\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

CHAPTER 5: DATA BASE DICTIONARY

5-1. General Description. Pages 5-2 through 5-19 of this Chapter list,

by Repeating Group, each data element contained within the

FORMS/CPD Data Base structure. Also provided are data element size

and indications of such data element characteristics as alpha/

numeric, dollar (numeric) amounts, date values and key/nonkey. If

neither key nor nonkey is specified, the data element is

considered key. Beginning on Page 5-20, a definition for each

Headquarters mandated data element has been provided along with

any appropriate codes, values, etc. Please note a few minor

differences in definitions for certain data elements as they

pertain to CDBG Grants as opposed to Action Grants, i.e. Grant

Amount Approved (C254). If a data element has been defined in

Chapter 5, it should be considered \"Headquarters mandated\" and

must be maintained on the data base. All other data elements

are considered \"optional\" by Headquarters. Each Region\'s

reporting requirements regarding optional data element is at the

discretion of the respective Regional Administrator.

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6525.1 REV-1,CHG-1

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5-2. FORMS/CPD DATA BASE SCHEMA

1\* REGION-CODE (INTEGER NUMBER 99)

2\* FIELD OFFICE CODE (INTEGER NUMBER 99)

3\* FIELD OFFICE NAME (NON-KEY CHAR X(18))

4\* FIELD OFFICE ADDRESS (NON-KEY CHAR X(68))

5\* REGION-HISPEED-PRINTER-SITE-ID (NON-KEY CHAR

X(6))

6\* FIELD OFFICE HISPEED PRINTER (NON-KEY CHAR X(6))

7\* FIELD OFFICE NAME ABBREVIATION (NON-KEY

CHAR XXX)

8\* PAS-SEQUENTIAL-UPDATE-COUNT (NON KEY INTEGER

NUMBER 9(5))

9\* FOR FUTURE USE1 (NON-KEY DATE)

66\* FOR FUTURE USE7 (NON-KEY MONEY \$9(10).)

67\* FOR FUTURE USE8 (NON-KEY MONEY \$9(10).)

68\* FOR FUTURE USE9 (NON-KEY MONEY \$9(10).)

69\* FOR FUTURE USE10 (NON-KEY MONEY \$9(10).)

70\* FOR FUTURE USE11 (NON-KEY MONEY \$9(10).)

71\* FOR FUTURE USE12 (NON-KEY MONEY \$9(10).)

72\* FOR FUTURE USE13 (NON-KEY MONEY \$9(10).)

73\* OPTIONAL-1 (NON-KEY MONEY \$9(10).)

74\* FOR FUTURE USE14 (NON-KEY MONEY \$9(10).)

75\* FOR FUTURE USE15 (NON-KEY MONEY \$9(10).)

76\* FOR FUTURE USE16 (NON-KEY MONEY \$9(10).)

77\* OPTIONAL-2 (NON-KEY MONEY \$9(10).)

81\* S-HUD-CONTACT-PER-NAME (CHAR X(24))

82\* S-HUD CONTACT-PER-TEL-NUMBER (CHAR X(12))

500\* UNIT-OF-GOVT (RECORD)

10\* PRIME-UOG-LOCALITY (INTEGER NUMBER 9999 IN 500)

12\* PRIME-UOG-STATE-CODE (INTEGER NUMBER 99 IN 500)

13\* UOG-COUNTY-NO (INTEGER NUMBER 999 IN 500)

14\* PRIME-UOG-NAME (NON-KEY CHAR X(24) IN 500)

16\* PRIME-UOG-ID-CODE (INTEGER NUMBER 9(6) IN 500)

17\* FIPS-LOCALITY-CODE (NON-KEY INTEGER NUMBER 9(7)

IN 500)

18\* PRIME-UOG-POPULATION (INTEGER NUMBER 9(7) IN

500\)

19\* FHEO-PCT-MINORITY-POP-PRIME-UOG (NON-KEY

INTEGER NUMBER 99 IN 500)

25\* METROPOLITAN STATISTICAL AREA (NON-KEY INTEGER

NUMBER 9999 IN 500)

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6525.1 REV-1,CHG-1

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30\* CUM APPROVED ENTITLEMENT (MONEY \$9(10). IN 500)

31\* E-CUM-UR-SURPLUS (NON-KEY MONEY \$9(10). IN

500\)

32\* E-CUM-WITHHELD (NON-KEY MONEY \$9(10). IN 500)

33\* E-CUM-LTR-CREDIT (NON-KEY MONEY \$9(10). IN

500\)

34\* CUM ENTITLEMENT DRAWDOWN (MONEY \$9(10). IN 500)

35\* FOR FUTURE USE2 (NON-KEY MONEY \$9(10). IN 500)

36\* FOR FUTURE USE3 (NON-KEY MONEY \$9(10). IN 500)

38\* DATE GRANTEE PERF REPORT RECEIVED (NON-KEY

DATE IN 500)

40\* FHEO-PRE-APPL-REVIEW-COMPL (NON-KEY DATE IN

500\)

41\* DATE-FHEO-PRE-APP-REVIEW-BEGIN (NON-KEY DATE

IN 500)

42\* FHEO-DATE-THRE-REVIEW (NON KEY INTEGER NUMBER

9 IN 500)

43\* FHEO-THRESHOLD-FINDING-CODE (NON KEY CHAR XX

IN 500)

44\* FHEO-AO-DETERMINATION-CODE (NON-KEY INTEGER

NUMBER 9 IN 500)

45\* FHEO-HQ-DETERMINATION-CODE (NON KEY INTEGER

NUMBER 9 IN 500)

46\* FOR FUTURE USE4 (NON-KEY DATE IN 500)

47\* DATE ANNUAL IN HOUSE REVIEW COMPLETED (NON-KEY

DATE IN 500)

48\* DATE-AUDIT-DUE-HUD-AO (NON-KEY DATE IN 500)

49\* LAST-DAY-OF-GRANTEE-AUDIT-PERIOD (NON-KEY

DATE IN 500)

50\* ENT-PROGRAM-YR-START-DATE (DATE IN 500)

51\* DATE-ENTITLEMENT-GRANTEE-CLOSED (DATE IN 500)

52\* E-AMOUNT-RECAPTURED (NON-KEY MONEY \$9(10). IN

500\)

59\* UOG-OPT-DOLLARS (NON-KEY MONEY \$9(10). IN 500)

340\* FHEO-DATE-RCVD-UDAG-PREAPPL (NON-KEY DATE IN

500\)

342\* OPT-UOG-1 (NON-KEY CHAR X(24) IN 500)

343\* OPT-UOG-2 (NON-KEY CHAR X(24) IN 500)

365\* ALPHA-STATE-CODE (CHAR XX IN 500)

601\* E-DATE-GRANTEE-PERFORMANCE-RPT-DUE (NON-KEY

DATE IN 500)

604\* E-DATE-CORRECTED-GPR-DUE (NON-KEY DATE IN 500)

605\* E-DATE-CORRECTED-GPR-RCVD (NON-KEY DATE IN

500\)

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6525.1 REV-1,CHG-1

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609\* TARGET-DATE-FOR-GRANTEE-RESPONSE (NON-KEY DATE

IN 500)

611\* DATE-GRANTEE-RESPONDED (NON-KEY DATE IN 500)

612\* DATE GPR REVIEW COMPLETED (NON-KEY DATE IN

500\)

800\* PCT-FEM-HD-HSLD-PRM-UOG (NON-KEY INTEGER

NUMBER 99 IN 500)

801\* LW-MOD-INCOME-DOL (NON-KEY MONEY \$9(10). IN

500\)

802\* SLUM-BLIGHT-DOL (NON-KEY MONEY \$9(10). IN 500)

803\* URGENT-NEED-FIN-SETT-FUND (NON-KEY MONEY

\$9(10). IN 500)

804\* URBAN-RENEWAL-DOL (NON-KEY MONEY \$9(10). IN

500\)

817\* DATE-LTR-CREDIT-EFF (NON-KEY DATE IN 500)

818\* DATE-LTR-CREDIT-REVOKE (NON-KEY DATE IN 500)

898\* AUTH-OFFICIAL-NAME-TITLE (NON KEY CHAR X(18)

IN 500)

912\* PROGRESS-EFFECTIVE-DATE (NON-KEY DATE IN 500)

913\* PROGRESS-IN-PCT (NON-KEY INTEGER NUMBER 999 IN

500\)

982\* DATE-ELIG-DETRMNTN-RETURNED-APPL (NON-KEY DATE

IN 500)

989\* NAME-CPD-REP (NON-KEY CHAR X(18) IN 500)

26\* SUB-AREA-CODE (NON-KEY INTEGER NUMBER 9999 IN

500\)

27\* TYPE-PLACE-CODE (NON-KEY INTEGER NUMBER 99 IN

500\)

28\* CENSUS-CODE (NON-KEY INTEGER NUMBER 9999 IN

500\)

29\* SERVICE-OFFICE-CODE (NON-KEY INTEGER NUMBER 99

IN 500)

37\* SCSA (NON-KEY INTEGER NUMBER 99 IN 500)

39\* SMSA-CENT-CITY (NON-KEY INTEGER NUMBER 9 IN

500\)

60\* SMSA-POPULATION (NON-KEY INTEGER NUMBER 9(8)

IN 500)

360\* MC-CODE (INTEGER NUMBER 99 IN 500)

361\* UC-CODE (INTEGER NUMBER 99 IN 500)

362\* HH-CODE (INTEGER NUMBER 99 IN 500)

363\* SC-CODE (INTEGER NUMBER 99 IN 500)

364\* AG-CODE (INTEGER NUMBER 99 IN 500)

366\* DH-CODE (INTEGER NUMBER 99 IN 500)

367\* DC-CODE (INTEGER NUMBER 99 IN 500)

368\* SR-CODE (INTEGER NUMBER 99 IN 500)

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6525.1 REV-1,CHG-1

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369\* MJ-CODE (INTEGER NUMBER 99 IN 500)

373\* UJ-CODE (INTEGER NUMBER 99 IN 500)

374\* DJ-CODE (INTEGER NUMBER 99 IN 500)

375\* HJ-CODE (INTEGER NUMBER 99 IN 500)

376\* SJ-CODE (INTEGER NUMBER 99 IN 500)

53\* FOR FUTURE USE5 (NON-KEY INTEGER NUMBER 999 IN

500\)

55\* FOR FUTURE USE6 (NON-KEY INTEGER NUMBER 999 IN

500\)

61\* ENT-DRAWDOWN-RATIO-ZERO (NON-KEY DECIMAL

NUMBER 999.99 IN 500)

62\* DATE-RATIO-ZERO (NON-KEY DATE IN 500)

63\* ENT-DRAWDOWN-RATIO-SIXTY (NON-KEY DECIMAL

NUMBER 999.99 IN 500)

64\* DATE-RATIO-SIXTY (NON-KEY DATE IN 500)

78\* ENT-DRAWDOWN-RATIO-ONE-TWENTY (NON-KEY DECIMAL

NUMBER 999.99 IN 500)

79\* DATE-RATIO-ONE TWENTY (NON-KEY DATE IN 500)

83\* DATE HAP RECEIVED (DATE IN 500)

84\* DATE HAP REVIEWED (DATE IN 500)

501\* ACTION-GRANT-ELIG-DET (RECORD IN 500)

20\* A-DATE-ELIG-DETERMINATION-RCVD-AO (DATE IN

501\)

21\* A-DISP-OF-ELIG-DETERMINATION (CHAR X IN 501)

22\* A-DATE-ACTION-TAKEN-ELIG-DETERMINATION

(NON-KEY DATE IN 501)

23\* A-POCKET-OF-POVERTY IND (NON-KEY CHAR X IN

501\)

24\* A-GRANTEE-ELIG-EXP-DATE (NON-KEY DATE IN

501\)

502\* GOVT UNIT (RECORD IN 500)

100\* TYPE-GOVTAL-UNIT (INTEGER NUMBER 99 IN 502)

101\* GOVT-UNIT-NAME (NON-KEY CHAR X(24) IN 502)

102\* GOVT-UNIT-STR-ADR (NON-KEY CHAR X(24) IN

502\)

103\* GOVT-UNIT-CITY (NON-KEY CHAR X(15) IN 502)

104\* GOVT-UNIT-STATE (NON-KEY CHAR XX IN 502)

105\* GOVT-UNIT-ZIP (NON-KEY CHAR X(9) IN 502)

106\* GOVT-UNIT-OFF (NON-KEY CHAR X(24) IN 502)

107\* S-GOVT-UNIT-OFF-TEL-NUMBER (CHAR X(12) IN

508\)

508\* GRANT-DATA (RECORD IN 502)

200\* APPL-GRANT-NO (CHAR X(18) IN 508)

201\* GRANT-TYPE-CODE (CHAR X IN 508)

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6525.1 REV-1,CHG-1

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202\* GRANT-TYPE (CHAR XX IN 508)

203\* GRANT-FISCAL-YEAR (CHAR XX IN 508)

204\* FOR FUTURE USE17 (NON-KEY INTEGER NUMBER

99 IN 508)

206\* FOR FUTURE USE18 (NON-KEY INTEGER NUMBER

9999 IN 508)

208\* D-SEC-UOG-NAME (NON-KEY CHAR X(10) IN 508)

210\* FOR FUTURE USE19 (NON-KEY INTEGER NUMBER

9999 IN 508)

212\* D-THRD-UOG-NAME (NON-KEY CHAR X(10) IN

508\)

214\* FOR FUTURE USE20 (NON-KEY INTEGER NUMBER

9999 IN 508)

216\* D-FRTH-UOG-NAME (NON-KEY CHAR X(10) IN

508\)

218\* FOR FUTURE USE21 (NON-KEY INTEGER NUMBER

9999 IN 508)

220\* D-FIFTH-UOG-NAME (NON-KEY CHAR X(10) IN

508\)

222\* FOR FUTURE USE22 (NON-KEY INTEGER NUMBER

9999 IN 508)

224\* D-SIXTH-UOG-NAME (NON-KEY CHAR X(10) IN

508\)

226\* D-RELATED GRANT-NO (NON-KEY CHAR X(15) IN

508\)

227\* D-UR-SURPLUS-IND (NON-KEY CHAR X IN 508)

230\* D-COMP-CODE (CHAR XXX IN 508)

232\* D-NO-PROJ-ACT (NON-KEY INTEGER NUMBER 999

IN 508)

234\* FOR FUTURE USE23 (NON-KEY MONEY \$9(10). IN

508\)

238\* FOR FUTURE USE24 (NON-KEY MONEY \$9(10). IN

508\)

240\* E-ENTITLEMENT (MONEY \$9(10). IN 508)

242\* E-DATE-APPL-DUE (NON-KEY DATE IN 508)

246\* DATE-FULL-APPL-RCVD (NON-KEY DATE IN 508)

248\* DATE-APPL-APPRVD (DATE IN 508)

250\* DATE-APPL-DISAPPRVD (DATE IN 508)

252\* REASON-NON-APPRVL (CHAR XX IN 508)

254\* GRANT-APPROVED (MONEY \$9(10). IN 508)

255\* WITHHELD-AMOUNT (NON-KEY MONEY \$9(10). IN

508\)

256\* UR-SURPLUS (NON-KEY MONEY \$9(10). IN 508)

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6525.1 REV-1,CHG-1

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257\* FOR FUTURE USE25 (NON-KEY DATE IN 508)

261\* FOR FUTURE USE26 (NON-KEY MONEY \$9(10). IN

508\)

262\* D-GRANT-REQ-FULL-APP (NON-KEY MONEY

\$9(10). IN 508)

263\* FOR FUTURE USE27 (NON-KEY DATE IN 508)

264\* A DATE PROJECT COMPLETED (NON-KEY DATE IN

508\)

266\* FOR FUTURE USE28 (NON-KEY MONEY \$9(10). IN

508\)

267\* DATE-LETTER-OF-CREDIT-EST (NON-KEY DATE IN

508\)

268\* GRANT-CODE (CHAR X IN 508)

269\* A APPLICATION MET THRESHOLD (NON-KEY DATE

IN 508)

270\* DATE-ACTIVITIES-COMPLETED (DATE IN 508)

271\* A-ACTION-TAKEN-FULL-APP-RCVD (CHAR X IN

508\)

272\* CUM-DRAWDOWN (MONEY \$9(10). IN 508)

273\* DATE-CLOSED-OUT (DATE IN 508)

274\* GRANT-CLOSED OUT (NON-KEY MONEY \$9(10). IN

508\)

275\* A-DATE-OF-GRANTEE-OBLIGATION (NON-KEY DATE

IN 508)

276\* UNSETTLED-THRD-PARTY-CL (NON-KEY MONEY

\$9(10). IN 508)

277\* A-DATE-ACCEPT-LEG-BIND-COMM (NON-KEY DATE

IN 508)

278\* DATE-TRGT-COMPLETE (NON-KEY DATE IN 508)

279\* A DATE-OF-CONSTRUCTION (NON-KEY DATE IN

508\)

280\* FHEO-DATE-COMPLETED-REVIEW-OF-ANNUAL-GPR

(NON-KEY DATE IN 508)

281\* NO-FHEO-FINDINGS (NON-KEY INTEGER NUMBER

99 IN 508)

282\* FHEO-CDBG-RECOMM-CODE (NON-KEY INTEGER

NUMBER 99 IN 508)

283\* FHEO-UDAG-RECOMMENDATION-CODE (NON-KEY

INTEGER NUMBER 99 IN 508)

284\* FHEO-DATE-COMP-PREAPPL-REVIEW (NON-KEY

DATE IN 508)

285\* FHEO-DATE-COMPLETED-APPL-REVIEW (NON-KEY

DATE IN 508)

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6525.1 REV-1,CHG-1

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286\* FHEO-RESOL-CDBG-RECOMM-CODE (NON-KEY

INTEGER NUMBER 99 IN 508)

287\* FHEO-AO-RESOLUTION-RECOMMENDATION-CODE

(NON-KEY INTEGER NUMBER 9 IN 508)

288\* FHEO-HQ-RESOLUTION-RECOMMENDATION-CODE

(NON-KEY INTEGER NUMBER 9 IN 508)

289\* FHEO-PREAPPL-FINDINGS-CODE (NON KEY

INTEGER NUMBER 99 IN 508)

290\* FHEO-APPL-FINDING-CODE (NON-KEY INTEGER

NUMBER 99 IN 508)

291\* FHEO-TOTAL-PRIME-CONTRACTS (NON-KEY MONEY

\$9(10). IN 508)

292\* FHEO-TOTAL-MINORITY-CONSTRUCTION-CONTRACTS

(NON-KEY MONEY \$9(10). IN 508)

293\* FHEO-TOTAL-MINORITY-SUPPLY-CONTRACTS

(NON-KEY MONEY \$9(10). IN 508)

294\* FHEO-TOTAL-MINORITY-SERVICE-CONTRACTS

(NON KEY MONEY \$9(10). IN 508)

295\* FHEO-TOTAL-SUB-CONTRACTS (NON-KEY MONEY

\$9(10). IN 508)

296\* FHEO-TOTAL-MINORITY-CONSTRUCTION

-SUB-CONTRACTS (NON-KEY MONEY \$9(10). IN

508\)

297\* FHEO-TOTAL-MINORITY-SUPPLY-SUB-CONTRACTS

(NON-KEY MONEY \$9(10). IN 508)

298\* FHEO-TOTAL-MINORITY-SERVICE-SUB-CONTRACTS

(NON-KEY MONEY \$9(10). IN 508)

330\* D-DATE-GRANTEE-PERFORMANCE-RPT-RCVD

(NON-KEY DATE IN 508)

331\* DATE-OF-OFFICIAL-CONTRACT (NON-KEY DATE IN

508\)

332\* DATE-OF-NOTIFICATION (NON-KEY DATE IN 508)

333\* STATE-APPLICATION-NUMBER (NON-KEY CHAR

X(20) IN 508)

334\* E-REALLOCATION-FIRST-SUBSEQ-FY (NON-KEY

MONEY \$9(10). IN 508)

335\* E-REALLOCATION-SECOND-SUBSEQ-FY (NON-KEY

MONEY \$9(10). IN 508)

336\* OPTIONAL (NON-KEY MONEY \$9(10). IN 508)

337\* FOR FUTURE USE29 (NON-KEY MONEY \$9(10). IN

508\)

338\* PROGRAM-YEAR-START-DATE (NON KEY DATE IN

508\)

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6525.1 REV-1,CHG-1

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346\* FHEO-DATE-RCVD-UDAG-APPL (NON-KEY DATE IN

508\)

347\* FHEO-DATE-RCVD-RCQ-ELIG (NON-KEY DATE IN

508\)

348\* FHEO-DATE-RCVD-APPL (NON-KEY DATE IN 508)

349\* FHEO-DATE-RCVD-GPR (NON-KEY DATE IN 508)

354\* ADJUSTMENT-TO-DRAWDOWN (NON-KEY MONEY

\$9(10). IN 508)

355\* FOR FUTURE USE30 (NON-KEY MONEY \$9(10). IN

508\)

359\* A-DATE-ACTION-GR-QTR-RPT-RCVD (NON-KEY

DATE IN 508)

370\* POCK-POV-DATE-ELIG-DET-RCVD-AO (NON-KEY

DATE IN 508)

371\* POCK-POV-DISP-ELIG-DET (NON-KEY CHAR X IN

508\)

372\* POCK-POV-DATE-ACTION-TAKEN (NON-KEY DATE

IN 508)

829\* GRANT-CITY (NON KEY CHAR X(18) IN 508)

863\* C-RECORD-TYPE (NON-KEY CHAR X IN 508)

866\* PERF-RPT-DUE-DATE (NON-KEY DATE IN 508)

868\* C-ACTION-YR (NON-KEY INTEGER NUMBER 99 IN

508\)

869\* GRANT-NAME (NON-KEY CHAR X(22) IN 508)

870\* LOAN-TOTAL-REQ (NON-KEY MONEY \$9(10). IN

508\)

871\* LOAN-TOTAL-APPRVD (NON-KEY MONEY \$9(10).

IN 508)

872\* LOAN-TOTAL-AMEND-CLOSED (NON-KEY MONEY

\$9(10). IN 508)

873\* MONEY-SET-ASIDE (NON-KEY MONEY \$9(10). IN

508\)

874\* EXP-START-DATE-LTR PROC (NON KEY DATE IN

508\)

875\* UNOB-FNDS-PRIOR-YR (NON KEY MONEY \$9(10)

IN 508)

876\* CURR-PHASE-NAME (NON-KEY CHAR X(18) IN

508\)

877\* CURR-STATUS (NON-KEY CHAR XX IN 508)

878\* DATE-GOVT-UNIT-SGND-CNTRCT (NON-KEY DATE

IN 508)

880\* INHOUSE-RVW-COMPLETE (NON-KEY DATE IN 508)

882\* C-ROLL-OVER-FUNDS (NON-KEY MONEY \$9(10).

IN 508)

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6525.1 REV-1,CHG-1

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883\* C-RELOC-DOL-AMND-CLOSED (NON-KEY MONEY

\$9(10). IN 508)

884\* C-ANNUAL-INSP-RPT-DATE (NON-KEY DATE IN

508\)

885\* REASON-FOR-PROVISIONAL-CLOSEOUT (NON-KEY

CHAR X(15) IN 508)

886\* CLOSEOUT-REVIEW-COMPLETED-DATE (NON-KEY

DATE IN 508)

887\* MONIES-REFUNDED-HUD-FM GRANTEE (NON-KEY

MONEY \$9(10). IN 508)

888\* A-FULL-APP-RETURNED-APPL (NON-KEY DATE IN

508\)

889\* DATE-ANNUAL-CERTIF-RCVD (NON-KEY DATE IN

508\)

897\* FUNDS-ON-HAND (NON-KEY MONEY \$9(10). IN

508\)

899\* PRE-CONSTR-CONF-DATE (NON-KEY DATE IN 508)

900\* OFCC-NO-PR0JECT (NON-KEY CHAR X(13) IN

508\)

901\* TOTL-PRM-CONSTR-CNTRCTS (NON-KEY MONEY

\$9(10). IN 508)

902\* RACE-SEX-APPLIC-FIRM (NON-KEY INTEGER

NUMBER 99 IN 508)

903\* SECTN3-AAP-SUBM DATE (NON-KEY DATE IN 508)

904\* SECTN3-15D-RPT-RCT-DATE (NON-KEY DATE IN

508\)

914\* GRANT-AMT-REQD-SUB-ACT (NON-KEY MONEY

\$9(10). IN 508)

915\* GRANT-AMT-RMVD-SP-COND (NON KEY MONEY

\$9(10). IN 508)

916\* DATE-GRANT-SP-COND-RMVD (NON-KEY DATE IN

508\)

917\* TYPE-SP-COND (NON-KEY CHAR X(10) IN 508)

918\* AMT-ADV-FY (NON-KEY MONEY \$9(10). IN 508)

919\* DATE-LAST-ADV (NON-KEY DATE IN 508)

922\* ACTY-GRANT-SUFF (NON-KEY CHAR XXX IN 508)

960\* UR-CUM-DRAWDOWN (MONEY \$9(10). IN 508)

961\* E COMBINATION UC/MC CODE (NON-KEY CHAR X

IN 508)

964\* FAADS-CUM-AMT (NON-KEY MONEY \$9(10). IN

508\)

1005\* S GRANT ALLOCATION (NON-KEY MONEY \$9(10).

IN 508)

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

1/91 5-10

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6525.1 REV-1,CHG-1

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1010\* S-DATE-ST-INTENT-DUE (NON-KEY DATE IN 508)

1012\* S-DATE-CHAPS-DUE (NON-KEY DATE IN 508)

1015\* S-DATE-ST-INTENT-RCVD (NON-KEY DATE IN

508\)

1016\* S-DATE-CHAPS-RECEIVED (NON-KEY DATE IN

508\)

1017\* S-DATE-CHAPS-APPROVED (NON-KEY DATE IN

508\)

1018\* S-DATE-CHAPS-DISAPPROVED (NON-KEY DATE IN

508\)

1020\* S-ST-REASON-DECLINE-CD (CHAR X IN 508)

1025\* S-DATE-APPL-DUE (NON-KEY DATE IN 508)

1030\* S-DATE-APPL-RCVD (NON-KEY DATE IN 508)

1035\* S-REASONNOT-APPLIED\--CD (CHAR X IN 508)

1040\* S-DATE-APPL-APPRVD (NON-KEY DATE IN 508)

1045\* S-DATE-APPL-DISAPPRVD (NON-KEY DATE IN

508\)

1050\* S-GRANT-COND-CD (CHAR X IN 508)

1055\* S-REASON-NON-APPRVL-CD (CHAR X IN 508)

1060\* S-MISSED-TARGET-DATE-CD (CHAR X IN 508)

1065\* S-DATE-GRANT-EXECUTION (NON-KEY DATE IN

508\)

1070\* S-GRANT-AMOUNT (NON-KEY MONEY \$9(10). IN

508\)

1075\* S-DATE-ST-SUBGRANTS-DUE (NON KEY DATE IN

508\)

1080\* S-DATE-ST-SUBGRANT-AWARDED (NON-KEY DATE

IN 508)

1085\* S-ST-GRANT-AMOUNT-RETURNED (NON-KEY MONEY

\$9(10). IN 508)

1090\* S-AMOUNTNOT-OBLIGATED (NON\--KEY MONEY

\$9(10). IN 508)

1095\* S-DATE-INTERIM-RPT-RCVD (NON-KEY DATE IN

508\)

1100\* S-DATE-ANNUAL-RPT-RCVD (NON-KEY DATE IN

508\)

1115\* FOR FUTURE USE31 (NON-KEY INTEGER NUMBER

999 IN 508)

1120\* FOR FUTURE USE32 (NON KEY MONEY \$9(10). IN

508\)

1145\* S-DATE-FUNDS-OBLIGATED (NON-KEY DATE IN

508\)

1150\* S-FUNDSNOT-OBLIGATED-CODE (CHAR X IN 508)

1155\* S-NUMBER-OF-SUBPROJECTS (NON-KEY INTEGER

NUMBER 999 IN 508)

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

5-11 1/91

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6525.1 REV-1,CHG-1

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258\* DRAWDOWN-ASOF-LAST-APPROVAL (NON-KEY MONEY

\$9(10). IN 508)

259\* DATE-DRAWDOWN-ENTRY (NON-KEY DATE IN 508)

511\* REMARKS-DATA (RECORD IN 508)

300\* REMARKS-SEQ-NO (INTEGER NUMBER 9 IN 511)

301\* REMARKS-PART-ONE (NON KEY CHAR X(18) IN

511\)

302\* REMARKS-PART-TWO (NON-KEY CHAR X(5) IN

511\)

512\* MAJOR-TRACKING (RECORD IN 508)

923\* MAJ-PHASE-NO (INTEGER NUMBER 99 IN 512)

924\* MAJ-PHASE-STATUS (CHAR XX IN 512)

925\* MAJ-PHASE-NAME (NON-KEY CHAR X(18) IN

512\)

926\* MAJ-PHASE-ACTION-OFF (NON KEY CHAR X(5)

IN 512)

927\* MAJ-PHASE-TGT-START-DATE (NON KEY DATE

IN 512)

928\* MAJ-PHASE-ACT-START-DATE (NON-KEY DATE

IN 512)

929\* MAJ-PHASE-TGT-COMPL-DATE (NON-KEY DATE

IN 512)

930\* MAJ-PHASE-ACT-COMPL-DATE (DATE IN 512)

513\* DETAIL-TRACKING (RECORD IN 512)

931\* DET-PHASE-NO (INTEGER NUMBER 99 IN 513)

932\* DET-PHASE-STATUS (CHAR XX IN 513)

933\* DET-PHASE-NAME (NON-KEY CHAR X(18) IN

513\)

934\* DET-PHASE-ACTION-OFF (NON-KEY CHAR

X(5) IN 513)

935\* DET-PHASE-TGT-START-DATE (NON-KEY DATE

IN 513)

936\* DET-PHASE-ACT-START-DATE (NON-KEY DATE

IN 513)

937\* DET-PHASE-TGT-COMPL-DATE (NON-KEY DATE

IN 513)

938\* DET-PHASE-ACT-COMPL-DATE (NON-KEY DATE

IN 513)

514\* FHEO\--FINDINGS (RECORD IN 508)

312\* FHEO-FINDING-NUMBER (INTEGER NUMBER 99 IN

514\)

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

1/91 5-12

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6525.1 REV-1,CHG-1

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313\* FHEO-TYPE-FINDING-CODE (INTEGER NUMBER 99

IN 514)

314\* FHEO-TYPE-DEFICIENCY-CODE (NON-KEY

INTEGER NUMBER 99 IN 514)

315\* FHEO-POSITIVE-FINDING-CODE (NON-KEY

INTEGER NUMBER 99 IN 514)

316\* FHEO-HOW-FOUND-CODE (NON-KEY INTEGER

NUMBER 99 IN 514)

318\* FHEO-DATE-FOUND (NON-KEY DATE IN 514)

320\* FHEO-TYPE-ACTION-TAKEN (NON-KEY CHAR XX

IN 514)

322\* FHEO-ACTION-DATE (NON-KEY DATE IN 514)

324\* FHEO-RESOLUTION-DATE (NON-KEY DATE

IN 514)

326\* FHEO-HOW-RESOLVED (NON-KEY CHAR X(25) IN

514\)

564\* MONITOR-FINDINGS (RECORD IN 508)

850\* CAT-FINDINGS (INTEGER NUMBER 99 IN 564)

851\* ORIGIN-FINDINGS (NON-KEY CHAR XX IN 564)

852\* MON-FINDING-NO (NON-KEY INTEGER NUMBER

9999 IN 564)

853\* PROPOSED-FINAL-ACTION (NON-KEY CHAR X(7)

IN 564)

854\* DATE-FINDING (NON-KEY DATE IN 564)

855\* DATE-LAST-ACTION (NON-KEY DATE IN 564)

856\* TGT-DATE-RESOLVE-FINDG (NON-KEY DATE IN

564\)

857\* DATE-FINDING-RESOLVE (NON-KEY DATE IN

564\)

858\* FINDING-REMARK (NON-KEY CHAR X(24) IN

564\)

859\* FINDING-MADE (NON-KEY CHAR XXX IN 564)

571\* PRIME-CONTRACTOR (RECORD IN 508)

949\* EMPLOY-ID-NO-PRM-CNTRCTR (CHAR X(12)

IN 571)

950\* PRM-CNTRCT-AMAMT (NON-KEY MONEY

\$9(10). IN 571)

951\* TYPE-PRM-CNTRCT (NON-KEY CHAR X(20)

IN 571)

952\* RACE-SEX-ID-PRM-CNTRCTR (NON-KEY

INTEGER NUMBER 99 IN 571)

953\* PRM-CNTRCTR-BUS-NAME (NON-KEY CHAR

X(20) IN 571)

954\* PRM-CNTRCTR-STR-ADR (NON-KEY CHAR

X(30) IN 571)

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

5-13 1/91

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6525.1 REV-1,CHG-1

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

955\* PRM-CNTRCTR-CITY (NON-KEY CHAR X(10) IN

571\)

956\* PRM-CNTRCTR-STATE (NON-KEY CHAR XX IN

571\)

957\* PRM-CNTRCTR-ZIP (NON-KEY CHAR X(9) IN

571\)

958\* DATE-PRM-CNTRCT-SGND (NON-KEY DATE IN

571\)

959\* PRM-EEO-NOTIFICATION (NON-KEY DATE IN

571\)

576\* SUB-CONTRACTOR (RECORD IN 571)

970\* EMPLOY-ID-NO-SUB-CONTRCTR (CHAR X(12)

IN 576)

971\* AMT-SUB-CNTRCTS (NON-KEY MONEY

\$9(10). IN 576)

972\* TYPE-TRADE (NON-KEY CHAR X(20) IN

576\)

973\* RACE-SEX-ID-SUB-CNTRCTR (NON-KEY

INTEGER NUMBER 99 IN 576)

974\* SUB-CNTRCTR-BUS-NAME (NON-KEY CHAR

X(20) IN 576)

975\* SUB-CNTRCTR-STR-ADR (NON-KEY CHAR

X(30) IN 576)

976\* SUB-CNTRCTR-CITY (NON-KEY CHAR X(18)

IN 576)

977\* SUB-CNTRCTR-STATE (NON-KEY CHAR XX IN

576\)

978\* SUB-CNTRCTR-ZIP (NON-KEY CHAR X(9) IN

576\)

979\* DATE-SUB-CNTRCT-SGND (NON-KEY DATE IN

576\)

980\* DATE-EEO-NOTIFICATION (NON-KEY DATE

IN 576)

600\* USER-OPTIONAL (RECORD IN 508)

939\* OPT-KEY (CHAR X(5) IN 600)

940\* OPT-DATE-1 (DATE IN 600)

941\* OPT-DATE-2 (NON-KEY DATE IN 600)

942\* OPT-DATE-3 (NON-KEY DATE IN 600)

984\* OPT-DATE-4 (NON-KEY DATE IN 600)

943\* OPT-NAME-1 (NON-KEY CHAR X(10) IN

600\)

944\* OPT-NAME-2 (NON-KEY CHAR X(10) IN

600\)

945\* OPT-NAME-3 (NON-KEY CHAR X(25) IN

600\)

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

1/91 5-14

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6525.1 REV-1,CHG-1

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

946\* OPT-NAME-4 (NON-KEY CHAR X(25) IN 600)

947\* OPT-DOLLARS-1 (NON-KEY MONEY \$9(10). IN

600\)

948\* OPT-DOLLARS-2 (NON-KEY MONEY \$9(10). IN

600\)

519\* MONITORING-CONCLUSIONS (RECORD IN 508)

438\* MONITORING-CONCLUSION-NO (CHAR X(5) IN

519\)

439\* DATE-OF-MONITORING-VISIT (DATE IN 519)

440\* DATE-OF-MONITORING-LTR (DATE IN 519)

441\* PROGRAM-AREA-MONITORED (CHAR XXX IN

519\)

442\* MONITORING-TARGET-DATE-FOR-RESPONSE

(DATE IN 519)

444\* MONITORING-DATE-GRANTEE-RESPONSE (DATE

IN 519)

445\* MONITORING-1ST-HUD-RESPONSE-DATE

(NON-KEY DATE IN 519)

446\* MONITORING-1ST-RETARGET-DATE (NON-KEY

DATE IN 519)

447\* MONITORING-2ND-HUD-RESPONSE-DATE

(NON-KEY DATE IN 519)

448\* MONITORING-2ND-RETARGET-DATE (NON-KEY

DATE IN 519)

449\* MONITORING-3RD-HUD-RESPONSE-DATE

(NON-KEY DATE IN 519)

450\* MONITORING-3RD-RETARGET-DATE (NON-KEY

DATE IN 519)

451\* MONITORING-4TH-HUD-RESPONSE-DATE

(NON-KEY DATE IN 519)

452\* MONITORING-4TH-RETARGET-DATE (NON-KEY

DATE IN 519)

453\* MONITORING-5TH-HUD-RESPONSE-DATE

(NON-KEY DATE IN 519)

454\* MONITORING-5TH-RETARGET-DATE (NON-KEY

DATE IN 519)

455\* MONITORING-6TH-HUD-RESPONSE-DATE

(NON-KEY DATE IN 519)

456\* MONITORING-6TH-RETARGET-DATE (NON-KEY

DATE IN 519)

457\* MONITORING-7TH-HUD-RESPONSE-DATE

(NON-KEY DATE IN 519)

458\* MONITORING-7TH-RETARGET-DATE (NON-KEY

DATE IN 519)

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

5-15 1/91

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6525.1 REV-1,CHG-1

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

459\* MONITORING-DATE-CLEARED (DATE IN 519)

462\* MONETARY FINDING (CHAR X IN 519)

463\* FINDING ACTION CODE (CHAR X IN 519)

464\* FINDING AMOUNT (MONEY \$9(10). IN 519)

465\* FINAL FINDING AMOUNT (MONEY \$9(10). IN

519\)

466\* REPAID LETTER OF CREDIT (MONEY \$9(10). IN

519\)

467\* REPAID LOCAL ACCOUNT (MONEY \$9(10). IN

519\)

468\* REPAID TREASURY (MONEY \$9(10). IN 519)

469\* RESOLVED (MONEY \$9(10). IN 519)

470\* CONDITIONED REDUCTION (MONEY \$9(10). IN

519\)

471\* UNRESOLVED (MONEY \$9(10). IN 519)

520\* CONTRACT-CONDITION-FINDINGS (RECORD IN 508)

475\* CONDITION-FINDING-NO (CHAR X(5) IN 520)

476\* CONDITION-DATE-OF-LETTER-GRANTEE (DATE IN

520\)

477\* PROGRAM-AREA-CONDITIONED (CHAR XXX IN

520\)

478\* DOLLAR-AMOUNT-CONDITIONED (MONEY \$9(10).

IN 520)

479\* CONDITION-TARGET-DATE-FOR-GRANTEE-RESPONSE

(DATE IN 520)

480\* CONDITION-DATE-OF-GRANTEE-RESPONSE (DATE

IN 520)

481\* CONDITION-1ST-HUD-RESPONSE-DATE (NON-KEY

DATE IN 520)

482\* CONDITION-1ST-RETARGET-DATE (NON-KEY

DATE IN 520)

483\* CONDITION-2ND-HUD-RESPONSE-DATE (NON-KEY

DATE IN 520)

484\* CONDITION-2ND-RETARGET-DATE (NON-KEY

DATE IN 520)

485\* CONDITION-3RD-HUD-RESPONSE-DATE (NON-KEY

DATE IN 520)

486\* CONDITION-3RD-RETARGET-DATE (NON-KEY

DATE IN 520)

487\* CONDITION-4TH-HUD-RESPONSE-DATE (NON-KEY

DATE IN 520)

488\* CONDITION-4TH-RETARGET-DATE (NON KEY

DATE IN 520)

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

1/91 5-16

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6525.1 REV-1,CHG-1

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

489\* CONDITION-5TH-HUD-RESPONSE DATE (NON-KEY

DATE IN 520)

490\* CONDITION-5TH-RETARGET-DATE (NON-KEY

DATE IN 520)

491\* CONDITION-6TH-HUD-RESPONSE-DATE (NON-KEY

DATE IN 520)

492\* CONDITION-6TH-RETARGET-DATE (NON-KEY

DATE IN 520)

493\* CONDITION-7TH-HUD-RESPONSE-DATE (NON-KEY

DATE IN 520)

494\* CONDITION-7TH-RETARGET-DATE (NON-KEY

DATE IN 520)

495\* CONDITION-DATE-CLEARED (DATE IN 520)

504\* CONG-DIST (RECORD IN 500)

110\* UOG-CONG-DIST (CHAR XX IN 504)

505\* FHEO-VISITS (RECORD IN 500)

309\* FHEO-VISIT-TYPE (CHAR XXXX IN 505)

310\* FHEO-DATE-OF-VISIT (DATE IN 505)

311\* RESERVE-NUMBER-ONE (NON KEY INTEGER NUMBER

99 IN 505)

506\* COUNTY-DATA (RECORD IN 500)

120\* FHEO-COUNTY-NUMBER (INTEGER NUMBER 999 IN

506\)

121\* FHEO-COUNTY-NAME (NON-KEY CHAR X(24) IN

506\)

122\* FHEO-SMSA (NON-KEY INTEGER NUMBER 9999 IN

506\)

124\* FHEO-PCT-MINORITY-POP-CNTY (NON\--KEY INTEGER

NUMBER 99 IN 506)

125\* FHEO-PCT-MINORITY-POP-SMSA (NON KEY INTEGER

NUMBER 99 IN 506)

126\* FHEO-STATE-NUMBER (NON-KEY INTEGER NUMBER

99 IN 506)

127\* FHEO-SMSA-CENTRAL-CITY-IND (NON-KEY INTEGER

NUMBER 9 IN 506)

128\* RESERVE-NUMBER-TWO (NON-KEY INTEGER NUMBER

9 IN 506)

828\* FHEO-STATE-PLANNING-DISTRICT (NON-KEY CHAR

XXX IN 506)

830\* FHEO-PCT-FEM-HEAD-HOUSEHOLD-CITY (NON-KEY

INTEGER NUMBER 99 IN 506)

831\* FHEO-PCT-FEM-HEAD-HOUSEHOLD-SMSA (NON-KEY

INTEGER NUMBER 99 IN 506)

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

5-17 1/91

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6525.1 REV-1,CHG-1

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

832\* FHEO-C-PROPOSED-INDIV-RELOCATED (NON-KEY

INTEGER NUMBER 9(5) IN 506)

833\* FHEO-C-PROPOSED-FAM-RELOCATED (NON-KEY

INTEGER NUMBER 9(5) IN 506)

834\* FHEO-C-PROPOSED-BUS-RELOCATED (NON-KEY

INTEGER NUMBER 9(5) IN 506)

835\* FHEO-C-INDIV-RELOCATED (NON-KEY INTEGER

NUMBER 9(5) IN 506)

836\* FHEO-C-FAM-RELOCATED (NON-KEY INTEGER NUMBER

9(5) IN 506)

837\* FHEO-C-BUS-RELOCATED (NON-KEY INTEGER NUMBER

9(5) IN 506)

838\* FHEO-C-ACRES-ACQUIRED (NON-KEY INTEGER

NUMBER 9(9) IN 506)

839\* FHEO-C-DATE-ACRES-ACQUIRED (NON-KEY DATE IN

506\)

840\* FHEO-C-DATE-SQ-FT-DISP (NON-KEY DATE IN 506)

841\* FHEO-C-LAND-INVENTORY-SQ-FT (NON-KEY INTEGER

NUMBER 9(5) IN 506)

842\* FHEO-C-PARCELS-ACQUIRED (NON-KEY INTEGER

NUMBER 9(5) IN 506)

843\* FHEO-C-DATE-PARCELS-ACQUIRED (NON-KEY DATE

IN 506)

844\* FHEO-C-LAND-CONVEYED-IN-SQ-FT (NON-KEY

INTEGER NUMBER 9(5) IN 506)

845\* FHEO-C-RELOCATED-DATE (NON-KEY DATE IN 506)

846\* FHEO-C-UNITS-REHAB (NON-KEY INTEGER NUMBER

9(5) IN 506)

847\* FHEO-TOTAL-HANDIC-HOUSEHOLDS (NON-KEY

INTEGER NUMBER 9999 IN 506)

848\* FHEO-C-REHAB-OWNER-OCCUP (NON-KEY INTEGER

NUMBER 9999 IN 506)

849\* FHEO-C-REHAB-RENTAL-UNITS (NON-KEY

INTEGER NUMBER 9999 IN 506)

507\* CENSUS-DATA (RECORD IN 506)

190\* FHEO-CENSUS-TRACT (CHAR X(7) IN 507)

515\* AUDIT-VISITS (RECORD IN 500)

401\* LAST-DAY-GRANTEE-AUDIT-PERIOD (DATE IN 515)

402\* DATE-RIGA-ISSUES-AUDIT (DATE IN 515)

403\* DATE-AO-RCVD-RIGA-AUDIT (NON-KEY DATE IN

515\)

405\* TYPE-OF-AUDIT (CHAR XXX IN 515)

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

1/91 5-18

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6525.1 REV-1,CHG-1

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406\* DATE-AO-RCVD-AUDIT-ISSUED-FROM-GRANTEE

(NON-KEY DATE IN 515)

516\* AUDIT-FINDINGS (RECORD IN 515)

409\* AUDIT-FINDING-NO (CHAR X(5) IN 516)

410\* AUDIT-DATE-OF-LETTER-GRANTEE (DATE IN 516)

411\* AUDIT-PROGRAM-AREA (CHAR XXX IN 516)

412\* AUDIT-STATUS-CDE (CHAR X IN 516)

413\* AUDIT-TARGET-DATE-FOR-GRANTEE RESPONSE

(DATE IN 516)

414\* AUDIT-DATE-OF-GRANTEE-RESPONSE (DATE IN

516\)

415\* AUDIT-1ST-HUD-RESPONSE-DATE (NON-KEY DATE

IN 516)

416\* AUDIT-1ST-RETARGET-DATE (NON-KEY DATE IN

516\)

417\* AUDIT-2ND-HUD-RESPONSE-DATE (NON-KEY DATE

IN 516)

418\* AUDIT-2ND-RETARGET-DATE (NON-KEY DATE IN

516\)

419\* AUDIT-3RD-HUD-RESPONSE-DATE (NON-KEY DATE

IN 516)

420\* AUDIT-3RD-RETARGET-DATE (NON KEY DATE IN

516\)

421\* AUDIT-4TH-HUD-RESPONSE-DATE (NON-KEY DATE

IN 516)

422\* AUDIT-4TH-RETARGET-DATE (NON-KEY DATE IN

516\)

423\* AUDIT-5TH-HUD-RESPONSE-DATE (NON-KEY DATE

IN 516)

424\* AUDIT-5TH-RETARGET-DATE (NON-KEY DATE IN

516\)

425\* AUDIT-6TH-HUD-RESPONSE-DATE (NON-KEY DATE

IN 516)

426\* AUDIT-6TH-RETARGET-DATE (NON-KEY DATE IN

516\)

427\* AUDIT-7TH-HUD-RESPONSE-DATE (NON-KEY DATE

IN 516)

428\* AUDIT 7TH-RETARGET-DATE (NON-KEY DATE IN

516\)

429\* AUDIT-DATE-STATUS EFFECTIVE (DATE IN 516)

430\* AUDIT-QUESTIONED-DOLLARS (MONEY \$9(10). IN

516\)

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5-19.1 1/91

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6525.1 REV-1,CHG-1

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431\* AUDIT-DISALLOWED-DOLLARS (MONEY \$9(10). IN

516\)

990\* GRANT-NO-AUDITED-1 (CHAR X(15) IN 516)

991\* GRANT-NO-AUDITED-2 (CHAR X(15) IN 516)

992\* GRANT NO-AUDITED-3 (NON-KEY CHAR X(15) IN

516\)

993\* GRANT-NO-AUDITED 4 (NON KEY CHAR X(15) IN

516\)

530\* ENVIRONMENT CENTER (RECORD)

80\* ENV-OFFICE-CODE (CHAR XXX IN 530)

531\* ENVIRONMENT PERFORMANCE (RECORD IN 530)

90\* ENVIR-DATE-VISIT (DATE IN 531)

91\* ENVIR-MONIT-VISIT-TYPE (CHAR X IN 531)

92\* ENVIR-DATE-REPORT (NON-KEY DATE IN 531)

93\* NEXT-SCHE-ENVIR-MONIT-VISIT (NON-KEY DATE

IN 531)

94\* ENVIR-DATE-CLOSED (NON-KEY DATE IN 531)

95\* ENVIR-COMMENTS (NON-KEY CHAR X(12) IN 531)

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

1/91 5-19.2

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6525.1 REV-1,CHG-1

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5-3. DATA ELEMENT DEFINITIONS

Regional Office Code C1 Screen n/a

The HUD standard code which identifies each Regional Office.

Field Office Code C2 Screen C1

The HUD standard code which must be used in conjunction with the

Regional Office Code (C1) to identify the Field Office responsible

for a specific application/grant.

Field Office Name C3 Screen C1

The HUD standard name of the Field Office which consists of the

name of the city and the abbreviation of the state in which it

is located.

Field Office Address C4 Screen C1

The address of the HUD Field Office.

Unit of Government Locality Code C10 Screen n/a

System generated. The HUD standard code as maintained on the

Geographic Code System. The code is entered on the data base

whenever Unit of Government Identification Code (C16) is updated.

Unit of Government State Code C12 Screen n/a

System generated. The Federal standard code which identifies the

state in which the unit of government is located. This code is

entered on the data base whenever Unit of Government

Identification Code (C16) is updated.

Unit of Government County Code C13 Screen C2A

The code indicating the county or counties (up to 5 counties)

within which the respective unit of government is located.

Obtained from the Geographic Code System.

Unit of Government Name C14 Screen n/a

System generated. The HUD standard name of the unit of

government. Obtained from the Geographic Code System.

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1/91 5-20

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6525.1 REV-1,CHG-1

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Unit of Government ID Code (State/Locality) C16 Screen C2A

A code consisting of the Unit of Government State code (C12) and

the Unit of Government Locality Code (C10). The codes may be

obtained from the Geographic Code System reports.

FIPS Locality Code C17 Screen n/a

System generated. The Federal Information Processing Standard

(FIPS) code for identifying localities under Federal jurisdiction.

Obtained from the Geographic Code System.

Unit of Government Population C18 Screen n/a

System generated. The population of the respective unit of

government. Obtained from the Geographic Code System.

Date Eligibility Determination Received at FO C20 Screen n/a

The date the request for eligibility determination for the Action

Grant Program was received by the Field Office. This date was

entered at the time an original pocket of poverty or a normal

request for eligibility determination was received or each time a

request for eligibility recertification was received by the Field

Office. No longer input but remains on the file for historical

purposes.

Disposition of Eligibility Determination C21 Screen n/a

A code which indicated the action taken on a request for

eligibility determination or recertification for the Action Grant

Program. The codes include:

A Found eligible

B Found eligible for Pocket of Poverty

C Found ineligible on EO-Housing

D Found ineligible on EO-Employment

E Found ineligible LO/MOD Housing

R Returned to Applicant (incomplete)

W Withdrawn by Applicant

X Ineligible, dropped from distressed communities or did not

request yearly recertification

No longer input but remains on the file for historical

purposes.

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5-21 1/91

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6525.1 REV-1,CHG-1

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Date Action Taken on Eligibility Determination C22 Screen n/a

The date that action was taken on the request for eligibility

determination. This date was the date of the letter informing

the jurisdiction of the eligibility determination in cases where

the eligibility determination request was approved, returned to

or withdrawn by the requestor; the first phase of the pockets of

poverty eligibility determination procedure (city factors) was

approved; or the pockets of poverty eligibility determination

request was returned to or withdrawn by the requestor. For

recommendations of ineligibility, the date was that of the

memorandum to Headquarters stating the disapproval recommendation.

No longer input but remains on the file for historical purposes.

Pocket of Poverty Indicator C23 Screen n/a

A code of P indicates that a pocket of poverty eligibility

determination request was received from a city which previously had

not been eligible for a pocket of poverty. No longer input but

remains on the file for historical purposes.

Grantee Eligibility Expiration Date C24 Screen n/a

A date by which a jurisdiction had to submit a request for

eligibility recertification. The eligibility expiration date was

always the thirtieth (30) of November. The particular year of the

expiration date depended upon the date of previous actions. No

longer input but remains on the file for historical purposes.

Metropolitan Statistical Area C25 Screen n/a

System generated. The Metropolitan Statistical Area in which a

unit of government is located. Obtained from the Geographic Code

System.

Cumulative Approved Entitlement C30 Screen n/a

System generated. The sum of all grants approved from CDBG

entitlement funds for a unit of government since the beginning of

the program including amounts reallocated during subsequent fiscal

years. This consists of the total of all approved grant amounts

shown on Form HUD-7082, \'Funding Approval\'. When an entry is made

to \'Grant Approved\' (C254) to reflect a change, the system will

revise this field. Both decreases and increases will be

reflected.

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1/91 5-22

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6525.1 REV-1,CHG-1

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Cumulative UR Surplus C31 Screen n/a

System generated. The sum of all surplus grant funds which

remained after financial settlement of urban renewal projects

and neighborhood development programs which were reassigned to

the unit of government for use in the entitlement program. No

longer input but remains on the file for historical purposes.

Cumulative Withheld C32 Screen n/a

System generated. The sum of all funds withheld from CDBG

entitlement funds approved pursuant to loan guarantees under

Section 108. For historic purposes, also includes amounts

withheld for repayment of urban renewal loans.

Cumulative Line of Credit C33 Screen n/a

System generated. The cumulative amount of funds in the

entitlement program approved for a unit of government since the

beginning of the CDBG program. The Cumulative Line of Credit is

the sum of Cumulative Approved Entitlement, (C30) plus

Cumulative UR Surplus, (C31) minus Cumulative Withheld, (C32).

Both decreases and increases will be reflected.

Cumulative Entitlement Drawndown C34 Screen n/a

System generated. The sum of all entitlement funds withdrawn by

a unit of government since the beginning of the CDBG program.

Drawdown and disbursement figures are input automatically to

Cumulative Grant Drawdown (C272) from the Program Accounting

System (PAS) and summed to this field for entitlement

communities.

Date Performance Report Received C38 Screen C2B

The date on which the latest performance report was received for

a unit of government. The report should be received for all

units other than those who are entitled for the first time or

those who have never received a grant.

Date Annual In-House Review Completed C47 Screen C2A

The date the CPD Division prepared a written recommendation for

the signature of the Office Manager.

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5-23 1/91

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6525.1 REV-1,CHG-1

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Program Year Start Date C50 Screen C2A

The date indicating the beginning of a CDBG unit of government\'s

program year. A new date should be entered whenever the grantee

changes its program year start date. The key elements are month

and day; the year indicates when the start date was established.

Date Entitlement Grantee Closed C51 Screen n/a

System generated. The date every approved Entitlement grant for

a unit of government is closed (C273 becomes valued) or

terminated (C250 becomes valued).

Amount Recaptured C52 Screen C2A

The sum of the difference between each Grant Approved (C254) and

the Grant at Close Out (C274).

Entitlement Drawdown Ratio C61 Screen n/a

System generated. The ratio of amount available for drawdown to

most recent grant approved for an entitled unit of government at

program year start date.

Date Entitlement Ratio Calculated C62 Screen n/a

System generated. The date of the calculation of the

entitlement drawdown ratio at time of the program year start.

Entitlement Drawdown Ratio at 60 Days C63 Screen n/a

System generated. The ratio of amount available for drawdown to

most recent grant approved for an entitled unit of government 60

days prior to program year start date.

Date Entitlement Ratio 60 Calculated C64 Screen n/a

System generated. The date of the calculation of the

entitlement drawdown ratio 60 days prior to the program year

start date.

Entitlement Drawdown Ratio at 120 Days C78 Screen n/a

System generated. The ratio of amount available for drawdown to

most recent grant approved for an entitled unit of government

120 days prior to program year start date.

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1/91 5-24

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6525.1 REV-1,CHG-1

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Date Entitlement Ratio 120 Calculated C79 Screen n/a

System generated. The date of the calculation of the

entitlement drawdown ratio 120 days prior to the program year

start date.

HUD Contact Person Name C81 Screen C1

The person in the Field Office who is the contact for the

Emergency Shelter Grant Program.

HUD Contact Person Telephone Number C82 Screen C1

The telephone number of the person identified in HUD Contact

Person Name (C81).

Date HAP Received C83 Screen C2A

The date that a Housing Assistance Plan (HAP) is received in the

Field Office.

Date HAP Reviewed C84 Screen C2A

The date that the review of a Housing Assistance Plan (HAP) is

completed and the grantee notified of the results of the review.

Type of Governmental Unit Code C100 Screen C3

A code which indicates the jurisdictional level of the unit of

government. Multiple codes may apply for ESGP. The codes

include:

Programs other than ESGP

01 municipality

02 town/township

03 county

04 Indian reservation/tribe/council, etc.

10 state, territory, possession

14 multiple Indian reservations, etc.

15 multiple municipalities

16 multiple counties

17 municipality(ies) and county(ies) combined

ESGP

88 homeless programs coordinator

90 state or local government agency

93 CHAPS coordinator

95 private, non-profit organization

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5-25 1/91

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6525.1 REV-1,CHG-1

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Government Unit Name C101 Screen C3

The name of the unit of government or other administrative

agency grantee.

Government Unit Street Address C102 Screen C3

The street portion of the address of the chief official of the

unit of government or other administrative agency grantee.

Government Unit City C103 Screen C3

The city portion of the address of the unit of government or

other administrative agency grantee.

Government Unit State C104 Screen C3

The state portion of the address of the unit of government or

other administrative agency grantee.

Government Unit Zip C105 Screen C3

The zip code portion of the address of the unit of government or

other administrative agency grantee.

Government Unit Official C106 Screen C3

The name of the chief official of the unit of government or

other administrative agency grantee.

Government Unit Official Telephone Number C107 Screen C3

The telephone number of the chief official of the unit of

government or other administrative agency grantee.

UOG Congressional District C110 Screen n/a

System generated. The congressional district(s) from the

Geographic Code System for the entire unit of government.

Application/Grant Number C200 Screen C4A

The formal number assigned to an application or grant. The

number may consist of a program identifier, fiscal year of

appropriation (last two positions), grant type, state code,

field office code, round or serial number. The number will be

entered on SF-424, \'Application for Federal Assistance\'.

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1/91 5-26

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6525.1 REV-1,CHG-1

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Program Code C201 Screen n/a

System generated from the Application/Grant Number as shown

below:

Number Program 6th & 7th Generated

Begins Type Positions Program

With Code

B- Entitlement MC,UC E

B- Hold Harmless HS,HN L

B- State Block DC B

B- Discretionary DH,DS,DN C

B- Secretary\'s SA,SN,SW, S

Fund ST,SD,SK,

SI,SQ,SP

B- Indian SR I

B- Urgent Need UR F

B- Jobs Bill MJ,UJ,DJ, J

HJ,SJ

S- Emergency D

Shelter

Rental R

Rehabilitation

H- Urban Homestead H

Two Letters Special Needs P

Assistance

All Others Non-HUD N

Grant Type C202 Screen n/a

System generated. Grant type as entered in Application/ Grant

number (C200). For programs other than Special Needs Assistance

it is positions 6 and 7. For Special Needs Assistance programs

other than ESGP, it varies by year.

Fiscal Year C203 Screen n/a

System generated. Fiscal year as entered in Application/ Grant

number (C200). For programs other than Special Needs Assistance

it is positions 3 and 4. For Special Needs Assistance programs

other than ESGP, it varies by year.

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5-27 1/91

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6525.1 REV-1,CHG-1

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Related Grant Number C226 Screen n/a

For grants that use reallocated funds to supplement an existing

grant, the related grant number is entered in the record for the

grant from reallocated funds and consist of the

application/grant number of the grant that has been

supplemented.

For grants funded under the multi-year comprehensive small city

program, the related grant number was provided for all years

except the first and consisted of the application/ grant number

of the first year of the multi-year program.

UR Surplus Indicator C227 Screen n/a

A code which indicated that a grant was funded solely from funds

available from the closeout of an Urban Renewal project or

Neighborhood Development Program which was completed with funds

not utilized (surplus). No longer input but remains on the file

for historical purposes.

Comprehensive Code C230 Screen n/a

A code which indicated which of the two types of small city

applications was applicable as follows:

1\. Single purpose for grants made to undertake a project

which consisted of a single activity or a number of

activities that did not meet the definition of a

comprehensive program. The code was \'0\'.

2\. Comprehensive for grants designed to address multiple

community development needs by providing grants

sufficient in size to permit a major program to respond

to these needs. The first position was the year of the

grant, second position slash, third position number of

years.

No longer input but remains on the file for historical

purposes.

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1/91 5-28

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6525.1 REV-1,CHG-1

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Number of Project Activities C232 Screen C4A

For Small Cities State Administered Program, the number of

grants awarded. For single purpose small city grants a count of

the separate projects included in the grant.

Entitlement C240 Screen n/a

Headquarters input. The amount of CDBG funds that a unit of

government is entitled to receive based on calculations

performed by Headquarters in accordance with formulas required

by the Housing and Community Development Act. The figures are

transferred from the CDBG Demography System annually upon final

allocation determination.

Date Submission/Application Due C242 Screen C4A

The date a complete application or final submission is due in

the Field Office.

Date Submission/Application Received C246 Screen C4A

The date a complete grant submission/application is received in

the Field Office. It represents the date stamped in the mail

room of the office on SF-424, \'Application for Federal

Assistance\'. If, upon examination, the application is

determined to be complete, then the date originally entered as

received is correct. If upon examination the application is

determined to be incomplete, the date of receipt of information

which resulted in the application being judged complete is

entered.

Date Application/Submission Approved C248 Screen C4A

For CDBG approvals:

For current fiscal year appropriation approvals, the date

entered on Form HUD-7082, \'Funding Approval\' noted in item 6,

\'Original Funding Approval\' beside the signature of the

appropriate HUD official. The date the application is approved

is the date of an \'initial\' approval of a grant and this date

never changes because of amendatory actions.

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5-29 1/91

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6525.1 REV-1,CHG-1

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For UDAG approvals:

This item was transferred from Action Grant Information System

It is the execution (obligation) date as shown on the Grant

Agreement for the project and a HUD-7082A,1Funding Approval

Under Section 119 of the Housing and Community Development Act

of 1974 (Public Law 93-383) as Amended\' and as signed by an

authorized HUD official.

For Rental Rehabilitation approvals:

The date the Field Office Manager signs the Funding Approval

Form (HUD 40015) and the Grant Agreement (HUD 40015.1).

For Special Needs Assistance approvals:

The date Headquarters approves the grant.

Date Submission/Application Not Approved C250 Screen C4A

CDBG:

Field reflects several instances in which an application is

considered not approved. The term \'not approved\' is used in a

broad sense in that it includes applications that actually were

never approved, approvals for which the applicant did not sign a

contract, and approvals subsequently terminated as described

below.

1\. Disapproved - The date shown on the letter informing the

applicant that its application was disapproved.

2\. Application Withdrawn After Approval - The date stamped

by the Field Office mail room on the applicant\'s letter

advising HUD that it will not accept the approved grant

and thus will not sign the acceptance provisions

outlined on Form HUD-7082- \'Funding Approval\'.

3\. Termination - The date an approval is terminated depends

on the circumstances surrounding the termination. When

the recipient terminates the approval, the termination

date is the date stamped by the Field Office mail room

on the recipient\'s letter advising that it is

terminating the approval. When HUD terminates the

approval, the termination date is the date shown on the

letter advising the recipient that the grant is

terminated.

UDAG:

Field transferred from Action Grant Information System (AGIS).

SNAP:

The date Headquarters disapproves the grant.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

1/91 5-30

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6525.1 REV-1,CHG-1

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Reason Not Approved C252 Screen C4A

A code indicating why the application was not approved.

Headquarters staff input this code for the Action Grant Program.

Reason Code

CDBG:

Disapproved DD

Application Withdrawn Prior to Approval DP

Application Withdrawn After Approval DA

Termination DT

Returned to Applicant Prior to Approval DR

Action Grant:

No Further Consideration DD

Termination for Mutual Convenience DT

Cancellation DG

Termination for Cause DC

Grant Approved C254 Screen C4A

CDBG

Field input, the amount of CDBG funds approved as shown on Form

HUD-7082, \'Funding Approval\'. For an amendment, the amount shown

is the change and should be added to (or subtracted from) the

amount already in this field.

UDAG:

Transferred from Action Grant Information System (AGIS), the

amount of UDAG funds obligated at the time that an authorized

HUD official executed a Grant Agreement and a HUD-7082A,

\'Funding Approval\'.

SNAP:

Transferred from applicable Headquarters SNAP system, the amount

of funds approved by Headquarters.

Withheld Amount C255 Screen C4B

The amount withheld from Entitlement funds approved for a

specific grant pursuant to loan guarantees under Section 108.

For historic purposes, may include amounts withheld for

repayment of urban renewal loans.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

5-31 1/91

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6525.1 REV-1,CHG-1

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

UR Surplus Amount C256 Screen n/a

The amount of surplus grant funds remaining after financial

settlement of Urban Renewal projects and Neighborhood

Development Programs for the CDBG Entitlement program. No

longer input but remains on the file for historical purposes.

Drawdown as of Last Approval C258 Screen n/a

System generated. The cumulative amount drawndown at the time

of the most recent approval. This field when used in

conjunction with the Cumulative Entitlement Drawdown, (C34)

provides the amount of drawdown since the most recent approval.

Date Entry Drawdown at Approval C259 Screen n/a

System generated. The date of entry for the amount drawndown at

the time of the last approval.

Grant Requested Full Application C262 Screen C4A

The amount requested for a grant under the CDBG Secretary\'s Fund

discretionary program.

Date Project Completed C264 Screen C4B

The date the UDAG recipient executes the Certificate of Project

Completion.

Date Line of Credit Established C267 Screen C4B

The date the State Program became authorized to draw its funds.

Application Met Threshold C269 Screen n/a

The date that it was determined that an application was

submitted on time, was properly executed and contained the

following:

\- a site or location

\- evidence of site control

\- a developer or industry to implement

\- evidence of a lender

\- a \'but for\' statement

\- a 5 year pro forma

\- evidence of two public hearings

No longer input but remains on the file for historical purposes.

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1/91 5-32

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6525.1 REV-1,CHG-1

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Date Activities Completed C270 Screen C4B

The date the physical grant activities were completed. For

Action Grant it is the date that construction or other

activities called for in the grant agreement were completed.

This date occurs prior to grant closeout.

Action Taken on Application C271 Screen C4B

A code which indicated the action taken during processing of an

Action Grant submission. Codes A, F, N, Q, X and T are input

from Action Grant Information System all others are field input.

The codes include:

A - Formal Approval (Obligation)

F - No Further Consideration

N - Preliminary Approval (announcement)

Q - Application Held for Next Quarter

X - Grant cancelled

T - Grant terminated

S - Grant closed out but not complete

M - Grant completed with repayments to be monitored

C - Grant completed with no repayment to be monitored

Cumulative Grant Drawdown C272 Screen n/a

Headquarters input. The sum of all funds disbursed or drawndown

by a unit of government from the line of credit for a grant.

This data will be entered automatically from the Program

Accounting System (PAS).

Date Closed Out C273 Screen C4B

Other than UDAG:

The date of the notification of closeout signed by the HUD

authorized official.

UDAG:

The date the recipient executes the closeout agreement. (Note,

this is not the same as the \'Date Project Completed\' which is

the date the recipient executes the Certificate of Project

Completion).

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

5-33 1/91

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

6525.1 REV-1,CHG-1

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Grant at Close Out C274 Screen C4B

CDBG

The amount of grant actually used by a unit of government.

UDAG:

The amount of UDAG funds actually used by the recipient as

estimated at the time of closeout. This amount is shown on the

Financial Status report.

Date of Grantee Obligation C275 Screen C4B

CDBG:

The date the recipient executes the original Grant Agreement for

the program year. This date is the date on the signature page

of the Grant Agreement.

UDAG:

The date the grantee executed the Action Grant contract. This

was the date on the signature page of the grant contract for the

grantee.

Date Accept Legally Binding Commitment C277 Screen C4B

Transferred from Action Grant Information System. The date that

the first legally binding commitment was accepted by HUD. This

date was the date of the telephone conversation where the

Headquarters UDAG attorney and the Field Office attorney

mutually agreed to accept the LBC as confirmed in a letter from

Headquarters to the Field Office.

Date Targeted for Completion C278 Screen C4C

The expected date for completion of the physical activities of a

grant as indicated in the application. This may be, but is not

necessarily, the same as the anticipated closeout date which

reflects the financial completion also.

Date Construction Start C279 Screen C4C

The date that actual physical construction began on an Action

Grant project. This date was used as a milestone for monitoring

purposes.

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1/91 5-34

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6525.1 REV-1,CHG-1

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Date Performance Report Received C330 Screen C4C

The date on which the Performance Report is received in the

Field Office.

Date of Official Contract C331 Screen C4C

The date a grantee executes a grant agreement for the Rental

Rehabilitation program.

Date of Notification C332 Screen C4C

The date the unit of government is notified of grant award.

This date is reported on Form HUD-7082, \'Funding Approval\'.

State Application Number C333 Screen C4C

The number assigned to each unit of government that submits a

SF-424, \'Federal Assistance Request\'.

Reallocation First Subsequent FY C334 Screen n/a

Headquarters input. Used to identify Entitlement funds awarded

in the next fiscal year as opposed to Entitlement funds awarded

during the fiscal year of the grant record. Input at the time

of allocations from the CDBG Demography System.

Reallocation Second Subsequent FY C335 Screen n/a

Headquarters input. Used to identify Entitlement funds awarded

in the second ensuing fiscal year as opposed to Entitlement

funds awarded during the fiscal year of the grant record. Input

at time of allocations from the CDBG Demography System.

Date Action Grant SPR Received C359 Screen C4C

The date that the Field Office received the grantee\'s

Semi-Annual Progress Report (SPR). This date will be entered

and/or updated each time an SPR is received from the grantee.

The date normally is stamped on the document by the mail room.

Alpha State Code C365 Screen n/a

System generated. A two position abbreviation for the

respective state of the unit of government. Obtained from the

Geographic Code System.

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5-35 1/91

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6525.1 REV-1,CHG-1

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Date Pocket of Pov. Elig. Det. Rec\'d at FO C370 Screen n/a

The date a request for pocket of poverty eligibility

determination for the Action Grant Program was received in the

Field Office. No longer input but remains on the file for

historical purposes.

Pocket of Poverty Disposition of Elig. Det. C371

Screen n/a

A code which indicated the action taken after Field Office

review of a request for a pocket of poverty eligibility

determination for Action Grant has been completed. The codes

were:

B Found eligible for Pocket of Poverty

J Found ineligible Pocket/Population

K Found ineligible Pocket/Poverty

L Found ineligible Pocket/Income

R Returned to Applicant (incomplete)

W Withdrawn by Applicant

No longer input but remains on the file for historical purposes.

Date Action is Taken on a Pop. Elig. Det. C372 Screen n/a

The date that action was taken on the request for pocket of

poverty eligibility determination. This date was the date of

the letter informing the jurisdiction of the eligibility

determination process (City Factors) and that the second phase

of the process (Pocket of Poverty Factors) was approved or that

the request for a pocket of poverty eligibility determination

was returned to or withdrawn by the requestor. For

disapprovals, the date was the date of the memorandum to

Headquarters recommending disapproval of the request.

No longer input but remains on the file for historical purposes.

Monitoring Conclusion Number C438 Screen C11A

Each conclusion, whether positive or negative, is given a unique

conclusion number. The following letters are used in the first

space:

M - On-site monitoring visit

G - Grantee Performance Report

H - Housing Assistance Plan

D - Drawdown analysis of the Line of Credit

L - Litigation

O - Program area does not apply to grantee

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1/91 5-36

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6525.1 REV-1,CHG-1

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The last digit of the fiscal year in which the conclusion is

made (as determined by the date of the monitoring letter) is

noted in the second space. The last three spaces are used to

record numbers, in sequential order for each conclusion

discussed in the monitoring letter. In order to keep track of

the specific details of each conclusion, it is recommended that

these last three numbers be referenced in the letter to the

grantee. All opening monitoring findings will be carried over

from one fiscal year to the next and tracked until cleared.

Date of Monitoring Visit C439 Screen C11A

The last date of the monitoring visit discussed in the

monitoring letter to the grantee. This element is entered when

visit is completed.

Date of Monitoring Letter C440 Screen C11A

The date that the Field Office Manager, or designee, signed the

letter to the grantee notifying the grantee of monitoring

conclusions. This element is entered when letter is dispatched.

For \"Program Area Monitored\" codes AMI and RMI this is the date

of the letter requesting the grantee to mail-in information to

be reviewed in house.

Program Area Monitored C441 Screen C11A

For each grant monitored, the code indicating the areas

monitored. The program area code may be used as many times as

required by the number of findings in that area. The entry in

this field must relate to a grant number in C200 and to a

monitoring conclusion number. To insure accuracy of the data,

this field should be entered before entering the conclusion

number and the grant number. After the first program area

monitored is entered, determine the number of conclusions.

Indicate the applicable grant for each conclusion. Repeat for

each program area. This code is also used to identify program

areas of findings when reviewing GPRs, HAPs, line of credit

drawdowns and funds repaid as a result of litigation etc. Valid

codes include:

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5-37 1/91

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6525.1 REV-1,CHG-1

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PRP Program Progress The code indicating monitoring of

progress in carrying out the program as a whole or any

specific project. Also included in this code is

monitoring of grantee capacity. (See HUD Handbook

6509.2 Rev-4, chapter 3). The code is also used in

monitoring progress in carrying out block grant funded

rehabilitation and Rental Rehabilitation projects and in

monitoring for progress in closing out Secretary\'s Fund

and Small Cities grants. PRP shall not he used for the

State CDBG Program because states do not carry out

activities. Timely execution of activities should be a

part of the state\'s review of recipients (MON).

MFP Program Benefit/Maximum Feasible Priority The code

indicating a determination of whether the grantee has

complied with the basic objectives of the Act as stated

in 24 CFR 570.200 (a)(2). The review follows standards

defined in 24 CFR 570.901 and requires determination of

compliance with the following objectives:

\- Principal benefit to low- and moderate-income

persons;

\- Prevention or elimination of slums and blight;

\- Needs of a particular urgency.

In addition, this code shall be used when making a

determination that the grantee\'s use of funds as a whole

principally benefits low and moderate income persons.

Do not use this code when referring to basic eligibility

of activities under Sections 570.201 through 570.207 of

the regulations.

HAP Housing Assistance Plan The code indicating monitoring

of the grantee for implementation of its Housing

Assistance Plan. See Chapter 7 of HUD Handbook 6509.2

REV-4.

CPA Citizen Participation The code indicating monitoring

grantee compliance with applicable citizen participation

requirements and includes review of complaints.

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1/91 5-38

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6525.1 REV-1,CHG-1

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ELI Eligibility of Activities The code indicating

monitoring for eligibility of activities being carried

out with Federal assistance.

FEO Fair Housing and Equal Opportunity The code indicating

a limited review of FHEO requirements by the CPD

Representative. Codes for FHEO Field Office monitoring

findings, concerning determinations of non-compliance

with civil rights requirements, are described in the

FHEO Data Base Dictionary.

MBE Minority Business Enterprise The code used when

monitoring minority business participation in grantee

contracts.

ACT Accountability The code indicating complete

accountability monitoring. Use of this code eliminates

the need to enter the six transactions for

accountability (i.e. personal property management,

allowable costs, subrecipients, procurement, management

and finance) whenever there are no negative conclusions.

When negative findings in accountability areas do exist,

enter ACT to indicate that accountability monitoring of

the six areas has been completed. Where there has been

a finding in one or more areas of accountability, also

enter the respective program area code and the

Monitoring Target Date for Response (C442). The code

ACT should not have any findings.

ALL Allowable Costs The code used when monitoring to

determine the allowability of expenses incurred by the

grantee using program funds under OMB Circular A-87 and

Part 85 or comparable state requirements. See HUD

Handbook 6509.2 REV-4, Exhibit 5-4.

PPM Personal Property Management The code used

when monitoring the grantee\'s personal property

management standards for compliance with Part 85 or

comparable state requirements. See HUD Handbook 6509.2

REV-4, Exhibit 5-5.

PRC Procurement The code used when monitoring grantee

compliance with the procurement standards prescribed in

Part 85 or comparable state requirements. See HUD

Handbook 6509.2 Rev-4, Exhibit 5-2.

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5-39 1/91

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6525.1 REV-1,CHG-1

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SUB Subrecipients The code used when monitoring the

grantee\'s system for insuring that subrecipients and

operating agencies adhere to all Federal management and

administrative standards. See HUD Handbook 6509.2 REV-4,

Exhibit 5-3. When monitoring state reviews of its

recipients, use MON.

MGT Management System The code used when monitoring the

grantee S management system for tracking progress,

maintaining records and assessing program effectiveness,

except for review of subrecipients. See HUD Handbook

6509.2 REV-4, Exhibit 5-6.

FIN Financial Management The code used when the Financial

Management Specialist monitors for compliance with Part

85 or comparable state requirements. Status of

audits/audit findings should be recorded under this

code. See Exhibit 5-1 of HUD Handbook 6509.2 REV-4.

This code includes review of the financial aspects of

UDAG projects. For the State CDBG Program, FIN also

covers reviews to insure that the state has procedures

for both program income and CDBG funds used for program

administrative expenses.

FMG Financial Management The code used when monitoring for

compliance with Part 85 or comparable state requirements

is conducted by the CPD Representative. This code also

includes review of the financial aspects of UDAG

projects. For the State CDBG Program, FMG also covers

reviews to insure that the state has procedures for both

program income and CDBG funds used for program

administrative expenses.

LAB Labor Standards The code indicating monitoring for

grantee compliance with the Davis-Bacon Act, Copeland

Act, and Contract Work Hours and Safety Standards Act,

as discussed in chapter 11 of HUD Handbook 6509.2 REV-4

and the Federal Labor Standards Compliance Handbook

1344.1 Rev-1.

RLC Relocation The code used for the in-depth monitoring

reviews conducted by the Specialist discussed in HUD

Handbook 1373.1 REV-1, Relocation and Real Estate

Monitoring.

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1/91 5-40

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6525.1 REV-1,CHG-1

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REL Relocation The code indicating the limited relocation

reviews discussed in Section 3, Chapter 12 of HUD

Handbook 6509.2 REV-4.

RMI Relocation The code used for mail-in relocation reviews

conducted by the Specialist as described in chapter 4 of

HUD Handbook 1373.1 REV-1, Relocation and Real Estate

Monitoring

AQL Acquisition The code indicating monitoring for limited

property acquisition reviews as discussed in Section 3,

chapter 12 of HUD Handbook 6509.2, REV-4.

ACQ Acquisition The code used for the in-depth acquisition

review conducted by the Specialist described in HUD

Handbook 1373.1 REV-1, Relocation and Real Estate

Monitoring.

AMI Acquisition The code used for the mail-in acquisition

monitoring conducted by the Specialist as described in

chapter 4 of HUD Handbook 1373.1, Relocation and Real

Estate Monitoring.

REH Rehabilitation The code used when monitoring of block

grant funded rehabilitation or the Rental Rehabilitation

Program is conducted by the Rehabilitation Specialist.

See chapter 6 of HUD Handbook 6509.2 REV-4.

RHB Rehabilitation The code used for monitoring of block

grant funded rehabilitation programs or the Rental

Rehabilitation program when conducted by the CPD

Representative. See chapter 6 of HUD Handbook 6509.2

REV-4.

312 Section 312 Rehabilitation Loans The code used when

monitoring of Section 312 funded rehabilitation is

conducted by the Rehabilitation Specialist as discussed

in chapter 6 of HUD Handbook 6509.2 REV-4. The code 312

is generally entered using the grant number for either

the grantee\'s CDBG program or Urban Homesteading Program

as appropriate.

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5-41 1/91

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6525.1 REV-1,CHG-1

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ENV Environment The code used when the CPD Representative

conducts monitoring of those areas covered by the

National Environmental Policy Act of 1969, the National

Historic Preservation Act of 1966 and related statutes,

Executive Orders, criteria, standards, policies and

regulations. Monitoring by CPD Representatives of the

grantee\'s implementation of the Flood Insurance Purchase

requirements set forth in 24 CFR 570.605 shall be

covered by code FDP. See HUD Handbook 6509.2 REV-4,

chapter 12.

EVR Environment The code used when the Environmental

Officer conducts monitoring of those areas covered by

the National Environmental Policy Act of 1969, the

National Historic Preservation Act of 1966, and related

statutes, Executive Orders, criteria, standards,

policies and regulations. See HUD Handbook 6509.2

REV-4, chapter 9.

FDP Flood Disaster Protection The code used when monitoring

grantee compliance with Sections 102 (a) and 202 (a) of

the Flood Disaster Protection Act as described in

Section 1 of Chapter 12 of HUD Handbook 6509.4 Rev-4.

108 Section 108 Loan Guarantees The code used when

monitoring Section 108 assistance to entitlement

grantees for compliance with program regulations and the

security requirements contained in Section 108

contracts.

URR Urban Renewal The code used when monitoring repayment

obligations for closed urban renewal projects.

MON Monitoring The code indicating review of the State

Block Grant program to determine whether the state

adequately conducted reviews of its recipients.

TIM Timeliness The code indicating monitoring of the State

Block Grant program to determine whether the state

distributed the funds in a timely manner.

DIS Distribution The code indicating monitoring of the

State Block Grant program to determine whether the state

distributed the funds in conformance with the method

described in its final statement.

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1/91 5-42

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6525.1 REV-1,CHG-1

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GCS Grant Closeout System The code used when reviewing and

sampling the state system to ensure closeouts on a

timely basis.

AUM Audits Management The code used when reviewing the

state\'s procedures to comply with OMB Circular A-128.

ECO Economic Development The code used when monitoring the

state\'s system for selection and management of economic

development assistance to for-profit entities.

FUN Fundability of Activities The code used when reviewing

and sampling the system the State has in place to insure

that each activity funded is eligible under Section

105(a) and that each activity meets a national

objective.

ROR Review of Recipients The code indicating field office

review of recipient local governments for the state CDBG

program.

PER Performance The code indicating Action Grant

Performance. The code shall be used when monitoring to

insure that the benefits claimed by UDAG grantees, which

are incorporated into Exhibits A to F of the grant

agreement, are actually occurring. Such benefits

include level of new private investment, jobs, housing,

taxes, in lieu payments and energy savings.

XXX The code indicating any other areas monitored, such as

the requirements for the handicapped, lead-based paint,

etc.

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5-43 1/91

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6525.1 REV-1,CHG-1

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Monitoring Target Date for Response C442 Screen C11A

The date in the monitoring letter that indicates response is due

from the grantee. If the grantee was found to be in

compliance/conformance in the area monitored, the element is

blank, thus indicating no response required. Each negative

conclusion shall be given a target date. If the finding was

corrected on-site, the Target Date and the Monitoring Finding

Cleared Date (C459) shall be the same as Date of Monitoring

Visit (C439). Different findings may have different target

response dates or all findings may have a single target response

date. For \"Program Area Monitored\" codes AMI and RMI, this is

the deadline by which the grantee has been requested to submit

information for the in-house review.

Monitoring Date of Grantee Response C444 Screen C11A

The date the letter, documentation, etc. from the grantee is

received in the Field Office. The conclusion number for each

finding to which the grantee has responded is shown in

Monitoring Conclusion Number (C438).

Monitoring-HUD Response Date. C445, C447, C449, C451, C453,

C455, C457 Screen C11A

The date of the HUD letter, Memo-To-File (following telephone

call) etc., responding to the information/documentation

submitted by the grantee. HUD response date is used when

information is not acceptable. The finding is cleared by

entering the date of the HUD letter, memo etc. in Monitoring

Finding Cleared Date (C459). If the information is not

acceptable, up to seven (7) response dates for each finding will

be maintained in the system if needed to clear the finding. If

the finding is not cleared after seven response dates, the

system will retain the seven latest entries.

Monitoring-Retarget Date. C446, C448, C450, C452, C454, C456,

C458 Screen C11A

The new date established for grantee response to each finding

which is unresolved and past due. Under this system each

finding may be assigned the same or a different retarget date.

The data base will automatically retain up to seven (7) retarget

dates per finding. If the finding is not cleared after seven

retarget dates, the system will retain the seven latest entries.

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1/91 5-44

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6525.1 REV-1,CHG-1

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Monitoring Finding Cleared Date C459 Screen C11A

The date of the HUD letter (or other communication) to the

grantee clearing/closing a monitoring finding or applying a

sanction. The element is entered following signature of the

letter to the grantee.

Monetary Finding C462 Screen 11B

A \"Y\" for yes and an \"N\" for no to indicate whether the grantee

was advised to repay funds as a result of a finding.

Finding Action Code C463 Screen 11B

For those non-monetary findings (i.e. those with an \"N\" entered

in C462) one of the following codes indicates the action the

field office requested of the grantee to resolve the finding.

Only one code is entered per finding. However, if as a result of

grantee response, another action is taken, the latest action

code should be entered. Select the code which most closely

describes the action taken. The codes are:

I - additional information requested

S - progress schedules requested

P - institute reversed procedures

A - no longer accept certification and additional

assurance will be required

R - reprogram funds

D - suspend disbursement for a specific activity

L - suspend local loan approval for Section 312 loan

M - change method of payment from line of credit

to reimbursement

C - contract condition or approval of Annual Request

for Program Participation

T - terminate program participation

O - other

Date Final Action C464 Screen C11B

For monetary findings, the date upon which the final action was

taken regarding the request for payment for that finding, e.g.

the date the grantee repaid the line of credit; the date a

letter was sent to the grantee indicating the finding was

resolved in favor of the grantee and payment was not required;

the date of the letter reducing the grant. This date should not

be entered until all the dollars in Final Finding Amount (C465)

have been accounted for.

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5-45 1/91

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6525.1 REV-1,CHG-1

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Final Finding Amount C465 Screen 11B

The final amount the grantee has been advised to repay for the

finding. This should be the total of the entries in Return of

Grant (C466), Paid to U.S. Treasury (C468), Amount Resolved

Without Payment (C469), Amount Reduced (C470) and Amount

Unresolved (C471).

Date of Repayment Letter C467 Screen C11B

Date of the letter to the grantee advising the repayment of

funds as a result of a finding from an on-site monitoring visit

a performance report review, a drawdown analysis of the line of

credit, litigation, citizen\'s complaint or HAP review. This

date is not necessarily the same as date HAP reviewed, date of

monitoring letter or date GPR review completed. This field is

not changed to reflect subsequent letters requesting repayment

Condition Finding Number C475 Screen C12

Each of the grantee\'s contract conditions is given a unique

condition number The letter \'C\' is used in the first space.

The last digit of the fiscal year in which the contract was

signed is noted in the second space. The last three spaces are

used to record numbers in sequential order for each condition in

the contract. The first contract condition each year begins

with the number 001

Condition Date of Letter to Grantee C476 Screen C12

The date the Field Office Manager or designee signed the

approval letter for the grant being conditioned. This element

shall be completed when the letter is dispatched.

Program Area Conditioned C477 Screen C12

The code indicating the area that was the subject of the

contract condition. Each program area code may be used as many

times as needed. Valid codes include:

PRP Program Progress The code indicating progress in

carrying out either the program as a whole or any

specific project that has been conditioned. Also

included in this code are conditions relating to

capacity to carry out the program and the grantee\'s

management system (excluding financial management).

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1/91 5-46

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6525.1 REV-1,CHG-1

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MFP Program Benefit/Maximum Feasible Priority The code

indicating those conditions relating to one or more of

the national objectives of the Act as defined in 24 CFR

570.200 (a)(2):

\- Principal benefit to low- and moderate-income

persons;

\- Prevention or elimination of slums and blight;

\- Needs of a particular urgency.

This code is not used when referring to basic

eligibility of activities under Sections 570.201 through

570.207 of the regulations.

HAP Housing Assistance Plan The code indicating the grantee

has been conditioned regarding the acceptability of its

proposed HAP. (See Section 570.306 of the Regulations).

HAI Housing Assistance Plan Implementation The code

indicating the grantee has been conditioned regarding

performance or progress in meeting the goals of a prior

years Housing Assistance Plan. (See Section 570.306 of

the Regulations and Chapter 6 of HUD Handbook 6509.2

REV-4).

ELI Eligibility of Activities The code indicating

conditioning of eligibility of activities being carried

out with block grant funds. (See Sections 570.201

through 207 of the regulations).

TIM Timeliness The code indicating conditioning under the

State Block Grant program relating to whether the State

distributed the funds in a timely manner.

ENV Environment The code used when conditioning those

areas covered by the National Environmental Policy Act

of 1969, the National Historic Preservation Act of 1966

and related statutes, Executive Orders, criteria,

standards, policies and regulations. (See HUD Handbook

6509.2 REV 4, Chapter 9).

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5-47 1/91

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6525.1 REV-1,CHG-1

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FEO Fair Housing and Equal Opportunity The code indicating

when the grantee has been conditioned for noncompliance

with the FHEO requirements as the result of a FHEO

monitoring finding.

PER Performance The code indicating Action Grant

performance. The code shall be used when conditioning

to insure that the benefits claimed by UDAG grantees,

which are incorporated into Exhibits A to F of the grant

agreement, are actually occurring. Such benefits

include level of new private investment, jobs, housing,

taxes, in lieu payments and energy savings.

PRC Procurement Procedures The code indicating the grant

has been conditioned for those areas relative to the

procurement standards prescribed in Part 85.

ALL Allowable Costs The code indicating conditioning the

allowability of costs incurred by the grantee using

program funds under Part 85.

LAB Labor Standards The code indicating grantee compliance

with the Davis-Bacon Act, Copeland Act, and Contract

Work Hours and Safety Standards Act, as discussed in

chapter 11 of HUD Handbook 6509.2 REV-4 and the Federal

Labor Standards and Compliance Handbook 1344.1 REV-1.

PPM Personal Property Management The code used when

conditioning the grantee\'s personal property management

standards for compliance with Part 85.

SUB Subrecipients The code used when conditioning the

grantee\'s system for insuring that subrecipients and

operating agencies adhere to all Federal management and

administrative standards.

FMG Financial Management The code indicating conditions

relating to grantee compliance with the financial

management requirements of Part 85. Also used when

conditioning and regarding use of program income, status

of audits and audit findings.

FDP Flood Disaster Program The code indicating conditions

relating to grantee compliance with Sections 102(a) and

202(a) of the Flood Disaster Protection Act.

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1/91 5-48

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6525.1 REV-1,CHG-1

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MON Monitoring The code indicating the conditioning of the

State Block Grant program regarding adequacy of state

reviews of its recipients.

DIS Distribution The code indicating the conditioning of

the State Block Grant program regarding the distribution

of funds in conformance with the method described in its

final statement.

CPA Citizen Participation The code indicating the grant has

been conditioned for either the conformance of the

grantee\'s citizen participation plan to the regulations,

or implementation of the plan. (See 570.303 of the

regulations and Chapter 8 of HUD Handbook 6509.2 REV-4).

REL Relocation The code indicating the subject matter of

the condition is relocation. (See HUD Handbook 1373.1

REV 1, Relocation and Real Estate Monitoring).

ECO Economic Development The code used when conditioning

the State regarding the state\'s system for selection and

management of economic development assistance to

for-profit entities.

AUM Audits Management The code used when conditioning the

State regarding the state\'s procedures to comply with

OMB Circular A 128.

GCS Grant Closeout System The code used when conditioning

the State regarding the state\'s system to ensure

closeouts on a timely basis.

FUN Fundability of Activities The code used when

conditioning the State regarding the systems that the

State has in place to insure that each activity funded

is eligible under Section 105(a) and that each activity

meets a national objective.

ACQ Acquisition The code indicating the subject of the

condition is real estate acquisition. (See HUD Handbook

1373.1 REV-1. Relocation and Real Estate Monitoring).

RHB Rehabilitation The code used for conditioning of block

grant funded rehabilitation programs.

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5-49 1/91

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6525.1 REV-1,CHG-1

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XXX The code indicating any other areas, including special

conditions relating to the requirements for the

handicapped, lead-based paint, etc. Enter only those

other conditions appearing in item 10 of the Funding

Approval, HUD 7082.

Dollar Amount Conditioned C478 Screen C12

The dollar amount conditioned for each contract condition. In

those cases where the entire grant is conditioned, enter the

amount of the entire grant. If the entire grant is conditioned

by more than one finding, the entire grant amount is indicated

on each condition. Where funds have not been conditioned, the

element is blank.

Condition Target Date for Grantee Response C479 Screen C12

The date in the contract condition indicating that the response

is due from the grantee. Different contract conditions may have

different target response dates, or they may all have a single

target date. The date shall be indicated for each contract

condition. In the event a target date was not appropriate for

the specific condition and therefore none was established, this

element should be left blank.

If the grantee has been required to submit quarterly or periodic

reports, enter the first date that has been established for a

grantee response. The balance of the reporting dates shall be

entered under Retarget Date.

Condition Date of Grantee\'s Response C480 Screen C12

The date grantee\'s response is received in the Field Office.

Each contract condition to which the grantee has responded must

have an entry in the Condition Finding Number (C475).

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1/91 5-50

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6525.1 REV-1,CHG-1

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Condition - HUD Response Date. C481, C483, C485, C487, C489,

C491, C493 Screen C12

The date of the HUD letter to the grantee responding to the

information/documentation submitted by the grantee. If the

information submitted is acceptable, the condition is cleared by

entering the HUD response date in Date Condition Cleared (C495).

If the information is not acceptable, the grantee is provided a

retarget date for each open condition which is past due. The

HUD Response Date shall be entered when the letter is

dispatched.

Condition - Retarget Date. C482, C484, C486, C488, C490, C492,

C494 Screen C12

The new date(s) established for grantee action for each open

contract condition. Under this system each condition may be

assigned the same or a different retarget date. The data base

will automatically retain up to seven (7) retarget dates per

condition, if needed. If the contract condition is not cleared

after seven retarget dates, the system will retain the seven

latest entries.

Date Condition Cleared C495 Screen C12

The date of the HUD letter to the grantee clearing/closing a

contract condition or applying a sanction which closes the

condition. This element is input following signature of the

letter to the grantee.

Date Grantee Performance Report Due C601 Screen C2B

System generated. Ninety days after Program Year Start Date

(C50). Field Office should override when a waiver of due date

is granted.

Date Corrected Grantee Performance Report Due C604 Screen C2B

An entry indicates the original Grantee Performance Report (GPR)

submitted was incomplete or incorrect. The date that was

established by the Field Office for submission of a corrected

GPR.

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5-51 1/91

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6525.1 REV-1,CHG-1

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Date Corrected GPR Received C605 Screen C2B

The date the correct/complete Grantee Performance Report (GPR)

was received by the Field Office

Target Date for Grantee Response C609 Screen C2B

The date by which a grantee must respond to HUD\'s determination

of apparently unsatisfactory Grantee Performance Report (GPR)

performance. Note that when the monitoring of a CDBG

Entitlement grantee is scheduled within 45 days of completion of

the substantive GPR review, determinations of apparently

unsatisfactory performance shall be handled under the monitoring

tracking system

Date Grantee Responded C611 Screen C2B

The date the grantee responded to the Field Office\'s

notification of apparently unsatisfactory performance.

Date GPR Review Completed C612 Screen C2B

The date when a review of the Grantee Performance Report (GPR)

has been completed and a letter has been sent to a grantee

identifying any substantive problems or otherwise identifying

the results of the substantive review.

Combination UC/MC Code C961 Screen C4C

A code C indicates that a metropolitan city or urban county has

elected to be combined.

Grant Allocation C1005 Screen n/a

Headquarters input. The amount allocated to units of government

and states by HUD Headquarters in accordance with formulas

required by the Emergency Shelter Grant program. Funds

allocated by HUD to a State are passed on to units of local

government or to private nonprofit organizations approved by the

unit of local government.

Date CHAP Due C1012 Screen C4G

Date by which the Field Office must receive the Comprehensive

Homeless Assistance Plan (CHAP).

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1/91 5-52

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6525.1 REV-1,CHG-1

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Date CHAP Received C1016 Screen C4G

Date the Field Office receives the Comprehensive Homeless

Assistance Plan (CHAP).

Date CHAP Approved C1017 Screen C4G

Date the Comprehensive Homeless Assistance Plan (CHAP) is

approved.

Date CHAP Disapproved C1018 Screen C4G

Date the Comprehensive Homeless Assistance Plan (CHAP) is

disapproved.

State Reason Declined Code. C1020 Screen C4G

This field reflects the reason why a state declines to develop

an application for Emergency Shelter Grant program funds. The

Field Office project officer should consult with Headquarters

staff in determining which code should be assigned.

Date Application Due C1025 Screen C4G

The date by which an Emergency Shelter Grant application from an

eligible unit of government must be received by the Field

Office.

Date Application Received. C1030 Screen C4G

The date on which an Emergency Shelter Grant application from an

eligible unit of government is received by the Field Office.

Reason Not Applied C1035 Screen C4G

A code used to indicate why a unit of government declines to

submit an application for Emergency Shelter Grant program funds.

Code \"A\" indicates unit of government declined the grant.

Date Application Approved C1040 Screen C4G

The date entered on the approval letter, ESGP Grant Agreement,

and ESGP Funding Approval Form.

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5-53 1/91

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6525.1 REV-1,CHG-1

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Date Application Disapproved C1045 Screen C4G

The date the application is disapproved. This is the date of

the letter informing the applicant that the application was

disapproved.

Grant Condition Code C1050 Screen C4G

A code which indicates the subject matter of any special

conditions which were imposed on the grantee as part of the

grant agreement.

The Codes are:

A - Environmental

B - Other

C - Both

Reason Not Approved. C1055 Screen C4G

A code indicating why an Emergency Shelter Grant application was

not approved.

Missed Target Code C1060 Screen C4G

A code indicating why the processing of the Emergency Shelter

Grant program application was not completed within the required

review period. The following codes have been defined:

A - incomplete application submitted

B - eligibility issues needed to be resolved.

The Field Office project officer should consult with

Headquarters staff if another code should be assigned.

Date of Grant Execution C1065 Screen C4G

The date the recipient executes the original Grant Agreement for

the Emergency Shelter Grant program. This is the date on the

signature page of that Grant Agreement.

Grant Amount Approved C1070 Screen C4G

For states and other grantees funded directly by HUD, the amount

of funds approved as shown on the Emergency Shelter Grant

Program \'Funding Approval\' Form.

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6525.1 REV-1,CHG-1

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Date State Subgrants Due C1075 Screen C4H

Deadline for a state to distribute its Emergency Shelter grants

among recipients in accordance with the state\'s procedures.

Date State Subgrants Awarded C1080 Screen C4H

Date a state completes the activity of awarding all its

Emergency Shelter grant funds to recipients.

State Grant Amount Returned C1085 Screen C4H

The amount of a state Emergency Shelter Grant which was not

awarded by the state to recipients by the deadline, and which is

being returned to HUD for reallocation among other recipients.

Amount Not Obligated C1090 Screen C4H

The amount of Emergency Shelter Grant which is not committed to

projects by the deadline date for completing such commitments

Date Interim Report Received C1095 Screen C4H

Date the interim Emergency Shelter Grant financial report is

received in the Field Office.

Date Annual Report Received C1100 Screen C4H

Date the Annual Performance Report is received in the Field

Office.

Date Funds Obligated C1145 Screen C4H

Date when all ES grant funds have been obligated to activities

Reason funds Not Obligated C1150 Screen C4H

A code summarizing the reason why a recipient did not complete

the commitment of grant funds to activities by the deadline for

doing so

Number of Subprojects C1155 Screen C4H

The number of separate activities actually carried out by a

recipient.

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