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  Commandant\                                 2100 Second Street SW\
  United States Coast Guard                   Washington, DC 20593-0001\
                                              Staff Symbol: G-WPC-3\
                                              Phone: 202-267-0156

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COMDTNOTE 12451

mar 15 2001

COMMANDANT NOTICE 12451 CANCELLED: MAR 14 2002

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  Subj:   CH-3 TO COAST GUARD CIVILIAN AWARDS MANUAL, COMDTINST M12451.1b

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1.  [PURPOSE]{.underline}. This Notice transmits changes to the Coast
    Guard Civilian Awards Manual.

2.  [ACTION]{.underline}. Area and district commanders, commanders of
    maintenance and logistics commands, commanding officers of
    headquarters units, assistant commandants for directorates, Chief
    Counsel, and special staff offices at Headquarters shall ensure
    compliance with the provisions of this Notice.

3.  [SUMMARY OF CHANGES]{.underline}. Changes are made principally in
    Coast Guard Civilian Awards Manual, COMDTINST M12451.1B, Chapters 1,
    3, 4 and 6.

    a.  In Chapter 1, the reference to the Federal Personnel Manual is
        corrected; Sections E.2., and G. are revised; the reference to
        military eligibility for an honorary award is eliminated.

    b.  In Chapter 3, the Secretary's Partnering for Excellence Award
        and the Secretary's Team Award are added as Departmental
        Honorary Awards (section A.2.); the Dwight D. Eisenhower Award
        and the Program Emphasis Awards are eliminated as Departmental
        Honorary Awards; the Secretary's Achievement in Work Force
        Diversity is renamed the Secretary's Award for EEO/Affirmative
        Action; the Secretary's Award for Voluntary Service incorporates
        the Community Service Award, which is eliminated; the office
        symbol for the Office of Civilian Personnel is corrected; and
        the issuance of medals and lapel rosettes for Departmental
        Awards is eliminated, with recipients receiving crystal trophies
        and engraved plaques, respectively.

    c.  In Chapter 4, the issuance of medals and lapel rosettes for
        Coast Guard Awards is eliminated, with recipients receiving
        crystal trophies and engraved plaques, respectively; and,
        nomination procedures are clarified. A new award, Coast Guard
        Civilian Employee of the Year Award is established, with
        criteria and procedures to be established.

    d.  In Chapter 6, in section B, Special Act or Service Awards,
        SF-52s shall be completed for cash award recommendations of
        \$5,000 or less. In section C, the On-The-Spot cash award amount
        is increased from \$200 to \$250 maximum per award, and from
        \$400 to \$500 maximum in a year. Written justifications for
        On-The-Spot cash awards are to be made in the Remarks section of
        the SF-52. Also, the procedures for nominating employees for
        cash awards of up to \$10,000 and cash awards greater than
        \$10,000 are established.

    e.  In Chapter 7, in section D, Documentation for Time-Off Awards,
        SF-52s shall be used to document time-off recommendations.

4.  [PROCEDURES]{.underline}.

    a.  Remove and Insert the following pages:

        [Remove]{.underline} [Insert]{.underline}

        Table of Contents new Table of Contents

        Chapter 1 new Chapter 1

        Chapter 3 new Chapter 3

        Chapter 4 new Chapter 4\
        \
        Chapter 6 new Chapter 6

        Page 7-3 and 7-4 new Page 7-3

        Enclosures (1) and (2) new Enclosures (1) and (2)

    b.  Make pen and ink changes as follows:

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(1) On the front page of the Coast Guard Civilian Awards Manual,
    COMDTINST M12451.1B, dated 23 July 1992, change reference (a),
    Federal Personnel Manuel (FPM) Chapter 451, Incentive Award (NOTEL)
    to 5 USC 45.

(2) On page 6-2 of the Coast Guard Civilian Awards Manual, COMDTINST
    M12451.1B, dated 23 July 1992, in section 4, Documentation
    Requirements, change enclosures (2) and (3) to (1) and (2); in
    section 5, Determining the Amount of Cash Award, section a, Tangible
    Benefits, change enclosure (2) to enclosure (1); On page 6-3,in
    section b, Intangible Benefits, change enclosure (3) to enclosure
    (2).

(3) Change (G-PC) to (G-WPC) wherever it appears in the Manual.

(4) Change civilian personnel office, servicing civilian personnel
    office, and civilian personnel staff to Command Staff Advisor
    wherever it appears in the Manual.

5\. [FORMS AVAILABILITY:]{.underline} Recommendation for Secretarial
Award, DOT Form 3200.2 (Rev. 5-00), and SF-52, Request for Personnel
Action, are available in JetFiller on Standard Workstation III (SWIII)
and from your Command Staff Advisor (CSA). The Commander's Award for
Civilian Service, Form CG 5514, and the On-the-Spot Cash Award
certificates are available from your CSA.