**U.S. Department of Energy**

**Quarterly Teleconference on Implementing**

**Environmentally Preferable Purchasing Requirements**

**July 27, 2006 11 a.m. - 12:30 p.m. (EDT)**

**[TOPICS]{.underline}**

-   Alternative Fuels/Vehicles

-   Construction Memorandum of Understanding and Materials

-   Office Supplies

-   Non-Ozone Depleting Chemicals

**[PARTICIPANTS:]{.underline}**

**DOE HEADQUARTERS PREFERRED PROCUREMENT PROGRAMS:** Don Lentzen,
Richard Langston, Emile Boulos, Anne Crawley, Shab Fardanesh, Beverly
Whitehead

**DOE-HQ Other:** Douglas Bielan, Kevin Groppe, Jane Powers, Linsey Vos

**OTHER FEDERAL AGENCIES:**

**U.S. Environmental Protection Agency:** Alison Bennett

**CIVILIAN RADIOACTIVE WASTE MANAGEMENT**

> **Yucca Mountain Project:** Delane Fitzpatrick, Pat Turner

**ENERGY EFFICIENCY AND RENEWABLE ENERGY**

> **National Renewable Energy Lab:** Ellen Parker, Fay Hoover

**ENVIRONMENTAL MANAGEMENT**

> **Consolidated Business Center:** Tamara Ludwig
>
> **East Tennessee Technology Park:** David Maybry
>
> **Hanford Site:** Tom Ferns, Ed Foss, Nicole Van Dyke
>
> **Paducah Project Office:** Paul Vorbeck
>
> **Waste Isolation Pilot Plant:** Judy McLemore
>
> **FOSSIL ENERGY:**
>
> **National Energy Technology Laboratory:** Bill Aljoe
>
> **NUCLEAR ENERGY, SCIENCE AND TECHNOLOGY**
>
> **Idaho National Laboratory:** Anne Dustin, John Kay, AJ Mousseah,
> Catherine Salazar

**SCIENCE**

> **Argonne National Laboratory:** Paula Mann
>
> **Brookhaven National Laboratory:** Peter Pohlot
>
> **Chicago Office Integrated Service Center:** Cynthia Anderson
>
> **Fermilab:** Bob Johnson, Rod Walton
>
> **Lawrence Berkeley:** John Speros
>
> **Oak Ridge National Laboratory:** Richard Martin, David Maybray
>
> **Pacific Northwest National Laboratory:** Sandra Cannon, Kathy
> Farmer, Zontziry Johnson, Launa Morasch
>
> **Princeton Plasma Physics Lab:** Tom McGeachen, Kevin Ranahan
>
> **Stanford Linear Accelerator:** Pamela Wright-Brunache
>
> **Thomas Jefferson National Accelerator Facility:** Linda Even
>
> **NATIONAL NUCLEAR SECURITY ADMINISTRATION HEADQUARTERS**
>
> **Lawrence Livermore National Laboratory:** Bruce Campbell
>
> **Naval Reactors - Bettis:** Patrick Dodd
>
> **Naval Reactors - Pittsburgh:** Toni Denapoli, Rob Jennings**,** Ron
> Sand, Greg Sawl
>
> **Pantex Plant:** Boyd Deavor
>
> **Sandia CA:** Laurie Farren
>
> **Sandia NM:** Sam McCord

**Y-12 National Security Complex:** Jan Jackson, Anne Ostergaard

**[MINUTES]{.underline}**

**Welcome** - Don Lentzen (DOE-HQ Environmentally Preferable Purchasing
Lead)

-   Please take a look at the *U.S. Department of Energy Environmentally
    Preferable Purchasing Overview* on the EPP website
    (http://www.eh.doe.gov/p2/epp/Interim_DOE_EPP_Overview_rev5%2022June06.pdf)
    and provide feedback

-   The U.S. Department of Agriculture has designated six products and
    will soon be proposing 10-20 new products for purchase with biobased
    content. If your site is purchasing biobased products, be they
    designated or not, please help us by reporting these purchases in
    the "optional biobased product" section on the reporting website
    (http://www.eh.doe.gov/p2/dataentry.html).

**Alternative Fuels and Vehicles** -- Shab Fardanesh (Office of the
Federal Energy Management Program)

-   2005 EPAct stated that 75% of newly acquired, covered (under 8500
    lbs) vehicles must be alternative fuel vehicles (AFV).

    -   100% of the AFVs must operate on the alternative fuel or receive
        permission for an exception from DOE Headquarters.

    -   Biodiesel in mixtures of at least 20% (B20) used in diesel
        vehicles can earn AFV acquisition credits.

    -   "Alternative fuels" include ethanol (at least E85), natural gas,
        propane, electric, biodiesel (at least B20), and hydrogen.

-   Retailers, like CostCo, are looking into selling E-85. DOE should
    try to leverage these partnerships because DOE sites often do not
    purchase a high enough volume to warrant an alternative fuel supply
    tank.

> Link to
> <http://www1.eere.energy.gov/vehiclesandfuels/epact/federal/index.html>
>
> Question (Tom McGeachan, PPPL) -- Flex fuel vehicles did not run as
> well as dedicated vehicles. The Princeton Plasma Physics Lab (PPPL)
> replaced four flex fuel trucks with natural gas. PPPL finds they
> cannot completely fill tanks with natural gas in hot weather due to
> the expansion of natural gas when hot.
>
> Response -- Contact Lindsey Hicks with the Defense Energy Supply
> Center (Tel. 703-767-8359) for supply and issues questions.
>
> Question (Ed Foss, Hanford) -- What are the tax benefits under EPAct
> 2005?
>
> Response -- See Section 1342 in EPAct 2005:

-   Tax credit is up to 30% or \$30,000 if for a business.

-   Pass back in price is available from December 31, 2005 to December
    31, 2009.

-   Many states have addition tax incentives.

-   DOE is preparing an online toolkit to help with such questions.

**Federal Leadership in High Performance and Sustainable Buildings** --
Anne Crawley (Interagency Sustainability Working Group)

-   High Performance and Sustainable Building Memorandum of
    Understanding signed by 19 agencies in January 2006, including GSA
    and DOE.

-   MOU has five guiding principles:

    1.  Employ integrated design principles

    2.  Optimize energy performance

    3.  Protect and conserve water

    4.  Enhance indoor environmental quality

    5.  Reduce environmental impact of materials

-   Implementation of this MOU is now part of the OMB scorecard and
    applies to renovation as well as new construction projects.

-   A draft MOU implementation plan will be completed by December 2006.

-   The Whole Building Design Guide is an excellent resource (see link
    below).

> Link to
> [[http://www.fedcenter.gov/Documents/index.cfm?id=4713]{.underline}](http://www.fedcenter.gov/Documents/index.cfm?id=4713)
> (MOU)
>
> Link to <http://www.wbdg.org/sustainablemou/> (Technical info on how
> to implement MOU)
>
> Question (Rob Walton) -- How do we justify the cost differential? Is
> there potential for supplemental funding for implementing this MOU?
>
> Answer: Yes. The Office of Management and Budget evaluates that when
> reviewing construction budgets. Also, according to studies by the U.S.
> Green Building Council, sustainable construction does not cost more
> provided you have an architect and construction manager versed in
> green construction.

**Carpet: Blanket Purchasing Agreement** -- Douglas Bielan (DOE-HQ)

-   BPA (2.89%/sq yd off normal price) for recycled content carpet tiles
    by Interface Flooring Systems:

    -   33% post-consumer recycled content facing

    -   39% post-consumer recycled content backing

    -   40% total by weight

    -   CRI green label certified

-   Closed loop system for pick up and recycling of any carpet from
    customers purchasing new carpet with no part of any carpet going to
    a landfill

-   To verify which field sites can piggy back on the BPA,

> Link to
> <http://professionals.pr.doe.gov/ma5/MA-5Web.nsf/Procurement/Complex-wide+strategic+sourcing+opportunities?OpenDocument>
>
> Question (Jane Powers) -- Are there other BPAs on the horizon?
>
> Answer -- We are working with procurement in other areas and trying to
> keep the sites from having to reinvent the wheel.
>
> Question (Tom McGeachen) -- Will other manufacturers like Shaw and
> Mohawk be added?
>
> Answer -- Yes but the y have to meet the criteria.
>
> Note: InterfaceFlooring Systems also has a biobased carpet, but it
> presently is not part of the BPA. Because Doug Bielan has retired
> since this discussion, the contact for information on the BPA is
> Michael Shincovich at 202 586-1557.

**Concrete with Fly Ash** --Bill Aljoe (National Energy Technology Lab)

-   Fly ash has been used in concrete for over 50 years with no leaching
    problems and no environmental contamination from any constituent
    even at disposal sites.

-   NETL has studied fly ash intensely and determined it is very
    difficult to leach contaminants from fly ash.

-   Fly ash enhances the strength of concrete.

-   Typical amount of fly ash should be 10-30% except in freezing
    temperatures since fly ash slows curing of concrete.

> Link to
> [[http://www.epa.gov/epaoswer/osw/conserve/c2p2/index.htm]{.underline}](http://www.epa.gov/epaoswer/osw/conserve/c2p2/index.htm)
>
> Question (Tom McGeachan) -- Does fly ash have radioactive compounds?
>
> Answer -- No more than any other natural rock.

**Template Language for Office Supplies** -- Delane Fitzpatrick-Maul
(Yucca Mountain Project)

-   Yucca Mountain Project has drastically reduced what may be procured
    in an effort to reduce office supply costs.

-   The Request for Proposal template contains a very limited list of
    roughly 200 items that may be ordered by administrative and
    custodial staff.

-   The RFP did not include copy paper. That is a separate contract with
    Xpedx.

-   To develop the RFP, Yucca Mountain evaluated the environmental
    purchasing requirements and developed a procedure for office supply
    reuse and then identifying products that meet the requirements.

-   An online ordering system aids in the purchasing of these products.

> Link to <http://www.eh.doe.gov/p2/epp/epspecs.html> (see "RFP for
> Office Supplies-YMP")

**Copy Paper Prices** -- Sam McCord (Sandia National Lab) and Other DOE
Sites Sharing Copy Paper Prices

-   A survey was compiled that compared prices for paper with 30% and
    100% post-consumer recycled content throughout the DOE complex. The
    survey results were sent out via e-mail prior to the conference
    call.

-   For 30% post-consumer recycled content (white, 8.5x11", 20 lb, 92
    bright), the price ranges from \$2.55 to \$4 a ream. For more price
    information on other paper types, please see the survey results.

-   It appears the performance of copy paper is mill-specific. Some
    sites have noticed that paper from certain mills is more prone to
    jamming whereas paper from other mills is jam free.

> Question -- Have prices increased recently for recycled paper?
>
> Answer -- Yes, my 30% content paper is increasing a lot.
>
> Link to http://www.eh.doe.gov/p2/epp/paper_uncoated.html

**Newly Designated Non-Ozone Depleting Chemicals** -- Emile Boulos
(DOE-HQ)

-   EPA's Notice of Acceptability expands the list of acceptable
    substitutes for ozone-depleting substances (ODS) under the U.S.
    Environmental Protection Agency's (EPA) Significant New Alternatives
    Policy (SNAP) program.

-   The substitutes are for use in the following sectors: refrigeration
    and air conditioning, foam blowing, and fire suppression and
    explosion protection.

> Link to
> [[http://www.eh.doe.gov/oepa/rules/71/71fr15589.pdf]{.underline}](http://www.eh.doe.gov/oepa/rules/71/71fr15589.pdf)

**DOE Sites** -- Questions, Issues, and Next Topics of Interest

**Next teleconference**

-   Date -- October 26, 2006

-   Other potential topics for the next teleconference. Please share
    your ideas. Some suggested so far are

    -   Energy/water efficient products per EPAct 2005

    -   Life cycle comparisons of products with seeming conflicting
        environmental attributes, such as recycled paint and paint with
        no-to-low volatile organic compounds

    -   Alternative fuels/vehicles: LBNL study on ethanol

    -   Construction: Paint and water free urinals

    -   Biobased dishware and hydraulic fluid

    -   Electronic office equipment purchasing standard (EPEAT)

**Adjourn**

**A few rules for successful teleconferencing**:

-   Because we only have a limited number of telephone lines available,
    all coordinators at one site should participate in the
    teleconference together on one telephone.

-   Keep your phones on mute (if you are using a speakerphone) unless
    you are speaking.

-   Announce your name and affiliation before speaking each time.

-   All participants will be asked to introduce yourselves at the start
    of the teleconference and given the opportunity for comments and
    questions at the end of the teleconference.

**[SEVEN NEWLY DESIGNATED RECYCLED PRODUCTS]{.underline}**

**Begin Purchasing and Collecting Purchasing Data by May 1, 2005**

-   Blasting Grit

-   Furniture - Office

-   Pipe -- Non-Pressure

-   Racks - Bicycle

-   Ramps -- Modular Threshold

-   Roofing Materials

-   Vehicle Parts -- Rebuilt

Web Info: http://www.epa.gov/epaoswer/non-hw/procure/products.htm

**[SIX NEWLY DESIGNATED BIOBASED PRODUCTS]{.underline}**

**Begin Purchasing and Collecting Purchasing Data by March 16, 2007
except for those with asterisk, which will have later purchasing date**

-   Lubricants, penetrating -- 68% biobased content by weight

-   Diesel fuel additives -- 90%

-   Urethane roof coating/sealant -- 20%

-   Hydraulic fluids for mobile equipment (tractors, etc.) -- 44%

-   \*Bedding, bed linens, towels (User Housing Facilities?) -- 12%

-   \*Water tank coating/sealant -- 59%

Web Info: http://www.biobased.oce.usda.gov/public/index.cfm

**[SOURCES OF INFORMATION]{.underline}**

**DOE's "Environmentally Preferable Products Program" website for access
to the reporting site, annual report, teleconference agenda and minutes,
and sources of helpful information**

U.S. Department of Energy's RCRA 6002/Executive Order 13101 home page

<http://www.eh.doe.gov/P2/epp/>

**Environmentally Preferable Purchasing Executive Orders, Regulations,
Guidelines**

Office of the Federal Environmental Executive

[www.ofee.gov]{.underline}

**Buying Green**

FedCenter

http://www.fedcenter.gov/programs/buygreen/

**What Is Green Purchasing, Anyway?**

Office of Personnel Management

[www.golearn.gov]{.underline} (Free Catalog Section, then Legislatively
Mandated\...Topics)

**GENERAL PRODUCT INFORMATION**

**Environmentally Preferable Products**

U.S. Environmental Protection Agency

<http://yosemite1.epa.gov/oppt/eppstand2.nsf>

**Environmentally Preferable Products**

U.S. Department of Energy

http://www.eh.doe.gov/P2/epp/

**Alternative Fuels and Vehicles**

U.S. Department of Energy

[http://www.eere.energy.gov/vehiclesandfuels/epact/federal/]{.underline}

**Biobased Products**

U.S. Department of Agriculture

[http://www.biobased.oce.usda.gov/public/index.cfm]{.underline}

**Energy/Water Efficient Products**

Federal Energy Management Program

http://www.eere.energy.gov/femp/procurement/

**Recycled Products and Suppliers**

U.S. Environmental Protection Agency Comprehensive Procurement
Guidelines

[http://www.epa.gov/epaoswer/non-hw/procure/index.htm]{.underline}

**Materials Exchange Products**

(especially chemicals, equipment, and hazardous materials) at other DOE
facilities

Log on with user name (erhquser) and password (erhqdoe)

DOE Complex Wide Materials Exchange

<http://wastenot.er.doe.gov/DOEmatex/login.asp>

**Substitutes for Ozone-Depleting Products**

U.S. Environmental Protection Agency

[http://www.epa.gov/ozone/snap/lists/index.html]{.underline}

**SPECIFIC PRODUCT CATEGORIES**

**Carpet**

> **Contract Language and Standards/Guidelines**
>
> U.S. Environmental Protection Agency
>
> Select "carpet" at
> [http://yosemite.epa.gov/oppt/eppstand2.nsf/Pages/Search.html?Open]{.underline}
>
> **Recycled Content Specifications and Suppliers**
>
> U.S. Environmental Protection Agency
>
> [http://www.epa.gov/epaoswer/non-hw/procure/products/carpet.htm]{.underline}
>
> **Suppliers**
>
> Green Seal "Choose Green Report: Carpet"
>
> [http://www.greenseal.org/cgrs/Carpet_CGR.pdf]{.underline}

**Cement/Concrete**

> **Recycled Content Specifications and Suppliers**
>
> U.S. Environmental Protection Agency
>
> [http://www.epa.gov/epaoswer/non-hw/procure/products/cement.htm]{.underline}

**Cleaning Products**

> **Contract Language and Standards/Guidelines**
>
> U.S. Environmental Protection Agency
>
> Select "concrete" at
> [http://yosemite.epa.gov/oppt/eppstand2.nsf/Pages/Search.html?Open]{.underline}
>
> **Suppliers**
>
> Green Seal "Choose Green Report: Industrial and Institutional
> Cleaners"
>
> <http://www.greenseal.org/certproducts.htm#cleaners>

**Construction Materials and Products**

> **Contract Language**
>
> U.S. Department of Energy
>
> [http://www.pnl.gov/doesustainabledesign/]{.underline} , see "Letters
> of Intent, Construction Contracts"

**Paint**

> **Recycled Content Specifications and Suppliers**
>
> U.S. Environmental Protection Agency
>
> [http://www.epa.gov/epaoswer/non-hw/procure/products/paint.htm]{.underline}
>
> **Suppliers**
>
> Green Seal "Choose Green Report: Architectural Paints"
>
> <http://www.greenseal.org/draftdocs.htm>

**Toner Cartridges**

> **Recycled Content Specifications and Suppliers**
>
> U.S. Environmental Protection Agency
>
> [http://www.epa.gov/epaoswer/non-hw/procure/products/toner.htm]{.underline}

**[DOWNLOAD AND RUN BEES 3.0 SOFTWARE]{.underline}**

**Register for software at
[[http://www.bfrl.nist.gov/oae/software/bees/registration.html]{.underline}](http://www.bfrl.nist.gov/oae/software/bees/registration.html)
(no cost involved):**

-   Fill out registration form

-   Click submit

**To install BEES 3.0d:**

-   Download bees30dzip.exe, a 14.6 MB self-extracting file. (If
    prompted during the download, choose to save the file).

-   From Windows Explorer, double click on bees30dzip.exe to start self-
    extraction process.

-   When prompted, choose a folder to unzip the file to and click Unzip.

-   Using Windows Explorer, go to the folder you specified in Step 3,
    double click on Setup.exe and follow the directions on the screen.
    You will need to choose a folder in which to install BEES 3.0d. This
    folder must be different from the one you specified in Step 3.

**To run BEES 3.0d:**

-   Select Start-\>Programs-\>BEES-\>BEES 3.0d **OR**

-   Go to "My Computer" or wherever you can see all folders and files on
    your computer. Do not try to open the BEES exe file from a software
    application, such as Word.

```{=html}
<!-- -->
```
-   Go to where you stored the BEES files (probably in a folder labeled
    "BEES")

-   Open the BEES30d.exe file

-   Go to "Analysis" at top of window

-   Go to "Define Parameters"