NOTE: This is an old contract that will soon be phased out. Seattle\'s
next cleaning products contract will be used to purchase products
meeting the Green Seal standard for greener, effective cleaning products
(products do not have to be certified by Green Seal, but must meet its
Industrial and Institutional Cleaners Standard (GS-37)).

The decision to create the new contract based on the Green Seal standard
resulted from analyses conducted by the Center for a New American
Dream\'s cleaning products work group. The group included government
representatives from Massachusetts; Santa Monica, California; King
County, Washington; Minnesota; Seattle, Washington; Pacific

Northwest National Laboratory; and others.

Every participant in the work group agreed to create a new cleaning
products contract using the same environmental criteria. Establishing a
single standard to define greener cleaning products has long remained
one of the challenges preventing the cleaning products industry from
developing greener products. Massachusetts is the first member of the
work group to develop the agreed upon new cleaning products contract.
See
http://www.comm-pass.com/Comm-PASS/Scripts/xdoc_view.idc?doc_id=014080&key_xx
for the actual contract language.

For more information, see the Center for a New American Dream\'s Web
site at http://www.newdream.org or
http://www.newdream.org/procure/products/cleaners.html.

**Attachment 7**

**ENVIRONMENTAL CRITERIA FOR JANITORIAL PRODUCTS**

The City of Seattle recently adopted policies on Environmentally
Responsible Purchasing and Chemical Use which are intended to provide
sound environmental stewardship, protect human health, reduce operating
expenses associated with the use of highly regulated hazardous
materials, and reduce potential liability to the City. Therefore,
environmental criteria are being added to a wide variety of new City
contracts, including these environmental specifications for janitorial
service contracts.

1.  **Identification of Janitorial Products and Certification of
    Mandatory**

**Product Attributes**

> Prior to contract award, the apparent successful bidder must identify
> all janitorial products intended to be used in providing janitorial
> services to the City by product name, manufacturer name, and product
> type. (Examples of product type include glass cleaner, toilet bowl
> cleaner, tub/tile cleaner, air freshener, furniture polish, spot
> remover, floor finish, disinfectant, and graffiti remover.) In
> addition, the apparent successful bidder must submit documentation
> that provides proof that all ingredients, both active and inert, in
> each of the janitorial products identified for use in execution of a
> contract with the City, adhere to the criteria specified as mandatory
> product attributes below (section 2.) Required documentation includes
> a completed Manufacturer's *Product Certification Form* (Appendix A)
> and a *Material Safety Data Sheet* for each product intended to be
> used by the bidder in providing janitorial services to the City.
> Failure to provide/submit this information within 14 days may be
> grounds for bid rejection.

2.  **Mandatory Product Attributes**

The following product attributes are mandatory for environmentally
responsible cleaning products used by contractors in City of Seattle
facilities.[^1] Failure of a product to meet any of the criteria listed
below, or failure to submit acceptable verification that a product meets
these criteria, may lead to the automatic rejection of the bid. All
answers should pertain to the product in its diluted or ready-to-use
state. Shaded boxes contain references for the mandatory product
attributes listed below.

a)  **No Persistent, Bioaccumulative And Toxic Chemicals**

> The City of Seattle believes that these chemicals are no longer
> required in most cleaning products and wishes to protect human health
> and the environment by minimizing use of such chemicals.

-   No ingredient shall be on EPA's Superfund Amendments and
    Re-authorization Act (SARA) Title III, Section 313 list of toxic
    release inventory chemicals.

> (**NOTE**: biocides in disinfectants are exempt from this criterion.)
> **AND**

-   Additionally, no product shall contain alkylphenol ethoxylates
    (APE's) above trace amounts. The City recognizes that the breakdown
    products of APE's bioaccumulate in the environment. Further, there
    is potential danger to wildlife and humans when hormonal mimics like
    APE's are released into the environment.

> A list of the Toxic Release Inventory chemicals *(EPA's Superfund
> Amendments and Reauthorization Act (SARA) Title II, Section 313 list)*
> can be found at*:*
>
> <http://www.epa.gov/opptintr/tri/chemls2.pdf>
>
> See Appendix B for a non-exhaustive list of APE's.

b)  **No Carcinogens, Mutagens And Teratogens**

> In order to protect human health and the environment, no ingredient
> shall be classified as a known or probable carcinogen, mutagen, or
> teratogen on any of the following lists:

-   Latest edition of the Annual Report on Carcinogens, National
    Toxicology Program (NTP)

-   International Agency for Research on Cancer (IARC), Group 1, 2A or
    2B

-   Occupational Safety and Health Administration (OSHA) regulated
    carcinogens **AND**

> Additional restricted substances that are highly toxic and/or
> suspected carcinogens that shall not be present in a product beyond
> trace amounts are:

-   paradichlorobenzene, CAS 106-46-7

-   1, 4-dioxane, CAS 123-91-1

-   sodium hypochlorite, CAS 7681-52-9

-   nitrilotriacetic acid (NTA), CAS 139-13-9

-   sodium ethylenediamine tetraacetic acid (sodium EDTA), CAS 60-00-4

> Known or probable carcinogens, mutagens, or teratogens can be found on
> any of the following lists*:*

-   *National Toxicology Program (NTP), Latest edition, [Annual Report
    on Carcinogens]{.underline}*

> Known Human Carcinogens:
>
> <http://ntp-server.niehs.nih.gov/NewHomeRoc/Known_list.html>
>
> Reasonably Anticipated to be Human Carcinogens:
>
> <http://ntp-server.niehs.nih.gov/NewHomeRoc/RAHC_list.html>

-   *International Agency for Research on Cancer (IARC*), Group 1, 2A or
    2B

> <http://193.51.164.11/default.html> (Go to: Complete list of agents,
> mixtures
>
> and exposures evaluated and their classification)

-   *Occupational Safety and Health Administration (OSHA)*

> <http://www.osha-slc.gov/OshStd_toc/OSHA_Std_toc.html>

c)  **No Ozone-Depleting Compounds**

> In order to prevent ozone depletion, no products shall contain
> ozone-depleting compounds as identified by the Montreal Protocol.
>
> See *1997 Update of the Handbook for the International Treaties for
> the Protection of the Ozone Layer*
>
> <http://www.unep.org/ozone/handbook-update.htm>

**d) Low Volatile Organic Compounds (VOC's)**

> Because of the link between VOC's and air pollution, no product shall
> contain VOC's in concentrations that exceed 10% of the weight of the
> product.
>
> Examples of VOC's include: benzene, carbon tetrachloride,
> chlorobenzene, methyl ethyl ketone, and trichloroethylene.
>
> VOC content can also be tested using Test Method 24 or 24A, 40 CFR
> Part 60, Appendix A.
>
> **e)** **No Hazardous Waste Characteristics**
>
> No [product]{.underline}, rendered unusable due to circumstances such
> as expired shelf life or as cleanup from a spill, shall be designated
> as a hazardous waste as defined in WAC 173-303-070 or as characterized
> in WAC 173-303-090. Factors included in this designation include:

-   Inclusion on discarded chemical product list or dangerous waste
    source list

-   Ignitability: flashpoint less than 140 degrees F

-   Corrosivity: pH of less than 2.0 or greater than or equal to 12.5

-   Reactivity: eight properties that make a chemical likely to cause an
    explosive or sudden toxic danger

-   Toxicity: Fails the Toxic Characteristic Leaching Procedure

> See the Washington State Dangerous Waste Regulations:
>
> [*http://www.wa.gov/ecology/pubs/wac173303.pdf*](http://www.wa.gov/ecology/pubs/wac173303.pdf)
>
> **f) No Combination Cleaner-Disinfectants**
>
> The City believes that combination cleaner-disinfectant products are
> ineffective and result in over-use of highly toxic disinfectants.
> Therefore, no products shall be combination cleaner-disinfectant
> products.
>
> No combination cleaner-disinfectant products containing a biocide
> requiring EPA registration as a pesticide.

3.  **Emergency Response Plan**

> Prior to contract award, the apparent successful bidder must prepare
> an Emergency Response Plan addressing actions to be taken to prevent,
> and respond to emergencies such as accidental spills or employee
> exposure to janitorial products occurring on City property. Plan
> should address hazards posed by the specific products planned for use,
> work practices to prevent spills/exposures, personal protective
> equipment to be used on the job, procedures for administering first
> aid and securing medical assistance to injured workers, emergency
> phone numbers, and procedures for notifying the City when such
> incidents occur. Failure to provide/submit an acceptable emergency
> response plan within 14 days will be grounds for bid rejection.

Appendix A

**ENVIRONMENTAL CRITERIA FOR JANITORIAL PRODUCTS**

**\-\-- Manufacturer's Product Certification Form \-\--**

**INSTRUCTIONS**

-   This form is required only of the apparent successful bidder. It
    must be completed and submitted to the City within 14 days of
    notification by the City.

```{=html}
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```
-   One form should be completed for each product proposed to be used in
    cleaning City facilities.

```{=html}
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```
-   Bidder should complete top section and have product manufacturer
    complete the rest.

```{=html}
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```
-   Examples of product description include: glass cleaner, toilet bowl
    cleaner, tub/tile cleaner/air freshener, furniture polish,
    carpet/upholstery spot remover, floor was, disinfectant, graffiti
    remover, etc.

```{=html}
<!-- -->
```
-   Send copy of City criteria (Attachment 7 of the Invitation to Bid)
    to the manufacturer along with the Certification Form to provide
    definitions of criteria.

```{=html}
<!-- -->
```
-   All forms must be signed by an authorized representative of the
    manufacturer.

```{=html}
<!-- -->
```
-   Manufacturer should send completed forms back to the bidder, who
    should submit one complete package of certification forms for all
    products to the City.

```{=html}
<!-- -->
```
-   Attach a Material Safety Data Sheet (MSDS) to each completed form
    for submittal to the City.

**Manufacturer Product Certification Form**

The undersigning bidder certifies that the product described below is
proposed to be used as stated in performing janitorial services for the
City of Seattle, should a contract be awarded.

The undersigning manufacturer's representative certifies that the
product described below complies with the City of Seattle's mandatory
product attributes as described in Section 2, Attachment 7
(Environmental Criteria for Janitorial Products) of the request for
quotation.

**TO BE COMPLETED BY BIDDER:**

  ------------------------ ----------------------------------------------
  **Bidder Company Name**  

  **Bidder Representative  
  Name (printed)**         

  **Signature of Bidder    
  Representative/Date**    

  **Complete Product       
  Name**                   

  **Product Manufacturer** 

  **Product Description**  
  ------------------------ ----------------------------------------------

TO BE COMPLETED BY MANUFACTURER:

  --------------------------- ------------------------------- ------ ------
  Product complies with Item                                  YES    NO
  2(a), No Persistent,                                               
  Bioaccumulative and Toxic                                          
  Chemicals.                                                         

  Product complies with Item                                  YES    NO
  2(b), No Carcinogens,                                              
  Mutagens, and Teratogens.                                          

  Product complies with Item                                  YES    NO
  2(c), No Ozone-Depleting                                           
  Compounds.                                                         

  Product complies with Item                                  YES    NO
  2(d), Low Volatile Organic                                         
  Compounds.                                                         

  Product complies with Item                                  YES    NO
  2(e), No Hazardous Waste                                           
  Characteristics.                                                   

  Product complies with Item                                  YES    NO
  2(f), No Combination                                               
  Clean-Disinfectants.                                               

  **Name of Manufacturing                                            
  Company**                                                          

  **Printed Name and Title of                                        
  Manufacturer                                                       
  Representative**                                                   

  **Phone Number of                                                  
  Manufacturer                                                       
  Representative**                                                   

  **Signature of Manufacturer                                        
  Representative/Date**                                              
  --------------------------- ------------------------------- ------ ------

Draft

ENVIRONMENTAL CRITERIA FOR JANITORIAL PRODUCTS

\-\-- Partial List of Alkylphenol Ethoxylates[^2] \-\--

This list provides examples of alkylphenol ethoxylates (APE's), however
it should not be considered an exhaustive list of all APE's. The
manufacturer is responsible for ensuring that the ingredients in their
product do not include any APE's.

+------------------------+---------------------------------------------+
| # CAS Number           | **Chemical Name (s)**                       |
+------------------------+---------------------------------------------+
|                        |                                             |
+------------------------+---------------------------------------------+
| 104-35-08              | 4-Nonylphenoxy ethanol                      |
+------------------------+---------------------------------------------+
| 2315-61-9              | p-Octylphenol diethoxylate                  |
+------------------------+---------------------------------------------+
| 2315-62-0              | p-Octylphenol ethoxylate                    |
+------------------------+---------------------------------------------+
| 2315-63-1              | p-Octylphenol ethoxylate                    |
+------------------------+---------------------------------------------+
| 2315-64-2              | p-Ocytlphenol ethoxylate                    |
+------------------------+---------------------------------------------+
| 2315-67-5              | 2-(4-1,1,3,3-tetramethylbutyl)phenoxy)      |
|                        | ethanol                                     |
+------------------------+---------------------------------------------+
| 9002-93-1              | p-tert-octylphenoxypolyethoxyethanol        |
+------------------------+---------------------------------------------+
| 9014-92-0              | Dodecylphenol ethoxylates                   |
+------------------------+---------------------------------------------+
| 9016-45-9              | Nonylphenol polyethylene oxide              |
+------------------------+---------------------------------------------+
| 9036-19-5              | Octylphenoxypoly (ethoxyethanol)            |
+------------------------+---------------------------------------------+
| 26027-38-3             | Nonoxynol-9                                 |
+------------------------+---------------------------------------------+
| 27986-36-3             | Nonylphenol monoethoxylate                  |
|                        |                                             |
|                        | nonylphenoxyglycol                          |
|                        |                                             |
|                        | (nonylphenoxy)ethanol                       |
+------------------------+---------------------------------------------+
| 68412-54-4             | C9 Branched alkylphenol ethoxylate          |
+------------------------+---------------------------------------------+
| 68987-90-6             | C8 Branched alkylephenol ethoxylate         |
+------------------------+---------------------------------------------+

Source: Environmentally Responsible Cleaning Products Bid, Contract
Number 11399, Washington State Departments of General Administration
(OSP) and Ecology

[^1]: The City reserves the right to make exceptions to the criteria on
    a case-by-case basis if no products meeting these criteria can be
    found that will address the City's need in a particular situation.

[^2]: Source: Environmentally Responsible Cleaning Products Bid,
    Contract Number 11399, Washington State Departments of General
    Administration (OSP) and Ecology