+-------------------------+--------------+---------+-------------------+
| 1\. DRD Title           | 2\. Date of  | 3\. DRL | RFP/Contract No.  |
|                         | current      | Line    | (*Procurement     |
| **Financial Management  |              |         | completes*)       |
| Report**                | version      | Item    |                   |
|                         |              | No.     | NAS 9 - 18181     |
|                         | OCTOBER 2001 |         |                   |
|                         |              | 08      |                   |
+-------------------------+--------------+---------+-------------------+
| 4.  Use (*Define need   |              |         | 5\. DRD category: |
|     for, Intended use   |              |         | (*check one*)     |
|     of, and/or          |              |         |                   |
|     anticipated results |              |         | € Technical       |
|     of data*)           |              |         |                   |
|                         |              |         | X Administrative  |
| **To provide a cost     |              |         |                   |
| data report on planned  |              |         | € SR & QA         |
| and actual costs, labor |              |         |                   |
| hours, and estimates    |              |         |                   |
| over the life of the    |              |         |                   |
| contract for financial  |              |         |                   |
| planning and control.** |              |         |                   |
+-------------------------+--------------+---------+-------------------+
| 6\. References          | 7\.          |         |                   |
| (*Optional*)            | Interr       |         |                   |
|                         | elationships |         |                   |
| **NPG 9501.2C**         | (*e.g., with |         |                   |
|                         | other DRDs*) |         |                   |
|                         | (*Optional*) |         |                   |
|                         |              |         |                   |
|                         | **09, 10,    |         |                   |
|                         | 13**         |         |                   |
+-------------------------+--------------+---------+-------------------+

8\. Preparation Information (*Include complete Instructions for document
preparation*)

GENERAL: This document describes the format and content of the NASA Form
533

family of reports required to provide management with the data necessary
for:

1.  Projecting both cost and hours to ensure that dollar and labor

> resources realistically support the schedule.

2.  Evaluating contractor cost performance.

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3.  Planning, monitoring and controlling resources.

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4.  Establishing the basis for NASA's accrued revenue and expenditure

> accounting system.

The formats described in this Data Requirements Description are intended
to satisfy the requirements of the Form 533M and the Form 533Q. The Form
533P (performance Measurement) is not addressed in this description but
will be satisfied by performance measurement documents.

NASA is required by law to maintain accrual accounting, which requires
cost to be reported in the period in which benefits are received,
without regard to time of payment.

The NF533 reports are the official cost documents used at NASA for cost
type, price redetermination, and fixed price incentive contracts. The
data contained in the reports must be auditable using Generally Accepted
Accounting Principles. Supplemental cost reports submitted in addition
to the NF533 must be reconcilable to the NF533.

The due dates reflect the date the NF533 reports are received by
personnel on the distribution list, not the date the reports are
generated or mailed by the contractor. It is critical that the NF533
reports are submitted in a timely manner to ensure adequate time for
NASA to analyze and record the cost into the NASA accounting system.

ORGANIZATION: The reports address costs and direct labor hours with
respect to work breakdown structure, cost structure, and time. Those
dimensions are discussed more fully below.

CONTRACT WORK BREAKDOWN STRUCTURE: The section of these reports
organized by contract work breakdown structure (CWBS) shall be
consistent with the CWBS approved by the Contracting Officer's Technical
Representative (COTR). The data in these reports shall be displayed at
the fourth digit level of the CWBS, except PTT/AST and Project
Management, which will be reported at the second level.

COST STRUCTURE: The elements of cost (data) to be included in the
reports should be consistent with the latest approved disclosure
statement. Any changes to the cost element detail necessitated by
changes in your cost structure or by growth element components will
require Contracting Officer direction. In those cases where
inter-organizational or inter-divisional work is required, the total
cost of such work should be displayed separately, and not included as a
component of material.

The Prime Contractor is responsible for obtaining 533's from cost-type
subcontractors and for providing cost-element-level cost accrual data
using the same format and WBS (as it relates to the subcontract) for
each of those subcontractors exceeding \$500,000 per year as indicated
in NPG9501.2C or most current revision. This requirement shall be
satisfied by including the 533's as a section in the TSC 533.

The required elements of cost include: direct labor hours and costs for
the Contractor, Subcontractor sell price and hours, other direct costs,
material including major sub dollars, interdivisional costs, and
indirect costs (labor overhead, material overhead, S&A, and cost of
money).

Variance explanations are not required in the 533M or 533Q, but will be
submitted with the Cost Performance Report (DRD 09).

ADDITIONAL GUIDANCE:

The value of unfilled orders outstanding must be included in the report
at the program level in the comments section.

Prime contract award/incentive fee will be reported at the contract
level.

Prior period adjustments shall be reflected in Columns 7a and 7c of the
533M and column 7a of the 533Q footnoted at the bottom.

For contracts which have multiple schedules, a summary NF533 is required
to provide a cumulative from inception cost for the contract, regardless
of schedule.

An initial NF533 Report is required in the NF533Q format to be used as a
baseline for the life of the contract. The initial report shall reflect
the original contract value detailed in terms of negotiated reporting
categories and shall be the original contract baseline plan.

Cumulative cost reported to NASA should be in full incurred cost. The
prompt payment discount amount taken should be reported as a separate
line item on the NF533 below the cumulative cost amounts for the
contract.

Short and long-term cost estimates, which include all data entered in
columns 8 and 9a on the NF533M and NF533Q reports, shall be based on the
most current and reliable information available.

Fee should be accrued as earned using a consistent and auditable method
to determine the amount. For example: an acceptable method would be to
use historical data to determine the amount to accrue each month. Fee
should be reported on the NF533 following the "Total Cost" line. Award
fee must be reported by the following categories: Base Fee, Fee Earned,
Interim Fee, Provisional Fee, Potential Additional Fee, and Total Fee.
If any of the above fee categories do not pertain, they should not be
included in the NF533.

Monthly NF33 Reporting is no longer required once the contract is
physically complete, provided the final cost report includes actual cost
only (no estimates or forecasts). The contractor must continue to submit
monthly NF533 reports as long as estimates for the following period are
included. If the final cost of a contract changes after the submission
of the "final" contractor cost report, the contractor must submit a new
cost report in the period/month the change is recognized.

The 533 documents shall be assembled with the following sections:

1.  A comments section consisting of pertinent remarks and clarification

not appropriate for the formats.

2.  A project section by WBS with all required elements of cost.

*Original signed in Mod 100 still in effect*

**[\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_]{.underline}**

**Reviewed by:**

**[\_\_\_]{.underline}** *Original signed in Mod 100 still in effect*

**Chief, Cost Accounting Branch**

**Financial Management Division**

**Concurred by:**

**\_\_** *Original signed in Mod 100 still in effect*

**Chief Financial Officer**