Activity 1: FSEOG File Review Worksheet

Randomly select FSEOG files for an award year to review. Select a sample
of at least 10 students who received FSEOG funds. Use the worksheet
below to determine if FSEOG student eligibility requirements were met
for each student.

+-----------------------------------------------------------------------+
| Name of Student:                                                      |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\                                           |
| _\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ |
|                                                                       |
| Student Number:                                                       |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_              |
|                                                                       |
| Award Year Reviewed: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_                   |
|                                                                       |
| FSEOG Award Amount: \$\_\_\_\_\_\_ EFC: \_\_\_\_\_ Pell Eligible      |
| Yes\_\_\_\_ No\_\_\_\_                                                |
|                                                                       |
| \_\_\_\_\_\_Graduate Student \_\_\_\_\_\_Undergraduate Student        |
|                                                                       |
| \_\_\_\_\_\_Independent Student \_\_\_\_\_\_Dependent Student         |
|                                                                       |
| This student falls into the grouping of students with the lowest EFCs |
| at the school.                                                        |
|                                                                       |
| This student has valid output document.                               |
|                                                                       |
| If applicable, the school offered a reasonable proportion of its      |
| FSEOG allocation to less-than-full-time or independent students       |
| [676.10(b)](http:/                                                    |
| /ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=de6432c527579ad53c |
| 92a8a50c140ecd&rgn=div8&view=text&node=34:3.1.3.1.39.0.40.6&idno=34). |
|                                                                       |
| If applicable, does the student meet one of the schools established   |
| categories of students, and ensures that the categorization does not  |
| exclude certain groups of students.                                   |
|                                                                       |
| This student is enrolled in an undergraduate course of study and does |
| not have a baccalaureate degree?                                      |
|                                                                       |
| [676.9](http:/                                                        |
| /ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=de6432c527579ad53c |
| 92a8a50c140ecd&rgn=div8&view=text&node=34:3.1.3.1.39.0.40.5&idno=34), |
| [676.2(b)](http:/                                                     |
| /ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=de6432c527579ad53c |
| 92a8a50c140ecd&rgn=div8&view=text&node=34:3.1.3.1.39.0.40.2&idno=34). |
|                                                                       |
| This student's award amount is at least \$100 but not greater than    |
| \$4,000 (\$4,400 maximum if student is participating in a study       |
| abroad program in                                                     |
| [676.20](http://                                                      |
| ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=de6432c527579ad53c9 |
| 2a8a50c140ecd&rgn=div8&view=text&node=34:3.1.3.1.39.0.40.12&idno=34). |
|                                                                       |
| Was total income for this student reported correctly in the Income    |
| Grid on the FISAP? Yes\_\_\_\_ No\_\_\_\_                             |
|                                                                       |
| Dates of FSEOG disbursements: \_\_\_\_\_\_\_\_\_\_,                   |
| \_\_\_\_\_\_\_\_\_\_, \_\_\_\_\_\_\_\_\_\_                            |
+-----------------------------------------------------------------------+

Activity 2: Administrative Cost Allowance

Getting started:

1.  Locate a copy of the school's latest FISAP to check the ACA figures.

2.  Use the activity to ensure that the Administrative Cost Allowance
    (ACA) calculations\
    were done correctly.

[Note:]{.underline} Schools may take the administrative cost allowance
out of the annual authorizations the school receives for the FSEOG and
FWS programs and from the available cash on hand in its Perkins Loan
funds. The school may draw the allowance from any combination of
campus-based programs, or it may take the total allowance from only one
program provided there are sufficient funds in that program. **A school
may not draw any part of its allowance from a campus-based program
unless the school has disbursed funds to students from that program
during the award year.**

Use the following calculation to determine the amount of ACA for all
campus-based programs. Remember, the school can take the entire amount
of ACA from one program or a combination of all campus-based programs:

  ----------- ----------------- ----------------- -------------------------
  Award Year  Total             If the amount in  If the amount is #2 is
              Expenditures to   #2 is \$2,750,000 greater than \$2,750,000,
              students in FWS,  or less, multiply the school is entitled to
              FSEOG, and        the amount by 5%  an additional four
              Federal Perkins   (amount of ACA    percent ACA of its
              Loans:            the school is     expenditures to students
                                entitled to)      that are greater than
                                                  \$2,750,000 but less than
                                                  \$5,500,000; plus an
                                                  additional three percent
                                                  of its expenditures to
                                                  students that are
                                                  \$5,500,000 or more:
                                                  (amount of ACA the school
                                                  is entitled to)

                                                  

                                                  
  ----------- ----------------- ----------------- -------------------------

Final Result:

+-----------------------------------------------------------------------+
| The institution took the ACA from which program(s):                   |
| \_\_\_\_\_\_\_\_\_\_\                                                 |
| _\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ |
|                                                                       |
| Amount of ACA reported on FISAP:                                      |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\                   |
| _\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ |
|                                                                       |
| Amount of ACA according to Institution's records:                     |
| \_\_\_\_\_\_\_\_\_\_\_\_\                                             |
| _\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ |
|                                                                       |
| Amount of ACA according to calculation above:                         |
| \_\_\_\_\_\_\_\_\_\_\_\_\_\_\                                         |
| _\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ |
|                                                                       |
| Was the ACA Calculated Corrected? Yes\_\_\_\_ No\_\_\_\_ Management   |
| Enhancement Needed\_\_\_\_                                            |
+-----------------------------------------------------------------------+

Activity 3: Federal & Non-Federal Share

The Federal share of the FSEOG awards made by an institution may not
exceed 75 percent of the amount of FSEOG awards made by that institution
([676.21](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=676&SECTION=21&TYPE=TEXT)).

  --------- ------------- ------------- -------------- -------------------
  Award     FSEOG Awarded Federal Share Non-Federal    \% of FSEOG Awards
  Year                                  Share          Made by the School

                                                       

                                                       
  --------- ------------- ------------- -------------- -------------------

-   The non-Federal share of FSEOG awards must be made from the
    school\'s own resources
    ([676.21(c)](http://frwebgate.access.gpo.gov/cgi-bin/get-cfr.cgi?TITLE=34&PART=676&SECTION=21&TYPE=TEXT))
    which include for this purpose---

> \(1\) Institutional grants and scholarships;
>
> \(2\) Tuition or fee waivers;
>
> \(3\) State scholarships; and
>
> \(4\) Foundation or other charitable organization funds.
>
> Indicate how your school meets the nonfederal Share requirement by
> completing the form below:

  ---------- --------------- ------------ -------------- --------------------
  Non        Institutional   Tuition or\  State          Foundation or\
  Federal    Grants and      Fee Waivers  Scholarships   Other Charitable\
  Share      Scholarships                                Organization Funds
  Amount                                                 

                                                         

                                                         
  ---------- --------------- ------------ -------------- --------------------

-   Can your school document that it uses one of the required methods to
    meet its nonfederal share?

    -   Individual FSEOG recipient basis

    -   Aggregate basis

    -   Fund-specific basis