National Institute on Aging

PO: Dr. J Taylor Harden (taylor_harden@nih.gov)

Statement of Work: Time period Covered -- July 2008 -- September 2009

> Introduction: The National Institute on Aging is seeking logistical
> support to advance its mission and its overall outreach efforts in
> training and redressing health disparities through conference and
> workshop venues. The current request is for support of two workshops:
> Grants Technical Assistance Workshop and Summer Institute on Aging
> Research. As indicated below the workshops are planned for November
> 2008 and July 2009. Participants and faculty for these events require
> pre-paid airline tickets. Airline fares are variable and result in
> variable price points. Consequently, the price proposal ceiling is not
> to exceed \$115,000.

National Institute on Aging

PO: Dr. J Taylor Harden (taylor_harden@nih.gov)

Statement of Work: Time period Covered -- July 2008 -- September 2009

> [Institute/Workshop TAW]{.underline}
>
> [Workshop Dates: November 20-21, 2008]{.underline}
>
> [Washington's National Harbor\
> ]{.underline}
>
> To provide logistical support for the National Institute on Aging
> (NIA) 2008 "Taking the Next Step: Grants Technical Assistance
> Workshop." The workshop is designed for investigators new to aging
> research, post doctoral and pre-doctoral students, and other
> individuals with recent Ph.D.s, or M.D.s degrees in aging research. 
> The workshop will occur on November 20-21 in the Washington, DC
> metropolitan area, prior to the Gerontological Society of America's
> annual Scientific Meeting.
>
> Logistical support will include the following for about 40 conferees
> (participants and faculty): Contractor will provide:

-   Conference call support in August 2008

-   Travel arrangements and tickets to the participants and faculty for
    this event by October 15.

-   Contract lodging at government lodging rate in the Washington DC
    area and in the near vicinity of the Gaylord Hotel at the National
    Harbor. The contractor may pre-pay lodging.

-   The contractor will issue checks to NIA project official, prior to
    the meeting for reimbursement of participants' workshop-related
    expenses to include: lodging (if not paid directly) @ \$201.00 per
    day for 2 days typically, food \@64.00 per day and a preparation fee
    of \$175.00. (Lodging may be pre-arranged and paid by the
    contractor)

-   A separate check will be prepared for reimbursement of ground
    transportation costs following the meeting.

-   Faculty members will receive reimbursement of expenses after the
    meeting including an honorarium of \$200.00 per day for each day of
    participation.

-   Contractor will send checks for participants to Project Officer and
    Project Officer will distribute them to workshop "participants."

-   The following price points are anticipated:

> \- Faculty honorarium is \$800.00
>
> [Institute/Workshop Summer Institute]{.underline}
>
> [Institute Dates: July 11-17, 2009]{.underline}
>
> The National Institute on Aging (NIA) annual Summer Institute on Aging
> Research is a weeklong workshop for investigators new to aging
> research, focused on current issues, research methodologies and grant
> funding opportunities from the NIH. The program includes consultations
> on the development of research interests. The 2009 Summer Institute
> will be held July 9-11 (estimated participants = 9 and faculty = 5)
> and July 11- 17 (an additional group of 26 participants and faculty =
> 15) in Queenstown, MD.
>
> Logistical support is requested for the purchase of airline tickets
> for participant trainees and/or reimbursement of expenses for
> transportation of faculty from home residence to DC area airports and
> return; as well as honorarium for faculty for each day of
> participation. For this workshop, following the meeting, the
> contractor will reimburse participants and faculty for local
> transportation costs, incidental travel expenses and faculty
> honoraria. It is anticipated that average costs and or reimbursement
> per participant and faculty member is \$700.00.
>
> Estimated honorarium costs are \$4,000.00.
>
> The contractor is also asked to pay from Gift Fund resources for a
> graduation dinner and special welcome dinner; the estimated costs are
> \$3,500.00. Other logistical tasks may be assigned to the successful
> contractor as required by NIA staff and/or dictates of the meeting.
> Lodging expenses for faculty and participants are paid directly by the
> NIA. The contractor will provide project management services and
> assist the project officer with additional tasks as requested.
>
> H:/fy2009 NCATS \[taskordersow\]