NSF-6

SYSTEM NAME:

Doctorate Records File.

SECURITY CLASSIFICATION:

None

SYSTEM LOCATION:

National Academy of Science, 2101 Constitution Avenue NW., Washington.
DC 20418; National Science Foundation, 1800 G Street NW., Washington. DC
20550; Department of Education, 400 Maryland Avenue, SW., Washington. DC
20202; National Endowment for the Humanities, 1100 Pennsylvania Avenue
NW., Washington DC 20506; and National Institutes of Health, Buildings
and 12, 9000 Rockville Pike, Bethesda. MD 20892.

CATEGORIES OF INDIVIDUALS CONVERED BY THE SYSTEM:

The system includes individuals who have received earned doctorates from
U.S. Institutions since 1920. Limited information (name, field of degree
and institution) on persons receiving doctorates between 1920 and 1958
was compiled from public records. Information for persons receiving
degrees after 1958 has been supplied voluntarily by the person receiving
the degree. Some institutions supply name and field of degree for
persons not providing any information.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, Social Security Number, birth date, sex, citizenship, race,
education history, sources of financial support during graduate study,
postgraduation plans.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Section I (3)(a)(6), (4)(j)(1) (42 U.S.C. 1862); Section II (37) (42
U.S.C. 1885d); National Science Foundation Act of 1950 as amended.

PURPOSES:

The system is used:

1\. To provide a source of information on demographic and education
characteristics and employment plans of recipients of doctorates from
American universities, in compliance with Foundation responsibilities to
monitor scientific and technical resources.

2\. To provide indicators of the state of science and engineering in the
United States, as required by congressional mandate.

3\. To report biennially on the participation of men and women by race
and by ethnic group and by discipline, in scientific and technical
fields, as required by congressional mandate.

4\. To provide the sampling frame for the survey of doctorates in the
Scientific and Technical Personal Data System for the Foundation.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:

1\. Information is given to the institution awarding degree, but only
for its own doctorates.

2\. Disclosure may be made to the federal sponsors listed under "System
location" above, their contractors and collaborating researchers and
their staff for the purpose of analyzing data and preparing scientific
reports and articles in order to accomplish the research purpose for
which the records are collected. All users of the system are required to
comply with the requirements of the Privacy Act with respect to such
records.

3\. Records are disclosed to the National Institutes of Health for
review and evaluation of its programs.

POLICIES AND PRACTICES FOR STROING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Computer tapes and questionnaires are kept by the National Academy of
Sciences. Computer tapes are kept by the National Science Foundation,
Department of Education, National Endowment for the Humanities, and the
National Institutes of Health.

RETRIEVABILITY:

Alphabetically by last name of individual.

SAFEGUARDS:

Data are kept in secured areas with access limited to authorized
personnel. Questionnaires, in paper copy or in microfiche, are kept in
locked cabinets. Published findings are in formats which preclude
individual identification.

RETENTION AND DISPOSAL:

Computer tapes are kept indefinitely by the National Academy of Sciences
for use by the project in fulfilling its responsibilities described
above under "Purposes".

SYSTEM MANAGER(S) AND ADDRESS:

Division Director, Science Resources Studies, National Science
Foundation, 1800G St. NW., Washington. DC 20550.

NOTIFICATION PROCEDURE:

To determine if a record exists, write to the system manager and provide
the following information.

1\. System Name: Doctorate Records File

2\. Complete name at time degree was awarded

3\. Complete birth data and institution awarding degree (to distinguish
among duplicate name, if necessary).

RECORD ACCESS PROCEDURES:

See "Notification Procedure" above.

CONTESTING RECORD PROCEDURES:

See "Notification Procedure" above.

RECORD SOURCE CATEGORIES:

Information obtained voluntarily from individual.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

None.

Dated: March 16, 1987.

Herman G. Fleming

# NSF Reports Clearance Officer

\[FR Doc. 87-5939 Filed: 3-18-87: 8:45 am\]

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