1970.33 REV-2

APPENDIX 4

SUFFIXES AND THEIR FUNCTIONS

Suffixes are used with transaction codes to change the action of a

transaction code from its ordinary function. A transaction code may

merely reverse the normal entry, or in some cases institute further

action. Examples of the latter include entering an initial project

transaction at a stage other then the prevalidation or cancelling a

project. Suffixes are valid only with certain transaction codes. These

are:

Suffix Transaction Codes (TAC\'s)

G, RG Transactions generated based on another

transaction being entered

R All codes except 190, 476, 486, 599, 902

N 126, 153, 176

NX 126, 153, 176

F 126, 153, 176, 276

FX 126, 153, 176

RF 126, 153, 176

C 126, 153, 176

D 126, 153, 176

CB 126, 153, 176

DB 126, 153, 176

CF 126, 153, 176

DF 126, 153, 176

The suffixes are used as explained below:

R The suffix R indicates that the system should handle the transaction

in the reverse of normal. This suffix is used for corrections and

adjustments to amounts previously recorded. The R suffix shall not be

used to record cancellations or recaptures of reservations,

obligations or contracts.

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1970.33 REV-2

APPENDIX 4

N This suffix is used when recording a grant project transaction which

should have been, but was not, preceded by an earlier transaction(s)

in the grant process. This modifier must only be used with the

reservation transaction code 126 because the same document is used for

prevalidation and reservation. Additionally, since documentation for

the obligation is received separately from the documentation for the

contract stage, each of these funding stages must be recorded in PAS

using transaction codes 153 and 176, respectively. If under certain

circumstances it should become necessary to use 153N or 176N, you must

request approval from the PAS coordinator in Headquarters. Based on

the N designation, the entry is if there is no record of earlier

transactions which should have been entered or if the balance is zero.

The system automatically generates these earlier entries as well as

the entry for the current TAC for the input amount, as follows:

TAC\'s

Entered Recorded

126N 126, 101G

\* 153N 153, 126G, 101G

\* 176N 176, 153G, 126G, 101G

\* Note: consult PAS coordinator in Headquarters

prior to use.

NX This suffix results in the system-generated adjustments described for

Suffix N above with the exception that the input amount may exceed

available sub-assignment funds without any error generation occurring.

This suffix may be entered by Headquarters only. Furthermore, a 126NX

transaction will be permitted only for programs for which the point of

consumption of funds is at the reservation level.

TAC\'s

Entered Recorded

126NX 126, 101G

153NX 153, 126G, 101G

176NX 176, 153G, 126G, 101G

NOTE: Before using the NX modifier with any transaction code;

Headquarters personnel must determine, through consultation

with program staff responsible for administering the

appropriation, that sufficient funds can not be transferred to

the subassignment level that will allow processing of a funding

transaction in the normal manner.

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1970.33 REV-2

APPENDIX 4

F Suffix F, when used with TAC\'s 126, 153, or 176, results in the

recording of the input transaction for the amount indicated and the

automatic generation of entries to adjust preceding related entries

upward (downward) to the new desired balance. The input amount must

represent an increase at the input stage. The entries are:

TAC\'s

Entered Recorded

126F 126, 101 (G)

153F 153, 126 (G), 101 (G)

176F 176, 153 (G), 126 (G), 101 (G)

Example 1: Prevalidation Reservation Obligation Contract

\$25 \$25 \$25 \$25

A signed obligation and reservation document is received

at the same time requesting a \$10 increase to this

project. TAC 153F is entered with resulting balances and

transactions being generated:

153F \$10 \$35 \$35 \$35 \$25

126G \$10

10IG \$10

Example 2: An increase to the reservation is received for \$25. A

126F transaction is entered with the resulting balances

and being generated:

126F \$25 \$60 \$60 \$35 \$25

101G \$25

Example 3: An additional decrease of \$10 is received for the

reservation and along with an increase to the Contract for

\$25. A 176F Transaction is entered with the resulting

balances and transactions being generated:

176F \$25 \$50 \$50 \$50 \$50

153G \$15

126RG -\$10

101RG -\$10

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1970.33 REV-2

APPENDIX 4

FX This suffix results in the system-generated adjustments described for

Suffix F above with the exception that the input amount may exceed

available subassignment funds without any error generation occurring.

This suffix may be entered by Headquarters only. Furthermore, a 126FX

transaction will be permitted only for programs for which the point of

consumption of funds is at the reservation level.

TAC\'s

Entered Recorded

126FX 126, 101G

153FX 153, 126G, 101G

176FX 176, 153G, 126G, 101G

NOTE: Before using the FX modifier with any transaction code;

Headquarters personnel must determine, through consultation

with program staff responsible for administering the

appropriation that sufficient funds can not be transferred to

the subassignment level that will allow processing of a funding

transaction in the normal manner.

RF This suffix results in the system-generated adjustments described for

Suffix F above, except that the input amount must represent a decrease

at the input stage.

C The suffix C, when used with TAC\'s 126, 153, and 176, results in the

recording of a cancellation of the input amount at the input stage and

the automatic generation of entries to adjust preceding related

entries downward by-the same amount. A cancellation is a decrease or

termination to a project or contract which was reserved or obligated,

depending on the program, in the current fiscal year. The entries

recorded are:

TAC\'s

Entered Recorded

126C 126C, 101RG

153C 153C, 126RG, 101RG

176C 176C, 153CG, 126RG, 101RG

Suffix C entries cannot reduce the balance remaining available at any

project stage below zero. The C suffix shall not be used for

adjustments or corrections.

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1970.33 REV-2

APPENDIX 4

CB When used with TAC\'s 126, 153, and 176, this suffix results in the

cancellation of funds at all stages that are in excess of

disbursements. The effect on the project will be that all funding

stages equal disbursements.

TAC\'s

Entered Recorded

126CB 126CB, 101RG

153CB 153CB, 126RG, 101RG

176CB 176CB, 153CG, 126RG, 101RG

CF This suffix results in the cancellation of the entire project. The

CF suffix must be input at the latest funding stage of the project.

No amount is included in the input. The entries are the same as for a

CB suffix, except that the amounts will be different.

Refer to Appendix 25 for examples and additional information on

cancellations.

D The suffix D, when used with TACs 126, 153, and 176, results in the

recording of a recapture of the input amount at the input stage and

the automatic generating of the entries to adjust preceding stages

downward by the same amount. It will also decrease the subassignment

and the assignment by the input amount. A recapture is a decrease or

termination to a project or contract which was reserved or obligated,

depending on the program, in a prior fiscal year. The entries

recorded are as follows:

TAC\'s

Entered Recorded

126D 126D, 101RG, 082RG, 080RG

153D 153D, 126RG, 101RG, 082RG, 080RG

176D 176D, 153DG, 126RG, 101RG, 082RG, 080RG

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1970.33 REV-2

APPENDIX 4

DB When used with TAC\'s 126, 153, and 176, this suffix results in the

recapture of funds at all stages that are in excess of disbursements.

It will also decrease the subassignment and the assignment. If the

point of obligation for the project is the reservation, the decrease

will equal that of the reservation (126DB, 126RG) amount. If the

point of obligation for the project is the obligation, the decrease

will equal that of the obligation (153DB, 153DG). The effect on the

project will be that all funding stages equal disbursements. An

amount is not entered on the input.

TAC\'s

Entered Recorded

126DB 126DB, 101RG, 082RG, 080RG

153DB 153DB, 126RG, 101RG, 082RG, 080RG

176DB 176DB, 153DG, 126RG, 101RG, 082RG, 080RG

DF This suffix results in the recapture of the entire project. The DF

suffix must be input at the latest funding stage of the project. No

amount is included in the input. The entries are the same as for a

DB suffix, except that the amounts will be different.

Refer to Appendix 28 for examples and additional information

concerning recaptures.

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