**DTS85S.1 (02/99)**

**[REQUEST FOR FINAL PROPOSAL REVISION -- MODEL CONTRACT
PROVIDED]{.underline}**

**[LETTER SAMPLE]{.underline}**

***\[Use at the conclusion of discussions to request final proposal
revisions from all offerors in the competitive range when a model
contract is being provided for execution. This sample includes
requirements cited at FAR 15.307. [If cost or pricing data is required,
the sample will need to be modified to reflect this submission
requirement, including the applicable certification]{.mark}. Customize
the sample below to fit the circumstances of your individual
solicitation/negotiations\].***

Subject: Solicitation No. DTRS57-***XX-***R-***XXXXX***; Request for
Final Proposal Revision

Dear

The purpose of this letter is to confirm the Government's telephone
request of ***(insert date)*** for your final proposal revision in
response to the subject solicitation. You are hereby notified that
discussions pertaining to the subject solicitation are concluded as of
***(insert date and time)***.

***(Insert date and time)*** has been designated as the date and time
for receipt of your final proposal revision. Your final proposal
revision must include three (3) duly executed copies of the attached
model contract (see Attachment 1). In addition, ensure any revision to
your proposal is prepared in accordance with the Section L proposal
preparation instructions contained in the subject solicitation. Also
your proposal must include a statement that your proposal is valid for a
period of ***(insert number)*** calendar days from the date established
for receipt of your final proposal revision. Submit your final proposal
revision to the attention of:

***(Insert contracting officer's name, address, office code and room
number)***

Submissions received after the date and time set forth above will be
late and considered only in accordance with the Federal Acquisition
Regulation Provision 52.215-1 titled "Instructions to Offerors -
Competitive Acquisition " specified in the subject solicitation.

Please ensure that your final proposal revision is prepared in
accordance with the following instructions:

1.  Include three (3) copies of the attached model contract, signed by
    an authorized representative of your company. Ensure you complete
    the fill-in requirements of Section B of the proposed contract and
    that the information is supported by your cost/business proposal
    revision. Please note that any changes made subsequent to the draft
    model contract issued on ***(insert date)*** have been incorporated
    into your model contract (see summary of changes included as
    Attachment 2 to this letter). You are hereby advised that any type
    of condition or exception taken at this time to the contract, its
    clauses, or attachments will be interpreted as a conditional offer
    and may be considered unacceptable and not eligible for award.

2.  Submit an original and ***(insert number)*** copies of your
    cost/business proposal revision. Prepare your submission using the
    cost schedules for other than cost or pricing data provided in the
    solicitation and ensure you include confirmation of all pertinent
    oral or written correspondence which occurred subsequent to your
    initial proposal submission. Changes must be clearly identified and
    traced back to either the initial or revised proposal(s) submitted,
    as applicable; include detailed calculations. You should also
    include confirmation of any special clauses or deviations that were
    discussed and agreed upon.

3.  Submit an original and ***(insert number)*** copies of revisions, if
    any to your technical proposal. Pages may be substituted so long as
    the maximum number of pages specified in the solicitation are not
    exceeded and proposal format and type size restrictions are complied
    with. Clearly identify the changes contained in any replacement
    page(s). Any clarifications or page substitutions to your original
    technical proposal which were submitted in response to
    clarification(s) request(s), weaknesses and deficiencies report(s),
    and subsequent discussions, as applicable, do not need to be
    resubmitted at this time. These previously submitted written
    modifications will be considered part of your technical proposal
    submission.

Be advised that changes included in your final proposal revision that
are not fully substantiated or understandable may have a negative impact
on the evaluation of your proposal. Additionally, any exceptions taken
to the Government's requirement may result in a negative evaluation.
\*Only the information submitted in writing will be evaluated and
considered in making the source selection.

After the date specified above for receipt of the final proposal
revisions, other than the small business programs preaward notice
requirements specified at FAR Subpart 15.503(a)(2), no information will
be furnished to any Offeror until awards have been made. The Government
intends to make award without further revisions.

Sincerely,

***(Insert name)***

Contracting Officer

2 Attachments

1.  Model Contract No. ***(insert contract number)***

2.  Model Contract Changes

***\* Substitute the following when oral presentations are part of the
proposal submission:***

Except for the oral presentation component of your proposal submission,
only the information submitted in writing will be evaluated and
considered in making the source selection.