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Reply to Attn of: **BH2-05-084 March 21, 2005**

**TO: Crew, Robotics and Vehicle Equipment (CRAVE) Contractors**

**FROM:** BH/Contracting Officer

**SUBJECT:** CRAVE Request for Quote (RFQ)/Proposal
DO-CRAVE-003-EC-MEHS, "Multi-Environment Evaporative Heat Sink (MEHS)
Concepts"

Offers are being solicited from Contractors that have been awarded CRAVE
contracts for award of a **Cost Plus/Cost Plus Fixed Fee (CPFF)** type
Delivery Order (DO) to meet the requirements described in the attached
DO statement of work.

All organizations that were awarded contracts under A-CRAVE or B-CRAVE
will be given the opportunity to compete for award of this delivery
order. All of the terms and conditions, including Federal Acquisition
Regulation (FAR), NASA FAR supplement and Johnson Space Center contract
clauses, that are included in your CRAVE contract apply to this delivery
order.

Offerors are advised to read all requirements contained within the
enclosure. The following information shall be considered when preparing
proposals for the Government's evaluation:

Offers in response to this RFQ will only be accepted from the prime
Contractors for the following CRAVE contracts:

\-- NNJ05HB39B

\-- NNJ05HB40B

\-- NNJ05HB41B

\-- NNJ05HB42B

## Questions Related to the DO RFQ/Proposal

All questions and comments related to the enclosed DO RFQ/Proposal shall
be submitted in writing via the e-mail address listed below. Please
title the e-mail note "Questions / Comments -- RFQ DO-CRAVE-{insert #}"
in the subject block, and make sure to include in the note a name and a
daytime phone number of the person submitting questions or comments.

Offerors shall submit all final questions by close of business, **[March
25, 2005]{.underline}**, to allow for timely consideration. Answers to
all questions will be posted to the CRAVE acquisition website.

## E-Mail Correspondence

All e-mail correspondence related to this solicitation should be
submitted to the following e-mail address: CRAVE@ems.jsc.nasa.gov

## Electronic Access

The DO RFQ/Proposal, a technical library, and other information about
this solicitation and the CRAVE contracts can be accessed electronically
at the following address:

http://jsc-web-pub.jsc.nasa.gov/bd01/crave/default.asp

**[PROPOSAL SUBMISSIONS]{.underline}:**

Proposals shall include the telephone and fax numbers and an e-mail
address where the person responsible for the proposal can be contacted.
Proposals are to be submitted in Volumes, as shown below. Pages are to
be numbered and formatted as one side of a sheet, 8 1/2\" x 11\", with
at least one inch margins on all sides, using not smaller than 12 point
type, with the exception of tables and figures, which may use 10 point
type. Foldouts count as an equivalent number of 8 1/2\" x 11\" pages.

In an effort to make this process proceed as quickly as possible,
proposals are only to be submitted electronically as an e-mail
attachment to: CRAVE@ems.jsc.nasa.gov.

Proposals are due no later than 11:00 a.m., central time **[April 15,
2005]{.underline}**. All proposals shall be submitted in Microsoft Word,
Microsoft Excel, or Microsoft Project formats as applicable. A signed
copy of the JSC Form 1429 shall be included with your proposal. This
form may be sent with an electronic signature PDF file or by fax.

**[Volume I - Technical Concept]{.underline}**:

Your proposal shall provide information which demonstrates your
understanding of the work included in the attached DO. Your discussion
shall include identification and proposed resolution of any potential
problems or identified risks likely to be encountered during DO
performance. You are to demonstrate an understanding of the technologies
involved in performing this work, and indicate the application of new
techniques, methods, or materials or innovative approaches to optimize
product performance. Your technical proposal shall include, as
applicable, your proposed technical concept and capabilities with
supporting rationale, manufacturing plans, proposed materials
selections, test plan outline, and other data to adequately describe the
technical content necessary to meet the requirements stated in this DO
(including, as applicable, design, development, hardware, production,
etc).

Your proposal shall discuss the planned labor skills and hours, using
the standard labor categories in Section B of your CRAVE contract, in
order to satisfy the requirements, along with your rationale and a Basis
of Estimate (BOE). This shall include a discussion, along with
rationale, for the proposed team, including subcontractors.

Your technical proposal shall also include a milestone schedule with
sufficient data to describe and track the efforts proposed to meet the
work described in the DO. This schedule shall be in the Microsoft
Projects Format and shall directly correlate with your proposed
Cost/Price and BOE for this DO.

You are to also include any Government Furnished Property that you
propose using and provide rationale for such use.

[Unique Characteristics]{.underline}: The Government has identified no
unique characteristics for the performance of this DO. However, you are
to provide any unique characteristics that you identify as part of your
Technical Proposal.

Also, as part of this portion of your proposal, you are to propose any
performance and/or quality assurance standards not already part of your
CRAVE contract, or identified within the DO that you believe are
pertinent for successful performance of this DO and/or for Government
evaluation of successful performance of this DO.

[Technical Concept Page Limit]{.underline}:

Your Technical Proposal shall be limited to **15 PAGES**. Any pages in
excess of this page number limitation will not be included as part of
the Government's proposal evaluation. This page limitation does not
include any title, table of contents, acronyms, BOE's or schedules.

**[Volume II - Small Business]{.underline}:**

Your proposal shall include data to show how you plan to incorporate
small business for this work in a manner that will support your
achievement of small business goals as contained in your contract small
business plan. Note that under deliverable requirements of the DO, if
you are awarded this DO, you are required to submit any necessary
updates to your Small Business Plan within 10 days after DO issuance.
The page limitation for this portion of your proposal is
**[5]{.underline}** pages.

**[Volume III - Past Performance]{.underline}:**

Your proposal shall include a brief discussion of Past Performance for
the last 3 years for yourself and any of your proposed subcontractors
that will be involved in substantial portion of the DO work or critical
performance or within the critical path of successful performance and
completion of the DO. This discussion shall be limited to
**[5]{.underline}** pages. This shall include a table to show
Contractor, contract numbers and titles, period of performance, contract
type, dollar amount, and 2 points of contact (1 contracts and 1
technical) with current phone numbers.

**[Volume IV - Cost/Price]{.underline}:**

Cost/Price proposals shall include a completed Excel "CRAVE DO Pricing
Template" spreadsheet, which is available in electronic format on the
CRAVE website listed above. Instructions for completion of the "CRAVE DO
Pricing Template" are included within the spreadsheet.

You are reminded that the direct/indirect rates and fee included in
Section B of your CRAVE contract are the maximum rates you are able to
propose for DOs; and you are encouraged to propose your most competitive
rates as applicable to this DO.

Any applicable proposed Fee is considered a negotiable item, and may be
an item of discussion prior to selection.

Rationale shall be provided for any proposed material and travel, and in
accordance with your contract, no fee shall be applied to material or
travel.

**[EVALUATION CRITERIA]{.underline}:**

The following criteria, as discussed in detail above, will be used to
evaluate your proposal:

1\. Proposed Technical Concept, as discussed above, including design,
understanding, development/hardware production capability and schedules;

2\. Small Business Goals;

3\. Past Performance;

4\. Other: N/A; and

5\. Cost/Price: Except when it is determined not to be in the
Government's best interests, the Government will evaluate price of
proposals, by adding the total price, including any options. Evaluation
of any options will not obligate the Government to exercise the options.

As a reminder, Wage Determinations, as contained within your contract
are contemplated to be updated annually through contract modifications.
Therefore, you are to utilize the Wage Determinations as contained in
your contract.

Along with the submission of your proposal, you are to provide an
acknowledgement that no Conflicts of Interest exist as described in
FAR/NFS Part 9 concerning the preparation of your proposal and proposed
work for the DO attached to this RFQ.

Offers that do not comply with the Government-unique standards specified
in this RFQ, or within your CRAVE contract, may be determined to be
non-responsive or **unacceptable**. The Offeror may submit an offer that
complies with the Government-unique standards specified in this
solicitation, in addition to any proposed alternative standard(s).

The Government may determine that an offer is unacceptable because:

1.  It does not represent a reasonable initial effort to address the
    essential requirements of the RFQ or your contract and/or clearly
    demonstrates that you, as the Offeror, do not understand the
    requirements;

2.  It reflects a substantial design or development drawback; or

3.  It contains major deficiencies or omissions or out-of-line costs.

If you do not plan to submit a proposal in response to this RFQ, then
you are required to submit a "No-Bid" response and include a brief
statement as to the reasons why you choose not to submit a proposal.

Proposals in response to this solicitation will be valid for 90 days.
Late proposals will not be accepted.

Offerors that include in their proposals data that they do not want
disclosed to the public for any purpose, or used by the Government
except for evaluation purposes, shall-

\(1\) Mark the title page with the following legend: "This proposal
includes data that shall not be disclosed outside the Government and
shall not be duplicated, used, or disclosed-in whole or in part-for any
purpose other than to evaluate this proposal. If, however, an order is
awarded to this offeror as a result of, or in connection with, the
submission of this data, the Government shall have the right to
duplicate, use, or disclose the data to the extent provided in the
applicable contract. This restriction does not limit the Government\'s
right to use information contained in this data if it is obtained from
another source without restriction. The data subject to this restriction
are contained in sheets \[*insert numbers or other identification of
sheets*\]"; and

\(2\) Mark each sheet of data it wishes to restrict with the following
legend: "Use or disclosure of data contained on this sheet is subject to
the restriction on the title page of this proposal."

All pages of the proposal are to be marked in Capital Letters: "PROPOSAL
DATA IN RESPONSE TO RFQ DO-CRAVE-{insert #}."

The Government reserves the right to make zero or more awards for this
DO.

The Government intends to make award based on best value approaches,
without discussions and without requests for proposal revisions, except
for any discussions necessary to negotiate any proposed fee. Therefore,
you are encouraged to submit your best proposal as there will not be any
requests for clarifications concerning your proposal.

You will be notified of award or non-award by e-mail. If so requested by
you within 3 business days from notification of award, a summary of your
proposal evaluation will be

e-mailed to you. No further explanation will be provided as to the
rationale for the Government's selection for award for this DO.

**[S/]{.underline}**

Dawn Alexander

Contracting Officer

Attachment:

RFQ/DO

JSC Form 1429

MPP Schedule