetings and
registration fees.

\(5\) International travel, per diem, and registration fees to
participate in educational activities.

\(6\) Expenses incurred in research.

\(7\) Costs of reproducing and binding of educational products.

\(c\) The institutional payment must supplement and, to the extent
practical, increase the funds that would otherwise be made available for
the purpose of the program and, in no case, to supplant institutional
funds currently available for fellowships.

(Authority: 20 U.S.C. 1135b, 1135d)

Sec. 648.63 How can the institutional matching contribution be used?

\(a\) The institutional matching contribution may be used to\--

\(1\) Provide additional fellowships to graduate students who are not
already receiving fellowships under this part and who satisfy the

requirements of Sec. 648.40;

\(2\) Pay for tuition, fees, and the costs listed in Sec. 648.62(b);

\(3\) Pay for costs of providing a fellow\'s instruction that are not
included in the tuition or fees paid to the institution in which the
fellow is enrolled; and

\(4\) Supplement the stipend received by a fellow under Sec. 648.51 in
an amount not to exceed a fellow\'s financial need.

\(b\) An institution may not use its institutional matching contribution
to fund fellowships that were funded by the institution prior to the
award of the grant.

(Authority: 20 U.S.C. 1135, 1135b, 1135c)

**Sec. 648.64 What are unallowable costs?**

Neither grant funds nor the institutional matching funds may be used to
pay for general operational overhead costs of the academic department.

(Authority: 20 U.S.C. 1135, 1135d)

Sec. 648.65 How does the institution of higher education disburse and
return funds?

\(a\) An institution that receives a grant shall disburse a stipend to a
fellow in accordance with its regular payment schedule, but shall not
make less than one payment per academic term.

\(b\) If a fellow withdraws from an institution before completion of an
academic term, the institution may award the fellowship to another

individual who satisfies the requirements in Sec. 648.40.

\(c\) If a fellowship is vacated or discontinued for any period of time,
the institution shall return a prorated portion of the institutional
payment and unexpended stipend funds to the Secretary,

unless the Secretary authorizes the use of those funds for a subsequent
project period. The institution shall return the prorated portion of the

institutional payment and unexpended stipend funds at a time and in a
manner determined by the Secretary.

\(d\) If a fellow withdraws from an institution before the completion of
the academic term for which he or she received a stipend installment,

the fellow shall return a prorated portion of the stipend installment to
the institution at a time and in a manner determined by the Secretary.

(Authority: 20 U.S.C. 1135c, 1135d)

**Sec. 648.66 What records and reports are required from the
institution?**

\(a\) An institution of higher education that receives a grant shall
provide to the Secretary, prior to the receipt of grant funds for

disbursement to a fellow, a certification that the fellow is enrolled
in, is making satisfactory progress in, and is devoting essentially full
time to study in the academic field for which the grant was made.

\(b\) An institution of higher education that receives a grant shall
keep records necessary to establish\--

\(1\) That each student receiving a fellowship satisfies the eligibility
requirements in Sec. 648.40;

\(2\) The time and amount of all disbursements and return of stipend
payments;

\(3\) The appropriate use of the institutional payment; and

\(4\) That assurances, policies, and procedures provided in its
application have been satisfied.

(Approved by the Office of Management and Budget under control number
1840-0604)

(Authority: 20 U.S.C. 1135-1135d)

Subpart G\--What Conditions Must Be Met by a Fellow After an Award?

Sec. 648.70 What conditions must be met by a fellow?

To continue to be eligible for a fellowship, a fellow must\--

\(a\) Maintain satisfactory progress in the program for which the
fellowship was awarded;

\(b\) Devote essentially full time to study or research in the academic
field in which the fellowship was awarded; and

\(c\) Not engage in gainful employment, except on a part-time basis in
teaching, research, or similar activities determined by the academic

department to be in support of the fellow\'s progress toward a degree.

(Authority: 20 U.S.C. 1135c)

## Appendix to Part 648\--Academic Areas

The Secretary may give an absolute preference to any of the academic
areas listed as disciplines or subdisciplines below, or the resulting
inter-disciplines. The list was derived from the Classification of
Instructional Programs (CIP) developed by the Office of Educational

Research and Improvement of the U.S. Department of Education and
includes the instructional programs that may constitute courses of
studies toward graduate degrees. The code number to the left of each
discipline and subdiscipline is the Department\'s identification code
for that particular type of instructional program.

05\. Area, Ethnic, and Cultural Studies

05.01 Area Studies

05.02 Ethnic and Cultural Studies

11\. Computer and Information Sciences

> 11.01 Computer and Information Sciences, General

11.02 Computer Programming

11.04 Information Sciences and Systems

11.05 Computer Systems Analysis

11.07 Computer Science

13\. Education

13.01 Education, General

13.02 Bilingual/Bicultural Education

13.03 Curriculum and Instruction

> 13.04 Education Administration and Supervision
>
> 13.05 Educational/Instructional Media Design
>
> 13.06 Educational Evaluation, Research, and Statistics
>
> 13.07 International and Comparative Education

13.08 Educational Psychology

9.  Social and Philosophical Foundations

> of Education

13.10 Special Education

> 13.11 Student Counseling and Personnel
>
> Services

13.12 General Teacher Education

13.13 Teacher Education, Specific Academic,

and Vocational Programs

> 13.14 Teaching English as a Second Language/Foreign Language

14\. Engineering

14.01 Engineering, General

2.  Aerospace, Aeronautical, and

> Astronautical Engineering

14.03 Agricultural Engineering

14.04 Architectural Engineering

5.  Bioengineering and Biomedical

> Engineering

14.06 Ceramic Sciences and Engineering

14.07 Chemical Engineering

14.08 Civil Engineering

14.09 Computer Engineering

10. Electrical, Electronic, and

> Communications Engineering

14.11 Engineering Mechanics

14.12 Engineering Physics

14.13 Engineering Science

14. Environmental/Environmental Health

> Engineering

14.15 Geological Engineering

14.16 Geophysical Engineering

14.17 Industrial/Manufacturing Engineering

14.18 Materials Engineering

14.19 Mechanical Engineering

14.20 Metallurgical Engineering

14.21 Mining and Mineral Engineering

22. Naval Architecture and Marine

> Engineering

14.23 Nuclear Engineering

14.24 Ocean Engineering

14.25 Petroleum Engineering

14.27 Systems Engineering

14.28 Textile Sciences and Engineering

14.29 Engineering Design

14.30 Engineering/Industrial Management

14.31 Materials Science

14.32 Polymer/Plastics Engineering

16\. Foreign Languages

16.01 Foreign Languages and Literatures

3.  East and Southeast Asian Languages

> and Literatures

4.  East European Languages and

> Literatures

16.05 Germanic Languages and Literatures

16.06 Greek Languages and Literatures

16.07 South Asian Languages and Literatures

16.09 Romance Languages and Literatures

11. Middle Eastern Languages and

> Literatures

12. Classical and Ancient Near Eastern

> Languages and Literatures

22\. Law and Legal Studies

1.  Law and Legal Studies

25\. Library Science

25.01 Library Science/Librarianship

25.03 Library Assistant

26\. Biological Sciences/Life Sciences

26.01 Biology, General

26.02 Biochemistry and Biophysics

26.03 Botany

26.04 Cell and Molecular Biology

26.05 Microbiology/Bacteriology

6.  Miscellaneous Biological

> Specializations

26.07 Zoology

27\. Mathematics

27.01 Mathematics

27.03 Applied Mathematics

27.05 Mathematic Statistics

40\. Physical Sciences

40.01 Physical Sciences, General

40.02 Astronomy

40.03 Astrophysics

4.  Atmospheric Sciences and

> Meteorology

40.05 Chemistry

40.06 Geological and Related Sciences

40.07 Miscellaneous Physical Sciences

40.08 Physics

42\. Psychology

42.01 Psychology

42.02 Clinical Psychology

3.  Cognitive Psychology and

> Psycholinguistics

42.04 Community Psychology

42.06 Counseling Psychology

42.07 Developmental and Child Psychology

42.08 Experimental Psychology

9.  Industrial and Organizational

> Psychology
>
> 42.11 Physiological Psychology/Psychobiology

42.16 Social Psychology

42.17 School Psychology

50\. Visual and Performing Arts

50.01 Visual and Performing Arts

50.02 Crafts, Folk Art, and Artisanry

50.03 Dance

50.04 Design and Applied Arts

50.05 Dramatic/Theater Arts and Stagecraft

50.06 Film/Video and Photographic Arts

50.07 Fine Arts and Art Studies

50.09 Music

51\. Health Professions and Related Sciences

51.01 Chiropractic (D.C., D.C.M.)

2.  Communication Disorders Sciences

> and Services

51.03 Community Health Services

51.04 Dentistry (D.D.S., D.M.D.)

5.  Dental Clinical Sciences/Graduate

> Dentistry (M.S., Ph.D.)

51.06 Dental Services

> 51.07 Health and Medical Administrative
>
> Services

51.08 Health and Medical Assistants

9.  Health and Medical Diagnostic and

> Treatment Services

10. Health and Medical Laboratory

> Technologies/Technicians

11. Health and Medical Preparatory

> Programs

51.12 Medicine (M.D.)

51.13 Medical Basic Science

51.14 Medical Clinical Services (M.S., Ph.D)

51.15 Mental Health Services

51.16 Nursing

51.17 Optometry (O.D.)

51.18 Ophthalmic/Optometric Services

51.19 Osteopathic Medicine (D.O.)

51.20 Pharmacy

51.21 Podiatry (D.P.M., D.P., Pod.D.)

51.22 Public Health

51.23 Rehabilitation/Therapeutic Services

51.24 Veterinary Medicine (D.V.M.)

51.25 Veterinary Clinical Services

51.27 Miscellaneous Health Professions