CIVIL AIR PATROL AIF_LAYOUT

National Headquarters REVISION 12

Maxwell AFB, AL 36112-6332 June 2008

**LAYOUT OF STANDARDIZED CAP AIRCRAFT INFORMATION FILE (AIF)**

Attached is latest revision of the standardized CAP Aircraft Information
File (AIF). The entire CAP-provided contents of the binder is included,
by popular demand now in Microsoft Word format, with computer fill-in
fields in key forms. These pages should be put in a new white 3" view
binder with clear front and back cover pockets, and the pages indicated
placed in clear plastic, page-sized sheet protectors (Avery #74203 or
equivalent) to retain their legibility. Please purchase numbered 15 tab
indexes (Avery #11143 or equivalent) for this binder, as the table of
contents refers to what goes behind each of these numbered tabs. Note
that, where necessary, the places to 3 hole punch these documents are
indicated. Please note that those pages with computer fill-in fields can
now be saved with those fields intact, unlike previous versions. These
pages have been designed to print correctly on the vast majority of
popular laser and inkjet printers. They can be filled out manually, or
filled in via computer and saved.

This document is based upon CAP National policies and the relevant CAP
regulations. No local changes, alterations or revisions are authorized
except those specified in the Table of Contents as local options. All
CAP and USAF inspectors will be provided with copies of all the current
AIF pages, and aircraft that do not comply or have outdated or
unauthorized local versions of these forms may be grounded by competent
authority. As of 01 October 2007, all CAP units were required to have
this standardized CAP Aircraft Information File (AIF) in their aircraft.
**Note: Shaded areas identify new or revised material.**

-   The **[Aircraft Configuration / Cover]{.underline}** (*AIF_CVR.doc;
    Rev 04, Mar 08*) is to be placed under the clear plastic front cover
    of the binder, and kept updated as appropriate. This document makes
    the PIC responsible for all equipment listed as being with or
    installed in the aircraft. This form has fields that can be filled
    in manually or by computer. A note has been added to clarify the
    rules for calculating the due dates for key inspections. Also,
    please note that "Oil Type" has now been changed to two checkboxes,
    indicating the two oil types approved for use in CAP aircraft on the
    Consolidated Maintenance Program. For aircraft not yet on the
    program, check "Mineral / Other" and note the oil type used in one
    of the blank fill-in areas provided at the bottom of the form.

-   The **[Density Altitude Graph / Back Cover]{.underline}**
    (*AIF_BK_CVR.doc; Rev 01, Sep 07*) is to be placed under the clear
    plastic back cover of the binder for ready reference.

-   Two copies of the **[Aircraft Grounded Placard]{.underline}**
    (*AIF_GND.doc; Rev 00, Oct 06*) are to be printed on safety orange,
    green or other brightly colored paper and placed back-to-back inside
    the front cover pocket in a clear plastic page-sized sheet
    protector.

-   The **[Table of Contents]{.underline}** (*AIF_TOC.doc; Rev 02, Jan
    08*) and **[Administrative Preflight Checklist]{.underline}**
    (*AIF_APC.doc; Rev 01, Oct 07*) are to be placed back-to-back as the
    first page in a plastic sheet protector. This latter form has fields
    that can be filled in manually or by computer, allowing you to enter
    contact names & numbers, so you can type in your local information
    prior to printing.

-   **[Current Version of Contents]{.underline}** (*AIF_CONTENT.doc; Rev
    12, Jun 08*) is the memo referencing the current contents of the
    binder. It is placed in front of the first numbered tab.

> **TAB 1:** **[The Aircraft Flight Time Log Page 1]{.underline}**
> (*AIF_FLT_LOG_1.doc; Rev 02, May 07*) and **[Aircraft Flight Time Log
> Page 2]{.underline}** (*AIF_FLT_LOG_2.doc; Rev 03, Mar 08*) are to be
> placed back-to-back in a plastic sheet protector behind this tab.
> Multiple copies of **[Aircraft Flight Time Log Page 3]{.underline}**
> (*AIF_FLT_LOG_3.doc; Rev 03, Oct 07*) are to be placed after them.
> This form has fields that can be filled in manually or by computer,
> allowing you to enter and save custom information for your Wing or
> unit.
>
> **TAB 2:** **[Equipment / Inspection / Document
> Requirements]{.underline}** (*AIF_EQP_INST.doc; Rev 00, Oct 06*) is to
> be placed in a plastic sheet protector behind this tab. Multiple
> copies of the **[Aircraft Discrepancy Log]{.underline}**
> (*AIF_EQP.doc; Rev 02, Mar 08*) go next. This form has fields that can
> be filled in manually or by computer, allowing you to enter and save
> custom information for your Wing or unit. Please note that this page
> is also the place to log the removal or installation of SDIS or ARCHER
> equipment. Also included (to be placed behind the Aircraft Discrepancy
> log pages) is a letter from the manufacturer of the SDIS equipment
> (*AIF_R100.doc*) stating our pilots can legally remove / install this
> equipment as necessary. This can be shown to FAA inspectors should
> there be any questions during a ramp check.
>
> **TAB 3:** **[VOR Test Record]{.underline}** (*AIF_VOR.doc; Rev 01,
> Mar 08*). Please insure aircraft used for IFR operations have a
> current notation regarding this check as per the relevant FARs.
> Requirements are listed on **[Equipment / Inspection / Document
> Requirements]{.underline}** behind Tab 2. This form has fields that
> can be filled in manually or by computer, allowing you to enter and
> save custom information for your Wing or unit.
>
> **TAB 4. [Aircraft-Specific V-Speeds]{.underline}** is where data
> specific to the actual airframe is to be placed. Data is to come from
> serial-number specific POH, checklist or engine/airframe STC.
>
> **TAB 5. [Aircraft-Specific Weight & Balance Data]{.underline}** is
> where information specific to the actual current airframe W&B is to be
> placed. Data is to come from current, A&P generated W&B form.
>
> **TAB 6. [Aircraft-Specific Cruise Performance]{.underline}** is where
> information specific to the actual current airframe cruise fuel
> consumption and range is to be placed. Data is to come from
> serial-number specific POH, checklist or engine/airframe STC.
>
> **TAB 7. [Aircraft-Specific Equipment Instructions]{.underline}** is
> where information specific to the actual equipment installed in that
> airframe should go. This includes GPS and other information not
> otherwise included in the POH or supplementary manuals included in the
> cockpit.
>
> **TAB 8. [Wing / Region CAP Radio Channel Information]{.underline}**
> is where information specific to local channelization of the CAP radio
> installed in that airframe should go. Please note that this
> information is to be treated For Official Use Only and not to be
> shared with or shown to any unauthorized personnel.
>
> **TAB 9. [CAPR 60-1, 62-2 And Additional CAP Regulations As
> Needed]{.underline}** is where current copies of these regulation
> should go. Wing and Region Commanders can add whatever additional
> regulations they feel are relevant.
>
> **TAB 10. [Tactical Risk Management Instructions]{.underline}**
> *(AIF_TRM_INST.doc; Rev 00, Oct 06)* is to be placed in a plastic
> sheet protector behind this tab. Multiple copies of the **[Tactical
> Risk Management Forms]{.underline}** *(AIF_TRM.doc; Rev 02, Oct 07)*
> are to be placed after this. It is strongly urged that copies of this
> form are utilized for all CAPF 5 and 91 checkrides as well as all real
> and practice mission sorties.
>
> **TAB 11.** **[Unit/Wing/Region CAPR 62-2 Supplements]{.underline}**
> is where current copies of these regulation supplements should go.
>
> **TAB 12.** **[Unit/Wing/Region Maintenance Authorization
> Procedures]{.underline}** is where an explanation of who can authorize
> aircraft maintenance and repairs should go.
>
> **TAB 13.** **[Unit/Wing/Region-Specific Items]{.underline}** is where
> any policy letters concerning flight and mission operations should go.
> The **[ARCHER Log]{.underline}** for GA-8 aircraft (*AIF_ARCHER.doc;
> Rev 01, Jun 08*) is also to be placed behind this tab. Units operating
> GA-8 aircraft on ARCHER missions must have the ARCHER operator fill
> out this form to document personnel involved and ARCHER Hobbs time for
> each ARCHER mission flown.
>
> **TAB 14. [Local Procedure/Policies Specific To Local
> Area]{.underline}** is where any information pertaining to the local
> airport the aircraft is usually based at is be placed (right traffic
> pattern, noise-sensitive areas etc).
>
> **TAB 15. [GPS Database Update Record]{.underline}** (*AIF_GPS.doc;
> Rev 02, Jun 08*) With more of our fleet requiring IFR-current GPS
> databases to be legal and mission-ready for IFR flight, this gives the
> PIC an easy way to verify the currency of the GPS database on board
> this particular aircraft. This form has fields that can be filled in
> manually or by computer, allowing you to enter and save custom
> information for your Wing or unit. **Please note that as per FAR 43.1
> (c) (32) and the relevant CAP FAA exemption to logging rules, all GPS
> database updates *must* be logged for IFR GPS units to be legal for
> flight!**
>
> **Optional [Crosswind Chart]{.underline}** (*AIF_XWIND.doc; Rev 00,
> Apr 07*) Units have the option of placing this as the last page in the
> AIF in a clear plastic page-sized sheet protector, or in the cockpit
> side pocket alongside the checklist, as a ready crosswind reference.

Continual input from you, the user will make this AIF a living document
that greatly enhances safer flight operations and consistency when CAP
units from around the nation are deployed at a regional or national
disaster. Please forward any suggestions for improvement to Col Andy
Skiba, Senior Advisor / Operations.

//XX// //XX// //XX//

AMY S. COURTER ANDREW E. SKIBA RICHARD A. GREENHUT

Brigadier General, CAP Colonel, CAP Colonel, CAP Interim National
Commander Senior Advisor / Operations Marketing Advisor

OPR: DO

Distribution: To all CAP Wings and Regions in accordance with CAP
Policies.