DEPARTMENT OF COMMERCE

**FOREIGN NATIONAL VISITOR AND GUEST PROGRAM**

**DAO 207-12**

#### DEPARTMENTAL SPONSOR

+------------------------+---------------------------------------------+
| **FN Departmental      | ## QUICK START                              |
| Policy:**              |                                             |
|                        | ### Depar                                   |
| All DOC operating      | tmental Sponsor Certification Requirements: |
| units, bureaus, and    |                                             |
| Departmental offices   | -   DS must be a U.S. Citizen and a DOC     |
| are required to report |     Federal employee, not a contractor      |
| all Foreign National   |                                             |
| Visitors and Guest to  | -   DS must read and sign a Certification   |
| their Serving Security |     of Conditions and Responsibilities for  |
| Office (SSO)           |     the Departmental Sponsor of Foreign     |
| [prior]{.underline} to |     National Guests, Attachment 2 of the    |
| the visit or the       |     DAO 207-12 and forward the              |
| assignment to DOC      |     certification to the chief              |
| facilities or          |     administrative official or other        |
| activities.            |     appropriate senior bureau official      |
|                        |     responsible for administrative matters  |
| **Departmental Sponsor |     in the sponsoring bureau for review and |
| (DS) Role:**           |     endorsement.                            |
|                        |                                             |
| The DS acts on behalf  | -   The DS must provide a copy of the       |
| of the chief           |     signed Certification of Conditions and  |
| administrative         |     Responsibilities for Departmental       |
| official or other      |     Sponsors of Foreign National Guests to  |
| appropriate senior     |     the SSO.                                |
| bureau official        |                                             |
| responsible for        | [Foreign National Category:]{.underline}    |
| administrative matters |                                             |
| in the sponsoring      | #### FN Visitor - 3 or fewer days o         |
| bureau for review and  | r attending a conference of 5 or fewer days |
| endorsement.           |                                             |
|                        | #### FN Guest - More than 3 days            |
| **DS Responsibility:** |                                             |
|                        | **[DS to SSO Advanced Notice                |
| -   To ensure the time | Requirements:]{.underline}**                |
|     sensitive          |                                             |
|     notification       | #### FN Visitor - As soon as t              |
|     requirements and   | he information is received but no later tha |
|     procedures as      | n one full business day prior to the visit. |
|     directed by DAO    |                                             |
|     207-12 is met.     | > **FN Guest** **-** 30 calendar days prior |
|                        | > to arrival                                |
| -   For the successful |                                             |
|     completion of a    | #####                                       |
|     foreign visit      |                                             |
|                        | ##### DS to SSO Requi                       |
| -   Take all           | red Information for FN Visitors & FN Guest: |
|     reasonable steps   |                                             |
|     to protect         | -   Full name                               |
|     classified, SBU,   |                                             |
|     or otherwise       | -   Gender                                  |
|     controlled,        |                                             |
|     proprietary, or    | -   Date of birth                           |
|     not-for-public     |                                             |
|     release data,      | -   Place of birth                          |
|     information, or    |                                             |
|     technology from    | -   Passport Number and Issuing Country     |
|     un-authorized      |                                             |
|     physical, visual,  | -   Citizenship and Country(s) of Dual      |
|     and virtual access |     Citizenship (if applicable)             |
|     by a Foreign       |                                             |
|     National Visitor   | -   Country of Current Residence            |
|     or Guest.          |                                             |
|                        | -   Sponsoring Bureau                       |
| -   Ensures all DOC    |                                             |
|     staff in the work  | -   Purpose of Visit                        |
|     area of the FN     |                                             |
|     review and sign    | -   Facility number and location            |
|     the Espionage      |                                             |
|     Indicator's Guide  | -   Arrival date (Notify Security Office of |
|     annually           |     FN visit date changes)                  |
|                        |                                             |
| -   Deny access to     | -   Departure date (Notify Security Office  |
|     export-controlled  |     of FN visit date changes)               |
|     material (Deemed   |                                             |
|     Export), unless    | -   DS name                                 |
|     approved export    |                                             |
|     authorization      | -   DS telephone number                     |
|     through BIS        |                                             |
|                        | -   DS email address                        |
| -   Unless approved,   |                                             |
|     prohibit FN use of | > **[DS FN Guest Briefing                   |
|     personal           | > Requirement:]{.underline}**               |
|     communication      |                                             |
|     (cell phones),     | The DS is required to provide a copy of the |
|     photographic       | Certification of Condition and              |
|     (camera phones),   | Responsibilities for all FN Guest. The FN   |
|     recording          | Guest must sign the document and DS must    |
|     (blackberry), or   | provide a copy to SSO within in 72 hours of |
|     other electronic   | arrival. If FN Guest refuses to sign, DS is |
|     devices (laptop)   | to deny access. (DAO 207-12 Attachment 3)   |
|     in protected areas |                                             |
|     previously         | > **[DS FN Visitor or Guest Denial of       |
|     mentioned          | > Access Requirement:]{.underline}**        |
|                        | >                                           |
| -   Immediately report | > DS will deny access to a FN if the        |
|     suspicious         | > complete and accurate information is not  |
|     activities of FN   | > provided in advance of a visit.           |
|     to the Servicing   |                                             |
|     Security Office    | **[DS Debrief Requirements:]{.underline}**  |
|                        |                                             |
| -   Ensure all Foreign | Receive a Debrief from Servicing Security   |
|     National Guests    | Office when a FN visitor or FN guest from a |
|     understand and     | country designated as State Sponsors of     |
|     complete the       | Terrorism and Countries of Proliferation    |
|     Certification of   | Concern departs.                            |
|     Conditions and     |                                             |
|     Responsibilities   |                                             |
|     for a Foreign      |                                             |
|     National Guest and |                                             |
|     send to the        |                                             |
|     Servicing Security |                                             |
|     Office within [72  |                                             |
|     hours]{.underline} |                                             |
|     of arrival. (DAO   |                                             |
|     207-12 Attachment  |                                             |
|     3)                 |                                             |
|                        |                                             |
| **Acronyms:**          |                                             |
|                        |                                             |
| **DS**: Departmental   |                                             |
| Sponsor                |                                             |
|                        |                                             |
| **FN**: Foreign        |                                             |
| National               |                                             |
|                        |                                             |
| **SSO**: Servicing     |                                             |
| Security Office        |                                             |
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