**Instructions ON PREPARING A CONTRACTOR\'S PROPOSAL**

> Dear Contractor:
>
> Unless you are currently on our list, the following items are required
> to be
>
> Submitted along with your bid in order to have complete and proper
> bid:
>
> 1\. A copy of your Business Certificate (DBA). If you are
> incorporated, please submit copies of papers pertaining to this
> incorporation.
>
> 2\. Workmen's compensation.
>
> 3\. General Liability Insurance [(\$1.000.000]{.underline} minimum
> coverage).
>
> 4\. Lead Liability Insurance [(\$500.000]{.underline} minimum
> coverage).
>
> 5\. Bid and Proposal (filled out and signed)
>
> 6\. Bid Breakdown Sheet (filled out and signed).
>
> 7\. Non-Collusion Affidavit of Prime Bidder/Subcontractor (signed and
>
> witnessed).
>
> 8\. EEO/MBE Requirements (if bid exceeds \$20,000); see below.
>
> Unless other applicable laws, rules or regulations require a larger
> Minority Business
>
> Enterprise goal, any contractor awarded a construction contract on
> City of Syracuse related projects shall subcontract with Minority
> Business Enterprises for at least:
>
> I. 9% MBE **[and]{.underline}** 6% WBE participation when the contract
> amount is in excess of \$20,000.

[Include:]{.underline}

> 1\. The name(s) of the Minority Business Enterprises intended to be
> used as subcontractors.
>
> 2\. A description of the work each subcontractor is to perform.
>
> 3\. The dollar value of each proposed subcontractor.

If you have any questions, please contact Tim or Jason at 448-8710.

> **Revised 7/03/2003 BM**
>
> **BID AND PROPOSAL**
>
> **I have received, understand and accept the complete Contract
> Documents, including the Master Specifications, and Addenda (if
> any).**
>
> **In submitting this bid, I agree that if I am awarded this contract,
> I will:**
>
> 1\. Enter into and execute a contract for this Bid Price.
>
> 2\. Start the work upon receipt of Proceed Order.

3.  I agree that once the bid is opened and Program Manager has awarded,
    that I will accept my bid offer unless I contact the Program Manager
    declining said offer within three (3) business days.

> I agree to supply all labor, materials, equipment and services
> necessary to produce the construction outlined in the Contract
> Documents for the property located at
>
> , including Sales Tax as applicable,
>
> overhead and profit, for the Lump Sum Bid Price of:
>
> Dollars (\$ )
>
> Bid in Words Figures
>
> Contractor\'s Name Applicant(s) Name
>
> Address Address
>
> City, State, Zip Code City, State, Zip Code
>
> Contractor\'s Signature Applicant(s) Signature(s)
>
> Date of Bid and Proposal
>
> Witness Date of Acceptance
>
> **Revised: 2/6/02 BM**
>
> **Property Address:**
>
> **Violation Violation**
>
> Descript. No. Cost % Complete Descript. No. Cost % Complete

  --------------- ---------- ---------- ----------- ----------- -----------
  1\.                                   11                      

  2\.                                   12                      

  3\.                                   13                      

  4\.                                   14                      

  5\.                                   15                      

  6                                     16                      

  7                                     17                      

  8                                     18                      

  9                                     19                      

  10                                    20                      
  --------------- ---------- ---------- ----------- ----------- -----------

> **Subcontractors: (Name)**

  ------------------------ -------------------------------------------------------------
  **Carpentry:**           **Contract Price \$ Total Billed \$**

  **Painting:**            **Less 5% Retention\...\...\...\...\...\...\...\...\...\$**

  **Masonry:**             **Total
                           Allowed\...\...\...\...\...\...\...\...\...\...\.....\$**

  **Waste Disposal:**      **Less Previous Payments\...\...\...\...\...\...\....\$**

                           **This
                           Payment\...\...\...\...\...\...\...\...\...\...\...\...\$**

                           **Balance of
                           Account\...\...\...\...\...\...\...\...\.....\$**

                           **Contractor\'s Signature [Date ]{.underline}**
  ------------------------ -------------------------------------------------------------

+-----------------------------------------------------------------------+
| **EEO/MBE:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**                      |
|                                                                       |
| **SS#:\_\_\_\_\_\_\_\_\_\_\_ Phone#:\_\_\_\_\_\_\_**                  |
+-----------------------------------------------------------------------+

> **Partial Payment:** I further certify that I have and/or will pay the
> subcontractors and/or suppliers out of the City of Syracuse payment
> for work performed at the above mentioned property address.
>
> **Final Payment:** I guarantee all labor and materials for a period
> not to exceed one (1) year. I have furnished to the homeowner all the
> guarantees and/or warranties that exist on any or all of the materials
> and appliances that were used.
>
> I further certify that all contractors, subcontractors, laborers
> and/or material suppliers have been paid and herewith submit proof of
> payment and/or release of all claims together with all guarantees
> and/or warranties involved in said work have been given to the
> homeowner.
>
> **Signed under the pains and penalties of perjury.**
>
> **Business Name (DBA) Contractor\'s Signature Date**
>
> **(DO NOT SIGN UNTIL FINAL)**
>
> **Witnessed by: Date:**
>
> **Revised: 2/6/02 BM**

**NON-COLLUSION AFFIDAVIT OF PRIME BIDDER/SUBCONTRACTOR**

**State of New York )**

**County of Onondaga )**

**City of Syracuse )**

**, being first duly sworn, deposes and says that:**

**1. He is of**

> **(owner, partner, officer, rep. or agent**

**the Bidder that has submitted the attached Bid;**

**2. He is fully informed respecting the preparation and contents of the
attached Bid and of all pertinent circumstances respecting such Bid;**

**3. Such Bid is genuine and is not a collusive or sham Bid;**

**4. Neither the said Bidder nor any of its officers, partners, owners,
subcontractors, agents, representatives, employees or parties in
interest including this affiant, has in any way colluded, conspired,
connived or agreed, directly or indirectly, with any other bidder, firm
or person to submit a sham Bid in connection with the contract for which
the attached Bid has been submitted or to refrain from bidding in
connection with such Contract, or has in any manner, directly or
indirectly sought by agreement or collusion or communication or
conference with any other Bidder, firm or person to fix the price or
prices in the attached Bid or of any other Bidder, or to fix overhead,
profit or cost element of the bid price or the bid priceof any other
bidder, or to secure through any collusion, conspiracy, connivance or
unlawful agreement and advantage against the City of Syracuse,
Department of Community Development, or the owner of the property
interested in the proposed contract.**

**5. No member of the Common Council, or other Officer of the City of
Syracuse, or the Syracuse Urban Renewal Agency, or any person in the
employ of the City or Agency is directly or indirectly interested in the
bid, or the work to which it relates, or in any portion of the profits
thereof; and,**

**6. The price of prices quoted in the attached Bid are fair and proper
and are not tainted by any collusion, conspiracy, connivance or unlawful
agreement on the part of the Bidder or any of its agents,
representatives, owners, employees or parties in interest including this
affiant;**

**7. I have read and understand the attached document entitled,
\"Additional Eligibility Requirements of Contractors Who Bid on
Community Development Funded Projects and Contracts\", and affirm that
the Bidder meets the Eligibility Requirements and agree(s) to comply
with the terms and conditions contained as of the date hereof;**

**8. I am/The Bidder is not indebted to the City of Syracuse in any form
or manner.**

**Signed**

**Title Witnessed by**

**Revised: 2/6/02 BM**

![](media/image1.wmf){width="6.113194444444445in"
height="8.972916666666666in"}

February 26, 2004

**[Attention General Contractors]{.underline}: A [mandatory Pre-Bid
Meeting will be held on]{.underline} [Tuesday, March 9,
2004]{.underline} at 8:30 A.M. at the Department of Community
Development, 201 East Washington Street, Room 500, 5th Floor Conference
Room.**

Enclosed are the specifications for the following property(s):

**[Contract #1]{.underline}**: 357 Street

**[Contract #2:]{.underline}** 204-06 Avenue

**Step 1:** Call and arrange to meet with the owner(s) at the
property(s).

**Step 2:** Measure and figure [all]{.underline} job costs for labor,
materials, profit and overhead for each item.

**Step 3:** Fill out the **[Bid and Proposal,]{.underline}** the
**[Contractors\' Bid Breakdown,]{.underline}** the **[Non-Collusion
Statement]{.underline}**, **[Form A of the MBE/WBE Participation
Plan]{.underline}** and **[Section 3 Forms #1, #2.]{.underline}**

**Step 4:** Return the Bid and Proposal, Contractors\' Bid Breakdown and
the signed and witnessed Non-Collusion Statement, and this completed Bid
form, in the enclosed **[sealed]{.underline}** envelope to: Department
of

Community Development, 201 E. Washington Street, 5th Floor, Syracuse,
New York 13202, Attention: Betsy Mokrzycki.

**[BIDS WILL ONLY BE ACCEPTED FROM LICENSED, CERTIFIED LEAD
CONTRACTORS.]{.underline}**

**[BID PROPOSAL]{.underline} (Continued on Next Page)**

**357 Street**

**TOTAL BASIC BID: (\$ )**

**( ) (Words) (Figures)**

**[TOTAL LEAD DAYS TO COMPLETE CONTRACT #1:]{.underline}
[\_\_\_\_\_\_]{.underline}**

**DAYS**

**[TOTAL REHAB DAYS TO COMPLETE CONTRACT #1:]{.underline} [\_\_\_\_\_\_
]{.underline}**

**DAYS**

**\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`**

**204-06 Avenue**

**TOTAL BASIC BID: (\$ )**

**( ) (Words) (Figures)**

**[TOTAL LEAD DAYS TO COMPLETE CONTRACT #2:]{.underline}
[\_\_\_\_\_\_\_]{.underline}**

**DAYS**

**[TOTAL REHAB DAYS TO COMPLETE CONTRACT #2:]{.underline}
[\_\_\_\_\_\_]{.underline}**

**DAYS**

**\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`**

**\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`\`**

**[TOTAL BID FOR CONTRACT #1, & 2]{.underline}**

**[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}
(\$ )**

**(Words) (Figures)**

\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\

**[TOTAL DISCOUNTED PRICE IF AWARDED CONTRACTS:]{.underline}**

**[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}
(\$ )**

**(Words) (Figures)**

**[NOTE:]{.underline}** **[No]{.underline}** Bids for this job will be
accepted after **[8:30 on Tuesday March 16, 2004.]{.underline}** Any
questions regarding these specifications should be referred to City of
Syracuse Lead Department. Also, refer to the Master Specifications for
specific material and procedure information. Questions can be answered
by calling 448-8710, 8:30-4:30 Monday-Friday.