To: USCMSEMU Cathode Strip Chamber ISR Team

From: Nelson Chester, ISR Review Group Leader

Subject: Results of the ISR Interim Readiness Review held on Thursday
Morning, February 27, 2003

[Conclusion:]{.underline}

As a result of this review, the reviewers believe that the ISR Team has
a satisfactory understanding of the work that has to be done, and has
the necessary skills and knowledge to perform all of the work in a safe,
efficient, and accurate manner. We believe that this Interim Review can
serve as a Final Review without the need for additional future formal
reviews.

[Acknowledgements:]{.underline}

On behalf of the CMS EMU management and the ISR Review group, I want to
thank you all for your excellent efforts and hard work to prepare for
this review. You provided very complete and detailed information that
describes the work you are doing in the ISR. You are to be congratulated
on the accomplishments that you have made over the past many months to
set up the ISR work area, and to test and store chambers and cables. The
database management system should supply valuable support for the
day-to-day activities, as well as provide important information that
will be very useful in the future. We want you to know that your long
hours of work are very much appreciated. This hard work has produced
excellent results and a high level of achievement for the CMS ISR
activity.

We want to thank Peter for taking on the ISR Team Manager task and
leading it successfully. We want to thank Richard Breedon for accepting
the position as Deputy Manager for the CMS ISR activity, and believe can
provide the valuable support to Peter. We also want to thank Armando
Lanaro for acting as a Safety expert and consultant to the ISR group. In
addition we thank each of the ISR Team members for their cooperation
with each other and with Peter. Without this team effort we do not think
that you could have accomplished all of the things you did. We hope that
this spirit will continue on in the future.

Lastly, I want to thank all the reviewers for their participation in the
review and for their comments and recommendations. Your support and
helping hand to the ISR Team has been a major contributing factor to the
success of the review. Special thanks are due to Vladislav Razmyslovitch
for his help in preparing the ISR Review documentation and for providing
stimulation to the ISR team members. And I thank our Project Management
Team for allowing me to be a part of the ISR effort and for being a part
of carrying out their objectives for the success of CMS at CERN.

[Recommendations:]{.underline}

The Review Team identified no major deficiencies in the configuration,
setup, and operation of the ISR activities, but offers the following
recommendations in order to acheive continued success:

1.  An individual should be identified who will periodically check all
    ISR shared equipment to insure that it remains in proper functioning
    condition for our needs.

2.  All documents prepared and displayed at the ISR review should be
    converted into working procedures and instructions that are kept in
    both books that are available to the ISR Team and on the ISR Web
    Page so that others may refer to them as needed. Safety related
    requirements should be added to all procedures as required (see
    below).

3.  The documents in item #2 should be used along with "on-the-spot
    training" to train team members how to do various jobs efficiently,
    accurately, and safely. The cross training of various individuals to
    do the same job is encouraged.

4.  The ISR team members described needed tools and equipment that were
    not fully in place or operational. We encourage the team to obtain
    these needed items by the end of March. Peter and Richard are asked
    to further explore alternate simple and efficient procurement
    methodologies that will allow the team to procure needed items
    easily without the difficulties of getting reimbursed.

5.  Peter and Richard are encouraged to refine the organization
    structure to eliminate to the extent possible the job overlap of
    many people doing many jobs, yet still preserving the cross training
    of individuals so that there is more than one trained person capable
    of doing any one job. Particularly for repairs and alignment plate
    installation, personnel who are trained and capable of performing
    these operations should be identified.

6.  The Team members are reminded that when any repairs are made to the
    chambers or chamber components, or when parts are replaced, the
    details of the problems encountered and the details of the repairs
    or replacements made, should be documented for statistical analysis,
    archival purposes, and future reference. A list of approved types of
    repairs with basic procedures has been provided to the ISR team. The
    documentation should be submitted by systematic inclusion in the CMS
    ISR database as well as on the CMS ISR website. The preferred method
    of communication and notification among individuals is by email.

7.  New or previously non-existent problems that are encountered along
    with proposals for fixing them should be presented to the Repair
    Committee for assessment and corrective action direction.
    Communication should be in writing (email) and all correspondence
    containing problem identification, recommendations for correction,
    and the final results obtained should be kept in the database as
    well as on the website in a systematically consistent form that is
    easy to understandable and read. If a problem or issue turns out to
    be recurring, then it should be added to the list of visual
    inspections or otherwise to the list of inspections or tests that
    are done on all chambers. Updating of existing documentation should
    then follow and notification should be made to all concerned.

8.  Safety precautions, instructions, inspections, and other elements
    related to the health of all personnel and the safety of personnel
    and equipment should be documented on the website as well as
    included in the operating procedures and instructions.

9.  A number of repair and special procedures to be performed on
    chambers (e.g. alignment plate installation) have already been
    identified as being needed on some or all chambers. Descriptions of
    where and how these repair and special operations are to be
    performed should be written and maintained in books available to the
    ISR Team, as well as placed on the Web and in the Database. The
    descriptions should define the tools and equipment that are needed
    to perform these tasks, and describe the location of where needed
    equipment is kept or stored.

10. An overall work schedule has not been presented, although individual
    time estimates for various operations have been provided. In
    conjunction with the receiving schedules of chambers and parts to
    the ISR, and in conjunction with the most up to date delivery
    schedule of these items to SX5, a flow chart or plan depicting the
    anticipated work flow in ISR should be created and kept up to date
    as work progresses. This work plan and activity flow chart should
    show the time required to carry out the particular jobs and should
    show the personnel required for all operations.

11. The choice of pre-determining the particular chambers that are to
    have alignment hardware attached as presented to the reviewers
    appears to be inappropriate. It is suggested that perhaps one out of
    five or six chambers evaluated should have the appropriate alignment
    hardware attached, and then when put back into a crate, the crate be
    appropriately marked to show that alignment hardware has been
    attached. These crates should then be separately stored such that
    they can easily be identified and obtained when required for
    delivery to the SX5 personnel.

[Follow-up Action Item:]{.underline}

The Review Team kindly asks Peter and Richard, on behalf of the ISR
Team, for a written response to the above recommendations. Your response
should include the action to be taken for each numbered recommendation
and the anticipated completion date. We would like to have your response
no later than the end of March, 2003.

Review Team:

Giorgio Apollinari Andrey Korytov

Richard Breedon Armando Lanaro

Nelson Chester (Leader) Richard Loveless

Yuri Ivanov Sergei Lusin

Chunhua Jiang Guenakh Mitselmakher

Vladislav Razmyslovitch