STATEMENT OF WORK

Conference on "Alzheimer's Disease, Planning Research for the Future"

National Institute on Aging

Neuroscience and Neuropsychology of Aging Program

The Neuroscience and Neuropsychology of Aging (NNA) Program needs an
immediate price quote for logistical conference support for our upcoming
conference to be held in the Bethesda, Maryland area. Below is a
statement of work that outlines the general scope of this task order; we
will provide the specifics at a later date. Please provide us with the
price quote for the following services provided by your company:

The contractor shall provide necessary conference services and program
support for a meeting to be held in the Bethesda, Maryland area on
October 26^th^ and 27^th^ 2006. This task order includes all pre-meeting
discussions and conference set-up that would need to be done during the
time period of May 9, 2006 -- August 30, 2007. Independently, and not as
an agent of the Government; the Contractor shall furnish all necessary
services, including: payment to the traveler of per diem costs;
qualified personnel; material; equipment; and facilities not otherwise
provided by the Government as needed to perform the Statement of Work
below:

The contractor shall perform, but not necessarily be limited to the
following tasks:

A.  Task order and Monthly Progress Reports

```{=html}
<!-- -->
```
1.  Meet with NNA personnel to review the original task list and revise
    as necessary. Prepare and submit revised task list and cost to the
    Project Officer within five working days following initial meeting.

2.  Will provide NNA personnel with monthly progress reports including
    cost expenditures.

```{=html}
<!-- -->
```
B.  Meeting Support

> Technical support by the contractor will included the identification
> of materials; preparation of pre-conference materials; speaker and
> participants liaisons; travel arrangements; facility coordination;
> negotiating lowest cost for meeting space; payment of facility;
> arranging for meals and refreshments as appropriate and permissible
> and on-site support. Specifically the contractor shall:

1.  Provide assistance in selecting and arranging for suitable
    conference locations and facilities to accommodate 200 people. The
    afternoon of day two will have 35-40 participants.

2.  Set-up a direct billing with hotel for sleeping rooms, and provides
    a reservation service for hotel and/or motel accommodations for the
    attendees at the conference.

3.  Arrange for reimbursement of ground travel only from home or work to
    airport and return, from destination airport to hotel or meeting
    place a return, meals & incidental expenses, and hotel lodging for
    35 participants.

4.  Set-up a system for travel reservations and payments for airline
    expenses for 35 travelers.

5.  Review and process vendor invoices

6.  Set-up a system with the hotel to block 50-100 additional rooms for
    participants who will be paying their own expenses.

7.  Provide the hotel with a rooming list of participants and update
    with changes, cancellations, guarantees as the information is
    received. Make telephone or fax calls to participants, as needed, to
    collect this information if it is not returned within the
    established deadline.

8.  Confirm hotel dates and provide directions to the hotel and other
    relevant information (such as confirmation of hotel/dates with
    participants). Maintain contact with participants as needed, and
    serve as responder for inquiries from applicants about logistics of
    meeting.

9.  Provide Lunch and light refreshments on the first day for
    approximately 200 participants and on the second day for
    approximately 50 participants.

10. Provide meeting participants with a logistical package that will
    include information about the meeting location, hotel,
    transportation options (include Metro map & map of Bethesda), and
    list of restaurants.

11. Arrange coffee breaks.

12. Prepare and provide each participant with name badge, nameplate, and
    2-pocket folder to include a final agenda, participant list, pad and
    pen, and other materials designated by meeting organizers. Will
    purchase all supplies & materials needed.

13. Duplicate and distribute letters to participants and speakers
    outlining objectives of the overall project.

14. Duplicate, bind, and circulate background materials in advance of
    meeting.

15. Arrange for onsite support to include set-up, operations of AV
    equipment, interaction with staff, vendors, trouble shooting,
    information and close-out.

16. AV Equipment should include provisions of the following: LCD
    projector, laptop computer, boards or easels for display of posters,
    microphones (table and/or floor), laser pointer.

17. Provide accommodations for NNA Director who is hearing impaired.
    Will meet with her and her Office Manager directly to assess her
    specific needs.

```{=html}
<!-- -->
```
C.  Administrative Support

> The contractor will assist in the following general areas related to
> the administrative support:
>
> Production, stuffing, and mailing of letters and other materials;
>
> If necessary, will provide courier service between Gateway building &
> the contractor, and possibly to other select NIH buildings located in
> Bethesda and Rockville, Maryland.
>
> If necessary, reproduction of large volumes of printed materials
> (copying).

D.  Planned Meeting Summary

> Conference entitled: "Alzheimer's Disease, Planning Research for the
> Future". This will be a two-day meeting to be held in the Bethesda,
> Maryland area. The afternoon of day two will have 45-50 participants.
> The following is a breakdown of the meeting participants:
>
> Approximately 35 NIA sponsored travelers (20 speakers plus 15
> advisors)
>
> 50-100 self-paying travelers
>
> 60-65 Local travelers