**CHAPTER 400- INVESTIGATIONS**

**(400)-160** **[Technical Investigative Support]{.underline}**

160.1 [Overview.]{.underline}

S/A\'s and investigative specialists use technical investigative
equipment to perform various investigative and enforcement functions.
This section includes information related to the use of technical
investigative equipment as follows:

-   Authority for use

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-   Types of equipment

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-   Management responsibilities

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-   National Technical Services Officer

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-   Acquisition

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-   Control and loans of equipment

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-   Documentation

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-   Electronic tracking devices

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-   Video monitoring

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-   Technical Surveillance and Countermeasures

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-   Radio communication

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-   Surveillance platforms, e.g. vans, and undercover vehicles

160.1.1 [Acronyms
Table](../../../chapter400-inv/acronyms-table/acronyms-table.doc#AcronymsTable)[.]{.underline}

160.2 [Authority.]{.underline}

18 U.S.C. §§ 2510 -- 2522 provides the authority for the use of
technical investigative equipment to monitor communications during
investigative and enforcement functions.

Consensual monitoring requires the consent of at least one of the
parties participating in the conversation.

Permission to use electronic monitoring equipment is limited to
investigations involving alleged violations within TIGTA\'s
jurisdiction.

The US Attorney General\'s Memorandum of January 20, 1998, entitled
"Procedures for Lawful, Warrantless Monitoring of Verbal Communication"
supersedes the November 7, 1983, Attorney General's Memorandum. The
memorandum establishes procedures for intercepting, overhearing,
transmitting, and/or recording of non-telephone conversations, with the
consent of at least one of the parties, e.g. consensual monitoring. See
[Exhibit(400)-160.1](../../../chapter400-inv/400-exhibits/exhibit400-160-1.doc).

**Note:** Non-consensual monitoring requires a Title I Court order.

160.3 [Types of Equipment.]{.underline}

The following are types of technical investigative equipment:

-   General technical investigative equipment

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-   Sensitive technical investigative equipment

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-   Document equipment

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-   Communications equipment

-   Accessories, components and supplies

-   Surveillance platforms, e.g. vans and undercover vehicles

160.3.1 [General Technical Investigative Equipment.]{.underline} General
technical investigative equipment used during investigative and
enforcement functions includes:

-   Standard security cameras or camcorders

-   Electronic test equipment and power supplies

-   General use cameras: 35mm, Polaroid, and digital

-   Optical devices: night vision viewers, binoculars and spotting
    scopes

-   Radio equipment

**Note:** For Firearms, officer safety equipment and ballistic armor,
See [Section
130](../../../chapter400-inv/400-130/chapter400-130.doc#FirearmsAndOfficerSafetyEquip)
of this Chapter.

160.3.2 [Sensitive Technical Investigative Equipment.]{.underline}
Sensitive technical investigative equipment is any specialized device
designed to covertly intercept, or to aid in the interception and/or
recording of telephone, electronic, or oral communications including:

-   Any device, transmitter or microphone used to intercept telephone
    conversations

-   Concealable or miniaturized audio recorder, radio transmitter, or
    intelligence/recorder kit used to transmit or record a conversation

-   Amplified line microphone or line driver

-   DNR's, also known as pen registers, or device designed to intercept
    telephone signaling data

-   Equipment used to monitor facsimiles, pagers, computer or cellular
    transmissions

-   Technical surveillance and counter measure equipment

-   Radio frequency or GPS tracking systems

-   Miniature covert video devices and transmission systems

-   Special optical devices and telephotographic systems

160.3.3 [Document Equipment.]{.underline} Document equipment is used to
support investigations or process evidence, including:

-   Special support computers and printers

-   Standard format or studio video and various film cameras

-   Commercial tape recorders, e.g. cassette and digital formats

-   Audio and video copiers

-   Projection systems and TV monitors

-   Courtroom playback devices

-   Audio and video enhancement equipment

-   Video editing equipment

-   Transcription accessories

160.3.4 [Communications Equipment.]{.underline} Communications equipment
consists of two-way radio systems that provide communication during
investigative activities between S/A's and/or other supporting agencies.
This equipment includes:

-   Hand held portables

-   Mobile radios

-   Base stations and repeaters, both stationary and portable

-   Consoles, duplexers, antennas and accessories

160.3.5 [Accessories, Components and Supplies.]{.underline} Accessories,
components and supplies, which supplement investigative, firearms,
officer safety, vehicle and document equipment are expendable items, and
all purchases must be approved by the ASAC-Technical Services, using the
TIGTA Acquisition Office Request for Procurement form.

Contact the ASAC-Technical Services in emergency situations.

160.4 []{#ManagementResponsibilities .anchor}[Management
Responsibilities.]{.underline}

Management responsibilities are defined in [CFR Title
41](http://www.access.gpo.gov/nara/cfr/cfr-table-search.html).

The AIGI for TFSD is the National Property Officer and maintains
oversight for accountability, record keeping, and disposal of TIGTA-OI
assets.

See Sections 30.3 and
[30.5](../../../chapter400-inv/400-30/chapter400-30.doc#ReqForNewTechEquipment)
of this Chapter for detailed instructions on the required reports.

SAC-Field Division and SAC-SIID approve and submit the following:

-   Annual inventory of investigative equipment on, or before, January
    31

-   Annual inventory of radio communications equipment on, or before
    January 31

-   Annual inventory of firearms and body armor on, or before, January
    31

-   Annual request for new technical equipment on, or before, January 31

-   Annual request for firearms and body Armor on, or before, January 31

160.5 [National Technical Services Officer.]{.underline}

The ASAC-Technical Services, directs the Technical Services staff and is
the NTSO.

The NTSO is the TIGTA-OI Survey Officer and develops the policy and
requirements for all general, communications, document, sensitive,
firearms and officer safety-related equipment, as well as surveillance
and undercover vehicles.

160.5.1 [National Technical Services Officer and Staff
Duties.]{.underline}

The NTSO, with the assistance of the staff of Technical Services:

-   Prepares annual and multi-year budgets for firearms, officer safety,
    investigative, and radio communications equipment

-   Determines equipment needs for the current and following years

-   Allocates investigative, firearms, officer safety, and radio
    communications equipment to the field divisions based on their needs
    and requests

-   Assists in undercover operations by providing expertise, equipment
    and personnel

-   Coordinates procurement programs through Headquarters procurement
    and TIGTA officials involving the use of commercially contracted
    government service credit cards in accordance with treasury and
    federal acquisition regulation procedures

-   Establishes uniform procedures and guidelines for equipment
    inventory control, assignment, use, and loan

-   With the approval of the DIGI, evaluates and tests new investigative
    equipment, radio communication equipment, and firearms to ensure
    that any new item purchased meets TIGTA\'s investigative needs and
    standards

-   Sets training and usage standards for new investigative equipment
    and firearms being added to the inventory

-   Develops and administers TIGTA contracts for maintaining radio
    communications equipment, investigative equipment, document
    equipment, and firearms

-   Develops and administers programs to ensure that S/A's and
    investigative specialists who operate and/or install non-telephone
    consensual monitoring equipment are adequately trained, familiar
    with federal law, e.g. DOJ guidelines, and TIGTA-OI guidelines on
    intercepting voice communications

-   Develops and monitors programs, in conjunction with the DTA, TSO,
    and DFC, to ensure that TIGTA-OI is effectively using investigative
    equipment

160.5.2 [Automated Control of Equipment and Supplies.]{.underline} ACES
is TIGTA-OI\'s on-line inventory management reporting system for the
following types of investigative equipment:

-   General

-   Sensitive

-   Document

-   Radio Communications

-   Firearms

-   Body Armor

The listing for each piece of equipment contains:

-   Individual description of the equipment

-   Assigned individual

-   Location of the equipment

-   Name of manufacturer

-   Model and serial number

-   Date acquired

-   Cost

ACES has multiple reporting formats. Request information concerning ACES
and access to the system from the ASAC-Technical Services.

TFSD-Technical Services manages the ACES system. ACES uses the same
on-line computer as IMIS. The TFSD-Technical Services Section staff,
DTA's, TSO's, and DFC's use ACES to control inventories.

ACES is the only approved inventory system for TIGTA-OI accountable
property.

160.5.3 [Division Technical Agent.]{.underline} The appropriate AIGI
designates a technically trained and qualified S/A or investigative
specialist as the DTA. The DTA is located in a field office that allows
for the coverage of two or more field divisions. The DTA provides a full
range of technical support to field operations and is covered by a
unique position description. To qualify for the DTA position, an
individual must have completed Basic Investigative Equipment Training
and the Advanced Technical Training course, or be scheduled to attend
this course, or, an equivalent advanced technical training program. Due
to the extensive responsibilities and staff duties of this position,
DTA's are not assigned an investigative caseload.

DTA's report to the ASAC-Technical Services, at TIGTA Headquarters.

160.5.4 [Divisional Technical Agent Duties.]{.underline}

The DTA:

-   Conducts court authorized or otherwise complex installations of
    covert surveillance systems and devices. See
    [Exhibit(400)-160.2](../../../chapter400-inv/400-exhibits/exhibit400-160-2.doc)

-   Serves as an adviser to the SAC-Field Division on policies,
    procedures and legal standards in the use of technical equipment.

-   Actively directs and controls the field divisions technical support
    program to ensure that the field division S/A\'s have the technical
    investigative equipment and training required to conduct their
    investigations.

-   Designs and conducts the technical training required in the field
    division and advises and assists with national training programs.

-   Coordinates with the SAC-Field Division in the selection, training
    and certification of a TSO for each of the TIGTA-OI field offices
    assigned sensitive investigative equipment.

-   Maintains the inventory of technical investigative equipment in the
    field and division office, using the ACES system.

-   Is responsible for the technical planning and equipment support for
    all field office undercover operations. Attends all pre-operational
    meetings for undercover operations.

-   Informs the ASAC-Technical Services, of any discrepancies in the
    inventory

-   On or before January 31, prepares and forwards the Annual ACES
    Technical Equipment Inventory to the SAC-TFSD, for concurrence and
    signature. This inventory is based on a hands-on reconciliation of
    each post of duty in all assigned field divisions.

-   On or before January 31, prepares and forwards the Annual Request
    for New Technical Equipment to the ASAC-Technical Services.

-   Receives Forms OI 6500 from all posts of duty, after review and
    signature of the field office ASAC. The DTA reviews them for
    completeness and uses them to determine future needs.

-   Compiles information contained on Forms OI 6500 to prepare the Form
    OI 6500-A Forwards the Form OI 6500-A on or before the10th workday
    after the end of each quarter, reports due in January, April, July
    and October, to the ASAC-Technical Services.

-   Develops and coordinates with management a communication plan for
    the field offices.

-   Request services and supplies using TIGTA Acquisition Office Request
    for Procurement form.

160.5.5 [Technical Service Officer]{.underline}. TSO's maintain and
utilize the sensitive technical investigative equipment for their
respective ASAC office. TSO\'s are selected by the SAC-Field Division,
with the recommendation of the DTA. The S/A selected as TSO must
successfully complete TIGTA-OI, Basic Investigative Equipment Training
and Advanced Technical Training Course is recommended.

The SAC-SIID, selects a TSO for that office. The TSO-SIID, must meet the
same qualifications as outlined for TSO\'s in an ASAC office. However,
due to the very sensitive nature of investigations conducted by SIID,
the TSO selected is encouraged to receive specialized training, as
required, to meet unique investigative requirements.

160.5.5.1 [Technical Service Officer Certification.]{.underline} A S/A
must be a TSO to use sensitive investigative equipment. To be certified
as a TSO, S/A\'s must:

-   Receive on-the-job or formal training from the DTA and/or senior
    TSO's [and]{.underline}

-   Attend the IGCIA Basic Investigative Equipment Training Course

Refresher training is offered by either the DTA or Technical Services as
new equipment and technologies are adopted.

**Note:** Training is required to develop and maintain the TSO\'s
expertise and proficiency. TSO's with limited operational opportunities
require training to obtain exposure to proven and updated methods and
new technologies introduced into their inventories by new equipment.

ASAC offices without an assigned TSO should consult with the DTA and
SAC-Field Division in identifying candidates to fill the TSO position.
Candidates should have an interest in technical surveillance operations,
be willing to attend Basic Investigative Equipment Training, and receive
on-the-job training.

160.5.5.2 [Technical Service Officer Duties.]{.underline} TSO's are
responsible for the installation and use of covert surveillance
equipment. TSO's process and ensure proper control of the evidence
obtained through the use of this equipment. In addition, TSO's:

-   Assist DTA's in exercising divisional direction and control over the
    technical equipment program by ensuring the equipment and technical
    resources are maintained and used in a proper manner

-   Coordinate with ASAC\'s, case S/A\'s and the DTA to provide the
    level of technical support needed for all investigative activities

-   Maintain Forms OI 6500 for their group or post of duty and submit
    them to the ASAC for signature approval quarterly, on or before the
    5th workday after the end of each quarter, reports due in January,
    April, July and October. The ASAC must ensure that the Forms OI 6500
    are forwarded to the DTA.

-   Assist in the annual inventory of technical equipment assigned to
    their POD.

ASAC\'s should adjust TSO\'s caseloads commensurate with their
individual technical

workloads.

160.6 [Acquisition.]{.underline}

Headquarters acquires all investigative, document, and communications
equipment, as well as firearms and body armor, in compliance with
procedures established by TIGTA- OMS, Acquisition Office.

The field divisions and SIID must obtain prior approval from the
ASAC-Technical Services, before:

-   Disposing of investigative technical equipment

-   Borrowing sensitive-type investigative equipment and firearms from
    any outside source

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-   Loaning any TIGTA equipment to another person or agency. See text
    [160.7.1](#EquipmentLoansTechnicalAssistance) of this Section.

**Note**: Acquisitions involving firearms require the additional
approval of the NFC. SAC's must submit a memorandum containing the
annual request for purchases of firearms, officer safety equipment and
body armor through their AIGI, to the DIGI, Attention: TFSD-Technical
Services, by January 31, to:

-   Request needed items in the priority desired and advise if it is
    either new or replacement

-   Provide a detailed justification including the post of duty to which
    it will be assigned

-   State that this equipment is necessary to meet their investigative
    and officer safety responsibilities.

If the SAC-Field Division urgently needs firearms, officer safety
equipment or body armor, the SAC should make a priority request to
TFSD-Technical Services using TIGTA Acquisition Office Request for
Procurement form.

All acquisitions of equipment or firearms must be reported within 30
days by submitting a memorandum to the ASAC-Technical Services. This
memorandum:

-   States the manner and from whom the items were acquired

-   Identifies the purpose of the acquisition and concurrence by
    Technical Services staff

-   Transmits a copy of documents transferring ownership

-   Identifies important data i.e. make, model, serial number, type,
    etc.

-   States the approximate fair market value

160.7 [Control.]{.underline}

Only the following personnel should have access to technical
investigative equipment:

-   SAC

-   ASAC

-   NTSO and Technical Services Staff

-   DTA

-   TSO

160.7.1 []{#EquipmentLoansTechnicalAssistance .anchor}[Equipment Loans
and Technical Assistance.]{.underline} The SAC-TFSD is the approving
authority for loans of sensitive investigative equipment and firearms
to/from another law enforcement agency. The SAC-TFSD, also approves each
request for technical assistance to other law enforcement agencies in
support of the loaning of equipment. Technical assistance is defined as
instruction in the operation of the equipment and/or assistance in the
actual installation of the equipment. The person requesting a loan of
equipment shall provide a letter from their agency setting forth the
following:

-   Operational requirement for loan

-   Duration of proposed loan

-   Technical assistance required, if applicable

**Note:** TIGTA technical personnel, TSO's, DTA's, and Investigative
Specialists, may provide preliminary assistance to other law enforcement
agencies with regard to the basic operating features of equipment
loaned. The actual [operation]{.underline} of equipment loaned to
another agency is not permitted, except as specifically authorized by
the AIGI for TFSD. Investigations in which TIGTA-OI, is a joint
participant do not require the AIGI for TFSD approval for the loaning of
equipment and related technical support.

Once approved, the DTA's and DFC's, or TSO's must complete Form OI 8460,
to document all equipment loans. The SAC, must document his/her approval
by signing the form to loan sensitive electronic equipment or firearms.
The authority to loan other equipment may be re-delegated. See
[Exhibit(400)-160.3](../../../chapter400-inv/400-exhibits/exhibit400-160-3.doc)
for sample Form OI 8460.

**Note:** Failure to obtain approval may subject the TIGTA employee who
releases the equipment to criminal and civil charges without the
protection provided under the Federal Tort Claims Act*.*

Keep the original Form OI 8460 at the "loaning office." DTA\'s attach a
copy of each Form OI 8460 received to the Form OI 6500-A.

160.7.2 [Inventory.]{.underline} DTA\'s and DFC\'s conduct a physical
review to reconcile all firearms and investigative, document, and
communications equipment on hand and reported in the ACES system. This
review covers items that are on hand as of September 30 of that year.
See text [160.4](#ManagementResponsibilities) of this Section.

DTA\'s and DFC\'s review all equipment in their respective ACES
inventories to ensure that such equipment is fully functional and
necessary for supporting field operations.

DTA\'s and DFC\'s should also determine if a sufficient amount of
equipment is on hand to meet the operational needs of their respective
field divisions for the coming year.

DTA\'s and DFC\'s must certify their inventories and submit their
reconciled inventory reports to the ASAC-Technical Services, on or
before January 31.

These inventory reports shall include:

-   Items not accounted for in the ACES system

-   New items to be added to the ACES system

-   Items containing typographical errors, e.g., serial or model number,
    etc.

-   Items lost or stolen during the year

-   Items identified as excess property

-   Items currently on loan to/from another agency or TIGTA field office

160.7.3 [Storage and Security.]{.underline} Store technical
investigative equipment in centralized locations to limit unauthorized
access and facilitate administrative control.

Lock storage areas and account for equipment at all times.

Contact the ASAC-Technical Services for instructions and requirements
for safeguarding TIGTA technical investigative equipment. S/A\'s are
responsible for safeguarding technical investigative equipment issued
for their use.

Contact Technical Services for guidance concerning dedicated security
rooms and/or alarm systems for division offices and posts of duty with
sensitive investigative equipment or large amounts of technical
equipment.

160.7.4 [Locks and Security Containers.]{.underline} Provide
combinations only to those who have a need to have access to the area,
room or container. Do not write the combinations down. Even if the
combination is carried on one\'s person or hidden away, it poses a
security risk.

Control keys and locks even when not in use.

Retain a record of each combination using Treasury Form 4032, Security
Containers Information. Form 4032 is a 3-part form. Enter all
information on Part I, separate parts and attach Part I to the inside of
the container. The combination is recorded on Part II, which is placed
inside Part III and sealed. Use \"unclassified\" in the classification
on Parts II and III unless national security information is kept in the
container. The Division SAC, or his/her designee, maintains control over
Forms 4032 in a safe in his/her office. The Form 4032 for each division
is maintained by the appropriate AIGI. The security container in which
Forms 4032 are kept must offer at least the same protection level as
that required by the corresponding area or container that it controls.

Issue keys and/or combinations only to persons having a recurring need
to have access to the area, room or container. Keep the number of
duplicates to a minimum. The officials named above keep one copy of the
key properly identified as to container number, location and activity
with the combination records. Record all keys issued on a Form OI 1930.

160.7.5 [Security During Use.]{.underline} Do not leave investigative
equipment or document equipment, or firearms, in unattended automobiles,
except when absolutely necessary or when removal could compromise an
investigation. Always lock the vehicle doors. Store such items in the
trunk of an unattended automobile only for a short period of time.

Do not leave portable radios, cellular telephones and radio control head
microphones in plain sight in an unattended vehicle. Conceal this
equipment from view to prevent theft. Lock portable and easily removed
equipment in the trunk when left in an unattended vehicle.

160.7.6 [Shipment.]{.underline} Ship all technical equipment, firearms
and badges via overnight courier, unless otherwise directed by the
SAC-TFSD.

When utilizing the Headquarters Federal Express account number, contact
Technical Services for a \"control number\" and instructions before
telephoning Federal Express for package pickup.

After the package is picked up by Federal Express, forward the
customer\'s copy of the Federal Express ticket to Technical Services.
Include on the ticket the estimated freight cost and \"control number.\"

Use standard 2-day service for all routine shipments. Use overnight
Priority 1 service only when next-day service is absolutely necessary.

**Note:** Follow field office guidelines if a field office contract with
Federal Express is used in lieu of the Technical Services\' national
contract.

In all cases where equipment has been lost in shipment, the shipping
office must immediately:

Process all claims for reimbursement from Federal Express

Notify TFSD-Technical Services immediately of the loss, identify the
equipment and provide the airbill number, indicated on the copy

160.7.7 [Transfers.]{.underline} When equipment is reassigned to another
post of duty, the responsible \"losing\" DTA or TSO makes the necessary
location changes on the ACES inventory listing. Use Form OI 1931, signed
by both the losing and gaining officials, as a shipping and control
document. The DTA's or TSO's at both the losing and gaining posts of
duty check the ACES system to confirm that the equipment is properly
reassigned.

160.7.8 [Repairs.]{.underline} DTA's must notify TFSD-Technical
Services, utilizing TIGTA Acquisition Office Request for Procurement
form, when repairs are required for technical investigative equipment.
DFC's notify TFSD-Technical Services concerning repair of firearms in
the same manner. The Request for Procurement form is used to obtain the
required control number, process the request, and track subsequent
expenditures.

**Note:** Failure to obtain a control number prior to having equipment
repaired could subject the employee to responsibility for payment of the
unauthorized services/procurement.

160.7.8.1 [Repair Letters.]{.underline} Prepare a letter requesting the
repairs before transmitting the equipment to the vendor. Enclose the
letter with the equipment to be repaired. Retain a copy of this letter
until the item is returned.

The letter shall include the control number provided by the TIGTA
Acquisition Office covering the repair. The letter should carefully set
forth the make, model, and serial number of the equipment. Describe the
suspected service problem, request an estimate of charges, and state
that the estimate must be approved by TIGTA's Acquisition Office before
any work is performed.

Upon receipt of the vendor\'s estimate, the TIGTA Acquisition Office
will authorize the vendor to proceed with repairs.

The letter shall advise the vendor that upon approval of this estimate
and completion of the work, all invoices should be directed to:

> TIGTA -- Management Services
>
> Acquisition Office
>
> Room 700A
>
> 1125 15^th^ Street, NW
>
> Washington, DC 20005

When the repaired item is returned, initial the packing slip to certify
that the repairs were properly completed. Fax this packing slip to the
Acquisition Office in accordance with Management Services procedures.
Attach a photocopy of all repair invoices to Form OI 6500-A.

Notify Technical Services of delays or difficulties with repair service
providers.

160.7.9 [Emergency Repairs.]{.underline} When there is an immediate need
for repairs or service due to an on-going investigation and there is
insufficient time to utilize a designated service facility, contact
TFSD-Technical Services. Emergency repairs are generally limited to
\$500 per unit.

160.7.10 [Disposal.]{.underline} The DIGI has the final authority over
the disposal, whether by excess, transfer, survey, etc., of all
firearms, communications, document and investigative equipment. The DIGI
designates the SAC and ASAC-TFSD, as approving officials for disposing
of firearms, communications, document, and investigative equipment.
These individuals ensure that all such transactions are in the best
interest of TIGTA and conform to all federal property management
regulations. The following matrix summarizes the process for disposing
of various types of equipment:

**Disposal Matrix for Equipment**

**Equipment Disposal Approving Remarks**

**Classification Form(s) Official**

Accessories, SF-120 (Excess) ASAC Items not

Technical Services carried on ACES

Components, SF-122 (Transfer)

Supplies

Communications SF-120 (Excess) ASAC TIGTA propriety

SF-122 (Transfer) Technical Services radio frequencies

removed

Document SF-120 (Excess) ASAC

SF-122 (Transfer) Technical Services

Firearms SF-120 (Excess) SAC-TFSD Firearms for excess

SF-122 (Transfer) are physically

destroyed

General Investigative SF-120 (Excess) ASAC

SF-122 (Transfer) Technical Services

Sensitive SF-120 (Excess) SAC-TFSD TIGTA proprietary

SF-122 (Transfer) radio frequencies

removed

Surveillance Platforms SF-120 (Excess) ASAC Follow guidelines in

Undercover Vehicles SF-122 (Transfer) Technical Services Section 110 of
this

SF-126 (Vehicle) Chapter for transfer

of GOV

Firearms, communications, document and investigative equipment which no
longer fulfill the mission of supporting TIGTA field investigations,
that, due to obsolescence, cost-to repair factors, or other factors
which render such equipment unsuitable for the investigative support
mission, must be disposed of utilizing the following procedures:

-   The most cost-effective manner of disposing of equipment is through
    your local GSA property manager. The vehicle for identifying and
    reporting excess equipment is entitled, "Report of Excess Personal
    Property," Standard Form 120. These forms are available
    electronically through [GSA's
    website](http://www.fillform.gsa.gov/). If you are unable to access
    the forms electronically, call either your local GSA property office
    or TFSD-Technical Services and request hard copy forms. Should you
    need additional space for listing equipment, there is a continuation
    sheet bearing the designation SF-120-A. Instructions for completing
    form SF-120 are available either from the GSA website, or through
    TFSD-Technical Services.

-   Completed Forms SF-120 should be sent to the SAC-TFSD, or the
    ASAC-Technical Services, as appropriate, for review and approval.
    Once approved, the SF-120 will be sent to the originator for
    follow-up with GSA and final disposition of the items listed.

-   DTA\'s and TSO\'s will report equipment suitable for redeployment or
    transfer on Form OI 1931. To begin the redeployment process, send
    the completed Form OI 1931 to the Equipment Specialist, Technical
    Services. The Equipment Specialist will evaluate the equipment and
    render a decision as to where it will be redeployed.
    [Do]{.underline} [not]{.underline} forward any equipment to the
    Brightseat Road facility until advised to do so by the Equipment
    Specialist, Technical Services. In certain instances, the Equipment
    Specialist, Technical Services, in consultation with the DTA's, may
    determine that obsolete equipment in TIGTA's inventory might be
    useful to another federal agency. With the concurrence of the
    ASAC-Technical Services, such equipment may be listed on Form SF-122
    and conveyed directly to another federal agency.

Report any lost, stolen, damaged or destroyed property using Form 1933.
Forward the Form 1933, in triplicate, through the SAC's AIGI, to the
AIGI for TFSD, Attention: Technical Services. The survey will be
reviewed and forwarded to the Headquarters Property Officer for a final
determination.

See [Section
130.11.1](../../../chapter400-inv/400-130/chapter400-130.doc#DestructionOfFirearms)
of this Chapter for instructions on destroying excess or unserviceable
firearms.

**Note:** Firearms, ammunition and other government property may not be
used as exchange/sale property. See [FMR
101-42.1102-10](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=41&PART=101-42&SECTION=1102-10&YEAR=2000&TYPE=TEXT).

160.7.11 [Coordination with Headquarters Technical Services and
GSA.]{.underline} DTA\'s and TSO\'s work with TFSD-Technical Services
and GSA Regional Offices to secure:

-   Assistance in disposing of excess i.e. surplus, investigative and
    document equipment

-   Leasing of facilities, telephone lines, and equipment necessary for
    the installation and operation of TIGTA radio equipment

160.8 [Documentation.]{.underline}

The use of technical investigative equipment is reported using:

-   Form OI 6500

-   Form OI 6500-A

160.8.1 [Form OI 6500, Technical Equipment Log.]{.underline} DTA\'s,
TSO\'s, and investigative specialists maintain a Form OI 6500 to account
for the use of technical equipment. The Form OI 6500 is a cumulative
listing of all equipment issued for investigative and training purposes.
The pages of the form are numbered sequentially for each quarter.
Complete Form OI 6500 on a continuous entry basis, using as many lines
as necessary to list all of the equipment issued.

When equipment is issued, prepare all portions of Form OI 6500 except
for the \"Received by\" signature block. The person who actually takes
temporary custody of the equipment signs under that block.

When equipment is returned, annotate the log with the date and the
number of hours the equipment was used. Indicate if the equipment failed
to operate properly.

TSO\'s will review equipment usage with their respective ASAC each
quarter. The ASAC will sign the Form OI 6500, and the TSO will convey
the quarterly report to the DTA no later than the 5^th^ day of January,
April, July and October of each fiscal year. TSO\'s will submit a Form
OI 6500 to the DTA, through their ASAC, even when no equipment was
issued during that period.

DTA's, TSO's, and investigative specialists will retain original Forms
OI 6500 in chronological order and dispose of them according to the
Records Disposition Schedule contained in Chapter 500, Information
Technology, Section 130 of the TIGTA Operations Manual.

160.8.2 [Form OI 6500-A, Investigative Equipment Quarterly
Activity.]{.underline} DTA's and investigative specialists use Form OI
6500-A to summarize investigative equipment used during each quarter.
Form OI 6500-A documents:

-   Case categories supported by use of technical equipment

-   Repairs to equipment

-   Borrowing/loaning of equipment

-   Training of technical personnel

Completed Forms OI 6500-A, with attachments, are due to the
ASAC-Technical Services, by the 10^th^ of January, April, July and
October of each fiscal year. Attachments should include supporting Forms
OI 6500, Forms OI 8460, and copies of repair invoices.

The ASAC-Technical Services, prepares a quarterly report for the AIGI
for TFSD, summarizing the use of investigative equipment nationally.

160.9 [Electronic Tracking Devices.]{.underline}

TIGTA utilizes two types of electronic tracking devices in support of
field investigations:

-   Radio Frequency devices employ a series of tones and pulses useful
    for directional real-time tracking of packages or vehicles.

-   GPS devices employ satellite telemetry and mapping software to
    locate the precise longitude and latitude of packages or vehicles in
    both historical and real-time perspectives.

Use of electronic tracking device requires appropriate legal approvals,
administrative authorizations, and assistance from DTA\'s and
TFSD-Technical Services.

160.9.1 [Electronic Tracking Device Authorizations.]{.underline}
**LEGAL:** In most instances, when TIGTA does not have the consent of
the person who is the owner of the property or vehicle, a court order
authorizing installation and use of tracking transmitter is required.
Discuss the specific legal requirements of the proposed installation
with a local AUSA prior to utilizing this technique. The installation
and use of tracking devices is covered under Rule 41 and specifically
pursuant to [18 U.S.C. §
3117](http://www4.law.cornell.edu/uscode/18/3117.html), Mobile Tracking
Devices.

**Note:** Certain surveillance features of GPS tracking devices may also
require a Title I court order, audio and video recordings within a
vehicle. Again, S/A\'s must discuss use of this technique with a local
AUSA, and documenting the discussion and decision in the case file.

**ADMINISTRATIVE:** The SAC is the approving official for use of the
electronic tracking devices. The S/A will prepare a memorandum to the
SAC outlining the proposed use of an electronic tracking device, costs
associated with operation of the device, and other resources required to
surveil the target package or vehicle. The memorandum must include the
following information:

-   Case name and number

-   Complete description of target package or vehicle

-   Proposed duration of tracking

-   Results of initial conference with AUSA/court order

-   Justification for use of electronic tracking device

-   Proposed surveillance plan

**Note:** Consult with the DTA to obtain projected cost and other
specific information required.

Retain the original request in the case file. Forward copies to the
ASAC-Technical Services and the assisting DTA.

In urgent cases, approval to use an electronic tracking device may be
made by telephone. This must be followed as soon as possible by written
documentation as previously described.

160.9.2 [Electronic Tracking Device Procedures.]{.underline} S/A\'s
should begin the process of requesting use of an electronic tracking
device by consulting with the DTA assigned to their division. The DTA
will assist the S/A in gathering certain technical information, planning
the installation of equipment, and formulating a proposed surveillance
plan.

The S/A must contact the local AUSA to obtain advice concerning the
legal authorization required to utilize this technique. If a court order
is required, the S/A must prepare an affidavit in support of the court
order containing the following three critical elements:

-   A recitation of the probable cause leading the affiant to believe
    the property or vehicle will be used in furtherance of a crime in
    violation of federal laws investigated by TIGTA

-   An explanation of how the success of the surveillance depends upon
    the tracking device

-   Authorization to access the property or vehicle to install and
    remove the tracking device

The duration of a court order authorizing installation of a tracking
device is 45 days and requests for extension may be made. It is
recommended that such court orders be "sealed," when possible, to
preserve the integrity of the investigation.

160.9.3 [Electronic Tracking Device Installation and
Operation.]{.underline} Upon notification that a tracking request has
been approved, the DTA assigned will:

-   Determine the method of installation

-   Coordinate cover team during installation of equipment on vehicles

-   Operate and maintain monitoring location and equipment

-   Provide technical advice to the case S/A, management, and the AUSA

The S/A requesting use of a GPS tracking device:

-   Preserves all tapes or computer disks produced by the GPS mapping
    software as evidence

-   Maintains surveillance logs

-   Coordinates surveillance teams when required

160.9.4 [Consensual Use of Electronic Tracking Devices.]{.underline} In
cases where the owner of property has given permission for the
installation of an electronic tracking device, follow all the
requirements for requesting approval, with the exception of obtaining a
court order. Document the owner's consent in writing and ensure that the
consenting party is lawfully authorized to give consent.

**Note:** Tracking of a GOV may involve issues related to "reasonable
expectation of privacy." S/A\'s must consult with a local AUSA prior to
such installation.

For the safety and protection of the undercover S/A\'s, use of tracking
devices on undercover vehicles is an option which should be discussed in
all undercover PROM\'s. This is considered a consensual use of an
electronic tracking device and requires no court order.

160.10 [Video Monitoring.]{.underline}

Video monitoring and recording is an effective tool in gathering
evidence of criminal activity and administrative misconduct. The use of
closed circuit television and/or video equipment for monitoring and
recording activities may raise legal issues regarding a subject\'s
reasonable expectation of privacy.

S/A\'s should be guided by the opinion of a local AUSA concerning the
appropriate use of such video monitoring. If, in the opinion of the
local AUSA, video monitoring and recording is appropriate, equipment may
be installed and used. Care must be taken that no illegal trespass is
involved in the installation or operation of the equipment. Otherwise, a
court order may be required.

DTA\'s are trained in the installation and operation of a wide variety
of specialized video equipment. S/A\'s should contact their DTA for
assistance.

Installation of "pole cameras" and similar specialized video systems
require extensive planning and "lead time." S/A\'s should involve the
DTA early in the planning process to ensure adequate technical
investigative support.

160.11 [Technical Surveillance and Countermeasures.]{.underline}

TSCM\'s are conducted by qualified personnel to detect the presence of
surreptitious surveillance devices. TSCM operations examine the
integrity of telephone systems, office/home furnishings, and structural
elements of a facility in order to detect the presence of active/passive
surveillance devices.

TSCM\'s should be requested when penetration of a TIGTA/IRS facility
containing sensitive information is suspected. TSCM\'s may also be
appropriate to assess the vulnerability of key operational areas, e.g.,
office facilities, grand jury rooms, undercover apartments, etc. and to
protect TIGTA's proprietary interests contained in those areas.

160.11.1 [Technical Surveillance and Countermeasures
Authorization.]{.underline} **LEGAL:** Generally, facilities subject to
TSCM examination are under the control of the US Government, TIGTA/IRS.
On occasion, TIGTA and/or IRS employees are provided work space in
taxpayers' offices while conducting audits and other activities. In such
situations, a TSCM operation may be limited to the immediate interior
space occupied by TIGTA/IRS personnel. The opinion of a local AUSA
should be solicited if the location of the proposed TSCM is not owned or
under the control of the US Government. Prior to all TSCM requests, the
SAC should consult with TIGTA Counsel, as appropriate.

**ADMINISTRATIVE:** The AIGI for TFSD authorizes requests for, and
provides the resources necessary to accomplish a TSCM.

160.11.2 [Technical Surveillance and Countermeasures
Procedures.]{.underline} SAC's request TSCM services through a
memorandum to the AIGI for TFSD, through their AIGI. Approved requests
are forwarded to the SAC-TFSD for assignment to the Technical Services.
The ASAC-Technical Services then coordinates the TSCM operation with the
requestor.

The ASAC-Technical Services is responsible for coordinating and
completing all TSCM services. The ASAC-Technical Services will ensure
that the proper equipment is made available and that the proper
personnel are assigned to conduct the TSCM.

If a request for TSCM services involves a facility where a computer
intrusion is suspected, the ASAC-Technical Services will coordinate will
the SAC-SED regarding the utilization of a CIS agent to assist in the
TSCM operation.

**Note:** Care should be taken not to discuss the TSCM in proximity to
the location of the proposed place to be examined, since this might
compromise the integrity of the TSCM.

160.11.3 [Technical Surveillance and Countermeasures
Training.]{.underline} DTA\'s and investigative specialists shall
receive appropriate technical surveillance countermeasures training at a
facility designated by the ASAC-Technical Services. The ASAC-Technical
Services will ensure that DTA\'s and investigative specialists maintain
proficiency in the use of TSCM equipment and techniques through
participation in periodic training programs.

Only trained DTA\'s and investigative specialists may conduct TSCM\'s.

160.11.4 [Technical Surveillance and Countermeasures-Technical Security
Survey Report.]{.underline} Technical Services will prepare a memorandum
reporting the results of the TSCM operation. This memorandum will be
forwarded back to the requesting SAC, through the AIGI for TFSD and the
SAC's AIGI.

160.12 [Radio Communication.]{.underline}

Technical Services maintains an installation and repair contract with
Motorola, Inc.

Approval is required from Technical Services, utilizing TIGTA's
Acquisition Office "Request for Procurement" form, in order to secure
radio installations, removals, antennas or accessories.

The removal or installation of mobile, base, repeater, or station
equipment will be scheduled by the field office TSO, through use of the
TIGTA Acquisition Office Request for Procurement form.

TIGTA is assigned propriety radio frequencies which are administered by
the Radio Communications Specialist at Technical Services. The Radio
Communications Specialist must authorize all changes to channel plans,
inter-agency frequency agreements, and encryption schemes.

Subject to vehicle design, care should be taken to mount mobile radio
units and related controls from public view.

Disguised mobile radio antennas are to be mounted on enforcement
vehicles in such a manner as to yield optimum performance of the radio
while minimizing the antenna profile. A solid "ground plane" is
essential for efficient output of radio signals.

Be aware that equipment is readily available to the general public,
which is capable of monitoring two-way radio transmissions, cellular
telephone calls, and detecting surveillance transmitters. Due to the
availability and low cost of this equipment, never assume that radio
transmissions are secure. **S/A\'s must not communicate investigative
information unless operating in a secure, encrypted mode.**

TIGTA employs "plain English" speech for communicating over its two-way
radio system. Use of "10-codes," while convenient in dispatch
operations, has the limitation of being interpreted differently from one
agency to another.

160.12.1 []{#MotorolaEquipmentRepair .anchor}[Motorola Equipment
Repair.]{.underline} Prior to having any Motorola equipment repaired or
serviced, TSO's must prepare a TIGTA Acquisition Office Request for
Procurement form and submit to TFSD-Technical Services for approval.
Once approved, the TSO will receive a control number to process the
radio repair or service.

Upon issuance of the control number, contact the local Motorola shop to
schedule the required repair. If the servicing shop has to perform any
\"above contract\" work, instruct the shop to contact the TIGTA
Acquisition Office, Motorola Contract Administrator, for authorization.

When such repair or service has been properly completed, the TSO will
initial the receipt and mail to:

> TIGTA -- Office of Management Services
>
> Acquisition Office
>
> Room 700A
>
> 1125 15^th^ Street, NW
>
> Washington, D.C. 20005

To insure prompt payment, remind the service shops that all charges for
service, whether \"on contract\" or \"above contract\", must be billed
on the Maintenance and Service contract to Motorola, Attention: M& I,
7230 Parkway Drive, Hanover, MD 20176.

160.12.2 [Base Stations and Repeaters.]{.underline} TFSD-Technical
Services must approve the installation and/or relocation of a radio base
station or repeater. Do not make site lease arrangements or
cancellations without such approval. This applies to permanent
installations as well as those intended for indefinite periods of use.
It does not apply to equipment intended for emergency communications for
short periods, such as observation posts, etc. Contact the Radio
Communications Specialist, TFSD-Technical Services, for assistance.

Include the following information in the request for approval:

-   Exact address of radio equipment

-   Type of site, i.e. tower, building

-   Geographical coordinates, e.g. latitude and longitude

-   Elevation above sea level

-   Antenna elevation above ground level

-   Names of other equipment users at the same site, and frequencies, if
    possible

-   Name of property owner

-   Site rental cost

-   Availability of power and telephone lines

-   Availability of installation and servicing

-   Housing or protection of equipment

-   Number of mobile radio stations at post of duty

-   Number of portable radios

-   Installing radio shop

160.13 [Surveillance Platforms and Undercover Vehicles.]{.underline}

TFSD-Technical Services manages a fleet of surveillance and undercover
vehicles consistent with its mission of supporting field investigations.
Surveillance platforms, i.e. vans, are generally equipped with a variety
of audio, video and communications equipment necessary to gather
evidence in remote or mobile situations. Undercover vehicles are
generally equipped with covert audio and video devices to gather
evidence in the presence of an undercover agent.

Ordinarily, a surveillance platform is assigned by TFSD-Technical
Services to each field division for deployment within that field
division by a qualified TSO. Under certain circumstances, a field
division may be assigned an additional surveillance platform based upon
investigative workload or geographic span. The ASAC-Technical Services,
works with SAC-Field Division to address suitable deployment of
surveillance platforms. Additionally, a surveillance platform is
maintained by each DTA for deployment in the field divisions served by
that DTA.

DTA\'s and TSO\'s assigned a surveillance platform and/or undercover
vehicles will:

-   Ensure that the vehicles are in operational condition at all times

-   Ensure that technical and communications equipment is properly
    maintained and in operational condition at all times

-   Arrange for secure storage of vehicles, ideally in a location
    removed from view of IRS employees and other potential subjects of
    investigation

Repairs and maintenance of surveillance platforms and undercover
vehicles are the responsibility of the division to which they are
assigned. Repairs and maintenance of equipment installed in the vehicles
are the responsibility of TFSD-Technical Services, and should be handled
in accordance with procedures outlined in text
[160.12.1](#MotorolaEquipmentRepair) of this Section.