**INTRA-AGENCY AGREEMENT BETWEEN**

**THE ADMINISTRATION FOR CHILDREN AND FAMILIES AND**

**[\_\_\_\_\_\_\_\_\_\_(INSERT AGENCY
NAME)\_\_\_\_\_\_\_\_]{.underline}**

**FOR TRANSITION SERVICES**

I.  **PURPOSE**

> This intra-agency agreement (IAA) supports information technology (IT)
> services provided by the Grants Center of Excellence (COE) within the
> Administration for Children and Families (ACF) for transition services
> which includes data migration, COE system(s) modifications and custom
> conversions required by\_\_\_\_\_\_\_\_[INSERT AGENCY
> NAME]{.underline}\_\_\_\_\_\_\_ which will be referred to as the COE
> Partner in the remainder of this agreement.
>
> This IAA addresses:

-   The cost of the transition services performed by the COE.

-   The schedule for the transition activities.

-   The COE Partner's participation and responsibilities for the
    transition activities.

> This IAA does not address pre-transition activities including fit-gap
> analyses, or operations and maintenance costs. Separate IAAs will be
> developed to address those additional services.

II. **AUTHORITIES**

> This agreement is entered under the authority of Section 601 of the
> Economy Act, as amended (31 U.S.C.1535 and 1536).

III. **BACKGROUND**

> The President's FY 2007 budget established, as part of the
> Presidential E-Gov Initiative, the Grants Center of Excellence (COE)
> as a Grants Management Line of Business (GMLoB) Consortia lead. The
> purpose of this initiative is to advance government-wide solutions
> supporting end-to-end grants management activities that promote
> citizen access, customer service, and agency financial and technical
> stewardship.
>
> The COE has been directed by OMB, as part of the GMLoB initiative, to
> provide grants administrative and processing services for all Federal
> Departments and Agencies who request such services. The services being
> provided under this IAA are in support of the GMLoB initiative and as
> directed by OMB.

IV. **SCOPE**

> The COE is committed to providing the COE Partners with high-quality
> service and technical support so that the COE Partners are able to use
> the COE system(s) on a continuing basis for automated support of their
> grants processing requirements.

# Prior to the COE Partner beginning to use the COE system(s) for grant management, a number of transition activities are necessary. These design and implementation activities include:

# Migration of the COE Partner's existing data.

# Modification of the COE's system(s) data structures to accommodate the transfer of existing grants data of the COE Partner and to support /or facilitate the COE Partner's legislative requirements or must-have grant processing needs.

# Modification of the COE's system(s) processing and reporting components necessary to support /or facilitate legislative requirements or must-have grant processing requirements The COE Partner is responsible for all pre-transition costs incurred by the COE. 

> The COE and the COE Partner are responsible for providing
> knowledgeable staff to participate in the pre-transition activities
> and the data required to complete these activities. The COE and COE
> Partner staff must be sufficient in knowledge and number to ensure
> that the pre-transition activities can be completed within the time
> schedule mutually agreed to by the COE and the COE Partner.
>
> All proposed changes to the COE system(s) must be approved by both
> parties and funded under a separate IAA, prior to their
> implementation.

V.  **TIME SCHEDULE**

> The COE and the COE Partner mutually agree to begin these
> pre-transition activities on or before \_\_ [INSERT DATE
> \_]{.underline}\_\_\_and to complete them according to the jointly
> approved schedule.

VI. **DURATION OF AGREEMENT**

> This agreement provides for pre-transition services provided by the
> COE, or its contractors, to the COE Partner as a participant in the
> GMLoB's grants systems consolidation initiative. The agreement is
> effective on the date it is signed by the responsible parties shown in
> Section XI, and covers pre-transition costs from \_\_[INSERT DATE
> \_]{.underline}\_\_\_through the end of the jointly approved schedule.
> If either party wishes to terminate this agreement, it shall be done
> with 30 days advance written notification to the other party and the
> COE shall be fully reimbursed for all costs incurred up to the notice
> of termination.

VII. **FUNDS**

> The COE Partner's estimated costs for these pre-transition services is
> \$\_\_\_\_\_\_\_\_\_. If the COE's actual cost of the pre-transition
> services is less than the estimate, any excess funds will be used to
> offset future development efforts.

VIII. **ACCOUNTING DATA**

> Billing will be carried out via IPAC.

  ----------------------- ------------------------ ----------------------
                          The COE Partner          The COE

  ALC No.                                          

  Appropriation:                                   

  CAN:                                             

  Object Class                                     

  DUNS \#                                          
  ----------------------- ------------------------ ----------------------

IX. **CONTACT PERSONS**

> COE Paul Hasz
>
> Office of Information Services
>
> Division of Application Development Services
>
> Administration for Children and Families
>
> \(202\) 690-7037
>
> \(202\) 205-4882 (fax)
>
> <PHasz@acf.hhs.gov>
>
> COE Partner Name:
> \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
>
> Agency: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
>
> \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
>
> \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
>
> \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
>
> Address:
> \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
>
> \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
>
> \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
>
> \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
>
> Phone: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
>
> Fax: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
>
> Email \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

X.  **MODIFICATION**

> If future conditions warrant, modifications to this agreement may be
> made by mutual consent of both parties.

XI. **SIGNATURES OF THE PARTIES**

> On behalf of the COE:
>
> \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Date:
> \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
>
> Curtis L. Coy
>
> Chief Financial Officer
>
> Administration for Children and Families
>
> On behalf of the COE Partner:
>
> \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Date:
> \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
>
> Name:
>
> Title:
>
> Agency