**Indiana University Libraries**

**ALCTS CMDS Chief Collection Development Officers of Large Research
Libraries**

**and**

**ALCTS Technical Services Directors of Large Research Libraries**

**Discussion Groups**

**ALA Annual \-- June 2007**

###### General

**Appointment of New President and Search for Provost**

Indiana University Interim Provost and Vice President for Academic
Affairs Michael A. McRobbie was named the new president of Indiana
University, effective July 1. He has recently appointed a committee to
conduct an internal search for a new provost for the Bloomington campus;
their work is to be completed by the end of June.

**Search for Dean of Libraries**

Interviews are currently being conducted for the Ruth Lilly University
Dean of University Libraries at IU Bloomington. The search committee is
expected to send its comments to the Provost by the end of June.

**Digitization**

As has been widely reported, the Indiana University Libraries will be
participating in the Google Book Project, along with all other CIC
member libraries. A central component of the project will be a commonly
funded and managed data storage system so the universities can securely
archive their aggregated public domain holdings collectively and provide
immediate access to the full content of these materials for faculty,
students and the broader public. IU will contribute materials in
Folklore, Music, and Central Eurasian Studies.

**Review of Branch Libraries**

As part of an ongoing assessment of the services the Libraries provide
to users, and in light of the changing uses of libraries and library
space, library staff have been collaborating with faculty and students
in reconfiguring library spaces. Last summer, the library for the School
of Library and Information Science (SLIS) was transformed into a
gathering area and work space for SLIS students; this summer, similar
conversations with the School of Journalism will lead to the
reconfiguration of the Journalism Library space and the transfer of
collections to other libraries on campus.

###### Collections

**Materials Budget**

The materials budget for FY2008 is likely to receive only a modest
increase (less than 5 percent). As a consequence, collection managers of
very large funds in the sciences and social sciences conducted a serials
review during the spring semester. Rather than cancel more low-priced
serials in the humanities and area studies, monograph budgets in these
disciplines will be cut back. The central approval fund will continue to
support the purchase of core materials in all disciplines.

**Collection Assessment**

As part of the Libraries' overall assessment goals, IU has subscribed to
the OCLC WorldCat Collection Analysis Program. All collection managers
have been assessing both the product and their individual collections
and comparing our local collections with those of other CIC libraries
and WorldCat as a whole. The tool has been of some value in reporting
information about the Libraries' international collections to University
administration, in assessing the collection's capacity for supporting a
new doctoral program, and in identifying unique titles for possible
digitization.

**Government Documents**

The Indiana University Libraries at Bloomington have entered into an
agreement with its seven sister campuses and Notre Dame, Purdue
University, and the Indiana State Library to create the Indiana Light
Archives for Federal Documents. The goal is a single archival collection
of all federal documents housed in a secure facility with environmental
controls that will lengthen the natural life of tangible documents. The
establishment of this archive, developed in cooperation with our
regional depository, the Indiana State Library, and the Superintendent
of Documents, will permit depositories to keep only those tangible
documents necessary to serve their individual constituents. Rules for
disposal will be developed that will ease restrictions and make
management of the state process more efficient and productive. Effective
delivery, collaborative reference services and documents training for
librarians around the state will be essential aspects to this plan.

**Personnel**

Searches for new collection managers for Music; Middle Eastern, Islamic,
and Central Eurasian Studies; and Fine Arts are nearing completion.

**Preservation**

The reporting line for the Preservation Department has been moved from
the Director of Technical Services to the Director of Collection
Development. The binding unit, which had also formerly reported through
the Technical Services Department, is now reporting through
Preservation. A newly-resurrected Preservation Advisory Committee, with
representation from various areas of the Libraries, has been charged
with advising the Head of Preservation on the Libraries' preservation
program, including establishing priorities for treatment of collections
and identifying training and continuing education needs.

As part of the routine transfer of materials to the Libraries offsite
storage facility, library staff identified all early printed books
residing in the stacks of the general collections and transferred them
to storage. Over 13,400 volumes now have a home in a secure,
climate-controlled offsite storage facility.

In the area of digital preservation, the Libraries continue to archive
electronic journals using the LOCKSS software. There are currently over
400 journals archived in the IU cache. The Libraries also continue to
capture websites related to Indiana University, Indiana state and local
government publications, and foreign and international statistics
through Archive-It. For an overview of the collections being archived by
IU, see: <http://www.libraries.iub.edu/index.php?pageId=4302>.

**Scholarly Communication**

Discussions about IU's local institutional repository, IUScholarWorks\
\[ <https://scholarworks.iu.edu/dspace/index.jsp> \], continue with
faculty. As has been the experience at other institutions, populating
the repository continues to be a challenge.

Director of Scholarly Communication Initiatives, Julie Bobay, has been
instrumental in initiating a series of conversations with University
faculty on scholarly communications and computing in the humanities. The
series, entitled "Going Public," gives librarians the opportunity to
hear directly from faculty who are doing innovative work in these areas.

**Vendor Review and Selection Task Force**

Appointed in January, the review committee was charged to determine best
practices for vendor selection and performance evaluation and to develop
and recommend a plan for ongoing review and assessment for all types of
library vendors used for monograph and serials acquisitions, including
vendors of foreign language materials. The group's final report and
recommendations were submitted in May.

###### 

###### Technical Services

**Personnel**

Between January and June 2007, the Technical Services Department
advertised and filled 1.5 FTE vacant support staff positions. On May 31,
2007, Lois Sewell, head of the Original Monograph Cataloging Unit within
the Western European Cataloging Section retired after 43 years of
service to the Libraries.

**Local System**

Following our December ILS upgrade from SirsiDynix Unicorn version
2003.1.4.5 to GL3.1, staff training on the new Java client continued
during the month of January. On May 6^th^, Patch Cluster 5a was
installed in order to fix a number of bugs identified in GL3.1. Several
Technical Services staff that deal with non-Western European language
materials had to return to the GL3.1 C-client because of data corruption
problems related to certain diacritic/letter combinations within the
Java client.

**Technical Services External Review Study**

R2 Consulting was selected to conduct a review of the Technical Services
Department this summer. The goal of the study is to develop a five-year
plan that will help guide the department in the provision of new
services, priorities, and increased workflow efficiencies in order to
better meet the needs of today's library users. During April and May,
Technical Services managers participated in two retreats to begin
planning for R2's first on-site visit in July.

**Acquisitions:**

-   **EDI Invoicing** -- Work has begun on investigating the
    implementation of EDI invoicing through our ILS system.

-   **Monograph Online Ordering** -- An internal research group was
    charged to develop options for online monograph ordering with major
    vendors.

-   **Shelf Ready** -- In April, three more branch libraries were added
    to the Blackwell Book Services approvals shelfready processing
    workflow.

**Cataloging:**

-   **Uncataloged Collections** -- A survey of uncataloged collections
    was conducted by the Technical Services Advisory Council. The
    Collection Development Committee reviewed the numerous requests in
    January and sent its top priority recommendations to the Cataloging
    Division. All requests for the cataloging of uncataloged collections
    were added to the Division's existing list of projects.

-   **NACO Training Session** -- Carl Horne, our NACO and SACO liaison
    and PCC Regional NACO Trainer, conducted a NACO training course the
    week of April 23^rd^ to select catalogers within the department. The
    training session was also extended to experienced catalogers on
    other campuses within the Indiana University system.

-   **OCLC Union List of Serials** -- In May, a file of serial holdings
    information was extracted from our local online system and sent to
    OCLC for batchloading evaluation.

*Mechael Charbonneau, Director of Technical Services*

*Cecile Jagodzinski, Director of Collection Development*