APPENDIX 6

RECORDS DISPOSITION SCHEDULE 6

COMMISSIONER RECORDS

This schedule covers records accumulated in Headquarters Offices of

the HPMC-FHA Commissioner. This was Records Control Schedule FHA-6.

Item

No. Description of Records Disposition

A. POLICY

1\. Records of the Establishment of Disposal nor authorized.

Committees. These files contain data (NARA Job II-NNA-874,

with respect to the formal establish- item 2)

ment of committees by the

Commissioner and include data relating

to the responsibility to be assumed

by each committee on behalf of the

Commissioner.

2\. Confidential Files, Office of the Disposal not authorized.

Commissioner. These files relate to (NARA Job II-NNA-874,

matters which are, for reasons of item 4)

security or prudence, confidential.

3\. Commissioner Speeches and Statements Disposal not authorized.

Before Congressional Committees. Transfer speeches to the

These are record copies of speeches Federal Records Center

delivered by various FHA Commissioners at the end of each

ers since the inception of the Commissioner\'s tenure,

Federal Housing Administration in and Congressional

1934 and statements made to statements 1 year after

Congressional committees. the close of the

calendar year involved.

(NARA Job NN-166-164,

item 3)

4\. Press Release (Copies). These are Destroy 1 year after the

copies for reference. Record copies close of the calendar

of all FHA Press Releases are year involved. (NARA

retained by the HUD library. Job NN-166-164, item 4)

5\. Interoffice Memoranda of Policy Destroy nonrecord

Nature. These are memoranda and material 1 year after

correspondence among the the close of the

Commisioner\'s office and other calendar year involved.

organizational elements of FHA. Retain record material.

They are both policy and Transfer record material

informational in nature, on to the Federal Records

subjects warranting the Center 1 year after the

attention of the Commissioner, close of the calendar

year involved, except

material judged

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APPENDIX 6

RECORDS DISPOSITION SCHEDULE 6

COMMISSIONER RECORDS

Item

No. Description of Records Disposition

Deputy Commissioner, or Assistant by the Commissioner\'s

Commissioner (Executive Officer). office to have

They also contain action of certain continuing usefulness.

current committees. (NARA Job NN-166-164,

item 5)

6\. Correspondence With Various Disposal not authorized.

Associations. This is official Transfer to the Federal

correspondence between various Records Center 1 year

associations such as the Home after the close of the

Builders, Mortgage Bankers, etc., calendar year involved.

and the Federal Housing (NARA Job NN-166-164,

Administration. item 6)

7\. Commissioner\'s Correspondence With Disposal not authorized.

Field Offices. These are record Transfer to the Federal

copies of correspondence with field Records Center 1 year

offices originated by the Office of after the close of the

the Commissioner. calendar year involved.

(NARA Job NN-166-164,

item 7)

8\. General Files of the Commissioner, Destroy nonrecord

Filed by Subject. These files material 1 year after

include some policy records, as well the close of the

as nonrecord material. Generally, calendar year involved.

the principal record copies are Retain policy and record

maintained by the function originating material. Transfer

the material. These records reflect policy and record

the broad aspects of the FHA programs material to the Federal

and the problems involved. Records Records Center 1 year

of policy nature prior to 1947 are after the close of the

maintained in the FHA Archives Files. calendar year involved,

except material judged

by the Commissioner\'s

office to be of

continuing usefulness.

(NARA Job NN-166-164,

item 8)

9\. General Correspondence With the Retain record material.

Public. These files include Transfer to the Federal

correspondence with the general Records Center 1 year

public, industry groups, etc. They after the close of the

also contain reference material calendar year involved,

orginiated with such groups. except material judged

by the Commissioner\'s

office to be of

continuing usefulness.

(NARA Job NN-166-164,

item 9)

10\. Inter-Departmental Correspondence, Destroy nonrecord

Office of the Commissioner. These material 1 year after

are files of correspondence with the close of the

other agencies of the Government, and calendar year involved.

Retain record material.

Transfer to

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APPENDIX 6

RECORDS DISPOSITION SCHEDULE 6

COMMISSIONER RECORDS

Item

No. Description of Records Disposition

with the Office of the Secretary and the Federal Records

other elements of the Department of Center 1 year after the

Housing and Urban Development. close of the calendar

year involved, except

material judged by the

Commissioner\'s office to

be of continuing

usefulness. (NARA Job

NN-166-164, item 10)

B. PROGRAM

11\. Administrative Issuances and Field Destroy when superseded

Office Directives. These are or obsolete. (NARA Job

non-record copies of various issuances NN-166-164, item 11)

needed for reference in the Office

of the Commissioner.

12\. Appropriations Records, Including Destroy 1 year after the

Copies of Legislative Hearings. close of the calendar

These are informational copies of year involved. (NARA

budget and appropriations data and Job NN-166-164, item 13)

are maintained solely for reference

of the immediate office in connection

with developing programs.

13\. Legislation. These are files of Destroy at the end of

bills, hearings, reports, and each Congress (2 years).

Departmental positions on legislative Any record material in

matters pending in Congress. They this file is to be

are basically nonrecord materials, transferred to either

with the principal records being the Program Division or

maintained in the Legal Division. the Legal Division for

inclusion with their

records. (NARA Job

NN-166-164, item 14)

C. ADMINISTRATIVE

14\. Records Pertaining to the Destroy after 2 years.

Administrative Operations of the (NARA Job NN-166-164,

Office of the Commissioner. These item 15)

files, maintained for current

usefulness of the immediate office,

include travel data, personnel data,

miscellaneous correspondence not of

a substantive nature and similar

material.

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RECORDS DISPOSITION SCHEDULE 6

COMMISSIONER RECORDS

Item

No. Description of Records Disposition

15\. Congressional Correspondence. These Destroy nonrecord

are largely files of carbon copies material 1 year after

of correspondence with members of the close of the

Congress. calendar year involved.

Retain record material.

Transfer record material

to the Federal Records

Center 1 year after the

close of the calendar

year involved. (NARA

Job NN-166-164, item 16)

16\. Trip Files, Office of the Destroy at end of a

Commissioner. This file is a record Commissioner\'s tenure.

of trips made by the Commissioner and (NARA Job NN-166-164,

his immediate staff. It includes item 18)

travel data, correspondence, purpose

of travel, etc. Principal travel

records are maintained by the Travel

function of the Office of General

Services and the Office of Finance

and Accounting.

17\. Division Reports to the Commissioner. Destroy after 6 months

These are reports received from the with the exception of

several Divisions on various material judged by the

subjects. They include monthly Commissioner\'s office to

reports of progress in current be of continuing

activity, special reports regarding usefulness. (NARA Job

Division progress on specific NN-166-164, item 19)

assignments or programs and other

reports of a similar nature. They

are informational in character and

are of only temporary value since

statistics developed by the

Research and Statistics function

and annual reports prepared for the

Congress will serve to document

the extent of FHA program activity

under the various titles of the

National Housing Act.

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APPENDIX 6

RECORDS DISPOSITION SCHEDULE 6

COMMISSIONER RECORDS

Item

No. Description of Records Disposition

D. INTERGROUP RELATIONS

18\. Correspondence and Reports Addressed Destroy nonrecord

to Regional Directors, Field material including any

Operations Function, From Intergroup duplicates of reports or

Relations Service Advisors in the correspondence 1 year

Field (copies). These records are after the close of the

to be retained to document the calendar year involved.

Intergroup Relations Service function Retain record material.

as files of the Regional Directors, (NARA Job NN-166-164,

Field Operations function are item 20)

destroyed after 3 years.

19\. Records of Complaints and Supporting Destroy duplicates of

Memoranda Filed by Individuals and complaints,

Organizations Pursuant to the correspondence, etc., 1

President\'s Executive Orders 11063, year after close of the

10925 and 11114. These are official calendar year involved.

records pertaining to the agency\'s Retain record material.

administration of its responsibili- (NARA Job NN-166-164,

ties under the said Presidential item 21)

Executive Orders.

20\. Correspondence With Various Public Destroy nonrecord

Agencies, Quasi-Official Bodies, material 1 year after

Private Organizations, and the the close of the

Public. These files contain official calendar year involved.

correspondence with real estate Retain record material.

brokers, fair housing committees, (NARA Job NN-166-164,

National Urban League, etc. item 22)

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