**Standard Operating Procedures for**

**National Response Plan Activations**

**Emergency Support Function #11**

**Natural and Cultural Resources**

**and Historic Properties Protection**

**August 7, 2007**

**U.S. Department of the Interior**

**U.S. Department of Agriculture**

**National Oceanic and Atmospheric Administration**

Table of Contents

I. Emergency Support Mission 1

II\. Groups and Positions 1

III\. Notification 5

IV\. Development of Mission Assignments 5

V. Staffing Mission Assignments 7

VI\. Mission Assignment Amendments 11

VII\. Responsibilities of NCH Coordinator at RRCC or JFO 11

VIII\. Responsibilities of All Deployed Personnel 13

IX\. Responsibilities of All Agencies with Deployed Personnel 13

X. Responsibilities of Support Agencies with Deployed Personnel 14

XI\. Responsibilities of All NCH Agencies 14

XII\. Responsibilities of the DOI Watch Office 15

Acronyms 17

List of Appendices 19

**National Response Plan Emergency Support Function (ESF) #11**

Natural and Cultural Resources and Historic Properties

Standard Operating Procedures

These procedures are to be used in conjunction with the Department of
Agriculture (USDA) Standard Operating Procedures for Emergency Support
Function #11 (ESF #11) in implementation of the protection of natural
and cultural resources and historic properties (NCH) part of ESF #11
under the National Response Plan (NRP).

# Emergency Support Mission

The mission of the NCH part of ESF #11 is:

## To manage and coordinate appropriate response and recovery actions to protect, preserve, conserve, rehabilitate, recover, and restore NCH resources; and 

## To provide personnel, equipment, and supplies in support of Federal, State, tribal, and local agencies involved in NCH resources protection efforts.

# Groups and Positions

## Primary Agency

> The Department of the Interior (DOI) is the Primary Agency for
> implementing the NCH resources part of ESF #11. As the primary agency
> for NCH resources, DOI organizes and coordinates the capabilities and
> resources of the Federal Government to facilitate delivery of
> services, technical assistance, expertise and other support to State,
> local, and tribal authorities and other Federal agencies in addressing
> protection, preservation, conservation, rehabilitation, recovery, and
> restoration of NCH resources in prevention of, preparedness for,
> response to, and recovery from an incident requiring a coordinated
> federal response. The Office of Environmental Policy and Compliance
> (OEPC) is responsible for providing the NCH "primary agency" function
> for DOI.

## Interagency Points of Contact

> When the Federal Emergency Management Agency (FEMA) activates the NCH
> part of ESF #11, DOI, USDA, and the Department of Commerce's National
> Oceanic and Atmospheric Administration (NOAA) will decide quickly the
> roles each will play for the incident. The primary points of contact
> for each of these agencies (hereafter interagency POCs) have the
> authority to make that decision for their agency. The primary POCs for
> the National Archives and Records Administration (NARA), the Advisory
> Council on Historic Preservation (ACHP), and the Heritage Emergency
> National Task Force[^1] participate when their organization has been
> or may be asked for assistance. The FEMA Environment and Historic
> Preservation (EHP) Unit participates as part of ESF-11 upon the
> immediate activation of the NCH portion of the emergency support
> function. The EHP Unit Chief, or designee, is the POC for the EHP Unit
> in the initial phases of the NCH activation, and assists the
> appropriate EHP Advisor (EHPA) at the JFO, in the coordination of
> Mission Assignments of NCH resources to facilitate the incident's
> response and recovery operations. The EHPA will be the primary POC for
> the NCH Coordinator.

## DOI Executive Agents

> DOI provides services to address NCH resources under ESF #11. DOI's
> Bureau (Bureau) management designates officials as Executive Agents to
> decide the role their Bureau will play in the specific activation of
> the NCH part of ESF #11 and to ensure provision of the resources and
> implementation of actions necessary to accomplish that role.

## DOI Environmental Safeguards Group (ESG)

> Composed of representatives of all of the Bureaus and of key Offices
> under the DOI Assistant Secretary -- Policy, Management and Budget,
> the ESG is responsible, among other things, for headquarters
> staff-level work on implementation of DOI's responsibilities under the
> NCH part of ESF #11.

## National NCH Coordinator

> As the primary agency for the NCH part of ESF #11, DOI provides a
> National NCH Coordinator responsible for implementation of the ESF.
> The National NCH Coordinator is appointed by the Director, DOI Office
> of Environmental Policy and Compliance (OEPC), who has the lead for
> DOI on the NCH part of ESF #11 (see Appendix 13). This appointment is
> current until withdrawn and is not incident-specific. As needed, the
> National NCH Coordinator updates and distributes contact information
> providing name, telephone (office, home, cell), e-mail, and fax
> information for all offices, groups, and positions identified in this
> SOP. The National NCH Coordinator is also responsible for maintaining
> and updating this SOP.

## National Natural and Cultural Resources Coordinators

> As needed, and after consultation with the Executive Agents and
> interagency POCs, and with the approval of the Executive Agent or POC
> for the organization from which the Coordinator will be drawn, the
> National NCH Coordinator may appoint a National Natural Resources
> Coordinator and/or a National Cultural Resources Coordinator. The
> individuals appointed will be from a DOI bureau, USDA, or NOAA, and
> will have natural and/or cultural resources management expertise, as
> applicable. These appointments may be for an incident or for a
> specified time period (e.g., for a hurricane season), generally not
> longer than six months. In this SOP, the term "National Coordinator"
> means either the applicable National Natural or Cultural Resources
> Coordinator, or, if no National Natural or Cultural Resources
> Coordinator is assigned, the National NCH Coordinator. The National
> Natural and Cultural Resources Coordinators keep the National NCH
> Coordinator informed (copied) on all actions and consult on major
> issues needing resolution.

## NCH Coordinating Agency (Incident-Specific)

## As described in section IV.B, a decision will be made about which agency or DOI bureau will serve as the NCH Coordinating Agency for each incident. The NCH Coordinating Agency is responsible for ensuring Mission Assignments (MA) are completed and for keeping the National NCH Coordinator apprised of activities and issues. Responsibilities include: {#as-described-in-section-iv.b-a-decision-will-be-made-about-which-agency-or-doi-bureau-will-serve-as-the-nch-coordinating-agency-for-each-incident.-the-nch-coordinating-agency-is-responsible-for-ensuring-mission-assignments-ma-are-completed-and-for-keeping-the-national-nch-coordinator-apprised-of-activities-and-issues.-responsibilities-include .unnumbered}

### 1. Managing MAs and coordinating tasks with support agencies, as well as appropriate State and tribal agencies. This responsibility includes ensuring that work called for under the MA is completed and providing financial oversight of the MAs. {#managing-mas-and-coordinating-tasks-with-support-agencies-as-well-as-appropriate-state-and-tribal-agencies.-this-responsibility-includes-ensuring-that-work-called-for-under-the-ma-is-completed-and-providing-financial-oversight-of-the-mas. .unnumbered}

### 2. Planning for short-term and long-term incident management operations, as needed. {#planning-for-short-term-and-long-term-incident-management-operations-as-needed. .unnumbered}

### 3. Working with appropriate private sector organizations (including non-governmental organizations) to maximize use of all appropriate and available resources, as needed. {#working-with-appropriate-private-sector-organizations-including-non-governmental-organizations-to-maximize-use-of-all-appropriate-and-available-resources-as-needed. .unnumbered}

### 4. Executing or ensuring support agencies execute contracts and procure goods and services as needed; {#executing-or-ensuring-support-agencies-execute-contracts-and-procure-goods-and-services-as-needed .unnumbered}

### 5. With the assistance of the NCH Coordinator (see G, below), preparing and submitting invoices to FEMA, consistent with the Financial Management Support Annex to the National Response Plan, and monitoring payment from FEMA. {#with-the-assistance-of-the-nch-coordinator-see-g-below-preparing-and-submitting-invoices-to-fema-consistent-with-the-financial-management-support-annex-to-the-national-response-plan-and-monitoring-payment-from-fema. .unnumbered}

### 6. Participating in development of after-action reports as required by FEMA, USDA, and/or DOI. {#participating-in-development-of-after-action-reports-as-required-by-fema-usda-andor-doi. .unnumbered}

### 7. Providing the National Natural and Cultural Resources Coordinators where ones have not already been identified and the NCH Coordinator, when possible (see section G, below). {#providing-the-national-natural-and-cultural-resources-coordinators-where-ones-have-not-already-been-identified-and-the-nch-coordinator-when-possible-see-section-g-below. .unnumbered}

### 8. Keeping the National NCH Coordinator and USDA ESF 11 lead apprised of activities and issues.  {#keeping-the-national-nch-coordinator-and-usda-esf-11-lead-apprised-of-activities-and-issues. .unnumbered}

##  NCH Coordinator (Incident-Specific)

> Management of MAs at each Joint Field Office (JFO) will be handled by
> an NCH Coordinator. Funding for this position will be included in all
> MAs. The NCH Coordinating Agency for the incident will fill this
> position from one of the NCH organizations that is staffing the MA or
> by contract. Responsibilities of the NCH Coordinator are listed in
> section VII of this SOP.

##  Interagency Legal Support Team

## This is a team of attorneys from participating agencies, including but not limited to, the Departments of the Interior, Agriculture, Homeland Security, Commerce, and the Environmental Protection Agency. The team identifies and maintains a roster of legal contact points, including relevant contact information, within each participating Department or Agency to coordinate in the provision of legal services. The team members assist their respective client agencies in complying with relevant Federal environmental and other laws during response activities under ESF #11. The team members coordinate with each other with respect to legal issues relevant to such response activities. The team provides legal advice and support to their respective agencies when ESF #11 is activated and in the event of an incident requiring a coordinated federal response, as defined in the NRP, so as to enable the Federal Government to effectively protect human health, property, the environment, and natural and cultural resources. The team members identify environmental and other laws relevant to prevention, preparedness, response, and recovery activities under ESF #11. Upon request by their respective agency clients, the team members will assist their agency clients in the development and negotiation of protocols, authorizations, or coordination agreements to facilitate compliance with relevant environmental and other laws during prevention, preparedness, response, and recovery activities. {#this-is-a-team-of-attorneys-from-participating-agencies-including-but-not-limited-to-the-departments-of-the-interior-agriculture-homeland-security-commerce-and-the-environmental-protection-agency.-the-team-identifies-and-maintains-a-roster-of-legal-contact-points-including-relevant-contact-information-within-each-participating-department-or-agency-to-coordinate-in-the-provision-of-legal-services.-the-team-members-assist-their-respective-client-agencies-in-complying-with-relevant-federal-environmental-and-other-laws-during-response-activities-under-esf-11.-the-team-members-coordinate-with-each-other-with-respect-to-legal-issues-relevant-to-such-response-activities.-the-team-provides-legal-advice-and-support-to-their-respective-agencies-when-esf-11-is-activated-and-in-the-event-of-an-incident-requiring-a-coordinated-federal-response-as-defined-in-the-nrp-so-as-to-enable-the-federal-government-to-effectively-protect-human-health-property-the-environment-and-natural-and-cultural-resources.-the-team-members-identify-environmental-and-other-laws-relevant-to-prevention-preparedness-response-and-recovery-activities-under-esf-11.-upon-request-by-their-respective-agency-clients-the-team-members-will-assist-their-agency-clients-in-the-development-and-negotiation-of-protocols-authorizations-or-coordination-agreements-to-facilitate-compliance-with-relevant-environmental-and-other-laws-during-prevention-preparedness-response-and-recovery-activities. .unnumbered}

## FEMA's Environmental and Historic Preservation Advisor

> The EHPA is under the Chief of Staff (COS) and is the liaison between
> the FCO, the NCH Coordinator, the EHP Team lead(s), the Programs and
> external stakeholders. The EHPA communicates to the FCO through the
> COS and performs the following functions:

### Informs, counsels, and provides recommendations to the FCO (Command and General Staff as needed) and to senior ERT management on the requirements on the following; 

> a\) Adequacy of compliance reviews, particularly National
> Environmental Policy Act and Section 106 of the National Historic
> Preservation Act;
>
> b\) Complex environmental and historic preservation issues requiring
> special attention;
>
> c\) Requirements and adequacy of EHP compliance for Stafford
> Act-funded activities executed by ESFs;
>
> d\) Compliance of ERT operations with environmental and historic
> preservation requirements;
>
> e\) Resolution of conflicts related to EHP issues;

### Serves as the primary POC between the FEMA Regional Environmental Officers and the FCO; 

### Represents FEMA's interests when communicating with Federal, Tribal, and State environmental and historic preservation resource agencies and with special interest groups.

# Notification

## When FEMA activates ESF #11 for a disaster or emergency, USDA will notify the DOI Watch Office (202-208-4108 or 877-246-1373)[^2]. The DOI Watch Office will work with OEPC to develop a notification message which the Watch Office will transmit via telephone and email or fax to the DOI Executive Agents, the ESG, and interagency POCs, for their information. This notification will occur each time FEMA activates ESF #11, regardless of the part of the ESF that has been tasked. 

# Development of Mission Assignments

## Where possible, pre-scripted Mission Assignments (MA, see Appendix 2) will be used as the starting point for MAs. MAs may be developed at the national, regional, or state level. In general, MAs are developed as the result of discussion with FEMA, states, tribes, and local governments, as appropriate, about the specific support needed from the NCH part of ESF #11. MAs may also be developed when the responsible FEMA official or the ESF #11 lead notifies the National Coordinator or the DOI Regional Environmental Officer of the need for NCH assistance. MA development is most likely to occur at the Regional Response Coordination Center (RRCC) or JFO. NCH personnel (i.e., the National NCH Coordinator, the National Natural or Cultural Resources Coordinator, or the DOI Regional Environmental Officer[^3]) will work with FEMA or the entity requesting NCH support to determine the legitimate level of need and the cost estimate, scope of work (SOW), number and type of individuals and other resources needed, anticipated hours of work per week, and beginning and end dates. Resources include those needed to accomplish the disaster response and recovery mission as well as those needed to support accomplishment of the mission, including financial and administrative support and management oversight. Where possible and appropriate, provision will be made in MAs for personnel to be deployed as teams. NCH MAs will include provision for an NCH Coordinator[^4] at the RRCC or JFO (when one is established), and should provide that duties may be performed from the home duty station, when possible. Information on the support needed with as much detail as possible is included in an Action Request Form (see Appendix B to the ESF #11 SOP), which is the basis for development and FEMA approval of the MA.

## Mission Assignment Acceptance 

### The first time a request for NCH resources assistance is made under the NRP, the entity notified will call the National NCH Coordinator and the DOI Watch Office. The DOI Watch Office will notify the National NCH Coordinator, if that person was not the first notified. The National NCH Coordinator will develop a message with as much background information as is available about the request for assistance and transmit it to the DOI Watch Office. The DOI Watch Office will transmit this message via telephone and the National NCH Coordinator will transmit it via email or fax to the DOI ESG and the interagency POCs. The message will include information about the date, time, and call-in number for a conference call to discuss the tasking and prepare for a meeting or conference call, described in section IV.B.2, below. 

### For requests for assistance from ACHP, the National NCH Coordinator will contact the ACHP POC directly and notify the DOI ESG and other interagency POCs about the request, for their information. The steps in section IV.B. 3-5, below, will not be followed in this case. The ACHP will be responsible for carrying out the duties of the NCH Coordinating Agency if they are the only entity with personnel deployed for the incident.

### DOI ESG members and Executive Agents and interagency NCH POCs meet in person or by conference call for the first potential MA to ESF #11/NCH for each declared incident requiring a coordinated federal response. The purpose of the meeting is to decide whether to accept the Mission Assignment (MA) as written, whether to propose modifications to the MA, and, if accepted, which agency (and for DOI, which Bureau or Office) will serve as the NCH Coordinating Agency/Bureau for the incident and what support will be provided by the other Agencies/Bureaus. This discussion may include decisions about which personnel will go to the National Resource Coordination Center (NRCC), Regional RCC (RRCC), Joint Field Office (JFO), and/or emergency operations centers (EOC) at least initially. DOI Executive Agents are responsible for deciding the role their Bureau or Office will play and ensuring provision of the resources necessary to accomplish that role. Meetings/conference calls with the interagency POCs and DOI Executive Agents will not be held for subsequent taskings under the MA or subsequent MAs for the incident, unless significant changes to the situation require further consultation*.*

### The decision on which agency/bureau will serve as NCH Coordinating Agency/Bureau for each incident will be based on discussion and collective agreement among the DOI Executive Agents and the POCs from USDA, and NOAA, which will include consideration of:

#### Location of the work needed

#### Area(s) of expertise needed

#### Interest

#### Availability and location of assets

#### Administrative support capability 

### The NCH Coordinating Agency/Bureau for the incident will advise the ESF #11 Coordinator (USDA) of the names of NCH personnel staffing the NRCC, the RRCC, and the JFO. 

# Staffing Mission Assignments

## Planning

### At the beginning of the third quarter of each fiscal year, each DOI Bureau[^5] and the primary POC for USDA and NOAA will solicit volunteers for deployment under ESF #11/NCH MA during actual or potential domestic incidents during the 12 months beginning June 1. The call for volunteers will specify the positions anticipated to be needed, with an anticipated statement of duties (see Appendix 7), and include a request for the following information from each volunteer:

-   Name, title, grade and step, bureau (if DOI) or agency (if non-DOI),
    unit/duty station name, city, state

-   Contact telephone numbers during work hours (include cell, if
    applicable).

-   Contact telephone numbers after work hours (include cell, if
    applicable).

-   Work fax number.

-   Volunteer position (e.g., archeologist, wetlands biologist) and
    related qualifications and experience for position (list all
    positions for which employee qualifies and wants to volunteer,
    providing separate qualifications and experience for each position)

-   Confirmation of supervisor\'s approval.

-   Dates of availability for assignment

### Each agency or DOI Bureau will compile a list of volunteers using the Resource Availability Information form in Appendix 8, so that the data can be aggregated at the ESF #11/NCH level. By June 1, the agencies and bureaus will approve and submit to the NPS Emergency Incident Coordination Center (EICC), in electronic form, all volunteer names for inclusion in the NCH Resource List, using the transmittal note in Appendix 8. A copy of the transmittal to EICC will also be sent to OEPC.

### The NPS EICC maintains the ESF #11 NCH Resource List and deploys personnel from the list, as described in section V.B, below.

### Volunteers must immediately notify their ESG member or interagency POC, in writing by e-mail or fax, when they are no longer available. As additional personnel volunteer and when volunteers state that they are no longer available, ESG members and interagency POCs will submit the names to the National NCH Coordinator, who will forward them to EICC for immediate update. For DOI, this process will follow procedures included in Bureau Environmental Safeguards Plans.

## Activation

### Following the Executive Agents/interagency POCs meeting held for the first MA for each incident (see section IV.B.2), the POC for the NCH Coordinating Agency, or appropriate National Cultural or Natural Resource Coordinator (see below) will create a "segmented NCH Resource List," that is, a list that includes volunteers only from those bureaus that agreed to participate in the disaster response or recovery. In response to the original MA and upon receipt of additional task orders under that MA or of additional MAs, the National NCH Coordinator or appropriate National Cultural or Natural Resource Coordinator (if designated), (henceforth "National Coordinator") will search the segmented NCH Resource List to identify personnel with the qualifications to provide the assistance requested in the MA. 

### Contacting Personnel for Possible Assignment

#### As soon as the MA, SOW, and time frame are known, the National Coordinator initiates contact with personnel[^6] on the segmented NCH Resource List who appear to have the qualifications to provide the assistance requested in the MA. The purpose of this contact is to match skills to the SOW and ascertain the availability of personnel during the period of time covered by the MA. Initiation of this process prior to the approval of the MA is critical to a quick response and deployments once the MA is approved. The National Coordinator may call upon ESG members to assist with this task. 

#### If there are not enough personnel available to fill the MA, the National Coordinator will ask representatives of Bureaus and Agencies that agreed to provide personnel to do another call for volunteers for the specific incident. Information on these new personnel will include the items in section V.A.1, above, and will be added to the NCH Resource List.

#### When FEMA requests specific personnel by name, the National Coordinator works with the appropriate Bureau or Agency to determine availability of the requested personnel. If they are available, the National Coordinator asks for the information in section V.A.1, above and forwards that information to NPS EICC so they may be added to the NCH Resource List. 

#### The National Coordinator provides volunteers that have been identified for possible assignment with available information on the pending deployment, logistics, lodging, travel, health advisories, and background on the National Response Plan and ESF #11 NCH. (See sample memo in Appendix 1, and attachments in Appendices 5 and 6.) The National Coordinator may ask the NCH Coordinator, once one has been deployed to the RRCC or JFO, to provide this information to the identified volunteers.

### Notifying Bureaus and Agencies of Pending Deployments 

> Once all the personnel needed to fill the MA are identified, the
> National Coordinator will notify the Bureau ESG members or agency
> representatives, the NCH Coordinating Agency POC, and the NCH
> Coordinator, if one is in place, of the names of personnel who will be
> deployed for the MA, the MA number (if known), and the proposed
> deployment start/end dates.

### Accepting the Mission Assignment 

> FEMA sends the approved MA (which may be accompanied by a MA Task
> Order Form) and MA Activation Letter to the National Coordinator (by
> e-mail or fax) and/or posts it on the Homeland Security Information
> Network (HSIN). The National Natural or Cultural Resources Coordinator
> sends the MA (and MA Task Order Form, if there is one) to the NCH
> Coordinating Agency POC, the National NCH Coordinator, or advises that
> the MA has been posted to HSIN. If there is a MA Task Order Form, the
> NCH Coordinating Agency POC forwards it to the agency accepting
> official (Federal Agency Action Officer) who signs the task order.
> (See Appendix 3) If an NCH Coordinator is in place, the National NCH
> Coordinator notifies that person.

### Deploying Personnel

#### Once the National NCH Coordinator receives an approved MA (or, if one has been done, the Federal Agency Action Officer signs the task order accepting the MA), the National Coordinator sends a message (e-mail) to EICC requesting deployment of the personnel that the National Coordinator has identified to meet the SOW and fulfill the MA. The National Coordinator sends (by e-mail or fax) the MA and SOW to EICC (see sample message in Appendix 4). With the first deployment on the incident and when updates are needed, the National Coordinator provides EICC with a list of the reimbursable account numbers for the participating bureaus. 

#### EICC deploys the selected personnel, updates the NCH Resource List with the deployment information, and adds the names to the Resource Ordering and Status System (ROSS) maintained by the National Wildfire Coordinating Group. (See [**http://ross.nwcg.gov/**](http://ross.nwcg.gov/).) EICC mobilizes the personnel using ROSS, which will show the personnel deployed to the incident. When the deployed personnel notify EICC of the date and time of their demobilization and travel itineraries (if any) at the end of their deployment, EICC will use ROSS to demobilize and mark the personnel "unavailable," making the personnel available only for future assignment under ESF #11 NCH. (Individuals may request to be listed as "available" so that they may be deployed under other ESFs.) At the time of deployment, EICC provides personnel with their agency's or bureau's reimbursable account number for the incident.

### Sub-tasking 

#### To Non-DOI Agencies Party to ESF #11 (NCH)

### When USDA, NOAA, and/or ACHP provide personnel under a MA to the NCH part of ESF #11, the National Coordinator will prepare and the Federal Agency Action Officer will sign an ESF MA Subtasking Request form (see Appendix 9). The National Coordinator will fax the form to the authorizing official from the sub-tasked agency, who will sign the form and return it via fax to the National Coordinator. {#when-usda-noaa-andor-achp-provide-personnel-under-a-ma-to-the-nch-part-of-esf-11-the-national-coordinator-will-prepare-and-the-federal-agency-action-officer-will-sign-an-esf-ma-subtasking-request-form-see-appendix-9.-the-national-coordinator-will-fax-the-form-to-the-authorizing-official-from-the-sub-tasked-agency-who-will-sign-the-form-and-return-it-via-fax-to-the-national-coordinator. .unnumbered}

#### To Agencies Not Party to ESF#11 (NCH)

> As needed, the Federal Agency Action Officer may issue a sub-tasking
> to other agencies that are not party to ESF #11 to provide personnel
> for deployment, following the same process as in V.B.6.a, above. The
> sub-tasked agency will provide names for the NCH Resource List and
> deployed personnel will follow this SOP.

#### To NARA and Appointment of National Records Coordinator

> If a MA calls for records managers and/or records conservators in the
> SOW, the National NCH Coordinator may issue a sub-tasking, following
> the same process as in V.B.6.a, above, to the National Archives and
> Records Administration (NARA) and appoint a National Records
> Coordinator. This appointment will be incident-specific. The National
> Records Coordinator assumes the responsibilities of "National
> Coordinator" for records resources. The National Records Coordinator
> keeps the National NCH Coordinator and the National Cultural Resources
> Coordinator informed (copied) on all actions.

# Mission Assignment Amendments 

The procedures for developing and accepting amendments to the MA are the
same as for a MA, except as noted below:

## FEMA may issue an Action Request Form (ARF) to amend the MA followed by a MA Amendment, or may directly issue the MA Amendment. Deployments may be made following receipt of the approved ARF. 

## A meeting of the Executive Agents and interagency POCs is generally not required.

## The NCH Coordinator position in the JFO is usually already established.

# Responsibilities of NCH Coordinator at RRCC or JFO

## Coordinating administration of the MA for all deployed individuals, including providing logistical information.

> B. Ensuring that deployed personnel promptly receive orientation and
> training upon arrival on site. The orientation must include
> information on the organizational structure and the specific chain of
> command for each deployed individual.

## C. In conjunction with the deployed employee and the deployed employee's FEMA supervisor, developing a work plan and informal performance plan (for employee performance appraisal purposes) for each employee. A formal performance plan is required for personnel deployed for over 90 consecutive days. The performance plan should include a specific list of tasks and duties to be performed. {#c.-in-conjunction-with-the-deployed-employee-and-the-deployed-employees-fema-supervisor-developing-a-work-plan-and-informal-performance-plan-for-employee-performance-appraisal-purposes-for-each-employee.-a-formal-performance-plan-is-required-for-personnel-deployed-for-over-90-consecutive-days.-the-performance-plan-should-include-a-specific-list-of-tasks-and-duties-to-be-performed. .unnumbered}

## D. Ensuring financial and property accountability for ESF #11 NCH activities, consistent with departmental and Bureau/Agency procedures and guidelines, including monitoring expenditures to ensure the mission assignment dollar limitation is not exceeded and submitting to the NCH Coordinating Agency and the National NCH Coordinator a "burn report" on expenditures relative to the authorized ceiling on the MA (weekly). A sample "burn report" may be found in Appendix 10. When it is anticipated that the dollar limitation set forth in the MA will be exceeded, the NCH Coordinator is responsible for submitting an Action Request Form (ARF) for additional funding and providing the MA amendment with the increased funding to the National Coordinator, the NCH Coordinating Agency, and the National NCH Coordinator. {#d.-ensuring-financial-and-property-accountability-for-esf-11-nch-activities-consistent-with-departmental-and-bureauagency-procedures-and-guidelines-including-monitoring-expenditures-to-ensure-the-mission-assignment-dollar-limitation-is-not-exceeded-and-submitting-to-the-nch-coordinating-agency-and-the-national-nch-coordinator-a-burn-report-on-expenditures-relative-to-the-authorized-ceiling-on-the-ma-weekly.-a-sample-burn-report-may-be-found-in-appendix-10.-when-it-is-anticipated-that-the-dollar-limitation-set-forth-in-the-ma-will-be-exceeded-the-nch-coordinator-is-responsible-for-submitting-an-action-request-form-arf-for-additional-funding-and-providing-the-ma-amendment-with-the-increased-funding-to-the-national-coordinator-the-nch-coordinating-agency-and-the-national-nch-coordinator. .unnumbered}

## E. Collecting input from deployed personnel and developing daily and other reports (such as situation reports) on activities, operational priorities, status of the assets of the NCH part of ESF #11, and issues of note for the ESF #11 Coordinator, the NCH Coordinating Agency, the National NCH Coordinator, the National Cultural Resource Coordinator and National Natural Resource Coordinator, and others, as required (see Appendix 11). {#e.-collecting-input-from-deployed-personnel-and-developing-daily-and-other-reports-such-as-situation-reports-on-activities-operational-priorities-status-of-the-assets-of-the-nch-part-of-esf-11-and-issues-of-note-for-the-esf-11-coordinator-the-nch-coordinating-agency-the-national-nch-coordinator-the-national-cultural-resource-coordinator-and-national-natural-resource-coordinator-and-others-as-required-see-appendix-11. .unnumbered}

> F. Preparing and submitting MA Progress Reports on the schedule
> established by FEMA (see Appendix 12).

## G. Coordinating with FEMA's Environmental and Historic Preservation Advisor (EHPA) on NCH resources related actions and issues, including those that need the special attention of the Federal Coordinating Officer for the incident. {#g.-coordinating-with-femas-environmental-and-historic-preservation-advisor-ehpa-on-nch-resources-related-actions-and-issues-including-those-that-need-the-special-attention-of-the-federal-coordinating-officer-for-the-incident. .unnumbered}

## H. Coordinating with other ESF liaisons who are involved in common missions. {#h.-coordinating-with-other-esf-liaisons-who-are-involved-in-common-missions. .unnumbered}

## I. Resolving issues that arise at lower levels (e.g., the RRCC would try to resolve issues from the JFO) or within that level and ensuring issues that cannot be resolved at that level are referred to the National Coordinator. {#i.-resolving-issues-that-arise-at-lower-levels-e.g.-the-rrcc-would-try-to-resolve-issues-from-the-jfo-or-within-that-level-and-ensuring-issues-that-cannot-be-resolved-at-that-level-are-referred-to-the-national-coordinator. .unnumbered}

> J. Serving as the ESF #11 representative at the RRCC or JFO when
> required or when NCH is the only part of ESF #11 with personnel
> deployed to the coordination center When serving as the ESF #11
> representative, carrying out the duties of that position as outlined
> in the ESF #11 SOP.

## K. Maintaining a daily shift log of events at each coordination center where there is a representative of the NCH part of ESF #11. {#k.-maintaining-a-daily-shift-log-of-events-at-each-coordination-center-where-there-is-a-representative-of-the-nch-part-of-esf-11. .unnumbered}

## L. Establishing and maintaining official files and records of pertinent correspondence, reports, and other information generated and providing those official files and records to the National NCH Coordinator after final bills have been submitted to FEMA (see item O, below). {#l.-establishing-and-maintaining-official-files-and-records-of-pertinent-correspondence-reports-and-other-information-generated-and-providing-those-official-files-and-records-to-the-national-nch-coordinator-after-final-bills-have-been-submitted-to-fema-see-item-o-below. .unnumbered}

## M. Managing Mission Assignments (MA) on behalf of the NCH Coordinating Agency and coordinating tasks with support agencies, as well as appropriate State and tribal agencies, including ensuring that the MA is completed and approved and that tasking instructions are understood. {#m.-managing-mission-assignments-ma-on-behalf-of-the-nch-coordinating-agency-and-coordinating-tasks-with-support-agencies-as-well-as-appropriate-state-and-tribal-agencies-including-ensuring-that-the-ma-is-completed-and-approved-and-that-tasking-instructions-are-understood. .unnumbered}

## N. Planning for short-term and long-term incident management operations, as needed. {#n.-planning-for-short-term-and-long-term-incident-management-operations-as-needed. .unnumbered}

## O. In support of the NCH Coordinating Agency, preparing and submitting bills to FEMA, consistent with the Financial Management Support Annex to the National Response Plan. {#o.-in-support-of-the-nch-coordinating-agency-preparing-and-submitting-bills-to-fema-consistent-with-the-financial-management-support-annex-to-the-national-response-plan. .unnumbered}

## P. Participating in development of after-action reports as required by FEMA, USDA, and/or DOI. {#p.-participating-in-development-of-after-action-reports-as-required-by-fema-usda-andor-doi. .unnumbered}

# Responsibilities of All Deployed Personnel 

## Arranging travel between home and deployment duty stations;

## Providing deployment travel itineraries and demobilization dates, times, and travel itineraries (when deployment involves travel) to EICC;

## Checking in with the Resources Unit upon arrival and departure.

## Obtaining an incident safety briefing and adhering to personal protective equipment requirements, if applicable;

## Maintaining records of activities and submitting reports on a schedule determined by the NCH Coordinator;

## Maintaining records of hours worked (see Appendix 6) and expenditures, and preparation of reimbursement documentation; 

## Advising the NCH Coordinator in a timely fashion of any issues needing resolution;

## Ensuring personnel accountability for equipment issued for use in the deployment; and

## Submitting a final report of accomplishments, best practices, and lessons learned to NCH Coordinator promptly after return to the home duty station.

#  Responsibilities of All Agencies with Deployed Personnel

## Timekeeping

> ESG members and interagency POCs for bureaus and agencies
> participating in fulfilling the MA must ensure deployed personnel have
> the forms and information necessary to track and report their time to
> their home duty stations. The employee's home duty station uses this
> time report to complete the standard time and attendance report for
> the employee, coding hours using the bureau's or agency's reimbursable
> account number as appropriate. The Emergency Firefighter Time Report,
> in Appendix 6, may be used to track and report time of deployed
> personnel if the bureau/agency does not have their own report form.
> The NCH Coordinator maintains copies of the time report and
> instructions for distribution to personnel while on deployment.

## Financial Management

### Bureaus/agencies with personnel deployed to fulfill MAs are responsible for providing financial services and support to their field response operations. These responsibilities are covered in DOI ESF Financial Management Standard Operating Procedures for National Response Plan Activations for DOI Bureaus and Offices. 

### Each Bureau and agency participating in a MA under ESF #11/NCH is to designate a POC who will handle financial matters during the activation. The POC is responsible for: 

#### Establishing or ensuring establishment of reimbursable accounts for use to pay overtime, incidental expenses, travel and other costs, if any, for deployed personnel that FEMA will reimburse (if this has not already been done at the start of each fiscal year);

#### Providing the reimbursable account number to the National NCH Coordinator at the beginning of the incident; and

#### Providing timely information and guidance to deployed personnel on financial management matters.

####  {#section .unnumbered}

# Responsibilities of Support Agencies with Deployed Personnel 

## Conducting operations or furnishing available personnel, equipment, or other resource support as requested by FEMA or the primary agency for the NCH resources part of ESF #11;

## Participating in planning for short-term and long-term incident management operations and developing supporting operational plans, standard operating procedures, checklists, or other job aids, in concert with existing first responder standards;

## Assisting in conducting situational assessments; and

## Maintaining financial and property records for submission to the primary agency, consistent with Agency and/or Bureau procedures and guidelines and the Financial Management Support Annex to the National Response Plan.

##  {#section-1 .unnumbered}

# Responsibilities of All NCH Agencies

## Participating in development of after-action reports 

### At the end of the deployment, all deployed personnel are required to prepare brief after-action reports on the work performed and recommendations for administrative or procedural changes.

### The National NCH Coordinator, National Natural and Cultural Resources Coordinators, National Records Coordinator, NCH Coordinator, ESG members, and interagency POCs provide input to "lessons learned" activities and revise the SOP accordingly. 

### The National NCH Coordinator is responsible for ensuring completion and distribution of after-action reports.

## Providing input to periodic readiness assessments;

## At the beginning of each fiscal year, establishing reimbursable accounts for use to pay overtime, incidental expenses, travel and other costs, if any, for deployed personnel that FEMA will reimburse;

## Participating in training and exercises aimed at continuous improvement of prevention, response, and recovery capabilities;

## Identifying new equipment or capabilities required to prevent or respond to new or emerging threats and hazards, or to improve the ability to address existing threats;

## Nominating new technologies that have the potential to improve performance within or across functional areas to the Department of Homeland Security for review and evaluation; 

## Identifying appropriate personnel for the interagency legal support team; and

## Complying with all applicable environmental and historic preservation laws and Executive Orders.

# Responsibilities of the DOI Watch Office 

## The function of the DOI Watch Office is to provide notice and communications

## When ESF #11 has been activated, receive notification call from USDA, work with OEPC to develop a notification message, and transmit the message to the DOI Executive Agents, the ESG, and the interagency POCs.

## When the NCH resources part of ESF #11 has been tasked, receive notification call, notify the National NCH Coordinator (if not already notified) and agree on a date and time for a meeting or conference call. Upon receipt from OEPC of a message about the activation, transmit the message via telephone to the DOI Executive Agents, the ESG, and the interagency POCs, as directed.

## Receive and transmit to the DOI POC and OLES reports of daily activities, operational priorities, and issues of note from the ESF #11\--NCH resources primary agency representative.

## Maintain current interagency POC, ESG, and DOI Executive Agent call-down lists.

[Acronyms]{.underline}

ACHP Advisory Council on Historic Preservation

CATEX Programmatic Categorical Exclusion

DOI Department of the Interior

EHPA FEMA Environmental and Historic Preservation Advisor

EICC NPS Emergency Incident Coordination Center

ELO Environmental Liaison Officer

EOC Emergency Operations Center

ESF Emergency Support Function

FEMA Federal Emergency Management Agency

HSIN Homeland Security Information Network

JFO Joint Field Office

MA Mission Assignment

NARA U.S. National Archives and Records Administration

NCH Natural and cultural resources and historic properties

NOAA National Oceanic and Atmospheric Administration

NPS National Park Service

NRCC National Resources Coordination Center

NRP National Response Plan

OEPC Office of Environmental Policy and Compliance

OLES Office of Law Enforcement and Security

POC Point of contact

ROSS Resource Ordering and Status System

RRCC Regional Resources Coordination Center

SOL Solicitor's Office

SOP Standard Operating Procedures

USDA U.S. Department of Agriculture

List of Appendices

1.  Sample Advance Memo to Responding Personnel

2.  Pre-Scripted Mission Assignments

3.  Mission Assignment Task Order Form

4.  Sample Message to EICC Requesting Deployment

5.  Packing Checklist

6.  Time Report and Instructions

7.  NCH Position Descriptions and Qualifications

8.  Resource Availability Information for NCH Resource List

9.  ESF MA Subtasking Request Form

10. Sample Burn Report

11. Sample Activity Report

12. MA Progress Report

13. National NCH Coordinator Designation

14. Training for Personnel at RRCC and JFO

Sample Advance Memo to Responding Personnel

Thank you so much for responding to FEMA\'s request for assistance in
state name. Your skills are critical to the response and recovery
process. You will be working under the Natural and Cultural Resources
and Historic Properties (NCH) part of Emergency Support Function #11
(ESF #11) at the Joint Field Office (JFO) incity, state. DOI is the lead
agency for ESF #11 (NCH) under the National Response Plan.

I have now spoken directly with all of you confirming this assignment. I
have submitted your names to FEMA. I am waiting for FEMA paperwork, a
Mission Assignment (MA), that will permit me to give your names to the
Emergency Interagency Coordination Center (EICC), and ask the dispatcher
to call you with the official deployment notice. Those of you who are
leaving on \_\_ date are making travel arrangements (more on that
below). Be sure not to actually start your travel until you have the
deployment call from the dispatcher.

Here is a list of those who are covered on this assignment, including
the dates they will be serving.

Architectural Historian

\[Name\] Historical Architect, Bureau, 12/12-22, 1/3\--2/3 (Travel
12/12, 12/22, 1/3, 2/3)

\[Name\] Historical Architect, Bureau, 1/23-3/3 (Travel 12/23, 3/3)

Archeologist

\[Name\] Archeologist, Bureau, 12/12-22, 1/3-31, with possible extension
through 2/28 (Travel 12/12, 12/22, 1/3, 1/31)

\[Name\] Archeologist, Bureau, 12/12-22 (Travel 12/12, 12/22)

\[Name\] Archeologist, Bureau, 12/12-22 (Travel 12/12, 12/22)

\[Name\] Archeologist, Bureau, 12/12-22 (Travel 12/12, 12/22)

\[Name\] Archeologist, Bureau, 12/12-22 (Travel 12/12, 12/22)

Historic Preservation Generalist

\[Name\] Historical Architect, Bureau, 1/3-31, (Travel 1/3, 1/31)

NCH Coordinator

\[Name\] Superintendent, Bureau, 12/5-2/28/06 (Travel 12/4 and 3/1)

I have discussed with each of you the nature of the assignment. The
dispatcher will provide you a copy of the MA and Scope of Work (SOW)
when you are deployed. FEMA estimates that you will be working 10 -15
hours of overtime per week.

\[Name\] will be the NCH Coordinator for JFO-city name. The NCH
Coordinator assigned to the JFO assumes responsibility for coordinating
administration of the MA for all deployed individuals. The NCH
coordinator will answer your logistical questions, track expenditures
under the MA, and submit reports to the National NCH Coordinator. You
will need to submit information about your expenditures and information
for periodic reports to the NCH Coordinator. Please keep all receipts
for your expenditures while you are deployed. Writing the Mission
Assignment number, which the NCH Coordinator will provide to you, on
those receipts would be helpful, as would carrying a waterproof (e.g.,
plastic ziplock) bag to hold the receipts.

Your home office/unit should be working on your Travel Authorizations
(TA). Use the appropriate account number from the following list of
bureau reimbursable account numbers for this incident:

Bureau ####-XX##-###

Bureau ####-XX##-###

Everyone should include rental car authorization on the TA. Once you are
in city name, the archeologists, who will be working as a group, may
decide to consolidate and reduce the number of rental cars. You need to
make your reservation for the hotel in city name. Two options that are
close to the Joint Field Office (JFO) where you will be reporting are:

Hotel Name

Address

Telephone

Fax

E-mail

Web

Hotel Name

Address

Telephone

Fax

E-mail

Web

Once you determine your room rate in city name, then include that in
your TA as an \"Actual Expense lodging rate\" if the amount is over the
standard lodging rate. Your unit\'s administrative officer will need to
follow \"Actual Expense\" approval procedures for your TA.

Once you get to city name, you will receive information about lodging in
city name. You may need to amend your TA to cover the applicable rates
in city name once you determine them. The JFO administrative staff will
assist with the city name lodging arrangements.

You should proceed to make your travel arrangements (plane reservations)
in coordination with your home office/unit; however, do not start to
travel until you first get the official deployment call from the EICC
dispatcher. We need additional paperwork from FEMA before we can deploy
you.

You are all in the same bureau and will use the following account number
for your travel and overtime: ####-XX##-###. For those of you who are
currently furloughed and in non-pay status, you will use this account
also for your Base 8 pay.

You will report to \[FEMA Contact Name\] in the JFO. This individual
coordinates cultural resources for the JFO. His telephone number in the
JFO is 601-###-####, his cell is ###-###-####. The dispatcher will tell
you what date and time to report to the JFO.

The address for the JFO is:

Street Address

City, State, zip code

General telephone

Fax XXX###-####

Please use MapQuest to get directions from your arrival airport to the
JFO and your hotel.

Another POC is \[OEPC Regional Contact Name\], with DOI Office of
Environmental Policy and Compliance. He is the coordinator for ESF #11
(NCH) for the JFO-city name. Although he is not physically at the JFO he
will be available to assist you when the NCH Coordinator is not
available to answer administrative and logistical questions about your
assignment. His numbers are: ####-###-#### (desk) and ###-###-####
(cell). Do not hesitate to call him.

I will be faxing the timesheet that you will use. Attached is a document
explaining how to use it.

(See attached file: Instructions Time Report 12-8-05.doc)

Be sure to bring your Government ID with you.

Attached is a packing list that was developed by the NPS Museum
Emergency Response Team. You may find it helpful. Please also check
current Transportation Security Agency rules for carry-on luggage at
www.tsa.gov.

(Attach packing checklist, Appendix 5)

If you need shots, you will be able to get them at the JFO.[^7] It is a
good idea to know the status of your immunizations before you arrive at
the JFO. Here is a URL for immunization information for first responders
for Katrina:

http://www.bt.cdc.gov/disasters/hurricanes/responderimmun.asp

This URL has general health and safety information for hurricane
situations:

http://www.bt.cdc.gov/disasters/hurricanes/index.asp

If you have not previously taken the online training in the attached
list, please do so at this time. If you took the training previously,
you might want to refresh your knowledge at this time.

(See attached file: Online Training.doc)

If you have time before your deployment, you might want to take a look
at the National Response Plan, so that you can see how ESF #11 fits into
the entire response. It is at
http://www.dhs.gov/dhspublic/interapp/editorial/editorial_0566.xml.

Thank you so much for taking time from your busy schedules to perform
this important role. Let me know if you have any questions.

Signed

Name

National Cultural Resources Coordinator

ESF #11 (NCH)

Bureau

1849 C Street, NW

Washington, DC 20240-0001

202-###-####

Fax: 202-###-####

Appendix 2

Pre-Scripted Mission Assignments

+--------+----+-----------+---+-------+---+---+---------------------------+
| **M    |    |           |   |       |   |   |                           |
| ISSION |    |           |   |       |   |   |                           |
| ASSI   |    |           |   |       |   |   |                           |
| GNMENT |    |           |   |       |   |   |                           |
| PR     |    |           |   |       |   |   |                           |
| OPOSED |    |           |   |       |   |   |                           |
| STA    |    |           |   |       |   |   |                           |
| TEMENT |    |           |   |       |   |   |                           |
| 0F     |    |           |   |       |   |   |                           |
| WORK   |    |           |   |       |   |   |                           |
| (P     |    |           |   |       |   |   |                           |
| SOW)** |    |           |   |       |   |   |                           |
+--------+----+-----------+---+-------+---+---+---------------------------+
|        |    |           |   |       |   |   |                           |
+--------+----+-----------+---+-------+---+---+---------------------------+
| **F    |    |           |   | **ESF |   | * |                           |
| ederal |    |           |   | #:    |   | * |                           |
| Depart |    |           |   | 11**  |   | T |                           |
| ment/A |    |           |   |       |   | r |                           |
| gency: |    |           |   |       |   | a |                           |
| DOI**  |    |           |   |       |   | c |                           |
|        |    |           |   |       |   | k |                           |
|        |    |           |   |       |   | i |                           |
|        |    |           |   |       |   | n |                           |
|        |    |           |   |       |   | g |                           |
|        |    |           |   |       |   | N |                           |
|        |    |           |   |       |   | o |                           |
|        |    |           |   |       |   | . |                           |
|        |    |           |   |       |   | : |                           |
|        |    |           |   |       |   | * |                           |
|        |    |           |   |       |   | * |                           |
+--------+----+-----------+---+-------+---+---+---------------------------+
| **Ti   |    |           |   |       |   | * |                           |
| tle:** |    |           |   |       |   | * |                           |
|        |    |           |   |       |   | D |                           |
|        |    |           |   |       |   | a |                           |
|        |    |           |   |       |   | t |                           |
|        |    |           |   |       |   | e |                           |
|        |    |           |   |       |   | : |                           |
|        |    |           |   |       |   | * |                           |
|        |    |           |   |       |   | * |                           |
|        |    |           |   |       |   | ( |                           |
|        |    |           |   |       |   | D |                           |
|        |    |           |   |       |   | a |                           |
|        |    |           |   |       |   | t |                           |
|        |    |           |   |       |   | e |                           |
|        |    |           |   |       |   | S |                           |
|        |    |           |   |       |   | u |                           |
|        |    |           |   |       |   | b |                           |
|        |    |           |   |       |   | m |                           |
|        |    |           |   |       |   | i |                           |
|        |    |           |   |       |   | t |                           |
|        |    |           |   |       |   | t |                           |
|        |    |           |   |       |   | e |                           |
|        |    |           |   |       |   | d |                           |
|        |    |           |   |       |   | ) |                           |
+--------+----+-----------+---+-------+---+---+---------------------------+
| **II.  |    |           |   |       |   |   |                           |
| Descr  |    |           |   |       |   |   |                           |
| iption |    |           |   |       |   |   |                           |
| of     |    |           |   |       |   |   |                           |
| Req    |    |           |   |       |   |   |                           |
| uested |    |           |   |       |   |   |                           |
| Assist |    |           |   |       |   |   |                           |
| ance** |    |           |   |       |   |   |                           |
+--------+----+-----------+---+-------+---+---+---------------------------+
| **IV.  |    |           |   |       |   |   |                           |
| Justi  |    |           |   |       |   |   |                           |
| ficati |    |           |   |       |   |   |                           |
| on/Sta |    |           |   |       |   |   |                           |
| tement |    |           |   |       |   |   |                           |
| of     |    |           |   |       |   |   |                           |
| Work** |    |           |   |       |   |   |                           |
+--------+----+-----------+---+-------+---+---+---------------------------+
| **IV.  |    |           |   |       |   |   |                           |
| Cost   |    |           |   |       |   |   |                           |
| Estim  |    |           |   |       |   |   |                           |
| ate:** |    |           |   |       |   |   |                           |
|        |    |           |   |       |   |   |                           |
| *      |    |           |   |       |   |   |                           |
| *Total |    |           |   |       |   |   |                           |
| Est    |    |           |   |       |   |   |                           |
| imated |    |           |   |       |   |   |                           |
| C      |    |           |   |       |   |   |                           |
| ost:** |    |           |   |       |   |   |                           |
+--------+----+-----------+---+-------+---+---+---------------------------+
| **FEMA |    |           |   |       |   |   |                           |
| CO     |    |           |   |       |   |   |                           |
| ORDINA |    |           |   |       |   |   |                           |
| TION** |    |           |   |       |   |   |                           |
+--------+----+-----------+---+-------+---+---+---------------------------+
| **Or   | ** | **Ap      | * |       | * |   | **Approve/Disapprove**    |
| ganiza | Da | prove/Dis | * |       | * |   |                           |
| tion** | te | approve** | O |       | D |   |                           |
|        | ** |           | r |       | a |   |                           |
|        |    |           | g |       | t |   |                           |
|        |    |           | a |       | e |   |                           |
|        |    |           | n |       | * |   |                           |
|        |    |           | i |       | * |   |                           |
|        |    |           | z |       |   |   |                           |
|        |    |           | a |       |   |   |                           |
|        |    |           | t |       |   |   |                           |
|        |    |           | i |       |   |   |                           |
|        |    |           | o |       |   |   |                           |
|        |    |           | n |       |   |   |                           |
|        |    |           | * |       |   |   |                           |
|        |    |           | * |       |   |   |                           |
+--------+----+-----------+---+-------+---+---+---------------------------+
| **Re   |    |           | * |       |   |   |                           |
| sponse |    |           | * |       |   |   |                           |
| Div.** |    |           | O |       |   |   |                           |
|        |    |           | C |       |   |   |                           |
|        |    |           | C |       |   |   |                           |
|        |    |           | * |       |   |   |                           |
|        |    |           | * |       |   |   |                           |
+--------+----+-----------+---+-------+---+---+---------------------------+
| *      |    |           | * |       |   |   |                           |
| *Recov |    |           | * |       |   |   |                           |
| ery/PA |    |           | C |       |   |   |                           |
| Div.** |    |           | F |       |   |   |                           |
|        |    |           | O |       |   |   |                           |
|        |    |           | * |       |   |   |                           |
|        |    |           | * |       |   |   |                           |
+--------+----+-----------+---+-------+---+---+---------------------------+
| *      |    |           |   |       |   |   |                           |
| *Logis |    |           |   |       |   |   |                           |
| tics** |    |           |   |       |   |   |                           |
+--------+----+-----------+---+-------+---+---+---------------------------+
|        |    |           |   |       |   |   |                           |
+--------+----+-----------+---+-------+---+---+---------------------------+

FEMA - MA Proposed Statement of Work Template

Appendix 3

![](media/image1.wmf){width="6.4944444444444445in"
height="7.916666666666667in"}

Appendix 4

Sample Message to EICC Requesting Deployment

Emergency Incident Coordination Center contact information:

> Telephone: 540-999-3412
>
> Fax: 540-999-3130
>
> Messages to: <NPS_EICC@nps.gov> and <Karen_gochenour@nps.gov>
>
> Copies to: <jane_hulse@nps.gov> and <dan_davidson@nps.gov>

Sample Message:

TO: EICC Dispatcher

Under mission assignment, 1604DR-MS-DOI-03, which I have separately
faxed to you, we need to deploy nine people from the NCH Resource List
as noted below. Also included in the fax is a SOW for the various
assignments and two Action Requests that amend the MA extending it to
2/28/06 and increasing the cost estimate. Under this assignment,
\[Bureau Name\] will provide individuals to assist in National Historic
Preservation Act section 106 compliance related to historic properties
and archeological sites. Please deploy these individuals, add their
names to ROSS, fax them the Mission Assignment, Action Requests, and
SOW, and let me know when the deployment is completed.

The general nature of the assignments, the individuals assigned, and
their assignment dates are listed below. For one employee (Name) who is
continuing from December to January, there will be a break for the
holidays with the employee traveling home on the afternoon of 12/22 and
traveling back to the assignment on 1/3.

Except for \[Name\], who will work in the JFO city name, all will report
to the JFO and spend two days in city name for orientation then drive to
city name where they will remain for the duration of their assignments.
All should include rental cars and actual expense lodging costs on their
Travel Authorizations (TA). Their home offices will prepare their TAs.
They will use account number ####-XX##-### for their travel and
overtime. Their home offices will cover Base 8, except for \[Names\] who
will have the Base 8 paid from ####-XX##-### because they are currently
in furlough status. All have already received these instructions. I\'ve
also provided them with copies of the timesheets to use and related
instructions.

Architectural Historian

To work with SHPOs to review private and public historic properties,
provide advice only on private properties, complete section 106
determinations, and assist public property owners to obtain further FEMA
assistance.

\[Name\] Historical Architect, Bureau, 12/12-22, 1/3\--2/3 (Travel
12/12, 12/22, 1/3, 2/3)

\[Name\] Historical Architect, Bureau, 1/23-3/3 (Travel 12/23, 3/3)

Archeologist

To provide archeological review, in accordance with section 106 of the
National Historic Preservation Act, prior to approval of Federal
undertakings, such as debris removal, demolitions, and installation of
temporary facilities. Group will work as a rapid response team under the
direction of an Army Corps of Engineers archeologist project manager.

\[Name\] Archeologist, Bureau, 12/12-22, 1/3-31, with possible extension
through 2/28 (Travel 12/12, 12/22, 1/3, 1/31)

\[Name\] Archeologist, Bureau, 12/12-22 (Travel 12/12, 12/22)

\[Name\] Archeologist, Bureau, 12/12-22 (Travel 12/12, 12/22)

\[Name\] Archeologist, Bureau, 12/12-22 (Travel 12/12, 12/22)

\[Name\] Archeologist, Bureau, 12/12-22 (Travel 12/12, 12/22)

Historic Preservation Generalist

To assist FEMA staff in JFO in section 106 work, including project
review and coordination, administration, and public assistance programs
for historic preservation.

\[Name\] Historical Architect, Bureau, 1/3-31, (Travel 1/3, 1/31)

NCH Coordinator

To coordinate ESF #11 NCH activities.

\[Name\] Superintendent, Bureau, 12/5-2/28/06 (Travel 12/4 and 3/1)

When reporting to the JFO, the employees should be sure to bring their
Government ID. They should report to:

\[FEMA POC Name\]

Environmental Section

State Joint Field Office, city

Street Address

City, State, zipcode

General telephone

Fax ###-###-####

Contact number for \[FEMA POC Name\]: ###-###-#### (cell) ###-###-####

They should arrive as early as possible on the travel day in order to
allow time to check in at the JFO and arrange for housing, if they have
not already arranged it, and office equipment that they will need. The
JFO is open 24 hours. The individuals have all received information on
suggested lodging arrangements. They should use MapQuest to get driving
instructions from the airport to their hotel and to the JFO.

The JFO will provide laptops for all employees, although some may prefer
to bring their own. The archeologists should bring their basic field
pack with standard equipment such as trowel, tape measure, level, etc.
The JFO will provide GPS, graph paper, and other required equipment for
field work.

Let me know if you have any questions.

We are most grateful for the continuing support that you and your staff
provide.

Signed

Name

National Cultural Resources Coordinator

ESF #11 (NCH)

Bureau

1849 C Street, NW

Washington, DC 20240-0001

202-###-####

Fax: 202-###-####

Packing Checklist

+-----------------------------------------------------------------------+
| **Toiletries**                                                        |
+-----------------------------------------------------------------------+
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Alcohol-based |
| hand sanitizer\                                                       |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Toilet paper\ |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Sunblock (SPF |
| 15 or higher) - if appropriate\                                       |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Insect        |
| repellent containing DEET - if appropriate\                           |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Common        |
| medical items (aspirin, first aid items, etc.)\                       |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Prescription  |
| medication\                                                           |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Extra pair of |
| prescription glasses, copy of prescription, and eyeglasses repair     |
| kit\                                                                  |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Contact       |
| lenses, lens cleaner, and eye glasses protective case\                |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Toothbrush,   |
| toothpaste, and dental floss\                                         |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Skin          |
| moisturizer, soap, and shampoo\                                       |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Lip balm\     |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Razor, extra  |
| blades\*\                                                             |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Scissors,     |
| nail clippers, and tweezers\*\                                        |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Q-tips,       |
| cotton swabs\                                                         |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Feminine      |
| hygiene products                                                      |
+-----------------------------------------------------------------------+
| Clothing                                                              |
+-----------------------------------------------------------------------+
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}A 1-week      |
| supply of comfortable clothing to match the weather conditions\       |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Long pants\   |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Long- and     |
| short-sleeved shirts, sweaters (as appropriate)\                      |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Hat\          |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Boots or      |
| sturdy shoes\                                                         |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Shower shoes\ |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Jacket and    |
| rain (or snow) gear\                                                  |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Towel (highly |
| absorbent, travel towels if possible)\                                |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Gloves        |
| (leather gloves if physical labor will be performed; rubber gloves if |
| handling contaminants)                                                |
+-----------------------------------------------------------------------+
| Activities of Daily Living                                            |
+-----------------------------------------------------------------------+
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Sunglasses\   |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Waterproof    |
| watch\                                                                |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Flashlight    |
| and spare batteries\                                                  |
| ![](media/image2.wmf){width="0.28125in"                               |
| height="0.25in"}Security/money belt                                   |
|                                                                       |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Waterproof    |
| ziplock plastic bag, for receipts and other important documents\      |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Cash (Power   |
| is needed to make credit card payments.)\                             |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Cell phone    |
| (with charger) and list of phone numbers/addresses\                   |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Ziplock bags\ |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Three Meals   |
| Ready to Eat (MREs) or other nonperishable meals (ask if needed)\     |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Portable      |
| water purifier\                                                       |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Sleeping bag  |
| and pad if you have room (ask if needed)\                             |
| ![](media/image2.wmf){width="0.28125in" height="0.25in"}Item(s) of    |
| comfort (e.g., family photo, spiritual material)                      |
+-----------------------------------------------------------------------+

> Time and Report Instructions

Instructions for Use of Emergency Firefighter Time Report

as Adapted by NPS for Use in 2005 Hurricane Response

1\. Complete items 2, 10-19; Cols A-D #1 enter Name of Event, JFO and
location if different from the JFO (e.g., Wilma-JFO Orlando, FL or
Katrina, JFO Jackson, Biloxi, MS). If your location changes, modify the
entry to match. You might want to do this much on one form and then make
copies for your use in entering hours.

2\. As the example shows, start in Col. A and keep a running record of
the date and hours worked, showing meal breaks. When Col. A is full,
enter a total and go to Col. B, etc. When the sheet is full, start
another sheet. On a schedule that you work out locally, have the local
FEMA-designated timekeeper or manager sign and date each column in items
12 and 13. Sign each sheet yourself in item #25. On the date for
reporting your time to your home timekeeper, send the completed and
signed sheets to that individual. As shown in the example, if you are
working on a holiday, put an H by the hours entry in column \"f.\" If
you are on travel (between your normal duty station and the JFO) put a T
by the hours entry in column \"f.\"

When completed, it should be signed by the local timekeeper or FEMA
manager, and the local person should keep a copy; you should send a copy
to your home timekeeper; and you should keep a copy.

You should charge your Base 8 salary to your regular park account,\* but
charge the overtime and travel to a NPS reimbursable account
(2460-ES11-454). There will later be a \"billing\" to FEMA so that NPS
can get reimbursed for the OT, travel and any other charges that FEMA is
covering.

\_\_\_\_\_\_\_\_\_\_\_\_

\* unless you have been told that you are in a special status and your
Base 8 will be reimbursed by FEMA.

![](media/image3.wmf){width="5.990277777777778in"
height="7.798611111111111in"}

![](media/image4.wmf){width="5.990277777777778in"
height="8.147222222222222in"}

Appendix 7

**Example NCH Position Descriptions**

The following are example position descriptions and do not represent an
all-inclusive list of positions that might be needed under the NCH part
of ESF #11. Employees in the series listed generally have the skills
required for the specific NCH positions; however, individuals in other
classifications may be qualified for these positions based on previous
experience.

**Position**: [ESF-11 NCH Coordinator]{.underline} **Grade:** 11-14

**Series**: 0010 (0170 History, 0193 Archeology), 0400 (all), 0800 (0807
Landscape Architecture, 0808 Architecture, 0819 Environmental Engineer),
1000 (1010 Exhibits Specialist, 1001 Conservator, 1015 Curator, 1016
Museum Specialist, 1300 (1301 general Physical Science, 1315 Hydrology,
1350 Geology, 1360 Oceanography), 1400 (1410 Librarian, 1420 Archivist)
and miscellaneous 0000 (0020 Community Planner, 0023 Outdoor Recreation
Planner, 0025 Park Ranger, 0028 Environmental Protection specialist).

-   Coordinates administration of the MA for all deployed individuals,
    including answering logistical questions for the deployed personnel.

-   Ensures financial and property accountability for ESF #11 NCH
    activities, consistent with departmental and Bureau/Agency
    procedures and guidelines, including monitoring expenditures to
    ensure the mission assignment dollar limitation is not exceeded and
    submitting to the NCH Coordinating Agency and National NCH
    Coordinator a "burn report" on expenditures relative to the
    authorized ceiling on the MA (weekly).

-   Collects input from deployed personnel and develops daily and other
    reports on activities, operational priorities, status of the assets
    of the NCH part of ESF #11, and issues of note for the ESF #11
    Coordinator, the National NCH Coordinator, the National Cultural
    Resource Coordinator and National Natural Resource Coordinator, and
    others, as required.

-   Participates in NRCC, RRCC, or JFO meetings and ensures timely
    communication of relevant information from those meetings to
    appropriate personnel.

-   Coordinates with other ESF liaisons involved in common missions.

-   Resolves issues that arise at lower levels (e.g., the RRCC would try
    to resolve issues from the JFO) or within that level and ensures
    issues that cannot be resolved at that level are referred to the
    National Coordinator.

-   Serves as the ESF #11 representative at the RRCC or JFO when
    required or when NCH is the only part of ESF #11 with personnel
    deployed to the coordination center. When serving as the ESF #11
    representative, carries out the duties of that position as outlined
    in the ESF #11 SOP.

-   Maintains a daily shift log of events at each coordination center
    where there is a representative of the NCH part of ESF #11.

-   Establishes and maintains official files and records of pertinent
    correspondence, reports, and other information generated.

-   Manages Mission Assignments (MA) and coordinates tasks with support
    agencies, as well as appropriate State and tribal agencies,
    including ensuring that the MA is completed and approved and that
    tasking instructions are understood.

-   Plans for short-term and long-term incident management operations,
    as needed.

-   Works with appropriate private sector organizations to maximize use
    of all available resources.

-   Executes or ensures support agencies execute contracts and procure
    goods and services.

-   Prepares and submits bills to FEMA, consistent with the Financial
    Management Support Annex to the National Response Plan.

-   Participates in development of after-action reports as required by
    FEMA, USDA, and/or DOI.

**Position**: [Historic Preservation Specialist]{.underline} **Grade:**
11-13

**Series:** 170 History (primary), 0193 Archeology, 0808 Architecture,
1010 Exhibits Specialist.

May be required to perform the following duties:

-   Provides technical assistance to FEMA's disaster programs to fulfill
    FEMA's legal responsibilities under various historic preservation
    laws, Executive Orders and regulations, \[including sections 106 and
    110 of the National Historic Preservation Act (NHPA)\]. Under the
    direction of the FEMA Regional Environmental Officer, Environmental
    Liaison Officer (ELO), or appropriate team leader, assists program
    staff in integrating historic preservation considerations into the
    development and review of projects proposed for FEMA funding.
    Specifically:

-   Identifies project-specific historic preservation concerns that the
    ELO may need to address with senior JFO management.

-   Recommends and implements streamlining measures for historic
    preservation compliance activities, in coordination with appropriate
    JFO and regional staff and Federal, Tribal and State Historic
    Preservation resource agencies, as required.

-   Provides technical assistance to JFO program managers and other
    personnel, Tribal/State and local officials regarding FEMA's
    Historic Preservation compliance responsibilities, and may serve as
    a "technical expert" in the JFO for specific historic preservation
    laws or Executive Orders.

-   Assists the ELO in identifying the need for additional Historic
    Preservation expertise in a disaster operation.

-   Develops and/or delivers Historic Preservation training or
    presentations, for JFO personnel, Tribal/State emergency management
    personnel and applicants, as needed.

-   Conducts historic preservation reviews and prepares required
    documentation, and submits recommendations to ELO for approval.

-   Works as part of Task Force Teams or Program Units in the JFO, as
    assigned, to provide historic preservation technical direction and
    review capability.

-   

[Section 106 Consultation]{.underline}

-   Performs expedited consultation with ACHP and other for FEMA funded
    emergency actions.

-   Identifies and coordinates with relevant local, regional and
    national historic preservation stakeholders that may express
    interest or concern regarding FEMA funded undertakings that have the
    potential to adversely affect historic properties.

-   Develops protocols with FEMA and other to reduce, avoid, or treat
    potential adverse effects to national Historic Landmarks.

-   Develops treatment measures for agreement documents such as
    Programmatic Agreements and Memorandums of Agreement, to address
    potential adverse effects as a result of specific FEMA funded
    undertakings.

[Data Management]{.underline}

-   Assists FEMA in identification and evaluation of potential historic
    properties following the National Register of Historic Places
    criteria, including field inspection of historic properties.

-   Works with the State Historic Preservation Officer to reach
    consensus on eligibility of properties for inclusion in the National
    Register, determinations of effect, and treatment measures for
    historic properties affected by FEMA-funded undertakings.

-   Keeps clear records of NHPA section 106 consultation with FEMA
    program staff, SHPO staff, applicants, and other interested parties.

-   Provides technical support in efforts to comply with historic
    preservation requirements under sections 106 and 110 of the National
    Historic Preservation Act (NHPA).

[Tribal Consultation]{.underline}

-   Serves as FEMA coordinator and tribal point of contact for
    consultation with federally recognized tribes regarding compliance
    with the National Historic Preservation Act (NHPA) and other.

-   Assists in identifying and evaluating the National Register
    eligibility of historic properties, and developing treatment
    measures for certain types of anticipated adverse effects.

-   Consults with Native American tribes located in the affected region.

**Position**: [Historic Building Technology Specialist]{.underline}
**Grade:** 11-13

**Series:** 0808 Architecture, 1010 Exhibits Specialist.

**Position**: [Archeologist]{.underline} **Grade:** 11-13 **Series:**
0193

**Position**: [Collections Management Specialist]{.underline} **Grade:**
11-13

**Series:** 1001 Conservator, 1015 Curator, 1016 Museum Specialist.

**Position**: [Architectural Historian]{.underline} **Grade:** 11-13

**Series:** 170 History.

**Position**: [Biologist/ Wildlife Biologist/Threatened and Endangered
Species Specialist]{.underline} **Grade:** 9-13

**Series:** 0400 Biological Sciences

-   Supports FEMA-funded response actions through facilitation of
    Endangered Species Act section-7 consultation and other wildlife
    authorities to ensure that FEMA-funded projects are in compliance
    with Federal laws.

-   Conducts site visits to determine the presence of T&E species and
    habitats

-   Formulates recommendations to avoid or minimize effects on T&E
    species

-   Conducts biological monitoring and/or surveys at pre-determined
    sites, as needed

-   Provides training

**Position**: [Wetlands Specialist]{.underline} **Grade:** 11-13

**Series:** 0400 Biological Sciences -- Botanical Sciences

-   Conducts site assessments to confirm the presence/absence of
    wetlands

-   Delineates boundaries as needed an recommend site plan modifications
    or mitigation requirements as needed

**Position**: [Fisheries Specialist]{.underline} **Grade:** 11-13

**Series:** 0482

**Position**: [Ecologist]{.underline} **Grade:** 11-13

**Series:** 0408

-   Develops management actions to minimize ecosystems impacts

-   Provides training

**Position**: [Geologist]{.underline} **Grade:** 11-13

**Series:** 1350

**Position**: [NEPA Generalist/Specialist]{.underline} **Grade:** 11-13

**Series:** 0028

-   Provides technical assistance to FEMA's disasters programs to
    fulfill its legal responsibilities under various environmental and
    historic preservation laws, Executive Orders, and regulations.

-   Assists program staff in integrating environmental considerations
    into the development and review of projects proposed for FEMA
    funding.

-   Recommends and implements streamlining measures for
    Environmental/historic preservation (EHP) compliance activities in
    coordination with appropriate parties.

-   Conducts environmental reviews, prepares required documentation, and
    submits recommendations for approval.

-   Works as part of task force teams to provide EHP technical direction
    and review capability.

-   Provides training on NEPA

FEMA Environmental Specialist:

-   Collect data on environmental resources and/or issues related to
    potential impacts.

    -   Consult with Region and program staff to collect information
        about potential impacts.

    -   Meet environmental review needs by collecting relevant,
        applicable, and accurate data from pertinent sources.

-   Analyze data.

    -   Synthesize information to assist in the development or updating
        of environmental compliance strategies.

    -   Conduct a thorough analysis of the relevant environmental
        information in order to develop appropriate recommendations and
        determinations in accordance with environmental laws, Executive
        Orders, regulations, agreements, and procedures.

-   Disseminate information to internal and external stakeholders.

-   Provide technical assistance

    -   Advise program staff and Environmental/Historic Preservation
        Advisor/Team Leader of potential noncompliance.

-   Prepare programmatic, disaster wide, or project-specific procedures
    and agreements to facilitate compliance.

    -   Identify those documents and agreements that could facilitate
        compliance (e.g., Programmatic Categorical Exclusions (CATEXs),
        Environmental Assessments, Biological Assessments).

    -   Draft documents to facilitate compliance.

-   Conduct environmental reviews.

    -   Determine the scope and level of review necessary.

    -   Consult with other agencies/organizations regarding regulatory
        requirements.

    -   Conduct site visits, when required.

    -   Help program staff and applicants identify measures that will
        avoid, minimize, restore, or compensate for adverse impacts.

-   Manage documentation.

-   Identify and coordinate EHP training needs. (When assigned as a
    specialty area.)

-   Conduct EHP training. (When assigned as a specialty area.)

FEMA Historic Preservation Specialist:

-   Collect data about historic properties and/or issues related to
    potential impacts.

    -   Exchange information on potential impacts with State Historic
        Preservation Officer (SHPO)/Tribal Historic Preservation Officer
        (THPO), State emergency management staff, or tribal government
        personnel.

    -   Collect relevant, applicable, and accurate data from pertinent
        sources to meet historic preservation review needs.

-   Analyze data.

    -   Synthesize information to assist in the development or updating
        of historic preservation compliance strategies and to develop
        appropriate recommendations and determinations in accordance
        with historic preservation laws, regulations, and agreements.

-   Disseminate information to internal and external stakeholders.

-   Provide information on historic preservation issues, review process,
    and requirements for FEMA-funded projects/actions, to program staff,
    grantees, and sub-grantees when needed.

    -   Provide technical assistance.

    -   Serve as a technical expert and resource for historic
        preservation issues.

    -   Research technical issues and best practices to answer specific
        questions, provide recommendations, or solve problems.

    -   Interpret historic preservation laws, regulations, and policy,
        and consult legal counsel when appropriate.

    -   Advise program staff and Environmental/Historic Preservation
        Advisor/Team Leader of potential noncompliance.

    -   Identify when additional historic preservation expertise is
        required in a disaster operation.

-   Prepare programmatic, disaster-wide, or project-specific procedures
    and agreements to facilitate compliance.

    -   Identify documents and agreements to facilitate historic
        preservation compliance.

    -   Draft agreements to facilitate compliance.

    -   Help the Environmental/Historic Preservation Advisor/Team Leader
        in negotiating and executing agreements.

    -   Prepare agreements that follow nationwide templates, are legally
        sufficient, and assure the successful completion of the Section
        106 compliance process.

-   Conduct historic preservation reviews.

    -   Determine the scope of review necessary.

    -   Identify consulting parties and required public involvement.

-   Manage documentation.

-   Identify and coordinate EHP training needs. (When assigned as a
    specialty area.)

-   Conduct EHP training. (When assigned as a specialty area.)

Appendix 8

Resource Availability Information

For NCH Resource List

+--------------+-------------------------------------------------------+
| Bureau name  |                                                       |
+--------------+-------------------------------------------------------+
| Bureau unit  |                                                       |
| name         |                                                       |
+--------------+-------------------------------------------------------+
| Location     |                                                       |
| (City/Town)  |                                                       |
+--------------+-------------------------------------------------------+
| Location     |                                                       |
| (State       |                                                       |
| postal code) |                                                       |
+--------------+-------------------------------------------------------+
| Skills: List |                                                       |
| all          |                                                       |
| specialized  |                                                       |
| skills and   |                                                       |
| years of     |                                                       |
| experience   |                                                       |
+--------------+-------------------------------------------------------+
| List         |                                                       |
| geographic   |                                                       |
| regions      |                                                       |
| where        |                                                       |
| you\'ve      |                                                       |
| applied the  |                                                       |
|              |                                                       |
| specialized  |                                                       |
| skills and   |                                                       |
| years of     |                                                       |
| experience   |                                                       |
| in each      |                                                       |
| region       |                                                       |
+--------------+-------------------------------------------------------+
| Name of      |                                                       |
| volunteer    |                                                       |
| employee     |                                                       |
+--------------+-------------------------------------------------------+
| Telephone    |                                                       |
| (office)     |                                                       |
+--------------+-------------------------------------------------------+
| Telephone    |                                                       |
| (home)       |                                                       |
+--------------+-------------------------------------------------------+
| Telephone    |                                                       |
| (cell)       |                                                       |
+--------------+-------------------------------------------------------+
| Fax          |                                                       |
+--------------+-------------------------------------------------------+
| e-mail       |                                                       |
+--------------+-------------------------------------------------------+
| Mailing      |                                                       |
| address      |                                                       |
+--------------+-------------------------------------------------------+
| FedEx        |                                                       |
| address (if  |                                                       |
| different)   |                                                       |
+--------------+-------------------------------------------------------+
| Your current |                                                       |
| job title    |                                                       |
+--------------+-------------------------------------------------------+
| Your current |                                                       |
| job series,  |                                                       |
| grade, step  |                                                       |
+--------------+-------------------------------------------------------+
| Your current | Highlight or underline one: full-time, part-time,     |
| employment   | annuitant eligible for re-hire, furloughed, other     |
| status       | (specify)                                             |
+--------------+-------------------------------------------------------+
| Available    |                                                       |
| start date   |                                                       |
+--------------+-------------------------------------------------------+
| Available    |                                                       |
| until (end   |                                                       |
| date)        |                                                       |
+--------------+-------------------------------------------------------+
| S            |                                                       |
| upervisor\'s |                                                       |
| approval     |                                                       |
| (yes/no)     |                                                       |
+--------------+-------------------------------------------------------+
| S            |                                                       |
| upervisor\'s |                                                       |
| name         |                                                       |
+--------------+-------------------------------------------------------+
| S            |                                                       |
| upervisor\'s |                                                       |
| e-mail       |                                                       |
+--------------+-------------------------------------------------------+
| S            |                                                       |
| upervisor\'s |                                                       |
| telephone    |                                                       |
| (office)     |                                                       |
+--------------+-------------------------------------------------------+
| Date         |                                                       |
+--------------+-------------------------------------------------------+

Appendix 8, page 2

Email for transmittal of volunteer lists

Subject: Volunteers for ESF #11, protection of natural and cultural
resources and historic properties (NCH)

Attached is the list of volunteers for ESF #11/NCH from the \[insert
Bureau or Agency name\]. In accordance with the ESF 11/NCH Standard
Operating Procedures, please add these names to the ESF #11 NCH Resource
List. This list of names is valid until \[insert date\] and should be
removed from the ESF #11 NCH Resource List at that time.

Thank you very much for your support to ESF #11/NCH.

Appendix 9

ESF MA Subtasking Request Form

![](media/image5.wmf){width="6.497916666666667in"
height="8.669444444444444in"}

Appendix 10

Sample Burn Report

  ----------------- ---------- -------------------- ---------- ---------- ---------- -------- ---------- ------------
  **Burn Report**              **Mission Assignment                                                      
                               1603DR-LA-DOI-01**                                                        

                    TRAVEL     MILEAGE/RENTAL CAR   OTHER      LODGING    M&IE       SALARY   OT         Total
                                                    EXPENSES                                             

  **26-Nov-2005**                                                                                         

  Jane Doe          \$790.00   207                  \$70.00    \$508.00   \$209.00            \$788.00   \$2,572.00

  Jim Roe                      \$311.00                        \$305.00   \$165.00            \$143.00   \$924.00

  **3-Dec-2005**                                                                                         

  Jane Doe                     \$363.00                        \$712.00   \$308.00            \$931.00   \$2,314.00

  Jim Roe                      346                  \$10.00    \$508.00   \$253.00            \$740.00   \$1,857.00

  ** **                                                                                                   

                                                                                                          

                                                                                                          

                                                                                                          

                                                                                                          

                                                                                                          

  Cumulative total                                                                                       \$7,667.00
  ----------------- ---------- -------------------- ---------- ---------- ---------- -------- ---------- ------------

Appendix 11

Sample Activity Report

**REPORT OF ACTIVITIES AND ACCOMPLISHMENTS**

**ESF-11/NCH, Sacramento, California FEMA JFO**

**Week of: May 15-19, 2006**

**POC: John Doe (xxx) xxx-xxxx**

**email address**

-   Two USFWS staff and one National Marine Fisheries Service (NMFS)
    staff at FEMA JFO this past week: John Doe (full-time) worked Monday
    thru Friday. Jane Roe (on-call) worked Tuesday and Friday. Mary Bow
    (on-call) worked part of Tuesday and all day Wednesday.

-   John Doe.:

> \--Submitted Final Draft FEMA Programmatic Biological Assessment (PBA)
> on Monday to FEMA, SFWO, and CNO for review and comment.
>
> \--Drafted "not likely to adversely affect" (NLAA) concurrence letter
> (Tue/Wed.).
>
> \--FEMA's common drive (X:) was lost mid-week. Restored USFWS files
> from backup CD, had to re-draft NLAA concurrence letter since it was
> not on backup CD (Wed.).
>
> \--Assisted NMFS staff with in-processing (logistics, admin) to JFO
> (Wed.)
>
> \--Started drafting programmatic biological opinion (Thu./Fri.).

-   Jane Roe: Assisted NMFS staff with in-processing to JFO (admin)
    (Tue). Reviewed USFWS "on-hold" projects in NEMIS database and
    recommended ESA determinations for several of them in order to
    expedite clearing of projects once programmatic BA and consultation
    documents are signed (133 projects reviewed to date (Tue./Fri).

-   Mary Bow.: In-processed to JFO, reviewed current PBA and NMFS's
    previous 1997 PBA and NLAA concurrence letter. Reviewed projects in
    NEMIS database.

**Projected Activities for this week**

-   John Doe.:

> \--Continue to draft programmatic biological opinion (Mon. thru Fri.)
>
> \--Meeting with CNO and SFWO to brief on programmatic BA and
> programmatic NLAA concurrence letter (Wed., May 24).

-   Jane Roe.: Planning to be at JFO Friday, May 26 (possibly Sat., May
    27^th^). Will continue to review USFWS "on-hold" projects and
    recommend ESA determinations.

-   Mary Bow.: Planning to be at JFO Wed., Thur., and ½ day Fri. Will
    begin to establish process for review and approval of projects
    pending NMFS review in NEMIS database.

Appendix 12

Sample FEMA Progress Report

![](media/image1.wmf)Appendix 13

National NCH Coordinator Designation

Pursuant to these Standard Operating Procedures, the Director of the
Office of Environmental Policy and Compliance designates as the National
NCH Coordinator:

[Jan Thorman, Natural Resources Trust and Response Team]{.underline}

This appointment is current until withdrawn and is not
incident-specific.

Appendix 14

Training

FEMA requires personnel working at the JFO and RRCC to have the
following training:

> IS 100 (Introduction to Incident Command),

IS 200 (ICS for Single Resources and Initial Action Incidents),

IS 700 (National Incident Management System, An Introduction), and

IS 800 (National Response Plan, An Introduction)

Personnel assisting or serving as FEMA EHP specialists should also have
the following training:

> IS 253 (Coordinating Environmental and Historic Preservation
> Compliance

These independent study courses are available online at
http://www.training.fema.gov/emiweb/IS/crslist.asp

[^1]: These three organizations, proposed for inclusion in the NCH part
    of ESF #11 in February 2007 as part of review of the NRP, have
    agreed to participate in the work of the NCH part of ESF #11 pending
    approval of the revised NRP.

[^2]: See DOI Watch Office Responsibilities, below

[^3]: DOI Regional Environmental Officers can also provide interagency
    and intradepartmental coordination to assist in resolving issues
    that arise during MA implementation, if needed.

[^4]: NCH Coordinator duties are described in section VII of this SOP.
    If only one individual is needed under the MA, that person may be
    assigned to carry out the NCH Coordinator duties.

[^5]: OSM maintains a list of personnel by area of expertise in the OSM
    Environmental Safeguards Plan for All-Hazards Emergencies and will
    use this list on request rather than participating in the process
    described here.

[^6]: For NRCS personnel, contact is made first with the NRCS POC, who
    will clear any contact with potential NRCS volunteers.

[^7]: This sentence should be revised if the JFO has no health unit.