+---------------------------+---------+---------+--------------------+
| **Overtime                | **U.S.  |         |                    |
| Authorization**           | Dep     |         |                    |
|                           | artment |         |                    |
|                           | of      |         |                    |
|                           | Ho      |         |                    |
|                           | using** |         |                    |
|                           |         |         |                    |
|                           | **and   |         |                    |
|                           | Urban   |         |                    |
|                           | Develo  |         |                    |
|                           | pment** |         |                    |
|                           |         |         |                    |
|                           | Office  |         |                    |
|                           | of      |         |                    |
|                           | Adminis |         |                    |
|                           | tration |         |                    |
+---------------------------+---------+---------+--------------------+
|                           |         |         |                    |
+---------------------------+---------+---------+--------------------+
| **Instructions**          |         |         |                    |
|                           |         |         |                    |
| 1.  Form HUD-1040 will be |         |         |                    |
|     used to request and   |         |         |                    |
|     obtain approval for   |         |         |                    |
|     all overtime, holiday |         |         |                    |
|     or compensatory       |         |         |                    |
|     hours. Nonexempt      |         |         |                    |
|     employees must be     |         |         |                    |
|     paid overtime -       |         |         |                    |
|     compensatory hours    |         |         |                    |
|     are not authorized.   |         |         |                    |
|                           |         |         |                    |
| 2.  Each request will be  |         |         |                    |
|     fully justified as to |         |         |                    |
|     the reason that the   |         |         |                    |
|     work could not be     |         |         |                    |
|     done during regular   |         |         |                    |
|     working hours.        |         |         |                    |
|                           |         |         |                    |
| 3.  Form HUD-1040 will be |         |         |                    |
|     completed and signed  |         |         |                    |
|     by the supervisor     |         |         |                    |
|     requesting the work   |         |         |                    |
|     to be performed.      |         |         |                    |
|                           |         |         |                    |
| 4.  Supervisors will      |         |         |                    |
|     retain a copy of Form |         |         |                    |
|     HUD-1040 as a means   |         |         |                    |
|     for controlling the   |         |         |                    |
|     overtime worked by    |         |         |                    |
|     nonexempt employees.  |         |         |                    |
|                           |         |         |                    |
| 5.  Form HUD-1040 will be |         |         |                    |
|     approved by the       |         |         |                    |
|     designated approving  |         |         |                    |
|     official in advance   |         |         |                    |
|     of the work being     |         |         |                    |
|     performed and         |         |         |                    |
|     returned to the       |         |         |                    |
|     employee's            |         |         |                    |
|     timekeeper.           |         |         |                    |
|                           |         |         |                    |
| 6.  Form HUD-200.2 will   |         |         |                    |
|     be approved, when     |         |         |                    |
|     required, after the   |         |         |                    |
|     fact to adjust        |         |         |                    |
|     overtime hours based  |         |         |                    |
|     on hours actually     |         |         |                    |
|     worked.               |         |         |                    |
|                           |         |         |                    |
| 7.  Timekeepers will use  |         |         |                    |
|     the Forms HUD-1040    |         |         |                    |
|     and HUD-200.2 to post |         |         |                    |
|     overtime on T & A     |         |         |                    |
|     Reports.              |         |         |                    |
+---------------------------+---------+---------+--------------------+
| 8.  Name of Employee:     |         | Name of |                    |
|                           |         | O       |                    |
| ----------                |         | ffice/D |                    |
|                           |         | ivision |                    |
|                           |         | to      |                    |
|                           |         | which   |                    |
|                           |         | E       |                    |
|                           |         | mployee |                    |
|                           |         | is      |                    |
|                           |         | As      |                    |
|                           |         | signed: |                    |
|                           |         |         |                    |
|                           |         | ---     |                    |
|                           |         | ------- |                    |
+---------------------------+---------+---------+--------------------+
| Overtime, Holiday or      |         | Date    |                    |
| Compensatory Hours:       |         | Work to |                    |
|                           |         | be      |                    |
| ----------                |         | Per     |                    |
|                           |         | formed: |                    |
|                           |         |         |                    |
|                           |         | ---     |                    |
|                           |         | ------- |                    |
+---------------------------+---------+---------+--------------------+
| Purpose of Overtime:      |         |         |                    |
|                           |         |         |                    |
| ----------                |         |         |                    |
+---------------------------+---------+---------+--------------------+
| Justification:            |         |         |                    |
|                           |         |         |                    |
| ----------                |         |         |                    |
+---------------------------+---------+---------+--------------------+
| Date:                     | Re      |         | Name of            |
|                           | quested |         | Office/Division:   |
| ----------                | by:     |         |                    |
|                           |         |         | ----------         |
|                           | ---     |         |                    |
|                           | ------- |         |                    |
+---------------------------+---------+---------+--------------------+
| Date:                     | A       |         |                    |
|                           | pproved |         |                    |
| ----------                | by:     |         |                    |
|                           |         |         |                    |
|                           | ---     |         |                    |
|                           | ------- |         |                    |
+---------------------------+---------+---------+--------------------+