> RFP No.: 442-05-006

ISSUANCE DATE: August 23, 2005

CLOSING DATE: September 06, 2005,

4:00 p.m. Phnom Penh Time

SUBJECT: Solicitation for Personal Services Contractor (PSC);

Deputy Controller/Supervisory Financial Analyst -- USAID/Cambodia

To All Interested Applicants:

The United States Government, represented by the U.S. Agency for
International Development (USAID), is seeking proposals (Standard Form
171\'s or Optional Form 612, which available at the USAID website,
http://www.usaid.gov/procurement_bus_opp/procurement/forms or internet
http://fillform.gsa.gov) from U.S and Third Country National (TCN)
Citizens interested in providing the PSC services described in the
attached.

Submissions shall be in accordance with the attached information and
delivered to the undersigned in Cambodia at the place and by the time
specified. Email submissions shall be sent to: <sprak@usaid.gov>.
Applications, which shall include salary history for the prior three
years and the names and contact points (telephone/fax numbers) for at
least two references with knowledge of the applicant\'s prior work
skills may be faxed, mailed, emailed, or hand-carried to the
undersigned. To ensure delivery by the due date it is recommended that
applications be sent in as email attachments or by fax if possible. If
an applicant does not have ready access to a Form 171, the same
information may be initially submitted in resume form so long as the
items stated earlier in this paragraph are covered. Late applications
may be considered in USAID sole discretion. The award of a contract
hereunder is subject to the availability of funds.

Any question regarding this solicitation may be directed to the
Executive Officer via facsimile at 855-23-991-943 or via internet at
[mahoirup-bacolod@usaid.gov](mailto:mahoirup.bacolod@usaid.gov). A copy
shall also be sent to <sprak@usaid.gov>.

Applicants should retain for their records a copy of all enclosures
which accompany their applications. The preferred method of submission
of all applications and required documents is via internet as email
attachments formatted in Microsoft Word or by courier/messenger sent or
delivered as follows:

By email to:
[mahoirup-bacolod@usaid.gov](mailto:mahoirup.bacolod@usaid.gov) and cc
<sprak@usaid.gov>.

By courier/messenger: Office of Procurement

USAID/Cambodia, Box P

APO AP 96546, USA

Or Office of Procurement

USAID/Cambodia

American Embassy

#18, Street 228, Phnom Penh, Cambodia

Applicants shall confirm with acquisition specialist Mealea S. Prak that
their email submissions were successfully received by the required due
date.

> Sincerely,

Maryanne Hoirup-Bacolod

Supervisory Executive Officer

USAID/Cambodia

ATTACHMENT 1, RFP No. 442-05-006

1\. SOLICITATION NUMBER:  442-05-006

2\. ISSUANCE DATE: August 23, 2005

3\. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: September 06, 2005,
4:00 pm Phnom

Penh time

4\. POSITION TITLE:**  **Deputy Controller/Supervisory Financial Analyst
(PSC)

5\. MARKET VALUE: GS -- 13

6\. ORGANIZATIONAL LOCATION OF POSITION:   Duty Station is Phnom Penh,
Cambodia

7\. DIRECT SUPERVISOR: Regional Controller, USAID/Cambodia

8\. SUPERVISORY CONTROLS: Minimal, Incumbent is expected to act
independently with little direction

9\. PERIOD OF PERFORMANCE: Two Years with possible extensions

10\. SECURITY ACCESS: Employment

11\. AREA OF CONSIDERATION: U.S. and Third Country National (TCN)
Citizens

**POSITION DESCRIPTION: Deputy Controller/Supervisory Financial Analyst
(PSC)**

I.  **[Basic Function of the Position:]{.underline}**

> The incumbent serves as the Deputy Controller/Supervisory Financial
> Analyst and principal assistant, and alter ego to the USAID/Cambodia
> Regional Controller in planning, designing, implementing, and
> overseeing the Mission's financial operations for the USAID/Cambodia
> Mission programs and Regional Development Mission for Asia (RDMA)
> programs in Thailand, Vietnam, Laos, Burma, and China. Under the
> overall supervision and guidance of the Regional Controller, the
> incumbent serves as principal assistant in financial analysis
> functions, maintenance of Mission Accounting Control Systems (MACS),
> installation and implementation of Phoenix financial management
> systems, payment processing, and reporting on a broad variety of
> accounting and financial systems, and assist in the performance of
> certification functions and effective application of USAID established
> policies and procedures in the review, approval and accounting of
> transactions/activities financed with operating expense, program, and
> disaster assistance funds; and in the development of FSN staff to
> carry out these functions.
>
> This position is open to either U.S. Personal Services Contractors
> (PSCs) or Third Country National (TCN) PSCs.

II. **[Period of Performance:]{.underline}** The Personal Services
    Contract will be for 24 months, with possible extensions. Extensions
    will be contingent on the need for continued services, satisfactory
    performance and availability of funds.

III. **[Specific Duties and Responsibilities:]{.underline}**

> Under the overall supervision and guidance of the Regional Controller,
> the incumbent is directly responsible for the supervision, evaluation,
> and training of the Office of Financial and Information Management
> Office (OFIM) accounting, payment, financial analysis, and information
> management staff, which includes thirteen professionals. In the
> absence of the Regional Controller, the incumbent serves as the Acting
> Regional Controller. In these capacities, the incumbent's
> responsibilities and duties shall include, but not be limited to, the
> following functions:

1.  **Management and Direction (30%)**

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A.  Serves as deputy principal manager for all financial management
    systems, practices, procedures and applicable problems and
    responsible for planning, directing, assigning work in coordination
    with controller, and administering a comprehensive accounting,
    reporting and budgeting system designed to provide senior Mission
    management with timely financial information for making operating
    decisions.

B.  Provides oversight and guidance to accounting, voucher examination,
    and financial analysis staff and supervises the voucher payment
    process, including developing procedures on all aspect of financial
    management operations.

C.  Assures that obligations, reservations, earmarks and commitment are
    approved from the standpoint of available funds through
    prevalidation techniques suitable to the needs of the program and
    provide necessary clearances on documents, as required. Participates
    in the planning, installation and maintenance of an adequate system
    of internal control for the processing, accounting and reporting of
    all USAID\'s obligation/liquidation actions.

D.  Coordinates the operation and maintenance of the Mission Accounting
    and Control System (MACS), Mission Accounting and Control Voucher
    Tracking System (MACSTRAX), Electronic Certification Systems (ECS),
    Intra-government Payment And Collection (IPAC), and FEDTAX (Federal
    Tax) system, and installation and implementation of the new
    financial management Phoenix system.

E.  Formulates and prepares the operating expense budgets for annual
    report submissions, and analyzes proposed forward funding and
    existing obligation pipelines. Also provides cost factors needed for
    budget formulation estimates. For current year budgets and allowed
    funds, assures effective management and funds controls are applied
    over operating expense and program funds.

F.  Oversees disbursement reconciliation of accounts with those of the
    U.S. disbursing officer, and conducts accurate and timely quarterly
    accruals and 1311 reviews, and make recommendations where
    applicable.

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2.  **Financial Analysis and Reviews (40%)**

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A.  Supervises and directs the formulation of financial analysis
    activities and reviews of proposed projects and programs, including
    selection of program methods of financing.

B.  Conducts accountability assessments of implementing partners, which
    include pre-award financial surveys of operations, reviews of
    management control systems, disbursement reviews, management
    capability assessments, payment verifications, and other financial
    evaluations.

C.  Provides advice and assists the Strategic Objective teams with the
    development of improved financial management systems and procedures
    at project implementation units, with views towards better control
    and monitoring over projects and programs.

D.  Oversees preparation and analysis of quarterly pipeline reports and
    recommends revisions to the reporting system to better explain SO
    team pipeline issues.

E.  Coordinates, conducts, and implements the Management Control Program
    to conduct the Mission\'s annual Federal Managers' Financial
    Integrity Act (FMFIA) assessment of risks, development of control
    techniques, and review of management controls and ensures compliance
    with reporting requirements.

F.  Develops, in full coordination with the Regional Controller,
    consultancy and training programs for contractor and grantee
    financial management personnel focused on improving project
    implementation through better management, compliance, internal
    control, and financial reporting.

G.  Reviews on-going project implementation activities to assess whether
    objectives are being met economically and effectively, with
    particular focus on personnel resources, supplies, equipment, and
    facilities financed by USAID.

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3.  **Professional Guidance and Training (20%)**

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A.  Provides on-the-job training to foreign service national employees
    in the Regional Controller\'s Office in all program and operating
    expense accounting, voucher examination/payment, and financial
    analysis functions.

B.  Recruits, trains, mentors and provides for the career development of
    competent FSN professionals in financial and information management.

C.  Develops appropriate customized training packages as requested by
    Mission management based on existing training modules and manuals
    already developed and used by the USAID/Cambodia Regional Office of
    Financial and Information Management.

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4.  **Audit Liaison (5%)**

    A.  Advises USAID management on the Audit Management Resolution
        Program (AMRP) at all client Missions and attends with activity
        managers all significant audit entrance and exit conferences.

    B.  Reviews and clears on audit-related Mission correspondence, and
        counsels the Missions on recipient contract audit requirements
        and results, and maintains the AMRP tracking system to ensure
        proper, timely closure of all open audit recommendations.

    C.  Reviews and coordinates financial assessment work performed by
        CPA accounting firms working on RCA or ACA audits (ADS 591) or
        the Defense Contracting Audit Agency (DCAA) under the existing
        Memorandum of Understanding.

5.  **Special Duties (5%)**

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A.  Participates in the analysis of the international cooperative
    administrative support services (ICASS) budget and serves as an
    alternate USAID member in the ICASS working group and assists the
    Regional Controller in coordination of all ICASS issues with mission
    management, including ICASS budget review.

B.  Evaluates the USAID/Cambodia Regional Controller\'s Office
    administrative and operating procedures, as requested. Based on such
    evaluations, makes recommendations as deemed appropriate that would
    improve the accounting and administrative systems and controls.
    Assists in the implementation of any recommendations resulting from
    such evaluation as approved by the Regional Controller.

C.  Prepares special financial reports as required by the Regional
    Controller or Mission managers.

D.  Perform other financial management related duties as may be required
    and assigned by the Regional Controller or his/her designee.

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IV. **[REQUIRED QUALIFICATIONS AND SELECTION CRITERIA\
    ]{.underline}**

> Candidates will be evaluated and ranked based on the following
> selection criteria:

1.  **Education (10 Points):** A bachelor's degree in accounting,
    finance or business administration or relevant financial management
    experience is required. Additional work experience may be considered
    in lieu thereof.

2.  **Experience (25 Points):** A minimum of 10 years of progressively
    responsible experience in accounting, auditing, or financial
    management, with at least 5 years of overseas international
    experience. Prior work experience with USAID and/or USAID
    contractors with direct responsibility for financial management is
    desired.

3.  **Language Proficiency (10 Points):** Demonstrated excellence in
    oral and written communication is essential. Must have the ability
    to present analysis and recommendations in clear written and oral
    formats.

4.  **Knowledge (25 Points):** Thorough knowledge and understanding of
    professional accounting principles, theories, practices and
    terminology as well as the principles and accepted procedures of
    U.S. governmental and business financial accounting, budgeting and
    reporting is required. A thorough knowledge of laws, regulations and
    procedures associated with USAID financial management is preferred.
    A thorough knowledge of the procedures governing the design,
    development, implementation and evaluation of USAID projects is
    desired.

5.  **Skills and Abilities (30 Points):** Must be able to manage staff
    and conceptualize, plan, and manage a multi-task, multi-level
    project implementation support service operation. Must have strong
    interpersonal skills enabling her/him to establish and maintain
    strong contacts with counterparts both inside and outside of USAID,
    and to work collaboratively with USAID customers. Must have
    excellent analytical ability to review and constructively critique
    data, findings, and recommendations regarding contractor/grantee
    performance often without benefit of first-hand observation. Must
    have genuine interest in developing the capabilities of FSN staff
    and demonstrated ability to perform FSN staff training needs
    assessments, design materials and delivery methodology, and manage
    implementation. Must be able to assimilate, distill, prioritize, and
    present varied and complex data in an easy to comprehend format.
    Must have high degree of professionalism, discretion, sound
    judgment, and cultural sensitivity in representing the USG to
    contractors/grantees, and the public. Must be computer literate in
    word processing, spreadsheets, graphics, etc.

RFP No. 442-05-006

[ATTACHMENT 2: PSC Contractor Benefits]{.underline} (As allowable under
applicable regulations)

AS A MATTER OF POLICY, AND AS APPROPRIATE, A PSC IS NORMALLY AUTHORIZED
THE FOLLOWING BENEFITS:

1.  BENEFITS

> Employee\'s FICA Contribution
>
> Contribution toward Health & Life Insurance
>
> Pay Comparability Adjustment
>
> Annual Salary Increase (if applicable)
>
> Eligibility for Worker\'s Compensation

##  Annual & Sick Leave {#annual-sick-leave .unnumbered}

Additional benefits are available for individuals hired from outside
Cambodia: post differential, cost of living allowance, international
airfare from place of residence, R&R, international shipment of personal
effects, furnished housing and educational allowances for dependent
children.

2.  CONTRACT INFORMATION BULLETINS (CIBs) PERTAINING TO PSCs:

01-10 Revision of Medical Clearance Process --

Personal Services Contracts (PSCs) with

U.S. Citizens.

05-08 PSC\'s Annual Health Insurance Costs

3.  2000 FICA & Medicare Tax Rates for Personal Services Contracts.

### Contractual Coverage for Medical Evacuation (MEDEVAC) Services

16. Class Justification for use of other Than Full & Open Competition
    for Personal Services Contracts with U.S. Citizens Contracted with
    Locally with CCNs and TCNs Subject to the Local Compensation Plan,
    and for Overseas Contracts of \$250,000 or Less.

> 96-23 Unauthorized Provision in Personal Services Contract
>
> 96‑19 U. S. Personal Services Contract (USPSC) -- Leave
>
> 04‑13 Determining a Market Value for PSCs

9.  Sunday Pay for U.S. Personal Services Contractors (PSCs)

> 93‑17 Financial Disclosure Requirements under a Personal Services
> Contract (PSC)

# LIST OF REQUIRED FORMS FOR PSCs

1\. Standard Form 171.

\*\*2. Contractor Physical Examination (AID Form 1420‑62).

\*\*3. Questionnaire for Sensitive Positions (for National Security)
(SF‑86) , or

\*\*4. Questionnaire for Non‑Sensitive Positions (SF‑85).

\*\*5. Finger Print Card (FD‑258).

NOTE: Form 5 is available from the requirements office.

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\* Standardized Regulations (Government Civilians Foreign Areas)

\*\* The forms listed 2 through 5 shall only be completed upon the
advice of the Contracting officer that an applicant is the successful
candidate for the job.