**AGRICULTURAL RESEARCH SERVICE**

**\-- PACIFIC WEST AREA\--**

**Western Regional Research Center**

**Albany, California**

**[TABLE OF CONTENTS]{.underline}**

**Section** **Function** **[Page No]{.underline}.**

**C.1 General Information 1**

C.1.1 Program Areas 1

C.1.2 Performance Work Statement 3

C.1.3 Operating Conditions 3

C.1.4 Training 4

C.1.5 Interference with Government Business 4

C.1.6 Identification of Contractor Personnel 4

C.1.7 Strike Contingency 5

C.1.8 Conduct of Contractor Employees 5

C.1.9 Transition of Contract Performance 6

C.1.10 Safety 6

**C.2 Work Management 7**

C.2.1 Routine Work 7

C.2.1.2 Preventive Maintenance 8

C.2.1.3 Additional Work 9

C.2.2 Work Priorities 9

C.2.2.1 Priority 1 (Emergency) 9

C.2.2.2 Priority 2 (Urgent) 9

C.2.2.3 Priority 3 (Routine) 9

C.2.2.4 Alterations and Changes 10

C.2.3 Estimating Work 10

C.2.3.1 Preparation of Estimates 10

C.2.3.2 Labor Estimates 10

C.2.3.3 Total Labor Cost 10

C.2.3.4 Material and/or Subcontract Estimates 10

C.2.4 General Work Management Duties 10

C.2.5 Quality Control Program 11

**C.3 Administrative Services 12**

C.3.1 Stockroom and Receiving Operations 12

C.3.1.1 Stockroom Tasks 12

C.3.1.2 Receiving Tasks 13

C.3.1.3 Stockroom Reporting 13

C.3.2 Receptionist 14

C.3.3 Mail Service 14

C.3.4 Vehicle Dispatching 15

C.3.5 Messenger Services 15

C.3.6 Flag Duties 16

C.3.7 Lost and Found Property 16

C.3.8 Key and Key Card Control 16

C.3.9 Certification and Licenses 16

C.3.10 Registration 17

**C.4 Environmental Health and Safety Program (EH&S) 17**

C.4.1 Asbestos 17

C.4.2 Accident Program 18

C.4.3 Environmental, Health, and Safety Tasks 18

C.4.4 Safety Training Activities 19

C.4.5 Management of Chemical Storage Activities 20

C.4.6 Management of Hazardous Waste (HW) Disposal Programs 20

**C.5 Facilities Services 21**

C.5.1 Maintenance and Repair Services 21

C.5.2 Housekeeping 22

C.5.2.1 Housekeeping Tasks 23

C.5.3 Painting 24

C.5.3.1 Painting Tasks 25

C.5.4 Grounds Maintenance 25

C.5.4.1 Grounds Maintenance Tasks 26

C.5.5 Fire Protection 27

**C.6 Utilities
Services.................................................................
........ 27**

C.6.1
General.............................................................................
27

> C.6.1.1 Electrical
> Tasks....................................................................28
> C.6.1.2 Telecommunications Service and Maintenance 28
>
> C.6.2 Plumbing and Pipefitting 29

C.6.3 Heating, Ventilation, Air Conditioning (HVAC) & Refrigeration
Tasks 30

**C.7 Government-Furnished Items 32**

C.8 APPENDICES

APPENDIX 1: GLOSSARY

APPENDIX 2: MAPS AND AREA LAYOUT

EXISTING AND FUTURE LANDSCAPE PLANS

APPENDIX 3: HISTORICAL WORKLOAD DATA

APPENDIX 4: HISTORICAL SUBCONTRACTED WORK

APPENDIX 5: FACILITIES INVENTORY

APPENDIX 6: PM EQUIPMENT LISTING

APPENDIX 7: PM TASK DESCRIPTION MASTER LIST

APPENDIX 8: GOVERNMENT FURNISHED EQUIPMENT

APPENDIX 9: GOVERNMENT VEHICLE LISTING

APPENDIX 10: EQUIPMENT TEST/CERTIFICATION

APPENDIX 11: REQUIRED REPORTS

**C.1. General Information**

**C.1.1 Program Areas**

The Western Regional Research Center (WRRC), herein after referred to as
the Albany Research Location, is part of the Agricultural Research
Service (ARS) United States Department of Agriculture (USDA). The Albany
Research Location is comprised of six primary entities located at 800
Buchanan Street, Albany, California. These entities and their missions
are as follows:

**Western Regional Research Center (WRRC) -** The mission of the WRRC is
to solve researchable food and agricultural problems of national scope.
WRRC conducts mission­ oriented research directed toward maintaining and
improving the healthfulness and safety of the food supply, and enhancing
the competitiveness and utilization of agricultural commodities through
the development of new, improved plant crops, processes and products
which are commensurate with sustainable agriculture and maintain or
improve environmental quality. The research program of WRRC is
administered in eight research units; (a) Bioproduct Chemistry and
Engineering, (b) Crop Improvement Utilization, (c) Exotic and Invasive
Weeds, (d) Foodborne Contaminants Research, (e) Genomics and Gene
Discovery, (f) Plant Mycotoxins Research, (g) Processed Foods Research,
and (h) Produce Safety and Microbiology. The major WRRC research program
areas address:

Health and Safety Issues that range from the identification of food and
food constituents which promote health to the alteration and/or removal
of components that threaten the safety of the food supply.

> New or improved crops processes and products which maintain U.S.
> competitiveness in world and domestic markets and enhance the
> utilization of agricultural commodities as well as provide a renewable
> natural resource base for commercial and/or industrial products.

Environmental Issues which range from research which leads to the
development of new/modified crops, adaptive to the changing global
ecology, to new and safer methods of protecting crops from various
pests.

The goal of the WRRC's research is sustainable systems for food which
insure the production of safe and healthful foods and industrial
products while maintaining or improving the quality of the environment.
Major interdisciplinary approaches used in pursuing issues of food and
agriculture rely on expertise in molecular biology, biochemistry,
chemistry, and process chemistry and engineering. Biotechnological
approaches focus on controlling or modifying the biosynthesis of enzymes
or other constituents which enhance healthfulness and quality of the
food supply and the utilization of value-added products, derived from
agricultural sources. WRRC has 285 employees (of about 482 total at the
Albany Research Location); 90 of which are PH.D.-level research
scientists. The WRRC Center Director, also, serves as Location
Coordinator for the Albany Research Location, and as such supervises
various support personnel including the Location Administrative Officer,
who manages the WRRC administrative and personnel offices; the
Facilities Engineer, who serves as chief engineer for the Albany
Location; and Computer Information Services which includes a 3-4 person
group overseeing information technology (IT) for WRRC and elements of
the Albany Research Location.

# Western Regional Research Center, Location Support Services - This office has the responsibility for providing administrative services, including personnel, purchasing, and property support, to the WRRC Location.

**Plant Gene Expression Center (PGEC) -** The mission of the PGEC is to
provide the means to control plant gene expression to develop plant
germplasm with inherent increased productivity and quality
characteristics. The PGEC is a joint venture of the USDA Agricultural
Research Service, the University of California, Berkeley, and the
California Experiment Station. This unique laboratory employs both USDA
and University of California personnel. The PGEC is structured with a
core program of 7 investigations (only 6 are presently staffed), and a
consortium program which is the institution for technology transfer into
field agriculture. The core programs conduct research on central plant
biological problems under the general mandate of the identification,
isolation, manipulation, insertion and regulation of expression of genes
of agriculturally important traits in plants. The specific programs are
(a) the molecular mechanism by which the regulatory photoreceptor
phytochrome controls genes expression; (b) the application of transposon
technology to elucidate the developmental genetics of plant development;
(c) the regulatory control of gene expression during pollen development
and the determination of the functions of pollen-expressed proteins
during pollen development, germination and pollen-pistil interactions;
(d) the development of advanced plant biotechnology tools to manage the
molecular biology of heavy metal tolerance and the development of new
technology in DNA recombination technologies; and (e) a program on
hormonal regulation of plant gene expression with special emphasis on
the role of ethylene and auxin; and the use of isolated genes for the
investigation of the molecular basis of the host-plant resistance to
disease.

**The Pacific Southwest Research Station - Headquarters (PSW) -** This
office has responsibility for research programs in California, Hawaii,
and the Western Pacific. The Station Director, Assistant Directors, and
Research Support Services staff have responsibility for planning,
direction, evaluation and administrative services for the research
programs.

**The Pacific Southwest Research Station - Forest Sciences Laboratory
(PSW-AFSL) -** This laboratory has national and regional responsibility
for research in the area of natural resources. The Research Units
comprising the Albany Forest Services Laboratory are (a) Genetics of
Western Forest Trees, (b) Cumulative Watershed Effects and Inland
Fisheries, (c) Disease Pests of Forests, (d) Chemical Ecology of Forest
Insects, (e) Forest Insect Population Genetics and Biochemistry, and (f)
Structure and Function of Urban Forests.

**The Pacific West Area, Office of the Director -** This office has
responsibility for programs in California, Hawaii, Alaska, Washington,
Oregon, Idaho, Nevada, and Arizona. The Area Directors responsibilities
include operational planning, direction and evaluation of research
programs, and the overall research excellence of the Pacific West
program.

**The Pacific West Area, Area Administrative Office -** This office has
the responsibility to provide administrative services to the Pacific
West Area on an oversight basis.

**C.1.2 Performance Work Statement**

The performance work statement (PWS) specifies the services required to
provide the full range of operational and maintenance support to the
Albany Research Location. These services shall be provided to the entire
complex, including existing buildings, greenhouses, structures, and
appurtenances; renovated facilities and new construction. Facilities
operations and maintenance functions shall include, but are not limited
to, the areas of work management, preventive maintenance, building
maintenance, alteration and repair, installations, grounds maintenance,
utilities, including heating ventilation air conditioning and
refrigeration, electrical, plumbing; housekeeping, environmental, health
and safety; and administrative services. The Contractor shall provide
all labor, supervision, supplies, materials, and equipment (with the
exception of those identified by the Government) for facilities
operations and maintenance, administrative, security and safety support
services to the Albany Research Location, including materials such as
lubricants, coolants, refrigerants, chemicals and other necessary parts
and supplies in providing operations and maintenance support.

The Contractor shall perform all work described in this performance work
statement in accordance with all Federal, State, and local laws,
regulations, codes, technical manual specifications, manufacturer's
guidelines, USDA and ARS directives. The Contractor shall perform all
related services necessary to carry out the provisions of this contract,
including quality control, financial control, work order management,
management of records, files and libraries of documents including
Federal, State and local regulations, code laws, technical manuals, and
manufacturers' instructions and recommendations. The Contractor shall
prepare reports, compile historical data, perform administrative work,
and submit any necessary information, as specified or requested. Provide
facilities design review/assistance on site construction projects, as
requested, by the Facilities Engineer. Such functions are in direct
support of the research mission of the Albany Research Location.

The Government shall provide use of facilities (office and shop space),
general utilities and water services, and telephone services for use in
performing contract requirements.

**C.1.3 Operating Conditions**

Federal holidays are listed below for information. When any holiday
falls on a Saturday, the preceding Friday is observed. When any holiday
falls on a Sunday, the following Monday is observed. Observance of such
days by Government personnel shall not by itself be cause for an
additional period of performance, or entitlement of compensation except
as set forth within the contract.

+--------------------------------+-------------------------------------+
| NEW YEARS DAY                  | LABOR DAY                           |
+--------------------------------+-------------------------------------+
| M.L. KING JR. BIRTHDAY         | COLUMBUS DAY                        |
+--------------------------------+-------------------------------------+
| PRESIDENT'S DAY                | VETERAN'S DAY                       |
+--------------------------------+-------------------------------------+
| MEMORIAL DAY                   | THANKSGIVING DAY                    |
+--------------------------------+-------------------------------------+
| INDEPENDENCE DAY               | CHRISTMAS DAY                       |
+--------------------------------+-------------------------------------+
| Other days or partial days     |                                     |
| designated by Federal statute, |                                     |
| Executive Order, and           |                                     |
| Presidential                   |                                     |
|                                |                                     |
| Proclamation.                  |                                     |
+--------------------------------+-------------------------------------+

The Government reserves the right to close the facilities due to safety,
health, security, or medical emergencies as necessary. Contractor
personnel may be required to remain on duty to maintain the facility in
the event of such adverse safety conditions or emergencies. Services are
required 24 hours per day, 365 (or 366) days per year, on an
uninterrupted basis, including all National and religious holidays.
Utility operations and maintenance personnel must provide continuous
services.

NOTE: Unless otherwise noted, the regular Government workday at Albany
Research Location is from 8:00am to 4:30pm.

**C.1.4 Training**

The Contractor shall:

> \(A\) Be responsible for all required training of their employees,
> including OSHA Class III O&M Abatement Worker certification for minor
> asbestos removal under O&M glove-bag procedures (16-hr initial and
> 4-hr annual refresher), as appropriate.
>
> \(B\) Ensure that appropriate Contractor employees performing work
> under this contract have annual physical examinations including
> respirator fit exams and training on proper respirator usage.
>
> \(C\) Provide training in boiler operations, equipment operations,
> forklift operation, and asbestos removal, to obtain licenses or
> certifications required by Federal, state or local regulations.

**C.1.5 Interference with Government Business**

The work described in this PWS is to be performed in support of the
research conducted at the Location. The work shall be performed in such
a manner that there will be minimal interruption or interference with
the proper execution of Government business. Coordinate any interruption
of utility/facility service with the ACO or Quality Assurance Specialist
(QAS) at least 2 weeks prior to interruption. The ACO reserves the right
to schedule performance of Contractor work during the evenings and
weekends should interference/ disruption with research become too great
during weekday performance.

**C.1.6 Identification of Contractor Personnel**

Contractor personnel must be recognizable while on the facility. The
Contractor is responsible for providing a photo identification badge to
each employee working at the facility. These badges shall be prominently
displayed at all times and easily distinguishable from badges of
Government employees. Contractor's subcontract personnel must wear
identification badges while on site.

Prior to commencement of services under this contract the Contractor
shall furnish to the Contracting Officer, a list of employee names
proposed in the performance of on-site work.

During the course of the contract, the names and qualifications of any
new employees must be submitted to the Administrative Contracting
Officer prior to the start of work.

**C.1.7 Strike Contingency** The Contractor shall:

> \(A\) Implement a strike contingency plan for the continuation of
> services required by the contract in the event of a work stoppage,
> slowdown, or similar action by the Contractor's employees. This plan
> shall provide for the continuation of subcontracted services in the
> event a subcontractor is unable or unwilling to satisfactorily
> complete an assignment, or satisfactorily implement their strike
> contingency plan.
>
> \(B\) The strike contingency plan must be submitted with the proposal
> for Government review and approval. ACO approval is required on any
> changes in this plan prior to implementation.

**C.1.8 Conduct of Contractor Employees**

> The Contractor shall:

\(A\) Ensure that each employee and subcontractor adheres to standards
of competency, conduct, appearance, and integrity.

\(B\) Initiate disciplinary action as necessary with respect to its
employees and immediately report to ACO, in writing, any termination of
contract personnel and the reason for termination.

\(C\) Ensure that Contractor personnel comply with the Location's
traffic and safety rules and other regulations/instructions pertaining
to conduct of persons on Government facilities. The Contractor shall not
disturb papers in offices, on desks, open desks or cabinets, or use
telephones or office equipment that is not provided for their use.

(D) Place their employees on notice that infraction of any of the above
    rules, regulations, or prohibitions may be grounds for removal from
    Government property.

(E) Ensure its personnel adhere to conservation policies and turn off
    lights in unoccupied

> areas unless otherwise directed. Encourage its employees to look for
> new opportunities to conserve energy or materials and implement a
> mechanism for suggestions to be initiated.
>
> \(F\) Ensure all employees exercise care to wear appropriate
> protective clothing and equipment during the performance of this
> contract. Contractor personnel shall, in no event, enter restricted
> areas except with approval from the ACO or QAS.

**C.1.9 Transition of Contract Performance**

> The Contractor shall:
>
> \(A\) Assist the Government in the transition of contract performance
> within thirty (30) days of the start of contract performance. Such
> transition tasks shall include, but are not limited to, procedures and
> operations of the facility, repair and maintenance operations,
> inventory, records, government furnished property/equipment, and any
> other operations to become knowledgeable in, and familiar with,
> assigned areas of
>
> responsibility.

(B) Ensure during the transition period that: (1) They shall not
    interfere with the productivity of the incumbent Contractor; (2) All
    visits shall be coordinated in advance and arrangements made to be
    accompanied by a Government employee, and; (3) Activities are
    confined to those which can take place prior to the initial period
    of performance.

(C) Within 15 days after contract award, and during the contract
    closeout, the QAS shall jointly prepare an inventory to be used as
    the basis for turning over Government-furnished items. Thereafter,
    an annual joint inventory shall be conducted. The Contractor is
    responsible for inventory management.

(D) The Contractor is responsible for maintaining an equipment
    certification log, including test data and actual certification
    documentation; and an equipment warranty log with documentation of
    periodic PM as established by the manufacturer to preserve
    warranties. These logs shall be available during work hours for
    Government review. The equipment certification log, warranty log, QC
    inspection documentation, and government furnished equipment shall
    be transferred to the Government upon contract close-out or
    termination of the contract.

**C.1.10 Safety**

> The Contractor shall:

(A) Conduct all work in a safe manner in accordance with the
    Environmental Protection Agency (EPA), Occupational Safety and
    Health Administration (OSHA), Federal, State, county and USDA
    requirements, and in compliance with the Albany Research Center
    Safety Manuals. Citations of the Contractor for noncompliance with
    environmental standards shall be resolved amongst the Contractor and
    the issuing office of the EPA, or the state of California. Payment
    of fines or penalty charges associated with citations issued by
    Federal, State or local officials will be paid by the party against
    whom the fines or penalties are assessed. If the Government pays the
    fines or penalty and the citations are issued due to faulty
    operation, neglect, or

> maintenance practices of the Contractor, the Contractor will be held
> liable for the cost of the fine or penalty. If the Contractor pays the
> fines or penalty and the citations are issued without any fault by the
> Contractor, then upon the submission of proper invoices, the
> Government will reimburse the Contractor for the cost of such fines or
> penalties.

(B) Provide its personnel with a preventive medical program to ensure
    medical surveillance and consciousness by its employees of the work
    environment in and around the research laboratories.

(C) The Contractor shall prepare a comprehensive safety plan that
    outlines company

> safety policies and practices as well as on-the-job recommendations
> and expectations for employee wellness and injury prevention. The
> Contracting Officer may issue an order to stop all or part of the work
> if the Contractor fails or refuses to promptly correct or comply with
> safety requirements.

**C.2 Work Management**

**General.**

> The Contractor shall use the existing Government-owned DataStream MP2,
> 5.0 computerized maintenance management system to identify and track
> all work requests, schedule and perform preventive maintenance, track
> labor and material costs, ensure quality control, and schedule
> personnel. Work orders are required for additional tasks to set
> priorities; estimate and requisition material; regulate and coordinate
> work tasks; promote timely scheduling; and ensure availability of
> labor, materials, facilities and equipment. The DataStream MP2
> automated work management system includes inventory control and
> purchase order capabilities. The Government will be responsible for
> maintaining the system server and software upgrades, as well as having
> input on DataStream MP2 configuration. The computer hardware/software
> for use by the Contractor is identified in Appendix 8.
>
> The Contractor shall be responsible for updating work management data
> including all work performed on each work request and work order on a
> daily basis. The ACO and QAS will enter customer-generated work orders
> and have "read only" access to the management system for obtaining
> status on work orders and task data.

**C.2.1. Routine Work**

> The operations and maintenance of buildings, grounds, facility systems
> and support equipment/systems, corrective maintenance/repairs,
> preventive maintenance, installations, rental equipment and emergency
> work (may require after-hours response); and minor tasks (i.e., less
> than \$4,000) for installations, alterations, modifications and repair
> of buildings, structures, or equipment is considered routine work.
> This work may be initiated by task/work order and trouble calls.

**C.2.1.2. Preventive Maintenance**

The Contractor shall:

\(A\) Perform preventive maintenance (PM) of buildings and structures,
plant and equipment. Work consists of systematic and cyclic checks,
inspections, and repairs/corrections/maintenance of minor deficiencies
(less than \$4,000) as well as the recording and reporting of
deficiencies beyond the scope of PM. Historical data indicating average
quantities of PM are shown in Appendix 6.

> \(B\) Develop and maintain a PM Plan. The PM plan should include a
> listing(s) of items and components to be maintained; inspection and
> maintenance schedules and shutdown schedules. The schedules will
> remain constant except for equipment additions or deletions.

\(C\) Develop PM plan in accordance with the following order of
precedence: (1) manufacturers\' recommendations and standards; (2)
Federal, State and Local codes, industry standards; and (4) good
laboratory practices. The plan shall include a listing(s) of items and
components to be maintained; inspection and maintenance techniques;
personnel schedules for performance; system shutdown and coordination
requirements, as necessary; PM checkpoints, services, and frequencies;
and recording methodology.

> \(D\) Maintain PM and repair records on all building equipment and
> systems. The records shall include scheduled and accomplished dates,
> and be made available to the Government. Logs, records, checklists,
> and any other documentation maintained by the Contractor shall be
> available during normal work hours for ACO/QAS review.
>
> \(E\) Execute the PM program and maintain documentation accurately and
> up to date. Update the PM program as necessary to reflect changes in
> equipment inventory, with such updates being subject to ACO approval.
>
> \(F\) Determine and initiate a PM Program on all new equipment and
> systems; proposed revisions shall be provided to the ACO for approval
> within 15 days after the need is identified by the Contractor.
>
> \(G\) Submit a report of scheduled PM, completed PM, and outstanding
> PM to the QAS on a monthly basis.
>
> \(H\) The Contractor shall submit an equipment malfunction report to
> the Facilities Engineer and QAS within 4 hours after detection of
> equipment failure/malfunction. This report shall include a description
> of the equipment including serial number, the date of failure, an
> assessment of the failure, system(s) affected by the failure and
> action taken.

**C.2.1.3 Additional Work**

> Additional Work is defined as major fabrication, modification,
> alteration or repair of plant, facilities, buildings and structures
> that exceeds \$4,000. Routine work that exceeds \$4,000 will be
> treated as additional work. The Government may request the Contractor
> to provide detailed plans, engineering design, time schedules and cost
> estimates; and perform the work to accomplish both construction and
> non­construction support projects. Additional Work shall be submitted
> to the ACO for review prior to release to the Contractor for
> estimating; original quotes/invoices are required for materials and
> subcontracted work. The Additional Work shall be completed and
> inspected by the Contractor prior to inspection and
> acceptance/approval by the Government for payment. The Contractor
> shall not exceed the approved estimates for labor and material without
> prior approval from the Government. Service contract wage rates and/or
> Davis-Bacon wage rates apply to this work and contracted on a delivery
> order basis.
>
> All damage caused by storms, floods, wind, hail, earthquakes, etc.
> requiring more than \$4,000 in labor and materials will be handled by
> additional work order. Additional Work will be initiated by work
> orders approved by the ACO. The QAS or ACO will review Additional
> Work, and assign priorities. The Contractor shall schedule Additional
> Work for completion in accordance with assigned priority. Changes to
> additional work require ACO approval.

**C.2.2 Work Priorities**

**C.2.2.1 Priority 1 (Emergency)**

'Priority 1' maintenance and repair work requires immediate action,
including diverting personnel from other jobs. Usually work is necessary
for the protection of health or safety, biosafety and biosecurity,
protection of ongoing experiments and research programs, or prevention
of damage to property. Immediate corrective action shall be taken and
pursued on a continuous basis until permanent repairs are completed
unless otherwise directed by the ACO. The Contractor shall maintain or
provide essential services to critical equipment and facilities or
environmental conditions, or as otherwise required by the ACO.

**C.2.2.2 Priority 2 (Urgent)**

> 'Priority 2' work shall be accomplished by the first available
> craftsman. Personnel shall not be diverted from scheduled work. This
> work shall start within one workday and be completed within five
> working days, unless otherwise authorized by the ACO.

**C.2.2.3 Priority 3 (Routine)**

'Priority 3' work shall be accomplished in the most economical and
efficient manner, on a "first come-first serve" basis. Prompt response
to routine work is essential to smooth operation of research and support
elements. At a minimum, 50% of these requests shall be completed within
ten working days of receipt. The remainder shall be completed within
fifteen working days unless otherwise authorized by the ACO. Routine
work requests may be either oral or written. Routine Work does not
require prior ACO approval for scheduling or commencement of corrective
action.

**C.2.2.4 Alterations and Changes**

> Alterations and changes to additional work requests may be made by
> Government fund holders and approved by the ACO.

**C.2.3 Estimating Work**

**C.2.3.1 Preparation of Estimates**

> The Contractor shall prepare all estimates in a standardized format
> approved by the ACO. All estimates must be documented. The
> Contractor\'s estimates will be evaluated to determine if (1) the
> scope has been clearly and accurately identified; (2) additional work
> has been properly estimated and supported with appropriate
> documentation; (3) labor and equipment/material estimates are
> reasonable and properly documented; and (4) unit prices and proper
> wage determinations were used for estimating; and (5) estimated
> completion schedules provided.

**C.2.3.2 Labor Estimates**

> Labor estimates shall be expressed in man-hours by trade/craft.
> Estimated man-hours shall be supported from a documented source. All
> estimates for labor shall be clearly identified in the appropriate
> wage determination and work classifications verified by the
> Contractor.

**C.2.3.3 Total Labor Cost**

The total labor cost estimate will be determined by totaling the time
for each craft and multiplying the appropriate hour unit price from
Schedule B for the appropriate wage rate of Service Contract Act or
Davis-Bacon Act. This procedure shall be followed for each craft
required to perform the job including the sum of all crafts involved.

**C.2.3.4 Material and/or Subcontract Estimates**

> The estimated material cost shall be based on current pricing data or
> from vendor quotations. Vendor quotes shall be obtained from no less
> than three vendors for material and subcontract estimates exceeding
> \$2,500. Documentation of quotation and actual invoices shall be
> submitted as evidence with cost estimates.

**C.2.4 General Work Management Duties:**

The Contractor shall:

> \(A\) Maintain a point of contact to be present at the Albany Research
> Location for receipt of work orders during workdays from 8:00am --
> 5:00pm.
>
> \(B\) Review each work request for completeness, understanding, and
> clarity. Vague and incomplete work requests shall be returned to the
> QAS for description/additional information.
>
> All work orders will be issued by the QAS or ACO to the Contractor.
> They will be in sufficient detail, with descriptions of work and
> sketches or drawings as necessary, to allow the Contractor to develop
> an estimate of man-hours, materials, and comply with established
> priority. The estimate of time and materials for additional work will
> be approved by the ACO prior to scheduling and commencement of work.
>
> \(C\) Develop and submit weekly Work Order Report on all work in the
> backlog to the ACO, including a schedule of all routine and additional
> work by assigned priority, and work status. Schedules shall indicate
> work order number, task description, and location of work by building
> and room number or area. Separate reports will be provided for 'open'
> additional work, 'open' routine work, and a cumulative report of
> completed additional work. The ACO or designated Government Official
> will inspect the work schedule and revise to meet specific Location
> needs.
>
> \(D\) Ensure that work to be redone is not assigned and treated as
> "new work," but counted as part of the original work order; and
> deficiencies documented and additional time noted. The Contractor
> shall re-perform all intentional or negligent defective work.
>
> \(E\) Maintenance materials, tools/equipment and spare parts shall be
> procured, stored, and controlled in an effective and efficient manner.

**C.2.5 Quality Control Program**

The Contractor shall:

> \(A\) Establish and maintain a Quality Control Program to ensure the
> requirements of the contract are provided as specified and a record of
> performance can be inspected by the Government to ensure compliance.
>
> \(B\) Ensure the program includes: 1) a quality control inspection
> system covering all required contract services; 2) a method of
> identifying deficiencies in the quality of services performed and
> corrective actions to prevent recurring unsatisfactory or deficient
> performance.
>
> \(C\) Maintain a record of all Quality Control inspections, results
> and any corrective action. This file shall be the property of the
> Government and made available to the ACO or his/her representatives at
> all times. The file shall be turned over to the Government upon
> contract close-out or termination of the contract.

(D) Enter all QC inspection reports into the work management system.

(E) Upon receiving any complaints, including negative QA monitoring
    forms the contractor shall: (1) notify the ACO, (2) investigate the
    complaint, (3) take appropriate corrective action, (4) report
    resolution to the COR within 5 working days and document how the
    contractor's QCP will prevent a similar complaint in the future.

(F) Report the overall service level via customer satisfaction results
    as a part of the monthly report, including the metrics and AQL's in
    the QASP, Attachment 1.

    **C.3 ADMINISTRATIVE SERVICES**

    **GENERAL**

The Contractor shall be responsible for stockroom, shipping and
receiving, receptionist, mail-room operations, vehicle, and messenger
support at the Albany Research Location.

**C.3.1 Stockroom and Receiving Operations**

> The Contractor shall operate and maintain the Albany Research Location
> "self check-out" stockroom, which consists of approximately 650
> Government-owned stock materials/ supplies (both administrative and
> scientific).

**C.3.1.1 Stockroom Tasks**

The Contractor shall:

> \(A\) Manage and operate a computerized inventory system Government
> furnished (Datastream MP2 inventory software module) in providing an
> updated inventory and accounting of materials charged to the
> appropriate organizational element/account, including a monthly
> summarization of group usage/charges (there are approximately 47
> Location accounts). During the fourth quarter (July through
> September), group usage/charges will be reported to the ACO every two
> weeks.
>
> \(B\) Update and maintain proper stock levels in an orderly manner on
> shelves/bins. The Contractor shall request stockroom materials as
> needed, maintain updated stockroom catalogs; monitor and maintain
> cylinder and 'house' gases, dry ice, laundry (towel) exchange, and
> copier supplies for central copy rooms 0020 and 2029 in the Main
> Building; copier supplies will be delivered to the West Annex Building
> upon request. The Government will purchase/fund stockroom materials,
> including gases, dry ice, and copier supplies; the Contractor shall be
> responsible for providing laundry (towel) service as routine work
> under the contract.

\(C\) Provide customer service, including review of self check-out cards
for accuracy and completeness and providing "over-the-counter"
assistance, between the hours of 8:00 a.m. to 4:30 p.m.

# C.3.1.2 Receiving Tasks

> \(A\) Receive, unpack and verify all Procurement Office items;
> bar-code and enter all chemicals into the computerized chemical
> inventory and management (CHIM) system. Customer orders will be
> hand-delivered to requestors and shipments for maintenance and new
> projects will be transported to appropriate storage areas; responsible
> for document accountability. Hours of operation are 8:00am-4:30pm.
>
> \(B\) Check each shipment against appropriate purchase documents or
> requisitions for quantity, accuracy and condition; complete and sign
> the receiving report and send it to the appropriate procurement
> office; incomplete or damaged shipments will be so noted on the
> receiving report, and a copy of the receiving report or the packing
> list sent to the appropriate procurement office.

\(C\) Deliver routine items to requestors within one working day of
receipt. Overnight, express, and UPS parcels; and items marked
"perishable" or "refrigerate" shall be delivered to the requestor within
one hour of receipt and the recipient shall sign proper document
receipt.

\(D\) Attach government property labels on capitalized property (i.e.
acquisitions over \$5,000) and submit a copy of the purchase order,
property number and applicable information to the Procurement and
Property Office on a bi-monthly basis.

> \(E\) Package, crate and ship outgoing material and equipment; notify
> the Procurement and Property Office for the proper shipping
> documentation; maintain logs of outgoing materials including
> arrangements made with the appropriate carrier.

**C.3.1.3 Stockroom Reporting**

> The Contractor shall prepare reports for the Location Management
> Program Analyst consisting of the following:
>
> o Summary by laboratory of the amount of money spent on chemical and
> supplies with a month and year to date total. The Stockroom
> Usage/Chargeback Reports shall be as follows:
>
> October 1- December 31 Report due January 5th
>
> January 1- March 31 Report due April 5th
>
> April 1- June 30 Report due July 5th
>
> July 1- July 31 Report due every 2 weeks
>
> August 1- August 31 Report due every 2 weeks
>
> September 1 - September 30 Report due every 2 weeks

-   Semi-annual report of stockroom inventory to identify items that are
    inactive and slow moving according to Federal Property Management
    Regulations (FPMR) 101-27.4. This report is due to the ACO in
    February and August.

> C**.3.2 Receptionist**

The Contractor shall provide receptionist support, in directing
visitors, maintaining the visitor sign-in/out log and routing telephone
calls to appropriate personnel in the Main Building lobby continually
from 7:30 a.m. to 5:00 p.m., Monday through Friday, except Federal
Holidays.

\(A\) Ensure that unauthorized persons are not permitted into the
building and report unauthorized entry immediately to the Location
Administrative Officer (LAO).

(B) Take messages, receive packages, and make telephone calls when
    necessary; periodically make visual checks of the security monitors.

(C) Maintain a log assuring that all visitors register in and out.
    Ensure that visitor log entries are complete and legible prior to
    issuing (temporary) ID badge; visitors must show photo
    identification and reprint name if necessary. Visitors shall be
    detained in the lobby for government escort. Receptionist must be
    familiar with all areas of the buildings and surrounding grounds to
    ensure a quick response to emergency calls.

**C.3.3 Mail Service**

> The Contractor shall provide incoming and outgoing mail service,
> including express mail such as Airborne, Federal Express or United
> Parcel Service (UPS). These services shall be performed between the
> hours of 8:00 AM to 4:30 PM, Monday through Friday excluding Federal
> holidays. All mail shall be handled in accordance with applicable U.S.
> Postal Regulations.
>
> The Contractor shall:

(A) Monitor the meter (mail) machine to ensure adequate postage.

(B) Distribute incoming mail by placing items in appropriate addressee
    box for interoffice distribution.

(C) Pick up incoming mail from Berkeley Post Office by 10:00AM and place
    in appropriate addressee box for interoffice distribution; first
    class mail shall be distributed by noon each workday. The Contractor
    is allowed use of Government vehicles in performing this task.

(D) Mail delivered by the US Post Office shall be distributed within 2
    hours of receipt.

> \(E\) Express and UPS priority mail shall be delivered to addresses
> within one hour after receipt in the receiving room. Express mail will
> be processed for pickup by the individual carrier; current carrier
> picks up mail daily, Monday - Friday at 3:00 PM.
>
> \(F\) Outgoing mail shall be sorted into three categories -
> international, domestic and pouch mail, and processed for postal
> pick-up each workday.
>
> 1\. International mail shall be weighed, customs slip filled out and
> attached (if necessary), postage affixed by meter and placed in mail
> bag/box.
>
> 2\. Domestic mail shall be weighed (if necessary), metered postage
> affixed and placed in mail bag/box.
>
> 3\. Pouch mail should be consolidated and appropriately
> addressed/metered for mailing.
>
> \(G\) All outgoing mail is picked up from the mailroom by U.S. mail
> carrier daily at 3:00 PM. Outgoing mail received in the mailroom after
> 2:30 PM shall be taken to the Berkeley Post Office on the morning of
> the following workday when mail is picked up at 10:00 AM.

**C.3.4 Vehicle Dispatching**

The Contractor shall:

> \(A\) Schedule/reserve Government-owned vehicles, including
> maintaining a daily dispatch record with the name of the person the
> vehicle is assigned to, time out, destination, time in, and ending
> mileage. Ensure vehicle operation records, including mileage,
> maintenance and repairs are maintained on a daily basis through use of
> the ARS Form 715 (booklet). These booklets shall be submitted to the
> ACO upon completed.
>
> \(B\) Report (verbal or electronic) odometer readings of each vehicle
> to the General Services Administration on a monthly basis.

\(C\) Call GSA for instructions on where to have the vehicle taken for
repairs/maintenance (the Government is responsible for fuel and vehicle
repair costs). When service is due GSA will send the required
maintenance service forms on each vehicle. Survey exterior condition and
report any damage to ACO/QAS within 24 hours of inspection and file
report documentation to GSA.

**C.3.5 Messenger Services**

> The Contractor shall:

\(A\) Deliver and pick-up scientific and library material or supplies
between the Albany Research Location and the University of California at
Berkeley services three times per week at 10:00 AM. A round trip is
estimated at one hour daily.

\(B\) Provide messenger service for local stockroom materials upon
request, and washing and cleaning vehicles (interior and exterior),
refueling, and servicing vehicles, including monitoring fluids, tires,
etc. Trips shall not interfere with mail processing and distribution.
These services are needed an average of once per day. The Contractor is
allowed use of Government vehicles in performing Messenger Services.

**C.3.6 Flag Duties**

> The Contractor shall raise (by 8:00 AM) and lower (at 5:00 PM)
> Government-furnished flags according to regulations or as modified by
> the Administrative Contracting Officer. There is one flagpole at the
> Albany Location.

**C.3.7 Lost and Found Property**

The Contractor shall ensure that all articles of personal or monetary
value found on the premises by the Contractor's employees are tagged to
identify the date and the location at which they are found and turned
over to the Administrative Contracting Officer.

**C.3.8 Key and Key Card Control**

The Contractor shall:

\(A\) Establish and implement methods to ensure that all keys and
cardkeys issued by the Contractor and approved by the Government are
controlled and accounted for, and are not used by unauthorized
personnel.

\(B\) Manage, control, issue, and keep records for all keys and
cardkeys. No keys or

cardkeys shall be duplicated without ACO approval.

\(C\) Report the occurrence of a lost key or cardkey immediately to the
Administrative

> Contracting Officer; and prohibit the use of Government-issued keys by
> any persons other than the Contractor's designated employees.

\(D\) Replace the core/lock at no cost to the Government if the
Contractor loses a standard or electronic key; a lost master (standard
or electronic) key requires all locks and keys for that system to be
replaced by the Contractor with the total replacement cost borne by the
Contractor.

(E) Prohibit the opening of locked areas by Contractor employees to
    permit entrance of persons other than the Contractor or Government
    employees engaged in the performance of assigned work in those
    areas.

(F) The Government will provide an initial access cardkey; thereafter a
    \$10 replacement fee is required.

**C.3.9 Certifications and Licenses**

The Contractor shall:

\(A\) Ensure that Contractor personnel possess all the requisite
training and certifications in such areas as boiler operations, asbestos
removal, equipment operations (heavy equipment, forklift, etc.),
CPR/First Aid Training and submit proof to the Administrative
Contracting Officer (ACO) prior to commencement of services.

> \(B\) Ensure that all Contractor personnel operating
> equipment/vehicles in the performance of work under this contract are
> properly licensed for operation of each equipment/ vehicle type with
> which they will work.

(C) Update all licenses and certifications prior to their expiration in
    a manner that is not disruptive to accomplishing the work of the
    Albany Research Location.

\(D\) Certify all equipment in accordance with Federal, state and local
codes and submit certifications to the Administrative Contracting
Officer. These certifications include but are not limited to: elevators,
fire alarm system, fire extinguishers, SCBA units, emergency generators,
above-ground and underground storage tanks, backflow preventers,
boiler/pressure vessels, fume hoods, respirators and cranes. Refer to
Appendix 10 for equipment certification and frequency.

**C.3.10 Registration**

All Contractor employees shall register with the Administrative
Contracting Officer before starting work under the contract. The
Contractor shall maintain a daily sign­-in/sign-out register for
subcontractor employees and ensure visitor ID badges are provided.
Contractor shall also require on-site subcontractors to submit Form ARS
230 (Non-citizen Data Sheet) to ACO/QAS as necessary.

**C.4** **Environmental Health and Safety Program (EH&S)**

> The Contractor shall:

\(A\) The primary role of the EH&S Manager is to provide Government
safety support services to the Location. Develop, maintain, update and
administer an EH&S Plan which encompasses site policies and procedures
in accordance with applicable regulations and standards.

\(B\) Manage and administer the occupational health maintenance program,
safety and health education/training program, hazardous waste management
program, asbestos abatement program, industrial and chemical hygiene
programs, hazardous materials handling/storage program, community
right-­to-know program, safety and health orientation program, and hazard
communication program.

\(C\) The EH&S Manager may be required to provide safety support at ARS
field locations in Davis, California and Reno, Nevada.

**C.4.1 Asbestos**

> The Contractor shall:

\(A\) Comply with current regulations issued by OSHA, EPA, the National
Institute for Occupational Safety and Health, California Department of
Environmental Quality, and the USDA's General Technical Provisions for
Asbestos Hazard Abatement Work.

(B) Ensure that employees performing asbestos work under this contract
    have annual physical examinations and use respirators while
    performing such work.

**C.4.2 Accident Program**

> The Contractor shall:
>
> \(A\) Notify LAO immediately of accidents considered emergencies; and
> within four (4) hours of any accident considered a non-emergency; and
> provide a written report to the LAO and ACO within three (3) days of
> the incident.
>
> \(B\) Coordinate, if required, transportation to a medical facility.
>
> \(C\) Investigate all unsafe acts or hazardous conditions; file report
> within (1) day with the ACO; open and maintain a file on the
> condition; and submit weekly report until condition is resolved.

**C.4.3 Environmental, Health and Safety Tasks.** The Contractor shall:

> \(A\) Administer and monitor environmental, chemical hygiene, and
> occupational health programs in accordance with USDA, ARS, OSHA, EPA,
> the State of California, and local agencies.
>
> \(B\) Train, advise, assist, and coordinate activities of the First
> Aid, Spill Response Team, and Emergency Response Team; advise and
> assist the Location Coordinator, Research Leaders, Principal
> Investigators, Project Leaders, and other Location management and
> administrative staff in EH&S.
>
> \(C\) Monitor laboratory air quality, noise pollution, and fume hood
> performance tests.
>
> \(D\) Assist the Location Radiation Program Official (LRPO) and the
> biological and toxic substance activities; provide radiological
> technical assistance to users in the LRPO's absence and act as backup
> support.

(E) Advise, assist, coordinate, and chair activities of the Location
    Safety Committee.

(F) Investigate accidents and maintain Location accident files for
    unbiased 20 investigations or reported unsafe and hazardous
    conditions

> \(G\) Administer and monitor occupational/environmental safety and
> employee health program files; maintain records and provides follow-up
> for any medical monitoring or baseline medical and check-up programs.
>
> \(H\) Schedule medical examinations and consultations with outside
> medical facilities and physicians in accordance with ARS Manual 230,
> "Occupational Health Maintenance Program Procedures".
>
> \(I\) Prepare written report, graphs, or photographs; conduct random
> inspections and investigations; conduct annual inspection and prepare
> analyses and recommend solutions or corrective action to the Location
> Coordinator.

\(J\) Prepare Location wastewater permit application (current 5-yr
permit expires 2007).

> \(K\) Maintain the safety library; ensure all changes, additions, and
> deletions are promptly posted to the latest edition of the laboratory
> Safety Manual; assist in updating the MSDS laboratory safety cabinets.
>
> \(L\) Participate in Area Safety and Health Manager's teleconferences.

(M) Participate in the Environmental Management System (EMS) committee
    as required by Location management. Provide site recommendations in
    support of Executive Orders 13148, Greening the Government Through
    Leadership in Environmental Management; Executive Order 13101,
    Greening the Government Through Waste Minimization, Recycling and
    Federal Acquisition; and Executive Order 13123, Greening the
    Government Through Efficient Energy Management.

> **C.4.4 Safety Training Activities**

The Contractor shall

> \(A\) Maintain a safety-training program designed to achieve awareness
> of safety hazards and corresponding preventive procedures as required
> by legal regulations.
>
> \(B\) Review employee training requirements and provide appropriate
> courses and seminars.
>
> \(C\) Develop training on proper use for specialized equipment and
> analyses of new or modified work practices, methods, techniques,
> standards and equipment.

\(D\) Instruct employees on a variety of environmental, safety,
occupational, chemical, radiological, biological and physical safety,
various laboratory safety needs and ventilation requirements.

> \(E\) Ensure Contractor safety and health personnel are certified as
> instructors in first aid and CPR; conduct first aid, CPR training
> quarterly refresher courses (annually) for Center personnel; biannual
> refresher radiation safety training; bloodborne pathogens annually and
> respiratory protection training annually.

\(F\) Conduct safety orientations twice a year and no more than four
times a year, to include location of material safety data sheets (MSDA),
Right-to-Know compliance training, and Departmental guidelines for all
new employees.

\(G\) Prepare, update, and maintain safety-training records for all
employees; and provide safety-training materials to all new employees.

> \(H\) Take advantage of free safety presentations, films, tapes, and
> demonstrations available from vendors and companies and attend on-site
> training courses offered by the OSHA Training Institute.

\(I\) Conduct safety training for Location response teams (ERT, Spill
Response, First Aid).

> **C.4.5 Management of Chemical Storage Activities**
>
> **T**he Contractor shall:
>
> \(A\) Manage all chemical storerooms and storage facilities including
> the chemical storage building, hazardous waste storage
> building/marshaling facility, chemical stockroom, radioactive waste
> storage building, fluorescent tube storage/recycling area, corrosive
> chemical storage, above-ground/underground storage tanks monitoring
> and permits.
>
> \(B\) Coordinate identification, labeling, shelf placement, and
> disposal of chemicals, solvents, gases, and fuels with the Location
> safety committee
>
> \(C\) Maintain chemical inventory logs/lists.
>
> \(D\) Rotate or dispose of chemical inventories to prevent
> accumulations of out-of-date materials. Ensure that all stockroom,
> receiving, tradesmen and janitorial personnel are trained in the safe
> handling, storage, and movement of chemicals, solvents, gases, and
> fuels.
>
> \(E\) Inspect the chemical storage areas quarterly, and present
> results at the next Safety Committee meeting.
>
> **C.4.6 Management of Hazardous Waste (HW) Disposal Programs**

The Contractor shall:

> \(A\) Collect/handle and storage of all hazardous wastes; the HW
> disposal program and the operation of the HW storage site/marshaling
> facility. This effort will be coordinated with the hazardous waste
> coordinators. (The Government subcontracts HW disposal and the
> Contractor monitor's the waste pick­up/removal.)
>
> \(B\) Oversee the movement of HW to the designated holding facilities
> and collection of the HW inventory logs.
>
> \(C\) Maintain, review and submit hazardous waste logs to the ACO for
> Government disposal every two months; no HW shall be stored in the
> marshaling facility more than 90 calendar days.
>
> \(D\) Inspect the hazardous waste storage site and handling sites to
> ensure that HW containers/drums are properly sealed, secured and
> identified/labeled.
>
> \(E\) Maintain hazardous waste inventory logs.
>
> \(F\) Ensure that wastes are processed in such a manner that all
> possible waste substances are removed from the site, and that any
> spills are appropriately contained, cleaned and reported to the ACO
> and the Location Coordinator.

(G) Perform general maintenance and housekeeping of the marshaling
    facility. Ensure HW and chemicals are stored properly and that the
    site is neat, orderly, and free of debris. Maintain pertinent
    records, such as HW inventory logs and HW manifests; ensure
    inventories are accurate and up-to-date.

(H) Maintain the OSHA required PCB log associated with PCB-containing
    oil used in circuit breakers, switches, and transformers.

    **C.5. Facilities Services General**

The Contractor shall perform the following general services
(maintenance, installation, repair, etc): carpentry, masonry, painting,
and locksmith services. All debris associated with O&M construction,
modification, repair, or maintenance shall be removed from the facility
by the Contractor; excess metals shall be recycled. When materials are
in good shape and could be reused, they shall be stored for future
usage. All work must meet applicable building codes such as those of the
city, county, state, national and trade.

**C.5.1 Maintenance and Repair Services**

> The Contractor shall:

(A) Assemble, relocate, mount/install, cut, shape, erect, repair and
    maintain, wood, and non-wood items and structures, including but not
    limited to:

+-----------------------------------+-----------------------------------+
| -   Door and door frames          | -   Window pane/frame repair,     |
|                                   |     replace                       |
+-----------------------------------+-----------------------------------+
| -   Structural joints             | -   Hardware-locks, closers,      |
|                                   |     stops                         |
+-----------------------------------+-----------------------------------+
| -   Sheet Metal closures          | -   Staircases, awnings, shades   |
+-----------------------------------+-----------------------------------+
| -   Interior walls and trim       | -   Cabinets, bookcases           |
+-----------------------------------+-----------------------------------+
| -   Subflooring                   | -   Shelving                      |
+-----------------------------------+-----------------------------------+
| -   Welding, caulking             | -   Masonry structures            |
+-----------------------------------+-----------------------------------+
| -   Tiling (Ceiling & Floor)      | -   Roofing/gutters/flashings     |
+-----------------------------------+-----------------------------------+
| -   Carpeting                     | -   Trusses, beams, rafters       |
+-----------------------------------+-----------------------------------+
| -   Furniture/equipment           | -   Fire extinguishers            |
+-----------------------------------+-----------------------------------+
| -   Systems furniture             | -   Wall decorations, pictures,   |
|                                   |     etc.                          |
+-----------------------------------+-----------------------------------+

> \(B\) Maintain, modify, adjust and repair roofs that are built up,
> shingle, single-ply, rolled, metal, or membrane, including repairs,
> flashings, repair and clean gutters and down spouts, and maintain
> lightning protection systems.
>
> \(C\) Maintain and repair floors (finished and unfinished) and floor
> coverings/baseboards including linoleum, tile, carpet, concrete, and
> other masonry products in accordance with accepted trade and industry
> standards.
>
> \(D\) Maintain, repair, adjust, and install locks in accordance with
> the approved key control plan including locks in doors, closets,
> desks, and file cabinets; and rekey lock, repair or rebuild lock
> mechanisms; unstick and unfreeze locks; and install new locks.

(E) Keep the Albany Research Location free of pests, including
    cockroaches, ants, silverfish, fire ants, termites, rodents and
    gophers. Pest control/extermination excludes

> the Small Animal Facility (SAF) and interior Greenhouse space.
> Office/Laboratory pest control and exterior Greenhouse pest control
> (e.g., spraying at greenhouse foundation) must be coordinated with the
> Government. Inform occupants prior to chemical applications.

(F) Set-up/dismantle audio equipment/tables/chairs/platforms for outdoor
    events and move equipment, furniture, and supplies, anywhere within
    the Location.

    **C.5.2 Housekeeping**

    **General.**

> The Contractor shall furnish and maintain all equipment and supplies
> to perform housekeeping services for the Albany Research Location
> (except areas containing animal laboratories and biocontainment areas)
> which includes keeping the buildings free from trash, litter, dirt,
> lint, scuff marks, spots, and any foreign matter that might preclude
> an acceptable appearance/ condition. The Location shall be cleaned in
> a manner that is visibly appealing to employees and visitors. The
> Contractor shall exercise caution and safety when performing
> housekeeping tasks and use OSHA approved cleaning products.
> Environmentally-friendly products are preferred (i.e.,
> bio-degradable). An EPA-registered hospital disinfectant is preferred
> in floor cleaning of microbiology laboratories in the West Annex
> Building (labs 305 -- 310, 312, 313, 334 and 408). Floor cleaning in
> 408 is performed upon customer request which is approximately once per
> month. Wet areas from mopping shall be clearly posted with cautionary
> signs. Housekeeping tasks include but are not limited to:

+---------------------------------+------------------------------------+
| -   Trash                       | -   Carpet shampoo/cleaning        |
|     removal/disposal/recycling  |                                    |
+---------------------------------+------------------------------------+
| -   Sweeping and mopping        | -   Cleaning entrance mats         |
|     floors/stairs               |                                    |
+---------------------------------+------------------------------------+
| -   Dusting                     | -   Glass cleaning                 |
+---------------------------------+------------------------------------+
| -   Cleaning drinking fountains | -   Wet mopping                    |
+---------------------------------+------------------------------------+
| -   Spot cleaning               | -   Exterior ashtray/trash         |
|                                 |     receptacle disposal            |
+---------------------------------+------------------------------------+
| -   Cleaning light fixtures     | -   Setting-up conference rooms    |
|                                 |     and audiovisual equipment      |
| -   Drapery/blind cleaning      |                                    |
+---------------------------------+------------------------------------+
| -   Sidewalk, steps and         | -   Changing light bulbs           |
|     entryway                    |                                    |
|                                 | -   Cleaning elevator cabs         |
| > pressure washing              |                                    |
+---------------------------------+------------------------------------+
| -   On-site                     | -   Cleaning conference            |
|     furniture/equipment/office  |     rooms/furniture                |
|                                 |                                    |
| > Relocation                    | -   Floor refinishing (after-      |
|                                 |     hours)                         |
+---------------------------------+------------------------------------+
| -                               | -   Spill cleaning (non-hazardous  |
| Cleaning/disinfecting/deodorize |     spills)                        |
|     restrooms                   |                                    |
+---------------------------------+------------------------------------+
| -   Exterior/interior window    | -   Remove/dispose/relocate excess |
|     cleaning                    |     and                            |
|                                 |                                    |
| -   Vacuuming carpets           | > discarded/salvaged items         |
+---------------------------------+------------------------------------+

**C.5.2.1 Housekeeping Tasks**

> The Contractor shall perform facility-wide housekeeping services,
> except in the secured area of the small animal facility (SAF) and
> first floor computer room in the West Annex Building:
>
> \(A\) Notify the ACO of problems or items that require maintenance or
> repair.
>
> \(B\) Store and secure cleaning supplies and equipment in a safe,
> sanitary, and neat manner; cover containers securely.
>
> \(C\) Replace mops, cloths and sponges before offensive odors are
> noticeable.
>
> \(D\) Post a schedule of housekeeping tasks, including building/area
> day and time when task shall be accomplished during the workday (from
> 8:00 AM - 4:30 PM).

(E) Empty all trash and recyclable receptacles daily; including
    cigarette butt receptacles, bulk waste (drums, barrels, bags, broken
    glass) receptacles, and other trash containers; remove daily any
    boxes, cans, and papers placed near a trash receptacle and marked
    "TRASH or RECYCLABLES"; and replace any soiled or torn plastic trash
    receptacle liners.

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(E) Maintain/empty waste bins/trash containers/dumpsters and provide
    neat appearance of adjacent areas.

> \(G\) All floors throughout the Location without carpet shall be swept
> and mopped at least weekly except for restrooms and stairwells or
> cafeteria/lunchroom floors that must be cleaned/sanitized daily. Epoxy
> floors shall be scrubbed and cleaned at least monthly; buff corridor
> floors monthly. Refinish floors whenever necessary to maintain clean
> and attractive appearance. All finished floors shall be stripped and
> waxed at least annually; submit a schedule of stripping/waxing to ACO
> and QAS prior to services. Any furniture, wastebaskets, or equipment
> that Contractor employees move to perform cleaning, shall be placed
> back in their appropriate location.
>
> \(H\) Vacuum weekly all rugs, and carpeting to remove surface
> dirt/debris from edges and corners; maintain entry mats in a clean
> manner; care should be given to not damage furniture or baseboards.
> Annually steam clean or chemically dry clean all carpet; provide
> cleaning schedule prior to services.

\(I\) Respond immediately to assist in non-hazardous spill clean-up
(e.g., coffee, water, etc.).

> \(J\) Clean and disinfect daily all restrooms including includes
> commodes, urinals, fixtures, wash-basins, using an acceptable
> nonpungent, germicidal disinfectant solution; polish metal fixture
> units and plumbing/piping; all partitions, wash-basins, walls,
> mirrors, lights and other components of each restroom shall receive
> thorough cleaning. Stock restrooms with supplies such as toilet
> tissue, paper hand towels, seat covers, liquid hand soap, and sanitary
> napkins as needed.
>
> \(K\) Ensure that dust/dirt does not accumulate on horizontal and
> vertical surfaces such as radiators, heaters, door panels, railings,
> pipes, louvers, fire extinguishers, sills, phone booths, light
> fixtures, windows, grilles; dust and clean executive office suites
> weekly; do not disturb papers, books or other materials located on
> desks, tables, cabinets, or files; and do not damp-wipe desks. Also
> maintain areas such as entryways, doorways/landings, rooftop landings,
> steps, vestibules, and elevator cabs.
>
> \(L\) Ensure that conference rooms are maintained in a neat and
> orderly fashion. Tables, furniture, and surfaces shall be kept clean
> and organized; arrange furniture and audiovisual equipment for various
> meetings and training sessions.

\(M\) Set-up/arrange and clean up after each event, conference rooms in
the Main Building and West Annex Building, including tables, chairs, and
presentation equipment for seminars, meetings, training sessions and
miscellaneous gatherings, e.g. retirements, USDA Club functions.

\(N\) Clean all interior and exterior windows including mini and
Venetian blinds; develop a schedule to perform this service and submit
to the Administrative Contracting Officer on an annual basis prior to
scheduling. All sills and stone panels shall be cleaned of spots,
streaks or runs; window tracks shall be cleaned by vacuum cleaning or
scraping to assure that all windows function properly.

**C.5.3 Painting General.**

> The Contractor shall maintain and paint offices, laboratories, and
> facility buildings/structures such that finished surfaces are free of
> peeling, cracking, chipping, running, flaking or other defects. Common
> areas such as corridors, stairwells, doorways, elevator cabs, lobbies,
> copy rooms, restrooms, conference rooms, cafeterias/lunchrooms, and
> front steps shall be painted, decorated, and refinished at least once
> every 5 years; a Painting Plan shall be submitted to the ACO and QAS
> prior to service. Painting/refinishing of exterior (outdoors) building
> surfaces, except for curbs and pavement signage/crosswalks, and
> entryway steps shall be performed as additional work; all other
> painting/refinishing shall be routine work.

**C.5.3.1 Painting Tasks**

> The Contractor shall:
>
> \(A\) Move, cover or otherwise protect equipment, furniture, and like
> items within the work area prior to start of painting/refinishing
> tasks.
>
> \(B\) Remove highly sensitive and valuable laboratory equipment only
> upon approval by ACO.
>
> \(C\) Cover equipment and furniture that cannot be readily removed
> with drop cloths to prevent splatter damage.
>
> \(D\) Return items to their original arrangement or as instructed by
> occupant(s), upon completion of painting/refinishing tasks.
>
> \(E\) Prepare, paint and refinish laboratory cabinets as necessary.
> Construct and paint signs/sign supports as needed.
>
> \(F\) Observe safety and biosecurity precautions at all times when
> working in laboratory modules and restricted areas.
>
> \(G\) Paint/refinish such that surfaces are free from runs and misses,
> and remain smooth.
>
> \(H\) Maintain, at an acceptable level, all painted surfaces including
> curbs and pavement markings, exterior piping, panels, and concrete
> berm (at the hazardous waste storage building/lockers).

\(I\) Maintain and repaint road markings/stripes, crosswalks, curbs,
fire lanes, fire hydrants/standpipes so that they are readily visible
(not worn or peeling). Road markings, curbs, fire lanes, fire
hydrants/standpipes shall be painted every two years; wood deck,
benches, tables should be refinished/preserved annually.

**C.5.4 Grounds Maintenance**

The Contractor shall:

The Contractor shall maintain all grounds, road and parking surfaces,
sidewalks, storm drainage systems, fencing, and signs. The Contractor
shall furnish all grounds equipment, materials (including fertilizers,
herbicides, insecticides), fuels and supplies for exterior grounds. All
personnel engaged in mowing shall wear safety equipment (shoes, glasses,
hearing protection, gloves and employ OSHA safety practices). All work
accomplished under the provisions of this section shall be charged to
routine maintenance for Grounds Maintenance, unless otherwise stated in
this section. The Government intends to redevelop the east lawn area
through an outside contractor (design plans in Appendix 2) which will
significantly reduce the grounds maintenance; the projected completion
date is 2007.

**C.5.4.1 Grounds Maintenance Tasks**

> The Contractor shall:
>
> \(A\) Maintain grounds that are appealing to employees and visitors to
> the Location.
>
> \(B\) Mow all lawn areas in a uniform fashion of 1.5 to 3 inches in
> height while leaving no patches of uncut grass and preclude scalping;
> clean all sidewalks, steps, entryways and walkways of grass leaves and
> debris immediately after mowing.
>
> \(C\) Trim and edge during each mowing. Any vegetation or grass
> extending over the edges of walks, curbs, passageways, hedgerows or
> flower beds shall be neatly cut, using equipment especially designed
> for this purpose, and removed to leave a neat, uniform edge between
> the lawn area and adjacent curb, walk or roadway.
>
> \(D\) Thatch and replant as needed. Trim around buildings, trees,
> shrubs, parking signs, fire hydrants, and other obstructions.
>
> \(E\) Water lawns, shrubs and ground coverings on a schedule to
> maintain healthy vegetation dependent on California drought situation.
>
> \(F\) Repair and seed damaged or worn areas of the lawn.
>
> \(G\) Trim and prune trees and bushes to maintain desirable shape and
> growth characteristics as well as protecting the building and/or
> wires, walkways, and roadways.
>
> \(H\) Seasonally prune, condition soil, trim and fertilize trees,
> shrubs, and plants. Provide mulch in flowerbeds as needed. Replacement
> of annual flowers is additional work and shall be coordinated with the
> ACO.
>
> \(I\) Remove leaves/debris from the grounds, parking areas, rain
> gutters, drains; remove weeds from the grass and flower beds and apply
> herbicides/insecticides, fertilizer, soil conditioners; apply
> necessary treatment to avoid infestations of insects and/or disease.
> Storm drainage systems including grates shall be maintained to permit
> drainage.
>
> \(J\) Remove/dispose of all debris and litter from the grounds,
> sidewalks, walkways, entryways, landings, steps, exterior vestibules,
> parking areas; remove vegetation from walkways, courtyard, and parking
> areas.

\(K\) Apply herbicides, insecticides/pesticides, and fertilizers so not
to harm or interfere with research and the intake and contamination of
the air supply. ACO/QAS approval is required one week in advance of the
scheduled work. All chemicals shall be approved by the ACO before being
used.

\(L\) Maintain and inspect the security fence and gates (approx 4155
feet of fence; manual gates; cardkey auto-gates; cardkey operated,
electric industrial barrier gates).

\(M\) Quarterly clean the quarantine greenhouse "moat" which contains
small fish to control algae. Remove at least 80% of the settlement,
leaves and debris to maintain a suitable condition.

\(N\) Road and parking signage will be repaired/replaced as needed.

# 

# C.5.5 Fire Protection

(A) Establish a schedule for the inspection (including visual
    inspections) of fire extinguishers and fire hoses in accordance with
    the National Fire Protections Association. Maintain fire protection
    equipment, including fire extinguishers and fire hoses, for ready
    use; recharge fire extinguishers after each use and hydrostatically
    test every 5 years.

(B) The Contractor shall be responsible for the maintenance, repair and
    certification of all fire protection systems, including pull
    stations, fire alarm annunciator and control panels, magnetic
    door-hold system for smoke protection, hood/building sprinkler
    systems, fire standpipe systems, smoke and heat detectors, fire
    hoses and assemblies, CO2 and Halon systems, control panels, valves,
    safety devices, testing devices, activating devices, relief valves,
    nozzles, etc.

> \(C\) A list of Government personnel to contact when the fire alarm
> sounds after-hours, will be made available following contract award.

**C.6 Utilities Service**

**C.6.1 General.**

> The Contractor shall install, relocate, modify, repair, replace, test,
> and maintain all electrical systems, facilities, and distribution
> equipment adhering to the National Electric Code and sound electrical
> engineering standards. Services include but are not limited to
> electrical controls, motors, lines, systems, fixtures, outlets, panel
> boxes, switchboard, power circuits, transformer vaults, and other
> related equipment, located at the Albany Location. Repair and maintain
> research equipment and install utility services/connections for
> research equipment. The type of electrical equipment installed,
> modified, and maintained includes but is not limited to:

+-----------------------------------+-----------------------------------+
| -   High and low voltage          | -   Elevators                     |
|     distribution systems          |                                   |
|                                   | -   PA system                     |
+-----------------------------------+-----------------------------------+
| -   Lighting, systems; energy     | -   Automatic doors               |
|     efficient florescent          |                                   |
|     tubes/lamps                   | -   Automatic projector screens   |
+-----------------------------------+-----------------------------------+
| -   Full spectrum                 | -   Automatic gate barriers       |
|     incandescent/mercury/sodium   |                                   |
|     bulbs                         | -   Automatic window coverings    |
+-----------------------------------+-----------------------------------+
| -   Facility HID                  | -   Keyless (cardkey) access      |
|     lighting/security             |     system                        |
|     lights/lamps                  |                                   |
|                                   | -   Uninterruptible Power Systems |
|                                   |     (UPS)                         |
+-----------------------------------+-----------------------------------+
| -   Research equipment            | -   Exit /Emergency exit signs    |
|     (centrifuges, freezers,       |                                   |
|     refrigerators, coolers,       | -   CCTV system                   |
|     chillers, fume hoods,         |                                   |
|     biosafety cabinets/hoods,     | -   Intrusion detection system    |
|     laminar flow hoods, tissue    |                                   |
|     culture hoods, incubators,    | -   Telephone system, raceway and |
|     shakers, environmental        |     conduit                       |
|     chambers,                     |                                   |
|     sterilizers/autoclaves,       | -   Re-set/adjust facility        |
|     dishwashers, ovens, dryers,   |     clocks/timers                 |
|     x-ray equipment)              |                                   |
|                                   | -   Emergency power generators    |
| -   Switches, stations relays,    |                                   |
|     wiring and related parts      | -   Electrical systems            |
|                                   |                                   |
|                                   | -   Dispose/recycle spent         |
|                                   |     fluorescent tubes             |
|                                   |                                   |
|                                   | -   Install Government-furnished  |
|                                   |     greenhouse HID lamps          |
+-----------------------------------+-----------------------------------+

The Government shall furnish necessary materials in repairing laboratory
freezers, refrigerators, coolers, reach-in environmental chambers,
dishwashers, ovens, dryers, and laboratory pumps; labor is routine work.

The site's electrical service is picked up at the corner of Buchanan and
Filmore Street from an overhead wire, from the local utility company,
Pacific Gas and Electric (PG&E) Company. Power is supplied at 12 KV,
goes underground to the main electrical vault located in the
Administrative Wing basement, and is distributed to the following
transformers: (1) Greenhouse Complex, (2) North Wing, (3) South Wing,
(4) Administrative Wing and (5) Western Annex Building. Transformers are
3 phase, 208V and 408V.

**C.6.1.1 Electrical Tasks**

> The Contractor shall:
>
> \(A\) Maintain and repair the electrical distribution system and its
> component parts from the main electrical vault throughout the Albany
> Research Location. Basic components of the electrical distribution
> system consist of underground cable runs between buildings, power
> manholes, power and distribution transformers, emergency power
> generators, primary and secondary metering equipment,
> batteries/uninterruptible power system, control panels, circuit
> breakers, safety switches, relays, power poles, and relays.
>
> \(B\) Schedule power outages (date/time to be approved 2 weeks in
> advance by the ACO).

**C.6.1.2** **Telecommunications Service and Maintenance**

**General.**

The Contractor shall provide telecommunications support services
including installations, modifications, repair, replacement, and
maintenance of the T1 line, CSU/DSU interface; and the Mitel 2000 Lite
system with MS2007-F-NA-00, edition SX.N.6.4.1 software.

> The Contractor shall:
>
> \(A\) Perform system programming including backup of existing data
> files and adding new telephone stations, changing the location of
> existing telephone stations and deleting telephone stations as needed.
>
> \(B\) Efforts must be made to prevent interruptions to service. If
> interruptions should occur, the Contractor shall re-establish
> telecommunications service as soon as possible and immediately inform
> the ACO or QAS of occurrences of prolonged or serious interruptions in
> service.
>
> \(C\) Provide maintenance and repairs on an as-needed basis during
> work hours, to include trouble-shooting telephone malfunctions such as
> line noise, dead station lines, constant busy signals. Maintain a
> malfunction incident log that includes: (a) Date and time notified,
> (b) Date and time of telephone response, (c) Description of problem,
> (d) Explanation of repair, and (e) List of applicable replacement
> parts. Replacement parts shall be either new or refurbished parts in
> warranted, as-new condition.

**C.6.2 Plumbing and Pipefitting**

The Contractor shall:

> Maintain, install, modify, inspect, lubricate, troubleshoot, test,
> check, clean replace seals and valves, insulate piping, and apply
> protective sealant/paint to exposed piping and valves, including:

+--------------------------------+-------------------------------------+
| -   Water (domestic hot,       | -   Underground potable water       |
|     domestic cold, fire        |     distribution system             |
|     sprinklers, chilled water  |                                     |
|     systems, demineralized,    | -   Sanitary sewer and storm drain  |
|     distilled, ultra-pure,     |     systems                         |
|     deionized, reverse osmosis |                                     |
|     (RO) systems, and purified | -   Flow/backflow tests (including  |
|     water systems)             |     backflow prevention devices)    |
+--------------------------------+-------------------------------------+
| -   Water meters               | -   Compressed air systems          |
+--------------------------------+-------------------------------------+
| -   Special compressed         | -   Vacuum systems                  |
|     (cylinder) gases for       |                                     |
|     scientific equipment;      | -   Services for                    |
|     high-pressure nitrogen     |     equipment/instruments           |
|     system                     |                                     |
|                                | -   Grease traps                    |
+--------------------------------+-------------------------------------+
| -   Steam and condensate       | -   Venting and draining            |
|     systems                    |                                     |
+--------------------------------+-------------------------------------+
| -   Lavatories                 | -   Emergency shower/eyewash        |
|                                |     stations                        |
+--------------------------------+-------------------------------------+
| -   Faucets (hand and foot     | -   Water coolers                   |
|     controls) and fixtures     |                                     |
|                                | -   Irrigation systems              |
+--------------------------------+-------------------------------------+
| -   Natural gas systems        | -   Clear piping obstructions in    |
|                                |     accordance with equipment       |
|                                |     specifications and              |
|                                |     manufacturer's instructions,    |
|                                |     local, state and national       |
|                                |     plumbing codes.                 |
+--------------------------------+-------------------------------------+

**C.6.3 Heating, Ventilation Air Conditioning (HVAC) and Refrigeration
Tasks**

**General.**

The Contractor shall ensure that heating and cooling, ventilation,
refrigeration, hot water services, steam and chilled water services,
boiler plant and high purity water systems are provided in accordance
with all Federal, state and local codes and all applicable standards.
Operate and maintain systems which provide heating, cooling,
ventilation, refrigeration, steam or high-temperature water, chilled
water, boiler plant and high purity water systems.

**High pressure steam** (30-120 psi) will be provided year round,
including weekends and holidays, twenty-four (24) hours a day; steam
pressure shall be adjusted as required to satisfy Location demand.

> The Contractor shall:
>
> \(A\) Operate, maintain, repair, overhaul, replace, and secure
> equipment providing steam, hot and chilled water, compressed air,
> vacuum, and refrigeration.
>
> \(B\) Operate boiler plant and high purity water systems which
> includes performing daily operational and maintenance checks, steam,
> feedwater, water levels/quality, and equipment checks, and maintaining
> operating logs.
>
> \(C\) Maintain one boiler in an operational status and one boiler in a
> back-up status at all times. The Government reserves the right to
> request either of the two boilers to be placed in a down or active
> status at any time. High purity water shall be supplied on a
> continuous basis unless it is in a down status for scheduled
> preventive maintenance, or Administrative Contracting Officer approved
> unscheduled maintenance services.
>
> \(D\) Maintain chillers on automatic control, as required to satisfy
> Location space cooling demands. Chiller operation is typically between
> the hours of 8:00AM and 5:00PM daily; chillers are normally shutdown
> during the cooler/winter months.
>
> \(E\) Perform routine maintenance and repair of the boilers, auxiliary
> equipment and steam generating equipment, including replacing discs,
> packing valves, overhauling blow down valves, feed water regulator and
> feed water heater, packing expansion joints on steam lines, replacing
> gaskets.
>
> \(F\) Schedule and perform an annual overhaul of each boiler to
> include cleaning and repairing or replacing tubes and steam drums,
> gaskets, gauge glass, sight glass, valves, fan units, controls and
> heaters.

(F) Ensure that one of the two boilers is operational at all times while
    the other is

> undergoing maintenance or repair.
>
> \(H\) Perform daily water sampling for each boiler, water testing and
> water treatment for pH, causticity, phosphate, sulfite, and total
> dissolved solids; maintain daily logs. Ensure the boiler water and
> feedwater stay within their recommended quality limits.
>
> \(I\) Operate and maintain the water softener system manually, in the
> event that the automatic controls fail to perform as intended.
>
> \(J\) Collect water sample from each operating boiler once a month and
> submit these samples to a certified lab for testing and certification.
> Daily test sample results, together with the monthly test results,
> shall be submitted to the Administrative Contracting Officer,
> Facilities Engineer, and Quality Assurance Specialist on a monthly
> basis. Cooling tower test results shall be included in the latter
> report.

\(K\) Install, modify, maintain and repair hot water heating systems,
heating coils, circulating pumps steam heating systems, and forced air
heating systems, including space heating units (Univents), insulation of
ducts, tanks, pipes, fittings, components and equipment for the purpose
of heat conservation, condensation and sound absorption.

> \(L\) Notify the ACO when refueling is required to maintain the boiler
> plant operations or readiness of Location emergency power generators.
> Submit a monthly report on the volume of fuel on hand as of the end of
> the previous month, volume of fuel received during the reporting
> month, and the total volume of fuel on hand as of the reporting date.
> Maintain and monitor pressurized vessels and fuel-holding tanks,
> including underground and above-ground fuel distribution and storage
> systems.
>
> \(M\) Prepare water chemistry report for boilers and cooling towers on
> a monthly basis. Submit fuel and water meter readings and usage
> reports to the ACO, FE, and QAS on a monthly basis.
>
> \(N\) Operate, install, repair, replace, adjust, overhaul and maintain
> commercial and industrial refrigeration and air-conditioning systems,
> including motors, compressors, fans, pumps, control systems, and all
> related equipment for maximum operating efficiency. (See Appendix 6
> for a list of refrigeration and air-conditioning equipment).
>
> \(O\) Establish a daily monitoring and maintenance schedule for
> refrigeration equipment to inspect, lubricate, clean, maintain,
> recharge refrigerants (recording amounts of refrigerant added), and
> test controls of motors, fans, condensers, evaporators, and all
> related equipment. The Contractor shall be responsible for diagnosing
> malfunctions and making necessary repairs.
>
> \(P\) Install, modify, maintain and repair air conditioning, air
> handling, air and water filtration systems, and refrigeration systems,
> including maintenance, testing, and repair of all components, devices,
> equipment and associated systems, consisting of chillers, compressors,
> blowers, fans, valves, VFDs, dampers, condensers, cooling towers,
> chemical treatment systems, pumps, purge units, control systems,
> ductwork, water treatment systems, air handling units, piping, motors,
> evaporators, air filters, coils, circulating pumps and all other
> equipment necessary for the proper operation of the air conditioning,
> air handling, and refrigeration systems. All cooling towers shall be
> cleaned, along with chemical treatment testing, and a total
> bacteria-count test performed at that time.
>
> \(Q\) Provide new or factory-reconditioned parts and components for
> the repair of all equipment, equal to or exceeding the manufacturer's
> original equipment specifications or comply with applicable industry
> standards. Supply all lubricants, coolants, refrigerants, chemicals,
> and other consumables necessary for the proper operation of building
> systems.
>
> \(R\) Maintain laboratory equipment, including refrigerators,
> freezers, coolers, chillers, shakers, incubators, hoods, growth
> chambers, dehumidifiers, centrifuges, freeze dryers,
> autoclaves/sterilizers, ovens, dishwashers, cooling/heating baths, and
> small apparatuses containing heating/cooling elements.

(S) Perform annual preventive maintenance on fume hoods and notify the
    ACO of all fume hoods requiring repair or replacement.

(T) Perform facility/building patrols every 2 hours during weekends and
    holidays and in the after-hours on workdays for suspicious or
    unusual activity. Maintain a log and contact the Albany Police
    Department and LAO for emergencies. Submit daily patrol logs to QAS
    on a weekly basis.

> \(U\) Construction is in-progress to replace a temporary greenhouse
> with a new greenhouse facility similar to WRRC GH #1. This new 3000
> square foot facility will be phased-in by the summer of 2006 and
> include an emergency eyewash/shower station, evaporative cooling
> modules, an energy curtain, gas-fired unit heaters, a domestic hot
> water heater, motor-operated rack and pinions and ridge vent system
> with screens.
>
> \(V\) Perform leak rate calculations per EPA requirements for
> refrigeration systems containing greater than 50 pounds of
> refrigerant. Maintain documentation of leak rate calculations as
> required by EPA and corrective actions. Maintain documentation of
> technical training on refrigeration systems.

**C.7 GOVERNMENT-FURNISHED ITEMS**

C.7.1 The Government will provide with no additional cost to the
Contractor the

Government furnished items listed in Appendix 8-Government Furnished
Equipment; and Appendix 9-- Government Furnished Vehicles. A map
depicting the work areas offered to the Contractor as a physical
location to reside while performing required services as well as the
identification of work areas where current operations are performed are
identified in Appendix 2, Maps and Area Layouts. The Contractor shall
ensure neat, sanitary, and serviceable conditions of Government
furnished items (work areas, facilities, tools and equipment) while
performing the work prescribed in this PWS.

The Contractor shall operate Government-furnished equipment in a safe
and proficient manner. The use of equipment for other purposes separate
from this contract is prohibited. The Contractor shall promote
self-maintenance to the maximum extent possible without jeopardizing
personnel, and vehicle safety. The Contractor shall protect equipment
with frequent cleaning and use preventative maintenance and minor
repairs to minimize breakdowns, depreciation, and the need for costly
major repairs (the Contractor is responsible for equipment maintenance
and consumables such as lubricants, belts, fuses, tires, etc.). The
Contractor shall communicate with equipment manufacturers and authorized
maintenance elements to ensure that equipment is maintained properly and
that warranties are valid. The Contractor shall operate equipment in
accordance with appropriate industry practices and techniques.

> The Contractor shall provide qualified drivers/operators for the
> equipment that possesses a state operator's license, and permits. The
> Contractor shall ensure operators are skilled and knowledgeable of the
> equipment and its safety requirements. The Contractor shall ensure all
> vehicles are in compliance with required certifications and
> inspections.

Government --furnished equipment will not be replaced if it can be
repaired or rebuilt to return the equipment to the existing condition at
the time of acceptance by the Contractor. If the repair estimated is 50%
of the replacement cost, the Contractor shall contact the ACO or QAS for
replacement approval. All maintenance records and documentation
providing service history shall be provided to the QAS. The Contractor
shall identify all Government-furnished equipment not used or unusable
due to normal usage to the Government for disposal instructions. No
Government --furnished equipment shall be disposed of without Government
consent. All equipment deemed to be an inherent part of a facility in
the provision of services, such as air conditioning, will remain with
the facility upon completion or termination of the contract and title to
the equipment.

> Government-furnished equipment/property is provided on an "as-is"
> basis in its current condition and location where the Contractor will
> not be reimbursed for transporting, installing, modifying, repairing,
> consumables, or otherwise making the property ready for use.