ICAP Federal Aviation "Gold Standard" Program

(CURRENT as of May 06)

**Background:**

In 2000, members of the Interagency Committee for Aviation Policy (ICAP)
signed an agreement stating that they would adopt and adhere to a set of
\"Safety Standards and Guidelines for Federal Flight Programs\" (22
December 1999). These guidelines provide Federal agencies that own
and/or operate aircraft with a framework for developing their own
comprehensive flight program standards. The ICAP\'s intent in developing
these guidelines is to enhance operational safety and effectiveness.
Each agency uses these guidelines to develop, implement, and maintain
agency-specific aviation flight program standards. Each agency is solely
responsible for managing its own flight program, for writing its own
standards based on the Safety Standards Guidelines, and for instituting
a self-oversight program that includes independent inspection services,
obtained and managed by the individual agencies. *The Guidelines were
promulgated on November 6, 2002, into Chapter 102-Federal Management
Regulation, Subchapter B-Personal Property, Part102-33 Management of
Government Aircraft (FMR Part 102-33).*

**Definition:**

The ICAP Federal Aviation "Gold Standard" Program is a voluntary,
self-certification program whereby the ICAP recognizes those agencies
that have made the commitment to Federal aviation safety by implementing
and actively supporting the ICAP Safety Standards Agreement, the
Guidelines, and/or adhering to the FMR Part 102-33. Adherence to the FMR
Part 102-33 will serve as a prerequisite for the issuance of an ICAP
Federal Aviation "Gold Standard" Program recognition certificate.

**Objective/Goal:**

The main objective of the ICAP Federal Aviation "Gold Standard" Program
is to bring about a positive change in the aviation safety culture among
those Federal agencies that own and/or operate aircraft. The awarding of
a certificate will recognize a commitment on the part of the individual
agencies to achieve a higher standard of safety through the adoption of
aviation industry best practices. This recognition will be awarded to
those agencies that verify that they are adhering to the FMR Part
102-33.

**Criteria:**

The criteria that will serve as the cornerstone of the ICAP Federal
Aviation "Gold Standard" Program are based on adherence to the FMR Part
102-33.

Federal aviation flight programs making application for the ICAP Federal
Aviation "Gold Standard" Program must demonstrate that they adhere to
the FMR Part 102-33 including:

**1. Adoption of, and adherence to, the FMR Part 102-33 (6 November
2002).**

This will include all the elements of the FMR Part 102-33.125 through
185.

2.  **Adoption of an Operations Manual (or its equivalent)** describing
    the agency's standards, policies, and procedures for the conduct of
    flight operations.

3.  **Adoption of a Maintenance Manual (or its equivalent)** describing
    the agency's standards, policies and procedures for the maintenance
    of all aircraft used in the agency's flight program.

4.  **Adoption of a Training Program** in accordance with the FMR Part
    102-175 describing required training, checking, and standards for
    pilots, other flight crewmembers, maintenance persons, safety
    officers, dispatchers and other personnel that have a direct impact
    on the safety of flight operations within the agency.

5.  **Adoption of a Safety Program** in accordance with the FMR Part
    102-180, and assigning a designated Aviation Safety Officer to the
    agency program*.*

6.  **Adoption of a Survey Program.** An objective of the survey program
    is to verify compliance with the FMR Part 102-33.180. Agencies must
    institute a self-oversight program that includes independent
    inspection services, obtained and managed by the individual agencies
    and based on agency needs and requirements.

7.  **Safety Data Collection System.** The agency will have a program
    that collects accident and incident data and reports it according to
    Federal regulation

> (49 CFR NTSB 830) safety and accident reporting requirements, and the
> FMR Part 102-33.445 and 450 as they pertain to safety, accident and
> incident information.

**APPLICATION:**

ICAP Members may apply at any time. The date the recognition certificate
is awarded (a recognition certificate will be valid for two years)
becomes the \"anniversary\" date on which they will renew for future
years. The application must be signed by the agency's ICAP
representative, the aviation program manager, and the aviation safety
officer. The application will consist of: ·

Application Form

> Application Checklist
>
> Any pertinent forms, records, manuals that describe your program.

When the aviation program manager is ready to agree that the operation
complies with the provisions of the ICAP Federal Aviation "Gold
Standard" Program, submit completed forms to:

> General Services Administration
>
> Office of Travel, Transportation, and
>
> Asset Management/Aviation
>
> 1800 F Street, NW Room G-219
>
> Washington, DC 20405

If there are any questions, contact Mike Miles, Aircraft Management
Policy Division at (202) 219-1356, or via email at:
<michael.miles@gsa.gov>

This is a voluntary program. A certificate of recognition will be
provided upon the agency's verification that the agency aviation
operation complies with the provisions of the *FMR Part 102-33* through
a self-verification, independent survey process. A certificate will be
provided only upon the first qualification. Subsequent years are to be
recognized by the award of a \"Year Symbol\" for each year the agency
aviation operation qualifies.

ICAP Federal Aviation "Gold Standard" Program

The goal of the ICAP Federal Aviation "Gold Standard" Program is to
establish voluntary safety guidelines for the Federal agencies that own
or operate aircraft in order to enhance operational safety. The
Interagency Committee for Aviation Policy has stated that the ICAP
member Federal agencies meet or exceed Federal aviation requirements.
The ICAP should have a program that demonstrates its members' abilities
to meet or surpass requirements outlined in the Federal Aviation
Regulations applicable to civil aircraft, but generally not to public
aircraft.

The certificate program goes beyond the requirements of the Federal
Aviation Regulations for Part 91 and Part 135 operations. The following
table lists some of the Federal Agency Aviation Safety Program elements
compared to Part 91, Part 135, and public aircraft operations.

**ICAP**

**"Gold Standard" Part 91 Part 135 Public Aircraft**

Required Safety Program YES No No No

Safety Survey Program YES No No No

Initial/Recurrent training YES YES YES No

Specialized training for YES No No No

all personnel.

Maintenance program YES YES YES No

Flight/Duty time limitations YES No YES No

Designated Safety Officer YES No No No

Accident Response Plan YES No No No

Aviation Award program YES No No No

ICAP Federal Aviation "Gold Standard" Program

**[Application Form]{.underline}**

APPLICATION DATE
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

AGENCY
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Bureau/Office/Service\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

ADDRESS
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

TELEPHONE
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

FAX
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

EMAIL
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

AGENCY ICAP REPRESENTATIVE NAME (Print)

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

AVIATION PROGRAM MANAGER NAME (Print)

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

AVIATION SAFETY OFFICER (Print)

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

LAST SAFETY SURVEY CONDUCTED (Date and by whom?)
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

**We hereby verify
that\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
(agency/bureau/office/service name) meets the requirements (see
checklist) of the ICAP Federal Aviation "Gold Standard" Program.**

**(Signatures)**

**ICAP Representative
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_Date
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

**Aviation Program Manager
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_Date\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

**Aviation Safety Officer
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_Date\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**

ICAP Federal Aviation "Gold Standard" Program

**[Application Checklist]{.underline}**

Please provide the reviewing official a point of contact to include
name, telephone number, and email address for each below area. And,
include:

\_\_\_\_\_ Standards that address management/administration, operations,
maintenance, training, and safety based on the FMR Chapter 102-33.125
through 185, and 102-33.445 and 450.

> Describe your standards, how they have been promulgated into your
> agency regulations, and list any agency regulations that address the
> standards.

\_\_\_\_\_ Operations Manual (or its equivalent)

> Describe your agency's operations manual (or equivalent) and how it
> addresses the pertinent sections of the FMR.

\_\_\_\_\_ Maintenance Manual (or its equivalent)

> Describe your agency's maintenance manual (or equivalent) and how it
> addresses the pertinent sections of the FMR.

\_\_\_\_\_ Training Program

Describe your agency's training program.

\_\_\_\_\_ Safety Program

Describe your agency's safety program.

\_\_\_\_\_ A designated aviation safety officer

> Provide the name of your agency's aviation safety officer, and briefly
> describe their background, experience, and education in the field of
> aviation safety.

\_\_\_\_\_ A survey program

Describe your agency's survey program and date of last survey conducted.

\_\_\_\_\_ A safety data collection system

> Describe your agency's safety data collection system, method of
> collection, how the data is used, etc.

\_\_\_\_\_ **Application Form** with appropriate signatures

Attach pertinent manuals, regulations, etc. if practicable.

**W:\\MTA\\ICAP\\SUBCOMMS\\SAFETY\\Ops Certificate\\GOLD STANDARD
CURRENT May 06.doc**

**Subpart C\--Managing Government Aircraft and Aircraft Parts**

**Overview**

**102-33.125 If we use Federal aircraft, what are our management
responsibilities?**\
\
If you use Federal aircraft, you are responsible for\--\
\
(a) Establishing agency-specific Flight Program Standards, as defined in
sections
[[102-33.140]{.underline}](http://www.gsa.gov/gsa/cm_attachments/GSA_DOCUMENT/fmr102-33_R2J-n1-c_0Z5RDZ-i34K-pR.htm#10233140%2310233140)
through
[[102-33.185]{.underline}](http://www.gsa.gov/gsa/cm_attachments/GSA_DOCUMENT/fmr102-33_R2J-n1-c_0Z5RDZ-i34K-pR.htm#10233185%2310233185);\
\
(b) Accounting for the cost of acquiring, operating, and supporting your
aircraft;\
\
(c) Accounting for use of your aircraft;\
\
(d) Maintaining and accounting for aircraft parts;\
\
(e) Reporting inventory, cost, and utilization data (for reporting
requirements, see [[subpart
E]{.underline}](http://www.gsa.gov/gsa/cm_attachments/GSA_DOCUMENT/fmr102-33_R2J-n1-c_0Z5RDZ-i34K-pR.htm#SubpartE%23SubpartE)
of this part); and\
\
(f) Properly disposing of aircraft and parts following this part and FMR
subchapter B (41 CFR chapter 102, subchapter B).\
\
**102-33.130 If we hire CAS, what are our management
responsibilities?**\
\
If you hire CAS, you are responsible for\--\
\
(a) Establishing agency-specific Flight Program Standards, as defined in
sections
[[102-33.140]{.underline}](http://www.gsa.gov/gsa/cm_attachments/GSA_DOCUMENT/fmr102-33_R2J-n1-c_0Z5RDZ-i34K-pR.htm#10233140%2310233140)
through
[[102-33.185]{.underline}](http://www.gsa.gov/gsa/cm_attachments/GSA_DOCUMENT/fmr102-33_R2J-n1-c_0Z5RDZ-i34K-pR.htm#10233185%2310233185),
as applicable, and requiring compliance with these standards in your
contracts and agreements;\
\
(b) Accounting for the cost of your aircraft and services hired as CAS;\
\
(c) Accounting for use of your aircraft hired as CAS; and\
\
(d) Reporting the cost and usage data for your CAS hires (for reporting
requirements, see [[subpart
E]{.underline}](http://www.gsa.gov/gsa/cm_attachments/GSA_DOCUMENT/fmr102-33_R2J-n1-c_0Z5RDZ-i34K-pR.htm#SubpartE%23SubpartE)
of this part).\
\

**102-33.135 Do we have to follow the direction in OMB Circular A-123,
\"Management Accountability and Control,\" June 21, 1995, for
establishing management controls for our aviation program?**\
\
Yes, you must follow the direction in OMB Circular A-123, \"Management
Accountability and Control,\" June 21, 1995, for establishing management
controls for your aviation program. (See [[Note to section
102-33.70]{.underline}](http://www.gsa.gov/gsa/cm_attachments/GSA_DOCUMENT/fmr102-33_R2J-n1-c_0Z5RDZ-i34K-pR.htm#Notetosection1023370%23Notetosection1023370).)
The circular requires that you establish organizations, policies, and
procedures to ensure that, among other things, your aviation program
achieves its intended results and you use your resources consistently
with your agency\'s missions.

**Establishing Flight Program Standards**

**102-33.140 What are Flight Program Standards?**\
\
Flight Program Standards are standards specific to your agency\'s
aviation operations, including your commercial aviation services (CAS)
contracts. Your Flight Program Standards must meet the requirements in
sections
[[102-33.155]{.underline}](http://www.gsa.gov/gsa/cm_attachments/GSA_DOCUMENT/fmr102-33_R2J-n1-c_0Z5RDZ-i34K-pR.htm#10233155%2310233155)
through
[[102-33.185]{.underline}](http://www.gsa.gov/gsa/cm_attachments/GSA_DOCUMENT/fmr102-33_R2J-n1-c_0Z5RDZ-i34K-pR.htm#10233185%2310233185),
and they must meet or exceed applicable civil or military rules. When
civil or military rules do not apply, you must use risk management
techniques to develop Flight Program Standards specifically for your
program. In your standards, you must address all aspects of your
program, e.g., uncertificated aircraft, high-risk operations, special
personnel requirements, that may not be addressed under the rules for
civil aircraft in the Federal Aviation Regulations (14 CFR chapter I).
The requirements for Flight Program Standards in sections
[[102-33.155]{.underline}](http://www.gsa.gov/gsa/cm_attachments/GSA_DOCUMENT/fmr102-33_R2J-n1-c_0Z5RDZ-i34K-pR.htm#10233155%2310233155)
through
[[102-33.185]{.underline}](http://www.gsa.gov/gsa/cm_attachments/GSA_DOCUMENT/fmr102-33_R2J-n1-c_0Z5RDZ-i34K-pR.htm#10233185%2310233185)
incorporate and adapt the ICAP\'s \"Safety Standards Guidelines for
Federal Flight Programs,\" revised December 22, 1999, and available from
GSA, Aircraft Management Policy Division (MTA), 1800 F Street, NW.,
Washington, DC 20405.\
\
**102-33.145 Why must we establish Flight Program Standards?**\
\
You must establish Flight Program Standards to ensure that aircraft your
agency uses are operated safely, effectively, and efficiently.\
\
**102-33.150 Is any agency exempt from establishing Flight Program
Standards under this part?**\
\
Yes, in addition to the Armed Forces and intelligence agencies, entities
outside the executive branch of the Federal Government are exempt from
establishing Flight Program Standards when using aircraft loaned to them
by an executive agency (that is, owned by an executive agency, but
operated by and on behalf of the loanee) unless the loanee\--\
\
(a) Uses the aircraft to conduct official Government business; or\
\
(b) Is required to follow sections
[[102-33.140]{.underline}](http://www.gsa.gov/gsa/cm_attachments/GSA_DOCUMENT/fmr102-33_R2J-n1-c_0Z5RDZ-i34K-pR.htm#10233140%2310233140)
through
[[102-33.185]{.underline}](http://www.gsa.gov/gsa/cm_attachments/GSA_DOCUMENT/fmr102-33_R2J-n1-c_0Z5RDZ-i34K-pR.htm#10233185%2310233185)
under a Memorandum of Agreement governing the loan.\
\
**102-33.155 How must we establish Flight Program Standards?**\
\
To establish Flight Program Standards, you must write, publish (as
appropriate), implement, and comply with detailed, agency-specific
standards, which establish or require (contractually, where applicable)
policies and procedures for\--\
\
(a) Management/administration of your flight program (in this part,
\"flight program\" includes CAS contracts);\
\
(b) Operation of your flight program;\
\
(c) Maintenance of your Government aircraft;\
\
(d) Training for your flight program personnel; and\
\
(e) Safety of your flight program.

**Management/Administration**

**102-33.160 What standards must we establish or require (contractually,
where applicable) for management/administration of our flight
program?**\
\
For management/administration of your flight program, you must establish
or require (contractually, where applicable) the following:\
\
(a) A management structure responsible for the administration,
operation, safety, training, maintenance, and financial needs of your
aviation operation (including establishing minimum requirements for
these items for any commercial contracts).\
\
(b) Guidance describing the roles, responsibilities, and authorities of
your flight program personnel, e.g., managers, pilots and other
crewmembers, flight safety personnel, maintenance personnel, and
dispatchers.\
\
(c) Procedures to record and track flight time, duty time, and training
of crewmembers.\
\
(d) Procedures to record and track duty time and training of maintenance
personnel.

**Operations**

**102-33.165 What standards must we establish or require (contractually,
where applicable) for operation of our flight program?**\
\
For operation of your flight program, you must establish or require
(contractually, where applicable) the following:\
\
(a) Basic qualifications and currency requirements for your pilots and
other crewmembers, maintenance personnel, and other mission-related
personnel.\
\
(b) Limitations on duty time and flight time for pilots and other
crewmembers.\
\
(c) Compliance with owning-agency or military safety of flight notices
and operational bulletins.\
\
(d) Flight-following procedures to notify management and initiate search
and rescue operations for lost or downed aircraft.\
\
(e) Dissemination, as your agency determines appropriate, of a
disclosure statement to all crewmembers and qualified non-crewmembers
who fly aboard your agency\'s Government aircraft, as follows:

*Disclosure Statement for Crewmembers and Qualified\
Non-Crewmembers Flying on Board Government Aircraft\
Operated as Public Aircraft*

Generally, an aircraft used exclusively for the U.S. Government may be
considered a \"public aircraft\" as defined in Public Law 106-181,
provided it is not a Government-owned aircraft transporting passengers
or operating for commercial purposes. A public aircraft is not subject
to many Federal Aviation Regulations, including requirements relating to
aircraft certification, maintenance, and pilot certification. If an
agency transports passengers on a Government-owned aircraft or uses that
aircraft for commercial purposes, the agency must comply with all
Federal Aviation Regulations applicable to civil aircraft. If you have
any questions concerning whether a particular flight will be a public
aircraft operation or a civil aircraft operation, you should contact the
agency sponsor of that flight.

You have certain rights and benefits in the unlikely event you are
injured or killed while working aboard a Government-owned or operated
aircraft. Federal employees and some private citizens are eligible for
workers\' compensation benefits under the Federal Employees\'
Compensation Act (FECA). When FECA applies, it is the sole remedy. For
more information about FECA and its coverage, consult with your
agency\'s benefits office or contact the Branch of Technical Assistance
at the Department of Labor\'s Office of Workers\' Compensation Programs
at (202) 693-0044.

State or foreign laws may provide for product liability or \"third
party\" causes of actions for personal injury or wrongful death. If you
have questions about a particular case or believe you have a claim, you
should consult with an attorney.

Some insurance policies may exclude coverage for injuries or death
sustained while working or traveling aboard a Government or military
aircraft or while within a combat area. You may wish to check your
policy or consult with your insurance provider before your flight. The
insurance available to Federal employees through the Federal Employees
Group Life Insurance Program does not contain an exclusion of this type.

If you are the victim of an air disaster resulting from criminal
activity, Victim and Witness Specialists from the Federal Bureau of
Investigation (FBI) and/or the local U.S. Attorney\'s Office will keep
you or your family informed about the status of the criminal
investigation(s) and provide you or your family with information about
rights and services, such as crisis intervention, counseling and
emotional support. State crime victim compensation may be able to cover
crime-related expenses, such as medical costs, mental health counseling,
funeral and burial costs, and lost wages or loss of support. The Office
for Victims of Crime (an agency of the Department of Justice) and the
U.S. Attorneys Office are authorized by the Antiterrorism Act of 1996 to
provide emergency financial assistance to State programs for the benefit
of victims of terrorist acts or mass violence.

*If you are a Federal employee.* If you are injured or killed on the job
during the performance of duty, including while traveling or working
aboard a Government aircraft or other Government-owned or operated
conveyance for official Government business purposes, you and your
family are eligible to collect workers\' compensation benefits under
FECA. You and your family may not file a personal injury or wrongful
death suit against the United States or its employees. However, you may
have cause of action against potentially liable third parties.

You or your qualifying family member must normally also choose between
FECA disability or death benefits, and those payable under your
retirement system (either the Civil Service Retirement System or the
Federal Employees Retirement System). You may choose the benefit that is
more favorable to you.

*If you are a private citizen not employed by the Federal government.*
Even if the Federal government does not regularly employ you, if you are
rendering personal service to the Federal government on a voluntary
basis or for nominal pay, you may be defined as a Federal employee for
purposes of FECA. If that is the case, you and your family are eligible
to receive workers\' compensation benefits under FECA, but may not
collect in a personal injury or wrongful death lawsuit against the
United States or its employees. You and your family may file suit
against potentially liable third parties. Before you board a Government
aircraft, you may wish to consult with the department or agency
sponsoring the flight to clarify whether you are considered a Federal
employee.

If the agency determines that you are not a \"Federal employee,\" you
and your family will not be eligible to receive workers\' compensation
benefits under FECA. If you are onboard the aircraft for purposes of
official Government business, you may be eligible for workman\'s
compensation benefits under state law. If an accident occurs within the
United States, or its territories, its airspace, or over the high seas,
you and your family may claim against the United States under the
Federal Tort Claims Act or Suits in Admiralty Act. If you are killed
aboard a military aircraft, your family may be eligible to receive
compensation under the Military Claims Act, or if you are an inhabitant
of a foreign country, under the Foreign Claims Act.

**NOTE:** This disclosure statement is not all-inclusive. You should
contact your agency\'s personnel office, or if you are a private
citizen, your agency sponsor or point-of-contact for further assistance.

\(f\) At the origin of each flight, creation of a manifest containing
the full names of all persons on board for each leg of flight, a point
of contact for each person, and phone numbers for the points of
contact.\
\
(g) Documentation of any changes in the manifest by leg, and retention
of manifests for two years from the time of flight.\
\
(h) Procedures for reconciling flight manifests with persons actually on
board and a method to test those procedures periodically.\
\
(i) At the origin of each flight, preparation of a complete weight and
balance computation and a cargo-loading manifest, and retention of this
computation and manifest for 30 days from the time of flight.\
\
(j) Appropriate emergency procedures and equipment for specific
missions.\
\
(k) Procedures to ensure that required Aviation Life Support Equipment
(ALSE) is inspected and serviceable.

**Maintenance**

**102-33.170 What standards must we establish or require (contractually,
where applicable) for maintenance of our Government aircraft?**\
\
For maintenance of your Government aircraft, you must establish or
require (contractually, where applicable) the following:\
(a) Aircraft maintenance and inspection programs that comply with
whichever is most applicable among \--\
\
(1) Programs for ex-military aircraft;\
\
(2) Manufacturers\' programs;\
\
(3) FAA-approved programs (i.e., following the Federal Aviation
Regulations);\
\
(4) FAA-accepted programs (i.e., those following ICAP guides that have
been accepted by the FAA); or\
\
(5) Your agency\'s self-prescribed programs.\
\
(b) Compliance with owning-agency or military safety of flight notices,
FAA airworthiness directives, or mandatory manufacturers\' bulletins
applicable to the types of aircraft, engines, propellers, and appliances
you operate.\
\
(c) Procedures for operating aircraft with inoperable equipment.\
\
(d) Technical support, including appropriate engineering documentation
and testing, for aircraft, powerplant, propeller, or appliance repairs,
modifications, or equipment installations.\
\
(e) A quality control system for acquiring replacement parts, ensuring
that the parts you acquire have the documentation needed to determine
that they are safe for flight and are inspected and tested, as
applicable.\
\
(f) Procedures for recording and tracking maintenance actions;
inspections; and the flight hours, cycles, and calendar times of
life-limited parts and FSCAP.

**Training**

**102-33.175 What standards must we establish or require (contractually,
where applicable) to train our flight program personnel?**\
\
You must establish or require (contractually, where applicable) an
instructional program to train your flight program personnel, initially
and on a recurrent basis, in their responsibilities and in the
operational skills relevant to the types of operations that you conduct.
See section
[[102-33.180(a)]{.underline}](http://www.gsa.gov/gsa/cm_attachments/GSA_DOCUMENT/fmr102-33_R2J-n1-c_0Z5RDZ-i34K-pR.htm#10333180a%2310333180a)
for specific requirements for safety manager training.

**Safety**

**102-33.180 What standards must we establish or require (contractually,
where applicable) for flight program safety?**\
\
For flight program safety, you must establish or require (contractually,
where applicable) the following:\
\
(a) The appointment of qualified aviation safety managers (i.e., those
individuals who are responsible for an agency\'s aviation safety
program, regardless of title), who must be\--\
\
(1) Experienced as pilots or crewmembers or in aviation operations
management/flight program management; and\
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(2) Graduated from an aviation safety officer course provided by a
recognized training provider and authority in aviation safety before
appointment or within one year after appointment.\
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(b) Risk analysis and risk management to identify and mitigate hazards
and provide procedures for managing risk to an optimum level.\
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(c) Use of independent oversight and assessments (i.e., unbiased
inspections) to verify compliance with the standards called for in this
part.\
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(d) Procedures for reporting unsafe operations to senior aviation safety
managers.\
\
(e) A system to collect and report information on aircraft accidents and
incidents (as required by 49 CFR part 830 and sections
[[102-33.445]{.underline}](http://www.gsa.gov/gsa/cm_attachments/GSA_DOCUMENT/fmr102-33_R2J-n1-c_0Z5RDZ-i34K-pR.htm#10233445%2310233445)
and
[[102-33.450]{.underline}](http://www.gsa.gov/gsa/cm_attachments/GSA_DOCUMENT/fmr102-33_R2J-n1-c_0Z5RDZ-i34K-pR.htm#10233450%2310233450)).\
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(f) A program for preventing accidents, which includes\--\
\
(1) Measurable accident prevention procedures (e.g., pilot proficiency
evaluations, fire drills, hazard analyses);\
\
(2) A system for disseminating accident-prevention information;\
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(3) Safety training;\
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(4) An aviation safety awards program; and\
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(5) For Federal aircraft-owning agencies, a safety council.\
\
**102-33.185 What standards must we establish or require (contractually,
where applicable) for responding to aircraft accidents and incidents?**\
\
For responding to aircraft accidents and incidents, you must establish
or require (contractually, where applicable) the following:\
\
(a) An aircraft accident/incident reporting capability to ensure that
you will comply with the NTSB\'s regulations (in 49 CFR parts 830 and
831), including notifying NTSB immediately when you have an aircraft
accident or an incident as defined in 49 CFR 830.5.\
\
(b) An accident/incident response plan, modeled on the NTSB\'s \"Federal
Plan for Aviation Accidents Involving Aircraft Operated by or Chartered
by Federal Agencies,\" and periodic disaster response exercises to test
your plan. You can see a copy of the NTSB\'s plan on the Web at
[[http://www.ntsb.gov/publictn/1999/SPC9904.pdf]{.underline}](http://www.ntsb.gov/publictn/1999/SPC9904.pdf)
or [[htm]{.underline}](http://www.ntsb.gov/publictn/1999/SPC9904.htm).\
\
(c) Procedures (see 49 CFR 831.11) for participating as a party in
NTSB\'s investigations of accidents or incidents involving aircraft that
your agency owns or hires and for conducting parallel investigations, as
appropriate.\
\
(d) Training in investigating accidents/incidents for your agency\'s
personnel who may be asked to participate in NTSB investigations.\
\
(e) Procedures for disseminating, in the event of an aviation disaster
that involves one of your Government aircraft, information about
eligibility for benefits that is contained in the disclosure statement
in section
[[102-33.165(e)]{.underline}](http://www.gsa.gov/gsa/cm_attachments/GSA_DOCUMENT/fmr102-33_R2J-n1-c_0Z5RDZ-i34K-pR.htm#10233165e%2310233165e)
to anyone injured, to injured or deceased persons\' points of contact
(listed on the manifest), and to the families of injured or deceased
crewmembers and qualified non-crewmembers.\
\
**Note to section 102-33.185:** This part does not supersede any of the
regulations in 49 CFR part 830 or part 831. For definitions of terms and
complete regulatory guidance on notifying NTSB and reporting aircraft
accidents and incidents, see 49 CFR parts 830 and 831.

Last Reviewed 02/06/2008